HomeMy WebLinkAboutCouncil Actions 03-01-21SANCHEZ -JONES
41997 - 030121
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ROANOKE CITY COUNCIL
INFORMAL SESSION
MARCH 1, 2021
9:00 A.M.
CITY COUNCIL CHAMBER
215 CHURCH AVENUE, S. W.
AGENDA
The City of Roanoke is a safe, caring and economically vibrant community in
which to live, learn, work, play and prosper
A vibrant urban center with strong neighborhoods set amongst the spectacular
beauty of Virginia's Blue Ridge
Call to Order -- Roll Call. Mayor Lea arrived late; Council Member
Bestpitch participated by electronic communication means.
Welcome. Mayor Sherman P. Lea, Sr.
NOTICE
This morning's meeting will be televised live and replayed on RVTV Channel 3 following
the 2:00 p.m. session on Thursday, March 4 at 7:00 p.m., and Saturday, March 6 at
4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa.
Council meetings are offered with closed captioning for the hearing impaired.
ITEMS FOR ACTION:
A communication from the City Attorney requesting that Council convene in a Closed
Meeting for consultation with legal counsel and briefings by staff members or
consultants for the purpose of discussing acquisition of publicly owned property where
discussion in an open meeting would adversely affect the bargaining position or
negotiation strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of
Virginia (1950), as amended.
(6 -0)
1
A communication from the City Attorney requesting that Council convene in a Closed
Meeting for consultation with legal counsel on a legal matter requiring advice of counsel,
pursuant to Section 2.2 -3711 (A)(7), Code of Virginia (1950), as amended.
(6 -0)
A communication from the City Attorney requesting that Council convene in a Closed
Meeting for consultation with legal counsel on an actual legal matter requiring advice of
counsel, pursuant to Section 2.2 -3711 (A)(7), Code of Virginia (1950), as amended.
(6 -0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS:
• Budget/Financial Planning FY22 - 60 minutes
• Stormwater Utility Update - 20 minutes
Received and filed.
At this point, Mayor Lea entered the meeting (9:10 a.m.)
A communication from Mayor Sherman P. Lea, Sr., requesting that Council
convene in a Closed Meeting to discuss appointments on certain authorities,
boards, commissions and committees appointed by Council, pursuant to Section
2.23711(A)(1), Code of Virginia (1950), as amended.
(7 -0)
AT 11:24 A.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A
CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 450,
FOURTH FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING; AND THEREAFTER
RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER.
K
ROANOKE CITY COUNCIL
REGULAR SESSION
MARCH 1, 2021
2:00 P.M.
CITY COUNCIL CHAMBER
215 CHURCH AVENUE, S. W.
AGENDA
The City of Roanoke is a safe, caring and economically vibrant community in
which to live, learn, work, play and prosper
A vibrant urban center with strong neighborhoods set amongst the spectacular
beauty of Virginia's Blue Ridge
1. Call to Order - -Roll Call. Council Member Jeffrey was absent;
Council Member Bestpitch participated by electronic
communication means.
The Invocation was delivered by Mayor Sherman P. Lea, Sr.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Lea.
Welcome. Mayor Lea.
NOTICE:
This afternoon's Council meeting will be televised live and replayed on RVTV
Channel 3 on Thursday, March 4 at 7:00 p.m., and Saturday, March 6 at
4:00 p.m.; and video streamed through Facebook Live at
facebook.com /RoanokeVa. Council meetings are offered with closed captioning
for the hearing impaired.
3
ANNOUNCEMENTS:
The Council of the City of Roanoke is seeking applications for the following
current vacancies and /or upcoming expirations of terms of office:
Economic Development Authority — one vacancy
Fair Housing Board — one vacancy
Parks and Recreation Advisory Board — one vacancy
Roanoke Redevelopment and Housing Authority — one vacancy
Towing Advisory Board — one vacancy (Citizen at- large)
Youth Services Citizen Board — one vacancy
Access the City's homepage to complete an online application for the
abovementioned vacancies.
The City Clerk's Office is accepting applications for three upcoming
vacancies on the Roanoke City School Board for three -year terms of office
expiring on June 30, 2021. Three -year terms of office will commence July 1,
2021 and end on June 30, 2024.
Incumbent School Board Trustees are Mark K. Cathey, Laura Day
Rottenborn and Richard "Dick" Willis, Jr. Inasmuch as Mr. Willis will have
served three consecutive terms of office, he is ineligible for reappointment.
Ms. Rottenborn is not seeking reappointment.
Application and information describing the duties and responsibilities of
Trustees of the Roanoke City School Board are available on the City of
Roanoke's web page at www.roanokeva.clov, or may be obtained by
contacting the City Clerk's Office, Room 456, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., between the hours of 8:00 a.m. and
5:00 p.m., Monday through Friday.
The deadline to receive applications is Wednesday, March 10, 2021 at
5:00 p.m. For questions and /or additional information, please contact the
City Clerk's Office at (540) 853 -2541 or by email at clerk(&- roanokva.gov.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
M
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. If deemed
appropriate, matters will be referred to the City Manager for response,
recommendation or report to the Council.
Due to the recent increase and severity in COVID-19 cases in the City of
Roanoke, out of an abundance of caution, the Roanoke City Council has
determined that temporary changes are necessary. Roanoke City Council
Members will continue to meet in person in City Council Chamber,
observing all recommended safety protocols while members of the
community wishing to address the City Council during Hearing of Citizens
Upon Public Matters are required to participate virtually or via email by
contacting the City Clerk's Office at clerk(cD-roanokeva.g-ov and (540) 853-
2541, by 12:00 p.m., on March 1. The Council Chamber will not be
accessible to the general public during the meeting. The meeting will
continue to be broadcast via RVTV -3 and on the City's Facebook account.
