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HomeMy WebLinkAboutCouncil Actions 01-19-21ROANOKE CITY COUNCIL REGULAR SESSION JANUARY 19, 2021 2:00 P.M. CITY COUNCIL CHAMBER AGENDA COBB 41971- 011921 The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge 1. Call to Order - -Roll Call. All Present. The Invocation was delivered by Council Member William D. Bestpitch. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE_ Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, January 21 at 7:00 p.m., and Saturday, January 23 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. 1 ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: Fair Housing Board — one vacancy Towing Advisory Board — one vacancy (Citizen at- large) Access the City's homepage to complete an online application for the abovementioned vacancies. The City Clerk's Office is accepting applications for three upcoming vacancies on the Roanoke City School Board for three -year terms of office expiring on June 30, 2021. Three -year terms of office will commence July 1, 2021 and end on June 30, 2024. Incumbent School Board Trustees are Mark K. Cathey, Laura Day Rottenborn and Richard "Dick" Willis, Jr. Inasmuch as Mr. Willis will have served three consecutive terms of office, he is ineligible for reappointment. Ms. Rottenborn is not seeking reappointment. Application and information describing the duties and responsibilities of Trustees of the Roanoke City School Board are available on the City of Roanoke's web page at www.roanokeva.gov, or may be obtained by contacting the City Clerk's Office, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. The deadline to receive applications is Wednesday, March 10, 2021 at 5:00 p.m. For questions and /or additional information, please contact the City Clerk's Office at (540) 853 -2541 or by email at clerk(&-roanokva.gov. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 2 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. 4. CONSENT AGENDA: (APPROVED 7 -0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C -1 Minutes of the regular meeting of City Council held on Monday, December 7, 2020. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C -2 Minutes of the Audit Committee held on Wednesday, September 2, 2020. RECOMMENDED ACTION: Received and filed. C -3 A communication from the Director of Finance transmitting the FY 2020 City Manager Transfer Report for the second quarter ended December 31, 2020. RECOMMENDED ACTION: Received and filed. C -4 A communication from the City Clerk advising of the resignation of Lora Katz as a member of the Roanoke Arts Commission, effective January 4, 2021. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C -5 Reports of qualification of the following individuals: Elda Stanco Downey and Jerel Rhodes as a member of the Equity and Empowerment Advisory Board for a three -year term of office, commencing January 1, 2021 and ending December 31, 2023; Betty Jean Wolfe as member of the Board of Zoning Appeals to fill the unexpired term of office of Marcus Huffman ending December 31, 2021; and Brian Bennett as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of office of Cindy Pasternak ending September 30, 2022. RECOMMENDED ACTION: Received and filed. 3 REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the Appalachian Trail Conservancy Community Impact Grant to be used by the Department of Parks and Recreation to connect urban youth to nature and provide meaningful and long lasting nature based memories. Adopted Resolution No. 41971 - 011921 and Budget Ordinance No. 41972-011921. (7 -0) 2. Acceptance of the Health Equity Grant from the Virginia Department of Emergency Management to support local emergency management performance to include the development of a COVID -19 engagement team. Adopted Resolution No. 41973 - 011921 and Budget Ordinance No. 41974-011921. (7 -0) 3. Acceptance of the 2021 Carilion Clinic Grant to provide funding for the Financial Empowerment Center, an initiative to help improve the financial stability of low and moderate - income households around the country. Adopted Resolution No. 41975 - 011921 and Budget Ordinance No. 41976-011921. (7 -0) 4. Appropriation of Parking Fund Retained Earnings for capital maintenance projects in connection with the City parking garages. Adopted Budget Ordinance No. 41977 - 011921. (7 -0) 5. Authorization to request that the 13th Street, S. E., improvements be established as a Revenue Sharing Project. Adopted Resolution No. 41978 - 011921. (7 -0) S COMMENTS OF THE CITY MANAGER. The City Manager offered the following comments: Solid Waste Collection Schedule Changes • City offices will be closed on Monday, Jan. 18, 2021, for the Dr. Martin Luther King, Jr. Day holiday. • All residential /commercial solid waste collection (including recycling, bulk and brush) will be delayed one day. Neighborhood Grants Application • The Neighborhood Grants application period is still open; the City will accept applications until Jan. 25. • The application form can be found at roanokeva.gov /citvmanager — select "Neighborhood Services," "Programs and Activities," and click on "Neighborhood Development Grant Program." • Applications may be submitted by: • Mailing the application form to the Office of Community Engagement, 215 Church Ave. SW, Room 364. • Sending the application form via email to neighborhoods(aD-roanokeva.gov. • If you have questions, contact Tiffany Bradbury, Community Engagement Manager, at 853 -6428 or Keith Holland, Community Resources Program Administrator, at 853 -6404. Neighborhood Partnership Awards Deadline Extended • Neighborhood Partnership Awards nominations will be accepted through Jan. 31. • Help us spread the word so we can celebrate those that have gone above and beyond in our community. • Nominations may be submitted online at roanokeva.gov /citvmanager, select "Neighborhood Services," "Programs and Activities," and click on "Annual City Neighborhood Awards Program." The City Manager gave an overview of the Roanoke City Council Strategic Plan and highlighted areas of focus, noting a draft was presented to Council at the January 4, 2021 meeting, which emphasized key services that address the COVID response and recovery, disparities and inequities that exist in the community, and the well -being of local residents. li 8. REPORTS OF COMMITTEES: a. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that Council concur in the request. Kathleen Jackson, Chief Financial Officer, Spokesperson. Adopted Budget Ordinance No. 41979 - 011921. (7 -0) 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. A resolution memorializing the late Dr. Wendell H. Butler, former Vice - Mayor, City Council Member and longtime local dentist. Adopted Resolution No. 41980 - 011921. (7 -0) 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Vice -Mayor White -Boyd thanked members of the Omega Psi Phi Fraternity, Inc., for hosting a COVID -19 testing event in the parking lot of Goodwill Industries of the Valleys in Northwest Roanoke on Monday, January 18, where hundreds of people received a COVID-19 test at no cost to them. She implored citizens to take the COVID -19 virus serious as cases were increasing rapidly in the area and disproportionately affecting people of color. She also thanked and commended the Clean Valley Council, Marion Childress, Sunni Purviance, Jordan Bell, Tommy Paige and all who took part in the effort to pick up litter in neighborhoods on Monday, January 18. Council Member Moon Reynolds congratulated Zakiyaa Woody who was honored as the December resident of the month at Villages at Lincoln during a ceremony on Friday, January 15. Ms. Woody participated in the Virginia Western Community College Pharmacy Technician 14 -week cohort held at Villages at Lincoln in 2020 and is now a licensed Pharmacy Technician. Ms. Moon Reynolds expressed appreciation to Melissa Marcus, RSVP Virginia Western Community College Program, Kara Joyce, Workforce Innovation and Opportunity Act Youth Program, Nathan Webster, Scratch Biscuit Company, for sponsoring the event and Council Member Cobb for his attendance at the event. 6 Council Member Jeffrey acknowledged Vice -Mayor White -Boyd featured on the cover of the January 2021 issue of ColorsVA Magazine. He encouraged all to get a copy and learn more about the newly elected Vice - Mayor. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. NONE. 12. RECESSED - 3:13 P.M. THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL 7:00 P.M., IN THE CITY COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. 7 ROANOKE CITY COUNCIL REGULAR SESSION JANUARY 19, 2021 7:00 P.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA Call to Order - -Roll Call. The Invocation was delivered by Council Member William D. Bestpitch. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE- Tonight's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, January 21 at 7:00 p.m., and Saturday, January 23 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. A. PUBLIC HEARINGS: 1. Request of MCE Owner Occupied, LLP (formerly J &K HTTC, LLP) and MFF Holdings, LLC, to amend the conditions proffered as part of a previous rezoning at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, N. E., previously rezoned with conditions by Ordinance No. 41190 - 071618. Raymond Craighead, Architect, Spokesperson. Adopted Ordinance No. 41981 - 011921. (7 -0) 2. Request of Charles Kostelni representing Walker Machine and Foundry Company, to vacate a portion of 20 foot wide alley that extends southwest from Russell Avenue, S. W. Charles Kostelni, Controller, Spokesperson. Matter was continued until the February 8, 2021 City Planning Commission Meeting. 3. Request of Randal Johnson to vacate an approximately 500 square foot semi - circular extension on the west side of an undeveloped 10 foot alley that extends from Connecticut Avenue, N. E., intersecting another undeveloped 10 foot alley extending from Plantation Road, N. E., such semi - circular extension adjacent to only Official Tax Map No. 3040719. Randal Johnson, Petitioner, Spokesperson. Adopted Ordinance No. 41982 - 011921. (7 -0) 4. Request of Paul Phillips representing Freedom First Credit Union to vacate a 15 foot wide right -of -way that extends 50 feet west and perpendicular from 3rd Street, S. E., and is bounded by Official Tax Map Nos. 4012014, 4012016, and 4012013. Paul Phillips, President and Chief Executive Officer, Freedom First Credit Union, Spokesperson. Adopted Ordinance No. 41983 - 011921. (6 -0, Council Member Jeffrey abstained from voting.) 5. Proposal of the City of Roanoke to vacate two 15 foot public utility easements, across the following properties all owned by Freedom First Federal Credit Union, 401 3rd Street, S. E., 0 3rd Street, S. E., and 120 Bullitt Avenue, S. E. Robert S. Cowell, Jr., City Manager. Adopted Ordinance No. 41984 - 011921. (6 -0, Council Member Jeffrey abstained from voting.) 6. Proposal of the City of Roanoke to lease approximately 3,000 square feet of City -owned property located in the Center in the Square Parking Garage at 11 Campbell Avenue, S. E., to The Orvis Company, Inc., to be used by Orvis for commercial and retail purposes. Robert S. Cowell, Jr., City Manager. Adopted Ordinance No. 41985 - 011921. (7 -0) 7. Receive citizen comments with regard to the 2019 — 2020 HUD Consolidated Annual Performance and Evaluation Report. Robert S. Cowell, Jr., City Manager. Adopted Resolution No. 41986- 011921. (7 -0) �97 B. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. C. ADJOURNED - 7:33 P.M. `ft 0 MINUTES Audit Committee of Roanoke City Council Location: Council Conference Room Noel C. Taylor Municipal Building, Room 451 South Date: September 2, 2020 Time: 4:04 p.m. to 6:37 p.m. Attendees: Audit Committee Member Present (Y /N) Anita Price (Chair) Y Joseph Cobb (Vice- Chair) Y Michelle Davis (Member) Y Sherman Lea (Ex- Officio) Y Drew Harmon, Municipal Auditor Dan Callaghan, City Attorney Sherman Stovall, Deputy City Manager Brent Robertson, Assistant City Manager Amelia Merchant, Director of Finance Don Caldwell, Commonwealth's Attorney Dawn Hope Mullins, Assistant Municipal Auditor Tasha Burkett, Information Systems Auditor Cari Spichek, Senior Auditor Brian Pendleton, Senior Auditor Eric Charles, Deputy Police Chief Tim Spencer, Senior Assistant City Attorney Laura Carini, Assistant City Attorney II Ann Bostic, Accounting and Systems Manager Brian Mann, Enterprise Administrator Jamie Brooks, General Manager, Lanier Parking 1. Call to Order: Ms. Price called the meeting to order at 4:04 p.m. and welcomed everyone. 2. Approval of the Minutes from the March 4, 2020 Meeting: Ms. Price asked if there were any comments or corrections to the minutes from the March 4th meeting. Hearing none, Ms. Davis motioned to file the minutes as written; Mr. Cobb seconded. The minutes were received and filed. �► September 2, 2020 3. Annual Simplified Comparative Report — 2020: Page 2 of 6 Mr. Harmon commented that the report provides good information on the City's demographics and financial health. Chapter 3 presents comparative information from other localities, as compiled by the Virginia Auditor of Public Accounts [APA]. Mr. Harmon highlighted the following tables with additional comments: • Page 2 — Population Growth Rate (Projected) — The City of Lynchburg and Montgomery County are projected to have higher growth rates. • Page 3 — Median Household Income Tables — Low for region; high wage earners in healthcare, finance, higher education, may be residing in surrounding localities. • Page 5 — Roanoke City General Fund Revenues vs. Inflation (CPI) — Purchasing power just reached 2010 levels when adjusted for inflation. • Page 6 — Capital Expenditures Tables — The City has made significant investments while interest rates have been historically low. City leads the region on per capita basis. Noted that the Virginia Department of Transportation manages bridges and roads for local counties. • Page 8— Pension Investment Rate of Return (Annualized as of June 30, 2019) —The Pension Fund averaged 10.7% rate of return over ten years. Typical 401 k plans are only averaging 5% to 8% returns. Points to the value of a professionally managed fund with a longer investment horizon. • Page 9 — Revenue Capacity Tables — Capacity uses base values of property in the locality and average tax rates in the state to estimate capacity. The City of Salem and Roanoke County have more capacity largely based on higher real estate and vehicle values. If the City had the same tax rates as these localities, those localities would realize 18% more revenue than the city. This highlights the need for the city to increase median housing values. • Page 9 — Revenue Effort Tables — Salem and Lynchburg have higher scores, which means they are taxing more of their capacity than the city. City score is higher than state average for cities. • Page 11 — Fiscal Stress Tables — Published by the APA; City of Roanoke is ranked as the 18' most stressed locality in the state. • Page 14 — Owner - Occupied Housing Unit Values —The City's median owner - occupied housing unit value has remained relatively flat at $133,000 and is lower than regional peers. • Page 15 — Tax Abatement Tables — Noted that participation in the Energy- Efficient Building Program dropped to zero and participation in the Solar Tax Relief Program has declined to a very low number overall. , September 2, 2020 Page 3 of 6 • Page 22 —Water and Sewer Tables —Western Virginia Water Authority rates compare favorably in the region while investment in line replacements are increasing. • Page 27 —Economic Development Tables —The City has added approximately 1,685 net jobs over a 10 -year period. Service sector jobs continue to grow in proportion to other sectors. • Page 28 —Human Services Tables —Approximately 38% of the City's population participates in some form of benefits program. • Page 30 — Public Health Tables — These analyses are interesting in terms of general population health, premature death trends and years of potential life lost. Public health issues have been a focus of City programs, in terms of providing better access to healthcare, addressing food deserts and dealing with the opioid crises. • Page 32 — Education Tables — The City invests over $14,000 per student, leading other localities. Graduation and dropout rates continue trending in the right direction. Ms. Price commended Mr. Harmon on the report and noted that it includes very detailed information. She asked for questions; there were none. Ms. Price inquired as to who receives the report. Mr. Harmon explained that it is provided to City Council members, School Board members, the Superintendent of Schools, City Administration [through the Director's level], and various agencies that provide information used in the report, such as Downtown Roanoke, Inc., the Chamber of Commerce, and the Roanoke Regional Partnership. The report is also available on Municipal Auditing's main webpage. Ms. Price requested that a copy be sent to the United Way. Hearing no further questions or discussion, the report was received and filed. 4. Police Cash Audit: Municipal Auditing reviewed all Police Department operational directives and expanded the audit program to include examinations of additional accounts and revenue streams. These included employee canteen, alarm registration fees, and sales of service weapons to retired employees. Mr. Harmon reported that the audit results were very good. He noted that past issues with verification reports were resolved with a system upgrade, improving customer service while reducing administrative burden. Ms. Price asked for questions or comments. Hearing none, the report was received and filed. 5. On- Street Parking Audit: Mr. Harmon stated that this was the first audit of on- street parking since it was outsourced to Lanier Parking. He commented on management's recommendation to eliminate warning tickets for first -time parking violations, suggesting that such a change might not be in the best interest of the city. He referred the Committee to page five (5) of the report showing the number of citations issued by month, N September 2, 2020 Page 4 of 6 noting December was a particular active month. Mr. Mann stated that a new, overzealous employee had contributed to the higher number of tickets in December. Mr. Harmon also commented on the recommended changes to the 500 feet and 10 minutes exceptions in timed zones. He noted that these two exceptions make enforcement very difficult and allow people to abuse the system. Some parkers had over 20 citations dismissed under this exception. Mr. Lea asked if these recommendations were going to come before City Council. Mr. Robertson confirmed that recommendations are being discussed and would be brought to Council for action. He noted that traffic patterns, congestion and density have changed since 2005 when the current ordinances were adopted. Mr. Robertson feels that now is a good time to update the on- street parking ordinances and thanked Municipal Auditing for their work. Mr. Mann stated that parking has surveyed other municipalities for best practices in managing on- street parking. He noted that the City is the only locality in Virginia that issues warning tickets. Some governments have utilized warnings on a short-term basis, during traffic pattern changes or construction. Ms. Brooks commented on the complexities involved to determine if a parker qualifies for a warning. Mr. Mann noted that records retention rules only allow retaining three years of citation history, so parkers in effect qualify for a warning every three years. Mr. Robertson suggested that Council may want to consider other options that allow for a softer approach to on- street parking enforcement. Mr. Mann commented on parking meters as a solution, but noted they are expensive at around $30,000 each. Mr. Stovall stated that a work session will be scheduled with City Council members to put all options on the table. If additional benchmarking is needed, it will be completed prior to bringing an ordinance forward for consideration. Mr. Lea asked how many cities provide parking for their employees. He commented that he frequently sees staff going outside to move their cars and has always been bothered that City does not provide at least some employee parking. He hopes Council can consider this as well. Mr. Stovall responded that providing employee parking in a downtown is challenging. A number of things have been tried, including providing a limited number of spaces in the Church Avenue parking garage, a parking lottery, and running shuttles from the Berglund Center. He added that taking garage spaces offline would impact the Parking Fund's ability to succeed financially. Mr. Cobb asked about the difference between one free ticket and a warning ticket. Mr. Mann responded that some localities, such as Atlanta, offer one free ticket. The one free ticket program is similar to the City's warning ticket, but provides for more discretion. Mr. Cobb further inquired if part of the software complication was the ability of parking ambassadors to pull the information up on their machines. Ms. Brooks confirmed it was. Mr. Robertson added that in Atlanta, tickets are written and then adjusted administratively. Mr. Cobb asked about the response to Park Roanoke's initiative to refund fines paid by persons who should have received a warning. Mr. Mann stated that there have about 65 respondents to date. N September 2, 2020 Page 5of6 Ms. Davis asked if the license plate readers (LPR) are on a different system than the ticket software. Ms. Brooks confirmed they are different systems. The LPR was installed in 2018 and the Cardinal TicketTrac system was implemented in 2004. Ms. Davis asked why the Cardinal software was capable of issuing warnings before and now it is an issue. Ms. Brooks responded that it has been an ongoing issue and likely related to updates. Ms. Davis stated that she understands that writing parking tickets is never a pleasant experience and that enforcement staff work really hard; however, she is very concerned that an ongoing issue like this was not brought to Council's attention before the audit. Referring to early comments from Mr. Mann that an overzealous, new employee had contributed to the high number of tickets in December 2019, Ms. Davis expressed concerns about training and why management had not noted the issue earlier in the month. Ms. Brooks responded by talking about each ambassador developing their own way as they gain experience with routes and regular parkers on those routes. Experienced ambassadors may approach people directly about moving their vehicles. Ms. Davis asked why this was not identified in real time from a management perspective. Mr. Mann replied that they noticed a trend prior to the audit, starting around mid- November. He realizes that management needs to do better job, noting that the Enterprise Administrator position was vacant for a couple of years. Mr. Mann feels they have made significant strides since the audit. These include updating the ticketing software and developing better criteria for granting appeals. He assured the Committee that the issues identified in this audit would not happen again. Ms. Davis expressed her appreciation for the explanations offered. She noted that audits are an opportunity to fix issues and not intended to be punitive in nature. She stated she was glad to know the issues have been recognized and are being addressed. Mr. Cobb stated that he knows every ambassador has their own style and approach, but asked if standard policies and practices are in place. Ms. Brooks responded that they do provide training and use benchmarks. She further stated that parking enforcement is a thankless job and it is hard to hire and retain employees. Turnover is their biggest issue and makes it difficult to maintain consistency. Mr. Mann added that it is important to note that there are no quotas associated with citations. Ms. Price commented that parking is difficult and that there are many nuances involved. She looks forward to Council having an opportunity to delve deeper into these issues when management provides its briefing. Hearing no further questions or discussion, the report was received and filed. 6. Clerk of the Circuit Court Audit: Mr. Harmon reported that this is an annual audit. The Auditor of Public Accounts provides the audit program; Municipal Auditing performs half of the work. Results were good, as is common with this audit. Ms. Price asked for questions or comments. Hearing none, the report was received and filed. '% September 2, 2020 7. Annual Report —Audit Committee Page 6 of 6 Mr. Harmon referred Committee Members to page two (2) showing that approximately 35% of the staff's direct time was on the PCI implementation project. In the interest of time, Mr. Harmon asked if committee members had any questions about the report. Mr. Cobb asked what happens when investigations are substantiated. Mr. Harmon responded that it depends on the nature and significance of the issues. If the issues a criminal in nature, they are referred to the Commonwealth Attorney's Office. Violations of policies may lead to employee reprimands or terminations. Ms. Price asked about cases referred to other agencies. Mr. Harmon explained that his office refers allegations of benefits fraud to the Fraud Investigation Unit in Social Services. Allegations about criminal activity not involving city employees are referred to the Police Department. Mr. Cobb asked if the investigations reported in the annual report covered the entire year. Mr. Harmon confirmed that all hotline reports received in fiscal year 2020 were included. Hearing no further questions or discussion, the report was received and filed. 8. Closed Meeting to Discuss Personnel Matters: Item 8 was a request to go into a closed meeting to discuss personnel matters subject to the jurisdiction of the City Audit Committee pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. Mr. Cobb moved the Committee go into closed session; Ms. Davis seconded the motion. All members voted the motion in the affirmative and the motion passed. The Committee adjourned for closed session at 4:59 p.m. The Committee reconvened at 6:34 p.m. Mr. Cobb moved that each Member of Roanoke City Council Audit Committee certify that to the best of each Member's knowledge (i) only public business matters lawfully exempted from open meeting requirements under Chapter 37 of Title 2.2 Code of Virginia, Virginia Freedom of Information Act, and (ii) only such public business matters as were identified in the motion by which the closed meeting conduct through electronic communication means was convened were heard, discussed or considered in the meeting by the Roanoke City Council Audit Committee. Ms. Davis seconded the motion. All members voted the motion in the affirmative and the motion passed. 9. Other Business: The next Audit Committee meeting is scheduled for December 9, 2020, at 4:00 PM. 10. Adjournment: Ms. Price adjourned the meeting at 6:37 p.m. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 19, 2021 Subject: FY2021 City Manager Funds Transfer Report Background: Under City Code Section 2 -121, the Director of Finance shall report quarterly to City Council any City Manager Funds Transfers in excess of one hundred thousand dollars ($100,000) between funds, as well as between project and program accounts in the Capital Projects Fund and Grant Fund. Recommended Action: Receive and file the attached City Manager Funds Transfer report for the 2nd quarter ended December 31, 2020. �a>kRobert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Deputy City Manager Brent Robertson, Assistant City Manager for Community Development Transfer Number Date CMT20 -00183 10/19/2020 CMT20 -00186 10/21/2020 C MT20 -00191 10/27/2020 CMT20 -00199 10/30/2020 CMT20 -00216 11/24/2020 CMT20 -00221 12/4/2020 CMT20 -00222 12/6/2020 City of Roanoke, Virginia Report of City Manager Transfers Three Months Ended December 31, 2020 (Unaudited) Explanation From Appro from Gen Rev - Harrison Museum and Contingency Jefferson Chrch Streetscape, Citywide Curb, Gutter, Sidewalk & misc other Streets & Bridges Appro from Gen Rev & 2017 Bonds Hollins Drainage Impry & Flood Mitigation Prog Misc ICapital Proj Contingency To Amount Harrison museum of African Culture, VML/VACO AEP Steering comm & National Civic League 117,343 Public Works Service Center 368,252 Maint of Streets, Highways & Bridges 117,948 Appro from Gen Rev & 2017 Bonds 406,000 Glade Creek Stream restoration & Peters Creek at Salem Turnpike Stream restoration 176,000 Appro from Gen Rev 125,000 Appro from Gen Rev - Market Bld Imp 219,343 Notes: Under City Code section 2 -121, the City Manager has authority to make transfers of any amount within or between funds during the fiscal year and after June 30th to ensure proper expenditure reporting and budgetary controls for the prior fiscal year. The scope of this report is limited to transfers in excess of $100,000 between funds and between project /program accounts in the Capital Project Fund and Grant Fund. CMT's marked with an asterisk denotes that multiple lines of monies transferred amounted to be above the $100,000. All CMT's not marked with an asterisk have at least a single line item that amounted to over $100,000. View workflow details Funds Transfer (CMT20- 00183) Management & Budget IntraDepartment Transfer hi,, Department Management & Budget Director Amelia Merchant Division none Manager Other Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 HARRISON MUSEUM OF AFRICAN CULTURE 2 VML/VACO AEP STEERING COMMITTEE 3 NATIONAL CIVIC LEAGUE Decrease the following accounts: Account Name 1 APPROP FROM GENERAL REV - HARRISON MUSEUM 2 CONTINGENCY Type: IntraDepartment Fiscal Year: 2021 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For One -time funding for Harrison Transfer Museum of African Culture as identified during budget development. Souce of this is their capital account which will be refunded when they are in a position to use the funds agree to in an MOU from 2009. Also included are funding needs for payments made to VML /VACO and National Civic League. Account Number CN6- 0710 -01- 300 - 7220 -3913 C N 6- 0710 -01- 300 - 7220 -4018 CN6- 0710 -01- 300 - 7220 -4006 TOTAL Account Number H HC- 0016 -08- 300 - 9610 -9003 CT2- 0800 -01- 300 - 9410 -2199 TOTAL View workflow details Amount $105,000.00 $9,843.00 $2,500.00 $117,343.00 Amount $105,000.00 $12,343.00 $117,343.00 View workflow details Funds Transfer (CMT20- 00186) Engineering - InterDepartment Transfer i r,, t n egAi Department Engineering Director Mark Jamison Division Luke Pugh Manager Other Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 PUBLIC WORKS SERVICE CENTER 2 PUBLIC WORKS SERVICE CENTER 3 PUBLIC WORKS SERVICE CENTER Decrease the following accounts: Account Name 1 JEFFERSON CHURCH STREETSCAPE 2 CITYWIDE CURB, GUTTER, SIDEWALK - ANNUAL 3 CITYWIDE CURB, GUTTER, SIDEWALK - ANNUAL 4 GARSTS MILL REHAB 5 PED BOARDWALK REPLACEMENT - NS PROPERTY 6 CAPITAL IMPROVEMENT RESERVE 20,"! Type: InterDepartment Fiscal Year: 2021 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For Transfer funds to PWSC Transfer Improvements Account Number Amount PSC- 0020 -08- 440 - 9239 -9393 $51,153.00 PSC- 0020 -08- 440 - 9239 -9390 $96,280.00 PSC- 0020 -08- 440 - 9239 -9003 $220,819.00 TOTAL $368,252.00 Account Number Amount JCS - 0024 -08- 530 - 9270 -9393 $51,153.00 CWA- 0024 -08- 530 - 9495 -9390 $96,280.00 CWA- 0024 -08- 530 - 9495 -9003 $53,720.00 GMR- 0024 -08- 530 - 9218 -9003 16,733 SPB- 0024 -08- 530 - 8643 -9003 $65,960.00 RSV - 0028 -08- 530 - 9575 -9220 $84,406.00 TOTAL $368,252.00 View workflow details 2. View workflow details Funds Transfer (CMT20- 00191) Engineering - IntraDepartment Transfer Pale dowi ", fad view (N OW istto Requested by David Huds,,= i tart Department Engineering Director Mark Jamison Division Luke Pugh Manager Other Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 MAINTENANCE OF STREETS, HIGHWAYS AND BRIDGES Type: IntraDepartment Fiscal Year: 2021 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For Funds transfer for AECOM year Transfer 2 inspections Amendment No. 1 Transportation Inspection Program 2019 -2023. Account Number EG6- 0410 -01- 530 - 4310 -3072 TOTAL Decrease the following accounts: Account Name Account Number 1 STREETS AND BRIDGES BMT- 0024 -08- 530 - 9552 -9003 TOTAL View workflow details !992 2,(i," 1 i ea n.. Amount $117,948.00 $117,948.00 Amount $117,948.00 $117,948.00 View workflow details Funds Transfer (CMT20- 00199) Engineering - IntraDepartment Transfer 3Jc$a'a Department Engineering Director Mark Jamison Division Luke Pugh Manager Other Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 APPROP FROM GEN REV 2 APPROP FROM 2017 BONDS Decrease the following accounts: Account Name 1 APPROP FROM GEN REV 2 APPROP FROM 2017 BONDS Type: IntraDepartment Fiscal Year: 2021 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For Transfer from Berkley Road Transfer bridge over Glade Creek for additional funds required for Colonial Avenue Improvement project Account Number CAI - 0024 -08- 530 - 9458 -9003 CAI - 0024 -08- 530 - 9458 -9385 TOTAL Account Number BER- 0024 -08- 530 - 9594 -9003 BER- 0024 -08- 530 - 9594 -9385 TOTAL View workflow details Amount $45,000.00 $361,000.00 $406,000.00 Amount $45,000.00 $361,000.00 $406,000.00 View workflow details Funds Transfer (CMT20- 00216) Stormwater Utility - IntraDepartment Transfer Requested by Beth. a t`a on 02 l'` s':.<1 Department Stormwater Utility Director Mark Jamison Division Joseph Arthur Manager Other Reviewers Assistant CM Sherman Stovall Type: IntraDepartment Fiscal Year: 2021 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For To transfer funds from projects Transfer put on hold due to VDOT funding, to current CIP projects Increase the following accounts: Account Name Account Number Amount 1 GLADE CREEK STREAM GCM- 0000 -03- 530 - 3061 -9600 $40,000.00 RESTORATION 2 GLADE CREEK STREAM GCM- 0000 -03- 530 - 3061 -9003 $26,000.00 RESTORATION 3 PETERS CREEK @ SALEM TURNPIKE PST- 0000 -03- 530 - 3074 -9600 $110,000.00 STREAM RESTORATION TOTAL $176,000.00 Decrease the following accounts: Account Name Account Number Amount 1 HOLLINS DRAINAGE HNS- 0000 -03- 530 - 3033 -9600 $40,000.00 IMPROVEMENTS 2 HOLLINS DRAINAGE HNS- 0000 -03- 530 - 3033 -9600 $110,000.00 IMPROVEMENTS 3 FLOOD MITIGATION PROGRAM MFP- 0000 -03- 530 - 3063 -9003 $26,000.00 TOTAL $176,000.00 View.._ workfl_ow_deta..ils View workflow details Funds Transfer (CMT2O-x}221) Management & Budget '|ntorDepmrtmentTransfer Pmgedum/n to view commplatexvorkHavvhistmry. Regua,,3tedby Katie Dav/som 12VfAx2O2O84i7.35"NI Department Management &Budget Director Mark Jamison Division DvvayneDY\rdanna K8onogmr Other � Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 APPR[>P FROM GENERAL REVENUE th��dk�min8o�omunts: � Account Nome 1 MISCELLANEOUS Type: interDmpartnnmnt Fiscal Year: 2021 Assistant CM Yes Approval? City Mgr No FinonomDir. No Approval? Reason For Transfer of approved one-time Transfer funding for landscape maintenance equipment replacement. Account Number Amount LK8E'0024'08'530'8201-0003 $125.000.00 TOTAL $125.000.00 Account Number Amount CT2'0800'01-300'9410-2170 $125.000.00 TOTAL $125.000.00 View workflow details View workflow details Funds Transfer (CMT20- 00222) Management & Budget - IntraDepartment Transfer Page d(,,)v,,m to vi ew r„ mrpfete workflow flow history, Requested by Paul Workman ott Department Management & Budget Director Amelia Merchant Division none Manager Other Reviewers Assistant CM Sherman Stovall Increase the following accounts: Type: IntraDepartment Fiscal Year: 2021 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For Providing funds for the Market Transfer Building Chiller project which is complete. Account Name Account Number Amount 1 APPROP FROM GENERAL REVENUE- MKB- 0016 -08- 530 - 9129 -9003 $219,343.00 MARKET BLD IMP TOTAL $219,343.00 Decrease the following accounts: Account Name Account Number Amount 1 CAPITAL PROJECT CONTINGENCY RSV - 0028 -08- 530 - 9575 -9220 $219,343.00 TOTAL $219,343.00 View workflow details CECELIA F. MCCOY, CHIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853- 1145E -mail: clerkCroanokeva.gov January 20, 2021 Lora Katz 3525 Grandin Road, S. W. Roanoke, Virginia 24018 Dear Ms. Katz: CECELIA T. WEBB, Ch1C Deputy City Clerk A communication from the City Clerk advising of your resignation as a member of the Roanoke Arts Commission was before the Council of the City of Roanoke at a regular meeting, which was held on Tuesday, January 19, 2021. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Arts Commission from July 1, 2016 to January 4, 2021. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, (7,ta,ct- J- qxA- Cecelia F. McCoy, CMC City Clerk Enclosure PC: Melissa Murray, Secretary, Roanoke Arts Commission CERTIFICATE OF APPRECIATION PRESENTED TO Lora Katz AS A MEMBER OF THE ROANOKE ARTS COMMISSION FROM JULY 1, 2016 TO JANUARY 4, 2021 ON THIS 20TH DAY OF JANIJARY _2021 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: CS4-wc, 1' �7e SHERMAN P. LEA. SR. MAYOR ATTEST CECELIA F. MCCOY CITY CLERK CECELIA F. MCCOY, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov January 19, 2021 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: CECELIA T. WEBB, CMC Deputy City Clerk This is to advise that Lora Katz has tendered her resignation as a member of the Roanoke Arts Commission, effective January 4, 2021. Sincerely, jr aece F. McCoy, CMC City Clerk Fw: [EXTERNAL] RAC participation _ 1 Andrea Johnson 01/04/2021 10:42 AM Cecelia Webb Cecelia "Susie" F. McCoy, CMC City Clerk City of Roanoke 215 Church Avenue, S. W. Roanoke, Virginia 24011 (540) 853 -6358 (telephone) (540) 853 -1145 (fax) ----- Forwarded by Susie McCoy/Employees/City—of—Roanoke on 01/04/2021 10:42 AM - - - -- From "Lora Katz" <Ijkaia @cox.net> To: <clerk @roanokeva.gov> Cc' "'Cari Gates "' <cgates @rcps.info >, <Melissa.Murray @RoanokeVa.gov >, <douglas.jackson @roanokeva.gov> Date 01/04/2021 10:31 AM Su jest: [EXTERNAL] RAC participation CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. To the Council of Roanoke VA, I would like to fonnally resign my position on the Roanoke Arts Commission effective today. I have enjoyed my time on the commission, but will be splitting my year in Florida and feel that I can no longer serve in the capacity that the position deserves. Thank you, Lora J Katz CECELIA F. MCCOV, CMC Citv Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCaroanokeva.gov January 20, 2021 The Honorable William Bestpitch The Honorable Patricia White -Boyd Equity and Empowerment Advisory Board Roanoke, Virginia Dear Council Members Bestpitch and White -Boyd: CECELIA T. WEBB, CMC Depute City Clerk This is to advise you that Elda Stanco Downey and Jerel Rhodes have qualified as members of the Equity and Empowerment Advisory Board for three -year terms of office, each, commencing January 1, 2021 and ending December 31, 2023. Sincerely, n Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Elda Stanco Downey, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Equity and Empowerment Advisory Board for a three -year term of office, commencing January 1, 2021 and ending December 31, 2023, according to the best of my ability. (So help me God.) i :'may• o:e The foregoing oath of office was taken, sworn to, and subscribed before me by Elda Stanco Downey this '5 day of�� h 2021. Brenda S. Hamilton, Clerk of the Circuit Court flCl e By , Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Jerel Rhodes, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Equity and Empowerment Advisory Board for a three -year term of office, commencing January 1, 2021 and ending December 31, 2023, according to the best of my ability. (So help me God.) The foregoing oath of office was taken, sworn to, and subscribed before me by Jerel Rhodes this � day of 2020. Brenda S. Hamilton, Clerk of the Circuit Court By yCIerk CECELIA F. MCCOY, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov January 5, 2021 Alicha Grubb Roanoke Neighborhood Advocates Roanoke, Virginia Dear Ms. Grubb: CECELIA T. WEBB, CMC Deputy City Clerk This is to advise you that Brian Bennett has qualified as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of office of Cindy Pasternak ending September 30, 2022. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Brian Bennett, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of office of Cindy Pasternak ending September 30, 2022, according to the best of my ability. (So help me God.) BRIA94ENMfTT The foregoing oath of office was taken, sworn to, and subscribed before me by Brian Bennett this 41' day of 202$. Brenda S. Hamilton, Clerk of the Circuit Court By � L�f Clerk CECELIA F. MCCOY, Cb1C City Clerk Tina Carr, Secretary Board of Zoning Appeals Roanoke, Virginia Dear Ms. Carr: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov January 20, 2021 CECELIA T. WEBB, CMC Deputy City Clerk This is to advise you that Betty Jean Wolfe has qualified as a member of the Board of Zoning Appeals to fill the unexpired term of office of Marcus Huffman ending December 31, 2021. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Betty Jean Wolfe, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Zoning Appeals to fill the unexpired term of office of Marcus Huffman ending December 31, 2021, according to the best of my ability. (So help me God.) • t/ The foregoing oath of office was taken, sworn to, and subscribed before me by Betty Jean Wolfe this /1-21 day o 2021. Brenda S. Hamilton, Clerk of the Circuit Court ItA Clerk IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA The 19th day of January, 2021. No. 41971 - 011921. A RESOLUTION accepting the Appalachian Trail Conservancy Community Impact Grant from the Appalachian Trail Conservancy, Mountain Valley Pipeline LLC and The Conservation Fund; and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City hereby accepts the Appalachian Trail Conservancy Community Impact Grant in the amount of $20,000, with no local match, to fund two programs through Roanoke Parks and Recreation to connect urban youth to nature. All as more particularly set out in the City Council Agenda Report dated January 19, 2021. 2. The City Manager is hereby authorized to execute on behalf of the City, any and all documents required by the Appalachian Trail Conservancy, Mountain Valley Pipeline LLC and The Conservation Fund pertaining to such grant, such documents to be approved as to form by the City Attorney, and to furnish such additional information as may be required in connection with the grant. ATTEST: Ozta ,4-. City Cierk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of January, 2021. No. 41972 - 011921. AN ORDINANCE appropriating funding from the Appalachian Trail Conservancy through the voluntary conversion agreement for connecting urban youth to nature, amending and reordaining certain sections of the 2020 -2021 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Grant Local Match 35- 620 - 4344 -3165 $ 10,000 Other Equipment 35- 620 - 4344 -9015 8,748 Program Activities 35- 620 - 4344 -2066 5,174 Food Costs 35- 620 - 4344 -0319 2,228 Education and Recreational Supplies 35- 620 - 4344 -0614 1,750 Training and Development 35- 620 - 4344 -2044 1,300 Supplies 35- 620 - 4344 -8055 800 Revenues Appalachian Trail Conservancy Community Impact Grant — FY21 35- 620 - 4344 -4344 20,000 Appalachian Trail Conservancy Community Impact Grant — FY21 — Big Brother Big Sister In -Kind 35- 620 - 4344 -4345 10,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. O� CITY COUNCIL AGENDA REPORT 1W To: Honorable Mayor and Members of City Council Meeting: January 19, 2021 Subject: Appalachian Trail Conservancy Community Impact Grant Background: The City of Roanoke Parks and Recreation Department has been awarded a $20,000 grant from the Appalachian Trail Conservancy Community Impact Grant Fund. Funding for this grant is supported through the voluntary conservation agreement between the Appalachian Trail Conservancy, Mountain Valley Pipeline LLC, and The Conservation Fund. Considerations: The purpose of this grant is to fund two programs through Roanoke Parks and Recreation whose goal is to connect urban youth to nature. The funds will be directly used to support efforts to: Fund the Outdoor Adventure Club for 2021 to provide nine monthly outdoor adventure programs for 10 underserved youth aged 11-13 and their volunteer adult mentors. Started in 2018, the Outdoor Adventure Club takes youth hiking, camping, rock climbing, caving, paddling and skiing, as well as engaging youth in conservation and stewardship projects. The Outdoor Adventure Club is a partnership with Roanoke Parks and Recreation, Total Action for Progress /Big Brothers Big Sisters of Southwest Virginia and Roanoke Outside Foundation. 