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HomeMy WebLinkAboutCouncil Actions 02-01-21ROANOKE CITY COUNCIL INFORMAL SESSION FEBRUARY 1, 2021 10:00 A.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA JEFFREY 41987 - 020121 The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge Call to Order -- Roll Call. Mayor Lea arrived late; Council Member Bestpitch participated by electronic means. Welcome. Mayor Sherman P. Lea, Sr. NOTICE This morning's meeting will be televised live and replayed on RVTV Channel 3 following the 2:00 p.m. session on Thursday, February 4 at 7:00 p.m., and Saturday, February 6 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. ITEMS FOR ACTION: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (6 -0) 1 A communication from the City Manager requesting that Council convene in a Closed Meeting for discussion of reports and plans related to the security of the Noel C. Taylor Municipal Building, situated at 215 Church Avenue, S. W., pursuant to Section 2.2 -3711 (A)(19), Code of Virginia (1950), as amended. (6 -0) A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of an approximately one acre portion of City -owned property located at 2424 Brambleton Avenue, S. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. (6 -0) A communication from the City Attorney requesting that Council convene in a Closed Meeting for consultation with legal counsel and briefings by staff members or consultants pertaining to pending litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2 -3711 (A)(7), Code of Virginia (1950), as amended. (6 -0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: • Budget/Financial Planning FY 22 - 30 minutes • Fire Marshall's Office Strategic Plan - 20 minutes Received and filed. At this point, Mayor Lea entered the meeting (10:52 a.m.). AT 11:52 A.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 450, FOURTH FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING; AND THEREAFTER RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER. 4 ROANOKE CITY COUNCIL REGULAR SESSION FEBRUARY 1, 2021 2:00 P.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge 1. Call to Order - -Roll Call. All Present. Council Member Bestpitch participated by electronic means. The Invocation was delivered by The Reverend Walter LeFlore, Minister, Unitarian Universalist Church of Roanoke. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Lea. Welcome. Mayor Lea. NOTICE: This afternoon's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, February 4 at 7:00 p.m., and Saturday, February 6 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. 3 ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: Fair Housing Board — one vacancy Parks and Recreation Advisory Board — three vacancies Roanoke Arts Commission — one vacancy Roanoke Redevelopment and Housing Authority — one vacancy Towing Advisory Board — one vacancy (Citizen at- large) Youth Services Citizen Board — one vacancy Access the City's homepage to complete an online application for the abovementioned vacancies. The City Clerk's Office is accepting applications for three upcoming vacancies on the Roanoke City School Board for three -year terms of office expiring on June 30, 2021. Three -year terms of office will commence July 1, 2021 and end on June 30, 2024. Incumbent School Board Trustees are Mark K. Cathey, Laura Day Rottenborn and Richard "Dick" Willis, Jr. Inasmuch as Mr. Willis will have served three consecutive terms of office, he is ineligible for reappointment. Ms. Rottenborn is not seeking reappointment. Application and information describing the duties and responsibilities of Trustees of the Roanoke City School Board are available on the City of Roanoke's web page at www.roanokeva.gov, or may be obtained by contacting the City Clerk's Office, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. The deadline to receive applications is Wednesday, March 10, 2021 at 5:00 p.m. For questions and /or additional information, please contact the City Clerk's Office at (540) 853 -2541 or by email at clerk(&- roanokva.gov. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. M 3. HEARING NONE. C -1 OF CITIZENS UPON PUBLIC MATTERS: CONSENT AGENDA: (APPROVED 7 -0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. Minutes of the regular meeting of City Council held on Monday, December 21, 2020. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C -2 A communication from the City Clerk advising of the resignation of Timothy Witten as a member of the Roanoke Redevelopment and Housing Authority, effective January 22, 2021. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C -3 Reports of qualification of Aaron Washington as a member of the Human Services Advisory Board for a four -year term of office, commencing December 1, 2020 and November 30, 2024; and Laura Carini to replace Kenneth Cronin as the Citizen member of City of Roanoke Finance Board for a term of office ending June 30, 2022. RECOMMENDED ACTION: Received and filed. 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Presentation with regard to the expansion of the Special Service District for the Greater Williamson Road Area Business Association (WRABA). Valerie A. Brown, Executive Director, Spokesperson. (Sponsored by the City Manager) Received and filed. 5 7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the 2021 Violence Against Women Act (V -STOP) Grant from the Virginia Department of Criminal Justice for the Police Department's existing Domestic Violence Specialist position. Adopted Resolution No. 41987 - 020121 and Budget Ordinance No. 41988-020121. (7 -0) COMMENTS OF THE CITY MANAGER. The City Manager offered the following comments: The City will offer monthly Budget Development Webinars • Through April, we will conduct a series of Zoom webinars to share information with citizens about its annual Budget Development. • Webinars will be based upon the content of the presentations to City Council at their monthly budget briefings. • Citizens are invited to view the webinars, and will have the opportunity to ask questions via the Chat feature. • The January webinar, focusing on the Real Estate Assessment process, was conducted last Friday, Jan. 29 and recorded, and will be posted on the City's website