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HomeMy WebLinkAboutCouncil Actions 06-15-20ROANOKE CITY COUNCIL REGULAR SESSION JUNE 15, 2020 2:00 P.M. CITY COUNCIL CHAMBER AGENDA D"IS 41744- 061520 PARTICIPATION BY ELECTRONIC COMMUNICATIONS PURSUANT TO AMENDMENT 28 TO HB29 (SECTION 4- 0.01(G), CHAPTER 1283, VIRGINIA ACTS OF ASSEMBLY (2020), SECTION 2.2- 3708.2 (A), CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO. 41703 - 032720; AND RESOLUTION NO. 41704 - 032720. The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge 1. Call to Order - -Roll Call. The Invocation was delivered by Mayor Sherman P. Lea, Sr. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Lea. Welcome. Mayor Lea. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, June 18 at 7:00 p.m., and Saturday, June 20 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. 1 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Based upon Executive Order Number Fifty -One, issued by Governor Northam on March 12, 2020, Amended Executive Order Number Fifty -Three on April 15, 2020, Amendment 28 to HB29 (adopted April 22, 2020) (Section 4- 0.01(g), Chapter 1283, Virginia Acts of Assembly (2020), Virginia Code Section 2.2- 3708.2 (A), Virginia Code Section 15.2 -1413, Ordinance No. 41703 - 032720, and Resolution No. 41704 - 032720, City Council will be conducting this regular session of City Council by electronic communication means without a quorum of City Council physically present in Council Chamber and without the presence of members of the public in the City Council Chamber. In order to afford citizens an opportunity to provide comments to City Council during the COVID -19 pandemic disaster, citizens wishing to address the Council during this regular session of City Council conducted by electronic communication means were instructed to sign -up by emailing or by calling the City Clerk's Office at clerk(_roanokeva.gov and (540) 853- 2541, by 12:00 p.m., on June 15. Those citizens, who have signed up to speak before the Council, have been provided the Zoom meeting information and will be allowed to join the meeting and address City Council by electronic communication means. The City Attorney read a summary of emails received with regard to the Lee monument and the Fiscal Year 2020 - 2021 Budget. K Tatiana Durant, 125 Cambridge Square, Vinton, Virginia, addressed the Council with regard to delaying the vote to adopt the City budget. Catherine Koebel, 2625 Longview Avenue, S. W., addressed the Council with regard to the adoption of the City budget. Heather Lawson, 2549 Inglewood Road, S. W., addressed the Council with regard to delaying the vote to adopt the City budget, divesting funding from City Sheriff and Police Department budgets, banning firearms in city and public buildings, accountability of the Police Department in connection with regard to the Black Lives march in downtown on May 30, 2020. Freeda Cathcart, 2516 Sweetbrier Avenue, S. W., addressed the Council to urge them to contact Roanoke Gas Company to ask them to exit their contract for capacity from the Mountain Valley Pipeline. 4. CONSENT AGENDA: (APPROVED 7 -0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C -1 A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, July 20, 2020, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager may determine, on the issuance of General Obligation Bonds not to exceed $29.320 million for qualifying capital improvement projects and bond issuance costs. RECOMMENDED ACTION: Concurred in the request. C -2 A communication from the City Manager requesting that Council convene in a Closed Meeting by electronic communication means to discuss vacancies on the Star City Strong: Response, Recovery, Resilience Framework, task force, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -3 A communication from Paul G. Beers, Counsel, Hotel Roanoke Conference Center Commission, transmitting a resolution expressing appreciation to R. Brian Townsend for his service as a City of Roanoke representative of the Hotel Roanoke Conference Center Commission. RECOMMENDED ACTION: Received and filed. 3 C -4 Report of qualification for Deputy Chief Eric Charles as the Chief of Police Designee of the Regional Virginia Alcohol Safety Action Program Policy Board for a three -year term of office, commencing July 1, 2020 and ending June 30, 2023. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the BJA FY20 Coronavirus Emergency Supplemental Funding from the United States Department of Justice to prevent, prepare and respond to the Coronavirus. Adopted Resolution No. 41744 - 061520 and Budget Ordinance No. 41745-061520. (7 -0) 2. Acceptance of the FY 2020 — 2021 National Fish and Wildlife Foundation North Carolina and Virginia Rivers and Water Program Grant funds to benefit fish, wildlife, and plant resources and improve water quality and the riparian environment and ecosystem. Adopted Resolution No. 41746- 061520 and Budget Ordinance No. 41747-061520. (7 -0) 3. Appropriation of Stormwater Utility Fund retained earnings. Adopted Budget Ordinance No. 41748 - 061520. (7 -0) 4. De- appropriation of Stormwater Local Assistance Funds in connection with the Lick Run Stream Restoration Project at the Roanoke - Blacksburg Regional Airport. Adopted Budget Ordinance No. 41749 - 061520. (7 -0) !n 5. Amendment to the City Code as it pertains to certain real estate tax exemptions for rehabilitating property in the City. Adopted Ordinance No. 41750 - 061520. (7 -0) 6. Acquisition of real property rights in connection with the Campbell Avenue Stormwater Improvement Project. Adopted Ordinance No. 41751- 061520. (7 -0) 7. Acquisition of real property rights in connection with the Patterson Avenue and Chapman Avenue, S. W., Stormwater Drainage Improvement Project. Adopted Ordinance No. 41752 - 061520. (7 -0) 8. Amendment to the 2015 - 2019 HUD Consolidated Plan. Adopted Resolution No. 41753 - 061520. (7 -0) 9. Execution of Amendment No. 1 to the First Reinstated Agreement for the Exchange of Real Estate between the City of Roanoke and Rutherfoord Partners, LLC, in connection with a new transportation facility. Adopted Ordinance No. 41754 - 061520. (7 -0) 10. Execution of Amendment No. 1 to the First Reinstated Agreement for the Exchange of Real Estate between the City of Roanoke and Greater Roanoke Transit Company, in connection with a new transportation facility. Adopted Ordinance No. 41755 - 061520. (7 -0) 11. Execution of Change Order No. 3 to the Contract between the City of Roanoke and Ecotone, Inc., for the Washington Park Stream Restoration Project. Adopted Resolution No. 41756 - 061520. (7 -0) COMMENTS OF THE CITY MANAGER. NONE. b. MUNICIPAL AUDITOR: 1. Presentation of the City of Roanoke General Audit Plan. John Aldridge, Partner, Brown Edwards, Certified Public Accountants. Received and filed. 5 8. REPORTS OF COMMITTEES: a. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 41757 - 061520. (7 -0) 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. A resolution commending the services rendered to the City of Roanoke by Robert Brian Townsend as Assistant City Manager for Community Development, on the occasion of his retirement. Adopted Resolution No. 41758 - 061520. (7 -0) 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Council Member White -Boyd apologized to residents of the City for not promptly responding to emails with regard to City matters, and specifically those in reference to a -bikes and defunding the Police. She advised that she agreed to reallocating and redirecting funds, and was ready for real change and action. Council Member Price expressed appreciation for the many emails and phone calls received; acknowledged improvements needed to address systemic racism; noted that racism was taught and change begins with the students; and recommended Roanoke City Public Schools and the newly appointed superintendent were included in decisions. Council Member Osborne commented that racism was a learned behavior and how it was taught must be addressed; and advised that City Council was extremely interested in the views of citizens. Council Member Davis apologized to the African American community for systemic racism and not speaking up with regard to discrimination and bias; and recommended reallocation of funds with regard to the City budget. 6 Vice -Mayor Cobb shared a personal photograph and emphasized the importance of creating relationships with each other; noted that his grief was real in the recent passing of his father, the grief of the Nation in the light of recent tragedies and protests. He advised that it was critical to have honest, open conversations now and suggested the creation of a neighborhood based survey with regard to police, nurses, first responders, etc., to restore trust and redefine what community safety looks like. Council Member Bestpitch stated as the City was responding to the COVID -19 pandemic, people were now responding to the "other" pandemic, racism, and called for a microscopic review of how the City's system worked. He moved that City Council direct the City Attorney to draft an ordinance to establish an Equity and Empowerment Advisory Board as a permanent council- appointed body, consisting of seven citizens of the City of Roanoke and two members of Roanoke City Council with a purpose to review the priorities for Interwoven Equity in City Plan 2040, develop proposed implementation plans for the policies and actions identified for each priority, review all existing City policies and regulations, and recommend to Council changes necessary to rid the institution of policies and procedures that promote inequity and limit empowerment. He further stated that the Board shall develop bylaws, schedule regular meetings monthly, and hold public hearings to receive community input at least quarterly. The motion was seconded by Council Member White -Boyd and unanimously adopted. Mayor Lea opined that he looked forwarded to moving forward and was encouraged with regard to what the City can do and will do. The City Attorney shared the process for removing certain City monuments from public property; specifically, the monument located in Lee Plaza; and advised the process would begin at the July 6 Council meeting, and a Public Hearing would be held on August 16, 2020 with regard to removing the Robert E. Lee monument. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. Appointed Robert S. Cowell, Jr., to fill the unexpired term of R. Brian Townsend as a City Employee representative to the Hotel Roanoke Conference Center Commission ending April 12, 2021. 7 Appointed Robert Ledger to fill the unexpired term of R. Brian Townsend as City representative to the Virginia's First Regional Industrial Facilities Authority ending June 30, 2022. 12. OTHER BUSINESS: a. Consideration to adopt the Recommended FY2020 — 2021 Budget and other related items: 1. A Certificate of the Director of Finance advising that funds required for the 2020 - 2021 General Fund, Stormwater Utility Fund, Civic Facilities Fund, Parking Fund, Risk Management Fund, School General Fund, School Food Fund budgets will be available for appropriation, subject to the adoption of the revenue measures proposed by the City Manager in the June 15, 2020 City Council Agenda. Received and filed. 2. Reaffirmation of Real Estate Tax Rate. Adopted Ordinance No. 41759 - 061520. (7 -0) 3. Adoption of Annual General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, School Food Services and Grant Fund appropriations for the fiscal year beginning July 1, 2020 and ending June 30, 2021. Adopted Budget Ordinance No. 41760- 061520. (7 -0) 4. Endorsement of the Capital Improvement Program Update for FY 2021 -2025. Adopted Resolution No. 41761- 061520. (7 -0) and Budget Ordinance No. 41762- 061520. (7 -0) 5. Approval of 2020 - 2024 HUD Consolidated Plan and 2020 - 2021 HUD Annual Plan. Adopted Resolution No. 41763- 061520. (7 -0) 6. Adoption of a Pay Plan for officers, employees, Council- Appointed Officers and Constitutional Officers of the City; and authorization for certain salary adjustments and merit increases and monthly stipends for certain board and commission members, effective July 1, 2020. Adopted Ordinance No. 41764- 061520. (7 -0) At 5:33 p.m., Mayor Lea declared the Council Meeting in recess until 7:00 P.M., for a Closed Meeting through electronic communication means. ROANOKE CITY COUNCIL REGULAR SESSION JUNE 15, 2020 7:00 P.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA PARTICIPATION BY ELECTRONIC COMMUNICATIONS PURSUANT TO AMENDMENT 28 TO HB29 (SECTION 4- 0.01(G), CHAPTER 1283, VIRGINIA ACTS OF ASSEMBLY (2020), SECTION 2.2- 3708.2 (A), CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO. 41703 - 032720; AND RESOLUTION NO. 41704 - 032720. Call to Order - -Roll Call. The Invocation was delivered by Vice -Mayor Joseph Cobb. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Lea. Welcome. Mayor Lea. CERTIFICATION OF CLOSED MEETING. (7 -0) NOTICE: Tonight's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, June 18 at 7:00 p.m., and Saturday, June 20 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. 10 A. PUBLIC HEARINGS: 1. Request of Eric Ferris to vacate, discontinue and close by barricade a portion of an alley between 16th Street, N. W., and 17th Street, N. W., parallel to Shenandoah Avenue, N. W., to prevent access from unauthorized individuals. Eric Ferris, Petitioner, Spokesperson. Adopted Ordinance No. 41765- 061520. (7 -0) 2. Request of Leigh P. Huff, Jr., to vacate, discontinue and close an alley between Sylvan Road, S. E., and Ivy Street, S. E., and adjacent to properties at 1320 Ivy Street, S. E., 601 Camilla Street, S. E., and 615 Camilla Street, S. E. Leigh P. Huff, Jr., Petitioner, Spokesperson. Adopted Ordinance No. 41766- 061520. (7 -0) 3. Request of Mary D. Hylton, Agent, Roanoke Emergency Medical Services, Inc., to vacate, discontinue and close an alley at the rear of property located at 374 Day Avenue, S. W., and 0 Day Avenue, S. W., and adjacent to 366 Day Avenue, S. W. Mary D. Hylton, Petitioner, Spokesperson. Adopted Ordinance No. 41767- 061520. (7 -0) 4. Request of Valley View Mall SPE, LLC, to rezone property at 4822 Valley View Boulevard, N. W., from CLS, Commercial Large Site District, to MXPUD, Mixed Use Planned Unit Development, to allow for subdivision of the property. Ben Crew, Agent, Balzer and Associates, Inc., Spokesperson. Adopted Ordinance No. 41768 - 061520. (7 -0) 5. Request of Roanoke City Public Schools to amend the Institutional Planned Unit Development Plan and conditions proffered as part of a previous rezoning at 2102 Grandin Road, S. W., on August 15, 2016 by the adoption of Ordinance No. 40614 - 081516; amendments to the Plan include the addition of a fieldhouse with particular landscaping and related access drive. Richard Rife, Agent, Interactive Design Group, Spokesperson. Adopted Ordinance No. 41769- 061520. (7 -0) 6. Proposal of the City of Roanoke to amend the City Code to implement changes mandated by the General Assembly with regard to the regulation of electric power assisted bicycles within the City. Robert S. Cowell, Jr., City Manager. Adopted Ordinance No. 41770 - 061520, as amended. (7 -0) 11 The City Attorney summarized the views of citizens in approximately 64 emails with regard to the matter. B. NEW BUSINESS: 1. A resolution to appoint task force members to review the Star City Strong: Response, Recovery, Resilience Framework, evaluate alternatives and make recommendations to City Council for use of the Star City Strong Recovery Fund to support the recovery, and resilience of the community. Adopted Resolution No. 41771 - 061520. (7 -0) C. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Based upon Executive Order Number Fifty -One, issued by Governor Northam on March 12, 2020, Amended Executive Order Number Fifty -Three on April 15, 2020, Amendment 28 to HB29 (adopted April 22, 2020) (Section 4- 0.01(g), Chapter 1283, Virginia Acts of Assembly (2020), Virginia Code Section 2.2- 3708.2 (A), Virginia Code Section 15.2 -1413, Ordinance No. 41703 - 032720, and Resolution No. 41704 - 032720, City Council will be conducting this regular session of City Council by electronic communication means without a quorum of City Council physically present in Council Chamber and without the presence of members of the public in the City Council Chamber. In order to afford citizens an opportunity to provide comments to City Council during the COVID -19 pandemic disaster, citizens wishing to address the Council during this regular session of City Council conducted by electronic communication means were instructed to sign -up by emailing or by calling the City Clerk's Office at clerk(a)roanokeva.gov and (540) 853- 2541, by 12:00 p.m., on June 15. 12 Those citizens, who have signed up to speak before the Council, have been provided the Zoom meeting information and will be allowed to join the meeting and address City Council by electronic communication means. Melanie Crovo, 1712 Edgerton Avenue, S. E., addressed the Council with regard to the inaccessibility and unresponsiveness of the City's permit center. D. ADJOURNED - 10:04 P.M 13 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 15, 2020 Subject: Public Hearing for Authorization of the Issuance of Debt for FY 2021 Capital Improvement Projects Background: On June 15, 2020, City 2025 II Thel CIP° includes Capital issuance r improvement FY 2021 n (CIP) Update for FY 2021 the amount of $28.178 million for the following projects: • School Facility Maintenance and Improvements $5,000,000 • Bridge Renovation 2,500,000 100,000 • Parks and Recreation Master Plan 1,500,000 • Berglund Center Improvements 2,000,000 • Stormwater Management 1,500,000 • Curb, Gutter and Sidewalk Program 500,000 • Streetscapes Improvements 600,000 • Fleet Capital Replacements 500,000 • Technology Capital 1,500,000 • Public Works Service Center 1,000,000 • Capital Building Maintenance 4,000,000 • Campbell Court 7,478,000 • Transit Facility Total: $28,178,000 Considerations: Council authorization of a public hearing on the issuance of debt is required to ensure that the public hearing notices are published in accordance with State Code requirements. The public hearing is to be scheduled for .July 20, 2020 at 7:00 p.m. Recommended Action: Authorize a public hearing to be scheduled at City Council's meeting on July 20, 2020, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the Manager may 320dmill million fo'r qualifying ng Capital general obligation bonds not to exceed Improvement Projects. This authorization includes authorization to provide proper notification and publication of such public hearing in accordance with State Code requirements on or about July 6, 2020 and July 13, 2020. ( ---- ?r-- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance N CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 15, 2020 Subject: Request for Closed Meeting I request that City Council convene in a Closed Meeting by electronic communication means for the purpose of discussion of vacancies on the Star City Strong: Response, Recovery, Resilience Framework Task Force, pursuant to Section 2.2-3711 (A)(1), of the Code of Virginia (1950), as amended. ( —x :;�7 ---------- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers GLENN FELDMANN GLENN FELDMANN DARBY &GOODLATTE June 3, 2020 Cecelia F. McCoy, CMC City Clerk Office of the City Clerk City of Roanoke 215 Church Avenue, S.W., Suite 456 Roanoke, Virginia 24011 Re: Hotel Roanoke Conference Center Commission Dear Ms. McCoy: PAUL G. BEERS Direct Dial (540) 224 -8035 E -mail nbeersCa� Iennfeldmann.com On behalf of the Hotel Roanoke Conference Center Commission, we enclose an attested copy of A Resolution of the Commission Expressing Appreciation to Commissioner R. Brian Townsend for his years of service to the Commission. While Brian will be deeply missed, we look forward to meeting his successor on the Hotel Roanoke Conference Center Commission. PGB:tgm:2364000 Enclosure rs c: Mr. R. Brian Townsend (w /enc.) (By Electronic Mail) Mr. Brian Mann (w /enc.) (By Electronic Mail) 37 Campbell Avenue S.W. I P.O. Box 2887 (24001) 1 Roanoke, Virginia 24011 1 MAIN 540 224 8000 1 FAX 540 224 8050 1 www.glennfeldmann.com TT r MERITASR LAW FIRMS WDRIDWIDE HOTEL ROANOKE CONFERENCE CENTER COMMISSION RESOLUTION NO. 358 May 27, 2020 A RESOLUTION OF THE COMMISSION EXPRESSING APPRECIATION TO COMMISSIONER R. BRIAN TOWNSEND WHEREAS, the Hotel Roanoke Conference Center Commission (the "Commission ") was established by Resolutions adopted by Virginia Polytechnic Institute & State University ( "the University "), on November 18, 1991, and by the City Council of the City of Roanoke, Virginia ( "the City "), on April 14, 1992, pursuant to Chapter 440 of the 1991 Acts of Assembly of the Commonwealth of Virginia, adopted March 20, 1991, (the "Enabling Legislation "); and WHEREAS, R. Brian Townsend has worked for the City of Roanoke for eighteen years and continues to serve as Assistant City Manager for Community Development; and WHEREAS, throughout his tenure with the City, years before he was appointed to the Commission, R. Brian Townsend provided invaluable guidance and counsel to the Commission's Executive Director on a wide spectrum of issues and developments related to the Conference Center; and WHEREAS, because of R. Brian Townsend's intimate understanding of the workings of the Commission and its interrelation with the City and the University, R. Brian Townsend's fellow Commissioners elected him their Chairman in 2018; and WHEREAS, the Commission wishes to honor R. Brian Townsend and forever acknowledge his critical contributions to Conference Center planning and development over the last two decades and the distinction with which he has served as Chairman since 2018. NOW, THEREFORE, BE IT RESOLVED THAT the Hotel Roanoke Conference Center Commission DECLARES its profound gratitude to R. Brian Townsend for the prescient advice and sound guidance he has provided the Commission, both as Assistant City Manager for Community Development and Chairman of the Board of Commissioners. BE IT FURTHER RESOLVED THAT the Commission's Executive Director shall forward an attested copy of this Resolution to the City Counsel for the City of Roanoke. This Resolution shall be effective immediately. Adopted: Yes Ayes: 6 Nays: 0 2 CERTIFICATION BY COUNSEL The undersigned legal counsel for the Hotel Roanoke Conference Center Commission does hereby certify that the foregoing constitutes a true, correct and complete copy of a Resolution which was adopted by an affirmative, unanimous vote of the Commissioners of the Hotel Roanoke Conference Center Commission at a meeting duly called and held on May 27, 2020, and that the foregoing has not been rescinded, amended or otherwise revised and is this date in full force and effect. Date: May 27, 2020 3 CECELIA F. N1CCOY, CHIC Cit% Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fac: (540) 853 -1145 E-mail: elerk(n roanokeca.goc June 16, 2020 Krystal Hullette, Director Court and Community Services 1717 Peters Creek Road, N. W. Roanoke, Virginia 24017 Dear Ms. Hullette: CECELIA T. WEBB, CHIC Assistant Deput. Cih Clerk This is to advise you that Deputy Chief Eric Charles has qualified as the Chief of Police Designee of the Regional Virginia Alcohol Safety Action Program Policy Board for a three -year term of office, commencing July 1, 2020 and ending June 30, 2023. Sincerely, , - Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Deputy Chief Eric Charles, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the Chief of Police Designee of the Regional Virginia Alcohol Safety Action Program Policy Board for a three -year term of office, commencing July 1, 2020 and ending June 30, 2023, according to the best of my ability. (So help me God) DEPUTY CHIEF ERIC CHARLES The foregoing oath of office was taken, sworn to, and subscribed before me by Deputy Chief Eric Charles this & day of �cc U 2020. Brenda S. Hamilton, Clerk of the Circuit Court g}� -�c.r' Clerk COf' TE BRE S. HAMILTON, CLERK B Cleric 6; IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41744 - 061520. A RESOLUTION authorizing acceptance of the Coronavirus Emergency Supplemental Funding (CESF) Grant made to the City of Roanoke City Police Department by the United States Department of Justice, Bureaus of Justice Assistance Office, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf of the City to accept the Coronavirus Emergency Supplemental Funding (CESF) Grant in the amount of $150,843, with no local match required, to the Roanoke City Police Department for equipment and supplies. Such grant being more particularly described in the City Council Agenda Report dated June 15, 2020. 2. The Police Chief and the City Manager are hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The Police Chief and the City Manager are further directed to furnish such additional information as may be required by the Bureau of Justice Assistance Office in connection with the acceptance of the foregoing grant. ATTEST: -e-t . City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41745 - 061520. AN ORDINANCE to appropriate funding from the Federal government, Department of Justice, for the Coronavirus Emergency Supplement Funding (CESF) program, amending and reordaining certain sections of the 2019 -2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019 -2020 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Supplies Expendable Equipment ( <$5,000) Revenues Bureau COVID -19 CESF FY20 35- 640 - 3689 -2030 $ 37,498 35- 640 - 3689 -2035 113,345 35- 640 - 3689 -3689 150,843 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT f To: Honorable Mayor and Members of City Council Meeting: June 15, 2020 Subject: BJA FY20 Coronavirus Emergency Supplemental Funding Background: The United States Department of Justice distributes funding directly to local law enforcement agencies through the Office of Justice Programs (OJP). The Coronavirus Emergency Supplemental Funding (CESF) program was established to provide funding to local units of government in preventing, preparing for, and responding to the coronavirus. On May 27, 2020, the United States Department of Justice awarded the City of Roanoke $150,843 through its BJA FY20 Coronavirus Emergency Supplemental Funding program. The application for the grant specified that equipment and supplies would be shared throughout the public safety agencies of the City of Roanoke. Recommended Action: Accept the BJA FY20 Coronavirus Emergency Supplemental Funding described above and authorize the City Manager to execute the grant agreement and any related documents, all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $150,843 and appropriate funding of the same amount into an account to be established by the Director of Finance in the Grant Fund. L I Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Sam Roman, Chief of Police G' C - � s f4F r Office of the Assistant Attorney General May 27, 2020 Chief Sam Roman Roanoke, City of 348 Campbell Avenue SW Roanoke, VA 24016 -3625 Dear Chief Roman: Department of Justice (DOJ) Office of Justice Programs Washington, D. C. 20531 On behalf of Attorney General William P. Barr, it is my pleasure to inform you that the Office of Justice Programs (OJP), U.S. Department of Justice (DOJ), has approved the application by Roanoke, City of for an award under the OJP funding opportunity entitled "BJA FY 20 Coronavirus Emergency Supplemental Funding Program." The approved award amount is $150,843. These funds are for the project entitled Coronavirus Emergency Supplemental Funding. The award document, including award conditions, is enclosed. The entire document is to be reviewed carefully before any decision to accept the award. Also, the webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (ojp.gov/ funding / Explore /LegaiNotices- AwardRegts.htm) is to be consulted prior to an acceptance. Through that "Legal Notices" webpage, OJP sets out -- by funding opportunity -- certain special circumstances that may or will affect the applicability of one or more award requirements. Any such legal notice pertaining to award requirements that is posted through that webpage is incorporated by reference into the award. Please note that award requirements include not only award conditions, but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. Because these requirements encompass financial, administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds), it is vital that all key staff know the award requirements, and receive the award conditions and the assurances and certifications, as well as the application as approved by OJP. (Information on all pertinent award requirements also must be provided to any subrecipient of the award.) Should Roanoke, City of accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non - compliance, which may include termination of the award and /or a requirement to repay award funds. Please direct questions regarding this award as follows: - For program questions, contact Kathy Manning, Program Manager at (202) 616 -1722; and - For financial questions, contact the Customer Service Center of OJP's Office of the Chief Financial Officer at (800) 458 -0786, or at ask.ocfo@usdcj.gov. We look forward to working with you. Sincerely, f / Katharine T. Sullivan Principal Deputy Assistant Attorney General Encl. May 27, 2020 Chief Sam Roman Roanoke, City of 348 Campbell Avenue SW Roanoke, VA 24016 -3625 Dear Chief Roman: Department of Justice (DOJ) Office of Justice Programs Office of Civil Rights Washington, DC 20531 Congratulations on your recent award. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1972, require recipients of federal financial assistance to give assurances that they will comply with those laws. In addition to those civil rights laws, many grant program statutes contain nondiscrimination provisions that require compliance with them as a condition of receiving federal financial assistance. For a complete review of these civil rights laws and nondiscrimination requirements, in connection with OJP and other DOJ awards, see https: / /ojp. gov /funding /Explore /LegalOvervi ew /Ci vi I Rights Requirements.htm Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a non- discriminatory manner to their service population or have employment practices that meet equal - opportunity standards. If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5). Please submit information about any adverse finding to the OCR at the above address. We at the OCR are available to help you and your organization meet the civil rights requirements that are associated with OJP and other DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance, please do not hesitate to let us know. Sincerely, Michael L. Alston Director cc: Grant Manager Financial Analyst Department of Justice (DOJ) Office of Justice Programs `? Bureau of Justice Assistance Grant PAGE 1 OF 16 1. RECIPIENT NAME AND ADDRESS (Including Zip Code) 4. AWARD NUMBER: 2020 -VD -BX -0916 Roanoke, City of 348 Campbell Avenue SW Roanoke, VA 24016 -3625 5. PROJECT PERIOD: FROM BUDGET PERIOD: FROM 01/20/2020 TO 01/31/2022 01/20/2020 TO 01/31/2022 WARD DATE 05/27/2020 7. ACTION 2a. GRANTEE IRS /VENDOR NO. 8. SUPPLEMENT NUMBER Initial 546001569 00 2b. GRANTEE DUNS NO. 111517327 9. PREVIOUS AWARD AMOUNT $ 0 3. PROJECT TITLE Coronavirus Emergency Supplemental Funding 10. AMOUNT OF THIS AWARD FTOTAL AWARD S 150,843 $ 150,843 12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FY20(BJA - CESF) Pub. L. No. 116-136, Div. B; 28 U.S.C. 5300 14 . CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number) 16.034 - Coronavirus Emergency Supplemental Funding Program 15. METHOD OF PAYMENT GPRS AGENCY APPROVAL -- GRANTEE ACCEPTANCE -_ 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL Katharine T. Sullivan Sam Roman Principal Deputy Assistant Attorney General i Chief 17. SIGNATURE OF APPROVING OFFICIAL. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES 21. V V DUGT0926 FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC, PEG. SUB, POMS AMOUNT X B VD 80 00 00 150843 OJP FORM 4000/2 (REV. 5 -87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2 (REV. 4 -88) Department of Justice (DOJ) Office of Justice Programs AWARD CONTINUATION F Bureau of Justice Assistance SHEET PACE 2 OF 16 Grant i PROJECT NUMBER 2020 -VD -BX -0916 AWARD DATE 05/27/2020 SPECIAL CONDITIONS 1. Requirements of the award; remedies for non - compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ( "DOJ ") may determine that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the period of performance) set out through the Office of Justice Programs ( "OJP ") webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (ojp.gov /funding/ Explore /LegalNotices- AwardRegts.htm), and incorporated by reference into the award. By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance. Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period -- may result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action as appropriate. Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and /or 1621. and/or 34 U.S.C. 10271 - 10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729 -3730 and 3801 - 3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or - unenforceable, such provision shall be deemed severable from this award. OJP FORM 4000/2 (REV. 4 -88) Department of Justice (DOJ) Office of Justice Programs 5 " Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2020 -VD -BX -0916 AWARD DATE 05/27/2020 SPECIAL CONDITIONS 2. Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements ") apply to this FY 2020 award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2020 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this FY 2020 award. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ( "subgrants "), see the OJP website at https://ojp.gov/ funding/ Part200UniformRequirements.htm. Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ( "subgrantee ") at any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and any subrecipient ( "subgrantee ") at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333. In the event that an award - related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification. 3. Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https:// ojp. gov /financialguide /DOJ /index.htm), including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide. 4. Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code. Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements. OJP FORM 4000/2 (REV. 4 -88) Department of Justice (DOJ) Office of Justice Programs �z Bureau of Justice Assistance PROJECT NUMBER 2020 -VD -BX -0916 AWARD CONTINUATION SHEET Grant AWARD DATE 05/27/2020 SPECIAL CONDITIONS 5. Required training for Point of Contact and all Financial Points of Contact PAGE 4 OF 16 Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2018, will satisfy this condition. In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or FPOC must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after -- (1) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful completion of such a training on or after January 1, 2018, will satisfy this condition. A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https: / /www.ojp.gov /training /fmts.htm. All trainings that satisfy this condition include a session on grant fraud prevention and detection. The recipient should anticipate that OJP will immediately withhold ( "freeze ") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. 6. Requirements related to "de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. 7. Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget - modification or change -of- project -scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. OJP FORM 4000/2 (REV. 4 -88) Department of Justice (DOJ) Office of Justice Programs F Bureau of Justice Assistance drs.: AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2020 -VD -BX -0916 AWARD DATE 05/27/2020 SPECIAL CONDITIONS 8. Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https: / /www.sam.gov /. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards ( "subgrants ") to first -tier subrecipients (first -tier "subgrantees "), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https:Hojp.gov /funding /Explore /SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non - profit organization that he or she may own or operate in his or her name). OJP FORM 4000/2 (REV. 4 -88) Department of Justice (DOJ) Office of Justice Programs AWARD CONTINUATION F ' Bureau of Justice Assistance SHEET PAGE 6 OF 16 Grant PROJECT NUMBER 2020 -VD -BX -0916 AWARD DATE 05/27/2020 SPECIAL CONDITIONS 9. Employment eligibility verification for hiring under the award 1. The recipient (and any subrecipient at any tier) must- - A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1) and (2). B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under this award of both- - (l) this award requirement for verification of employment eligibility, and (2) the associated provisions in 8 U.S.C. 1324a(a)(1) and (2) that, generally speaking, make it unlawful, in the United States, to hire (or recruit for employment) certain aliens. C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1) and (2). D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form I -9 record retention requirements, as well as records of all pertinent notifications and trainings. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition. 4. Rules of construction A. Staff involved in the hiring process For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds. B. Employment eligibility confirmation with E- Verify For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use, E -Verify (www.e- verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E -Verify (and follows the proper E- Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation ") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds. C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands. D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or OJP FORM 4000/2 (REV. 4 -88) Department of Justice (DOJ) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 7 OF 16 Grant PROJECT NUMBER 2020 -VD -BX -0916 AWARD DATE 05/27/2020 SPECIAL CONDITIONS any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. E. Nothing in this condition, including in paragraph 4.13., shall be understood to relieve any recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1) and (2). Questions about E- Verify should be directed to DHS. For more information about E -Verify visit the E- Verify website ( https://www.e- verify.gov/) or email E- Verify at E- Verify@dhs.gov. E -Verify employer agents can email E- Verify at E- VerifyEmployerAgent@dhs.gov. Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance. 10. Requirement to report actual or imminent breach of personally identifiable information (PII) The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M- 17 -12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "personally identifiable information (PII)" (2 CFR 200.79) within the scope of an OJP grant- funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A -130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PH to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. 11. All subawards ( "subgrants ") must have specific federal authorization The recipient, and any subrecipient ( "subgrantee ") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract "). The details of the requirement for authorization of any subaward are posted on the OJP web site at https: / /ojp.gov/ funding / Explore /SubawardAuthorization.htm (Award condition: All subawards ( "subgrants ") must have specific federal authorization), and are incorporated by reference here. 12. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000 The recipient, and any subrecipient ( "subgrantee ") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https: / /ojp.gov/ funding / Explore /NoncompetitiveProcurement.htm (Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by reference here. OJP FORM 4000/2 (REV. 4 -88) Department of Justice (DOJ) Office of Justice Programs AWARD CONTINUATION �z Bureau of Justice Assistance SHEET PACE 8 OF 16 Grant PROJECT NUMBER 2020 -VD -BX -0916 AWARD DATE 05/27/2020 SPECIAL CONDITIONS 13. Unreasonable restrictions on competition under the award; association with federal government SCOPE. This condition applies with respect to any procurement of property or services that is funded (in whole or in part) by this award, whether by the recipient or by any subrecipient at any tier, and regardless of the dollar amount of the purchase or acquisition, the method of procurement, or the nature of any legal instrument used. The provisions of this condition must be among those included in any subaward (at any tier). L No discrimination, in procurement transactions, against associates of the federal government Consistent with the (DOJ) Part 200 Uniform Requirements -- including as set out at 2 C.F.R. 200.300 (requiring awards to be "manage[d] and administer[ed] in a manner so as to ensure that Federal funding is expended and associated programs are implemented in full accordance with U.S. statutory and public policy requirements ") and 200.3 19(a) (generally requiring "[a]ll procurement transactions [to] be conducted in a manner providing full and open competition" and forbidding practices "restrictive of competition," such as "[p]lacing unreasonable requirements on firms in order for them to qualify to do business" and taking "[a]ny arbitrary action in the procurement process ") -- no recipient (or subrecipient, at any tier) may (in any procurement transaction) discriminate against any person or entity on the basis of such person or entity's status as an "associate of the federal government" (or on the basis of such person or entity's status as a parent, affiliate, or subsidiary of such an associate), except as expressly set out in 2 C.F.R. 200.319(a) or as specifically authorized by USDOJ. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition. 4. Rules of construction A. The term "associate of the federal government" means any person or entity engaged or employed (in the past or at present) by or on behalf of the federal government -- as an employee, contractor or subcontractor (at any tier), grant recipient or - subrecipient (at any tier), agent, or otherwise -- in undertaking any work, project, or activity for or on behalf of (or in providing goods or services to or on behalf of) the federal government, and includes any applicant for such employment or engagement, and any person or entity committed by legal instrument to undertake any such work, project, or activity (or to provide such goods or services) in future. B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. OJP FORM 4000/2 (REV. 4 -88) SPECIAL CONDITIONS 14. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient ( "subgrantee ") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ( "subgrantees "), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https: / /ojp.gov/ funding/ Explore/ ProhibitedConduct- Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. 15. Determination of suitability to interact with participating minors SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age. The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OJP web site at https: / /ojp.gov /funding /Explore /Interact - Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating minors), and are incorporated by reference here. 16. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events The recipient, and any subrecipient ( "subgrantee ") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and /or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide "). 17. Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. 18. OJP Training Guiding Principles Any training or training materials that the recipient -- or any subrecipient ( "subgrantee ") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https: / /ojp.gov /funding/ Implement /TrainingPrinciplesForGrantees- Subgrantees.htm. ON FORM 4000/2 (REV. 4 -88) Department of Justice (DOJ) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PACE 10 OF 16 Grant PROJECT NUMBER 2020 -VD -BX -0916 AWARD DATE 05/27/2020 SPECIAL CONDITIONS 19. Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency (OJP or OV W, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. 20. Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high - risk" for purposes of the DOJ high -risk grantee list. 21. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ( "subgrantee ") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. 22. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient, and any subrecipient ( "subgrantee ") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." 23. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ( "subgrantee ") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient ( "subgrantee ") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith -based or religious organizations. The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https: / /www.ecfr.gov /cgi- bin /ECFR ?page= browse), by browsing to Title 28- Judicial Administration, Chapter 1, Part 38, under e -CFR "current" data. OJP FORM 4000/2 (REV. 4 -88) Department of Justice (DOJ) Office of Justice Programs AWARD CONTINUATION F " Bureau of Justice Assistance SHEET PAGE 11 OF 16 Grant PROJECT NUMBER 2020 -VD -BX -0916 AWARD DATE 05/27/2020 SPECIAL CONDITIONS 24. Restrictions on "lobbying" In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any subrecipient ( "subgrantee ") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 25. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2020) The recipient, and any subrecipient ( "subgrantee ") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions that may be set out in applicable appropriations acts are indicated at https://ojp.gov/ funding/ Explore/ FY2OAppropriationsRestrictions .htm, and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 26. Reporting potential fraud, waste, and abuse, and similar misconduct The recipient, and any subrecipients ( "subgrantees ") at any tier, must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award -- (l) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by - -(1) online submission accessible via the OIG webpage at https: / /oig.justice.gov /hotline /contact - grants.htm (select "Submit Report Online "); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616 -9881 (fax). Additional information is available from the DOJ OIG website at https: / /oig.justice.gov /hotline. OJP FORM 4000/2 (REV. 4 -88) Department of Justice (DOJ) Office of Justice Programs AWARD CONTINUATION x Bureau of Justice Assistance SHEET PACE iz of 16 j Grant PROJECT NUMBER 2020 -VD -BX -0916 AWARD DATE 05/27/2020 SPECIAL CONDITIONS 27. Restrictions and certifications regarding non - disclosure agreements and related matters No recipient or subrecipient ( "subgrantee ") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 3 12 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award, the recipient -- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this award to make subawards ( "subgrants "), procurement contracts, or both -- a. it represents that -- (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ( "subgrant "), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. OJP FORM 4000/2 (REV. 4 -88) Department of Justice (DOJ) I Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PACE 13 of 16 Grant i PROJECT NUMBER 2020 -VD -BX -0916 AWARD DATE 05/27/2020 SPECIAL CONDITIONS 28. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. 29. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ( "subgrantees ") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 30. Requirement to disclose whether recipient is designated "high risk" by a federal grant- making agency outside of DOJ If the recipient is designated "high risk" by a federal grant- making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to OJP by email at OJP. ComplianceReporting @ojp.usdoj.gov. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: L The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high -risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high -risk status, as set out by the federal awarding agency. 31. Signing Authority This award must be signed by an authorized official of the applicant State, local, or tribal government, on behalf of that applicant State, unit of local government, or Tribe, unless the applicant designates an organizational unit to apply on its behalf. For example, if designated by a unit of local government, a Police Department or Sheriff's Office (or similar agency) may apply on behalf of the applicant jurisdiction, as long as the department, office, or agency is listed as the organizational unit on the SF -424. In that case, the head of the designated organizational unit (such as a Police Chief or Sheriff) may sign the award. Documentation of the designation by the appropriate governing body must be retained by the grant recipient. 32. The "Emergency Appropriations for Coronavirus Health Response and Agency Operations" law (Public Law 116-136) includes definitions, reporting requirements, and certain other provisions that apply (whether in whole or in part) to this award. In addition, consistent with the CESF Program's purposes, which involve preparing for, preventing, and responding to the coronavirus national emergency, OJP will provide notice of any additional CESF program - specific grants administrative requirements on an award page, accessible at https: / /www.ojp.gov /funding /explore /CESF- program- specific- condition, that is incorporated by reference here. OJP FORM 4000/2 (REV. 4-88) Department of Justice (DOJ) Office of Justice Programs AWARD CONTINUATION F z Bureau of Justice Assistance SHEET PAGE 14 OF 16 Grant PROJECT NUMBER 2020 -VD -BX -0916 AWARD DATE 05/27/2020 SPECIAL CONDITIONS 33. The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and /or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents. Failure to cooperate with BJA's /OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings and /or other restrictions on the recipient's access to grant funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s). 34. FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first -tier subawards ( "subgrants ") of $25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first -tier subrecipients (first -tier "subgrantees ") of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 ( FFATA), are posted on the OJP web site at https: / /ojp.gov /funding /Explore /FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, including its reporting requirement, does not apply to -- (1) an award of less than $25,000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non -profit organization that he or she may own or operate in his or her name). 35. Required monitoring of subawards The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for monitoring of subawards under this award. 36. Use of program income Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly Federal Financial Report, SF 425. 37. Justice Information Sharing Recipients are encouraged to comply any information- sharing projects funded under this award with DOJ's Global Justice Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) is encouraged to conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: https:Hit.ojp.gov/ gsp_grantcondition. The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information. 38. Avoidance of duplication of networks To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity. OJP FORM 4000/2 (REV. 4 -88) Department of Justice (DOJ) Office of Justice Programs AWARD CONTINUATION R Bureau of Justice Assistance SHEET PAGE 15 OF 16 Grant PROJECT NUMBER 2020 -VD -BX -0916 AWARD DATE 05/27/2020 SPECIAL CONDITIONS 39. Compliance with National Environmental Policy Act and related statutes Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient. Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the award, the recipient agrees to contact BJA. The recipient understands that this condition applies to new activities as set out below, whether or not they are being specifically funded with these award funds. That is, as long as the activity is being conducted by the recipient, a subrecipient, or any third party, and the activity needs to be undertaken in order to use these award funds, this condition must first be met. The activities covered by this condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/ or an Environmental Impact Statement, as directed by BJA. The recipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at https:/ / bja.gov/ Funding/ nepa.html, for programs relating to methamphetamine laboratory operations. Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its subrecipients' existing programs or activities that will be funded by these award funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 40. Establishment of interest - bearing account If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a subaward) is required to establish an interest- bearing account dedicated specifically to this award. Recipients (and subrecipients) must maintain advance payments of federal awards in interest- bearing accounts, unless regulatory exclusions apply (2 C.F.R. 200.305(b)(8)). The award funds, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Coronavirus Emergency Supplemental Funding (CESF) program . The recipient also agrees to obligate the award funds in the account(including any interest earned) during the period of performance for the award and expend within 90 days thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to OJP at the time of closeout. 41. Expenditures requiring prior approval No funds under this award may be expended on individual items costing $500,000 or more, or to purchase Unmanned Aerial Systems (UAS), Unmanned Aircraft (UA), and/or Unmanned Aerial Vehicles (UAV) without prior written approval from BJA. Prior approval must be obtained post- award, through the submission and approval of a Grant Adjustment Notice (GAN) through OJP's Grant Management System (GMS). OJP FORM 4000/2 (REV. 4 -88) Department of Justice (DOJ) Office of Justice Programs AWARD CONTINUATION R z Bureau of Justice Assistance SHEET PACE 16 OF 16 Grant PROJECT NUMBER 2020 -VD -BX -0916 AWARD DATE 05/27/2020 SPECIAL CONDITIONS 42. Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after January 20, 2020 The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award. As of the first day of the period of performance for the award (January 20, 2020), however, the recipient may choose to incur project costs using non - federal funds, but any such project costs are incurred at the recipient's risk until, at a minimum -- (1) the recipient makes a valid acceptance of the award, and (2) all applicable withholding conditions are removed by OJP (via a Grant Adjustment Notice). (A withholding condition is a condition in the award document that precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the condition is removed.) Nothing in this condition shall be understood to authorize the recipient (or any subrecipient at any tier) to use award funds to "supplant" State or local funds. 43. Use of funds for DNA testing; upload of DNA profiles If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System ( "CODIS," the DNA database operated by the FBI) by a government DNA laboratory with access to CODIS. No profiles generated under this award may be entered or uploaded into any non- governmental DNA database without prior express written approval from BJA. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS. 44. Body armor - compliance with NIJ standards and other requirements Ballistic- resistant and stab - resistant body armor purchased with award funds may be purchased at any threat level, make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and is listed on the NIJ Compliant Body Armor Model List (https: / /nij.gov/ topics /technology/body- armor/ Pages / compliant - ballistic - armor.aspx). In addition, ballistic - resistant and stab - resistant body armor purchased must be made in the United States and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information can be found here: https:/ / nij.gov/ topics/ technology/ body - armor/ pages/ safety - initiative.aspx. OJP FORM 4000/2 (REV. 4 -88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance Washington, D.C. 20531 Memorandum To: Official Grant File From: Orbin Terry, NEPA Coordinator Subject: Categorical Exclusion for Roanoke, City of The Coronavirus Emergency Supplemental Funding (CESF) Program allows eligible states, local units of government, and tribes to support a broad range of activities including preventing, preparing for, and responding to the coronavirus. All recipients of CESF funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or by a sub - grantee or third party. BJA's expectation is that none of the following activities will be conducted whether under this federal award or a related third party action: (1) New construction (2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including property (a) listed on or eligible for listing on the National Register of Historic Places, or (b) located within a 100 -year flood plain, a wetland, or habitat for an endangered species (3) A renovation that will change the basic prior use of a facility or significantly change its size (4) Research and technology whose anticipated and future application could be expected to have an effect on the environment (5) Implementation of a program involving the use of chemicals (including the identification, seizure, or closure of clandestine methamphetamine laboratories) other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments. Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal Regulations. If, however, award funds are proposed to be used for any of the enumerated projects or activities above, grant recipients must contact their grant manager, and receive written approval prior to commencing that project or activity. Questions about this determination may be directed to your grant manager or Orbin Terry, Environmental Coordinator for BJA. Department of Justice (DOJ) Office of Justice Programs GRANT MANAGER'S MEMORANDUM, PT. I: PROJECT SUMMARY Bureau of Justice Assistance .,„ Grant PROJECT NUMBER PAGE L OF I 2020 -V D -BX -0916 This project is supported under FY20(BJA - CESF) Pub, L. No. 116 -136, Div. B; 28 U.S.C. 530C I I. STAFF CONTACT (Name & telephone number) 2. PROJECT DIRECTOR (Name, address & telephone number) Kathy Manning Jamey Bowdel (202) 616 -1722 Lieutenant 348 Campbell Avenue SW Roanoke, VA 24016 -3625 (540) 853 -2337 3a. TITLE OF THE PROGRAM 3b. POMS CODE (SEE INSTRUCTIONS ON REVERSE) BJA FY 20 Coronavirus Emergency Supplemental Funding Program 4. TITLE OF PROJECT Coronavints Emergency Supplemental Funding 5. NAME & ADDRESS OF GRANTEE I 6. NAME & ADRESS OF SUBGRANTEE Roanoke, City of 348 Campbell Avenue SW Roanoke, VA 24016 -3625 7. PROGRAM PERIOD 8. BUDGET PERIOD FROM 01/20/2020 TO: 01/31/2022 FROM: 01/20/2020 TO: 01/31/2022 9. AMOUNT OF AWARD 10. DATE OF AWARD $ 150,843 05/27/2020 11. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT i 13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT 15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) The Coronavinus Emergency Supplemental Funding (CESF) Program allows States, U.S. Territories, the District of Columbia, units of local government, and federally recognized tribal governments to support a broad range of activities to prevent, prepare for, and respond to the coronavinus. Funded projects or initiatives may include, but are not limited to, overtime, equipment (including law enforcement and medical personal protective equipment), hiring, supplies (such as gloves, masks, sanitizer), training, travel expenses (particularly related to the distribution of resources to the most impacted areas), and addressing the medical needs of inmates in state, local, and tribal prisons, jails, and detention centers. NCA NCF OJP FORM 4000/2 (REV. 4 -88) Roanoke Police Department ROANOKE U.S. Department of Justice (DOJ) Coronavirus Emergency Supplemental Funding Program Solicitation FY 2020 Formula Grant Solicitation Grant period January 20, 2020 to January 19, 2022 (2 year Grant) GRANT PROPOSAL Program Narrative: The Roanoke Police Department and its public safety partners in the City of Roanoke (the Roanoke Fire Department and the Roanoke Sherriff s Office) expect the effects of COVID -19 to be long lasting. While the efforts of the Virginia Department of Emergency Management (VDEM) and the Federal Emergency Management Agency (FEMA) have greatly aided us in the procurement of Personal Protective Equipment (PPE), to include gloves and masks, all three public safety agencies find itself lacking in sanitization, decontamination and prevention equipment. If approved the City of Roanoke will use grant funds to better prepare for the prevention of the Coronavirus as well as sanitization and decontamination of work areas. Our grant- funded purchases will focus on prevention of the virus spreading in the workplace, sanitization of the work areas occupied by public safety personnel, and decontamination of public safety work areas and vehicles after exposures. By purchasing personnel management kiosks, the City of Roanoke will be better able to screen public safety personnel for fever associated with COVID related symptoms. The purchase of ADU -136 UV -C Air and Surface Disinfection dome light replacements will sanitize vehicles occupied by public safety personnel and used for patient and prisoner transport. The purchase of Homemedics TotalClean 5 -in -1 UV Large Room Air Purifiers will provide a more sanitized work area throughout the police department. The purchase of DC7 Handheld Electrostatic Sprayers and D7 Decontaminant will be utilized to decontaminate vehicles and work areas after exposures. Any remaining funds will be spent on the purchase of additional PPE. PPE needed includes gowns, gloves, N95 masks etc. As the market is constantly fluctuating actual costs of the PPE was not obtained. It is also not known at this time what PPE will continue to be provided by VDEM through FEMA. Itemized Budget: Item Description # of Items Unit Cost Total Cost Meridian Personnel Management Kiosks 16 $3,150.00 $50,400 ADU -136 UV -C Air and Surface Disinfection Dome Light 110 $400.00 $44,000 Homemedics TotalClean 5 -inl UV Large Room Purifiers 30 $249.99 $7,500 DC7 Handheld Electrostatic Sprayers 12 $953.74 $11,445 D7 Decontaminant (15- gallons) 12 $830.76 $9,970 Assorted PPE 1 $27,528.00 $27,528 Total(s) 5150.643 Budget Narrative: The Roanoke Police Department will be purchasing sixteen Meridian Personnel Management Kiosks. The system will automatically detect a face, measure the person's facial 2 skin temperature and display an alert if they are above or below the customizable alarm temperature. The kiosks are $3,150 each for a total of $50,400. One will be placed at each entrance utilized by public safety personnel. The Roanoke Police Department will be purchasing 110 ADU -136 UV -C Air and Surface Disinfection dome light replacements. The approximate cost is $400.00 per dome fixture. Each ambulance requires 10 replacement domes. There are 11 front line ambulances for a total of 110 dome light replacements for a total cost of approximately $44,000. The UV -C Air and Surface Disinfection is designed for use in unoccupied spaces and will allow all public safety personnel to operate in a sanitized environment. The Roanoke Police Department will be purchasing thirty Homemedics TotalClean 5 -in- 1 UV Large Room Air Purifiers. The TotalClean system removes up to 99.9% of the germs and viruses in the air with its powerful UV -C light and its True HEPA filtration simultaneously captures up to 99.97% of airborne contaminants like allergens, dust, smoke, mold spores, and germs. One purifier will be placed in each work area at the police department. The TotalClean system costs $249.99 for a total of $7,499.70. The Roanoke Police Department will be purchasing twelve DC7 Handheld Electrostatic Sprayers. The sprayers disperse D7 Decontaminant that can rapidly neutralize highly toxic chemical and biological weapons. Its hydrogen peroxide -based formulation also contains surfactants, mild solvents, inorganic salts, and water. D7 Decontaminant kills the most common pathogens, including those found in biofilms, and neutralizes toxins. Each sprayer costs $953.74 for a total of $11,444.88. Four will be used by the Roanoke Police Department, four by the Roanoke Fire Department and four by the Roanoke Sherriff's Office. The Roanoke Police Department will be purchasing twelve 15- gallon containers of the D7 Decontaminant that is used in the sprayers. Each 15- gallon container costs $830.76 for a total of $9,969.12. The remaining $27,528 will be set aside for PPE needs. It is unknown at this time the exact quantities that will be needed for each piece of PPE. PPE includes, but is not limited to, gowns, gloves, and N95 masks. Needs Justification: The City of Roanoke is the largest city in southwest Virginia with over 99,000 residents living within its 43 square miles. The Roanoke metropolitan statistical area has a population of more than 300,000. The City of Roanoke is the regional banking, economic, health care, and recreational and rail transportation hub. The City of Roanoke has an extensive network of medical facilities, two major shopping malls, numerous hi- density commercial areas, multiple heavy industrial areas, fuel depots, a commercial airport, several major railroad facilities, colleges and a convention center. The Roanoke Police Department is the largest police department in southwest Virginia with 266 sworn law enforcement officers when fully staffed. The police department is nationally accredited by the Commission on Accreditation for Law Enforcement Agencies (CALEA) and frequently provides technical and staffing assistance to surrounding localities. The City of Roanoke and the Roanoke Police Department work closely with surrounding localities to improve the quality of life in the Roanoke Valley. Capabilities and Competencies: The Roanoke Police Department is nationally accredited through the Commission on Accreditation for Law Enforcement Agencies (CALEA) and is committed to the philosophy of community policing. The City of Roanoke and the Roanoke Police Department are capable of administering this grant program and are the recipients of numerous federal and state grant program awards. The City of Roanoke has financial control systems in place that monitor and report on all grants. Financial controls are compliant with applicable laws and controls are M instituted on all grant funding received by the City of Roanoke. The City of Roanoke has established purchasing procedures with independent oversight and all departments have training in those procedures. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41746- 061520. A RESOLUTION accepting the North Carolina and Virginia Rivers and Water Program Grant made to the City from the National Fish and Wildlife Foundation ( "NFWF "), and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the North Carolina and Virginia Rivers and Water Program Grant offered by the NFWF, in the amount of $102,708, to be used for the Roanoke City Stormwater project titled "PCB Monitoring And Source Tracking in Roanoke City (VA)." There is no matching fund requirement for this grant. The grant is more particularly described in the City Council Agenda Report dated June 15, 2020. 2. The City Manager is hereby authorized to execute, on behalf of the City, the NFWF Project Funding Agreement for the "PCB Monitoring And Source Tracking in Roanoke City (VA)" project id# 8020.20.067961, as well as any other necessary documents setting forth the conditions of the grant, in a form approved by the City Attorney. 3. The City Manager is further authorized to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: City Clerk. o 01�( IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41747 - 061520. AN ORDINANCE to appropriate funding from Stormwater Utility Funds from the NFWF North Carolina and Virginia Rivers and Waters Program Grant to address identified Stormwater PCB Monitoring and tracking efforts on Tinker Creek, Peters Creek and the Roanoke River, amending and reordaining certain sections of the 2019- 2020 Stormwater Utility Funds, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019 -2020 Stormwater Utility Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from State Grant Funds Revenues PCB Monitoring and Source Tracking 03- 530 - 3078 -9007 $ 102,708 03- 530 - 3078 -3078 102,708 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: oz"�- T City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 15, 2020 Subject: Acceptance of FY 2020 -2021 National Fish and Wildlife Foundation North Carolina and Virginia Rivers and Water Program Grant Funds Background: On February 3, 2020, the National Fish and Wildlife Foundation (NFWF), in consultation with state and federal agencies, identified the City of Roanoke's project, titled "PCB Monitoring and Source Tracking," as eligible for funding through the North Carolina and Virginia River and Waters Program. The North Carolina and Virginia Rivers and Waters Program was established with funds resulting from plea agreements between the Department of justice and Duke Energy (and its subsidiaries) for the benefit, preservation, restoration, and improvement of the water resources of North Carolina and Virginia that have been impacted by the operation of coal ash storage ponds. Project priorities for this program include those that will benefit fish, wildlife, and plant resources and improve water quality and the riparian environment and ecosystem. The projects and initiatives are focused on the following river basins or watersheds: (1) Broad River, (2) Cape Fear River, (3) Catawba River, (4) Dan River, (5) French Broad River, (6) Lumber River, (7) Roanoke River, (8) Neuse River, and (9) Yadkin River. The Roanoke River along with Peters Creek and Tinker Creek tributaries are contaminated for polychlorinated biphenyls (PCBs); thus failing to meet their designated uses under Section 303(d) of the Clean Water Act. A PCB Total Maximum Daily Load ( "TMDL ") was developed for the Roanoke River to be protective of human health through fish consumption that was approved in 2010 by the United States Environmental Protection Agency (" USEPA "). Based on TMDL waste load allocation and baseline loads calculated, load reductions of 94.2 %, 77.7 %, and 76% are necessary at Peters Creek, Tinker Creek, and Upper Roanoke River respectively to meet the water quality target. The City's Municipal Separate Storm Sewer System (MS4) Permit requires the City to create and implement a TMDL Action Plan in order to meet the assigned waste load allocation. Monitoring will be the City's primary method of TMDL Action Plan assessment. The overall goal of the proposed effort is to track back and further identify specific sections in the Roanoke River, Peters Creek, and Tinker Creek that serve as the dominant sources of PCBs into the water column. Since bioaccumulation in the food web is the most pressing human concern, studying the levels of PCBs that are bioavailable in the water column and what may be released from the stream sediment are the primary priorities for the City of Roanoke. Therefore, the City has recently executed an agreement with Dr. Upal Ghosh's lab at the University of Maryland at Baltimore County (UMBC) to track and further identify specific PCB hotspots that serve as dominant sources of PCBs in the City's streams including Peters Creek, Tinker Creek, and the Roanoke River. The 22 sites were chosen by Stormwater Utility staff based on a risk analysis including historical land use and potential legacy PCB contamination. Samples of 20 of the most frequently used municipal products will also be tested by the UMBC lab for inadvertently made PCBs that are found in ink and pigment- containing products. Considerations: On April 24, 2020, the City of Roanoke Stormwater Utility applied for funding to facilitate a new PCB Monitoring Program on Peters Creek, Tinker Creek, and the Roanoke River as part of the City's PCB TMDL Action Plan. On May 18, 2020, North Carolina and Virginia Rivers and Water Program Grant Funds were awarded to the City of Roanoke Stormwater Utility Division by the NFWF. Access to the NFWF North Carolina and Virginia Rivers and Waters Program Grant funding may also allow for remediation to reduce PCB levels at one or more identified hotspots or pursue phase II monitoring if necessary based upon results of phase I monitoring efforts. There is no matching fund requirement. Recommended Action: Accept the award of NFWF North Carolina and Virginia Rivers and Waters Program Grant funding in the amount of $102,708. Authorize the City Manager to execute the NFWF Project Funding Agreement for the "PCB Monitoring and Source Tracking" project. Appropriate funding in the amount of $102,708 into an account to be established by the Director of Finance. Authorize the City Manager to take such actions and execute such additional documents as may be necessary to obtain, accept, implement, administer, and use such funds. --- --- ---------- Robert S. Cowell, jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Dwayne R. D'Ardenne, CSM, PWM, Stormwater Manager Leigh Anne Weitzenfeld, MNR, Water Quality Administrator 3 ff< IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41748 - 061520. AN ORDINANCE to appropriate funding from Stormwater Utility Retained Earnings to supplement operational funds to address identified Stormwater projects and needs, amending and reordaining certain sections of the 2019 -2020 Stormwater Utility Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019 -2020 Stormwater Utility Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Bench Cut Maintenance Fees for Professional Services Fund Balance Retained Earnings - Available 03- 530 - 3010 -3994 $ 170,000 03- 530 - 3010 -2010 30,000 03 -3348 (200,000) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ott,� J-. City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 15, 2020 Subject: Appropriation of Stormwater Utility Fund Retained Earnings Background: The Stormwater Utility Fund has $2,179,000 in available retained earnings. Funding in the amount of $200,000 can be appropriated to supplement operational funds to address identified stormwater projects and needs. Considerations: Council approval is required to appropriate funding from retained earnings. Recommended Action: Adopt the accompanying budget ordinance to appropriate funding in the amount of $200,000 to accounts in the Stormwater Utility Fund as outlined in the attached budget ordinance: $170,000 into account 03- 530 - 3010 -3994 to cover cost of the Roanoke River Flood Reduction Project Letter of Map Revision contract, $30,000 into account 03- 530 - 3010 -2010 to supplement operational funds for preliminary engineering contract costs in Fees for Professional Services. -------- - - - - -- --- - - - - -- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Dwayne R. D'Ardenne, CSM, PWM, Stormwater Utility Manager Joseph W. Arthur, P.E., Stormwater CIP Program Manager Elizabeth S. Watts, Construction Cost Technician IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41749 - 061520. AN ORDINANCE to de- appropriate funding from the DEQ SLAF grant funds for the Lick Run Stream restoration project at the Roanoke - Blacksburg Airport, amending and reordaining certain sections of the 2019 -2020 Stormwater Projects Fund Appropriations; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019 -2020 Stormwater Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from State Grant Funds Revenues DEQ SLAF Grant Funds 03- 530 - 3062 -9007 $ (340,968) 03- 530 - 3015 -3015 (340,968) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: (Yt J� CMG City Clerk. CITY COUNCIL AGENDA REPOR To: Honorable Mayor and Members of City Council Meeting: June 1 5, 2020 Subject: Deallocation of SLAF Grant Funds related to the Lick Run Stream Restoration project at the Roanoke - Blacksburg Regional Airport Background: Staff from the City of Roanoke Stormwater Utility Division developed and submitted to the Virginia Department of Environmental Quality (DEQ) several Stormwater Local Assistance Funds (SLAF) grant proposals that were subsequently awarded. One of the awarded SLAF grant proposals by DEQ included $340,968.40 in 50/50 match funds for restoration of approximately 1,300 linear feet of Lick Run stream at the Roanoke - Blacksburg Regional Airport. The Roanoke - Blacksburg Regional Airport (Airport) agreed to provide the matching 50/50 funds for the Lick Run stream restoration project on Airport parcels in exchange for future Stormwater Utility Fee credits. City Council approved the acceptance of the DEQ SLAF grant funds for this project via Council Resolution No. 41047-020518 dated February 5, 2018. Considerations: During project development, the Airport and the City were unable to agree to encumber the project area on Airport parcels via a perpetual conservation easement as is required by DEQ to use awarded DEQ SLAF grant funding. Regardless, the City and the Airport were able to reach a subsequent agreement to use Stormwater Utility funds to match the Airport's 50/50 funds for this project. Council approval is necessary to de- appropriate the funds from the project account. Recommended Action: De- appropriate $340,968.40 of DEQ SLAF grant funds for the Lick Run stream restoration project at the Roanoke - Blacksburg Regional Airport from Capital project account 03- 530 -3062. ---- - --------------------- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Dwayne R. D'Ardenne, CSM, PWM, Stormwater Utility Manager Beth Watts, Construction Cost Technician IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41750 - 061520. AN ORDINANCE amending and reordaining Division 5. Exemption of Certain Rehabilitated Real Property, Division 5B. Exemption of Certain Rehabilitated or Renovated Commercial Mixed -Use Commercial With No More than 80% Residential or Industrial Real Property Located in Enterprise Zone One A, Division 5C. Partial Tax Exemption in Redevelopment and Conservation Areas and Rehabilitation Districts, all of Article II, Real Estate Taxes Generally, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, which provides for certain real estate tax exemptions for rehabilitating property in the City; providing for an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Division 5. Exemption of Certain Rehabilitated Real Propert y, Division 5B. Exemption of Certain Rehabilitated or Renovated Commercial Mixed -Use Commercial With No More than 80% Residential or Industrial Real Property Located in Enterprise Zone One A, Division 5C. Partial Tax Exemption in Redevelopment and Conservation Areas, and Rehabilitation Districts, all of Article II, Real Estate Taxes Generally, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, are amended to read and provide as follows: DIVISION 5. - EXEMPTION OF CERTAIN REHABILITATED REAL PROPERTY Sec. 32 -93. - Generally; termination of exemption program. 1 (a) The director of real estate valuation shall, upon application made and within the limits as hereinafter provided, order exemption of real property tax on real property substantially rehabilitated for residential use and on real property substantially rehabilitated for commercial or mixed industfial use. (b) This division shall terminate and no new applications for exemption shall be accepted on and after July 1, 20250, unless reenacted. This provision shall not affect applications filed before that date, or the continued eligibility for exemption of properties approved before that date. (c) As used in this Division, the following terms shall have the following meanings: Application fee means: (i� One hundred seventy five dollars ($175.00) for an application seeking an exemption for a single- family esntial dwelling; or (ii) Two hundred fifty dollars ($250.00) for each principal structure located on a parcel for any other application for an exemption, (� Mixed use means a structure constructed and used as a structure for commercial and residential purposes, (3j Multi family dwelling means a residential dwelling constructed and used for more than one residential unit including two - family buildings and any other multi - family building. (4j Principal structure means any building or structure situated on a parcel that may be used for habitation by humans Single family dwelling means a residential dwelling constructed and used entirely as a residence for the owner or tenant of the real property as a single- family residence. Substantial rehabilitation means construction work performed on a structure proposed by the owner seeking an exemption under this division and theta - "substantial h b litation' shall include the substantial rehabilitation, renovation, or replacement of real property. Value means the assessed value of the structure situated on the real property as determined by the director of real estate valuation for real estate taxation purposes. Sec. 32 -94. - Rules and regulations for administration of division. The director of real estate valuation, with the advice and comment of the city manager, director of finance and commissioner of revenue, shall adopt and promulgate such rules and 2 regulations not inconsistent with the provisions of this division as are deemed necessary for the effective administration of this division. Sec. 32 -95. - Eligibility of single-family dwellingfesidential real property. (a) In order to qualify for the exemption from real property taxation for real property substantially rehabilitated for single-family dwellin use, a structure shall meet all of the following criteria: (1) Be constructed prior to January 1, 1970;no less than fot4y -(40) y (2) Be improved so as to increase the assessed value of the structure by no less than forty (40) percent; (3) Be designed for and suitable solely for single - family dwelling fesidepAial use, aPea + i^ paft, after completion of such improvement; and. - Be assessed together with all other improvements on said parcel for which an exemption is sought in the aggregate value of two hundred fifty thousand dollars ($250,000.00) or less as of the date of the application. (b) Residential use shall be limited to- _single- family dwellings; duple°°°, r,- ulti f "'ily dwelling units, and town houses. �Any pf!operty, the use of whieh is paAially residential and partial!), of eaeh stich use prior- to commeneement of the substantial (c) , thousand dollms ($300,000.00) or- , Tthe exemption shall commence July 1 of the tax year following the date of completion as determined pursuant to section 32 -98.1 „ion;,, 44he_ t i. lit t , fenovation, r o„i o nt of the stf ett and shall Sec. 32 -96. - Eligibility of multi - family dwelling, - commercials or mixed usei l -real property. (a) In order to qualify for the exemption from real property taxation for real property substantially rehabilitated for multi - family dwelling, commercial, orind+FAfiiFJ mixed use, a structure shall meet all of the following criteria: (1) Be constructed prior to January 1, 1970 ' +'' °" + "'° +" "° ° ""° of age; (2) Be improved so as to increase the assessed value of the structure by no less than sixty (60) percent; and (3) Be improved without increasing the total square footage of such structure by more than one hundred (100) percent; and (4) Be designed for and suitable for multi - family - dwelling, commercial, or mixedindtistfial use after completion of such improvement. (b) If an exemption is granted for multi- family dwelling, commercial, or mixed useimdustfial properties pursuant to this Division, no other exemption, including one pursuant to Division 5A and 513, pertaining to enterprise zones, will be granted, even if the use of the property changes. Sec. 32 -97. - Amount of exemption. The amount of the exemption from real property taxation provided for by this division shall be an amount equal to the difference in the appraised value of the qualifying structure immediately before substantial rehabilitation and immediately after substantial rehabilitation_; as detefmined by the direeter- of feal estate valuation. This amount only, on a fixed basis, shall constitute the exemption, notwithstanding subsequent assessment or reassessment. The exemption resulting from substantial rehabilitation of a qualifying structure shall commence on July 1 st of the tax year following completion of the rehabilitation and shall run with the real estate for a period of five (5) years, and only one (1) exemption under this division may be applicable to any structure at any point in time. If the qualifying structure has been designated with either H -1, Historic District, or H -2, Neighborhood Preservation District, zoning overlay designations, or is located within an area designated as a conservation area or a rehabilitation district by the city, then the exemption shall run with real estate for a period of seven 7 ten (1C} years. An additional four- year- period shall apply to any-fesidential stmettife that w4l]. h.-Ave -at .� Sec. 32 -98. - Application. (a) Application for exemption of substantially rehabilitated real property from taxation under this division shall be filed by the owner of such property with the director of real estate valuation prior to commencement of any rehabilitation work for which exemption is sought. Each application for such exemption shall be accompanied by an application fee pr-eeessing fee in the aniatint of rift„ dollars ($50.00). If a property is being converted, and new and additional tax parcels will be created, ante application fee shall be paid be fifty dellafs ($50.00) for each tax parcel. No property shall be eligible for such exemption unless all appropriate building permits have been acquired, the administrator -of code enforcement -has determined that the structure and the real property are in compliance with the state wide maintenance code as provided in section 7 -5 of city code or will comply with all applicable provisions of the state wide maintenance code as provided in section 7 -5 of city code upon completion of the rehabilitation indicated in the application and -the director of real estate valuation has verified that the rehabilitation indicated on the application has been completed and the administrator of code enforcement has determined that the structure and the real property are in compliance with the state wide maintenance code as provided in section 7 -5 of city code.