2. Fund the creation of a multi -year mountain bike education program through Roanoke Parks and Recreation at after school recreation centers for urban youth aged 8 -11. The 12 week progressive education program will allow 24 youth annually to learn the basics of how to ride a bike, progressing through bike handling, braking, shifting, riding features, and a Leave No Trace Awareness workshop specific to mountain bike ethics before culminating in trail rides on City trails. With the help of the Appalachian Trail Conservancy Community Impact Grant, Roanoke Parks and Recreation aims to provide meaningful and long lasting nature based memories, demonstrate the incredible value of public lands, and develop the next generation of outdoor stewards. Recommended Action: Accept the Appalachian Trail Conservancy Community Impact Grant in the amount of $20,000, and authorize the City Manager and City Clerk to execute and attest respectively, an agreement with the Appalachian Trail Conservancy and any other forms necessary to accept such grant, approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $20,000 for third party grant funds and $10,000 for In -Kind match provided by Total Action for Progress /Big Brothers Big Sisters of Southwest Virginia, and appropriate funding in the same amount into an expenditure account to be established in the Grant Fund by the Director of Finance. F��• Robert S. Cowell, jr. City Manager Distribution: Council Appointed Officers Brent Robertson, Assistant City Manager Amelia Merchant, Director of Finance Michael Clark, Director of Parks and Recreation 2 Budget Overview $20,000 Total Amount Granted by Appalachian Trail Conservancy Community Impact Grant $9,152 Amount Granted for Outdoor Adventure Club $10,848 Amount Granted for Youth Mountain Biking Program Outdoor Adventure Club Budget $5,174 Programming Costs for 9 monthly programs for 10 youth and 10 adult volunteers (permits, equipment, rentals, lift tickets, group gear, etc.) - Team Building and High Ropes Course at Camp Roanoke: $770 - Appalachian Trail Hike and Invasive species service project: $50 - Sit on Top Kayaking Roanoke River and river clean -up service project: $350 - Stand Up Paddleboard at Claytor or Smith Mountain Lake State Park: $360 - Rock Climbing at Hanging Rock: $0 - Mountain Biking at Carvins Cove Natural Reserve: $520 - Group Campout and Zipline at Wilderness Adventure: $1034 - Caving at Island Ford Cave: $0 - Downhill Skiing at Winterplace Ski Resort: $290 $2,228 Program food (9 monthly outings for 10 youth and 10 adult volunteers) $1,050 Personal gear for 10 youth (day pack, technical tee, 10 essentials, water bottle) $200 Personal gear for 10 adult volunteer mentors (technical tee and water bottle) $500 Replacement gear and additional sizes for program gear library (water shoes, jackets, base layers, warm hats, gloves, etc.) $9,152 Amount Granted by Appalachian Trail Conservancy Community Impact Grant Youth Mountain Biking Program Budget $7,668 12 Youth Mountain Bikes — Rocky Mountain Soul Jr 24 or similar $780 12 Youth Mountain Bike Helmets — Giro Tremor MIPS or similar $300 Mobile Bike Features $500 Bike Repair Tools and Equipment $300 Bike Repair Supplies (tubes, tires, brake pads, lube, cables, etc.) $1,300 Bike Instructor Certification Program Training for 2 Roanoke Parks and Recreation Staff $10,848 Amount Granted by Appalachian Trail Conservancy Community Impact Grant Appalachian Trail Conservancy Community Impact Grant Agreement Terms and Conditions This document will serve as an Agreement between Roanoke Parks and Recreation (Grantee) and the Appalachian Trail Conservancy (ATC), P.O. Box 807, 799 Washington Street, Harpers Ferry, WV 25425- 0807, recognized as exempt from income tax as a publicly supported charitable organization described under Section 501(c)(3) of the Code. The Grant, including any interest earned thereon, may be used only for the purpose(s) stated in this Agreement. The effective date of this Agreement is 12/15/20 and it shall terminate on 12/10/2021. Pam The full grant payment of $20,000.00 will be sent separately from the Appalachian Trail Conservancy (ATC) within 20 days of the signed grant agreement. By accepting this grant, your organization agrees to the following terms and conditions. All grant funds shall be used solely for the purposes set forth in the grant proposal, or work plan, and in accordance with the budget submitted as part of the grant application. Scope of Work. The attached grant proposal or workplan describes the project funded under this Grant, including the activities, deliverables, and budget. Together, these Terms and Conditions and the proposal or workplan shall constitute the Agreement. All grant funds shall be used solely for the purposes set forth in the grant proposal, or work plan, and in accordance with the submitted budget. All grant funds must be expended by December 10, 2021. Reports. ATC may make reasonable inspections and monitor the GRANTEE'S performance under this GRANT AGREEMENT. The GRANTEE will submit one mid -year report summary by July 1, 2021 via this fonn. The final financial and project report to form will be sent mid -year and be due by December 10`" 2021. The final report (four pages maximum) should include the following: oSummary of line item expenses olmpact statement (1000 words) oDescription of what's next, and what impact you expect in the future (500 words) oAt least 10 high - resolution photos and/or videos (no more than two minutes in length) highlighting key components of your project* oTestimonials from the project lead, community representative, and at least one program participant, if applicable. *Any media assets, impact statements may be used and shared for ATC's audience. All other reports and correspondence should be directed to ijudkins (c�appalachiantrail.org. Interest: Advance grant funds that are deposited shall be in an interest - bearing account. Any interest incurred should be applied to the project. Additional Funds. ATC, in its sole discretion, may allocate to the Grantee additional funds. Intellectual Property. Work product consists of the deliverables and other materials, including drafts thereof, prepared by Grantee to carry out the project funded under this Agreement (Work Product). Grantee represents and warrants to ATC that the Work Product is the original Work Product of Grantee or of subcontractors or subgrantees, if any, and that it does not infringe any third party's intellectual property rights. Grantee hereby grants to ATC, and agrees to obtain from any subcontractors or subgrantees, a nonexclusive, irrevocable, perpetual, worldwide, royalty -free, transferable, and sublicensable license for noncommercial purposes to use, display, perform, reproduce, publish, copy, archive, excerpt, distribute, create derivative works from, and otherwise disseminate, in whole or in part, any or all of the Work Product. This Section shall survive the tennination of this Agreement. Publicity. Prior to public release, all materials acknowledging ATC's support that are produced by the Grantee will be approved by ATC to ensure accuracy and consistency of message, including in public statements, reports, and other print and online publications. Grantee does not serve as a spokesperson for ATC in the media. Any public materials developed by the Grantee that reference or quote ATC also will be reviewed by and coordinated with ATC. This process will be facilitated by designated ATC communications staff. No Campaign Intervention or Lobbying. No payments under this Agreement may be used (i) to participate or intervene in (including the publishing or distribution of statements) any political campaign on behalf of (or in opposition to) any candidate for public office or (ii) to carry on any lobbying activities within the meaning of Section 501(c)(3) of the Code and the regulations thereunder and /or as defined under the federal Lobbying Disclosure Act ( "LDA "). Grantee represents that it is not established, financed, maintained, or controlled by a "covered official" under the LDA. Subcontractors and Subgrantees. Grantee agrees that, if it engages subcontractors or subgrantees (Subcontractor) to help carry out the project funded by this Grant, it shall use its best efforts to ensure that such Subcontractors are bound by this Agreement. At a minimum, Grantee shall notify Subcontractor in writing of the following requirements: (a) Subcontractor is prohibited from using names, logos, or other marks owned by or associated with ATC for any purpose without ATC's prior written consent; (b) if applicable, Subcontractor shall grant ATC a license to any Work Product it creates (as set forth in "Intellectual Property" above); (c) Subcontractor shall comply with all applicable laws in the performance of the work related to this Grant; (d) Subcontractor shall comply with ATC's "No Campaign Intervention or Lobbying" clause; and (e) Subcontractor shall not disclose or use information about ATC for purposes other than performing the work related to this Grant. Compliance with Laws. Grantee agrees that it and any agents shall comply with all applicable federal, state, and local laws, regulations, and rules and, upon request, shall provide ATC with documentation of such compliance. Grantee Status. Grantee represents that it is tax - exempt under federal law. Evaluation. All activities conducted hereunder are subject to ATC's review and acceptance to confirm that funds are being spent in accordance with this Agreement and Section 501(c)(3) of the Code. At its own expense, ATC may monitor and conduct an evaluation of operations under this Agreement. Grantee's Records. Grantee will keep systematic records of all expenditures relating to this Grant. These records, including bills, invoices, canceled checks, and receipts, will be retained by Grantee for five years after the Termination Date and will be available for ATC's inspection during that period. ATC may, at its own expense, examine or audit Grantee's records related to activities supported by this Grant. Independent Parties. Grantee and its employees, agents, and representatives are independent parties and are not ATC employees or agents. Indemnification. Grantee shall indemnify, defend, and hold harmless ATC and its officers, directors, employees, agents, affiliates, and contractors from and against any and all claims, liabilities, damages, losses, expenses, demands, suits, and judgments, including without limitation reasonable attorneys' fees and costs, arising from or relating to (a) Grantee's performance of this Agreement or breach thereof or (b) the intentional misconduct or negligent acts or omissions of Grantee, its employees, agents, contractors, or consultants in connection with the performance of its obligations under this Agreement. This provision shall survive the termination of this Agreement. Governing Law. The state and federal courts of the District of Columbia will have exclusive jurisdiction over any and all disputes arising out of, or in any way related to, this Agreement, and Grantee shall submit to the personal jurisdiction of those courts. The laws of the District of Columbia shall apply to any such disputes without regard to any conflict of law principles. Termination and Postponement. a. ATC may, in its sole discretion, terminate, postpone, or cancel any or all Grant payments if. (1) Grantee fails to complete and /or make satisfactory progress toward the Grant's purpose(s) or submit timely reports; (2) Grantee's application or any required report is inaccurate in any material respect; (3) Grantee substantially fails to perform any of its duties required by the terms of this Agreement; or (4) Grantee has a substantial unexpended balance of Grant funds on hand. b. Grantee agrees to give immediate written notice to ATC and, upon demand, repay all portions of the Agreement funds paid by ATC that are within Grantee's control, and ATC may terminate this Agreement immediately, including all unpaid amounts, if Grantee ceases to be exempt from federal income tax for any reason or Grantee violates any applicable laws. c. All notices under this Section shall be in writing and shall be delivered personally or by confirmed electronic mail, a recognized overnight courier service, or United States mail, first- class, certified or registered, postage prepaid, return receipt requested, to the other party at its address set forth below or to such other address as such party may designate by notice given pursuant to this section: Grantee:Matthew Allenbaugh ATC:Sandra L. Marra Environmental Education and Mill Mountain Park Supervisor Roanoke Parks and Recreation 215 Campbell Ave SW Room 303 Roanoke, VA 24011 540- 853 -1256 Matthew.allenbaugh @ roanokeva.gov President and CEO Appalachian Trail Conservancy 799 Washington Street I PO Box 807 Harpers Ferry, WV 25425 -0807 Phone: 304.885.4491 Cell: 571- 481 -6099 Fax: 304.535.2667 smarra(c�,appalachiantrail.org With a copy to:Nicole L. Prorock, CPA Chief Financial Officer Appalachian Trail Conservancy 799 Washington Street I P.O. Box 807 Harpers Ferry, WV 25425 -0807 Phone: 304-397-5926 Fax: 304 -535 -2667 nprorock((�appalachiantrail.org Assignment. Grantee will directly administer the project or program being supported by this Agreement. Notwithstanding any provision in this Agreement to the contrary, ATC may, upon giving notice to Grantee, assign all or any part of its right, title, and interest in this Agreement. Grantee may not assign this Agreement, in whole or in part, without ATC's prior written consent. No Third -Party Benefit. The provisions of this Agreement are for the sole benefit of the parties hereto and confer no rights, benefits, or claims upon any person or entity not a party hereto. Complete Agreement. This Agreement, including all attachments (which are incorporated by reference herein), is the parties' final and binding expression of their agreement and the complete and exclusive statement of its terms. This Agreement cancels, supersedes, and revokes all prior negotiations, representations, and agreements between the parties, whether oral or written, relating to the subject matter of this Agreement. No change to this Agreement will be effective unless signed by both parties. Severability; No Waiver. If any provision of this Agreement is held to be invalid or unenforceable for any reason, the remaining provisions will continue in full force without being impaired or invalidated in any way. The parties agree to replace any invalid provision with a valid provision that most closely approximates the intent and economic effect of the invalid provision. The waiver by either party of a breach of any provision of this Agreement will not operate or be interpreted as a waiver of any other or subsequent breach. Grantee's Authority. Grantee represents and warrants that (a) it has the corporate, statutory, or other power and authority to enter into this Agreement and to perform its obligations hereunder; (b) the person who executes this Agreement on its behalf has the necessary authority to bind Grantee; and (c) neither the execution and delivery of this Agreement nor the performance of its obligations hereunder will constitute a violation of, a default under, or conflict with any term of any governance documents or other agreements to which it is bound. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which shall be taken together and deemed to be one instrument. Faxed and PDF counterpart signatures are sufficient to make this Agreement effective. For:APPALACHIAN TRAIL CONSERVANCY By: Sandra L. Marra President and CEO Date: For:ROANOKE PARKS AND RECREATION Lota Name: Title: Date: Appalachian Trail Conservancy Community Impact Grant Application Date submitted: 11/20/20 Name of organization applying for grant: Roanoke Parks and Recreation Project Title: Outdoor Adventure Club and Youth Mountain Bike Education Programs Name of contact person for this application: Matt Allenbaugh Mailing Address: 215 Church Ave SW, Rm. 303, Roanoke, VA 24011 Telephone: 540 853 -1236 Main Contact Email: matthew .allenbaugh(crroanokeva.gov Amount of total funds requested: $20,000 Community Need and Project Description (500 word limit): The Appalachian Trail Conservancy Community Impact Grant will fund two programs whose goal is to connect urban youth to nature. The first program, the Outdoor Adventure Club is a partnership of public and non - profit organizations that provides nine unique months of outdoor activities for underserved youth aged 11 -13 in Roanoke, VA. Started in 2018 the Outdoor Adventure Club takes youth hiking, camping, rock climbing, caving, paddling and skiing, as well as engaging youth in conservation projects. Throughout the year, each youth, known as a Little, is paired with an adult mentor, a Big, and spends 92 hours outside connecting to nature. The youth are not only experiencing the outdoors, but also giving back to our public lands through stewardship projects. We hope to instill in our youth a lifelong relationship with the outdoors. With one on one mentoring, transportation, instruction, food and gear provided at no cost, we're able to eliminate barriers to the outdoors for youth, fostering engagement with nature, independence, stewardship, and developing tomorrow's outdoor leaders. The participants are urban youth, living in a single parent and low- income family, or in a household where a parent is incarcerated. The outings take place on public lands within a short radius of Roanoke. The partnering organizations are Roanoke Parks and Recreation, the region's only CAPRA Accredited parks and recreation department and Big Brothers Big Sisters of Southwest Virginia. The program is an extension of a similar program started in 2017 for 8 -10 year old underserved youth, with the long term goal of providing opportunities to engage with the outdoors from pre - school to high school graduation regardless of their families' financial situation. The ATC Community Impact Grant would fund the entirety of the 2021 program for 10 youth and their volunteer adult mentors. The second program that the ATC Community Impact Grant will fund is the creation of a multi -year mountain bike education program through Roanoke Parks and Recreation at after school centers for urban youth. The 12 week progressive education program will allow 24 youth annually to learn the basics of how to ride a bike, progressing through bike handling, braking, shifting, riding features, and a Leave No Trace Awareness workshop specific to mountain bike ethics. The program will culminate with rides on local mountain bike trails, allowing the youth to test their newly developed skills. The program will provide bikes, all equipment, transportation and instruction for urban students aged 8 -11, eliminating barriers for these youth to experience mountain biking in an area dubbed America's East Coast Mountain Biking Capital. This grant funding would provide for the bikes, helmets, mobile features and maintenance supplies and allow us to offer this program on an annual recurring basis for 5 years. Program will take place entirely on municipally owned public lands. Project timeline - January 21 -Order 12 youth mountain bikes. Initiate placement of youth into Outdoor Adventure Club through Big Brothers Big Sisters. Begin recruitment of additional mentors. Review Big /Little mentor - ships. - February 21- Finalize Big /Little mentor - ships. Equipment orders and activity reservations. -March 21 -Bigs meeting with Roanoke Parks and Recreation staff to review Outdoor Adventure Club program goals, expectations. -April 21 -Team building and high ropes course outing. -May 21 -AT hike and invasive species removal service project. -June 21 -Kayak and river clean up service project. -July 21 -Stand up paddleboard outing. - August 21 -Rock climbing outing. - September 21- Mountain bike outing. - October 21- Campout weekend. - November 21- Caving outing, purchase remaining bike supplies. - December 21- Receive youth mountain bikes, end of season skiing outing. - January 22 -Send bike program materials home with students. - March -May 2022 - 2027 -12 week bike program with 24 youth annually. Project Location and Communities Served (500 word limit) Both of the programs the Appalachian Trail Conservancy Community Impact Grant will fund are for 8 -13 year old urban youth from Roanoke, and the outings will take place primarily on municipal, state, and federally managed public lands in western Virginia. The Outdoor Adventure Club will explore the Roanoke Valley and its surrounding mountains, rivers, lakes, and caves. One aspect that makes this program unique is that the youth will get to experience a different outdoor recreation activity and a different public landscape each month of the program, including the Appalachian Trail, state parks, Island Ford Cave, Winterplace Resort, trails within George Washington and Jefferson National Forests, Carvins Cove Natural Reserve and Roanoke River. All of these trips are within a three -hour drive of downtown Roanoke. Conservation and stewardship projects will occur in city parks, Roanoke River, and the Appalachian Trail. The youth mountain biking program will take place entirely in municipally owned public parks. The youth in both programs are predominantly low income. Within the community we serve, 96% of students in Roanoke City Public Schools qualify for free or reduced lunches, and most children served by our Outdoor Adventure Club partner organization, Big Brothers and Big Sisters of Southwest Virginia live in single - parent and low- income families, or households where a parent is incarcerated. The median household income within Roanoke is $43,028 annually. The demographic make -up of the Roanoke City Public Schools system is 44% Black, 35% White, 21% Hispanic and other ethnicities and the demographics of both of these programs mirror that of the school system. Lower income urban students are the least likely demographic to be able to experience nature and outdoor recreation. With the help of the Appalachian Trail Conservancy Community Impact Grant we aim to provide meaningful and long lasting nature based memories, demonstrate the incredible value of public lands and develop the next generation of outdoor stewards. We aim to continue eliminating the barriers for these youth and making the outdoors accessible and memorable for students not able to otherwise experience it based on their families' financial situation Budget Description: Line item budget showing how request will be used, and timeline (500 word limit) Budget Overview $20,000 Amount Requested from Appalachian Trail Conservancy Community Impact Grant $5,736 Sponsored by Roanoke Parks and Recreation $10,000 Sponsored by Big Brothers Big Sisters of Southwest Virginia $35,736 Total Program Costs Outdoor Adventure Club Budget $8,174 Programming Costs for 9 monthly programs for 10 youth and 10 adult volunteers (permits, equipment, rentals, lift tickets, group gear, etc.) • Team Building and High Ropes Course at Camp Roanoke: $1070 (Roanoke Parks and Rec sponsoring $300) • Appalachian Trail Hike and Invasive species service project: $350 (Roanoke Parks and Rec sponsoring $300) • Sit on Top Kayaking Roanoke River and river clean -up service project: $650 (Roanoke Parks and Rec sponsoring $300) • Stand Up Paddleboard at Claytor or Smith Mountain Lake State Park: $660 (Roanoke Parks and Rec sponsoring $300) • Rock Climbing at Hanging Rock: $300 (Roanoke Parks and Rec sponsoring $300) • Mountain Biking at Carvins Cove Natural Reserve: $820 (Roanoke Parks and Rec sponsoring $300) • Group Campout and Zipline at Wilderness Adventure: $1634 (Roanoke Parks and Rec sponsoring $600) - Caving at Island Ford Cave: $300 (Roanoke Parks and Rec sponsoring $300) • Downhill Skiing at Winterplace Ski Resort: $2390 (Roanoke Parks and Rec sponsoring $300) $2,228 Program food (9 monthly outings for 10 youth and 10 adult volunteers) $1,050 Personal gear for 10 youth to keep (day pack, technical tee, 10 essentials, water bottle) $200 Personal gear for 10 adult volunteer mentors (technical tee and water bottle) $500 Replacement gear and additional sizes for program gear library (water shoes, jackets, base layers, warm hats, gloves, etc.) $10,000 Mentor Relationship Monitoring— Sponsored by Big Brothers Big Sisters of Southwest Virginia $22,152 Total Outdoor Adventure Club Program Costs $9,152 Amount Requested from Appalachian Trail Conservancy Community Impact Grant Youth Mountain Biking Program Budget $7,668 12 Youth Mountain Bikes — Rocky Mountain Soul Jr 24 or similar $780 12 Youth Mountain Bike Helmets — Giro Tremor MIPS or similar $300 Mobile Bike Features $500 Bike Repair Tools and Equipment $300 Bike Repair Supplies (tubes, tires, brake pads, lube, cables, etc.) $1,300 Bike Instructor Certification Program Training for 2 Roanoke Parks and Recreation Staff $288 Annual Bike Maintenance — Sponsored by Roanoke Parks and Recreation $144 Labor to build mobile bike features — Sponsored by Roanoke Parks and Recreation $2,304 Annual Instruction — Sponsored by Roanoke Parks and Recreation $13,584 Total Youth Mountain Biking Program Costs $10,848 Amount Requested from Appalachian Trail Conservancy Community Impact Grant IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of January 2021. No. 41973 - 011921. A RESOLUTION accepting the Virginia Department of Emergency Management (VDEM) Emergency Management Performance Grant — Supplemental (EMPG -S) Health Equity Grant to the City and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the EMPG -S Health Equity Grant offered by the VDEM in the amount of $49,804, with a required local match from the City of Roanoke in the amount of $49,804, for a total award of $99,608. These funds are to be used to support local emergency management performance which will include the development of a COVIDI9 engagement team to determine the areas of greatest need for resources and education and create a campaign, in concert with the Virginia Department of Health, to educate the community on COVIDI9 safety and prevention via engagement with non - profits, schools, and health care providers, as more particularly described in the City Council Agenda Report dated January 19, 2021. 2. The City Manager is hereby authorized to execute any required documents pertaining to the City's acceptance of this grant, such documents to be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: ezt.,f_� YW41 City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA 40, The 19th day of January, 2021. `1,' No. 41974 - 011921. AN ORDINANCE appropriating funding from the U.S. Department of Homeland Security through the Commonwealth of Virginia Department of Emergency Management (VDEM) for local emergency management performance, amending and reordaining certain sections of the 2020 -2021 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Other Equipment 35- 520 - 5115 -9015 $ 19,800 Marketing and Promotion 35- 520 - 5115 -2018 19,808 Temporary Employee Wages 35- 520 - 5115 -1004 25,000 Coronavirus Expenses 35- 520 - 5115 -3081 35,000 Revenues VDEM Local Emergency Management Performance FY21 35- 520 - 5115 -5115 49,804 VDEM Local Emergency Management Performance FY21 — Local Match 35- 520 - 5115 -5116 49,804 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ez6d.z CJ J--yXAP0t Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 19, 2021 Subject: Virginia Department of Emergency Management (VDEM) Emergency Management Performance Grant - Supplemental (EMPG -S) Health Equity Grant Acceptance Background: The VDEM Grants Office has approved the application for funding, in the amount of $49,804, to support local emergency management performance to include the development of a COVID -19 engagement team that will identify where the greatest need for resources and education are and create a campaign in concert with the Virginia Department of Health to educate the community on COVID-19 safety /prevention via community engagement with non - profits, schools, and health care providers. This is a 50/50 grant requiring the City of Roanoke to provide $49,804 in local match funds. Considerations: City Council approval is needed to formally accept these funds and to authorize the 50% match. Recommended Action: Accept the grant as described above and authorize the City Manager to execute any required grant agreements or documents, such to be approved as to form by the City Attorney. Adopt the attached budget ordinance appropriating funding in the amount of $49,804 to an account to be established by the Director of Finance in the Grant Fund. Transfer local match funding in the amount of $49,804 from the Grant Match account. - - - -UL -- FzkRobert S. Cowell, fir. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Deputy City Manager Amelia C. Merchant, Director of Finance Subrecipient Information Grant ID: 8629 For more information, contact: Subrecipient Roanoke Clty Fire -EMS - 2020 Emergency Name: Tami Landis Award Name: Management Performance Grant (EMPG -S) Health Equity Phone: 540 - 853 -2216 Grantee Local Jurisdiction /Entity Email: Tami.Landis @roanokeva.gov Type: 1 1 $10,000.00 $10,000.00 Legal Campaign Jurisdiction Roanoke Clty Fire -EMS Emergency Management PL4 Name: 1 1 $9,808.00 $9,808.00 Local COVID19 Agency Roanoke Clty Fire -EMS Public Health PL5 Name: 1 1 $25,000.00 $25,000.00 State: VA Trailer DUNS 6704316 number: Fiscal Year: 2020 Contact Trevor Shannon Information: 713 Third St., SW Roanoke, MO 24016 540 - 853 -2327 trevor.shannon @roanokeva.gov Funding Allocation on 01/04/21 Quantity Budget Discipline ID Item Name Total Left Unit Cost Original Adjustment) Adjusted Encumered Reimbursed Balance Emergency NonAEL1 Temperature 11 11 $1,800.00 $19,800.00 $0.00 $19,800.00 $0.00 $0.00 $19,800.00 Management Kiosks Partnership Emergency with Management PL1 Roanoke 1 1 $10,000.00 $10,000.00 $0.00 $10,000.00 $0.00 $0.00 $10,000.00 City Public Schools Part Time Emergency COVID Management PL2 Support 1 1 $25,000.00 $25,000.00 $0.00 Specialist $0.00 $10,000.00 COVID19 $0.00 Emergency PL3 Management Media & Marketing 1 1 $10,000.00 $10,000.00 $0.00 Campaign $9,808.00 Emergency Management PL4 Outreach Materials 1 1 $9,808.00 $9,808.00 $0.00 COVID19 Public Health PL5 Mobile 1 1 $25,000.00 $25,000.00 Trailer $0.00 $25,000.00 $0.00 $0.00 $25,000.00 $0.00 $10,000.00 $0.00 $0.00 $10,000.00 $0.00 $9,808.00 $0.00 $0.00 $9,808.00 $0.00 $25,000.00 $0.00 $0.00 $25,000.00 $99,608.00 $0.00 $99,608.00 $0.00 $0.00 $99,608.00 1 - Only approved budget modifications are included in the budget. Pending and rejected requests are not included. Budget Modification History The original budget has not been modified. All I � IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of January, 2021. No. 41975 - 011921. A RESOLUTION authorizing the acceptance of the 2021 Carilion Clinic Financial Empowerment Center (FEC) Grant to the City of Roanoke (City) from Carilion Clinic; authorizing the City Manager to execute any documents necessary to receive such grant, including a Letter of Agreement with Carilion Clinic, granted in order to assist the City's efforts to improve the financial stability of low and moderate income households by supporting the City's FEC; and authorizing the City Manager to take such further actions and execute such other documents as may be necessary to obtain, accept, implement, administer, and use such grant funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the 2021 Carilion Clinic FEC Grant, as of December 28, 2020, offered by Carilion Clinic in the amount of $10,000, as more particularly described in the City Council Agenda Report dated January 19, 2021. 2. City Council hereby authorizes the City Manager to execute any documents necessary to receive such grant, including the Letter of Agreement with Carilion Clinic, which is attached to the above mentioned Agenda Report and dated December 28, 2020, with all such documents to be approved as to form by the City Attorney. 3. The City Manager is authorized to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and use such grant funds, as allowed by the terms and conditions of the grant, with any such documents being approved as to form by the City Attorney. ATTEST: City Clerk. Carilion CFE Grant 1. 19.2 I.dpb.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of January, 2021. No. 41976- 011921. AN ORDINANCE to appropriate funding from the Carilion Clinic to supplement funding for the Financial Empowerment Center for financial counseling of low and moderate income individuals, amending and reordaining certain sections of the 2020 -2021 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Program activities 35- 310 - 8337 -2066 $ 10,000 Revenues Carilion Financial Empowerment Grant CY21 35- 310 - 8337 -8337 $ 10,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. 0 CITY COUNCIL AGENDA REPOR To: Honorable Mayor and Members of City Council Meeting: January 19, 2021 Subject: Acceptance of a 2021 Carilion Clinic Grant Award Background: Carilion Clinic is an academic medical center with a focus that is three -fold: patient care, research, and education. Each year Carilion Clinic awards grants to non - profit and government organizations that fund projects that address one or more priorities identified in the Roanoke Valley Community Health Assessment (CHA). The priorities identified in the 2018 Roanoke Valley CHA include access to mental health /behavioral services, poverty /low average household income, transportation, alcohol and drug use, lack of health literacy and lack of knowledge of healthy behaviors. The City of Roanoke has been awarded a grant by Carilion Clinic to provide funding for a Financial Empowerment Center (FEC). The FEC is a project that the City is implementing in conjunction with the Cities for Financial Empowerment (CFE) Fund, Inc., an organization with a mission to help improve the financial stability of low and moderate - income households around the country. The CFE Fund, Inc. provides funding to embed financial empowerment strategies into local government infrastructures. In practical terms, CFE Fund, Inc.'s goal is to make free, one -on -one professional financial counseling a standard public service provided by the participating municipality. Considerations: City Council action is needed to accept the Carilion Clinic Grant award and authorize the City Manager to execute a Letter of Agreement ( "LOA ") between Carilion Clinic and the City. A copy of the Grant Agreement LOA is attached to this letter. The grant is in the amount of $10,000 and will fund general operations that support the objectives of the FEC project. W Recommended Action: Accept the Grant as described above and authorize the City Manager to execute any required grant agreements, including the attached LOA, to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $10,000 and appropriate $10,000 into accounts to be established in the Grant Fund by the Director of Finance. ��c,Robert S. Cm e , fir. City Manager Attachment Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Brandon Meginley, Financial Stability Specialist 2 I RECEIVED DEC 24 2020 OFFICE OF THE CITY MANAGER 4CWLIONCLINIC COMMUNITY HEALTH AND OUTREACH December 10, 2020 Mr. Brandon Meginley City of Roanoke 215 Church Ave SW Room 364 Roanoke, VA 24011 Dear Mr. Meginley: On behalf of Carilion Clinic, we are pleased to inform you that the City of Roanoke (hereinafter referred to as the "Recipient Organization ") has been selected for a grant award in the amount of $10,000 toward support of the Financial Empowerment Center (hereinafter referred to as the Project "). The cycle for this grant is from January 1, 2021 through December 31, 2021. This Letter of Agreement (hereinafter referred to as the "Letter") sets forth the terms of your grant and the manner in which it will be administered. It includes a description of your project; the specific personnel, items or operations for which Carilion Clinic will pay; specific goals the project should meet; reporting requirements; payment process; evaluation criteria; and other items. Please review this letter carefully so that you understand, and are in agreement with, the stated terms. it is important that this office communicate with one person in your organization. If the grant proposal author will not be serving in this capacity for the year long award cycle, please forward a letter to this office identifying the project manager. Two original letters shall be signed: one for Your records as the designated proiect manager and the other for Carilion Clinic records. Please return one signed original copy of the letter to Aaron Boush, Carilion Clinic, 1202 3rd Street SW, Roanoke, Virginia 24016 by December 31, 2020. The first payment will be distributed on or about the first of the month following Carilion Clinic's receipt of a signed copy of this Letter. 1202 3rd Street, SW Roanoke, VA 24016 a CARILION CLINIC PROJECT DESCRIPTION: The Roanoke Financial Empowerment Center (FEC) provides no -cost, one -on -one financial counseling as a public service to Roanoke area residents. USE OF CARILION CLINIC GRANT FUNDS: Carilion Clinic funding will help ensure the local match is secured for the second year of FEC operations. Carilion funding is intended to be used for general operations that support the objectives of the project at the recipient organizations discretion. SPECIFIC PROJECT OBJECTIVES GOALS AND OUTCOMES: Objectives 1 Each FEC counselor holds between 350 financial counseling sessions over the course of one year, or 1050 total financial counseling sessions are held during the grant period. 2. Each Financial Empowerment Center counselor helps clients achieve a total of 60 financial outcomes over the course of one year, or 180 total financial outcomes are achieved by clients during the grant period. Financial outcomes include opening a bank account; using bank accounts actively; establishing a credit score; increasing a credit score by at least 35 points; decreasing non - mortgage debt by at least 10 %; reducing the number of delinquent accounts; saving at least one week's worth of income; adopting new savings behaviors. 3. 35 percent of clients with a credit score service plan increase their credit scores, with 60 percent of the clients who increase their credit score achieving an increase of 35 points or more. 4. 35 percent of clients with a debt reduction service plan reducing their debt, with 70 percent of the clients who reduce their non - mortgage debt achieving a reduction of 10 percent or more. 5. Receive 140 client referrals to the FEC per month from community partner agencies. Expected Outcomes Outcome 1 (for Objective 1). Each Financial Empowerment Center counselor holds between 350 financial counseling sessions over the course of one year, or 1050 total financial counseling sessions are held during the grant period. Outcome 1 (for Objective 2): Each Financial Empowerment Center counselor helps clients achieve a total of 60 financial outcomes over the course of one year, or 180 total financial outcomes are achieved by clients during the grant period. Financial outcomes include opening a bank account; using bank accounts actively; establishing a credit score; increasing a credit score by at least 35 points; decreasing non - mortgage debt by at least 10 %; reducing the number of delinquent accounts; saving at least one week's worth of income; adopting new savings behaviors. Outcome 1 (for Objective 3): 35 percent of clients with a credit score service plan increase their credit scores, with 60 percent of the clients who increase their credit score achieving an increase of 35 points or more. Outcome 1 (for Objective 4): 35 percent of clients with a debt reduction service plan reducing their debt, with 70 percent of the clients who reduce their non- mortgage debt achieving a reduction of 10 percent or more. Outcome 1 (for Objective 5): Receive 140 client referrals to the FEC per month from community partner agencies. REPORTING REQUIREMENTS: The Recipient Organization must complete the online ds progress the grant cycle with each Clinic h prov ding end of each reporting period. There are two reporting periods an overview of activity during half of the grant period with focus on program effectiveness and measurable program outcomes. The following schedule shows when feach s a t is due to Carilion Clinic. In addition, a site visit may be scheduled for grantees change in program goals, objectives, or outcomes. Report ANNUAL REPORTING CYCLE Deadline Jan. 1, ii Grant Cycle Begins First Payment (pending receip t of letter) 2021 Apr. 1, Second Quarterly Payment 2021 Jun. 15, First Online Progress Report Due 2021 Jul. 1, Third Quarterly Payment (pending receipt of report) 2021 Oct. 1, Fourth Quarterly Payment 2021 Jan. 15, Final Online Progress Report Due 2022 PAYMENT PROCESS: Grant payments will be made in four quarterly installments as follows: Payment ule First Payment On or about January 15�. following Carillon Clinic's $2,500 receipt of the signed Letter of Agreement Second Payment $2,500 On or about April 1 st Third Payment On or about July 1 St, following receipt of the First $2,500 Progress Report Fourth Payment $2,500 On or about October 1St EXPENDITURES OF GRANT FUNDS. The grant is for the purpose(s) stated in this Letter. The funds provided may be spent only in accordance with the terms set forth herein. The Project is subject to modification only with Carilion Clinic prior written approval. Expenses charged against this grant may be incurred only as necessary to carry out the purpose(s) and activities of the approved project. The grantee organization is responsible for the expenditure of funds and for maintaining adequate supporting records consistent with generally accepted accounting practices. Carilion Clinic reserves the right to audit the financial records, review insurance coverage of the grantee organization, and other records as appropriate. PROJECT EVALUATION: Carilion Clinic will evaluate each project indicating i g several instruments which may include: toward ach evement of outcomes, reports, site visits, identifiable reports P patient/client satisfaction surveys, partner assessment surveys, and other relevant data. These instruments will be used to determine: • The extent to which the Recipient Organization has met its objectives, communication plan, and timetable • The Recipient Organization's progress in generating or attracting resources to improve, strengthen, d collaboration, Project and/or n • The extent of community commitm ent, and support for the Project • roach The cost - effectiveness of the Project's ap to enhancing community health and /or • The overall value of the Project's approach quality of life through demonstration of specific and measurable program outcomes (including client feedback and performance improvements). PUBLIC RELATIONS /COMMUNICATIONS: includin all s ecial events ana runaramul z uu, ill 1 signees In addition, the Recipient Organization events agrees wh o provide the project-, and agrees to opportunities to participate in public photo Opportunities, or written materials for requests from Carilion Clinic to provide pictures, p PP promotion purposes; and agrees to respect anod protect blishedpmateeais should spec Carilion t onh regard to data, research and original informat Carilion Clinic's support and/or utilize the Carilion theCbecomeo, and opse Carilion published logo is shall be provided to Carilion Clinic as soon Y available by contacting our officeaad realisml�to stakeholders'su nderstanding olf Carilion Clin c's stories and photographs as they programs. CONFIDENTIALITY: The organization of Carilion Clinic, its grant making riet g and and confidenfialtn'formation. The Recipient its grant application and other materials are proprietary Organization agrees to maintain the confidentiality IiaY �ees not information such�nformation with others under Public Relations/Communications above, 9 without the prior written consent of CarilloncCeini rts. Carilion Clinic reserves serves the right to make w'll share certain grant application and periodic Po exceptions by sharing this information with designated entities and funding bodies. Carilion Clinic agrees to notify Recipient Organization if information is shared. SPECIAL PROVISIONS: ization as defined in A condition of this grant is that the Recipient exempt organ ll funds shou d be used Section 501(c) (3) of the Internal Revenue Code. All grants are made in accordance with current and applicable laws and pursuant to the Internal Revenue Code, as amended, and the regulations issued thereunder. f The the grant and agrees totinotfy Carilion tClinitc of exempt organization status throughout the any termination or attempted termination of such status by the Internal Revenue Service during the grants term. In addition, organizations receiving Carilion Clinic fundraisers. enerally not eligible for other Carilion Clinic funds or sponsorships for special events EXTRAORDINARY CIRCUMSTANCES: In the event of the Recipient Organization's failure to perform or to comply with a substantial portion of the terms of this Letter, Carilion Clinic reserves the right to terminate this grant. Carilion Clinic also reserves the right to terminate this grant if Carilion Clinic determines that payment of the grant would be in violation of any applicable law, rule or regulation or would violate the terms of any contract or agreement to which Carilion Clinic or any of its affiliates is a party. LIMIT OF COMMITMENT Unless otherwise stipulated in writing, this grant is made with the understanding that Carilion Clinic has no obligation to provide other or additional support to the grantee organization. We extend best wishes on the award and much success with your project. Sincerely, Shirley B. Holland, t Vice President, Planning & Community Development Carilion Clinic 2.17 .2,r Date -a Aaron M. Hao�--- , Director, Community Health & Outreach Carilion Clinic C F C 1 5 2020 Date We agree to all terms and conditions set forth in the Letter of Agreement, and understand that the Recipient Organization will receive its first grant payment on or about the first of the month following Carilion Clinic's receipt of a signed copy of this Letter. Project anag Recipient Organization 4 DZate Board of Directors, Chairperson Recipient Organization Date IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of January, 2021. No. 41977 - 011921. AN ORDINANCE to appropriate funding from the Parking Fund Retained Earnings to the PARCS Upgrade and THP Limited, Inc., preventative maintenance at each of the system's seven garages, amending and reordaining certain sections of the 2019 -2020 Parking Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019 -2020 Parking Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from General Revenue Appropriated from General Revenue Fund Balance Retained Earnings - Available 07- 540 - 8279 -9003 $ 400,000 07- 540 - 8082 -9003 360,000 07 -3348 (760,000) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 0a4&A-) J. me, City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 19, 2021 Subject: Parking Fund Appropriation of Retained Earnings for Capital Projects Background: The Parking Fund operates the City's on- street and off - street parking systems consisting of seven (7) garages and four (4) surface parking lots. The Parking Fund is the repository for the financial activities related to the daily operation, maintenance and capital maintenance improvements to the parking system. Considerations: The Parking Fund contracted a structural maintenance firm, THP Limited, Inc., to identify capital improvement projects for the seven (7) garages across five (5) years. For the upcoming year, THP has recommended specific structural repairs and preventative maintenance at each of the seven garages. The projects, totaling $400,000, are detailed in Attachment A to this City Council Agenda Report. In addition, funding of $360,000 will be provided to upgrade and replace the parking access, revenue and control system (PARCS) in the Elmwood Park Garage and Tower Garage. These two systems have reached the end of their useful life and are no longer supported by their manufacturers. Retained earnings of $2,000,000 is available in the Parking Fund for these projects. Council action is required to appropriate funding in the amount of $ 760,000 for projects. Recommended Action: Adopt the accompanying budget ordinance to appropriate funding in the amount of $760,000 from Parking Fund Retained Earnings for the projects identified in Attachment A to this City Council Agenda Report. T-c,,,.Robert S. Cowell, r. City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager Amelia C. Merchant, Director of Finance Brian Mann, Enterprise Administrator Luke Pugh, City Engineer Attachment A Capital Maintenance Projects for FY2021 Parking Fund Capital • - Elmwood Park Garage $350,000 Scaled /Shallow and Full Depth Concrete Repairs, Soffit Concrete Repairs, Random Crack Repair, South Perimeter Rail Supplemental Strengthening, Shotblast Prep and Silane /Corrosion Inhibitor Application, and Steel Guardrail /Column /Beam Painting. Center In the Square Garage $ 5,000 Perimeter Masonry Column Brick Wrap Unit Repairs, and Masonr Joint Tuck pointing Church Avenue Garage $15,000 Infill Nosing and Compressible Expansion Joint Seal Tower Garage $15,000 Stair Landing Repair and Stair Infill Repair Campbell Garage $5,000 Tee -to -Tee Joint Sealants Repair, joint Edge Repair, Weld at Tee -to -Tee Shear Connectors Repair, and Tee Flange Corner Support/Angles installation Market Garage $ 5,000 New Supplemental Drain and Piping Gainsboro Garage $ 5,000 Tee -to -Tee Joint Sealants Repair, joint Edge Repair, Weld at Tee -to -Tee Shear Connectors Repair, and Tee Flange Lower Support/Angles installation Elmwood Park Garage $180,000 PARCS Equipment Re lacement Tower Garage $180,000 PARCS Equipment Re lacement Total for FY21 $ 760,000 0 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of January, 2021. No. 41978 - 011921. A RESOLUTION requesting the Commonwealth Transportation Board (CTB) and Virginia Department of Transportation (VDOT) to establish a Revenue Sharing Program known as the 13th Street SE Improvements Project; requesting that surplus $901,238 in Revenue Sharing Program funds from the completed 10th Street Improvements Project be transferred to the newly established 13th Street SE Improvements Project; authorizing the City Manager to execute documents necessary to effectuate said transfer and uses. WHEREAS, in 2018, VDOT completed the 10th Street Improvements Project and a surplus of $901,238 remains associated with that project, which includes $450,619 in Local Match funds, and is available for transfer and use in other projects; WHEREAS, a current project involving work along the 13th Street SE Corridor between Norfolk Avenue and Church Avenue, in the City of Roanoke (City), is experiencing a funding shortfall; WHEREAS, VDOT has indicating a willingness to join with the City in asking the CTB to establish a 13th Street SE Improvements Project as a Revenue Sharing Project, and to transfer the surplus 10th Street Improvement Project funds, including the City's contributions, for use in the 13th Street SE Improvement Project, as more fully set forth in the City Council Agenda Report dated January 19, 2021. NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Roanoke as follows: 1 1. The City requests that the CTB and VDOT establish a 13th Street SE Improvements Project as a Revenue Sharing Project. 