Lois Caliri, Blue Ridge Legal Services, addressed the Council with regard
to insurance enrollment provisions and resources for COVID -19.
The City Clerk acknowledged emails from Dr. Catherine Koebel, Katherine
Ranson, Bishop J. L. Jackson, Pamela Young and Dr. John Priddy; all in
support of adoption of an ordinance with regard to firearm prohibitions in
municipal facilities.
4• CONSENT AGENDA:
(APPROVED 6 -0)
All matters listed under the Consent Agenda are considered to be routine by the
Members of City Council and will be enacted by one motion. There will be no
separate discussion of the items. If discussion is desired, the item will be
removed from the Consent Agenda and considered separately.
C -1 A communication from the City Attorney requesting that Council schedule
a public hearing to be held on Monday, March 15, 2021, at 7:00 p.m., or as soon
thereafter as the matter may be heard, or such later date and time as the City
Manager may determine, to consider the adoption of a proposed ordinance to
amend the City Code with regard to the prohibition of firearms in certain
municipal facilities.
RECOMMENDED ACTION: Concurred in the request.
5
C -2 Report of qualification of the Honorable Stephanie M. Moon as an Elected
Official representative to the Virginia' s First Regional Industrial Facility Authority
to fill the unexpired term of Djuna L. Osborne for a term of office ending June 30,
2024.
RECOMMENDED ACTION: Received and filed.
C -3 A communication from the City Manager requesting that Council
schedule a public hearing to be held on Monday, March 15, 2021, at
7:00 p.m., or as soon thereafter as the matter may be heard, or such later
date and time as the City Manager shall determine, in his discretion, to sell
119 and 117 Norfolk Avenue, S. W., and two adjacent parcels situated at 0
Railside Avenue, S. W., known as Warehouse Row, to JRM Real Estate
Ventures, LLC.
RECOMMENDED ACTION: Concurred in the request.
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS: NONE.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION: NONE
b. CITY ATTORNEY:
1. Amendment of the City Code in connection with party bike vehicles.
Adopted Ordinance No. 41997 - 030121. (6 -0)
2. Amendment of the City Code to repeal Section 20 -28(o) which
provides for the assessment of the license tax on antique motor
vehicles.
Adopted Ordinance No. 41998 - 030121. (6 -0)
X
COMMENTS OF THE CITY MANAGER.
The City Manager offered the following comments:
Health District Media Update
• Recently, Mayor Lea and I joined Dr. Cynthia Morrow and N.L. Bishop
to hold a virtual press conference, sharing information about efforts to
reach out to minority groups in our community to ensure equity for
those who want the vaccine.
• During the press conference we shared that two vaccination clinics
were held in our community during February, to reach our African -
American and Hispanic residents ages 65 and up who may not have
had access to online registrations; 200 people were vaccinated.
• 1 want to thank our librarians and volunteers on the Vaccine Equity
Working Group, who helped compile names of those needing
vaccination, and High Street Baptist Church and Roanoke City Public
Schools for allowing us to use their facilities for the clinics.
• 1 also want to recognize our partners at VDH and our Emergency
Manager, Trevor Shannon, for their leadership in this effort.
• Citizens are invited to watch the entire Update, which we recorded and
posted on the City's YouTube page at YouTube.com, type "City of
Roanoke" in the search field.
Vaccine Registration
• Residents should be aware that the Virginia Department of Health has
created a Statewide Vaccine Pre - registration System to help eligible
residents sign up to get a COVID -19 vaccine.
• Residents who qualify for Groups 1A and 1B are currently eligible for
vaccinations, and may pre- register for the vaccine online at
vaccinate.virginia.gov or by contacting the state's Call Center at
1- 877 - 829 -4682. The Call Center is open seven days a week (8 a.m. -
8 p.m.).
• More information is available on the VDH website — vdh.virginia.gov,
click on the "COVID -19 Vaccine" tab.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
7
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Council Member Cobb announced March is Developmental
Disabilities Awareness Month and advised that the Executive
Director of Blue Ridge Independent Living Center requested the
presentation of a proclamation recognizing persons with disabilities
to be presented at the March 15 City Council meeting; applauded the
Human Resources Department for the Become An Ally, Safe Zone
Project workshop held on Tuesday, February 23 from 9:00 a.m. to 12
noon which provided an opportunity for people to talk, learn, and ask
questions about sexuality and gender in a non - judgmental, safe,
educational environment.
Vice -Mayor White -Boyd commented that the Equity and
Empowerment Advisory Board will conduct a virtual public hearing
on Thursday, March 4, 2021 at 6:30 p.m. to receive comments from
the community regarding the work of the Board. The Board has been
appointed by the City Council to advise them on actions that may be
taken to address the Interwoven Equity policies contained within the
City's Comprehensive Plan https: / /planroanoke.org /interwoven-
equity/ and to aid the Council in other policy matters related to equity
and empowerment. The Board is interested in receiving comments
from the community regarding these matters and suggestions for the
renaming of Lee Plaza located adjacent to the Noel C Taylor
Municipal Building. Community members interested in participating
in the public hearing should contact Angie O'Brien, at
EEAB @Roanokeva.gov or (540) 853 -2333 by Noon March 4 to receive
information on how to participate in the hearing.
Mayor Lea expressed concern with regard to Lime Scooters
(dockless scooters) and improper placement on sidewalks and
within right -of -ways; suggested stronger enforcement and control as
they may be a potential hazard.
The City Manager advised that generally, electric powered scooters
and bikes should adhere to the same rules of the road as
conventional bicycles. The City of Roanoke has elected to not permit
operation of scooters on sidewalks, on greenways, or in parks.
Operators should communicate with users through the smartphone
app about proper parking, at the edge of sidewalk areas where they
would not impede pedestrian traffic on sidewalks.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. NONE.