- Furthermore, no property shall be eligible for such exemption if the director of real estate valuation or the administrator of code enforcement has been denied access to the entire premises either before or after the rehabilitation work for which exemption has been applied, for purposes of determining whether the required rehabilitation has been completed, determining the 4 value of the structure before commencement of the required rehabilitation in the application and the value of the structure after completion of the required rehabilitation, and determining compliance with the state wide maintenance code as provided in section 7 -5 of city code.a„a fef appfaising the pertu The property owner shall submit an application for exemption under this division in the form created by the director of real estate valuation pursuant to section 32 -94 of city code. The application form shall include the acknowledgement and consent of the property owner that: all real estate taxes owned by the property owner on any property within the city are fully paid and current; (2) the real property, including the structures, for which an exemption is sought is in compliance with all applicable ordinances, rules, and regulations of the city; (3) the director of real estate valuation shall have access to the real property and structures thereon for the purposes of determining the value of the structures prior to commencement of the required rehabilitation set forth in the application the estimated value of the structures assuming completion of the required rehabilitation set forth in the application, compliance with the required rehabilitation as set forth in the application, and determination of the value of the structures after completion of the required rehabilitation; and (44) the administrator of code enforcement shall have access to the real property and the structures thereon to determine (i ) compliance with all applicable ordinances, rules, and regulations of the city with respect maintenance and condition of the real property, including the structures; and (ii) compliance with all applicable ordinances, rules, and regulations of the city with respect to the maintenance and condition of the real property and the structures thereon after completion of the required rehabilitation. The application will also include the acknowledgement of the property owner that the property owner is responsible to satisfy the eligibility requirements set forth in section 32 -98.1 after completion of the required rehabilitation. (cb) The burden of proof shall be on the applicant to show that the property for which exemption has been filed complies with all the eligibility criteria established by this division. The director of real estate valuation may require documentary proof of eligibility, and, in such cases, documentation satisfactory to the director shall be presented. Sec. 32 -98.1. - Eligibility. (a) In order for the exemption for a property to continue in effect, such property shall be maintained by the property owner and all tenants and occupants at the property in compliance with the provisions of chapter 7, Building Regulations; article VI, Inoperable Motor Vehicles, of chapter 20, Motor Vehicles and Traffic; section 21 -25, Willful damage to or defacement of public or private facilities, of chapter 21, Offenses Miscellaneous; chapter 33, Vegetation and Trash; and chapter 36.2, Zoning, of this Code. If, after receiving notice of a violation of any of these provisions, the owner of the propert y or a tenant or occupant of the property fails or refuses to complete the necessary corrections within the time required for such action, or refuses city inspectors access to such property for the purpose of determining continued eligibility under this section, then such eligibility shall terminate. (b) The rehabilitation or renovation improvements must be completed by June 30 =..that first occurs two (2) years after the date of the filing of the application for exemption. (c) In order for the exemption for a property to continue in effect, or for an owner to apply for such exemption, the owner thereof shall not be delinquent in any real estate tax owed the city. The exemption provided under this division shall be automatically void and of no effect, without notice to the owner, if real estate taxes due on any real estate owned in the city that become due October 5 of a fiscal year are not paid on or before December 31 of the same fiscal year, and if real estate taxes due on any real property owned in the city that become due April 5 of a fiscal year are not paid on or before June 30 of the same fiscal year. (d) If a property which has qualified for exemption is damaged by fire or act of God such that the remaining value of the property is less than its original assessment before being rehabilitated, then the exemption shall cease. Sec. 32 -99. - Land book. Nothing in this division shall be construed as to permit the commissioner of revenue to list upon the land book any reduced value due to the exemption provided by this division. Sec. 32 -100. - Demolition. The exemption provided in this division shall not apply when any existing structure is demolished or razed and a replacement structure is constructed, unless the assessed value of the existing structure is less than ten thousand dollars ($10,000.00). The replacement structure must be in a single- family residence, and it must have an assessed value of at least one hundred twenty (120) percent of the median value of other dwelling units in the neighborhood, as determined by the director of real estate valuation. Such exemption shall not apply when the structure to be demolished is a Virginia registered landmark, or is determined by the Division of Historic Resources to contribute to the significance of a registered historic district. Sec. 32 -101. - False statements. 9 The making of any false statement in any application, affidavit or other information supplied for the purpose of eligibility determination under this division shall constitute a Class 2 misdemeanor. DIVISION 5B. - EXEMPTION OF CERTAIN REHABILITATED OR RENOVATED COMMERCIAL, MIXED -USE COMMERCIAL WITH NO MORE THAN 80% RESIDENTIAL, OR 1ND ST i n r MIXED USE REAL PROPERTY LOCATED IN ENTERPRISE ZONE ONE A Sec. 32- 101.9. - Generally. (a) The director of real estate valuation shall, upon application made and within the limits hereinafter provided, order exemption of real property tax on real property substantially rehabilitated or renovated for commercial, mixed -use commercial with no more than eighty (80) percent of such property being used for residential purposes (hereafter mixed -use commercial), or mixed use and located within the area of Enterprise Zone One A, as such area is shown on a map of Enterprise Zone One A, which is on file in the office of the city clerk. (b) The terms "application fee " "mixed use," and "value" as used in this division shall have the same respective meaning as these terms are defined in division 5. Sec. 32- 101.10. - Rules and regulations for administration for division. The director of real estate valuation, with the advice and comment of the city manager, director of finance, and commissioner, shall adopt and promulgate such rules and regulations not inconsistent with the provisions of this division as are deemed necessary for the effective administration of this division. Sec. 32- 101.11. - Eligibility of commercial, mixed -use commercial, oral mixed use real property. (a) In order to qualify for the exemption from real property taxation for real property substantially rehabilitated or renovated for commercial, mixed -use commercial, or industrial use within Enterprise Zone One A, a structure shall meet all of the following criteria: (1) Be no less than fig` ("` years of age constructed prior to January 1, 1970 and located within Enterprise Zone One A; (2) Be rehabilitated or renovated so as to increase the assessed value of the structure by at least fifty thousand dollars ($50,000.00) or more; (3) Be designed for and suitable for commercial, mixed -use commercial, or industrial use after completion of such rehabilitation or renovation; (4) The structure has not received an exemption under Division 5, exemption of certain rehabilitated real property, or former Division 5A, exemption of certain rehabilitated or renovated commercial or industrial real property located in either Enterprise Zone One or Enterprise Zone Two, of this chapter; and (5) The rehabilitation or renovation must be completed withi by June 30 that first occurs two (2) years of the date of the filing of the application for exemption. (b) The types of substantial rehabilitation or renovation improvements that will be considered as increasing the assessed value are limited to those made to the actual qualifying structure only. Other improvements, fees, or costs will not be considered. (c) Any new additions to the qualifying structure or any additional square footage over the prerehabilitation or prerenovation square footage will not be considered as increasing the assessed value of the qualifying structure or eligible for or considered for the tax exemption since the purpose of this incentive is to encourage rehabilitation or renovation of existing structures. Sec. 32- 101.12. - Amount of exemption. The amount of exemption from real property taxation provided for by this division shall be an amount equal to the difference in the appraised value of the qualifying structure immediately before rehabilitation or renovation and immediately after rehabilitation or renovation as determined by the director of real estate valuation. This amount only, on a fixed basis, shall constitute the exemption, notwithstanding subsequent assessment or reassessment. The exemption resulting from substantial rehabilitation or renovation of a qualifying structure shall commence on July 1 of the tax year following completion of the rehabilitation or renovation within the period required by section 32- 101.11 (a) (5) and approval of the application and shall run with the real estate for a period of seven (7) years from the date of the commencement of the exemption as set forth herein. Only one (1) exemption under this division may be applicable to any qualifying structure during the life of the qualifying structure. Furthermore, any qualifying structure which obtains an exemption under this division shall not be entitled to obtain an exemption under division 5, exemption of certain rehabilitated real property, of this chapter. The maximum total amount of tax abatement for any qualifying structure over the seven -year period shall not exceed a total of one hundred thousand dollars ($100,000.00). Should the amount of tax abatement exceed the total of one hundred thousand dollars ($100,000.00) before the expiration of the seven -year period, the exemption shall end when the tax abatement reaches the one hundred thousand dollars ($100,000.00) figure and real property taxes will be due on the increased assessed value previously exempted. Sec. 32- 101.13. - Application. (a) Application for exemption of substantially rehabilitated or renovated real property from taxation under this division shall be filed by the owner of such property with the director of real estate valuation prior to commencement of any rehabilitation or renovation work for which exemption is sought. Each application for such exemption shall be accompanied by pressing an application-fee. in the f fifty a »ars ($50 nn) No property shall be eligible for such exemption unless all appropriate building permits have been acquired and the director of real estate valuation has verified that the rehabilitation or renovation indicated on the application has been completed. Furthermore, no property shall be eligible for such exemption if the director of real 8 estate valuation or the administrator of code enforcement has been denied access to the entire premises, either before or after the rehabilitation or renovation work for which the exemption has been sought, for purposes of determining whether the required rehabilitation or renovation has been completed.,—and for appraising the property, and determining compliance with the state wide maintenance code as required by section 7 -5 of city code with respect to the maintenance and condition of real property, including structures.. The application for this exemption must be filed with the director of real estate valuation during the period of July 19, 2004, through December 31, 2023, for property located within Enterprise Zone One A in order to be eligible for this exemption. (b) The property owner shall submit an application for exemption under this division in the form created by the director of real estate valuation pursuant to section 32 -94 of city code The application form shall include the acknowledgement and consent of the property owner that: (1) all real estate taxes owned by the property owner on any real property within the city are fully paid and current; (� the real property, including the structures for which an exemption is sought is in compliance with all applicable ordinances rules, and regulations of the city; the director of real estate valuation shall have access to the real property and structures thereon for the purposes of determining the value of the structures prior to commencement of the required rehabilitation set forth in the application the estimated value of the structures assuming completion of the required rehabilitation set forth in the application compliance with the required rehabilitation as set forth in the application and determination of the value of the structures after completion of the required rehabilitation; and (� the administrator of code enforcement shall have access to the real property and the structures thereon to determine (i) compliance with the state wide maintenance code as required by section 7 -5 of city code with respect maintenance and condition of the real property, including the structures; and (ii) compliance with the state wide maintenance code as required by section 7 -5 of city code with respect to the maintenance and condition of the real property and the structures thereon after completion of the required rehabilitation. The application will also include the acknowledgement of the property owner that the propert y owner is responsible to satisfy the eligibility requirements set forth in section 32 -98.1 of city code after completion of the required rehabilitation. (cb) The burden of proof shall be on the applicant to show that the structure for which the exemption has been filed complies with all the eligibility criteria established by this division. The director of real estate valuation may require documentary proof of eligibility and, in such cases, documentation satisfactory to the director of real estate valuation shall be presented by the applicant. Sec. 32- 101.14. - Land book. Nothing in this division shall be construed as to permit the commissioner of the revenue to list upon the land book any reduced value due to the exemption provided by this division. Sec. 32- 101.15. - Demolition. The exemption provided in this division shall not apply when any existing structure is demolished or razed and a replacement structure is constructed. Sec. 32- 101.16. - False statements. The making of any false statement in any application, affidavit, or other information supplied for the purpose of eligibility determination under this division shall constitute a class 2 misdemeanor. DIVISION 5C. - PARTIAL TAX EXEMPTION IN REDEVELOPMENT AND CONSERVATION AREAS, AND REHABILITATION DISTRICTS Sec. 32- 101.20. - Generally; applicability of certain defined terms; termination of exemption program. (a) The director of real estate valuation shall, upon application made and within the limits as hereinafter provided, order the partial exemption from real property tax of real property upon which new structures or other improvements have been constructed within a redevelopment or conservation area, or a rehabilitation district established in the city. b� The terms "application fee," "single- family dwelling," and "value" as used in this division shall have the same respective meaning as these terms are defined in division 5. (cb) This division shall terminate and no new applications for exemption shall be accepted on and after July 1, 20250, unless reenacted. This provision shall not affect applications filed before that date, or the continued eligibility for exemption of properties approved before that date. Sec. 32- 101.21. - Rules and regulations for administration of division. The director of real estate valuation, with the advice and comment of the city manager, director of finance, and commissioner, shall adopt and promulgate such rules and regulations not inconsistent with the provisions of this division as are deemed necessary for the effective administration of this division. 10 Sec. 32- 101.22. - Eligibility of residential real property. In order to qualify for the exemption from real property taxation for real property constructed for residential use, the new structure or other improvements must be designed for and used as a principal single - family residential dwelling structure, and uses accessory thereto. The structure must have an assessed value of at least one hundred twenty (120) percent of the median value of other residential structures in the neighborhood, as determined by the director of real estate valuation. Sec. 32- 101.23. - Eligibility of commercial real property. Other than real property constructed for single-family dwelling mouse, the only property eligible for the exemption provided by this division shall be commercial property in districts zoned CN- Neighborhood Commercial. In order for such property to qualify, the new structure or other improvements must be designed for and used for purposes permitted in a CN district. Sec. 32- 101.24. - Amount of exemption. The amount of the exemption from real property taxation provided for by this division shall be an amount equal to the increase in assessed value resulting from the construction of the new structure or other improvement to the real estate, as determined by the director of real estate valuation. This amount only, on a fixed basis, shall constitute the exemption, notwithstanding subsequent assessment or reassessment. The exemption shall commence on Januar July 1 of the year following completion of the new construction or improvements in accordance with section 32- 101.26(b) and shall run with the real estate for a period of (i) tern (10) seven 7 years for single- family dwelling ei n structures and all other improvements of the parcel for which the exemption is sought are in the aggregate initially assessed at at r- wot#ree hundfed hundred fifty thousand dollars ($25390,000.00) or less, , +'' «' residential +- a over- that w...., and (ii) seven 7ten44 -0) years for structures in CN districts initially assessed at under eight hundred thousand dollars ($800,000.00), and five (5) years for such structures initially assessed at over this amount and only one (1) exemption under this division may be applicable to any real estate at any point in time. Sec. 32- 101.25. - Application. (a) Application for exemption of real property from taxation under this division shall be filed by the owner of such property with the director of real estate valuation after all required building permits are obtained and prior to any work being started on the subject property. Each application for such exemption shall be accompanied by an application fee pr_oeessing fee in the amount of fifty dollars . No property shall be eligible for such exemption unless all appropriate building permits have been acquired and the director of real estate valuation has verified that the new structure or other improvements indicated on the application has been completed and a certificate of occupancy has been issued. Furthermore, no property shall be eligible for such exemption if the commissioner, of director of real estate valuation, or the administrator of code enforcement has been denied access to the entire premises either before or after the work for which exemption has been applied, for purposes of determining whether the new structure or other improvements have been completed, and--for appraising the property, 11 and determining compliance with the state wide maintenance code as required by section 7-5 of city code with respect to the maintenance and condition of real property, including structures. The property owner shall submit an application for exemption under this division in the form created by the director of real estate valuation pursuant to section 32 -94 of city code The application form shall include the acknowledgement and consent of the property owner that: all real estate taxes owned by he property owner on any real property within the city are fully paid and current; the real property, including the structures for which an exemption is sought is in compliance with all applicable ordinances rules and regulations of the city; the director of real estate valuation shall have access to the real property and structures thereon for the purposes of determining the value of the structures prior to commencement of the required rehabilitation set forth in the application the estimated value of the structures assuming completion of the required rehabilitation set forth in the application, compliance with the required rehabilitation as set forth in the application and determination of the value of the structures after completion of the required rehabilitation; and the administrator of code enforcement shall have access to the real property and the structures thereon to determine (i) compliance with the state wide maintenance code as required by section 7 -5 of city code with respect maintenance and condition of the real property, including the structures; and (ii) compliance with the state wide maintenance code as required by section 7 -5 of- city code with respect to the maintenance and condition of the real property and the structures thereon after completion of the required rehabilitation. The application will also include the acknowledgement of the property owner that the propert y owner is responsible to satisfy the eligibility requirements set forth in section 32 -98.1 after completion of the required rehabilitation. (cb) The burden of proof shall be on the applicant to show that the property for which exemption has been filed complies with all the eligibility criteria established by this division. The director of real estate valuation may require documentary proof of eligibility, and, in such cases, documentation satisfactory to the director shall be presented. Sec. 32- 101.26. - Eligibility. (a) In order for the exemption for a property to continue in effect, such property shall be maintained by the property owner and all tenants and occupants at the property in 12 compliance with the city's building code, including the Virginia Maintenance Code, and as amended, and, if applicable, the requirements of the city's rental certificate of compliance program section 7 -34 et seq., of this Code. If, after receiving notice of a violation of this section, the owner of the property fails or refuses to complete the necessary corrections whether the responsibility of the property owner or a tenant or occupant of the property— within the time required for such action, or refuses city inspectors access to such property for the purpose of determining continued eligibility under this section, then such eligibility shall terminate. (b) The improvements must be completed within by June 30 w4hinthat first occurs two (2) years after the date of the filing of the application for exemption. (c) In order for the exemption for a property to continue in effect, or for an owner to apply for such exemption, the owner thereof shall not be delinquent in any real estate tax owed to the city. The exemption provided under this division shall be automatically void and of no effect, without notice to the owner, if real estate taxes due on any real estate owned in the city that become due October 5 of a fiscal year are not paid on or before December 31 of the same fiscal year, and if real estate taxes due on any real estate owned in the city that become due April 5 of a fiscal year are not paid on or before June 30 of the same fiscal year. (d) If a property which has qualified for exemption is damaged by fire or act of God such that the remaining value of the property is less than its original assessment before being rehabilitated, then the exemption shall cease. Sec. 32- 101.27. - Land book. Nothing in this division shall be construed as to permit the commissioner of revenue to list upon the land book any reduced value due to the exemption provided by this division. Sec. 32- 101.28. - Demolition. The exemption provided in this division shall not apply when any existing structure is demolished or razed and a replacement structure is constructed, unless the assessed value of the existing structure is less than ten thousand dollars ($10,000.00). If the replacement structure is a single - family residence, it must have an assessed value of at least one hundred twenty (120) percent of the median value of other dwelling units in the neighborhood, as determined by the director of real estate valuation. Such exemption shall not apply when the structure to be demolished is a Virginia registered landmark, or is determined by the Division of Historic Resources to contribute to the significance of a registered historic district. Sec. 32- 101.29. - False statements. The making of any false statement in any application, affidavit or other information supplied for the purpose of eligibility determination under this division shall constitute a class 2 misdemeanor. 2. This ordinance shall be in full force and effect on and after July 1, 2020. 13 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is dispensed with. ATTEST: Ce-t 4. City Clerk. 14 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 15, 2020 Subject: Amendment and Reordaining of Division 5, Division 5B, Division 5C of Article II, Real Estate Taxes Generally, of Chapter 32, Taxation, of the Code of the City of Roanoke, 1979, as amended, which provides for certain real estate tax exemptions for rehabilitating property in the City. Background: On July 1, 2020, the City's program that allows partial tax exemptions on the rehabilitation of residential, commercial, and industrial real property (Program) will expire. At City Council's annual financial retreat on October 29, 2019 and during an FY -21 budget preparation briefing on February 2, 2020, City Council was briefed by the Director of Real Estate Valuation, Susan Lower and Assistant City Manager Brian Townsend. They provided an overview of the Program and information on its use, and other relevant information. Also provided during the February briefing were recommended amendments to the City's Program to be included in its reauthorization. Considerations: • An analysis of the City's current Program was undertaken by Real Estate Valuation staff in conjunction with the Commissioner of Revenue and City Treasurer's Offices, Economic Development, Code Enforcement, and the City Manager's Office. • The City's Program was benchmarked against those in other peer Virginia localities. • The analysis of the current Program, benchmarking, and feedback from various City staff members, support proposed amendments to the Program as summarized below. o Program Eligibility Requirements: • Residential and Non - Residential (Commercial /Mixed Use) Buildings constructed prior to January 1, 1970; • Single Family Residential Buildings with Assessed Values of $250,000 or less; o Term of Real Estate Tax Abatement: • Five (5) Years for Eligible Buildings City -Wide; • Seven (7) Years for Eligible Buildings located within the H -1 and H -2 Local Historic Districts; • Seven (7) Years for Eligible Buildings located within a designated Redevelopment, Rehabilitation or Conservation District; o Program Application Fees: • Residential Single Family Buildings: $175.00 • Multi - Family Residential: $250.00` • Commercial - Mixed Use: $250.00` *per principle structure in application These key modifications simplify the Roanoke Program and brings the Roanoke Program into alignment with programs currently in place in peer urban cities in Virginia. The proposed changes also strike an appropriate balance between ensuring incentivization of the rehabilitation of the core of Roanoke's housing and commercial building stock while also recognizing Roanoke's unique fiscal limitations. In addition, other proposed modifications include the clarification and consistent use of various terms and definitions in the Program regulations; the addition of a requirement that all Buildings in the Program are inspected to ensure compliance with the applicable sections of the Virginia Property Maintenance Code at the time of their completed rehabilitation, prior to being eligible for the real estate tax abatement; and, clarification of the definition of a Building's maximum time of being under rehabilitation and its completion date. • The following requirements will continue to be part of the Program: • To apply for the rehab program, the property owner must be current on all real estate taxes. • To remain in the rehab program, taxes must be kept current. • To remain in the rehab program, the property must comply with all of the City's building, zoning, and nuisance codes. 2 Recommended Action: Adopt an ordinance that will amend and reordain Division 5. Exemption of Certain Rehabilitated Real Property, Division 5B. Exemption of Certain Rehabilitated or Renovated Commercial Mixed -Use Commercial With No More than 80% Residential or Industrial Real Property Located in Enterprise Zone One A, Division 5C. Partial Tax Exemption in Redevelopment and Conservation Areas and Rehabilitation Districts, all of Article II, Real Estate Taxes Generally, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, and extend the expiration date of the programs in Divisions 5 and 5 C to duly 1, 2025. E40weAlooe Robert S. Cowell, fir. City Manager Distribution: Council Appointed Officers Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, City Treasurer R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Susan S. Lower, Director of Real Estate Valuation 3 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41751 - 061520. AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Campbell Ave Stormwater Improvement Project (Project); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City wants and needs certain real property rights, to include fee simple interests, permanent easements of variable length and width, temporary construction easements, and such other real property interests as needed, as set forth in the City Council Agenda Report dated June 15, 2020, for the Project, located along the Campbell Avenue, S.W. and Patterson Avenue, S.W., Roanoke, Virginia corridor, and surrounding streets. The property interests to be acquired are to be used to install stormwater conveyance systems to include a combination of storm drainage inlets, associated piping and detention ponds, designed to reduce flooding. The proper City officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property interests and appropriate ancillary rights with respect to the real property parcels referred to in the above mentioned City Council Agenda Report, and any other real property interests needed for the Project. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager is further authorized to execute appropriate acquisition documents for the above mentioned parcel(s), and such other real property interests needed for the Project, for such consideration as deemed appropriate for the necessary interests, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available in the Project's account for such purposes, without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form by the City Attorney, the Director of Finance is authorized to pay the respective consideration to the owners of the real property interest conveyed, certified by the City Attorney to be entitled to the same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk. 0-authorize acquis of prop rights- Campbell Ave Stormwater Improvement Project (6.15.20) 2 o CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 15, 2020 Subject: Acquisition of Real Property Rights for - "Campbell Avenue Stormwater Improvement Project" Background: As part of the FY2020 Capital Improvement Program, City Council appropriated $2.0 million for stormwater improvement projects. These appropriated funds will be matched with Virginia Department of Transportation Revenue Sharing funds and additional Stormwater Utility operating funds. One of the projects to be funded by this combined FY 2029 funding appropriation is the "Campbell Avenue Stormwater Improvement Project" which includes a combination of storm drainage inlets, associated piping and detention ponds. This neighborhood lacks stormwater conveyance systems in some areas evidenced by flooding affecting private properties. In order to construct, operate, and maintain the proposed improvements, the City will need to acquire real property rights from various private property owners. Considerations: City Council approval is necessary to authorize the acquisition of real property rights needed for the "Campbell Avenue Stormwater Improvement Project." The real property rights needed are outlined below, but are subject to minor variation of location and extent pending final engineering design details. Funding for acquisition of the real property rights will be available in project account 03- 530 - 3079 -9050 Stormwater Utility. Along with rights of access, permanent drainage and temporary construction easements of variable length and width are required to accommodate construction activities and will affect seven properties in the general vicinity identified above. The City may also need to acquire various other property rights involving the properties listed below and other properties which have not yet been identified for this project. The properties that have been identified to date are as follows: Tax Map Parcel Address Owner Required Property Rights Number 1112709 0 CAMPBELL AV SW SHUMATE, EARLE H Fee Simple 1112710 0 CAMPBELL AV SW SHUMATE, EARLE H Fee Simple 1 1 1 281 5 0 CAMPBELL AV SW TRS GREATER PRAYER TEMPLE Fee Simple MINISTRIES 1112816 0 CAMPBELL AV SW TRUSTEES OF THE HOLY TEMPLE Fee Simple CHURCH 1112817 803 CAMPBELL AVE SW CALHOUN, JOHN W Fee Simple 1112819 0 CAMPBELL AVE SW KAKAR, SHAMA Fee Simple LOCAL ENVIRONMENTAL 1112820 0 CAMPBELL AV SW AGRICULTURE PROJECT Fee Simple INCORPORATED LOCAL ENVIRONMENTAL 1112822 712 PATTERSON AVE SW AGRICULTURE PROJECT Fee Simple INCORPORATED Temp. Const. /Perm. Maint 1112702 0 PATTERSON AV SW R H F RENTALS LLC Easement Temp. Const. /Perm. Maint 1112703 920 PATTERSON AVE SW R H F RENTALS LLC Easement Temp. Const. /Perm. Maint 1 1 1271 1 91 7 CAMPBELL AVE SW RENOVATED PROPERTIES LTD Easement Recommended Action: Authorize the acquisition of any and all real property rights needed to construct the proposed "Campbell Ave Stormwater Improvement Project," including but not limited to the specific property rights identified in this City Council Agenda Report, by negotiation and execution of the appropriate acquisition documents by the City Manager, such documents to be approved as to form by the City Attorney. ------- - - - - -- ----- - - - - -- Robert S. Cowell, .Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Dwayne R. D'Ardenne, CSM, PWM, Stormwater Manager Marcus F. Aguilar, Senior Stormwater Research Engineer Curry McWilliams, Stormwater Engineer I Cassandra L. Turner, Economic Development Specialist Beth Watts, Construction Cost Technician 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41752 - 061520. AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Stormwater Drainage Improvement Project — Patterson Avenue, S.W. and Chapman Avenue, S.W. (Project); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: I. The City wants and needs certain real property rights, to include fee simple interests, permanent easements of variable length and width, temporary easements, and such other real property interests as needed, as set forth in the City Council Agenda Report dated June 15, 2020, for the Project, located along the Patterson Avenue, S.W. and Chapman Avenue, S.W., Roanoke, Virginia corridor, and surrounding streets. The proper City officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property interests and appropriate ancillary rights with respect to the real property parcels referred to in the above mentioned City Council Agenda Report, and any other real property interests needed for the Project. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager is further authorized to execute appropriate acquisition documents for the above mentioned parcel(s), and such other real property interests needed for the Project, for such consideration as deemed appropriate for the necessary interests, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available in the Project's account for such purposes, without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form by the City Attorney, the Director of Finance is authorized to pay the respective consideration to the owners of the real property interest conveyed, certified. by the City Attorney to be entitled to the same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: cvzc,t� "A vxf-e"t City Clerk. 0-authorize acquis of prop rights- Stormwater Improvements Project — Patterson Ave, SW & Chapman Ave, SW (6.15.20) 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 15, 2020 Subject: Acquisition of Real Property Rights for Stormwater Drainage Improvement Project - Patterson Avenue, S.W. and Chapman Avenue, S.W. Background: As part of the FY 2020 Capital Improvement Program, City Council appropriated $2.0 million in bond funds for stormwater improvement projects. These appropriated funds will be matched with Virginia Department of Transportation Revenue Sharing funds and additional Stormwater Utility operating funds. One of the projects to be funded by this combined FY 2020 funding appropriation is the Stormwater Drainage Improvement Project - Patterson Avenue, S.W. and Chapman Avenue, S.W. This neighborhood lacks stormwater conveyance systems in some areas as evidenced by flooding. In order to construct, operate, and maintain the proposed infrastructure improvements, the City will need to acquire real property rights from various private property owners. Considerations: City Council approval is necessary to authorize the acquisition of real property rights needed for the Stormwater Drainage Improvement Project- Patterson Avenue, S.W. and Chapman Avenue, S.W. The real property rights needed are outlined below, but are subject to minor variation of location and extent pending final engineering design details. Funding for acquisition of the real property rights will be available in project account 03- 530 -3038 Stormwater Utility. Along with rights of access, permanent drainage and temporary construction easements of variable length and width are required to accommodate construction activities and will affect five properties in the general vicinity identified above. The City may also need to acquire various other property rights involving the properties listed below and other properties which have not yet been identified for this project. The properties that have been identified to date are as follows: Tax Map Parcel Address Owner Required Property Rights Number 1313201 2102 Patterson S & S Investments permanent Drainage Easement Ave., SW LLC 2013 Chapman Switzer Properties Right -of -Way for Chapman Ave 1313413 Ave., SW LLC (portion of City street is inadvertently on private property) Switzer Properties Right -of -Way for Chapman Ave 1313411 0 Chapman Ave., SW LLC (portion of City street is inadvertently on private property) Switzer Properties Right -of -Way for Chapman Ave 1313410 0 Chapman Ave., SW LLC (portion of City street is inadvertently on private property) Switzer Properties Right -of -Way for Chapman Ave 1313409 0 Chapman Ave., SW LLC (portion of City street is inadvertently on private property) Authorize the acquisition of any and all real property rights needed to construct the proposed Stormwater Drainage Improvement Project - Patterson Ave., SW and Chapman Ave., SW, including but not limited to the specific property rights identified in this City Council Agenda Report, by negotiation and execution of the appropriate acquisition documents by the City Manager, such documents to be approved as to form by the City Attorney. --- - - - - -- --------------- - Robert S. Cowell, .J r. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Dwayne R. D'Ardenne, CSM, PWM, Stormwater Manager Joseph Arthur, CFM, ENV SP, CIP Program Manager Cassandra L. Turner, Economic Development Specialist Beth Watts, Construction Cost Technician 2 Parks Parks and Recreation Master Plan $ 5,954,952 $ 13,036,718 $ 18,991,670 TOTAL - Parks $ 5,954,952 $ 13,036,718 $ 18,991,670 Schools School Improvements $ 5,000,000 $ 20,000,000 $ 25,000,000 TOTAL - Schools $ 5,000,000 $ 20,000,000 $ 25,000,000 Streets, Sidewalks and Bridges: Bridge Renovation /Replacement Program $ 4,901,401 $ 27,500,000 Total 32,401,401 Curb, Gutter and Sidewalk Program $ 7,986,558 $ Projected Project Category/Description 13,986,558 FY 2021 FY 2022.25 - Expenses Buildings: $ 1,891,946 Street Improvement Projects $ 960,304 Campbell Court Redevelopment $ 4,000,000 $ - $ 4,000,000 Capital Building Maintenance $ 1,664,712 $ 4,000,000 $ 5,664,712 Fire Facility Master Plan $ 4,116,296 $ 669,500 $ 4,785,796 Library Master Plan $ 857,174 $ 84,024 $ 941,198 Public Works Service Center $ 2,000,000 $ 2,154,096 $ 4,154,096 Transit Facility $ 1,830,750 $ 5,647,250 $ 7,478,000 TOTAL - Buildings $ 14,468,932 $ 12,554,870 $ 27,023,802 Fleet Capital Replacement Fleet Capital Replacement $ 600,000 $ 2,700,000 $ 3,300,000 TOTAL - Fleet Capital Replacement $ 600,000 $ 2,700,000 $ 3,300,000 Parks Parks and Recreation Master Plan $ 5,954,952 $ 13,036,718 $ 18,991,670 TOTAL - Parks $ 5,954,952 $ 13,036,718 $ 18,991,670 Schools School Improvements $ 5,000,000 $ 20,000,000 $ 25,000,000 TOTAL - Schools $ 5,000,000 $ 20,000,000 $ 25,000,000 Streets, Sidewalks and Bridges: Bridge Renovation /Replacement Program $ 4,901,401 $ 27,500,000 $ 32,401,401 Curb, Gutter and Sidewalk Program $ 7,986,558 $ 6,000,000 $ 13,986,558 Passenger Rail Infrastructure $ - $ 1,891,946 $ 1,891,946 Street Improvement Projects $ 960,304 $ - $ 960,304 Streetscape Project Improvements $ 628,626 $ 2,000,000 $ 2,628,626 TOTAL - Streets, Sidewalks and Bridges $ 14,476,889 $ 37,391,946 $ 51,868,835 Technology Improvements Technology Improvements $ 1,225,317 $ 3,000,000 $ 4,225,317 TOTAL - Technology Improvements $ 1,225,317 $ 3,000,000 $ 4,225,317 Total Projected Project Category/Description (continued) FY 2021 FY 2022 -25 1 Expenses Stormwater Fund Stormwater Capital Improvements TOTAL - Stormwater Fund Berglund Center Fund Berglund Center Improvements TOTAL - Berglund Center Fund GRAND TOTAL - All Funds $ 13,985,650 $ 14,795,342 $ 28,780,992 $ 13,985,650 $ 14,795,342 $ 28,780,992 $ 2,530,292 $ 6,000,000 $ 8,530,292 $ 2,530,292 $ 6,000,000 $ 8,530,292 $ 58,242,032 $ 109,478,876 $ 167,720,908 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41753- 061520. A RESOLUTION approving an amendment to the City of Roanoke's 2015 -2019 Consolidated Plan, through its 2019 -2020 Annual Plan, to reallocate certain unspent Community Development Block Grant (CDBG) funds and Emergency Solutions Grant (ESG) funds received by the City from the United States Department of Housing and Urban Development (HUD) for the 2019 -2020 Plan Year due to the COVID -19 disaster; authorizing the City Manager or the City Manager's designee to submit such amendment to HUD for final review and approval; and further authorizing the City Manager to execute all necessary documents required for such amendment. WHEREAS, in March 2020, Congress passed the Coronavirus Aid, Relief and Economic Securities (CARES) Act, which allocated additional funds to localities for CDBG and ESG programs to address the COVID -19 disaster, and localities were given the option of amending their 2019 -2020 Annual Plans to expedite their use of these funds; WHERESAS, the City desires to amend its 2019 -2020 Annual Plan to reallocate such additional CDBG -CV and ESG -CV funding from HUD pursuant to the CARES Act to be used to fund public services, economic development, and homeless assistance services in connection with the COVID -19 disaster; and WHEREAS, a thirty (30) day public comment period was properly advertised and a public hearing was held by City Council on June 1, 2020, prior to the end of the comment period, as required by law for City Council to consider such amendment to the Consolidated Plan. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The proposed amendment to the 2019 -2020 Annual Plan to reallocate CDBG and ESG funds received by the City from HUD for the 2019 -2020 Plan year to be used to fund public service, economic development, and homeless assistance service activity in connection with the COVID -19 disaster, as further set forth in the City Manager's City Council Agenda Report dated June 15, 2020, is approved. 2. The City Manager, or his designee, is hereby authorized to execute any necessary documents pertaining to such amendment and to submit the amendment to the City of Roanoke's 2019 -2020 Annual Plan to HUD for final review and approval. 3. The City Manager is authorized to execute such subgrant agreements and amendments with service providers as may be required pursuant to the amendment to the 2019- 2020 Annual Plan, and as may otherwise exceed the City Manager's authority under Section 2- 124 of the Code of the City of Roanoke, as amended, such subgrant agreements or amendments to be within the limits of funds provided for in such amendment to the 2019 -2020 Annual Plan and to be approved as to form and as to execution by the City Attorney, all as more particularly set forth in the City Council Agenda Report dated June 15, 2020, and the attachments to such report. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 15, 2020 Subject: Amendment to 2015 -2019 HUD Consolidated Plan Background: In March 2020, Congressed passed the Coronavirus Aid, Relief and Economic Securities (CARES) Act, which allocated additional funds for Community Development Block Grants (CDBG) and Emergency Solutions Grant (ESG) programs to address the preparation, response and recovery from effects of COVID -19 to HUD entitlement communities. Localities were given the option of amending their current 2019 Annual Plans to expedite the use of these funds. HUD Community Resources is proposing a substantial amendment to its 2015- 2019 Consolidated Plan, through the 2019 Annual Plan for CDBG -CV and ESG - CV funds received from the U.S. Department of Housing and Urban Development (HUD). In total, the City is allocated $1,056,225 in CDBG -CV funds and $525,424 in ESG -CV funds. On April 20, 2020, City Council took action to approve and appropriate $298,507 in ESG -CV funds for emergency sheltering and case management for the City's homeless population. The Consolidated Plan may be amended with the approval of the City Council. The City Council will amend the approved Plan whenever it makes one of the following decisions: 1) To make a substantial change in its allocation priorities or a substantial change in the method of distribution of funds; 2) To make a substantial change in a program or method of carrying out an activity; 3) To carry out an activity or new project, using funds from any program covered by the Consolidated Plan (including program income) not previously described in the Action Plan in excess of $100,000; or 4) Adding more than $200,000 to an existing project. Considerations: Prior to amending the Citizen Participation Plan on May 18 to allow for waivers of 30 day comment period, a public notice was advertised in the Roanoke Times and uploaded to the City's webpage on May 14, 2020 of a 30 -day comment period, including a public hearing on dune 1, 2020, regarding the proposed amendment. Public comments will be received via email through dune 12, 2020 and will be reported prior to the dune 15, 2020 Council session. Nocomments have been received. The amended plan will include funding of activities in the following categories, and as allocated as contained in the Attachment to this report: Public Services $ 606,225 Economic Development 450,000 Homeless Services 226,917 Recommended Action: After consideration of any public comments received, approve the amendment to the 2015-2019 Consolidated Plan and instruct City Manager or his designee to submit amended plan to HUD. �:- --V ---- Robert S. Cowell, Jr. City Manager Attachment Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development W. Brent Robertson, Assistant City Manager for Community Development, designated Chris Chittum, Director of Planning, Building & Development Amelia C. Merchant, Director of Finance Keith Holland, HCR Program Administrator Matthew Crookshank, Human Services Administrator 2 0 W c� G m Z O Q V J a a N t�l \N V W V V 6 V Z c c a i C G u d t a a n a a c i d V 4. I- 44 C co v a u O Lol O O w O O O O m w O O N O O O Ol Q1 ^ O ^ O O L -1 l0 i I- O Lr �4 Ol tr' .-i N O IICT O N N N O O 00 t!F N to to to W c-1 -1 L 4j)- to -Ln 0 0 00 O O O O Q1 O 0 0 0 0 0 0 1� u1 i/f• u1 O X O O O Ln e-i vii t/? ' N O �I1 00 Q1 V1 l0 N iA V1. Qj z 'a � \ 'o � Q . UL i moo, W ZZ u ° • _ a a °' cc o O i o z o m p Li a IA c 'n a o, ��• ° c _ o=, cc u ac o = ° 0 a W W OU I� 2 cc CC •L ° L 3 a a, ° a �, + •L ° {% M i t U co C N E v 3 U O L V N C 3 0 C L y U C y� O O •i -a a m d 'L D 0 0 H Oa U U Y 00C U Fm - u U U u u v y v m m m m m m m m m 0 0 0 0 0 0 0 0 0 U U U U U U U U U Qj U c N O N N O O O Ol Q1 lD O L i V O N N to to tr' .-i 4^ U = O ' tn O CL m W ZZ 'a a a H M O co O 01 O c O� Q1 00 O O 00 LI) .-1 W O t�/� tt.0!> iq* vii t/? vNf tN? Qj U U LL m O O U u 0 m 0 U W m U J O v v � C N � U F= a Y O c m O d d 0 a v � Y E O O C L a i = cc E U Ii Q v 6 6 V) V) W LU c v o u i v U = O ' O O CL m W ZZ 'a a a H U LL m O O U u 0 m 0 U W m U J O v v � C N � U F= a Y O c m O d d 0 a v � Y E O O C L a i = cc E U Ii Q v 6 6 V) V) W LU IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41754 - 061520. AN ORDINANCE authorizing the City Manager to execute Amendment No. 1 to the First Reinstated Agreement for the Exchange of Real Estate between the City of Roanoke, Virginia ( "City) and Rutherfoord Partners, LLC ( "Developer ") dated September 17, 2019 ( "Agreement ") to provide for (i) the sale and transfer of Campbell Court, as described below, from the City to Developer; and (ii) the acquisition of the Future Rail Station Parcels, as described below, by the City from Developer; and dispensing with the second reading of this ordinance by title. WHEREAS, the Council of the City of Roanoke adopted Ordinance No. 41568- 091619, adopted on September 16, 2019, in which Council approved the terms of the Agreement with the City and Developer; WHEREAS, the City and Developer executed the Agreement which was dated September 17, 2019; WHEREAS, the Agreement provides for the transfer of Campbell Court from the City to Developer in exchange for the transfer of the Future Rail Station Parcels from Developer to the City; WHEREAS, under the terms of the Agreement, the Approval Period expires on June 30, 2020, and the Closing date is no later than June 30, 2020; WHEREAS, all Parties have requested an extension of the Approval Period, as defined in the Agreement, to complete its Approvals, and extend the Closing Date, as defined in the Agreement to December 31, 2020, in form and substance acceptable to the City and Developer; and WHEREAS, the City and Developer desire to amend the Agreement to address these matters in accordance with the terms of this Amendment No. 1. 1 THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: City Council hereby approves the terms of Amendment No. 1 to the Agreement as set forth in the City Council Agenda Report dated June 15, 2020, which Amendment No. 1 amends the Agreement approved by City Council by Ordinance No. 41568- 091619, adopted on September 16, 2019, and provides for certain undertakings and obligations by the City and Developer. 2. The City Manager is hereby authorized on behalf of the City to execute Amendment No. 1 to the Agreement, to amend certain terms of the Agreement to extend the Approval Period to September 30, 2020, to allow for additional time for the Parties to obtain their respective Approvals, and extend the Closing Date, as defined in the Agreement, to not later than December 31, 2020, as set forth in the aforementioned City Council Agenda Report. Amendment No. 1 to the Agreement is to be substantially similar to the Amendment No. 1 attached to the Agenda Report. 3. The City Manager is further authorized on behalf of the City to negotiate and execute such further documents and take such further actions related to this matter and as may be necessary to implement, administer, and enforce the conditions and obligations that must be met by the City and Developer pursuant to the Agreement and Amendment No. 1. 4. The form of the documents referred to above and in the Agenda Report are to be approved by the City Attorney. 5. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: C.e:u.� -tom City Clerk. 2 ' CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 15, 2020 Subject: Amendment No. 1 to the First Reinstated Agreement for the Exchange of Real Estate dated September 17, 2019 (the "Agreement ") between the City of Roanoke (City) and Rutherfoord Partners, LLC (Developer) Background: The City and Developer entered into a First Reinstated Agreement for the Exchange of Real Estate dated September 17, 2019, whereby the City agrees to sell, and Developer agrees to purchase Campbell Court, which consists of 13 parcels of real property, together with improvements thereon, situated at 29 Campbell Avenue, S.W., and 30 Salem Avenue, SW, as shown on Official Tax Map Nos. 1011105, 1011106, 1011107, 1011108, 1011109, 1011110, 101 1 116, 101 1 1 1 7, 101 1 1 1 8, 101 1 1 19, 101 1 120, 101 1 122, and 101 1 129. In addition to the transaction stated above, Developer agrees to sell, and the City agrees to purchase, two parcels of property, currently used as office space for an insurance company, situated at 7 Jefferson Street, S.W. (Official Tax Map Nos. 1010507 and 1010508) ( "Future Rail Station Parcels "). Developer will exchange the Future Rail Station Parcels, together with other consideration set forth in the Agreement, at which Future Rail Station Parcels the City intends to construct and operate a facility for use by passengers of train services, in exchange for Campbell Court. Under the terms of the Agreement, the Approval Periods expire on June 30, 2020. In addition, the outside Closing Date in the Agreement is June 30, 2020. All Parties have requested an extension of the Approval Periods, as defined in the Agreement, to September 30, 2020, to complete their respective Approvals in form and substance acceptable to the City and Developer. The Parties also desire to extend the Closing Date to December 31, 2020. Recommended Action: Adopt the attached ordinance authorizing the City Manager to execute an Amendment No. 1 to the Agreement between the City of Roanoke and the Rutherfoord Partners LLC, substantially similar to the Amendment No. 1 attached to this Report, with an extended approval period to September 30, 2020, and extended Closing Date to December 31, 2020, and make such other amendments to the Agreement that are set forth in the proposed Amendment No. 1. All documents are subject to approval as to form by the City Attorney. 1 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Rob Ledger, Director of Economic Development Amelia C. Merchant, Director of Finance Laura M. Carini, Assistant City Attorney AMENDMENT NO. 1 TO FIRST REINSTATED AGREEMENT FOR THE EXCHANGE OF REAL ESTATE DATED SEPTEMBER 17, 2019 BETWEEN THE CITY OF ROANOKE, VIRGINIA AND RUTHERFOORD PARTNERS, LLC This Amendment No. 1 to the First Reinstated Agreement For The Exchange Of Real Estate September 17, 2019, between the City of Roanoke Virginia, a Virginia municipal corporation (the "City "), and Rutherfoord Partners, LLC, a Virginia limited liability company ( "Developer ") ( "Amendment No. I-) is dated May _, 2020. RECITALS A. The City and Developer entered into the Agreement For The Exchange Of Real Estate dated September 17, 2019 (the "Agreement ") under which Agreement, (i) the City agrees to sell, and Developer agrees to purchase Campbell Court, all as in accordance with the terms and conditions of the Agreement; and (ii) Developer agrees to sell, and the City agrees to purchase the Future Rail Station Parcels, all as in accordance with the terms and conditions of the Agreement. B. Due to additional time to obtain all Approvals as required by both Parties, the Parties desire to extend the City Approval Period and the Developer Approval Period. C. The Parties also desire to extend the Closing Date from June 30, 2020 to December 31, 2020. D. The Parties desire to amend the Agreement to provide for the extension of the Approval Periods and the Closing Date. Based on the foregoing, for good and valuable consideration and the representations set forth in the Recitals which are a material part of this Amendment No. 1 and are incorporated herein, the Parties agree as follows: Section 1.11 of the Agreement is amended by deleting it in its entirety and inserting the following in its place: City's Approval Period shall mean the period beginning after the expiration of City's Inspection Period and until September 30, 2020. 2. Section 1.19 of the Agreement is amended by deleting it in its entirety and inserting the following in its place: Developer Approval Period shall mean the period beginning after the expiration of Developer's Inspection Period and until September 30, 2020. 3. Section 12.1 of the Agreement is amended by deleting the date "June 30, 2020," and inserting in its place "December 31, 2020." 4. Except as amended herein, the Agreement remains in full force and effect in accordance with its terms. The Parties acknowledge and agree that the Agreement, as amended by this Amendment No. 1, constitutes the entire agreement between the Parties with respect to the purchase and sale of Campbell Court and the Future Rail Station Parcels. 5. Capitalized terms not defined in this Amendment No. 1 shall have the meaning ascribed to such terms as set forth in the Agreement. Dated as of the day and date first above written. SIGNATURES APPEAR ON FOLLOWING PAGES IN WITNESS WHEREOF, the Parties have executed this Agreement by their authorized representatives as of the date of this Agreement. WITNESS: Print name and title COMMONWEALTH OF VIRGINIA CITY OF ROANOKE CITY OF ROANOKE, VIRGINIA By: Robert S. Cowell, Jr. City Manager The foregoing Amendment No. I was acknowledged before me this day of 2020, by Robert S. Cowell, Jr., the duly authorized City Manager of the City of Roanoke, Virginia, a Virginia Municipal Corporation, on behalf of the City of Roanoke, Virginia. My Commission expires: Approved as to form: Notary Public Approved as to execution: SEAL WITNESS: Print name and title STATE OF CITY /COUNTY of RUTHERFOORD PARTNERS, LLC Lucas Thornton, Manager The foregoing Agreement was acknowledged before me this day of , 2020, by Lucas Thornton, the duly authorized manager of Rutherfoord Partners LLC, a Virginia limited liability company, on behalf of Rutherfoord Partners, LLC. My Commission expires: Notary Public 4 SEAL 0 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41755 - 061520. AN ORDINANCE authorizing the City Manager to execute Amendment No. 1 to the First Reinstated Agreement for the Exchange of Real Estate between the City of Roanoke, Virginia and Greater Roanoke Transit Company dated September 17, 2019 ( "Agreement ") to provide for (i) the sale and transfer of the GRTC Relocation Parcels, as described below, to Greater Roanoke Transit Company ( "GRTC ") from the City of Roanoke, Virginia ( "City "), and (ii) the acquisition of Campbell Court, as described below, by the City from GRTC; and dispensing with the second reading of this ordinance by title. WHEREAS, the Council of the City of Roanoke adopted Ordinance No. 41565- 091619, adopted on September 16, 2019, in which Council approved the terms of the Agreement with the City and GRTC; WHEREAS, the City and GRTC executed the Agreement which was dated September 17, 2019; WHEREAS, the Agreement provides for the transfer of the GRTC Relocation Parcels from the City to GRTC in exchange for the transfer of Campbell Court, consisting of 13 parcels within the City, together with improvements thereon, situated at 29 Campbell Avenue, S.W., Roanoke, Virginia and 30 Salem Avenue, S.W., Roanoke, Virginia, and bearing Official Tax Map Nos. 1011105,1011106,1011107, 1011108, 1011 log, 1011110, 1011116,10111171011118,1011119, 1011120, 1011122, and 1011129 (collectively, "Campbell Court"), from GRTC to the City; WHEREAS, under the terms of the Agreement, the Approval Period expires on June 30, 2020; 1 WHEREAS, all Parties have requested an extension of the Approval Period, as defined in the Agreement, to complete their respective Approvals in form and substance acceptable to the City and GRTC; and WHEREAS, the City and GRTC desire to amend the Agreement to address these matters in accordance with the terms of this Amendment No. 1. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. City Council hereby approves the terms of Amendment No. 1 to the Agreement as set forth in the City Council Agenda Report dated June 15, 2020, which Amendment No. 1 amends the Agreement approved by City Council by Ordinance No. 41565- 091619, adopted on September 16, 2019, and provides for certain undertakings and obligations by the City and GRTC. 2. The City Manager is hereby authorized on behalf of the City to execute Amendment No. 1 to the Contract, to amend certain terms of the Agreement to extend the Approval Period to September 30, 2020, to allow for additional time for the Parties to obtain their respective Approvals, as set forth in the aforementioned City Council Agenda Report. Amendment No. 1 to the Agreement is to be substantially similar to the Amendment No. 1 attached to the Agenda Report. 3. The City Manager is further authorized on behalf of the City to negotiate and execute such further documents and take such further actions related to this matter and as may be necessary to implement, administer, and enforce the conditions and obligations that must be met by the City and GRTC pursuant to the Agreement and Amendment No. 1. 4. The form of the documents referred to above and in the Agenda Report are to be approved by the City Attorney. 4 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: OZ(.1.A'�' J. City Clerk. 3 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 15, 2020 Subject: Amendment No. 1 to First Reinstated Agreement for the Exchange of Real Estate dated September 17, 2019 (Agreement) between the City of Roanoke, Virginia (City) and Greater Roanoke Transit Company (GRTC) Background: The City and GRTC entered into the First Reinstated Agreement for the Exchange of Real Estate dated September 17, 2019 ( "Agreement "), whereby the City agrees to sell and exchange, and GRTC agrees to purchase and acquire four parcels of real estate upon which GRTC will relocate: (i) 0 Salem Avenue, S.W., Roanoke, Virginia, Official Tax Map #1010113; and 325 Salem Avenue, S.W., Roanoke, Virginia, Official Tax Map #1010115; and (ii) 0 Salem Avenue, S.W., Roanoke, Virginia, Official Tax Map #1010121 ; and 0 Salem Avenue, S.W., Roanoke, Virginia, Official Tax Map #1010122 (collectively, the "GRTC Relocation Parcels "). The Agreement provides for the transfer of the GRTC Relocation Parcels from the City to GRTC in exchange for the transfer of Campbell Court, the transit facility owned by GRTC, consisting of 13 parcels within the City, and which parcels are more particularly described in the Agreement contingent upon either (i) construction of a temporary central transit facility by GRTC on the GRTC Relocation Parcels if the City and Rutherfoord Partners, LLC (Developer) proceed with an agreement involving the redevelopment of Campbell Court by Developer and the acquisition and development of a passenger rail facility by the City ( "City and Developer Exchange Agreement "); or (ii) construction of a permanent central transit facility if the City and Developer Exchange Agreement terminates during the approval periods set forth in that agreement. Under the terms of the Agreement, the Approval Periods expire on dune 30, 2020. All Parties have requested an extension of the Approval Periods, as defined in the Agreement, to September 30, 2020, to complete their respective Approvals in form and substance acceptable to the City and GRTC. Recommended Action: Adopt the attached ordinance authorizing the City Manager to execute an Amendment No. 1 to the Agreement between the City of Roanoke and the Greater Roanoke Transit Company, substantially similar to the Amendment No. 1 attached to this Report, with an extended Approval Period to September 30, 2020, and make such other amendments to the Agreement that are set forth in the proposed Amendment No. 1. All documents are subject to approval as to form by the City Attorney. ---------------------------------------------- Robert S. Cowell, jr. City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Rob Ledger, Director of Economic Development Amelia C. Merchant, Director of Finance Laura M. Carini, Assistant City Attorney AMENDMENT NO. 1 TO FIRST REINSTATED AGREEMENT FOR THE EXCHANGE OF REAL ESTATE DATED SEPTEMBER 17, 2019 BETWEEN THE CITY OF ROANOKE, VIRGINIA AND GREATER ROANOKE TRANSIT COMPANY This Amendment No. 1 to the First Reinstated Agreement For The Exchange Of Real Estate dated September 17, 2019, between the City of Roanoke Virginia, a Virginia municipal corporation (the "City "), and Greater Roanoke Transit Company, a Virginia corporation ( "GRTC ") ( "Amendment No. I") is dated May , 2020. RECITALS A. The City and GRTC entered into the First Reinstated Agreement For The Exchange Of Real Estate dated September 17, 2019 (the "Agreement ") under which Agreement, (i) GRTC agrees to sell, and the City agrees to purchase Campbell Court, all as in accordance with the terms and conditions of the Agreement; and (ii) the City agrees to sell, and GRTC agrees to purchase the GRTC Relocation Parcels, all as in accordance with the terms and conditions of the Agreement. B. Due to additional time to obtain all Approvals as required by both Parties, the Parties desire to extend the City Approval Period and the GRTC Approval Period. C. The Parties desire to amend the Agreement to provide for the extension of the Approval Periods. Based on the foregoing, for good and valuable consideration and the representations set forth in the Recitals which are a material part of this Amendment No. 1 and are incorporated herein, the Parties agree as follows: 1. Section 1.11 of the Agreement is amended by deleting it in its entirety and inserting the following in its place: City's Approval Period shall mean the period beginning after the expiration of the City's Inspection Period and until September 30, 2020. 2. Section 1.29 of the Agreement is amended by deleting it in its entirety and inserting the following in its place: GRTC's Approval Period shall mean the period beginning after the expiration of GRTC's Inspection Period and until September 30, 2020. 3. Except as amended herein, the Agreement remains in full force and effect in accordance with its terms. The Parties acknowledge and agree that the Agreement, as amended 12464090 -1, 110046 - 00000 -011 by this Amendment No. 1, constitutes the entire agreement between the Parties with respect to the purchase and sale of Campbell Court and the GRTC Relocation Parcels. 4. Capitalized terms not defined in this Amendment No. 1 shall have the meaning ascribed to such terms as set forth in the Agreement. Dated as of the day and date first above written. SIGNATURES APPEAR ON FOLLOWING PAGES {2464090 -1, 110046 - 00000 -011 2 IN WITNESS WHEREOF, the Parties have executed this Agreement by their authorized representatives as of the date of this Agreement. WITNESS: Print name and title COMMONWEALTH OF VIRGINIA CITY OF ROANOKE CITY OF ROANOKE, VIRGINIA LI-A Robert S. Cowell, Jr. City Manager The foregoing Amendment No. I was acknowledged before me this day of , 2020, by Robert S. Cowell, Jr., the duly authorized City Manager of the City of Roanoke, Virginia, a Virginia Municipal Corporation, on behalf of the City of Roanoke, Virginia. My Commission expires: Approved as to form: {2464090 -1, 110046 - 00000 -011 Notary Public Approved as to execution: SEAL WITNESS: Print name and title WITNESS: Print name and title STATE OF CITY /COUNTY of GREATER ROANOKE TRANSIT COMPANY LIM Anita James Price, President Kevin Price, General Manager The foregoing Amendment No. 1 was acknowledged before me this day of , 2020, by Anita James Price, the duly authorized President of Greater Roanoke Transit Company, a Virginia corporation, on behalf of Greater Roanoke Transit Company. My Commission expires: Notary Public STATE OF CITY /COUNTY of SEAL The foregoing Amendment No. 1 was acknowledged before me this day of , 2020, by Kevin Price, the duly authorized General Manager of Greater Roanoke Transit Company, a Virginia corporation, on behalf of Greater Roanoke Transit Company. My Commission expires: Notary Public Approved as to form: {2464090 -1, 110046- 00000 -011 4 Approved as to execution: SEAL IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41756- 061520. A RESOLUTION authorizing the City Manager's issuance and execution of an Amendment to the City's Contract with Ecotone, Inc. ( "Ecotone ") for a Bridge Access Path for the Stream Restoration of the Lick Run Tributary of the Roanoke River that runs through Washington Park; and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendment to the above mentioned Contract, as well as the Contract itself. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized, for and on behalf of the City, to issue and execute an Amendment to the City's Contract with Ecotone for a Bridge Access Path for the Stream Restoration of the Lick Run Tributary of the Roanoke River that runs through Washington Park, all as more fully set forth in the City Council Agenda Report dated June 15, 2020. 2. The form of such Amendment shall be approved by the City Attorney. 3. Such Amendment will provide authorization for additions to the work, with an increase in the amount of the Contract of $4,860.20, all as set forth in the above Agenda Report. 4. The City Manager is further authorized to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendment to the above mentioned Contract, as well as the Contract. All such documents shall be approved as to form by the City Attorney. ATTEST: orttb-a'l .1.4 WI-1-e7 City Clerk. R- Ecotone, Inc. Contract - Washington Park Stream Restoration Project — Amendment (6.15.20) CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 15, 2020 Subject: Amendment to Contract (Change Order #3) for the Washington Park Stream Restoration Project Background: The City of Roanoke entered into a Design Build Contract, dated March 16, 2018, with Ecotone, Inc., to complete a Stream Restoration of the Lick Run Tributary of the Roanoke River that runs through Washington Park. The original Contract was issued in the amount of $299,970.08. Change Order #1 was issued for an extension of time and Change Order #2 for $74,776.01 was issued for additional work which included a Bridge Access Path in the amount of $4,989.32. It was later determined that the Bridge Access Path should be extended and completed with an alternate material. The quote for this new Path was $9,849.52. Because $4,989.32 was included in Change Order #2 the net amount of Change Order #3 is $4,860.20. Considerations: Council approval is required for the contact amendment for the Change Order. Recommended Action: Authorize the City Manager to execute Change Order #3 as referenced above, which will be approved as to form by the City Attorney, to the City's Contract with Ecotone, Inc. in the amount of $4,860.20 for additional costs. Authorize the City Manager to take such actions and to execute such documents, as may be necessary to provide for the implementation, administration, and enforcement of all such amendments to the above mentioned Contract with Ecotone, Inc., as well as the Contract itself. - - - - - - - -------- - - - - -- Robert S. Co-well, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager Amelia C. Merchant, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Dwayne R. D'Ardenne, CSM, PWM, Stormwater Utility Manager Leigh Anne Weitzenfeld, Water Quality Administrator CHANGE ORDER NUMBER 3 DATE: May 11, 2020 CONTRACTOR: Ecotone, Inc. CONTRACT DATE: March 16, 2018 CONTRACT NUMBER: AWGK4Q DESCRIPTION OF CHANGE ORDER: PROJECT: Washington Park Stream Restoration Per e-mail from Mark Magness (Ecotone, Inc.) to Curry McWilliams (City of Roanoke) dated April 17, 2020 (3 pages total), Change Order Request No. 3 from Ecotone (2 pages total), and Bid for Change Order No. 2 (1 page total), which are attached hereto and made a part hereof; this Change Order No. 3 provides for additional work on the Bridge Access Path requested and approved by the City. Acceptance of payment pursuant to this change order satisfies all claims by Contractor with respect to work represented by this change order. CITY OF ROANOKE, VIRGINIA: City Manager / Date Appropriation and Availability of Funds Required For this Contract Change Order Certified Director of Finance / Date Account No. 03- 530 - 3059 -9065 APPROVED AND AGREED TO BY: ECOTONE, INC. President/Vice President / Date Typed or Printed Name and Title City Attorney (Approved as to Form) -/Date City Attorney (Approved as to Execution) / Date $9,849.52 Work included under this Change Order was part of the scope of services in Change Order No. 2 in the amount of $4,989.32 and is identified in the attachment as noted above. ($4,989.32) TOTAL NET INCREASE FOR CHANGE ORDER NO. 3 $4,860.20 Original Contract Amount Contract Amount Adjusted for Previous Change Order $299,970.08 Net Amount of this Change Order $74,776.01 Contract amount after this change order $4,860.20 $379,606.29 Consecutive calendar day time extension required Zero (0) days Acceptance of payment pursuant to this change order satisfies all claims by Contractor with respect to work represented by this change order. CITY OF ROANOKE, VIRGINIA: City Manager / Date Appropriation and Availability of Funds Required For this Contract Change Order Certified Director of Finance / Date Account No. 03- 530 - 3059 -9065 APPROVED AND AGREED TO BY: ECOTONE, INC. President/Vice President / Date Typed or Printed Name and Title City Attorney (Approved as to Form) -/Date City Attorney (Approved as to Execution) / Date ecotone w{�1a�x�ta rti Tom, Lty of Roanoke 1G108arres Stree, Huanoce. VA 14017 Attr Mon +c4 Co'e D.r• 17/4/7019 rnwK.a iGOA t(rNa i)7099b37 r.'. ... nm�,t• 17 10(y') m, N.•t W RE Wa%Nmr4,n Park Stream Restoration Contract AVXK40, RFP#17 11 12 • Chrge Order it. 2 9.14d M o:,x tsanw„ r,v.y,w. r• «r.,,3.!j" C.,n.nt ta;sl 3. L,tyo'9�ano►e per,;i•e' S7 t9400 AAJ rg Da:, ieo',dvucat Tett ng 5s 682 SO IDO'% 51 :9f W $T. 19f J6 Woo 52.194 W 4lxnmert Ottpn S4.277 IS ]OU4 SS 581 SC 54.76: 99 SLf7067 $5.641 SO ;h�npr !rAnt AG.,vnmt�ouai4t.or $If, 13713 S7 ;3Y, 59 $000 $1 ,13858 57,11958 3r dg, tnttaA4bnn $17 109 vT 07: $0 Or 5000 5000 50 00 Mi. cenvte of Stl ram r:,- uSt "O'XN $0 A) 5000 50 a7 cream ib 107 19 tTX SO 'X; 5u ,u $000 SO OnOje AC[esy D4:A xuotL:ai 5f 7A•1 !' 0x Sn tw $000 00 57477601 13X 510015 nR 56.44448 $1. S5910 5000 $10,01508 sumul.: fad D„• 51,191 14 A o., -.a 4f 9.,° ;, 30d,ys a.e „ t e,., t.; a i S" R.. —,,U I r -u °.:r s ^e'gn µ ecotone ecoioai;�i r >tnrat cn 129 Industry lane Forest Hill, Maryland 21050 Phone: 410.420.2600 fax: 410.420.6983 Item B- Ted, n-1-1-- —I. Change Order Request 1 Standard Concrete .3000 psi SF ° " "'r 848.00 $11.50 $374,746.09 intat Price $9,752.00 2 Standard Exterior Concrete 4000 psi SF 848.00 $11.62 59,849 52 3 Stamped and Colored Exterior Concrete SF 848.00 $23.00 $19,504.00 4 Standard Concrete - 3000 Psi SF 1912.00 $10.35 $19,789.20 5 Standard Exterior Concrete 4000 psi SF 1912.00 510.47 $20,009.08 6 Stamped and Colored Exterior Concrete 5F 1912.00 $21.85 $41,777.20 7 Standard Concrete - 3000 Psi SF 2416.00 $978 $23,616.40 8 Standard Exterior Concrete 4000 psi SF 2416.00 $9.89 $23,894.24 9 Stamped and Colored Exterior Concrete SF 2416.00 $21.85 $52,789.60 Original Contract Amount: $299,97008 Net Change by Previous Change Orders: $74,776.01 Contract Amount Prior to this Change Order: $374,746.09 Contract Amount will be Changed by this Change Order: $0,00 New Contract Amount including this Change Order: $374,746.09 Contract time will be UNCHANGED by this change order 0 DAYS Consu cant /Project Manager's Signature Consultant /Project Manager's Name (please print): Change Order Approved by: Approvers Name (please print): Date: Date. page 2 011`2 EDWARDS certified public accountants Your Success is Our Focus. ! Ammm L !! malk ROANOKE General Audit Plan %BR0W\..EDwARDs certiJred public atto,. Audit Plan Services to be performed by Brown Edwards: - We will perform a full scope audit of Roanoke City and the Roanoke City Pension Plan in accordance with auditing standards generally accepted in the United States of America, Governmental Auditing Standards issued by the Comptroller General of the United States; Specifications of Audits of Counties, Cities, and Towns issued by the Auditor of Public Accounts of the Commonwealth of Virginia; and the Uniform Guidance (the Single Audit Act) issued by the United States Office of Management and Budget. % BROWS EDWARDS 3 Audit Objective The objective of our audit will be the expression of an opinion on the fairness with which the financial statements present the financial position and results of operations in conformity with: Accounting principles generally cAk-t-Cp LCd III Lilt, States of America - CAFR o Focus will be on entity wide presentation and major funds % BROW;" - EDWARDS crrtiftrd bubi:, 4 Audit Approach Three phases: Planning ;3 Ini-prim Fie], d- Work 0 BROw,\ EDWARDS Audit Approach - Continued Planning W it the commencement of the enga8UIIIUIi L alit involves accumulation and evaluation of d -elatiVe to the economy and Industry of the client. ° We will meet with management to discuss the audit., unusual accounting problems, audit efficiency suggestions, and any new audit considerations or required disclosures. OBROW EDWARDS cem flea yubl r. M Audit Approach - Continued Planning - Continued • Provide management with information requests • Meet with management to address unusual or new accounting/ auditing issues up front. • Identify significant audit areas. • Make a preliminary evaluation of internal controls, a preliminary assessment of risk, identify key audit areas, and determine levels of materiality. • Timing - May - June ~ BROWN EDWARDS Audit Approach - Continued Interim Field Work Will be performed on various dates reviousl p y coordinated with mana¢e ent. Will include- • Single audit compliance testing of major programs • Updating internal control documentation and appropriate testing of those controls. • Fraud inquiries. • Testing of journal entries and other walkthroughs. • Reading minutes. • Auditor of Public Accounts testing - Social Services, Sheriff, etc. • Timing - Various onsite visits during June - August, as permitted BRot EDWARDs serf hed public octw, 8 Audit Approach - Continued Final Field Work The final phase of the aac iv- is perfoi -ined a to fiscal year has ended. The scheduling of this work is in process and will finalized subsequent to the Audit Committee meeting. ~ PRO`s ` EDWARDS 9 Audit Approach - Continued Final Field Work - Continued • Review and finalize financial statements and disclosures. • Analyze and audit significant year -end accounts • Update interim analytical review • Prepare final management letter accounts • Issue independent auditor's reports O BROW: EDWARDS certMed Pubi to Significant Audit Areas This year we anticipate the significant audit areas to be as follows: • CARES funding and relatect comptlanCe Le5LII • Post employment benefits - (OPEB and Pension) Examine and evaluate actuary reports and related disclosures • joint ventures - make sure we gain an understanding of all relationships and inquire about any new ones. (Big Lick Hospitality) o Debt refunding U BROVv EDWARDS 11 Significant Audit Areas - Continued • None this year, they were deferred w EDWARDS 12 Single Audit Testing Due to the internal control weakness in 2018, the Cit y qualify does not ualif as "low risk" auditee. We must plan lan to test 40% of your total federal awards. Based on prior year expenditure trends, we have performed a preliminary major program determination. tKU- EDWARDS 13 Single Audit Testing - Continued Major programs selected for testing: g Assuming relativ Uly Ld -jUJC arl ^1eut1ts or expenditures ($23 million in total). Will tQgt• • Adoption Assistance (93.659) • Foster Care (93.658) • Highway Construction (20.205) • CARES - possibly a EDWARDS 14 Schedule Timing Phase of Engagement Location May Risk Assessment, Planning Offsite June Onsite / Offsite July Interim Testing - Including APA Onsite/Offsite Compliance, Single Audit Compliance, Sheriff Testing, Internal Control Evaluation, August Onsite/Offsite Final Field Work - Substantiation of September Balances Mix of onsite and offsite Review of draft CAFRS and communication October of draft governance communications. Issuance of CAFRs and final communications with governance. Formal November presentation of audit results with Audit Committee(s) and Council. Offsite Onsite EDWARDS 15 "Unknowns" for 2020 Changes to the Uniform Guidance Single Audit t Compliance Supplement still to be issued. Still waiting for final guidance on complianuc t equirementq rplafpr to CARES Act and other COVIT) raja *nd funding. Potential changes to Auditor of Public Accounts Compliance Supplement still to be issued. OBROW EDWARDS 16 Questions? We are looking forward to the opportunity to serve the City and Pension Plan. If you have any questions about our approach, our large governmental practice, or would like to contact your engagement partners at any time, we encourage two way communication. Contact information: @becpas.com r^^. %BROW EDwARDs 17 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA tN The 15th day of June, 2020. No. 41757 - 061520. AN ORDINANCE to appropriate funding from the Commonwealth and private grant for various educational programs, amending and reordaining certain sections of the 2019 -2020 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019 -2020 School Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Teacher Stipends Social Security VRS State Life Insurance Teacher Stipends Social Security VRS State Life Insurance Revenues State Grant Receipts 302 - 110 - 0000 - 0390 302 - 110 - 0000 - 0390 302 - 110 - 0000 - 0390 302 - 110 - 0000 - 0390 302 - 110 - 0000 - 1000 302 - 110 - 0000 - 1000 302 - 110 - 0000 - 1000 302 - 110 - 0000 - 1000 322Q- 61100 - 41129 -3- 10 322Q- 61100 -42201 -3 -10 322Q - 61100 - 42202 - 3 - 10 322Q- 61100 - 42205 -3- 10 322Q- 61100 - 41129 -3 -01 322Q- 61100 -42201 -3 -01 322Q- 61100 - 42202 -3 -01 322Q- 61100 - 42205 -3 -01 302 - 000 - 0000 - 0000 - 322P - 00000 - 32415 - 0 - 00 13,934 1,066 2,493 81 10,869 831 1,945 60 $ 31,279 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ��, . _ � �• City Clerk. June 15, 2020 The Honorable Sherman P. Lea, Sr., Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Mayor Lea and Members of Council: As a result of official School Board action on Tuesday, June 9, 2020, the Board respectfully requests that City Council approve the following appropriation request: New Appropriation Project Graduation 2020 -21 Award $31,279.00 On behalf of the School Board, thank you for your consideration. Sincerely, 61v��A Cindy H. Poulton Clerk pc: Dan Callaghan Bob Cowell Amelia Merchant Mark K. Cathey Rita D. Bishop Kathleen Jackson Mary Talley (w /details) ROANOKE CITY PUBLIC SCHOOLS Strong Students. Strong Schools. Strong City. School Board Mark K. Cathey Chairman Lutheria H. Smith Vice Chairman William B. Hopkins, Jr. Elizabeth C. S. Jamison Laura D. Rottenborn Joyce W. Watkins Dick Willis Dr. Rita D. Bishop Superintendent Cindy H. Poulton Clerk of the Board www.rcps.info p: 540.853.2381 f: 540.853.2951 P.O. Box 13145 Roanoke VA 24031 d` CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 15, 2020 Subject: School Board Appropriation Request Background: As the result of official Roanoke City School Board action at its June 9th, 2020 meeting, the Board respectfully requested that City Council appropriate funding as outlined in this report. The Project Graduation grant award of $31,279 provides funds for remedial high school instruction for seniors needing verified credits to graduate and for sophomores and juniors who passed a class but failed the associated SOL exam. This grant will be reimbursed by State funds. This is a continuing program. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS Dan Lyons, Assistant Superintendent for Operations, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS Amelia C. Merchant, Director of Finance �0, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of June, 2020. No. 41758 - 061520. A RESOLUTION recognizing and commending the services rendered to this City by Robert Brian Townsend as its Assistant City Manager for Community Development, and expressing the gratitude and appreciation of the City and its people for his service. WHEREAS, Mr. Townsend will retire from his position with the City as Assistant City Manager for Community Development effective June 30 2020, following 13 years of service in this capacity; WHEREAS, prior to serving as Assistant City Manager for Community Development, Mr. Townsend served as Director of the City's Planning, Building, and Development Department from 2002 to 2007, as well as Director of the Economic Development Department from 2005 to 2007; WHEREAS, before coming to the City, Mr. Townsend served for 13 years with the City of Norfolk, Virginia, rising to the position of Manager of the Development Services Bureau in the Department of Planning; WHEREAS, during a portion of 2017, when the City was without a permanent City Manager, Mr. Townsend served as Acting City Manager, carrying out the duties of the City Manager, along with his continued leadership of the departments managed under Community Development; WHEREAS, during his tenure, Mr. Townsend provided leadership for a number of important capital projects including the Roanoke City Market Building renovation; the Market Square renovation; the renovation of the Main Library, and the Raleigh Court, Williamson Road, Melrose, and Gainsboro Library Branches, as well as E- branches in Valley View Mall and in the South Roanoke neighborhood; the Elmwood Park Improvement Project; and the Carilion Clinic Children's Hospital Playground at Elmwood Park; WHEREAS, under Mr. Townsend's leadership, the Planning, Building, and Development Department updated the Downtown Roanoke Plan and in FY2019, facilitated PlanRoanoke, a process to update the City's Comprehensive Plan for the next 20 years; WHEREAS, with Mr. Townsend's supervision, the Parks and Recreation Department became nationally accredited in 2008, and earned re- accreditation in 2018; underwent a major relocation, moving their offices from Reserve Avenue to the North wing of the Municipal Building; launched the Go Outside Festival in 2011, a free weekend festival for outdoor enthusiasts that has grown to more than 30,000 participants each year; saw the successful growth and expansion of the City's greenway system to six greenways; and opened the City's first Dog Park in Highland Park in 2009, followed by a second Dog Park in Thrasher Park in 2015; WHEREAS, Mr. Townsend worked with the City's Arts and Culture staff to develop the "Art for Everyone: Roanoke Public Art Plan," and supported displays of art in public spaces throughout the City, including Art in Roanoke temporary sculpture exhibits on the Elmwood Park Artwalk, as well as sculptures at City Library Branches, and murals in City neighborhoods; WHEREAS, working with City leadership, Mr. Townsend facilitated the transition in management of the Roanoke City Market Building to the Market Building Foundation; WHEREAS, Mr. Townsend coordinated the management of the City's parking system through a private company; WHEREAS, under Mr. Townsend's leadership of the Community Development departments, the City garnered awards and recognitions including the 2012 and 2017 All - America City Awards, and the All- America City Hall of Fame Award in 2019; the 2014 U.S. Conference of Mayors Outstanding Achievement Award for the Parks and Arts Program; and the 2015 Virginia Statewide Neighborhood Conference "Project of the Year" award for the West End Target Area project; WHEREAS, under Mr. Townsend's leadership, numerous economic development projects throughout the City were completed including the Market Garage Hotel, the redevelopment of the former Ukrops project on Franklin Road, the RAMP incubator, and the expansion of the greenway infrastructure; WHEREAS, Mr. Townsend has represented the City on a number of boards and committees including the Hotel Roanoke Conference Center Commission; the Western Virginia Regional Industrial Facility Authority Board of Directors; Virginia's First Regional Industrial Facility Authority, and New River Valley Commerce Park Participation Committee and WHEREAS, Mr. Townsend has served the City of Roanoke with the highest professionalism and competence throughout his tenure, exhibiting intelligence, skill, and a strong work ethic in service to the City, its people, and businesses THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. This Council adopts this Resolution as its means of recognizing and commending the meritorious services rendered to the City of Roanoke and its people by Robert Brian Townsend, Assistant City Manager for Community Development, expressing the gratitude and appreciation of the City and its residents for his service. 