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HomeMy WebLinkAboutCouncil Actions 07-06-20ROANOKE CITY COUNCIL ORGANIZATIONAL MEETING J U LY 61 2020 2:00 P.M. CITY COUNCIL CHAMBER AGENDA PRICE 41772 - 070620 PARTICIPATION BY ELECTRONIC COMMUNICATIONS PURSUANT TO AMENDMENT 28 TO HB29 (SECTION 4- 0.01(G), CHAPTER 1283, VIRGINIA ACTS OF ASSEMBLY (2020), SECTION 2.2- 3708.2 (A), CODE OF VIRGINIA (1950), AS AMENDED, AND OTHER APPLICABLE LAWS AND ORDINANCES. The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge 1. Call to Order. 2. Roll Call. Council Member Osborne was absent. NOTICF- Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, July 9 at 7:00 p.m., and Saturday, July 11 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. 3. Statement of Purpose. Mayor Sherman P. Lea, Sr. 1 M 9 A Resolution establishing a meeting schedule for City Council commencing July 1, 2020, and terminating December 31, 2020. Adopted Resolution No. 41772 - 070620. (6 -0, Council Member Osborne was absent) Adjourned — 2:06 p.m. 2 ROANOKE CITY COUNCIL IMMEDIATELY FOLLOWING ORGANIZATIONAL MEETING JULY 69 2020 CITY COUNCIL CHAMBER AGENDA PARTICIPATION BY ELECTRONIC COMMUNICATIONS PURSUANT TO AMENDMENT 28 TO HB29 (SECTION 4- 0.01(G), CHAPTER 1283, VIRGINIA ACTS OF ASSEMBLY (2020), SECTION 2.2- 3708.2 (A), CODE OF VIRGINIA (1950), AS AMENDED, AND OTHER APPLICABLE LAWS AND ORDINANCES. The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge 1. Call to Order - -Roll Call. Council Member Osborne was absent. The Invocation was delivered by Mayor Sherman P. Lea, Sr. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Lea. Welcome. Mayor Lea. 3 NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, July 9 at 7:00 p.m., and Saturday, July 11 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Based upon Executive Order Number Fifty -One, issued by Governor Northam on March 12, 2020, Amended Executive Order Number Fifty -Three on April 15, 2020, Amendment 28 to HB29 (adopted April 22, 2020) (Section 4- 0.01(g), Chapter 1283, Virginia Acts of Assembly (2020), Virginia Code Section 2.2- 3708.2 (A), and other applicable Executive Orders, laws, and ordinances, City Council will be conducting this regular session of City Council by electronic communication means without a quorum of City Council physically present in Council Chamber and without the presence of members of the public in the City Council Chamber. In order to afford citizens an opportunity to provide comments to City Council during the COVID -19 pandemic disaster, citizens wishing to address the Council during this regular session of City Council conducted by electronic communication means were instructed to sign -up by emailing or by calling the City Clerk's Office at clerk6d)roanokeva.gov and (540) 853- 2541, by 12:00 p.m., on July 6. 4 Those citizens, who have signed up to speak before the Council, have been provided the Zoom meeting information and will be allowed to join the meeting and address City Council by electronic communication means. Ed Sparrow, 2537 Weaver Road, S. W., addressed the Council on rethinking /reinstating Parks and Recreation funding to youth athletics. Whitney Leeson, 212 North Broad Street, Salem, Virginia, addressed the Council in regards to National Trust for Historic Preservation recommendations for confederate memorial removal. John Woolwine, 4825 Hickory Hill Drive, addressed the Council in opposition of removal of Lee Monument for at least six months to allow the public time to reflect on the issue. Freeda Cathcart, 2516 Sweetbriar Avenue, S. W., addressed the Council in support of removal of the Lee Monument and renaming the plaza to honor peace. 4• CONSENT AGENDA: (APPROVED 6 -0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C -1 Minutes of the regular meetings of City Council held on Monday, May 18, 2020; recessed until Thursday, May 28, 2020; and on Monday, June 1, 2020. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C -2 A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting by electric communication means to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. RECOMMENDED ACTION: Concurred in the request. 5 C -3 A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, July 20, 2020, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager may determine, in his discretion, to consider a request of Local Environmental Agriculture Project (LEAP), for tax exemption of real property located at 0 Salem Avenue, S. W., 1718 Salem Avenue, S. W., 0 Campbell Avenue, S. W., and 712 Patterson Avenue, S. W. RECOMMENDED ACTION: Concurred in the request. C -4 Annual Report of the City Treasurer's Office for Calendar Year 2019. RECOMMENDED ACTION: Received and filed. C -5 Reports of qualification of the following individuals: Stephen D. Poff as a City representative (Chief Magistrate) of the Court Community Corrections Program Regional Community Criminal Justice Board for a three -year term of office commencing July 1, 2020 and ending June 30, 2023; Meighan Sharp as a member of the Roanoke Arts Commission for a three -year term of office, commencing July 1, 2020 and ending June 30, 2023; Annette Lewis as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office commencing July 1, 2020 and ending June 30, 2021; Robert Ledger as a City representative of the Virginia's First Regional Industrial Facility Authority for a term of office ending June 30, 2022; and Christopher Vail as a member of the Board of Zoning Appeals for a three -year term of office commencing January 1, 2021 and ending December 31, 2023. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. A 6. PETITIONS AND COMMUNICATIONS: a. A communication from the Commonwealth's Attorney recommending acceptance of the Victim/Witness Program Grant from the Department of Criminal Justice Services in accordance with the Virginia Crime Victim and Witness Rights Act; and a communication from the City Manager concurring in the recommendation. Adopted Resolution No. 41773 - 070620 and Budget Ordinance No. 41774 - 070620. (6 -0, Council Member Osborne was absent) b. A communication from the City Treasurer recommending acceptance of the reimbursement as a Licensed Agency of DMV ( "DMV Select "); and a communication from the City Manager concurring in the recommendation. Adopted Budget Ordinance No. 41775 - 070620. (6 -0, Council Member Osborne was absent) C. Presentation by Tatiana Durant, representing, NO Justice, NO Peace, to share information with regard to D.A.R.E. Officers in schools. Received and filed. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER: BRIEFINGS: • Bus Transit Facility Briefing - 20 minutes Received and filed. At 3:20 p.m., the Mayor left the meeting and relinquished the chair to the Vice - Mayor. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the Southwest Virginia Regional Employment Coalition Grant from the Virginia Department of Social Services to maintain existing services to the Temporary Assistance to Needy Families population. Adopted Resolution No. 41776- 070620 and Budget Ordinance No. 41777 - 070620. (5 -0, Mayor Lea was not present when vote was recorded; Council Member Osborne was absent) 7 2. Acceptance of the Fiscal Year 2020 Juvenile Justice and Delinquency Prevention Title II Grant from the Virginia Department of Criminal Justice Services for the Creative Opportunities for Restorative Education (CORE) Project. Adopted Resolution No. 41778 - 070620 and Budget Ordinance No. 41779 - 070620. (5 -0, Mayor Lea was not present when vote was recorded; Council Member Osborne was absent) 3. Acceptance of the Fiscal Year 2021 Virginia Domestic Violence Victim Fund Grant from the Virginia Department of Criminal Justice Services. Adopted Resolution No. 41780 - 070620 and Budget Ordinance No. 41781- 070620. (5 -0, Mayor Lea was not present when vote was recorded; Council Member Osborne was absent) 4. Acceptance of the Virginia Department of Social Services Child Abuse and Neglect Prevention Program Grant. Adopted Resolution No. 41782 - 070620 and Budget Ordinance No. 41783 - 070620. (5 -0, Mayor Lea was not present when vote was recorded; Council Member Osborne was absent) 5. Acceptance of the Fiscal Year 2020 Coronavirus Aid, Relief, and Economic Security Act — Coronavirus Relief Funds allocated to state and local governments based on population proportions. Adopted Resolution No. 41784 - 070620 and Budget Ordinance No. 41785 - 070620. (5 -0, Mayor Lea was not present when vote was recorded; Council Member Osborne was absent) 6. Acceptance of the Fiscal Year 2020 Coronavirus Aid, Relief, and Economic Security Act — Provider Relief Funds allocated for eligible providers who bill for Medicare fee - for - service. Adopted Resolution No. 41786- 070620 and Budget Ordinance No. 41787 - 070620. (5 -0, Mayor Lea was not present when vote was recorded; Council Member Osborne was absent) 7. Approval of Human Services Advisory Board allocation of funding to various non - profit agencies for Fiscal Year 2020 - 2021; and execution of a Contract with the Council of Community Services to conduct performance audits. Adopted Resolution No. 41788 - 070620 and Budget Ordinance No. 41789 - 070620. (5 -0, Mayor Lea was not present when vote was recorded; Council Member Osborne was absent) 1.1 8. Approval of Roanoke Arts Commission allocation of funding to specific arts and culture agencies for Fiscal Year 2020 — 2021. Adopted Resolution No. 41790 - 070620 and Budget Ordinance No. 41791- 070620. (5 -0, Mayor Lea was not present when vote was recorded; Council Member Osborne was absent) 9. Acquisition of real property rights in connection with the Wasena Bridge Replacement Project. Adopted Ordinance No. 41792 - 070620. (5 -0, Mayor Lea was not present when vote was recorded; Council Member Osborne was absent) 10. Execution of Amendment No. 7 to the contract between the City of Roanoke and Intrado Life and Safety Solutions Corporation f /k /a West Safety Solutions Corporation to provide services in connection with the City's E -911 operations. Adopted Resolution No. 41793 - 070620. (5 -0, Mayor Lea was not present when vote was recorded; Council Member Osborne was absent) 11. Adoption of a resolution expressing intent to remove the Lee Monument; and authorization to schedule a public hearing on August 16, 2020, at 7:00 p.m., to hear the views of citizens. Adopted Resolution No. 41794 - 070620. (5 -0, as amended, Mayor Lea was not present when vote was recorded; Council Member Osborne was absent) 12. Authorization to enter into an Amended and Restated Joint Intergovernmental Agreement with the Counties of Roanoke, Franklin, Botetourt and the Cities of Roanoke and Salem for the Roanoke Valley Juvenile Detention Commission. Adopted Ordinance No. 41795 - 070620. (5 -0, Mayor Lea was not present when vote was recorded; Council Member Osborne was absent) COMMENTS OF THE CITY MANAGER. The City Manager offered the following comments: Re- opening of City Facilities Today the City continued its limited, phased re- opening of municipal facilities to the general public. The Municipal Building is now open from 8 a.m. to 5 p.m., Monday through Friday. M • Citizens who need to visit offices in person —other than the Treasurer's Office and Commissioner of the Revenue's Office —are strongly encouraged to contact the office in advance and make an appointment, to minimize delays and frustrations. • Citizens will be required to social distance and wear a face covering while inside the building. • While some employees will continue to telework, during the next few weeks we will use a measured approach to gradually bring more of them back into the workplace. • It is important to note – some City offices and facilities are still not accessible to the public in person. • The Permit Center is not open to walk -in customers. Staff will continue to perform the majority of customer interactions remotely. • Library branches now offer curbside pickup. Citizens may also return books at any of the branches via the drop boxes. • Citizens are encouraged to continue to access Social Services by phone, email and online. However, Social Services offices have re- opened to the public from 8 a.m. to 5 p.m., Monday through Friday. • More detailed information is available on our website at roanokeva.gov/starcitystrong. • 1 want to thank citizens for their patience with the implementation of temporary changes to our operations and services. Star City Strong Recovery Fund Task Force • The Task Force began meeting on June 26 to review the funding resources made available by Council to support the recovery efforts, and the various guidelines and restrictions that accompany those resources, and align them with priorities for recovery. • Following a set of discussions and series of meetings, the Task Force will identify recommendations to Council on the types of programs and initiatives for which the funds should be used. • The Task Force will meet weekly in July, with its recommendations provided to Council at their meeting on July 20. • There will be opportunities for the community to become further engaged in this effort later in July. Changing of the Guard • With the departure of Public Works Director Bob Bengston on June 30, staff in the department have taken on new roles effective July 1: • Mark Jamison was selected as Roanoke's new Public Works Director. • Dwayne D'ardenne has been chosen to fill Mark's position as Transportation Manager. 10 o With Dwayne's departure as Stormwater Manager, each of the four section heads within the Stormwater Division has graciously agreed to assume additional leadership responsibilities by serving in an acting role within that division for two months at a time, until the position can be filled. • Marcus Aguilar, Senior Stormwater Research Engineer, will assume the role initially, effective today (July 6). Marcus will be followed by Joseph Arthur, CIP Program Manager; Michael Venable, Stormwater Field Operations Manager; and Leigh Anne Weitzenfeld, Water Quality Administrator. Roanoke is so fortunate to have outstanding City employees who know their jobs well, and can step into new roles as appropriate. b. CITY ATTORNEY: 1. Readoption and reenactment of the Code of the City of Roanoke (1979), as amended. Adopted Ordinance No. 41796- 070620. (5 -0, Mayor Lea was not present when vote was recorded; Council Member Osborne was absent) 2. Approval to reinstate, reordain and reaffirm Ordinance No. 41703- 032720, as supplemented by Ordinance No.41709- 040620. Adopted Ordinance No. 41797 - 070620. (5 -0, Mayor Lea was not present when vote was recorded; Council Member Osborne was absent) 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. An ordinance ratifying the declaration of June 19, 2020 as a City holiday in celebration of Juneteenth. Adopted Ordinance No. 41798 - 070620. (5 -0, Mayor Lea was not present when vote was recorded; Council Member Osborne was absent) 11 b. An ordinance creating the Equity and Empowerment Advisory Board. Adopted Ordinance No. 41799 - 070620. (5 -0, Mayor Lea was not present when vote was recorded; Council Member Osborne was absent) C. A resolution appointing Dr. Brenda L. Hale as a member of the Star City Strong Recovery Fund task force. Adopted Resolution No. 41800 - 070620. (5 -0, Mayor Lea was not present when vote was recorded; Council Member Osborne was absent). Waived residency requirement. d. A resolution appointing Cecelia T. Webb as Deputy City Clerk. Adopted Resolution No. 41801 - 070620. (5 -0, as amended, Mayor Lea was not present when vote was recorded; Council Member Osborne was absent) 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Council Member Bestpitch advised that Mayor Lea and Roanoke Valley Sister City President Mary Jo Fassie drafted a letter of congratulations to Emmanuelle Lejeune who was elected the first female mayor of the city of Saint -Lo, France. He also announced that July 30 is the International Day of Friendship celebrated annually in hopes to foster friendship amongst people, cultures and countries and inspire peace throughout the world; and asked citizens to reach others who live abroad to share the value of their friendship. Council Member Price proclaimed that the City would continue fight the battle against the Coronavirus pandemic; encouraged all to wear masks and follow the CDC and VDH safety precautions and guidelines and to be mindful of the health of all citizens. Council Member White -Boyd expressed condolences to the family of Ms. Evelyn Bethel and acknowledged her as an icon and advocate who worked very hard to preserve the history of the Gainsboro neighborhood and championed several causes in the community. Council Member Davis expressed gratitude to all who participated in the Boys and Girls Club 4th of July virtual race. The running and walking, event usually held in downtown Roanoke, was held in a virtual format; sign ups exceeded all expectations. 12 Vice -Mayor Cobb encouraged parents and /or guardians in the Roanoke City Schools district to complete the online survey requested by the Transition and Restoration Task Force, charged to provide plans and policy recommendations to guide Roanoke City Public Schools through transition for the 2020 -2021 school year; encouraged parents to participate in the walking tour to meet the newly appointed Superintendent Verletta White (schedule is posted on the website); extended condolences to the family of Louis Tudor, a community icon and owner of the former Tudor Biscuits in downtown Roanoke; and announced the 100th birthday of the beloved artist Dorothy Gillespie, a Roanoke native, and encouraged the community to visit her exhibitions at the Taubman Museum of Art. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. See below. At 5:34 p.m., Vice -Mayor Cobb declared the Council Meeting in recess for a Closed Meeting through electronic communication means. At 5:43 p.m., Mayor Lea entered the Closed Meeting. At 6:15 p.m., the Council Meeting reconvened with Mayor Lea presiding and all Members of the Council in attendance, with the exception of Council Member Osborne. CERTIFICATION OF CLOSED MEETING. (6 -0, Council Member Osborne was absent) Reappointed Drew Kepley as a member of the Architectural Review Board for a four -year term of office commencing October 2, 2020 and ending October 1, 2024; and appointed Husain B. Alam to replace John Fulton (Architect) for a four -year term of office ending October 1, 2024. Appointed Marc Nelson (City employee) to replace R. B. Lawhorn as a member of the Board of Trustees, City of Roanoke Pension Plan for a two - year term of office ending June 30, 2022; and appointed David Jeavons (Roanoke Regional Airport Commission representative) to fill the unexpired term of Alan Hullette for a term of office ending June 30, 2022. Appointed India Miller to replace Dan Brokaw (Builder) as a member of the Building and Fire Code Board of Appeals for a three -year term of office ending June 30, 2023. Reappointed Jeffrey Todd as a member of the Mill Mountain Advisory Board for a three -year term of office ending June 30, 2023. 13 Reappointed Auraliz Quintana as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2023. Appointed Council Member Djuna Osborne as an Elected Official representative of the Virginia's First Regional Industrial Facilities Authority for a four -year term of office ending June 30, 2024. 12. ADJOURNED - 6:20 P.M. 14 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41772 - 070620. A RESOLUTION establishing a meeting schedule for City Council for the first half of the Fiscal Year commencing July 1, 2020, and terminating December 31, 2020. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. This resolution establishes a schedule of regular meetings for City Council for the first half of the Fiscal Year commencing July 1, 2020, and terminating December 31, 2020. 2. For the first half of such fiscal year, City Council shall hold regular meetings on the first and third Mondays of each month, at the following times of commencement: (a) Unless otherwise provided by resolution of Council, each regular meeting on the first Monday in each month shall commence at 9:00 a.m. for the conduct of informal meetings, work sessions, or closed meetings. Thereafter, Council shall take up the regular agenda at 2:00 p.m. Council may recess between the 9:00 a.m. session and the 2:00 p.m. session. The organizational meeting of City Council on the first meeting in July, 2020, shall commence at 2:00 p.m., and immediately following, Council shall take up the regular agenda. (b) Unless otherwise provided by resolution of Council, each regular meeting on the third Monday in each month shall commence at 2:00 p.m. for the conduct of regular business. The second meeting of each month shall be recessed upon the completion of all business except the conduct of public hearings, and such meeting shall be reconvened at 7:00 p.m. on the same day for the conduct of public hearings. 3. When any regularly scheduled Monday meeting shall fall on a holiday of the City, such meeting shall be held on Tuesday next following. 4. All regular meetings of City Council shall be held in the Council Chamber, Room 450, of the Noel C. Taylor Municipal Building, unless otherwise provided by resolution of Council, with the exception of the 9:00 a.m. session of the regular meeting on August 3, 2020, which shall commence at Fallon Park Elementary School, 502 19th Street, S.E., Roanoke, Virginia 24013 beginning at 9:00 a.m., and after recess, reconvene at Council Chamber. 5. City Council may prescribe a day or time other than that established by this resolution or a meeting place other than that established by this resolution by adoption of a resolution establishing a new meeting day, place or time. City Council shall cause a copy of such resolution to be posted adjacent to the door of the Council Chamber and inserted in a newspaper having general circulation in the City at least seven days prior to the date of the meeting at such amended day, time or place. 6. This Resolution shall have no application to special meetings of City Council called pursuant to Section 10 of the City Charter. ATTEST: ultc ' A q& d&t City Clerk. 6144uq l.ffi-on Dear Mayor Lea and Members of City Council: The Roanoke Valley Preservation Foundation (RVPF) believes that historic preservation can play a powerful role in telling the full story of our history in a truthful and inclusive manner. It is, however, a history that includes painful circumstances and difficult stories. It is imperative we understand how a one - dimensional retelling of our past history has resulted in a contemporary society where structural racism exists as evidenced by systematic inequities in criminal justice, employment, education, housing, health care, political representation, etc. As the recent protests and Black Lives Matter movement demonstrate, a number of people view Confederate monuments as a celebration of Lost Cause mythology and decry the fact they serve as a rallying point for the bigotry and hatred promoted by neo- Nazis, neo- Confederates, and other white supremacist groups. Governor Northam has signed the Confederate monuments bill (SB 183/HB 1537) and effective July 1, localities are authorized to remove, relocate, or contextualize Confederate monuments in their communities as they see fit. Now is the time to address the location of these monuments in public spaces and it is our responsibility to advocate on behalf of a history that contributes to a more equitable, just, and inclusive future for all residents of Roanoke City. The National Trust for Historic Preservation (NTHP) has developed an informative website that provides helpful guidance and resources for addressing this difficult issue. We encourage all leaders and concerned citizens to visit this site at: https: / /savingplaces.org /stories /after- c;harlottesville- confederate - memorials #.Xv3dl8JYZPY The Board of Trustees of RVPF has adopted the NTHP's position on Confederate monuments as cited in the excerpt below (see website for full statement): "We believe it is past time for us, as a nation, to acknowledge that these symbols do not reflect, and are in fact abhorrent to, our values and to our foundational obligation to continue building a more perfect union that embodies equality and justice for all. We believe that removal may be necessary to achieve the greater good of ensuring racial justice and equality. Although Confederate monuments are sometimes designated as historic, and while many were erected more than a century ago, the National Trust supports their removal from our public spaces when they continue to serve the purposes for which many were built —to glorify, promote, and reinforce white supremacy, overtly or implicitly. While some have suggested that removal may result in erasing history, we believe that removal may be necessary to achieve the greater good of ensuring racial justice and equality. And their history needs not end with their removal: we support relocation of these monuments to museums or other places where they may be preserved so that their history as elements of Jim Crow and racial injustice can be recognized and interpreted." RVPF encourages the City of Roanoke to consider carefully each Confederate monument in order to fully understand its original purpose as well as its potential to contribute to the full narrative of our shared history. While it is important to erase the false narrative and racist ideology these monuments represent to many, the history they represent can be valuable in expanding our myopic view of the past when accurately interpreted within their full context. RVPF firmly believes these monuments can be located in appropriate educational settings and provided with an historical context that openly discusses the original message and purpose of the monuments as well as the current social justice movement that has resulted in a demand for their relocation. Additionally, it is essential this narrative recognize the important role African Americans, Native Americans, and other under - represented people have played in our history and the contributions they have made to our nation. We encourage City Council to work with local museums, historical organizations, and community groups to determine the best treatment of these monuments so they can help us confront the reality of our painful past, invite reconciliation for the present, and create a future free from discrimination. We encourage the City to form a committee to evaluate judiciously all options, including the possibility of relocating the Robert E. Lee monument from Lee Plaza to an appropriate location with a Civil War connection (e.g. Evergreen Memorial or other cemetery with Civil War dead, Hanging Rock Battlefield, Appomattox Courthouse, etc.) or a museum interested in developing an interpretive history exhibit exploring the legacies of slavery. RVPF offers our support to the City and its citizens as we seek a meaningful, truthful, and inclusive solution to this important and difficult issue. Whitney Leeson, RVPF on behalf of the RVPF Board July 2, 2020 I(H \1).A!!O\ Whitney Leeson, RVPF on behalf of the RVPF Board July 2, 2020 SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., SUITE 452 ROANOKE, VIRGINIA 24011 -1594 TELEPHONE: (540) 853 -2444 FAX: (540) 853 -1145 EMAIL: MAYORa),ROANOKEVA.GOV July 6, 2020 The Honorable Vice -Mayor Joseph L. Cobb and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Cobb and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, Sherman P. Lea, Sr. Mayor SPL:ctw COMMITTEE VACANCIES /REAPPOINTMENTS July 6, 2020 Public VACANCIES: Term of office on the Architectural Review Board ending October 1, 2023. Term of office (Builder) on the Building and Fire Code Board of Appeals ending June 30, 2023. Term of office on the City Planning Commission ending December 31, 2024. Term of office (Citizen Member) on the City of Roanoke Finance Board ending June 30, 2022. Unexpired term of office on the Mill Mountain Advisory Board ending June 30, 2020. Term of office on the Roanoke Valley Regional Cable Television Committee ending June 30, 2023. Term of office on the Towing Advisory Board ending October 31, 2023. Term of office (Citizen at Large /Business) on the Youth Services Citizen Board ending June 30, 2023. 