CERTIFICATION OF CLOSED MEETING. (6 -0)
12. ADJOURNED - 2:41 P.M.
9
Timothy R. Spencer
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 -1595
TELEPHONE 540- 853 -2431
FAX 540 - 853 -1221
EMAIL: cityatty@roanokeva.gov
March 1, 2021
The Honorable Mayor and Members
Of City Council
Roanoke, Virginia
Re: Request for Closed Meeting
Dear Mayor Lea and Council Members:
David L. Collins
Heather P. Ferguson
Laura M. Carini
Douglas P. Barber, Jr.
Kelsey M. Durkin
Assistant City Attorneys
This is to request that Council convene a closed meeting for the purpose of discussing acquisition of
publicly owned property, where discussion in an open meeting would adversely affect the bargaining position
or negotiating strategy of the public body pursuant to Section 2.2- 3711.(A)(3), Code of Virginia (1950), as
amended.
Sincerely yours,
Tim y R. S cer
ity rorney
LSC /l
Timothy R. Spencer
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE 540 - 853 -2431
FAX 540- 853.1221
EMAIL: cityatty @roanokeva.gov
March 1, 2021
The Honorable Mayor and Members
Of City Council
Roanoke, Virginia
Re: Request for Closed Meeting
Dear Mayor Lea and Council Members:
David L. Collins
Heather P. Ferguson
Laura M. Carini
Douglas P. Barber, Jr.
Kelsey M. Durkin
Assistant City Attorneys
This is to request that Council convene a closed meeting to consult with legal counsel on a legal matter
requiring the advice of counsel, pursuant to Section 2.2- 3711.A.7, Code of Virginia (1950), as amended.
Sincerely yours,
Tim y . Spencer
ity ttrorney
LSC /l
Timothy R. Spencer
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 -1595
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
TELEPHONE 540 -853 -2431
FAX 540 - 853 -1221
EMAIL: cityatty @roanokeva.gov
March 1, 2021
Re: Request for closed meeting
Dear Mayor Lea and Council Members:
David L. Collins
Heather P. Ferguson
Laura M. Carini
Douglas P. Barber, Jr.
Kelsey M. Durkin
Assistant City Attorneys
This is to request that City Council convene a closed meeting pursuant to Sec. 2.2- 3711.A.7, Code of Virginia,
to consult with legal counsel and hear briefings by staff members or consultants pertaining to actual litigation,
where such consultation or briefing in open meeting would adversely affect the negotiating or litigating
posture of the public body.
With kindest personal regards, I am
Sincerely yours,
oth Spencer
Ci Attorney
LSC /l
c: Robert S. Cowell, Jr., City Manager
Cecelia F. McCoy, City Clerk
SHERMAN P. LEA, SR.
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., SUITE 452
ROANOKE, VIRGINIA 24011 -1594
TELEPHONE: (540) 853 -2444
FAX: (540) 853 -1145
EMAIL: MAYORki)ROANOKEVA.GOV
March 1, 2021
The Honorable Vice -Mayor Patricia White -Boyd and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor White -Boyd and Members of Council:
This is to request that the Council convene in a Closed Meeting to discuss appointments
on certain authorities, boards, commissions and committees, pursuant to Section
2.2- 3711(A)(1), Code of Virginia (1950), as amended.
Sincerely,
Sherman P. Lea, Sr.
Mayor
SPL:ctw
I
Agenda
• FY 2021 Overview
• FY 2022 Development and Next
Steps
• Capital Improvement Program (CIP)
and Next Steps
0)
FY 2021 General Fund Overview
• Revenues
— Through January, FY 2021 local taxes are 3.52% ahead of target, mainly
due to performance of Real Estate, Sales and Transient Occupancy taxes.
— Through January, FY 2021 revenues have decreased approximately $4.95
million or 3.96% compared to the same period of FY 2020. Local taxes have
decreased $1.87 million or 2.25% compared to the same period of FY 2020
due to lower performance of Prepared Foods and Beverage, Transient
Occupancy, Business License, Personal Property and Admissions Taxes.
— Through January, FY 2021 other revenues have decreased approximately
$3.08 million or 3.96% compared to the same period of FY 2020 due to the
timing of Social Services revenues and lower Charges for Services
revenues.
• Expenditures
— Through January, FY 2021 expenditures decreased approximately $8.4
million or 4.99% compared to the same period of FY 2020 due to the timing
and lower transfers to other funds as well as lower expenditures in Street
Paving offset by the timing of expenditures in Fleet Capital.
3
FY 2021 Monitoring Dashboard
Real Estate
Sales Tax (December)
Business License Tax
Transient Occupancy Tax
Prepared Foods & Beverage
Tax
All Local Taxes
*Does not include additional CARES Act
relief funding
+1.22%
Public Safety
112.8%
+55.0%
+9.21%
Overtime
- 17.63%
Children Services
36.8%
-3.3%
Act
+43.30%
Solid Waste Costs
56.2%
+6.2%
- 8.07%
Workers
51.4%
-6.9%
Compensation
+3.52%
Operation Costs
48.3%
-10.0%
Total General Fund
53.2%
-5.1%
Salary Lapse
Contingency
COVI D -19
Contingency*
$1,670,115
$1,440,168
$1,774,653
$2,098,268
$1,351,946
N/A
V
FY 2021 Key Local Tax Performance
Real Estate
$90,685,562
$47,581,395
$93,164,000
$2,478,438
2.73%
Sales*
21,146,000
12,121,553
21,625,000
479,000
2.27
Transient
1,414,617
1,184,858
2,470,000
1,055,383
74.61
Occupancy
Prepared Foods
14,645,000
7,151,578
14,515,000
(130,000)
(0.89)
& Beverage
Cigarette Tax
2,000,000
1,106,136
1,779,000
(221,000)
(11.05)
Motor Vehicle
2,900,000
991,514
2,900,000
0
0.00
License
Communications
5,700,000
2,185,787
5,196,000
(504,000)
(8.84)
Tax
Personal
23,683,489
(700,771)
23,683,489
0
0.00
Property
Business License
13,662,000
957,370
13,662,000
0
0.00
* *Other
25,900,300
13,190,152
24,793,000
(1,107,300)
(4.28)
TOTAL
$201,736,968
$85,769,572
$203,787,489
$2,050,521
1.02%
*Sales Tax represents sales through December.
* *Other: District
Taxes, Public
Service Corp, Penalties /Interest, Utilities
Tax, Recordation
and Probate, Admissions, Franchise Fees, Bank
Stock, Delinquent
Taxes
5
FY 2021 Net Local Tax Increase
Local Tax Growth $2,050,521
Downtown District Taxes
Visit Virginia's Blue Ridge
Net Local Tax Growth
RCPS Increase (40 %)
City Increase (60 %)
(132,200)
(384,519)
19533,802
613,521
$920,281
0
FY 2022 Local Tax Estimate
Real Estate
Sales
Transient Occupancy
Prepared Foods & Beverage
Cigarette Tax
Motor Vehicle License
Communications Tax
Personal Property
Business License
*Other
$88,595,881
22,191,888
3,210,638
13,274,739
1,967,912
2,630,898
5,763,219
23,928,478
14,635,195
28,107,755
$90,685,562
21,146,000
1,414,617
14,645,000
2,000,000
2,900,000
5,700,000
23,683,489
13,662,000
25,900,300
$92,676,000
22,000,000
2,500,000
14,500,000
1,900,000
2,900,000
5,700,000
23,683,489
13,662,000
25,378,200
$1,990,438
854,000
1,085,383
(145,000)
(100,000)
0
0
0
0
(522,100)
TOTAL $204,306,603 $201,736,968 $204,899,689 $3,162,721
*Other: District Taxes, Public Service Corp, Penalties /Interest, Utilities Tax, Recordation
and Probate, Admissions, Franchise Fees, Bank Stock, Delinquent Taxes
2.19%
4.04
76.73
(0.99)
(5.00)
0.00
0.00
0.00
0.00
(2.02)
1.57%
FY 2022 Net Local Tax Increase
Local Tax Growth
Downtown District Taxes
Visit Virginia's Blue Ridge
Net Local Tax Growth
RCPS Increase (40 %)
City Increase (60 %)
(56,900)
(407,019)
$3,162,721
2,698,802
1,079,521
$1,619,281
►6
FY 2022 Total Revenue
Loca I Taxes $31162)721 $204,899,689
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money/
Property
Intergovernmental
Charges for Services
Miscellaneous
Total Revenue Growth — 1.04%
94,500 1,119, 300
16,300 1,035,500
82,500 548,500
(352, 756) 75, 574, 083
241,057 17, 321, 621
(137, 329) 673,300
$3)106,993 $301,171,993
9
Equity and Empowerment
• Equity versus Equality
• Two year process to initiate this novel way of
budgeting
• Alignment with current Council and community
priorities across city departments
"The measure of a civilization is how it
treats its weakest members. " - Gandhi
11111
Equity and Empowerment
• Does the request advance equitable outcomes for residents and /or
advance or improve upon an identified neighborhood or community
asset? If so, how? If not, could it be adjusted to do so? How?
• Does the request burden or benefit communities of color and /or low -
income individuals or neighborhoods? If so, how? Could it be adjusted
to avoid or mitigate the burden and /or to realize a benefit? How?
• Does the request help reduce any identified disparities? If so, how? If
not, could it be adjusted to do so? How?
11
Equity and Empowerment
• Disparities and Asset Report produced by Planning and Economic
Development
• Formed three teams to evaluate each budget offer
— Community Development Team
— Operations Team
— Constitutional, Council Appointed, Court Appointed Team
• Evaluate scores
• Provide feedback
• Next Steps
12
FY 2022 Expenditure Enhancements
Education /RCPS
$84,627,010
$1,134,517
$0
$1,134,517
Community Safety
70,498,254
151,571
669,401
820,972
Human Services
40,317,478
312,243
0
3121243
Infrastructure
28,220,563
38,375
40,099
78,474
Livability
18,4601236
5501134
545,366
1,095,500
Good Government
187251,119
6061276
1203447
726,723
Economy
2,178,152
55,004
163,583
218,587
Non -
Departmental*
23,617,817
1,000,000
0
1,000,000
External Agencies
8,654,532
792,739
243,987
1,036,726
SUBTOTAL
TOTAL
$294,825,161
$49640,859
$197829883
$6,4239742
GENERALFUND
TOTAL
$3019248,903
*Base excludes Covid -19
Contingency from FY21
13
FY 2022 Expenditure Enhancements
Education /RCPS
— RCPS funding determined by funding formula
— Library Automation Coordinator restoration
14
FY 2022 Enhancements
• Community Safety
— Fire Prevention Program expansion
— E911 Career Enhancement
— Overtime (Fire, Sheriff, Police, E -911)
— Inmate medical services contract
— Embedded Criminologist
— RESET Volunteer Coordinator /Gun Violence Study Committee
15
FY 2022 Enhancements
• Human Services
— Medicaid local match
— Foster Care shift from DSS to CSA
— In -Home Family Services
• Infrastructure
— Contractual increase for phone and technology items
— Additional support for custodial services
NO
FY 2022 Enhancements
• Livability
— RVRA rate increase and support for increased Solid Waste
tonnage
— Pool operations
— River's Edge athletic field maintenance
— Library restoration of part -time staff and branch hours of
operation
— Library books and materials
17
FY 2022 Enhancements
• Good Government
— EMS billing and PetData contractual services
— Annual maintenance PCI Tax & Treasury System
— External audit contractual fees increase
— Temporary and Overtime wages for Elections (Early Voting
and Vote By Mail)
— Administrative and operating costs for Registrar
— Minimum wage increase
— Employee Health Clinic contractual increase
— Increase in Insurance Premiums
UR
FY 2022 Supplemental
Enhancements
Economy
— Enterprise Zone programs
— Existing performance agreements adjustments
— Financial Stability Specialist
19
FY 2022 External Agency
Adjustments
• Visit Virginia's Blue Ridge (allocation by formula)
• Blue Ridge Behavioral Healthcare
• Service District Taxes
20
FY 2022 Non - Departmental
Expenditure Enhancements
Debt Service
$1417341495
$500,000
Civic Center Debt Service
1,957,032
0
Civic Center Subsidy
441,260
0
Civic Center Admissions Tax
360,000
0
GRTC
117731432
0
Compensation
Worker Compensation
2,063,292
250,000
Reserves
1,530,620
250,000
Contingency
1,500,000
0
Other*
(742,314)
0
TOTALS
$23,617,817
$1,000,000
*Lapse, Line of Duty, OPEB, Dental, Extended Illness, Medical, Payroll Accrual,
Reclass Contingency, Termination Leave, Unemployment Wages
21
Items Not Yet Funded
• General Assembly actions
• COVID -19 on -going operational impacts
• Fleet Capital restoration
• Technology Capital
• Compensation (public safety, general employees)
22
1 % pay raise
March 15t Balancing Status
Estimated FY 2022 Revenues
Preliminary FY 2022 Expenditures
March 1 St Variance
$972,364 Real Estate Tax (city share)
Prepared Foods & Beverage
Tax (city share)
Transient Occupancy Tax (city
share)
Solid Waste fee (monthly)
Plastic bag tax (per bag —
city)
$301,171,993
301, 248, 903
($76,910)
$0.01 $455,784
1.0% $1,581,818
1.0% $1171188
$1 $402,528
$0.01 ?
23
Debt Service
Budgeted General Fund Debt Service Available
Potential Debt Service Budget Increase
Total Potential Budgeted Debt Service Available
Anticipated FY 2022 Required Debt Service
Anticipated FY 2022 Excess Debt Service Available
$147343495
495
15,234,495
13, 409, 222
$1,825,273
24
Balancing Next Steps
• Revenue estimate revisions
• Expenditure revisions
• April 5thBriefing update
25
FY 2022 -2026
Capital Improvement Program
• Investments made within the
parameters of the debt policy with
consideration of required debt service
26
Debt Policies
Net tax - supported 2.42% 2.41%
debt as a In Compliance In Compliance
percentage of the
total taxable
assessed value will
not exceed 4%
Net tax - supported
general obligation 7.3% 6.7%
debt service shall In Compliance In Compliance
not exceed 10% of
General Fund
expenditures
Not less than 60%
of the outstanding 85.3% 68.6%
tax - supported debt In Compliance In Compliance
will be retired
within 10 years
2.54%
In Compliance
5.55%
In Compliance
74.6%
In Compliance
27
FY 2022 -2026 CIP
Project
RCPS
RCPS - Additional request
Bridge Renovation
Library Master Plan
P &R Master Plan
P &R Master Plan
Civic Center
Civic Center - Adjustment
Stormwater Improvements
Stormwater Improvements
Curb, Gutter and Sidewalk
Curb, Gutter and Sidewalk - New
Curb, Gutter and Sidewalk - Maintenance
2022
2023
2024
2025
2026
Total
$5,000,000
$5,000,000
$5,000,000
$5,000,000
$5,000,000
$25,000,000
7,750,000
7,855,000
15,605,000
13,750,000
13,750,000
27,500,000
3,000,000
3,000,000
4,000,000
2,300,000
6,300,000
1,500,000
1,500,000
1,500,000
1,500,000
1,500,000
7,500,000
(600,000)
(600,000)
2,000,000
2,000,000
2,000,000
2,000,000
2,000,000
10,000,000
1,500,000
1,500,000
1,500,000
1,500,000
1,500,000
7,500,000
500,000
500,000
500,000
500,000
500,000
2,500,000
335,000
335,000
335,000
335,000
335,000
1,675,000
•
FY 2022-2026 CIP
(continued)
Project 2022 2023 2024 2025 2026 Total
Streetscapes Improvements 500,000 500,000 500,000 500,000 500,000 2,500,000
Streetscapes Improvements
Passenger Rail
Fleet Capital Replacements
Fleet Capital Replacements - Engines
Technology Capital
Technology Capital
Fire Facility Master Plan
Fire Facility Master Plan - Additional
Capital Building Maintenance
Capital Building Maintenance
Total
$30,555,000 $41,295,000 $27,679,000 $16,160,000 $22,335,000 $138,024,000
Excess debt service may be available in some years for one -time capital needs, the Undesignated Fund Balance
and the Stabilization Reserve.
29
1,869,000
1,869,000
600,000
900,000
600,000
600,000
600,000
3,300,000
700,000
700,000
725,000
1,100,000
3,225,000
1,500,000
1,500,000
3,000,000
770,000
1,860,000
370,000
3,000,000
669,500
669,500
850,000
330,500
8,300,000
9,480,500
1,000,000
1,000,000
1,000,000
1,000,000
1,000,000
5,000,000
$30,555,000 $41,295,000 $27,679,000 $16,160,000 $22,335,000 $138,024,000
Excess debt service may be available in some years for one -time capital needs, the Undesignated Fund Balance
and the Stabilization Reserve.