2. The City requests that VDOT transfer the surplus $901,238 from the completed 10th Street Improvement Project, which includes $450,619 local match supplied by the City, to the newly established 13th Street SE Improvements Project. 3. The City Manager is hereby authorized to execute agreements and to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and use such funds with any such documents to be approved as to form by the City Attorney. ATTEST: City Clerk. 2 ;rt CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 19, 2021 Subject: Establishment of VDOT Revenue Sharing Project 13th Street SE project - VDOT UPC 00688 Background: The Virginia Department of Transportation (VDOT) has developed plans for street improvements along the 13th Street SE corridor. A larger project had been envisioned to eliminate the at -grade rail crossing and provide an enhanced connection to Orange Avenue. Funding and other considerations preclude the larger project from moving forward but some of the original funding remains available and must be spent according to federal guidelines. The current project includes work along 1311 Street between Norfolk Avenue and Church Avenue. As the plans move toward construction advertisement, VDOT advises that a funding shortfall continues to exist and has asked the City for funding assistance. In 2018, VDOT completed the first phase of the 10th Street project. To enable construction of that project, the City allocated approximately $1.4 million in local funds to be matched by an equal amount from the state through the Revenue Sharing Program. That project has been recently closed and all warranty work is complete. VDOT indicates that a surplus of $901,238 of the revenue sharing funds exists on the 1011 Street project and may be available for use to cover the shortfall on the 1311 Street project. Half of that funding is local funding that had previously been committed for VDOT project purposes and the remaining half is state Revenue Sharing Program funding. Considerations: VDOT has indicated a willingness to request that the Commonwealth Transportation Board establish the 13th Street SE project as a revenue sharing project. Unused revenue sharing funds from the 10th Street project could then be transferred to cover a portion of the shortfall. City funding that had been allocated to support the 1011 Street project would be reallocated to support the 13' Street project. Recommended Action: Adopt the accompanying resolution asking the Commonwealth Transportation Board and VDOT to establish UPC 00688 - 13`h Street SE Improvements as a Revenue Sharing Program project. Request that VDOT transfer $450,619 in Revenue Sharing Program funds and $450,619 in required Local Match from completed project UPC 709 - Tenth Street Improvements to the newly established project. Authorize the City Manager to execute agreements and to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and use such funds. �LARobert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Deputy City Manager Amelia C. Merchant, Director of Finance Mark D. Jamison, P.E., Director of Public Works Dwayne R. D'Ardenne, Transportation Division Manager 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of January, 2021. No. 41979 - 011921. AN ORDINANCE to appropriate funding from the Commonwealth, federal and private grant for various educational programs, amending and re- ordaining certain sections of the 2020 -2021 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 School Grant Fund Appropriations be, and the same are hereby, amended and re- ordained to read and provide as follows: APPROPRIATIONS Personal Services Personal Services - Parental Involvement Benefits Benefits - Parental Involvement Professional development Purchased Services Purchased Services - Parental Invohement Internal Printitng - Parental Involvement Travel Leases & Rental Equipment Indirect Cost Miscellaeous Other Charges Miscellaenous Other Charges - Parent Involvement Materials & Supplies Materials & Supplies - Parental Involvement Personal Services Personal Services - Parental Involvement Benefits Benefits - Parental Involvement Professional development Purchased Services Purchased Services - Parental Involvement Internal Printitng - Parental Involvement Travel Leases & Rental Equipment Indirect Cost Miscellaeous Other Charges Miscellaenous Other Charges - Parent Involvement Materials & Supplies Materials & Supplies - Parental Involvement Juvenile Detention Education Coordinators/Instructors Retiree Health Credit Social Security /FICA Virginia Retirement System Health /Dental insurance State Group Life Insurance Mileage Indirect Costs 302- 110- 0000- 0000- 302 - 110- PINV - 0000- 302 - 110- 0000- 0000- 302 - 110- PINV - 0000- 302 - 110- 0000- 1000- 302 - 110- 0000- 0000- 302 - 110- PINV - 0000- 302 - 110- PINV - 1000- 302 - 110- 0000- 1000- 302 - 110- 0000- 0000- 302 - 000- INDC - 0000- 302 - 110- 0000- 0000- 302 - 110- PINV - 0000- 302 - 110- 0000- 0000- 302 - 110- PINV - 0000- 302 - 110- 0000- 0000- 302 - 110- PINV - 0000- 302 - 110- 0000- 0000- 302 - 110- PINV - 0000- 302 - 110- 0000- 1000- 302 - 110- 0000- 0000- 302 - 110- PINV - 0000- 302 - 110- PINV - 1000- 302 - 110- 0000- 1000- 302 - 110- 0000- 0000- 302 - 000- INDC - 0000- 302 - 110- 0000- 0000- 302 - 110- PINV - 0000- 302 - 110- 0000- 0000- 302 - 110- PINV - 0000- 302 - 110- 0000- 1070- 302 - 110- 0000- 1070- 302 - 110- 0000- 1070- 302 - 110- 0000- 1070- 302 - 110- 0000- 1070- 302 - 110- 0000- 1070- 302 - 110- 0000- 1070- 302 - 110- 0000- 1070- 132P - 61100- 41121 - 3- 01 $ 4,231,466,45 132P - 61100- 41121 - 3- 01 31,000.00 132P - 61100- 42204- 3- 01 1,892,748.92 132P - 61100- 42204- 3- 01 2.36903 132P - 61100- 43313- 9- 01 155,211.42 132P - 61310- 43381 - 9- 01 68,538.08 132P - 61310- 43381 - 9- 01 15,000.00 132P - 61310- 44450- 9- 01 947.33 132P - 61310- 45551 - 9- 00 20,050.00 132P - 61310- 45541 - 2- 00 34,000.82 132P - 00000- 62000- 0- 00 263,440.00 132P - 63200- 45583- 2- 01 1,800.00 132P - 63200- 45583- 2- 01 2,234.58 132P - 61100- 46613- 2- 01 454,070.07 132P - 61310- 46613- 9- 00 19,000.00 132Q - 61100- 41121 - 3- 01 4,036,590.20 132Q - 61100- 41121 - 3- 01 32,900.00 132Q - 61100- 42204- 3- 01 1,602,251.49 132Q - 61100- 42204- 3- 01 2,808,49 132Q - 61100- 43313- 9- 01 146,777 58 132Q - 61310- 43381 - 9- 01 272,442.42 132Q - 61310- 43381 - 9- 01 15,000.00 132Q - 61310- 44450- 9- 01 700.00 132Q - 61310- 45551 - 9- 00 20,050.00 132Q - 61310- 45541 - 2- 00 80,000.00 132Q - 00000- 62000- 0- 00 267, 992.55 132Q - 63200- 45583- 2- 01 1.800.00 132Q - 63200- 45583- 2- 01 3.434.58 132Q - 61100- 46613- 2- 01 692, 563 78 132Q - 61310- 46613- 9- 00 19,000.00 316Q - 61100- 41138- 9- 09 627,224.76 316Q - 61100- 42200- 9- 09 7,589.42 316Q - 61100- 42201 - 9- 09 47,982.69 316Q - 61100- 42202- 9- 09 101,326.09 316Q - 61100- 42204- 9- 09 94,467.20 316Q - 61100- 42205- 9- 09 8,404.81 316Q - 61100- 45551 - 9- 09 7,00000 316Q - 61100- 62000- 9- 09 37, 529.00 Related Services 302- 110- 0000- 1070- 316Q - 61100- 43313- 9- 09 1,000.00 Instructional Supplies 302- 110- 0000- 1070- 316Q - 61100- 466001 - 9- 09 8,300.00 Internet Services 302- 110- 0000- 1070- 316Q - 61100- 45523- 9- 09 11,800.00 Professional Development 302- 110- 0000- 1070- 316Q - 61100- 45554- 9- 09 8,500.00 Technology 302- 110- 0000- 1070- 316Q - 61100- 46650- 9- 09 41,300.00 Child Development Clinics Education Coordinators 302- 110- 0000- 1400- 316Q - 61100- 41138- 9- 09 123,360.24 Retiree Health Credit 302- 110- 0000- 1400- 316Q - 61100- 42200- 9- 09 1,492.65 Social Security /FICA 302- 110- 0000- 1400- 316Q - 61100- 42201 - 9- 09 9,437.02 Virginia Retirement System 302- 110- 0000- 1400- 316Q - 61100- 42202- 9- 09 20,582.40 Health /Dental Insurance 302- 110- 0000- 1400- 316Q - 61100- 42204- 9- 09 38,903.70 State Group Life Insurance 302- 110- 0000- 1400- 316Q - 61100- 42205- 9- 09 1,653.02 Instructional Supplies 302- 110- 0000- 1070- 134Q - 61100- 46614- 9- 09 2,185.84 Teachers 302- 110- RPLU - 1000- 332Q - 61100- 41121 - 0- 06 1,405,000.00 Social Security /FICA 302- 110- RPLU - 1000- 332Q - 61100- 42201- 0- 06 125,000.00 Contracted Transportation (Buses) 302- 110- RPLU - 1000- 332Q - 61100- 43343- 0- 06 280,000.00 Postage 302- 110- RPLU - 1000- 332Q - 61100- 45521 - 0- 06 4,634.80 Printing 302- 110- RPLU - 1000- 332Q - 61100- 44450- 0- 06 7,500.00 Curriculum 302- 110- RPLU - 1000- 332Q - 61100- 46640- 0- 06 700,750.00 Equipment 302- 253- 0000- 0000- 375Q - 68300- 48821 - 9- 00 295,000.00 REVENUE Federal Grant Receipts 302- 000- 0000- 0000- 132P - 00000- 38010- 0- 00 $ 7,191,876.70 Federal Grant Receipts 302- 000- 0000- 0000- 132Q - 00000- 38010- 0- 00 7,194, 311.09 State Grant Receipts 302- 000- 0000- 0000- 316Q - 00000- 32220- 0- 00 1,197,853.00 Federal Grant Receipts 302- 000- 0000- 0000- 134Q - 00000- 38013- 0- 00 2,185.84 State Grant Receipts 302- 000- 0000- 0000- 332Q - 00000- 32421 - 0- 00 2,102,404.00 Local Match 302- 000- LMAT - 0000- 332Q - 00000- 72000- 0- 00 420,480.80 State Grant Receipts 302- 000- 0000- 0000- 375Q - 00000- 32400- 0- 00 236,000.00 Local Match 302- 000- 0000- 0000- 375Q - 00000- 72000- 0- 00 59,000.00 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk January 19, 2021 ROANOKE CITY PUBLIC SCHOOLS Strong Students. Strong Schools. Strong City. School Board Revised Appropriations Title I, Part A, Improving Basic Programs 2019 -20 Title I, Part A, Improving Basic Programs 2021 -21 State Operated Programs- Juvenile Detention Home and Child Development Clinics 2020 -21 Additional Award $206,260.61 $3.68 $15,000.00 On behalf of the School Board, thank you for your consideration. Sincerely, P Cindy H. Poulton, Clerk pc: Tim Spencer Verletta B. White Bob Cowell Kathleen Jackson Amelia Merchant Mary Talley (w /details) Lutheria H. Smith www.rcps.info p: 540.853.2381 f: 540.853.2951 P.O. Box 13145 Roanoke VA 24031 Lutheria H. Smith The Honorable Sherman P. Lea, Sr., Mayor Chairperson and Members of Roanoke City Council Roanoke, VA 24011 Dr. Eli C. S. Jamison Vice Chairperson Dear Mayor Lea and Members of Council: Mark K. Cathey As a result of official School Board action on Tuesday, January 12, Laura D. Rottenborn 2021, the Board respectfully requests that City Council approve the Natasha N. Saunders Joyce W. Watkins following appropriation requests: Dick Willis New Appropriation Award Verletta B. White Title I, Part D, Neglected and Delinquent 2020 -21 $2,185.84 Superintendent Start -Up Grant for Extended School Year 2020 -21 $2,522,884.80 School Security Equipment Grant 2020 -21 $295,000.00 Cindy H. Poulton Clerk of the Board Revised Appropriations Title I, Part A, Improving Basic Programs 2019 -20 Title I, Part A, Improving Basic Programs 2021 -21 State Operated Programs- Juvenile Detention Home and Child Development Clinics 2020 -21 Additional Award $206,260.61 $3.68 $15,000.00 On behalf of the School Board, thank you for your consideration. Sincerely, P Cindy H. Poulton, Clerk pc: Tim Spencer Verletta B. White Bob Cowell Kathleen Jackson Amelia Merchant Mary Talley (w /details) Lutheria H. Smith www.rcps.info p: 540.853.2381 f: 540.853.2951 P.O. Box 13145 Roanoke VA 24031 CITY COUNCIL AGENDA REPORT X_ To: Honorable Mayor and Members of City Council Meeting: January 19, 2020 Subject: School Board Appropriation Request Background: As a result of official Roanoke City School Board action on Tuesday, January 12, 2020, the Board respectfully requested that City Council appropriate funding as outlined in this report. The 2019 -2020- Title I, Part A, Improving Basic Programs grant provides federal assistance to Roanoke City Public Schools for schools with high numbers or percentages of children from low income families to help ensure that all children meet challenging academic content and achievement standards. This appropriation aligns the total with the revised award amount. The grant period will end September 30, 2021. This is a continuing program. The 2020 -2021 Title I, Part A, Improving Basic Programs grant provides federal assistance to Roanoke City Public Schools for schools with high numbers or percentages of children from low- income families to help ensure that all children meet challenging academic content and achievement standards. This appropriation aligns the total with the revised award amount. The grant period will end September 30, 2022. This is a continuing program. State Operated Programs constitutes educational services provided at the Roanoke Valley Juvenile Detention Home and the Virginia Department of Health's Roanoke Child Development Clinics. This appropriation aligns the total with the revised award amount. The program will be fully reimbursed by state funds and will end March 31, 2021. This is a continuing program. The Title I, Part D Neglected and Delinquent Program supports literacy initiatives at the Roanoke Valley Juvenile Detention Center. This program will be fully reimbursed by federal funds and will end September 30, 2021. This is a continuing program. The Start -Up Grant for Extended School Year from the Virginia Department of Education for the 2020 -21 school year will assist the School Division in establishing an extended school year or year -round program. The goal of this program is to provide greater opportunity for remediation and enrichment while reducing the potential for a decline in academic skills when school is not in session. This program will be fully funded by state funds and the required local match, and will end on June 30, 2022. The School Security Equipment Grant supports the purchase of security equipment to improve and help ensure the safety of students attending public schools in Virginia. Roanoke City Public Schools has received funding for security equipment for ten schools - .James Breckenridge Middle, Fairview Elementary, Garden City Elementary, Hurt Park Elementary, Lincoln Terrace Elementary, Morningside Elementary, Preston Park Elementary, Virginia Heights Elementary, Wasena Elementary, and Westside Elementary. Grant expenses will be paid on a reimbursement basis out of state funds, and through the 25% required local match. This program will end .June 30, 2021. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. fu,Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Verletta White, Superintendent, RCPS Dan Lyons, Assistant Superintendent for Operations, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS Amelia C. Merchant, Director of Finance 2 CECELIA F. hICCOY,CN'IC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(droanokeya.gov Mrs. Karen McKinney 914 Exmoor Avenue Louisville, Kentucky 40223 Mrs. Carol Hughes 414 Clubhouse Drive Roanoke, Virginia 24019 Ladies: CECELIA T. NVEBB, CMC Deputy City Clerk January 20, 2021 Mrs. Wanda Walters 8901 Seven Locks Road Bethesda, Maryland 20817 Mrs. Susan Waldron 1456 Mt. Heights Drive Salem, Virginia 24153 I am enclosing ceremonial copies of Resolution No. 41980 - 011921 memorializing the late Dr. Wendell Harding Butler, dentist, former Vice -Mayor and Member of Roanoke City Council, and civic leader, who served the citizens of Roanoke with distinction. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Tuesday, January 19, 2021. On behalf of the Mayor and Members of Council, I wish to extend to you and your family the Council's sincerest condolences and its deepest regret and sorrow at the passing of your father and recognize the impact he had on the City of Roanoke. Sincerely, a . LWebb—,CMC Deputy City Clerk Enclosure ZZ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 19th dap gf.lanuarp, 2021. No. 41980- 011921. A RESOLUTION memorializing the late Dr. Wendell Harding Butler, dentist, former Vice -Mayor and Member of'Roanoke Cite Council, and civic leader, who served the citizens of Roanoke with distinction. WHEREAS, Members of Council learned with sorrow of the passing of Dr. Butler on November 5, 2020; 141WEREAS, Dr. Butler was born on October 12, 1924, in Carthage, Texas, and was the eldest son of Thomas and Ine,-, Butler; WHEREAS, at the age of 15, Dr. Butler graduated front high school and enrolled in Prairie View College; WHEREAS, Dr. Buller decided he wanted to be a dentist and applied to the University of Texas, but was denied entry; WHEREAS, the University of Texas helped facilitate a full scholarship to Howard University College of Dentistry in Washington, AC., for Dr. Buller, where he met the love of'his life, Susie Evelyn Sparrow, and they were married for more than 71 years; WHEREAS, while at Howard, Dr. Butler interned at Freedmen's Hospital from 1949 to 1950 and was an Oral Surgery instructor from 1950 to 1951; WHEREAS, from 1951 to 1953, Dr. Butler was a member of the U.S. Air Force and obtained the distinguished rank of Captain; WHEREAS, Dr. Buller moved his family to Roanoke, Vir.-irnia, in 1953 and began a successful dental practice that spanned more than 35 years; WHEREAS, Dr. Butler was an active and engaged member of Roanoke's conununity, serving as chairman of the Roanoke Redevelopment and Housing Authority Board of Directors; and as it member of the City Rescue Mission, the Board of Directors for United Kay of Roanoke Valley, Blue Ridge Public Television, the YMCA; and both Omega Psi Phi and Sigma Pi Phi Fraternities; WHEREAS, Dr. Butler continued his public service by accepting appointment to the Roanoke City School Board fronh 1970 to 1980, and served as the School Board's first African American School Board Trustee and Chairman; WHEREAS, Dr. Butler was the second African- American elected to serve oil Roanoke City Council from 1980 to 1984, serving as Vice -Mayor of the City of Roanoke from 1980 to 1982; WHEREAS, Dr. Butler was appointed to fill the unexpired tern► of'Roanoke City Council Member John S. Edwards from January 16, 1996, to June 30, 1996, and the unexpired term of Roanoke Cite Council Member James O. Trout f►•on► May 15, 2000, to June 30, 2000; WHEREAS, as a City Council member, Dr. Butler served oil the Greater Roanoke Transit Compant, Board of Directors, the Budget and Planning Committee, the Personnel Committee, the FUM Planning District Commission, the Housing Strategy Task Force, the War Memorial Committee, the Audit Committee, and the Roanoke Arts Commission; WHEREAS, Dr. Butler was a steadfast 67 -year active member of First Baptist Church Gainsboro, having served as a trustee and Sunday School teacher; WHEREAS, Dr. Butler made education a top priority.for his four daughters; he enjoyed long, fun conversations with his fitnnily and former patients, and he will be best known for his ability to live life vivaciouNtv, with pride, dignity, love, integrity, and grace; and following the simple mantra: "I can do it! " THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council adopts this resolution as a means of recording its deepest regret and sorrow at the passing of one of Roanoke's most accomplished citizens, Dr. Wendell Harding Butler, extending to his daughters Wanda Butler Walters, Karen Butler McKinney, Carol Butler Hughes, and Susan Butler Waldron, its sincerest condolences, and recognizing the indelible legacy, he has left to his City and fellow citizens. 2. The City Clerk is directed to provide an attested copy of'this resolution to Dr. Butler's family. 4gel�.. _ • Sherman P. Lea, Sr. Mayor Attest: er, p._a, Cecelia F. McCoy, CMC City Clerk CECELIA F. MCCOY, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk('roanokeva.gov January 20, 2021 Raymond L. Craighead, RA Craighead and Associates Architects 3959 Electric Road, S. W. Suite 360 Roanoke, Virginia 24018 Dear Mr. Craighead: CECELIA T. WEBB, CMC Deputy City Clerk I am enclosing copy of Ordinance No. 41981- 011921 to amend conditions presently binding upon property located at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, N. E., zoned IN, Institutional District; and dispensing with the second reading of this ordinance by title. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 19, 2021, and is in full force and effect upon its passage. Sincerely, c Cecelia F. McCoy, CMC City Clerk Enclosure PC: John and Kathy McLeod, MCE Owner Occupied, LLP, 418 First Street, S. W., Roanoke, Virginia 24011 Antonio D. Paxton, 2540 Belle Avenue, N. E., Roanoke, Virginia 24012 Ryan A. Luttrell, 105 Charing Place, Mooresville, North Carolina 28117 Steve and Dionne Nichols, 2544 Belle Avenue, N. E., Roanoke, Virginia 24012 Jason D. and Doris E. Robinson, P. O. Box 1067, Marion, Virginia 24354 James Gregory Spry, 2548 Belle Avenue, N. E., Roanoke, Virginia 24012 Patricia C. Fralin, 2550 Belle Avenue, N. E., Roanoke, Virginia 24012 Thomas and Vivian Sanchez - Jones, 2610 Belle Avenue, N. E., Roanoke, Virginia 24012 Nicholas and Maria E. Falletta, 822 Mecca Street, N. E., Roanoke, Virginia 24012 Nicholas and Marie E. Falletta, 2614 Belle Avenue, N. E., Roanoke, Virginia 24012 Donald E. Stafford, Sr., ETALS, P. O. Box 691, Daleville, Virginia 24083 Gene L. and Belinda M. West, 11, 2939 Windrush Lane, Roanoke, Virginia 24012 Nicholas and Maria E. Falletta, 2620 Belle Avenue, N. E., Roanoke, Virginia 24012 Nicholas and Maria E. Falletta, 2622 Belle Avenue, N. E., Roanoke, Virginia 24012 J and K Belle, LLP, 418 First Street, S. W., Roanoke, Virginia 24011 Raymond L. Craighead January 20, 2021 Page 2 Joanne S. Rogers, 2628 Belle Avenue, N. E., Roanoke, Virginia 24012 William Noell, 2702 King Street, N. E., Roanoke, Virginia 24012 Linda C. McDaniel, 2634 Belle Avenue, N. E., Roanoke, Virginia 24012 Penny L. Stevens, 2636 Belle Avenue, N. E., Roanoke, Virginia 24012 J and K HTCC, LLP, 418 First Street, S. W., Roanoke, Virginia 24011 Michael L. Hayes, 707 Normandy Street, N. E., Roanoke, Virginia 24012 Robert M. Brown, 2516 King Street, N. E., Roanoke, Virginia 24012 Don and Elizabeth Wheeler, Sr., 2524 King Street, N. E., Roanoke, Virginia 24012 Ricka A. Benefield, 2612 King Street, N. E., Roanoke, Virginia 24012 Doris L. Minnix, 1220 Oyler Road, Hardy Virginia 24101 Matthew E. Blankenship, 1277 S. Oak Lawn Drive, Forest, Virginia 24551 Gene L. West, 101 -A Walnut Avenue, Vinton, Virginia, 24179 Belle Avenue Townhomes, Property Owners, 816 Franklin Road, S. W., Roanoke, Virginia 24016 Jason Stewart, 2610 King Street, N. E., Roanoke, Virginia 24012 Joan A. Henry, 2639 Belle Avenue, N. E., Unit 1, Roanoke, Virginia 24012 Ashley P. McCallum, 2637 Belle Avenue, N. E., Roanoke, Virginia 24012 -6613 David Scott Weaver, 2635 Belle Avenue, N. E., Roanoke, Virginia 24012 Jeremy Scott Alford, 2633 Belle Avenue, N. E., Roanoke, Virginia 24012 John Herrig, II, 2631 Belle Avenue, N. E., Roanoke, Virginia 24012 Dong V. Dang, 2629 Belle Avenue, N. E., Roanoke, Virginia 24012 Suzanne Shepp and Susan Bird, 2627 Belle Avenue, N. E., Roanoke, Virginia 24012 Tairy E. Adams, 443 Belmont Bay Drive, Woodbridge, Virginia 22191 -5462 Courtney Jackson, 2623 Belle Avenue, N. E., Unit 9, Roanoke, Virginia 24012 Patrick L. McKee, 2621 Belle Avenue, N. E., Roanoke, Virginia 24012 -6613 The Honorable Brenda Hamilton, Circuit Court Clerk Robert S. Cowell, Jr., City Manager W. Brent Robertson, Assistant City Manager for Community Development Christopher Chittum, Director, Planning Building & Development Jillian Papa Moore, Planning Commission Agent Timothy Spencer, City Attorney Laura Carini, Assistant City Attorney Susan Lower, Director of Real Estate Valuation Luke Pugh, City Engineer Tina Carr, Secretary, City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of January, 2021. No. 41981 - 011921. AN ORDINANCE to amend conditions presently binding upon property located at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, N.E., zoned IN, Institutional District; and dispensing with the second reading of this ordinance by title. WHEREAS, John G. McLeod, on behalf of MCE Owner Occupied, LLP, and MFF Holdings, LLC , has made application to the Council of the City of Roanoke, Virginia ( "City Council "), to amend certain conditions presently binding upon a tract of land located at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, N.E., being designated as Official Tax Map Nos. 3410302, 3410303, 3410304, 3410305, 3410306, and 3410307, respectively, ( "the Property ") which property is zoned IN, Institutional District, with conditions, such conditions having been accepted by Ordinance No. 34182- 030199, adopted on March 1, 1999, and amended by Ordinance No. 41190 - 071618, adopted July 16, 2018; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on January 19, 2021, after due and timely notice thereof as required by §36.2- 540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed amendment; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to this Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the amendment of the conditions applicable to the subject property, and is of the opinion that the conditions now binding upon a tract of land located at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, N.E., being designated as Official Tax Map Nos. 3410302, 3410303, 3410304, 3410305, 3410306, and 3410307, respectively, should be amended as requested, with conditions as set forth in the Zoning Amendment Amended Application No. 1 dated December 17, 2020. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, are hereby AMENDED to reflect the newly proffered conditions to the property as amended by the Zoning Amendment Amended Application No. 1 dated December 17, 2020. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: �.�. �. Yn City Clerk. STATEMENT OF CONFLICT OF INTEREST I Vivian Sanchez -Jones state that I reside at 2610 Belle Avenue, N.E. in the City of Roanoke and that agenda item 1. A. 1. of the January 19, 2021 evening City Council Meeting involves a rezoning of six (6) parcels on Belle Avenue, N.E. However, as one of many individuals who reside on Belle Avenue, I believe that I can fairly and impartially consider this rezoning application. Therefore, in accordance with Virginia Code Section 2.2 -3112, I will participate in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 19" day of January 2021. (Seal) Vivian Sanchez -Jones CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 19, 2021 Subject: Application by MCE Owner Occupied, LLP (formerly J &K HTTC, LLP) and MFF Holdings, LLC, to amend the conditions proffered as part of a previous rezoning at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue NE, bearing Official Tax Map Nos. 3410302, 3410303, 3410304, 3410305, 3410306, and 3410307, respectively, previously rezoned with conditions through the adoption of Ordinance 41190-071618 on July 16, 2018. Summary: The Planning Commission held a public hearing on January 1 1 , 2021. By a vote of 5 -0, with Commissioners Martin and Terry - Cabbler recusing themselves, the Commission recommends approval of the rezoning request, finding that the Amended Application No. 1 is consistent with the City's Comprehensive Plan and Hollins /Wildwood Area Plan. The subject property, as conditioned, will be developed and used in a manner appropriate to the surrounding area. Application Information: Request: Amendment of Proffered Conditions Applicant: John G. McLeod, MCE Owner Occupied, LLP, and MFF Holdings, LLC Agent: Ray L. Craighead City Staff Person: Brittany Gardner, City Planner Address: 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, NE Official Tax Nos.: 3410302, 3410303, 3410304, 3410305, 3410306, and 3410307, respectively Site Area: +/- 3.42 acres Relevant Plans: Hollins /Wildwood Area Plan Proposed Land Use: Daycare center, child; educational facilities, elementary /middle /secondary; and /or park or playground Future Land Use: Institutional Use Filing Date: Original Application: November 30, 2020 Amended Application No. 1: December 17, 2020 Background: A worship center was built on the Belle Avenue parcels in 1963 and used as such until 1999, when it was rezoned from RM -1, Residential Multifamily -Low Density District, to C-1 (c), Office District with conditions. The conditions include a proffered development plan and limited use, specifically as a child day care center with unlimited capacity. The child care center operated for many years at the site. During the 2005 Comprehensive Rezoning the zoning of the property was changed from C -1 , Office District, to IN, Institutional District, but the proffered conditions remained the same. In 2012, a rezoning request was made to rezone the property to RMF for an 84 unit apartment complex. The request was withdrawn. The Applicant requested to amend the proffered conditions to allow a private school on the site in 2018. The new conditions were crafted in response to input from neighbors, and the request was approved. The Applicant now wishes to amend the proffered conditions to increase the number of enrolled students permitted from 90 to 120 and build a community room /lunch room addition. The Applicant once again met with neighbors to regarding the amended proffered conditions. Proposed Use /Development: The proposed use will remain a private school in the existing buildings with some minor changes to the overall site. The amended development plan adds a community room /lunch room in between the existing buildings and a new entrance as part of the same addition. The amendment would expand the number of enrolled students to 120. Considerations: Compatibility with Surrounding Land Uses: The property is located near the village center area at King Street and Gus Nicks and surrounded by mixed - density and single - family residential zoning districts. The request is consistent with the Hollins /Wildwood Area Plan future land use map, which designates the property for institutional use. Consistency with Comprehensive Plan: The City of Roanoke Comprehensive Plan supports quality educational opportunities for children within the City of Roanoke. Educational facilities are part of neighborhoods throughout the community and enhance the ability to live, work, and play within the city. Policy /Action Interwoven Equity Priority Two, Policy Four: Provide quality education for all residents. Community Design Policies Neighborhood Character: Established neighborhoods should retain their current character and development patterns. Plan I Applicability to matter Comprehensive Plan' pg. 37 Hollins /Wildwood Area Plan', pg. 46 The proposed change includes improved facilities and increased opportunity for students to attend the school, improving education options for children within the City of Roanoke. The proposed change to the property keeps a child focused use on the property and changes little of the built environment. The Hollins /Wildwood Area Plan places importance on retaining the character and development pattern of established neighborhoods, while recognizing that change and growth should occur. The changes proposed for the property retain a child- focused use, while changing little of the built environment on the site. Comments on Application: Planning Commission Work Session: Several items were discussed at the Planning Commission work session, including corrections needed to the amended proffers request. The applicant submitted Amended Application No.l to address all of the concerns noted above. Interdepartmental Comments: General comments were provided from the Western Virginia Water Authority, as well as the Fire, Transportation, Parks and Recreation, and Planning Building City Plan 2040, City of Roanoke, 2020 z Hollins /Wildwood Area Plan, City of Roanoke, 2005 3 and Development departments related to: water and sewer, fire code, street improvements, and the permitting process. Public Comments: None received. The Applicant met with neighbors regarding the application as stated in their narrative. Per the narrative, there has been no opposition to the request to amend proffered conditions, and two neighbors openly in favor of the request. Public Hearing: No comments received. Conclusions and Recommendations: The proposed amendments are compatible with the Comprehensive Plan goals for education, while maintaining neighborhood character. The increase of 30 students and infill addition are marginal changes. The use will remain that of a private school /daycare center and is well screened by vegetation from adjacent residential properties. Additionally, the nature of the proffered conditions will require any future expansion of the facilities or increases in enrollment to go through another public process before being approved. X"�, �6 - A?�� 6, Karri B. Atwood, Chair City Planning Commission Distribution: Robert S. Cowell, .Jr., City Manager W. Brent Robertson, Assistant City Manager Chris Chittum, Director of Planning Building & Development Wayne Leftwich, Senior City Planner Timothy Spencer, City Attorney Laura M. Carini, Assistant City Attorney ,John G. McLeod, MCE Owner Occupied,LLP, MFF Holdings,LLC Ray L. Craighead, Craighead and Associates 0 Department of Planning, Building and Development Room 170, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Phone: (540) 853 -1730 Flung Date: November 30,2020 ❑ Rezoning, Not Otherwise Listed Submittal Number: Amendment Application No. I ❑ Rezoning, Conditional ❑ Rezoning to Planned Unit Development ❑ Establishment of Comprehensive Sign Overlay District Click Here to Print Q Amendment of Proffered Conditions ❑ Amendment of Planned Unit Development Plan ❑ Amendment of Comprehensive Sign Overlay District Address: 12541„ 2545, 2549,2607,2613,2619 Belle Avenue N.E., Roanoke, VA. 24012 Official Tax No(s).: 3410302; 3410303; 3410304; 3410305; 3410306; and 3410307 Existing ❑ Without Conditions Ordinance 41190 - 071618 Zoning: IN, Instiutional With Conditions No(s). (If ❑ Planned Unit Development applicable): Requested ❑ Without Conditions Proposed Daycare center, child: Zoning: In, Instiutional With Conditions Land Use: Educational facilites, elementary/middle /secondar E] Planned Unit Development Name: MCE Owner Occupied, LLP (formely J &K HTCC. LLP Phone Number: 5407974432 Address: 418 First Street, S.W. Roanoke, VA. 24011 E -mail: cbishop @mcleodenterprisesll Name: Same as above Phone Number: Address: E -mail: fyplimnYs S.gnaWre: Name: Ray and L. Craighead, RA Phone Number: 5407976792 Address 395 Elec Road Sure 3 0. R oke, VA. 24018 E -mail: rcraigheadarchitect @yahoo.cc NARRATIVE The property at 2619 Belle Avenue (Tax Map Nos. 3410302 through 3410307) is zoned IN — Institutional — with two conditions, the property will be developed in substantial conformity with a development plan prepared by Balzer and Associates, Inc. dated May 9, 2018 and revised 5/16/2018 and 5/24/2018 and the property will be used for a daycare center, child; educational facilities, elementary /middle /secondary; and /or park or playground. No more than ninety (90) students shall be enrolled in the school at any one time. The owner of the property, MCE Owner Occupied, LLP, and The McLeod Family Foundation are prepared to move forward with the plan to provide elementary usage of the facilities on the property for child centered purposes. The McLeod Family Foundation was founded in 1996 by John and Kathy McLeod as an organization dedicated to improving the lives of children and families in the Roanoke Valley. The Foundation has funded an endowment at Virginia Western Community College, providing scholarships to students pursuing a degree in early childhood education and has also invested in area nonprofit organizations focused on assisting low income families. Those organizations include Total Action Against Poverty, Habitat for Humanity, Big Brothers Big Sisters, and Family Promise. To date, the Foundation has provided over $1 million dollars in grants to benefit Roanoke Valley children and families. As a result of its work and interaction with local nonprofit organizations, the Foundation shifted its focus in 2013 in order to make a direct impact on families. The Foundation began offering personal finance classes free of charge to low income families and began an Individual Development Account program that offered $1 to $1 matching grants to families saving towards a new home, education or starting a business. Last year, 140 families registered and attended classes hosted throughout the Roanoke Valley. Over 100 of those families invested in an Individual Development Account. That same year 8 families purchased a home, over 70 individuals started or strengthened a business, and many more started saving and building credit. The Foundation is now prepared to increase their role in breaking the chains of generational poverty. Generational poverty occurs when at least two generations have been born into poverty. Families living in this type of poverty are not equipped with the skills needed to move out of their current situation. Statistics show that the majority of children born into poverty remain in poverty for their lifetimes. To provide an opportunity to break that cycle, the Foundation has funded a private school for the last three years. Starting with a kindergarten class of 15 children in 2018, each child has received a full scholarship, extensive field trips, hands -on experiential learning and mentorship from local entrepreneurs. While the private school has offered the required academic course work in order to meet the Virginia Standards of Learning, the curriculum has been enhanced with visiting lectures, and has focused on tools for life success, and included programs related to character, values, and life skills. Childcare in the early morning and evening has been provided with an array of play and educational opportunities. Childcare has been provided in the summer so that enrolled children will have summer educational opportunities similar to those during the academic year, including frequent field trips. Transportation to and from school has and will continue to be provided. Three meals a day during weekday operations will continue to be provided. The renovations for the existing structure will provide for classroom education up to sixth grade over the next four years. Each year the students would be able to move up one grade. Over time, up to 120 children will be enrolled in the school, 15 -20 in each grade. This is part of the amendment being requested to increase enrollment in the facility from 90 students at one time to the projected 120 over the next four years. The school is also in need of a community room/ lunchroom area in order to provide a meeting space which would allow for the students to have a community space. A controlled entrance to the facility for better security and protection is also shown occurring between the two structures on site. A development plan showing the current configuration of the buildings on the property and the location of the new playground and on -site parking has been submitted. Given that children will be transported to the location by bus, the on -site parking shown on the development plan is more than adequate to meet parking needs. The current proffered condition requires a resubmission in order to construct the new infill entrance and community space.. No rezoning is required, however, since the education facilities and the park or playground uses are permitted in the IN zoning district. By way of contrast, under applicable regulations, the number of children who could be accommodated under the current zoning condition in a child day care center would be 153. Our request is for up to 120 students phased in over the next few years. Among the purposes of the City's IN zoning district are to ensure the proper functioning of institutional uses and to recognize their unique needs while minimizing potential adverse impacts on adjacent land uses. The amendments to the proffered conditions sought by this application will allow the property to be updated and used in a fashion complementary to the historic institutional uses of the property. While doing so, it will continue to provide opportunities for tomorrow's citizens to reach their full personal and civic potential. We have met with Mr. Chris Craft, President of the Wildwood Civic League and had an invited neighborhood meeting on the project site on Wednesday November 18,2020 after mailing notices to the adjoining property owners and also handing out invitations to the same at the locations adjoining the property. We had two people show up at the meeting (including Mr. Craft) and both expressed support for the planned improvements and modifications of the proffered conditions. SITE NOTES 1. OWNER: MFF HOLDINGS LLC 918 FIRST ST SW ROANOKE, VA. 29011 2. TAX NUMBERS: 3910302, 3410303, 3910304 3910305, 3410306. 