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HomeMy WebLinkAboutCouncil Actions 04-05-21ROANOKE CITY COUNCIL INFORMAL SESSION APRIL 5, 2021 9:00 A.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA BESTPITCH 42021 - 040521 The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge Call to Order -- Roll Call. All Present. (Council Member Bestpitch participated by electronic means). Welcome. Mayor Sherman P. Lea, Sr. NOTICE This morning's meeting will be televised live and replayed on RVTV Channel 3 following the 2:00 p.m. session on Thursday, April 8 at 7:00 p.m., and Saturday, April 10 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. ITEMS FOR ACTION: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (7 -0) 1 At 9:09 a.m., the Mayor declared the Council meeting in recess for a Legislative Committee meeting in the Council Chamber. At this point, Council Member Moon Reynolds left the meeting (10:00 a.m.). At 10:45 a.m., the Council meeting reconvened with Mayor Lea presiding and all Members of Council in attendance with the exception of Council Member Moon Reynolds. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: • Annual Public Safety Update (Police) - 45 minutes At this point, Council Member Moon Reynolds entered the meeting (11:38 a.m.) • Budget/Financial Planning FY22 - 60 minutes Received and filed. At 12:55 p.m., the Council Meeting was declared recess for a Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building; and thereafter to be reconvened at 2:00 p.m. in the Council Chamber. 2 ROANOKE CITY COUNCIL REGULAR SESSION APRIL 5, 2021 2:00 P.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge 1. Call to Order - -Roll Call. All Present. (Council Member Bestpitch participated by electronic means). The Invocation was delivered by Mayor Sherman P. Lea, Sr. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Lea. Welcome. Mayor Lea. NOTICE: This afternoon's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, April 8 at 7:00 p.m., and Saturday, April 10 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. 3 ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: Economic Development Authority — one vacancy Fair Housing Board — one vacancy Mill Mountain Advisory Board — one vacancy Parks and Recreation Advisory Board — one vacancy Roanoke Arts Commission — two vacancies Roanoke Public Library Board — two vacancies Roanoke Valley - Alleghany Regional Commission — one vacancy Roanoke Redevelopment and Housing Authority — one vacancy Towing Advisory Board — one vacancy (Citizen at- large) Visit Virginia's Blue Ridge — one vacancy Youth Services Citizen Board — one vacancy Access the City's homepage to complete an online application for the abovementioned vacancies. At 4:00 .m. Roanoke City Council will conduct five virtual interviews to select three candidates to serve as Roanoke City School Board Trustees for three-year terms of office, each, commencing July 1, 2021. The five candidates are Mark K Cathey, Diane M Casola, Michael L. Cherry, ll., Byron L Hamlar and Jennifer Owen- O'Quill. A public hearing will be held on April 19 at 7:00 p.m., or as soon thereafter as the matter may be heard to receive citizen comments on the selection of three successful candidates to serve as Roanoke City School Board Trustees. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring April 2021 as Child Abuse Prevention Month. Council Member Jeffrey presented the proclamation to Gwen Coleman, Virginia Department of Social Services and Christina Hatch, Children's Trust by electronic communication means. A proclamation declaring April 2021 as Fair Housing Month. Council Member Sanchez -Jones presented the proclamation to Lara Burleson, Community Resources Program Specialist by electronic communication means. M Recognition of the 2021 Neighborhood Partnership Awards recipients. Mayor Lea and Members of Council along with Alicha Grubb, Chair, Roanoke Neighborhood Advocates, Josh Johnson, Neighborhood Services Coordinator, and Tiffany Bradbury, Community Engagement Manager, recognized the 2021 Neighborhood Partnership Awards recipients. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. If deemed appropriate, matters will be referred to the City Manager for response, recommendation or report to the Council. Due to the recent increase and severity in COVID -19 cases in the City of Roanoke, out of an abundance of caution, the Roanoke City Council has determined that temporary changes are necessary. Roanoke City Council Members will continue to meet in person in City Council Chamber, observing all recommended safety protocols while members of the community wishing to address the City Council during Hearing of Citizens Upon Public Matters are required to participate virtually or via email by contacting the City Clerk's Office at clerk &- roanokeva.gov and (540) 853- 2541, by 12:00 p.m., on April 5. The Council Chamber will not be accessible to the general public during the meeting. The meeting will continue to be broadcast via RVTV -3 and on the City's Facebook account. Anthony Peterson, 2750 Florida Avenue, N. W., addressed the Council with regard to errors in a citation in connection with the Executive Order from Governor Northam mandating a stay at home order early in 2020. Barbara Duerk, 2607 Rosalind Avenue, S. W., addressed the Council via email with regard to Bicycle Access for Roanoke Valley. 4, CONSENT AGENDA: (APPROVED 7 -0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C -1 Minutes of the regular meetings of City Council held on Tuesday, February 16, 2021 and Monday, March 1, 2021. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C -2 A communication from the City Attorney requesting that Council schedule a public hearing to be held on Monday, April 19, 2021, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager shall determine, in his discretion, to permanently relocate the polling places for voting precincts No. 5 Eastgate and No. 9 Highland. RECOMMENDED ACTION: Concurred in the request. C -3 A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, April 19, 2021, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager shall determine, in his discretion, to establish a disposable plastic bag tax of $0.05, with an effective date of January 1, 2022. RECOMMENDED ACTION: Concurred in the request. C -4 Reports of qualification of the following individuals: The Honorable Joseph L. Cobb, Stacey Sheppard, Decca Knight and Rabbi Kathy Cohen as members of the Gun Violence Prevention Commission for one -year terms of office, a two -year term of office and a three -year term of office; commencing April 1, 2021 and ending March 31, 2022, March 31, 2023 and March 31, 2024, respectively; and Diane Simmons as a member of the Parks and Recreation Advisory Board for a three -year term of office, commencing April 1, 2021 and ending March 31, 2024. RECOMMENDED ACTION: Received and filed. 0 REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the Southwest Virginia Regional Employment Coalition Grant from the Virginia Department of Social Services to maintain existing services to the temporary assistance to needy families' population. Adopted Resolution No. 42021 - 040521 and Budget Ordinance No. 42022-040521. (7 -0). 2. Acceptance of the FY 2019 Fire Prevention and Safety Grant from the Federal Emergency Management Agency to purchase upgrades and repairs to the fire prevention safety trailer. Adopted Resolution No. 42023 - 040521 and Budget Ordinance No. 42024-040521. (7 -0). 3. Acceptance of the FY 2020 State Homeland Security Program Grant funds from the Virginia Department of Emergency Management to purchase necessary equipment and supplies to enhance the Region 6 Swift Water Team capabilities. Adopted Resolution No. 42025 - 040521 and Budget Ordinance No. 42026-040521. (7 -0). 4. Acceptance of the FY 2020 State Homeland Security Program Grant funds from the Virginia Department of Emergency Management in support of the Region 6 HAZMAT Team. Adopted Resolution No. 42027 - 040521 and Budget Ordinance No. 42028-040521. (7 -0). 7 5. Acceptance of the Project Outside Fund grant from the Roanoke Outside Foundation to repair damaged sections of the Roanoke River Greenway or make improvements to comply with the Americans with Disabilities Act. Adopted Resolution No. 42029 - 040521 and Budget Ordinance No. 42030-040521. (7 -0). 6. Execution of the Phase III Scope of Services in connection with the Wasena Bridge Replacement Project. Adopted Resolution No. 42031 - 040521. (7 -0). 7. Execution of an additional change order to the City's contract with MB Contractors, Inc., for additional construction services in connection with the Roanoke River Greenway Bridge across Barnhardt Creek Project. Adopted Resolution No. 42032 - 040521. (7 -0). 8. Adoption of a revised Calendar of Events for Budget Development Activities for Fiscal Year 2021 — 2022. Adopted Ordinance No. 42033 - 040521. (7 -0). COMMENTS OF THE CITY MANAGER. The City Manager offered the following comments: `Bank On' Wellness Series Continues • The next round of the Bank On Financial Wellness Series begins this month. • Bank On Roanoke Valley rewards hard work and commitment through perks that are tailored to each participant's self- identified goals. • The series will meet virtually on the fourth Tuesday of the month from 6 to 7:30 p.m. on the GoToMeeting online platform. • The first meeting, on April 27, will feature the topic, "The Future Looks Bright: Goal Setting, Credit Intro, and Banking Refresher." Roanoke is Partnering with Local Agencies to Bring Awareness to Child Abuse Prevention Month • Staff in our Human /Social Services Department is creating awareness that April is Child Abuse Prevention Month, by partnering with: o Children's Trust, • Blue Ridge Behavioral Healthcare, • Total Action for Progress (TAP), • Prevent Child Abuse Virginia, and • The Virginia Coalition for Child Abuse Prevention. 8 • This year's theme, "Building Brighter Childhoods," promotes the idea that everyone has a role to play in helping to prevent child abuse and neglect. • Residents can show their support by: • Posting a photo on social media with the hashtag #wearblue, or • "Planting" a garden of pinwheels, which symbolize child abuse prevention and reflect childhood hope, health and happiness. o Children's Trust is making pinwheels and yard signs available for free at their offices at 4519 Brambleton Avenue, Suite 110, between 10 a.m. and 4 p.m. Mondays through Fridays. Supplies are limited. COVID Update • Citizens should be aware that as of March 31, all residents in the Roanoke City and Alleghany Health Districts who are eligible for the COVID-19 vaccine in Phase la and lb may skip the wait to receive an email or phone call to schedule a vaccination appointment. if you are over age 65 or between the ages of 18 -64 with at least one qualifying underlying medical condition, you may schedule an appointment directly by calling 540-613-6597 between 9 a.m. and 4 p.m. to make the appointment. • Residents eligible for Phase 1c should pre- register, as well as everyone who will be eligible in an advanced phase. • Last week, Governor Northam announced that all individuals in Virginia age 16 and older will be eligible to get the COVID -19 vaccine starting on Sunday April 18, ahead of the May 1 nationwide goal set by President Joe Biden. Everyone who lives or works in Virginia should pre- register so they can be notified when they are eligible for vaccination and an appointment is available. • To pre- register, visit vaccinate.virginia.gov or call 877 - 829 -4682. Annual outdoor events starting to return Effective April 1, COVID restrictions for outdoor events are easing and this will allow some annual events to return to the City. Event will still require masking and social distance protocols. Examples of events include: The Down By Downtown Music Festival will kick off with a Concert in Elmwood Park —April 17 Community School's Strawberry Festival will be held in Berglund Center's parking lot on April 30 and May 1. Party in Elmwood will return to Elmwood Park on Thursdays beginning May 20. lr 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: OF a. Inquiries and /or comments by the Mayor and Members of City Council. Council Member Cobb commented on the uptick of litter and trash around the city during the pandemic and encouraged citizens to use trash receptacles to discard trash. He commended the `Southeast Plawkers', neighborhood volunteers and Sustainable Roanoke for their efforts to keep the City tidy and announced Unitarian Universalist Church of Roanoke, 2015 Grandin Road, S. W., will host a cleanup event on April 17, at 9:00 a.m. Vice -Mayor White -Boyd advised that the Equity and Empowerment Advisory Board met virtually on April 1 at 6:30 p.m.; subcommittees were appointed and received recommendations with regard to the renaming of Lee Plaza; and pointed out that the Board welcomes additional recommendations from citizens. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. See below. CERTIFICATION OF CLOSED MEETING. (6 -0, Council Member Bestpitch was not present for the Closed Meeting.) At 3:41 p.m., the Council meeting was declared in recess to be reconvened at 4:00 p.m., in the Council Chamber to conduct the following interviews in connection with Roanoke City School Board upcoming vacancies, effective July 1, 2021. At 4:01 p.m., the Council Meeting reconvened to conduct the following interviews in connection with Roanoke City School Board upcoming vacancies: SCHOOL BOARD INTERVIEWS: MARK K. CATHEY - 4:00 P.M. DIANE M. CASOLA - 4:30 P.M. MICHAEL L. CHERRY, II - 5:00 P.M. 10 BYRON L. HAMLAR - 5:30 P.M. JENNIFER OWEN- O'QUILL - 6:00 P.M. Reappointed Gregory W. Feldmann as a member (Citizen -at- Large) of the Board of Trustees, City of Roanoke Pension Plan for a four -year term of office commencing July 1, 2021 and ending June 30, 2025. Reappointed Douglas Coffman (Builder), Helen Favor (Engineer), and Charles Waters (Citizen -at- Large) as members of the Building and Fire Code Board of Appeals for three -year terms of office, each, commencing July 1, 2021 and ending June 30, 2024. Reappointed Laura Eichenlaub as the Blue Ridge Behavioral Health Representative of the Court Community Corrections Program Regional Community Criminal Justice Board for a three -year term of office commencing July 1, 2021 and ending June 30, 2024; residency requirement was waived. Reappointed Andrea Trent as a member (Assistant City Manager's Designee) of the Defined Contribution Board for a four -year term of office commencing July 1, 2021 and ending June 30, 2025. Appointed Charnika Elliott to replace Anita Wilson as a member of the Fair Housing Board for a three -year term of office ending March 31, 2024; reappointed Nicole Calhoun for a three -year term of office ending March 31, 2024. Reappointed Niki Voudren and Jason Morgan as members of the Mill Mountain Advisory Board for three -year terms of office, each, commencing July 1, 2021 and ending June 30, 2024. Reappointed Roy Mentkow (Protected Class /Citizen -at- Large) as a member of the Personnel and Employment Practices Commission for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Appointed Karl Willers to replace Greg Webster and Helen Dean to replace Jeanne Fishwick as a members of the Roanoke Arts Commission for three -year terms of office, each, commencing July 1, 2021 and ending June 30, 2024; residency requirement was waived for Ms. Dean. Reappointed Timothy Martin, Janet Carty and Macklyn Mosley as members of the Roanoke Arts Commission for three -year terms of office, each, commencing July 1, 2021 and ending June 30, 2024. Reappointed Amy M. Morgan as a member of the Roanoke Public Library Board for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 11 Appointed Peg McGuire as a Commissioner of the Roanoke Redevelopment and Housing Authority, Board of Commissioners to fill the unexpired term of office of Timothy Witten ending August 31, 2022. Reappointed James V. Revercomb, III, as a member of the Roanoke Valley Greenway Commission for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Elda Reappointed Peter Volosin and Dr. Commission for three-year terms of off che, Roanoke Valley - Alleghany Regio n each, commencing July 1, 2021 and ending June 30, 2024. Reappointed Shaleen T. Powell, Ssunny Shah and Annette Lewis as members of the Visit Virginia's Blue Ridge, Board of Directors for one -year terms of office, each, commencing July 1, 2021 and ending June 30, 2022. Reappointed John P. Bradshaw, arfour- ear tebm f office ecommen cngaJulyt1r Authority Board of Directors for Y 2021 and ending June 30, 2025. Reappointed Charlsie E. Parker (Public /Government), James M. O'Hare (Public /Government), and Dina Hackley -Hunt (Citizen -at- Large) as members of the Youth Services Citizen Board for three -year terms of office, each, commencing July 1, 2021 and ending June 20, 2024. Appointed Anita J. Price as a member (Citizen -at- Large) of the Youth Services Citizen Board to fill the unexpired term of John R.F. Lewis (Citizen -at- Large) ending June 30, 2021; and for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Appointed Council Member Sanchez-Jones of offices of former Council Member ber Citizen Board to fill the unexpired Anita J. Price ending June 30, 2022. Reappointed Jayveon Tucker (Student Member /Patrick Henry), Kennady Wade (Alternate Member /Patrick Henry) and Christion Bryant (Student Member/William Fleming) as members of the Youth Services Citizen Board for one -year terms of office, each, commencing July 1, 2021 and ending June 30, 2022. 12. ADJOURNED - 6:10 P.M 12 of no q� SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., SUITE 452 ROANOKE, VIRGINIA 24011 -1594 TELEPHONE: (540) 853 -2444 FAX: (540) 853 -1145 EMAIL: MAYOR(u2ROANOKEVA.GOV April 5, 2021 The Honorable Vice -Mayor Patricia White -Boyd and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor White -Boyd and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, Cry Sherman P. Lea, Sr. Mayor SPL:ctw COMMITTEE VACANCIES /REAPPOINTMENTS April 5, 2021 Public VACANCIES: Term of office on the Economic Development Authority ending October 31, 2025. Term of office on the Fair Housing Board ending March 31, 2024. Term of office on the Mill Mountain Advisory Board ending June 30, 2024. Term of office on the Parks and Recreation Advisory Board ending March 31, 2024. Terms of office on the Roanoke Arts Commission ending June 30, 2024. Terms of office on the Roanoke Public Library Board ending June 30, 2024. Unexpired term of office on the Roanoke Redevelopment and Housing Authority ending August 31, 2022. Term of office on the Roanoke Valley - Alleghany Regional Commission ending June 30, 2024. Term of office (Citizen at Large) on the Towing Advisory Board ending October 31, 2023. Term of office on the Visit Virginia's Blue Ridge, Board of Directors ending June 30, 2022. Unexpired terms of office on the Youth Services Citizen Board ending June 30, 2021. 1 ., .