1 6 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 6, 2020 Subject: Tax Exemption Public Hearing Request on Real Property of Local Environmental Agriculture Project (LEAP) Background: Pursuant to the requirements of the Virginia Code, if the City Council wishes to consider the application of the Local Environmental Agriculture Project (LEAP) for tax - exempt status on real property, Council must first conduct a public hearing. LEAP a non - stock, non - profit corporation has applied for tax exemption of real property located in the City, at 0 Salem Ave (Tax Map #1211604), 1718 Salem Ave SW (Tax Map #1211605), 0 Campbell Ave SW (Tax Map #1112820), and 712 Patterson Ave SW (Tax Map #1 1 12822). Considerations: LEAP is a non - profit organization whose mission is to nurture healthy communities and resilient local food systems. LEAP recently assumed management of Roanoke Community Garden Association (RCGA) leases, properties, and programs, including ownership of the parcels formerly owned by RCGA bearing Official Tax Map Nos. 1211604, 121 1605, 1 1 1 2820, and 1 1 1 2822. LEAP will continue to use the properties in the same way that RCGA used them previously, as spaces for community gardens. The community gardens serve the community by providing residents with no cost or low -cost access to garden space to grow fresh produce for their household consumption and to build community connections. Roanoke City Council previously adopted an ordinance exempting RCGA from assessment of real estate taxes on these parcels. Recommended Action: This report is to request that a public hearing be authorized and advertised on the above matter for City Council's regular meeting on Monday, July 20, 2020 at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager may determine. - - - -- - --------------- -- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, City Treasurer William B. Robertson, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Treasurer's Office Annual Report for 2019 City of Roanoke Mission Statement: As stated in the Code of Virginia, the responsibilities of the Treasurer are to: • Collect State and Local taxes and other revenues, • To invest and safeguard the funds, and • To disburse the funds as directed by the local governing body. The City of Roanoke Treasurer's Office is committed to providing quality customer service and ensuring fair and equal treatment in collecting taxes and fees from everyone. Office Accreditation: Since 2008, the City of Roanoke Treasurer's Office has been accredited through the Treasurers' Association of Virginia (TAV). Certification Program: This certification program is designed to advance the professionalism of the local government Treasurer and the staff in the Commonwealth of Virginia. This certification like the Local Government Finance Association requires special study, knowledge, and skills. This Certification Program sets forth the regulations and standards that recognize professional attainment. The designation for the Treasurer is a Master Government Treasurer (MGT) and the Deputies are Master Governmental Deputy Treasurer (MGDT). This program is administered by the University of Virginia's Weldon Cooper Center for Public Service and the University's School of Continuing and Professional Studies. Current Certifications in the Treasurer's Office: • Evelyn W. Powers, Treasurer, MGT — 39 year experience with the City of Roanoke • Terra D. Heavner, Chief Deputy Treasurer, MGDT — 26 years experience with the City of Roanoke • Jonathan E. Craft, Tax Compliance Supervisor, MGDT— 25 years experience with the City of Roanoke • Patrick Hedrick, Tax Compliance Administrator, MGDT — 9 months experience with the City of Roanoke (prior employment with Town of Wythe Treasurer) There are currently 5 additional staff enrolled in the program ( 2 of who will certify in November 2020). e FY2017 �x FY2018 FY2019 Treasurer Department Budget Personal Services Fringe Benefits Contractual Services Internal Services Other Department Total Department Keimoursement trom State Compensation Charges Budget $812,296 $293,511 $52,172 $41,011 - - - -- $271,429 $1,470,419 Board $273,497 $863,712 $353,795 $240,003 $ -__ $310,923 $1,768,433 $275,595 $825,930 $358,579 f $250,761 $ $287,661 $1,722,931 $279,058 Real Estate Payments Processed 10,000 20,000 30,000 9716 J� ,7 F� 40,000 50,000 60,000 70,000 80,000 90,000 100,000 FY2019 FY2018 FY2017 $0 Real Estate Taxes Collected .; $20,000,000 $40,000,000 $60,000,000 $80,000,000 $100,000,000 $120,000,000 Delinquent Real Estate Collected $1,650,000 $1,700,000 $1,750,000 $1..935..13 $1,800,000 $1,850,000 $1,900,000 $1,950,000 Real Estate Current and Delinquent Years Collection Rates FY201 FY201 FY201 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Delinquent Real Estate Collection Rates a Real Estate Collection Rates for Current FY 8 FY2019 FY2018 FY2017 Personal Property Bills Processed Calendar Year 0 20,000 40,000 60,000 80,000 100,000 120,000 FY2019 FY2018 FY2017 Personal Property Collected by Calendar Year $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 Delinquent Personal Property Taxes Collected $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 Personal Property Current and Delinquent Years Collection Rates FY2019 FY2018 FY2017 0.00% 10.00% 20.00% 30.00% 40.00% 50.00% 60.00% 70.00% 80.00% 90.00% Delinquent Personal Property Collection Rates Personal Property Collection Rates for Current FY 100.00% FY2019 FY2018 FY2017 Business License Accounts Processed 0 2,000 4,000 6,000 8,000 10,000 12,000 FY2019 FY2018 FY2017 Business License Taxes Collected Calendar Year $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 Delinquent Business License Collected $0 $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 $80,000 14 Business License Taxes Current and Delinquent Years Collection Rates FY2019 FY2018 FY2017 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% Delinquent Business License Collection Rates Business License Collection Rates for Current Years C' 100% Trust Tax Collections Admissions, Transient, Food &Beverage FY2019 FY2018 FY2017 $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 $18,000,000 FY2017 FY2018 FY2019 Admissions Tax $447,622 $992,421 $857,579 Transient Occupancy $4,317,618 $5,375,713 $4,564,108 Food & Beverage Taxes $15,996,897 $16,609,514 $16,335,846 Penalties, Interest and Fees by Tax Types Personal Personal Personal Personal Property Property Property Property Penalties Interest Admin Fees DMV Fees Paid to State ■ FY2017 $301,592 $186,724 $307,279 $70,135 FY2018 $372,942 $238,044 $369,416 $133,075 FY2019 $385,535 $238,881 $336,561 $133,075 0 Real Estate Real Estate Penalties Interest $739,748 $382,127 $738,748 $351,943 $713,401 $456,894 Real Estate Admin Fees $72,587 $64,163 $79,552 m Business Business License License Penalties Interest $150,642 $27,670 $115,883 $36,206 $137,477 j $93,555 Business License Admin Fees $8,883 $9,406 $21,665 I Debt Set -Off Fees $125,365 $126,739 $111,855 FY2017 FY2018 FY2019 Number of Properties Sold 21 42 25 Tax Sales Proceeds from Tax Sales $190,303.99 $523,543.11 $373,318.00 r FY2017 FY2018 FY2019 Tax Sale Proceeds Returned to City from Court $27,569.92 $52,687.08 $37,192.00 r Dog License Fees Collected and Other Work Related to Mandates by State Number of Dog License Sold Dog License Renewal Notices Rabies Certificates Sent to Other Localities ■ FY2017 3,637 5,665 4,679 FY2018 3,263 4,879 I 5,478 FY2019 3,263 9,977 j —' 5,990 w, ■ FY2017 FY2018 FY2019 Dog License Fees Collected $34,351.00 $30,560.00 $27,688.00 DMV Select Transactions &Revenue 60,000 50,000 40,000 30,000 20,000 10,000 - - 0 DMV Transactions Processed DMV Revenue Received from State Fa 2017 City's General Fund Portion of Revenue 2018 ■ 2019 Treasurer's Portion of Revenue 2017 2018 2019 DMV Transactions Processed 2,547 11,021 17,845 DMV Revenue Received from State $ 11,995.75 $ 39,300.21 $ 53,449.93 City's General Fund Portion of Revenue $ 2,399.15 $ 9,596.60 $ 10,689.99 Treasurer's Portion of Revenue $ 7,860.04 $ 31,440.17 $ 42,759.94 Recent Enhancements: In March of 2020, Roanoke City Treasurer's Office partnered with PetData to allow citizens the ability to purchase dog licenses on -line, pay with a credit card or debt card, and make donations to the Roanoke Regional Animal Shelter. This has greatly enhanced the services to our dog owners as they can update their dog information without calling or coming into the Treasurer's Office. All PetData services are confidential to our citizens. This service has greatly reduced labor intensive data entry for the Treasurer's Office, and provides better accessibility to Animal Control Officers allowing them to respond more efficiently. More information at: https: / /www.roanokeva.gov /1505 /Dog- Licenses GIS —Tax Tab gisre.roanoke ..oN.N�.B BB.a�N Q���� �e � , , �.. _ I puop'ny lrrpmv,—rus Sketches 81m.ges Assessments S.h,s Fl-duyg Community Incentrwi, T. Act- -1 TI-1— SPIN' T1, Nurrobs, 1191101 *P Address 5202 AVIATION DR NW ROANOkL Total Balance Due (including all prior years), $0.00 Current Sitting Current Payments 5 year Summary in The lax bill data and payment provided I-en, represents mformartron as it currently exists in the Roanoke City Real Estate — co flect-, system. This data is subject to change daily as payments may take up to 2 23 business days to post if you have any questions about the balances and or payment please call the City Treasurer Choi, at 540-853-2561 Information on our Services Visit our website at: http: / /www.roanokeva.gov /treasurer Like us on Facebook: www. facebook .com /roanokecitvtreasurer Telephone: (540) 853 -2561 Visit us at: Noel C. Taylor Municipal Building 215 Church Avenue, SW, Suite 254 Roanoke, VA 24011 24 Questions? Contact: Evelyn W. Powers, MGT, CAP, Roanoke City Treasurer evelyn,ppowers@roanokeva.gov (540) 853 -2561 CECELIA F. hICCON', CHIC Cih Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov July 7, 2020 Krystal Hullette, Director Court and Community Services 1717 Peters Creek Road, N. W. Roanoke, Virginia 24017 Dear Ms. Hullette: CECELIA T. WEBB, CHIC Deputy' Cite Clerk This is to advise you that Stephen D. Poff has qualified as the City representative (Chief Magistrate) of the Court Community Corrections Program Regional Community Criminal Justice Board for a three -year term of office ending June 30, 2023. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Stephen D. Poff, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative (Chief Magistrate) of the Court Community Corrections Program Regional Community Criminal Justice Board for a three -year term of office commencing July 1, 2020 and ending June 30, 202 ,Y, according to the best of my ability. (So help me God) STEF The foregoing oath of office was taken, sworn to, ­ St ephen D. Poff this /6 day of , -2. 2020. HEN D. POFF and subscribed before me by Brenda S. Hamilton, Clerk of the Circuit Court By';y�Y� Clerk CECELIA F. 6ICCOY, CMC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk�'droanokeva.go% July 7, 2020 Melissa Murray, Secretary Roanoke Arts Commission Roanoke, Virginia Dear Ms. Murray: CECELIA T. WEBB, CHIC Depute CRN Clerk This is to advise you that Meighan Sharp has qualified as a member of the Roanoke Arts Commission for a three -year term of office, commencing July 1, 2020 and ending June 30, 2023. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Meighan Sharp, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a three -year term of office, commencing July 1, 2020 and ending June 30, 2023, according to the best of my ability. (So help me God.) MEIGHAN SHA The foregoing oath of office was taken, sworn to, and subscribed before me by Meighan Sharp this ZL day of 2020. Brenda S. Hamilton, Clerk of the Circuit Court By ,!, , Clerk CECELIA F. MCCOY, CDIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerks roanokeca.gov July 7, 2020 Landon C. Howard, President Visit Virginia's Blue Ridge 101 Shenandoah Avenue, S. W. Roanoke, Virginia 24016 -2044 Dear Mr. Howard: CECELIA T. WEBB, CINIC Depute City Clerk This is to advise you that Annette Lewis has qualified as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office ending June 30, 2021. Sincerely, of . Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Annette Lewis, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office commencing July 1, 2020 and ending June 30, 2021, according to the best of my ability. (So help me God) ANNETTE LEWIS The foregoing oath of office was, taken, sworn to, and subscribed before me by Annette Lewis this 26 � da �t� 2020. �._ Y Brenda S. Hamilton, Clerk of the Circuit Court Gierk CECELIA F. 11CCON', C11C Cih Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Far. (540) 853 -1145 E -mail: clerk(# roanokeNa.goN' July 7, 2020 Christy Straight, Project Manager Virginia's First Regional Industrial Facility Authority 6580 Valley Center Drive, Suite 124 Radford, Virginia 24141 Dear Ms. Straight: CECELIA T. WEBB, ChIC Depoh Cite Clerk This is to advise you that Robert Ledger has qualified as a City representative of the Virginia's First Regional Industrial Facility Authority for a term of office ending June 30, 2022. Sincerely, ev-'e-G a- --� YAL CxA�- Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Robert Ledger, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Virginia's First Regional Industrial Facility Authority for a term of office ending June 30, 2022, according to the best of my ability. (So help me God). Robert edger The foregoing oath of office was taken, sworn to, and subscribed before me by Robert Ledger this ?i�day of 2020. Brenda S. Hamilton, Clerk of the Circuit Court lerk CECELIA F. p1CCON', CIVIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.goN July 7, 2020 Tina Carr, Acting Secretary Board of Zoning Appeals Roanoke, Virginia Dear Ms. Carr: CECELIA T. NV EBB, CHIC Depuh Cite Clerk This is to advise you that Christopher Vail has qualified as a member of the Board of Zoning Appeals for a three -year term of office, commencing January 1, 2021 and ending December 31, 2023. Sincerely, O'"� J. A&&� Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Cominonwaalth of Virginia, City of Roanoke, to- M: I, Christopher Vail, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Zoning Appeals for a three -year term of office commencing January 1, 2021, and ending December 31, 2023, according to the best of my ability. (So help me God.) CHRISTOPHER VAIL The foregoing oath of office was taken, sworn to, and subscribed before me by Christopher Vail this day of 77�, ; r k 2020. Brenda S. Hamilton, Clerk of the Circuit Court r C// "'e Bv�1 z,� _ Clerk 0� V IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41773 - 070620. A RESOLUTION authorizing acceptance of a Victim /Witness Assistance Program grant from the Commonwealth of Virginia Department of Criminal Justice Services, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: The City Manager is hereby authorized on behalf of the City to accept from the Commonwealth of Virginia Department of Criminal Justice Services a Victim /Witness Assistance Program grant in the amount of $304,408 for Fiscal Year 2020 -2021, such grant being more particularly described in the report to Council dated July 6, 2020. 2. The local cash match for Fiscal Year 2020 -2021 shall be in the amount of $32,242. 3. The City Manager is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the grant in a form approved by the City Attorney. 4. The City Manager is further directed to furnish such additional information as may be required by the Department of Criminal Justice Services in connection with the acceptance of the foregoing grant or with such project. ATTEST: City Clerk. i7 �k IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41774 - 070620. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Victim Witness Program Grant, amending and reordaining certain sections of the 2019- 2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019 -2020 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Salaries 35- 150 - 4572 -1002 $ 218,080 City Retirement 35- 150 - 4572 -1105 25,944 ICMA Retirement 35- 150 - 4572 -1115 5,311 401 Health Savings 35- 150- 4572 -1117 35- 150 - 4572 -1120 1,591 17,089 FICA 35- 150- 4572 -1126 1,823 Dental Insurance 35- 150 - 4572 -1130 2,857 Life Insurance 35- 150 - 4572 -1131 611 Disability Insurance 35- 150 - 4572 -1180 40,320 Medical Insurance Administrative Supplies 35- 150 - 4572 -2030 8,008 Dues and Memberships 35- 150 - 4572 -2042 150 8,116 Training and Development 35- 150 - 4572 -2044 750 35- 150 - 4572 -2160 Postage Office Rental 35- 150 - 4572 -3075 6,000 Revenues Victim Witness FYI -Fed 35- 150 - 4572 -4572 228,306 Victim Witness FYI -State 35- 150- 4572 -4573 76,102 Victim Witness FYI - Local Match 35- 150 - 4572 -4574 32,242 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. OM ONWEALTtf OF VIRG1NI Zr ROq q owo 14, N - I' � e DONALD S. CALDWELL �IiGi73t ` COMMONWEALTH'S ATTORNEY CITY OF ROANOKE OFFICE OF THE COMMONWEALTH'S ATTORNEY 315 CHURCH AVENUE ROANOKE, VIRGINIA 24016 July 6, 2020 Honorable Sherman P. Lea, Sr., Mayor Honorable Joseph L. Cobb, Vice -Mayor Honorable William D. Bestpitch, Council Member Honorable Michelle L. Davis, Council Member Honorable Djuna L. Osborne, Council Member Honorable Anita J. Price, Council Member Honorable Patricia White -Boyd, Council Member Dear Mayor Lea and Members of City Council: Subject: Acceptance of the Victim Witness Program Grant Background: AREA CODE 540 TEL. No. 853 -2626 FAx 853 -1201 The Victim Witness Assistance Program has been awarded a twelve month, $304,408 grant ( #21- A8554VW19) from the Department of Criminal Justice Services (DCJS). This grant will allow the Victim Witness Assistance Program to continue to provide comprehensive information and direct services to crime victims and witnesses in accordance with the Virginia Crime Victim and Witness Rights Act. The Victim Witness Program will operate with one full -time coordinator and one full -time assistant for the Circuit Court, as well as two full -time assistants for the Juvenile and Domestic Relations District Court and one full -time assistant for the General District Court. The Victim Witness Program is coordinated by the Office of the Commonwealth's Attorney. Considerations: The cost to the City for the grant would be $32,242 as a local cash match for a total grant budget of $336,650. This local cash match is included in the General Fund FY 2020 -2021 adopted budget in the Transfer to Grant Fund account (01- 250 - 9310 - 9535). Recommendations: Accept the Victim Witness Grant #21 -A8554VW1 9 of $304,408 with the City of Roanoke providing $32,242 as a local cash match from the funding provided in the Transfer to Grant Fund account. Authorize the City Manager to sign and execute all appropriate documents, approved as to form by the City Attorney, to obtain Grant #21 -A8554VW1 9. Adopt the accompanying budget ordinance to establish revenue estimates of $304,408 in state grant funds and $32,242 in local match in the Grant Fund, transfer local match totaling $32,242 from the General Fund and appropriate funding totaling $336,650 as outlined on Attachment A in accounts to be established in the Grant Fund by the Director of Finance. Zr lly submitted, Donald S. Caldwell Commonwealth's Attorney DSC:jsl c: Robert S. Cowell, Jr., City Manager Daniel J. Callaghan, City Attorney Amelia C. Merchant, Director of Finance Cecelia F. McCoy, City Clerk Troy A. Harmon, Municipal Auditor Victim Witness Coordinator ATTACHMENT A PROGRAM BUDGET 1002 Regular Employee Salaries $218,080 1105 City Retirement $ 25,944 1115 ICMA Retirement $ 5,311 1116 ICMA Match $ 0 1117 RHSA (1 %) $ 1,591 1120 FICA $ 17,089 1180 Medical Insurance $ 40,320 1126 Dental Insurance $ 1,823 1130 Life Insurance $ 2,857 1131 Disability Insurance $ 611 2030 Administrative Supplies $ 8,008 2042 Dues /Membership $ 150 2044 Training and Development $ 8,116 2144 Travel $ 0 2160 Postage $ 750 2035 Equipment $ 0 3075 Other Rental $ 6,000 TOTAL $336,650 CITY COUNCIL L AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 6, 2020 Subject: Acceptance of Victim /Witness Assistance Program Grant I concur with the recommendation from Donald S. Caldwell, Commonwealth's Attorney, to accept funding from the Department of Criminal justice Services of the Commonwealth of Virginia for continuation of the Victim /Witness Assistance Program in the amount of $304,408, with the City providing the local match of $32,242. 1 further recommend adopting the accompanying budget ordinance to establish a revenue estimate of $304,408 in state grant funds, and to appropriate funding totaling $336,650 in accounts to be established by the Director of Finance. Robert S. Cowell, fir. City Manager Distribution: Council Appointed Officers Amelia Merchant, Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41775- 070620. AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles to be a License Agent called a DMV Select Office, amending and reordaining certain sections of the 2020 -2021 General Fund and Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 General Fund and Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Contingency 01- 300 - 9410 -2199 $ 15,000 Revenues DMV Fees- City Portion 01- 110 - 1234 -0932 15,000 Grant Fund Appropriations FICA 35- 110 - 4530 -1120 2,500 Bonus and Separation Pay 35- 110 - 4530 -1153 27,000 Administrative Supplies 35- 110 - 4530 -2030 7,500 Expendable Equipment ( <$5,000) 35- 110 - 4530 -2035 15,000 Training and Development 35- 110 - 4530 -2044 8,000 Revenues DMV Fees- Treasurer Portion 35- 110 - 4530 -4530 60,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. i • t COUNCIL CITY AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 6, 2020 Subject: Virginia Department of Motor Vehicles (DMV) - DMV Select Program Background: In February 2017, the City of Roanoke Treasurer's Office entered into an agreement with the Commonwealth of Virginia Department of Motor Vehicles to be a License Agent called a DMV Select Office. This agreement is on an annual basis from July 1 - June 30 of each year. The agreement is signed by the City Treasurer, the City Manager, and the Commissioner of DMV. The transactions that can be processed by the Roanoke City DMV Select are specifically authorized by DMV and any additional authorized transactions or duties to be assigned to the DMV Select Office will be identified in writing. The City Treasurer receives compensation monthly at a rate of 4.5% up to the first $500,000 in gross transactions and 5.00% over $500,000. This rate schedule starts over at each July 1. The monthly compensation fees are split with the City receiving 20% and the City Treasurer receiving 80 %. Considerations: City Council action is needed to accept and appropriate funds received for reimbursement to the City of Roanoke Treasurer for being a License Agent of DMV ( "DMV Select "). Recommended Action: Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $ 75,000 with 20% or $15,000 going into the General Fund account 0l -1 10- 1234 -0932 DMV Fees -City and 80% or $60,000 into the Grant Fund. Appropriate funding of $15,000 into the City Manager Contingency account 01- 300 - 9410 -2199 and the Treasurer's portion, $60,000, into the Grant Fund accounts to be established by the Director of Finance. � � 1h. >40,ue�J Evelyn W. Powers City Treasurer Distribution: Council Appointed Officers Amelia C. Merchant, Acting Director of Finance Sherman M. Stovall, Assistant City Manager for Operations W. Brent Robertson, Assistant City Manager for Community Development CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 6, 2020 Subject: Virginia Department of Motor Vehicles (DMV) - DMV Select Program concur with the recommendation from funding from the Department of Mot Virginia received for reimbursement to 1 a License Agency of DMV ( "DMV Select "). Evelyn Powers, City Treasurer, to accept or Vehicles of the Commonwealth of he City of Roanoke Treasurer for being further concur with the establishment of a revenue estimate in the amount of $75,000 with 20% or $15,000 going into the General Fund account 01 -1 10- 1234 -0932 DMV Fees -City, and 80% or $60,000 into the Grant Fund; and appropriation of funding of $15,000 into the City Manager Contingency account 01- 300 - 9410 -2199 and the Treasurer's portion, $60,000, into the Grant Fund accounts to be established by the Director of Finance. aeF--------------------------- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Amelia Merchant, Director of Finance SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 Email: clerk @roanokeva.gov July 6, 2020 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: Council Members William D. Bestpitch Joseph L. Cobb Michelle L. Davis Djuna L. Osborne Anita J. Price Patricia White -Boyd We jointly sponsor a request of Tatiana Durant, representing, NO Justice, NO Peace, to present information with regard to D.A.R.E. Officers in schools, at the regular meeting of City Council to be held on Monday, July 6, 2020, at 2:00 p.m. Sincerely, Joseph L. Cobb Vice -Mayor Michelle L. Davis Council Member JLC /MLD:ctw 07.06.20 GRTC ! TRANSIT STATION CITY COUNCIL BRIEFING .� Roanoke, Virginia ROANOKE i ■►yi[y�Y.Ia ■:Y.1TTi SPECTRUM DESIGN i, architects ! engineers INTERNATIONAL AA i EXISITING SITE PLAN PW NDM SPECTRUM DESIGN A;,, architects I engineers Roanoke, Virginia ROANOKE INTERNATIONAL rr CONTEXT MATERIALS ISrIck Sfe01 Gloss Wood M A T E R IA L P A L E T T E Nell" Roanoke, Virginia ROA N O K E SPECTRUM DESIGN architects I eng! nee rs INTERNATIONAL PLAN NORTH NN �fIt Ir R.0' "AL p' V/ SCALE 364'- T -p PROPOSED SITE LAYOUT WITH ZONING INFORMATION 'WWRoanoke, Virginia ROA N O K E ■►'ll[«I�Y.La ■�Y.13Ti SPECTRUM DESIGN $$ architects I engineers INTERNATIONALr d► AERIAL VIEW LOOKING SW 1~140y m� MRoanoke, Virginia ROANOKE -,- , _ _ I N T E R N A T 1 0 N A L SPECTRUM DESIGN architects I engineers AERIAL VIEW LOOKING NE Roanoke, Virginia ROANOKE 4r o•aw SPECTRUM DESIGN architects I engineers I N T E R N A T 1 0 N A L AERIAL VIEW LOOKING SE CONCEPT VIEW FROM WEST STATION VIEW FROM ISLAND PLATFORM SPECTRUM DESIGN architects I engineers A' Roanoke, Yirgmsa ROANOKE INTERNATIONAL frosted glass at restrooms and utility areas r - - -- I screened -me- c-ha' n,-ic--,al yard SOUTH ELEVATION (Salem Avenue, SW) EAST ELEVATION (3rd Street, SW) aluminum curtainwall glazing system curved mechanical screen r— pre-finished aluminum panel cornice main entry off salem avenue painted, exposed steel columns metal panel accent over windows face brick, red ............... ............. WEST ELEVATION '_P� AV I law screened mechanical yard (transformer) NORTH ELEVATION (dashed in for clarity) (Norfolk Avenue, SW) VALLEY METRO BUILDING ELEVATIONS Michael Baker SPECTRUM DESIGN architects I engineers Wo Roanoke, Virginia ROANOKE I N T E R N A T I O N A L roof mounted equipment screen pre - finished composite aluminum panel cornice �l Jt SOUTH ELEVATION entry from Salem Avenue (Salem Avenue, SW) WEST ELEVATION rks� %1W7_L -�. GREYHOUND BUILDING ELEVATIONS EAST ELEVATION (3rd Street, SW) �P NORTH ELEVATION (Norfolk Avenue, SW) Y I nova �� Pfflw - - SPECTRUM DESIGN architects I engineers Roanoke, Virginia ROANOKE INTERNATIONAL Ir" AERIAL VIEW LOOKING NW Roanoke, Virginia I POP 1.00M p, SPECTRUM DESIGN architects I engineers INTERNATIONAL ;r e EYE LEVEL PERSPECTIVE VIEW FROM SALEM AVENUE LOOKING WEST �ll@y ® � :. SPECTRUM DESIGN pqwm architects I engineers INTERNATIONAL Roanoke, Virginia ROANOKE EYE LEVEL PERSPECTIVE VIEW FROM SALEM AVENUE LOOKING EAST Volley .W ' all'o"oanoke, Virginia ROANOKE Michael Baker SPECTRUM DESIGN architects I engineers I N T E R N A T I O N A L -&, EYE LEVEL PERSPECTIVE VIEW FROM SALEM AVENUE LOOKING EAST V�■��e'y SPECTRUM DESIGN architects engineers INTERNATIONAL Roanoke, Virginia ROANOKE r EYE LEVEL PERSPECTIVE VIEW FROM SALEM AVENUE LOOKING EAST V�■��e'y SPECTRUM DESIGN architects engineers INTERNATIONAL Roanoke, Virginia ROANOKE VIEW FROM NORFOLK AVENUE LOOKING SOUTH V�■��ey �� ©�- - SPECTRUM DESIGN architects 1 engineers Roanoke, Virginia ROANOKE INTERNATIONAL STAGE STAGE STAGE 3 PHASING STRATEGY FINAL Va��eV Roanoke, Virginia ROANOKE Michael Baker , k"Ji SPECTRUM DESIGN architects 1 engineers I N T E R N A T I O N A L IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA Th 6th day of July, 2020. No. 41776 - 070620. A RESOLUTION authorizing the acceptance of an Employment Advancement for Temporary Assistance to Needy Families (TANF) Participants grant from the Virginia Department of Social Services (VDSS); authorizing the City of Roanoke to serve as the primary fiscal agent for the distribution of such funds to the provider agencies for services provided to the local departments of social services (DSS) in Roanoke City, Roanoke County, Franklin County, Botetourt County, and Craig County; and authorizing execution of any and all necessary documents to comply with the terms and conditions of the grant. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The Employment Advancement for TANF Participants grant from the VDSS, in the amount of $204,979.55, with no required local match, for the period commencing July t, 2020, through June 30, 2021, is hereby ACCEPTED. The grant shall be used for the purpose of providing, maintaining, and improving existing services to eligible TANF recipients by the provider agencies which comprise the Southwest Virginia Regional Employment Coalition, for services provided to the local departments of social services in Roanoke City, Roanoke County, Franklin County, Botetourt County, and Craig County, along with Total Action for Progress, and Goodwill Industries of the Valleys, designed to assist such recipients obtain employment or, where appropriate, an alternative disability income, as further set forth in the City Council Agenda Report dated July 6, 2020. 