3910301 3. ZONING: IN INSTITUTIONAL DISTRICT WITH CONDITIONS 9. USE: DAYCARE, EDUCATIONAL FACALTIES, ELEMENTARY MIDDLE/ SECONDARY AND /OR PARK OR PLAYGROUND NO CHANGE S. PARKING BASED ON DAYCARE OF I SPACE PER 8 CHILDREN 118 STUDENTS = 15 SPACES REQUIRED, 18 SPACES PROVIDED. 6. THIS PLAN IS FOR CONCEPT USE ONLY, NOT FOR CONSTRUCTON 1 � I 1 261 �j2olZ9 l 532e7S1 13�?0174 I �/3�f�a: ; 34�elol ` V I ` � TA.W I ' Ii Till - A1- -66 Tra ►94��17 i3r}is93i'''4w31e Development Plan SCALE" I" = 25-0" NORTH I THE ACADEMY 2619 Belle Ave. Roanoke, VA 24012 RAIIGHEAD WMhAASOCIATF—E A.— — 3A5I SUITE RICOROAD ROANOKE. VIRGINIA 3101. �510� 11A- — 0 0 RE VISIONS DATE PROPOSED ALTERATIONS FOR THE ACADEMY DATE. DRAWN BY: —EDKED sY aL ArrR . row r Development sae PL- oPPCe OOR O M TAII 50 K26 G IOIOLO GP{RfeLP 5w�r nocnum y F - -y f�IV� 17 Prl il�� 1 Development Floor Plane SCALE" 1/8" = I-0" NORTH THE ACADEMY 2619 Belle Ave. Roanoke, VA 29012 AD 3559 ELECTRIC R AO D PROPOSED ALTERATIONS FOR THE ACADEMY ROANOKE VA PROPOSAL MAIN LEVEL PROFFERED CONDITIONS TO BE AMENDED ON ROANOKE CITY TAX PARCEL NOS. 3410302, 3410303, 3410303, 3410304,3410305,341036 and 341037 The applicant hereby requests that all of the proffered conditions enacted by Ordinance No. 41190- 071618 be amended as they pertain to Official Tax Parcels Nos. 3410302,3410303, 3410304,3410305,3410306 and 3410307 as follows: 1. The property will be developed in substantial conformity with the development plan prepared by Raba awd Asseeiates Imo. dated Nevember. 1,May 9 3012 (revised fiji6j2018 and 5j24j2@18. Craighead and Associates, dated September 1, 2020, a copy of which is attached to this application, subject to any changes that may be required by the City during comprehensive development plan review. 2. The property shall be used only for a day care center, child educational facilities, elementary/ middle/ secondary: and /or park or playground. No more than ninety (00) one hundred and twenty (120) students shall be enrolled in the school at any one time. ZONING DISTRICT MAP 2541, 2545, 2549, 2607, 2613, and 2619 Belle Ave. NE Official Tax Parcels: 3410302, 3410303, 3410304, 3410305, 3410306,3410307 ®Area to be Rezoned Zoning AD: Airport Dev - CG: Commercial - General - CLS: Commercial -Large Site CN: Commercial- Neighborhood - D: Downtown _ 1 -1: Light Industrial - 1 -2: Heavy Industrial IN: Institutional Q INPUD: Institutional Planned Unit Dev - IPUD: Industrial Planned Unit Dev MX: Mixed Use MXPUD: Mixed Use Planned Unit Dev R -12: Res Single - Family R -3: Res Single - Family R -5: Res Single - Family R -7: Res Single- Family RA: Res - Agricultural RM -1: Res Mixed Density RM -2: Res Mixed Density RMF: Res Multifamily ROS: Recreation and Open Space - UF: Urban Flex Conditional Zoning 0 100 200 et µ ++eJ 0 O �O Q 00, 115 O c� _ o__ Ma Oj - • 0 011 rn o LO o C) � OO t� dQ O 1O U, �j O> O 00 j Oj O� 0 N , M o M 00 U, �j O 00 0 N , M o M PAXTON ANTONIO D LUTTRELL RYAN A NICHOLS STEVE A & DIONNE H 2540 BELLE AVE NE 105 CHARING PL 2544 BELLE AVE NE ROANOKE VA 24012 MOORESVILLE NC 28117 ROANOKE VA 24012 ROBINSON JASON D & ROBINSON DORIS E PO BOX 1067 MARION VA 24354 JONES THOMAS J & SANCHEZ- JONES VIVI 2610 BELLE AVE NE ROANOKE VA 24012 STAFFORD DONALD E SR ETALS PO BOX 691 DALEVILLE VA 24083 FALLETTA NICHOLAS & MARIA E 2622 BELLE AVE NE ROANOKE VA 24012 ROGERS JOANNE S 2628 BELLE AVE NE ROANOKE VA 24012 MCDANIEL LINDA C 2634 BELLE AVE NE ROANOKE VA 24012 J &K HTCC LLP 418 FIRST ST SW ROANOKE VA 24011 BROWN ROBERT M 2516 KING ST NE ROANOKE VA 24012 BENEFIELD RICKA A 2612 KING ST NE ROANOKE VA 24012 SPRY JAMES GREGORY 2548 BELLE AVE NE ROANOKE VA 24012 FALLETTA NICHOLAS & MARIA E 822 MECCA ST NE ROANOKE VA 24012 WEST GENE L II & BELINDA M 2939 WINDRUSH LANE ROANOKE VA 24012 J &K BELLE LLP 418 FIRST ST SW ROANOKE VA 24011 NOELL WILLIAM 2702 KING ST NE ROANOKE VA 24012 STEVENS PENNY L 2636 BELLE AVE NE ROANOKE VA 24012 HAYES MICHAEL L 707 NORMANDY ST NE ROANOKE VA 24012 WHEELER DON T SR & ELIZABETH S 2524 KING ST NE ROANOKE VA 24012 MINNIX DORIS L 1220 OYLER RD HARDY VA 24101 FRALIN PATRICIA C 2550 BELLE AVE NE ROANOKE VA 24012 FALLETTA NICHOLAS & MARIE E 2614 BELLE AVE NE ROANOKE VA 24012 FALLETTA NICHOLAS & MARIA E 2620 BELLE AVE NE ROANOKE VA 24012 BLANKENSHIP MATTHEW E WEST GENE L 1277 S OAK LAWN DR 101A WALNUT AVE FOREST VA 24551 VINTON VA 24179 STEWART JASON HENRY JOAN A 2610 KING ST NE 2639 BELLE AVE NE UNIT 1 ROANOKE VA 24012 ROANOKE VA 24012 WEAVER DAVID SCOTT ALFORD JEREMY SCOTT 2635 BELLE AVE NE 2633 BELLE AVE NE ROANOKE VA 24012 ROANOKE VA 24012 DANG DONG V BIRD SUZANNE J & SHEPP SUSAN J 2629 BELLE AVE NE 2627 BELLE AVE NE ROANOKE VA 24012 ROANOKE VA 24012 JACKSON COURTNEY MCKEE PATRICK L 2623 BELLE AVE NE 9 UNIT 2621 BELLE AVE NE ROANOKE VA 24012 ROANOKE VA 24012 -6613 BELLE AVENUE TOWNHOMES PROPERTY OWNERS 816 FRANKLIN RD SW ROANOKE VA 24016 MCCALLUM ASHLEY P 2637 BELLE AVE NE ROANOKE VA 24012 -6613 HERRIG JOHN II 2631 BELLE AVE NE ROANOKE VA 24012 ADAMS TAIRY E 443 BELMONT BAY DR WOODBRIDGE VA 22191 -5462 PLANNING BUILDING AND DEVELOPMENT ., Noel C. Taylor Municipal Building 215 Church Avenue SW, Room 170 r ;z Roanoke, Virginia 24011 ROA N O K E Phone: 540.853.1730 Email: planninp-Aroanokeva.gov December 23, 2020 Dear Adjoining Property Owner and /or Interested Party: Subject: Application by MCE Owner Occupied, LLP (formerly J&K HTTC, LLP) and MFF Holdings, LLC, to amend the conditions proffered as part of a previous rezoning at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue NE, bearing Official Tax Map Nos. 3410302, 3410303, 3410304, 3410305, 3410306, and 3410307, respectively, previously rezoned with conditions through the adoption of Ordinance 41190 - 071618 on July 16, 2018. The amendments to the proffers propose to change the related development plan and increase the maximum number of enrolled students from 90 to 120. The zoning of the property will remain IN, Institutional District, permitting these land uses only: daycare center, child; educational facilities, elementary/middle /secondary; and /or park or playground, with no maximum density or floor area ratio. The comprehensive plan designates the property for institutional use. The proposed use of the property is daycare center, child; educational facilities, elementary/middle /secondary; and /or park or playground. The complete application can be viewed on the Planning, Building, & Development website at http://roanokeva.gov /1088 1Planning- Commission. The Roanoke City Planning Commission is scheduled to consider the application described above at its public hearing: Monday, January 11, 2021, 1:30 p.m. This public hearing will be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of this matter. All persons wishing to address the Planning Commission must sign -up with the Secretary to the Planning Commission by emailing plan ningC�roanokeva.gov or by calling (540) 853 -1330 by noon, Friday, January 8, 2021. Persons who register to speak will be provided with information to present their testimony via electronic communication means. Written comments of interested persons will be received by the Secretary to the Planning Commission at planninge-roanokeva.gov on or prior to noon, Friday, January 8, 2021. According to real estate records, you own property that is adjoining the subject property or are an interested party. If you care to make any comments concerning this request, you are welcome to register to speak at the meeting or email your comments to the Secretary to the Planning Commission, as described above. To determine if there are changes to the status of this request, please see the agenda package for the Planning Commission public hearing, which will be posted online at http: / /roanokeva.gov /1088 /Planning- Commission one week prior to the hearing or contact me at (540) 853 -1730 for additional information. Very truly yours, r Tina M. Carr Secretary to the Planning Commission AFFIDAVIT REQUEST: Application by MCE Owner Occupied, LLP (formerly J &K HTTC, LLP) and MFF Holdings, LLC, to amend the conditions proffered as part of a previous rezoning at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue NE, bearing Official Tax Map Nos. 3410302, 3410303, 3410304, 3410305, 3410306, and 3410307, respectively, previously rezoned with conditions through the adoption of Ordinance 41190- 071618 on July 16, 2018. The amendments to the proffers propose to change the related development plan and increase the maximum number of enrolled students from 90 to 120. The zoning of the property will remain IN, Institutional District, permitting these land uses only: daycare center, child; educational facilities, elementary/middle /secondary; and/or park or playground, with no maximum density or floor area ratio. The comprehensive plan designates the property for institutional use. The proposed use of the property is daycare center, child; educational facilities, elementary/middle /secondary; and /or park or playground. COMMONWEALTH OF VIRGINIA ) TO -WIT: CITY OF ROANOKE ) The affiant, Tina M. Carr, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2 -2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first -class mail this G✓ 2020, notices of a public hearing to be held on this v�y 2021, on the request captioned above to the owner or agent of the parcels as set out on the attached. Tina M. Carr SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this a T day of pGC6H&2 __12020. _Ve�_ (— /�? Notary P&blic SONJA PARKER ,•• 4 Notary Public Commonwealth of Virginia Reg. 87727149 My Com Ion E fires: p 0 Z. O The Roanoke Times Roanoke, Virginia Affidavit of Publication CITY OF ROANOKE - PDB Attn Tina Carr 215 CHURCH AVE ROOM 166 ROANOKE, VA 24011 Account Number 6011439 Date January 21, 2021 Date Category Description Ad Size Total Cost 01/1412021 Legal Notices PUBLIC HEARING NOTICE Any public hearings advertised he 1 x 154 L 1,474.48 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE An was published in said newspapers on the following dates: 12/29, 01/05/2021 The First insertion being given ... 12/29/2020 Newspaper reference: 0001170215 Billing Swor -acrd subscribed Before me this Thursday, January 21, 2021 Notary Pubftaron R Carsten NOTARY PUBLIC State of Virginia Commonwealth of Virginia County of Hanover Notary Registration Number 32954(: My Commission expires rOr"UnIssion Expires July 31 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4th floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. These Public hearings may be conducted by electronic communication means due to the COVID•19 pandemic disaster. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online or may be obtained digitally by emailing planningr4Coanokeva.gov. If you are a person with a disability who needs accommodations for any Public hearings advertised herein, please contact the City Clerk's Office, (540)853 -2541, by noon, Friday, January 8, 2021. The City of Roanoke panning Commission will hold a public hearing on January 11, 2021, at 1:30 p.m., or as soon thereafter as the matters may be heard, to consider the following matters. All persons wishing to address the Planning Commission must sign -up with the Secretary to the Planning Commission by emailing planninaCa?roanokeva.gov or by calling (540)853 -1330 by noon, Friday, January 8, 2021. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Planning Commission at planning @roanokeva goy on or prior to noon, Friday, January 8, 2021. Application by MCE Owner Occupied, LLP (formerly J &K HTTC, LLP) and MFF Holdings, LLC, to amend the conditions proffered as part of a previous rezoning at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue NE, bearing Official Tax Map Nos. 3410302, 3410303, 3410304, 3410305, 3410306, and 3410307, respectively, previously rezoned with conditions through the adoption of Ordinance 41190- 071618 on July 16, 2018. The amendments to the proffers propose to change the related development plan and increase the maximum number of enrolled students from 90 to 120. The zoning of the Property will remain IN, Institutional District permitting these land uses only: daycare center, child; educational facilities, elementary /middle/ secondary: and/or park or playground, with no maximum density or floor area ratio. The comprehensive plan designates the property for institutional use. The proposed use of the property is daycare center, child; educational facilities, elementary/ middle /secondary; and/or park or playground. Application from Charles Kostelni representing Walker Machine and Foundry Co. to vacate a portion of 20 foot wide alley that extends southwest from Russell Avenue SW along the eastern boundary of Official Tax Map No. 1420815 and along the western boundary of Official Tax Map Nos. 1420834, 1420833, 1420832, 1420831, 1420830, and 1420829, and extending west along the northern boundary of Official Tax Map No. 1420828 to terminate at a line perpendicular to the remaining alley extending from the northwest corner of Official Tax Map No. 1420828 to the southern corner of Official Tax Map No. 1420815. Application from Randal Johnson to vacate an approximately 500 square foot semi - circular extension on the west side of an undeveloped 10 foot alley that extends from Connecticut Avenue NE intersecting another undeveloped 10 foot alley extending from Plantation Road NE, such semi. circular extension adjacent to only Official Tax Map No. 3040719. The Portion of the alley to be vacated was dedicated to the City of Roanoke pursuant to the terms of a closure that was the subject of Ordinance No. 29146, adopted on June 20,1988. Application from Paul Phillips representing Freedom First Credit Union to vacate a 15 foot wide right -of- way that extends 50 feet west and perpendicular from 3rd Street SE and is bounded by Official Tax Map Nos. 4012014, 4012016, and 4012013. Tina M. Carr, Secretary, City Planning Commission CitYCouncfl will hold a public hearing on the aforesaid matters on January 19, 2021, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. Citizens are advised that the date on which these matters will be heard Is a departure from the usual date on which such matters are heard by City Council. Persons who register to speak will be provided with Information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Cecelia F. McCoy, CMC, City Clerk (1170215) PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4 "' floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. These public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online or may be obtained digitally by emailing plat nning�'a roanokev If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853 -2541, by noon, Friday, January 8, 2021. The Cite of Roanoke Planning Commission will hold a public hearing on January 1 1, 2021, at 1:30 p.m., or as soon thereafter as the matters may be heard, to consider the following matters. All persons wishing to address the Planning Commission must sign -up with the Secretary to the Planning Commission by emailing planning a roam kc%a. ov or by calling (540)853 -1330 by noon, Friday, January 8, 2021. Persons who register to speak will be provided with infonnation to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Planning Commission at planning a roano!:c�_�.gu� on or prior to noon, Friday, January 8, 2021. Application by MCE Owner Occupied. LLP (formerly J &K HTTC, LI-P) and MFF Holdings, LLC, to amend the conditions proffered as part of a previous rezoning at 2541, 25451 2549, 2607, 2613, and 2619 Belle Avenue NE, bearing Official Tax Map Nos. 3410302, 3410303, 3410304, 3410305, 3410306, and 3410307, respectively, previously rezoned with conditions through the adoption of Ordinance 41190- 071618 on July 16, 2018. The amendments to the proffers propose to change the related development plan and increase the maximum number of enrolled students from 90 to 120. The zoning of the property will remain IN, Institutional District, pernitting these land uses only: daycare center, child; educational facilities, elementary /middle /secondary; and ,/or park or playground, with no maximum density or floor area ratio. The comprehensive plan designates the property for institutional use. The proposed use of the property is daycare center, child; educational facilities, elementary /middle/'secondary; and /or park or playground. Application from Charles Kostelm representing Walker Machine and Foundry Co. to vacate a portion of 20 foot wide alley that extends southwest from Russell Avenue SW along the eastern boundary of Official Tax Map No. 1420815 and along the western boundary of Official Tax Map Nos. 1420834, 1420833, 1420832, 1420831, 1420830, and 1420829, and extending west along the northern boundary of Official Tax Map No. 1420828 to terminate at a line perpendicular to the remaining alley extending from the northwest corner of Official Tax Map No. 1420828 to the southern corner of Official Tax Map No. 1420815. Application from Randal Johnson to vacate an approximately 500 square foot semi- circular extension on the west side of an undeveloped 10 foot alley that extends from Connecticut Avenue NE intersecting another undeveloped 10 foot alley extending from Plantation Road NE, such semi- circular extension adjacent to only Official Tax Map No. 3040719. The portion of the alley to be vacated was dedicated to the City of Roanoke pursuant to the terms of a closure that was the subject of Ordinance No. 29146, adopted on June 20, 1988. Application from Paul Phillips representing Freedom First Credit Union to vacate a 15 foot wide right -of -way that extends 50 feet west and perpendicular from 3rd Street SE and is bounded by Official Tax Map Nos. 4012014, 4012016, and 4012013. Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matters on January 19, 2021, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. Citizens are advised that the (late on which these matters will be heard is a departure from the usual date on which such matters are heard by City Council. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Cecelia F. McCoy, CMC, City Clerk Please publish in newspaper on Tuesday, December 29, 2020, and Tuesday, January 5, 2021. Please bill and send affidavit of publication to: Tina M. Carr Secretary to the Planning Commission Secretary to the Board of Zoning Appeals Planning, Building, & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 170 Roanoke, VA 24011 540/853 -1730 ti ria.carr��%rulnol`e�a. �u . Please send affidavit of publication to: Cecelia F. McCoy, CMC, City Clerk 215 Church Avenue, S.W., Suite 456 CECELIA F. NICCOY, CN1C City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerkCroanokeva.goy January 5, 2021 Raymond L. Craighead, RA Craighead and Associates Architects 3959 Electric Road, Suite 360 Roanoke, Virginia 24018 Dear Mr. Craighead: CECELIA T. WEBB, CNIC Deputy City Clerk A public hearing has been advertised to be heard by the City Planning Commission on Monday, January 11 at 1:30 p.m. in regard to a request by MCE Owner Occupied, LLP (formerly J &K HTTC, LLP) and MFF Holdings, LLC, to amend the conditions proffered as part of a previous rezoning at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, N. E., respectively, previously rezoned with conditions through the adoption of Ordinance 41190 - 071618 on July 16, 2018. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Tuesday, January 19 at 7:00 p.m., pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on Monday, January 11. These public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of this matter. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure c: John and Kathy McLeod, MCE Owner Occupied, LLP, 418 First Street, S. W., Roanoke, Virginia 24011 Tina Carr, Secretary to the City Planning Commission CECELIA F. NICCOY, CNIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov January 5, 2021 Dear Ladies and Gentlemen: CECELIA T. WEBB, CHIC Deputy City Clerk A public hearing has been advertised to be heard by the City Planning Commission on Monday, January 11 at 1:30 p.m. in regard to a request by MCE Owner Occupied, LLP (formerly J &K HTTC, LLP) and MFF Holdings, LLC, to amend the conditions proffered as part of a previous rezoning at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, N. E., respectively, previously rezoned with conditions through the adoption of Ordinance 41190 - 071618 on July 16, 2018. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Tuesday, January 19 at 7:00 p.m., pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on Monday, January 11. These public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of this matter. This letter is provided for your information as an interested party and /or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Cecelia F. McCoy, CIVIC City Clerk Enclosure c: Tina Carr, Secretary to the City Planning Commission Adjoining Property Owners and Interested Parties January 5, 2021 Page 2 pc: Antonio D. Paxton, 2540 Belle Avenue, N. E., Roanoke, Virginia 24012 Ryan A. Luttrell, 105 Charing Place, Mooresville, North Carolina 28117 Steve A. and Dionne H. Nichols, 2544 Belle Avenue, N. E., Roanoke, Virginia 24012 Jason D. and Doris E. Robinson, P. O. Box 1067, Marion, Virginia 24354 James Gregory Spry, 2548 Belle Avenue, N. E., Roanoke, Virginia 24012 Patricia C. Fralin, 2550 Belle Avenue, N. E., Roanoke, Virginia 24012 Thomas J. and Vivian Sanchez - Jones, 2610 Belle Avenue, N. E., Roanoke, Virginia 24012 Nicholas and Maria E. Falletta, 822 Mecca Street, N. E., Roanoke, Virginia 24012 Nicholas and Marie E. Falletta, 2614 Belle Avenue, N. E., Roanoke, Virginia 24012 Donald E. Stafford, Sr., ETALS, P. O. Box 691, Daleville, Virginia 24083 Gene L. and Belinda M. West, II, 2939 Windrush Lane, Roanoke, Virginia 24012 Nicholas and Maria E. Falletta, 2620 Belle Avenue, N. E., Roanoke, Virginia 24012 Nicholas and Maria E. Falletta, 2622 Belle Avenue, N. E., Roanoke, Virginia 24012 JandK Belle, LLP, 418 First Street, S. W., Roanoke, Virginia 24011 Joanne S. Rogers, 2628 Belle Avenue, N. E., Roanoke, Virginia 24012 William Noell, 2702 King Street, N. E., Roanoke, Virginia 24012 Linda C. McDaniel, 2634 Belle Avenue, N. E., Roanoke, Virginia 24012 Penny L. Stevens, 2636 Belle Avenue, N. E., Roanoke, Virginia 24012 JandK HTCC, LLP, 418 First Street, S. W., Roanoke, Virginia 24011 Michael L. Hayes, 707 Normandy Street, N. E., Roanoke, Virginia 24012 Robert M. Brown, 2516 King Street, N. E., Roanoke, Virginia 24012 Don T. and Elizabeth S. Wheeler, Sr., 2524 King Street, N. E., Roanoke, Virginia 24012 Ricka A. Benefield, 2612 King Street, N. E., Roanoke, Virginia 24012 Doris L. Minnix, 1220 Oyler Road, Hardy Virginia 24101 Matthew E. Blankenship, 1277 S. Oak Lawn Drive, Forest, Virginia 24551 Gene L. West, 101A Walnut Avenue, Vinton, Virginia, 24179 Belle Avenue Townhomes, Property Owners, 816 Franklin Road, S. W., Roanoke, Virginia 24016 Jason Stewart, 2610 King Street, N. E., Roanoke, Virginia 24012 Joan A. Henry, 2639 Belle Avenue, N. E. Unit 1, Roanoke, Virginia 24012 Ashley P. McCallum, 2637 Belle Avenue, N. E., Roanoke, Virginia 24012 -6613 David Scott Weaver, 2635 Belle Avenue, N. E., Roanoke, Virginia 24012 Jeremy Scott Alford, 2633 Belle Avenue, N. E., Roanoke, Virginia 24012 John Herrig, II, 2631 Belle Avenue, N. E., Roanoke, Virginia 24012 Dong V. Dang, 2629 Belle Avenue, N. E., Roanoke, Virginia 24012 Suzanne J. Shepp and Susan J. Bird, 2627 Belle Avenue, N. E., Roanoke, Virginia 24012 Tairy E. Adams, 443 Belmont Bay Drive, Woodbridge, Virginia 22191 -5462 Courtney Jackson, 2623 Belle Avenue, N. E., 9 Unit, Roanoke, Virginia 24012 Patrick L. McKee, 2621 Belle Avenue, N. E., Roanoke, Virginia 24012 -6613 CECELIA F. NICCOY, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov January 20, 2021 Randal J. Johnson 2729 Plantation Road, N. E. Roanoke, Virginia 24012 Dear Mr. Johnson: CECELIA T. WEBB, CMC Deputy City Clerk I am enclosing copy of Ordinance No. 41982 - 011921 permanently vacating, discontinuing and closing an approximately 500 square foot semi - circular extension of a public right -of- way on the west side of an undeveloped 10 foot alley that extends from Connecticut Avenue, N. E., to, and intersecting with, another undeveloped 10 foot alley extending from Plantation Road, N. E. Paragraph 9 states that the applicant shall submit to the Subdivision Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for the City of Roanoke, a subdivision plat, with such plat combining all properties which would otherwise dispose of the land within the right -of -way to be vacated in a manner consistent with law, and retaining appropriate easements, together with the right of ingress and egress over the same, for the installation and maintenance of any and all existing utilities that may be located within the right -of -way. Furthermore, the applicant shall, upon meeting all other conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are recorded in such Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the applicant, and the names of any other parties in interest who may so request, as Grantees, and pay such fees and charges as are required by the Clerk to effect such recordation. The applicant shall, upon a certified copy of Ordinance No. 41982 - 011921 being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia, where deeds are recorded in such Clerk's Office, file with the City Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. Lastly, If the above conditions have not been met within a period of one year from the date of the adoption of this ordinance, then such ordinance will be null and void with no further action by City Council being necessary, unless extended by the Agent for the Planning Commission for an additional six (6) months prior to the end of the one year period. Randal J. Johnson January 20, 2021 Page 2 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 19, 2021, and is in full force and effect upon its passage. Melfii �0►' McCoy, CM CC City Clerk Enclosure PC: Reliable Tank Line, LLC, P. O. Box 2736, Winston Salem, North Carolina 27102 JD Investment Enterprises, LLC, 2159 Labellevue Drive, Roanoke, Virginia 24012 Estes Express Lines, 3601 W. Broad Street, Richmond, Virginia 23230 DJDKO Holdings, LLC, 1530 Plantation Road, N. E., Roanoke, Virginia 24012 The Honorable Brenda Hamilton, Circuit Court Clerk Robert S. Cowell, Jr., City Manager W. Brent Robertson, Assistant City Manager for Community Development Chris Chittum, Director of Planning Building and Development Timothy Spencer, City Attorney Laura M. Carini, Assistant City Attorney Jillian Papa Moore, Planning Commission Agent Susan Lower, Director of Real Estate Valuation Luke Pugh, City Engineer Tina Carr, Secretary, City Planning Commission PUBLIC RIGHT OF WAY LOCATED ADJACENT TO OFFICIAL TAX MAP NO. 3040719 PROPERTY OWNER: CITY OF ROANOKE IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of January, 2021. No. 41982 - 011921. AN ORDINANCE permanently vacating, discontinuing and closing an approximately 500 square foot semi - circular extension of a public right -of -way on the west side of an undeveloped 10 foot alley that extends from Connecticut Avenue, N.E., to, and intersecting with, another undeveloped 10 foot alley extending from Plantation Road, N.E, as more particularly described hereinafter; and dispensing with the second reading of this ordinance by title. WHEREAS, Randal Johnson filed an application with the Council of the City of Roanoke, Virginia ( "City Council "), in accordance with law, requesting City Council to permanently vacate, discontinue and close a certain public right -of -way described hereinafter; WHEREAS, this application was previously approved on December 19, 2016, by Ordinance No. 40732 - 121916 and became null and void on December 19, 2017, because all of the conditions of the ordinance had not been met; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §30 -14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held on such application by City Council on January 19, 2021, after due and timely notice thereof as required by §30 -14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such application; WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right -of -way have been properly notified; and WHEREAS, from all of the foregoing, City Council considers that no inconvenience will result to any individual or to the public from permanently vacating, discontinuing and closing such public right -of -way. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that the public right -of -way situated in the City of Roanoke, Virginia, and more particularly described as follows: An approximately 500 square foot semi - circular extension on the west side of an undeveloped 10 foot alley that extends from Connecticut Avenue, N.E., to, and intersecting with, another undeveloped 10 foot alley extending from Plantation Road, N.E., such semi - circular extension adjacent to only Official Tax Map No. 3040719, be, and is hereby permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofar as City Council is empowered so to do with respect to the closed portion of the right -of -way, reserving however, to the City of Roanoke and any utility company or public authority, including, specifically, without limitation, providers to or for the public of cable television, electricity, natural gas, telephone service, or stormwater, an easement for sanitary sewer and water mains, television cable, electric wires, gas lines, telephone lines, stormwater facilities, and related facilities that may now be located in or across such public right -of -way, together 2 with the right of ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to include the right to remove, without the payment of compensation or damages of any kind to the owner, any landscaping, fences, shrubbery, structure or any other encroachments on or over the easement which impede access for maintenance or replacement purposes at the time such work is undertaken; such easement or easements to terminate upon the later abandonment of use or permanent removal from the above - described public right -of -way of any such municipal installation or other utility or facility by the owner thereof. 1. The applicant shall submit to the Subdivision Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for the City of Roanoke, a subdivision plat, with such plat combining all properties which would otherwise dispose of the land within the right -of -way to be vacated in a manner consistent with law, and retaining appropriate easements, together with the right of ingress and egress over the same, for the installation and maintenance of any and all existing utilities that may be located within the right -of -way. 2. The applicant shall, upon meeting all other conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are recorded in such Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the applicant, and the names of any other parties in interest who may so request, as Grantees, and pay such fees and charges as are required by the Clerk to effect such recordation. .c3 3. The applicant shall, upon a certified copy of this ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia, where deeds are recorded in such Clerk's Office, file with the City Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. 4. If the above conditions have not been met within a period of one year from the date of the adoption of this ordinance, then such ordinance shall be null and void with no further action by City Council being necessary, unless extended by the Agent for the Planning Commission for an additional six (6) months prior to the end of the one year period. 5. Pursuant to the provisions of § 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. 0 �Y COUNCIL AGENDA REPORT :d. To: Honorable Mayor and Members of City Council Meeting: January 19, 2021 Subject: Application from Randal Johnson to vacate an approximately 500 square foot semi - circular extension on the west side of an undeveloped 10 foot alley that extends from Connecticut Avenue NE intersecting another undeveloped 10 foot alley extending from Plantation Road NE, such semi - circular extension adjacent to only Official Tax Map No. 3040719. The portion of the alley to be vacated was dedicated to the City of Roanoke pursuant to the terms of a closure that was the subject of Ordinance No. 29146, adopted on June 20, 1988. Recommendation The Planning Commission held a public hearing on Monday, January 11, 2021. By a vote of 7 -0, the Commission recommended approval of the vacation of right -of -way as requested, contingent upon the following conditions: 1. The applicant shall submit a subdivision plat to the Agent for the Planning Commission, receive all required approvals of, and record the plat with the Clerk of the Circuit Court for the City of Roanoke. Such plat shall combine all properties which would otherwise dispose of the land within the right -of -way to be vacated in a manner consistent with law, and retain appropriate easements for the installation and maintenance of any and all existing utilities that may be located within the right -of -way, including the right of ingress and egress. 2. Upon meeting all conditions to the granting of the application, the applicant shall deliver a certified copy of this ordinance for recordation to the Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the petitioner, and the names of any other parties in interest who may so request, as Grantees. The applicant shall pay such fees and charges as are required by the Clerk to effect such recordation. 3. Upon recording a certified copy of this ordinance with the Clerk of the Circuit Court of the City of Roanoke, Virginia, the applicant shall file with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. 4. If the above conditions have not been met within a period of twelve (12) months from the date of the adoption of this ordinance, then such ordinance will be null and void with no further action by City Council being necessary, unless extended by the Agent for the Planning Commission for an additional six (6) months prior to the end of the twelve (12) month period. Application Information: Request: Vacate an approximately 500 square foot semi - circular extension of an undeveloped 10 foot alley that extends from Connecticut Avenue NE intersecting another undeveloped 10 foot alley extending from Plantation Road NE. Applicant: Randal Johnson City Staff Person: Wayne Leftwich, Senior City Planner Official Tax Nos.: Adjacent to Official Tax Map No. 3040719 Site Area: 500 square feet Relevant Plans: Williamson Road Area Plan, 2004 Filing Date: November 10, 2020 Background: The applicant seeks to vacate an approximately 500 square foot semi - circular extension on the west side of an undeveloped 10 foot alley that extends from Connecticut Avenue NE, intersecting another undeveloped 10 foot alley extending from Plantation Road NE, such semi - circular extension adjacent to only Official Tax Map No. 3040719. The portion of the alley to be vacated was dedicated to the City of Roanoke pursuant to the terms of a closure, which was the subject of Ordinance No. 29146, adopted on June 20, 1988. The applicant is seeking vacation of the portion of right -of -way in order to expand a building that the applicant built for Sherman Williams in 1995. The Sherman Williams Product Finishes Facility building is approximately 8,000 square feet in area. The anticipated expansion would add between 6,000 to 9,000 square feet to the building. The Planning Commission recommended and the City Council adopted Ordinance No. 40732 on December 19, 2016, allowing the vacation of the same semi - circular extension of the alley. However, the ordinance became null and void on December 19, 2017, because all the conditions of the ordinance had not been met by the applicant. The property owner had expected that the Sherwin Williams expansion would begin in 2017; however, plans for expansion were delayed and are now scheduled to begin in 2021. The applicant had submitted a $1,000 to the City Treasurer's Office as part of the original 2 conditions of Ordinance No. 40732. As the applicant has already compensated the City for the value of the semi - circular right -of -way, no further compensation will be required. Considerations: The primary consideration in vacating a public right -of -way is any inconvenience that the vacation may create. Impact of Street Vacation to Public Accessibility: The semi - circular extension of right -of -way and the connecting alleys that extend from Connecticut Avenue NE and from Plantation Road NE are undeveloped and do not currently provide any public accessibility. Impact of Street Vacation to Public Services: The proposed vacation does not impact delivery of any city services or services from utility companies. Consistency with Comprehensive Plan: The City's Comprehensive Plan states that Roanoke will have a sustainable, diverse economic base and supports revitalization of underutilized commercial and industrial sites. The proposed alley vacation will help the expansion of a business through utilization of vacant and underutilized property. The Williamson Road Area Plan defines the desired future land use of the area as Light Industrial /Commercial. The proposed alley vacation is consistent with this policy. Policy /Action Industrial development and redevelopment will be actively promoted in the industrial district along Plantation Road. Plan I Applicability to matter Williamson Road The vacation will allow for Area Plan', pg. the expansion of a Sherman 51 Williams Product Finishes Facility building. Williamson Road Area Plan puts an emphasis on promoting development and redevelopment of the industrial area along Plantation Road. The vacation will support the expansion of the existing Sherman Williams building. ' Williamson Road Area Plan, City of Roanoke, 2004 3 Comments on Application: Public Utilities: Cox Cable was amenable to the vacation. Roanoke Gas was amenable to the vacation stating that there were no active gas lines in the described alleyway to be closed. The Western Virginia Water Authority was amenable to the vacation stating that there would be no impact to WVWA utilities. No comments were received from Appalachian Power Company and Verizon. City Departments: All City Departments are amenable to the vacation. Planning Commission Work Session: No comments. Public Comments: David Ostrom, Jr., representing DJDKO Holdings, LLC, as legal owner of the properties to the east of the 10 foot alley extending north from Connecticut Avenue NE, Official Tax Map Nos. 3040720 and 3040721, that include the Ostrom Electrical Plumbing Heating & Air Conditioning building, sent an email expressing his full support for the vacation of the right -of -way as requested by the applicant. Planning Commission Public Hearing: No comments. Conclusions and Recommendations: The vacation would not create an inconvenience and the application is consistent with the City's Comprehensive Plan and the Williamson Road Area Plan. The proposed vacated section of right -of -way will be incorporated into the adjoining property. . A Karri B. Atwood, Chair City Planning Commission 11 Distribution: Robert S. Cowell, Jr., City Manager W. Brent Robertson, Assistant City Manager Chris Chittum, Director of Planning Building & Development Wayne Leftwich, Senior City Planner Timothy Spencer, City Attorney Laura M. Carini, Assistant City Attorney Randal Johnson 5 APPLICATION !d90* STREET OR ALLEY VACATION ROANOKE Date: November 10, 2020 To: Office of the City Clerk �� 4riirt Appl%eaon Fourth Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. °'Plrcai�o Roanoke, VA 24011 No. Phone: (540) 853 -2541 Fax: (540) 853 -1145 All submittals must be typed and include all required documentation and a check for the filing fee. Application is hereby submitted for street or alley vacation for the property located at: Location and description of street or alley to be closed: 500 square foot semi - circular extension on the west side of an undeveloped 10 foot alley that extends from Connecticut Avenue, to, and intersecting with, another undeveloped 10 foot alley extending from Plantation Road, N.E., such semi - circular extention adjacent to only tax map 3040719. The original ordinance addressing this is from December 19, 2016 and is No. 40732 - 121916 Proposed use of vacated street or alley: Building expansion of building associated with tax No. 3040713 Name of Applicant/Contact Person: Randal Johnson Mailing Address: 2729 Plantation Rd NE, Roanoke, VA 24012 Telephone: ( ) 540- 525 -5765 Fax: ( Applicant(s) signature(s): E -mail: randal462 @msn.com /i /. Connecticut alley map November 10, 2020 1:1,066 0 0.0075 0.015 0.03 mi 0 0.0125 0.025 0.05 km Qty of Roanoke, Eagle View Qty of Roanoke RELIABLE TANK LINE LLC JD INVESTMENT ENTERPRISES LLC ESTES EXPRESS LINES PO BOX 2736 2159 LABELLEVUE DR 3601 W BROAD ST WINSTON SALEM, NC 27102 ROANOKE, VA 24012 RICHMOND, VA 23230 JOHNSON RANDALJ DJDKO HOLDINGS LLC 2729 PLANTATION RD NE 1530 PLANTATION RD NE ROANOKE, VA 24012 ROANOKE, VA 24012 PLANNING BUILDING AND DEVELOPMENT Noel C. Taylor Municipal Building 215 Church Avenue SW, Room 170 E.,. Roanoke, Virginia 24011 ROA N O K E Phone: 540-853-1730 Email: planningAroanokeva.gov December 23, 2020 Dear Adjoining Property Owner and /or Interested Party: Subject: Application from Randal Johnson to vacate an approximately 500 square foot semi - circular extension on the west side of an undeveloped 10 foot alley that extends from Connecticut Avenue NE intersecting another undeveloped 10 foot alley extending from Plantation Road NE, such semi - circular extension adjacent to only Official Tax Map No. 3040719. The portion of the alley to be vacated was dedicated to the City of Roanoke pursuant to the terms of a closure that was the subject of Ordinance No. 29146, adopted on June 20, 1988. The complete application can be viewed on the Planning, Building, & Development website at http : / /roanokeva..qov/10881PIanning- Commission. The Roanoke City Planning Commission is scheduled to consider the application described above at its public hearing: Monday, January 11, 2021, 1:30 p.m. This public hearing will be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of this matter. All persons wishing to address the Planning Commission must sign -up with the Secretary to the Planning Commission by emailing planning(airoanokeva.gov or by calling (540) 853 -1330 by noon, Friday, January 8, 2021. Persons who register to speak will be provided with information to present their testimony via electronic communication means. Written comments of interested persons will be received by the Secretary to the Planning Commission at planning (cDroanokeva.gov on or prior to noon, Friday, January 8, 2021. According to real estate records, you own property that is adjoining the subject property or are an interested party. If you care to make any comments concerning this request, you are welcome to register to speak at the meeting or email your comments to the Secretary to the Planning Commission, as described above. To determine if there are changes to the status of this request, please see the agenda package for the Planning Commission public hearing, which will be posted online at http: / /roanokeva.gov /1088 /Planning- Commission one week prior to the hearing or contact me at (540) 853 -1730 for additional information. Very truly yours, a�ih �, • 6 /ti/?" Tina M. Carr Secretary to the Planning Commission AFFIDAVIT REQUEST: Application from Randal Johnson to vacate an approximately 500 square foot semi- circular extension on the west side of an undeveloped 10 foot alley that extends from Connecticut Avenue NE intersecting another undeveloped 10 foot alley extending from Plantation Road NE, such semi - circular extension adjacent to only Official Tax Map No. 3040719. The portion of the alley to be vacated was dedicated to the City of Roanoke pursuant to the terms of a closure that was the subject of Ordinance No. 29146, adopted on June 20, 1988. COMMONWEALTH OF VIRGINIA ) TO -WIT: CITY OF ROANOKE ) The affiant, Tina M. Carr, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2 -2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first -class mail this G�/►i 2 2020, notices of a public hearing to be held on this vQ't /! , 2021, on the request captioned above to the owner or agent of the parcels as set out on the attached. Tina M. Carr SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this day of DCGEMQ62 , 2020. Not Public SONJA PARKER ,,w r Notary Public commonwealth of Virginia eF 1,�y Reg. #7727149 The Roanoke Times Roanoke, Virginia Affidavit of Publication CITY OF ROANOKE - PDB Attn Tina Carr 215 CHURCH AVE ROOM 166 ROANOKE, VA 24011 Account Number 6011439 Date January 21, 2021 Date Category Description Ad Size Total Cost 01/14/2021 Legal Notices PUBLIC HEARING NOTICE Any public hearings advertised he 1 x 154 L 1,474.48 Publisher of the Roanoke Times 1, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE An was published in said newspapers on the following dates: 12/29,01/05/2021 The First insertion being given ... 