^ ` ' \\^ t JUBLIC SAFETY BRIEFING 202C A mi ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse; We are RPF Police /Citizen Initiated CFS Rate By Zone Zone 4 (NW) • Population 28,751 (29 %) • Total CFS 27,227 • Police Initiated CFS 3,251 • Total Number of Traffic Stops 2,081 • Traffic Stops that Resulted in a Summons 705 Zone 3 (SW) • Population 26,768 (27 %) • Total CFS 18,540 • Police Initiated CFS 1,934 • Total Number of Traffic Stops 1,099 • Traffic Stops that Resulted in a Summons 583 Total CFS Citywide 2020: 95,291* Zone 2 NE • Population 22,802 (23 %) • Total CFS 22,304 • Police Initiated CFS 1,824 • Total Number of Traffic Stops 979 • Traffic Stops that Resulted in a Summons 586 Zone 1 SE • Population 20,820 (21 %) • Total CFS 22,675 • Police Initiated CFS 2,502 • Total Number of Traffic Stops 1,447 • Traffic Stops that Resulted in a Summons 680 *Includes CFS that did not have an assigned Zone or were taken through teleservice (ex: calls that originated by phone through the records department, non - dispatched calls, or units signed into the CAD system as a roaming citywide unit). Also includes traffic stops and summons issued. * *Police Initiated CFS include CFS with disposition of "Cl" (Officer Initiated), "TS" (Traffic Stop), or "SI" (Traffic Stop — Summons Issued) * *CFS Data derived via SQL Software 15,000 14,500 14,000 13,500 13 ,000 - 12,500 I 12,000 11,500 11,000 Sunday I 2020 Calls For Service by Day of Week 13,559 13,270 13,750 Monday Tuesday Wednesay Thursday 14,484 Friday Saturday 120,000 1/ 111 :1 111 .1 111 1 111 0 Calls for Service By Year 2018 -2020 2018 2019 2020 IN All CFS v US Not Including Traffic Stops & Summons 5,000 4,609 4,500 4,000 3,500 3,000 2,500 2,000 1,500 1,000 500 0 Citywide Part 1 Crime By Category 2018 -2020 A wr-i 2018 2019 2020 v Property v Violent ROANOKE POLICE DEPARTMENT ! Reliable, Professional, Diverse; we are RPD RPD and COVID-19 Like the rest of the world, the Roanoke Police Department was heavily impacted by the onset of the COVI D -19 pandemic. The Department took to social media to remind community members of COVID -19 safety guidelines and encouraged them to be as safe and healthy as possible. Thank you for masking up and doing your part to keep Virginia healthy, Roanoke! 0 .y e .R' 50 45 40 35 30 25 - 20 15 10 5 0 Gun Violence Incidents 2018 -2020 47 2018 2019 2020 v Homicide v Aggravated Assault o Domestic Agg. Assault Roanoke Police Department Roanoke City Firearm Related Incidents 1_._ A n- ..•..- .vs,krsY iI omn t7 d31 W� °asp Z 7 \ t W a CO `t • • �� ... NE HfASNRfRGER RO Nw • • S S !y 1 B11 <1 a '1 0MffRDS, q,,'1'W •� o Pse a~ j H O m Cas' SALfM TP KE N �� • o~ N. W ^ OR Op % •� E VEc1 ^ f AK AVE NW� • ANGE A _ .•_•... SNENANDO • � �� j• .� rtl 0.0• 'SALEM AVE SW CANOO- vP��S� wr OPEE AVE SIE 1 °SAS MEMORIAL AVE -144 ELM AVE SW f, 1 N Z tANODNgyf SW GE`�� �y11 3 z. ,a� SIN 41 SE • _ f A 1. 6\EtON P C.o�0 3� SE t \ Legend GSW & Homicide GSW • Homicide nee!rom M fdb-9 DePa nt m ds an0 n!pa15: R—ke Pollee 0"d t RAWIN, CAD-053 r;me Anst W: unrc, qw. O 0.5 2 Miles UCR Pan I df--T Daly GLA96n: Wftmd : LKtsaves LEIWALYST 1 I I I I I I and CRIMEMAP. EMde Ted RePwb and Simla add'c -A aw ahoin rfrom ,ms,e -coupes by-. a dMwi w wdo,ceme„ f apn,Pes aM Pri ale crpnizaions. — aa1eE bl•A W. 4oRiSm ROANOKE POLICE DEPARTMENT Reliable, Professional, Diverse; We are RPD RP D Realignment The Roanoke Police Department went through a realignment of staff and services in November. This realignment puts a higher focus on tracking violent offenders and those who choose to participate in violent, organized crime. ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse; We are RPD RESET Coordinator In an effort to provide a comprehensive approach to gun violence and mitigating the effects of gun violence in our community, the Roanoke Police Department hired Lloyd Merchant as the RESET Coordinator in October 2020 at the recommendation of the Study Committee to Reduce Gun Violence. ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse; we are RPD Local, State and Federal Partners The Roanoke Police Department is proud to have existing partnerships with numerous law enforcement and prosecutorial organizations across the Commonwealth of Virginia. These partnering agencies ensure that those who engage in violent criminal behavior in our community are located and held responsible for their actions. NOW 10i Chief Roman, the U.S. IVlarsn, and City Leaders announce the results of "Operation Stree11- Sweeper," which resulted in 10 I As arrests, 212 warrants served rJ numerous firearms /varying amounts of narcotics seized. ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse; We are RPD Traffic Safety Fatal Crashes in 2019: 5 Fatal Crashes in 2020: 12 Data derived from TRfDS Safety Tips • Obey highway signs & markings • Do not drive distracted • No texting /phone calls • Hands off the radio • Do not drink and drive • Buckle up! • Be aware of your surroundings — Particularly in areas with high foot /bike traffic • Two hands on the wheel at all times! ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse; We are RPD 2020 Successes and Challenges Incidents of Gun Violence PQ Organized Crime Community Collaboration 4 :.rte.. '-w L �' ROANOKE POLICE DEPARTMENT ,.n ° SENIOR ANALYST CHIEF OF POLICE (STARTS LIEUTENANT PROFESSIONAL STANDARDS 2 DEPUTY CHIEFS ,SERGEANT 1 LIEUTENANT 1 SENIOR (STAR ANALYST EMBEDDED SERGEANT 1 ADMINISTRATIVE ASSISTANT CRIMINOLOGIST PROFESSIONAL STANDARDS 1 INVESTIGATOR /101A 1 DIGITAL EVIDENCE TECHINICAL ADMINISTRATIVE ASSISTANT IV DEPUTY CHIEF DIGITAL EVIDENCE TECHNICIAN DEPUTY CHIEF INVESTIGATIVE SUPPORT SERVICES ..UNIFORM OPERATIONS z CAPTANS 2 CAPTAINS 1 CRIME PREVENTION SPECIALIST ADMINISTRATIVE ASSISTANT ® iLIUETENANT ACCREDITATION LIEUTENANT ACCREDITATION MANAGER ADMINISTRATIVE cRw= = Exerincll�- ECw_ic- ASSISTANT III TRAINING ACADEMY CAPTAIN CAPTAIN CAPTAIN CAPTAIN ACCREDIATION PATROL COMMUNITY RESPONSE CRIMINAL INVESTIGATIONS SERVICES COORDINATOR 4 LIEUTENANTS 1 LIEUTENANT 2 LIEUTENANTS 3 LIEUTENANTS 1 ADMIfJISTRATIVEASS(STANT 1 ADMINISTRATIVE ASSISTANT 3 ADMINISTRATIVE ASSISTANTS ADMINISTRATIVE - ADMINISTRATIVE ;ADMINISTRATIVE ASSISTANT II ASSISTANT 11 ASSISTANT II LIEUTENANT LIEUTENANT LIEUTENANT LIEUTENANT LIEUTENANT LIEUTENANT LIEUTENANT LIEUTENANT ALPHA ® CHARLIE ® COMMUNITY RESPONSE CRIMINALINVESTIGATIONS SPECIAL INVESTIGATIONS 4SERGEANTS SERVICES PLANNING &ANALYSIS i SERGEANT TRAINING ACADEMY 1 SERGEANT ' 4 SERGEANTS 4SERGEANTS S SERGEANTS ;SERGEANTS ® iBUDGET ANALYST 1 RECORDS SUPERVISORS - 1 PROGRAM SPECIADST SERGEANT SERGEANT SERGEANT SERGEANT SERGEANT SERGEANT 1PAYROLL SPECIALIST 1 TRAINING 6 RECRUITING ZONE 1 60FFICERS ® ZONE T 60FFICERS ® COMMUNITY ENGAGEMENT 90FFICERS ® CRIMES AGAINST PROPERTY CRIMES AGAINST PERSONS eDETECTIVES ® 9DETECTIVES 1 TECHNOLOGY BUSINESS ANALYST SERGEANT COORDINATOR I RANGE OFFICER 1 POLICE SUPPORT SUPERVISOR RECOROSS PROPERTY ;BACKGROUND INVESTIGATORS SERGEANT SERGEANT SERGEANT SERGEANT SERGEANT BuoGET aNaLVSr 1 FLEET OFFICER 1 FITNESS COORDINATOR ZONE2 60FFICERS ® ZONE2 S OFFICERS � STRATEGIC RESPONSE 90FFICERS ® SPECIAL VICTIMS NOC/fF0 B DETECTIVES ® ® 1 DRUG OFFICER 2 PROPERTY TECHNICIANS 1 PART TIME CIVILIAN g B DETECTIVES PROGRAM SPECIALIST POLYGRAPHER 1 - SERGEANT SERGEANT _. POLICE SUPPORT ZONES 60FFICERS ® ZONES 60FFICERS ® SERGEANT TRAFFIC SAFETY ® SERGEANT SERGEANT FORENSIC SERVICES ® VIOLENCE SUPPRESSION® � supERMSOR PAYROLL SPECIALIST I4 POLICE SUPPOBi TECHNICIANS 12 POLICE RECRUITS 90FFICERS 8 EVIDENCE TECHNICIANS 6 DETECTIVES 1FINGERPRINT ANALYST ,. Ivcw cooRdnAioR SERGEANT ZONE4 SERGEANT ZONE4 SERGEANT ® SERGEANT TECHNOLOGY BUSINESS ANALYST 70FFICERS 70FFICERS SCHOOL RESOURCE 90FFICERS 1/8 OANG BDETECTIVES _ ,i E.i_cHCE.E Hnss+nNr SERGEANT LIEUTENANT LIEUTENANT BRAVO DELTA ANIMAL PROTECTION 4SERGEANTS 4SERGEANTS ® iSENIOR ANIMAL WARDEN® KEY 7 ANIMAL WARDENS CXIEF OF POLICE SERGEANT SERGEANT ZONE 1 ZONE 1 60FFICERS ® DEPUTY CHIEF (III 60FFICERS ® I POLICE CAPTAIN SERGEANT SERGEANT AVA FUll DUTY POLICE LIEUTENANT ZONE2 ZONE2 POLICE SERGEANT 6 OFFICERS ® 6 OFFICERS � SENIOR ANIMAL WARDEN SERGEANT SERGEANT ZONE 1 ZONES NONSWORN SUPERVISOR 60FFICERS ® 60FFICERS NONSWORN SERGEANT SERGEANT ZONE4 70FFICERS ® ZONE4 7011ICERS POSITION & SUPERVISION MATRIX DC CHIEF ©-�--- PSU LT OPERATIONS DC - PATROL CAPT -_�--- ALPHA LT -__m-- CAPT LT SGT OFC RECRUITS IN ©_--- mo� ALPHA Z3 SGT mm ALPHA BRAVO LT -BRAVO ---IN IN BRAVO BRZO -__-�- BRAVO Ell CHARLIE LT --_�-- -__-0- -__-0- DELTA LT DELTA -__�-- -_--�- -DELTA DELiA Z3 SGT DELTA -__-�- CRTCAPT Ell CRT LT -__ COMMUNITY � ©-- MM STRATEGIC RESPONSE ----m_- TRAFFIC SAFETY SGT NUNN -__-�- SERVICES DC - CIU CAPT -_ CIU LT ©�--- ©--- FORENSIC __--0- SIU LT PERSON --_�-- -__-�- -__-0- SERVICES CAPT Ell PLANNING & ANALYSIS LT --_-0- TRAINING ACADEMY LT -__IM-- TOTAL SWORN + RECRUITS 1 263 "�- 021 a Agenda • FY 2021 Overview • FY 2022 Development • American Rescue Plan Act (ARPA) 4/5/2021 FY 2021 General Fund Overview Revenues — Through February, FY 2021 local taxes are 1.1 % ahead of target, mainly due to performance of Sales and Transient Occupancy taxes. — Through February, FY 2021 revenues have decreased approximately $7.82 million or 5.38% compared to the same period of FY 2020. Local taxes have decreased $5.2 million or 5.35% compared to the same period of FY 2020 due to lower performance of Business License, Prepared Foods and Beverage, Transient Occupancy, Admissions and Personal Property Taxes. — Through February, FY 2021 other revenues have decreased approximately $2.60 million or 3.96% compared to the same period of FY 2020 due to the timing of Social Services revenues and lower Charges for Services revenues. • Expenditures — Through February, FY 2021 expenditures decreased approximately $6.3 million or 3.2% compared to the same period of FY 2020 due to the timing and lower transfers to other funds as well as the timing of expenditures in Street Paving and Fleet Capital. 3 FY 2021 Monitoring Dashboard LocalTaxes Over/Under Expectation Real Estate (2.1%) Public Safety 134.6% +69.2% Sales Tax (December) +9.3% Overtime Business License Tax -7.9% Children Services 42.3% -6.3% Act Transient Occupancy Tax +47.0% o +6.0% Solid Waste Costs 64.4% Prepared Foods & Beverage (7.4 %) Workers 56.6% -10.1 % Tax Compensation All Local Taxes +1.1% Operation Costs 54.3% -12.4% Total General Fund 60.4% -6.3% *Does not include additional CARES Act relief funding Salary Lapse $1,865,647 $2,432,382 Contingency $1,355,946 $1,265,128 COVID -19 $1,774,653 N/A Contingency` 4 K FY 2021 Key Local Tax Performance Real Estate $90,685,562 $48,035,804 $91,304,430 $618,868 0.7% Sales' 21,146,000 13,838,816 22,870,700 1,724,700 8.2% Transient 1,414,617 1,361,512 2,050,000 635,383 44.9% Occupancy Prepared Foods 14,645,000 8,333,686 13,909,500 (735,500) (5.0%) & Beverage Cigarette Tax 2,000,000 1,235,736 1,893,000 (107,000) (5.4%) Motor Vehicle 2,900,000 1,045,078 2,823,200 (76,800) (2.6%) License Communications 5,700,000 2,626,872 5,100,000 (600,000) (10.5 %) Tax Personal 23,683,489 1,360,972 24,106,779 423,290 1.8% Property Business License 13,662,000 5,935,474 14,000,000 338,000 2.5% "Other 25,900,300 14,160,711 25,683,070 (217,230) (0.8%) TOTAL $201,736,968 $97,934,661 $203,740,679 $2,003,711 1.0% *Sales Tax represents sales through January. * *Other: District Taxes, Public Service Corp, Penalties /Interest, Utilities Tax, Recordation and Probate, Admissions, Franchise Fees, Bank Stock, Delinquent Taxes 5 FY 2021 Net Local Tax Increase Local Tax Growth $2,003,711 District Taxes (81,600) Visit Virginia's Blue Ridge (238,268) Net Local Tax Growth 1,683,843 RCPS Increase (40 %) 673,537 City Increase (60 %) $1,010,306 6 4/5/2021 3 FY 2022 Local Tax Estimate Tax FY 2020 FY 2021 FY 2022 Growth ($) Growth Actual Adopted Estimate (%) Real Estate $88,595,881 $90,685,562 $94,669,000 $3,983,438 4.4% Sales 22,191,888 21,146,000 22,000,000 854,000 4.0 Transient Occupancy 3,210,638 1,414,617 2,500,000 1,085,383 76.7 Prepared Foods & Beverage 13,274,739 14,645,000 14,500,000 (145,000) (1.0) Cigarette Tax 1,967,912 2,000,000 1,900,000 (100,000) (5.0) Motor Vehicle License 2,630,898 2,900,000 2,900,000 0 0.0 Communications Tax 5,763,219 5,700,000 4,900,000 (800,000) (14.0) Personal Property 23,928,478 23,683,489 24,370,000 686,511 2.9 Business License 14,635,195 13,662,000 14,189,000 527,000 3.9 Other 28,107,755 25,900,300 25,934,711 34,411 0.1 TOTAL $204,306,603 $201,736,968 $207,862,711 $6,125,743 3.0% *Other: District Taxes, Public Service Corp, Penalties /Interest, Utilities Tax, Recordation and Probate, Admissions, Franchise Fees, Bank Stock, Delinquent Taxes 7 FY 2022 Net Local Local Tax Growth District Taxes Visit Virginia's Blue Ridge Performance Agreements Net Local Tax Growth RCPS Increase (40 %) City Increase (60 %) Tax Increase $6,125,743 (213,411) (407,019) (55,004) 5,450,309 2,180,124 $3,270,185 8 4/5/2021 0 FY 2022 Total Revenue April 5t" Balancing Status Estimated FY 2022 Revenues $304,570,449 Preliminary FY 2022 Expenditures 302,146,380 April 5thth Variance $2,424,069 9 10 4/5/2021 5 Local Taxes $6,125,743 $207,862,711 Permits, Fees and Licenses 94,500 1,119,300 Fines and Forfeitures 16,300 1,035,500 Revenue from Use of Money/ Property 82,500 548,500 Intergovernmental (113,270) 75,813,569 Charges for Services 148,069 17,228,633 Miscellaneous 151,607 962,236 Total Revenue Growth — 2.2% $6,505,449 $304,570,449 April 5t" Balancing Status Estimated FY 2022 Revenues $304,570,449 Preliminary FY 2022 Expenditures 302,146,380 April 5thth Variance $2,424,069 9 10 4/5/2021 5 Compensation • General Compensation — 1 % _ $972,364 • Public Safety Compensation • Compensation Board: 5% over two years Items Not Yet Funded • General Assembly actions — Marcus Alert — Compensation Board Salary increases (5% two years) — No new 599 funding for Police • COVID -19 on -going operational impacts • Fleet Capital restoration • Compensation (public safety, general employees) 12 4/5/2021 6 Fee and Tax Adjustments • Solid Waste Fee • Downtown Compactor Fee • Stormwater Utility Fee • Fire /EMS Fees • Plastic Bag Tax (effective 1/1/2022) Solid Waste Fee and Downtown Compactor Fee • Solid Waste fees were established in 2018 and designed to cover half of the operating costs. • Downtown Compactor fee is a user based fee created before the solid waste fee was implemented. • Goal is to shore up the revenue /expense ratio 13 14 4/5/2021 7 4/5/2021 Solid Waste Fee Annual Monthly FY 2021 FY 2022 $ 8.00 $ 96.00 $ 9.10 $ 109.20 Fee Increase 2022 $ 1.10 $ 13.20 Multi - Family $ 16.00 $ 192.00 $ 18.20 $ 218.40 Fee Increase ne One $ 2.20 $ 26.40 Commercial $ 12.00 $ 144.00 $ 13.60 $ 163.20 Fee Increase $ 1.60 $ 19.20 Elderly /Disabled $ 5.00 $ 60.00 $ 5.00 $ 60.00 Fee Increase $ 3.00 $ 3.50 $ - $ - $ - $ 0.50 0.50 $ 0.50 $ 0.50 $ 0.50 Maximum monthly charge $ 120 $ 180 $ 240 $ 300 $ 360 $ 420 Fee Increase $ - $ 60 $ 60 $ 60 $ 60 FY 2021 FY 2022 Recommended Increase $ 468,197 Charge per use: Trash $ 1.00 Percent Cost Recovery 45% $ 2.50 50% $ 4.00 $ 4.75 Fee Increase $ - $ 15 Solid Waste Fee /Month Monthly Annual Monthly Annual Residential $ 8.00 $ 96.00 $ 9.10 $ 109.20 Fee Increase 2022 $ 1.10 $ 13.20 Multi - Family $ 16.00 $ 192.00 $ 18.20 $ 218.40 Fee Increase ne One $ 2.20 $ 26.40 Commercial $ 12.00 $ 144.00 $ 13.60 $ 163.20 Fee Increase $ 1.60 $ 19.20 Elderly /Disabled $ 5.00 $ 60.00 $ 5.00 $ 60.00 Fee Increase $ 3.00 $ 3.50 $ - $ - Downtown Compactor Fee Current Proposed Analysis for discussion Downtown Compactor FY 2021 2022 2024 2025 2026 Free Weekly Uses Two Two ne One None None Scenario 1: r2023 Charge per use: Trash $ 1.00 $ 1.50 2.00 $ 2.S0 $ 3.00 $ 3.50 Fee Increase $ - $ 0.50 0.50 $ 0.50 $ 0.50 $ 0.50 Maximum monthly charge $ 120 $ 180 $ 240 $ 300 $ 360 $ 420 Fee Increase $ - $ 60 $ 60 $ 60 $ 60 Scenario 2: Charge per use: Trash $ 1.00 $ 1.75 $ 2.50 r$3.25 $ 4.00 $ 4.75 Fee Increase $ - $ 0.75 $ 0.7S $ 0.75 $ 0.75 Maximum monthly charge $ 120 $ 210 $ 300 $ 480 $ S70 Feelncrease $ - $ 90 $ 90 $ 90 $ 90 Other Business, Residential Maximum monthly charge $ 70 $ 123 $ 176 $ 229 $ 282 $ 335 Fee Increase $ - $ 53 $ 53 $ 53 $ 53 $ 53 Scenario 1: Cost Recovery 7% 12% 16% 24% 35% 42% (Scenario 2: Cost Recovery I 7 %1 14 %I 27 %I 33 %I 48%1 57% 16 Stormwater Utility Division Stormwater Utility Fee ROANOKE STORMWATER IA Current Financial Condition • Existing revenue not sufficient to fund: — Current level of operating expenses — Inflationary costs — Planned debt issuance to support capital projects — Incremental debt issuance if grant funding declined — Cash funded capital — Planned staff additions Two Construction Crews and Technical Support positions ROANOKE1 g STORMWATER 4/5/2021 C� Preferred Business Case Proposed Rate Adjustment Effective July 1, 2022 • Option C - Increase debt funding from $21VI to $3M over the planning horizon - Adequately fund cash funded capital - Planned staff additions - Fee increase from $.90 per 500 SF per month to $1.56 per month over five years - Average Residential - $5.40 per month to $9.36 per month Note: Rate adjustment scenario does not include Downtown Flood Reduction /Mitigation - 7 projects with estimated cost $82 million 19 Option C - Revised Scenario Fi-I V.- Fee Parameter 2022 2023 2024 2025 2026 2027 2028 Monthly /Billing Unit $ 0.90 $ 1.05 $ 1.20 $ 1.35 $ 1.45 $ 1.55 $ 1.60 Change /Year $ $ 0.15 $ 0.15 $ 0.15 $ 0.10 $ 0.10 $ 0.05 Avg. Residential /Month $ 5.40 $ 6.30 $ 7.20 $ 8.10 $ 8.70 $ 9.30 $ 9.60 Avg. Residential /Year $ 64.80 $ 75.60 $ 86.40 $ 97.20 $ 104.40 $ 111.60 $ 115.20 • 5 -Year focus on FY23 - FY27 • Rates modestly front loaded - Cover capital contributions - Meet financial performance measures 20 4/5/2021 10 Balancing Next Steps • Revenue estimate revisions • Compensation • Expenditure revisions • May 3rd Briefing update Calendar Adjustments • To maximize time to receive guidance for American Rescue Plan Act (ARPA) and development recommendations for use • To analyze additional trend information on local taxes • To further develop recommendation regarding compensation increase 21 22 4/5/2021 Amended Budget Adoption Schedule April 19, 2021 Public Hearing on HUD Consolidated Plan May 3, 2021 Financial /Budget Planning Work Session Council adopts HUD Consolidated Plan May 17, 2021 Recommended Budget Presentation May 24, 2021 Public Hearings on Recommended Budget and (Monday) Tax Rates June 7, 2021 Budget Study June 21, 2021 Budget Adoption 73 American Rescue Plan Act (ARPA) Guidelines • $350 billion for state and local governments — $130 billion for local governments • $65 billion equally for cities and counties • Revenue replacement for provision of government services compared to most recent FY prior to the emergency • COVID-19 expenditures or negative economic impacts of COVID -19, including assistance to small businesses, households, and hard -hit industries and economic recovery • Premium pay for essential workers • Investments in water, sewer, and broadband infrastructure 24 4/5/2021 12 American Rescue Plan Act (ARPA) Guidelines (continued) • Anticipated allocation: $44.76 million — First installment in spring, 2021 — Second installment in 2022 • Must be spent by end of calendar year 2024 • Disallowed Uses: — Directly or indirectly offsetting tax reductions or delaying a tax implementation or tax increase — Deposit into any pension fund Questions? 