29
FY 2022 -2026
Capital Improvement Program
• Projects Not Currently Programmed Nor Funded
— Bridge Renovation - Garst Mill Bridge
— Library Master Plan
— Parks and Recreation Master Plan
— Traffic Signal Infrastructure
— Technology - Fiber Ring Expansion
— Fire Facility Master Plan - Stations #8, #1, Drill Tower, #6 bay
— Public Works Service Center — Phase 2 - washhouse and fleet
management
30
CIP Next Steps
• Further review of debt model
April 5thBriefing update
31
Enterprise Fund Considerations
Parking Fund
Vital infrastructure and support of downtown commerce, residential
development, tourism, and overall community development.
• Management and Enforcement
— 4,100 parking spaces in 7 off - street garages and 5 off - street lots
— 3,000 on- street parking spaces
• Sustainability
— Goal is to ensure revenues recover all costs and life cycle
— Enterprise Fund (No general fund tax dollars)
— Encourages frequent turnover of parking spaces in the downtown economic
32
Enterprise Fund Considerations
(continued)
• COVID Impact on Parking Fund
— Temporarily suspended parking enforcement for 7 months during 2020
— Monthly parkers down 20%
— FY21 trending down $1 M in net revenue compared to FY20
— Structural maintenance for FY22 may be reduced due to COVID -19 with an
impact toward FY21 net revenue
• FY22- Parking Fund
— Tower Garage and Wells Fargo Tower joint elevator modernization
— System wide review of the Parking Fee Compendium due to the new Liberty
Trust Hotel Project and PARCs equipment upgrade
• Beyond FY22- Retained Earnings
— Current rate structure funds annual capital maintenance and future capital
expansion
33
Enterprise Fund Considerations
(continued)
Berglund Center
• Operates as an Enterprise Fund with a subsidy for
operating and capital
— Operating Subsidy - $441,260
— Debt Service Subsidy - $1,957,032
• Continued uncertainty with timing of entertainment venue
recovery
• FY 2021 -2022 Budget Development
— Development in progress with consideration for scenarios
associated with entertainment venue recovery
— Target is to level fund operating subsidy, acknowledging risk
associated with budget assumptions
— Timing of staff recall will be based on scheduled events
34
Questions?
35
Stormwater Utility Division
Stormwater Utility Fee
ROANOKE
STORMWATER
Briefing Focus
• Stormwater Utility Division /Stormwater Utility Fee
— Creation and Implementation
— Business Activities
— Prior Council Briefing Highlights
— Capital Project Funding
— Current Financial Condition
— Business Case Considerations
.��
Stormwater Utility Fee - Implementation
• Background
— Stormwater
Utility
Fee authorized during
FY 2014
— Fee phased
in over
three years based on
billing unit of 500
square feet of impervious service
• FY 2015 - $0.30 per 500 sf /per month
• FY 2016 - $0.60 per 500 sf /per month
• FY 2017 - $0.90 per 500 sf /per month
• Fee structure generates revenue of $6.125 million per year
— Stormwater Utility Fund operates as a self - supporting Enterprise
Fund
Stormwater Utility Fee - Program
• With Utility Fee, Bond, and Grant Funds:
• Drainage Improvement Projects
— 215 projects with estimated cost of $140 million
• Maintenance of Stormdrain Infrastructure
— 10,313 Inlets
— 296 Miles of Pipe
— 143 Miles of Ditchline Drainage Channels
— 988 Outfalls
• Water Quality
— Improve quality of Roanoke River and its tributaries
— 147 projects with estimated cost of $85million
■ Watershed Master Plans not complete
Prior Briefings
• City Council briefed on financial condition of Stormwater
Utility Fund
— April 1, 2019 Budget Briefing
— July 29, 2019 Strategic Planning Session
— October 28, 2019 Strategic Planning Session
• Council advised that after FY 2021, existing revenue would not
be sufficient to fund:
— Current level of operating expenses
— Inflationary costs
— Planned debt issuance to support capital projects
— Incremental debt issuance if grant funding declined
— Cash funded capital
— Planned staff additions
• Two Construction Crews and Technical Support positions
Capital Project Funding
• Capital Project Budget
— GO Bonds - $2 million each year
• Requires level of debt service to increase each year
— Grant Funds — Approximately $2million
• Revenue Sharing
• Stormwater Local Assistance Funds
Utility Fee Adjustment
• At October 28, 2019 Strategic Planning Session, Council
tentatively agreed to fee increase of
— $.10 per month each year over 5 years, effective July 1, 2021
— $.90 per month per 500 SF to $1.40 per month
— Average Residential - $5.40 per month to $8.40 per month
— July 1, 2021 Implementation date to provide time for stakeholders to
prepare
• Planned increase suspended due to COVID -19 Pandemic
Current Financial Condition
• As previously projected, without an adjustment in the Utility
Fee:
— Funding not sufficient to maintain operations
• Operating expenses
• Debt Service
• Cash funded capital
— Existing level of service will be reduced
• Reduction in planned drainage improvement projects
• Water quality improvement projects
• Maintenance of infrastructure
• Revenue Sharing allocation suspended until FY 2025
— FY 2021 and FY 2022 Revenue Sharing allocation shifted to FY 2025
and FY 2026
Business Case Considerations
Consider Rate Adjustment — Effective July 1, 2022
• Option A:
— Increase debt funding from $2M to $3M (FY 2022, FY 2023, FY 2024)
— Adequately fund cash funded capital
— Planned staff additions
— Fee increase from $.90 per 500 SF per month to $1.54 per month over
five years
— Average Residential - $5.40 per month to $9.24 per month
• Option B
— Level debt funding of $2M
• Reduction in level of capital projects (FY 2022, FY 2023, FY 2024)
— Adequately fund cash funded capital
— Planned staff additions
— Fee increase from $.90 per 500 SF per month to $1.52 per month over
five years
— Average Residential $5.40 per month to $9.12 per month
Business Case Considerations
Consider Rate Adjustment Effective July 1, 2022
• Option C
— Increase debt funding from $21VI to $31VI over the planning horizon
— Adequately fund cash funded capital
— Planned staff additions
— Fee increase from $.90 per 500 SF per month to $1.56 per month over
five years
— Average Residential - $5.40 per month to $9.36 per month
Note:
Rate adjustment scenarios do not include Downtown Flood
Reduction /Mitigation — 7 projects with estimated cost $82
million
Council Direction
Seek Council Direction On
Rate Adjustments?
