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HomeMy WebLinkAboutCouncil Actions 12-07-20ROANOKE CITY COUNCIL INFORMAL SESSION DECEMBER 7, 2020 9:00 A.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA PRICE 41924 - 120720 The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge Call to Order -- Roll Call. All Present. (Council Member Bestpitch participated by electronic means). Welcome. Mayor Sherman P. Lea, Sr. NOTICE This morning's meeting will be televised live and replayed on RVTV Channel 3 following the 2:00 p.m. session on Thursday, December 10 at 7:00 p.m., and Saturday, December 12 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. ITEMS FOR ACTION: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (7 -0) 1 A communication from Council Member Anita J. Price, Chair, City Audit Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, subject to the jurisdiction of the City Audit Committee, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. (7 -0) A communication from the City Manager in a Closed Meeting to discuss or consider the acquisition of real property by the City for public purposes, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. (7 -0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. AT 9:09 A.M., THE COUNCIL MEETING WAS DECLARED IN RECESS, FOR A JOINT MEETING OF THE COUNCIL, ROANOKE CITY SCHOOL BOARD, AND AREA LEGISLATORS TO DISCUSS THE 2021 LEGISLATIVE PROGRAM. At 10:56 A.M., the meeting reconvened for the following briefings: BRIEFINGS: • Comprehensive Plan Update - 20 minutes • Proposed City Code Changes - 60 minutes Received and filed. AT 11:43 A.M., THE MAYOR DECLARED THE COUNCIL MEETING IN RECESS FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 450, FOURTH FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING; AND THEREAFTER RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER. 2 ROANOKE CITY COUNCIL REGULAR SESSION DECEMBER 7, 2020 2:00 P.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge 1. Call to Order- -Roll Call. All Present. (Council Member Bestpitch participated by electronic means). The Invocation was delivered by Mayor Sherman P. Lea, Sr. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Lea. Welcome. Mayor Lea. NOTICE! This afternoon's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, December 10 at 7:00 p.m., and Saturday, December 12 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. M ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: Roanoke Neighborhood Advocates — two vacancies Towing Advisory Board - one vacancy Youth Services Citizen Board - one vacancy (Citizen at Large) Access the City's homepage to complete an online application for the abovementioned vacancies. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Recognition of winners of the 16th Annual Fire Prevention Week Art Contest. The Mayor acknowledged Kristen Perdue, Fire Prevention Specialist, Chief David Hoback and 19 children from Roanoke City elementary and middle schools who received certificates as contest winners. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. 4. CONSENT AGENDA: (APPROVED 7 -0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C -1 A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, December 21, 2020, at 2:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager shall determine, in his discretion, to amend the 2019 HUD Annual Action Plan. RECOMMENDED ACTION: Concurred in the request. E C -2 A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, December 21, 2020, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager shall determine, in his discretion, for the vacation of existing ingress /egress easement and the public drainage easement to Carilion Roanoke Memorial Hospital. RECOMMENDED ACTION: Concurred in the request. C -3 A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, December 21, 2020, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager shall determine, in his discretion, to consider granting a 20 -foot easement at 1234 Midvale Avenue, S. W., to the Western Virginia Water Authority. RECOMMENDED ACTION: Concurred in the request. C -4 A communication from the City Attorney requesting that Council schedule a public hearing to be held on Monday, December 21, 2020, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager shall determine, in his discretion, to consider the conveyance of a 41,448 square foot portion of City -owned property in fee simple and several drainage easements to Walker Machine and Foundry Corporation. RECOMMENDED ACTION: Concurred in the request. C -5 A communication from the City Manager transmitting the City Manager Transfer Reports for the FY 2021 first quarter ended September 30, 2020; and FY 2020 period 13 ended November 30, 2020. RECOMMENDED ACTION: Received and filed. C -6 Reports of qualification of the following individuals: Jason Morgan as a member of the Mill Mountain Advisory Board for a term of office ending June 30, 2021; Erika Bergen as a member of the Human Services Advisory Board for a term of office ending November 30, 2021; and Peter Wonson, Patice Holland, William L. Lee and Angela Penn as members of the Equity and Empowerment Advisory Board for three -year terms of office, each, commencing January 1, 2021 and ending December 31, 2023. RECOMMENDED ACTION: Received and filed. 9 C -7 A communication from the City Manager requesting that Council schedule a public hearing to be held on Tuesday, January 19, 2021, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager shall determine, in his discretion, for approval of the 2019 - 2020 Consolidated Annual Performance and Evaluation Report (CAPER) for the U.S. Department of Housing and Urban Development. RECOMMENDED ACTION: Concurred in the request. 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the Highway Safety Improvement Program funds from the Virginia Department of Transportation for the Franklin Road Pedestrian Improvements Phase II. Adopted Resolution No. 41924 - 120720 and Budget Ordinance No. 41925-120720. (7 -0) 2. Authorization of an encroachment in the City's right -of -way located at the northeast corner of Peters Creek Road and Shenandoah Avenue, N. W., for a bus shelter. Adopted Ordinance No. 41926- 120720. (7 -0) 3. Amendment of the City Code in connection with the newly created Equity and Empowerment Advisory Board. Adopted Ordinance No. 41927 - 120720. (7 -0) 4. Execution of Amendment No. 2 to the Chief Local Elected Officials (CLEO) Charter Agreement among member jurisdictions comprising Workforce Investment Area III. Adopted Ordinance No.41928- 120720 and Resolution No. 41929 - 120720. (7 -0) COMMENTS OF THE CITY MANAGER. The City Manager offered the following comments: Brandon Avenue Paving Project • Brandon Avenue, between Franklin Road and Brambleton Avenue, is scheduled for paving in the spring of 2021. • In an effort to reduce crashes, injuries, and fatalities, the Transportation Division is considering making modifications to the travel lanes along the section between Colonial Avenue and Main Street. • Staff is seeking public input to understand how the community feels about these potential changes. • The link to a survey and other information about the project is posted at plan roanoke.org /brandonpaving • Information also will be shared on the Roanoke Transportation Facebook page. Roanoke 100 Miler Returns • Citizens are invited to celebrate the New Year by accepting Roanoke's 100 Miler challenge. • Participants commit to complete 100 miles in 100 days. • This is one of Roanoke's favorite fitness traditions, and a great way to learn more about the parks, trails, and greenways in our area. • Register at PLAYRoanoke.com under "Races and Events /Special Programs." Families May Drop Off Santa Letters at Library Drop Boxes • One book drop at each City library branch, except the Gainsboro Branch (closed for renovation), has been specially decorated for the holidays. • In addition to serving as book drops, they also serve as mailboxes for the North Pole! • Families may drop off their letters to Santa at any of these book drops between now and Christmas Eve. • Families may also stop by library branches to pick up a special gift bag from Santa. The bag contains a book, some activities, and a template for writing those letters! 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. h 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Mayor Lea acknowledged the City Clerk and Vice -Mayor Cobb for their orchestration of the recent Investiture Ceremonies held on December 3 and 4 and expressed appreciation for a job well done. Council Member Bestpitch acknowledged December 7 as the 79th anniversary of the Japanese attack on Pearl Harbor in 1941; paid tribute to more than 2,400 Americans killed during the unexpected raid on a U.S. Navy base in Hawaii; asked all citizens to take a moment remember the sacrifices of the military; and announced Hanukkah celebrations begin at sundown on Thursday, December 10, and continues through Friday, December 18. Council Member White -Boyd thanked the City Clerk, as well as the staff, Adalina Allicott, Andrea Johnson, and Cecelia Webb, for an excellent job executing the recent Investiture Ceremonies and expressed extreme pleasure with the outcome. Vice -Mayor Cobb thanked the staff of Roanoke Valley Television (RVTV) for recording the Investiture Ceremonies and announced the production of a videotape will be forthcoming that will include snippets of each ceremony combined into one video to be shared on Facebook and made available for Members of Council. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. See below. CERTIFICATION OF CLOSED MEETING. (7 -0) Appointed Rosheta Chase as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of office of Katelynn Lewis ending September 30, 2021. Appointed W. Brent Robertson as the Roanoke City Alternate representative of the Western Virginia's Regional Industrial Facility Authority to fill the unexpired term of office of R. Brian Townsend ending February 3, 2022. Appointed Pamela Smith as a member (Citizen at Large /Medical) of the Youth Services Citizen Board to fill the unexpired term of office of Ray Bemis, III, (Citizen -at -large /Medical) ending June 30, 2023. 12. ADJOURNED - 2:50 P.M. 9 0 Aga CITY OF ROANOKE OFFICE OF THE MAYOR - — 215 CHURCH AVENUE, S.W., SUITE 452 ROANOKE, VIRGINIA 24011 -1594 TELEPHONE: (540) 853 -2444 — FAX: (540) 853 -1145 SHERMAN P. LEA, SR. EMAIL: MAVORLROANOKEVA.GOV Mayor December 7, 2020 The Honorable Vice -Mayor Joseph L. Cobb and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Cobb and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, Sherman P. Lea, Sr. Mayor SPL:ctw COMMITTEE VACANCIES /REAPPOINTMENTS December 7, 2020 Public VACANCIES: Unexpired terms of office on the Roanoke Neighborhood Advocates ending September 30, 2021 and September 30, 2022, respectively. Term of office on the Towing Advisory Board ending October 31, 2023. Term of office (Citizen at Large /Business) on the Youth Services Citizen Board ending June 30, 2023. SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 Email: clerk @roanokeva.gov December 7, 2020 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: Council Members William D. Bestpitch Joseph L. Cobb Michelle L. Davis Djuna L. Osborne Anita J. Price Patricia White -Boyd I wish to request that Council convene in a closed meeting to discuss a personnel matter, subject to the jurisdiction of the City Audit Committee, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, Anita J. Price, Chair City Audit Committee AJ P: ctw G CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: December 7, 2020 Subject: Request for Closed Meeting This is to request that City Council convene in a Closed Meeting to discuss the acquisition of real property by the City for public purposes, where discussions in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of rin*O), as amended. - -- / -- ---- -- Robert S. Cowell, fir. City Manager Distribution: Council Appointed Officers 2021 City of Roanoke Legislative Program Fiscal Policy Any proposed comprehensive tax reform must be based on the fundamental principle that local revenue sources cannot be further limited or restricted by the General Assembly without the enactment of legislation that will authorize localities to establish meaningful and viable alternative sources of local revenue. The General Assembly must vigilantly and effectively avoid enactment of any further unfunded mandates to localities and initiate procedures to review, assess, and eliminate existing and burdensome unfunded mandates imposed on localities. Unfunded mandates include mandatory tax exemptions or reductions to specific groups of individuals, as worthy and deserving as they may be. Technology and Infrastructure Policy The General Assembly should eliminate impediments facing localities from bringing 21" Century technology to their citizens. The Commonwealth and the City must develop partnerships among federal, state, and local constituencies to expand highway infrastructure development throughout Virginia's Blue Ridge Region, including the expansion of I -73, which incorporates improving the safety and economic development worthiness of US Rte. 220. Environmental Policy The City opposes any efforts by the General Assembly to mandate further exemptions from payment of local stormwater utility fees. In addition, the City requests the General Assembly to hold localities harmless from any costs associated with increases in the load of sediment and other pollutants of concern that enter waters of the Commonwealth, including rivers, streams, and tributaries, where such increases in the Total Maximum Daily Load for a locality are attributable to projects and developments approved by the Commonwealth that include crossings of bodies of water within the Commonwealth. The City supports legislation to promote the generation and use of renewable energy, including expanding the authority of localities to enter into power purchase agreements with utilities for the generation of electricity through solar power. The City encourages socially responsible investments, including investments in renewable energy, by VRS and all other funds invested by the Commonwealth. The City supports energ y transportation services statewide, cleaner transportation options. Final (11. 11.20) efficiency and renewable energy programs for public emphasizing the need for more equitable, accessible, and .9 Economic Development Policy The City encourages the General Assembly to maintain existing tools, including historic tax credits, to encourage development and redevelopment throughout the City and Virginia's Blue Ridge Region. The City supports continuation and increased funding for the Commonwealth's Opportunity Fund (COF). This important economic development incentive program has played a major role in several Roanoke job- creation projects. The COF is an essential tool in competing with other states which often offer lucrative incentive packages to prospective companies. The City encourages the General Assembly to refrain from enacting further limitations on planning, development, and zoning tools that localities may use in regulating and promoting development within their communities. Public transportation is an important economic development tool for the regional economy. The General Assembly should increase funding for transit services and create opportunities for regional localities to collaborate in expanding public transportation throughout the region. Education Policy The City of Roanoke and Roanoke City Public Schools strongly urge the General Assembly to amend current school funding programs to fully fund its obligations under the Standards of Quality (SOQ) by securing a sustainable state revenue source to assist localities and school divisions to provide more equitable educational opportunities for all Virginia students. These revenue streams should be dedicated to modernizing and maintaining public school facilities and ensuring adequate funding for updating curricula to correct historical inaccuracies and to reflect the history and culture of students of all backgrounds represented in the Commonwealth. This recommendation will require amendments to establish transparent criteria for equitable distribution of such funding, including funding to support the technology needed to meet the Standards of Learning (SOL) requirements and enhance learning by all children. Public Safety Policy The City supports legislation that preserves law and order and promotes public safety throughout the City, including legislative initiatives that provide funding to assist localities in protecting the public from gun violence. The City supports legislation to enable localities to enact ordinances that exceed statewide standards with respect to the sale, possession, storage, and carrying of firearms and ammunition. The City emphasizes the importance of continuous criminal justice reform and the establishment of appropriate standards for law enforcement to protect the civil rights of citizens. Further, the Commonwealth and City must expand the meaning of well -being and community safety to include education, economic opportunity, rehabilitation, and other support initiatives. Final (11. 11.20) The Governor and General Assembly should ensure that additional funds are provided to sufficiently support these efforts alongside law enforcement. Civil and Voting Rights Policy The City supports the repeal of Article I, Section 15 -A of the State Constitution regarding marriage. The City emphasizes the importance of keeping constituents aware and informed on their civil rights and liberties, most especially their right to vote. Thus, the City supports all efforts at making voting as accessible and equitable as possible. Community Policy The City supports measures to ensure a statewide living wage that incorporates the value of benefits to promote the health and well -being of workers and their families. The City supports legislation to promote healthcare for all Virginians, including reproductive healthcare, free from discrimination based on sex, race, ethnicity, sexual orientation, or gender identity. The City supports legislation to address the health issues presented by vaping. 2021 VML Legislative Program The City endorses and supports the 2021 VML Legislative Program and VML Policy Committee Statements. 2021 Legislative Priorities The City requests its legislative delegation to patron and support the following legislative initiatives: Amend City Charter to conform Charter to November election schedule. This proposal requires Council to propose charter changes to the General Assembly after advertising and conducting a public hearing. 2. Establish real estate lien status and priority for unpaid local solid waste collection fees in a manner similar to the lien for unpaid stormwater utility fees. This proposal requires an amendment to Section 15.2 -928. 3. Adopt amendments to the State Budget to continue funding increases for community mental health programs and facilities. Final (11.11.20) This recommendation will require commitments to maintain funding levels and implementation of programs for the current State budget and subsequent two -year budgets. 4. Adopt legislation to enable localities to establish a ticket diversion program to allow bicyclists who are cited for traffic violations to receive safety training in lieu of paying a fine. This recommendation will require amendments to Title 46.2, Subtitle III of the Code of Virginia. 5. Adopt amendments to the Code of Virginia to clarify mitigation of impacts to water quality by new and redevelopment sites. Local regulations of site development face challenges arising from ambiguous provisions in state regulations. Best Management Practices should include specific, understandable regulations with respect to water - quality issues. This recommendation may require amendments to current rules, in addition to changes to the Code of Virginia. 6. Adopt amendments to Section 15.2 -922 (A) to authorize localities to require retrofitting of buildings containing one or more dwelling units to install and maintain smoke alarms. This type of amendment has been implemented with respect to schools, juvenile care facilities, assisted living facilities, and nursing homes. This recommendation requires amendments to Section 15.2 -922 (A). 7. Adopt legislation to allow localities to designate "No Smoking" areas in outdoor parks, including within 100 feet of recreation centers, outdoor playgrounds, and sports fields. This recommendation will require an amendment to Section 15.2 -2826. 8. Enact measures to fully fund: (i) the Standards of Quality (SOQ) to include a sustainable state funding source to assist localities and school divisions in modernizing public school facilities; (ii) programs for special needs; (iii) enhancements to teacher compensation; and (iv) to secure and implement curricula which reflect the history and culture of students of all backgrounds represented in the Commonwealth, to provide more equitable educational opportunities for all Virginia students. This recommendation will require amendments to current school funding programs to secure a reliable source of revenue and establish transparent criteria for equitable distribution of such funding. Fully funding the SOQ requirements by the General Assembly will necessarily include funding for much - needed Final (11. 11.20) modernization of school infrastructure. Fully funding programs for special needs, enhancing teacher compensation, and ensuring the presence of curricula reflecting the history and culture of students of the many and varied backgrounds represented in the school divisions will provide for more equitable educational opportunities for all our children throughout the Commonwealth. 9. Continue supporting a fund and grant program relating to intervention and prevention of violence in our communities. This recommendation will require commitments to maintain funding levels and implementation of programs for the current State budget and subsequent two -year budgets. 10. Adopt amendments to the Code of Virginia to allow localities to transfer blighted properties directly to a land bank entity created by the locality or an existing nonprofit entity designated by the locality to carry out the functions of a land bank entity in lieu of sale at public auction for unpaid real estate taxes and other liens held by the locality. This recommendation will require amendments to Section 58.1- 3970.1. 11. Adopt Senate Bill No. 5016 relating to the application of parole statutes and Senate Bill No. 5046 relating to limitation on mandatory minimum punishment. These Bills were introduced in the 2020 General Assembly Session by Senator Edwards and passed by indefinitely in the Senate Judiciary Committee with a letter to the Crime Commission requesting that they be studied further. This recommendation will require approval of legislation that will be reintroduced before the General Assembly in 2021. Final (11. 11.20) Z i � � Chris Chiftum la Darr m Plannina Coordinator SkIllo! City Plat of Overview Vision City Plan 2040 is a comprehensive plan that will guide investment and decision - making in Roanoke over the next 20 years. The plan recommends policies and actions that work together to achieve the following vision. In 2040, Roanoke will be: • A city that considers equity in each of its policies and provides opportunity for all, regardless of background. • A city that ensures the health and safety of every community member. • A city that understands its natural assets and prioritizes sustainable innovation. • A city that interweaves design, services, and amenities to provide high livability. • A city that collaborates with its neighbors to improve regional quality of life. • A city that promotes sustainable growth through targeted development of industry, business, and workforce. Themes City Plan 2040 is guided by six themes drawn from the American Planning Association's (APA) Best Practices for Comprehensive Plans.The APA identified six principles necessary to ensure a sustainable community. This plan extends those principles into themes that target pressing community concerns, while anticipating Roanoke's future needs. These themes will ensure a holistic planning approach that addresses environmental, social, and economic well- being. The following six themes will inform the elements of the plan. • Interwoven Equity • Healthy Community • Harmony with Nature • Livable Built Environment • Responsible Regionalism • Resilient Economy Elements The elements of City Plan 2040 consist of priorities, policies, and actions. The plan's priorities are the most prominent areas of concern identified by the community. The plan's policies create a decision - making guide to address each priority. The plan's actions are specific steps needed to implement each policy and achieve the long -term vision of City Plan 2040. Q City Plan 2040 Overview Interwoven Equity In 2040, Roanoke is both a diverse and an inclusive community with access and opportunities available to all including: education, housing, healthcare, employment, and quality of life. Roanoke recognizes how these opportunities are interconnected and how past actions created barriers that limited opportunity for underserved communities, particularly the African - American community, and eroded trust in institutions. To maintain a high level of Interwoven Equity and inclusion, the community is engaged continuously to identify and predict changes that could become opportunities or barriers and to adapt appropriately to those changes. 4 Priorities Trust Roanoke recognizes that past interactions have eroded trust in certain communities. Policies for trust focus on community healing and government accountability. These include creating a group that oversees equity within the City and correcting past inequitable actions through t policy. Break the Cycle of Poverty Roanoke recognizes inequities in the community and the need to break the cycle of poverty within disadvantaged neighborhoods and among residents. Policies for breaking the cycle of poverty focus on increasing opportunities for improving socioeconomic status. These include prioritizing at -risk populations, quality education, and equitable economic development. Neighborhood Choice Roanoke recognizes the need to remove barriers to housing, in order to dismantle its segregated landscape and provide housing that meets the needs of all residents. Polices for neighborhood choice focus on improving opportunities for varied and affordable housing citywide. ' lhese include identifying the needs of vulnerable populations and determine the resources needed to overcome obstacles and achieve safe and desirable housing. Inclusive Culture Roanoke recognizes the need to create a culture of inclusion and to celebrate diversity throughout the City. Policies for inclusive culture focus on developing an informed and empowered city. These include building capacity for neighborhood organizations to connect and serve the community and celebrating those of all backgrounds. Service Delivery Roanoke recognizes that equitable service delivery is needed for a harmonious community. Policies for service delivery focus on removing barriers and providing quality services. These include preparing easily accessible information, developing varied and affordable housing options, and prioritizing infrastructure in areas of need. OW ap0r ►v City Plan 2040 4vHealthy Community — In 2040, Roanoke engages a holistic and equitable approach to building and ensuring the physical and mental health of our community by empowering citizens with the knowledge and resources to achieve healthy living and to strive for accountability as individual members of a connected society. 