with other budget - related materials. • The City will send MyRoanoke email notifications prior to each webinar, and post the information on our website homepage. Equity and Empowerment Advisory Board will meet this week • Thursday, February 4, at 6:30 p.m., • The meeting will be hosted via Zoom and will be recorded and shared on the Equity and Empowerment webpage. • Members of the community wishing to address the Board will have an opportunity to give comments at the Board's quarterly public hearings; the next public hearings will be held in March. • The agenda is available on the City's website at roanokeva.gov /citymanager, select the link in the left column on the page. 0 Arts Collaboration will release "We Are Art" Rap Cypher • Partners for the project include the Roanoke Public Libraries, the Roanoke Arts Commission, the Grandin Theatre, and the Feeding Southwest Virginia Community Solutions Center. • The film will be released on February 5, at 10 a.m. on the Roanoke Public Libraries Facebook page and YouTube page. • The project is a celebration of black culture through a staple in the hip hop culture: rap cyphers, and it honors Black History Month. • The rap cypher features seven local rappers, and each artist wrote their own individual parts of the song. • The goal of this collaboration is to encourage Roanoke community members to know that the whole city is for all Roanokers. 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Council Member Cobb expressed appreciation to the Public Works Department snow removal crews for an excellent job in clearing neighborhood streets on Sunday, January 31. Vice -Mayor White -Boyd announced that on Thursday, February 4, at 6:30 p.m., the City of Roanoke will host its second Equity and Empowerment Advisory Board Meeting, via Zoom, which will be recorded and shared on the Equity and Empowerment webpage; citizens wishing to address the Board will have an opportunity to give comments at the Board's quarterly public hearing; the next public hearing will be held in March and will be broadcasted live on the City's Facebook Page. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. See below. CERTIFICATION OF CLOSED MEETING. (7 -0) 7 Appointed Paul Workman as a member (Deputy City Manager Designee) of the Defined Contribution Board to fill the unexpired term of office of R. B. Lawhorn ending June 30, 2021; and for a four -year term of office commencing July 1, 2021 and ending June 30, 2025. Reappointed Robert S. Cowell, Jr., as a City Employee representative of the Hotel Roanoke Conference Center Commission for a four -year term of office commencing April 13, 2021 and ending April 12, 2025. Appointed Diane Simmons to replace Joshua T. Dietz and Stephen Terry McGuire to replace Matthew Kelley as members of the Parks and Recreation Advisory Board for three -year terms of office, each, commencing April 1, 2021 and ending March 31, 2024; and reappointed Jerome Stephens for a three -year term of office commencing April 1, 2021 and ending March 31, 2024. Appointed Kevin Deck as a member of the Roanoke Arts Commission to fill the unexpired term of office of Lora Katz ending June 30, 2022. 12. ADJOURNED - 3:03 P.M. SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., SUITE 452 ROANOKE, VIRGINIA 24011 -1594 TELEPHONE: (540) 853 -2444 FAX: (540) 853 -1145 EMAIL: MAYOR ai ROANOKEVA.GOV February 1, 2021 The Honorable Vice -Mayor Patricia White -Boyd and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor White -Boyd and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, Sherman P. Lea, Sr. Mayor SPL:ctw COMMITTEE VACANCIES /REAPPOINTMENTS February 1, 2021 Public VACANCIES: Term of office on the Fair Housing Board ending March 31, 2024. Terms of office on the Parks and Recreation Advisory Board ending March 31, 2024. Unexpired term of office on the Roanoke Arts Commission ending June 30, 2022. Unexpired term of office on the Roanoke Redevelopment and Housing Authority ending August 31, 2022. Term of office (Citizen at Large) on the Towing Advisory Board ending October 31, 2023. Unexpired term of office on the Youth Services Citizen Board ending June 30, 2021. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 1, 2021 Subject: Request for Closed Meeting request that City Council hold a closed meeting pursuant to Section 2.2-3711 (A)(19), Code of Virginia (1950), as amended, for the purpose of discussion of reports or plans related to the security of the Noel C. Taylor Municipal Building, situated at 215 Church Avenue, S.W., Roanoke, Virginia. Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman Stovall, Deputy City Manager W. Brent Robertson, Assistant City Manager for Community Development CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 1, 2021 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of an approximately 1 acre portion of City -owned property located at 2424 Brambleton Avenue, S.W., bearing Official Tax Map No. 1470301, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-3711 .A.3, Code of Virginia (1950), as amended. �07 Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman Stovall, Deputy City Manager W. Brent Robertson, Assistant City Manager for Community Development Timothy R. Spencer City Attorney CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011 -1595 The Honorable Mayor and Members of City Council Roanoke, Virginia TELEPHONE 540 - 853 -2431 FAX 540 - 853 -1221 EMAIL: cityatty@roanokeva.gov February 1, 2021 Re: Request for closed meeting Dear Mayor Lea and Council Members: David L. Collins Heather P. Ferguson Laura M. Carini Douglas P. Barber, Jr. Assistant City Attorneys This is to request that City Council convene a closed meeting pursuant to Sec. 2.2- 3711.A.7, Code of Virginia, to consult with legal counsel and hear briefings by staff members or consultants pertaining to pending litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. With kindest personal regards, I am Sincerely yours, im . Spencer ity Attorney LSC /l c: Robert S. Cowell, Jr., City Manager Cecelia F. McCoy, City Clerk ..