2. The City Clerk is directed to forward an attested copy of this resolution to Robert Brian Townsend. ATTEST: ,e,04� j City Clerk. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerksroanoke%a.gos CECELIA F. NICCOY, C11C Cith Clerk June 16, 2020 Robert S. Cowell, Jr. City Manager Roanoke, Virginia Dear Mr. Cowell: CECELIA T. WEBB, CHIC Assistant Depute GO Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 15, 2020, you were appointed to fill the unexpired term of R. Brian Townsend as a City Employee representative of the Hotel Roanoke Conference Center Commission for a term of office ending April 12, 2021. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a representative of the Hotel Roanoke Conference Center Commission. Sincerely, �n Cecelia F. McCoy, CMC City Clerk Attachment PC: Brian Mann, The Hotel Roanoke and Conference Center COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifteenth day of June 2020, ROBERT S. COWELL, JR., was appointed to fill the unexpired term of R. Brian Townsend as a City Employee representative of the Hotel Roanoke Conference Center Commission for a term of office ending April 12, 2021. 2020. Given under my hand and the Seal of the City of Roanoke this sixteenth day of June 0_zt_k�u'L 6_0 _16V (A. City Clerk CECELIA F. NICCON', CHIC Cih Clerk Robert Ledger Economic Development Roanoke, Virginia Dear Mr. Ledger: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(ri roanoke%a.go% June 16, 2020 CECELIA T. NN EBB, ChIC Assistant Depuh City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 15, 2020, you were appointed to fill the unexpired term of R. Brian Townsend as a City representative of the Virginia's First Regional Industrial Facilities Authority for a term of office ending June 30, 2022. Enclosed jou will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke. located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a representative of the Virginia's First Regional Industrial Facility Authority. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Christy Straight, Project Manager, Virginia's First Regional Industrial Facility Authority, 6580 Valley Center Drive, Suite 124, Radford, Virginia 24141 COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifteenth day of June 2020, Robert Ledger was appointed to fill the unexpired term of R. Brian Townsend as a City representative of the Virginia's First Regional Industrial Facilities Authority for a term of office ending June 30, 2022. Given under my hand and the Seal of the City of Roanoke this sixteenth day of June 2020. City Clerk AMELIA C. MERCHANT Director of Finance DEPARTMENT OF FINANCE 215 Church Avenue, SW, Suite 461 Roanoke, Virginia 24011 -1220 Telephone: (540) 853 -2821 Fax: (540) 853 -2940 June 15, 2020 TO: Honorable Mayor and Members of Council FROM: Amelia C. Merchant, Director of Finance SUBJECT: Certification of Funding I, Amelia C. Merchant, Director of Finance of the City of Roanoke, in accordance with paragraph (a) of Section 25.1 of the Charter of the City of Roanoke, as amended, and Sections 2 -235 (e) and (f), Code of the City of Roanoke (1979), as amended, do hereby certify that funds required for the 2020 - 2021 General Fund, Stormwater Utility Fund, Civic Facilities Fund, Parking Fund, Risk Management Fund, School Fund, School Food Fund, Grant Fund and State Asset Sharing Program budgets will be available for appropriation. Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41759 - 061520. AN ORDINANCE adopting and reaffirming the real property tax rate as set forth in Article II of Chapter 32 of the Code of the City of Roanoke and dispensing with the second reading by title of this ordinance. WHEREAS, pursuant to Section 58.1 -3321, Code of Virginia (1950), as amended, City Council held a public hearing on May 28, 2020, regarding the proposed real estate tax rate for FY 2020 -2021 in the amount of $1.22 for every $100 of fair market value of such property, because such tax rate would result in an increase of one percent or more from the previous fiscal year's real property tax levies. THEREFORE BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Pursuant to Section 58.1 -3321, Code of Virginia (1950), as amended, City Council deems it necessary to adopt and reaffirm the proposed real estate property tax rate of $1.22 for every $100 of fair market value of such property, and City Council hereby adopts and reaffirms the real estate tax rate of $1.22 for every $100 of fair market value of such property, as more particularly set forth in Section 32 -16, Code of the City of Roanoke (1979), as amended, together with all other real estate tax rates as set forth in Article II of Chapter 32, Code of the City of Roanoke (1979), as amended. As provided for in Article II of Chapter 32, Code of the City of Roanoke (1979), as amended, the real estate tax rates shall be effective for the tax year commencing July 1, 2020, and for each tax year thereafter. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: C4,t�t�j- W60-- City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 15, 2020 Subject: Reaffirmation of Real Estate Tax Rate Background: During the development of the FY 2021 budget, City staff advised Council that real estate assessments will result in the generation of revenue at a higher level than FY 2020. Pursuant to Section 58.1 -3321 of State Code, the City was required to provide notice to the public and hold a public hearing in order to adopt and reaffirm the current tax rate of $1.22 per $100 of fair market value of such real property. Pursuant to State Code, Council must deem it necessary to adopt and reaffirm such tax rate. As such, it is necessary to adopt and reaffirm the proposed real estate tax rate of $1.22 for every $100 of fair market value. Considerations: On May 28, 2020, City Council held a public hearing regarding the proposed real estate property tax rate of $1 .22 per $100 of real property value. Council will consider adopting an ordinance to reaffirm the proposed real estate property tax rate of $1.22 for every $100 of fair market value as set forth in Article II of Chapter 32 of the Code of the City of Roanoke. The real estate tax rate will be effective July 1, 2020, and for subsequent fiscal years, as provided in Article II, Chapter 32, Code of the City of Roanoke (1979), as amended. Recommended Action: Adopt the attached ordinance effective July 1, 2020, wherein Council deems it necessary to adopt and reaffirm the real estate tax rate of $1.22 for every $100 of fair market value of such property, as set forth in Article II of Chapter 32 of the Code of the City of Roanoke, and adopt and reaffirm the real estate tax rate of $1.22 for every $100 of fair market value of such property, as set forth in Article II of Chapter 32 of the Code of the City of Roanoke. - - - - -- ---- - - - - -- ------ - - - - -- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman Holland, Commissioner of the Revenue Evelyn Powers, City Treasurer Sherman M. Stovall, Assistant City Manager for Operations R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Susan Lower, Real Estate Valuation Manager IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41760 - 061520. AN ORDINANCE adopting the annual General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, and School Food Services Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2020, and ending June 30, 2021; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, School Food Services and Grant Funds, and State Asset Sharing Program in the fiscal year beginning July 1, 2020, and ending June 30, 2021, shall constitute General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, and School Food Services, and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to -wit: 1 General Fund Revenues General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Intergovernmental Revenue - State & Federal Charges for Current Services Miscellaneous Total Revenues Appropriations Treasurer Clerk of Circuit Court Juvenile and Domestic Relations Court Services Juvenile and Domestic Relations Court Clerk Magistrate General District Court Circuit Court Commissioner of the Revenue Sheriff Jail Commonwealth's Attorney Cost Collections Unit City Council Mayor Lea Vice -Mayor Cobb Council Member Price Council Member Bestpitch Council Member Davis Council Member Osborne Council Member White -Boyd $3,320,364 16,090,401 $1,740,947 86,350 $ 222,122 6,000 2,620 4,652 2,380 2,380 2,380 2,380 $125,938,851 75,798,117 1,024,800 1,019,200 466,000 75,926,839 17,080,564 810,629 $298,065,000 $ 2,050,530 1,763,030 1,154,512 11,702 4,500 17,182 531,292 1,459,083 19,410,765 1,827,297 244,914 City Attorney 1,034,765 City Clerk 493,126 Municipal Auditing 844,368 Department of Finance $2,253,172 Department of Management and Budget 2,435,486 Real Estate Valuation 1,247,340 Board of Equalization 8,501 5,944,499 Residual Fringe Benefits 3,749,518 Transfers to School Fund 82,788,981 Transfers to Greater Roanoke Transit Company 1,773,432 Transfers to Debt Service Fund 13,758,085 Transfer to Other Funds 4,415,698 Transfer to Civic Admission Tax 360,000 Funding for Reserves 1,530,620 Electoral Board 633,585 City Manager 969,036 Citizen Engagement 573,886 Memberships and Affiliations 2,651,378 Personnel Lapse (2,258,633) Contingency 1,550,000 Roanoke Arts Commission 336,500 Economic Development 3,130,871 Human Resources $1,576,692 Employee Health Services 854,821 2,431,513 Technology - Operating $4,464,183 Technology - Capital Outlay 1,000,000 Radio Technology ' Operating 516,499 E911 Center 2,564,339 E911 Wireless 524,180 E911/VA811 Share Expenses 391,458 9,460,659 3 Purchasing $ 574,521 Director of General Services and Sustainability 238,208 Risk Management Operating 1,285,712 Fleet Operating Expenses 4,358,419 Fleet Capital Outlay 2,450,569 Custodial Services 731,954 Building Maintenance 4,668,621 14,308,004 Fire Administration $ 761,703 Fire Support 1,148,920 Fire Operations 18,612,065 Emergency Management 113,140 20,635,828 Environmental Management $ 416,096 Director of Public Works 172,973 Transportation - Streets and Traffic 3,709,703 Transportation — Paving 4,239,924 Transportation - Snow Removal 169,233 Transportation - Street Lighting 1,268,221 Transportation - Engineering & Operations 1,748,768 Solid Waste Management 6,188,461 Engineering 1,213,122 19,126,501 Building Inspections $ 775,739 Planning and Development 1,519,997 Neighborhood Services 1,147,166 3,442,902 Parks & Recreation Administration $1,440,129 Landscape Management 843,054 Park Management 839,939 Community Recreation 330,429 Urban Forestry 634,497 Outdoor Recreation 431,206 Athletics 471,090 Youth Development 514,054 Greenways and Trails 301,191 5,805,589 21 Human Service Support $ 296,735 Outreach Detention 312,728 Youth Haven 416,837 VJCCCA Enhance Community Services 79,259 VJCCCA Substance Abuse Services 63,679 Health Department 1,755,492 Mental Health 601,671 Human Services Advisory Board 430,000 Social Services 26,678,930 Comprehensive Services Act (CSA) 12,675,687 43,311,018 Police Administration $2,226,709 Police Investigation 3,006,294 Police Patrol 12,828,274 Police Services 2,372,971 Police Training 702,333 Police Animal Control 1,643,827 22,780,408 Libraries $3,806,848 Law Library 133,632 Virginia Cooperative Extension 67,576 4,008,056 Total Appropriations $298,065,000 Stormwater Utility Fund Revenues Operating $ 6,158,022 Total Revenues $ 6,158,022 Appropriations Operating $ 5,426,988 Debt Service 731,034 Total Appropriations $ 6,158,022 Civic Facilities Fund Revenues Operating 10,397,944 Non - Operating 2,268,828 Total Revenues $12,666,772 Appropriations Operating Expenses $10,839,205 Debt Service 1,827,567 Total Appropriations $12,666,772 Parking Fund Revenues Operating $3,785,000 Total Revenues $3,785,000 Appropriations Campbell Garage $147,655 Market Garage 205,821 Elmwood Park Garage 135,763 Center in the Square Garage 232,380 Church Avenue Garage 279,555 Tower Garage 276,049 Gainsboro Garage 172,641 Market Lot 18,386 Elmwood Lot 32,833 Warehouse Row Lot 18,468 Higher Ed Center Lot 27,769 Operating 972,494 Debt Service 1,265,186 Total Appropriations $3,785,000 Risk Management Fund Revenues Operating $18,296,337 Total Revenues $18,296,337 Appropriations Risk Management - Other Expenses $18,296,337 Total Appropriations $18,296,337 School General Fund Revenues $184,003,692 Appropriations $184,003,692 School Food Services Fund Revenues $9,665,112 Appropriations $9,665,112 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof. 3. That the Director of Finance be, and she is hereby authorized and directed to transfer between accounts such appropriations and wages for the labor force as may be necessary to cover cost of labor performed by one department for another. 4. That funding for all outstanding encumbrances, at June 30, 2020, are re- appropriated to the 2020 -21 fiscal year to the same department and account for which they are encumbered in the 2019 -20 fiscal year. 5. That this ordinance shall be known and cited as the 2020 -21 General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, and School Food Services Appropriation Ordinance. 6. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. 7 011 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of June, 2020. No. 41761 - 061520. A RESOLUTION endorsing the update to the Capital Improvement Program submitted by the City Manager in the City Council Agenda Report of June 15, 2020. WHEREAS, by City Council Agenda Report of June 15, 2020, the City Manager has presented an update to the City's Five -Year Capital Improvement Program for Fiscal Years 2021 -2025 in the recommended amount totaling $167,720,908; WHEREAS, the Capital Improvement Program and the funding recommendation for projects is affordable and consistent with previous discussions by City Council and actions taken by City Council; and WHEREAS, this Council is desirous of endorsing the recommended update to the Capital Improvement Program; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council endorses and concurs in the recommendations of the City Manager for a certain update to the Five -Year Capital Improvement Program for the City of Roanoke for Fiscal Years 2021- 2025, and the related funding recommendations, as set out in the City Council Agenda Report dated June 15, 2020. ATTEST: City Clerk. 0 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41762- 061520. AN ORDINANCE to appropriate funding for the FY 2021 -2025 Update to the Capital Improvement Program, amending and reordaining certain sections of the 2021 General, Capital Projects, and Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2021 General, Capital Projects, and Grant Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations 01- 300 - 9410 -2170 $821,317 Miscellaneous Transfer to Capital Projects Fund 01- 250 - 9310 -9508 (1,135,026) Overtime —Comm of Rev O 01- 130 - 1233 -1003 01- 130 - 1233 -1120 5,465 418 FICA — Comm of Rev Fees for Prof Sery — Electoral Board 01- 260 - 1310 -2010 96,375 Miscellaneous — Electoral Board 01- 260 - 1310 -2170 26,980 62,328 Temp Wages — Electoral Board 01- 260 - 1310 -1004 01- 260- 1310 -1120 4,768 FICA — Electoral Board Advertising — Electoral Board 01- 260- 1310 -2015 1,500 Local Mileage — Electoral Board 01- 260- 1310 -2046 675 200 Business Meals & Travel — Electoral Board 01 260- 1310 -2160 1,770 Postage — Electoral Board Equip Rental /Lease — Electoral Board 740 Reg Employee Salaries - PBD 01-6160-8110-1002 112,490 Capital Projects Fund Appropriations Bridge Maintenance 08- 530 - 9552 -9003 $ 418,686 Contingency 08- 530 - 9575 -9220 278,192 Percent for Arts 08- 310 - 9274 -9003 20,800 Revenues 08- 110 - 1234 -1037 $717,678 Transfer from General Fund Grant Fund Appropriations EZ 1 -A Commercial Facade Program Revenue Enterprise Zone 1 -A City Funded Grants ATTEST: 35- 310- 8325 -5657 35- 300 - 8325 -8325 $100,000 4, KM�� cam,: wceAt City Clerk. V : CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: .June 15, 2020 Subject: Capital Improvement Program Update FY 2021 -2025 Background: The Capital Improvement Program (CIP) for Fiscal Years 2021 -2025 is a plan recommended for approval by City Council for anticipated capital project expenditures to be incurred over the next five years and is a revision of the Fiscal Years 2020 -2024 plan. Considerations: As part of the financial planning /budget development process City Council was briefed on projects to be funded through additional bond issuance and cash. The total Capital Improvement Program for Fiscal Years 2021 -2025 is comprised of capital projects with estimated expenditures of $167,720,908 as outlined in Attachment A. Council authorization of debt issuance is required for planned issuance each fiscal year and is requested through a separate report at a Council meeting after the adoption of the CIP Update to ensure that the public hearing notices are published in accordance with code requirements. Subject to Council approval, the public hearing will be held on July 20, 2020, at 7:00 p.m. The CIP anticipates debt issuance each year as outlined below. FY 2021 ■ School Facility Maintenance and Improvements • Bridge Renovation • Parks and Recreation Master Plan • Berglund Center Improvements • Stormwater Management • Curb, Gutter and Sidewalk Program • Streetscape Improvements • Fleet Capital Replacements • Technology Capital • Public Works Service Center • Capital Building Maintenance • Campbell Court • Transit Facility Total $ 5,000,000 $2,500,000 $100,000 1,500,000 2,000,000 1,500,000 500,000 600,000 500,000 1,500,000 1,000,000 4,000,000 7,478,000 $28,178,000 FY 2022 • School Facility Maintenance and Improvements $5,000,000 • Bridge Renovation 13,750,000 • Parks and Recreation Master Plan 3,000,000 • Berglund Center Improvements 1,500,000 • Stormwater Management 2,000,000 • Curb, Gutter and Sidewalk Program 1,500,000 • Streetscape Improvements 500,000 • Passenger Rail 1,869,000 • Fleet Capital Replacements 600,000 • Capital Building Maintenance 1,000,000 Total: 30,719,000 FY 2023 $5,000,000 • School Facility Maintenance and Improvements $5,000,000 • Bridge Renovation 13,750,000 • Berglund Center Improvements 1,500,000 • Stormwater Management 2,000,000 • Curb, Gutter and Sidewalk Program 1,500,000 • Streetscape Improvements 500,000 • Fleet Capital Replacements 900,000 • Capital Building Maintenance 1,000,000 Total: $26,150,000 FY 2024 • School Facility Maintenance and Improvements $5,000,000 • Berglund Center Improvements 1,500,000 • Stormwater Management 2,000,000 • Curb, Gutter and Sidewalk Program 1,500,000 • Streetscape Improvements 500,000 • Fleet Capital Replacements 600,000 • Technology Capital 1,500,000 • Capital Building Maintenance 1,000,000 Total: $13,600,000 FY 2025 • School Facility Maintenance and Improvements $5,000,000 • Berglund Center Improvements 1,500,000 • Stormwater Management 2,000,000 • Curb, Gutter and Sidewalk Program 1,500,000 • Streetscape Improvements 500,000 • Fleet Capital Replacements 600,000 • Technology Capital 1,500,000 • Fire Facility Master Plan 669,500 • Capital Building Maintenance 1,000,000 Total: $14,269,500 2 Funding budgeted for debt service is based on the capital project planning model. Budgeted debt service funding not needed until bonds are issued and debt service payments begin is used to cash fund selected projects or for a specific purpose. Funding in the amount of $418,686 is included in the Transfer to Capital Projects Fund for Bridge Maintenance Projects and may be appropriated to project accounts for FY 2021. Council is advised of the recommended use of one time funding for the following: • Capital Project Contingency • Comprehensive Plan staff support • Elections • Environmental Compliance • Financial Stability Specialist • Gun Violence Task Force • Housing Study • Percent for Art • Pool repairs • Street and Landscape Maintenance • Other one -time Departmental needs Total $278,192 112,490 195,336 230,500 40,000 75,000 40,000 20,800 75,000 195,000 1 71 ,700 $ 1,434,018 Funding in the amount of $100,000 was included in the Transfer to Grant Fund for the purpose of providing local funds for the Enterprise Zone 1 -A City Funded Grant Program. It is recommended these funds be appropriated towards the Commercial Fa4ade Program. Recommended Action: Approve a resolution endorsing the update to the CIP. Appropriate $1,852,704 included in the FY 2021 Transfer to Capital Projects Fund Account to the respective accounts established by the Director of Finance for the following: • Bridge maintenance $418,686 • Capital Project Contingency $278,192 • Comprehensive Plan staff support 112,490 • Elections 195,336 • Environmental compliance 230,500 • Financial Stability Specialist 40,000 • Gun Violence Task Force 75,000 • Housing Study 40,000 • Percent for Art 20,800 • Pool repairs 75,000 • Street and Landscape Maintenance 195,000 • Other one -time Departmental needs 1 71 ,700 3 The funding noted above for environmental compliance, Financial Stability Specialist, Gun Violence Task Force, planning study, pool repairs, and street maintenance, and various other one -time departmental needs will be transferred to departmental budgets or Grant Fund matching needs during the course of the fiscal year for these identified one time needs. Appropriate $100,000 included in the FY 2021 Transfer to Grant Fund Account to the Enterprise Zone A -1 City Funded Grant, Commercial Fa4ade Program. S;� ------------ Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, Roanoke City Public Schools Kristine Flynn, Bond Counsel, Hawkins Delafield & Wood LLP David Rose, Senior Vice President, Davenport & Company, LLC Robyn Schon, Director of Civic Facilities Amelia C. Merchant, Director of Finance El IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41763- 061520. A RESOLUTION approving the 2020 -2024 Consolidated Plan (Consolidated Plan) and 2020 -2021 Annual Plan (Annual Plan); authorizing the City Manager, or the City Manager's designee, to submit the approved Consolidated Plan and 2020 -2021 Annual Plan to the United States Department of Housing and Urban Development (HUD) for final review and approval; and authorizing the execution of all necessary documents pertaining to such Consolidated Plan and Annual Plan. WHEREAS, in order to receive Community Development Block Grant (CDBG), HOME Investment Partnership (HOME), and Emergency Solutions Grant (ESG) entitlement funding, HUD requires that entitlement localities such as the City of Roanoke submit a Consolidated Plan every 5 years, and annual updates to the Consolidated Plan thereafter, WHEREAS, the current five year Consolidated Plan will expire on June 30, 2020; WHEREAS, opportunities for community input regarding the Consolidated Plan, which included the Annual Plan, have been provided the public through means which included direct outreach through a public input session held November 14, 2019, use of social media and online surveys to establish goals and objectives, links to the City's webpage, a 30 -day public review and comment period from May 11, 2020 through June 12,2020; and a public hearing on May 28,2020; WHEREAS, due to the COVID -19 disaster, HUD granted the City of Roanoke an extension of time until August 16, 2020, to approve the Consolidated Plan and Annual Plan Update and to send the same to HUD for final review and approval in order to receive such entitlement funding. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: I . The 2020 -2021 Consolidated Plan, and the 202 -2021 Annual Plan are hereby approved. 2. The City Manager, or the City Manager's designee, is hereby authorized for and on behalf of the City, to submit the approved Consolidated Plan to HUD for final review and approval, and to execute all documents pertaining to such Consolidated Plan, such documents to be approved as to form by the City Attorney. 3. The City Manager, or the City Manager's designee, is hereby authorized, for and on behalf of the City, to submit the approved Annual Plan to HUD for final review and approval, and to execute all necessary documents pertaining to such Annual Plan, such documents to be approved as to form by the City Attorney. 4. The City Manager is authorized to execute such subgrant agreements and amendments as maybe required pursuant to the Annual Plan, and as may otherwise exceed the City Manager's authority under Section 2 -124 of the Code of the City of Roanoke, as amended, such subgrant agreements or amendments to be within the limits of funds provided for in the Consolidated Plan and the Annual Plan, and to be approved as to form and as to execution by the City Attorney, all as more particularly set forth in the City Manager's City Council Agenda Report dated June 15, 2020, to this Council. ATTEST: 04.e�a, --.� Wtt-�-7 City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 15, 2020 Subject: Approval of 2020 -2024 HUD Consolidated Plan and 2020 -21 HUD Annual Plan Background: Since 1991, the City of Roanoke has received entitlement funds from the US Department of Housing and Urban Development (HUD) under the Community Development Block Grant (CDBG), HOME Investment Partnership (HOME) and Emergency Solutions Grant (ESG) programs. Approximately $2.6 million in new federal funds are expected in FY 2020 -21. Coupled with limited program income and unexpended prior -year funds, $3.0 million or more of such grant funds will be available to assist with the City's housing and community development needs, public services, economic development and provide services to the homeless. In order to receive these entitlement grants, the City must submit a five -year Consolidated Plan and related Annual Plans to HUD for approval. The Consolidated Plan describes the City and its priorities and objectives for the anticipated funds for the next five years. It also includes an Annual Plan describing the planned uses of the funds estimated to be available for the first of the five years. Each Annual Plan thereafter provides the activities to be funded for the given year and the amount of funding apportioned to each activity. The 2020 -2024 Consolidated Plan will cover the period from July 1, 2020, to June 30, 2024, and is the successor to the current five - year plan, which expires June 30, 2020. Considerations: Development of the 2020 -2024 Consolidated Plan began with the efforts of an internal staff team to review and update information contained in the current five -year plan and to review the 2019 study that prioritized a list of deserving target areas. An area known as the Belmont /Fallon Target Area was selected as the focus of HUD funds for at least the next 5 years, including a transitioning period to address some Melrose- Orange Target Area public infrastructure. As part of the plan development process, numerous opportunities have been offered to the public for its participation. These have included direct outreach through a public input session held November 14, 2019, interaction with the Roanoke Neighborhood Revitalization Partnership, using social media and MyRoanoke to promote an online survey to establish goals and objectives, links to the City's webpage, and a 30 -day public review and comment period from May 11, 2020 through June 12, 2020. No comments have been received during the current 30 -day period, but any that may be received will be made part of the Consolidated Plan document submitted to HUD. Furthermore, City Council held a public hearing on May 28, 2020 on the Consolidated Plan and Annual Action Plan and no comments were presented. The 2020 -2024 Consolidated Plan includes the Annual Plan for FY 2020 -2021, the first year of the new five -year period, which begins July 1, 2020. For the coming year, the following sources and amounts will be available: CDBG Entitlements $1,795,505 CDBG Carry Over 320,000 HOME Entitlements 676,053 HOME Carry Over 70,000 ESG Entitlements 152,376 Total HUD Funds $3,013,934 The original proposal included amounts for CDGB -CV and ESG -CV funds. Those funds are a part of the amendment to the 2019 -2020 Plan. Due to the COVID -19 pandemic, HUD extended the time the City has to submit the Consolidated Plan to HUD until August 16, 2020. A copy of the proposed five year Consolidated Plan and FY 2020 -21 Annual Plan are attached to this report for the City Council's information. Recommended Action: Approve the 2020 -2024 Consolidated Plan which contains the 2020 -21 Annual Plan, and authorize the City Manager, or the City Manager's designee, to execute and submit this document to HUD for final review and approval, and to execute any necessary additional documents pertaining thereto, all such documents to be approved as to form by the City Attorney. Robert S. Cowell, Jr. City Manager Attachments: 2020 -2024 Consolidated Plan 2020 -21 Annual Plan Summary Distribution: City Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development W. Brent Robertson, Assistant City Manager for Community Development, designated Amelia C. Merchant, Director of Finance Chris Chittum, Director of Planning, Building and Development Keith Holland, Community Resources Program Administrator 0: CITY OF ROANOKE HUD ENTITLEMENT GRANTS FY 2020.2021 ANNUAL PLAN SUMMARY Overview The City of Roanoke anticipates receiving approximately $2.5 million in new entitlement funds annually from the U.S. Department of Housing and Urban Development (HUD) in three grants: Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG). Roanoke is an entitlement community underthese HUD programs. This means that HUD funds are allocated to the City every year using a formula based on population, income levels, and other factors. The amount that the City receives then depends on how much Congress appropriates for the entire nation. CDBG CDBG funds have been allocated to the City since 1975 and can be used for activities ranging from housing to economic development and from job training to infrastructure projects. For the 2020 -2021 program year, the City is scheduled to receive $1,795,505 in new CDBG entitlement funds. CDBG funds are primarily intended to benefit low- and moderate - income persons and areas, though a limited amount can also be used for reducing blight in economically distressed areas. The amount of funds that can be used for administration, planning, and human services is also limited by regulation and City Council policy; however, the 2020 -2021 Annual Plan has administrative cost at 17.2% of total entitlement, below the 20% threshold allowed by HUD. Public Services are generally capped at 15% of entitlement funds. HOME The HOME program is exclusively for housing to benefit those of low or moderate income, including rehabilitation, new construction, homeownership assistance, and improvements to rental housing. The City has been receiving HOME funds since 1992. For the 2020 -2021 program year, the City is scheduled to receive $676,053 in new HOME funds. HOME funds require a 12.5% match, which is met with volunteer labor from Habitat for Humanity projects funded with HOME dollars. At least 15% of each annual HOME grant must be invested in qualifying projects conducted by Community Housing Development Organizations ( "CHDOs "). Currently, Habitat for Humanity is the only CHDO serving the city. Administrative expenses for HOME are set at $67,092, below the 10% maximum allowed. ESG The emphasis for use of Emergency Solutions Grant funds has shifted from providing for activities that assist homeless individuals and families to early intervention and prevention of homelessness. HUD has issued new rules for the distribution of these funds by entitlement communities, which are being assessed by city staff and the Roanoke Valley Council of Community Services. Total funding in FY 2020 -2021 is scheduled to be $152,376. Available Funding (Based on estimates) Category Description Available Funding CDBG 2020 -2021 Entitlement Grant $1,795,505 Carry-Over and Program Income $320,000 Subtotal — CDBG Funds Available $2,115,505 HOME 2020 -2021 Entitlement Grant $676,053 Carry-Over and Program Income $70,000 Subtotal — HOME Funds Available $746,053 ESG: 2020 -2021 ESG Entitlement Grant $152,376 Subtotal — ESG Funds Available $152,376 Total 2020 -2021 CDBG, HOME and ESG Funds Available $3,013,934 Allocation of Resources: The City's 2020 -2021 Annual Plan outlines the use of nearly $3.0 million in CDBG, HOME and ESG, including carry-over. These funds will support an array of housing, homeless prevention, public services, neighborhood and economic development activities, and planning and administrative costs associated with these activities. • Economic Development — $0 in CDBG funding is proposed for projects in the economic development category for FY 20 -21. • Homeless Services -- $152,376 for homeless prevention and rapid re- housing through ESG funds for programs benefiting the homeless or those at -risk of becoming homeless. • Housing Development -- $1,335,961 in CDBG and HOME funds for new construction and housing rehabilitation for homeownership and the rehabilitation of owner - occupied homes. • Public Services -- $107,625 in CDBG and funds for services such as social services, academic enrichment, other youth and family programs to benefit low to moderate income families, physical /mental health services, substance abuse, and food services. • Neighborhood Development— $1,041,778 which includes $31,225 for grants to five (5) neighborhood organizations for small community improvement projects not otherwise categorized, $800,000 for infrastructure costs in the Melrose- Orange Target Area; $50,000 for infrastructure in Belmont/Fallon Target Area, $160,553 to fund a portion of City code inspectors to serve conservation and rehabilitation low -mod neighborhoods. • Planning and Administration -- $376,194 for staffing and operating costs incurred by the City to administer the CDBG, HOME and ESG funds. Distribution of Housing Funds: For 2020 -2021, the City estimates its CDBG and HOME housing funds will be allocated as follows: • $552,000 for activities encouraging and facilitating the repair, maintenance, improvement or re -use of existing owner - occupied or rental housing. • $783,961, for activities encouraging and facilitating new homeownership. Proiect Locations: The city will be transitioning this year between the Melrose- Orange Target Area (MOTA) and the recently approved Belmont/Fallon Target Area (EFTA). We will be wrapping up some housing initiatives in MOTA while beginning some in BFTA. The city is setting aside $800,000 in CDBG funds for the Melrose Avenue Street Improvement project, currently under design. Due to the economic impact of COVID -19, matching General Funds expected for this project will not be available for FY 20 -21. Hence, we will reserve these funds, along with supplemental match from CDBG or General Funds in FY 21 -22 to begin construction. Other activities will be intended for use citywide. Total funds earmarked for MOTA are $1,710,961, and BFTA are $260,000, which meets the City's policy on Use of HUD Funds by channeling 65.4% of total funds into the targeted area. Lead Agencies: The HUD Community Resources Division of the City's Department of Planning, Building and Development is the lead organization for developing and administering the Consolidated Plan and the Annual Updates. Numerous City offices and departments and other public, nonprofit and community organizations conduct projects funded in whole or in part with CDBG, HOME and ESG funds. The specific projects, agencies, and funding recommended for the 2020 -2021 period are given in the following section. 2020 -2021 Proiects Submitted, Agencies and Recommended Fundinq: ECONOMIC DEVELOPMENT • No applications qualifying as Economic Development were submitted (Recommended: $0 CDBG) HOMELESS SERVICES • Case Management (Family Promise of Greater Roanoke) Funds will provide for staff to provide extensive case management of individuals utilizing the homeless shelter operated by Family Promise. The position will perform initial intake, work with each family to develop life- management plans, make referrals to mental health services and physical health services, arrange child care for families, arrange transportation and oversee the day center. (Recommended: $29,500 ESG) • Emergency Sheltering & Homelessness Prevention (ARCH) Funds will provide for emergency shelter assistance for operating expenses (i.e. utilities and insurance) to support direct services. ARCH will also utilize homeless prevention assistance to fund its full -time housing stability coordinator who manages services for Trust House residents who transition to permanent housing. (Recommended: $40,200 ESG) • Homeless Prevention and Rapid Rehousing (Council of Community Services) Funds will provide for rapid rehousing and one- time rental assistance, coordinate homelessness prevention services to households most at -risk of homelessness to increase housing stability, and track data using Homeless Management Information System. (Recommended $77,676 ESG). • Street Outreach (City of Roanoke, Homeless Assistance Team) Funds to purchase bus passes and prescription assistance for homeless persons and families in places not meant for human habitation and emergency shelters. (Recommended: $5,000 ESG) HOUSING DEVELOPMENT • Belmont Preservation Project (Restoration Housing) Restoration Housing (RH) will utilize CDBG funding, historic tax credits and leveraged funding to acquire and restore 820 Dale Avenue SE, a blighted and abandoned single - family dwelling in the Belmont - Fallon Target Area (BFTA) for conversion to single family rental for eligible LMI family (Recommended $150,000 CDBG) • BFTA Residential Facade Improvements (Renovation Alliance) The Belmont - Fallon Target Area Facade Grant Program will provide opportunities for property owners in the Belmont - Fallon Target Area to access matching funding for facade improvements. This program is intended to help address slum /blight remediation in the Belmont - Fallon Target Area. (Recommended $40,000 CDBG) • Down Payment Assistance (City of Roanoke) Funds to provide 5 -year forgivable, 0% interest loans of up to $8,000 for down payment and closing costs to assist low /mod- income families to buy homes in the City. The program will be administered by the HUD Community Resources office staff and restricted to homes acquired in the Belmont/Fallon Target Area. (Recommended: $20,000 HOME) Emergency Home Repair Program (Total Action For Progress) TAP's FY 20 -21 Limited /Emergency Home Repair program, run by the agency's Energy Conservation and Housing Rehab (ECHR) component, will provide repairs to owner - occupied homes that are considered an immediate threat to the health and /or safety of the occupants. With CDBG funding, TAP will provide repairs to 12 eligible homes throughout the City of Roanoke, not to exceed $15,000 per home. Repairs to homes will address physical defects contributing to an unsafe condition for occupants, as deemed necessary by the qualified rehabilitation specialist. (Recommended: $105,000 CDBG.) • Empowering Individuals with Disabilities (Blue Ridge Independent Living Center) BRILC's program will assist low income City of Roanoke homeowners with disabilities to remain independent within their own homes and the community by completing home modifications such as handrails, ramps, modifications of sidewalks, steps and doorways, bathroom modifications, and the installation of grab bars, etc. (Recommended: $50,000 CDBG.) Target Area New Homeownership — New Construction /Rehabilitation (Habitat for Humanity) HFHRV is proposing the development and sale of sustainable and affordable single - family housing through the rehabilitation of two existing properties and the construction of four new homes to benefit eligible low- moderate income homebuyers in and around the City's Melrose Orange Target Area. All housing shall be developed in a manner consistent with the applicable neighborhood plans, local /federal historic requirements and any design overlay which may apply to each development site under consideration. Additionally, HFHRV will identify and purchase two properties in the Belmont/Fallon area for rehabilitation in 2021/2022. (Recommended: $105,000 CDBG and $658,961 HOME) • Target Area Owner - Occupied Limited Rehab (Renovation Alliance) The funding requested for this application will be used to complete a minimum of 14 owner - occupied rehabilitations with less than $15,000 per unit maximum for households in the Belmont - Fallon and Melrose- Orange Target Areas whose household incomes are at or below 80% Area Median Income. Basic rehabilitation services utilizing volunteer labor to address "safe, warm and dry" homeowner needs for low- income persons. (Recommended $82,000 CDBG.) Target Area Owner - Occupied Major Rehab (Total Action for Progress) Major rehabilitation to 1 -2 owner - occupied housing units in Melrose- Orange Target Area. Major rehabilitation is targeted for rehabilitation in excess of $15,000 to address health, safety and welfare needs of residents. (Recommended: $65,000 CDBG.) • Summer Youth Rehabilitation (Renovation Alliance) This program entails limited rehabilitation and repairs to about 15 homes citywide primarily utilizing over 400 youth volunteers from faith -based programs for low income, elderly, and disabled homeowners. Renovation Alliance reviews and selects homes to be included in the program, determine eligibility, work scopes, any environmental testing and historic reviews, and required permits. (Recommended: $60,000 CDBG). PUBLIC SERVICES • Growing Esteem and Team (Apple Ridge Farm, Inc.) Apple Ridge seeks funding scholarships for 50 low- income youth (25% from MOTA) to attend Apple Ridge Farms Academic Summer Camp, The project will be the embellishment of the self- esteem, team building, and social emotional learning programs at Apple Ridge's summer camp. They propose to increase the amount of time that the children will be exposed to team building (low and high ropes) programs and mindfulness programs.. (Recommended: $50,000 CDBG.) • Court Appointed Special Advocates (Children's Trust) This program is intended to offer support to children in foster care as well as children who are at -risk of foster care placement. CASA offers an objective advocate for abused and neglected children. Volunteers are utilized to work with children whose cases have been assigned to a judge due to unhealthy or unsafe home environments. (Recommended $22,875 CDBG) • Family Advocates Program (Children's Trust) Funding to provide support services to the non - offending caregivers in cases of alleged child abuse, resulting in the greater protection and support for the alleged child victim. (Recommended $34,750 CDBG.) Housing Stabilization for Families in Need (Council of Community Services). CSC proposes to continue operations of the homeless intervention services for another year. Funds are provided to landlords of low- income families in order to stop eviction and avoid homelessness. The City will instead fund the program utilizing $200,000 in CDBG -CV funding allocated in the 2019 Plan Year that can be used through June 30, 2021. (Recommended $0 CDBG) NEIGHBORHOOD DEVELOPMENT • Code Enforcement (City of Roanoke Dept. of Planning, Bldg and Dev.) Funds a portion of staff and other operating costs for City enforcement of the building maintenance and other codes in low -to- moderate income neighborhoods. (Recommended: $160,553 CDBG) • Infrastructure (City of Roanoke Public Works /Transportation) Installation of handicapped accessible ramps and repair /replacement of dilapidated sidewalks in the Belmont/Fallon Target Area. Funds to be matched by City General Funds (Recommended $50,000 CDBG) • Infrastructure (City of Roanoke Dept of Engineering) Funds for streetscape improvements on a three block section of Melrose Avenue within the Melrose- Orange Target Area. Funds will be held until FY 21 -22 in order to budget matching furls from other resources (Recommended $800,000 CDBG) • Neighborhood Development Grant Program (City Manager's Office /Neighborhood Services) Provides for grants to neighborhood organizations in predominantly low- mod - income neighborhoods for eligible projects such as housing, crime prevention and public facilities and infrastructure projects. Activities related to training and capacity development of eligible neighborhood associations will be paid from HUD planning and administrative accounts. (Recommended: $31,225 CDBG). Applications were received from the following organizations: • Fairland Civic League - - Healthy NW Community Wellness Fair (Recommended $2,025 CDBG) • NNEO — Vacant Lot Beautification (Recommended $1,100 CDBG) • Mountain View Neighborhood Association — Bus Shelter /Public Art Project (Recommended $12,300 CDBG) • Mountain View Neighborhood Association — Historic Mountain View Sign Replacement (Recommended $2,000 CDBG) • Wasena Neighborhood Forum — Main Street Village Accessibility Enhancement (Recommended $13,800 CDBG) ADMINISTRATION /PLANNING • HUD Administrative Funds (Dept. of Planning, Bldg and Dev.) Staffing and other operating costs associated with the general administration of the City's CDBG, HOME and ESG programs. Limits for each program are 20% for CDBG, 10% for HOME and 7.5% for ESG. (Recommended: $309,102 CDBG; $67,092 HOME; $0 ESG.) 2020 -2021 HUD Funding Recommendations Funding by Category: Economic Development $0 Homeless Services $152,376 Housing Development $1,335,961 Public Services $107,625 Neighborhood Development $1,041,778 Planning and Administrative Costs $376,194 Total $3,013,934 Breakout - 2020 -2021 Funding for Melrose- Orange and Belmont/Fallon Target Areas Revitalization Initiative: $1,970,961 Agency Project Name Current Requested Recommended Apple Ridge Farms Growing Esteem and Team $60,000 $60,000 $50,000 ARCH Roanoke Shelter Operations and Rapid Rehousing $40,200 $40,200 $40,200 Blue Ridge Independent Living Center Empowering Individuals with Disabilities $75,000 $110,000 $50,000 Blue Ridge Mountain Council Scout Outreach and New Building $0 $125,000 $0 Carilion Clinic Local Impact For Tomorrow $0 $100,000 $0 Children's Trust Family Advocacy Services $34,750 $34,750 $34,750 Children's Trust Court Appointed Special Advocates $22,875 $22,875 $22,875 City of Roanoke Code Enforcement $160,553 $153,850 $160,553 City of Roanoke Down Payment Assistance $0 $20,000 $20,000 City of Roanoke Police Bike Overtime $0 $25,000 $0 City of Roanoke HUD Administration $293,545 $376,194 $376,194 City of Roanoke MOTA Infrastructure $264,193 $800,000 $800,000 City of Roanoke BFTA Infrastructure $0 $50,000 $50,000 City of Roanoke Neighborhood Development Grants $20,270 $94,871 $31,225 City of Roanoke Fallon Park Basketball Facility Rehab $0 $163,500 $0 City of Roanoke Street Outreach $5,000 $5,000 $5,000 Council of Community Services Homeless Services and Prevention $84,482 $77,676 $77,676 Council of Community Services Housing Stabilization for Families in Need $50,000 $50,000 $0 Family Promise Case Management $29,500 $29,500 $29,500 Habitat for Humanity in the Roanoke Valley MOTA New Homeownership $829,766 $847,500 $763,961 Renovation Alliance MOTA Limited Housing Rehabilitation $75,000 $100,000 $82,000 Renovation Alliance Summer Youth Housing Rehabilitation $80,000 $105,000 $60,000 Renovation Alliance BFTA Residential Fagade Improvement $0 $40,000 $40,000 Restoration Housing Belmont Preservation Project $0 $150,000 $150,000 Roanoke Redevelopment & Housing Authority Envision Center $0 $200,000 $0 Total Action Against Poverty Emergency Home Repair $100,000 $130,991 $105,000 Total Action Against Poverty MOTA Major Housing Rehabilitation $230,000 $138,603 $65,000 Virginia Harm Reduction Coalition Roanoke Opioid Reduction Task Force $0 $100,000 $0 Demo Executive Summary ES -05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction Since 1995, the Department of Housing and Urban Development (HUD) has required entitlement communities, such as Roanoke, to develop a Consolidated Plan to receive funding under the Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Solutions Grants (ESG) programs. This document replaces all previous planning and application requirements with a single submission and gives citizens a means to coordinate efforts to reduce duplicated services and more efficiently address the City's needs. The key elements of the Consolidated Plan (CP) include the needs assessment, priority needs, specific objectives, and the activities which will assist in addressing identified needs and objectives. The CP states how the City of Roanoke will pursue statutory program goals for all community development programs. These goals are decent housing, a suitable living environment, and expanded economic opportunities. 2. Summary of the objectives and outcomes identified in the Plan Needs Assessment Overview The mission for the City of Roanoke's 2020 -2024 Consolidated Plan is to manage annual CDBG, HOME and ESG entitlement funds from HUD with programs and services offered by the City or its non - profit or for - profit partners to benefit low- to moderate - income residents of the City, thereby improving the health, well -being and future vitality of the community through public services and community development initiatives. The City has a significant need for affordable housing, public infrastructure, public services, homeless services, and housing rehabilitation activities to be undertaken with these funds. Funding will be provided to several non - profit and for - profit entities to best carry out activities that meet these significant needs on behalf of the city of Roanoke. Outcomes expected include an increase in the stock of affordable housing with a specific focus on affordable homeownership opportunities, an increase in the number of homeowners who can safely and affordably remain in their homes due to housing rehabilitation provided, and a decrease in the number of areas within the city that suffer from infrastructure issues. Additional outcomes expected include capacity building and education for non - profit partners as well as educational services provided to residents of the city regarding their rights and responsibilities under the fair housing and landlord- tenant laws. 3. Evaluation of past performance Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) Demo The city has focused a majority of its most recent previous HUD funding in the Melrose- Orange Target Area. This process has proven that, with continued, concentrated funding on a small geographic area, many problems that plagued that certain area can be resolved or lessened. The city intends to continue this practice by focusing on both the Melrose- Orange Target Area as well as the new Belmont /Fallon Target Area in this five year Consolidated Planning period. The City intends to develop a Neighborhood Revitalization Strategy Area (NRSA) for BFTA during the 2020 -2024 Consolidated Plan period for HUD approval. In addition, the city will continue to focus on providing homeownership opportunities to citizens through programs offered by non - profit partners, one of whom is a qualified CHDO. This program has allowed homeownership opportunities for individuals who may otherwise not been afforded the opportunity of homeownership. 4. Summary of citizen participation process and consultation process Two public comment periods were held in preparation of this Consolidated Plan as well as the Annual Action Plan. The first 30 -day public comment period commenced on 10/21/2019 and concluded on 11/25/2019. No formal comments were received during this period, however, the city received responses from over 100 interested citizens to a survey conducted during this period. This first public comment period was advertised in the Roanoke Times on 10/20/2019 and a public meeting was held on 11/14/2019. Comments were received on the formulation of a draft Consolidated Plan. The second 30 -day public comment period commenced on May 11,2020 and concluded on June 12, 2020. The second public comment period was advertised in the Roanoke Times on March 11, 2020 and a public hearing in front of City Council and the Mayor was held on May 28, 2020. This public comment period was held to receive comments on the draft Consolidated Plan as presented based on feedback from the first comment period. In addition, the city consulted with the Roanoke Redevelopment and Housing Authority, Habitat for Humanity of the Roanoke Valley, Total Action for Progress and Renovation Alliance on the formulation of the draft Consolidated Plan. S. Summary of public comments A survey was completed by approximately 125 citizens within the city of Roanoke. These citizen comments are attached here. These comments were addressed and incorporated as part of the Consolidated Planning process in the formulation of the Consolidated and Annual Action Plans. [Attach BFTA Survey here] Consolidated Plan ROANOKE 2 OMB Control No: 2506 -0117 (exp. 06/30/2018) Demo 6. Summary of comments or views not accepted and the reasons for not accepting them No comments were received that are not included in this Consolidated Plan. 7. Summary Citizen participation has formed the basis of the city's plan and the city looks forward to a successful five -year consolidated planning period. Consolidated Plan ROANOKE 3 OMB Control No: 2506 -0117 (exp. 06/30/2018) Demo The Process PR -05 Lead & Responsible Agencies 24 CFR 91.200(b) 1. Describe agency /entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source The following are the agencies /entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department /Agency Lead Agency ROANOKE CDBG Administrator ROANOKE HUD Community Resources Division HOPWA Administrator HOME Administrator ROANOKE HUD Community Resources Division ESG Administrator ROANOKE HUD Community Resources Division HOPWA -C Administrator Table 1— Responsible Agencies Narrative The HUD Community Resources Division is located within the Department of Planning, Building, and Development. The division is currently staffed by three full -time employees and operates at below the 20% administrative cap imposed by HUD. This level of staffing is facing challenges in being able to successfully and effectively manage and monitor programs. The staffing level is set to increase to add an Administrative Assistant position in 2020 due to increased activity and the restructuring of existing positions to focus more on project management and monitoring. Consolidated Plan Public Contact Information Keith Holland HUD Community Resources Program Administrator 215 Church Street, SW, Roanoke, VA 24011 Room 305 North Consolidated Plan ROANOKE 4 OMB Control No: 2506 -0117 (exp. 06/30/2018) F -u.. PR -10 Consultation — 91.100, 91.110, 91.200(b), 91.300(b), 91.215(1) and 91.315(1) 1. Introduction The City of Roanoke partners with many non - profit and for - profit agencies to assist the homeless and special needs populations of the city with their housing needs. Consultation and participation in local and regional partnerships is vital in accomplishing this mission. The City of Roanoke is a member of the Roanoke Neighborhood Revitalization Partnership, which is composed of the HUD Community Resources division, Roanoke Redevelopment and Housing Authority, Habitat for Humanity of the Roanoke Valley, Total Action for Progress, and Renovation Alliance. The RNRP currently meets each quarter to discuss housing stability needs and the development of affordable housing in the city of Roanoke. The City of Roanoke also has representation on the Blue Ridge Interagency Council on Homelessness, which advocates for the needs of the city's homeless population. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(1)). Members of the city's HUD Community Resources team as well as council appointed representatives sit on many boards and commissions for non - profit organizations that assist at -risk populations within the city. The Roanoke Housing Partnership as well as the Roanoke Neighborhood Partnership have representation from the Department of Planning, Building, and Development. Monthly meetings with staff of the city as well as the Roanoke Redevelopment and Housing Authority (RRHA) help to coordinate resources between the two entities. Training is provided on an ongoing basis to many of the city's homeless and mental health service providers in areas which are beneficial to those organizations and the city. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness The city is very involved with the local Continuum of Care. Mr. Matt Crookshank, Human Services Administrator, is the city's representative and manages the city's Homeless Assistance Team (HAT). The city provides funding for the local COC to use for creation of its consolidated plan and meets with the members of the COC monthly. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) Demo Members of the public as well as the city's representative on the COC and a member of the HUD Community Resources Division meet to review applications received for ESG funding and to determine the best allocation of said funds across the member organizations, thereby meeting the most needs. Planning money will be provided so that HMIS administration is not neglected. The Blue Ridge Interagency Council on Homelessness (BRICH) acts as the advisory panel for the allocation of ESG funds. 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities Consolidated Plan ROANOKE 6 OMB Control No: 2506 -0117 (exp. 06/30/2018) Demo Table 2 — Agencies, groups, organizations who participated 1 Agency /Group /Organization TOTAL ACTION AGAINST POVERTY Agency /Group /Organization Type Housing Services - Housing Services - Children Services - Elderly Persons Services - homeless Services - Health Services - Education Services - Employment Service -Fair Housing Regional organization What section of the Plan was addressed Lead -based Paint Strategy by Consultation? Public Housing Needs Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Non - Homeless Special Needs Economic Development How was the Agency /Group /Organization TAP was consulted during the process for creation of consulted and what are the anticipated the Consolidated Plan, including how to prevent and outcomes of the consultation or areas for end relentless poverty and improve housing improved coordination? affordability and sustainability Roanoke Redevelopment and Housing Authority was consulted on issues concerning public housing. Habitat for Humanity and Renovation Alliance were consulted on affordable housing development and rehabilitation efforts. The Blue Ridge Independent Living Center was consulted on housing needs and accommodations for the disabled and elderly. Identify any Agency Types not consulted and provide rationale for not consulting Roanoke County, the City of Salem and the Town of Vinton were not consulted since Roanoke is an independent city and the Consolidated Plan is not dependent upon other regional governments for funding or implementation. Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) Demo Other local /regional /state /federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Council of Community Services Table 3 — Other local / regional / federal planning efforts Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(1)) No other adjacent units of general local government were consulted during the creation of the consolidated plan as the City of Roanoke is a stand -alone unit of local government and is not greatly affected by the actions or inactions of its adjacent localities. Narrative (optional): N/A Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) Demo PR -15 Citizen Participation — 91.105, 91.115, 91.200(c) and 91.300(c) 1. Summary of citizen participation process /Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal- setting The city used an online survey tool to receive input on how CDBG, HOME and ESG funds should be targeted for the 2020 -2024 Consolidated Plan. In total, 124 responses were received. For CDBG, the overwhelming response from those completing the survey felt that owner - occupied rehabilitation and rental housing rehabilitation were preferred over new construction of either single family or multi - family housing. Past efforts in targeted neighborhoods were more heavily focused on new construction of affordable housing. Based on the results of the survey, a greater emphasis will be placed on rehabilitation of existing structures under the new Consolidated Plan. Infrastructure, such as streets, curb, stormwater management and public utility lines, was the majority choice of several options of public facilities that the survey respondents preferred, with sidewalks, youth centers and community gardens also receiving moderate support. Job training and microenterprise loan programs received the most support for economic development activities. Code enforcement and energy efficiency improvements were the activities of choice for other real property activities. Concerning use of HOME funds, again the survey responders overwhelmingly felt that rehabilitation of owner - occupied and renter - occupied housing was preferable over new construction. Use of ESG funds significantly leaned toward the prevention of families and individuals from becoming homeless and rapid re- housing of the recent homeless were cited many times over other uses, such as shelter operations. Consolidated Plan ROANOKE 9 OMB Control No: 2506 -0117 (exp. 06/30/2018) Demo Citizen Participation Outreach Sort Order Mode of Outreach Target of Outreach Summary of response /attendance Summary of comments received Summary of comments not accepted and reasons 1 Internet Outreach Non- A total of 124 Please see the ES- targeted /broad responses were 05 Executive community received over a Summary Section period of for a listing of approximately 6 comments weeks. received. dole it — Lunen Participation outreach Consolidated Plan ROANOKE 10 OMB Control No: 2506 -0117 (exp. 06/30/2018) URL (If applicable) Demo Needs Assessment NA -05 Overview Needs Assessment Overview The City participated in a needs assessment to assess both real and perceived needs for inclusion in the Consolidated Plan. Part of the needs assessment was based on a survey that was completed by over 100 citizens of the city of Roanoke. The city understands that there are significant needs for homeless prevention and elimination of chronic homelessness as well. Consolidated Plan ROANOKE 11 OMB Control No: 2506 -0117 (exp. 06/30/2018) Demo NA -10 Housing Needs Assessment - 24 CFR 91.205 (a,b,c) Summary of Housing Needs The city has a need to provide homeownership opportunities to extremely -low and very -low income households. Through funding to Habitat for Humanity in the Roanoke Valley, the city will strive to provide these low- income families with opportunities through homeownership. In addition, these funds will help struggling and underserved neighborhoods by helping property values increase and increasing the infrastructure stability and availability for the residents and commercial ventures in these areas. Demographics Base Year: 2009 Most Recent Year: 2015 % Change Population 97,032 98,735 2% Households 42,187 42,240 0% Median Income $35,811.00 $39,930.00 12% Table 5 - Housing Needs Assessment Demographics Data Source: 2005 -2009 ACS (Base Year), 2011 -2015 ACS (Most Recent Year) Number of Households Table Table 6 - Total Households Table Data Source: 2011 -2015 CHAS Consolidated Plan ROANOKE 12 OMB Control No: 2506 -0117 (exp. 06/30/2018) 0 -30% HAMFI >30 -50% HAMFI >50 -80% HAMFI >80 -100% HAMFI >100% HAMFI Total Households 7,200 6,380 8,290 4,430 15,940 Small Family Households 2,455 1,915 2,850 1,580 8,145 Large Family Households 305 330 485 345 535 Household contains at least one person 62 -74 years of age 1,085 1,335 1,845 1,070 3,180 Household contains at least one person age 75 or older 700 1,105 1,150 525 1,360 Households with one or more children 6 years old or younger 1,588 670 1,220 650 1,299 Table 6 - Total Households Table Data Source: 2011 -2015 CHAS Consolidated Plan ROANOKE 12 OMB Control No: 2506 -0117 (exp. 06/30/2018) Demo Housing Needs Summary Tables 1. Housing Problems (Households with one of the listed needs) Consolidated Plan ROANOKE 13 OMB Control No: 2506 -0117 (exp. 06/30/2018) Renter Owner 0 -30% >30- >50- >80- Total 0 -30% >30- >50- >80- Total AMI 50% 80% 100% AMI 50% 80% 100% AMI AMI AMI AMI AMI AMI NUMBER OF HOUSEHOLDS Substandard Housing - Lacking complete plumbing or kitchen facilities 15 110 50 25 200 25 0 15 0 40 Severely Overcrowded - With >1.51 people per room (and complete kitchen and plumbing) 55 75 25 25 180 0 0 0 10 10 Overcrowded - With 1.01 -1.5 people per room (and none of the above problems) 110 65 120 100 395 0 10 25 10 45 Housing cost burden greater than 50% of income (and none of the above problems) 3,110 930 145 10 4,195 1,250 610 430 65 2,355 Housing cost burden greater than 30% of income (and none of the above problems) 735 1,890 1,355 95 4,075 230 620 1,580 480 2,910 Consolidated Plan ROANOKE 13 OMB Control No: 2506 -0117 (exp. 06/30/2018) Demo ame i — housing Problems Table Data 2011 -2015 CHAS Source: 2. Housing Problems 2 (Households with one or more Severe Housing Problems: Lacks kitchen or complete plumbing, severe overcrowding, severe cost burden) Renter Owner ;HOUSEHOLDS 0 -30% >30- >50- >80- Total 0 -30% >30- >50- >80- Total Small Related AMI 50% 80% 100% 255 AMI 50% 80% 100% 230 NUMBER OF HOUSEHOLDS 35 AMI AMI AMI 80 AMI AMI AMI 540 Zero /negative 1,404 of four housing 560 715 2,040 Income (and problems 3,285 1,185 340 165 4,975 1,270 620 465 none of the 2,440 Having none of above four housing problems) 655 0 0 0 655 140 0 0 0 140 ame i — housing Problems Table Data 2011 -2015 CHAS Source: 2. Housing Problems 2 (Households with one or more Severe Housing Problems: Lacks kitchen or complete plumbing, severe overcrowding, severe cost burden) Data 2011 -2015 CHAS table 8 — Housing Problems 2 Source: 3. Cost Burden > 30% Renter Owner ;HOUSEHOLDS 0 -30% AMI >30- 50% >50- 80% >80- 100% Total 0 -30% AMI >30- 50% >50- 80% >80- 100% Total Small Related 1,690 AMI AMI AMI 255 405 AMI AMI AMI 230 NUMBER OF HOUSEHOLDS 35 Having 1 or more 4 70 80 154 Elderly 494 540 370 1,404 of four housing 560 715 2,040 problems 3,285 1,185 340 165 4,975 1,270 620 465 85 2,440 Having none of four housing problems 1,460 2,950 3,570 1,600 9,580 390 1,630 3,910 2,585 8,515 Household has negative income, but none of the other housing problems 655 0 0 0 655 140 0 0 0 140 Data 2011 -2015 CHAS table 8 — Housing Problems 2 Source: 3. Cost Burden > 30% Consolidated Plan ROANOKE 14 OMB Control No: 2506 -0117 (exp. 06/30/2018) Renter Owner ;HOUSEHOLDS 0 -30% AMI >30 -50% AMI >50 -80% AMI Total 0 -30% AMI >30 -50% AMI >50 -80% AMI Total NUMBER OF Small Related 1,690 1,155 565 3,410 255 405 730 1,390 Large Related 230 190 35 455 4 70 80 154 Elderly 494 540 370 1,404 765 560 715 2,040 Consolidated Plan ROANOKE 14 OMB Control No: 2506 -0117 (exp. 06/30/2018) Demo Data 2011 -2015 CHAS Table 9 — Cost Burden > 30% Source: 4. Cost Burden > 50% Renter Owner 0 -30% >30- >50- >80- Total % >50 -80% Total 0 -30% >30 -50% >50 -80% Total 0 -30% >30- >50- AMI AMI AMI AMI J40P9enter 50% 10 525 3,250 465 195 480 1,140 115 AMI 95 1,495 5 8,519 1,489 1,230 2,005 4,724 Small Related 1,370 455 55 1,880 Data 2011 -2015 CHAS Table 9 — Cost Burden > 30% Source: 4. Cost Burden > 50% Data 2011 -2015 CHAS Table 10 — Cost Burden > 50% Source: 5. Crowding (More than one person per room) Renter Renter 0 -30% >30- >50- >80- Total Owner AMI 50% 80% 100% 0 -30% 0- Total 0 -30% >30- >50- Total AMI =AM180%.l AMI 50% 80% households 140 M 100 115 AMI AMI 10 NUMBER OF HOUSEHOLDS 14 28 Multiple, unrelated Small Related 1,370 455 55 1,880 255 260 185 700 Large Related 190 20 0 210 4 25 Other, non - family 60 0 64 Elderly 270 250 60 580 590 135 150 875 Other 1,410 295 30 1,735 410 155 95 660 Total need by 3,240 1,020 145 4,405 1,259 610 430 2,299 income 10 19 24 53 income Data 2011 -2015 CHAS Table 10 — Cost Burden > 50% Source: 5. Crowding (More than one person per room) -•� �� —. vwulg Inlormatlon — 1/2 Data 2011 -2015 CHAS Source: Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 15 Renter Owner 0 -30% >30- >50- >80- Total 0 -30% >30- >50- >80- Total AMI 50% 80% 100% AMI 50% 80% 100% AMI AMI AMI AMI AMI AMI NUMBER OF HOUSEHOLDS Single family households 140 100 100 115 455 0 10 4 14 28 Multiple, unrelated family households 35 20 30 10 95 0 0 15 10 25 Other, non - family households 4 20 15 0 39 0 0 0 0 0 Total need by 179 140 145 125 589 0 10 19 24 53 income T hl.. 19 A- -_... J[u�_ _ -•� �� —. vwulg Inlormatlon — 1/2 Data 2011 -2015 CHAS Source: Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 15 Demo • "•'�•� +� a.1 V WYllls Data Source IIIIUFF"dtion — L/L Comments: Describe the number and type of single person households in need of housing assistance. The city of Roanoke does not experience issues with single person households in need of housing assistance. The majority of households that experience housing problems within the city are large families that experience extreme cost burdens. Estimate the number and type of families in need of housing assistance who are disabled or victims of domestic violence, dating violence, sexual assault and stalking. It is estimated that there are approximately 3,490 households that contain one member who is elderly. According to the US Census Bureau, approximately 4,234 households contain at least one member who is disabled. Of these households, it is estimated that approximately 40% experience housing issues. These issues will be addressed by the funding of Blue Ridge Independent Living Center to provide housing modification for low- income, disabled or elderly residents. What are the most common housing problems? The most common housing problems in the city of Roanoke are extreme housing cost burdens (especially over 50% AMI paid toward housing costs) and poor or deferred maintenance. Many of the times the extreme cost burdens experienced by families results in homelessness or a temporary loss of housing. The city will address these issues through several programs by providing funding for homelessness prevention, rapid rehousing, home rehabilitations, and homeless intervention. Are any populations /household types more affected than others by these problems? The city has a large population of refugee families that have 6 or more children per household. These families often experience overcrowding, substandard housing, and extreme cost burdens. In addition, low- income miniority households are more adversely affected by housing issues. For these reasons, the city will focus the majority of its funding in targeted areas, many of which are minority- majority areas. Describe the characteristics and needs of Low - income individuals and families with children (especially extremely low- income) who are currently housed but are at imminent risk of either residing in shelters or becoming unsheltered 91.205(c)/91.305(c)). Also discuss the Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 16 Renter Owner 0 -30% >30- >so- Total 0 -30% >30- >so- Total AMI 50% 80% AMI 50% 80% A MI AMI AMI AMI Households with Children Present 0 0 0 0 0 0 0 0 • "•'�•� +� a.1 V WYllls Data Source IIIIUFF"dtion — L/L Comments: Describe the number and type of single person households in need of housing assistance. The city of Roanoke does not experience issues with single person households in need of housing assistance. The majority of households that experience housing problems within the city are large families that experience extreme cost burdens. Estimate the number and type of families in need of housing assistance who are disabled or victims of domestic violence, dating violence, sexual assault and stalking. It is estimated that there are approximately 3,490 households that contain one member who is elderly. According to the US Census Bureau, approximately 4,234 households contain at least one member who is disabled. Of these households, it is estimated that approximately 40% experience housing issues. These issues will be addressed by the funding of Blue Ridge Independent Living Center to provide housing modification for low- income, disabled or elderly residents. What are the most common housing problems? The most common housing problems in the city of Roanoke are extreme housing cost burdens (especially over 50% AMI paid toward housing costs) and poor or deferred maintenance. Many of the times the extreme cost burdens experienced by families results in homelessness or a temporary loss of housing. The city will address these issues through several programs by providing funding for homelessness prevention, rapid rehousing, home rehabilitations, and homeless intervention. Are any populations /household types more affected than others by these problems? The city has a large population of refugee families that have 6 or more children per household. These families often experience overcrowding, substandard housing, and extreme cost burdens. In addition, low- income miniority households are more adversely affected by housing issues. For these reasons, the city will focus the majority of its funding in targeted areas, many of which are minority- majority areas. Describe the characteristics and needs of Low - income individuals and families with children (especially extremely low- income) who are currently housed but are at imminent risk of either residing in shelters or becoming unsheltered 91.205(c)/91.305(c)). Also discuss the Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 16 Demo needs of formerly homeless families and individuals who are receiving rapid re- housing assistance and are nearing the termination of that assistance All rapid re- housing services in the community are coordinated centrally through the Community Housing Resource Center (CHRC). Currently, CHRC staff follow up via telephone with families that have exited the program to monitor returns to homelessness. Households are contacted twelve months after program exit to track recidivism. The CoC is working with the Roanoke Rescue Mission – the largest shelter provider in the Continuum –to incorporate the Rescue Mission programs in the HMIS. Once the CoC begins collecting more complete shelter data, the community will establish a process for tracking returns to homelessness through the HMIS. To minimize recidivism, the CHRC provides service coordination and case management services to ensure stability for rapidly re- housed families. Multiple shelter providers have dedicated housing stability staff that work with the CHRC and follow re- housed families for a period of twelve months to provide on -going stabilization services.</p> If a jurisdiction provides estimates of the at -risk population(s), it should also include a description of the operational definition of the at -risk group and the methodology used to generate the estimates: In 2016, the CoC revised its policy for its homelessness prevention programs that prioritizes services based on the level of risk families face in becoming homeless. Applications for services are processed monthly and placed into three, "tiered" categories based on risk level. Families at "imminent" risk of homelessness are defined as households that have been to court and have an eviction scheduled within ten days or the household is residing in housing that has been condemned by a housing official and the unit must be vacated within ten days. These households fall into the tier one category and are served first. "High risk" families are defined as households that have a court date scheduled for an eviction documented with an unlawful detainer or the household is staying with family or friends and must vacate the unit within 14 days. High risk households fall into the tier two category and are served as funding allows after all families in the first tier priority have been served. The lowest tier tiered category are "at- risk" families that are defined as households that have a five day pay or quit notice issued from the landlord, but no scheduled court date or eviction. These families meet the minimum requirements for service but are only served if funding remains after all households in the first and second tier priorities have been served. Specify particular housing characteristics that have been linked with instability and an increased risk of homelessness Homelesness affects Virginia citizens of all ages and backgrounds. In 2009, 20 percent of individuals experiencing homelessness were families with children, and almost 18 percent were "chronically homeless " — unaccompanied individuals experiencing bouts of homelessness over the last three years or continuously homeless for a year or more. The primary cause of homelessness is a lack of affordable housing. On average, in Virginia, a worker must be employed full time at $19.63 an hour to afford a two- Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 17 Demo bedroom apartments. The high cost of housing makes it difficult for individuals below the poverty line to find affordable shelter. In addition, people experiencing homelessness may have insufficient education and training, adding to the challenges of finding a job. Individuals also experience homelessness as a result of a financial or personal crisis, due to domestic violence, or aging out of foster care. Mental illness can contribute to homelessness, as can leaving a jail or health care institution without resources to find and keep a home. Fewer support services for addiction can lead individuals battling substance abuse to homelessness. In the 20 count of Virginia residents who were homeless, approximately 29 percent reported chronic substance abuse; 17 percent reported being severely mentally ill, 15 percent were victims of domestic violence, and 13 percent were veterans. 2 1 "In Virginia, the Fair Market Rent (FMR) for a two - bedroom apartment is $1,021. In order to afford this level of rent and utilities, without paying more than 30 percent of income on housing, a household must earn $3,403 monthly or $40,841 annually. Assuming a 40 -hour work week, 52 weeks per year, this level of income translates into a housing wage of $19.63" (National Low Income Housing Coalition, www.nlihc.org). 2 HUD 2009 Continuum of Care Homeless Assistance Programs Homeless Populations and Subpopulations, Department of Housing and Urban Development. Discussion N/A Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 18 Demo NA -15 Disproportionately Greater Need: Housing Problems — 91.205 (b)(2) Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole. Introduction There is significant need to address housing problems within the city of Roanoke. With an aging housing stock and an abundance of properties containing lead -based paint, the city will focus on both rehabilitation of blighted homes as well as demolition and reconstruction of homes which adds to the positive housing stock with no housing problems. Hispanic and African American households are disproportionately represented populations of those who live in substandard housing. The city will concentrate its efforts in neighborhoods where there are blighting factors that affect predominately racially and ethnically minority populations. In addition, the city will continue to offer its Down Payment Assistance program to allow families to reduce their overall cost burdens. 0% -30% of Area Median Income Housing Problems Has one or more of Has none of the Household has four housing four housing no /negative problems problems income, but none of the other housing problems Jurisdiction as a whole 5,530 880 795 White 2,810 505 340 Black / African American 2,225 350 310 Asian 89 10 55 American Indian, Alaska Native 4 0 0 Pacific Islander 0 0 0 Hispanic 275 4 80 T L.1., !'3 n:.. • �•-•� Data Source: 2011 -2015 CHAS �- - �13FI UNVr uunauy Greater Need 0 - 30% AMI *The four housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per room, 4.Cost Burden greater than 30% Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 19 Demo 30 % -50% of Area Median Income Housing Problems Has one or more of four housing problems Has none of the four housing problems Household has no /negative income, but none of the other housing problems Jurisdiction as a whole 4,305 2,075 0 White 2,800 1,430 0 Black / African American 1,050 505 0 Asian 95 15 0 American Indian, Alaska Native 20 0 0 Pacific Islander 0 0 0 Hispanic 285 100 0 Tame 14 - uisproportionally Greater Need 30 - 50% AM[ Data Source: 2011 -2015 CHAS *The four housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per room, 4.Cost Burden greater than 30% 50 % -80% of Area Median Income Housing Problems Has one or more of four housing problems Has none of the four housing problems Household has no /negative income, but none of the other housing problems Jurisdiction as a whole 3,740 4,545 0 White 2,485 3,015 0 Black/ African American 875 1,225 0 Asian 60 80 0 American Indian, Alaska Native 0 0 0 Pacific Islander 0 0 0 Hispanic 235 115 0 Table 15 - Disproportionally Greater Need 50 - 80% AMI Data Source: 2011 -2015 CHAS *The four housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per room, 4.Cost Burden greater than 30% Consolidated Plan ROANOKE 20 OMB Control No: 2506 -0117 (exp. 06/30/2018) Demo 80% -100% of Area Median Income Housing Problems Has one or more of Has none of the Household has F four housing four housing no /negative problems problems income, but none of the other Jurisdiction as a whole housing problems 820 3,610 0 White 525 2,580 0 Black/ African American 200 Asian 715 0 10 80 0 American Indian, Alaska Native 0 Pacific Islander 0 0 Hispanic 0 0 0 70 120 0 Data Source: 2011 -2015 CHAS Table 16 - Disproportionally Greater Need 80 :100Y. AMI *The four housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per room, 4.Cost Burden greater than 30% Discussion N/A Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 21 Demo NA -20 Disproportionately Greater Need: Severe Housing Problems — 91.205 (b)(2) Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole. Introduction There is significant need to address housing problems within the city of Roanoke. With an aging housing stock and an abundance of properties containing lead -based paint, the city will focus on both rehabilitation of blighted homes as well as demolition and reconstruction of homes which adds to the positive housing stock with no housing problems. Hispanic and African American households are disproportionately represented populations of those who live in substandard housing. The city will concentrate its efforts in neighborhoods where there are blighting factors that affect predominately racially and ethnically minority populations. In addition, the city plans to offer its Down Payment Assistance program to allow families to reduce their overall cost burdens. 0% -30% of Area Median Income Severe Housing Problems* Has one or more of Has none of the Household has four housing four housing no /negative problems problems income, but none of the other Jurisdiction as a whole housing problems 4,555 1,850 795 White 2,325 990 340 Black/ African American 1,815 Asian 760 310 89 10 55 American Indian, Alaska Native 4 Pacific Islander 0 0 0 Hispanic 205 0 79 0 80 Table 1 7 — c . u_ "•-•" _l c . 