25 26 4/5/2021 13 roc�matio� CHILD ABUSE PREVENTION MONTH QEAS, regardless of who they are or the circumstances of their birth, all zru have the right to safe, secure, and supportive environments, free from and neglect. REAS, it takes courage to raise a child and that all parents have the right to the support and knowledge tivhic {r child rcai ing demands; WHEREAS, child abuse is one of our nation's most serious public health problems, with scientific studies documenting the link between child abuse and neglect and a wide range of medical, emotional, psychological, and behavioral disorders,* can disrupt early brain development, and serious chronic stress can impair the development of nenous and immune systems; WHEREAS, children are the foundation of a sustainable and prosperous society, and our prosperity cis a state and nation is built on a foundation of health,v child development; and child abuse prevention creates a more compassionate society, one that places a high value on the welfare of children; WHEREAS, creating communities where families can access an arrcry of supports and resources to address the social, emotional and phvsical health of their children is the best way to combat child abuse; WHEREAS, effective child abuse prevention programs succeed because of partnerships among families, social service agencies, schools, faith communities, civic organizations, law enforcement agencies, and the business community; and WHEREAS, displaving a pinwheel during the month of April will serve as a positive reminder that together, we can prevent child abuse and neglect, and b_v doing so, keep children safe. NOW THEREFORE, 1, Sherman P. Lea, Sr., Mayor of the City of Roanoke, Virginia, observe and recognize April 2021, throughout this great, seven -time All - America City, as Child Abuse Prevention Month. Given under our hands and the Seal of the City of Roanoke this f fth day of April in the year two thousand and twenty -one. V' Sherman P. Lea, Sr., Mayor ATTEST Cecelia F. McCoy, Citv Clerk "'t FAIR HOUSING MONTH REAS, the Congress of the United States passed the Civil Rights Act of 1968, and Title VIII declared that the law of the land would now guarantee the rights of equal housing opportunity; 'REAS, April 11, 2021 will mark the 53 "' Anniversary of the signing of the Civil Rights Act of'] 968 by President Lyndon B. Johnson; WHEREAS, the City of Roanoke, in conjunction with the Fair Housing Board, has provided a fair housing program for its residents, and today, the local community supports fair housing laws; WHEREAS, the Fair Housing Act prohibits discrimination in the sale, rental and financing of dwellings, and other housing - related transactions, based on race, color, national origin, religion, sex, familial status and handicap; WHEREAS, to the prohibitions of the National Fait- Housing Act, the State of Virginia includes elderliness, and the City of Roanoke includes age and marital status; and WHEREAS, equal housing opportunity is a condition of life in the City of Roanoke that can and should be achieved, and all citizens are encouraged to abide by the letter and spirit of the Fair Housing Law. NOW, THEREFORE, 1, Sherman P. Lea, Sr., Mayor of the City of Roanoke, Virginia, do hereby proclaim the month of April 2021, throughout this great, seven -time All - America City, as Fair Housing Month. Given under our hands and the Seal of the City of Roanoke this fifth day of April in the year two thousand and twenty -one. c� Sherman P. Lea, Sr. Mayor ATTEST.• Cecelia F. McCoy City Clerk Timothy R. Spencer City Attorney The Honorable Mayor and Members of City Council CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011 -1595 TELEPHONE 540 - 853 -2431 FAX 540- 853 -1221 EMAIL: cityatty@roanokeva.gov April 5, 2021 David L. Collins Heather P. Ferguson Laura M. Carini Douglas P. Barber, Jr. Kelsey M. Durkin Assistant City Attorneys Re: Request for Scheduling and Advertisement of a Public Hearing Dear Mayor Lea and Members of Council: Authorize the scheduling and advertisement of a public hearing on April 19, 2021, at 7:00 p.m., or soon thereafter as the matter may be heard, for City Council to consider adopting an ordinance for the relocation of two polling places for voter precincts, specifically Voter Precinct No. 5, East Gate Precinct and s 24.2 -306 and 24.2- 07� Code of Virginha (1950)�tas as authorized by the provisions of Sect ion amended. The proposed ordinance will permanently relocate the polling place for Voter Precinct No. 5 East Gate Precinct from East Gate Church of the Nazarene located at 2002 Eastgate Avenue, N.E., to Hollins Road Baptist Church, located at 3502 Old Mountain Road, N.E.; and permanently relocate the polling place 8 Campbell Voter PN Highland Second Presbyterian ge Calvary Baptist Church, located at Avenue, S.W , Church, located at 214 Mountain Avenue, S.W Sincerely, Ti h . Spencer it Attorney TRS /lsc CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 5, 2021 Subject: Authorize Public Hearing - Disposable Plastic Bag Tax Background: With enabling legislation adopted by the General Assembly, any county or city may, by ordinance, impose a disposable plastic bag tax of $0.05 for each disposable plastic bag provided to a consumer by retailers in grocery stores, convenience stores, or drug stores. u All reve of e(d) derived from r lrnmental cleaupos( d shall be appropriated for the purposes providing education programs designed to reduce environmental waste, and mitigating pollution and litter, or (3) providing reusable bags to recipients of Supplemental Nutrition Assistance Program (SNAP) or Women, Infants, and Children Program (WIC) benefits. Each local ordinance imposing the tax must provide for the tax to become effective on the first calendar day of any calendar quarter. A certified copy of the ordinance that is adopted must be provided to the Commonwealth of Virginia State Tax Commissioner at least three months prior to the date the tax is to become effective. Recommended Action: Authorize a public hearing to be scheduled on April 19, 2021, at 7:00 p.m., or as soon thereafter as the matter be heard, on establishing a disposable plastic bag tax of $0.05 for each disposable plastic bag provided to a consumer, with an effective date of January 1 , 2022. V,,R.Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Amelia C. Merchant, Director of Finance Sherman M. Stovall, Deputy City Manager David L. Collins, Assistant City Attorney Evelyn W. Powers, City Treasurer Sherman A. Holland, Commissioner of the Revenue CECELIA F. MCCOY, CNIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov April 6, 2021 The Honorable Joseph L. Cobb Council Member Roanoke, Virginia Dear Council Member Cobb: CECELIA T. WEBB, CD1C Depot), Cite Clerk This is to advise you that Stacey Sheppard, Decca Knight and Rabbi Kathy Cohen have qualified as members of the Gun Violence Prevention Commission for one -year terms of office, a two -year term of office and a three -year term of office; commencing April 1, 2021 and ending March 31, 2022, March 31, 2023 and March 31, 2024, respectively. Sincerely, 2 e 2 Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, The Honorable Joseph L. Cobb, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Gun Violence Prevention Commission for a one -year term of office, commencing April 1, 2021 and ending March 31, 2022, according to the best of my ability. (So help me God.) TH HONORA E JOSEPH L. COBB The foregoing oath of office was taken, sworn to, and subscribed before me by The Honorable Joseph L. Cobb this day of ljl 2021. Brenda S. Hamilton, Clerk of the Circuit Court By_ U , Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Stacey Sheppard, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Gun Violence Prevention Commission for a one -year term of office, commencing April 1, 2021 and ending March 31, 2022, according to the best of my ability. (So help me God.) The foregoing oath of office was taken, sworn to, and subscribed before me by Stacey Sheppard this __L_ day of *n L 2021. Brenda S. Hamilton, Clerk of the Circuit Court Y—& ° , Clerk A,',OPY TESTE BRENDA S. HAMILTON, CLERK j �_� Deputy Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Decca Knight, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Gun Violence Prevention Commission for a two -year term of office, commencing April 1, 2021 and ending March 31, 2023, according to the best of my ability. (So help me God.) z DECCA KNIGHT The foregoing oath of office was taken, sworn to, and subscribed before me by Decca Knight this 2 day of &,4_ 2021. Brenda S. Hamilton, Clerk of the Circuit Court B , Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Rabbi Kathy Cohen, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Gun Violence Prevention Commission for a three -year term of office, commencing April 1, 2021 and ending March 31, 2024, according to the best of my ability. (So help me God.) RABBI K HY COHEN The foregoing oath of office was taken, sworn to, and subscribed before me by Rabbi Kathy Cohen this '2'7 day ofd 2021. Brenda S. Hamilton, Clerk of the Circuit Court By "­b, Clerk CECELIA F. NICCOY, CHIC Citv Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov April 6, 2021 Nicole Ashby, Secretary Parks and Recreation Advisory Board Roanoke, Virginia Dear Ms. Ashby: CECELIA T. WEBB, CDIC Depute Citp Clerk This is to advise you that Diane Simmons has qualified as a member of the Parks and Recreation Advisory Board for a three -year term of office, commencing April 1, 2021 and ending March 31, 2024. Sincerely, eze.ZL� Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Diane Simmons, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board for a three -year term of office, commencing April 1, 2021 and ending March 31, 2024, according to the best of my ability. (So help me God.) 1 DIANE MMONS The foregoing oath of office was taken, sworn to, and subscribed before me by Diane Simmons this o[:> day of 2 02 1. Brenda S. Hamilton, Clerk of the Circuit Court By 4M,1�1101,22 Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of April, 2021. No. 42021- 040521. A RESOLUTION authorizing the acceptance of an Employment Advancement for Temporary Assistance to Needy Families (TANF) Participants grant from the Virginia Department of Social Services (VDSS); authorizing the City of Roanoke to serve as the primary fiscal agent for the distribution of such funds to the provider agencies for services provided to the local departments of social services (DSS) in Roanoke City, Roanoke County, Franklin County, Botetourt County, and Craig County; and authorizing execution of any and all necessary documents to comply with the terms and conditions of the grant. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The Employment Advancement for TANF Participants grant from the VDSS, in the amount of $204,979.55, with no required local match, for the period commencing July 1, 2021, through June 30, 2022, is hereby ACCEPTED. The grant shall be used for the purpose of providing, maintaining, and improving existing services to eligible TANF recipients by the provider agencies which comprise the Southwest Virginia Regional Employment Coalition, for services provided to the local departments of social services in Roanoke City, Roanoke County, Franklin County, Botetourt County, and Craig County, along with Total Action for Progress, and Goodwill Industries of the Valleys, designed to assist such recipients obtain employment or, where appropriate, an alternative disability income, as further set forth in the City Council Agenda Report dated April 5, 2021. 2. The City of Roanoke is authorized to be the primary fiscal agent for this grant, and shall be responsible for distributing the grant proceeds to the provider agencies for services provided to the local DSS agencies. 3. The City Manager is hereby authorized to execute any and all requisite documents pertaining to the City's acceptance of these funds, and to furnish such additional information as may be required in connection with the City's acceptance of the grant funds. All such documents shall be approved as to form by the City Attorney. ATTEST: City Clerk. R -Tanf Grant SW VA Reg Emp Coalition (4.5.21) 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of April, 2021. No. 42022 - 040521. AN ORDINANCE to appropriate funding from the Federal Government through the Commonwealth of Virginia Department of Social Services for the Southwest Virginia Regional Employment Coalition Grant, amending and reordaining certain sections of the 2021 -2022 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2021 -2022 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Fees for Professional Services 35- 630 - 8873 -2010 $ 204,980 Revenues SWVA Regional Employment Coalition FY22 35- 630 - 8873 -8873 204,980 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 5, 2021 Subject: Southwest Virginia Regional Employment Coalition Background: The City of Roanoke Department of Social Services (DSS), in collaboration with the local departments of Social Services in Roanoke County, Franklin County, Craig County, and Botetourt County, along with Total Action for Progress (TAP) and Goodwill Industries of the Valleys, was awarded funding for the Employment Advancement for Temporary Assistance to Needy Families (TANF) Participants grant from the Virginia Department of Social Services (VDSS) in the amount of $204,979.55 for the operating period of July 1, 2021 through dune 30, 2022. The agencies named have formed the Southwest Virginia Regional Employment Coalition. The grant is to assist citizens of our localities who are receiving TANF benefits to obtain employment or, where appropriate, an alternative disability income. The City of Roanoke is to be the primary fiscal agency for this grant, and is to be responsible for distributing the grant proceeds to the provider agencies for services provided to the local departments of social services. Considerations: The above grant funding is required to maintain existing services to the TANF population such as job development /placement, mental health screening and referral, and medical case management, which will enable them to obtain employment. When appropriate, Supplemental Social Security Income advocacy is provided in an effort to obtain an alternative monthly disability income for this population. Recommended Action: Adopt a resolution accepting the grant as presented, authorizing the City of Roanoke to be the fiscal agent for the grant, and authorizing the City Manager to execute all appropriate documents related to the acceptance of the funding. All documents shall be in such form as approved by the City Attorney. Adopt the accompanying budget ordinance to increase the revenue estimate in the amount of $204,979.55 and to appropriate the same to the Grant Fund. This program has no local match, as it is funded at 100 %. Ro?Wt Cowell, fir. City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Steven W. Martin, Director of Human /Social Services 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of April, 2021. No. 42023- 040521. A RESOLUTION authorizing acceptance of the 2019 Fire Prevention & Safety Grant made to the City of Roanoke by the Department of Homeland Security, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: I. The City Manager is hereby authorized on behalf of the City to accept from the Department of Homeland Security the 2019 Fire Prevention & Safety Grant in the amount of $5,752.38, with a local match of $287.62, such Grant being more particularly described in the City Council Agenda Report dated April 5, 2021. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the Grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required by the Department of Homeland Security in connection with the acceptance of the foregoing Grant. R -FY 19 Fire Prevention and Safety Grant - 4.5.2 Ldoc ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of April, 2021. No. 42024- 040521. AN ORDINANCE to appropriate funding from the U.S. Department of Homeland Security for the Fire Prevention and Safety Grant, amending and reordaining certain sections of the 2020 -2021 General Fund and Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 General Fund and Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expendable Equipment ( <$5000) Fees for Professional Services Revenues FEMA Fire Prevention and Safety FY21 — Federal FEMA Fire Prevention and Safety FY21 — Local 35- 520 -3781 -2035 $ 2,650 35- 520 - 3781 -2010 3,390 35- 520 - 3781 -3781 5,752 35- 520 - 3781 -3782 288 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 5, 2021 Subject: FEMA FY2019 Fire Prevention and Safety Grant Acceptance Background: Roanoke Fire -EMS has been awarded funding from the FY2019 Fire Prevention and Safety grant in the amount of $5,752. This grant funding will be used to upgrade and make repairs to the Fire Prevention Safety Trailer. This grant requires a match from the City of Roanoke totaling $288, which will be provided using Fire -EMS Department funds. Considerations: City Council approval is needed to formally accept and appropriate these funds, and authorize the Director of Finance to establish a revenue estimate and appropriate funds in accordance with provisions of this grant. Recommended Action: Accept the FY2019 Fire Prevention & Safety grant as described above and adopt the accompanying budget ordinance to establish a revenue estimate in the Grant fund for $5,752. Appropriate total funding in the amount of $5,752 into accounts to be established by the Director of Finance in the Grant Fund. 0 ------------- Robert S. Cowell, fir. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Deputy City Manager Amelia C. Merchant, Director of Finance Award Letter Kristen Perdue CITY OF ROANOKE P O BOX 1451 ROANOKE, VA 24007 EMW- 2019 -FP -00961 Dear Kristen Perdue, U.S. Department of Homeland Security Washington, D.C. 20472 �E��FtiA U° FEMA Congratulations on behalf of the Department of Homeland Security. Your application submitted for the Fiscal Year (FY) 2019 Fire Prevention & Safety (FP &S) Grant funding opportunity has been approved in the amount of $5,752.38 in Federal funding. As a condition of this grant, you are required to contribute non - Federal funds equal to or greater than 5.00% of the Federal funds awarded, or $287.62 for a total approved budget of $6,040.00. Please see the FY 2019 FP &S Notice of Funding Opportunity for information on how to meet this cost share requirement. Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award through the FEMA Grants Outcomes (FEMA GO) system. By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award: • Summary Award Memo - included in this document • Agreement Articles - included in this document • Obligating Document - included in this document • FY 2019 FP &S Notice of Funding Opportunity (NOFO) - incorporated by reference Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. Sincerely, Christopher Logan Acting Assistant Administrator Grant Programs Directorate Summary Award Memo Program: Fiscal Year 2019 Fire Prevention & Safety Recipient: CITY OF ROANOKE DUNS number: 006704316 Award number: EMW- 2019 -FP -00961 Summary description of award The purpose of the Fire Prevention and Safety Grant Program is to enhance the safety of the public and firefighters with respect to fire and fire - related hazards by assisting fire prevention programs and supporting firefighter health and safety research and development. After careful consideration, FEMA has determined that the recipient's project or projects submitted as part of the recipient's application and detailed in the project narrative as well as the request details section of the application — including budget information — was consistent with the Fire Prevention and Safety Grant Program's purpose and was worthy of award. Except as otherwise approved as noted in this award, the information you provided in your application for FY2019 Fire Prevention and Safety funding is incorporated into the terms and conditions of this award. This includes any documents submitted as part of the application. Amount awarded The amount of the award is detailed in the attached Obligating Document for Award. The following are the budgeted estimates for object classes for this award (including Federal share plus your cost share, if applicable): Object Class First Year Total Personnel $0.00 $0.00 Fringe benefits $0.00 $0.00 Travel $1,500.00 $1,500.00 Equipment $0.00 $0.00 Supplies $2,650.00 $2,650.00 Contractual $1,890.00 $1,890.00 Construction $0.00 $0.00 Other $0.00 $0.00 Indirect charges $0.00 $0.00 Federal $5,752.38 $5,752.38 Non - federal $287.62 $287'62 Total $6,040.00 $6,040.00 Program Income $0.00 2 C.F.R. § 200.308 identifies the limits to the changes that can be made and when prior approval is required from FEMA, but this provision does not apply to the breakdown by year. If you have questions about which changes require FEMA's prior approval, please contact your Grants Management Specialist. Approved scope of work After review of your application, FEMA has approved the below scope of work. Justifications are provided for any differences between the scope of work in the original application and the approved scope of work under this award. You must submit scope or budget revision requests for FEMA's prior approval, via an amendment request, as appropriate per 2 C.F.R. § 200.308 and the FY 19 FP &S NOFO. Approved request details: Fire & Arson Investigation Other (Explain) Shipping Container DESCRIPTION Shipping containers will be used as a shell to build the various training scenarios. YEAR QUANTITY 1 0 n n BUDGET CLASS Equipment CHANGE FROM APPLICATION Year 1 quantity from 2 to 0 Year 1 quantity from $5,000.00 to $0.00 UNIT PRICE TOTAL $0.00 $0.00 a n nn wv.vv .v W U v JUSTIFICATION The award reflects a reduction from the amount requested in the application. This reduction is due to the score your project received at panels relative to other projects. Other (Explain) Audio - Visual DESCRIPTION The Audio - Visual camera will be placed within each build to assist with training and public education. YEAR QUANTITY 1 0 2 0 BUDGET CLASS Equipment CHANGE FROM APPLICATION Year 1 quantity from 1 to 0 Year 1 quantity from $3,000.00 to $0.00 UNIT PRICE TOTAL $0.00 $0.00 $0.00 $0.00 JUSTIFICATION The award reflects a reduction from the amount requested in the application. This reduction is due to the score your project received at panels relative to other projects. Other (Explain) Build Out Materials DESCRIPTION Build Out Materials such as dry wall, screws, furniture, etc. to build the training session scenarios for training. YEAR QUANTITY 1 0 2 0 BUDGET CLASS Equipment CHANGE FROM APPLICATION Year 1 quantity from 6 to 0 Year 1 quantity from $3,000.00 to $0.00 UNIT PRICE TOTAL $0.00 $0.00 $0.00 $0.00 JUSTIFICATION The award reflects a reduction from the amount requested in the application. This reduction is due to the score your project received at panels relative to other projects. Other (Explain) Concrete Pad DESCRIPTION Concrete pad for the shipping containers to be placed on. This will also allow a safe space around the facility to conduct training away from other flammable materials. YEAR QUANTITY UNIT PRICE TOTAL 1 0 $0.00 $0.00 2 0 $0.00 $0.00 BUDGET CLASS Contractual CHANGE FROM APPLICATION Year 1 quantity from 1 to 0 Year 1 quantity from $8,000.00 to $0.00 JUSTIFICATION The award reflects a reduction from the amount requested in the application. This reduction is due to the score your project received at panels relative to other projects. Community Risk Reduction Other (Explain) Travel Service Fee DESCRIPTION Travel Fees associated with the manufacturers representative to come out and fix the trailer. YEAR QUANTITY UNIT PRICE TOTAL 1 1 $1,500.00 $1,500.00 2 0 $0.00 $0.00 BUDGET CLASS Travel Other (Explain) Mini Smoke Machine (prop) DESCRIPTION The mini smoke machine is used to provide a life -like scenario of a home fire. YEAR QUANTITY 1 4 2 0 BUDGET CLASS Supplies CHANGE FROM APPLICATION Budget class from Equipment to Supplies Budget class from Equipment to Supplies UNIT PRICE TOTAL $200.00 $800.00 $0.00 $0.00 JUSTIFICATION The award reflects a change from the application. The budget class was modified from equipment to supplies. Other (Explain) Dimmer /Relay Pack DESCRIPTION The Dimmer /Relay Pack will be utilized to fix electrical components of the Fire Safety Trailer. YEAR QUANTITY 1 1 2 0 BUDGET CLASS Supplies CHANGE FROM APPLICATION Budget class from Equipment to Supplies Budget class from Equipment to Supplies UNIT PRICE TOTAL $350.00 $350.00 $0.00 $0.00 JUSTIFICATION The award reflects a change from the application. The budget class was modified from equipment to supplies. Other (Explain) Labor Charges DESCRIPTION Labor Fees associated with the Manufacturer's representative fixing the trailer. YEAR QUANTITY UNIT PRICE TOTAL 1 10 $189.00 $1,890.00 2 0 $0.00 $0.00 BUDGET CLASS Contractual Other (Explain) Props Brain Assembly DESCRIPTION Replacement of the computer system that operates the entire trailer. YEAR QUANTITY 1 1 2 0 BUDGET CLASS Supplies CHANGE FROM APPLICATION Budget class from Equipment to Supplies Budget class from Equipment to Supplies UNIT PRICE $1,500.00 $0.00 TOTAL $1,500.00 $0.00 JUSTIFICATION The award reflects a change from the application. The budget class was modified from equipment to supplies. Agreement Articles Program: Fiscal Year 2019 Fire Prevention & Safety Recipient: CITY OF ROANOKE DUNS number: 006704316 Award number: EMW- 2019 -FP -00961 Table of contents Article Assurances, Administrative Requirements, Cost Principles, Representations 1 and Certifications Article DHS Specific Acknowledgements and Assurances 2 Article Acknowledgement of Federal Funding from DHS 3 Article Activities Conducted Abroad 4 Article Age Discrimination Act of 1975 5 Article Americans with Disabilities Act of 1990 6 Article Best Practices for Collection and Use of Personally Identifiable Information 7 (PII) Article Civil Rights Act of 1964 — Title VI 8 Article Civil Rights Act of 1968 9 Article Copyright 10 Article Debarment and Suspension 11 Article Drug -Free Workplace Regulations 12 Article Duplication of Benefits 13 Article Education Amendments of 1972 (Equal Opportunity in Education Act) — Title IX 14 Article Energy Policy and Conservation Act 15 Article False Claims Act and Program Fraud Civil Remedies 16 Article Federal Debt Status 17 Article Federal Leadership on Reducing Text Messaging while Driving 18 Article Fly America Act of 1974 19 Article Hotel and Motel Fire Safety Act of 1990 20 Article Limited English Proficiency (Civil Rights Act of 1964, Title VI) 21 Article Lobbying Prohibitions 22 Article National Environmental Policy Act 23 Article Nondiscrimination in Matters Pertaining to Faith -Based Organizations 24 Article Non - supplanting Requirement 25 Article Notice of Funding Opportunity Requirements 26 Article Patents and Intellectual Property Rights 27 Article Procurement of Recovered Materials 28 Article Rehabilitation Act of 1973 29 Article Reporting of Matters Related to Recipient Integrity and Performance 30 Article Reporting Subawards and Executive Compensation 31 Article SAFECOM 32 Article Terrorist Financing 33 Article Trafficking Victims Protection Act of 2000 (TVPA) 34 Article Universal Identifier and System of Award Management (SAM) 35 Article USA Patriot Act of 2001 36 Article Use of DHS Seal, Logo and Flags 37 Article Whistleblower Protection Act 38 Article Acceptance of Post Award Changes 39 Article Prior Approval for Modification of Approved Budget 40 Article Disposition of Equipment Acquired Under the Federal Award 41 Article Environmental Planning and Historic Preservation 42 Article 1 Assurances, Administrative Requirements, Cost Principles, Representations and Certifications DHS financial assistance recipients must complete either the Office of Management and Budget (OMB) Standard Form 424B Assurances - Non - Construction Programs, or OMB Standard Form 424D Assurances - Construction Programs, as applicable. Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office (DHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances applicable to their program as instructed by the awarding agency. Please contact the DHS FAO if you have any questions. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations (C.F.R.) Part 200, and adopted by DHS at 2 C.F.R. Part 3002. Article 2 DHS Specific Acknowledgements and Assurances All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. 1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS. 2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. Recipients of federal financial assistance from DHS must complete the DHS Civil Rights Evaluation Tool within thirty (30) days of receipt of the Notice of Award or, for State Administering Agencies, thirty (30) days from receipt of the DHS Civil Rights Evaluation Tool from DHS or its awarding component agency. Recipients are required to provide this information once every two (2) years, not every time an award is made. After the initial submission for the first award under which this term applies, recipients are only required to submit updates every two years, not every time a grant is awarded. Recipients should submit the completed tool, including supporting materials to Civil RightsEvaluation@hq.dhs.gov. This tool clarifies the civil rights obligations and related reporting requirements contained in the DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to DHS. The evaluation tool can be found at https: / /www.dhs.gov /publication /dhs- civil- rights - evaluation -tool. 6. The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient identifies steps and a timeline for completing the tool. Recipients should request extensions by emailing the request to CivilRightsEvaluation @hq.dhs.gov prior to expiration of the 30 -day deadline. Article 3 Acknowledgement of Federal Funding from DHS Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. Article 4 Activities Conducted Abroad Recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article 5 Age Discrimination Act of 1975 Recipients must comply with the requirements of the Age Discrimination Act of 1975, Pub. L. No. 94 -135 (1975) (codified as amended at Title 42, U.S. Code, § 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Article 6 Americans with Disabilities Act of 1990 Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, Pub. L. No. 101 -336 (1990) (codified as amended at 42 U.S.C. §§ 12101- 12213), which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. Article 7 Best Practices for Collection and Use of Personally Identifiable Information (PII) Recipients who collect PII are required to have a publicly available privacy policy that describes standards on the usage and maintenance of the PII they collect. DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources respectively. Article 8 Civil Rights Act of 1964 - Title VI Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (codified as amended at 42 U.S.C. § 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R. Part 7. Article 9 Civil Rights Act of 1968 Recipients must comply with Title Vlll of the Civil Rights Act of 1968, Pub. L. No. 90 -284, as amended through Pub. L. 113 -4, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (see 42 U.S.C. § 3601 et seq.), as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units —i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators) —be designed and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.) Article 10 Copyright Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. Article 11 Debarment and Suspension Recipients are subject to the non - procurement debarment and suspension regulations implementing Executive Orders (E.O.) 12549 and 12689, which are at 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3000. These regulations restrict federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Article 12 Drug -Free Workplace Regulations Recipients must comply with drug -free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the Government -wide implementation (2 C.F.R. Part 182) of Sec. 5152 -5158 of the Drug -Free Workplace Act of 1988 (41 U.S.C. §§ 8101- 8106). Article 13 Duplication of Benefits Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions; or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions. Article 14 Education Amendments of 1972 (Equal Opportunity in Education Act) — Title IX Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. No. 92 -318 (1972) (codified as amended at 20 U.S.C. § 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19. Article 15 Energy Policy and Conservation Act Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. No. 94- 163 (1975) (codified as amended at 42 U.S.C. § 6201 et seq.), which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. Article 16 False Claims Act and Program Fraud Civil Remedies Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. §§ 3729 -3733, which prohibits the submission of false or fraudulent claims for payment to the federal government. (See 31 U.S.C. §§ 3801 -3812, which details the administrative remedies for false claims and statements made.) Article 17 Federal Debt Status All recipients are required to be non - delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A -129.) Article 18 Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the Order when on official government business or when performing any work for or on behalf of the federal government. Article 19 Fly America Act of 1974 Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. § 40118, and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B- 138942. Article 20 Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. § 2225a, recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, (codified as amended at 15 U.S.C. § 2225.) Article 21 Limited English Proficiency (Civil Rights Act of 1964, Title Vl) Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. § 2000d et seq.) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance: https: / /www.dhs.gov /guidance- published- help - department- supported - organizations - provide - meaningful- access - people - limited and additional resources on http: / /www.lep.gov. Article 22 Lobbying Prohibitions Recipients must comply with 31 U.S.C. § 1352, which provides that none of the funds provided under a federal financial assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modification. Article 23 National Environmental Policy Act Recipients must comply with the requirements of the National Environmental Policy Act of 1969 (NEPA), Pub. L. No. 91 -190 (1970) (codified as amended at 42 U.S.C. § 4321 et seq.) and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which require recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans. Article 24 Nondiscrimination in Matters Pertaining to Faith -Based Organizations It is DHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith -based organizations in individual DHS programs. Article 25 Non - supplanting Requirement Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non- federal sources. Article 26 Notice of Funding Opportunity Requirements All the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the award terms and conditions. All recipients must comply with any such requirements set forth in the program NOFO. Article 27 Patents and Intellectual Property Rights Recipients are subject to the Bayh -Dole Act, 35 U.S.C. § 200 et seq, unless otherwise provided by law. Recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14. Article 28 Procurement of Recovered Materials States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. No. 89 -272 (1965), (codified as amended by the Resource Conservation and Recovery Act, 42 U.S.C. § 6962.) The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Article 29 Rehabilitation Act of 1973 Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. No. 93 -112 (1973), (codified as amended at 29 U.S.C. § 794,) which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Article 30 Reporting of Matters Related to Recipient Integrity and Performance If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this federal award, then the recipients must comply with the requirements set forth in the government - wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions. Article 31 Reporting Subawards and Executive Compensation Recipients are required to comply with the requirements set forth in the government -wide award term on Reporting Subawards and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference in the award terms and conditions. Article 32 SAFECOM Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Article 33 Terrorist Financing Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws. Article 34 Trafficking Victims Protection Act of 2000 (TVPA) Recipients must comply with the requirements of the government -wide financial assistance award term which implements Section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), codified as amended at 22 U.S.C. § 7104. The award term is located at 2 C.F.R. § 175.15, the full text of which is incorporated here by reference. Article 35 Universal Identifier and System of Award Management (SAM) Recipients are required to comply with the requirements set forth in the government -wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A, the full text of which is incorporated here by reference. Article 36 USA Patriot Act of 2001 Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act), Pub. L. No. 107 -56, which amends 18 U.S.C. §§ 175 -175c. Article 37 Use of DHS Seal, Logo and Flags Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article 38 Whistleblower Protection Act Recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.0 § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. §§ 4304 and 4310. Article 39 Acceptance of Post Award Changes in the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Please call the FEMA/GMD Call Center at (866) 927 -5646 or via e-mail to ASK- GMD @dhs.gov if you have any questions. Article 40 Prior Approval for Modification of Approved Budget Before making any change to the DHS /FEMA approved budget for this award, you must request prior written approval from DHS /FEMA where required by 2 C.F.R. § 200.308. DHS /FEMA is also utilizing its discretion to impose an additional restriction under 2 C.F.R. § 200.308(e) regarding the transfer of funds among direct cost categories, programs, functions, or activities. Therefore, for awards with an approved budget where the Federal share is greater than the simplified acquisition threshold (currently $250,000), you may not transfer funds among direct cost categories, programs, functions, or activities without prior written approval from DHS /FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10 %) of the total budget DHS /FEMA last approved. You must report any deviations from your DHS /FEMA approved budget in the first Federal Financial Report (SF -425) you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval. Article 41 Disposition of Equipment Acquired Under the Federal Award When original or replacement equipment acquired under this award by the recipient or its subrecipients is no longer needed for the original project or program or for other activities currently or previously supported by DHS /FEMA, you must request instructions from DHS /FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. § 200.313. Article 42 Environmental Planning and Historic Preservation DHS /FEMA funded activities that may require an EHP review are subject to FEMA's Environmental Planning and Historic Preservation (EHP) review process. This review does not address all Federal, state, and local requirements. Acceptance of Federal funding requires recipient to comply with all Federal, state and local laws. Failure to obtain all appropriate federal, state and local environmental permits and clearances may jeopardize Federal funding.DHS /FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS /FEMA grant funds, through its EHP Review process, as mandated by the National Environmental Policy Act; National Historic Preservation Act of 1966, as amended; National Flood Insurance Program regulations; and, any other applicable laws and Executive Orders. To access the FEMA's Environmental and Historic Preservation (EHP) screening form and instructions go to the DHS /FEMA website at: https: / /www.fema.gov/ media - library/assets /documents /90195. In order to initiate EHP review of your project(s), you must complete all relevant sections of this form and submit it to the Grant Programs Directorate (GPD) along with all other pertinent project information. Failure to provide requisite information could result in delays in the release of grant funds.lf ground disturbing activities occur during construction, applicant will monitor ground disturbance, and if any potential archeological resources are discovered, applicant will immediately cease work in that area and notify the pass- through entity, if applicable, and DHS /FEMA. Obligating document 1.Agreement 2. Amendment 3. Recipient 4. Type of 5. Control No. No. No. No. Action WX0293ON2020T EMW- 2019 -FP- N/A 546001569 AWARD 00961 6. Recipient Name and 7. Issuing FEMA Office and 8. Payment Office and Address Address Address CITY OF ROANOKE Grant Programs Directorate FEMA, Financial Services 215 CHURCH AVE STE 500 C Street, S.W. Branch 254 Washington DC, 20528 -7000 500 C Street, S.W., Room ROANOKE, VA 24011 1- 866 - 927 -5646 723 Washington DC, 20742 19. Name of Recipient 9a. Phone 10. Name of FEMA Project 10a. ':.Project Officer No. Coordinator Phone No. 