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Council Actions 08-17-20
ROANOKE CITY COUNCIL REGULAR SESSION AUGUST 17, 2020 2:00 P.M. CITY COUNCIL CHAMBER AGENDA COBB 41828 - 081720 PARTICIPATION BY ELECTRONIC COMMUNICATIONS PURSUANT TO AMENDMENT 28 TO HB29 (SECTION 4- 0.01(G), CHAPTER 1283, VIRGINIA ACTS OF ASSEMBLY (2020), SECTION 2.2- 3708.2 (A), CODE OF VIRGINIA (1950), AS AMENDED, AND OTHER APPLICABLE LAWS AND ORDINANCES. The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge 1. Call to Order - -Roll Call. All Present. The Invocation was delivered by Mayor Sherman P. Lea, Sr. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Lea. Welcome. Mayor Lea. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, August 20 at 7:00 p.m., and Saturday, August 22 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. 1 The Mayor's Annual State of the City Address will be held on Wednesday, August 26, 2020 at 8:00 a.m., in the City Council Chamber, 215 Church Avenue, S. W., Room 450, by electronic communication means. Playback to be aired on RVTV Channel 3 on Friday, August 28, at 5:00 p.m. and 10:00 p.m.; and on Sunday, August 30, 5:00 p.m. and 10:00 p.m. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring Thursday, August 20, 2020 as Roanoke Higher Education Center Day. The Mayor presented a proclamation to Kay Dunkley, Executive Director, Roanoke Higher Education Center. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Based upon Executive Order Number Fifty -One, issued by Governor Northam on March 12, 2020, Amended Executive Order Number Fifty -Three on April 15, 2020, Amendment 28 to HB29 (adopted April 22, 2020) (Section 4- 0.01(g), Chapter 1283, Virginia Acts of Assembly (2020), Virginia Code Section 2.2- 3708.2 (A), and other applicable Executive Orders, laws, and ordinances, City Council will be conducting this regular session of City Council by electronic communication means without a quorum of City Council physically present in Council Chamber and without the presence of members of the public in the City Council Chamber. In order to afford citizens an opportunity to provide comments to City Council during the COVID -19 pandemic disaster, citizens wishing to address the Council during this regular session of City Council conducted by electronic communication means were instructed to sign -up by emailing or by calling the City Clerk's Office at clerkt'_roanokeva.gov and (540) 853- 2541, by 12:00 p.m., on August 17. 2 Those citizens, who have signed up to speak before the Council, have been provided the Zoom meeting information and will be allowed to join the meeting and address City Council by electronic communication means. The City Clerk read an email, in its entirety, from Brenda Futrell, requesting that Council overturn the Roanoke City School Board's proposed plan to return to school. Sue Plymale, 2731 Lofton Street, S. W., addressed the Council regarding hazard pay for EMS, firefighters and police. Barbara Duerk, 2607 Rosalind Avenue, S. W., addressed the Council regarding seamless transportation in the Roanoke Valley. Robert Kennedy, 3507 Colonial Avenue, S. W., addressed the Council regarding stormwater and a Western Virginia Water Authority easement on his property. 4. CONSENT AGENDA: (APPROVED 7 -0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C -1 Minutes of the regular meeting of City Council held on Monday, August 3, 2020. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C -2 A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss the 2020 Citizen of the Year Award, pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. 3 C -3 A communication from the City Attorney requesting that Council convene in a Closed Meeting for consultation with legal counsel and briefings by staff members or consultants pertaining to actual litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2 -3711 (A)(7), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -4 A communication from the City Clerk advising of the resignation of Katelynn Lewis as a member of the Roanoke Neighborhood Advocates, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C -5 Reports of qualification of the following individuals: Jane Missell as the City representative of the Roanoke Valley Regional Cable Television Committee for a three -year term of office ending June 30, 2023; Drew Kepley as a member of the Architectural Review Board for a four -year term of office commencing October 2, 2020 and ending October 1, 2024; and Daniel E. Karnes as a City representative to the Blue Ridge Behavioral Healthcare, Board of Directors, for a three -year term of office commencing January 1, 2021 and ending December 31, 2023. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. A communication from the Commonwealth's Attorney recommending acceptance of grant funding from the Commonwealth of Virginia Compensation Board for the Regional Drug Prosecutor's Office; and a communication from the City Manager concurring in the recommendation. Adopted Resolution No. 41828 - 081720 and Budget Ordinance No. 41829 - 081720. (7 -0) M 7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER: BRIEFINGS: • Strategic Plan Update Focus Groups - 30 minutes Received and filed. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of a donation of the Kiwanis Centennial Playground located at 2730 Melrose Avenue, N. W., from the Kiwanis Club of Roanoke. Adopted Resolution No. 41830 - 081720 and Ordinance No. 41831- 081720. (7 -0) 2. Acceptance of the FY 2021 – 2023 Next Generation 9 -1 -1 grant from the Virginia 9 -1 -1 Services Board in transition from the Public Safety Answering Points Grant Program. Adopted Resolution No. 41832 - 081720 and Budget Ordinance No. 41833-081720. (7 -0) 3. Acquisition of real property rights in connection with the Memorial Avenue, S. W., Stormwater Drainage and Improvement Project. Adopted Ordinance No. 41834 - 081720. (7 -0) 4. Amendment to Resolution No. 41827 - 080320 to include support for FY 2022 regional applications for SMART Scale Program funding. Adopted Resolution No. 41835 - 081720. (7 -0) 5. Acceptance of the Fiscal Year 2021 Coronavirus Aid, Relief, and Economic Security Act — Coronavirus Relief Funds allocated to state and local governments based on population proportions. Adopted Resolution No. 41836- 081720 and Budget Ordinance No. 41837-081720. (7 -0) COMMENTS OF THE CITY MANAGER. NONE. 8. REPORTS OF COMMITTEES: a. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 41838 - 081720. (7 -0) 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. Amendment of the City Code in connection with the newly created Equity and Empowerment Advisory Board. Adopted Ordinance No. 41839 - 081720. (7 -0) b. A resolution honoring Dr. Rita D. Bishop on the occasion of her retirement as Superintendent of Roanoke City Public Schools. Adopted Resolution No. 41840 - 081720. (7 -0) C. A resolution reappointing William Poe as a Director of the Economic Development Authority for the City of Roanoke. Adopted Resolution No. 41841- 081720. (7 -0) d. Amendment of Resolution No. 41772 - 070620 establishing a meeting schedule for City Council commencing July 1, 2020, and terminating December 31, 2020. Adopted Resolution No. 41842 - 081720. (7 -0) 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Council Member Bestpitch recommended Council approve information with regard to the appointment to the Equity and Empowerment Advisory Board as it relates to the Interwoven Equity Vision Statement in the 2040 City of Roanoke Comprehensive Plan; and noted information was sent to Council Members for review and approval. The deadline for application to the Equity and Empowerment Advisory Board is September 30, 2020 by 5:00 p.m. X Vice -Mayor Cobb praised Recreation Manager Patrick Boas and the Parks and Recreation Department for the recent Roanoke Junior Ranger Program; participants learned about Roanoke and how to become stewards of its natural resources through a series of activities, challenges, and questions. Council Member Price commended the Roanoke City Public School Board and the new Superintendent Verletta White for the courageous and difficult decision with regard to school opening and students' participation in virtual learning for the first nine weeks. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. NONE. 12. RECESSED - 4:32 P.M. THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A CLOSED MEETING CONDUCTED BY ELECTRONIC COMMUNICATION MEANS; AND THEREAFTER RECONVENE AT 7:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. 7 ROANOKE CITY COUNCIL REGULAR SESSION AUGUST 17, 2020 7:00 P.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA PARTICIPATION BY ELECTRONIC COMMUNICATIONS PURSUANT TO AMENDMENT 28 TO HB29 (SECTION 4- 0.01(G), CHAPTER 1283, VIRGINIA ACTS OF ASSEMBLY (2020), SECTION 2.2- 3708.2 (A), CODE OF VIRGINIA (1950), AS AMENDED, AND OTHER APPLICABLE LAWS AND ORDINANCES. Call to Order - -Roll Call. All Present. The Invocation was delivered by Council Member Bestpitch. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. CERTIFICATION OF CLOSED MEETING. (7 -0) NOTICE: Tonight's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, August 20 at 7:00 p.m., and Saturday, August 22 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. A. PUBLIC HEARINGS: 1. Request of Mimi G. Young to vacate, discontinue and close an alley in the 1800 block of Westover Avenue, S. W., between Winborne Street, S. W., and Watauga Street, S. W., adjacent to multiple properties along Westover Avenue and 1322 Watauga Street, S. W. Mimi G. Young, Petitioner, Spokesperson. Adopted Ordinance No. 41843 - 081720, as amended. (7 -0) 2. Request of the City of Roanoke for street closure by barricade at Deyerle Road, S. W., between Windsor Road, S. W., along the north and heading southeasterly towards Grandin Road, S. W., for approximately three hundred forty feet, adjacent to 3318 Windsor Road, S. W., 2334 Deyerle Road, S. W., 3305 Grandin Road, S. W., and 2308 Barnhill Lane, S. W., respectively. Ian Shaw, Agent, Spokesperson. Adopted Ordinance No. 41844 - 081720. (7 -0) 3. Proposal of the City of Roanoke to convey the Former Melrose Library located at 2607 Salem Turnpike, N. W., consisting of 3.0 acres, to the City of Roanoke Redevelopment and Housing Authority. Robert S. Cowell, Jr., City Manager. Adopted Ordinance No. 41845 - 081720. (7 -0) 4. Proposal of the City of Roanoke to convey approximately 0.0160 acres located at 0 Church Avenue, S. E., to Upper Church, LLC. Robert S. Cowell, Jr., City Manager. Adopted Ordinance No. 41846- 081720. (7 -0) 5. Proposal of the City of Roanoke to remove the Lee Monument located in General Robert E. Lee Plaza, also known as Lee Plaza, located in the 200 Block of Church Avenue, S. W., in accordance with Section 15.2 -1812, Code of Virginia (1950), as amended. Robert S. Cowell, Jr., City Manager. Adopted Ordinance No. 41847 - 081720. (7 -0) 01 B. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. C. RECESSED - 8:26 P.M. THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL THURSDAY, AUGUST 27, 2020, AT 1:00 P.M., AT CHARTER HALL, 32 MARKET SQUARE, S. E., FOR A COUNCIL STRATGEIC PLANNING WORK SESSION. W] f�nn9 Of LdzUnS [EXTERNAL] City Council Meeting 8/17 Brenda Futrell to: clerk @roanokeva.gov 08/17/2020 01:24 AM "Brenda Futrell" <brendadrinkwine @yahoo.com> "clerk @roanokeva.gov" <clerk @roanokeva.gov> Brenda Futrell CAUTION. This email originated from outside your organization. Exerch! CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Hello, I can't attend the Roanoke City Council Meeting on 8/17, but I would like the attached document to be read into record. If this is not possible, please let me know so that I can attend a future meeting. Thank you, Brenda Futrell 11 -city council.docx I am unable to attend the Roanoke City Council meeting on 8/17. As a Roanoke City citizen, I would like the following to be read into the record. On behalf of Roanoke City citizens, I request that the Roanoke City Council overturn the Roanoke City School Board's proposed plan to return to school. For your reference, I would like to site the Roanoke City Organization Chart: CITY OF ROANOKE. VIRGINIA Organizational Chart FY2019 - 2020 Given that the Roanoke City School Board reports to the Roanoke City Council, you have the power to overturn this decision, especially because this decision does not represent the requests of the CITIZENS, to which all of you report. Initially, the Roanoke City School Board had proposed a plan that would allow 70% of students to return in- person on 8/31, assuming that 30% of students opted for all- virtual instruction. RCPS sent out surveys and intent forms, requesting input from citizens regarding the plan that was initially proposed. As a result of those surveys, the MAJORITY of CITIZENS requested in- person learning. On 8/6/20, parents were informed that the Transition and Restoration Task force had proposed a new plan, citing a rise in cases in Roanoke City. On 8/11/20, the Roanoke City School Board approved the following plan: Proposal: Phased Return to School* The analysis on which this plan is based is based is flawed for the following three reasons: 1. RCPS cited a rise in COVID -19 cases in Roanoke City. Cases have been declining since 8/1/20 (source: VA Department of Health): Report Date Daily Count - Roanoke City 50 47 40 30 1� C. Apr 1 May 1 Jun 1 Ji,i g Report Date [2020] Only eight (8) new cases were reported on 8/16/20. Report Date Daily Count - Roanoke City 50 40 30 20 10 0 Apr 1 May 1 Jun 1 Jul 1 Aug 1 Report Date [2020] 10 n 8 Locality: Roanoke City Report Date: 8/16/2020 Cases: 8 2. Based on responses to intent forms, parents requested in- person learning for 52% of students. All- virtual learning was requested for 48% of students. It was determined that responses were not received for 4,931 students. And, according to the Roanoke City School Board's proposed plan, it was assumed that in- person learning would be requested by all of these students. This assumption is flawed. Why would you assume the "worst -case scenario "? Rather, one should use the breakout of actual respondents and assume that in- person learning would be requested for only 52% of these students. And if the goal of the Roanoke City School Board was to provide in- person learning for any student who really wanted /needed it (i.e., the CITIZENS who responded), they would have assumed that anyone who didn't respond wanted virtual learning. That would have kept our in- person numbers low, allowing for social distancing. 3. A separate survey was sent to staff. The results of that survey indicated that only 56.9% of respondents preferred in- person instruction. Combined with the incorrect assumption of #2, this was not enough staff to accommodate all the students who elected in- person instruction. While this information is interesting, this survey should have been conducted internally. TEACHERS ARE EMPLOYEES, NOT CITIZENS. Teachers don't appear anywhere in the Roanoke City Organization Chart. If a majority of CITIZENS requested in- person learning, it is THE CITY'S obligation to hire teachers to meet that need. Regarding the re- opening of schools, how EMPLOYEES prefer to participate should not have been considered, at least as far as the general public was concerned. Figure out what the job is; hire people to do the job. Tax - payers — CITIZENS — fund the public education system. The majority of CITIZENS wanted teachers who were willing to teach in- person. Even so, it may have been possible to accommodate all staff requests if the calculations for non - respondents in #2 had been calculated properly. As a parent of very disappointed children, I've looked at the numbers to find meaning in all of this. And what I've found is that the Transition and Restoration Task Force intentionally manipulated the data from #2, combined it with the responses from #3, found a scapegoat in the spike on 8/1 from #1, and made it impossible for my children to return to some semblance of normal on 8/31. In closing, I remind you that in- person learning was chosen for the MAJORITY of students. This majority represents the CITIZENS to which you report. This majority is disappointed. This majority expects action. Thank you, Brenda Futrell RO CITY OF ROANOKE °~ OFFICE OF THE MAYOR - ` 215 CHURCH AVENUE, S.W., SUITE 452 ROANOKE, VIRGINIA 24011 -1594 G__L�� TELEPHONE: (540) 853 -2444 FAX: (540) 853 -1145 SHERMAN P. LEA, SR. EMAIL: MAYORC?ROANOKEVA.GOV Mayor August 17, 2020 The Honorable Vice -Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss the 2020 Citizen of the Year Award, pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), as amended. Sincerely, G.� ? 4 ��. Sherman P. Lea, Sr. Mayor SPL:ctw Daniel J. Callaghan City Attorney CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011.1595 The Honorable Mayor and Members of City Council Roanoke, Virginia TELEPHONE 540- 853 -2431 FAX 540 - 853 -1221 EMAIL: cityatty@roanokeva.gov August 17, 2020 Re: Request for closed meeting Dear Mayor Lea and Council Members: Timothy R. Spencer David L. Collins Heather P. Ferguson Laura M. Carini Douglas P. Barber, Jr. Assistant City Attorneys This is to request that City Council convene a closed meeting pursuant to Sec. 2.2- 3711.A.7, Code of Virginia, to consult with legal counsel and hear briefings by staff members or consultants pertaining to actual litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. With kindest personal regards, I am Sincerely yours, Uity attorney DJC /lsc c: Robert S. Cowell, Jr., City Manager Cecelia F. McCoy, City Clerk CECELIA F. JICCOY, CJIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk a roanokeva.gov August 18, 2020 Katelynn Lewis 2278 Westover Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Lewis: CECELIA T. WEBB, CJIC Deputy City Clerk A communication from the City Clerk advising of your resignation as a member of the Roanoke Neighborhood Advocates was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, August 17, 2020. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Neighborhood Advocates from September 16, 2019 to August 17, 2020. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure PC.. Tonya Pickett, Neighborhood Services Coordinator CERTIFICATE OF APPRECIATION PRESENTED TO Katelynn Lewis AS A MEMBER OF '['HE ROANOKE NEIGHBORHOOD ADVOCATES FROM Sl"1) l"MI3FR 16, ?O N TO AUGUST 17,--)()2() ON TlIIS - -I III DAY Oh nUG[,1ST 'U?O IN RECOGNITION OF I'UL3LIC SERVICE FAITHFULLY RENDERED 'I'O TjAF OF ROANOKE PPROVI u: AT-11s] s] — tillI Rtii; \N I'. 1 .1 : -�. SIZ. -- — - -- (Tl Y C I .I:RK CECELIA F. MCCOY, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a)roanokeva.gov August 17, 2020 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: CECELIA T. WEBB, CMC Deputy City Clerk This is to advise that Katelynn Lewis has tendered her resignation as a member of the Roanoke Neighborhood Advocates, effective immediately. Sincerely, cV 4& 0-'.4' . YXA �_� Cecelia F. McCoy, CMC City Clerk Fw: [EXTERNAL] RNA Resignation City Clerk Andrea Johnson 08/12/2020 04:22 PM Susie McCoy City Clerk /Employees /City_of_Roanoke Andrea Johnson / Employees/ City_of_Roanoke @City_of_Roanoke Susie McCoy /Employees /City_of_Roanoke 171 Cecelia F. McCoy, CIVIC City Clerk City Clerk's Office CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Good morning all, I'm writing to let you all know that I'm formally resigning from the RNA. I hate that I have to do this, especially now, but with homeschooling and running the business, there's no way I can commit the fair amount of time to the RNA as it deserves. I know the organization is in good hands with Alicha and I'm 100% available for any questions or help. I wish you all the best and maybe in 20211 can rejoin the organization. All my best, Kate CECELIA E. JICCOY, CHIC Or%, Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov August 18, 2020 Elaine Bays- Murphy, Cable Access Manager Roanoke Valley Regional Cable Television 541 Luck Avenue, S. W., Suite 145 Roanoke, Virginia 24016 Dear Bays- Murphy: CECELIA T. WEBB, CHIC Depute Cite Clerk This is to advise you that Jane Missell has qualified as the City representative of the Roanoke Valley Regional Cable Television Committee for a three -year term of office ending June 30, 2023. Sincerely, O.et� S- Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Jane Missel, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the City representative of the Roanoke Valley Regional Cable Television Committee for a three -year term of office of ending June 30, 2023, according to the best of my ability. So help me God. JANE MISSEL The foregoing oath of office was taken, sworn to, and subscribed before me by Jane Missel this 30 day of 2020. Brenda S. Hamilton, Clerk of the Circuit Court .444 / Ii i CECELIA F..NICCON', CJIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(W roanokeva.gov August 18, 2020 Tina Carr, Secretary Architectural Review Board Roanoke, Virginia Dear Ms. Carr: CECELIA T. WEBB, CJIC Depute CitY Clerk This is to advise you that Drew Kepley has qualified as member of the Architectural Review Board for a four -year term of office, commencing October 2, 2020 and ending October 1, 2024. Sincerely, 0_zo� V)�� Cecelia McCoy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Drew Kepley, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Architectural Review Board for a four -year term of office, commencing October 2, 2020 and ending October 1, 2024, according to the best of my ability. (So help me God.) DREW K PLEY The foregoing oath of office was taken, sworn to, and subscribed before me by Drew Kepley this _�Z_ day of U 2020. Brenda S. Hamilton, Clerk of the Circuit Court By Clerk CEC'ELIA F. MCCON', CJIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Far: (540) 853 -1145 E-mail: clerk,-aroanokeva.go% August 18, 2020 Linda Manns, Secretary Blue Ridge Behavioral Healthcare 301 Elm Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Manns: CECELIA T. �N EBB, CJIC Depuq City Clerk This is to advise that Daniel E. Karnes has qualified as a City representative to the Blue Ridge Behavioral Healthcare, Board of Directors, for a three -year term of office, commencing January 1, 2021 and ending December 31, 2023. Sincerely, J. (Me, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Daniel E. Karnes, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative to the Blue Ridge Behavioral Healthcare, Board of Directors, for a three -year term of office commencing January 1, 2021 and ending December 31, 2023, according to the best of my ability. So help me God. �ANIIEL . E The foregoing oath of office was taken, sworn to, and subscribed before me by Daniel E. Karnes this �- day of W —2020. Brenda S. Hamilton, Clerk of the Circuit Court IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of August, 2020. No. 41828- 081720. A RESOLUTION authorizing the acceptance of funding for the regional drug prosecutor's office from the Compensation Board of the Commonwealth of Virginia and authorizing the acceptance, execution, and filing of appropriate documents to obtain such funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: I . The City of Roanoke hereby accepts funding for the regional drug prosecutor's office in the total amount of $114,425.00 from the Compensation Board of the Commonwealth of Virginia through June 30, 2021, with a local match of $75,332.00. 2. The City Manager is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding or with such project. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of August, 2020. No. 41829 - 081720. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Regional Drug Prosecutor Grant, amending and reordaining certain sections of the 2020 -2021 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Salaries 35- 150 - 4522 -1002 $ 124,705 City Retirement 35- 150 - 4522 -1105 20,339 401 Health Savings Match 35- 150- 4522 -1117 1,247 FICA 35- 150 - 4522 -1120 9,540 Medical Insurance 35- 150- 4522 -1125 16,128 Dental Insurance 35- 150 - 4522 -1126 744 Life Insurance 35- 150- 4522 -1130 1,634 Disability Insurance 35- 150 - 4522 -1131 420 Telephone 35- 150- 4522 -2020 1,000 Administrative Supplies 35- 150 - 4522 -2030 4,000 Training and Development 35- 150 - 4522 -2044 4,000 Other Rental 35- 150 - 4522 -3075 6,000 Revenues Regional Drug Prosecutor FY21 -State 35- 150 - 4522 -4522 114,425 Regional Drug Prosecutor FY21 -Local Match 35- 150 - 4522 -4523 75,332 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: (2"" 4, Y& 1"t City Clerk. DONALD S. CALDWELL COMMONWEALTH'S ATTORNEY GMMON WEALT If� O OF V CITY OF ROANOKE OFFICE OF THE COMMONWEALTH'S ATTORNEY 315 CHURCH AVENUE ROANOKE, VIRGINIA 24016 August 17, 2020 Honorable Sherman P. Lea, Sr., Mayor Honorable Joseph L. Cobb, Vice -Mayor Honorable William D. Bestpitch, Council Member Honorable Michelle L. Dykstra, Council Member Honorable Djuna L. Osborne, Council Member Honorable Anita James Price, Council Member Honorable Patricia White -Boyd, Council Member Dear Mayor Lea and Members of City Council: Subject: Acceptance of Funding for Drug Prosecutor AREA CODE 540 TEL. No. 853 -2626 FAx 853 -1201 Background: Federal funding was made available to the Commonwealth of Virginia to be used for the development of several M were developed to Drug Prosecutors statewide. The positions prosecutorial efforts among independent jurisdictions, reduce fractional and duplicate prosecutions, enhance the recovery raid utilize federal, state and local resources to ass ure maximum prosecuto effectiveness and to provide specialized prosecutorial hs Attorneys Craig County, drug enforcement effort. The Commonwea lied Franklin County, Roanoke County, and the Cities of Roanoke and Salem app on October 9, 1987, to the Commonwealth's Attorneys' Services Council, the State agency responsible for the administration of the grant money, to fund a Multi - Jurisdictional Special Drug Prosecutor. City Council accepted the Multi - Jurisdictional Special Drug Prosecutor Grant in April, 1988, and full-time for this Special Drug Prosecutor was hired in July, 1988. Annual re-application funding is required. Considerations: On April 15, 1994, funding for the Drug Prosecutor's Office was transferred from the Commonwealth's Attorneys' Services nCouncil the the Co a nsation Board. The Compensation Board approved funding wi l continue the amount of $114,425 effective July 1, u�ed. The localdmat hlis $75,332 through June 30, 2021. A local match is req for a total funding of $189,757. Funding for thelocal spar is a available General Fund Grant (account i 5) and City Manager Contingency (01300 9410 2199). Recommended Action: Authorize the application for the Grant and accept funding from the Commonwealth of Virginia Compensation Board in the amount of $114,4 2 with the City providing local match funding I to Authorize the City Manager to execute the requisite documents be b ain the funding from the Compensation Board. All such documents and approved as to form by the City Attorney. for Adopt the accompanying budget ordinance to establish reve hnue esti fare local $114,425 in state grant funds and $75,332 In local match funding from the General Fund Transfer toGrran Fundtaccoun funding totaling and City Manager Contingency of $9,906, an d to pp $189,757 per attachment 1 into accounts to be established by the Director of Finance. Respectfully submitted, Donald S. Caldwell Commonwealth's Attorney DSC:skm c: Robert S. Cowell, Jr., City Manager Daniel J. Callaghan, City Attorney Amelia C. Merchant, Director of Finance Cecelia F. McCoy, City Clerk Troy A. Harmon, Municipal Auditor 2 Attachment 1 TOTAL $189,757 Program Accounts 1002 Regular Employee Salaries $124,705 1105 City - Retirement $20,339 1117 401H Health Savings Account $ 1,247 1120 FICA $ 9,540 1125 Medical Insurance $16,128 1126 Dental Insurance $ 744 1130 Life Insurance $ 1,634 1131 Long Term Disability Ins. $ 420 3075 Other Rental $ 6,000 2020 Telephones $ 11000 2030 Administrative Supplies $ 4,000 2044 Training and Development $ 4,000 TOTAL $189,757 CITY COUNCIL AGENDA REPOR To: Honorable Mayor and Members of City Council Meeting: August 17, 2020 Subject: Acceptance of Funding for Drug Prosecutor Position I concur with the recommendation form Commonwealth Attorney Donald S. Caldwell to accept funding from the Commonwealth of Virginia Compensation Board in the amount of $114,425.00 with the City providing local match funding in the amount of $75,332.00. 1 further recommend adopting the accompanying budget ordinance to establish revenue estimates of $114,425.00 in state grant funds and $75,332.00 in local match, to transfer local match funding from the General Fund Transfer to Grant Fund account (01- 250 - 9310- 9535), and to appropriate funding totaling $189,757.00 into accounts to be established by the Director of Finance. --------------- - - - -- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Amelia C. Merchant, Director of Finance W A Strategic Plan Update — Focus Groups July /August 2020 In July and August of 2020, the Mayor and City Council conducted a series of focus group meetings composed of City residents, business owners and senior City staff to discuss each of the Council's seven Strategic Priorities in preparation for their annual retreat and update to the Strategic Plan. Nearly 100 participated in these conversations — the combined notes from these meetings are enclosed in the following. Focus Group — Education Notes Welcome and Introductions Meeting convened at 11:30. Council Member Price welcomed the group and asked each to introduce themselves. Participants included: • Council Member Anita Price • City Manager Bob Cowell • Tiffany Bradbury, Roanoke Community Engagement • Clint Hill • Deidre Trigg • Keith Farmer • Kathy Duncan • Dorothy Carter • Angela Wimberly • Michelle Johnson • Keith Thomas • Sheila Umberger • Michelle Smith • Danielle Burks Introduction of what the Strategic Plan is and how we use it City Manager Cowell explained what the Strategic Plan is and how the City uses it to guide policy - making, budget development and conduct of operations. The City Manager explained how the Vision, Mission and Values of the community represent the "why' with the strategy representing the 'how" and the tactics /actions the "what ". This is complemented by performance measures and indicators (which include the community survey they each received) which tell us "how we are doing at what we are doing ". Overview of specific strategic priority City Manager Cowell provided an overview of the current strategic plan focusing on: o What it is • What the objectives are • What broad strategies are used • Examples of specific tactics /actions • Examples of outcomes Relationship to the budget City Manager Cowell provide an overview of the relationship between the Strategic Plan and the annual budget. Questions Council Member Price then initiated the discussion by asking the following questions o Hearing what the objectives of this priority are and the broad strategies used to advance on them, what resonates with you as of being of great importance? • All the strategies identified in the Plan are significant to advance successfully education. • Need to grow and expand work -based education emphasis (IT, Trades, STEM, Health Care, etc.) • Apprenticeships and work -based learning is key —trade certifications and licenses while in school becoming even more critical • College and Career Readiness as part of accreditation now increases the relevancy and need of career - oriented education (college or career -ready experiences) ■ Move beyond the classroom for learning ■ Transportation to connect students to work -based learning locations — public transportation not always a viable solution ■ Lack of a community- viewpoint of lifelong learning ■ Spark the imagination of the youth —turn them into life -long learner ■ Equitable experience in the arts as way to spark creativity and develop a learning mindset ■ Strengthen families and their ability to support their children in learning ■ Increase focus on the diversity of our population — how to use as a strength and recognize the challenges that they uniquely face ■ Support National Board Certification for teachers ■ Enhance on -line learning opportunities ■ Support beyond formula funding may be needed and important ■ Important to help ensure stable home life and neighborhoods — remove those obstacles and barriers to learning ■ Linking children and classrooms to outside enrichment and support groups more intentionally to strengthen the assets each student possesses o Likewise, are there any that appear to be of less importance to you or may even conflict with the objectives? • Too much emphasis on test scores and meeting certain testing criteria versus creating an attitude of learning and discovery • Teacher retention is a challenge due to the challenges that exist within the school system — could use more training and support /mentoring ■ Recognize that students in our community face many challenges others may not o Can you identify any ways that the described objectives or strategies could leave someone out or even negatively impact them? If so, how? • Emphasis on testing, challenges with trauma and lack of support for teachers can result in leaving many behind and limiting opportunities in addition to contributing to teacher burnout. • Difficult to provide the tailored response each child needs due to constraints and trauma o Do you agree with the objectives? Are we trying to accomplish the right things in your opinion? What, if any parts of the objectives need to be changed — strengthened or diminished? ■ Focusing on the right things — if anything need to advance further and perhaps update the specifics to reflect current economy and current challenges — recognize this rests with the School Division in how they allocate their funds ■ Greater focus on supporting teachers ■ Community -life experience has such an enormous impact on learning — needs even more emphasis ■ Increase recognition and use of our wide community network to support schools, teachers and students ■ Career- orientation needs to be strengthened • What's Next? How will the information from these focus groups be presented and used? City Manager Cowell provided an overview of how the information gained from the focus groups will be used and what the next steps in the process are. • Key Stakeholder Interviews will be conducted • Email thoughts and comments will be possible through a dedicated email account • Report to Council on combined reports • Council Retreat then follow up working groups The meeting adjourned at 12:45 Community Safety Focus Group Notes • Welcome and Introductions Meeting convened at 12:03. Mayor welcomed the group and asked each to introduce themselves. Participants included: • Mayor Sherman Lea • City Manager Bob Cowell • Assistant City Manager Sherman Stovall • Chief David Hoback • Chief Sam Roman • Lisa Denny • Joey Pugh • Tina Workman • N.L. Bishop • Aziza Longi • Darryl Burks • Sandra Kuehn Introduction of what the Strategic Plan is and how we use it (Bob) City Manager Cowell explained what the Strategic Plan is and how the City uses it to guide policy - making, budget development and conduct of operations. The City Manager explained how the Vision, Mission and Values of the community represent the "why" with the strategy representing the `how" and the tactics /actions the "what ". This is complemented by performance measures and indicators (which include the community survey they each received) which tell us "how we are doing at what we are doing ". Overview of specific strategic priority City Manager Cowell provided an overview of the current strategic plan focusing on: o What it is • What the objectives are • What broad strategies are used • Examples of specific tactics /actions • Examples of outcomes Relationship to the budget City Manager Cowell provide an overview of the relationship between the Strategic Plan and the annual budget. Questions (Mayor /Council Member) Mayor Lea then initiated the discussion by asking the following questions o Hearing what the objectives of this priority are and the broad strategies used to advance on them, what resonates with you as of being of great importance? ■ Community is changing — dynamics are changing. Safety differs for various people. Substance use is a concern. Questions arising about what exactly do we mean by community safety. Trauma is real and this affects their perception of safety and how they engage with others. This influences how people perceive their community. ■ National conversation reinforces these perceptions. How can relationships with law enforcement be strengthened to help address these concerns? Creating relationships is critical. ■ Relationship - building in policing in our community is more than just attending events — it must be a part of our "DNA ". ■ National actions have local ramifications. Need to be certain to place that within the local context /situation. We can always do better — always room for growth. Work has been going on last decade to make community feel they are part of the police and the police feel they are part of the community. ■ How to better tell our local efforts and narrative? How can that be used to highlight where more effort and better work is needed? ■ Difficult to get people engaged in shaping law enforcement until something tragic happens (most often someplace else) ■ Happy with current leadership but concerns over just how strong that relationship building is —feels more listening is going on now with current leadership ■ Collaboration with community partners is key along with the overall community • Likewise, are there any that appear to be of less importance to you or may even conflict with the objectives? ■ N/A • Can you identify any ways that the described objectives or strategies could leave someone out or even negatively impact them? If so, how? • If real relationship building does not take place then people of color can easily be negatively impacted. • Relationships between RPD and Human Services have been strained — need to ensure continuing education around areas of trauma, domestic violence, etc. • Bring service providers and RPD together more often to address together challenges the community faces. ■ Continuing education and training brings proficiency. ■ Collaboration in both training and actual execution of the job — police cannot be expected to be the expert in every situation. ■ Arrests should be the last resort not the first. ■ Many in the community would like to be at that table in a collaborative fashion ■ Level of community engagement and type of engagement within Fire -EMS is also important — are there other ways to deliver their services? Important to know and collaborate with the community. ■ Need new ways of doing business — levels of expectations are changing and we need to change and adapt with that. o Do you agree with the objectives? Are we trying to accomplish the right things in your opinion? What, if any parts of the objectives need to be changed — strengthened or diminished? • Objectives are sound — need to be more explicit in where and why funds are being expended — show the community the value. • Transparency needs to be a focus help keep people informed —they need to know what the real challenges and real solutions are — rhetoric cannot be the answer. ■ Social media to share information is key and this has been well done by the City. Also a good way to promote engagement by citizens. What's Next? How will the information from these focus groups be presented and used? City Manager Cowell provided an overview of how the information gained from the focus groups will be used and what the next steps in the process are. • Key Stakeholder Interviews will be conducted • Email thoughts and comments will be possible through a dedicated email account • Report to Council on combined reports • Council Retreat then follow up working groups The meeting adjourned at 1:00 Focus Group — Human Services Notes • Welcome and Introductions Meeting convened at 11:05. Council Member Osborne welcomed the group and asked each to introduce themselves. Participants included: • Council Member Djuna Osborne • City Manager Bob Cowell • Assistant City Manager Brent Robertson • Tiffany Bradbury, Roanoke Community Engagement • Lee Clark • Kris Tilley -Lubbs • Ellen Valentine • Anne -Marie Green • Steve Martin • Angela Penn • Elvir Berbic • Dr. Deneen Evans • Dina Hackley -Hunt • Aaron Washington Introduction of what the Strategic Plan is and how we use it City Manager Cowell explained what the Strategic Plan is and how the City uses it to guide policy - making, budget development and conduct of operations. The City Manager explained how the Vision, Mission and Values of the community represent the "why" with the strategy representing the `how" and the tactics /actions the "what ". This is complemented by performance measures and indicators (which include the community survey they each received) which tell us "how we are doing at what we are doing ". Overview of specific strategic priority City Manager Cowell provided an overview of the current strategic plan focusing on: o What it is • What the objectives are • What broad strategies are used • Examples of specific tactics /actions • Examples of outcomes Relationship to the budget City Manager Cowell provide an overview of the relationship between the Strategic Plan and the annual budget. Questions Council Member Osborne then initiated the discussion by asking the following questions o Hearing what the objectives of this priority are and the broad strategies used to advance on them, what resonates with you as of being of great importance? ■ Engaging with people directly is critical — sense of belonging and authenticity ■ Not something for the City to address along — collaboration is key ■ Area agencies, providers, etc. key in filling in gaps that the City government cannot address • Caring Communities is the priority that resonates the most — because it means human services transcends "government programs" as others in our community addresses the needs government can't meet • Making certain people know what is available to them — accessibility to services is key • People need to feel like we as a community really care — otherwise they may not seek out partnerships or citizens may not seek out services ■ Holistic approach to intervention is key — HMIS, Pathways HUB, etc. ■ Creating healthy and safe neighborhoods is key — for example recreation facilities (bike lanes, tennis courts, etc.) that aren't culturally appropriate are present when amenities that would be used aren't and basic infrastructure is of poor quality ■ Need a holistic view of what human services are — safety net, recreation, infrastructure, access to healthy food, etc. o Likewise, are there any that appear to be of less importance to you or may even conflict with the objectives? ■ Services offered in some instances actually may make those disabled even more vulnerable or place them at greater risk. We are not generally taking care of these citizens o Can you identify any ways that the described objectives or strategies could leave someone out or even negatively impact them? If so, how? ■ Community surveys and indicators may skew toward the "haves" and /or older and may leave out segments of the population, especially those participating in surveys • Immigrants and refugees likely have a very different opinion of services — such as transportation • Diversity is a strength in our community — need to be certain our evaluation of services captures that diversity of experiences • Gaps in funding of programs — federal funds play such a large role and they often leave segments out — sometimes intentionally • The ability to clearly communicate all that is available is generally a challenge an even more so for those that might not be English- speaking • Lack of communication and confidence could undermine collaboration and service referrals • Aftercare and resiliency is not sufficiently stressed and therefore leaves many vulnerable ■ If we don't directly engage with vulnerable members of the community in designing services and establishing policies then can we genuinely say our approach is equitable ■ If equity is not front and center then it can be forgotten ■ Resource allocation needs to be considered when evaluating expenditures on infrastructure, etc. to address equity —work directly with community members on this ■ Need to remember residents that have disabilities — they are very vulnerable and often at higher risk ■ Public transportation needs to be enhanced ■ Ensure youth are emphasized more — give them more of a voice in what happens in the community ■ In many ways Roanoke can be viewed as two cities o Do you agree with the objectives? Are we trying to accomplish the right things in your opinion? What, if any parts of the objectives need to be changed —strengthened or diminished? • Concern with duplication of services — Continuum of Care is a really good example of how this is avoided for homeless services — more of this is needed across other services (such as feeding services) — this would also promote greater efficiency • Follow -up and aftercare remains a weakness in the community — need to keep them from returning to a crisis situation • Raised awareness of just how vulnerable people are —even though we have a well -built safety net. When real crisis hits more people are impacted than system and resources can handle — how do we make people more resilient? ■ Greater emphasis on health and access to healthy food is needed ■ Combine nutrition education with community garden efforts ■ Tangible examples of equitable decisions — conversations, empowerment, actual construction, etc. ■ Housing vulnerability ■ Post -COVID impacts may need to be mentioned as they are likely to remain an impact for a couple of years ■ We are pursuing the correct objectives — may need to improve upon being certain those being served have a stronger voice ■ Increase the sense of welcome and belonging ■ Add a strategy specifically to focus on welcoming, belonging, etc. and "develop" people or "cultivate" individuals • What's Next? How will the information from these focus groups be presented and used? City Manager Cowell provided an overview of how the information gained from the focus groups will be used and what the next steps in the process are. • Key Stakeholder Interviews will be conducted • Email thoughts and comments will be possible through a dedicated email account • Report to Council on combined reports • Council Retreat then follow up working groups The meeting adjourned at 12:35 Focus Group — Infrastructure Notes • Welcome and Introductions Meeting convened at 1:03. Vice Mayor Cobb welcomed the group and asked each to introduce themselves. Participants included: • Vice Mayor Joe Cobb • City Manager Bob Cowell • Assistant City Manager Sherman Stovall • Tiffany Bradbury, Roanoke Community Engagement • Frank Smith • John Garland • Sam Lionberger • Andrea Garland • Tim Pohland- Thomas • Celeste Delgado - Libero • Rhonda Pierson Introduction of what the Strategic Plan is and how we use it City Manager Cowell explained what the Strategic Plan is and how the City uses it to guide policy - making, budget development and conduct of operations. The City Manager explained how the Vision, Mission and Values of the community represent the "why' with the strategy representing the `how" and the tactics /actions the "what ". This is complemented by performance measures and indicators (which include the community survey they each received) which tell us "how we are doing at what we are doing ". Overview of specific strategic priority City Manager Cowell provided an overview of the current strategic plan focusing on: o What it is • What the objectives are • What broad strategies are used • Examples of specific tactics /actions • Examples of outcomes Relationship to the budget City Manager Cowell provide an overview of the relationship between the Strategic Plan and the annual budget. Questions Vice Mayor Cobb then initiated the discussion by asking the following questions o Hearing what the objectives of this priority are and the broad strategies used to advance on them, what resonates with you as of being of great importance? X 0 ■ Increase awareness of Broadband and its significance ■ Keep thinking outside of the box —view infrastructure as a community asset not just a expense ■ Recognize the importance of investing in infrastructure to support village centers — maybe focus on more of the small things (sidewalks, alleys, etc.) ■ Walking infrastructure is a big need ■ Emphasize the small /high impact infrastructure items ■ Multi -modal aspect is key ■ Emphasize collaboration — especially public /private — great opportunities within the village centers ■ Prioritize the next steps — further investment — define our future and pursue it ■ Maintain strong link between infrastructure and livability ■ Maintain a full well- rounded perspective regarding infrastructure ■ Increase awareness of the need to maintain our current investments ■ Energy conservation in city buildings is a good program and effort Likewise, are there any that appear to be of less importance to you or may even conflict with the objectives? ■ Keeping environmental protection as only a category weakens the overall positive impact infrastructure can have Can you identify any ways that the described objectives or strategies could leave someone out or even negatively impact them? If so, how? • Ensure equitable distribution of infrastructure across our various areas in the City • The quality of our existing infrastructure impacts the quality of the built environment in proximity. If poorly maintained, infrastructure taints the character and quality of surrounding properties. • We have underestimated the role and importance of infrastructure during this pandemic period — internet access is great example • Be certain every neighborhood has equitable access to all aspects of needed infrastructure • Remember all transportation decisions impact different segments of the population in different ways • Transit system expansion /enhancement is needed as well as the ability to get to and from transit • Focus on a specific area and invest heavily in that area to transform - an infrastructure version target area effort ■ Be sure to engage residents o Do you agree with the objectives? Are we trying to accomplish the right things in your opinion? What, if any parts of the objectives need to be changed — strengthened or diminished? ■ Not just service providers but also provider of assets ■ Need to increase awareness of the community regarding infrastructure and its significance and importance ■ Reinforce the economic importance of infrastructure ■ Recognize the relationship and importance of historic districts and infrastructure ■ Need to balance repairs with new infrastructure ■ Strengthen relationship between infrastructure and economy and livability ■ Help focus on building the "next" infrastructure — electric vehicles, livability, multi - modal, waste - management, etc. ■ The "green" aspect of infrastructure needs to be strengthened ■ A culture shift needs to occur — sustainability needs to be placed first — not just a category ■ Air Quality and relationship with signal timing and turn movement limitations ■ Need an increased emphasis on street tree plantings ■ Easy to forget what is underground ■ Opportunities to coordinate infrastructure investment to maximize benefits ■ Establish "Dig- Once" policy and invest ■ Waste management (recycling, composting, reducing amount of waste generated) - communication and education is key ■ Dedicated budget for alternative transportation — both for new development and maintenance • What's Next? How will the information from these focus groups be presented and used? City Manager Cowell provided an overview of how the information gained from the focus groups will be used and what the next steps in the process are. • Key Stakeholder Interviews will be conducted • Email thoughts and comments will be possible through a dedicated email account • Report to Council on combined reports • Council Retreat then follow up working groups The meeting adjourned at 2:09 Focus Group — Good Government Notes • Welcome and Introductions Meeting convened at 12:01. Council Member Bestpitch welcomed the group and asked each to introduce themselves. Participants included: • Council Member Bill Bestpitch • City Manager Bob Cowell • Assistant City Manager Sherman Stovall • Tiffany Bradbury, Roanoke Community Engagement • Amelia Merchant • William Sellari • Katherine Fralin - Walker • Charles Nave • Courtney Penn • Beth Deel • Ivonne Wallace Fuentes • Barbara Andes • Andre Peery • Gwen Mason Introduction of what the Strategic Plan is and how we use it City Manager Cowell explained what the Strategic Plan is and how the City uses it to guide policy - making, budget development and conduct of operations. The City Manager explained how the Vision, Mission and Values of the community represent the "why' with the strategy representing the 'how' and the tactics /actions the "what ". This is complemented by performance measures and indicators (which include the community survey they each received) which tell us "how we are doing at what we are doing ". Overview of specific strategic priority City Manager Cowell provided an overview of the current strategic plan focusing on: o What it is • What the objectives are • What broad strategies are used • Examples of specific tactics /actions • Examples of outcomes Relationship to the budget City Manager Cowell provide an overview of the relationship between the Strategic Plan and the annual budget. Questions Council Member Bestpitch then initiated the discussion by asking the following questions o Hearing what the objectives of this priority are and the broad strategies used to advance on them, what resonates with you as of being of great importance? • Focusing on most recognized accreditation systems is key to ensure there is a demonstrated ROI to the citizens and tax payers. • Multi- channel engagement is key to be sure we reach as many audiences as practical • Virtual participation and observation of Council meetings is very helpful way to help residents directly engage with their government • Genuine engagement is critical — great to see engaged citizenry is an explicit goal of the City. ■ Many ways to engage with the government and keep informed ■ Collaboration is key — being very intentional about partners and collaboration to maximize benefit and also may afford some flexibility local government can't offer ■ Perhaps simplify further to say what Good Government means to our citizens and what it means to our employees (two steps) —what can each of these expect to get from their government? ■ Need to remember limited resources may lie ahead so sound financial management is key • Emphasize what government is and what it does — easily and concisely — people want easy simple access to information and engagement • Best practices and accreditation standards are likely to continue to evolve — need to be prepared to evolve with them. • Likewise, are there any that appear to be of less importance to you or may even conflict with the objectives? • Many of the priorities and strategies are of less importance if we can't at this moment succeed in addressing the health issues and economic issues associated with COVID -19 • Can we rely on partners to do things we have more often expected the City to do? • Don't risk getting trapped in the past — be progressive and forward thinking. If we determine what we want to do and accomplish versus just reacting then we have more control over our future — green, carbon neutral, etc. • Can you identify any ways that the described objectives or strategies could leave someone out or even negatively impact them? If so, how? • Ensure multi - channels — create "on- ramps" for everyday people to be more engaged in their government. • Systemic poverty and segregation has an impact of keeping segments of our population from actively engaging in their government — need to be intentional about engaging this segment • Remember there are voices in our community some may disagree with that also need "on- ramps" for engagement /participation • Those home - schooling children may not as often have access to resources ■ Interface with government is a bit clumsy — could limit people's access and engagement —focus more on the User Experience and User Interface o Do you agree with the objectives? Are we trying to accomplish the right things in your opinion? What, if any parts of the objectives need to be changed — strengthened or diminished? ■ Need to reinforce objective of achieving accreditation more directly or specifically — best in class, industry standards, etc. ■ Respondents of surveys should be as diverse as practical. ■ When people feel not heard or alienated from their government or even community — can lead to unrest ■ City should boldly re -state it wants its people engaged in their government ■ How to ensure the average citizen has access to government information and engages? ■ Strategies that could be in place that allow City government to be more nimble or work faster — engage in real -time. The world moves at a faster pace it seems than government is able to adapt to ■ Be certain to clarify why we are responding or not responding is sometimes more important than responding ■ City Council needs to take an active role in evaluating education — a lot of money is spent on schools and their conduct and success should not be left up to the School Board alone to determine ■ Since so much has changed may need to reassess /re- survey community to see how things are going ■ How to build more resiliency (workforce, services, etc.) into the strategies — our current pandemic will not be the last crisis we face • Be more specific about who our collaborative partners are (name them) in addition to pursuing various collaborative partners • Look ahead at opportunities — be visionary and then define a path to drive our future —the development of the City we seek to be —what is a mid -size city of 2030? And how do we get there? • Pursue progressive solutions — look to the future. For example carbon neutral — don't just solve today's challenges (reactionary) • Should limited resources be geared more toward high need /low satisfaction items? ■ Budget efficiency likely to become even more important in future ■ Actively plan for the workforce of the future — build the team on what a city that is preparing itself for the future needs ■ Engagement and communication is challenging because local government policy making is complicated ■ The City is doing a lot and doing it well for the right of reasons —we just need to be improving more on telling that story. ■ Get area youth more directly involved in local government — perhaps internships to help with youth outreach • What's Next? How will the information from these focus groups be presented and used? City Manager Cowell provided an overview of how the information gained from the focus groups will be used and what the next steps in the process are. • Key Stakeholder Interviews will be conducted • Email thoughts and comments will be possible through a dedicated email account • Report to Council on combined reports • Council Retreat then follow up working groups The meeting adjourned at 1:30 Focus Group — Livability Notes • Welcome and Introductions Meeting convened at 11:04. Council Member White -Boyd welcomed the group and asked each to introduce themselves. Participants included: • Council Member Trish White -Boyd • City Manager Bob Cowell • Assistant City Manager Sherman Stovall • Tiffany Bradbury, Roanoke Community Engagement • Michael Clark • Amanda Marko • Pete Eshelman • Jo Nelson • Cyrus Pace • Chris Chittum Introduction of what the Strategic Plan is and how we use it City Manager Cowell explained what the Strategic Plan is and how the City uses it to guide policy - making, budget development and conduct of operations. The City Manager explained how the Vision, Mission and Values of the community represent the "why' with the strategy representing the 'how" and the tactics /actions the "what ". This is complemented by performance measures and indicators (which include the community survey they each received) which tell us "how we are doing at what we are doing ". Overview of specific strategic priority City Manager Cowell provided an overview of the current strategic plan focusing on: o What it is • What the objectives are • What broad strategies are used • Examples of specific tactics /actions • Examples of outcomes Relationship to the budget City Manager Cowell provide an overview of the relationship between the Strategic Plan and the annual budget. Questions Council Member White -Boyd then initiated the discussion by asking the following questions o Hearing what the objectives of this priority are and the broad strategies used to advance on them, what resonates with you as of being of great importance? • Quality amenities — especially the quality of outdoor amenities — it contributes to tourism, health, quality of life and economic development /talent attraction • Critical to continue to invest in our outdoor amenities and parks and recreation departments /operations — make them a priority for investment ■ Roanoke is in many ways a big town versus a small city ■ High number of parks and acreage is positive but staffing, facilities and funding is low. ■ The role arts plays in livability is significant from both quality of life and economics ■ Code enforcement and quality of neighborhoods is key — though limits on authority complicate this —we need to keep the aesthetics of spaces high ■ Value of arts and culture to tourism and economic development ■ The built environment (buildings, streets, etc.) is critical — may need to set higher expectations ■ If we love our places (downtown, neighborhoods, etc.) and feel these offer our competitive edge — then why isn't that what we expect all new development /construction to deliver? ■ Village Centers are key! ■ Making certain our neighborhoods and community look and feel as safe as practical (panhandling, transient camping, etc. Need to address compassionately but need to recognize it impacts sense of safety ■ Livability is often used as our "Calling card" ■ We have a real urban center that brings more than one would think for the size of our community —this is a big asset ■ Transportation — for local and regional and international movement is big asset — can get anywhere in short order and able to connect to the outside world via the airport • Likewise, are there any that appear to be of less importance to you or may even conflict with the objectives? ■ Are outdoor amenities distributed equitably in our community? • Can you identify any ways that the described objectives or strategies could leave someone out or even negatively impact them? If so, how? • A high number of youth in our more urban /vulnerable neighborhoods have little connection with nature /outdoors — need to have more explicit connections — often Apple Ridge is their only experience • Many in the community think of the greenways are for "other people" not recognized as a space for them — need to address this and ensure amenities are appropriate for what they are interested in. ■ Public transit does not provide easy access to many of these amenities ■ After - school programs with city are now focusing more on experiential learning to introduce youth to more outdoor access — starting small — you don't need an expensive bike or kayak. ■ Promoting 10- minute walk campaign to have the entire population within a 10- minute walk of a park or greenway — part is addressing awareness of these facilities and that they are safe to get to and from ■ Linking youth and arts and culture is critical ■ Within pandemic period difficult to think strategically and long -term where current focus is on survivability of arts and cultural organizations and making things safe for patrons ■ Even if arts have no economic value they have great role to play in livability and equity ■ Quality of venue is critical as well ■ Recognize that the built environment can include or exclude people depending upon what it offers and how it is maintained ■ Don't leave people out of determining what is best for the community — too easy to leave people out. Need to be deliberate ■ Not likely any objectives intentionally leave anyone out —just difficult work to be certain none are. o Do you agree with the objectives? Are we trying to accomplish the right things in your opinion? What, if any parts of the objectives need to be changed — strengthened or diminished? • Opportunity to capitalize on possible post -COVID trend at people relocating to smaller high - quality communities. • City does a great job at providing outdoor amenities but even more needs /could be done. ■ Maintenance is a struggle and age of facilities are problematic ■ Seek more authority for code enforcement ■ Need to remember that well -paid gainfully employed residents is key to supporting our arts and culture groups and our outdoor amenities ■ Stronger link needs to be recognized about the amenities and the link to livability and the attractiveness for investment, employment, talent, etc. Outdoors has done this better than arts and culture ■ Make a community where businesses and people want to be — tourism will follow ■ In many ways we will spend much of the future "cleaning up" the underperforming "unloved" places to make them safer, better and more able to contribute to livability and to our economic success. ■ Neighborhood resiliency needs greater attention ■ Acknowledge that racism still acts as a damper on all of what we are trying to accomplish and on what success in livability we will experience — if we can't bring real equity then we really can't have a truly livable community. — saying diversity is no longer sufficient. ■ Equity is essential but anti - racism is what is really meant. ■ What's Next? How will the information from these focus groups be presented and used? City Manager Cowell provided an overview of how the information gained from the focus groups will be used and what the next steps in the process are. • Key Stakeholder Interviews will be conducted • Email thoughts and comments will be possible through a dedicated email account • Report to Council on combined reports • Council Retreat then follow up working groups The meeting adjourned at 12:20 Focus Group — Economy Notes • Welcome and Introductions Meeting convened at 1:03. Council Member Davis welcomed the group and asked each to introduce themselves. Participants included: • Council Member Michelle Davis • City Manager Bob Cowell • Assistant City Manager Brent Robertson • Tiffany Bradbury, Roanoke Community Engagement • Rob Ledger • Kat Pascal • Lauren Ellerman • Byron Hamlar • Nate Sloan • Lucas Thornton Introduction of what the Strategic Plan is and how we use it City Manager Cowell explained what the Strategic Plan is and how the City uses it to guide policy - making, budget development and conduct of operations. The City Manager explained how the Vision, Mission and Values of the community represent the "why' with the strategy representing the 'how" and the tactics /actions the "what ". This is complemented by performance measures and indicators (which include the community survey they each received) which tell us "how we are doing at what we are doing ". Overview of specific strategic priority City Manager Cowell provided an overview of the current strategic plan focusing on: o What it is • What the objectives are • What broad strategies are used • Examples of specific tactics /actions • Examples of outcomes Relationship to the budget City Manager Cowell provide an overview of the relationship between the Strategic Plan and the annual budget. Questions Council Member Davis then initiated the discussion by asking the following questions o Hearing what the objectives of this priority are and the broad strategies used to advance on them, what resonates with you as of being of great importance? ■ Small businesses contribute to the character and quality of life of the community ■ Promotion of existing businesses need more attention ■ Retaining and expanding existing businesses should be the top priority — current 80% of ED staff effort is toward existing businesses ■ Manufacturing remains a strong component of our local economy ■ Collaboration is key — make certain we are all pulling in the same direction ■ Focus on quality of life and fertile conditions to support economic development — livability is a direct link to economic development ■ Outdoor and cultural assets are key to economic development — talent and business recruitment relies upon this ■ Economic inclusion is important and likely to need to receive additional attention ■ Our workforce is our greatest asset —we need to care for them and improve their circumstances and opportunity — the longer we can keep them here the more likely they are to add to our local economy • Likewise, are there any that appear to be of less importance to you or may even conflict with the objectives? ■ Can't rely upon the same approach to budgeting in light of revenue decreases • Can you identify any ways that the described objectives or strategies could leave someone out or even negatively impact them? If so, how? ■ COVID impact has hit businesses and employees in varying and inequitable ways. ■ We must address urgently racial and social justice and determine how we can better support minority populations in business and workforce development. o Do you agree with the objectives? Are we trying to accomplish the right things in your opinion? What, if any parts of the objectives need to be changed —strengthened or diminished? ■ Renewed focus on existing businesses — especially in response to COVID -19 — many restaurants (especially fine - dining) will go out of business. ■ Loss of meals tax revenue is of great concern ■ All businesses are being affected by COVID. ■ A normal budget is not going to work as the business environment changes post - COVID ■ Supporting the change in business models may be of help ■ Need to assist the bottom -line of existing small businesses ■ What can be done to improve resiliency in the local economy? ■ Opportunity exists to lure companies away from larger metro areas — still need to be pursuing these ■ ROI on investment — what do we get for what we invest? ■ Can we be even more strategic about the work our collaborative partners undertake? ■ Place- making is key — make this a great place to live and investment and growth will follow • Invest more in arts and culture as an economic driver versus viewing them as amenities • Define realistically what the City's role is — can't pick winners and losers but should be laying the conditions for success • Need to be certain the other priorities (infrastructure, livability, etc.) support what we are trying to do • For next two years City needs to anticipate and address deep budget shortfalls associated with post -COVID impact ■ More resources may need to be dedicated to economic development ■ Basic business knowledge support is needed to help sustain new businesses or even help existing businesses to thrive ■ Raising awareness of available resources and assistance ■ Subsidize certain overhead /business costs or promote access to these resources, so businesses can focus on improving the quality of their employee's lives. • What's Next? How will the information from these focus groups be presented and used? City Manager Cowell provided an overview of how the information gained from the focus groups will be used and what the next steps in the process are. • Key Stakeholder Interviews will be conducted • Email thoughts and comments will be possible through a dedicated email account • Report to Council on combined reports • Council Retreat then follow up working groups The meeting adjourned at 2:26 Education - $84,785,185 The City of Roanoke seeks to foster an environment for lifelong learning which encompasses cradle to career and beyond through shared services and community involvement. The City joins our community in ensuring access to educational opportunities through the course of each individual's life. The City seeks to help develop successful students and productive and educated adults, prepared to succeed to full extent of their abilities. The City seeks to achieve these stated objectives through the use of the following strategies and tactics: Early Learning and School Readiness —The City invests time, money and resources in preparing children to read proficiently by the end of the third grade. Preparation for Post High- School Success — The City works with the community to identify and support programs and initiatives that equip students to succeed beyond high school, whether their path leads them to college, a trade or vocation, or community service. Support of K -12 Educational Program —The City invests time, money, and resources in ensuring Roanoke City Public Schools are able to provide the facilities, curriculum, and teachers necessary to deliver quality educational programs. Adult Learning —The City invests time, money, and resources in opportunities for adults to continue to learn to enhance skills, broaden their general knowledge or further their creativity. Non - Departmental_ Expenditures (by Priority) 3z Dab 8.67 % $298,065 r 000 8.5 } - LivaWdy $18,589,92 8.23% Infrastructure $28,330.917 9.50% Human Sen $43,489,9 14.59% r....., pit., Safety 748,857 41 8.81% 384,785,185 28.45°° Economy $4,278,891 1.43% Early Learning /School Readiness We are committed to success for all the children of Roanoke. In order to prepare students for success in learning, it is important to establish a firm foundation during the pre - school years. The support of a stable home life with parents or guardians who have knowledge and skills that enable them to raise healthy, inquisitive children is one part of that foundation. An adequate supply of quality, affordable daycare and early learning programs is another essential part of the foundation. The outcomes that will result in addressing this causal factor include: 1, Children ready for formal schooling and learning experiences It is crucial that the Federal Government, the Commonwealth, and the local community support early childhood education programs serving preschool - age children so that they may attain the fundamental knowledge and skills necessary for optimal development in formal schooling and beyond. It is essential that preschool -age children have the instruction, experiences, and environment needed in order to continue learning in more structured settings. The community is saturated with literacy -rich material, messaging, and programs that encourage learning starting at birth. It is important that departments work with community organizations to provide the necessary framework for children to succeed, 2. Families and community value and support learning Families are supported as their children's first teachers. Families and members of the community will be exposed to various educational programs that support their children's early learning experiences. Local government will partner with the community to offer experiences for parents and guardians to gain a clear knowledge of their role in their children's preparedness for formal learning. These programs will help families and communities nurture and teach children to be open to and interested in learning. Support of K -12 Educational Programs K -12 educational programs, such as the City's public schools, private schools, and home - schooled efforts seek to provide formally structured learning designed to give students the tools they will need to be successful in the next stage of their lives following graduation. The support of their families is just as important during these challenging years as students transition from childhood to young adulthood. Also, there are programs offered by other City departments, outside organizations, and the community in general that can supply additional training and mentoring for our young people. All of these groups working together can prepare our students to succeed. The outcomes that will result in successfully addressing this causal factor include: 1. Successful students We have high expectations for all students, and we are invested in their success. Successful students graduate with content knowledge, technical skills, and habits of mind that allow them to move to the post - secondary option of their choice, regardless of their income, ethnicity, disability, or other challenges. The mission of Roanoke City Public Schools' K -12 educational programs is to graduate students who are prepared for life in a rapidly changing world. We expect that other formal education programs have similar goals. Fully state accredited public schools where students meet federal guidelines provide excellent learning opportunities. Schools must be safe places where all students are engaged and challenged by state - of- the -art learning experiences. These state -of -the -art learning experiences are delivered through programs, activities, and opportunities for students that will include advanced academic programs, experiences in the arts, enriching co- curricular and athletic activities, and strong career and technical education programs. 2. Families and community value and support learning Families and community entities that value K -12 educational learning will be actively engaged in all aspects of the student's education. Programs that strengthen and encourage a family's ability and desire to support their child's learning will result in the child's educational success and greater interest in formal schooling. A range of programs and opportunities will be needed to support the unique needs of a diverse population. Adult Learning Learning does not stop after K -12 education. Community colleges, four -year colleges and universities, technical schools and certification programs provide another level of academics and training that can further develop an educated citizenry and a better- prepared workforce to support our Valley's current businesses and serve as an incentive to entice new ones to our area. City departments, outside organizations, regional and state entities, and the community can provide resources to support formal learning as well as offer opportunities for personal growth and lifelong learning in areas of interest. Adult learners also require family support as they balance the demands of family, employment, and financial commitment in order to obtain an advanced degree, a certification or license to increase or improve job skills, or simply to enhance personal learning. The outcomes that support this causal factor include: 1. A productive and educated citizenry It is essential that the citizens of Roanoke be provided with the opportunities necessary to be productive members of the community. Productive citizens increase the livability of a community through regular employment and committed volunteerism. An educated citizenry will provide the basis needed for the community to be productive. Key to this outcome is opportunities for obtaining the needed degrees, diplomas, certificates and licenses required for a productive work force. 2. A skilled workforce Workforce development programs and initiatives enhance the economic well- being of the area by improving the skills and abilities of citizens and employees. By leveraging training resources and opportunities, the skills of the Valley's workers are improved; therefore, allowing industries to grow and attracting other businesses to the area. Other products of a skilled workforce include increased competitiveness and employee retention in the region. 3. Lifelong learning opportunities Lifelong learning refers to a vision that one has for constant personal growth and enrichment. Learning opportunities should be available to all adults in our community on an ongoing basis. Lifelong learning means that people have opportunities for individual learning pathways, suitable to their needs and interests. Lifelong learning encompasses structured learning such as classes and training as well as cultural activities, hobbies, and opportunities for fun new leisure activities. 4. Families and community value and support learning Key to this outcome are community and family support of programs and resources which foster an environment for adults to obtain degrees and certificates, expand upon their job skills, or just to continue their personal learning. A range of programs and opportunities will be needed to support the unique needs of a diverse population. An educated citizenry is beer able to support family and community. Community Safety - $72,746,657 The City of Roanoke seeks to foster a community where citizens feel safe and they and their property are safe in their homes, businesses and neighborhoods. The City ensures that our community comes together to plan for and to the extent practical, prevent harm from man -made and natural risks. The City takes steps to ensure our homes, businesses, public places, streets, and neighborhoods are safe and desirable places to live, work and play. The City ensures that when a response is necessary it is done in as efficient, fair, and appropriate manner as practical. The City seeks to achieve these stated objectives through the use of the following strategies and tactics: Prevention —The City invests the time, money and resources necessary to ensure that to the extent practical harm to property or persons is prevented through the use of programs, education, and code and law enforcement and addressing underlying causes including poverty, trauma, and inequity. Responsiveness — The City maintains the equipment and personnel necessary to meet or exceed established national standards related to response time for public safety and that our resources and services will be delivered in an equitable and just manner. Communication & Engagement — The City invests the time, money and resources necessary to ensure the ability to reliably communicate to and engage with the general public, between staff locally and throughout the region during routine business operations and times of emergency response. Quality of Standards and Laws —The City ensures that our codes, practices and policies are consistent with recognized best practices and are legally sound Non.pepwrtmtntat Expenditures (by Priority) s2 ,5M 038 `� _ $298,065,000 Livabdty 518.560.028 6.23% tMasuuaure 528.330.017 9,50% Human ServKes 543.480.006 14 50:G �_....nRy saicty 146.657 41% 591% 584.785185 2845% Economy (4.276.891 1_43% Prevention Implementation of processes or programs to lessen the impact of identified hazards and potential incidents. The outcomes that will result in successfully addressing this causal factor include: 1. Strategic planning Effective prevention relies on forward thinking that anticipates the future environment and identifies its projected hazards. Programs and services are then planned to minimize or eliminate the potential incidents. 2. Social safety programs in neighborhoods and commercial areas Social safety programs expose citizens and areas to community resources that educate and encourage positive behavior and activity while placing critical emphasis on pro- active prevention measures. 3. Hazard mitigation through design, technology, and infrastructure Cost - effective and sustainable actions taken to reduce or eliminate the risk to human life and property from hazards through internal and external assets. Responsiveness Reacting appropriately to incidents, hazards, and requests. The outcomes that will result in successfully addressing this causal factor include: I . Reasonable response times in keeping with prioritization of critical needs Responding to an incident, hazard, or service request with an appropriate sense of urgency, given the nature of the incident or request, in a manner that conforms to prescribed standards. 2. Offender consequences Violations of relevant laws and ordinances should result in consequences vetted through best practices in keeping with the criminal justice system. 3. Proactive risk assessment and resolution The systematic identification of potential hazards and dangers that may exist within the community and acting appropriately to lessen risks while educating citizens on mitigating losses of property, accidents, and personal injury. Effective risk management requires thorough analysis and follow -up based on events and outcomes as assessed by well - qualified and trained staff. Equitable resource allocation Citizens and visitors to Roanoke shall be given equitable and unbiased access to public safety resources and services. Asset distribution should also occur equitably, and in a manner that aligns with the overall community safety goals. Communication Operational processes that facilitate the timely exchange of information through various means. The outcomes that will result in successfully addressing this causal factor include: 1. Effective emergency warning system Effective warning systems alert the region to hazards and threats in sufficient time for individuals to respond appropriately and implement established disaster plans. 2. Appropriately trained staff Well- informed and skilled employees have technical and institutional knowledge that allows them to effectively handle customer requests. 3. Community awareness, education, engagement, and assessment Coordinated, timely, and continued conveyance of effective public communication programs encourage community involvement and empower citizens with a sense of personal responsibility by engagement in neighborhood organizations, neighborhood watch programs, and educational programs. S. Community involvement in strategic planning Citizen engagement in the development and implementation of the City's comprehensive and strategic plans. Quality Standards and Laws Operational techniques and activities that sustain the quality of services to satisfy given requirements. The outcomes that will result in successfully addressing this causal factor include: 1. Compliance with local, state, and national regulations and accreditation best practices Standards serve as a framework to ensure that systems, policies and procedures are in keeping with nationally recognized best practices, and compliance ensures that all impacted parties know what is expected and how to achieve it. 2. Criminal and civil adjudication Provide an independent, accessible, responsive forum for the just resolution of civil and criminal disputes. 3. Protect the constitution and laws Protect all of the rights and liberties guaranteed by the U. S. and Virginia constitutions. 4. Preserve the rule of law Citizens make the laws that govern them and agree to obey those laws, ensure that they are fair and equally applied to everyone. Human Services - $43,489,966 The City of Roanoke seeks to foster a caring community that uses on equitable, regional and collaborative approach to encourage preventative measures, intervention services, and self - sufficiency while providing a social safety net for citizens. The City works to unite public and private institutions as a caring and compassionate community assisting individuals and families to achieve self- sufficiency and live healthy lives. The City maintains a commitment of focusing on prevention and the provision of information and where necessary and when appropriate in the delivery of compassionate services grounded in fairness, equity, and accountability Prevention — We will invest the time, money and resources necessary to prevent poverty, promote self - sufficiency, promote positive youth development, and promote healthy and safe neighborhoods. Intervention — When appropriate and necessary we will intervene in situations through early identification of need, using a holistic approach that involves the family, support the deinstitutionalization of individuals — integrating citizens back into society. Caring Community — Through direct involvement with those impacted we will foster positive relationships and empower them to succeed to the best of their abilities and circumstances. Accessibility to Services — We will ensure those who live in our community are aware of the resources available to them and will ensure our services are delivered in an efficient and effective manner. Non- Decaronental Expenditures (by Priority) 525.558,038 52989065,000 817% .Education $84,785.185 28.45% Community Safety $72.748.857 2441% Eoonon 34.276.801 1.43% Specifically we are looking for offers that: 1. Promote physical and mental health such as programs that aid in early identification of a problem. Using strength -based programs that focus on improving positive behaviors. For example, school officials or community groups can be in the right position to identify youths who are at greatest risk and may be able to refer services. 2. Promote interpersonal development of youth that focuses on positive relationships with adults and peers i.e., school attachment, family attachment, community youth development. Engage and educate youth on pro - social behaviors that prevent issues such as teenage pregnancy, substance abuse and negative peer interactions. 3. Prevent poverty by addressing its root causes. We want children to have a good start in life by encouraging them to stay in school, get involved in extracurricular activities, and continue post high school education. We should illustrate the ill effects of teen pregnancy, violence and drugs and encourage positive behaviors. Through education and awareness we want to attempt to eliminate social, racial and cultural isolation. Weak family structures (deprivation of family love and support, family strife) or a history of family poverty (poor self- esteem, lowered expectations for education) are major contributors to a continuing cycle of poverty. Providing the tools needed, we hope to break the cycle. Finally, we want to provide support to those who may be dealing with a catastrophic life event such as divorce, loss of a job, or a major medical incident which may lead to poverty. 4. Promote self - sufficiency by seeking regional and local solutions to support successful integration into society. Examples of programs include, but are not limited to, keeping people in their homes, job skills training, literacy and financial literacy, job placement, and /or providing regional transportation. I . Assess early indications of needs and strengths through effective case management, which identifies and provides appropriate services and resources. Proper case management would include monitoring services and recognizing opportunities for collaboration with other agencies and localities. Services provided need to be delivered quickly to mitigate potential need for increased services. 2. Successful offers may emphasize family involvement using a holistic approach to include a multi - disciplinary team to provide a comprehensive assessment of needs and implementation of services. Offers may also provide comprehensive services to include a family centered approach addressing legal, mental, physical, employment and educational needs. 3. Work with a range of public and private agencies to help service Populations integrate fully in society. Support integration by assisting individuals with skill training such as parenting skills, job training, personal budgeting and social skills. Encourage neighborhood and natural supports of those being reintegrated into the community to provide those a stable living environment. Ensure that citizens are psychologically prepared to be integrated into an accepting society. 4. Use different types of community supports to keep the family unit together. Successful offers may use supports of the community to reduce institutionalization. When applicable, clients should be able to receive services from providers while continuing to live in the community. Services should include opportunities for regional collaboration and provide for an effective aftercare plan. I. Foster effective communication and positive relationships (neighbor to neighbor, landlord to renter) which empowers people to be productive members of society and promote community attachment. 2. Develop initiatives that facilitate community involvement through volunteering and mentoring. 1. Inform citizens of arevention and intervention services such as 211 that allow them to place a call and learn about available options that best suit their needs. Possibly the creation of a Human Services /Education academy that allows citizens to get involved if they are so inclined. 2. Promote effective service delivery by eliminating gaps in services. Areas of need should be addressed throughout the entire spectrum of an individual or families' need. Collaboration is key so that multiple agencies can coordinate in an effort to be efficient. An example would be the use of the HMIS system which tracks homeless and how they are served throughout the region. We want offers that do not wastefully serve non - eligible or inappropriate requests for services. Infrastructure - $28,330,917 The City of Roanoke ;arntains and builds quality infrastructure that supports healthy residential neigrhrioritoous, successful commercial areas, and accessible public facilities and amenities. The City works to ensure the facilities, equipment, materials, and services that are necessary to meet the communication, mobility, life- safety, recreation, and basic needs of our individuals, families, businesses, and visitors are provided and maintained in a manner that contributes positively to safety, livability, and economic advancement Environment — We will work locally and regionally to ensure the quality and sustainability of our natural resources and features with a particular emphasis on clean air and clean water. Buildings, Parks and Greenways — We will work locally and regionally to deliver buildings, parks and greenways that are functional, accessible, and sustainable, and that can be operated in an efficient manner. Transportation — We will ensure our transportation network enables a full -range of mobility options that are delivered, maintained and operated in an efficient manner. Equipment and Vehicles — We will ensure that the equipment and vehicles we use to deliver our services are safe and well- maintained and procured and operated in an efficient manner. Technology — We will ensure that the technology we use to deliver services and to communicate to and engage with our community is functional and reliable, and is procured and operated in an efficient manner supporting businesses processes and community needs. N us ar ntai Expenditures (by Priority) 8.57% $298,065,000 L"bdty 518.569.92 6.23% Infrastructure 528.330.917 9.50% Human Sen 543.489.9 1450% r nrty Safety 748.657 i.41% 00179 $84,785,185 2845% Economy 54,276.891 1.43% We are seeking offers that will evaluate, maintain, and operate the Transportation infrastructure needed by our community. Specifically we are looking for offers that: 1. Proactively evaluate and maintain existing assets within the City's rights of way and provide clean and attractive transportation corridors. Z. Maintain, and improve multi -modal transportation and recreational infrastructure. 3. Demonstrate innovative and sustainable technology or maintenance techniques that will extend the life of assets or improve the condition of the assets and minimize resource expenditures. 4. Improve coordination between public and private entities (such as Water Authority, Roanoke Gas, AEP, and developers) to ensure that construction and maintenance activities provide safe, sustainable, and durable 'infrastructure. 5. Enhance coordination that affects regional transportation initiatives. We are seeking offers that will protect and help improve the environment. Specifically we are looking for offers that '- 1. Protect existing and /or contribute to the long term improvement of water quality through management, maintenance and improvement of the City's stormwater infrastructure and applicable federal, state and local stormwater regulations. 2. Maintain or reduce the impacts of regulated waste management through increased operational efficiencies, reduced waste volumes, increased reuse and recycling and /or the generation of less hazardous waste streams. Improve environmental awareness public participation, and contribute to the long term improvement of environmental quality, and the over- all aesthetics of our community, particularly in partnership with other public and /or private entities (neighboring governments, non - profits, businesses, schools, and stewardship organizations) that fosters regional collaboration around environmental stewardship, natural resources management, +niprowrg or maintairing the environmental attractiveness of our region. We are seeking offers that ensure the viability, relevancy, and long -term value of the City's technology infrastructure. Specifically yr e are lookirg for offers that: I , Provide a prioritized inventory of technology irfrastructure and recommended life -cycle maintenance, repair, replacement, and /or improvement, 2. Effectively manage technology assets and improve enterprise technology service delivery. 