2. The City of Roanoke is authorized to be the primary fiscal agent for this grant, and shall be responsible for distributing the grant proceeds to the provider agencies for services provided to the local DSS agencies. The City Manager is hereby authorized to execute any and all requisite documents pertaining to the City's acceptance of these funds, and to furnish such additional information as may be required in connection with the City's acceptance of the grant funds. All such documents shall be approved as to form by the City Attorney. ATTEST: e..� w �. City Clerk. R -Tanf Grant SW VA Reg Emp Coalition (7.6.20) 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41777- 070620. AN ORDINANCE to appropriate funding from the Federal Government through the Commonwealth of Virginia Department of Social Services for the Southwest Virginia Regional Employment Coalition Grant, amending and reordaining certain sections of the 2020 -2021 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Fees for Professional Services 35- 630 - 8872 -2010 $ 204,980 Revenues SWVA Regional Employment Coalition FY21 35- 630 - 8872 -8872 204,980 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 0.0'c� A. ct%'T City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 6, 2020 Subject: Southwest Virginia Regional Employment Coalition Background: The City of Roanoke Department of Social Services (DSS), in collaboration with the local departments of Social Services in Roanoke County, Franklin County, Craig County, and Botetourt County, along with Total Action for Progress (TAP) and Goodwill Industries of the Valleys, was awarded funding for the Employment Advancement for Temporary Assistance to Needy Families (TANF) Participants grant from the Virginia Department of Social Services (VDSS) in the amount of $204,979.55 for the operating period of July 1, 2020 through June 30, 2021. The agencies named have formed the Southwest Virginia Regional Employment Coalition. The grant is to assist citizens of our localities who are receiving TANF benefits to obtain employment or, where appropriate, an alternative disability income. The City of Roanoke is to be the primary fiscal agency for this grant, and is to be responsible for distributing the grant proceeds to the provider agencies for services provided to the local departments of social services. Considerations: The above grant funding is required to maintain existing services to the TANF population such as job development /placement, mental health screening and referral, and medical case management, which will enable them to obtain employment. When appropriate, Supplemental Social Security Income advocacy is provided in an effort to obtain an alternative monthly disability income for this population. Recommended Action: Adopt a resolution accepting the grant as presented, authorizing the City of Roanoke to be the fiscal agent for the grant, and authorizing the City Manager to execute all appropriate documents related to the acceptance of the funding. All documents shall be in such form as approved by the City Attorney. Adopt the accompanying budget ordinance to increase the revenue estimate in the amount of $204,979.55 and to appropriate the same to the expenditure account for Social Services programs. This program has no local match, as it is funded at 100 %. -------------------------- Robert S. Cowell, .Jr. City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Steven W. Martin, Director of Human /Social Services #CM20 -00071 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41778 - 070620. A RESOLUTION accepting the Juvenile Justice and Delinquency Prevention Title II grant made to the City from the Virginia Department of Criminal Justice Services; and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Juvenile Justice and Delinquency Prevention Title II grant made to the City from the Virginia Department of Criminal Justice Services in the amount of $57,468, with no local match required from the City, for the term beginning July 1, 2020, through June 30, 2021, to be provided by Family Service of Roanoke Valley as the sub - recipient, to create and administer the Creative Opportunities for Restorative Education (CORE) Project, a program used by Roanoke City Public Schools to increase protective factors for youth at risk of juvenile justice involvement and to decrease further acts of misconduct, as more particularly described in the City Council Agenda Report dated July 6, 2020. 2. The City Manager is hereby authorized to accept, execute, and file on behalf of the City of Roanoke, any and all documents required to obtain such funding. All such documents shall be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: City Clerk. R- Juvenile Justice & Delinquency Prevention- Creative Opportunities for Restorative Education (CORE) Project (7.6.20) 1 P IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41779- 070620. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia Juvenile Justice and Delinquency Prevention Title II grant for the Creative Opportunities for Restorative Education (CORE) Project, amending and reordaining certain sections of the 2020 -2021 Grant Fund — Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Alternate Day School 35- 630 - 5039 -4615 $ 57,468 Revenues CORE Program FY21 – Federal 35- 630 - 5039 -5039 57,468 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: duly 6, 2020 Subject: Acceptance and Appropriation of ,Juvenile ,Justice and Delinquency Prevention Title II Grant Funds for FY20. Background: The Virginia Department of Criminal justice Services has awarded the City of Roanoke Federal funding from the juvenile justice and Delinquency Prevention Title II grant program. This funding will be used by Family Service of Roanoke Valley (FSRV) as a sub recipient to create and administer the Creative Opportunities for Restorative Education (CORE) Project. The amount of the grant is $57,468 for a one -year term beginning July 1, 2020. The CORE Project provides a school day program for Middle and High School aged youth who have received out of school suspensions. The goal of the CORE program is to increase protective factors for youth at risk of juvenile justice involvement and decrease further acts of misconduct. An individualized service plan will include life skills and service learning programming taken from evidenced based youth development curriculum. CORE will take place during the school day, providing a safe place where participants can voluntarily engage in pro - social activities. CORE facilitators will promote positive adult relationships and leadership qualities while inspiring a future focused outlook and community connections. Referrals will come from Roanoke City Public Schools when a student in grades 6 through 12 are placed in out of school suspension. CORE will be available to suspended youth up to four hours per day, five days per week and will include transportation. The site of the CORE program is the EnVision Center of the Roanoke Redevelopment and Housing Authority. Family Service will enroll CORE participants in the Teen Outreach Program (TOP) for ongoing prevention services following their return to school. The Teen Outreach Program is FSRV's nationally recognized evidence based program in operation since 1996. Interventions to prevent school discipline problems that can lead to school removals and early intervention with the juvenile justice system which contribute to the school -to- prison pipeline. Behavioral, social, and academic interventions are provided through restorative justice programming and supportive counseling targeted at Roanoke City Public Schools' most at -risk youth in grades six through eight. This Project provides academic and behavioral support to adolescents in a supportive and enriching environment with the ultimate goal of ensuring that school -aged youth "by- PASS" early law enforcement involvement and juvenile courts. Considerations: There is no current program in Roanoke that students can access for support and protective factors during the school day when students are in an out of school suspension. When students are suspended from school, they are often unsupervised in the home and vulnerable to risky behaviors. Amherst County Schools has an Alternative Suspension Center and in a two -month period, they reported a 63% reduction in out of school suspensions compared to the previous year. Family Service of Roanoke Valley seeks to provide similar results in Roanoke through the Creative Opportunities for Restorative Education program. There is no Match required for this grant and no City funding is required. Recommended Action: Adopt a resolution accepting the Juvenile Justice and Delinquency Prevention Title II Grant funding from the Virginia Department of Criminal Justice Services Grant # 21- A5016JJ17 for the Creative Opportunities for Restorative Education (CORE) Program. Authorize the City Manager to execute any forms required by the Virginia Department of Criminal Justice Services in order to accept these funds, such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate for Federal grant funds of $57,468 and appropriate funding in the amount of $57,468 into expenditure accounts to be established by the Director of Finance. ----- - ---- ------- Robert S Cowell, Jr. City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager for Community Development Steven Martin, Director of Human and Social Services Jamie Starkey, CORE Coordinator, Family Service Roanoke Amelia C. Merchant, Director of Finance James M. O'Hare, Youth Care Administrator 2 COMMONWEALTH of VIRGINIA Shannon Dion nepartmew of( 171inal Justice Services Director Washington Building 1100 Bank Street Megan Peterson Richmond, Virginia 23219 Chief Deputy Director (804) 786.4000 www.dcjs.virginia.gov May 28, 2020 Mr. Robert S. Cowell Jr. City Manager City of Roanoke 215 Church Ave., SW, Room 364 Roanoke, VA 24011 RE: JJDP TITLE II - Restorative Education Dear Mr. Cowell: Congratulations on being a recipient of the above referenced grant program! Your DCJS grant award number is 21- A5016JJ17 and was approved for a total award of $57,468, funded in part through Federal Grant 2017 -JF -FX -0018. The project period is 07/01/2020 through 06/30/2022. Included with this letter is a Statement of Grant Award /Acceptance (SOGA). Please note hard copies of the General Special Conditions, as well as the Reporting Requirements and Projected Due Dates, are no longer included as part of the Grant Award Package. Instead, these documents have been combined and are now referred to as Conditions and Requirements and are posted online at https:,',w«%ti.dcis %ireinia ,off / grants /grant requireinents. In addition to the General Special Conditions, there may be Specific Special Conditions related to your Grant Award. You are required to view these conditions online via the Grants Management Information System (GMIS) at https: /i,�rants cicjs vir Tinia gov, under menu item View Status -> Special Conditions. if you have not previously done so, you must obtain a user name and password set up by your Finance Officer in order to use this web -based system. We will be happy to assist you in any way we can to assure your project's success. To indicate your acceptance of the award and conditions, please sign the included SOGA and return it electronically within the next 60 days to �(,Yrantsint;mt'a'dcis virginia gov. Ifyou have questions, contact Ed Holmes at (804) 786 -4576 or via email at Ed.Holmes @dcjs.virginia.gov. Sincerely, Shannon Dion STATEMENT OF GRANT AWARD (SOGA) Virginia Department of Criminal Justice Services 1 100 Bank Street, 12th Floor Richmond, Virginia 23219 JJDP TITLE II - Restorative Education Subgrantee: Roanoke DUNS Number: 006704316 DCJS Grant Number: 21- A5016JJ17 Grant Start Date: 07/01/2020 Grant End Date: 06/30/2022 Federal Grant Number: Federal Awardee: Federal Catalog Number: Project Description: Federal Start Date: 2017 -JF -FX -0018 OJJDP 16.540 To support state and local delinquency prevention and intervention efforts and the juvenile justice system. 10/1/2017 Federal Funds: $ 57,468 State General Funds: $ State Special Funds: $ Agency Match: $ Total Budget: $57,468 Director Ms. Jamie Starkey Director of Community Services Community and Family Svcs of Roanoke Valley 360 Campbell Avenue, SW Roanoke, VA 24016 (540) 795 -4652 Administrator Mr. Robert S. Cowell Jr. City Manager City of Roanoke 215 Church Ave., SW, Rm 364 Roanoke, V A 24011 (540) 853 -2333 citymgr @roanokeva.gov �_ Finance Office — Ms. Amelia Merchant Finance Director City of Roanoke 215 Church Ave., SW, Rm 461 Roanoke, VA 24011 (540) 853 -6800 ame l ia. merchant @roanokeva.gov *Please indicate your ICR in the space provided, if applicable. As the duly authorized representative, the undersigned, having received the Statement of Grant Awards (SOGA) and Special Conditions, hereby accepts this grant and agree to the conditions and provisions of all other Federal and State laws and rules and regulations that apply to this award. Signature: Authorized Official (Project Administrator) Title: Date: Page 1 of 2 dcjs - excel - 1212001 $0 $0 $0 TOTAL EQUIPMENT: $2,268 $0 $0 $0 $2,268 5. Supplies and Other Expenses DCJS FUNDS APPLICANT MATCH TOTAL $0 FEDERAL STATE CASH IN -KIND Type Quantity Price Cash funds from sources other than grant program supporting this project- (itemize). Do not add to requested Project Budget Summary accounts.) Program Supplies 75 58.86 $4,415 TOTAL INDIRECT COST: $0 $0 $4,415 Event Costs 115 5.00 $575 $575 Recruitment Advertising 3 238 $714 $714 Background Checks 3 91.01 $273 $273 Training Fees 4 160 $640 $0 $0 $57,468 $640 Payroll Processing Exp 12 18.24 $219 $219 Outreach Materials 100 5.86 $586 $586 Audit 1 572 $572 $572 Liability Insurance 1 467 $467 $467 Technology Svcs & Sec 6 94.5 $567 $567 Internet & Phone Service 6 55 $330 $330 TOTAL SUPPLES AND OTHER: $9,357 1 $0 $0 $0 $9,357 6. Indirect Cost DCJS FUNDS APPLICANT MATCH TOTAL $0 FEDERAL STATE CASH IN -KIND Cash funds from sources other than grant program supporting this project- (itemize). Do not add to requested Project Budget Summary accounts.) TOTAL INDIRECT COST: $0 $0 $0 $0 $0 GRAND TOTAL: $57,468 $0 $0 $0 $57,468 7. Cash Funds Cash funds from sources other than grant program supporting this project- (itemize). Do not add to requested Project Budget Summary accounts.) TOTAL: $57,468 $0 $0 $0 $57,468 Page 2 of 2 dcjs- excel- 12/2001 i IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41780 - 070620. A RESOLUTION authorizing acceptance of the FY 21 Virginia Domestic Violence Victim Fund grant made to the City of Roanoke by the Virginia Department of Criminal Justice Services, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf of the City to accept from the Virginia Department of Criminal Justice Services, the FY 21 Virginia Domestic Violence Victim Fund grant in the amount of $31,588, with a local match of $24,007, making total funding of $55,595, for the continued employment of the Police Department's Sexual Violence Specialist and Hispanic Outreach Coordinator, as more particularly described in the City Council Agenda Report dated July 6, 2020. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing grant. ATTEST: 0"-jj-j�,4.V City Clerk. R- police dept domestic violence Victim Fund grant 7.6.20.doc �T IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41781 - 070620. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Virginia Sexual and Domestic Violence Victim Fund Grant, amending and reordaining certain sections of the 2020 -2021 Grant Fund — Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Wages City Retirement Health Savings FICA Dental Insurance Life Insurance HAS – ER Health Insurance – ER Revenues Domestic Violence Victim FY21 – State Domestic Violence Victim FY21 – Local 35- 640 - 3378 -1002 $ 38,172 35- 640 - 3378 -1105 6,160 35- 640 - 3378 -1117 388 35- 640 - 3378 -1120 2,518 35- 640 - 3378 -1126 449 35- 640 - 3378 -1130 508 35- 640 - 3378 -1182 2,600 35- 640 - 3378 -1185 4,800 35- 640 - 3378 -3378 31,588 35- 640 - 3378 -3379 24,007 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT r To: Honorable Mayor and Members of City Council Meeting: July 6, 2020 Subject: 2021 Virginia Domestic Violence Victim Fund Grant Background: The Department of Criminal justice Services of the Commonwealth of Virginia has awarded the Roanoke Police Department $31,588 in grant funding as part of the Virginia Domestic Violence Victim Fund. There is no local match requirement. The Roanoke Police Department will use the award to partially fund its existing Sexual Violence Specialist position. The Sexual Violence Specialist was previously funded as a full -time employee position through a combination of general funds and grant funds in the absence of alternative grant funding sources. The 2021 Virginia Domestic Violence Victim Fund grant is not sufficient to fully cover the salary and benefits of a full time position. To maintain the position as a full time employee at current salary and benefit levels, the City of Roanoke will be required to provide an additional $24,007 in funding to the 2021 Virginia Domestic Violence Victim Fund grant. The Sexual Violence Specialist is an essential employee who provides services to the victims of sexual assault. The Sexual Violence Specialist investigates sexual violence offenses, ensures that victims receive support services throughout their case, and prepares cases for prosecution. Beyond the services that the employee provides in a grant funded capacity, the individual also serves as the Hispanic Outreach Coordinator for the Roanoke Police Department. The Hispanic Outreach Coordinator coordinates community events, assists in criminal investigations, and works to improve community relations. Recommended Action: Accept the 2021 Virginia Domestic Violence Victim Fund grant described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the Grant fund for State grant funds of $31,588, transfer funding in the amount of $24,007 from the Transfer to Grant Fund account (01- 250 - 9310 -9535) to provide local funding, and appropriate total funding of $55,595 for salary and benefits into accounts to be established by the Director of Finance in the Grant Fund. a7f S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Sam Roman, Chief of Police 2 Shannon Dion Director Megan Peterson Chief Deputy Director COMMONWEALTH of VIRGINIA Department Of T 'i"[ly1lnal ,hislice Services Washington Building June 3, 2020 Mr. Bob Cowell City Manager City of Roanoke 215 Church Ave., SW, Rm 364 Roanoke, VA 24011 RE: Virginia Domestic Violence Victim Fund /Discretionary Dear Mr. Cowell: 1100 Bank Street Richmond, Virginia 23219 (804) 786 -4000 www.dcjs.virginia.gov Congratulations on being a recipient of the above referenced grant program! Your DCJS grant award number is 21- 05277DV21 and was approved for a total award of $31,588. The project period is 07/01/2020 through 06/30/2021. Included with this letter is a Statement of Grant Award/Acceptance (SOGA). Please note hard copies of the General Special Conditions, as well as the Reporting Requirements and Projected Due Dates, are no longer included as part of the Grant Award Package. Instead, these documents have been combined and are now referred to as Conditions and Requirements and are posted online at https: / /www dcjs virginia gov /grants /grant - requirements. In addition to the General Special Conditions, there may be Specific Special Conditions related to your Grant Award. You are required to view these conditions online via the Grants Management Information System (GMIS) at littps: / %rants.dcjs.virgiiiia.gov under menu item View Status -> Special Conditions. If you have not previously done so, you must obtain a user name and password set up by your Finance Officer in order to use this web -based system. We will be happy to assist you in any way we can to assure your project's success. To indicate your acceptance of the award and conditions, please sign the included SOGA and return it electronically within the next 60 days to = rantsmt ;mt(a,dcjs.virt:inia.�,,ov. If you have questions, please contact Chrissy Smith at (804) 371 -2638 or via email at christeen .smith@dcjs.virginia.gov. Sincerely, Shannon Dion STATEMENT OF GRANT AWARD (SOGA) Virginia Department of Criminal Justice Services 1100 Bank Street, 12th Floor Richmond, Virginia 23219 Virginia Domestic Violence Victim Fund /Discretionary Subgrantee: Roanoke DCJS Grant Number: 21- 05277DV21 Grant Start Date: 07/01/2020 Grant End Date: 06/30/2021 Indirect Cost Rate: % *If applicable Federal Funds: $ 0 State General Funds: $ 0 State Special Funds: $31,588 Local Match: $ 0 Total Budget: $31,588 Project Director Project Administrator Finance Officer Lt. Jamey H. Bowdel Mr. Bob Cowell Ms. Amelia Merchant Planning & Analysis Supervisor City Manager Finance Director City of Roanoke Roanoke Police Department 348 Campbell Ave., SW City of Roanoke 215 Church Ave., SW, Rm 364 215 Church Ave., SW, Rm 461 Roanoke, VA 24016 Roanoke, VA 24011 Roanoke, VA 24011 (540) 853 -2337 jamey.bowdel@roanokeva.gov (540) 853 -2333 bob.cowell@roanokeva.gov (540) 853 -6800 amelia.merchant @ roanokeva.gov *Please indicate your ICR in the space provided, if applicable. As the duly authorized representative, the undersigned, having received the Statement of Grant Awards (SOGA) and reviewing the Special Conditions, hereby accepts this grant and agree to the conditions and provisions of all other Federal and State laws and rules and regulations that apply to this award. Signature: Title: Date: Authorized Official (Project Administrator) PL IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41782 - 070620. A RESOLUTION authorizing the acceptance of the Child Abuse and Neglect Prevention Program Grant to the City of Roanoke ( "City ") by the Virginia Department of Social Services ( "VDSS ") in the amount of $50,000; and authorizing the City Manager to execute any documentation required to accept such grant on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke that: I. The City hereby accepts the Child Abuse and Neglect Prevention Grant (Grant) in the amount of $50,000, by the VDSS, with a local in -kind match in the amount of $9,516 to be provided by the City and a cash match in the amount of $2,984 to be provided by the City, for the term beginning July 1, 2020, through June 30, 2021, in connection with the Parenting Little Ones Program, such Grant to be used for the purpose of providing parenting classes with an in -home component to parents of children 0 -5 years old identified by the City of Roanoke Department of Social Services, and Blue Ridge Behavioral Health and Intercept Youth Services as at risk of abusing and neglecting their children, and for the payment of certain other costs and expenses, all as more particularly set forth in the City Council Agenda Report dated July 6, 2020. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, the Grant agreement with the VDSS and all necessary documents required to accept the Grant. All documents shall be upon form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with City's acceptance of this Grant. ATTEST: e J• City Clerk R -Child Abuse & Neglect Prevention Program grant.(7.6.20) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41783 - 070620. AN ORDINANCE to appropriate funding from the Virginia Department of Social Services for the Child Abuse and Neglect Prevention Program Grant, amending and reordaining certain sections of the 2020 -2021 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Temporary Employee Wages FICA Program Activities Business Meals and Travel 35- 630 - 5246 -1004 35- 630 - 5246 -1120 35- 630 - 5246 -2066 35- 630 - 5246 -2144 Revenues Child Abuse Prevention FY20 — Federal PT 35- 630 - 5246 -5246 Child Abuse Prevention FY20 — State 35- 630 - 5246 -5247 Child Abuse Prevention FY20 — Local 35- 630 - 5246 -5248 $ 4,013 307 48,633 32 25,000 25,000 2,985 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: Cj City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 6, 2020 Subject: Child Abuse and Prevention Program Grant Background: Beginning in January 2014, the City of Roanoke Department of Social Services (DSS) partnered with Blue Ridge Behavioral Health (BRBH) and Intercept Youth Services to develop a parent program for parents at risk of abusing and /or neglecting their children. This parenting initiative includes a classroom and in -home practice component and is focused primarily on parents with children ages 5 to 12 years old. The City of Roanoke's DSS has been awarded a Child Abuse and Neglect Prevention Program grant for a sixth year. This grant will provide parenting classes with an in- home component to 45+ parents of children 0 -5 years old identified by DSS as at risk of abusing and neglecting their children. The program is entitled "Parenting Little Ones." The award is for $50,000 and will be used to pay for the classroom and in -home components, translators for Latino parents, bus passes to assist families with transportation to the class, and child care while the parents attend the class. This award requires a 25% match of local funds. The total match is $12,500; $9,516 is in -kind and the remaining $2,984 is a cash match which can be provided from the Grant Matching account. Recommended Action: Accept the Child Abuse and Neglect Prevention Program grant and authorize the City Manager to execute the grant agreement and any necessary documents required to accept the grant, to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the Grant Fund for $50,000, transfer $2,984 cash match from the grant match account and appropriate funding in the same amount into accounts to be established by the Director of FinancQJQ the Grant Fund. Robert T Cowell, Jr. City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Steven W. Martin, Director of Human /Social Services #CM20 -00086 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41784 - 070620. A RESOLUTION authorizing the acceptance of the FY20 Coronavirus Aid, Relief, and Economic Security Act (CARES) funding by the City of Roanoke from the United States Department of Health and Human Services, which provides financial aid to families and businesses impacted by the COVID -19 Coronavirus Pandemic, and authorizing the acceptance, execution, and filing of appropriate documents to obtain such funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: I. The City of Roanoke hereby accepts the FY20 CARES funding in the amount of $8,649,844 from the United States Department of Health and Human Services, with no local match required from the City, for a period beginning March 1, 2020, through December 30, 2020, which provides financial aid to families and businesses impacted by the COVID -19 Coronavirus Pandemic, as more particularly described in the City Council Agenda Report dated July 6, 2020. 2. The City Manager is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents are to be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding. ATTEST: City Clerk R- accept FY20 CARES funding - 3.1.20- 12.30.20 (7.6.20) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41785 - 070620. AN ORDINANCE to appropriate funding from the United States Treasury for the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) — Coronavirus Relief Fund, amending and reordaining certain sections of the 2019 -2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019 -2020 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Coronavirus Expenses Revenues CARES Act FY20 — General Relief 35- 250 - 5235 -3081 $ 8,649,844 35- 250 - 5235 -5235 8,649,844 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 6, 2020 Subject: FY20 Coronavirus Aid, Relief, and Economic Security Act - Coronavirus Relief Fund Background: On March 27, 2020, President Trump signed the Coronavirus Aid, Relief, and Economic Security Act (CARES) into law, which provides $2 trillion in financial aid to families and businesses impacted by the COVID -19 Coronavirus Pandemic. The CARES act created a $150 billion Coronavirus Relief Fund (CRF) for allocations to state and local governments based on population proportions. On June 11, 2020, The City of Roanoke received $8.6 million from the United States Treasury, as an allocation from the CRF. These funds are to be utilized for necessary expenditures incurred due to COVID -19, are not accounted for in the current year budget, and are incurred in the period that began March 1, 2020, and concludes on December 30, 2020. Recommended Action: Accept the FY Coronavirus Aid, Relief, and Economic Security Act - Coronavirus Relief Fund allocation described above, and authorize the City to Manager to execute the allocated funding, and all related documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $8,649,844, and to appropriate funding in the same amount into an account to be established by the Director of Finance in the Grand Fund. Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, Treasurer Sherman M. Stovall, Assistant City Manager for Operations W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance v�� IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41786 - 070620. A RESOLUTION authorizing the acceptance of the FY20 Coronavirus Aid, Relief, and Economic Security Act (CARES) funding in the amount of $146,406.60 by the City of Roanoke from the United States Department of Health and Human Services as part of the CARES Act Provider Relief Fund, which provides reimbursement of fees to eligible providers who bill for Medicare fee - for - service in connection with the COVID -19 Coronavirus Pandemic, and authorizing the acceptance, execution, and filing of appropriate documents to obtain such funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the FY20 CARES funding in the amount of $146,406.60 from the United States Department of Health and Human Services, with no local match required from the City, as part of the CARES Act Provider Relief Fund which provides reimbuirsement of fees to eligible providers who bill for Medicare fee - for - service in connection with the COVID -19 Coronavirus Pandemic, as more particularly described in the City Council Agenda Report dated July 6, 2020. 2. The City Manager is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents are to be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding. R- accept FY20 CARES funding (7.6.20) ATTEST: 04tX'&d'-4- ""Cl4t City Clerk. K IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41787 - 070620. AN ORDINANCE to appropriate funding from the United States Treasury for the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) — Provider Relief Fund, amending and reordaining certain sections of the 2019 -2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019 -2020 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Coronavirus Expenses Revenues CARES Act FY20 — EMS Provider Relief 35- 250 - 5236 -3081 $ 312,290 35- 250 - 5236 -5236 312,290 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST- 0 City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 6, 2020 Subject: FY20 Coronavirus Aid, Relief, and Economic Security Act - Provider Relief Fund Background: On March 27, 2020, President Trump signed the Coronavirus Aid, Relief, and Economic Security Act (CARES) into law, which provides $2 trillion in financial aid to families and businesses impacted by the COVID -19 Coronavirus Pandemic. The CARES act created a $50 billion Provider Relief Fund (PRF) for allocations to eligible providers who bill for Medicare fee - for - service. The PRF methodology includes an initial $30 billion allocation to Medicare providers based on the provider's 2019 payments, supplemented by an additional $20 million in general distribution funding. On April 23, 2020, the City of Roanoke received $146,406.60 from the United States Department of Health and Human Services for the initial PRF allocation. An additional approximate $166,000 will be allocated in the second round of distributions, which will occur in FY21. Recommended Action: Accept the FY Coronavirus Aid, Relief, and Economic Security Act - Provider Relief Fund allocation of $146,406.60 and authorize the City to Manager to execute the allocated funding, and all related documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $146,506.60, and to appropriate funding in the same amount into an account to be established by the Director of Finance in the Grand Fund. Robert S. Cowell, Jr. City Manager Distribution: Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, Treasurer Sherman M. Stovall, Assistant City Manager for Operations W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance /jL IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41788 - 070620. A RESOLUTION approving the recommendations of the Human Services Advisory Board ( "Board ") for allocation of City funds to various qualified agencies to assist such agencies in the performance of their programs for Fiscal Year 2020 -2021, and authorizing the City Manager or his designee to execute a contract with the Council of Community Services to perform the necessary performance audits to evaluate the effectiveness and efficiency of all the funded programs by such agencies. WHEREAS, the Fiscal Year 2020 -2021 budget approved by City Council for the Board provides for funding in the amount of $430,000 to certain qualified agencies; WHEREAS, in order to obtain an allocation for such funds, it was necessary for agencies to file applications with the Board; WHEREAS, requests for City funding in the total amount of $607,546 were received by the Board from twenty -nine (29) agencies to assist in funding a total of thirty -eight (38) programs; WHEREAS, after studying each application and holding allocation meeting hearings, the Board has recommended allocations of funding to certain applicant agencies for Fiscal Year 2020- 2021; and WHEREAS, performance audits are to be conducted for each agency receiving funds through the Board to evaluate the effectiveness and efficiency of such funded programs. R- Humans ervices- AllocationFundsFY2020- 2021(7.6.20) THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: City Council approves the recommendations of the Human Services Advisory Board as to the allocations for funding to the various qualified agencies for Fiscal Year 2020 -2021 as more particularly set forth in the City Council Agenda Report dated July 6, 2020, and the attachment to that report. 2. The City Manager or his designee is authorized to execute a contract with the Council of Community Services to perform the necessary performance audits to evaluate the effectiveness and efficiency of all funded programs by such agencies, such contract to be approved as to form by the City Attorney. ATTEST: LMe. 141 City Clerk. R- HumanS ervices- AllocationFundsFY2020- 2021(7.6.20) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41789 - 070620. AN ORDINANCE to transfer funding to specific Human Services Committee agencies, amending and reordaining certain sections of the 2020 -2021 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows, in part: Appropriations Subsidies Apple Ridge Farm ARCH Roanoke — Residential Program Big Brothers /Big Sisters — Mentoring Blue Ridge Independent Living Center Blue Ridge Legal Services Blue Ridge Literacy Bradley Free Clinic - Dental Bradley Free Clinic - Medical Brain Injury Services of SWVA Carilion — Adolescent Health Clinics Children's Trust — CASA Children's Trust - Children's Advocacy Center Children's Trust— Healthy Families Children's Trust — Children First Child Abuse Prevention CHIP — Home Visiting Program Council of Community Services — HMIS Council of Community Services — Monitoring Family Promise — Case Management Family Promise Housing Stability and Homecare Family Service of Roanoke - Adults Plus Family Service of Roanoke Valley — ACTION Feeding America of Southwest Virginia Goodwill Industries of the Valleys — Youth to Worl, Goodwill Industries of the Valleys — Mentoring 01- 630 - 5220 -3700 $ (430,000) 01- 630 - 5220 -3917 20,000 01- 630 - 5220 -4016 6,000 01- 630 - 5220 -3925 9,000 01- 630 - 5220 -3781 10,000 01- 630 - 5220 -3923 21,046 01- 630 - 5220 -3990 11,000 01- 630 - 5220 -3958 15,000 01- 630 - 5220 -3721 22,500 01- 630 - 5220 -3916 5,000 01- 630 - 5220 -3767 19,000 01- 630 - 5220 -3775 7,500 01- 630 - 5220 -3918 10,000 01- 630 - 5220 -5652 5,000 01- 630 - 5220 -3915 01- 630 - 5220 -5651 01- 630 - 5220 -3946 01- 630 - 5220 -3940 01- 630 - 5220 -3927 01- 630 - 5220 -4017 5,000 20,000 10,000 12,000 7,000 5,000 01- 630 - 5220 -3922 17,000 01- 630 - 5220 -3919 20,000 01- 630 - 5220 -5681 11,000 01- 630 - 5220 -3926 5,000 01- 630 - 5220 -3926 2,500 Kids Soars Literacy — Youth Support Services Legal Aid Society of Roanoke Valley Local Environmental Agriculture Project Local office on Aging — Meals on Wheels New Horizons Healthcare - Dental Planned Parenthood Presbyterian Community Center Roanoke Valley Speech & Hearing St. Johns Community Youth Program Pursuant to the provisions of Section 12 of the City Charter, the second reading of this 01- 630 - 5220 -3742 7,500 01- 630 - 5220 -3822 5,000 01- 630 - 5220 -5462 26,454 01- 630 - 5220 -3722 35,000 01- 630 - 5220 -3988 20,000 01- 630 - 5220 -3795 20,000 01- 630 - 5220 -3801 14,000 01- 630 - 5220 -3738 5,500 01- 630 - 5220 -3797 21,000 ordinance by title is hereby dispensed with. ATTEST: City Clerk CECELIA F. NICCOY, CHIC City Clerk Medical Director Bradley Free Clinic 1240 Third Street, S. W. Roanoke, Virginia 24016 Dear Sir or Madam: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W'., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(droanokeva.gov July 7, 2020 CECELIA T. WEBB, CHIC Deputy Cite Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding was approved for the Free Clinic Programs for the fiscal year commencing July 1, 2020 and ending June 30, 2021, for the following: Medical /Pharmacy Dental $22,500.00 $15,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Free Clinic to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk CECELIA F.,NICCOY, CHIC City Clerk Executive Director Local Office on Aging Meals on Wheels P. O. Box 14205 Roanoke, Virginia 24038 Dear Sir or Madam: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: derk(aroanokeva.gov July 7, 2020 CECELIA T. WEBB, CHIC Deputy City Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $35,000.00 was approved for the Local Office on Aging — Meals on Wheels for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Meals on Wheels program to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Si4cere �7 • �� Cecelia F. McCoy, CMC City Clerk CECELIA F.,NICCOY, CJIC Cih Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerks roanokeva.gov July 7, 2020 Executive Director ARCH Roanoke 1109 Franklin Road, S. W. Roanoke, Virginia 24016 Dear Sir or Madam: CECELIA T. WEBB, CHIC Depute Cite Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $6,000.00 was approved for ARCH Roanoke - Bethany Hall for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of ARCH Roanoke to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk CECELIA F. DICCOY, CHIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a roanokeva.gov July 7, 2020 Executive Director Blue Ridge Literacy 706 South Jefferson Street, S. W. Roanoke, Virginia 24016 Dear Sir or Madam: CECELIA T. NYEBB, Cy'IC Deputy City Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $11,000.00 was approved for Blue Ridge Literacy for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Blue Ridge Literacy to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk July 7, 2020 Executive Director Carilion Adolescent Health Clinics 102 Highland Avenue, S. W. Roanoke, Virginia 24016 Dear Sir or Madam: CECELIA T. WEBB, CHIC Depute, Cite Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $19,000.00 was approved for the Carilion Medical Center — School -Based Adolescent Health Clinics for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Carilion to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 '+�GttNS Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. NICCOY, CJIC E -mail: clerkrdroanokeva.goc City Clerk July 7, 2020 Executive Director Carilion Adolescent Health Clinics 102 Highland Avenue, S. W. Roanoke, Virginia 24016 Dear Sir or Madam: CECELIA T. WEBB, CHIC Depute, Cite Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $19,000.00 was approved for the Carilion Medical Center — School -Based Adolescent Health Clinics for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Carilion to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk July 7, 2020 Karen Michalski - Karney Executive Director Blue Ridge Independent Living Center 1502 B Williamson Road, N. E. Roanoke, Virginia 24012 -5125 Dear Ms. Michalski - Karney: CECELIA T. XVEBB, CJIC Deputy Ciq Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $10,000.00 was approved for Blue Ridge Independent Living Center for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Blue Ridge Independent Living Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 !t Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. NICCOY, C31C E -mail: clerk(ii roanokeva.gov City Clerk July 7, 2020 Karen Michalski - Karney Executive Director Blue Ridge Independent Living Center 1502 B Williamson Road, N. E. Roanoke, Virginia 24012 -5125 Dear Ms. Michalski - Karney: CECELIA T. XVEBB, CJIC Deputy Ciq Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $10,000.00 was approved for Blue Ridge Independent Living Center for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Blue Ridge Independent Living Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk o* CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 t,,_ ` Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. MCCOV, CHIC E -mail: clerkra roanokeya.goN City Clerk July 7, 2020 Executive Director Presbyterian Community Center 1228 Jamison Avenue, S. E. Roanoke, Virginia 24013 Dear Sir or Madam: CECELLk T. NVEBB, C31C Deputy Cite Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $14,000.00 was approved for the Presbyterian Community Center — Pathways for Youth for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Community Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk July 7, 2020 Executive Director Children's Trust Roanoke Valley 541 Luck Avenue, S. W., Suite 308 Roanoke, Virginia 24016 Dear Sir or Madam: CECELIA T. NN EBB, CHIC Deputy City Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 — 2021. Funding approved for the Children's Trust for the fiscal year commencing July 1, 2020 and ending June 30, 2021, for the following: Children's Advocacy Center $10,000.00 Healthy Families $ 5,000.00 CASA $ 7,500.00 Child Abuse Prevention $ 5,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Children's Trust Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, JL. V?2,e.&j Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK `* 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. NICCOY, CHIC E -mail: clerk4i roanokeva.gov City Clerk July 7, 2020 Executive Director Children's Trust Roanoke Valley 541 Luck Avenue, S. W., Suite 308 Roanoke, Virginia 24016 Dear Sir or Madam: CECELIA T. NN EBB, CHIC Deputy City Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 — 2021. Funding approved for the Children's Trust for the fiscal year commencing July 1, 2020 and ending June 30, 2021, for the following: Children's Advocacy Center $10,000.00 Healthy Families $ 5,000.00 CASA $ 7,500.00 Child Abuse Prevention $ 5,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Children's Trust Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, JL. V?2,e.&j Cecelia F. McCoy, CMC City Clerk p��, CITY OF ROANOKE p OFFICE OF THE CITY CLERK "* 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. MCCON', CHIC E -mail: clerks roanokeva.go- Cite Clerk July 7, 2020 President and Chief Executive Officer Goodwill Industries of the Valleys, Inc. 2502 Melrose Avenue, N. W. Roanoke, Virginia 24017 Dear Sir or Madam: CECELIA T. NN EBB, CHIC Deputy City Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $5,000.00 was approved for Goodwill Industries of the Valleys — Youth to Work Program for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Goodwill Industries to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ee - .,"� Z�. V?2ed#j Cecelia F. McCoy, CMC City Clerk July 7, 2020 Executive Director Roanoke Valley Speech and Hearing 2030 Colonial Avenue, S. W. Roanoke, Virginia 24015 Dear Sir or Madam: CECELIA T. WEBB, CHIC Deputy Cite Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $5,500.00 was approved for Roanoke Valley Speech and Hearing — Onsight Speech and Language Services for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Roanoke Valley Speech and Hearing to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, � - - Ge.GrDc�i . v / -y�641 Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 sly Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA E. MCCOY, CHIC E -mail: clerk (droanokeva.gov City Clerk July 7, 2020 Executive Director Roanoke Valley Speech and Hearing 2030 Colonial Avenue, S. W. Roanoke, Virginia 24015 Dear Sir or Madam: CECELIA T. WEBB, CHIC Deputy Cite Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $5,500.00 was approved for Roanoke Valley Speech and Hearing — Onsight Speech and Language Services for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Roanoke Valley Speech and Hearing to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, � - - Ge.GrDc�i . v / -y�641 Cecelia F. McCoy, CMC City Clerk July 7, 2020 President and Chief Executive Officer Family Services of Roanoke Valley 360 Campbell Avenue, S. W. Roanoke, Virginia 24016 Dear Sir or Madam: CECELIA T. WEBB, CHIC Depute City Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 — 2021. Funding was approved for Family Services of Roanoke Valley for the fiscal year commencing July 1, 2020 and ending June 30, 2021, for the following: ACTION Mental Health Counseling $20,000.00 $17,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Family Services of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, CA - t�e.GQc.r� (J Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. MCCOY, CHIC E -mail: clerksroanokeca.go% Cite Clerk July 7, 2020 President and Chief Executive Officer Family Services of Roanoke Valley 360 Campbell Avenue, S. W. Roanoke, Virginia 24016 Dear Sir or Madam: CECELIA T. WEBB, CHIC Depute City Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 — 2021. Funding was approved for Family Services of Roanoke Valley for the fiscal year commencing July 1, 2020 and ending June 30, 2021, for the following: ACTION Mental Health Counseling $20,000.00 $17,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Family Services of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, CA - t�e.GQc.r� (J Cecelia F. McCoy, CMC City Clerk o� :��, CITY OF ROANOKE OFFICE OF THE CITY CLERK 'p 215 Church Avenue, S. W., Suite 456 t>X Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. MCCOY, CJIC E -mail: clerks roanokeNa.goc CitN Clerk July 7, 2020 Blue Ridge Legal Services, Inc. 132 Campbell Avenue, S. W., Suite 300 Roanoke, Virginia 24011 Dear Sir or Madam: CECELIA T. NYEBB, CJIC Depute Cite Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $21,046.00 was approved for Blue Ridge Legal Services, Inc. for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Blue Ridge Legal Services, Inc. to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk July 7, 2020 President and Chief Executive Officer Big Brothers /Big Sisters of Southwest Virginia 124 Wells Avenue, N. W. Roanoke, Virginia 24016 Dear Sir or Madam: CECELIA T. WEBB, CHIC Deputy City Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $9,000.00 was approved for Big Brothers /Big Sisters — Community Based Mentoring for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Big Brothers /Big Sisters to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, CZ ,L � Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK =9 . 215 Church Avenue, S. W., Suite 456 `rtt Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Far: (540) 853 -1145 CECELLA F. NICCOti', CHIC E -mail: clerk(a roanokeva.goy Citv Clerk July 7, 2020 President and Chief Executive Officer Big Brothers /Big Sisters of Southwest Virginia 124 Wells Avenue, N. W. Roanoke, Virginia 24016 Dear Sir or Madam: CECELIA T. WEBB, CHIC Deputy City Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $9,000.00 was approved for Big Brothers /Big Sisters — Community Based Mentoring for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Big Brothers /Big Sisters to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, CZ ,L � Cecelia F. McCoy, CMC City Clerk July 7, 2020 Executive Director Family Promise of Greater Roanoke 37 East Clay Street Salem, Virginia 24153 Dear Sir or Madam: CECELIA T. WEBB, CJIC Depute City Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding was approved for Family Promise of Greater Roanoke for the fiscal year commencing July 1, 2020 and ending June 30, 2021, for the following: Case Management: Homeless Families $7,000.00 Housing Stability and Aftercare $5,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Family Promise of Greater Roanoke to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, �A4 Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 `nttlt Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. NICCON', CIIC E -mail: clerk a roanokeva.go8 Cite Clerk July 7, 2020 Executive Director Family Promise of Greater Roanoke 37 East Clay Street Salem, Virginia 24153 Dear Sir or Madam: CECELIA T. WEBB, CJIC Depute City Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding was approved for Family Promise of Greater Roanoke for the fiscal year commencing July 1, 2020 and ending June 30, 2021, for the following: Case Management: Homeless Families $7,000.00 Housing Stability and Aftercare $5,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Family Promise of Greater Roanoke to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, �A4 Cecelia F. McCoy, CMC City Clerk July 7, 2020 Chief Executive Officer Child Health Investment Partnership (CHIP) of Roanoke Valley 1201 Third Street, S. W. Roanoke, Virginia 24016 Dear Sir or Madam: CECELIA T. WEBB, CHIC Deputy Cih Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 — 2021. Funding in the amount of $20,000.00 was approved for the CHIP Home Visiting Program for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of CHIP to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, eze.d X� . vxluj Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 tK Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. NICCON', C.NIC E -mail: clerk(u roanokeca.goN Cite Clerk July 7, 2020 Chief Executive Officer Child Health Investment Partnership (CHIP) of Roanoke Valley 1201 Third Street, S. W. Roanoke, Virginia 24016 Dear Sir or Madam: CECELIA T. WEBB, CHIC Deputy Cih Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 — 2021. Funding in the amount of $20,000.00 was approved for the CHIP Home Visiting Program for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of CHIP to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, eze.d X� . vxluj Cecelia F. McCoy, CMC City Clerk Og CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 `�ttrtsK Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECE:LIA F. NICCOY, CHIC E -mail: clerkrdroanokeya.goy City Clerk July 7, 2020 President Council of Community Services P. O. Box 598 Roanoke, Virginia 24004 Dear Sir or Madam: CECELIA T. NYEBB, CHIC Deputy Cih- Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding was approved for Council of Community Services Blue Ridge Community Assistance Network for the fiscal year commencing July 1, 2020 and ending June 30, 2021, as follows: Homeless Management Information System (HMIS) $10,000.00 Monitoring Report $12,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Council of Community Services to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk og _. CITY OF ROANOKE i OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 tl� Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. NICCOY', C.NiC E -mail: clerk(i2 roanokeva.gov Cite Clerk July 7, 2020 Chief Executive Officer New Horizons Healthcare 3716 Melrose Avenue, N. W. Roanoke, Virginia 24017 Dear Sir or Madam: CECELIA T. NN EBB, CHIC Deputy City Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $20,000.00 was approved for New Horizons Healthcare Dental Care for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of New Horizons Healthcare to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, C4 Cecelia F. McCoy, CMC City Clerk o� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 r�sX Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. JICCON', CJIC E -mail: clerks roanokeva.goy City Clerk July 7, 2020 India Stockton Executive Director Apple Ridge Farm 541 Luck Avenue, S. W., Suite 204 Roanoke, Virginia 24016 Dear Ms. Stockton: CECELIA T. JJ'EBB, CJIC Deputy CRY Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $20,000.00 was approved for Apple Ridge Farm for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Apple Ridge Farm to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. NICCOI', C31C E -mail: clerk(droanokeva.gov City Clerk July 7, 2020 Executive Director Legal Aid Society of Roanoke 132 Campbell Avenue, S. W. Roanoke, Virginia 24011 Dear Sir or Madam: CECELIA 1'. NVEBB, CHIC Depute Cite Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $5,000.00 was approved for Legal Aid Society of Roanoke for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Legal Aid Society to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk ort CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 rtxs� Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIAF.,NICCON',CHIC E-mail: clerksroanokeva.go% Cite Clerk July 7, 2020 Executive Director Local Environmental Agriculture Project (LEAP) 1327 Grandin Road, S. W. Roanoke, Virginia 24015 Dear Sir or Madam: CECE:LIA T. NN EBB, CJIC Depute City Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $26,454.00 was approved for the Local Environmental Agriculture Project (LEAP) Market, Kitchen and Garden Program for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of LEAP to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, CA4,6.*J� J—. toG &4� Cecelia F. McCoy, CMC City Clerk July 7, 2020 Planned Parenthood 2207 Peters Creek Road, N. W. Roanoke, Virginia 24017 Dear Sir or Madam: CECELIA T. 1VEBB, CJIC Deputy Cite Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $20,000.00 was approved for Planned Parenthood — Family Planning and Reproductive Health Care for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Planned Parenthood to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, JL44 ,� y),2.*,dj Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 'ROnvsr Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. NICCOY, CHIC E -mail: clerk(droanoke%a.goN City Clerk July 7, 2020 Planned Parenthood 2207 Peters Creek Road, N. W. Roanoke, Virginia 24017 Dear Sir or Madam: CECELIA T. 1VEBB, CJIC Deputy Cite Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $20,000.00 was approved for Planned Parenthood — Family Planning and Reproductive Health Care for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Planned Parenthood to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, JL44 ,� y),2.