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 -1595
Timothy R. Spencer TELEPHONE 540- 853.2431
City Attorney FAX 540 -853 -1221
EMAIL: cityatty @roanokeva.gov
March 1, 2021
The Honorable Sherman P. Lea, Sr., Mayor
and Members of City Council
Roanoke, Virginia
David L. Collins
Heather P. Ferguson
Laura M. Carini
Douglas P. Barber, Jr.
Assistant City Attorneys
Re: Request a Public Hearing for public comment regarding adding a new
Section 24 -2.1 Prohibition of Firearms on City Property
Mayor Lea and Members of Council:
Effective July 1, 2020, Section 15.2 -915 of the Code of Virginia was amended to allow localities to adopt
an ordinance prohibiting firearms on City property. The law does not require a public hearing prior to
adoption of an ordinance that would prohibit firearms on City property. However, in an effort to promote
transparency and to allow residents of the City to participate in their government, City Council has
indicated that it would like to hold a public hearing prior to consideration of an ordinance prohibiting
firearms on certain City property.
Therefore, I ask that Council formally authorize the City Clerk to schedule and advertise a public hearing to
be held Monday, March 15, 2021, to receive citizens input regarding the consideration by City Council of a
new Section 24 -2.1 Prohibition of Firearms on City Property. This new code section would prohibit the
possession, carrying or transportation of firearms in certain municipal facilities.
Sincerely,
Ti R. Spencer
y Attorney
LSC /l
c: Robert S. Cowell, Jr., City Manager
Sherman M. Stovall, Deputy City Manager
Amelia Merchant, Director of Finance
Troy D. Harmon, City Auditor
Cecelia F. McCoy, City Clerk
CECELIA F. MCCOY, CMC
Citv Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkCroanokeva.gov
March 8, 2021
Christy Straight, Project Manager
Virginia's First Regional Industrial Facility Authority
6580 Valley Center Drive, Suite 124
Radford, Virginia 24141
Dear Ms. Straight:
CECELIA T. WEBB, CHIC
Deputy City Clerk
This is to advise you that the Honorable Stephanie M. Moon has qualified as the
Elected Official representative to the Virginia's First Regional Industrial Facility Authority
to fill the unexpired term of Djuna L. Osborne for a term of office ending June 30, 2024.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Stephanie M. Moon, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as an Elected Official representative to the Virginia's First Regional Industrial Facility
Authority to fill the unexpired term of Djuna L. Osborne for a term of office ending
June 30, 2024, according to the best ofpy ability. (So help me God).
/ Stephanie M. Moon
The foregoing oath of office was taken, sworn to, and subscribed before me by
Stephanie M. Moon this 2 � day of ". '- o 2021.
Brenda S. Hamilton, Clerk of the Circuit Court
By �V�, ,Clerk
t' j = �IHAMILTON, CLERK
Timothy R. Spencer
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 -1595
TELEPHONE 540 - 853 -2431
FAX 540 -853 -1221
EMAIL: cityatty@roanokeva.gov
March 1, 2021
The Honorable Sherman P. Lea, Sr., Mayor
and Members of City Council
Roanoke, Virginia
Re: Amendment to recently adopted Party Bike Code Section
Mayor Lea and Members of Council:
David L. Collins
Heather P. Ferguson
Laura M. Carini
Douglas P. Barber, Jr.
Kelsey M. Durkin
Assistant City Attorneys
The recently adopted code amendment for Chapter 34 Vehicles for Hire, Article IV Horse- DrawnVehicles
and Party Bike Vehicles needs to be amended because the Virginia Department of Motor Vehicles (DMV)
does not recognize Party Bikes as a slow moving vehicle. In an effort to ensure that the Party Bike has all
of the necessary safety equipment and such safety equipment is in good working order, the attached
ordinance amends the Code to accomplish this safety measure.
Sincerely,�
T' by. . Spencer
Ci Attorney
LSC /1
c: Robert S. Cowell, Jr., City Manager
Sherman M. Stovall, Deputy City Manager
Amelia Merchant, Director of Finance
Troy D. Harmon, City Auditor
Cecelia F. McCoy, City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The _1st day of March, 2021.
No. 41997- 030121.
AN ORDINANCE amending and reordaining Section 34 -147. Party Bike Vehicle Defined.
Chapter 34 Vehicles for Hire, Article IV Horse -Drawn Vehicles and Party Bike Vehicles, Code of
the City of Roanoke (1979), as amended; establishing an effective date; and dispensing with the
second reading of this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
Amend and reordain Section 34 -147. Party Bike Vehicle Defined. Chapter 34
Vehicles for Hire, Article IV Horse -Drawn Vehicles and Party Bike Vehicles, Code of the City of
Roanoke (1979), as amended.
Section 34 -147. Party Bike Vehicle Defined.