1 8 Priorities Wellness Roanoke recognizes that all aspects of health need to be addressed in order to improve the quality of life for all members of the community. Policies for wellness focus on proactively addressing mental, physical, and social health. These include providing for community centers and recreational facilities, health education, and resource facilities. Safety Roanoke recognizes the physical safety of its residents and visitors is of utmost importance. Policies for safety will focus on the built environment along with City services and amenities. These include safe streets for all modes of transportation, crime prevention, and improved social connections. Access to Health and Support Services Roanoke recognizes that substance abuse is a national health epidemic that is strongly tied to mental health. Policies for access to health and support services focus on increasing the resources available and community education. These include supporting medical and rehabilitation facilities, discussing mental health and substance abuse openly, and encouraging educational programs. Access to Affordable Healthy Food Roanoke recognizes that many of its communities are located in a food desert and may not have access to fresh healthy foods. Policies for access to affordable healthy food focus on creating partnerships to increase the availability of such foods and incentivizing their purchase. These include encouraging healthy eating through the school system, promoting existing food programs, and considering new incentives. Harmony with Nature In 2040, the City of Roanoke will boast a clean, resilient environment in which everyone will live and prosper in harmony with nature through innovative, sustainable, and resilient practices that nurture community health, embrace recreational opportunities, protect our natural resources, address the local aspects of climate change, support ecosystem services, and foster appreciation and understanding of the City's relationship with its natural surroundings. Priorities Sustainable Land Development Roanoke recognizes the need for more thoughtful land development. Policies for sustainable land development focus on promoting sustainability and resiliency in development standards. Tree Stewardship Roanoke recognizes the vital services that trees provide to the community. Policies for tree stewardship focus on increasing local education on the natural services provided by trees and protecting, nurturing, and expanding the tree canopy. Water Resource Management Roanoke recognizes that there are increased risks for flooding and pollution of local waters. Policies for water resource management focus on maximizing efforts to reduce flooding and impediments to local rivers and tributaries. Clean Energy and Transportation Roanoke recognizes that sustainable energy provision and transportation improves human and environmental health. Policies for clean energy and alternative transportation focus on improving options for renewable energy and infrastructure for different modes of transportation, such as biking and public transit. Outdoor Recreation Roanoke recognizes that outdoor recreation is vital to the regional economy. Policies for outdoor recreation focus on protecting natural assets and promoting outdoor recreation as a health and tourism driver. Clean and Beautiful City Roanoke recognizes that a clean, well- maintained environment helps to improve quality of life. Policies for clean and beautiful city focus on upholding an aesthetic that creates a sense of pride in all residents. Green Convenience Roanoke recognizes that more sustainable choices will need to be made in order to combat climate change. Policies for green convenience focus on making it easier for residents to make sustainable choices through education, incentives, and partnerships. . :Livable Built Environment ■ ■ ■ In 2040, Roanoke is a growing, historic cultural hub with vibrant neighborhoods for all; housing that is safe, accessible, affordable, and varied; advanced technology to provide access opportunities for all; and an integrated multi - modal, user - friendly transportation system. Priorities Growth Through Preservation and Context Sensitive Design As a steadily growing city, Roanoke recognizes the need to plan for increasing population. Policies for growth focus on compact development that takes into account surrounding neighborhood patterns and nearby natural assets. Complete Neighborhoods Roanoke recognizes the importance of neighborhoods that provide safe and convenient access to necessary goods and services. Policies for complete neighborhoods focus on pedestrian and bicycle access to daily needs for people of all ages and abilities. Interactive Spaces Roanoke recognizes that vibrant spaces create a sense of community and social interaction. Policies for interactive spaces focus on creating physical, public places for people to come together. Housing Roanoke recognizes the need for housing in a range of types and levels of affordability. Policies for housing focus on meeting the future needs of a growing and diverse population. Arts and Culture Roanoke recognizes the value of arts and culture for the community and the economy. Policies for arts and culture focus on highlighting local art citywide in everyday design. Interconnected Transportation System Roanoke recognizes the need to cooperate with regional partners to improve transit. Policies for an interconnected transportation system focus on improving transportation connections and options. Complete streets Roanoke recognizes the need for streets that are safe for all users. Policies for complete streets focus on improved infrastructure and education on all modes of transportation, such as bicycling and walking. Improve Infrastructure Roanoke recognizes the need for infrastructure that allows all areas of the community to grow and develop. Policies for improving infrastructure focus on equitable expansion of service and regular maintenance. Qty Plan 2040 13 Responsible Regionalism In 2040, the region will plan, act, and promote itself cohesively, with consideration of each community's political autonomy and social identity. Each community lends its unique assets and resources to developing the region's economy and quality of life. The region will work together to provide exceptional educational opportunities and public services. The region will see more success because it began to compete economically as a unified entity. rtc � � �► �,��il Priorities Regional Collaboration Roanoke recognizes that its individual success depends much on the success of our region and neighboring localities. In order to continue growing and thriving, Roanoke recognizes the importance of having a marketable regional identity, good relationships with neighboring localities, and coordinated amenities. Policies for regional collaboration include improving connections between governments, promoting regional assets such as outdoor recreation, and pursing opportunities to collaborate on public services. Plan and Think Regionally Roanoke recognizes the benefits of harmonizing planning efforts. Policies for planning and thinking regionally focus on pursuing opportunities for partnerships through regional planning efforts. Areas of opportunity include land use, housing, transportation, economic development, public services, and civic amenities. Resilient Econoink., In 2040, Roanoke's economy will continue its sustainable growth through the recruitment of a diversity of industry, revitalization of under- performing and Underutilized commercial spaces, support of local business, and continued partnerships with players who value, support, and celebrate each other's successes. Our economy will be built on strong collaboration that promotes workforce development for those of all backgrounds. Priorities Promote Broad Diversity in Economy Roanoke recognizes that having a wide range of industries creates a more stable and resilient economy. Policies for creating a more diverse economy focus on being proactive in market research, capitalizing on local assets, and supporting local industries. Establish Stronger Economic Ties to our Regional Partners Roanoke recognizes that local business is part of a larger economy connected to regional partners. Policies for establishing stronger regional economic ties focus on leveraging nearby higher education institutions, working with local tourism agencies, and creating relationships with various public and private partners. Conversion of Underperforming Commercial and Industrial Areas Roanoke recognizes that it is limited in land that can be newly developed, but rich in properties that have the potential to be redeveloped. Policies for conversion of underperforming areas focus on identifying viable opportunities, providing incentives, and connecting buyers to sellers. Local Business Development Roanoke recognizes the importance of providing resources to help create and expand local business. Policies for local business development focus on increasing outreach for current resources and providing for new business support services. Align Economic Development with Workforce Development Systems Roanoke recognizes the need for a strong, skilled workforce in the current economic environment. Policies for workforce development focus on outreach, talent connection, and training. Support Local Community Development Roanoke recognizes the benefits of supporting local businesses and partners that invest in the community. Policies for supporting local community development focus on celebrating partners that support local development initiatives, encouraging community support programs, and providing education about these programs. Authentic Participation The most important step in any planning process involves collaborating with members of the community. Without listening and gaining an understanding of community needs and values, it is impossible to develop a meaningful plan. Authentic participation requires not only meaningful involvement with citizens throughout the planning process, but the empowerment of citizens to become driving forces within their own communities. To "ensure that the planning process actively involves all segments of the community in analyzing issues, generating vision, developing plans, and monitoring outcomes'; the American Planning Association identifies seven actions in their Best Practices for Comprehensive Plans. These include: 1. Engage stakeholders at all stages of the planning process. 2. Seek diverse participation in the planning process. 3. Promote leadership development in disadvantaged communities through the planning process. 4. Develop alternative scenarios of the future. 5. Provide ongoing and understandable information for all participants. 6. Use a variety of communications channels to inform and involve the community. 7. Continue to engage the public after the comprehensive plan is adopted. To achieve the seven recommended actions, citizens and stakeholders were engaged throughout plan development. Varying outreach methods were used to contact all communities within Roanoke in an effort to reach diverse participants. Planning staff relied on those already engaged to act as representatives and recruit others from their community into the planning process. Specific meetings were held to address equity and hard -to -reach areas. Updated information was continually provided in the form of reports, speakers, and events throughout the creation of City Plan 2040 to help residents create their vision for the City's future. Kickoff: January 2018 The comprehensive planning process began in January 2018. The first phase involved creation of a website, P1anRoanoke.org, to engage and inform the public throughout the two -year process. P1anRoanoke.org would serve as a two -way platform for the planning department and public to communicate on planning initiatives. A community forum and mapping exercise to identify strengths, opportunities, and weaknesses were available on the website. Love Letters: July 2018 The third phase of planning process, referred to as the listening phase, was entirely dedicated to public engagement. The phase was kicked off in July with a presence at the Deschutes Street Pub. Attendees were able to stop at the Roanoke City booth and write Love Letters that identified what residents loved about Roanoke, and what could be improved. During the month, planning staff also engaged with visitors to Market Square in downtown to find out what they envisioned for Roanoke in 2040. A video capturing these responses was posted to the website, along with a community survey. Open House Meetings: August 2018 The survey was promoted at each of the ten open house meetings held in August 2018. Meetings were conducted at various times and dates at each of the neighborhood libraries in order to meet the varying needs of the public. Planning Staff worked closely with the City's Neighborhood Services Coordinator to notify neighborhood organizations and attended various neighborhood meetings, including that of the Roanoke Neighborhood Advocates. Local news stations and newspapers advertised the meetings, along with online posts on Facebook and planroanoke. org. Community meetings were designed to engage attendees in future visioning and prioritization of community needs. A mapping analysis identical to the one found on the website and activities for children were set up to involve different age groups. Over 200 people attended the open house meetings and over 1200 responded to the survey. An analysis of responses provided by the public can be found in the Community Response Report. Youth Outreach: September - October 2018 To better engage with youth in the community, the planning staff attended additional student events. Staff hosted a mapping event at the Roanoke Youth Summit in September. Middle and high school students engaged in a collaborative art project adapted from the public meeting mapping activity. Elementary school students participated in the planning process at Highland Park Elementary's Healthy Choices /Safe Community Day in October. Students created interpretations of their community with drawings and building block models. Working Groups: November 2018 - March 2019 While it is the job of City Planners to use data, public input, and other mandates to create plans, the vision and directive of those plans should be crafted by the community. Open House Meetings were conducted to identify the overall community vision. The next step would be for citizen working groups to identify the needed priorities and policies for achieving said vision. A working group was created for each theme, composed of interested community members that signed up through the website or during the open house meetings. Groups were composed of members with varying expertise, including healthcare workers, former public employees and city planners, a community resources officer, local food advocates, neighborhood leaders, small business owners, community activists, equity and inclusion champions, and more. Groups met from November 2018 to March 2019 and identified the top priorities, as well as policies for each theme area of the plan. Over the months, the number of attendees fluctuated as new members were added by recommendation or through further public outreach. To further advise policy development, informative speakers attended discussions to answer questions and provide their expertise. Speakers included the City's Stormwater and Economic development departments, Transportation Division, along with other field experts like Changelab, Roanoke College faculty and Carilion. rtner Projects ChangeLab Solutions is a national organization that advances equitable laws and policies to ensure healthy lives for all. Changelab, along with Roanoke College's Center for Community Health and Innovation and Freedom First Credit Union, has been working with planning staff to create The Roanoke Valley Community Healthy Living Index. The index identified health disparities and areas of need within Roanoke. This data along with technical assistance provided by Changelab and the New York Academy of Medicine helped the City conduct a public deliberation to inform selection of the City's next Target Area. Equity Meetings: March - May 2019 Interwoven Equity saw the largest increase in members in a push to create a group representative of Roanoke's diversity. Four additional meetings on equity were scheduled to increase engagement in needed parts of the community. Meetings took place during evening hours and in targeted areas, many with predominately black residents or with a history of government distrust. These meetings identified critical goals for improved equity and communication with City government. Open House Meetings: March - April 2019 Finalized priorities and policies from the working groups were presented to the public for vetting and further discussion to ensure that community voices were heard. Open house meetings were once again scheduled at all the neighborhood libraries at varying times at the end of March through early April. Attendees had the opportunity to review each group's findings, and engage in discussion with working group members and City staff. A survey replicating the meeting structure was posted online and advertised for those unable to attend. Stakeholder Meetings: April - October 201.9 Following the open house meetings, stakeholder interviews were held with 39 groups and individuals from April to October. Planning staff met with stakeholders from various backgrounds that had strong interest and specialized knowledge in the theme area. These stakeholders included nonprofits, community leaders, government organizations, local investors, and other community players. Stakeholders reviewed the working group drafted policies amended to include comments from the public meetings. Stakeholders were able to use their expertise in refining the policies and providing additional perspectives and insights - refining and adding to the civic voice. Stakeholder list: • Roanoke Outside • Blue Ridge Land Conservancy • Western Virginia Water Authority • Friends of the Blue Ridge • Sierra Club • Roanoke Parks and Recreation Department • Roanoke Urban Forestry Department • Roanoke Sustainability Department • Roanoke Environmental Administrator • Greenways Coordinator • Greenways Commission • Roanoke Stormwater Division • Hist Re Partners • Bill Chapman Inc. • Roanoke Regional Partnership • Virginia's Blue Ridge • Williamson Road Business Association • Green Home Solutions • Roanoke Transportation Division • Hill Studios • Taubman Museum • Roanoke Valley - Alleghany Regional Commission • Roanoke Regional Chamber of Commerce • Social Services • LEAP for Local Food • Mental Health America of Roanoke Valley • Rescue Mission • Local Office on Aging • Apple Ridge Farm • JP Powell • Hurt Park Neighborhood Association • Soul Sessions • Roanoke Fire Department • Roanoke Police Department • Blue Ridge Interagency Council on Homelessness • Council of Community Services • Roanoke City Public Schools • Roanoke Regional Airport • LGBTQ+ Collaborative Group During this time, additional outreach efforts were conducted. City staff attended Roanoke City's Youth Summit and Green Academy in September to talk about the Comprehensive Plan. November included the launch of a City Plan 2040 Art Contest, as well as participation in Junior Achievement's JA in a Day program. Welcoming Roanoke: May 2019- March 2020 The Welcoming Roanoke Plan is the City's plan for integration that highlights and enhances the economic contributions immigrants make to the community. Through a grant with Welcoming America and New American Economy, Roanoke received technical assistance with plan development. The planning process for Welcoming Roanoke overlapped with that of City Plan 2040, with an increased focus on the refugee population. The kickoff for the Plan was held in May, with a public meeting to share data from New American Economy and an address from Mayor Lea. Outreach for the Welcoming Roanoke Plan included participation in the Local Colors Festival, Welcoming Week, and a survey. One of the most active partners in outreach was the Refugee Dialogue Committee, a local group made of various agencies serving the refugee population. Planning Staff continues Authentic Participation to consult with the Committee and attends their bi- monthly meetings. Advisory Committee: November - December 2019 Planning staff then gathered to incorporate public recommendations. The revised information was presented to an advisory committee. Members of the advisory committee were selected from the six working groups based on their passion and expertise in each of the theme areas. The committee met from November to December to review priorities and policies for each theme. The comments from the advisory committee were incorporated and provided to the public again in February 2020, before final plan revision and adoption. The Advisory Committee's work was presented to the city's Planning Commission in a series of work sessions in January 2020. City Plan 2040 Art Contest: November 2019 - March 2020 A City Plan 2040 Art Contest was developed to engage older students. Advanced photography students from both Patrick Henry High School and William Fleming High School participated. Students were asked to create pieces that aligned with one of the six comprehensive plan themes. Three winners were chosen from each class and received certificates, gift cards, and recognition of their outstanding performance. Open House Meetings: February - June 2020 An open house meeting was held at the end of February for City staff. Staff members from departments across the City were invited to attend. The Staff Open House was promoted through the city's department directors and leadership team as an opportunity to vet ideas and identify missing elements before final public review. Public open house meetings were planned for the end of March to review final policies. Unfortunately, the Coronavirus Pandemic prevented such gatherings. In order to still receive public input, a virtual meeting was set up on planroanoke.org. Through this meeting, a draft of the City Plan 2040 web -based document was presented with priorities, policies, and actions. Each section was followed by a public comment box. Participants were directed to contact staff regarding additional questions about each section of the plan. Printed copies of the draft were available upon request for those unable to access the draft via the website. The virtual meeting was open from April to June and promoted through social media outlets including Instagram, Facebook, and various email listservs. Over 1,200 individuals were reached through Facebook posts and the entire Roanoke City staff was notified via an employee newsletter. The virtual meeting page received approximately 350 visitors. The public provided responses for each section presented, with Healthy Community receiving the most comments. Comments from each meeting held from February to June were addressed through staff revisions. Into the Future Authentic participation will continually be an essential element in the planning process. City planners cannot plan for the community without knowing what the community wants and needs. To improve engagement and empower citizens, City Plan 2040 recommends several measures to create new, community represented commissions and groups to ensure equity and public oversight in future decision- making. Additionally, the Plan will be revisited every five years by planners and citizens in order to ensure accountability and track progress. Several plans are recommended as part of City Plan 2040 with a focus on equity and integration. These plans, along with specialized Neighborhood Plans, will accompany and expand on the goals of the comprehensive plan. Each of these plans will involve a vigorous public component, relying on community leaders and organizations to achieve maximum public participation. In order to build capacity for the public to participate in planning and other civic processes, the City is working to increase educational opportunities. Courses like Roanoke's Leadership College, Planning Academy, and Green Academy aim to provide citizens with the tools and knowledge to navigate public processes and use them for community empowerment. Big Ideas City Plan 2040 broadly covers a wide range of topics to help us reach our community goals and aspirations. To identify these goals we worked through an intensive public engagement process and then established community working groups to identify priorities, policies and actions in each of the City Plan 2040 theme areas. We learned from the working group process that there are eight big ideas that need to be developed and addressed in City Plan 2040. These can be broken into three categories. We also identified two big ideas for how we can improve the way the city conducts its business. Category 1: Physical Development of Our Community The physical development of a city represents the traditional content of a comprehensive plan, including how land is used and developed. As would be expected, City Plan 2040 has big ideas related to these traditional planning elements. Complete Neighborhoods Every neighborhood should offer a wide range of housing options within or in close proximity to commercial areas that provide services, retail, and restaurants; schools and child care, places of worship; and parks and open space. These complete neighborhoods are served and connected by an effective multimodal transportation system. Missing Middle Housing Successfully providing complete neighborhoods relies on a range of housing types, compatible with the single family housing found in most neighborhoods. These housing types are often referred to as middle housing. Middle