Loading...
HomeMy WebLinkAboutCouncil Actions 08-28-20 Spc. Mtg.BESTPITCH 41848 - 082820 ROANOKE CITY COUNCIL SPECIAL MEETING OF COUNCIL AUGUST 28, 2020 4:00 P.M. CHARTER HALL 32 MARKET SQUARE, S. E. AGENDA 1. Call to Order — Roll Call. All Present. 2. Purpose of Special Meeting. The purpose of this meeting is to (i) consider adoption of measures to provide hazard pay to certain public safety employees substantially dedicated to the mitigation or response to the COVID -19 pandemic disaster through the use of CARES Act funding provided to the City; and (ii) consider the adoption of measures to provide bonuses to other employees pursuant to Section 15.2 -1508, Code of Virginia (1950), as amended, through the use of general funds of the City. 3. a. Consideration of the adoption of measures to provide hazard pay to certain public safety employees substantially dedicated to the mitigation or response to the COVID -19 pandemic disaster through the use of CARES Act funding provided to the City. Adopted Ordinance No. 41848 - 082820. (7 -0) b. Consideration of the adoption of measures to provide bonuses to other employees pursuant to Section 15.2 -1508, Code of Virginia (1950), as amended, through the use of general funds of the City. Adopted Ordinance No. 41849 - 082820. (7 -0) 4. Adjourned — 4:10 p.m. OFFICE OF THE CITY MANAGER WA Noel C. Taylor Municipal Building 215 Church Avenue, SW, Suite 364 Roanoke, Virginia 24011 August 27, 2020 ROA N O K E 540'853.2333 www. roa n okeva.gov HAND DELIVERY AND ELECTRONIC DELIVERY The Honorable Mayor Sherman P. Lea, Sr., and Members of City Council Noel C. Taylor Municipal Building, Room 456 215 Church Avenue, S.W. Roanoke, Virginia Re: Call of Special Meeting of Roanoke City Council Dear Mayor Lea and Members of Council, Pursuant to Section 10, Meetings of Council Generally, of the Roanoke City Charter, I call for a Special Meeting of Roanoke City Council for Friday, August 28, 2020, at 4:00 p.m. The Special Meeting will be held in the Market Building, Charter Hall 32 Market Sq., S.E., Roanoke, Virginia. The purpose of this meeting is to (i) consider adoption of measures to provide hazard pay to certain public safety employees substantially dedicated to the mitigation or response to the COVID -19 pandemic disaster through the use of CARES Act funding provided to the City; and (ii) consider the adoption of measures to provide bonuses to other employees pursuant to Section 15.2 -1508, Code of Virginia (1950), as amended, through the use of general funds of the City. An agenda for this Special Meeting is enclosed. Please let me know if you have questions. cerel , Robert S. Cowell. Jr. Roanoke City Manager Enclosure: Agenda for Special Session CC. Cecelia F. McCoy, City Clerk Daniel J. Callaghan, City Attorney Troy A. Harmon, Municipal Auditor Sherman M. Stovall, Assistant City Manager for Operations R. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Timothy R. Spencer, Senior Assistant City Attorney V CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 28, 2020 Subject: Provision of Hazard Pay and Appreciation Pay Background: The COVID-19 Pandemic has presented many challenges with ensuring the continuity of government operations and provision of services. During the pandemic, City employees have continued to perform assigned duties and tasks. City public health and safety employees have endured substantial risks in the performance of their duties. All other City employees have also faced challenges in the performance of their duties during the pandemic. Because of economic factors associated with the COVID -19 Pandemic, City employees did not receive a pay raise for FY 2020 -2021. In recognition of the dedicated service provided during the pandemic, City employees are deserving of a one -time payment. The payment will be provided to full -time and part -time employees who worked between March 1, 2020 and dune 30, 2020. Considerations: City Council approval is required to provide the one -time payment. Full -time public health and safety employees will receive hazard pay of an additional $3.50 per hour up to a maximum amount of $2,000, with part -time public health and safety employees receiving up to a maximum amount of $1,000. All other full -time City employees will receive appreciation pay of up to $1,000, with part -time employees receiving up to a maximum of $500. The projected cost of the hazard pay is approximately $1.4 million and will be paid from CARES Act funds. The projected cost of appreciation pay is approximately $1 .1 million and will be paid from FY 2019 -2020 year end funds. Pursuant to Section 10 of the City Charter, by notice dated and delivered on August 27, 2020, the City Manager called a special meeting of City Council for August 28, 2020 for City Council to consider these actions. Recommended Action: Adopt the attached ordinance providing for hazard pay to sworn public health and safety employees as more particularly described in the attached proposed ordinance. Adopt the attached ordinance providing for appreciation pay to all other City employees as m2lp-particularly described in the attached proposed ordinance. Rob S. Cowell, Jr City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Deputy City Manager W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance 2 CS IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 28th of August, 2020. No. 41848 - 082820. AN ORDINANCE authorizing and approving the payment of hazard pay in recognition that certain public health and safety employees endured substantial risk created by the COVID- 19 pandemic disaster, designating the method for the payment of such hazard pay, and dispensing with the second reading of this Ordinance by title. WHEREAS, because of the substantial risk endured by the City's public health and safety employees created by the COVID -19 pandemic disaster, the City would like to award such employees hazard pay as allowed by the Coronavirus Aid, Relief, and Economic Security Act ( "CARES Act ") for those public health and safety employees employed by the City and Sheriff s Office between March 1, 2020 and June 30, 2020 in the manner set forth in this ordinance; and WHEREAS, City Council desires to recognize the risk and service these dedicated public health and safety employees demonstrated during the COVID -19 pandemic disaster. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. In accordance with the CARES Act, all full -time public health and safety employees who worked for the City's Fire /EMS Department, Police Department or Sheriffs Office between March 1, 2020 and June 30, 2020 (the "Hazard Period "), shall receive hazard pay of an additional $3.50 per hour for all hours worked during the Hazard Period up to a maximum total payment of $2,000 on the City's September 30, 2020 pay date, such additional payment to be subject to all applicable tax withholdings. 2. In accordance with the CARES Act, all part-time public health and safety employees who worked for the City's Fire /EMS Department, Police Department or Sheriffs Office during the Hazard Period, shall receive hazard pay of an additional $3.50 per hour for all hours worked during the Hazard Period up to a maximum total payment of $1,000 on the City's September 30, 2020 pay date, such additional payment to be subject to all applicable tax withholdings. 3. Public health and safety employees who work for the Fire /EMS Department, Police Department or Sheriffs Office not eligible to receive hazard pay under the CARES Act, may receive a one -time payment in appreciation as authorized by City Council funded by the General Fund. 4. The second reading by title of this Ordinance is hereby dispensed with pursuant to the provisions of Section 12 of the City Charter. ATTEST: City Clerk. (� 11� IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 28th day of August, 2020. No. 41849- 082820. AN ORDINANCE authorizing and approving a one -time payment in appreciation to certain City full -time employees in the amount of $1,000 each, a one -time payment to certain City part-time employees in the amount of $500 each, and dispensing with the second reading of this Ordinance by title. WHEREAS, because of the economic factors cause by the COVID -19 pandemic disaster, the City was not been able to accord its employees a pay raise for the current fiscal year; and WHEREAS, City Council desires to reward the continued good work and dedication of the City's employees through these difficult times. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: All full -time employees who worked for the City between March 1, 2020 and June 30, 2020, including all department directors, the City's Constitutional officers and their employees, Court Clerks and personnel, as well as Council- appointed officers, shall receive a payment in appreciation of their service during the COVID -19 pandemic in the amount of $1,000 each on the City's September 30, 2020 pay date, such payment to be subject to all applicable tax withholdings. 2. All part-time employees who worked for the City between March 1, 2020 and June 30, 2020, including all employees of the City's Constitutional officers, shall receive a payment in appreciation of their service during the COVID -19 pandemic in the amount of $500 each on the City's September 30, 2020 pay date, such payment to be subject to all applicable tax withholdings. 3. Employees who work under a prorated work agreement will receive a prorated payment in appreciation. 4. City Council, the City Manager, the Deputy City Manager, the Assistant City Manager, members of any Boards or Commissions, poll workers, Berglund Center event staff, and any employees authorized to receive hazard pay, shall not receive any payment authorized by this Ordinance. 5. The second reading by title of this Ordinance is hereby dispensed with pursuant to the provisions of Section 12 of the City Charter. ATTEST: City Clerk.