12129/2020 Newspaper reference: 0001170215 Billing Swor oand subscribed Before me this Thursday, January 21, 2021 Notary Pubftaron R Carsten NOTARY PUBLIC State of Virginia Commonwealth of Virginia County of Hanover Notary Registration NUmber 329549 Comrnission Expires July 31 20 ?1 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4th floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. These public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons shall be afforded an Opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online or may be obtained digitally by emailing planningr4: roanokeva gov. If you are a person with a disability who needs accommodations for any Public hearings advertised herein, please contact the City Clerk's office, (540)853 -2541, by noon, Friday, January 8, 2021. The City of Roanoke Planning Commission will hold a public hearing on January 11, 2021, at 1:30 p.m., or as soon thereafter as the matters may be heard, to consider the following matters. All persons wishing to address the Planning Commission must sign -up with the Secretary to the Planning Commission by emailing pianning@roanokeva.gov or by calling (540)853 -1330 by noon, Friday, January 8, 2021. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Planning Commission at planning @roanokeva.gov on or prior to noon, Friday, January 8, 2021. Application by MCE Owner Occupied, LLP (formerly 1 &K HTTC, LLP) and MFF Holdings, LLC, to amend the conditions proffered as part of a previous rezoning at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue NE, bearing Official Tax Map Nos. 3410302, 3410303, 3410304, 3410305, 3410306, and 3410307, respectively, previously rezoned with conditions through the adoption of Ordinance 41190. 071618 on July 16, 20111 The amendments to the proffers propose to change the related development plan and Increase the maximum number of enrolled students from 90 to 120. The zoning of the property will remain IN, Institutional District, permitting these land uses only: daycare center, child; educational facilities, elementary /middle/ secondary : and/or park or playground, with no maximum density or floor area ratio. The comprehensive plan designates the property for institutional use. The proposed use of the property is daycare center, child; educational facilities, elementary/ middle /secondary; and/or park or playground. Application from Charles Kostelni representing Walker Machine and Foundry Co. to vacate a portion of 20 foot wide alley that extends southwest from Russell Avenue SW along the eastern boundary of Official Tax Map No. 1420815 and along the western boundary of Official Tax Map Nos. 1420834, 1420833, 1420832, 1420831, 1420830, and 1420829, and extending west along the northern boundary of Official Tax Map No. 1420828 to terminate at a line perpendicular to the remaining alley extending from the northwest corner of Official Tax Map No. 1420828 to the southern corner of Official Tax Map No. 1420815. Application from Randal Johnson to vacate an approximately 500 square foot semi - circular extension on the west side of an undeveloped 10 foot alley that extends from Connecticut Avenue NE intersecting another undeveloped 10 foot alley extending from Plantation Road NE, such semi• circular extension adjacent to only Official Tax Map No. 3040719. The Portion of the alley to be vacated was dedicated to the City of Roanoke pursuant to the terms of a closure that was the subject of Ordinance No. 29146, adopted on June 20,1988. Application from Paul Phillips representing Freedom First Credit Union to vacate a 15 foot wide right-of- way that extends 50 feet west and Perpendicular from 3rd Street SE and is bounded by Official Tax Map Nos. 4012014,4012016, and 4012013, Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matters on January 19, 2021, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 451), Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. Citizens are advised that the date on which these matters will be heard is a departure from the usual date on which such matters are heard by City Council. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Cecelia F. McCoy, CMC, City Clerk (1170215) PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4th floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. These public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online or may be obtained digitally by emailing planningEt roanokeva.gov. If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853 -2541, by noon, Friday, January 8, 2021. The City of Roanoke Planning Commission will hold a public hearing on January 11, 2021, at 1:30 p.m., or as soon thereafter as the matters may be heard, to consider the following matters. All persons wishing to address the Planning Commission must sign -up with the Secretary to the Planning Commission by emailing planning((—t),roanokeva.gov or by calling (540)853 -1330 by noon, Friday, January 8, 2021. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Planning Commission at plannin�r�,c4roanokeva.� ov on or prior to noon, Friday, January 8, 2021. Application by MCE Owner Occupied, LLP (formerly J &K HTTC, LLP) and MFF Holdings, LLC, to amend the conditions proffered as part of a previous rezoning at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue NE, bearing Official Tax Map Nos. 3410302, 3410303, 3410304, 3410305, 3410306, and 3410307, respectively, previously rezoned with conditions through the adoption of Ordinance 41190- 071618 on July 16, 2018. The amendments to the proffers propose to change the related development plan and increase the maximum number of enrolled students from 90 to 120. The zoning of the property will remain IN, Institutional District, permitting these land uses only: daycare center, child; educational facilities, elementary /middle /secondary; and /or park or playground, with no maximum density or floor area ratio. The comprehensive plan designates the property for institutional use. The proposed use of the property is daycare center, child; educational facilities, elementary /middle /secondary; and /or park or playground. Application from Charles Kostelm representing Walker Machine and Foundry Co. to vacate a portion of 20 foot wide alley that extends southwest from Russell Avenue SW along the eastern boundary of Official Tax Map No. 1420815 and along the western boundary of Official Tax Map Nos. 1420834, 1420833, 1420832, 1420831, 1420830, and 1420829, and extending west along the northern boundary of Official Tax Map No. 1420828 to terminate at a line perpendicular to the remaining alley extending from the northwest corner of Official Tax Map No. 1420828 to the southern corner of Official Tax Map No. 1420815. Application from Randal Johnson to vacate an approximately 500 square foot semi- circular extension on the west side of an undeveloped 10 foot alley that extends from Connecticut Avenue NE intersecting another undeveloped 10 foot alley extending from Plantation Road NE, such semi- circular extension adjacent to only Official Tax Map No. 3040719. The portion of the alley to be vacated was dedicated to the City of Roanoke pursuant to the terms of a closure that was the subject of Ordinance No. 29146, adopted on June 20, 1988. Application from Paul Phillips representing Freedom First Credit Union to vacate a 15 foot wide right -of -way that extends 50 feet west and perpendicular from 3rd Street SE and is bounded by Official Tax Map Nos. 4012014, 4012016, and 4012013. Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matters on January 19, 2021, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. Citizens are advised that the date on which these matters will be heard is a departure from the usual date on which such matters are heard by City Council. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Cecelia F. McCoy, CMC, City Clerk Please publish in newspaper on Tuesday, December 29, 2020, and Tuesday, January 5, 2021. Please bill and send affidavit of publication to: Tina M. Carr Secretary to the Planning Commission Secretary to the Board of Zoning Appeals Planning, Building, & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 170 Roanoke, VA 24011 540/853 -1730 tina.carr(iUroanokeva.gov Please send affidavit of publication to: Cecelia F. McCoy, CMC, City Clerk 215 Church Avenue, S.W., Suite 456 CECELIA F. NICCOY, CINIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCaroanokeya.goy January 5, 2021 Randal Johnson 2729 Plantation Road, N. E. Roanoke, Virginia 24012 Dear Mr. Johnson: CECELIA T. NVEBB, CMC Depute City Clerk A public hearing has been advertised to be heard by the City Planning Commission on Monday, January 11 at 1:30 p.m. in regard to your request to vacate an approximately 500 square foot semi - circular extension on the west side of an undeveloped 10 -foot alley that extends from Connecticut Avenue, N. E. intersecting another undeveloped 10 -foot alley extending from Plantation Road, N. E. The portion of the alley to be vacated was dedicated to the City of Roanoke pursuant to the terms of a closure that was the subject of Ordinance No. 29146, adopted on June 20, 1988. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Tuesday, January 19 at 7:00 p.m., pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on Monday, January 11. These public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of this matter. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Cwt Cecelia F. McCoy, CMC City Clerk Enclosure c: Tina Carr, Secretary to the City Planning Commission CECELIA F. NICCOV, CHIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerkCa roanokeVirginia.gov January 5, 2021 Dear Ladies and Gentlemen: CECELIA T. NVEBB, CMC Depute City Clerk A public hearing has been advertised to be heard by the City Planning Commission on Monday, January 11 at 1:30 p.m. in regard to a request by Randal Johnson to vacate an approximately 500 square foot semi - circular extension on the west side of an undeveloped 10 -foot alley that extends from Connecticut Avenue, N. E. intersecting another undeveloped 10 -foot alley extending from Plantation Road, N. E. The portion of the alley to be vacated was dedicated to the City of Roanoke pursuant to the terms of a closure that was the subject of Ordinance No. 29146, adopted on June 20, 1988. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Tuesday, January 19 at 7:00 p.m., pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on Monday, January 11. These public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of this matter. This letter is provided for your information as an interested party and /or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Cecelia F. McCoy, CIVIC City Clerk Enclosure c: Tina Carr, Secretary to the City Planning Commission Adjoining Property Owners and Interested Parties January 5, 2021 Page 2 PC: Reliable Tank Line, LLC, P. O. Box 2736, Winston Salem, North Carolina 27102 JD Investment Enterprises, LLC, 2159 Labellevue Drive, Roanoke, Virginia 24012 Estes Express Lines, 3601 W. Broad Street, Richmond, Virginia 23230 DJDKO Holdings, LLC, 1530 Plantation Road, N. E., Roanoke, Virginia 24012 CECELIA F. DICCOY, CHIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCaroanokeva.gov Paul Phillips President and CEO Freedom First Credit Union 5240 Valleypark Drive Roanoke, Virginia 24019 Dear Mr. Phillips: I am enclosing copy of Ordinance and closing a public right -of -way bounded by Official Tax Map Nos. January 20, 2021 No. 41983 - 011921 permanently in the City of Roanoke locate d 4012014, 4012016, and 4012013. CECELIA T. WEBB, CMC Deputy City Clerk vacating, discontinuing at 3rd Street, S. E., Paragraph 8 states that the applicant shall submit to the Subdivision Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for the City of Roanoke, a subdivision plat, with such plat combining all properties which would otherwise dispose of the land within the right -of -way to be vacated in a manner consistent with law, and retaining appropriate easements, together with the right of ingress and egress over the same, for the installation and maintenance of any and all existing utilities that may be located within the right -of -way. Paragraph 9 states that Prior to receiving all required approvals of the subdivision plat referenced in the previous paragraph, the applicant shall give to the Treasurer for the City of Roanoke a certified check or cash in the amount of fifteen thousand seven hundred and five dollars ($15,705.00) as consideration pursuant to Section 15.2 -2008, Code of Virginia (1950), as amended, for the vacated right -of -way, or offset the valuation with improvements made within the public right -of -way that are approved by the Agent for the Planning Commission and executed through a memorandum of understanding between the applicant and the City of Roanoke. Furthermore, the applicant shall, upon meeting all other conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are recorded in such Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the applicant, and the names of any other parties in interest who may so request, as Grantees, and pay such fees and charges as are required by the Clerk to effect such recordation. Paul Phillips January 20, 2021 Page 2 The applicant shall, upon a certified copy of Ordinance No. 41983 - 011921 being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia, where deeds are recorded in such Clerk's Office, file with the City Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. Lastly, If the above conditions have not been met within a period of one year from the date of the adoption of this ordinance, then such ordinance will be null and void with no further action by City Council being necessary, unless extended by the Agent for the Planning Commission for an additional six (6) months prior to the end of the one year period. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 19, 2021, and is in full force and effect upon its passage. Sincerely, CtCACL,4— S- Cecelia F. McCoy, CMC City Clerk Enclosure PC: The Rescue Mission of Roanoke, Inc., P. O. Box 11525, Roanoke, Virginia 24022 Larry R. Bly, P. O. Box 1581, Roanoke, Virginia 24007 The Honorable Brenda Hamilton, Circuit Court Clerk Robert S. Cowell, Jr., City Manager W. Brent Robertson, Assistant City Manager for Community Development Chris Chittum, Director of Planning Building and Development Timothy Spencer, City Attorney Laura M. Carini, Assistant City Attorney Jillian Papa Moore, Planning Commission Agent Susan Lower, Director of Real Estate Valuation Luke Pugh, City Engineer Tina Carr, Secretary, City Planning Commission 1, i PUBLIC RIGHT OF WAY LOCATED ADJACENT TO OFFICIAL TAX MAP NOS. 4012014,4012016 and 4012013 PROPERTY OWNER: CITY OF ROANOKE IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of January, 2021. No. 41983 - 011921. AN ORDINANCE permanently vacating, discontinuing and closing a public right -of -way in the City of Roanoke located at 3rd Street, S.E., bounded by Official Tax Map Nos. 4012014, 4012016, and 4012013, as more particularly described hereinafter; and dispensing with the second reading of this ordinance by title. WHEREAS, Paul Phillips representing Freedom First Credit Union filed an application with the Council of the City of Roanoke, Virginia ( "City Council "), in accordance with law, requesting City Council to permanently vacate, discontinue and close a certain public right -of- way described hereinafter; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §30 -14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held on such application by City Council on January 19, 2021, after due and timely notice thereof as required by §30 -14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such application; WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right -of -way have been properly notified; and WHEREAS, from all of the foregoing, City Council considers that no inconvenience will result to any individual or to the public from permanently vacating, discontinuing and closing such public right -of -way. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that the public right -of -way situated in the City of Roanoke, Virginia, and more particularly described as follows: Approximately 750 square foot remnant of an alley extending from 3rd Street, S.E., and is bounded by Official Tax Map Nos. 4012014, 4012016, and 4012013, be, and is hereby permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofar as City Council is empowered so to do with respect to the closed portion of the right -of -way, reserving however, to the City of Roanoke and any utility company or public authority, including, specifically, without limitation, providers to or for the public of cable television, electricity, natural gas, telephone service, or stormwater, an easement for sanitary sewer and water mains, television cable, electric wires, gas lines, telephone lines, stormwater facilities, and related facilities that may now be located in or across such public right -of -way, together with the right of ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to include the right to remove, without the payment of compensation or damages of any kind to the owner, any landscaping, fences, shrubbery, structure or any other encroachments on or over the easement which impede access for maintenance or replacement purposes at the time such work is undertaken; such easement or easements to terminate upon the later abandonment of use or permanent removal from the above - described public right -of -way of any such municipal installation or other utility or facility by the owner thereof. 2 I . The applicant shall submit to the Subdivision Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for the City of Roanoke, a subdivision plat, with such plat combining all properties which would otherwise dispose of the land within the right -of -way to be vacated in a manner consistent with law, and retaining appropriate easements, together with the right of ingress and egress over the same, for the installation and maintenance of any and all existing utilities that may be located within the right- of-way. 2. Prior to receiving all required approvals of the subdivision plat referenced in the previous paragraph, the applicant shall give to the Treasurer for the City of Roanoke a certified check or cash in the amount of fifteen thousand seven hundred and five dollars ($15,705) as consideration pursuant to §15.2 -2008, Code of Virginia (1950), as amended, for the vacated right -of -way, or offset the valuation with improvements made within the public right -of -way that are approved by the Agent for the Planning Commission and executed through a memorandum of understanding between the applicant and the City of Roanoke. 3. The applicant shall, upon meeting all other conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are recorded in such Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the applicant, and the names of any other parties in interest who may so request, as Grantees, and pay such fees and charges as are required by the Clerk to effect such recordation. 4. The applicant shall, upon recording a certified copy of this ordinance with the Clerk of the Circuit Court of the City of Roanoke, Virginia, where deeds are recorded in such Clerk's Office, file with the City Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. 5. If the above conditions have not been met within a period of one year from the date of the adoption of this ordinance, then such ordinance will be null and void with no further action by City Council being necessary, unless extended by the Agent for the Planning Commission for an additional six (6) months prior to the end of the one year period. 6. Pursuant to the provisions of § 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. M STATEMENT OF CONFLICT OF INTEREST I Robert L. Jeffrey, Jr. state that I have a personal interest in agenda items 1. A. 4. and 1. A. 5. of the January 19, 2021 evening City Council Meeting regarding the vacation of certain rights of way that will benefit Freedom First Credit Union, because Freedom First Credit Union is a client of mine. Therefore, pursuant to Virginia Code Section 2.2 -3112, I must refrain from participation in these matters. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 19th day of January 2021. (Seal) Ro ert �ffr , YF CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 19, 2021 Subject: Application from Paul Phillips representing Freedom First Credit Union to vacate a 15 foot wide right -of -way that extends 50 feet west and perpendicular from 3rd Street SE and is bounded by Official Tax Map Nos. 4012014, 401 2016, and 4012013. Recommendation The Planning Commission held a public hearing on Monday, January 11, 2021. By a vote of 7 -0, the Commission recommended approval of the vacation of right -of -way as requested, contingent upon the following conditions: The applicant shall submit a subdivision plat to the Agent for the Planning Commission, receive all required approvals of, and record the plat with the Clerk of the Circuit Court for the City of Roanoke. Such plat shall combine all properties which would otherwise dispose of the land within the right -of -way to be vacated in a manner consistent with law, and retain appropriate easements for the installation and maintenance of any and all existing utilities that may be located within the right -of -way, including the right of ingress and egress. 2. Prior to receiving all required approvals of the subdivision plat referenced in the previous paragraph, the applicant shall, as consideration pursuant to §1 5.2 -2008, Code of Virginia (1950), as amended, for the vacated right -of -way, either give to the Treasurer for the City of Roanoke a certified check or cash in the amount of $15,705 or offset the valuation with improvements made within the public right -of -way that are approved by the Agent for the Planning Commission and executed through a memorandum of understanding between the applicant and the City of Roanoke. 3. Upon meeting all conditions to the granting of the application, the applicant shall deliver a certified copy of this ordinance for recordation to the Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the petitioner, and the names of any other parties in interest who may so request, as Grantees. The applicant shall pay such fees and charges as are required by the Clerk to effect such recordation. 4. Upon recording a certified copy of this ordinance with the Clerk of the Circuit Court of the City of Roanoke, Virginia, the applicant shall file with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. 5. If the above conditions have not been met within a period of twelve (12) months from the date of the adoption of this ordinance, then such ordinance will be null and void with no further action by City Council being necessary, unless extended by the Agent for the Planning Commission for an additional six (6) months prior to the end of the twelve (12) month period. Application Information: Request: Vacate a 15 foot by 50 foot remnant of a right -of -way extending from 3rd Street SE. Applicant: Paul Phillips City Staff Person: Wayne Leftwich, Senior City Planner Official Tax Nos.: Adjacent to Official Tax Map Nos. 4012014, 401 2016, and 4012013 Site Area: 750 square feet Relevant Plans: Downtown Roanoke 2017 Plan, 2017 Filing Date: November 24, 2020 Background: The applicant seeks to vacate an approximately 750 square foot remnant of an alley extending from 3rd Street SE. The other portions of the alley, as it previously extended west were vacated by Ordinance No. 1 5830 adopted on .June 15, 1964, and Ordinance No. 15455 adopted on November 4, 1963, and amended by Ordinance No. 15559 adopted on October 12, 1964. The applicant is seeking vacate the remaining right -of -way remnant in order to redevelop the block spanning from Tazewell Avenue SE to Bullitt Avenue SE between 3'd Street SE and the railroad corridor. The new development will create a new Freedom First Credit Union location and will bring a significant number of jobs to Roanoke's Downtown. Considerations: The primary consideration in vacating a public right -of -way is any inconvenience that the vacation may create. Impact of Street Vacation to Public Accessibility: The remnant right -of -way to be vacated is not marked and is indiscernible from the private property that is currently functioning as a parking lot. As the rest of the right -of -way has been vacated, the current right -of -way provides no access and dead -ends without connecting to another street or right -of -way. The surrounding parcels have frontage and access from either 3rd Street SE or Bullitt Avenue SE. Impact of Street Vacation to Public Services: The proposed vacation does not impact delivery of any city services or services from utility companies. Consistency with Comprehensive Plan: The City's Comprehensive Plan states that Roanoke will have a sustainable, diverse economic base and supports revitalization of underutilized commercial and industrial sites. The proposed alley vacation will help the expansion of a business through utilization of vacant and underutilized property. The Downtown Roanoke 2017 Plan calls for supporting infill development and expanding the reach of Downtown. The proposed alley vacation and proposed redevelopment is consistent with this policy. Policy /Action Repair voids in the streetscape and improve the pedestrian realm, while supporting infill development. Capitalize on the expansion of the South Jefferson Redevelopment Area. Plan I Applicability to matter Downtown Roanoke 2017 Plan % Policy 2 -B Downtown Roanoke 2017 Plan, Policy 3 -B Comments on Application: Public Utilities: Cox Cable was amenable to the vacation. The vacation will allow for the development of a Freedom First Credit Union location on a block that is predominantly surface parking. The redevelopment will help build stronger connections between the core of Downtown and the Innovation Corridor. Roanoke Gas was amenable to the vacation stating that there were no active gas lines in the described alleyway to be closed. ' Downtown Roanoke 2017, City of Roanoke, 2017 3 The Western Virginia Water Authority was amenable to the vacation stating that there would be no impact to WVWA utilities. No comments were received from Appalachian Power Company and Verizon. City Departments: All City Departments are amenable to the vacation. Parks and Recreation stated that they would like to see the sidewalk extended down 3'd Street SE as redevelopment occurs. Planning Commission Work Session: No comments. Public Comments: No public comments have been received. Planning Commission Public Hearing: No comments. Conclusions and Recommendations: The vacation would not create an inconvenience and the application is consistent with the City's Comprehensive Plan and the Downtown Roanoke 2017 Plan. The proposed vacated section of right -of -way will be incorporated into the adjoining properties. Karri B. Atwood, Chair City Planning Commission Distribution: Robert S. Cowell, Jr., City Manager W. Brent Robertson, Assistant City Manager Chris Chittum, Director of Planning Building & Development Wayne Leftwich, Senior City Planner Timothy Spencer, City Attorney Laura M. Carini, Assistant City Attorney Paul Phillips, Freedom First Credit Union James McKell, Freedom First Credit Union Bill Hume, AIA, Interactive Design Group Darcy McGrath, AIA, Interactive Design Group George Assaid, Interactive Design Group Date: November 24, 2020 All submittals must be typed and include all required documentation and a check for the filing fee. Application is hereby submitted for street or alley vacation for the property located at: Location and description of street or alley to be closed: 15' wide alley located at 605 3rd St. SE in between Tax # 4012013, 4012014, and 4012016. See attached Alta /NSPS Land Title Survey for location and parameters (page 3 of this application and also Exhibit 1). Also find the attached email from the Western Virginia Water Authority (WVWA) noting the WVWA has no objection to the alley vacation (page 4 of this application). Proposed use of Vacated street or alley: Alley area to be utilized as part of the proposed office building /parking development for the entire site known as 605 3rd St. SE. Alley to be vacated without encumbrance of right -of -ways, easements, etc. Name of Applicant/Contact Person: Paul Phillips, President/CEO Freedom First Credit Union Mailing Address: 5240 Valleypark Drive, Roanoke, VA 24019 Telephone: ( ) 540- 378 -8949 Fax: ( ) 540 - 375 -7790 E -mail: Pphillips @freedomfirst.com 605 3rd ST SE _ Alley Vacation November 17, 2020 1:2,133 0 0.0175 0.035 0.07 mi 0 0.0275 0.055 0.11 km City of Roanoke, Eagle View Gty of Roanoke R' a as €t€ 8 �R a� ,6! E'6 R rx g a Pig F; O ON O G � 9 iR 1A RaA Cd > M pxp p $$ 1 18 Y I S' Pp 0 mu � ^ 4 F} SS5S 53333 cgcg p� 99 € 6 g a 5 1 TI MM $ -g M _ F W yy M m w b P p�� p g Y y 5 t 7 MINIM T � LALA R'yn w a g Pig F; O ON O 9 iR 1A RaA Cd > M pxp p $$ 1 18 Y I S' Pp 0 mu A a 4 a 5 � 1 ^t O ) _ �4 e� x a m a S a M m 4ll ,01 I I Q'v o' 9I Q� 1 NIP���A Aul a � R' Ai �G R a; y € AYHa �y V yn a � � y�� b g� gb s �_g � � � � � �ps,i• o� R, �0� w � doh off] y" ' gA 09 a � 4 nennC 1/ 1 Ar„ I W M TE' December 3, 2019 �� Lumsden Associates, P.C. 4664 BRAMBLETON AVENUE, SW PHONE: (540) ]]4 -9411 ...o.. P.O. BOX 20669 FAX: (540) ]]2 -9495 ENGINEERS SURVEYORS PLANNERS ROANOKE, VIRGINIA 24018 WW W.LUMSDENPC.COM .e. r - 20' O ON O 9 iR 1A RaA Cd > M pxp p i gg jR mu A a 4 a 5 AYHa �y V yn a � � y�� b g� gb s �_g � � � � � �ps,i• o� R, �0� w � doh off] y" ' gA 09 a � 4 nennC 1/ 1 Ar„ I W M TE' December 3, 2019 �� Lumsden Associates, P.C. 4664 BRAMBLETON AVENUE, SW PHONE: (540) ]]4 -9411 ...o.. P.O. BOX 20669 FAX: (540) ]]2 -9495 ENGINEERS SURVEYORS PLANNERS ROANOKE, VIRGINIA 24018 WW W.LUMSDENPC.COM .e. r - 20' 3rd Street SE Alley Vacation Map November 13, 2020 1:1,066 0 0.0075 0.015 0.03 mi 0 0.0125 0.025 0.05 km Qty of Roanoke, Eagle View Qty of Roanoke FREEDOM FIRST CREDIT UNION THE RESCUE MISSION OF ROANOKE INC BLY LARRY R 5240 VALLEY PARK DR PO BOX 11525 PO BOX 1581 ROANOKE, VA 24019 ROANOKE, VA 24022 ROANOKE, VA 24007 PLANNING BUILDING AND DEVELOPMENT �q Noel C. Taylor Municipal Building 215 Church Avenue SW, Room 170 7? Roanoke, Virginia 24011 ROA N O KE Phone: 540-853-1730 Email: planningAroanokeva.gov December 23, 2020 Dear Adjoining Property Owner and /or Interested Party: Subject: Application from Paul Phillips representing Freedom First Credit Union to vacate a 15 foot wide right -of -way that extends 50 feet west and perpendicular from 3rd Street SE and is bounded by Official Tax Map Nos. 4012014, 4012016, and 4012013. The complete application can be viewed on the Planning, Building, & Development website at httpJ/roanokeva.gov /1088 /Planning- Commission. The Roanoke City Planning Commission is scheduled to consider the application described above at its public hearing: Monday, January 11, 2021, 1:30 p.m. This public hearing will be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of this matter. All persons wishing to address the Planning Commission must sign -up with the Secretary to the Planning Commission by emailing planning Ca)roanokeva.gov or by calling (540) 853 -1330 by noon, Friday, January 8, 2021. Persons who register to speak will be provided with information to present their testimony via electronic communication means. Written comments of interested persons will be received by the Secretary to the Planning Commission at planning a- roanokeva.gov on or prior to noon, Friday, January 8, 2021. According to real estate records, you own property that is adjoining the subject property or are an interested party. If you care to make any comments concerning this request, you are welcome to register to speak at the meeting or email your comments to the Secretary to the Planning Commission, as described above. To determine if there are changes to the status of this request, please see the agenda package for the Planning Commission public hearing, which will be posted online at http: / /roanokeva.gov /1088 /Planninga- Commission one week prior to the hearing or contact me at (540) 853 -1730 for additional information. Very truly yours, Tina M. Carr Secretary to the Planning Commission AFFIDAVIT REQUEST: Application from Paul Phillips representing Freedom First Credit Union to vacate a 15 foot wide right -of -way that extends 50 feet west and perpendicular from 3rd Street SE and is bounded by Official Tax Map Nos. 4012014, 4012016, and 4012013. COMMONWEALTH OF VIRGINIA ) TO -WIT: CITY OF ROANOKE ) The affiant, Tina M. Carr, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2 -2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first -class mail this 2:3. 2020, notices of a public hearing to be held on this v , 2021, on the request captioned above to the owner or agent of the parcels as set out on the attached. Tina M. Carr SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this -? day of pEL�M BED , 2020. Notary u lic SONJA PARKER 0es��•• Notary Public commonwealth of Virginia Reg. #7727149 M n Expires: M 0 �. The Roanoke Times Account Number Roanoke, Virginia 6011439 Affidavit of Publication Date CITY OF ROANOKE - PDB January 21, 2021 Attn Tina Carr 215 CHURCH AVE ROOM 166 ROANOKE, VA 24011 Date Category Description Ad Size Total Cost 0111412021 Legal Notices PUBLIC HEARING NOTICE Any public hearings advertised he 1 x 154 L 1,474.48 Publisher of the Roanoke Times 1, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE An was published in said newspapers on the following dates: 12129, 01/05/2021 The First insertion being given ... 12129/2020 Newspaper reference: 0001170215 Billing Repres Savor and subscribed Before me this Thursday, January 21, 2021 Notary Pubftaron R Carsten NOTARY PUBLIC State of Virginia Commonwealth of Virginia County of Hanover Notary Registration Number 32954(: Commission Expires July 31 2021 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4th floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. These Public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online or may be obtained digitally by emailing plan n i ng ra roanokcva.gov, If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853.2541, by noon, Friday, January 8, 2021. The City of Roanoke Planning Commission will hold a public hearing on January 11, 2021, at 1:30 p.m., or as soon thereafter as the matters may be heard, to consider the following matters. All persons wishing to address the Planning Commission must sign -up with the Secretary to the Planning Commission by emailing planning @roanokeva.gov or by calling (540)853 -1330 by noon, Friday, January 8, 2021. Persons who register to speak will be provided with Information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic Communication means. Written comments of interested persons will be received by the Secretary to the Planning Commission at planning @roanokeva.gov on or prior to noon, Friday, January 8, 2021. Application by MCE Owner Occupied, LLP (formerly J &K HTTC, LLP) and MFF Holdings, LLC, to amend the conditions proffered as part of a previous rezoning at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue NE, bearing Official Tax Map Nos. 3410302, 3410303, 3410304, 3410305, 3410306, and 3410307, respectively, previously rezoned with conditions through the adoption of Ordinance 41190- 071618 on July 16, 2018. The amendments to the proffers propose to change the related development plan and increase the maximum number of enrolled students from 90 to 120. The zoning of the property will remain IN, Institutional District permitting these land uses only: daycare center, child; educational facilities, elementary /middle/ secondary and/or park or playground, with no maximum density or floor area ratio. The comprehensive plan designates the property for institutional use. The proposed use of the property is daycare center, child; educational facilities, elementary/ middle /secondary; and/or park or playground. Application from Charles Kostelni representing Walker Machine and Foundry Co. to vacate a portion of 20 foot wide alley that extends southwest from Russell Avenue SW along the eastern boundary of Official Tax Map No. 1420815 and along the western boundary of Official Tax Map Nos. 1420834, 1420833, 1420832, 1420831, 1420830, and 1420829, and extending west along the northern boundary of Official Tax Map No. 1420828 to terminate at a line perpendicular to the remaining alley extending from the northwest corner of Official Tax Map No. 1420828 to the southern corner of Official Tax Map No. 1420815. Application from Randal Johnson to vacate an approximately 500 square foot semi - circular extension on the west side of an undeveloped 10 foot alley that extends from Connecticut Avenue NE intersecting another undeveloped 10 foot alley extending from Plantation Road NE, such semi. circular extension adjacent to only Official Tax Map No. 3040719. The Portion of the alley to be vacated was dedicated to the City of Roanoke pursuant to the terms of a closure that was the subject of Ordinance No. 29146, adopted on June 20, 1988. Application from Paul Phillips representing Freedom First Credit Union to vacate a 15 foot wide right -of- way that extends 50 feet west and perpendicular from 3rd Street SE and is bounded by Official Tax Map Nos. 4012014, 4012016, and 4012013. Tina M. Carr, Secretary, City Planning Commission CitYCowcil will hold a public hearing on the aforesaid matters on January 19, 2021, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 45D, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. Citizens are advised that the date on which these matters will be heard Is a departure from the usual date on which such matters are heard by City Council. Persons who register to speak will be provided with Information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Cecelia F, McCoy, CMC, City Clerk (1170215) PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, 4`h floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. These public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online or may be obtained digitally by emailing lanninLtroanokeva.t;ov. If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853 -2541, by noon, Friday, January 8, 2021. The City of Roanoke Planning Commission will hold a public hearing on January 11, 2021, at 1:30 p.m., or as soon thereafter as the matters may be heard, to consider the following matters. All persons wishing to address the Planning Commission must sign -up with the Secretary to the Planning Commission by emailing lin n ((—t;roanokeva.gov or by calling (540)853 -1330 by noon, Friday, January 8, 2021. Persons who register to speak will be provided with infonnation to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. Written comments of interested persons will be received by the Secretary to the Planning Commission at plannin�� Ci. roanokeva.��ov on or prior to noon, Friday, January 8, 2021. Application by NICE Owner Occupied, LLP (formerly J &K HTTC, LLP) and MFF Holdings, LLC, to amend the conditions proffered as part of a previous rezoning at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue NE, bearing Official Tax Map Nos. 3410302, 3410303, 3410304, 3410305, 3410306, and 3410307, respectively, previously rezoned with conditions through the adoption of Ordinance 41190-071618 on July 16, 2018. The amendments to the proffers propose to change the related development plan and increase the maximum number of enrolled students from 90 to 120. The zoning of the property will remain IN, Institutional District, permitting these land uses only: daycare center, child; educational facilities, elementary /middle /secondary; and /or park or playground, with no maximum density or floor area ratio. The comprehensive plan designates the property for institutional use. The proposed use of the property is daycare center, child; educational facilities, elementary /middle /secondary; and /or park or playground. Application from Charles Kostelm representing Walker Machine and Foundry Co. to vacate a portion of 20 foot wide alley that extends southwest from Russell Avenue SW along the eastern boundary of Official Tax Map No. 1420815 and along the western boundary of Official Tax Map Nos. 1420834, 1420833, 1420832, 1420831, 1420830, and 1420829, and extending west along the northern boundary of Official Tax Map No. 1420828 to terminate at a line perpendicular to the remaining alley extending from the northwest corner of Official Tax Map No. 1420828 to the southern corner of Official Tax Map No. 1420815. Application from Randal Johnson to vacate an approximately 500 square foot semi- circular extension on the west side of an undeveloped 10 foot alley that extends from Connecticut Avenue NE intersecting another undeveloped 10 foot alley extending from Plantation Road NE, such semi- circular extension adjacent to only Official Tax Map No. 3040719. The portion of the alley to be vacated was dedicated to the City of Roanoke pursuant to the terms of a closure that was the subject of Ordinance No. 29146, adopted on June 20, 1988. Application from Paul Phillips representing Freedom First Credit Union to vacate a 15 foot wide right -of -way that extends 50 feet west and perpendicular from 3rd Street SE and is bounded by Official Tax Map Nos. 4012014, 4012016, and 4012013. Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matters on January 19, 2021, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. Citizens are advised that the date on which these matters will be heard is a departure from the usual date on which such matters are heard by City Council. Persons who register to speak will be provided with information to present their testimony via electronic communication means in the event the public hearing is conducted using electronic communication means. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Cecelia F. McCoy, CMC, City Clerk Please publish in newspaper on Tuesday, December 29, 2020, and "Tuesday, January 5, 2021. Please bill and send affidavit of publication to: Tina M. Carr Secretary to the Planning Commission Secretary to the Board of Zoning Appeals Planning, Building, & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 170 Roanoke, VA 24011 540/853 -1730 tina.CXT6i10anokeva.go� Please send affidavit of publication to: Cecelia F. McCoy, CMC, City Clerk 215 Church Avenue, S.W., Suite 456 CECELIA F. AICCOY, CHIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerkC roanokeca.gov January 5, 2021 Paul Phillips President and CEO Freedom First Credit Union 5240 Valleypark Drive Roanoke, Virginia 24019 Dear Mr. Phillips: CECELIA T. WEBB, CMC Depute City Clerk A public hearing has been advertised to be heard by the City Planning Commission on Monday, January 11 at 1:30 p.m. in regard to your request as a representative of Freedom First Credit Union to vacate a 15 -foot wide right -of -way that extends 50 -feet west and perpendicular from 3rd Street, S. E. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Tuesday, January 19 at 7:00 p.m., pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on Monday, January 11. These public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of this matter. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure c: Tina Carr, Secretary to the City Planning Commission CECELIA F. NICCOY, CNIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkii roanokeva.gov January 5, 2021 Dear Ladies and Gentlemen: CECELIA T. WEBB, CN1C Depute City Clerk A public hearing has been advertised to be heard by the City Planning Commission on Monday, January 11 at 1:30 p.m. in regard to a request of Paul Phillips, President and CEO, Freedom First Credit Union, to vacate a 15 -foot wide right -of -way that extends 50 -feet west and perpendicular from 3rd Street, S. E. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Tuesday, January 19 at 7:00 p.m., pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on Monday, January 11. These public hearings may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of this matter. This letter is provided for your information as an interested party and /or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure c: The Rescue Mission of Roanoke, Inc., P. O. Box 11525, Roanoke, Virginia 24022 Larry R. Bly, P. O. Box 1581, Roanoke, Virginia 24007 Tina Carr, Secretary to the City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of January, 2021. No. 41984 - 011921. AN ORDINANCE authorizing the vacation of two (2) 15' public utility easements across the following properties owned by Freedom First Federal Credit Union ( "Freedom First "): (i) Roanoke Official Tax Map No. 4012008, located at 401 3rd Street, S.E., (ii) Roanoke Official Tax Map No. 4012009, located at 0 3rd Street, S.E., (iii) Roanoke Official Tax Map No. 4012013, located at 0 3rd Street, S.E., and (iv) Roanoke Official Tax Map No. 4012016, located at 120 Bullitt Avenue, S.E , at Freedom First's request; and dispensing with the second reading by title of this ordinance. WHEREAS, a public hearing was held January 19, 2021, pursuant to Sections 15.2 -1800 and 15.2 -1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on the proposed vacations of the public utility easements. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized, for and on behalf of the City, to execute the necessary documents providing for the vacation of two (2) 15' public utility easements across the following properties owned by Freedom First: (i) Roanoke Official Tax Map No. 4012008, located at 401 3rd Street, S.E., (ii) Roanoke Official Tax Map No. 4012009, located at 0 3rd Street, S.E., (iii) Roanoke Official Tax Map No. 4012013, located at 0 3rd Street, S.E., and (iv) Roanoke Official Tax Map No. 4012016, located at 120 Bullitt Avenue, S.E., at Freedom First's request, in order for Freedom First to alleviate any further encumbrances on its properties, as more particularly set forth in the City Council Agenda Report dated January 19, 2021. 2. All documents necessary for this vacation shall be in a form approved by the City Attorney. O- Vacate PUE— Freedom First (1.19.21) 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: (?.tt'dtj-L' J— me, City Clerk O- Vacate PUE— Freedom First (1.19.21) CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 19, 2021 Subject: Vacation of an Existing 15' Public Utility Easement Associated with Vacated Alleys on Tax Map Nos. 4012008 and 4012009 and a Second 15' Public Utility Easement Associated with Tax Map Nos. 4012013 and 4012016 Background: Freedom First Federal Credit Union (Freedom First) purchased several parcels along 3rd Street, SE, including the parcels cited in this request and will utilize the parcels for the development of their headquarters. There currently exist two 15' public utility easements held by the City across the area which Freedom First has requested the City to vacate to remove any further encumbrances. The location of one of the easements extends between Tax Map No. 4012008 and 4012009 and used to be an alley which when vacated was retained as a public utility easement. The location of the second public utility easement exists between Tax Map No. 4012013 and 4012016, currently parking lots for the former owner, which also used to be an alley. The easements are not being used, and vacating these two public utility easements alleviates any further encumbrances on their property. Recommended Action: After consideration of comments received at the public hearing and absent comments at the public hearing needing further consideration, adopt the ordinance authorizing the City Manager to execute for the vacation of the two existing public utility easements. All documents are subject to approval as to form by the City Attorney. fnkRobert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Deputy City Manager Amelia C. Merchant, Director of Finance Mark Jamison, P.E., Director of Public Works Luke Pugh, P.E., City Engineer Cassandra L. Turner, Economic Development Specialist soya- l(ops)xvj flpL VINt9L1A'XOM.G.N SfiNMVI. 1 Si OAIA*AS 1 s"""ONi 'fC.•1 ° ff.f-u[ (OK) T V) 6990' AO 401/ «wsu (OH) lw ow A S •MMW NOIMWVW 199► 5;d 4S`sa1BloOssV uopsEun [ n :swL � slx •f +6..�w' •� ILI w a a % g off Milt �r U B .....a } j$ 1 41rimss3 ;s q. ph oily all; Q s9 ® sfa ® ®� •, . 4 2t ®? _" °_app■@ A No �x�l�� 3felieil! �Flrx��e0� � . rv�x r*901 i i sr. � @s 0 �k�a rl Ij 7 fly J s i yy J F , F C(RECEIVED JAN 2 0 2021 RECEIVED OF THE fiY MANAGER SHERMAN M STOVALL, ASSISTANT CITY MGR 215 CHURCH AVE SW, ROOM 364 ROANOKE, VA 24011 The Roanoke Times Roanoke, Virginia Affidavit of Publication Account Number 6017304 Date January 11, 2021 Date Category Description Ad Size Total Cost 01/17/2021 Legal Notices NOTICE OF PUBLIC HEARING The City of Roanoke propos 1 x 79 L 430.24 Publisher of the Roanoke Times 1, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice NOTICE OF PUBLIC HEARING was published in said newspapers on the following dates: 01/08/2021 The First insertion being given ... 01/08/2021 Newspaper reference: 0001175131 Billing Representative Sworn to and subscribed before me this Monday, January 11, 2021 15' 4 - (' -- Notary PubliViaron R Carsten NOTARY PUBLIC State of Virginia Commonwealth of Virginia County of Hanover Notary Registration Number 329549 Commission Expires July 31 2021 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU NOTICE OF PUBLIC HEARING The City of Roanoke proposes to vacate two (2) 15' public utility easements (PUE), across the following properties all owned by Freedom First Federal Credit Union ( "Freedom First "). One PUE is located across Roanoke Official Tax Map No. 4012008, located at 401 3rd Street, S.E., and Roanoke Official Tax Map No. 4012009, located at 0 3rd Street, S.E. The other PUE is located across Roanoke Official Tax Map No. 4012013, located at 0 3rd Street, S.E., and Roanoke Official Tax Map No. 4012016, located at 120 Bullitt Avenue, S.E. The PUEs are not utilized by any utility companies, and Freedom First has requested the easements to be vacated in order for Freedom First to alleviate such encumbrances on its properties. Pursuant to the requirements of Sections 152.1800 and 152-1813, Code of Virginia (1950), as amended, notice is hereby given that the City Council of the City of Roanoke will hold a public hearing on the above matter at its regular meeting to be held on Tuesday, January 19, 2021, commencing at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Further information concerning this matter, including a copy of the proposed deed of vacation between the City of Roanoke and Freedom First, is available from the Office of the City Clerk for the City of Roanoke at (540) 853 -2541 beginning on and after January 8, 2021. All parties and Interested entities may appear via electronic means on the above date and time to be heard on the above matter. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons wishing to address City Council must sign -up with the City Clerk's Office by emailing clerk@roanokevaaov or calling (540) 89.2541 by 12-0 noon, on Tuesday, January 19, 2021. Citizens who register will be provided information to present their testimony via electronic communications means. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 89 -2541, before 12-0 noon on Thursday. January 14, 2021. GIVEN under my hand this 8th day of January, 2021. Cecelia F. McCoy, City Clerk (1175131) NOTICE OF PUBLIC HEARING The City of Roanoke proposes to vacate two (2) 15' public utility easements (PUE), across the following properties all owned by Freedom First Federal Credit Union ( "Freedom First "). One PUE is located across Roanoke Official Tax Map No. 4012008, located at 401 3`d Street, S.E., and Roanoke Official Tax Map No. 4012009, located at 0 3`d Street, S.E. The other PUE is located across Roanoke Official Tax Map No. 4012013, located at 0 3`d Street, S.E., and Roanoke Official Tax Map No. 4012016, located at 120 Bullitt Avenue, S.E. The PUEs are not utilized by any utility companies, and Freedom First has requested the easements to be vacated in order for Freedom First to alleviate such encumbrances on its properties. Pursuant to the requirements of Sections 15.2 -1800 and 15.2 -1813, Code of Virginia (1950), as amended, notice is hereby given that the City Council of the City of Roanoke will hold a public hearing on the above matter at its regular meeting to be held on Tuesday, January 19, 2021, commencing at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Further information concerning this matter, including a copy of the proposed deed of vacation between the City of Roanoke and Freedom First, is available from the Office of the City Clerk for the City of Roanoke at (540) 853 -2541 beginning on and after January 8, 2021. All parties and interested entities may appear via electronic means on the above date and time to be heard on the above matter. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons wishing to address City Council must sign -up with the City Clerk's Office by emailing clerk<i %.roanokeva.�ov or calling (540) 853 -2541 by 12:00 noon, on Tuesday, January 19, 2021. Citizens who register will be provided information to present their testimony via electronic communications means. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853 -2541, before 12:00 noon on Thursday, January 14, 2021. GIVEN under my hand this 8th day of January, 2021. Cecelia F. McCoy, City Clerk Note to Publisher: Please publish in full once in the Legal Section of the Roanoke Times, on Friday, January 8, 2021. Please send affidavit of publication to: Cecelia F. McCoy, City Clerk 4th Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 456 Roanoke, VA 24011 Please send bill to: Sherman M. Stovall, Deputy City Manager 3`d Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, VA 24011 PH- Vacate PUE — Freedom First (1.4.2 1) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of January, 2021. No. 41985 - 011921. AN ORDINANCE authorizing the City Manager to execute a lease agreement with The Orvis Company, Inc., for approximately 3,000 square feet of space in the Center in the Square Parking Garage, located at 11 Campbell Avenue, S.E., Roanoke, Virginia, for the purpose of operating a retail business; and dispensing with the second reading by title of this ordinance. WHEREAS, a public hearing was held on January 19, 2021, pursuant to Sections 15.2- 1800 and 15.2 -1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on the proposed lease. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized, to execute in a form approved by the City Attorney, an agreement with The Orvis Company, Inc., for the lease of approximately 3,000 square feet of space in the Center in the Square Parking Garage, located at 11 Campbell Avenue, S.E., Roanoke, Virginia, for a retail business, for a term of five years, commencing February 1, 2021, and ending January 31, 2022, subject to four (4) additional renewal terms of one(1) year each, as further described in the City Council Agenda Report dated January 19, 2021. 2. The annual base rent for the first year shall be $14,942.76, with monthly rental payments in the amount of $1,245.23. The base rent shall be increased each year at the rate of three percent (3.0 %). In addition to the base rent, the City shall receive additional rent in an amount equal to one and one - quarter percent (1.25 %) of the gross revenue The Orvis Company, Inc. generates from sales on the premises the previous year. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ` City Cierk. O -Orvis Company Lease (1.19.21) 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 19, 2021 Subject: Renew Lease for the Orvis Company, Inc., a Vermont Corporation, for Retail Space in Downtown Roanoke Background: The Orvis Company, Inc., a Vermont Corporation, currently leases approximately 3,000 square feet of retail space from the City of Roanoke pursuant to the terms of a five - year lease agreement with the City. The leased retail space is located on Campbell Avenue, S.E. in a portion of the building commonly known as the Center in The Square Parking Garage. The current lease expires January 31, 2021. Orvis has expressed an interest to renew the current lease for one year due to the current pandemic situation. The City desires to continue leasing the retail space to Orvis. Under the terms of a proposed new lease, the initial term would commence February 1, 2021 and expire January 31, 2022 (New Lease). Orvis will have the option to renew the New Lease upon the expiration of the initial term for four additional one -year terms, upon the mutual agreement of Orvis and City. The rent due under the initial term of the New Lease will begin at a monthly base rent of $1,245.23, together with one and one - quarter percent (1.25%) of the gross revenue from sales generated from the Leased Premises for the previous year. Should the parties exercise the renewal terms of the New Lease, the rent amount will increase three percent (3%) each year from the prior year. A public hearing is required before City Council can consider the lease of publicly owned property. Recommended Action: After consideration of comments received at the public hearing and absent comments at the public hearing needing further consideration, adopt the attached lease authorizing the City Manager to execute for a one -year renewal term. All documents are subject to approval as to form by the City Attorney. - - -IL VA. -_ "_ �- *Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Robert Ledger, Director Economic Development Cassandra L. Turner, Economic Development Specialist LEASE AGREEMENT THIS LEASE AGREEMENT ( "Lease "), made and entered in duplicate on this day of, 2021, by and between the CITY OF ROANOKE, VIRGINIA, a municipal corporation organized under the laws of the Commonwealth of Virginia, hereinafter referred to as "Lessor ", and THE ORVIS COMPANY, INC., a Vermont Corporation, hereinafter referred to as "Lessee ". RECITALS: WHEREAS, the Lessor owns certain property in Roanoke, Virginia, commonly referred to as the Market Square Parking Garage, "hereinafter referred to as the "Garage" located at 11 Campbell Ave SE, Roanoke, VA 24011 in the downtown area of the City, WHEREAS, the Lessee desires to lease approximately 3,000 square feet of retail space located in the Garage for the purpose of selling clothing and other items and products to the public; and WHEREAS, after a public hearing was held on January 19, 2021, pursuant to Section 15.2 -1800 of the Code of Virginia (1950) as amended, Roanoke City Council authorized the execution of this lease agreement pursuant to Ordinance No. , adopted by Roanoke City Council on January 19, 2021. NOW, THEREFORE, IN CONSIDERATION of the recitals and mutual covenants contained herein, the above recitals which are incorporated herein by reference, and other good and valuable consideration, the parties hereto agree as follows: 1 1. Leased Premises. Lessor hereby leases to Lessee, and Lessee leases from Lessor, subject to and upon the terms and conditions hereinafter set forth, those certain premises in the Garage consisting of approximately 3,000 square feet of retail space and the separate storage space described as follows: Hereinafter referred to as "Leased Premises" and identified as such on the drawing labeled Center in the Square 1 which is attached to and made a part of this Lease Agreement as Exhibit "A ". The Lessor agrees to hold in reserve three (3) parking spaces during the term of this Lease in the Garage, the cost of which is to be paid by the Lessee at the annual market rate. Such parking permits, however, are not a part of this Lease. 2. Lessor's Warranties. Lessor represents and warrants that: A. Lessor is the sole owner in fee simple of the Leased Premises and has full right and power to grant the estate demised and to execute and perform this Lease; B. The Leased Premises is now and will remain free and clear of all encumbrances created by Lessor which could adversely affect Lessee's leasehold estate; C. As of the date of execution of this Lease Agreement, the intended use of the Leased Premises for the purposes stated herein is permitted by all applicable zoning laws and regulations; and, D. As of the date of execution of the Lease Agreement, to the best of Lessor's knowledge, the Leased Premises complies with all applicable ordinances, regulations and zoning and other laws, and the use of the Leased Premises for the retail sale of merchandise is a permitted use. 2 3. Term of Lease. Lessee shall have and hold the Leased Premises for an initial term of one (1) year, commencing at 12:01 a.m., February 1, 2021, and ending January 31, 2022. Upon expiration of the initial term, this Lease may be extended for up to four (4) additional renewal terms of one (1) year each, on the same terms and conditions, upon the mutual agreement of the Lessor and Lessee in writing. For any renewal term to be exercised, Lessee must provide written notice to Lessor no later than sixty days prior to the expiration of the initial term, or a renewal term. Lessor shall then have a period of time not to exceed thirty (30) days to either reject or accept Lessee's request for such renewal term. If a written response to Lessee's request for such renewal is not made by Lessor within such time, Lessee's request for a renewal term of the Lease shall be deemed to be rejected. 4. Rent. For the first year of the initial five -year term of this Lease, Lessee shall pay to the Lessor, as rent, for the use of the Leased Premises the sum of $1,245.23 per month ($14,942.76) for the first year of the term of the lease), payable monthly in advance, and due no later than the 5th of each month. The parties agree that rent shall further consist of one and one - quarter percent (1.25 %) of the gross revenue from sales made from the Leased Premises during the prior calendar year, which sum shall be payable within sixty (60) days of the end of each calendar year. The monthly rental payment will be adjusted each subsequent year (every twelve (12) months) during the term of the lease, in the event the term of the Lease is extended pursuant to the provisions of Section 3, by an increase of three percent (3 %) of the amount of the monthly rental for the previous year. Provided, however, although 1.25% of Lessee's 3 gross revenue from sales shall continue to be due and owing during any renewal term, such amount shall not be used in calculating the 3% annual increase of rent. Rent payments must be submitted to the Roanoke City Treasurer's Office, located in Room 254, Noel C. Taylor Municipal Building, 215 Church Avenue, Roanoke, VA 24011, or to P.O. Box 1451, Roanoke, VA 24011. Payments by check shall be made payable to Roanoke City Treasurer. There shall be excluded from gross revenue any sales tax or other similar tax, uncollected funds, credit card fees and charges, credits or similar items due to merchandise returns or exchanges, sales of trade fixtures, gift certificate sales (until redeemed), layaway sales (until completed), charges for alterations, gift wrapping or other service done on a non - profit basis, insurance recoveries, sales to employees, and any catalog sales. Lessor shall have the reasonable right to inspect Lessee's financial records to the extent necessary to verify the amount of Lessee's yearly gross receipts from sales on the Leased Premises. 5. Use of Premises. Lessee hereby agrees that the Leased Premises will be used for the retail sale of clothing and other items and products and for operations in conjunction with its catalogue sales operation, and that the Leased Premises shall not be put to any other use without the prior written consent of Lessor. 6. Maintenance. Lessor, at its sole cost and expense, will service and maintain, repair, or replace the structural foundation of the walls, (excluding the awnings), utility and service lines, and roof of the Leased Premises, and shall repair or 4 replace any HVAC equipment which requires replacement. Lessor shall have no further obligation with respect to maintenance of the Property. Lessee, at its sole cost and expense, will service and maintain the Leased Premises in good repair, condition and appearance during the term of this Lease, ordinary wear and tear excepted, and Lessee will make all non - structural changes of every kind or nature which may be required to be made for any reason in connection with Lessee's use of the Leased Premises, and in order to keep the Lease Premises in good repair and condition, including maintenance of the Leased Premises that is cosmetic in nature (e.g. painting, janitorial, flooring, etc.) Lessee shall keep in good running order electric wiring, toilets, water pipes, water, gas and electric fixtures; replace all locks, trimmings, glass and plate glass broken during the tenancy, and unstop all water fixtures that may become choked. If there be any elevators, escalators, lifts, machinery or appliances (herein called "equipment ") on the Leased Premises, Lessee shall care for, maintain, and repair same, and shall indemnify and save harmless Lessor from any liability or claims for damages for injuries to persons and property arising therefrom, except to the extent due to Lessor's sole negligence. Lessee shall not make any alterations of, additions to or changes in the Leased Premises or equipment without the prior written consent of Lessor, which consent shall not be unreasonably withheld, with the exception of replacement of the awnings, discussed below. Lessee further covenants and agrees that all signage and the general appearance of the Leased Premises shall be subject to the prior approval of the Lessor, which approval shall not be unreasonably withheld. Lessee shall remove any signage or other materials which negatively affect the general 5 appearance of the Leased Premises, in the sole and exclusive discretion of Lessor. All permanent alterations, changes, and improvements, by whosoever made, shall be the property of Lessor. Nothing contained in this paragraph shall be construed as requiring Lessor to make any repairs, except repairs of a structural nature, and as specified earlier in this paragraph. 7. Replacement and Maintenance of Awnings. The parties agree that Lessee may replace and thereafter maintain and replace the existing awnings that are attached to the Leased Premises, at Lessee's sole expense. The parties agree that any such awnings attached to the Leased Premises shall be considered a fixture to the property, and property owned by the Lessor in accordance with Virginia law. Lessee shall have the sole responsibility to maintain and keep the awnings in good repair and condition at Lessee's expense. The Lessee agrees that it shall obtain Lessor's consent in writing as to the design and wording of the awnings before such awnings are attached to the Leased Premises, which consent shall not unreasonably be withheld. The Lessor agrees that the Lessee shall receive a rent credit for the actual cost of the awning upgrades, such rent credit not to exceed the amount of five thousand five hundred and no /dollars ($5,500), to be applied in even installments to the rent that will be due Lessor by Lessee each month over the next twelve (12) months of the term of this Lease from the date of the installment of such awnings. Lessee shall provide Lessor upon demand such documentation (e.g. receipts, invoices, etc.) that shows the costs of such awnings. 8. Inspection. Lessee shall permit Lessor or its authorized agents to enter the Leased Premises for the purpose of inspection of any reasonable time or times and upon reasonable notice during the term of this Lease provided, however, that such [.1 inspections shall not unreasonably interfere with Lessee's use and occupancy of the Leased Premises. 9. Utilities. Lessee shall promptly pay all fuel, water, gas, sewage, electricity, lighting, and other bills as the same may become due, it being understood and agreed that the Lessee shall promptly make all required deposits for meters and utility services. The Lessor agrees to install separate meters for all utilities which are Lessee's responsibility. 10. Insurance and Indemnification. (A) Lessee agrees to pay and to protect, indemnify and save harmless Lessor from any and all liabilities, damages, costs, expenses, including, without limitation, reasonable attorneys' fees, causes of action, suits, claims, demands, or judgments of any nature whatsoever arising from injury to or death of persons or damages to property resulting from Lessee, its agents, employees, or assign's use of the Leased Premises caused by any act or omission of Lessee, its agents, employees, or assigns. B. Lessee shall, at its sole expense, obtain and maintain during the life of this Lease Agreement, the insurance policies required by this Section. Any required insurance policies shall be effective prior to the beginning date of this Lease Agreement. The following policies and coverages are required: (1) Commercial General Liability. Commercial General Liability insurance, written on an occurrence basis, shall insure against all claims, loss, cost, damage, expense or liability from loss of life or damage or injury to person or property arising out of the Lessee's actions under this Lease Agreement. The minimum limits of liability for this coverage shall be $1,000,000 combined single limit for any one occurrence. 7 (2) Contractual Liability. Broad form Contractual Liability insurance shall include the indemnification obligation set forth herein. (3) Lessee's Insurance. Lessee shall, at its sole cost and expense, obtain and maintain during the life of this Lease Agreement a property insurance policy written on an "all risk" basis insuring all of Lessee's personal property, including, but not limited to, equipment, furniture, fixtures, furnishings, and leasehold improvements which are Lessee's responsibility, for not less than full replacement cost of such property. All proceeds of such insurance shall be used to repair or replace Lessee's property. (4) Workers' Compensation. Workers' Compensation insurance covering Lessee's statutory obligation under the laws of the Commonwealth of Virginia and Employer's Liability insurance shall be maintained for all its employees engaged in work on the Leased Premises. Minimum limits of liability for Employer's Liability shall be $100,000 bodily injury by accident each occurrence; $500,000 bodily injury by disease (policy limit); and $100,000 bodily injury by disease (each employee). With respect to Workers' Compensation coverage, the Lessee's insurance company shall waive rights of subrogation against the City, its officers, employees, agents, volunteers and representatives. (5) Fire and Extended Coverage for Structures. Lessee shall obtain and maintain fire and extended coverage insurance insuring the improvements on the Leased Premises, Lessee's personal property, equipment, and trade fixture, for direct and indirect loss or damage by fire and any other casualty covered under a broad perils, "all risks" typical fire and extended coverage property insurance policy, in an amount equal to the current fair value of the improvements. This coverage shall include the cost 0 of demolition and removal of the improvements, or any portions thereof, damaged by fire or other casualty. The proceeds of the fire and extended coverage insurance shall be payable to Lessor. Lessor shall have the sole right to use the proceeds to repair the improvements and continue this Agreement or retain the proceeds of insurance and terminate this Agreement. The insurance coverages and amounts set forth in subsections (1), (2), (3) (4) and (5) of this Section may be met by an umbrella liability policy following the form of the underlying primary coverage in a minimum amount of $1,000,000. Should an umbrella liability insurance coverage policy be used, such coverage shall be accompanied by a certificate of endorsement stating that it applies to the specific policy numbers indicated for the insurance providing the coverages required by subsections (1), (2), (3) (4) and (5) and it is further agreed that such statement shall be made a part of the certificate of insurance furnished by Lessee to Lessor. C. All insurance shall meet the following requirements: (1) Lessee shall furnish Lessor a certificate or certificates of insurance showing the type, amount, effective dates and date of expiration of the policies. Certificates of insurance shall include any insurance deductibles. (2) The required certificate or certificates of insurance shall include substantially the following statement: "The insurance covered by this certificate shall not be canceled or materially altered, except after thirty (30) days written notice has been received by City of Roanoke, Virginia." Shall follow notification procedures in policy. (3) The required certificate or certificates of insurance shall name the City of Roanoke, its officers, employees, agents, volunteers and representatives as additional E insured. Additional insured coverage must be primary and Lessor's insurance is non- contributory. The Fire and extended coverage insurance shall insure the Lessor and the Lessee in the Building, as their interests may appear. (4) Where waiver of subrogation is required with respect to any policy of insurance required under this Section, such waiver shall be specified on the certificate of insurance. (5) Insurance coverage shall be in a form and with an insurance company approved by Lessee which approval shall not be unreasonably withheld. Any insurance company providing coverage under this Lease Agreement shall be authorized to do business in the Commonwealth of Virginia. 11. Destruction of Premises. Lessee shall be responsible for insuring all personal property, equipment, and trade fixtures, and Lessee shall hold Lessor harmless for said items, if destroyed or damaged by fire or otherwise, unless caused by Lessor's negligence. Lessor shall be responsible for and shall maintain fire and extended coverage insurance on the Garage and the structural portions of the Leased Premises paid for by the City at replacement cost in reputable insurance companies. If the Leased Premises are damaged or destroyed in whole or in part by fire or other casualty and the same can be repaired or restored within one hundred twenty (120) days from the date of the damage, Lessor shall repair the Leased Premises within such period and, in that event, there shall be a proportional abatement of rent to the extent Lessee is unable to conduct its business in a normal manner while Lessor repairs the Leased Premises. 10 In the event the Leased Premises are damaged and destroyed and cannot be repaired or restored within one hundred twenty (120) days from the date of the damage, either Lessor or Lessee may terminate this Lease by giving written notice to the other within thirty (30) days after the damage occurs, in which event this Lease shall terminate, and rent shall abate in total from the date of such damage or destruction. If neither party elects to terminate this Lease, Lessor shall proceed with due diligence to repair and restore the Leased Premises and the rent shall abate in proportion to the extent Lessee is unable to conduct its business in a normal manner from the date of such damage or destruction. 12. Eminent Domain. Eminent domain proceedings resulting in the condemnation of part of the Leased Premises that leave the rest usable by Lessee for the purposes of the business for which the Leased Premises are leased will not terminate this Lease, unless Lessee at its option terminates it by giving written notice of termination to the other party. The effect of such condemnation, should such option not be exercised, will be to terminate the Lease as to the portion of the Leased Premises condemned and leave it in effect as to the remainder of the Leased Premises, and the rent and utilities and charges fee provided for herein shall be adjusted accordingly. Compensation awarded as a result of such condemnation shall be that of Lessor, except to the extent that part of the award is allocated and specifically identified as damages for the value of Lessee's leasehold estate, its trade fixtures or to relocation costs. Lessor agrees not to use its power of eminent domain to take all or any portion of the Leased Premises. 11 13. Assignment. Lessee shall not assign or transfer this Lease in whole or in part, sublet or license the Leased Premises or any part thereof without the prior written consent of Lessor, which consent shall not be unreasonably withheld, except that that Lessee shall have the right without Lessor's consent to sublease or assign the Leased Premises or any part thereof to a parent, subsidiary, or affiliate of Lessee to be used for the purposes set out in Paragraph 5 above. If consent to assign or sublease is given, no such assignment or sublease shall in any way release or relieve Lessee from any of its covenants or undertakings contained in this Lease, and Lessee shall remain liable on this Lease during the term thereof. 14. Force Maieure. The obligations of the parties hereunder shall be subject to force majeure (which shall include lawful strikes, riots, floods, accidents, Acts of God, and other causes or circumstances beyond the control of the party claiming such force majeure as an excuse) for nonperformance of such obligations. 15. Default. It is understood and agreed by and between the Lessor and the Lessee that if default be made in timely payment of rent set out in Paragraph 4, above, or any part thereof, or in the event of breach by Lessor or Lessee of any of the covenants and agreements herein contained, the aggrieved party may serve a written sixty (60) day notice of default, specifying such default, on the breaching party. If such default is not remedied within sixty (60) days, this Lease Agreement shall automatically end and expire and the Leased Premises shall automatically revert to Lessor, provided however, if the default involves the failure of Lessor to perform its maintenance obligations under Paragraph 6 and the failure impairs Lessee's business operations, Lessor shall have a reasonable period of time to cure, not to exceed seven (7) days. 12 16. Taxes and Assessments. Lessee agrees that it will be responsible for the payment of any leasehold taxes or other legal taxes, charges or assessments imposed by virtue of its occupancy of the Leased Premises. 17. Compliance with Laws. Lessee agrees to conform to and not to violate laws, ordinances, rules, regulations, and requirements of federal, state, municipal, or other governmental authorities and the various departments thereof now existing or hereinafter created affecting Lessee's use and occupancy of the Leased Premises. 18. Lessee's Obligation to Quit Premises. Lessee shall, upon the expiration or termination of this Lease, peaceably quit and deliver to Lessor possession of the Leased Premises in the same condition as of the date of commencement, normal wear and tear and damage caused by fire or natural disaster excepted, and shall promptly clean up and remove all personal property and non - fixture items on the Leased Premises. If Lessee fails to vacate the Premises at the end of the term, Lessee shall become a tenant from month -to -month at the monthly rent payable for the last month of the expiring term. 19. Fixtures. All fixtures, equipment, improvements, and appurtenances permanently vacated to or built into the Leased Premises, whether or not by or at the expense of Lessee, and any personal property of the Lessor or installed by Lessor in the Leased Premises shall be and remain a part of the Leased Premises and shall be deemed property of the Lessor and shall not be removed by Lessee. All movable partitions, other business and trade fixtures, furnishings, furniture, machinery and equipment, communications equipment, and other personal property located in the Leased Premises and acquired by or for the account of Lessee without 13 expenses to Lessor may be removed by Lessee at any time during the term hereof, provided that Lessee shall repair any damage to the Leased Premises resulting from such removal to the reasonable satisfaction of Lessor. 20. Peaceful Enjoyment. Lessor covenants and agrees that if and so long as Lessee shall pay the rent called for under this Lease as the same shall become due and shall keep all the covenants and agreements required by it to be kept during the Lease and shall perform all its other obligations hereunder. Lessee shall have the peaceful and quiet occupation and enjoyment of the Leased Premises. 21. Notices. Notices given under the terms of this Lease shall be deemed properly served if such notice is mailed by Certified United States Mail, Return Receipt Requested; if to Lessor addressed to City Manager, City of Roanoke, Room 364, Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia 24011; and if to Lessee addressed to The Orvis Company, Inc., 178 Conservation Way, Sunderland, Vermont 05250. Notice mailed in accordance with the provisions hereof shall be deemed to have been given as of the date of receipt or the third business day following the date of such mailing, whichever date is earlier. 22. Covenants and Conditions. Each provision of this Lease shall be deemed to be both a covenant and a condition running with the land unless otherwise provided. 23. Conveyances. If Lessor sells, conveys or passes title to the Leased Premises, the Lessee shall be bound by the terms and conditions herein to the new owner of the Leased Premises and the new owner shall take title subject to this leasehold interest. 14 24. Severability. If any clause or provision of this Lease is or becomes illegal or unenforceable because of present or future laws or rules or regulations of any governmental body or entity, effective during the term of this Lease, the intention of the parties hereto is that the remaining parts of this Lease shall not be affected thereby unless such clause or provision is, in the reasonable determination of both Lessee and Lessor, essential and material to their respective rights, in which event either party shall have the right to terminate this Lease upon thirty (30) days' written notice to the other party. 25. Completeness of Agreement. This document, together with Exhibit "A" constitutes the entire agreement between the parties and supersedes any prior understanding or written or oral agreements between the parties respecting the within subject matter, including the license agreement between the parties governing Lessee use of the Leased Premises for the month of January 2016. No changes or modifications of any of the covenants, terms or conditions hereof shall be valid unless in writing and signed by authorized officers of the parties hereto. 26. Successors and Assigns. This Lease shall be binding upon the parties and their successors and assigns. 27. Non discrimination. During the performance of this contract, the Lessee agrees as follows: Lessee will not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. Lessee agrees to post in 15 conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. Lessee, in all solicitations or advertisements for employees placed by or on behalf of the Lessee, will state such Lessee is an equal employment opportunity employer. Notices. advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. Lessee will include the provisions of this Paragraph 27 in every subcontract or purchase order for construction at the Leased Premises of over ten thousand dollars ($10,000.00), so that the provisions will be binding upon each subcontractor or vendor. Any inadvertent failure by the Lessee to comply with the terms of this Paragraph shall not be grounds for terminating this Lease. 28. Governing Law. This Lease shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia without regard to its choice of law principles. Venue shall be a court of competent jurisdiction in the City of Roanoke, Virginia. Lessee acknowledges that it and the City have both participated in the drafting of this agreement, and agrees that if there is any ambiguity, such ambiguity will not be construed against either of the parties. 29. No Broker. The parties covenant that this Lease was directly negotiated between them and no broker was involved in bringing about this Agreement. No claim of a broker's fee shall be made against either party. 30. Memorandum of Lease — Recording. The parties agree that in the event either party hereto shall desire to file this Lease of record, the parties hereto shall 16 forthwith cause to be prepared, and shall thereafter execute, a memorandum of this Lease in the form prescribed by statute, which memorandum, and not this Lease, shall then be so filed for record. 31. Subordination. This Lease and rights of the Lessee hereunder are and shall be subject to the lien of any and all mortgages which may now or hereafter affect the Leased Premises or the Garage, provided that such mortgagee agrees not to disturb the tenancy of Lessee under this Lease so long as Lessee is not in default hereunder. 32. Waiver of Subrogation. Each of the parties to this Lease hereby waives all causes of action and rights of recovery against the other party, and their respective heirs, administrators, successors, officers, employees, agents and assigns for any loss or damage occurring to the Leased Premises, or the improvements, fixtures, merchandise and personal property of every kind located in and about the Leased Premises resulting from any perils covered by insurance, or would have been covered by insurance had the parties obtained the insurance required by this lease, regardless of cause or origin, including the negligence of either party, their respective heirs, administrators, successors, officers, employees, agents and assigns to the extent of any recovery under a policy or policies of insurance. To the extent necessary to effect the foregoing waiver of subrogation, each of the parties agree to obtain from their respective insurance carriers endorsements to such policies of insurance waiving the right of subrogation of the insurance carrier. IN WITNESS WHEREOF, the parties hereto have affixed their signatures the day and year first above written. 17 ATTEST: Cecelia F. McCoy, City Clerk ATTEST: Approved as to Form: Assistant City Attorney CITY OF ROANOKE, VIRGINIA By Robert S. Cowell„ City Manager THE ORVIS COMPANY, INC. By (title) Printed Name: Title: Approved as to Execution: Assistant City Attorney 18 RECEIVED JAN 2 0 2021 OFFICE OF THE CITY MANAGER SHERMAN M STOVALL, ASSISTANT CITY MGR 215 CHURCH AVENUE, S. W., SUITE 456 ROANOKE, VA 24011 The Roanoke Times Roanoke, Virginia Affidavit of Publication Account Number 6017304 Date January 11, 2021 Date Category Description Ad Size Total Cost 01/20/2021 Legal Notices NOTICE OF PUBLIC HEARING The City of Roanoke propose 1 x 72 L 398.32 All parties and interested entities may appear via electronic means on the above date and time to be heard on the above matter. This public hearing may be conducted by electronic communication means Billing Representative due to the COVID -19 pandemic disaster. All persons wishing to address City Council must sign -up with the City Clerk's Office by emailing clerk ®roanokeva_gov or calling (540) Sworn to and subscribed before me this Monday, January 11, 2021 853 -2541 by 12:00 noon, on Tuesday, January 19. 2021. Citizens who register will be provided information to present (� their testimony via electronic communications means. If you are a person with a disability who needs accommodations for this el hearing, please contact the City Clerk's }��� Office at (540) 853 -2541, before 12:00 Notary PgrAw"Con R Carsten noon on Thursday, January 14, 2021. GIVEN under my hand this 8th day of State of Virginia NOTARY PUBLIC January. 2021. Commonwealth of Virginia Cecelia F. McCoy, City Clerk County of Hanover Notary Registration Number 329549 (1174133) My Commission expires Commission Expires July 31 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Publisher of the NOTICE OF PUBLIC HEARING Roanoke Times The City of Roanoke proposes to lease approximately 3,000 square feet of City - owned property located in the Center In The Square Parking Garage at 11 I, (the undersigned) an authorized representative of the Campbell Avenue, S.E.. Roanoke, Virginia. to The Orvis company. Inc. Roanoke Times, a daily newspaper published in Roanoke, in the ("Orvis ") . to be used by Orvis for commercial and retail purposes in State of Virginia, do certify that the annexed notice NOTICE OF connection with Orvis' business, for a term of five years, commencing February 1, 2021, and expiring January PUBLIC HEARING was published in said newspapers on the P 31, 2022, subject to four (4) additional following dates: renewal terms of one (1) year each. Pursuant to the requirements of Sections 15.2 -1800 and 15.2 -1813, Code of Virginia (1950), as amended, notice is hereby given that the City Council of the City of Roanoke will hold a public 01/11/2021 hearing on the above matter at its regular meeting to be held on Tuesday. January 19, 2021, commencing at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue. S.W., Roanoke. Virginia. Further information The First insertion being given 01/11/2021 g 9 concerning this matter, Including a copy of the proposed lease ... between the City of Roanoke and Orvis, is available from the Office of the City Clerk for the City of Roanoke at (540) Newspaper reference: 0001174133 853 -2541 beginning on and after January 8, 2021. All parties and interested entities may appear via electronic means on the above date and time to be heard on the above matter. This public hearing may be conducted by electronic communication means Billing Representative due to the COVID -19 pandemic disaster. All persons wishing to address City Council must sign -up with the City Clerk's Office by emailing clerk ®roanokeva_gov or calling (540) Sworn to and subscribed before me this Monday, January 11, 2021 853 -2541 by 12:00 noon, on Tuesday, January 19. 2021. Citizens who register will be provided information to present (� their testimony via electronic communications means. If you are a person with a disability who needs accommodations for this el hearing, please contact the City Clerk's }��� Office at (540) 853 -2541, before 12:00 Notary PgrAw"Con R Carsten noon on Thursday, January 14, 2021. GIVEN under my hand this 8th day of State of Virginia NOTARY PUBLIC January. 