housing may include duplexes or triplexes, accessory dwelling units (an apartment in a basement or above a garage), or small -scale apartments. The beauty of this middle housing is that it can provide alternatives to single - family dwelling for young residents starting out, small options for a young family, or options for older residents looking to down -size but stay in their neighborhood. Unfortunately, many neighborhoods in the city are missing this middle housing. This needs to change to build strong and inclusive neighborhoods. Neighborhood Centers A complete neighborhood needs one or more centers containing a mixture of higher - density residential uses and neighborhood commercial uses. These centers serve as the focus of neighborhood activity and may vary in size and scale depending on the nature of uses and size of the surrounding neighborhood. Smaller village centers are often contained within a single block, while larger centers may have a mix of retail and office space and are anchored by larger institutions such as churches or schools. Category 2: Our Environment and Economy The second category is the environment and our economy. It is clear that our ability to grow our economy is closely tied to creating resiliency and maintaining a high quality of life. For Roanoke, that includes using our local talent and resources while protecting our beautiful valley and surroundings. Economic Development from Within In addition to recruiting employers or potential employees from outside the area, we will focus on: • Using existing resources and networks to grow small business. • Adapting and expanding job training programs to provide opportunities for jobs that support a living wage. • Investing in underused corridors and areas to create job training and employment opportunities close to or within our complete neighborhoods. Using our Land Better The city has limited land available and it must be used better than it has in the past for us to continue to grow complete neighborhoods, provide good jobs close to or within those neighborhoods, and to create an attractive community that we will all love and enjoy. Environmental Sustainability and Resiliency As the city grows, we need to ensure that an emphasis is placed on protecting our air, waterways, and other natural assets. New development should be energy efficient and resilient to account for more intense rainfall and other effects of climate change. The city will support efforts to recognize the beauty of our city and make it easy for our citizens to make sustainable choices. Category 3: Our People Our people, the City's most important resource. Reinforced by events of the last few months, Covid -19 and long overdue attention being drawn to systemic racism in our country, a renewed focus is being placed on the well -being of our community. Equity Systemic racism has been a part of this country for centuries and persists today. City programs, regulations and policies must be evaluated to remove barriers and to make sure all residents have access to the services that they need. Equity must be considered in all new programs, policies, and rules. Part of this effort includes creating an equity commission to help guide the City. Big Ideas Community Health In 2020, our nation and our City face a daunting public health crisis. Addressing this crisis is complex and the City must first define its role amid a myriad of healthcare providers and organizations. Key actions to support community health include: • Working to make sure all citizens feel safe in their neighborhood. • Improving access to healthy food and community facilities. • Changing the narrative on how we view homelessness, addiction, and mental health to remove stigma and promote better care. Category 4: How the City Conducts Business We have also heard that the City needs to evaluate how it does business. Accessible Resources and Information The City provides or supports wide ranging programs from fire protection, infrastructure maintenance, business assistance, to after school programs. Providing readily accessible and well organized information on these resources is important for our residents and businesses. Provide the Right Services in the Right Places The City needs to make sure the programs and resources it provides are in line with community needs and that those programs and resources are targeted where they are needed most. There is much work to be accomplished over the next 20 years to advance these big ideas. Important priorities, policies and actions are identified in City Plan 2040 to move these big ideas forward and to transform Roanoke. Working together as a community we can make that transformation happen. L"11, City Design City Plan 2040 has developed policies and actions to achieve a shared vision built around six themes recognized by the American Planning as necessary to ensure a sustainable community. The plan also evaluated the history of land use, transportation, and urban design and their effects on the patterns of development and existing land uses. In reviewing these elements of city design, additional policies have been created to help guide future decision making and investment. City Plan 2040 recognizes the need to be intentional about the design and development of the city to be successful in building a sustainable community and achieving the community priorities established in the plan. Like all cities, the City of Roanoke has been shaped by its history of land uses and land use decisions. Since its official charter as an independent city in 1884, patterns of development and commerce have changed, creating obvious differences in the layout and design of our neighborhoods and commercial areas. Recognizing the failure of previous zoning laws to create a vibrant, healthy, and prosperous community for all, the City will now use interventions and improved policies to achieve a more diverse pattern of development. The priorities for land use are to adopt policies that will support development of complete neighborhoods, design for permanence, and purposeful land use. The City of Roanoke has also been shaped by its history with transportation. Established as a railroad town, early homes and businesses were focused in the downtown core. As the City established itself, neighborhoods and commercial centers built up around the streetcar system, but as the automobile became readily available, the city and its auto - oriented network of streets began sprawling into the rural areas. The suburban pattern of streets dominated the latter half of the 20th Century. Recognizing the importance of good street design in creating a healthy and prosperous community, the City is now focused on transportation investments that support all types of mobility. The priorities for transportation are to adopt policies that will improve regional transportation networks and encourage street design and improvements that support the development of great places. The City of Roanoke began focusing on the design of the city with the Vision 2001- 2020 comprehensive plan which stated that `design was not optional, recognizing 0 that city design has a direct impact on the prosperity and health of the community. The form of development within our community impacts each citizen on a daily basis; therefore, how that development pattern shapes our community as it grows is important for everyone. City Plan 2040 establishes Character Districts to guide how other policies established in the plan can be achieved within different areas of the City The City of Roanoke has four general categories of character districts: Downtown; Urban Neighborhoods; Suburban Neighborhoods; and Natural Area. liL AK& * `""." City Design Priority: Complete Neighborhoods The neighborhood has long been recognized as the basic building block of the city. As such, it is vital that we become more inclusive about what constitutes a neighborhood. A more detailed discussion of the Complete Neighborhoods priority is found within in the Livable Built Environment theme. The discussion here emphasizes the arrangement and interrelationship of dwellings and neighborhood centers. Policy 1: Promote complete neighborhoods by allowing a mix of housing types in each neighborhood The detached, single - family house evolved throughout the 20th century as the preferred form of housing. At the same time, owner - occupancy became the gold standard for achievement of the American Dream. As these preferences evolved throughout the 20th century, strong biases developed against most any other housing type. Any building type that accommodates more than one family has become nearly synonymous with substandard housing, blight, and poverty. Ownership is success, while renting is a condition to escape as quickly as possible. Biases favoring owner - occupancy of single - family houses are rooted in racial segregation policies adopted by governments and housing developers in the early 20th century. One tool of government- enforced segregation persists: the single - family zoning district. Zoning worked hand -in -hand with restrictive covenants and financial redlining to make it difficult or impossible for African American families to move to certain neighborhoods. Regardless of local intent, these districts were devised and widely adopted throughout the U.S. as a tool to impose racial segregation. These zoning districts had an ostensibly desirable intent: "to protect residential neighborhoods." This vague purpose begs the question, "To protect them from what ?" Segregation ordinances, redlining, and restrictive covenants were eventually discarded as unconstitutional, but exclusive zoning policies continued. Understanding the roots and original intent of exclusionary zoning is leading many communities to rethink their residential zoning districts. Roanoke has vast areas covered by single- family zoning permitting varying densities through minimum lot sizes. Though Roanoke's zones are not purely single - family exclusive, they represent an exclusionary housing policy that is difficult to square with the interwoven equity goals of this plan. To enable a mix of housing types in each neighborhood, the city will need to modify its zoning code to enable other housing types to be distributed within the single - family districts. Additionally, the minimum lot size requirements of the R -7 and R -12 districts, which work to create an artificial scarcity of residential land, should be reconsidered. Maximum lot sizes may be a tool to help conserve land. The apartment complex is another prevalent residential land use form. Unable to mix into neighborhoods because of resident opposition, developers have had to find isolated parcels to build on and in doing so, tend to want to maximize density. This residential form also runs counter to the idea of mixing because it concentrates whatever age and income level that is targeted. Single- family zoning districts should be reinvented to be defined as predominantly single - family districts where varied housing types like two and three family buildings and small townhouse groupings are mixed into the neighborhood on corner lots. Policy 2: Promote complete neighborhoods by enabling development of neighborhood centers in every neighborhood When working in neighborhoods, city planners often hear people say they want better access to businesses in their neighborhood, especially food stores. The renaissance of traditional neighborhoods in Roanoke and beyond has demonstrated the advantages of having basic goods and services within walking distance of where they live. Roanoke has long embraced the idea of neighborhood centers and has identified locations for new ones in neighborhood plans. Every neighborhood should have at least one neighborhood center composed of a core area where most first floor development is active retail and restaurants that serve the immediate area. Office, institutional, and workshop uses should occupy less prominent locations in the center. This core area should be surrounded by a mix of residential and less active commercial uses like offices. In this zone, most residential buildings have multiple dwelling units. Concentrated populations living in apartment buildings are a customer base to attract businesses that might otherwise locate in a commercial strip center. The key is to develop intensive activity and diversity at small scale. It is essential that each business have a small -scale footprint. Narrow lots under 1/4 acre are needed and buildings should be connected side -by -side where possible. Locating building fronts at the sidewalk and putting parking behind buildings is vital to walkability and compatibility. The amount of land used for parking should be very limited. Finally, an ideal element for a center is some sort of civic space like a small park or square for gathering and community events. These spaces, when well designed and programmed, can become the heart of a community: 'Across many cultures, squares have served as the civic soul of entire neighborhoods, towns, and cities. A movement is now afoot to re- establish these time - honored places as major destinations that are designed, managed, and programmed with public life in mind:' - Project for Public Spaces Priority: Design for permanence: Policy 1: Promote compatibility of different land uses through building design, building orientation, and thoughtful arrangement of accessory activities on the site Good architecture and thoughtful site design should be the preferred approach to compatibility among differing land uses. There is no inherent reason to buffer or screen differing densities of residential from one another nor commercial uses from residential uses. Few land uses are so noxious that they warrant isolation from other uses, though certain supportive features like large blank walls, parking, loading docks, and utilities can be objectionable. The current zoning code deals well with compatibility in new development, but some properties seem to go through transitions without application of modern requirements. As properties are redeveloped or rehabilitated, the zoning code should require a proportional transition of nonconforming development features (e.g., transparency, tree canopy, building location, parking location, and adjacent public infrastructure). Policy 2: Promote development patterns that contribute to places of enduring value The cycle of commercial obsolescence and abandonment is Roanoke's most serious land use issue. Through a combination of incentives and regulations, Roanoke should work to stem this cycle by encouraging new development to incorporate features that will contribute to, or at least allow, future adaptability to a new use. New development should have these essential characteristics: • Pedestrian orientation of buildings through building placement, entrance location, and fagade transparency. • Architecture with human scale rather than automotive scale. • Building placement that emphasizes the building and public /civic spaces and de- emphasizes support uses like parking. • Design for future adaptability using simple floor plans, windows, and use of long - lasting materials. At .1 i,ri Real estate tax structure, zoning regulations, and incentives could be used to implement this policy. Priority: Purposeful Land Use Policy 1: Coordinate future land use and zoning to encourage arrangement of land uses in identifiable and predictable patterns Patterns include complete neighborhoods, a hierarchy of commercial and industrial centers, parks and natural areas. Such patterns should be considered as expressions of the principal character of an area rather than a mechanism for exclusion of land uses. Policy 2: Encourage active, productive uses of land and preclude unproductive uses of land When considering regulations or land use decisions, planners should assess how the proposed use promotes commerce, provides living space, or provides some public benefit such as for recreation, education, or public safety. Urban infrastructure (connected streets, sidewalks, street lights, utilities) is too expensive to maintain for nonproductive uses. Low productivity uses of land like storage, parking, and motor vehicle sales should be limited or restricted in areas with urban infrastructure. Such land uses may be deemed necessary, but should be located in areas with less developed infrastructure. This is one area where land use policy should use exclusion. The zoning code should be revised to preclude a number of uses that have no place in an urban environment because they are poor economic performers for a given land area or even dangerous. Examples include self - storage facilities, junkyards, and petroleum tank farms, to name a few. A two - tiered real estate tax system would be an effective tool to encourage productive uses of land by shifting the focus of taxation away from buildings and emphasizing taxation of the land value. Policy 3: Each part of the city should be designated for a general development strategy on a continuum ranging from preservation to redevelopment Such identification should be made at the neighborhood level. Generally, areas with existing complete neighborhood patterns should be preserved and strengthened. Places that lack complete neighborhood patterns may need zoning patterns and codes adjusted to allow a mix of housing types and neighborhood centers. Failing commercial and industrial corridors and districts should be identified for Oty din redevelopment and transition to productive land uses. Areas with chronically low performing commercial and industrial land should be identified for acquisition and held as land inventory for future development needs. Some areas, like the edges of downtown, could be designated for 'reinforcement' that could take the form of infill development on surface parking lots with buildings. Policy 4: Consider individual land use decisions within the context of long -range arrangement and balance of land uses in the region Land use is a system where choices should be properly framed and considered by decision - makers. For example, with a relatively slow population growth in the region, adding more commercial land by rezoning for a mall, power center, or strip center means that demand in existing commercial centers, downtown, and neighborhood centers will be impaired to some extent. Preventing development of a wooded parcel in the city with an apartment building may mean that the developer locates it on a wooded parcel in the suburbs. Low - density single - family residential development often happens without objection, but it consumes land while underperforming in terms of municipal revenue vs. service demand. The limited amount of land within the city limits is a vital resource, so it is important to actively manage how that land is used through comprehensive planning and land use regulations. • Evaluate the performance of existing and proposed development in terms of its per - acre value (and revenue). • Monitor local commercial and industrial real estate to monitor relative changes in values and consider appropriate interventions as necessary. • Guide new commercial development into the existing inventory of commercially zoned land. • Seek reductions in the inventory of general commercial zoning, particularly along arterial streets where land is not being actively used for commerce. Priority: Great Streets Supporting Great Places Policy 1: Coordinate land use and transportation to encourage appropriate development around neighborhood centers and along corridors Create multimodal connections between activity centers and support transit oriented development by coordinating the location of neighborhood centers and other intensive development with transit routes. Policy 2: Support complete streets projects to provide multimodal use ofstreets Create a connected multimodal network of complete streets that balances the needs of all users. Good pedestrian and bicycle facilities support good placemaking and can improve public health and reduce the use of trips completed by automobile, reducing congestion. Policy 3: Reduce crashes Improvements should be made to limit crashes involving all users and all mobility types. Improvements may include improved signalization /signs or traffic calming and will generally focus on reducing speeds and conflicts rather than adding lanes which can be more dangerous to pedestrian, bicyclist, and transit riders. Focus on segments of roads identified as high crash rate areas in Mans, based on City data and incidents, or based on proximity or needed access to activity centers. Policy 4: Reduce congestion at peak hours while maintaining multimodal access and safety Look at alternatives to widening to reduce congestion, where present. Congestion is limited to peak periods, our focus will be improving existing infrastructure (such as timing of traffic signals), adding neighborhood connections, and expansion of sidewalks, bike lanes, and other multimodal infrastructure to streets. Policy 5: Corridors of Statewide Significance are also City streets The Corridors of Statewide Significance are generally designed for the high volume movement of goods and people across the region. Within the City of Roanoke it is important to recognize these corridors still serve local needs and should provide safe travel for all users consistent with the City's Street Design Guidelines. 116 or it itrgioned �4a17spm 1,1111, n '4clwork4 Policy 1: Engage in regional transportation planning through the Roanoke Valley Transportation Planning Organization Work with partner localities to develop and implement strong transportation plans that support a complete network of multimodal streets, an effective transit system, and strong connections outside the region in conjunction with state and federal planning and funding programs. Policy 2: Advocate for complete streets at the regional level Work with neighboring localities to support the development of complete streets and implementation of good street design throughout the Roanoke Valley to help connect and expand a network of mobility options. Policy 3: Increase multimodal transportation options at the regional level Support the expansion of transit systems throughout the region to help provide access to activity centers. Support seamless paratransit services between localities. Prioritize pedestrian, bicycle, and transit accommodations. Complete the greenway system by implementing the Greenway Plan. Support additional train service and flights to the region. Policy 4: Support the Roanoke Regional Airport Authority Support efforts to increase flights and destinations from the Roanoke - Blacksburg Regional Airport and support air freight needs. Coordinate land use and transportation links in and around the airport to support airport activity and business and services that support or are related to the airport. Policy 5: Recognize the importance of freight movement Freight generating land uses can bring economic benefits to a region. Considering freight movement in conjunction with land use decisions can minimize adverse impacts to residents and the environment. In the future, changing modes and operations for freight may require additional planning. �!% Enjo poi .is x`3 ow, P. *. Policy 1: Create a street design team that will assess and prioritize transportation projects The City's interdisciplinary street design team will identify corridors and areas for study, create conceptual designs for street upgrades, and prioritize projects for funding in CI>y Design s conjunction with VDOT funding cycles and the City's capital improvement program. Policy 2: Regularly review development regulations The street design team will regularly review the City's development regulations and make recommendations for improvements consistent with best practices for complete streets and consistency with the City's Street Design Guidelines. Policy 3: Review Urban Development Area and support transit oriented development (TOD) At least once every five years the City will review its Urban Development Area and revise as necessary, in accordance with § 15.2- 2223.1. of state code. As part of that process the City will assess the success of transit oriented development efforts by encouraging development in centers and corridors along transit routes. Policy 4: Work with Valley Metro Improve the transit experience Develop programs to add and maintain bus shelters, including provisions to provide right of way or bus shelters for large projects. Add amenities such as electronic schedules and route information. City Design ., 0 Background Urban Design The City of Roanoke is a vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. The overall goal of City Plan 2040 is to further transform Roanoke into an attractive place for people of all ages, backgrounds, and income levels to live, work, shop, and play. The form of development within our community impacts each citizen on a daily basis; therefore, how that development pattern shapes our community as it grows is important for everyone. Good design is not optional. The quality of the physical environment - attractive buildings, parks, open space, and streets - has a direct impact on Roanoke's economy, the sustainability of its neighborhoods, and the successful stewardship of its unique natural and cultural resources. The community expects a high level of excellence in building design, streetscapes, pedestrian amenities, preservation of special places, and enhancement of community distinctiveness. - Vision 2001 -2020 In the history of the City of Roanoke, there have been periods of growth and decline and rebirth. Chartered in 1884, the City of Roanoke followed previous settlement in the Roanoke Valley that built upon the location along transportation routes; first the Great Warrior Path used by Native Americans, then the Great Wagon Road "locally known as the Carolina Road" used by settlers in the Colonial period, and then by railroads that sought to transport materials, particularly coal, in the 1800's. When the area was chosen as the junction for the Shenandoah Valley and Norfolk and Western railroad, Roanoke was formed and grew with the jobs created by the railroad and supporting industry. As pictured in the annexation map, Roanoke grew quickly through the early years of its existence as a city and annexed surrounding property based on the growth of the City. The City of Roanoke is unique in that it has a long history of planning for its future in a comprehensive manner to best serve present and future generations. In 1907, when the City of Roanoke had grown to a population of 30,000 people, a local group of women hired John Nolen to create a report on how the City of Roanoke could be best developed. The report, with accompanying plans, was broad in scope and recommended changes throughout the City including: the street network, major streets and streetscapes; provision for parks, parkways (known today as greenways), and playgrounds throughout the City; the placement of buildings within certain areas; and regional planning. Although the report and plan was not a regulatory document, many items within this first comprehensive planning effort were carried out over time. Today, Roanoke continues to be a city whose citizens desire to grow in the best manner possible to serve both existing and future generations. Today, the City of Roanoke has an area of just over 42 square miles, most of which have been built out. Within this compact area, the community is made up of a series of neighborhoods: a strong downtown, complete neighborhoods with neighborhood centers, neighborhoods without neighborhood centers, commercial and industrial centers, and parks and natural areas linked by a transportation network that is also linked to the surrounding region. The defined Character Districts will guide how we achieve the continued transformation of our existing development pattern within the city into one where all citizens can live, learn, work, play, and prosper. City Plan 2040 137 City Design or Character Districts mfte. Pftwm. eu Cw"w 96O City Plan 2040 147 Future Land Use The future land use element of this plan identifies twelve general categories of activities that are carried out within the City. This element also contains a map of future land use designations that incorporates the land use mapping of neighborhood and area plans. Neighborhood and area plans are the vehicle for studying land use in detail, down to each individual property. Subsequent neighborhood plans will use these designations for consistency. Each neighborhood is unique, with its own development patterns and needs, so neighborhood and area plans will address how these broad categories apply in those contexts. Land Use Categories • General Residential • Mixed Residential • Mixed Use • Neighborhood Commercial • Commercial Corridor • Downtown • Large Center • Institutional and Community • Natural Areas, Open Space, Recreation Implementing the Land Use Plan • Industrial - Commercial Flex • Industrial • Special Planning Area The principal tool for implementing the land use plan is the zoning code. The zoning code consists of two parts that work hand -in -hand: one is a set of written regulations and the other is a map that designates zoning districts throughout the City. No immediate changes to the City's zoning map are proposed as part of this broad land use plan. As neighborhood and area plans are developed it is expected that strategic map changes could be made to implement those plans. General policy changes recommended by this plan, such as requirements for site development and how certain land uses are regulated, are implemented through changes in the text of the zoning code. The zoning code is updated fairly frequently -18 times in 15 years —to reflect evolving ideas and needs. Conceptually, planning staff seeks to provide just enough guidance to produce desired results of compatibility and good urban design. Amendments usually remove unnecessary or ineffective regulations in order to make it easier to develop sites or start a business. Indeed, through constant improvements, the zoning code is simpler and more streamlined in 2020 than it was in 2005. Other code changes will be made to address needs identified in special topic plans, such as housing studies, or economic development plans, or other observed development trends or community needs that need to be addressed. 