3. Utilize innovative strategies resulting in improved services, improved results, or reduced costs throughout the organizatior. We are seeking offers that address the City's maintenance and evaluation needs for equipment and vehicles. Offers shall: L Provide a prioritized inventory of vehicles, ecru prnent /machinery and recommended I fe -cycle maintenance, repair, replacement, and /or improvement. We are seeking offers that will maintain build ings /parks /greenways owned by the City of Roanoke. We are seeking offers that 1, Provide a prioritized inventory of deficiencies and recommended lift: c _Lk maintenance, repair, replacement, and /or improvement to: 2. Demonstrate the ability to provide preventative maintenance, cost effective repairs and life cycle trending of equipment to justify the cost of Systems modifications, upgrades and replacements. 3. Fncourage regional cooperation to develop and manage park and recreation facilities that serve multiple jurisdictions (e.g, large recreation centers and aquatic centers). Good Government - $20,307,418 The City of Roanoke seeks to provide exceptional and competitive government services that are collaborative, transparent, responsive, and innovative. The City will, on behalf of our citizens, provide top - quality services and programs that are cost - competitive and responsive, efficient, collaborative, and transparent. The City will build a culture around honesty, respect, responsibility, teamwork, diversity and inclusion that address the challenges and opportunities of the 21st Century Effective Leadership — Through collaborative and visionary leadership we will set clear direction and high expectations for Roanoke based upon Council priorities. We will emphasize strategic vision, responsiveness, results, accountability, and adherence to clear values in the delivery of our services. High- Performing Employees — Our employees understand how their actions contribute to the City's vision and strategies and are committed emotionally and intellectually, and motivated to provide the best service they are able. Our organization provides the clear direction, resources, and opportunities for our employees to excel in what they do. Efficient and Effective Operations — We acknowledge we are stewards of the public's resources and therefore seek to deliver community services in a cost - competitive manner requiring the least amount of time and effort necessary. We will seek partnerships, relentlessly and continuously pursue service improvements and efficiencies, and strive to implement best practices on behalf of our community. Responsible Financial Management — We will ensure sound management of revenues, expenditures, assets, in a strategic, coordinated and deliberate manner aligned with generally accepted and best practices, Council priorities, and the needs of the community. Valued, Engaged & Informed Community — We believe a successful City values an active and engaged citizenry in the conduct of its government. We will ensure community members are informed and offered opportunities for engagement as policies and actions are formulated and services are delivered. Non- otwnn*ntal Expenditures (by Priority) s2S.55% 8 -57% �i 38 5298,065,000 Uvabda 518.560, 6.23% Infnstructw $28.330.01 0.30% Human St 343.480, 14591 $84.785.185 2845% unity Safety 746.657 4.41% Economy 54,276.801 143% High Performing Fmployees High performing employees are actively involved accomplishing the work of the organization and understand how their jab supports the City's vision. They are committed emotionally and intellectually, and are motivated to do their best for the benefit of the community and the success of the organization. 1. Diverse and Innovative Environment As an organization, the City should foster an environment that is open to considering new thoughts, ideas, methods, and technologies resulting in a more productive, efficient, and satisfied workforce. Employees will be engaged and innovative as they perform their duties to improve services to the community and reduce costs. 2. High Employee Morale and Engagement The City values its employees by offering competitive total compensation packages and recognizes their work performance and achievements. As an organization, there should be an investment in employee learning and professional development. In addition, the City should foster employee safety and wellness in the workplace. Knowledgeable and engaged employees lead to high performance and result in excellent internal and external customer service. 3. Highly Competent, Well- Trained Staff Continually enhance the knowledge, skills, and abilities of our employees to support the provision of quality, professional services. Provide the training, tools, materials, technologies, a n d other resources that enable the workforce to optimize service delivery to both internal and external customers. Offer regionally competitive total compensation and effective recognition and reviard systems to attract and retain a highly competitive, well trained staff. Effective Leadership Effective Leadership is the cornerstone of a sound, high performing organization. Exceptional organizations have visionary leaders who set clear direction and high expectations based on the City Council's Vision, customer - driven excellence, and accountability, clear and visible values. This kind of leadership must be courageous and forward thinking. Responsive leaders must be available and willing to share the decision making process and responsibilities with the staff, the public, other organizations, and key stakeholders. Outcomes of effective leadership include: 1. Strategic Vision The City Council's Vision provides direction to meet the challenges of tomorrow and guidance for the community to achieve success as a regional leader, Strategic Plans are based on Council's Vision and should include a realistic assessment of Strength, Weakness, Opportunities and Threats (SWOT) as well as anticipate factors such as: community expectations, new partnerships, employee development and hiring needs, technological advancements, mandates, and strategic innovations by neighboring jurisdictions. Fostering the organizational vision of collaboration, innovation, and commitment to excellence expands Roanoke's reputation as a shining example within the region. 2. Responsive Leadership should be approachable and accessible. The public and staff expect leadership to be available and willing to discuss their issues and concerns. A desired environment for staff to reach their highest capacity engaging them to implement the vision and strategic plans using their people skills, passion, values and knowledge. 3. Results Orientated and Accountable Provide results by repositioning the organization effectively to provide the products and services the community wants and can afford. Strategic plans are implemented to meet City Council's Vision through organizational objectives, budgets, performance measures, as well as accountability processes and employee feedback measures. Efficient & Effective Operations Striving for effective and efficient operations throughout the organization is a fundamental factor in delivering exceptional public service and achieving good government. In today's challenging economic environment, the emphasis is on productive and cost competitive service delivery. Working with citizen stakeholders as well as regional localities, non- profits, and businesses can help respond to citizens more timely and effectively. 1. Effectively Managed Resources All City resources, including utilities, infrastructure employees and funding, should be aligned with the outcomes that matter most to the community. Services that aren't valued by the community or which cannot be provided equitably at a reasonable cost should be eliminated. Continuous improvements is required to manage inflation and maintain service levels. 2, Compliance Foster an organizational culture where internal service departments assist citizen service departments practice, monitor, and comply with local, state, federal laws, regulations, and mandates. Maintain up to date knowledge and awareness of evolving regulatory and legal requirements. 3. Excellent Customer Service Employees should follow through on commitments and develop a consistent reputation for reliability. The public expects convenient, easy to access City services, information, facilities, and decision - makers. 4, Accessible Programs, services, and public information are equally accessible to all. Communication should be open, clear, and through all effective channels, both externally and internally, 5. Best practices Best practices are used throughout the organization as a mechanism for comparative benchmarking or as a model for developing processes, practices and systems. This may include following standards from accrediting agencies, industry and professional organizations. 6. Accurate & Timely Data Quality information is vital for employees and managers to effectively perform their responsibilities. Relevant operational data should be captured timely and accurately to maximize its value in making operational decisions. Appropriate information should be readily available to those who need it to perform their functions, decision - makers, and the public. Responsible Financial Management Achieving responsible financial management is a vital component in providing good government. An organization should be able to manage income, assets, and expenses in a deliberate, well thought out, and fiscally prudent manner by using a well - defined strategic plan that is aligned with City Council's Vision and the needs of the community, 1 . Accurate & Timely Accounting Financial records must be maintained in a uniform fashion that enables the public and elected officials to compare how well localities are managing their resources. Accurate and timely information about revenues and expenditures is necessary for the City to conduct its day - to -day business. Financial reports that are produced timely and have been independently confirmed to be accurate provide the public. debt markets, and grantor agencies confidence that the City is well managed financially. Access to grant funds and capital markets is predicated on accurate and timely financial reporting. 2, Transparency The community expects a transparent government which is open, honest and accountable, Citizens what to know how their tax dollars are spent and what services they are receiving in return. Financial information should be readily accessible and easily understood. 3. Effective Risk Management The City faces various risks that can affect its capacity to fund operations and strategic goals. The City must manage risks of losses due to violations of regulations and laws, employee injuries, and negligence. The likelihood and magnitude of a loss must be weighed against the costs of reducing the risk in terms of financial resources and operational efficiency. 4. Effective Fiscal Planning and Budgeting The attractiveness of the City to businesses, residents and visitors is affected by the amenities and services provided, as well as the cost of taxes and fees. Effective fiscal planning identifies investments that improve the quality of life in the City and build revenue capacity. Public opinion, emerging trends, and regional initiatives must be effectively understood so that strategic goals are established and appropriately funded. Operational efficiencies should be stressed through better use of automation and continuous improvement, 5. Effective Auditing Effectively develop, identify and manage operational and financial organizational objectives, Managing and mapping potential risk areas in the organization. Conduct Internal and External audits ensuring the City complies with generally accepted accounting principles and federal /state compliance and regulations, The City promotes transparency, accurate accounting and effective fiscal planning. Livability - $18,569,928 The City of Roanoke will seek to enhance Roanoke's exceptional vitality as an attractive, diverse: culturally inclusive, vibrant and active city in which to live, learn, work and play. The City will collaborate with others in our region to ensure Roanoke retains a quality social, built and natural environment making it a vibrant place to live, learn, work, play and visit. The City will ensure Roanoke remains a desirable place to invest in, whether as a homeowner, business owner, client, or tourist Attractive Community — Together with the community, we will work to foster pride in home and business ownership working to ensure our neighborhoods, business corridors, and districts remain safe, clean, diverse, and attractive, and encourage continued pride and investment. Accessible and Inclusive Community - We will ensure that public transportation, bicycle facilities, and pedestrian ways are convenient and safe, and provide mobility options and ease of connection between our neighborhoods, with our public spaces and throughout the region. Quality Amenities — We will collaborate with others to provide activities, facilities, and exhibits that encourage active living and foster cultural awareness. We will ensure the protection of unique community assets and natural resources found within our City. Non- Ocpartmental_ Expenditures (by Priority) S25.558.038 857% $298,065,000 518.569.1 6.23% infrastructure $28.330.917 950% Human Seances 543.489.966 1450% Good Gown m 420.307,418 681% community Safety $72,748.857 24.41% . Education 584.785.185 2845% Economy 54.276,891 143% Attractive Community - City government will provide an avenue through which residents and visitors find the community visibly attractive, safe and clean. Offers should foster a sense of community pride, encourage home ownership and attract business investment. The outcomes that will result in successfully addressing this causal factor include: I . Safe, clean and attractively maintained community Safe and attractive neighborhoods and business districts will have low crime rates, a reduced carbon footprint (e.g. trash and recycling collection) and minimize blight. 2. Owner Occupied Housing Increased owner occupied housing leads to more attractive and desirable neighborhoods that are viewed as better maintained and esthetically appealing. Homeowners tend to have a greater sense of responsibility to properly maintain their investment. 3. Well maintained and diverse mix of housing options Zoning patterns and maintenance code enforcement (e.g. weed and trash, illegal dumping, inoperable vehicles, etc.) will promote a diverse mix of housing options in neighborhoods where residents ensure all properties are well maintained, regardless of ownership arrangement. 4. Compatible design and well maintained structures Architectural designs and continued maintenance for new and renovated structures should consider existing development within their respective community or neighborhood. 5. Diverse and inclusive community An attractive community will welcome a diverse population. Accessibility - Public transportation, bicycle facilities and pedestrian - friendly pathways facilitate safe and convenient connections to events, activities and public services throughout the community and region. 1. Safe, accessible, bicycle and pedestrian friendly community Infrastructure that promotes the use of bicycles and pedestrians pathways supports a more livable and healthy community. 2. Access to public transportation Access to affordable and convenient public transportation supports a more vibrant and healthy community and business district and lowers the community's carbon footprint. 3. Regional connectivity Connecting to regional destinations (e.g. Rlacksburg, Smith Mountain Lake, etc.) promotes a seamless, extended business district resulting in a healthier and more vibrant community. 4. Convenience to public services and amenities Convenient access to City services and amenities (e.g. parks, libraries, recreation centers, etc.) leads to a more livable and desirable community. Quality Amenities - Activities, facilities and exhibits that encourage active living and foster cultural awareness will be created, developed and managed to increase Roanoke's desirability. Such amenities may include the built environment, natural resources, and corresponding programs and services, The outcomes that will result in successfully addressing this causal factor include: 1, Diverse offering of cultural events and exhibits Cultural events and exhibits showcase and celebrate Roanoke's diversity and heritage. These events bring together a wide cross section of the region's population and encourage community cohesion and unity, 2. Recreational opportunities Quality recreational programs and park facilities promote healthy, active living and improved well- being. 3. Vibrant neighborhoods and healthy business districts Growing neighborhoods and neighborhood centers (e.g. Grardin Village, Melrose Avenue, Downtown, Williamson Road, etc,) create more vibrant and resilient communities. 4. Well managed environmental and cultural resources Strong management and maintenance of environmental and cultural resources (e.g. Mill Mountain, the Roanoke Star, the Roanoke River, Carvins Cove, and the Historic City Market) are essential to making Roanoke a unique and desirable community. Economy - $4,276,891 The City of Roanoke seeks to cultivate a thriving business environment and innovative workforce opportunities to ensure the prosperity of our community, recognizing our role in both the regional and global economies. The City will collaborate with others in the region and State to ensure the continued economic vitality of Roanoke and its place as the region's center of economic activity. The City will emphasize the development of individual's skills and abilities, development of unique economic assets, the promotion of economic assets that afford us a competitive advantage and the development of business opportunities Workforce Development— Together with others in the community, we will ensure our workforce is prepared to productively contribute to the local economy and better the lives of themselves and their families. We will seek to attract and retain talent, expand employment opportunities, raise awareness of job and business opportunities, and attract higher -wage opportunities to Roanoke. Asset Development — Together with others in the community, we will build upon existing natural, cultural, structural, and leadership strengths creating an economic environment that capitalizes upon our uniqueness and creates opportunity for the generation of wealth — personal, business, and community. Business Development — We will collaborate with others throughout the region to make Roanoke as attractive as possible for investment by individuals and business by ensuring regulatory and business processes are responsive, regional partnerships are fully embraced, strategic use of business incentives, and maintenance of a responsible tax structure. We will continue to ensure Roanoke remains a vibrant and attractive portion of Virginia's Blue Ridge for visitors and guests. Asset Promotion —We will collaborate with others throughout the region to curate and nurture an authentic and representative brand for Roanoke and the region, and will ensure access to trusted and reliable information about the benefits of living, visiting, and doing business in Roanoke. Economic Inclusion — We will remove barriers and pursue opportunities to ensure every individual, family and business in our community have equitable opportunities for economic success. Non- oegaMMM&I Expenditures (by Priority) 325.559.039 - - 957% $298.065.000 Infrastructure 528.330.917 950% Human Strvces 543.489.900 1459% Good Govemm/ $20.307.418 881% Workforce Development COMM.nRy Safety 372.740.057 2441% 584.785.185 2845% Emwom $4.270.991 1.43% Workforce development is defined as the training opportunities available from both public and private providers to existing and potential workers for the improvement of skills required by employers to remain competitive in the global marketplace, our requests for results seek to invoke or improve the following desired outcomes: Skilled Workforce - individuals with the specific skills, training, knowledge and abilities within their field. This includes individual who have attended college, university or technical school or who have learned their skills on the job. Attraction and retention of a skilled workforce promotes the health of the community, its businesses, and impacts the vibrancy of the City of Roanoke and the region, Asset Development Asset development is defined as a public strategy that builds upon existing natural, cultural, structural or leadership strengths to create a positive environment that can support wealth creation opportunities for our community. Available land resources is the continuous development of available land by facilitating private and /or public redevelopment of underperforming properties. Strategic programming is the alignment of these assets with local, regional and national collaborative economic development efforts to retain and attract targeted business sectors that will result in robust job growth and capital investment in Roanoke. Vibrant Places is a strategy to strengthen those places and institutions with the power to attract and hold people and business, define local cultural heritage, draw tourists, and catalyze economic growth, Higher Education Collaborations is a strategy of government/ regional partnership that enhances economic development by increasing the size, diversity of skills and productivity of the labor force. Local and regional collaborations will stabilize regional economies, attract and retain private investment and stimulate intellectual and economic growth, Business Development Business Development is defined as specific actions, tools, policies, and programs implemented by the City and other partner economic development organizations that will create the most business friendly environment possible. Our request for results seeks to generate these outcomes: Retain and Expand of Existing Businesses - consistent interaction with our business community may identify opportunities to provide them with the specific resources they require to remain vibrant and grow with demand. Attract New Businesses - working in concert with both state and regional economic development partners whose prime mission is the attraction of new businesses will result in new investment and job growth to the City and the region. Create New Businesses - providing resources beneficial to an entrepreneurial ecosystem will help generate new start-up ventures and will assist young businesses seeking skills to accelerate their growth. Job growth is defined as increasing the number of net new jobs in the City of Roanoke by retaining existing jobs, assisting with the expansion of existing businesses, attracting new businesses, and creating new jobs through entrepreneurial development. Higher wage lohs will result in a higher median wage and standard of living. Higher incomes encourage increased spending on local goods and services which contributes to a vibrant business community ard provide adequate revenge for city services. A premier business environment is defined by the appropriate and effective use of incentive programs to build resources and maximize usage of land while maintaining competitive tax structures that provide adequate revenue for city services and encourage vigorous business growth. Asset Promotion Asset promotion is a comprehensive marketing strategy that facilitates effective communication to citizens and others in order to inform, influence decision making, acid build brand awareness. Accessible information is defined as providing easily obtainable information abou'L the benefits of living, visiting, and doing business in Roanoke. Brand awareness and effective ruarketinca is a set of strategies tFat communicate the value of our assets and promotes consistent and accurate content amongst all economic development partners. Trusted confident and consistent leadership ensures that citizens can depend on acc� irate information, direction: and transparent government processes. Increased Attraction & Tourism is defined as leveraging assets and attractions to bring people to the region to visit, experience Roanoke and spend money. Non - Departmental - $25,558,038 Non - Departmental, Expenditures (by Priority) sz$a 038 S298.065,000 Uvability 318,5609: Infrastructure _ $28,330.017 0.50% Human SerwAs 343.480.065 1459% . Education $84.785.185 28.45% Community Safety $72,745.857 24.41% Eeonomy 54.275,801 143% There are certain expenditures that either cut across most or all priorities or are associated with some aspect of personnel or financial management not readily classified into a single priority. The following are the non - departmental expenditures associated with the FY21 budget: NON-DEPARTMENTAL DESCRIPTION OFFERISUPPLEMIENT TITLE Civic Center Subsidy Cvc Center Subsidy FY21 S2.28S,828 lConversaon of Cell Phone Stnpends to City Issued Cell Phone Stipend Com+ersion ICell Phones SN,494 Internal Printing and Maintenance Conversion of Xe ox Lease to internal Printing and Charges Main4enance for Copier Ex 384.072 Lapse :Lapse ($2.478,540 Line of Duty Line of Daly (LODAi Contingency Mrscellaneous Contingencies $231,082 $1,500,000 t i Vini Grant-Donation Contingency Miscellaneous Cont?ngencies SW.0W COVID -19 Contingency M4ismllaneous CortbrigenGies $1,'74,653 OPES OPEB 47000 GRTC Subsidy Public Transportation - GRTC $1,773,432 Dental Residual Fringe Benefits $15.023 Extended IPiness Leave Residual Fringe Benefits 521.530 Medical Residual Fringe Benefits $853,771 Payroll A=ual Resdual Fringe Benefits 150,000 Reciassification Contingency Residual Fringe Benefits $100,000 Termination Leave Residual Fringe Benefits $232.820 Unernployrrent.Wages Residual Fringe Benefits 535• Workers' Compensation -Medical ResidualFringeBenefits $ 1,650,000 Workers! Com nsation - Yftes iResdual Fringe Benefits ._ 250 OW ---__1250 workers'_'4ompensaticn - Other Residual Fringe Benefits 579,539 workers' Compensation - Cost Containment Fees Residual Fringe Benefits 583,753 Exoess Debt Service Transfer to Other Funds $1,434,018 Transfer to Debt Sery ee Transfer to Other Funds $13.755,095 Transfer to Civic Faciltes (Adirroissions tax) Transfer to Odd Funds $360.000 $1.530,820 Transf0f to Reserves. Transfer to Reserves IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 17th day of August, 2020. No. 41830 - 081720. A RESOLUTION accepting the donation of a playground from the Kiwanis Club of Roanoke; and authorizing the City Manager to take such further actions and execute all documents as may be necessary to obtain, accept, implement, administer such donation; and expressing the City's appreciation for such donation. WHEREAS, the Kiwanis Club of Roanoke was chartered on January 28, 1920, and wishes to commemorate its 100th Anniversary by donating a signature legacy gift of an all- inclusive playground at 2730 Melrose Avenue, N.W.; WHEREAS, it is the recommendation of the City Manager that City Council accept the donation of the playground for the use by the public in the City in accordance with the provisions of Section 2 -263, Code of the City of Roanoke (1979), as amended, which provides that gifts valued in excess of $5,000 be accepted by resolution of City Council. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. This Council hereby accepts the donation from the Kiwanis Club of Roanoke of the Kiwanis Centennial Playground, valued at approximately $400,000, in accordance with the recommendation contained in the City Council Agenda Report dated August 17, 2020. 2. The City Manager is hereby authorized to take such further actions and execute all necessary documents as may be necessary to obtain, accept, implement, administer, and use such donation, with any such documents being approved as to form by the City Attorney. This Council wishes to express its appreciation, and that of the citizens of the City of Roanoke, to the Kiwanis Club of Roanoke for its generous donation of the Kiwanis Centennial Playground as described above. 4. The City Clerk is directed to transmit a copy of this Resolution to the Kiwanis Club of Roanoke expressing the City's appreciation for its donation. ATTEST: City Clerk. R - Kiwanis Centennial Playground 8.17.20.doc 2 I� IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of August, 2020. No. 41831- 081720. AN ORDINANCE providing for the acquisition by the City of a permanent trail easement across Roanoke Official Tax Map No. 2420205 owned by Goodwill Industries of the Valleys, Inc. ( "Goodwill "); authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City wants and needs a permanent trail easement across Roanoke Official Tax Map No. 2420205 to accommodate the installation of a walkway and a ramp to provide access to the Kiwanis Centennial Playground located on City owned property bearing Official Tax Map No. 2420201, as set forth in the City Council Agenda Report dated August 17, 2020. The City Manager is authorized to execute a deed of easement and any other documentation necessary for the conveyance of the permanent trail easement from Goodwill to the City. All requisite documents shall be approved as to form by the City Attorney. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 17, 2020 Subject: Kiwanis Club of Roanoke Donation of Kiwanis Centennial Playground at 2730 Melrose Avenue, N.W., and a Trail Easement Background: In the fall of 2018, the Kiwanis Club of Roanoke ( "Kiwanis Club ") contacted the City with a proposal to raise funds to construct an all- inclusive playground on City owned property located at 2730 Melrose Avenue, N.W., bearing Official Tax Map No. 2420201 ( "City Parcel "). The City Parcel is adjacent to a parcel owned by Goodwill Industries of the Valleys, Inc. ( "Goodwill ") bearing Official Tax Map No. 2420205 ( "Goodwill Parcel "), which is also the site of the Melrose Branch of the Roanoke Public library ( "Library "). The Kiwanis Club was chartered on January 28, 1920, and as a way to commemorate its 100th Anniversary, the Club proposed the Kiwanis Centennial Playground project ( "Playground ") as its anniversary signature legacy gift to the community, to be located on the City Parcel. This generous donation will allow for the inclusion of a playground in the Melrose neighborhood, in close vicinity to the Library, Forest Park School, and Horton Park. As part of the Playground, the Kiwanis Club will be providing a walkway and ramp connecting the Playground with the Goodwill Parcel, which will lead to a covered rest area and concrete walkway. Goodwill has agreed to grant the City an easement covering approximately 402 square feet, at no cost, in order to allow the connecting walkway and ramp to be placed upon its property and to allow City personnel to come onto the property and maintain the walkway and ramp. A plat showing the dimensions of the proposed easement is attached to this City Council Agenda Report. Considerations: The Kiwanis Club has confirmed its intent to donate the Playground, at an approximate value of $400,000, including the warranty accompanying the playground equipment. Additionally, the Playground will be inspected for safety certification upon completion. City Council action is necessary to authorize the City Manager to accept the donation of the Playground. In addition, City Council action is also necessary to authorize acceptance of the easement described above and in the attached plat. Recommended Action: 1. Adopt the attached resolution authorizing the City Manager to accept the donation of the Playground from the Kiwanis Club. 2. Adopt the attached ordinance authorizing the City Manager to accept the permanent trail easement from Goodwill for access and maintenance between the City Parcel and the Goodwill Parcel. 3. Authorize the City Manager to execute all necessary forms providing for acceptance of the Playground and conveyance of the easement, approved as to form by the City Attorney. 7 -- - - - - -- - ------ - - - - -- Robert S. owell, Jr. City Manager Distribution: Council Appointed Officers Brent Robertson, Assistant City Manager for Community Development Michael Clark, Director of Parks and Recreation 2 LD1Tfi TAHM — New 15' Perpetual Public Trai Easement LINE BEARING DISTANCE P1 —P2 S 85'49'44' E 8.72' P2 —P3 N 74'5731' E 14.96' P3—P4 S 22'36'16' E 11.04' • P4—P5 S 38'09'48" E 4.41' P5 —P6 S 7457'31' W 20.68' P6 —P7 N 85749'44' W 11.07' P7 —PI N 03'26'38' E 15.00' 402 Square Feet =Chard Benin 8 Distance U Z �o 12502 Melrose Ave., NW\.. Tax 12420205 Top of Slope v Top of Slope Property of V _ GOODWILL INDUSTRIES w OF THE VALLEYS, INC. —o —o —o Instrument 1070012826 6' Chainlink Fend - o co o O C Z 3 �� X2730 Melrose A o r "\ Tax 12420201 Property of CITY OF ROANOKE, VIRGINIA 3 Deed Book 815, Page 84 15' PeTetud Public Trail Easement (402 Square Feet) Playground (Under Construction) Concrete Wall -- —o 0 0 o - c it i I� Q cb (;;v r,evk Pet 1 KAI . rraKa�, lance '-Existing Iron Pin —o—o —o S 86'33'22" E 100.00' J<Graphic Scale 0' 15' 30' 60' 1' inch = 30' Feet c/ EASEMENT CURVE TABLE CURVE RADIUS LENGTH TANCENT CHARD BEARING I DELTA P3—P4 16.30' 11.26' 5.87' 11.04' S 2236'16' f 3935'50' NOTES: 1. THE PURPOSE OF THIS EXHIBIT IS TO CREATE A NEW 15' PERPETUAL PUBLIC TRAIL EASEMENT (402 SQUARE FEET) AND DOES NOT CONSTITUTE A BOUNDARY SURVEY. 2. THIS EXHIBIT WAS PREPARED W17HOUT THE BENEFIT OF A CURRENT 77XE REPORT AND ENCUMBRANCES MAY EXIST THAT AFFECT THE SUBJECT PROPERTY THAT ARE NOT SHOWN HEREON. ,L FOR CLARITY PURPOSES` NOT ALL PHYSICAL IMPROVEMENTS TO THE SUB„ECT PROPERTY ARE SHOWN ON THIS EM /B1T. 3) THIS PROPERTY DOES NOT LIE IMMIX THE UANTS OF A SPECIAL FLOOD HAZARD AREA AS DESIGNATED BY FERIA. 771S DRAM IS BASED ON AN INSPECRON OF THE FLOOD INSURANCE RATE MAPS AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVAIM SEE MAP 0116100161G, DATED. SEPTEMBER 28, 2007 ZONE Jt' (unSbadsd). 4. INS EXHIBIT IS BASED ON A CURRENT FEW SURVEY. EXHIBIT SHOWING A NEW 54S��fi 15' PER PETUAL PUBLIC TRAIL EASEMENT �, (402 SQUARE FEET) G'✓ BEING GRANTED BY GOODWILL INDUSTRIES OF THE VALLEYS, INC. L TO THE CITY OF ROANOKE, VIRGINIA ` SITUATED AT #2502 MELROSE AVENUE, NW ROANOKE, VIRGINIA DATE: August 11, 2020 , Lumsden Associates, P.C. ENGINEERS I SURVEYORS I PLANNERS SCALE: 1" = 30' COMM. NO.: 2020-206 4664 BRAMBLETON AVENUE PHONE: (540) 774 -4411 P.O. BOX 20669 FAX: (540) 772 -9445 ROANOKE, VIRGINIA 24018 WWW.LUMSDENPC.COM 17 e: `yos oFRo 0 August 7, 2020 City of Roanoke City Council 215 Church Avenue Roanoke, VA 24011 Dear Mr. Mayor and City Council members: The Kiwanis Club of Roanoke, chartered on January 28th, 1920, gifts the Kiwanis Centennial Playground, located at2703 Melrose Avenue NW, to the City of Roanoke in honor of the club's century of service to the Roanoke Valley. The aim of the Kiwanis Centennial Playground is to positively impact the healthy development of children of all ages and abilities. We believe that our community is strengthened by providing outdoor spaces, where families can gather and where all can be active together. We are pleased to address the need for such neighborhood strengthening at the Melrose Avenue location. This gift to the City of Roanoke includes the warranty that accompanies the purchase of the playground equipment from Cunningham/ GameTime. An inspection of the playground, certifying its safety, is to be scheduled when the playground installation has been deemed complete. This is anticipated to occur before the end of August and we are asking that the City of Roanoke City Council vote to approve acceptance of the Kiwanis Centennial Playground effective upon safety certification. Sincerely yours, i Cheri W. Hartman, President of the Kiwanis Club of Roanoke, Kiwanis Playground Project Committee Co -chair ckie Bledsoe, Kiwanis Playground Project Committee Co -chair IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of August, 2020. No. 41832 - 081720. A RESOLUTION accepting the Public Safety Answering Point grant to the City from the Virginia E -911 Services Board, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Public Safety Answering Point grant offered by the Virginia E -911 Services Board in the amount of $213,305 upon all the terms, provisions and conditions relating to the receipt of such funds. The grant, which requires no local match by the City, is more particularly described in the City Council Agenda Report dated August 17, 2020. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the Grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. R -PSAP grant NG911 migration 8.17.20.doc ATTEST: ov-z/� ".4'. we-ext City Clerk. io IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of August, 2020. No. 41833- 081720. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia 9 -1 -1 Services Board for the Public Safety Answering Point NG9 -1 -1 implementation, amending and reordaining certain sections of the 2020 -2021 Grant Fund — Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Fees for Professional Services Fees for Professional Services Telephone Expendable Equipment ( <$5000) Other Equipment Revenues PSAP NG911 FY20 - State 35- 430 - 5803 -2010 $ 4,000 35- 430 - 5803 -2010 23,804 35- 430 - 5803 -2020 19,501 35- 430 - 5803 -2035 16,000 35- 430 - 5803 -9015 150,000 35- 430 - 5803 -5803 213,305 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: oo&dt- J. (-MC City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 17, 2020 Subject: Public Safety Answering Points (PSAP) Grant Program Next Generation 9 -1 -1 (NG9 -1 -1) Transition Background: The Commonwealth of Virginia Next Generation 9 -1 -1 (NG9 -1 -1) migration is underway. The current analog network that provides 9 -1 -1 call delivery to Virginia Public Safety Answering Points (PSAPs) is being phased out. Over the next few years, 9- 1 -1 service providers will be decommissioning equipment that comprise the foundation of this legacy analog network. To address this issue, the Commonwealth of Virginia 9- 1 -1 Services Board (the "Board ") conducted an NG9 -1 -1 Feasibility Study in 2015 and made the decision to transition to a statewide IP -based infrastructure, known as an Emergency Services IP Network (ESlnet). With planning efforts completed, the Board is now focused on implementing NG9 -1 -1 throughout the Commonwealth. On March 12, 2020, the Board awarded the City of Roanoke $213,305 through its grant program. The PSAP Grant Program has been established in the Code of Virginia, §56-484.170. In duly of 2020 the Virginia 9 -1 -1 Services Board transitioned to the Virginia Department of Emergency Management. Recommended Action: Accept the FY 2021 -2023 Virginia 9 -1 -1 Services Board grant award described above and authorize the City Manager to execute the grant agreement and any related documents, all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $213,305 and to appropriate the same amount to expenditure accounts to be established by the Director of Finance in the Grant Fund. Robert S. Cowell, fir. City Manager Distribution: Council Appointed Officers Sherman Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Vanessa Bohr, Director of Technology Jeffrey D. Stern Chairman VDEM Hon Kevin W Hall Sheriff Vice Chairman City of Covington David A. Von Moll Treasurer Comptroller Mary M Blowe Chief Financial Officer City of Winchester Gar_, Critzer Emergency MgmU EMS Dir City of Waynesboro Bruce Edwards City of Franklin Terr} Ellis Comcast R Scott Garber Fire Chief City of Staunton Danny Garrison Richmond Ambulance Authority Pete Hatcher AT &T Jeffrey T Merriman Verizon Commrmications Lee W Miller III Major Virginia State Police Nelson P Moe CIO - VITA Seth Weise Sprint Kelvin Wright Chief of Police City of Chesapeake Jolena Young Twin County Shawn Talmadge Office ofthe Governor Advisor "yRC /t(A.11 yt I m . COMMONWEALTH of VIRGINIA Virginia 9 -1 -1 Services Board March 12, 2020 Roanoke City PSAP: Dorothy Spears -Dean PSC Coordinator (804) 416 -6261 Terry D Mayo Board Administrative Assistant (804) 416 -6197 This letter serves as confirmation of the Virginia 9 -1 -1 Services Board (the "Board ") approval of the City of Roanoke PSAP's NG9 - 1 -1 funding request for costs needed for NG9 -1 -1 implementation. The amount awarded is listed below and is based on estimated costs and related information contained in the version of your NG9 -1 -1 Migration Proposal (also listed below) referenced in your funding request: PSAP Name and Funding ID Roanoke City Migration Proposal NG9 -1 -1 Service Provider NG911 -110 Date of Award by the 9 -1 -1 Services Board March 12, 2020 End of funding period for your grant award March 12, 2023 (36 months from date of award unless June 12, 2020 granted an extension by the Board) NG9 -1 -1 Deployment — Amount Awarded $213,305.00 PSAP preference for Board payment on Yes behalf of PSAP for incurred eligible NG9 -1 -1 Q4 2020 expenses: Yes — Direct payment where possible No — Full reimbursement basis Migration Proposal Date November 1, 2018 Migration Proposal NG9 -1 -1 Service Provider AT &T Contract Vehicle upon which the Migration Fairfax County contract w/ Proposal is based AT &T Deadline for executing a contract vehicle June 12, 2020 with the NG9 -1 -1 Service Provider listed above (3 months after date of award) Scheduled NG9 -1 -1 Deployment Window Q4 2020 Commonwealth Enterprise Solutions Center— 11751 Meadowville Lane —Chester, Virginia 23836 (866) 482 -3911 —FAX (804) 416 -6353 —TTY USERS TDD #711 Roanoke City PSAP March 12, 2020 Page Two Funding awards are non - binding until a locality selects an NG9 -1 -1 solutions provider by executing a contract. The Board recognizes this is a local decision. If you wish to accept this funding request using the NG9 -1 -1 solutions provider listed above, the Board expects your locality to execute a contract vehicle with the identified NG9 -1 -1 solutions provider within three months of the date of your award, unless the Board grants an extension. However, if requested by the PSAP, ISP staff can prepare a migration proposal for a different NG9 -1 -1 solution provider and the locality can also submit a funding request using this new migration proposal. The Board is committed to a statewide deployment of NG9 -1 -1 that is consistent with NENA's B standard and reserves the right to add subsequent conditions to your migration proposal and revise the funding award for this purpose. Funding for any additional non - recurring costs related to these conditions will be considered by the Board and you will receive a revised award letter, if approved. Since NG9 -1 -1 deployments will be occurring by selective router regions over a multi -year period, portions of your funding may not be immediately available and may be distributed over different fiscal years. The spending plan below is based on your scheduled NG9 -1 -1 deployment window listed above and in your migration proposal. This plan lays out when approved funding for each category will be available. The goal is to complete all identified NG9 -1 -1 ready implementation items (CHE equipment and GIS data) at least three months in advance of your PSAP's scheduled deployment time period. NOTE: Before contracting for a service or committing any local funding, you should consult this spending plan and coordinate expenditures with your Regional Coordinator. This action will ensure that you will be reimbursed for any local funds spent for items identified in your migration proposal. Depending on the preference you selected in your Proposal Acceptance Letter, the Board may pay some of your NG9 -1 -1 deployment costs on your behalf. If applicable, the specific costs will be identified in your spending plan included in this letter. Payment for the remaining NG9 -1 -1 deployment costs will be made on a reimbursement basis. Roanoke City PSAP March 12, 2020 Page Three Fiscal Year Category Amount Payer FY21 NG9 -1 -1 NRC $ 4,000.00 Board FY21 CHE i3 Services $ 15,000.00 Locality FY20 CHE Replacement $ 150,000.00 Locality FY21 Text to 9 -1 -1 $ 0.00 Locality FY21 Voice Logging $ 0.00 Locality FY21 ECaTS NRC $ 1,000.00 Board FY21 Rack $ 0.00 Locality FY21 Diversity $ 0.00 Board FY21 GIS Data $ 0.00 Locality FY21 Legacy 9 -1 -1 $ 23,803.80 Board FY21 Monthly Delta $ 19,501.20 Locality FY22 Monthly Delta $ 0.00 Locality FY23 Monthly Delta $ 0.00 Locality Finally, funding for approved equipment and services may not be immediately available to the PSAP. ISP staff will provide a spending plan, specific to the PSAP's deployment schedule, that details in which year of the deployment period funding will be available to the PSAP. If you have any questions, please do not hesitate to contact your Regional Coordinator or me via email. Sincerely, Lisa Nicholson Public Safety Program Manager OW IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of August, 2020. No. 41834 - 081720. AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Stormwater Drainage Improvement Project — Memorial Avenue, S.W. (Project); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: I. The City wants and needs certain real property rights, to include fee simple interests, permanent easements of variable length and width, temporary easements, and such other real property interests as needed, as set forth in the City Council Agenda Report dated August 17, 2020, for the Project, located along the Memorial Avenue, S.W., Roanoke, Virginia corridor, and surrounding streets. The proper City officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property interests and appropriate ancillary rights with respect to the real property parcels referred to in the above mentioned City Council Agenda Report, and any other real property interests needed for the Project. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager is further authorized to execute appropriate acquisition documents for the above mentioned parcel(s), and such other real property interests needed for the Project, for such consideration as deemed appropriate for the necessary interests, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available in the Project's account for such purposes, without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form by the City Attorney, the Director of Finance is authorized to pay the respective consideration to the owners of the real property interest conveyed, certified by the City Attorney to be entitled to the same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: �.,&,-, �� City Clerk. 