*,dj Cecelia F. McCoy, CMC City Clerk of CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 y Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. NICCOY, CHIC E -mail: clerks roanokeva.gov Cite Clerk July 7, 2020 Brain Injury Services 3904 Frontage Road, S. W. Suite B Roanoke, Virginia 24014 Dear Sir or Madam- CECELIA T. NYEBB, CHIC Deputy Cite Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $5,000.00 was approved for Brain Injury Services for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Brain Injury Services to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk July 7, 2020 President and Chief Executive Officer Goodwill Industries of the Valleys, Inc. 2502 Melrose Avenue, N. W. Roanoke, Virginia 24017 Dear Sir or Madam: CECELIA T. NN EBB, CHIC Deputy City Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $2,500.00 was approved for Goodwill Industries of the Valleys — GoodGuides Youth Mentoring Program for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Goodwill Industries to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. NICCOY, CHIC E -mail: clerks roanokeva.gov City Clerk July 7, 2020 President and Chief Executive Officer Goodwill Industries of the Valleys, Inc. 2502 Melrose Avenue, N. W. Roanoke, Virginia 24017 Dear Sir or Madam: CECELIA T. NN EBB, CHIC Deputy City Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $2,500.00 was approved for Goodwill Industries of the Valleys — GoodGuides Youth Mentoring Program for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Goodwill Industries to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk July 7, 2020 Feeding America of Southwest Virginia 1025 Electric Road Salem, Virginia 24153 Dear Sir or Madam: CECELIA T. wEBB, CJIC Deputy Cite Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $11,000.00 was approved for Feeding America of Southwest Virginia for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Feeding America of Southwest Virginia to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, X14 V�&csj Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 t,� `rr Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. JICCOY, CHIC E -mail: clerk(roanokeya.goy City Clerk July 7, 2020 Feeding America of Southwest Virginia 1025 Electric Road Salem, Virginia 24153 Dear Sir or Madam: CECELIA T. wEBB, CJIC Deputy Cite Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $11,000.00 was approved for Feeding America of Southwest Virginia for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Feeding America of Southwest Virginia to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, X14 V�&csj Cecelia F. McCoy, CMC City Clerk ort CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. NN'., Suite 456 !t Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. NICCOY, CJIC E -mail: clerk(d roanokeva.gov City Clerk July 7, 2020 Kids Soar of Roanoke 305 Mountain Avenue, S. W. Roanoke, Virginia 24016 Dear Sir or Madam: CECELIA T. NYE1313, CJIC Deputy Cite Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $7,500.00 was approved for Kids Soar — Community Literacy for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Kids Soar of Roanoke to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk July 7, 2020 Executive Director St. John's Community Youth Program, Inc. P. O. Box 257 Roanoke, Virginia 24002 Dear Sir or Madam: CECELI A T. NN EBB, CN'IC Deputy City Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $21,000.00 was approved for St. John's Community Youth Program, Inc., for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of St. John's Community Youth Program, Inc., to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ,4-. vxouj Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE 1° OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 t>K Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. biCCOY, CHIC E -mail: clerk( roanokeva.gov City Clerk July 7, 2020 Executive Director St. John's Community Youth Program, Inc. P. O. Box 257 Roanoke, Virginia 24002 Dear Sir or Madam: CECELI A T. NN EBB, CN'IC Deputy City Clerk Pursuant to Resolution No. 41788 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Human Services Advisory Board with regard to funding of certain agencies for fiscal year 2020 - 2021. Funding in the amount of $21,000.00 was approved for St. John's Community Youth Program, Inc., for the fiscal year commencing July 1, 2020 and ending June 30, 2021. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of St. John's Community Youth Program, Inc., to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ,4-. vxouj Cecelia F. McCoy, CMC City Clerk CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 6, 2020 Subject: Recommendations of Human Services Advisory Board for Funding of Qualified Agencies for Fiscal Year 2020 -2021 Background: The City of Roanoke engages a group of citizen /social service professionals, the Human Services Advisory Board, to review and make recommendations on funding requests received from various social service agencies during the City's operating budget development process. The Human Services Advisory Board is made up of nine members as follows: Paula Prince, Chair, Jefferson College of Health Sciences Jash Bansal, Carilion Clinic LaKeevia Sinkford, Aetna Laura Leonard, Roanoke College Bradley Stephens, Virginia Career Works Viven Sanchez -Jones, Roanoke City Schools Andrew Kohler, Carilion Clinic Aaron Washington, Carilion Cinic SicLinda Canty - Elliott, WorkZBest Steven Martin, Director of Human /Social Services, serves as ex officio member of the Advisory Board. The City of Roanoke collaborated with the United Way to form a joint Administrative application, and to have the City's Program application available on the United Way's online system. The deadline for submission was January 30, 2020 for both the Administrative application and the Program application. Requests from 29 agencies (38 programs) totaling $607,546 were received as indicated on Attachment A. Advisory Board members reviewed the applications online and studied each application prior to meetings held on February 7, February 14, February 20, February 28, and March 6, 2020, to discuss funding allocations. The Board considered the following when reviewing the applications and making funding recommendations: alignment between the application and priorities set by the Human Services BFO team, a fully completed application, clarity and internal consistency of the application, clarity and reasonableness of the proposed agency budget, demonstration of need, and the number of Roanoke City residents served. Agencies were recently notified of tentative allocations and advised they could appeal these recommendations. The Board received an appeal via email on April 3, 2020, from West End Center. After considering the appeal, the Human Services Advisory Board made no changes to the allocations. In total, the Board approved $430,000 in allocations as shown in Attachment A. Performance audits will be conducted by the Council of Community Services to evaluate the effectiveness and efficiency of all funded programs. Recommended Action: Approve the recommendations of the Human Services Advisory Board, as shown in Attachment A. Authorize the City Manager to enter into a contract with the Council of Community Services to conduct the performance audits with the form of the contract to be approved by the City Attorney. Adopt the accompanying budget ordinance to transfer $430,000 from the Human Services Advisory Board account 01 -630-5220-3700 into accounts to be established within the Human Services Advisory Board budget by the Director of Finance as set forth in Attachment A. --- - -- - - -- ------- - - - - -- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Steven W. Martin, Director of Human /Social Services #CM20 -00065 HUMAN SERVICES ADVISORY BOARD ALLOCATIONS 2020 -2021 Blue Ridge Legal Services Bradley Free Clinic - Medical /Pharmacy Council of Community Services - Homeless Management Information Blue Ridge Literacy Bradley Free Clinic - Dental Program LOA - Meals on Wheels Children's Trust - Child Advocacy Center Carilion Children's Hospital - Adolescent Health Program Planned Parenthood of South Atlantic - Family Planning and F The Community Youth Program at St. John's CHIP of Roanoke Valley Family Service of Roanoke Valley - ACTION Family Promise - Case Management: Homeless Families Legal Aid Society of Roanoke Valley New Horizons Healthcare - Dental Care Family Service of Roanoke Valley - Mental Health Counseling Family Promise - Housing Stability and Aftercare Presbyterian Community Center - Pathways for Youth Children's Trust - Healthy Families Roanoke Valley Speech and Hearing - On -site Speech- Langua Big Brothers /Big Sisters - Community Based Mentoring Apple Ridge Farm Kids Soar - Community Literacy roductive Health Care Services Local Environmental Agriculture Project (LEAP) - LEAP Market, Kitchen and Garden Program ARCH Roanoke - Bethany Hall Children's Trust - Children First Child Abuse Prevention Children's Trust - CASA Feeding America of Southwest Virginia Goodwill Industries of the Valleys - Youth to Work Program Goodwill Industries of the Valleys - GoodGuides Youth Mentori Blue Ridge Independent Living Center Brain Injury Services Blue Ridge Mountains Council - Boy Scouts of America Roanoke Area Ministries - Homeless Shelter Support Roanoke Area Ministries - Emergency Financial Assistance Prof Big Brothers /Big Sisters - Site - Based Mentoring West End Center After School Program P ram YMCA of Virginia's Blue Ridge - After School Program - Teen Club Council of Community Services Monitoring Re Total m 2020 -2021 2020 -2021 Ranuestine 1 Final 21,046 22,500 10,000 12,000 15,000 35,000 10,000 20,000 21,000 20,000 25,000 5,000 25,000 6,000 15,000 5,000 6,000 10,000 25,000 10,000 40,000 7,000 5,000 15,000 25,000 7,500 5,000 40,000 21,046 22,500 10,000 11,000 35,000 10,000 19,000 20,000 21,000 20,000 20,000 7,000 5,000 20,000 17,000 5,000 14,000 5,500 9,000 20,000 7,500 26,454 6,000' 5,000 7,500 11,000 5,000 2,500 10,000 10,000 0 10,000 0 10,000 0 0 0 25,000 0 10,000 0 12,000 12,000 607,546 430,000 . Ttln >Y) uJ -4 B: J IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41790 - 070620. A RESOLUTION concurring with and approving the recommendations of the Roanoke Arts Commission's ( "Arts Commission ") allocation of City funds to various nonprofit agencies for Fiscal Year 2020 -2021. WHEREAS, the Fiscal Year 2020 -2021 budget approved by City Council for the Roanoke Arts Commission provides for funding in the amount of $336,500; WHEREAS, in order for nonprofit agencies to obtain an allocation for such funds, it was necessary for such agencies to file applications with the Arts Commission Agency Funding Advisory Committee; WHEREAS, requests for City funding in the total amount of $483,098 were received by the Committee from twenty -four (24) agencies; and WHEREAS, after studying each application and holding rating and allocation meetings, the Committee recommended and the Arts Commission approved allocation of funding in the amount of $336,500 to such agencies and the Arts Commission for Fiscal Year 2020 -2021, subject to City Council approval. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Council concurs with and approves the recommendations of the Roanoke Arts Commission's allocations for funding in the amount of $336,500 for various nonprofit agencies for Fiscal Year 2020 -2021 and the Arts Commission, as more particularly set forth in the City Council Agenda Report dated July 6, 2020, to Council, and the attachment to that report. ATTEST: City Clerk. Ir 1, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41791 - 070620. AN ORDINANCE to transfer funding to specific Art Commission agencies, amending and reordaining certain sections of the 2020 -2021 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Subsidies 0 01- 310 - 5221 -3700 $ $(336,500) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 04UL';L".'ff . "C&t City Clerk. 4f:7 y CECELIA F. NICCOY, ChIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerk(a roanokeva.goy July 7, 2020 Local Colors of Western Virginia, Inc. 541 Luck Avenue, S. W., Suite 228 Roanoke, Virginia 24016 Dear Sir or Madam: CECELIA T. N°EBB, Cb1C Deputy City Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $15,500.00, to Local Colors of Western Virginia, Inc., for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Local Colors of Western Virginia, Inc. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, 2 4�?�✓ Cecelia F. McCoy, CMC City Clerk I� CECELIA F. MCCOY, ChIC Cih Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: derk(i roanokeva.gov July 7, 2020 Executive Director Virginia Museum of Transportation 303 Norfolk Avenue, S. W. Roanoke, Virginia 24016 Dear Sir or Madam: CECELIA T. WEBB, CINIC Deputy Cite Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $27,000.00, to Virginia Museum of Transportation for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke- Arts - Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Museum. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk ` ofA CECELIA F. DICCOY, CNIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(fi roanokeNa.gov July 7, 2020 Roanoke Symphony Orchestra 128 Campbell Avenue, S. E. Roanoke, Virginia 24011 Dear Sir or Madam: CECELIA T. WEBB, Ch1C Depute City Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $30,000.00, to Roanoke Symphony Orchestra for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Symphony. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, 4�4 ` xe dj Cecelia F. McCoy, CMC City Clerk CECELIA F. NICCOY, CNIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk�a roanokeva.gov July 7, 2020 Mill Mountain Theatre 1 Market Square, S. E. Roanoke, Virginia 24011 -1437 Dear Sir or Madam: CECELIA T. WEBB, CHIC Deput% CUN Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $25,000.00, to Mill Mountain Theatre for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke- Arts - Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Theatre. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, �j J Cecelia F. McCoy, CMC City Clerk of CECELIA F. AICCOY, CHIC Cite Clerk Executive Director Opera Roanoke 20 Church Avenue, S. E. Roanoke, Virginia 24011 Dear Sir or Madam: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a roanokeva.go% July 7, 2020 CECELIA T. WEBB, CMC Depuh City Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $16,000.00, to Opera Roanoke for Fiscal Year 2020 - 2021. Please refer to www.roanokeva-gov.,769/Roanoke-Arts-Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Opera Roanoke. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk t i CECELI A F. NICCOY CHIC CUN Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(droanokeNa.eo% July 7, 2020 Executive Director Roanoke Ballet Theatre 1318 Grandin Road, S. W. Roanoke, Virginia 24015 Dear Sir or Madam: CECELIA T. WEBB, CHIC Depute Cite Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of' the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $8,000.00, to Roanoke Ballet Theatre for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke- Arts - Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Ballet Theater. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, 4L44,4.e_� V?Ze�&j Cecelia F. McCoy, CMC City Clerk CECELIA F. DICCOY, CHIC City Clerk Southwest Virginia Ballet P.O. Box 3275 Roanoke, Virginia 24015 Dear Mr. Sir or Madam: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(i roanokeva.gov July 7, 2020 CECELIA T. WEBB, C31C Depute City Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $9,000.00, to Southwest Virginia Ballet for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke - Arts - Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Southwest Virginia Ballet. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, y� Cecelia F. McCoy, CMC City Clerk I of nL CECELIA F. NICCOY, CHIC Cite Clerk Executive Director Taubman Museum of Art 110 Salem Avenue, S. E. Roanoke, Virginia 24011 Dear Sir or Madam: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerks roanoke%a.goc July 7, 2020 CECELIA T. NVEBB, CHIC Depute Cite Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $40,000.00, to Taubman Museum of Art for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Taubman Museum. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk CECELIA F. INICCOY, CINIC Cih Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCa roanokeva.gov July 7, 2020 Charles Price, Executive Director Harrison Museum of African American Culture P. O. Box 12544 Roanoke, Virginia 24026 -2544 Dear Mr. Price: CECELIA T. N EBB, CHIC Depuh City Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $18,000.00, to Harrison Museum of African American Culture for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Harrison Museum. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk o�► CECELIA F. N1CCOY, CMC Citc Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCa roanoke%,a.gov July 7, 2020 Douglas Jackson Arts and Culture Coordinator Roanoke Arts Commission Roanoke, Virginia Dear Mr. Jackson: CECELIA T. NVEBB, CMC Depute Cih Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $2,000.00, to Roanoke Arts Commission for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.aov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Arts Commission. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, CA444t •� �� Cecelia F. McCoy, CMC City Clerk o� CECELIA F. MCCOY, Ch1C Cih Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerks roanoke%a.gov July 7, 2020 Executive Director Grandin Theatre Foundation 1310 Grandin Avenue, S. W. Roanoke, Virginia 24015 Dear Sir or Madam: CECELIA T. X8 EBB, CHIC DeputN Cih Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $17,000.00, to Grandin Theatre Foundation for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke- Arts - Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Grandin Theatre Foundation. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, �4,ezz;� V?UUj Cecelia F. McCoy, CMC City Clerk o* a: CECELIA F. MCCOY, CINIC CUN Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk( roanokeea.gov July 7, 2020 Roanoke Children's Theatre P.O. Box 4392 Roanoke, Virginia 24015 Dear Sir or Madam: CECELIA T. WEBB, CMC Depuh Cite Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $21,000.00, to Roanoke Children's Theatre for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke- Arts - Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Children's Theatre. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, JL4 Cecelia F. McCoy, CMC City Clerk 3 CECELIA F. hICCOY, CHIC CUN Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. IV., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a roanokeva.gov July 7, 2020 Executive Director Science Museum of Western Virginia One Market Square, S. E., Suite 4 Roanoke, Virginia 24016 Dear Sir or Madam: CECELIA T. IVEBB, CHIC Depute Cite Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $17,000.00, to Science Museum of Western Virginia for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Science Museum. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk pF O� �r w CECELIA F. NICCOY, CHIC Citv Clerk Director Mill Mountain Zoo P. O. Box 8159 Roanoke, Virginia 24014 Dear Sir or Madam: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(tdroanokeva.gov July 7, 2020 CECELIA T. WEBB, CHIC Depute Cih Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $9,000.00, to Mill Mountain Zoo for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Zoo. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ..4 . • �� Cecelia F. McCoy, CMC City Clerk o� l CECELIA F. MCCOY, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCq roanokeva.gov July 7, 2020 Executive Director The Jefferson Center Foundation 541 Luck Avenue, S. W., Suite 221 Roanoke, Virginia 24016 Dear Sir or Madam: CECELIA T. R'EBB, CHIC Depute Cite Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $30,000.00, to The Jefferson Center Foundation for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Foundation. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk ort CECELIA F. M1ICCOY, CHIC Cite Clerk Artemis P. O. Box 505 Floyd, Virginia 24091 Dear Sir or Madam: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCa roanokeva.gov July 7, 2020 CECELIA T. WEBB, CINIC Depute Cite Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $5,000.00, to Artemis for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Artemis. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk July 7, 2020 Skip Brown Roanoke Festival in the Park 541 Luck Avenue, Box 14 Roanoke Virginia 24016 Dear Mr. Brown: CECELIA T. WEBB, C61C Depute Cite Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $8,000.00, to Roanoke Festival in the Park for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Roanoke Festival in the Park. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, 4L44'e."� Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 °mac Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. NICCOY, CN'IC E -mail: cerk(a roanokeva.gov Cite Clerk July 7, 2020 Skip Brown Roanoke Festival in the Park 541 Luck Avenue, Box 14 Roanoke Virginia 24016 Dear Mr. Brown: CECELIA T. WEBB, C61C Depute Cite Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $8,000.00, to Roanoke Festival in the Park for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Roanoke Festival in the Park. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, 4L44'e."� Cecelia F. McCoy, CMC City Clerk July 7, 2020 Mr. Bruce Bryan Down by Downtown /The Spot on Kirk 22 Kirk Avenue, S. W. Roanoke, Virginia 24011 Dear Mr. Bryan: CECELIA T. NVEBB, ChIC Depute Cih Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $5,000.00, to Down by Downtown for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Down by Downtown. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, j- Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. NN"., Suite 456 K Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. MCCON', C'M1IC E -mail: clerk(d roanoke%a.gov Cih Clerk July 7, 2020 Mr. Bruce Bryan Down by Downtown /The Spot on Kirk 22 Kirk Avenue, S. W. Roanoke, Virginia 24011 Dear Mr. Bryan: CECELIA T. NVEBB, ChIC Depute Cih Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $5,000.00, to Down by Downtown for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Down by Downtown. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, j- Cecelia F. McCoy, CMC City Clerk ;eco�-Vk,, CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. AICCOI', Citi1C E-mail: derkCa roanokexa.gov Cit% Clerk July 7, 2020 Roanoke Valley Children's Choir 1601 South Colorado Street Salem, Virginia 24153 Dear Sir or Madam: CECELIA T. WEBB, CNIC Deputh Cit% Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $5,000.00, to Roanoke Valley Children's Choir for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Roanoke Valley Children's Choir. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk July 7, 2020 The Making Foundation 1205 Patterson Avenue, N. W. Roanoke, Virginia 24017 Dear Sir or Madam- CECELIA T. XYEBB, CMC Depute City Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $4,000.00, to The Making Foundation for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of The Making Foundation. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. MCCOY, CHIC E-mail: clerk(a roanokeva.gov Cit% Clerk July 7, 2020 The Making Foundation 1205 Patterson Avenue, N. W. Roanoke, Virginia 24017 Dear Sir or Madam- CECELIA T. XYEBB, CMC Depute City Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $4,000.00, to The Making Foundation for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of The Making Foundation. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk July 7, 2020 Historical Society of Western Virginia 101 Shenandoah Avenue, N. E. Roanoke, Virginia 24016 Dear Sir or Madam: CECELIA T. WEBB, CHIC Depuh City Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $4,000.00, to Historical Society of Western Virginia for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Historical Society of Western Virginia. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 3 215 Church Avenue, S. W., Suite 456 rnK Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELI A F. NICCOY, CNIC E -mail: clerks roanoke-,a.goe Cite Clerk July 7, 2020 Historical Society of Western Virginia 101 Shenandoah Avenue, N. E. Roanoke, Virginia 24016 Dear Sir or Madam: CECELIA T. WEBB, CHIC Depuh City Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $4,000.00, to Historical Society of Western Virginia for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Historical Society of Western Virginia. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk July 7, 2020 Eleanor D. Wilson Museum 8009 Fishburn Drive Roanoke, Virginia 24020 Dear Sir or Madam: CECELIA T. WEBB, CHIC Deput% Cih Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $7,000.00, to Eleanor D. Wilson Museum for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Eleanor D. Wilson Museum. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 c Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 CECELIA F. INCCOY, CMC, E -mail: clerk�a roanokeca.gov Clt) Clerk July 7, 2020 Eleanor D. Wilson Museum 8009 Fishburn Drive Roanoke, Virginia 24020 Dear Sir or Madam: CECELIA T. WEBB, CHIC Deput% Cih Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $7,000.00, to Eleanor D. Wilson Museum for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Eleanor D. Wilson Museum. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk July 7, 2020 Alma Ensemble 8500 Starlight Lane Boonesmill, Virginia 24065 Dear Sir or Madam: CECELIA T. WEBB, CHIC Deputy Cite Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $4,000.00, to Alma Ensemble for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Alma Ensemble. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, C'.e,e : Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue S. W. Suite 456 nK Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540)853 -1145 CECELIA F. NICC01', CHIC E -mail: clerk(n roanokeva.go% City Clerk July 7, 2020 Alma Ensemble 8500 Starlight Lane Boonesmill, Virginia 24065 Dear Sir or Madam: CECELIA T. WEBB, CHIC Deputy Cite Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $4,000.00, to Alma Ensemble for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Alma Ensemble. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, C'.e,e : Cecelia F. McCoy, CMC City Clerk o� x CECELIA F. NICCOY, CHIC CUN Clerk Center in the Square 1 Market Square, S. E. Roanoke, Virginia 24011 Dear Sir or Madam: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a roanokeva.no% July 7, 2020 CECELIA T. NN EBB, CHIC Depute Cih Clerk Pursuant to Resolution No. 41790 - 070620 adopted by the Council of the City of Roanoke at a regular meeting held on July 6, 2020, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $10,000.00, to Center in the Square for Fiscal Year 2020 - 2021. Please refer to www.roanokeva.gov /769 /Roanoke -Arts- Commission with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Center in the Square. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk elm CITY COUNCIL AGENDA REPOR To: Honorable Mayor and Members of City Council Meeting: July 6, 2020 Subject: Recommendations of the Roanoke Arts Commission on Arts and Cultural Agency Funding for FY 2020 -2021 Background: The Roanoke Arts Commission Agency Funding Advisory Committee budget, in the amount of $336,500, was established by City Council with the adoption of the General Fund budget for FY 2020 -2021 on June 15, 2020. A mandatory pre - proposal meeting was held in December 2019 to assist the agencies and organizations with the application process. Applications that included procedures and ratings criteria were distributed to all former recipients and other interested organizations. Applications from twenty -four (24) agencies totaling $483,098 were received as indicated on Attachment A. These agencies each applied for funds to support specific exhibitions, performances or educational programs. Committee members thoroughly studied each application and interviewed representatives of the applicant organizations prior to a rating and allocation meeting held in April 2020. Through the application, organizations are required to demonstrate how their proposal would support implementation of the City's Arts and Cultural Plan. Agencies were also rated on other indicators such as effective management and financial health, collaboration, and if the proposed program meets a need in the community. The committee also considered the report from the program monitor, Douglas Jackson, Arts and Culture Coordinator, on the performance of the organizations funded the previous fiscal year. The monitor collects quarterly reports and conducts an annual site visit. The committee presented the recommendations to the entire Roanoke Arts Commission and these recommendations were unanimously approved on June 16, 2020 to present to City Council as attached. Agencies were then notified of the Arts Commission recommendations and tentative funding allocations, subject to final approval by City Council. Considerations: The funding criteria by which applications are scored also reflect the major priority areas established by City Council in the Budgeting for Outcomes process. Recommended Action: Concur with and approve the Roanoke Arts Commission's allocation for funding various nonprofit agencies for fiscal year 2020 -2021 as set forth in Attachment A to this report. Adopt the accompanying budget ordinance to transfer $336,500 as cited on Attachment A from the Roanoke Arts Commission Agency Funding Advisory Committee into accounts to be established by the Director of Finance within the Roanoke Arts Commission budget. i' - - - - - - - --------- Robert Cowell City Manager Distribution: Council Appointed Officers Amelia C. Merchant, Director of Finance W. Brent Robertson, Assist. City Manager for Community Dev. Douglas Jackson, Arts & Culture Coordinator CM 19 -00108 2 Roanoke Arts Commission FY 2021 Funding Recommendations Oreanization FY 2021 Request FY 2021 Recommendatioi Alma Ensemble $6,580 $4,000 Artemis Journal $9,999 $5,000 Center in the Square $15,000 $10,000 Down by Downtown - SPOT on Kirk $9,000 $5,000 Eleanor D. Wilson Museum $9,750 $7,000 Grandin Theatre Foundation $21,500 $17,000 Harrison Museum of African American Culture $23,500 $18,000 Historical Society of Western Virginia $5,000 $4,000 Jefferson Center Foundation $36,000 $30,000 Local Colors of Western VA Inc. $22,000 $15,500 Making Foundation, The $4,970 $4,000 Mill Mountain Theatre $28,000 $25,000 Mill Mountain Zoo $16,400 $9,000 Opera Roanoke $24,000 $16,000 Roanoke Arts Commission $2,000 $2,000 Roanoke Ballet Theatre $9,999 $8,000 Roanoke Children's Theatre $25,000 $21,000 Roanoke Festival in the Park $40,000 $8,000 Roanoke Symphony $46,000 $30,000 Roanoke Valley Children's Choir $15,300 $5,000 Science Museum $24,100 $17,000 Southwest Virginia Ballet $10,000 $9,000 Taubman Museum of Art $48,000 $40,000 Virginia Museum of Transportation $31,000 $27,000 $483,0981 $336,500 j ✓L IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41792- 070620. AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Wasena Bridge Replacement Project ( "Project "); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City wants and needs certain real property rights, to include fee simple, temporary construction and /or permanent easements of variable length and width, and such other real property interests as needed, as set forth in the City Council Agenda Report dated July 6, 2020, for the Project, in the general vicinity of Winona Avenue, Roanoke, Virginia, to the south and 8th Street, Roanoke, Virginia, to the north and surrounding streets. The proper City officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property right interests and appropriate ancillary rights with respect to the real property parcel referred to in the above mentioned City Council Agenda Report, and any other real property interests needed for the Project. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager is further authorized to execute appropriate acquisition documents for the above mentioned parcel for such consideration as deemed appropriate for the necessary interest, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not•exceed the funds available in the Project's account for such purposes, without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form by the City Attorney, the Director of Finance is authorized to pay the respective consideration to the owner of the real property right interest conveyed, certified by the City Attorney to be entitled to the same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk. O- Authorize acquis of prop rights- Wasena Bridge Replacement Project (7.6.20) PA `~ CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 6, 2020 Subject: Wasena Bridge Replacement - Acquisition of Real Property Rights Background: As part of the City's Bridge Capital Improvement Program, City Council appropriated funds for replacement of the existing Wasena Bridge structure. The replacement activities include demolishing the existing bridge and constructing a new bridge at the same location. The City will need to acquire real property rights from a private owner in order to construct, operate, and maintain the new bridge. Considerations: City Council action is necessary to authorize the acquisition of real property rights needed for the Wasena Bridge Replacement Project. The real property rights needed are outlined below, but are subject to minor variation of location and extent pending final engineering design details. Funding for acquisition of the real property rights is available in the project account 08- 530 -9593, Main St ( Wasena) over NSRW Bridge Reno ( #1822). The property owner involved is: Tax Map Parcel Address :Owner Required Property Rights Number 1 120901 802 Elm Avenue B & D Comics Inc. Fee Simple S.W. Recommended Action: Authorize the acquisition of real property rights needed to construct the proposed Wasena Bridge Replacement Project by negotiation and execution of the appropriate acquisition documents by the City Manager, such documents to be approved as to form by the City Arreoliay. - - - -- - - =------ - - - - -- Rober .Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Mark Jamison, P.E. Director of Public Works Luke E. Pugh, P.E., City Engineer �W Get IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41793- 070620. A RESOLUTION authorizing the City Manager's issuance and execution of an Amendment to the City's Contract with Intrado Life & Safety Solutions Corp. f /k/a West Safety Solutions Corp. ( "Intrado ") to add an additional nine dispatch stations at the new VA811/E911 Communications Center; and authorizing the City Manager to take certain other actions in connection with such Amendment. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is authorized to issue and execute such Amendment as may be necessary to the City's Contract with Intrado, in an amount not to exceed $398,269.38 for additional services to include, but not be limited to, add an additional nine dispatch stations at the new VA811 /E911 Communications Center, all as more fully set forth in the City Council Agenda Report dated July 6, 2020. 2. The form of such Amendment shall be approved by the City Attorney. 3. The City Manager is authorized to take such actions and to execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendment to the above mentioned Contract with Intrado, as well as the Contract itself. ATTEST: cAA..f,& *&, 4. City Clerk R- Authorize Amendment to Contract with West Safety Solutions Corp. (7.6.20) ti CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 6, 2020 Subject: Amendment to Intrado Life & Safety Solutions Corp. f /k /a West Safety Solutions Corporation Contract Background: The City contracted with Intrado Life & Safety Solutions Corp. f /k /a West Safety Solutions Corporation in 2008 to provide 911 call handling capabilities for the City's E91 1 operations. In October 2019, City Council approved an amendment for services to move E911 into the new VA811 /E911 Communications Center on Blue Hills Drive. In November 2019, City Council approved an amendment for dual services during the move to the new center and increased capacity. An amendment is needed to add an additional nine (9) dispatch stations to the existing fifteen (15) dispatch stations bringing the total to twenty four (24) dispatch stations. Considerations: The current contract amount is $251,208. In November 2019, City Council approved Amendment No. 6, in the amount of $39,516, for dual services during the move to the new center and increased internet capacity. Amendment No. 7, in the amount of $398,269.38, would increase the number of dispatch stations. Council approval is required to amend the contract. Funding is available in the Department of Technology budget (Account 08- 430 - 9273 - 9015). Recommended Action: Authorize the City Manager to execute Amendment No. 7 as referenced above, approved as to form by the City Attorney, to the City's contract with Intrado Life & Safety Solutions Corp. f /k /a West Safety Solutions Corporation in an amount not to exceed $398,269.38 as set forth above. Authorize the City Manager to take such actions and to execute such documents, as may be necessary to provide for the implementation, administration, and enforcement of all such amendments to the above- referenced contract with Intrado Life & Safety Solutions Corp. fZ,�/,a West Safety Solutions Corp., as well as the contract itself. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance 1 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41794 - 070620. A RESOLUTION expressing the intent of City Council to remove the Lee Monument from Lee Plaza, in accordance with State Code Sections 15.2 -1812 (A) and 15.2 -1812 (B); directing the City Manager, City Clerk, and City Attorney to publish notice of City Council's intent to remove the Lee Monument from Lee Plaza, and publish notice of a public hearing at which public hearing interested individuals may express their views on the removal of the Lee Monument from Lee Plaza to be held on August 17, 2020, at 7:00 p.m., or as soon thereafter as the matter may be reached, or at such later date and time as determined by the City Manager; and establishing an effective date. WHEREAS, the General Assembly enacted Chapter 1101, Virginia Acts of Assembly, 2020 Session (the "Act "), to amend State Code Section 15.2 -1812 to allow localities to "remove, relocate, contextualize, or cover" monuments or memorials for the veterans of any war or conflict on the locality's public property; WHEREAS, State Code 15.2 -1812 (B), as set forth in the Act, requires a locality to publish notice of its intent to remove, relocate, contextualize, or cover any such monument or memorial and hold a public hearing not less than 30 days after publication of such notice at which public hearing interested persons may present their views; WHEREAS, pursuant to the permission granted to the William Watts and the Roanoke Chapters of the United Daughters of the Confederacy through the adoption of Resolution No. 14059, adopted by City Council on May 6, 1960, to "erect and maintain an upright granite marker, not under six feet in height, on the western end of the Robert E. Lee Plaza, facing 3`d Street, S.W., as a memorial to General Robert E. Lee" ( "Lee Monument "), the Roanoke Chapter and the William Watts Chapter of the United Daughters of the Confederacy erected the Lee Monument in October 1960, on public property of the City of Roanoke situated at the 200 Block of Church Avenue, S.W., Roanoke, Virginia, Official Tax Map No. 1012104, named and identified as General Robert E. Lee Plaza, also known as Lee Plaza ( "Lee Plaza "); and WHEREAS, City Council desires to express its intent, and hereby expresses its intent, to remove the Lee Monument from Lee Plaza in accordance with State Code Sections 15.2 -1812 (A) and 15.2 -1812 (B). NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. City Council expresses its intent, and does hereby intend, to remove the Lee Monument from Lee Plaza in accordance with State Code Sections 15.2 -1812 (A) and 15.2 -1812 (B) 2. The City Manager, the City Attorney, and the City Clerk are directed to publish notice of City Council's intent to remove the Lee Monument from Lee Plaza and notice of a public hearing at which hearing interested persons may express their views on the removal of the Lee Monument from Lee Plaza, and such public hearing to be scheduled to be held on August 17, 2020, at 7:00 p.m., or as soon thereafter as the matter may be reached, or at such later date and time as determined by the City Manager. 3. This Resolution shall take effect upon its passage. ATTEST: City Clerk. 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 6, 2020 Subject: Removal of Lee Monument Background On May 6, 1 957, Roanoke City Council adopted Resolution No. 13071 to name "the plaza in front of the United States Post Office in honor of General Robert E. Lee." The request to designate the plaza as the "General Robert E. Lee Plaza" was made by the Roanoke Chapter of the United Daughters of the Confederacy and the William Watts Chapter of the United Daughters of the Confederacy. On May 16, 1960, City Council adopted Resolution No. 14053 to grant permission to these Chapters of the United Daughters of the Confederacy "to erect and maintain an upright granite marker, not under six feet in height, on the western end of the Robert E. Lee Plaza, facing 3rd Street, S.W., as a memorial to General Robert E. Lee." (Lee Monument). The General Robert E. Lee Plaza, also known as the Lee Plaza, is currently identified as Official Tax Map No. 1012104 (Lee Plaza). In October 1960, the Roanoke Chapter and the William Watts Chapter of the United Daughters of the Confederacy erected the Lee Monument in Lee Plaza. Prior to 2020, Virginia State Code specific allowed localities to erect monuments or memorials for any war or conflict, including "Confederate or Union monuments or memorials of the War Between the States (1861- 1865)." Section 1 5.2 -1 81 2, Code of Virginia (1950), as amended (prior to 2020). State Code specifically restricted localities from removing such monuments or memorials. In 2020, the General Assembly adopted Chapter 1 101 , Virginia Acts of Assembly, (2020 Session) (Act), to amend Section 15.2 -1812 to specifically authorize localities to "remove, relocate, contextualize, or cover any such monument or memorial on the locality's public property." Section 15.2 -1812 (A), Code of Virginia (1950), as amended. Before taking such action, a local governing body must publish notice of its intent to remove, relocate, contextualize, or cover a monument or memorial and set a public hearing not less than 30 days after publication of the notice at which public hearing interested persons may present their views to the local governing body. Following the public hearing, the local governing body may vote to take such action. If the local governing body votes to remove, relocate, contextualize, or cover the monument or memorial, the local governing body "shall first, for a period of 30 days, offer the monument or memorial for relocation and placement to any museum, historical society, government, or military battlefield." Section 15.2 -1812 (B). Thereafter, the local governing body shall have sole authority to determine the final disposition of the monument or memorial. The Act became effective on duly 1, 2020. Consideration Citizens have made numerous requests to City Council that the City remove the Lee Monument from Lee Plaza, most recently, at the City Council Session on .June 15, 2020. Prior to passage of the Act, several courts throughout the Commonwealth had reviewed the restrictions in State Code regarding the removal of Civil War monuments and memorials. City Council now has the opportunity to consider removal or other action with respect to the Lee Monument following enactment of the Act. Recommended Action Adopt the attached resolution to express Council's intent to remove the Lee Monument located Lee Plaza and authorize a public hearing to be held on August 16, 2020, at 7:00 p.m., or as soon thereafter as the matter may be reached, or at such other date and time as determined by the City Manager, to provide interested persons with the opportunity to present their views on the removal of the Lee Monument from Lee Plaza. Robert S. Cowell, fir. Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Timothy R. Spencer, Senior Assistant City Attorney Michael Clark, Director of Parks and Recreation 2 n ' KE VIRGINIA IN THE COUNCIL OF THE CITY OF ROANO , The 6th day of July, 2020. No. 41795- 070620. AN ORDINANCE authorizing the City Manager to execute the Amended and Restated Service Agreement of the Roanoke Valley Detention Commission (Commission) and other necessary documents, among the Commission, and the Cities of Roanoke and Salem, and the Counties of Franklin, Roanoke and Botetourt, which are the member localities that comprise the Commission, upon certain terms and conditions; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager, or his designee, pursuant to Section 16.1 -310 et sec ., Code of Virginia (1950) as amended, are hereby authorized for and on behalf of the City, to execute the Amended and Restated Service Agreement of the Commission, and other necessary documents, among the Commission, and the Cities of Roanoke and Salem, and the Counties of Franklin, Roanoke, and Botetourt, which are the member localities that comprise the Commission, to govern such parties' obligations for the continued operation, maintenance, and financial responsibilities for the Juvenile Detention Center located in Botetourt County at 498 Coyner Springs Road, upon the terms and conditions set forth in the City Manager's Council Agenda Report dated July 6, 2020, such agreement to be substantially in form to the agreement attached to the Council Agenda Report dated July 6, 2020. All requisite documents shall be approved as to form by the City Attorney. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk. G~ CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 6, 2020 Subject: Authorization to Enter into an Amended and Restated Joint Service Agreement of the Roanoke Valley Detention Commission with the Counties of Roanoke, Franklin, Botetourt, and the Cities of Roanoke and Salem. Background: The Roanoke Valley Detention Commission was formed by the Member jurisdictions, the City of Roanoke, the City of Salem, the County of Roanoke, the County of Botetourt, and the County of Franklin in 1998 for the purpose of renovating and constructing an addition to the Existing Detention Center, located at 498 Coyner Springs Road, Roanoke, VA 24012, to house juveniles charged with, or convicted of a crime, from the Member jurisdictions. A Roanoke Valley Detention Service Agreement dated October 7, 1998, was entered into among the Member jurisdictions to govern the Member jurisdiction's respective obligations during and after construction of the Center. Because construction of the Existing Detention Center Service has been completed, the Existing Detention Center has been purchased by the Commission, and the Service Agreement needs to be updated to reflect modern financing requirements for the Existing Detention Center, the Members jurisdictions desire to enter into this Amended and Restated Service Agreement of the Roanoke Valley Detention Commission to govern the Member jurisdiction's respective obligations for the continued operation, maintenance, and financing of the Existing Detention Center. Considerations: The initial service agreement included payment agreements to pay the Commission the per -diem charge for each day a juvenile from that member jurisdiction is held at the center. Local detention funding was entirely dependent on utilization of a per -diem cost multiplied by actual childcare days. Statewide detention utilization has been trending downward for several years due in large part to juvenile justice initiatives to decrease the use of detention. In the Roanoke Valley Detention Center utilization has decreased from 17,735 average number of childcare days in the time frame 2002 to 2009 to 9,130 childcare days average for the time frame 2010 -2018 with the trend continuing to decline to roughly 6,200 childcare days average over the most recent two - year time frame. The funding model does not provide adequate revenue to cover operating expenses for the Detention Center. The Commission has amended the service agreement so that each member jurisdiction agrees to pay the Commission its share of the cost based on a calculation of the member percentage of utilization for the previous three fiscal years. A member's total annual fiscal obligation to the Detention Center shall be calculated by multiplying a member's percentage of the three -year utilization by the net expenses of the Detention Center. Any additional costs approved by the Commission shall be calculated in the same manner. Recommended Action: Authorize the City Manager, or his designee, to enter into the proposed intergovernmental agreement, attached to this letter as Attachment A, with the Counties of Roanoke, Franklin, Botetourt, and the Cities of Roanoke and Salem. Such agreement shall be approved as to form by the City Attorney. -- ---- ----- Robert S. Cowell, fir. City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Steven W. Martin, Director of Human /Social Services #CM20 -00092 AMENDED AND RESTATED SERVICE AGREEMENT OF THE ROANOKE VALLEY DETENTION COMMISSION By and Among the ROANOKE VALLEY DETENTION COMMISSION CITY OF ROANOKE, VIRGINIA CITY OF SALEM, VIRGINIA COUNTY OF BOTETOURT, VIRGINIA COUNTY OF FRANKLIN, VIRGINIA COUNTY OF ROANOKE, VIRGINIA Dated: July 1, 2020 THIS SERVICE AGREEMENT ( "the Agreement ") is made as of July 1, 2020, by and among the ROANOKE VALLEY DETENTION COMMISSION (the "Commission "); the CITY OF ROANOKE, VIRGINIA; the CITY OF SALEM, VIRGINIA; the COUNTY OF BOTETOURT, VIRGINIA; the COUNTY OF FRANKLIN, VIRGINIA; and the COUNTY OF ROANOKE, VIRGINIA, each of which is a political subdivision of the Commonwealth of Virginia (each a "Member Jurisdiction" and collectively, the "Member Jurisdictions "), pursuant to the authority granted the Commission by Section 16.1 -315 et sea., Code of Virginia (1950) as amended. RECITALS WHEREAS, pursuant to Section 16.1 -315 et sec., Code of Virginia (1950) as amended, the Roanoke Valley Detention Commission was formed by the Member Jurisdictions in 1998 for the purpose of renovating and constructing an addition to the Existing Detention Center (Existing Detention Center), located at 498 Coyner Springs Road, Roanoke, VA 24012, to house juveniles charged with, or convicted of a crime, from the Member Jurisdictions; WHEREAS, a Roanoke Valley Detention Service Agreement dated October 7, 1998, was entered into among the Member Jurisdictions to govern the Member Jurisdiction's respective obligations during and after construction of the Center; WHEREAS, because construction of the Existing Detention Center has been completed, the Existing Detention Center has been purchased by the Commission, and the Service Agreement needs to be updated to reflect modern financing requirements for the Existing Detention Center, the Members Jurisdictions desire to enter into this 1 Amended and Restated Service Agreement of the Roanoke Valley Detention Commission to govern the Member Jurisdiction's respective obligations for the continued operation, maintenance, and financing of the Existing Detention Center. NOW THEREFORE, for and in consideration of the terms and conditions contained herein, and the above recitals which are incorporated herein by reference, the Member Jurisdictions jointly and severally agree as follows: ARTICLE I Definitions Section 1.1. The capitalized terms in this Agreement have the meanings set forth below unless the context otherwise requires: (a) Annual Budget has the meaning given to such term in Section 3.8. (b) Applicable Laws means all applicable laws, ordinances, judgments, decrees, injunctions, writs and orders of any court, arbitrator or governmental agency or authority and all rules, regulations, orders, interpretations, licenses and permits of any Federal, state, county, municipal, regional, foreign or other governmental body, instrumentality, agency or authority. (c) Bonds means obligations issued by the Commission for the design, acquisition of the Existing Detention Center, construction, equipping, financing and other costs of the Center, including refunding bonds and additional project bonds. (d) Center means the Existing Detention Center, including any and all additions, renovations and improvements made thereto, which shall, from time to time, be known as the Roanoke Valley Detention Center. K, (e) Charge means the charge to Member Jurisdictions as set forth in Section W1 (f) Commission means the Roanoke Valley Detention Commission. (g) Commission Default has the meaning given to such term in Section 8.1. (h) Debt Service Component means the portion of the Charge that equals, in the aggregate for each Fiscal Year, the debt service on the Commission's Bonds or Notes for such Fiscal Year, plus the amount necessary during such period to fund or replenish any debt service reserve therefor. (i) DJJ means the Commonwealth of Virginia Department of Juvenile Justice or its successor. Q) Expenses means all expenses which may reasonably be determined by the Commission to be attributable directly or indirectly to the ownership or operation of the Center and payable as operating expenses in accordance with generally accepted accounting principles and shall also include debt service payments and other capital costs, required payments to the Operating Reserve Fund established in Section 4.3, required payments to any debt service reserve established in connection with any Bonds and other reasonable or necessary payments required to comply with debt service coverage requirements imposed in connection with any Bonds. (k) Existing Detention Center means the Roanoke Valley Juvenile Detention Center located in Botetourt County at 498 Coyner Springs Road, Roanoke, VA, 24012 and constructed, maintained, and operated by the Commission, including the building, land, and equipment functionally related to the operation of the detaining of juveniles at the facility. 3 (1) Fiscal Year means the annual accounting period from July 1 of one year to June 30 of the following year. (m) Juvenile(s) means those individuals who may under Applicable Law be held in a juvenile detention facility. (n) Member Jurisdictions means the City of Roanoke, Virginia; the City of Salem, Virginia; the County of Botetourt, Virginia; the County of Franklin, Virginia; and the County of Roanoke, Virginia, each a political subdivision of the Commonwealth of Virginia, and each other political subdivision joining the Commission, but excluding any political subdivision that may have been withdrawn from the Commission, as provided in Section 5.9. (o) Member Jurisdiction Default has the meaning given to such term in Section 8.2. (p) Net Expenses means Expenses reduced by an amount equal to revenue from (i) non - member jurisdictions (including the federal government), (ii) reimbursements from the Commonwealth of Virginia, and (iii) any other non - member revenue. (q) Notes means short -term obligations of the Commission including notes issued in anticipation of receipt of revenues or bond anticipation notes issued by the Commission. (r) Obligations means the Notes or Bonds issued by the Commission. M (s) Operating Component means the portion of the Charge that reflects Net Expenses of the Commission for each Fiscal Year as set forth in the Annual Budget less the debt service and debt service reserve expenses reflected by the Debt Service Component. M1 (t) Operating Reserve Fund means the reserve fund established in Section (u) Placed in Service means the first day on which the Center or any bed space at the Center in excess of that at the Existing Detention Center has been certified by the appropriate authority of the Commonwealth to accept Juveniles. (v) Placing Jurisdiction means the jurisdiction in which the detention order is issued for a Juvenile. In the event a Juvenile is charged in Botetourt County with a crime while in the Center, the jurisdiction which originally placed the Juvenile at the Center will remain the Placing Jurisdiction. ARTICLE II Commission Section 2.1. Purpose of Commission. The Commission shall own, operate, maintain, manage, regulate, plan for and finance the Center. To accomplish this purpose, the Commission shall have all the powers, authorities, rights, responsibilities, and obligations bestowed upon it by Section 16.1 -315, et seq. of the Code of Virginia (1950), as amended. Section 2.2. Membership of Commission (a) The powers of the Commission shall be exercised by a board consisting of six (6) members appointed by the Member Jurisdictions as follows: 5 two (2) City of Roanoke; one (1) City of Salem; one (1) County of Botetourt; one (1) County of Franklin; and one (1) County of Roanoke. (b) The governing bodies of the Member Jurisdictions shall appoint their members to the board. Members shall be appointed for a four -year term or until a member's successor is appointed and qualified, whichever occurs later. Each Member Jurisdiction's member of the board shall serve at the pleasure of the governing body of that Member Jurisdiction. Commission members will receive no compensation but will be reimbursed for their actual approved expenses incurred in the performance of their Commission duties. ARTICLE III Provision of Services. Operation and Maintenance Section 3.1. Acceptance of Juveniles. (a) The Commission shall be responsible for accepting and housing all Juveniles from each Member Jurisdiction. Member Jurisdictions will be guaranteed bed space within the Center on the same percentage basis as set forth in Section 3.8. (b) For purposes of this Agreement, a Juvenile shall be deemed to be the responsibility of the Placing Jurisdiction. (c) In the event a Juvenile from one of the Member Jurisdictions is ordered detained in a secure detention facility by a court and the Center is at capacity, the Commission shall be responsible for finding bed space for such Juvenile. In such event and if the Member Jurisdiction has fully utilized its guaranteed bed space, the Member Jurisdiction shall pay the cost differential between the higher per diem rate charged by C the other facility and the per diem charge of the Center as set forth in Section 4.2. However, the County of Botetourt as the host locality will not be required to pay this cost differential for the first six Juveniles to be sent to another facility for which Botetourt County is the Placing Jurisdiction. After these six Juveniles, Botetourt County shall pay the cost differential between the higher per diem rate charged by the other facility and the per diem charge of the Center as set forth in Section 4.2. (d) In the event a Juvenile from one of the Member Jurisdictions is ordered detained in a secure detention facility by a court and the Center is at capacity, a Member Jurisdiction that is utilizing more than its guaranteed bed space will be required to move its excess Juvenile(s) to another secure detention facility located by the Commission. (e) To the extent space is available and until needed by the Member Jurisdictions, the Commission will endeavor to accept Juveniles from non - Member Jurisdictions. (f) No Member Jurisdiction shall sell, lease, sublease, convey or otherwise voluntarily dispose of its interest in bed space in the Center without the written consent of the Commission. 