(�ud�n� Mo. I Agenda • FY 2021 Overview • FY 2022 Development • Capital Improvement Program (CIP) • Next Steps 2 FY 21 General Fund Overview • The FY21 adopted budget is $298.1 and local taxes comprise approximately 67.7% of all revenue. • Through December, total FY 21 revenues have decreased approximately ($1.13 million) or (1.0 %) compared to the same period of FY 20 due to an increase in Real Estate, tax off -set by lower performance of Transient Occupancy and Prepared Food and Beverage Tax as well as Charges for Services. • Through December, FY 21 local taxes have increased approximately $1.5 million or 2.0% compared to the same period of FY 20. • Expenditures and obligations through December decreased approximately ($7.3 million) or (4.7 %) compared to the same period last year, mainly due to the timing of debt service payments, transfer to GRTC, transfer to Civic Facilities, transfer to Capital Projects and transfers to the Grant Fund. 3 FY 2021 Monitoring Dashboard Real Estate Sales Tax (November) Business License Tax* Transient Occupancy Tax* Prepared Foods & Beverage Tax* All Local Taxes +1.19% Public Safety 100.6% +50.6% +10.75% Overtime +34.42% Children Services 26.2% -7.1% Act +42.25% Solid Waste Costs 47.6% +5.9% - 8.68% Workers 40.9% -9.1% Compensation +4.64% Operation Costs 40.4% -9.6% Total General Fund 45.1% -4.9% *Statutory assessments affect projections for Business License, Transient Occupancy, Prepared Foods and Beverage taxes as well as All Local Taxes. * *Does not include additional CARES Act relief funding Salary Lapse $1,979,047 $2,447,870 Contingency $1,486,032 $1,395,206 COVID -19 $1,774,653 N/A Contingency ** 0 FY 2021 Key Local Tax Performance Real Estate $90,685,562 $47,263,832 $93,164,000 $2,478,438 2.73% Sales* 21,146,000 9,775,872 21,625,000 479,000 2.27 Transient 1,444,617 1,119,519 2,470,000 1,025,383 70.98 Occupancy Prepared Foods 14,945,000 6,115,344 14,515,000 (430,000) (2.88) & Beverage Cigarette Tax 2,000,000 929,270 1,779,000 (221,000) (11.05) Motor Vehicle 2,900,000 906,228 2,900,000 0 0.00 License Communications 5,700,000 1,771,663 5,196,000 (504,000) (8.84) Tax Personal 23,683,489 1,692,125 23,683,489 0 0.00 Property Business License 13,662,000 396,906 13,662,000 0 0.00 * *Other 25,570,300 8,808,336 24,793,000 (727,300) (2.84) TOTAL $201,736,968 $78,779,095 $203,787,489 $2,100,521 1.04% *Sales Tax represents sales through November. * *Other: District Taxes, Public Service Corp, Penalties /Interest, Utilities Tax, Recordation and Probate, Admissions, Franchise Fees, Bank Stock, Delinquent Taxes 5 FY 2021 Net Local Tax Increase Local Tax Growth Downtown District Taxes Visit Virginia's Blue Ridge Net Local Tax Growth RCPS Increase (40 %) City Increase (60 %) MW (132,200) (384,519) $2)1001521 175837802 633,521 $950,281 0 FY 2022 Local Tax Estimate Real Estate $88,595,881 $90,685,562 $93,164,000 $92,766,700 $2,081,138 2.29% Sales 22,191,888 21,146,000 21,625,000 22,000,000 854,000 4.04 Transient 3,210,638 1,444,617 2,470,000 2,500,000 1,055,383 73.06 Occupancy Prepared 13,274,739 14,945,000 14,515,000 14,500,000 (445,000) (2.98) Foods & Beverage Cigarette Tax 1,967,912 2,000,000 1,779,000 1,900,000 (100,000) (5.00) Motor Vehicle 2,630,898 2,900,000 2,900,000 2,900,000 0 (0.00) License Communica- 5,763,219 5,700,000 5,196,000 5,300,000 (400,000) (7.02) tions Tax Personal 23,928,478 23,683,489 23,683,489 23,683,489 0 0.00 Property Business 14,635,195 13,662,000 13,662,000 13,662,000 0 0.00 License Other 28,107,755 25,570,300 24,793,000 24,348,200 (1,222,100) (4.78) TOTAL $204,306,603 $201,736,968 $203,787,489 $203,560,389 $1,823,421 0.90% *Other: District Taxes, Public Service Corp, Penalties /Interest, Utilities Tax, Recordation and Probate, Admissions, Franchise Fees, Bank Stock, Delinquent Taxes FY 2022 Net Local Tax Increase Local Tax Growth Downtown District Taxes Visit Virginia's Blue Ridge Net Local Tax Growth RCPS Increase (40 %) City Increase (60 %) (56,900) (395,769) $118231421 1,370,752 548,301 $822,451 0 Preliminary FY 2022 Expenditure Priorities • Total Non - Discretionary Cost Increases: $750,000 — Medical* - $0 — Dental* - $0 — VRS - $0 — Reserves - $2501000 — Debt Service - $250,000 — Worker Compensation - $250,000 *Currently budgeted amounts sufficient for anticipated calendar year 2022 expenditure growth 11 Preliminary FY 2022 Expenditure Priorities (continued) • Other: — Compensation — each 1 % Increase - $975,975 — Blue Ridge Behavioral Healthcare - $3381192 — General Assembly Action 10 Next Steps in FY 2022 Budget Development Process • Offers reviewed by staff • External agency requests reviewed • Equity and Empowerment reviews • Budget Committee review and General Fund recommendation development • Budget Committee review of fee adjustment requests • March 1St Budget Briefing preparation 11 Capital Improvement Program • Maintain Current Capital Assets and Infrastructure Investment for Livability and Economic Development — Bridge Program — Curb, Gutter and Sidewalk — Streetscape Projects — Stormwater Improvements — Civic Center — School Maintenance • Targeted Livability Investments — Parks and Recreation Master Plan — Transit — Fire /EMS Facility Upgrades Investments made within parameters of debt policy. 12 FY 2021 -2025 CIP Projects • Buildings — Campbell Court Redevelopment — FY 2022 Project — Capital Building Maintenance — major HVAC, electrical and lighting needs — Fire Facility Master Plan — Station 7 substantially complete — Library Master Plan — South Roanoke e- branch, Gainsboro refresh, Belmont refresh — Public Works Service Center — covered storage, large vehicle washhouse, drainage improvements, fencing, parking lot facilities, security camera system, fuel island canopy (over 3 years) — Transit Facility — construction of a new transit facility • Project has received DRPT grant funding and currently programmed funding can be re- allocated. • Fleet Capital Replacement — Solid Waste vehicles • Parks and Recreation Master Plan — Rehabilitating and /or replacing amenities — Greenways • School Improvements — Identified building upgrades 13 FY 2021 -2025 CIP Projects • Streets, Sidewalks, Bridges and Other Infrastructure — Bridge Renovation /Replacement Program —Main Street (Wasena) Replacement, Garst Mill over Mud Lick Rehabilitation — Curb, Gutter and Sidewalk Program — 80% for new sidewalks and 20% for maintenance — Passenger Rail Station — construction (rehabilitation of existing building) — Streetscape Project