10"1 19 r0001ems 0 - 30% AMI Data Source: 2011 -2015 CHAS *The four severe housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per room, 4.Cost Burden over 50% Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 22 Demo 30% -50% of Area Median Income Severe Housing Problems* Has one or more of four housing problems Has none of the four housing problems Household has no /negative income, but none of the other housing problems Jurisdiction as a whole 1,805 4,580 0 White 1,185 3,040 0 Black / African American 470 1,085 0 Asian 65 40 0 American Indian, Alaska Native 20 0 0 Pacific Islander 0 0 0 Hispanic 30 360 0 a c io — Jevere Housing rroolems 3U - SU% AMI Data Source: 2011 -2015 CHAS *The four severe housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per room, 4.Cost Burden over 50% 50% -80% of Area Median Income Severe Housing Problems* Has one or more of Has none of the Household has four housing four housing no /negative problems problems income, but none of the other housing problems Jurisdiction as a whole 805 7,480 0 White 525 4,970 0 Black / African American 200 1,900 0 Asian 50 90 0 American Indian, Alaska Native 0 0 0 Pacific Islander 0 0 0 Hispanic 40 315 0 aw� i7 — Jcvc# C nuusing rromems SU - tSU% AMI Data Source: 2011 -2015 CHAS *The four severe housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per room, 4.Cost Burden over 50% Consolidated Plan OMB Control No: 2506 -0117 (exp. 06/30/2018) ROANOKE 23 Demo 80% -100% of Area Median Income Severe Housing Problems* Has one or more of four housing problems Has none of the four housing problems Household has no /negative income, but none of the other housing problems Jurisdiction as a whole 250 4,185 0 White 150 2,945 0 Black / African American 100 815 0 Asian 0 90 0 American Indian, Alaska Native 0 0 0 Pacific Islander 0 0 0 Hispanic 0 185 0 Table 20 — Severe Housing Problems 80 - 100% AMI Data Source: 2011 -2015 CHAS *The four severe housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per room, 4.Cost Burden over 50% Discussion N/A Consolidated Plan ROANOKE 24 OMB Control No: 2506 -0117 (exp. 06/30/2018) Demo NA -25 Disproportionately Greater Need: Housing Cost Burdens — 91.205 (b)(2) Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole. Introduction: The City of Roanoke recognizes that African Americans and Caucasians suffer from disproportionately greater needs based on their housing cost burdens. The City will ensure that all programs are fair and equitable to all races with a special focus for rehabilitation and new homeownership opportunities for African American and Caucasian households. Housing Cost Burden Housing Cost Burden < =30% 30 -50% >50% No / negative income (not computed) Jurisdiction as a whole 26,880 7,720 6,850 790 White 19,640 4,990 3,935 340 Black / African American 5,555 1,870 2,380 310 Asian 325 100 140 55 American Indian, Alaska Native 30 4 4 0 Pacific Islander 50 0 0 0 Hispanic 770 620 230 80 fable 21— Greater Need: Housing Cost Burdens AMI Data Source: 2011 -2015 CHAS Discussion: N/A Consolidated Plan ROANOKE 25 OMB Control No: 2506 -0117 (exp. 06/30/2018) Demo NA -30 Disproportionately Greater Need: Discussion — 91.205(b)(2) Are there any Income categories in which a racial or ethnic group has disproportionately greater need than the needs of that income category as a whole? For those who earn less than 50% of AMI, African Americans and Caucasians both have a disproportionately greater need than the needs of the income category as a whole. Most of the needs identified relate to housing cost burdens where more than 30% of the household income is paid toward housing costs. If they have needs not identified above, what are those needs? Many of the needs that correlate and correspond to increased housing cost burdens relate to deferred maintenance. The City proposes to use some of the CDBG and HOME funding received during the five year Consolidated Planning period to effect housing rehabilitation and modifications for low- income households. Are any of those racial or ethnic groups located in specific areas or neighborhoods in your community? Many of the racial and ethnic minorities are concentrated in high concentration poverty areas within the City. Special focus will be paid to the Melrose- Orange Target Area during this Consolidated Plan period, as well as the West End Neighborhood Revitalization Strategy Area. Consolidated Plan ROANOKE 26 OMB Control No: 2506 -0117 (exp. 06/30/2018) F-u•. NA -35 Public Housing — 91.205(b) Introduction As evidenced by the waiting lists for housing assistance programs in Roanoke, the need for affordable housing far exceeds available resources. These needs are being addressed by seeking additional vouchers when they are made available as well as working in close partnership with the Housing Authority and other community housing organization to maximize resources to increase both the quality and availability of affordable housing. Totals in Use Program Type Certificate Mod- Rehab Public Housing Vouchers Total Project - based Tenant- based Special Purpose Voucher Veterans Affairs Supportive Housing Family Unification Program Disabled # of units vouchers in use 0 0 1,195 11696 0 1,622 50 16 0 Table 22 - Public Housing by Program Type *includes Non - Elderly Disabled, Mainstream One -Year, Mainstream Five -year, and Nursing Home Transition Data Source: PIC (PIH Information Center) Consolidated Plan ROANOKE 27 OMB Control No: 2506 -0117 (exp. 06/30/2018) Demo Characteristics of Residents -'-- • --- -. ......... .............wuaueg ncwuCnL5 by Program type Data Source: PIC (PIH Information Center) Consolidated Plan ROANOKE 28 OMB Control No: 2506 -0117 (exp. 06/30/2018) Program Type Certificate Mod- Public Vouchers Rehab Housing Total Project - Tenant- Special Purpose Voucher based based Veterans Family Affairs Unification Supportive Program Average Annual Income Average length of stay Average Household size 0 0 0 0 0 0 9,871 4 2 10,403 5 2 0 0 0 0 10,379 5 2 Housing 10,953 0 1 7,300 0 3 # Homeless at admission # of Elderly Program Participants 0 0 0 2 2 0 0 ( >62) # of Disabled Families # of Families requesting accessibility 0 0 0 0 246 320 199 521 0 0 189 506 9 13 0 2 features 0 0 1,195 1,696 0 1,622 50 16 # of HIV /AIDS program participants # of DV victims Tahla 0 0 72:2A _ rh- 0 0 ,+- . «:, 0 0 It 0 0 0 0 0 0 0 0 0 0 -'-- • --- -. ......... .............wuaueg ncwuCnL5 by Program type Data Source: PIC (PIH Information Center) Consolidated Plan ROANOKE 28 OMB Control No: 2506 -0117 (exp. 06/30/2018) Demo Race of Residents Program Type Race Certificate Mod- Public Vouchers Rehab Housing Rehab Housing Total Project - Tenant- Special Purpose Voucher based based Veterans Family based based Veterans Family Disabled Affairs Unification Affairs Unification Supportive Program Hispanic Not Hispanic Supportive Program 57 1,138 White 0 0 389 503 0 464 Housing 24 11 0 Black /African American Asian American Indian /Alaska 0 0 0 0 782 16 1,178 7 0 0 1,143 7 26 0 5 0 0 0 Native Pacific Islander Other 0 0 0 0 0 0 8 0 0 7 1 0 0 0 0 Home Transition 7 1 0 0 0 0 0 0 0 0 0 0 *includes Non - Elderly Disabled, Mainstream One -Year, Mainstream Five -year, and Nursing Tahle 7a2S — anro of o..kn -- --- Data Source: PIC (PIH Information Center) ... mal-la ncotucntb oy rrogram Type Ethnicity of Residents Program Type Ethnicity Certificate Mod- Public Vouchers Rehab Housing Total Project - Tenant - Special Purpose Voucher based based Veterans Family Disabled Affairs Unification Supportive Program Hispanic Not Hispanic 0 0 0 0 57 1,138 34 1,662 0 0 30 1,592 Housing 3 47 1 15 0 0 *includes Non - Elderly Disabled, Mainstream One -Year, Mainstream Five -year, and Nursing Home Transition TahlP ?526 — Frh^irit f P bl' H y o u is ousmg Residents by Program Type Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 29 Demo Data Source: PIC (PIH Information Center) Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 30 Demo Section 504 Needs Assessment: Describe the needs of public housing tenants and applicants on the waiting list for accessible units: Public Housing tenants and applicants have a variety of needs. Besides those tenants and applicants who need wheelchair accessible units, there is a need for personal assistance services, peer counseling, transportation services, and training for independent living skills. Many of the applicants and tenants who are elderly have some form of physical disability which requires supportive services such as case management, meal programs, and transportation services. Most immediate needs of residents of Public Housing and Housing Choice voucher holders The city of Roanoke Redevelopment and Housing Authority currently has 299 eligible applicants in its Public Housing waiting list and 2352 applicants on the Section 8 waitlist. The family waitlist demographics vary from families in desperate need of affordable housing, elderly or disabled families, and families involuntarily displaced due to owner action, natural disaster, or government action (Homeless). The most immediate need for most, if not all, of these families is affordable housing. How do these needs compare to the housing needs of the population at large The needs of the families on the RRHA waitlist are very representative of the need in the city of Roanoke for affordable housing. Discussion N/A Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 31 Demo NA -40 Homeless Needs Assessment — 91.205(c) Introduction: Homelessness directly affects thousands of Virginians annually. According to the 2013 Annual Homeless Assessment Report to Congress by the U.S. Department of Housing and Urban Development, there were 4,532 homeless people in Virginia during a 24 hour snap shot conducted in January by localities statewide. Four to five times that number may actually experience homelessness at some point during the year, according to national homeless studies. Many of these persons have special needs based on situations ranging from physical or mental disabilities to chronic substance abuse. Of the total homeless population, many are also victims of other circumstances such as job loss or domestic violence. In 2014, the number of homeless in the Roanoke Region (including Alleghany County) decreased from 527 in 2013 to 440 in 2014. This is a significant decrease of 16.5% and represents a trend of decreasing numbers over the past three years in the Roanoke Region. Environmental factors over which we have little control such as an economy that is slowly improving may be influencing this downward trend in numbers. More likely however, is that the downward trend is being influenced by factors that we do control. Homeless service providers have restructured the way they work together to address issues of homelessness. They have put together rapid rehousing and homeless prevention strategies such as a system of central intake and a community housing resource center to reduce the amount of time people spend in a homeless condition. They are reducing redundancy in services by using sophisticated information management systems to share information among agency service providers. Collaboration among agencies and organizations has become a norm not an anomaly. The results of these changes are significant factors influencing the downward trend in numbers. In a recent report to Roanoke City Council by the Chair of the Continuum of Care, it was reported that the average length of time for a homeless person from entry into shelter to placement in permanent housing decreased by 67% in the last six months and; the average length of time from program referral to placement in permanent housing is now 16 days. Because of its strong safety net of services, Roanoke continues to attract people from outside the region who find themselves in a homeless condition, but they represent a smaller percentage of the total population. The 2014 report indicates 42.5% of respondents came to the Blue Ridge Continuum of Care catchment area in a homeless condition compared to 48.8% in 2013. Consolidated Plan ROANOKE 32 OMB Control No: 2506 -0117 (exp. 06/30/2018) Homeless Needs Assessment Population Persons in Households with Adults) and Child(ren) Persons in Households with Only Children Persons in Households with Only Adults Chronically Homeless Individuals Chronically Homeless Families Veterans Unaccompanied Child Persons with HIV Data Source Comments: Demo Estimate the # of persons experiencing homelessness 0 Estimate the # Estimate the # Estimate the # on a given night WEstimate becoming homeless exiting homelessness of days persons Sheltered Unsheltered each year each year experience homelessness 0 30 42 0 0 0 0 88 0 0 0 0 7 218 0 0 0 37 1 0 0 0 0 0 0 0 0 0 0 48 142 0 0 0 0 0 0 Table 26-74 - Homeless Needs Assessment 0 0 0 0 0 0 0 0 0 0 0 0 Indicate if the homeless population is: Has No Rural Homeless If data is not available for the categories "number of persons becoming and exiting homelessness each year," and "number of days that persons experience homelessness," describe these categories for each homeless population type (including chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth): Consolidated Plan ROANOKE 33 OMB Control No: 2506 -0117 (exp. 06/30/2018) Demo <p align = "LEFT " ><u> Chronically Homeless Individuals and Families< /u > < /p ><p align = "LEFT " >The responsibility for implementing new permanent supportive housing for the chronically homeless is shared by the community as a whole through priorities established by the Blue Ridge Interagency Council on Homelessness (CoC Board); goals established by the CoC leadership; and specific programs discussed and designed by the Homeless Prevention and Rapid Rehousing subcommittee of the CoC. High barrier families and those experiencing chronic homelessness are prioritized as they often have high barrier needs such as zero income, criminal records and /or poor credit history.< /p ><p align = "LEFT " ><u> Veterans and Families< /u>< /p ><p align = "LEFT" >The Roanoke Valley currently has a 15 bed shelter program for homeless male veterans experiencing serious mental illness including substance use disorders. In addition, all area shelters serve veterans regardless of their eligibility for assistance from the Department of Veterans Affairs, including female veterans. The Salem VA Medical Center serves an estimated 142 homeless veterans annually. In partnership with the local PHA, the community receives HUD -VASH vouchers to administer permanent housing subsidies for this targeted population. These veterans continue to receive critically important case management services necessary to resume living independently.< /p ><p align = "LEFT " ><u >Unaccompanied Youth< /u > < /p ><p align = "LEFT " >Our Homeless School liaisons are key to identifying homeless youth and providing linkages to services. Agencies focus on the family unit in order that children and youth may have a safe, nurturing environment while the family obtains employment and seeks permanent housing. All area shelters will house youth as young as 18. The Juvenile Court refers young runaways to a variety of non - residential services that are currently available in community. The City funds placements for runaway youth (who are before the court) to the Lynchburg Group Home system for up to 59 days.< /p> Consolidated Plan ROANOKE 34 OMB Control No: 2506 -0117 (exp. 06/30/2018) Nature and Extent of Homelessness: (Optional) Race: Sheltered: Unsheltered (optional) White 141 0 Black or African American 92 0 Asian 2 0 American Indian or Alaska Native 2 0 Pacific Islander 0 0 Ethnicity: Sheltered: Unsheltered (optional) Hispanic 3 0 Not Hispanic 0 Data Source 0 Comments: Estimate the number and type of families in need of housing assistance for families with children and the families of veterans. According to the National Alliance to End Homelessness, approximately 578,424 people in the U.S. are homeless on any given night. Of these, 49,933 are veterans and 216,197 are people in families. The Alliance also reports that 15% of the homeless population are considered chronically homeless in the Roanoke Region. As far as homelessness among families with children data released in November 2014 by the National Center on Family Homelessness indicates, "A staggering 2.5 million children are now homeless each year in America. This historic high represents one in every 30 children in the United States ". Families with children are a significant segment of the homeless population in the Roanoke Valley. In the 2013 -14 school year, Roanoke City Public Schools identified 652 students experiencing homelessness. There are more families experiencing homelessness; however, the Roanoke Valley has very limited shelter opportunities that serve only families and in such a way that a family can stay together as a unit. Describe the Nature and Extent of Homelessness by Racial and Ethnic Group. As indicated above, the 2020 Point -in -Time (PIT) Count conducted on January 22, 2020 reported: White - 41; Black or African American -92; Asian -2; American Indian or Alaska Native -2; and Hispanic -3. Data in the survey tells us that finding affordable housing and an inability to find work are among the reasons most often cited for being homeless. These and other barriers facing the homeless such as affordable health and oral health care in this report are indicators that there is yet much to be done to resolve the underlying causes of homelessness. Of the 440 individuals who were homeless on that day, 257 adults ages 18 and older completed the survey. Children under the age of 18 were not surveyed. Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 35 Describe the Nature and Extent of Unsheltered and Sheltered Homelessness. Point -in -time counts of sheltered and unsheltered people experiencing homelessness occurs yearly in each jurisdiction nationwide. In Virginia, this count takes place on a single night in late January. In order to qualify for federal homeless assistance funds, the U.S. Department of Housing and Urban Development (HUD) requires communities to conduct a point in time count not less than bi- annually. The Blue Ridge Interagency Council on Homelessness, the governance body for homeless services in the region, is the lead entity that conducts the point -in -time count annually. The data collected provides valuable information to area service providers, policy makers, and the general public on the individual and family challenges and barriers associated with homelessness. Below are the results from the 2014 PIT Count. • Nightly count averages in 2014 decreased by 16.5% (440 compared to 527 in 2013) • 257 shelter respondents (adults 18 and over) completed the survey. This is a 29% increase over 2013 or 58 more respondents. • 57.6% of respondents were living in the Blue Ridge Continuum of Care catchment area when they became homeless compared to 51.2% in 2013 • The top 5 challenges faced by homeless include: 1) Affordable housing ( #1 in 2013); 2) Cannot find work ( #2 in 2013); 3) Medical problems ( #3 in 2013); 4) Dental problems ( #4 in 2013); and 5) Past incarcerations ( #6 in 2013) • The oldest respondent was 65 years old and the youngest was 19. • The average age was 45.7 years compared to 49 in 2013. • 149 men (58.4 %) and 102 women (40 %) completed the survey • 55.3% (141) of those surveyed identified themselves as white and 36.1% (92) identified themselves as African - American • 19% (48) of respondents were veterans • 28.5% (73) of respondents reported having received mental health services in the past • 20.6% (53) of respondents reported having received treatment for problems related to alcohol • 18% (46) of respondents reported having been treated for drug dependency • 81.2% (207) reported having a high school /GED education or more. Educational attainment has been trending upward since 2011 (73.4 %, 77.9 %, and 79.9 %). • 34.7% (85) of respondents were employed either "on" or "off' the books, just slightly down <1% from 2013 • 46.1% (113) reported making money on food stamps • 57.4% (147) of respondents reported looking for work compared to only 51.8% or 124 looking in 2013 • 76.9% (163) of respondents reported they have never heard of the Community Housing Resource Center; 16 respondents (6.3 %) had received services from the CHRC, an increase of 3 respondents over 2013 and 10 respondents in 2012. • There were 80 children under age 18 with their homeless parent(s); 43 children between the ages of 5 -18 are attending school while 6 were not attending school Consolidated Plan ROANOKE 36 OMB Control No: 2506 -0117 (exp. 06/30/2018) Discussion: N/A Consolidated Plan ROANOKE 37 OMB Control No: 2506 -0117 (exp. 06/30/2018) NA -45 Non - Homeless Special Needs Assessment - 91.205 (b,d) Introduction: Due to income limitations and continued underfunding of programs for people with physical and /or sensory disabilities, extremely low- to low- income individuals with disabilities remain in serious need of financial assistance to enable them to be independent within their own homes and the community. Some individuals with disabilities are unable to leave their homes without assistance from others; others cannot remain in their own homes without a personal assistant; and others are placed in nursing homes simply because they lack the financial resources needed to modify their homes. Describe the characteristics of special needs populations in your community: According to the Social Security Administration's (SSA) OASDI (Old -Age, Survivors, Disability Insurance) Beneficiaries by State and County, December 2013 statistics, there were 22,848 City of Roanoke residents receiving either Social Security retirement or disability benefits. This number has increased almost 12% since December 2012. The average Social Security Disability Benefit amount in 2015 was $1,165 or $13,980 per year. Of these 22,848 recipients, 4,492 receive Supplemental Security Income (SSI) benefits. During 2015, these individuals will receive no more than $733 per month or $8,796 per year —well below the Federal Poverty Level. Based on these statistics, it is clear that individuals with disabilities continue to remain some of Roanoke's poorest and most disenfranchised. What are the housing and supportive service needs of these populations and how are these needs determined? Access to suitable, safe, affordable, and accessible housing with opportunities for education, employment, relationships, and active participation is the foundation of inclusive communities. In Virginia and nationally, individuals with disabilities receiving Supplemental Security Income (SSI) benefits or whose income is otherwise limited continue to be priced out of the housing market. Many people with disabilities can and would choose to live independently, with or without support services, if they had access to affordable, accessible housing options. To create real and meaningful opportunities for individuals with disabilities to live inclusively in communities, it is necessary to acknowledge the community housing challenges associated with the deep poverty that affects the majority of people with disabilities. Most government housing programs have eligibility requirements related to median income. Under current federal guidelines, housing is considered to be affordable for low- income households when the cost of monthly rent, including tenant -paid utilities, does not exceed 30 percent of monthly household income. Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 38 Data reported in the Technical Assistance Collaborative's report, Priced Out in 2012: The Housing Crisis for People with Disabilities, and by the National Low Income Housing Coalition's Out of Reach 2012 rank Virginia as the ninth most unaffordable state in the nation to rent a two - bedroom housing unit. In Virginia, the 2012 Fair Market Rent for a two - bedroom apartment was $1,054. In order to afford this level of rent and utilities without paying more than 30 percent of income on housing, earned household income must be $3,512 monthly or $42,143 annually. The annual income of a single individual in Virginia receiving an SSI payment of $698 equaled only 15.6 percent of median income. This is almost 30 percent below the 2012 federal poverty guidelines of $11,170 for an individual, and as a result, the housing affordability gap for people with disabilities in the Commonwealth is significant. Together, these two national reports confirm that individuals with disabilities who rely on SSI payments as their source of income continue to be some of the poorest people in the nation. These reports provide a vivid picture of the housing challenges faced by Virginians, with and without disabilities, who have low to moderate incomes. National findings, according to Priced Out in 2012, report the following: • The average annual income of a single individual receiving SSI payments was $8,714, equal to only 19.2 percent of the national median income for a one - person household and almost 22 percent below the 2012 federal poverty level. • The national average rent for a modest, one - bedroom apartment was $758, equal to 104 percent of the national average monthly income of a one - person SSI household. These findings confirm that in 2012, it was virtually impossible for a single adult receiving SSI to afford rental housing in the community unless they had some type of permanent rental subsidy. Discuss the size and characteristics of the population with HIV /AIDS and their families within the Eligible Metropolitan Statistical Area: The Council of Community Services' Drop -In Center provides a safe and confidential environment where individuals may come and receive free information regarding HIV, HCV, STDs, and other health related issues. The Center houses a Resource Center containing books, magazines, and free informational brochures focused on HIV, STDs, HCV, and other health and social related issues. The Center has many partners in the community including Blue Ridge Behavioral Healthcare; Roanoke City Health Department (and other health department localities); Department of Corrections and regional jails /juvenile detention centers; Roanoke Treatment Center (and other substance abuse facilities); colleges; homeless shelters; churches; and others who may ask for services. Discussion: N/A Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 39 NA -50 Non - Housing Community Development Needs — 91.215 (f) Describe the jurisdiction's need for Public Facilities: The City of Roanoke has a robust park and greenway system to serve the citizens. In order to fully serve all neighborhoods within the jurisdiction, several public facility needs may be addressed during this Consolidated Planning period. Some of the needs to be addressed may be: pocket or neighborhood parks, greenway creation and installation, installation of public art, and installation of street trees. How were these needs determined? These needs were determined based on input from City of Roanoke staff in the Planning, Building, and Development and Parks and Recreation divisions as well as through the Comprehensive Plans and Comprehensive Recreation Master Plan. Additionally, citizens provided feedback during the city's Consolidated Plan survey. Describe the jurisdiction's need for Public Improvements: The City of Roanoke has a great need for infrastructure improvements within several low- income block groups located within targeted areas in the city. A major infrastructure project along the 13th Street Corridor in the West End Neighborhood Revitalization Strategy Area will be addressed during the first year of the five -year Consolidated Planning Period. This project will alleviate stormwater and drainage issues while improving access and beautifying the neighborhood. Several other needs for public improvements exist, including sidewalk, curb, and guttering work in low- income areas as well as street improvements in various low- income block groups throughout the city. How were these needs determined? These needs were determined based on input from City of Roanoke staff in the Planning, Building, and Development and Parks and Recreation divisions as well as through the Comprehensive Plans and Comprehensive Neighborhood Plans. The Neighborhood Revitalization Strategy Area plan for the West End NRSA denotes a strong need for infrastructure improvements, especially along the 13th Street Corridor. Additionally, citizens provided feedback during the city's Consolidated Plan survey. Describe the jurisdiction's need for Public Services: The City of Roanoke boasts many different not - for - profit entities that provide needed public services to the citizens of the city. Citizens would be severely adversely affected if public services were not available to prevent homelessness, provide shelter when homeless, provide services to youth to Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 40 continue and improve their education and to prevent abuse and neglect. The City will continue to provide lifesaving public services to low- income individuals over the life of the five -year Consolidated Planning period in order to help alleviate issues and concerns for disadvantaged and low- income households. How were these needs determined? These needs were determined based on input from City of Roanoke staff in the Planning, Building, and Development, Homeless Assistance Team, and Department of Social Services divisions as well as through the Comprehensive Plans and Neighborhood Plans. Additionally, citizens provided feedback during the city's Consolidated Plan survey. Consolidated Plan ROANOKE 41 OMB Control No: 2506 -0117 (exp. 06/3012018) Housing Market Analysis MA -05 Overview Housing Market Analysis Overview: The City of Roanoke has a high number of single family homes affected by lead -based paint. There are 47,260 units of residential housing within the city, of which 40% are rental units with 60% owner - occupied units. Many of the owner - occupied units are contaminated by lead -based paint and have some housing issues. The City will provide opportunity for currently owner - occupied units to receive rehabilitation assistance for both emergency and non - emergency repairs. In addition to repairing existing homes, there is a demand for new homeownership opportunities within the City. In order to meet this demand, the City will rehabilitate existing, substandard homes for resale to eligible families, construct new homes on vacant infill lots for sale to eligible families, and provide down - payment assistance to eligible households. Consolidated Plan ROANOKE 42 OMB Control No: 2506 -0117 (exp. 06/30/2018) MA -10 Number of Housing Units — 91.210(a) &(b)(2) Introduction The City has an overwhelming number of detached, single - family homes that may be affected by lead - based paint or other housing needs. In addition, the City works with the Roanoke Redevelopment and Housing Authority which provides subsidized housing for disadvantaged and low- income households who wish to rent within the City. In light of these factors, the City determined that the greatest need for CDBG and HOME funding was to focus on rehabilitation of existing owner - occupied structures as well as the creation of new homeownership opportunities, either through acquisition, rehabilitation and resale, or through the acquisition of vacant lots with new construction and sale to eligible households. All residential properties by number of units Property Type Number % 1 -unit detached structure 30,835 65% 1 -unit, attached structure 1,575 3% 2 -4 units 5,605 12% 5 -19 units 6,190 13% 20 or more units 2,815 6% Mobile Home, boat, RV, van, etc 295 1% Total 47,315 100% i able 27--:4 — Residential Properties by Unit Number Data Source: 2011 -2015 ACS Unit Size by Tenure Table 28-" — Unit Size by Tenure Data Source: 2011 -2015 ACS Describe the number and targeting (income level /type of family served) of units assisted with federal, state, and local programs. The City of Roanoke targets those families earning 80% or below area median income for all programs for CDBG, ESG, and HOME funds. The City does not propose to use funds to create rental housing Consolidated Plan ROANOKE 43 OMB Control No: 2506 -0117 (exp. 06/30/2018) Owners Renters Number % Number % No bedroom 30 0% 1,155 6% 1 bedroom 300 1% 4,480 23% 2 bedrooms 5,075 22% 8,110 41% 3 or more bedrooms 17,285 76% 5,805 30% Total 22,690 99% 19,550 100% Table 28-" — Unit Size by Tenure Data Source: 2011 -2015 ACS Describe the number and targeting (income level /type of family served) of units assisted with federal, state, and local programs. The City of Roanoke targets those families earning 80% or below area median income for all programs for CDBG, ESG, and HOME funds. The City does not propose to use funds to create rental housing Consolidated Plan ROANOKE 43 OMB Control No: 2506 -0117 (exp. 06/30/2018) opportunities as the Roanoke Redevelopment and Housing Authority provides sufficient units for low - income rental housing. All rehabilitations will be targeted to households earning 80% of AMI and below. Provide an assessment of units expected to be lost from the affordable housing inventory for any reason, such as expiration of Section 8 contracts. During the five -year period of the Consolidated Plan, the City does not expect to lose any units from the affordable housing inventory. The City will create new affordable homeownership opportunities through the construction or rehabilitation of affordable housing for purchase. In addition, the RRHA has applied to HUD to receive a Choice Neighborhoods Grant which will allow the RRHA to significantly increase the number of affordable rental units available for the public. Does the availability of housing units meet the needs of the population? The City believes that the number of housing units available does meet the needs of the population. With a continued effort to work with Habitat for Humanity, those lowest- earning citizens are able to achieve the dream of homeownership, therefore the City will provide funding to Habitat for Humanity in the Roanoke Valley as well as other low- income housing providers, to continue to offer assistance to low- income first -time homebuyers. Describe the need for specific types of housing: The needs for specific types of housing that are most prevalent in the City of Roanoke are housing for the homeless, including transitional living arrangements; single - family homeownership opportunities through the construction or rehabilitation of single units or duplexes; and rental units constructed and managed by the Housing Authority to meet the needs of low- income families. Discussion N/A Consolidated Plan ROANOKE 44 OMB Control No: 2506 -0117 (exp. 06/30/2018) It is estimated that roughly 80% of the units that contain lead -based paint are occupied by low- or moderate - income families. The City of Roanoke is a recipient of the Healthy Homes Lead Safe Grant which provides lead -based paint remediation for low- income households. Additionally, the City will remediate all lead -based paint hazards in homes that are to be rehabilitated for resale, rehabilitated under the City's Major Rehabilitation Program, or homes that are purchased by qualified households under the City's Downpayment Assistance Program. Discussion N/A Consolidated Plan ROANOKE 49 OMB Control No: 2506 -0117 (exp. 06/30/2018) MA -25 Public and Assisted Housing — 91.210(b) Introduction The Roanoke Redevelopment and Housing Authority (RRHA) administers and manages a HUD assisted housing program that provides apartments for low to moderate - income families. The goal of the RRHA is to provide theirt residents from assisted housing to home ownership. Totals Number of Units Program Type # of units vouchers available Certificate Mod -Rehab Public Housing 1,263 Vouchers Total 1,757 Project -based Tenant-based Special Purpose Voucher Veterans Affairs Supportive Housing 364 Family Unification Program 27 Disabled 402 # of accessible units *includes Non - Elderly Disabled, Mainstream One -Year, Mainstream Five -year, and Nursing Home Transition ame 1741 — Total Number of Units by Program Type Data Source: PIC (PIH Information Center) Describe the supply of public housing developments: Describe the number and physical condition of public housing units in the jurisdiction, including those that are participating in an approved Public Housing Agency Plan: The RRHA (Roanoke Redevelopment and Housing Authority) operates eight (8) public housing developments and scatter sites developments, that contain 1,261 units, all of which are part of the approved PHA plan. Consolidated Plan ROANOKE 50 OMB Control No: 2506 -0117 (exp. 06/30/2018) Public Housing Condition Public Housing Development Average Inspection Score Bluestone Park 85 Indian Rock Village 85 Jamestown Place 85 Lansdowne Park 85 Melrose Towers 85 Morningside Manner 85 dole 3a'h& - ruouc mousing conaition Describe the restoration and revitalization needs of public housing units in the jurisdiction: The RRHA has developed a 5 -year Action Plan for revitalizing and modernizing its public housing, describing the highest priority physical improvements that can be accomplished within projected available funds. An Annual Statement details the most immediate repairs and replacements needed. These documents have been prepared for and are a part of documentation submitted to HUD under its Capital Fund Program. The Action Plan is reviewed each year, and updates are sent to HUD each year with the Agency Annual Plan. Describe the public housing agency's strategy for improving the living environment of low - and moderate - income families residing in public housing: Physical improvements identified in the Five -Year Action Plan include: site improvements, such as landscaping, site lighting, sidewalk repair, and paving driveways and parking lots; hazards abatement; plumbing improvements; repairs to interior walls and cabinets; upgrading electrical services; energy cost savings through upgrading windows, doors, hardware and heating systems; repairing or replacing roofing, gutters, and downspouts; constructing retaining walls; exterior painting; and replacing appliances. Costs associated with any necessary relocation during the rehabilitation are also included in the Capital Fund budgets. The RRHA's Resident Services Division takes a leadership role in providing resources for residents to promote and encourage self- sufficiency, improve the quality of life and make assisted housing a place of opportunity. The Division identifies resources and provides opportunities for families living in assisted housing in the areas of education, job training and employment. Funding from HUD, along with strong partnerships with community organizations, make possible a great many of the programs and opportunities offered residents. The Family Self- Sufficiency Program (FSS) enables residents of public housing and participants in the Section 8 Housing Choice Voucher program to identify their personal obstacles to self- sufficiency and, with the help of a case manager and area service providers, develop a set of steps that lead to economic Consolidated Plan ROANOKE 51 OMB Control No: 2506 -0117 (exp. 06/30/2018) self- sufficiency. I n many cases, residents also accumulate a savings escrow account through increases in earned Income. HUD grants, such as the Resident Opportunities for Self Sufficiency (ROSS), complement the FSS program by providing supportive services and job- training opportunities to residents of designated public housing developments. Further, as evidenced by the Villages at Lincoln and the Hurt Park redevelopment efforts, the RRHA has made strides in working to integrate public housing into the surrounding neighborhoods, which provides a means for low- and moderate - income families to transition out of public assistance programs, All public housing residents and Housing Choice Voucher program participants have the opportunity to participate in the Family Self- Sufficiency (FSS) Program. Living at the Villages at Lincoln is contingent upon continued participation in the FSS program. Education and training opportunities are provided on- site at the Neighborhood Networks Center. Discussion: N/A Consolidated Plan ROANOKE 52 OMB Control No: 2506 -0117 (exp. 06/30/2018) N QJ Y O 3 v U Q1 fu U O V) L- 0 c O 0 u U) 0 v C QJ U QJ U 3 O N bA c U N c ° ° O o •N v bio m QJ O O s � `.~ � c Q/ N m N v - O O O QJ c Q1 N ++ O L O C +'' GCA C C c C > Q � aL Q O ro _ s = a QJ N C v_ O E aJ Ni av) v �^ 0 to O �e C co '^ 00 O U 0 QJ a1 N C O CU U) o N m " v = T — C o L QJ , m c N N 0 c '� fU C u o m N s v tw m c N t m cl _ m +, E ac, C r 4J c •4 �, IA 0 E m 0 0 -0 C O v .L fl� H M i N m = O m Y L O O c U n L2 0 -a Lo N _ O L O L QJ 4- 0 Q aJ O aJ u E O_ tin 4 , c oa O v a +�+ s H N L 0 '? N 3 ++ OJ a, E L o — — o v s A C o m aci C u Ln E n v y aJ s — ca C ai 0 N in QJ u +' E C m aJ L L.L. w ._ bA C QJ N f0 H .m— m L L Ln _ 0 +; O ou Ln m L N 0 C •i s C Y N iJ tL s L fl_ O L UA a) 3 U) M O �p QJ u LA m O N m tw m Q L C Z n Ln W 0 c CL bA L E L L O U � U +J L v v c ..0 m aJ C: — O _ N v C c v N E -o C L Q- c u E O N s m a..+ E Q' m L v m 3 Ln 3 o ai v1 Q`J 4= Q = +•, E N of m QJ U N -0 c QJ U C QJ N vi N to �~ O t +, +� m U N kn m Q1 o O Ln "O a) m a E 0 'E N N cu C — N s s QJ L U C O tn (L6 N 3 ? (a +, ci L CL E m QJ m + QJ i o E •Y v> s Q +� ��.. E o a u 0 m o a p c in m L +� 4 c o o Q U v N m s s v E v r-1 U C u O m v — :vi 0 s vi Ln > co QJ Q, m m E m m N V U QJ •C two m L 1� 0 O O m m a= N N QI L 3 -O C > 4� QJ N QJ O — C N +' c0 C o v- v o? t �n 0 0 v o 3 Qi N s m aJ v) n O c O •V C L Ca N O O 1 C i0 v v C +, c L O m E m u m Ln 3 > O N ON 4J C) > — O s v N _O _ Gl n N m t a n -0� E v CA E ++ C O O LA- 0 N QJ 3 L N L _ J c� E L 0 o a N _ c CU 0 bD 2 C Q) M E L `n E> -a aco v N U U N m QLn LO 0J L" CQ O vNi u V)i T V c — Q m -0 N QJ Y O 3 v U Q1 fu U O V) L- 0 c O 0 u U) 0 v C QJ U QJ U 3 O N bA c U N c ° ° O o •N v bio m QJ O O s � `.~ � c Q m N v - O 4- N O QJ N C N ++ 0 L O C N +'' GCA _O O u O 3 v > u QJ aL Q N •- O C v_ O E N .? Ni av) Q. E O u � O 3 Co uj N tw QJ 00 U Q) s QJ a1 N C O cu 4J O N m L QJ T — Ln � o L QJ m >6 VI '� Oco '+� m N v tw m y_ 0 L u L 4J o ° 3 Ln L CL C r 4J c •4 ° IA 0 r14 m 0 0 -0 C O v "a fl� H M i N m N m Y L O C U 4- VI Q) n L2 0 C En m 3 � vi U QJ Q aJ ±-+ E u V +� O O oa O v a +�+ s H N L 0 '? N 3 ++ OJ a, E L o — — to Ln N O N O � m LL r to C C u Ln +J CL O O m m m QJ 4 H 3 b Q) C — ca .'_^ ai 0 uo�—'� L m -� L O bA C QJ N f0 H N C m L L Ln _ ++ +; O ou aJ Z s C 3 iJ tL m Ln W Y O z Q O c m d v QJ m 72 0 U 00 0 N O Q x ti 0 ID 0 N 0 z O C 0 u m ° ° O o 0o c .;7, 3 E Q. O O > a>i O H '0 Q. O 3 Co Ln m 00 Ln C Z C 06 Cm C a 3 u °v ° Ln H 3 v C �+ Z O CO bA 06 H C C C En m 3 � O 2 3 V O O O O H L m O u 0 'LA 4! p m i m > N > L. +; O s `A r-i 00 O ° LA �o O tw m Z E C 06 W 0 c L L � U V1 0 O N s m 3 Ln 3 v1 O 4= Q = 3 T -0 c N v O t +, +� v E 3 3 o N N T C — N s QJ L U C tn (L6 N 3 C 3 OL +, ci = U U = m Ln W Y O z Q O c m d v QJ m 72 0 U 00 0 N O Q x ti 0 ID 0 N 0 z O C 0 u m Describe mainstream services, such as health, mental health, and employment services to the extent those services are use to complement services targeted to homeless persons <p align = "LEFT " >The CoC recognizes the importance of access and enrollment in mainstream benefits for clients in maintaining housing stability. 1. The primary strategy to address this is through quality training for shelter staff. 2. Front line staff are educated during quarterly trainings about eligibility for mainstream benefits and work directly with clients to complete necessary paperwork, provide needed transportation and other services to remove barriers to access. 3. DSS has in place the Common Help on- line application system which allows clients the ability to apply on -line for TANF, SNAP, and Medicaid. Part of this strategy includes increasing staff knowledge of all housing voucher programs available and eligibility requirements. This mainstream benefit is especially important for clients on a fixed income to maintain housing stability. 4. Our community also has rapid rehousing subsidies available and training on eligibility for these programs is also provided to staff regularly.< /p> List and describe services and facilities that meet the needs of homeless persons, particularly chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth. If the services and facilities are listed on screen SP -40 Institutional Delivery Structure or screen MA -35 Special Needs Facilities and Services, describe how these facilities and services specifically address the needs of these populations. OVERNIGHT SHELTERS Family Promise of Greater Roanoke is a multi - denominational network of religious congregations who have joined together to provide shelter for homeless families. Families are carefully screened to ensure the safety of other homeless families and congregation volunteers. Red Shield Lodge is an emergency shelter for males only, sponsored by the Salvation Army. They can accommodate up to 36 individuals during a single night. Meals are also provided at the shelter for both guests and other homeless persons sleeping outside. The Rescue Mission is the largest provider of emergency shelter in Roanoke. Its components include a health care center, male recovery program, family and female shelter, and transient male shelter. Supportive services include meals, showers, clothing, and furniture, assistance with prescriptions, recovery program and employment training. TRUST House is a non - profit organization serving the Roanoke Valley with a mission to provide transitional and emergency shelter to individuals, families and veterans, with an emphasis on case management, intervention and referrals. The Turning Point is a domestic violence shelter for female victims and their children sponsored by the Salvation Army. They can house a maximum of 60 women and children. The Salvation Army provides furnishings and household items from their retail stores for those who transition into permanent housing. Consolidated Plan ROANOKE 55 OMB Control No: 2506 -0117 (exp. 06/30/2018) MA -35 Special Needs Facilities and Services — 91.210(d) Introduction The city of Roanoke provides support to institutions and non - profit organizations that provide services to special needs populations. This includes CDBG funding provided to at -risk youth, abused and molested children, and housing for very -low and extremely -low income households. These services provide much - needed support for individuals and families who are experiencing special needs. CDBG funding is also provided to Blue Ridge Independent Living Center to facilitate the process for disabled individuals to return home from hospitals, nursing homes, rehab facilities, or mental health facilities. Including the elderly, frail elderly, persons with disabilities (mental, physical, developmental), persons with alcohol or other drug addictions, persons with HIV /AIDS and their families, public housing residents and any other categories the jurisdiction may specify, and describe their supportive housing needs Specialized housing - related needs of seniors in Roanoke include assistance with home repair, assistance with financing and construction of accessibility features such as ramps, support in working with landlords to maintain properties to protect and meet the needs of older tenants. In order to assist seniors in staying in their homes and living independently, the need for community support services such as case management, home care, meals programs and transportation is anticipated to increase based on projections of increasing proportion of the local population represented by this age group. Currently, agencies such as the Local Office on Aging (LOA), provide such services, but service expansion will be needed in future years to meet the anticipated increase in need. Most persons who are considered frail elderly need supportive services in order to remain in their homes. LOA case managers have identified frail elderly persons in Roanoke living in substandard housing who hesitate to inform others of their plight or request assistance due to fear of having to leave home and losing their independence. Supportive services such as case management, home care, meals programs, transportation, and assistance with home repair are critical needs for this population group, and these needs are projected to increase as the percentage of the local population comprised of persons of advanced age increases. The City of Roanoke Redevelopment and Housing Authority (RRHA) has 42 apartments in the public housing developments which are accessible for persons with mobility impairments and seven (7) apartments for persons with audio /visual impairments. The Low Income Housing Tax Credit units managed by RRHA include 56 that are wheelchair accessible. RRHA has two (2) wheelchair accessible units located in a non - public housing apartment complex in the City of Roanoke. Organizations in Roanoke currently providing specialized housing services to individuals with substance abuse issues include the Rescue Mission of Roanoke, Inc., and Bethany Hall. Providers of clinical or Consolidated Plan ROANOKE 57 OMB Control No: 2506 -0117 (exp. 06/30/2018) other supportive services include Blue Ridge Behavioral Healthcare, National Counseling Group, and East Mental Health, LLC. Organizations in Roanoke providing specialized housing services to victims of domestic violence include the Salvation Army's Turning Point residential shelter. RRHA currently administers 80 HUD Veterans Affairs Supportive Housing (HUD -VASH) Vouchers, providing rental assistance to homeless veterans. This number has been sufficient to meet the needs identified by the Salem VA Medical Center. Describe programs for ensuring that persons returning from mental and physical health institutions receive appropriate supportive housing The city continues to fund Blue Ridge Independent Living Center's "Empowering Individuals with Disabilities" program which seeks to allow individuals who are returning from a mental or physical health institution to live in their own homes with or without supports. The city continues to partner with non - profit agencies to provide training and referral services to individuals reentering the housing market in order to ensure their safety, health, and overall wellbeing. Specify the activities that the jurisdiction plans to undertake during the next year to address the housing and supportive services needs identified in accordance with 91.215(e) with respect to persons who are not homeless but have other special needs. Link to one -year goals. 91.315(e) The city will continue its partnership with Blue Ridge Independent Living Center, the local Council on Independent Living, as well as the Agency on Aging to provide services to the elderly, frail elderly, disabled, and emotionally or mentally disturbed individuals. This will entail CDBG support for Blue Ridge Independent Living Center for their "Empowering Individuals with Disabilities" program which provides housing modifications to low- income households with a disabled, elderly, or frail elderly family member. Public housing residents will also be supported through the Section 3 program and encouragement for contractors to hire low- income public housing residents for CDBG and HOME funded construction activities. For entitlement /consortia grantees: Specify the activities that the jurisdiction plans to undertake during the next year to address the housing and supportive services needs identified in accordance with 91.215(e) with respect to persons who are not homeless but have other special needs. Link to one -year goals. (91.220(2)) CDBG funding will be provided to support non - homeless special needs populations in the first year of this Consolidated Planning Period. The first activity will be Blue Ridge Independent Living Center's "Empowering Individuals with Disabilities" which will support home modifications for non - homeless special needs populations that exhibit a physical or mental disability. In addition, CDBG public service Consolidated Plan ROANOKE 58 OMB Control No: 2506 -0117 (exp. 06/30/2018) funding will be allocated to the City of Roanoke's Department of Social Services to keep children who primarily reside in public housing from entering the foster care system. Consolidated Plan ROANOKE 59 OMB Control No: 2506 -0117 (exp. 06/30/2018) MA -40 Barriers to Affordable Housing — 91.210(e) Negative Effects of Public Policies on Affordable Housing and Residential Investment Due to the historic nature of several of the city's most affordable neighborhoods, many times it is difficult for low- income homeowners and landlords who rent to primarily low- income households to effect much needed repairs on these homes because of the need to meet historic thresholds. Often these historic repairs cost much more than traditional repairs and may make home maintenance difficult. The city continues to examine the historic district thresholds for repair and maintenance and make suggestions for changes where available. Consolidated Plan ROANOKE 60 OMB Control No: 2506 -0117 (exp. 06/30/2018) C m ri 00 Ln v Y m ++ Lv a- c m 3 C v s O O N Y_ Q L O z O aJ U C � a1 �► N L Ln N ri s � 3 N � +,, O Q V E ° O O C1 ,(n N > E _O O �- V � cr > 3 u O = c 1 f6 N O +J O (� Z O M s Q O u C � H c 4-i v c 4 U a, s a tw m 4--i c m N s c .� C C_ � O E L O aJ {J Q' L 00 a1 c "a c O C: m D_ W O C O U m v T aJ a s c s 3 v u m a a _O a) > C) u E O c O u aJ C m Q) u u 7 u m c s 0a t > a, L Q) L s 3 O s zo c Oa C 7 u 7 c m C m c O U 3 O L a L O a CL 7 Ln O L C O a-� m LO CL c m v M m m cu v s r-i 00 L O u a1 a m Q a) s c ul v v tw c c Y O Qj 00 m O u c a U v s Y ai C O CL E c Ln T 7i Q 0J Y m GJ Q. O d O E O C O u W T u Q ai C m T a+ v Q d N m O of C Q 0 f0 --° O t T 0 cL E io bD O 0 N Y u a Ln 0 N O N ui 00 tA m 0 r-1 W Y O z Q O Of c m d Q) c O U 00 0 0 m O a- x Ln O O z° O cm 0 u m O N M ri O O M O r-I O r-I N O ' d Y O 3 v a 0 H O r-I ri r- N N l0 ri n m o ri o M ri n L J2 0 O o \° T L H ` y Y O m ri In ri N W ri O ri v o ri O dLn r-I � `0 3� 0 T t '^ M I- M m V1 l0 V1 N r� I- O O O W 00 w m 00 ri W to m I" 00 W zT 01 N m 00 Ln m M m M In m c lD �t ri m Kt N t0 00 It N 0) a a E z W a) O c 00 ri N It O m O -;T ri O r-I trl r-I 00 W M O l0 a) m l0 O N 00 ri a) ;I- a) 0) m W � 'cl, a) O � y .0 Y ri I� N M c-I M tr1 r-I ri -�tl M E 0 =3 z C) U c c L N V) i N y H a U (D L iJ W O 4- m � O ai u i a.., m u !_ Q) N bn a c E 0 a) Ln w -Fu w m c j co 66 _ O u U Q m cc G c i1 c a1 v 2 u c v 0 L c m a c m c p c to of a) v n C 0" � � +� u Oc - - m u v Ln c O E "a Q "a c t— v M v+ w Y L+ + C m = u m E O ,� =3 m N m a c m O s m Q Q U w I c — *' O o a v H 0 H T a+ v Q d N m O of C Q 0 f0 --° O t T 0 cL E io bD O 0 N Y u a Ln 0 N O N ui 00 tA m 0 r-1 W Y O z Q O Of c m d Q) c O U 00 0 0 m O a- x Ln O O z° O cm 0 u m Labor Force Total Population in the Civilian Labor Force 50,525 Civilian Employed Population 16 years and over 46,330 Unemployment Rate 8.28 Unemployment Rate for Ages 16 -24 27.25 Unemployment Rate for Ages 25 -65 5.47 Table 4146 - Labor Force Data Source: 2011 -2015 ACS Occupations by Sector Number of People Management, business and financial 8,865 Farming, fisheries and forestry occupations 1,880 Service 5,705 Sales and office 11,065 Construction, extraction, maintenance and repair 3,614 Production, transportation and material moving 3,180 Table 4247- — Occupations by Sector Data Source: 2011 -2015 ACS Travel Time Travel Time Number Percentage < 30 Minutes 36,340 82% 30 -59 Minutes 6,710 15% 60 or More Minutes 1,420 3% Total 44,470 100% Table 4348 - Travel Time Data Source: 2011 -2015 ACS Education: Educational Attainment by Employment Status (Population 16 and Older) Educational Attainment In Labor Force Civilian Employed Unemployed Not in Labor Force Less than high school graduate 4,045 660 3,150 High school graduate (includes equivalency) 10,585 845 4,440 Some college or Associate's degree 12,310 1,015 3,590 Consolidated Plan ROANOKE 63 OMB Control No: 2506 -0117 (exp. 06/30/2018) Educational Attainment In Labor Force 18 -24 yrs Civilian Employed unemployed Not in Labor Force Bachelor's degree or higher 11,290 440 1,650 Table 4449 - Educational Attainment by Employment Status Data Source: 2011 -2015 ACS Educational Attainment by Age Table 45-8 - Educational Attainment by Age Data Source: 2011 -2015 ACS Educational Attainment - Median Earnings in the Past 12 Months Educational Attainment Age 18 -24 yrs 25 -34 yrs 35-44 yrs 45 -65 yrs 65+ yrs Less than 9th grade 160 505 815 1,215 1,545 9th to 12th grade, no diploma 1,035 1,370 1,020 2,935 1,305 High school graduate, GED, or alternative 3,460 4,235 3,610 8,025 4,960 Some college, no degree 2,660 3,830 2,915 5,720 3,005 Associate's degree 560 1,385 995 2,110 910 Bachelor's degree 505 2,550 2,090 3,840 1,710 Graduate or professional degree 30 1,295 1,200 2,420 1,100 Table 45-8 - Educational Attainment by Age Data Source: 2011 -2015 ACS Educational Attainment - Median Earnings in the Past 12 Months Educational Attainment Median Earnings in the Past 12 Months Less than high school graduate 16,081 High school graduate (includes equivalency) 24,277 Some college or Associate's degree 30,835 Bachelor's degree 39,606 Graduate or professional degree 56,690 Table 46" - Median Earnings in the Past 12 Months Data Source: 2011 -2015 ACS Based on the Business Activity table above, what are the major employment sectors within your jurisdiction? The largest employment sectors within the city are the education and health care sectors, retail sectors, and professional, scientific, and management services sectors. The city is not only the regional hub for shopping and retail services, it is also the regional hub for medical care boasting two world -class hospitals as well as two medical schools. Describe the workforce and infrastructure needs of the business community: Consolidated Plan ROANOKE 64 OMB Control No: 2506 -0117 (exp. 06/30/2018) The workforce needs of the business community include training and continuing education for healthcare workers, professional, scientific, and management services employees as there is a large gap between the number of workers available and the number of jobs. In addition, the manufacturing sector is also in large need of trained employees. Infrastructure upgrades are always needed to ensure that products and services can be easily transported to and from the region. The city proposes to fund several infrastructure improvement projects to assist small businesses with improved transportation and visibility over the five -year Consolidated Planning Period. Describe any major changes that may have an economic impact, such as planned local or regional public or private sector investments or initiatives that have affected or may affect job and business growth opportunities during the planning period. Describe any needs for workforce development, business support or infrastructure these changes may create. The City is looking forward to becoming a new stop for a proposed Amtrak Railway hub within the next five years. This proposed stop will bring added tourism money to the region. In addition, this hub is expected to create several permanent full time jobs. It is expected that there will be some infrastructure improvements needed to make the hub a reality. How do the skills and education of the current workforce correspond to employment opportunities in the jurisdiction? A large number of individuals who do not possess a high school diploma or bachelor's degree are unemployed or underemployed. There are not enough skilled workers to fill the professional and healthcare jobs that are available. The city will continue to support several organizations that provide job training and placement. Describe any current workforce training initiatives, including those supported by Workforce Investment Boards, community colleges and other organizations. Describe how these efforts will support the jurisdiction's Consolidated Plan. The city boasts several organizations that provide workforce training initiatives. Total Action Against Poverty (TAP) provides workforce training through the This Valley Works campaign. In addition, the Goodwill of the Roanoke Valley provides workforce training to unemployed, underemployed, and retired individuals to help them enter /reenter the workforce. The city will continue to support the efforts of both organizations to ensure that there are sufficient numbers of qualified workers in the workforce. Does your jurisdiction participate in a Comprehensive Economic Development Strategy (CEDS)? Consolidated Plan ROANOKE 65 OMB Control No: 2506 -0117 (exp. 06/30/2018) Yes If so, what economic development initiatives are you undertaking that may be coordinated with the Consolidated Plan? If not, describe other local /regional plans or initiatives that impact economic growth. The development of an Innovation and Entrepreneur Center could be coordinated with the Consolidated Plan for skills development and job creation for low to moderate income persons seeking career development opportunities. Discussion N/A Consolidated Plan ROANOKE 66 OMB Control No: 2506 -0117 (exp. 06/30/2018) MA -50 Needs and Market Analysis Discussion Are there areas where households with multiple housing problems are concentrated? (include a definition of "concentration ") The City has identified several targeted neighborhoods and several rehabilitation and conservation districts were households with multiple housing problems are concentrated. Concentration of these houses is defined as areas that are predominately (more than 50 %) low- to moderate - income and where maintenance of existing owner - occupied and tenant - occupied single family homes has been neglected and the crime rates are high. The City will concentrate most of its entitlement funding on these targeted neighborhoods during the next five -year Consolidated Planning period. Most of the funds expended during this Consolidated Planning period will be used to benefit the Melrose- Orange Target Area and the West End Neighborhood Revitalization Strategy Area (NRSA). In addition, code enforcement activities will be carried out in the city's Conservation and Rehabilitation districts. Are there any areas in the jurisdiction where racial or ethnic minorities or low- income families are concentrated? (include a definition of "concentration ") There are several areas within the city where racial minorities and low- income families are concentrated. Concentration is defined as a majority, more than 50% of the households, as being low - income or racial and /or ethnic minorities. Two such areas are the Melrose- Orange Target Area and the West End NRSA which both contain a majority low- income population with the added racial minority make -up of the Melrose- Orange Target Area. In addition, the city's Conservation and Rehabilitation districts typically exhibit a majority of low- to moderate - income households. What are the characteristics of the market in these areas /neighborhoods? The housing market in the lower- income neighborhoods is quite robust in the city of Roanoke. There is a large supply of homes for sale at reasonable prices for low- income households, however these homes are often not energy efficient and homeowners may stretch their abilities to pay with unaffordable mortgages. Through the city's increased investment in these targeted areas, housing prices have increased with a mix of incomes and races moving into the areas. Are there any community assets in these areas /neighborhoods? There are significant community assets in these areas including city parks, active neighborhood organizations, and public meeting places. In addition, there is a significant amount of commercial investment in several of these low- income and minority -heavy areas. The city supports the creation and maintenance of these assets through a strong Neighborhood Services department which assists neighborhoods to better themselves through small grants and training support. In addition, the city has created and maintains a strong partnership with the arts community thereby providing opportunities for local artists to participate in the beautification of these neighborhoods. Consolidated Plan ROANOKE 67 OMB Control No: 2506 -0117 (exp. 06/30/2018) Are there other strategic opportunities in any of these areas? There are strategic opportunities in these areas, the biggest of which is to eliminate slum and blighting conditions and to convert former rental units back to homeownership opportunities, especially if those units were orignially single - family homes which were converted to non - conforming multi - family units. Consolidated Plan ROANOKE 68 OMB Control No: 2506 -0117 (exp. 06/30/2018) MA -60 Broadband Needs of Housing occupied by Low- and Moderate - Income Households - 91.210(a)(4), 91.310(a)(2) Describe the need for broadband wiring and connections for households, including low- and moderate - income households and neighborhoods. Describe the need for increased competition by having more than one broadband Internet service provider serve the jurisdiction. Consolidated Plan ROANOKE 69 OMB Control No: 2506 -0117 (exp. 06/30/2018) MA -65 Hazard Mitigation - 91.210(a)(5), 91.310(a)(3) Describe the jurisdiction's increased natural hazard risks associated with climate change. Describe the vulnerability to these risks of housing occupied by low- and moderate - income households based on an analysis of data, findings, and methods. Consolidated Plan ROANOKE 70 OMB Control No: 2506 -0117 (exp. 06/30/2018) Strategic Plan SP -05 Overview Strategic Plan Overview The city proposes to focus CDBG, HOME, and ESG funding on several key priorities during the five -year Consolidated Planning period. These include public infrastructure, housing rehabilitation, code enforcement, demolition, new housing construction, public facilities, and economic development. Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 71 SP -10 Geographic Priorities — 91.215 (a)(1) Geographic Area Table 47-5-1 - Geoeranhic Priority nranc 1 Area Name: Melrose - Orange Target Area Area Type: Local Target area Other Target Area Description: HUD Approval Date: of Low/ Mod: Revital Type: Comprehensive Other Revital Description: Identify the neighborhood boundaries for this target area. Include specific housing and commercial characteristics of this target area. How did your consultation and citizen participation process help you to identify this neighborhood as a target area? Identify the needs in this target area. What are the opportunities for improvement in this target area? Are there barriers to improvement in this target area? 2 Na West End Target Area Strategy area Other Target Area Description: HUD Approval Date: 7/16/2012 of Low/ Mod: Revital Type: Other Revital Description: Identify the neighborhood boundaries for this target area. Include specific housing and commercial characteristics of this target area. How did your consultation and citizen participation process help you to identify this neighborhood as a target area? Identify the needs in this target area. What are the opportunities for improvement in this target area? Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 72 Are there barriers to improvement in this target area? General Allocation Priorities Describe the basis for allocating investments geographically within the jurisdiction (or within the EMSA for HOPWA) A majority of the city's proposed use of CDBG and HOME funding will be spent in one of the two targeted areas: the West End Neighborhood Revitalization Strategy Area (NRSA) or the Melrose- Orange Targeted Area. Both are low- income neighborhoods in which a concentrated effort and concentrated funding will make a difference to the character and makeup of the neighborhood. Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 73 SP -25 Priority Needs - 91.215(a)(2) Priority Needs Table 483 — Prioritv Needs Summary 1 Priority Need Infrastructure Name Priority Level High Population Extremely Low Low Moderate Non - housing Community Development Geographic Areas Affected Associated Public Infrastructure Goals Description Providing infrastructure improvements to low- income neighborhoods within the city of Roanoke. Basis for Relative Priority 2 =Name ilitation Priority Level High Population Extremely Low Low Moderate Large Families Families with Children Elderly Persons with Mental Disabilities Persons with Physical Disabilities Persons with Developmental Disabilities Geographic Areas Affected Associated Housing Rehabilitation Goals Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 74 Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 75 De7an rehabilitation of owner - occupied structures, tenant - occupied structures, ant, dilapidated homes for resale. Housing rehabilitation will encompass jor rehabilitation (rehabilitation costing $15,000 per un it or more) and ehabilitation (rehabilitation costing $14,999 per unit or less). Basrity was ranked highest on a survey from the citizens of the city. RelPri 3 Priority Need New Homeownership Name Priority Level High Population Extremely Low Low Moderate Large Families Families with Children Elderly Geographic Areas Affected Associated New Homeownership Goals Description New homeownership opportunities for low- income residents of the city of Roanoke. This need will be accomplished through both down payment assistance and through the new construction of homes. Also, rehabilitation of vacant, dilapidated homes will be completed and the homes will be sold to LMI households. Basis for Relative Priority 4 Priority Need Administration Name Priority Level High Population Other Geographic Areas Affected Associated Administration Goals Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 75 JBasis Description Administration of the CDBG, HOME, and ESG grants for the city of Roanoke. Also planning for both the city and local neighborhood groups to better the city of Roanoke. for Relative Priority 5 Priority Need Name Public Facilities Priority Level Low Population Non - housing Community Development Geographic Areas Affected Associated Goals Description Public Facilities The city has need for public facility projects within low- income neighborhoods to meet the needs of the citizens. These improvements can include parks, community centers, neighborhood centers, public art, and other public facility projects. Basis for Relative Priority Consolidated Plan ROANOKE 76 OMB Control No: 2506 -0117 (exp. 06/30/2018) Consolidated Plan ROANOKE 77 OMB Control No: 2506 -0117 (exp. 06/30/2018) Associated Goals Homeless Services Description Homeless services will include rapid rehousing, homeless intervention programs, homeless shelter assistance, homelessness planning, and street outreach. Basis for Relative Priority 7 Priority Need Name Public Services Priority Level High Population Extremely Low Low Moderate Persons with Mental Disabilities Persons with Physical Disabilities Persons with Developmental Disabilities Persons with Alcohol or Other Addictions Victims of Domestic Violence Non - housing Community Development Geographic Areas Affected Associated Goals Public Services Description Funding for public services including youth services, services for battered spouses, services for abused and neglected children, services for homeless prevention, and many others. Basis for Relative Priority I Priority Need Economic Name Development Priority Level High Population Non - housing Community Development Consolidated Plan ROANOKE 77 OMB Control No: 2506 -0117 (exp. 06/30/2018) Associated Economic Development Goals Description Economic Development may be provided in the form of commercial facade improvements, microenterprise loans to small businesses, and business training and job placement activities. Basis for Relative Priority 9 Priority Need Code Enforcement Name Priority Level High Population Extremely Low Low Moderate Non - housing Community Development Geographic Areas Affected Associated Code Enforcement Goals Description Code enforcement in the city's predominantly low- income neighborhoods and conservation and rehabilitation districts. This enforcement will be provided by city employees. Basis for Relative Priority 10 priority Need Demolition Name Priority Level High Population Non - housing Community Development Geographic Areas Affected Associated Demolition Goals Description Elimination of slumming and blighting conditions in the city through the demolition of condemned and unsafe structures. Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 78 Basis for Relative Priority Narrative (Optional) N/A Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 79 SP -30 Influence of Market Conditions — 91.215 (b) Influence of Market Conditions Affordable Market Characteristics that will influence Housing Type the use of funds available for housing type Tenant Based The City does not intend to fund TBRA because the Roanoke Redevelopment and Rental Assistance Housing Authority receives funding from HUD for both the Section 8 program as (TBRA) well as Section 8 Housing Choice Vouchers. A In combination with the large number of public housing units available, the market is saturated and does not need additional TBRA. TBRA for Non- The City does not intend to fund TBRA because the Roanoke Redevelopment and Homeless Special Housing Authority receives funding from HUD for both the Section Needs 8A programA as well as Section 8 Housing Choice Vouchers. A In combination with the large number of public housing units available, the market is saturated and does not need additional TBRA. New Unit In order to increase homeownership opportunities, the city will construct new Production homeownership housing as infill development within several targeted neighborhoods. A There is a market for this new housing as evidenced by the large waiting list at Habitat for Humanity in the Roanoke Valley and the number of individuals who have participated in the city's Down Payment Assistance Program. A Rehabilitation The city of Roanoke has a large stock of older homes that are in need of significant repairs. A A majority of the homes in the city have lead -based paint which can threaten the health of vulnerable population. A The city experiences a large number of applicants on a yearly basis for both emergency and minor home repairs. Acquisition, The city will acquire properties which are vacant, dilapidated, and /or former including substandard rental units to create affordable homeownership opportunities. preservation Table_ 4954- Infl—n— -f M- 1 .r Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 01 SP -35 Anticipated Resources - 91.215(a)(4), 91.220(c)(1,2) Introduction The city expects to receive entitlement funds from HUD for the HOME, ESG, and CDBG programs for all five years of the consolidated planning period. Anticipated Resources Program Source of Uses of Funds Expected Amount Available Year 1 Expected Narrative Funds Amount Description Annual Program Prior Year Total: Allocation: Income: $ Resources: $ Available $ $ Remainder of ConPlan CDBG public - Acquisition federal Admin and Planning Economic Development Housing Public Improvements Public Services 1,536,172 73,500 525,000 2,134,672 0 HOME public - Acquisition federal Homebuyer assistance Homeowner rehab Multifamily rental new construction Multifamily rental rehab New construction for ownership TBRA 415,552 0 150,000 565,552 0 Consolidated Plan ROANOKE 81 OMB Control No: 2506 -0117 (exp. 06/30/2018) Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Narrative Description Annual Program Prior Year Total: Allocation: Income: $ Resources: $ Available $ $ Remainder of ConPlan ESG public - Conversion and rehab for federal transitional housing Financial Assistance Overnight shelter Rapid re- housing (rental assistance) Rental Assistance Services Transitional housing 138,444 0 0 138,444 0 Table 50-5-5 - Anticipated Resources Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied Federal funds will be leveraged as much as possible with private and local resources. Habitat for Humanity in the Roanoke Valley will provide a significant source of leverage and will provide leverage for the HOME Match requirements through the use of volunteer labor and donated goods and materials. If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan There is no identified publically owned land or property that may be used for needs identified in the plan. Discussion Consolidated Plan ROANOKE 82 OMB Control No: 2506 -0117 (exp. 06/30/2018) N/A Consolidated Plan ROANOKE 83 OMB Control No: 2506 -0117 (exp. 06/30/2018) SP -40 Institutional Delivery Structure — 91.215(k) Explain the institutional structure through which the jurisdiction will carry out its consolidated plan including private industry, non - profit organizations, and public institutions. Responsible Entity Responsible Entity Role Geographic Area Served Type HABITAT FOR CHDO Ownership Jurisdiction HUMANITY COMMUNITY HOUSING Developer Ownership Jurisdiction PARTNERS CORPORATION ROANOKE PHA Public Housing Jurisdiction REDEVELOPMENT AND HOUSING AUTHORITY City of Roanoke Government Economic Jurisdiction Development Homelessness Ownership Planning neighborhood improvements public facilities public services Council of Community Non - profit Homelessness Jurisdiction Services organizations Planning public services Family Promise Community /Faith- Homelessness Jurisdiction Emergency Shelter based organization Trust Roanoke Valley Non - profit Homelessness Jurisdiction Trouble Center organizations BLUE RIDGE Non - profit Non - homeless special Jurisdiction INDEPENDENT LIVING organizations needs CENTER APPLE RIDGE FARM, Non - profit public services Jurisdiction INC. organizations Children's Advocacy Non - profit public services Jurisdiction Center a /k /a Children's organizations Trust TOTAL ACTION AGAINST Non - profit Ownership Jurisdiction POVERTY IN ROANOKE organizations public services VALLEY, INC. Consolidated Plan ROANOKE 84 OMB Control No: 2506 -0117 (exp. 06/30/2018) Responsible Entity Responsible Entity Role Geographic Area Served Homelessness Prevention Services Type X X REBUILDING TOGETHER Legal Assistance Ownership X ROANOKE, INC. Table 51" - Institutional Delivery Structure Assess of Strengths and Gaps in the Institutional Delivery System The Consolidated Plan delivery system covers a wide range of organizations and capabilities. This constitutes one of the system's primary strengths. Increasing the potential of this strength is the extent of networking that takes place in the community. There are a number of coordinating bodies and collaborations such as the Council of Community Services, the Blue Ridge Interagency Council on Homelessness, the Roanoke Neighborhood Revitalization Partnership, the Roanoke Regional Housing Network, the Roanoke Neighborhood Advocates, the Chamber of Commerce, Downtown Roanoke, Inc. and others that connect groups along one or another of the numerous lines of shared community interests. Overall, the institutional structure needed to have a functioning Consolidated Plan delivery system is in place and is reasonably complete. Gaps that have been noted in the delivery system are more programmatic in nature. Two such gaps have been or are being addressed. In the first case, the City has lacked a certified Community -Based Development Organization (CBDO) to maximize market -rate housing and create better affordable housing in low -to- moderate income nieghborhoods of the City. A CDBO can utilize CDBG funds to conduct new housing construction (which is generally not an eligible activity under the CDBG guidelines) activities as part of a neighborhood revitalization project and also carry out other activities such as community economic development and energy conservation activities to benefit the residents and businesses of a specific neighborhood, which could conceivably include our current target area, Melrose- Orange Target Area, and other future neighborhood target areas. This gap is currently being addressed through... The second programmatic gap in the delivery system has been the lack of a fully functioning rental rehabilitation program. By this is meant a program that addresses all code deficiencies and many of the other non - luxury repair and renovation needs of a multifamily unit. The City's delivery system includes new construction for homeownership, owner - occupied major rehabilitation and limited and emergency repair programs conducted by subrecipients, but a large -scale rental rehabilitation program has been unavailable. However, the City is exploring opportunities... Availability of services targeted to homeless persons and persons with HIV and mainstream services Homelessness Prevention Services Available in the Community Targeted to Homeless Targeted to People with HIV Homelessness Prevention Services Counseling /Advocacy X X Legal Assistance X X Consolidated Plan ROANOKE 85 OMB Control No: 2506 -0117 (exp. 06/30/2018) Homelessness Prevention Services Available in the Community Targeted to Homeless Targeted to People with HIV Homelessness Prevention Services Mortgage Assistance X Rental Assistance X X Utilities Assistance X X Street Outreach Services Law Enforcement X X Mobile Clinics Other Street Outreach Services X X X Supportive Services Alcohol & Drug Abuse X X Child Care X X Education X X Employment and Employment Training X X Healthcare X X HIV /AIDS X X X Life Skills X X Mental Health Counseling X X Transportation X X Other Tenant Training X X I al3le SZ34 - Homeless Prevention Services Summary Describe how the service delivery system including, but not limited to, the services listed above meet the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) <p align = "LEFT " >As indicated in the <i> Homeless Facilities and Services< /i> section, the CoC recognizes the importance of access and enrollment in mainstream benefits for clients in maintaining housing stability. 1. The primary strategy to address this is through quality training for shelter staff. 2. Front line staff are educated during quarterly trainings about eligibility for mainstream benefits and work directly with clients to complete necessary paperwork, provide needed transportation and other services to remove barriers to access. 3. DSS has in place the Common Help on -line application system which allows clients the ability to apply on -line for TANF, SNAP, and Medicaid. Part of this strategy includes increasing staff knowledge of all housing voucher programs available and eligibility requirements. This mainstream benefit is especially important for clients on a fixed income to maintain housing stability. 4. Our community also has rapid rehousing subsidies available and training on eligibility for these programs is also provided to staff regularly. < /p> Consolidated Plan ROANOKE 86 OMB Control No: 2506 -0117 (exp. 06/30/2018) Describe the strengths and gaps of the service delivery system for special needs population and persons experiencing homelessness, including, but not limited to, the services listed above <p align = "LEFT " >While poverty and the lack of affordable housing continue to be the primary causes of family homelessness in our community, we are continually thinking strategically to fill these gaps. We understand that the economy plays a major role in the effectiveness of strategies to reduce homelessness. In 2013, the CoC received funding to establish relationships with landlords to improve housing options for homeless families. Meetings are held annually to foster relationships with the faith - based community and businesses working to provide emergency financial support for families. As part of the quarterly review of the business plan, the CoC evaluates options to provide homeless families with rapid housing and supportive services to sustain housing. The CoC continues to work closely with the Roanoke Redevelopment and Housing Authority to ensure that families have immediate access to housing as well as support groups that work with legislators to advocate for livable wages to sustain housing. < /p> Provide a summary of the strategy for overcoming gaps in the institutional structure and service delivery system for carrying out a strategy to address priority needs <p align = "LEFT " >The key to an agency's success is through communication and collaboration. The CoC works together so there are no gaps in services. This includes making sure that poor performers have the necessary tools to ensure success. The local planning agency works with underperforming agencies to help build capacity. Increasing the capacity to perform is solidly integrated and strategically aligned with community goals. The CoC's 2014 -2016 Strategic & Business Plan outlines specific goals for community success. Participating in community training, modeling best practices and focusing on adopting diverse approaches to improving performance has been the communitYzs success to increasing performance and building capacity.< /p> Consolidated Plan ROANOKE 87 OMB Control No: 2506 -0117 (exp. 06/30/2018) SP -45 Goals Summary — 91.215(a)(4) Goals Summary Information Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator Order Year Year Area 1 Code 2015 2020 Non - Housing Code CDBG: Housing Code Enforcement Community Enforcement $750,000 Enforcement /Foreclosed Property Development Care: 5000 Household Housing Unit 2 Demolition 2015 2020 Non - Housing Demolition CDBG: Buildings Demolished: Community $250,000 20 Buildings Development 3 Public 2015 2020 Non - Housing Infrastructure CDBG: Public Facility or Infrastructure Infrastructure Community $1,500,000 Activities for Low /Moderate Income Development Housing Benefit: 500 Households Assisted 4 Housing 2015 2020 Affordable Housing Housing CDBG: Rental units rehabilitated: Rehabilitation Rehabilitation $2,000,000 5 Household Housing Unit Homeowner Housing Rehabilitated: 100 Household Housing Unit 5 New 2015 2020 Affordable Housing New CDBG: Homeowner Housing Added: Homeownership Homeownership $575,000 20 Household Housing Unit HOME: $1,600,000 Direct Financial Assistance to Homebuyers: 20 Households Assisted Consolidated Plan ROANOKE 88 OMB Control No: 2506 -0117 (exp. 06/30/2018) Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator Order Year Year Area 6 Administration 2015 2020 Administration Administration CDBG: $1,400,000 HOME: $190,000 ESG: $30,000 7 Public Facilities 2015 2020 Non - Housing Public Facilities CDBG: Public Facility or Infrastructure Community $200,000 Activities for Low /Moderate Income Development Housing Benefit: 100 Households Assisted 8 Homeless 2015 2020 Homeless Homeless CDBG: Tenant -based rental assistance / Services Services $100,000 Rapid Rehousing: ESG: 25 Households Assisted $500,000 Homeless Person Overnight Shelter: 10 Persons Assisted Homelessness Prevention: 50 Persons Assisted 9 Public Services 2015 2020 Non - Housing Public Services CDBG: Public service activities for Community $800,000 Low /Moderate Income Housing Development Benefit: 100 Households Assisted 10 Economic 2015 2020 Non - Housing Economic CDBG: Businesses assisted: Development Community Development $100,000 2 Businesses Assisted Development a c_ — aJum> >urnrnary Goal Descriptions Consolidated Plan ROANOKE 89 OMB Control No: 2506 -0117 (exp. 06/30/2018) 1 Goal Name Code Enforcement Goal Description Provide funding to enhance and continue code enforcement efforts within the City of Roanoke. This goal supports the elimination of blighting influences on low- income neighborhoods. 2 Goal Name Demolition Goal Description Provide funding on an annual basis to support the demolition of blighted and condemned properties and structures which are a health and safety hazard for the citizens of the city. 3 Goal Name Public Infrastructure Goal Description Provide funding for infrastructure projects within the city. This includes standalone infrastructure projects which impacts stormwater, street, and streetscape issues in low- income neighborhoods as well as infrastructure projects which are completed in conjunction with low- income housing development. 4 Goal Name Housing Rehabilitation Goal Description Provide funding to support housing rehabilitation activities for low- income homeowners and tenant - occupied structures in the city of Roanoke. Rehabilitation may include emergency or minor repairs as well as extensive, full rehabilitations bringing the home up to current city code. 5 Goal Name New Homeownership Goal Description Provide funding for construction of new homeownership and rehabilitation of existing, vacant, blighted homes in order to resell to low- income potential homebuyers. Also provide funding for downpayment assistance for first -time homebuyers 6 Goal Name Administration Goal Description Provide funding for the administration of the CDBG, HOME, and ESG programs for the city of Roanoke. 7 Goal Name Public Facilities Goal Description Provide funding for the creation, maintenance, or repair of public facilities. Facilities may include parks, public art spaces, community centers, and other non - profit owned or city -owned facilities. Consolidated Plan ROANOKE 90 OMB Control No: 2506 -0117 (exp. 06/30/2018) 8 Goal Name Homeless Services Goal Provide funding to prevent and end homelessness. This includes rapid rehousing, homeless shelter operations, outreach, Description and homelessness prevention. 9 Goal Name Public Services Goal Provide funding for a wide range of public service activities to the citizens of Roanoke. These services will be provided by Description non - profit and for - profit partners of the city and the types of activities to be undertaken range from youth services to abused and battered spouses services. Approximately 3 - 5 partners will be funded from CDBG annually. 10 Goal Name Economic Development Goal Provide funding for development of economic opportunities for the citizens of Roanoke. This may include job creation Description activities, commercial facade upgrade activities, or a combination of the two. Estimate the number of extremely low- income, low- income, and moderate - income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.315(b)(2) The city estimates that approximately 4 families will be provided new homeownership opportunities as a direct result of HOME funding this year. Consolidated Plan ROANOKE 91 OMB Control No: 2506 -0117 (exp. 06/30/2018) SP -50 Public Housing Accessibility and Involvement — 91.215(c) Need to Increase the Number of Accessible Units (if Required by a Section 504 Voluntary Compliance Agreement) N/A Activities to Increase Resident Involvements Resident Councils and Advisory Groups are involved in annual meetings to gather input for the Agency Plan. They are encouraged to voice the concerns and suggestions from the residents in their communities. Resident leaders also encourage others to become actively engaged in working with RRHA to respond to needs and concerns. Employment vacancies for RRHA are sent to Resident Councils and Service Coordinators and are posted in each development so that the residents may apply for positions for which they are qualified. Resident Council members are invited to serve on committees for interviews for employees that directly affect their communities. RRHA is committed to providing residents the opportunity to be involved and also supports residents in pursuing their self- sufficiency goals. The RRHA's Resident Services Team works to provide employment training, resident development, supportive services, follow -up and business development services to all public housing and HCV residents. Section 3 of the Housing and Community Development Act of 1968, as amended in 1994, requires that employment and other economic opportunities generated by HUD funding are directed to the greatest extent feasible toward low and very -low income residents. The RRHA is committed to achieving the goals set forth by HUD in preparing residents to be employable by the contractors who receive RRHA contracts. The activities available to residents include resume writing, application processes, mock interviews, how to dress and prepare for interviews, specific job training workshops, vocational classes and other services to meet the hiring trends to connect our residents to the available job openings in our region. In addition, RRHA conducts active outreach to potential contractors to educate them about Section 3 requirements and the benefits of providing employment opportunities to low and very low income residents. RRHA assists residents who are interested in pursuing homeownership. The RRHA offers assistance through the Lease - Purchase Homeownership Program, and also works with other local agencies to access assistance with down payment, budget, money management, improving credit scores and other relevant support to prepare for homeownership. The Lease /Purchase Program enables families to live in the home they intend to purchase for a 12 to 36 month period while qualifying for mortgage financing and completing a required homeownership educational curriculum. During the lease period, participants work to resolve debt and credit issues and begin paying higher rent payments to prepare them for the eventual higher mortgage payment when the home is purchased. RRHA also offers maintenance and housekeeping classes to educate applicants on their responsibilities under homeownership to prepare them for successful and responsible homeownership. Down payment assistance is available through Total Action against Poverty's Individual Development Accounts Program, the City of Roanoke's Down payment Assistance Program and the Regional Loan Fund, all of which assists eligible homebuyers in lowering their down payment requirements and /or reduces their monthly mortgage payments. Several local banks also offer Consolidated Plan ROANOKE 92 OMB Control No: 2506 -0117 (exp. 06/30/2018) special homeownership financing programs that the RRHA utilizes to finance homeownership opportunities in the Roanoke housing market. RRHA staff and residents take advantage of many training workshops, seminars and opportunities to advance their knowledge and skills. Resident Council members attend local leadership workshops and conferences as well as nationally sponsored conferences including HUD and National Association of Housing and Redevelopment Officials ( NAHRO) training. RRHA staff also attends many HUD and NAHRO conferences, workshops and webinars as well as the American Association of Service Coordinators National Conference each year. The RRHA also conducts in -house training and workshops to promote staff and resident development. Is the public housing agency designated as troubled under 24 CFR part 902? Plan to remove the 'troubled' designation N/A Consolidated Plan ROANOKE 93 OMB Control No: 2506 -0117 (exp. 06/30/2018) SP -55 Barriers to affordable housing — 91.215(h) Barriers to Affordable Housing Due to the historic nature of several of the city's most affordable neighborhoods, many times it is difficult for low- income homeowners and landlords who rent to primarily low- income households to effect much needed repairs on these homes because of the need to meet historic thresholds. Often these historic repairs cost much more than traditional repairs and may make home maintenance difficult. The city continues to examine the historic district thresholds for repair and maintenance and make suggestions for changes where available. Strategy to Remove or Ameliorate the Barriers to Affordable Housing The city will attempt to remove or ameliorate the barriers to affordable housing by increasing the financial opportunities for low- income households and by creating and offering opportunities for homeowners to maintain their housing. This will be accomplished through a robust housing rehabilitation program as well as a down payment assistance program. Consolidated Plan ROANOKE 94 OMB Control No: 2506 -0117 (exp. 06/30/2018) SP -60 Homelessness Strategy — 91.215(d) Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The Roanoke Valley is fortunate to have funding for 3 homeless outreach programs, one for the entire homeless population (HAT), another for veterans, and a third for those clients challenged with mental health issues including substance abuse (PATH). All three programs are active participants in the CoC. The HAT program routinely engages those individuals who are sleeping outdoors and refers to the other outreach programs as appropriate. HAT stays abreast of all encampments currently in use in the Roanoke Valley and takes services to the clients where they sleep. All 3 programs also have a strong presence in all area shelters and complete outreach there as well. These programs also participate each year in the annual PIT count. Addressing the emergency and transitional housing needs of homeless persons In addition to prioritizing families for rapid rehousing and space available in the community's permanent supportive housing programs, the Roanoke CoC has several shelter programs that accept families. The Roanoke Rescue Mission Women and Children's program has a 113 bed capacity facility for families which far exceeds the need in our community. In addition, Family Promise of Greater Roanoke has a 12 bed capacity for only families; Safehome Systems has an 18 bed capacity; 2 beds at Trust House and 60 beds at the Salvation Army Turning Point. Unless it is a safety concern, families are housed as a unit. The CoC and the BRICH will further develop this strategy during our annual strategic planning session to be conducted in the spring of 2014. By incorporating the goal and strategy into our plan, specific performance metrics and committee /organization responsibilities will be assigned. This will ensure monitoring and reporting on outcomes during regularly held CoC meetings. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again. Homeless Families with Children In addition to prioritizing families for rapid rehousing and space available in the community's permanent supportive housing programs, the Roanoke CoC has several shelter programs that accept families. The Roanoke Rescue Mission Women and Children's program has a 113 bed capacity facility for families which far exceeds the need in our community. In addition, Family Promise of Greater Roanoke has a 12 bed capacity for only families; Safehome Systems has an 18 bed capacity; 2 beds at Trust House and 60 beds at the Salvation Army Turning Point. Unless it is a safety concern, families are housed as a unit. The CoC and the BRICH will further develop this strategy during our annual strategic planning session to be conducted in the spring of 2014. By incorporating the goal Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 95 and strategy into our plan, specific performance metrics and committee /organization responsibilities will be assigned. This will ensure monitoring and reporting on outcomes during regularly held CoC meetings. Unaccompanied Youth Our Homeless School liaisons are key to identifying homeless youth and providing linkages to services. Agencies focus on the family unit in order that children and youth may have a safe, nurturing environment while the family obtains employment and seeks permanent housing. All area shelters will house youth as young as 18. If an unaccompanied minor seeks services, the program works with the Police Department and CPS to identify the parents and place the child in appropriate housing. When the local DSS determines that the parent or guardian lives out of town, they try to contact the parent or other person who is legally responsible for the youth. Trust House makes space available for unaccompanied youth on a temporary basis for all age groups. The Juvenile Court refers young runaways to the variety of non - residential services that are currently available in Roanoke. The City funds placements for runaway youth (who are before the court) to the Lynchburg Group Home system up to 59 days. Homeless Veterans The Roanoke Valley currently has a 15 bed shelter program for homeless male veterans experiencing serious mental illness including substance use disorders. In addition, all area shelters serve veterans regardless of their eligibility for assistance from Dept. of Veterans Affairs, including female veterans. The Roanoke Valley recently received SSVF funds to assist homeless veterans through rapid rehousing, job training and case management. The Salem VAMC employs a Healthcare for Homeless Veterans coordinator who participates actively in the CoC and collaborates with area programs to assist homeless veterans in our area in identifying needed services. The Salem VAMC also has a 70 voucher HUD -VASH program. The regional homeless veterans benefits coordinator is also housed in our CoC area and works with veterans to access needed benefits. Help low- income individuals and families avoid becoming homeless, especially extremely low- income individuals and families who are likely to become homeless after being discharged from a publicly funded institution or system of care, or who are receiving assistance from public and private agencies that address housing, health, social services, employment, education or youth needs In 2013, the CoC formed a Planning and Consultation Committee to review and update the current Blue Ridge CoC discharge guiding principles. The Discharge Planning Guiding Principles were updated to accommodate current conditions in the Roanoke Valley. Foster Care Departments of social services employ independent living staff to develop a permanency plan for all children aging out of foster care. Permanency plans provide options that include: remaining with foster families, moving into permanent housing or enrolling in the job corps. Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) .. Health Care Patients work with hospital social workers to ensure they are not discharged into homelessness. They work with Central Intake who coordinates with community programs such as the Community Housing Resource Center, City of Roanoke Homeless Assistance Team and Total Action for Progress to gain access to permanent housing. Mental Health CoC members work with mental health agencies, state operated hospitals and the community service board staff to provide information on community resources relevant to permanent housing. Discharge staff employed by mental health agencies, state operated hospitals and the community service board are responsible for ensuring that individuals are not routinely released into homelessness. They are typically released to next of kin or into their own housing. Corrections The Community Transitions staff works with inmates to develop housing plans. They prepare inmates for social reintegration by preventing discharge into homelessness by creating linkages to appropriate resources. They are routinely released to half -way housing, next of kin and their own housing where resources are available. Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 97 SP -65 Lead based paint Hazards — 91.215(i) Actions to address LBP hazards and increase access to housing without LBP hazards In November 2014, HUD's Office of Lead Hazard Control and Healthy Homes awarded the City's Lead Safe Roanoke (LSR) Program a 3 -year, $2.1 million Lead -Based Paint Hazard Control (LBPHC) Grant to prevent lead poisoning in children under age 6 by testing of children for lead poisoning; educating the community on the hazards associated with lead -based paint; and identifying, assessing, and performing lead hazard control activities in eighty -five (85) eligible privately -owned rental and owner- occupied housing units within targeted areas of the City. LSR will build upon and enhance the existing comprehensive outreach and marketing program that will be tailored to reach those individuals and families most in need of the program, especially those who are not likely to hear of the program through other means. Key elements of the marketing and outreach strategy include professionally- designed multi - lingual informational brochures to be distributed through Lead Safe Roanoke's network of partner agencies to inform potential participants of resources available through the program; consistent exposure in local media (billboards, print, radio, and television) intended to educate the public on lead -safe cleaning and renovation techniques, and to inform potential participants of resources available through the program; specific outreach activities at public events and gatherings such as the Roanoke City Health Fair, Back to School Bash, LSR Blood Screening Events, and Henry Street Festival; partnerships with human service programs and community organizations including the Department of Social Services, Child Health Investment Partnership (CHIP), Total Action Against Poverty (TAP), and more than 30 neighborhood organizations; outreach to local realtors and contractors such as the Roanoke Valley Association of Realtors and Roanoke Real Estate Investors; and partnership with local code enforcement officials and the Roanoke City Health Department. Recruitment and outreach events and activities will be designed to supply the program with sufficient numbers of eligible units within the grant's 3 -year timeframe. LSR will also monitor recruitment activities and enrollment numbers through weekly evaluations of referrals, contractor workloads, and progress /status toward quarterly benchmarks. A well- defined network of referring agencies as described above will provide the program with eligible referrals in the target areas most in need of lead hazard control work. LSR staff will identify eligible housing units through outreach activities in neighborhoods and connections with other faith -based and community organizations. All referrals with be prioritized and screened for eligibility, selected, and enrolled according to HUD requirements, 2014 NOFA and Title X using Lead Safe Roanoke's established application process. The units will be prioritized as follows: 1. Units with lead hazards occupied by lead poisoned / EBLL low- income children under 6 2. Units built prior to 1978 with deteriorated paint occupied by low- income children under 6 3. Units built prior to 1978 being considered for rehabilitation with low- income children under 6 Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) M 4. Other target units built prior to 1978. The recent high foreclosure rate has resulted in Roanoke area landlords buying foreclosed properties to remodel and rent. This provides a perfect opportunity to create lead -safe rental units. Rental property landlords are required to certify that tenants meet low- to moderate - income eligibility requirements. Of the 85 units to be assisted by the program, 50 units or around 60% will be owner - occupied dwellings and 35 units or close to 40% will be rental units. How are the actions listed above related to the extent of lead poisoning and hazards? Need /Extent of the Problem The City of Roanoke is the target area for Lead Safe Roanoke, with a focus on the Conservation Areas and Rehabilitation Districts in the heart of the city. These districts have been identified as a high lead risk area by the Virginia Department of Health (VDH), and correspond with zip codes 24011, 24013, 24014, 24015, and 24016. Below are the demographics of the target area including population, housing and other factors contributing to need. Population Data (a) Total population of the Target Area: The 2014 US Census estimate for Roanoke City is 98,465. (b) Total population under the age of six (6): 8,168 (US Census). (c) Number of and percentage of population under the age of 6 with an elevated blood lead level: 8 and 1 %; 74 and 1% local pediatricians (Virginia Department of Health). (d) Area Median Household Income: $38,265 (US Census); Area Median Income Below 80 %: 52.4% (HUD 2000 census calculation); Area Median Income Below 30 %: 50% (HUD 2000 census calculation) Housing Data (a) Number of housing units that were built before 1978: The 2014 census estimates found that 27,913 housing units in the target area were built before 1980. (As the Census tracks the age of housing by the decade, it is standard practice to use the 1980 number as a proxy for the number of houses built before 1978.) (b) Number of housing units that were built before 1940: The 2014 census estimates found that 11,383 housing units in the target area were built before 1940. (c) Number and percentage of housing units that are rental- and owner- occupied: The 2014 census estimates that of Roanoke's 42,742 occupied housing units, 22,574 or 53% are owner - occupied, and 20,168 or 47% are rentals. Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) .. (d) Number of vacant rental units: The 2014 census estimates found that 4,848 vacant rental units are in the target area. Other Factors Contributing to Need (a) Unemployment rate: In 2014, the City of Roanoke had a non - seasonally adjusted unemployment rate of 8.2 %, significantly higher than the rate of the Roanoke Metropolitan area as a whole (7.4 %). (b) Children receiving Medicaid: 11,900 of 19,923 children under age 18, or 59.7% (City of Roanoke Department of Social Services). (c) Children receiving WIC: 3,741 children of 5,989 under age 5 or 62.5% (2,024 families); Head Start: 997 children under age 5 or 16.6 %; SNAP: 11,050 children under 18 or 55.5 %. (d) Lead -Based Paint Element: There are 13,042 housing units in the City as containing lead -based paint and occupied by low -to- moderate income residents. Of these, 2,921 are identified as "high -risk LBP units." How are the actions listed above integrated into housing policies and procedures? As mentioned above, Lead Safe Roanoke (LSR) will make 85 units lead safe using a combination of interim controls and abatement methods. All lead hazards will be identified during the Paint Inspection /Risk Assessment and will be addressed during the project under a comprehensive work plan. Lead hazard control work will be completed in accordance with all applicable federal /state /local regulations by licensed abatement contractors, or contractors using workers certified in Lead Abatement Workers (LAW) training and EPA's Renovate, Repair and Paint (RRP) Rule. See Appendix 1 for LSR's Policies and Procedures for addressing lead -based paint hazards in pre -1978 single family residences and healthy home issues in the City of Roanoke. Consolidated Plan ROANOKE 100 OMB Control No: 2506 -0117 (exp. 06/30/2018) SP -70 Anti - Poverty Strategy — 91.215(j) Jurisdiction Goals, Programs and Policies for reducing the number of Poverty -level Families The city aims to reduce the number of families living in poverty through economic development activities and support for rehabilitation activities which will free up income to be used for activities of daily living. In addition, the city will support Habitat for Humanity in the Roanoke Valley which provides homeownership opportunities to extremely -low and low- income households to assist them with equity and wealth building. How are the Jurisdiction poverty reducing goals, programs, and policies coordinated with this affordable housing plan The housing plan aims to provide funding and support for housing rehabilitation activities, homeownership opportunities through the city's down payment assistance program and Habitat for Humanity in the Roanoke Valley, and economic development activities. Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 101 SP -80 Monitoring — 91.230 Describe the standards and procedures that the jurisdiction will use to monitor activities carried out in furtherance of the plan and will use to ensure long -term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements The city of Roanoke will monitor all programs, projects, and activities on a regular basis. Through the use of a Risk Management rating and ranking system, each activity is scored at the beginning of the activity and is monitored throughout the life of the activity by the city's project manager. In addition, each file contains a completed HUD Monitoring Checklist that pertains to the specific type of project assisted. Also, a master HUD checklist will be maintained regarding compliance with consolidated planning requirements. Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 102 Expected Resources AP -15 Expected Resources — 91.220(c)(1,2) Introduction The city expects to receive entitlement funds from HUD for the HOME, ESG, and CDBG programs for all five years of the consolidated planning period. Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Narrative Description Annual Program Prior Year Total: Allocation: Income: $ Resources: $ Available $ $ Remainder of ConPlan CDBG public - Acquisition federal Admin and Planning Economic Development Housing Public Improvements Public Services 1,536,172 73,500 525,000 2,134,672 0 Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 103 Program Source of Funds uses of Funds Expected Amount Available Year 1 Expected Amount Narrative Description Annual Program Prior Year Total: Allocation: Income: $ Resources: $ Available $ $ Remainder of ConPlan HOME public - Acquisition federal Homebuyer assistance Homeowner rehab Multifamily rental new construction Multifamily rental rehab New construction for ownership TBRA 415,552 0 150,000 565,552 0 ESG public - Conversion and rehab for federal transitional housing Financial Assistance Overnight shelter Rapid re- housing (rental assistance) Rental Assistance Services Transitional housing 138,444 0 0 138,444 0 Table 5411- Expected Resources — Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied Federal funds will be leveraged as much as possible with private and local resources. Habitat for Humanity in the Roanoke Valley will provide a significant source of leverage and will provide leverage for the HOME Match requirements through the use of volunteer labor and donated Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 104 goods and materials. Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 105 If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan There is no identified publically owned land or property that may be used for needs identified in the plan. Discussion N/A Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 106 Annual Goals and Objectives AP -20 Annual Goals and Objectives Goals Summary Information Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator Order Year Year Area 1 Code 2015 2020 Non - Housing Code CDBG: Housing Code Enforcement /Foreclosed Enforcement Community Enforcement $150,000 Property Care: 400 Household Housing Development Unit 2 Demolition 2015 2020 Non - Housing Demolition CDBG: Buildings Demolished: 4 Buildings Community $35,000 Development 3 Public 2015 2020 Non - Housing Infrastructure CDBG: Public Facility or Infrastructure Infrastructure Community $1,022,500 Activities for Low /Moderate Income Development Housing Benefit: 200 Households Assisted 4 Housing 2015 2020 Affordable Housing CDBG: Homeowner Housing Rehabilitated: 50 Rehabilitation Housing Rehabilitation $315,000 Household Housing Unit 5 New 2015 2020 Affordable New CDBG: Homeowner Housing Added: 1 Homeownership Housing Homeownership $94,172 Household Housing Unit HOME: Homeowner Housing Rehabilitated: 3 $526,346 Household Housing Unit Direct Financial Assistance to Homebuyers: 5 Households Assisted Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 107 Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator Order Goal Description Year Year Area 6 Administration 2015 2020 Administration Administration CDBG: $ 284,119 HOME: $39,206 ESG: $6,940 8 Homeless 2015 2020 Homeless Homeless ESG: Homeless Person Overnight Shelter: 10 Services Services $125,500 Persons Assisted Homelessness Prevention: 10 Persons Assisted 9 Public Services 2015 2020 Non - Housing Public Services CDBG: Public service activities other than Community $218,881 Low /Moderate Income Housing Development Benefit: 30 Persons Assisted Public service activities for Low /Moderate Income Housing Benefit: 10 Households Assisted I ame SSbu — boais summary Goal Descriptions 1 Goal Name Code Enforcement Goal Description Provide funding to enhance and continue code enforcement efforts within the city of Raonoke. This goal supports the elimination of blighting influences on low- income neighborhoods. 2 Goal Name Demolition Goal Description Provide funding to support the demolition of blighted and condemned properties and structures which pose a health and safety hazard for the citizens of the city. Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 108 3 Goal Name Public Infrastructure Goal Description Provide funding for infrastructure projects within the city. This includes standalone infrastructure projects which impact stormwater, street, and streetscape issues in low- income neighborhoods as well as infrastructure projects which are completed in conjunction with low- income housing development. 4 Goal Name Housing Rehabilitation Goal Description Provide funding for three organizations to complete four housing rehabilitation programs for owner - occupied structures. This includes emergency repairs, repairs for handicapped accessibility, and minor and limited repairs. 5 Goal Name New Homeownership Goal Description Provide funding for Habitat for Humanity in the Roanoke Valley to create new homeownership opportunities through rehabilitation and new construction. Also, provide funding for downpayment assistance for first -time homebuyers. 6 Goal Name Administration Goal Description Provide funding for the administration of the CDBG, HOME, and ESG programs for the city of Roanoke. 8 Goal Name Homeless Services Goal Description Provide funding for homeless services to three homelessness prevention agencies in the city of Roanoke. This includes homelessness prevention programs, rapid rehousing programs, and overnight sheltering. 9 Goal Name Public Services Goal Description Provide funding to four public services agencies to assist citizens of the city with service needs. One will address homeless prevention and four will address youth services in some way. Consolidated Plan ROANOKE 109 OMB Control No: 2506 -0117 (exp. 06/30/2018) Projects AP -35 Projects — 91.220(d) Introduction The City proposes to execute several activities under eight projects which include public services (5 activities), administration (2 activities), housing rehabilitation (4 activities), homeless services (4 activities), new homeownership (several activities), public infrastructure (2 activities), code enforcement (1 activity), and demolition (1 activity). Projects # Project Name 1 CDBG - Public Services 2 CDBG /HOME - Administration 3 CDBG - Housing Rehabilitation 4 ESG - Homeless Services 5 CDBG /HOME - New Homeownership 6 CDBG - Public Infrastructure 7 CDBG - Code Enforcement 8 CDBG - Demolition Table 5664 — Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs Funds are allocated to those projects and activities that demonstrate a high need and a citizen support. Projects are prioritized in this first year Action Plan based on the needs of the city as well as those applications received for funding. The major obstacle to addressing underserved needs is the lack of major funding available to combat urban decay in the housing market as well as city infrastructure. Consolidated Plan ROANOKE 110 OMB Control No: 2506 -0117 (exp. 06/30/2018) AP -38 Project Summary Project Summary Information Consolidated Plan ROANOKE 111 OMB Control No: 2506 -0117 (exp. 06/30/2018) 1 Project Name CDBG - Public Services Target Area Goals Supported Public Services Needs Addressed Public Services Funding CDBG: $218,881 Description Public service funding for five organizations assisting citizens with service needs. Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities Total Action Against Poverty: African American Culture and Contemporary Issues (Youth services): $10,000 Apple Ridge Farm: Aspire Connect 2016 (Youth services): $32,473 Children's Trust Roanoke Valley: Family Advocacy Services (Youth Services): $27,608 Council of Community Services: Housing Stabilization for Families in Need (Homelessness Prevention): $44,000 Roanoke Department of Social Services: Community Based Prevention Services (Youth services): $104,800 2 Project Name CDBG /HOME - Administration Target Area Goals Supported Administration Needs Addressed Administration Funding CDBG: $284,119 HOME: $39,206 Description Program administration for the CDBG and HOME programs. Target Date Estimate the number and type of families that will benefit from the proposed activities Consolidated Plan ROANOKE 112 OMB Control No: 2506 -0117 (exp. 06/30/2018) Consolidated Plan ROANOKE 113 OMB Control No: 2506 -0117 (exp. 06/30/2018) Location Description Planned Activities Administration for CDBG and HOME. 3 Project Name CDBG - Housing Rehabilitation Target Area Goals Supported Housing Rehabilitation Needs Addressed Housing Rehabilitation Funding CDBG: $315,000 Description Funding for several housing rehabilitation activities, including rehabilitation for disabled households for handicapped accessibility as well as minor and emergency home repairs for owner occupied housing. Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities Blue Ridge Independent Living Center: Empowering Individuals with Disabilities (Owner Occupied Handicapped Accessibility Rehab): $100,000 Total Action Against Poverty: ECHR Emergency Home Repair Program (Owner Occupied Emergency Rehab): $60,000 Rebuilding Together Roanoke: West End Owner Occupied Limited Rehabilitation (Owner Occupied Minor Rehab): $85,000 Rebuilding Together Roanoke: Summer Youth Rehabilitation Program (Owner Occupied Minor Rehab): $70,000 4 Project Name ESG - Homeless Services Target Area Goals Supported Homeless Services Needs Addressed Homeless Services Funding ESG: $138,444 Consolidated Plan ROANOKE 113 OMB Control No: 2506 -0117 (exp. 06/30/2018) Consolidated Plan ROANOKE 114 OMB Control No: 2506 -0117 (exp. 06/30/2018) Description Provide funding from the city's ESG allocation to provide services to homeless families and individuals or households that are in danger of becoming homeless. Also provide funding for administration of the ESG program. Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities Council of Community Services: Homeless Services and Prevention: $67,571 Trust House: Homeless Services and Prevention: $35,000 Family Promise of Greater Roanoke: Homeless Services and Prevention: $26,500 City of Roanoke: Street Outreach HAT Team: $3,200 City of Roanoke: ESG Administration: $6,173 5 Project Name CDBG /HOME - New Homeownership Target Area Goals Supported New Homeownership Needs Addressed New Homeownership Funding CDBG: $94,172 HOME: $526,346 Description Provide funding to Habitat for Humanity in the Roanoke Valley to create new homeownership opportunities. Also provide funding for individual downpayment assistance projects within the city. Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Consolidated Plan ROANOKE 114 OMB Control No: 2506 -0117 (exp. 06/30/2018) Consolidated Plan ROANOKE 115 OMB Control No: 2506 -0117 (exp. 06/30/2018) Planned Activities Habitat for Humanity: New Homeownership in Melrose- Orange: $59,172 CDBG (for acquisition and soft costs) and $526,346 HOME (for construction, downpayment, and rehabilitation) City of Roanoke, Community Resources Office: Down Payment Assistance Program: $35,000 6 Project Name CDBG - Public Infrastructure Target Area Goals Supported Public Infrastructure Needs Addressed Infrastructure Funding CDBG: $1,022,500 Description Provide CDBG funding to support the 13th Street Corridor Improvement Project as well as street light installation in Gainsboro /Southwest. Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities City of Roanoke: 13th Street SW Streetscape Improvements: $1,000,000 Gainsboro- Southwest Community Organization: Victorian Street Lights: $22,500 7 Project Name CDBG - Code Enforcement Target Area Goals Supported Code Enforcement Needs Addressed Code Enforcement Funding CDBG: $150,000 Description Code enforcement in low- income neighborhoods which are also conservation and rehabilitation districts of the city. Target Date Consolidated Plan ROANOKE 115 OMB Control No: 2506 -0117 (exp. 06/30/2018) Consolidated Plan ROANOKE 116 OMB Control No: 2506 -0117 (exp. 06/30/2018) Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities City of Roanoke: Code Enforcement: $150,000 8 Project Name CDBG - Demolition Target Area Goals Supported Demolition Needs Addressed Demolition Funding CDBG: $50,000 Description Demolition of blighted, condemned structures within the city of Roanoke. Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities City of Roanoke: Demolition: $50,000 Consolidated Plan ROANOKE 116 OMB Control No: 2506 -0117 (exp. 06/30/2018) AP -50 Geographic Distribution — 91.220(f) Description of the geographic areas of the entitlement (including areas of low- income and minority concentration) where assistance will be directed The City will concentrate CDBG and HOME funds into an area known as the Melrose- Orange Target Area during the period covered in the Consolidated Plan beginning in 2015 and throughout the period covered in this Consolidated Plan. This area lies in the northwest quadrant of the City and is made up of portions of Census Tracts 9, 24 and 25, all of which are concentrated areas of low -mod income and minority residents. The City will annually invest at least 51% of all CDBG and HOME funds into the Melrose- Orange Target Area from 2105 through at least 2020 to meet policy adopted by City Council. After the 2015 plan year, the City will be concluding concentrated investment of CDBG and HOME funds in the West End Target Area. Geographic Distribution Target Area Percentage of Funds West End Target Area 0 Melrose- Orange Target Area 51 Table 5764 - Geographic Distribution Rationale for the priorities for allocating investments geographically In recognition of the many needs of the City and its limited resources, the primary mission of the City's HUD funds shall be to act as a catalyst for change by providing seed funding for eligible projects and programs and to attract other resources, especially those of the private sector. In carrying out this mission, the HUD budgeting process identifies capable organizations to carry out projects benefitting low to moderate income citizens, particularly those residing in targeted neighborhoods. The target area activities typically involve 4 - 5 years, depending on the amount of available funds during this period and ability to achieve long term goals and objectives. The City Council Policy on Use of HUD Funds, adopted January 5, 2015 designates the Melrose- Orange Target Area as the focus for CDBG and HOME funds for the fiscal year beginning July 1, 2015. It is anticipated that this area will be targeted for programs through at least June 30, 2020. Discussion N/A Consolidated Plan ROANOKE 117 OMB Control No: 2506 -0117 (exp. 06/30/2018) Affordable Housing AP -55 Affordable Housing — 91.220(g) Introduction The creation and retention of affordable housing is a top priority for the city of Roanoke. The city proposes to use eligible HUD funding to support several affordable housing goals during the year. One Year Goals for the Number of Households to be Supported Homeless Non - Homeless Special -Needs Tota I Table 5864 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through 3 The Production of New Units Total 3 Table 596§ - One Year Goals for Affordable Housing by Support Type Discussion N/A Consolidated Plan ROANOKE 118 OMB Control No: 2506 -0117 (exp. 06/30/2018) AP -60 Public Housing — 91.220(h) Introduction The RRHA is not designated as troubled and as such, there are no funds in the CDBG, HOME, or ESG budgets during this first year of the Consolidated Planning period to address needs of the RRHA. Actions planned during the next year to address the needs to public housing Public Services funding from the city's CDBG allocation will be used to fund the Community Based Prevention Program run by the City's Department of Social Services. This program implants Family Services Specialists in two RRHA public housing complexes who help to provide services to RRHA residents to keep children from entering the foster care system. In addition, the city will fund Habitat for Humanity in the Roanoke Valley with both HOME and CDBG funds to ensure that low- and very -low income families are afforded the opportunity to participate in homeownership. Actions to encourage public housing residents to become more involved in management and participate in homeownership The RRHA is committed to providing residents the opportunity to be involved in the business of improving their communities, and also supports residents in pursuing their self- sufficiency goals. The RRHA's Resident Services Team works to provide employment training, resident development, supportive services, follow -up and business development services to all public housing and HCV residents. Section 3 of the Housing and Community Development Act of 1968, as amended in 1994, requires that employment and other economic opportunities generated by HUD funding are directed to the greatest extent feasible toward low** and very -low income residents. The RRHA is committed to achieving the goals set forth by HUD in preparing residents to be employable by the contractors who receive RRHA contracts. The activities available to residents include resume writing, application processes, mock interviews, how to dress and prepare for interviews, specific job training workshops, vocational classes and other services to meet the hiring trends to connect our residents to the available job openings in our region. In addition, RRHA conducts active outreach to potential contractors to educate them about Section 3 requirements and the benefits of providing employment opportunities to low and very low income residents. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance N/A Discussion RRHA received a Choice Neighborhoods Planning Grant from the U.S. Department of Housing and Urban Development (HUD) in 2012. Utilizing this grant, RRHA engaged with members of the Loudon - Melrose / Consolidated Plan ROANOKE 119 OMB Control No: 2506 -0117 (exp. 06/30/2018) Shenandoah West community, which includes the Lansdowne Park and Melrose Towers Public Housing developments, to develop a comprehensive Transformation Plan for the neighborhood. This Plan includes housing, neighborhood, and people goals and strategies. In February 2015, the City of Roanoke and RRHA submitted an application to HUD for a Choice Neighborhoods Implementation grant to provide resources for implementation of portions of the Transformation Plan. Consolidated Plan ROANOKE 120 OMB Control No: 2506 -0117 (exp. 06/30/2018) AP -65 Homeless and Other Special Needs Activities — 91.220(i) Introduction The City of Roanoke will provide CDBG funding to the Community Housing Resource Center for homeless prevention activities. The Blue Ridge Independent Living Center will also receive CDBG from the City to provide assistance to extremely low- to low- income individuals with special needs including the elderly and those with disabilities for home rehabilitation /modifications such as ramps, railings, installation of grab bars, etc. to enable these individuals to be independent within their own homes and the community. In addition, the City has been notified that it will receive ESG funding during the 2015- 2016 program year and plans to expend those funds on homeless prevention, homelessness planning, emergency shelter, and rapid re- housing. Describe the jurisdictions one -year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City of Roanoke will participate in the 2015 Homelessness Point in Time Count in partnership with several of the organizations which will receive ESG funding. In addition, funding will be provided to the Community Housing Resource Center to be a central point of contact for the community seeking assistance with housing needs. During this year, the CHRC will have contact with a minimum of 16 households /individuals for assistance. In addition, the City's Homeless Assistance Team (HAT) will focus on street outreach and determination of the needs of unsheltered persons on the street. Addressing the emergency shelter and transitional housing needs of homeless persons ESG funding will be provided to Family Promise of Greater Roanoke and Trust House to provide emergency shelter services to homeless individuals from the City. No transitional housing funding is available for use by City subgrantees, however many subgrantees have applied for state of Virginia transitional shelter funds. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again All rapid re- housing services in the community are coordinated centrally through the Community Housing Resource Center (CHRC). Currently, CHRC staff follow up via telephone with families that have Consolidated Plan ROANOKE 121 OMB Control No: 2506 -0117 (exp. 06/30/2018) exited the program to monitor returns to homelessness. Households are contacted twelve months after program exit to track recidivism. The CoC is working with the Roanoke Rescue Mission — the largest shelter provider in the Continuum —to incorporate the Rescue Mission programs in the HMIS. Once the CoC begins collecting more complete shelter data, the community will establish a process for tracking returns to homelessness through the HMIS. To minimize recidivism, the CHRC provides service coordination and case management services to ensure stability for rapidly re- housed families. Multiple shelter providers have dedicated housing stability staff that work with the CHRC and follow re- housed families for a period of twelve months to provide on -going stabilization services. Helping low- income individuals and families avoid becoming homeless, especially extremely low- income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The City will again provide CDBG funding for homeless prevention activities to the Community Housing Resource Center (CHRC). CHRC will provide assistance to sixteen (16) families. In addition, with the use of ESG funding, the Council of Community Services will provide homeless prevention activities. Discussion N/A Consolidated Plan ROANOKE 122 OMB Control No: 2506 -0117 (exp. 06/30/2018) AP -75 Barriers to affordable housing — 91.220(j) Introduction: The city has worked to eliminate barriers to affordable housing development. In fact, the city of Roanoke is one of the most affordable cities in the state of Virginia. Continuing to support non - profit and for - profit organizations as well as individual low- income homeowners is a top priority for the city of Roanoke. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The city is in the process of updating its Comprehensive Plan. Staff will continue to provide input into the process to ensure that the needs of the low- income populations, as well as housing providers for low- income households, are represented. This includes continuing to provide input into the historic register districts which often causes the cost of affordable housing to increase. Discussion: N/A Consolidated Plan ROANOKE 123 OMB Control No: 2506 -0117 (exp. 06/30/2018) AP -85 Other Actions — 91.220(k) Introduction: The city of Roanoke intends to address underserved needs through several initiatives undertaken during this one -year Annual Action Planning period. Although some funding will be used to address these needs, the city recognizes that there still exists obstacles to meeting underserved needs, including a lack of sufficient funding, an overwhelming need when it comes to homeless or potentially homeless families, and a lack of non - profit capacity to meet underserved needs. Actions planned to address obstacles to meeting underserved needs The city will continue to attempt to address obstacles to meeting underserved needs through non - profit capacity building and support to local organizations with funding when available. In addition, staff will continue to offer education and outreach to traditionally underserved families to encourage self - sufficiency and self - value. Actions planned to foster and maintain affordable housing The city will use CDBG and HOME funds to support the creation and maintenance of affordable housing through several programs. By providing monetary support to Habitat for Humanity in the Roanoke Valley, the city expects to create and maintain at least four (4) units of new or rehabilitated affordable housing in the Melrose- Orange and West End targeted areas. In addition, rapid rehousing, homelessness prevention, and housing rehabilitation will be funded through CDBG and HOME to increase and stabilize the number of affordable housing units within the city. Actions planned to reduce lead -based paint hazards Lead -based paint hazards will be reduced through several programs funded by CDBG and HOME, including rehabilitation of substandard housing units, rehabilitation and resale of substandard housing units, and lead -based paint clearance prior to provision of downpayment funds. In addition, the city has received grant funds from HUD's office of Healthy Homes for Lead -Based Paint renovation and repairs. Actions planned to reduce the number of poverty -level families The city will provide services to support poverty -level families through its CDBG funded public service programs. The city will also partner with several non - profit organizations that provide job training and economic development to encourage families to earn more throughout their lifetimes. Actions planned to develop institutional structure The city continues to develop its institutional structure, especially within the Community Resources Division. Staff routinely receives training from both HUD and non -HUD training agents to increase staff's Consolidated Plan ROANOKE 124 OMB Control No: 2506 -0117 (exp. 06/30/2018) knowledge of CDBG, HOME, ESG, and federal cross - cutting regulations and laws. In addition, staff seeks out webinars and participates with the HUDEXCHANGE Ask A Question to better understand and refine the city's programs and priorities. Actions planned to enhance coordination between public and private housing and social service agencies The city participates in the Roanoke Regional Housing Partnership as well as the Homeless Action Team. These teams have representatives from all local housing agencies as well as representatives from social service agencies. In addition, the city has recently created a Hoarding Task Force which combines representatives from a myriad of different agencies including law enforcement, social services, housing services, fire and ems, and code enforcement personnel. Discussion: N/A Consolidated Plan ROANOKE 125 OMB Control No: 2506 -0117 (exp. 06/30/2018) Program Specific Requirements AP -90 Program Specific Requirements — 91.220(1)(1,2,4) Introduction: N/A Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float- funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 80.00% HOME Investment Partnership Program (HOME) Reference 24 CFR 91.220(1)(2) 1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows: No additional forms of investment other than investment provided by Habitat for Humanity in the Roanoke Valley in the form of volunteer labor, donated materials, and /or financial support for Consolidated Plan ROANOKE 126 OMB Control No: 2506 -0117 (exp. 06/30/2018) construction shall be brought to any HOME project. 2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows: Please see this response for the first part of the recapture policy for the city: Recapture will be required during the HOME mandated period of affordability. Recapture can be used as long as there is Direct HOME subsidy to the homebuyer.Direct HOME subsidy is the amount of HOME assistance, including any program income that enabled the homebuyer to buy the unit. The direct subsidy includes down payment, closing costs, or other HOME assistance provided directly to the homebuyer. In addition, direct subsidy includes any assistance that reduced the purchase price from fair market value to an affordable price. If HOME funds are used for the cost of developing a property and the unit is sold below fair market value the difference between the fair market value and the purchase price is considered to be Direct HOME subsidy. Net proceeds are defined as the sales price minus loan repayments superior to the HOME loan and closing costs. If there are no net proceeds then no repayment is required. If the homebuyer transfers the property either voluntarily or involuntarily during the period of affordability, the City will recover, from available net proceeds, all or a portion of the HOME assistance to the homebuyers. The property must be maintained as the owner's principal residence a minimum of 9 months out of each year during the period of affordability. Provisions regarding principal residency and enforcement of these recapture provisions will be provided for in a deed of trust and promissory note. The City of Roanoke will attempt to recapture the Entire Direct HOME Subsidy amount first out of Net Proceeds, and, if there are sufficient Net Proceeds remaining, the City will use a Shared Net Proceeds Model for the remaining amount for all new homeownership and homebuyer activities. The City will recapture the entire amount of the direct HOME subsidy provided to the homebuyer before the homebuyer receives a return. The City's recapture amount is limited to the net proceeds available from the sale. In some cases, such as declining housing markets, the net proceeds available at the time of sale may be insufficient to recapture the entire direct HOME subsidy provided to the homebuyer. 3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows: Please see this response for the second part of the recapture policy for the city: Since the HOME rule limits recapture to available net proceeds, the City can only recapture what is available from net proceeds. In this option, the HOME rule states that the City may share the net proceeds with the homeowner. Once the full amount of the HOME subsidy has been repaid from net proceeds, any remaining amount must be shared between the City and the Homeowner, based on the percentage of funds provided to the project by the City and Homeowner. The amount of the Consolidated Plan ROANOKE 127 OMB Control No: 2506 -0117 (exp. 06/30/2018) Homeowner's investment will be provided to the homeowner prior to the City and homeowner sharing in the net proceeds. This amount will be repaid from the remaining Net Proceeds prior to the sharing of net proceeds by both parties. To calculate the amount of net proceeds (or shared appreciation) to be returned to the City: Divide direct HOME subsidy by the sum of the direct HOME subsidy and the homebuyer's investment, Multiply by the remaining net proceeds available after repayment of the Direct HOME Subsidy and the homebuyer's investment to calculate the amount of HOME investment to return to the City. To calculate the amount of net proceeds (or shared appreciation) available to the homebuyer: Divide the homebuyer's investment by the sum of the direct HOME subsidy and the homebuyer's investment, Multiply by the remaining net proceeds available after repayment of the Direct HOME Subsidy and the homebuyer's investment to calculate the amount of HOME investment to return to the homebuyer. At the end of the affordability period, no funds will be recaptured and no monies will be due the City from any HOME invested transaction. 4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows: The city will not refinance debt secured by multifamily housing under any circumstance. Consolidated Plan ROANOKE 128 OMB Control No: 2506 -0117 (exp. 06/30/2018) Emergency Solutions Grant (ESG) Reference 91.220(1)(4) 1. Include written standards for providing ESG assistance (may include as attachment) The following standards are used for providing ESG assistance. Clients seeking housing assistance services through the Community Housing Resource Center (CHRC) must meet all of the following program guidelines and eligibility requirements to qualify for services. • ESG program participants must have an initial consultation with a CHRC staff member. • Program participants must meet the HUD definition of "at- risk" status of becoming homeless. • Participants must have no other existing sources of support, financial resources or other appropriate housing options. • Households must meet the following income requirements - at or below 30% of the Area Median Income. 1 Person - $13,050; 2 Persons - $15,930; 3 Persons - $20,090; 4 Persons - $24,250; 5 Persons - $28,410; 6 Persons - $32,570; 7 Persons - $36,730; 8 Persons - $40,890 • Participants cannot currently reside in public housing or be receiving a housing subsidy voucher. • Participants cannot be receiving assistance from another source for the same time period that ESG assistance is being provided. Assistance includes all local, State and Federal sources. • ESG funds cannot be used to assist clients in a mortgage situation. • Households are only eligible to receive ESG homelessness prevention assistance once per year. • All outstanding verifications and other program documentation must be returned to CHRC staff within (7) business days of intake date. It is the client's responsibility to ensure landlord documentation is returned to CHRC staff. • Housing units must pass all necessary inspections within (7) business days from date of intake. • Households must have an income at least equal to the household's monthly rent. • ESG funding can be used to provide a maximum of (3) months in rental arrears. Current and future rental payments can be made; however, total months of coverage cannot exceed (3) months. • Eligibility for ESG assistance is limited to U.S. citizens and applicants who have eligible immigration status. All members of the household seeking assistance must meet this requirement. • Participants must have a written legal lease in place with landlord. • Participants cannot have liquid assets in excess of $500. • ESG funds cannot be used to pay court costs or damages to property. Payment of reasonable late fees can be made. • Payments will not be made for properties owned by Council of Community Services Board members, staff or in any other situation where a conflict of interest may exist. Program participants must meet all program guidelines to qualify for services. Any false information provided by program participants will result in a denial of assistance. A denial letter stating the Consolidated Plan ROANOKE 129 OMB Control No: 2506 -0117 (exp. 06/30/2018) reason for service denial and detailing the grievance process will be sent to all households completing the initial consultation with a CHRC intake worker and determined ineligible. Program participants receiving the notification of service denial have the right to appeal this decision within ten (10) business days from date denial notification. Appeals must be submitted, in writing, to the CHRC Director at 339 Salem Avenue, Roanoke, VA 24016. Appeals will be heard by the CHRC Director if the denial decision was made by a CHRC intake worker. The Council of Community Services' VP of Planning and Consultation will hear appeals for services denied by the CHRC Director. 2. If the Continuum of Care has established centralized or coordinated assessment system that meets HUD requirements, describe that centralized or coordinated assessment system. Our CoC has implemented a centralized coordinated assessment model, Central Intake -One Door (CI). Cl is easily accessible, located in the downtown Roanoke area adjacent to majority of our providers. Barriers to access have been diminished in the rural CoC geographical area with the "no wrong door' approach through collaboration with providers. HMIS intake and an assessment of the housing crisis are conducted with each household. The assessment determines appropriate referrals for housing stability to include homeless prevention, shelter diversion, and shelter placement. The assessment includes a scoring mechanism that places households into categories based on their barrier levels and needs. The chronically homeless are prioritized in all PSH projects. Households scoring lower on the barriers assessment are triaged in shelter and referred to rapid re- housing programs. The coordinated assessment system also screens for veterans that may qualify for veteran - specific services. 3. Identify the process for making sub - awards and describe how the ESG allocation available to private nonprofit organizations (including community and faith -based organizations). The City of Roanoke uses a Community -Based Application Review Process. In November of each year, the City's HUD Community Resources Division holds a public meeting to review anticipated HUD resources and estimated funds available for economic development, homeless services /prevention, housing development, human development and neighborhood development activities. The application process and timeline are reviewed for each category of funding including funds available for ESG. Applications are distributed at the November meeting. Applications are also available through the City's website or the offices of the Division of HUD Community Resources. Applications are generally due to the City in early January and are distributed to advisory review committees for evaluation and funding recommendations. Individuals from the community represent at least a majority of the members of each committee. The City currently uses three committees, one for: • Human services activities; • Homeless shelters and homelessness prevention activities; and Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 130 Housing, neighborhood and economic development activities. The Blue Ridge Interagency Council on Homelessness ( BRICH) serves as the review committee for homeless shelters and prevention activities. It is the lead entity for the Annual Strategic and Business Plan to End Homelessness and the Blue Ridge Continuum of Care planning process. BRICH also facilitates and coordinates the community's efforts to prevent, treat, and end homelessness. BRICH includes a spectrum of decision - makers who have the ability to promote and implement the CoC strategy. It consists of 21 members drawn from the general public (including one formerly homeless person), local governments, mental health programs, state and federal programs, non - profit organizations, businesses, and colleges /universities throughout the region. The Advisory Council manages and coordinates the planning process for researching, writing, approving, and submitting the Blue Ridge CoC strategy each year; and monitors strategic accomplishments and ongoing revisions. In March of each year, recommendations from the committees are combined into a budget package that is presented for the City Manager's consideration prior to a 30 -day public review. After public comments are obtained, the recommendations, budget package and citizen comments with responses are sent to City Council for approval. 4. If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR 576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with homeless or formerly homeless individuals in considering policies and funding decisions regarding facilities and services funded under ESG. The City of Roanoke meets the requirements of homeless participation. The Blue Ridge Interagency Council on Homelessness and the Continuum of Care currently have a homeless individual that participates at monthly meetings. 5. Describe performance standards for evaluating ESG. The following performance standards are used for evaluating ESG activities including street outreach, HMIS, emergency and transitional housing, homeless prevention and rapid re- housing and apply to HUD's objectives of accessibility /availability, suitable living environment and economic opportunity. These standards will be expanded by the CoC annually, if needed. Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 131 Listed below are the performance measures in more detail which are also outlined in the Continuum of Care's (CoC) Annual Business Plan. Measure 1: The length of time persons remain homeless — the CoC and BRICH business plan will include specific measures that address the length of time persons remain homeless (i.e. 45 days etc) • This measure applies to emergency shelter, transitional housing, rapid re- housing Measure 2a: The extent to which persons who exit homelessness to permanent housing destinations return to homelessness within 6 to 12 months • This measure applies to emergency shelter, rapid re- housing, prevention, and PSH Measure 2b: The extent to which persons who exit homelessness to permanent housing destinations return to homelessness within 2 years. This measure applies to emergency shelter, rapid re- housing, prevention, and PSH Measure 3: Reduction in the number of homeless persons • This measure applies to emergency shelter, rapid re- housing, prevention, outreach and PSH Measure 4: Employment and income growth for homeless persons in CoC program- funded projects This measure applies to emergency shelter, rapid re- housing, prevention, outreach and PSH Measure 5: The number of persons who become homeless for the first time • This measure applies to emergency shelter, rapid re- housing, prevention, outreach and PSH Measure 6: Homeless prevention and housing placement of persons defined by category 3 of HUDs Homeless Division in CoC programs- funded projects • This measure applies to emergency shelter, rapid re- housing, prevention and PSH Measure 6a: Preventing returns to homelessness within 6 and 12 months among this subset of families and youth • This measure applies to emergency shelter, rapid re- housing, prevention and PSH Measure 6b: Preventing returns to homelessness within 24 months among this subset of families and youth. Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 132 • This measure applies to emergency shelter, rapid re- housing, prevention, and PSH Measure 6c: Successful housing placement among this subset of families and youth • This measure applies to emergency shelter, rapid re- housing, prevention and PSH Measure 7a: Successful placement from street outreach This measure applies to street outreach. Measure 7b: Successful placement in or retention of permanent housing. • This measure applies to emergency shelter, rapid rehousing, prevention, outreach and PSH The CoC and BRICH shall set desired outcomes for each of these measures listed above as part of the strategic and business planning process and may also include additional measures as deemed needed by the CoC and BRICH. Appendixx - Alternate /Local Data Sources Consolidated Plan ROANOKE OMB Control No: 2506 -0117 (exp. 06/30/2018) 133 �S IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41764- 061520. AN ORDINANCE to adopt and establish a Pay Plan for officers, employees, Council appointed officers and Constitutional Officers of the City effective July 1, 2020; providing for certain salary adjustments; authorizing various annual pay supplements for certain officers and employees; providing for an effective date; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Pursuant to §2 -69, Code of the City of Roanoke (1979), as amended, there is hereby adopted by the Council and made applicable to all classified officers and employees of the City on July 1, 2020, the Pay Plan hereinafter set out in its entirety, which shall read and provide as follows: Pay Grade Minimum Salary Maximum Salary 4 $20,565.48 $32,904.82 5 $21,594.30 $34,550.62 6 $23,212.54 $37,140.48 7 $25,005.50 $40,009.06 8 $27,627.34 $44,203.64 9 $30,527.90 $48,844.64 10 $33,735.52 $53,976.78 11 $36,111.92 $57,778.76 12 $40,264.38 $64,422.80 13 $44,895.50 $71,832.80 14 $50,057.28 $80,092.22 15 $55,814.72 $89,303.50 16 $63,046.62 $100,874.80 17 $70,296.72 $112,474.96 18 $78,380.38 $125,409.18 19 $88,479.82 $141,567.40 DIR $100,000 $162,802.51 ACM $121,000 $200,000 2. Pursuant to §2 -68, Code of the City of Roanoke (1979), as amended, effective July 1, 2020, the City Manager shall promulgate and cause to be distributed among the officers and employees of the City a Classification Plan, consisting of a plan of classification assigning a pay grade and pay range in accordance with this Ordinance and class code to each position in the classified service of this City. 3. The City Manager is authorized to establish an Employee Certification Program to provide employees who obtain certain certifications approved by the City Manager to receive an annual salary increase to the employee's base salary for so long as that employee maintains such certification. 4. If, after any applicable salary increases provided for in this Ordinance, any officer's or employee's salary is below the applicable minimum for his or her pay range, such officer's or employee's annual base salary shall be adjusted to the applicable minimum. 5. For the fiscal year beginning July 1, 2020, and ending June 30, 2021, and for succeeding fiscal years unless modified by ordinance duly adopted by this Council, the annual salaries of the following Council appointed officers shall be as set forth below: POSITION TITLE City Manager City Attorney City Clerk ANNUALSALARY $209,609.92 $179,917.14 $93,500.00 Municipal Auditor $124,976.02 6. In no calendar year shall amounts of deferred compensation contributed by the City on behalf of the Council appointed officers exceed the maximum amount permitted by the Internal Revenue Code and IRS regulations to be deferred on a tax -free basis annually. 7. The Director of Finance shall continue to pay on an installment basis the sum of $8,000.00 per calendar year to the deferred compensation plan established pursuant to Internal 2 Revenue Code Section 457, on behalf of the City Attorney, City Clerk, and Municipal Auditor. The sum shall be paid in equal quarterly installments on the first pay day of each calendar quarter. Each installment is paid to the seated Council - appointed officer as of the first day of that quarter. 8. The Director of Finance shall continue to pay on an installment basis the sum of $15,000.00 per calendar year to the deferred compensation plan established pursuant to Internal Revenue Code Section 457, on behalf of the City Manager. The sum shall be paid in equal quarterly installments on the first pay day of each calendar quarter. The Director of Finance shall also continue to pay the City Manager such other benefits as set forth in his employment contract. 9. The Director of Finance shall be authorized, for and on behalf of the City, to execute any documents required by the City's third party administrator for deferred compensation to implement this Ordinance. 10. Participants of the City's Retirement System will be required to make a five percent (5 %) contribution from their base salary to the City's Retirement Plan. 11. Annual pay supplements, payable on a bi- weekly basis, are provided for the hereinafter set out job classifications which require the incumbent to privately own or lease a motor vehicle routinely used in the course of conducting City business as follows: POSITION TITLE ANNUAL SALARY SUPPLEMENT Appraiser I $ 2,000 Appraiser II $ 2,000 Assistant City Managers $ 2,000 (unless City Manager has assigned a City vehicle to the individual Assistant City Manager) City Attorney $ 2,500 City Clerk $ 2,500 3 Deputy Director of Real Estate Valuation $ 2,000 Director of Economic Development $ 2,000 Director of Finance $ 2,000 Director of Planning, Building and Development $ 2,000 Director of Real Estate Valuation $ 2,000 Municipal Auditor $ 2,500 Residential Appraiser Analyst $ 2,000 Supervising Appraiser $ 2,000 Business License Inspector Auditor $ 2,000 Tax Compliance Auditor $ 2,000 Tax Compliance Administrator $ 2,000 Sr. Tax Compliance Administrator $ 2,000 Chief Deputy Commissioner of Revenue $ 2,000 If the requirement that any of the foregoing officers or employees own or lease a motor vehicle for routine use in the conduct of City business should be eliminated, then the pay supplement established by this Ordinance shall be terminated as of the date of elimination of such requirement. The City Manager is authorized, within the limits of funds appropriated therefore, to provide for similar pay supplements for other officers or employees. 12. In order to equitably compensate sworn police officers assigned duties in a non- uniform capacity and in lieu of provision by the Police Department of uniforms and accessories, each such officer shall be accorded an annual pay supplement of $600, payable on a bi- weekly basis as a uniform allowance. 13. Each employee of the Fire -EMS Department hired by the City as a Firefighter prior to April 18, 1991, who has received Emergency Medical Technician certification and 4 actively participates in the City's First Responder Program shall be accorded an annual pay supplement of $1,200, payable on a bi- weekly basis, so long as they maintain such certification and continue to participate in the City's First Responder Program. 14. The City Manager is authorized to create a merit pay program for Firefighter /Emergency Medical Technicians who attain various levels of EMT certification higher than EMT basic as set forth in Paragraph 14 above. The base salary increases for the corresponding EMT certification shall be as follows: Advanced EMT $1,500 total annually EMT -I $4,000 total annually Paramedic $5,500 total annually The base salary increases set forth in this paragraph shall be payable on a bi- weekly basis. If a qualified employee is receiving an EMT pay supplement, pursuant to the provisions of Paragraph No. 13 or is receiving pay for one of the certifications listed in this paragraph, and obtains a higher certification and qualifies for a pay increase under this paragraph, that employee shall only receive the pay increase equal to the difference between their current level of certification and their highest certification obtained. 15. Each employee of the Fire -EMS Department who has been certified to either the Specialist or Technician level for the handling of hazardous materials and who is a member of the Regional Hazardous Materials Response Team shall be accorded an annual pay supplement of $1,200, payable on a bi- weekly basis, so long as they are assigned to the Regional Hazardous Materials Response Team. 16. Each employee of the Fire -EMS Department who has been certified and performs Fire Inspector duties as part of the Fire Prevention Program assigned by the Fire -EMS Chief shall be accorded an annual pay supplement of $1,500, payable on a bi- weekly basis, so long as they are assigned to perform Fire Inspector duties as a part of the Fire Prevention Program. 17. Each employee of the Fire -EMS Department who has been certified and performs inspection and repair duties to the Department's "turn out" gear, Self- Contained Breathing Apparatus ( "SCBA ") and safety sensitive equipment as part of the Fire Maintenance Safety Program by the Fire -EMS Chief shall be accorded an annual pay supplement of $1,500, payable on a bi- weekly basis, so long as they are assigned to perform inspection and repair duties as a part of the Fire Maintenance Safety Program. 18. Each employee of the Fire -EMS Department who has been certified and is qualified for the Heavy and Tactical /Swiftwater Team shall be accorded an annual pay supplement of $1,200, payable on a bi- weekly basis, so long as they remain a member of the Heavy and Tactical /Swiftwater Team. 19. Each employee of the Fire -EMS Department assigned by the Chief to the Training Division for the purpose of training and teaching of personnel within the Fire -EMS Department shall be accorded an annual pay supplement of five percent (5 %) of the employee's base salary, payable on a bi- weekly basis, so long as that employee continues to be assigned to the Training Division. 20. The City Manager is authorized to continue a police career enhancement program to provide pay incentives to police officers below the supervisory level. Such program may include consideration for training, formal education, experience, and specialized assignments. The annual pay supplement shall range from $1,095 to $5,228, payable on a bi- weekly basis. 21. The City Manager is authorized to continue a Community Policing Specialist program to provide pay incentives to police officers. Such program may include consideration for training and community participation. The annual pay supplement is two percent (2 %) of the employee's base salary, payable on a bi- weekly basis. 22. A pay stipend of $100 per month, or $1,200 annually, paid monthly, if the member actually attends a regularly scheduled meeting during that month, shall continue to be awarded to members of the City Planning Commission and the Board of Zoning Appeals upon attainment of certification through the Virginia Certified Planning Commissioner Program and the Virginia Certified Board of Zoning Appeals Program, respectively. New appointees will be required to attain certification within one year of the date of appointment. 23. A pay stipend of $100 per month, or $1,200 annually, paid monthly, if the member actually attends a regularly scheduled meeting during that month, shall be awarded to members of the Architectural Review Board. 24. Any pay supplement provided in this Ordinance shall be combined with an , employee's base salary when computing overtime. However, if a pay supplement provided in this Ordinance should cause an officer or employee to exceed the maximum annual pay range for such officer's or employee's position, such officer or employee shall still receive the full amount of such pay supplement provided in this Ordinance. 25. Regular full -time, permanent, City employees who donate to the 2021 United Way Campaign will earn paid leave as follows: Donation Per Pay Period Total Paid Leave Allotted $5.00 per pay period/ 4.0 hours of leave $130 per year $10.00 per pay period/ 8.0 hours of leave $260 per year Permanent part-time employees who donate to the 2021 United Way Campaign will earn prorated paid leave. City employees who are engaged in performing emergency services or other necessary and essential services for the City whose normal work schedule is 24 hours, who donate to the 2021 United Way Campaign will earn paid leave as follows: Donation Per Pay Period Total Paid Leave Allotted $5.00 per pay period/ $130 per year 6.0 hours of leave 7 $10.00 per pay period/ 12.0 hours of leave $260 per year All time earned through donations to the 2020 United Way Campaign must be used by June 28, 2021. 26. Each employee of the Sheriff's office who meets qualifications for Master Deputy Sheriff or Master Deputy Sheriff II and has been appointed such by the Sheriff shall receive an annual pay increase of five percent (5 %) of the employee's base salary, payable on a bi- weekly basis so long as that employee continues to be qualified and assigned as a Master Deputy Sheriff or Master Deputy Sheriff IL This increase shall be� capped at no more than five percent (5 %) above the pay range maximum for Deputy Sheriff or Deputy Sheriff II. 27. Each employee of the Sheriff's Office who meets the qualifications for Mental Health Specialist is to be accorded an annual pay supplement of $1,500, payable on a bi- weekly basis as long as they retain the appropriate qualifications established by the Sheriff and are assigned to the Intake Section of the Jail. 28. The City Manager is authorized to continue the Special Military Pay Supplement to any City employee who is a military reservist/national guard and who, between July 1, 2020 and June 30, 2021, is called to and serves on active duty related to our country's war on terrorism or natural disasters. The pay supplement is equal to the difference between that employee's regular City salary and military base pay plus any other compensation received for military service. 29. The City Manager is authorized to pay the employees in certain positions incentive pay based upon the incentive plan adopted by the Civic Center, known as the Berglund Center, for each budget year. 30. The City Manager is authorized to award performance pay increases up to five percent (5 %) of an employee's base salary to those City employees that exhibit exceptional performance in their duties as permitted by Section 15.2 -1508, Code of Virginia (1950), as amended. 31. The provisions of this Ordinance shall be in full force and effect on and after July 1, 2020. 32. Pursuant to § 12 of the Roanoke City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: Y�4&t City Clerk. CECELIA F. NICCOY, CHIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkra roanokesa.go% June 16, 2020 Eric L. Ferris 1619 Shenandoah Avenue, N. W. Roanoke, Virginia 24017 Dear Mr. Ferris: CECELIA T. WEBB, C11C kssistant Depute Cite Clerk I am enclosing copy of Ordinance No. 41765- 061520 authorizing the alteration and closing by barricade of certain public right -of -way in the City of Roanoke located on 1619 Shenandoah Avenue, N. W., between 16th Street and 17th Street. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 15, 2020, and is in full force and effect upon its passage. Sincerely, ell- Cecelia 0 d-' , � F. McCoy, CMC City Clerk Enclosure PC: MKL Properties, LLC, 2580 Lakewood Forest Road, Moneta, Virginia 24121 C A L Rental Properties, LLC, 3411 Haven Trail, Salem, Virginia 24153 Lonza E. Kingery, 6477 Crowell Gap Road, Roanoke, Virginia 24014 Derey Properties, LLC, 404 Walnut Avenue, S. W., Roanoke, Virginia 24014 Clifford and Jessie Derey, 404 Walnut Avenue, S. W., Roanoke, Virginia 24014 The Honorable Brenda Hamilton, Circuit Court Clerk Robert S. Cowell, Jr., City-Manager R. Brian Townsend, Assistant City Manager for Community Development Chris Chittum, Director of Planning Building and Development Daniel J. Callaghan, City Attorney Timothy Spencer, Senior Assistant City Attorney Ian D. Shaw, Planning Commission Agent Susan Lower, Director of Real Estate Evaluation Luke Pugh, City Engineer Tina Carr, Secretary, City Planning Commission Katharine Gray, City Planner �5 PUBLIC RIGHT OF WAY LOCATED ADJACENT TO OFFICIAL TAX MAP NOS. 2212602, 2212603, 2212604, 2212605, 2212606, 2212607, 2212612,2212614,2212615,2212616 PROPERTY OWNER: CITY OF ROANOKE IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41765 - 061520. AN ORDINANCE authorizing the alteration and closing by barricade of certain public right -of -way in the City of Roanoke located on 1619 Shenandoah Avenue, NW, between 16th Street and 17th Street, as more particularly described hereinafter; and dispensing with the second reading of this ordinance by title. WHEREAS, Eric Ferris filed an application with the Council of the City of Roanoke, Virginia ( "City Council "), in accordance with law, requesting City Council to alter and close by barricade the public right -of -way described hereinafter; and WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §30 -14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council; and WHEREAS, public hearing was held on such application by City Council on June 15, 2020, after due and timely notice thereof as required by §30 -14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such application; and WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closure by barricade of the subject public right -of -way have been properly notified; and WHEREAS, from all of the foregoing, City Council considers that no substantial inconvenience will result to any individual or to the public from altering and closing by barricade of such public right -of -way, and that such alteration will promote the safety and welfare of those using the subject public right -of -way and the right -of -way in the vicinity of the right -of -way to be closed. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that the public right -of -way situated in the City of Roanoke, Virginia, and more particularly described as follows: a portion of an alley between 16th Street, NW, and 17th Street, NW, adjacent to 1619 Shenandoah Avenue, NW, be, and hereby is, altered and closed by way of a barricade, as described in such Application. BE IT FURTHER ORDAINED that closure of the subject right -of -way shall be subject to the following conditions: 1. The applicant shall modify the erected barricades to add Knox Padlocks that properly allow cross access for emergency responders and to add signage at each gate that lists contact information to gain access when needed for the utilities in the alley. The applicant shall install any utility markers as requested by utility providers and allow access to utility providers when requested. 2. The erected barricades and the required modifications are subject to inspection by the City, including the Fire Marshall's Office. 3. The applicant is responsible for all costs associated with such barricade. 4. City Council retains the authority to authorize removal of the barricade. BE IT FURTHER ORDAINED that the City Engineer be, and he is, directed to mark "Altered and Closed by Barricade" on said right -of -way on all maps and plats on file in his office on which said rights -of -way are shown, referring to the book and page of 2 ordinances and resolutions of the Council of the City of Roanoke, Virginia, wherein this Ordinance shall be spread. BE IT FURTHER ORDAINED that the City Clerk deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, an attested copy of this ordinance in order that said Clerk may make proper notations, if any, of the alteration and closing by barricade as described above on all maps and plats recorded in that office on which the portion of an alley between 16th Street, NW, and 17th Street, NW, and adjacent to 1619 Shenandoah Avenue, NW, appears. BE IT FURTHER ORDAINED that if the above conditions have not been met within a period of sixty (60) days from the date of the adoption of this ordinance, then such ordinance will be null and void with no further action by City Council being necessary, unless extended by the Agent for the Planning Commission for an additional six (6) months prior to the end of the one year period. BE IT FINALLY ORDAINED that pursuant to the provisions of § 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. Closure by barricade - Shenandoah.doc 3 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 15, 2020 Subject: Application by Eric Ferris for alley closure by barricade for a portion of an alley between 16th Street NW and 17th Street NW parallel to Shenandoah Avenue NW and adjacent to properties bearing Official Tax Map Nos. 2212602, 2212603, 2212604, 2212605, 2212606, 2212607, 2212612, 221 2614, 2212615, and 221 2616. Recommendation The Planning Commission held a public hearing on Monday, June 8, 2020. By a vote of 7 -0, the Commission recommended approval of the closure by barricade as requested, contingent upon the following conditions: 1. The applicant shall modify the erected barricades to add Knox Padlocks that properly allow cross access for emergency responders and to add signage at each gate that lists contact information to gain access when needed for the utilities in the alley. The applicant shall install any utility markers as requested by utility providers and allow access to utility providers when requested. 2. The erected barricades and the required modifications are subject to inspection by the City, including the Fire Marshal's Office. 3. The applicant is responsible for all costs associated with such barricade. 4. City Council retains the authority to authorize removal of the barricade. 