7 Section 3.2. Commitment of Juveniles. Each Member Jurisdiction agrees, to the extent permitted by Applicable Laws, to commit all of its eligible Juveniles to the Center, except in the event of an emergency requiring detention of a Juvenile in a facility closer in proximity than the Center or if so ordered by the Court. Section 3.3. Transportation of Juveniles. Unless the Commission agrees otherwise, each Member Jurisdiction shall be responsible for the initial transportation of Juveniles from such Jurisdiction to the Center and for transporting such Juveniles to and from any and all court proceedings or hearings, including any proceeding in Botetourt County for crimes committed while at the Center. The Sheriff for Botetourt shall only be responsible for transporting Juveniles for which Botetourt County is the Placing Jurisdiction. The Sheriff of Botetourt County shall not be responsible for transporting other Juveniles to or from the Center. The Commission shall be responsible for transportation of Juveniles to all local medical appointments, local dental appointments, local counseling sessions (other than with the Court Service Unit employees), and local psychological and psychiatric evaluations and for all costs, expenses and security relating to such Juveniles during transportation. Transportation not specifically set forth above to be provided by the Commission will be the responsibility of the Placing Jurisdiction. For the purpose of this Agreement, local means within the boundaries of the Member Jurisdictions' borders. Section 3.4. Operation and Maintenance. The Commission shall operate and maintain the Center in accordance with all Applicable Laws. The Commission shall be an equal opportunity employer. 0 Section 3.5. Indemnity. To the extent permitted by law, the Commission shall indemnify and hold harmless the Member Jurisdictions and their officers, employees, agents, volunteers, or representatives from any and all liability, actions, causes of actions, claims, judgments, and demands of any kind and nature whatsoever, and for expenses the Member Jurisdictions may incur in this regard arising out of acts or omissions of any nature whatsoever with regard to the Center, occurring on or after the date of execution of this Agreement, including without limitation acts or omissions in the course of ownership, acquisition of real or personal property, operation, maintenance, management, regulation, planning for, or financing of the Center, and federal and state grant applications or agreements. Intheeventthatany suit or proceeding shall be brought against any Member Jurisdiction or its officers, employees, agents, volunteers, or representatives at law or in equity, either independently or jointly with the Commission on account thereof, the Commission, upon notice given to it by the Member Jurisdiction, or its officers, employees, agents, volunteers or representatives, will pay all costs of defending the Member Jurisdiction or its officers, employees, agents, volunteers or representatives, including attorney's fees, in any such action or other proceeding. In the event of any settlement or any final judgment being awarded against any Member Jurisdiction, or any of its officers, employees, agents, volunteers or representatives, either independently or jointly with the Commission, then the Commission will pay such settlement or judgment in full or will comply with such decree, pay all costs and expenses of whatsoever nature, 0 including attorney's fees, and hold the Member Jurisdiction, or any of its officers, employees, agents, volunteers, or representatives harmless therefrom. Section 3.6. Insurance. The Commission shall maintain hazard, liability or such other insurance as may be required by Applicable Law or which the Commission may deem advisable. Such insurance shall include the indemnity obligation set forth in Section 3.5 of this Agreement. Section 3.7. Annual Financial Report. The Commission shall provide to each Member Jurisdiction on or before January 31 of each year a report showing the activities and the revenues, expenditures, and employee compensation schedules and other similar data of the Commission for the preceding Fiscal Year. Section 3.8. Annual Budaet. The Commission shall provide to each Member Jurisdiction on or before May 1 of each year the Commission's Annual Budget for the next Fiscal Year including any proposed capital projects. For each Fiscal Year in which the Center will be in operation, such Annual Budget shall set forth the Operating Component and the Debt Service Component of the Charges to Member Jurisdictions Charges shall be sufficient to generate revenue adequate to pay anticipated Net Expenses and to fund any required reserves. The Charges shall be revised during the year when necessary. The Commission agrees to set, and revise as needed, the Operating Component in an amount sufficient to generate revenue adequate to pay Net Expenses (other than debt service and related expenses) and to fund any required operating reserves attributable 10 to the care, maintenance and subsistence of Juveniles. The Commission may also include as part of the Operating Component from time to time in its discretion an amount for the purpose of accumulating a reasonable rate stabilization reserve to be used as and when the Commission considers it appropriate to minimize or eliminate any increase in charges to the Member Jurisdictions. The Authority also agrees to set the Debt Service Component, and to revise it immediately as necessary, in an amount sufficient to generate revenue adequate to pay debt service on the Authority's Bonds and Notes and to fund any required debt service reserves therefor to reflect any failure of a Member Jurisdiction to pay such charge in accordance with the provisions of Section 4.1. The Commission shall notify each Member Jurisdiction thirty (30) days prior to the effective date of any revision to the funding formula. The Commission shall promptly provide copies of any amendments to its Annual Budget to each Member Jurisdiction. Charges to the member jurisdictions shall be calculated by the member percentage of utilization for the previous three (3) fiscal years. A member's total annual fiscal obligation to the Center shall be calculated by multiplying a member's percentage of the three (3) year utilization by the net expenses. Any additional costs approved by the Commission shall be calculated in the same manner set forth in this section. Each Member Jurisdiction hereby recommends its County Administrator or City Manager, as the case may be, include in each annual budget submitted to the governing body of his or her jurisdiction or in an amendment thereto, sufficient funds to cover the Member Jurisdiction's projected payment due in each Fiscal Year including 11 any subsequent revisions thereto during the course of such year. Each Member Jurisdiction hereby directs its County Administrator or City Manager, as the case may be, to notify the Commission (i) by July 1 of each year of the amount so budgeted by the Member Jurisdiction, and (ii) at any time, of any amendments to the amount so budgeted by the Member Jurisdiction. Section 3.9. Books and Records. The Commission shall maintain proper books of record and account in which proper entries shall be made in accordance with generally accepted accounting principles for governmental bodies, consistently applied, of all of its business and affairs related to the Center. The Commission shall also establish and maintain adequate financial policies and procedures to ensure the safeguarding of Commission assets. All books of record and account and documents in the Commission's possession relating to the Center shall at all reasonable times be open to inspection by such agents or employees of the Member Jurisdictions as they may designate. The Commission shall have an annual audit performed by an independent certified public accountant. A copy of this audit shall be provided to each Member Jurisdiction on or before January 31 of each year. Section 3.10. Personnel. The Commission covenants and agrees that former employees of the City of Roanoke who became employees of the Commission at the time the Center was Placed in Service may elect to remain as employee members of the City of Roanoke's Pension Plan. The Commission shall make such contributions to the City of Roanoke's Pension 12 Plan on behalf of such employees as the City of Roanoke would have made if such employees had continued to work for the City of Roanoke. The Commission shall provide such employees with equivalent salaries and fringe benefits as such employees enjoyed as of the day prior to the day the Center is Placed in Service while employees of the City of Roanoke. The Commission shall honor all vacation and sick leave accruals, paid leave and extended leave accruals to such employees as of the day prior to the day the Center was Placed in Service. This section shall not be construed so as to preclude the Commission from adopting its own personnel rules and regulations which may include, among other things, provisions for hiring, termination, layoffs and discipline. ARTICLE IV Payments Section 4.1. Payments from Member Jurisdictions. (a) Each Member Jurisdiction agrees to pay the Commission its share of the cost associated with the operation of the facility based on the funding formula established in Section 3.8 above. (b) Charges due from Member Jurisdictions shall be invoiced monthly by the Commission. Such charges shall be due and payable to the Commission no later than 30 days from receipt of the charges and if not paid when due shall bear interest at the legal rate as set forth in §6.1- 330.53 of the Code of Virginia (1950), as amended, or its successor section and be subject to a 10% penalty. (c) Each Member Jurisdiction hereby recommends its County Administratoror City Manager, as the case may be, include in each annual budget submitted to the 1191 governing body of his or her jurisdiction or in an amendment thereto, sufficient funds to cover the Member Jurisdiction's projected payment due in each Fiscal Year including any subsequent revisions thereto during the course of such year. Each Member Jurisdiction hereby directs its County Administrator or City Manager, as the case may be, to notify the Commission (i) by July 1 of each year of the amount so budgeted by the Member Jurisdiction, and (ii) at any time, of any amendments to the amount so budgeted by the Member Jurisdiction. Section 4.2. Payments from other Jurisdictions. Within the limits allowed by law, the Commission shall have the discretion to establish a per diem charge or charges for the care, maintenance and subsistence of Juveniles from non - member jurisdictions at a rate the Commission deems appropriate. Such non - member per diem charges shall be due and payable to the Commission from non - member jurisdictions having Juveniles in the Center no later than 30 days from receipt of the charges and if not paid when due shall bear interest and penalty at such rate as the Commission shall establish unless otherwise provided by law. Section 4.3. Operating Reserve Fund. The Commission agrees to provide for an Operating Reserve Fund in each of its Annual Budgets in an amount equal to not less than ten percent (10 %) of its projected Annual Budget for each year not including debt service. The Operating Reserve Fund shall be established as a separate account and shall be used to cover periods of revenue shortfall when the Commission's revenues are not sufficient to cover its Net Expenses other than debt service. 14 Section 4.4. Debt Service Reserve Fund. The Commission agrees to provide for a Debt Service Reserve Fund in accordance with the financing requirements. H61 Section 4.5. Limitation of Liability. The only obligation of the Member Jurisdictions to pay for the establishment, operation or maintenance of the Center arises out of this Agreement. The obligation of each Member Jurisdiction to make the payments required by Article V for services shall be subject to and contingent upon appropriations being made for such purposes by the Member Jurisdiction's governing body. No such payment responsibility shall constitute a debt of any Member Jurisdiction within the meaning of any constitutional or statutory limitation. Nothing in this Agreement shall constitute a pledge of the full faith and credit of any Member Jurisdiction under any provision of its Charter, as applicable, or the Constitution of Virginia. ARTICLE V Additional Agreements Section 5.1. Other Services. The Commission may contract with any Member Jurisdiction, private person, or other entity for management oversight, financial, personnel, engineering, procurement, legal, or other services upon terms and conditions to be agreed upon between the Commission and service provider. Section 5.2. Sale or other Conveyance. The Commission will not sell, lease (except for the space necessary for the operation of programs by the Member Jurisdictions), sublease, assign, convey or otherwise voluntarily dispose of the Center unless the Notes, Bonds and any other debt incurred by the Commission have been or will be paid or deemed defeased in accordance with the agreements pursuant to which they were issued. Any amounts im remaining after such disposal shall be returned to the then current Member Jurisdictions on a pro rata basis based on the total of Charges paid by each such Member Jurisdiction since the Center was Placed in Service. Section 5.3. Further Documents and Data. The parties to this Agreement will execute and deliver all documents and perform all further acts that may be reasonably necessary to perform the obligations and consummate the transactions contemplated by this Agreement. Section 5.4. Riaht to Access. Each Member Jurisdiction will have reasonable access to the Center in order to monitor the Commission's compliance with the terms of this Agreement. Section 5.5. Confidentiality. The Commission will maintain all records and files on the Juveniles on a confidential basis in accordance with all Applicable Laws. Section 5.6. Notification. The Commission will promptly furnish to each Member Jurisdiction a copy of any notice or order of any governmental authority asserting that the Commission or the Center is not in compliance in any material respect with any Applicable Law. Section 5.7. Tax - Exemption Covenant. (a) The Commission intends to issue the Notes and Bonds in a manner such that their interest is excludable from gross income for Federal income tax purposes under Section 103(a) and related provisions of the Internal Revenue Code of 1986, as amended, and applicable rules and regulations. The Commission and each Member 17 Jurisdiction agree that after the Notes and Bonds have been issued they will not take any action or omit to take any action which would adversely affect such exclusion. (b) The Member Jurisdictions, each of whom will receive a benefit from the construction of the Center and the financing thereof by the Commission, agree pursuant to Section 265(b)(3)(C)(iii) of the Internal Revenue Code to allocate the amount of each issue of tax - exempt obligations issued by the Commission for the construction of the addition and renovations to the Existing Detention Center, including design and preliminary site work, to themselves on an equal basis. Section 5.8. Additional Members. Any city or county in Virginia may, with the approval of its governing body and with the consent of the Commission and the governing bodies of all of the Member Jurisdictions, join and participate in the Commission under such additional terms and conditions for membership as may be prescribed by the Commission. Section 5.9. Withdrawal of Membershia. After giving 12 months' written notice to the Commission and other member jurisdictions, any Member Jurisdiction may withdraw from membership in the Commission by resolution or ordinance of its governing body; however, no Member Jurisdiction shall be permitted to withdraw from the Commission after any Obligations have been incurred and are outstanding except by unanimous vote of all Member Jurisdictions. A withdrawing Member Jurisdiction shall not receive any payment from the Commission unless agreed to by all of the governing bodies of the remaining Member Jurisdictions. ARTICLE VI Representations. Warranties and Covenants of Commission In addition to the covenants in other Articles of this Agreement, the Commission represents, warrants and covenants as follows: Section 6.1. Oraanization. Authorization and Validity. The Commission is a political subdivision of the Commonwealth of Virginia, duly organized and validly existing under the laws of the Commonwealth of Virginia, and has duly authorized, executed and delivered this Agreement. Section 6.2. Authority. The Commission has all requisite authority to execute and deliver and perform its obligations under this Agreement and is not a party to any indenture, contract or other agreement or arrangement, the performance of which by the Commission would prevent or materially and adversely affect the Commission's ability to perform the terms of this Agreement. Section 6.3. Non - Contravention. The execution and delivery of this Agreement by the Commission and the consummation of the transactions contemplated in it will not conflict with or result in a breach of or constitute a default under or violate any of the terms, conditions or provisions of the bylaws of the Commission or any material indenture, contract or other agreement or arrangement to which the Commission is a party or by which any of its properties are bound, or any Applicable Law by which the Commission or the Center is bound. 19 Section 6.4. Litigation. The Commission is not a party to any legal, administrative, arbitration or other proceeding or controversy pending, or, to the best of the Commission's knowledge, threatened, which would materially adversely affect the Commission's ability to perform under this Agreement. Section 6.5. Anarovals. Except for approvals that may be required by DJJ and as otherwise stated herein, the Commission does not require the consent or approval of any governmental body to carry out the terms of this Agreement. ARTICLE VII Rearesentations Warranties and Covenants of Member Jurisdictions Each Member Jurisdiction represents, warrants and covenants for itself as follows: Section 7.1. Organization Authorization and Validity. Each Member Jurisdiction is a political subdivision of the Commonwealth of Virginia, duly organized and validly existing under the laws of the Commonwealth of Virginia, and each has duly authorized, executed and delivered this Agreement. Section 7.2. Authority. Each Member Jurisdiction has all requisite authority to execute and deliver and perform its obligations under this Agreement and is not a party to any indenture, contract or other agreement or arrangement, the performance of which by it would prevent or materially and adversely affect its individual performance under this Agreement. 21 Section 7.3. Non - Contravention. The execution and delivery of this Agreement by each Member Jurisdiction and the consummation of the transactions contemplated in it will not conflict with or result in a breach of or constitute a default under or violate any of the terms, conditions or provisions of any charter, resolution or ordinance, any material indenture, contract or agreement or arrangement to which it is a party or by which any of its properties are bound, or any Applicable Law by which it is bound. Section 7.4. Litigation. No Member Jurisdiction is a party to any legal, administrative, arbitration, or other proceeding or controversy pending, or, to the best of its knowledge, threatened, which would materially and adversely affect its ability to perform under this Agreement. ARTICLE VIII Defaults and Remedies Section 8.1. Default by Commission. The occurrence of any one or more of the following events will constitute an "Event of Default" by the Commission ( "Commission Default "): (i) failure of the Commission to pay principal of or interest when due on any Notes, Bonds or other temporary or permanent financing for the Center issued or obtained by the Commission pursuant to this Agreement; (ii) if the Commission is for any reason rendered incapable of performing any of its material obligations under this Agreement; 22 (iii) the Commission makes an assignment of all or a portion of its obligations under this Agreement without the prior consent of the Member Jurisdictions; (iv) the Commission defaults on any of its material obligations under any agreement pursuant to which any Notes, Bonds or other temporary or permanent financing for the Center is issued or obtained by the Commission and such default is not cured within the applicable cure period; (v) any proceeding is instituted, with the consent or acquiescence of the Commission, for the purpose of effecting a composition between the Commission and its creditors or for the purpose of adjusting the claims of such creditors pursuant to any federal or state statute now or hereafter enacted, if the claims of such creditors are under any circumstances payable from the funds of the Commission; or (vi) the Commission defaults in the due and punctual performance of any other of the covenants, conditions, agreements and provisions contained in this Agreement, and the default continues for thirty days after written notice specifying the default and requiring it to be remedied has been given to the Commission by any Member Jurisdiction. Section 8.2. Default by Member Jurisdictions. The occurrence of any one or more of the following events will constitute an "Event of Default" by any Member Jurisdiction ( "Member Jurisdiction Default "): (i) failure of any Member Jurisdiction to make payments of Charges or other charges when due; 23 (ii) any Member Jurisdiction shall for any reason be rendered incapable of fulfilling its obligations under this Agreement; (iii) any proceeding is instituted, with the consent or acquiescence of any Member Jurisdiction, for the purpose of effecting a composition between such Member Jurisdiction and its creditors or for the purpose of adjusting the claims of such creditors pursuant to any federal or state statute now or hereafter enacted, if the claims of such creditors are under any circumstances payable from the funds of such Member Jurisdiction; or (iv) any Member Jurisdiction defaults in the due and punctual performance of any of the other covenants, conditions, agreements and provisions contained in this Agreement, and the default continues for thirty days after written notice specifying the default and requiring it to be remedied has been given to such Member Jurisdiction by the Commission. Section 8.3. Remedies of Member Jurisdictions. Upon the occurrence of a Commission Default, any Member Jurisdiction, after giving notice of such Commission Default to all parties, may bring suit by mandamus or other appropriate proceeding to require the Commission to perform its duties under this Agreement or to enjoin any acts in violation of this Agreement. Section 8.4. Remedies of Commission. Upon the occurrence of a Member Jurisdiction Default, the Commission, after giving notice of such Member Jurisdiction Default to all parties, may bring suit by mandamus or other appropriate proceeding to require the Member Jurisdiction to perform its duties under this Agreement or to enjoin any acts in violation of this Agreement. 24 Section 8.5. Remedies Not Exclusive. No remedy in this Agreement conferred upon or reserved to the parties is intended to be exclusive of any other remedy, and each remedy is cumulative and in addition to every other remedy given under this Agreement or now or hereafter existing at law, in equity or by statute. ARTICLE IX Miscellaneous Section 9.1. Severability of Invalid Provisions. If any clause, provision or section of this Agreement is held to be illegal or invalid by any court, the invalidity of the clause, provision or section will not affect any of the remaining clauses, provisions or sections, and this Agreement will be construed and enforced as if the illegal or invalid clause, provision or section has not been contained in it. Section 9.2. Notices. Any notice or other communication under or in connection with this Agreement shall be in writing, and shall be effective when delivered in person or sent in the United States mail, by certified mail return receipt requested, postage prepaid, to the following persons or to such other persons as any of such persons may from time to time specify in writing. If to the Commission: Chairman, Roanoke Valley Detention Commission If to a Member Jurisdiction: 25 The City Manager or County Administrator from such Member Jurisdiction. Section 9.3. Governina Law. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the Commonwealth of Virginia. M Section 9.4. Amendments. This Agreement may be changed or amended only with the consent of the Commission and each Member Jurisdiction. No such change or amendment may be made which will affect adversely the prompt payment when due of all moneys required to be paid by the Member Jurisdictions under the terms of this Agreement, and no such change or amendment shall be effective which would cause a violation of any provision of any resolution, indenture or agreement pursuant to which any Notes, Bonds or other temporary or permanent financing for the Center is issued or obtained by the Commission. Section 9.5. Effective Date of Agreement. This Agreement will be effective from the date of its approval by all of the Member Jurisdictions and the Commission. If a Member Jurisdiction does not wish to enter into this Agreement, it shall so signify by adopting a resolution indicating its intent to decline to enter into this Agreement, and the Agreement shall be effective as to the rest of the parties. Section 9.6. Term. This Agreement shall continue for a period of thirty (30) years from the date hereof. This Agreement shall automatically renew for successive ten -year terms unless all of the Member Jurisdictions give notice of intent to withdraw as provided in Section 5.9. Section 9.7. Waiver. 27 Any waiver by any party of its rights under this Agreement must be in writing, and will not be deemed a waiver with respect to any matter not specifically covered. Nothing in this Agreement authorizes the waiver of any Member Jurisdiction's obligation to make payments when due of all monies required to be paid by the Member Jurisdictions under the terms of this Agreement. Section 9.8. Termination of 1998 Service Agreement- Upon execution of this Amended and Restated Service Agreement of the Roanoke Valley Detention Commission, the Service Agreement dated October 7, 1998, entered into among the Member Jurisdictions shall automatically terminate. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the date above written. ROANOKE VALLEY DETENTION COMMISSION ATTEST: Title: Steven Martin, Chairman W CITY OF ROANOKE, VIRGINIA ATTEST: Title: Approved as to Form: Bob Cowell, City Manager 0 CITY OF SALEM, VIRGINIA In ATTEST: Title: Approved as to Form: Jay Taliaferro, City Manager 30 COUNTY OF BOTETOURT, VIRGINIA ATTEST: Title: Approved as to Form: Gary Larrowe, County Administrator 31 COUNTY OF FRANKLIN, VIRGINIA IN ATTEST: Title: Approved as to Form: Christopher Whitlow, County Administrator 32 COUNTY OF ROANOKE, VIRGINIA M ATTEST: Title: Approved as to Form: Dan O'Donnell, County Administrator 33 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41796- 070620. AN ORDINANCE to readopt and reenact the Code of the City of Roanoke (1979), as amended; and dispensing with the second reading of this ordinance by title. WHEREAS, by Ordinance No. 25043, adopted April 7, 1980, this Council adopted and enacted a new code for the City of Roanoke entitled the Code of the City of Roanoke (1979) (hereinafter sometimes referred to as the "City Code "); WHEREAS, such Code, as amended, contains certain provisions which incorporate by reference portions of the Code of Virginia (1950), as amended, (hereinafter "State Code "); WHEREAS, from time to time, certain of these State Code sections which are incorporated by reference in the City Code have been amended by the General Assembly; WHEREAS, such amendments are a matter of public record which are set forth in the Acts of Assembly and supplements and replacement volumes of the State Code; and WHEREAS, it is the desire of this Council that those provisions of the City Code which adopt by reference State Code provisions shall be fully consistent with enactments of the most recent Session of the General Assembly. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: The Code of the City of Roanoke (1979), as amended, a copy of which is on file in the City Clerk's Office, consisting of Chapters 1 through 36.2, each inclusive, is hereby readopted and reenacted. Such Code amendments heretofore and hereafter adopted shall continue to be known as the Code of the City of Roanoke (1979), as amended. 