For the purposes of this article a party bike vehicle, also known as
a pedal crawler, pedal pub or beer bike, shall mean a multi- passenger pedal- assisted
motorized vehicle that is powered by, or able to be powered by, four or more human
passengers while the steering and /or braking of the vehicle is controlled by a driver. A
party bike vehicle ,
and issued a vehiele plate by the Commonwealth of Virginia Pepaf4ment of Moto
Vehieles as a sio", moving vehiele with an appr-oximate speed of 6 to 8 fnph with the
ability to travel at speeds up to 25 mph shall successfully pass .a complete safety
inspection performed by a certified mechanic at an official inspection station at least
once every 12 months in accordance with the provisions of Sections 46.2 -1157 and
46.2 -1158 of the Code of Virginia. A party bike vehicle shall be maintained in
compliance with all applicable laws, rules, and regulations.
2. The ordinance shall be effective upon passage.
3. The second reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
Timothy R. Spencer
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 -1595
TELEPHONE 540- 853 -2431
FAX 540- 853.1221
EMAIL: cityatty@roanokeva.gov
March 1, 2021
The Honorable Sherman P. Lea, Sr., Mayor
and Members of City Council
Roanoke, Virginia
David L. Collins
Heather P. Ferguson
Laura M. Carini
Douglas P. Barber, Jr.
Kelsey M. Durkin
Assistant City Attorneys
Re: Amendment of Section 20 -28, Tax imposed, Article II, Vehicle
Licenses, Chapter 20, Motor Vehicles and Traffic, Code of City of Roanoke,
by the repeal and deletion of Subsection 20 -28(o) in its entirety, which
provides for the assessment of the license tax on antique motor vehicles.
Mayor Lea and Members of Council:
Pursuant to Section 46.2 -752, Code of Virginia (1950) as amended, localities are given the
discretionary authority to levy and assess a license tax on motor vehicles, trailers, and semitrailers.
The City of Roanoke assesses a license tax on these classes of property in varying amounts
depending upon the classification of such property under Section 20 -28, Code of the City of
Roanoke (1979) as amended. Pursuant to Section 20- 28(o), a one -time license tax in the amount of
$5.00 is assessed on antique motor vehicles. Antique motor vehicles are defined under state law as
motor vehicles manufactured or designated by the manufacturer as a model manufactured in a
calendar year not less than 25 years prior to January 1 of each calendar year, and owned solely as a
collector's item. The number of antique motor vehicles in the City is small. For 2018, 2019, and
2020 combined, the Commissioner of Revenue reports only assessing $4,890.00 for license taxes on
antique motor vehicles. Moreover, Section 46.2 -755, Code of Virginia (1950) as amended, creates a
potential conflict with the City's assessment of the license tax on antique motor vehicles, as that
provision provides that no locality shall impose a license tax on motor vehicles that qualify and are
licensed as antique vehicles pursuant to Section 46.2 -730, Code of Virginia (1950) as amended.
Recently PCI, the City's contractor which is in the process of implementing the City's new tax and
treasury software platform, reports that they are having difficulty configuring the new software
platform to accommodate billing a one -time antique motor vehicle license tax, as the licenses taxes
for all other motor vehicles, trailer, and semitrailers are billed on an annual basis. In order to
accommodate the one -time billing for the antique motor vehicle license tax, the software platform
would need to be custom programmed, incurring additional time and expense.
Based upon the foregoing and recommendation of relevant staff, including the City Auditor, I
recommend that City Council adopt the attached ordinance repealing Subsection 20 -28(o) of the
City Code which will eliminate the license tax as applied to antique motor vehicles. Repeal of this
section will eliminate the conflict created by Section 46.2 -755 of the Code of Virginia, and avoid
the City having to incur additional costs to custom program PCI's software to accommodate billing
this tax. The fiscal impact to City revenue by the repeal of the license tax for antique motor vehicles
is minimal. Antique motor vehicles will still remain subject to personal property tax assessment.
Sincerely,
T' oth . Spencer
City Attorney
Enclosure
TRS /DCL /lsc
c: Robert S. Cowell, Jr., City Manager
Sherman M. Stovall, Deputy City Manager
Amelia Merchant, Director of Finance
Drew Harmon, City Auditor
The Honorable Sherman Holland, Commissioner of Revenue
The Honorable Evelyn W. Powers, City Treasurer
Cecelia F. McCoy, City Clerk
David L. Collins, Assistant City Attorney
aLj
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The 1st day of March, 2021.
No. 41998 - 030121.
AN ORDINANCE, repealing Subsection (o) of Section 20 -28, Tax imposed, Article 11, Vehicle
Licenses, Chapter 20, Motor Vehicles and Traffic, Code of City of Roanoke (1979) as amended, which
provides for the assessment of the license tax on antique motor vehicles; providing for an effective date;
and dispensing with the second reading of this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
Section 20 -28 (o), Tax imposed, Article 11, Vehicle Licenses, Chapter 20, Motor Vehicles
and Traffic, Code of City of Roanoke (1979) as amended, is hereby REPEALED.
Sec. 20 -28. - Tax imposed.
2. Except as changed herein, the remainder of the provisions of Section 20 -28, Tax imposed,
Article II, Vehicle Licenses, Chapter 20, Motor Vehicles and Traffic, Code of City of Roanoke (1979) as
amended, shall remain unchanged, and in full force and effect.
This ordinance shall be in full force and effect upon its passage.
4. Pursuant to Section 12 of the Charter of the City, the second reading of this ordinance by
title is hereby dispensed with.
ATTEST:
City Clerk.
..
2. Except as changed herein, the remainder of the provisions of Section 20 -28, Tax imposed,
Article II, Vehicle Licenses, Chapter 20, Motor Vehicles and Traffic, Code of City of Roanoke (1979) as
amended, shall remain unchanged, and in full force and effect.
This ordinance shall be in full force and effect upon its passage.
4. Pursuant to Section 12 of the Charter of the City, the second reading of this ordinance by
title is hereby dispensed with.
ATTEST:
City Clerk.