5. If the above conditions have not been met within a period of 60 days from the date of the adoption of this ordinance, then such ordinance will be null and void with no further action by City Council being necessary, unless extended by the Agent for the Planning Commission for an additional 60 days. Application Information: Request: Closure by barricade for a portion of an alley between 16th Street NW and 1 7th Street NW Applicant: Eric Ferris City Staff Person: Wayne Leftwich, Senior City Planner Official Tax Nos.: adjacent to properties bearing Official Tax Map Nos. 2212602, 2212603, 2212604, 2212605, 2212606, 2212607, 2212612, 2212614, 2212615, and 2212616. Site Area: 2,325 square feet of alley to be barricaded Relevant Plans: Loudon - Melrose Neighborhood Plan Addendum, 2010 Filing Date: January 27, 2020 Background: The applicant owns six of the nine properties along Centre Avenue NW to the north of the alley, and two of six properties along Shenandoah Avenue NW to the south of the alley in either his name, Eric Ferris, or his LLC, C.A.L. Rental Properties, LLC. Several years ago the applicant placed gates across the alley at two points to effectively connect his properties on Centre Avenue NW and Shenandoah Avenue NW. The gates were erected without a building permit, and would not have been approved as it blocks access to the alley which is a public right of way. The applicant installed the gates in the alley and fencing around his lots to the north in order to prevent illegal dumping, illicit activities, theft, and loitering. The enclosed area has created a safe parking lot area for his properties. The alley is developed but is not used for solid waste pickup. The alley effectively ends on both sides of the block at 16th Street NW and 171h Street NW as the alley does not continue across to either the block to the east or the block to the west. Proposed Use /Development: If the closure by barricade is approved it would allow the applicant to keep the gates enclosing a portion of the alley in place. City Council could revisit the closure by barricade and ask the applicant to remove the gates at their discretion. It is the applicants hope that keeping the gates in place, will help with the continued revitalization of the block. Staff recommended that the applicant seek to vacate the entire alley instead of requesting closure by barricade. As the alley does not continue through to the surrounding blocks and is not used by solid waste or serve any residential uses, staff would be supportive of the alley being vacated. The applicant has made an effort to reach out to the surrounding property owners, but has been unable to 2 get in contact with all parties. One adjacent business owner on the northwest corner of the block expressed support for both proposed applications and stressed the improvements the fence in the alley has made to prevent dumping and theft to the surrounding businesses. Since the applicant was unable to gain approval from all the adjacent property owners, he is moving forward with the request for closure by barricade. Considerations: Impact of Street Vacation to Public Accessibility: The alley terminates at both 16th Street NW and 17th Street NW, as the alleyway does not continue to the adjacent blocks to the east or west. The block traversed by the alley is zoned 1 -1, Light Industrial, and the alley does not directly serve any residential properties. Shenandoah Avenue NW, parallel to and south of the alley, has bicycle lanes designed to accommodate cyclists but no sidewalks. Centre Avenue NW, parallel to and north of the alley, has no sidewalks but has less traffic than Shenandoah Avenue and continues both east and west, unlike the alley. The applicant erected gates several years ago to enclose a portion of the alley and there have been no complaints from the property owners adjacent to the alley (those property owners still have access to the alley from their properties). The placement of the gates does not appear to have caused an undue burden on the public. If approved, the closure by barricade would allow this existing condition to continue. It is important to note that the gates were installed without a permit or permission from the City. Consistency with Comprehensive Plan: Vision 2001 -2020 supports redevelopment of underutilized industrial sites and the Loudon - Melrose Neighborhood Plan Addendum specifically calls for the revitalization of the industrial corridor along Shenandoah and Centre Avenues as noted. Policy /Action Plan I Applicability to matter ED Al 8 Identify underutilized industrial sites and promote redevelopment as part of Roanoke's economic development strategy. ' Vision 2001 -2020, City of Roanoke, 2001 Comprehensive Plan', pg.61 The closure by barricade will create a more secure condition for the properties on this block. 3 Policy /Action Since this industrial district is for the most part still a viable business corridor, improvement of it as such should be the focus. A higher occupancy rate of these properties should promote more responsible maintenance and fewer code violations. The connectivity of streets and the grid street system should be promoted and maintained. Plan I Applicability to matter Loudon - Melrose The closure by barricade Neighborhood Plan may help reduce illegal Addendum', pg.6 dumping and thefts and create more security for the businesses in this area, which may create a higher occupancy rate. Loudon - Melrose As the alleyway does not Neighborhood extend to the east and west, Plan Addendum, it is disconnected from the pg. 1 7 grid street system. ' Loudon - Melrose Neighborhood Plan Addendum City of Roanoke, 2010 Closing a portion of the alley by barricade allows for ongoing industrial activity on the block and anecdotally has helped with illegal dumping and other code violations on the block while, the Loudon - Melrose Neighborhood Plan Addendum states that the connectivity of the grid system should be maintained, in this case the alley does not continue across to adjacent blocks and is already disconnected from the surrounding street grid. Comments on Application: Public Utilities: Cox Cable, the Western Virginia Water Authority and Roanoke Gas are amenable to the closure by barricade. Roanoke Gas requested that the gates be marked with contact information in case access is required. The WVWA asked that a 20' easement be placed within the alley for access to an 8 -inch sewer line. The easement is premature as the right -of -way is not being vacated. However, it is clear that access to the existing utility lines in the alley is important. The City's Stormwater Division is amenable to the barricade. City Departments: Planning Building and Development staff have no objections to the application. The Fire Marshal's Office did not initially support the request because, as the alley considered a fire apparatus access, the barricade could affect access to the properties along the block. The Fire Marshal's Office recommended the use of 0 a Knox Padlock on each gate to provide cross access in case of an emergency. The applicant agreed with the request to add Knox Padlocks or a Knox Box on the gates. The Transportation Division had initial concern with the application resulting in the barricade of a portion of the alley. Transportation staff recommended vacation of the entire alley if so desired by the adjacent property owners. The applicant attempted to enlist their neighbors to participate in the vacation of the entire alley. However, not all were interested in participating (none objected to the barricade). The Transportation Division still does not advise partial closure of the alley and suggests vacation as the most appropriate action. Transportation staff recognizes that efforts were made to vacate and that the informal existing closure does not appear to have placed an undue burden on the public. Transportation staff recognizes that formal closure by barricade does not appear to place any additional burden on the public that does not currently exist. Planning Commission Work Session: The Planning Commission has discussed this application several times as the item was once continued as the applicant tried to seek a vacation of the alley, based on recommendations from the Transportation Division, Planning Commission and staff. Now that the applicant has decided to proceed with the closure by barricade application, the Planning Commission asked if there was a way that applicant could alleviate the concerns of the Transportation Division. As noted above, the Transportation Division would prefer a vacation but does not have an objection to the closure by barricade. Public Comments: Staff has received one comment from Mike Legg owner - operator of Automotive Solutions located at 115 17 th Street NW on the northwest corner of the alley. Mr. Legg expressed support for both the closure by barricade application and the potential alley vacation request. He expressed interest in purchasing part of the alley if vacated. Mr. Legg further spoke to past issues with the alley including illicit activity, illegal dumping, and theft. Planning Commission Public Hearing: No Comments The partial closure of the alley by barricade is not ideal but does not place an undue burden or inconvenience on the public. Alleys in the City are often an integral part of the street grid and provide connectivity and function to help service the adjacent properties. In this case the alley is not part of the grid system as it is disconnected on either side. The alley is not used for solid waste service and is primarily used by the adjacent businesses. The partial closure of the alley 5 has been informally in place for several years and does not appear to have caused any issues for the abutting property owners. The preference in this situation would be to vacate the alley in its entirety, an act that appears to have already occurred to the blocks to the east and west. However, the applicant has made a good faith effort to communicate with the adjacent property owners and has of yet not been able to garner full consensus from all parties. Therefore, the applicant has chosen to move forward with the request for closure by barricade. The application would formalize the existing partial closure of the alley, which the applicant claims has improved the safety of the area and created a secure parking area for his properties. The applicant has stated that his intent for the closure is to prevent illegal dumping, illicit activities, theft, loitering, and spur investment in that block. The City's Comprehensive Plan and the Loudon - Melrose Neighborhood Plan Addendum call for revitalization of the industrial corridor along Shenandoah and Centre Avenues. The application is consistent with the City's Comprehensive Plan and the Loudon - Melrose Neighborhood Plan Addendum and would not create an inconvenience to residents and business owners in the area. RNVI�, Karri B. Atwood, Chair City Planning Commission Distribution: Robert S. Cowell, Jr., City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Daniel J. Callaghan, City Attorney Timothy Spencer, Senior Assistant City Attorney Eric Ferris, C.A.L. Rental Properties, LLC Ri APPLICATION STREET OR ALLEY CLOSURE idle& ` BY BARRICADE ROANOKE Date: January 27, 2020 To: Department of Planning Building and Development 4 Original Application Room 170, Noel C. Taylor Municipal Building o Amended Application 215 Church Avenue, S.W. No. Roanoke, VA 24011 Phone: (540) 853 -1730 P6520-0001 All submittals must be typed and include all required documentation and a check for the Fling fee. Application is hereby submitted for street or alley closure by barricade for the property located at: Location and description of street or alley to be closed: 1619 Shenandoah Avenue; Roanoke, VA 24017. In between 16th and 17th Streets. RFCFIVFn JAN 2 7 2020 PLANNING BUILDING 8 DEVELOPMENT Reason for request: To prevent access from unauthorized /unwanted individuals from coming onto the property. Name of Applicant/Contact Person: Eric Ferris Mailing Address: 1619 Shenandoah Avenue; Roanoke, VA 24017 Telephone: ( ) 540 -598 -9857 ax: ( ) E -mail: tbapres @yahoo.com Applicant(s) signature(s): January 28, 2020 1:1,066 0 0.0075 0.015 0.03 mi 0 0.0125 0.025 0.05 km aty of Roanoke, Ea je V— ." 0f Roanoke AFFIDAVIT APPLICANT: Eric Ferris LOCATION: Alley closure by barricade between 16th Street NW and 17th Street NW REQUEST: Application by Eric Ferris for alley closure by barricade between 16th Street NW and 17th Street NW parallel to Shenandoah Avenue NW and adjacent to Official Tax Map Nos. 2212602, 2212603, 2212604, 2212605, 2212606, 2212607, 2212612, 2212614, 2212615, 2212616. COMMONWEALTH OF VIRGINIA ) TO -WIT: CITY OF ROANOKE ) The affiant, Tina M. Carr, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2 -2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first -class mail this 22nd day of May, 2020, notices of a public hearing to be held on this 8th day of June, 2020, on the request captioned above to the owner or agent of the parcels as set out on the attached. Digitally signed by Tina M_ Carr DN. cn=Tina M. Carr.o 61y of Tina M. Carr -.p—t,a 1d 9ad pm mail= linaecarr�voanakeva.gov, c =US Date: 2020.05.2fi 11'.31.05 06'00' Tina M. Carr SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this day of 12020. Notary Public Alley Barricade 1619 Shenandoah Avenue NW PCS20 -001 Adjoining Property Owners The Roanoke Times Roanoke, Virginia Affidavit of Publication CITY OF ROANOKE Attn Tina Carr SECRETARY TO THE BOARD OF ZONING APPEALS PLANNING, BUILDING, & DEVELOPMENT 215 CHURCH AVE, SW, ROOM 166 ROANOKE, VA 00000 Date Category Description Account Number 6011439 Date June 02, 2020 Ad Size Total Cost 06/11/2020 Legal Notices PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4th floor, Room 450, Noel C. Taylor Municipal Building, 1 x 306 L 2,860.72 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE A was published in said newspapers on the following dates: 05/26, 06/02/2020 The First insertion being given ... 05/26/2020 Newspaper reference: 0001096713 Billing Rep Sworn to and subscribed before me this Tuesday, June 2, 2020 �kz[(Ao Notary Public State of Virginia County of Hanover My Commission expires „r,beriy S. 4:rrii; NrDraP` Pu3!..IC THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4th floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. These public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2.1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703. 032720, and Resolution No. 41704- 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online or may be obtained digitally by emailing planninggroanokeva.gov. If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853 -2541, by noon, Friday, June 5, 2020. The City of Roanoke Planning Commission will hold a public hearing on June 8, 2020, at 1:30 p.m., or as soon thereafter as the matters may be heard, to consider the following matters. All persons wishing to address the Planning Commission must sign -up with the Secretary to the Planning Commission by emailing PlanninuOroanokeva.gov or by calling (540)853 -1330 by noon, Friday, June 5, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Planning Commission at Diann ing &roanokeva.gov on or prior to 1:00 p.m., Friday, June 5, 2020. Application by Eric Ferris for alley closure by barricade for a portion of an alley between 16th Street NW and 17th Street NW parallel to Shenandoah Avenue NW and adjacent to properties bearing Official Tax Map Nos. 2212602, 2212603, 2212604, 2212605, 2212606, 2212607, 2212612, 2212614, 2212615, and 2212616. Application by Leigh P. Huff, Jr., for alley vacation between Sylvan Road SE and Ivy Street SE and adjacent to properties at 1320 Ivy Street SE, 601 Camilla Street SE, and 615 Camilla Street SE, bearing Official Tax Map Nos. 4050202, 4041501, and 4041502, respectively. Application by Mary D. Hylton, agent to Roanoke Emergency Medical Services, Inc., for alley vacation at the rear of property located at 374 Day Avenue SW and 0 Day Avenue SW, bearing Official Tax Map Nos. 1020201 and 1020202, respectively, and adjacent to 366 Day Avenue SW, bearing Official Tax Map No.1020203. Application by Valley View Mall SPE, LLC, to rezone property at 4822 Valley View Boulevard NW, bearing Official Tax Map No. 2370107, from CLS, Commercial Large Site District, to MXPUD, Mixed Use Planned Unit Development. The land use categories permitted in MXPUD District include residential; accommodations and group living; commercial; warehousing and distribution; assembly and entertainment; public, institutional, and community; transportation; utility; agricultural; and accessory; with a maximum density as specified on the Development Plan and no maximum floor area ratio. The current retail and restaurant uses are proposed to remain, but allow for subdivision of the property. Application by Roanoke City Public Schools to amend the Institutional Planned Unit Development Plan ( "Plan ") and conditions proffered as part of a previous rezoning at 2102 Grandin Road SW, bearing Official Tax Map No. 1460101, placed upon the property by the adoption of Ordinance No. 40614 - 081516 on August 15, 2016. The amendments to the Plan include the addition of a fieldhouse with particular landscaping and related access drive. The conditions proposed to be amended allow an amended development plan and amended stadium plan, which shows the location of the proposed fieldhouse and access drive, and an amended stadium and fieldhouse landscaping plan, which shows the landscaping of the proposed fieldhouse and access drive and describes maintenance of that landscaping. Zoning of the property will remain INPUD, Institutional Planned Unit Development District, and includes residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory; with a maximum density of one dwelling unit per 1,800 square feet of lot area. The Comprehensive Plan designates the property for educational facilities, elementary/ middle /secondary, but does not specify density. The proposed use of the property remains unchanged: educational facilities, elementary/ middle /secondary. Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matters on June 15, 2020, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703. 032720, and Resolution No. 41704. 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853 -2541, by noon, Friday, June 5, 2020. All persons wishing to address City Council must sign -up with the City Clerk's Office by emailing clerk(A)roanokeva.gov or by calling (540)853 -2541 by 4:00 p -m., Monday, June 15, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested citizens also will be received by the City Clerk by mail at Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, 24011, or at clerk@roanokeva.gov at any time prior to 7:00 p.m., June 15, 2020. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on June 10, 2020, at 1:00 p.m., or as soon thereafter as the matters may be heard, to consider the following applications. All persons wishing to address the Board of Zoning Appeals must sign -up with the Secretary to the Board of Zoning Appeals by emailing planning@roanokeva.gov or by calling (540)853.1330 by noon, Tuesday, June 9, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Board of Zoning Appeals at Dlanning0roanokeva gov on or prior to 1:00 p.m., Tuesday, June 9, 2020. Application by Mark W. Gibson for property located at 203 Albemarle Avenue SW, bearing Official Tax Map No. 1022218, for a special exception pursuant to Section 36.2.315, Zoning, Code of the City of Roanoke (1979), as amended, to establish a short-term rental. Application by Mark W. Gibson for property located at 203 Albemarle Avenue SW, bearing Official Tax Map No. 102221% for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an eating establishment. Application by Diane Hailey for property located at 539 Day Avenue SW, bearing Official Tax Map No. 1120319, for a special exception pursuant to Section 36.2 -405, Zoning, Code of the City of Roanoke (1979), as amended, to continue a bed and breakfast establishment. Application by Alam Design Group for property located at 644 and 0 Woods Avenue SW, bearing Official Tax Map Nos. 1140104 and 1140105, respectively, for a special exception pursuant to Section 36.2 -311, Zoning, Code of the City of Roanoke (1979), as amended, to establish an accessory apartment. Application by South Jefferson, LLC, for property located at 1312 Winborne Street SW, bearing Official Tax Map No. 1330607, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an entertainment establishment, abutting a residential district. Application by Commonwealth Bicycle Company, LLC, d/b /a Cardinal Bicycle, for property located at 1312 Winbome Street SW, bearing Official Tax Map No. 1330607, for a special exception pursuant to Section 362 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an eating and drinking establishment, abutting a residential district. Application by Chris Benson for property located at 745 Townside Road SW, bearing Official Tax Map No. 5490307, for a special exception pursuant to Section 362 -315, Zoning, Code of the City of Roanoke (1979), as amended, to continue a kennel, with outdoor pens or runs. Application by Kristin Dunker for property located at 1717 Memorial Avenue SW, bearing Official Tax Map No. 1330222, for a special exception pursuant to Section 362 -311, Zoning, Code of the City of Roanoke (1979), as amended, to renew a homestay. Tina M. Cart, Secretary, City Board of Zoning Appeals (1096713) PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4th floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. These public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703- 032720, and Resolution No. 41704-032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online or may be obtained digitally by emailing ptonllill_�-, -r- to4llok<<a,����`� . If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853 -2541, by noon, Friday, June 5, 2020. The City of Roanoke Planning Commission will hold a public hearing on June 8, 2020, at 1:30 p.m., or as soon thereafter as the matters may be heard, to consider the following matters. All persons wishing to address the Planning Commission must sign -up with the Secretary to the Planning Commission by emailing 1)lJuuu11L',0 IOJiW!,,'\ '_�?� or by calling (540)853 -1330 by noon, Friday, June 5, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Planning Commission at ��1_ini�?ii r t! rt?ui�t�1, c� ! on or prior to 1:00 p.m., Friday, June 5, 2020. Application by Eric Ferris for alley closure by barricade for a portion of an alley between 16°i Street NW and 17`' Street NW parallel to Shenandoah Avenue NW and adjacent to properties bearing Official Tax Map Nos. 2212602, 2212603, 2212604, 2212605, 2212606, 2212607, 2212612, 2212614, 2212615, and 2212616. Application by Leigh P. Huff, Jr., for alley vacation between Sylvan Road SE and Ivy Street SE and adjacent to properties at 1320 Ivy Street SE, 601 Camilla Street SE, and 615 Camilla Street SE, bearing Official Tax Map Nos. 4050202, 4041501, and 4041502, respectively. Application by Mary D. Hylton, agent to Roanoke Emergency Medical Services, Inc., for alley vacation at the rear of property located at 374 Day Avenue SW and 0 Day Avenue SW, bearing Official Tax Map Nos. 1020201 and 1020202, respectively, and adjacent to 366 Day Avenue SW, bearing Official Tax Map No. 1020203. Application by Valley View Mall SPE, LLC, to rezone property at 4822 Valley View Boulevard NW, bearing Official Tax Map No. 2370107, from CLS, Commercial Large Site District, to MXPUD, Mixed Use Planned Unit Development. The land use categories permitted in MXPUD District include residential; accommodations and group living; commercial; warehousing and distribution; assembly and entertainment; public, institutional, and community; transportation; Utility; agricultural; and accessory; with a maximum density as specified on the Development Plan and no maximum floor area ratio. The current retail and restaurant uses are proposed to remain, but allow for subdivision of the property. Application by Roanoke City Public Schools to amend the Institutional Planned Unit Development Plan ( "Plan ") and conditions proffered as part of a previous rezoning at 2102 Grandin Road SW, bearing Official Tax Map No. 1460101, placed upon the property by the adoption of Ordinance No. 40614-081516 on August 15, 2016. The amendments to the Plan include the addition of a fieldhouse with particular landscaping and related access drive. The conditions proposed to be amended allow an amended development plan and amended stadium plan, which shows the location of the proposed fieldhouse and access drive, and an amended stadium and fieldhouse landscaping plan, which shows the landscaping of the proposed fieldhouse and access drive and describes maintenance of that landscaping. Zoning of the property will remain INPUD, Institutional Planned Unit Development District, and includes residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory; with a maximum density of one dwelling unit per 1,800 square feet of lot area. The Comprehensive Plan designates the property for educational facilities, elementary /middle /secondary, but does not specify density. The proposed use of the property remains unchanged: educational faciliti elementary /middle /secondary. es, Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matters on June 15, 2020, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703- 032720, and Resolution No. 41704- 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. If you are a person with a disability who needs accommodations for any public hearings advertised herein please contact the Ci 5, 2020. ty Clerk's Office, (540)853 -2541, by noon, Friday, June All persons wishing to address City Council must sign -up with the City Clerk's Office by emailing , t, , � ��� - < <, ;o, or by calling (540)853 -2541 by 4:00 p.m., Monday, June 15, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested citizens also will be received by the City Clerk by mail at Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia 24011, or at L 1Li i_( )_l 't awl at any time prior to 7:00 p.m., June 15 2020. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on June 10, 2020, at 1:00 p.m., or as soon thereafter as the matters may be heard, to consider the following applications. All persons wishing to address the Board of Zoning Appeals must sign -up with the Secretary to the Board of Zoning Appeals by emailing p ititi (i t� i;� > >!ti��_a v'?_, or by calling (540)853 -1330 by noon, Tuesday, June 9, 2020. Persons who register to speak will be provided with inforination to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Board of Zoning Appeals at pi i>>17i<< r �, i,, i�l, i�_�t i a'�� on or prior to 1:00 p.m., Tuesday, June 9, 2020. Application by Mark W. Gibson for property located at 203 Albemarle Avenue SW, bearing Official Tax Map No. 1022218, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish a short -term rental. Application by Mark W. Gibson for property located at 203 Albemarle Avenue SW, bearing Official Tax Map No. 1022218, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an eating establishment. Application by Diane Halley for property located at 539 Day Avenue SW, bearing Official Tax Map No. 1120319, for a special exception pursuant to Section 36.2 -405, Zoning, Code of the City of Roanoke (1979), as amended, to continue a bed and breakfast establishment. Application by Alam Design Group for property located at 644 and 0 Woods Avenue SW, bearing Official Tax Map Nos. 1140104 and 1 140105, respectively, for a special exception pursuant to Section 36.2-311, Zoning, Code of the City of Roanoke (1 979), as amended, to establish an accessory apartment. Application by South Jefferson, LLC, for property located at 1312 Winborne Street SW, bearing Official Tax Map No. 1330607, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an entertainment establishment, abutting a residential district. Application by Commonwealth Bicycle Company, LLC, d /b /a Cardinal Bicycle, for property located at 1312 Winborne Street SW, bearing Official Tax Map No. 1330607, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an eating and drinking establishment, abutting a residential district. Application by Chris Benson for property located at 745 Townside Road SW, bearing Official Tax Map No. 5490307, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to continue a kennel, with outdoor pens or runs. Application by Kristin Dunker for property located at 1717 Memorial Avenue SW, bearing Official Tax Map No. 1330222, for a special exception pursuant to Section 36.2 -311, Zoning, Code of the City of Roanoke (1979), as amended, to renew a homestay. Tina M. Carr, Secretary, City Board of Zoning Appeals Please publish in newspaper on Tuesday, May 26, 2020, and Tuesday, June 2, 2020. Please bill and send affidavit of publication to: Tina M. Carr Secretary to the Planning Commission Secretary to the Board of Zoning Appeals Planning, Building, & Development City of Roanoke Noel C. "Taylor Municipal Building 215 Church Avenue, SW, Room 170 Roanoke, VA 24011 540/853 -1730 uaa.c�a r�t� r<<aui�l:C���l.su�ti Please send affidavit of publication to: Cecelia F. McCoy, CMC, City Clerk 215 Church Avenue, S.W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011 -1536 540/853 -2541 CECELIA F. NICCOY, CMC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone. (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a roanokeca.gov June 4, 2020 Eric L. Ferris 1619 Shenandoah Avenue Roanoke, Virginia 24017 Dear Mr. Ferris: CECELI A T. WEBB, CDIC Acting Deputy Cite Clerk A public hearing has been advertised to be heard by the City Planning Commission on Monday, June 8 at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. This public hearing will be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703 - 032720, and Resolution No. 41704 - 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. You have requested an alley closure by barricade for a portion of an alley between 16th Street, N. W. and 17th Street, N. W., parallel to Shenandoah Avenue, N. W. and adjacent to additional properties. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, June 15 at 7:00 p.m. before the Roanoke City Council conducted by electronic communication means, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on Monday, June 8. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure CECELIA F. NICCOY, CIVIC Cite Clerk MKL Properties, LLC C A L Rental Properties, LLC Lonza E. Kingery Ladies and Gentlemen: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCa roanokeva.go% CECELIA T. WEBB, CHIC Acting Deputy Cite Clerk June 4, 2020 Derey Properties. LLC Clifford W. and Jessie F. Derey A public hearing has been advertised to be heard by the City Planning Commission on Monday, June 8 at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. This public hearing will be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703 - 032720, and Resolution No. 41704 - 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Eric Ferris has requested that an alley closure by barricade for a portion of an alley between 16th Street, N. W. and 17th Street, N. W., parallel to Shenandoah Avenue, N. W. and adjacent to additional properties. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, June 15 at 7:00 p.m. before the Roanoke City Council, conducted by electronic communication means, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on June 8. This letter is provided for your information as an interested party and /or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure CECELIA F. MCCOY, CHIC' Cite Clerk Leigh P. Huff. Jr. 615 Camilla Avenue, S. E. Roanoke, Virginia 24014 Dear Mr. Huff: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a roanokeva.gov June 16, 2020 CECELIA T. NV EBB, C1INIC .Assistant Deputh Cih Clerk I am enclosing copy of Ordinance No. 41766 - 061520 permanently vacating, discontinuing and closing a public right -of -way in the City of Roanoke located between Sylvan Road, S. E., and Ivy Street, S. E., and adjacent to properties located at 1320 Ivy Street, S. E., 601 Camilla Street, S. E., and 615 Camilla Street, S. E., as more particularly described hereinafter. Paragraph 8 states that the applicant shall submit to the Subdivision Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for the City of Roanoke, a subdivision plat, such plat shall combine all properties which would otherwise dispose of the land within the right -of -way to be vacated in a manner consistent with law, and retain appropriate easements for the installation and maintenance of any and all existing utilities that may be located within the right -of -way, including the right of ingress and egress, over the same, for the installation and maintenance of any and all existing utilities that may be located within the right -of -way. Official Tax Map Nos. 4050202 and 4041502 will be combined in such a manner as to create one tax parcel that contains both the accessory structure and the primary structure. Furthermore, Paragraph 9 states the applicant shall, upon meeting all other conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are recorded in such Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the applicant, and the names of any other parties in interest who may so request, as Grantees, and pay such fees and charges as are required by the Clerk to effect such recordation. The applicant shall, upon a certified copy of Ordinance No. 41766 - 061520 being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia, where deeds are recorded in such Clerk's Office, file with the City Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. Leigh P. Huff. Jr June 16, 2020 Page 2 Lastly, if all of the above conditions have not been met within a period of one year from the date of the adoption of this ordinance, then such ordinance will be null and void with no further action by City Council being necessary, unless extended by the Agent for the Planning Commission for an additional six (6) months prior to the end of the one year period. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 15, 2020, and is in full force and effect upon its passage. Enclosure Sincerely, Cecelia F. McCoy, CMC City Clerk PC: J. Ascencion Hernandez, 546 Camilla Street, S. E., Roanoke, Virginia, 24014 Thomas W. and Cynthia R. Mohr, 1325 Ivy Street, S. E., Roanoke, Virginia 24014 Sarah A. Hale, 541 Camilla Avenue, S. E., Roanoke, Virginia 24014 Barbara P. Smith, 2150 Laurel Woods Drive, Salem, Virginia 24153 Diane E. Grubbs, 606 Camilla Street, S. E., Roanoke, Virginia 24014 Lenora Montuori, 616 Camilla Street, S. E., Roanoke, Virginia 24014 Dennis A. and Sonja N. Souza, 1221 Sylvan Road, S. E., Roanoke, Virginia 24014 Justin M. Lugar, 1335 Ivy Street, S. E., Roanoke, Virginia 24014 David A. Bowers, 601 Camilla Street, S. E., Roanoke, Virginia 24014 Stacy Shivar Potter and Kenneth Nelson, 1321 Sylvan Road, S. E, Roanoke, Virginia 24014 J. Todd and Anne K. Blackwell, 1232 Sylvan Road, S. E., Roanoke, Virginia 24014 The Honorable Brenda Hamilton, Circuit Court Clerk Robert S. Cowell, Jr., City Manager R. Brian Townsend, Assistant City Manager for Community Development Chris Chittum, Director of Planning Building and Development Daniel J. Callaghan, City Attorney Timothy Spencer, Senior Assistant City Attorney Ian D. Shaw, Planning Commission Agent Susan Lower, Director of Real Estate Evaluation Luke Pugh, City Engineer Tina Carr, Secretary, City Planning Commission Katharine Gray, City Planner PUBLIC RIGHT OF WAY LOCATED ADJACENT TO OFFICIAL TAX MAP NOS. 4041502, 4050202, and 4041501 PROPERTY OWNER: CITY OF ROANOKE IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41766- 061520. AN ORDINANCE permanently vacating, discontinuing and closing a public right -of -way in the City of Roanoke located between Sylvan Road, S.E., and Ivy Street, S.E., and adjacent to properties located at 1320 Ivy Street, S.E., 601 Camilla Street, S.E., and 615 Camilla Street, S.E., as more particularly described hereinafter; and dispensing with the second reading of this ordinance by title. WHEREAS, Leigh P. Huff, Jr., filed an application with the Council of the City of Roanoke, Virginia ( "City Council "), in accordance with law, requesting City Council to permanently vacate, discontinue and close a certain public right -of -way described hereinafter; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §30 -14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held on such application by City Council on June 15, 2020, after due and timely notice thereof as required by §30 -14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such application; WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right -of -way have been properly notified; and WHEREAS, from all of the foregoing, City Council considers that no inconvenience will result to any individual or to the public from permanently vacating, discontinuing and closing such public right -of -way. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that the public right -of -way situated in the City of Roanoke, Virginia, and more particularly described as follows: undeveloped alley adjacent to properties at 1320 Ivy Street, S.E., 601 Camilla Street, S.E., and 615 Camilla Street, S.E. be, and is hereby permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofar as City Council is empowered so to do with respect to the closed portion of the right -of -way, reserving however, to the City of Roanoke and any utility company or public authority, including, specifically, without limitation, providers to or for the public of cable television, electricity, natural gas, telephone service, or stormwater, an easement for sanitary sewer and water mains, television cable, electric wires, gas lines, telephone lines, stormwater facilities, and related facilities that may now be located in or across such public right -of -way, together with the right of ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to include the right to remove, without the payment of compensation or damages of any kind to the owner, any landscaping, fences, shrubbery, structure or any other encroachments on or over the easement which impede access for maintenance or replacement purposes at the time such work is undertaken; such easement or easements to terminate upon the later abandonment of use or permanent removal from the above - described public right -of -way of any such municipal installation or other utility or facility by the owner thereof. 2 BE IF FURTHER ORDAINED that closure of the subject right -of -way shall be subject to the following conditions: BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for the City of Roanoke, a subdivision plat, such plat shall combine all properties which would otherwise dispose of the land within the right -of -way to be vacated in a manner consistent with law, and retain appropriate easements for the installation and maintenance of any and all existing utilities that may be located within the right -of -way, including the right of ingress and egress, over the same, for the installation and maintenance of any and all existing utilities that may be located within the right -of -way. Official Tax Map Nos. 4050202 and 4041502 will be combined in such a manner as to create one tax parcel that contains both the accessory structure and the primary structure. BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are recorded in such Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the applicant, and the names of any other parties in interest who may so request, as Grantees, and pay such fees and charges as are required by the Clerk to effect such recordation. BE IT FURTHER ORDAINED that the applicant shall, upon recording a certified copy of this ordinance with the Clerk of the Circuit Court of the City of Roanoke, Virginia, where deeds are recorded in such Clerk's Office, file with the City Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. BE IT FURTHER ORDAINED that if the above conditions have not been met within a period of one year from the date of the adoption of this ordinance, then such ordinance will be null and void with no further action by City Council being necessary, unless extended by the Agent for the Planning Commission for an additional six (6) months prior to the end of the one year period. BE IT FINALLY ORDAINED that pursuant to the provisions of § 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: CPC.l et rnL City Clerk. Vacate with no money - Ivy and Sylvan.doc 4 AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: .June 15, 2020 Subject: Application by Leigh P. Huff, .Jr., for alley vacation between Sylvan Road SE and Ivy Street SE and adjacent to properties at 1 320 Ivy Street SE, 601 Camilla Street SE, and 615 Camilla Street SE, bearing Official Tax Map Nos. 4050202, 4041 501, and 4041502, respectively. Recommendation The Planning Commission held a public hearing on Monday, .June 8, 2020. By a vote of 7 -0, the Commission recommended approval of the vacation of right -of- way as requested, contingent upon the following conditions: The applicant shall submit a subdivision plat to the Agent for the Planning Commission, receive all required approvals of, and record the plat with the Clerk of the Circuit Court for the City of Roanoke. Such plat shall combine all properties which would otherwise dispose of the land within the right -of -way to be vacated in a manner consistent with law, and retain appropriate easements for the installation and maintenance of any and all existing utilities that may be located within the right -of -way, including the right of ingress and egress. Official Tax Map Nos. 4050202 and 4041 502 will be combined in such a manner as to create one tax parcel that contains both the accessory structure and the primary structure. (This condition does not preclude future subdivision of the combined parcel that is consistent with the City's development regulations.) 2. Upon meeting all conditions to the granting of the application, the applicant shall deliver a certified copy of this ordinance for recordation to the Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the petitioner, and the names of any other parties in interest who may so request, as Grantees. The applicant shall pay such fees and charges as are required by the Clerk to effect such recordation. 3. Upon recording a certified copy of this ordinance with the Clerk of the Circuit Court of the City of Roanoke, Virginia, the applicant shall file with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. 4. If the above conditions have not been met within a period of twelve (12) months from the date of the adoption of this ordinance, then such ordinance will be null and void with no further action by City Council being necessary, unless extended by the Agent for the Planning Commission for an additional six (6) months prior to the end of the twelve (12) month period. Application Information: Request: Vacation of undeveloped alley adjacent to properties at 1320 Ivy Street SE, 601 Camilla Street SE, and 615 Camilla Street SE Applicant: Leigh P. Huff, Jr. City Staff Person: Wayne Leftwich, Senior City Planner Official Tax Nos.: Adjacent to Official Tax Map Nos. 4050202, 4041 501 , and 4041502 Site Area: +/12,775 square feet Relevant Plans: Riverland /Walnut Hill Neighborhood Plan, 2004 Filing Date: February 18, 2020 Background: The alleyway running between Sylvan Road SE and Ivy Street SE is undeveloped and is 15 feet wide by approximately 185 feet long. The alleyway appears to have never been used as an alley and it would face some topographical challenges if it was to be developed for an alleyway. The alley has been maintained by the adjacent property owners. Proposed Use /Development: There are three adjacent properties to the alleyway. The applicant, Leigh P. Huff, Jr., owns two of the properties, 1320 Ivy Street SE and 615 Camilla Street SE, and has been informally using the alley which runs between the two properties. The other adjoining property, 601 Camilla Street SE, is owned by David A. Bowers who has written a letter of support for the vacation of the alley. If the proposed alley vacation is approved, the applicant plans to build a gazebo over an outdoor patio adjacent to an accessory structure on the property. A corner of the gazebo would cross into the alleyway, and so a vacation would be required in order for a building permit to be issued. The applicant plans to combine the two lots and the undeveloped alley into one single lot. Combining the lots in this way would help remove an existing nonconformity, as the accessory structure on the 1302 Ivy Street SE property exists without a primary structure, which would not be allowed per the City's Zoning Ordinance, but the combination of the two lots into one would alleviate this issue. 2 Considerations: Impact of Street Vacation to Public Accessibility: The alley is undeveloped and is not currently used for public access. The vacation of the alley would not have an effect on public accessibility. Consistency with Comprehensive Plan: Vision 2007 -2020, the City of Roanoke Comprehensive Plan, supports maintaining neighborhood character. The Rive rland /Walnut Hill Neighborhood Plan specifically addresses alleys as noted below. Policy /Action __t_ Plan Applicability to matter Open and functional alleys: Zoning Riverland/Walnut regulations will encourage the use The alley in question is of Hill Neighborhood alleys for access to parking in rear. Plan', pg. 39 unused and undeveloped and should be vacated Unused /undeveloped alleys and streets should be vacated, with the based on the plan. If the land being conveyed to adjoining will vacation is approved o adjoining be conveyed to adjoining property owners. property owners. Riverland /Walnut Hill Neighborhood Plan clearly supports the vacation of the undeveloped alley. Vacation of the undeveloped alley would not affect the overall character of the neighborhood. Comments on Application: Public Utilities: Cox Cable, Roanoke Gas, and the Western Virginia Water Authority are amenable to the vacation. No comments were received from Verizon and Appalachian Power Company. City Departments: Various Planning Building and Development staff commented on the need to combine the two properties owned by the applicant following a vacation of the alley so the accessory structure should end up on the same parcel as the principle building. ' Riverland /Walnut Hill Neighborhood Plan, City of Roanoke, 2004 3 The Fire Marshal's Office, the Economic Development Department, the Environmental Division, the Stormwater Division and the Traffic Division all support the application without comment. Staff has spoken with the applicant regarding the need to combine the two lots with the vacated alley, and the applicant has agreed to make the two parcels along with vacated right of way as one parcel. Planning Commission Work Session: The Planning Commission discussed whether there was support from the neighbors and if there had been any public comment. Public Comments: Staff has not received any public comment on this matter. Plannina Commission Public Hearing: No Comments Conclusions and Recommendations: The application is consistent with the City's Comprehensive Plan and the Riverland /Walnut Hill Neighborhood Plan and would not create an inconvenience to residents in the area. 1 C '8. 4tMr �/74;0,7 --------------------------- Karri B. Atwood, Chair City Planning Commission Distribution: Robert S. Cowell, Jr., City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Daniel J. Callaghan, City Attorney Timothy Spencer, Senior Assistant City Attorney Leigh P. Huff, Jr. 12 Ao't" pop APPLICATION STREET OR ALLEY VACATION ROANOKE RECEIVED PCs 2 0-- ao 03 FEB 18 2020 Date: February 15, 2020 CITY OF ROANOKE PLANNING BUILDING & DEVELOPMENT To: Office of the City Clerk ■ Origktai Applic afi Fourth Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. ° Amended Application Roanoke, VA 24011 Phone: (540) 853 -2541 Fax: (540) 853 -1145 All submittals must be typed and include all required documentation and a check for the filing fee. Application is hereby submitted for street or alley vacation for the property located at: Location and description of street or alley to be closed: I hereby submit an application to have an old paper alley vacated that runs between Sylvan Road and Ivy Street and between parcels 4041502, 4050202, and 4041501 The paper alley was originally created over 100 hundred years ago before the neighborhood and area had been fully developed as residential lots. It was apparent oversight that it was not removed before. 6 has never been used and has no current or future use. There are no public utilities below or above ground on the property. Both Leigh Huff and David Bowers, the only two affected surrounding property owners, support this application. Proposed use of vacated street or alley: The alley will be reverted back to the surrounding property. As it currently exists, the alley is a major detriment to the property values that are adjacent to the alley. We understand that normally the alley property would be divided pro rata between the surrounding property owners but Leigh Huff is willing to buy, and David Bower; is willing to sell Bowers' share based on pro rata tax assessed values. Name of Applicant/Contact Person: Leigh P. Huff, Jr Mailing Address: 615 Camilla Avenue, Roanoke, Virginia 24014 Telephone: ( ) 5405296020 Fax: ( ) E -mail: leigh.huff@outlook.com Applicant(s) signature(s): Sylvan and Ivy Alley Vacation February 24, 2020 1:1,066 0 0.0075 0.015 0.03 mi 0 10.0125 0.025 0.05 km all ew dROWO'e. Eagle u ay d... AFFIDAVIT APPLICANT: Leigh P. Huff, Jr. LOCATION: Alley vacation between Sylvan Road SE and Ivy Street SE REQUEST: Application by Leigh P. Huff, Jr., for alley vacation between Sylvan Road SE and Ivy Street SE and adjacent to properties at 1320 Ivy Street SE, 601 Camilla Street SE, and 615 Camilla Street SE, bearing Official Tax Map Nos. 4050202, 4041501, and 4041502, respectively. COMMONWEALTH OF VIRGINIA ) TO -WIT: CITY OF ROANOKE ) The affiant, Tina M. Carr, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2 -2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first -class mail this 22nd day of May, 2020, notices of a public hearing to be held on this 8' day of June, 2020, on the request captioned above to the owner or agent of the parcels as set out on the attached. Tina M. 7N cn Tina M. Cn�i o �.�, of �O�nGR2 ou - P�ann�9. H� 1!1in9 � � Carrza� sz5�. 3 Tina M. Carr SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this day of 2020. Notary Public The Roanoke Times Roanoke, Virginia Affidavit of Publication CITY OF ROANOKE Attn Tina Carr SECRETARY TO THE BOARD OF ZONING APPEALS PLANNING, BUILDING, & DEVELOPMENT 215 CHURCH AVE, SW, ROOM 166 ROANOKE, VA 00000 Date Category Description 06/11/2020 Legal Notices PUBLIC HEARING NOTICE Council Chamber, 4th floor, Room 450, Noel C. Taylor Municipal Building, Account Number 6011439 Date June 02, 2020 Ad Size Total Cost Any public hearings advertised herein will be held in the City 1 x 306 L 2,860.72 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE A was published in said newspapers on the following dates: 05/26, 06/02/2020 The First insertion being given ... 05/26/2020 Newspaper reference: 0001096713 Billing Repres Sworn to and subscribed before me this Tuesday, June 2, 2020 ! Sc I Notary Public State of Virginia County of Hanover My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4th floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. These public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2.1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703- 032720, and Resolution No. 41704- 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online or may be obtained digitally by emailing planningkoanokeva.gov. If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853.2541, by noon, Friday, June 5, 2020. The City of Roanoke Planning Commission will hold a public hearing on June 8, 2020, at 1:30 p.m., or as soon thereafter as the matters may be heard, to consider the following matters. All persons wishing to address the Planning Commission must sign -up with the Secretary to the Planning Commission by emailing 0 anningC�roanokeva.gov or by calling (540)853 -1330 by noon, Friday, June 5, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Planning Commission at Ip anningCtroanokeva.gov on or prior to 1:00 p.m., Friday, June 5, 2020. Application by Eric Ferris for alley closure by barricade for a portion of an alley between 16th Street NW and 17th Street NW parallel to Shenandoah Avenue NW and adjacent to properties bearing Official Tax Map Nos. 2212602, 2212603, 2212604, 2212605, 2212606, 2212607, 2212612, 2212614, 2212615, and 2212616. Application by Leigh P. Huff, Jr., for alley vacation between Sylvan Road SE and Ivy Street SE and adjacent to properties at 1320 Ivy Street SE, 601 Camilla Street SE, and 615 Camilla Street SE, bearing Official Tax Map Nos. 4050202, 4041501, and 4041502, respectively. Application by Mary D. Hylton, agent to Roanoke Emergency Medical Services, Inc., for alley vacation at the rear of property located at 374 Day Avenue SW and 0 Day Avenue SW, bearing Official Tax Map Nos. 1020201 and 1020202, respectively, and adjacent to 366 Day Avenue SW, bearing Official Tax Map No. 1020203. Application by Valley View Mall SPE, LLC, to rezone property at 4822 Valley View Boulevard NW, bearing Official Tax Map No. 2370107, from CLS, Commercial Large Site District, to MXPUD, Mixed Use Planned Unit Development. The land use categories permitted in MXPUD District include residential; accommodations and group living; commercial; warehousing and distribution; assembly and entertainment; public, institutional, and community; transportation; utility; agricultural; and accessory; with a maximum density as specified on the Development Plan and no maximum floor area ratio. The current retail and restaurant uses are proposed to remain, but allow for subdivision of the property. Application by Roanoke City Public Schools to amend the Institutional Planned Unit Development Plan ( "Plan ") and conditions proffered as part of a previous rezoning at 2102 Grandin Road SW, bearing Official Tax Map No. 1460101, placed upon the property by the adoption of Ordinance No. 40614 - 081516 on August 15, 2016. The amendments to the Plan include the addition of a fieldhouse with particular landscaping and related access drive. The conditions proposed to be amended allow an amended development plan and amended stadium plan, which shows the location of the proposed fieldhouse and access drive, and an amended stadium and fieldhouse landscaping plan, which shows the landscaping of the proposed fieldhouse and access drive and describes maintenance of that landscaping. Zoning of the property will remain INPUD, Institutional Planned Unit Development District, and includes residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory; with a maximum density of one dwelling unit per 1,800 square feet of lot area. The Comprehensive Plan designates the property for educational facilities, elementary/ middle /secondary, but does not specify density. The proposed use of the property remains unchanged: educational facilities, elementary/ middle /secondary. Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matters on June 15, 2020, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. This public hearing may be conducted by electronic communication means due to the COVID-19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703 - 032720, and Resolution No. 41704 - 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853-2541, by noon, Friday, June 5, 2020. All persons wishing to address City Council must sign -up with the City Clerk's Office by emailing clerk4roanokeva.gov or by calling (540)853 -2541 by 4:00 p.m., Monday, June 15, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested citizens also will be received by the City Clerk by mail at Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, 24011, or at clerkQaroanokeva.gov at any time prior to 7:00 p.m., June 15, 2020. Cecelia F. McCoy, CIVIC, City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on June 10, 2020, at 1:00 p.m., or as soon thereafter as the matters may be heard, to consider the following applications. All persons wishing to address the Board of Zoning Appeals must sign-up with the Secretary to the Board of Zoning Appeals by emailing planning@roanokeva.gov or by calling (540)853.1330 by noon, Tuesday, June 9, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Board of Zoning Appeals at PlanningOe roanokeva.00v on or prior to 1:00 p.m., Tuesday, June 9, 2020. Application by Mark W. Gibson for property located at 203 Albemarle Avenue SW, bearing Official Tax Map No. 1022218, for a special exception pursuant to Section 36.2.315, Zoning, Code of the City of Roanoke (1979), as amended, to establish a short-term rental. Application by Mark W. Gibson for property located at 203 Albemarle Avenue SW, bearing Official Tax Map No. 1022218, for a special exception pursuant to Section 36.2.315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an eating establishment. Application by Diane Hailey for property located at 539 Day Avenue SW, bearing Official Tax Map No. 1120319, for a special exception pursuant to Section 36.2 -405, Zoning, Code of the City of Roanoke (1979), as amended, to continue a bed and breakfast establishment. Application by Alam Design Group for property located at 644 and 0 Woods Avenue SW, bearing Official Tax Map Nos. 11401D4 and 1140105, respectively, for a special exception pursuant to Section 36.2 -311, Zoning, Code of the City of Roanoke (1979), as amended, to establish an accessory apartment. Application by South Jefferson, LLC, for property located at 1312 Winborne Street SW, bearing Official Tax Map No. 1330607, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an entertainment establishment, abutting a residential district. Application by Commonwealth Bicycle Company, LLC, d /b /a Cardinal Bicycle, for property located at 1312 Winbome Street SW, bearing Official Tax Map No. 1330607, for a special exception pursuant to Section 36.2315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an eating and drinking establishment, abutting a residential district. Application by Chris Benson for property located at 745 Townside Road SW, bearing Official Tax Map No. 5490307, for a special exception pursuant to Section 36.2.315, Zoning, Code of the City of Roanoke (1979), as amended, to continue a kennel, with outdoor pens or runs. Application by Kristin Dunker for property located at 1717 Memorial Avenue SW, bearing Official Tax Map No. 1330222, for a special exception pursuant to Section 362311, Zoning, Code of the City of Roanoke (1979), as amended, to renew a homestay. Tina M. Carr, Secretary, City Board of Zoning Appeals (1096713) PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4`" floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. These public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster, as pennitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703 - 032720, and Resolution No. 41704- 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online or may be obtained digitally by emailingl,!�f_ If you are a person with a disability who needs accommodations for any public hearings advertised herein; please contact the City Clerk's Office, (540)853 -2541, by noon, Friday, June 5, 2020. The City of Roanoke Planning Commission will hold a public hearing on June 8, 2020, at 1:30 p.m., or as soon thereafter as the matters may be heard, to consider the following matters. All persons wishing to address the Planning Commission must sign -up with the Secretary to the Planning Commission by emailing p! _ �_, _ or by calling (540)853 -1330 by noon, Friday, June 5, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Planning Commission at ± ':. _ ,.,, on or prior to 1 :00 p.m., Friday, June 5, 2020. Application by Eric Ferris for alley closure by barricade for a portion of an alley between 16`x' Street NW and 17 "' Street NW parallel to Shenandoah Avenue NW and adjacent to properties bearing Official Tax Map Nos. 2212602, 2212603, 2212604, 2212605, 2212606, 2212607, 2212612, 2212614, 2212615, and 2212616. Application by Leigh P. Huff, Jr., for alley vacation between Sylvan Road SE and Ivy Street SE and adjacent to properties at 1320 Ivy Street SE, 601 Camilla Street SE, and 615 Camilla Street SE, bearing Official Tax Map Nos. 4050202, 4041501, and 4041502, respectively. Application by Mary D. Hylton, agent to Roanoke Emergency Medical Services, Inc., for alley vacation at the rear of property located at 374 Day Avenue SW and 0 Day Avenue SW, bearing Official Tax Map Nos. 1020201 and 1020202, respectively, and adjacent to 366 Day Avenue SW, bearing Official Tax Map No. 1020203. Application by Valley View Mall SPE, LLC, to rezone property at 4822 Valley View Boulevard NW, bearing Official Tax Map No. 2370107, from CLS, Commercial Large Site District, to MXPUD, Mixed Use Planned Unit Development. The land use categories permitted in MXPUD District include residential; accommodations and group living, commercial; warehousing and distribution; assembly and entertainment; public, institutional, and community; transportation; utility; agricultural; and accessory; with a maximum density as specified on the Development Plan and no maximum floor area ratio. The current retail and restaurant uses are proposed to remain, but allow for subdivision of the property. Application by Roanoke City Public Schools to amend the Institutional Planned Unit Development Plan ( "Plan ") and conditions proffered as part of a previous rezoning at 2102 Grandin Road SW, bearing Official Tax Map No. 1460101, placed upon the property by the adoption of Ordinance No. 40614-081516 on August 15, 2016. The amendments to the Plan include the addition of a fieldhouse with particular landscaping and related access drive. The conditions proposed to be amended allow an amended development plan and amended stadium plan, which shows the location of the proposed fieldhouse and access drive, and an amended stadium and fieldhouse landscaping plan, which shows the landscaping of the proposed fieldhouse and access drive and describes maintenance of that landscaping. Zoning of the property will remain INPUD, Institutional Planned Unit Development District, and includes residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory, with a maximum density of one dwelling unit per 1,800 square feet of lot area. The Comprehensive Plan designates the property for educational facilities, elementary /middle /secondary, but does not specify density. The proposed use of the property remains unchanged: educational facilities, elementary /middle /secondary. Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matters on June 15, 2020, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2,2- 37082(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703 - 032720, and Resolution No. 41704- 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853 -2541, by noon, Friday, June 5, 2020. All persons wishing to address City Council must sign -up with the City Clerk's Office by emailing or by calling (540)853 -2541 by 4:00 p.m., Monday, June 15, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested citizens also will be received by the City Clerk by mail at Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, 24011, or at I at any time prior to 7:00 p.m., June 15, 2020, Cecelia F. McCoy, CMC, City Clerk The City, of Roanoke Board of Zoning Appeals will hold a public hearing on June 10, 2020, at 1:00 p.m., or as soon thereafter as the matters may be heard, to consider the following applications. All persons wishing to address the Board of Zoning Appeals must sign -up with the Secretary to the Board of Zoning Appeals by emailing ; r or by calling (540)853 -1330 by noon, Tuesday, June 9, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Board of Zoning Appeals at T on or prior to 1:00 p.m., Tuesday, June 9, 2020. Application by Mark W. Gibson for property located at 203 Albemarle Avenue SW, bearing Official Tax Map No. 1022218, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish a short-term rental. Application by Mark W. Gibson for property located at 203 Albemarle Avenue SW, bearing Official Tax Map No. 1022218, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an eating establishment. Application by Diane Halley for property located at 539 Day Avenue SW, bearing Official Tax Map No. 1 120319, for a special exception pursuant to Section 36.2 -405, Zoning, Code of the City of Roanoke (1979), as amended, to continue a bed and breakfast establishment. Application by Alam Design Group for property located at 644 and 0 Woods Avenue SW. hearing Official Tax Map Nos. 1140104 and 1140105, respectively, for a special exception Pursuant to Section 36.2 -31 1, Zoning. Code of the City of Roanoke (1979), as amended, to establish an accessory apartment. Application by South Jefferson. LLC, for property located at 1312 Winborne Street SW, hearing Official Tax Map No. 1330607, for a special exception pursuant to Section 36.2 -315, Zoning. Code of the City of Roanoke (1979), as amended, to establish an entertainment establishment, abutting a residential district. Application by Common« ealth Bicycle Company, LLC, d /b:'a Cardinal Bicycle, for property located at 1312 Winborne Street SW, bearing Official Tax Map No. 1330607. for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an eating and drinking establishment, abutting a residential district. Application by Chris Benson for property located at 745 Townside Road SW, bearing Official Tax Map No. 5490307, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979). as amended, to continue a kennel, with outdoor pens or runs. Application by Kristin Dunker for property located at 1717 Memorial Avenue SW, bearing Official Tax Map No. 1330222, for a special exception pursuant to Section 36.2 -31 1, Zoning, Code of the City of Roanoke (1979), as amended, to renew a homestay. Tina M. Carr, Secretary, City Board of Zoning Appeals Please publish in newspaper on Tuesday, May 26, 2020, and Tuesday, June 2, 2020. Please bill and send affidavit of publication to: Tina M. Carr Secretary to the Planning Commission Secretary to the Board of Zoning Appeals Planning, Building, & Development City of Roanoke Noel C. Taylor Municipal Building 21.5 Church Avenue, SW, Room 170 Roanoke, VA 24011 540/853 -1730 Please send affidavit of publication to: Cecelia F. McCoy, CMC, City Clerk 215 Church Avenue, S.W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011-1536 540/853 -2541 CECELIA F. MCCOV, CNIC Cite Clerk Leigh P. Huff. Jr. 615 Camilla Avenue, S. E. Roanoke, Virginia 24014 Dear Mr. Huff: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk( roanokeva.gov June 4, 2020 CECELIA T. WEBB, CMC Acting Depute Cih Clerk A public hearing has been advertised to be heard by the City Planning Commission on Monday, June 8 at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. This public hearing will be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703 - 032720, and Resolution No. 41704 - 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. You have requested an alley vacation between Sylvan Road, S. E. and Ivy Street, S. E., and adjacent to properties at 1320 Ivy Street, S. E., 601 Camilla Street, S. E., and 615 Camilla Street, S. E. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, June 15 at 7:00 p.m. before the Roanoke City Council conducted by electronic communication means, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.goov, under "Roanoke Planning Commission News ", following its meeting on Monday, June 8. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Cecelia F. McCoy, CMC (/ City Clerk Enclosure CECELIA F. NICCOY, CMC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerk(a roanokeva.goc J. Ascencion Areyano Hernandez Thomas W. and Cynthia R. Mohr Sarah A. Hale Barbara P. Smith Diane E. Grubbs Lenora Montuori Ladies and Gentlemen: June 4, 2020 CECELIA T. WEBB, CHIC Acting DeputN City Clerk Dennis A. and Sonja D. Souza Justin M. Lugar David A. Bowers Stacy Shivar Potter and Kenneth Nelson J. Todd and Anne K. Blackwell A public hearing has been advertised to be heard by the City Planning Commission on Monday, June 8 at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. This public hearing will be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703 - 032720, and Resolution No. 41704 - 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Leigh P. Huff, Jr. has requested that an alley vacation between Sylvan Road, S. E. and Ivy Street, S. E., and adjacent to properties at 1320 Ivy Street, S. E., 601 Camilla Street, S. E., and 615 Camilla Street, S. E. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, June 15 at 7:00 p.m. before the Roanoke City Council, conducted by electronic communication means, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on June 8. This letter is provided for your information as owner. If you have questions regarding the contact Tina Carr, Secretary to the City Questions regarding the City Council public Office at (540) 853 -2541. Enclosure an interested party and /or adjoining property Planning Commission public hearing, please Planning Commission at (540) 853 -1730. hearing may be directed to the City Clerk's Sincerely, Cecelia F. McCoy, CMC City Clerk CEC'ELIA F. NICCOY, CHIC Cih Clerk Mary D. Hylton 374 Day Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Hylton: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a roanokeva.goN' June 16, 2020 CECELIA T. NNEBB, CHIC Assistant Depute Cih Clerk I am enclosing copy of Ordinance No. 41767- 061520 permanently vacating, discontinuing and closing a public right -of -way in the City of Roanoke located at the rear of the property located at 374 Day Avenue, S. W., as more particularly described hereinafter. Paragraph 8 states that the applicant shall submit to the Subdivision Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for the City of Roanoke, a subdivision plat, with such plat combining all properties which would otherwise dispose of the land within the right -of -way to be vacated in a manner consistent with law, and retaining appropriate easements, together with the right of ingress and egress over the same, for the installation and maintenance of any and all existing utilities that may be located within the right -of -way. Furthermore, Paragraph 9 states the applicant shall, upon meeting all other conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are recorded in such Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the applicant, and the names of any other parties in interest who may so request, as Grantees, and pay such fees and charges as are required by the Clerk to effect such recordation. The applicant shall, upon a certified copy of Ordinance No. 41767 - 061520 being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia, where deeds are recorded in such Clerk's Office, file with the City Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. Lastly, if all of the above conditions have not been met within a period of one year from the date of the adoption of this ordinance, then such ordinance shall be null and void with no further action by City Council being necessary. Mary D. Hylton June 16, 2020 Page 2 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 15, 2020, and is in full force and effect upon its passage. Sincerely, (�'p t'dek Cecelia F. McCoy, CMC City Clerk Enclosure PC: Urban Infill Partners, LLC, 2322 Carolina Avenue, S. W., Roanoke, Virginia 24014 Urban Infill Partners, LLC, P. O. Box 2799, Roanoke, Virginia 24001 Virginia Appalachian Properties, LLC, 3330 Hollins Road, Roanoke, Virginia 24012 Donald R. Mugford, 402 Day Avenue, S. W., Roanoke, Virginia 24016 Donald R. Mugford, 711 4th Street, S. W., Roanoke, Virginia 24016 Penelope B. Hunt, 401 Elm Avenue, S. W., Roanoke, Virginia 24016 Roanoke Life Saving & First Aid Crew, 374 Day Avenue, S. W., Roanoke, Virginia 24016 Fan Convenience LC, c/o Waldvogel Commercial Properties, Inc., Professional Art Building, 30 Franklin Road, S. W., Roanoke, Virginia 24014 JRM Real Estate Ventures, LLC, P. O. Box 14093, Roanoke, Virginia 24038 Urban Infill Partners, LLC, 2322 Carolina Avenue, S. W., Roanoke, Virginia 24014 Trustees of the First Baptist Church, P. O. Box 2799, Roanoke, Virginia 24001 Remington J. Hinshaw, 711 4th Street, S. W., Roanoke, Virginia 24016 The Honorable Brenda Hamilton, Circuit Court Clerk Robert S. Cowell, Jr., City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building and Development Daniel J. Callaghan, City Attorney Timothy Spencer, Senior Assistant City Attorney Ian D. Shaw, Planning Commission Agent Susan Lower, Director of Real Estate Evaluation Luke Pugh, City Engineer Tina Carr, Secretary, City Planning Commission Katharine Gray, City Planner PUBLIC RIGHT OF WAY LOCATED ADJACENT TO OFFICIAL TAX MAP NOS. 1020201, 1020202, and 1020203 PROPERTY OWNER: CITY OF ROANOKE IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41767 - 061520. AN ORDINANCE permanently vacating, discontinuing and closing a public right -of -way in the City of Roanoke located at the rear of the property located at 374 Day Avenue, SW, as more particularly described hereinafter; and dispensing with the second reading of this ordinance by title. WHEREAS, Mary D. Hylton filed an application with the Council of the City of Roanoke, Virginia ( "City Council "), in accordance with law, requesting City Council to permanently vacate, discontinue and close a certain public right -of -way described hereinafter; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §30 -14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held on such application by City Council on June 15, 2020, after due and timely notice thereof as required by §30 -14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such application; WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right -of -way have been properly notified; and 1 WHEREAS, from all of the foregoing, City Council considers that no inconvenience will result to any individual or to the public from permanently vacating, discontinuing and closing such public right -of -way. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that the public right -of -way situated in the City of Roanoke, Virginia, and more particularly described as follows: the undeveloped alley at the rear of property located at 374 Day Avenue, SW, such alley was platted as 10 feet wide and extends perpendicular from the existing alley 55 feet. The existing alley is 15 feet wide and extends from Franklin Road, SW, to 4th Street, SW, be, and is hereby permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofar as City Council is empowered so to do with respect to the closed portion of the right -of -way, reserving however, to the City of Roanoke and any utility company or public authority, including, specifically, without limitation, providers to or for the public of cable television, electricity, natural gas, telephone service, or stormwater, an easement for sanitary sewer and water mains, television cable, electric wires, gas lines, telephone lines, stormwater facilities, and related facilities that may now be located in or across such public right -of -way, together with the right of ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to include the right to remove, without the payment of compensation or damages of any kind to the owner, any landscaping, fences, shrubbery, structure or any other encroachments on or over the easement which impede access for maintenance or replacement purposes at the time such work is undertaken; such easement or easements to terminate upon the later abandonment of use or permanent removal from the above - described public right -of -way of any such municipal installation or other utility or facility by the owner thereof. 2 BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for the City of Roanoke, a subdivision plat, with such plat combining all properties which would otherwise dispose of the land within the right -of -way to be vacated in a manner consistent with law, and retaining appropriate easements, together with the right of ingress and egress over the same, for the installation and maintenance of any and all existing utilities that may be located within the right -of -way. BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are recorded in such Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the applicant, and the names of any other parties in interest who may so request, as Grantees, and pay such fees and charges as are required by the Clerk to effect such recordation. BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia, where deeds are recorded in such Clerk's Office, file with the City Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. BE IT FURTHER ORDAINED that if the above conditions have not been met within a period of one year from the date of the adoption of this ordinance, then such ordinance shall be null and void with no further action by City Council being necessary. K BE IT FINALLY ORDAINED that pursuant to the provisions of §12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: Cam. I City Clerk. Vacate with no money - 374 Day Avenue.doc 4 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 15, 2020 Subject: Application by Mary D. Hylton, agent to Roanoke Emergency Medical Services, Inc., for alley vacation at the rear of property located at 374 Day Avenue SW and 0 Day Avenue SW, bearing Official Tax Map Nos. 1020201 and 1020202, respectively, and adjacent to 366 Day Avenue SW, bearing Official Tax Map No. 1020203. Recommendation The Planning Commission held a public hearing on Monday, June 8, 2020. By a vote of 7 -0, the Commission recommended approval of the vacation of right -of- way as requested, contingent upon the following conditions: The applicant shall submit a subdivision plat to the Agent for the Planning Commission, receive all required approvals of, and record the plat with the Clerk of the Circuit Court for the City of Roanoke. Such plat shall combine all properties which would otherwise dispose of the land within the right -of -way to be vacated in a manner consistent with law, and retain appropriate easements for the installation and maintenance of any and all existing utilities that may be located within the right -of -way, including the right of ingress and egress. 2. Upon meeting all conditions to the granting of the application, the applicant shall deliver a certified copy of this ordinance for recordation to the Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the petitioner, and the names of any other parties in interest who may so request, as Grantees. The applicant shall pay such fees and charges as are required by the Clerk to effect such recordation. 3. Upon recording a certified copy of this ordinance with the Clerk of the Circuit Court of the City of Roanoke, Virginia, the applicant shall file with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. 4. If the above conditions have not been met within a period of twelve (12) months from the date of the adoption of this ordinance, then such ordinance will be null and void with no further action by City Council being necessary, unless extended by the Agent for the Planning Commission for an additional six (6) months prior to the end of the twelve (12) month period. Application Information: Request: Vacation of undeveloped alley at the rear of property located at 374 Day Avenue SW Applicant: Mary D. Hylton, Roanoke Emergency Medical Services, Inc. City Staff Person: Official Tax Nos.: Site Area: Relevant Plans: Filing Date: Background: Wayne Leftwich, Senior City Planner located at Official Tax Map Nos. 1020201 and 1020202, and adjacent to Official Tax Map No. 1020203 —550 square feet Old Southwest Neighborhood Plan February 27, 2020 The property located at 374 Day Avenue is operated by Roanoke Emergency Medical Services, Inc. The property has a retaining wall along the east side lot line that is in disrepair. A portion of this retaining wall sits along an undeveloped alley that extends from the existing alley into the property along the southeast corner. The alley was platted as 10 feet wide and extends perpendicular from the existing alley 55 feet. The existing alley is 15 feet wide and extends from Franklin Road SW to 4th Street SW. The undeveloped alley area is currently used as part of the parking lot for Roanoke Emergency Medical Services. The alley proposed for vacation does not connect to another public street. Proposed Use /Development: The applicant seeks a vacation of the undeveloped alley in order to make repairs to the retaining wall along the side of the property and to maintain the existing parking lot that crosses over into the paper alley. The adjacent property owner at 366 Day Avenue SW is supportive of the application for alley vacation. 2 Considerations: Impact of Street Vacation to Public Accessibility: The alley is not developed and terminates within the property at 374 Day Avenue. The alley does not provide any connection to another public street and its vacation would not have any effect on public accessibility. Consistency with Comprehensive Plan: Vision 2001 -2020, the City of Roanoke Comprehensive Plan, supports maintaining neighborhood character and also addresses emergency services. The Old Southwest Neighborhood Plan specifically addresses that alleys are an important asset to the neighborhood. Alleys that are part of the original grid street pattern should be preserved and continue to be used for solid waste service. However the alley in question is not part of the grid pattern and is not developed as an alley. Policy /Action Plan Applicability to matter PS A5 Study and promote regional approaches to providing public safety services that ensure their location and operation provide most equitable, effective, and efficient service to citizens. Alleys should be retained and maintained, as locations for trash pickup and rear access to properties Comprehensive Plan', pg. 78 Old Southwest Neighborhood Plant, pg.13 The vacation will facilitate the maintenance of a retaining wall and parking lot for the Roanoke Emergency Medical Services, Inc. The paper alley is not part of the grid pattern and does not function as an alley. The 550 square foot paper alley does not provide public access between streets. Vacating this right -of -way does not affect trash pickup or access to properties as identified in the neighborhood plan or broader neighborhood character. Vacation of the right -of -way will support the maintenance of the Roanoke Emergency Medical Services, Inc. which has been providing volunteer rescue squad services since it was established in 1928 as the Roanoke Life Safety and First Aid Crew. Comments on Application: Public Utilities: Verizon and Roanoke Gas are amenable to the vacation. Vision 2001 -2020, City of Roanoke, 2001 z Old Southwest Neighborhood Plan, City of Roanoke, 2009 3 No comments were received from Cox Cable, the Western Virginia Water Authority (WVWA), and Appalachian Power Company. City Departments: The Fire Marshal's Office, the Transportation Division, the Planning Division, and the Stormwater Division are supportive of the application. Planning Commission Work Session: The Planning Commission asked about the adjacent property owner and staff informed them that the adjacent property owner had provided a letter of approval. Public Comments: Staff has received no public comments on this application. Planning Commission Public Hearing: No Comments Conclusions and Recommendations: The application is consistent with the City's Comprehensive Plan and the Old Southwest Neighborhood Plan and would not create an inconvenience to residents and business owners in the area. RaA4�11 b. dtuvft&/-M6, --------------------------- Karri B. Atwood, Chair City Planning Commission Distribution: Robert S. Cowell, Jr., City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Daniel J. Callaghan, City Attorney Timothy Spencer, Senior Assistant City Attorney Mary D. Hylton, Roanoke Emergency Medical Services, Inc. E A APPLICATION igloo 10 STRFjfTEj?fb ALLEY VACATION ROANOKE FEB 2 6 2020 CITY OF ROANOKE Date: February 27, 2020 PLANNING BUILDING 8 DEVELOPMENT To: Office of the City Clerk Fourth Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. t Roanoke, VA 24011 Phone: (540) 853 -2541 Fax: (540) 853 -1145 All submittals must be typed and include all required documentation and a check for the fling fee. Application is hereby submitted for street or alley vacation for the property located at: Location and description of street or alley to be closed: 374 Day Avenue, SW ( #1020201 & #1020202) Alley that is located in the back comer of our existing parking lot. Proposed use of vacated street or alley: Parking lot (need to repair existing wall that supports parking lot, upon review realized City of Roanoke has part of parking lot designated as alley -way) Name of Applicant/Contact Person: Mary D. Hylton Mailing Address: Post Office box 1830, Roanoke, VA 24008 or 374 Day Avenue, SW Roanoke, VA 24016 Telephone: ( ) 540 - 344 -6256 mt ( ) afteffuft: cel 540-5WW47 E -mail: admin @roanokeems.org Applicant(s) signature(s VIRGINIA APPALACHIAN PROPERTIES, LLC 3330 HOLLINS ROAD, NE, SUITE A • ROANOKE, VA 24012 • (540) 563 -9903 • Fax: (540) 563 -9923 February 13, 2020 Office of the City Clerk 215 Church Avenue, SW Roanoke, VA 24011 To Whom It May Concern: As owners of 366 Day Avenue, SW (Tax Nap No. 1020203), we support the endeavor of Roanoke Emergency Medical Services, the owners of 374 Day Avenue (Tax Nap Nos. 1020201 & 1020202), to have the City of Roanoke vacate the area that adjoins our properties and shown on the attached tax map. We also give permission to Roanoke EMS to apply for a temporary grading easement on our property when the City has vacated this area and the wall repair permit is approved as long as the construction is completed within two months following approval of the permit. Roanoke EMS agrees to repair any damage to our property as a result of the wall repairs. Further, when Roanoke EMS has anew survey /plat drawn once the City has vacated the area, we will review and sign- off /quit claim any rights to the area being vacated by the City of Roanoke. It is noted that there will be no charges incurred on our part, that Roanoke EMS will bear the full cgsljof any perr4ts and associated fees in vacating the are and in repair of the wall. Member Vkkinia Appalachian Properties, LLC Further Agreed By: Roanoke Em e gency Medi al Services tax map Vaca+&(I AFFIDAVIT APPLICANT: Mary D. Hylton LOCATION: Alley vacation at the rear of property located at 374 Day Avenue SW and 0 Day Avenue SW REQUEST: Application by Mary D. Hylton, agent to Roanoke Emergency Medical Services, Inc., for alley vacation at the rear of property located at 374 Day Avenue SW and 0 Day Avenue SW, bearing Official Tax Map Nos. 1020201 and 1020202, respectively, and adjacent to 366 Day Avenue SW, bearing Official Tax Map No. 1020203. COMMONWEALTH OF VIRGINIA ) TO -WIT: CITY OF ROANOKE ) The affiant, Tina M. Carr, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2 -2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first -class mail this 22nd day of May, 2020, notices of a public hearing to be held on this 8th day of June, 2020, on the request captioned above to the owner or agent of the parcels as set out on the attached. Tina M. Carr Tina M. Carr SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this day of 2020. Notary Public The Roanoke Times Roanoke, Virginia Affidavit of Publication CITY OF ROANOKE Attn Tina Carr SECRETARY TO THE BOARD OF ZONING APPEALS PLANNING, BUILDING, & DEVELOPMENT 215 CHURCH AVE, SW, ROOM 166 ROANOKE, VA 00000 Date Category Description 06/11/2020 Legal Notices PUBLIC HEARING NOTICE Council Chamber, 4th floor, Room 450, Noel C. Taylor Municipal Building, Account Number 6011439 Date June 02, 2020 Ad Size Total Cost Any public hearings advertised d ere Lwill be held in 8he City Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE A was published in said newspapers on the following dates: 05/26, 06/02/2020 The First insertion being given ... 05/26/2020 Newspaper reference: Billing Representa -ve 0001096713 Sworn to and subscribed before me this Tuesday, June 2, 2020 ,l > Sc I Notary Public State of Virginia County of Hanover My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4th floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. These public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703 - 032720, and Resolution No. 41704. 