Improvements • Technology Improvements — Digital Radio and Financial System (Advantage) upgrade — Revenue System (PCI) Implementation project • Stormwater Capital Improvements — various projects • Berglund Center Renovations - Continued improvements 14 FY 2021 -2025 CIP Project RCPS Bridge Renovation Library Master Plan P &R Master Plan Civic Center Stormwater Improvements Curb, Gutter and Sidewalk Streetscapes Improvements Passenger Rail Fleet Capital Replacements Technology Capital Fire Facility Master Plan Public Works Service Center Capital Building Maintenance Campbell Court Transit Facility TOTALS 2021 2022 2023 2024 2025 Total $5,000,000 $5,000,000 $5,000,000 $5,000,000 $5,000,000 $25,000,000 2,500,000 13,750,000 13,750,000 30,000,000 0 100,000 3,000,000 3,100,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 10,000,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 500,000 500,000 500,000 500,000 500,000 2,500,000 1,869,000 1,869,000 600,000 600,000 900,000 600,000 600,000 3,300,000 500,000 1,500,000 1,500,000 3,500,000 669,500 669,500 1,500,000 1,500,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 4,000,000 4,000,000 7,478,000 7,478,000 $28,178,000 $30,719,000 $26,150,000 $13,600,000 $14,269,500 $112,916,500 • Excess debt service may be available in some years for one -time capital needs, the Undesignated Fund Balance and the Stabilization Reserve. 15 FY 2022 -2026 Capital Improvement Program • Continuation of Funding in FY 2026 for Existing Projects — School improvements - $5.OM — Berglund Center Improvements - $1.5M — Stormwater Improvements - $2.OM — Curb, Gutter & Sidewalk - $1.5M — Streetscape Improvements — $5007000 16 FY 2022 -2026 Capital Improvement Program • Existing Projects Requiring Additional Funding — Inflationary impacts on cost estimates — Parks and Recreation Master Plan — Berglund Center improvements — Stormwater improvements /Flood Mitigation — Curbs, Gutter and Sidewalk improvements — Schools: • FY 23: $8.4 million • FY 24: $7.86 million 17 FY 2022 -2026 Capital Improvement Program • Existing Projects Requiring Additional Funding (continued) — Streetscape improvements — Fleet Capital Replacement — Technology Improvements — Digital Radios and Financial System — Capital Building Maintenance 110 FY 2022 -2026 Capital Improvement Program • Projects Not Currently Programmed or Funded — Bridge Renovation - Garst Mill Bridge — Library Master Plan — Sidewalk Maintenance — Traffic Signal Infrastructure — Technology - RMS /JMS Replacement, Fiber Ring Expansion — Fire Facility Master Plan - Stations #2, #8, #1, Drill Tower, #6 bay — Public Works Service Center — Phase 2 - washhouse and renovations 19 Council Discussion • FY 2022 -2026 Priority Projects • March 1St Capital Update • Financial Advisor - Capital Funding Strategies Update 20 �&4-oj No. cz • Enforce the City and Statewide Fire Prevention Codes by: • Conducting routine fire prevention inspections of businesses located within the City • Conducting re- inspections to ensure code compliance • Issuing Fire Prevention Code Permits for certain hazardous processes, activities, and storage • Most routine inspections conducted by part -time staff • Target is 3,000 new inspections annually • Also conduct some plan review on building permits • The part -time staffing model presents challenges: • Inconsistent staffing: Unable to meet our daily staffing goal for the last 23 months • Recruitment and Retention: Part -time positions are difficult to fill given the level of training required • Training requirements: Firefighter I and II plus 160 hours of Investigator training and /or 144 hours of Inspector training and recertification • Level of Service: Differing schedules for part -time employees provide sometimes inconsistent levels of service to citizens Inspector Staffing /Day 4.50 4.00 3.50 3.00 2.50 2.00 1.50 ......... . 0.50 0.00 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec � CY 2019 � CY 2020 - CY2019 Average - CY2020 Goal *Proposed Staffing Plan: • 1 Battalion Chief /Fire Marshal 1 Captain /Deputy Fire Marshal 2 1St Lieutenants /Assistant Fire Marshal (two new positions) 5 Lieutenants /Assistant Fire Marshal I (four new positions) 1 Administrative Assistant III (one conversion to full time) Re- inspection Fee $50.00 /reinspection $50.00 /hour $ 115,500.00 Operational Permits Varies, most $50.00 $50.00 except fireworks $ 72,300.00 Construction Inspections Part of building permit fee $75.00 /hr $ 46,875.00 Residential Target Hazard $5.00 /transient unit, None $ 22,500.00 Annual Inspections $2.00 /apartment unit Commercial Target Hazard None $50.00 /hour $ 16,950.00 Annual Inspection Tota 1: $ 274,125.00 • Residential Target Hazard Inspections: Would apply only to buildings with 8 or more units. Revenue estimates based on 5,000 residential apartment units and 2,500 hotel /motel rooms • Commercial Target Hazard Inspections: Address risk from higher hazard facilities (hospitals, care /nursing facilities, nightclubs). These fees mirror those levied by the State Fire Marshal's Office, and many of these inspections are required. CECELIA F. MCCOY, CMC Citv Clerk Timothy A. Witten 1806 Devon Road, S. W. Roanoke, Virginia 24015 Dear Mr. Witten: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1 145E -mail: clerkCroanokeva.gov February 2, 2021 CECELIA T. WEBB, CMC Deputy City Clerk A communication from the City Clerk advising of your resignation as a member of the Roanoke Redevelopment and Housing Authority, Board of Commissioners, was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, February 1, 2021. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Redevelopment and Housing Authority, Board of Commissioners from October 7, 2010 to January 22, 2021. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure PC: Melissa Murray, Secretary, Roanoke Arts Commission CERTIFICATE OF APPRECIATION PRESENTED TO Timothy A. Witten AS A MEMBER OF THE ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY, BOARD OF COMMISSIONERS FROM OCTOBER 7, 2010 TO JANUARY 22, 2021 ON THIS 2ND DAY OF FEBRUARY 2021 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: SHERMAN P. LEA, SR. MAYOR ATTEST: CECELIA F. MCCOY CITY CLERK CECELIA F. MCCOY, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk@roanokeva.gov February 1, 2021 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: CECELIA T. WEBB, CMC Deputy City Clerk This is to advise that Timothy Witten has tendered his resignation as a member of the Roanoke Redevelopment and Housing Authority, effective January 22, 2021. Sincerely, Cecelia F. McCoy, CMC City Clerk January 22, 2021 1806 Devon Road SW Roanoke, VA 24015 tim.witten @gmail.com Mayor Sherman P. Lea, Sr City of Roanoke 215 Church Street, SW Room 456 Roanoke, VA 24011 -1594 Mayor Lea; Since October of 2010 it has been my privilege to serve as a Commissioner for the Roanoke Redevelopment and Housing Authority. Over this last decade, I have been constantly amazed at the dedication and diligence of the RRHA staff. At their core, every RRHA staff member I met understands the vital role that housing plays in our society and they approach their job as an opportunity to serve others. The work of the RRHA is at the foundation of our city, country, and society. Truly, the staff of RRHA lives the words of Mahatma Ghandi; "A nation's greatness is measured by how it treats its weakest members." So, it is with great sadness that I must resign my position on the Board of Commissioners for the RRHA effective January 25, 2021. Over the last few years, my family obligations and responsibilities have increased, taking a greater portion of my available time. I had considered leaving the board a few years ago, but Glenda Goh, the previous RRHA director, was very concerned about the transition in leadership after her retirement in 2019. Witnessing Glenda's dedication and concern for RRHA over the years, I was determined to serve through the transitional period. As 2021 starts, RRHA has an excellent director in David Bustamante, we have a new administration in Washington, DC, and I believe that RRHA has weathered the worst of the COVID pandemic. With this in mind, I feel that now is good moment to depart and for the City Council to bring a new Commissioner onboard at RRHA. I am thankful for the opportunity to have been part of such a great organization. Sincerely, Timothy A Witten CECELIA F. MCCOY, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCa'roanokeva.gov February 2, 2021 Teresa McDaniel, Secretary Human Services Advisory Board Roanoke, Virginia Dear Ms. McDaniel: CECELIA T. WEBB, CMC Deputy City Clerk This is to advise you that Aaron Washington has qualified as a member of the Human Services Advisory Board for a four -year term of office, commencing December 1, 2020 and ending November 30, 2024. Sincerely, CV.AJ ,, 4' ` e' Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Aaron Washington, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Human Services Advisory Board for a four -year term of office, commencing December 1, 2020 and ending November 30, 2024 according to the best of my ability. (So help me God.) �i(I ice! �.�► 1�:� The foregoing oath of office was taken, sworn to, and subscribed before me by Aaron Washington this %n? day of 2021. Brenda S. Hamilton, Clerk of the Circuit Court �� �� AIM CECELIA F. NICCOY, CN1C City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk Caroanokeva.gov February 2, 2021 Amelia C. Merchant, Director City of Roanoke Finance Board Roanoke, Virginia Dear Ms. Merchant: CECELIA T. WEBB, CMC Deputy City Clerk This is to advise you that Laura Carini has qualified as the Citizen member to replace Kenneth Cronin of the City of Roanoke Finance Board for a term of office ending June 30, 2022. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Laura Carini, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me to replace Kenneth Cronin as the Citizen member of the City of Roanoke Finance Board for a term of office ending June 30, 2022, according to the best of my ability. (So help me God.) LA WA CARINI The foregoing oath of office was taken, sworn to, and subscribed before me by Laura Carini this day of 2021. Brenda S. Hamilton, Clerk of the Circuit Court By , Clerk www.wraba.org Williamson Road Area Business Association PO Box 7082 • Roanoke, VA 24019 Phone: 540.362.3293 • Fax: 540.362.5789 • Email: Valerie @wraba.org January 22, 2021 Susie McCoy, City Clerk Bob Cowell, City Manager 215 Church Avenue, SW Suite 456 Roanoke, VA 24011 Dear City Clerk McCoy and City Manager Cowell, Below please find an update and a proposal for an expanded Special Service District to be considered for the Greater Williamson Road Area Business Association ( WRABA). On behalf of the Board of Directors for WRABA, I respectfully ask that this proposal, along with the attached map be presented to the City Council for vote when you deem it appropriate to do so. In 1993, the Roanoke City Council established the Williamson Road Area Special Service District (SSD) to help pursue endeavors to improve both the economic vitality and to enhance the quality of life of the Greater Williamson Road Area Business Association corridor and surrounding areas. As further incentive, the SSD was established to provide added assistance intended to foster busines recruitment and retention as well as plan for the development and revitalization of the area. These past 27 years have evidenced WRABA's commitment to the areas of economic development, City beautification, strategic planning, and public safety. The events and projects that have been focused on to date by the Williamson Road Area Business Association are many. Attention has been centered on plans that are now part of the Williamson Road Neighborhood Plan that was adopted by the City in an effort to work towards the concept of a "Village Green" for the Road. Street scape improvements that include curb, gutter, sidewalks with a grass barrier between the walk and the road, less industrial signal mast arms and more decorative street lighting are all items that have been discussed as needed, and have begun to dot the road's appearance. These improvements, both in their conceptual drawings and for some projects, their execution, have helped make the area more desirable for developers, investors, pedestrians, and shoppers. In an effort to adequately address the concerns of the Greater Williamson Road Area, a survey was designed to identify those needs. The responses were clearly one -sided — the business owners were more interested