HomeMy WebLinkAboutCouncil Actions 09-08-20ROANOKE CITY COUNCIL
INFORMAL SESSION
SEPTEMBER 8, 2020
9:00 A.M.
CITY COUNCIL CHAMBER
215 CHURCH AVENUE, S. W.
AGENDA
DAVIS
41850 - 090820
The City of Roanoke is a safe, caring and economically vibrant community in
which to live, learn, work, play and prosper
A vibrant urban center with strong neighborhoods set amongst the spectacular
beauty of Virginia's Blue Ridge
Call to Order -- Roll Call. Mayor Lea and Council Member
Osborne were absent.
Welcome. Vice -Mayor Joseph L. Cobb
NOTICE
This morning meeting will be televised live and replayed on RVTV Channel 3 following
the 2:00 p.m. session on Friday, September 11 at 7:00 p.m., and Sunday,
September 13 at 4:00 p.m.; and video streamed through Facebook Live at
facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the
hearing impaired.
ITEMS FOR ACTION:
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(5 -0)
1
A communication from Council Member Michelle L. Davis, Chair, City Council Personnel
Committee, requesting that Council convene in a Closed Meeting to discuss a
personnel matter, being the annual performances of the Council- Appointed Officers,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
(5 -0)
A communication from Council Member Michelle L. Davis, Chair, City Council Personnel
Committee, requesting that Council convene in a Closed Meeting to discuss a
personnel matter, the interviewing candidates for the position of Roanoke City Attorney,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
(5 -0)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of City -owned property and /or the acquisition of real
property by the City, located at 0 Lewiston Avenue, N. W., where discussion in an open
meeting would adversely affect the bargaining position or negotiating strategy of the
public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
(5 -0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. (NONE.)
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL.
Council Member Bestpitch recommended the adoption of a resolution requesting
Lee Enterprises to establish a regional hub for design work.
BRIEFINGS: NONE.
At 9:08 a.m., the Vice -Mayor declared the Council meeting in recess for a
Legislative Committee meeting.
At 9:43 a.m., the Vice -Mayor declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 450, fourth floor, Noel C. Taylor
Municipal Building; and thereafter reconvened at 2:00 p.m., in the Council
Chamber.
ROANOKE CITY COUNCIL
REGULAR SESSION
SEPTEMBER 8, 2020
2:00 P.M.
CITY COUNCIL CHAMBER
215 CHURCH AVENUE, S. W.
AGENDA
The City of Roanoke is a safe, caring and economically vibrant community in
which to live, learn, work, play and prosper
A vibrant urban center with strong neighborhoods set amongst the spectacular
beauty of Virginia's Blue Ridge
1. Call to Order - -Roll Call. Mayor Lea was absent.
The Invocation was delivered by Rabbi Kathy Cohen, Temple Emmanuel
Reform Congregation.
The Pledge of Allegiance to the Flag of the United States of America was
led by Vice -Mayor Cobb.
Welcome. Vice -Mayor Cobb.
NOTICE:
This afternoon's Council meeting will not be televised live; however it will be
replayed on RVTV Channel 3 on Friday, September 11 at 7 :00 p.m., and
Sunday, September 13 at 4:00 p.m.; and video streamed through Facebook Live
at facebook.com /RoanokeVa. Council meetings are offered with closed
captioning for the hearing impaired.
3
ANNOUNCEMENTS:
The Council of the City of Roanoke is seeking applications for the following
current vacancies and /or upcoming expirations of terms of office:
Building and Fire Code Board of Appeals — one vacancy (Builder)
City Planning Commission — one vacancy
City of Roanoke Finance Board — one vacancy
Equity and Empowerment Advisory Board - seven vacancies
Mill Mountain Advisory Board — one vacancy
Roanoke Neighborhood Advocates — two vacancies
Towing Advisory Board - one vacancy
Youth Services Citizen Board - three vacancies
Access the City's homepage to complete an online application for the
abovementioned vacancies.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Presentation of the Government Finance Officers Association Certificate of
Achievement for Excellence in Financial Reporting for the City's and Pension
Plan Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ended
2019, to the Department of Finance. The Vice -Mayor presented the plaques
to Amelia Merchant, Director of Finance.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council,
as he may deem appropriate.
Shaheed Omar, 927 Wasena Avenue, S. W., appeared before the Council
regarding concerns about guns, drugs and gangs in the City.
Ryan Reilly, 210 North Eddie Street, Tullahoma, Tennessee, appeared
before the Council to bring awareness to the suffering of homicide victims
and the purchase of ceramic stars in their memory.
Barbara Duerk, 2607 Rosalind Avenue, S. W., appeared before the Council
about the good, bad, and the ugly.
0
4. CONSENT AGENDA:
(APPROVED 6 -0, as amended)
All matters listed under the Consent Agenda are considered to be routine by the
Members of City Council and will be enacted by one motion. There will be no
separate discussion of the items. If discussion is desired, the item will be
removed from the Consent Agenda and considered separately.
C -1 A communication from the City Manager requesting that Council ratify the
action to schedule a public hearing and advertise a public comment period to
amend the 2019 HUD Annual Action Plan.
RECOMMENDED ACTION: Concurred in the request.
C -2 Annual report of the Western Virginia Water Authority for the fiscal year
ending June 30, 2020.
RECOMMENDED ACTION: Received and filed.
C -3 Annual report of the Roanoke Public Library Advisory Board for the fiscal
year ending June 30, 2020.
RECOMMENDED ACTION: Received and filed.
C -4 Annual report of the Roanoke Redevelopment and Housing Authority for
the fiscal year ending June 30, 2020.
RECOMMENDED ACTION: Received and filed.
C -5 Annual report of the Audit Committee for the fiscal year ending June 30,
2020.
RECOMMENDED ACTION: Received and filed.
C -6 Minutes of the Audit Committee held on Wednesday, March 4, 2020.
RECOMMENDED ACTION: Received and filed.
C -7 Reports of qualification of the following individuals:
The Honorable Hilary Griffith as the Juvenile Domestic and
Relations Court representative of the Court Community Corrections
Program Regional Community Criminal Justice Board for a three -
year term of office, commencing July 1, 2020 and ending June 30,
2023;
Edward Garner and Duane Smith as Commissioners of the
Roanoke Redevelopment and Housing Authority for four -year terms
of office, each, commencing September 1, 2020 and ending
August 31, 2024;
5
James Smith and Karri Atwood as members of the City Planning
Commission for four -year terms of office, each, commencing
January 1, 2021 and ending December 31, 2024;
Paula Prince and Jash Bansal as members of the Human Services
Advisory Board for four -year terms of office, each, commencing
December 1, 2020 and November 30, 2024;
Valerie Brown as a member of the Roanoke Arts Commission for a
three -year term of office, commencing July 1, 2020 and ending
June 30, 2023;
Ssunny Shah as a City representative of the Visit Virginia's Blue
Ridge, Board of Directors, for a one -year term of office,
commencing July 1, 2020 and ending June 30, 2021;
Samuel Lionberger, III, as a member of the Roanoke Civic Center
Commission for a three -year term of office commencing October 1,
2020 and September 30, 2023; and
Michael McEvoy as a Citizen at Large representative of the
Roanoke Valley Broadband Authority for a four -year term of office
ending December 12, 2021.
RECOMMENDED ACTION: Received and filed.
C -8 A communication from the City Attorney requesting that Council
schedule a public hearing to be held on Monday, September 21, 2020, at
7:00 p.m., or as soon thereafter as the matter may be heard, or such later
date and time as the City Manager may determine, in his discretion, to
convey City owned property located at 0 Lewiston Street, N. W., to
James C. Thompson.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA:
5. PUBLIC HEARINGS:
a. Consideration of proposed amendments to the City's 2019 HUD Annual
Action Plan. Robert S. Cowell, Jr., City Manager.
No action taken.
6. PETITIONS AND COMMUNICATIONS: NONE.
�-1
7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance of the FY2021 "Four- For - Life" Grant for Emergency
Medical Services from the Commonwealth of Virginia Department
of Health.
Adopted Resolution No. 41850 - 090820 and Budget Ordinance
No. 41851- 090820. (6 -0)
2. Acceptance of the Fiscal Year 2020 Coronavirus Aid, Relief, and
Economic Security Act — Coronavirus Relief Funds for the Board
of Elections.
Adopted Resolution No. 41852 - 090820 and Budget Ordinance
No. 41853 - 090820. (6 -0)
3. De- appropriation of Fiscal Year 2020 Coronavirus Aid, Relief, and
Economic Security Act — Provider Relief Funds.
Adopted Budget Ordinance No. 41854 - 090820. (6 -0)
4. Acquisition of real property rights in connection with the Garnand
Branch at Garden City Boulevard Stream Restoration Project.
Adopted Ordinance No. 41855 - 090820. (6 -0)
5. Execution of Amendment No. 1 to the Agreement for Purchase and
Sale of Real Property located at 23 Centre Avenue, N. W.
Adopted Ordinance No. 41856- 090820. (6 -0)
6. Execution of Amendment No. 2 to the First Reinstated Agreement
for the Exchange of Real Estate dated September 17, 2019,
between the City and Greater Roanoke Transit Company.
Adopted Ordinance No. 41857 - 090820. (6 -0)
7. Execution of Amendment No. 2 to the First Reinstated Agreement
for the Exchange of Real Estate dated September 17, 2019,
between the City and Rutherfoord Partners, LLC.
Adopted Ordinance No. 41858 - 090820. (6 -0)
COMMENTS OF THE CITY MANAGER.
N
The City Manager offered the following comments:
Solid Waste Collection Schedule Changes
• Citizens are reminded, because City offices were closed on Monday
for the Labor Day holiday, all residential /commercial solid waste
collection will be delayed one day this week.
National Preparedness Month
• The City of Roanoke, in partnership with WDBJ -7, is recognizing
September as National Preparedness Month with Roanoke's
Prepareathon campaign.
• Online resources will be posted all month long on social media
featuring stories, trainings, and webinars on flood awareness and
emergency preparedness.
• Also, to help educate citizens about the importance of flood
preparedness, the City invites those impacted by the Flood of 1985 to
share their story — let us know what happened, and what short- and
long -term effects the event had on your life.
• Please send stories and content (pictures and video) to Danielle
DeHart in the Stormwater Division at danielle.dehart(aD-roanokeva.gov.
Arches Project Unveiled
• The Arches, a new public art project under Memorial Bridge, held its
first free family story time on Saturday, September 5, to officially
introduce the project to the public.
• The Arches is a reimagined space that brings opportunities for
community, art, and mindfulness; and it is the product of collaboration
by residents from the Mountain View, Norwich, Raleigh Court, and
Wasena neighborhoods. The Virginia Children's Theatre and the
Roanoke Arts Commission will host story times at the Arches each
Saturday in September at 11 :00 a.m.
b. CITY ATTORNEY:
1. Execution of a Quitclaim Deed from the Commonwealth of Virginia
conveying the residual rights -of -way, easements, and other
property interest remaining in connection with the Fairfax Avenue
and Williamson Road Corridor Project.
Adopted Ordinance No. 41859 - 090820. (6 -0)
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
F-*
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
Adopted Resolution No. 41860- 090820 urging Lee Enterprises to establish a
regional hub for design work.
(6 -0)
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
NONE.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. See below.
At 2:56 p.m., Vice -Mayor Cobb declared the Council Meeting in recess for
continuation of Closed Meeting in the Council Chamber, Room 450, Noel C.
Taylor Municipal Building.
At 5:37 p.m., the Council Meeting reconvened with Vice -Mayor Cobb
presiding and all Members of Council in attendance, with the exception of
Mayor Lea.
CERTIFICATION OF CLOSED MEETING. (5 -0, Mayor Lea and Council
Member Osborne were absent)
Appointed Scott Terry - Cabbler to replace Lora Katz as a member of the City
Planning Commission for a four -year term of office, commencing
January 1, 2021 and ending December 31, 2024.
Appointed Angela Wimberly to replace Robyn Mitchell (Citizen at-
large /Business) as a member of the Youth Services Citizen Board for a
three -year term of office ending June 30, 2023.
12. ADJOURNED - 5:38 P.M.
E
SHERMAN P. LEA, SR.
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., SUITE 452
ROANOKE, VIRGINIA 24011 -1594
TELEPHONE: (540) 853 -2444
FAX: (540) 853 -1145
EMAIL: MAYOR(uROANOKEVA.GOV
September 8, 2020
The Honorable Vice -Mayor Joseph L. Cobb and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Cobb and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
G�
Sherman P. Lea, Sr.
Mayor
SPL:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
September 8, 2020
Public
VACANCIES:
Term of office (Builder) on the Building and Fire Code Board of Appeals ending June 30, 2023.
Term of office on the City Planning Commission ending December 31, 2024.
Term of office (Citizen Member) on the City of Roanoke Finance Board ending June 30, 2022.
Terms of office on the Equity and Empowerment Advisory Board ending October 31, 2023.
Unexpired term of office on the Mill Mountain Advisory Board ending June 30, 2020.
Unexpired terms of office on the Roanoke Neighborhood Advocates ending September 30, 2021
and September 30, 2022, respectively.
Term of office on the Towing Advisory Board ending October 31, 2023.
Term of office (Citizen at Large /Business) on the Youth Services Citizen Board ending June 30,
2023.
SHERMAN P. LEA, SR.
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
Email: clerk @roanokeva.gov
September 8, 2020
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
Council Members
William D. Bestpitch
Joseph L. Cobb
Michelle L. Davis
Djuna L. Osborne
Anita J. Price
Patricia White -Boyd
I wish to request a Closed Meeting to discuss the annual performances of the Council -
Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as
amended.
Sincerely,
Michelle L. Davis, Chair
City Council Personnel Committee
MLD:ctw
SHERMAN P. LEA, SR.
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
Email: clerk @roanokeva.gov
September 8, 2020
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
Council Members
William D. Bestpitch
Joseph L. Cobb
Michelle L. Davis
Djuna L. Osborne
Anita J. Price
Patricia White -Boyd
I wish to request that Council convene in a closed meeting to discuss a personnel matter,
the interviewing of candidates for the City Attorney position, pursuant to Section 2.2 -3711
(A)(1), Code of Virginia (1950), as amended.
Sincerely,
Michelle L. Davis, Chair
City Council Personnel Committee
MLD :ctw
CITY COUNCIL AGENDA . •
a �#
To: Honorable Mayor and Members of City Council
Meeting: September 8, 2020
Subject: Request for Closed Meeting
This is to request that City Council convene in a Closed Meeting to discuss the
disposition of City -owned property and /or the acquisition of real property by
the City, located at 0 Lewiston Street, N.W. (Tax Map Number 6421113), where
discussions in an open meeting would adversely affect the bargaining position
or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3),
Code of Virginia (1950), as amended.
-- 1L'6d_ a Air.
- --
Vc� Robert S. Cowell,
City Manager
Distribution: Council Appointed Officers
Starr Trail and Memorial Garden Roanoke City Council August 17"' 2020
Good evening council members my name is Ryan Reilly and I am the cousin of murder victim
Cassandra Starr Pizzi. I stand before you today requesting both a singular show of support for her life cut
short an also a more lasting and permanent show of solidarity for the families of this great city whom
have and sadly one day will lose a loved one in similar fashion. I do want to thank a special member of
council who saw the hurt me and my family were and are still dealing with as her case remains unsolved,
and that is Vice Mayor Joe Cobb. As did every member of city council on and or around May 23rd 2020
Mr. Cobb received an email from myself despite realizing that I am not a citizen that he represents, he
still took the time out of his day amidst the pandemic and if I may say his own personal pain and
suffering to reach out and offer not only words of strength and comfort but also ones of hope. Therefore
Mr. Vice Mayor I just wanted to thank you for the bottom of my heart, and to say that this community is
served greatly by you. You sir represent all that is right in civil service and will forever have my
unwavering support and everlasting respect. With that sir I would now like to present to you a shirt
individual created to represent the work I hope we can all come together and accomplish for not only
the residents of this great city but also for the ones she has lost.
I would like to switch gears to what is at the heart of the reason that I am here and that is I am
asking for a temporary show of support from a community that I was born in, and that many of my
family members still call home. Many of us often look to the stars, and or the heavens for inner peace,
strength, and hope for better and brighter days. Here in Roanoke we have one that has not only
previously been a source of community support when a loved one was lost due to a DUI in the early and
mid - nineties, and more recently promoting the same level community support for the first responders
fighting on the front lines amidst this global pandemic. I have been made aware of an off the record
comment made by the mayor's office an I quote "that the mill mountain star is only lit up for people
whom have made significant contributions to the city /county." This conversation took place with a
member of the media on or around May 21st of this year. I would argue that if this is the official
position, that every single person that goes to work everyday and continues to contribute to this great
city are making significant and lasting impacts. We currently are witnessing the exact opposite play out
in cities across America. People choosing to tear things and each other down at a time when we need to
be lifting each other up. That is exactly what I seek to accomplish with this proposed Star Lightning on
Oct 3 d of this year. I currently have a petition signed by over 400+ individuals who feel that this is not
only a wonderful display of support for grieving families locally but also a symbolic message to the
criminals behind these acts that their victim's lives will not be forgotten. Imagine the conversation that
would ignite all over social media and within the main stream media as to why the Mill Mountain Star
was illuminated purple which would serve a dual purpose. First to my cousin Cassadra Starr Pizzi both to
her immediate and distant family, it would symbolize that she isn't forgotten. That the citizens and
leaders of this city will never forget the lives cut tragically short on these here streets, and to everyone
else spark a conversation as to how we can further and more permanently honor victims of further
senseless tragedies.
Homicide is a tragedy that one can not quantify the depths of the pain of the loved ones left
behind unless they have experienced it personally. I pray that no one in this room and or that hears this
never goes through an experience like this ever again. I am however a realist and realize that these
Starr Trail and Memorial Garden Roanoke City Council August 17`h 2020
senseless acts of violence are a part of our society. It falls at the feet of everyone here to try and do
everything we can to eradicate them from our culture while simultaneously realizing until that is
accomplished there are families torn apart and they need our love and support. Speaking of families
torn apart by homicide. In Roanoke this yet it has affected the lives of the following adult victims loved
ones in a way that is absent of understanding.