032720. All persons shall be afforded an Opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online or may be obtained digitally by emailing planning(&roanokeva aov. IT You are a person with a disability who needs accommodations for any public hearings advertised herein, Please contact the City Clerk's Office, (540)853.2541, by noon, Friday, June 5, 2020. The City of Roanoke Planning Commission will hold a public hearing on June 8, 2020, at 1:30 p.m., or as soon thereafter as the matters may be heard, to consider the following matters. All persons wishing to address the Planning Commission must sign -up with the Secretary to the Planning Commission by emailing plan 'g roanokeva aov or by calling (540)853.1330 by noon, Friday, June 5, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the Public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Planning Commission at lanning@roan_ o_ keva aov on or prior to 1:00 p.m., Friday, June 5, 2020. Application by Eric Ferris for alley closure by barricade for a portion of an alley between 16th Street NW and 17th Street NW parallel to Shenandoah Avenue NW and adjacent to properties bearing Official Tax Map Nos. 2212602, 2212603, 2212604, 2112605, 2212606, 2212607, 2212612, 2212614, 2212615, and 2212616. Application by Leigh P. Huff, Jr., for alley vacation between Sylvan Road SE and Ivy Street SE and adjacent to properties at 1320 Ivy Street SE, 601 Camilla Street SE, and 615 Camilla Street SE, bearing Official Tax Map Nos. 4050202, 4041501, and 4041502, respectively. Application by Mary D. Hylton, agent to Roanoke Emergency Medical Services, Inc., for alley vacation at the rear of property located at 374 Day Avenue SW and 0 Day Avenue SW, bearing Official Tax Map Nos. 1020201 and 1020202, respectively, and adjacent to 366 Day Avenue SW, bearing Official Tax Map No. 1020203. Application by Valley View Mall SPE, LLC, to rezone property at 4822 Valley View Boulevard NW, bearing Official Tax Map No. 2370107, from CLS, Commercial Large Site District, to MXPUD, Mixed Use Planned Unit Development. The land use categories Permitted in MXPUD District include residential; accommodations and group living; commercial; warehousing and distribution; assembly and entertainment; public, institutional, and community; transportation; utility; agricultural; and accessory; with a maximum density as specified on the Development Plan and no maximum floor area ratio. The current retail and restaurant uses are proposed to remain, but allow for subdivision of the Property. Application by Roanoke City Public Schools to amend the Institutional Planned Unit Development Plan ( "Plan ") and conditions proffered as Part of a previous rezoning at 2102 Grandin Road SW, bearing Official Tax Map No. 1460101, placed upon the property by the adoption of Ordinance No. 40614. 081516 on August 15, 2016. The amendments to the Plan include the addition of a fieldhouse with particular I an related access drivea he conditions proposed to be amended allow an amended development plan and amended stadium plan, which shows the location of the proposed fieldhouse and access drive, and an amended stadium and fieldhouse landscaping plan, which shows the landscaping of the proposed fieldhouse and access drive and describes maintenance of that landscaping. Zoning of the property will remain INPUD, Institutional Planned Unit Development District, and includes residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural. and accessory; with a maximum density of one dwelling unit per 1,800 square feet of lot area. The Comprehensive Plan designates the property for educational facilities, elementary/ middle /secondary, but does not specify density. The proposed use of the property remains unchanged: educational facilities, elementary/ middle /secondary. Tina M. Carr, Secretary, City Planning Commission City Coantii will hold a public hearing on the aforesaid matters on June 15, 2020, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703- 032720, and Resolution No. 41704. 032720. All persons shall be afforded an Opportunity to speak and state their views concerning all aspects of these matters. It you are a person with a disability who needs accommodations for any Public hearings advertised herein, Please contact the City Clerk's Office, (540)853 -2541, by noon, Friday, June 5, 2020. All persons wishing to address City Council must sign -up with the City Clerk's Office by emailing clerk @roan_okev_a aov or by calling (540)853.2541 by 4:00 p.m., Monday, June 15, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested citizens also will be received by the City Clerk by mail at Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, 24011, or at clerk@roanokeva.gov at any time prior to 7:00 p.m., June 15, 2020. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on June 10, 2020, at 1:00 p.m., or as soon thereafter as the matters may be heard, to consider the following applications. All persons wishing to address the Board of Zoning Appeals must sign -up with the Secretary to the Board of Zoning Appeals by emailing planningpa roanokeva.gov or by calling (540)853 -1330 by noon, Tuesday, June 9, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested Persons will be received by the Secretary to the Board of Zoning Appeals at vlanning anroa �okeya aov on or prior to 1:00 p.m., Tuesday, June 9, 2020. Application by Mark W. Gibson for property located at 203 Albemarle Avenue SW, bearing Official Tax Map No. 1022218, for a special exception Pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish a short-term rental. Application by Mark W. Gibson for property located at 203 Albemarle Avenue SW, bearing Official Tax Map No. 1022218, for a special exception Pursuant to Section Code of the City of Roanoke (1979), Zoning, amended, to establish an eating establishment. Application by Diane Hailey for Property located at 539 Day Avenue SW, bearing Official Tax Map No. 1120319, for a special exception Pursuant to Section 36.2 -405, Zoning, Code of the City of Roanoke (1979), as amended, to continue a bed and breakfast establishment. Application by Alam Design Group for property located at 644 and 0 Woods Avenue SW, bearing Official Tax Map Nos. 1140104 and 1140105, respectively, for a special exception pursuant to Section 36.2.311, Zoning, Code of the City of Roanoke (1979), as amended, to establish an accessory apartment. Application by South Jefferson, LLC, for Property located at 1312 Winborne Street SW, bearing Official Tax Map No. 1330607, for a special exception Pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an entertainment establishment, abutting a residential district. Application by Commonwealth Bicycle Company, LLC, d /b /a Cardinal Bicycle, for property located at 1312 Winbome Street SW, bearing Official Tax Map No. 1330607, for a special exception Pursuant to Section 36.2315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an eating and drinking establishment, abutting a residential district. Application by Chris Benson for Property located at 745 Townside Road SW, bearing Official Tax Map No. 5490307, for a special exception pursuant to Section 36.2.315, Zoning, Code of the City of Roanoke (1979), as amended, to continue a kennel, with outdoor pens or runs. Application by Kristin Dunker for property located at 1717 Memorial Avenue SW, bearing Official Tax Map No. 1330222, for a special exception Pursuant to Section 362 -311, Zoning, Code of the City of Roanoke (1979), as amended, to renew a homestay. Tina M. Carr, Secretary, City Board of Zoning Appeals (1096713) PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4`h floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. These public hearings may be conducted by electronic communication means due to the COV ID- 19 pandemic disaster, as penmitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703 - 032720, and Resolution No. 41704- 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online or may be obtained digitally by emailing If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853 -2541, by noon, Friday, June 5, 2020. The City of Roanoke Planning Commission will hold a public hearing on June 8, 2020, at 1:30 p.m.. or as soon thereafter as the matters may be heard, to consider the following matters. All persons wishing to address the Planning Commission must sign -up with the Secretary to the or by calling (540)853 -1330 by Planning Commission by emailing i)' ,,:�- noon, Friday, June 5, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Planning Commission at ��' on or prior to 1:00 p.m., Friday, June 5, 2020. Application by Eric Ferris for alley closure by barricade for a portion of an alley between 16`h Street NW and 17`' Street NW parallel to Shenandoah Avenue NW and adjacent to properties bearing Official Tax Map Nos. 2212602, 2212603, 2212604, 2212605, 2212606, 2212607, 2212612, 2212614, 2212615, and 2212616. Application by Leigh P. Huff.. Jr., for alley vacation between Sylvan Road SE and Ivy Street SE and adjacent to properties at 1320 ivy Street SE, 601 Camilla Street SE, and 615 Camilla Street SE, bearing Official Tax Map Nos. 4050202, 4041501, and 4041502, respectively. Application by Mary D. Hylton, agent to Roanoke Emergency Medical Services, Inc., for alley vacation at the rear of property located at 374 Day Avenue SW and 0 Day Avenue SW, bearing Official Tax Map Nos. 1020201 and 1020202, respectively, and adjacent to 366 Day Avenue SW, bearing Official Tax Map No. 1020203. Application by Valley View Mall SPE, LLC, to rezone property at 4822 Valley View Boulevard NW, bearing Official Tax Map No. 2370107, from CLS, Commercial Large Site District, to MXPUD, Mixed Use Planned Unit Development. The land use categories permitted in MXPUD District include residential; accommodations and group living; commercial; warehousing and distribution; assembly and entertainment; public, institutional, and community; transportation; utility; agricultural; and accessory; with a maximum density as specified on the Develo me Plan and no maximum floor area ratio. The current retail and restaurant uses are proposed ed tnt remain, but allow for subdivision of the property, p o Application by Roanoke City Public Schools to amend the Institutional Planned Unit Development Plan ( "Plan ") and conditions proffered as part of a previous rezoning at 2102 Grandin Road SW, bearing Official Tax Map No. 1460101, placed upon the property by the adoption of Ordinance No. 40614 - 081516 on August 15, 2016. The amendments to the Plan include the addition of a fieldhouse with particular landscaping and related access drive. The conditions proposed to be amended allow an amended development plan and amended stadium plan, which shows the location of the proposed fieldhouse and access drive, and an amended stadium and fieldhouse landscaping plan, whi r ch shows the landscaping of th fieldhouse and access drive and describes maintenance of that landsscapin e proposed Property will remain INPUD, Institutional Planned Unit Development Dirict� and includes residential: accommodations and group living; commercial; assembly and entertainment; public institutional and community facilities; transportation; utilit a ricultural; and accessory; maximum density of one dwelling unit per 1,800 square feet � of lot area. The Comprehensive y, with a Plan designates the property for educational facilities, elementary /middle /secondary, but does specify density. The proposed use of the property remains unchanged: educational faciliti not elementary /middle /secondary. es Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matters on June 151 2020, at or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth frOop.m., Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Vir inia. This public hearing may be conducted by electronic communication means due to the g pandemic disaster, as permitted by Virginia Code Sections nicati08.2 A COVID -19 Amendment 28 to House Bill HB 29 ( ) and 15.2 -1413, ( ) (_020 Session), Ordinance No. 41703- 032720, and Resolution No. 41704- 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. If you are a person with a disabili advertised herein, ty who needs accommodations for any public hearings 5, 2020. please contact the City Clerk's Office, (540)853 -2541, by noon, Friday, June All persons wishing to address City Council must si emailing gn -up with the City Clerk's Office by or by calling (540)853 -2541 by 4:00 p.m., Monday, June 15, 2020. Persons who register to speak will be provided with information to present estiony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested citizens also will be received by the Cit Clerk by mail at Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue SW, y Roanoke, Virginia, 24011, or at _ _ 2020 - :__ at any time prior to 7:00 p,m., June 15, Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on June 10, 2020, at 1:00 p.m., or as soon thereafter as the matters may be heard, to consider the following applications. All persons wishing to address the Board of Zoning Appeals must sign -up with the Secretary to the Board of Zoning Appeals by emailing ,' or by calling (540)853 -1330 by noon, Tuesday, June 9, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Board of Zoning Appeals at on or prior to 1:00 p.m., Tuesday, June 9, 2020. Application by Mark W. Gibson for property located at 203 Albemarle Avenue SW, bearing Official Tax Map No. 1022218, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish a short -team rental. Application by Mark W. Gibson for property located at 203 Albemarle Avenue SW, bearing Official Tax Map No. 1022218, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an eating establishment. Application by Diane Halley for property located at 539 Day Avenue SW, bearing Official Tax Map No. 1 120319, for a special exception pursuant to Section 36.2 -405, Zoning, Code of the City of Roanoke (1979), as amended, to continue a bed and breakfast establishment. Application by Alam Design Group for property located at 644 and 0 Woods Avenue SW, hearing Official Tax clap Nos. 1140104 and 1140105, respectively, for a special exception pursuant to Section 36.2 -3 l 1, Zoning, Code of the City of Roanoke (1979), as amended, to establish an accessory apartment. Application by South Jefferson, LLC, for property located at 1312 Winborne Street SW, bearing Official Tax Map No. 1330607, for a special exception pursuant to Section 36.2 -315, Zoning. Code of the City of Roanoke (1979), as amended, to establish an entertainment establishment, abutting a residential district. Application by Commonwealth Bicycle Company, LLC, d /b'a Cardinal Bicycle, for property located at 1312 winborne Street SW, bearing Official Tax Map No. 1330607, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an eating and drinking establishment, abutting a residential district. Application by Chris Benson for property located at 745 Townside Road SW, bearing Official Tax Map No. 5490307, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to continue a kennel, with outdoor pens or runs. Application by Kristin Dunker for property located at 1717 Memorial Avenue SW, bearing Official Tax Map No. 1330227, for a special exception pursuant to Section 36.2 -311, Zoning, Code of the City of Roanoke (1979), as amended, to renew a homestay. Tina M. Carr, Secretary, City Board of Zoning Appeals Please publish in newspaper on Tuesday, May 26, 2020, and Tuesday, June 2, 2020. Please bill and send affidavit of publication to: Tina M. Carr Secretary to the Planning Commission Secretary to the Board of Zoning Appeals Planning, Building, & Development City of Roanoke Noel C. "Taylor Municipal Building 215 Church Avenue, SW, Room 170 Roanoke, VA 24011 540,;853-1730 Please send affidavit of publication to: Cecelia F. McCoy, CMC, City Clerk 215 Church Avenue, S.W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 2401 1 -1536 540/853 -2541 CECELIA F. 11CCON', CHIC City Clerk Mary D. Hylton 374 Day Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Hylton: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCa roanokeva.gov June 4, 2020 CECELIA T. WEBB, CHIC Acting Deputy CRN Clerk A public hearing has been advertised to be heard by the City Planning Commission on Monday, June 8 at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. This public hearing will be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703 - 032720, and Resolution No. 41704 - 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. You, as agent to Roanoke Emergency Medical Services, Inc., have requested an alley vacation at the rear of property located at 374 Day Avenue, S. W. and 0 Day Avenue, S. W., bearing Official Tax Map Nos. 1020201 and 1020202, respectively, and adjacent to 366 Day Avenue, S. W. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, June 15 at 7:00 p.m. before the Roanoke City Council conducted by electronic communication means, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on Monday, June 8. if you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure CECELIA F. h1CCOY, CHIC Citv Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCa roanokeva.gov June 4, 2020 Urban Infill Partners, LLC (2) Virginia Appalachian Properties, LLC Donald R. Mugford (2) Penelope B. Hunt Roanoke Life Saving and First Aid Crew Virginia Appalachian Properties, LLC Ladies and Gentlemen: CECELIA T. wEBB, CHIC Acting Depute CitN Clerk Fan Convenience, LC JRM Real Estate Ventures, LLC Urban Infill Partners, LLC Trustees Of The First Baptist Church Virginia Appalachian Properties, LLC Remington J. Hinshaw A public hearing has been advertised to be heard by the City Planning Commission on Monday, June 8 at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. This public hearing will be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703 - 032720, and Resolution No. 41704 - 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Mary D. Hylton, agent to Roanoke Emergency Medical Services, Inc., has requested an alley vacation at the rear of property located at 374 Day Avenue, S. W. and 0 Day Avenue. S. W., respectively, and adjacent to 366 Day Avenue, S. W. Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, June 15 at 7:00 p.m. before the Roanoke City Council, conducted by electronic communication means, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on June 8. This letter is provided for your owner. If you have questions contact Tina Carr, Secretary Questions regarding the City Office at (540) 853 -2541. Enclosure information as an interested party and /or adjoining property regarding the Planning Commission public hearing, please to the City Planning Commission at (540) 853 -1730. Council public hearing may be directed to the City Clerk's Sincerely, Cecelia F. McCoy, CMC City Clerk CECELIA F. DICCOV, CHIC Cih Clerk Ben Crew, Agent Balzer & Associates, Inc. 1208 Corporate Circle Roanoke, Virginia 24018 Dear Mr. Crew: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone. (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerk(aroanokoa.goc June 16, 2020 CECELIA T. «'EBB, CHIC ,Assistant Depuh Cite Clerk I am enclosing copy of Ordinance No. 41768 - 061520 rezoning certain property located at 4822 Valley View Boulevard, N. W., from CLS, Commercial -Large Site District, to MXPUD, Mixed Use Planned Unit Development District. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 15, 2020, and is in full force and effect upon its passage. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure PC: Jeffery Curry, Chief Legal Officer, Valley View Mall, SPE, LLC, 2030 Hamilton Place Boulevard, Suite 500, Chattanooga, Tennessee 37421 J C Penney Properties, Inc., P. O. Box 10001, Dallas, Texas 75301 Valley View Investments DE, LLC, 11201 Patterson Avenue, Richmond Virginia 23238 The Honorable Brenda Hamilton, Circuit Court Clerk Robert S. Cowell, Jr., City Manager R. Brian Townsend, Assistant City Manager for Community Development Christopher Chittum, Director, Planning Building & Development Daniel J. Callaghan, City Attorney Timothy Spencer, Senior Assistant City Attorney Susan Lower, Director of Real Estate Evaluation Luke Pugh, City Engineer Tina Carr, Secretary, City Planning Commission Katharine Gray, City Planner �J n,5 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41768- 061520. AN ORDINANCE rezoning certain property located at 4822 Valley View Boulevard, NW, from CLS, Commercial -Large Site District, to MXPUD, Mixed Use Planned Unit Development District; and dispensing with the second reading of this ordinance by title. WHEREAS, Jeffery Curry, Chief Legal Officer, on behalf of Valley View Mall SPE, LLC, has made application to the Council of the City of Roanoke, Virginia ( "City Council "), to have the property located at 4822 Valley View Boulevard, NW, bearing Official Tax Map No. 2370107, rezoned from CLS, Commercial -Large Site District, to MXPUD, Mixed Use Planned Unit Development District; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on June 15, 2020, after due and timely notice thereof as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the rezoning of the subject property, and for those reasons, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect that property located at 4822 Valley View Boulevard, NW, bearing Official Tax Map No. 2370107, be and is hereby REZONED from CLS, Commercial -Large Site District, to MXPUD, Mixed Use Planned Unit Development District, as set forth in the Zoning Amendment, Amended Application No. 2, dated March 30, 2020. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. 2 Rezone without proffers - Vallew View Mall.doe CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 15, 2020 Subject: Application by Valley View Mall SPE, LLC, to rezone property at 4822 Valley View Boulevard NW, bearing Official Tax Map No. 2370107, from CLS, Commercial Large Site District, to MXPUD, Mixed Use Planned Unit Development. Summary: The Planning Commission held a public hearing on June 08, 2020. By a vote of 7 -0, the Commission recommends approval of the rezoning request, finding that the Amended Application No.2 is consistent with the City's Comprehensive Plan, Williamson Road Area Plan, and Zoning Ordinance as the subject property will be developed and used in a manner appropriate to the surrounding area. Application Information: Request: Rezoning to Planned Unit Development Applicant: See owner listed below Owner: Jeffery Curry, Valley View Mall SPE Agent: Ben Crew, Balzer & Associates, Inc. City Staff Person: Katharine Gray, Land Use and Urban Design Planner Address: 4822 Valley View Boulevard, NW Official Tax No: 2370107 Site Area: +/ -8.879 acre Relevant Plans: Williamson Road Area Plan Proposed Land Use: Existing to remain Future Land Use: Large scale commercial Filing Date: Original Application: February 24, 2020 Amended Application No.l : March 13, 2020 Amended Application No.2: March 30, 2020 Background: The owner desires to subdivide the parcel, which is not permitted by the dimensional standards of the CLS, Commercial -Large Site District, because the parcel lacks adequate public street frontage. The owner has proposed to rezone to MXPUD, Mixed Use Planned Unit Development District, with a development plan that reflects the existing buildings with new parcel boundaries and a limited number of uses onsite. In a planned unit development, lots can be subdivided on the private street designated as "Ring Road." Proposed Use /Development: Based on the development plan, the existing buildings within the development will remain as they are today with no major changes. Development regulations for any redevelopment /development of the property are noted on the development plan and include: a 20ft minimum lot frontage, fa4ade transparency, shared parking, and signage meeting the CLS signage standards. The uses to be allowed by right and by special exception are listed on the development plan. Considerations: Compatibility with Surrounding Land Uses: The property is located within the Valley View Mall development accessed by Valley View Avenue, a private road. The surrounding area consists of a variety of commercial land uses: • To the west is the main building of Valley View Mall that holds multiple commercial uses (retail sales establishments, personal service establishments, eating establishments, etc.) and associated parking. • To the north are retail sales establishments and motor vehicle repair and service establishment surrounding the mall. • To the east is an eating and drinking establishment. • To the south is an anchor building for one end of the mall with associated parking and an eating and drinking establishment. The future land use plan from the Williamson Road Area Plan designates this area for large scale commercial use. K Applicability /Appropriateness of Proposed Zoning District: The purposes of the MXPUD District are to encourage the orderly development of mixed residential /commercial sites and to encourage innovative development patterns that create a desirable environment, particularly for lots which contain a number of constraints to conventional development. The MXPUD District is appropriate for this large commercial district that has a mixture of uses, an open air layout that is more consistent with the city's design principals than the original mall building but has some constraints to further development based on the limited public street frontage. Availability of Other Property: The mall owns the property within the existing development and it is already developed as a large scale shopping center. The primary motive for the rezoning is to allow for subdivision of the property which could make future development more practical. Consistency with Comprehensive Plan: Both Vision 2001 -2020 and the Williamson Road Area Plan recognize that the commercial center at Valley View Mall is important to the region and the ability to adapt to changing markets over the long term is important. Policy /Action I Plan I Applicability to matter ED P6 Commercial development. Roanoke will encourage commercial development in appropriate areas (i.e., key intersections and centers) of Roanoke to serve the needs of citizens and visitors. 1 Vision 2001 -2020, City of Roanoke, 2001 Comprehensive Plan', pg. 59 The ability to subdivide the District into individual lots for each of the key tenants is important to the mall operator. 3 Policy /Action Strategic Initiatives Valley View is an important regional commercial center. It is a complex that clusters a major retail mall, big box retailers, and smaller restaurants and businesses. For the short term, planning strategies should seek to make better connections among regional attractions and provide better connections to surrounding residential areas without inducing cut - through traffic. This center must be adaptive and diverse to ensure it has the ability to respond to changing markets over the long term. Future land use should consider a diversity of uses including residential and office uses. Because so much of the site is dedicated to surface parking, structured parking could be used to open up space for infill development as development demands warrant Plan I Applicability to matter Williamson Road Area Plan Z, pg. 47. 2 Williamson Road Area Plan City of Roanoke, 2004 Comments on Application: Planning Commission Work Session: This change would allow for subdivision to occur which is important to the mall operator. Establishing the PUD creates base design standards and are encouraged in the neighborhood plan. The following items were discussed in the Planning Commission Work Session and should be addressed for compliance with City policy and ordinances. 1) General issues with the application - required signatures and clear metes and bounds for the area to be rezoned. 2) PUD development standards needed to address minimum items such as a list of permitted uses, minimum lot area per dwelling unit, useable open space, and accessory structure setback on the plan. And other items that needed to be addressed include a change to the original parking statement to address parking across all properties and the commissions' preference for some specific standards for any new construction that might occur (e.g., building height limitation and glazing standards). 3) Clarification of sign standards in a PUD plan - sign regulations default to those of the Commercial General District unless otherwise specified on the plan. 4 The applicant submitted amended applications no.l and 2 to address the concerns noted above. Interdepartmental Comments: General comments were provided from the Western Virginia Water Authority, Fire, and Planning Building and Development related to: water and sewer design requirements; fire code, and building and zoning subdivision requirements; and the permitting process. Public Comments: None received. Public Hearing: No public comments received. Conclusions and Recommendations: The principal consideration is whether the proposed rezoning is consistent with Vision 2001 -2020 and the Williamson Road Area Plan. The commercial center at Valley View Mall has been an important part of the community's development pattern for many years. The main purpose of the zoning request is to provide a mechanism to subdivide the District area which helps the mall operator. The proposed rezoning to MXPUD would allow the District area to be subdivided into small lots with frontage provided on Ring Road. The MXPUD will also provide basic development principals to maintain the basic character of the area if the new parcels are further developed or redeveloped in the future. J4 � l3• �r,G --------------------------- Karri B. Atwood, Chair City Planning Commission Enclosure: Attachment A, Zoning District Map Distribution: Robert S. Cowell, Jr., City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Ian D. Shaw, Planning Commission Agent Daniel J. Callaghan, City Attorney Timothy Spencer, Senior Assistant City Attorney Jeffery Curry, Valley View mall SPE, LLC Ben Crew, Balzer & Associates, LLC ZONING MAP EXCERPT 4822 Valley View Boulevard NW OFFICIAL TAX MAP NO. 2370107 Legend Svblxcl Property Uxto MI.. ea Use Condtro I Zoning M%PUD: Mded Use Planned ZONING © Una Dev AD NrpM Dev M %PUD(c): Magid Use Plarmed lFtil D. Cands1 n 1 ADic, '. A­It Dev Condiional R -12: Rea Sm91"II V - CG. Commercial- Gennei R12(ci: Res Svsglo-Famdy Condiaual CG1<)- Commercial- Gerrorel Condlbpnal R -3: Ras Singie-famdy - CLS Conanmtia4lrrge See R-31c)- Res Smyb.Fa,IKy C."Wnel CLS(t) Commercial -Large SirlpleFamiy 51. C_Itb Ial R,S. Rea CN'. Commerna- Ntgghe mod ' _ ' C nQ�lwRrvl Sin9�'Famir. CN(c) - Ganmarcial- R -1 -. Res Sinp'stmdy 14 k19 rnood Cnndmon& R 7it1 Res Smgle faint. 1 � t conanwnal - D: DONndaen RA: Ras- A9rrcultural D(c)'. Downumn Cond.q 1 RA1tl Res-Agri—h­1 1 -1: ught Ind.mtsi CondWnal �j� 1.1(c). Light Indvsbral RM-1 Res Mned Densny C.Itoihpnal RW IWI Res Mned Demay - 1.2 Nes, IrN 1-1 t Condlwrol 1.2(c) RM -2 Res Mned Deneay Condlorsel RM-21,c1 Res Mned Density �� �Con&I. _ IN: Intsm uonal -I IN1c1 Ineaauboaai Conddional RMF' Res Munifamity INPUD.1 "wtlona1 Planned RssFho Res WhI1amily �Candlmnel Und Dev INPUD(4, IroMUlianal — ROS: R­­ end Open pit— Uses Dar Cdndawnal Space IPUD Indoebal Planned Una ROSW Recr ttl and - Dv Open Space Conde stl IPUD!cl- Indusere/ Plenned - OF Urban Res Una Der Conditrorel UF(c. Urban Fley. �COn� am MX Mixed Vsa _i Ffb plain Ore•Iay. F IMAGERY.BIGFOO... ROB =Red. Bus. I - Green- Band_2 - Blue Band 3 N 0 500 10 m200 Feet 1 inch = 200 feet Department of Planning, Building and Development Room 170, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Phone: (540) 853 -1730 Filing Date: Mar 3o, 2020 Submittal Number: Amended Application No. 2 ❑ Rezoning, Not Otherwise Listed ❑ Rezoning, Conditional ❑x Rezoning to Planned Unit Development ❑ Establishment of Comprehensive Sign Overlay District Address: 4822 VALLEY VIEW BOULEVARD, NW Official Tax No(s).: 2370107 Click Here to Print ❑ Amendment of Proffered Conditions ❑ Amendment of Planned Unit Development Plan ❑ Amendment of Comprehensive Sign Overlay District Applicant's Signature: Name: Balzer & Associates, Inc. - c/o Ben Crew Phone Number: +1 (540) 772 -9580 Address: 11208 Corporate Circle Roanoke, VA 24018 Signature: E -mail: Bcrew @Balzer.cc Nam r Completed application form and checklist. • Written narrative explaining the reason for the request. • Metes and bounds description, if applicable. f Copy of previously adopted Ordinance. MEW r Amended development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. r Traffic impact analysis. (— Concept plan. F— Proffered conditions, if applicable. F Required fee. *An electronic copy of this application and checklist can be found at www. roanokeva .gov /planningcommission. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. Signature page to Zoning Amendment Application for Valley View Mall SPE, LLC Valley View Mall (Parcel 6A) As Property Owner and Applicant VALLEY VIEW MALL SPE, LLC, a Delaware limited liability company By: Seacoast Shopping Center Limited Partnership, its sole member and chief manager By: CBL & Associates Limited Partnership, its sole general partner By: CBL Holdings I, Inc., its sole general partner Name: Teff 69Y V CuRRy Title: C05F Lf,',4L OFFiCEK Date: February 21, 2020 %lrC�- Valley View Mall SPE, LLC CBL Center, Suite 500 2030 Hamilton Place Blvd Chattanooga, TN 37421 City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue Roanoke, VA 24011 RE: Valley View Mall — Parcel 6A Request for Zoning Amendment - Narrative The request to rezone Tax Parcel 2370107 (the "Property ") is made by Valley View Mall SPE, LLC, the owner of the Property. Benjamin Crew of Balzer & Associates, Inc. will be representing the applicant and owner with regard to filing and administering the rezoning application. Additionally, Valley View Mall SPE, LLC will be represented by Curt Hammontree, of CBL & Associates Limited Partnership, an affiliated entity of Valley View Mall SPE, LLC. The Property is an 8.879± acre parcel of land which forms part of the Valley View Mall located on Valley View Boulevard near the interchange between Interstate 581 and Hershberger Road Northwest. Currently existing on the Property are a variety of retailers and restaurants including Carrabba's Italian Grill, Abuelo's Mexican Restaurant, Panera Bread, Plow & Hearth, and Walkabout Outfitter, among others. The Property is presently zoned Commercial Large Site ( "CLS "). Valley View Mall SPE, LLC is seeking a rezoning from CLS to Mixed Use Planned Development District ( "MXPUD ") to allow for the subdivision of the Property. In working through the preliminary plans with city staff, it was determined that the best course of action would be to rezone the Property to an MXPUD to facilitate the current desired subdivision, provide flexibility for changing mall conditions, and enable appropriate future redevelopments. The reason for the rezoning request is that under the present zoning a subdivision of the future parcels are not permitted on a private street. The principal challenge to subdivide the parcels is under Article III, Sec 31.1- 300(c), which provides that "each lot created shall have a direct usable vehicular access to the existing public street system either by way of a public street or an approved private street in a planned unit development ". Currently, the proposed parcels do not have direct access to a publicly Valley View Mall SPE, LLC CBL Center, Suite 500 2030 Hamilton Place Blvd Chattanooga, TN 37421 maintained right of way as they are bounded by the privately maintained "Ring Road" which surrounds Valley View Mall. Therefore, we are seeking the rezoning of the Property to MXPUD zoning with the idea that the Ring Road may be regarded as an Approved Private Street as part of a planned unit development with shared driveways among other shared resources. The Ring Road shall continue to serve as a private road over which shoppers, patrons, employees and other residents and visitors to Roanoke have access to the stores, restaurants, services and other facilities at Valley View Mall. The Ring Road and its accompanying maintenance responsibilities are best left to Valley View Mall, so that they are not a burden to the City of Roanoke and the maintenance thereof may be handled by a single entity. Past zoning codes which were once highly supportive of shopping malls as originally conceived with large department stores serving as anchors with smaller shops along a central axis have become constraining and act as a hinderance to the redevelopment of the shopping malls, which over time have started to become more like suburban town centers with smaller pieces of property, often owned by multiple individuals or entities, surrounding a large central shopping center. If in the future the MXPUD zoning classification were to be applied to other parcels, the greater flexibility would encourage and allow for a broad range of development possibilities. Under the MXPUD zoning designation, the development plan will govern future development patterns based on the criteria set forth in the document entitled, "Valley View Mall District MXPUD — Development Plan ", dated "2/24/2020 ", and under sheet name "EX -A" The requested zoning change of the Property, depicted as tax map number 2370107, to MXPUD as described will facilitate the present subdivision plan and may serve as a guideline for future development(s) as Valley View Mall continues to evolve. I -1 ' FU7UREyLOT EN -5. r FUTURE LOTabI 2 {7/R/RE 9 090 '.ES _ LOT 69 3 � o acac5 t i- EXIS77NfGPARCoL EN de�9 FU7URE LOT fig —I b i V as BOUL� L�Y/1�LLr/WNL�dp1 Y ASSOC ER Q, �P Q� 7 f U K O J Q f 5 w j z Y 3 W 0 J J j � O EX -A LEGAL DESCRIPTION: BEGINNING AT A POINT (POB #1) on the northerly Private Right -of -Way line of Ring Road (Map Book 1, Pages 450 -451), being the easterly corner of Parcel 5A and the northerly corner of Parcel 6A labeled corner #61, as shown on "Resubdivision Plat of Partial Survey & From Records for J. C. Penney Properties, Inc. & Valley View Mall, LLC" recorded in Map Book 1, Pages 3427 -3430; thence continuing along the Private Right -of -Way line for Ring Road S48 °55'38 "E passing the Right -of -Way line for Valley View Boulevard, N.W. in all 300.91 feet to corner #24 on said "Resubdivision Plat "; thence along a curve to the right being 508.07 feet in length with a radius of 675.00 feet and a chord bearing of S272 1'49"E, 496.16 feet to corner # 37, being the southeasterly corner of Parcel 1 as shown on "Plat of Survey of Valley View Mall" recorded in Map Book 1, Pages 450 -451; thence leaving the Private Right -of -Way line of Ring Road and continuing with the easterly line of said Parcel 1 the following: S86 °04'22 "W, 532.21 feet to corner #38; thence N48 °55'38 "W, 55.00 feet to corner #39; thence S41 °04'22 "W, 52.42 feet to corner 440, being a point on the easterly line of Parcel 7A as shown on said "Resubdivision Plat "; thence leaving the line of said Parcel 1 and continuing with the line of said Parcel 7A the following: N48 °55'38 "W, 14.83 feet to corner #41; thence N41 004'22 "E, 65.66 feet to corner #42; thence N48 °55138 "W, 174.52 feet to corner #43; thence S41 004'22 "W, 29.57 feet to corner #44; thence S48 °55'38 "E, 3.20 feet to corner #45; thence S41 004'22 "W, 86.12 feet to corner #46; thence N48 °55'38 "W, 73.05 feet to corner #47; thence N41 °04'22 "E, 107.79 feet to corner #48; thence N48 °55'38 "W, 18.15 feet to corner #49; thence S41 °04'22 "W, 28.41 feet to corner #50; thence N48 °55'38 "W, 54.77 feet to corner #51; thence N4 1'04'22"E, 28.41 feet to corner 452; thence N48 055'38 "W, 17.71 feet to corner #53; thence N41 °04'22 "E, passing the southwesterly corner of Parcel 5A as show on said "Resubdivision Plat" at 7.96 feet, in all 129.07 feet to corner 455, being a point on the southwesterly line of said Parcel 5A; thence continuing along the line of said Parcel 5A the following: N48 055'38 "W, 143.09 feet to corner 456; thence N41 °04'22 "E, 204.23 feet to corner #57; thence S89 048' 1 I "E 120.24 feet to corner #58; thence N41 °04'22 "E, 88.51 feet to corner 459; thence S48 °55'38 "E, 70.98 feet to #60; thence N4 1'04'22"E, 52.85 feet to the POINT OF BEGINNING (POB #1) containing 8.8790 acres and being Parcel 6A as shown on "Resubdivision Plat of Partial Survey & From Records for J. C. Penney Properties, Inc. & Valley View Mall, LLC" recorded in the Clerk's Office of the Circuit Court of the City of Roanoke, Virginia in Map Book 1, Pages 3427 -3430. ZONING MAP EXCERPT 4822 Valley View Boulevard NW OFFICIAL TAX MAP NO. 2370107 Legend C3 Sobie,l Pmpeny Mx(,): Mixed Use Conditional Zoning MXPUD: Mixed Use Planned ZONING Unit Del Del MXPUD(c): Mixed Use AD: Airport 1 1 Planned Unit Del Conditional AD(c). Ai,,on Dev 1 r i Conditional R-12 Res Single- Family - CG -. Cammemial- General C *ndil): Res SinglnFamily 1 � 1 conaitional CG(c) -. Commercial - General C,ndnional R -3 -. Res Single- Family - CLS: Commercial -Large Site ctindi'. Res Single - Family 1. I conait onal Site C : Commemial -Large Site Conditional R -S. Res Single - Family ON 'Commercial- R -51,1: Res Single - Family 1� (Conditional Neighborhood CN(c): Cmineroal- R -1 -. Res Single - Family 1.= iNeghborhood Condmonal R -7(�), Res Single- Family 1. I Conditional - D: Downtown RA: Res- Agn-Utural D(c): Downtown Conditional RA(c): Res- Agnwllural - 1 -1'. Light Industrial �� 1 Conditional Light Industrial RM -1 -. Res Mixed Density Conditional RM -l(c) : Res Mixed Density - 1 -2'. Heavy Industrial 1 1 Conditional 1- 2(c)'. Heavy Industrial RM -2'. Res Mixed Density Condd—al RM- 2(,) -. Res Mixed Density IN Institutional 1� (Conditional P& IN(c): Institutional Oond,bonal RMF. Res Mulltlamily Institutional Planned RMF(c): Res Multifamily ®INPUD: Unit Del Conditional .. INPUD( ) : Itulional - ROS'. Recreation and Open fy'1 Planned Unit Dev Conditional Space IPUD. Industrial Planned Unit ROS(c)'. Recreation and �open -Del Spam Condinona, IPUD(c): Industrial Planned - UF: Urban Flex Unit Del Conditional UF(c): Urban Flex MX: Mixed Use Conditional Fllodplain Overlay, F IMAGERY.BIGFOO... RGB - Red Band –I - Green: Band_2 - ewe: Band_a N 0 5010 m200 Feet 1 inch = 200 feet AFFIDAVIT APPLICANT: Valley View Mall SPE, LLC LOCATION: 4822 Valley View Boulevard NW REQUEST: Application by Valley View Mall SPE, LLC, to rezone property at 4822 Valley View Boulevard NW, bearing Official Tax Map No. 2370107, from CLS, Commercial Large Site District, to MXPUD, Mixed Use Planned Unit Development. The land use categories permitted in MXPUD District include residential; accommodations and group living; commercial; warehousing and distribution; assembly and entertainment; public, institutional, and community; transportation; utility; agricultural; and accessory; with a maximum density as specified on the Development Plan and no maximum floor area ratio. The current retail and restaurant uses are proposed to remain, but allow for subdivision of the property. COMMONWEALTH OF VIRGINIA ) ) TO -WIT: CITY OF ROANOKE The affiant, Tina M. Carr, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2 -2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first -class mail this 22nd day of May, 2020, notices of a public hearing to be held on this 8th day of June, 2020, on the request captioned above to the owner or agent of the parcels as set out on the attached. Tina M. Carr Tina M. Carr The Roanoke Times Roanoke, Virginia Affidavit of Publication CITY OF ROANOKE Attn Tina Carr SECRETARY TO THE BOARD OF ZONING APPEALS PLANNING, BUILDING, & DEVELOPMENT 215 CHURCH AVE, SW, ROOM 166 ROANOKE, VA 00000 Date Category Description 06/11/2020 Legal Notices PUBLIC HEARING NOTICE Council Chamber, 4th floor, Room 450, Noel C. Taylor Municipal Building, Account Number 6011439 Date June 02, 2020 Ad Size Total Cost Any public hearings advertised dx herein Lwill be held in the City Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE A was published in said newspapers on the following dates: 05/26, 06/02/2020 The First insertion being given ... 05/26/2020 Newspaper reference: Billing Representa -ve 0001096713 Sworn to and subscribed before me this Tuesday, June 2, 2020 Notary Public State of Virginia County of Hanover My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4th floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. These Public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703. 032720, and Resolution No. 41704- 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online or may be obtained digitally by emailing Pianning(a)roanokeva gov. IT you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853 -2541, by noon, Friday, June 5, 2020. The City of Roanoke Planning Commission will hold a public hearing on June 8, 2020, at 1:30 p.m., or as soon thereafter as the matters may be heard, to consider the following matters. All persons wishing to address the Planning Commission must sign -up with the Secretary to the Planning Commission by emailing Ip arming a�roanokeva gov or by calling (540)853 -1330 by noon, Friday, June 5, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Planning Commission at Ianning(&roanokeva gov on or prior to 1:00 p.m., Friday, June 5, 2020. Application by Eric Ferris for alley closure by barricade for a portion of an alley between 16th Street NW and 17th Street NW parallel to Shenandoah Avenue NW and adjacent to properties bearing Official Tax Map Nos. 2212602, 2212603, 2212604, 2212605, 2212606, 2212607, 2212612, 2212614, 2212615, and 2212616. Application by Leigh P. Huff, Jr., for alley vacation between Sylvan Road SE and Ivy Street SE and adjacent to properties at 1320 Ivy Street SE, 601 Camilla Street SE, and 615 Camilla Street SE, bearing Official Tax Map Nos. 4050202, 4041501, and 4041502, respectively. Application by Mary D. Hylton, agent to Roanoke Emergency Medical Services, Inc., for alley vacation at the rear of property located at 374 Day Avenue SW and 0 Day Avenue SW, bearing Official Tax Map Nos. 1020201 and 1020202, respectively, and adjacent to 366 Day Avenue SW, bearing Official Tax Map No. 1020203. Application by Valley View Mall SPE, LLC, to rezone property at 4822 Valley View Boulevard NW, bearing Official Tax Map NO. 2370107, from CLS, Commercial Large Site District, to MXPUD, Mixed Use Planned Unit Development. The land use categories permitted in MXPUD District include residential; accommodations and group living; commercial; warehousing and distribution; assembly and entertainment; public, institutional, and community; transportation; utility; agricultural; and accessory; with a maximum density as specified on the Development Plan and no maximum floor area ratio. The current retail and restaurant uses are proposed to remain, but allow for subdivision of the property. Application by Roanoke City Public Schools to amend the Institutional Planned Unit Development Plan ( "Plan ") and conditions proffered as part of a previous rezoning at 2102 Grandin Road SW, bearing Official Tax Map No. 1460101, placed upon the property by the adoption of Ordinance No. 40614.081516 on August 15, 2016. The amendments to the Plan include the addition of a fieldhouse with particular landscaping and related access drive. The conditions proposed to be amended allow an amended development plan and amended stadium plan, which shows the location of the proposed fieldhouse and access drive, and an amended stadium and fieldhouse landscaping plan, which shows the landscaping of the proposed fieldhouse and access drive and describes maintenance of that landscaping. Zoning of the property will remain INPUD, Institutional Planned Unit Development District, and includes residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory; with a maximum density of one dwelling unit per 1,800 square feet Of lot area. The Comprehensive Plan designates the property for educational facilities, elementary/ middle /secondary, but does not specify density. The proposed use of the property remains unchanged: educational facilities, elementary/ middle /secondary. Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matters on June 15, 2020, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. This public hearing may be conducted by electronic communication means due to the COVID-19 pandemic disaster, as Permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 26 to House Bill (HB)29 (2020 Session), Ordinance No. 41703 - 032720, and Resolution No. 41704- 032720. All persons shall be afforded an Opportunity to speak and state their views concerning all aspects of these matters. IT you are a person with a disability who needs accommodations for any Public hearings advertised herein, Please contact the City Clerk's Office, (540)853 -2541, by noon, Friday, June 5, 2020. All persons wishing to address City Council must sign -up with the City Clerk's Office by emailing clerkCa roanokeva.gov or by calling (540)853 -2541 by 4:00 p.m., Monday, June 15, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested citizens also will be received by the City Clerk by mail at Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, 24011, or at clerka@roanokeva.gov at any time prior to 7:00 p.m., June 15, 2020. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on June 10, 2020, at 1:00 p.m., or as soon thereafter as the matters may be heard, to consider the following applications. All persons wishing to address the Board of Zoning Appeals must sign -up with the Secretary to the Board of Zoning Appeals by emailing planningQa roanokeva.gov or by calling (540)853.1330 by noon, Tuesday, June 9, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Board of Zogoning Appeals at PlanningCa�roanokeva v on or prior to 1:00 p.m., Tuesday, June 9, 2020. Application by Mark W. Gibson for property located at 203 Albemarle Avenue SW, bearing Official Tax Map No. 1022218, for a special exception Pursuant to Section 36.2.315, Zoning, Code of the City of Roanoke (1979), as amended, to establish a short-term rental. Application by Mark W. Gibson for property located at 203 Albemarle Avenue SW, bearing Official Tax Map No. 1022218, for a special exception Pursuant to Section 36.2.315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an eating establishment. Application by Diane Hailey for Property located at 539 Day Avenue SW, bearing Official Tax Map No. 1120319, for a special exception Pursuant to Section 36.2.405, Zoning, Code of the City of Roanoke (1979), as amended, to continue a bed and breakfast establishment. Application by Alam Design Group for property located at 644 and 0 Woods Avenue SW, bearing Official Tax Map Nos. 1140104 and 1140105, respectively, for a special exception pursuant to Section 36.2.311, Zoning, Code of the Z City of Roanoke (1979), amended, to establish an accessory apartment. Application by South Jefferson, LLC, for Property located at 1312 Winborne Street SW, bearing Official Tax Map No. 1330607, for a special exception Pursuant to Section 36.2.315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an entertainment establishment, abutting a residential district. Application by Commonwealth Bicycle Company, LLC, d /b /a Cardinal Bicycle, for property located at 1312 Winbome Street SW, bearing Official Tax Map No. 1330607, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an eating and drinking establishment, abutting a residential district. Application by Chris Benson for property located at 745 Townside Road SW, bearing Official Tax Map No. 5490307, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to continue a kennel, with outdoor pens or runs. Application by Kristin Dunker for property located at 1717 Memorial Avenue SW, bearing Official Tax Map No. 1330222, for a special exception pursuant to Section 362 -311, Zoning, Code of the City of Roanoke (1979), as amended, to renew a homestay. Tina M. Carr, Secretary, City Board of Zoning Appeals (1096713) PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4'h floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. These public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster, as pennitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703 - 032720, and Resolution No. 41704- 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online or may be obtained digitally by emailing I3��� �:2 =`r >> �< <, If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853 -2541, by noon, Friday, June 5, 2020. The City of Roanoke Planning Commission will hold a public hearing on June 8, 2020, at 1:30 p.m., or as soon thereafter as the matters may be heard, to consider the following matters. All persons wishing to address the Planning Commission must sign -up with the Secretary to the Planning Commission by emailing pl_ _ r:_�_,� or by calling (540)853 -1330 by noon, Friday, June 5, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Planning Commission at ti! . on oi- prior to 1:00 p.m., Friday, June 5, 2020. Application by Eric Ferris for alley closure by barricade for a portion of all alley between 16'x' Street NW and 171x' Street NW parallel to Shenandoah Avenue NW and adjacent to properties bearing Official Tax Map Nos. 2212602, 2212603, 2212604. 2212605, 2212606, 2212607, 2212612, 2212614, 2212615, and 2212616. Application by Leigh P. Huff, Jr., for alley vacation between Sylvan Road SE and Ivy Street SE and adjacent to properties at 1320 Ivy Street SE. 601 Camilla Street SE, and 615 Camilla Street SE, bearing Official Tax Map Nos. 4050202, 4041501, and 4041502, respectively. Application by Mary D. Hylton, agent to Roanoke Emergency Medical Services, Inc., for alley vacation at the rear of property located at 374 Day Avenue SW and 0 Day Avenue SW, bearing Official Tax Map Nos. 1020201 and 1020202, respectively, and adjacent to 366 Day Avenue SW, bearing Official Tax Map No. 1020203. Application by Valley View Mall SPE, LLC, to rezone property at 4822 Valley View Boulevard NW, bearing Official Tax Map No. 2370107, from CLS, Commercial Large Site District, to MXPUD, Mixed Use Planned Unit Development. The land use categories permitted in MXPUD District include residential; accommodations and group living; commercial; warehousing and distribution; assembly and entertainment; public, institutional, and community; transportation: utility; agricultural; and accessory; with a maximum density as specified on the Development Plan and no maximuln floor area ratio. The current retail and restaurant uses are proposed to remain, but allow for subdivision of the property. Application by Roanoke City Public Schools to amend the Institutional Planned Unit Development Plan ( "Plan ") and conditions proffered as part of a previous rezoning at 2102 Grandin Road SW, bearing Official Tax Map No. 1460101, placed upon the property by the adoption of Ordinance No. 40614-081516 on August 15, 2016. The amendments to the Plan include the addition of a fieldhouse with particular landscaping and related access drive. The conditions proposed to be amended allow an amended development plan and amended stadium plan, which shows the location of the proposed fieldhouse and access drive, and an amended stadium and fieldhouse landscaping plan, which shows the landscaping of the proposed f ieldhousc and access drive and describes maintenance of that landscaping. Zoning of the property will remain INPUD, Institutional Planned Unit Development District, and includes residential: accommodations and group living; commercial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural-, and accessory, with a maximum density of one dwelling unit per 1,800 square feet of lot area. The Comprehensive Plan designates the property for educational facilities, elementary /middle /secondary, but does not specify density. The proposed use of the property remains unchanged: educational facilities, elementary /middle /secondary. Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matters on June 15, 2020, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703- 032720, and Resolution No. 41704 - 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853 -2541, by noon, Friday, June 5, 2020. All persons wishing to address City Council must sign -up with the City Clerk's Office by emailing or by calling (540)853 -2541 by 4:00 p.m., Monday, June 15, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested citizens also will be received by the City Clerk by mail at Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, 24011, or at w at any time prior to 7:00 p.m., June 15, 2020 Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on June 10, 2020, at 1:00 p.m., or as soon thereafter as the matters may be heard, to consider the following applications. All persons wishing to address the Board of Zoning Appeals must sign -up with the Secretary to the Board of Zoning Appeals by emailing yin_ - _ or by calling (540)853 -1330 by noon, Tuesday, June 9, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Board of Zoning Appeals at _ on or prior to 1:00 p.m., Tuesday, June 9, 2020. Application by Mark W. Gibson for property located at 203 Albemarle Avenue SW, bearing Official Tax Map No. 1022218, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish a short-term rental. Application by Mark W. Gibson for property located at 203 Albemarle Avenue SW, bearing Official Tax Map No. 1022218, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an eating establishment. Application by Diane Halley for property located at 539 Day Avenue SW, bearing Official Tax Map No. 1120319, for a special exception pursuant to Section 36.2 -405, Zoning, Code of the City of Roanoke (1979), as amended, to continue a bed and breakfast establishment. Application by Alam Design Group for property located at 644 and 0 Woods Avenue SW, bearing Official Tax Map Nos. 1140104 and 1140105, respectively, for a special exception pursuant to Section 36.2 -31 1, Zoning. Code of the City of Roanoke (1979), as amended, to establish an accessory apartment. Application by South Jefferson. LLC, for property located at 1312 Winborne Street SW, bearing Official Tax Map No. 1330607, for a special exception pursuant to Section 36.2 -315, Zoning. Code of the City of Roanoke (1979), as amended, to establish an entertainment establishment, abutting, a residential district. Application by Commonwealth Bicycle Company, LLC, &b /a Cardinal Bicycle, for property located at 1312 Winborne Street SW, bearing Official Tax Map No. 1330607, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an eating and drinking establishment, abutting a residential district. Application by Chris Benson for property located at 745 Townside Road SW, bearing Official Tax clap No. 5490307, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to continue a kennel, with outdoor pens or runs. Application by Kristin Dunker for property located at 1717 Memorial Avenue SW, bearing Official Tax Map No. 1330222, for a special exception pursuant to Section 36.2 -31 1, Zoning, Code of the City of Roanoke (1979), as amended, to renew a homestay. Tina M. Carr, Secretary, City Board of Zoning Appeals Please publish in newspaper on Tuesday, May 26, 2020, and Tuesday, June 2, 2020. Please bill and send affidavit of publication to: Tina M. Carr Secretary to the Planning Commission Secretary to the Board of Zoning Appeals Planning, Building, & Development City of Roanoke Noel C. "Naylor Municipal Building 215 Church Avenue, SW, Room 170 Roanoke, VA 24011 540'853- 1730 Please send affidavit of publication to: Cecelia F. McCoy, CMC, City Clerk 215 Church Avenue, S.W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011-1536 540/853 -2541 CECELIA F. NICCOY, CNIC Cite Clerk Ben Crew Balzer & Associates, Inc. 1208 Corporate Circle Roanoke, Virginia 24018 Dear Mr. Crew: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk aroanokeva.gov June 4, 2020 CECELIA T. WEBB, CHIC Acting Depute Cite Clerk A public hearing has been advertised to be heard by the City Planning Commission on Monday, June 8 at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. This public hearing will be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703 - 032720, and Resolution No. 41704 - 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. A request by Valley View Mall, SPE, LLC to rezone property at 4822 Valley View Boulevard, N. W., bearing Official Tax Map No. 2370107, from CLS, Commercial Large Site District, to MXPUD, Mixed Use Planned Unit Development will be heard by City Council on June 15. The land use categories permitted in MXPUD District include residential; accommodations and group living; commercial; warehousing and distribution; assembly and entertainment; public, institutional, and community; transportation; utility; agricultural; and accessory; with a maximum density as specified on the Development Plan and no maximum floor area ratio. The current retail and restaurant uses are proposed to remain, but allow for subdivision of the property. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, June 15 at 7:00 p.m. before the Roanoke City Council conducted by electronic communication means, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on Monday, June 8. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Oe"A*_-: C/Ted Cecelia F. McCoy, CMC City Clerk Enclosure Jeffery Curry, Chief Legal Officer, Valley View Mall, SPE, LLC, 2030 Hamilton Place Boulevard, Suite 500, Chattanooga, Tennessee 37421 CECELIA F. MCCOY, CHIC Citc Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerk(a roanokeva.gov June 4, 2020 TF Roanoke VA, LLC J. C. Penney Properties, Inc. Valley View Mall, SPE LLC Valley View Investments, DE LLC Ladies and Gentlemen: CECELIA T. WEBB, CnIC Acting Depuh Cih Clerk A public hearing has been advertised to be heard by the City Planning Commission on Monday, June 8 at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. This public hearing will be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703 - 032720, and Resolution No. 41704 - 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. A request by Valley View Mall SPE, LLC, to rezone property at 4822 Valley View Boulevard, N. W., bearing Official Tax Map No. 2370107, from CLS, Commercial Large Site District, to MXPUD, Mixed Use Planned Unit Development will be heard by the City Planning Commission on June 8. The land use categories permitted in MXPUD District include residential; accommodations and group living; commercial; warehousing and distribution; assembly and entertainment; public, institutional, and community; transportation; utility; agricultural; and accessory; with a maximum density as specified on the Development Plan and no maximum floor area ratio. The current retail and restaurant uses are proposed to remain, but allow for subdivision of the property. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, June 15 at 7:00 p.m. before the Roanoke City Council, conducted by electronic communication means, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva gov, under "Roanoke Planning Commission News ", following its meeting on June 8. This letter is provided for your information as an interested party and /or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41769 - 061520. AN ORDINANCE amending Ordinance No. 40614 - 081516, adopted August 15, 2016, to the extent that it placed certain conditions on property located at 2102 Grandin Road S.W., bearing Official Tax Map No. 1460101; and amending the applicable Planned Unit Development Plan pertaining to the aforementioned property; and dispensing with the second reading of this Ordinance by title. WHEREAS, Richard A. Rife, on behalf of the School Board for the City of Roanoke, has made application to the Council of the City of Roanoke, Virginia ( "City Council "), to amend Ordinance No. 40614- 081516, adopted August 15, 2016, to the extent that it placed certain conditions on property located at 2102 Grandin Road S.W., bearing Official Tax Map No. 1460101; and to amend the Planned Unit Development Plan pertaining to such property; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on June 15, 2020, after due and timely notice thereof as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the amendment of the Planned Unit Development Plan as described herein; and WHEREAS, City Council, after considering the aforesaid application, the recommendation made to this Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the actions sought and described in this ordinance and the Zoning Amendment, Amended Application No.3, dated June 09, 2020, as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Ordinance No. 40614 - 081516, adopted August 15, 2016, to the extent that it placed certain conditions on property located at 2102 Grandin Road S.W., bearing Official Tax Map No. 1460101, is hereby AMENDED as set forth in the Zoning Amendment, Amended Application No. 3, dated June 9, 2020, and that §36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect such action. 2. Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, is hereby AMENDED to reflect the amendment of the Planned Unit Development Plan, as it pertains to the property located at 2102 Grandin Road S.W., bearing Official Tax Map No. 1460101, as set forth in the Zoning Amendment, Amended Application No. 3, dated June 9, 2020. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk amend proffer & Amend PUD - 2102 Grandin.doc 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 15, 2020 Subject: Application by Roanoke City Public Schools to amend the Institutional Planned Unit Development Plan ( "Plan ") and conditions proffered as part of a previous rezoning at 2102 Grandin Road SW, bearing Official Tax Map No. 1460101, placed upon the property by the adoption of Ordinance No. 4061 4 -081 51 6 on August 15, 2016. Summary: The Planning Commission held a public hearing on June 8, 2020. By a vote of 6 -0, with Commissioner j. Smith recusing himself, the Commission recommends approval of the rezoning request, finding that the Amended Application No. 2, as amended at the hearing and subsequently submitted as Amended Application No. 3, is consistent with the City's Comprehensive Plan, Greater Raleigh Court Neighborhood Plan, and Zoning Ordinance as the subject property will continue to be developed and used in a manner appropriate to the surrounding area. Application Information: Request: Amending Planned Unit Development Plan Amending Proffered Conditions Applicant: City of Roanoke School Board Owner: City of Roanoke Agent: Richard Rife, Interactive Design Group City Staff Person: Katharine Gray, Land Use and Urban Design Planner Address: 2102 Grandin Road SW Official Tax Nos.: 1460101 Site Area: Approximately 96 acres Relevant Plans: Greater Raleigh Court Neighborhood Plan Proposed Land Use: library; educational facilities, business school or nonindustrial trade school, college /university, elementary /middle /secondary, school for the arts; day care center, child; office, general or professional Future Land Use: Institutional planned unit development Filing Date: Original Application: March 30, 2020 Amended Application No.l : May 15, 2020 Amended Application No.2: May 21, 2020 Amended Application No.3:.June 9, 2020 Background: In 2004, the property at 2102 Grandin Road SW, was rezoned from RS-1, Residential Single Family District, to INPUD, Institutional Planned Unit Development District, in order to construct a new high school. Since that time, the Planned Unit Development plan and proffered conditions were amended to allow for: The sports stadium, practice fields, and tennis courts (including additional amendments to broaden the types of activities that could be conducted and times when the stadium facility could be used). Conversion of the elementary school to an educational facility, day care facility for children, and general and professional offices. Expansion of the Raleigh Court Branch Library. The applicant submitted a revised PUD plan and proffered conditions in order to construct a field house and bus parking for opposing teams at the east side of the stadium. Proposed Use /Development: The proposed amendment to the development plan adds a fieldhouse and bus parking at the east side of the stadium. Current uses on the site are listed on the development plan and include "library; educational facilities, business school or nonindustrial trade school, college /university, elementary/ middle /secondary, school for the arts; day care center, child; office, general or professional ". The proposed new uses fit within the scope of the uses already listed as permitted on the site; no modification of permitted uses is necessary. The proffered conditions accepted by the adoption of Ordinance No. 40614- 081 516 are requested to be AMENDED as they pertain to property located at 2102 Grandin Road SW, and identified as Official Tax No. 1460101. 2 Deleted text is indicated by a strikethrough while added text is indicated by italics. The property will be developed in substantial conformity with the Amended Development Plan prepared by Interactive Design Group dated March 30, 2020, and the Development Plan prepared by HBM Architects dated May 5, 2014, and copies which are attached to this application. 2. The school sports stadium and Fieldhouse will be developed in substantial conformity with the revised Stadium and Fieldhouse Landscaping Plan prepared by Interactive Design Group dated March 30, 2020 and the Stadium Sections and Preliminary Plans dated March 30, 2020, and Elevations dated Dttembff 3--,20$ May 21, 2020, copies of which are attached to this application. Revisions to conditions 1 and 2 reflect changes to the development plan to add a fieldhouse and bus parking to the stadium facility. 3. That the usage of the stadium facility will be limited to athletics, non - amplified band practices and performances by the Patrick Henry High School marching band, and graduation ceremonies. 4. That the sound amplification systems in the stadium will be utilized only for athletics and graduation assemblies. The sound amplification systems shall not be utilized during athletic team practices or to amplify school band performances. 5. That manual traffic control, to include security personnel, will be provided before and after all varsity football games and graduation ceremonies at the intersections of Brandon Avenue and Grandin Road, and Grandin Road and Avenel Avenue in coordination with the City of Roanoke Police Department. 6. That manual traffic control, to include security personnel, will be provided at the intersection of Lofton Road and Guilford Avenue before, during, and after every varsity football game to prevent vehicular traffic, excluding emergency vehicles, from entering and exiting Patrick Henry High School campus from Lofton Road. 7. That manual traffic control, to include security personnel, will be provided at the service entrance to Patrick Henry High School from Blenheim Road before, during, and after every varsity football game to prevent pedestrian and vehicular traffic, excluding emergency vehicles, team buses, and school staff with identification, from utilizing the service entrance to Patrick Henry High School from Blenheim Road. 3 8. A vegetative screen of large evergreen trees shall be planted and maintained on the exterior slopes of the earthen berms surrounding the stadium and shall be supplemented by new and existing plantings on the east - facing slope of the school property fronting on Blenheim Road as shown on the Stadium and Fieldhouse Landscaping Plan prepared by f Interactive Design Croup dated March 30, 2020. No later than August 1 of each year, the Chief of Physical Plants for Roanoke City Public Schools shall conduct an inspection of this vegetative screen and supplemental plantings and replace any dead trees with replacement trees at least 5' -0" in height by no later than September 1 of that year. This condition reinforces the zoning ordinance requirement to maintain required landscaping and requires replacement of any dead or damaged trees on the earthen berm surrounding the stadium and on the hillside along Blenheim Road in a timely manner. 9. The permanent seating capacity of the stadium is 3,005. Additional temporary occupancy up to 4,500 may be permitted during the regular football season only one time each calendar year, if Roanoke City Public Schools obtains a temporary Certificate of Occupancy and provides adequate sanitary facilities and ingress / egress. 1 O.The Deputy Superintendent for Operations for Roanoke City Public Schools shall be responsible for compliance with all proffers accepted by Roanoke City Council. All development must be in substantial conformance with the development plan and other pertinent elements of the zoning ordinance. Considerations: Compatibility with Surrounding Land Uses: The property is an institutional campus that contains a high school facility and accessory sports stadium, practice fields, and tennis courts; day care facility for children, and general and professional offices; and the Raleigh Court Branch Library. The proposed development of the property only affects a small portion of the campus: the stadium, access and bus parking on the east side of the stadium, and associated landscaping within that portion of the site. • To the west are single - family dwellings, two - family dwellings, and eating and drinking establishment. • To the north are single - family residential dwellings, two - family dwellings, and places of worship. • To the east are single - family residential dwellings. • To the south are a professional office and park. 2 The future land use map from the Raleigh Court Neighborhood Plan envisioned this entire development as an institutional planned unit development. As a planned unit development, the development must be in substantial conformance with the development plan and other pertinent elements of the zoning ordinance. Applicability /Appropriateness of Proposed Zoning District: The purposes of the INPUD District are to encourage harmonious development of institutional uses and mixed -use campus developments, to provide flexibility for creative development, to minimize potential negative impacts of institutional uses on neighboring uses, and to recognize the special complexity and interrelationships of land uses and activities in these institutional complexes. The overall appearance of the campus will remain the same with the only changes on the campus occurring at the stadium, bus parking immediately adjacent to the stadium, and additional screening added between the stadium and Blenheim Road. Availability of Other Property: The high school has been situated on the property at 2102 Grandin Road SW since the 1960's. Over decades, the school property has been modified to accommodate the changes in education and auxiliary uses supported by the community. The proposed fieldhouse is specifically related to the school and more specifically the stadium. As the field house directly supports the stadium, there is no other suitable property with INPUD zoning in the vicinity. Consistency with Comprehensive Plan: Both Vision 2001 -2020 and the Greater Raleigh Court Neighborhood Plan, recognize that school's role in serving the needs of citizens and visitors by creating a climate of lifelong learning and community enrichment. The Patrick Henry High School stadium is located within an INPUD campus that serves as a center of learning for this area of the City. The amendment of the planned unit development plan will allow for a new fieldhouse and parking for team buses to accommodate sports team training and game preparation while retaining the other campus buildings and site development. There are two neighborhood plans that speak to the nature of land use for this parcel within their plans: the Greater Raleigh Court Neighborhood Plan and the Grandin Court Neighborhood Plan. Both plans speak to the parcel being for large institutional use with the Grandin Court Neighborhood Plan specifying large institutional and recreation /open space uses and the Greater Raleigh Court Neighborhood Plan specifying Institutional Planned Unit Development use. While both plans border the property, the Raleigh Court neighborhood along Blenheim Road will be most impacted by the change currently being requested and therefore will be the one discussed below. 5 Policy /Action Plan Applicability to matter PS Al 5 Ensure that all public schools Comprehensive The field house and bus parking and City -owned facilities are located, Plan', pg. 79 area is located within the existing stadium complex and designed, and maintained to complement neighboring land uses. will be screened by additional plantings along the hillside adjacent to Blenheim Road. PE P2 School facilities. School facilities are important community facilities. The Comprehensive Plan, pg. 84 The amendment to the planned unit development location of new school facilities will be plan does not change the overall nature of the plan. carefully planned to enhance the surrounding community and adhere to the City Design principles recommended. Community Design Policies: The Greater Raleigh The field house and bus area is located within neighborhood should retain its overall traditional character and development Court Neighborhood parking the existing stadium complex patterns. New development should be Plan z, pg. 40. approximately 280 feet from the adjoining residential compatible with the neighborhood, consistent with the design guidelines properties with a large treed of Vision 2001 -2020, and use limited hillside between the new facilities and Blenheim Road. land resources efficiently. Comments on Application: Planning Commission Work Session: The following items were discussed in the Planning Commission Work Session. The side of the proposed fieldhouse building facing Blenheim Road should be more reflective of the level of architectural design, material, and detailing found on the high school itself as it is visible to the abutting residential neighborhood. As the proffered trees that buffer the stadium are being removed in the area of the field house, it would be appropriate for the trees on the slope alongside Blenheim Road, existing and proposed, to be incorporated into the same condition. Add language to address signage. The following could be appropriate: "Any new signage on the property will conform to the requirements of the City of Roanoke Zoning Ordinance, Table 668-1, for the IN, Institutional District." ' Vision 2001 -2020 City of Roanoke, 2001 Z Greater Raleigh Court Neighborhood Plan City of Roanoke, 2007 R The applicant submitted amended applications no.l and 2 to address the concerns noted above. The following changes were made: revised fenestration from glass with protective screens to glass block, added rowlock sills to the window openings, window lintels projected forward 1" to give the effect of a rowlock, added canopies over the doors, added windows and HVAC louvers to east elevation, added four exterior downspouts to the east elevation, and incorporated the new landscaping into the landscaping maintenance proffer. Interdepartmental Comments: General comments were provided from the Western Virginia Water Authority, Transportation, Fire, and Planning Building and Development related to: water and sewer availability; transportation, fire code, and zoning design requirements; and the permitting process. Public Comments: Kathy Gross, Center Hill Drive SW, wrote to express her disappointment that funds that could be used for technology and other much needed materials for all students are again used for athletes. Bill Poe, West Drive SW, wrote to express that the proposed changes are excellent improvements to the stadium. He stated that if there are going to be schools in neighborhoods, then auxiliary uses come with the school and that the proposal appears to be a good design and compatible with the stadium and the neighborhood. Public Hearing: Two emails were received after the staff report was written. They were summarized at the hearing as follows below: Judith Harrison, 1842 Arden Road SW, wrote to express her concern that the City would spend money for this type of project during a pandemic considering the economic implications from the pandemic the City will experience over the coming years. She stated that she believes there are more important needs. Kathy and George Gross, Center Hill Drive SW, wrote again as an educator, lifelong resident of the City of Roanoke, and Roanoke City Public School alumni to express disappointment that funds that could be used for academics for all students are again planned to be used for athletes. They request the funds be used for academics and not a field house during this time of pandemic. Dan Foutz, 3002 Guilford Avenue SW, 25 year City of Roanoke resident, past coach at Patrick Henry High School, representing the PH Athletic Boosters and student athletes today as chairman of the Fieldhouse Committee. He stated 7 that as a past high school and college official he is pleased that this will incorporate facilities for game officials in addition to the nine sports teams that will be served in this fieldhouse. He stated that recent studies show that high school athletics can improve academics and believes this is part of the reason for the academic improvement seen in students over the past 12 years in the City of Roanoke. He thanked everyone for consideration of the project. Conclusions and Recommendations: The proposed amendment of proffered conditions and amendment of the planned unit development plan is consistent with the general layout, design and uses shown on the current plan and is consistent with the policies of Vision 2001 -2020 and the applicable neighborhood plans. The field house represents an expansion of a typical auxiliary use within a large high school campus. It is set back and screened from the adjoining residential area. 1C� A acv - - - � -- m G ----------- - - - - -- Karri B. Atwood, Chair City Planning Commission Enclosure: Attachment A, Zoning District Map Distribution: Robert S. Cowell, Jr., City Manager Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Ian D. Shaw, Planning Commission Agent Daniel J. Callaghan, City Attorney Timothy Spencer, Senior Assistant City Attorney Dan Lyons, Deputy Superintendent Roanoke City Public Schools Richard Rife, Interactive Design Group �-N ZONING DISTRICT MAP 2102 Grandin Road SW Official Tax Parcel: 1460101 ®Area to be Rezoned Zoning AD: Aiport Dev - CG: Commercial-General - CLS: Commercial- Large Site CN: Commercial- Neighborhood - D: Downtown - 1.1: Light Industrial - 42: Heavy Industrial - N: Institutional NPUD: institutional Planned Unit Dev - PUD: Industrial Planned Unit Dev MX: Mixed Use QMXPUD: Muted Use Planned Unit Dev R -12: Res Single- Family R -3: Res Single- Famiiy R -5: Res Single - Family R -7: Res Single - Family RA: Res - Agricultural RM -1: Res Mixed Density RM -2: Res Mixed Density - RMF: Res Multifamily - ROS: Recreation and Open Space - UF: Urban Flex : . Conditional Zoning u -I 0 250 600 Feet Y 2 DOq ER � O o Q W R -5: Res Single - Family 7 0 93 Ole o Q N P AV ;'i P� R -7: Res Single - Family Attachment A w $RANpON qVE � P man ",ERSityp't- Q x y i IFS Mr vr: T 't'LBUR Rp man I Zoning Amendi"ent A�ap� cation - Z Deparlov, nt (A Plarming, Build,N and Dev010Pn*nt Rom 170, t4o,-,l C. Taylor I'AM-Wip PUll(f" 215 Church AVOW, S, W . Roanoke, Virginia 2401 I ptio" (540) 853-1730 F—cfck --Hereto to "'.nri {)--'c j June 9. 2020 submioal NUM W ��ded �tllo. 3 --- --- --- ---] Rez0nirYj, Not Otoero",e U-SW Rezoning, Conditional ❑ Rezooi-,ig to Fqmped Unit Df,-W�Mef►t of V'.'-nire Sion 0,,'vaay &—stl>� LjX Amendment of Proffered COrdltiQns kbendmvA of ptanned UnA Dcvek-Pmefll, Plan Afro---)ndmvA of ComprOl7k-rISN-0 Sign (Nuiay Disiricx F21 02 Grandin Road, SW. Poaooke, VA 24015 Official Tax ND(s).: j1460101 Exng U wwithout Conditol$ M Unit YAh Conditions Zoning: �INPUD, Ins;titutional Mat)ried Inx Planned Urn? Derfeb Pff w, nt Yiriftho(A COMItIOCIS Zoning- IINPUD IntAitolior'M Pt-Inned U-1 110-1.1"Ir 0',' Ah Cond6vis it Lxj Planned Unit NW10P(m( Icily 0( i: VA 215 Church Avenue, SW, Roanoke, VA 2"011 ri City of Roan0,9 ,r—,)ool Board NW, RoanokP, VA 24012 140 Douglass Averit-'e, Rk-hard Rife, Interactive Design Group Jd4f( 1'301 6 Stj(--(.t Roanoke, VA 24U16 Ordmanoe Proposed (A LarA tr3-.k S-7 ' 5406532C000 or E i;ijil 1Ch,3rd.rifuC [x; Written narrative explaining the reason for the request. (, Metes and bounds description, if applicable. [j Filing fee. f. ' - b .. F Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. ri Written proffers. See the City's Guide to Proffered Conditions Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. Please label as 'development plan' if proffered For � pt �re� rrid,�ie e ": a10 ' u P, it f Development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. Frr` Comprehensive signage plan meeting the requirements of Section 36.2 - 336(4)(2) of the City's Zoning Ordinance. A mended development or concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures, if applicable. r; Written proffers to be amended. See the City's Guide to Proffered Conditions. rx; Copy of previously adopted Ordinance. For a>�%nttd Pffy �- FX Amended development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. F> j Copy of previously adopted Ordinance. �. v For a co nprefiensive sr o era amendment;: the i6ipa wing must aisv�ne submitted F—! Amended comprehensive signage plan meeting the requirements of Section 36.2-336(d) of the City's Zoning Ordinance (— Copy of previously adopted Ordinance. For apt pos�! than rcqu%a `r i a c impact study be submit#e�i to th C , #lte fotlaut��n m be subm�ied „. _... ... F-1 A Traffic Impact Study in compliance with Appendix B -2(e) of the City's Zoning Ordinance. For' „ :o sat Thai Ye tre . affirm act arja�Y" wbe, ubmitied fo Yl �? the follourritig`I t a "o be subm�tte v q.:- . �:. F-! Cover sheet. F-i Traffic impact analysis. F- Concept plan. F. Proffered conditions, if applicable F-j Required fee. 'An electronic copy of this application and checklist can be found at www. roanokeva .gov /planningcommission. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. Ite interactive. design group June 9, 2020 — Transmitted via Finail Ms. Katharine Grav, Architect, AICP, LEED AP Land Use & Urban Design Planner Planning Building & Development City of Roanoke 215 Church Avenue SW, Room 166 Roanoke VA 24011 Re: Patrick Henry Iligh School Stadium Proffer Changes Amended Application No. 3 Dear Ms. Gray, Attached is our Amended Application No. 3 to amend the Patrick Henry High School Planned Unit Development Plan and the Stadium Proffered Conditions to allow the addition of a Fieldhouse and related access drive. We include the following documents: • Zoning Amendment Application • Zoning Amendment Application Checklist • Narrative describing our request dated June 9, 2020 • Proposed New Proffers Strikethrough version dated June 9, 2020 • Proposed New Proffers — Final version dated June 9, 2020 • Exhibits prepared by Interactive Design Group o EX -001 - Amended Development Plan revised date June 9, 2020 o EX -002 - Stadium and Fieldhouse Landscaping Plan dated March 30, 2020 o EX -003 - Stadium Sections dated March 30, 2020 0 FIX-004 - Fieldhouse Preliminary Plans dated March 30, 2020 o EX -005 - Fieldhouse Preliminary Elevations revised date May 21, 2020 • Copy of current Ordinance No. 39976 - 061614 • The previous rezoning package for the Library expansion, including: o Application dated August 8, 2016 o Narrative o Proffered conditions to be amended • Amended Development Plan, library Plan, Library Exterior Elevations • Previous Utility Plan, Stadium Plan and Stadium Sections (hank you fOr your assistance with this matter. Sin rely Y�un�. Richard A. Rife Interactive Design Group Agent for the City of Roanoke School Board Pc: Jeff Shawver Dan Lyons `��� 3016th Street, SW • Roanohe. YR 24016 • P. 540.342.1534 • E 540.34 AN • mmm.idgarEIIINElare.Com Patrick Henry High School Stadium Request for Modifications of Proffered Conditions of Ordinance No. 40614- 081516 as they pertain to Official Tax No. 1460101: Amended Application No. - June 9, 2020 The purpose for this Application is to allow the construction of a Fieldhouse to better serve the athletic programs of Patrick I leiuy High School. Patrick I lenry has a very active and successful athletic program. During the 2018 -19 school year, Patrick Henry fielded 29 teams comprised of 653 athletes in 13 different sports. The logical location for a new Fieldhouse facility is within the stadium, where the football, soccer, and lacrosse teams practice and compete and the softball field is directly adjacent. 