in starting "small" and wanted WRABA to be more small- and medium -sized business focused. As a result, WRABA is committed to supporting, and holding, events to draw traffic to the Williamson Road corridor as a destination. Socially, WRABA has been involved in several events in the promotion of the Williamson Road area: the annual Star City Motor Madness event held at the end of May which draws in excess of 75,000 individuals in one day; the annual Greek Fest held in September of each year which attracts approximately 35,000 people over a three day period; as well as a very successful Restaurant Week which attracted not only Williamson Road area residents but residents from all over the City of Roanoke and out -lying areas to come to Williamson Road restaurants to enjoy lunch and dinner at several ethnic eateries. WRABA has also held several successful pop -up drive -in movies at the new Fort Knox property (old Happy's location) which attracted patrons from all over the greater Roanoke and New River Valley areas. Plans are in place to continue these movie nights as well as to hold vintage flea markets, festivals, a golf tournament, and stalwarts like Small Business Saturday to name but a few opportunities open to the area. The image and reputation of the Williamson Road Area Business Association has continued to grow stronger more -so over the past sixteen months through its advertising and promotional efforts utilizing news media outlets, press releases and personal contacts. As a strong example, and in recognition that Williamson Road is truly a microcosm of the world with so many international restaurants and businesses, WRABA, in its FY 2021 Work Plan and its over - arching Strategic Plan is developing additional guidelines to effectuate inroads into the ethnic communities to build relationships and be responsive to the needs of the greater community. Moving forward, WRABA now has the opportunity to extend its SSD footprint and by association, increase the number of businesses it can help and be a part o£ extending up to the Berglund Civic Center towards the City, along Hershberger Road to 581, and to the Airport Road and Towne Square businesses (see attached map). Financially, the tax paid by the businesses will allow WRABA to not only continue its work but to also increase its reach and effectiveness working with the area businesses and their concerns. To this end, the Executive Director of the Williamson Road Area Business Association prepared a letter outlining what WRABA currently does for its SSD members as well as what it could do should the property owners wish to be a part of the Special Services District as outlined above. These letters were mailed to all the affected property owners following the same protocol as was set forth in 1993 when the Special Services District was first initiated. To date we have not received any negative responses. In actuality, WRABA has been providing services outside the current SSD area and is now looking to formalize that relationship. With this letter, the Williamson Road Area Business Association is requesting the Roanoke City Council approve the SSD expansion. Approval of this request will allow for the development of a systematic plan to help the greater Williamson Road area in a focused, productive manner. Specifically, WRABA will be in an ideal position to not only work with and for the area businesses but to also encourage property owners and businesses to reinvest in their own real estate and businesses and thereby help the entire Williamson Road area become more attractive to prospective clients /customers. Respectfully submitted, Valerie A. Brown Executive Director O� CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 1, 2021 Subject: Presentation Regarding the Williamson Road Area Business Association I would like to sponsor a presentation by Valerie Brown, Executive Director of the Williamson Road Area Business Association (WRABA), to provide an update and proposal for an expanded Special Service District to be considered for WRABA. ------ - - - - -- ------- - - - - -- Robert S. Co we I, Jr. City Manager Distribution: Council Appointed Officers IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of February, 2021. No. 41987- 020121. A RESOLUTION authorizing the acceptance of the 2021 V -STOP Grant made to the City of Roanoke by the Virginia Department of Criminal Justice Services, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf of the City to accept from the Virginia Department of Criminal Justice Services, the 2021 V -STOP Grant in the amount of $28,193, with a required local match of $24,679, making the total funding $52,872, to employ the Police Department's full -time non -sworn Domestic Violence Specialist, as more particularly described in the City Council Agenda Report dated February 1, 2021. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the Grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing Grant. ATTEST: City Clerk. R -V -STOP GRANT FY21- 2.1.21.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA ^� The 1st day of February, 2021. No. 41988 - 020121. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Police Department Domestic Violence Program Grant ( VSTOP), amending and reordaining certain sections of the 2020 -2021 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Special Revenue Fund Appropriations Regular Employee Salary ICMA Retirement FICA Dental Insurance Life Insurance Medical Insurance Revenues VSTOP Grant CY2021 - State VSTOP Grant CY2021 - Local 35- 640 - 3132 -1002 $ 38,294 35- 640 - 3132 -1115 3,456 35- 640 - 3132 -1120 3,142 35- 640 - 3132 -1126 332 35- 640 - 3132 -1130 544 35- 640 - 3132 -1180 7,104 35- 640 - 3132 -3132 28,193 35- 640 - 3132 -3133 24,679 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 0'..Ot� k�-. City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 1, 2021 Subject: 2021 Violence Against Women Act: V -STOP Grant Background: The Department of Criminal justice Services of the Commonwealth of Virginia has awarded the Roanoke Police Department $37,591 in grant funding as part of the Violence Against Women Act (V- STOP). The Roanoke Police Department will use the award to fund its existing Domestic Violence Specialist position. The 