'Kristen Perdue 540- Fire Prevention and Safety 1- 866 -274- 8535785 Grant Program 0960 11. Effective Date of 112. Method of 13. Assistance 14. Performance This Action IPayment Arrangement Period 09/04/2020 to 109/03/2021 108/28/2020 OTHER - FEMA COST SHARING 'GO Budget Period 09/04/2020 to 109/03/2021 15. Description of Action a. (Indicate funding data for awards or financial !changes) Program Assistance�Accounting�Prior Awarded Current lCumulative Name Listings IData(ACCS Total This Total Non - Federal Abbreviation No. lCode) Award Action + lAward !Commitment i or (-) FP &S 197.044 2020 -F9- GB01 - $0.00 P431 -xxxx- 752.38 1$5,752.381$287.62 4101 -D _ +S$—O.00--,J"—$.752.38 $5,752.383$287.62 b. To describe changes other than funding data or financial changes, attach schedule and check here: N/A This field is not applicable for digitally signed grant agreements 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE Kristen Perdue 09/09/2020 18. FEMA SIGNATORY OFFICAL (Name and Title) DATE Christopher Logan, Acting Assistant Administrator Grant 08/28/2020 Programs Directorate _ _ _ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of April, 2021. No. 42025 - 040521. A RESOLUTION accepting the Virginia Department of Emergency Management (VDEM) Swift Water Rescue Team Grant to the City from the Virginia Department of Emergency Management, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the VDEM Swift Water Rescue Team Grant offered by the Virginia Department of Emergency Management in the amount of $74,480 from the FY 2020 State Homeland Security Program Grant, with no matching funds from the City, to purchase necessary equipment and supplies for the Region 6 Swift Water Rescue Team, upon all the terms, provisions and conditions relating to the receipt of such funds, as more particularly described in the City Council Agenda Report dated April 5, 2021. 2. The City Manager and the City Clerk are hereby authorized to execute, seal, and attest, respectively, the grant agreement and all necessary documents required to accept the grant, all such documents to be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required by the Virginia Department of Emergency Management in connection with the acceptance of the foregoing Grant. ATTEST: City Clerk. R- Homeland Security Program Grant(VDEM) - FY20 -Swift Water Rescue.dpb.4.5.2 Ldoc f-< IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of April, 2021. No. 42026 - 040521. AN ORDINANCE appropriating funding from the U.S. Department of Homeland Security through the Commonwealth of Virginia Department of Emergency Management (VDEM) for equipment and supplies for the Regional Swift Water /Flood Rescue Team, amending and reordaining certain sections of the 2020 -2021 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Other Equipment Training and Development Tools and Equipment Wearing Apparel Revenues VDEM SHS Swift Water Rescue FY20 35- 520 - 3783 -9015 $ 53,225 35- 520 - 3783 -2044 11,500 35- 520 - 3783 -5090 6,755 35- 520 - 3783 -2064 3,000 35- 520- 3783 -3783 74,480 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. 1 6"aw, y CITY COUNCIL AGENDA REPOR To: Honorable Mayor and Members of City Council Meeting: April 5, 2021 Subject: Virginia Department of Emergency Management (VDEM) Swift Water Rescue Team Grant Acceptance Background: Roanoke Fire -EMS serves as the Region 6 Swift Water Rescue (SWR) Team in conjunction with Salem Fire -EMS and Franklin County Public Safety. VDEM allocates funds each year to regional teams for related expenses. VDEM has awarded the City of Roanoke funds in the amount of $74,480 from the FY 2020 State Homeland Security Program Grant. This grant requires no matching funds from the City. These grant funds will be used for the purchase of necessary equipment and supplies for the SWR team. Considerations: City Council approval is needed to formally accept and appropriate these funds and to authorize the Director of Finance to establish a revenue estimate and appropriate funding in accordance with the provisions of this grant. Recommended Action: Accept the grant as described above and authorize the City Manager to execute any required grant agreements or documents, such to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $74,480 and appropriate funding in the same amount into accou?to e established in the Grant Fund by the Director of Finance. -- ------------------- R berowell, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Deputy City Manager Amelia C. Merchant, Director of Finance Virginia Department of Emergency ©''t4 Management e 9711 Farrar Court, Suite 200 North Chesterfield, VA 23236 1. SUBRECIPIENT NAME AND ADDRESS: Roanoke City 713 Third St. SW Roanloke, VA 24016 SUBAWARD AGREEMENT Page 1 of 3 4a. SUBAWARD ID NUMBER: 8668 4b. Federal Award ID: EMW- 2020SS- 00096 -S01 5. SUBAWARD DATE. February 12, 2021 6. PROJECT PERIOD: October 01, 2020 to June 30, 2022 BUDGET PERIOD: October 01, 2020 to June 30, 2022 7. TOTAL AMOUNT OF THIS SUBAWARD: $74,480.00 2. SUBRECIPIENT DUNS Number 006704316 FEDERAL AMOUNT OF THIS SUBAWARD.- $74,480.00 SUBRECIPIENT NON - FEDERAL COST SHARE SUBRECIPIENT EIN: 546001569 ,EQUIREMENT:NlA 110. INDIRECT COST RATE (If applicable): PASS- THROUGH ENTITY: Virginia Department of Emergency Management 3. SUBAWARD NAME: 2020 State Homeland Security Grant Program (SHSP) CFDA: 97.067 Homeland Security Grant Program (HSGP) U.S. Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) '11. STANDARD TERMS AND CONDITIONS & SPECIAL CONDITIONS `The above subaward is approved subject to the 2020 Department of Homeland Security (DHS) Standard Terms and Conditions and VDEM Special Conditions found here: DHS Terms and Conditions 2020 12. APPROPRIATION AUTHORITY FOR GRANT the project is supported under the Department of Homeland Security Appropriations Act, 2019 (Public Law No. 115 -141). 13. METHOD OF PAYMENT !Commonwealth of Virginia Cardinal Accounting System AGENCY APPROVAL 14. NAME AND TITLE OF APPROVING VDEM OFFICIAL Cheryl Adkins Chief Financial Officer 1S. SIGNATURE OF APPROVING VDEM OFFICIAL (I k--Q �t Ad lz.� SUBRECIPIENT ACCEPTANCE 116. NAME AND TITLE OF AUTHORIZED OFFICIAL j Bob Cowell + City Manager I17. SIGNATU O D SUBRECIPIENT OFFICIAL 18. DATE] Saving lives through effective emergency management and homeland security. "A Ready Virginia is a Resilient Virginia. " Virginia Department of Emergency Management 9711 Farrar Court, Suite 200 SUBAWARD AGREEMENT Page 2 of 3 Ma` 9 North Chesterfield, VA 23236 Subaward Name: 2020 State Homeland Security Grant Program (SHSP) Subaward Date: February 12, 2021 SPECIAL CONDITIONS 1. The Subrecipient shall comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2 CFR Part 200, and adopted by DHS at 2 CFR Part 3002 and the U.S. Department of Homeland Security Grant Program (HSGP) Notice of Funding Opportunity NOFO . 2. The Subrecipient agrees to permit the pass - through entity and auditors to have access to its records and financial statements as necessary for the pass - through entity to meet the requirements of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2 CFR Part 200. 3. The Subrecipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of FEMA. 4. The Subreciplent shall comply with the indirect costs provisions of 2 CFR§ 200.414. With the exception of subrecipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. § 200.414(f), subrecipients must have an approved indirect cost rate agreement with their cognizant federal a22ncy to charge indirect costs to this subaward. 5. In the event VDEM determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, the Subrecipient will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate Subrecipient acceptance of the changes to the award. 6. Subrecipients proposing projects that have the potential to impact the environment, including but not limited to construction of communication towers, modification or renovation of existing buildings, structures and facilities, or new construction including replacement of facilities, must participate in the FEMA Environmental Planning and Historic Preservation (EHP) review process. Subrecipients must comply with all conditions placed on the project as the result of the EHP review. Any change to the approved project scope of work will require re- evaluation for compliance with these EHP requirements. If ground disturbing activities occur during project implementation, the Subrecipient must ensure monitoring of ground disturbance, and if any potential archeological resources are discovered, the Subrecipient will immediately cease construction in that area and notify FEMA and the State Historic Preservation Office. Any construction activities that have been initiated without the necessary EHP review and approval will result in a non - compliance finding and will not be eligible for FEMA funding. 7. The Subrecipient agrees that federal funds under this award will be used to supplement, not supplant, state or local funds for emergency preparedness. Saving lives through effective emergency management and homeland .security. "A Ready Virginia is a Resilient Virginia. " °rra� Virginia Department of Emergency Management a 9711 Farrar Court, Suite 200 SUBAWARD AGREEMENT Page 3 of 3 ' North Chesterfield, VA 23236 Subaward Name: 2020 State Homeland Security Grant Program (SHSP) Subaward Date: February 12, 2021 8. The Subrecipient agrees that all publications created with funding under this grant shall prominently contain the following statement: "This document was prepared under a grant from FEMA's Grant Programs Directorate, U.S. Department of Homeland Security. Points of view or opinions expressed in this document are those of the authors and do not necessarily represent the official position or policies of FEMA's Grant Programs Directorate or the U.S. Department of Homeland Security." 9. The Subrecipient agrees that, when practicable, any equipment purchased with grant funding shall be prominently marked as follows: "Purchased with funds provided by the U.S. Department of Homeland Security." 10. The Subrecipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but limited to, the provision of any information required for the assessment or evaluation of any activities within this project. 11. The Subrecipient must submit a Quarterly Progress Report for every quarter of the period of performance, including partial calendar quarters, as well as for periods where no grant activity occurs. Reports are due within fifteen (15) days following the end of the quarter. A Final Progress Report is due thirty (30) days after the end date of the performance period. Failure to provide this information may result in VDEM withholding rant funds from further obligation and expenditure and prevent future awards to the Subrecipient. 12. National Incident Management System (NiMS) Implementation Compliance In accordance with HSPD -5, the adoption of the NIMS is a requirement to receive federal preparedness assistance through grants, contracts, and other activities. No federal funds will be released to the primary grantee and any other entity participating and benefiting in this project if this requirement has not been met. In the event of a Corrective Action Plan submitted, VDEM /SAA will determine if the Subrecipient has made sufficient progress to disburse funds. 13. All conferences and workshops using federal preparedness funds must pertain to the project being funded. The Subrecipient agrees to submit a Trip Report when using federal funds to attend a conference or workshop. The Trip Report template can be found at www.vaemernency.nov under RggQOnc Faros. These reports must be remitted with your request for reimbursement. Failure to do so will result in a delay of payment until received. 14. The Subrecipient agrees that under program guidelines, travel expenses are allowable for approved training, planning, administrative, and exercise activities following local, state, and federal guidelines. Prior to traveling for these activities outside of contiguous United States (OCONUS) as well as to Canada and Mexico, preapproval is required by the state and FEMA through the SAA office. Please reference 2 CFR 200.4Q3, in regard to reasonableness when considering requests for travel of this type. Where applicable, you should also reference the following regarding travel: the Western Hemisphere Travel Initiative (htto://www.dhs.00vtfilesiorQgramslzcLl2OO693579776,ghtm). Saving lives tltrotegh effective emergency management and homeland security. "A Ready Virginia is a Resilient Virginia. " IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of April, 2021. No. 42027 - 040521. A RESOLUTION accepting the Virginia Department of Emergency Management Hazardous Materials (HAZMAT) Grant to the City from the Virginia Department of Emergency Management, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Virginia Department of Emergency Management HAZMAT Grant offered by the Virginia Department of Emergency Management in the amount of $87,475 from the FY 2020 State Homeland Security Program Grant, with no matching funds from the City, to support the Region 6 HAZMAT Team, upon all the terms, provisions and conditions relating to the receipt of such funds, as more particularly described in the City Council Agenda Report dated April 5, 2021. 2. The City Manager and the City Clerk are hereby authorized to execute, seal, and attest, respectively, the grant agreement and all necessary documents required to accept the grant, all such documents to be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required by the Virginia Department of Emergency Management in connection with the acceptance of the foregoing Grant. R -Va Dept of Emergency Management HAZMAT Grant. 4.5.2Ldoc ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA r„ The 5th day of April, 2021. No. 42028- 040521 AN ORDINANCE appropriating funding from the U.S. Department of Homeland Security through the Commonwealth of Virginia Department of Emergency Management (VDEM) for hazardous materials emergency responses and training and development, amending and reordaining certain sections of the 2020 -2021 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Technology Maintenance Contracts Other Equipment Revenues VDEM SHS Haz -Mat FY21 35- 520 - 4701 -2555 $ 3,000 35- 520 -4701 -9015 84,475 35- 520 - 4701 -4701 87,475 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. v~ CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 5, 2021 Subject: Virginia Department of Emergency Management (VDEM) Hazardous Materials (Hazmat) Grant Acceptance Background: Roanoke Fire -EMS serves as the Regional Hazardous Materials (Hazmat) Team for Region 6. VDEM allocates funds each year to Regional Hazmat Teams for related expenses. VDEM has awarded the City of Roanoke funds in the amount of $87,475 from the FY 2020 State Homeland Security Program Grant. This grant requires no matching funds from the City. These grant funds will be used to support the Region 6 Hazmat Team. Considerations: City Council approval is needed to formally accept and appropriate these funds, and authorize the Director of Finance to establish a revenue estimate and appropriate funds to purchase the equipment and supplies in accordance with the provisions of this grant. Recommended Action: Accept the grant as described above and authorize the City Manager to execute any required grant agreements or documents, such to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $87,475 and appropriate the same amount into accounts to be established by the Director of Finance in the Grant Fund. V - - - -- - -- --------------- - Robert S. II, fir. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Deputy City Manager Amelia C. Merchant, Director of Finance a Virginia Department of Emergency Management 9711 Farrar Court, Suite 200 North Chesterfield, VA 23236 1. SUBRECIPIENT NAME AND ADDRESS: Roanoke City 713 Third St. SW Roanoke, VA 24016 i2. SUBRECIPIENT DUNS Number. 006704316 i SUBAWARD AGREEMENT Page 1 of 3 1 14a. SUBAWARD ID NUMBER: 8669 14b. Federal Award ID: EMW- 2020 -SS- 00096 -S01 �. SUBAWARD DATE: February 9 2021 �. PROJECT PERIOD: October 01, 2020 to June 30, 2022 BUDGET PERIOD: October 01, 2020 to June 30, 2022 7. TOTAL AMOUNT OF THIS SUBAWARD: $87,475.00 t. FEDERAL AMOUNT OF THIS SUBAWARD: $87,475.00 a SUBRECIPIENT EIN: 54001569 9. SUBRECIPIENT NON - FEDERAL COST SHARE (REQUIREMENT:NJA 10. INDIRECT COST RATE (If applicable): PASS- THROUGH ENTITY: Virginia Department of Emergency Management 3. SUBAWARD NAME: 2020 State Homeland Security Grant Program (SHSP) CFDA: 97.067 Homeland Security Grant Program (HSGP) U.S. Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) i 511. STANDARD TERMS AND CONDITIONS & SPECIAL CONDITIONS The above subaward is approved subject to the 2020 Department of Homeland Security (DHS) Standard Terms and rConditions and VDEM Special Conditions found here: DHS Terms and Conditions 2020 112. APPROPRIATION AUTHORITY FOR GRANT the project is supported under the Department of Homeland Security Appropriations Act. 2019 (Public taw No. 115 -141). 