Mahir U. Abdullah
Nassion A. Brewer
Eric G. Surface
April S. Barnicoat
Cassandra S. Pizzi
William F. English
It is for the memory of the above that I am proposing an Art & Parks collaboration with
funding coming from both private /and public funds. This collaboration starts with the purchasing of
ceramic stars and then becoming commissioned pieces of designed by local artists to be displayed all
throughout Roanoke. I am asking for this project that one star for each victim be purchased. This
project should not only spark an interest in the arts but also simultaneously bring the real reality of
homicide to the forefront in the hopes of sparking conversations on ways to bring the rise in violence
down. According to City Manager Bob Cowell and that of police chief Sam Roman and I quote. "All it
takes is a conversation." The beginning of that conversation should be centered around support for the
victims and their families. This is where I feel this project can begin to bring about community healing
and systemic change further shaping Roanoke into a shining example of what civil leaders can do to help
a hurting community. Another city I have previously called home is where this idea and or the art
component is derived from. To showcase the city of Clearwater, Florida ahead of Tampa hosting the
2012 Republican National Convention the city contracted with a company out of Gibbon, Nebraska Icon
Poly to create ceramic dolphins. These were then turned into beautiful ceramic murals by the hands of
local artists and placed throughout Clearwater and the greater Tampa Bay region. It has been come to
be known locally as the "Dolphin Trail." The trail has become quite the tourist attraction. The creation of
the Starr trail and memorial garden would serve a much greater civic purpose. It is my belief that, many
local and national retailers and businesses would easily rally behind this cause to help offset the cost of
the stars as I understand the budgetary restrictions all municipalities currently face. Despite them we
shouldn't be short sighted in our visions as what we do today as far greater implications on future
generations than the virus that we are currently forced to deal with. I will be speaking in the coming
days to Mr. Douglas Jackson, Roanoke Arts and culture Director about this, and looking for his expertise
in commissioning local artists to participate in this venture. I will seek on behalf of all the family
members here today and or watching at home that they be reached out to and consulted with as to
create a more personal collaboration within this project if they see fit. These stars would then be place
throughout the city perhaps in front of a local business that donated money for their creation, and or
local civic buildings with the city. The public would then be able to see them on display for a full year at
each location thus brining awareness to the artistic talent of local artists and the cities commitment to
Starr Trail and Memorial Garden Roanoke City Council August 17`h 2020
the arts in general, while simultaneously bringing back to the forefront that many of this cities families
are suffering and need a community to not only understand their pain, but also to rally around their
fellow citizens showing them that they, nor their loved ones will ever be forgotten. There shall be a RFID
label placed on each star allowing for anyone to scan it to learn not only about the project in its entirety,
but also of the life lost, and of the artist who has managed to bring a since of healing and hope to many
grieving families across this great city and county. As another form of a way to offset the cost of this
project and further fund additional homicide awareness and anti -gun violence programs a donation tab
will be included in the previously mentioned part of the RFID label. After the previously mentioned year
these Stars would be moved to their permanent home in a newly created Starr Memorial Garden. This
would be created with a property currently maintained by Roanoke Parks and Rec as to not increase
much of a financial and or maintenance burden on the department. This park would run in conjunction
with the Mill Mountain star as a symbol of hope for not only the community that wants to see the end
to these senseless killings, but also one of hope for families who often wait in excess of 6 months to a
year just to see an arrest made, not to mention then the time that leads up to a trial, and then the trial
itself. These families share a bond that we will share forever, and it is my opinion that we owe it to
them to provide them some semblance of peaceful strength and hope for the pain they will endure for
the rest of their lives. In addition to the artistic Star murals the memorial garden shall have a large prick
paver star on the ground where if future homicide victim families would love to see their loved name
engraved in it they will have that opportunity. Also I small fountain almost wishing well that we used to
see in malls all across America with the ability to be illuminated you guessed it purple providing a
somber reminder to all that see it lit up that sadly another family has lost a loved one to homicide and is
in need of the city love and support through this difficult time. Lastly a Japanese Cherry Blossom that I
myself will personally donate to the park in honor of my families loss but also in show of support and
peaceful solidarity for all the families absent of answers, in the hope that their pain and suffering will
soon be ended by at the very least some answers as to how and why their loved one was taken from
them.
I know council has previously discussed a task force that was trying to come up with viable ways
to curb the recent uptick in gun violence. I now want to shift the conversation to just that gun violence
and a way in my mind to curb it. I am seeking to provide residents with a resource that currently doesn't
exist anywhere in America that I am aware of. That is civically funded supplemented by private
donations. I am calling it the Roanoke Assistance Program and R.A.P. for short. We all are aware of the
ever - changing economic climate that both individuals and municipalities are currently facing. It is within
these bleak economic times that many in dark places in search of a light. It is possible that absent of this
light the potential for the further deterioration of one's mental health could be increased. Therefor this
program would seek to prevent that further deterioration and providing residents an outlet which I
believe decreases the likelihood of them committing acts of violence they potentially would have if they
had fallen victim to their own darkness without the creation of this new light. It is modeled after a
benefit that many have as a part of their employer's benefit package potentially, however with currently
nearly 11% of Americans out of work many may have lost this benefit. It is designed to put people in
direct connection virtually with a counselor allowing them to discuss any number of issues. I feel mental
health is the greatest precursor to the potential of someone becoming violent and using a gun as there
means to carry out their act. If you couple the mental health crisis with that of the current economic
state it is easy to see how the two have created the perfect storm leading to a rise in gun related acts of
Starr Trail and Memorial Garden Roanoke City Council August 17th 2020
violence to include but not limited to homicide. To flatted the curve in the increase in gun violence here
within the community I am asking city council to consider such a program and to use some of the RFID
Star mural money, city, state, and federal resources at your disposal to create a program to help the
most countless residents who perhaps seem invisible to those who are responsible to assist them in
their attempt to make this town our town a shining example for all of VA to turn to. One who leads the
state in the reduction of violent crimes where guns are used in the form of a civic /shared vision.
It is within this entire proposal I am seeking to do three things here within my hometown. One
on October 3rd, 2020 illuminate the Mill Mountain Star purple to be a temporary reminder to the
families who lost a loved one this year to homicide that the city hasn't nor will ever forget you. Secondly
create a permanent and lasting memorial garden for the same families to have a place to remember
their loved ones in peaceful reflection with the families of others. In that support structure that would
exist is the only way these residents can get through this. Homicide is nothing anyone of this community
should ever feel as if the burden of grief rests solely on their shoulders, rather within the hearts and
minds of other families who have also lost loved ones due to the same senseless act. It also should
reside within every single one of their fellow neighbors. If it takes a community to raise a child, it also
shall take a community to grieve over the loss of that same child. These victims were all the child of
someone and or father /mother to another. Lastly a potential avenue for the city to evaluate the
effectiveness of a program that residents can use to assist them in dealing with their current mental
health situation. One that if goes unchecked and or monitored could potentially have devastating and
life threating consequences for the entire community at large. Thank you so very much for your time,
allowing me just a simple Roanoke boy by birth, to attempt to seek a lasting way to honor those our
great city has lost, and an attempt to save those who currently feel as if they have no hope and violence
is their only way out. May you choose to assist in the illumination over this great city, and not hide
underneath the blanket of troubled times further perpetuating this problem that if we work pointed and
targeted now we can see it drastically reduced in the streets of this city we all love.
KtYL jue-, col
9/sl:�ZQ
Thank you Mayor and members of the City Council for hearing me today. In May, I spoke to the Council
about a person walking who was hit and killed on Brandon Avenue.
Today, I am speaking because three people were killed by drivers while walking in Roanoke in the last
week.
• On Thursday, September 3rd, Albert Cager Jr. was hit and killed by a driver on Salem Turnpike
NW.
• On Friday, September 4th, a man and woman were hit by a driver on Williamson Road NE. The
woman died.
• On Monday, September 7th, a woman was hit and killed by a driver on Hershberger Road NW.
When the City of Roanoke launched its "Every Corner is a Crosswalk" pedestrian safety campaign this
summer, three people had already been killed while walking in the city this year. Now, that number has
doubled in less than a week.
The City of Roanoke needs to do more than admonish drivers to respect the legal rights of people
walking. The City of Roanoke needs to take positive action to make its streets safer - it needs to invest in
safe sidewalks throughout the city, invest in street lighting, and invest in crosswalks and infrastructure
to slow down drivers and give space to people walking.
This deadly week highlights the need for the City Council to provide leadership to Roanoke's built
environment and correct past mistakes that have created dangerous conditions for people walking and
biking. The Department of Public Works, City Manager, and others involved in making our streets safe,
or unsafe, need to know that the City Council believes traffic deaths are preventable and supports them
prioritizing the safety of people over the speed of vehicles.
Whether planning for a livable built environment in the City's next Comprehensive Plan or making
decisions about corridors during repaving, the City of Roanoke needs to actively decide to prioritize the
safety of people walking, biking, taking transit, and driving in order to prevent tragedies like this in the
future.
Sources:
• Thursday death: https / /roanoke com/ news /local/ crime - and - courts /roanoke- pedestrian -dies-
after - collision article 15d762a8- 90e6- 5e4f- aee5- 7blcOcf5eab5.html The driver did not stop
and, to my knowledge, has not been apprehended.
• Friday death: https / /roanoke com/ news /local /woman- killed- man - injured- in- vehicle-
pedestrian collision in roanoke - police- say /article 6cc1007f-d933-55b1-b4a5-
93d6f5215d99.html
• Monday death: httPS:ZZwset.com/news/loca I/d rive r-wa nted-afte r-stri ki ng-ki I I i ng-wom a n-o n-
hershberger-road-in-roanoke The driver did not stop and, to my knowledge, has not been
apprehended.
• Crosswalk campaign: https• / /www wsls com/ news /local /2020 /07/18 /every- corner -is -a-
crosswalk roanoke- campaign- promotes - rules -of- the -road/
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 8, 2020
Subject: Ratify the Setting of a Public Hearing and a Public Comment
Period for Amending 2019 HUD Annual Action Plan
Background:
In March 2020, the President signed legislation approved by Congress for the
Coronavirus Aid, Relief and Economic Security Act (CARES Act) granting
additional Community Development Block Grant (CDBG) and Emergency
Solutions Grant (ESG) for participating jurisdictions in addition to normal
entitlement funding from the U. k action April 20, 2020 and juneUrban ,
Development (HUD). City Council to
2020 to allocate CDBG -CV and ESG -C 2funds the City l eligible
activities
notification at on from
the 2019 Annual Plan. On dune 9, ,
HUD of an additional $894,995 in ESG -CV2 funds to be used to prevent, prepare
for, and respond to the coronavirus pandemic (COVID -19) among individuals
and families who are homeless or receiving homeless assistance; and to
support additional homeless assistance and homelessness prevention activities
to mitigate the impacts of COVID- 19omhe UDCommunity ofiRs sands community
issued a Request for Proposals qualified
partners to program $ 500,000 of these ES-CV2 funds to address
proposals lolsebat
le
needs in the community. The application p eiod for these
midnight on August 19, 2020.
Considerations:
In conforming with the City's Citizen Participation Plan (CPP), a public hearing is
required before amending the City's Annual Plan. The City amended its CPP to
require no less than a 5 day comment period to amend its Annual Plan for
activities covered by CARES Act funding, Manager u retained plannedthto 15 day
request notice
Coun�il
setting public hearings. The City g er
authorization at the August 17, 2020 session of City Council but the request
was inadvertently omitted from the August 17, 2020 Agenda. The City Manager
advertised the comment period t 2:OOt less
C than S ity Council d sneeds to ratify phelse
hearing for September 8, 2020 a p
actions.
Recommended Actions:
Ratify the action of the City Manager to advertise a public comment period of
no less than 5 days to coincide with the September 8, 2020 City Council regular
meeting, and ratify the action of the City Manager to schedule a public hearing
for Tuesday, September 8, 2020, at 2:00 p.m., or as soon thereafter as the
matter may be reached, or at such other date and time as the City Manager may
determine, for the purpose of receiving public comment on the use of
$500,000 in ESG -CV2 funding to address eligible needs related to the
preparation, prevention and response to the COVID -19 pandemic affecting the
City's homeless population or assist those that may become homeless due to
COVID -19.
frA Robert S. Cowell. jr
City Manager
Distribution: Council Appointed Officers
W. Brent Robertson, Assistant City Manager for Community Development
Sherman M. Stovall, Deputy City Manager
Amelia C. Merchant, Director of Finance
Chris Chittum, Director of Planning, Building and Development
Keith Holland, Community Resources Program Administrator
2
W E S T E R N V I R G I N I A
i WATER AUTHORITY
BOARD OF DIRECTORS
August 4, 2020
City Clerk
City of Roanoke
215 Church Avenue S.W., Suite 456
Roanoke, VA 24011-1536
Dear Ms. Moon:
To comply with the Statement of Policy on Appointments by Roanoke City
Council, I am enclosing our Strategic Plan which is a summary of work
completed by the Water Authority & Board. Also enclosed is a record of Board
meeting and Committee meeting attendance. Our Comprehensive Annual
Financial Report will be provided in the fall when the report has been completed.
Sincerely,
Gayle Shre sbury
Secretary
WVWA Board of Directors
Our Mission is Clear
601 S. Jefferson Street •Suite 200 • Roanoke VA 24011 -2414
540 - 283-2906. 540 - 283 -8217 (fax) • gayle.shrewsbury@westernvawater.org
WESTERN VIRGINIA WATER AUTHORITY
Board of Directors Attendance
FY 2020
Board Meeting
John Bradshaw
July 18, 2019
Harvey Brookins
Bob Cowell
Don Davis
Tom Gates
Randall Hancock
Shirley Holland
Hunter Young
Board Meeting
John Bradshaw
September 19, 2019
Harvey Brookins
Bob Cowell
Don Davis
Tom Gates
Randall Hancock
Shirley Holland
Hunter Young
Bob Cowell
John Bradshaw
Board Meeting
Don Davis
Harvey Brookins
October 17, 2019
Tom Gates
Randall Hancock
Shirley Holland
Hunter Young
Audit Committee Meeting
Harvey Brookins
November 21, 2019
Bob Cowell
Randall Hancock
Dan O'Donnell
Board Meeting
John Bradshaw
November 21, 2019
Harvey Brookins
Bob Cowell
Don Davis
Tom Gates
Randall Hancock
Shirley Holland
Hunter Young
Board Meeting
John Bradshaw
January 16, 2020
Harvey Brookins
Bob Cowell
Don Davis
Randall Hancock
Shirley Holland
Dan O'Donnell
Hunter Young
Board Meeting
John Bradshaw
Harvey Brookins
February 20, 2020
Bob Cowell
Don Davis
Randall Hancock
Shirley Holland
Dan O'Donnell
Hunter Young
John Bradshaw
Dan O'Donnell
Board Meeting
March 19, 2020
Harvey Brookins
Bob Cowell
Don Davis
Randall Hancock
Shirley Holland
Hunter Young
Compensation Committee Meeting
Don Davis
April 24, 2020
Dan O'Donnell
Shirley Holland
Hunter Youn
Bob Cowell
ti
Governance Committee Meeng
John Bradshaw
May 21, 2020
Don Davis
Randall Hancock
Board Meeting
John Bradshaw
April 16, 2020
Harvey Brookins
Bob Cowell
Don Davis
Randall Hancock
Shirley Holland
Dan O'Donnell
Hunter Young
Bob Cowell
Board Meeting
John Bradshaw
May 21, 2020
Harvey Brookins
Don Davis
Randall Hancock
Shirley Holland
Dan O'Donnell
Hunter Young
Board Meeting
Harvey Brookins
John Bradshaw
June 18, 2020
Bob Cowell
Don Davis
Randall Hancock
Shirley Holland
Dan O'Donnell
Hunter Young
Western Virginia Water Authority
Our History
Watersheds, not local government boundaries, determine water resources and wastewater
service. Therefore, an organization that spans localities is a logical unit to manage water
resources and wastewater services. In Virginia, the best way to do this is with an authority.
On July 1, 2004, the water and wastewater operations of the City of Roanoke and Roanoke
County consolidated to become the Western Virginia Water Authority. The Western Virginia
Water Authority was the first authority in the Commonwealth formed from two existing
entities to treat, deliver and administer water and wastewater.
Five years later, on November 24, 2009, Franklin County officially joined the Western Virginia
Water Authority, and on July 1, 2015, Botetourt County joined. The Authority now provides
water service to over 62,000 customer accounts and wastewater service for more than 55,000
accounts in the City of Roanoke, Roanoke County, Franklin County and Botetourt County.
The Authority also contracts to operate the water and wastewater systems for the Town of
Fincastle and Town of Boones Mill.
The Authority's Executive Director, Michael McEvoy, reports to an eight member Board of
Directors who represent the Authority's customers.
Our Mission
The mission of the Western Virginia Water Authority is to protect and manage essential water
resources through the delivery of quality water and wastewater service to our customers.
Our Vision
The Western Virginia Water Authority will enhance the well -being and quality of life for our
regional community. We will accomplish this vision:
• By being a leader in regional cooperation;
• Through the effective use of technology and innovative water management practices;
• With a highly skilled and motivated team of employees; and
• By protecting natural resources through education and conservation.
Our Strategies
Organizational Management
Organizational Management includes leading the Authority in a collaborative manner that (1) develops our
current and future workforce; (2) promotes economic development; and (3) works with partner jurisdictions to
provide a sustainable source of water and wastewater service for the greater regional area.
Technology & Innovation
The Authority will utilize technology and innovative water management practices to improve the efficiency of
the organization. This includes (1) the use of current computer technology for billing, geospatial systems (GIS)
and work orders, and back office operations to reduce costs; (2) upgrading equipment, vehicles and facilities
to increase work output and be more energy efficient; (3) improving the organization's cyber security; and (4)
increasing efficiencies with current and new software.
Sustainable Practices
The focus on sustainable practices includes
(1) positioning the Authority for service
opportunities and system expansion; (2)
developing a rate structure that provides for
the safe upkeep and efficient operation of its
facilities; and (3) providing infrastructure that
is resilient and meets customer needs.
Community Engagement
As a regional entity, the Authority will embrace
community engagement through (1) active
involvement on community boards; (2)
educational outreach to current and future
customers; (3) a strong presence on electronic
media and at community events; and (4) the
delivery of excellent customer service.
Resource Management
The Authority will pro - actively manage
our water and wastewater systems by (1)
identifying and reducing inflow & infiltration
into the sanitary collection system; (2)
identifying and minimizing unaccounted for
non - revenue water; (3) meeting all regulatory
compliance requirements; and (4) investing in
infrastructure replacement and rehabilitation.
3
Our 'sois Clear
I :-
The Authority will develop our current and future workforce, promote economic development and work
with partner jurisdictions to provide a sustainable organization and source of water and wastewater.
Strategy: Develop current and future workforce
Objectives:
• Support high school and adult apprenticeship and internship programs to train and attract future
employees
• Update recruiting and retention program with emphasis on management and professional -level staffing
positions
• Employ a workforce reflecting the demographic diversity of the Authority's service area whose growth is
supported by individual career development plans
• Organize and promote involvement in a business consortium to better facilitate the transition of High
School students into workforce training for WVWA and the other businesses
Strategy: Design new benefits and policies aimed at all workforce generations
Objectives:
Establish employee teams with multiple generational members and job classifications to engage in
designing new benefits and policies to meet various work styles, values and motivators
Create an environment where employees are empowered by the idea of uplifting our community and
service area
• Transition to self- funded Health Insurance for employees
Strategy: Create a vibrant safety culture to maintain a safe work environment and increase
employee safety awareness and responsibility
Objectives:
Revise business plan for safety to increase employee involvement and recognition; effectively
communicate safety and health issues; enhance the current safety training program; establish written and
communicated safety policy and work practices; and enhance record keeping utilizing data analytics
Strategy: Promote a culture of innovation across all divisions of the Authority
Objectives:
• Develop partnerships with area universities as well as member and non - member localities to develop new
technologies, future workforce and improve processes and technologies
• Encourage and support professional development activities through training, vendor technical
presentations, self- directed study, and attendance at technical conferences and trade shows
• Enhance employee understanding of Authority Mission, Vision and Core Values
• Establish and Information Technology Steering Committee
• Expand knowledge capture systems applicable to water and wastewater infrastructure. Develop new
employee training programs to utilize the knowledge capture systems
I - � �= = 11PITt am
The Authority will fully use technology to better serve our internal and external customers and increase
operational efficiencies
Strategy: Utilize the latest technology in order to create greater efficiencies and effectiveness
for both internal users and customers
Objectives:
• Work towards open web- based /mobile design platforms and open architecture work management
solutions
• Develop and execute Asset Management Implementation Plan informed by recommendations presented
in 2019 Asset Management Needs Assessment
• Develop and execute GIS Update Implementation Plan informed by recommendations presented in 2019
GIS Needs Assessment
• Develop and implement enterprise Project Management solution for Capital Projects
• Utilize the latest technologies to monitor, improve and provide greater efficiencies of the Authority's
infrastructure
• Implement standardized Operational database software across Water and Wastewater Treatment
Facilities
• Create real -time performance measures for asset management with Key Performance Indicator
Visualization tools to ensure ongoing success
Strategy: Utilize state -of- the -art equipment, vehicles and facilities to meet industry standards
and best practices, increase work output and be more energy efficient
Objectives:
• Implement electric /gas utility tracking at all Water and Wastewater Treatment Facilities
• Upgrade existing Process & Facility Maintenance work order software for treatment plants
Creation of cost efficiencies for motorized fleet so as to operate vehicles at the lowest possible cost thru
tracking of idling times of vehicle, driving habits of drivers, efficient oversight of vehicle repairs
Align office space allocation and location with functional needs of department and provide facility
upgrades to promote more efficient and productive work environment
Improve technology used to share information with internal and external staff
Strategy: Improve cyber security to protect data integrity, confidentiality and availability
Objectives:
• Enforce a security architecture plan that covers IT and SCADA systems and provides for a disaster
recovery plan
• Design and implement a secure and integrated SCADA network for all Water Quality treatment assets
Strategy: Develop a comprehensive paperless process to increase efficiency with current
and new software
Objectives:
• Fully utilize MUNIS as a HRMS to manage HR records, actions, evaluations, training and benefits.