1 City Plan 2040 149 City Planning Framework Like most states, Virginia mandates that each locality adopt a 20 year comprehensive plan. Typically conceived as a single document, the Code of Virginia spells out what comprehensive plans are required to address. Given the complexities of a city, an ongoing program of city planning is needed to support development of meaningful policies that focus on specific topics like parks or focus on the needs of each community. Moreover, multiple plans are needed to address the full range of issues while properly engaging communities in the planning process. Roanoke has a framework where many plans are adopted as components of the comprehensive plan. Vision 2001 -2020 served as "umbrella" plan for all other planning documents. Despite being one of many documents, Vision 2001 -2020 was generically referred to as the comprehensive plan. Since Vision 2001 -2020 was adopted, over 40 other plans were adopted as components of the comprehensive plan. Functional plans focus on specific civic infrastructure or specific aspects of community development. Community Plans that focus on different geographic areas have been adopted for every part of the city. Many of these plans will be carried forward with this plan and will be updated as needed. Going forward, Roanoke should employ a framework of three volumes that comprise the comprehensive plan, with Volume 1 as the overall comprehensive plan document, Volume 11 as the body of functional plans, and Volume III as the collection of community plans. City Plan 2040 - the Volume I General Plan - is oriented toward broad policy with some strategies and actions suggested. Volume 11 and III plans are more strategic in that they should interpret how broad principles and general policies are implemented at the functional and neighborhood levels. On the heels of adopting this plan, there is a need to start updating the Volume II and Volume III components with a goal of completing updates by 2030. ru Volume I: City Plan 2040 The comprehensive plan makes up Volume I of the planning framework. The plan is a high level, general plan focused on policy. Volume I sets the foundation for all other plans. . k Volume Ii: Functional Plans Functional plans focus on specific issues or infrastructure. Volume 11 includes strategies that can be used to apply the principles outlined in Volume I. Volume III: Place -Based Plans Place -based plans focus on specific geographic areas, particularly our Neighborhood Planning Areas. Volume III plans apply Volume I principles. These plans include detailed land use and focused community engagement. City Plan 2040 151 A� * -- Briefing to City Council Code Changes December 7, 2020 1. Trust Tax (Meals, Admissions, Transient Occupancy) — We suggest amending the penalty for late payment of trust taxes to be consistent with other business taxes and to moderate an overly punitive penalty. The city code specifies that the Treasurer assess as much as 25% in total penalties on delinquent trust taxes. The suggested change also simplifies the law so that it is more easily understood and administered, as shown below: Example: Business Owes $1,000 in Trust Tax Days > Deadline Penalty - Current Code Penalty - Amended Code 01 $1,000 x 10% _ $100 $1,000 x 10% _ $100 30 $1,000 x 05% _ $ 50 NA 60 $1,000 x 05% _ $ 50 NA 90 $1,000 x 05% _ $ 50 NA Total Penalty: $250 $100 It is rare that a viable business would be in arrears for trust taxes more than 30 days. Effective use of available collection tools significantly reduces the risk of lengthy delinquencies. We expect the impact to overall revenues to be nominal with this code change. 2. Real Estate Tax and Personal Property Tax — We suggest amending the code to provide for a graduated penalty scale. This would moderate the punitive effect on taxpayers who unintentionally pay late while continuing to incentivize timely payment. Taxpayers who pay within 15 days of the original due date would be assessed a penalty of 2% instead of the normal 10% applied today. If any part of the tax remains unpaid after 16 days, another 8% of the original tax billed would be added as penalty. Example: Taxpayer Owes $1,000 in Real Estate Tax Days > Deadline Penalty - Current Code Penalty - Amended Code 1 to 15 $1,000 x 10% _ $100 $1,000 x 02% _ $20 16 NA $1,000 x 8% _ $80 Total Penalty: $100 $100 A partial payment after the deadline and prior to the 16th day would be applied first to penalty and the remainder to the taxes due. In our example, if $750 were paid on the day after the tax was due, $20 would be applied to the penalty and $730 to the tax, leaving a balance of $270 in taxes due. If this remained unpaid after 15 days, the system would add an additional $80 in penalty to the taxpayer's account. We believe this change will significantly improve taxpayer sentiment towards the city, as well as reducing the number of calls to the Treasurer's office by upset and dismayed taxpayers. It is difficult to anticipate how a graduated penalty scale may affect payment patterns overall, and so we did not project an impact on delinquent revenues. 3. License Tax - This amendment clarifies that the 10% penalty will be imposed from the day following the original due date in the event of late payments. Page 1 of 2 Briefing to City Council Code Changes December 7, 2020 4. Bank Franchise Tax - We suggest amending the penalty for banks failing to comply with any provisions of the bank franchise tax from a discretionary amount of no less than $100 and no more $500, to a fixed rate of 5% of the amount of the tax due. This would enable the revenue system to add the penalty without manual intervention. This tax is limited to banks and is common across the State. Banks in the city have consistently complied with all code provisions and the city has not had to assess this penalty in recent memory. We project no impact on city revenues. 5. Tax on Tangible Personal Property — We suggest amending the code so that owners of vehicles using clean special fuels receive a 10% reduction of personal property tax based on the taxes due before applying tax relief from the State (PPTRA), versus 10% of the tax due after applying PPTRA. The reason for this change is a request of the software vendor as this is how their software package calculates this credit. Page 2 of 2 IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE amending and reordaining Section 32- 226.1, Penalty for late remittance or false return, Article IX, Admissions Tax, Section 32- 247.1, Penalty for late remittance or false return, Article X, Transient Occupancy Tax, and Section 32 -295, Penalty for late remittance or false return, Article XIV, Tax on Prepared Food and Beverage, Chapter 32, Taxation, Code of the City of Roanoke (1979) as amended, changing the manner in which penalties will be assessed for late payment of such taxes; establishing an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: Section 32- 226.1, Penalty for late remittance or false return, Article IX, Admissions Tax, Chapter 32, Taxation, Code of the City of Roanoke (1979) as amended Code of the City of Roanoke (1979) as amended, is hereby amended to read and provide as follows: Sec. 32- 226.1. - Penalty for late remittance or false return. If any seller whose duty it is to do so shall fail or refuse to file any report required by this article or to remit to the treasurer the tax required to be collected and paid under this article within the time and in the amount specified in this article, there shall be added to the amount of such tax then due and owing, a penalty in the amount of ten (10) percent. 2. Section 32- 247.1, Penalty for late remittance or false return, Article X, Transient Occupancy Tax, Chapter 32, Taxation, Code of the City of Roanoke (1979) as amended, is hereby amended to read and provide as follows: Sec. 32- 247.1. - Penalty for late remittance or false return. If any seller whose duty it is to do so shall fail or refuse to file any report required by this article or to remit to the treasurer the tax required to be collected and paid under this article Deleted: if the failure is not for more than thirty (30) days, with an additional five (5) percent of the total amount of tax owed for each additional thirty (30) days or fraction thereof during which the failure continues, not to exceed twenty -five (25) percent of the taxes collected, or ten dollars ($10.00), whichever amount is greater. Provided, however,no penalty shall exceed the amount of the tax assessable. within the time and in the amount specified in this article, there shall be added to the amount of such tax then due and owing, a penalty in the amount of ten (10) percent_, Section 32 -295, Penalty for late remittance or false return, Article XIV, Tax on Prepared Food and Beverage, Chapter 32, Taxation, Code of the City of Roanoke (1979) Sec. 32 -295. - Penalty for late remittance or false return. (a) If any seller whose duty it is to do so shall fail or refuse to file any report required by this article or to remit to the city treasurer the tax required to be collected and paid under this article within the time and in the amount specified in this article, there shall be added to the amount of such tax then due and owing, a penalty in the amount of ten (10) percent. 4. The ordinance shall be effective upon its passage. 5. Pursuant to Section 12 of the Charter of the City, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. Deleted: if the failure is not for more than thirty (30) days, with an additional five (5) percent of the total amount of tax owed for each additional thirty (30) days or fraction thereof during which the failure continues, not to exceed twenty -five (25) percent of the taxes collected, or ten dollars ($10.00), whichever amount is greater. Provided, however, no penalty shall exceed the amount of the tax assessable. Deleted: if the failure is not for more than thirty (30) days, with an additional five (5) percent of the total amount of tax owed for each additional thirty (30) days or fraction thereof during which the failure continues, not to exceed twenty -five (25) percent of the taxes collected, Deleted: or ten dollars ($10.00), whichever amount is greater. Provided, however,no penalty shall exceed the amount of the tax assessable. IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE amending and reordaining Section 32 -19, Penalty and interest on delinquencies - Generally, Article II, Real Estate Taxes Generally, and Section 32 -106, Penalty and interest on delinquencies — Generally, Article 111, Tax on Tangible Personal Property Generally, Chapter 32, Taxation, Code of the City of Roanoke (1979) as amended, to provide for a graduated penalty in the event of late payments based on how soon such taxes are paid after the original date due; establishing an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: Section 32 -19, Penalty and interest on delinquencies — Generally, Article I1, Real Estate Taxes Generally, Chapter 32, Taxation, Code of the City of Roanoke (1979) as amended, is hereby amended to read and provide as follows: Sec. 32 -19. - Penalty and interest on delinquencies— Generally. (a) Any person who shall fail to pay to the city treasurer on or before October fifth and April fifth of each tax year the semi- annual installment of real estate tax becoming due on or before such dates, respectively, as provided by section 32 -18, shall be assessed by the treasurer and shall pay, along with such tax, a penalty of two percent (2 %) 'of the amount of such unpaid tax installment if the tax is paid in full within fifteen days of the original date due, but if any amount of such installment remains due and owing on or after the sixteenth day after the original date due, an additional eight percent (8 %) penalty will be assessed on the remaining amount due. (b) Interest at the rate of ten (10) percent commencing on the first day of the month following the month in which such taxes are due, shall be assessed and collected on the principal of and penalties on all taxes assessed by the city on real estate for each tax year, remaining unpaid until paid. Deleted: quarterly Deleted, of ten percent (10%) Section 32 -106, Penalty and interest on delinquencies — Generally, Article III, Tax on Tangible Personal Property Generally, Chapter 32, Taxation, Code of the City of Roanoke (1979) as amended, is hereby amended to read and provide as follows: Sec. 32 -106. - Penalties and interest on delinquencies — Generally. (a) Any person who shall fail to pay to the treasurer, on or before the date due as provided by this article, the whole of the tax imposed under this article for any tax year shall be assessed by the treasurer and shall pay, along with such tax, a penalty of two percent (2 %)percent of such unpaid tax if the tax is paid -in full Deleted: ten (to) within fifteen days of the original date due, but if anv amount of such tax remains due and owing on or after the sixteenth day after the original date due, an additional eight percent (8 %) penalty will be assessed on the remaining amount due. (b) In addition to such penalty, interest at the rate ten (10) percent per annum shall be due on such unpaid taxes and any penalty assessed thereon commencing on the first day of the month following the month in which such taxes are due until paid. 3. The ordinance shall be effective upon its passage. 4. Pursuant to Section 12 of the Charter of the City, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE amending and reordaining Section 19 -20, When application due; when tax payable; extensions; penalty and interest for late payment; report and collection of delinquencies, Article I, In General, Chapter 19, License Tax Code, Code of the City of Roanoke (1979) as amended, clarifying the date from which a penalty will be assessed for late payment of such tax; establishing an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: Sectionl9 -20, When application due; when tax payable; extensions; penalty and interest for late payment; report and collection of delinquencies, Article I, In General, Chapter 19, License Tax Code, Code of the City of Roanoke (1979) as amended, is amended to read and provide as follows: Sec. 19 -20. - When application due; when tax payable; extensions; penalty and interest for late payment; report and collection of delinquencies. (d) If the tax is not paid by the appropriate due date as set forth above, a penalty of ten (10) percent of the tax shall be imposed from the day following the original date due. In the case of an assessment of additional tax made by the assessing official, if the application was made in good faith and the understatement of the tax was not due to any fraud, reckless or intentional disregard of the law by the taxpayer, there shall be no late payment penalty assessed with the additional tax. If any assessment of tax by the assessing official is not paid within thirty (30) days, the treasurer shall impose a ten (10) percent late payment penalty. If the failure to pay was not the fault of the taxpayer, the penalties shall not be imposed, or if imposed shall be abated by the treasurer. In order to demonstrate lack of fault, the taxpayer must show that he acted responsibly and that the failure was due to events beyond his control. 2. The ordinance shall be effective upon its passage. 3. Pursuant to Section 12 of the Charter of the City, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE amending and reordaining Section 32 -155, Penalty upon bank for failure to comply with article, Article VI, Bank Franchise Tax, Chapter 32, Taxation, Code of the City of Roanoke (1979) as amended, to make the penalty for a bank that fails to file a return, pay such tax, or fails to comply with any other provision required by such article, consistent with state code requirements; establishing an effective date; and dispensing with the second reading of this ordinance by title. WHEREAS, Section 58.1 -1216, Penalty upon bank for failure to comply with chapter, Code of Virginia (1950) as amended, requires any bank which fails to file a return, pay the bank franchise tax, or comply with applicable provisions regarding such tax, to be subject to a penalty of five percent of the tax due; WHEREAS, Section 32 -155, Penalty upon bank for failure to comply with article, Code of City of Roanoke (1979) as amended, requires that any bank which fails to comply with any provision required by such article to be fined not less than one hundred ($100) nor more than five hundred dollars ($500.00); and WHEREAS, the City desires to amend Section 32 -155, Penalty upon bank for failure to comply with article, Code of City of Roanoke, to be in compliance with existing state law. NOW THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 32 -155, Penalty upon bank for failure to comply with article, Article VI, Bank Franchise Tax, Chapter 32, Taxation, Code of the City of Roanoke (1979) as amended, is amended to read and provide as follows: Sec. 32 -155. - Penalty upon bank for failure to comply with article. Any bank which shall fail or neglect to comply with any provision of this article shall be subiect to a penalty of five percent (5%) of the tax due. If the Commissioner of Revenue is satisfied that such failure is due to providential or other good cause, such return and payment of tax shall be accepted exclusive of such penalty, but with interest determined in accordance with a 58.1 -15, Code of Virginia (1950) as amended such fine shall be recovered upon motion, after five (5) days' notice in the circuit court of this city. The motion shall be in the name of the commonwealth and shall be presented by the attorney for the commonwealth of this locality 2. The ordinance shall be effective upon its passage. 3. Pursuant to Section 12 of the Charter of the City, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. Deleted: fined not less than one hundred (100) nor more than five hundred dollars ($500.00), Deleted: which IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE amending and reordaining subsection (d), Section 32 -104, Levied; rate, Article III, Tax on Tangible Personal Property Generally, Chapter 32, Taxation, Code of the City of Roanoke (1979) as amended, which provides for a special personal property tax rate for certain motor vehicles which use clean special fuels; establishing an effective date; and dispensing with the second reading of this ordinance by title. WHEREAS, City Council adopted Ordinance No. 38757- 031510, on March 15, 2010, which amended Section 32 -104 (d), Code of the City of Roanoke, by providing that the special personal property tax rate for certain motor vehicles which use clean special fuels is applied after the Commonwealth of Virginia's personal property tax relief(PPTRA) has been applied to the tax; and WHEREAS, the City desires to amend Section 32 -104 (d), Code of the City of Roanoke, to provide that the special personal property tax rate for certain motor vehicles which use clean special fuels is applied before the Commonwealth of Virginia's PPTRA has been applied to the tax. NOW THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: I. Subsection (d), Section 32 -104, Levied; rate, Article III, Tax on Tangible Personal Property Generally, Chapter 32, Taxation, Code of the City of Roanoke (1979) as amended, is amended to read and provide as follows: (d) Effective January I, 2010, the tax rate contained in this section shall not apply to motor vehicles which use clean special fuels, as defined in §58.1- 3506.A.22, Code of Virginia. For purposes of the taxation of such vehicles pursuant to this article, there is hereby imposed and levied, and there shall be collected, for each tax year, a tax at the rate of three dollars and forty-five cents ($3.45) on every one hundred dollars ($100.00) of the fair market value of such vehicle; provided that the owner shall receive a credit of ten percent (10 %) on the amount due before he State's Deleted: after personal property tax relief (PPTRA) has been applied to the tax. The ordinance shall be effective upon its passage. Pursuant to Section 12 of the Charter of the City, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. Source - www.roanokeva.gov ROANOKE CITY COUNCIL REGULAR SESSION APRIL 16, 2018 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order - -Roll Call. The Invocation will be delivered by The Reverend Anthony L. Holmes, Sr., Pastor, Loudon Avenue Christian Church. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, April 19 at 7:00 p.m., and Saturday, April 21 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com / /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: Building and Fire Code Board of Appeals — one vacancy Three -year term of office ending June 30, 2021 1 1 of 5 anokeva.gov CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 16, 2018 Subject: Resolution Addressing Local Trust Tax Penalties and Interest Background: Businesses operating within the City of Roanoke limits are required to collect certain taxes directly from their customers on behalf of the City, for later remittance to the City. These taxes are considered to be held in trust by the businesses on the City's behalf and are informally referred to as "trust taxes ". These taxes include, but are not limited to, the admissions tax, transient occupancy tax and prepared food and beverage tax. Businesses self- report the assessed amount due monthly. On July 1, 2017, the administration of these taxes, along with an unsupported tax system was transferred from the Department of Finance to the offices of the Commissioner of the Revenue and the City Treasurer. Due to the complexity of the Code of the City of Roanoke, Virginia and the limited system configuration options available, manual work has been required in order to remain compliant, particularly related to calculating penalty and interest for certain delinquent trust taxes. The risks of manually manipulating this unsupported system creates potential problems far greater than the benefits of the nominal interest and penalty charges received by the City. Consideration: Although amending the application of penalties and waiving interest on delinquent trust tax accounts will likely result in a nominal decrease in revenue income, it will also simplify the calculation and allow staff to concentrate efforts on other processes, including providing quality customer service and focusing on the implementation of our new integrated tax revenue system. Recommended Action: Adopt the accompanying resolution to authorize the Treasurer to waive interest charges for Transient Occupancy Tax and Admission Tax; to amend the process for calculating and applying penalties for Admission Tax, Prepared Food and Beverage Tax, and Transient Occupancy Tax; and to authorize the City Treasurer to take such actions as may be necessary to provide for the implementation, administration, and enforcement of this resolution. Troy A. arm on Municipal Auditor 2 of 5 7b,I. Source - www.roanokeva.gov Distribution: Council Appointed Officers Robert S. Cowell, jr, City Manager R. Brian Townsend, Assistant City Manager for Community Development Sherman Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Sherman Holland, Commissioner of the Revenue Evelyn Powers, Treasurer Timothy R. Spencer, Senior Assistant City Attorney 3of5 Source - www.roanokeva.gov IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA . ° 76,1, A RESOLUTION authorizing the City Treasurer to waive interest charges for Transient Occupancy Tax and Admission Tax; to amend the process for calculating and applying penalties for Admission Tax, Prepared Food and Beverage Tax, and Transient Occupancy Tax; and to authorize the City Treasurer to take such actions as may be necessary to provide for the implementation, administration, and enforcement of this Resolution. WHEREAS, the City of Roanoke is currently implementing a new integrated tax revenue system; and WHEREAS, current business software tax system has limitations regarding the calculation of interest used for the Transient Occupancy Tax and Admission Tax; and WHEREAS, in order to ensure the efficient operations of the City Treasurer's Office, it is the recommendation of the administration that City Council waive interest charges for Transient Occupancy Tax and Admission Tax retroactive from March 1, 2018 through December 31, 2020; and WHEREAS, in order to ensure the efficient operations of the City Treasurer's Office, it is the recommendation of the administration that City Council amend the process for calculating and applying penalties for Admission Tax, Prepared Food and Beverage Tax, and Transient Occupancy Tax retroactive from March 1, 2018 through December 31, 2020. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 4 of 5 Source • - M www.roanokeva.gov 1. The City Treasurer is authorized to waive interest charges for Transient Occupancy Tax and Admission Tax, retroactive to March 1, 2018, through December 31, 2020, all as more fully set forth in the City Council Agenda Report dated April 16, 2018. 2. The City Treasurer is hereby authorized to charge a penalty of ten percent (10 %) of total original tax collections for late payment of Admission Tax, Prepared Food and Beverage Tax, and /or Transient Occupancy Tax. 3. City Council hereby authorizes the City Treasurer to suspend minimum dollar penalties due for Admission Tax, Prepared Food and Beverage Tax, and Transient Occupancy Tax. 4. City Council hereby authorizes the City Treasurer to implement, administer, and enforce this Resolution. 5. This Resolution shall be effective retroactively to March 1, 2018 and shall remain in effect until such time as the City replaces and successfully implements its new integrated tax revenue system, or December 31, 2020, whichever shall first occur. ATTEST: City Clerk 2 Resolution to authorize waiver of interest on certain taxes -Fin al. doc 5 of 5 Chief's Choice Jayla Wood Monterey — 5th Grade Erin Leslie, Art Teacher Tiffany's Choice Katie Coles Madison — 8th Grade Janet Curry, Art Teacher I" Place K -2 "d Rema AI- Aromah Fairview Elementary - 1st Grade Christina Gramm — Art Teacher i Ftre ofar�► S�ou14 6e worklh3 al fiwa, tl 2nd Place K -2nd Christa Meador RAMS — 2nd Grade Jenny Shamy, Art Teacher Remy` _ C1�f `iSfi o' At0.iCJ< 3rd Place K -2nd Arianna Arrington Fairview Elementary - 2nd Grade Christina Gramm — Art Teacher r� µ; Honorable Mention K -2nd Nick Rau Grandin Court Elementary - 2nd Grade Sue S. Thomas Art Teacher ou 1- stay out. All I" Place 3" lahara Howitt Fairview Elementary, 3rd Grade Christina Gramm — Art Teacher 2 "d Place 3rd Geovanny Perla RAMS — 3rd Grade Jenny Shamy, Art Teacher I. O 9 � JGf Vi1Rrl tery Its r, 31 Place 3rd Landen Passehl Round Hill Elementary — 3rd Grade Leah Thompson, Art Teacher r� YG { i rigy� ti.Me�x "Slae.,e Honorable Mention 3rd Justin Portillo - Portillo Monterey — 3rd Grade Erin Leslie, Art Teacher Honorable Mention 3rd Taylynn Donner Preston Park - Grade 3 Elizabeth Day, Art Teacher 1' Place 4rn_S" Marleigh Proffitt -Scott Grandin Court Elementary— 5th Grade Sue S. Thomas Art Teacher E) 2 "d Place 4rh_Srh Bill William Badal RAMS — 4th Grade Jenny Shamy, Art Teacher 3'd Place 4rh_5rh Aziza White rhT� r�1 r�ri��V Round Hill Elementary -4th Grade Leah Thompson, Art Teacher Th e B e s+ fa- .f EY $1! n9v q 41.. * r Honorable Mention 4th-Stn Marielys Perla Round Hill Elementary — Grade 5 Leah Thompson, Art Teacher t r� r + _ .! 11 j i Honorable Mention 4tn_5tn Antony Quang Monterey — 5th Grade Erin Leslie, Art Teacher i \4 i Honorable Mention 4tn_5tn Antony Quang Monterey — 5th Grade Erin Leslie, Art Teacher i \4 1" Place Middle Charlotte Anstey Madison — 7th Grade Janet Curry, Art Teacher F..€Y Q, 7'_ E' 7 2 "d Place Middle Lucas Shubert Madison - 7th Grade Janet Curry, Art Teacher tie Ad nN%o VW 2 3.d Place Middle Claire McCahill Madison — 7th Grade Janet Curry, Art Teacher z C. W.. jt'3' j J�C- 7, i cl r V 0 Li CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: December 7, 2020 Subject: Setting a Public Hearing and a 5 Day Public Comment Period for Amending 2019 HUD Annual Action Plan Background: In March 2020, the President signed legislation approved by Congress for the Coronavirus Aid, Relief and Economic Security Act (CARES Act) granting additional Community Development Block Grant (CDBG) and Emergency Solutions Grant (ESG) for participating jurisdictions in addition to normal entitlement funding from the U. S. Department of Housing and Urban Development (HUD). City Council has taken action on April 20, 2020, June 15, 2020 and September 21, 2020 to allocate CDBG -CV and ESG -CV funds for eligible activities and to consequently amend the 2019 Annual Plan. On June 9, 2020, the City received notification from HUD of an additional $894,995 in ESG -CV2 funds to be used to prevent, prepare for, and respond to the coronavirus pandemic (COVID -19) among individuals and families who are homeless or receiving homeless assistance; and to support additional homeless assistance and homelessness prevention activities to mitigate the impacts of COVID -19. On September 21, 2020 City Council approved and appropriated $500,000 in ESG -CV2 funding for six (6) eligible activities, with the understanding to appropriate the remaining $394,995 at a later time as community needs dictated. Now, in consultation with the City's Human Services Coordinator and Blue Ridge Interagency Council on Homelessness, the remaining funds are proposed to be used for cold weather sheltering by the Roanoke Rescue Mission and continued emergency sheltering provided by ARCH funded by ESG -CV1 funds previously approved. Considerations: In conformity with the City's Citizen Participation Plan (CPP), a public hearing is required before amending the City's Annual Plan. The City amended its CPP to require no less than a 5 day comment period to amend its Annual Plan for activities covered by CARES Act funding, but retained the 15 day notice for setting public hearings. Recommended Actions: Authorize the City Manager to advertise a public comment period of no less than 5 days to coincide with the December 21, 2020 City Council regular meeting, and authorize the City Manager to schedule a public hearing for Monday, December 21, 2020, at 2:00 p.m., or as soon thereafter as the matter may be reached, or at such other date and time as the City Manager may determine, for the purpose of receiving public comment on the use of ESG- CV2 funding to address eligible needs related to the preparation, prevention and response to the COVID -19 pandemic affecting the City's homeless population or assist those that may become homeless due to COVID-19. ---------- ------------- Robert S. Cowell .Jr City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Deputy City Manager W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Chris Chittum, Director of Planning, Building and Development Keith Holland, Community Resources Program Administrator K b ,. CITY COUNCIL AGENDA REPORT �a To: Honorable Mayor and Members of City Council Meeting: December 7, 2020 Subject: Request a Public Hearing for the Vacation of an Existing Ingress /Egress Easement and a Public Drainage Easement for the Crystal Springs Tower Addition to Carilion Roanoke Memorial Hospital Background: Carilion Roanoke Memorial Hospital (Carillon) is expanding the hospital from the south side of the existing hospital in accordance with the INPUD Development Plan that was approved by the City's Planning Commission at the end of last year. The City holds a 15' public drainage easement, and a 25' public ingress /egress easement, across real property owned by Carilion bearing Official Tax Map No. 4060301. The ingress /egress easement and the public drainage easement are within the footprint of the new expansion and, at the request of Carilion, need to be vacated The public drainage easement was put in place in front of the existing hospital to convey drainage from the old Western Virginia Water Authority underground water storage vault. This has been removed and this drainage will be redirected through the site as part of the site design. The storm sewer system is being relocated and a private drainage easement being provided for the benefit of the WVWA. Recommended Action: Authorize the scheduling and advertising of a public hearing for the vacation of the existing ingress /egress easement and the public drainage easement, to Carilion for December 21, 2020 at 7:00 pm, or such later date and time as the City Manager may determine. (;: ----------------- - - - - -- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Deputy City Manager Amelia C. Merchant, Director of Finance Mark Jamison, P.E., Director of Public Works Luke Pugh, P.E., City Engineer Cassandra L. Turner, Economic Development Specialist CAWLION INPUD Y DMOPMENTPLAN g if 3e CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: December 7, 2020 Subject: Request a Public Hearing for a New 20' Public Sanitary Sewer Easement and a New Variable Width Temporary Construction Easement for Western Virginia Water Authority Background: The Western Virginia Water Authority (WVWA) has requested the City to grant it a new twenty foot (20') Public Sanitary Sewer Easement and a Variable Width Temporary Construction Easement, to construct, install, improve, operate, inspect, use, maintain, repair or replace a sewer line or lines and communication infrastructure, upon, over, under, and across City owned property bearing Official Tax Map No. 1221406 with an address of 1234 Midvale Avenue, SW, in connection with the WVWA's Hannah Circle Sewer Realignment Project. The location of said easements is generally described on the exhibit attached hereto and more particularly described as being centered over the constructed sewer line or lines. Recommended Action: Authorize the scheduling of a public hearing to consider the grant of the new 20 foot Sanitary Sewer Easement and the Variable Width Temporary Construction Easement across City -owned property bearing Official Tax Map Number 1221406 also known as 1234 Midvale Ave., SW, for December 21, 2020, at 7:00 p.m., or at such time thereafter as the matter may be reached, or at such later date and time as the City Manager may determine. - - O.C6ovw�el�I,Jir. --- - - - - -- R City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Deputy City Manager Amelia C. Merchant, Director of Finance Mark Jamison, P.E., Director of Public Works Luke E. Pugh, P.E., City Engineer Cassandra L. Turner, Economic Development Specialist CENTERLINE NEW 20' PUBLIC SANITARY SEWER EASEMENT LINE TABLE r— i N 17Y10 W' E .J AREA = 4,200 SF. EXIS7WG 30• SANITARY _ — SEWER EASEMENT DEED BOOK 849, PAGE 342 APPROXIMATE LOCATION1 FEMA FLOODWAY �.. / /n / r T1, Sl i n 1 TEiwaavrr�.4�1o4r� I //�$ / [ EXISANG 40 SANITARY r� 1 SEVER EASEMENT INSTRUMENT p90000232�1 12 1 TAX (122210.3 CITY a< ROANOA� VCICAVA / M157RUYENT 60019657 � S� 8970'00' E I 3350'- - �I / N 74 3500 E l 12.00' —, t , 70.00' , � ZONE -r APu TH OF T4 / MADED yf TAX x!1221406 LARRY THOMAS CITY OF ROANOKE, VIRGINIA INSTRUMENT /060019657 �r7 i o20' 1 TRACT sic. No. 4 5 1 MAP BOOK 1, PAGE 1900 I 1 04` � APPROXIMATE LOCA I701I �D SURV ! FEMA SPEGAL FLOOD HAZARD AREA ZONE i{f� ,-a E; I NOTES 1. THIS PUT WAS PREPARED FROM EXISTING LAND 0 40' RECORDS. � 2 THIS EXHIBIT WAS PREPARED WITHOUT THE BENEFIT OF D A CURRENT PTLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY 20' PUBLIC SANITARY SEVER EASEMENT J IRA / J. ME PURPOSE OF THIS PLAT IS TO CREATE A NEW 20' 0" aI COSRTIONEs NOW O TD H CNTUCNEASEMENT ND 0 CS77UTE U AEM 20' ---,swARr SEVER EASEMENT EXISTING RESERVA HON EASEMENT M.B. 1. PC. 3357 -.mIg-nogilm K NOTES 1. THIS PUT WAS PREPARED FROM EXISTING LAND 0 40' RECORDS. � 2 THIS EXHIBIT WAS PREPARED WITHOUT THE BENEFIT OF SCALE I" _ 'w PLAT SHNW ONG A NEW A CURRENT PTLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY 20' PUBLIC SANITARY SEVER EASEMENT THAT ARE NOT SHOWN HEREON. mom J. ME PURPOSE OF THIS PLAT IS TO CREATE A NEW 20' VARIABLE WIDTH TEMPORARY aI COSRTIONEs NOW O TD H CNTUCNEASEMENT ND 0 CS77UTE CONSTRUCTION EASEMENT A BOUNDARY SURVEY 4. LEGAL "1900. BEING GRANTED BY INSTRUMENT & MROANOKE, PAGE THE CITY OF ROANOKE, VIRGINIA 5. A POR77ON OF THIS PROPERTY IS LOCATED WITHIN THE m , 7700 THE FLOOD INSURANCE RATE MAP NUMBER 51161CO1640, SITEIA7ED AT 1234 MIDVALE AVE., SW DATED SEPTEMBER 28, 2007 (ZONES AE' & x) CITY OF ROANOKE, VIRGINIA A' -lb MIMI1♦ It' A' mnEp�m Em �MENT,17W F'1V2f -1� ._c ET'-m •u. iiEM _ m 7'r A •aW, DATE: September 17, 2020 GRAPHIC SCALE NOTES 1. THIS PUT WAS PREPARED FROM EXISTING LAND 0 40' RECORDS. � 2 THIS EXHIBIT WAS PREPARED WITHOUT THE BENEFIT OF SCALE I" _ 'w PLAT SHNW ONG A NEW A CURRENT PTLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY 20' PUBLIC SANITARY SEVER EASEMENT THAT ARE NOT SHOWN HEREON. AND A NEW J. ME PURPOSE OF THIS PLAT IS TO CREATE A NEW 20' VARIABLE WIDTH TEMPORARY aI COSRTIONEs NOW O TD H CNTUCNEASEMENT ND 0 CS77UTE CONSTRUCTION EASEMENT A BOUNDARY SURVEY 4. LEGAL "1900. BEING GRANTED BY INSTRUMENT & MROANOKE, PAGE THE CITY OF ROANOKE, VIRGINIA 5. A POR77ON OF THIS PROPERTY IS LOCATED WITHIN THE TO THE L IA41 A. THIS A FLOOD HAZARD AREA AS O£SIC 710M F WESTERN VIRGINIA HATER AUTHORITY FEMA. THIS OPINION 15 BASED ON AN /NSPEC7TON 01� THE FLOOD INSURANCE RATE MAP NUMBER 51161CO1640, SITEIA7ED AT 1234 MIDVALE AVE., SW DATED SEPTEMBER 28, 2007 (ZONES AE' & x) CITY OF ROANOKE, VIRGINIA DATE: September 17, 2020 Lumsden Associates, P.C. SCALE: 1 " =40' � ENGINEERS t SURVEYORS I PLANNERS COMM. NO.: 2020-272 4664 SRAMSLETON AVENUE PHONE: (540) 774 -4411 P.O. SOX 20669 FAX: (540) 772 -9445 ROANOKE, VIRGINIA 24016 WWW.LUMSOENPC.COM CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011 -1595 Timothy R. Spencer TELEPHONE 540- 853 -2431 City Attorney FAX 540 -853 -1221 EMAIL: cityatty @roanokeva.gov December 7, 2020 The Honorable Sherman P. Lea, Sr., Mayor and Members of City Council David L. Collins Heather P. Ferguson Laura M. Carini Douglas P. Barber, Jr. Assistant City Attorneys Re: Authorization for Conveyance of Real Estate and Permanent Easements to Walker Machine and Foundry Corporation for Roanoke River Greenway Mayor Lea and Members of Council: The City of Roanoke ( "City ") has been negotiating with Walker Machine and Foundry Corporation ( "Walker ") for the City to acquire real property owned by Walker bearing Official Tax Map Nos. 1410204 and 1410205, located at 0 Railroad Avenue, S.W. (collectively, the "River Parcels "). The River Parcels are the final segment needed to complete the Roanoke River Greenway. As part of the negotiations with Walker to acquire the River Parcels, the City has agreed to convey to Walker in fee simple, a 41,448 square foot portion of City owned property bearing Roanoke Official Tax Map No. 1420202, commonly known as the `Beltline." The City would also convey Walker several drainage easements across Official Tax Map No. 1410205, once the City acquires that parcel from Walker. The drainage easements would allow the continued existence of drainage outfall pipes across that parcel, and accommodate the future redevelopment of adjacent property owned by Walker bearing Official Tax Map No. 1420201. The City and Walker expect to close the acquisition of the River Parcels in late December, 2020. Before the City can convey Walker the above described property interests as part of such negotiations, City Council must authorize such conveyances after scheduling and advertising a public hearing. Considerations: Conveyance of the property interests to Walker will allow the City to complete the Roanoke River Greenway, which serves the interests of its citizens, benefits the larger public, and promotes the City. Recommended Action: Authorize the City Manager to schedule and advertise a public hearing to be held December 21, 7:00 p.m., or as soon thereafter as the matter may be heard, for City Council to consider the conveyance to Walker Machine and Foundry Corporation of (1) a 41,448 square foot portion of City owned property bearing Roanoke Official Tax Map No. 1420202 in fee simple, and (2) several drainage easements across Roanoke Official Tax Map No. 1410205, once the City acquires that parcel from Walker Machine and Foundry Corporation. T' th Spencer it ttomey c: Robert S. Cowell, Jr., City Manager Sherman M. Stovall, Deputy City Manager Amelia Merchant, Director of Finance Cecelia F. McCoy, City Clerk Luke Pugh, City Engineer 4 .p CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: December 7, 2020 Subject: FY2021 City Manager Transfer Report Background: Under City Code Section 2 -121, the Director of Finance shall report quarterly to City Council any City Manager Transfers in excess of one hundred thousand dollars ($100,000) between funds, as well as between project and program accounts in the capital project fund and grant fund. Recommended Action: Receive and file the attached City Manager Transfer report for the 1 st quarter ended September 30, 2020. Robert S. Cowell, Jr. City Manager Distribution: Sherman M. Stovall, Deputy City Manager W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Transfer CMT20 -00140 CMT20 -00141 CMT20.00144 CMT20 -00147 CMT20 -00151 CMT20-00159 CMT20-00160 CMT20-00164 CMT20 -00183 CMT20 -00185 CMT20-00186 CWT20 -00191 CMT20 -00199 City of Roanoke, Virginia Report of City Manager Transfers Three Months Ended September 30, 2020 (UnsudNed) R02 Exglanation j =fin Te capital funding to appropriate Reallocation of Bond Funds from 877!2020 accounts CAPITAL OUTLAY prior years projects for need APPROP FROM 2019/2020 BAN APPROP FROM 201912020 7/24/2020 projects FUNDS BAN FUNDS 7/20120 for CARES Act Funding Funds transfer for AECOM year 2 Fire Station #7 STORM Transfer funds for Gelnsboro 7/28/2020 FS7 - CO 83 Storm Drain Work DRAINAGE SYSTEM Fire/EMS 07 8/27/2020 To distribute 2021 Bond Funds APPROP FROM 2018 BOND AND BRIDGES account for the Recreation from Stonnwater Utility to STORMWATER Facility Anaysis 81612020 Individual Project Units IMPROVEMENTS Miscellaneous Miscellaneous Miscellaneous GAINSBORO LIBRARY RENOVATIONS APPROP FROM 2018 BOND FUNDS APPROP FROM GENERAL REVENUE Miscellaneous 10121/2020 Transferring FY21 approved IT Miscellaneous PUBLIC WORKS SERVICE capital funding to appropriate Improvements 877!2020 accounts CAPITAL OUTLAY 91412020 Star City Strong Recovery Fund CORONAV82US EXP Task Force recommendations CENTER 7/20120 for CARES Act Funding Funds transfer for AECOM year 2 812612020 Transfer funds for Gelnsboro MELROSE LIBRARY inspections Amend No. 1 Library renovation furniture RENOVATONS 8/27/2020 To establish funding in the new APPROP FROM 2018 BOND AND BRIDGES account for the Recreation FUNDS Facility Anaysis 10/3012020 911112020 Reversing CMT20 -00114, in CORONAVIRUS EXP which funds for OoT capital REVENUE: APPROP FROM 2017 REVENUE, APPROP FROM protects were held for unplanned additional funds required for BONDS expenses related to COV1D -19. All funds now being moved to Radio Conversion Project. 111212020 One -lime funding for Harrison APPROP GENERAL. REV Museum - Source of this is their f HARRISON MUSEUM), Capital account which will be CONTINGENCY refunded when they are able to use the funds as designated in MOU from 2009. Funding needs for payments made to VMLNACO and Nor Civic League Miscellaneous Miscellaneous GAINSBORO LIBRARY RENOVATIONS APPROP FROM 2018 BOND FUNDS APPROP FROM GENERAL REVENUE Miscellaneous 10121/2020 Transfer funds to PWSC Miscellaneous PUBLIC WORKS SERVICE Improvements CENTER 10/2112020 Transfer funds to PWSC Miscellaneous PUBLIC WORKS SERVICE Improvements CENTER 10127/2020 Funds transfer for AECOM year 2 STREETS AND BRIDGES MAINTENANCE OF inspections Amend No. 1 STREETS, HIGHWAYS, Transportation Inspection AND BRIDGES Program 2019 -2023 10/3012020 Transfer from Berkely Road APPROP FROM GENERAL APPROP FROM GENERAL bridge over Glade Creek for REVENUE: APPROP FROM 2017 REVENUE, APPROP FROM additional funds required for BONDS 2017 BONDS Colonial Ave Improvement Project CMT20 -00216 11/2412020 Transfer funds from projects put HOLUNS DRAINAGE GLADE CREEK AND on hold due to VOOT funding to IMPROVEMENTS: FLOOD PETERS CREEK current CIP projects MITIGATION PROGRAM RESTORATION AAmou 170,268 160,493 2,000,000 1,000,000 4,250,000 118.787 120.000 496,841 117,343 283,846 368,252 117,948 406,000 176.000 Notes: Under City Code section 2 -121, the City Manager has authority to make transfers of any amount within or between funds during the fiscal year and after June 30th to ensure proper expenditure reporting and budgetary controls for the prior fiscal year. The scope of this report is limited to transfers in excess of $100,000 between funds and between projectfprogram accounts in the Capital Project Fund and Grant Fund. CMrs marked with an asterisk denotes that mutlipe lines of monies transferred amounted to be above the $100.000 All CMrs not marked with an asterisk have at least a single °me item that amounted to over $100 000 View workflow details Funds Transfer (CMT20- 00140) Civic Center - intraDepartment Transfer Page down to view complete workflow history. Requested by Acquenatta Harris on 07/24/2020 02:54:46 PM Department Civic Center Director Robyn Schon Division none Manager Other Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 APPROP FROM 2019 BAN FUNDS 2 APPROP FROM 2019 BAN FUNDS 3 APPROP FROM 2019 BAN FUNDS 4 APPROP FROM 2020 GOB /BAN FUNDS 5 APPROP FROM 2020 GOB /BAN FUNDS Decrease the following accounts: Transfer from prior years Account Name 1 APPROP FROM 2019 Account Number BAN FUNDS 2 APPROP FROM 2019 BH1- 0000 -05 - 550 -8669 -9392 BAN FUNDS 3 APPROP FROM 2020 SPA - 0000 -05 -550- 8651 -9393 GOB /BAN FUNDS 4 APPROP FROM 2019 BAN FUNDS 5 APPROP FROM 2020 GOB /BAN FUNDS Type: IntraDepartment Fiscal Year 2021 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For Reallocation of Bond Funds Transfer from prior years projects for need projects Account Number Amount BOC -0000 -05 -550 -8668 -9392 $12,534.00 BH1- 0000 -05 - 550 -8669 -9392 $5,268.00 BPA -0000 -05- 550 - 8651 - 9392 $40,950.00 SPA - 0000 -05 -550- 8651 -9393 $109,449.00 BBP- 0000 -05- 550 - 8658 -9393 $2,067.00 TOTAL $170,268.00 Account Number BCF- 0000 -05- 550 -8649 -9392 PLR - 0000 -05 -550- 8632 -9392 BFS- 0000 -05- 550 -8650 -9393 B FS- 0000 -05- 550 -8650 -9392 FLS- 0000 -05 -550 -8664 -9393 TOTAL View workflow details Amount $12,534.00 $5,268.00 $105,788.00 40,950 $5,728.00 $170,268.00 V& a workflow details FundS Transfer (CMT20- 00141) Engineering - InterDeparbnent Transfer Page down to view complete workflow history. Requested by David Hudson on 07/27/2020 04:45:48 PM Department Engineering Director Mark Jamison Division Luke Pugh Manager Other Dwayne D'Ardenne Reviewers Assistant CM Sherman Stovall Increase the following accounts: Type: InterDepartment Fiscal Year 2021 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For FS7 - CO #3 Storm Drain Work Transfer Account Name Account Number Amount 1 FIRE/EMS STATION #7 FSS- 0019 -08- 530 - 9232 -9003 $160,493.00 TOTAL $160,493.00 Decrease the following accounts: Account Name Account Number Amount 1 FIRE STATION #7 STORM DRAINAGE FSD- 0000 -03- 530 - 3075 -9003 $160,493.00 SYSTEM TOTAL $160,493.00 View workflow details 1992 - 2020 Teamwork Solutions, Inc Afl Rights Reserved Wbrkltv�de View workflow details Fluids Transfer (CMT20- 00144) Stormwater Utility - IntraDepartment Transfer Page down to view complete workflow history. Requested by Beth Watts on 08/0612020 11:43:23 AM Department Stormwater Utility Director Mark Jamison Division Marcus Aguilar Manager Other Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 HOLLINS DRAINAGE IMPROVEMENTS 2 FLORIDA AVENUE DRAINAGE IMPROVEMENTS 3 PWSC IMPROVEMENTS POLE BARN #2 4 DOWNTOWN FLOODING SALEM & 1ST-1 5 GLADE CREEK - KERMIT /CLYDE /DUNKIRK 6 PETERS CREEK CONSTRUCTED WETLANDS 7 ICIP - IN -HOUSE PROJECTS Decrease the following accounts: Account Name 1 STORMWATER IMPROVEMENTS Type: IntraDepartment Fiscal Year 2021 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For To distribute 2021 Bond Funds Transfer from Stormwater Unit to Individual Project Units. Account Number H N S- 0000 -03 -530- 3033 -9600 FIS- 0000 -03- 530 - 3053 -9600 PIP-0000-03-530-3077-9600 DTF- 0000 -03- 530 - 3079 -9600 GC K- 0000 -03- 530 - 3976 -9600 PCW- 0000 -03 -530- 3977 -9600 ICI-0000-03-530-3978-9600 TOTAL Amount $275,000.00 $150,000.00 $135,000.00 $240,000.00 $554,000.00 $546,000.00 $100,000.00 $2,000,000.00 Account Number Amount SWI- 0000 -03- 530 - 3014 -9600 $2,000,000.00 TOTAL $2,000,000.00 View workflow details G 1992- 2020 Teamwork Sohibons, Inc Ah Rights Reservers Wor0w;de View workflow detail Funds Transfer (CMT20- 00147) Department Of Technology- IntraDepartment Transfer Page down to view complete workflow history. Requested by Seccy Rojas on 08107/2020 12:18:26 PM Department Department Of Technology Director Vanessa Bohr Division Jason Cash Manager Other Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 FIREWALL REPLACEMENT FY21 2 MASS NOTIFICATION SYSTEM FY21 3 MS OFFICE 365 FY20 4 DISASTER RESILIENCY SITE IMPROVEMENTS 5 TIME & ATTENDANCE FY20 6 PC REPLACEMENT 7 MOBILE REPLACEMENT 8 EVIDENCE MANAGEMENT FY21 Decrease the following accounts: Account Name 1 CAPITAL OUTLAY Type: IntraDepartment Fiscal Year 2021 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For Transferring FY21 approved IT Transfer capital funding to appropriate accounts. Account Number F W R- 0123- 08-430 -9279 -9003 MSN- 0123 -08 -430- 9280 -9003 M SO- 0123- 08-430 - 9321 -9003 DRS -0123- 08-430 -9214 -9003 TAT - 0123- 08-430 -9290 -9003 PRP- 0123 -08 -430- 9845 -9003 M P R- 0123 -08 - 430 -9546 -9003 E D M- 0123 -08 -430- 9281 -9003 TOTAL Amount $70,000.00 $40,500.00 $245,000.00 $211,000.00 $168,000.00 $43,000.00 $132,000.00 $90,500.00 $1,000,000.00 Account Number Amount 1S5- 0123 -01 -430- 1602 -3028 $1,000,000.00 TOTAL $1,000,000.00 View workflow details 1992- 2020 Teamwork Solutions, Inc All Rights Reserved Wondwide View worKftgbLAgjads Funds Transfer (CMT20- 00151) Management & Budget - InterDepartment Transfer Page down to view complete workflow history. Requested by Paui Workman on 08/10/2020 09:55:03 AM Department Management & Budget Director Amelia Merchant Division none Manager Other Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 ECONOMY 2 SAFETY NET 3 YOUTH & EDUCATION Decrease the following accounts: Account Name 1 CORONAVIRUS EXPENSES Type: InterDepartment Fiscal Year. 2021 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For Star City Strong Recovery Fund Transfer Task Force recommendations published and presented at City Council on July 20, 2020 for the CARES Act General Relief Fund. Account Number Amount 21 L- 0016- 35 -C21- 2148 -3081 $1,050,000.00 21 P- 0531- 35 -C21- 2151 -3081 $950,000.00 21 Q- 0008- 35 -C21 -2152 -3081 $2,250,000.00 TOTAL $4,250,000.00 Account Number Amount 21N- 0020 - 35-021 -2150 -3081 $4,250,000.00 TOTAL $4,250,000.00 View workflow details 1992- 2020 Teamwork colut%ons. Inc All Rlghts Reserved Waldwide. View wQrkflQw details Funds Transfer (CMT20- 00159) Engineering - InterDepartment Transfer Page down to view complete workflow history. Requested by David Hudson on 08/26/2020 12:23:40 PM Department Engineering Director Mark Jamison Division Luke Pugh Manager Other Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 GAINSBORO LIBRARY RENOVATIONS Decrease the following accounts: Account Name 1 MELROSE LIBRARY RENOVATIONS Type: IntraDepartment Fiscal Year: 2021 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For Transfer funds for Gainsboro Transfer Library renvovation furniture Account Number Amount GLR- 0017 -08 -530- 9237 -9390 $118,787.00 TOTAL $118,787.00 Account Number Amount MLR - 0017 -08 -530- 9600 -9390 $118,787.00 TOTAL $118,787.00 View workflow data j� �� 1992 - 2020 reamv,,ork Safvtrons. Inc All Rights Reserved Worldmde. View workflow tipil$ Funds Transfer (CMT20- 00160) Parks & Recreation - IntraDepartment Transfer Page down to view complete workflow history. Requested by Nicole Ashby on 08/27/2020 01:53:22 PM Department Parks & Recreation Director Michael Clark Division Nicole Ashby Manager Other Reviewers Assistant CM Brent Robertson Increase the following accounts: Account Name 1 APPROP FROM 2018 BOND FUNDS Decrease the following accounts: Account Name 1 APPROP FROM 2018 BOND FUNDS Type: IntraDepartment Fiscal Year 2021 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For To establish funding in the new Transfer account for the Recreation Facility Analysis Account Number Amount RAF- 0610 -08- 620 - 9011 -9390 $120,000.00 TOTAL $120,000.00 Account Number Amount PRT- 0610 -08 -620- 9770 -9390 $120,000.00 TOTAL $120,000.00 Vrrw workflow details G 1992- 2020 Teamwork Solutions, Inc AY Rights Resented Worldwide. View workflow detail Funds Transfer (CMT20- 00164) Management & Budget - InterDepartment Transfer Rage down to view complete workflow history. Requested by Katie Davis on 09111/2020 04:25:02 PM Department Management & Budget Director Vanessa Bohr Division none Manager � -7 7 �r Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 APPROP FROM GENERALREVENUE Type: InterDepartment Fiscal Year 2021 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For Reversing transfer made on Transfer CMT20- 00114, in which funds for DoT capital projects were held for unplanned expenses due to COVID -19. All funds now being moved to the Radio Conversion project. Account Number RCV- 0123 -08 -430- 9496 -9003 TOTAL Decrease the following accounts: Account Name Account Number 1 GEN REVENUE - CORONAVIRUS EXP RSV - 0028 -08 -530- 9575 -9287 TOTAL Vie_w_workflo ails ®r, 1992 2020 Teamwork Solutions, Inc Alt Rights ReSenved Wortdw'de. Amount $496,841.00 $496,841.00 Amount $496,841.00 $496,841.00 View workflow details Funds Transfer (CMT20 -00183) Management & Budget - IntraDepartment Transfer Page down to view complete workflow history. Requested by Paul Workman on 10/19/2020 0222:06 PM Department Management & Budget Director Amelia Merchant Division none Manager Other Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 HARRISON MUSEUM OF AFRICAN CULTURE 2 VMLNACO AEP STEERING COMMITTEE 3 NATIONAL CIVIC LEAGUE Decrease the following accounts: Account Name 1 APPROP FROM GENERAL REV - HARRISON MUSEUM 2 CONTINGENCY Type: IntraDepartment Fiscal Year 2021 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For One -time funding for Harrison Transfer Museum of African Culture as identified during budget development. Souce of this is their capital account which will be refunded when they are in a position to use the funds agree to in an MOU from 2009. Also included are funding needs for payments made to VML/VACO and National Civic League. Account Number Amount CN6- 0710 -01- 300 - 7220 -3913 $105,000.00 CN6- 0710 -01- 300 - 7220 -4018 $9,843.00 CN6- 0710 -01- 300 - 7220 -4006 $2,500.00 TOTAL $117,343.00 Account Number Amount HHC- 0016 -08 -300- 9610 -9003 $105,000.00 CT2- 0800 -01- 300 -9410 -2199 $12,343.00 TOTAL $117,343.00 View workflow details 1992- 2020 Feam,.vork So?utioos, Inc All Rghts Reserve7Worldvvr�a. Fu ndS Tra17Sfer (CMT20 -00185) Engineering - InterlDepartment Transfer Page down to view complete workflow history. Requested by David Hudson on 10/21t2020 12'46 01 PM Department Engineering Director Mark Jamison Division Luke Pugh Manager Other Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 PUBLIC WORKS SERVICE CENTER 2 PUBLIC WORKS SERVICE CENTER 3 PUBLIC WORKS SERVICE CENTER Decrease the following accounts: Account Name 1 JEFFERSON CHURCH STREETSCAPE 2 JEFFERSON CHURCH STREETSCAPE SHAFFER'S CROSSING PED 3 BOARDWALK REPLACEMENT - NS PROPERTY 4 GARSTS MILL REHAB 5 CITYWIDE CURB, GUTTER, SIDEWALK - ANNUAL Type: InterOepartment Fiscal Year. 2021 Assistant CM No Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For Transfer funds to PWSC Transfer Improvements Account Number Amount PSC- 0020 -08 -440- 9239 -9393 $51,153.00 PSC - 0020 -08 -440- 9239 -9390 $96,280.00 PSC -0020.08 -440- 9239 -9003 $136,413.00 TOTAL 283846 Account Number Amount JCS - 0024 - 08-530 -9270 -9393 $51,153.00 C WA- 0024 -08 -530- 9495 -9390 $96,280.00 SPB- 0024 -08- 530 -8643 -9003 $16,733.00 GMR - 0024 -08- 530 -9218 -9003 65,960 CWA- 0024 -08 -530- 9495 -9003 $53,720.00 TOTAL $283,846.00 &i 1992- 2020 Teamwork Solutions. lr)c All Rights Reserved Worldwide View workflgw Op dl Funds Transfer (CMT20- 00986) Engineering - InterDepartment Transfer Page down to view complete workflow history. Requested by David Hudson on 10/21/2020 03:27:57 PM Department Engineering Director Mark Jamison Division Luke Pugh Manager Other Reviewers Assistant CM Sherman Stovall increase the following accounts: Account Name 1 PUBLIC WORKS SERVICE CENTER 2 PUBLIC WORKS SERVICE CENTER 3 PUBLIC WORKS SERVICE CENTER Decrease the following accounts: Account Name 1 JEFFERSON CHURCH STREETSCAPE 2 CITYWIDE CURB, GUTTER, SIDEWALK - ANNUAL 3 CITYWIDE CURB, GUTTER, SIDEWALK - ANNUAL 4 GARSTS MILL REHAB 5 PED BOARDWALK REPLACEMENT - NS PROPERTY 6 CAPITAL IMPROVEMENT RESERVE Type: InterDepartment Fiscal Year 2021 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For Transfer funds to PWSC Transfer Improvements Account Number Amount PSC- 0020 - 08-440 -9239 -9393 $51,153.00 PSC- 0020 -08 -440- 9239 -9390 $96,280.00 PSC- 0020 -08 -440- 9239 -9003 $220,819.00 TOTAL $368,252.00 Account Number Amount JCS - 0024 -08- 530 - 9270 -9393 $51,153.00 CWA -0024 -08- 530 - 9495 -9390 C WA- 0024 -08- 530 - 9495 -9003 G M R- 0024 -08 -530- 9218 -9003 S P B- 0024 -08 -530 -8643 -9003 RSV - 0028 -08 -530- 9575 -9220 TOTAL View workflow detail s Q, 1992- 2020 Teamwgrk .Solutions, Inc. All Rights Resefled Wondwide. $96,280.00 $53,720.00 16,733 $65,960.00 $84,406.00 $368,252.00 View workflow dekil,� Funds Transfer (CMT20- 00191) Engineering - lntraDepartment Transfer Page down to view complete workflow history. Requested by David Hudson on 10/2712020 02:53:21 PM Department Engineering Type: IntraDepartment Fiscal Year 2021 Director Mark Jamison Assistant CM Yes Approval? Division Luke Pugh City Mgr No Manager Approval? Other Finance Dir. No Reviewers Approval? Assistant CM Sherman Stovall Reason For Funds transfer for AECOM year Transfer 2 inspections Amendment No. 1 Transportation Inspection Program 2019 -2023. Increase the following accounts: Account Name Account Number Amount I MAINTENANCE OF STREETS, EG6- 0410 -01- 530 -4310 -3072 $117,948.00 HIGHWAYS AND BRIDGES TOTAL $117,948.00 Decrease the following accounts: Account Name Account Number Amount 1 STREETS AND BRIDGES BMT- 0024 -08- 530 -9552 -9003 $117,948.00 TOTAL $117,948.00 View workflow details (� 1992- 2020 %amwarrt Soluwns, tnc A8 Ptghfs Reserved Kbrowide View workflgw details Funds Transfer (CMT20- 00199) Engineering - IntraDepartment Transfer Page down to view complete workflow history. Requested by David Hudson on 10/30/2020 02:38:08 PM Department Engineering Type: IntraDepartment Fiscal Year 2021 Director Mark Jamison Assistant CM Yes Approval? Division Luke Pugh City Mgr No Manager Approval? Other Finance Dir. No Reviewers Approval? Assistant CM Sherman Stovall Reason For Transfer from Berkley Road Transfer bridge over Glade Creek for additional funds required for Colonial Avenue Improvement project Increase the following accounts: Account Name Account Number Amount 1 APPROP FROM GEN REV CAI - 0024 -08- 530 -9458 -9003 $45,000.00 2 APPROP FROM 2017 BONDS CAI - 0024 -08- 530 - 9458 -9385 $361,000.00 TOTAL $406,000.00 Decrease the following accounts: Account Name Account Number Amount 1 APPROP FROM GEN REV BER- 0024 -08 -530- 9594 -9003 $45,000.00 2 APPROP FROM 2017 BONDS BER- 0024 -08- 530 -9594 -9385 $361,000.00 TOTAL $406,000.00 View workflow details `r 1992- 2020 Teeirwork Solutions, Im, Alt Rights Peservad Worldtivkte. View w©rkflow , etails Funds Transfer (CMT20-00216) Stormwater Utility- IntraDepartment Transfer Page down to view complete workflow history. Requested by Beth Watts on 11/24/2020 02:00:18 PM Department Stormwater Utility Type: IntraDepartment Fiscal Year 2021 Director Mark Jamison Assistant CM Yes Approval? Division Joseph Arthur City Mgr No Manager Approval? Other Finance Dir. No Reviewers Approval? Assistant CM Sherman Stovall Reason For To transfer funds from projects Transfer put on hold due to VDOT funding, to current CIP projects Increase the following accounts: Account Name Account Number 1 GLADE CREEK STREAM GCM- 0000 -03- 530 - 3061 -9060 RESTORATION 2 GLADE CREEK STREAM GCM - 0000 -03 - 530 - 3061 -9003 RESTORATION 3 PETERS CREEK @ SALEM TURNPIKE PST- 0000 -03 -530- 3074 -9060 STREAM RESTORATION TOTAL Decrease the following accounts: Account Name 1 HOLLINS DRAINAGE IMPROVEMENTS 2 HOLLINS DRAINAGE IMPROVEMENTS 3 FLOOD MITIGATION PROGRAM Account Number H N S- 0000 -03- 530 - 3033 -9060 HNS- 0000 -03 -530- 3033 -9060 M F P- 0000 -03- 530 -3063 -9003 TOTAL View workflow detqb O 1992- 2020 Teamwork Solotions, Inc All Rights Reserved Worldwide Amount $40,000.00 $26,000.00 $110,000.00 $176,000.00 Amount $40,000.00 $110,000.00 $26,000.00 $176,000.00 CITY COUNCIL AGENDA REPOR To: Honorable Mayor and Members of City Council Meeting: December 7, 2020 Subject: Period 13 FY2020 City Manager Transfer Report Background: Under City Code Section 2 -121, the Director of Finance shall report quarterly to City Council any City Manager Transfers in excess of one hundred thousand dollars ($100,000) between funds, as well as between project and program accounts in the capital project fund and grant fund. Recommended Action: Receive and file the attached City Manager Transfer report for Period 13 of Fiscal Year 2020. Robert S. Cowell, .Jr. City Manager Distribution: Sherman M. Stovall, Deputy City Manager W. Brent Robertson, Asst. City Manager for Community Development Amelia C. Merchant, Director of Finance City of Roanoke, Virginia Report of City Manager Transfers P13 Ended November 30, 2024 (Unaudited) Transfer Number Date Explanation From To Amount CMT20-00149 8/1812020 Star City Strong CoronavirusExpens Miscellaneous Recovery Fund Task es and CARES Act Force Revenue recommendations 7120/20 for CARES Act Funding 17,299,688 CMT20 -00154 9/23/2020 Remove FYI APPROP FROM CONTINGEN surplus Sales Tax GENERAL REV CY Rebate funds from the HRCCC Capital Account which were already provided from Debt Service Fund 392,335 CMT20 -00194 11/4/2020 Commonwealth Jail #3310 Unit Miscellaneous Attorney and FOOD FIRE/EMS FY20 clean -up 148,713 CMT20 -00195 11/4/2020 Public Works FY20 Miscellaneous Miscellaneous clean -up (City Manager Contingency used as source for items not covered under Public Works Directorate) 472,478 CMT20 -00203 11/4/2020 Sherrif Unit 2140 Jail Unit #3310 Miscellaneous FY20 dean -up Miscellaneous 504,106 CMT20 -00209 11/512020 Transfer Accounts Miscellaneous Miscellaneous FY20 Clean -up 1,449,635 CMT20 -00210 11/5/2020 To provide FY20 Miscellaneous Miscellaneous funding remaining at year end to capital projects for use in FY20 7,181,500 CMT20 -00211 11/5/2020 To utilize FY20 CONTINGENCY; LOCAL funding remaining at MINI - GRANT/ MATCH year end to provide DONATION FUNDING Grant Match CONTINGENCY FOR contingency GRANTS 100,000 Notes: Under City Code section 2 -121, the City Manager has authority to make transfers of any amount within or between funds during the fiscal year and after June 30th to ensure proper expenditure reporting and budgetary controls for the prior fiscal year. The scope of this report is limited to transfers in excess of $100,000 between funds and between project/program accounts in the Capital Project Fund and Grant Fund, CM I's marked with an asterisk denotes that multiple lines of monies transferred amounted to be above the $100,000. All CMT's not marked with an asterisk have at least a single line Rem that amounted to over ViP,w wPrkflgw OvWls Funds Transfer (CMT20- 00149) Management & Budget - InterDepartment Transfer Page down to view complete workflow history. Requested by Paul Workman on 08110/2020 07:58:08 AM Department Management & Budget Type: InterDepartment Fiscal Year: 2020 Director Amelia Merchant Assistant CM Yes Amount Approval? COMMUNITY HEALTH Division none City Mgr No Manager Approval? $1,260,000.00 Other Finance Dir. No Reviewers Approval? COMMISSION Assistant CM Sherman Stovall Reason For Star City Strong Recovery Fund OTHER - TEMPORARY WAGES Transfer Task Force recommendations 5 OTHER - INTERNAL PROGRAMS published and presented at City $4,924,844.00 6 Council on July 20, 2020 for the 20P- 0531- 35 -C20- 2051 -3081 $500,000.00 CARES Act General Relief YOUTH & EDUCATION 200- 0008- 35 -C20- 2052 -3081 Fund. Revenue accounts are 8 CARES ACT REVENUE listed under "Increase" are $8,649,844.00 actually a decrease in revenues TOTAL $17,299,688.00 and vice versa. Increase the following accounts: Decrease the following accounts: Account Name Account Number Amount 1 CARONAVIRUS EXPENSES ECD- 0531 -35- 250 - 5235 -3081 $8,649,844.00 2 CARES ACT REVENUE REV - 0000- 35 -C20- 2047 -2047 $8,649,844.00 TOTAL $17,299,688.00 View workflow details Account Name Account Number Amount 1 COMMUNITY HEALTH 2OK- 0510- 35 -C20 -2047 -3081 $965,000.00 2 ECONOMY 20L- 0016- 35 -C20- 2048 -3081 $1,260,000.00 3 ECONOMY - ROANOKE ARTS 20M- 0620- 35 -C20 -2049 - 3081 $450,000.00 COMMISSION 4 OTHER - TEMPORARY WAGES 20N- 0020- 35 -C20- 2050 -3081 $50,000.00 5 OTHER - INTERNAL PROGRAMS 20N- 0020- 35 -C20- 2050 -3081 $4,924,844.00 6 SAFETY NET 20P- 0531- 35 -C20- 2051 -3081 $500,000.00 7 YOUTH & EDUCATION 200- 0008- 35 -C20- 2052 -3081 $500,000.00 8 CARES ACT REVENUE REV - 0000 -35- 250 - 5235 -5235 $8,649,844.00 TOTAL $17,299,688.00 Decrease the following accounts: Account Name Account Number Amount 1 CARONAVIRUS EXPENSES ECD- 0531 -35- 250 - 5235 -3081 $8,649,844.00 2 CARES ACT REVENUE REV - 0000- 35 -C20- 2047 -2047 $8,649,844.00 TOTAL $17,299,688.00 View workflow details View workflow 0,1005 Funds Transfer (CMT20- 00154) Management & Budget - InterDepartment Transfer Page down to view complete workflow history. Requested by Paul Workman on 0811012020 10:14:40 AM Department Management & Budget Director Amelia Merchant Division none Manager Other Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 CONTINGENCY Decrease the following accounts: Account Name 1 APPROP FROM GENERALREVENUE Type: InterDepartment Fiscal Year 2020 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For Remove FY16 surplus Sales Transfer Tax Rebate funds from the HRCCC Capital account because they were already provided to the Hotel from the Debt Service Fund through JVA- 250- 11180611000130. The funds will be available for other future uses in the Capital Project Contingency account. Account Number Amount RSV - 0001 - 08-530 -9575 -9220 $392,335.00 TOTAL $392,335.00 Account Number Amount HRO- 0016 -08 -300- 9108 -9003 $392,335.00 TOTAL $392,335.00 View wprcflow details c. 1992- 2020 Teamwork Solutions, Inc All Rights Reservad ENorldwide. View workflow "il5, Funds Transfer (CMT20 -00194) Management & Budget - InterDepartment Transfer Page down to view complete workflow history. Requested by Paul Workman on 10(2912020 11:34:50 PM Department Management & Budget Director David Bell Division none Manager Other Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 ADMINISTRATIVE SUPPLIES 2 INTERNAL PRINTING AND MAINTENANCE 3 EMPLOYEE TUITION 4 MAINTENANCE - BUILDINGS Decrease the following accounts: Account Name 1 FOOD Type: InterDepartment Fiscal Year 2020 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For FY20 Yr -End cleanup of Transfer Commonwealth Attorney and Fire /EMS with Jail #3310 unit as source Account Number Amount CY2- 0220 -01- 150 -2210 -2030 $34,834.00 FA2- 0320 -01 -520 -3211 -2375 $4,456.00 FP2- 0320 -01- 520 - 3212- 2105 $46,621.00 FS2- 0320 -01- 520 - 3213 -2050 $62,802.00 TOTAL $148,713.00 Account Number Amount JA6- 0341.01 -140- 3310 -2060 $148,713.00 TOTAL $148,713.00 View workflow gCj4ils 'C, 1992- 2020 Teamwork Solutions, Inc All Rrghts Reserved Worldwide, View workflQw_¢gtpi,i� Funds Transfer (CMT20- 00195) Management & Budget - Interoepartment Transfer Page down to view complete workflow history. Requested by Paul Workman on 10/30/2020 11 :23:50 AM Department Management & Budget Director Mark Jamison Division none Manager Other Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 ADMINISTRATIVE SUPPLIES 2 WATER AND SEWAGE 3 ADVERTISING 4 TIPPING FEES 5 RECYCLING FEES Decrease the following accounts: Account Name 1 TECHNOLOGY MAINTENANCE CONTRACTS 2 STORMWATER FEES BILLING 3 E -WASTE RECYCLING 4 ELECTRIC 5 FEES FOR PROFESSIONAL SERVICES 6 PROJECT SUPPLIES 7 MAINTENANCE 3RD PARTY CONTRACT 8 SUPPLIES - GROUNDS MAINTENANCE 9 SUPPLIES- STREETS 10 CONTINGENCY Type: InterDepartment Fiscal Year 2020 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For FY20 Yr -End cleanup of Transfer divisions within Public Works (Dept 530) budget with City Manager Contingency as the source for items not able to be covered with in the Public Works Directorate. Account Number PW2- 1280 -01 -530- 1280 -2030 SU2- 0410 -01- 530 -4140 -2026 EG2- 0410 -01- 530 -4310 -2015 RC6- 0420 -01- 530 -4210 -2258 RC6- 0420 -01- 530 -4210 -2261 TOTAL Amount $968.00 $352.00 $3,126.00 $234,016.00 $234,016.00 $4721478.00 Account Number Amount ER2- 0126 -01 -530- 1214 -2555 $12,000.00 ER2 - 0126 -01 -530- 1214 -7031 $18,733.00 ER4- 0126 -01 -530- 1214 -2297 $6,333.00 SL6- 0410 -01- 530 -4150 -2022 30,312 SS2- 0410 -01- 530 -4160 -2010 $17,900.00 SS6- 0410 -01- 530 -4160 -3005 $2,530.00 SS6- 0410 -01- 530 -4160 -3056 $8,195.00 SM6- 0410 -01- 530 -4110 -3002 $1,491.00 SM6 - 0410 -01- 5304110 -3064 $9,528.00 CT2- 0800 -01- 300 - 9410 -2199 $365,456.00 TOTAL $472,478.00 View workflow details Funds Transfer (CMT20- 00203) Management & Budget - IntraDepartment Transfer Page down to view complete workflow history. Requested by Paul Workman on 10/30/2020 03:09:44 PM Department Management & Budget Director Jeffrey Powell Division none Manager Other Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 MARKETING 2 SUBLET VENDOR 3 SUPPLIES (INV) 4 PARTS CONTRACT 5 FEES FOR PROFESSIONAL SERVICES 6 FEES FOR PROFESSIONAL SERVICES Decrease the following accounts: Account Name 1 SELF INSURE AUTO LIABILITY CLAIMS 2 MISCELLANEOUS CLAIMS 3 RESERVE - FUTURE CAPITAL OUTLAY 4 VEHICULAR EQUIPMENT Type: Fiscal Year Assistant CM Approval? IntraDepartment 2020 Yes City Mgr No Approval? Finance Dir. No Approval? Reason For FY20 Yr -End Cleanup of Sheriff Transfer unit #2140 with Jail unit #3310 as the source. Account Number Amount AP2- 0126 -01 -440- 1260 -3066 $2,294.00 FM6- 0125 - 01-440 -2641 -3099 $231,820.00 FM6- 0125-01 - 440 -2641 -3016 $135,220.00 FM6 - 0125 -01 -440- 2641 -3023 $54,511.00 C132- 0430 -01- 440 -4220 -2010 $32,726.00 BM2- 0430 -01- 440 -4330 - 2010 $47,535.00 TOTAL $504,106.00 Account Number RM6- 0126 -01 -440- 1262 -2172 R M6- 0126 -01- 440 -1262 -2173 FMS- 0125 - 01-440 -2642 -3028 F M5 -0125- 01-440 -2642 -9010 TOTAL View workflow details z 1932- 2020 Teamwork Safutiaos, Irc All Rights Reserved Worldwide Amount $72,000.00 $20,279.00 $158,595.00 253,232 $504,106.00 View wQrkflow details Funds Transfer (CMT20- 00209) Management 8 Budget - InterDepartment Transfer Page down to view complete workflow history. Requested by Paul Workman on 11/04/2020 04:36:17 PM Department Management & Budget Type: Fiscal Year Assistant CM Approval? City Mgr Approval? Director Amelia Merchant Division none Manager Other Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 TRANSFER TO CIVIC FACILITIES 2 TRANSFER TO CAP PROJECTS FUND 3 TRANSFER TO DEBT SERVICE FUND 4 TRANSFER TO SCHOOL FUND Decrease the following accounts: Account Name 1 TRANSFER TO GRANT FUND 2 TRANSFER TO CIVIC FACILITIES - ADMISSIONS TAX 3 MISCELLANEOUS Finance Dir. Approval? Reason For Transfer InterDepartment 2020 Yes No No Adjusting FY20 budgets for various overages and underages in transfer accounts. Account Number TF4- 0800 -01 - 250 -9310 -9505 TF4- 0800 -01- 250 -9310 -9508 TF4 - 0800 -01 -250- 9310 -9512 TF4 -0800 -01 -250- 9310 -9530 TOTAL Amount $642,000.00 $216,229.00 $498,581.00 $92,825.00 $1,449,635.00 Account Number Amount TF4- 0800 -01- 250 -931 0 -9535 $1,707.00 TF4 - 0800 -01- 250 -9310 -9605 $175,717.00 CT2- 0800 -01- 300 -9410 -2199 $1,272,211.00 TOTAL $1,449,635.00 View workflow details R 1992- 2020 Teamwork Solutions, Inc All Rights Reserved Worldwide View workflow fttdll Funds Transfer (CMT20- 00210) Management & Budget - InterDepartment Transfer Page down to view complete workflow history. Requested by Paul Workman on 11/04/2020 04:53:31 PM Department Management & Budget Director Amelia Merchant Division none Manager Other Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 MELROSE AVE STREETSCAPE 2 JUVENILE & DOMESTIC COURT RENOVATION 3 ESCALATORS FOR MARKET WALKWAY 4 PAVING 5 PARKS & REC COURT CONVERSION PROJECT 6 FLEET REPLACEMENT RESERVE 7 SIDEWALKS MAINTENANCE 8 MUNICIPAL BUILDING SECURITY/ SERVER/ INTERIOR CAMERS 9 POLICE BUILDING DEFERRED MAINTENANCE 10 CAPITAL PROJECT CONTINGENCY Decrease the following accounts: Account Name 1 MISCELLANEOUS 2 MISCELLANEOUS 3 CONTINGENCY Type: InterDepartment Fiscal Year 2020 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For To provide FY20 funding Transfer remaining at year end to capital projects for use in FY21. Account Number Amount MAS- 0024 -08- 530 - 9002 -9003 $810,000.00 RJD -0020 -08 -530- 9009 -9003 $950,000.00 E M W- 0024 -08 - 530 - 9006 -9003 CPG- 0024 -08- 530 - 9262 -9003 P RC- 0022 -08- 620- 9071 -9003 FFR- 0125 -08 -440- 9974 -9003 S B M- 0024 -08- 530 -9799 -9003 MSS - 0020 -08 -440- 9013 -9003 BDM- 0020 -08 -440- 9014 -9003 RSV - 0028 -08 -530- 9575 -9220 TOTAL $865,000.00 $200,000.00 $350,000.00 $550,000.00 $300,000.00 $56,000.00 $200,500.00 $2,900,000.00 $7,181,500.00 Account Number Amount TF4- 0800 -01- 250- 9310 -2170 $405,620.00 CT2- 0800 -01- 300 - 9410 -2170 $3,664,558.00 CT2- 0800 -01 -300- 9410 -2199 $3,111,322.00 TOTAL $7,181,500.00 View workflow details View workflow deter Funds Transfer (CMT20- 00211) Management & Budget - InterDepartment Transfer Page down to view complete workflow history. Requested by Paul Workman on 13/04/2020 05:46:03 PM Department Management & Budget Director Amelia Merchant Division none Manager Other Reviewers Assistant CM none Increase the following accounts: Account Name 1 LOCAL MATCH FUNDING FOR GRANTS Decrease the following accounts: Account Name 1 CONTINGENCY 2 MINI GRNT /DONATION CONTINGENCY Type: InterDepartment Fiscal Year 2020 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For To utilize FY20 funding Transfer remaining at year end to provide Grant Match contingency with the source being available funds inthe City Manager Contingency and Mini - Grants /Donations Contingency accounts. Account Number Amount LMF- 0020 -35- 300 - 9700 -5415 $100,000.00 TOTAL $100,000.00 Account Number Amount CT2- 0800 -01- 300 -9410 -2199 $20,100.00 CT2- 0800 -01- 300 -9410 -2299 $79,900.00 TOTAL $100,000.00 View workflow details n 1992- 2020 Teamwork Sokitrons, tnc All Rights Reserved Worldwide. CECELIA F. NICCOY, CHIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCaroanokeva.gov December 8, 2020 Nicole Ashby, Secretary Mill Mountain Advisory Board Roanoke, Virginia Dear Ms. Ashby: CECELIA T. WEBB, CHIC Depuh Cite Clerk This is to advise you that Jason Morgan has qualified as a member of the Mill Mountain Advisory Board for a term of office ending June 30, 2021. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Jason Morgan, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Mill Mountain Advisory Board for a term of office ending June 30, 2021, according to the best of my ability. (So help me God.) I. ON M AN The foregoing oath of office was taken, sworn to, and subscribed before me by Jason Morgan this =day of }11 GYM 2020. Brenda S. Hamilton, Clerk of the Circuit Court i By l!lti ��r_, Clerk CECELIA F. MCCOV, CHIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkC'roanokeva.gov December 8, 2020 Teresa McDaniel, Secretary Human Services Advisory Board Roanoke, Virginia Dear Ms. McDaniel: CECELIA T. WEBB, CHIC Depute City Clerk This is to advise you that Erika Bergen has qualified as a member of the Human Services Advisory Board for a term of office ending November 30, 2021. Sincerely, 0 . j W4�ot Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Erika Bergen, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Human Services Advisory Board for a term of office ending November 30, 2021 according to the best of my ability. (So help me God.) vl� fi� ERIKA B RGEN The foregoing oath of office was taken, sworn to, and subscribed before me by Erika Bergen this ��'= day of 2020. Brenda S. Hamilton, Clerk of the Circuit Court By �_ A4 , Clerk CECELIA F. MCCOY, CMC Cih Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fat: (540) 853 -1145 E-mail: elerkCq roanokeva.gov December 8, 2020 The Honorable William Bestpitch The Honorable Patricia White -Boyd Equity and Empowerment Advisory Board Roanoke, Virginia Dear Council Members Bestpitch and White -Boyd: CECELIA T. WEBB, CIVIC Deputy City Clerk This is to advise you that Peter Wonson, Patice Holland, William L. Lee and Angela Penn have qualified as members of the Equity and Empowerment Advisory Board for three -year terms of office, each, commencing January 1, 2021 and ending December 31, 2023. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Peter Wonson, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Equity and Empowerment Advisory Board for a three -year term of office, commencing January 1, 2021 and ending December 31, 2023, according to the best of my ability. (So help me God.) ;e; &1, 11 �(n4m PETER WONSON The foregoing oath of office was r taken, sworn to, and subscribed before me by Peter Wonson this �� day of V Brenda S. Hamilton, Clerk of the Circuit Court Bt /��,��, , Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Patice Holland, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Equity and Empowerment Advisory Board for a three -year term of office, commencing January 1, 2021 and ending December 31, 2023, according to the best of my ability. (So help me God.) PATICE HoLCLAND The foregoing oath of office was taken, sworn to, and subscribed before me by Patice Holland this 30 day of b 020. Brenda S. Hamilton, Clerk of the Circuit Court M r Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, William L. Lee, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Equity and Empowerment Advisory Board for a three -year term of office, commencing January 1, 2021 and ending December 31, 2023, according to the best of my ability. (So help me God.) WILLIAM L. LEE The foregoing oath of office was taken, sworn to, and subscribed before me by William L. Lee thisc23 dr� ay of b 2020. Brenda S. Hamilton, Clerk of the Circuit Court By Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Angela Penn, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Equity and Empowerment Advisory Board for a three -year term of office, commencing January 1, 2021 and ending December 31, 2023, according to the best of my ability. (So help me God.) ANGELA PENN The foregoing oath of office was taken, sworn to, and subscribed before me by Angela Penn this day of DPt'h 2020. Brenda S. Hamilton, Clerk of the Circuit Court r r By Clerk CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: December 7, 2020 Subject: Authorization for Advertisement and Scheduling of Public Hearing for Approval of 2019 -2020 Consolidated Annual Performance and Evaluation Report (CAPER) for US Department of Housing and Urban Development Background: Federal law requires all participating jurisdictions that receive funds from the U.S. Department of Housing and Urban Development (HUD) to submit a Consolidated Annual Performance and Evaluation Report (CAPER) no later than September 30 following the close of the prior program year. HUD issued waivers in 2020 to this provision due to the COVID- 19 pandemic, allowing local jurisdictions to submit CAPERS with an extension granted by HUD. Federal law further requires localities to open a 30 -day public comment period to receive public comment for each CAPER, and for a public hearing to be held by the localities' governing bodies to approve the CAPER, before the localities may submit the CAPER to HUD for approval. Submission of the CAPER to HUD is required action for a locality to remain eligible to receive future HUD funds. Considerations: The City regularly receives HUD funds, and has prepared its proposed 2019 -2020 CAPER. The desires to open the required 30 day public comment period beginning December 18, 2020, continuing through January 19, 2021. The proposed CAPER will be made available to the public through a variety of means, including the City's website, by mail to citizens upon request, at the City Municipal Building, at the City's Main Branch Library, and at the Roanoke Redevelopment and Housing Authority's Executive Offices. Any comment received during the 30 -day public comment period will be included in the final CAPER. City staff requests City Council to authorize the advertisement and scheduling of a public hearing on Tuesday, January 19, 2021, at 7:00 p.m., or as soon thereafter as the matter may be heard for City Council to consider the proposed CAPER, as required by law before the CAPER may be submitted to HUD for approval. Recommended Actions: Authorize the advertisement and scheduling of a public hearing to be held January 19, 2021, at 7:00 p.m., or as soon thereafter as the matter may be heard, for consideration of the proposed 2019 -2020 CAPER. Robert S. Cowell, Jr., City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager for Community Development Sherman M. Stovall, Deputy City Manager for Operations Amelia Merchant, Director of Finance Chris Chittum, Director of Planning, Building and Development Keith Holland, Community Resources Program Administrator E (�5 4 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of December, 2020. No. 41924 - 120720. A RESOLUTION accepting the additional Virginia Department of Transportation's ( "VDOT ") award of funds to the City in the total amount of $850,937 for the Franklin Road Improvements Phase II project; authorizing the City Manager to execute a VDOT Standard Project Administration Agreement for Federal -aid Projects and Appendix A; and authorizing the City Manager to take certain other actions in connection with the above matters and project. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the additional VDOT award of funds in the total amount of $850,937 for the Franklin Road Improvements Phase II project, with no local match from the City, for the pedestrian infrastructure along the west side of Franklin Road, from the 3500 block to the 3700 block, adjacent to the US Route 220 Expressway, all as more fully set forth in the City Council Agenda Report dated December 7, 2020. 2. The City Manager is hereby authorized to execute a VDOT Standard Project Administration Agreement for Federal -aid Projects and Appendix A, substantially similar to those attached to the above - mentioned City Council Agenda Report. Such Agreement and Appendix A shall be approved as to form by the City Attorney. 3. The City Manager is hereby authorized to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and use such funds in the total amount of $850,937 from VDOT, with no local match from the City, for the above mentioned project, with any such documents to be approved as to form by the City Attorney. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of December, 2020. No. 41925 - 120720. AN ORDINANCE to appropriate funding from the Virginia Department of Transportation for traffic signal improvement projects, amending and reordaining certain sections of the 2020 -2021 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from Fed Grant Funds Appropriated from Fed Grant Funds Revenues Franklin RD Pedestrian Improvements - II Franklin RD Pedestrian Improvements 08- 530 - 9018 -9002 08- 530 - 9106 -9002 08- 530 - 9018 -9018 08- 530 - 9106 -9106 $ 850,937 940,469 850,937 940,469 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. .'. ., REPORT ._`..� To: Honorable Mayor and Members of City Council Meeting: December 7, 2020 Subject: Acceptance of Virginia Department of Transportation (VDOT) Highway Safety Improvement Program (HSIP) Funds, Authorization to Execute VDOT Documents, and Appropriation of Funds for the Franklin Road Pedestrian Improvements - Phase II. Background: The City utilized VDOT funding to construct Phase I of the Franklin Road Pedestrian Improvements in summer 2020. Improvements included curb, sidewalk, and storm drain improvements from Piccadilly Square to Hounds Chase Lane. Proposed Phase 11 improvements include curb, sidewalk, storm drain improvements, and traffic signal replacement from Hounds Chase Lane to the 220 Interchange. In order for the City to construct Phase 11, VDOT is providing additional HSIP funds. Considerations: Accept, authorize, and appropriate the additional VDOT HSIP funds of $850,937. Transfer $940,469 of remaining HSIP funds from Phase I project to Phase II project account for a total of $1 ,791 ,406 in HSIP funds for Phase 11. City match is not required for HSIP funds. Recommended Action: Accept VDOT HSIP funds of $850,937. Authorize the City Manager to execute the VDOT Standard Project Administration Agreement for Federal -Aid Projects and Appendix A document similar to the ones attached to this report dated August 25, 2020. Such documents shall be in a form approved by the City Attorney. Authorize the City Manager to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to obtain, accept, implement, administer, and use such funds identified above. Adopt the accompanying Budget Ordinance to establish revenue estimates for the funding sources identified above and appropriate and transfer funding in the amounts identified to the new expenditure account, Franklin Road Pedestrian Improvements - Phase II. rt S Robe Cowell, fir. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Deputy City Manager Amelia C. Merchant, Director of Finance Mark Jamison, P.E., Director of Public Works Luke Pugh, P.E., City Engineer 2 Appendix A ORIGINAL Proiect ID: 0220 - 128 -454 Date: 8/25/2020 UPC: 117221 CFnA # 2n Ins I ncalifu rity of P­ Itc Project Location ZIP +4: 24014 -2201 Project Cost and Ratmbursement Locality DUNS# 006704316 Locality Address (incl ZIP +4): 215 Church Ave. SW Roanoke, VA 24011 -1517 Construction Proja4t Narrative Work Description: Franklin Road Sidewalk Improvements - Rt. 220 B- Phase 2 - Construction of new sidewalk along the west side of business 220, Franklin Road, from the Hounds Chase Ln to the optometrist office at 3763 Franklin Rd. Improvements include sidewalk construction, improved pedestrian crosswalks, pedestrian signals, and additional drainage improvements. From: 3763 Franklin Rd $1,766,406 To: Hounds Chase Ln $0 Locality Project Manager Contact info: Luke Pugh; (540) 853 -5208 Luke.Pugh @roanokeva.gov Department Project Coordinator Contact Info: Cheryl Becker; (540) 387 -5399; cheryl.becker @VDOT.Virginia.gov Project Estimates Project Cost and Ratmbursement Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost Estimated Locality Project Expenses $5,000 $0 $1,761,406 $1,766,406 Estimated VDOT Project Expenses $5,000 $0 $20,000 $25,000 Estimated Total Project Costs $10,000 $0 $1,781,406 $1,791,406 Total Maximum Reimbursement by VDOT to Locality (Less Local Share) 1 $1,791,406 Estimated Total Reimbursement by VDOT to Locality (Less Local Share and VDOT Expenses) 81766 406 II Program and Prolect Specific Funding Reaukenents II In accordance with Chapter 12.1.3 (Scoping Process Requirements) of the LAP Manual the locality shall complete project scoping on or before 07/01/2021. This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $1,791,406 Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program. All local funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation. This Project is funded with federal -aid Highway Safety Improvement Program (HSIP) funds. These funds must be obligated within 12 months of allocation and expended within 36 months of the obligation. The LOCALITY will continue to operate and maintain the facility as constructed. Should the design features of the Project be altered by the LOCALITY subsequent to Project completion without approval of the EPARTMENT, the LOCALITY inherently agrees, by execution of this agreement, to make restitution, either physically or monetarily, as required by the DEPARTMENT. This attachment is certified and made an official attachment to this document by the parties to this agreement. Authorized Locality Official Date Typed or printed name of person signing Revised: 2020 Authorized VDOT Official Date Jay Guy, Salem District Program Manager Typed or printed name of person signing Project Cost and Ratmbursement Estimated Phase Estimated Project Costs Fund Source Local % Participation for Local Share Amount Maximum Reimbursement (Estimated Cost - Reimbursement to Locality (Max. (Choose from drop down box) Funds Type Local Share) Reimbursement - Est. VDOT Ex enses Preliminary Engineering $10,000 HSIP 0% $0 $10,000 imTotal PE $10,000 $0 $10,000 $5,000 Construction $1,781,406 HSIP 0% $0 $1,781,406 Total CN $1,781,406 $0 $1,781,406 $1,761,406 Total Estimated Cost $1,791,406 $0 $1,791,406 $1,766,406 Total Maximum Reimbursement by VDOT to Locality (Less Local Share) 1 $1,791,406 Estimated Total Reimbursement by VDOT to Locality (Less Local Share and VDOT Expenses) 81766 406 II Program and Prolect Specific Funding Reaukenents II In accordance with Chapter 12.1.3 (Scoping Process Requirements) of the LAP Manual the locality shall complete project scoping on or before 07/01/2021. This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $1,791,406 Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program. All local funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation. This Project is funded with federal -aid Highway Safety Improvement Program (HSIP) funds. These funds must be obligated within 12 months of allocation and expended within 36 months of the obligation. The LOCALITY will continue to operate and maintain the facility as constructed. Should the design features of the Project be altered by the LOCALITY subsequent to Project completion without approval of the EPARTMENT, the LOCALITY inherently agrees, by execution of this agreement, to make restitution, either physically or monetarily, as required by the DEPARTMENT. This attachment is certified and made an official attachment to this document by the parties to this agreement. Authorized Locality Official Date Typed or printed name of person signing Revised: 2020 Authorized VDOT Official Date Jay Guy, Salem District Program Manager Typed or printed name of person signing V"( PUBLIC RIGHT OF WAY LOCATED ADJACENT TO OFFICIAL TAX MAP NO: 6030107 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of December, 2020. No. 41926- 120720. AN ORDINANCE repealing Ordinance No. 41651- 010620, adopted on January 6, 2020; and adopting a restated Ordinance allowing a bus shelter encroachment by Greater Roanoke Transit Company d/b /a Valley Metro ( "GRTC ") into the public right -of -way located at the northeast corner of Peters Creek Road, N.W. and Shenandoah Avenue, N.W., between the Food Lion driveway entrance and Peters Creek Road at the Creekside Shopping Center, and which bus shelter will be located within the City Right -of -Way, approximately 50 -55 feet south of a parcel owned by Food Lion LLC bearing Official Tax Map No. 6030107, upon certain terms and conditions; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Resolution No. 41651- 010620 adopted January 6, 2020, is hereby REPEALED. 2. Authorization is hereby granted to GRTC to allow the encroachment of a GRTC owned bus shelter to be placed in the City's public right -of -way located at the northeast corner of Peters Creek Road and Shenandoah Avenue. The encroachment shall be approximately 23 feet in length and 11 feet in width, as more particularly set forth and described in the City Council Agenda Report dated December 7, 2020. 3. It is agreed by GRTC that in maintaining such encroachment, GRTC and its grantees, assignees, or successors in interest agree to indemnify and save harmless the City of Roanoke, its officers, agents, and employees from any and all claims for injuries or damages to persons or property, including attorney's fees, that may arise by reason of the above - described encroachment. GRTC agrees that the encroachment shall be removed at any time from the right- of -way upon written demand of the City of Roanoke, and that such placement and removal of the encroachment shall be at the sole cost and expense of GRTC. GRTC agrees that it shall be responsible for the installation, maintenance, operation, cleaning, repair, restoration, of the encroachment, and it shall replace any damage to the bus shelter, and any damage to the land, caused by the placement and removal of the encroachment, at GRTC's sole cost and expense. 4. GRTC, its grantees, assigns, or successors in interest, shall, for the duration of this permit, maintain on file with the City Clerk's Office evidence of insurance coverage for such bus shelter in an amount not less than $2,000,000 of general liability insurance. The certificate of insurance must list the City of Roanoke, its officers, agents, and employees as additional insureds, and an endorsement by the insurance company naming these parties as additional insureds must be received within thirty (30) days of passage of this ordinance. The certificate of insurance shall state that such insurance may not be canceled or materially altered without thirty (3 0) days written advance notice of such cancellation or alteration being provided to the Risk Management Officer for the City of Roanoke. 5. The City Clerk shall transmit an attested copy of this Ordinance to the General Manager for GRTC at 1108 Campbell Avenue, S.E., Roanoke, Virginia, 24013. 6. This Ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, and acknowledged by GRTC has been admitted to record, at the cost of GRTC, in the Clerk's Office of the Circuit Court for the City of Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 4 above is on file in the Office of the City Clerk, or until the City requires the removal of such bus shelter, which may be done in the sole discretion of the City by sending written notice to GRTC to remove such bus shelter. In the event this Ordinance is not signed by GRTC and recorded in the Circuit Court Clerk's Office for the City of Roanoke within (90) days from the adoption of this Ordinance, this Ordinance shall terminate and be of no further force and effect. 7. Pursuant to Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: C4,t�. , . City Clerk. The undersigned acknowledges that it has read and understands the terms and conditions stated above and agrees to comply with those terms and conditions. GREATER ROANOKE TRANSIT COMPANY D /B /A VALLEY METRO BY: Kevin Price, General Manager COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, a Notary Public in and for the State and City aforesaid, do certify that the foregoing instrument was acknowledged before me this day of , 2020, by Kevin Price, General Manager of the Greater Roanoke Transit Company d /b /a Valley Metro. My commission expires: Notary Public SEAL CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: December 7, 2020 Subject: Amended Encroachment Request from Greater Roanoke Transit Company (GRTC) for a Bus Shelter in Right -of -Way located at the northeast corner of Peters Creek Road and Shenandoah Avenue Background: The Greater Roanoke Transit Company (GRTC) requested an encroachment permit for a bus shelter to service the Creekside Center Shopping Center. Council approved the encroachment request by Ordinance No. 41651- 010620, adopted January 6, 2020. Design plans have changed and now the shelter will encroach approximately 23 feet in length and 11 feet in width, instead of the original 16 feet in length and 7 feet in width, into the City Right -of -Way approximately 50 -55 feet south of a parcel owned by Food Lion LLC, bearing Official Tax Map No. 6030107, as shown on the attached drawing. The Creekside Shopping Center currently has no bus shelters within its geographic borders. This shelter will provide protection from the weather elements. Recommended Action: Repeal Ordinance No. 41651- 010620, adopted January 6, 2020, and adopt the attached Ordinance authorizing the encroachment of the new designed 11 feet x 23 feet Bus Shelter encroaching into the City Right -of -Way located at the northeast corner of Peters Creek Road and Shenandoah Avenue. All necessary documents required for this encroachment are to be approved as to form by the City Attorney. --------------------------------- Robert S. Cowell, Jr. City Manager Attachment: Distribution: Council Appointed Officers Sherman M. Stovall, Deputy City Manager Amelia C. Merchant, Director of Finance Cassandra L. Turner, Economic Development Specialist Dorian Allen, AICP Director of Transit Planning and Special Projects, Valley Metro Bus Shelter Shenandoah WB at Peters Creek Lm=nvw ii, 2o +9 +:+,oss 0 0.0125 0.025 0.05 fn 0 0.02 0.04 0 0s bn MY of flp~:, E 0" vw. aty of fb�ma� It PROJECT LOCATION MAP v me CRACK CONTROL JOINT EXPANSION JOINT DETAIL GROUNDING ROD DETAIL 1 3/w Rte lf1Q 11E as =AP Un 1: m *arm . w U agm oAdrse MJXC Am Z 144el0 l./Cl.4 ' RED 2 'o" APPROVED EQUAL) PER —WAMR" 's SPECIFWAnoms ANCHOR BOLT DETAIL — 6.00D — 4.500 try 4 4 0.570.000 w SHELTER BOLT PATTERN DETAIL a. r. 10r a+l SHENANDOAH AVENUE (WEST) SITE PLAN drrla. ioimww gwaf creel SHELTER "KNEE" WALL CROSS SECTION ama or rw CITY ENGINEER 11/04/20 VALLEY METRO BUS STOP SHELTER I OF I — SHENANDOAH AVE AND PETERS CREEK ROAD AS SHOWN CITY OF ROANOKE. VIRGINIA Cl i 17 . 11-- 4A ffgyg� f SITF PROJECT LOCATION MAP v me CRACK CONTROL JOINT EXPANSION JOINT DETAIL GROUNDING ROD DETAIL 1 3/w Rte lf1Q 11E as =AP Un 1: m *arm . w U agm oAdrse MJXC Am Z 144el0 l./Cl.4 ' RED 2 'o" APPROVED EQUAL) PER —WAMR" 's SPECIFWAnoms ANCHOR BOLT DETAIL — 6.00D — 4.500 try 4 4 0.570.000 w SHELTER BOLT PATTERN DETAIL a. r. 10r a+l SHENANDOAH AVENUE (WEST) SITE PLAN drrla. ioimww gwaf creel SHELTER "KNEE" WALL CROSS SECTION ama or rw CITY ENGINEER 11/04/20 VALLEY METRO BUS STOP SHELTER I OF I — SHENANDOAH AVE AND PETERS CREEK ROAD AS SHOWN CITY OF ROANOKE. VIRGINIA Cl i 17 . 11-- 6 "� IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of December, 2020. No. 41927- 120720. AN ORDINANCE amending and reordaining subsection (e) (3) of Section 2 -305, Equity and Empowerment Advisory Board, Division 1 Generally, Article XIV Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended; establishing an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Amend and reordain subsection (e) (3) of Section 2 -305, Equity and Empowerment Advisory Board, Division 1 Generally, Article XIV Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended. Sec. 2 -305 Equity and Empowerment Advisory Board (e) Organization, selection of officers, meetings. (3) The Equity and Empowerment Advisory Board shall develop a schedule for regular meetings on a monthly basis for each calendar year. Such schedule for each ensuing year shall be set no later than November- 3-0— January 15 of toe preeedingeach year. The schedule shall include the dates and times of each regular meeting for the ensuing calendar year. At the initial meeting of the Equity and Empowerment Advisory Board in 20201, the members shall set its schedule for the balance of 20201 an4-calendar year-2424. 2. The ordinance shall be effective upon passage. 3. The second reading of this ordinance by title is hereby dispensed with. ATTEST: CutA�,,4,- " City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: December 7, 2020 Subject: Amendment to Section 2 -305, Equity and Empowerment Advisory Board, Division 1 Generally, Article XIV Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended. Background: City Council established the Equity and Empowerment Advisory Board in July of 2020. Under the ordinance establishing the Equity and Empowerment Advisory Board, the first meeting was contemplated to occur in November of 2020. However, the term of the appointed Board members is set to begin on January 1, 2021. Therefore, the ordinance needs to be amended to accurately reflect the Board members' term and the first meeting of the Equity and Empowerment Advisory Board in January of 2021. Considerations: The amendment of Section 2 -305, Equity and Empowerment Advisory Board is needed to accurately reflect the Board members' term and the first meeting of the Equity and Empowerment Advisory Board in January of 2021. Recommended Action: Adopt the accompanying ordinance amending Section 2 -305, Equity and Empowerment Advisory Board changing the date of the annual meeting to January of 2021 to coincide with the term of the Board's members. - - - - -- - --------------- -- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers E IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of December, 2020. No. 41928- 120720. AN ORDINANCE authorizing the adoption of Amendment No. 2 to the Workforce Investment Area III Chief Local Elected Officials ( "CLEO ") Charter Agreement to amend and confirm the Workforce Investment Area III CLEO Charter Agreement (Charter Agreement), as amended; authorizing the Mayor to execute such Amendment No. 2 to the Charter Agreement; authorizing such city officials to execute such other documents and take such other actions to effectuate such Amendment No. 2 to the Charter Agreement; and dispensing with the second reading of this ordinance by title. WHEREAS, the Cities of Covington, Roanoke, and Salem, and the Counties of Alleghany, Botetourt, Craig, Franklin, and Roanoke agreed to create a consortium to work together in accordance with the provisions of the federal Workforce Investment Act within the Western Virginia Workforce Development Area III; WHEREAS, City Council authorized the Mayor of the City of Roanoke to execute the Workforce Investment Area III Chief Local Elected Officials Charter Agreement dated July 21, 2003 (Charter Agreement), by Resolution No. 36435- 072103, adopted July 21, 2003; WHEREAS, the Mayors of the Cities of Covington, Roanoke and Salem, and the Chairmen of the Board of Supervisors of the Counties of Alleghany, Botetourt, Craig, Franklin, and Roanoke (collectively, the Member Jurisdictions) executed the Charter Agreement; WHEREAS, City Council authorized the Mayor of the City of Roanoke to execute Amendment No. 1 to the Charter Agreement, by Ordinance No. 40265- 061515, adopted on June 15, 2015, in order to improve the operations and implementation of the Workforce Development Plan, acknowledge, confirm, and agree that the Charter Agreement is an exercise of joint powers as permitted by Section 15.2 -1300, et sec ., Code of Virginia (1950), as amended, address changes that may be required as the result of the passage of the Workforce Innovation and Opportunity Act of 2014 (29 U.S.C. §§ 3011, et sue.), and change the fiscal agent from the Workforce Development Board ( "WDB ") to the Roanoke Valley - Alleghany Regional Commission ( "RVARC "), for both the Consortium and the WDB; WHEREAS, the Mayors of the Cities of Covington, Roanoke and Salem, and the Chairmen of the Board of Supervisors of the Counties of Alleghany, Botetourt, Craig, Franklin, and Roanoke (collectively, the Member Jurisdictions) executed the Amendment No. 1 to the Charter Agreement; WHEREAS, on April 14, 2020, the RVARC announced it was discontinuing service as the Fiscal Agent for the Consortium and WDB effective December 31, 2020, thus necessitating another amendment to the Charter Agreement; WHEREAS, the City, the Consortium, and the WDB agree that WDB should be designated again as the Fiscal Agent for both the Consortium and the WDB; and WHEREAS, Section 13 of the Charter Agreement allows for amendments to the Charter Agreement with the concurrence of the governing bodies of the Member Jurisdictions. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. City Council concurs with amending the Charter Agreement by adoption of Amendment No. 2 to designate the WDB as the Fiscal Agent. The form of Amendment No. 2 to the Charter Agreement, a copy of which is attached to the City Council Agenda Report dated December 7, 2020, is approved, and the Mayor of the City of Roanoke is hereby authorized to execute Amendment No. 2 to the Charter Agreement. Such amendment shall be in a form substantially similar in form to the proposed Amendment No. 2 which is attached to the said City Council Agenda Report, the form to be approved by the City Attorney. 2. The Mayor and the City Manager are hereby severally authorized to execute any other requisite documents related to Amendment No. 2 to the Charter Agreement, form to be approved by the City Attorney, as more particularly set forth in the City Council Agenda Report dated December 7, 2020. 3. The Charter Agreement, as authorized and approved by Resolution No. 36435- 072103, and as amended by Amendment No. 1, which was authorized and approved by Ordinance No. 40265- 061515, and as now amended by Amendment No. 2, is ratified, reaffirmed, confirmed, and approved. 4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk �J IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of December, 2020. No. 41929- 120720. A RESOLUTION authorizing the City Manager to execute the Memorandum of Understanding ( "Agreement ") between the City of Roanoke ( "Grant Recipient ") and the Western Virginia Workforce Development Board, Inc. ( "WDB "), and authorizing execution of such other documents and performance of other actions deemed necessary to effectuate, deliver, perform, administer, and enforce the Agreement. WHEREAS, the Consortium, the WDB, the Grant Recipient, and the Roanoke Valley- Alleghany Regional Commission ( "RVARC ") entered into an agreement dated August 17, 2015, that designated the RVARC to serve as Fiscal Agent for the Consortium and the WDB (Original Fiscal Agent Agreement) and then subsequently amended, restated and replaced the Original Fiscal Agent Agreement with a Restated Agreement to provide for additional duties and responsibilities of the RVARC as fiscal agent and made the term of the services for a five year period commencing as of July 1, 2016; WHEREAS, on April 14, 2020, the Commission announced it was discontinuing service as the Fiscal Agent for the Consortium and WDB effective December 31, 2020; and WHEREAS, it is anticipated that the Consortium will designate the WDB as the new Fiscal Agent and require that the duties of the Fiscal Agent be defined in an agreement between the Grant Recipient and the Fiscal Agent, and it is further anticipated that the Consortium will require that the Agreement be substantially similar in form to the proposed Agreement which is attached to this Resolution, as more particularly described in the City Council Agenda Report dated December 7, 2020. THEREFORE BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Agreement, a copy of which is attached to the City Council Agenda Report dated December 7, 2020, between the City of Roanoke as Grant Recipient, and the WDB, as Fiscal Agent, as more particularly described in the City Council Agenda Report dated December 7, 2020, is hereby approved and the City Manager is authorized to execute the Agreement, substantially similar in form to the proposed Agreement attached to the said City Council Agenda report, and approved as to form by the City Attorney. 2. The term of the Agreement is made effective, retroactive if necessary, to January 1, 2021. 3. The City Manager is authorized to execute such other documents in a form approved by the City Attorney, and to take such action deemed necessary in order to effectuate, deliver, perform, administer, and enforce the Agreement on behalf of the City as Grant Recipient. ATTEST: City Clerk. � CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: December 7, 2020 Subject: Amendment No. 2 to the Workforce Investment Area III Chief Local Elected Officials Charter Agreement and Memorandum of Understanding with the Workforce Development Board. Background: The Workforce Investment Area III Chief Elected Officials ( "CLEO ") Consortium ( "Consortium ") was formed by a Charter Agreement in 2003 between and among the counties of Alleghany, Botetourt, Craig, Franklin and Roanoke, and the cities of Covington, Salem and Roanoke. The Consortium agreed to work cooperatively to promote programs to support employment opportunities within the region. The Agreement was developed in a manner consistent with the provisions of the Workforce Investment Act ( "WIA ") and identified the role of the Consortium, such as appointing the members of the Western Virginia Workforce Development Board ( "WDB ") and designating a Grant Recipient and Fiscal Agent for WIA funds. The City of Roanoke was designated as Grant Recipient and the WDB was designated as Fiscal Agent. In July, 2014, the United States Congress enacted the Workforce Innovation and Opportunity Act ( "WIOA ") which repealed and replaced the WIA. On June 15, 2015, Council authorized Amendment No. 1 to the Charter Agreement which made the Charter Agreement consistent with the WIOA, confirmed that the Charter Agreement was an exercise of joint powers permitted by Section 1 5.2- 1 300 of the Code of Virginia (1 950) as amended, and changed the Fiscal Agent from the WDB to the Roanoke Valley - Alleghany Regional Commission ( "RVARC "). On April 14, 2020, the RVARC announced it was discontinuing service as the Fiscal Agent effective December 31, 2020, thus necessitating another amendment to the CLEO Charter Agreement. Considerations: The WDB has indicated its desire to be again designated as the Fiscal Agent. City Staff and the WDB have worked together to draft a proposed Amendment No. 2 to the CLEO Charter Agreement to make such designation. In addition, City Staff has drafted a proposed Memorandum of Understanding ( "MOU ") setting forth the duties and responsibilities of the fiscal agent, to be attached as an exhibit to Amendment No. 2 to the CLEO Charter Agreement. Recommended Action: Adopt an Ordinance approving Amendment No. 2 to the CLEO Charter Agreement, ratifying, reaffirming, confirming, and approving the creation of the CLEO Charter Agreement, as amended by Amendment No. 1 and No. 2 authorizing the Mayor to execute the Amendment No. 2 between and among the member jurisdictions comprising Workforce Investment Area III, in a form substantially similar as attached to this report, such Amendment No. 2 to be approved as to form by the City Attorney; and authorizing the Mayor and /or the City Manager to execute such other necessary documents related to Amendment No. 2, in a form approved by the City Attorney. 2. Adopt a Resolution approving the MOU between the City and the WDB and authorizing the City Manager to execute the MOU in a form substantially similar as attached to this report, such MOU to be approved as to form by the City Attorney; and authorizing the City Manager to execute such other necessary documents related to the MOU, in a form approved by the City Attorney. Robert S. Cowell, Jr. City Manager Attachment: (1) Amendment No. 2 to the CLEO Charter Agreement (2) MOU between the City and WDB Regarding Fiscal Agent Duties and Responsibilities. Distribution: Council Appointed Officers Sherman Stovall, Deputy City Manager Steve Martin, Director of Human Services Morgan Romeo, Director, Workforce Development Board 2 AMENDMENT NO. 2 TO WORKFORCE INVESTMENT AREA III CHIEF LOCAL ELECTED OFFICIALS CHARTER AGREEMENT This Amendment No. 2 to the Workforce Investment Area III Chief Local Elected Officials Charter Agreement, as amended, is made this day of , 2020, by and among City of Covington, the City of Roanoke, the City of Salem, the County of Alleghany, the County of Botetourt, the County of Craig, the County of Franklin, and the County of Roanoke (the "Member Jurisdictions "). RECITALS A. The Member Jurisdictions, acting through their respective mayors and chairmen of the board of supervisors, formed the Workforce Investment Area III Chief Local Elected Officials Consortium (the "Consortium ") by the execution of the Workforce Investment Area III Chief Local Elected Officials Charter Agreement dated July 21, 2003 (the "Charter Agreement') B. Pursuant to the terms of the Charter Agreement, the Consortium agreed to work cooperatively to promote programs to support employment within Workforce Development Area III, as designated by the Commonwealth of Virginia ( "Area III "), in a manner consistent with the provisions of the Workforce Investment Act, 29 U.S.C. §§ 2801, et seq. ( "WIA ") and the rules and regulations promulgated by the United States Department of Labor (the "Department') C. In July 2014, the United States Congress enacted the Workforce Innovation and Opportunity Act, 29 U.S.C. §§ 3101, et seq. ( "WIOA ") that repealed and replaced WIA. 1 D. On August 11, 2015, the Member Jurisdictions amended the Charter Agreement in a document entitled Amendment No. 1 to Workforce Investment Area III Chief Local Elected Officials Charter Agreement ( "Amendment No. I"), in which the Consortium implemented changes enacted by the WIOA, changed the fiscal agent from the WDB to the Roanoke Valley- Alleghany Regional Commission ( "Commission "), and made the Commission the fiscal agent for both the Consortium and the WDB. E. On April 14, 2020, the Commission announced it was discontinuing service as the fiscal agent for the Consortium and WDB effective December 31, 2020. F. The Consortium herein designates the WDB as the new fiscal agent and also herein requires that the duties of the fiscal agent be defined in an agreement between the grant recipient and the fiscal agent, which the Consortium has agreed shall be substantially similar in form to the initial agreement attached to this Amendment No. 2 as Exhibit 1. G. The governing body of each of the Member Jurisdictions has adopted an ordinance approving of, and concurring with this Amendment No. 2, and has authorized its respective mayor or chairman of its board of supervisors to execute this Amendment No. 2. NOW, THEREFORE, based on the recitals set forth above, which recitals are a material part of this Amendment No. 2 and incorporated herein by reference, and for other good and valuable consideration, the Member Jurisdictions agree and hereby amend the Charter Agreement as follows: 2 1. Amend Section 8.2 of the Charter Agreement as follows: SECTION 8 Administration. 8.2 Fiscal Agent. In order to facilitate and expedite the implementation and operation of the workforce development plan for Area III, the Consortium appoints the Roanoke Valley Alleghany Regional Commission as the initial WDB as the fiscal agent for the Consortium and WDB. Seetion 8.2. The terms, conditions, duties, and responsibilities of the fiscal agent shall be set forth in an agreement among between the Consortium, WDB; and the grant recipient designated by the Consortium, and the pai4y designate d by the Geasei* ^ifn as fisea age 2. Effect: Except as amended by Amendment No. 1 and this Amendment No. 2, the Charter Agreement remains unchanged and in full force and effect, in accordance with its original terms. The Member Jurisdictions acknowledge, agree, and ratify that the Charter Agreement and Amendment No. 1, except as amended by this Amendment No. 2, constitutes the entire Charter Agreement for the establishment of the Consortium. Capitalized terms not defined in this Amendment No. 2 shall have the meaning ascribed to such terms as set forth in the Charter Agreement. This Amendment No. 2 shall take effect as of the latest date on which the governing bodies of the Member Jurisdictions have approved and concurred to this Amendment No. 2. SIGNATURES APPEAR ON THE FOLLOWING PAGES 3 IN WITNESS WHEREOF, the chief local elected officials of the respective Member Jurisdictions have executed this Amendment No. 2 on behalf of their respective Member Jurisdictions. Date: Name: Thomas H. Sibold Jr. Title: Mayor, City of Covington, Virginia Date: Name: Sherman P. Lea, Sr. Title: Mayor, City of Roanoke, Virginia Date: Name: Renee F. Turk Title: Mayor, City of Salem, Virginia 2020 2020 2020 Date: .2020 Name: G. Matt Garten Title: Chairman, Board of Supervisors County of Alleghany, Virginia Date: .2020 Name: Billy W. Martin, Sr., Title: Chairman, Board of Supervisors County of Botetourt, Virginia Date: . 2020 Name: Jesse Spence Title: Chairman, Board of Supervisors County of Craig, Virginia Date: , 2020 Name: Leland Mitchell Title: Chairman, Board of Supervisors County of Franklin, Virginia Date: Name: David F. Radford Title: Chairman, Board of Supervisors County of Roanoke, Virginia 2020 L, APPROVED AS TO FORM: Date: , 2020 Name: Mark C. Popovich, City Attorney City of Covington Alleghany, Virginia Date: , 2020 Name: Timothy R. Spencer, City Attorney City of Roanoke, Virginia Date: Name: Steven Yost, City Attorney City of Salem, Virginia Date: Name: Jim H. Guynn, Jr., County Attorney County of Alleghany, Virginia Date: Name: Michael W.S. Lockaby, County Attorney County of Botetourt, Virginia Date: Name: Michael R. Bedsaul, County Attorney County of Craig, Virginia Date: Name: Jim H. Guynn, Jr., County Attorney County of Franklin, Virginia Date: Name: Peter Lubeck, County Attorney County of Roanoke, Virginia 2020 2020 2020 2020 2020 2020 5 MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding ( "Memorandum ") is made and entered into and effective as of the day of December, 2020, to document the relationship and obligations between the City of Roanoke ( "City ") as "Grant Recipient," and Western Virginia Workforce Development Board ( "WVWDB "), with respect to WVWDB's duties as Fiscal Agent, and provides as follows: WHEREAS, the Member Jurisdictions formed the CLEO Consortium for the Commonwealth of Virginia's Workforce Development Area III to promote and support programs for employment opportunities, pursuant to a Charter Agreement dated July 21, 2003 (the "CLEO Charter "), WHEREAS, the CLEO Charter designated WVWDB as the fiscal agent to provide for management, administration, and accounting for all federal funds for Workforce Development Area III provided to the City of Roanoke as Grant Recipient, pursuant to the Workforce Innovation and Opportunity Act ( "WIOA "), WHEREAS, the CLEO Charter was amended pursuant to Amendment No. 1 dated August 11, 2015, which, among other things, designated and substituted the Roanoke Valley - Alleghany Regional Commission ( "Commission ") as Fiscal Agent in place of the WVWDB, WHEREAS, the CLEO Consortium, the City of Roanoke, and the Commission entered into a Fiscal Agent Agreement dated August 17, 2015, as such Fiscal Agent Agreement was amended and restated by agreement dated August 15, 2016, to set forth the terms, conditions, and duties of the Commission governing its obligation to the City and the Member Jurisdictions as Fiscal Agent, WHEREAS, the Commission has continued to serve as Fiscal Agent for the WVWDB and the CLEO. WHEREAS, on April 14, 2020, the Commission announced it was discontinuing service as the fiscal agent for the Consortium and WVWDB effective December 31, 2020, thus necessitating a change in Fiscal Agents; WHEREAS, pursuant to Amendment No. 2 to the CLEO Charter dated , 2020, at the request of WVWDB, and specific authorization from the CLEO Consortium, WVWDB has been again designated the Fiscal Agent for the management, administration, and accounting of WIOA funding for the CLEO Consortium and for itself, and the parties desire to enter into this Memorandum of Understanding to govern the terms and conditions of WVWDB's duties as Fiscal Agent; and NOW, THEREFORE, based on the recitals set forth above, which recitals are a material part of this Agreement, and for other good and valuable consideration, the parties agree as follows: ARTICLE I PURPOSE This MOU is to document the relationship exclusively between the City, as Grant Recipient, and the WVWDB as Fiscal Agent, and outlining the resulting responsibilities of each entity with respect to WIOA funding for the CLEO Consortium for Workforce Area III. ARTICLE II OBLIGATIONS OF THE PARTIES A. Overview of Responsibilities: (1) Pursuant to the CLEO Charter Agreement, as amended, the City will serve as the designated Grant Recipient for receiving WIOA funding awarded to Workforce Area III. The City reserves the right to redirect WIOA funds in accordance with federal and state regulatory guidelines and in coordination with the CLEO Consortium. (2) Pursuant to the CLEO Charter Agreement, as amended, WVWDB will serve as Fiscal Agent responsible for administering WIOA funding awarded to Workforce Development Area III in accordance with federal and state regulatory guidelines. B. Delegation of Responsibilities to WVWDB and Other WVWDB Responsibilities: (1) Act as Fiscal Agent, in accordance with 20 C.F.R. 679.420, developing and administering the Adult, Dislocated Worker and Youth programs, and other workforce development services as agreed upon with the CLEO Consortium for Workforce Area III. (2) Maintain required financial and program records in accordance with the Workforce Innovation and Opportunity Act, the United States Office of Management and Budget circulars, and corresponding Federal Regulations and State policies. (3) Prepare and submit grant reimbursement requests in accordance with regulatory guidelines and in a timely manner. (4) Provide audited financial statements including an audited Schedule of Expenditures of Federal Awards ( "SEFA ") to the City by , _, 2021. (5) Report SEFA amounts to the Federal Audit Clearinghouse in a timely manner. (6) Cooperate with City personnel and the City's auditors at all times, providing requested information and access to facilities, personnel, and records with advance notice, or same day notice, as circumstances allow. (7) Ensure compliance with all applicable WIOA requirements, including monitoring of sub - recipients, the results of which shall be made available to the City. 2 (8) Respond to audit findings and reimburse any questioned costs, penalties or fines arising from violations of WIOA rules and regulations. (9) Provide technical assistance to sub recipients regarding fiscal issues. C. The City's Responsibilities: (1) Monitors the WVWDB's compliance with federal and state regulatory guidelines applicable to WIOA funding. (2) Provides support and guidance to the WVWDB through its role on the CLEO Consortium for Workforce Investment Area III. ARTICLE III TERM The effective date of this MOU is January 1, 2021, and will continue through June 30, 2021. This MOU shall then be reviewed on an annual basis to incorporate any changes in legislation, personnel, policies or procedures. This MOU shall be automatically renewed for a one year period, without limitation, unless either party, or the CLEO Consortium, gives notice within 60 days prior to the annual termination date. ARTICLE IV MISCELLANEOUS Amendment. Any changes or amendments to this MOU, including to the responsibilities of each entity, must be agreed upon in advance by the City and WVWDB, and must be memorialized in writing and signed by both parties after consultation with the CLEO Consortium. Compliance with the Law. The parties agree to comply with all local, state and federal laws as the law currently exists, or may exist in the future, during the term of this Memorandum. Assignment. The provisions of this Memorandum are for the exclusive benefit of the parties and are not for the benefit of any third person, nor shall this Memorandum be deemed to have conferred any rights, express or implied, upon any third person unless otherwise expressly provided for herein. Captions and Headings. The section captions and headings are for convenience and reference purposes only and shall not affect in any way the meaning or interpretation of this Memorandum. Severability. The invalidity, illegality, or unenforceability of any provision of this Memorandum as determined by a court of competent jurisdiction shall in no way affect the validity, legality, or enforceability of any other provision hereof. Governing Law. This Memorandum shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. Venue. The parties hereto agree that in the event of any litigation arising out of the breach or performance of this contract, such litigation will be instituted in the Circuit Court for the City of Roanoke, Virginia. Drug -free Workplace. During the performance of this MOU, WVWDB shall: (1) provide a drug -free workplace for its employees; (2) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in its workplace and specifying the actions that will be taken against employees for violations of such prohibition; and (3) state in all solicitations or advertisements for employees placed by or on behalf of the WVWDB that maintains a drug -free workplace; Equal Employment Opportunity. During the performance of this MOU, WVWDB agrees as follows: (1) WVWDB will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of WVWDB. WVWDB agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. (2) WVWDB, in all solicitations or advertisements for employees placed by or on behalf of WBWDB, will state that WVWDB is an equal opportunity employer. (3) Notices, advertisements, and solicitations placed in accordance with federal laws, rules or regulations shall be deemed sufficient for the purpose of meeting the requirements of this section. Faith Based Organizations. Pursuant to Virginia Code § 2.2- 4343.1, be advised that the City does not discriminate against faith -based organizations. Compliance with Laws and Regulations and Immigration. tion. WVWDB agrees to and will comply with all applicable federal, state, and local laws, ordinances, and regulations, including, but not limited to all applicable licensing requirements, environmental regulations, and OSHA regulations. WVWDB further agrees that WVWDB does not and shall not during the term of this MOU; knowingly employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. Entire Agreement. This Memorandum represents the entire integrated agreement between the parties and supersedes all prior negotiations, representations or agreements, either written or oral. Counterparts; Facsimile. This Memorandum may be executed in several counterparts, and all counterparts so executed shall constitute one agreement binding on all parties, notwithstanding the fact that all parties have not signed the original or the same counterpart. The facsimile signature of any party to this Memorandum or a PDF copy of the signature of any party to this Memorandum, whether delivered by e -mail, mail, or personal delivery, for purposes of execution, is to be 11 considered to have the same binding effect as the delivery of an original signature on an original document. (SIGNATURE PAGE TO FOLLOW) IN WITNESS WHEREOF, the parties by their duly authorized representative have caused this Memorandum to be executed. WESTERN VIRGINIA WORK FORCE DEVELOPMENT BOARD By: Morgan Romeo Title: Executive Director WVWDB Date: Attest: CITY OF ROANOKE, VIRGINIA By: Robert S. Cowell, Jr. Title: City Manager Date: Attest: Approved as to Form: Z CECELIA F. RICCOY, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCaroanokeva.gov December 8, 2020 Pamela Smith 2308 Highland Farm Road, N. W. Apartment 10 Roanoke, Virginia 24017 Dear Ms. Smith: CECELIA T. WEBB, ChIC Deputy Cite Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, December 7, 2020, you were appointed as a Citizen -at- Large /Medical representative of the Youth Services Citizen Board to fill the unexpired term of office of Ray Bemis, III, (Citizen -at- Large /Medical) ending June 30, 2023. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Youth Services Citizen Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures c: Angie O'Brien, Secretary, Youth Services Citizen Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of December 2020, PAMELA SMITH, was appointed as a Citizen -at- Large /Medical representative of the Youth Services Citizen Board to fill the unexpired term of office of Ray Bemis, III, (Citizen -at- Large /Medical) ending June 30, 2023. Given under my hand and the Seal of the City of Roanoke this eighth day of December 2020. City Clerk CECELI.A F. DICCOY, CMC City Clerk Rosheta Chase 711 Hunt Avenue, N. W. Apartment 106 Roanoke, Virginia 24012 Dear Ms. Chase: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov December 8, 2020 CECELIA T. NVEBB, CHIC Depute CUN Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, December 7, 2020, you were appointed as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of office of Katelynn Lewis ending September 30, 2021. Enclosed You will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the Citv of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Roanoke Neighborhood Advocates. Sincerely, C 4"U" Cecelia F. McCoy, CMC City Clerk Enclosures COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of December 2020, ROSHETA CHASE was appointed as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of office of Katelynn Lewis ending September 30, 2021. Given under my hand and the Seal of the City of Roanoke this eighth day of December 2020. City Clerk CECELIA F. h1CCOY, CIVIC Cite Clerk W. Brent Robertson Assistant City Manager for Community Development Roanoke, Virginia Dear Mr. Robertson: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov December 8, 2020 CECELIA T. WEBB, CMC Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, December 7, 2020, you were appointed as the Roanoke City Alternate representative of Western Virginia's Regional Industrial Facility Authority to fill the unexpired term of office of R. Brian Townsend ending February 3, 2022. Enclosed you will find a Certificate of Your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as the Roanoke City Alternate representative of the Western Virginia's Regional Industrial Facility Authority. Sincerely, (2 ztd� J_- �Xc&l Cecelia F. McCoy, CMC City Clerk Enclosures PC: Barry Thompson, Secretary, Western Virginia Regional Industrial Facility Authority, 311 South Pollard Street, Vinton, Virginia 24179 COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of December 2020, W. BRENT ROBERTSON was appointed as the Roanoke City Alternate representative of Western Virginia's Regional Industrial Facility Authority to fill the unexpired term of office of R. Brian Townsend ending February 3, 2022. Given under my hand and the Seal of the City of Roanoke this eighth day of December 2020. City Clerk J-. Wtee&t