113. METHOD OF PAYMENT (Commonwealth of Virginia Cardinal Accounting System AGENCYAPPROVAL I SUBRECMEerr ACCEPTANCE 14. NAME AND TITLE OF APPROVING VDEM OFFICIAL 16. NAME AND TITLE OF AUTHORIZED OFFICIAL Cheryl Adkins Bob Cowell Chief Financial Officer City Manager '15. SIGNATURE OF APPROVING VDEM OFFICIAL 17, TUR LIT H IZED SUBRECIPIENT OFFICIAL 18. DATES Saving lives tlerough effective emergency management and homeland security. "A Ready Virginia is a Resilient Virginia. " Virginia Department of ,dam Emergency Management 9711 Farrar Court, Suite 200 SUBAWARD AGREEMENT page 2 of 3 North Chesterfield, VA 23236 Subaward Name: 2020 State Homeland Security Grant Program (SHSP) Subaward Date: February 9, 2021 SPECIAL CONDITIONS 1. The Subrecipient shall comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2 CFR Part 200, and adopted by DHS at 2 CFR Part 3002 and the U.S. Department of Homeland Security Grant Program (HSGP) Notice of Funding Opportunity N( OFO). 2. The Subrecipient agrees to permit the pass- through entity and auditors to have access to its records and financial statements as necessary for the pass - through entity to meet the requirements of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2 CFR Part 200. 3. The Subrecipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of FEMA. 4. The Subrecipient shall comply with the indirect costs provisions of 2 CFR§ 200.414. With the exception of subrecipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. § 200.414(0, subrecipients must have an approved indirect cost rate agreement with their cognizant federal agency to charge indirect costs to this subaward. 5. In the event VDEM determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, the Subrecipient will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate Subrecipient acceptance of the changes to the award, 6. Subrecipients proposing projects that have the potential to impact the environment, including but not limited to construction of communication towers, modification or renovation of existing buildings, structures and facilities, or new construction including replacement of facilities, must participate in the FEMA Environmental Planning and Historic Preservation (EHP) review process. Subrecipients must comply with all conditions placed on the project as the result of the EHP review. Any change to the approved project scope of work will require re-evaluation for compliance with these EHP requirements. If ground disturbing activities occur during project implementation, the Subrecipient must ensure monitoring of ground disturbance, and if any potential archeological resources are discovered, the Subrecipient will immediately cease construction in that area and notify FEMA and the State Historic Preservation Office. Any construction activities that have been initiated without the necessary EHP review and approval will result in a non - compliance finding and will not be eligible for FEMA funding. 7. The Subrecipient agrees that federal funds under this award will be used to supplement, not supplant, state or local funds for emergency preparedness. Saving lives through effective emergency management and homeland security. "A Ready 1 irginia is a Resilient Virginia. " ovp, Virginia Department of Emergency Management a 9711 Farrar Court, Suite 200 � SUBAWARD AGREEMENT Page 3 of 3 North Chesterfield, VA 23236 Subaward Name: 2020 State Homeland Security Grant Program (SHSP) Subaward Date: February 9, 2021 8. The Subreciplent agrees that all publications created with funding under this grant shall contain prominently the following statement: "This document was prepared under a grant from FEMA's Grant Programs Directorate, U.S. Department of Homeland Security. Points of view or opinions expressed in this document are those of the authors and do not necessarily represent the official position or policies of FEMA's Grant Programs Directorate or the U.S. Department of Homeland Security." 9. The Subrecipient agrees that, when practicable, any equipment purchased with grant funding shall be prominently marked as follows: "Purchased with funds provided by the U.S. Department of Homeland Security." 10. The Subrecipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but limited to, the provision of any information required for the assessment or evaluation of any activities within this project. 11. The Subrecipient must submit a Quarterly Progress Report for every quarter of the period of performance, including partial calendar quarters, as well as for periods where no grant activity occurs. Reports are due within fifteen (15) days following the end of the quarter. A Final Progress Report is due thirty (30) days after the end date of the performance period. Failure to provide this information may result in VDEM withholding rant funds from further obligation and expenditure and prevent future awards to the Subrecl lent. 12. National Incident Management System (NIMS) Implementation Compliance In accordance with HSPD -5, the adoption of the NIMS is a requirement to receive federal preparedness assistance through grants, contracts, and other activities. No federal funds will be released to the primary grantee and any other entity participating and benefiting in this project if this requirement has not been met. In the event of a Corrective Action Plan submitted, VDEWSAA will determine if the Subrecipient has made sufficient progress to disburse funds. 13. All conferences and workshops using federal preparedness funds must pertain to the project being funded. The Subrecipient agrees to submit a Trip Report when using federal funds to attend a conference or workshop. The Trip Report template can be found at www.vaemeroencv.gov under R oq Forms. These reports must be remitted with your request for reimbursement. Failure to do so will result in a delay of payment until received. 14. The Subrecipient agrees that under program guidelines, travel expenses are allowable for approved training, planning, administrative, and exercise activities following local, state, and federal guidelines. pfor to traveling for these activities outside of contiguous United States (OCONUS) as well as to Canada and Mexico, preaooroval is required by the state and FEMA through the SAA office. Please reference 2 CFR 200.403, in regard to reasonableness when considering requests for travel of this type. Where applicable, you should also reference the following regarding travel: the Western Hemisphere Travel Initiative (hUp• / /www dhs (Iov /files /r)rogoms /gc 1200693579776,§hLm,). Saving lives through effective emergency management and homeland .security. "A Ready Virginia is a Resilient Virginia." IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of April, 2021. No. 42029 - 040521. A RESOLUTION accepting the Project Outside Fund grant made to the City by the Roanoke Outside Foundation; and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Project Outside Fund grant made to the City by the Roanoke Outside Foundation, in the amount of $15,006, to be used for outside capital improvement projects, as more particularly described in the City Council Agenda Report dated April 5, 2021. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any necessary documents to accept the grant, in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: OZ44� Ae-� City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of April, 2021. No. 42030 - 040521. AN ORDINANCE to appropriate funding from the Project Outside Fund Grant for Roanoke River Greenway, amending and reordaining certain sections of the 2020- 2021 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations General Revenue 08- 630 - 9026 -9003 $ 15,006 Revenues Roanoke Greenway Project Outside 08- 630 - 9026 -9026 $ 15,006 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT ni To: Honorable Mayor and Members of City Council Meeting: April 5, 2021 Subject: Project Outside Fund Grant - Roanoke River Greenway Background: The City of Roanoke Parks and Recreation Department has been awarded a $15,006 grant from the Roanoke Outside Foundation Project Outside Fund. Project Outside is a community fund created by businesses, governments, and individuals to support outdoor capital improvement projects, maintain key outdoor assets, and help launch and support businesses in the outdoor sector. Funding for this grant is supported through individual and corporate donations made to the Roanoke Outside Foundation on behalf of Project Outside. Considerations: In keeping with the intent of Project Outside to help ensure that outdoor assets remain in top condition for residents and visitors, the purpose of this grant is to repair damaged sections of the Roanoke River Greenway or make improvements to comply with the Americans With Disabilities Act. Recommended Action: Accept the Project Outside Fund grant in the amount of $15,006, and authorize the City Manager and City Clerk to execute and attest respectively, an agreement with the Roanoke Outside Foundation and any other forms necessary to accept such grant, approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $15,006, for third party grant funds, and appropriate funding in the same amount into an expenditure account to be established in the Grant Fund by the Director of Finance. ---------- Robert S. Cowell, .Jr City Manager Distribution: Council Appointed Officers Brent Robertson, Assistant City Manager Amelia C. Merchant, Director of Finance Michael Clark, Director of Parks and Recreation Q111 Franklin Plaza, Suite 333 Roanoke, VA 24011 ♦ R Q A N O K E 540- 343 -1550 OUTSIDE ® roanokeoutsidexom FOUNDATION �7 PROJECT OUTSIDE GRANT AGREEMENT Grant Recipient: Roanoke Parks and Recreation Project Title: Roanoke River Greenway Maintenance Approval Date: March 5, 2021 Project Period: March 5, 2021 - December 31, 2021 Project Description: Roanoke River Greenway maintenance /repairs Location: Roanoke River Greenway in City of Roanoke Grant Amount: $15,006 Roanoke Parks and Recreation, in consideration of the grant funds in the amount of $15,006.00 being provided to it pursuant to this agreement by Roanoke Outside, agrees to comply to the following terms and conditions: GRANT POLICIES Scope of work 1. The following deliverables are included in the grant agreement and are expected to be completed within the grant lifespan: Repair damaged sections of Roanoke River Greenway or make improvements to be in ADA compliance. 2. Any variance from the listed scope of work and deliverables must be approved by Roanoke Outside. Schedule 3. All components listed above must be completed by December 31, 2021. Reporting 4. Progress reports are required throughout the lifespan of the grant. Reports should be submitted at the time that any funding /reimbursement is requested or every six months following the signing of the grant agreement, until project is completed. 5. Reports should be 300 words or less, using the provided Progress Report /Funding Request form. 6. Photos documenting project progress from start to finish are required. Photos that include people are preferred. These photos will be used to promote the success of Project Outside and encourage future support and funding. Funding 7. Grant funds distributed shall not exceed eligible documented costs incurred, not to exceed the total grant amount of $15,006.00 8. Funding may be disbursed as progress is made. Funding requests should be 300 words or less, using the provided Progress Report /Funding Request form. 9. Reimbursement will be made based on verified eligible expenditures. Materials to be submitted to support expense reports may include bills of sale, copies of invoices, contracts, cancelled checks, etc. Please include pictures to support reimbursement request. 10. You may submit invoices before they have been paid, however Roanoke Outside will issue payment to you, not directly to a vendor. 11. Any variance from the budget submitted with application and the eligible expenditures listed above must be approved by Roanoke Outside staff in writing. Media and Publicity 12. The grant recipient will release information to the media informing the community of the grant award to the project and acknowledging that it has received funding from Roanoke Outside. 13. All material submitted as support or documentation of project progress, like photographs, may be used by Roanoke Outside to promote the grant program. Contract Authority 14. Modification of this Agreement must be in a writing and signed by both parties. 15. The interpretation and performance of this Agreement shall be in accordance with the laws of the Commonwealth of Virginia. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, the remaining provisions shall not be affected thereby. 16. This Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. 17. The individuals executing this Agreement on behalf of Roanoke Parks and Recreatoin and Roanoke Outside possess all necessary power and authority to bind the parties hereto and, upon execution, this Agreement shall constitute a legal and valid obligation. Termination 18. Roanoke Outside reserves the right to reclaim grant funds or to nullify the grant agreement if recipient fails to meet deadlines, provide required documentation, or produce listed deliverables. In witness whereof, the parties hereto have executed this contractual agreement as of the dates entered below. Roanoke Outside Foundation Project Outside Fund By: Date: Pete Eshelman Director Grant Recipient, Roanoke Parks and Recreation By: Date: [Signature] Please print name here: Title: 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of April, 2021. No. 42031 - 040521. A RESOLUTION authorizing the City Manager's issuance and execution of an additional amendment to the City's contract with Mattern & Craig, Inc., to complete the design of the replacement of Wasena Bridge over the Roanoke River; and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such contract, as amended. BE IT RESOLVED by the Council of the City of Roanoke that: I . The City Manager is hereby authorized, for and on behalf of the City, to issue and execute an additional amendment as may be necessary to the City's contract with Mattern & Craig, Inc., to complete the design of the replacement of Wasena Bridge over the Roanoke River, all as more fully set forth in the City Council Agenda Report dated April 5, 2021. 2. The form of such Amendment shall be approved by the City Attorney. 3. The City Manager is further authorized to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of the Contract, as amended City Attorney. Such documents shall be approved as to form by the ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 5, 2021 Subject: Wasena (Main Street) Bridge Replacement Background: As part of the City's Bridge Capital Improvement Program, City Council appropriated $2,000,000 in FY201 7 for replacement of the Wasena Bridge. This FY201 7 allocation was used to complete Phase I and Phase II scope of services, completing up to 50% of design of the project. City Council appropriated an additional $2,500,000 in FY2021 for the bridge replacement. Part of this appropriation will fund Phase III scope of services to complete the final design phase and bidding phase of the project. The fee received from Mattern & Craig. Inc. for Phase III scope of services is $1,129,317.50. Considerations: City Council approval is needed to amend the existing contract to authorize the completion of Phase III scope of services for the Wasena Bridge Replacement project. Funding for Phase III scope of services is available in the project account 08- 530 -9593 (Main Street Bridge). Recommended Action: Authorize the City Manager to negotiate and execute the needed Phase III scope of services contract amendment with Mattern & Craig, Inc. to complete the design of the project and subsequent bidding process for the replacement of the Wasena Bridge. Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Deputy City Manager Amelia C. Merchant, Director of Finance Mark Jamison, P. E., Director of Public Works Luke E. Pugh, P.E., City Engineer IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of April, 2021. No. 42032 - 040521. A RESOLUTION authorizing the City Manager's issuance and execution of additional change orders to the City's contract with MB Contractors, Inc., for additional construction services for the Roanoke River Greenway Bridge across Barnhardt Creek; and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such contract, as amended. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized, for and on behalf of the City, to issue and execute additional change orders as may be necessary to the City's contract with MB Contractors, Inc., in an amount not to exceed an additional $203,359.98, including Change Order Number 1 in the amount of $153,359.98, for additional construction services for the Roanoke River Greenway Bridge across Barnhardt Creek, all as more fully set forth in the City Council Agenda Report dated April 5, 2021. 2. The form of such Change Orders and any additional change orders shall be approved by the City Attorney. 3. The Change Orders and such additional amendments, shall provide authorization for additions to the work, with an increase in the amount of the Contract, and provide that the total amount of the Change Orders and such other amendments will not exceed an additional $203,359.98, all as set forth in the above - mentioned City Council Agenda Report. 4. The City Manager is further authorized to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and 1 enforcement of the Contract, as amended by the Change Orders and any such additional amendments. Such documents shall be approved as to form by the City Attorney. ATTEST: y& City Clerk. N, COUNCIL $ AGENDA REPORT � la To: Honorable Mayor and Members of City Council Meeting: April 5, 2021 Subject: Roanoke River Greenway Bridge across Barnhardt Creek - Authorization of Change Order to Contract with MB Contractors, Inc. Background: The City awarded a contract to MB Contractors, Inc. on November 5, 2020 for the installation of a 12' wide by 122' long pedestrian greenway bridge across Barnhardt Creek connecting the Roanoke and Salem greenway systems. Work includes clearing and grubbing, installation of two (2) abutments and fourteen (14) micropiles, installation of pre- engineered steel truss bridge, casting of concrete deck, and asphalt greenway trail. MB Contractors started construction of the project on January 13, 2021. Work started with clearing and grubbing, and drilling of micropiles into bedrock. Prior to procurement of the project, a geotechnical subsurface investigation was carried out to determine depth of bedrock to quantify total length of micropiles for the bridge foundation. The geotechnical report indicated depth of rock at approximately 35 feet. However, during construction the first micropile was drilled to a depth of 100 feet with no bedrock present. The drilling equipment was moved to a second location and drilling progressed at this location to a depth of 200 feet with no bedrock present. Consequently, due to differing subsurface conditions encountered, drilling of micropiles stopped. The City redesigned the deep foundation to eliminate the micropiles and replace it with a helical pile system that was more suited to the geotechnical conditions. The contract amount to construct the project is $597,402.00. The budget for the project is $897,770.00 of federal -aid Regional Surface Transportation Program (RSTP) funds. Considerations: The cost for redesign and installation of a helical pile system resulted in a contract increase of $153,359.98. In addition to the above net total of $153,359.98, other expenses connected with the encountering unexpected conditions that necessitate variations tinrthe contract quantities. Therefore, future change orders may be needed to the contract with MB Contractors as the project moves to completion. However, the total of such other change orders is not expected to exceed an additional $50,000 over and above the previously mentioned $153,359.98. Total Change Orders should not exceed $203,359.98. Funding is available in the project account 08- 530 -9256, Roanoke River Greenway - Barnhardt Creek Bridge. Recommended Action: Authorize the City Manager to execute additional change orders as mentioned above, approved as to form by the City Attorney, to the City's contract with MB Contractors in an amount not to exceed $203,359.98 for additional construction services, including Change Order Number 1 for $153,359.98 as set forth above. Authorize the City Manager to take such actions and to execute such documents, as may be necessary to provide for the implementation, administration, and enforcement of all such change orders to the above - mentioned cont t with MB Contractors, as well as the contract itself. Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Deputy City Manager Amelia C. Merchant, Director of Finance Mark .Jamison, P.E., Director of Public Works Luke E. Pugh, P.E., City Engineer 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of April, 2021. No. 42033 - 040521. AN ORDINANCE approving and endorsing the revised budget schedule for the Fiscal Year 2021 -2022 budget presented by the City Manager on April 5, 2021, pursuant to Ordinance No. 41703 - 032720 and Virginia Code Section 15.2 -1413; authorizing the City Manager to take such actions necessary to implement the revised budget schedule; determining that an emergency exists; establishing an effective date; and dispensing with the second reading of this Ordinance by title. WHEREAS, the City Manager presented, and City Council approved, the budget development and presentation schedule for the Fiscal Year 2021 -2022 budget that provided for presentation of the recommended Fiscal Year 2021 -2022 budget to Council on May 17, 2021, separate public hearings on the recommended Fiscal Year 2021 -2022 budget and related matters on May 24, 2021, and proposed adoption of the Fiscal Year 2021 -2022 budget, the updates to the HUD Consolidated Plan, adopting and reaffirming the real property tax rate, and related matters on June 21, 2021; WHEREAS, Governor Ralph S. Northam issued Executive Order Number Fifty -One, dated March 12, 2020, declaring that a state of emergency exists within the Commonwealth of Virginia as a result of the COVID -19 pandemic disaster; WHEREAS, Virginia State Code Section 15.2 -1413 permits localities to adopt methods for the continuity of government during a disaster, "notwithstanding any contrary provision of law, general or special;" and City Council adopted Ordinance No. 41703 - 032720 to authorize certain actions as a result of the COVID -19 pandemic disaster; WHEREAS, Virginia State Code Section 2.2- 3708.2(A)(3) permits members of a governing body to meet through electronic communication means without a quorum of the governing body being physically present at one location for the duration of an emergency to address the emergency; and WHEREAS, adoption of the Fiscal Year 2021 -2022 budget prior to June 30, 2021 is essential to the continuity of government and the emergency created by the COVID -19 pandemic disaster has made the original budget presentation inoperative. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: City Council approves and endorses, notwithstanding any other applicable law, general or specific, the budget presentation schedule for the Fiscal Year 2021 -2022 Budget submitted by the City Manager during his presentation. Pursuant to this revised schedule, the City Manager will present a recommended Fiscal Year 2021 -2022 Budget to City Council on May 17, 2021; the public hearing on the recommended Fiscal Year 2021 -2022 Budget will be held on May 24, 2021; Budget Study for the recommended Fiscal Year 2021 -2022 Budget will be on June 7, 2021; and adoption of the Fiscal Year 2021 -2022 Budget will be held on June 21, 2021. 2. City Council approves and endorses, notwithstanding any other applicable law, general or specific, the schedule proposed by the City Manager for separate public hearings at separate times for the updates to the HUD Consolidated Plan and the proposal for adopting and reaffirming the real property tax rate for June 21, 2021. 3. City Council authorizes the City Manager to amend these dates and times of the separate public hearings in his discretion, and to take such other actions necessary to implement this ordinance. 4. City Council determines that an emergency exists as a result of the COVID -19 pandemic disaster and this ordinance shall be effective upon passage. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 046'z'&� '&- Y)t� City Clerk. q I CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 5, 2021 Subject: Revision to the Adoption of Calendar of Events for Budget Development Activities for FY 2021 -2022 Considerations: Annually, City Council approves the Calendar of Events for Budget Development Activities for the upcoming fiscal year. On December 21, 2020 City Council approved a recommended Calendar of Events for FY 2021 -2022. Due to the COVID -19 pandemic, revenue projections for FY 2021 -2022 are better informed as monthly actual revenues in the current fiscal year are analyzed and we slowly emerge from the pandemic. As was done with the FY2021 Budget Calendar, we would like to again extend the typical budget adoption calendar approximately one month. Virginia remains in a state of emergency due to the pandemic therefore justifying these recommended actions once again. Recommended Action: Approve the attached revised Calendar of Events for Budget Development Activities for FY 2021 -2022. - - -- --------------- - - - -- Robert Cowell City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Deputy City Manager W. Brent Robertson, Assistant City Manager Amelia C. Merchant, Director of Finance CALENDAR OF EVENTS FOR BUDGET DEVELOPMENT ACTIVITIES FISCAL YEAR 2021 - 2022 Date Budget Preparation Activities January 4, 2021 Financial/ Budget Planning Work Session (During 9:00 a.m. Morning Briefing Session) February 1, 2021 Financial /Budget Planning Work Session (During 9:00 a.m. Morning Briefing Session) March 1, 2021 Financial /Budget Planning Work Session (continued) (During 9:00 a.m. Morning Briefing Session) April 5, 2021 Financial /Budget Planning Work Session (continued) (During 9:00 a.m. Morning Briefing Session) April 19, 2021 Public Hearing on the HUD Consolidated Plan at 7:00 p.m. May 3, 2021 Financial /Budget Planning Work Session (continued) (During 9:00 a.m. Morning Briefing Session) May 17, 2021 Recommended budget presented to City Council at regularly scheduled meeting May 3, 2021 City Council adopts the HUD Consolidated Plan May 24, 2021 Public hearings on recommended budget and tax rates at 7:00 p.m. .June 7, 2021 Budget Study .June 21, 2021 City Council adopts General Fund, School Fund, and Proprietary Fund budgets and approves an annual appropriation ordinance CECELIA F. NICCOY, CHIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail clerkCroanokeva.goy April 6, 2021 Gregory W. Feldmann 3602 Peakwood Drive, S. W. Roanoke, Virginia 24014 CECELIA T. WEBB, CHIC Deputy City Clerk Dear Mr. Feldmann: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as the Citizen -at -Large representative of the Board of Trustees, City of Roanoke Pension Plan, for a four -year term of office, commencing July 1, 2021 and ending June 30, 2025. Enclosed YOU will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke located on the third floor of the Roanoke Cit Courts Facility, 315 Church Avenue S W Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which You were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment member is required "to read and become familiar with provisions of e Act." and each On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as the Citizen -at -Large representative of the Board of Trustees, City of Roanoke Pension Plan. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures Pc: Amelia C. Merchant, Secretary, Board of Trustees, City of Roanoke Pension Plan COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, GREGORY W. FELDMANN was reappointed as the Citizen -at -Large representative of the Board of Trustees, City of Roanoke Pension Plan, for a four -year term of office, commencing July 1, 2021 and ending June 30, 2025. Given under my hand and the Seal of the City of Roanoke this sixth day of April 2021. e.e � yquc j City Clerk CECELIA F. MCCOY, CHIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov April 6, 2021 Douglas Coffman 1725 Greenwood Road, S. W. Roanoke, Virginia 24015 Dear Mr. Coffman: CECELIA T. WEBB, CIN1C Deputy Cite Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as a member (Builder) of the Building and Fire Code Board of Appeals for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the Building and Fire Code Board of Appeals. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures c: Tina Carr, Secretary, Building and Fire Code Board of Appeals COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, DOUGLAS COFFMAN was reappointed as a member (Builder) of the Building and Fire Code Board of Appeals for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CECELIA F. AICCOY, CHIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCaroanokeva.gov April 6, 2021 Helen Favor 2416 Jefferson Street, S. W. Roanoke, Virginia 24014 Dear Ms. Favor: CECELIA T. WEBB, CHIC Deputy Cite Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as a member (Engineer) of the Building and Fire Code Board of Appeals for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the Building and Fire Code Board of Appeals. Sincerely, Cecelia F. McCoy, CMC v City Clerk Enclosures c: Tina Carr, Secretary, Building and Fire Code Board of Appeals COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, HELEN FAVOR was reappointed as a member (Engineer) of the Building and Fire Code Board of Appeals for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April 4!�4'64� wz� City Clerk CECELIA F. NICCOY, CHIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCaroanokeva.gov April 6, 2021 Charles Waters 3722 Winding Way Road, S. W. Roanoke, Virginia 24015 Dear Mr. Waters: CECELIA T. NVEBB, CI11C Depute Cit%. Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as a member (Citizen -at- Large) of the Building and Fire Code Board of Appeals for athree -year term of and ending June 30, 2024. office, commencing July 1, 2021 d you will find a C ion of Office which m rtificate of you of the Citv of Roanoke located 1 Facility, 315 Church Avenue S W ninistered by the Cl, e third floor of the )urts Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment member is required "to read and become familiar with provisions of Act." and each On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the Building and Fire Code Board of Appeals. Sincerely, 4L4 Cecelia F. McCoy, CMC Enclosures City Clerk c: Tina Carr, Secretary, Building and Fire Code Board of Appeals COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, CHARLES WATERS was reappointed as a member (Citizen -at- Large) of the Building and Fire Code Board of Appeals for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April JL4444&� qq&&�t City Clerk CECELIA F. 11ICCOV, CHIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkgroanokeva.gov April 6, 2021 Laura Eichenlaub 4479 Goodman Road, N. E. Roanoke, Virginia 24014 Dear Ms. Eichenlaub: CECELIA T. WEBB, CMC Depute City Clerk At a regular meeting of the Council of the City of Roanoke that was held on Monday, April 5, 2021, you were reappointed as the Blue Ridge Behavioral Healthcare Board representative of the Court Community Corrections Regional Program Community Criminal Justice Board for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Laura Eichenlaub April 6, 2021 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as the Blue Ridge Behavioral Healthcare Board representative of the Court Community Corrections Regional Program Community Criminal Justice Board. Sincerely, e.e4z&� Cecelia F. McCoy City Clerk Enclosures pc: Krystal Hullette, Director of Court and Community Services, 1717 Peters Creek Road, N. W., Roanoke, Virginia 24017 -2139 Debbie Bonniwell, Chief Executive Officer, Blue Ridge Behavioral Healthcare, 301 Elm Avenue, S. W., Roanoke, Virginia 24016 -4001 COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council, which was held on the fifth day of April 2021, LAURA EICHENLAUB was reappointed as the Blue Ridge Behavioral Healthcare Board representative of the Court Community Corrections Regional Program Community Criminal Justice Board for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April e.e.tz� V�&&j City Clerk CECELIA F. AICCOY, CHIC City Clerk Andrea Trent, Department of Finance Roanoke, Virginia Dear Ms. Trent: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov April 6, 2021 CECELIA T. wEBB, ChIC Deputy Cite Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, April 5, 2021, you were reappointed as a member (Assistant City Manager Designee) of the Defined Contribution Board for a four -year term of office commencing July 1, 2021 and ending June 30, 2025. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member on the Defined Contribution Board. ce J Cecelia F. McCoy, CMC City Clerk Enclosures c: Sherman Stovall, Chair, Defined Contribution Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, ANDREA TRENT was reappointed as a member (Assistant City Manager Designee) of the Defined Contribution Board for a four -year term of office commencing July 1, 2021 and ending June 30, 2025. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CECELIA F. MCCOV, CHIC City Clerk Charnika Elliott 1826 Angus Road, N. W. Roanoke, Virginia 24017 Dear Ms. Elliott: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCq roanokeva.gov April 6, 2021 CECELIA T. NN EBB, Cb1C Depute Cite Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were appointed to replace Anita Wilson as a member of the Fair Housing Board for a three -year term of office ending March 31, 2024. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Fair Housing Board. S, cere Cecelia F. McCoy, CMC City Clerk Enclosures PC: Lara Burleson, Secretary, Fair Housing Board/ w application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, CHARNIKA ELLIOTT was appointed to replace Anita Wilson as a member of the Fair Housing Board for a three -year term of office ending March 31, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CECELIA F. MCCOY, CHIC City Clerk Nicole J. Calhoun 3020 Circle Drive, S. W. Roanoke, Virginia 24018 Dear Ms. Calhoun: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov April 6, 2021 CECELIA T. WEBB, CtiIC Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as a member of the Fair Housing Board for a three - year term of office ending March 31, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member of the Fair Housing Board. S,i r}`Fe re Cecelia F. McCoy, CMC City Clerk Enclosures PC: Lara Burleson, Secretary, Fair Housing Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, NICOLE J. CALHOUN was reappointed as a member of the Fair Housing Board for a three -year term of office ending March 31, 2024. Given under my hand and the Seal of the City of Roanoke this sixth day of April 2021. City Clerk CECELIA F. MCCOY, CIVIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov April 6, 2021 Niki Voudren 6625 Suncrest Drive, S. W. Roanoke, Virginia 24014 Dear Ms. Voudren: CECELIA T. WEBB, CIVIC Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as the Zoo representative of the Mill Mountain Advisory Board for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a representative of the Mill Mountain Advisory Board. S,iq'cere Cecelia F. McCoy, CMC City Clerk Enclosures PC: Nicole Ashby, Secretary, Mill Mountain Advisory Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, Niki Voudren was reappointed as the Zoo representative of the Mill Mountain Advisory Board for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CECELIA F. MCCOY, CIVIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov April 6, 2021 Jason Morgan 382 Albemarle Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Morgan: CECELIA T. WEBB, CIVIC Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as a member of the Mill Mountain Advisory Board for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facilitv, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member of the Mill Mountain Advisory Board. S cer ,- V?2-0, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Nicole Ashby, Secretary, Mill Mountain Advisory Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, Jason Morgan was reappointed as a member of the Mill Mountain Advisory Board for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April eze 'd� "�. V?&dl City Clerk CECELIA F. NICCOY, CNIC City Clerk Roy Mentkow 1624 Blair Road, S. W. Roanoke, Virginia 24015 Dear Mr. Mentkow: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCgroanokeva.gov April 6, 2021 CECELIA T. NVEBB, CHIC Deputy CRY Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as a member (Protected Class /Citizen at Large) of the Personnel and Employment Practices Commission for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member of the Personnel and Employment Practices Commission. Sincerely, � -,� Vim& j Cecelia F. McCoy, CMC City Clerk Enclosures PC: Angelia Vernon, Secretary, Personnel and Employment Practices Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, ROY MENTKOW reappointed as a member (Protected Class /Citizen at Large) of the Personnel and Employment Practices Commission for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CECELIA F. DICCOY, CHIC City Clerk Helen Dean 3013 Soft Drive Roanoke, Virginia 24019 Dear Ms. Dean: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkC roanokeva.gov April 6, 2021 CECELIA T. WEBB, Cn1C Deputy Cite Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were appointed to replace Jeanne Fishwick as a member of the Roanoke Arts Commission for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, e Cecelia F. McCoy, CMC City Clerk Enclosures PC: Melissa Murray, Secretary, Roanoke Arts Commission COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, HELEN DEAN, was appointed to replace Jeanne Fishwick as a member of the Roanoke Arts Commission for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CECELIA F. MCCOV, CHIC City Clerk Karl Willers 110 Salem Avenue, S. E. Roanoke, Virginia 24011 Dear Mr. Willers: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCa roanokeya.gov April 6, 2021 CECELIA T. NVEBB, CDIC Depute- Cite Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were appointed to replace Greg Webster as a member of the Roanoke Arts Commission for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke located on the third floor of the Roanoke City Courts Faci I ity. 