Identify additional opportunities to automate routine business functions
• Ensure cost effective ways to pay vendors
�=- 1 -7.1 = T1 4T, i ti 4 17.,
The Authority will seek opportunities to partner with local governments and other political
subdivisions, develop an aggressive Capital Improvement Program, and have an affordable rate
structure that allows for continued infrastructure improvements and growth while maintaining a
healthy financial standing and adequate reserves for contingencies.
Strategy: Position the Authority for service opportunities and system expansion
Objectives:
• Develop and maintain relationships with partner jurisdictions and economic development entities
• Anticipate service needs for likely economic development locations
• Evaluate staffing levels for current and anticipated system growth and expansion, including increased
capital spending and associated O &M needs
• Incorporate a business model supporting future growth of the service areas and customer base
including promoting cross - jurisdictional collaboration and training opportunities
Strategy: Protect public funds by prudent budgeting, equitable and sustainable rate
structures
Objectives:
• Update rate plan that supports investing in our infrastructure, providing growth opportunities and
financial stability of the overall Authority
• Explore innovative opportunities to offset cost and increase revenue
• Utilize tools, techniques and financing options to improve the efficiency of business operations
Strategy: Provide infrastructure that is resilient and meets customer needs
Objectives:
• Expand 10 -year capital plan to meet the current and future needs of our service area all water
treatment facilities
• Develop long -term (25 year) capital spending and associated financial plans
• Develop Comprehensive Water and Sewer Infrastructure Master Plans for the WVWA service areas
• Develop and Implement tracking of Water / Wastewater treatment performance measures to
benchmark against national standards
• Develop Risk Management Plan across the Authority to manage risk and to protect long term viability of
the organization
Strategy: Maintain financial stability
Objectives:
• Provide sound financial planning and management practices for strong reserves, prudent use of debt
and efficient operating and capital budgets while periodically reviewing investment strategies and
viability of partner institutions to meet objectives
• Review guidance from industry and bond rating agencies for performance benchmarks
• Implement new asset management system for financial reporting
6
Y
t W
The Authority will demonstrate our brand and promote our vision through a multi - channel strategy
Strategy: Protect our natural resources through education and conservation
Objectives:
Continuously develop K -12 water based curriculum aligned with the most current VA SOLs to be
presented in classes within our service area
Work with local governments to schedule presentations for civic league and neighborhood groups
Maintain a robust website and literature library to provide customers timely information
Identify land conservation activities to improve water quality
Strategy: Expand the Authority's presence on social media and at community events
Objectives:
Have a visible presence at community events related to our core vision
Monitor social media trends and emerging technologies to make sure that the Authority is using current
resources to keep customers informed
Strategy: Deliver excellent customer service
Objectives:
Provide personal customer service in a timely manner
Utilize Authority Cares program to assist customers in need of paying their water utility bills
• Revaluate and modernize plan review and approval process for new development and redevelopment
projects submitted thorough member jurisdictions
Create training material and online help for commercial customers to take control of their water
management and reach out these customer to engage them in the educational opportunity
Provide ability to offer one billing statement for multiple locations
Provide customers real -time information on outages
Strategy: Maintain active involvement on community boards
Objectives:
Maintain Authority presence on professional and community boards that relate to our vision
Encourage staff to become involved in state and national professional organizations
I
Jill
The Authority will pro - actively invest in our water and wastewater systems to provide for our existing
and future customers while meeting all regulatory compliance measures.
Strategy: Meet all regulatory compliance requirements
Objectives:
• Maintain full compliance with all state and federal monitoring requirements and monitor legislative and
regulatory activity by federal and state agencies to stay abreast of future requirements
• Establish taskforce overseeing regulatory compliance
Strategy: Develop and administer effective sewer collection system asset monitoring and
protection activities to maximize system service life
Objectives:
• Minimize sanitary sewer overflows through modeling, asset replacement and the identification and
reduction of inflow & infiltration into the sanitary collection system
• Implement an approved Industrial Pretreatment program to effectively manage and monitor industrial and
commercial contributions
Strategy: Identify and minimize unaccounted for non - revenue water
Objectives:
• Utilize existing and emerging technologies to identify and reduce non - revenue water
Strategy: Invest in infrastructure replacement and rehabilitation as well as plant performance
management and improvements
Objectives:
• Ensure that all Authority distribution and collection systems infrastructure is properly sized and within
its expected life
• Update and maintain all plant capital assets to accepted industry standards and within expected lives
• Complete audit of all existing Water Treatment facilities electrical accounts to determine eligibility for
participation in qualified PJM endorsed programs such as demand response
• Integrate technology and asset management to support business decisions
8
Public Li'' QA
D20 �xxe W
Melrose Branch Circulation
106.042
,1G"
83.986
■
F11 18 38,949
Feed & Read
With all six branches feeding
students under the age of 18
Monday - Saturday, the City
Libraries continue to see an
increase in meals served on an
annual basis. Even with the
pandemic, Feeding Southwest
VA still fed hungry Idds in the
parking lots.
Meals Served
W2018 *42019 +42020r'
Include Renovation and
Expansion of Belmont
and Main (Phase 2) in
5-year Capital
improvement Plan
'Data through 7/31/2020
• Through March 2020
In July 2019, the new
Melrose Branch opened to
the public. The dramatic
increase in circulation and
program attendance
indicate appreciation for
the investment made by
the City Library system to
meet neighborhood needs.
Restore Funding for
Part-time Staff
�: -% Lq
Contents
-2-
page 3
I. Purpose & Organization
page 4
II. Branch Summaries
page 7
III. Pandemic Silver Lining
page 8
IV. Collaborations
page 9
V. Celebrations & Recognition
page 10
VI. Board Recommendations
page 11
VII. Conclusion
VIII. Board Members" Terms and Attendance
page 12
page 13
IX. Star City Reads Partners
-2-
Purpose & Organization
The Roanoke Public Library Advisory Board acts in an advisory capacity for the Roanoke City
Council, the Roanoke City Manager, and the Director of Libraries on matters pertaining to the city's
libraries. Board members review statistical reports, proposed plans, and programming related to the
libraries; liaise with branch libraries to report activities and challenges; attend and observe library
functions; offer constructive feedback to the Director of Libraries; and make annual reports to City
Council. The Board normally meets at 8:30 a.m. on the third Thursday of each month. Although
meetings are usually held at the Main Library, occasionally the Board convenes at a library branch to
attend a special program or observe an on -going renovation. This year the Board met at the Melrose
Branch in January to observe the installation of the modern art in the branch's patio Due to the social -
distancing mandate necessitated by COVID -19, the Board meetings were conducted via Zoom in April,
May, and June of 2020.
A major function of library administration is to determine the materials preferred by the patrons
at each branch location and to anticipate future needs. Continued and frequent assessment of the
branches ensures that Roanoke's citizens have access to modern equipment and sufficient space for
community activities. Every renovation process includes extensive community input, which results in
a branch library that is unique in both design and collection. Consideration is also given to the nearby
resources so that the branch will be compatible with existing neighborhood interactions. Innovative
activities and rapid changes in technology often require the restructuring of common spaces as well as
periodic updating of computers and other electronic equipment.
The members of this advisory board have a wide range of expertise including education, law,
and library science as well as government and non - profit service. This year, board liaisons between
branch libraries and/or one of the Library's 34 community partners were as follows:
Cassy Ammen - Main
Erin Ashwell - Resigned
Ben Bazak — Raleigh Court Branch, CHIP
Jeanne Bollendorf — Williamson Road Branch
Jessie Coffman — Law Branch
Jane Field — Gainsboro Branch
Marianne Gandee — Belmont Branch, BRL
Douglas Jackson — Resigned
Greg Johnston — RCPS
Amy Morgan — Melrose Branch
Liz Quintana — Virginia Cooperative Extension
Scott Tate — Virginia Tech
In August, Doug Jackson resigned to become the Arts and Cultural Coordinator for the Roanoke Art
Commission. Erin Ashwell resigned in December when she and her family relocated to Richmond.
The Board is grateful to Doug and Erin for their service and will miss their contributions. Amy
Morgan was appointed to finish out Doug Jackson's term. In March, Liz Quintana was appointed to fill
Erin Ashwell's vacated seat on the Board.
Board member terms and attendance records are listed in the tables at the conclusion of this
report. As required by City Code (Article II, Sect. 18 -17), the Board's monthly minutes were filed with
the City Clerk. In June, Marianne Gandee and Ben Bazak were re- elected by acclamation to their
positions as Chair and Vice -Chair respectively. The submission of this report will complete the Board's
official tasks for the 2019 -2020 fiscal year.
-3-
Branch Summaries
The Belmont Branch serves as an important community hub for the southeastern quadrant of
the city. Rarely idle, the adult and teen area computers provide needed internet access for many
neighborhood patrons. During the school year, adults normally take advantage of Belmont's quieter
atmosphere during the morning and early afternoon hours. In mid - afternoon, throughout the year,
about 30 students daily arrive for the meals and snacks in a safe, nurturing environment. Current plans
for a refresh of this busy branch include moving the meeting rooms, expanding the Teen Center, and
adding a science patio to the back of the building. These improvements will provide needed space for
science, art, and crafts as well as additional seating capacity and better electrical service. For the
citizens who view Belmont as a "home away from home," these upgrades will enhance the offerings
available at this community resource and expand the potential for better social services. Architectural
renderings of the possible $3,000,000 future expansion envision how a 5,000 square foot addition
would greatly benefit the neighborhood, resulting in a facility comparable to the Melrose Branch.
Roanoke's first automated, stand -alone electronic branch, the Crystal Spring E- Branch has
been in the planning stages for more than 2 years and will be the city's newest library site. Located in
the median of the 2200 blocks of Crystal Spring and Richelieu Avenues, the 500 -item kiosk will
provide Roanoke residents with easy access to high- demand books and DVD's as well as new and
classic children's literature. Patrons will have the added convenience of two book drops to return
materials. In addition, the location will function as a site for programming and a connection point for
local businesses. Once the kiosk is in place, a tudor -style roof will be constructed to protect the module
and patrons from the elements when in use. Project completion is expected in late summer of 2020.
Following installation, the Roanoke Arts Commission is planning to install a decorative wrap which
will be representative of the neighborhood and enhance the unit.
A relatively small library, the Gainsboro Branch is actively involved in the life of the
community and regarded as a valuable resource. Recent additions to Gainsboro's special local history
collection as well as more than 100 images have been processed, scanned, and uploaded to the Virginia
Room's digital data base. Staff members assisted with several well - attended programs focusing on the
neighborhood's heritage, some of which received local news coverage. In anticipation of the refresh
scheduled for the fall of 2020, 80% of the branch's collection was weeded; and the entire collection of
DVD's and CD's has been transferred to locking cases, which will save an enormous amount of staff
time. Initial ideas for a meeting to gather community input for the approaching renovation and a visit
by the design consultant were cancelled due to the coronavirus closure of the libraries. Instead, flyers,
asking for community input, were distributed to the neighborhood; and the conference with the library
consultant was successfully accomplished through Zoom. Refresh plans include:
• painting the interior.
• replacing the shelving, carpet, and furniture in the main reading room and the children's area.
• replacing the carpet and furniture in the meeting room.
• reconfiguring the teen area for more flexibility.
• converting the Virginia Y. Lee room to a quiet reading room.
Remodeling in the teen area will necessitate a 2 -3 week closure of the branch; the project is scheduled
to be completed by early winter. These improvements should enhance the branch's ability to manage
the feeding program that delivers food to children daily throughout the year and to better serve with the
needs of the neighborhood.
�!
Roanoke City Code requires that its Law Library be located in the courthouse. Although this
branch is only staffed on a part -time basis, the system has three librarians cross- trained to work there.
Court - related filing fees, which at one time funded the expensive reference materials for the Law
Library, have dropped off. One required item, Virginia Code, must be in hard copy and costs
$25,000 /year. With the exception of the VA Code, everything else is in digital form, which means that
this branch has the potential to become a completely digital branch with keyless access for its users.
Unfortunately, the cost for all requisite materials is now $80,000, which greatly exceeds the $42,000
budget. Even though extended afternoon hours would increase library use, raising awareness for more
funding is the biggest concern for this branch.
As the nucleus of the Roanoke City's library services, Main plays a vital role in the downtown
sector. Recently, the Main Library expanded the Feed, Read, and Grow initiative and entered into a
cooperative agreement with the Department of Social Services (DSS) to provide weekly opportunities
for citizens to apply for various programs, such or SNAP, TANF,
completing forms find the library
assistance. People who need access to computers
environment less intimidating and appreciate the convenience of a "one- stop" solution to navigate the
social services bureaucracy. Building on the success o a partnership additions:
sf the Department of Social
Services, the Main Library and Carihon, future plans
• educational opportunities for parents
• access to specialized books on common parenting concerns.
With regard to the more traditional library services, the Virginia Room located at Main continues to be
an invaluable archive for genealogy and historical research as the central repository of unique Roanoke
historical documents and photographs. Recently, the Virginia Room provided author Nelson Harris
with key background information for his latest book, The Roanoke Vallev in the 19401s. Due to its
capacity and convenience for evening events, the Main Library remains a popular venue for music and
literary programming as well as a quiet refuge for study and reflection.
Two well- attended events celebrated the opening of the expansive and beautifully designed
Melrose Branch: the Library Foundation Preview on July 21st and the public ribbon cutting on July
22nd. Guest author, Monique Fields, signed her book Honevsmoke at both events and spoke about her
writing experience at the public event. City Council's generous $30,000 contribution to the opening
day collection assisted in the substantial increase in circulation for the branch. On August 29th,
Melrose hosted a discussion by two National Book Award winners, author Ibram X. Kendi and poet
Justin Phillips Reed, to a SRO audience. This event stimulated the formation of a well- attended, five -
week book study on Kendi's 5tamned from the Beginning during the winter. In October, branch
organized the annual Melrose Fall Festival. At this popular family - friendly gathering,
received pumpkins, Star City Reads distributed free books, the VA Dept of Health gave free flu shots,
and many other community non - profits helped to provide a fun afternoon for all. A November event,
"Turkey & All That Jazz," featured the NRV Band and a turkey give -away for families in need. With
job- seekers utilizing the services of the Goodwill Business Center, the library staff has had more time
to focus on helping patrons, validating the unique partnership with Goodwill. STEAM activities for
pre - schoolers in the new lab were scheduled monthly for the 3rd Wednesday and featured creative
projects with related free books to take home. Teens enjoyed the music lab and the teen room's wide
variety of books and games; older patrons appreciated the quiet afforded by the secluded reading room.
The dramatic overall increase in circulation, programming
by hegibrary attendance,
o meet the neighborhood's needs. ne indicator
of the appreciation for the time and money
-5-
Raleigh Court had another banner year. The extremely popular branch worked in concert with
the neighborhood patrons and the nearby public schools.
• The after - school feeding program routinely h school and middle school studenptesr day and
became a go -to hangout for hig
• Feeding Southwest Virginia worked with branch
rhase�fresh fruits and veget tiles.
Markets where students used play money t y Y F u
•The temporary outside addition of the Fire greatly pon which improved piece
building's curbside appeal but a provided a foundation
of community artwork can be erected when the Dog is returned.
Other popular programs offered and well- attended during the year included:
• summer pizza and board game evenings
• elementary library visits during which all kids completed a library scavenger hunt
and received a library card
• Christmas cookie decorating,
• daily summer Feed and Read events
• Wasena Family Night, and
• Gary Keel's (author of the no
Executive Order 14900) panel discussion on
civics featuring a local judge and Roanoke City government teacher.
The library continued to host the Raleigh Court Book tCnub, one
with Valley's
their monthly selections
years) public book groups. This group, 20 members g,
and discussions via Zoom during the pandemic closure months.
The Williamson Road Branch serves a very diverse neighborhood, and its multi- language
collection reflects the community's ethnicity. Located near a busy middle school, this recently
and
renovated branch attracts large numbers of students during the after - school hours for food, games
extracurricular activities. One particularly successful campaign this year was a library card drive,
which encouraged students to apply for their own library card. A variety of intriguing programs
throughout the year included the following:
• a salsa class
• a well- attended Thanksgiving event
• a "painting with apples" session
• special story hours
• a lactation- support class led by a special consultant.
The Saturday morning rocket program was particularly enjoyed by many students. As a part of a recent
collaboration with the Roanoke Community Garden Association, one of their associates is planning the
exterior children's garden area, which will then be tended by Master Gardeners. Throughout the year,
the high use of the community room by neighborhood organizations underscored the value that the
neighborhood places on their library branch.
The Garden City Branch and the Valley View Branch are two, often overlooked, library
locations that operate to circulate library materials. Patrons order materials, the courier deposits
requested items in a locker, and the patron is informed of the locker number and the code that opens it.
Deliveries are made daily and offer an ideal solution for our patrons who do not want to, or perhaps are
unable to, travel to a full- service library branch. Both of these branches as well as the Crystal Spring
E- branch also function as service points for library programs and represent a valuable way to connect
with local businesses while meeting the needs of the community.
IF:V
Pandemic Silver Lining
For the first 3 quarters of FY2020, the libcrlaysta ffppleahied an incredible array of programming
to appeal to the patrons in all of the branches, g
• fitness classes
• story times
• book clubs
• STEAM activities
• crafting opportunities
• special events.
When the coronavirus unexpectedly caused the State of Virginia to require libraries to close on March
23, 2020, staff members immediately focused on internal library tasks, deep cleaning the physical
facilities and organizing the library collection. Staff demonstrated flexibility and created innovative more
web -based programs for patrons since face-to-face
entored others and produced,oediediand post d the following
technologically - minded staff members
library- linked content on Facebook, Instagram, and YouTube..
• recorded story times
• virtual game nights
• a dedicated YouTube channel
• adult books clubs
• a virtual escape room
• genealogy workshops
• fitness videos
Library staff created vibrant infographic flyers which provided step -by -step instructions to help patrons
access these new services.
As the pandemic continued, the staff was cross - trained to enhance branch efficiency; and
m
sessions were held to introduce new techniques for interacting with patrons. The training resulted in
ideas for new, well- received modes of service, many of which may remain in place after the pandemic.
As the fiscal year ended, the staff developed protocols for a gradual re- opening of library services using
internet and phone holds, book and video bundles, and curbside delivery as NEW means of providing
library services to our patrons.
-7-
Collaborations
Roanoke,s public libraries have become increasingly valued by Roanoke residents. The variety
of programs at all branches continue to attract citizens young and old. Some examples include summer
and winter reading programs for both children and adults, story hours, musical events, literary
offerings, arts and crafts workshops, educational and research seminars, technology instruction, health
and fitness classes, celebrations, festivals, and seasonal events. Many programs were offered at several
branches, giving citizens additional opportunities to attend. In addition, the branch libraries often
arranged specific events for their neighborhoods.
By working with a number of community partners, the library system was able to do more for
the community:
• Carilion Foundation funded a grant for a Feed, Read, and Grow program supported by
Carilion pediatricians to help provide educational opportunities for families with
children to increase nutrition and wellness.
• CHIP supported in -home STEAM activities for preschoolers.
• Department of So ia1_ Services provided social services at Main on Wednesdays and
Melrose on Fridays.
• Feeding America Southwest Virginia provided food for children under the age of 18
at all library branches 6 days a week year round.
• � 11 provided a low -rent facility for the newly expanded Melrose library branch
could
and shared access to the Goodwill Business Center where library p e
use the computers and receive help with job applications and resumes.
• Kiwanis cooperated with the Melrose Branch for the planning of the Kiwanis Centennial
Playground.
• Life Ring Foundation funded the Bilingual Baby Book.
• Master Gardeners will take responsibility for landscaping at the Williamson Road branch.
• parks and Rec used summer reading kits and other library resources at their 6 childcare
centers.
• Roanoke Art Commission sponsored 6 Little Free Libraries with books provided by the
library.
• Roanoke Communi en Association became the 34th Star City Reads partner.
• Star City Reads worked with its 34 community partners to improve childhood literacy .
• Virginia Tech Carilion Research Institute provided panelists for a science career event.
Celebrations
The Library observed many important events throughout the year:
lv 22nd - Ribbon- cutting at the new Melrose Branch with guest author Monique Fields
August 29th — A literary discussion by National Book Award winners Ibram X. Kendi and
Justin Phillip Reed at the Melrose Branch
October 15th — Wasena Elementary School's Family Night at the Raleigh Court Branch
November Ord_ — Unveiling of the plans for the Kiwanis Centennial playground at Melrose
Jan Mary 177th_ — Dedication of Napoleon Jones - Henderson's art at Melrose
January 31st & February 1st - Gary A. Keel, author of Exec itive Order 14,900, presented two
programs to students and one for the public.
March 2 - Big Lick of Science's Health Science Career Panel at Melrose with Virginia Tech
Carilion Research Institute
March 8th - Launch of Nelson Harris' new book, The Roanoke Valley in the 1940's at the
Taubman Museum of Art
may 19th — Ground breaking for the Kiwanis Centennial Playground
Recognition
The Library was recognized for its leadership and success with Star City Reads community
initiative:
Campaign for Grade Level Reading invited members of Roanoke's Library staff to attend a
two -day Science Exploration training at the Carnegie Foundation in Washington, DC,
September 11 -13, 2019.
Board Recommendations
While the members of the Library Advisory Board understand and honor the financial
constraints and responsibilities that City Council has to other city projects and departments, the Board
respectfully offers these suggestions:
1. In cl de the renovati n and ex an i n of Belmont and Phase -2 renovation of Main in the 5 -Year
apical Improvement Plan.
Roanoke's libraries have evolved into neighborhood community centers as well as
distribution centers for social services. Renewing and replacing outdated library
facilities affirms City's commitment to underserved neighborhoods.
2. Restore funding for )art -time staff.
The Saturday and evening hours are made possible through the use of part-time staff.
For working patrons and families with children, evenings and Saturdays are often the
only times when they can come to the library. In order to serve as many citizens as
possible, restoring Saturday and evening hours is crucial.
3. Re- establish equity of the staff )av scale.
During the past year, only a few positions were reviewed and reclassified, which left
some staff members with the same job duties but with unequal pay. Such inequity in
the work place negatively affects staff morale and staff retention.
4. Make the City volunteer a)plication process more user- friendl .
Due to the pandemic and the resulting budgetary restrictions, the library is functioning
with an unprecedented reduction in staff. If volunteers could be recruited to assist in
non - professional tasks, both indoors and outdoors, the staff would be able to focus on
providing assistance to patrons and to library programs. Unfortunately, the process
used to enlist citizens who want to volunteer at the Roanoke City Libraries is onerous,
intimidating, and often beyond many applicants' technological skills. If the entire
process could be simplified and administered in a more timely and sympathetic manner,
perhaps more people would be encouraged to volunteer; and the staff shortage could be
eased without additional budget allocations.
The Board strongly requests Council's careful consideration of these recommendations.
-10-
Conclusion
Roanoke Public Libraries provide an environment that offers opportunities for long -term
intellectual growth as well as recreational options that enhance the quality of life in the City of
Roanoke. Our director and staff do an outstanding job of maximizing library resources while
considering the needs of our diverse population. With the nurturing community partnerships and the
continued support from City Council, our libraries will serve to establish equity for our citizens, which
will continue to enrich the city and pave the way to a more just and prosperous future for all.
- 11 -
Library Board Terms of Office
Board members may fill an unexpired term and then are eligible to serve three tull terms.
2018 -2019 Library Board Attendance
A = Absent N = Not notified P = Phoned in X = Attended Z = Zoom - = Not yet appointed
There were no meetings in December and March.
-12-
Star City Reads Partners
Lead: The Roanoke Public Libraries
Big Brothers Big Sisters Southwest Virginia
Blue Ridge Literacy
Book City Roanoke
Carilion Pediatric Clinic
Child Health Investment Partnership
City of Roanoke
City of Roanoke Department of Human/Social Services
Congregations in Action
Feeding Southwest Virginia
Greenvale School
Kids Soar
LifeRing Foundation
Mill Mountain Theatre
Mill Mountain Zoo
Reach Out and Read Roanoke
Roanoke Children's Theatre
Roanoke City Public Schools
Roanoke College Center for Community Health Innovation
Roanoke Fire -EMS
Roanoke Police Department
Roanoke Public Library Foundation
Roanoke Redevelopment and Housing Authority
Roanoke Refugee Partnership
Roanoke Symphony Orchestra
Smart Beginnings Greater Roanoke
TAP Head Start
Turn the Page
UUCR Reading Seeds
United Way of Roanoke Valley
Valley Metro
Virginia Department of Health — Roanoke City Health Department
Virginia Tech Carilion Research Institute
West End Center for Youth
YMCA of Roanoke Valley
-13-
RRHA
CITY of ROANOKE REDEVELOPMENT
and HOUSING AUTHORITY
PARTNERS IN PROGRESS
Report to City Council for the City Fiscal Year July 1, 2019 to June 30, 2020
Highlights
During the year of July 1, 2019 through June 30, 2020, the City of Roanoke Redevelopment and
Housing Authority (RRHA) has worked through approval processes with HUD for construction of 8
new public housing senior cottages. These dwellings will be located near the Hurt Park
Townhomes. These senior cottages have been constructed and are fully occupied as of June
2020.
In addition, RRHA has converted two of its existing tax credit properties into Project Based
properties. This will provide a subsidy to the unit which in turn will reduce the tenant's monthly
payments. RRHA was awarded an EnVision Center and plans to have it operation in the former
library by the third quarter in 2020.
RRHA has been designated by HUD as a High Performer agency for both its Public Housing and
Housing Choice Voucher (HCV) programs. Additionally, RRHA's Independent Public Audit for the
fiscal year October 1, 2018 to September 30, 2019, was accepted by the RRHA Board of
Commissioners in May 2020. For the twelfth consecutive year, with audits conducted by three
different firms, the audit resulted in no findings.
RRHA and the Roanoke City Police Department continued the intergovernmental agreement to
provide above - baseline police services at multiple public housing developments. This agreement
provides additional police services during times of high call volume and is a resource for improving
safety and security at public housing developments throughout Roanoke.
Officers
From September 1, 2019 through August 31, 2020, Andy Anguiano served as Chair and Duane
Smith served as Vice -Chair of the RRHA Board of Commissioners. In accordance with the
RRHA Bylaws, David Bustamante, Executive Director, served as Secretary- Treasurer from July
1, 2019 through June 30, 2020.
Page 1 of 5
Meetings
During the 12 months from July 1, 2019 to June 30, 2020, the RRHA Board of Commissioners
held 13 meetings on the following dates:
Monday, July 22, 2019
Monday, August 26, 2019
Monday, September 23, 2019
Monday, October 28, 2019
Monday, November 25, 2019
Monday, December 16, 2019
Monday, January 27, 2020
Monday, February 24, 2020
Monday, March 23, 2020
Monday, April 27, 2020
Monday, May 18, 2020
Monday, June 29, 2020
The Annual Meeting of the RRHA Board of Commissioners was held on September 2, 2020, and
officers were elected for terms beginning September 1, 2020 and ending August 31, 2021.
Public notice was given for all meetings in accordance with applicable statutory and regulatory
requirements.
Public Hearings
During the 12 months from July 1, 2019 to June 30, 2020, the RRHA Board of Commissioners
held 4 Public Hearings:
■ August 26, 2019, to receive comments on the Fiscal Year 2019 Operating Budget
■ January 27, 2020, to receive comments regarding the Significant Amendment to the 2019
Annual Plan Update to the 2015 -2019 Agency Plan
■ May 18, 2020, to receive comments on the proposed 2020 Annual Plan update to the 2020-
2024 Agency Plan
■ May 18, 2020, to receive comments on the proposed 2020 Capital Fund Program Five -Year
Action Plan
Public notice was given for all hearings in accordance with applicable statutory and regulatory
requirements.
Actions:
The RRHA Board of Commissioners took action on 32 resolutions between July 1, 2019 and
June 30,2020:
July 22, 2019
■ NO RESOLUTIONS
Page 2 of 5
August 26, 2019
■ Commending Dan Karnes for His Dedicated Service as Commissioner.
■ Authority Approving Modification of Contract Number 272 - 1801 -1 -7 Hurt Park.
September 23, 2019
■ Approving the Consolidated Operating Budget for Fiscal Year Ending September 30, 2020.
■ Authorizing Execution of a Contract with Jump Perry and Company, LLP to Provide Audit
Services.
■ Awarding a Contract for Replacement of Boiler Controls for Lansdowne Park, AMP 201, Under
Capital Fund Program (CFP) Grant Numbers VA36P0l 150118 and VA36P0l 150119.
October 28, 2019
■ Authorizing Execution of a Modification to Contract with Southern Elevator for full
maintenance and repair services at Morningside Manor.
November 25, 2019
• Authorizing Submission of Section 8 Management Assessment Program Certification.
• Approving a Revised Administrative Plan for the Section 8 Housing Choice Voucher Program.
• Approving a Revised Admissions and Continued Occupancy Policy for the Public Housing
Program.
December 16, 2019
• Approving 2020 Board Dates for Board of Commissioners Meetings.
• Approving a Revised Personnel Policy Regarding Employee Performance Appraisals.
• Approving Paid Time Off Payment.
• Awarding a Contract for upgrades to Emergency Electrical System for Morningside Manor,
Amp 208.
■ Awarding a Contract for Replacement of Elevators for Morningside Manor, AMP.
■ Awarding a Contract for Information Technology (IT) Services under the FY 2020 Operating
Fund.
January 27, 2020
■ Approving a Significant Amendment to the 2019 Annual Plan to Allocate Project -Based
Vouchers.
■ Authorizing a Fourth Amendment to the Purchase and Redevelopment Agreement with
Carilion Clinic Properties, LLC Relating to Property in the South Jefferson Redevelopment
area.
Page 3 of 5
■ Authorizing litigation relating to the FY 2012 Public Housing Operating Reserve Offset.
■ Authorizing the Executive Director to Execute an Intergovernmental Agreement with the
Baseline Police Services to Six Public Housing Developments.
February 24, 2020
■ Approving the Sale of 4 Vehicles Identified as Excess Property.
■ Authorizing modification of contract number 567- 1901 -1 -7 using under Capital Fund
Program CFP Grant Number VA36P0l 150118.
March 23, 2020
■ NO MEETING DUE TO LACK OF QUORUM
April 27, 2020
■ Authority to Ratify Personnel Policies related to COVID -19.
• Authorizing The Executive Director to Execute Necessary Documents to continue
participation in a Cooperative Agreement for Employee Medical and Dental Insurance
Coverage.
• Authorizing a Modification to the Contract for Temporary Employment Services with Action
Personnel and Elwood Staffing.
• Authorization to Implement HUD Waivers per PIH Notice 20 -05 as needed.
May 18, 2020
■ Accepting the Audited Financial Statements for the Year Ended September 30, 2019 and
Associated Reports Provided by Jump, Perry and Company, LLP.
■ Approving the 2020 Annual Plan Update to the 2020 — 2024 Agency Plan for Submission to
HUD.
■ Approving the 2020 Capital Fund 5 -Year Action Plan and Budget.
■ Authorizing the Renewal of Commercial Insurance Policies Currently Held By The Virginia
Risk Sharing Association.
June 29, 2020
■ Authorizing Restatement of its Premium Only Plan Document and Execution of its Adoption
Agreement.
■ Authorizing the Second Amendment to Purchase and Redevelopment Agreement with
Virginia Tech Foundation, Inc. relating to property in the South Jefferson Redevelopment
Area.
■ Authorizing the Executive Director to Execute a Contract for Acquisition of 2607 Salem
Turnpike, AKA the Former Melrose Library to be used as an EnVision Center.
Page 4 of 5
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ROANOKE
September 2, 2020
AUDIT COMMITTEE ANNUAL REPORT
For Fiscal Year Ending June 30, 2020
The Audit Committee is one of three permanent committees of the City Council. It serves in an
advisory role to Council and appointed officers on matters related to the City's financial records
and activities affecting the financial records. Meetings are typically held quarterly and at the
request of any member:
Committee Member
9/4/19 1
12/16/19 ;
3/4/20
6/3/20
Anita Price, Chair
• Clerk of the Circuit Court — CY18
• Investigation — Parking Key Deposits
• Economic Development
• Investigation — Adult Services
Bill Bestpitch, Vice- Chair
• Investigation — Parks & Recreation
(2)
(2)
(1)
Michelle Davis, Member
X
(1)
Mayor Lea, Ex- Officio
X
X
X
Joe Cobb, Vice - Chair
(3)
(1)
(1) June meeting cancelled due to public health risks of COVID -19 pandemic
(2) Mr. Bestpitch resigned from the committee on December 2, 2019
(3) Vice Mayor Cobb attended December meeting; officially appointed on January 6, 2020
The Audit Committee oversees the City and Pension Plan annual financial statement audits, as
well as the Municipal Auditing Department's budget and work plan. It also reviews all audit
reports and updates, which for the year ending June 30, 2020, included:
• City Council Expenditures — FY19
• CAFR Opinions — FY19
• Police Cash and Fees — CY18
• APA Audit of Commonwealth Collections
• Annual Simplified Comparative 2019
• Investigation — Family Services
• Clerk of the Circuit Court — CY18
• Investigation — Parking Key Deposits
• Economic Development
• Investigation — Adult Services
• Revenue Analysis
• Investigation — Parks & Recreation
• PCI Implementation (Revenue System)
• Investigation — Right of Way Mowing
• General Audit Plan for FY19 CAFR
• Investigation — Vendor Provided Meal
Municipal Auditing's Annual Report for the year ending June 30, 2020, is attached. Meeting
minutes, audit reports and updates are available online through the City's website at
www.roanokeva.gov/auditing.
ANNUAL REPORT FY2020
MUNICIPAL AUDITING DEPARTMENT
ACTIVITY
BY ENTITY
1%
CITY a RCPS ■ GRTC
BY SERVICE
Investigation s Follow Up ■ Advisory
Financial Performance PCI Implementation
DIRECT AND INDIRECT TIME
Benchmark = 68% Direct Time
Indirect Hours
Employee Development
Administrative
Committees & Boards OW
Risk Assessment & Planning !1.
Paid Leave & Holidays
0 Soo 1000 1500 2000
Direct ■ Indirect ■ FY18 ■ FY19 FY20
PERFORMANCE AUDITS
— 11 -Jlr CC rdr Krr,g 675 6/16/20 Are citation voids, adjustments and appeals granted equitably, and are they
accurately reported to city management? Yes with Qualifications
Are warnings issued for first time violations in accordance with city code? No
Are all regulated parking zones and meters regularly monitored to promote
frequent space turnover? Unable to Determine
Building Inspections 516 6/25/20 Are plan reviews performed in accordance with quality and timeliness standards?
Are building inspections performed appropriately by credentialed personnel in a
timely manner?
Results pending final discussions with management and public release of report
RCPS Data & Analysis (SOL Testing) 463 3/27/20 Were students properly registered in the state system for SOL tests? Yes
Were students properly classified and provided appropriate accommodations for
SOL tests? Yes with Qualifications
Did employees have appropriate system access rights based on their assigned
responsibilities? Yes with Qualifications
PERFORMANCE AUDITS (CONTINUED)
Career and Technical Education 305 12/18/19 Did the Roanoke Technical Education Center (ROTEC) accurately report
performance data to the Virginia Department of Education? No
Were students and families informed of in- demand programs and career training
available at ROTEC? Yes with Qualifications
Economic Development — Business 215 12/17/19 Does the Economic Development department effectively gather and
Retention communicate business intelligence that helps support the City's business
retention efforts? No
FINANCIAL RELATED &ADVISORY ASSIGNMENTS
Clerk of Circuit Court
Financial Monitoring
External Audit Coordination
City Council Expenditures
Annual Simplified Comparative
- Police Cash & Fees
LEAN Committee Revenue Committee
- Information Technology Committee RCPS Auditor Selection Committee
Adult Services Contracts Debt
- Economic Development Authority
-Police Off Duty Program
Sheriff Civil Accounts
- GRTC Auditor Selection Committee
- Workforce Development
Purchasing Thresholds
GRTC Grants
PCI IMPLEMENTATION
Municipal Auditing Role:
Project Management
Departments Involved:
■ Treasurer
• Commissioner of the Revenue
• Technology
New Systems:
• MyRevenueSystem [includes]
• Revenue Billing System [RBS]
• Revenue Cashiering System [RCS]
• Sturgis Web Services
Legacy Systems Being Replaced:
• Aumentum [Real Estate & Cashiering]
• Personal Property
• Delinquent Collections
• Short -term Rental
Ongoing Project Tasks:
• Configuration
• Conversions
• Interfaces
• Reporting
Tentative Go -live Date:
November 23, 2020
• Finance
• Real Estate Valuation
• City Attorney
• Business Tax
• Business License
• State Tax
• Advantage [Nuisance Abatements]
• Testing
• Online Portal
• Training
• Process Development
FOLLOW UP AUDITS
Special Education
7
7
......._...........
0
Substitutes
3
3
RCPS Purchasing
7
5
2
Student Transportation
5
3
2
RCPS Fixed Assets
5
1
4
Total:
27
19
g
Resolved ■ Revisit
INVESTIGATIONS
—Y —11V1VrCCZ, were Spraying weeds on privately owned commercial property. The reporter did Unsubstantiated
not provide the location of the properties or trade names under which the properties were titled. The
reporter did not respond to follow up questions that would enable an investigation.
20 -302 Alleged that Park Roanoke was not refunding key deposits to customers on a timely basis and was Substantiated
concerned that had he not been persistent, his deposit would not have been returned.
See Audit Report
Dated 11/6/19
20 -303 Alleged client was receiving Medicaid, Food Stamps, and other public benefits based on fraudulent
applications. This report was referred to investigators with Roanoke City's Department of Social Referred
Services.
INVESTIGATIONS (CONTINUED)
20-304/ Concerned citizen reported that Solid Waste drivers were being paid for time not worked. This was the Unsubstantiated
20 -310 3rd such report to the hotline since 2018.
Drivers are scheduled to work 10 hours per day, Monday through Thursday. Drivers are released once all
routes for the day are completed and all paper work filed. Based on a defined work week starting
Tuesday and ending the following Monday, drivers are credited "early release" hours if actual time
worked falls short of 40 hours. Management reported that early release hours for CY19 averaged 9.92
hours per driver per month. The high month was 15 hours and the low month was 3 hours.
Management plans to review staffing and routes once the impacts of COVID 19 abate and a new
manager is in place.
We concluded that the utilization of early release time is a reasonable approach to managing
fluctuations in available staff and volumes of waste. We chose not to perform additional analysis given
the state of emergency in place at the time. The Solid Waste Division will be included in a future audit
plan.
INVESTIGATIONS (CONTINUED)
20 -305 Expressed concerns that management as--
ssigned responsibilities to an employee that were not consistent Referred
with the employee's position and without providing training or guidance. Concerned that this action
adversely impacted the employee and the functioning of the department. We advised the employee to
review POP 10 "Disciplinary Action" and to contact HR. No follow up comments were received.
20 -306 Alleged that an employee acted unethically, using her city position to strengthen her credibility when Referred
making false allegations against another person. This complaint had also been filed with the
Department Director, the Human Resources Department, and a State agency. Management had
investigated the issue and found no evidence to support the allegations.
20 -307 Alleged violation of the city's policy against consuming alcohol on city property. Due to elapsed time, Other
this issue was closed and an investigation was not undertaken.
20 -308 Alleged wasteful spending and mistakes that prevented the city from claiming reimbursement under the
Children's Services Act (CSA). Given the complexity of the CSA program and the general nature of the Other
concern, an audit will be performed at some future date in lieu of an investigation.
INVESTIGATIONS (CONTINUED)
20 -312 Employees filed two (2) reports with the hotline concerned about a city employee asking them to sign a
petition to place someone on the ballot for City Council. This activity was taking place during work Substantiated
hours in the Municipal Building, which is in violation of Personnel Operating Procedure #9 "Prohibited
Practices." Management was aware of the issue and confirmed appropriate actions were taken to
prevent further occurrences and ensure future compliance with POP #9.
AUDITING STAFF
Cari Spichek - Senior Auditor Tasha Burkett — Information Systems Auditor
BS—Accounting BA — Accounting
Certified Internal Auditor (CIA) Certified Information Systems Auditor (CISA)
Tenure - 5.2 Years Tenure - 6.7 Years
Emma Coole — Senior Auditor
MS — Accounting
Certified Public Accountant (CPA), Certified Fraud Examiner
(CFE)
Tenure - 2.75 Years (Resigned 6/12/20)
Brian Pendleton —Senior Auditor
MS—Accounting
Certified Public Accountant (CPA)
Tenure - 2.1 Years
Dawn Mullins — Assistant Municipal Auditor
BBA — Accounting
Certified Public Accountant (CPA)
Tenure - 13.25 Years
Drew Harmon — Municipal Auditor
BS — Accounting
Certified Internal Auditor (CIA), Certified Public Accountant
(CPA)
Tenure — 22.5 Years
Municipal Auditing Department Contact Information:
Website: www.roanokeva.gov /auditing
Email: auditor @roanokeva.gov
Phone: 540 - 853 -2644
Office: 215 Church Avenue SW, Rm 502 N.
Roanoke, VA 24011
Hotline: www.lighthouse- services.com /roanokeva or 1.844.440.0088
MINUTES
Audit Committee of Roanoke City Council
Location: Council Conference Room
Noel C. Taylor Municipal Building, Room 451 South
Date: March 4, 2020
Time: 4:00 p.m. to 4:21 p.m.
Attendees:
Audit Committee Member Present (YIN)
Anita Price (Chair) Y
Joseph Cobb (Vice- Chair) Y
Michelle Davis (Member) Y
Sherman Lea (Ex- Officio) X
Drew Harmon, Municipal Auditor
Dan Callaghan, City Attorney
Bob Cowell, City Manager
Sherman Stovall, Assistant City Manager for Operations
Brian Townsend, Assistant City Manager for Community Development
Amelia Merchant, Director of Finance
Dawn Hope Mullins, Assistant Municipal Auditor
Tasha Burkett, Information Systems Auditor
Cari Spichek, Senior Auditor
Emma Coole, Senior Auditor
Brian Pendleton. Senior Auditor
Rob Ledger, Director of Economic Development
Dorothy Hoskins, Senior Accountant
1. Call to Order:
Ms. Price called the meeting to order at 4:00 p.m. and welcomed everyone.
2. Approval of the Minutes from the December 16, 2019 Meeting:
Ms. Price asked if there were any questions or comments on the minutes from the December 16th
meeting. Hearing none, Ms. Davis made a motion to file the minutes as written; Mr. Cobb seconded
the motion.
The minutes were received and filed.
Page 2 of 4
March 4, 2020
3. Economic Development Audit:
Mr. Harmon briefed the committee on the audit planning process, explaining that a great deal of
research must be completed before deciding on the objectives of the audit. Auditors reviewed
applicable laws and regulations, contracts and agreements, budgets, staffing, and industry guidance.
He noted that auditors met with individually with Beth Doughty at the Roanoke Regional Partnership,
and with Joyce Waugh at the Roanoke Chamber of Commerce. Mr. Harmon spoke with Sam Darby,
who serves as counsel to the Economic Development Authority (EDA). Auditors met with the City
Attorney's Office and City Manager's Office, as well as the staff and management of Economic
Development. Working with management, auditors assessed the inherent risks associated with
Economic Development's primary business objectives.
The background section of the audit report
when deciding on the economic development
of the audit and
includes
touches on some of the information con
information on business development and workforce development, which were not audited due to their
regional nature. Mr. Harmon also noted that his office recently completed an audit of career and
technical education at Roanoke City Public Schools, dealing in part with efforts to improve career
planning in middle schools. The background also provides an overview of the EDA, including a
description of its limited scope of operations and its financial management controls.
As noted in the report, auditors determined that evaluating the effectiveness of the business retention
program should be the objective of the audit. Mr. Harmon referred the committee to the written audit
report for detailed results.
Ms. Price recognized Rob Ledger and asked if he had any comments to offer. Mr. Ledger stated that
the audit was very thorough. He talked aboutmI involving much smai data
ler datapoints
as opposed to economic development be g ore at the local level and
samples. Small samples can lead to large errors. Mr. Ledger does not think of local economic
development from a statistical approach, he sees it as more art than science. His focus is on building
relationships with business owners and providing information on available incentives.
Ms. Price responded that no one would argue that Rob does a superb job in making sure relationships
are solid and ongoing.
Mr. Cobb thought that the audit report was very comprehensive and educational about the City's
approach to economic development. He expressed some surprise that the City does not track key
statistics. He noted that it is curious how some businesses can thrive for 50 or 60 years while others,
that may also have a good model, do not last a year. it would be helpful to know the challenges
businesses are experiencing, particularly when parts of the city have fewer businesses than others and
when we have properties downtown that remain empty. it would also be helpful to know what is
planned in terms businesses outreach and retention. Mr. Cobb agreed that building relationships with
business is important. He would like to think that it is not an either -or situation, that the city can have
both good relationships and good information on the local economy. As a Council Member, he would
like to see some type of reporting on economic development efforts and the local economy.
Page 3 of 4
March 4, 2020
Ms. Davis asked about the EDA's funds, which were a little over one million dollars at the time of the
audit. She noted that information about where EDA funding comes from and what the funds are used
for is not shared with City Council. Mr. Harmon explained that the EDA charges 1 /1 6th of 1% of the
outstanding amount of the bonds it issues for other companies as an administrative fee. The EDA's
primary function is serving as a conduit through which
issued, like Carilion can
and habnonregular
interest loans. The EDA is not responsib le for the
expenses.
Ms. Davis asked who performs audits of the EDA. Mr. Harmon responded that an independent public
accounting firm must perform the annual financial audit. The last completed audit was for Fiscal Year
2017.
Mr. Cowell stated that the EDA Board has been discussing how it might do more with its current
resources. The Board has considered starting a loan program, among other things. An annual briefing
might be the best way for Council to develop a sense of the EDA's work.
Mr. Townsend noted that the EDA last briefed
have the Council
EDA brief Cityapproximately
Counc I about years
a yplansrfor
Cowell commented that it would make sense to
new programs.
Mr. Townsend reminded the Committee that the EDA was chartered by the
debt monwealth as noted
independent authority. The EDA must come to City Council for approval
that the EDA paid the local match required to receive state grants in two deals. He feels the EDA has
been conservative as to what it spends money on, for good reason.
Ms. Price thanked everyone for their comments. She stated that Marc Nelson appeared to be
responsible for implementing all of the action plans. Mr. Ledger responded that he felt it was
appropriate for Marc to take the lead on action plans given his new role as manager and that the staff
involved report to Marc. Mr. Ledger reported that some changes are already in place, including a more
informative monthly report provided to the City Manager's office.
Hearing no further questions or discussion, the report was received and filed
4. Other Business:
The next Audit Committee meeting is scheduled for June 3, 2020, at 4:00 PM. Brown Edwards will
present the general audit plan for the Fiscal Year 2020 external financial statement audit. Mr. Harmon
will review the annual plan for internal audits. Audit reports on building inspections and on- street
parking are also expected to be presented.
Page 4 of 4
March 4, 2020
Ms. Davis commented that June 3 d is an early dismissal day for City students and suggested the
meeting time be changed to 1:00 or 2:00 PM. There were no objections; Mr. Harmon will reschedule.
5. Adjournment:
Ms. Price adjourned the meeting at 4:21 p.m.
CECELIA F. NICCOV, CHIC
Cite Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roanokeva.gov
September 9, 2020
Krystal Hullette, Director
Court and Community Services
1717 Peters Creek Road, N. W.
Roanoke, Virginia 24017
Dear Ms. Hullette:
CECELIA T. WEBB, CHIC
Depute City Clerk
This is to advise you that the Honorable Hilary Griffith has qualified as the Juvenile
Domestic and Relations Court representative of the Court Community Corrections
Program Regional Community Criminal Justice Board for a three -year term of office,
commencing July 1, 2020 and ending June 30, 2023.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, The Honorable Hilary Griffith, do solemnly swear (or affirm) that I will support
the Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as the Juvenile Domestic and Relations Court
representative of the Court Community Corrections Program Regional Community
Criminal Justice Board for a three -year term of office, commencing July 1, 2020 and
ending June 30, 2023, according to the best of my ability. (So help me God)
HILARY GRIFFITH
The foregoing oath of office was taken, sworn to, and subscribed before me by
Hilary Griffith this f <day of 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
CECELIA F. NICCOI', CHIC
Cite Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E-mail: clerk(-droanoke%a.goc
September 9, 2020
David Bustamante, Secretary
Roanoke Redevelopment and Housing Authority
2624 Salem Turnpike, N. W.
Roanoke, Virginia 24017
Dear Mr. Bustamante:
CECELIA T. NN EBB, CJIC
Depute City Clerk
This is to advise you that Edward Garner and Duane Smith have qualified as
Commissioners of the City of Roanoke Redevelopment and Housing Authority for
four -year terms of office, each, commencing September 1, 2020 and ending
August 31, 2024.
Sincerely,
C; .� vns a
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
t
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Edward Garner, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a Commissioner of the City of Roanoke Redevelopment and
Housing Authority for a four -year term of office, commencing September 1, 2020, and
ending August 31, 2024, according to the best of my ability. (So help me God.)
EDWARD GARNER
The foregoing oath of office was taken, sworn to, and subscribed before me by
Edward Garner this; day of � �� %��� 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
B Y �y ( i�� , , Clerk
;
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Duane Smith, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a Commissioner of the City of Roanoke Redevelopment and Housing
Authority for a four -year term of office, commencing September 1, 2020, and ending
August 31, 2024, according to the best of my ability. (So help me God-
;71 ,)
DUANE SMITH
The foregoing oath of office was taken, sworn to, and subscribed before me by
Duane Smith this day of / 7t 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
By Clerk
CECELIA F.,NICCOY, C11C
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E-mail: derkl-tt roanokeya.goy
September 9, 2020
Tina Carr, Secretary
City Planning Commission
Roanoke, Virginia
Dear Ms. Carr:
CECELIA T. wEBB, CHIC
Deputy Cite Clerk
This is to advise you that James Smith and Karri Atwood have qualified as members of
the City Planning Commission for four -year terms of office, each, commencing
January 1, 2021, and ending December 31, 2024.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, James Smith, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the City Planning Commission for a four -year term of office,
commencing January 1, 2021 and ending December 31, 2024, according to the best of
my ability. (So help me God.)
W WA v/1
The foregoing oath of office was taken, sworn to, and subscribed before me by
James Smith this day of ±JA U-S �— 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
By D� Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit-
1, Karri Atwood, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the City Planning Commission for a four -year term of office,
commencing January 1, 2021 and ending December 31, 2024, according to the best of
my ability. (So help me God.)
The foregoing oath of office was taken, sworn to, and subscribed before me by
Karri Atwood this day of USA 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
_YAM E 1 1AI '� -
CECELIA F. MCCOY, C-NIC
Cite Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E-mail: clerk r roanokeca.gov
September 9, 2020
Teresa McDaniel, Secretary
Human Services Advisory Board
Roanoke, Virginia
Dear Ms. McDaniel:
CECELIA "1. WEBB, CHIC
Depute City Clerk
This is to advise you that Paula Prince and Jash Bansal have qualified as members of
the Human Services Advisory Board for four -year terms of office, each, commencing
December 1, 2020 and November 30, 2024.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Paula Prince, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Human Services Advisory Board for a four -year term of
office, commencing December 1, 2020 and ending November 30, 2024 according to the
best of my ability. (So help me God.)
PAULA PRINCE
The foregoing oath of office was taken, sworn to, and subscribed before me by
Paula Prince this 25 day of /GUS �- 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
�7, Clerk
Oath or Affirmation of Office
A
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Jash Bansal, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Human Services Advisory Board for a four -year term of
office, commencing December 1, 2020 and ending November 30, 2024 according to the
best of my ability. (So help me God.)
ASH BAN
The foregoing oath of office was taken, sworn to, and subscribed before me by
Jash Bansal this day of 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
By ��' ��� �� Clerk
CF.CELLA F. MCCON CHIC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E-mail: clerks roanokeva.gov
September 9, 2020
Melissa Murray, Secretary
Roanoke Arts Commission
Roanoke, Virginia
Dear Ms. Murray:
CECELIA T. WEBB, CHIC
Deputy City Clerk
This is to advise you that Valerie Brown has qualified as a member of the Roanoke Arts
Commission for a three -year term of office, commencing July 1, 2020 and ending
June 30, 2023.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Valerie Brown, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Roanoke Arts Commission for a three -year term of office,
commencing July 1, 2020 and ending June 30, 2023, according to the best of my ability.
(So help me God.)
- joj�
VALERIO BROWN
The foregoing oath of office was taken, sworn to, and subscribed before me by
�Ir
Valerie Brown this day of 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
By ( J c,� C .��, Clerk
CEC'ELIA F. JICCOY, CHIC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk(a roanokeva.gov
September 9, 2020
Landon C. Howard, President
Visit Virginia's Blue Ridge
101 Shenandoah Avenue, S. W.
Roanoke, Virginia 24016 -2044
Dear Mr. Howard:
CECELIA T. WEBB, CHIC
Deputy Cite Clerk
This is to advise you that Ssunny Shah has qualified as a City representative of the Visit
Virginia's Blue Ridge, Board of Directors for a one -year term of office, commencing
July 1, 2020 and ending June 30, 2021.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Ssunny Shah, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a City representative of the Visit Virginia's Blue Ridge, Board of Directors
for a one -year term of office, commencing July 1, 2020 and ending June 30, 2021,
according to the best of my ability. (So help me God)
SSUNNY SHAH
The foregoing oath of office was taken, sworn to, and subscribed before me by
Ssunny Shah this ZS day of 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
j -7 _
By `' , Clerk
CECELIA F. JICCOY, C-N1C
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. 1W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk!a roanoke%a.go-
September 9, 2020
Robyn Schon, Director, Civic Facilities
Roanoke Civic Center Commission
Roanoke, Virginia
Dear Ms. Schon:
This is to advise you that Samuel Lionberger, III, has
Roanoke Civic Center Commission for a three -year
October 1, 2020 and ending September 30, 2023.
Sincerely,
CECELIA T. NN EBB, CJIC
Depute City Clerk
qualified as a member of the
term of office, commencing
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Samuel Lionberger, III, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Civic Center Commission for a three-
year term of office commencing October 1, 2020 and ending September 30, 2023,
according to the best of my ability. (So help me God.)
The foregoing oath of office was taken, sworn to, and subscribed before me by
Samuel Lionberger, III, this 257M day of s 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
By f� Clerk
CECELIA F. ,NICCOI', CHIC
Cite Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E-mail: clerk�a'roanokeca.goc
September 9, 2020
Wayne G. Strickland, Executive Director
Roanoke Valley Alleghany Regional Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
CECELIA T. WEBB, CNIC
Depute City Clerk
This is to advise you that Michael McEvoy has qualified as a Citizen at Large
representative of the Roanoke Valley Broadband Authority for a four -year term of
office ending December 12, 2021.
Sincerely,
j-, L1)te_e&y_
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Michael McEvoy, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a Citizen at Large representative of the Roanoke Valley
Broadband Authority for a four -year term of office ending December 12, 2021, according
to the best of my ability. (So help me God.)
ICHAEL MCEVO
The foregoing oath of office was taken, sworn to, and subscribed before me by
Michael McEvoy this LL day of US 2020.
Brenda S. Hamilton, Clerk of the Circuit Court
Daniel J. Callaghan
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 -1595
TELEPHONE 540 -853 -2431
FAX 540- 853 -1221
EMAIL: cityatty@roanokeva.gov
September 8, 2020
The Honorable Sherman P. Lea, Sr., Mayor
and Members of City Council
Timothy R. Spencer
David L. Collins
Heather P. Ferguson
Laura M. Carini
Douglas P. Barber, Jr.
Assistant City Attorneys
Re: Request for Public Hearing for Sale of City Owned Property Bearing
Tax Map No. 6421113, Located at 0 Lewiston Street, N.W.
Dear Mayor Lea and Members of Council:
Background:
James C. Thompson has offered to purchase an unimproved parcel of real property owned by the City of Roanoke
located at 0 Lewiston Street, N.W., bearing Tax Map No. 6421113 ( "Property "), containing approximately 1.65
acres, more or less, for the Property's tax assessed value of $27,600. Mr. Thompson plans to use the Property to
build a residential home. The City acquired the Property from the Roanoke Regional Airport Commission in 2008,
and the Property is subject to restrictions contained in the deed which run the land and would be binding on Mr.
Thompson, which prohibit the Property from being used in a manner that interfere with the navigation of aircraft,
and require the property owner to release the Roanoke Regional Airport Commission from any nuisances caused by
the normal operation of aircraft.
State law requires the advertisement and scheduling of a public hearing for consideration of this matter by City
Council before conveyance of the Property may be authorized.
Recommended Action:
Authorize the scheduling of a public hearing to consider the sale of the Property to James C. Thompson, for
September 21, 2020, at 7:00 p.m., or at such time thereafter as the matter may be reached, or at such later date
and time as the City Manager may determine.
Sincerely,
h-
Dani4J.a1lagh?an/4V
City Attorney
c: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Finance
Luke E. Pugh, P.E., City Engineer
Cassandra L. Turner, Economic Development Specialist
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of September, 2020.
No. 41850 - 090820.
A RESOLUTION accepting the FY2021 "Four for Life" Grant for Emergency Medical
Services (EMS) made to the City of Roanoke by the Commonwealth of Virginia, Department of
Health, and authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
I. The City of Roanoke does hereby accept the FY2021 "Four for Life" Grant for
Emergency Medical Services (EMS) made to the City by the Commonwealth of Virginia,
Department of Health, in the amount of $85,578, with no local match, to be used for training,
supplies, or other appropriate items used for EMS, as more particularly described in the City Council
Agenda Report dated September 8, 2020.
2. The City Manager is hereby authorized to execute and file, on behalf of the City, any
necessary documents to accept the grant, in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may be
required by from the Commonwealth of Virginia, Department of Health, in connection with the
acceptance of the foregoing grant.
R -Four for Life GRANT- 9.8.20.doc
ATTEST:
City Clerk.
mT
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of September, 2020.
No. 41851 - 090820.
AN ORDINANCE appropriating funding from the Virginia Department of Health for
the purpose of purchasing Emergency Medical Services (EMS) training, equipment and
supplies, amending and reordaining certain sections of the 2020 -2021 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2020 -2021 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Expendable Equipment
Training and Development
Vehicular Equipment
Other Equipment
Systems Development
Revenues
Four - For -Life Grant FY21
35- 520 -3685 -2035 $ 15,000
35- 520 - 3685 -2044 5,000
35- 520 - 3685 -9010 30,000
35- 520 -3685 -9015 15,000
35- 520 - 3685 -9067 20,578
35- 520- 3685 -3685 85,578
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Cierk,
wAlr °" COUNCIL CITY
�Y
To: Honorable Mayor and Members of City Council
Meeting: September 8, 2020
Subject: Four For Life Payment for Emergency Medical Services
Background:
Roanoke Fire -EMS has received notification that the City of Roanoke will be
receiving the Fiscal Year 2021 "Four- For - Life" payment for Emergency Medical
Services (EMS) in the amount of $85,578. The purpose of these funds is the
purchase of training, supplies or other appropriate items used for EMS.
Considerations:
City Council approval is needed to formally accept and appropriate these funds,
and authorize the Director of Finance to establish revenue estimates and
appropriations to purchase the equipment and supplies in accordance with
provisions of this payment.
Recommended Action:
Accept the Four - For -Life payment as described above and authorize the City
Manager to execute any required agreements or documents, such to be
approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to authorize the Director of Finance
to establish a revenue estimate for $85,578 and appropriate funding in the
same amount into expenditure accounts in the Grant Fund.
--- iLI ra ! EIIIL_X - --
�,�rk Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Deputy City Manager
Amelia C. Merchant, Director of Finance
�o
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of September, 2020.
No. 41852- 090820.
A RESOLUTION authorizing the acceptance of Coronavirus Aid, Relief, and Economic
Security (CARES) Act funds, which provides financial aid to families and businesses impacted
by the COVID -19 Coronavirus Pandemic, from the Virginia Department of Elections for the City
of Roanoke Board of Elections, authorizing acceptance of the funds, and execution of documents
to obtain such funds.
WHEREAS, on March 27, 2020, President Trump signed the CARES Act into law,
which. provides $2 trillion in financial aid to families and businesses impacted by the COVID -19
Coronavirus Pandemic;
WHEREAS, the CARES Act created a $150 billion Coronavirus Relief Fund (CRF) for
allocations to state and local governments based on population proportions; and
WHEREAS, on July 30, 2020, the Virginia Department of Elections awarded the City of
Roanoke Board of Elections a CARES Act grant in the amount of $82,782 to be utilized for the
additional costs associated with the national emergency related to the coronavirus, and these
funds are required to be spent in the prevention, preparation, and response to coronavirus for the
2020 Federal Election Cycle and are to be paid by November 30, 2020, in advance of the federal
reporting deadline of December 30, 2020.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The City of Roanoke hereby accepts the CARES Act funding for the City of
Roanoke Board of Elections in the amount of $82,782 from the Virginia Department of
Elections, with no local match required from the City, all as more particularly described in the
City Council Agenda Report dated September 8, 2020.
2. The City Manager is hereby authorized to accept, execute, and file on behalf of
the City of Roanoke Board of Elections any and all documents required to obtain such funding.
All such documents are to be approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with acceptance of such funding.
ATTEST:
J-. V)Z e- a&j-
City Clerk,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of September, 2020.
No. 41853 - 090820.
AN ORDINANCE to appropriate funding from the Virginia Department of
Elections for the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) —
Coronavirus Relief Fund, amending and reordaining certain sections of the 2020 -2021
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2020 -2021 Grant Fund Appropriations be, -and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Expendable Equipment ( <$5000)
Other Equipment
Coronavirus Expenses
Revenues
CARES Act FY21 — Elections Offices Grant
35 -260- 2157 -2035 $ 10,435
35- 260- 2157 -9015 69,579
35 -260- 2157 -3081 2,768
35- 260- 2157 -2157 82,782
Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGEN DA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 8, 2020
Subject: FY20 Coronavirus Aid, Relief, and Economic Security Act -
Coronavirus Relief Fund for the Board of Elections
Background:
On March 27, 2020, President Trump signed the Coronavirus Aid, Relief, and Economic
Security Act (CARES) into law, which provides $2 trillion in financial aid to families and
businesses impacted by the COVID -19 Coronavirus Pandemic. The CARES Act created a
$150 billion Coronavirus Relief Fund (CRF) for allocations to state and local
governments based on population proportions.
On July 30, 2020, The Virginia Department of Elections awarded a CARES Act Grant in
the amount of $82,782 to the City of Roanoke Board of Elections for the additional
costs associated with the national emergency related to the coronavirus. These funds
are required to be spent in the prevention, preparation and response to coronavirus for
the 2020 Federal election cycle. All costs charged to the grant must be paid by
November 30, 2020, in advance of the required federal reporting deadline of
December 30, 2020.
Recommended Action:
Accept the FY Coronavirus Aid, Relief, and Economic Security Act - Coronavirus Relief
Fund for the Board of Elections allocation described above, and authorize the City to
Manager to execute the allocated funding documents, and all related documents to be
approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in the
amount of $82,782, and to appropriate funding in the same amount into an account to
be established by the Director of Finance in the Grant Fund.
F,nk. Robert S. Cowell, Jr.
City Manager
Distribution: Honorable Sherman A. Holland, Commissioner of the Revenue
Honorable Evelyn W. Powers, Treasurer
Sherman M. Stovall, Deputy City Manager
W. Brent Robertson, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Finance
J. Andrew Cochran, Director of Elections
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of September, 2020.
No. 41854 - 090820.
AN ORDINANCE to de- appropriate funding from the United States Treasury for
the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) — Provider Relief
Fund, amending and reordaining certain sections of the 2019 -2020 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2019 -2020 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Coronavirus Expenses
Revenues
CARES Act FY20 — EMS Provider Relief
35- 250 - 5236 -3081 $ (165,883)
35- 250 - 5236 -5236 (165,883)
Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
Ce_��J
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 8, 2020
Subject: De- Appropriation FY20 Coronavirus Aid, Relief, and Economic
Security Act - Provider Relief Fund
Background:
On March 27, 2020, President Trump signed the Coronavirus Aid, Relief, and Economic
Security Act (CARES) into law, which provides $2 trillion in financial aid to families and
businesses impacted by the COVID -19 Coronavirus Pandemic. The CARES act created a
$50 billion Provider Relief Fund (PRF) for allocations to eligible providers who bill for
Medicare fee - for - service. The PRF methodology includes an initial $30 billion allocation
to Medicare providers based on the provider's 2019 payments, supplemented by an
additional $20 million in general distribution funding.
On April 23, 2020, the City of Roanoke received $146,406.60 from the United States
Department of Health and Human Services for the initial PRF allocation. The City of
Roanoke was expecting an additional approximate $166,000 to be allocated in the
second round of distributions, which will occur in FY21. The budget ordinance
appropriated the fully anticipated amount. It has since been determined that the City of
Roanoke did not qualify for the additional $166,000.
Recommended Action:
Adopt an ordinance to authorize the Director of Finance to de- appropriate $166,000 of
the anticipated United States Department of Health and Human Services second round
of distributions.
V-'k Robert S. Cowell,
City Manager
Distribution: Honorable Sherman A. Holland, Commissioner of the Revenue
Honorable Evelyn W. Powers, Treasurer
Sherman M. Stovall, Deputy City Manager
W. Brent Robertson, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Finance
PX-
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of September, 2020.
No. 41855 - 090820.
AN ORDINANCE providing for the acquisition of real property rights needed by the
City in connection with the Garnand Branch at Garden City Boulevard Stream Restoration
Project (Project); authorizing City staff to acquire such property rights by negotiation for the
City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing
with the second reading of this Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City wants and needs certain real property rights, to include fee simple
acquisitions, and such other real property interests as needed, as set forth in the City Council
Agenda Report dated September 8, 2020, for the Project, located within the general vicinity of
Garden City Boulevard and Garden City Greenway, Roanoke, Virginia, as set forth in the above
mentioned City Council Agenda Report. The proper City officials and City staff are hereby
authorized to acquire by negotiation for the City the necessary real property interests and
appropriate ancillary rights with respect to the real property parcels referred to in the above -
mentioned City Council Agenda Report, and any other real property interests needed for the
Project. All requisite documents shall be approved as to form by the City Attorney.
2. The City Manager is further authorized to execute appropriate acquisition
documents for the above mentioned parcels, and such other real property interests needed for the
Project located within the floodway, for such consideration as deemed appropriate for the
necessary interests, provided, however, the total consideration offered or expended, including
costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed
the funds available in the Project's account for such purposes, without further authorization of
Council. Upon the acceptance of any offer and upon delivery to the City of appropriate
acquisition documents, approved as to form by the City Attorney, the Director of Finance is
authorized to pay the respective consideration to the owners of the real property interest
conveyed, certified by the City Attorney to be entitled to the same.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
0-authorize acquis of prop rights -Glade Creek Stream Restoration Project (3.16.20) 2
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 8, 2020
Subject: Acquisition of Real Property Rights for Garnand Branch at
Garden City Boulevard Stream Restoration Project
Background:
The Stormwater Utility Division (Stormwater) has designated annual revenue for
projects that aim to stabilize waterways, and increase water quality. On an
annual basis, Stormwater applies for and receives 50/50 match grant funding
through the Department of Environmental Quality's (DEQ) Stormwater Local
Assistance Fund (SLAF), for water quality projects.
One of the projects to be funded is the Garnand Branch at Garden City
Boulevard Stream Restoration project. The project involves the stabilization and
restoration of approximately 2,750 linear feet of Garnand Branch, the
installation of stream features and bank structures, grading for floodplain
reconnection and increased flood storage, and the establishment of a riparian
buffer. This project is in the general vicinity of Garden City Boulevard and the
Garden City Greenway. This stretch of stream has been identified as a future
water quality project as stabilization of incised streambanks will reduce erosion
in Garnand Branch. Increasing the floodplain storage capacity will also reduce
the severity of flooding during heavy rainfall, mitigating risk to downstream
homes and businesses.
In order to construct, operate, and maintain the proposed improvements, the
City will need to acquire real property rights from private owners.
Considerations:
City Council action is necessary to authorize the acquisition of real property
rights needed for the Garnand Branch at Garden City Boulevard Stream
Restoration. The real property rights needed are outlined below, but are
subject to minor variation of location and extent pending final engineering
design details.
Permanent maintenance and temporary construction easements of variable
length and width are required to accommodate construction activities and will
affect eleven 0 1) properties in the general vicinity identified above. The City
may also need to acquire various other property rights involving the property
listed below and other properties, which have not yet been identified for this
project. The properties that have been identified so far are as follows:
Tax Map
Parcel
Address
Owner
Required Property Rights
Number
4360401
2334 Garden City
Western Virginia
Temporary Construction Easement
Blvd SE
Water Authority
Permanent Maintenance Easement
4360503
2510 Garden City
Western Virginia
Temporary Construction Easement
Blvd SE
Water Authority
Permanent Maintenance Easement
4260505
1 314 Findlay Ave
Western Virginia
Temporary Construction Easement
SE
Water Authority
Permanent Maintenance Easement
4360505
1 330 Pleasant Rd
Charles Garrett
Temporary Construction Easement
SE
Legg
Permanent Maintenance Easement
4360506
1328 Craig-
Steven W
Temporary Construction Easement
Robertson Rd SE
Canterbury
Permanent Maintenance Easement
4370436
2608 Bandy Rd SE
Frances Kastler
Temporary Construction Easement
Permanent Maintenance Easement
4360405
2346 Garden City
James W Jr & Mary
Fee Simple
Blvd SE
L Gillespie
4360406
0 Garden City Blvd
James W Jr & Mary
Fee Simple
SE
L Gillespie
4370404
1 323 Craig-
Paul G & Doris C
Fee Simple
Robertson Rd SE
Bailey
4370609
0 Bandy Rd SE
Royce J Steiner
Fee Simple
4370501
2609 Bandy Rd SE
Isobel P Bikuledge
Fee Simple
Recommended Action:
Authorize the acquisition of any and all real property rights needed to construct
the proposed Garnand Branch at Garden City Boulevard Stream Restoration
Project, including but not limited to the specific property rights identified in
this City Council Agenda Report, by negotiation and execution of the
appropriate acquisition documents by the City Manager, such documents to be
approved as to form by the City Attorney.
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Deputy City Manager
Mark Jamison, P.E., Director of Public Works
Luke Pugh, P.E., City Engineer
Marcus F. Aguilar, P.E.,Stormwater Manager
Curry McWilliams, EIT., Civil Engineer
Cassandra L. Turner, Economic Development Specialist
2
— L
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of September, 2020.
No. 41856 - 090820.
AN ORDINANCE authorizing the City Manager to execute Amendment No. 1 to the
Contract for Purchase and Sale of Real Property dated January 22, 2020 (the "Contract ") between
the City of Roanoke, Virginia (the "City "), and Roanoke Higher Education Authority (( "RHEA ")
which proposed Contract provided that the City, as the owner of certain real property of
approximately 0.2684 acres, together with improvements thereon, situated at 23 Centre Avenue,
N.W., Roanoke, Virginia, designated as Official Tax Map No. 2013016 ( "City Parcel"); upon
certain terms and conditions; authorizing the City Manager to execute all documents necessary to
perform, effectuate, administer, and enforce the proposed Amendment No. 1 and Contract; and
dispensing with the second reading of this Ordinance by title.
WHEREAS, the Council of the City of Roanoke adopted Ordinance No. 41657- 012120,
adopted on January 21, 2020, in which Council approved the terms of the Contract between the
City and RHEA;
WHEREAS, the City and RHEA executed the Agreement which was dated January 22,
2020;
WHEREAS, under the terms of the Contract, the Approval Period expires on September
30, 2020;
WHEREAS, RHEA have requested an extension of time for the Approval Period, as
defined in the Contract, to complete its due diligence and inspections in form and substance
acceptable to the City and an extension of the Closing Date; and
WHEREAS, the City and RHEA desire to amend the Agreement to address these matters
in accordance with the terms of this Amendment No. 1.
1
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. City Council hereby approves the terms of Amendment No. 1 to the Contract as set
forth in the City Council Agenda Report dated September 8, 2020, which Amendment No. 1
amends the Contract approved by City Council by Ordinance No. 41657- 012120, adopted on
January 21, 2020.
2. The City Manager is hereby authorized on behalf of the City to execute Amendment
No. 1 to the Contract, to amend certain terms of the Contract to extend the Inspection Period to
December 22, 2020, to complete the Parties due diligence review of the Property, and extend the
Closing Date to January 29, 2021, as set forth in the aforementioned City Council Agenda Report.
Amendment No. 1 to the Agreement is to be substantially similar to the Amendment No. 1 attached
to the Agenda Report.
3. The City Manager is further authorized on behalf of the City to negotiate and
execute such further documents and take such further actions related to this matter and as may be
necessary to implement, administer, and enforce the conditions and obligations pursuant to the
Contract and Amendment No. 1.
4. The form of the documents referred to above and in the Agenda Report are to be
approved by the City Attorney.
5. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
ATTEST:
O -W� J--•
City Clerk.
2
CITY COUNCIL AGENDA REPORT
�4
To: Honorable Mayor and Members of City Council
Meeting: September 8, 2020
Subject: Request Amendment No. 1 For Sale of a Portion of City -Owned
Property Located at 23 Centre Avenue, N.W.
Background:
The Roanoke Higher Education Authority (Buyer) had requested that the City of
Roanoke convey an approximately 0.370 portion of a
property (Property)
located at 23 Centre Avenue, N.W., (Official Tax Map No. 2013016) to the Buyer
for the development of a landscaped pedestrian plaza /courtyard and related
improvements on the Property for use by the Buyer (Project). The Property is
currently used as a paid short -term public parking lot by Park Roanoke.
City Council scheduled and conducted a public hearing on September 16, 2019,
at 7:00 p.m., or as soon thereafter as the matter could be reached, to consider
the proposed transaction. Following receiving comments from the public, the
Council postponed further consideration of this matter until December 16,
2019, at 7:00 p.m., or as soon thereafter as the matter could be reached. This
Postponement afforded representatives of the Buyer and representatives of
neighborhood groups to meet and discuss the proposed transaction. At the
Council session on December 16, 2019, and at the request of the Buyer,
Council postponed further action until its session on January 21, 2020, at 7:00
P.m. City Council adopted Ordinance No. 4165 7-012120 to authorize the sale
of a portion of City -owned property situated at 23 Centre Avenue, N.W. (Official
Tax Map No. 2013016) consisting of approximately 11,691 sq. ft. (0.2684
acres) pursuant to a revised Contract for the Purchase and Sale of Real Property
dated January 22, 2020 (Contract).
The Buyer has informed City staff that the Buyer requests the City to amend the
proposed transaction dates to as follows:
October 22, 2020 - All plans completed and approved by City of Roanoke.
November 22, 2020 - 30 day RFP and Contractor selection completed. -
December 22, 2020 - All permitting received by the City of Roanoke by selected
Contractor.
January 1, 2021 - Relocation of handicapped parking spaces and pay station.
January 29, 2021 - Closing date of property.
Preconstruction meeting and break ground shortly after closing.
Recommended Action:
Adopt the attached ordinance authorizing the City Manager to execute an
Amendment No. 1 to the Contract between the City of Roanoke and the
Roanoke Higher Education Authority, substantially similar to the Amendment
No. 1 attached to this Report, with an extended closing period to January 29,
2021, and make such other amendments to the Agreement that are set forth in
the proposed Amendment No. 1. All documents are subject to approval as to
form by the City Attorney.
Fes, -
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
W. Brent Robertson, Assistant City Manager for Community Development
Robert Ledger, Director, Economic Development
Cassandra L. Turner, Economic Development Specialist
2
AMENDMENT NO. 1
TO
CONTRACT FOR THE PURCHASE AND SALE OF REAL PROPERTY
DATED JANUARY 22, 2020
BETWEEN
CITY OF ROANOKE, VIRGINIA
AND
ROANOKE HIGHER EDUCATION AUTHORITY
This Amendment No. 1 to the Contract for the Purchase and Sale of Real Property dated
January 22, 2020, between the City of Roanoke Virginia, a Virginia municipal corporation (the
"City "), and Roanoke Higher Education Authority, a political subdivision of the Commonwealth
of Virginia ( "RHEA ") ( "Amendment No. 1 ") is dated this day of September, 2020.
RECITALS
A. The City and RHEA entered into the Contract For Purchase and Sale of Real
Property dated January 22, 2020 (the "Contract ") under which Contract, the City agrees to sell,
and RHEA agrees to purchase, the Property, all as in accordance with the terms and conditions of
the Contract.
B. Due to additional time to obtain Approvals required by RHEA, the parties desire
to extend the Approval Period to December 22, 2020.
Based on the foregoing, for good and valuable consideration and the representations set
forth in the Recitals which are a material part of this Amendment No. 1 and are incorporated
herein, the parties agree as follows:
1. Section 3A.A.1 of the Contract is amended by deleting the first sentence in its
entirety and inserting the following sentence in its place:
Following completion of Buyer's Due Diligence during the Inspection Period
pursuant to Section 17 of this Contract and Buyer's written election to proceed
with performance under this Contract, Buyer, at its sole cost and expense. shall
have two hundred seventy (270) Days (Approval Period) in which to apply for,
seek, and obtain all permits, approvals, and authorizations needed or required by
Buyer to develop, construct, complete, and operate the Project, including without
limitation, (i) all permits and approvals from the City of Roanoke Planning,
Building and Development Department for the construction of the Project; ii
subdivision approval of the City Parcel to create the Property ( )
dedication related to Jordan Alley, (iii) all p y parcel, street
( ) permissions, approvals and
1
authorizations required for the operation of the Project as contemplated by Buyer;
and (iv) all such other approvals that are necessary for the construction of the
Project (collectively "Permits and Approvals ").
2. Section 11.0 of the Contract is amended by deleting the first sentence in its
entirety and inserting the following sentence in its place:
Buyer and Seller shall consummate and complete the closing of this transaction
on or before January 29, 2021, with the specific Closing date being designated by
Buyer in writing to Seller at least ten (10) business days in advance thereof (the
"Closing Date ").
3. Except as amended herein, the Contract remains in full force and effect in
accordance with its terms. The parties acknowledge and agree that the Contract, as amended by
this Amendment No. 1, constitutes the entire agreement between the parties with respect to the
purchase and sale of the Property.