2021. Commonwealth of Virginia Cecelia F. McCoy, City Clerk County of Hanover Notary Registration Number 329549 (1174133) My Commission expires Commission Expires July 31 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU O)L NOTICE OF PUBLIC HEARING The City of Roanoke proposes to lease approximately 3,000 square feet of City -owned property located in the Center in The Square Parking Garage at 11 Campbell Avenue, S.E., Roanoke, Virginia, to The Orvis Company, Inc. ( "Orvis "), to be used by Orvis for commercial and retail purposes in connection with Orvis' business, for a term of five years, commencing February 1, 2021, and expiring January 31, 2022, subject to four (4) additional renewal terms of one (1) year each. Pursuant to the requirements of Sections 15.2 -1800 and 15.2 -1813, Code of Virginia (1950), as amended, notice is hereby given that the City Council of the City of Roanoke will hold a public hearing on the above matter at its regular meeting to be held on Tuesday, January 19, 2021, commencing at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Further information concerning this matter, including a copy of the proposed lease between the City of Roanoke and Orvis, is available from the Office of the City Clerk for the City of Roanoke at (540) 853 -2541 beginning on and after January 8, 2021. All parties and interested entities may appear via electronic means on the above date and time to be heard on the above matter. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons wishing to address City Council must sign -up with the City Clerk's Office by emailing clerk ii roanokeva.gov or calling (540) 853 -2541 by 12:00 noon, on Tuesday, January 19, 2021. Citizens who register will be provided information to present their testimony via electronic communications means. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853 -2541, before 12:00 noon on Thursday, January 14, 2021. GIVEN under my hand this 8th day of January, 2021. Cecelia F. McCoy, City Clerk Note to Publisher: Please publish in full once in the Legal Section of the Roanoke Times, on Friday, January 8, 2021. Please send affidavit of publication to: Cecelia F. McCoy, City Clerk 4th Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 456 Roanoke, VA 24011 Please send bill to: Sherman M. Stovall, Deputy City Manager 3rd Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, VA 24011 PH NOTICE -Lease -Orvis Company, Inc (1- 4- 21).doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of January, 2021. No. 41986- 011921. A RESOLUTION approving the 2019 -2020 HUD Consolidated Annual Performance and Evaluation Report (CAPER) regarding the United States Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) program; and authorizing the City Manager to submit the CAPER to HUD. WHEREAS, the City of Roanoke regularly receives HUD and CDBG grant monies each year to use in HUD funded community service programs; WHEREAS, HUD requires each locality receiving such funds to develop a Consolidated Annual Performance and Evaluation Report (CAPER) that includes a review of the specific community development and housing activities that were undertaken during the recently concluded program /fiscal year and identify the amount of funding that benefited low -to- moderate income persons; and WHEREAS, as described in the City Council Agenda Report dated January 19,202 1, the CAPER was made available to the public December 18, 2020 through January 19, 2021 for review and public comment, and a properly advertised public hearing was held on January 19, 2021 to receive public comments, and no comments were made. NOW THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council hereby approves the CAPER attached to the City Council Agenda Report dated January 19, 2021. 2. The City Manager is hereby authorized, for and behalf ofthe City, to execute the CAPER, in a form approved by the City Attorney, and to submit same to HUD by January 31, 2021. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 19, 2021 Subject: Approval of 2019 -2020 Consolidated Annual Performance and Evaluation Report (CAPER) for US Department of Housing and Urban Development Background: Federal law requires all participating jurisdictions that receive funds from the U.S. Department of Housing and Urban Development (HUD) to submit a Consolidated Annual Performance and Evaluation Report (CAPER) no later than September 30 following the close of the prior program year. HUD issued waivers in 2020 to this provision due to the COVID -19 pandemic, allowing local jurisdictions to submit CAPERs with an extension granted by HUD. This submittal follows a 30 -day public comment period that was properly advertised in newspapers of general circulation beginning December 18, 2020 and expired on January 19, 2021, including a public hearing by the Roanoke City Council on January 19, 2021. The City made the draft CAPER available to the public through a variety of means, including the City's website, by mail to citizens upon request, at the City Municipal Building, at the City's Main Branch Library, and at the Roanoke Redevelopment and Housing Authority's Executive Offices. Any comment received during the 30 -day public comment period will be included in the final CAPER. Considerations: Submission of the CAPER to HUD is required to remain eligible to receive future HUD funds. City Council should consider approval of the CAPER and authorize its submission by the City Manager or his designee to HUD. Recommended Actions: Adopt the attached resolution to approve the 2019 -20 HUD Consolidated Performance and Evaluation Report (CAPER), and direct the City Manager or his designee to execute and submit the CAPER to the Richmond Field Office of the U.S. Department of Housing and Urban Development prior to January 31, 2021, in a form approved by the City Attorney. -- ,A1d'a.11ALX — — TnWobert S. Cowell, J Z.A City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager for Community Development Sherman M. Stovall, Deputy City Manager Amelia C. Merchant, Director of Finance Chris Chittum, Director of Planning, Building and Development Keith Holland, Community Resources Program Administrator CR -05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year. The City of Roanoke has had success in the past with concentrating its entitlement funds into a defined targeted area over multiple years to encourage revitalization and public investment. This year marks the completion of the fifth year of community development projects in the Melrose - Orange Target Area (MOTA). The city has focused a majority of its resources in the MOTA with great success directly affecting approximately 330 households since 2014, of which approximately 145 were in MOTA. In addition, code enforcement, emergency home repair and accessibility improvements for the handicapped were activities funded for a city -wide impact. Additionally, several public services also served the whole city. City Council policy on the use of HUD funds sets an objective to designate at least 51% of CDBG and HOME non - administrative funds into targeted areas. Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes /objectives, goal outcome indicators, units of measure, targets, actual outcomes /outputs, and percentage completed for each of the grantee's program year goals. Goal Category Source Indicator Unit of Expected Actual — Percent Expected Actual— Percent / Measure — Strategic Complete — Program Complete Amount Strategic Plan Program Year Plan Year CDBG: Administration Administration HOME: Other Other 0 0 12 0 $ / 0.00% ESG: $ CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) CDBG: Code Non - Housing $ / Housing Code Household Enforcement Community HOME: Enforcement /Foreclosed Housing 5000 7015 200 0 Development $0/ Property Care Unit 140.30% 0.00% ESG: $0 Non - Housing Demolition Community CDBG: Buildings Demolished Buildings 20 27 Development $ 135.00% Non - Housing Economic CDBG: Businesses Development Community $ Businesses assisted Assisted 2 0 0.00% Development Homeless CDBG: Tenant -based rental Homeless $ / assistance / Rapid Households 95 126 25 0 Services ESG: $ Rehousing Assisted 132.63% 0.00% Homeless CDBG: Homeless Person Persons Services Homeless $ / Overnight Shelter Assisted 440 576 130.91% 200 0 0.00% ESG: $ Homeless CDBG: Homelessness Persons Services Homeless $ / Prevention Assisted 167 197 117.96% 15 0 0.00% ESG: $ Public service activities Housing Affordable CDBG: other than Persons Rehabilitation Housing $ Low /Moderate Income Assisted 0 0 303 0 0.00% Housing Benefit Housing Affordable CDBG: Public service activities Households Rehabilitation Housing $ for Low /Moderate Assisted 0 0 21 0 0.00% Income Housing Benefit CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) Housing Affordable CDBG: Rental units Household Rehabilitation Housing $ rehabilitated Housing 5 0 0.00% Unit Housing Affordable CDBG: Homeowner Housing Household Rehabilitation Housing $ Added Housing 0 0 Unit Housing Affordable CDBG: Homeowner Housing Household Rehabilitation Housing $ Rehabilitated Housing 100 457 457.00% 50 0 0.00% Unit CDBG: $ / Household New Affordable Homeowner Housing Homeownership Housing HOME: Added Housing 20 78 390.00% 3 6 200.00% $ / Unit ESG: $0 CDBG: $ / Household New Affordable Homeowner Housing Homeownership Housing HOME: Rehabilitated Housing 0 0 3 0 0 0.00% $ / Unit ESG: $0 CDBG: $ / Direct Financial New Affordable Households HOME: Assistance to 20 101 Homeownership Housing Assisted 505.00% $ / Homebuyers ESG: $0 CDBG: $ / Household New Affordable Housing for Homeless Homeownership Housing HOME: added Housing 0 0 $ / Unit ESG: $0 CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) CDBG: New Affordable $ / Housing for People with Household Homeownership Housing HOME: HIV /AIDS added Housing 0 0 $ / Unit ESG: $0 Public Facility or Non - Housing Infrastructure Activities Public Facilities Community CDBG: other than Persons 9003 9693 400 0 Development $ Low /Moderate Income Assisted 107.66% 0.00% Housing Benefit Public Facility or Non - Housing Public Facilities Community CDBG: Infrastructure Activities Households 100 5 Development $ for Low /Moderate Assisted 5.00% Income Housing Benefit Public Facility or Public Non - Housing CDBG: Infrastructure Activities Infrastructure Community $ other than Persons 1700 1725 Development Low /Moderate Income Assisted 101.47% Housing Benefit Public Facility or Public Non - Housing CDBG: Infrastructure Activities Households Infrastructure Community $ for Low /Moderate Assisted 500 1615 323.00% Development Income Housing Benefit CDBG: Non- Housing $ / Public service activities Public Services Community HOME: otherthan Persons 100 123 50 0 Development $0/ Low /Moderate Income Assisted 123.00% 0.00% ESG: $0 Housing Benefit CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) fable 1 - Accomplishments — Program Year & Strategic Plan to Date Assess how the jurisdiction's use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. All funds provided under the CDBG, HOME and ESG programs address high priority objectives identified in the Consolidated Plan. No activity was denoted to be less priority than any other activity as all activities aim to assist low- income families to achieve their highest and best attainments in life. Most funding was targeted towards the Melrose- Orange Targeted Area so that the impact of all funds could be felt in real and lasting positive effects in this neighborhood. Housing Rehabilitation Note: Limited and emergency repairs are becoming more costly. One subrecipient had a major health issue with staff during Program Year. This caused the subrecipient to not complete as many accessibility modifications as originally planned. CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) CDBG: Non - Housing $ / Public service activities Public Services Community HOME: for Low /Moderate Households 25 0 25 0 Development $0/ Income Housing Benefit Assisted 0.00% 0.00% ESG: $0 CDBG: Non - Housing $ / Public Services Community HOME: Homelessness Persons 240 294 Development $0/ Prevention Assisted 122.50% ESG: $0 fable 1 - Accomplishments — Program Year & Strategic Plan to Date Assess how the jurisdiction's use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. All funds provided under the CDBG, HOME and ESG programs address high priority objectives identified in the Consolidated Plan. No activity was denoted to be less priority than any other activity as all activities aim to assist low- income families to achieve their highest and best attainments in life. Most funding was targeted towards the Melrose- Orange Targeted Area so that the impact of all funds could be felt in real and lasting positive effects in this neighborhood. Housing Rehabilitation Note: Limited and emergency repairs are becoming more costly. One subrecipient had a major health issue with staff during Program Year. This caused the subrecipient to not complete as many accessibility modifications as originally planned. CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) CR -10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) fable 2 — Table of assistance to racial and ethnic populations by source of funds Narrative CDBG, HOME and ESG funds were utilized to benefit a variety of races and ethnicities. No one race was given priority over others. All programs are operated as a first come, first served basis regardless of race or ethnic background. During last years report the SAGE system has two extra category not listed in CAPER: "Multiple Races" & "Client Doesn't Know /Client Refused ". There were a total of 47 listed as "Multiple Races" and 1 as "Client Doesn't Know /Client Refused ". The total ESG count should read as 559 vice 511. (See attached SAGE report.) CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 0 CDBG HOME ESG White 42 0 273 Black or African American 113 22 231 Asian 2 0 2 American Indian or American Native 0 0 4 Native Hawaiian or Other Pacific Islander 0 0 1 Total 157 22 511 Hispanic 12 0 536 Not Hispanic 145 22 23 fable 2 — Table of assistance to racial and ethnic populations by source of funds Narrative CDBG, HOME and ESG funds were utilized to benefit a variety of races and ethnicities. No one race was given priority over others. All programs are operated as a first come, first served basis regardless of race or ethnic background. During last years report the SAGE system has two extra category not listed in CAPER: "Multiple Races" & "Client Doesn't Know /Client Refused ". There were a total of 47 listed as "Multiple Races" and 1 as "Client Doesn't Know /Client Refused ". The total ESG count should read as 559 vice 511. (See attached SAGE report.) CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 0 CR -15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Available Amount Expended During Program Year CDBG public - federal 1,734,157 1,043,468 HOME public - federal 662,255 530,071 ESG public - federal 159,182 146,988 Other public - federal 1,581,659 No longer focused on this target area. City - Table 3 - Resources Made Available Narrative Need: verify amount Expended During PY Identify the geographic distribution and location of investments Target Area Planned Percentage of Allocation Actual Percentage of Allocation Narrative Description Melrose - Orange Not as many projects were completed in Target Area MOTA because of COVID -19 pandemic. Safety (MOTA) 57 45 of HH & volunteers. No longer focused on this target area. City - West End Target wide projects will include this area in their Area 0 0 projects Table 4 — Identify the geographic distribution and location of investments Narrative CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 7 Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. Each year the local Habitat for Humanity, Habitat for Humanity in the Roanoke Valley, Inc., tracks their volunteer hours per address. The volunteer hours are reported as number of hours volunteered per project address. City Staff uses the $10 /hr value to determine the amount of match. City of Roanoke is very lucky to have a very active and robust Habitat for Humanity chapter. The City is able to make the required match because of all the hard work of the Habitat volunteers. Fiscal Year Summary — HOME Match 1. Excess match from prior Federal fiscal year 2,753,822 2. Match contributed during current Federal fiscal year 218,060 3. Total match available for current Federal fiscal year (Line 1 plus Line 2) 2,971,882 4. Match liability for current Federal fiscal year 66,259 5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) 2,905,623 Table 5 — Fiscal Year Summary - HOME Match Report CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) Match Contribution for the Federal Fiscal Year Project No. or Date of Cash Foregone Appraised Required Site Bond Total Match Other ID Contribution (non - Federal Taxes, Fees, Land /Real Infrastructure Preparation, Financing 0 3,933 sources) Charges Property Construction Materials, Donated labor 1022 Gilmer 08/21/2019 0 0 0 0 0 0 2,010 1025 Gilmer 08/21/2019 0 0 0 0 0 0 35,270 1530 Moorman 08/21/2019 0 0 0 0 0 0 28,830 1711 Hanover 08/21/2019 0 0 0 0 0 0 28,860 1716 Loudon 08/21/2019 0 0 0 0 0 0 4,457 1801 Hanover 08/21/2019 0 0 0 0 0 0 23,320 2319 Salem Tnpk 08/21/2019 0 0 0 0 0 0 5,520 Table 6 — Match Contribution for the Federal Fiscal Year HOME MBE /WBE report Program Income — Enter the program amounts for the reporting period Balance on hand at begin- Amount received during Total amount expended Amount expended for Balance on hand at end of ning of reporting period reporting period during reporting period TBRA reporting period 6,660 3,933 6,660 0 3,933 Table 7 — Program Income CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) Minority Business Enterprises and Women Business Enterprises — Indicate the number and dollar value of contracts for HOME projects completed during the reporting period and the total amount of HOME funds in these rental properties assisted Total Minority Business Enterprises White Non - Hispanic Alaskan Native or American Indian Asian or Pacific Islander Black Non- Hispanic Hispanic Contracts Dollar Amount 0 0 0 0 0 0 Number 0 0 0 0 0 0 Sub - Contracts Number 0 0 0 0 0 0 Dollar Amount 0 0 0 0 0 0 0 Total Women Business Enterprises Male 0 Contracts Dollar Amount 0 0 0 Number 0 0 0 Sub- Contracts Number 0 0 0 Dollar Amount 0 0 0 Table 8 - Minority Business and Women Business Enternrises Minority Owners of Rental Property — Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted Total Minority Property Owners White Non - Alaskan Asian or Black Non- Hispanic Hispanic Native or Pacific Hispanic American Islander Indian Number 0 0 0 0 0 0 Dollar Amount 0 0 0 0 0 0 Table 9 — Minority Owners of Rental Property CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 10 Relocation and Real Property Acquisition — Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition Parcels Acquired 0 0 Businesses Displaced 0 0 Nonprofit Organizations Displaced 0 0 Households Temporarily Relocated, not Displaced 0 0 Households Total Minority Property Enterprises White Non - Displaced Hispanic Alaskan Asian or Black Non- Hispanic Native or Pacific Hispanic American Islander Indian Number 0 0 0 0 0 0 Cost 0 0 0 0 0 0 Table 10 — Relocation and Real Property Acquisition CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 11 CR -20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low- income, low- income, moderate - income, and middle- income persons served. Table 11— Number of Households One -Year Goal Actual Number of Homeless households to be provided affordable housing units 0 0 Number of Non - Homeless households to be provided affordable housing units 23 23 Number of Special -Needs households to be provided affordable housing units 0 0 Total 23 23 Table 11— Number of Households Table 12 — Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The City is pleased with its progress this year in meeting and exceeding planned goals and objectives in providing affordable housing to low- income households in the city of Roanoke. Funds utilized for rehabilitation, new homeownership, and homeless intervention programs assisted 23 households this program year. The city expects to continue to meet or exceed its goals when referring to affordable CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 12 One -Year Goal Actual Number of households supported through Rental Assistance 0 0 Number of households supported through The Production of New Units 3 6 Number of households supported through Rehab of Existing Units 17 17 Number of households supported through Acquisition of Existing Units 0 0 Total 20 23 Table 12 — Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The City is pleased with its progress this year in meeting and exceeding planned goals and objectives in providing affordable housing to low- income households in the city of Roanoke. Funds utilized for rehabilitation, new homeownership, and homeless intervention programs assisted 23 households this program year. The city expects to continue to meet or exceed its goals when referring to affordable CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 12 housing. This year we had to manage our expectatgions because of the COVID -19 pandemic. Our subrecipients worked hard to ensure the safety of the homewoners, volunteers and contractors to accomplished this work. This was a the last year we will work exclusinvely in Melrose- Orange Target Area (MOTA). PY20 will be "bridge year" as we moved out of MOTA and started work in the next target area in Belmont - Fallon (EFTA). Discuss how these outcomes will impact future annual action plans. This will be the last year the City will target its funds toward the Melrose Orange Targeted Area for one more year with an emphasis on homeowner housing and affordable new homeownership opportunities in order to stabilize and revitalize this minority- majority neighborhood. These projects will continue to have positive impacts long into the future. The next program year will be a "bridge year" where work in MOTA will begin wrapping up and work will begin in Belmont - Fallon Target Area (BFTA). Include the number of extremely low- income, low- income, and moderate - income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Households Served CDBG Actual HOME Actual Extremely Low - income 10 0 Low- income 6 1 Moderate - income 7 5 Total 23 6 Table 13 — Number of Households Served Narrative Information CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 13 CR -25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction's progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City's Homeless Assistance Team (HAT) provides street outreach services to the city's homeless population. Through a centralized intake office conveniently located downtown near the bus terminal, the Homeless Assistance Team reaches out to homeless individuals and families that are unsheltered to assess their needs and provide solutions, including rapid re- housing through the Council of Community Services and ARCH. Addressing the emergency shelter and transitional housing needs of homeless persons The City's ESG funding was used to provide emergency shelter through two local agencies: Family Promise and ARCH. Rapid rehousing of homeless individuals and families was provided by Council of Community Services and ARCH. Helping low- income individuals and families avoid becoming homeless, especially extremely low- income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The City partners with the Community Housing Resource Center, part of the Council of Community Services, to provide homeless prevention services. CDBG and ESG funds were used to provide homeless intervention programs to families in danger of becoming homeless. Through the coordination of a 'Housing First' policy, each organization is equipped to assist individuals who are released from publicly funded institutions in order to avoid homelessness. Many of these organizations, including the Veterans Administration Hospital, local community services board, and hospitals, meet as part of the Blue Ridge Interagency Council on Homelessness. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 14 Excellent progress has been made in achieving the goal of eliminating veteran homelessness. The city does not experience high levels of chronic homelessness as there is adequate space in the various emergency shelters serving the city. The focus of most of the ESG funding received has been on rapid rehousing which has been effective in getting homeless persons into affordable, sustainable housing. CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 15 CR -30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing The City of Roanoke has its public housing needs served by the Roanoke Redevelopment and Housing Authority. (RRHA). The RRHA is a separate public body and therefore provides all of the services to citizens for any housing choice vouchers, Section 8 programs, public housing, and homeownership opportunities. No CDBG or HOME funds were invested in PY 2019 in public housing activities and no additional housing units were created using CDBG or HOME funds. The RRHA is committed to providing residents the opportunity to be involved in the business of improving their communities, and also supports residents in pursuing their self- sufficiency goals. The RRHA's Resident Services Team works to provide employment training, resident development, supportive services, follow -up and business development services to all public housing and HCV residents. Section 3 of the Housing and Community Development Act of 1968, as amended in 1994, requires that employment and other economic opportunities generated by HUD funding are directed, to the greatest extent feasible, toward low- and very -low income residents. The RRHA is committed to achieving the goals set forth by HUD in preparing residents to be employable by the contractors who receive RRHA and city contracts. The activities available to residents include resume writing, application processes, mock interviews, how to dress and prepare for interviews, specific job training workshops, vocational classes and other services to meet the hiring trends to connect RRHA residents to the available job openings in the region. In addition, RRHA conducts active outreach to potential contractors to educate them about Section 3 requirements and the benefits of providing employment opportunities to low- and very -low income residents. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership RRHA encourages residents to become more involved in residential life by having the management of the public housing units contained within the housing complexes themselves. RRHA encourages and supports resident leadership opportunities and training through the development of Resident Councils. Public housing households are encouraged to participate in homeownership through the Family Self- Sufficiency program that provides Section 8 Housing Choice Voucher payments towards the household's mortgage payments while the household receives job training and housing budget counseling to ensure their success through homeownership. Actions taken to provide assistance to troubled PHAs Not applicable as the RRHA is not designated as a troubled agency. CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 16 CR -35 - Other Actions 91.220(j) -(k); 91.320(i) -(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The City continues to seek opportunities for public input into restrictive policies and procedures. This year the City has undertaken an update to the City's Comprehensive plan. This plan will guide policy decisions and long -term investments in our community until 2040. After the Comprehensive Plan is adopted the City will update the individual Neighborhood Plans. The Community Resources Division participated in the review of several plans during program year 2020, including the update to the City's Comprehensive Plan, began the selection of the next Target Area, and participated in equity discussions related to ensuring the City's Comprehensive Plan is equity- informed. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The City received its annual allocation of ESG funding to address homelessness in the city. In addition, funding was provided to the Blue Ridge Independent Living Center to provide home modification services for low- income disabled individuals and families in order to allow them to remain in their homes. The City continues to provide training and outreach to underserved populations to encourage homeownership and responsible rental housing practices. Actions taken to reduce lead -based paint hazards. 91.220(k); 91.320(j) The City's Lead Safe Roanoke program utilized HUD funding to remediate lead -based paint hazards in 41 homes during July 2019 - June 2020. Lead Safe Roanoke is funded by a grant received by HUD'S Office of Lead Hazard Control & Healthy Homes ( OLHCHH) in 2017. Lead Safe Roanoke was awarded a 6th grant from OLHCHH of $3.7 million to begin in January 2021. Since 2003, Lead Safe Roanoke has remediated a total of 434 homes within the City of Roanoke. This program is designed to reduce childhood lead poisoning by stabilizing lead -based paint hazards often found in the City's aged housing stock (pre - 1978), which includes both owner occupied and tenant based properties. Actions taken to reduce the number of poverty -level families. 91.220(k); 91.320(j) In partnership with Habitat for Humanity in the Roanoke Valley, the City has endeavored to reduce the number of poverty -level families through the provision of homeownership assistance and substantial housing and budget counseling. A requirement for CDBG or HOME funded downpayment assistance program is the provision of housing counseling services which assists families to better plan for their finances and, therefore, improve their financial situation through savings and building equity in their homes. In addition, families currently living in poverty are provided information and referral to social and economic services that may make an impact on their financial situations. The city also encourages CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 17 participation in the Virginia Individual Development Account (VIDA) program for all poverty -level citizens in order to save for homeownership. Actions taken to develop institutional structure. 91.220(k); 91.320(j) Staff continues to seek professional development by attending a number of HUD sponsored classes and assorted trainings. Staff continues to cross -train so that all staff are knowledgeable of all HUD rules and regulations. Additionally, staff continues to use the HEROS system to input the environmental reviews which will assist with the compliance of environmental regulations. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) The City staff meets regularly with social service and public and private housing organizations in conjunction with the Roanoke Regional Housing Network, the Blue Ridge Interagency Council on Homelessness, and the Roanoke Neighborhood Revitalization Partnership. In addition, members of these organizations are on the city's Fair Housing Board which provides training and interaction on fair housing and accessibility issues to more than 300 individuals each year. The COVID -19 pandemic has slowed out in- person training and meeting, but it has not slowed our involvment with other organizations and agencies. It has forced us to develop new ways to interect, Zoom Meetings, GoToMeeting, confrence calls, etc. There new tools will be with us into the future. Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) In order to overcome impediments to fair housing choice, the City has a Fair Housing Board that works to provide education and outreach on the topic of fair housing choice to local residents and housing professionals. More than 300 people attended two training topics offered during the program year. The city has translated its Fair Housing brochures into Spanish and has used artwork for our Fair Housing campaign that includes Spanish verbiage. The city's Fair Housing Board is made up of a cross section of the community both racially and by gender, including two members with disabilities. CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 18 CR -40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long -term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements The Community Resources Division maintains a Risk Analysis policy that requires that each activity undertaken with federal funds have a completed risk analysis worksheet as part of the project file. This worksheet determines whether or not there must be on -site monitoring or whether the activity can receive desk monitoring. All CDBG and HOME projects that have liens placed against the property have ownership and occupancy verified annually through a bulk mailing. This ensures that the properties remain the primary residence of the funding beneficiary. All ESG funded properties are monitored annually to ensure that their facilities pass the necessary inspections and that the individuals residing in those facilities are protected. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. An advertisement was placed in the Roanoke Times, a newspaper of general circulation, on Friday, December 18, 2020, with a 30 day public comment period commencing on Monday, December 21, 2020, and concluding on January 19, 2021. This comment period and advertisement corresponded with the city's Citizen Participation Plan. A public hearing was held by Roanoke City Council on Tuesday, January 19, 2021. No comments were received during the comment period or during the Council public hearing. CAPER 19 OMB Control No: 2506 -0117 (exp. 09/30/2021) CR -45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. There are no changes in the program objectives for Program Year 2019. The City still invests a majority of CDBG and HOME funds into targeted areas. This policy encourages public investment and increases the chances that such targeted areas will reduce blighting influences and become a revitalized neighborhood with opportunities for all socioeconomic classes to reside. These strategies also intend to deconcentrate poverty and ensure that all individuals have opportunities. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? M [BEDI grantees] Describe accomplishments and program outcomes during the last year. CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) CR -50 - HOME 91.520(d) Include the results of on -site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations Please list those projects that should have been inspected on -site this program year based upon the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues that were detected during the inspection. For those that were not inspected, please indicate the reason and how you will remedy the situation. No HOME funds were allocated for affordable rental housing, so no rental housing units were inspected during the program year. Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units. 92.351(b) All of the nonadministrative HOME funds were allocated to Habitat for Humanity in the Roanoke Valley. As such, there is a built -in pre- existing market for homeownership within the applicants and a waiting list for Habitat homes. Habitat has been very successful in reaching out to refugees and English as a second language populations. Habitat is marketed through newscasts, community gatherings, ribbon cutting and other ceremonies, through word of mouth, and social media. Individuals and families are accepted into the program based on their ability to repay a mortgage and cooperate with the Habitat building process. If the household has credit or other issues barring them from participating, the household is assisted through certified housing counselors to become self- sufficient in order to obtain a Habitat mortgage. Interpreters are provided when necessary to ensure equal access to housing. Refer to IDIS reports to describe the amount and use of program income for projects, including the number of projects and owner and tenant characteristics For Program Year 2019, the city recieved $3.933.00 in HOME program income. These funds are not earmarked for a specific project but instead are part of the total HOME funds awarded to Habitat for Humanity for new homeownership development. Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES ONLY: Including the coordination of LIHTC with the development of affordable housing). 91.320(j) The City of Roanoke continues to operate the HOME program as a recapture program with shared appreciation. The sharing of appreciation allows the city to reinvest that program income back into the CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 21 affordable housing programs and ensure more households can be assisted. This year the city invested its allocation of HOME funds into the Melrose- Orange Target Area (MOTA). This area was chosen due to its high concentration of older homes, poverty and minority populations. As such, the priority is not only on building new homes, but rehabilitating and reoccupying abandoned, dilapidated, or dilapidating homes. As part of this process, the City has chosen to focus on this area because it does not contain a historic district that may cause costs to rise. This will assist the city to help many more households than would have been assisted had there been a historic district. Program Year 20 will be the bridge year as we move out of MOTA and into BFTA (Belmot- Fallon Target Area.) CR -60 - ESG 91.520(g) (ESG Recipients only) ESG Supplement to the CAPER in a -snaps For Paperwork Reduction Act 1. Recipient Information —All Recipients Complete Basic Grant Information Recipient Name ROANOKE Organizational DUNS Number 006704316 EIN /TIN Number 546001569 Indentify the Field Office RICHMOND Identify CoC(s) in which the recipient or Roanoke City & County /Salem CoC subrecipient(s) will provide ESG assistance ESG Contact Name Prefix First Name Middle Name Last Name Suffix Title ESG Contact Address Street Address 1 Street Address 2 City State ZIP Code OMB Control No: 2506 -0117 (exp. 09/30/2021) Mr KEITH L HOLLAND 0 Community Resources Program Administrator 215 Church Avenue Room 305 North Roanoke VA 24011- CAPER 22 Phone Number Extension Fax Number Email Address ESG Secondary Contact Prefix First Name Last Name Suffix Title Phone Number Extension Email Address 5408536404 0 5408536597 KEITH. HOLLAND @ROANOKEVA.GOV Ms Catherine Browning 0 Community Resources Program Specialist 1 5408536879 0 hope.browning @roanokeva.gov 2. Reporting Period —All Recipients Complete Program Year Start Date Program Year End Date 07/01/2019 06/30/2020 3a. Subrecipient Form — Complete one form for each subrecipient Subrecipient or Contractor Name: ROANOKE City: Roanoke State: VA Zip Code: 24011, 1517 DUNS Number: 006704316 Is subrecipient a victim services provider: N Subrecipient Organization Type: Unit of Government ESG Subgrant or Contract Award Amount: 5000 Subrecipient or Contractor Name: COUNCIL OF COMMUNITY SERVICES City: Roanoke State: VA Zip Code: 24004, 0598 DUNS Number: 926483611 Is subrecipient a victim services provider: N Subrecipient Organization Type: Other Non - Profit Organization ESG Subgrant or Contract Award Amount: 84482 CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 23 Subrecipient or Contractor Name: Family Promise Emergency Shelter City: Salem State: VA Zip Code: 24153, 3758 DUNS Number: 153503862 Is subrecipient a victim services provider: N Subrecipient Organization Type: Other Non - Profit Organization ESG Subgrant or Contract Award Amount: 29500 Subrecipient or Contractor Name: The ARCH City: Roanoke State: VA Zip Code: 24016, 3920 DUNS Number: 011548224 Is subrecipient a victim services provider: N Subrecipient Organization Type: Other Non - Profit Organization ESG Subgrant or Contract Award Amount: 40200 CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 24 CR -65 - Persons Assisted 4. Persons Served 4a. Complete for Homelessness Prevention Activities Number of Persons in Households Total Adults 0 Children 0 Don't Know /Refused /Other 0 Missing Information 0 Total 0 Table 16 — Household Information for Homeless Prevention Activities 4b. Complete for Rapid Re- Housing Activities Number of Persons in Households Total Adults 0 Children 0 Don't Know /Refused /Other 0 Missing Information 0 Total 0 Table 17 — Household Information for Rapid Re- Housing Activities 4c. Complete for Shelter Number of Persons in Households Total Adults 0 Children 0 Don't Know /Refused /Other 0 Missing Information 0 Total 0 Table 18 — Shelter Information CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 25 CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) al 4d. Street Outreach Number of Persons in Households Total Adults 0 Children 0 Don't Know /Refused /Other 0 Missing Information 0 Total 0 Table 19 — Household Information for Street Outreach 4e. Totals for all Persons Served with ESG Number of Persons in Households Total Adults 0 Children 0 Don't Know /Refused /Other 0 Missing Information 0 Total 0 Table 20 - Household Information for Persons Served with ESG S. Gender — Complete for All Activities Table 21— Gender Information CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 27 Total Male 0 Female 0 Transgender 0 Don't Know /Refused /Other 0 Missing Information 0 Total 0 Table 21— Gender Information CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 27 6. Age — Complete for All Activities Table 22 — Age Information 7. Special Populations Served — Complete for All Activities Number of Persons in Households Subpopulation Total Under 18 0 18 -24 0 25 and over 0 Don't Know /Refused /Other 0 Missing Information 0 Total 0 Table 22 — Age Information 7. Special Populations Served — Complete for All Activities Number of Persons in Households Subpopulation Total Total Persons Total Persons Total Served — Served — RRH Persons Prevention Served in Emergency Shelters Veterans 0 0 0 0 Victims of Domestic Violence 0 0 0 0 Elderly 0 0 0 0 HIV /AIDS 0 0 0 0 Chronically Homeless 0 0 0 0 Persons with Disabilities: Severely Mentally III 0 0 0 0 Chronic Substance Abuse 0 0 0 0 Other Disability 0 0 0 0 Total (Unduplicated if possible) 0 0 0 0 Table 23 — Special Population Served CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 28 CR -70 — ESG 91.520(g) - Assistance Provided and Outcomes 10. Shelter Utilization Number of New Units - Rehabbed 0 Number of New Units - Conversion 0 Total Number of bed - nights available 14,235 Total Number of bed - nights provided 11,346 Capacity Utilization 79.70% Table 24 — Shelter Capacity 11. Project Outcomes Data measured under the performance standards developed in consultation with the CoC(s) By providing financial assistance, at least 80% of all eligible households will remain in permanent housing and achieve sustainability of decent housing and a suitable living environment. CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 29 CR -75 — Expenditures 11. Expenditures 11a. ESG Expenditures for Homelessness Prevention Table 25 — ESG Expenditures for Homelessness Prevention 11b. ESG Expenditures for Rapid Re- Housing Dollar Amount of Expenditures in Program Year 2017 2018 2019 Expenditures for Rental Assistance 41,539 40,156 0 Expenditures for Housing Relocation and Stabilization Services - Financial Assistance 0 0 0 Expenditures for Housing Relocation & Stabilization Services - Services 0 0 0 Expenditures for Homeless Prevention under Emergency Shelter Grants Program 0 0 0 Subtotal Homelessness Prevention 41,539 40,156 0 Table 25 — ESG Expenditures for Homelessness Prevention 11b. ESG Expenditures for Rapid Re- Housing Table 26 — ESG Expenditures for Rapid Re- Housing 11c. ESG Expenditures for Emergency Shelter Dollar Amount of Expenditures in Program Year 2017 2018 2019 Expenditures for Rental Assistance 0 0 0 Expenditures for Housing Relocation and Stabilization Services - Financial Assistance 30,992 27,916 0 Expenditures for Housing Relocation & Stabilization Services - Services 0 0 0 Expenditures for Homeless Assistance under Emergency Shelter Grants Program 0 0 0 Subtotal Rapid Re- Housing 1 30,992 1 27,916 1 0 Table 26 — ESG Expenditures for Rapid Re- Housing 11c. ESG Expenditures for Emergency Shelter CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 30 Dollar Amount of Expenditures in Program Year 2017 2018 2019 Essential Services 0 0 0 Operations 53,500 47,425 0 Renovation 0 0 0 CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 30 Major Rehab 0 0 0 Conversion 0 0 0 Subtotal 53,500 47,425 0 Table 27 — ESG Expenditures for Emergency Shelter 11d. Other Grant Expenditures Table 28 - Other Grant Expenditures 11e. Total ESG Grant Funds Total ESG Funds Expended Dollar Amount of Expenditures in Program Year 2018 2017 2018 2019 Street Outreach 3,000 3,000 0 HMIS 4,859 6,063 0 Administration 3,767 3,330 0 Table 28 - Other Grant Expenditures 11e. Total ESG Grant Funds Total ESG Funds Expended 2017 2018 2019 Other Non -ESG HUD Funds 137,657 127,890 0 Table 29 - Total ESG Funds Expended 11f. Match Source CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 31 2017 2018 2019 Other Non -ESG HUD Funds 0 211,398 0 Other Federal Funds 0 6,000 0 State Government 0 52,951 0 Local Government 0 63,305 0 Private Funds 0 613,795 0 CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 31 Other 0 0 0 Fees 0 0 0 Program Income 0 0 0 Total Match Amount 0 947,449 0 Table 30 - Other Funds Expended on Eligible ESG Activities 11g. Total Total Amount of Funds 2017 2018 2019 Expended on ESG Activities 137,657 1,075,339 0 Table 31- Total Amount of Funds Expended on ESG Activities CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 32 Attachment ESG PY19 FY20 CAPER CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 33 '2,72020 SageR,,B-,R. HUD ESG CAPER FY2020 Grant ESO: Rtwnbke - VA - Repast Type: CAPER It.l t Otte Renga 7!,_11191,, i�K, NX gat.. Cont -I Mt —all. ;rsl rums Ka11M1 M1.t14 n�m2 Ofael _as• nivle Hc]IarJ Ob igMion Ta.. ..;.mm;ntt Raxca.rctta P,,aram A—.- S,arAa�7p58' 2'5C-1 AVg SW d: rr! Apuess 2 Rv.n 305 Date De dO . 711 C+n'H 240t' E ,'.1 r Q. I:,Als,"2, sar..wrra pt +. -twnr Nl.roer t4J,J5J 94Cu a< N.�mfar 001 b. Grant W.nnete. Stye Rep:xts *1UD ESG CAPER FY23e 7 n� •x �14,LJ31i F-w Ofael Cunenl AMhdited Tdel Ob igMion EePSMn1/e Year Number Amour Oman! Balance Date De dO . 2C XI 2019 F1101051M21) Ss46 WI 7" S'31.12F. 515.661 r0 i,31!2c" N,1;2921 JINN e16lK; ^1 J'JJO S, IIJ S13—t CU 2017 E17MCSli1C120 S "sT.B`7 :rt! 4'978,1 OC SA 17 9 +12 *2019 9,'220 ESG lntorntatlan Tram ID* 2C16 Et5W4tfp20 S2667C S'a6.2e6 P: :0 7�t4,2C 15 a '4:2C 1fi JOH El.rIAAl(AUO S`:14444 ill; $'M14400 $O ? 1')JL'l.f •::;1! 2014 POVC5 -10020 5125203 ©11 S'272000 SO z_".'4 '6 2013 11`11 2C1' Total S8,19 !IA?71; 5613.527K 515.E6t*;' CAPER reporting includes funds used from focal year JC JO Project types tanked out during the program year Fnlor me ru•m1 r nt �x.1+'Y." 1' rd pq—, ---go —go F vi A.—q M11•a E��argercr St. Tm�sOtrnl Hwsry ';la•alxilnllrinl anrb• ES! 0 Jae 2- 1,H- -J] ES, U R,pr. R, K-3 < 001c. Add.wnal Informauon "MIS Comparable Debates. 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A,p 24 Nunwror if Aurf Teals lr µauNNf'[4 A 39 'len+rr,Jl i�He iaC JrY,ivvr.AIC He— 'i—.x do 1 !IC.+AS a11•o�setdee r] AC.I? slavers n Me a'[ted ?O5 Ww a' Nbr 5 006x: Dab c"Ilty: VerednaRT IEen04yi0g Im—bon 1 "1 %d 0a. El—t 011.1 D.-I Nn—A t.-d I1HOrIni . MI-Mg Oab Iwuas T.11w Erra Rate lnnM i :1 it:rR S<.:.r�ly Arrn Ce+ tl 7 r. 9 fi .. ryCgt 2:'.34 eonr::n T u G =raP S;�.re Q 2 33 a, Q064 U-0 -Irry UnWnraal 0a4 Elamanb % of Error Coune Error,t— V?i— Sinus: J >] GO N ,,-I Sort bale 3 J. CO MelaucrsFrpnlrna . y HOx ld -1 1 E `.. i;Fmt I cra4nT ] j 1..0 ti pi;a]Irq 7-:16 Ill 179" Mls:rwrnrsagenms nfn'sxvenwrs•f8erpapes�galacbt aspnTrcwnID-1188aiml_IbT' 96918' S?17. tC-- 0' 8?'$ IA- 7018778au1cexecu •.e-vue$Ltsnum-vice Z10 OMB Control No: 2506 -0117 (exp. 09/30/2021) 2,7j2020 App—l— m..,_ofT M QW: Data Owllty: MCOme and Housing Oat. Owllty Racnrda Time Thee 011ie Sbrbd ONXbmlasllrg xa in inalvutfon M Houemg Error Lounl Error Rate Cwsnndllcr. 3 O ns N .•,a neo of �vuluna 51.1 3 2C5'e name e�tl ^VJtCCS a: An R:aI ASle':'. 11 4 au W'� nxmr. anC e_o�n_cx a: Ex' f 1 ' i ti. g06d Date Queiry CArdlt HomeltlN.rrtab BYa% 2.47 r Say, R,"t,. -IUD ESG CAPER Ty20D7 COUnt,1 Tda MIWng Mlsamg App—l— m..,_ofT M N—Im of MoMM Racnrda Time Thee 011ie Sbrbd ONXbmlasllrg ONAbmlu IN; in inalvutfon M Houemg ON,Ttimleer2 " -t PSH a RPH - Ite Y­i t!'Y'.m wrc 6 ES 5F YWI N n�:tl gaga: HCOaahalde Served Torsi WW-A CNW— With ChAdren and Adlala Wilh Only Children Unk— H..IMN ed Type Trc,31 Hi; +f).'i'u]a adc 3,`5 411 1 C PSH S RPM -Ire wral rC�4!vrWuy yw,xl verve r�9veJ •t•tu ^w1.yi�'y o a . 0 C C ^^-+1 ;A❑ m 0 Tate) Wilhaui Children With CMde, and Aduha WHh Oft Children Unk,w iHwsehold Type BYa% 2.47 r 6 C gObo: Oats Owllly Tlma4- C,IK 11:1 Numba d Pr .d Number d Pr01e 4 All Pusona Fret oantact - NOT wyng an Me SWeete. ES. gr Fimf cmn l - WAS 11eying on Stete. ES, w Fimt contact - WOrka unable M Stan Record. €aA Record. de.errane 147 116 o days :a:+ J4 V d9 Tres Ic L' 1: 0 1 -a Dn,y u sr. It T;-1 Pat .'n. .:vrw...vil 2• i 't 1N: it 4 -6 De 11 45 All Panama firth corded - NOT le yin yrnp m Me Slreas ES. w SH iirel mMSd -WAS Wyrg an 9/reae. ES. a SH fir. conlect -Wakes lansble Id Ik^lerrrlmtl 710 Gas 2J B II- Wes "13 }I1 C OW Das Ouality Inactive R—rde: Street Outreach $ Emergency Shell. 7ce1 Pe1:tn, 'E7 C .0 r. c.quN7 a of % of CCAT f W Rswrde Inaetire a.tards brxliee R«orda rtica:•wwA'.sagMrtms ntnswcue •npors'Olterpagos�pslackc asp. ^retnnlD- I138tlim1 ID- 'g&+J1$157 aS4C-' V' d?7$ id-' 101fl '7$aur_execlre-U�e$M1Matrm. -aw Ccrta: -� 1.wtt+r5 anc HznT. or hush +c � Sra?I Owl ear> ❑• €S rAPkl J 3 +m OC' °. b,J NVn iAl G,w— ES VBN; C. d gala: Nrmbet Of P.... U. " x of Racarde UrubN fo CelcvWe t5!.. Two Vh i—It Chddren Wa Lhe&— and Adufb Wvh Cn1y CMlden Unknown IMUaehold Type PJ.uttb WT 4tg a6 V G CI•iU:ei 92 V 41 � t' C:Imt Croxsn` rncw' alert R— -d V V 0 V V Jala Vrc :: rAMr.InC .1 !1 i:. l Ir " -t PSH a RPH - Ite Y­i t!'Y'.m wrc 6 gaga: HCOaahalde Served Torsi WW-A CNW— With ChAdren and Adlala Wilh Only Children Unk— H..IMN ed Type Trc,31 Hi; +f).'i'u]a adc 3,`5 411 1 C PSH S RPM -Ire wral rC�4!vrWuy yw,xl verve r�9veJ •t•tu ^w1.yi�'y o a . 0 C gObb Pdnt—Tle C—t a HOwahelds w the last Wadn.aday Tate) Wilhaui Children With CMde, and Aduha WHh Oft Children Unk,w iHwsehold Type JinJary .. + 4 7 !1 P, it 52 5c C,IK 11:1 009x: Number of PV— C.Ma .d All Pusona Fret oantact - NOT wyng an Me SWeete. ES. gr Fimf cmn l - WAS 11eying on Stete. ES, w Fimt contact - WOrka unable M Cent --led SH SH de.errane 147 116 2 5 Trey 14 - tc V d9 Tres Ic L' 1: 0 Fl, I—. II !e 12 It T;-1 Pat .'n. .:vrw...vil 2• i 't 1N: it 0a9e Numherd PeraOns EngegM All Panama firth corded - NOT le yin yrnp m Me Slreas ES. w SH iirel mMSd -WAS Wyrg an 9/reae. ES. a SH fir. conlect -Wakes lansble Id Ik^lerrrlmtl 25 24 C 24 C 7ce1 Pe1:tn, 'E7 C .0 r. c.quN7 Rnle Y 6yi'Je1 ^WUl 076 C00 L73 CCAT rtica:•wwA'.sagMrtms ntnswcue •npors'Olterpagos�pslackc asp. ^retnnlD- I138tlim1 ID- 'g&+J1$157 aS4C-' V' d?7$ id-' 101fl '7$aur_execlre-U�e$M1Matrm. -aw 110 OMB Control No: 2506 -0117 (exp. 09/30/2021) `2 7.'2020 Sage Rew- rIUD E53 CAPER Tv20A7 016a: G ItII, W A-- Tab1 MA1h —CNN*- Win Chidden std AduNs Unknown Household Typa hWla 2 »5 2PF !0 •� Gtyxr�w +62 124 .33 1 Trs-u F—r rMF v *Ib. lu 5 5 0 J rills Male • F W., F—w le Male, I I 0 J C idsr N- 1,111 —j v w 1H anJU,i.vty mats 14 Iw-u N: J 3 'J Vlgnf Kntw 0-1 REf—:I ] 7 0 7 �]nIn NIX ".CIkcICC � ] U xIh1:V3 Se! _ _ 4J O16h Gender of children Toed WHh Childran and AduRS WM Only Chdd.eo Unkmwn HI —ii"d Typo xWw ea SII 47 S, t a i analn Iranx Far;llR iM'F •nr tlaN to ^erlafe .I ':1 I: :1 Trans Mal, FTM.x Fa.... ...... Maie•. ? 1 r J C—dc1 fw "c.'4nn nyl f a !a enfua! r .'!d a u lers.M'• 0 0 U 'J -lent D-e K-0-1 3ehnN J J G J JaIa NN CNkC3M J :1 L J 016c: Gender at Pemms Mis g Ape IM—ban Tolia WWIq tChildren WiM C1,40 nand Adult% WHh OMy Children Unk, —i Household Typo Man J !1 t J U eruct � a r� 'I rl i hWH Ic, Fe. •0e, 0 7 n 3 0 Tana Male •.rTNI u! I—II, Ia SIM, 0 J G ) 0 xn]tt rot r;;r:n!m....31' c 1:A uclsslwA nah_ x lerv� J :I u J u CA-t DMW KnrwN'4:Iwn1 4nh 3a,K Orr y�ul•4' '7 C. .J C O1W Gana. by Ape RiIrg. Ton Ueda. AP 10 Ape 16.24 Ape 25-41 Aqe 62 -d over CII.M 0-1 Knave! CIWM Refused Data Hat C.Ax Mao 344 <n I` 2`.4 7i n - e� -vyb 2GE 14 12 141 g J ll Tr— Fmlak ! MTr o! MI. to' —I.! 5 J 1 a 0 0 u I�a-ix A /ale f RA ar4ar!aW IQ \lalc i ] u I U ;l U (.nvler !w,nt'cr5lmuy I. a 1� 9.r11.Fi.at1 meta cr iFrnall. J 'I l � •� l Il C3pn1 DI—I I K1— 1-11 RW.151%1 3 d r �Inta VIr. Cdkctee J 7 J u J U Oti- Ago- Tlalal W)tlro Chedren Wnh Chlldrm and Add WKN Only CNlden Unkrwwn H—hoW Type J— 5 22 0 22 u C 5 12 48 a aC u e 13 -24 31 .3 e D C -5 -34 1:15 8+ 24 u 15 14 I'i VJ2 rI u l 52 34 32 2 .. C S;ImI Lbev!` Rn:AV.t"1!ent Ren,aed U U` .. l C iA41a Orr. i:rllnnef rf U ., u L O12a: pace To41 WSII —R Child— WO, CNIdln and Adu1H WAh OMy M14— Unknown Hpueehold Type 21"1 241 ..1 ! U :Ja -A Y AhrAn Anxn::an 2.'.1 144 +i? I, �� A—, 2 A—, car, hrt�an •,..Nxnha "lauw_ 4 � 0 C 0 -A.— Wnxslanm O—r Pa. -.AC I-- ! u C P A1411pa 4l X xJ I 0 CIM! [ 5aan : Kn<w•C,l:anr R,ri,w;7 n .. n flsfn Nn_CaleN;lec n 3 u u ic[a� 5:1J 3'y 1111 [ U M:Ips;'wwa�sagMms nfasacve•rslnns�NllerF gesgalanlc asPa�rcuar.ID -t 188Jien1_ID -' 98418 ^5'd?4 -'0'd ?'8id- 101 @ ?7 &ate .ecus- Nue81Ae8.utn-Ntc 4'10 OMB Control No: 2506 -0117 (exp. 09/30/2021) 127; 2020 Sage Repens rIUD FSG CAPER FY20C3 01]m, Em—ty Tai WlMoa Chodnen V th Children end AdWts With Only Clubren Unknown Household Type 4 ^r- HSG:rv.'N^n -iWirn .SK 41111 >iK.inir, CPnrp 23 1 f2 0 f, Clint Ltr_sn: K—Dwnl qeh —J 0 3 .. 0 0 Dina �a Cdlenec o �_ .. u U True 559 41!1 t.yi f. 013.1. Physk.r and Me-1 Helm Cend:irn et Slag Tool Welt.wl Adult In NCI with CMldMP 8 Chlleen In HH whh Children & With CNId.. a.M With Orgy pasdm Children AM- Adwa Adu1Ma CMbnn n,~.'m HeWn' n�ct.em 2es 1493 ,. - c Nru,o.,m„sc �; st u e ❑ny At— 211 24 1 li caln AA;r•t.I ­1 Fk1,.J At,—' CFr mi;: Hann'in:',it.in ?7 yF .. 1- f, - 1W:Aa05 7e'reh.P-gnlW D—ly X N-1 :fifslcal D..Mci 149 144 4 li 1nc'Jy:n':hdran a11 A0141z' cnwrrn s 10n:1 as rR 11, 1'. ;1• A.anf, raYisrrs! wuf !hn rni:�m,'ac'AA�Lx r HH wdh C:n,+l't:n A A ,A,' 4M'C :n,Hrwn i., iii vxn Chid— &'M,A 013bl: Physical and Mental Huhn Caldtddns A EM Tout With d Adulu in ICI with Children & CMldaen in HH w*h Children & With CMtdnen end Wit, Only Pawns CMbmn AwHS Aduaa AtluiMb CMbren AlentS IICWIf waa.rn " 1 'f: ti C a��r., v::r�� x. :�t a ❑ c 'Al Aicha .±d GlU xl 4. f. G A"... Cnr,.nc Hes°'I C-01," T4 70 X11': NOS tl 6 d C I 1-iyl r—L.11' 1F' 143 . 1t e'h':tl. ^.Y,k1­, w•J 11H .,M C+iil ai d Auutn' a. cl'r'Md�a.� i�: F1y win CHldr.n & AJuI; >' 01301 Pho" sod M6MS1 H.YIh Contmicns rot suya Total WMwt Awls In NCI when CMbnn & Chilean in HH wan Children 8 Wien Clni Y .end Win OMy Persons CMld . AwMe Ad.M. Adudsd CMM.en M1lanta Healtr ?•rt+arn 1 .. U G -- 7r.y ALV•s U C G c - C eotn Ncnci 4114 Ll'IN 3 ! C [• C Anna_ CFr.ni_ Hea^, O'�r:litnn ] _ C 0 C N41.1 .0S ::l Da'.ru:t: ynlJ 7nxHiiy 2 [ r 0 -- f, >'Y�YI GSablr/ C d f` .. TL- e'A11h CI'rdran 31 Li 1 s. 1.(YI.9 1+d 111— .11" Hre rtiYUrt'rn'ADJLS r slli'wnn Cn.al�vn d A��vtz' ml]'CI'.d—, n Iai wnfi Ckla", $ M e, 014.: Oomr!fUC Vbbnce 14alory Taal WlthoW ChWi— With Chlldnen and Adel. Witt Only Cl i e U1—. H. —.Type Y., 134 123 11 a L' (:Ian- r,-,,' .-1:I.anf 4a1.aal 1 Toe Odd 415 Ot4b Perwru Fissinp Oomostk M.I.— Tour Without Ct d— VMh Childmn.nd Ad k. Wlm Only Ch,l — Unknown Household Type Yeti r 1 21 NL 14.11 93 i. CimlCbesn: KnLW: G.ent+lei� 1 U U _ u L Jata Va'_rlMnp! 5 it L 1,— 134 Ill 4 YL1ES;•www.sapenms nfca'scctrd'rcF n'fiueryagevwlacsc asp ?mmrlD- 118&dienl ID -70MI& °57474^- '0'877 Sid - 10767? &au>�eencue- oxd&l.tedUm -n,e OMB Control No: 2506 -0117 (exp. 09/30/2021) UnNnawsl H.ueeCOb TYp. o a fl n 0 0 Uoknrnm HwwAob Typa u 0 fl ll U n Unknown H .tSi.b Type U n n 0 u 0 0 �2 7f202C Safe RW-*l +IUD Esc CAPER 17 217 ORS LM.951WW- Tow Without Ch.w.en "Chibidi— and AAWIi With Only CMd— UI'ikiI— Houwhokt Type Rwrlelau sifudelma n �raar53art -Y dhNlPr. rt:rbr J hN ». Vt rn;W Lei iJr vile r..»onpw+_ -, yeEIH vtt 3'� o.i T.�,spurra�,iti,lnp 4tr humNns �e.^J;xa�n: Wrq nkmekss ,val}I J . rs ,::l moan hrwulacm tae 'wla Hawn + HGAI Ml:r9 ;rUn +l.iii! 9 +:lerrl Hwnty rt., 0 $uMOldl 352 Maltul{onal SeNnpa 0 �•sycrianc no�ral �r olnr cavcnwlrc Ix,ity 2 �.r7starca apaxv aaixnvn larhly .^< ]Nn. center 1 Hr,al:ul cY rAryr rasgaraa r.,,,,e „-r,amr, mararal la::;uy 9 � »I_ potr, er u,wre» 9e!w4on hY.ac; � -ester car. r�.na u h«AC care u'xT: ntra , _arty Imn Sara halt; u' nJrtrnC n�n'e J RaxWaro.J 4rgacl .x nahYay rn,ca bdr � M,Sakzx urtar:a n SAyhtoldl Itl amr LSwAtom ,1 �imrna:,.nu�ngrrrwranar Rfi'Hl +wtirmarY rimllaxs ka_ -ears 0 CwneV 'J5'viNt nu x:)u:q'v..aivO xkJp +.; O ..w'.nn: 'JY :31M �,U o,gury'r.,�vny xX,sStj %terra sv :iivrt wtlr HR`1 n v[u'.alan. vtx� U Barra ,t ::art .tlr H[:Y x,.,rhar Iw�ar[ nr F�^lrrl haven: n Bert 'Jf' _r:rJ.1 n a p,91C hi.J�ly7 Uril . .erv. ,5 ierA �: a�J�rnd MC�:nu s:,tn+ey 2-0 n[rt, 7. tltxA wtlr MASH v�vsaYV + Reran a5 hartwap Cipf, Tip s..tts iv n iefr,, 5y- .iiBrt nilF :]'�erhWyrg= +.:�6J)' 1 -1.r~t !. r-nIN CNC y: n PotuV. streprr.-> Y «h., rw+wwr s vrq �r en,g :n a Inmds rJ�r,. apartment c. Yo�za la ::ayrcj ^.r s.in�:n a Pamir ,tarrwr: rm�. al>aTrtarl rc 1Yn�ra .. 1n1, 10 .06-1 9 SuMOlal i, "Ie rgdrr�'t�w,i:,ti y r.n c� as ct I3�',2)•.9 O46 Caeh Income - Rar'.dea Invdkrle a1 L.Misl Mmmi N[Dtne al elan A»evamert for Stay.n j_ a! Ekit IG L.._ 1:: ir:r. - w 75] n 24F 51 311-4 5 0 C 0 G !84 a n 0 4 0 G 0 G 0 C 341 P u 11 n C 0 G Pal2ryr /�JyCI6C -4 0 1 li u I: `lenGer ul tw'+X SYa'lvrs'V ,O Rnwr Mnval yvsessmml _ 4 4 c o G u c o L u e u 0 c c u I n c 0 G 0 C t C 0 C 1: u n f n C 0 0 15 0 1 L u L a o c 5 u 1 r• n r, 9 G C ??I 16 0 414 46 Invdkrle a1 L.Misl Mmmi N[Dtne al elan A»evamert for Stay.n j_ a! Ekit IG L.._ 1:: ir:r. - w 75] n 24F 51 311-4 5 515, E250 0 1 ;r. i 113 51.001 51 5(43 27 0 JC 51.501 51003 27 0 J5 32.Ili- t u 11 _lant f ?:wsn ^. hm•:w 1-1 Rene 1 n - Pal2ryr /�JyCI6C -4 0 4�rtr., ul a w. SUa -, Y, Ye, R «G ., to nx.a an /--I nsxess,:eiv. 13 ] `lenGer ul tw'+X SYa'lvrs'V ,O Rnwr Mnval yvsessmml _ 4 Irrai 31.:IIS d5! 1' 151: Mps:'wu• —genets nlnsecu arelnrs'Anerp,gavpalacbc asp0— v.10-1 1MAwt_ 16-TOM I 'S' 414 -:0''$771ib- 101 B ?'8aU e,recu:e -uae3t kTVUm Iris OMB Control No: 2506 -0117 (exp. 09/30/2021) •7:7,'2020 Say,, Relrxts !IUD ESC', CAPER FY'llV 0t7'. Caen Iltspna - Saurws Mmma a[ SW Io ri La MnWI Irrcpns a[ Eslf tOr loavws Aawasmanf TOr BayWa Esrey lrKimn 95 U ,s '.Iran;,t,vmxrfi lnxivan,:a ti !� d iil 83 C. 79 aSCI <• _ 11 y'A SmKe C:rtsrOCte] C1saLVIr.Y �[n�erAasm 11 U 'j 'VA M1inn -sar Cnnr 1l3sar.lar t+arxrn I r, 1 'A��•k,vy C.ml.vx'snli ^,r J U V TA`I( �r [auvakn! 1 U C Sara, Axslxtar•'s a l V .mA ++from rnr +c+JM- + U I Chi Scix 5 L 1v11rmY::iCe� sal i'.lF�]RI J U - tAnar Sinr:n ] '. I PJ�11c .,Ir ,>vnre +"fi:r­1­1 115.11"A 111 J1 .­ —, DTBn. Drs MiK; COnMilam and In fp AC— a Eft AO Aduh AO. A4U9 AO. %wIM AC: Ad." AC: Adup AC. %tale UK: Ad uN UK. Adu11 UK. UK. %wnn wKn rdMpd TT 0101 DKaI?Iln3 Ml/r wim— T.W DkaWlnp wIM »Klw. DlaaNllrq Oisahmnp Dfwnluq AAUKx C —d""." Cy Di tm g Dnablii q Adulb Canuuon by D.Wlnp DisalAlny Ad41tx COnMIIOn by COndifiOn C..&I n S.— C.Miti. COndiIiM Space CandMen COndOMn S.— ,ter.., nmw 1. ll s. lE rcl'•u 5 .. .' Is _.p 7 9 - WVCIeRM:•II91 SJ.v'ily Ir!!'vna fi3 _ n? 31 0:5'4 _ < <2 1. -- �SSI I O Y�a�n1y u', i9 ',Ia A .- ns�.rrx i _Spl1 JA Sevraa DrsihtnY .�rrTy,r,Yn) -. na1e D -401 U 0 0 J U il 0 p J 9 J 9 Tm Asnls emrn b t 6 to C'D p fleet. - a•.tlx)ti iT ?NFi Rwiitnne „'. ?.�tsno cr rnl,rc'nrts r.:,,mc ,. l I •:I cr' � c u a .1 � u •_� a ro+rre im 0 W k U l 3 U 1W v J ] N 7 %. 1 3 33 ?11 0 7 a - Nr :o,tic'2 116 lljt 221 52 86 b 6 < 10 0 7 J - Jnewrcat 316 15 31 T�:a' Ahh D7W: Typa W tbnSaM BorYN SOUrooa DaraM ri Start eene8f 1d Lriasf Annual Benaert ri Eau tp W vvrs •tsaurnvrK ro+ Say — S.rarl val WIft— A_as:arcc SYWram 'Vl U 'Sf TANF ",; C.” Se+.­0 e TANF { 0 Cesar ?ANf =�rCec SC ^n-ss C :'.G'atr slur -e r, V ri [' I; tnFS:'wvrA'.sagMms nin'sscvra'm� rvNirFwgasgalamc aspAnreoonl6- 178dhimt ID-7 98818` 51d' at. -'r1'8 ?'8id-1Gt U ?'8arsv;execlle-V �e4nieovm-vre 710 OMB Control No: 2506 -0117 (exp. 09/30/2021) '22,P2NO q21: tia." Msuronu Sage Retxx:s •IUD [S3 C PER FY20211 At tram At M-. A—.- -t At E,A tar Leawra W S". aMC.1-a h] 52a I. "571 gyrC�.,arp `F 1.` 49 9»31e C.N4 iS l{aahh 3 G 3 VA NL.i1_6 5,— V 1, 22 EmO-1 Prwlned Itea1M In .1. 4 G B H.— --nn t—np c:UHRd 2 h .. afvaln Rar Heailtl lowran;;e Ll G ]:41r Hea11F +hvra'h�'a l�v A1:vL •. G 7 1111an 21ea11Y -icrvrxs Pru4rYn 2 C i Ehor S 1 1: 29 Nt. Had1IF niwca'rz, 1.5 r 151 v1�2i P',esn`. Kn{>w.G�nnt Ruf bl I 4 Jala 4& 2141! len 11 4 2 N—,.1 S'la'th -`- H.. a+l An—, ds3 —rn U 1 S V 15::1.r.n nHxAlh 1�n111an::a 1" 1' ii^ M1bre It- 1 51,'Ce 01 try.. -to GIL 2: Length M Pancclpation ESG Project/ Total L—,. Slayers l' .: al -Ze4y5 t/4 124 .. ITC. 1711: etc 14 nFye _. _ 151.2111x11, 34 34 ., 1,1 1r.1 22 1. 97 I— .`.1 ;1 I; 5 31 I. [AI n.r1s WI tx+ 1 12 . 51 IC 93 G�15 49 4. 4 L 91 "19" w1� 62 7e, I td• W JES Oays 53 ... Total r;4 M!:a)a4ys;l rest to 0 2 Children yMh Children and Adults 71 hn 1 M5 nays 1.7 -.1 Ylsl t I) Unanown M—Nold Typo 7 JJYS '.v �J 12< 9 1, 41111 325- 11.4 -51. 1 0 ' l d IR 14 oars W AA.rc W. 1.151] I:a -1a > 5 Y 11 L I; 2-, — 141 ::rIWr.Yan r. c .. J la hp 21 ns1x :Y5 Tr.Yn 4A V 2 - 022, Length of Tune befeaen Prq Start Oat. and Meuaag Nwa -In 0- TMes WIMMM ChiW,m VMh Chlftl —and Adults With Only Chd&en thMnd— Household Type 4 r41na1 w+rA.sagenma nta'sec'Irenlnrs rilterpapes E}slacuc asPa'r^ -� nID-i188aim11D- 79WV574342- 0' 87' Snd- ID18 ?'8a1r_execwe- useSthaum =1ne OMB Control No: 2506 -0117 (exp. 09/30/2021) d,10 81u a lays 9 0 J C 151, 21 Rare CJ ( 7 r j 121. 19 Cara 1 I J i1 13' Itr lF.5 51415 'J G Icral :Fc aux n.�vet.lrKi �nl:Ahncl J l' .: 4.uagu— gW'lump .r 1-11g ITC. 1711: _ _. _ ...wi'�n x�i'. »r4tl i�.11 t?•l wilhrt ll mf ^•H +� 1,1 1r.1 .: I; 5 7 ✓y „leer_ s 12 . .+ L GM Length of Part40petlon by Houaeheld Type Total WMmt Children yMh Children and Adults wan Only CNMran Unanown M—Nold Typo 7 JJYS '.v �J 12< 9 1 l d IR 14 oars W 28 2-, 1 J la hp 21 ns1x :Y5 i, 1-c 1-1 51 e.. ., I. '7 11 111.1 a— 1111 fl <% C. 3 EI 11.•93.! -, 4k 11 t, L' J 911. 1 I r— 61 Ct IC L J IA' I. 76D.R:xy. I .._ 3FG I.. ?7GI,4ay': 1 -: Vr5;1 1. r l .J 79' w 1.1)5_15 Jn,r 12-3 1141 1 1 3 C' il 1.]�c�'AS:: days ;b4 Yrs U tr 9 C � Wn days 115ra Man 1,,y ,1;a *x 1> R Y•xl 1.. G :1 I. 3 ael�va CSrWaee a r,• i C p Tsr,R. Sig 419 Ile c it 4 r41na1 w+rA.sagenma nta'sec'Irenlnrs rilterpapes E}slacuc asPa'r^ -� nID-i188aim11D- 79WV574342- 0' 87' Snd- ID18 ?'8a1r_execwe- useSthaum =1ne OMB Control No: 2506 -0117 (exp. 09/30/2021) d,10 '2- ,7!2020 Saye Reyxls :'IUD ESG CAPER FY2 21) QM: Lanplh rA Ti­ PMOf W IbuUn0 - Oaf 1 an 3.017 pih Ho Iff srwa Slarbd TmI Withoo Children WAh ddldren and Aduhe With Only CKAdren Unknown Household Type 'tlay5 nr laax 37 5 32 i. :3 d Ir 1+ leya R 2 9 L 1 151. 21 Bare d 5 311') CA 51 1,. lar, 0n" 2: 14 9 ;r 7 18' N J65 days 21) 16 b C+ J 3+30 tr> ?ib days it 2 Yrsj G d U 'i'oa.x Trca':twe +Ya ;- r.:�.w,J ;rrn o,.nsinrl < 9=• 02 NO Je. vr,r.e.J r,r:' huJV,.l 16 0 7 U Da ..' -1-1 C 5 6 U + J ludt ]Cro>ns 14 a iG G2 J 023. 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I•KYr nj.+rwnriy Ar`t6+llnln'Ar.I6i 2 0 0 0 I —It. , v -nru r.:,rrr 0 ¢ n 0 0 $4[1[91.1 1 ,. J 1 0 Other OeflinwlCne l C 0 l .t•.'s.Jert +al Gr te! 1 �Y hsFmCY r.ir:n mlt rK! h:rnNess ;?+lercr ! I' l! u 0 JeccnM I Jd IJ n u 1 V 0 . �wr (`.(l rl I Knorr U.-I RNO+yr'J ... par <Vo. �rJls Ye.: +nD eKa. rr,J'new,v'rzPletrJ', 3 _ 0 0 GI $ubtolal y Zx 0 1 U T+/s if2 J02 138 . 0 Tda. 58 V 0 Irr_iI :,i:rn,x antis 1esl:rakoJx Cx _[ACC Ysm hc-, Ino r.,Yr.Clahrs i J 1 u �i rru •a:)a 79 s+l ]:i •nl'1, 421':} +i 11:0; - hnFs:�wa•as3genms nla •sscuarclnas'finerpagemuelarnc asP +�rc� nID- 11Ad�ienl lD -'68d 18?576_ LG-• U+ 9?' Sld- IU18 ?TBa,.v_•eaecu!a-lrue3ltetlurr ol:e OMB Control No: 2506 -0117 (exp. 09/30/2021) 4;10 `2,712920 Sege Rep:.- • -UD D&G CAPER rv213i17 024: Hemet Mss Prerenden Housing A Sa anent at Ealt Total Wnhaol With Children and C"&- MOM rue t^ runlaln Ifn M1raNrq racy r� at p'gKt sla.'1 'n51nnW1 a Lmx e: d 8 1:: anw is r,anu�li Ihw nruin9 Mxy W1 a! P +qw-1 alxi - =ANn tna aUn,cy Her ha�Y al pa(nrt clan ,. ;f 7 rwa ro �- ,a'rnam lh3 Hat =irq u�ey ran al L,rcte:n oral -'n :m an crsnw sWnaus accured snna t. Heel crag , o a,,e lu � "a. Hain ue n,,.�,�, mew ra3 at mne� �.r -p:v w.m r„arc�al asx t:. ws cure +idn a n a q M14]v9e M1J new nc„e and -yNu' pnq'Jin) sde;0y 3 1 2 \bvevL rtew nLUVrR urtd Wll"I ar un ypiny -U } -14 'c'' lbveL Ir wM ramiyhc�Wa m o lentpvari Wx5 L� � '� tbva:: it ;.an I,:mly k—ftx in a (.o'rr.ru:rt CuxG :t :I �bva0 >l d ndr�yll.lndl tr ILT+npadh hTUfiayj falylry U� L';17 i.,n v 9 :1 Ciw�l L .'eme Ivmelras rrvvey !!': .9 Y,elkr �I 'tr- dace —M l" ttntnlatw, LterW wc'II to s1LfrA' w (1 J P!�nl dwwr .m «, �Iflnl ratasr.l „ 0 0 Tv 9E 2G id 02U Hteohef of v4 .—. t" With" CMldran Wll Children aM Adults Unknown 11ouraihold Typo u1 t���rwry Hund.ma val— /0 10 G ^!c'f- t:Mx'scally flv�reless `le:�ran -.N 36 '- ^1 ^I a `.hM:ran 4111 -5!:1 4� u !:ta,l [:rwixn` fiarw.[;I� art '!eh -4aT n it .. Il 1HIN WC( �dWC'le�' p !1 „ 0 Tde +; Gant 519 ue 0 0244 Numbv M Chromeally H—le. Poraone by H.—"w T" WMloot Ch*dfen WAh Chlldren and AdWtts With Only CMkpen Unknown HousehoM Type rill 1n1 322 t!g 1 C Ci-1 lbein`. Kan. w. 0.11 RennM 1 1 U L gala Vrx ::rilnr:rtt: 14 12 Tr <a� la 4t? ML = "wwn.syenma niosa +:uarelr4rsfiderpages�pWlacoc asp,> rolnelf]- tteedient. ID-' 9bd! 8' i? 11tC-' u' 2?' 81drtG1E S ? ?8au>:eaeLUe- o�e8f.fesum -Wl.e OMB Control No: 2506 -0117 (exp. 09/30/2021) With Oniy Unknown Hweehokf Children TYPO � G n r.. p r e G G 0 0 G G G G U L �3 I: n o c G 1i 1Qr10 CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 44 PR 26 - CDBG Financial Summary Report i, PA26 . Cow "nJld Summary Rrpo" PMwa m Year 2019 RF3ANF11SE. VA PART I SUMNIARY OF CDBG RE_0ijRC S Ol LINExPENEED CDBG FUNDS AT EIC3 OF PRE -001;5 PKCR,AW-EAR 322.281 46 U2 FN] I iLFMENT GRANT 1 ;:34,15100 113 SURPLUS LEAN RENEWAL C.OL7 04 5EGTION 108 GUARANTEED :iAt, FUNDS. 00 O'; CURRENt YEAR PROGR.W INCOME EO,213 26 05a CURRENT YEAR SECTION IO8 PROGRAM INCGWE TOR SI TYPE) O5 ^-UNO5 RETURNED TO THE LINE-OF- CREDIT ' }" LA. FIjM1fjS RETURNIED 10 ME LOCAL _DWS Al2COUNI CQt "t 07 ADYJSTM WP ENT TO COUTE TOTAL Av0,1LABLE C.aC' DB Tt1TAl_ AVAILAFl1E (510M IINF5 3m -(17) 7 616,717'7 P,%RT I L &j4At Rte OF CDE ^G FXPENDITLIRES O9 DISBJPSEMENTS OTHER THAN SECTION IW REPAYMENTS AND PLA4NIWWADMINI57«ATION 1.452.431 7E 1!1 .,E.BJSTMFNT TO GOF -IITF T,7.TAI AIAOIINT 51,HlEET To I.C7NlAII&7 3F -4FFIT : Clti 11 AMOLINT SUOIECT TO _GY0.100 BENEFIT ('LINE. 09 + LINE 10) 1.:52.432 70 12 D156JRSED 14 1015 FOG PYAN41NG/A.DIAINISTRA7104 216.625 31 13 DCSRURSEIS IN 11315 FOR SeGTF;'J I(IB REPAYMENTS 14 AD)JSTMENT TO COMPUTE TOTAL ExPENDITLIR.ES C.ov 15 TOTAL EXPENDITURES (51JM. LINES 11 -14; 1 6Ef1.C55 09 Ili UF+LXPE NEED 441 AWF (L INE (18 I ME- ILJ s4i,,1 >ti 1:1 PART 111. LOWMOO BENEFIT THIS REPOR7ING PER 100 17 ExFENOEO FOR - O'NIWID w71 -r5P C, IN 5PEC1AL AREA5 % 00 14 1, xFLNOW FOR :. LIWAIC.X) IAL3i I I L.NI I HLILISI4L: (W� 19 DISBURSED --OR OT)IER LO MM ACTIVITIES 1.372.612 66 Z•3 AD3<_15TMEN7 TO CCWIJTE TOTAL LO'VUVOD CREDIT 130 21 %)IAL LOMIKID CRWII (SJJM, LINE, 1? 20) 1.372,67: 66 22 PERCENT LC,%'144CO CREDIT (LIPh_ 21ALINE li; 94 5' `h' LOW NIOD BENEFIT FOR MULTI -YEAR CERTIFICATIONS 2:1 PFYIGNftA'VEARS(PY)1_XWk =i!�V IN,.eR 114CA I ION F�. 2011 PY. 2i::8 Pr. 2019 23 CUMU.ATIVE NET EXPENDITLA FS SJAJECT TO LOW;MOD flENE -1T C4-_0? c 47104 C "30 75 CI,RAI,LATIVF. F: {F NDMJRF.5 FFNFFITINF, I OMMOD PFR5DNIr %'O(' 28 PERCENT BENEFIT TO LOMMOU 4RSCrL (LINE 251LINE 241 L L++i PART I'6. PUBLIC SERVICE (PS) CAP 1ALCJLATICMN1 7? L)ISK IR °F(1 IN I015 FOR RI . IC FINI( :F5 16:.148 36 28 PS;JNLIQUIWED O- IGATIONS AT END D- CLA;RENT PRCXGQ NI 'EAP C.OG O3 PS JNL IQJIDA-ED OB_IGAT IONS AT END OF PREWIORJS PROGRAIA YEAS :3a ANAISTMF41' 71;)CNYAPI,ITF R.M PK rMI 113A'K7N5 Stir? 31 TOTAL PS 081_1134,71Os4S (LINE 27 1 LINE 28 , _141 29 + _INE 31)) 113,148 36 32 ENTITLEMENT GRANT 1.'34,157 Or, ;3.1 PFib:IR YEAR PROI RASA 1NI :IA* 34 ACJJSTME*JT 7O CO N PU7E TOTAL SUBJECT TO PE CAP C.JC' 35 TOTAL SUBJECT TO PS CAP (SUM I.INF5 32 -341 1 743.728 52 :3fi FkRI -FM ILIN;3S Uel ILsATEU ( ,*+i PS AI I'JI "IFS (I INL. ADI If* 3',/ 9 ;4'y<' PART V. DLANNING AND ADMINISTRATION (PA) CAP 37 1315EAJRSED IV IOIS FOR t,;..AN41NL'JA;'IIAIN157RA.TiON 116.675 31 M PA UNLIQUIDAIED OBUL- TAtKAS.AT LND OF£URRENI PH06RAM YEAS :}.'3L 31 PA UNLIQU IDATED OBLIGATIONS AT ENO OF PRE'YIOUS PROG*'1.4?A YEAR S 00 4,1 AD.L.ISTIAENT TO GCXWIJ7E TOTAL PA OBLIGATIONS 3 or' 41 f{IIAL RA Ot!t IC�AI IONS fLIN ='31 + LINE 38 LINE 7 «LINE 41)) 21b,62' _Al 42 ENTITLEMENT GRAN7 1,734.157 GO 43 GURR.F°JT -lFAR. PR(JLiRAM INC;OMF rn,773 '6 44 ADYJSTFAENT TD CLxtiU7E T; TAI. SuMECT Tii PA CA- ,Ab 45 TOTAL SUB1ECT TO PA CAP fSUM. _I'JES 42 -44) 1.?94.4.3v 26 4h FPRI.FNT PlINOS. IX?1 IGATF7 FCA PA ALTIVITiFS C INF 41AINF 4F,) 12 Z: ^10 CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 45 PAM - CA80 Fmrb ial Sm=fry PaPott ,�' Pio�lntl'Yetx 2019 LIN',: 17 DETAIL. ACTIVITIES TO CONSIDER IN DETERVNING THE AMOUNT TO ENTER ON LINE 17 HM. urt rctrarwit rxl rinta. LINE- 18 DETAIL- ACTIVITIES TO CONSIDER IN DETER MNN THE AMOUNT TO ENTER ON LINE 18 Plan Ynar InI1i Prnjrrt IDIS Activity Namr Matna Naticxial Actnnty _ _ Cndr. Uhlxtrvn Llv vn Arcimint 2819 5 2348 2019 - MOTA - t NEO - T11CUihill P%r Ktr Rerkiif4 14B LATH £:49.370.62 148 Matrix C<xfe 539.370 67 Tnta1 5314A70 62 LINE 19 DETAIL. ACTIVITIES IN%LuDED IN -HE COMPUTATION OF LINE 19 CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 46 v ""Cher Matrix NatiQemii Ian Yrar IDIS #inject 1015 Artivity Nun!drer Ar iwity Name Cude Ohjectrvr_ Ormvn Ainuurtl 2348 8 2306 5312243 HOME 3 CON - 201B - NOTA 1025 UrrWf Avc NW - +31 LMH $3.292 1)7 Hairmat N[ra Hcmemnerr: -lp rare 2319 .- 232 -16 ,24226! CU&i 2(114 - VOTA. - r4m HjrrW_rwm ttli;l kabitdl Ol LMA 517,[380.8(1 AfiiJiSl[k7r1 01 Matrix CcXIe g.P[) 192 W 2019 4 ti29 5395558 CG &3 2019 Kwmi1 +.uP�*ylcunu 03F LMA 536.197.25 ?+319 -t '329 v41307<' C.DBC. 2019 - Kfoafl.5 f`;T0jr0un0 05F LMA JABLJD2 75 03F Matt ix C kbJ S 4 M111 ikl 2310 6 2703 520752' %O &3 - 2010 - tK; ?A - Infratirre:ture 03k LMA 35.85+7.01 2319 4 .' -1740 5363189 07313r.S P3f9 Y73_Gna NElrhtnrnw9 FO(V -T Ins Gat Y 03K LMA, S; 2 :AI[xl Sign '1319 5 2345 5396%8 COB+3 - 2019 - (IOTA. - Wlek +xee Str e"15Liie Pr tyetl WW: LkIA 517. -^16 41) ?"119 5 2145 641[)072 iLl&,; - 2ra19 - rfnTA - ME*0-�P hrct -o 0314 LMA U3.505 50 03K Matrix 5 ,7;,9941.01 `318 5 2313 5287927 1819 - CDBG NN. - rairlard r ,attcrruccl 'rase +731 LMA 53.395. y3 ;,:.ntairrm 03L Matrix C- xY- 3r3 296 50 1'019 3 �.k'1 5317 %2 --Cfb, - 2019 - Appe. Rine SUTI'gei Carp 050 LMC Wr0Cr7.Cr3 051i Mall ix code Sein nnn on 2,319 3 2023 531+3051 COLD; 2019 ChlLvri'- T+um -army Advcr;acy 05N LMC 39.340.03 -1319 3 2323 535225v CE03 - 2019 - CNILI eo'; Trust>antd} A]vcca.ey 094 LMC 32 -7E0 00 701:1 'i 1:1':3 0.j37,91 J I CT7BO :'1119 ChsiMrwCc 1IIM (army Advrrary 05N I MC 3? ii4S ikI 2719 3 2543 541+X-72 Cobbs 2019 - Cfal k,i'5 Truro = amJy,Wv�ary 05N LMC 34,965.0) 2319 3 NW 5340(051 CON 21,19 - Ch +It#?n'S TIJ51 CAS . 194 LMC £12.2,+) 00 2:112 3 2"-7:481 %i?`S :r[i;1 umi :+ vi ClalorcKl', Imm (;A_'i4. 05N Ikit" S1ilRin,N1 05N Matrix C+-xte 346.505.00 ,°318 d 19E6 5267927 47.1EC, - 2(718. Hi,,s 1)g 514),Lzauar tcn Frartbes it NE:l 05Q t-mc 54.543 36 1:1)9 3 1[[7x1 5317243 Cm; 2(13!4 H.u.nung slithihnitKtr for F. riI w. e ir. Need fi!,q I MC S': Mil., 1 >i 2719 33 2020 5317562 CD &3 - 2019 - 1 urLS LJ tut Fa'rilie4 it Heed 058! LMC 34.928.29 2719 3 2+320 6340051 CDFr 2019 - W7u5ing 51C01,20u)r R1( Farrflies Iry NE*d 09Q LAIC 13 899 93 i171:J 3 1 :120 6.,,VjL62 t-beki 21-719 W.a:srny Slatnuatmr. for 1- mrilim in Nr.+,:J t15t,1 LML S.I.!5LI V, ;;119 3 232il 5342261 CO&3 - 2019 - i^OLSWO Stlb,k2ati4i* rui Fardie5 in Nr. J 35Q LMC $7.50'.5: 7+;119 3 2:121) 5352253 CDECi 2019 - H)t.srng StMilcatkir rur Farrak-5 In NPIM 054[1 LMC 34.171 66 2319 3 21720 63633439 COBCi 2019 hJt.sing StabiktatKir. far Fxrilies ira Need 0L-,Q LMC; 44- 24±.6"`•5 2319 3 23210 5369719 CO &3 - 2019 - i« LSinG Siabik2atlir Wr Fafrilies it NEe 057 LMC: 33.750.[6 7319 3 713741 53£810% (-n N.. - 21)17 - F+.;tl >.,mg St,arrii Zawr tor F:arilips In Nr,_+y imij I MC $4 9C0 99 :749 :3 2720 6"346'568 0096 2019 1 -:nsmy SLytrilsatiar fur F2 TIIWs ir. Necd 050 LAIC 39 5L3.U? 2719 3 2020 54100 ?2 CEO&:. 28+19 Fvlcs,np 5t8tiikzator far F Vrihe5 in Nei J 097 LMC 34.145.04 050 Matrix Code $54 15413 36 2,21iJ 7 2201 528;927 LU&j 2010 VOTA. Uraler Ccc jptvA H"�+lah iHLvwrallcu 14A LMH AJl,ariei $2C,22 3.q3 F71N . i':JLL " "' ?;317743 CDgci 7079 - S;inwer YmAh G main + ^A. 14A I MH 2318 2300 5340it1 CO &S 2038 `it -urvi fuc111Gvujir P.A 14A. LM)! Sb6.577.C5 CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 46 * a PR26 - C06G Frwnrit) Summary Palgrern yew 2019 RnANCXF VA CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 47 Voucher rx. Nh Plan Year 1015 Project 1415 Activity NlJn34]@f ACtlVlty kaflle frnrlP (-,nd j;lc3d1 C3hjrartrvx? t7f11Vn Amntint 2018 626792, CDBG - 2018 - MOT.A - 1915 m. iarr^wr, &t M4 � TAP Mijuv 14A LMH 7.9u't3.67 Rehab AIlf1 2CN?7 614'427 ('DBG 2011 - !IOTA H•lrmrf Aw NW IAa Mall 14A LMH 517,236.':4 Rehab 2718 7 2710 6287927 COO, - 2018 - MOTA. - 1226 Eaalax 26.26 my ^.V - TAP Marx 14A LMH qa5 156 51 Rehah 260 7711 5207927 COBG - 2018 - MOTA. - 1324 Wl,ul Ave IMO TAP Wajw 14A LMI! 570.692.45 Rehab 3118 H 19!13 51H 7!327 HOME A. CZ'7W; 7171!: MOTA 15:117 Mrxlnnan Hahital Nwu 14A LMH 517.548.69 »hhllecwlel'ship,, - Relidb 71718 8 199? 5312243 HOME A CZDF, - 2018 - MOTA 1530 Mmi-Tm - Hahrtat N.,w 14A LATH Humes nerViip Hrtmb 2713 6 2907 5267527 HOME & COBG - 2016 - PJOTA - 2319 Shceoi TLvnpke - 14A LMH g5.71' T HaNat New Hom2!><•.naf5tlip - Rehab la18 N 2C'x`ll 632213 HOME 9 CLJW+ 1016 ?JO IA 2319 Snlem Iixripike. 143. LMH 53ti.1827➢ Hatxdat New H•Jn1eo'.Nlersnip - Rehab 232113 S 717Cq 5317%7 HOME 1 °CMKj 2011 - MQTA - 2319 Salem TlartGikr, 143 1 MH V12 ",!i3 7H Hab4at New Humeuwler ?lip ReFiab 2719 8 10,E+3 534=3:-51 HOME . GI &� - 2016 - MOTA - 23,19 Saler>I TLanp: e - 14A LMH 33 c Cr7 H.IMIX NM HDC9MA"P.Mip - Hghah ,L1 2010 6 2704 6240051 »10ME A —OBG 2018 - MOTA MI Hanv.et Ave . H. bilal 14A LMH S1.3.332.40 New Hcl>lec,»rnefsMJp - Rehab 7+;1114 S 2304 ti:L{2',•fi3 HOME A MW,: � 71111 MCITA 1RSY3 l§mnrt Ave H.AIdal 14A I MH 532uZ(�9 New b,,euATter!olip � Retlab 2719 6 21,124 5387"m C-0 y, - 2019 - Renovawn Alwre 5'f,m 1.1A LMH S•13, 219 18 l:11'1 f, 51.114 ti:i53miS+,iB CUBG 201 i P.imm almn Alimr -e. Sy-?F 143 lMH 522.2{x11)4 2919 6 2024 5419072 COK - 2019 - 143. LMH 46.226.62 71719 5 4725 5387535 Cp6G - 2019 - f IOTA Cwler C •jpe Runab . r+i"rovaPon 14A LMH ?3'71; tH Alliance 2.119 6 2325 5396568 COBG - 2019 - mIOTA Grrler CC:: iq..J Pehab - Pvw Kauun 14A LMH 521.82' 63 Alliarre lay U 202`, 641,21M COBC 2019 tIOIA. lYn +-icr Cic p!cd He "iah kernwahun 14A LMH 5 )C.154.59 Alliance x119 7 ."716 6.Wi3I89 COP+.; 7015 - Frrmpa�enrq Indiwilknals wM r}r.AnArles - 14A I MH 519 ti 7 2151 11j ILL' 221119 6 7125 6.369749 CDBG - 2019 - E rpawelirp lodivlmual; v 5th 0rabor-ies - 14A LMH 512 529 EU 6x10: 21]19 6 2026 541911 ?2 CDBG 2019 E *1•Teawrrh-y Individual... :nth DNWlWies 14A LMH 513.815.2? 5RILC ;KW1111; CDJXi . 11114 1 Jnlmr.47FHR - IAll 14A I.MH $11 llill crr 2019 6 2327 5395568 COBG 2019 - Li1T111e117EHR TAP 141A LMH 42.040.00 2719 6 2027 54100+2 CDBG - 2019 - Llnule0 /EHR - TAP 14A LMH 31 <'C41 00 213113 0 2:141' {i?1;Iii:><s8 CDBG .10141 MOTA - 1:516 Wmnr, At, hhV - TAP Mater 14A LMH 54«. 11:51.0 0 Rehab 2`719 6 27113 541'}072 COBG - 2019 - MOTA - 1511 L[wOeue A -.9 rJvv - TAP Major 14A LMH ;fOli ern rp Rehah .319 6 2344 5419072 COBG - 2019 - P40TA - 132:'3 fialuver Ave NP! - TAP Mtliul 14A LMH 562.119.(16 Rehal) 1':119 i,:l:s4 !i3.H;!,OL HOME 45:]20.5 :Ul!3 fit) t A ZAID S1:up1m Ave NVt 14A LMH 5599.6? 16.66!621 i`Ww Halvevn.len4*lill - Rehab 207 I 2334 6&A 45tl HrWE A •:a'lEx', - 2011, - MOTA 2310 51aunttvl AvF NW - 14A LATH tB4 S:'•I ; HalMat New Hur-fr aTl :mriip• Hehah 21319 71 2753 5413472 HOME 9. COEG 2019 - PJOTA 2310 SlAwgt-,l 1.ve NW - 14A hill HaMaf r•1r•Y. Hrmyc' nnrvilp - RMtab 5125 ae3 25 21319 P73`, 9M 7ty; }t; HOME k CPJe+3 2015 MUTA FAf9 1411, zlnYi NV! Ha0ltal 14A LMH Si8.227.19 New 12x116! "M'1lef5rtlp - Rehab T;! L9 7 53 %%U HT7ME A ;,=CIE :j 2019 - ?JQTA 639 lash 51rm NVi H7h11 -it 14A I MH 94 New HLVrierx,.nrriii> Rehab 3319 7 2737 6395566 HOME 3 �ODG - 2019 - NOTA 1926 Mmrnmn Aae td.V - 14A LATH S503951, Hahaat Naw H-mrr. Amr,,Mr. - Nrtrnh CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 47 * # a+ Plan Year IDIS Project ID15 ACtIv1IV Voucher Num1wr PRi6 - f�G FrynGiat $lJrtrnsry �IVat Fmwam Yety 2014 ACtlVity Marne Matrix (,nr1P NaUCx7al flh)rxlfun Drawn Amfxtnt X119 NUMbar 2037 54100 ?2 HOME A CDBG .2019 - MOTA 1928 MC!i twwl .4rc MY - 1421. LMH S101.96 Objecleve Drartin Amount 21.111) 3 Hat)4at Nev. HWIeilAvier5nip - Rehab 31337 2 Ct1f§a :0)14 Appte Fick3r. 5rrcrnrr C:.nm¢1 756 lME W.010D7 4318 1 19903 5287=9; 7 HOMF 7016 - Proguvr Adm rirtrat +)r 14A Matrix GcAka SA74.5791U 2118 < 1991 528'927 CDBG 2018 Code Enfur.v,11&il 15 LMA $9.209.69 2019 2 2728 5312243 C -DEG - 2019 - Cccle ErJcrceneM 15 LMA $12.512 4.1 7019 2 2014 f'M 42;2 cmxi NMI Cock EnArrcrmeM IS LMA $12 511 1?,) 2019 2 2728 534,1 51 C0BG - 2019 - Cuk ErActcerrwil 15 LMA $79.411.67 2719 S4.9e5.(:0 n28 53,,10052 CDBG - 2019 - 7044 ErAcrcenwrl 15 LMA 0.12 .907 C5 WE 512.2•"M 10 1+'3321 634043:1 C lmi 2D14 Crx1c Erkfrr. n ml 1, LMA St;.?; 79 :51 ZID19 2 2728 5342263 CDBG - 2019 - CoiY_+ Eililtcelne14 15 LMA 512.933.39 2019 < 2:728 635225 CE)BC, - 2019 - Gc(1e Entmemarl 15 LMA $1.3 5130 03 2719 2 2029 8363183 U)m 2019 Code ErAcrcer rA V LMA 512.920 CO 2719 2 2328 5369749 COBG - 2019 - Uxie EfActceirwrw 15 LMA 612.930.[5 Y719 .. 7028 17378Ir77 COFWj - 2019 - (,r4e FMrrremer4 15 1 MA 5113 463 Fq 2719 2 27329 638;5::#; CL)BG 2019 CLkLiluccrrrerA 1'+ LMA $1251u.2;4 2719 2 2028 5396`_68 CDES - 2019 - Cr-de Er4cfcenwM 15 LMA 512.586.40 :x719 7 T32'd 64170TJ (r -iBr,; - 71)19 Crc1a FrAcrcampm 15 1 MA $1.537 75 LMC 54 171 F5 2;119 3 2729 15 Matrixrr,l., SiCi9.762.69 Total S4 241, fsn e41t9 3 AVi '.; ?;[79744 (:mn .:lt)ta F -oLSmg Slahilvattar hr F,^lrrtlirtx it ?4 1 $1.372.672 66 lINF l- MTAII ACIIVIIIFS Fria iIr*t)1N 7HF COMPSI SAT ION [IF UNF li L 1 N 3r DF. IA I I. AL :I IVI I11-S I VA JLX -13 IN 1HF CDMPLJ IAIIUV CJH 11131, 3/ VuuCtier Vuucher National Matrix. Nalitxutf NUMbar plan Yedr IDIS Project IDIS Activity Ndn%er AGtivil•y Ndr77e Code Objecleve Drartin Amount 21.111) 3 2:121 31337 2 Ct1f§a :0)14 Appte Fick3r. 5rrcrnrr C:.nm¢1 756 lME W.010D7 4318 1 19903 5287=9; 7 HOMF 7016 - Proguvr Adm rirtrat +)r 71A 05D Matrix C;�'& S60.000.Cr0 23 L9 3 x023 6347051 CnBG - 2019 - CF+Iden's Trust raml•f MvocacY 175N LMC 59.340.00 3 2313 ti:i 12[1:7 umi 1(.,vi L'Mlr2rr r'; 1nrq + -army Advixary 11.1N I ME S2. ?801,0 2319 3 2123 5376107 f0 B G - 2019 - Chld erl'S Trust Famiy Advccacv rJ5r4 LMC 57 645 iA) :319 3 21323 6410M CON, - 2019 - r,Y+lAren's Trust rawly AdvCCaCY 135N LMC S4.9e5.(:0 2e.1111 3 '1:1:3+.1 534,301,1 CLA8ii 2019 Uhairirrc t* rt CASA U!:N WE 512.2•"M 10 : °019 3 23'10 5152257 C0116 - 2019 - CHIrhwi'. T+rrt CAS,A .3 5" LMC 5;':i 575 L'0 05N Matrix C<x1e 596.505'.'13) 21J la 4 19673 622;42 Cf-)Ki 2D1H F+ur:sirrg Sfa'n6.:atiar for !- urrlms it NmJ CISQ LMI.' S46-1336 2019 3 2J20 5212:43 CDEIG - 2019 - WLSfnp 5[ :iiF1a[i7r fur Faildies if, N&&J 05j LMC S2 341.1 Gi ;IJ L9 3 711i9 6317562 CrIBC, - .'1315 - Hnt,Smg 7tabre.. at"r- for FaTtlms it NEC,1 J 5 LMC 54.929.29 2319 3 20,1) 5341X51 COBG 2619 HaLSUry StatflU MI' for Fwmlies in Neel 0507 LMC 53.899 93 :319 3 29213 5390(.62 CD K, - 2019 - M:!L510q `I&bFQfl(0r hit Families in Ned 05Q LMC. 53 %w Is T:iLra i 7Y77n 5:2.27763 crw.. 21)19. F,,fr.cing Sl.oivargr for Fi7dir.c it Nml 7:ir1 I ME S3 t,27 52 2719 3 2320 6252267 CT38G 2019 HaLSirig SlatfaLalar fur Families it Ned 050 LMC 54 171 F5 2;119 3 2729 6363189 COD; 2019 - Fu:!Lsmc; for rarr•ilws Ir NeirJ 05{1 ILK, S4 241, fsn e41t9 3 AVi '.; ?;[79744 (:mn .:lt)ta F -oLSmg Slahilvattar hr F,^lrrtlirtx it ?4 1 olfQ I MC 53.750.[6 2019 3 2.7201 531810? CUE1i 2019 HaLSiny SIdJifua[iJr fir Farrilies' if-. NeaJ 05Q LMC $1197099 3719 3 N20 5.3%%fl iDi: +S - 2019 - t,%lin0 51atfQattlr rar Farilies Iry NckJ 05Q WE S9 5u3li? :x117 A Al"(1 547 -}072 u)lv,1 2(!L'r F+re.xmg sl.tia7anar for Farr•ihn; m. Nml aw LMI: S4.445.C+4 f)SQ Matrix Ci:.W 354.643.36 Total 5161.14E 36 L 1 N 3r DF. IA I I. AL :I IVI I11-S I VA JLX -13 IN 1HF CDMPLJ IAIIUV CJH 11131, 3/ CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 48 VuuCtier Matrix National Plan Year IDIS 2)fulecl IDIS .AMVity NUMbar Activity Ndtr7e Code Objective Drawn Amount 2719 7 2012 8'28792:' COW 2019 twit; Trafnrig ami fra °.v 21) 311518.75 70 Matrix C o(w $1368.75 4318 1 19903 5287=9; 7 HOMF 7016 - Proguvr Adm rirtrat +)r 71A S17- 61^76 -22 CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 48 " ,- PR?6 - QDBG Frtrndal 5t+nmuY taeptxt PW&m Yew 2039 pr1 t, VA 3ntat CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 511(4.1517 31 49 VOUCIIer vatrrr. Natic�al elan Year 1615 PrnieGt 1615 Activity NurrAwr A[IIwtY Name c°nrle r7b)tA;tnm r3rm%n .Amo4rnr 2319 1 2331 9312247 MLIME & CO14G 2019 - PrOgrartr Adiruliitratur 21A S1394710 2019 1 x131 5317902 HO♦.1E & C76G - 2019 - Program Admalr- !raper 21A $1:!.31"1 13 20119 3 2031 6340051 Hrm,%.:j (:uw - 2i)v! - Pmgr:un Adrrnr rvtir 21A $25.638.66 2319 1 3'sl 534x052 rIOME & C- BG 2019 Pwgtwti ddnureiiatrrr 211 SAC T97 63 2919 1 2031 63A04 al HOME & OD&5 - 2019 - Pragrd'11 Adrnmir- drabjr 21A 51v.013.rl,j 2+319 3 201:11 B?A72d7 How & 0:11130➢ 203!) Progr;vn Adrivimtratnr 7114 515,79' 35 2319 1 2331 5352263 HOME a C1K - 2019 - Prayrnrn .A[1Rtirntr a[ui° 211 S:3 197 F8 2J 19 1 2731 6363189 HOME & C&}RG 2019 - Program AClrr"wv4tur 21A bi? 12b 9» "A 19 3 :0331 ti3(i:1749 HOME & C OFAi 201!1 Pragranr Admnr.Eratnr• 21A. 532.593.11 2019 1 29:11 637810: HOME & C IBG - 2019 - Proof w 11 A.JfI "ltitratur 21A t.8371 46 21,19 1 3331 638743E HOME & c�oEtf+ - 2019 - Prngran A[Imnr-dratgr 210 S, 2.6,49.96 2015 1 2131 6 -,%SSU Ht)Mk R Clll3G 2019 Program Adnwdstratrm'. 21A 516.988 57 '1319 1 x131 5413072 HOME & COV. - 2019 - Pn3gran 21A $6,62:1 91 21 -n Matrix Cole 5 ,114,656 56 3ntat CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 511(4.1517 31 49 PR 26 - CDBG -CV Financial Summary Report Y * . PR26 - COSO -V Filar� 5Lawany ftpxt RQW+iCA(E . V.{ PAR71 5UMMARv OF CMG -CV RESOURCES 01 CDBG -CV GRANT 02 FUNDS RETURNED TO THE LINE -OF- CREDIT W FUNDS RETURNED TO THE 10C: Al GrA�(; A(:.0O3INT (W TOM AVAA.ARLE ISI)M LINES W-0.3) PAQ111: SLJMMAPyOFCt- %GL- VEXPENOIURFS 05 LkSBURSEM6NTS OTHER THAN SECTION 165 R641AYMEN1S AND PLANNitil..lfi13fAIN151NATIO14 C19 MBURSED IN IDIS FOR PL.ANIo8 iG1ADtM,INISTRA.7ICD,14 07 MOURSED IN IRIS FOR SECTION 106 REPA10.1ENTS 0t! TOTAL EXPENDIT6'RES (SUM, LINES 05 - 07) 09 UNEXPENDED SALANC£ (LINE 04 LINES ) PART III. LOW'MOLI BENEFIT FOR THE CDBG -CV GRANT N' EXPENDED FOR LOW M00 HOOSiNG IN SPECIAL AREAS 11 EXPENDED FOR I C fftv,4W MIJI. TI- I,JNIT F#01JSING 12 DxSRURSE D FOR OTHER L(Y."400 Arl 1VI- IFS 13 MAL LCY.V-W)O CREW iSUM. LIMES 131 12) 14 AWUNT SUBJECT 10 LCJ'M MOM) 6E- NE.F11 (LING 061 15 PERCENT LOWtMOO CREDIT (LINE 11UNE 14) PART IV. PUBLIC SERVICE (PS@ CALCU_A7I0'i5 16 DSBURSED IN IDIS FOR PUBLIC SEWCES 17 CD8G -CV GRANT 18 PERCENT OF FUNDS DISBURSED FOP? PS ACTIVITIES ILINE WLINE 17I PAR7 V PLANNING ANV ADMINISTRATION (PA} CRP 19 Pk SF1LIRSEn IN IDIS FOR PI ANN 14WF MINISTRA710N ,v} riZP1c.CV CiRAJJT 71 PFRt:ENI CJL €UNL]5 C71SE3UP'�iF❑ FUR PA A�11b'I11ES (LINE L'd'l INE d01 CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 1.055.225 rEv� no or 1.1:1!�di. 75,fhi C 0.0@ 0 OC) 1.056.22505 0r, rW, • N) 0.0c,q C I] 1.OSO.t25. �' q LYlot. 1'W'fi 77E> 01" CI l.r. Ii K * m PR3$ - G�iLY fkmw w Uv mwy Repo" ROANOKE.VA LIN_ 10 DETAIL ACTIVITIES TO CONSIDER IN DETEnVI'4INrTHFAMOUN7TOENTEP ONLINE 10 Hrrrrt rrciarrrr.R ivi data. LiN =_ 11 L)CTAIL.. ACT IV17IES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ONLINE 11 Hrlytrt M91.1 lId M fWA LINE 12 DETAIL. ACTIVITIES PvCLIJUED IN THE C061PUTATION OF LINE 12 Repot, rE'Iumeci r) LL3ta LINE 1G Di: FAIL A[.I IV111ES IV'LiJU�L1 IN 'Hl= CDIdHUtAI ION OF LINE 1[i REPOT tELLa we ro? tldta. L INE 151 DFFAR ACT IVITIESIr 'a-1JFX- r)IN- HFt= pIdPUTAT ION [IF L INF 19 Re1GH1 reW -126 ,10 daLd. CAPER OMB Control No: 2506 -0117 (exp. 09/30/2021) 51 CITY OF ROANOKE - HUD COMMUNITY NOEL C. TAYLOR MUNICIPAL BLDG ROOM 305 NORTH ROANOKE, VA 24011 The Roanoke Times Account Number Roanoke, Virginia 6017077 Affidavit of Publication Date December 18, 2020 Date Category Description Ad Size Total Cost 12127/2020 Legal Notices NOTICE OF 30 DAY COMMENT PERIOD AND PUBLIC HEAR 1 x 103 L 52968 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice NOTICE OF 30 DAY COMMENT was published in said newspapers on the following dates: 12/18/2020 The First insertion being given ... 12/18/2020 Newspaper reference: 0001167619 s Billing Representat ve' Sworn to and subscribed before me this Friday, December 18, 2020 Notary Public State of Virginia County of Hanover My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU NOTICE OF 30 DAY COMMENT PERIOD AND PUBLIC HEARING ON DRAFT 2019.2020 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT FOR THE CITY OF ROANOKE, VIRGINIA Beginning Friday, December 18, 2020, the draft Consolidated Annual Performance and Evaluation Report for the City of Roanoke for the 2019 -2020 program year (2018 -2019 CAPER) will be available for a 30 -day public review and comment period. The draft 2019- 2020 CAPER is available for public inspection in the City Clerk's Office, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia; HUD Community Resources Division, Room 305 North, Noel C. Taylor Municipal Building, 215 Church Avenue S.W., Roanoke, Virginia; the Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N.W., Roanoke, Virginia; Main Branch of the Roanoke City Public Library, 706 S. Jefferson Street, Roanoke, Virginia; and on the City's website www.roanokeva.gov. communications means. Further details for the may be obtained by calling (540) 853.2541. For further information on the public hearing, you may contact the Office of the City Clerk at (540)853 -2541. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853.2541, before 12:00 noon on Thursday, January 14, 2021. Dated this 18h day of December, 2020. (1167619) Comments must be received in written form, which may be submitted by postal mail or e-mail, received no later than Tuesday, January 19, 2020, at 5:00 pm and addressed to Keith Holland, HUD Community Resources Division, Room 305 North, Noel C. Taylor Municipal Building, 215 Church Avenue S.W., Roanoke, Virginia 24011, e-mail keith.holland @roanokeva.gov. Further details may be obtained by calling (540) 853 -6404. Notice is also given that written and oral comments may also be provided at a public hearing of the Roanoke City Council to review the draft 2019 -2020 CAPER that will be held on Tuesday January 19, 2021, beginning at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons wishing to address City Council must sign -up with the City Clerk's Office by emailing clerk @roanokeva.gov or calling (540) 853 -2541 by 4:00 p.m., on January 21, 2021. Citizens who register will be provided information to present their testimony via electronic Keith Holland HUD Community Resources Division City of Roanoke, Virginia �z Please publish this notice in the legal section of The Roanoke Times on Friday, December 18, 2020. Questions regarding this notice may be directed to: Keith Holland, HUD Community Resources Administrator Phone: 540 - 853 -6404 Fax: 540 - 853 -6597 E -mail: <keith.hol land @roanokeva.gov> Bill to: City of Roanoke HUD Community Resources Division Noel C. Taylor Municipal Building, Room 305 North 215 Church Avenue, SW Roanoke, Virginia 24011 NOTICE OF 30 DAY COMMENT PERIOD AND PUBLIC HEARING ON DRAFT 2019 -2020 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT FOR THE CITY OF ROANOKE, VIRGINIA Beginning Friday, December 18, 2020, the draft Consolidated Annual Performance and Evaluation Report for the City of Roanoke for the 2019 -2020 program year (2018 -2019 CAPER) will be available for a 30 -day public review and comment period. The draft 2019- 2020 CAPER is available for public inspection in the City Clerk's Office, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia; HUD Community Resources Division, Room 305 North, Noel C. Taylor Municipal Building, 215 Church Avenue S.W., Roanoke, Virginia; the Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N.W., Roanoke, Virginia; Main Branch of the Roanoke City Public Library, 706 S. Jefferson Street, Roanoke, Virginia; and on the City's website www.roanokeva.gov. Comments must be received in written form, which may be submitted by postal mail or e- mail, received no later than Tuesday, January 19, 2020, at 5:00 pm and addressed to Keith Holland, HUD Community Resources Division, Room 305 North, Noel C. Taylor Municipal Building, 215 Church Avenue S.W., Roanoke, Virginia 24011, e-mail keith.holland@roanokeva.gov. Further details maybe obtained by calling (540) 853 -6404 Notice is also given that written and oral comments may also be provided at a public hearing of the Roanoke City Council to review the draft 2019 -2020 CAPER that will be held on Tuesday January 19, 2021, beginning at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons wishing to address City Council must sign -up with the City Clerk's Office by emailing clerk @roanokeva.gov or calling (540) 853 -2541 by 4:00 p.m., on January 21, 2021. Citizens who register will be provided information to present their testimony via electronic communications means. Further details for the may be obtained by calling (540) 853 -2541. For further information on the public hearing, you may contact the Office of the City Clerk at (540)853 -2541. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853 -2541, before 12:00 noon on Thursday, January 14, 2021. Dated this 18h day of December, 2020. Keith Holland HUD Community Resources Division City of Roanoke, Virginia