2021 V -STOP grant funding has been level funded since 2012. To maintain current salary and benefit levels for the position, the City of Roanoke will be required to provide a total local match of $24,679. The Domestic Violence Specialist is tasked with providing services to the victims of domestic violence. The Domestic Violence Specialist investigates domestic violence offenses, ensures that victims receive support services throughout their case, prepares cases for prosecution and directs police department resources towards apprehending the most dangerous offenders. Recommended Action: Accept the 2021 V -STOP Grant described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the Grant fund for State grant funds of $28,193, transfer funding in the amount of $20,268 from Transfer to Grant Fund, account 01- 250 -9310 -9535, $4,411 from Local Match Funding for Grants, account 35- 300 - 9700 -5415, and appropriate total funding of $52,872 for salary and benefits into accounts to be established by the Director of Finance in the Grant Fund. --------------------------- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman Stovall, Deputy City Manager Amelia C. Merchant, Director of Finance Sam Roman, Chief of Police ci V DI ^� �� COMMONWEALTH of VIRGINIA Department of *C'riyriinal .Iatstice .Services Shannon Dion Washington Building Director 1100 Bank Street Richmond, Virginia 23219 Megan Peterson (804) 786 -4000 Chief Deputy Director www.dcjs.virginia.gov Uecember /, MU Mr. Bob Cowell City Manager City of Roanoke 215 Church Ave., SW, Rm 364 Roanoke, VA 24011 RE: Violence Against Women's Act Dear Mr. Cowell: Congratulations on being a recipient of the above referenced grant program! Your DCJS grant award number is 21- W3153VA20 and was approved for a total award of $37,591, funded in part through Federal Grant 2020 -WF -AX -0011. The project period is 01/01/2021 through 12/31/2021. Included with this letter is a Statement of Grant Award/Acceptance (SOGA). Please note hard copies of the General Special Conditions, as well as the Reporting Requirements and Projected Due Dates, are no longer included as part of the Grant Award Package. Instead, these documents have been combined and are now referred to as Conditions and Requirements and are posted online at https: / /www.dcis.vir ig nia ,ov /grants /grant - requirements. In addition to the General Special Conditions, there may be Specific Special Conditions related to your Grant Award. At this time, you are required to view these conditions online via the Grants Management Information System (GMIS) at https : / /grants.dcis.virginia.gov/ under menu item View Status -> Special Conditions. If you have not previously done so, you must obtain a user name and password set up by your Finance Officer in order to use this web -based system. Please be advised we are in the final stages of finalizing the new and improved grants management system to replace GMIS. Beginning early next year, DCJS will transition to OGMS (On -line Grant Management System) to provide our subrecipients with a more comprehensive and user - friendly experience. DCJS is committed to keeping all constituents informed to ensure a smooth transition for everyone. Additional resources and training opportunities for the new system will be available soon. Mr. Cowell December 7, 2020 Page Two We will be happy to assist you in any way we can to assure your project's success. To indicate your acceptance of the award and conditions, please sign the included SOGA and return it electronically within the next 60 days to ray ntsmgmtL&d6s.virginia.gov. If you have questions, contact Chrissy Smith at (804) 371 -2638 or via email at christeen.smith @ dcjs.virginia.gov. Sincerely, .,D1 Shannon Dion STATEMENT OF GRANT AWARD (SOGA) Virginia Department of Criminal Justice Services 1100 Bank Street, 12th Floor Richmond, Virginia 23219 Violence Against Women's Act Subgrantee: Roanoke DUNS Number: 115173270 DCJS Grant Number: 21- W3153VA20 Grant Start Date: 01/01/2021 Grant End Date: 12/31/2021 Federal Grant Number: 2020 -WF -AX -0011 Federal Awardee: VAWO Federal Catalog Number: 16.588 Project Description: To increase the apprehension, prosecution, and adjudication of Finance Director persons commiting violent crimes against women. Federal Start Date: 7/1/2020 Federal Funds: $28,193 State General Funds: $ State Special Funds: $ Agency Match: $9,398 Total Budget: $37,591 Project Director Project Administrator Finance Officer Lt. Andrew Pulley Mr. Bob Cowell Ms. Amelia Merchant Planning & Analysis Lieutenant City Manager Finance Director Roanoake Police Department City of Roanoke City of Roanoke 348 Campbell Ave SW 215 Church Ave., SW, Rm 364 215 Church Ave., SW, Rm 461 Roanoke, VA 24016 Roanoke, VA 24011 Roanoke, VA 24011 (5) 408 -5323 (540) 853 -2333 (540) 853 -6800 andrew.pulley@roanokeva.gov bob.cowell@roanokeva.gov amelia.merchant @ roanokeva.gov *Please indicate your ICR in the space provided, if applicable. As the duly authorized representative, the undersigned, having received the Statement of Grant Awards (SOGA) and Special Conditions, hereby accepts this grant and agree to the conditions and provisions of all other Federal and State laws and rules and regulations that apply to this award. Signature: Authorized Official (Project Administrator) Title: Date: CECELIA F. MCCOY, CHIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: derkCroanokeva.goy January 5, 2021 Paul Workman, Budget Manager Department of Management and Budget Roanoke, Virginia Dear Mr. Workman: CECELIA T. WEBB, CMC Deputy City Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, February 1, 2021, you were appointed as a member (Deputy City Manager Designee) of the Defined Contribution Board to fill the unexpired term of office of R. B. Lawhorn ending June 30, 2021; and for a four -year term of office commencing July 1, 2021 and ending June 30, 2025. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3115, Code of Virginia (1950), as amended, I am required to furnish members of the Defined Contribution Board with a Financial Disclosure form prior to assuming the duties as a member of the Board. State provisions further provide that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete and return the enclosed form to the undersigned prior to assuming your duties as a member of the Board. Furthermore, Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Paul Workman, Budget Manager February 2, 2021 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member (Deputy City Manager Designee) on the Defined Contribution Board. Sincerely, Cecelia F. McCoy, CIVIC City Clerk Enclosures c: Sherman Stovall, Chair, Defined Contribution Board COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of Februay 2021, PAUL WORKMAN was appointed as a member (Deputy City Manager Designee) of the Defined Contribution Board to fill the unexpired term of office of R. B. Lawhorn ending June 30, 2021; and for a four -year term of office commencing July 1, 2021 and ending June 30, 2025. Given under my hand and the Seal of the City of Roanoke this second day of February 2021. oza&. '_7& City Clerk CECELIA F. MCCOY, CHIC City Clerk Robert S. Cowell, Jr. City Manager Roanoke, Virginia Dear Mr. Cowell: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerks roanokeva.gov February 2, 2021 CECELIA T. WEBB, CDIC Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 1, 2021, you were reappointed as a City Employee representative of the Hotel Roanoke Conference Center Commission for a four -year term of office commencing April 13, 2021 and ending April 12, 2025. Enclosed You will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke located on the third floor of the Roanoke city Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a City Employee representative of the Hotel Roanoke Conference Center Commission. Sincerely, Cecelia F. McCoy, CMC City Clerk Attachment COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of February 2021, ROBERT S. COWELL, JR., was reappointed as a City Employee representative of the Hotel Roanoke Conference Center Commission for a four -year term of office commencing April 13, 2021 and ending April 12, 2025. Given under my hand and the Seal of the City of Roanoke this second day of February 2021. City Clerk CECELIA F. MCCOY, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov February 2, 2021 Diane Simmons 633 Madison Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Simmons: CECELIA T. WEBB, CMC Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 1, 2021, you were appointed to replace Joshua T. Dietz as a member of the Parks and Recreation Advisory Board for a three -year term of office, commencing April 1, 2021 and ending March 31, 2024. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Parks and Recreation Advisory Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Nicole Ashby, Secretary, Parks and Recreation Advisory Board COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of February 2021, DIANE SIMMONS was appointed to replace Joshua T. Dietz as a member of the Parks and Recreation Advisory Board for a three -year term of office, commencing April 1, 2021 and ending March 31, 2024. Given under my hand and the Seal of the City of Roanoke this second day of February 2021. 0A4d.. �-•- City Clerk CECELIA F. MCCOY, CHIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov February 2, 2021 Stephen Terry McGuire 339 King George Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. McGuire: CECELIA T. WEBB, CNIC Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 1, 2021, you were appointed to replace Matthew Kelley as a member of the Parks and Recreation Advisory Board for a three -year term of office, commencing April 1, 2021 and ending March 31, 2024. Enclosed you will find a Certificate of Your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the Citv of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Parks and Recreation Advisory Board. Sincerely, C .G�.t,Q -C�l "�4' V/e- Cecelia F. CMC City Clerk Enclosures PC: Nicole Ashby, Secretary, Parks and Recreation Advisory Board COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of February 2021, STEPHEN TERRY MCGUIRE was appointed to replace Matthew Kelley as a member of the Parks and Recreation Advisory Board for a three -year term of office, commencing April 1, 2021 and ending March 31, 2024. Given under my hand and the Seal of the City of Roanoke this second day of February 2021. 1 i!'.tlt� ' .c7 City Clerk CECELIA F. MCCOY, ChIC City Clerk Jerome Stephens 414 Brookledge Drive Vinton, Virginia 24179 Dear Mr. Stephens: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov February 2, 2021 CECELIA T. WEBB, CHIC Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 1, 2021, you were reappointed as a member of the Parks and Recreation Advisory Board for a three -year term of office, commencing April 1, 2021 and ending March 31, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered bV the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue S. W After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member of the Parks and Recreation Advisory Board. Sincerely, o4UA,�, J. vxe_ &yl- Cecelia F. McCoy, CMC City Clerk Enclosures PC: Nicole Ashby, Secretary, Parks and Recreation Advisory Board COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of February 2021, JEROME STEPHENS was reappointed as a member of the Parks and Recreation Advisory Board for a three -year term of office, commencing April 1, 2021 and ending March 31, 2024. Given under my hand and the Seal of the City of Roanoke this second day of February 2021. C.tUL, _ .*: CO3 City Clerk CECELIA F. MCCOY, CHIC City Clerk Kevin Deck 2122 Maiden Lane, S. W. Roanoke, Virginia 24015 Dear Mr. Deck: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov February 1, 2021 CECELIA T. WEBB, CMC Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 1, 2021, you were appointed as a member of the Roanoke Arts Commission to fill the unexpired term of office of Lora Katz ending June 30, 2022. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, C�9 ✓n�Ca.a- Cecelia F. McCoy, CMC City Clerk Enclosures PC: Melissa Murray, Secretary, Roanoke Arts Commission COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of February 2021, KEVIN DECK, was appointed as a member of the Roanoke Arts Commission to fill the unexpired term of office of Lora Katz ending June 30, 2022. Given under my hand and the Seal of the City of Roanoke this second day of February 2021. 0 City Clerk