4. Capitalized terms not defined in this Amendment No. 1 shall have the meaning
ascribed to such terms as set forth in the Contract.
Dated as of the day and date first above written.
SIGNATURES APPEAR ON FOLLOWING PAGES
2
IN WITNESS WHEREOF, the parties have executed this Amendment No. 1 by their authorized
representatives as of the date of this Amendment No. 1.
WITNESS:
Print name and title
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
CITY OF ROANOKE, VIRGINIA
By:
Robert S. Cowell, Jr.
City Manager
The foregoing Amendment No. 1 was acknowledged before me this day of
2020, by Robert S. Cowell, Jr., the duly authorized City Manager of the City of Roanoke,
Virginia, a Virginia Municipal Corporation, on behalf of the City of Roanoke, Virginia.
My Commission expires:
Approved as to form:
Notary Public
Approved as to execution:
SEAL
3
WITNESS /ATTEST:
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE, to -wit:
ROANOKE HIGHER EDUCATION
AUTHORITY
By:_
Name:
Title:
The foregoing instrument was acknowledged before me this day of , 2020, by
the
of Roanoke Higher Education Authority, a
political subdivision of the Commonwealth of Virginia, for and on behalf of such entity.
My commission expires:
Notary Public
SEAL
4
i
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of September, 2020.
No. 41857- 090820.
AN ORDINANCE authorizing the City Manager to execute Amendment No. 2 to the
First Reinstated Agreement for the Exchange of Real Estate between the City of Roanoke,
Virginia and Greater Roanoke Transit Company dated September 17, 2019 ( "Agreement ") to
provide for (i) the sale and transfer of the GRTC Relocation Parcels, as described below, to
Greater Roanoke Transit Company ( "GRTC ") from the City of Roanoke, Virginia ( "City "), and
(ii) the acquisition of Campbell Court, as described below, by the City from GRTC; and
dispensing with the second reading of this ordinance by title.
WHEREAS, the Council of the City of Roanoke adopted Ordinance No. 41565- 091619,
adopted on September 16, 2019, in which Council approved the terms of the Agreement with the
City and GRTC;
WHEREAS, the City and GRTC executed the Agreement which was dated September
17, 2019;
WHEREAS, the City is the owner of four parcels within the City and more particularly
described as (i) 0 Salem Avenue, S.W., Roanoke, Virginia, Official Tax Map #1010113; (ii) 32
Salem Avenue, S.W., Roanoke, Virginia, Official Tax Map 411010115; (iii) 0 Salem Avenue,
S.W., Roanoke, Virginia, Official Tax Map #1010121; and (iv) 0 Salem Avenue, S.W., Roanoke,
Virginia, Official Tax Map #1010122 (collectively, the "GRTC Relocation Parcels ");
WHEREAS, the Agreement provides for the transfer of the GRTC Relocation Parcels
from the City to GRTC in exchange for the transfer of Campbell Court, consisting of 13 parcels
within the City, together with improvements thereon, situated at 29 Campbell Avenue, S.W.,
1
Roanoke, Virginia and 30 Salem Avenue, S.W., Roanoke, Virginia, and bearing Official Tax
Map Nos. 1011105, 1011106, 1011107, 1011108, 1011109, 1011110, 1011116, 1011117
1011118, 1011119, 1011120, 1011122, and 1011129 (collectively, "Campbell Court"), from
GRTC to the City;
WHEREAS, the City and GRTC amended the Agreement by Amendment No. 1 dated
June 16, 2020, approved by City Council by Ordinance No. 41755- 061520, adopted June 15,
2020, to extend the Approval Period to September 30, 2020;
WHEREAS, all Parties have requested an extension of the Approval Period, as defined in
the Agreement, to complete their respective Approvals in form and substance acceptable to the
City and GRTC; and
WHEREAS, the City and GRTC desire to amend the Agreement to address these matters
in accordance with the terms of this Amendment No. 2.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
I . City Council hereby approves the terms of Amendment No. 2 to the Agreement as
set forth in the City Council Agenda Report dated September 8, 2020, which Amendment No. 2
amends the Agreement approved by City Council by Ordinance No. 41565- 091619, adopted on
September 16, 2019, and provides for certain undertakings and obligations by the City and
GRTC.
2. The City Manager is hereby authorized on behalf of the City to execute
Amendment No. 2 to the Contract, to amend certain terms of the Agreement to extend the
Approval Period to March 31, 2021, to allow for additional time for the Parties to obtain their
respective Approvals, as set forth in the aforementioned City Council Agenda Report.
2
Amendment No. 2 to the Agreement is to be substantially similar to the Amendment No. 2
attached to the Agenda Report.
3. The City Manager is further authorized on behalf of the City to negotiate and
execute such further documents and take such further actions related to this matter and as may be
necessary to implement, administer, and enforce the conditions and obligations that must be met
by the City and GRTC pursuant to the Agreement and Amendment No. 2.
4. The form of the documents referred to above and in the Agenda Report are to be
approved by the City Attorney.
5. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
93
G� r
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 8, 2020
Subject: Amendment No. 2 to First Reinstated Agreement for the
Exchange of Real Estate dated September 17, 2019 (Agreement)
between the City of Roanoke, Virginia (City) and Greater
Roanoke Transit Company (GRTC)
Background:
The City and GRTC entered into the First Reinstated Agreement for the
Exchange of Real Estate dated September 17, 2019 ( "Agreement "), whereby the
City agrees to sell and exchange, and GRTC agrees to purchase and acquire
four parcels of real estate upon which GRTC will relocate: (i) 0 Salem Avenue,
S.W., Roanoke, Virginia, Official Tax Map #1010113; (ii) 325 Salem Avenue,
S.W., Roanoke, Virginia, Official Tax Map #1010115; (iii) 0 Salem Avenue, S.W.,
Roanoke, Virginia, Official Tax Map #1010121; and (iv) 0 Salem Avenue, S.W.,
Roanoke, Virginia, Official Tax Map #1010122 (collectively, the "GRTC
Relocation Parcels ").
The Agreement provides for the transfer of the GRTC Relocation Parcels from
the City to GRTC in exchange for the transfer of Campbell Court, the transit
facility owned by GRTC, consisting of 13 parcels within the City, and which
parcels are more particularly described in the Agreement contingent upon
either (i) construction of a temporary central transit facility by GRTC on the
GRTC Relocation Parcels if the City and Rutherfoord Partners, LLC (Developer)
proceed with an agreement involving the redevelopment of Campbell Court by
Developer and the acquisition and development of a passenger rail facility by
the City ( "City and Developer Exchange Agreement "); or (ii) construction of a
permanent central transit facility if the City and Developer Exchange Agreement
terminates during the approval periods set forth in that agreement.
City Council adopted Ordinance No. 41755-061 520 approving Amendment No.
1 to the Agreement, extending the Approval Period to September 30, 2020. All
Parties have requested an extension of the Approval Periods, as defined in the
Agreement, to March 31, 2021, to complete their respective Approvals in form
and substance acceptable to the City and GRTC.
Recommended Action:
Adopt the attached ordinance authorizing the City Manager to execute an
Amendment No. 2 to the Agreement between the City of Roanoke and the
Greater Roanoke Transit Company, substantially similar to the Amendment No.
2 attached to this Report, with an extended Approval Period to March 31, 2021,
and make such other amendments to the Agreement that are set forth in the
proposed Amendment No. 2. All documents are subject to approval as to form
by the City Attorney.
Robert S. Cowell, fir.
City Manager
Distribution: Council Appointed Officers
W. Brent Robertson, Assistant City Manager for Community Development
Sherman M. Stovall, Deputy City Manager
Robert Ledger, Director of Economic Development
Amelia C. Merchant, Director of Finance
Laura M. Carini, Assistant City Attorney
AMENDMENT NO.2
TO
FIRST REINSTATED AGREEMENT FOR THE EXCHANGE OF REAL ESTATE
DATED SEPTEMBER 17, 2019
BETWEEN THE CITY OF ROANOKE, VIRGINIA
AND GREATER ROANOKE TRANSIT COMPANY
This Amendment No. 2 to the First Reinstated Agreement For The Exchange Of Real
Estate dated September 17, 2019, between the City of Roanoke Virginia, a Virginia municipal
corporation (the "City "), and Greater Roanoke Transit Company, a Virginia corporation
( "GRTC ") ( "Amendment No. 2 ") is dated September , 2020.
RECITALS
A. The City and GRTC entered into the First Reinstated Agreement For The
Exchange Of Real Estate dated September 17, 2019 (the "Agreement ") under which Agreement,
(i) GRTC agrees to sell, and the City agrees to purchase Campbell Court, all as in accordance
with the terms and conditions of the Agreement; and (ii) the City agrees to sell, and GRTC
agrees to purchase the GRTC Relocation Parcels, all as in accordance with the terms and
conditions of the Agreement.
B. The Parties amended the Agreement by Amendment No. 1 dated June 16, 2020, to
extend the Approval Period to September 30, 2020.
C. Due to additional time to obtain all Approvals as required by both Parties, the
Parties desire to extend the City Approval Period and the GRTC Approval Period.
D. The Parties desire to amend the Agreement to provide for the extension of the
Approval Periods.
Based on the foregoing, for good and valuable consideration and the representations set
forth in the Recitals which are a material part of this Amendment No. 2 and are incorporated
herein, the Parties agree as follows:
Section 1.11 of the Agreement is amended by deleting it in its entirety and
inserting the following in its place:
City's Approval Period shall mean the period beginning after the expiration of the
City's Inspection Period and until March 31, 2021.
2. Section 1.29 of the Agreement is amended by deleting it in its entirety and
inserting the following in its place:
GRTC's Approval Period shall mean the period beginning after the expiration of
GRTC's Inspection Period and until March 31, 2021.
{2464090 -1, 110046- 00000 -01}
3. Except as amended herein, the Agreement remains in full force and effect in
accordance with its terms. The Parties acknowledge and agree that the Agreement, as amended
by this Amendment No. 2, constitutes the entire agreement between the Parties with respect to
the purchase and sale of Campbell Court and the GRTC Relocation Parcels.
4. Capitalized terms not defined in this Amendment No. 2 shall have the meaning
ascribed to such terms as set forth in the Agreement.
Dated as of the day and date first above written.
SIGNATURES APPEAR ON FOLLOWING PAGES
{2464090 -1, 110046 - 00000 -011
IN WITNESS WHEREOF, the Parties have executed this Amendment No. 2 by their authorized
representatives as of the date of this Amendment No. 2.
WITNESS:
Print name and title
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
CITY OF ROANOKE, VIRGINIA
By:
Robert S. Cowell, Jr.
City Manager
The foregoing Amendment No. 2 was acknowledged before me this day of ,
2020, by Robert S. Cowell, Jr., the duly authorized City Manager of the City of Roanoke,
Virginia, a Virginia Municipal Corporation, on behalf of the City of Roanoke, Virginia.
My Commission expires:
Notary Public
Approved as to form:
{2464090 -1, 110046 - 00000 -011 3
Approved as to execution:
SEAL
WITNESS:
Print name and title
WITNESS:
Print name and title
STATE OF
CITY /COUNTY of
GREATER ROANOKE TRANSIT COMPANY
:
am
Anita James Price, President
Kevin Price, General Manager
The foregoing Amendment No. 2 was acknowledged before me this day of ,
2020, by Anita James Price, the duly authorized President of Greater Roanoke Transit Company,
a Virginia corporation, on behalf of Greater Roanoke Transit Company.
My Commission expires:
Notary Public
STATE OF
CITY /COUNTY of
SEAL
The foregoing Amendment No. 2 was acknowledged before me this day of ,
2020, by Kevin Price, the duly authorized General Manager of Greater Roanoke Transit
Company, a Virginia corporation, on behalf of Greater Roanoke Transit Company.
My Commission expires:
Notary Public
Approved as to form:
{2464090 -1, 110046- 00000 -011 4
Approved as to execution:
SEAL
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of September, 2020.
No. 41858 - 090820.
AN ORDINANCE authorizing the City Manager to execute Amendment No. 2 to the
First Reinstated Agreement for the Exchange of Real Estate between the City of Roanoke,
Virginia ( "City) and Rutherfoord Partners, LLC ( "Developer ") dated September 17, 2019
( "Agreement ") to provide for (i) the sale and transfer of Campbell Court, as described below,
from the City to Developer; and (ii) the acquisition of the Future Rail Station Parcels, as
described below, by the City from Developer; and dispensing with the second reading of this
ordinance by title.
WHEREAS, the Council of the City of Roanoke adopted Ordinance No. 41568- 091619,
adopted on September 16, 2019, in which Council approved the terms of the Agreement with the
City and Developer;
WHEREAS, the City and Hist:Re Partners, LLC executed the Agreement which was
dated September 17, 2019, and Hist:Re Partners, LLC subsequently assigned its rights and
obligations under the Agreement to Developer with the consent of the City;
WHEREAS, the Agreement provides for the transfer of Campbell Court from the City to
Developer in exchange for the transfer of the Future Rail Station Parcels from Developer to the
City;
WHEREAS, City Council adopted Ordinance No. 41754- 061520 approving Amendment
No. 1 to the Agreement, extending the Approval Period to September 30, 2020, and the Closing
Date to December 31, 2020;
WHEREAS, all Parties have requested an extension of the Approval Period, as defined in
the Agreement, to complete its Approvals in form and substance acceptable to the City and
Developer, and extend the Closing Date, as defined in the Agreement; and
1
WHEREAS, the City and Developer desire to amend the Agreement to address these
matters in accordance with the terms of this Amendment No. 2.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
City Council hereby approves the terms of Amendment No. 2 to the Agreement as
set forth in the City Council Agenda Report dated September 8, 2020, which Amendment No. 2
amends the Agreement approved by City Council by Ordinance No. 41568- 091619, adopted on
September 16, 2019, and provides for certain undertakings and obligations by the City and
Developer.
2. The City Manager is hereby authorized on behalf of the City to execute
Amendment No. 2 to the Agreement, to amend certain terms of the Agreement to extend the
Approval Period to March 31, 2021, to allow for additional time for the Parties to obtain their
respective Approvals, and extend the Closing Date, as defined in the Agreement, to not later than
June 30, 2021, as set forth in the aforementioned City Council Agenda Report. Amendment No.
2 to the Agreement is to be substantially similar to the Amendment No. 2 attached to the Agenda
Report.
3. The City Manager is further authorized on behalf of the City to negotiate and
execute such further documents and take such further actions related to this matter and as may be
necessary to implement, administer, and enforce the conditions and obligations that must be met
by the City and Developer pursuant to the Agreement and Amendment No. 2.
4. The form of the documents referred to above and in the Agenda Report are to be
approved by the City Attorney.
5. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
ATTEST:
Cty Cleric.
2
t CITY COUNCIL AGENDA REPORT
PF
x�
,.j.. *.p
To: Honorable Mayor and Members of City Council
Meeting: September 8, 2020
Subject: Amendment No. 2 to the First Reinstated Agreement for the
Exchange of Real Estate dated September 17, 2019 (the
Agreement) between the City of Roanoke (City) and Rutherfoord
Partners, LLC (Developer)
Background:
The City and Hist:Re Partners, LLC entered into a First Reinstated Agreement for
the Exchange of Real Estate dated September 17, 2019, whereby the City agrees
to sell, and Hist: Re Partners, LLC agrees to purchase Campbell Court, which
consists of 13 parcels of real property, together with improvements thereon,
situated at 29 Campbell Avenue, S.W., and 30 Salem Avenue, SW, as shown on
Official Tax Map Nos. 1011105, 1011106, 1011107, 1011108, 1011109,
1011110, 1011116, 1011117, 1011118, 1011119, 1011120, 1011122, and
1011129. Hist:Re Partners, LLC subsequently assigned its rights and
obligations under the Agreement to Developer with the consent of the City.
In addition to the transaction stated above, Developer agrees to sell, and the
City agrees to purchase, two parcels of property, currently used as office space
for an insurance company, situated at 7 Jefferson Street, S.W. (Official Tax Map
Nos. 1010507 and 1010508) (Future Rail Station Parcels). Developer will
exchange the Future Rail Station Parcels, together with other consideration set
forth in the Agreement, at which Future Rail Station Parcels the City intends to
construct and operate a facility for use by passengers of train services, in
exchange for Campbell Court.
City Council adopted Ordinance No. 41 754 -061 520 approving Amendment No.
1 to the Agreement, extending the Approval Period to September 30, 2020, and
the Closing Date to December 31, 2020. All Parties have requested an
extension of the Approval Periods, as defined in the Agreement, to March 31,
2021, to complete their respective Approvals in form and substance acceptable
to the City and Developer. The Parties also desire to extend the Closing. Date to
June 30, 2021.
Recommended Action:
Adopt the attached ordinance authorizing the City Manager to execute an
Amendment No. 2 to the Agreement between the City of Roanoke and the
Rutherfoord Partners LLC, substantially similar to the Amendment No. 2
attached to this Report, with an extended approval period to March 31, 2021,
and extended Closing Date to dune 30, 2021, and make such other
amendments to the Agreement that are set forth in the proposed Amendment
No. 2. All documents are subject to approval as to form by the City Attorney.
---- - - - - --
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Deputy City Manager
W. Brent Robertson, Assistant City Manager for Community Development
Robert Ledger, Director of Economic Development
Amelia C. Merchant, Director of Finance
Laura M. Carini, Assistant City Attorney
AMENDMENT NO.2
TO
FIRST REINSTATED AGREEMENT FOR THE EXCHANGE OF REAL ESTATE
DATED SEPTEMBER 17, 2019
BETWEEN THE CITY OF ROANOKE, VIRGINIA
AND RUTHERFOORD PARTNERS, LLC
This Amendment No. 2 to the First Reinstated Agreement For The Exchange Of Real
Estate September 17, 2019, between the City of Roanoke Virginia, a Virginia municipal
corporation (the "City "), and Rutherfoord Partners, LLC, a Virginia limited liability company
( "Developer ") ( "Amendment No. 2 ") is dated September , 2020.
RECITALS
A. The City and Hist:Re Partners, LLC entered into the Agreement For The
Exchange Of Real Estate dated September 17, 2019 (the "Agreement "), and Hist:Re Partners,
LLC subsequently assigned its rights and obligations under the Agreement to Developer with the
consent of the City, and under which Agreement, (i) the City agrees to sell, and Developer agrees
to purchase Campbell Court, all as in accordance with the terms and conditions of the
Agreement; and (ii) Developer agrees to sell, and the City agrees to purchase the Future Rail
Station Parcels, all as in accordance with the terms and conditions of the Agreement.
B. The Parties amended the Agreement by Amendment No. 1 dated June 16, 2020, to
extend the Approval Period to September 30, 2020, and the Closing Date to December 31, 2020.
C. Due to additional time to obtain all Approvals as required by both Parties, the
Parties desire to extend the City Approval Period and the Developer Approval Period.
D. The Parties also desire to extend the Closing Date from December 31, 2020 to
June 30, 2021.
E. The Parties desire to amend the Agreement to provide for the extension of the
Approval Periods and the Closing Date.
Based on the foregoing, for good and valuable consideration and the representations set
forth in the Recitals which are a material part of this Amendment No. 2 and are incorporated
herein, the Parties agree as follows:
1. Section 1.11 of the Agreement is amended by deleting it in its entirety and
inserting the following in its place:
City's Approval Period shall mean the period beginning after the expiration of
City's Inspection Period and until March 31, 2021.
2. Section 1. 19 of the Agreement is amended by deleting it in its entirety and
inserting the following in its place:
Developer Approval Period shall mean the period beginning after the expiration
of Developer's Inspection Period and until March 31, 2021.
Section 12.1 of the Agreement is amended by deleting the date "December 31,
2020," and inserting in its place "June 30, 2021."
4. Except as amended herein, the Agreement remains in full force and effect in
accordance with its terms. The Parties acknowledge and agree that the Agreement, as amended
by Amendment No. 1 and this Amendment No. 2, constitutes the entire agreement between the
Parties with respect to the purchase and sale of Campbell Court and the Future Rail Station
Parcels.