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 17, 2020 Subject: Acquisition of Real Property Rights for Memorial Avenue, S.W. Stormwater Drainage Improvement Project Background: As part of the FY 2021 Capital Improvement Program, City Council appropriated $2 million for storm drain improvement projects. One of the projects to be funded is the Memorial Avenue Stormwater Drainage Improvement project which includes the installation of a new storm drain structure. This project is located at 1820 Memorial Ave SW. This area lacks adequate access to the existing storm drain system for purposes of asset inventory. This specific project will add a new structure and allow City staff to perform inventory and maintenance on the existing system under Scratch Biscuit Company and the adjacent convenience store /gas station. In order to construct, operate, and maintain the proposed improvements, the City will need to acquire real property rights from various private property owners. Considerations: City Council action is necessary to authorize the acquisition of real property rights needed for the Memorial Avenue Stormwater Drainage Improvements project. The real property rights needed are outlined below, but are subject to minor variation of location and extent pending final engineering design details. Funding for acquisition of the real property rights is available in project account 03- 530 - 3010 -8357 Stormwater Utility. Along with rights of access, the permanent drainage easement of approximately 220 square feet is required to accommodate construction activities. The City may also need to acquire various other property rights involving the property listed below and other properties which have not yet been identified for this project. The property that has been identified to date is as follows: Tax Map Parcel Address Owner Required Property Rights Number 1 820 Memorial Oak Tree 220 Sq. Ft. Storm water Structure Easement 1330603 Avenue, S.W. Ventures, LLC Recommended Action: Authorize the acquisition of any and all real property rights needed to construct the proposed Memorial Avenue, S.W. Storm Drainage Improvement Project, including but not limited to the specific property rights identified in this City Council Agenda Report, by negotiation and execution of the appropriate acquisition documents by the City Manager, such documents to be approved as to form by the City Attorney. (:::�o -------------------------- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Mark Jamison, P.E., Director of Public Works Michael Venable, Civil Engineer II - Field Operations Manager Cassandra L. Turner, Economic Development Specialist Beth Watts, Cost Accountant 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of August, 2020. No. 41835- 081720. A RESOLUTION amending, supplementing, and reordaining Resolution No. 41827- 080320 to support Smart Scale Program applications by the City of Roanoke, Roanoke County, the Roanoke Valley Transportation Planning Organization, and the Roanoke Valley - Alleghany Regional Commission; reaffirming the support for four applications and the authorization of the City Manager to submit such applications to the Virginia Department of Transportation (VDOT) for funds from the Smart Scale Program for certain projects; and authorizing the City Manager to take certain actions in connection with such projects. WHEREAS, City Council adopted Resolution No. 41827 - 080320 on August 3, 2020 to support the submission of four applications for funding to VDOT under the Smart Scale Program for (i) Orange Avenue (Route 460) at Blue Hills Drive; (ii) Orange Avenue (Route 460) at King Street; (iii) Orange Avenue (Route 460) at Seibel Drive /Hickory Woods; and (iv) Valley View Boulevard and Aviation Drive, and authorize the City Manager to submit such applications, take such further actions, and execute such further documents, approved as to form by the City Attorney, as may be necessary to submit these applications; WHEREAS, Roanoke County, the Roanoke Valley Transportation Planning Organization, and the Roanoke Valley - Alleghany Regional Commission are also submitting applications in coordination to address regional transportation needs, as more particularly described in the City Council Agenda Report dated August 17, 2020; WHEREAS, City Council supports local and regional projects to mitigate congestion, promote economic development, increase accessibility, safety, and environmental quality, as well as develop projects consistent with local land use policies; WHEREAS, City Council wants to specifically express its support for all proposed Smart Scale projects located on congested Route 460 (Orange Avenue and Challenger Avenue), a Corridor of Statewide Significance that has been the subject of two recent studies, the U.S. 460 Arterial Preservation Program (APP), and the Strategically Targeted Affordable Roadway Solutions Program (STARS); and WHEREAS, City Council desires to amend, supplement, and reordain Resolution No. 41827 - 080320 to express its support for these regional projects and reaffirm its support for and authorization of the four applications for the City. NOW, THEREFORE, BE IT RESOLVED BY THE Council of the City of Roanoke that: 1. The City Council amends, supplements, and reordains Resolution No. 41827- 080320, adopted August 3, 2020, to support the following Smart Scale Program project for Roanoke County application: a. Route 460 at Alternate Route 220 Intersection Improvements. 2. The City Council amends, supplements, and reordains Resolution No. 41827- 080320, adopted August 3, 2020, to support the following Smart Scale Program projects for the Roanoke Valley Transportation Planning Organization applications: a. Route 460 at West Ruritan Road Intersection Improvements; b. Route 460 Intersections from Carson Road to Huntridge Road; and C. Orange Avenue (Route 460) Improvements from 11th Street to Gus Nick Boulevard. 3. The City Council amends, supplements, and reordains Resolution No. 41827- 080320, adopted August 3, 2020, to support the following Smart Scale Program project for the Roanoke Valley - Alleghany Regional Commission application: a. I -581 at Exit 2 Interchange Improvements. 2 4. The City Council hereby reaffirms its support for the applications referred to in Resolution No. 41827 - 080320 and hereby reaffirms its authorization to the City Manager to submit such applications to VDOT for funds from VDOT's Smart Scale Program for the following four projects, as more particularly described in the City Council Agenda Report dated August 17, 2020: a. Orange Avenue (Route 460) at Blue Hills Drive; b. Orange Avenue (Route 460) at King Street; C. Orange Avenue (Route 460) at Seibel Drive /Hickory Woods; and d. Valley View Boulevard and Aviation Drive. 5. City Council reaffirms its authorization to the City Manager to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to submit the above applications and to furnish such additional information as may be required for such applications. 6. City Council directs the City Clerk to provide attested copies of Resolution No. 41827 - 080320 and this Resolution to Dr. Ray Smoot, member of the Commonwealth Transportation Board, State Delegate Sam Rasoul, State Delegate Christopher Head, State Senator David Suetterlein, and State Senator John Edwards. 7. Resolution No. 41827- 080320, as amended and supplemented by this Resolution, remains in full force and effect. 8. This Resolution shall take effect upon passage. ATTEST: Q� City Clerk 3 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 17, 2020 Subject: Amending, Supplementing, and Reordaining Resolution 41827- 080320 to Include Support for FY 2022 Applications for Smart Scale Program Funding of the City of Roanoke, Roanoke County, Roanoke Valley Transportation Planning Organization, and the Roanoke Valley - Alleghany Regional Commission Background: On August 3, 2020, City Council adopted Resolution 41827- 080320 supporting the City's applications for four projects: • Orange Avenue (Route 460) at Blue Hills Drive - The project includes turn restrictions, signal phase reductions, and geometric changes to preserve existing capacity and provide additional capacity along the 460 corridor. Total estimated cost of $3.38 million. • Orange Avenue (Route 460) at King Street - The project includes turn restrictions, signal phase reductions, and geometric changes to preserve existing capacity and provide additional capacity along the 460 corridor. Also included is a thru cut at King Street, a median break west of King Street and at Lynn Brae Drive. Total estimated cost of $2.75 million. • Orange Avenue (Route 460) at Seibel Drive /Hickory Woods - The project includes geometric changes to existing signalized intersection along with turn restrictions and adjacent median openings to best maintain and preserve capacity along 460 corridor. Total estimated cost of $325,000. • Valley View Boulevard and Aviation Drive - This project would provide pedestrian accommodations from the Roanoke - Blacksburg Regional Airport to Valley View Mall. Total estimated cost of $3.48 million. Resolution No. 41827 - 080320 also authorized the City Manager to take such further actions and execute such documents, approved as to form by the City Attorney, and to furnish additional information and /or documents as may be required for these Smart Scale applications. Roanoke County, Roanoke Valley Transportation Planning Organization, and the Roanoke Valley - Alleghany Regional Commission also plan to submit applications for Smart Scale Program projects that will mitigate congestion, promote economic development, increase accessibility, safety, and environmental quality in the Route 460 corridor. City Administration intended to include support for these regional projects in Resolution No. 41827-080320. This support was inadvertently omitted from that measure. Considerations: The proposed Smart Scale Program applications of Roanoke County, Roanoke Valley Transportation Planning Organization, and the Roanoke Valley - Alleghany Regional Commission for our region are: Smart Scale Program project for the Roanoke County application: a. Route 460 at Alternate Route 220 Intersection Improvements Smart Scale Program project for the Roanoke Valley Transportation Planning Organization applications: a. Orange Avenue (Route 460) Improvements between 1 'It' Street, NE and Gus Nicks Blvd. These improvements consist of the implementation of alternative intersection configurations, modifications/ closures of some median breaks and some restrictions on turning/ through movements throughout the corridor. These changes are intended to preserve and enhance capacity along the Orange Ave (Route 460) corridor. b. Route 460 at West Ruritan Intersection Improvements - This project would construct a Thru Cut at the intersection of Route 460 and West Ruritan Road to prohibit northbound and southbound movements to cross Route 460. c. Route 460 Intersection from Carson Road to Huntridge Road. This project would improve a series of intersections with Innovative Intersections and improve pedestrian accommodations. Smart Scale Program application for the Roanoke Valley - Alleghany Regional Commission application: a. 1 -581 at Exit 2 Interchange Improvements. 2 Recommended Action: Adopt the accompanying resolution to amend, supplement, and reordain Resolution No. 41827 - 080320 to support Smart Scale Program applications by the City of Roanoke, Roanoke County, the Roanoke Valley Transportation Planning Organization, and the Roanoke Valley - Alleghany Regional Commission; reaffirm the support for four applications and the authorization of the City Manager to submit such applications to the Virginia Department of Transportation (VDOT) for funds from the Smart Scale Program for certain projects; and authorize the City Manager to take certain actions in connection with such projects, including the execution of documents necessary to implement the application, such documents to be approved as to form by the City Attorney. - - co �T - Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Mark Jamison, P.E., Director of Public Works Dwayne D'Ardenne, Transportation Division Manager Luke Pugh, P.E., City Engineer Laura M. Carini, Assistant City Attorney 3 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of August, 2020. No. 41836- 081720. A RESOLUTION authorizing the acceptance of the Coronavirus Aid, Relief, and Economic Security Act (CARES) funds from the United States Department of Health and Human Services, which provides financial aid to families and businesses impacted by the COVID -19 Coronavirus Pandemic, authorizing acceptance of the funds, and execution of documents to obtain such funds. WHEREAS, on March 27, 2020, President Trump signed the Coronavirus Aid, Relief, and Economic Security Act (CARES) into law, which provides $2 trillion in financial aid to families and businesses impacted by the COVID -19 Coronavirus Pandemic. The CARES act created a $150 billion Coronavirus Relief Fund (CRF) for allocations to state and local governments based on population proportions; WHEREAS, on June 11, 2020, The City of Roanoke received $8,649,844 from the United States Treasury, as an allocation from the CRF; and WHEREAS, on August 12, 2020, The City of Roanoke received the second funding of $8,649,844 from the United States Treasury, as an additional allocation from the CRF. The requirements for this second CRF allocation are identical to the first. These funds are to be utilized for necessary expenditures incurred due to COVID -19, are not accounted for in the current year budget, and are incurred in the period that began March 1, 2020, and concludes on December 30, 2020. NOW, THEREFORE, BE IT RESOLVED as follows: 1. The City of Roanoke hereby accepts the CARES funding in the amount of $8,649,844 million from the United States Department of Health and Human Services, with no local match required from the City, all as more particularly described in the City Council Agenda Report dated August 17, 2020. 2. The City Manager is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents are to be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with acceptance of such funding. ATTEST: City Clerk. fl-� IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of August, 2020. No. 41837- 081720. AN ORDINANCE to appropriate funding from the United States Treasury for the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) — Coronavirus Relief Fund, amending and reordaining certain sections of the 2020 -2021 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Coronavirus Expenses 35 -C21- 2150 -3081 $ 8,649,844 Revenues CARES Act FY21 — General Relief 35 -C21- 2147 -2147 8,649,844 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 17, 2020 Subject: FY20 Coronavirus Aid, Relief, and Economic Security Act - Coronavirus Relief Fund Background: On March 27, 2020, President Trump signed the Coronavirus Aid, Relief, and Economic Security Act (CARES) into law, which provides $2 trillion in financial aid to families and businesses impacted by the COVID-19 Coronavirus Pandemic. The CARES act created a $150 billion Coronavirus Relief Fund (CRF) for allocations to state and local governments based on population proportions. On June 11, 2020, the City of Roanoke received $8.6 million from the United States Treasury, as an allocation from the CRF. These funds are to be utilized for necessary expenditures incurred due to COVID -19, are not accounted for in the current year budget, and are incurred in the period that began March 1, 2020, and concludes on December 30, 2020. City Council appropriated this initial funding on July 6, 2020. On August 12, 2020, the City of Roanoke received an additional $8.6 million from the United States Treasury, also as an allocation from the CRT. Likewise, these funds are to be utilized for necessary expenditures incurred due to COVID-19, are not accounted for in the current year budget, and are incurred in the period that began March 1, 2020, and concludes on December 30, 2020. Recommended Action: Accept the additional FY Coronavirus Aid, Relief, and Economic Security Act - Coronavirus Relief Fund allocation described above, and authorize the City to Manager to execute the allocated funding, and all related documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $8,649,844, and to appropriate funding in the same amount into an account to be a I' ed by the Director of Finance in the Grand Fund. Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, Treasurer Sherman M. Stovall, Assistant City Manager for Operations W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of August, 2020. No. 41838- 081720. AN ORDINANCE to appropriate funding from the Commonwealth, federal and private grant for various educational programs, amending and reordaining certain sections of the 2020 -2021 School Grant Fund Appropriations, and dispensing with the second reading by title.of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 School Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: APPROPRIATIONS 302 - 120 - 0000 - 0000 - 111Q- 61100 - 41121 - 9 - 02 $ 2233,495.66 ,111,842.67 Teachers 302- 120-0000- 0000- 111Q- 61100- 41124- 9-02 Coordinators 302- 120-0000- 0000- 111Q- 61100- 41141 - 9-02 61,217.67 Classroom Aides 302- 120-0000- 0000- 111Q- 61100 - 41129 - 9 - 02 36,680.00 Supplements 302- 120-0000- 0000 1110 61100 - 42200 9-02 28,050.41 Retiree Health Credit 302 - 120 - 0000 - 0000- 111Q- 61100 - 42201 - 9 - 02 178 821.37 Social Security 302- 120-0000- 0000- 111Q- 61100 - 42202 - 9 - 02 372,831.99 Virginia Retirement System 302- 120-0000- 0000- 111Q - 61100 - 42204 - 9-02 431,784.48 Health Insurance 302 - 120-0000- 0000- 111Q- 61100- 42205- 9-02 28,511.75 Group Life Insurance 302- 120-0000 0000 1110 61100 - 43311 - 9-02 20,000.00 Professional Services 302- 120-0000- 0000- 111Q- 61100 - 45551 - 9-02 26,000.00 Travel /Mileage 302- 120-0000- 0000- 111Q- 61100 - 46614 - 9 - 02 132,751.00 Instructional Supplies 302- 170-3000- 1160- 119Q 61100 41129 3 03 63,000.00 Personnel 302 - 170-3000- 1160- 119Q - 61100 - 42201 - 3-03 2 368.08 Employer Benefits 302- 170-3000 - 1160 1190 61100 - 43343 - 3-03 60,000.00 Student Field Trips /Transportation 302- 170-3000- 1160- 119Q 61100 45551 - 3 03 17,000.00 Professional Services Travel /Lodging 3000 - 1160- 119Q - 61100- 48210- 3-03 304,196.03 Equipment 302 - 170 - 302- 120-0000- 0000- 121Q - 61100 - 41121 - 9-02 66,221.00 Teachers 302 - 120-0000- 0000- 1210 - 61100- 41124- 9-02 12,500.00 Coordinators 302- 120-0000- 0000- 121Q - 61100- 41129- 9-02 5467.00 ,583.00 Supplements 302- 120-0000- 0000- 121Q - 61100 - 42200 - 9 - 02 Retiree Health Credit 302- 120-0000- 0000- 121Q - 61100- 42201 - 9-02 7,511.00 Social Security 302- 120-0000- 0000- 1210 - 61100- 42202- 9-02 10,999.00 Virginia Retirement System 302- 120-0000- 0000- 121Q - 61100- 42204- 9-02 9 882.00 Health Insurance 302- 120-0000- 0000- 121Q - 61100- 42205- 9-02 625.00 Group Life Insurance 302- 120-0000- 0000- 121Q - 61100- 43311 - 9-02 6,500.00 Professional Services 302- 120-0000- 0000- 121Q - 61100- 45551 - 9-02 2,500.00 Travel /Mileage 302 - 120 - 0000 - 0000- 1210- 61100 - 46614 - 9-02 6,710.00 Instructional Supplies 302- 170-3000- 1160- 306Q - 61100- 48110- 3-03 14,574.65 Equipment 302- 170-3000- 1160- 314Q - 61100- 45584- 3-03 2,629.56 Testing and Evaluation 302- 170-3000- 1160- 315Q - 61100- 45584- 3-03 15,602.99 Testing /Evaluation Dissemination Juvenile Det Edu Coordinators /Instructors 302- 110-0000- 1070- 316Q - 61310- 45554- 9-09 627,589.42 Retiree Health Credit 302- 110-0000- 1070- 316Q - 61100- 46650- 3-09 47,982.69 Social Security /FICA 302 - 110 - 0000 - 1400- 316Q - 61100 - 41138 - 9-09 101,326.09 Virginia Retirement System 302 - 110 - 0000 - 1400- 316Q - 61100 - 42200 - 9-09 94,467.20 302- 110-0000- 1400- 316Q - 61100- 42201 - 9-09 Health /Dental Insurance 302- 110-0000- 1400- 316Q - 61100- 42202- 9-09 8,404.81 State Group Life Insurance 302- 110-0000- 1400- 316Q - 61100 - 42204 - 9-09 7,000.00 Mileage 302 110 0000 1400 316Q 61100 - 42205 - 9 - 09 37,529.00 ndirect Costs 302- 110-0000- 1070- 316Q - 61100 - 43313 - 9-09 1,000.00 Related Services 302- 110-0000- 1070- 316Q - 61100- 46600- 9-09 8,300.00 Instructional Supplies 302- 110-0000- 1070- 316Q - 61100- 45523- 9-09 11,800.00 Internet Services 302- 110-0000- 1070- 316Q - 61310- 45554- 9-09 8, 500.00 Professional Development 302- 110-0000- 1070- 316Q - 61100- 46650- 3-09 26,300.00 Technology Child Dev Clinics Education Coordinators 302- 110-0000- 1400- 316Q - 61100- 41138- 9-09 123,360.24 1,492.65 Retiree Health Credit 302- 110-0000- 1400- 316Q - 61100- 42200- 9-09 9,437.02 Social Security /FICA 302 - 110 - 0000 - 1400- 316Q - 61100- 42201 - 9-09 20,582.40 Virginia Retirement System 302- 110-0000- 1400- 316Q - 61100- 42202- 9-09 38,903.70 302- 110-0000- 1400- 316Q - 61100- 42204- 9-09 Health /Dental Insurance 302- 110-0000- 1400- 316Q - 61100- 42205- 9-09 1, 653.02 State Group Life Insurance Career & Technical Education Equipment 302- 170-3000- 1160- 317Q - 68200- 48110- 3-03 11, 356.96 Testing and Evaluation 302- 170-3000- 1160- 319Q - 61100- 45584- 3-03 4,259.71 453.07 Professional Services - William Flemng 302- 110-0000- 0390- 321P - 61210 - 43381 - 3-00 453.07 Professional Services - Patrick Henry 302- 110-0000- 0400- 321P - 61210- 43381 - 3-00 185 235.00 Instruction - Teacher 302- 191 - 1302- 0553- 325Q - 61100- 41121 - 3-02 721.00 Retiree Health Credit 302- 191 - 1302- 0553- 325Q - 61100- 42200- 3-02 14,169.00 Social Security 302 191 1302 0553 325Q 61100 42201 3-02 9,418.00 Retirement -VRS 302- 19 - 1 1302- 0553- 325Q - 61100 - 42202 - 3-02 7, 387.00 302- 191 - 1302- 0553- 325Q - 61100- 42204- 3-02 Health /Dental 302- 191 - 1302- 0553- 325Q - 61100- 42205- 3-02 865.00 Group Life Insurance 302- 191 -0000- 0553 - 325Q - 61100- 47701 - 9-02 140,289.00 Payment of Joint Operations 302- 110-0000- 0000- 327P - 61100- 41660- 3-01 32,512.77 Bonuses 302 - 110-0000- 0000- 327P - 61100- 42201- 3-01 2,487.23 Social Security 302- 120-0000- 1050- 330Q - 61100 - 41121 - 9-09 42,094.00 Teacher 0.5 FTE Administrative Support 302- 120-0000- 1050- 330Q - 61410- 41151 - 9-09 24,259.50 1,427.15 Retiree Health Credit 302- 120-0000- 1050- 330Q - 61410- 42200- 9-09 5,700.31 Social Security 302 - 120-0000- 1050- 330Q - 61410- 42201- 9-09 11,738.48 VRS 302 - 120 - 0000 - 1050- 330Q - 61410 - 42202 - 9-09 Health /Dental 302 - 120 - 0000 1050 330Q 61410 42204 9-09 6, 511.58 1,513.41 Group Life Insurance 302 - 120 - 0000 - 1050- 330Q - 61410- 42205- 9-09 1,000.00 Other Professional Services 302- 120-0000- 1050- 330Q - 61100- 43313- 3-02 1,000.00 Communicaitosn Telecommunication 302 - 120 - 0000 - 1050- 330Q - 68200- 45523- 3-02 1,000.00 Materials and Supplies 302- 120-0000- 1050- 330Q - 61310- 46601- 3-02 375.00 Instruction Teacher 302- 120-0000- 1000- 334Q - 61100- 41121 - 9-09 56,301.00 Professional Other Professional Services 302- 120-0000- 1000- 334Q - 61310- 43313- 9-09 10,505.47 302- 120-0000- 1000- 334Q - 61310 - 45551 - 9-09 Travel Mileage 302- 110- 1305- 0280- 359Q - 61100 - 41129 - 3-01 4,644.68 Supplement 302- 110- 1305- 0280- 359Q - 61100- 42201- 3-01 355.32 Social Security Instructional - Supplement 302 - 190 - 1305 - 1000- 120N - 61310- 41129- 2-08 2,600.00 Other Professional Services 302- 190- 1309 1000- 120N - 61310- 43313- 2-08 9,866.67 Professional Food Services 302- 190- 1309 1000- 120N - 61310- 43341- 2-08 1,600.00 00.00 2,20,6600.00 Materials & Supplies Edu and Rec Sup 302- 190- 1309- 1000- 120N - 61310 - 46614 - 2-08 Student Transportation 302- 140- HOME 1000- 145P - 63200- 43341- 9-08 6,000.00 Materials & Supplies Edu Resources 302 - 140 - HOME 1000- 145P - 61310 - 46614 - 9 - 08 REVENUE Federal Grant Receipts 302 - 000 - 0000 - 0000- 111Q- 00000- 38027- 0-00 $ 3,731,987.00 Federal Grant Receipts 302 - 000 - 0000 - 0000- 119Q - 00000- 38048- 0-00 453,564.11 Federal Grant Receipts 302 - 000 - 0000 - 0000- 121Q - 00000- 38173- 0-00 129,898.00 State Grant Receipts 302 - 000 - 0000 - 0000- 306Q - 00000- 32252- 0-00 14,574.65 State Grant Receipts 302 - 000 - 0000 - 0000- 314Q - 00000- 32349- 0-00 2,629.56 State Grant Receipts 302 - 000 - 0000 - 0000- 315Q - 00000- 32349- 0-00 15,602.99 State Grant Receipts 302 - 000 - 0000 - 0000- 315Q - 00000- 32220- 0-00 1,182,853.00 State Grant Receipts 302 - 000 - 0000 - 0000- 317Q - 00000- 32252- 0-00 11,356.96 State Grant Receipts 302 - 000 - 0000 - 0000- 319Q - 00000- 32349- 0-00 4,259.71 State Grant Receipts 302 - 000 - 0000 - 0000- 321P - 00000- 32462- 0-00 906.14 State Grant Receipts 302 - 000 - 0000 - 0553- 325Q - 00000- 32272- 0-00 358,084.00 State Grant Receipts 302 - 110 - 0000 - 0000- 327P - 00000- 32400- 0-00 35,000.00 State Grant Receipts 302 - 000 - 0000 - 0000- 330Q - 00000- 32418- 0-00 96,244.43 State Grant Receipts 302 - 000 - 0000 - 0000- 334Q - 00000- 32226- 0-00 67,181.47 State Grant Receipts 302 - 000 - 0000 - 0000- 359Q - 00000- 32375- 0-00 5,000.00 Federal Grant Receipts 302 - 000 - 0000 - 0000- 120N- 00000- 38953- 0-00 16,666.67 Federal Grant Receipts 302 - 000 - 0000 - 0000- 145P - 00000- 38196- 0-00 90,000.00 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk August 17, 2020 The Honorable Sherman P. Lea, Sr., Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Mayor Lea and Members of Council: As a result of official School Board action on Tuesday, August 11, 2020, the Board respectfully requests that City Council approve the following appropriation requests: New Appropriation Award IDEA Part B, Section 611, Flow - Through 2020 -21 $3,731,987.00 Carl D. Perkins Career and Technical Education (CTE) Allocation 2020 -21 $453,564.11 IDEA Part B, Section 619, Preschool 2020 -21 $129,898.00 Career and Technical Education (CTE) State Equipment 2020 -21 $14,574.65 Workplace Readiness Skills (WRS) for the Commonwealth Examination Allocation 2020 -21 $2,629.56 Career and Technical Education (CTE) Industry Certifications and Licensure Testing 2020 -21 $15,602.99 State Operated Programs: Juvenile Detention Home and Child Development Clinics 2020 -21 $1,182,853.00 Career and Technical Education (CTE) Equipment for High- Demand, High- Skill, Fast - Growth Industry Sectors 2020 -21 $11,356.96 Science, Technology, Engineering, Mathematics and Health Sciences (STEM -H) Student Credentials, Materials and Teacher Professional Development 2020 -21 $4,259.71 GEAR UP Virginia - Tutor.com 2019 -20 $906.14 ROANOKE CITY PUBLIC SCHOOLS Strong Students. Strong Schools. Strong City. School Board Lutheria H. Smith Chairperson Dr. Eli C. S. Jamison Vice Chairperson Mark K. Cathey Laura D. Rottenborn Natasha N. Saunders Joyce W. Watkins Dick Willis Verletta B. White Superintendent Cindy H. Poulton Clerk of the Board www.rcps.info p: 540.853.2381 f: 540.853.2951 P.O. Box 13145 Roanoke VA 24031 Mayor Lea and Members of Council August 17, 2020 Page 2 New Appropriation Regional Alternative Education 2020 -21 Science, Technology, Engineering, and Mathematics (STEM) Teacher Recruitment and Retention Awards 2019 -20 Special Education in Local and Regional Jails 2020 -21 Seclusion and Restraint Regulations Training 2020 -21 Virginia Middle School Teacher Corps 2020 -21 Award $358,084.00 $35,000.00 $96,244.43 $67,181.47 $5,000.00 Revised Appropriation Additional Award Preschool Development Grant Birth -to -Five 2018 -19 $4,166.67 Title X, Homeless Assistance Program 2019 -20 $10,000.00 On behalf of the School Board, thank you for your consideration. Sincerely, • 4• P"11'- Cindy H. Poulton Clerk pc: Dan Callaghan Verletta B. White Bob Cowell Kathleen Jackson Amelia Merchant Mary Talley (w /details) Lutheria H. Smith www.rcps.info p: 540.853.2381 f: 540.853.2951 P.O. Box 13145 Roanoke VA 24031 t yi CITY COUNCIL AGENDA REPORT 4 wr To: Honorable Mayor and Members of City Council Meeting: August 17, 2020 Subject: School Board Appropriation Request Background: As the result of official Roanoke City School Board action at its Tuesday August 1 1, 2020 meeting, the Board respectfully requested that City Council appropriate funding as outlined in this report. The Carl D. Perkins Career and Technical Education Center (CTE) grant provides funding to increase focus on the academic achievement of career and technical education students, strengthen connections between secondary and postsecondary education, and improve state and local accountability. The program will be fully reimbursed by federal funds and will end dune 30, 2021. The 2020 -21 DIEA Part B, Section 61 1 , Flow- Through program provides aid for the education and guidance of students with disabilities. The program will be fully reimbursed by federal funds and will end September 30, 2022. This is a continuing program. The 2020 -19 IDEA Part B, Section 619, Preschool award provides funding to support early childhood educational services for students with disabilities. The program will be fully reimbursed by federal funds and will end September 30, 2022. This is a continuing program. The General Assembly approved state funding to support equipment for Career and Technical Education (CTE) programs. This program will be paid for by the Commonwealth's Lottery Proceeds Fund. The program will be fully reimbursed from state funds and will end May 21, 2021. This is a continuing program. The General Assembly approved state funding for Workplace Readiness Skills (WRS) for the Commonwealth Examinations, including pretests, and /or other Board - approved industry certification assessments for Career and Technical Education (CTE) programs. The program will be fully reimbursed from state funds and will end May 21, 2021. The General Assembly approved state funding for Career and Technical Education (CTE) student industry certification examinations, licensure tests, and occupational competency assessments. Reimbursement is restricted to industry certification exams, licensure tests or occupational competency assessments that have been approved by the Board of Education for the student - selected verified credit option. This program will be paid for by the Commonwealth's Lottery Proceeds Fund. The program will be fully reimbursed from state funds and will end May 21, 2021. State Operated Programs constitutes education services provided at the Roanoke Valley .Juvenile Detention Home and Virginia Department of Health's Roanoke Child Development Clinics. The program will be fully reimbursed by state funds and will end March 31, 2021. This is a continuing program. The General Assembly approved state funding to update Career and Technical Education (CTE) equipment to industry standards, providing students with classroom experiences that translate to the 215, Century workforce. This program will be paid for by the Commonwealth's Lottery Proceeds Fund. The program will be fully reimbursed by state funds and will end May 21, 2021. The General Assembly approved state funding to support industry credentialing testing materials for students, and professional development for instructors, in science, technology, engineering, mathematics and health sciences (STEM -H) Career and Technical Education (CTE) programs. This program will be paid for by the Commonwealth's Lottery Proceeds Fund. The program will be fully reimbursed from state funds and will end May 21, 2021. William Fleming and Patrick Henry High Schools have been accepted as participants in the GEAR UP Virginia - Tutor.com program. GEAR UP Virginia - Tutor.com provides assistance for students who are experiencing academic difficulty with the goal of increasing the number of students graduating from high school with an Advanced Diploma. The program will be reimbursed by state funds. The appropriation reflects the final award amount. The Regional Alternative Education Program grant provides funds for accelerated academic Programming for students who are below grade level academically. The program will be fully reimbursed by state funds and will end dune 30, 2021. This is a continuing program. This award represents state funds provided by the Virginia Department of Education for classroom teachers in Virginia's public schools who met specified criteria as follows: teachers in the science, technology, engineering or mathematics content areas who have been reassigned from a fully accredited school to a hard -to -staff school or school not fully accredited, or teachers new to the profession or with up to three years' experience. This program will be fully reimbursed by state funds based on the number of teachers meeting the specified criteria. The Special Education in .Jails program provides state funding for a special education teacher to serve the Roanoke City fail. Grant funds also provide for administrative support associated with providing those services. This program will be fully reimbursed by state funds and will end March 31, 2021. This is a continuing program. 2 The Seclusion and Restraint Regulations Training grant provides funding to be used for implementation of the Regulations Governing the Use of Seclusion and Restraint in Public Elementary and Secondary Schools in Virginia. Additionally, funding will be used to train an additional staff member to receive the Mandt, Crisis Prevision Institute (CPI), Handle with Care, and Safely Care Instructor Certification. The program will be fully reimbursed by state funds will end June 30, 2021. The Virginia Middle School Teacher Corps program provides funding to help school divisions recruit and /or retain qualified middle - school mathematics teachers. The program provides the structure and incentives for school divisions to recruit and retain experienced mathematics teachers for middle schools that have been designated as "At risk in mathematics" as a result of being Accredited with Warning in mathematics in the past. There is the opportunity to participate in this program for three years with incentive payments of $5,000 per year. The program will be fully reimbursed by state funds and will end May 21, 2021. The Preschool Development Grant (PDG) Birth -to -Five, provides funds to strengthen community early childhood care and education systems. The Roanoke region has been identified as one of the community pilots for this Birth -to -Five grant. This increase noted above reflects the revised award amount. The program will be fully reimbursed by federal funds. This award supports the identification of, and provision of supportive services to, students who are experiencing homelessness. The program will be fully reimbursed by federal funds and will end September 30, 2020. This increase noted above reflects the revised award amount. This is a continuing program. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Verletta B. White, Superintendent, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS Amelia C. Merchant, Director of Finance 3 ki IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of August, 2020. No. 41839 - 081720. AN ORDINANCE amending and reordaining Section 2- 305(b)(3), Equity and Empowerment Advisory Board, Division 2, Permanent Committees, Article XIV Authorities, Boards, Commissions and Committees Generally Chapter 2, Administration, Code of the City of Roanoke (1979), as amended; establishing an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Amend and reordain Section 2- 305(b)(3), Equity and Empowerment Advisory Board, Division 2, Permanent Committees, Article XIV Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended, as follows: Sec. 2 -305 Equity and Empowerment Advisory Board (b) Purpose, Responsibility. The purpose and responsibility of the Equity and Empowerment Advisory Board shall be as follows: (3) Review all existing city policies, ordinances, and regulations and recommend to city council changes in such policies, ordinances, or regulations to eliminate the city of any policies or procedures that promote ineq-u +14Mine uit or limit empowerment. 2. The ordinance shall be effective upon passage. 3. The second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. Cd CA�zp)OhZM9" IN THE COUNCIL OF 771E CITY OE ROANOKE, I IRGINIA, The 17th dtg of.Augiist, 2020. Nu. 41840 - 081720. A RESOLUTION rec•ogni;irrg the accomplishments of Dr•. Rita D. Bishop its Superintendent o ' Roanoke City Public Schools and congratulating Dr. Bishop on her r•etir ntelrt. WHEREAS, Dr. Rita D. Bishop hits served Roanoke City Public Schools cis Superintendent from August 2007 through Jurre 30, 2020, us all exemplary leader and advocate .for the children of Roanoke; 4VIIF.REAS, during her tenure its Superintendent, Dr. Bishop's unwavering; commitment to the education of all Roanoke children created rill environment in which our children were enc•orrraged to excel and become productive citizens in our corrrm till ity; WHERE. S, Dr. Bishop led the effort to improve the high school graduation rate from 59% to over 90% during her service as Superintendent through her creativity, irarovatioil. acrd passion; fIlIEREAS, her initiatives, including the Communiti, College Across Program, the Suninter Enrichment Program for children in kinder^arten through the eighth ,rude, and programs for the arts and music, have established it welcoming educational s►tstein for rill children; WHEREAS, her focus on the essential infi-astruclur•e ill which teachers can atilize their• talents for the benefit of their students has established state-of-the-art school facilities 1la•ouglrout the Division, including hvo high schools; ff HERE, iS, her passion for equal and equitable opportunities for all ota. children created, iniplemented, and maintained and Equity Polity that has become it model for school divisions throrighout the Commonwealth and the Nation; WHEREAS, Dr. Bishop's diligence and persistence in delivering. a first -rate education to all children, even in challenging fincugcierl times, created the collaborative environment with this Council and the Roanoke community in establishing it framework for local funding of17uhlic• education in the City,; IMEREIS, Dr. Bishop has received numerous accolades and recognitions as Superintendent including 2714 fir-inia Superintendent of'the Year, the Children's Trust 2014 Halo Award fin• Education, and the Martin Luther Kill- Drum Major :1 ward for promoting the dream of'peace,lustic•e and unity; 61'HEREAS, Dr. Bishop has worked tirelessly with C'itr Administration in securing national recognitions for the City, inc•ludin- designation as till All- .4nreric•a WHEREAS, Dr. Bishop has demonstrated her commitment to the City through her active and substantive service to numerous community and charitable organization. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that. 1. City Council hereby recognizes Dr. Rita D. Bishop for her extraordinary and unparalleled service as Superintendent of'Roanoke City Public Schools for almost thirteen (13) years. 2. City Council congratulates Dr. Bishop on her retirement, applauds Dr. Bishop for her accomplishments during her tenure as Superintendent, and extends its appreciation and gratitude to Dr. Bishop for her leadership of Roanoke City Public Schools for the benefit of our children and our community. 3. City Council directs the City Clerk to provide an attested copy of this Resolution to Dr. Rita D. Bishop. Sherman P. Lea, Sr. Mayor Attest: '.-� `'aa Cecelia E McCoy City Clerk CECELIA F. JICCOY, CHIC City Clerk William Poe 1525 West Drive, S. W. Roanoke, Virginia 24015 Dear Mr. Poe: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov August 18, 2020 CECELIA T. NN EBB, CHIC Deputy City Clerk I am enclosing copy of Resolution No. 41841 - 081720 reappointing you as a Director of the Economic Development Authority of the City of Roanoke for a four -year term of office, commencing October 21, 2020, and ending October 20, 2024. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting, which was held on Monday, August 17, 2020. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a Director of the Economic Development Authority. Sincerely, !cam Cecelia F. McCoy, CMC City Clerk Enclosures C'. Harwell M. Darby, Jr., Secretary, Economic Development Authority, Glenn, Feldmann, Darby and Goodlatte, 37 Campbell Avenue, S. W., Roanoke, Virginia 24011 COMMONWEALTH OF VIRGINIA ) To-wit- CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventeenth day of August 2020, WILLIAM POE was reappointed as a Director of the Economic Development Authority of the City of Roanoke for a four -year term of office, commencing October 21, 2020, and ending October 20, 2024. Given under my hand and the Seal of the City of Roanoke this eighteenth day of August 2020. 04" - j We- e4t City Clerk �a IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of August, 2020. No. 41841 - 081720. A RESOLUTION reappointing a Director on the Board of Directors of the Economic Development Authority of the City of Roanoke, Virginia. WHEREAS, the Council is advised that there is a vacancy in the position of a Director on the Board of Directors of the Economic Development Authority of the City of Roanoke, Virginia; and WHEREAS, Section 15.2 -4904, Code of Virginia (1950), as amended, provides that appointments made by the governing body of such Directors shall be made for terms of four (4) years. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that William Poe is hereby reappointed as a Director on the Board of Directors of the Economic Development Authority of the City of Roanoke, Virginia, for a term commencing October 21, 2020, and expiring October 20, 2024. L: \CLERK\Measures\2020 \8 17 2020 \eda appointment William Poe 8 20.doc ATTEST: (?� -.-k yne-4*�- City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of August, 2020. No. 41842 - 081720. A RESOLUTION amending, restating, and reordaining Resolution No. 41772 - 070620, adopted on July 6, 2020 to amend the schedule of regular meetings of City Council to include the Strategic Planning Meeting for City Council. WHEREAS, City Council adopted Resolution No. 41772 - 070620 on July 6, 2020, to establish a schedule of regular meetings for City Council for the first half of the Fiscal Year 2020 -2021, the period of July 1, 2020 through and including December 31, 2020, and as of July 6, 2020, the time and location of the Strategic Planning Meeting had not been set; WHEREAS, the City Manager desires to set the time and location of the Strategic Planning Meeting for Thursday, August 27, 2020, beginning at 1:00 p.m., and Friday, August 28, 2020, beginning at 9:00 a.m., at The Roanoke City Market Building, Charter Hall, 32 Market Square, S.E., Roanoke, Virginia; and WHEREAS, City Council desires to amend its schedule of regular meetings set forth in Resolution No. 41722 - 070620 to include the Strategic Planning Meeting. 1, Resolution 41772- 070620 is hereby amended, restated, and reordained to provide that the Council Strategic Planning Meeting will be held on Thursday, August 27, 2020, beginning at 1:00 p.m., and Friday, August 28, 2020, beginning at 9:00 a.m., at The Roanoke City Market Building, Charter Hall, 32 Market Square, S.E., Roanoke, Virginia. 2. Resolution No. 41772- 070620, as amended, restated, and reordained by this resolution, remains in full force and effect. 3. This resolution shall take effect upon adoption. ATTEST: City Clerk. CECELIA F. NICCOY, CJIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerk itroanokeva.gov August 18, 2020 Mimi G. Young 1808 Westover Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Young: CECELIA T. WEBB, CJIC Depuh, Cit} Clerk I am enclosing copy of Ordinance No. 41843 - 081720, as amended, permanently vacating, discontinuing and closing a public right -of -way in the City of Roanoke located on the 1800 block of Westover Avenue, S. W., between Winborne Street, S. W., and Watauga Street, S. W., adjacent to properties at 1801 Westover Avenue, S. W., 1805 Westover Avenue, S. W., 1809 Westover Avenue, S. W., 1815 Westover Avenue, S. W., 1819 Westover Avenue, S. W., 1823 Westover Avenue, S. W., 1829 Westover Avenue, S. W., 1833 Westover Avenue, S. W., 1837 Westover Avenue, S. W., 1322 Watauga Street, S. W., 1742 Memorial Avenue, S. W., and 1312 Winborne Street, S. W., as more particularly described hereinafter. Paragraph 8 states that the applicant shall submit to the Subdivision Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for the City of Roanoke, a subdivision plat, with such plat combining all properties which would otherwise dispose of the land within the right -of -way to be vacated in a manner consistent with law, and retaining appropriate easements, together with the right of ingress and egress over the same, for the installation and maintenance of any and all existing utilities that may be located within the right -of -way. Furthermore, Paragraph 9 states the applicant shall, upon meeting all other conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are recorded in such Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the applicant, and the names of any other parties in interest who may so request, as Grantees, and pay such fees and charges as are required by the Clerk to effect such recordation. The applicant shall, upon a certified copy of Ordinance No. 41843 - 081720 being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia, where deeds are recorded in such Clerk's Office, file with the City Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. Mimi G. Young August 18, 2020 Page 2 Lastly, if all of the above conditions have not been met within a period of one year from the date of the adoption of this ordinance, then such ordinance will be null and void with no further action by City Council being necessary, unless extended by the Agent for the Planning Commission for an additional six (6) months prior to the end of the one year period. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 17, 2020, and is in full force and effect upon its passage. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure PC- City of Roanoke (Fire Station No. 7), P. O. Box 1451, Roanoke, Virginia 24007 Grandin Village Commercial Condominiums, 1902 Memorial Avenue, S. W., Unit C, Roanoke, Virginia 24015 RR Investor Company, 300 E. Virginia Avenue, Vinton, Virginia 24179 Yousef Al Amouri, 1928 Warrington Road, S. W., Roanoke, Virginia 24015 Elsie C. White, 2910 Fleetwood Avenue, S. W., Suite 1, Roanoke, Virginia 24015 South Jefferson, LLC, 1312 Winborne Street, S. W., Roanoke, Virginia 24015 Meghan M. Harlow, 1322 Watauga Street, S. W., Roanoke, Virginia 24015 Eleanor G. Spegele, 6668 Suncrest Drive, S. W., Roanoke, Virginia 24014 Jonathan and Angela J Young, 752 Haymakertown Road, Troutville, Virginia 24175 Daniel E. Jones, 1829 Westover Avenue, S. W., Roanoke, Virginia 24015 Bruce C. Houghton, 2270 Maiden Lane, S. W., Roanoke, Virginia 24015 Vickie Thomasson, 1819 Westover Avenue, S. W., Roanoke, Virginia 24015 Carolyn W. Macleod, 815 Westover Avenue, S. W., Roanoke, Virginia 24015 John and Mimi G Young, 1809 Westover Avenue, S. W., Roanoke, Virginia 24015 Robert M. Swindell, III, 1805 Westover Avenue, S. W., Roanoke, Virginia 24015 Sarah J. Lucente, 1801 Westover Avenue, S. W., Roanoke, Virginia 24015 Patrick B. Setter, 1733 Westover Avenue, S. W., Roanoke, Virginia 24015 James Craig Martin, IV, P. O. Box 352, Essington, Pennsylvania 19029 Elizabeth A. Watson, 1904 Westover Avenue, S. W., Roanoke, Virginia 24015 The Honorable Brenda Hamilton, Circuit Court Clerk Robert S. Cowell, Jr., City Manager R. Brian Townsend, Assistant City Manager for Community Development Chris Chittum, Director of Planning Building and Development Daniel J. Callaghan, City Attorney Timothy Spencer, Senior Assistant City Attorney Ian D. Shaw, Planning Commission Agent Susan Lower, Director of Real Estate Evaluation Luke Pugh, City Engineer Tina Carr, Secretary, City Planning Commission Katharine Gray, City Planner PUBLIC RIGHT OF WAY LOCATED ADJACENT TO OFFICIAL TAX MAP NOS. 1330613, 1330614, 1330615, 1330616, 1330617, 1330618, 1330619, 1330620, 1330621, 1330611, 1330401, 1330607, PROPERTY OWNER: CITY OF ROANOKE IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of August, 2020. No. 41843 - 081720. AN ORDINANCE permanently vacating, discontinuing and closing a public right -of -way in the City of Roanoke located on the 1800 block of Westover Avenue, SW, between Winborne Street, SW, and Watauga Street, SW, adjacent to properties at 1801 Westover Avenue, SW, 1805 Westover Avenue, SW, 1809 Westover Avenue, SW, 1815 Westover Avenue, SW, 1819 Westover Avenue, SW, 1823 Westover Avenue, SW, 1829 Westover Avenue, SW, 1833 Westover Avenue, SW, 1837 Westover Avenue, SW, 1322 Watauga Street, SW, 1742 Memorial Avenue, SW, and 1312 Winborne Street, SW, as more particularly described hereinafter; and dispensing with the second reading of this ordinance by title. WHEREAS, Mimi G. Young filed an application with the Council of the City of Roanoke, Virginia ( "City Council "), in accordance with law, requesting City Council to permanently vacate, discontinue and close a certain public right -of -way described hereinafter; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §30 -14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held on such application by City Council on August 17, 2020, after due and timely notice thereof as required by §30 -14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such application; WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right -of -way have been properly notified; and WHEREAS, from all of the foregoing, City Council considers that no inconvenience will result to any individual or to the public from permanently vacating, discontinuing and closing such public right -of -way. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that the public right -of -way situated in the City of Roanoke, Virginia, and more particularly described as follows: 1800 block of Westover Avenue SW between Winborne Street SW and Watauga Street SW, adjacent to properties at 1801 Westover Avenue SW, 1805 Westover Avenue SW, 1809 Westover Avenue SW, 1815 Westover Avenue SW, 1819 Westover Avenue SW, 1823 Westover Avenue SW, 1829 Westover Avenue SW, 1833 Westover Avenue SW, 1837 Westover Avenue SW, 1322 Watauga Street SW, 1742 Memorial Avenue SW, and 1312 Winborne Street SW, bearing Official Tax Map Nos. 1330621, 1330620, 1330619, 1330618, 1330617, 1330616, 1330615, 1330614, 1330613, 1330611, 1330401, and 1330607, respectively. be, and is hereby permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofar as City Council is empowered so to do with respect to the closed portion of the right -of -way, reserving however, to the City of Roanoke and any utility company or public authority, including, specifically, without limitation, providers to or for the public of cable television, electricity, natural gas, telephone service, or stormwater, an easement for sanitary sewer and water mains, television cable, electric wires, gas lines, telephone lines, stormwater facilities, and related facilities that may now be located in or across such public right -of -way, together with the right of ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to include the right to remove, without the payment of compensation or damages of any kind to the owner, any landscaping, fences, shrubbery, structure or any other encroachments on or over the easement which impede access 2 for maintenance or replacement purposes at the time such work is undertaken; such easement or easements to terminate upon the later abandonment of use or permanent removal from the above - described public right -of -way of any such municipal installation or other utility or facility by the owner thereof. BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for the City of Roanoke, a subdivision plat, with such plat combining all properties which would otherwise dispose of the land within the right -of -way to be vacated in a manner consistent with law, and retaining appropriate easements, together with the right of ingress and egress over the same, for the installation and maintenance of any and all existing utilities that may be located within the right -of -way. BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are recorded in such Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the applicant, and the names of any other parties in interest who may so request, as Grantees, and pay such fees and charges as are required by the Clerk to effect such recordation. BE IT FURTHER ORDAINED that the applicant shall, upon recording a certified copy of this ordinance with the Clerk of the Circuit Court of the City of Roanoke, Virginia, where deeds are recorded in such Clerk's Office, file with the City Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. BE IT FURTHER ORDAINED that if the above conditions have not been met within a period of one year from the date of the adoption of this ordinance, then such ordinance will be null and void with no further action by City Council being necessary, unless extended by the Agent for the Planning Commission for an additional six (6) months prior to the end of the one year period. BE IT FINALLY ORDAINED that pursuant to the provisions of § 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: o W" City Clerk. Vacate right of way - Westover Alley 8.17.20.doc 4 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 10, 2020 Subject: Application by Mimi G. Young for alley vacation in the 1800 block of Westover Avenue SW between Winborne Street SW and Watauga Street SW, adjacent to properties at 1 801 Westover Avenue SW, 1 805 Westover Avenue SW, 1 809 Westover Avenue SW, 1815 Westover Avenue SW, 1 819 Westover Avenue SW, 1 823 Westover Avenue SW, 1 829 Westover Avenue SW, 1 833 Westover Avenue SW, 1 837 Westover Avenue SW, and 1 322 Watauga Street SW, bearing Official Tax Map Nos. 1330621, 1330620, 1330619, 1330618, 1 33061 7, 1330616, 1 33061 5, 1330614, 1330613, and 1330611, respectively. Recommendation The Planning Commission held a public hearing on Monday, August 10, 2020. By a vote of 6 -0, with Commissioner Karri Atwood recusing herself because of a conflict of interest, the Commission recommended approval of the vacation of right -of -way as requested, contingent upon the following conditions: The applicant shall submit a subdivision plat to the Agent for the Planning Commission, receive all required approvals of, and record the plat with the Clerk of the Circuit Court for the City of Roanoke. Such plat shall combine all properties which would otherwise dispose of the land within the right -of -way to be vacated in a manner consistent with law, and retain appropriate easements for the installation and maintenance of any and all existing utilities that may be located within the right -of -way, including the right of ingress and egress. 2. Upon meeting all conditions to the granting of the application, the applicant shall deliver a certified copy of this ordinance for recordation to the Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the petitioner, and the names of any other parties in interest who may so request, as Grantees. The applicant shall pay such fees and charges as are required by the Clerk to effect such recordation. 3. Upon recording a certified copy of this ordinance with the Clerk of the Circuit Court of the City of Roanoke, Virginia, the applicant shall file with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. 4. If the above conditions have not been met within a period of twelve (12) months from the date of the adoption of this ordinance, then such ordinance will be null and void with no further action by City Council being necessary, unless extended by the Agent for the Planning Commission for an additional six (6) months prior to the end of the twelve (12) month period. 5. Authorizes the City Manager to sign the plat required by Condition 1 above that releases the city's interest in the portion of the alley to which the city would otherwise be entitled. Application Information: Request: Vacation of undeveloped alley adjacent to properties on the north along the 1800 Westover Avenue SW. Applicant: Mimi G. Young City Staff Person: Wayne Leftwich, Senior City Planner Official Tax Nos.: Adjacent to Official Tax Map Nos. 1330401, 1330607, 133061 1, 1 33061 3, 1330614, 1 33061 5, 1330616, 1330617, 1330618, 1330619, 1330620, and 1330621 Site Area: +/4,750 square feet Relevant Plans: Greater Raleigh Court Neighborhood Plan, 2007 Filing Date: June 29, 2020 Background: The alleyway running parallel and north of Westover Avenue SW, between Winborne Street SW and Watauga Street SW separates the neighborhood commercial uses of the Grandin Village from the residential homes along Westover Avenue. The alley varies in width and does not connect with other alleys in the neighborhood, but instead the improved alleyway ends at both intersections with Winborne Street and Watauga Street. The adjacent neighbors have frequently had concerns with loitering and property damage along the alleyway. They have found evidence of drinking and drug use. The former Mick -or -Mack property has recently received a special exception for an entertainment establishment, abutting a residential district. The property has shown plans to build an outdoor stage at the southeast corner of the property just below the alleyway in question. The property owners along Westover have concerns regarding the noise and spillover of activity into the alleyway. Proposed Use /Development: All the property owners adjacent to the alley along Westover Avenue SW and the property at the end of Watauga Street SW have signed a letter of support for the application to have the alleyway vacated, so that they can control the property to eliminate loitering and reduce property damage, while also creating a buffer between their residential properties and the neighborhood commercial area below, including the newly established entertainment venue. Considerations: The primary consideration in vacating a public right -of -way is any inconvenience that the vacation may create. Impact of Street Vacation to Public Accessibility: The alley is narrow and steep at its intersection with Winborne Street and does not appear to be frequently used for vehicular use. The intersection with Watauga Street is in part used as parking for the adjacent carriage house. The alley does not connect to other alleys and is not a significant part of the grid pattern of streets and alleys in the neighborhood. The properties most impacted by the vacation are the ten residential properties that abut the alley. All ten property owners have agreed to the vacation as exhibited in the application. The Fire Department does not have a need to access the abutting city -owned property from the alley and is amenable to the vacation. While the commercial property abuts the alley, there is a steep slope with an 8 feet to 18 feet grade separation between the parking area and alley, making connection impossible without significant site work on the commercial property. Consistency with Comprehensive Plan: Vision 2001 -2020, the City of Roanoke Comprehensive Plan, supports maintaining neighborhood character. The Greater Raleigh Court Neighborhood Plan specifically addresses commercial to residential transitions and maintenance of alleys as noted below. 3 Policy /Action Commercial and residential zoning districts should be defined to provide compatible transitions between land uses. Clean and maintain the alleys to keep them clear and usable. Plan I Applicability to matter Greater Raleigh Court Neighborhood Plan', pg. 40 Greater Raleigh Court Neighborhood Plan', pg. 43 The alley in question falls within that transition between commercial and residential uses. The residents adjacent to the alley would like to control the alleyway to better manage that transition. This alley is not part of the neighborhood grid and does not appear to be frequently used for vehicular traffic or maintained. The Greater Raleigh Court Neighborhood Plan supports compatible transitions between commercial and residential uses. The Neighborhood Plan also advocates for maintenance of alleys. In this particular case, the alley is not connected to other alleys and most appropriately functions as a transition area between commercial and residential uses. The adjacent property owners along Westover Avenue SW would like to gain control of the alleyway to better manage this transition area to better maintain the neighborhood character. Comments on Application: Public Utilities: Cox Cable, Roanoke Gas, and the Western Virginia Water Authority are amenable to the vacation. No comments were received from Verizon and Appalachian Power Company. City Departments: All City Departments are amenable to the vacation. Planning Commission Work Session: The Planning Commission discussion revolved around three discussion points: 1. Feasibility of the alley vacation proceeding without the signature or support of the owner of the abutting commercial property: The alley can be vacated without the owner of the commercial property participating. If that is ultimately the case, the alley would be split between the Greater Raleigh Court Neighborhood Plan, City of Roanoke, 2007 C! commercial property owner and the residential property owners for the portion of the alley abutting the commercial property. 2. Reason that the owner of the abutting commercial property is not participating at this point (unaware or other issue): The abutting property owner is aware of the request. Based on discussion with the applicant, the issue relates to the owner of the commercial property desiring to access the adjacent city owned property via the alley. 3. Vandalism to property along the alley: The applicant indicated that there has been damage to retaining walls, graffiti and bottles and other debris left in the alley. Public Comments: The applicant has gathered a petition of support from all the residential properties contiguous with the alley. Staff has received nine e -mails of support for the application from other residents in the neighborhood. Planning Commission Public Hearing: Barbara Duerk expressed concern over the potential closure of the alley. She suggested that a portion of the alley should be used to erect a sound barrier to help with the neighbor's concerns regarding noise from the newly established entertainment venue to the north, and she asked for the petitioners to be responsible for maintenance of the alley. Conclusions and Recommendations: The vacation would not create an inconvenience and the application is consistent with the City's Comprehensive Plan and the Greater Raleigh Court Neighborhood Plan. The proposed vacated alleyway will be incorporated into the adjoining properties and would help the residential area create more of a buffer from the adjacent commercial area. kvvti L 0. Mw"d,1-6, --------------------------- Karri B. Atwood, Chair City Planning Commission Distribution: Robert S. Cowell, .Jr., City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Daniel J. Callaghan, City Attorney Timothy Spencer, Senior Assistant City Attorney Mimi G. Young 5 Date: 6/29/2020 All submittals must be typed and include all required documentation and a check for the filing fee. Application is hereby submitted for street or alley vacation for the property located at: Location and description of street or alley to be closed: A 1-block -long alley spanning the backside of parcels from Tax ID# 1330621 (1801 Westover Ave SW) to ID #1330613 (1837 Westover Ave SW). Application is made on behalf of Homeowners. Alley is not traversable by non -4WD vehicles. City of Roanoke GIs site investigation showed no apparent water, sewer, or stormwater utilities in alley. Other side of alley from homeowners backyards are a CoR INPUD parcel and the former Mick -or -Mack parcel ( Winbome end of alley). Winborne alley entrance is high above the commercial parcel and is undevelopable land. Alley is not contiguous to any other alley at its eastern (Watauga) terminus. It dead ends at a cul-de -sac. Two families at that Watauga side have young children. All Homeowners are in favor of this application. Proposed use of vacated street or alley: Homeowners propose the alley be incorporated into the backs of properties. We desire security and privacy from the use of the alley for people to congregate to drink, litter, and do drugs, of which we have seen evidence for years. Neighbors at Winborne end desire ability to buffer noise and people drifting from the newly approved out- door entertainment venue at former Mick -or -Mack. All other neighbors desire privacy and security for their property and children. Name of Applicant/Contact Person: Mimi G. Young Mailing Address: 1809 Westover Avenue SW, Roanoke VA 24015 Telephone: ( ) 540 - 344 -9303 Fax: ( ) E -mail: virginiagreenROA @gmaii.com Office of the City Clerk 215 Church Avenue SW, 41h floor Roanoke, VA 24011 June 29, 2020 Re: Application To Whom it May Concern; This Application for Alley Vacation is being made on behalf of the homeowners whose property along the back spans the length of this 1 -block alley. All Homeowners are in favor of this action and feel it is necessary and desirable for the following reasons: Because the passable portion of this 1- block -long alley dead -ends into Watauga Street, the alley serves no necessary purpose for people requiring passage from one end of the alley to the other. They may do so using the public sidewalk on Westover. Families with very young children live at and steps from the Watauga cul -de -sac and would like to prevent strangers from accessing the areas where their children play at the back and the front of their houses. For years neighbors have been cleaning up litter, empty liquor cans and bottles, and evidence of drug use along the alley. People congregating in the alley have caused property damage to a retaining wall and there is some tagging on retaining walls as well. Our concerns about more foot traffic and congregating as the result of large crowds of people using the newly approved outdoor entertainment venue at the Mick -or -Mack deserve a resolution; these concerns would be resolved by the vacation of the alley to homeowners. The City's INPUD property was left in its native state in consideration of the peace, quiet, tranquility and privacy concerns of the homeowners as well as it being a habitat for an ample population of wildlife. This alley vacation is in keeping with that charter governing the INPUD parcel. We appreciate your consideration of our position in desiring greater security and privacy. Westover is the first residential street from Memorial Avenue as you proceed along Winborne. We think it prudent and reasonable to make this request for the vacation of the short, dead -end alley between Winborne and Watauga Streets. Hopefully yours, Mimi G. Young and the 1800 block Homeowners of Westover Avenue N.B.: Homeowner signatures submitted separate from application, letter, and GIS map of alley, along with payment for application and newspaper publication. Westover alley vacation application Option 1 — Requested: 100% residential ownership to buffer intrusion from public and private events at parcel 1330607, to abate the lengthy history of destructive behaviors in alley, to protect young children playing in yards, and general security of residents and property. Westover alley vacation application Option 2 — If 1330607 opposes application, they are entitled to 50% of the alley abutting their property line. Westover Alley Vacation Map July 1, 2020 1:1,066 0 0.0075 0.015 0.03 mi 0 0.0125 0.025 0.05 km City of Roanoke, Eagle View City of Roanoke The Roanoke Times Roanoke, Virginia Affidavit ofPublication CITY orRoAwoKs Poa Atm Tina Carr and Cecelia McCoy z1u CHURCH mE nonM 1em noAwoxs,xAzwn11 Account Num:be:r] 6011439 Date Date Category Description Ad Size Total Cost 08/13/2020 Legal Notices PUBLIC HEARING NOTICE Any public hearings advertised m 1 x,*eL 1,41e7e Publisher ofthe Roanoke Times |. (the undersigned) mn authorized representative ofthe Roanoke Times, o daily newspaper published in Roanoke, inthe State mf Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE A was published in said newspapers onthe following dates: 07/28, 08/04/2020 TheFirstinseMUonboinQgiven — 07/28/2020 Newspaper reference: 0001117647 Billing Representative Sworn ,o and subscribed before mothis Tuesday, August u.aoao �t Notary Public An~me-c State ofVirginia County mfHanover My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4th floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. These public hearings may be conducted by along the north and heading electronic communication means due southeasterly towards Grandin Road to the COVID -19 pandemic disaster, as SW for approximately three hundred permitted by Virginia Code Sections 2.2- forty feet (340'), adjacent to 3318 3708.2(A) and 15.2 -1413, Amendment 28 Windsor Road SW, 2334 Deyerle Road to House Bill (HB)29 (2020 Session), SW, 3305 Grandin Road SW, and 2308 Ordinance No. 41810- 072020, and Barnhill Lane SW, bearing Official Tax Resolution No. 41704- 032720. All Map Nos. 5010601, 5010604, 5020203, persons shall be afforded an and 5020206, respectively. opportunity to speak and state their views concerning all aspects of these Tina M. Carr, Secretary, City Planning matters. Commission Any applications will be digitally City Council will hold a public hearing available for review online or may be on the aforesaid matters on August 17, obtained digitally by emailing 2020, at 7:00 p.m., or as soon thereafter planning@roanokeva.gov_. as the matters may be heard, in the City Council Chamber, fourth floor, If you are a person with a disability Room 450, Noel C. Taylor Municipal who needs accommodations for any Building, 215 Church Avenue SW, public hearings advertised herein, Roanoke, Virginia. All persons shall be please contact the City Clerk's Office, afforded an opportunity to speak and (540)853 -2541, by noon, Friday, August state their views concerning all aspects 7, 2020. of these matters. The City of Roanoke Planning Cecelia F. McCoy, CMC, City Clerk Commission will hold a public hearing on August 10, 2020, at 1:30 p.m., or as The City of Roanoke Board of Zoning soon thereafter as the matters may be Appeals will hold a public hearing on heard, to consider the following August 12, 2020, at 1:00 p.m., or as soon matters. All persons wishing to thereafter as the matters may be address the Planning Commission must heard, to consider the following sign -up with the Secretary to the applications. All persons wishing to Planning Commission by emailing address the Board of Zoning Appeals plannlng@roanokeva.gov or by calling must sign -up with the Secretary to the (540)853 -1330 by noon, Friday, August Board of Zoning Appeals by emailing 7, 2020. Persons who register to speak planning@roanokeva.gov or by calling will be provided with information to (540)853 -1330 by noon, Tuesday, present their testimony via electronic August 11, 2020. Persons who register communication means in the event the to speak will be provided with public hearing is conducted using information to present their testimony electronic communication means. via electronic communication means in Written comments of interested the event the public hearing is persons will be received by the conducted using electronic Secretary to the Planning Commission communication means. Written at planning )roanokeva_.gov on or prior comments of interested persons will be to 1:00 p.m., Friday, August 7, 2020. received by the Secretary to the Board of Zoning Appeals at planning A) Application by Mimi G. Young for alley roanokeva.gov on or prior to 1:00 p.m., vacation in the 1800 block of Westover Tuesday, August 11, 2020. Avenue SW between Winborne Street SW and Watauga Street SW, adjacent Application by Spectrum Design on to properties at 1801 Westover Avenue behalf of Greater Roanoke Transit SW, 1805 Westover Avenue SW, 1809 Company, for property located at 0 Westover Avenue SW, 1815 Westover Salem Avenue SW, 325 Salem Avenue Avenue SW, 1819 Westover Avenue SW, SW, 0 Salem Avenue SW, and 0 Salem 1823 Westover Avenue SW, 1829 Avenue SW, bearing Official Tax Map Westover Avenue SW, 1833 Westover Nos. 1010113, 1010115, 1010121, Avenue SW, 1837 Westover Avenue SW, 1010122, for a special exception and 1322 Watauga Street SW, bearing pursuant to Section 361.315, Zoning, Official Tax Map Nos. 1330621, 1330620, Code of the City of Roanoke (1979), as 1330619, 1330618, 1330617, 1330616, amended, to permit a bus passenger 1330615, 1330614, 1330613, and terminal or station. 1330611, respectively. Tina M. Carr, Secretary, City Board of Application by City of Roanoke for Zoning Appeals street closure by barricade of Deyerle Road SW between Windsor Road SW (1117647) PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4"' floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. These public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster, as pennitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41810- 072020, and Resolution No. 41704- 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online or may be obtained digitally by emalling 11Jm1min_,,a If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853 -2541, by noon, Friday, August 7, 2020. The City of Roanoke Planning Commission will hold a public hearing on August 10, 2020, at 1:30 p.m., or as soon thereafter as the matters may be heard, to consider the following matters. All persons wishing to address the Planning Commission must sign -up with the Secretary to the Planning Commission by emailing hlaimim-, fir- r0,tiiokcy Lt.0 w,- or by calling (540)853 -1330 by noon, Friday, August 7, 2020. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Planning Commission at on or prior to 1:00 p.m., Friday, August 7, 2020. Application by Mimi G. Young for alley vacation in the 1800 block of Westover Avenue SW between Winborne Street SW and Watauga Street SW, adjacent to properties at 1801 Westover Avenue SW, 1805 Westover Avenue SW, 1809 Westover Avenue SW, 1815 Westover Avenue SW, 1819 Westover Avenue SW, 1823 Westover Avenue SW, 1829 Westover Avenue SW, 1833 Westover Avenue SW, 1837 Westover Avenue SW, and 1322 Watauga Street SW, bearing Official Tax Map Nos. 1330621, 1330620, 1330619, 1330618, 1330617, 1330616, 1330615, 1330614, 1330613, and 1330611, respectively. Application by City of Roanoke for street closure by barricade of Deyerle Road SW between Windsor Road SW along the north and heading southeasterly towards Grandin Road SW for approximately three hundred forty feet (340'), adjacent to 3318 Windsor Road SW, 2334 Deyerle Road SW, 3305 Grandin Road SW, and 2308 Barnhill Lane SW, bearing Official Tax Map Nos. 5010601, 5010604, 5020203, and 5020206, respectively. Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matters on August 17, 2020, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, CECELIA F. ,N]CCOY, CHIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerk(t roanokeca.go% July 30, 2020 Mimi G. Young 1808 Westover Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Young: CECELIA T. N EBB, C,NIC Deputy Cite Clerk A public hearing has been advertised to be heard by the City Planning Commission on Monday, August 10 at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request by you for alley vacation in the 1800 block of Westover Avenue, S. W., between Winborne Street, S. W. and Watauga Street, S. W., adjacent to properties at 1801 Westover Avenue, S. W., 1805 Westover Avenue, S. W., 1809 Westover Avenue, S. W., 1815 Westover Avenue, S. W., 1819 Westover Avenue, S. W., 1823 Westover Avenue, S. W., 1829 Westover Avenue, S. W., 1833 Westover Avenue, S. W., 1837 Westover Avenue, S. W., and 1322 Watauga Street. S. W., respectively (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, August 17 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on Monday, August 10. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, 0 J• el Cecelia F. McCoy, CMC v City Clerk Enclosure c: Tina Carr, Secretary to the City Planning Commission CECELIA F. NICCOY, CRIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a roanokeva.go% July 30, 2020 Dear Ladies and Gentlemen: CECELIA T. NYEBB, CHIC Deputy CUN Clerk A public hearing has been advertised to be heard by the City Planning Commission on Monday, August 10 at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request by Mimi G. Young for alley vacation in the 1800 block of Westover Avenue, S. W., between Winborne Street, S. W. and Watauga Street, S. W., adjacent to properties at 1801 Westover Avenue, S. W., 1805 Westover Avenue, S. W., 1809 Westover Avenue, S. W., 1815 Westover Avenue, S. W., 1819 Westover Avenue, S. W., 1823 Westover Avenue, S. W., 1829 Westover Avenue, S. W., 1833 Westover Avenue, S. W., 1837 Westover Avenue, S. W., and 1322 Watauga Street. S. W., respectively (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, August 17 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on Monday, August 10. This letter is provided for your information as an interested party and /or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure c: Tina Carr, Secretary to the City Planning Commission Adjoining Property Owners and Interested Parties July 30, 2020 Page 2 City of Roanoke (Fire Station No 7), P. O. Box 1451, Roanoke, Virginia 24007 Grandin Village Commercial Condominiums, 1902 Memorial Avenue, S. W. Unit C Roanoke, Virginia 24015 RR Investor Company, 300 E. Virginia Avenue, Vinton, Virginia 24179 Yousef Al Amouri, 1928 Warrington Road, S. W., Roanoke, Virginia 24015 Elsie C. White, 2910 Fleetwood Avenue, S. W., Suite 1, Roanoke, Virginia 24015 South Jefferson, LLC, 1312 Winborne Street, S. W., Roanoke, Virginia 24015 Meghan M. Harlow, 1322 Watauga Street, S. W., Roanoke, Virginia 24015 Eleanor G. Spegele, 6668 Suncrest Drive, S. W., Roanoke, Virginia 24014 Jonathan W. and Angela J. Young, 752 Haymakertown Road, Troutville, Virginia 24175 Daniel E. Jones, 1829 Westover Avenue, S. W., Roanoke, Virginia 24015 Bruce C. Houghton, 2270 Maiden Lane, S. W., Roanoke, Virginia 24015 Vickie Thomasson, 1819 Westover Avenue, S. W., Roanoke, Virginia 24015 Carolyn W. Macleod, 1815 Westover Avenue, S. W., Roanoke, Virginia 24015 John D. and Mimi G. Young, 1809 Westover Avenue, S. W., Roanoke, Virginia 24015 Robert M. Swindell, III, 1805 Westover Avenue, Roanoke, Virginia 24015 Sarah J. Lucente, 1801 Westover Avenue, S. W., Roanoke, Virginia 24015 Nancy Galliand and Patrick B. Setter, 1733 Westover Avenue, S. W., Roanoke, Virginia 24015 James Craig Martin, IV, P. O. Box 352, Essington, Pennsylvania 19029 Elizabeth A. Watson, 1904 Westover Avenue, S. W., Roanoke, Virginia 24015 CECELIA F. MCCOY, CJIC Citp Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Far: (540) 853 -1145 E -mail: clerks roanokeya.goy Jeffrey K. Robertson Benjamin Hutto Reid B. Stevens Compton Moncure Biddle Troy Tate Richard L. and Mary A. King Dear Ladies and Gentlemen: August 18, 2020 CECELIA T. NN EBB, CJIC Deputy City Clerk David J. Thaler and Ruth E. Buni Lee West Gary M. and June House John W. Warren Jerry M. Trammell and Katherine Hoffman I am enclosing copy of Ordinance No. 41844 - 081720 authorizing the alteration and closing by barricade of certain public right -of -way located on Deyerle Road S. W., between Windsor Road S. W., along the north and heading southeasterly towards Grandin Road S. W., for approximately three hundred forty feet, adjacent to 3318 Windsor Road, S. W., 2334 Deyerle Road, S. W., 3305 Grandin Road, S. W., and 2308 Barnhill Lane, S. W., in the City of Roanoke, Virginia, as are more particularly described hereinafter. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 17, 2020, and is in full force and effect upon its passage. Sincerely, one' lot Cecelia F. McCoy, CMC City Clerk Enclosure c: Ian D. Shaw, Planning Commission Agent The Honorable Brenda Hamilton, Circuit Court Clerk Robert S. Cowell, Jr., City Manager R. Brent Robertson, Assistant City Manager for Community Development Chris Chittum, Director of Planning Building and Development Daniel J. Callaghan, City Attorney Timothy Spencer, Senior Assistant City Attorney Joseph W. Arthur, Stormwater Management Susan Lower, Director of Real Estate Evaluation Luke Pugh, City Engineer Tina Carr, Secretary, City Planning Commission Katharine Gray, City Planner G�5 PUBLIC RIGHT OF WAY LOCATED ADJACENT TO OFFICIAL TAX MAP NOS. 5010601, 5010604, 5020203, and 5020206 PROPERTY OWNER: CITY OF ROANOKE IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of August, 2020. No. 41844 - 081720. AN ORDINANCE authorizing the alteration and closing by barricade of certain public right- of -way located on Deyerle Road SW between Windsor Road SW along the north and heading southeasterly towards Grandin Road SW for approximately three hundred forty feet, adjacent to 3318 Windsor Road, SW, 2334 Deyerle Road, SW, 3305 Grandin Road, SW, and 2308 Barnhill Lane, SW, in the City of Roanoke, Virginia, as are more particularly described hereinafter, and dispensing with the second reading of this ordinance by title. WHEREAS, the City of Roanoke filed an Application with the Council of the City of Roanoke, Virginia ( "City Council "), in accordance with law, requesting City Council to alter and close by barricade the public right -of -way described hereinafter; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §30 -14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council; and WHEREAS, public hearing was held on such application by City Council on August 17, 2020, after due and timely notice thereof as required by §30 -14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such Application; and WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closure by barricade of the subject public right -of -way have been properly notified; and WHEREAS, from all of the foregoing, City Council considers that no substantial inconvenience will result to any individual or to the public from altering and closing by barricade of such public right -of -way, and that such alteration will promote the safety and welfare of those using the subject public right -of -way and the right -of -way in the vicinity of the right -of -way to be closed. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that the public right -of -way situate in the City of Roanoke, Virginia, and more particularly described as follows: Deyerle Road SW between Windsor Road SW along the north and heading southeasterly towards Grandin Road SW for approximately three hundred forty feet (340'), adjacent to 3318 Windsor Road SW, 2334 Deyerle Road SW, 3305 Grandin Road SW, and 2308 Barnhill Lane SW, bearing Official Tax Map Nos. 5010601, 5010604, 5020203, and 5020206, respectively. be, and hereby is, altered and closed by way of a barricade, as described in such Application. BE IT FURTHER ORDAINED that the City Engineer be, and he is, directed to mark "Altered and Closed by Barricade" on said right -of -way on all maps and plats on file in his office on which said rights -of -way are shown, referring to the book and page of ordinances and resolutions of the Council of the City of Roanoke, Virginia, wherein this Ordinance shall be spread. BE IT FURTHER ORDAINED that the City Clerk deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, an attested copy of this ordinance in order that said Clerk may make proper notations, if any, of the alteration and closing by barricade as described above on all maps and plats recorded in that office on which Deyerle Road, SW, between Windsor Road, SW, appears. BE IT FURTHER ORDAINED that City Council retains the authority to authorize removal of the barricade. BE IT FURTHER ORDAINED that if the above conditions have not been met within a period of twelve (12) months from the date of the adoption of this ordinance, then such ordinance will be null and void with no further action by City Council being necessary, unless extended by the Agent for the Planning Commission for an additional six (6) months prior to the end of the twelve (12) month period. BE IT FINALLY ORDAINED that pursuant to the provisions of § 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: e -t4, M dj City Clerk. Closure by barricade - Deyerle 8.17.20.doc CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 17, 2020 Subject: Application by City of Roanoke for street closure by barricade of Deyerle Road SW between Windsor Road SW along the north and heading southeasterly towards Grandin Road SW for approximately three hundred forty feet (340'), adjacent to 3318 Windsor Road SW, 2334 Deyerle Road SW, 3305 Grandin Road SW, and 2308 Barnhill Lane SW, bearing Official Tax Map Nos. 5010601, 5010604, 5020203, and 5020206, respectively. Recommendation The Planning Commission held a public hearing on Monday, August 10, 2020. By a vote of 7 -0, the Commission recommended approval of the closure by barricade as requested, contingent upon the following conditions: 1. The applicant is responsible for all costs associated with such barricade. 2. City Council retains the authority to authorize removal of the barricade. 3. If the above conditions have not been met within a period of twelve (12) months from the date of the adoption of this ordinance, then such ordinance will be null and void with no further action by City Council being necessary, unless extended by the Agent for the Planning Commission for an additional six (6) months prior to the end of the twelve (12) month period. Application Information: Request: Street closure by barricade of Deyerle Road, SW, between the intersections of Windsor Road, SW and Barnhill Lane, SW Applicant: City of Roanoke Stormwater Utility City Staff Person: Wayne Leftwich, Senior City Planner Official Tax Nos.: Adjacent to Official Tax Map Nos. 5010601, 5010604, 5020203 and 5020206 Site Area: Approximately 340' of street to be closed by barricade Relevant Plans: Greater Deyerle Neighborhood Plan, 2006 Filing Date: June 24, 2020 Background: The applicant has prepared a Capital Improvement Project along the 2300 Block of Deyerle Road. The purpose of the project is to construct and maintain an open channel within the right -of -way to prevent the larger rainfall events from eroding the area and releasing the sediment into Mudlick Creek. The area was once a gravel surface that was utilized for solid waste pickup, but due to the erosion and creation of deep gullies, the vehicles have altered their pickup methods. Proposed Use /Development: The portion of Deyerle Road in question is a gravel lane between Grandin Road and the intersection of Barnhill Lane and Windsor Road and provides the primary access to three houses (this portion of Deyerle Road does not connect with the main section of the street further to the north). The lower portion of Deyerle Road closest to Grandin Road is in fair condition and allows access to the three dwellings while the upper portion closer to Barnhill Lane and Windsor Road has not been maintained and is barely passable. If the closure by barricade is approved it would allow the city's Stormwater Utility to construct an open channel to control stormwater runoff and to prevent erosive damage due to the reoccurring large storm events. The proposed channel will be grass lined (with a soil stabilization fabric). As part of the project, the lower portion of Deyerle Road that serves the three dwellings will be paved and a T- turnaround will be provided for vehicles. The proposed barricade will be a timber guardrail, approximately three feet high, and constructed of treated yellow southern pine. Considerations: The primary consideration in vacating a public right -of -way is any inconvenience that the vacation may create. Impact of the Closure by Barricade to Public Accessibility: The closure by barricade will have little impact to vehicular traffic as the street is currently not maintained in a manner that allows through traffic. The remaining portion of Deyerle Road between the barricade and Grandin Road will be paved to improve access and to better serve the adjacent property owners. 2 The overall situation will be improved by the barricade and associated stormwater and partial street improvements. Consistency with Comprehensive Plan: Vision 2001 -2020, the City of Roanoke Comprehensive Plan, supports improving stormwater flow by slowing discharge into creeks and streams. The Greater Deyerle Neighborhood Plan specifically addresses stormwater runoff during rainstorms as a major problem for properties with houses located in the floodplain and suggests mitigation as noted below. Policy /Action Protect and stabilize creek banks by controlling storm water flow and preventing discharge through vegetative buffers, bioengineering, and other related methods. Stormwater runoff should be mitigated as much as possible through improvements that are consistent with the character of the neighborhood. Plan Applicability to matter Vision 2001 -2020' , pg. 50 Greater Deyerle Neighborhood Plan Z, pg. 50 The closure by barricade will facilitate a stormwater project that will alleviate flooding and runoff in Mudlick Creek. The closure by barricade will allow improvements to stormwater runoff along the ROW and help to improve the remainder of Deyerle Road in this area. The Greater Deyerle Neighborhood Plan supports mitigation of stormwater runoff as will be achieved with this closure by barricade and development of a vegetated channel that will help control runoff and prevent erosion during rain events. Comments on Application: Public Utilities: Cox Cable was amenable to the vacation. Roanoke Gas was amenable noting that gas lines are within ROW and they should be marked before any digging occurs. Western Virginia Water Authority noted that 20' public waterline easement is required if the right of way is vacated. Note that this application is only for closure by barricade. Vision 2001 -2020 Comprehensive Plan, City of Roanoke, 2001 Z Greater Deyerle Neighborhood Plan, City of Roanoke, 2006 3 No comments were received from Verizon and Appalachian Power Company. City Departments: All City Departments are amenable to the vacation. Planning Commission Work Session: It was stated at the Planning Commission Work Session that the project will be good for the neighborhood, as often after a heavy rain gravel washes out from Deyerle Road onto Grandin Road. The residents along that section of Deyerle Road closest to Grandin Road have been trying to get the street paved for years. Public Comments: Staff has not received any public comment on this matter. Planning Commission Public Hearing: No Comments Conclusions and Recommendations: The closure by barricade will allow the City Stormwater Utility to create a vegetated channel to improve runoff and control erosion during storm events. The closure would prohibit vehicular access to the upper portion of this section of Deyerle Road. The remaining portion of this section of Deyerle Road will be paved to improve access for the adjacent properties. The application is consistent with the City's Comprehensive Plan and the Greater Deyerle Neighborhood Plan and would not create an inconvenience to residents in the area. k arvu- t., 9 - A�� c Karri B. Atwood, Chair City Planning Commission Distribution: Robert S. Cowell, Jr., City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Daniel J. Callaghan, City Attorney Timothy Spencer, Senior Assistant City Attorney Joseph W. Arthur M Date: June 24, 2020 To: Department of Planning Building and Development IOrigtnai Application , Room 170, Noel C. Taylor Municipal Building o ArMtendedAti Subject: Application by City of Roanoke Stormwater Utility for street closure by barricade of Deyerle Road, SW, between the intersections of Windsor Road, SW and Barnhill Lane, SW, thence southeasterly to Grandin Road, SW and lying adjacent to properties bearing Official Tax Map Nos. 5010601, 5010604, 5020203 and 5020206. Background: The applicant has prepared a Capital Improvement Project along the 2300 Block of Deyerle Road. The purpose of the project is to construct and maintain an open channel within the right -of -way to prevent the larger rainfall events from eroding the area and releasing the sediment into Mudlick Creek. The area was once a gravel surface that was utilized for solid waste pickup, but due to the erosion and creation of deep gullies, the vehicles have altered their pickup methods. Proposed Use /Development: If the closure by barricade is approved it would allow the applicant to construct an open channel to control stormwater runoff and to prevent erosive damage due to the reoccurring large storm events. The proposed channel will be grass lined (with a soil stabilization fabric), that will continue to allow pedestrian access for the neighborhood. As part of the project, the remaining portion of Deyerle Road, SW will be paved, in lieu of the current gravel surface, and a T- turnaround will be provided for vehicles. The proposed barricade will be a timber guardrail, approximately three feet (3') high, and constructed of treated yellow southern pine. 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JJ49 110451B9J609 I ;f,IB194.2581 __ ___._ ti1H3JH d195 i10451J9.J951 11045089.25JJ LEGEND Smonzim N.r Axq w O 0 0' a sad � a 0 Q . ❑' N C- ii a A6 y J H F- OW Z F w z a R � �oo a � w o wao W Cv F E, O >CQ U 2 O E' F DEYERLE ROAD, SW - Street Closure by Barricade 1:2,133 June 24, 2020 0 0.0175 0.035 0.07 mi 0 0.0275 0.055 0.11 km City of Roanoke, Eagle View City of Roanoke CITY OF ROANOKE - PDB Attn Tina Carr and Cecelia McCoy 215 CHURCH AVE ROOM 166 ROANOKE, VA 24011 Date 08/13/2020 Category Legal Notices The Roanoke Times Roanoke, Virginia Affidavit of Publication Description Ad Size PUBLIC HEARING NOTICE Any public hearings advertised h( 1 x 148 L Publisher of the Roanoke Times Account Number 6011439 Date August 04, 2020 Total Cost 1,419.76 I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE A was published in said newspapers on the following dates: 07/28, 08/04/2020 The First insertion being given ... 07/28/2020 Newspaper reference: 0001117647 Billing Representative Sworn to and subscribed before me this Tuesday, August 4, 2020 — KImbrriy $1, HiI Notary Public N01'ARV PLJBI..IC Geir�n5atiwa�7lkh of Virginia State of Virginia Notary Numiber 356753 County of Hanover Commission Expires January 31, 2021 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4th floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. These public hearings may be conducted by electronic communication means due along the north and heading to the COVID -19 pandemic disaster, as southeasterly towards Grandin Road permitted by Virginia Code Sections 2.2. SW for approximately three hundred 37082(A) and 15.2 -1413, Amendment 28 forty feet (340'), adjacent to 3318 to House Bill (HB)29 (2020 Session), Windsor Road SW, 2334 Deyerle Road Ordinance No. 41810- 072020, and SW, 3305 Grandin Road SW, and 2308 Resolution No. 41704- 032720. All Barnhill Lane SW, bearing Official Tax persons shall be afforded an Map Nos. 5010601, 5010604, 5020203, Opportunity to speak and state their and 5020206, respectively. views concerning all aspects of these matters. Tina M. Carr, Secretary, City Planning Commission Any applications will be digitally available for review online or may be City Council will hold a public hearing obtained digitally by emailing on the aforesaid matters on August 17, PlanninaCa roanokeva aov. 2020, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the If you are a person with a disability City Council Chamber, fourth floor, who needs accommodations for any Room 450, Noel C. Taylor Municipal public hearings advertised herein, Please contact the City Clerk's Office, Building, 215 Church Avenue SW, Roanoke, Virginia. All persons shall be (540)853 -2541, by noon, Friday, August afforded an opportunity to speak and 7, 2020. state their views concerning all aspects of these matters. The City of Roanoke Planning Commission will hold a public hearing Cecelia F. McCoy, CMC, City Clerk on August 10, 2020, at 1:30 p.m., or as soon thereafter as the matters may be The City of Roanoke Board of Zoning heard, to consider the following Appeals will hold a public hearing on matters. All persons wishing to August 12, 2020, at 1:00 p.m., or as soon address the Planning Commission must thereafter as the matters may be sign -up with the Secretary to the heard, to consider the following Planning Commission by emailing 1llanninaoroanokeva.aov applications. All persons wishing to or by calling address the Board of Zoning Appeals (540)853.1330 by noon, Friday, August must sign -up with the Secretary to the 7, 2020. Persons who register to speak Board of Zoning Appeals by emailing will be provided with information to planning @roanokeva.gov or by calling Present their testimony via electronic (540)853 -1330 by noon, Tuesday, communication means in the event the August 11, 2020. Persons who register Public hearing is conducted using electronic communication means. to speak will be provided with information to present their testimony Written comments of interested via electronic communication means in persons will be received by the Secretary to the Planning Commission the event the public hearing is conducted using electronic at plamm�a roanokeva aov on or prior communication means. Written to 1:00 p.m., Friday, August 7, 2020. comments of interested persons will be received by the Secretary to the Board Application by Mimi G. Young for alley of Zoning Appeals at planning@ vacation in the 1800 block of Westover roanokeva.gov on or prior to 1:00 p.m., Avenue SW between Winborne Street Tuesday, August 11, 2020. SW and Watauga Street SW, adjacent to properties at 1801 Westover Avenue Application by Spectrum Design on SW, 1805 Westover Avenue SW, 1809 behalf of Greater Roanoke Transit Westover Avenue SW, 1815 Westover Company, for property located at 0 Avenue SW, 1819 Westover Avenue SW, Salem Avenue SW, 325 Salem Avenue 1823 Westover Avenue SW, 1829 SW, 0 Salem Avenue SW, and 0 Salem Westover Avenue SW, 1833 Westover Avenue SW, bearing Official Tax Map Avenue SW, 1837 Westover Avenue SW, Nos. 1010113, 1010115, 1010121, and 1322 Watauga Street SW, bearing Official Tax Map Nos. 1330621, 1330620, 1010122, for a special exception pursuant to Section 362.315, Zoning, 1330619, 1330618, 1330617, 1330616, Code of the City of Roanoke (1979), as 1330615, 1330614, 1330613, and amended, to permit a bus passenger 1330611, respectively. terminal or station. Application by City of Roanoke for Tina M. Carr, Secretary, City Board of street closure by barricade of Deyerle Zoning Appeals Road SW between Windsor Road SW (1117647) PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4`' floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. These public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB)29 (2020 Session), Ordinance No. 41810- 072020, and Resolution No. 41704- 032720. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online or may be obtained digitally by emailing planni lul( —a R)M10kc%a.;uo_v_. if you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853 -2541, by noon, Friday, August 7, 2020. The City of Roanoke Planning Commission will hold a public hearing on August 10, 2020, at 1:30 p.m., or as soon thereafter as the matters may be heard, to consider the following matters. All persons wishing to address the Planning Commission must sign -up with the Secretary to the Planning Commission by emailing hl�i »nines, <<r<��ill��kc�_a_.����, or by calling (540)853 -1330 by noon, Friday, August 7, 2020. Persons who register to speak will be provided with information to present their testimony via electro nic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Planning Commission at hlaruiiwula n,<uiokc� a_uo\ on or prior to 1:00 p.m., Friday, August 7, 2020. Application by Mimi G. Young for alley vacation in the 1800 block of Westover Avenue SW between Winbome Street SW and Watauga Street SW, adjacent to properties at 1801 Westover Avenue SW, 1805 Westover Avenue SW, 1809 Westover Avenue SW, 1815 Westover Avenue SW, 1819 Westover Avenue SW, 1823 Westover Avenue SW, 1829 Westover Avenue SW, 1833 Westover Avenue SW, 1837 Westover Avenue SW, and 1322 Watauga Street SW, bearing Official Tax Map Nos. 1330621, 1330620, 1330619, 1330618, 1330617, 1330616, 1330615, 1330614, 1330613, and 1330611, respectively. Application by City of Roanoke for street closure by barricade of Deyerle Road SW between Windsor Road SW along the north and heading southeasterly towards Grandin Road SW for approximately three hundred forty feet (340'), adjacent to 3318 Windsor Road SW, 2334 Deyerle Road SW, 3305 Grandin Road SW, and 2308 Barnhill Lane SW, bearing Official Tax Map Nos. 5010601, 5010604, 5020203, and 5020206, respectively. Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matters on August 17, 2020, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, CECELI.A F. 11CCON., C'NIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: Cerk(4 roanokeva.go% Jeffrey K. Robertson Benjamin Hutto Reid B. Stevens Compton Moncure Biddle Troy Tate Richard L. and Mary A. King David J. Thaler and Ruth E. Bunt Dear Ladies and Gentlemen: July 30, 2020 CECELI A T. NN EBB, CDIC Depute Cite Clerk Lee West Gary M. and June House John W. Warren Jerry M. Trammell and Katherine Hoffman A public hearing has been advertised to be heard by the City Planning Commission on Monday, August 10 at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request for street closure by barricade of Deyerle Road, S. W. between Windsor Road, S. W., along the north and heading southeasterly towards Grandin Road, S. W. for approximately three hundred forty feet (340'), adjacent to 3318 Windsor Road, S. W., 2334 Deyerle Road, S. W., 3305 Grandin Road, S. W., and 2308 Barnhill Lane, S. W., respectively. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, August 17 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on Monday, August 10. This letter is provided for your information as an interested party and /or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Cecelia F. McCoy, CIVIC City Clerk Enclosure c: Tina Carr, Secretary to the City Planning Commission �v IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of August, 2020. No. 41845 - 081720. AN ORDINANCE authorizing the proper City officials to execute a Contract for Purchase and Sale of Real Property ( "Contract ") between the City of Roanoke, Virginia ( "City "), and the City of Roanoke Redevelopment and Housing Authority ( "the Authority "), to sell to the Authority an approximately 3.0 acre parcel of City -owned property located at 2607 Salem Turnpike, N.W., Roanoke, Virginia, designated as Official Tax Map No. 2420206, which parcel consists of City -owned property, upon certain terms and conditions; authorizing the City Manager to execute such further documents and take such further actions as may be necessary to accomplish the above matters; and dispensing with the second reading of this Ordinance by title. WHEREAS, a public hearing was held on August 17, 2020, pursuant to Section 15.2- 1800 and Section 15.2 -1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such conveyance. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf of the City to execute a Contract, substantially similar to the Contract attached to the City Council Agenda Report to this Council dated August 17, 2020, to sell to the Authority an approximately 3.0 acre parcel of City - owned property located at 2607 Salem Turnpike, N.W., designated as Official Tax Map No. 2420206 ( "Property ") for the purchase price of $10.00, upon certain terms and conditions, as more particularly set forth in the above - mentioned Agenda Report. 2. The City Manager is further authorized on behalf of the City to negotiate and execute such further documents and take such further actions related to this matter and as may be L: \ATTORNEY \CASE SHARE \COR to RRHA Melrose Library 2607 Salem Avenue \Ordinance Authorizing Contract for sale between City and RRHA 2607 Salem Ave TM 2420206 8.6.20.docx 8/11/20 necessary to implement, administer, and enforce the conditions and obligations that must be met by the Authority pursuant to the Contract. The form of the documents, including a Special Warranty Deed of Conveyance reserving an easement for the Horton Park pedestrian walkway, referred to above and in the City Council Agenda Report are to be approved by the City Attorney. 4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk. L: \ATTORNEY \CASE SHARE\COR to RRHA Melrose Library 2607 Salem Avenue \Ordinance Authorizing Contract for sale between City and RRHA 2607 Salem Ave TM 2420206 8.6.20.docx 8/11/20 r CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 17, 2020 Subject: Request to Sell Former Melrose Library also known as Tax Map Number 2420206 to the City of Roanoke Redevelopment and Housing Authority Background: The City of Roanoke Redevelopment and Housing Authority (RRHA) entered into a short -term lease agreement on .January 22, 2020 to lease the former Melrose Library building located at 2607 Salem Turnpike, N.W, Official Tax Map No. 2420206 (Property) with the future intent to purchase the property. RRHA uses the property as the location of the new HUD designated EnVision Center. The EnVision Center is currently occupied by RRHA, as well as other local community agencies that provide individuals and families with services that assist toward self- sufficiency and self- determination. The center is focused on four core pillars: 1) Economic Empowerment, 2) Educational Advancement, 3) Health and Wellness, and 4) Character and Leadership. With RRHA operating this building, the partnership between the City and various other agencies can continue toward implementation of the People chapter of the Choice Neighborhood Plan that was completed in 2014. City staff has prepared a proposed Contract for Purchase and Sale of Real Property (Contract) to convey the Property to RRHA under certain terms and conditions. The City will reserve easements through the Property for the Horton Park pedestrian walkway. Under Section 15.2-1800, et seq., Code of Virginia (1950), as amended, prior to conveying City -owned property the City is required to give prior public notice, conduct a public hearing, and adopt an ordinance by City Council. Recommended Action: After consideration of comments received at the public hearing and absent comments at the public hearing needing further consideration, adopt the attached ordinance authorizing the City Manager to execute the proposed Contract for Purchase and Sale, substantially similar to the one attached to this Report, and to execute such other documents, including the special warranty deed reserving easements for the Horton Park pedestrian walkway, and to take such further actions as may be necessary to implement, administer, and enforce such Contract. All documents are subject to approval as to form by the City Attorney. ----- - - - - -- -- - - - - -- obert S. Cowell, fir. City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Robert Ledger, Director Economic Development Susan Lower, Director Real Estate Valuation Cassandra L. Turner, Economic Development Specialist Laura M. Carini, Assistant City Attorney 2 Draft August 10, 2020 CONTRACT FOR PURCHASE AND SALE OF REAL PROPERTY This Contract for Purchase and Sale of Real Property (Contract) is dated 2020, by and between the CITY OF ROANOKE, VIRGINIA, a Virginia municipal corporation ( "Seller "), and CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY, a political subdivision of the Commonwealth of Virginia ( "Buyer "). RECITALS: WHEREAS, Seller is desirous of selling certain real property together with any improvements thereon, located at 2607 Salem Turnpike, N.W., Roanoke, Virginia, bearing Official Tax Map No. 2420206 (also known as former Melrose Library), an approximate aggregate total acreage of 3.0 acres (referred to hereafter as the "Property ") to Buyer and Buyer is desirous of acquiring such Property upon the terms and conditions set forth below; and WHEREAS, the Buyer represents to the Seller that the Buyer is desirous of purchasing the Property for the intended purposes as set forth in a document entitled "Revised Proposal for the Acquisition of 2607 Salem Turnpike, N.W." (Buyer's Proposal) and dated October 29, 2019, which is made a part hereof and marked as Exhibit 1. THEREFORE, for and in consideration of the mutual covenants and conditions herein set forth, and other good and valuable consideration, the receipt and sufficiency of which is acknowledged by the parties hereto, Seller and Buyer hereby agree the above recitals are hereby incorporated into this Contract and that they further agree as follows: SECTION 1. DEFINITIONS. Unless the context otherwise specifies or requires, for the purpose of this Contract, the following terms shall have the meanings set forth in this Section: Closing: The consummation of this Contract by Seller's delivery to the Buyer of a Special Warranty Deed to the Property. Closing Date: The date provided for in Section 11 hereof for the Closing. Days: Unless otherwise stated, this term means consecutive calendar days. Effective Date: The date listed in the first paragraph of this Contract. Improvements: Any and all improvements, and all appurtenances thereto, located on the Property at the time of Closing. Property: The property, together with any improvements thereon, located at 2607 Salem Turnpike, N.W., Roanoke, Virginia, bearing Official Tax Map No. 2420206 (also known as former Melrose Library), an approximate aggregate total acreage of 3.0 acres, the property being described on the attached Exhibit 2. The Property will be subject to the reservation of easements Draft August 10, 2020 for the Horton Park pedestrian walkway, as depicted in Exhibit 3 attached hereto and made a part hereof ( "Easement Reservation "). Title Commitment: A commitment for title insurance in favor of Buyer for the Property to be issued by a Title Company, Title Company: Any nationally recognized title insurance company acceptable to Buyer. SECTION 2. PURCHASE AND SALE OF PROPERTY. A. Seller agrees to sell the Property to Buyer, and Buyer agrees to purchase the Property from Seller, upon all the terms, covenants, and conditions set forth in this Contract. B. The purchase price for the Property ( "Purchase Price ") shall be Ten and No /100 Dollars ($10.00) payable in cash or certified check from Buyer to Seller at Closing. SECTION 3. CONDITIONS FOR COMPLETION OF CONTRACT. A. As a condition precedent to Buyer's obligation to purchase the Property or otherwise to perform any obligations provided for in this Contract, the Seller, as of the Closing, shall have complied with the Seller's representations and warranties in Section 10 of this Contract, and the fulfillment to the Buyer's reasonable satisfaction of the Seller's delivery to Buyer on the Closing Date of title to the Property and other documents as prescribed in Section 4. As a condition precedent to Seller's obligation to sell the Property or otherwise perform any obligations provided for in this Contract, the Buyer, as of the Closing, shall have complied with the Buyer's obligations, representations, and warranties in this Contract. B. Buyer and/or Seller may, at any time on or before the Closing Date, at its election, waive in writing any of the other party's conditions precedent referenced in this Section 3, and Buyer's and Seller's consummation of the transaction on the Closing Date shall waive all such conditions precedent. C. In the event Closing has not occurred through no fault of the Seller on or before the Closing Date, the Seller, at its sole election, by written notice given to the Buyer, may terminate this Contract. Seller, at its sole option, may also by written notice to Buyer give Buyer an additional amount of time from the Closing Date in which to deliver the Purchase Price and proceed with Closing. If Closing has not occurred within such additional time period through no fault of the Seller, this Contract shall automatically be terminated without any further action. In the event of any termination as set forth above, this Contract shall be deemed terminated and of no further force and effect. D. Buyer has completed its Feasibility Period during the Lease between Buyer and Seller dated January 22, 2020, during which Buyer had the right to enter the Property to investigate all aspects of the Property to make such marketing, financial, surveying, architectural, engineering, topographical, geological, soil, subsurface, environmental, water drainage, and traffic studies and any other audits, investigations, inspection, 2 Draft August 10, 2020 evaluations, studies, tests, borings, and measurements as Buyer deemed necessary or advisable to determine whether there exist any issues with that would prevent Buyer's intended use of the Property. E. Upon the request of Seller, Buyer, its officers, agents, employees, contractors, subcontractors, licensees, designees, representatives and consultants, shall within a reasonable period of time after receipt of any preliminary or final survey, test results or conclusory reports and opinion statements, deliver copies of same to Seller. If Seller so requests, Buyer shall also turn over copies of raw data obtained and any laboratory and observation reports or analyses. Such copies of all the above shall be provided to Seller without charge. F. Buyer, its officers, agents, employees, contractors, subcontractors, licensees, designees, representatives and consultants, shall at all times comply with all applicable federal, state, and local laws, rules, and regulations. Buyer, its officers, agents, employees, contractors, subcontractors, licensees, designees, representatives and consultants, prior to exercising any rights under Section 3, shall obtain, at their cost, any and all required permits and /or licenses for any such work. SECTION 4. BUYER'S AND SELLER'S OBLIGATIONS. A. Seller agrees that it will do the following: (i) Seller agrees to sell to Buyer the Property. (ii) Seller will deliver to the Buyer a special warranty deed at Closing in accordance with the terms of this Contract. B. Buyer agrees and promises that it will do and /or has done the following: (i) Buyer shall purchase the Property from the Seller AS IS subject to all easements, restrictions, and covenants of record, for the Purchase Price of Ten and No /100 Dollars ($10.00) and will make payment in accordance with the terms of this Contract (ii) Buyer acknowledges and agrees that Seller makes no representations or warranties with respect to the Property other than what is contained within this Contract. (iii) Buyer agrees that Buyer is taking the Property in an AS IS condition without any warranties or representations from Seller and that Buyer has had sufficient opportunities to fully examine the Property and that the Buyer shall comply with all environmental and other laws. (iv) Buyer shall promptly pay for all advertising costs and any related fees or costs connected with this Contract and/or the sale of the Property, including, but not limited to costs for any advertisement of required public hearing(s). Such 3 Draft August 10, 2020 payments shall be made directly to the entity providing the advertising or other service, or to the City, as the City may direct. SECTION 5. COMPLIANCE WITH LAWS. Buyer agrees to and shall comply with all applicable federal, state, and local laws, ordinances, and regulations, including all applicable licensing requirements. Buyer further agrees that Buyer does not, and shall not during the performance of this Contract, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986. SECTION 6. ASSIGNMENT. Buyer agrees not to assign or transfer any part of this Contract without the prior written consent of the Seller, which will not be unreasonably withheld, and any such assignment shall not relieve Buyer from any of its obligations under this Contract. SECTION 7. INDEMNITY. To the extent permitted by applicable law, Buyer agrees to indemnify and hold harmless the Seller and its officers, directors, and employees free and harmless for and from any and all claims, causes of action, damages or any liability of any type, including reasonable attorney's fees, on account of any claims by or any injury or damage to any persons or property growing out of or directly or indirectly resulting or arising in any way out of any actions, omissions, or activities of Buyer or its agents, employees, contractors, or representatives arising out of or connected in any way to any of the matters involved in this Contract or any performance thereunder. SECTION 8. FORUM SELECTION AND CHOICE OF LAW By virtue of entering into this Contract, Buyer and Seller agree and submit themselves to a court of competent jurisdiction, which shall be the Circuit Court or General District Court for City of Roanoke, Virginia, and further agree this Contract is controlled by the laws of the Commonwealth of Virginia, with the exception of Virginia's conflict of law provisions which shall not apply, and that all claims, disputes and other matters shall be decided only by such court according to the laws of the Commonwealth of Virginia as aforesaid. Buyer and Seller further waive and agree not to assert in any such action, suit or proceeding, that it is not personally subject to the jurisdiction of such courts, that the action, suit or proceeding, is brought in an inconvenient forum or that the venue of the action, suit or proceeding, is improper. SECTION 9. EASEMENTS. At the time of Closing, Buyer promises and agrees to grant and dedicate to the Seller and/or the Western Virginia Water Authority the following easements on Buyer's Property for the construction, operation, maintenance, and repair of infrastructure improvements needed for or benefiting the Property or surrounding areas: storm drainage, sanitary sewers, and /or water and the Horton Park pedestrian walkway, all at no cost to the Seller and/or the Western Virginia Water Authority. Any such easement(s) shall not materially and adversely interfere with Buyer's M Draft August 10, 2020 proposed development, and if applicable, must be approved by Buyer's engineers and surveyors. Notwithstanding the foregoing, Buyer accepts the Property in its AS IS condition, including all existing storm drains, sanitary sewers, and /or water lines and all utility easements (the "Existing Rights and Easements "). Buyer shall be solely responsible for all costs associated with any relocation of Existing Rights and Easements which may be required to accommodate the Buyer's proposed development. If Buyer proposes to make any changes to the Easement Reservation after the effective date of this Contract, Buyer agrees to be responsible for all costs associated with such change, including but not limited to the easement plats and administrative processes. SECTION 10. COVENANTS AND WARRANTIES. A. In addition to any representations and warranties contained elsewhere in this Contract, Seller warrants and represents that Seller will, in accordance with this Contract, convey title to the Property in an AS IS condition and subject to any items of record and any matters disclosed by the survey to be completed by Buyer. B. The Seller further represents and warrants with respect to the Property that: (i) Title. Seller has title to the Property subject to any restrictions, covenants, and easements of record and any matters which a survey would disclose. Seller is the sole owner of the Property. (ii) Condemnation. Seller has no knowledge of any pending or threatened proceedings for condemnation or the exercise of the right of eminent domain as to any part of the Property or the limiting or denying of any right of access thereto. Buyer acknowledges that this Contract is subject to the Easement Reservation. (iii) Hazardous Materials. Seller makes no warranties or representations of any type regarding hazardous materials of any type. (iv) Leases. The Property is currently leased to Buyer. The lease provides for a termination event initiated by the receipt of a 60 -day written notice of termination by Buyer. Buyer will provide a notice of termination to Seller at Closing. (v) Access. Ingress to and egress from the Property is available and provided by Salem Turnpike, N.W.. SECTION 11. TITLE AND CLOSING. A. Title to the Property, in accordance with the Survey, shall be conveyed by Seller to Buyer by Special Warranty Deed in an AS IS condition (the "Deed ") subject to the following: (i) Ad valorem real property taxes for the current year, not yet due and payable, stormwater utility fees, for the current year, not yet due and payable, and solid waste fees, for the current year, not yet due and payable; 5 Draft August 10, 2020 (ii) Those matters of title to which Buyer has not objected to in writing; (iii) Those matters reflected on the Survey to which Buyer has not objected to in writing; (iv) Easements of record as of the date of execution of this Contract by Seller; (v) Liens and objections on the Title Commitment; (vi) Other customary exceptions not adversely affecting title; (vii) The Easement Reservation; and (vii) Those items and matters set forth in this Contract and that the obligations and undertakings of the Buyer in this Contract shall survive Closing . B. Delivery of title in accordance with the foregoing shall be evidenced by the willingness on the Closing Date of the Title Company to issue, upon payment of its normal premium, to Buyer its A.L.T.A. (Form B) Owner's Policy of Title Insurance (the "Title Policy ") insuring Buyer in the amount of the assessed value of the Property and that title to the Property is vested in Buyer subject only to the Conditions of Title. C. Buyer and Seller shall consummate and complete the Closing of this transaction within sixty (60) Days after the Effective Date of this Contract. The Buyer shall designate the specific Closing date in writing to Seller at least ten (10) business days in advance thereof (the "Closing Date "). However, such Closing shall occur no later than October 31, 2020, unless the City grants further extension periods. D. The purchase and sale of the Property shall be closed (the "Closing ") at 10:00 A.M. on the Closing Date in the Office of the City Attorney, or at such other location, date, and time as shall be approved by Buyer and Seller. (i) On the Closing Date, Seller shall deliver or cause to be delivered to Buyer the following documents: (a) Its duly executed and acknowledged Special Warranty Deed conveying to Buyer the Property in accordance with the provisions of this Contract; (b) A mechanic's lien affidavit executed by a representative of Seller, satisfactory to the Title Company, and to the effect that no work has been performed on the Property by Seller in the one hundred twenty -five (125) Days immediately preceding the Closing Date that could result in a mechanic's lien claim, or, if such work has been performed, it has been paid for in full, Draft August 10, 2020 (c) Such evidence and documents including, without limitation, a certified copy of the ordinance adopted by the Seller, as may reasonably be required by the Title Company evidencing the authority of the person(s) executing the various documents on behalf of Seller in connection with its sale of the Property; (d) A duly executed counterpart of a Closing Statement; and (e) Any other items required to be delivered pursuant to this Contract. E. At Closing, real property taxes (if any), stormwater utility fees, and solid waste fees shall be prorated with Buyer being responsible for all periods thereafter. F. Buyer shall pay for (i) the cost of all investigations of the Property including but not limited to examination of title and title insurance premiums for issuance of the Title Policy; (ii) all attorney's fees and expenses incurred by legal counsel to Buyer; and (iii) any Grantee's tax and recording costs required to be paid in connection with the recording of the Deed. G. Seller shall pay the Grantor's tax, if any, and the expenses of legal counsel for Seller, if any. H. Exclusive possession of the Property shall be delivered to Buyer on the Closing Date, subject to the provisions of this Contract. I. At Closing, Buyer shall deliver the Purchase Price to the Seller. SECTION 12. RESTRICTION ON TRANSFER OF PROPERTY. Buyer acknowledges and agrees that Buyer shall not sell, transfer, or otherwise dispose of the Property, any portion of the Property, other than (i) a Declaration of Trust granting the United States Department of Housing and Urban Development a beneficial interest in the property; (ii) one or more deeds of trust or mortgages in connection with the development and construction of the Project; (iii) the easements described in Section 9 of this Contract; and (iv) such other easements and/or licenses as may be necessary for the delivery of utility or other necessary services to the Property; for 5 years after Closing on the Property. If Buyer makes any other conveyance or transfer, or attempts to make any other conveyance or transfer, of the Property, or any portion of the Property, such conveyance or transfer shall be deemed void, of no force or effect, and a breach of this Contract. Any deed of trust shall be expressly subordinate to the rights and remedies of Seller set forth in this Contract. SECTION 13. CONDEMNATION. Seller has no actual knowledge of any pending or threatened condemnation of the Property. However, if, after the date hereof and prior to the Closing Date, all or any part of Property is subjected to a bona fide threat of condemnation or condemned or taken by a body having the power of eminent domain or a transfer in lieu of condemnation, Buyer shall be promptly notified Draft August 10, 2020 thereof in writing and within twenty (20) Days after receipt of written notice to Buyer, Buyer may by written notice to Seller elect to cancel this Contract prior to the Closing Date, in which event all parties shall be relieved and released of and from any further duties, obligations, rights, or liabilities hereunder, and thereupon this Contract shall deemed terminated and of no further force and effect. If no such election is made by the Buyer to cancel this Contract, this Contract shall remain in full force and effect and the purchase contemplated herein, less any interest taken by condemnation or eminent domain, shall be effected with no further adjustments, and upon the Closing Date, Seller shall assign, transfer, and set over to Buyer all of the right, title, and interest of Seller in and to any awards that have been or that may thereafter be made for any such taking or takings. SECTION 14. RISK OF LOSS. Risk of Loss by fire or other casualty shall be upon Seller until Closing is completed, except if such loss is the result of acts or omissions of the Buyer or Buyer's employees, agents, contractors, or representatives, in which case such loss shall be Buyer's responsibility. Provided, however, if the Property is substantially damaged or destroyed before Closing by such casualty, then either party may cancel this Contract by giving the other party thirty (30) Days written notice of such cancellation and neither party will have any further obligations to the other and Seller shall not be liable to the Buyer for any failure to deliver the Property to Buyer. SECTION 15. COMMISSIONS. Seller and Buyer each warrant and represent to the other that their sole contact with the other or with the Property regarding this transaction has been directly between themselves and their employees. Seller and Buyer warrant and represent that no person or entity can properly claim a right to a commission, finder's fee, or other compensation based upon contracts or understandings between such claimant and Buyer or Seller with respect to the transaction contemplated by this Contract. Buyer agrees to indemnify Seller against and to hold it harmless from any claim, loss, cost, or expense, including, without limitation, attorneys' fees, resulting from any claim for a commission, finder's fee, or other compensation by any person or entity based upon such contacts or understandings SECTION 16. NOTICES. All notices hereunder must be in writing and shall be deemed validly given, by personal service, if sent by certified mail, return receipt requested, or by a nationally recognized overnight courier, addressed as follows (or any other address the party to be notified may have designated to the sender by like notice): If to Seller: City of Roanoke, Virginia ATTN: City Manager 364 Noel C. Taylor Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011 Fax No. 540- 853 -2333 Draft August 10, 2020 With a Copy to: Assistant City Manager for Community Development City of Roanoke 364 Noel C. Taylor Municipal Building 215 Church Avenue, SW Roanoke, VA 24011 Fax No. 540- 853 -2333 If to Buyer: Frederick Gusler Director of Redevelopment and Revitalization City of Roanoke Redevelopment & Housing Authority 2624 Salem Turnpike NW Roanoke, VA 24017 540- 983 -9260 fgus ler@rkehousing. org Notice shall be deemed delivered upon the date of personal service, two days after deposit in the United States mail, or the day after delivery to a nationally recognized overnight courier. SECTION 17. TIME. Time is of the essence in the parties' respective obligations under this Contract. SECTION 18. SUCCESSORS AND ASSIGNS. This Contract shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns. SECTION 19. COUNTERPART COPIES. This Contract may be executed in one or more counterparts, and all such counterparts so executed shall constitute one Contract binding on all of the parties hereto, notwithstanding that all of the parties are not signatory to the same counterpart. SECTION 20. CONSTRUCTION. The parties acknowledge that each party and its counsel have reviewed and revised this Contract and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Contract or any amendments or exhibits hereto. SECTION 21. SEVERABILITY AND SURVIVAL. If any term of this Contract is found to be invalid, such invalidity shall not affect the remaining terms of this Contract, which shall continue in full force and effect. The parties intend for the provisions of this Contract to be enforced to the fullest extent permitted by applicable law. Accordingly, the parties agree that if any provisions are deemed not enforceable by any court or agency of competent jurisdiction, they shall be deemed modified 6 Draft August 10, 2020 to the extent necessary to make them enforceable. ALL TERMS AND CONDITIONS OF THIS CONTRACT SHALL SURVIVE CLOSING. SECTION 22. COOPERATION. Each party agrees to cooperate with the other in a reasonable manner to carry out the intent and purpose of this Contract. SECTION 23. AUTHORITY TO SIGN. The persons who have executed this Contract on behalf of the parties represent and warrant they are duly authorized to execute this Contract on behalf of their respective entity. SECTION 24. NONWAIVER. Each party agrees that any party's waiver or failure to enforce or require performance of any term or condition of this Contract or any party's waiver of any particular breach of this Contract by any other party extends to that instance only. Such waiver or failure is not and shall not be a waiver of any of the terms or conditions of this Contract or a waiver of any other breaches of the Contract by any party and does not bar the nondefaulting party from requiring the defaulting party to comply with all the terms and conditions of this Contract and does not bar the nondefaulting party from asserting any and all rights and/or remedies it has or might have against the defaulting party under this Contract or by law. SECTION 25. FAITH BASED ORGANIZATIONS. Pursuant to Virginia Code Section 2.2.4343.1 be advised that the City does not discriminate against faith -based organizations. SECTION 26. CONFLICT BETWEEN PLANS AND CONTRACT TERMS Seller and Buyer agree that the provisions of the Plans and other documents provided by Buyer to Seller are intended to be consistent with the terms of this Contract. However, if any of Buyer - supplied documents and /or the Plans are in conflict with the terms of this Contract, the parties agree that the terms of this Contract shall control, unless the parties mutually agree otherwise in a writing signed by both parties. SECTION 27. NONDISCRIMINATION. During the performance of this Contract, Buyer agrees as follows: A. Buyer will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Buyer. Buyer agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 10 Draft August 10, 2020 B. Buyer in all solicitations or advertisements for employees placed by or on behalf of Buyer will state that Buyer is an equal opportunity employer. C. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. D. Buyer will include the provisions of the foregoing in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. SECTION 28. DRUG -FREE WORKPLACE. During the performance of this Contract, Buyer agrees to (i) provide a drug -free workplace for Buyer's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of Buyer that Buyer maintains a drug -free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. For the purposes of this section, "drug -free workplace" means a site for the performance of work done in connection with a specific contract awarded to a contractor, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract. SECTION 29. COMPLIANCE WITH STATE LAW; FOREIGN AND DOMESTIC BUSINESSES AUTHORIZED TO TRANSACT BUSINESS IN THE COMMONWEALTH OF VIRGINIA. Buyer shall comply with the provisions of Virginia Code Section 2.2- 4311.2, as amended, which provides that a contractor organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 or as otherwise required by law. Buyer shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of the Contract. Seller may void the Contract if Buyer fails to remain in compliance with the provisions of this section. SECTION 30. APPROPRIATION OF FUNDS. All obligations or fundings undertaken by Seller in connection with this Contract are subject to the availability of funds and the appropriation of such funds by City Council as may be 11 Draft August 10, 2020 necessary for such obligations or funding. If any such funding is not approved, withdrawn, or otherwise not made available for this Contract, with the result that Seller is unable to perform its obligations under this Contract, Seller shall provide Buyer with written notice of such unavailability of funding. SECTION 31. FORCE MAJEURE. Neither party shall be in default or otherwise liable for any delay in or failure of its performance under this Contract if such delay or failure arises by any reason beyond its reasonable control, including any act of God, any acts of common enemy, the elements, earthquakes, floods, fires, epidemics, riots, strikes, failures or delay in transportation or communication, shortages of material, approval delays or any act or failure to act by the other party or such other party's employees, agents or contractors; provided, however, that lack of funds shall not be deemed to be a reason beyond a party's reasonable control. The Parties shall promptly inform and consult with each other as to any of the above causes which in their judgment may or could be the cause of a delay in the performance of this Agreement. For purposes of this Contract, any one (1) delay caused by any such occurrence shall not be deemed to last longer than four (4) months and the party claiming delay caused by any and all such occurrences shall give the other party written notice of the same within 30 days after the date such claiming party learns of or reasonably should have known of such occurrence. Notwithstanding anything else set forth above, after a total of six (6) months of delays of any type have been claimed by a party as being subject to force majeure, no further delays or claims of any type shall be claimed by such party as being subject to force majeure and /or being an excusable delay. SECTION 32. ENTIRE CONTRACT. This Contract, together with the exhibits hereto, contains all representations and the entire understanding between the parties hereto with respect to the subject matter hereof. Any prior correspondence, memoranda, or contracts are replaced in total by this Contract and the exhibits hereto. No amendment to this Contract shall be valid unless made in writing and signed by the appropriate parties. SIGNATURE PAGE TO FOLLOW 12 Draft August 10, 2020 IN WITNESS WHEREOF, Buyer and Seller have executed this Contract by their authorized representatives. ATTEST: COMMONWEALTH OF VIRGINIA CITY OF ROANOKE, to -wit: CITY OF ROANOKE, VIRGINIA By Robert S. Cowell, Jr., City Manager The foregoing instrument was acknowledged before me this _day of , 2020, by Robert S. Cowell, Jr., City Manager for the City of Roanoke, Virginia for and on behalf of said Municipal Corporation. My commission expires: Notary Public SEAL WITNESS /ATTEST: CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY By David Bustamante, Executive Director To -Wit: The foregoing instrument was acknowledged before me this _day of , 2020, by David Bustamante, the Executive Director of City of Roanoke Redevelopment and Housing Authority, a political subdivision of the Commonwealth of Virginia, on behalf of City of Roanoke Redevelopment and Housing Authority. My commission expires: Notary Public 13 Draft August 10, 2020 Approved as to Form: Approved as to Execution: City Attorney Authorized by Ordinance No. City Attorney SEAL 14 Draft August 10, 2020 EXHIBIT 1 RRHA Proposal 15 (ll�Y 011 D /^<)AN(}K[ D /QJD I `�[I LNl October 29, 2019 |0 AND , ;()l>S{N<, � ��|F[wAwF|Y Department uf Economic Development Rob Ledger, Acting Director 1I7 Church Avenue, SVV Roanoke'VA 24011 Dear Mr. Ledger, Please see the enclosed revised proposal for the former Melrose Branch Library from the Roanoke Redevelopment and Housing Authority. If you have any questions on this matter or need additional information, please contact me at (540) 983- 9260orhgus|er@rkehoudngoqJ. � Frederick Gusler, Director of Redevelopment and Revitalization Revised Proposal for the Acquisition of 2607 Salem Turnpike, NW. City of Roanoke Redevelopment and Housing Authority October 29, 2019 Introduction The City of Roanoke Redevelopment and Housing Authority (RRHA) is herein modifying its original proposal to acquire the property at 2609 Salem Turnpike, NW, Official Tax Map Number 2420206 ( "the property "). RRHA proposes to use the property as the site of the new HUD designated EnVision Center, with office, community, and service provision space. The space would be occupied by RRHA as well as other local community agencies that seek to provide individuals and families with services that assist them toward self - sufficiency and self - determination. RRHA was recently notified by HUD that on November 13, 2019, Roanoke will be designated as an EnVision Center site (https: / /hud.gov /envisioncenters). The City's support was a prerequisite in order to qualify for this designation, and RRHA included a letter of commitment from Mayor Lea that satisfied the application requirements. Approving the use of the property for this purpose would demonstrate to HUD and others that the City strongly supports this initiative. The Center focuses on the following four pillars: 1) Economic Empowerment, 2) Educational Advancement, 3) Health and Wellness, and 4) Character and Leadership. Services that Center visitors will receive include job search assistance, soft skill training, job retention instruction, financial empowerment counseling, health and wellness coaching /services, and referrals for job skill training, on the job training, and work experience. Youth services that promote character and leadership will also be encouraged both onsite and in partnership with Goodwill and the Melrose library youth initiative. With RRHA operating this building and controlling the site, the partnership between the City, RRHA and various other agencies can continue toward implementation of the People chapter of the Choice Neighborhood Plan that was completed in 2014. As the City nears the end of the Melrose - Orange Target Area process, the dedication of the property as an Envision Center, along with the forthcoming streetscape project for Melrose Avenue and the new Melrose Library, would add another lasting impact to the western end of the project. 1 Renovation/Reuse Plan RRHA proposes a two phase process for the reuse of the property. The first phase will be the relocation of some of RRHA's staff from the central office building at 2624 Salem Turnpike. Partner agencies will also be encouraged to establish space in the building during this phase. This will require only minimal changes to the building. RRHA is prepared to move into the building as soon as possible as noted below. The second phase is the build out and alteration of the building and grounds for community space and agency office space. Phase 1 RRHA plans to move two Family Self- Sufficiency Coordinators and the Section 3 Administrative Coordinator into the Center as both of their programs conform to the purpose and mission of the EnVision Center and will complement the work of partnering agencies. In order to get the Center established by HUD's anticipated January 6, 2020 launch, RRHA will begin establishing short-term leases with partner agencies during this phase. RRHA anticipates that such leases will be temporary but will lay the groundwork to facilitate long -term leases that will meet the needs and desires of both the partnering agencies and the Center as a whole. In essence, this phase will be a soft opening of sorts as RRHA and partners will have several months to operate the Center and determine how the space of the building should be renovated and best arranged for long -term use. Phase 2 RRHA approached several agencies prior to submitting an application for the EnVision Center. Partners that expressed interest and support during this process include: • Apple Ridge Farm (ARF)- ARF has partnered with RRHA for many years and provides educational, cultural and outdoor activities for low to moderate income children. ARF will address the Character and Leadership pillar of the Center. • City of Roanoke Department of Social Services (DSS) — DSS is responsible for administration of all federal and state human services programs in the City, and has a history of partnering with RRHA to better serve its clients. DSS will address the Economic Empowerment pillar of the EnVision Center. • Family Services of Roanoke Valley (FSRV) — FSRV is an agency that focuses on mental health counseling, case management and life skills education for families and individuals, and works with people of all ages. It has a long history of providing the Teen Outreach Program and Positive Action programs for the children and teens of RRHA. FSRV will address the Character and Leadership pillar of the EnVision Center. • Freedom First Credit Union (FFCU) - FFCU is a community development financial institution that serves many low to moderate income citizens that traditional banks do not. FFCU has partnered with RRHA in the past providing financial literacy and homeownership classes. It is anticipated that the services of this venture can be provided at the EnVision Center, at least in part, and will address the Economic Empowerment pillar. • Healthy Roanoke Valley (HRV) — HRV is an initiative of the United Way of the Roanoke Valley and was created to lead Carilion Clinic's health needs assessment in 2012. HRV's mission is to ,'mobilize community resources to improve access to care, coordination of services and promote a 2 culture of wellness." HRV's membership includes representatives from health and human service agencies, local governments, academic institutions, private businesses, and community leaders. • Goodwill Industries of the Valleys — Goodwill has been a partner with RRHA on several projects over the years, most recently in RRHA's Jobs Plus grant. Goodwill's expertise in job training and career planning will enhance the Economic Empowerment pillar of the EnVision Center. • Virginia Career Works Blue Ridge (VCWBR) — VCWBR uses Department of Labor dollars to serve the region by connecting employers with prospective employees. Through the Workforce Innovation and Opportunity Act they provide qualifying individuals with opportunities for job skill training, on the job training, and workplace experience. They work with individuals 16 and older. VCWBR will address the Educational Advancement pillar of the EnVision Center. Though not part of the initial application, two other agencies have already expressed marked interest in participating in the EnVision Center. They are: • The Virginia Cooperative Extension (VCE) — VCE is the Virginia Tech and Virginia State University extension agency under the land grant university system established in the 1860s to foster growth of underdeveloped areas. VCE offers services in the area and has partnered with RRHA over the last few years by offering healthy cooking classes and demonstrations for children, youth, and adults. Their participation would address the Health and Wellness pillar of the EnVision Center. • Local Environmental Agricultural Project (LEAP) — LEAP is a non -profit organization that has a mission to promote local agricultural production and healthy eating. LEAP works on fulfilling its mission by operating two weekly markets and a seasonal mobile market. The mobile market has several stops near public housing and other low- income developments that are food desserts. For several years LEAP has had a scheduled time at Melrose Towers, a public housing development several blocks away from the property, and in years past had a stop at Lansdowne Park. LEAP is interested in a long -term lease for its staff of 7 and some of their equipment. Their participation would address the Health and Wellness pillar of the EnVision Center. In addition to the partners listed above, The City of Roanoke has received funding to implement the Financial Empowerment Center which will provide financial counseling to city residents. RRHA is a partner in this initiative and anticipates that the FEC will be onsite in the EnVision Center to meet the financial counseling needs of Center visitors. The frequency of onsite staff has yet to be determined. A certain amount of space in the current building will be dedicated to a community room that would be flexible and could accommodate various agencies and the public upon request. The size and details of this space will be worked out once agreements with partner agencies are established. The experience gained in Phase 1 will inform this process as each agency will work with RRHA to create a scope of work for its space. Long -range plans at this point may entail building additions on to the building to fit certain needs. RRHA proposes to use HUD Capital Funds to renovate the property. RRHA's financial statements are available online (http: / /rkehousing.org /about /financial- reports). 3 RRHA Qualifications Chartered in 1949, RRHA is an independent, political subdivision of the Commonwealth of Virginia with three primary responsibilities to the citizens of Roanoke: 1) To provide housing and homeownership opportunities and to accomplish neighbourhood revitalization. 2) To take a leadership role in providing programs and resources for residents that promote and encourage self - sufficiency, self - esteem and self - determination. 