2. With respect to sections or provisions of the State Code incorporated by reference in the City Code, Council recognizes any amendments made to such sections or provisions of the State Code by the most recent Session of the General Assembly and hereby expresses the intent and ordains that such amendments to sections or provisions of the State Code incorporated by reference in the City Code shall be included in the City Code verbatim as enacted by the most recent Session of the General Assembly. 3. Any reference in the City Code to any section, article or chapter from former Titles of the State Code shall be deemed and construed to apply to the successor section, article or chapter of the State Code, comparable sections being set out in Tables of Comparable Sections for certain Repealed and Revised Titles published in Volume 10. 4. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: KAMeasures \Yearly Measures\2020 \readopt city code 2020.doc City Clerk. Daniel J. Callaghan City Attorney CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011 -1595 The Honorable Mayor and Members of City Council Roanoke, Virginia TELEPHONE 540- 853 -2431 FAX 540- 853 -1221 EMAIL: cityatty @roanokeva.gov July 6, 2020 Re: Reenactment of City Code Dear Mayor Lea and Council Members: Timothy R. Spencer David L. Collins Heather P. Ferguson Laura M. Carini Douglas P. Barber, Jr. Assistant City Attorneys Since 1982, City Council has reenacted and recodified the City Code on an annual basis in order to properly incorporate in the Code amendments made by the General Assembly at the previous Session to State statutes that are incorporated by reference in the City Code. This procedure ensures that the ordinances codified in our Code incorporate the most recent amendments to State law. Incorporation by reference is frequently utilized in local codes to preclude having to set out lengthy provisions of State statutes in their entirety. In addition, the technique ensures that local ordinances are always consistent with the State law as is generally required. The procedure whereby a local governing body incorporates State statutes by reference after action of the General Assembly has been approved by the Attorney General. See Report of the Attorney General (1981 -1982) at 272. I recommend that Council adopt the attached ordinance to readopt and reenact the Code of the City of Roanoke (1979), as amended. If the attached ordinance is not adopted, City Code sections incorporating provisions of the State Code amended at the last Session of the General Assembly may not be deemed to include the recent amendments and may be impermissibly inconsistent which could result in the dismissal of criminal prosecutions under these City Code sections. y yours, Daniel J. al aghan LSC11 City Attbphey Attachment c: Robert Cowell, Jr., City Manager The Honorable Donald S. Caldwell, Commonwealth's Attorney Samuel Roman, Chief of Police Cecelia F. McCoy, City Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41797 - 070620. AN ORDINANCE reinstating, reordaining, and reaffirming Ordinance No. 41703 - 032720, as supplemented by Ordinance No. 41709 - 040620; establishing an effective date; and dispensing with the second reading of this ordinance by title. WHEREAS, as a result of the COVID -19 pandemic the disaster and the declarations of emergency by the President of the United States, the Governor of the Commonwealth of Virginia, and the City of Roanoke, City Council adopted Ordinance No. 41703 - 032720, at a special session of City Council on March 27, 2020, to effectuate temporary changes in certain deadlines, modifying public meeting and public hearing practices and procedures to address the continuity of operations, and authorizing the City Manager to set the date and time of public hearings on the FY2021 budget and related matters; WHEREAS, City Council supplemented Ordinance No. 41703- 032720 to effectuate changes in the deadlines for responding to requests for records under the Virginia Freedom of Information Act with the adoption of Ordinance No. 41709- 040620; WHEREAS, Ordinance No. 41703 - 032720, as supplemented by Ordinance No. 41709- 040620, was in effect for a period of sixty (60) days, subject to further action by City Council; WHEREAS, in April 2020, the General Assembly enacted Section 4- 0.01(g), Chapter 1283, Virginia Acts of Assembly, 2020 Session (Chapter 1283), that authorized, among other matters, that public bodies could meet via electronic communication means without a quorum physically present in one location during the state of emergency created by the COVID -19 pandemic disaster; and WHEREAS, while Chapter 1283 addresses most of the operations and deadlines for the conduct of public business, City administration recommends that Ordinance No. 41703- 032720, as supplemented by Ordinance No. 41709 - 040620, be reinstated, reordained, and reaffirmed, retroactive from May 25, 2020, through and including July 31, 2020. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Ordinance No. 41703 - 032720, as supplemented by Ordinance No. 41709 - 040620, be reinstated, reordained, and reaffirmed retroactively from May 25, 2020, through and including July 31, 2020, to ensure that operations within the City continue without interruption from the COVID -19 pandemic disaster. 2. The provisions of Ordinance No. 41703 - 032720, as supplemented by Ordinance No. 41709- 040620, shall remain in full force and effect from March 27, 2020, through and including July 31, 2020, unless amended, rescinded, or readopted by City Council. 3. This Ordinance shall be effective, retroactive to May 25, 2020, upon passage. 4. The second reading of this Ordinance is hereby dispensed with. ATTEST: O.U� J, L&eAVt City Clerk. Daniel J. Callaghan City Attorney The Honorable Mayor and Members of City Council CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011 -1595 TELEPHONE 540- 853 -2431 FAX 540- 853 -1221 EMAIL: cityatty @roanokeva.gov July 6, 2020 Timothy R. Spencer David L. Collins Heather P. Ferguson Laura M. Carini Douglas P. Barber, Jr. Assistant City Attorneys Re: Proposed Ordinance Reinstating, Reordaining, and Reaffirming Ordinance No. 41703- 032720, as supplemented by Ordinance No. 41709 Dear Mayor Lea and Members of Council: As a result of the COVID -19 pandemic disaster and declarations of emergency made by the President of the United States, the Governor of the Commonwealth of Virginia, and the City of Roanoke, City Council adopted Ordinance No. 41703- 032720, at a special session of City Council on March 27, 2020, to effectuate temporary changes in certain deadlines, modifying public meeting and public hearing practices and procedures to address the continuity of operations, and authorizing the City Manager to set the date and time of public hearings on the FY2021 budget and related matters (the "Emergency Ordinance "). On April 6, 2020, City Council supplemented the Emergency Ordinance with the adoption of Ordinance No. 41709 - 040620 to address deadlines for responses to requests for public records under the Freedom of Information Act ( "Supplemental Ordinance "). In April 2020, the General Assembly enacted Section 4- 0.01(g), Chapter 1283, Virginia Acts of Assembly, 2020 Session ( "Chapter 1283 "), that authorized, among other matters, that public bodies could meet via electronic communication means without a quorum physically present in one location during the state of emergency created by the COVID -19 pandemic disaster. The adoption of Chapter 1283 provided localities with tools under which local bodies could operate during the COVID -19 pandemic disaster. Chapter 1283 remains in effect. By its terms, the Emergency Ordinance expired 60 days after adoption unless extended by City Council. In discussions with City Administration, we recommend that City Council reinstate, reordain, and reaffirm the Emergency Ordinance, as supplemented by the Supplemental Ordinance, effective May 25, 2020, through and including July 31, 2020. This action will allow continuation of the Emergency Ordinance, as supplemented by the Supplemental Ordinance, from March 27, 2020 through and including July 31, 2020. Based on the foregoing, I recommend that City Council adopt the attached proposed Ordinance. Sincerely, Daniel J. llaghan Roanoke y Attorney c: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Timothy R. Spencer, Senior Assistant City Attorney J IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41798 - 070620. AN ORDINANCE ratifying the decision of the City Manager to declare June 19, 2020 a City holiday; and dispensing with the second reading of this ordinance by title. WHEREAS, Section 2 -37, Code of the City of Roanoke (1979), as amended, establishes the holidays which shall be observed as legal holidays of the City by all departments of the City; WHEREAS, Governor Northam declared a paid holiday for state employees to celebrate Juneteenth on June 19, 2020, the 155t" anniversary of the day on which Major General Gordon Granger led Union soldiers into Galveston, Texas, and announced that the Civil War had ended and that the Emancipation Proclamation had declared all enslaved people free nearly two and a hall' years earlier; WHEREAS, the City Manager announced that in light of the significance of Juneteenth and the recent statement by the Governor to recognize this day as an official Holiday, and following consultation with the Mayor and City Council, City municipal offices were closed Friday, June 19, 2020; and WHEREAS, the City Manager requests City Council to ratify the decision of the City Manager to provide City employees with a paid holiday to celebrate Juneteenth on June 19, 2020. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that City Council ratifies the decision of the City Manager to declare that June 19, 2020 be a paid holiday for all city employees and the offices were closed in celebration of Juneteenth. 2. The second reading of this Ordinance is hereby dispensed with. ATTEST: 04t'� 4. `%/ e City Clerk. W* IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41799 - 070620. AN ORDINANCE amending and reordaining Section 2 -282 Mayor as ex officio member of committees, Division 1 Generally, Article XIV Authorities Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended; amending and reordaining the title of Division 2, Permanent Committees, Article XIV Authorities Boards Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended, and Section 2 -297 of Division 2, Permanent Committees, Article XIV Authorities Boards Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended; amending and reordaining Division 2, Permanent Committees, Article XIV Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended, to add Section 2 -305; establishing an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Amend and reordain Section 2 -282 Mayor as ex officio member of committees, Division 1 Generally, Article XIV Authorities Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended, as follows: Sec. 2 -282. - Mayor as ex officio member of committees. The mayor shall be an ex officio member of each committee appointed by the council or by the mayor and, as such member, shall have all the privileges, including the right to vote, but not the obligation to attend every committee meeting. The mayor shall not be counted for the purpose of determining a quorum of any such committee. Notwithstanding the foregoing, the mayor shall not be an ex officio member of the equity and empowerment advisory board established pursuant to section 2 -305. 1 2. Amend and reordain the title of Division 2, Permanent Committees, Article XIV Authorities Boards Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended, and Section 2 -297 of Division 2, Permanent Committees, Article XIV Authorities Boards Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended, as follows: DIVISION 2. - PERMANENT COMMITTEES AND BOARDS Sec. 2 -297. - Established. There are hereby established the following permanent committees and boards of the council: (1) Audit Committee (2) Personnel committee. (3) Legislative committee. (4) Equity and Empowerment Advisory Board. 3. Amend and reordain Division 2, Permanent Committees, Article XIV Authorities, Boards Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended, to add Section 2 -305, as follows: Sec. 2 -305 Equity and Empowerment Advisory Board (a) Established; composition. There is hereby established the Equity and Empowerment Advisory Board as a permanent council - appointed board. The Equity and Empowerment Advisory Board shall consist of nine (9) members two (2) members shall be members of city council and the remaining seven (7) shall be residents of the city. Pursuant to section 2 -282 the mayor shall not serve ex officio. Council may appoint any two (2) members of city council, including the maw (b) Purpose, Responsibility The purpose and responsibility of the Equity and Empowerment Advisory Board shall be as follows: (1) Review the priorities for Interwoven Equity in Plan 2040 and any subsequent city comprehensive plan; 2 (2) Develop proposed plans for the implementation of policies and actions identified for each priority set forth in the Interwoven Equity in City Plan 2040; and (3) Review all existing city policies ordinances and regulations and recommend to city council changes in such policies ordinances or regulations to eliminate the city of any policies or procedures that promote inequality or limit empowerment. (c) Appointment and terms of members. Members of the Equity and Empowerment Advisory Board shall be appointed by city council Members who are members of city council shall serve only during their respective terms of office All other members shall serve for terms of three (3) years. Members of the Equity and Empowerment Advisory Board other than members who are also members of city council, shall be subject to the limitation on terms set forth in section 2- 281.1. (d) Members not compensated. The members of the Equity and Empowerment Advisory Board shall serve without compensation for their service as such members. (e) Organization, selection of officers, meetings. (1) At its initial meeting the members of the Equity and Empowerment Advisory Board shall elect a chair, vice -chair, and secretary. The member elected as chair shall serve as the presiding officer at all meetings of the Equity and Empowerment Board. In the absence of the chair, the vice -chair shall preside at such meeting. The secretary shall prepare agendas for each meeting take minutes of each meeting ensure that proper legal notice of all meetings is provided, and file minutes with the city clerk. All officers shall serve for terms that end on December 31 of each year. Members may be reelected to serve as an officer without limitation. (2) The Equity and Empowerment Advisory Board shall adopt bylaws with respect to the operations of the Equity and Empowerment Advisory Board. Such bylaws shall not be inconsistent with the provisions of section 2 -305. The bylaws shall be presented to city council for endorsement. (3) The Equity and Empowerment Advisory Board shall develop a schedule for regular meetings on a monthly basis for each calendar year. Such schedule for each ensuing year shall be set no later than November 30 of the preceding year. The schedule shall include the dates and times of each regular meeting for the ensuing calendar year. At the initial meeting of the Equity and Empowerment Advisory Board in 2020 the members shall set its schedule for the balance of 2020 and calendar year 2021. 4) The Eauitv and Empowerment Advisory Board shall hold public hearings at one of its regular meetings or at a special meeting called for that purpose pursuant section 2- 305(e)(5), at least quarterly during the year. The purpose of each public hearing is to receive comments and input from the community with respect the responsibilities of the Equity and Empowerment Advisory Board as set forth in section 2 -305 (b). Notice of each public hearing shall be published in a newspaper of general circulation within the city at least five (5) days, but not more than ten (10) days prior to the date of the public hearing. (5) Special meetings of the Equity and Empowerment Advisory Board may be called by the chair or by two (2) members of the Equity and Empowerment Advisory Board with at least twelve 12 hours prior notice to each member, delivered in hand or by electronic mail. The notice of the special meeting shall set forth the purpose of the special meeting and the special meeting shall be limited to that purpose. (6) The city manager shall appoint staff to assist the secretary in the performance of the secretary's duties to keep minutes and records of all proceedings of the board, prepare agendas for meetings notify members of meetings arrange for legal notices of meetings prepare all agenda packages and perform all other duties of a secretary. The city attorney shall provide legal advice and assistance to the Equity and Empowerment Advisory Board. (f) Reports to city council. (1) The Equity and Empowerment Advisory Board shall make recommendations to city council as determined by such board. All recommendations shall be in writing and delivered to the city clerk for inclusion the city council agenda packages. The chair of the Equity and Empowerment Advisory Board shall attend the city council session at which such recommendations are considered by city council. (2) The Equity and Empowerment Advisory Board shall make an annual written report to city council at the second session of city council in December. The annual report shall summarize the matters considered by the Equity and Empowerment Advisory Board, the recommendations made to city council and the objectives of the Equity and Empowerment Advisory Board for the following year. The chair of the Equity and Empowerment Board shall present the report at the second session of City Council in December. 4. The ordinance shall be effective upon passage. The second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41800 - 070620. A RESOLUTION affirming the appointment of Dr. Brenda L. Hale as a member of the Star City Strong Recovery Fund Task Force. WHEREAS, City Council created the Star City Strong Recovery Fund Task Force (Task Force) through the adoption of Resolution No. 41741- 060120, adopted June 1, 2020, to consider the challenges confronting the City from the COVID -19 pandemic disaster and the opportunities available to the community through the Star City Strong Recovery Fund, and to make recommendations to City Council regarding the use of the Star City Strong Recovery Fund; WHEREAS, the members of the Task Force were appointed by City Council on June 15, 2020 by Resolution No. 41771- 061520; and Dr. Hale had not been reached to confirm her availability or willingness to serve when the remainder of the nominations were made; and WHEREAS, Dr. Brenda L. Hale has now agreed to serve as The Roanoke Branch of the National Association for the Advancement of Colored People (NAACP) representative on the Star City Strong Recovery Fund Task Force. NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Roanoke affirms the appointment of Dr. Brenda L. Hale as the representative of the NAACP to the Star City Strong Recovery Fund Task Force. ATTEST: City Clerk MIN IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 2020. No. 41801 - 070620. A RESOLUTION consenting to the appointment of Cecelia T. Webb as the Deputy City Clerk effective June 30, 2020. WHERESAS, the City Clerk desires to appoint Cecelia T. Webb as the Deputy City Clerk of the City of Roanoke effective June 30, 2020; and WHEREAS pursuant to Section 24 of the Roanoke City Charter of 1952, and appointment of a deputy city clerk must be consented to by City Council in order to be effective. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the appointment of Cecelia T. Webb as Deputy City Clerk of the City of Roanoke, effective June 30, 2020, is hereby consented to in accordance with Section 24 of the Roanoke City Charter of 1952. ATTE_S-T -:n . City Clerk. CECELIA F. NICCOY, CJIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov July 7, 2020 Drew Kepley 2710 Richelieu Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Kepley: CECELIA T. WEBB, CJIC Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, July 6, 2020 you were reappointed as a member of the Architectural Review Board for a four -year term of office, commencing October 2, 2020 and ending October 1, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member of the Architectural Review Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Tina M. Carr, Acting Secretary, Architectural Review Board COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of July 2020, DREW KEPLEY was reappointed as a member of the Architectural Review Board for a four -year term of office, commencing October 2, 2020 and ending October 1, 2024. Given under my hand and the Seal of the City of Roanoke this seventh day of July 2020. City Clerk CECELIA F. NICCOY, CHIC Citv Clerk Husain B. Alam 336 Scarlet Drive Daleville, Virginia 24017 Dear Mr. Alam: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov July 7, 2020 CECELIA 1'. WEBB, CHIC Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, July 6, 2020 you were appointed as a member of the Architectural Review Board to replace John Fulton (Architect) for a four -year term of office ending October 1, 2024. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Architectural Review Board. Sincerely, CZU,&.0_ 1_� Y k 64f Cecelia F. McCoy, CMC City Clerk Enclosures pc: Tina M. Carr, Acting Secretary, Architectural Review Board COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of July 2020, HUSAIN B. ALAM was appointed as a member of the Architectural Review Board to replace John Fulton (Architect) for a four- year term of office ending October 1, 2024. Given under my hand and the Seal of the City of Roanoke this seventh day of July 2020. C_ J_. `cc City Clerk CECELIA F. N1CCON C11C CUN Clerk Marc B. Nelson, Manager Economic Development Roanoke, Virginia Dear Mr. Nelson: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. 1V., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(ii roanokeca.goc July 7, 2020 CECELIA T. NN EBB, CN1C Depute Cite Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, July 6, 2020, you were appointed to replace R. B. Lawhorn, Jr., as a City employee member of the Board of Trustees, City of Roanoke Pension Plan, for a two -year term of office ending June 30, 2022. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Board of Trustees, City of Roanoke Pension Plan. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Amelia C. Merchant, Secretary, Board of Trustees, City of Roanoke Pension Plan COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of July 2020, MARC B. NELSON was appointed to replace R. B. Lawhorn, Jr., as a City employee member of the Board of Trustees, City of Roanoke Pension Plan, for a two -year term of office ending June 30, 2022. Given under my hand and the Seal of the City of Roanoke this seventh day of July 2020. eZtt,b a'- ,9—. (01e_ '�V_ City Clerk CEC'ELIA F. 11C'COY, CHIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a roanokeva.go), July 6, 2020 David S. Jeavons 364 Albemarle Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Jeavons: CECELIA T. NN EBB, CHIC Depuh CRN Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, July 6, 2020, you were appointed to fill the unexpired term of Alan R. Hullette (Roanoke Valley Juvenile Detention Center), an employee of a participating employer other than the City, as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term of office ending June 30, 2022. Enclosed you will find a Certificate of your aDDointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke Citv Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Board of Trustees, City of Roanoke Pension Plan. Sincerely, 0 zatia— V),�- d$�, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Amelia C. Merchant, Secretary, Board of Trustees, City of Roanoke Pension Plan COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of July 2020, DAVID S. JEAVONS, was appointed to fill the unexpired term of Alan R. Hullette (Roanoke Valley Juvenile Detention Center), an employee of a participating employer other than the City, as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term of office ending June 30, 2022. Given under my hand and the Seal of the City of Roanoke this sixth day of July 2020. C"t'-a - yYte c City Clerk CECELIA F. N'ICCON, CHIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerks roanokeva.gov July 6, 2020 India Miller 3111 Wentworth Avenue, N. E. Roanoke, Virginia 24012 Dear Ms. Miller: CECELIA T. NN EBB, CHIC Deput} City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, July 6, 2020, you were appointed to replace Dan Brokaw (Builder) as a member of the Building and Fire Code Board of Appeals for a three -year term of office ending June 30, 2023. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a representative of the Building and Fire Code Board of Appeals. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures C'. Tina Carr, Acting Secretary, Building and Fire Code Board of Appeals COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of July 2020, INDIA MILLER was appointed to replace Dan Brokaw (Builder) as a member of the Building and Fire Code Board of Appeals for a three -year term of office ending June 30, 2023. Given under my hand and the Seal of the City of Roanoke this seventh day of July 2020. C .u.c,Q.c.u, �• V)LL� City Clerk CECELIA F. MCCON', CHIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk((i roanokeva.gov July 7, 2020 Jeffrey Todd 912 Wasena Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Todd: CECELIA T. NVEBB, CHIC Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, July 6, 2020, you were reappointed as a member of the Mill Mountain Advisory Board for a three -year term of office ending June 30, 2023. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a representative of the Mill Mountain Advisory Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC.. Nicole Ashby, Secretary, Mill Mountain Advisory Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the six day of July 2020, Jeffrey Todd was reappointed as a member of the Mill Mountain Advisory Board for a three -year term of office ending June 30, 2023. Given under my hand and the Seal of the City of Roanoke this seventh day of July 2020. City Clerk CECELI.1 F. NICCOY, CJiC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerkld roanokeva.gov July 7, 2020 Auraliz Quintana 1121 Montrose Avenue, S. E. Roanoke, Virginia 24013 Dear Ms. Quintana: CECELIA T. WEBB, CHIC Depute Cite Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 2, 2020, you were reappointed as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2023. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member of the Roanoke Public Library Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Sheila Umberger, Secretary, Roanoke Public Library Board COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE To-wit- 1, I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of July 2020, AURALIZ QUINTANA was reappointed as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2023. Given under my hand and the Seal of the City of Roanoke this seventh day of July 2020. City Clerk CECELIA F. MCCOY', C11C City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fat: (540) 853 -1145 E -mail: clerked roanokeya.go% July 7, 2020 The Honorable Djuna L Council Member Roanoke, Virginia Osborne Dear Council Member Osborne: CECELIA T. WEBB, CHIC Depute Cite Clerk At an organizational meeting of the Council of the City of Roanoke which was held on Monday, July 6; 2020, you were appointed as an Elected Official representative of the Virginia's First Regional Industrial Facilities Authority for a four -term of office ending June 30, 2024. Attached you will find a copy of a Certificate regarding your appointment. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, Cecelia F. McCoy, CMC City Clerk Attachment PC: Christy Straight, Project Manager, Virginia's First Regional Industrial Facility Authority, 6580 Valley Center Drive, Suite 124, Radford, Virginia 24141 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at an organizational meeting of Council which was held on the sixth day of July 2020, DJUNA L. OSBORNE was appointed as an Elected Official representative of the Virginia's First Regional Industrial Facilities Authority for a four -term of office ending June 30, 2024. Given under my hand and the Seal of the City of Roanoke this seventh day of July 2020. O_C,0,d� -,,4- " City Clerk