5. Capitalized terms not defined in this Amendment No. 2 shall have the meaning
ascribed to such terms as set forth in the Agreement.
Dated as of the day and date first above written.
SIGNATURES APPEAR ON FOLLOWING PAGES
IN WITNESS WHEREOF, the Parties have executed this Amendment No. 2 by their authorized
representatives as of the date of this Amendment No. 2.
WITNESS:
Print name and title
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
CITY OF ROANOKE, VIRGINIA
By:
Robert S. Cowell, Jr.
City Manager
The foregoing Amendment No. 2 was acknowledged before me this day of ,
2020, by Robert S. Cowell, Jr., the duly authorized City Manager of the City of Roanoke,
Virginia, a Virginia Municipal Corporation, on behalf of the City of Roanoke, Virginia.
My Commission expires:
Approved as to form:
Notary Public
3
Approved as to execution:
SEAL
WITNESS:
Print name and title
STATE OF
CITY /COUNTY of
RUTHERFOORD PARTNERS, LLC
IM
Lucas Thornton, Manager
The foregoing Amendment No. 2 was acknowledged before me this day of ,
2020, by Lucas Thornton, the duly authorized manager of Rutherfoord Partners LLC, a Virginia
limited liability company, on behalf of Rutherfoord Partners, LLC.
My Commission expires:
Notary Public
4
SEAL
ac, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of September, 2020.
No. 41859 - 090820.
AN ORDINANCE accepting certain residual property interests conveyed from the
Commonwealth of Virginia, through the Commissioner of Highways ( "VDOT ") to the City of
Roanoke, Virginia ( "City ") remaining from Project U000- 128- V12 -RW -202, a street
improvements project located within the corridor from Fairfax Avenue and Williamson Road,
N.W. ( "Project "); authorizing the City Manager to execute a quitclaim deed dated February 27,
2020, from VDOT accepting such property interests on behalf of the City; and authorizing the
City Manager to sign any documents necessary to administer, continue, enforce, and effectuate
the quitclaim deed, upon certain terms and conditions, and dispensing with the second reading of
this Ordinance by title.
WHEREAS, by Resolution No. 38697- 011910, adopted by Roanoke City Council on
January 19, 2010, Roanoke City Council authorized VDOT to acquire from the City necessary
rights of way and other property interests needed by VDOT for the Project. The Project has been
completed, and VDOT desires to convey the residual rights of way, easements and other property
interests ( the "Property Interests ") remaining from the Project to the City; and
WHEREAS, VDOT has executed a quitclaim deed dated February 27, 2020, conveying
the Property Interests to the City.
NOW THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The City hereby accepts from VDOT the Property Interests remaining from the
Project, as the Property Interests are described in the City Attorney's letter dated September 8,
2020, to City Council and the February 27, 2020, deed attached to that letter.
2. The City Manager is authorized to execute the February 27, 2020, quitclaim deed
from VDOT attached to the City Attorney's letter dated September 8, 2020, conveying the
residual property interests remaining from the Project to the City.
3. The City Manager is authorized to take such actions and to execute such
documents as may be necessary to provide for the implementation, administration, and
enforcement of the quitclaim deed. All such documents shall be upon form approved by the City
Attorney.
4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 -1595
Daniel J. Callaghan TELEPHONE 540- 853 -2431
City Attorney FAX 540 - 853 -1221
EMAIL: ciryatty@roanokeva.gov
September 8, 2020
The Honorable Sherman P. Lea, Sr.,
and Members of City Council
Timothy R. Spencer
David L. Collins
Heather P. Ferguson
Laura M. Carini
Douglas P. Barber, Jr.
Assistant City Attorneys
Re: Request for Authority to Accept Right of Way and Other Property
Interests from the Commonwealth of Virginia through the
Commissioner of Highways
Dear Mayor Lea and Members of City Council:
Background:
Pursuant to Ordinance No. 38697 - 011910, adopted by Roanoke City Council on January 19,
2010, City Council authorized the State Highway Commissioner to acquire from the City the
necessary rights of way and other property interests needed by the Commonwealth of Virginia for
Project U000- 128- V12 -RW -202, a street improvement project in the corridor between Fairfax
Avenue and Williamson Road in the City of Roanoke ( "Project "). The Project has been
completed, and VDOT, per its standard operating procedure, desires to convey the residual rights -
of -way, easements, and other property interests remaining from the Project to the City for the
locality to maintain.
The Commonwealth of Virginia, through the Commissioner of Highways, has executed a
quitclaim deed conveying these property interests to the City. The property interests are described
in the deed as "all the lands and permanent easements lying on both sides of the centerline of l Otn
Street, and between the left and right limits of the existing street right of way and proposed right
of way lines including connections to various streets, those permanent easements lying outside of
the proposed right of way limits; and those residue properties between the proposed acquisition
lines and /or property lines and the proposed right of way limits; as further shown on the "Right of
Way and Utilities Division Conveyance Report dated February 27, 2020" attached to the deed. A
copy of the quitclaim deed executed by the Commonwealth of Virginia dated February 28, 2020,
is attached to this letter.
Considerations:
City staff from relevant departments, including the Transportation and Engineering Divisions,
have reviewed the proposed deed and the property interests to be conveyed from the
Commonwealth of Virginia to the City. City staff recommends accepting such property interests
for the City to maintain as being in the best interests of the City. Authorization from City Council
is required for the City Manager to execute the quitclaim deed accepting such property interests
on behalf of the City.
Recommended Action:
Adopt the attached ordinance, authorizing the City Manager to execute a quitclaim deed from the
Commonwealth of Virginia dated February 27, 2020, conveying the residual rights of way,
easements, and other property interest remaining from the above - described Project, a copy of
which is attached to this letter. Such deed shall be approved as to form by the City Attorney.
DJC/
Sincerely,
Daniel J. a laghan
City iorney
Council Appointed Officers
W. Brent Robertson, Assistant City Manager
for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Finance
Mark Jamison, Director of Public Works
Dwayne D'Ardenne, Manager of Transportation
David L. Collins, Assistant City Attorney
PMI 1001125
Tax Map Parcel Number not assigned
PREPARED BY VDOT
UNDER THE SUPERVISION OF THE
OFFICE OF THE ATTORNEY GENERAL
Exempted from Grantor and Grantee taxes under
Sections 58.1- 81I(C)(4) and 58.1- 811(A)(3)
THIS QUITCLAIM DEED, made this 27`h day of February, 2020, between the
COMMONWEALTH OF VIRGINIA, acting by and through the Commissioner of
Highways, ( "GRANTOR ") and CITY OF ROANOKE, a Virginia Municipal
Corporation, ( "GRANTEE. ")
WITNESSETH:
WHEREAS, this conveyance is authorized in accordance with the provisions of
Section 33.2 -1001 of the Code of Virginia (1950), as amended, in accordance with the
request of the City of Roanoke contained in the resolution passed by the City Council at
their regular meeting held on the 10 day of January, 2010.
NOW, THEREFORE, for and in consideration of the sum of one dollar ($1.00),
and other good and valuable consideration, receipt of which is hereby acknowledged, the
GRANTOR does hereby release, remise and quitclaim unto the GRANTEE all of its
right, title, and interest in and to the hereinafter described lots or parcels of land, and any
and all improvements, all of which lie in the City of Roanoke, Virginia:
Being as shown on the plans for Route U000, State Highway Project
U000- 128 -V12, RW -202, and being all the lands and permanent
easements lying on both sides of the centerline of 10`' Street, and between
the left and right limits of the existing and proposed right of way lines
including connections to various streets; those permanent easements lying
After recordation return to Grantee's Address:
PMI 1001125
outside of the proposed right of way limits, and those residue properties
between the proposed acquisition lines and /or property lines and the
proposed right of way limits; and being a portion of the lands or property
interests acquired by the GRANTOR for public street purposes from
various parties as shown on the Right of Way and Utilities Division
Conveyance Report, dated February 27, 2020, attached hereto, to be
recorded herewith and made a part of this conveyance,
LESS AND EXCEPT that portion of Parcel 079 conveyed by deed dated
March 31, 2015 and recorded as Instrument No. 180006622, Page 0286-
0292 on July 24, 2018.
All or a portion of the said property herein conveyed maybe located within the
100 year flood plain as may be determined by the Federal Emergency Management
Agency and may be restricted as to use by zoning ordinances and regulations of the
jurisdictions wherein the land lies.
It is covenanted between the parties hereto, their successors or assigns, that any
limited access rights acquired in accordance with Section 33.2 -401 of the Code of
Virginia (1950), as amended, and right of way and /or easements acquired in accordance
with Section 33.2 -1014 of the Code of Virginia (1950), as amended, associated with the
lands herein conveyed by this deed are reserved unto the Commonwealth of Virginia,
Department of Transportation.
The Grantee by joining in this deed through signature of its authorized
representatives, accepts, as is, the interest in the real estate conveyed by this deed
pursuant to Section 15.2 -1803 of the Code of Virginia (1950), as amended.
(Remainder of page intentionally left blank)
-2-
PMI 1001125
IN WITNESS WHEREOF, the Commonwealth of Virginia, Commissioner of
Highways, has caused this deed to be executed in its name as of the day, month, and year
first above written.
COMMONWEALTH OF VIRGINIA
Commissioner of Highways
BY JSEAL)
Lon Snider
State Right of Way and Utilities Director
Department of Transportation
COMMONWEALTH OF VIRGINIA
City of Richmond, to-wit:
The foregoing instrument was acknowledged before me this Z(5Wday of
j �j-z, A
2020, by Lori A. Snider, State Right of Way and Utilities Director,
Department of Transportation, who has been authorized to execute same by the
Commissioner of Highways.
lic
Affix Stamp for Notary ID and Commission Expiration Date
-3-
NEIL M. HORD
NOTARY PUBLIC
REGISTRATION # 7502082
COMMONWEALTH OF VIRGINIA
N-;
MY Co! M — Iks 10 — XPIRES
CITY OF ROANOKE, VIRGINIA
A Municipal Corporation
1-80,11
ITS:
COMMONWEALTH OF VIRGINIA
City/County/Town of I to-wit:
the
PMI 1001125
The foregoing instrument was acknowledged before me this _ day of
2020 by
(SEAL)
of the City/County/Town of
a Virginia Municipal Corporation.
Notary Public
Affix Stamp of Commission Expiration and Notary ID Number:
APPROVED AS TO LEGAL SUFFICIENCY AND FORM:
City Attorney
Date
-4-
/11114
Right of Way and Utilities
Conveyance Report
Report Date: 2/27/202012:56:10 PM
UPC: 709
Exclude Inactives ?: Yes
U000- 128 -V12, RW -202 709 Roanoke Salem
001
Boyd, Dorothy L.
1C(7), 3
Certificate of Take - 213012
04/23/2013
130004454
12
106 -110 10/19/2016
002
Bentley, Cadysie Ivan
1C(7), 3
Certificate of Take - 213011
08/1312013
130009420
12
195 -200 02/03/2017 w
003
Hamlar -Curtis Funeral Home,
Inc
1C(7), 3
Deed
09/24/2013
Instrusment No. 130011197
12
224
004
Avery, Michael D.
1C(7), 1C(8),
3,4
Deed
12/05/2012
Instrument No. 120012798
11
194
005
Walker, Melissa A.
1C(7), 3
Deed
11/01/2012
instrument No. 120011541
11
157
006
AAC Auto Service, LLC
1C(7), 3
Deed
04/09/2013
130003809
12
87 -88
007
Covington, Leonard C.,
Covington, Leigh Ann
1C(7), 3
Deed
02/06/2013
Instrument No. 130001386
12
36
008
Habitat for Humanity Roanoke
Valley
4
Deed
12/18/2012
instrument No. 120013383
11
215
009
Johns, Darryl J., Johns, Patsy
J.
1C(8), 4
Deed
02/13/2013
Instrument No. 130001639
12
46
Conveyance Report 2 of 6
010
Casey, Rickie D
1C(8), 4
Deed
01/25/2013
Instrument No. 130000904
12
35
011
Johnson, Robert R., Johnson,
Louise M.
1C(8), 4
Deed
02/19/2013
Instrument No. 130001859
12
57
012
Board, Vincent A.
1C(8), 4
Deed
11/19/2012
Instrument No. 120012216
11
177
013
Dickson, Mildred M.
1C(8), 4
Deed
01/25/2013
Instrument No. 130000896
12
32
014
Roanoke Va. City Redev. &
Housing
1C(8), 4
Deed
12/18/2012
Instrument No. 120013351
11
212
015
Fields, Carolyn Y.
1 C (8), 4
Deed
04/27/2015
150003685
12
127
016
Raron 10 Realty, LLC
1C(8),1C(9),1
C(10),1C(11),4
, 4D, 5, 5D
Certificate of Take - 213032
08/01/2013
130008937
12
180 -193 10/23/2018
017
HSBC Bank USA NA Trustee
for Wells Fargo
1C(8), 4
Deed
05/01/2013
130004898
12
119
018
Brown, John , Brown, Brenda
1C(8), 4
Deed
01/0412013
Instrument No. 130000190
12
2
019
Brown, John D., Brown,
Brenda P.
1C(8), 4
Deed
01/04/2013
Instrument No. 130000192
12
3
020
Luper, Henrietta Elizabeth
1 C(8), 4
Certificate of Deposit - 213014
10/0412013
130011658
12
225 -229 12/29/2017
021
Chitwood, William, Chitwood,
Lori
1C(8), 4
Deed
10/30/2012
Instrument No. 120011419
11
153
022
Robertson, Janis
1C(8), 4
Deed
04/25/2013
Instrument No. 130004589
12
114
Conveyance Report 3 of 6
023
Rosado, Edwin , Castro,
1C(10), 5
Deed
03108/2013
Instrument No. 130002505
12
68
Rivera, Elizabeth Beltran
Amada E.
12/05/2012
Instrument No. 120012801
11
196
024
PAYNE, OSBORNE A.
1C(10), 5
Deed
05/0612013
Instrument No. 130005040
12
139
025
Lee, William E.
1C(10), 5
Deed
04/26/2013
Instrument No. 130004613
12
117
026
Bolden, Joyce Ann, Bolden,
1C(10),
Deed
05/09/2013
Instrument No. 130005267
12
145
Frederick A. , Mayes, Rachel
1C(12), 5, 5F
B.
027
Foster, Cora B.
1C(12), 5F
Deed
11/14/2012
Instrument No. 120012020
11
171
028
HAM, RAYMOND
1C(12), 5F
Deed
11/19/2012
Instrument No. 120012217
11
178
029
Simms, Nathan D.
1C(12), 5F
Deed
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I
1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of September, 2020.
No. 41860 - 090820.
A RESOLUTION urging Lee Enterprises to establish a regional hub for design work and
copy editing for its newspapers in the Commonwealth of Virginia.
WHEREAS, since its Colonial days, America has depended on the unifying, informative
power of local journalism to establish an informed citizenry that is essential to our democracy
which cannot long endure without that informed and engaged access to knowledge of the actions
and influences that determine the wise and just conduct of human affairs;
WHEREAS, Iowa -based Lee Enterprises has purchased ten daily newspapers across
Virginia and proposes to move all page- design work and copy editing for these ten newspapers to
corporate hubs in Madison, Wisconsin, and Munster, Indiana, thereby eliminating dozens of jobs;
WHEREAS, communities need strong, local journalism to be strong themselves and since
the 1880s, The Roanoke Times has served the Roanoke Valley and Western Virginia honorably
and faithfully for decades with local management based here in Virginia who were close to the
action and who knew the problems and the people involved;
WHEREAS, the local copy editors are essential players in helping the paper fulfill its
important journalistic mission and transferring the copy desk to the Midwest would eliminate that
local /regional relationship that has worked so well for more than 130 years;
WHEREAS, copy editors are the unseen and unsung gears that keep a good newsroom
running accurately and efficiently by ensuring the details of each story are correct and the tone and
perspective are appropriate;
WHEREAS, in performing their essential duties, copy editors serve as the surrogates for
the newspaper's readers, making sure that all questions are answered, all missing details are added,
all holes filled;
WHEREAS, local copy editors are the only ones who can do that work confidently for a
local newspaper like The Roanoke Times because local copy editors know the places and
personalities that constitute the character and history of our City and our Region;
WHEREAS, even the best copy editors in Indiana and Wisconsin will be unable to replicate
the work of our local folks with decades of deep local and state knowledge that provide essential
news at a time when local news is more vital than ever;
WHEREAS, to undermine the capacities of the local media to gather, verify, and faithfully
distribute critical political, economic, and cultural information to the public is ultimately to assail
the vitality and reasoned engagement of a healthy and robust society built on self - governance, and
this process requires a determined staff of journalists who are not only professionally competent
but also deeply engaged participants with their neighbors in the life of that community;
WHEREAS, copy editors at The Roanoke Times are part of the Roanoke community who
care about their community and want only the best for it;
WHEREAS, to strip away a critical function in the journalistic process, as Lee Enterprises
has proposed for The Roanoke Times and other newspapers under its corporate control, is to
imperil the connection between readers and their neighbors — the reporters, designers, and editors
who live, shop, play, and vote here while performing the journalistic vigilance essential to every
community;
WHEREAS, moving Virginia jobs out of state will require the major expense of hiring and
training new staff,
WHEREAS, the Timesland News Guild is urging the company to create a sustainable
newspaper and graphic design hub right here in the Commonwealth that would save jobs and save
Lee Enterprises the cost of new hires and training; and
WHEREAS, the Roanoke Valley is an ideal location to maintain and expand business with
a relatively low cost of doing business, a cost of living is 11 % below the national average, and a
central location from which Lee Enterprises may serve its customers.
NOW, THEREFORE, be it resolved by the Council of the City of Roanoke that:
City Council strongly urges Lee Enterprises to establish a regional hub for design
work and copy editing for its newspapers in the Commonwealth of Virginia using space it currently
leases in the City of Roanoke.
2. City Council directs the City Clerk to provide attested copies of this Resolution to
Lee Enterprises President and CEO Kevin Mowbray and Board of Directors Chair Mary Junck.
ATTEST
City Clerk
CECELIA F. JICCOY, CHIC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. `V., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk4t roanoke%a.gov
September 9, 2020
Scott Terry - Cabbler
4812 Northwood Drive, N. W.
Roanoke, Virginia 24017
Dear Mr. Terry- Cabbler:
CECELIA T. W'EBB, CJIC
Depute City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 8, 2020, you were appointed to replace Lora Katz as a member of the City
Planning Commission for a four -year term of office, commencing January 1, 2021 and
ending December 31, 2024.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of the City
Planning Commission.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Tina Carr, Secretary, City Planning Commission
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the eighth day of September 2020, SCOTT TERRY - CABBLER was
appointed to replace Lora Katz as a member of the City Planning Commission for a
four -year term of office, commencing January 1, 2021 and ending December 31, 2024.
Given under my hand and the Seal of the City of Roanoke this ninth day of
September 2020.
c '_�- we_
City Clerk
CECELIA F. JICCOY, CJIC
Cite Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk�a roanokeN a.go%
September 9, 2020
Angela Wimberly
3819 Sunrise Avenue, N. W.
Roanoke, Virginia 24012
Dear Ms. Wimberly:
CECELIA T. NVEBB, CyIC
Deputy Cite Clerk-
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 8, 2020, you were appointed to replace Robyn Mitchell (Citizen at-
large /Business) as a member of the Youth Services Citizen Board for a three -year term
of office ending June 30, 2023.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of the Youth
Services Citizen Board.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosures
c: Angie O'Brien, Secretary, Youth Services Citizen Board
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the eighth day of September 2020, ANGELA WIMBERLY, was
appointed to replace Robyn Mitchell (Citizen at -large /Business) as a member of the
Youth Services Citizen Board for a three -year term of office ending June 30, 2023.
Given under my hand and the Seal of the City of Roanoke this ninth day of
September 2020.
City Clerk