3) To maintain a leadership role in fostering economic development and job opportunities through redevelopment. RRHA is a public housing authority funded by HUD with federal obligations to manage public housing, Housing Choice Vouchers (Section 8), and other HUD grant funded programs. RRHA currently owns and manages 1,275 units of public housing and administers approximately 2,067 Section 8 vouchers that are used by tenants in private properties. RRHA also owns and operates 24 units of housing that are supported with Section 8 vouchers. In addition, RRHA manages 207 units of rental housing that are part of the Low Income Housing Tax Credits program. RRHA has been the developer of its tax credit projects and also was the developer on a historic tax credit project, Eight Jefferson Place, which spurred the downtown housing market. RRHA has in recent years developed a number of scattered site public housing units. At present RRHA has issued contracts to modify nine public housing units with accessibility features and develop eight new public housing units. Thus, RRHA staff has extensive experience in development, including cost estimating, the development of the specifications, procurement of services, construction and contract management for projects from start to finish. RRHA has several homeownership programs and is helping many individuals and families of low- to moderate - income realize the dream of homeownership. RRHA also partners with other housing agencies and many community organizations that provide programs and assistance. We are a member of the Roanoke Neighbourhood Revitalization Partnership and RRHA staff chairs those meetings. Although HUD does not require public housing authorities to operate FSS programs, RRHA has administered FSS grants since the early years of HUD's introduction of the programs in 1990. FSS programs provide public housing residents with a combination of resources to address planning for their future. RRHA's goal is to help residents become self - sufficient and reduce their dependency on public assistance. RRHA was one of only nine public housing authorities in the United States to be awarded a Jobs Plus grant by HUD which is in place at Lansdowne Park and allows residents to obtain employment without affecting their rental rate. RRHA plays a key role in enhancing the community through both residential and commercial redevelopment activities. RRHA owns important parcels of land in the downtown Roanoke area and works with Roanoke City, area businesses and homeowners to facilitate business and residential redevelopment opportunities. The South Jefferson Redevelopment Area is the most recent redevelopment 4 project by the City and RRHA. RRHA played a vital role in drafting the redevelopment plan and acquiring properties that have since transformed the area into a new medical school (Virginia Tech Carilion) and mixed use community. RRHA has funds from HUD and non - federal funds that may be applied to this project. 9 Property Conveyance RRHA proposes that the property be conveyed by the City to RRHA at no cost. RRHA will be responsible for all closing costs and any title related corrections. This conveyance will be subject to the conditions of a due diligence period (see schedule below) and contract that allows RRHA to investigate the property prior to entering into a contract to receive the property. Transfer of the property would be contingent upon a contract with the following conditions: 1) Environmental Conditions a. RRHA will be responsible for contracting a Phase 1 Environmental Site Assessment (ESA) of the property, and potentially lead and asbestos surveys as well. b. If the results of the Phase 1 ESA determine that the site or building may have recognized environmental conditions (RECs), RRHA may opt to i. Contract a Phase 2 ESA to determine what, if any, remediation may be needed. ii. Opt out of the contract to acquire the property. 2) HUD Site Acquisition Proposal Per HUD regulations, RRHA must submit a site acquisition proposal to the HUD Richmond Field Office to get approval to acquire property with HUD Funds. RRHA is confident of such approval, but anticipates that this process could take up to one year. Contingency of the transaction would need to include such approval by HUD. 3) Title Defects, Deed Restrictions, etc. Any issues that may exist related to the title and ownership of the property that may be determined by RRHA to be too problematic to transfer this property, would allow RRHA to opt out of the contract. 4) Public Hearings related to Zoning and Land Use Prior to Phase 1 of this project, if the City of Roanoke staff determines that the reuse of the building and site that RRHA proposes would require public hearings before the Planning Commission, Board of Zoning Appeals and /or City Council, RRHA will have the option to make the transfer of the property contingent upon the outcome of such hearings. Such issues include, but are not limited to; rezoning the parcel and amending the site plan under the Institutional Planned Unit Development zoning designation. To protect the property during the due diligence period RRHA proposes to occupy the building immediately and will lease the space from the City until such time that all due diligence items have been addressed. Terms of such lease would need to allow both parties the flexibility to terminate the lease without penalty. 0 Proposed Schedule The proposed schedule assumes that no zoning or land use issues will require public hearings. RRHA has deliberately proposed a conservative and methodical schedule, thus erring on the side of longer durations for each activity. The fluidity of various HUD staff, policies and programming are such that we feel it is paramount to plan for some delays in HUD reviews, while at the same time allowing for such opportunities that may arise such as the Envision Center application. As previously noted, RRHA is willing to occupy the building as soon as possible via a flexible lease in order to protect the property. Action or Milestone Timeline* Due Diligence Months 1 - 12 a. Sign a lease with the City and occupy the building b. Phase 1 Environmental Site Assessment c. Lead and Asbestos Surveys d. Building and site analysis e. HUD Site Acquisition Proposal Phase 1: RRHA & partner offices established Months 1 -12 Phase 2 a. Partner agencies agree to MOU or lease Months 13 -16 b. Design services procured and plans submitted for building /site renovation Months 16 -24 c. Contractors procured and improvements made to building and site Months 24 -36 *Months are measured in time from the onset of the project, e.g. an event that happens in "Month 5" = the fifth month of the project, it does not mean it will take 5 months Draft August 10, 2020 EXHIBIT 2 Property Description Roanoke Official Tax Map No. 2420206 BEGINNING at an iron stake on the northerly line of Salem Turnpike N. W. 1052.95 feet westerly from the intersection of the northerly line of Salem Turnpike with the westerly line of 24th Street; thence with the northerly line of Salem Turnpike N. 86° 09'W. 228.63 feet to an iron stake; thence leaving Salem Turnpike and with a new division line through the land of the Susie G. Horton Estate, N. 3° 29' E. 570.85 feet to an iron stake at the southwesterly corner of the Forest Park School property; thence with the rear line of said school property S. 86° 31' E. 228.63 feet to an iron stake; thence leaving the school property and with a new division line through said Susie G. Horton Estate land, S. 3° 29' W. 572.31 feet to the point of Beginning, containing 3.000 acres as shown by plat made by David Dick & Associates, Engineers and Surveyors, dated April 10, 1974. BEING the same property conveyed to City of Roanoke, Virginia, from Natalie R. Foster and Walter S. Foster, her husband, and Mary R. Waynick and Don Waynick, her husband, by Deed dated April 17, 1974, and recorded in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia at Deed Book 1345 Page 461. L Draft August 10, 2020 EXHIBIT 3 Easement Reservation Plat 17 Draft August 10, 2020 SEE SHEET 2 OF 3 LINE BEARING DISTANCE A -B N 8670'44' W 95.38' B -C N 0379'17' E 194.53' NEW 10' ACCESS EASELUVT TO BE RFSERVO BY Tim N 0372'36' E s I I CGNICRET£ s/w D -E � R E -F N 02"5825' E 9864' F -G N 0117834' E 17864' G -H S 8632 44' E 139.49' CITY OF Ra4ACff S 0377'16' W I 75 N 8625'03" W h a S 2039'40' E 146.75' M -✓ I PROPERTY OF CITY F ROANOKE 199.61' A -N N 0377'16' E 20.151' N -P N 86'44 31' W 9527' I A CRES D.B. 1345 Pg. 46! S 037236' W 8.04' _ k I No. 2420206 I TAX I IPF N 867044" W „ N 8670'44' W _ _ ® 22863 O 320.73'73' lPF SALEM TURNPIKE N. W. (80' )WGHT = OF- WAY) LINE TABLE LINE BEARING DISTANCE A -B N 8670'44' W 95.38' B -C N 0379'17' E 194.53' C -D N 0372'36' E 99.98' D -E N 8677'12' W 36.06' E -F N 02"5825' E 9864' F -G N 0117834' E 17864' G -H S 8632 44' E 139.49' H -✓ S 0377'16' W 9.20' J -K N 8625'03" W 15.38' L -M S 2039'40' E 146.75' M -✓ N 0327'16' E 199.61' A -N N 0377'16' E 20.151' N -P N 86'44 31' W 9527' P -C S 037236' W 8.04' 3 i SlTE AUK h yu�/ 11�gNpylE N iQ [ I£ AUK MVITY YAP NO SCALE APPROVED: SUBDINSION AGENT CITY OF ROANOKE DATE CITY ENGINEER N07U* 1. THIS PLAT WAS PREPARED IW774OUT 7HE BENERT OF A CURRENT TITLE REPORT 8Y A LICENSED ATTORNEY. THERE MAY EXIST ENCUMBRANCES NOT SHONN NHICH AFFECT 7HE SUBJECT PROPERTY. 2. THE SU&ECT PROPERTY LIES NITHIN ZONE X' AS 9HONN ON 7HE FEMA ROOD INSURANCE RATE MAP NO 51161CO16X DATED SEPTEMBER 2A 2007. J. REFERENCE: PLAT VOWAIC SURVEY OF 3.000 AC. POR77ON OF SUSIE G. NORTON. ESTATE PROPERTY OF MRS MARY R. WAYNICK & MRS NATALIE R. FOS7ER BEING CONVEYED TO CITY OF ROANOKE BY DA ND DICK 8 ASSOCIA7ES DA7ED APRIL 10, 1974 D.B. 1345, PG. 463. EASEMENT PLAT FOR CITY OF ROANOK DATE ,III Og A Q� SHOVING NEW 10' AND 20' ACCESS EASEMENT TO BE RESERVED BY THE CITY OF ROANOKE ON 3.00 ACRE PARCEL (D. S. 1345. PC 461). 9TUA7E 2607 SALEM TURNPIKE; N. W. CITY OF ROANOKJXWA & W RGGNIA ALDWELL WHITE SSOCIATES TAX NO. 2420206 m �/ 'NW SCALE: 1' =3O' DATE JULY 27, ?020 00AN0 m X17 N.B.: JW-J4 CALL: JW CNK1) FBC (040) a" -sue TAX, ("0) 000 --0708 DRAW.- JW CLOSED: JW SHEET 1 OF 3 W.O.: 20 -0047 18 Draft August 10, 2020 SEE 94EET J OF J PAY£0 S/W I -- D BUNGING 0 HANG _ E ;. I (TYPICAL) . EASEMENT 5 OFF 3 °) I MWE OF BUILDING � � 3_ OWRHANG °I r- sry-er —e/ay j COVD&RE S/W 'Melrose Branch Public Llbrary' P607 P C I VIEW 20' ACCiW EASW&T (— I BUILDING 0WMIANG- Y (TYPICAL) { o J _ . CONCRETE S/W I `` NEW 10 ACCE SS fASEI�ETIT I m BE R�ESiE: BY THE ( ti CITY OF PROPERTY of D ° ~ CITY c F Rom off { 3.00 ACRES D.B. 1.145 Pg. 461 I TAX No 24202016 I SEE SHEET 1 OF J _ H OF vFRAN VE 1c o. n EASEMENT PLAT FOR Q �/ CITY OF ROANOKE SHOWNG NEW 10' AND 10' ACCESS EASEMENT 70 BE RESERWD BY THE CITY OF ROANOKE ON 3.00 ACRE PARCEL (D.B. 1345, PG 461). 97UAIE 2607 SALEM IURNPN(E, N. W. CITY OF ROANOKE NRAVA irC WA ALDWELL RITE ASSOCIATES TAX NO. 2420206 eras= � �O° � �O1e SCALE 1' =JOB DA 7E.- JULY 27, 2020 an�r�0a: L X17 N.B.: JW-J4 CALL JW CIHK29 FBC (040) Bee -8400 rA, (e40) see -evon DRAON.• JW CLOSED: JW SHEET 2 OF 3 W.O.: 20 -0047 19 Draft August 10, 2020 U— 44� E� i S 86J2 _ I�1 ICI I 1 R= 48.53' I I 1 9Ton -69 '00' � PRWERTY OF I Delta -109 45 33' � I I CITY OF ROAAM 0* S 3736'47' W 1 I .BOO ACRES 79.39' N D.B. 1345 Pg. 461 ►� TAX No. 2420206 L t= I I I PAVED S/W 1 1 I ^! g, � I £ PAVED 7RA1L (cn ACCESS I I 70 AEW � WW BY �BRE3r<R T ar�� I � N I � I Q171' A� ROANpCE � 1N I \ ~cd, °~ I NEW 20' ACCESS fASEaAOVT \ \ 70 aE REMORI M BY 71E I ( 57Y AF• Romow �) �I 1 ICI ,za op SEE SHEET 2 CF 3 Pf FRM II EASEMENT PLAT Q 01 TY OF Fa? ROANOKE 5HOINNC NEW 10' AND 20' ACCaEW EASEIAENT 70 BE RESERVED BY 1}lE aTY 0f- ROANOKE ON .100 ACRE PARCEL (D.B. 1345, PO 461). SIIUA7E 2607 SALEM 17A7NPOCE, N.W. CITY OF ROANOKQ NRCINIA C WA ALDWELL RITE SSOCIATES TAX NO. 24202M DAM JULY 27, 2020 SCALE' f =30' CALL JW CHKV FBC ta4o) sss—sa ' ,u ° <eso) see —svos N.B.: JW—J-4 CLOSED. • JW ORAW.• JW SHEET 3 OF 3 W.O.: 20 -0047 20 The Roanoke Times Roanoke, Virginia Affidavit of Publication CITY OF ROANOKE - CLERKS OFFICE Attn Cecelia Webb 215 CHURCH AVE SW ROOM 456 ROANOKE, VA 24011 Account Number 6007932 Date August 13, 2020 Date Category Description Ad Size Total Cost 08/1912020 Legal Notices NOTICE OF PUBLIC HEARING Pursuant to the requirements 1 x 69 L 384.64 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Publisher of the NOTICE OF PUBLIC HEARING Roanoke Times Pursuant to the requirements of Sections 15.2 - 1800.8 and 15.2 -1813. Code of Virginia (1950), as amended, notice is hereby given that the Council of the City of Roanoke will hold a public hearing on August 17. 2020, at 7:00 I, (the undersigned) an authorized representative of the p.m., or as soon thereafter as the matter may be heard, in the Council Roanoke Times, a daily newspaper published in Roanoke, in the Chamber, 4th Floor, Room 450, Noel C. Taylor Municipal Building, 15 Church Avenue, S.W., Roanoke, Virginia. 24011. State of Virginia d certify , o certi that the annexed notice NOTICE OF on a proposed Contract for Purchase and Sale of Real Property (Contract) PUBLIC HEARING was published in said newspapers on the between the City of Roanoke (City) and City of Roanoke Redevelopment and following dates: Housing Authority (Buyer), wherein the City proposes to sell to Buyer certain real property located at 2607 Salem Turnpike, N-W Roanoke, Virginia, consisting of 3.6 acres, designated as Official Tax Map No. 2420206 (Property). 0$/1012020 A copy Of the proposed Contract will be available at the City Clerk's Office, Room 456, Noel C. Taylor Municipal Building. 215 Church Avenue, S.W_ Roanoke. Virginia, 24011, on and after Monday, August 10, 2020. For further information on the matter, you may contact the Office of the City Clerk at (540) 853 The First insertion being given ... 08/10/2020 Due to the COVID -19 pandemic disaster, City Council may conduct this public hearing through electronic communication Newspaper reference: 0001121275 means without a quorum of City Council physically present in the Council Chamber, as permitted by law. Please contact the City Clerk at (540) 653 -2541 or clerk0roan o keva.g9v by 4:00 p -m. on Monday, August 17, 2620, to register to 7 speak at the p hear blic ing. The City Clerk will provide you with information to access the public hearing and present your views. Billing Representative If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853 -2541, before 12:00 noon on Thursday, August 13, 2020. Sworn to and subscribed before me this Thursday, August 13, 2020 GIVEN under my hand this 10th day of August, 2020. Cecelia F- McCoy, City Clerk (1121275) Notar 491�arsten 7ARY PUBLIC State of Virginia 'Orn")ryrnvealth of Virginia t + "+ Registration Number 329549 County of Hanover �i,livrlissio,, Expires July 31 2021 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU b NOTICE OF PUBLIC HEARING Pursuant to the requirements of Sections 15.2 - 1800.13 and 15.2 -1813, Code of Virginia (1950), as amended, notice is hereby given that the Council of the City of Roanoke will hold a public hearing on August 17, 2020, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, 4t" Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011, on a proposed Contract for Purchase and Sale of Real Property (Contract) between the City of Roanoke (City) and City of Roanoke Redevelopment and Housing Authority (Buyer), wherein the City proposes to sell to Buyer certain real property located at 2607 Salem Turnpike, N.W., Roanoke, Virginia, consisting of 3.0 acres, designated as Official Tax Map No. 2420206 (Property). A copy of the proposed Contract will be available at the City Clerk's Office, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011, on and after Monday, August 10, 2020. For further information on the matter, you may contact the Office of the City Clerk at (540)853 -2541. Due to the COVID -19 pandemic disaster, City Council may conduct this public hearing through electronic communication means without a quorum of City Council physically present in the Council Chamber, as permitted by law. Please contact the City Clerk at (540)853 -2541 or clerk a roanokeva.gov by 4:00 p.m. on Monday, August 17, 2020, to register to speak at the public hearing. The City Clerk will provide you with information to access the public hearing and present your views. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853 -2541, before 12:00 noon on Thursday, August 13, 2020. Given under my hand this 10th day of August, 2020. Cecelia F. McCoy, City Clerk Note to Publisher: Please publish once in the Roanoke Times, legal notices, on Monday, August 10, 2020. Please send affidavit of publication to: Cecelia F. McCoy, City Clerk 4t" Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 456 Roanoke, Virginia, 24011 Please send the bill to: Frederick Gusler Director of Redevelopment and Revitalization City of Roanoke Redevelopment & Housing Authority 2624 Salem Turnpike N.W. Roanoke, VA 24017 TZ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 17th day of August, 2020. No. 41846- 081720. AN ORDINANCE authorizing the City Manager to execute the necessary documents providing for the conveyance of a parcel of City -owned property consisting of 0.0160 acres (697 sq. ft.), more or less, bearing Official Tax Map No. 4011119, to Upper Church, LLC, a Virginia limited liability company, upon certain terms and conditions; and dispensing with the second reading of this Ordinance by title. WHEREAS, a public hearing was held on August 17, 2020, pursuant to §§15.2-1800(B) and 15.2 -1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such conveyance. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, the necessary documents, including a Contract for the Purchase and Sale of Real Property and a Special Warranty Deed, providing for the conveyance of a parcel of City -owned property consisting of 0.0160 acres (697 sq. ft.), more or less, bearing Official Tax Map No. 4011119, to Upper Church, LLC, a Virginia limited liability company, upon certain terms and conditions, as more particularly stated in the City Council Agenda Report dated August 17, 2020. 2. All documents necessary for this conveyance shall be in form approved by the City Attorney. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: (?444� J. V�&� City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 17, 2020 Subject: Request to sell 0 Church Avenue, SE, also known as Tax Map Number 4011119 to Upper Church, LLC Background: Brad Bowers, third generation owner of Time Technologies, Inc., a business operating since the mid- 1970's located at 326 Tazewell Avenue, SE, proposes to purchase the property located at 0 Church Avenue, SE, Official Tax Map No. 4011119 owned by the City of Roanoke (Property) The proposed purchaser is Upper Church, LLC, a Virginia limited liability company (Buyer), which Mr. Bowers controls. The Property is approximately 0.0160 acres (697 sq. ft.) in area, is zoned Mixed Use, and has a 2020 land value assessment of $500. The City has proposed a Contract for the Purchase and Sale of Real Estate (Contract) to sell the Property to Buyer for the sum of $ 500, and other consideration. A copy of the proposed Contract is attached to this Report. Buyer intends to combine the Property with adjacent parcels and ultimately fence the combined properties for better control of the safety and cleanliness of the neighboring properties along the western portion of Church Avenue, SE., several of which it also owns . Buyer and Mr. Bowers are current on all taxes and fees and have received approval from the president of the Southeast Action Forum neighborhood organization. Under Section 15.2-1800, et seq., Code of Virginia (1950), as amended, prior to conveying City -owned property the City is required to give prior public notice, conduct a public hearing, and adopt an ordinance by City Council. Recommended Action: After consideration of comments received at the public hearing and absent comments at the public hearing needing further consideration, adopt the attached ordinance authorizing the City Manager to execute the proposed Contract substantially similar to the one attached to this Report, and to execute such other documents, including the special warranty deed conveying the Property to Upper Church, LLC„ and to take such further actions as may be necessary to implement, administer, and enforce such contract. All documents are subject to approval as to form by the City Attorney. ( ------ & ---- V ------------ Robert S. Cowell, jr. City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Robert Ledger, Director Economic Development Susan Lower, Director Real Estate Valuation Cassandra L. Turner, Economic Development Specialist David L. Collins, Assistant City Attorney 2 CONTRACT FOR PURCHASE AND SALE OF REAL PROPERTY This Contract For Purchase and Sale of Real Property ( "Contract ") is dated 2020, by and between CITY OF ROANOKE, VIRGINIA, a Virginia municipal corporation with an address of 364 Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011 ("Buyer") and UPPER CHURCH, LLC, a Virginia limited liability company with an address of 3505 Mudlick Road, S.W., Roanoke, Virginia, 24018 ( "Seller ") (Seller and Buyer are collectively referred to herein as the "Parties" and individually as "Party "), RECITALS: WHEREAS, Seller is desirous of selling certain real property it owns, together with any improvements thereon, located at 0 Church Avenue, S.E., Roanoke, VA, bearing Official Tax Map No. 4011119 (referred to hereafter as the "Property ") to Buyer, and Buyer is desirous of acquiring the Property from Seller, upon the terms and conditions set forth below; and WHEREAS, Roanoke City Council authorized the Roanoke City Manager to enter into this Contract for the sale and conveyance of the Property to Buyer pursuant to Ordinance No. , adopted by Roanoke City Council on August 17, 2020. NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein set forth, and other good and valuable consideration, the receipt and sufficiency of which is acknowledged by the Parties hereto, Seller and Buyer hereby agree as follows: SECTION 1. DEFINITIONS. Unless the context otherwise specifies or requires, for the purpose of this Contract, the following terms shall have the meanings set forth in this Section. Closing: The consummation of this Contract by Seller's delivery to the Buyer of a Special Warranty Deed to the Property. Closing Date: The date provided for in Section 8 hereof for the Closing. Davis: Unless otherwise stated, this term means consecutive calendar days. Effective Date: The date listed in the first paragraph of this Contract. Feasibility Period: A period of sixty (60) Days following the Effective Date, or as such date may be extended as provided herein. Improvements: Any and all improvements, and all appurtenances thereto, located on the Property at the time of Closing. Property: The real property, together with any improvements thereon, located at 0 Church Avenue, S.E., Roanoke, VA, bearing Official Tax Map No. 4011119, Roanoke, VA, with an 1 approximate total area of 0.0160 acres (approximately 697 sq. ft.), more or less, as described on the attached Exhibit 1, incorporated herein by reference. Purchase Price: The sum of Five Hundred Dollars ($500.00) to be paid by Buyer to Seller for acquisition of the Property. Title Commitment: A commitment for title insurance in favor of Buyer for the Property to be issued by a Title Company. Title Company: Any nationally recognized title insurance company acceptable to Buyer. SECTION 2. PURCHASE AND SALE OF PROPERTY. A. Seller agrees to sell the Property to Buyer, and Buyer agrees to purchase the Property from Seller, upon all the terms, covenants, and conditions set forth in this Contract. B. The Purchase Price shall be payable in cash or certified check from Buyer to Seller at Closing. SECTION 3. CONDITIONS FOR COMPLETION OF CONTRACT. A. As a condition precedent to Buyer's obligation to purchase the Property or otherwise to perform any obligations provided for in this Contract, Seller, as of the Closing, shall have complied with Seller's representations and warranties in Section 7 of this Contract, and the fulfillment to the Buyer's reasonable satisfaction of Seller's delivery to Buyer on the Closing Date of title to the Property and other documents as prescribed in Section 8. As a condition precedent to Seller's obligation to sell the Property or otherwise perform any obligations provided for in this Contract, Buyer, as of the Closing, shall have complied with Buyer's obligations, representations, and warranties in this Contract. B. Buyer and /or Seller may, at any time on or before the Closing Date, at its election, waive in writing any of the other party's conditions precedent referenced in this Section 3, and Buyer's and Seller's consummation of the transaction on the Closing Date shall waive all such conditions precedent. C. In the event Closing has not occurred through no fault of Seller on or before the Closing Date, Seller, at its sole election, by written notice given to Buyer, may terminate this Contract. Seller, at its sole option, may also by written notice to Buyer give Buyer an additional amount of time from the Closing Date in which to deliver the Purchase Price and proceed with Closing. If Closing has not occurred within such additional time period through no fault of Seller, this Contract shall automatically be terminated without any further action. In the event of any termination as set forth above, this Contract shall be deemed terminated and of no further force and effect. D. Buyer shall have the Feasibility Period during which Buyer shall have the right to enter the Property to investigate all aspects of the Property to make such marketing, financial, surveying, architectural, engineering, topographical, geological, soil, subsurface, environmental, water drainage, and traffic studies and any other audits, investigations, 2 inspection, evaluations, studies, tests, borings, and measurements ( "Feasibility Review ") as Buyer deems necessary or advisable to determine whether there exist any issues with that would prevent Buyer's intended use of the Property. Should Buyer determine during such Feasibility Period that the Property cannot be used by the Buyer due to any of the problems outlined above in this section, Buyer shall notify Seller in writing as soon as possible, but in no event not later than five (5) Days after the end of such Feasibility Period, of Buyer's decision to terminate the Contract for such reason. In such event, this Contract shall thereupon be terminated and of no further force and effect, unless Seller and Buyer mutually agree to modify this Contract in writing to address any such issues. E. Right of Entry- In connection with Buyer's ability to conduct its Feasibility Review mentioned above, Seller hereby grants to Buyer, its officers, agents, employees, contractors, subcontractors, licensees, designees, representatives, and consultants, a revocable right to enter upon the Property at any time during the Feasibility Period, upon one (1) working day prior written notice to Seller, in order to survey, make test borings, and carry out such other examinations, exploratory work, or testings as may be necessary to complete a Phase I and Phase II Environmental Assessments, geotechnical assessments, or nondestructive engineering evaluations of the Property, and other examinations reasonably necessary as part of the Feasibility Review. Buyer agrees to be responsible for any and all damages resulting from the activity or activities of Buyer, its officers, agents, employees, contractors, subcontractors, licensees, designees, representatives and consultants, on the Property in the exercise of the rights granted under this Section 3. Should Buyer decline to purchase the Property, Buyer shall, at its sole cost, promptly and fully restore any land disturbed by the exercise of the rights under this Section 3 to the same condition in which the Property existed immediately prior to Buyer's entry on the Property as is reasonably practical, and to restore any part of the Property that Seller determines was substantially damaged by Buyer's actions. F. Upon the request of Seller, Buyer, its officers, agents, employees, contractors, subcontractors, licensees, designees, representatives and consultants, shall within a reasonable period of time after receipt of any preliminary or final survey, test results or conclusory reports and opinion statements, deliver copies of same to Seller. If Seller so requests, Buyer shall also turn over copies of raw data obtained and any laboratory and observation reports or analyses. SECTION 4. BUYER'S AND SELLER'S OBLIGATIONS. A. Seller agrees that it will do the following: (i) Seller agrees to sell to Buyer the Property in accordance with the terms of this Contract. (ii) Seller will deliver to the Buyer a special warranty deed at Closing in accordance with the terms of this Contract. 3 B. Buyer agrees and promises that it will do and /or has done the following: (i) Buyer shall purchase the Property from the Seller AS IS, WHERE IS, subject to all easements, restrictions, and covenants of record, for the Purchase Price and will make payment in accordance with the terms of this Contract. (ii) Buyer agrees that Buyer is taking the Property in an AS IS, WHERE IS condition without any warranties or representations from Seller, and that Buyer has had sufficient opportunities to fully examine the Property. SECTION 5. ASSIGNMENT. Seller agrees not to assign or transfer any part of this Contract without the prior written consent of the Buyer, which will not be unreasonably withheld, and any such assignment shall not relieve Seller from any of its obligations under this Contract. SECTION 6. FORUM SELECTION AND CHOICE OF LAW. By virtue of entering into this Contract, Buyer agrees and submits itself to a court of competent jurisdiction, which shall be the Circuit Court or General District Court for City of Roanoke, Virginia, and further agrees this Contract is controlled by the laws of the Commonwealth of Virginia, with the exception of Virginia's conflict of law provisions which shall not apply, and that all claims, disputes and other matters shall be decided only by such court according to the laws of the Commonwealth of Virginia as aforesaid. Buyer further waives and agrees not to assert in any such action, suit or proceeding, that it is not personally subject to the jurisdiction of such courts, that the action, suit or proceeding, is brought in an inconvenient forum or that the venue of the action, suit or proceeding, is improper. SECTION 7. COVENANTS AND WARRANTIES. A. In addition to any representations and warranties contained elsewhere in this Contract, Seller warrants and represents that Seller will, in accordance with this Contract, convey title to the Property in an AS IS, WHERE IS, condition and subject to any items of record and any matters disclosed by the survey to be completed by Buyer. B. Seller further represents and warrants with respect to the Property that: (i) Title. Seller has title to the Property subject to any restrictions, covenants, and easements of record and any matters which a survey would disclose. Seller is the sole owner of the Property. (ii) Condemnation. Seller has no knowledge of any pending or threatened proceedings for condemnation or the exercise of the right of eminent domain as to any part of the Property or the limiting or denying of any right of access thereto. M (ii) Hazardous Materials. Seller makes no warranties or representations of any type regarding hazardous materials of any type or with respect to the environmental condition of the Property. SECTION 8. TITLE AND CLOSING. A. Title to the Property, in accordance with the Survey, shall be conveyed by Seller to Buyer by Special Warranty Deed in an AS IS, WHERE IS, condition (the "Deed ") subject to the following: (i) Ad valorem real property taxes for the current year, not yet due and payable, stormwater utility fees, for the current year, not yet due and payable, and solid waste fees, for the current year, not yet due and payable; (ii) Those matters of title to which Buyer has not objected to in writing; (iii) Those matters reflected on the Survey to which Buyer has not objected to in writing; (iv) Easements and other restrictions of record as of the date of execution of this Contract by Seller; (v) Liens and objections shown on any Title Commitment purchased by Buyer; (vi) Other customary and usual exceptions not adversely affecting title; and (vii) Those items and matters set forth in this Contract and that the obligations and undertakings of the Buyer in this Contract shall survive Closing and be incorporated into the Deed. B. Delivery of title in accordance with the foregoing shall be evidenced by the willingness on the Closing Date of the Title Company to issue, upon payment of its normal premium, to Buyer its A.L.T.A. (Form B) Owner's Policy of Title Insurance (the "Title Policy ") insuring Buyer in the amount of the Purchase Price in respect to the Property and that title to the Property is vested in Buyer subject only to the Conditions of Title. C. Buyer and Seller shall consummate and complete the Closing of this transaction within thirty (30) Days after completion of the Feasibility Period set forth in Section 3 of this Contract. Buyer shall designate the specific Closing date in writing to Seller at least ten (10) business days in advance thereof (the "Closing Date "). D. The purchase and sale of the Property shall be closed (the "Closing ") at 10:00 A.M. on the Closing Date in the Office of the City Attorney, or at such other location, date, and time as shall be approved by Buyer and Seller. (i) On the Closing Date, Seller shall deliver or cause to be delivered to Buyer the following documents: (a) Its duly executed and acknowledged Deed conveying to Buyer the Property in accordance with the provisions of this Contract; (b) Such evidence and documents including, without limitation, a certified copy of the ordinance adopted by Seller, as may reasonably be required by the Title Company evidencing the authority of the person(s) executing the various documents on behalf of Seller in connection with its sale of the Property; (c) A duly executed counterpart of a Closing Statement; and (d) Any other items required to be delivered pursuant to this Contract. E. At Closing, real property taxes (if any), stormwater utility fees, and solid waste fees shall be prorated with Buyer being responsible for all periods thereafter. F. Buyer shall pay for (i) the cost of all investigations of the Property including but not limited to examination of title and title insurance premiums for issuance of the Title Policy; (ii) all attorney's fees and expenses incurred by legal counsel to Buyer; (iii) the cost of the newspaper advertisement for the public hearing required by applicable prior to the sale of city owned property; and (iv) any Grantee's tax and recording costs required to be paid in connection with the recording of the Deed. G. Seller shall pay the Grantor's tax, if any, and the expenses of legal counsel for Seller, if any. H. Exclusive possession of the Property shall be delivered to Buyer on the Closing Date, subject to the provisions of this Contract. 1. At Closing, Buyer shall deliver the Purchase Price, together with any other amounts required by this Contract, to Seller. SECTION 9. CONDEMNATION. Seller has no actual knowledge of any pending or threatened condemnation of the Property. However, if, after the date hereof and prior to the Closing Date, all or any part of Property is subjected to a bona fide threat of condemnation or condemned or taken by a body having the power of eminent domain or a transfer in lieu of condemnation, Buyer shall be promptly notified thereof in writing and within twenty (20) Days after receipt of written notice to Buyer. Buyer may by written notice to Seller elect to cancel this Contract prior to the Closing Date, in which event all parties shall be relieved and released of and from any further duties, obligations, rights, or liabilities hereunder, and thereupon this Contract shall deemed terminated and of no further force and effect. If no such election is made by the Buyer to cancel this Contract, this Contract shall remain in full force and effect and the purchase contemplated herein, less any interest taken by condemnation or eminent domain, shall be effected with no further adjustments, and upon the Closing Date, Seller shall assign, transfer, and set over to Buyer all of the right, title, and interest 0 of Seller in and to any awards that have been or that may thereafter be made for any such taking or takings. SECTION 10. RISK OF LOSS. Risk of Loss by fire or other casualty shall be upon Seller until Closing is completed, except if such loss is the result of acts or omissions of the Buyer or Buyer's employees, agents, contractors, or representatives, in which case such loss shall be Buyer's responsibility. Provided, however, if the Property is substantially damaged or destroyed before Closing by such casualty, then either party may cancel this Contract by giving the other party thirty (30) Days written notice of such cancellation and neither party will have any further obligations to the other and Seller shall not be liable to Buyer for any failure to deliver the Property to Buyer. SECTION 11. COMMISSIONS. Seller and Buyer each warrant and represent to the other that their sole contact with the other or with the Property regarding this transaction has been directly between themselves and their employees. Seller and Buyer warrant and represent that no person or entity can properly claim a right to a commission, finder's fee, or other compensation based upon contracts or understandings between such claimant and Buyer or Seller with respect to the transaction contemplated by this Contract. Both parties agree to be responsible for any claim, loss, cost, or expense, including, without limitation, attorneys' fees, resulting from any claim for a commission, finder's fee, or other compensation asserted against such party by any person or entity based upon such contacts or understandings. SECTION 12. NOTICES. All notices hereunder must be in writing and shall be deemed validly given, by personal service, if sent by certified mail, return receipt requested, or by a nationally recognized overnight courier, addressed as follows (or any other address the party to be notified may have designated to the sender by like notice): If to Seller: City of Roanoke, Virginia ATTN: City Manager 364 Noel C. Taylor Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011 Phone No. 540- 853 -2333 With a Copy to: Assistant City Manager for Community Development City of Roanoke 364 Noel C. Taylor Municipal Building 215 Church Avenue, SW Roanoke, VA 24011 Phone No. 540- 853 -2333 7 If to Buyer: Upper Church, LLC 3505 Mudlick Road, S.W. Roanoke, Virginia, 24018 ATTN: Managing Phone No. Notice shall be deemed delivered upon the date of personal service, two days after deposit in the United States mail, or the day after delivery to a nationally recognized overnight courier. SECTION 13. TIME. Time is of the essence in the Parties' respective obligations under this Contract. SECTION 14. SUCCESSORS AND ASSIGNS. This Contract shall inure to the benefit of and be binding upon the Parties hereto and their respective successors and assigns. SECTION 15. COUNTERPART COPIES. This Contract may be executed in one or more counterparts, and all such counterparts so executed shall constitute one Contract binding on all the Parties hereto, notwithstanding that all of the Parties are not signatory to the same counterpart. SECTION 16. CONSTRUCTION. The Parties acknowledge that each party and its counsel have reviewed and revised this Contract and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Contract or any amendments or exhibits hereto. SECTION 17. SEVERABILITY AND SURVIVAL. If any term of this Contract is found to be invalid, such invalidity shall not affect the remaining terms of this Contract, which shall continue in full force and effect. The Parties intend for the provisions of this Contract to be enforced to the fullest extent permitted by applicable law. Accordingly, the Parties agree that if any provisions are deemed not enforceable by any court or agency of competent jurisdiction, they shall be deemed modified to the extent necessary to make them enforceable. SECTION 18. COOPERATION. Each party agrees to cooperate with the other in a reasonable manner to carry out the intent and purpose of this Contract. SECTION 19. AUTHORITY TO SIGN. The persons who have executed this Contract on behalf of the Parties represent and warrant they are duly authorized to execute this Contract on behalf of their respective entity. SECTION 20. NONWAIVER. Each party agrees that any party's waiver or failure to enforce or require performance of any term or condition of this Contract or any party's waiver of any particular breach of this Contract by any other party extends to that instance only. Such waiver or failure is not and shall not be a waiver of any of the terms or conditions of this Contract or a waiver of any other breaches of the Contract by any party and does not bar the nondefaulting party from requiring the defaulting party to comply with all the terms and conditions of this Contract and does not bar the nondefaulting party from asserting any and all rights and /or remedies it has or might have against the defaulting party under this Contract or by law. SECTION 21. FORCE MAJEURE. Neither party shall be in default or otherwise liable for any delay in or failure of its performance under this Contract if such delay or failure arises by any reason beyond its reasonable control, including any act of God, any acts of common enemy, the elements, earthquakes, floods, fires, epidemics, riots, strikes, failures or delay in transportation or communication, shortages of material, approval delays or any act or failure to act by the other party or such other party's employees, agents or contractors; provided, however, that lack of funds shall not be deemed to be a reason beyond a party's reasonable control. The Parties shall promptly inform and consult with each other as to any of the above causes which in their judgment may or could be the cause of a delay in the performance of this Agreement. For purposes of this Contract, any one (1) delay caused by any such occurrence shall not be deemed to last longer than four (4) months and the party claiming delay caused by any and all such occurrences shall give the other party written notice of the same within 30 days after the date such claiming party learns of or reasonably should have known of such occurrence. Notwithstanding anything else set forth above, after a total of six (6) months of delays of any type have been claimed by a party as being subject to force majeure, no further delays or claims of any type shall be claimed by such party as being subject to force majeure and /or being an excusable delay. SECTION 22. ENTIRE CONTRACT. This Contract, together with the exhibits hereto, contains all representations and the entire understanding between the Parties hereto with respect to the subject matter hereof. Any prior correspondence, memoranda, or contracts are replaced in total by this Contract and the exhibits hereto. No amendment to this Contract shall be valid unless made in writing and signed by the appropriate parties. (SIGNATURE PAGE TO FOLLOW) E IN WITNESS WHEREOF, Buyer and Seller have executed this Contract by their authorized representatives. SELLER: CITY OF ROANOKE, VIRGINIA By Robert S. Cowell, Jr., City Manager COMMONWEALTH OF VIRGINIA CITY OF ROANOKE, to -wit: The foregoing instrument was acknowledged before me this day of , 2020, by Robert S. Cowell, Jr., City Manager for the City of Roanoke, Virginia for and on behalf of said Municipal Corporation. My commission expires: Notary Public Approved as to Form: Approved as to Execution: City Attorney City Attorney SEAL 10 BUYER: UPPER CHURCH, LLC, a Virginia limited liability company By: Printed Name: Title: COMMONWEALTH OF VIRGINIA CITY OF ROANOKE to -wit: (SEAL) The foregoing instrument was acknowledged before me this _day of , 2020, by , the , of Upper Church, LLC, a Virginia limited liability company, for and on behalf of Upper Church, LLC, a Virginia limited liability company. My commission expires: Notary Public SEAL 11 EXHIBIT 1 Property Description Roanoke Official Tax Man No. 4011119 Lot 58, Block 1, Map of Woodland Park, being a portion of the same property conveyed to the City of Roanoke, Virginia, by Lewis O. Brown and Mary P. Brown, husband and wife, by deed dated January 4, 1960, on record in the Clerk of Circuit Court's Office of the Circuit Court for the City of Roanoke, Virginia, in Deed Book 1608, Page 101. 12 The Roanoke Times Roanoke, Virginia Affidavit of Publication SHERMAN M STOVALL, ASSISTANT CITY MGR Attn W. Brent Robertson, Assistant City Manager for Community Development 456 NOEL C. TAYLOR MUNICIPAL BLDG 215 CHURCH AVENUE SW ROANOKE, VA24011 Account Number 6017304 Date August 13, 2020 Date Category Description Ad Size Total Cost 08/1912020 Legal Notices NOTICE OF PUBLIC HEARING Pursuant to the requirements 1 x 67 L 375.52 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Publisher of the NOTICE OF PUBLIC HEARING Roanoke Times Pursuant to the requirements of Sections 15.2 - 1600.13 and 15.2 -1813, Code of Virginia (1950) as amended, notice is hereby given that the Council the City I, (the undersigned) an authorized representative of the of of Roanoke will hold a public hearing on August 17. 2020, at 7:00 or thereafter Y newspaper Roanoke Times, a dail published in Roanoke, in the p.m., as soon as the matter may be F heard, in the Council Chamber, 4th F Floor, Room 450, Noel C. o certify State of Virginia, do that the annexed notice NOTICE OF g fy Taylor Municipal Building, Church Avenue, S. W., Roanoke, Virginia, 24011, PUBLIC HEARING was published in said news P papers on the or by electronic communication means described following dates: g as below, whereby the City of Roanoke (City) proposes to convey certain real property located at 0 Church Avenue, S. E., Roanoke. Virginia, consisting of approximately 0.0160 acres (697 sq. ft.), more or less, 08/10/2020 bearing Official Tax Map No. 4011119, to Upper Church, LLC, a Virginia limited liability company. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons wishing to address city Council must sign -up with the city The First insertion being given 08/1012020 Clerk's Office by emailing clerk@roanokeva.gov or calling (540) ... 853 -2541 by 4:00 p.m., on August 17, 2020. Citizens who register will be provided information to present their Newspaper reference: 0001121545 testimony via electronic communications means. A copy of the proposed sales agreement and Ordinance will be available at the City Clerk's Office, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011, on and after ` Billing Representative Monday, August 10, 2020. For further information on the matter, you may contact the Office of the City Clerk at (540) 853 -2541. All parties and interested Sworn to and subscribed before me this Thursday, August 13, 2020 entities who register as set forth above may appear on the above —, date and time to be heard on the above matter. If you are a person with a disability ? who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853 -2541, before 12:00 NotaMpj4irt noon on Thursday, August 13, 2020. Carsten Given under my hand this 10th day NOTARY PUBLIC State of Virginia g of August, 2020. Of VirGinia Cecelia F. McCoy, City Clerk ��IUtar�r���l������!llYr!'dllh County of Hanover i ReglStratigrl NUmher3?9549 • �(1121545) M Commission expires oll. s /;,Iv 31 ?n9f THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU 'P)& NOTICE OF PUBLIC HEARING Pursuant to the requirements of Sections 15.2 - 1800.13 and 15.2 -1813, Code of Virginia (1950) as amended, notice is hereby given that the Council of the City of Roanoke will hold a public hearing on August 17, 2020, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, 4th Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011, or by electronic communication means as described below, whereby the City of Roanoke (City) proposes to convey certain real property located at 0 Church Avenue, S.E., Roanoke, Virginia, consisting of approximately 0.0160 acres (697 sq. ft.), more or less, bearing Official Tax Map No. 4011119, to Upper Church, LLC, a Virginia limited liability company. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons wishing to address City Council must sign -up with the City Clerk's Office by emailing clerk @roanokeva.gov or calling (540) 853 -2541 by 4:00 p.m., on August 17, 2020. Citizens who register will be provided information to present their testimony via electronic communications means. A copy of the proposed sales agreement and Ordinance will be available at the City Clerk's Office, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011, on and after Monday, August 10, 2020. For further information on the matter, you may contact the Office of the City Clerk at (540)853 -2541. All parties and interested entities who register as set forth above may appear on the above date and time to be heard on the above matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853 -2541, before 12:00 noon on Thursday, August 13, 2020. Given under my hand this 10th day of August, 2020. Cecelia F.McCoy, City Clerk Note to Publisher: Please publish once in the Roanoke Times, legal notices, on Monday, August 10, 2020. Please send affidavit of publication to: Cecelia F.McCoy, City Clerk 4th Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 456 Roanoke, Virginia, 24011 Phone: (540) 853 -2541 Send Invoice to: W. Brent Robertson, Assistant City Manager for Community Development 3rd Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011 Phone: (540) 853 -2333 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of August, 2020. No. 41847- 081720. AN ORDINANCE authorizing the removal of the Lee Monument in Lee Plaza; directing the City Manager to implement the procedures established by the General Assembly to remove the Lee Monument; authorizing the City Manager to administer, implement, and effectuate the provisions of this Ordinance; establishing an effective date; and dispensing with the second reading of this Ordinance by title. WHEREAS, the General Assembly enacted Chapter 1101, Virginia Acts of Assembly, 2020 Session (the "Act ") amended Section 15.2 -1812, Code of Virginia (1950), as amended, to authorize localities to "remove, relocate, contextualize, or cover" monuments or memorials for the veterans of any war or conflict on the locality's public property; WHEREAS, the Act requires a locality to publish notice of its intent to remove, relocate, contextualize, or cover any such monument or memorial and hold a public hearing not less than 30 days after publication of such notice at which public hearing interested persons may present their views; WHEREAS, pursuant to the permission granted to the William Watts and the Roanoke Chapters of the United Daughters of the Confederacy through the adoption of Resolution No. 14059, adopted by City Council on May 6, 1960, to "erect and maintain an upright granite marker, not under six feet in height, on the western end of the Robert E. Lee Plaza, facing 3rd Street, S.W., as a memorial to General Robert E. Lee" ( "Lee Monument "), the Roanoke Chapter and the William Watts Chapter of the United Daughters of the Confederacy erected the Lee Monument in October 1960, on public property of the City of Roanoke situated at the 200 Block of Church Avenue, S.W., Roanoke, Virginia, Official Tax Map No. 1012104, named and identified as General Robert E. Lee Plaza, also known as Lee Plaza ( "Lee Plaza "); WHEREAS, City Council adopted Resolution No. 41794 - 070620 expressing and setting forth its intent to remove the Lee Monument in accordance with State Code Sections 15.2 -1812 (A) and 15.2 -1812 (B) and directed the City Manager, City Manager and City Clerk to publish notice of intent to remove the Lee Monument from Lee Plaza, and schedule a public hearing in Council Chamber for August 17, 2020 at 7:00 p.m., or as soon thereafter as the matter may be reached, or at such later date and time as the City Manager may determine, to receive comments from interested persons regarding the removal of the Lee Monument from Lee Plaza; WHEREAS, notice of intent of City Council to remove the Lee Monument from Lee Plaza and notice of public hearing was published in The Roanoke Times on July 13, 2020, and July 17, 2020, and the public hearing was held on August 17, 2020, at which time all interested persons were given the opportunity to express their views on the removal of the Lee Monument from Lee Plaza; WHEREAS, on or about July 22, 2020, the Lee Monument was vandalized and two segments of the Lee Monument were toppled from its pedestal; WHEREAS, the City removed the two segments of the Lee Monument from Lee Plaza and have stored these segments at the City Public Works Facility at 1802 Courtland Avenue, N.E., Roanoke, Virginia, pending further action by City Council; and WHEREAS, after consideration of all comments received at the public hearing, City Council has determined that it is appropriate and necessary that the Lee Monument be removed from Lee Plaza. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. City Council authorizes the removal of the Lee Monument from Lee Plaza. The two segments of the Lee Monument presently in storage shall remain in storage pending completion of the process set forth in State Code Section 15.2 -1812 (B) and this ordinance. 2. City Council directs the City Manager to implement the procedures set forth in the Act with respect to Section 15.2 -1812 (B) and offer the Lee Monument to any museum, historical society, government, or military battlefield for a period of 30 days following entry of this Ordinance. In the event that a museum, historical society, government, or battlefield is willing to accept the Lee Monument, the City Manager shall present such proposal to City Council for review and approval. In the event that no museum, historical society, government, or military battlefield is willing to accept the Lee Monument, then the City Manager shall submit his recommendation for removal and final disposition of the Lee Monument to City Council for review and approval by City Council. 3. City Council authorizes the City Manager to administer, implement, and effectuate the provisions of this Ordinance. 4. This Ordinance shall be effective upon passage. 5. The second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk. `~ CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 17, 2020 Subject: Removal of Lee Monument Background On May 6, 1957, Roanoke City Council adopted Resolution No. 13071 to name "the plaza in front of the United States Post Office in honor of General Robert E. Lee. The request to designate the plaza as the "General Robert E. Lee Plaza" was made by the Roanoke Chapter of the United Daughters of the Confederacy and the William Watts Chapter of the United Daughters of the Confederacy. On May 16, 1960, City Council adopted Resolution No. 14053 to grant permission to these Chapters of the United Daughters of the Confederacy "to erect and maintain an upright granite marker, not under six feet in height, on the western end of the Robert E. Lee Plaza, facing 3rd Street, S.W., as a memorial to General Robert E. Lee." (Lee Monument). The General Robert E. Lee Plaza, also known as the Lee Plaza, is currently identified as Official Tax Map No. 1012104 (Lee Plaza). In October 1960, the Roanoke Chapter and the William Watts Chapter of the United Daughters of the Confederacy erected the Lee Monument in Lee Plaza. Prior to 2020, Virginia State Code specific allowed localities to erect monuments or memorials for any war or conflict, including "Confederate or Union monuments or memorials of the War Between the States (1861- 1865)." Section 15.2-1812, Code of Virginia (1950), as amended (prior to 2020). State Code specifically restricted localities from removing such monuments or memorials. In 2020, the General Assembly adopted Chapter 1101, Virginia Acts of Assembly, (2020 Session) (Act), to amend Section 15.2 -1812 to specifically authorize localities to "remove, relocate, contextualize, or cover any such monument or memorial on the locality's public property." Section 15.2 -1812 (A), Code of Virginia (1950), as amended. Before taking such action, a local governing body must publish notice of its intent to remove, relocate, contextualize, or cover a monument or memorial and set a public hearing not less than 30 days after publication of the notice at which public hearing interested persons may present their views to the local governing body. Following the public hearing, the local governing body may vote to take such action. If the local governing body votes to remove, relocate, contextualize, or cover the monument or memorial, the local governing body "shall first, for a period of 30 days, offer the monument or memorial for relocation and placement to any museum, historical society, government, or military battlefield." Section 15.2 -1812 (B). Thereafter, the local governing body shall have sole authority to determine the final disposition of the monument or memorial. The Act became effective on July 1, 2020. On .July 6, 2020, City Council adopted Resolution No. 41794-070620 to express its intent to remove the Lee Monument from Lee Plaza and authorized a public hearing for August 17, 2020, at 7:00 p.m., or as soon thereafter as the matter can be reached, or at some later date and time as the City Manager determined. The City provided public notice of this public hearing by ads that appeared in the Roanoke Times on July 13, 2020 and July 17, 2020. Interested persons could present their views to City Council. The ad which appeared in the Roanoke Times on July 17, 2020 indicated that the public hearing may be conducted by electronic communication means without a quorum of City Council present in one physical location, as permitted by law due to the COVID- 19 pandemic disaster. Interested persons were informed to register with the City Clerk and were given information to access the public hearing if conducted by electronic communication means. On or about July 22, 2020, the Lee Monument was vandalized and two segments of the Lee Monument were toppled from its pedestal. The City removed the two segments of the Lee Monument from Lee Plaza and have stored these segments at the City Public Works Facility at 1802 Courtland Avenue, N.E., Roanoke, Virginia, pending further action by City Council. Consideration Conduct the public hearing on August 17, 2020 and consider the views presented by interested persons regarding the removal of the Lee Monument from Lee Plaza. The attached proposed ordinance provides for the removal of the Lee Monument from Lee Plaza and specifically provides that, pending the 30 day period set forth in Section 15.2 -1812 (B) after a vote to authorize removal of a monument, the segments of the Lee Monument currently in storage will remain in storage. 2 Recommended Action Conduct the public hearing on August 17, 2020 and, absent reasons for continuing the public hearing, close the public hearing. Consider the comments from interested persons and, absent comments at the public hearing needing further consideration, adopt the attached ordinance authorizing the removal of the Lee Monument from Lee Plaza. ------ T.- Robert S. Cowell, Jr. Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Timothy R. Spencer, Senior Assistant City Attorney Douglas P. Barber, Jr., Assistant City Attorney Michael Clark, Director of Parks and Recreation 3 The Roanoke Times Roanoke, Virginia Affidavit of Publication SHERMAN M STOVALL, ASSISTANT CITY MGR Aftn W. Brent Robertson, Assistant City Manager for Community Development 215 CHURCH AVE SW, ROOM 364 ROANOKE, VA 24011 r ________r -_ Y Account Number% 6017304 August 13, 2020 Date Category Description Ad Size Total Cost 07/23/2020 Any-Virginia ROA NOTICE OF IN 1 EN i TO REMOVE LEE MONUMENT 3 x 0.00 IN 2,33388 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice NOTICE OF INTENT TO REMOV was published in said newspapers on the following dates: 07/17/2020 The First insertion being given ... 07/17/2020 Newspaper reference: 0001114304 Billing Representative Sworn to and subscribed before me this Thursday, August 13, 2020 Notary Public Sharon R Carsten State of Virginia NOTARY PUBLIC County of Hanover Commonwealth of Virginia Notary Registration Number 324549 My Commission expiretC - Yn Ps JUI Y 31 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU COUNCIL OF THE CITY OF ROANOKE NOTICE OF INTENT TO REMOVE LEE MONUMENT FROM LEE PLAZA REVISED NOTICE OF PUBLIC HEARING NOTICE IS HEREBY FURTHER GIVEN that the Council of the City of Roanoke will hold a public hearing on Monday, August 17, 2020, at 7:00 p.m., or as soon thereafter as the matter may be reached, at Council Chamber, 4th Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to receive public comments on the adoption of a proposed ordinance to authorize the removal of the Lee Monument located in Lee Plaza. The Act specifically amended State Code Section 152.1812 to allow localities to "remove, relocate, contextualize, or cover any such monument or memorial located on the locality's public property." State Code Section 152.1812 (B) requires the City to hold a public hearing at which time interested persons may express their views. After completion of the public hearing, the City may adopt the proposed ordinance. NOTICE Due to the COVID -19 pandemic duster, City Council may conduct this public bearing through electronic communication means without a quorum of City Council physically present in the Council Chamber, as pemlitted by law. Please contact the City Clerk at (540) 853 -2541 or derk @roanokeva.gov by 4:00 p.m. to register to speak at the public hearbW The City Clerk will provide you with information to access the public hearing and present your views. You Inay also present your views in the Council Charnber during the public hearing. The full text of the proposed ordinance is available on and after July 13, 2020, from the Office of the City Clerk, 4th Floor, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue S.W., Roanoke, Virginia, 24011. Copies are available by contacting the City Clerk, by telephone, at (540) 853.2541, or by email at clerk @roanokeva.gov. For further information on this matter, You may contact the Office of the City Clerk at (540) 853 -2541. The full text of the proposed ordinance is available on and after July 13, 2020, from the Office of the City Clerk, 4th Floor, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011. Copies are available by contacting the City Clerk, by telephone, at (540) 853.2541, or by email at clerk@roanokevagov. For further information on this matter, you may contact the Office of the City Clerk at (540) 853 -2541. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853.2541, before 12:00 noon on Thursday, August 13, 2020. Given under my hand this 17th day of July, 2020. Cecelia F. McCoy, City Clerk \J COUNCIL OF THE CITY OF ROANOKE NOTICE OF INTENT TO REMOVE LEE MONUMENT FROM LEE PLAZA NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Council of the City of Roanoke intends to remove the Lee Monument located in General Robert E. Lee Plaza, also known as Lee Plaza, 200 Block of Church Avenue, S.W., Roanoke, Virginia, Official Tax Map No. 1012104 ( "Lee Plaza "), in accordance with Section 15.2 -1812, Code of Virginia (1950), as amended, including amendments set forth in Chapter 1101, Virginia Acts of Assembly, 2020 Session (the "Act "). City Council adopted Resolution No. 41794- 070620 on July 6, 2020, to express its intent to remove the Lee Monument from Lee Plaza NOTICE IS HEREBY FURTHER GIVEN that the Council of the City of Roanoke will hold a public hearing on Monday, August 17, 2020, at 7:00 p.m., or as soon thereafter as the matter may be reached, at Council Chamber, 4th Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to receive public comments on the adoption of a proposed ordinance to authorize the removal of the Lee Monument located in Lee Plaza. The Act specifically amended State Code Section 15.2 -1812 to allow localities to "remove, relocate, contextualize, or cover any such monument or memorial located on the locality's public property." State Code Section 15.2 -1812 (B) requires the City to hold a public hearing at which time interested persons may express their views. After completion of the public hearing, the City may adopt the proposed ordinance. The full text of the proposed ordinance is available on and after July 13, 2020, from the Office of the City Clerk, 4 1 Floor, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011. Copies are available by contacting the City Clerk, by telephone, at (540) 853 -2541, or by email at clerk a,roanokeva.gov. For further information on this matter, you may contact the Office of the City Clerk at (540) 853 -2541. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853 -2541, before 12:00 noon on Thursday, August 13, 2020. Given under my hand this 13th day of July, 2020. Cecelia F. McCoy, City Clerk Note to Publisher: Please publish once as a block advertisement in the Virginia Section of the Roanoke Times, on Monday, July 13, 2020. The heading should be in 16 point type and the body is 12 point type. Please send bill to: Sherman M. Stovall, Assistant City Manager For Operations 215 Church Avenue, S.W., Room 364 Roanoke, Virginia, 24011 Please send affidavit of publication to: Cecelia F. McCoy, City Clerk 4th Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 456 Roanoke, Virginia, 24011 2 R.. S. i�,i,�n c�..Q,ila evu�x►- Why we need to remove the Lee monument Some citizens have suggested that the removal of the Lee monument is a knee -jerk reaction to recent protests or movements. While that may be the case in some communities and may have motivated the unauthorized toppling of the monument, it is not true for Roanoke City Council. Mr. Mayor, three years ago as of last Thursday, the 13th, you and I went to the parking lot of First Baptist Church in Gainsboro, hoping that a few people would join us to express our support for the victims of violence that had occurred in Charlottesville the previous day. We had informed people about the event on very short notice through social media and some email chains. We were joined by not just a few, but by a few hundred concerned citizens. If the Code of Virginia had allowed it, we could have begun the process of removing the monument that day, if not earlier, but a state law explicitly denied us that authority. In our legislative priorities for the 2020 session of the General Assembly, we specifically asked for an amendment to the Code of Virginia to allow localities to determine the future of monuments located on public property, a request we decided to include about this time last year. Clearly, this action was not motivated political correctness or by anything that has happened during the last few months. Another argument we often hear is that removing monuments is removing our history. History is simply the record of the past, and we all know that we cannot change the past. As far as the history of Robert E. Lee is concerned, the myriad of books about the civil war in general, and Lee in particular, provide us a very detailed history of his life. The monument does not add one single thing to that history, and removing it does not take one single thing away. Numerous reports of the history of civil war monuments and memorials have noted that most of them were erected in the late 19th and early 20th centuries. The Lee monument in Roanoke was not installed until 1960, 90 years after Lee's death. Reviewing the history of that time may give us a better understanding of the intended purpose of the monument. In 1954, the Supreme Court of the United States ruled that segregation of schools on the basis of race is unconstitutional. Many school systems in Virginia refused to integrate, and some closed altogether, in what became known as Massive Resistance. Three years later, Congress passed, and President Eisenhower signed, the Civil Rights Act of 1957. As Dr. Gregory Samantha Rosenthal reminded us in an email we received on July 5, 1960 was a time when Black activists were engaging in sit -ins at lunch counters and continuing their fight against Urban Renewal. In Roanoke, there were demonstrations against the environmental racism represented by the landfill in Booker T. Washington Park and the first Black children began attending formerly all - White schools. It strains credulity to claim that erecting the monument at that time was a coincidence. The history of this monument is not the history of Lee or of the Civil War; it is the history of 1960. In 1969, Linwood Holton, who was practicing law in Roanoke at the time, was elected Governor of Virginia. He had the courage to go to Richmond in January of the following year and demand an end to Massive Resistance in his inaugural address. He is someone who deserves to be honored, and we do, with a plaza on Franklin Road between the City Market and Elmwood Park. Oliver White Hill, who also practiced law in Roanoke for a time, was one of the attorneys who worked with Thurgood Marshall and others on the Brown v. Board of Education case before the Supreme Court in 1954. He deserves to be honored, and we do, by naming our local courthouse a justice center as a memorial to his life's work on behalf of civil rights. Almost all of the major officials of the Confederacy, including Lee, had served in elected office or as military officers in the United States prior to 1861. That means that they had taken an oath to support the Constitution. By taking up arms against our government, they violated their oaths and committed treason as defined by Article III, Section 3 of that Constitution. That is a part of our history that the Confederate monuments are intended to erase, turning the attack on the Union and the attempt to tear our country apart into a noble conflict fought by heroes of the Lost Cause. What we need to lose is glorifying the efforts to preserve slavery, celebrate Jim Crow, and honor Massive Resistance. Superintendents of US Military Academy (West Point): 1845 -1852 Henry Brewerton 1852 -1855 Robert E. Lee 1855 -1856 John Gross Barnard Presidents of Washington College 1848 -1861 The Rev. George Junkin 1861 -1865 vacant 1865 -1870 Robert E. Lee Washington & Lee University 1871 -1897 George Washington Custis Lee A. S. n.� [EXTERNAL] Citizen Opinion of Lee Memorial removal ),AMf1 S tvIATT NEVIS clerk 08/17/2020 12:45 PM "JAMES MATTHEWS" <xrayman @cox.net> clerk @roanokeva.gov Please respond to "JAMES MATTHEWS" <xrayman@cox.net> JAMES MATTHEWS [EXTERNAL] Citizen Opinion of Lee Memorial removal CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Please provide to Roanoke City Council: I would like to add my voice to the varied chorus concerning the Lee Memorial. I am not a racist nor a bigot. I realize that my time and words are most likely wasted, as the council has already made its decision on the rising tide of political correctness. I disagree with the removal. I think the best path forward in race relations is interpersonal relationship. Removal of this monument pits one group against another, making adversaries of people who are slowly but surely becoming friends, if not themselves, then at least their children. It will also do nothing to better anyone's life. Add to the historical narrative. Don't subtract from it. Don't decide whose past is more important. Put it to a referendum if you must. I also fear of political backlash. We are in a dire time in this country, the only solution of which is a change in leadership. Angering and energizing those who would re -elect Trump is not prudent. This is not the time for it. Keep your eye on the larger prize. The election is coming. James Matthews 441 Highland Ave SW 5408190481 Philippians 4: 8 -13 Preserve TO: Roanoke City Council, Mayor and Vice Mayor- june 15, 2020 Mayor Sherman Lea, Vice Xfayor Joe Cobb, COUr7Cil Members- Bill Bestpitch, Michelle Davis, Djuna Osborne, Anita Price, Patricia 147lrite -Boyd RE: Removal of the r7?017rfr77ertt in Lee Ploza lily r- equest to the Roonoke Cite Cora <cii is yctir- consideration regarding the planned removal of the monument to -err. Robert R. Lee in the Roanoke plaza. I understand that no rernotlal Qccul, irttll after' the 177or7th Qf lune. idly request is 1Q iarrej?y adCli`eS$ t;' 7c? RQCr ?ro; {e (r`t` Gt;`nC?t` to Oj�`er'r'EaSc?r?s i,1;1?�f we sho7ild Jest 12! vE tr ?O rl'tQ'72J: -ryt f t ,s '. _ C 'Fa t' � d,p i fin;✓ � _,F� j ee 7' r -r. i., r ?0 b LJ,,.. ,rr.� crc. 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SOr ?'? t %li'` .5ay It y (t T i t 'hi 'o ..a. =�� i`. %tl' rils iJriF'1 +�i7 :ztrre. 7 tri Liirissj`r1 { CIL?iJ.._v i•:lie nQriS2 = .EirCES to t ?iEi n7eri707`iC?_`S ij` Ro i7Qke City r'er7r0,'oc 117E ?.e° i�fvr ?7 , -io 1 ilf,j.tr, Unlike the st,%tues to Co ifecierote deod in Richmond or Salem, the rnernor ial in Lee. -'loza is riot a SMtUe or C; n1rIG i't? t?:'Lfy thC?1- 011 i' USt See. �T My Zri- obobl�' did 1.. j i - ° '' :f r' ? '_� #'f) 'e''. V. 1 .S 1rCIi1 0� �er' t ? ii -2 of ! „r t� 77 tr rl C4 I7'7 Rj7 t, ,r F ti !Id �. r..e -ii 7 r`C'C(SU,IS l :,lir ° nr ir]d am? the pIaz, , 1:_:[ 10r,4is, trl T. '° iii °i't Ci;'iC!. 7 741 21 P.O. Box 20582 Roanoke, VA 24018 A, 5-, ROANOKE CITY COUNCIL RECESSED SESSION (CITY COUNCIL STRATEGIC WORKSHOP) AUGUST 27, 2020 1:00 P.M. CHARTER HALL 32 MARKET SQUARE, S. E. AGENDA 1. Call to Order — Roll Call. Council Member Price arrived late (2:03 p.m.). 2. Welcome and Opening Remarks — Mayor Sherman P. Lea, Sr. 3. Overview of Purpose of Strategic Plan, the Update Process & Retreat Conduct. 4. Overview of Community Conversations regarding Strategic Priorities. 5. Presentation by Directors on Strategic Priorities and Advancement. 6. Council Discussion by Mayor and Members of Council. 7. Preparation for day two. 8. Recessed — 5:18 P.M. 1 E DUCATION STRATEGIC PLANNING City of Roanoke August 27, 2020 GOAL Foster an environment for lifelong learning which encompasses cradle to career and beyond through shared services and community involvement 8/27/2020 1 STRATEGIES .Early Learning and School Readiness • Distribution of Roanoke Baby Book and information on the importance of reading • Star City Reads book distribution and programs • Bilingual story times and early STEAM activities • Feed and Read Program • Parenting classes, DSS and Blue Ridge Behavioral Health partnership to support family learning ,Support of K -12 Education • Funding allocation to RCPS based on a predetermined formula - 40% of local tax revenue • 21St Century Learning Program - after school support • Summer Reading Program and RCPS+ (Partnership with RCPS +) • STEAM Programming • Star City Reads - Collaboration with 34 community Partners STRATEGIES .Preparation for Post High School Success • Youth job program information • Teen summer reading programs • Young adult programming and materials - dedicated teen Librarians and Library Teen Center facilities • job search/application classes and services • Connection with GED and college testing databases /programs • ESL student support - collaboration with Blue Ridge Literary and Virginia Western Community College .Adult Learning • Connection to resources for learning and growth • Targeted and specialized programming • Online learning resources (Universal Class, Ancestry, Lexis, Foundation Center, Findit Va and other materials • Neighborhood Library Festivals - connecting citizens to multiple partners and resources 8/27/2020 U 2 OUTCOMES ACHIEVED Feed and Read Program - 104,000 meals served since 2014 Summer Reading Program - 6,000 children served in 2019 Roanoke Baby Book - 24,000 distributed since 2014 1.1 million library items checked out in FY 2019 136,052 citizens attended Library programs in FY 2019 Star City Reads - over 150,000 books distributed Over 144,000 computer user sessions in FY 2019 and 60,000 wireless user sessions Library database resources accessed digitally approximately 211,000 times Phonological Awareness Literacy Screening (PALS) Scores - PALS K - 81.5% Pass Rate Phonological Awareness Literacy Screening (PALS) Scores - PALS 1 -3 - 65.7% Pass Rate High School Graduation Rate - 90.1 % OUTCOMES EVALUATION High School Graduation Rate Improvement Success with Phonological Awareness Literacy Screening Citizen Survey Quality Rating - 88.8% All- America City Award 2017 for Star City Reads Community Action Plan All- America City Award 2012 for Star City Reads Community Action Plan Results Best Practice Pacesetter Honors Need for further engagement with adults outside of family units as well as increased support to job seekers, entrepreneurs, and small businesses 0 8/27/2020 3 COMMUNITY SAFETY STRATEGIC PLANNING City of Roanoke August 27, 2020 GOAL Foster a community where citizens feel safe and they and their property are safe in their homes, businesses, and neighborhoods 0 8/27/2020 Il STRATEGIES Prevention - Harm to property or people • Community Oriented Policing /Community Resource Officers • Crime Prevention Programs - Domestic Violence, National Night Out, RAYSAC, Roanoke Prevention Alliance • Fire Risk Reduction - Fire Prevention and Safety Inspections /Code Compliance • Fire Prevention /Safety Programs - Art Contest, Child Safety Seat Inspections, Smoke Alarm Installations • Hazard Mitigation -Emergency Management Responsiveness - Meet /exceed standards for response time • Geographic Policing /Assignment by Zones • Strategically located Fire -EMS Stations (11) • E -911 Center Dispatch Protocols Communication and Engagement - • RPD Reads, RPD Homework Helpers, Citizen Police Academy, LeaYouth Outdoor Basketball League • Outreach Programs • DARE Program and Resource Officer Program • Fire Station Tours • STRI[TEGIES Quality of Standards and Laws - Codes, practices, and policies consistent with best practices • Maintain Accreditation • Sheriff and Jail Operations (Wide range of services for inmates) • Commonwealth Attorney • Court Operations (General District, Juvenile and Domestic Relations, Circuit) • Juvenile Court Services 8/27/2020 5 OUTCOMES ACHIEVED 8% Decrease Overall Crime 3% Decrease Violent Crimes 9% Decrease Property Crimes Low volume of significant fire incidents, fire loss, fire related injury or death Custody and care of Jail inmates 1,200 rental units inspected and certified annually 4 minute and 11 second Police response for emergency calls Fire -EMS response time targets met 90% of time 95% of E -911 calls answered within 20 seconds OUTCOMES EVALUATION Well managed Police Operations (CALEA Accreditation - 100% Compliance) Citizen Satisfaction with Policing (Citizen Survey Quality Rating - 83.9 %) Low Crime Rates Effective Police Response Effective Fire -EMS Response (CPSE Accreditation and ISO 1 Rating) Citizen Satisfaction with Fire -EMS Services (Citizen Survey Quality Rating - 94.6% for Fire and 94.4% for EMS. Need for enhanced fire safety inspections - mercantile (business) buildings , Effective Emergency Management Safe Buildings and Housing Effective Emergency Dispatching (CALEA Accredited) Sheriff's Office Nationally Accredited 1 8/27/2020 0 HUMAN SERVICES STRATEGIC PLANNING Ask 'Hiuttan Sc, ices is u eerrice Thai i.e prnrid, d «, people in ,,-der to help lhem elabilice ihci, lil, and lied oeU- .ut1licieney lluo¢�h m�idm�ee. emmse /in,�. ueaunrnl and Ihr prm idinp �>r of husk need, Of"'hsna 's on -line dictinnarti. City of Roanoke August 27, 2020 COAL Foster a caring community that uses an equitable, regional and collaborative approach to encourage preventative measures, intervention services, and self - sufficiency while providing a social safety net for citizens 00 8/27/2020 STRATEGIES External Limitations A significant % ofprograms (strategies/tactics) provided by the Department ofsocial Services are mandated by the state (which provides approx. 70% of the budget for implementation). Prevention • Promote healthy and safe neighborhoods • Promote positive youth development • Prevent poverty • Promote self- sufficiency Prevention tactics Public assistance programs Supplemental Nutrition Assistance Program (SNAP) Seasonal EnergyAssistance programs TemporaryAssistance to Needy Families (TANF) Virginia Initiative for Employment and Work (VIEW) Refugee Assistance programs .Accessibility to Services • Public awareness and education • Accessibility tactics Community Partnerships Feed, Read and Grow Financial Empowerment Centers 00 STRATEGIES ,Intervention • Early identification • Family involvement /holistic approach • Integrate citizens into society • Deinstitutionalization Intervention tactics: Child Welfare Programs • Child Protective Services and Foster Care Adult Protective Services Human Services Children's Services Act (CSA) Juvenile Services • Youth Haven, Outreach Detention /Electronic Monitoring Program .Caring Community • Empowerment • Involvement • Fostering positive "adult" relationships Caring Community tactics: Homeless Services • Blue Ridge Continuum of Care, Homeless Assistance Team (HAT) /�� 8/27/2020 OUTCOMES ACHIEVED • Medicaid provides access to health care to for 35,721 citizens in Roanoke City • 8,854 citizens ages 19 -64 receive full Medicaid coverage due to Medicaid expansion in Virginia. • Increases accessibility to medical care • 6,429 recipients having at least one office visit • 6,737 having at least one prescription filled • 1,084 treated for high blood pressure, 1,050 receiving addiction and recovery treatment services, 640 treated for diabetes, 241 treated for asthma, and 141 receiving treatment for cancer. • SNAP serves 10,638 households which include 21,426 participating members, and $3,721,263 in SNAP benefit was issued for the month • Permanency achieved for children in exiting foster care - leader in the state for three years for number of children from foster care completing adoption into forever family OUTCOME EVALOflTION • Demonstrated compliance with all applicable laws and regulations • Timeliness target 97% or higher, • SNAP 98.3% most recent measurement TANF 98.4%; consistently surpass the 97% target each month. • Child Care 99.3% timeliness; consistently exceeds the 97% target. • Monthly Foster Care visits 95% target; exceed this measure at 97.4% • Child Protective Service Overdue Response target < 5 %; most recent quarterly report is at 34% (well outside target; however, represents a 25% improvement from Pi) • Foster Children placed target is <16 %; we exceed target at 13.7% • Consistently evaluated as "good" or better by customer surveys • 2019 survey; 75.7% responded that City government does a good job of providing health and human services. 10% increase over the results from 2015. 1 8/27/2020 9 OUTCOME EVALU9TION • United Way ALICE Report - 2020 • Households that earn > poverty level but < the basic cost of living for the locality • 2016 - 14,427 households below the ALICE threshold and 10,653 below federal poverty level. • 2018 - 15,539 fell below the ALICE threshold with 8,002 households below the federal poverty level. • Improved demographic and socio- economic trends • Homelessness decreased by 13.5% in 2020 (319 in 2019 to 276 in 2020) - 561 were homeless in 2012 when Continuum of Care strategy began • In 2019, 19,812 (20 %) :all ages" living in poverty; 7,125 (32 %) < age 18 in poverty. In 2016, 20,913 (21 %) living in poverty; 7,141 (33 %) children < age 18 living in poverty. • Teen birth rate has reduced from 42.2/1,000 in 1998 to 19.3/1,000 in 2018 • 38,088 residents received benefits; compared to 40,375 in 2016 • 48 overdose deaths in 2018 compared to 15 in 2016. INFRASTRUCTURE STRHTECIC PLANNING City of Roanoke August 27, 2020 8/27/2020 10 COAL Maintain and build quality infrastructure that supports healthy residential neighborhoods, successful commercial areas, and accessible public facilities and amenities 4 STRATEGIES Environment - Quality and sustainability of natural resources • Environmental Excellence and Compliance • Stormwater - Clean water legacy and improving water quality • Sustainable Practices Buildings - Functional, accessible, sustainable, efficiently operated • Energy Efficiency • Life -cycle maintenance and repair Transportation - Network enables a full -range of mobility options delivered maintained and operated in an efficient manner • Bridge Program • Street Paving Program based on pavement rating and neighborhood strategy • Sidewalk Program with maintenance and replacement based on priorities • Pedestrian Accommodations • Bicycle Accomodations • Traffic Operations • Greater Roanoke Transit Company - Valley Metro service provided based on pulse -hub and spoke l00 8/27/2020 11 STRATEGIES Equipment and Vehicles - Safe and well maintained • Fleet Replacement Program • Preventive and Regular Maintenance • Sustainable Practices Technology - Functional and reliable, supporting business processes and needs • Monitor and maintain technology and communications infrastructure • Upgrade and replace hardware and systems • Conform to relevant technology and security standards • Alignment of technology services and systems with user needs OUTCOMES ACHIEVED DEQ Exemplary Environmental Enterprise since 2008 DEQ Sustainability Partner Carbon Footprint Reduction 11 % Utility Cost Reduction in 2019 Annual paving of primary and secondary streets based on prioritization Annual sidewalk maintenance based on prioritization Addition of bicycle and pedestrian accommodations Greater Roanoke Transit Company -Valley Metro provides reliable service Average fleet availability rate of 94% Top Digital City Reduced system failure and downtime - Technology Network Availability - 99% Improving Disaster Resiliency 0 8/27/2020 12 OUTCOMES EVALUATION Progress with environmental and sustainable practices Bridge program addresses identified needs Paving Program — 40% satisfaction rating, with resources addressing 60% of needs annually Sidewalk Program — 49% satisfaction rating, with resources to repair only the most significant hazards Solid base transit service by Greater Roanoke Transit Company - Valley Metro — Need for expanded daily service hours and service days Improving fleet availability rate, but Fleet Replacement program remains challenged Reliable technology services, but resource challenged to ensure scheduled hardware and software replacement GOOD GOVERNMENT STRHTEGIC PLANNING City of Roanoke August 27, 2020 1] 8/27/2020 13 GOAL Provide exceptional and competitive government services that are collaborative, transparent, responsive and innovative. The City will build a culture around honesty, respect, responsibility, teamwork, diversity and inclusion addressing the challenges and opportunities of the 21s' Century STRATEGIES Effective Leadership • Strategic Management (Strategic Planning, Leadership Development, Succession Planning, etc.) • Collaboration & Partnerships • Results- Outcome Orientation (Measures & Indicators) • Accountability • Citizen Boards, Commissions & Task Forces • Legislative Engagement • Leadership Positions in Professional Organizations • Advisory Panels High - Performing Employees • Foster Continued Professional Growth & Development • Employer of Choice (Brand Awareness, Strategic Well- Being, Valued & Engaged Workforce) • Nurture Employee and Leadership Resilience • Diversity as a Strength • Affinity Groups (Young Professionals, Professional Women, etc.) • Initiative Groups (Diversity & Inclusion, LEAN, Wellness, etc.) • Staff Engagement (Annual Events, Newsletters /e- letters, Organizational Celebrations) • Competitive Market Based Compensation- Benefit /Structure 8/27/2020 14 STRATEGIES • Efficient and Effective Operations • LEAN • Partnerships • Measures & Indicators • Surveys & Assessments • Audits • Customer Service Training • Accreditation Standards • Responsible Financial Management • Outcome -Based Budgeting • Fiscal Policies • Public- Facing Financial Documents • Self- Insurance /Re- Insurance • Procurement Policies STRATEGIES • Valued, Engaged and Informed Community Multi- Channel Communication • Leadership Academy • Neighborhood Outreach and Support • Citizen Boards and Commissions • Partnerships 0 8/27/2020 15 OUTCOMES ECHIEVED • Customer Satisfaction /Survey Results • External Audits • Employee Turnover Rate • Promotion Numbers • Credit Rating • Social Media Visits • Claims Received/Processed • Tax Appeals Received/Sustained OUTCOME EVALUATION • Affirmation of Credit Ratings from all Major Agencies • Awards & Recognitions • Accreditation • Citizen Survey Results • Social Media Analytics qW 8/27/2020 16 LIVABILITY STRATEGIC PLANNING City of Roanoke August 27, 2020 COAL E(7) The City of Roanoke will seek to enhance Roanoke's exceptional vitality as an attractive, diverse, culturally inclusive, vibrant and active city in which to live, learn, work and play. P 8/27/2020 17 STRATEGIES Attractive Community • Lower crime rates • Increase owner occupied housing • Zoning patterns and maintenance code enforcement Providing for residential areas, neighborhood and commercial centers, Encourage maintenance of buildings • Compatible design and well maintained structures Setting design standards; Landscaping requirements, urban design requirements, Complete Streets Eliminating blight conditions Accessible and Inclusive Community • Bicycle and pedestrian friendly community infrastructure Bike lanes and sidewalks and greenways Complete Streets • Access to public transportation • Routes, timing, stops /shelters, facilities, info Connecting to regional destinations Convenient access to city services • Neighborhood schools and branch libraries STRATEGIES Quality Amenities Diverse offering of cultural events and exhibits • GO Fest, Arts in Parks, and numerous Elmwood concerts and festivals Quality recreational programs and park facilities • Celebrating arts, outdoor recreation, and active living • Rivers Edge complex Growing neighborhoods and neighborhood centers • Complete neighborhoods; full life- cycle, walkable, housing options Well managed environmental and cultural resources • Carvin's Cove, Mill Mountain, Roanoke River Greenway 8/27/2020 OUTCOMES ACHIEVED Through housing partnerships, we complete 30 -40 housing projects each year Provided one park /1,420 residents -- 1.6 times the national average Parks mowing cycle is at 16.4 days; three days longer than the national standard 1,600 acres of parkland maintained Provided 1,532 recreations programs to 213,221 participants Supported 83 recreation events Collected 32,593 tons of residential trash, 5,437 ton of recyclables, 8,362 tons of bulk and 1,147 tons of brush Berglund Center hosted 408 events for 419,000 people OUTCOMES ACHIEVED The City's urban forest, consisting of over 20,000 trees, is well- maintained and tree canopy is sustained -An integrated system of 123 miles of paved and natural surface trails -A system of modern branch libraries is accessible in neighborhood settings Diverse and inclusive collections of books, DVD and resources at each branch library Libraries usage increased three -fold Raleigh Court circulation increased from 49,300 to 143,135; Door count from 34,493 to 133,922 since branch renovation 0 8/27/2020 19 OUTCOME EVALUATION ,Library services and programs earned a satisfaction rating of 89% ,Parks and Rec earned national accreditation for the third time in FY19; 100% compliance with standards .Achieved a 93% good or excellent "quality" rating for recreation programs ,Trash collection customer satisfaction rating of 90% ,Bulk and brush rating of 73% ,Recycling rating of 83% ,The City's efforts to promote environmental awareness received a rating of 55% ,Support of neighborhood organizations received a satisfaction rating of 58% 11 OUTCOME EVALUATION 8/27/2020 ,72% of residents rated quality of life in the City as either Excellent or Good ,83% indicated Roanoke's transportation system allows for a good mix of transportation options (up 3% from 2015) ,75% indicated there is a good mix of housing types /affordability in Roanoke (up 3% from 2015) 81 % of residents would recommend living in Roanoke to someone who asks ,80% indicate Roanoke's neighborhoods as good places to live ,47% indicated downtown off- street and on- street parking is reasonably available 70% satisfaction rating was given for the maintenance of trees along City streets and within parks ,76% rating was given for mowing and maintenance of parks 84% rating was conveyed for the City's parks, trails, greenways and recreation facilities 00 Pill ECONOMY STRATEGIC PLANNING City of Roanoke August 27, 2020 GOAL Cultivate a thriving business environment and innovative workforce opportunities to ensure the prosperity of our community, recognizing our role in both the regional and global economies 8/27/2020 21 STRATEGIES ,Workforce Development • Connect with businesses to reveal workforce issues that we try to resolve • Coordinate on seminars, workshops, customized training and with direct visits /calls to businesses • Coordinate in -kind matches, marketing support (i.e. CCAP, CoLab, RAMP, etc.) .Asset Development • Tax Abatement programs. Historic Tax Credits and Historic, Conservation, and Rehabilitation Districts • Alleviate extraordinary cost burden to site development • Enterprise Zone, Opportunity Zone, Tourism Zone Implementation ,Business Development • Business Attraction • Roanoke Regional Partnership agreement- marketing, research, Talent Attraction, etc. 0 STRATEGIES ,Business Development (cont.) • Business Retention and Expansion Activities • Business visits, liaise with RRP/VEDP, provide news, events, and activities monthly • Business Creation and Nurturing • Innovation Corridor branding /narration/coordination, Valley Innovation Council • Partnerships • Working with our Partners: RRP, Chamber, SBDC, VA Career Works, VEDP, DRI, Hotel Roanoke, V V-BR, and each of our surrounding Localities ,Asset Promotion • Marketing /branding outreach efforts • Defining, curating and marketing the City of Roanoke and regional assets • Ensure our efforts are executed in a coordinated and cohesive manner across all appropriate multimedia platforms. ,Economic Inclusion • Bank On Roanoke Valley Program • Financial Empowerment Center 8/27/2020 22 OUTCOMES ACHIEVED - Relationship building and trust building .Business growth and retention & workforce /talent growth and retention .Revitalization of older structures in the City .New developments Leveraging State and Federal funding or tax deferral /avoidance. -Attracted/Retained/Expanded • PowerSchool, Encore, Deschutes, Eldor, AEP Engineering, Humm, Revlon/Eliz. Arden, Orvis, Eaton, Apex Solutions 225 business personal visits (currently, calls) each year OUTCOMES ACHIEVED ,Assisting over 20 technology- oriented businesses ,Launched new regional joint efforts: WVRIFA, RVBA, VFRIFA ,Regularly communicate each partner at least twice or more frequently each year. Obtained $270,000 in grant funding and approximately $300,000 in matching grant funding to plan and implement a Financial Empowerment Center. • Secured a $20,000? Planning Grant to plan a Financial Empowerment Center. • Applied for and received the $250,000 two year Implementation Grant to fund a FEC for two years • Opened the Financial Empowerment Center in July 2020 �J 0 8/27/2020 23 OUTCOME EVALUATION Post Great Recession robust transformation of Roanoke City with over 2000 new residents, .Nearly $2,300,000 added to City revenue in the past 5 years from just 3 performance agreements .Filled most all sites and buildings in Industrial Parks AND downtown (revitalization) .Annual Investment & jobs Reported (Ave.4 years 2015- 18)= $100MM and 450 .Bank On Roanoke Valley program opened more than 1,000 accounts since the program's implementation in Jan. 2014. • Popularity was such that citizens began requesting individual financial counseling sessions. Funding was secured and the Financial Empowerment Center was launched as a result. 8/27/2020 24 ROANOKE CITY COUNCIL RECESSED SESSION (CITY COUNCIL STRATEGIC WORKSHOP) AUGUST 28, 2020 9:00 A.M. CHARTER HALL 32 MARKET SQUARE, S. E. AGENDA 1. Call to Order — Roll Call. All Present. 2. Welcome and Opening Remarks — Mayor Sherman P. Lea, Sr. 3. Review of day one. 4. Council consideration of revisions to Strategies /Outcomes, etc. At 12:19 p.m., the Mayor declared the meeting in recess for a Closed Meeting. 5. Closed Meeting to discuss the disposition of City -owned property and /or the acquisition of real property by the City, where discussions in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. At 1:49 p.m., the meeting reconvened. Certification of Closed Meeting. (7 -0) 6. Council consideration of revisions to Strategies /Outcomes, etc. 7. Wrap Up /Next Steps. 8. Adjourned — 3:48 p.m. 2 � CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 28, 2020 Subject: Request for Closed Meeting This is to request that City Council convene in a Closed Meeting to discuss the disposition of City -owned property and /or the acquisition of real property by the City, where discussions in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. --------------------------- Robert S. Cowell, .J r. City Manager Distribution: Council Appointed Officers