'File proposed Fieldhouse is designed to serve multiple teams through all sports seasons. It will provide two large locker rooms, coaches offices, a training room, laundry and team storage facilities on the first floor. The second floor will provide practice space for the wrestling, cheer, softball and baseball programs. It will also provide two toilets to support the softball field which currently does not have toilet facilities. In the fall season, varsity football will use one locker room with JV football using the other. For varsity home games, the visiting team will use the JV locker room. A new access drive, as shown on the attached Exhibit One, I;X -001 - Amended Development Plan, is planned with bus parking so visiting teams will no longer have to utilize the girl's P. 1;. locker rooms inside the school. This will eliminate a potential security problem ol'visiting teams mixing with fans and the home teams going to and from the locker rooms. File FieldhoLISC will also provide a safe place for the teams to evacuate to in the event of a lightning storm stopping a game. The upper floor will be used during the fall for cheer and wrestling practice. During the winter season, wrestling will use both flours of the building. As winter ,ports transition into the spring sports, softball and baseball will begin using the upper floor as wrestling concludes its season. in the spring, the boys soccer and lacrosse teams will use the varsity football locker room while the girls soccer and lacrosse teams will use the JV locker room. All teams will utilize the training room. Softball and baseball will practice on the upper floor, which can accommodate two indoor batting cages. The Fieldhouse will be constructed of painted split -face concrete block to match the existing stadium support buildings. It will have a flat roof to minimize its height and rooftop I IVAC equipment will be screened from direct view as required by the zoning ordinance. Fenestration is limited, as glass areas are vulnerable to breakage from lacrosse and soccer balls. The playing surface ofthc Patrick Henry stadium was depressed within an earthen berm in an effort to reduce the intrusion of sound and light into the surrounding neighborhood. The eastern cnd of the berm will be removed to create a footprint for the Fieldhouse. The circular walkway within the stadium will be rerouted across a balcony that overlooks the field. Areaways at each end of the Fieldhouse will allow athletes to move between the stadium and the adjacent practice field. Rows of white pines were planted around the perimeter of the stadium bowl; any pines removed to accommodate construction of the stadium will be replaced. Similarly, additional trees will be planted along the top of the hill fronting on Blenheim as required by "Cable 647- 1 of the zoning ordinance and as illustrated on the attached Exhibit "fwo, EX -002 - Stadium and Fieldhouse Landscaping Plan. Proposed Amendments to the Existing Proffers: A strike- through text of the proposed proffer changes is attached to this application as well as a proposed final version. An item -by -item description of'each requested proffer change is as follows: I.xistinr! Proffer 1: An amended Development Plan, dated March 30, 2020, is being submitted to show the location of the proposed Fieldhouse and access drive. Existin_Proffer_ 2_; An amended Stadium Plan dated March 30, 2020 is being submitted to show the location of the proposed Fieldhouse and access drive. Existing PrOffcr 3; No changes are proposed. I?xisting, P-roffer_4_ No changes are proposed. I.xistin�,, Proll*r -i No changes are proposed. I:xistiiw Troller 0: No changes are proposed. rxistino_l- '-rot er_7: No changes are proposed. FxisWiv Proffer 8: An amended Stadium and Fieldhouse Landscaping Plan dated March 30, 2020 is being submitted to show the landscaping of the proposed Fieldhouse and access drive. Language has also been added to extend the maintenance of the landscaping to include the hillside of the school property facing Blennheim Road. I?xistint; Proffer 8_ No changes are proposed. Existing Proffer 9: No changes are proposed. New_Prof1cr 10; No changes are proposed. Procedural Requirements for planned unit development districts. Our application addresses the requirements Section 36.2 -326, as follows: a. The boundaries of the property are shown on the Amended Development Plan. The boundaries are unchanged by this application. b. The location, size and uses of the existing and proposed new buildings on the site are shown on the Amended Development Plan. No new uses are being introduced. c. The Amended Development Plan shows the existing parking areas. Two new visiting team bus parking spaces are shown to be added. The Fieldhouse will not require any additional car parking spaces. d. The addition of the Fieldhouse will not cause any changes to the vehicular circulation of adjacent public streets, alleys, of rights -of -way. e. The addition of the Fieldhouse will not cause any changes to existing pedestrian routes. f. General use of the stadium and open spaces within the site will not change as a result of adding the Fieldhouse. Vegetative screening to be added is shown on the Stadium and Fieldhouse Landscaping Plan. The Amended Development Plan shows the percentage of usable open space for the district. g. The Fieldhouse will be served by extensions of the existing stadium water. sewer and storm drain systems, as shown on the Amended Development Plan. The existing underground stormwater managcmernt system is adequate to handle any increased runoff. h. As discussed above, the Fieldhouse is designed to he compatible with the existing structures on the site in its height, bulk and architectural design. It will be constructed of'painted split -face concrete block with a flat roof to match the existing stadium support buildings. All rooftop IIVAC equipment will be screened as required by the zoning ordinance. "The Fieldhouse will be built within the cross - section of the stadium berm to minimize its apparent height and bulk. While at 31' in lhcight, the Fieldhouse will be taller than the 23' high Press Box, because the Fieldhouse's bottom floor is near field- level, the top of its parapet will be at an elevation about 5' lower than the elevation of the Press Box parapet. In keeping with the high school's deep setback (250') from Grandin Road, the Fieldhouse will be setback from Blenheim Read approximately 300' and 200' back from the alley. Other existing buildings on the site, such as the Library, are much closer to adjacent properties. We believe that this application includes all of the information the Planning Commission requires for its consideration. Please contact me if you need any additional information. Respectf filly submitted, Richard A. Rife Interactive Design Group Agent for the City of Roanoke School Board Pc: Jett Shawver Dan Lyons Patrick Henry High School Stadium - Proposed New Proffers Amended Application No. _3 _- June 9, 2020 Key: • Italics denote new language. •__ Ott'- ik�tl�i�c�t+ gl� {le+�+tes- �elet�l- aa+� ;�uz } ;�e The Applicant hereby requests that the following proffered conditions enacted by Ordinance No. 40614 - 081516 be AMI:ND>D as they pertain to property located at 2102 Grandin Road. SW, and identified as Official Tax No. 1460101: 1. The property will be developed in substantial conformity with the Amended Development Plan prepared by ° ifia * Wood AFehiteets Interactive Design Group dated june 16, 2016 June 9, 2020, and the - Development Plan prepared by HBM Architects dated May 5, 2014 �t+3d l t+iJili+w l { �rtiE�+ �+'pa+��l l III�,M Architects �Iateca A�i1�- ?ttl�, copies which are attached to this application. 2. The school sports stadium and Fieldhouse will be developed in substantial conformity with the revised Stadium and Fieldhouse Landscaping Plan prepared by Rife 4= WOod Architects Interactive Design Group dated March 30, 2020.1mie 10. 241-6 and the Stadium Sections and Preliminary Plans dated March 30, 2020, and Elevations dated Ice+nl�e� 2006 llqY 21, 2020, copies of which are attached to this application. 3. That the usage of the stadium facility will be limited to athletics, non - amplified band practices and performances by the Patrick Henry High School marching band, and graduation ceremonies. 4. That the sound amplification systems in the stadium will be utilized only for athletics and graduation assemblies. The sound amplification systems shall not be utilized during athletic team practices or to amplify school band performances. 5. "I'hat manual traffic control, to include security personnel, will be provided before and after all varsity football games and graduation ceremonies at the intersections of Brandon Avenue and Grandin Road, and Grandin Road and Avenel Avenue in coordination with the City of Roanoke Police Department. 6. That manual traffic control, to include security personnel, will be provided at the intersection of Lofton Road and Guilford Avenue before, during, and after every varsity football game to prevent vehicular traffic, excluding emergency vehicles, from entering and exiting Patrick Henry I ligh School campus Irom Lofton Road. 7. That manual traffic control, to include security personnel, will be provided at the service entrance to Patrick henry Ifigh School from Blenheim Road before, during, and after every varsity football game to prevent pedestrian and vehicular traffic, excluding emergency vehicles, team buses, and school staff with identification, from utilizing the service entrance to Patrick Remy high School from Blenheim Road. 8. A vegetative screen of large evergreen trees shall be planted and maintained on the exterior slopes of the earthen berms surrounding the stadium and shall be supplemented by neiv and existing plantings on the east facing slope of the school properly fronting on Blenheim Road as shown on the Stadium and Fieldhouse Landscuping Plan prepared by Rif 4= Wood Arehiteet c Interactive Design Group dated :k~-113. 204f) March 30, 2020. No later than August 1 of each year, the Chief of Physical Plants for Roanoke City Public Schools shall conduct an inspection of this vegetative screen and supplemental plantings and replace any dead trees with replacement trees at least 5' -0" in height by no later than September 1 of that year. 9. The permanent seating capacity of the stadium is 3,005. Additional temporary occupancy up to 4,500 may be permitted during the regular football season only one time each calendar year, if Roanoke City Public Schools obtains a temporary Certificate of' Occupancy and provides adequate sanitary facilities and ingress / egress. 10. The Deputy Superintendent for Operations for Roanoke City Public Schools shall be responsible for compliance with all proffers accepted by Roanoke City Council. Patrick Henry High School Stadium - Proposed New Proffers Amended Application No. 3 —June 9, 2020 The Applicant hereby requests that the following proffered conditions enacted by Ordinance No. 40614 - 081516 be AMENDED as they pertain to property located at 2102 Grandin Road, SW, and identified as Official Tax No. 1460101: 1. The property will be developed in substantial conformity with the Amended Development Plan prepared by Interactive Design Group dated June 9, 2020, and the Development Plan prepared by IIBM Architects dated May 5. 2014, copies which are attached to this application. 2. The school sports stadium and FieldllollSC will be developed in substantial conformity with the revised Stadium and Fieldhouse Landscaping Plan prepared by Interactive Design Group dated March 30, 2020 and the Stadium Sections and Preliminary Plans dated March 30. 2020 and l",levations dated May 21, 2020, copies of which are attached to this application. 3. That the usage of the stadium facility will be limited to athletics, non- amplitied band practices and performances by the Patrick I Ienry Iligh School marching band, and graduation ceremonies. 4. That the sound amplification systems in the stadium will be utilized only for athletics and graduation assemblies. The sound amplification systems shall not be utilized during athletic team practices or to amplify school band performances. 5. That manual traffic control, to include security personnel, will be provided before and after all varsity football games and graduation ceremonies at the intersections of Brandon Avenue and Grandin Road, and Grandin Road and Avenel Avenue in coordination with the City of Roanoke Police Department. 6. That manual traffic control, to include security personnel, will be provided at the intersection of Lofton Road and Guilford Avenue before, during, and after every varsity football game to prevent vehicular traffic, excluding emergency vehicles, from entering and exiting Patrick Ilenry I [igh School campus from Lofton Road. 7. I'hat manual traffic control, to include security personnel, will he provided at the service entrance to Patrick Henry high School from Blenheim Road before, during, and after every varsity football game to prevent pedestrian and vehicular traffic, excluding emergency vehicles, team buses, and school staff with identification, 1i•0111 utilizing the service entrance to Patrick I Ienry High School from Blenheim Road. 8. A vegetative screen of large evergreen trees shall be planted and maintained on the exterior slopes of the earthen berms surrounding the stadium and shall be supplemented by new and existing plantings on the east - facing slope of the school property fronting on Blenheim Road as shown on the Stadium and Pieldhouse Landscaping Plan prepared by Interactive Design Group dated March 30, 2020. No later than August 1 of each year, the Chief of Physical Plants for Roanoke City Public Schools shall conduct an inspection of this vegetative screen and supplemental plantings and replace any dead trees with replacement trees at least 5' -0" in height by no later than September I of that year. 9. The permanent seating capacity of the stadium is 3,005. Additional temporary occupancy up to 4,500 may be permitted during the regular football season only one time each calendar year, if Roanoke City Public Schools obtains a temporary Certificate of Occupancy and provides adequate sanitary facilities and ingress / egress. 10. The Deputy Superintendent for Operations for Roanoke City Public Schools shall be responsible for compliance with all proffers accepted by Roanoke City Council. Patrick Henry High School Stadium - Existing Proffers Anrrnde�l ,�l,plicatun_Nu. ; Augr)st 8, ?(l l r, The Applicant hereby requests that the following proffered conditions enacted by Ordinance No. 39976- 061614 be AMENDED as they pertain to property located at 2102 Grandin Road. SW. and identified as Official Tax No. 1460101: 1. The property will be developed in substantial conformity with the revised Development Plan prepared by Rife t Wood Architects dated June 16, 2016, the Development Plan prepared by I IBM Architects dated May 5, 2014, and Building Elevations prepared by HBM Architects dated April 5, 2014, copies of which are attached to this application. 2. The school sports stadium will be developed in substantial conformity with the revised Stadium Plan prepared by Rife + Wood Architects dated June 16, 2016 and the Stadium Sections dated December 1, 2006, copies of which are attached to this application. 3. That the usage of the stadium facility will be limited to athletics, non- amplified band practices and performances by the Patrick Henry I ligh School marching band, and graduation ceremonies. 4. That the sound amplification systems in the stadium will be utilized only for athletics and graduation assemblies. The sound amplification systems shall not be utilized during athletic team practices or to amplify school band performances. 5. That manual traffic control, to include security personnel, will be provided before and after all varsity football games and graduation ceremonies at the intersections of Brandon Avenue and Grandin Road, and Grandin Road and Avenel Avenue in coordination with the City of Roanoke Police Department. 6. That manual traffic control, to include security personnel, will he provided at the intersection of Lofton Road and Guilford Avenue before, during, and after every varsity football game to prevent vehicular traffic, excluding emergency vehicles, from entering and exiting Patrick Veiny I filth School campus From Lofton Road. 7. That manual traffic control, to include security personnel, will be provided at the service entrance to Patrick I lenry high School Ii-om Blenheim Road before, during, and after every varsity football game to prevent pedestrian and vehicular traffic, excluding emergency vehicles, and team buses, and school staff with identification, from utilizing the service entrance to Patrick Henry High School from Blenheim Road. S. A vegetative screen of large evergreen trees shall be planted and maintained on the exterior slopes of the earthen berms surrounding the stadium as shoxwn on the Stadium Plan prepared by Rife i Wood Architects dated June 16, 2016. No later than August 1 of each year, the Chief ol' Physical Plants for Roanoke City Public Schools shall conduct an inspection of this vegetative screen and replace any dead trees with replacement trees at least 5' -0" in height by no later than September 1 of that year. 9. The permanent seating capacity of the stadium is 3,005. Additional temporary occupancy up to 4,500 may be permitted during the regular football season only one time each calendar year, if Roanoke City Public Schools obtains a temporary Certificate of Occupancy and provides adequate sanitary facilities and ingress 1 egress. 10. The Deputy Superintendent for Operations for Roanoke City Public Schools shall be responsible for compliance with all proffers accepted by Roanoke City Council. ::: ------- - ------- --------------------------------------------------------- ------- ------- -------------------------- ------ ------- ---------------------- ---- - ----- ------- ------- ---- -- --------------------------------- ---- --------- L71 --- - ------- ------- -- ----- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 70, - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- -------- ---- -- -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- ---- --- --- --- ----- ---- -_ - - - - - - - - - - - - - - - - LOWER LEVEL PLAN PATRICK HENRY HIGH SCHOOL FIELD HOUSE FlEL.HOLIM FLOOR ILA, _ J� EXHIBIT FOUR e / s. � � c o r PATRICK VA HENRY HIGH ` SCHOOL FIELD HOUSE DEVELOPMENT PLAN - EXHIBIT ONE OVERALL SITE PLAN '�± j s. EX -001 - 0 0 0 0 0 _ 0 0° 0 �- 0 ft79-9 -w- ° FEE 0 ° °° 0° 0 0 0 0 0 0 0 0 000 0 0 0 0 PoM. PLANTING LEGEND PATRICK HENRY HIGH SCHOOL FIELD HOUSE LANDSCAPE PLAN - EXHIBIT TWO EX -002 nSECTION THROUGH STADIUM AT 10 — YARD LINE (NO CHANGE) f' SECTION THROUGH STADIUM AT EAST END ZONE NO CHANGE ��ilaauiul okra PATRICK HENRY HIGH SCHOOL FIELD HOUSE SECTION THROUGH STADIUM AT 50 - YARD LINE NO CHANGE STADIUM SECTIONS - EXHIBIT THREE EX -003 ❑IQ Ll II]UI�I�IIIII 1 I IIII� ❑ ❑ El Q❑ ❑ ! IIII ill 'lillilmil�. >_ °e -- t EAST ELEVATION BLENHEIM ROAD ,AT RICI, HENRY HIGH _... _ SCHOOL FIELD � `Q t HOUSE �Q ° Q El ❑❑ �,� ❑❑ 11190111111! Il�ll l[ F[ fEllll ll( iI1C( I�[ iifl�lilfLl lElr�I�IIII�I1 11611fII�lEf�lllifi�ll{ 1�li�lilil�lF (�IllRll�ll��ll{E�I�I �i41111II�( IIIt I���C�li�f [EIIiEIIi[hII��VI�IIII�L��llli - .� r t E ,�. p �; t DHOUSE LELEVATIONS- EXHIBIT FIVE G WEST ELEVATION STADIUM SIDE ° EX -005 ZONING DISTRICT MAP 2102 Grandin Road SW Official Tax Parcel: 1460101 ®Area to be Rezoned Zoning AD: Airport Dev - CG: Commercial - General - CLS: Commercial -Large Site CN: Commercial- Neighborhood - D: Downtown - 1 -1: Light Industrial - 1 -2: Heavy Industrial - IN: Institutional INPUD: Institutional Planned Unit Dev - IPUD: Industrial Planned Unit Dev MX: Mixed Use MXPUD: Mixed Use Planned Unit Dev R -12: Res Single - Family R -3: Res Single - Family R -5: Res Single - Family R -7: Res Single - Family RA: Res - Agricultural RM -1: Res Mixed Density RM -2: Res Mixed Density RMF: Res Multifamily - ROS: Recreation and Open Space - UF: Urban Flex Conditional Zoning 0 250 500 Feet I-- 0 - 1t—"i IN: R -5: RMy2: Institutional Res R- 7:Res Res Mixed ` Single - Family Single - Family Density R -7: Res W. , ,_ Single Family 3 Q qN ST ys P pV E 0'CI P\' N W E � S *- �• Ao Q DENR1� HILL DR -,b� -� 10AAA M.>" "F t �!1!!l,��1�i!to��►e Additional Information provided by the Applicant at the Planning Commission Public Hearing, June 8, 2020 PH Fieldhouse June 6, 2020 0 0035 o.07wv 0.14 mi 0 0.05 0.1 0.2 km Gty of Roanoke, Eagle View Gty of Roan OKe PRE5580X cuyoriD) .1077 SOCCER FIELD STADIUM FIELD LEVEL- FIELDHOL16E ErL1:NHEIM ROAD 5��71oN TH ROU6,H L�HTEIZ HILL QRIV� FIELDHOUSE (6EYOND) SOFTBALL FIELD KOAD SF-G-( ION AT HUNTERS _P-OAP HIGH POINT OP C ENTER HILL DRIVE INTERSECTION Or- HUNTER'S ROAD 4 MT VERNON ROAD PATRICK HENRY H5 FIELDHOLA5E INTERACTIVE DES14N 41ZOUF JUNE b, 2020 AFFIDAVIT APPLICANT: Roanoke City Public Schools LOCATION: 2102 Grandin Road SW REQUEST: Application by Roanoke City Public Schools to amend the Institutional Planned Unit Development Plan ("Plan ") and conditions proffered as part of a previous rezoning at 2102 Grandin Road SW, bearing Official Tax Map No. 1460101, placed upon the property by the adoption of Ordinance No. 40614 - 081516 on August 15, 2016. The amendments to the Plan include the addition of a fieldhouse with particular landscaping and related access drive. The conditions proposed to be amended allow an amended development plan and amended stadium plan, which shows the location of the proposed fieldhouse and access drive, and an amended stadium and fieldhouse landscaping plan, which shows the landscaping of the proposed fieldhouse and access drive and describes maintenance of that landscaping. Zoning of the property will remain INPUD, Institutional Planned Unit Development District, and includes residential; accommodations and group living; commercial; assembly and entertaimnent; public, institutional and community facilities; transportation; utility; agricultural; and accessory; with a maximum density of one dwelling unit per 1,800 square feet of lot area. The Comprehensive Plan designates the property for educational facilities, elementary /middle /secondary, but does not specify density. The proposed use of the property remains unchanged: educational facilities, elementary /middle / secondary. COMMONWEALTH OF VIRGINIA ) ) TO -WIT: CITY OF ROANOKE The affiant, Tina M. Carr, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2 -2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first -class mail this 22nd day of May, 2020, notices of a public hearing to be held on this 8t' day of June, 2020, on the request captioned above to the owner or agent of the parcels as set out on the attached. Digitally signed by Tlna 1A_ Can ON. "—,Tina M. Can, o=City of Tina M. Ca rr D...op, v=Flanning 9utlding and Develupmenl. —H—t—.cana --k-9 ,c US Date: 202005 26 11 39 19 04'00' Tina M. Carr SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this day of 2020. Notary Public The Roanoke Times Roanoke, Virginia Affidavit of Publication CITY OF ROANOKE Attn Tina Carr SECRETARY TO THE BOARD OF ZONING APPEALS PLANNING, BUILDING, & DEVELOPMENT 215 CHURCH AVE, SW, ROOM 166 ROANOKE, VA 00000 Date Category Description 06/11/2020 Legal Notices PUBLIC HEARING NOTICE Council Chamber, 4th floor, Room 450, Noel C. Taylor Municipal Building, Account Number 6011439 Date June 02, 2020 Ad Size Total Cost Any public hearings advertised herein will be held in the City 1 x 306 L 2,860.72 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE A was published in said newspapers on the following dates: 05/26, 06/02/2020 The First insertion being given ... 05/26/2020 Newspaper reference: Billing Representa 've 0001096713 Sworn to and subscribed before me this Tuesday, June 2, 2020 Notary Public State of Virginia +.. County of Hanover °. My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4th floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. These public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2. 3708.2(A) and 15.2.1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703 - 032720, and Resolution No. 41704- 032720. All persons shall be afforded an Opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online or may be obtained digitally by emailing plannina(aroanokeva aov. If you are a person with a disability who needs accommodations for any Public hearings advertised herein, Please contact the City Clerk's Office, (540)853.2541, by noon, Friday, June 5, 2020. The City of Roanoke Planning Commission will hold a public hearing on June 8, 2020, at 1:30 p.m., or as soon thereafter as the matters may be heard, to consider the following matters. All persons wishing to address the Planning Commission must sign -up with the Secretary to the Planning Commission by emailing plannino(a)roanokeva aov or by calling (540)853.1330 by noon, Friday, June 5, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the Public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Planning Commission at planning roanokeva gov on or prior to 1:00 p.m., Friday, June 5, 2020. Application by Eric Ferris for alley closure by barricade for a portion of an alley between 16th Street NW and 17th Street NW parallel to Shenandoah Avenue NW and adjacent to properties bearing Official Tax Map Nos. 2212602, 2212603, 2212604, 2212605, 2212606, 2212607, 2212612, 2212614, 2212615, and 2212616. Application by Leigh P. Huff, Jr., for alley vacation between Sylvan Road SE and Ivy Street SE and adjacent to properties at 1320 Ivy Street SE, 601 Camilla Street SE, and 615 Camilla Street SE, bearing Official Tax Map Nos. 4050202, 4041501, and 4041502, respectively. Application by Mary D. Hylton, agent to Roanoke Emergency Medical Services, Inc., for alley vacation at the rear of property located at 374 Day Avenue SW and 0 Day Avenue SW, bearing Official Tax Map Nos. 1020201 and 1020202, respectively, and adjacent to 366 Day Avenue SW, bearing Official Tax Map No. 1020203. Application by Valley View Mall SPE, LLC, to rezone property at 4822 Valley View Boulevard NW, bearing Official Tax Map No. 2370107, from CLS, Commercial Large Site District, to MXPUD, Mixed Use Planned Unit Development. The land use categories Permitted in MXPUD District include residential; accommodations and group living; commercial; warehousing and distribution; assembly and entertainment; public, institutional, and community; transportation; utility; agricultural; and accessory; with a maximum density as specified on the Development Plan and no maximum floor area ratio. The current retail and restaurant uses are proposed to remain, but allow for subdivision of the property. Application by Roanoke City Public Schools to amend the Institutional Planned Unit Development Plan ( "Plan ") and conditions proffered as part of a previous rezoning at 2102 Grandin Road SW, bearing Official Tax Map No. 1460101, placed upon the property by the adoption of Ordinance No. 40614. 081516 on August 15, 2016. The amendments to the Plan include the addition of a fieldhouse with Particular landscaping and related access drive. The conditions proposed to be amended allow an amended development plan and amended stadium plan, which shows the location of the proposed fieldhouse and access drive, and an amended stadium and fieldhouse landscaping plan, which shows the landscaping of the proposed fieldhouse and access drive and describes maintenance of that landscaping. Zoning of the property will remain INPUD, Institutional Planned Unit Development District, and includes residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory; with a maximum density of one dwelling unit per 1,800 square feet of lot area. The Comprehensive Plan designates the property for educational facilities, elementary/ middle /secondary, but does not specify density. The proposed use of the property remains unchanged: educational facilities, elementary/ middle /secondary. Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matters on June 15, 2020, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703. 032720, and Resolution No. 41704. 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. it you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853 -2541, by noon, Friday, June 5, 2020. All persons wishing to address City Council must sign -up with the City Clerk's Office by emailing clerktla roanokeva aov or by calling (540)853.2541 by 4:00 p.m., Monday, June 15, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested citizens also will be received by the City Clerk by mail at Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, 24011, or at clerka@roanokeva.gov at any time prior to 7:00 p.m., June 15, 2020. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on June 10, 2020, at 1:00 p.m., or as soon thereafter as the matters may be heard, to consider the following applications. All persons wishing to address the Board of Zoning Appeals must sign-up with the Secretary to the Board of Zoning Appeals by emailing Planning@roanokeva.gov or by calling (540)853.1330 by noon, Tuesday, June 9, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the Public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Board of Zoning Appeals at planning(a)roanokeva aov on or prior to 1:00 p.m., Tuesday, June 9, 2020. Application by Mark W. Gibson for property located at 203 Albemarle Avenue SW, bearing Official Tax Map No. 1022218, for a special exception pursuant to Section 36.2.315, Zoning, Code of the City of Roanoke (1979), as amended, to establish a short-term rental. Application by Mark W. Gibson for property located at 203 Albemarle Avenue SW, bearing Official Tax Map No. 1022218, for a special exception pursuant to Section 36.2.315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an eating establishment. Application by Diane Hailey for property located at 539 Day Avenue SW, bearing Official Tax Map No. 1120319, for a special exception pursuant to Section 36.2 -405, Zoning, Code of the City of Roanoke (1979), as amended, to continue a bed and breakfast establishment. Application by Alam Design Group for property located at 644 and 0 Woods Avenue SW, bearing Official Tax Map Nos. 1140104 and 1140105, respectively, for a special exception pursuant to Section 36.2 -311, Zoning, Code of the City of Roanoke (1979), as amended, to establish an accessory apartment. Application by South Jefferson, LLC, for Property located at 1312 Winborne Street SW, bearing Official Tax Map No. 1330607, for a special exception pursuant to Section 36.2.315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an entertainment establishment, abutting a residential district. Application by Commonwealth Bicycle Company, LLC, d /b /a Cardinal Bicycle, for property located at 1312 Winbome Street SW, bearing Official Tax Map No. 1330607, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an eating and drinking establishment, abutting a residential district. Application by Chris Benson for property located at 745 Townside Road SW, bearing Official Tax Map No. 5490307, for a special exception pursuant to Section 36.2-315, Zoning, Code of the City of Roanoke (1979), as amended, to continue a kennel, with outdoor pens or runs. Application by Kristin Dunker for property located at 1717 Memorial Avenue SW, bearing Official Tax Map No. 1330222, for a special exception pursuant to Section 362.311, Zoning, Code of the City of Roanoke (1979), as amended, to renew a homestay. Tina M. Carr, Secretary, City Board of Zoning Appeals (1096713) PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4`" floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. These public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703 - 032720, and Resolution No. 41704 - 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online or may be obtained digitally by emailing _ if you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540853 -2541, by noon, Friday, June 5. 2020. 'I-he Cite of Roanoke Planning Commission will hold a public hearing on June S. 2020.. at 1:30 p.m.. or as soon thereafter as the matters may be heard. to consider the following matters. All persons wishing to address the Planning Commission must sign -up with the Secretary to the Planning Commission by emailtn ,�' or by calling (540)85-)-1 330 by noon. Friday. June 5.. 2020. Persons who register to speak ill be provided %pith information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. AV'ritten comments of interested persons will be received by the Secretary to the Planning Commission at ol of prior to 1 :00 p.m., Friday, Jude 5. 2020. Application by Eric Ferris for alley closure by barricade for a portion of an alley between 16`x' Street NW and 171' Street NW parallel to Shenandoah Avenue NW and adjacent to properties bearin<7 Official Tax %lap Nos. 2212602, 2212603. 2212604. 2212605, 2212606, 2212607. 2212612, 2212614. 2212615, and 2212616. Application by Leigh P. Huff. Jr.. for alley vacation bet�keen Sylvan Road SE and Ivy Street SE and adjacent to properties at 1320 1%ti Street SE, 601 Camilla Street SE, and 615 Camilla Street SE. bearing Official Tax Map Nos, 4050202, 4041501, and 4041502, respectively. Application by Mary D. Hylton. agent to Roanoke Emergency Medical Services, Inc., for altey vacation at the rear of property located at 374 Day Avenue SW' and 0 Day Avenue SW, bearing Official Tax Map Nos. 1020201 and 1020202. respectively, and adjacent to 366 Day Avenue SW. bearing Official Tax Map No. 1020203. Application by Valley View Mall SPE, LLC, to rezone property, at 4822 Valley View Boulevard NW, bearing Official Tax Map No. 2370107, from CLS, Commercial Large Site District, to MXPUD, Mixed Use Planned Unit Development. The land use categories permitted in MXPUD District include residential, accommodations and group living. commercial; warehousing and distribution; assembly and entertainment-, public, institutional, and community. transportation: utility; agricultural; and accessory; with a maximum density ass ecifie Plan and no maximum floor area ratio. The current retail and restaurant uses are proposed to remain, but allo�k, for subdivision of the property. Application by Roanoke City Public Schools to amend the Institutional Development Plan ( "Plan ") and conditions proffered as part of a rev' Grandin Road SW Planned unit adoption of OrdinanbCeaNng Official 4 0 1 616 on No. 1460101 p sous rezoning at 2102 include the addition of o. 406 4- with art � placed upon the proper August 16 7 y by the g 016. The amendments to the Plan conditions proposed to be amended allow an amended development plan a p ocular Landscaping and related access drive. The flan, �� hich shoe's the location of the proposed fieldhouse and access drive, >tadiun� �md tieldhollse landscaping plan which shows the la p and amended stadium lieldhousc and access drive and describes maintenance of that ], ft and p amended ndscaping of the proposed hr� >pert }� ��ill remain 1NPUD Institutional Planned Unit Development District andscaping. Zoning of the residential: accommodations and group living; commercial; assembly institutional and community facilities; tr��nspc,rtation; utility sse and includes maximuill density of one dwelling unit p r 1,500 square and entertainment; public b ultural> and accessory; with a Plan designates the property for educational facilities, elementaryinrea. The Comprehensive specify density. The proposed use of the rc, elementary%'middle /secondary. p pe -'ty' remains unchanged: edu at- _Ir faccit dos not Tina ,uL Can-, Secretary, City Plai�uin�� Commission C'it�� Council will hold a public tiearinI, , or as soon thereafter as the ijlatters ntLty, be heard, in the Cit � n the afi�resaid matters on June 1 i. ?(�2ti �. I:oom 460. Noe at , .00 p.m. I C'. Taylor �klunicipal Building y Council Chamber- tourth door, I public hearing _ 15 Church Avenue S�', may In ted by b� electronic communication meanR i�ue to the COVID 19 pandemic disaster. as permitted b l'ir�r �inia. �mend�nent? ' S �irlia Code Sections ,2 - ;70,� �S to House Rill (HB)29 (�) and 15.2 -141;, Resolution �'o�. t1704-03) ? (_U_U Session), Ordinance No. 41703 -0;? 7_0. All persons shall be afforded an o 720, and thctr �iew; in� ail aspects on } pportunity' to speak and state 1e matters. If ti ou are a person ith a c(isabilit tip. ho herein, please contact the h�� need, accommodations for auy public hearings 5, 2020 C lty Clerk's Office, (540)563 -2541, by noon, Friday, June All persons wishing to address City Council must sign -up with the C'it e�nailin,j y Clerk's Office by ?0?0 Persons �ti ho register to speak y l calling (o40)S53-2541 6 4:00 p Y ' p.tn., ttilonday, June 15, via electronic communication means in the event the public hearing is Conducted provided with information to present their, tesr_imony communication means. Written comments of interested citizens also will be receiv cted using electronic Clerk by mail at Room 456, Noel C, Taylor ,Municipal Building, Roanoke, Vir inia, ? ed by the City g 401 1, or at _ _ 16 Church Avenue S W 20?0. - at any time prior to 7:00 p.m., June 15. Cecelia F. McCoy, CMC, City Clerk The Cite of Roanoke Board of Zoning Appeals will hold a public hearing on June 10, 2020, at I :00 p.m., or as soon thereafter as the matters may be heard, to consider the following applications All persons wishing to address the Board of Zoning Appeals must sign -up with the Secretary to the Board of Zoning Appeals by emailing - - or by calling (540)863 -1330 by noon, Tuesday, June 9, 2020. Persons who register to speak wi11 be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons w ill be received by the Secretary to the Board of Zoning Appeals at on or prior to 1:00 p.m.. Tuesday, June 9. 2020. Application by Mark W. Gibson for property located at 203 Albemarle Avenue SW. bearing Official Tax Map No. 1022218, for a special exception pursuant to Section 362-315, Zoning, Code of the City of Roanoke (1979), as amended, to establish a short-term rental. Application by Mark W. Gibson for property located at 203 Albemarle Avenue SW, bearing Official T ax Map No. 102221 S. for a special exception pursuant to Section 36.2 -316, Zoning, Code of the City of Roanoke (1979), as amended, to establish an eating establishment. Application by Diane Halley for property located at 539 Day Avenue SW, bearing Official Tax Map No. 1 120319, for a special exception pursuant to Section 36.2 -406, Zoning, Code of the City o Roanoke (1979). as amended, to continue a bed and breakfast establishment f m . ,Application by Alam Design Group for property located at 644 and 0 Woods Avenue SW, hearin <� Official Tax Map Nos. l 140104 and 1 140105. respectively, for a special exception pursuant to Section 36.2 -3 11, Toning. Code of the City of Roanoke (1979), as amended. to establish an accessory apartment. Application by South Jefferson. LLC, for property located at 1312 Winborle Street S�V, hearing Official Tax Map No. 1330607. fOr a special exception pursuant to Section 36.2 -315. Zoning. Code of the City of Roanoke ( 1979). as amended. to establish an entertainment establishment. abutting a residential district. Application by Commom� ealth Bicycle Company. LLC, d h Cardinal Bicycle. For property located at 13 12 Wirnborne Street S%V, bearing Official Tax Map No. 1330607. for a special exception pursuant to Section 36? -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish an eating and drinking establishment, abutting a residential district. Application by Chris Benson for property located at 745 Townside Road SW. bearing Official Tax Flap No. 5490307, for a special exception pursuant to Section 36.2 -3 15, Zoning. Code of the Cite of Roanoke (1979). as amended, to continue a kennel, with outdoor pens or runs. Application by Kristin Dunker for property located at 1717 Memorial Avenue SW, bearing Official Tax Map No. 1330722, for a special exception pursuant to Section 36.2 -31 1, Zoning. Code of the City of Roanoke (1979). as amended, to renew a homestay. Tina M. Carr, Secretary, City Board of Zoning Appeals Please publish in newspaper on Tuesday, N'fay 26, 2020, and Tuesday, Please bill and send affidavit of publication to: �' June -� 2020. Tina M. Carr Secretary to the Planning Commission Secretary to the Board of Zoning Appeals Planning, Building, & Development City of Roanoke Nocl C. Taylor Municipal Building Church Avenue, SW, Room 170 Roanokc, VA 24011 fi() �5; -1730 Please send affidavit of publication to: Cecelia F. N[cCoy C,V(C, City Clerk 21 5 Church Avenue, S. W'., Suite 456 Noel C. Taylor Municipal Building Roanoke. Virginia 2401 1 1536 540"853 -2541 CECELIA F. NICCOV, CLNiC City Clerk Richard Rife Interactive Design Group 301 61h Street, S. W. Roanoke, Virginia 24016 Dear Mr. Rife: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(&,roanokeva.gov June 4, 2020 CECELIA T. WEBB, CHIC Acting Deputy City Clerk A public hearing has been advertised to be heard by the City Planning Commission on Monday, June 8 at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. This public hearing will be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703 - 032720, and Resolution No. 41704 - 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. A request by Roanoke City Public Schools to amend the Institutional Planned Unit Development Plan and conditions proffered as part of a previous rezoning at 2102 Grandin Road, S. W., placed upon the property by the adoption of Ordinance No. 40614 - 081516 on August 15, 2016, has been submitted. The amendments to the Plan include the addition of a fieldhouse with particular landscaping and related access drive. The conditions proposed to be amended allow an amended development plan and amended stadium plan, which shows the location of the proposed fieldhouse and access drive, and an amended stadium and fieldhouse landscaping plan, which shows the landscaping of the proposed fieldhouse and access drive and describes maintenance of that landscaping. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, June 15 at 7:00 p.m. before the Roanoke City Council conducted by electronic communication means, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, Avywv.roanokeva. or, under "Roanoke Planning Commission News ", following its meeting on Monday, June 8. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure c: Dan Lyons, Deputy Superintendent, Roanoke City Public School, 40 Douglass Avenue, N.W., Roanoke, Virginia 24012 Jeff Shawver, Chief of Physical Plants, Roanoke City Public School, 40 Douglass Avenue, N.W., Roanoke, Virginia 24012 CECELIA F. N'ICCOY, CHIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCa roanokeva.go,. June 4, 2020 Dear Adjoining Property Owner and /or Interested Party: CECELIA T. NN EBB, CNIC Acting Dcpuh Cit\ Clerk A public hearing has been advertised to be heard by the City Planning Commission on Monday, June 8 at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. This public hearing will be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41703 - 032720, and Resolution No. 41704 - 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. A request by Roanoke City Public Schools to amend the Institutional Planned Unit Development Plan and conditions proffered as part of a previous rezoning at 2102 Grandin Road, S. W., placed upon the property by the adoption of Ordinance No. 40614 - 081516 on August 15, 2016, has been submitted. The amendments to the Plan include the addition of a fieldhouse with particular landscaping and related access drive. The conditions proposed to be amended allow an amended development plan and amended stadium plan, which shows the location of the proposed fieldhouse and access drive, and an amended stadium and fieldhouse landscaping plan, which shows the landscaping of the proposed fieldhouse and access drive and describes maintenance of that landscaping. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, June 15 at 7:00 p.m. before the Roanoke City Council, conducted by electronic communication means, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on June 8. This letter is provided for your information as an interested party and /or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, e4uzz , . y Cecelia F. McCoy, CMC City Clerk Enclosure IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41770 - 061520. AN ORDINANCE amending and reordaining Section 20 -131, Definitions age of operation, Division 1, Generally, Article VII, Mopeds Bicycles and Electric Power - Assisted Bicycles, of Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke (1979), as amended; amending and reordaining Article VII, Mopeds Bicycles and Electric Power - Assisted Bicycles, of Chapter 20, Motor Vehicles and Traffic,. by adding a new Division 5, Electric Power Assisted Bicycles Electric Personal Assistive Mobility Devices Electric Personal Delivery Devices Electrically Powered Toy Vehicles And Motorized Skateboards Or Scooter, Article VII, Mopeds Bicycles and Electric Power - Assisted Bicycles, of Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke (1979), as amended; and amending and reordaining Section 24 -94, Motor vehicle and bicycles to be operated or ridden only on designated roadways or areas, Article IV, Parks, Chapter 24, Public Buildings and Property Generally, of the Code of the City of Roanoke (1979), as amended, in order to implement changes mandated by the General Assembly and to permit all classes of electric power- assisted bicycles on shared -use paths, and natural surface trails within the City and Carvins Cove Natural Reserve; providing for effective dates; and dispensing with the second reading of this ordinance by title. WHEREAS, the General Assembly has adopted classifications and regulations of certain electric powered transportation machines, as codified in Sections 46.2 -100, 46.2 -904.1 and 46.2- 908.1, of the Code of Virginia (1950) as amended, and these City Code Amendments are intended to implement said classifications and regulations; 1 WHEREAS, the proposed amendments to Section 20 -131 and new Sections 20 -165 and 20 -166 of the Code of the City of Roanoke (1979), as amended, implement the new classifications and regulations of certain electric powered transportation machines, in particular, they define three different classes of electric power- assisted bicycles; WHEREAS, a proposed amendment to Section 24 -94 conforms City Code to current City Policy that bicycles are allowed on shared -use paths in the City, known as Greenways; THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 20 -131, Definitions age of operation, Division 1, Generally, Article VII, Mopeds Bicycles and Electric Power - Assisted Bicycles, of Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: Sec. 20 -131. - Definition, age of operation. [The following terms, as used in this chapter, shall have the meanings as herein described below:] All - terrain vehicle means a motor vehicle having three (3) or more wheels that is powered by a motor and is manufactured for off - highway use. "All- terrain vehicle" does not include four - wheeled vehicles commonly known as "go- carts" that have low centers of gravity and are typically used in racing on relatively level surfaces, nor does the term include any riding lawn mower. Bicycle means any device propelled solely by human power, having pedals, two (2) or more wheels, and a seat height of more than twenty -five (25) inches from the ground when adjusted to its maximum height (a recumbent device shall be deemed a bicycle regardless of seat height). A bicycle shall be a vehicle while operated on the highway. Bicycle lane means that portion of a roadway designated by signs and /or pavement markings for the preferential use of bicycles electronic power - assisted bicycles motorized skateboards or scooter, and mopeds. Dockless mobility operation means a business that rents skateboards, scooters, or bicycles to users, and such vehicles are generally inoperable unless activated by a user authorized by the business operator. 2 Electric personal assistive mobility device means a self - balancing two - nontandem- wheeled device that is designed to transport only one (1) person and powered by an electric propulsion system that limits the device's maximum speed to fifteen (15) miles per hour or less. For purposes of this article, an electric power assistive mobility device shall be a vehicle when operated on a street. Electric personal delivery device means an electrically powered device that (i) is operated on sidewalks shared -use paths and crosswalks and intended primarily to transport property, (ii) weighs less than 50 pounds excluding cargo, (iii) has a maximum speed of 10 miles per hour; and (iv) is equipped with technology to allow for operation of the device with or without the active control or monitoring of a natural person. Electric personal delivery device operator means an entity or its agent who exercises direct physical control or monitoring over the navigation system and operation of an electric personal delivery device For the purposes of this definition "agent" means a person not less than 16 years of age charged by an entity with the responsibility of navigating and operating an electric personal delivery device "Electric personal delivery device operator" does not include (i) an entity or person who requests the services of an electric personal delivery device to transport property or (ii) an entity or person who only arranges for and dispatches the requested services of an electric personal delivery device. Electric power- assisted bicycle means a vehicle that travels on not more than three (3) wheels in contact with the ground and is equipped with (i) pedals that allow propulsion by human power tii) a seat for the use of the rider, and (iii) an electric motor with an input of no more than seven hundred and fifty one (4-,O99750) watts -educes the pedal eff-64 r-equired of the rider- and eease that r pfevide assistanee when the bieyele Y-eaehes a speed of no more than twenty42,0) miles per h . For purposes of this article, an electric power- assisted bicycle shall be a vehicle when operated on a street. Electric power- assisted bicycles shall be classified as follows: 1 Class one means an electric power- assisted bicycle equipped with a motor that provides assistance only when the rider is pedaling and that ceases to provide assistance when the bicycle reaches a speed of 20 miles per hour, 2 Class two means an electric power- assisted bicycle equipped with a motor that may used exclusively to propel the bicycle and that ceases to provide assistance when the bicycle reaches the speed of 20 miles per hour; and 3 Class three means an electric power- assisted bicycle equipped with a motor that provides assistance only when the rider is pedaling and that ceases to provide assistance when the bicycle reaches the speed of 28 miles per hour. Moped means every vehicle that travels on not more than three (3) wheels in contact with the ground that has (i) a seat that is no less than twenty -four (24) inches in height, measured from the middle of the seat perpendicular to the ground; and (ii) a gasoline, electric, or hybrid motor that displaces less than fifty (50) cubic centimeters or less or (b) has an input of one thousand five hundred (1500) watts or less; (iii) is power- driven, with or without pedals that allow 3 propulsion by human power; and (iv) is not operated at speeds in excess of thirty - five (35) miles per hour, but does not include a motorized skateboard or scooter. For purposes of this article, a moped shall be a vehicle when operated on a street. Motorized skateboard or scooter means every vehicle, regardless of the number of its wheels in contact with the ground, that (i) is designed to allow a person to stand or sit while operating the device, (ii) has no manufacturer - issued vehicle identification number, and (iii) is powered in whole or in part by an electric motor, (iv) weighs less than one hundred (100) pounds, and (v) has a speed of no more than twenty (20) miles per hour on a paved level surface when powered solely by the electric motor. Motorized skateboard or scooter includes vehicles with or without handlebars but does not include electric personal assistive mobility devices. Shared use path means a bikeway that is physically separated from motorized vehicular traffic by an open space or barrier and is located either within the highway right-of-way or within a separate right -of -way. Shared -use paths may also be used by edestrians skaters users of wheel chairs or wheel chair conveyances joggers and other noninotorized users and electric personal delivery devices "Greenways" qualify as shared -use paths as defined in this section. Article VII, Mopeds Bicycles and Electric Power - Assisted Bicycles, of Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke (1979), as amended, is amended and reordained by adding Division 5, Electric Power - Assisted Bicycles, Electric Personal Assistive Mobility Devices Electric Personal Delivery Devices Electrically Powered Toy Vehicles And Motorized Skateboards Or Scooter, Article VII, Mopeds Bicycles and Electric Power- Assisted Bicycles, of Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke (1979), as amended, and is hereby amended and reordained to read and provide as follows: DIVISION 5 — Electric Power - Assisted Bicycles Electric Personal Assistive Mobility Devices Electric Personal Delivery Devices Electrically Powered Toy Vehicles And Motorized Skateboards Or Scooter. Sec 20 -165 — Electric power- assisted bicycles. El A Except as otherwise provided in this section an electric power- assisted bicycle or an operator of an electric power- assisted bicycle shall be afforded all the rights and privileges and be subject to all of the duties of a bicycle or the operator of a bicycle An electric power- assisted bicycle is a vehicle to the same extent as is a bicycle. B An electric power assisted bicycle or person operating an electric power - assisted bicycle is not subject to the provisions of Virginia Code Section 46.2 relating to requirements for driver's licenses registration, certificates of title, financial responsibility, off highway motorcycles and license plates. C. 1 On and after January 1 2021 manufacturers and distributors of electric power assisted bicycles shall permanently affix a label in a prominent location to each electric power- assisted bicycle that they manufacture or distribute The label shall contain the classification number top assisted speed, and motor wattage of the electric power- assisted bicycle and shall be printed in Arial font in at least nine -point type. 2 An electric power assisted bicycle shall comply with equipment and manufacturing_ requirements for bicycles adopted by the U.S. Consumer Product Safety Commission 16 C.F.R. Part 1512. 3 All class three electric power- assisted bicycles shall be equipped with a speedometer that displays the weed the bicycle is traveling in miles per hour. D No person shall tamper with or modify an electric power- assisted bicycle so as to change the motor powered weed capability or engagement of an electric power assisted bicycle unless the label required by subdivision C 1 is replaced after modification. E An electric power- assisted bicycle shall operate in a manner such that the electric motor is disengaged or ceases to function when the rider stops pedaling or when the brakes are applied. F Electric Rower assisted bicycles may be ridden in the City of Roanoke and Carvins Cove Natural Reserve in places where bicycles are allowed, including streets highways roads shoulders bicycle lanes and bicycle or shared -use paths. G Each operator and passenger of a class three electric power- assisted bicycle shall wear a properly fitted and fastened bicycle helmet that meets the current standards provided by either the U.S. Consumer Product Safety 5 Commission or the American Society for Testing and Materials International. Failure to wear a helmet shall not constitute negligence, be considered in mitigation of damages of whatever nature be admissible in evidence or be the subject of comment by counsel in any action for the recovery of damages arising out of the operation ownership or maintenance of a class three electric power - assisted bicycle nor shall anything in this section change any existing law, rule, or procedure pertaining to any civil action nor shall this section bar any claim that otherwise exists. Sec 20-166. Electric personal assistive mobility devices electric personal delivery devices electrically powered toy vehicles electric power - assisted bicycles and motorized skateboards or scooters. All electric personal assistive mobility devices electric personal delivery devices electrically powered toy vehicles and electric power - assisted bicycles shall be equipped with spill proof sealed or gelled electrolyte batteries. No person shall at any time or at any location operate (i) an electric personal assistive mobility device or an electric power- assisted bicycle at a speed faster than 25 miles per hour, (ii) a motorized skateboard or scooter at a speed faster than 20 miles per hour, or (iii) an electric personal delivery device at a speed faster than 10 miles per hour. No person shall operate a skateboard or scooter that would otherwise meet the definition of a motorized skateboard or scooter but is capable of speeds greater than 20 miles per hour at a speed greater than 20 miles per hour. No person less than 14 years old shall drive any electric personal assistive mobility device motorized skateboard or scooter, or class three electric power - assisted bicycle unless under the immediate supervision of a person who is at least 18 years old. An electric personal assistive mobility device may be operated on any highway with a maximum weed limit of 25 miles per hour or less. An electric personal assistive mobility device shall only operate on any highway authorized by this section if a sidewalk is not provided along such highway or if operation of the electric personal assistive mobility device on such sidewalk is prohibited pursuant to i X46 2 904 Code of Virginia (1950) as amended. Nothing in this section shall prohibit the operation of an electric personal assistive mobility device electric personal delivery device or motorized skateboard or scooter in the crosswalk of any highway where the use of such crosswalk is authorized for pedestrians bicycles or electric power- assisted bicycles. Operation of electric personal assistive mobility devices, motorized skateboards or scooters electrically powered toy vehicles bicycles, and electric power assisted bicycles is prohibited on any Interstate Highway System component except as provided by the section. 3. Section 24 -94, Motor vehicle and bicycles to be operated or ridden only on designated roadways or areas, Article IV, Parks, Chapter 24, Public Buildings and Property Generally, of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: Sec. 24 -94. - Motor vehicles and bicycles to be operated or ridden only on designated roadways or areas. (a) It shall be unlawful for any person to drive or operate any motor vehicle, or operate or ride any bicycle or tricycle in any public park, except over the roadways and other areas designated for such use. Bicycles are authorized to be ridden on shared -use paths as that term is defined in Section 20 -131. (b) This section shall not apply to the operation of city -owned vehicles for city purposes. 4. Paragraphs 1 and 2 of this ordinance shall be in full force and effect on and after July 1, 2020. 5. Paragraph 3 of this ordinance shall be in full force and effect upon passage of this ordinance. 6. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is dispensed with. ATTEST: City Clerk. 7 G~ CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 15, 2020 Subject: Revisions to Chapter 20, Motor Vehicles and Traffic, and Chapter 24, Park Buildings and Property Generally, of the Code of the City of Roanoke (1979), as amended Background: The General Assembly recently enacted a statute defining an "electric power- assisted bicycle" as "a vehicle that travels on not more than three (3) wheels in contact with the ground and is equipped with (i) pedals that allow propulsion by human power, (ii) a seat for the use of the rider, and (iii) an electric motor with an input of no more than seven hundred and fifty watts." The General Assembly further defined three different classes of electric power- assisted bicycles as follows: Class one: "Equipped with a motor that provides assistance only when the rider is pedaling and that ceases to provide assistance when the bicycle reaches a speed of 20 miles per hour." Class two: "Equipped with a motor that may be used exclusively to propel the bicycle and that ceases to provide assistance when the bicycle reaches the speed of 20 miles per hour." Class three: "Equipped with a motor that provides assistance only when the rider is pedaling and that ceases to provide assistance when the bicycle reaches a speed of 28 miles per hour." The General Assembly has further mandated that Class one and two electric power - assisted bicycle will be allowed on "shared -use paths," such as the Greenways, starting on .July 1, 2020, unless City Council takes specific action to prohibit such use. City Council is authorized to prohibit Class one and two electric power- assisted bicycles from the Greenways if it determines, after a public hearing, that "such restriction is necessary for public safety or compliance with other laws." The General Assembly has allowed localities to prohibit Class three electric power - assisted bicycle from Greenways without a public hearing. In addition, the General Assembly has allowed localities to prohibit all classes of electric power- assisted bicycles from other parts of the City, including natural surface trails, without a public hearing. During the Council Session on June 1, 2020, the City Attorney indicated that the proposed ordinance is the most restrictive approach to the legislation enacted by the General Assembly. The City Attorney also advised Council that his office will be prepared to discuss alternative regulatory approaches during Council's consideration of the proposed ordinance on June 15, 2020. The proposed ordinance attached to this report prohibits Class one, two and three electric power- assisted bicycle from all Greenways and all natural surface trails in the City and on Carvins Cove Natural Reserve. The ordinance also conforms City Code to current City Policy which allows bicycles to be ridden on the Greenways, and further updates City Code to incorporate the new definitions and classifications enacted by the General Assembly. Considerations: There are various contextual considerations unique to the Roanoke Valley concerning electric power- assisted bicycles being ridden on Greenways and natural surface trails. The topography in the Roanoke Valley is much more substantial than other locations around the Commonwealth and around the country. The City's paved and natural surface trails have tight turns and diminished sightlines. Therefore, users travelling at an increased rates of sustained speed may be placing themselves and others at risk of collision. In addition, many of the City's natural surface trails were constructed with foot, conventional bicycle, and horse traffic in mind. Electric power- assisted bicycles could create conflicts between groups with different speeds of travel and different levels of control, or create unanticipated maintenance issues with the various trail's natural surfaces not designed for increased utilization by such equipment. Recommended Action: After consideration of comments received at the public hearing, and absent comments needing further consideration, City Council consider the regulatory options available to it, including the proposed ordinance if the Council finds that such restrictions are necessary for public safety, or other approaches as discussed by the City Attorney, to regulate the usage of electric powered- assisted bicycles on the City's Greenways and natural surface trails. -----WwZl. - - - - -- Robe City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Michael Clark, Director, Parks and Recreation Douglas P. Barber Jr., Assistant City Attorney 2 The Roanoke Times Roanoke, Virginia Affidavit of Publication SHERMAN M STOVALL, ASSISTANT CITY MGR Attn R. Brian Townsend, Assistant City Manager for Operations 215 CHURCH AVENUE, S. W., SUITE 456 ROANOKE. VA 24011 Date Category Desct ip I an 06/1412020 Any-Virginia ROA NOTICE OF PUBLIC HEARING Account Number .� 6017304 Date June11,2020 Ad Size Total Cos', 3x000IN 2,75U 04 Publisher of the Roanoke Times 1, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice NOTICE OF PUBLIC HEARING was published in said newspapers on the following dates: 0610812020 The First insertion being given ... 06/08/2020 Newspaper reference: 0001099853 a I Billing Representative Sworn to and subscribed before me this / /Thursday, June 11, 2020 Notary M11111kCarsten NOTARY PUBLIC State of Virginia Ccrnmonvveji(l of Virginia County of Hanover Notary Re 'I'-irrher 329549 My Commission 12': F THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU NOTICE OF PUBLIC HEARING COUNCIL OF THE CITY OF ROANOKE NOTICE IS HEREBY GIVEN that the Council of the City of Roanoke will hold a public hearing on Monday. June 15. ?020, at 7:00 p.m., or as soon thereafter as the matter may be reached, at Council Chamber. 4th Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to receive public comment on the adoption of a proposed ordinance to amend Chapter 20, Motor Vehicles and Traffic, and Chapter 24, Park Buildings and Property Generally, of the Code of the City of Roanoke (1979), as amended, as follows: The General Assembly recently enacted a statute defining an "electric power- assisted bicycle" as "a vehicle that travels on not more than three (3) wheels in contact with the ground and is equipped with (i) pedals that allow propulsion by human power, 00 a seat for the use of the rider, and (iii) an electric motor with an input of no more than seven hundred and fifty watts." The General Assembly further defined three different classes of electric power- assisted bicycles as follows: Class one: "Equipped with a motor that provides assistance only when the rider is pedaling and that ceases to provide assistance when the bicycle reaches a speed of 20 miles per hour." Class two: "Equipped with a motor that may be used exclusively to propel the bicycle and that ceases to provide assistance when the bicycle reaches the speed of 20 miles per hour." Class three: "Equipped with a motor that provides assistance only when the rider Is pedaling and that ceases to provide assistance when the bicycle reaches a speed of 28 miles per hour." The City Council will consider an ordinance that prohibits classes one, two and three electric power- assisted bicycles from all "shared use paths," known as Greenways, and all natural surface trails in the City. The ordinance also conforms City Code to current City Policy, which allows bicycles to be ridden on the Greenways, and finally updates City Code to Incorporate the new definitions and classifications enacted by the General Assembly. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 152.1413. Amendment 28 to HB 29 (2020 Session, Chapter 1283. Item 4- 0.01(g)), Ordinance No. 41703- 032720. and Resolution No. 41704- 032720, All persons wishing to address City Council must sign -up with the City Clerk's office by emailing cle_rkbProanokevagov or by calling (540) 853 -2541 by 4:00 p.m. on Monday, June 15. 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing will be conducted using electronic communication means. The full text of the proposed ordinance is available on and after June 8, 2020 from the office of the City Clerk, 4th Floor, Room 456. Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 2401). Should these offices be closed to the public due to the COVID -19 pandemic disaster, copies are available by contacting the City Clerk, by telephone, at (540) 853.2541, or by email at clerkraroanakeva.gov. For further Information an the matter, you may contact the Office of the City Clerk at (540) 853 -2541. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853.2541. before 12:00 noon on Thursday, June 11, 2020. Given under my hand this 8th day of June 2020. Cecelia F. McCoy, City Clerk NOTICE OF PUBLIC HEARING COUNCIL OF THE CITY OF ROANOKE NOTICE IS HEREBY GIVEN that the Council of the City of Roanoke will hold a public hearing on Monday, June 15, 2020, at 7:00 p.m., or as soon thereafter as the matter may be reached, at Council Chamber, 4th Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to receive public comment on the adoption of a proposed ordinance to amend Chapter 20, Motor Vehicles and Traffic, and Chapter 24, Park Buildings and Property Generally, of the Code of the City of Roanoke (1979), as amended, as follows: The General Assembly recently enacted a statute defining an "electric power- assisted bicycle" as "a vehicle that travels on not more than three (3) wheels in contact with the ground and is equipped with (i) pedals that allow propulsion by human power, (ii) a seat for the use of the rider, and (iii) an electric motor with an input of no more than seven hundred and fifty watts." The General Assembly further defined three different classes of electric power- assisted bicycles as follows: Class one: "Equipped with a motor that provides assistance only when the rider is pedaling and that ceases to provide assistance when the bicycle reaches a speed of 20 miles per hour." Class two: "Equipped with a motor that may be used exclusively to propel the bicycle and that ceases to provide assistance when the bicycle reaches the speed of 20 miles per hour." Class three: "Equipped with a motor that provides assistance only when the rider is pedaling and that ceases to provide assistance when the bicycle reaches a speed of 28 miles per hour." The City Council will consider an ordinance that prohibits classes one, two and three electric power- assisted bicycles from all "shared use paths," known as Greenways, and all natural surface trails in the City and on Carvins Cove Natural Reserve. The ordinance also conforms City Code to current City Policy, which allows bicycles to be ridden on the Greenways, and finally updates City Code to incorporate the new definitions and classifications enacted by the General Assembly. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to HB 29 (2020 Session, Chapter 1283, Item 4- 0.01(g)), Ordinance No. 41703- 032720, and Resolution No. 41704- 032720. All persons wishing to address City Council must sign —up with the City Clerk's Office by emailing clerk�roanokeva.gov or by calling (540) 853- 2541 by 4:00 p.m. on Monday, June 15, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing will be conducted using electronic communication means. The full text of the proposed ordinance is available on and after June 8, 2020 from the Office of the City Clerk, 4th Floor, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011. Should these offices be closed to the public due to the COVID- 19 pandemic disaster, copies are available by contacting the City Clerk, by telephone, at (540) 1 853 -2541, or by email at clerkkroanokeva.gov. For further information on the matter, you may contact the Office of the City Clerk at (540) 853 -2541. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853 -2541, before 12:00 noon on Thursday, June 11, 2020. Given under my hand this 8th day of June 2020. Cecelia F. McCoy, City Clerk 2 Note to Publisher: Please publish once as a block advertisement in the Virginia Section of the Roanoke Times, on Monday, June 8, 2020. The heading should be in 16 point type and the body is 12 point type. Please send bill to: R. Brian Townsend, Assistant City Manager For Community Development 215 Church Avenue, S.W., Room 364 Roanoke, Virginia, 24011 Please send affidavit of publication to: Cecelia F. McCoy, City Clerk 4th Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 456 Roanoke, Virginia, 24011 3 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of June, 2020. No. 41771 - 061520. A RESOLUTION appointing the members of the Star City Strong Recovery Fund Task Force and establishing an effective date. WHEREAS, City Council created the Star City Strong Recovery Task Force (Task Force) through the adoption of Resolution No. 41741- 060120, adopted June 1, 2020, to consider the challenges confronting the City from the COVID -19 pandemic disaster and the opportunities available to the community through the Star City Strong Recovery Fund, and to make recommendations to City Council regarding the use of the Star City Strong Recovery Fund; WHEREAS, the Task Force consists of 39 members, three (3) of whom are the mayor, the Vice - Mayor, and the City Manager, the balance of members to be recommended as set forth in Resolution No. 41741- 060120 and appointed by City Council; and WHEREAS, City Council has considered the recommendations and desires to appoint the remaining members of the Task Force. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Mayor has nominated individuals to serve as four (4) members of the Task Force as Citizens at Large and City Council hereby appoints the following individuals to serve as Citizens at Large on the Task Force: I Pamela Smith 2 Tommy Page 3 Jan Keister 4 Joshua Patrick 2. The Vice -Mayor has nominated individuals to serve as three (3) members of the Task Force as Citizens at Large and City Council hereby appoints the following individuals to serve as Citizens at Large on the Task Force: 1 Gloria Manns 2 Andrea Micklem 3 Bethany Lackey 3. City Council hereby appoints sixteen (16) individuals to serve as members of the Task Force, two (2) from each of the eight (8) Sectors set forth in Resolution No. 41741- 060120,as follows: Individual Sector 1 Shanell Steelman Health Care /Biomedical Research 2 Antonio Segovia Health Care /Biomedical Research 3 Diane Haley Hospitality /Entertainment 4 Brian Wells Hospitality /Entertainment 5 Kat Pascal Small Business 6 Nathan Webster Small Business 7 Troy Cook Manufacturing 8 Tamea Franco Manufacturing 9 Chris Bryant Outdoor Recreation 10 Carol Rowlett Outdoor Recreation 11 Karen Pillis Vulnerable Population/Non- Profits 12 Debbie C. Brown Vulnerable Population/Non- Profits 13 Ellen Stick Arts & Culture 14 Rachel Hopkins Arts & Culture 15 Jerel Rhodes Education 16 Cheryl Moseley Education 4. The City Manager has nominated individuals to serve as Institutional /Organizational representatives from the eight (8) Sectors and City Council appoints the following eight (8) individuals to serve as members of the Task Force: Individual 1 Cynthia Lawrence 2 Landon Howard 3 Joyce Waugh 4 James E. Smith, Sr, 5 Pete Eshelman 6 Abby Hamilton 7 Shaleen Powell 8 Carole Tarrant Sector Health Care /Biomedical Research Hospitality /Entertainment Small Business Manufacturing Outdoor Recreation Vulnerable Population/Non- Profits Arts & Culture Education 5. The Roanoke Branch of the National Association for the Advancement of Colored People will submit a nomineee to serve as a member of the Task Force and City Council will consider the appointment to serve as a member of the Task Force at its session on July 6, 2020. 6. The Roanoke Chapter of the Southern Christian Leadership Conference nominated individuals to serve as a member of the Task Force and City Council appoints Mignon Chubb - Hale to serve as a member of the Task Force. 7. City Council appoints Dr. Elda Stanco Downey to serve as a member of the Task Force, representing the interests of the Latino /Latina community. 8. The Youth Services Citizens Board nominated individuals to serve as two (2) members of the Task Force and City Council appoints the following individuals to serve as members of the Task Force: I Christion Bryant 2 Brianna Wilson 9. City Council finds that, pursuant to Section 2- 281(b), Code of the City of Roanoke (1979) as amended, that special circumstances warrant the waiver of the residency requirement set forth in Section 2- 281(b) with respect to Landon Howard, Joyce Waugh, Abby Hamilton, Troy Cook, and Brian Wells, and hereby waives the residency requirement with respect to these individuals. 10. This Resolution shall be effective upon its passage. ATTEST: C J. VyLt. City Clerk CECELIA F. b'ICCON', CHIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCa roanokeva.gov June 19, 2020 Pamela D. Smith 2408 Highland Farm Road, N. W. Apartment 10 Roanoke, Virginia 24017 Dear Ms. Smith: CECELIA T. NVEBB, CHIC Assistant DeputY Cih Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, Cecelia F. McCoy, CIVIC City Clerk Attachment CECELIA F. NICCOY, CIVIC Cih Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: derk`xoanokeva.gov June 19, 2020 Thomas Page 401 Gainsboro Road, N. W. Roanoke, Virginia 24016 Dear Mr. Page: CECELIA T. NVEBB, CHIC Assistant Depuh' Cit. Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, FCC C, 4C `-- CP2 c- Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. bICCOY, CINiC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fat: (540) 853 -1145 E-mail: clerkCa roanokeya.go,, June 19, 2020 Jan Keister 817 Marshall Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Keister: CECELIA T. «'EBB, C11C Assistant Deputy CRY Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, ,j j- l✓X6 0.41" Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. hICCOY, ChIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerks roanokeva.gov June 19, 2020 Joshua Patrick 3533 Ferncliff North Apartments Building E, Number 50 Roanoke, Virginia 24017 Dear Mr. Patrick: CECELIA T. NVEBB, CHIC Assistant Deput) Cite Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Siiincerelly -, V vv -WWrr^^ * Cecelia F. McCoy, CMC City Clerk Attachment CECELI A F. NICCOY, CMC Cih Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone. (540) 8.53 -2541 Fax: (540) 853 -11.15 E-mail: clerk(a roanoke%a.gov June 19, 2020 Gloria P. Manns 1727 Staunton Avenue, N. W. Roanoke, Virginia 24017 Dear Ms. Manns: CECELIA T. WEBB, CHIC Assistant Deputy Cih Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. NICCOY, CMC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkaroanokeva.gov June 19, 2020 Andrea Micklem 2218 Berkley Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Micklem: CECELI.A T. WEBB, CMC .Assistant Depute Clip Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, NV4_. Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. hICCOY, CHIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerk(a roanokeu.gov June 22, 2020 Bethany Lackey A Tree Planted Counseling 1409 Grandin Road, S. W. Roanoke, Virginia 24015 Dear Ms. Lackey: CECELIA T. WEBB, CHIC Assistant Depute Cite Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, C 11T Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. NICCOY, CHIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerks roanokeva.gov June 19, 2020 Shanell Steelman 1220 Lafayette Boulevard, N. W. Roanoke, Virginia 24017 Dear Ms. Steelman: CECELIA T. WEBB, CHIC Assistant Deputy Cit.v Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. NICCOY, CHIC Cit} Clerk Diane Hailey 539 Day Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Hailey: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCq roanokeva.nov June 22, 2020 CECELIA T. WEBB, CIVIC Assistant Depute Cit} Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. NICCOV, ChIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk( roanoke%a.goy June 22, 2020 Kat Pascal 1511 Brandon Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Pascal: CECELIA T. NVEBB, ChIC Assistant Depute City Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, C41L�4, 1;�: clxe- Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. NICCOY, CDIC City Clerk Troy Cook 3812 Derby Drive Roanoke, Virginia 24012 Dear Mr. Cook: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkaroanokeva.nov June 19, 2020 CECELIA T. WEBB, CHIC Assistant Depute City Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. MCCOY, CINIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a roanokeva.gov June 19, 2020 Tamea Franco 2125 Yellow Mountain Road #213 Roanoke, Virginia 24014 Dear Ms. Franco: CECELIA T. WEBB, CHIC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. DICCOY, CIVIC Cih Clerk Chris Bryant 1315 Sewell Lane Roanoke, Virginia 24015 Dear Ms. Bryant: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(# roanokeva.aov June 19, 2020 CECELIA T. WEBB, CIVIC Assistant Deputv Cite Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. hICCOY, CHIC City Clerk Carol Rowlett 1519 8th Street, S. E. Roanoke, Virginia 24013 Dear Ms. Rowlett: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(droanokeva.gov June 19, 2020 CECELIA T. WEBB, CHIC .assistant Deputy Cip, Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. NICCOY, CMC Cih Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerk (aroanokeNa. -Io% June 19, 2020 Karen Pillis 2719 Richelieu Avenue, S. W. Roanoke, Virginia 24014 Dear Ms. Pillis: CECELIA T. WEBB, CINIC Assistant Deputy Cite Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. i\1CCOY, CMC City Clerk Debbie C. Brown 2360 Kipling Street, S. W. Roanoke, Virginia 24018 Dear Ms. Brown: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fat: (540) 853 -1145 E -mail: clerkC roanokeya.gov June 19, 2020 CECELIA T. NVEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, � y ,p NE I tc� �L 0 Cecelia F. McCoy, CMC 4 City Clerk Attachment CECELIA F. NICCOY, CHIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCa roanokeva.gov June 19, 2020 Ellen Stick 2218 Windsor Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Stick: CECELIA T. WEBB, CHIC Assistant Depute City Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, C< t Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. NICCOY, CMC CitN Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk( roanokeca.gov June 19, 2020 Rachel Hopkins 2032 Westover Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Hopkins: CECELIA T. WEBB, Ch1C Assistant Deputy Cih Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, .J qwo Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. DICCOY, CDIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a roanokeva.gov June 19, 2020 Jerel Rhodes 3731 Rolling Hill Avenue, N. W. Roanoke, Virginia 24017 Dear Mr. Rhodes: CECELIA T. NVEBB, Ch1C Assistant Depuh' Cih Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. DICCOY, CDIC Cih Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk�a roanoke%a.goN June 19, 2020 Cheryl Mosley 2431 Staunton Avenue, N. W. Roanoke, Virginia 24017 Dear Ms. Mosley: CECELIA T. N EBB, Ch9C Assistant Depute Cih Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. NICCOY, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkC roanokeva.goc June 19, 2020 Cynthia Lawrence 2509 Nottingham Road, S. W. Roanoke, Virginia 24014 Dear Ms. Lawrence: CECELIA T. NVEBB, CIVIC Assistant Depot }r Cite Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. NICCOY, CHIC Cite Clerk Landon Howard 6123 Flamingo Drive Roanoke, Virginia 24018 Dear Mr. Howard: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. NV., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (_540) 853 -1145 E -mail: clerk(droanoke,,a.goe June 19, 2020 CECELIA T. WEBB, CMC Assistant Depute Cite Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, y� Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. NICCOY, CDIC Cite Clerk Joyce Waugh 3522 Holland Drive Roanoke, Virginia 24018 Dear Ms. Waugh: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCa roanokeva.nov June 19, 2020 CECELIA T. WEBB, CHIC Assistant Depute Cite Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, J-: Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. NICC01', CHIC Cih Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(! roanokexa.gox June 19, 2020 James E. Smith, Sr. 3547 Penarth Road, S. W. Roanoke, Virginia 24014 Dear Mr. Smith: CECELIA T. NVEBB, CHIC Assistant Depute Cite Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, y� Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. hICCOY, CDIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk@roanoke%a.gov June 19, 2020 Pete Eshelman 3017 Hemlock Road, S. W. Roanoke, Virginia 24014 Dear Mr. Eshelman: CECELIA T. NN EBB, ChIC Assistant Deputy Cite Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, 1 Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. IN1CCOY, (1IC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(axoanokeNa.go% June 19, 2020 Abby Hamilton, CEO United Way of Roanoke Valley 325 Campbell Avenue Roanoke, Virginia 24016 Dear Ms. Hamilton: CECELIA T. WEBB, CIVIC Assistant Depute Cih Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, . `�`Zc el`__ %�- C-c �,��z CJ Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. NICCOY, CIVIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk (a roanokesa.nos June 19, 2020 Shaleen Powell 102 Campbell Avenue, S. W. Apartment #4 Roanoke, Virginia 24011 Dear Ms. Powell: CECELIA T. VvEBB, ChIC Assistant Depute Cit.N Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, Id i 1 Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. NICCOY, C`IC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a roanokeva.gov June 19, 2020 Carole Tarrant 4412 Bedford Street, S. W. Roanoke, Virginia 24018 Dear Ms. Tarrant: CECELIA T. NVEBB, CHIC Assistant Depute City Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. NICC01', CHIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a roanokeva.gov June 19, 2020 Brenda Hale, President The Roanoke Branch of the NAACP 3651 Martinell Avenue, S. W. Roanoke, Virginia 24018 Dear Ms. Hale: CECELIA T. WEBB, Ch1C Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. NICC01', CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCa roanokeva.gov June 19, 2020 Mignon Chubb -Hale 2721 Cove Road, N.W. Roanoke, Virginia 24017 Dear Ms. Chubb -Hale: CECELIA T. WEBB, CHIC Assistant Deputy Cit Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. DICCOY, GNIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a roanokeva.goN June 19, 2020 Dr. Elda Stanco Downey 375 Allison Avenue, S. W. Roanoke, Virginia 24016 Dear Dr. Downey: CECELIA T. NN EBB, C;NIC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. h1CC01', CHIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCa roanokeva.goy June 19, 2020 Christion Bryant 3424 Courtland Road Roanoke, Virginia 24012 Dear Mr. Bryant: CECELIA T. WEBB, ChIC Assistant Deputy Cit} Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. DICCOY, CD1C City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerkCa roanokeva.goc June 19, 2020 Brianna Wilson 4758 Westvale Road, N. E. Roanoke, Virginia 24019 Dear Ms. Wilson: CECELI A T. IYEBB, CHIC .assistant Deputy Cit} Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, Cecelia F. McCoy, CMC City Clerk Attachment CECELIA F. NICCOY, CINiC City Clerk Mignon Chubb -Hale 2721 Cove Road, N.W. Roanoke, Virginia 24017 Dear Ms. Chubb -Hale: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: elerk(ii roanoko a.goc June 19, 2020 CECELIA T. wEBB, Cti1C Assistant Depute Cite Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. Sincerely, Cecelia F. McCoy, CMC City Clerk Attachment Appointment to the Star City Strong Recovery Fund Task Force scratch biscuitco 06/23/2020 07:03 PM Susie McCoy /Employees /City_of_Roanoke scratchbiscuitco @gmail.com Mr. Webster: At a regular meeting of the Council of the City of Roanoke, which was held on Monday, June 15, 2020, you were appointed to the Star City Strong Recovery Fund Task Force. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I have attached a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke on this Task Force. 2019 FOIA.pdf Cecelia "Susie" McCoy City Clerk Office of the City Clerk 540 - 853 -6358