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Melissa Murray, Secretary, Roanoke Arts Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, KARL WILLERS, was appointed to replace Greg Webster as a member of the Roanoke Arts Commission for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April 4L4_*'� .�. M&�t City Clerk CECELIA F. NICCOY, CNIC CUN Clerk Timothy Martin 2453 Lofton Road, S. W. Roanoke, Virginia 24015 Dear Mr. Martin: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov April 6, 2021 CECELIA T. WEBB, CMC Depute City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as a member of the Roanoke Arts Commission for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke,_ located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Melissa Murray, Secretary, Roanoke Arts Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, TIMOTHY MARTIN, was reappointed as a member of the Roanoke Arts Commission for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CECELIA F. MCCOY, CMC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: elerkC!roanokeva.gov April 6, 2021 Janet Carty 1709 Greenwood Road, S. W. Roanoke, Virginia 24015 Dear Ms. Carty: CECELIA T. WEBB, CMC Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as a member of the Roanoke Arts Commission for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, C4.e,e � J; Cecelia F. McCoy, CMC City Clerk Enclosures PC: Melissa Murray, Secretary, Roanoke Arts Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, JANET CARTY, was reappointed as a member of the Roanoke Arts Commission for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April 0: �. - P, � . �. V�z � City Clerk CECELIA F. MCCOY, CMC Citv Clerk Macklyn Mosley 103 13th Street, S. W. Roanoke, Virginia 24016 Dear Mr. Mosley: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerkCa roanokeva.gov April 6, 2021 CECELIA T. WEBB, CD1C Depute Cite Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as a member of the Roanoke Arts Commission for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, �.e,e : •�. �f qu&j Cecelia F. McCoy, CMC City Clerk Enclosures PC: Melissa Murray, Secretary, Roanoke Arts Commission COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, MACKLYN MOSLEY, was reappointed as a member of the Roanoke Arts Commission for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CECELIA F. NICCOY, CIVIC City Clerk Amy Morgan 3619 Melcher Street, S. E. Roanoke, Virginia 24014 Dear Ms. Morgan: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov April 6, 2021 CECELIA T. WEBB, CHIC Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021 you were reappointed as a member of the Roanoke Public Library Board for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member of the Roanoke Public Library Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Sheila Umberger, Secretary, Roanoke Public Library Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, AMY MORGAN was reappointed as a member of the Roanoke Public Library Board for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CECELIA F. NICCOY, CHIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov April 6, 2021 Peg McGuire 1755 Driftwood Lane, S. W. Roanoke, Virginia 24018 Dear Ms. McGuire: CECELIA T. WEBB, CHIC Depute Cite Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were appointed as a Commissioner of the Roanoke Redevelopment and Housing Authority to fill the unexpired term of Timothy Witten for a term of office ending August 31, 2022. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Sections 2.2 -3114 and 2.2 -3115, Code of Virginia (1950), as amended, I am required to furnish members of the Roanoke Redevelopment and Housing Authority, Board of Directors with a Financial Disclosure Form. State Code provisions require that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete and return the enclosed form and Oath of Office to the undersigned prior to assuming the duties of your office. Furthermore, Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Peg McGuire April 6, 2021 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a Commissioner of the Roanoke Redevelopment and Housing Authority. Si%perely, • C� Cecelia F. McCoy, CMC City Clerk Enclosures c: David Bustamante, Secretary, Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, PEG MCGUIRE was appointed as a Commissioner of the Roanoke Redevelopment and Housing Authority to fill the unexpired term of Timothy Witten for a term of office ending August 31, 2022. 2021. Given under my hand and the Seal of the City of Roanoke this six day of April City Clerk CECELIA F. NICCOY, CHIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov April 6, 2021 James Revercomb, III 3011 Rosalind Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Revercomb: CECELIA T. WEBB, CHIC Depute Cite Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as a City representative of the Roanoke Valley Greenway Commission for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a City representative of the Roanoke Valley Greenway Commission. Si ere Cecelia F. McCoy City Clerk Enclosures c: Liz Belcher, Roanoke Greenway Coordinator, 1206 Kessler Mill Road, Salem, Virginia 24153 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, JAMES REVERCOMB, III, was reappointed as a City representative of the Roanoke Valley Greenway Commission for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CECELIA F. MCCOY, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov April 6, 2021 Peter Volosin 510 Mountain Avenue, S. W Roanoke, Virginia 24016 Dear Mr. Volosin: CECELIA T. WEBB, CMC Deputy Cite Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, April 5, 2021, you were reappointed as a Citizen representative of the Roanoke Valley - Alleghany Regional Commission for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a Citizen Representative of the Roanoke Valley - Alleghany Regional Commission. Sinc9fely, - IGtt.�c�i �7 • �� Cecelia F. McCoy, CMC City Clerk Enclosures c: Wayne G. Strickland, Executive Director, Roanoke Valley - Alleghany Regional Commission, P. O. Box 2569, Roanoke, Virginia 24010 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, Peter Volosin was reappointed as a Citizen representative of the Roanoke Valley - Alleghany Regional Commission for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CECELIA F. MCCOY, CMC City Clerk Dr. Elda Stanco Downey 375 Allison Avenue, S. W. Roanoke, Virginia 24016 Dear Dr. Downey: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov April 6, 2021 CECELIA T. WEBB, CHIC Deputy Cith Clerk At a regular meeting of the Council of the City of Roanoke, which was held on Monday, April 5, 2021, you were reappointed as a member of the Roanoke Valley - Alleghany Regional Commission for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a representative of the Roanoke Valley - Alleghany Regional Commission. Siryrerel Cecelia F. McCoy, CMC City Clerk Enclosures c: Wayne G. Strickland, Executive Director, Roanoke Valley - Alleghany Regional Commission, P. O. Box 2569, Roanoke, Virginia 24010 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, Dr. Elda Stanco Downey was reappointed as a member of the Roanoke Valley - Alleghany Regional Commission for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April cAz4z" J—. WU&4� City Clerk CECELIA F. hICCOY, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCaroanokeva.gov April 6, 2021 Shaleen Powell 102 Campbell Avenue, S. W. Apartment 4 Roanoke, Virginia 24011 Dear Ms. Powell: CECELIA T. WEBB, CHIC Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office, commencing July 1, 2021 and ending June 30, 2022. Enclosed you will find a certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a City representative of the Visit Virginia's Blue Ridge, Board of Directors. Sipferely, , 2 C�G ..u. . 61 Cecelia F. McCoy, CMC City Clerk Enclosures PC: Landon C. Howard, President, Visit Virginia's Blue Ridge, 101 Shenandoah Avenue, N. W., Roanoke, Virginia 24016 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, SHALEEN POWELL was reappointed as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office, commencing July 1, 2021 and ending June 30, 2022. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CECELIA F. MCCOY, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1 145 E -mail: elerkCxoanokeva.gov April 6, 2021 Ssunny Shah 5848 Old Locke Court, S. W. Roanoke, Virginia 24018 Dear Mr. Shah: CECELIA T. WEBB, CMC Depute City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office, commencing July 1, 2021 and ending June 30, 2022. Enclosed you will find a certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a City representative of the Visit Virginia's Blue Ridge, Board of Directors. Si}pere j- t Cecelia F. McCoy, CMC City Clerk Enclosures PC: Landon C. Howard, President, Visit Virginia's Blue Ridge, 101 Shenandoah Avenue, N. W., Roanoke, Virginia 24016 COMMONWEALTH OF VIRGINIA CITY OF ROANOKE To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, SSUNNY SHAH was reappointed as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office, commencing July 1, 2021 and ending June 30, 2022. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CECELIA F. NICCOY, CNIC City Clerk Annette Lewis 4606 Casper Drive, N. E. Roanoke, Virginia 24019 Dear Ms. Lewis: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov April 6, 2021 At a regular meeting of the Council of the City April 5, 2021, you were reappointed as a City Ridge, Board of Directors for a one -year term ending June 30, 2022. CECELIA T. WEBB, CN1C Deputy City Clerk of Roanoke which was held on Monday, representative of the Visit Virginia's Blue of office, commencing July 1, 2021 and Enclosed you will find a certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a City representative of the Visit Virginia's Blue Ridge, Board of Directors. Sin erely, J. y� 641 Cecelia F. McCoy, CMC City Clerk Enclosures PC: Landon C. Howard, President, Visit Virginia's Blue Ridge, 101 Shenandoah Avenue, N. W., Roanoke, Virginia 24016 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, ANNETTE LEWIS was reappointed as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office, commencing July 1, 2021 and ending June 30, 2022. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CECELIA F. MCCOY, CIVIC Citv Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCa;roanokeva.gov April 6, 2021 John P. Bradshaw, Jr. 3132 Burnleigh Road, S. W Roanoke, Virginia 24014 Dear Mr. Bradshaw: CECELIA T. WEBB, CHIC Deputy Cite Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as the Roanoke City Appointee of the Western Virginia Water Authority for a four -year term of office, commencing July 1, 2021 and ending June 30, 2025. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a City representative of the Western Virginia Water Authority. Sir}pere Cecelia F. McCoy, CMC City Clerk Enclosures PC: Gayle Shrewsbury, Secretary, Western Virginia Water Authority Board, 601 S. Jefferson Street, S. W., Suite 100, Roanoke, Virginia 24011 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, JOHN P. BRADSHAW, JR., was reappointed as the Roanoke City Appointee of the Western Virginia Water Authority for a four -year term of office, commencing July 1, 2021 and ending June 30, 2025. P41YA1 Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CECELIA F. MCCOY, Ch'IC City Clerk Charlsie E. Parker 4501 Autumn Lane, N. W. Roanoke, Virginia 24017 Dear Ms. Parker: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov April 6, 2021 CECELIA T. WEBB, CHIC Depute' City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as a member (Public /Government) of the Youth Services Citizen Board, for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church, Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the Youth Services Citizen Board. Sincprely, Cecelia F. McCoy, CMC City Clerk Enclosures c: Angie O'Brien, Secretary, Youth Services Citizen Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, CHARLSIE E. PARKER was reappointed as a member (Public /Government) of the Youth Services Citizen Board, for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CECELIA F. MCCOY, CNIC City Clerk James M. O'Hare Youth Haven Roanoke, Virginia 24018 Dear Mr. O'Hare: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov April 6, 2021 CECELIA T. WEBB, CMC Depute Cite Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as a member (Public /Government) of the Youth Services Citizen Board, for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Enclosed You will find a Certificate of your rea ointment and an Oath or Affirmation of Office which must be administered bit the Clerk of the Circuit Court of the Cit of Roanoke located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the Youth Services Citizen Board. Sin erely, V-y&67 Cecelia F. McCoy, CMC City Clerk Enclosures c: Angie O'Brien, Secretary, Youth Services Citizen Board COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, JAMES M. O'HARE was reappointed as a member (Public /Government) of the Youth Services Citizen Board, for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April 4L4.'t'e� V?U&l City Clerk CECELIA F. MCCOY, Ch1C City Clerk Dina Hackley -Hunt 3356 Green Ridge Court Roanoke, Virginia 24019 Dear Ms. Hackley -Hunt: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov April 6, 2021 CECELIA T. WEBB, CMC Depute City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as a member (Citizen -at- Large) of the Youth Services Citizen Board, for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the Youth Services Citizen Board. Sir ere - Cecelia F. McCoy, CMC City Clerk Enclosures c: Angie O'Brien, Secretary, Youth Services Citizen Board COMMONWEALTH OF VIRGINIA CITY OF ROANOKE To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, DINA HACKLEY -HUNT was reappointed as a member (Citizen -at- Large) of the Youth Services Citizen Board, for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April �7z4eA� ".�. Vq&d&j City Clerk CECELIA F. MCCOV, CHIC Citti Clerk Anita J. Price 3101 Willow Road, N. W. Roanoke, Virginia 24017 Dear Ms. Price: At a regular meeting o April 5, 2021, you were Citizen Board to fill th e ending June 30, 2021; ending June 30, 2024. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov April 6, 2021 CECELIA T. WEBB, CMC Depute City Clerk f the Council of the City of Roanoke which was held on Monday, appointed as a member (Citizen -at- Large) of the Youth Services unexpired term of office of John R. F. Lewis (Citizen -at- Large) and for a three -year term of office, commencing July 1, 2021 and Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Youth Services Citizen Board. Sierel Cecelia F. McCoy, CMC City Clerk Enclosures c: Angie O'Brien, Secretary, Youth Services Citizen Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, ANITA J. PRICE was appointed as a member (Citizen -at- Large) of the Youth Services Citizen Board to fill the unexpired term of office of John R. F. Lewis (Citizen -at- Large) ending June 30, 2021; and for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CECELIA F. MCCOY, CivIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov April 6, 2021 The Honorable Vivian Sanchez -Jones Council Member Roanoke, Virginia Dear Council Member Sanchez - Jones: CECELIA T. WEBB, CMC Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were appointed as a member (Public /Government) of the Youth Services Citizen Board to fill the unexpired term of office of Anita J. Price (Public /Government) ending June 30, 2022. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Siy}cere� � • �� Cecelia F. McCoy, CMC City Clerk Enclosures c: Angie O'Brien, Secretary, Youth Services Citizen Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, VIVIAN SANCHEZ -JONES was appointed as a member (Public /Government) of the Youth Services Citizen Board to fill the unexpired term of office of Anita J. Price (Public /Government) ending June 30, 2022. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CECELIA F. NICCOY, ChIC Cite Clerk Jayveon Tucker 425 Eugene Drive, N. W. Roanoke, Virginia 24017 Dear Mr. Tucker: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCa roanokeva.gov April 6, 2021 CECELIA T. WEBB, CHIC Depute City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as a member (Student /Patrick Henry High School) of the Youth Services Citizen Board for a one -year term of office, commencing July 1, 2021 and ending June 30, 2022. Enclosed you will find a certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member (Student /Patrick Henry High School) of the Youth Services Citizen Board. Sincerely, e_o,� ` . wu&�t Cecelia F. McCoy, CMC City Clerk Enclosures pc: Angela O'Brien, Secretary, Youth Services Citizen Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, JAYVEON TUCKER was reappointed as a member (Student /Patrick Henry High School) of the Youth Services Citizen Board for a one -year term of office, commencing July 1, 2021 and ending June 30, 2022. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CECELIA F. NICCOY, CHIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov April 6, 2021 Kennady Wade 3866 Winding Way Road, S. W. Roanoke, Virginia 24015 Dear Ms. Wade: CECELIA T. WEBB, CMC Depute City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as a member (Student Alternate /Patrick Henry High School) of the Youth Services Citizen Board for a one -year term of office, commencing July 1, 2021 and ending June 30, 2022. Enclosed you will find a certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member (Student Alternate /Patrick Henry High School) of the Youth Services Citizen Board. Sincerely, 644&�, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Angela O'Brien, Secretary, Youth Services Citizen Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, KENNADY WADE was reappointed as a member (Student Alternate /Patrick Henry High School) of the Youth Services Citizen Board for a one -year term of office, commencing July 1, 2021 and ending June 30, 2022. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CECELIA F. NICCOY, CHIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov April 6, 2021 Christion Bryant 3424 Courtland Road, N. W. Roanoke, Virginia 24012 Dear Mr. Bryant: CECELIA T. WEBB, CNIC Deput.N Cite Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 5, 2021, you were reappointed as a member (Student/William Fleming High School) of the Youth Services Citizen Board for a one -year term of office, commencing July 1, 2021 and ending June 30, 2022. Enclosed you will find a certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member (Student/William Fleming High School) of the Youth Services Citizen Board. Sincerely, g� e4446u �.% Cecelia F. McCoy, CMC City Clerk Enclosures pc: Angela O'Brien, Secretary, Youth Services Citizen Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of April 2021, CHRISTION BRYANT was reappointed as a member (Student/William Fleming High School) of the Youth Services Citizen Board for a one -year term of office, commencing July 1, 2021 and ending June 30, 2022. 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk