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Home My WebLink AboutCouncil Actions 04-19-21ROANOKE CITY COUNCIL REGULAR SESSION APRIL 19, 2021 2:00 P.M. CITY COUNCIL CHAMBER AGENDA COBB 42034 - 041921 The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge 1. Call to Order - -Roll Call. All Present. (Council Member Bestpitch participated by electronic means). The Invocation was delivered by The Reverend Jeff Wilson, Pastor, Huntington Court Methodist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, April 22 at 7:00 p.m., and Saturday, April 24 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. 1 ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: Economic Development Authority — one vacancy Fair Housing Board — one vacancy Mill Mountain Advisory Board — one vacancy Parks and Recreation Advisory Board — one vacancy Personnel and Employment Practices Commission — two vacancies Roanoke Arts Commission — two vacancies Roanoke Public Library Board — two vacancies Roanoke Valley - Alleghany Regional Commission — one vacancy Towing Advisory Board — one vacancy (Citizen at- large) Visit Virginia's Blue Ridge — one vacancy Youth Services Citizen Board — one vacancy Access the City's homepage to complete an online application for the abovementioned vacancies. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring the week of April 12 - 16, 2021 as Youth Violence Prevention Week. Council Member Sanchez -Jones presented the Proclamation to Anita J. Price, former Vice - Mayor, Member of City Council and Member oft the Youth Services Citizen Board. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. If deemed appropriate, matters will be referred to the City Manager for response, recommendation or report to the Council. Due to the recent increase and severity in COVID -19 cases in the City of Roanoke, out of an abundance of caution, the Roanoke City Council has determined that temporary changes are necessary. Roanoke City Council Members will continue to meet in person in City Council Chamber, observing all recommended safety protocols while members of the community wishing to address the City Council during Hearing of Citizens Upon Public Matters are required to participate virtually or via email by 2 contacting the City Clerk's Office at clerk(8roanokeva gov and (540) 853- 2541, by 12:00 p.m., on April 19. The Council Chamber will not be accessible to the general public during the meeting. The meeting will continue to be broadcast via RVTV -3 and on the City's Facebook account. Barbara Duerk, 2607 Rosalind Avenue, S. W., addressed the Council with regard to a transportation HUB for Southwest Virginia with connection to all places around the world. 4• CONSENT AGENDA: (APPROVED 7 -0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C -1 A communication from the City Clerk advising of the resignation of Crystal Hall as a member of the Youth Services Citizen Board, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-2 A communication from the City Clerk advising of vacancies on the Personnel Employment Practices Commission created by the out of State relocations of Savannah Taylor and Rick Morrison for terms of office ending June 30, 2021 and June 30, 2022, respectively. RECOMMENDED ACTION: Received and filed. C -3 A communication from the City Manager transmitting the FY 2021 City Manager Transfer Report for the third quarter ended March 31, 2021. RECOMMENDED ACTION: Received and filed. C -4 Reports of qualification of Taisha Steele, The Reverend Tim Harvey and Nicole Ross as membersJof the Gun Vi�olle ce Prevention Commission for a one -year term of office, a two -year term of office and three -year terms of office; commencing April 1, 2021 and ending March 31, 2022, March 31, 2023 and March 31, 2024, respectively. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 3 6. PETITIONS AND COMMUNICATIONS: a. Presentation by Roanoke College students with regard to recommendations to the City on increasing the Municipal Equality Index (MEI) produced annually by the Human Rights Campaign. LGBTQ Issues Class, Spokespersons. (Sponsored by Council Members Cobb and Jeffrey) Received and filed. b. Request of the Roanoke Regional Airport Commission to present its proposed 2021 - 2022 Operating Budget and Proposed Capital Expenditures. David S. Jeavons, Interim Executive Director, Spokesperson. (Sponsored by the City Manager) Adopted Resolution No. 42034 - 041921. (7 -0). C. Request of the Roanoke Valley Resource Authority to present its proposed 2021 - 2022 Annual Budget. Daniel D. Miles, Chief Executive Officer, Spokesperson. (Sponsored by the City Manager) Adopted Resolution No. 42035 - 041921. (7 -0). 7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER. a. CITY MANAGER: BRIEFINGS: • Annual Public Safety Update (Fire) _ Received and filed. 20 minutes ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the Summer Food Program Grant from the Virginia Department of Education. Adopted Resolution No. 42036- 041921 and Budget Ordinance No. 42037 - 041921. (6 -0, Mayor Lea was not present when vote was recorded). 2. Authorization of an encroachment in the City's right -of -way al various locations for the installation of five Visit Virginia's Blue Ridge wayfinding kiosks. Adopted Ordinance No. 42038- 040521. (6 -0, Mayor Lea was not present when vote was recorded). 0 COMMENTS OF THE CITY MANAGER. NONE. 8. REPORTS OF COMMITTEES: a. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 42039 - 041921. (7 -0). b. A report of certain Authorities, Boards, Committees and Commissions in which City Council serve as liaisons or appointees. Council Member Cobb gave an update of the Gun Violence Prevention Commission. Council Member Bestpitch advised of his service on the search committee for replacement of Wayne Strickland, Executive Director, Roanoke Valley - Alleghany Regional Commission who would retire after 42 years; and announced that the next Legislative Meeting would be held on May 3. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. A resolution concurring in the appointment of a Deputy City Manager, effective July 1, 2021. Adopted Resolution No. 42040 - 041921. (7 -0) 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Mayor Lea announced that the Roanoke City & Alleghany Health Districts invites the general public age 16 and up to get vaccinated for COVID -19. 5 Mayor Lea enthusiastically congratulated the William Fleming High School Fleming football team for winning the Region 5D championship, the Colonels first region championship win since 2003! b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. NONE. 12. RECESSED - 5:04 P.M. THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL 7:00 P.M., IN THE CITY COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. D ROANOKE CITY COUNCIL REGULAR SESSION APRIL 19, 2021 7:00 P.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA Call to Order - -Roll Call. All Present. (Council Member Bestpitch participated by electronic means). The Invocation was delivered by The Reverend Serenus T. Churn, Jr., Pastor, High Street Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE: Tonight's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, April 22 at 7:00 p.m., and Saturday, April 24 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. A. PUBLIC HEARINGS: 1. Consideration of proposed amendments to the City's 2015 — 2019 Consolidated Plan. Robert S. Cowell, Jr., City Manager. Adopted Resolution No. 42041- 041921. (7 -0). 7 2. Receive views of citizens with regard to the 2019 — 2020 HUD Annual Action Plan, to be acted upon at the May 3, 2021 City Council Meeting. 3. Proposal of the City of Roanoke to consider an amendment for a tax in the amount of $0.05 on each disposable plastic bag provided grocery store, convenience store, and drugstore etaersolocated within the City of Roanoke. Robert S. Cowell, Jr., City Manager. The matter was tabled until the regular meeting of Council on May 17, 2021 at 7:00 p.m. 4. Proposal of the City of Roanoke to consider the relocation of two polling Places within the City for voter precincts No. 5, East Gate and No. 9, Highland. Timothy R. Spencer, City Attorney. Adopted Ordinance No. 42042 - 041921. (7 -0). 5. Receive views of citizens with regard to the appointment of three Roanoke City School Board Trustees for three -year terms of office, each, commencing on July 1, 2021. The candidates are Mark K. Cathey, Diane M. Casola, Michael L. Cherry, II, Byron L. Hamlar and Jennifer Owen- O'Quill. No action taken. B. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. If deemed appropriate, matters will be referred to the City Manager for response, recommendation or report to the Council. Due to the recent increase and severity in COVID -19 cases in the City of Roanoke, out of an abundance of caution, the Roanoke City Council has determined that temporary changes are necessary. Roanoke City Council Members will continue to meet in person in City Council Chambers, observing all recommended safety protocols while members of the community wishing to address the City Council during Hearing of Citizens Upon Public Matters are required to participate virtually or via email by contacting the City Clerk's Office at clerkRroanokeva qov and (540) 853- 2541, by 12:00 p.m., on April 19. The Council Chamber will not be accessible to the general public during the meeting. The meeting will continue to be broadcast via RVTV -3 and on the City's Facebook account. 8 C. Barbara Andes, 2803 Rosalind Avenue, S. W., addressed the Council, by electronic means, to express dissatisfaction with regard to a denied FOIA request for School Board applications for appointment. Freeda Cathcart, 2516 Sweetbrier Avenue, S. W., addressed the Council, by electronic means to urge the Council to select the best candidate for the school division. ADJOURNED - 9:48 P.M. 0 CECELIA F. MCCOY, CHIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkC roanokeva.gov April 20, 2021 Reverend Jeff Wilson, Pastor Huntington Court United Methodist Church 3333 Williamson Road, N. W. Roanoke, Virginia 24012 Dear Reverend Wilson: CECELIA T. NVEBB, CHIC Deputy City Clerk On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, April 19, 2021. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sin erel Cecelia T. Webb, CIVIC Deputy City Clerk VAr M, yor NATIONAL YOUTH VIOLENCE PREVENTION WEEK WHEREAS, the National Youth Violence Prevention Week raises awareness to educate students, teachers, school administrators, counselors, school resource officers, school staff, parents, and the public on effective ways to prevent or reduce youth violence; WHEREAS, the safety and well -being of many students, teachers and school staff are unnecessarily jeopardized each day by violence, and far too frequently we hear about instances of isolation, bullying, self -harm and violence in our schools and communities; WHEREAS, the Sandy Hook Promise Know the Signs program teaches children and teens how to recognize signs of potential violence in their schools before it happens and provides tools for intervention; WHEREAS, young people who are isolated can fall victim to bullying, violence and /or depression, causing them to pull away_1rom society, struggle with learning and developing, and possibly choose to hurt themselves or others; WHEREAS, the goal of Know the Signs is to foster long -term connectedness and greater inclusion, and to create a culture and community of upstanders; WHEREAS, the youth of our country are working to enhance the learning environments by reducing social isolation, speaking up when they see youth at risk of harming themselves and others; and WHEREAS, schools, school districts, and communities from across the country are uniting to protect our most vital resource - our youth. NOW, THEREFORE, 1, Sherman P. Lea, Sr., Mayor of the City of Roanoke, Virginia, recognize April 12 through 16, throughout this great, seven -time All - America City, as National Youth Violence Prevention Week. Given under our hands and the Seal of the City of Roanoke this nineteenth day of April in the year two thousand and twenty-one. Sherman P. Lea, Sr., Mayor ATTEST: 4 * AC ;", ecelia F. McCoy, City Clerk CECELIA F. MCCOY City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk@roanokeva.gov April 20, 2021 Crystal Hall 3509 Hartland Road, S. W. Roanoke, Virginia 24015 Dear Ms. Hall: CECELIA T. WEBB, CMC Deputy City Clerk A communication from the City Clerk advising of your resignation as a member of the Youth Services Citizen Board was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, April 19, 2021. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Youth Services Citizen Board from March 4, 2019 to March 22, 2021. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, �1444" "�. Y-/��zdaj Cecelia F. McCoy, CMC City Clerk Enclosure CERTIFICATE OF APPRECIATION PRESENTED TO Crystal Hall AS A MEMBER OF THE YOUTH SERVICES CITIZEN BOARD FROM MARCH 4, 2019 TO MARCH 22, 2021 ON THIS 20TH DAY OF APRIL 2021 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: Ike SHERMAN P. LEA. SR. MAYOR ATTEST: �Iz4d� .*.. v?&&j CECI,LIA P. MCCOY CITY CLERK CECELIA F. MCCOY, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk@roanokeva.gov April 19, 2021 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia CECELIA T. WEBB, CMC Deputy City Clerk Dear Mayor Lea and Members of Council: This is to advise that Crystal Hall has tendered her resignation as a member of the Youth Services Citizen Board, effective immediately. Sincerely, 74'e l.Qc�r� V -�U&j Cecelia F. McCoy, CMC City Clerk Resignation Aisha Johnson Y ',: RRHA Crystal Hall 03/22/2021 08:48 AM Angela O'Brien, Andrea Johnson, Anita Price Aisha Johnson /Employees /City_of_Roanoke "RRHA Crystal Hall" <chall @rkehousing.org> Ang,-Ia O'Brien iEmpioyees /City_ o#Roano� o6d)City_af_Roanokr, Andrea �Ofl(150 i E.I7i Jl )'y' E , IY _.i3f i }Ort(i) : ^iii iY f qf_ Roanokke, Anita Vrice Emi loyves'CiY, Roarioke,WCityof Roanoke .. _ . . This message has been replied to. Crystal, Congratulations on the new position. I hate to see you go. You've always been a strong supporter of the Board. I've copied Angela O'Brien in the City Manager's Office and Andrea Johnson in the Clerk's Office. I hope our paths continue to cross. I've always enjoyed working with you. Respectfully, Aisha Johnson Office of Economic Development City of Roanoke (540) 853 -5661 CECELIA F. MCCOY, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk@roanokeva.gov April 19, 2021 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: CECELIA T. WEBB, CMC Deputy City Clerk This is to advise of vacancies on the Personnel and Employment Practices Commission created by the out of State relocation of Savannah Taylor and Rick Morrison for terms of office ending June 30, 2021 and June 30, 2022, respectively. Sincerely, Cecelia F. McCoy, CMC City Clerk CITY COUNCIL AGENDA • r � 3 To: Honorable Mayor and Members of City Council Meeting: April 19, 2020 Subject: FY2021 City Manager Transfer Report Background: Under City Code Section 2 -121, the Director of Finance shall report quarterly to City Council any City Manager Transfers in excess of one hundred thousand dollars ($100,000) between funds, as well as between project and program accounts in the capital project fund and grant fund. Recommended Action: Receive and file the attached City Manager Transfer report for the 3rd quarter ended March 31, 2021. CGL'C� Bob S. Cowell City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Deputy City Manager W. Brent Robertson, Asst. City Manager for Community Development Amelia C. Merchant, Director of Finance City of Roanoke, Virginia Report of City Manager Transfers Three Months Ended March 31, 2021 (Unaudited) Transfer Number Date Explanation From To Amount Transfer unused E911 Wireless Expendible Equipment, Board funds for FY20 to Captial telephone, Foster care IV- CMT21 -00004 1/7/2021 Projects E911 E, etc. Approp from Gen Rev 216,228 Transfer FY21 approved One - Time funds for Underground Fuel Storage Tank & System CMT21 -00010 1/22/2021 Replacement Misc & Special Projects Approp from Gen Rev 200,000 Purchase of parking lot behind police station Tax ID 1011319 & CMT21 -00011 1/26/2021 1011320 Capital Projects Cont Approp from Gen Rev 350,027 Transfer funding for River's Edge Approp from 2019 Ban CMT21 -00013 1/28/2021 North Restroom project Funds Approp from 2019 Ban Funds 462,849 Cares Funds back to accounts to Advantge upgrade, GHR CMT21 -00021 CMT21 3/3/2021 use Radio Conversion Lawson Upgrade, Mobile Assessors, REC Conn, Cont 496,841 -00022 3/4/2021 Based on the budget overage E -911 Ugradges E -911 Comm Center 304,000 Transfer to cover Blue Hill Project 13th St SW over NSRW CMT21 -00026 3/22/2021 Settlement Bridge -2017 Bonds RCIT Project IMP -2017 Bonds 170,000 13th St SW over NSRW PWSC - 2017 Bonds, 13th St CMT21 -00027 3/23/2021 Transfer old bond funds to active Bridge -2017 Bonds, SW over NSRW Bridge -2021 projects PWSC - 2021 Bonds Bonds 849,316 Notes: Under City Code section 2 -121, the City Manager has authority to make transfers of any amount within or between funds during the fiscal year and after June 30th to ensure proper expenditure reporting and budgetary controls for the prior fiscal year. The scope of this report is limited to transfers in excess of $100,000 between funds and between project/program accounts in the Capital Project Fund and Grant Fund. CMT's marked with an asterisk denotes that multiple lines of monies transferred amounted to be above the $100,000. All CMT's not marked with an asterisk have at least a single line item that amounted to over $100,000. View workflow details Funds Transfer (CMT21- 00004) Management & Budget - InterDepartment Transfer Requested by Katie Davis ors {) Y t� 1)t -2i 1! 1) � Page down to vier complete workflow history, e . r ._ �.0 � Department Management & Budget Type: InterDepartment Fiscal Year: 2020 Director Vanessa Bohr Assistant CM Yes Approval? Division none City Mgr No Manager Approval? Other Finance Dir. No Reviewers Approval? Assistant CM Sherman Stovall Reason For Transfer of unused E911 Transfer Wireless Board funds for FY20 out of the General Fund and into a Capital Project to be used for E911 purposes due to the restrictions on the use of these funds. Transfer is being made after year -end clean up, and therefore pulling from various accounts in the GF. Increase the following, accounts: Account Name Account Number Amount 1 APPROP FROM GENERAL REVENUE WEF- 0123 -08- 430 - 9870 -9003 $216,228.00 TOTAL $216,228.00 Decrease the following accounts: Account Name Account Number Amount 1 EXPENDABLE EQUIPMENT (<$5000) WE2- 0311 -01- 430 - 4131 -2035 $26,128.00 2 TELEPHONE C12- 0311 -01- 430 -4130 -2020 $34,783.00 3 TECHNOLOGY MAINTENANCE CONTRACTS C12- 0311 -01- 430 - 4130 -2555 $9,539.00 4 XEROX LEASE C12- 0311 -01- 430 - 4130 -3045 4,084 5 MAINTENANCE - EQUIPMENT RS6- 0123 -01- 430 - 4170 -2048 $3,840.00 6 CONTINGENCY CT2- 0800 -01- 300 - 9410 -2199 $61,331.00 7 FOSTER CARE IV -E (100 %) SN4- 0531 -01- 630 - 5311 -3115 $76,523.00 TOTAL $216,228.00 View workflow details Funds Transfer (CMT21- 00010) Management & Budget - InterDepartment Transfer Page down to view complete workflow history. Re<1�a�:stc;c� y �iatEC; Davis c5r� t)1112i��'1 4:��;�4 1=F��€ Department Management & Budget Director Mark Jamison Division Christopher Blakeman Manager Other Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 APPROP FROM GENERALREVENUE Decrease the following accounts: Account Name 1 MISCELLANEOUS 2 SPECIAL PROJECTS Type: InterDepartment Fiscal Year: 2021 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For Transfer of FY21 approved Transfer One -Time funds for Underground Fuel Storage Tank & System Replacements. Part of this funding was previously transferred to an operating account, and is now being moved to the appropriate capital account. Account Number Amount BPS - 1280 -08- 530 - 3083 -9003 $200,000.00 TOTAL $200,000.00 Account Number Amount CT2- 0800 -01- 300 - 9410 -2170 $150,000.00 ER2- 0126 -01- 530 - 1214 -2034 $50,000.00 TOTAL $200,000.00 View workflow details 1992 2021 Iu,:if77�4,tlr t .>iul)i ft %i "tr Ai izii his Rf,Ssetved VV.roa .cif:e View workflow details Funds Transfer (CMT21- 00011) Management & Budget - InterDepartment Transfer Requested by Paul Woi-kinan on 01126/202-1 03:55:27 PINA Page down to view Complete workflow history. Department Management & Budget Type: InterDenartment Director Amelia Merchant Division none Manager Other Sam Roman Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 APPROPRIATION FROM GENERAL REVENUE Decrease the following accounts: Account Name 1 CAPITAL PROJECT CONTINGENCY 1992- 202! Fiscal Year: 2021 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For Purchase of parking lot behind Transfer police station: Tax ID 1011319 and 1011320. Account Number Amount PDC-0020-08-640-9021-9003 $350,027.00 TOTAL $350,027.00 Account Number Amount RSV-0028-08-530-9575-9220 $350,027.00 TOTAL $350,027.00 View workflow details View workflow details Funds Transfer(CMT21-00013) Parks & Recreation - IntraDepartment Transfer Requested by Nicole Ashby on 01/28/2021 02:31:30 PM Page down to View complete workflow history. Department Parks & Recreation Tvnpu Jn#rn r% rt Director Michael Clark Division Nicole Ashby Manager Other Reviewers Assistant CM Brent Robertson Increase the following accounts: Account Name 1 APPROP FROM 2019 BAN FUNDS Decrease the following accounts: Account Name 1 APPROP FROM 2019 BAN FUNDS Fiscal Year: 2021 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For Transfer funding for River's Transfer Edge North Restroom project. Account Number Amount REN-0022-08-620-9580-9392 $462,849.00 TOTAL $462,849.00 Account Number Amount PRT-0610-08-620-9770-9392 $462,849.00 TOTAL $462,849.00 View workflow details �ew workflow details Funds Tra sfer(CMT21-O0021)Dap rtmmntOfTemhno|ogy'|ntraDe�dmentT�ns�r ^ � � ��oe��tm��Mm ~ wv��M�vw��tmm, ----- Requested by8ascy��e�� 02�8�D8�� ~^ Department Department Of Type: /mtrg0wpartmmnt Technology Fiscal Year: 2021 Director Vanessa Bohr Assistant CM Yes Approval? Division Frank Vineyard City Mgr No YWonoQar Approval? � Other Finance Dir. No R�vi��axm Approval? Assistant CM Sherman Stovall Reason For Cares Funds back Vnaccounts � Transfer for use. Increase the following oaccounts: Account Name Account Number Amount 1 ADVANTAGE UPGRADE ADU'0133'08'430'9249-0003 $30000000 2 GHRLAVVS(]NUPGRADE LAU'0123'08-430'0243-9003 $71'841 UO 3 MOBILE ASSESSORS yNOA'0123'08'43O'8280-8003 $5O'00OU0 4 REC{�ENTERCC)NNECTIV|TY REC'0123'08-430-9322'9003 $2O'0000O 5 CONTINGENCY CTY'0123'08'430-8866'9003 $155'00OOO TOTAL $490.841.00 Decrease the following accounts: Account Name Account Number Amount 1 RADIO CONVERSION RCV'0123'08'430-9480'8003 $496.841.00 TOTAL $490.841.00 View workflow details �/*92 umSu lo" 000�/n�xR�h�R�m�ny�vNn�w�� View workflow details Funds Transfer (CMT21- 00022) Department Of Technology - IntraDepartment Transfer Page clown to view complete workflow history. Requested by e =acy �ir�j on 0;31t�412.21 i:53:;Z1 P�,�9 Department Department Of Type: IntraDepartment Technology Fiscal Year: 2021 Director Vanessa Bohr Division Sonya Roman Manager Other Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 E911 COMMUNICATIONS CENTER TECHNOLOGY FY20 Decrease the following accounts: Account Name 1 E -911 UPGRADES SOFTWARE /HARDWARE C FY19 Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For Based on the budget overage. Transfer Account Number Amount ECC- 0123 -08- 430 - 9273 -9003 $304,000.00 TOTAL $304,000.00 Account Number Amount WE F-01 23-08-430-9870-9003 $304,000.00 TOTAL $304,000.00 View workflow details Zz` 1912- 2021 i-'ct!7 }'r cd( wo1u110?).3 . !;N, .Hl; , J ht¢ f- t cd View workflow details Funds Transfur�MT21�0U�)��ine�inQ-| Transfer � � - � � . _ ��m�m��wn workflow ---'"--~~~~~ ~^ Department Engineering Type: |ntn*Depmrtmemt Fiscal Year: 2021 Director Mark Jamison Assistant CM No Approval? Division Luke Pugh City Mgr No Manager Approval? (]Uler FinoncmOir ' No � Reviewers s Approval? Assistant CM Sherman Stovall � Reason For Transfer required Uo cover the Transfer Blue Hill Project Settlement - 'Increase the following accounts: Account Name Account Number Amount 1 RC|T PROJECT |[NP-2017BONDS R/yN'0024'08'530'9490'9385 $170.000.00 TOTAL $170,000.00 Decrease the following accounts: Account Name Account Number Amount 1 13TH GTGVVOVER NGRVV BR[OGE'�017B[)NDS TTH'0O�4'0O'530'95Q5-0385 $170.000.00 TOTAL $170.000.00 View workflow details �1992 2V2, T�an:wxx�x:mm�*cAxpigVjtxRane�vedwm�hv�* View workflow details Funds Trr'ansfer (CMT21- 00027) Management & Budget - InterDepartment Transfer Pane down to view complete workflow history. Requested by Yen Ha on 03/23/2021 02:45-134 P Department Management & Budget Type: InterDepartment Fiscal Year: 2021 Director Mark Jamison Division Luke Pugh Manager Other Jeffrey Powell Reviewers Assistant CM Sherman Stovall Increase the following accounts: Account Name 1 PWSC - 2017 BOND FUNDS 2 13TH ST SW OVER NSRW BRIDGE RENO - 2021 BOND FUNDS Decrease the following accounts: Account Name 1 13TH ST SW OVER NSRW BRIDGE RENO - 2017 BOND FUNDS 2 PWSC - 2021 BOND FUNDS Assistant CM Yes Approval? City Mgr No Approval? Finance Dir. No Approval? Reason For Tramsfer old bond funds to Transfer projects are currently active Account Number Amount PSC- 0020 -08- 440 - 9239 -9385 $424,658.00 TTH- 0024 -08- 530 -9595 -9600 $424,658.00 TOTAL $849,316.00 Account Number Amount TTH- 0024 -08- 530 - 9595 -9385 $424,658.00 PSC- 0020 -08- 440 - 9239 -9600 $424,658.00 TOTAL $849,316.00 View workflow details .. i X27 . � lx4 ; f j e. 'd CECELIA F. MCCOY, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: elerkCroanokeva.gov April 20, 2021 The Honorable Joseph L. Cobb Council Member Roanoke, Virginia Dear Council Member Cobb: CECELIA T. WEBB, CMC Deputy City Clerk This is to advise you that Taisha Steele, Elliott Major, Shakira Williams, The Reverend Tim Harvey and Nicole Ross have qualified as members of the Gun Violence Prevention Commission for a one -year term of office, a two -year term of office and three -year terms of office; commencing April 1, 2021 and ending March 31, 2022, March 31, 2023 and March 31, 2024, respectively. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Taisha Steele, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Gun Violence Prevention Commission for a one -year term of office, commencing April 1, 2021 and ending March 31, 2022, according to the best of my ability. (So help me God.) TAI HA STEELE The foregoing oath of office was taken, sworn to, and subscribed before me by Taisha Steele this 7 day of AOL, 2021. Brenda S. Hamilton, Clerk of the Circuit Court Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Elliott Major, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Gun Violence Prevention Commission for a two -year term of office, commencing April 1, 2021 and ending March 31, 2023, according to the best of my ability. (So help me God.) ELLIOTT M The foregoing oath of office was taken, sworn to, and subscribed before me by Elliott Major this day of 2021. Brenda S. Hamilton, Clerk of the Circuit Court By Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: 1, Shakira Williams, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Gun Violence Prevention Commission for a two -year term of office, commencing April 1, 2021 and ending March 31, 2023, according to the best of my ability. (So help me God.) I 1 n SHAKIRA WILLIA The foregoing oath of office was taken, sworn to, and subscribed before me by Shakira Williams this J-2 day of 2021. Brenda S. Hamilton, Clerk of the Circuit Court By , Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Nicole Ross, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Gun Violence Prevention Commission for a three -year term of office, commencing April 1, 2021 and ending March 31, 2024, according to the best of my ability. (So help me God.) NICOLE ROSS The foregoing oath of office was taken, sworn to, and subscribed before me by Nicole Ross this 13 day of i 1 2021. Brenda S. Hamilton, Clerk of the Circuit Court By - 4 Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Reverend Tim Harvey, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Gun Violence Prevention Commission for a three -year term of office, commencing April 1, 2021 and ending March 31, 2024, according to the best of my ability. (So help me God.) REVEREND TIM HARVEY The foregoing oath of office was taken, sworn to, and subscribed before me by Reverend Tim Harvey this day of 2021. Brenda S. Hamilton, Clerk of the Circuit Court By %� ,Clerk OLE SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 Email: clerk @roanokeva.gov April 19, 2021 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: Council Members William D. Bestpitch Joseph L. Cobb Robert L. Jeffrey, Jr. Stephanie Moon Reynolds Vivian Sanchez -Jones Patricia White -Boyd We jointly sponsor a request of Dr. Samantha Rosenthal's, LGBTQ Issues Class, Roanoke College, to present information with regard to increasing the City of Roanoke's Municipal Equality Index (MEI) score, at the regular meeting of City Council to be held on Monday, April 19, 2021, at 2:00 p.m. Sincerely, Joseph L. Cobb Council Member Robert L. Jeffrey, Jr. Council Member JLC /RLJ:ctw April 15, 2021 Dear Mayor Lea and Colleagues, Along with Councilmember Jeffrey, we are honored to co- sponsor a presentation by five Senior Roanoke College Students on the city's MEI (Municipal Equality Index) Scorecard. These students are part of Dr. Samantha Rosenthal's course on LGBTQ issues and their collaborative work includes research on a specific LGBTQ issue, collaborating with a community partner on the development of this issue, writing individual papers on the issue, and making presentations to their cohorts and in a public formal setting. Their presentation today is on the key components of the Municipal Equality Index and recommendations on how we as a city can improve our score. The Municipal Equality Index was designed by the HRC (Human Rights Campaign) Foundation to help residents learn how inclusive their city's laws and policies are of LGBTQ people. The index includes five categories, with the possibility of 100 points: • Non - discrimination laws • Municipality as Employer • Municipal Services • Law Enforcement • Leadership on LGBTQ Equality Two years ago, Councilmember Djuna Osborne, City Manager Bob Cowell, Aisha Johnson, Luke Priddy and I met to review our scorecard and determine how we could improve our score. Our score at the time was 12. Since that time, we have increased the score to 22 and 54. The significant increase over the past year is due to the state's adoption of the Virginia Values Act, including protections from non - discrimination including sexual orientation and gender identity. Our Council supported this through our legislative agenda priorities. Included with this letter is our current scorecard. The MEI Standards for Credit can be read at this link: https: / /www.hrc.org/ resources / standards - for - credit -on- the -mei. We are grateful to these Roanoke College students for their willingness to partner with us to increase our score and continue our growth as a diverse, equitable and inclusive city. I also want to express thanks to Bob Cowell and Angie O'Brien for their assistance with this effort. Sincerely, Joseph L. Cobb City Council Member E3HUMAN RIGHTS CAMPAIGN ROANOKE, VIRGINIA 1i2 2020 MUNICIPAL EQUALITY INDEX SCORECARD 1. Non- Discrimination Laws STATE COUNTY MUNICIPAL AVAILABLE This category evaluates whether the basis Employment 5 0 0 5 discrimination on of sexual orientation and gender identity is prohibited by the city, county, or state in Housing areas of employment, housing, and public accommodations. Public Accommodations SCORE 30 out of 30 FLEX Single- Occupancy All- Gender 0 Facilities FLEX Protects Youth from Conversion Therapy 0 11. Municipality as Employer COUNTY MUNICIPAL AVAILABLE By offering equivalent benefits and to LGBTQ employees, awarding Non - Discrimination in City Employment protections contracts to fair- minded businesses, and taking steps to ensure an inclusive workplace, Transgender - Inclusive Healthcare Benefits 0 O 6 O municipalities commit themselves to treating LGBTQ employees equally. City Contractor Non - Discrimination Ordinance 0 � 3 Inclusive Workplace O O SCORE % out of 28 FLEX City Employee Domestic Partner 0 0 Benefits III. Municipal Services COUNTY CITY AVAILABLE This section assesses the efforts of the city to ensure LGBTQ constituents are included Human Rights Commission 0 0 5 in city services and programs. NDO Enforcement by Human Rights Commission O O O LGBTQ Liaison in City Executive's Office 0 5 SCORE 0 out of 12 FLEX Youth Bullying Prevention Policy for +0 +0 +7 City Services FLEX City Provides Services to LGBTQ Youth 0 0 FLEX City Provides Services to LGBTQ People Experiencing Homelessness FLEX City Provides Services to LGBTQ Older 0 0 Adults FLEX City Provides Services to People Living with HIV or AIDS FLEX City Provides Services to the Transgender Community ROANOKE, VIRGINIA 2/2 2020 MUNICIPAL EQUALITY INDEX SCORECARD 13_11HUMAN RIGHTS 11_ CAMPAIGN IV. Law Enforcement COUNTY COUNTY MUNICIPAL AVAILABLE Fair enforcement of the law includes LGBTQ Liaison /Task Force in Police O pO 10 responsible reporting of hate crimes and engaging with the LGBTO community in a way. Department Reported 2018 Hate Crimes Statistics O 12 12 thoughtful and respectful to the FBI SCORE SCORE 12 out of 22 VLeadership on LGBTO Eq u al it/ COUNTY MUNICIPAL AVAILABLE This category measures the city leadership's Leadership's Public Position on LGBTO Equality O O O commitment to fully include the LGBTO community and to advocate for full equality. Leadership's Pro - Equality Legislative or O O O Policy Efforts SCORE out of 8 FLEX Openly LGBTO Elected or Appointed Leaders FLEX City Tests Limits of Restrictive State Law TOTAL SCORE 50 + TOTAL FLEX 4 = Final Score 54 CANNOT EXCEED 100 PTS FOR SEXUAL ORIENTATION —()— PTS FOR GENDER IDENTITY O FLEX PTS for criteria not accessible to all cities at this time. FOR MORE INFORMATION ABOUT CITY SELECTION, CRITERIA OR THE MEI SCORING SYSTEM, PLEASE VISIT HRC.ORG /MEI. All cities rated were provided their scorecard in advance of publication and given the opportunity to submit revisions. For feedback regarding a particular city's scorecard, please email mei @hrc.org. hrc.org /mei 5� Municipal Equality Index Scorecard Recommendations By: Caitlin Sharkey, Alexis Ebbrecht, Dylan Sheck, Mary Rose Stark, and Tatiana Cherry- Santos �� Non - Discrimination Laws . Non- Discrimination Laws This category evaluates whether Employment discrimination on the basis of sexual orientation and gender identity is Housing prohibited by the city, county, or state in areas of employment, housing, and public accommodations. Public Accommodations STATE COUNTY MUNICIPAL AVAILABLE scorn 30 out of 3a FLEX Single - Occupancy All- Gentler Facilities 0 FLEX Protects Youth from Conversion Therapy 0 Non - Discrimination Law Recommendation • Ensure that all non - discrimination laws are documented and being sent to the human rights campaign. • Maintain the thirty out of thirty score for this category being that it is the highest score achievable. • Non - discrimination laws must be consitent with both laws pertaining to other marginalized groups and up to date with Virginia state law. 2020 Municipality as Employer Score Non - Discrimination in City Employment Transgender- Inclusive Healthcare Benefits City Contractor Non - Discrimination Ordinance Inclusive Workplace SCORE FLEX City Employee Domestic Partner Benefits 0 O �0 9 600.1 7 out of 28 E +0 W+11 Employer Equality Recommendations Transgender Inclusive Healthcare Benefits ( +6 points) • Ensure that all policies and documentation is being submitted to the Human Rights Campaign for consideration. Inclusive Workplace ( +2 points) • Mandatory LGBTQ+ Inclusiveness and Non - Discrimination Training for all city employees. City Contractor Non - Discrimination Ordinance ( +3 points) • Richmond City Code § 21 -70 Munici al Services and Programs p III. Municipal Services COUNTY CITY AVAILABLE This section assesses the efforts of the city Human Rights Commission to ensure LGBTQ constituents are included O O O in city services and programs. NOD Enforcement by Human Rights Commission O O O LGBTQ Liaison in City Executive's Office G) G) SCORE 0 out of 12 FLEX Youth Bullying Prevention Policy for ED City Services FLEX City Provides Services to LGBTQ Youth FLEX City Provides Services to LGBTQ People Experiencing Homelessness FLEX City Provides Services to LGBTO Older Adults FLEX City Provides Services to People Living with HIV or AIDS FLEX City Provides Services to the Transgender Community Municipal Services Recommendations Human Rights Commission ( +5 points) • Include LGBTQ+ rights into the Equity and Empowerment Advisory Board NDO Enforcement by Human Rights Commission ( +2 points) • Include NDO enforcement within the Equity and Empowerment Advisory Board LGBTQ+ Liaison in City Executive's Office ( +5 points) • Include the title "LGBQT+ Liaison" in City Executive's Office and provide proper documentation Flex Points • Proper documentation & greater visibility • Roanoke Diversity Center • Youth SAGA of Roanoke • Ladies and Gents of the Blue Ridge- Transgender Alliance Law Enforcement Recommendations Establish an LGBTQ police liaison (or task force). ( +lo points) Why? o Lack of trust in law enforcement makes policing less effective. ■ History of discrimination against and criminalization of LGBTQ individuals. o 88% of cities that scored an MEI of loo had an LGBTQ police liaison (or task force). Leadership on LGBTQ+ Equality V. Leadership on LGBTQ Equality COUNTY MUNICIPAL AVAILABLE This category measures the city leadership's commitment to fully include the LGBTQ community and to advocate for full equality. Leadership's Public Position on LGBTQ Equality Leadership's Pro - Equality Legislative or Policy Efforts SCORE FLEX Openly LGBTQ Elected or Appointed Leaders FLEX City Tests Limits of Restrictive State Law Figure 1. Roanoke received one point out of the eight in 2020. HRC O O O out of 8 Leadership Recommendations Leadership's Public Position on LGBTQ+ Equality ( +4 points) • The government website's LGBTQ page. • Increase public Statements- social medias, public events, and city council meetings. Leadership's Pro - Equality Legislative or Policy Efforts ( +3 points) • Equity and Empowerment Advisory Board. • No ordinances readily available concerning LGBTQ+ community. Flex: City Tests Limits of Restrictive State Law ( +3 points) • According to Movement Advancement Project, Virginia has laws that directly discriminate against the LGBTQ+ community. Key Points According to Gallu , LGBT identification has risen to 5.6% in latest U.S. estimate and another study found 93% in support for equal rights for the LGBTQ community. • Ensure documentation and keeping up to date with state legislature. • LGBTQ liaisons are vital to representation and having that voice be heard. • Having the goal of getting loo out of loo points on the MEI scorecard is not just about fulfilling a score, but also helping Roanoke becoming a more equitable place to reside. �s IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of April, 2021. No. 42034 - 041921. A RESOLUTION approving the Roanoke Regional Airport Commission's 2021 -2022 proposed operating and capital budget upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that in accordance with the requirements of the Roanoke Regional Airport Commission Act, as amended, and the Roanoke Regional Airport Commission Contract dated January 28, 1987, as amended, the City of Roanoke hereby approves the Roanoke Regional Airport Commission's 2021 -2022 proposed operating and capital budget, as well as a separate listing of certain proposed capital expenditures, as more particularly set forth in a report from the Roanoke Regional Airport Commission to this Council dated March 30, 2021. ATTEST: City Clerk. ROANOKE REGIONAL AIRPORT COMMISSION Roanoke - Blacksburg Regional Airport 5202 Aviation Drive Roanoke, VA 24012 -1148 (540) 362 -1999 FAX (540) 563 -4838 www flyroa.corn Honorable Mayor and Members Roanoke City Council 215 Church Avenue, SW Roanoke, Virginia 24011 Re: March 30, 2021 Roanoke Regional Airport Commission Fiscal Year 2021- 2022 Budget and Proposed Capital Expenditures Dear Mayor Lea and Members of Council: In accordance with the requirements of the Roanoke Regional Airport Commission Contract dated January 28, 1987, as amended, the Roanoke Regional Airport Commission is hereby submitting its Fiscal Year 2021 -2022 Operating Budget (Attachment I) for approval. This Budget was adopted by the Commission at its meeting on March 23, 2021. We are also providing a separate listing of Capital Expenditures which are expected to exceed $100,000 in cost and are intended to benefit five or more future accounting periods (Attachment II). You will note that a deficit is anticipated in the Operating Budget for Fiscal Year 2021- 2022 However, we have been allocated funds under the Federal Coronavirus Aid, Relief and Economic Security (CARES) Act through which we will be able to fund any operating deficien- cies. Therefore, no additional appropriations are being requested or anticipated from the City of Roanoke, the County of Roanoke or the City of Salem. Formal approval of the Operating Budget and the Capital Expenditure List by resolution of each of the participating political subdivisions would be appreciated. I would be pleased to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission, thank you very much for your assistance and cooperation. Sincerely, David S. Jeavons, C A Interim Executive Director Enclosures cc: Chair and Members, Roanoke Regional Airport Commission H. Harwell Darby, General Counsel Tim Spencer, Roanoke City Attorney Clerk, Roanoke City Council ATTACHMENT 1 Roanoke Regional Airport Commission Budget Executive Summary Proposed Budget FY 22 vs. Actual Budget FY 21 Operating Revenues Airfield General Aviation Terminal Related Other Revenues Interest on Investments Gain /(Loss) on Sale of Assets State Funds Federal Reimbursable Funds Pandemic Grants Total Operating Revenues Operations and Maintenance Expenses Salaries, Wages and Benefits Operating Expenditures Other Maintenance & Improvement Projects Debt Service - Parking Lot Total Operations and Maintenance Expenses Operating Net Income 'apital Revenues Federal AIP Entitlements State Entitlements - Current State Entitlements - Prior Year Passenger Facility Charges (PFC) Other Funds - Debt Customer Facility Charges (CFC) Retained Earnings Total Capital Revenues Capital Expenses Capital Projects Total Capital Projects ustomer Facility Charges Revenues Debt Service - CONRAC CFC Net Income Annual Budget Proposed Budget FY 21 FY 22 $ Change %Change ;6 1 3U(, 1 7- ,8 OC 1 '5 000, 1 5V' 499,6GC a �0 52 352 4 0 t 12r.00��. J `575 "10" %� ,J -85% _ 83, 3C ' 94 3 0"C 1 ! C 000 3° 09,00 22 '0C, a? OuC' gig` 412,500 0 (412,500) -178% 3(�5 00 G' (2 323 727) 0% 2 r tCl,; 94,00., I.l.l OCJ; 2,3'1",, 61300 0CC o 3CO,000 00,: 5.032,60 13 234 000 8 201 400 162 9"'A 5,553,938 5,156,360 (397 578; -7 0 4,043,414 3,788,114 (255.300) -6% 119,840 18,000 101 840) -85% 256,233 426,431 170.19 8 -100% 9,973,425 9 388 9C5 (584.520) -6% 412,500 0 (412,500) -178% 5,686,335 3,600,000 (2.086,335) a -37 ° 1,765,000 1,765, 000 0% 2,812,452 1,260,326 (1:552,126) -55% 1,320,000 428,705 (891,295) -68% 2,059,834 4,700,000 2,640,166 100% 412,500 0 (412,500) 200% 2.826,229 502,502 (2 323 727) 0% 16 882.350 12256533 (4,625.8'7) -27% 16,882,350 12,256 533 (4,625,817;; -27% 2.256 533 i4 325 C -7' -27% 15,882,350 r 456,455 343:545 43% 800,000 310,397 310,397 0 0% dA9 BC3 ';46.058 - 343.545 70% ATTACHMENT 11 Proposed Capital Expenditures (For projects expected to exceed $100,000 in cost and programmed for FY 2022) Projects: A. Alternative Analysis for Runway Extension 1. Description: To be able to comply with FAA requirements associated with having full runway safety areas (RSA) at the ends of Runway 6124 a 745 foot runway extension towards the west going over 1 -581 will be required. This extension will require the construction of an overpass over 1 -581, Thirlane Rd and Frontage Roach lighting r various related works including the extension of Taxiway G, new app system, major earth work and the realignment of Thirlane Rd. 2. Estimated Cost: $1,000,000 3. Anticipated Funding Sources: a. Federal AIP Grant Funds: $900,000 b. State Aviation Grant Funds: $100,000 B. Front Plaza Fin Rehabilitation 2. Description: The welds for the fins are rusted and the fins themselves are faded. Inspect all the structural steel and fin on the front of the terminal. Sandblast or mechanical remove rust and repaint the structural steel and fins including the canopies. 3. Estimated Rehabilitation Cost: $400,000 4. Anticipated Funding Sources: a. State Aviation Grant Funds: $320,000 b. Commission Funds: $80,000 C. LED Lighting Upgrade 1. Description: Replace high pressure sodium lights in the employee lot, air carrier, cargo ramps, and building 51 parking to reduce energy consumption. The return on investment is anticipated to be between 2 and 4 years. 2. Estimated Cost: $118,023 3. Anticipated Funding Sources: a. State Aviation Grant Funds: $94,418 b. PFC Funds: $23,605 D. Replace De -Icing Vehicle #17 1. Description: Replacement identified due to age of vehicle and increased maintenance cost. 2. Estimated Cost: $309,000 3. Anticipated Funding Sources: a. State Aviation Grant Funds: $247,200 b. PFC Funds: $61,800 E. Replace Tymco Freightliner Runway Sweeper - #22 1. Description: Replacement identified due to age of vehicle and increased maintenance cost. 2. Estimated Cost: $566,500 3. Anticipated Funding Sources: a. State Aviation Grant Funds: $453,200 b. PFC Funds: $113,300 F. Security Fence Line Replacement fir the entrance of the airport to the area behind Fedex 1. Description: Replace 6' fence f Trucking with 8' high fence, 3 strands of barbwire and wildlife ground prevention to prevent individuals and wildlife from entering the secured area. 2. Estimated Cost: $300,000 3. Anticipated Funding Sources: a. State Aviation Grant Funds: $240,000 b. PFC Funds: $60,000 G. Class 6 Rotary Plow —Replace A -19 1. Description: Replace 20 year old OshKosh blower as we are experiencing significant maintenance costs on this unit. Also would be faster than old unit for clearing runways. 2. Estimated Cost: $850,000 3. Anticipated Funding Sources: a. State Aviation Grant Funds: $680,000 b. PFC Funds: $170,000 H. Sealcoat & Crack Seal Landside Pavement 1. Description: This is to fund unanticipated pavement maintenance to include crack seal, seal coat and marking. 2. Estimated Cost: $260,010 3. Anticipated Funding Sources: a. State Aviation Grant Funds: $208,008 b. Commission Funds: $52,002 Replace Roadway Lights 1. Description: Replace old wiring and lighting technology. 2. Estimated Cost: $150,000 3. Anticipated Funding Sources: a. State Aviation Grant Funds: $120,000 b. Commission Funds: $30,000 Terminal Public Parking 1. Description: This project will establish a new entry/exit to the long and short term parking consolidating it to one entry/exit area. It will also include reworking of the roadways, relocation of the cell phone lot, and the mill, overlay and restriping of the parking areas. In addition, lighting and wayfinding signs need updating and centralized walking paths provided. 2. Estimated Cost: $7,700,000 3. Anticipated Funding Sources: a. Federal AIP Grant Funds: $2,700,000 b. State Aviation Grant Funds: $300,000 c. Debt:: $4,700,000 K. Hangar 19 and 20 Roof Replacement 1. Description: This project would include overlaying the roofs on both hangars to stop leaking that has begun due to the age of the current roofing materials. 2. Estimated Cost: $228,000 3. Anticipated Funding Sources: a. Commission Funds: $228,000 Maintenance Contracts & Projects 1. Description: This money is allotted to pay for yearly service contracts. 2. Estimated Cost: $375,000 3. Anticipated Funding Sources: a. State Aviation Grant Funds: $262,500 b. Commission Funds: $112,500 Anticipated Funding Sources: Federal AIP Grant Funds $ 3,600,000 State Aviation Grant Funds $ 3,025,326 Debt $ 4,700,000 PFC Funds $ 428,705 Commission Capital Funds $ 502,502 Estimated Total Funding $12,256,533 RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION Adopted this 23rd day of March, 2021 No. 10�-032321 A RESOLUTION approving and adopting the Commission's Operating Budget for fiscal year 2021 -2022. BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal year 2021 -2022 Operating Budget for the Commission, as set forth in the report and accompanying attachment by the Director of Finance and Administration dated March 23, 2021, is hereby approved; and, BE IT FINALLY RESOLVED that the Interim Executive Director is authorized on behalf of the Commission to submit the fiscal year 2021 -2022 Operating and Capital Purchase Budget, as well as the previously approved list of Proposed Capital Expenditures, to Roanoke City Council, the Roanoke County Board of Supervisors and Salem City Council for approval pursuant to the contract between the Commission, Roanoke City, Roanoke County and the City of Salem dated January 28, 1987, as amended. EST. i Commission Secretary VOTE: AYES: Bishop, Clements, Fralin, Guidry, Gust, Lawrence, Powers NAYS: None 61 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of April, 2021. No. 42035 - 041921. A RESOLUTION approving the annual budget of the Roanoke Valley Resource Authority for Fiscal Year 2021 -2022, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that the annual budget for the Roanoke Valley Resource Authority for Fiscal Year 2021 -2022, in the amount of $14,874,725 is hereby approved, all as more particularly set forth in a letter, and attachments thereto, to the City Manager dated March 30, 2021, from Daniel D. Miles, P.E., Chief Executive Officer of the Roanoke Valley Resource Authority, copies of which have been provided to Council. ATTEST: C2'tt6a, City Clerk. ita Cecelia F. McCoy, City Clerk City of Roanoke Municipal Building Room 456 215 Church Avenue, SW Roanoke, VA 24011 -1536 Dear Ms. McCoy: ROANOKE VALLEY RESOURCE AUTHORITY March 30, 2021 In accordance with the Members Use Agreement, the Resource Authority is submitting its FY 2021 - 22 annual budget to the City Council for approval. Enclosed are copies of the budget for each member of the Council. A copy of the budget, along with the attached letter, has been sent to Mr. Cowell. Please let me know if you need me to appear before the City Council to answer any questions or comments from the City Council regarding our budget and we can schedule my attendance. Pursuant to City Code, please be advised that Mr. Fitzpatrick has attended three meetings since January 2021 and Mr. Powell has attended four meetings since January 2021. Our Comprehensive Annual Financial Report for the Year Ended June 30, 2021 is posted on our website and pages 3 — 6 "Major Initiatives and Accomplishment for FY 2020" outlines the Authority's accomplishments for the year. If you have any questions or need additional copies of the budget, please let me know. Thank you for your assistance. Sincereiv, Daniel D. Miles, P.E. Chief Executive Officer DDM:pIb Enclosures 1020 Hollins Road, NE Roanoke, Virginia 24012 -8011 (540) 857 -5050 Fax (540) 857 -5056 Web Site: www.rvra.net jtmROANOKE VALLEY RESOURCE AUTHORITY March 30, 2021 Bob Cowell, City Manager City of Roanoke 215 Church Ave., S.W. Noel C. Taylor Building, Room 364 Roanoke, VA 24011 906 Dear owell: On March 24, 2021, the Roanoke Valley Resource Authority approved its FY 2021 -2022 annual budget. The proposed FY `22 budget, in the amount of $14,874,725 is balanced and represents an overall increase of $2,277,128 or (+18.1%) from the current FY 2020 -2021 budget. Please note the budget does not include any increases to the Authority's municipal or commercial tipping fee rates. A copy of the budget is enclosed. The Resource Authority strives to provide the most cost - effective solid waste disposal services possible in a fiscally and environmentally responsible manner while maintaining our contractual obligations and high quality services to the Roanoke Valley. This budget is a reflection of those efforts. In accordance with our "Member Use Agreement," the Authority's 2021 -2022 annual budget has been submitted to Ceclia McCoy, City Clerk. Please let me know if you have any questions regarding the Authority's budget. The Resource Authority is committed to serving the residents and businesses of the City of Roanoke as a Charter Member and we look forward to serving you. Sincerel 2 Daniel D. Miles, P.E. Chief Executive Officer DDM:plb Enclosure c: 1_--5fs_. Cecelia F. McCoy, City Clerk Timothy R. Spencer, City Attorney (w /enc.) 1020 Hollins Road, NE Roanoke, Virginia 24012 -8011 (540) 857 -5050 Fax (540) 857 -5056 Web Site: wwwxvra.net Roanoke Valley Resource Authority 1 \i� ►�l mi is REVENUE Administrative 2021 -2022 Disposal Fees $ 14,681,825 Interest Income $ 50,000 Transfer from Contingency Reserve Fund $ - Sale of Recyclable Material $ 68,000 Mulch Sales $ 50,000 Miscellaneous Revenue $ 24,900 EXPENSES Personnel Total RESERVES Administrative $ - Tinker Creek Transfer Station $ 321,423 Salem Transfer Station $ 276,210 Smith Gap $ 2,525,092 Totals DEBT SERVICE Principal Interest Totals $ 1,783,986 TOTALS Administrative $ 1,891,631 Tinker Creek Transfer Station $ 3,163,559 Salem Transfer Station $ 2,289,232 Smith Gap $ 5,746,317 Debt Service $ 1,783,986 Total 1 $ 14,874,725 $ 3,332,196 $ 6,635,818 $ 3,122,725 $ 1,783,986 $ 14,874,725 2021 -2022 BUDGET Administrative $ 824,925 Tinker Creek Transfer Station $ 772,842 Salem Transfer Station $ 663,420 Smith Gap $ 1,071,009 Totals Operating Administrative $ 1,066,705 Tinker Creek Transfer Station $ 2,069,293 Salem Transfer Station $ 1,349,603 Smith Gap $ 2,150,217 Totals CAPITAL Totals RESERVES Administrative $ - Tinker Creek Transfer Station $ 321,423 Salem Transfer Station $ 276,210 Smith Gap $ 2,525,092 Totals DEBT SERVICE Principal Interest Totals $ 1,783,986 TOTALS Administrative $ 1,891,631 Tinker Creek Transfer Station $ 3,163,559 Salem Transfer Station $ 2,289,232 Smith Gap $ 5,746,317 Debt Service $ 1,783,986 Total 1 $ 14,874,725 $ 3,332,196 $ 6,635,818 $ 3,122,725 $ 1,783,986 $ 14,874,725 2021 -2022 BUDGET Roanoke Valley Resource Authority REVENUE 2016 -2017 2017 -2018 2018 -2019 2019 -2020 2020 -2021 2021 -2022 Disposal Fees $ 8,172,350 $12,868,350 $12,583,250 $12,656,250 $ 12,147,125 $14,681,825 Interest Income $ 50,000 $ 100,000 $ 100,000 $ 140,000 $ 150,000 $ 50,000 Transfer from Contingency $ 50,509 $ - $ 21,161 $ 897,436 $ 147,572 $ - Reserve Fund Sale of Recyclable $ 33,933 $ 37,000 $ 45,000 $ 52,000 $ 60,000 $ 68,000 Material Mulch sales $ 31,500 $ 40,000 $ 42,000 $ 42,000 $ 45,000 $ 50,000 Miscellaneous $ - $ - $ - $ 46,000 $ 47,900 $ 24,900 TOTAL $ 8,338,292 $13,045,350 $12,791,411 $13,833,686 $ 12,597,597 $14,874,725 EXPENSES Personnel $ 2,152,723 $ 2,863,727 $ 3,054,035 $ 3,255,069 $ 3,295,455 $ 3,332,196 Operating $ 4,055,569 $ 6,409,438 $ 6,700,794 $ 8,606,178 $ 8,014,111 $ 6,635,818 Capital $ 30,000 $ - $ - $ 85,000 $ - $ - Transfer to Reserves $ 2,100,000 $ 2,360,000 $ 1,760,000 $ 610,000 $ 10,000 $ 3,122,725 Debt Service $ - $ 1,412,185 $ 1,276,582 $ 1,277,439 $ 1,278,031 $ 1,783,986 TOTAL $ 8,338,292 $13,045,350 $12,791,411 $13,833,686 $ 12,597,597 $14,874,725 DISPOSAL FEES Municipal $ per ton 49.50 49.50 51.50 53.50 53.50 53.50 Private $ per ton 59.50 59.50 61.50 61.50 62.75 62.75 % INCREASE -2.2% 56.5% -1.9% 8.1% -8.9% 18.1% in expenses 2021 -2022 BUDGET 2 i �joru_ C�llc�i �q L4 - 19 - �J Ip-nartment Activities 202a • High School EMT Program • Community Risk Reduction • Smoke Detector Program • City School Art Contest • Virtual Public Education t ' 35,000 30,000 25,000 20,000 15,000 10,000 5,000 0 2018 24,240 5,208 ■ Fire ■ EMS 2019 1.44% Decrease in EMS 2020 24,700 249345 41808 4,804 2016 2017 • EMS 22,165 23,282 • Fire 5,623 5,186 2018 24,240 5,208 ■ Fire ■ EMS 2019 1.44% Decrease in EMS 2020 24,700 249345 41808 4,804 100% 95% 90% 85% 80% 75% 70% o 97.0% 94.10% 94.40% 92.0010/0 94.5 9340% 0 91.10% �n�� 2017 2018 2019 2020 Significant Fires An Internationally Accredited ISO Class 1 Department Commitment • Courtesy • Compassion .04 . *OANOA- )* ( EMS FIRE Fire Causes An Internationally Accredited ISO Class 1 Department Commitment • Courtesy • Compassion . A* �0 tN OA-, EMS FIRE Arson History I — Arson mires I Am_ 7 EMS An Internationally Accredited ISO Class 1 Department GINj Commitment • Courtesy • Compassion �' /RP, Inspection Activity Down 36% Due to COVID New Inspections 1,223 Re- Inspections 1,116 System Tests (Fire Alarm) 440 Plan Reviews 864 Consults 350 Permits Issued 378 Other Related Inspection Activity 159 Total 4,574 EMS Demand for Service Trend A WOW �. An Internationally Accredited ISO Class 1 Department Commitment • Courtesy • Compassion ,,.oANO FIRE EMS. 1 "ImIsO Month January February March April May June July August September October November December Totals EMS Call Volume 2020 2019 Call Diff % Change 2,162 1,989 173 8.70% 1,920 1,910 10 0.52% 2,002 2,058 -56 -2.72% 1,662 2,009 -347 - 17.27% Stay at Home order /Reduced gatherings 1,898 2,352 -454 - 19.30% 2,102 2,133 -31 -1.45% Phase 1/2 2,117 2,021 96 4.75% Phase 2/3 2,122 2,160 -38 -1.76% 2,102 2,095 7 0.33% 2,100 2,063 37 1.79% 1,979 1,879 100 5.32% Upstaffing EMS 2,179 2,031 148 7.29% 24,345 24,700 -355 -1,44/ 100.00% o _ o 0 0.00 75.00% 50.00% 25.00% 5 Minutes or Less 90 Percent of the Time 0.00% 100.00% 75.00% 50.00% 25.00% 0.00% 2016 201 2018 2019 2020 1,400 1,200 1,000 800 600 400 200 0 Op 00 00 Op 00 00 .00 00 .00 Op Op ^ pp — Demand 18,000 6.88 % Reduction in Transports ■ 2014 ■ 2015 ■ 2016 2017 ■ 2018 ■ 2019 ■ 2020 Summary Breakdown (Acuity Level) • Level 1 or 2: Life Threat • 38.2% ( -0.8 %) • Level 3: Urgent • 51.8% Urgent (3) Level 4 or 5: Not Urgent • 9.0% Delayed (4) • 1.01% Not Urgent (5) • Can often be treated via Urgent Care • Admission Rate: 35.6% ( -2.7 %) • Carilion Partnership • High Utilizers Group • Meet monthly — OMD /Carilion /City Staff • Advanced Care Paramedic Program • COVI D • Community Health • Senior Living /Nursing Home Facilities • Three New Facilities either opened in 2020 or are planned for 2021 in the City • Opioid Crisis /Mental Health • Use of EMS as a Gateway to Accessing Health Care • Misuse of Service •Leading City's COVID Response • Employee Wellness • Outbreaks • Vaccine Clinics � • Vaccine Pods • 3 Local Emergency Declarations • COVID (Still Active) • Civil Unrest , • Flooding Event • EOC Activations - 2 • Liaison with the Department of Health =' • Workin g with City Leadership on COVID Policies • Regional Coordination of COVID Response • Servin g as point on contact for evaluation of exposure rise • Coordinating Prioritization of Vaccines within the Workforce • Coordinating Vaccine Clinics with VDH and Carilion • Strike Teams — Health Equity • Secured a Health Equity Grant to support vaccines in high risk, low income population • Trailer capable of vaccinating 200 individuals /4 hours . a . . •Average Annual Turnover 11 % (3 Yrs.) *Regional Hiring Process • Regional Recruit School • Web Site • Workforroanokefireems.com M 9, m EMS 2020 - Continued Dispatch Policies /Update EMD Protocols /Applications ET3 Grant Partnership (Carilion /Roanoke County) Dependent Care Facilities EMS Tool Box Expansion Continue to redesign the EMS Program Succession Planning • ISO Review • Continued Focus on Recruitment Initiatives • Recruit schools Questions? j4 1 Q �Eq1 3� 180j�CE � 0 An Internationally Accredited ISO Class 1 Department Commitment • Courtesy • Compassion Q�p" 04kF EMS � /RGIN�P IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of April, 2021. No. 42036- 041921. A RESOLUTION authorizing the acceptance of a Summer Food Program Grant from the Virginia Department of Education, and authorizing execution and attestation of any required documents on behalf of the City, in connection with such grant, under certain conditions. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized on behalf of the City to accept from the Virginia Department of Education a Summer Food Program Grant in the amount of $100,000, such funding to be used to fund partially the expense of providing for the nutritional needs of children and youth during the summer months through the City's Summer Nutrition Program, all of which is more particularly described in the City Council Agenda Report dated April 19, 2021, to City Council. 2. The City Manager and the City Clerk are hereby authorized to execute and attest, respectively, for and on behalf of the City, any and all requisite documents pertaining to the City's acceptance of the grant, such documents to be approved as to form by the City Attorney, and to furnish such additional information as may be required by the Virginia Department of Education in connection with the grant. 3. The City Manager is further authorized to take any further actions, and to execute any additional documents, approved as to form by the City Attorney, needed to implement and administer the Summer Food Program Grant. ATTEST: C'.e" City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of April, 2021. 0 No. 42037 - 041921. AN ORDINANCE to appropriate funding from the Federal Government, through the Virginia Department of Education, for the Summer Food Program, amending and reordaining certain sections of the 2020 -2021 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2020 -2021 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Youth Activities Revenues Summer Food Program FY21 35- 620 - 5203 -2157 35- 620 - 5203 -5203 $ 100,000 100,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 19, 2021 Subject: Summer Food Program Background: The City of Roanoke continues to provide for the nutritional needs of children and youth during the summer months through a Parks and Recreation supervised Summer Nutrition Program. Breakfast and lunch are provided to children throughout Roanoke from mid -June through mid - August. An estimated 25,000 meals will be served this summer. Federal funds, up to $100,000, have been awarded to the City by a grant from the Virginia Department of Education. The City is reimbursed on a per meal basis for meals actually served. The remaining funds necessary to staff this program are allocated in the Parks and Recreation operating budget. Considerations: The Summer Food Program is partially funded through the United States Department of Agriculture, Food and Nutrition Service, with the Virginia Department of Education serving as the sponsoring agency in Virginia. The program is similar in concept to the National School Lunch Program with eligibility requirements much like those used to determine eligibility for free or reduced priced meals during the school year. The purpose is to provide nutritionally balanced, healthy meals to children, ages one through eighteen, and those with special needs. Participating locations include Apple Ridge Farm, Eureka Center, Grandin Court Center, Villages at Lincoln, Indian Rock Village, Jamestown Place, Lansdowne Park, Preston Center, Bluestone Park, Intercept, Hurt Park, and Hunt Manor. Recommended Action: Accept the Summer Food Program grant in the amount of $100,000 and authorize the City Manager and City Clerk to execute and attest respectively, an agreement with the Virginia Department of Education and any other forms necessary to accept such grant, approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $100,000, and appropriate funding in the same amount into an expenditure account to be established in the Grant Fund by the Director of Finance. - - - -- --------------- - - - - -- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Brent Robertson, Assistant City Manager Amelia C. Merchant, Director of Finance Michael D. Clark, Director of Parks and Recreation z CITY OF ROANOKE, VIRGINIA rnNTRArT PREPARED FOOD & DELIVERY SERVICES This Contract is dated April 19, 2021, between the City of Roanoke, Virginia, a Virginia municipal corporation, hereinafter referred to as the "City" or "Owner', and School Board of the City of Roanoke, hereinafter referred to as the "School Board," WITNESSETH: WHEREAS, School Board has been awarded this Contract by the City for furnishing all equipment, materials, goods, labor, and services necessary to provide food and deliver services for the City Summer food program and associated work in accordance with this Contract and the documents referred to herein, all such items or services also being referred to hereinafter as the Work or Project. NOW, THEREFORE, THE CITY AND THE SCHOOL BOARD AGREE AS FOLLOWS: SECTION 1. WORK TO BE PERFORMED AND DOCUMENTS. For and in consideration of the money hereinafter specified to be paid by the City to the Contactor for the Work provided for in this Contract to be performed by the School Board, the School Board hereby covenants and agrees with the City to fully perform the services, provide any materials called for, construct, and complete the Work called for by this Contract in a good and workmanlike manner in accordance with this Contract and the documents referred to herein in order to fully and properly complete this Contract within the time stipulated, time being made of the essence for this Contract. It is also agreed by the parties hereto that the documents to this Contract consist of this Contract and the following documents listed below (Contract Documents), all of which are and constitute a part of this Contract as if attached hereto or set out in full herein, viz: 1. Insurance Requirements, Exhibit 1 2. Scope of Work, Exhibit 2 3. Summer Food Services Program Meal Pattern, Exhibit 3 The parties agree that if there are any differences between the provisions of the above referenced documents, the provisions of the City documents and this Contract will control over any School Board supplied documents or information. SECTION 2. CONTRACT AMOUNT. The City agrees to pay the School Board for the School Board's complete and satisfactory performance of the Work, in the manner and at the time set out in this Contract, per breakfast $2.33 and per lunch $4.0875, however, the total contract amount shall not exceed One Hundred Thousand Dollars ($100,000), as provided for in this Contract and that this Contract amount may be increased or decreased by additions and /or reductions in the Work as may be authorized and approved by the City, and the Contract amount may be decreased by the City's assessment of any damages against the School Board, as may be provided for in this Contract or by law, and the City retains the right of setoff as to any amounts of money the School Board may owe the City. SECTION 3. TERM OF CONTRACT. The term of this Contract will be from June 21, 2021, through September 30, 2021, at which time it will terminate, unless sooner terminated pursuant to the terms of the Contract or by law or unless renewed as set forth herein upon mutual agreement. SECTION 4. TIME OF PERFORMANCE. The School Board shall commence the Work to be performed under this Contract on such date as is established and fixed for such commencement by written notice (which may be initially given verbally in an emergency situation) to proceed given by the City representative to the School Board, and the School Board covenants and agrees to fully construct, perform, and complete the Work and /or provide the goods called for by this Contract as specified in the Scope of Work, Exhibit 2, established by such notice. The School Board further agrees that the Work shall be started promptly upon receipt of such notice and shall be prosecuted regularly, diligently, and uninterruptedly at a rate of progress that will ensure full completion thereof in the shortest length of time consistent with the Contract Documents and that School Board will cooperate and coordinate with the other City School Boards or employees doing other work or using the area where School Board is working. SECTION 5. PAYMENT. The School Board may submit a request for payment not more than once each month. The payment requested shall be for the services completed and /or materials provided as required by this Contract and approved by the City. A written progress report may be requested by the City to accompany each payment request and, if so, such progress report shall detail the work completed, identify any problems with the progress of the work, and the remaining work to be done. Also, sufficient documentation of all costs, expenses, materials supplied, and /or hours worked may be requested by the City and, if so, may be required prior to the processing of any such request for payment. Payment will only be made for work actually performed, services actually supplied, and /or materials or goods furnished to the City, all of which need to be approved and accepted by the City prior to such payment, unless otherwise provided for in the Contract documents. Once a payment request has been received by the City, the City will process such payment request. If there are any objections or problems with the payment request, the City will notify the School Board of such matters. If the payment request is approved and accepted by the City, payment will be made by the City to the School Board not more than 30 days after such request has been approved. SECTION 6. PAYMENTS TO OTHERS BY SCHOOL BOARD. The School Board agrees that School Board will comply with the requirements of Section 2.2 -4354 of the Virginia Code regarding School Board's payment to other entities and the School Board will take one of the two actions permitted therein within 7 days after receipt of amounts paid to School Board by the City. School Board further agrees that the School Board shall indemnify and hold the City harmless for any lawful claims resulting from the failure of the School Board to make prompt payments to all persons supplying the School Board equipment, labor, tools, or material in connection with the work provided for in the Contract. In the event of such claims, the City may, in the City's sole discretion, after providing written notice to the School Board, withhold from any payment request or final payment the unpaid sum of money deemed sufficient to pay all appropriate claims and associated costs in connection with the Contract and make such payment, if the City determines it to be appropriate to do so. SECTION 7. RESPONSIBILITY OF PARTIES. To the extent permitted by applicable law, each party to this contract will be responsible for the actions, inactions or violations of its officers, employees, and agents in connection with the summer meals program contemplated under this contract, but nothing contained herein shall be construed as a waiver of either the City's or the School Board's sovereign immunity. SECTION 8. COMPLIANCE WITH LAWS, REGULATIONS, AND IMMIGRATION LAW. School Board agrees to and shall comply with all applicable federal, state, and local laws, ordinances, and regulations, including all applicable licensing requirements. School Board further agrees that School Board does not, and shall not during the performance of this Contract, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986. SECTION 10. REPORTS, RECORDS, AND AUDIT. School Board agrees to maintain all books, records and other documents relating to this Contract for a period of three (3) years after the end of each fiscal year included in this Contract. The City, its authorized employees, agents, representatives, and /or state auditors shall have full access to and the right to examine, copy, and /or audit any of such materials during the term of the Contract and during such retention period, upon prior written notice to School Board. SECTION 11. INSURANCE REQUIREMENTS. School Board and any of its subcontractors involved in this Contract shall maintain the insurance coverages set forth in Exhibit 1 to this Contract and provide the proof of such insurance coverage as called for in Exhibit 1, including workers' compensation coverage regardless of the number of School Board's employees. Such insurance coverage shall be obtained at the School Board's sole expense and maintained during the term of the Contract and shall be effective prior to the beginning of any work or other performance by the School Board or others under this Contract. Additional insured endorsements, if required, must be received by the City within 30 days of the execution of this Contract or as otherwise required by the City's Risk Manager. SECTION 12. DEFAULT. If School Board fails or refuses to perform any of the terms of this Contract, including poor services, work or materials, the City may, by written notice to School Board, terminate this Contract in whole or in part. In addition to any right to terminate, the City may enforce any remedy available at law or in equity in connection with such default, and School Board shall be liable for any damages to the City resulting from School Board's default. The City further reserves the right to immediately obtain such work or services from other entities in the event of School Board's default. SECTION 13. NONWAIVER. School Board agrees that the City's waiver or failure to enforce or require performance of any term or condition of this Contract or the City's waiver of any particular breach of this Contract by the School Board extends to that instance only. Such waiver or failure is not and shall not be a waiver of any of the terms or conditions of this Contract or a waiver of any other breaches of the Contract by the School Board and does not bar the City from requiring the School Board to comply with all the terms and conditions of the Contract and does not bar the City from asserting any and all rights and /or remedies it has or might have against the School Board under this Contract or by law. SECTION 14. CHOICE OF LAW AND FORUM SELECTION. This Contract shall be governed by, and construed in accordance with, the laws of the Commonwealth of Virginia, without application of Virginia's conflict of law provisions. Venue for any litigation, suits, and claims arising from or connected with this Contract shall only be proper in the Roanoke City Circuit Court, or in the Roanoke City General District Court if the amount in controversy is within the jurisdictional limit of such court, and all parties to this Contract voluntarily submit themselves to the jurisdiction and venue of such courts, regardless of the actual location of such parties. The provisions of this Contract shall not be construed in favor of or against either party, but shall be construed according to their fair meaning as if both parties jointly prepared this Contract. SECTION 15. SEVERABILITY. If any provision of this Contract, or the application of any provision hereof to a particular entity or circumstance, shall be held to be invalid or unenforceable by a court of competent jurisdiction, the remaining provisions of this Contract shall not be affected and all other terms and conditions of this Contract shall be valid and enforceable to the fullest extent permitted by law. SECTION 16. NONDISCRIMINATION. A. During the performance of this Contract, School Board agrees as follows: School Board will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the School Board. School Board agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. ii. School Board in all solicitations or advertisements for employees placed by or on behalf of School Board will state that School Board is an equal opportunity employer. iii. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. B. School Board will include the provisions of the foregoing Section A (i, ii, and iii) in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. SECTION 17. DRUG -FREE WORKPLACE. A. During the performance of this Contract, School Board agrees to (i) provide a drug -free workplace for School Board's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of School Board that School Board maintains a drug -free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. B. For the purposes of this section, "drug -free workplace" means a site for the performance of work done in connection with a specific contract awarded to a School Board, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract. SECTION 18. FAITH BASED ORGANIZATIONS. Pursuant to Virginia Code Section 2.2- 4343.1, be advised that the City does not discriminate against faith -based organizations. SECTION 19. ASSIGNMENT. School Board may not assign or transfer this Contract in whole or in part except with the prior written consent of the City, which consent shall not be unreasonably withheld. If consent to assign is given, no such assignment shall in any way release or relieve the School Board from any of the covenants or undertakings contained in this Contract and the School Board shall remain liable for the Contract during the entire term thereof. SECTION 20. CONTRACTUAL DISPUTES. Contractual claims, whether for money or for other relief, shall be submitted, in writing, no later than sixty (60) days after the earlier of the final payment or termination of the Contract or notice from the City to the School Board that the City disputes the amount of School Board's request for final payment. However, written notice of the School Board's intention to file such claim shall be given at the time of the occurrence or beginning of the work upon which the claim is based. Such notice is a condition precedent to the assertion of any such claim by the School Board. A written decision upon any such claims will be made by the City Manager or the City Manager's designee (hereafter City Manager) within thirty (30) days after submittal of the claim and any practically available additional supporting evidence required by the City Manager. The School Board may not institute legal action prior to receipt of the City's decision on the claim unless the City Manager fails to render such decision within 120 days from submittal of School Board's claim. The decision of the City Manager shall be final and conclusive unless the School Board within six (6) months of the date of the final decision on a claim or from expiration of the 120 -day time limit, whichever occurs first, initiates legal action as provided in Section 2.2 - 4364, of the Va. Code. Failure of the City to render a decision within said 120 days shall not result in the School Board being awarded the relief claimed nor shall it result in any other relief or penalty. The sole result of the City's failure to render a decision within said 120 days shall be School Board's right to immediately institute legal action. No administrative appeals procedure pursuant to Section 2.2 - 4365 of the Va. Code has been established for contractual claims under this Contract. SECTION 21. SUCCESSORS AND ASSIGNS. The terms, conditions, provisions, and undertakings of this Contract shall be binding upon and inure to the benefit of each of the parties hereto and their respective successors and assigns. SECTION 22. HEADINGS. The captions and headings in this Contract are for convenience and reference purposes only and shall not affect in any way the meaning and interpretation of this Contract. SECTION 23. COUNTERPART COPIES. This Contract may be executed in any number of counterpart copies, each of which shall be deemed an original, but all of which together shall constitute a single instrument. SECTION 24. AUTHORITY TO SIGN. The persons who have executed this Contract represent and warrant that they are duly authorized to execute this Contract on behalf of the party for whom they are signing. SECTION 25. NOTICES. All notices must be given in writing and shall be validly given if sent by certified mail, return receipt requested, or by a nationally recognized overnight courier, with a receipt, addressed as follows (or any other address that the party to be notified may have designated to the sender by like notice): To City: City of Roanoke Purchasing Division Attn: Purchasing Manager Noel C. Taylor Municipal Building, Room 202 215 Church Avenue, S.W. Roanoke, Virginia 24011 Facsimile: (540) 853 -1513 If to School Board: Verletta White Superintendent Roanoke City Schools 40 Douglas Avenue Roanoke, VA 24012 Notices shall be deemed to be effective one day after sending if sent by overnight courier or three (3) days after sending it by certified mail, return receipt requested. SECTION 26. SUSPENSION OR TERMINATION OF CONTRACT BY CITY. A. The City, at any time, may order School Board to immediately stop work on this Contract, and /or by seven days written notice may terminate this Contract, with or without cause, in whole or in part, at any time. Upon receipt of such notice, the School Board shall immediately discontinue all services affected (unless the notice directs otherwise), and deliver to the City all data (including electronic data), drawings, specifications, reports, project deliverables, estimates, summaries, and such other information and materials as may have been accumulated by the School Board in performing this Contract whether completed or in process (unless otherwise directed by the notice). 1. If the termination or stop work order is due to the failure of the School Board to fulfill any of its Contract obligations, the City may take over the Work and prosecute the same to completion by contract or otherwise. In such case, the School Board shall be liable to the City for any damages allowed by law, and upon demand of City shall promptly pay the same to City. 2. Should this Contract be terminated or work is stopped not due in any way to the fault of the School Board, the School Board shall only be entitled to compensation for services actually performed and materials actually supplied prior to notice of termination or to stop work and which are approved by the City and any applicable federal or state approving agency. No profit, overhead, or any other costs of any type are allowed after the date of such notice of termination or stop work order. 3. The rights and remedies of the City provided in this Section are in addition to any other rights and remedies provided by law or under this Contract and City may pursue any and all such rights and remedies against School Board as it deems appropriate. SECTION 27. ETHICS IN PUBLIC CONTRACTING. The provisions, requirements, and prohibitions as contained in Sections 2.2 -4367 through 2.2 -4377, of the Va. Code, pertaining to bidders, offerors, School Boards, and subcontractors are applicable to this Contract. SECTION 28. CONTRACT SUBJECT TO FUNDING. This Contract is or may be subject to funding and /or appropriations from federal, state and /or local governments and /or agencies and /or from the Council of the City of Roanoke. If any such funding is not provided, withdrawn, or otherwise not made available for this Contract, the School Board agrees that the City may terminate this Contract on 7 days written notice to School Board, without any penalty or damages being incurred by the City. School Board further agrees to comply with any applicable requirements of any grants and /or agreements providing for such funding. SECTION 29. ENTIRE CONTRACT. This Contract, including any attachments, exhibits, and referenced documents, constitutes the complete understanding between the parties. This Contract may be modified only by written agreement properly executed by the parties. IN WITNESS WHEREOF, the parties hereto have signed this Contract by their authorized representatives. WITNESS: Printed Name and Title ATTEST: Cecelia F. McCoy, City Clerk Printed Name and Title Approved as to form: City Attorney Approved as to Execution: City Attorney SCHOOL BOARD OF THE CITY OF ROANOKE By a Verletta White, Superintendent CITY OF ROANOKE, VIRGINIA Robert S. Cowell, Jr., City Manager Printed Name and Title Appropriation and Funds Required for this Contract Certified: Director of Finance Account # Date EXHIBIT 1 TO CONTRACT PREPARED FOOD & DELIVERY SERVICES SCHOOL BOARD'S AND SUBCONTRACTOR'S INSURANCE Neither the School Board nor any subcontractor shall commence work under this Contract until the School Board has obtained all the insurance policies required under this Section and such insurance has been approved by the City. 1. The following minimum insurance requirements apply: a. Workers' Compensation and Employers' Liability: The School Board shall obtain and maintain the following limits: Workers' Compensation: Statutory Employers' Liability: $100,000 bodily injury by accident each occurrence $500,000 bodily injury by disease (policy limit) $100,000 bodily injury by disease each employee b. Commercial General Liability: Coverage is to be written on an "occurrence" basis, $1,000,000 minimum limit, and such coverage shall include: • Products /Completed Operations • Personal Injury and Advertising Injury • Bodily Injury C. Automobile Liability: Limits for vehicles owned, non -owned or hired shall not be less than: • $1,000,000 Bodily Injury and Property Damage combined single limit 2. Proof of Insurance Coverage: The policies of insurance shall be purchased from a reputable insurer licensed to do business in Virginia and maintained for the life of the Contract by the School Board. Other insurance requirements include the following: a. The School Board shall furnish the City with the required certificates of insurance showing the insurer, type of insurance, policy number, policy term, and limits. b. The required certificates of insurance shall contain substantially the following statement: "The insurance covered by this certificate shall not be canceled or materially altered except after a thirty (30) day written notice has been received by the Risk Management Officer for the City of Roanoke." C. The required certificates of insurance shall name the City of Roanoke, its officers, agents, volunteers, and employees as additional insureds except with regard to the workers' compensation and employers' liability coverages which shall contain a waiver of subrogation in favor of the City. Additional insured and waiver endorsements shall be received by Roanoke Risk Management from the insurer within 30 days of beginning of this contract. EXHIBIT 2 TO CONTRACT PREPARED FOOD & DELIVERY SERVICES SCOPE OF WORK Parties agree that the School Board shall be responsible for the providing the City with items and services as described herein. A. School Board shall prepare USDA approved breakfasts and lunches for up to 20 sites throughout the City of Roanoke between mid June and late August of each year. Exact dates and amounts will be discussed prior to the start of each contract term. B. Meals shall be prepared and available for City pick -up Monday through Friday of each week the summer program is in effect. C. The City of Roanoke Parks and Recreation will coordinate with School Board the meal order based on participation enrollment at each site. A mutually agreed upon schedule of submitting meal orders will be established before the program begins. D. School Board shall prepare USDA approved breakfast and /or lunch for the follow sites located within the City of Roanoke. The City reserves the right to add /delete locations from this list at any time during the Contract term and any renewals. 1. Apple Ridge Farm 2. Eureka Center 3. Villages at Lincoln 4. Indian Rock Village 5. Jamestown Place 6. Lansdowne Park 7. Preston Center 8. Grandin Court Center 9. Bluestone Park 10. Intercept 11. Hurt Park 12. Hunt Manor CECELIA F. MCCOY, CMC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkC;roanokeva.gov April 20, 2021 Steven Musselwhite President and Director Roanoke Foundation for Downtown, Inc. 213 Market Street, S. E. Roanoke, Virginia 24011 Dear Mr. Musselwhite: CECELIA T. WEBB, CHIC Deputy City Clerk I am enclosing an attested copy of Ordinance No. 42038- 041921 allowing an encroachment of wayfinding kiosks requested by the Roanoke Foundation for Downtown, Inc. (collectively "Owner ") into the public right -of -way at five (5) downtown Roanoke locations including 8 Old Whitmore Avenue, S. E.; 55 Norfolk Avenue, S. W.; 26 Salem Avenue, S. W.; 200 Market Street, which the five (5) kiosks will be located within he City right-of-ways ofaway upon certain and and conditions. terms Furthermore, Paragraph 4 states its grantees, assigns, or successors in interest, shall, for the duration of this Encroachment, maintain on file with the City Risk Manager evidence of insurance coverage for such Encroachment in an amount not less than $500,000 of general liability insurance. The certificate of insurance must list the City of Roanoke, its officers, agents, and employees as additional insureds, and an endorsement by the insurance company naming these parties as additional insureds must be received within thirty (30) days of recordation of this ordinance. The certificate of insurance shall state that such insurance may not be canceled or materially altered without thirty (30) days written advance notice of such cancellation or alteration being provided to the Risk Management Officer for the City of Roanoke. If Owner hires a contractor to perform any work in conjunction with these Encroachments, the contractor must provide general liability insurance coverage naming the City of Roanoke, its officers, agents, employees and volunteers as additional insureds as it relates to this particular work. Lastly, Paragraph 6 states that Ordinance No. 42038- 041921 shall be in full force and effect at such time as a copy, duly signed, sealed, and acknowledged by Owner has been admitted to record, at the cost of Owner, in the Clerk's Office of the Circuit Court for the City of Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the insurance required is on file in the Office of the City Clerk, or until the City requires the removal of such Encroachments, which may be done in the Steven Musselwhite April 20, 2021 Page 2 sole discretion of the City by sending written notice to Owner to remove such Encroachments. In the event this Ordinance is not signed by Owner and recorded in the Circuit Court Clerk's Office for the City of Roanoke within (90) days from the adoption of this Ordinance, this Ordinance shall terminate and be of no further force and effect. The abovementioned Ordinance was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, April 19, 2021, and is in full force and effect upon passage. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure c: Tina Workman, President and CEO, Downtown Roanoke, Inc., 213 Market Street, S. E., Roanoke, Virginia 24011 Landon Howard, President, Visit Virginia's Blue Ridge, 101 Shenandoah Avenue, N. E., Roanoke, Virginia 24016 -2044 The Honorable Brenda Hamilton, Clerk of Circuit Court Timothy Spencer, City Attorney Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Robert Ledger, Director of Economic Development Cassandra L. Turner, Economic Development Specialist Mark D. Jamison, Director of Public Works Dwayne R. D'Ardenne, Transportation Division Manager 4VPUBLIC RIGHT -OF -WAYS LOCATED ADJACENT TO TAX MAP NOS. 4040405; 4010808; 4010118; 1010503; AND 1010502 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of April, 2021. No. 42038 - 041921. AN ORDINANCE allowing an encroachment of wayfinding kiosks requested by the Roanoke Foundation for Downtown, Inc. (collectively "Owner ") into the public right -of -way at five (5) downtown Roanoke locations including 8 Old Whitmore Avenue, S.E.; 55 Norfolk Avenue, S.W.; 26 Salem Avenue, S.W.; 200 Market Street, S.E.; and 73 Salem Avenue, S.W., and which the five (5) kiosks will be located within the City right -of -ways upon certain terms and conditions; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: I . Authorization is hereby granted by the City of Roanoke ( "City ") pursuant to Section 15.2 -2009 of the Code of Virginia (1950) as amended, to allow the encroachment of five (5) kiosks (collectively, the "Encroachment ") to be maintained by Owner to be placed in the City's public right -of -way at 8 Old Whitmore Avenue, S.E.; 55 Norfolk Avenue, S.W.; 26 Salem Avenue, S.W.; 200 Market Street, S.E.; and 73 Salem Avenue, S.W. The Encroachment shall consist of approximately five (5) kiosks that measure approximately seven (7) feet in width and seven (7) feet in height, and are more particularly set forth and described in the City Council Agenda Report dated April 19, 2021, which Report and attachments are incorporated into and made a part of this Ordinance by reference. 2. It is agreed by Owner that in maintaining such Encroachment, Owner and its grantees, assignees, or successors in interest agree to indemnify and save harmless the City of Roanoke, its officials, officers, agents, and employees from any and all claims for injuries or damages to persons or property, including attorney's fees, that may arise by reason of the above- described Encroachment. Owner agrees that the Encroachment shall be removed and /or relocated at any time from the right -of -ways upon written demand of the City of Roanoke, and that such removal of the Encroachment shall be at the sole cost and expense of Owner. Owner agrees that it shall be responsible for the maintenance, operation, cleaning, repair, restoration, and replacement of the Encroachment, and it shall replace any damage to the kiosks, and any damage to the City's right -of -ways, caused by the maintenance, operation, cleaning, repair, restoration, and replacement of the Encroachment, at Owner's sole cost and expense. 3. Owner, its grantees, assigns, or successors in interest, shall, for the duration of this Encroachment, maintain on file with the City Risk Manager evidence of insurance coverage for such Encroachment in an amount not less than $500,000 of general liability insurance. The certificate of insurance must list the City of Roanoke, its officers, agents, and employees as additional insureds, and an endorsement by the insurance company naming these parties as additional insureds must be received within thirty (30) days of recordation of this ordinance. The certificate of insurance shall state that such insurance may not be canceled or materially altered without thirty (30) days written advance notice of such cancellation or alteration being provided to the Risk Management Officer for the City of Roanoke. If Owner hires a contractor to perform any work in conjunction with these Encroachments, the contractor must provide general liability insurance coverage naming the City of Roanoke, its officers, agents, employees and volunteers as additional insureds as it relates to this particular work. 4. The City Clerk shall transmit an attested copy of this Ordinance to Owner at the following address: 213 Market Street, Roanoke, Virginia 24011. 5. This Ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, and acknowledged by Owner has been admitted to record, at the cost of Owner, in the 2 Clerk's Office of the Circuit Court for the City of Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 3 above is on file in the Office of the City Clerk, or until the City requires the removal of such Encroachments, which may be done in the sole discretion of the City by sending written notice to Owner to remove such Encroachments. In the event this Ordinance is not signed by Owner and recorded in the Circuit Court Clerk's Office for the City of Roanoke within (90) days from the adoption of this Ordinance, this Ordinance shall terminate and be of no further force and effect. 6. The terms, conditions, and obligations contained within this Ordinance shall constitute a covenant running with the land, and are made expressly binding on Owner's grantees, assignees, and successors in interest, and or title, unless and until the Encroachments are removed, or the authorization for the Encroachments are revoked by City Council. 7. Pursuant to Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: ,-4, V)IL It City Clerk. ktl The undersigned acknowledge that they have read and understand the terms and conditions stated above and agree to comply with these terms and conditions. OWNER Stephen W. Lemon, President -& Director Roanoke Foundation for Downtown, Inc. COMMONWEALTH OF VIRGINIA ) CITY /COUNTY OF To -wit: I, a Notary Public in and for the State and City aforesaid, do certify that the foregoing instrument was acknowledged before me this day of , by Stephen W. Lemon. My Commission expires: Notary Public SEAL O CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 19, 2021 Subject: Request for Encroachment Permit for five Virginia's Blue Ridge Wayfinding Kiosks Background: During 2019, Visit Virginia's Blue Ridge finalized a study to facilitate better identification and location of regional attractions by enhancing wayfinding signage within the jurisdictions of its member localities. On November 4, 2019, City Council resolution No. 41603-110419 adopted the Regional Wayfinding Program (Program) resulting from the Virginia's Blue Ridge study. As a part of the Program, resolution No. 41603-110419 further authorized the City Manager to execute an agreement with The Roanoke Foundation for Downtown, Inc. (Foundation) regarding installation and future maintenance of five (5) wayfinding kiosks around downtown Roanoke. This request is to provide the Foundation with an encroachment permit for installation of the wayfinding kiosks within the City right -of -way. Considerations: Council approval is required to authorize the encroachment of wayfinding kiosks within the City right -of -way at the following five (5) downtown Roanoke locations: • 8 Old Whitmore Avenue, SE • 55 Norfolk Avenue, SW 26 Salem Avenue, SW • 200 Market Street, SE • 73 Salem Avenue, SW Once installed, the Foundation will insure the kiosks for damage and maintain the five kiosks as outlined in the revised Memorandum of Understanding executed by the City Manager on December 8, 2020. (See Attachments) Recommended Action: Adopt the proposed Ordinance authorizing the encroachment of five (5) wayfinding kiosks placed at the locations referenced above within City right -of- way. All necessary documents required for this encroachment shall be approved as to form by the City Attorney. f r --------------------------- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Deputy City Manager Brent Robertson, Assistant City Manager Community Development Amelia C. Merchant, Director of Finance Rob Ledger, Director of Economic Development Cassandra L. Turner, Economic Development Specialist Mark D. Jamison, Director of Public Works Dwayne R. D'Ardenne, Transportation Division Manager 2 m ffAW Uri LAMMMLZJ First Amended and Restated Memorandum of Understanding Between the City of Roanoke, Virginia, and Roanoke Foundation for Downtown, Inc., Regarding Wayfinding Signs THIS FIRST AMENDED AND RESTATED MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF ROANOKE, VIRGINIA, AND THE ROANOKE FOUNDATION FOR DOWNTOWN, INC., REGARDING WAYFINDING SIGNS ("First Amended and Restated Wayfinding Signs MOU ") is entered into between the City of Roanoke ( "City "), the Roanoke Foundation for Downtown, Inc. ( "Foundation "), and Downtown Roanoke, Inc., ( "DRI "), this 81-04 day of .Pagmbfy— , 2020. RECITALS WHEREAS, Visit Virginia's Blue Ridge sponsored a study of enhancing the wayfinding signs within the jurisdictions of its member localities; WHEREAS, a plan has been developed for the implementation of wayfinding signs; WHEREAS, the Foundation is willing to provide funding to the City to support the installation of wayfinding signs within the City's Downtown Servicc District; WHEREAS, the City is willing to accept the funding from the Foundation and provide match funding, subject to appropriation; WHEREAS, the City and the Foundation entered into a Wayfinding Signs MOU on November 22, 2019, to outline their agreement to share the cost of installing wayfinding signs within the City of Roanoke for the above listed purposes; WHEREAS, this First Amended and Restated Wayfinding MOU adds DRI to the agreement and adds additional terms regarding kiosks; WHEREAS, the City and the Foundation have agreed to use some of these funds to purchase and install kiosks, and once installed, DR[ has agreed to be responsible for the maintenance, repair and /or replacement of the kiosks; NOW, THEREFORE, in consideration of the covenants and representations made below, and the above recitals, which are incorporated herein by reference and made an essential part of this First Amended and Restated Wayfinding Signs MOU, the parties agree as follows: Section 1. Foundation Obligations and Responsibilities. Upon execution of this agreement and appropriation of funding by the City of Roanoke City Council, the Foundation shall provide funding in the amount of $150,000 to the City for the installation of wayfinding signs and kiosks in the City's Downtown Service District. Section 2. City Obligations and Responsibilities. The City shall provide funding in the amount of $150,000 as a match to the funding provided by the Foundation. The City shall install, prior to expiration of this agreement, wayfinding signs in locations identified in Exhibit A. The City shall also install, prior to the expiration of this agreement, five kiosks in the locations identified in Exhibit C. The type of wayfinding signs and kiosks shall be consistent with the Comprehensive Regional Wayfinding Program depicted in Exhibit B. Furthermore, the City will adopt the Comprehensive Regional Wayfinding Program for all future wayfinding sign and kiosk needs. In addition, the City shall be responsible for the installation of signs and kiosks up to the amount of funding provided by the Foundation and the match provided by the City. Th'e City shall be responsible for maintenance, repair and replacement of the signs after installation, and DRI shall be responsible for maintenance, repair and replacement of the kiosks after installation. The City reserves the right to relocate wayfinding signs from time to time, in its sole discretion, based upon recommendations from the City's Transportation Division. Should a kiosk require relocation for any reason, the relocation will be coordinated between the City's Transportation Division and DRI. Section 3. DRI Obligations and Responsibilities. Once the kiosks are installed, as discussed above, and as detailed in Exhibit C, DRI shall be responsible for the maintenance, repair and /or replacement of the installed kiosks Section 4. Period of Agreement. The period of this agreement commences upon execution and expires on December 31.2021, without further action of the parties. By agreement of the parties this First Amended and Restated Wayfinding Sign MOU may be amended and/or extended for mutually agreeable periods provided such extensions are in writing and executed by the parties. Section 5. Changes to this Agreement. No changes or amendments may be made to this agreement unless mutually agreed upon, made in writing, and executed by all parties. IN WITNESS WHEROF, the City, Foundation, and DRI have executed this First Amended and Restated Wayfinding Sign MOU by their authorized representatives. SIGNATURE PAGES TO FOLLOW COMMONWEALTH OF VIRGINIA City of Roanoke Roanoke Foundation for Downtown, Inc.: .__ By - _� ( � __ (v Steven Mussel hite, President and Director to -wit: T e foregoing instrument was acknowledged before me this day of 2020, by Steven Musselwhite, President and Director, Roanoke Foundation for Downtown, Inc., for and on behalf of the Foundation. My commission expires: Notary Public Registration No.: *, �.- .. C ••NOTARY PU9LIC REG. # 7854948 1 4 (1 MY COMMISSION ? Z O EXPIRES 2 ^, r "112024 ;'� COMMONWEALTH OF VIRGINIA City of Roanoke Downtown panoke, Inc.: By `� Tina'�Vor an, President & CEO of DRI } to -wit: The foregoing instrument was acknowledged before me this / ^ dad+ of d�RC ,µgm , 2020, by Tina Workman, President & CEO of DRI. My commission expires: �rs'l• 3 / , 2UZ Notary Public Registration No.:5�97 d W •� Pue`tV� gg0:t Q' O.'• M� EX � �02A � �', 4 City of Roanoke, Virginia: By 2c> Robert S. Cowell, Jr, ity Manager COMMONWEALTH OF VIRGINIA ) City of Roanoke ) to -wit: The foregoing instrument was acknowledged before me this _day of 2020, by Robert S. Cowell, Jr., City Manager of the City of Roanoke, 011 r•* 00. + ii* ommission expires: Su-nt J& JUA Notary Public `•I'FALWO 'I I �f ��,`` Registration No.: 766 l5q l Approved as to Form A� Citjkftorney Exhibit A Wayfinding Sign Locations L • ��16 U •, �e SIGN MESSAGE SCHEDULE �R I X11 AM EXPEiii1®W Client: Virginia's Blue Ridge 120 N. Church Street Suite 208 Project: City of Roanoke, VA - Gateway & Pedestrian Wayflnding West Chester, PA 19380 Tel 484.266.0648 www.meriedesign.com Phase Location No: Section Sign Type: GPS: Sheet No: Message 1 R001 City of GATE.? SLA Welcome Roanoke 1 City of Roanoke Virginia's Blue Ridge 1 R002 City of GATE.9 SLA Welcome Roanoke 1 City of Roanoke Virginias Blue Ridge 1 R003 City of GATEA SL.3 Welcome Roanoke 1 City of Roanoke Virginia's Blue Ridge 1 R003.A City of GATE.8 SL.3 Welcome Roanoke 1 City of Roanoke Virginia's Blue Ridge 1 R004 City of GATE.8 SO Welcome Roanoke 1 City of Roanoke Virginia's Blue Ridge 1 R005 City of GATE.9 SL.5 Welcome Roanoke 1 City of Roanoke Virginia's Blue Ridge 1 R006 City of GATE.9 SL.5 Welcome Roanoke 1 City of Roanoke Virginia's Blue Ridge 1 R007 City of GATEA SL.7 Welcome Roanoke 1 City of Roanoke Virginias Blue Ridge Project No.: Submittal: FlNALPedestrian Date: October 10, 2019 Comments locate in median of 460 from the east replace existing Gateway sign locate on Plantation Rd at Hollins Rd replace existing Gateway sign locate on RT 11 after Malvern Rd replace existing Gateway sign locate on Peter's Creek Rd from the north replace existing Gateway sign locate on 460 entering from the west replace existing Gateway sign locate on Salem Turnpike entering from the west replace existing Gateway sign locate on Roanoke Blvd, entering from the west replace existing Gateway sign locate on Brambleton Ave entering from the southwest replace existing Gateway sign I SIGN MESSAGE SCHEDULE MMM I AM EXPI1111118IICBS Client: Virginia's Blue Ridge 120 N. Church Street Suite 208 Project: City of Roanoke, VA - Gateway 3 Pedestrian Wayfinding West Chester, PA 19380 Tel 484.266.0648 w .meriedesign.com Phase Location No: Section Sign Type: GPS: Sheet No: Message: 1 R008 City of GATE.9 SL.7 Welcome Roanoke 1 City of Roanoke Virginia's Blue Ridge 1 R009 City of GATE.? SO Welcome Roanoke 1 City of Roanoke Virginia's Blue Ridge 1 R010 City of GATE.9 Roanoke 1 R011 City of GATE.9 Roanoke 1 R012 City of GATE.9 Roanoke 1 R013 City of GATE.8 Roanoke SL.8 Welcome 1 City of Roanoke Virginia's Blue Ridge SL.8 Welcome 1 City of Roanoke Virginia's Blue Ridge SL.6 Welcome 1 City of Roanoke Virginia's Blue Ridge SL.6 Welcome 1 City of Roanoke Virginia's Blue Ridge Project No.: Submittal: FINAL Pedestrian Date: October 10, 2019 Comments locate on Colonial Ave entering from the southwest replace existing Gateway sign locate on Electric Ave in median entering from the southwest - across from Tanglewood Mall replace existing Gateway sign Could be double sided GATE.7 and split cost with Roanoke County. locate on Yellow Mountain Rd entering from the south replace existing Gateway sign locate on Jay Valley Rd (116) entering from the south replace existing Gateway sign locate on Riverdale Rd entering from the southeast replace existing Gateway sign locate on Dale Ave at Vernon St entering from the east replace existing Gateway sign 2 SIGN MESSAGE SCHEDULE 1 MYOOIMITi AND stl Client-. Virginia's Blue Ridge 120 N. Church Street Suite 208 Project: City of Roanoke, VA - Gateway & Pedestrian Waytinding West Chester, PA 19380 Tel 484.266.0648 w .merjedesign.com Phase Location No: Section Sign Type: GPS: Sheet No: Message: 1 R201 City of PDIR.2 N:37 SL.1 S/OEA Roanoke 16.4420 W: 79 < Or Martin Luther King, Jr Memorial 56.5050 < AMTRAK <VA Museum of Transportation S /DEB • Higher Education Center • Hotel Roanoke & Conference Center • Link & History Museums • Visitor Center 1 R202 City of PDIR.2 N: 37 SL.1 S/OEA Roanoke 16.4405 W:79 A Hotel Roanoke & Conference Center 56.4023 A Link & History Museums A Visitor Center > Or Martin Luther King, Jr Memorial > AMTRAK > VA Museum of Transportation S /DEB A Higher Education Center < Or Martin Luther King, Jr Memorial < AMTRAK < VA Museum of Transportation t R203 City of PDIR.2 N:37 SL.1 S /OEA Roanoke 16.4170 W:79 A Hotel Roanoke & Conference Center 56.4255 A Link & History Museums A Visitor Center S /OEB • Higher Education Center • Or Martin Luther King, Jr Memorial • AMTRAK • VA Museum of Transportation Project No.: Submittal: FINAL Pedestrian Date: October 10, 2019 Comments: On existing pole On existing pole On existing pole 3 SIGN MESSAGE SCHEDULE Y®1,if0I EMVW W&U3if'a AND Client: Virginia's Blue Ridge 120 N. Church Street Suite 208 Project: City of Roanoke, VA - Gateway & Pedestrian Wayfinding West Chester, PA 19380 Tel 484.266.0648 www.meriedesign.com Phase Location No: Section Sign Type: GPS: Sheet No: Message: 1 R204 City of PDIR.2 N: 37 SL.1 S/OEA Roanoke 16.4336 W: 79 < Hotel Roanoke & Conference Center 56.3299 > Link & History Museums > Visitor Center S /DEB 1 R205 City of PDIR.2 Roanoke t R206 City of PDIRA Roanoke > Hotel Roanoke & Conference Ctr A Higher Education Center A Or Martin Luther King, Jr Memorial A AMTRAK A VA Museum of Transportation N:37 SL.2 S/OEA 16.3755 W: 79 < AMTRAK 56.3475 S /OEB A Historic Market District A Center in the Square /ahead- /e/tai -law/Taubman Museum of Art > WALKWAY TO: Hotel Roanoke & Conference Ctr Visitor Center N: 37 SL.2 16.3448 W: 79 56.3323 S /OEA A Historic Market District A Center in the Square A Shopping & Dining A Elmwood Park < Taubman Museum of Art S/OES > Taubman Museum of Art • AMTRAK • WALKWAY TO: Hotel Roanoke & Conference Ctr Visitor Center Project No.: Submittal: FlNALPedestrian Date: October 10, 2019 Comments: On existing pole On existing pole New pole in sidewalk 4 SIGN MESSAGE SCHEDULE m � t OMMMONNEM Allen E099MR1M Client: Virginia's Blue Ridge 120 N. Church Street Suite 208 Project: City of Roanoke, VA • Gateway & Pedestrlan Wayflnding West Chester, PA 19380 Tel 484.266.0648 www.merjedesign.com Phase Location No: Section Sign Type: GPS: Sheet No: _ Message: 1 8207 City of PDIR.2 Roanoke 1 R208 City of POIR.2 Roanoke 1 R210 City of PDIR.2 Roanoke N:37 SL2 S/OEA 16.3377 W: 79 < Or Martin Luther King Jr Memorial 56.3613 > Taubman Museum of Art 2 ^ < AMTRAK A WALKWAY TO: Hotel Roanoke & Conference Ctr Visitor Center S/OEB • Historic Market District • Center in the Square • Shopping & Dining • Elmwood Park > Or Martin Luther King Jr Memorial < Taubman Museum of Art N:37 SL.2 S/OEA 16.3551 W: W: 79 79 ^ Or Martin Luther King Jr Memorial 2 A VA Museum of Transportation > AMTRAK < Shopping & Dining S /OEB • Historic Market District • Center in the Square • Shopping & Dining • Taubman Museum of Art • Hotel Roanoke & Conference Ctr • Visitor Center N:37 SL.2 S/OEA 16.2703 W: 79 ^ Shopping & Dining 56.3966 ^ Main Library ^ Elmwood Park S /OEB A AMTRAK <Or Martin Luther King Jr Memorial <VA Museum of Transportation > Taubman Museum of Art > Hotel Roanoke & Conference Ctr > Visitor Center Project No.: Submittal: FINALPedestrian Date: October 10, 2019 Comments: On existing pole On existing pole On existing pole City needs to fix leaning pole Relocate Parking sign 5 SIGN MESSAGE SCHEDULE M®i�! 1 BIY�IOII�fiS AND Client: Virginia's Blue Ridge 120 N. Church Street Suite 208 Project: City of Roanoke, VA - Gateway & Pedestrian Wayfinding West Chester, PA 19380 Tel 484.266.0648 www.meriedesign.com Phase Location No: Section 1 R211 City of Roanoke Sign Type: GPS: PDIR.2 N: 37 16.3558 W:79 56.4739 Sheet No: Message SL.2 S /OEA < AMTRAK 11 Historic Market District ACenterinthe Square • Taubman Museum of Art • Hotel Roanoke & Conference Ctr • Visitor Center S/OEB > AMTRAK A VA Museum of Transportation A PEDESTRIAN BRIDGE TO: Or Martin Luther King Jr Memorial Higher Education Building 1 R212 City of PDIR.2 N: 37 SL.2 S/OEA Roanoke 16.3386 W: 79 > AMTRAK 56.5416 > Historic Market District > Center in the Square > Taubman Museum of Art A PEDESTRIAN BRIDGE TO: Or Martin Luther King Jr Memorial S/OEB • AMTRAK • Historic Market District • Center in the Square • Taubman Museum of Art • VA Museum of Transportation Project No.: Submittal: FINAL Pedestrian Date: October 10, 2019 Comments: On existing cement pole On existing pole 6 SIGN MESSAGE SCHEDULE gililliliffMINMERM Ally Client: Virginia's Blue Ridge 120 N. Church Street Suite 208 Project: City of Roanoke, VA - Gateway & Pedestrian Wayfinding West Chester, PA 19380 Tel 484.266.0648 www.meriedesign.com Project No.: Submittal: FINAL Pedestrian Date: October 10, 2019 Phase Location No: Section Sign Type: GPS: Sheet No: Message. Comments: 1 R213 City of POIR.2 N: 37 SL2 S/OEA On existing pole Roanoke 16.0321 W: 79 ^Historic Market District 56.5345 A Center in the Square ^ Taubman Museum of Art < AMTRAK < PEDESTRIAN BRIDGE TO: Or Martin Luther King Jr Memorial S /OEB A City Hall > AMTRAK > PEDESTRIAN BRIDGE TO: Or Martin Luther King Jr Memorial 1 R214 City of PDIR.2 N: 37 SL.2 S/OEA On existing pole Roanoke 16.3080 W: 79 A City Hall 56.5533 > AMTRAK > PEDESTRIAN BRIDGE TO: Or Martin Luther King Jr Memorial S /OEB • Historic Market District • Center in the Square • Taubman Museum of Art < AMTRAK < PEDESTRIAN BRIDGE TO: Or Martin Luther King Jr Memorial i R215 City of PDIR.2 N: 37 SL.2 Roanoke 16.3716 W:79 56.4457 S/OEA ^ City Hall ^> Shopping & Dining > AMTRAK S /OEB • Historic Market District • Center in the Square • Taubman Museum of Art < AMTRAK ^< Shopping & Dining On existing pole 7 SIGN MESSAGE SCHEDULE 1 ENVEND f7 A00 Client: Virginia's Blue Ridge 120 N. Church Street Suite 208 Project: City of Roanoke, VA - Gateway & Pedestrian Wayfinding West Chester, PA 19380 Tel 484.266.0648 w .merjedesign.com Phase Location No: Section Sign Type: GPS: Sheet No: Message: 1 R216 City of PDIR.2 N: 37 SL.2 S /DEA Roanoke 16.2934 < Taubman Museum of Art W:79 A Historic Market District 56.4425 A Center in the Square A Taubman Museum of Art < AMTRAK A< Shopping & Dining S /DEB A City Hall A> Shopping & Dining > AMTRAK 1 R217 City of PDIR.2 N: 37 SL.2 S /DEA Roanoke 16.2964 W: 79 < Taubman Museum of Art 56.3511 < AMTRAK <> Shopping & Dining < WALKWAY TO: Roanoke Hotel & Conference Ctr Visitor Center S /OEB >Taubman Museum of Art > AMTRAK <> Shopping & Dining > WALKWAY TO: Roanoke Hotel & Conference Ctr Visitor Center Project No.: Submittal: FINAL Pedestrian Date: October 10, 2019 Comments: On existing pole On existing pole Flag over sidewalk Remove flower Basket from sidewalk side of light post Relocate sign on post obscured by flowers 8 SIGN MESSAGE SCHEDULE N i t 111111110VAMMEM AND fpWBIUNi0!{ Client Virginia's Blue Ridge 120 N. Church Street Suite 208 Project: City of Roanoke, VA • Gateway & Pedestrian Wayfinding West Chester, PA 19380 Tel 484.266.0648 www.meriedesign.com Phase Location No: Section Sign Type: GPS: Sheet No: Message: 1 R219 City of PDIR.2 N: 37 SL.2 S/OEA Roanoke 16.2643 W: 79 A Elmwood Park 56.3062 A Shopping & Dining S /DEB A Taubman Museum of Art A Center in the Square A Historic Market District A Shopping & Dining 1 R222 City of POIR.2 N:37 SL.2 S/OEA Roanoke 16.2241 W: 79 A Elmwood Park 56.5429 A< Shopping & Dining < PEDESTRIAN BRIDGE TO: Or Martin Luther King Jr Memorial R223 City of PDIR.2 N:37 SL.2 Roanoke 16.2503 W: 79 56.4451 S /DEB A City Hall > Shopping & Dining > PEDESTRIAN BRIDGE TO: Or Martin Luther King Jr Memorial S/OEA • Historic Market District • Center In The Square • Shopping & Dining S/OEB A Main Library A Elmwood Park <> Shopping & Dining Project No.: Submittal: FINAL Pedestrian Date: October 10, 2019 Comments: On existing pole at Kirk Ave. Relocate Greenway sign on post - add message to new pedestrian sign? On existing pole On existing pole Relocate flower baskets i SIGN MESSAGE SCHEDULE 1 BiY�l011rBfif ^= Clt Client: Virginia's Blue Ridge 120 N. Church Street Suite 208 Project: City of Roanoke, VA - Gateway & Pedestrian Wayfinding West Chester, PA 19380 Tel 484.266.0648 www.merjedesign.com Phase Location No: Section Sign Type: 1 R224 City of PDIR.2 Roanoke t R227 City of PDIR.2 Roanoke GPS: Sheet No: Message: N:37 SL.2 S/OEA 16.2244 A Elmwood Park W: 79 A Main Library 56.4389 A Elmwood Park <> Shopping & Dining S/OEB A Historic Market District A Center In The Square A Shopping & Dining N:37 SL.2 S /OEA 16.2039 W: 79 A Elmwood Park 56.3523 A Jefferson College of Health Sciences > Shopping & Dining S /OEB A Historic Market District A Center In The Square A Taubman Museum of Art <A Shopping & Dining Project No.: Submittal: FINAL Pedestrian Date: October 10, 2019 Comments: On existing pole On existing pole Remove Flower basket closer to fountain 10 SIGN MESSAGE SCHEDULE �I R 1 Ali Allen 0 120 N. Church Street Suite 208 West Chester, PA 19380 Tel 484.266.0648 www.mariedesign.com Phase Location No: Section 1 R229 City of Roanoke R230 City of Roanoke Client: Virginia's Blue Ridge Project: City of Roanoke, VA • Gateway R Pedestrian Wayflnding Sign Type: GPS. Sheet No: Message PDIR.2 N:37 SL.2 S/OEA 16.1790 > Elmwood Park W: 79 < Elmwood Park 56.3347 < Jefferson College of Health Sciences > Historic Market District > Center In The Square > Taubman Museum of Art > Shopping & Dining S/OEB > Elmwood Park > Jefferson College of Health Sciences < Historic Market District < Center In The Square < Taubman Museum of Art < Shopping & Dining PDIR.2 N:37 SL.2 S /OEA 16.1632 W: 79 > Elmwood Park 56.3593 > Jefferson College of Health Sciences < Historic Market District < Center In The Square <Taubman Museum of Art < Shopping & Dining S /DEB < Elmwood Park < Jefferson College of Health Sciences > Historic Market District > Center In The Square > Taubman Museum of Art > Shopping & Dining Project No.: Submittal: FINAL Pedestrian Date: October 10, 2019 Comments: On existing pole Relcate Airport sign On existing pole Relcate parking signs 11 SIGN MESSAGE SCHEDULE 1 pis AND Ct� 120 N. Church Street Suite 208 West Chester, PA 19380 Tel 484.266.0648 www.merjedesign.com Phase Location No: Section 1 R231 City of Roanoke 1 R232 City of Roanoke Sign Type: PDIR.2 PDIR.2 Client: Virginia's Blue Ridge Project: City of Roanoke, VA - Gateway & Pedestrian Wayfinding GPS: Sheet No: Message: N:37 SL.2 S/DEA 16.1536 W: 79 A Historic Market District 56.4221 A Center In The Square A Taubman Museum of Art A Shopping & Dining S /DEB • Main Library • Elmwood Park • Jefferson College of Health Sciences N:37 SL.2 S/DEA 16.1622 W: 79 A Main Library 56.4220 A Elmwood Park A Jefferson College of Health Sciences S /DEB • Historic Market District • Center In The Square • Taubman Museum of Art • Shopping & Dining Project No.: Submittal: ANAL Pedestrian Date: October 10, 2019 Comments: On existing pole On existing pole Relocate parking sign 12 SIGN MESSAGE SCHEDULE I h AM pO Client: Virginia's Blue Ridge 120 N. Church Street Suite 208 Project: City of Roanoke, VA - Gateway & Pedestrian Wayfinding West Chester, PA 19380 Tel 484.266.0648 vw .merjedesign.com Phase Location No: Section Sign Type: GPS: Sheet No: Message: Project No.: Submittal: FINALPedestrian Date: October 10, 2019 Comments: I R233 City of PDIR.2 N: 37 SL2 S/OEA On existing pole Roanoke 16.1004 W: 79 ^ Historic Market District 56.4263 ^ Center In The Square A Taubman Museum of Art ^ Shopping & Dining > Main Library > Elmwood Park S/OEB A Jefferson College of Health Sciences < Main Library < Elmwood Park R234 City of PDIR.2 N: 37 SL.2 S /OEA On existing pole Roanoke 16.1063 W:79 ^ Jefferson College of Health Sciences Relocate Handicap sign 56.4283 < Main Library < Elmwood Park S /DEB • Historic Market District • Center In The Square • Taubman Museum of Art • Shopping & Dining • AMTRAK • Elmwood Park 13 SIGN MESSAGE SCHEDULE �IAE I MFAV MWMM 1 AND E04WARN6f Client: Virginia's Blue Ridge 120 N. Church Street Suite 208 Project: City of Roanoke, VA - Gateway & Pedestrian Wayfinding West Chester, PA 19380 Tel 484.266.0648 www.merjedesign.com Phase Location No: Section Sign Type: 1 R235 City of PDIR.2 Roanoke I R236 City of PDIR.2 Roanoke GPS: Sheet No: Message: N:37 SL.2 S/DEA 16.0256 < Or Pepper Park W: 79 A Jefferson College of Health Sciences 56.4283 A Or Pepper Park - 15 min A Virginia Tech Carilion - 15 min < Elmwood Park S /DEB • Historic Market District • Center In The Square • Taubman Museum of Art • Shopping & Dining • Main Library • Elmwood Park N:37 SL.3 S/DEA 15.4249 W: 79 < Or Pepper Park 56.5080 > Virginia Tech Carilion S /DEB A Jefferson College of Health Sciences - 15 min A Elmwood Park - 15 min A AMTRAK - 25 min > Dr Pepper Park < Virginia Tech Carilion Project No.: Submittal: FINAL Pedestrian Date: October 10, 2019 Comments: On existing pole On existing pole 14 SIGN MESSAGE SCHEDULE 1 wivwANEl11'tB AM Client: Virginia's Blue Ridge 120 N. Church Street Suite 208 Project: City of Roanoke, VA • Gateway & Pedestrian Wayfinding West Chester, PA 19380 Tel 484.266.0648 w _rnerjedesign.com Phase Location No: Section Sign Type: GPS: 1 R237 City of PDIR.2 Roanoke 1 R400 City of KIOSK.2 Roanoke 1 R401 City of KIOSK.3 Roanoke Sheet No: Message: N:37 SL.3 S/OEA 15.4249 W :79 A Jefferson College of Health Sciences - 56.5080 15 min • Elmwood Park -15 min • AMTRAK - 25 min > Or Pepper Park < Virginia Tech Carilion S/OEB < Or Pepper Park > Virginia Tech Carillon Project No.: Submittal: FINAL Pedestrian Date: October 10, 2019 Comments: On existing pole N: 37 SL.1 S /OEA Double -sided Static Kiosk 16.4435 16.0256 W: 79 (MAP) Locate in concrete at MLK 56.5458 Content TBA Jr Memorial Locate in concrete where S /OEB Content TBA (MAP) Content TBA N: 37 SL.2 S/OEA Double -sided Digital Kiosk 16.0256 W: 79 (MAP) Locate in concrete where 56.4283 Content TBA ramps come down from platform, across from parking lot S /DEB Power will need to run to (MAP) within 3ft of kiosk location Content TBA 15 SIGN MESSAGE SCHEDULE IIt}IO1� I ��M E7iJ CtSfl Client: Virginia's Blue Ridge 120 N. Church Street Suite 208 West Chester, PA 19380 Project: City of Roanoke, VA - Gateway 6 Pedestrian Wayfinding Tel 484.266.0648 w .merjedesign.com Project No.: Submittal: FINALPedestrian Date: October 10, 2019 Phase Location No: Section Sign Type: GPS: Sheet No: Message: Comments: 1 R402 City of KIOSK.2 N: 37 SL.2 S/OEA Double -sided Static Kiosk Roanoke 16.3761 W: 79 (MAP) Replace existing Roanoke 56.3608 Content TBA kiosk but at entry to Walkway S /OEB (MAP) Content TBA 1 R403 City of KIOSK.3 N: 37 SL.2 S/DEA Double -sided Digital Kiosk Roanoke 16.2900 W: 79 (MAP) Locate in pavers at NE 56.3428 Content TBA corner of west section of Market S/OEB Power will need to run to within aft of kiosk location (MAP) Content TBA 1 R405 City of KIOSK.3 SL.3 S/DEA Double -sided Digital Kiosk Roanoke 1 (MAP) Locate In Sidewalk bump Content TBA out at Old Whitmore Ave R S Jefferson Street S/OEB Relocate Trashcan (MAP) OPTION: Locate in Content TBA pedestrian plaza - not city property, require easement/permission Power will need to run to within 3ft of kiosk location I! Exhibit B Comprehensive Regional Wayfinding Program z J N m 8� o r a � 3t i w C 3a O s s E oW U o4 oW ea 5,go JIL- 3c s �a 3� I �3 s� . . f ) . • Tc 3 § As ;.; Oil |!| .: |!��l, ; _ � | |!! |..��• !!; \ § || .•I�,4.|!|f� || |M|| t � ® \ i , § � � T .. ! . \\ . • ! �| - i e c /� g ; | § G ,\ / / ` ■ k/ � ! ■ : �\ ��!| V |22. 2 a 3 t § ■ ! | § ��' ! E k ■f ■; §R9/ § /! ) \ |k =. .,. ; ■ !!!!!. U M ! , )/ !� ! 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Main LJbrary Ha Q co " © Virg n: Tech cant- 0 Hlstenc Market Distri& O Downtown Roanoke (Shopping 6 Dini g) 0 Regtorol Ampon Q AMTRAK Roanoke Star C -w—the Square ® Berglund Cantor ® Taubman Museum of Art VA Museum of Trenspowtion ® Link 6 Htnory Museum. Jefferson Gnter Black Dog SaHage ® A—', Edge Sports Complex r.a.Prun D,.ct�uul • ©w •P.un P�oa .uu, � Communiry Arboretum wa.n „•�Pw.. Dunng the Implementation phase of the signs Mill Mountain Park all parties agreed to Install static kiosks (Kiosk 2) only Eo C.— ... ryCa.- for the five kiosk locations iZ MIII Mountain Zoo Final Pedestrian Sign totals: m 'L Dr. Pepper Park fop Elmwood Park Higher Ed Education Center .` Pedestrian directional: 31 Static Kiosk: 2 J S—.— efferson College of HealtS—.— Digital Kiosk: 3 VA Western C —hh—ty Colleg. .�. H-1 Roanoke & Confennn Center 9D MILK Site— se4r �' wavw.ss ww .vv ✓•.v u wn•.�y g NOTES mrt S d t Genoa9pn lo=doive po.wa ao these gm sneers. eEWe more oelaikGgutlanfeof spn bcaWnm lie tine Mess,.4 ,tom � poWm ®,- ®°•i Q ®1 -n 3 Rah o the Moataee Scheeule I., me line messages of exh [en. 4 Utikie the above Lepeno to help oetamee vpn tYpea. am Offer tlelan.tl.at. O E N V I R O N M E N T S & E X P E R I E N C E S I® � m,� 120 Nunn church Street sen — west Cheater, PA 19390 merle T 494.299.0949 ° t x� e. �a www murlanPSign com DATE oJENI /PROJECT c° 9/19/2018 DRAWN BY, r� Jc City of Roanoke, VA © WoYhrsdmg Program 1M,asew.wmwain DFSGII WfEM MtY.m w m M cmevnm. a rPNraLN eW wNr aM o. �elPna W b Y em.,eim. aN taneeon a w Pe LaaMm w mNiPm PROJECT NO. �,,.'” �� nun ones moron m n SHEET TITLE Y © M'Ca[f! cammm nwm�vwwm m d�r.� �� eopwawwoums..ero � w�. Nnc yr ecmmm r sae Peeieet Ovemlew nePnmeiaa eeA.OIN eeP aePmnmt Sign Location Plane REVLSIONS S10/2/2018 L.2 S L SHEET NO # „/, 4/20, 8 14/201 eta KEY 9/20/2019 •— 0 ® hdeatren Gos4 Swm s � ne.mme K,er. ggkr C O TD ♦'e -:A 1.49 QD —1� m 26 vsrtor mrorm,hoe © Raanoke C..Mouse © RoanoakeM— uloniq p City Hall © Virginia Tech Cannon Q Hlsw,ic Market D'w in Q Downtown Roanoke (Shoppin9 & Di- 0 Regional Airpon Q AMTRAK Raanoke Star Canur in the Square �1 Berglund Center ® Taubman Museum of An VA Museum of Trenspo,ation ® link & History Museums JeBenon Centsr �j Black Dog Salvage River, Edge Sports Complea Community Arboretum Mill Mountain Park 11 Di.c. —y Center 1Z Mill Mountain Z.. SD, Pepper Perk Y Elmwood Park Highar Education Center J.Nerson College of Health Snences L�y VA Western Commu -y College I Hotel Roanoke & Conference Center MILK Stave NOTES 1 "I'll Gill W".. are . m Ines. plan sheets 2 Tpe M.sw9.6[hedub prnndesmor a delaled gutlanCe of.9n krabnn In the Remarks [piumn l Rd" 1. the Message S—We In Ne Mal messages al ea[h sgn 0 _.. We atpe0 Legend 1. help delpmme tio. types ann —1 Oelun of bcehnn E N V I R O N M E N T S & E X P E R I E N C E S I 120 North Ct-ch Street e West 208 m e rV West Chester, PA 19380 T 484.266.0648 www.me/iedeslgn. om DATE 9/19/2018 CUENT / PROJECT DRAWN BY JC CIQt of Roanoke, VA rnw eoeswnaewwprsRx Wayfinding Program �MMN.N.n M le [meninm ,aih am lu �.panmb bail immr W Wlm d 4 ae. WnraM woes tenor eie mamwowaee PROECT NO d PreaN, IM nsr mY d aoklN d M n.am.hm.w<ewew. SHEET TIT LT w am..ro m..ae.na ma._.se mo a NiwarWweveeap xn MOKrm. �wae. rmamlhnelw epa Pedesbian Signs �ww�.m cmwMew mwoMiK Sign Location Plans REWSIONS 10/2/2018 SHEET NO 11/14/2018 9/20/2019 SLP.2 PK SW 3 . ®wa.u,un Dn.o,anal Paaau„.,. nioa. Dena �� f "y� Waa—SE nn a°dnP e a� O e per. �P �iL1�L v�q w.eanam St 0 V, auto, lnfor .— © Roanoke Courthouse © Roanoake Mam 4braq Q C,ty Hall © Vagmu Tech Canhon 0 woo — Market D,sm" 0 Downtown Roanoke IShoppmg 6 Dlmn Q Regional Airport Q AMTRAK Roanoke Sea, Canter In the Square Berglund Caner ® Taubman M,o—of Art VA Museum of Transpoealm- ® link 6 Hs.., Museums J.N.'_ Cancer Black Dog Salvage Rweri Edge Spans Compla. Community Arboretum M,II Mountam Park G;1 Ocmvary Center M,tl Mountam Zoo 4;1 Dr Popper Park <i Elmwood Park $9 H,gher Educatwn Cantor Jefferson Corsage of Health sc... . VA Wenern Community Collage Hotel Roanoke 8 Conference Cantor iZ MEKStatua NOTES I Genial sign locations are provtled w these plan a heels 2 T. Menage Scedule provtles mwe detallea puea n of sign —a. un tM RenarM column 3 Refer to Ne MesMpe ScAatlule pr Na IaL messages of eazM1 spn 4 Olaoe IW :Wve LaMar to Mp de—rd, spn IY— and offer doges of 10CAUM E N V I R O N M E N T S d E X P E R 1 E N C E S 120 NM Church Street merle s",2m West Chester, PA 19380 T 484.266.0698 vrww.marjedesign.com DATE 9/19/2018 CLIENT / PROJECT 0RAWN BY. JC Chy of Roanoke, VA Oaean m aaaa W posers Wayfindevg Program Lv1FM011Y W an M Y oWntem. Mv,MYv+ar W M,pvn +W btll nmmms ono m,lamed,l. Pe Gxma PROJECT NO n awe.. ml, m .,avn ea lw,w a em SHEET TITLE vie anm,g snw numnn arc e.uo mm se mn+naa a eppmra ono, m prawanp min �imraaus. PedesUlan Sign. naumeet cn`a.eq age emmea Sign Location Plana RF4SIONS 10/2/2018 SHEE NO 11/14/2018 9/20/2019 $LP 3 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA NK The 19th day of April, 2021. I'1 No. 42039 - 041921. AN ORDINANCE to appropriate funding from the Commonwealth, federal and private grant for various educational programs, amending and re- ordaining certain sections of the 2020 -2021 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 -2021 School Grant Fund Appropriations be, and the same are hereby, amended and re- ordained to read and provide as follows: APPROPRIATIONS Personal Services Benefits Prof Other Prof Services Interal Services Travel Materals & Supplies Instruction Teachers & Tutors Supplement Social Security Benefits Professionial Development Professional Maintenance Service Contracts Transportation Professional Services - Software License Internal Printing Miscellaneous Testing /Evaluation Instructional Supplies Other Operating Supplies Non - Capital Tech Hardware REVENUE Federal Grant Receipts Federal Grant Receipts 302- 110- 1101 - 1000- 137Q 302- 110- 1101 - 1000- 137Q 302- 110- 1101 - 1000- 137Q 302- 110- 1101 - 1000- 137Q 302- 110- 1101 - 1000- 137Q 302- 110- 1101 - 1000- 137Q 302- 110- 1000- 1000- 188Q 302- 110- 1000- 1000- 188Q 302- 110- 1000- 1000- 188Q 302- 110- 1000- 1000- 188Q 302- 110- 1000- 1000- 188Q 302- 110- 1000- 1000- 188Q 302- 110- 1000- 1000- 188Q 302- 110- 1000- 1000- 188Q - 302- 110- 1000- 1000- 188Q 302- 110- 1000- 1000- 188Q 302- 110- 1000- 1000- 188Q 302- 110- 1000- 1000- 188Q 302- 110- 1000- 100o- 188Q - 61310- 41129- 0- 01 $ 36, 300.00 61310- 42201 - 0- 01 1,646.27 61310- 43313- 0- 01 60,429.23 62100- 44450- 3- 01 1,500,00 61310- 45551 - 9- 00 2,000.00 61310- 46613- 3- 01 59, 342.01 61100- 41121 - 9- 01 900,000.00 61100- 41129- 9- 01 4, 793, 200.00 61100- 42201 - 9- 01 523, 729.80 61100- 42204- 9- 01 330,600.00 61100- 43313- 9- 01 129, 000.00 61100- 43332- 9- 01 10,563,360.00 61100- 43343- 9- 01 1,872,400.00 61100- 43386- 9- 01 781, 503.20 61100- 44450- 9- 01 11,899.51 61100- 45584- 9- 01 150,000.00 61100- 46614- 9- 01 1,150, 930.00 61100- 46615- 9- 01 333,230.00 61100- 46650- 9- 01 1, 500, 000.00 302 - 000 - 0000 - 0000 - 137Q - 00000 - 38365 - 0 - 00 $ 161,217.51 302 - 000 - 0000 - 0000 - 188Q - 00000 - 38383 - 0 - 00 23,039,852.51 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: C.� City Clerk April 19, 2021 The Honorable Sherman P. Lea, Sr., Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Mayor Lea and Members of Council: As a result of official School Board action on Tuesday, April 13, 2021, the Board respectfully requests that City Council approve the following appropriation requests: New Appropriation Award Coronavirus Response and Relief Supplemental (CRRSA) ACT Elementary and Secondary School Emergency Relief (ESSER) Fund 11 2020-21 $23,039,852.51 _Revised Appropriation Additional Award Title III, Part A, Limited English Proficient (LEP) 2020 -21 $146.27 On behalf of the School Board, thank you for your consideration. Sincerely, Cindy H. Poulton, Clerk PC: Tim Spencer Bob Cowell Amelia Merchant Lutheria H. Smith Verletta B. White Kathleen Jackson Mary Talley (w /details) W ROANOKE CITY PUBLIC SCHOOLS Strong Students. Strong Schools. Strong City, School Board Lutheria H. Smith Chairperson Dr. Eli C. S. Jamison Vice Chairperson Mark K. Cathey Laura D. Rottenborn Natasha N. Saunders Joyce W. Watkins Dick Willis Verletta B. White Superintendent Cindy H. Poulton Clerk of the Board www.rcps.info P: 540.853.2381 f: 540.853.2451 P.O. Box 13145 Roanoke VA 24031 CITY COUNCIL AGENDA REPORf To: Honorable Mayor and Members of City Council Meeting: April 19, 2021 Subject: School Board Appropriation Request Background: As the result of official Roanoke City School Board action on Tuesday April 13, 2021 the Board respectfully requested that City Council appropriate funding as outlined in this report. The 2020 -21 Title III, Part A, Limited English Proficient (LEP) grant was awarded to Roanoke City Public Schools from federal funding to support programs to improve the education of limited English proficient children and youth by helping them learn English and meet challenging state content and achievement standards. This appropriation aligns the total with the revised award amount. The grant period will end September 30, 2022. This is a continuing program. The 2020 -21 Coronavirus Response and Relief Supplemental (CRRSA) Act Elementary and Secondary School Emergency Relief (ESSER) Fund ii, provides emergency relief funds for addressing the impact of the coronavirus pandemic on elementary and secondary schools in Virginia. The program will be fully reimbursed by federal funds and will end September 30, 2022. Recommended Action: We recommend that Council concur with adopt the attached budget ordinance to appropriate funding as outlined. Robert S. Cowell, Jr. City Manager this report of the School Board and establish revenue estimates and to Distribution: Council Appointed Officers Verletta White, Superintendent, RCPS Dan Lyons, Assistant Superintendent for Operations, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS Amelia C. Merchant, Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of April, 2021. No. 42040 - 041921. A RESOLUTION confirming the City Manager's appointment of Clarence Grier as Deputy City Manager. WHEREAS, Mr. Grier will begin his employment with the City of Roanoke on May 19, 2021, and thereafter transition to the position of Deputy City Manager on July 1, 2021. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Council does hereby confirm the City Manager's appointment of Clarence Grier as Deputy City Manager, effective July 1, 2021, as communicated to Council by a letter from the City Manager dated April 19, 2021, ATTEST: J-- yxt-OT City Clerk. V'R— IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of April, 2021. No. 42041 - 041921. A RESOLUTION approving an amendment to the City of Roanoke's 2015 -2019 Consolidated Plan, through its 2019 -2020 Annual Plan, for Community Development Block Grant COVID 19 (CDBG -CV3) funds received from the United States Department of Housing and Urban Development (HUD) under the Coronavirus Aid, Relief and Economic Security (CARES) Act; authorizing the City Manager or the City Manager's designee to submit such amendment to HUD for final review and approval; and further authorizing the City Manager to execute all necessary documents required for such amendment. WHEREAS, in March 2020, Congress passed the Coronavirus Aid, Relief and Economic Securities (CARES) Act, which allocated additional funds to localities for the Community Development Block Grant (CDBG) and Emergency Solutions Grant (ESG) programs to address the COVID -19 disaster, and localities were given the option of amending their 2019 -2020 Annual Plans to expedite their use of these funds; WHERESAS, the City desires to amend its 2019 -2020 Annual Plan to expedite the use of such additional CDBG -CV3 funding from HUD in the amount of $546,786 pursuant to the CARES Act to be used to fund public services and public facilities in response to mitigation of the impacts of the COVID -19 disaster; and WHEREAS, a thirty (30) day public comment period was properly advertised and a public hearing was held by City Council on April 19, 2021, prior to the end of the comment period, as required by law for City Council to consider such amendment to the Consolidated Plan. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The proposed amendment to the 2019 -2020 Annual Plan to expedite the use of such additional CDBG -CV3 funding from HUD for the 2019 -2020 Plan year in the amount $546,786, pursuant to the CARES Act to be used to fund public services and public facilities in response to mitigation of the impacts of the COVID -19 disaster, as further set forth in the City Council Agenda Report dated April 19, 2021, is approved. 2. The City Manager, or his designee, is hereby authorized to execute any necessary documents pertaining to such amendment and to submit the amendment to the City of Roanoke's 2019 -2020 Annual Plan to HUD for final review and approval. 3. The City Manager is authorized to execute such subgrant agreements and amendments with service providers as may be required pursuant to the amendment to the 2019- 2020 Annual Plan, and as may otherwise exceed the City Manager's authority under Section 2- 124 of the Code of the City of Roanoke, as amended, such subgrant agreements or amendments to be within the limits of funds provided for in such amendment to the 2019 -2020 Annual Plan and to be approved as to form and as to execution by the City Attorney, all as more particularly set forth in the City Council Agenda Report dated April 19, 2021. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 13, 2021 Subject: Amendment to 2015 -2019 HUD Consolidated Plan Background: In March 2020, Congress passed the Coronavirus Aid, Relief and Economic Securities (CARES) Act, which allocated additional funds for Community Development Block Grants (CDBG) and Emergency Solutions Grant (ESG) programs to address the preparation, response and recovery from effects of COVID -19 to HUD entitlement communities. These funds were to be allocated in three (3) phases throughout the year. Localities were given the option of amending their current 2019 Annual Plans to expedite the use of these funds. HUD Community Resources is proposing a substantial amendment to its 2015- 2019 Consolidated Plan, through the 2019 Annual Plan for CDBG -CV3 funds from the U.S. Department of Housing and Urban Development (HUD). In September 2020, the city was allocated $546,786 in CDBG -CV3 funds, having previously being allocated $1,056,225 CDBG -CV1, $525,424 in ESG -CV1 funds and 894,995 in ESG -CV2 funds during 2020,. Council has taken prior action to approve and appropriate these CV funds in previously submitted amendments to the 2019 Annual Plan. The Consolidated Plan may be amended with the approval of the City Council. The City Council will amend the approved Plan whenever it makes one of the following decisions: 1) To make a substantial change in its allocation priorities or a substantial change in the method of distribution of funds; 2) To make a substantial change in a program or method of carrying out an activity; 3) To carry out an activity or new project, using funds from any program covered by the Consolidated Plan (including program income) not previously described in the Action Plan in excess of $100,000; or 4) Adding more than $200,000 to an existing project. Considerations: A public notice was advertised in the Roanoke Times and uploaded to the City's webpage on March 19, 2021 of a 30 -day comment period, including a public hearing on April 19, 2021 of the proposed amendment. Public comments will be received via email through April 19, 2021 and will be reported prior to the 7:00 pm public hearing. Thus far, no comments have been received. City Council may take formal action on the proposed amendment at the conclusion Of its public hearing on April 19, 2021. The amended plan will include funding of activities in the following category: Public Services $546,786 Agencies recommended to receive CDBG -CV funds include the Bradley Free Clinic, Council of Community Services, Carilion Clinic, Family Services of the Roanoke Valley and Total Action for Progress. Programming will address mental and physical health of low- moderate income persons, upgrade to the homeless management information system and homelessness avoidance. Recommended Action: After consideration of any public comments received, approve the amendment to the 2015 -2019 Consolidated Plan and instruct City Manager or his designee to submit amended plan to HUD. (�_ r -------------------------------- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager for Community Development Sherman Stovall, Deputy City Manager for Operations Chris Chittum, Director of Planning, Building & Development Amelia C. Merchant, Director of Finance Keith Holland, HCR Program Administrator 2 CITY OF ROANOKE - PLANNING BUILD Attn Keith Holland 215 CHURCH AVE SW ROOM 305 ROANOKE, VA 24011 Date Category 03/25/2021 Any- Virginia ROA The Roanoke Times Roanoke, Virginia Affidavit of Publication Description PROPOSED 2021 -2022 ANNUAL PLAN UPDATE TO THE Publisher of the Roanoke Times Account Number 6005113 Date^ April 26, 2021 Ad Size Total Cost 6 x 0.00 IN 5,038.92 I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PROPOSED 2021 -2022 ANNUAL was published in said newspapers on the following dates: 03/19/2021 The First insertion being given ... 03/19/2021 Newspaper reference: 0001198824 a►.c Billing Representative Sworn to and subscribed before me this 26th Day of April 2021 Notary Public Kimberly Kay Harris NOTARY PUBLIC State of Virginia Commonwealth of Virginia County of Hanover Reg. No. 356753 My Commission expires Commission Exp. Jan. 31, 2025 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU NOTICE Of PUBLIC COMMENT PERIOD AND PUBLIC NEAiBNG CRY OF ROANOK E PROPOSED 2021.2022 ANNUAL PLAN UPDATE TO THE 5 YEAR CONSOLIDATED PLAN Effective Friday, March 19, 2021, a 30 day public comment period is open to encourage residents and stakeholders of the City of Roanoke (City) for comments related to the proposed uses of U.S. Department of Housing and Urban Development (HUD) funds for eligible activities to be undertaken by the City during the period covered in the City's proposed 2021.2022 Annual Plan Update to the City's 2020.2024 5 Year Consolidated Plan (-Consolidated community Plan ") utilizing Development Block Grant (CDBG), HOME investment Partnership (HOME) and Emergency Solutions Grant (ESG) funds. Total funding will include the HUD Funds budget stated below for the fiscal period beginning July 1, 2021 and concluding on June 30, 2022, as a part of the Annual Plan that will be submitted by the City to HUD prior to May 15, 2021. Comments on the HUD Funds budget or the proposed 2021 -2022 Annual Plan Update to the Consolidated Plan may be made by citizens and other interested stakeholders by phone, email, or mail. Interested parties are not required to give identifying information when submitting comments for the 2021.2022 Annual Plan Update to the Consolidated Plan. The l conclude bloc comment period Monday, April 19, 2021. Pursuant to 24 CFR 91.105, notice is also hereby given that on Monday, April 19, 2021, at 7:00 p.m., or as soon thereafter as the matter may be heard, the City Council of Roanoke, Virginia, will meet in the City Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, for the purpose of holding a public hearing on the City's Proposed 2021 -2022 Annual Plan Update to the Consolidated Plan. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of the proposed use of CDBG, HOME, and ESG funding received by the City of Roanoke for the fiscal year beginning July 1, 2021. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons shall be afforded an Opportunity to speak and state their views concerning ail aspects of the proposed amendments. Written comments of Interested persons will be received by the City Clerk at any time prior to the hearing. City Council will vote on the Proposed 2021 -2022 Annual Plan Update to the 5 Year Consolidated Plan at its regularly scheduled meeting to be held on Monday, May 3, 2021. Complete copies of the Proposed 2021- 2022 Annual Plan Update to the 5 Year Consolidated Plan, are available for public inspection beginning. Friday, Marchl9 . 2021. at the City Clerk's Office, Room 456 South, Noel C. Taylor Municipal Building, 215 Church Avenue S.W., Roanoke; the HUD Community Resources Division Office, Room 305 North, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W.. Roanoke; City Library Main Branch at 706 S. Jefferson Street S.W., Roanoke: and the Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N.W,Roanoke. The Proposed 20212022 Annual Plan Update to the Consolidated Plan Is also available on the City's website at www.roanokeva.gov. Written comments on the Proposed 2021.2022 Annual Plan Update to the Consolidated Plan will be accepted through Monday. Aprill% 2021, at 4:00 p.m. EDT at the HUD Community Resources Division, Room 305 North, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke VA 24011 by letter or email to Kelth.H oiland� roan okeva.gov. The Recommended 2021 -2022 HUD Funds Budget is as follows: REVENUE ESTIMATES: CDBG 2019.2020 Entitlement Grant $1,835,201 CDBG Prior Year Carry-over and Program Income 144,000 HOME 2019 -2020 Entitlement Grant 675,808 HOME Prior Year Carry-over and Program Income 0 ESG 2019 -2020 Entitlement Grant 153,124 ESG Prior Year Carry-over 20,551 TOTAL ESTIMATED REVENUE $2,828,684 RECOMMENDED EXPENDITURES: Housing Development $1,826250 Neighborhood Development 217,350 Economic Development 0 Public Servfces203,750 Homeless Services 162,635 Planning and Administration 416,699 TOTAL RECOMMENDED EXPENDITURES $2,828,684 Citizens wishing to address City Council must sign -up with the City Clerk's Office by emailing cierkCA)roanokeva.gov or by calling (540) 8534541 by 4:00 p.m., on April 19. 2021. Individuals with a disability needing an accommodation should contact the City Clerk's office by 12:00 noon EDT on Friday April 16, 2021. Citizens who register will be provided information to present their testimony via electronic communications means in the event the public hearing will be conducted using electronic communications means. For further information about the public hearing or to comment on or Inquire about the Proposed 2021.2022 Annual Update to the Consolidated Plan, contact Keith Holland, Community Resources Administrator at keith.holland @roanokeva.gov. Given under my hand this 19th day of March, 2021. Cecilia McCoy, City Clerk NOTICE OF PUBLIC COMMENT PERIOD AND PUBLIC HEARING CITY OF ROANOKE PROPOSED 2021 -2022 ANNUAL PLAN UPDATE TO THE 5 YEAR CONSOLIDATED PLAN Effective Friday, March 19, 2021, a 30 day public comment period is open to encourage residents and stakeholders of the City of Roanoke (City) for comments related to the proposed uses of U.S. Department of Housing and Urban Development (HUD) funds for eligible activities to be undertaken by the City during the period covered in the City's proposed 2021 -2022 Annual Plan Update to the City's 2020 -2024 5 Year Consolidated Plan ( "Consolidated Plan ") utilizing Community Development Block Grant (CDBG), HOME Investment Partnership Program (HOME) and Emergency Solutions Grant (ESG) funds. Total funding will include the HUD Funds budget stated below for the fiscal period beginning July 1, 2021 and concluding on June 30, 2022, as a part of the Annual Plan that will be submitted by the City to HUD prior to May 15, 2021. Comments on the HUD Funds budget or the proposed 2021 -2022 Annual Plan Update to the Consolidated Plan may be made by citizens and other interested stakeholders by phone, email, or mail. Interested parties are not required to give identifying information when submitting comments for the 2021 -2022 Annual Plan Update to the Consolidated Plan. The 30 day public comment period will conclude on Monday, April 19, 2021. Pursuant to 24 CFR 91.105, notice is also hereby given that on Monday, April 19, 2021, at 7:00 p.m., or as soon thereafter as the matter may be heard, the City Council of Roanoke, Virginia, will meet in the City Council Chamber, 4`h Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, for the purpose of holding a public hearing on the City's Proposed 2021 -2022 Annual Plan Update to the Consolidated Plan. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of the proposed use of CDBG, HOME, and ESG funding received by the City of Roanoke for the fiscal year beginning July 1, 2021. This public hearing may be conducted by electronic communication means due to the COVID-19 pandemic disaster. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of the proposed amendments. Written comments of interested persons will be received by the City Clerk at any time prior to the hearing. City Council will vote on the Proposed 2021 -2022 Annual Plan Update to the 5 Year Consolidated Plan at its regularly scheduled meeting to be held on Monday, May 3, 2021. Complete copies of the Proposed 2021 -2022 Annual Plan Update to the 5 Year Consolidated Plan, are available for public inspection beginning, Friday, March 19, 2021, at the City Clerk's Office, Room 456 South, Noel C. Taylor Municipal Building, 215 Church Avenue S.W., Roanoke; the HUD Community Resources Division Office, Room 305 North, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke; City Library Main Branch at 706 S. Jefferson Street S.W., Roanoke; and the Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, NW, Roanoke. The Proposed 2021 -2022 Annual Plan Update to the Consolidated Plan is also available on the City's website at www.roanokeva.gov. Written comments on the Proposed 2021 -2022 Annual Plan Update to the Consolidated Plan will be accepted through Monday, April 19, 2021, at 4:00 p.m. EDT at the HUD Community Resources Division, Room 305 North, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke VA 24011 by letter or email to Keith.Holland@roanokeva.gov. The Recommended 2021 -2022 HUD Funds Budget is as follows: REVENUE ESTIMATES: CDBG 2019 -2020 Entitlement Grant CDBG Prior Year Carry -over and Program Income $1, 144,201 144,000 HOME 2019 -2020 Entitlement Grant 675,808 HOME Prior Year Carry-over and Program Income 0 ESG 2019 -2020 Entitlement Grant 1531124 ESG Prior Year Carry-over 20,551 TOTAL ESTIMATED REVENUE $2,828,684 RECOMMENDED EXPENDITURES: Housing Development $1,826,250 Neighborhood Development 220,627 Economic Development 0 203,750 Public Services 162,635 Homeless Services 415,422 Planning and Administration TOTAL RECOMMENDED EXPENDITURES $2,828,684 Citizens wishing to address City Council must sign -up with the City Clerk's Office by emailing clerk @roanokeva.gov or by calling (540) 853 -2541 by 4:00 p.m., on April 19, 2021. Individuals with a disability needing an accommodation should contact the City Clerk's office by 12:00 noon EDT on Friday April 16, 2021. Citizens who register will be provided information to present their testimony via electronic communications means in the event the public hearing will be conducted using electronic communications means. For further information about the public hearing or to comment on or inquire about the Proposed 2021- 2022 Annual Update to the Consolidated Plan, contact Keith Holland, Community Resources Administrator at keith.holland@roanokeva.gov. Given under my hand this 191'' day of March, 2021. Cecilia McCoy, City Clerk NOTE TO ROANOKE TIMES: Please publish this notice in the Roanoke Times for one day, Friday, March 19, 2021. Publish in full, block style. The size of the title must be 16 font type, with the remainder in 12 font type, This notice may not appear in that portion of the newspaper reserved for legal notices and classified advertisements. For questions regarding this notice contact Keith Holland, Department of Planning, Building and Development, 853 -6404. Send publisher's affidavit to: Cecilia McCoy, City Clerk Room 456, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011-1536 Send bill to: Keith Holland Dept. of Planning, Building and Development Community Resources Division Room 305 North, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 2401 1 -1 536 April 19, 2021 Dear Mayor, Vice Mayor, and Roanoke City Council Members., My name is Lawson Koeppel, I'm a person in long -term recovery, a resident of Old Southwest, and executive director of the Virginia Harm Reduction Coalition (VHRC). I founded VHRC with my friends because we were tired of watching our loved ones die from preventable deaths. We started with donations from other organizations, mostly serving folks out of the back of our cars. Since our founding in 2018 VHRC has grown from serving a small group of our friends, to now having nearly 2,000 individuals enrolled in our services from Giles County to Virginia Beach. While we are a state agency, our home office, and hearts, are here in Roanoke. We are grateful that the CDBG grant review team has recommended our program for funding. The funding will allow us to dedicate a street outreach worker to the Belmont - Fallon Park area who will educate community members about naloxone and educate them on overdose prevention, We know that community distribution of naloxone works to lower overdoses from decades of research. We saw those effects in Roanoke from 2018 to 2019, where our distribution of 15,000 doses of naloxone decreased overdoses by 36% in Roanoke City, and had a footprint effect on communities from Botetourt to Martinsville. That decrease was against a rising tide of overdoses that increased across the entire state by 9 %. The decrease in overdoses did not continue in 2020. In 2020 we saw individuals who felt isolated and stressed due to COVID19 increase their usage. COVID19 has increased the general separation already felt by many people who use drugs and people who are unhoused. By seeing folks in their environment, instead of requiring them to come to a clinic, we build community, strengthen connections, and improve outcomes. We look forward to helping our community stay safe and are grateful for the opportunity to do so. Lawson Koeppel (he/him), MSW, PRS Executive Director lawson(a)carrynaloxone.= 540.524.2938 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 19, 2021 Subject: Public Hearing on 2021 -2022 HUD Annual Action Plan Background: The City of Roanoke receives entitlement funds annually from the US Department of Housing and Urban Development under the Community Development Block Grant (CDBG), HOME Investment Partnership (HOME) and Emergency Solutions Grant (ESG) programs. The City receives approximately $2.6 million in new federal funds each year. These funds are leveraged with monies and in -kind support from agencies that provide services to low and moderate income individuals and families in the City. The City then develops programs to provide services such as affordable housing, public services, neighborhood revitalization, economic development and homeless services. Each program also allows the City to recover administrative costs to oversee these funds. The City is required to submit a five -year Consolidated Plan to provide strategic guidance and set objectives for the use of HUD funds. The current Consolidated Plan, adopted and approved in 2020, covers the HUD program years 2020 -2024 and describes the City and its overall priorities and objectives for the anticipated funds for the next five years. Each year, the City is required to develop an Annual Action Plan ( "Plan ") to describe the specific activities to be undertaken for the program year, which coincides with the City's fiscal year. In compliance with the City's Citizen Participation Plan and HUD requirements, a public meeting was held November 19, 2020 to receive citizen input on development of the Plan. City Council will hold a public hearing on the Plan on April 19, 2021, which will serve as the second required public meeting to receive input on the draft Plan. A 30 -day public comment period was advertised on March 19, 2021 to conform with the CPP. Considerations: The proposed Annual Action Plan represents the efforts to be made in directing a majority of HUD funds into the Belmont - Fallon Target Area (BFTA). This will be the first year that HUD funds are fully devoted to BTFA. The Annual Action Plan provides for $1,628,750 in CDBG and HOME funds to be used for projects and programs in BFTA for FY21 -22. An executive summary and copy of the proposed plan is attached to this report for City Council's information. Council will vote on the final Annual Action Plan during its May 3, 2021 meeting. Recommended Action: Receive public comment on April 19, 2021 on the Annual Action Plan, to be voted upon at City Council's May 3, 2021 regularly scheduled meeting. C4Y:7 ......... Robert S. Cowell, Jr City Manager Attachments: 2021 -2022 HUD Annual Plan Executive Summary 2021 -2022 Draft HUD Annual Plan (to be submitted to HUD before May IS, 2021) Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager for Community Development Sherman M. Stovall, Deputy City Manager for Operations Amelia C. Merchant, Director of Finance Chris Chittum, Director of Planning, Building and Development Keith Holland, Community Resources Program Administrator 2 CITY OF ROANOKE HUD ENTITLEMENT GRANTS FY 2021.2022 ANNUAL PLAN EXECUTIVE SUMMARY Overview The City of Roanoke anticipates receiving approximately $2.6 million in new entitlement funds annually from the U.S. Department of Housing and Urban Development (HUD) in three grants: Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG). Roanoke is an entitlement community under these HUD programs. This means that HUD funds are allocated to the City every year using a formula based on population, income levels, and other factors. The amount that the City receives then depends on how much Congress appropriates for the entire nation. CDBG CDBG funds have been allocated to the City since 1975 and can be used for activities ranging from housing to economic development and from job training to infrastructure projects. For the 2021 -2022 program year, the City is scheduled to receive $1,835,201 in new CDBG entitlement funds. CDBG funds are primarily intended to benefit low- and moderate - income persons and areas, though a limited amount can also be used for reducing blight in economically distressed areas. The amount of funds that can be used for administration, planning, and human services is also limited by regulation and City Council policy; however, the 2021 -2022 Annual Plan has administrative cost at 18.6% of total entitlement, below the 20% threshold allowed by HUD. Public Services are generally capped at 15% of entitlement funds, with Council policy limiting that to 95% of the maximum. Public Services are recommended at 77.9% of maximum allowed. Non - public service capacity is reflected in the funding in other categories, mostly Housing Development. HOME The HOME program is exclusively for housing to benefit those of low or moderate income, including rehabilitation, new construction, homeownership assistance, and improvements to rental housing. The City has been receiving HOME funds since 1992. For the 2021 -2022 program year, the City is scheduled to receive $675,808 in new HOME funds. HOME funds require a 12.5% match, which is met with volunteer labor from Habitat for Humanity projects funded with HOME dollars. At least 15% of each annual HOME grant must be invested in qualifying projects conducted by Community Housing Development Organizations ( "CHDOs "). Currently, Habitat for Humanity is the only CHDO serving the city. Administrative expenses for HOME are set at $66,240, below the 10% maximum allowed. ESG The emphasis for use of Emergency Solutions Grant funds has shifted from providing for activities that assist homeless individuals and families to early intervention and prevention of homelessness. HUD has issued new rules for the distribution of these funds by entitlement communities, which are being assessed by city staff, the Roanoke Continuum of Care, the Roanoke Valley Council of Community Services and Blue Ridge Interagency Council on Homelessness. Total entitlement funding in FY 2020 -2021 is scheduled to be $153,124. Available Funding (Based on estimates) Category Description Available Fundinq CDBG 2021 -2022 Entitlement Grant $1,835,201 Carry-Over and Program Income $144,000 Subtotal — CDBG Funds Available $1,979,201 HOME 2021 -2022 Entitlement Grant $675,808 Carry-Over and Program Income $ 0 Subtotal — HOME Funds Available $675,808 ESG: 2021 -2022 ESG Entitlement Grant $153,124 Carry-Over and Program Income $20,551 Subtotal — ESG Funds Available $173,675 Total 2021 -2022 CDBG, HOME and ESG Funds Available $2,828,684 Allocation of Resources: The City's 2021 -2022 Annual Plan outlines the use of over $2.8 million in CDBG, HOME and ESG, including carry-over. These funds will support an array of housing, homeless prevention, public services, neighborhood and community development programs, and planning and administrative costs associated with these activities. • Economic Development— $0 in CDBG funding is proposed for projects in the economic development category for FY 21 -22. • Homeless Services -- $152,635 for homeless prevention and rapid re- housing through ESG funds for programs benefiting the homeless or those at -risk of becoming homeless. • Housing Development -- $1,826,250 in CDBG and HOME funds for new construction and housing rehabilitation for homeownership and the rehabilitation of owner - occupied homes. • Public Services -- $203,750 in CDBG and funds for services such as social services, academic enrichment, other youth and family programs to benefit low to moderate income families, physical /mental health services, substance abuse, and food services. • Neighborhood Development — $217,350 which includes grants to neighborhood organizations for small community improvement projects not otherwise categorized, $51,000 for infrastructure in Belmont/Fallon Target Area, $163,850 to fund a portion of City code inspectors to serve conservation and rehabilitation low -mod neighborhoods. • Planning and Administration -- $418,699 for staffing and operating costs incurred by the City to administer the CDBG, HOME and ESG funds. Distribution of Housing Funds: For 2021 -2022, the City estimates its CDBG and HOME housing funds will be allocated as follows: • $689,250 for activities encouraging and facilitating the repair, maintenance, improvement or re -use of existing owner - occupied or rental housing. • $1,137,000, for activities encouraging and facilitating new homeownership. Project Locations: The city will be focusing revitalization efforts this year in the approved Belmont/Fallon Target Area (EFTA). This will be the first full year on solely BFTA, as we have transitioned out of the Melrose- Orange Target Area that we have concentrated our funds since 2015. The Belmont/Fallon Target area encompasses an area running from 1 -581 on the east to 19th Street to the west, and from Tazewell Avenue from the north to Highland Avenue to the south. A total of $1,628,750 is earmarked for BFTA, or 67.5% of non - administrative funds in keeping with City Council policy of a minimum of 51 % for target area activities. Other housing and public service activities will be intended for use citywide. Lead Agencies: The HUD Community Resources Division of the City's Department of Planning, Building and Development is the lead organization for developing and administering the Consolidated Plan and the Annual Updates. Numerous City offices and departments and other public, nonprofit and community organizations oversee activities funded in whole or in part with CDBG, HOME and ESG funds. The specific projects, agencies, and funding recommended for the 2021 -2022 period are given in the following section. 2021 -2022 Projects Submitted Agencies and Recommended Funding: ECONOMIC DEVELOPMENT • No applications qualifying as Economic Development were submitted (Recommended: $0 CDBG) HOMELESS SERVICES • Case Management (Family Promise of Greater Roanoke) Funds will provide for staff to provide extensive case management of individuals utilizing the homeless shelter operated by Family Promise. The position will perform initial intake, work with each family to develop life- management plans, make referrals to mental health services and physical health services, arrange child care for families, arrange transportation and oversee the day center. (Recommended: $30,953 ESG) • Emergency Sheltering & Homelessness Prevention (ARCH) Funds will provide for emergency shelter assistance for operating expenses (i.e. utilities and insurance) to support direct services. ARCH will also utilize homeless prevention assistance to fund its full -time housing stability coordinator who manages services for Trust House residents who transition to permanent housing. (Recommended: $46,273 ESG) • Homeless Prevention and Rapid Rehousing (Council of Community Services) Funds will provide for rapid rehousing and one- time rental assistance, coordinate homelessness prevention services to households most at -risk of homelessness to increase housing stability, and track data using Homeless Management Information System. (Recommended $85,409 ESG). HOUSING DEVELOPMENT • Belmont Preservation Project 920 Stewart Ave SE (Restoration Housing) Restoration Housing (RH) will utilize HOME funding, historic tax credits and leveraged funding to acquire and restore 920 Stewart Avenue SE, a blighted and abandoned single - family dwelling in the Belmont - Fallon Target Area (BFTA) for conversion to single family rental for eligible LMI family (Recommended $150,000 HOME) • BFTA Residential Facade Improvements (Renovation Alliance) The Belmont - Fallon Target Area Facade Grant Program will provide opportunities for property owners in the Belmont - Fallon Target Area to access matching funding for facade improvements. This program is intended to help address slum /blight remediation in the Belmont - Fallon Target Area. (Recommended $40,000 CDBG) • Down Payment Assistance (City of Roanoke) Funds to provide 5 -year forgivable, 0% interest loans of up to $8,000 for down payment and closing costs to assist low /mod- income families to buy homes in the City. The program will be administered by the HUD Community Resources office staff and restricted to homes acquired in the Belmont/Fallon Target Area. (Recommended: $15,000 HOME) Emergency Home Repair Program (Total Action For Progress) TAP's FY 21 -22 Limited /Emergency Home Repair program, run by the agency's Energy Conservation and Housing Rehab (ECHR) component, will provide repairs to owner - occupied homes that are considered an immediate threat to the health and /or safety of the occupants. With CDBG funding, TAP will provide repairs to 6 eligible homes throughout the City of Roanoke, not to exceed $15,000 per home. Repairs to homes will address physical defects contributing to an unsafe condition for occupants, as deemed necessary by the qualified rehabilitation specialist. (Recommended: $62,500 CDBG.) • Empowering Individuals with Disabilities (Blue Ridge Independent Living Center) BRILC's program will assist low income City of Roanoke homeowners with disabilities to remain independent within their own homes and the community by completing home modifications such as handrails, ramps, modifications of sidewalks, steps and doorways, bathroom modifications, and the installation of grab bars, etc. (Recommended: $55,000 CDBG) BFTA New Homeownership — New Construction /Rehabilitation (Habitat for Humanity) HFHRV is proposing the development and sale of sustainable and affordable single - family housing through the rehabilitation of four existing properties and the construction of four new homes to benefit eligible low- moderate income homebuyers in and around the City's Belmont/Fallon Target Area. All housing shall be developed in a manner consistent with the applicable neighborhood plans, local /federal historic requirements and any design overlay which may apply to each development site under consideration. (Recommended: $492,432 CDBG and $444,568 HOME) BFTA Owner - Occupied Limited Rehab (Renovation Alliance) The funding requested for this application will be used to complete a minimum of 10 owner - occupied rehabilitations with less than $15,000 per unit maximum for households in the Belmont - Fallon and Melrose- Orange Target Areas whose household incomes are at or below 80% Area Median Income. Basic rehabilitation services utilizing volunteer labor to address "safe, warm and dry" homeowner needs for low- income persons. (Recommended $96,500 CDBG.) BFTA Owner - Occupied Maior Rehab (Total Action for Progress) Major rehabilitation to 3 owner - occupied housing units in Melrose - Orange Target Area. Major rehabilitation is targeted for rehabilitation in excess of $15,000 to address health, safety and welfare needs of residents. (Recommended: $194,250 CDBG) Summer Youth Rehabilitation (Renovation Alliance) This program entails limited rehabilitation and repairs to about 15 homes citywide primarily utilizing over 400 youth volunteers from faith -based programs for low income, elderly, and disabled homeowners. Renovation Alliance reviews and selects homes to be included in the program, determine eligibility, work scopes, any environmental testing and historic reviews, and required permits. (Recommended: $91,000 CDBG). 427 Gilmer Avenue Stabilization (REACH) This is a phased approach to stabilize and restore a blighted property in the Historic Gainsboro neighborhood. Funds are proposed to replace the roof, stabilize the foundation and make exterior repairs and improvements during the FY 21 -22 period, then complete the restoration in FY 22 -23. Upon completion the house will be sold to a qualifying LMI household for a single - family residence. (Recommended: $60,000 CDBG) 1602 Dale Avenue Restoration (REACH) This program will revitalize a prominent, blighted property in the Belmont/Fallon Target Area and allow a low -to- moderate income family to take ownership. This program will undertake the work necessary to restore the property through volunteer and contracted labor. Once completed, REACH will find a qualified household to secure financing to purchase the house. (Recommended: $125,000 CDBG) PUBLIC SERVICES 2021 Apple Ridge Summer Camp (Apple Ridge Farm, Inc.) Apple Ridge seeks funding scholarships for 60 low- income youth to attend Apple Ridge Farms Academic Summer Camp, The project will be the embellishment of the self- esteem, team building, and social emotional learning programs at Apple Ridge's summer camp. They propose to increase the amount of time that the children will be exposed to team building (low and high ropes) programs and mindfulness programs.. (Recommended: $0 CDBG) Court Appointed Special Advocates (Children's Trust) This program is intended to offer support to children in foster care as well as children who are at -risk of foster care placement. CASA offers an objective advocate for abused and neglected children. Volunteers are utilized to work with children whose cases have been assigned to a judge due to unhealthy or unsafe home environments. (Recommended $30,500 CDBG) • Family Advocates Program (Children's Trust) Funding to provide support services to the non - offending caregivers in cases of alleged child abuse, resulting in the greater protection and support for the alleged child victim. (Recommended $29,750 CDBG.) • BFTA Police Bike Patrols (City of Roanoke Police Department) The Roanoke Police Department will utilize CDBG funds to conduct bike patrols and plainclothes operations in the Belmont/Fallon Target Area. Special enforcement will focus on quality of life and safety of the community to reduce crime and discourage illegal activities such as drunk in public, disorderly conduct, trespassing, larceny and alcohol & narcotics violations. This enforcement will be above and beyond current enforcement operations in BFTA. (Recommended: $20,000 CDBG) • Case Management and PALS (Brain Injury Services of SW Virginia) BISSWVA proposes to offer free case management services to individuals that have survived a brain injury. Case managers would add a component called Providing a Link for Survivors (PALS) which would match brain injury survivors to other adults to form a supportive and trusting relationship to help the consumer of achieving their goals and reintegrating back into the community. (Recommended: $0 CDBG) • Reduction in Homeless Overdoses (Virginia Harm Reduction Coalition) VHRC expects to expand its outreach services in order to keep up with the increasing mortality rate of homeless caught up in the opioid crisis by hiring an additional FTE to focus on neighborhoods hardest hit by overdoses. Studies show the majority of these deaths occur in the 24013 zip code, which includes most of BFTA. The area accounts for 36% of the nearly 1,200 individuals served by VHRC, and it is hoped that by expanding its street outreach to location specific, on the ground outreach will help reduce preventable overdose deaths. (Recommended: $48,500 CDBG) Housing Stabilization for Families in Need (Council of Community Services). CSC proposes to continue operations of the homeless intervention services to serve 30 eligible families in danger of losing rental housing. The project provides short -term rental and utility assistance to families facing imminent homelessness by utilizing a prioritization policy that maximizes resources. Households are screened to determine eligibility and classify in one of three levels of risk at becoming homeless. Case workers assists families with household budgeting and referral to other community resources. (Recommended $75,000 CDBG) NEIGHBORHOOD DEVELOPMENT • Code Enforcement (City of Roanoke Dept. of Planning, Bldg and Dev.) Funds a portion of 3 inspectors in low -to- moderate income inspection districts for City enforcement of the building maintenance and other codes to address slum and blighting conditions. (Recommended: $163,850 CDBG.) Infrastructure (City of Roanoke Public Works /Transportation) Installation of handicapped accessible ramps and repair /replacement of dilapidated sidewalks in the Belmont/Fallon Target Area. Funds to be matched by City General Funds (Recommended $51,000 CDBG) • Neighborhood Development Grant Program (City Manager's Office /Neighborhood Services) Provides for grants to neighborhood organizations in predominantly low- mod - income neighborhoods for eligible projects such as housing, crime prevention, public facilities and infrastructure projects. Activities related to training and capacity development of eligible neighborhood associations will be paid from HUD planning and administrative accounts. Only one eligible neighborhood (Old Southwest) submitted an application for NDG funding by CDBG for FY 21 -22. (Recommended: $2,500 CDBG). ADMINISTRATION /PLANNING • HUD Administrative Funds (Dept. of Planning, Bldg and Dev.) Staffing and other operating costs associated with the general administration of the City's CDBG, HOME and ESG programs. Limits for each program are 20% for CDBG, 10% for HOME and 7.5% for ESG. (Recommended: $341,419 CDBG; $66,240 HOME; $11,040 ESG.) 2021 -2022 HUD Funding Recommendations Funding by Category: Economic Development $0 Homeless Services $162,635 Housing Development $1,826,250 Public Services $203,750 Neighborhood Development $220,627 Planning and Administrative Costs $415,42 2 Total $2,828,684 Breakout - 2021 -2022 Funding for Belmont/Fallon Target Areas Revitalization Initiative: $1,628,750 Agency Project Name Current Requested Recommended Apple Ridge Farms Growing Esteem and Team $0 $50,000 $0 ARCH Roanoke Shelter Operations and Rapid Rehousing $40,200 $44,100 $46,273 Blue Ridge Independent Living Center Empowering Individuals with Disabilities $50,000 $135,000 $55,000 Blue Ridge Mountain Council Scout Outreach and New Building $0 $25,000 $0 Brain Injury Services of SW Virginia Case Management and PALS $0 $69,877 $0 Children's Trust Court Appointed Special Advocates $22,875 $30,500 $30,500 Children's Trust Family Advocacy Services $34,750 $29,750 $29,750 City of Roanoke Code Enforcement $160,553 $163,850 $163,850 City of Roanoke Down Payment Assistance $0 $20,000 $15,000 City of Roanoke HUD Administration $376,194 $446,105 $418,699 City of Roanoke BFTA Infrastructure 50,000 $51,000 $51,000 City of Roanoke Neighborhood Development Grants $31,225 $4,666 $2,500 City of Roanoke BFTA Crime Awareness $0 $25,000 $20,000 Council of Community Services Homeless Services and Prevention $77,676 $81,400 $85,409 Council of Community Services Housing Stabilization for Families in Need $0 $75,000 $75,000 Family Promise Case Management $29,500 $29,500 $30,953 Habitat for Humanity in the Roanoke Valley New Homeownership $763,961 $1,068,000 $937,000 REACH 1602 Dale Ave Restoration $0 $125,000 $125,000 REACH 427 Gilmer Ave Restoration Phase 1 $0 $110,000 $60,000 Renovation Alliance MOTA Limited Housing Rehabilitation $82,000 $110,000 $96,500 Renovation Alliance Summer Youth Housing Rehabilitation $60,000 $105,000 $91,000 Renovation Alliance BFTA Residential Fagade Improvement $40,000 $40,000 $40,000 Restoration Housing Belmont Preservation Project $150,000 $150,000 $150,000 Total Action Against Poverty Emergency Home Repair $105,000 $98,349 $62,500 Total Action Against Poverty MOTA Major Housing Rehabilitation $65,000 $278,545 $194,250 Virginia Harm Reduction Coalition Roanoke Opioid Reduction Task Force $0 $64,448 $48,500 CITY OF ROANOKE HUD COMMUNITY RESOURCES PY 2021 ANNUAL ACTION PLAN I a NOR I MN, Mo� � I o P.�MENTpFyo Q � j P IfI I�I � *i* z� !vo AP -05 Executive Summary - 24 CFR 91.200(c), 91.220(b) PR -05 Lead & Responsible Agencies — 91.200(b) AP -10 Consultation — 91.100, 91.200(b), 91.215(1) AP -12 Participation — 91.105, 91.200(c) AP -15 Expected Resources — 91.220(c)(1,2) AP -35 Projects — 91.220(d) AP -38 Project Summary AP -50 Geographic Distribution — 91.220(f) AP -55 Affordable Housing — 91.220(g) AP -60 Public Housing — 91.220(h) AP -65 Homeless and Other Special Needs Activities — 91.220(i) AP -75 Barriers to affordable housing — 91.220(j) AP -85 Other Actions — 91.220(k) AP -90 Program Specific Requirements — 91.220(1)(1,2,4) Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 2 5 6 21 22 29 32 41 44 45 47 51 54 56 1 AP -05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction The City of Roanoke anticipates receiving approximately $2.6 million in new entitlement funds annually from the U.S. Department of Housing and Urban Development (HUD) in three grant programs: Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Solutions Grant (ESG). Roanoke is an entitlement community under these HUD programs. This means that HUD funds are allocated to the City every year using a formula based on population, income levels, and other factors. The amount that the City receives then depends on how much Congress appropriates for the entire nation. CDBG funds have been allocated to the City since 1975 and can be used for activities ranging from housing to economic development and from job training to infrastructure projects. For the 2021 -2022 program year, the City is scheduled to receive $1,835,201 in new CDBG entitlement funds. CDBG funds are primarily intended to benefit low- and moderate - income persons and areas, though a limited amount can also be used for reducing blight in economically distressed areas. The amount of funds that can be used for administration, planning, and human services is also limited by regulation and City Council policy; however, the 2021 -2022 Annual Plan has administrative cost at 18.6% of total entitlement, below the 20% threshold allowed by HUD. Public Services are generally capped at 15% of entitlement funds, with Council policy limiting that to 95% of the maximum. Public Services are recommended at 77.9% of maximum allowed. Non - public service capacity is reflected in the funding in other categories, mostly Housing Development. The HOME program is exclusively for housing to benefit those of low or moderate - income, including rehabilitation, new construction, homeownership assistance, and improvements to rental housing. The City has been receiving HOME funds since 1992. For the 2021 -2022 program year, the City is scheduled to receive $675,808 in new HOME funds. HOME funds require a 12.5% match, which is met with volunteer labor from Habitat for Humanity projects funded with HOME dollars. At least 15% of each annual HOME grant must be invested in qualifying projects conducted by Community Housing Development Organizations ( "CHDOs "). Currently, Habitat for Humanity is the only CHDO serving the city. Administrative expenses for HOME are set at $66,240, below the 10% maximum allowed. The emphasis for use of Emergency Solutions Grant funds has shifted from providing for activities that assist homeless individuals and families to early intervention and prevention of homelessness. HUD has issued new rules for the distribution of these funds by entitlement communities, which are assessed by city staff, the Roanoke Continuum of Care, the Roanoke Valley Council of Community Services, and Blue Ridge Interagency Council on Homelessness. Total entitlement funding in FY 2021 -2022 is scheduled to be $153,124. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan, or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis, or the strategic plan. Allocation of Resources: The City's 2021 -2022 Annual Plan outlines the use of over $2.8 million in CDBG, HOME, and ESG, including carry -over. These funds will support an array of housing, homeless prevention, public services, neighborhood and community development programs, and planning and administrative costs associated with these activities. • Economic Development — $0 in CDBG funding is proposed for projects in the economic development category for FY 21 -22. • Homeless Services -- $152,635 for homeless prevention and rapid re- housing through ESG funds for programs benefiting the homeless or those at -risk of becoming homeless. • Housing Development -- $1,826,250 in CDBG and HOME funds for new construction and housing rehabilitation for homeownership and the rehabilitation of owner- occupied homes. • Public Services -- $203,750 in CDBG and funds for services such as social services, academic enrichment, other youth and family programs to benefit low to moderate - income families, physical /mental health services, substance abuse, and food services. • Neighborhood Development — $217,350 which includes grants to neighborhood organizations for small community improvement projects not otherwise categorized, $51,000 for infrastructure in Belmont /Fallon Target Area, $163,850 to fund a portion of City code inspectors to serve conservation and rehabilitation low -mod neighborhoods. • Planning and Administration -- $418,699 for staffing and operating costs incurred by the City to administer the CDBG, HOME, and ESG funds. Distribution of Housing Funds: For 2021 -2022, the City estimates its CDBG and HOME housing funds will be allocated as follows: • $689,250 for activities encouraging and facilitating the repair, maintenance, improvement, or re -use of existing owner - occupied or rental housing. • $1,137,000 for activities encouraging and facilitating new homeownership. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 3. Evaluation of past performance This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. The city has focused a majority of its most recent previous HUD funding in the Melrose- Orange Target Area. This process has proven that with continued concentrated funding on a small geographic area, many problems that plagued that certain area can be resolved or lessened. The city intends to continue this practice by focusing on the new Belmont /Fallon Target Area (BFTA) in FY2021. The city intends to develop a Neighborhood Revitalization Strategy Area (NRSA) for BFTA during the 2020 -2024 Consolidated Plan period for HUD approval. In addition, the city will continue to focus on providing homeownership opportunities to citizens through programs offered by non - profit partners, one of whom is a qualified CHDO. This program has allowed homeownership opportunities for individuals who may otherwise not have been afforded the opportunity of homeownership. 4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan. The first public meeting was held on Nov 19, 2020. Notice of public meeting was published in the Roanoke Times on Wed. Nov 4 to conform to CPP requirements of 15 days. A 30 -day public comment period has been advertised effective March 19, 2021 through April 19, 2021. Council will hold a public hearing on April 19, 2021. Any public comments received will be made part of the final AAP to be submitted to HUD. Adoption of the AAP is expected during the regular Council meeting on May 3, 2021. S. Summary of public comments This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan. 6. Summary of comments or views not accepted and the reasons for not accepting them 7. Summary Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 4 PR -05 Lead & Responsible Agencies — 91.200(b) 1. Agency /entity responsible for preparing /administering the Consolidated Plan Describe the agency /entity responsible for preparing the Consolidated Plan and those responsible for the administration of each grant program and funding source. Agency Role Name Department /Agency Lead Agency ROANOKE CDBG Administrator ROANOKE HUD Community Resources Division HOPWA Administrator HOME Administrator ROANOKE HUD Community Resources Division ESG Administrator ROANOKE HUD Community Resources Division HOPWA -C Administrator Table 1— Responsible Agencies The HUD Community Resources Division is located within the Department of Planning, Building, and Development. The division is staffed by four full -time employees and operates at below the 20% administrative cap imposed by HUD. This level of staffing is facing challenges in being able to successfully and effectively manage and monitor programs. The staffing level may need to increase as entitlement funding continues to grow and more activities are approved. Consolidated Plan Public Contact Information Keith Holland HUD Community Resources Administrator 215 Church Street, SW, Room 305 North Roanoke, VA 24011 Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 5 AP -10 Consultation — 91.100, 91.200(b), 91.215(1) Introduction The City of Roanoke partners with many non - profit and for - profit agencies to assist the homeless and special needs populations of the city with their housing needs. Consultation and participation in local and regional partnerships are vital in accomplishing this mission. The City of Roanoke is a member of the Roanoke Neighborhood Revitalization Partnership, which is composed of the HUD Community Resources division, Roanoke Redevelopment and Housing Authority, Habitat for Humanity of the Roanoke Valley, Total Action for Progress, Renovation Alliance, and Blue Ridge Independent Living Center. The RNRP currently meets each quarter to discuss housing stability needs and the development of affordable housing in the city of Roanoke, with a concentration on the HCR Target Areas. The City also holds monthly meetings of stakeholders and interested parties within the concentrated target area. Stakeholders of the Belmont /Fallon Target Area meet the second Tuesday of each month in conjunction with the South East Action Forum neighborhood association in the community room of the Roanoke Salvation Army, located in the BFTA. This is an opportunity to share information from the City and its housing partners and receive feedback from residents, business owners, landlords and other interested parties and incorporate this feedback when developing plans for the area. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(1)) Members of the city's management staff, as well as council- appointed representatives, sit on many boards and commissions for non - profit organizations that assist at -risk populations within the city. The Roanoke Housing Partnership, as well as the Roanoke Neighborhood Partnership, have representation from the Department of Planning, Building, and Development. Monthly meetings with the staff of the city, as well as the Roanoke Redevelopment and Housing Authority (RRHA), help to coordinate resources between the two entities. Training is provided on an ongoing basis to many of the city's homeless and mental health service providers in areas that are beneficial to those organizations and the city. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. The city is very involved with the local Continuum of Care. Mr. Matt Crookshank, Human Services Administrator, is the city's representative and manages the city's Homeless Assistance Team (HAT). The city provides funding for the local COC to use for the creation of its consolidated plan and meets with the members of the COC monthly. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS Members of the public as well as the city's representative on the COC and a member of the HUD Community Resources Division meet to review applications received for ESG funding and to determine the best allocation of said funds across the member organizations, thereby meeting the most needs. Planning money will be provided so that HMIS administration is not neglected. The Blue Ridge Interagency Council on Homelessness (BRICH) acts as the advisory panel for the allocation of ESG funds. 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction's consultations with housing, social service agencies and other entities Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 7 Table 2 — Acencies. croups. oreanizations who narticiaated 1 Agency /Group /Organization City of Roanoke Department of Engineering Agency /Group /Organization Type Other government - Local Grantee Department What section of the Plan was addressed by Non - Homeless Special Needs Consultation? Market Analysis Briefly describe how the Agency /Group /Organization The Roanoke Department of Planning, Building, and Development provided was consulted. What are the anticipated outcomes of insight into the needs for public infrastructure improvements, code enforcement, the consultation or areas for improved coordination? and other municipal activities that may help low- and moderate - income residents. 2 Agency /Group /Organization Total Action Against Poverty Agency /Group /Organization Type Housing Services - Housing Services - Children Services - Elderly Persons Services - Persons with Disabilities Services - homeless Services - Health Services - Education Services - Employment Service -Fair Housing Regional organization What section of the Plan was addressed by Housing Need Assessment Consultation? Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) Briefly describe how the Agency /Group /Organization TAP was consulted during the process for creation of the Consolidated Plan, was consulted. What are the anticipated outcomes of including how to prevent and end relentless poverty and for ideas concerning the consultation or areas for improved coordination? economic development. Roanoke Redevelopment and Housing Authority was consulted on issues concerning public housing. Habitat for Humanity and Renovation Alliance were consulted on affordable housing development and rehabilitation efforts. The Blue Ridge Independent Living Center was consulted on housing needs and accommodations for the disabled and elderly. 3 Agency /Group /Organization City of Roanoke Department of Human Services Agency /Group /Organization Type Services - Children Services - homeless Grantee Department What section of the Plan was addressed by Homeless Needs - Chronically homeless Consultation? Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Anti - poverty Strategy Briefly describe how the Agency /Group /Organization The Mission of the Division of Human Services is to prepare citizens to achieve was consulted. What are the anticipated outcomes of and maintain self- sufficiency and assist them in obtaining an outstanding quality the consultation or areas for improved coordination? of life. The Division offers an array of programs and services through its Children's Place and the Blue Ridge Interagency Council on Homelessness to expand the level of services provided to residents of the city. 4 Agency /Group /Organization Habitat for Humanity of Roanoke Valley Agency /Group /Organization Type Housing Services - Housing Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 10 What section of the Plan was addressed by Housing Need Assessment Consultation? Briefly describe how the Agency /Group /Organization Habitat for Humanity of the Roanoke Valley has an open -door policy: all who was consulted. What are the anticipated outcomes of believe that everyone deserves a decent, affordable place to live are welcome to the consultation or areas for improved coordination? be a part of the organization work regardless of race, religion, age, gender, politics or any other distinction that too often divides people. In short, Habitat for Humanity of the Roanoke Valley welcomes volunteers, supporters and potential homeowners from all backgrounds. 5 Agency /Group /Organization Renovation Alliance Agency /Group /Organization Type Housing Services - Housing What section of the Plan was addressed by Housing Need Assessment Consultation? Market Analysis Anti - poverty Strategy Briefly describe how the Agency /Group /Organization The mission of Renovation Alliance is to bring volunteers and communities was consulted. What are the anticipated outcomes of together to improve the homes and lives of low- income homeowners in need. We the consultation or areas for improved coordination? work to preserve and revitalize houses and communities, ensuring that low - income homeowners particularly older adults, individuals with disabilities, families with children, and active or retired members of the armed services can live independently in homes that are safe and healthy. 6 Agency /Group /Organization Restoration Housing Agency /Group /Organization Type Housing Services - Housing What section of the Plan was addressed by Housing Need Assessment Consultation? Market Analysis Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 10 Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 11 Briefly describe how the Agency /Group /Organization Restoration Housing is a nonprofit organization that develops affordable rental was consulted. What are the anticipated outcomes of properties benefiting limited- income individuals and families through the the consultation or areas for improved coordination? preservation of neglected historic structures. Restoration Housings business model combines historic tax credits, in -house schematic drafting, tax credit syndication, and construction management. 7 Agency /Group /Organization Roanoke Redevelopment and Housing Authority Agency /Group /Organization Type Housing PHA What section of the Plan was addressed by Housing Need Assessment Consultation? Public Housing Needs Briefly describe how the Agency /Group /Organization RRHA is an independent, political subdivision of the Commonwealth of Virginia was consulted. What are the anticipated outcomes of with three primary responsibilities to the citizens of Roanoke: (1) To provide the consultation or areas for improved coordination? housing and homeownership opportunities and to accomplish neighborhood revitalization. (2) To take a leadership role in providing programs and resources for residents that promote and encourage self- sufficiency, self- esteem, and self - determination. (3) To maintain a leadership role in fostering economic development and job opportunities through redevelopment. RRHA currently owns and manages approximately 1,276 units of public housing and administers approximately 2,067 units of Section 8 Housing Choice Vouchers. RRHA also owns and operates 24 units of housing that are supported with Section 8 vouchers. In addition, RRHA manages 207 units of rental housing that are part of the Low - Income Housing Tax Credits program. A lease- purchase homeownership program is helping many individuals and families of low- to moderate - income realize the dream of homeownership. RRHA also partners with many community organizations providing programs and assistance. RRHA's goal is to help others reach their goals by helping people become self- sufficient and reduce dependency on public assistance. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 11 8 Agency /Group /Organization Blue Ridge Independent Living Center Agency /Group /Organization Type Housing Services - Persons with Disabilities What section of the Plan was addressed by Housing Need Assessment Consultation? Non - Homeless Special Needs Briefly describe how the Agency /Group /Organization The Blue Ridge Independent Living Center assists people with disabilities to live was consulted. What are the anticipated outcomes of independently. The Center also serves the community at large by helping to the consultation or areas for improved coordination? create an environment that is accessible to all. The Center, established in July 1989, is a private, non - profit community agency with non - residential programs. Support for service is received from state and federal sources and donations from regional businesses and individuals. The Center is governed by a Board of Directors with a majority of members having disabilities. The Center serves residents of the Fifth Planning District of Virginia, which includes the counties of Alleghany, Botetourt, Craig, and Roanoke and the cities of Covington, Roanoke, and Salem. 9 Agency /Group /Organization Apple Ridge Farm, Inc. Agency /Group /Organization Type Services - Children What section of the Plan was addressed by Non - Homeless Special Needs Consultation? Anti- poverty Strategy Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 12 Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 13 Briefly describe how the Agency /Group /Organization Apple Ridge Farm grows the well -being of the underserved communities in the was consulted. What are the anticipated outcomes of Roanoke and New River Valleys through the exploration and execution of the consultation or areas for improved coordination? environmental sustainability and urban agriculture, leadership and success mentoring, and exposure to outdoor experiences. The rural mountainous location of Apple Ridge Farm provides the ideal setting for Outdoor Adventure Programs. Supported by professional leaders and certified instructors, participants develop team- building skills as they are challenged in activities that require cooperation and communication to achieve specific goals. Perfect for outdoor enthusiasts, sports teams and school groups, corporate groups, and any group needing cohesion and team spirit. 10 Agency /Group /Organization Children's Trust Agency /Group /Organization Type Services - Children Services - Victims of Domestic Violence Services - Victims What section of the Plan was addressed by Non - Homeless Special Needs Consultation? Briefly describe how the Agency /Group /Organization Children's Trust was formed as the result of a joint commitment from the was consulted. What are the anticipated outcomes of Children's Advocacy Center (CAC) and Court Appointed Special Advocates (CASA) the consultation or areas for improved coordination? to better serve children and families in the Roanoke Valley. Children's Trust combines needed public education outreach, effective advocacy, and a strong network of support for Roanoke children and families and is dedicated to coordinating services that will improve the community by promoting awareness about child abuse, providing family support through education, providing a child - friendly environment for the investigation of abuse, and advocating for the best interests of abused and neglected children. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 13 11 Agency /Group /Organization Council of Community Services Agency /Group /Organization Type Housing Services - Persons with HIV /AIDS Services - homeless What section of the Plan was addressed by Housing Need Assessment Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Non - Homeless Special Needs Briefly describe how the Agency /Group /Organization The Council of Community Services provides leadership for organizations and was consulted. What are the anticipated outcomes of individuals in the areas of planning, information, and referral services to improve the consultation or areas for improved coordination? the quality of life in our communities. The Council of Community Services was established in 1960 as a result and the efforts of over 70 community organizations who saw a need for comprehensive planning in the Roanoke Valley. The Council of Community Services was established to promote the welfare of the Roanoke Valley community through the provision of a forum for the expression and the study of community needs; the survey and evaluation of resources available; the improvement of existing resources; and the establishment of new resources. The Council provides access to information and education in the prevention of HIV and Hepatitis C. All services are free and confidential. Services available at the Danville, Marion, and Roanoke offices. The Council also provides assistance to those experiencing (or at risk of) homelessness and works collaboratively with other service providers to coordinate services. 12 Agency /Group /Organization Brain Injury Services of Southwest Virginia Agency /Group /Organization Type Services - Health Other government - State Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 14 Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 15 What section of the Plan was addressed by Non - Homeless Special Needs Consultation? Briefly describe how the Agency /Group /Organization The mission of Brain Injury Services of SWVA is to help children and adults living was consulted. What are the anticipated outcomes of with brain injury improve the quality of their lives and reintegrate into family and the consultation or areas for improved coordination? community. Brain Injury Services of SWVA is funded in part by state general funds appropriated by the Virginia General Assembly and administered by the Department for Aging and Rehabilitative Services. 13 Agency /Group /Organization Roanoke Rescue Mission Agency /Group /Organization Type Housing Services - Elderly Persons Services - Persons with Disabilities Services - Victims of Domestic Violence Services - homeless Services - Health Services - Education Services - Employment Services - Victims What section of the Plan was addressed by Homeless Needs - Chronically homeless Consultation? Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 15 Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 16 Briefly describe how the Agency /Group /Organization With the mission statement "helping hurting people in Jesus' name," the Rescue was consulted. What are the anticipated outcomes of Mission of Roanoke is a comprehensive crisis intervention center for men, the consultation or areas for improved coordination? women, and children. The Rescue Mission offers life- saving services aimed at transformation and restoration. From job loss to domestic violence, to physical and mental health challenges and more; homelessness is a symptom of varying conditions. Besides providing food and shelter, through services such as employment training, drug and alcohol recovery, and intensive case management, the Rescue Mission tackles the root causes of homelessness in order to equip and empower people to live independently and intentionally. 14 Agency /Group /Organization REACH in Roanoke Agency /Group /Organization Type Services - Housing Services - Children What section of the Plan was addressed by Housing Need Assessment Consultation? Non- Homeless Special Needs Briefly describe how the Agency /Group /Organization REACH began serving in Roanoke, Virginia in the fall of 2010. It was first located was consulted. What are the anticipated outcomes of inside the Salvation Army of the Roanoke Valley, in the heart of the Southeast the consultation or areas for improved coordination? community. REACH's first program Summer Service Camp kicked off in the summer of 2011 with 110 volunteers from groups of youth traveling from as far away as New Jersey to experience the joy of service. REACH purchased their first abandoned home for their Neighborhood Revitalization program in November 2016. In 2019 they completed their first two Neighborhood Revitalization Projects and moved in two first -time homeowners. REACH then purchased two more abandoned homes and are currently 95% done on one and in the beginning phases on the second. 15 Agency /Group /Organization The ARCH Agency /Group /Organization Type Housing Services - homeless Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 16 Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 17 What section of the Plan was addressed by Homeless Needs - Chronically homeless Consultation? Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency /Group /Organization ARCH is the leading agency in second chances and new beginnings after was consulted. What are the anticipated outcomes of homelessness, addiction, and crisis. Through the use of innovative, evidence - the consultation or areas for improved coordination? based practices, their professionally trained staff provides support to our clients with the goal of living independent, productive, healthy lives in our community. 16 Agency /Group /Organization Family Promise of Greater Roanoke Valley Agency /Group /Organization Type Housing Services - Housing Services - Children Services - homeless What section of the Plan was addressed by Homeless Needs - Families with children Consultation? Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 17 Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 18 Briefly describe how the Agency /Group /Organization Family Promise of Greater Roanoke empowers homeless families with children to was consulted. What are the anticipated outcomes of achieve sustainable independence through a community -based response. Family the consultation or areas for improved coordination? Promise is a program designed to help families with children who are experiencing homelessness. A network of 31 faith communities and over 1,000 volunteers provide temporary housing and meals for up to 4 families at a time (maximum 14 people). Families in the program receive full -time case management to assist with overcoming the causes that led to homelessness. The families establish goals for employment, housing, education, and child care. Through a safe, nurturing environment, families can work on these goals to lead them to permanent housing and future success. Hospitality, a large support system of volunteers, and new life skills enable over 87% of our families to move to and maintain permanent housing. Family Promise operates 24 hours a day, 365 days a year and only serves families with children. 17 Agency /Group /Organization Feeding America Southwest Virginia Agency /Group /Organization Type Services - Children Services - Elderly Persons What section of the Plan was addressed by Homelessness Strategy Consultation? Non- Homeless Special Needs Briefly describe how the Agency /Group /Organization For more than 40 years, Feeding America has responded to the needs of was consulted. What are the anticipated outcomes of individuals struggling with food insecurity in this country. Their mission is to feed the consultation or areas for improved coordination? the hungry through a nationwide network of member food banks and engage the country in the fight to end hunger. 18 Agency /Group /Organization Carilion Clinic Agency /Group /Organization Type Services - Children Services - Persons with Disabilities Services - Persons with HIV /AIDS Services - Health Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 18 Identify any Agency Types not consulted and provide rationale for not consulting Roanoke County, the City of Salem, and the Town of Vinton were not consulted since Roanoke is an independent city and the Consolidated Plan is not dependent upon other regional governments for funding or implementation. Other local /regional /state /federal planning efforts considered when preparing the Plan Name of Plan What section of the Plan was addressed by Non - Homeless Special Needs Continuum of Care Consultation? Briefly describe how the Agency /Group /Organization Carilion Clinic has seven hospitals, a multi - specialty physician group, advanced was consulted. What are the anticipated outcomes of primary care practices, and outpatient centers in Virginia. Their employees work the consultation or areas for improved coordination? together to provide collaborative, compassionate care to nearly one million people throughout Virginia. 19 Agency /Group /Organization Virginia Harm Reduction Coalition Agency /Group /Organization Type Services - Health What section of the Plan was addressed by Non - Homeless Special Needs Consultation? Briefly describe how the Agency /Group /Organization Virginia Harm Reduction Coalition (VHRC) is a 501(c)(3) nonprofit, peer -run was consulted. What are the anticipated outcomes of organization whose mission is to improve the health of the community we serve the consultation or areas for improved coordination? by advocating for, developing, and implementing evidence -based solutions to address the adverse effects of drug use. Identify any Agency Types not consulted and provide rationale for not consulting Roanoke County, the City of Salem, and the Town of Vinton were not consulted since Roanoke is an independent city and the Consolidated Plan is not dependent upon other regional governments for funding or implementation. Other local /regional /state /federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Council of Community Services Table 3 — Other local / regional / federal planning efforts Annual Action Plan 19 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) Narrative (optional) No other adjacent units of general local government were consulted during the creation of the consolidated plan as the City of Roanoke is a stand -alone unit of local government and is not greatly affected by the actions or inactions of its adjacent localities. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 20 AP -12 Participation — 91.105, 91.200(c) 1. Summary of citizen participation process /Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal- setting The City of Roanoke has a Citizen Participation Plan adopted by City Council that outlines the citizen participation efforts in relations to guiding outreach efforts and the development with public input for the Annual Action Plan, 5 Year Consolidated Plan and Consolidated Annual Performance and Evaluation Report. Citizen Participation Outreach Sort Order Mode of Outreach Target of Outreach Summary of response /attendance Summary of comments received Summary of comments not accepted and reasons URL (If applicable) Table 4 — Citizen Participation Outreach Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 21 AP -15 Expected Resources — 91.220(c)(1,2) Introduction The City of Roanoke prioritized goals and objectives for using CDBG funding to strategically and effectively benefit low- and moderate - income residents by supporting the creation of affordable housing, investing in public facility improvements, and supporting public services. The City expects partners to leverage CDBG funding to the fullest extent possible to implement robust programs that will help further the needs of area residents. Anticipated Resources Program Source of Uses of Funds Expected Amount Available Year 1 Expected Narrative Funds Amount Description Annual Program Prior Year Total: Allocation: Income: $ Resources: $ Available $ $ Remainder of ConPlan CDBG public - Acquisition, Admin and Planning, Economic federal Development, Housing, Public Improvements, Public Services 1,835,201 0 144,000 1,979,201 0 HOME public - Acquisition, Homebuyer Assistance, Homeowner federal rehab, Multifamily rental, new construction, Multifamily rental rehab, New construction for ownership, TBRA 675,808 0 0 675,808 0 ESG public - Conversion and rehab for transitional housing federal Financial Assistance Overnight shelter Rapid re- housing (rental assistance) Rental Assistance Services Transitional housing 153,124 0 20,551 173,675 0 Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 22 Table 5 - Expected Resources — Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied Federal funds will be leveraged as much as possible with private and local resources. Habitat for Humanity in the Roanoke Valley will provide a significant source of leverage and will provide leverage for the HOME Match requirements through the use of volunteer labor and donated goods and materials. The City scores funding applications with high percentages of match from public or private resources more favorably than those with little or no match. The city also encourages partnerships with other non - profits, state agencies, faith -based organizations, and public service providers in the application process and program design. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 23 If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan There is no identified publicly owned land or property that may be used for needs identified in the plan. Available Funding CDBG 2021 -2022 Entitlement Grant $1,835,201 Carry -Over and Program Income $144,000 Subtotal — CDBG Funds Available $1,979,201 HOME 2021 -2022 Entitlement Grant $675,808 Carry -Over and Program Income $ 0 Subtotal — HOME Funds Available $675,808 ESG: 2021 -2022 ESG Entitlement Grant $153,124 Carry -Over and Program Income $ 20,551 Subtotal — ESG Funds Available $173,675 Total 2021 -2022 CDBG, HOME and ESG Funds Available $2,828,684 Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 24 Annual Goals and Objectives AP -20 Annual Goals and Objectives Goals Summary Information Sort Goal Name Start End Category Geographic Area Needs Addressed Funding Goal Outcome Indicator Order Year Year 1 Code 2020 2024 Non - Housing Citywide Code CDBG: Housing Code Enforcement /Foreclosed Enforcement Community Enforcement $163,850 Property Care: 600 Household Housing Development Unit 2 Public 2020 2024 Non - Housing Belmont /Fallon Infrastructure CDBG: Public Facility or Infrastructure Activities Infrastructure Community Target Area $51,000 other than Low /Moderate Income Housing Development Benefit: 1200 Persons Assisted 3 Housing 2020 2024 Affordable Belmont /Fallon Housing CDBG: Homeowner Housing Rehabilitated: 45 Rehabilitation Housing Target Area Rehabilitation $539,250 Household Housing Unit Non - Homeless Citywide Special Needs 4 New 2020 2024 Affordable Belmont /Fallon New CDBG: Homeowner Housing Added: 4 Household Homeownership Housing Target Area Homeownership $677,432 Housing Unit Citywide HOME: $594,568 Homeowner Housing Rehabilitated: 5 Household Housing Unit 5 Administration 2020 2024 Administration Citywide Administration CDBG: Other: 1Other $341,419 HOME: $66,240 Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 25 Sort Goal Name Start End Category Geographic Area Needs Addressed Funding Goal Outcome Indicator Order Year Year 6 Homeless 2020 2024 Homeless Citywide Homeless ESG: Tenant -based rental assistance / Rapid Services Services $173,675 Rehousing: 200 Households Assisted Homeless Person Overnight Shelter: 25 Persons Assisted 7 Public Services 2020 2024 Non - Housing Belmont /Fallon Public Services CDBG: Public service activities other than Community Target Area $203,750 Low /Moderate Income Housing Benefit: 45 Development Citywide Persons Assisted Homelessness Prevention: 30 Persons Assisted 8 Down Payment 2020 2024 Affordable Belmont /Fallon Down Payment HOME: Direct Financial Assistance to Homebuyers: Assistance Housing Target Area Assistance $15,000 3 Households Assisted 9 Public Facilities 2020 2024 Non - Housing Citywide Public Facilities CDBG: Public Facility or Infrastructure Activities Community $2,500 other than Low /Moderate Income Housing Development Benefit: 400 Persons Assisted Table 6 — Goals Summary Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 26 Goal Descriptions 1 Goal Name Code Enforcement Goal Code Enforcement (City of Roanoke Dept. of Planning, Bldg and Dev.) Funds a portion of 3 Description inspectors in low- to moderate - income inspection districts for City enforcement of the building maintenance and other codes to address slum and blighting conditions. (Recommended: $163,850 CDBG.) 2 Goal Name Public Infrastructure Goal Provide funding for infrastructure projects within the city. This includes standalone Description infrastructure projects which impact stormwater, street, and streetscape issues in low - income neighborhoods as well as infrastructure projects which are completed in conjunction with low- income housing development. Infrastructure (City of Roanoke Public Works /Transportation) Installation of handicapped - accessible ramps and repair /replacement of dilapidated sidewalks in the Belmont /Fallon Target Area. Funds to be matched by City General Funds (Recommended $51,000 CDBG) 3 Goal Name Housing Rehabilitation Goal Provide funding for organizations to complete four housing rehabilitation programs for Description owner- occupied structures. This includes emergency repairs, repairs for handicapped accessibility, and minor and limited repairs. 4 Goal Name New Homeownership Goal Provide funding for Habitat for Humanity in the Roanoke Valley and REACH to create new Description homeownership opportunities through rehabilitation and new construction. 5 Goal Name Administration Goal Provide funding for the administration of the CDBG and HOME programs for the city of Description Roanoke. 6 Goal Name Homeless Services Goal Provide ESG funding for homeless services to three homelessness prevention agencies in the Description city of Roanoke. This includes homelessness prevention programs, rapid rehousing programs, and overnight sheltering. 7 Goal Name Public Services Goal Provide funding to public services agencies to assist citizens of the city with service needs. Description Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 27 8 Goal Name Down Payment Assistance Goal Down Payment Assistance (City of Roanoke) Funds to provide 5 -year forgivable, 0% interest Description loans of up to $8,000 for down payment and closing costs to assist low /mod- income families to buy homes in the City. The program will be administered by the HUD Community Resources office staff and restricted to homes acquired in the Belmont /Fallon Target Area. (Recommended: $15,000 HOME) 9 Goal Name Public Facilities Goal Neighborhood Development Grant Program (City Manager's Office /Neighborhood Services) Description Provides grants to neighborhood organizations in predominantly low- mod - income neighborhoods for eligible projects such as housing, crime prevention, public facilities, and infrastructure projects. Activities related to training and capacity development of eligible neighborhood associations will be paid from HUD planning and administrative accounts. Only one eligible neighborhood (Old Southwest) submitted an application for NDG funding by CDBG for FY 21 -22. (Recommended: $2,500 CDBG). Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 28 AP -35 Projects — 91.220(d) Introduction The City of Roanoke anticipates receiving approximately $2.6 million in new entitlement funds annually from the U.S. Department of Housing and Urban Development (HUD) in three grants: Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Solutions Grant (ESG). Roanoke is an entitlement community under these HUD programs. This means that HUD funds are allocated to the City every year using a formula based on population, income levels, and other factors. The amount that the City receives then depends on how much Congress appropriates for the entire nation. Allocation of Resources: The City's 2021 -2022 Annual Plan outlines the use of over $2.8 million in CDBG, HOME, and ESG, including carry -over. These funds will support an array of housing, homeless prevention, public services, neighborhood and community development programs, and planning and administrative costs associated with these activities. Economic Development — $0 in CDBG funding is proposed for projects in the economic development category for FY 21- 22. Homeless Services -- $162,635 for homeless prevention and rapid re- housing through ESG funds for programs benefiting the homeless or those at -risk of becoming homeless. Housing Development -- $1,826,250 in CDBG and HOME funds for new construction and housing rehabilitation for homeownership and the rehabilitation of owner - occupied homes. Public Services -- $203,750 in CDBG and funds for services such as social services, academic enrichment, other youth and family programs to benefit low to moderate - income families, physical /mental health services, substance abuse, and food services. Neighborhood Development — which includes grants to neighborhood organizations for small community improvement projects not otherwise categorized, $51,000 for infrastructure in Belmont /Fallon Target Area, $163,850 to fund a portion of City code inspectors to serve conservation and rehabilitation low -mod neighborhoods. Planning and Administration -- $418,699 for staffing and operating costs incurred by the City to administer the CDBG, HOME, and ESG funds, each within the financial limits imposed by HUD for each of the programs. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 29 Distribution of Housing Funds: For 2021 -2022, the City estimates its CDBG and HOME housing funds will be allocated as follows: 1. $689,250 for activities encouraging and facilitating the repair, maintenance, improvement, or re -use of existing owner - occupied or rental housing. 2. $1,137,000 for activities encouraging and facilitating new homeownership. # Project Name 1 2021 CDBG Code Enforcement 2 2021 CDBG Public Infrastructure 3 2021 CDBG Housing Rehabilitation 4 2021 CDBG /HOME New Homeownership 5 2021 CDBG and HOME Administration 6 2021 ESG Homeless Services 7 2021 Public Services 8 2021 Public Facilities 9 2021 Downpayment Assistance Table 7 - Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs The City of Roanoke anticipates receiving approximately $2.6 million in new entitlement funds annually from the U.S. Department of Housing and Urban Development (HUD) in three grant programs: Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Solutions Grant (ESG). Roanoke is an entitlement community under these HUD programs. This means that HUD funds are allocated to the City every year using a formula based on population, income levels, and other factors. The amount that the City receives then depends on how much Congress appropriates for the entire nation. CDBG CDBG funds have been allocated to the City since 1975 and can be used for activities ranging from housing to economic development and from job training to infrastructure projects. For the 2021 -2022 program year, the City is scheduled to receive $1,835,201 in new CDBG entitlement funds. CDBG funds are primarily intended to benefit low- and moderate - income persons and areas, though a limited amount can also be used for reducing blight in economically distressed areas. The amount of funds that can be used for administration, planning, and human services is also limited by regulation and City Council policy; however, the 2021 -2022 Annual Plan has administrative cost at 18.6% of total entitlement, below the 20% threshold allowed by HUD. Public Services are generally capped at 15% of entitlement funds, with Council policy limiting that to 95% of the maximum. Public Services are recommended at 77.9% of maximum allowed. Non - public service capacity is reflected in the funding in other categories, mostly Housing Development. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 30 HOME The HOME program is exclusively for housing to benefit those of low or moderate - income, including rehabilitation, new construction, homeownership assistance, and improvements to rental housing. The City has been receiving HOME funds since 1992. For the 2021 -2022 program year, the City is scheduled to receive $675,808 in new HOME funds. HOME funds require a 12.5% match, which is met with volunteer labor from Habitat for Humanity projects funded with HOME dollars. At least 15% of each annual HOME grant must be invested in qualifying projects conducted by Community Housing Development Organizations ( "CHDOs "). Currently, Habitat for Humanity is the only CHDO serving the city. Administrative expenses for HOME are set at $66,240, below the 10% maximum allowed. ESG The emphasis for use of Emergency Solutions Grant funds has shifted from providing for activities that assist homeless individuals and families to early intervention and prevention of homelessness. HUD has issued new rules for the distribution of these funds by entitlement communities, which are being assessed by city staff, the Roanoke Continuum of Care, the Roanoke Valley Council of Community Services, and Blue Ridge Interagency Council on Homelessness. Total entitlement funding in FY 2021 -2022 is scheduled to be $153,124. HOME The HOME program is exclusively for housing to benefit those of low or moderate - income, including rehabilitation, new construction, homeownership assistance, and improvements to rental housing. The City has been receiving HOME funds since 1992. For the 2021 -2022 program year, the City is scheduled to receive $675,808 in new HOME funds. HOME funds require a 12.5% match, which is met with volunteer labor from Habitat for Humanity projects funded with HOME dollars. At least 15% of each annual HOME grant must be invested in qualifying projects conducted by Community Housing Development Organizations ( "CHDOs "). Currently, Habitat for Humanity is the only CHDO serving the city. Administrative expenses for HOME are set at $66,240, below the 10% maximum allowed. ESG The emphasis for use of Emergency Solutions Grant funds has shifted from providing for activities that assist homeless individuals and families to early intervention and prevention of homelessness. HUD has issued new rules for the distribution of these funds by entitlement communities, which are being assessed by city staff, the Roanoke Continuum of Care, the Roanoke Valley Council of Community Services, and Blue Ridge Interagency Council on Homelessness. Total entitlement funding in FY 2021 -2022 is scheduled to be $153,124. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 31 AP -38 Project Summary Project Summary 1 Project Name 2021 CDBG Code Enforcement Target Area Citywide Goals Supported Code Enforcement Needs Addressed Code Enforcement Funding CDBG: $163,850 Description Code Enforcement (City of Roanoke Dept. of Planning, Bldg and Dev.) Funds a portion of staff and other operating costs for City enforcement of the building maintenance and other codes in low -to- moderate income neighborhoods. Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities Code Enforcement (City of Roanoke Dept. of Planning, Bldg and Dev.) Funds a portion of the staff and other operating costs for City enforcement of the building maintenance and other codes in low -to- moderate income neighborhoods. 2 Project Name 2021 CDBG Public Infrastructure Target Area Belmont /Fallon Target Area Goals Supported Public Infrastructure Needs Addressed Infrastructure Funding CDBG: $51,000 Description Infrastructure (City of Roanoke Public Works /Transportation) Installation of handicapped - accessible ramps and repair /replacement of dilapidated sidewalks in the Belmont /Fallon Target Area. Funds to be matched by City General Funds (Recommended $51,000 CDBG) Target Date Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 32 Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 33 Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities Infrastructure (City of Roanoke Public Works /Transportation) Installation of handicapped - accessible ramps and repair /replacement of dilapidated sidewalks in the Belmont /Fallon Target Area. Funds to be matched by City General Funds (Recommended $51,000 CDBG) 3 Project Name 2021 CDBG Housing Rehabilitation Target Area Belmont /Fallon Target Area Citywide Goals Supported Housing Rehabilitation Needs Addressed Housing Rehabilitation Funding CDBG: $539,250 Description Funding for several housing rehabilitation activities, including rehabilitation for disabled households, for handicapped accessibility, as well as minor and emergency home repairs for owner - occupied housing. Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 33 Planned Activities BFTA Residential Facade Improvements (Renovation Alliance) The Belmont - Fallon Target Area Facade Grant Program will provide opportunities for property owners in the Belmont- Fallon Target Area to access matching funding for facade improvements. This program is intended to help address slum /blight remediation in the Belmont - Fallon Target Area. (Recommended $40,000 CDBG) Emergency Home Repair Program (Total Action For Progress) TAP's FY 21 -22 Limited /Emergency Home Repair program, run by the agency's Energy Conservation and Housing Rehab (ECHR) component, will provide repairs to owner- occupied homes that are considered an immediate threat to the health and /or safety of the occupants. With CDBG funding, TAP will provide repairs to 6 eligible homes throughout the City of Roanoke, not to exceed $15,000 per home. Repairs to homes will address physical defects contributing to an unsafe condition for occupants, as deemed necessary by the qualified rehabilitation specialist. (Recommended: $62,500 CDBG) Empowering Individuals with Disabilities (Blue Ridge Independent Living Center) BRILC's program will assist low- income City of Roanoke homeowners with disabilities to remain independent within their own homes and the community by completing home modifications such as handrails, ramps, modifications of sidewalks, steps, and doorways, bathroom modifications, and the installation of grab bars, etc. (Recommended: $55,000 CDBG.) BFTA Owner- Occupied Limited Rehab (Renovation Alliance) The funding requested for this application will be used to complete a minimum of 10 owner - occupied rehabilitations with less than $15,000 per unit maximum for households in the Belmont - Fallon and Melrose- Orange Target Areas whose household incomes are at or below 80% Area Median Income. Basic rehabilitation services utilizing volunteer labor to address "safe, warm and dry" homeowner needs for low- income persons. (Recommended $96,500 CDBG.) BFTA Owner- Occupied Major Rehab (Total Action for Progress) Major rehabilitation to 3 owner- occupied housing units in Melrose- Orange Target Area. Major rehabilitation is targeted for rehabilitation in excess of $15,000 to address the health, safety, and welfare needs of residents. (Recommended: $194,250 CDBG.) Summer Youth Rehabilitation (Renovation Alliance) This program entails limited rehabilitation and repairs to about 15 homes citywide, primarily utilizing over 400 youth volunteers from faith -based programs for low- income, elderly, and disabled homeowners. Renovation Alliance reviews and selects homes to be included in the program, determine eligibility, work scopes, any environmental testing and historic reviews, and required permits. (Recommended: $91,000 CDBG). Annual Action Plan 34 ZU21 OMB Control No: 2506 -0117 (exp. 09/30/2021) 4 Project Name 2021 CDBG /HOME New Homeownership Target Area Belmont /Fallon Target Area Citywide Goals Supported New Homeownership Needs Addressed New Homeownership Funding CDBG: $677,432 HOME: $594,568 Description Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities BFTA New Homeownership — New Construction /Rehabilitation (Habitat for Humanity) HFHRV is proposing the development and sale of sustainable and affordable single - family housing through the rehabilitation of four existing properties and the construction of four new homes to benefit - eligible low - moderate income homebuyers in and around the City's Belmont /Fallon Target Area. All housing shall be developed in a manner consistent with the applicable neighborhood plans, local /federal historic requirements, and any design overlay which may apply to each development site under consideration. (Recommended: $492,432 CDBG and $444,568 HOME) 427 Gilmer Avenue Stabilization (REACH) This is a phased approach to stabilize and restore a blighted property in the Historic Gainsboro neighborhood. Funds are proposed to replace the roof, stabilize the foundation and make exterior repairs and improvements during the FY 21 -22 period, then complete the restoration in FY 22 -23. Upon completion, the house will be sold to a qualifying LMI household for a single - family residence. (Recommended: $60,000 CDBG) 1602 Dale Avenue Restoration (REACH) This program will revitalize a prominent, blighted property in the Belmont /Fallon Target Area and allow a low -to- moderate income family to take ownership. This program will undertake the work necessary to restore the property through volunteer and contracted labor. Once completed, REACH will find a qualified household to secure financing to purchase the house. (Recommended: $125,000 CDBG) Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 35 5 Project Name 2021 CDBG and HOME Administration Target Area Citywide Goals Supported Administration Needs Addressed Administration Funding CDBG: $341,419 HOME: $66,240 Description Program administration for the CDBG and HOME programs. Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities 6 Project Name 2021 ESG Homeless Services Target Area Citywide Goals Supported Homeless Services Needs Addressed Homeless Services Funding ESG: $173,675 Description Provide funding from the city's ESG allocation to provide services to homeless families, individuals, or households that are in danger of becoming homeless. Also, provide funding for the administration of the ESG program. Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 36 Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 37 Planned Activities Case Management (Family Promise of Greater Roanoke) Funds will provide for staff to provide extensive case management of individuals utilizing the homeless shelter operated by Family Promise. The position will perform initial intake, work with each family to develop life- management plans, make referrals to mental health services and physical health services, arrange child care for families, arrange transportation and oversee the day center. (Recommended: $30,953 ESG) Emergency Sheltering & Homelessness Prevention (ARCH) Funds will provide emergency shelter assistance for operating expenses (i.e., utilities and insurance) to support direct services. ARCH will also utilize homeless prevention assistance to fund its full -time housing stability coordinator who manages services for Trust House residents who transition to permanent housing. (Recommended: $46,273 ESG) Homeless Prevention and Rapid Rehousing (Council of Community Services) Funds will provide for rapid rehousing and one -time rental assistance, coordinate homelessness prevention services to households most at -risk of homelessness to increase housing stability, and track data using Homeless Management Information System. (Recommended $85,409 ESG). 7 Project Name 2021 Public Services Target Area Citywide Goals Supported Public Services Needs Addressed Public Services Funding CDBG: $203,750 Description Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 37 Planned Activities Court Appointed Special Advocates (Children's Trust) This program is intended to offer support to children in foster care as well as children who are at -risk of foster care placement. CASA offers an objective advocate for abused and neglected children. Volunteers are utilized to work with children whose cases have been assigned to a judge due to unhealthy or unsafe home environments. (Recommended $30,500 CDBG) Family Advocates Program (Children's Trust) Funding to provide support services to the non - offending caregivers in cases of alleged child abuse, resulting in greater protection and support for the alleged child victim. (Recommended $29,750 CDBG.) BFTA Police Bike Patrols (City of Roanoke Police Department) The Roanoke Police Department will utilize CDBG funds to conduct bike patrols and plainclothes operations in the Belmont /Fallon Target Area. Special enforcement will focus on the quality of life and safety of the community to reduce crime and discourage illegal activities such as drunk in public, disorderly conduct, trespassing, larceny, and alcohol & narcotics violations. This enforcement will be above and beyond current enforcement operations in BFTA. (Recommended: $20,000 CDBG) Reduction in Homeless Overdoses (Virginia Harm Reduction Coalition) VHRC expects to expand its outreach services in order to keep up with the increasing mortality rate of homeless caught up in the opioid crisis by hiring an additional FTE to focus on neighborhoods hardest hit by overdoses. Studies show the majority of these deaths occur in the 24013 zip code, which includes most of BFTA. The area accounts for 36% of the nearly 1,200 individuals served by VHRC, and it is hoped that by expanding its street outreach to location- specific, on -the- ground outreach will help reduce preventable overdose deaths. (Recommended: $48,500 CDBG) Housing Stabilization for Families in Need (Council of Community Services) CSC proposes to continue operations of the homeless intervention services to serve 30 eligible families in danger of losing rental housing. The project provides short - term rental and utility assistance to families facing imminent homelessness by utilizing a prioritization policy that maximizes resources. Households are screened to determine eligibility and classify in one of three levels of risk of becoming homeless. Caseworkers assists families with household budgeting and referral to other community resources. (Recommended $75,000 CDBG) 8 1 Project Name 1 2021 Public Facilities Target Area I Citywide Goals Supported I Public Facilities Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 38 Needs Addressed Funding Description Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities 9 Project Name Target Area Goals Supported Needs Addressed Funding Description Target Date Public Services CDBG: $2,500 Neighborhood Development Grant Program (City Manager's Office /Neighborhood Services) Provides grants to neighborhood organizations in predominantly low- mod - income neighborhoods for eligible projects such as housing, crime prevention, public facilities, and infrastructure projects. Activities related to training and capacity development of eligible neighborhood associations will be paid from HUD planning and administrative accounts. Only one eligible neighborhood (Old Southwest) submitted an application for NDG funding by CDBG for FY 21 -22. (Recommended: $2,500 CDBG). 2021 Downpayment Assistance Belmont /Fallon Target Area Down Payment Assistance Down Payment Assistance HOME: $15,000 Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 39 Estimate the number and type of families that will benefit from the proposed activities Location Description Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 39 Planned Activities Down Payment Assistance (City of Roanoke) Funds to provide 5 -year forgivable, 0% interest loans of up to $8,000 for down payment and closing costs to assist low /mod- income families to buy homes in the City. The program will be administered by the HUD Community Resources office staff and restricted to homes acquired in the Belmont /Fallon Target Area. (Recommended: $15,000 HOME) Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 40 AP -50 Geographic Distribution — 91.220(f) Description of the geographic areas of the entitlement (including areas of low- income and minority concentration) where assistance will be directed The city will be focusing revitalization efforts this year in the approved Belmont /Fallon Target Area (BFTA). This will be the first full year in solely EFTA, as we have transitioned out of the Melrose- Orange Target Area that we have concentrated our funds since 2015. The Belmont /Fallon Target area encompasses an area running from 1 -581 on the east to 19th Street to the west and from Tazewell Avenue from the north to Highland Avenue to the south. A total of $1,628,750 is earmarked for EFTA, or 67.5% of non - administrative funds, in keeping with City Council policy of a minimum of 51% for target area activities. Other housing and public service activities will be intended for use citywide. A total of 57% of HUD entitlement funding for CDBG, HOME, and ESG will be spent in the Belmont Fallon Target Area in FY 2021. Geographic Distribution Target Area Percentage of Funds Melrose- Orange Target Area (MOTA) 0 Belmont /Fallon Target Area 57% Citywide 43% Table 8 - Geographic Distribution Figure 1: Belmont Fallon Target Area Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) OOW 41 Rationale for the priorities for allocating investments geographically In recognition of the many needs of the City and its limited resources, the primary mission of the City's HUD funds shall be to act as a catalyst for change by providing seed funding for eligible projects and programs and to attract other resources, especially those of the private sector. In carrying out this mission, the HUD budgeting process identifies capable organizations to carry out projects benefitting low to moderate - income citizens, particularly those residing in targeted neighborhoods. The target area activities typically involve 4 - 5 years, depending on the amount of available funds during this period and the ability to achieve long -term goals and objectives. Discussion Proiects funded in the Belmont Fallon Target Area Belmont Preservation Project 920 Stewart Ave SE (Restoration Housing) Restoration Housing (RH) will utilize HOME funding, historic tax credits, and leveraged funding to acquire and restore 920 Stewart Avenue SE, a blighted and abandoned single - family dwelling in the Belmont - Fallon Target Area (EFTA) for conversion to single - family rental for eligible LMI family (Recommended $150,000 HOME) BFTA Residential Facade Improvements (Renovation Alliance) The Belmont - Fallon Target Area Facade Grant Program will provide opportunities for property owners in the Belmont - Fallon Target Area to access matching funding for facade improvements. This program is intended to help address slum /blight remediation in the Belmont - Fallon Target Area. (Recommended $40,000 CDBG) Down Payment Assistance (City of Roanoke) Funds to provide 5 -year forgivable, 0% interest loans of up to $8,000 for down payment and closing costs to assist low /mod- income families to buy homes in the City. The program will be administered by the HUD Community Resources office staff and restricted to homes acquired in the Belmont /Fallon Target Area. (Recommended: $15,000 HOME) BFTA New Homeownership — New Construction /Rehabilitation (Habitat for Humanity) HFHRV is proposing the development and sale of sustainable and affordable single - family housing through the rehabilitation of four existing properties and the construction of four new homes to benefit - eligible low- moderate income homebuyers in and around the City's Belmont /Fallon Target Area. (Recommended: $492,432 CDBG and $444,568 HOME) BFTA Owner - Occupied Limited Rehab (Renovation Alliance) The funding requested for this application will be used to complete a minimum of 10 owner- occupied rehabilitations with less than $15,000 per unit maximum for households in the Belmont - Fallon and Melrose- Orange Target Areas whose household incomes are at or below 80% Area Median Income. Basic rehabilitation services utilizing volunteer labor to address "safe, warm and dry' homeowner needs for low- income persons. (Recommended $96,500 CDBG.) BFTA Owner - Occupied Major Rehab (Total Action for Progress) Major rehabilitation to 3 owner- occupied Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 42 housing units in EFTA. Major rehabilitation is targeted for rehabilitation in excess of $15,000 to address the health, safety, and welfare needs of residents. (Recommended: $194,250 CDBG) 1602 Dale Avenue Restoration (REACH) This program will revitalize a prominent, blighted property in the Belmont /Fallon Target Area and allow a low -to- moderate income family to take ownership. This program will undertake the work necessary to restore the property through volunteer and contracted labor. Once completed, REACH will find a qualified household to secure financing to purchase the house. (Recommended: $125,000 CDBG) BFTA Police Bike Patrols (City of Roanoke Police Department) The Roanoke Police Department will utilize CDBG funds to conduct bike patrols and plainclothes operations in the Belmont /Fallon Target Area. Special enforcement will focus on the quality of life and safety of the community to reduce crime and discourage illegal activities such as drunk in public, disorderly conduct, trespassing, larceny, and alcohol & narcotics violations. This enforcement will be above and beyond current enforcement operations in EFTA. (Recommended: $20,000 CDBG) Infrastructure (City of Roanoke Public Works /Transportation) Installation of handicapped - accessible ramps and repair /replacement of dilapidated sidewalks in the Belmont /Fallon Target Area. Funds to be matched by City General Funds (Recommended $51,000 CDBG) Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 43 AP -55 Affordable Housing — 91.220(g) Introduction The creation and retention of affordable housing is a top priority for the city of Roanoke. The city proposes to use eligible HUD funding to support several affordable housing goals during the year. • 45 LMI households will benefit from housing rehabilitation • 4 new homes will be added for LMI households • 5 homes will be rehabilitated and sold to LMI households One Year Goals for the Number of Households to be Supported Homeless 0 Non - Homeless 53 Special -Needs 0 Total 53 Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 4 Rehab of Existing Units 49 Acquisition of Existing Units 0 Total 53 Table 10 - One Year Goals for Affordable Housing by Support Type Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 44 AP -60 Public Housing — 91.220(h) Introduction In July 1949, the Roanoke City Council passed a resolution to establish the Roanoke Redevelopment and Housing Authority (RRHA). Today, seven commissioners, appointed by Roanoke City Council, serve as the policy- making board of RRHA. The board's role is defined and governed by state law and local ordinance. RRHA is an independent, political subdivision of the Commonwealth of Virginia with three primary responsibilities to the citizens of Roanoke: 1. To provide housing and homeownership opportunities and to accomplish neighborhood revitalization. 2. To take a leadership role in providing programs and resources for residents that promote and encourage self- sufficiency, self- esteem, and self- determination. 3. To maintain a leadership role in fostering economic development and job opportunities through redevelopment. RRHA currently owns and manages approximately 1,276 units of public housing and administers approximately 2,067 units of Section 8 Housing Choice Vouchers. RRHA also owns and operates 24 units of housing that are supported with Section 8 vouchers. In addition, RRHA manages 207 units of rental housing that are part of the Low- Income Housing Tax Credits program. A lease- purchase homeownership program is helping many individuals and families of low- to moderate - income realize the dream of homeownership. RRHA also partners with many community organizations providing programs and assistance. RRHA's goal is to help others reach their goals by helping people become self- sufficient and reduce dependency on public assistance. RRHA plays a key role in enhancing the community through both residential and commercial redevelopment activities. RRHA owns important parcels of land in the downtown Roanoke area and works with Roanoke City, area businesses, and homeowners to facilitate business and residential redevelopment opportunities. RRHA strives to maintain high - quality management and operations of its housing programs and units. DCHA uses various HUD devised manuals in implementing its management and maintenance policies, including Admissions and Continued Occupancy Handbook, PH Maintenance Plan Document, FSS Action Plan, Public Housing Assessment System Manual, Section 8 Administrative Plan, Housing Inspection Manual, Section 8 and Voucher Program Master Book, and HUD Handbook 7420.7. Actions planned during the next year to address the needs to public housing The city will fund Habitat for Humanity in the Roanoke Valley with both HOME and CDBG funds to ensure that low- and very -low- income RRHA families are afforded the opportunity to participate in homeownership. Public service projects during the duration of the five -year Consolidated Plan will continue to benefit RRHA residents. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 45 Actions to encourage public housing residents to become more involved in management and participate in homeownership The RRHA is committed to providing residents the opportunity to be involved in the business of improving their communities and also supports residents in pursuing their self- sufficiency goals. The RRHA's Resident Services Team works to provide employment training, resident development, supportive services, follow -up, and business development services to all public housing and HCV residents. Section 3 of the Housing and Community Development Act of 1968, as amended in 1994, requires that employment and other economic opportunities generated by HUD funding are directed to the greatest extent feasible toward low- and extremely low- income residents. The RRHA is committed to achieving the goals set forth by HUD in preparing residents to be employable by the contractors who receive RRHA contracts. The activities available to residents include resume writing, application processes, mock interviews, how to dress and prepare for interviews, specific job training workshops, vocational classes, and other services to meet the hiring trends to connect our residents to the available job openings in our region. In addition, RRHA conducts active outreach to potential contractors to educate them about Section 3 requirements and the benefits of providing employment opportunities to low and very low- income residents. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance RRHA is not designated as troubled. Discussion The RRHA's Resident Services Division takes a leadership role in providing resources for residents to promote and encourage self- sufficiency, improve the quality of life and make assisted housing a place of opportunity. The Division identifies resources and provides opportunities for families living in assisted housing in the areas of education, job training, and employment. Funding from HUD, along with strong partnerships with community organizations, make possible a great many of the programs and opportunities offered to residents. The Family Self- Sufficiency Program (FSS) enables residents of public housing and participants in the Section 8 Housing Choice Voucher program to identify their personal obstacles to self- sufficiency and, with the help of a case manager and area service providers, develop a set of steps that lead to economic self- sufficiency. In many cases, residents also accumulate a savings escrow account through increases in earned income. HUD grants, such as the Resident Opportunities for Self Sufficiency (ROSS), complement the FSS program by providing supportive services and job- training opportunities to residents of designated public housing developments. Further, as evidenced by the Villages at Lincoln and the Hurt Park redevelopment efforts, the RRHA has made strides in working to integrate public housing into the surrounding neighborhoods, which provides a means for low- and moderate - income families to transition out of public assistance program. All public housing residents and Housing Choice Voucher program participants have the opportunity to participate in the Family Self - Sufficiency (FSS) Program. Living at the Villages at Lincoln is contingent upon continued participation in the FSS program. Education and training opportunities are provided on -site at the Neighborhood Networks Center. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 46 AP -65 Homeless and Other Special Needs Activities — 91.220(i) Introduction The City of Roanoke operates Central Intake -One Door. Central Intake is an entry point to homeless and homeless prevention services for families and individuals who are homeless or at -risk of homelessness. The community is dedicated to the overall goal of assisting families and individuals in obtaining and maintaining housing stability. Central Intake acts as a single -entry point for all sub - populations. It provides services that are tailored to meet the needs of those who are homeless or at risk of homelessness by utilizing a comprehensive referral system in collaboration with community services providers. Central Intake —One Door is the access point for homeless and homeless prevention services and is conveniently located in an office that affords clients with the following additional services: Street Outreach • Basic household items • Bus tokens • Contacts /engagements • Intake and assessment • Referrals • Rx assistance • Security deposits Homeless Prevention • Rental assistance /arrears • Security and utility deposits • Utility assistance Rapid Rehousing • Case management • Credit repair Describe the jurisdictions one -year goals and actions for reducing and ending homelessness including reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City of Roanoke will participate in the 2022 Homelessness Point in Time Count in partnership with several of the organizations which will receive ESG funding. In addition, funding will be provided to the Community Housing Resource Center (CHRC) to be a central point of contact for the community seeking assistance with housing needs. During this year, the CHRC will have contact with a minimum of 16 households /individuals for assistance. In addition, the City's Homeless Assistance Team (HAT) will focus on street outreach and the determination of the needs of unsheltered persons on the street. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 47 Addressing the emergency shelter and transitional housing needs of homeless persons ESG funding will be provided to Family Promise of Greater Roanoke and Trust House to provide emergency shelter services to homeless individuals from the City. No transitional housing funding is available for use by City subgrantees; however, many subgrantees have applied for the State of Virginia transitional shelter funds. According to the Coordinated Entry Plan, stakeholders in the homeless system need to be aware of the various access points into the homeless system in a given region or county. Clear understanding about points of access into the system helps ensure that persons experiencing homelessness, or at -risk of homelessness, are most quickly and effectively entered into or diverted from homeless systems as appropriate. Access points must be willing and able to serve those who are fleeing or attempting to flee, domestic violence, dating violence, sexual assault, or stalking but who are seeking shelter or services from non - victim service providers. Access points must be able to serve domestic violence victims in ways that help ensure safety if no victim service provider is available. The Coordinated Entry Plan also requires that persons experiencing a housing crisis and presenting themselves for possible entry into the local shelter /emergency response system, access point providers must first go through diversion screening. Diversion Screening determines if persons experiencing a housing crisis can be /remain housed or if they absolutely must enter the homeless system. Quality screening helps reduce needless entries into the homeless system and standardizes access to program referrals. If a client cannot be diverted from the emergency shelter system, they are entered into the Emergency Shelter or Crisis Response System. This system identifies any client fleeing domestic violence and households that include a veteran. Once a client has been referred and accepted into the local emergency shelter, that shelter provider will enter all client data into HMIS as required. Once the individual or household is entered into the shelter system, completion of an assessment helps determine the level of need of the persons experiencing homelessness and helps inform referral decisions to connect them to the most appropriate housing or service intervention to end homelessness quickly. The VI -SPDAT tool is used in conducting this assessment of need. If any client seems to need assistance to exit a shelter for their well -being (e.g., exhibiting severe mental health needs /issues), assessments are done immediately, and assistance is provided. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again All rapid re- housing services in the community are coordinated centrally through the Community Housing Resource Center (CHRC). Currently, CHRC staff follow up via telephone with families that have exited the program to monitor returns to homelessness. Households are contacted twelve months after program exit to track recidivism. The CoC is working with the Roanoke Rescue Mission —the largest shelter provider in the Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 48 Continuum — to incorporate the Rescue Mission programs in the HMIS. Once the CoC begins collecting more complete shelter data, the community will establish a process for tracking returns to homelessness through the HMIS. To minimize recidivism, the CHRC provides service coordination and case management services to ensure stability for rapidly re- housed families. Multiple shelter providers have dedicated housing stability staff that work with the CHRC and follow re- housed families for a period of twelve months to provide ongoing stabilization services. Central Intake is responsible for data collection. Central intake maximizes the efficiency of the shelter system and allows for accurate data collection. Ease of Access - Conveniently located on a public bus route; handicapped accessible and convenient hours of operation. Assessment and Screening - Each client is assessed for financial needs and housing barriers, a process that reduces duplicate intake at partnering agencies. Each client is screened for homeless prevention /diversion and rapid re- housing funding. If neither program is suitable for the client, Central Intake staff will help the client explore alternative options. Coordinated Referral - Based on the client's individual needs and circumstances, well- trained staff will refer the individual to partnering agencies who may assist the individual /family; this cuts time by leading the individual to the resources and informing them of services in the community that are most appropriate to address their needs. Community Collaboration - Central Intake offers collaboration among human services agencies and nonprofits. Helping low- income individuals and families avoid becoming homeless, especially extremely low - income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. The City also runs the Community Housing Resource Center (CHRC). The Goal of the CHRC is to prevent individuals and families from becoming homeless and rapidly rehouse those who are already homeless. Their objective is to streamline getting individuals and families in need of services through intake, assessment and referral /placement, reduce duplication of services by electronically tracking participants using the Homeless Management Information System. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 49 Key service area providers include: • 2 -1 -1 VIRGINIA - Southwest Region • Blue Ridge Behavioral healthcare • Blue Ridge Independent Living Center • Council of Community Services • Homeless Assistance Team • Interfaith Hospitality Network • Presbyterian Community Center • Salvation Army • Total Action Against Poverty (TAP) • Trust House • Veteran's Administration • YWCA The City will again provide CDBG funding for homeless prevention activities to the Community Housing Resource Center (CHRC). CHRC will provide assistance to sixteen (16) families. In addition, with the use of ESG funding, the Council of Community Services will provide homeless prevention activities. Discussion In determining and making referrals, emergency shelter and crisis response providers must adhere to civil rights and fair housing laws. These include the Fair Housing Act, Section 504 of the Rehabilitation Act, Title Vi of the Civil Rights Act, Title II of the Americans with Disabilities Act, and HUD's Equal Access Rule. In addition, in accordance with Federal, State, and local Fair Housing regulations, participants may not be "steered" toward a particular housing facility or neighborhood because of race, color, national origin, religion, sex, disability, or family status. Likewise, institutions must comply with privacy standards for individuals in their care. For this reason, CHRC routinely works with hospitals, health care facilities, mental health facilities, foster care, and other youth facilities, and corrections programs to ensure that at -risk populations that may be discharged into homelessness are provided every opportunity to access shelter or housing. It is the goal of CHRC to prevent discharge into homelessness and to be able to permanently house these clients as quickly as possible. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 50 AP -75 Barriers to affordable housing — 91.220(j) Any conversation on equity must acknowledge racist policies that existed throughout the country and were present here in Roanoke. While openly racist laws may have come and gone, implicit or proxy policies took their place and some have yet to be completely left behind. The consequences of these policies are still felt today, manifested in de facto housing segregation along with persistent disparities in income, education, employment, incarceration rates, community health, and a pronounced wealth gap. The consequences of segregation laws, real estate practices, and urban renewal are evident today, not just in the City's development patterns physically but also socially, economically, and psychologically. Today, consequences are manifested in identifiable neighborhood patterns that show worse health outcomes, less economic mobility, poorer education levels, and lower employment. Those disparate outcomes are pronounced in the African American communities located in the northwest quadrant of the City. However, these disparate patterns of health outcomes, economic mobility, educational attainment, and employment are not isolated to those neighborhoods. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The City's 2021 Action Plan works to remedy the challenges to affordable housing that are identified in the City's "Comprehensive Plan: City Plan 2040." Develop varied and affordable housing options in each neighborhood Affordable housing is a significant issue in larger cities and will become more of an issue in Roanoke as our population grows and as minimum wages fail to keep pace with inflation. The availability of affordable housing options creates stability for families. When a family has affordable, stable housing, opportunities for employment and education are more easily pursued. Action Items: • Develop a housing plan as a component of the comprehensive plan • Ensure affordable housing is available in all neighborhoods in the city • Promote complete neighborhoods, so all neighborhoods have a broad range of housing types, including multifamily housing • Pursue legislative opportunities to increase affordable housing options and opportunities • Incentivize housing that is affordable and /or is built with universal design standards Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 51 Remove legal elements of institutional or structural bias Action Items: • Review and eliminate City codes and policies based on explicit or implicit biases, and advocate the same approach for state laws and policies • Advocate for criminal justice reforms that address systemic and interrelated issues of our time such as mass incarceration, the militarization of police, implicit bias, the school -to- prison pipeline, the war on drugs, and mandatory sentencing • Enable complete neighborhoods to develop within the framework of the zoning code, providing access to affordable housing, services, and employment • Ensure the diversity of advisory and decision- making bodies reflects the diversity of Roanoke Identify and remove barriers to housing choice Action Items: • Reconsider housing policies rooted in racial segregation efforts such as exclusionary zoning districts that exclude all but single - family houses • Work to reduce tenure bias, that is, the favoring of owner- occupants over renter occupants, by reviewing City policy and plans to eliminate such bias • Ensure the Fair Housing Board is active in removing barriers by providing community education, paired testing, and assessment of barriers to housing choice Avoid displacement resulting from gentrification There has not been any evidence of significant gentrification in Roanoke. Old Southwest is probably the closest Roanoke has come to a gentrifying neighborhood. That transition— which has been taking place gradually over decades —has resulted today in a diverse, mixed - income neighborhood. Action Items: • Maintain vigilance by monitoring data to identify emerging gentrification patterns • Put decision - making about neighborhood improvements at the neighborhood level. Consider intensive public deliberation processes to determine neighborhood improvement priorities • Use funds to rehabilitate existing housing stock to help current residents remain in their home • Support the development or rehabilitation of affordable rental Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 52 Discussion: The City's "Comprehensive Plan: City Plan 2040" identified a roadmap for the City to further develop ways to meet the needs of residents. Trust Roanoke recognizes that past interactions have eroded trust in certain communities. Policies for trust focus on community healing and government accountability. These include creating a group that oversees equity within the City and correcting past inequitable actions through policy. Break the Cycle of Poverty Roanoke recognizes inequities in the community and the need to break the cycle of poverty within disadvantaged neighborhoods and among residents. Policies for breaking the cycle of poverty focus on increasing opportunities for improving socioeconomic status. These include prioritizing at -risk populations, quality education, and equitable economic development. Neighborhood Choice Roanoke recognizes the need to remove barriers to housing in order to dismantle its segregated landscape and provide housing that meets the needs of all residents. Polices for neighborhood choice focus on improving opportunities for varied and affordable housing citywide. These include identifying the needs of vulnerable populations and determining the resources needed to overcome obstacles and achieve safe and desirable housing. Inclusive Culture Roanoke recognizes the need to create a culture of inclusion and to celebrate diversity throughout the City. Policies for inclusive culture focus on developing an informed and empowered city. These include building capacity for neighborhood organizations to connect and serve the community and celebrating those of all backgrounds. Service Delivery Roanoke recognizes that equitable service delivery is needed for a harmonious community. Policies for service delivery focus on removing barriers and providing quality services. These include preparing easily accessible information, developing varied and affordable housing options, and prioritizing infrastructure in areas of need. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 53 AP -85 Other Actions — 91.220(k) The city of Roanoke intends to address underserved needs through several initiatives undertaken during this one -year Annual Action Planning period. Although some funding will be used to address these needs, the city recognizes that there still exist obstacles to meeting underserved needs, including a lack of sufficient funding, an overwhelming need when it comes to homeless or potentially homeless families, and a lack of non - profit capacity to meet underserved needs. Actions planned to address obstacles to meeting underserved needs The city will continue to attempt to address obstacles to meeting underserved needs through non - profit capacity building and support to local organizations with funding when available. In addition, staff will continue to offer education and outreach to traditionally underserved families to encourage self- sufficiency and self - value. Actions planned to foster and maintain affordable housing The city will use CDBG and HOME funds to support the creation and maintenance of affordable housing through several programs. By providing monetary support to Habitat for Humanity in the Roanoke Valley and REACH, the city expects to create and maintain at least nine (9) units of new or rehabilitated affordable housing in the Belmont /Fallon Target Area (BFTA). In addition, rapid rehousing, homelessness prevention, and housing rehabilitation will be funded through CDBG and HOME to increase and stabilize the number of affordable housing units within the city. Actions planned to reduce lead -based paint hazards Lead -based paint hazards will be reduced through several programs funded by CDBG and HOME, including rehabilitation of substandard housing units, rehabilitation and resale of substandard housing units, and lead - based paint clearance prior to the provision of down payment funds. In addition, the city has received grant funds from HUD's Office of Healthy Homes for Lead -Based Paint renovation and repairs. Actions planned to reduce the number of poverty -level families The city will provide services to support poverty -level families through its CDBG funded public service programs. The city will also partner with several non - profit organizations that provide job training and economic development to encourage families to earn more throughout their lifetimes. Actions planned to develop institutional structure The city continues to develop its institutional structure, especially within the Community Resources Division. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 54 Staff routinely receives training from both HUD and non -HUD training agents to increase staff's knowledge of CDBG, HOME, ESG, and federal cross - cutting regulations and laws. In addition, staff seeks out webinars and participates with the HUDEXCHANGE Ask A Question to better understand and refine the city's programs and priorities. Actions planned to enhance coordination between public and private housing and social service agencies The city participates in the Roanoke Regional Housing Partnership as well as the Homeless Action Team. These teams have representatives from all local housing agencies as well as representatives from social service agencies. In addition, the city has recently created a Hoarding Task Force, which combines representatives from a myriad of different agencies, including law enforcement, social services, housing services, fire and ems, and code enforcement personnel. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) SS AP -90 Program Specific Requirements— 91.220(1)(1,2,4) Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 3. The amount of surplus funds from urban renewal settlements 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 5. The amount of income from float- funded activities Total Program Income: Other CDBG Requirements 1. The amount of urgent need activities 0 0 0 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate - income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate - income. Specify the years covered that include this Annual Action Plan. 70% HOME Investment Partnership Program (HOME) Reference 24 CFR 91.220(1)(2) 1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows: No additional forms of investment other than investment provided by Habitat for Humanity in the Roanoke Valley utilizes outside investment in the form of volunteer labor, donated materials, and /or financial support for the construction of their HOME project. Additionally, Restoration Housing is proposing $197,527 in matching funds for HOME through state and federal historic tax credits and private foundation grants. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 56 2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for Homebuyer activities as required in 92.254, are as follows: Please see this response for the first part of the recapture policy for the city: Recapture will be required during the HOME mandated period of affordability. Recapture can be used as long as there is a Direct HOME subsidy to the homebuyer. The direct HOME subsidy is the amount of HOME assistance, including any program income that enabled the homebuyer to buy the unit. The direct subsidy includes down payment, closing costs, or other HOME assistance provided directly to the homebuyer. In addition, direct subsidy includes any assistance that reduced the purchase price from fair market value to an affordable price. If HOME funds are used for the cost of developing a property and the unit is sold below fair market value, the difference between the fair market value and the purchase price is considered to be Direct HOME subsidy. Net proceeds are defined as the sales price minus loan repayments superior to the HOME loan and closing costs. If there are no net proceeds, then no repayment is required. If the homebuyer transfers the property either voluntarily or involuntarily during the period of affordability, the City will recover, from available net proceeds, all or a portion of the HOME assistance to the homebuyers. The property must be maintained as the owner's principal residence a minimum of 9 months out of each year during the period of affordability. Provisions regarding principal residency and enforcement of these recapture provisions will be provided for in a deed of trust and promissory note. The City of Roanoke will attempt to recapture the Entire Direct HOME Subsidy amount first out of Net Proceeds, and, if there are sufficient Net Proceeds remaining, the City will use a Shared Net Proceeds Model for the remaining amount for all new homeownership and homebuyer activities. The City will recapture the entire amount of the direct HOME subsidy provided to the homebuyer before the homebuyer receives a return. The City's recapture amount is limited to the net proceeds available from the sale. In some cases, such as declining housing markets, the net proceeds available at the time of sale may be insufficient to recapture the entire direct HOME subsidy provided to the homebuyer. 3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows: Please see this response for the second part of the recapture policy for the city: Since the HOME rule limits recapture to available net proceeds, the City can only recapture what is available from net proceeds. In this option, the HOME rule states that the City may share the net proceeds with the homeowner. Once the full amount of the HOME subsidy has been repaid from net proceeds, any remaining amount must be shared between the City and the Homeowner, based on the percentage of funds provided to the project by the City and Homeowner. The amount of the Homeowner's investment will be provided to the homeowner prior to the City and homeowner sharing in the net proceeds. This amount will be repaid from the remaining Net Proceeds prior to the sharing of net proceeds by both parties. To calculate the amount of net proceeds (or shared appreciation) to be returned to the City: Divide direct HOME subsidy by the sum of the direct HOME subsidy and the homebuyer's investment, Multiply by the remaining net Annual Action Plan 57 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) proceeds available after repayment of the Direct HOME Subsidy and the homebuyer's investment to calculate the amount of HOME investment to return to the City. To calculate the amount of net proceeds (or shared appreciation) available to the homebuyer: Divide the homebuyer's investment by the sum of the direct HOME subsidy and the homebuyer's investment, Multiply by the remaining net proceeds available after repayment of the Direct HOME Subsidy and the homebuyer's investment to calculate the amount of HOME investment to return to the homebuyer. At the end of the affordability period, no funds will be recaptured and no monies will be due to the City from any HOME invested transaction. 4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows: The city will not refinance debt secured by multifamily housing under any circumstance. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 58 Emergency Solutions Grant (ESG) Reference 91.220(1)(4) 1. Include written standards for providing ESG assistance (may include as attachment) The following standards are used for providing ESG assistance. Clients seeking housing assistance services through the Community Housing Resource Center (CHRC) must meet all of the following program guidelines and eligibility requirements to qualify for services. • ESG program participants must have an initial consultation with a CHRC staff member. • Program participants must meet the HUD definition of "at- risk" status of becoming homeless. • Participants must have no other existing sources of support, financial resources, or other appropriate housing options. • Households must meet the following income requirements - at or below 30% of the Area Median Income. 1 Person - $13,050; 2 Persons - $15,930; 3 Persons - $20,090; 4 Persons - $24,250; 5 Persons - $28,410; 6 Persons - $32,570; 7 Persons - $36,730; 8 Persons - $40,890 • Participants cannot currently reside in public housing or be receiving a housing subsidy voucher. • Participants cannot be receiving assistance from another source for the same time period that ESG assistance is being provided. Assistance includes all local, State, and Federal sources. • ESG funds cannot be used to assist clients in a mortgage situation. • Households are only eligible to receive ESG homelessness prevention assistance once per year. • All outstanding verifications and other program documentation must be returned to CHRC staff within (7) business days of the intake date. It is the client's responsibility to ensure landlord documentation is returned to CHRC staff. • Housing units must pass all necessary inspections within (7) business days from the date of intake. • Households must have an income at least equal to the household's monthly rent. • ESG funding can be used to provide a maximum of (3) months in rental arrears. Current and future rental payments can be made; however, total months of coverage cannot exceed (3) months. • Eligibility for ESG assistance is limited to U.S. citizens and applicants who have eligible immigration status. All members of the household seeking assistance must meet this requirement. • Participants must have a written legal lease in place with the landlord. • Participants cannot have liquid assets in excess of $500. • ESG funds cannot be used to pay court costs or damages to property. Payment of reasonable late fees can be made. • Payments will not be made for properties owned by Council of Community Services Board members, staff, or in any other situation where a conflict of interest may exist. Program participants must meet all program guidelines to qualify for services. Any false information provided by program participants will result in a denial of assistance. A denial letter stating the reason for Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 59 service denial and detailing the grievance process will be sent to all households completing the initial consultation with a CHRC intake worker and determined ineligible. Program participants receiving the notification of service denial have the right to appeal this decision within ten (10) business days from the date of the denial notification. Appeals must be submitted, in writing, to the CHRC Director at 339 Salem Avenue, Roanoke, VA 24016. Appeals will be heard by the CHRC Director if the denial decision was made by a CHRC intake worker. The Council of Community Services' VP of Planning and Consultation will hear appeals for services denied by the CHRC Director. 2. If the Continuum of Care has established a centralized or coordinated assessment system that meets HUD requirements, describe that centralized or coordinated assessment system. Our CoC has implemented a centralized coordinated assessment model, Central Intake -One Door (CI). Cl is easily accessible, located in the downtown Roanoke area adjacent to the majority of our providers. Barriers to access have been diminished in the rural CoC geographical area with the "no wrong door" approach through collaboration with providers. HMIS intake and an assessment of the housing crisis are conducted with each household. The assessment determines appropriate referrals for housing stability to include homeless prevention, shelter diversion, and shelter placement. The assessment includes a scoring mechanism that places households into categories based on their barrier levels and needs. The chronically homeless are prioritized in all PSH projects. Households scoring lower on the barriers assessment are triaged in a shelter and referred to rapid re- housing programs. The coordinated assessment system also screens for veterans that may qualify for veteran - specific services. Identify the process for making sub - awards and describe how the ESG allocation available to private nonprofit organizations (including community and faith -based organizations). The City of Roanoke uses a Community -Based Application Review Process. In November of each year, the City's HUD Community Resources Division holds a public meeting to review anticipated HUD resources and estimated funds available for economic development, homeless services /prevention, housing development, human development, and neighborhood development activities. The application process and timeline are reviewed for each category of funding, including funds available for ESG. Applications are made available online at the November meeting and are also available through the City's website or the offices of the Division of HUD Community Resources. Applications are generally due to the City in mid - January and are distributed to advisory review committees for evaluation and funding recommendations. Individuals from the community represent at least a majority of the members of each committee. The City currently uses three committees, one for: Human services activities; Homeless shelters and homelessness prevention activities; and Housing, neighborhood, and economic development activities. Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) .� The Blue Ridge Interagency Council on Homelessness (BRICH) serves as the review committee for homeless shelters and prevention activities. It is the lead entity for the Annual Strategic and Business Plan to End Homelessness and the Blue Ridge Continuum of Care planning process. BRICH also facilitates and coordinates the community's efforts to prevent, treat, and end homelessness. BRICH includes a spectrum of decision - makers who have the ability to promote and implement the CoC strategy. It consists of 21 members drawn from the general public (including one formerly homeless person), local governments, mental health programs, state and federal programs, non - profit organizations, businesses, and colleges /universities throughout the region. The Advisory Council manages and coordinates the planning process for researching, writing, approving, and submitting the Blue Ridge CoC strategy each year; and monitors strategic accomplishments and ongoing revisions. In March of each year, recommendations from the committees are combined into a budget package that is presented for the City Manager's consideration prior to a 30 -day public review. After public comments are obtained, the recommendations, budget package, and citizen comments with responses are sent to City Council for approval. 4. If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR 576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with homeless or formerly homeless individuals in considering policies and funding decisions regarding facilities and services funded under ESG. The City of Roanoke meets the requirements of homeless participation. The Blue Ridge Interagency Council on Homelessness and the Continuum of Care currently have a homeless individual that participates at monthly meetings. 5. Describe performance standards for evaluating ESG. The following performance standards are used for evaluating ESG activities including street outreach, HMIS, emergency and transitional housing, homeless prevention and rapid re- housing, and apply to HUD's objectives of accessibility /availability, suitable living environment, and economic opportunity. These standards will be expanded by the CoC annually if needed. Listed below are the performance measures in more detail, which are also outlined in the Continuum of Care's (CoC) Annual Business Plan. Measure 1: The length of time persons remains homeless — the CoC and BRICH business plan will include specific measures that address the length of time persons remain homeless (i.e., 45 days, etc.) This measure applies to emergency shelter, transitional housing, rapid re- housing Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 61 Measure 2a: The extent to which persons who exit homelessness to permanent housing destinations return to homelessness within 6 to 12 months This measure applies to emergency shelter, rapid re- housing, prevention, and PSH Measure 2b: The extent to which persons who exit homelessness to permanent housing destinations return to homelessness within two years. This measure applies to emergency shelter, rapid re- housing, prevention, and PSH Measure 3: Reduction in the number of homeless persons This measure applies to emergency shelter, rapid re- housing, prevention, outreach, and PSH Measure 4: Employment and income growth for homeless persons in CoC program- funded projects This measure applies to emergency shelter, rapid re- housing, prevention, outreach, and PSH Measure 5: The number of persons who become homeless for the first time This measure applies to emergency shelter, rapid re- housing, prevention, outreach, and PSH Measure 6: Homeless prevention and housing placement of persons defined by category 3 of HUDs Homeless Division in CoC programs- funded projects This measure applies to emergency shelter, rapid re- housing, prevention and PSH Measure 6a: Preventing returns to homelessness within 6 and 12 months among this subset of families and youth This measure applies to emergency shelter, rapid re- housing, prevention and PSH Measure 6b: Preventing returns to homelessness within 24 months among this subset of families and youth. This measure applies to emergency shelter, rapid re- housing, prevention, and PSH Measure 6c: Successful housing placement among this subset of families and youth This measure applies to emergency shelter, rapid re- housing, prevention and PSH Measure 7a: Successful placement from street outreach This measure applies to street outreach. Measure 7b: Successful placement in or retention of permanent housing. This measure applies to emergency shelter, rapid rehousing, prevention, outreach, and PSH The CoC and BRICH shall set desired outcomes for each of these measures listed above as part of the strategic and business planning process and may also include additional measures as deemed needed by the CoC and BRICK Annual Action Plan 2021 OMB Control No: 2506 -0117 (exp. 09/30/2021) 62 The Roanoke Times Roanoke, Virginia Affidavit of Publication CITY OF ROANOKE - PLANNING BUILD Attn Keith Holland 215 CHURCH AVE SW ROOM 305 ROANOKE, VA24011 Account Number 6005113 Date —� March 19, 2021 Date Category Description Ad Size Total Cost 0312812021 Legal Notices NOTICE OF PROPOSED AMENDMENT TO THE CITY OF RO 1 x 124 L 635 44 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice NOTICE OF PROPOSED AMENDM was published in said newspapers on the following dates: 03/19/2021 The First insertion being given ... 03/19/2021 Newspaper reference: 0001198804 Billing Representative Sworn to and subscribed before me this Friday, March 19, 2021 - C- Notary PubgRaron R Carsten State of Virginia NOTARY PUBLIC Commonwealth of Virginia County of Hanover 4otary Registration Number 329549 My Commission expires ,ommission Expires July 31 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU NOTICE OF PROPOSED AMENDMENT TO THE CITY OF ROANOKE'S 2019.2020 HUD ANNUAL ACTION PLAN AND NOTICE OF PUBLIC BEARING proposing an amendment to its 2019 2020 HUD Annual Action Plan for Community Development Block Grant COVID-19 (CDBG -CV3) funds received from the U.S. Department of Housing and Urban Development (HUD) under the Coronoavirus Aid, Relief and Economic Security (CARES) Act. This amendment results from receipt of these funds and the related programming to eligible activities for the 2019.2020 HUD Annual Action Plan. Total amended expenditures of $546,786 in CDBG -CV3 funds are Programmed for eligible activities related to public services and public facilities in response to mitigation of the impacts of the COVID -19 pandemic. Funding is proposed to the Bradley Free Clinic, Council of Community Services, Carillon Clinic, Family Services of Roanoke Valley and Total Action for Progress. The City's Citizen Participation Plan requires providing no less than 15 calendar days' notice prior to the public hearing for public comment on such amendments prior to Implementation. Effective Friday March 19, 2021, through Monday April 19, 2021, a public comment period is open to encourage residents and stakeholders of the City of Roanoke (City) for comments related to the Proposed amendment to the 2019.2020 HUD Annual Action Plan. Comments must be received in writing no later than 10:00 AM, Monday, April 19, 2021, and may be submitted by postal mail addressed to Keith Holland. Department of Planning, Building and Development, Room 305 North, Noel C. Taylor Municipal Building, 215 Church Avenue, SW, Roanoke, Virginia 24011; or by e-mail to keith.hoiland @roanokeva.gov. Pursuant to 24 CFR §91.105, notice is also given that on Monday, April 19, 2021, at 7:00 p.m., or as soon thereafter as the matter may be heard, the City Council of Roanoke, Virginia, will meet in the City Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, for the purpose of holding a Public hearing to consider adoption of a resolution for such proposed amendment to the City's 2019.2020 HUD Annual Action Plan. This public hearing may be conducted by electronic communication means due to the COVID-19 pandemic disaster. All Persons shall be afforded an Opportunity to speak and state their views concerning all aspects of the Proposed amendments. Written comments of interested persons will be received by the City Clerk at any time prior to the hearing. The proposed amendments will be effective upon completion of the public review period and adoption of the resolution by City Council at its regular meeting to be held Monday, April 19, 2021. Citizens wishing to address City Council must sign -up wnh the City Clerk's Office by emailing clerk@ roanokeva.gov or by calling (540) 853. 2541 by 12:00 noon, on Monday, April 19, 2021. Individuals with a disability needing an accommodation should contact the City Clerk's office by 12:00 noon EDT on Thursday, April 15, 2021. Citizens who register will be provided information to present their testimony via electronic communications means in the event the public hearing will be conducted using electronic communications means. For further information about the meeting, or to comment on or to inquire about the Proposed amendments to the 2019- 2020 HUD Annual Action Plan, contact the Community Resources Division at (540) 853 -6404 or email to keith. holland@roanokeva.gov. Given this 19th day of March, 2021. Keith Holland Community Resources Administrator (1198804) NOTICE OF PROPOSED AMENDMENT TO THE CITY OF ROANOKE'S 2019 -2020 HUD ANNUAL ACTION PLAN AND NOTICE OF PUBLIC HEARING The City of Roanoke, Virginia (City), is proposing an amendment to its 2019 -2020 HUD Annual Action Plan for Community Development Block Grant COVID -19 (CDBG -CV3) funds received from the U.S. Department of Housing and Urban Development (HUD) under the Coronoavirus Aid, Relief and Economic Security (CARES) Act. This amendment results from receipt of these funds and the related programming to eligible activities for the 2019 -2020 HUD Annual Action Plan. Total amended expenditures of $546,786 in CDBG -CV3 funds are programmed for eligible activities related to public services and public facilities in response to mitigation of the impacts of the COVID -19 pandemic. Funding is proposed to the Bradley Free Clinic, Council of Community Services, Carilion Clinic, Family Services of Roanoke Valley and Total Action for Progress. The City's Citizen Participation Plan requires providing no less than 15 calendar days' notice prior to the public hearing for public comment on such amendments prior to implementation. Effective Friday March 19, 2021, through Monday April 19, 2021, a public comment period is open to encourage residents and stakeholders of the City of Roanoke (City) for comments related to the proposed amendment to the 2019 -2020 HUD Annual Action Plan. Comments must be received in writing no later than 10:00 AM, Monday, April 19, 2021, and may be submitted by postal mail addressed to Keith Holland, Department of Planning, Building and Development, Room 305 North, Noel C. Taylor Municipal Building, 215 Church Avenue, SW, Roanoke, Virginia 24011; or by e -mail to keith.holland @roanokeva.gov. Pursuant to 24 CFR §91.105, notice is also given that on Monday, April 19, 2021, at 7:00 p.m., or as soon thereafter as the matter may be heard, the City Council of Roanoke, Virginia, will meet in the City Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, for the purpose of holding a public hearing to consider adoption of a resolution for such proposed amendment to the City's 2019 -2020 HUD Annual Action Plan. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of the proposed amendments. Written comments of interested persons will be received by the City Clerk at any time prior to the hearing. The proposed amendments will be effective upon completion of the public review period and adoption of the resolution by City Council at its regular meeting to be held Monday, April 19, 2021. Citizens wishing to address City Council must sign -up with the City Clerk's Office by emailing clerk @roanokeva.gov or by calling (540) 853 -2541 by 12:00 noon, on Monday, April 19, 2021. Individuals with a disability needing an accommodation should contact the City Clerk's office by 12:00 noon EDT on Thursday, April 15, 2021. Citizens who register will be provided information to present their testimony via electronic communications means in the event the public hearing will be conducted using electronic communications means. For further information about the meeting, or to comment on or to inquire about the proposed amendments to the 2019 -2020 HUD Annual Action Plan, contact the Community Resources Division at (540) 853 -6404 or email to keith.holland @roanokeva.gov. Given this __th day of March, 2021. Keith Holland Community Resources Administrator Please publish as a legal ad on Friday, March 19, 2021, in The Roanoke Times. Please bill to: City of Roanoke, Department of Planning, Building and Development, HUD Community Resources Division, 215 Church Avenue, SW, Room 305 North, Roanoke, Virginia 24011; Attn: Keith Holland Questions regarding this ad may be directed to: Keith Holland (540) 853 -6404 (phone) (540) 853 -6597 (fax) keith.hollandC@roanokeva.gov O)6 Nod Aoo PfU IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE amending and reordaining Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, by the adoption and addition of new Article XVI, Disposable Plastic Bag Tax, to provide for a tax on each disposable plastic bag provided to consumers by certain retailers, in accordance with the provisions of Section 58.1 -1745 through Section 58.1- 1748 et seq., Code of Virginia (1950) as amended; providing for an effective date; and dispensing with the second reading by title of this ordinance. WHEREAS, a certified copy of this Ordinance will be provided to the Virginia Tax Commissioner three months prior to the effective date of this Ordinance, as required by Section 58.1- 1745, Code of Virginia (1950), as amended. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, is hereby amended and reordained by the adoption and addition of new Article XVI, Disposable Plastic Bag Tax, to read and provide as follows: Sec. 32-315.- Policy The policy of this article is to reduce the use of Disposable Plastic Bags provided by retailers in Retail Establishments in the City of Roanoke, to curb litter on the streets protect marine environments, waterways, reduce greenhouse gas emissions, solid waste and to promote the use of Durable Plastic Bags by Retail Establishments. Sec -316. — Definitions. For the purposes of this article, the following definitions shall apply (1) "Convenience Store" means a retail store that carries a limited selection of basic items, such as packaged foods and drugstore items, and is open extended hours for the convenience of consumers. (2) "Disposable Plastic Bag" means a plastic bag provided by a Retail Establishment to a customer at the point of sale, for the purpose of packaging personal property, not manufactured and intended for multiple reuse. (3) "Retail Establishment" means any retailer that is a grocery store, convenience store, or drugstore. (4) "Durable Bags" means bags with handles that are reusable, that are at least four mils thick, and that are specifically designed and manufactured for multiple reuse. Sec. 317. - Levied; rate. There is hereby posed and levied by the city, and there shall be collected, a tax in the amount of five cents ($0.05) for each Disposable Plastic Bag provided to a consumer of tangible personal property by retailers in Retail Establishments. This tax shall be collected whether or not such Disposable Plastic Bag is provided free of charge to the consumer. Sec. 32 -318. - When and how collected The tax imposed by this section shall be collected by the retailer, along with the purchase price and all other fees and taxes, at the time the consumer pays for such personal property. Provided, however: (1) For the period beginning July 1, 2021, and ending January 1, 2023, every retailer that collects the tax imposed by this article shall be allowed to retain two cents ($0.02) from the tax collected on each disposable plastic bag and (2) For the period beginning January 1, 2023, and continuing thereafter, every retailer that collects the tax imposed by this article shall be allowed to retain one cent ($0.01) from the tax collected on each disposable plastic bag, Any retailer that retains a discount of the tax imposed herein, shall account for such discount in the form of a deduction when submitting its tax return and paving the amount due in a timely manner. Sec. 32 -319. — Appropriation by city of revenue collected All revenue received by the city from the tax levied herein shall be appropriated for use for the following purposes only: (1) Environmental cleanup; (2) Providing education programs designed to reduce enviromnental waste, or mitigating pollution and litter; and (3) Providing Durable Bags to recipients of the Supplemental Nutrition Assistance Program SNAP), or the Women, Infants, and Children Program (WIC) Sec. 32 -320. - Exemptions The tax imposed by this article shall not apply to the following types of bags: (1) Durable Bags; (2) Plastic bags that are solely used to wrap, contain, or package ice cream, meat, fish, poultry, produce, unwrapped bulk food items, or perishable food items in order to avoid damage or contamination, (3) Plastic bags used to carry dry cleaning or prescription drugs; and (4) Multiple plastic bags sold in packages and intended for use as garbage, pet waste, or leaf removal bags. Sec. 32 -321. - Enforcement and Administration The Virginia Tax Commissioner shall be responsible for collecting, administering, and enforcing the tax imposed by this article, in the same manner as such person enforces the retail sales and use tax pursuant to Chapter 6 058.1 -600 et seq.), Code of Virginia (1950) as amended, mutatis mutandis. Provided however, the dealer discount provided under 58.1 -622, Code of Virginia (1950) as amended, shall not be allowed. The revenues generated from the tax authorized under this article, after reimbursement of direct costs incurred by the Virginia Department of Taxation in administering, enforcing, and collecting this tax, shall be distributed by the Comptroller of Virginia to the city as soon as practicable after the end of each month for which the tax is remitted. Sec. 32 -322. - Effective date of article. The provisions of this article shall be effective January 1, 2022. 2. Except as amended by the addition of new Article, XVI, Disposable Plastic Bajz Tax, the remainder of the provisions of Chapter 32, Taxation, Code of the City of Roanoke (1979), remain unchanged and in full force and effect. 3. This ordinance shall be in full force and effect on and after January 1, 2022. 4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. 4 ATTEST: City Clerk. Og RQq� CITY COUNCIL AGENDA REPORT _�Ilsl� To: Honorable Mayor and Members of City Council Meeting: April 19, 2021 Subject: Authorization of Disposable Plastic Bag Tax Background: With enabling legislation adopted by the General Assembly, any county or city may, by ordinance, impose a disposable plastic bag tax of $0.05 for each disposable plastic bag provided to a consumer by retailers in grocery stores, convenience stores, or drug stores. All revenue derived from such tax imposed shall be appropriated for the purposes of (1) environmental cleanup, (2) providing education programs designed to reduce environmental waste, and mitigating pollution and litter, or (3) providing reusable bags to recipients of Supplemental Nutrition Assistance Program (SNAP) or Women, Infants, and Children Program (WIC) benefits. Each local ordinance imposing the tax must provide for the tax to become effective on the first calendar day of any calendar quarter. A certified copy of the ordinance that is adopted must be provided to the Commonwealth of Virginia State Tax Commissioner at least three months prior to the date the tax is to become effective. Recommended Action: Following the public hearing, adopt the attached ordinance establishing a disposable plastic bag tax of $0.05 for each disposable plastic bag provided to a consumer by retailers in grocery stores, convenience stores, and drug stores, with an effective date of January 1, 2022. - -- - - -- --------------- - Robert S. Cowell, .Jr. City Manager Distribution.- Council Appointed Officers Sherman M. Stovall, Deputy City Manager Amelia C. Merchant, Director of Finance David L. Collins, Assistant City Attorney Evelyn W. Powers, City Treasurer Sherman A. Holland, Commissioner of the Revenue The Roanoke Times Roanoke, Virginia Affidavit of Publication SHERMAN M STOVALL, ASSISTANT CITY MGR Attn BRENT ROBERTSON, ASSISTANT CITY MANAGER FOR COMMUNITY DEVELOPMENT 456 NOEL C. TAYLOR MUNICIPAL BLDG 215 CHURCH AVENUE SW ROANOKE, VA 24011 Account Number 6017304 RECEIVED APR 19 20211 Date OFFICE OF THE- April 14, 2021 CITY f�fl:�NAQ9# I Date Category Description Ad Size Total Cost 04/23/2021 Legal Notices NOTICE OF PUBLIC HEARING The City of Roanoke will hok 1 x 89 L 881.68 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice NOTICE OF PUBLIC HEARING was published in said newspapers on the following dates: 04/09, 04/14/2021 The First insertion being given ... 04/09/2021 Newspaper reference: 0001206121 Billing Representative Sworn to and subscribed before me this 14th Day of April 2021 Notary Pub c State of Virginia Richard A. Hundley County of Hanover Notary Public My Commission expires Commonwealth of Virginia 904041 Commission Exp. Jan 31, 2024 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU NOTICE OF PUBLIC HEARING The City of Roanoke will hold a public hearing to consider a proposed amendment to Chapter 32, Taxation , Code of the City of Roanoke (1979), as amended, by the adoption and addition of new Article XVI, Disposable Plastic Bag Tax . to provide for a tax in the amount of $0.05 on each disposable plastic bag provided to customers by grocery store, convenience store, and drugstore retailers located within the City of Roanoke. Such tax, if adopted by City Council, will become effective January 1, 2022. All revenue received from the tax would be appropriated for use for the following purposes only: (1) environmental cleanup; (2) providing education programs designed to reduce environmental waste, or mitigating pollution and litter, and (3) Providing durable, reusable bags to recipients of the Supplemental Nutrition Assistance Program (SNAP), or the Women, Infants, and Children Program (WIC). The tax would be enforced by the Virginia Tax Commissioner and collected in the same manner as the retail sales and use tax. Copies of the proposed ordinance are available for review in the City Clerk's Office, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, on and after April 9, 2021. Pursuant to Sections 58.1 -3007 and 5&1.1745 et seq, Code of Virginia (1950), as amended, notice is hereby given that the City Council of the City of Roanoke will hold a public hearing on the above matter at its regular meeting to be held on Monday, April 19, 2021, commencing at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011. All parties and interested entities may appear on the above date and time to be heard on the above matter. Further information is available from the City Clerk's Office at (540)853-2541. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons wishing to address City Council must sign -up with the City Clerk's Office by emailing clerk @roanokeva.gov or calling (540) 853 -2541 by 12:00 pm., on April 19, 2021. Citizens who register will be provided information to present their testimony via electronic communications means. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853 -2541, before 12:00 Noon on Thursday, April 15, 2021. GIVEN under my hand this 9th day of April, 2021. Cecelia F. McCoy, City Clerk (1206121) OX—' NOTICE OF PUBLIC HEARING The City of Roanoke will hold a public hearing to consider a proposed amendment to Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, by the adoption and addition of new Article XVI, Disposable Plastic Bag Tax, to provide for a tax in the amount of $0.05 on each disposable plastic bag provided to customers by grocery store, convenience store, and drugstore retailers located within the City of Roanoke. Such tax, if adopted by City Council, will become effective January 1, 2022. All revenue received from the tax would be appropriated for use for the following purposes only: (1) environmental cleanup; (2) providing education programs designed to reduce environmental waste, or mitigating pollution and litter; and (3) providing durable, reusable bags to recipients of the Supplemental Nutrition Assistance Program (SNAP), or the Women, Infants, and Children Program (WIC). The tax would be enforced by the Virginia Tax Commissioner and collected in the same manner as the retail sales and use tax. Copies of the proposed ordinance are available for review in the City Clerk's Office, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, on and after April 9, 2021. Pursuant to Sections 58.1 -3007 and 58.1 -1745 et seq., Code of Virginia (1950), as amended, notice is hereby given that the City Council of the City of Roanoke will hold a public hearing on the above matter at its regular meeting to be held on Monday, April 19, 2021, commencing at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, 0 Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011. All parties and interested entities may appear on the above date and time to be heard on the above matter. Further information is available from the City Clerk's Office at (540)853 -2541. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons wishing to address City Council must sign -up with the City Clerk's Office by emailing clerk @roanokeva.gov or calling (540) 853 -2541 by 12:00 p.m., on April 19, 2021. Citizens who register will be provided information to present their testimony via electronic communications means. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853 -2541, before 12:00 Noon on Thursday, April 15, 2021. GIVEN under my hand this 9th day of April, 2021. Cecelia F. McCoy, City Clerk Note to Publisher: Please publish twice in the Roanoke Times, legal notices, on the following dates: Friday, April 9, 2021, and Wednesday, April 14, 2021 Please send affidavit of publication to: Cecelia F. McCoy, City Clerk 4th Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 456 Roanoke, Virginia, 24011 Phone: (540) 853 -2541 Send Invoice to: Sherman Stovall, Deputy City Manager 3rd Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011 Phone: (540) 853 -2333 4_M1� [EXTERNAL] Re: City Plastic Bag Tax Greg Dams to: clerk 04/05/2021 09:22 PM "Greg Dams" <dams.gregory@gmail.com> c` clerk @roanokeva.gov -J Greg Dams [EXTERNAL] Re: City Plastic Bag Tax CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Hi Roanoke Clerk, I'm just writing to you to make sure my voice is heard at the 4/5/21 city council meeting. I am a Roanoke resident and I strongly favor a plastic bag ban or plastic bag tax, unless those bags are made of compostable/biodegradable plastic. I think any lifestyle change like this could add up to preserving our area's natural beauty and the inconvenience of a plastic bag tax would certainly be worth it. Please consider an exemption for compostable/biodegradable plastic bags. Respectfully, Gregory Dams, M.S. 4614 Showalter Rd NW, Roanoke, VA 24017 R O A N O K E V A L L E Y G R E E N W A Y S 1206 KESSLER MILL ROAD SALEM, VA 24153 540- 777 -6330 540- 387 -6146 (FAX) Liz.belcher@greenways.org April 16, 2021 Mayor Sherman Lea and Roanoke City Council 215 Church Avenue Roanoke, VA 24011 Re: April 19, 2021 Evening Agenda Item A.3 Dear Members of Roanoke City Council, We are writing on behalf of the Roanoke Valley Greenway Commission in support of the proposed tax on single -use plastic bags. The City has been a leader on many green initiatives, such as recycling, stormwater management, and urban forestry. We congratulate Council for being forward thinking and considering this action. www.greenways.org The Roanoke Valley is a beautiful place to live, work and play and a lot of effort has gone into promoting the area as an outdoor recreational destination. As just one example, the regional greenway and trail system has expanded to include over 420 miles. Greenways have become so popular that last year, during the pandemic, sections had to be closed to avoid overcrowding. Fishing, mountain biking, walking, hiking, marathons and even this year a triathlon are all activities and events that bring people and revenue to our Valley. We have much to offer to those who love the outdoors. Unfortunately, the litter problem in the Roanoke Valley seems to have grown exponentially over the last decade. The average American consumes 220 pounds of single -use plastics each year. In 2019, 100 billion plastic bags were used a year in the United States and this number is growing. A large part of this problem, as can be seen in the attached picture from Parade magazine, can be blamed on single -use plastic bags. These bags are not biodegradable, and they are bad for fish and wildlife, causing strangulation and suffocation when they get in our waterways. In addition, they are just plain ugly as they hang in the branches of trees along our roads and greenways. There is a social cost to this litter. Litter degrades our environment and our beautiful spaces and, although plastic bags are numerous at the bottom of our streams and rivers, the most visible ones hang in trees. These are particularly difficult to clean up as removal often requires canoes or kayaks, long poles and saws. Not an easy task for staff or volunteers! While some people may object because they feel entitled to a free bag, there is evidence from across the country that bag taxes work to reduce the use of plastic bags. For example, in Montgomery County Maryland, according to the website Vox, the use of plastic bags dropped from 82% to 40% after the implementation of the 5 -cent bag tax. This has had a very positive effect on reducing litter and pollution. If Roanoke saw even a portion of this level of reduction in plastic bag litter, we would see a significant improvement to our quality of life and a savings in staff time and expense. In conclusion, the Roanoke Valley Greenway Commission supports the City's efforts to protect our environment and encourages Council to use a portion of the money generated to clean up the rivers and streams that our greenways follow. An educational campaign, encouraging people to "bring your own bag Roanoke" and dispose of all trash responsibly, will hopefully reap dividends. Thank you for your consideration of this matter. We hope to see Roanoke listed as a green city. Sincerely, f. Frank Simms Liz Belcher Chairman, Roanoke Valley Greenway Commission Roanoke Valley Greenway Coordinator I- - - - - -- -W . � IW V, -mvior, , I. I r. "%*I,- I I , Bags in Trees along Roanoke River Greenway Plastic Too High to Reach in the City of Roanoke Reaching for Trash Along Roanoke River Greenway Dear Members of Council, My name is Celeste Delgado - Librero, and I am a resident of the City. First of all, I want to express my gratitude to you for considering taxing plastic bags, because I understand it as a positive sign that you see plastic pollution a problem that needs to be addressed. I have not done any research into whether this has proved to be an effective measure, in localities where it has been implemented, to achieve the goals you have in mind. But I can tell you that my anecdotal experience is not encouraging: My native country, Spain, has been charging customers between 0.5 and 0.30 euros for plastic bags since March 2017. And yet, when I go visit for extended periods of time, I continue to see them littering the urban and rural landscapes, where I pick them up in personal and collective cleanups practically every other day. My intention is not to discourage you from adopting this measure. In fact, I believe that it may be effective at some level. And if you are not considering any other measure to curb plastic litter at this point, I'd support trying it. But I would like to raise 2 more issues: 1. This measure places the burden on the party that has no blame: The people. And it allows the culprits to go free: The plastics industry, aka the fossil fuel industry, which will continue to produce plastic, pollute, litter, and benefit immensely from its business while the rest of us pay with our health and our pockets. 2. This measure does not really address the root causes of the problem, just one very visible symptom. I compare it to my oncologist telling me to take ibuprofen for my back pain while ignoring the cancer that is causing it systemically. The analgesic will probably make me feel slightly better, but there's no way it's going to cure me. In this complex world we anxiously seek easy solutions. That's why conspiracy theories are proliferating these days: They offer simple explanations for very complicated issues. A real solution to plastic litter would come from holding producers entirely responsible for their products, a systemic change that I realize is beyond the powers of local government. If you do end up adopting this tax, I certainly hope you will not tout it as the environmental achievement of the year and stop at that. I hope that you will do whatever is in your power to contribute to the systemic change we need, whether it's putting pressure on our state leaders or educating citizens about what we need to do to force our political leaders to bring about this change, because they are the only ones that can make a difference. Respectfully, Dr. Ma Celeste Delgado - Librero celesteaustralagmail.com — 434.942.5755 — 611 S Jefferson St Apt 701, Roanoke VA, 24011 [EXTERNAL] Plastic bag ordinance Barbara Duerk clerk 04/19/2021 08:40 AM "Barbara Duerk" <barbgary@cox.net> clerk @roanokeva.gov J Barbara Duerk [EXTERNAL] Plastic bag ordinance CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. To: Mayor and Members of council Re: plastic bags What is the definition of a convenience store? Dollar tree, Family dollar, store at gas station, 7 -11? Bags in trees, bags in gutters, bags in streams, yes it does matter... Make Roanoke beautiful again! Barbara Duerk 540580 -1621 Sent from my iPhone [EXTERNAL] Comment for public hearing 4/19/2021 Adeah Wetzel ', clerk 04/19/2021 10:01 AM " Adeah Wetzel' <adeandawn @gmail.com> clerk @roanokeva.gov This message has been forwarded. Adeah Wetzel [EXTERNAL] Comment for public hearing 4/19/2021 i i CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Dear Members of Council, My name is Adeah Wetzel, and I am a resident of SE Roanoke. There is an inherent contradiction in taxing plastic bags. It's a positive sign that you see plastic pollution as a problem, but this type of measure places the burden on the end -user and leaves the plastic producers out of the solution. This measure doesn't address the root causes of the problem, just one obvious symptom. Recently I ordered groceries from a grocery store pick -up service. There were 44 items in my order. When I unpacked my groceries, there were 48 plastic bags. How? The shopper packed one thing in a single or double bag. As the end -user, I am forced to care for this plastic waste. Thankfully we have the local Sustainable Roanoke Recycling Event where I bring plastic bags to be recycled. I also stopped using the pick -up service at that grocery store. Right now, Roanoke lacks responsible choices to care for single -use plastic. As you can see, the limitations of my options do not address the cause of plastic bag waste. A tax on plastic bags could reduce plastic bag waste and its leakage into our environment, but more durable and more sustainable alternatives can come from well- designed taxes. If you move forward with this tax, I hope you can acknowledge that a systematic shift in plastics production is the primary goal. Respectfully, Adeah Wetzel i [EXTERNAL] Plastic Bag Tax katy Lr3 clerk <katy @skyli neon line. corn> <clerk @roanokeva.gov> katy [EXTERNAL] Plastic Bag Tax 04/19/2021 11:48 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Just wanted to say I am very much in favor of this. As a strong supporter of the organization Sustainable Roanoke https • / /www.sustainableroanoke.or�4/ I believe this tax could help reduce the overwhelming number of plastic bags going into our landfills. I also believe the city should do more to promote Sustainable Roanoke and it's recycling efforts, especially given the limited number of items the city actuals recycles on our behalf. Thank you for keeping up the good work. Katy Cates Be Kind Whenever Possible ... it is Always Possible. Dalai Larva [EXTERNAL] PUBLIC COMMENT APRIL 19th 04/19/2021 06:37 PM kaydee pickle to clerk "kaydee pickle" <slugcustard @yahoo.com> .; clerk @roanokeva.gov message has been forwarded. CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Dear City Council, I worked at Books a Million in 2005, and each customer was discouraged to use a bag, and instead carry their purchase out or place it in their purse. In 2007 I began working at the Co -op, and as you can see my hair ... I am a clique to a certain degree, but just as typical jock knows their reps and mile sprint times, this progressive granola eating dreadhead has thought deeply for over a decade on the effects of one use polymers like plastic bags. At the CO-OP ... the co- op..the most eco friendly and environmentally conscious business we have in Roanoke, the only place one can rely that the receipts aren't coated in BPA (biposal -A the chemical leached from Polycarbonate plastics that affects our reproductive organs, and does not biodegrade for over 500,000 years) .... is where I was docked a pay raise of 10 cents an hour for not DOUBLE BAGGING A CANDY BAR. Side bar: Double bagging a gallon of milk THAT COMES WITH A HANDLE BUILT IN is about the only thing worse than putting one small immediately consumable item in a plastic bag in my opinion. Since that day, if not sometime before ... I VOWED to NEVER accept a plastic grocery bag from a store EVER again. 15 years later, after having moved to Phoenix and back, and living all around Roanoke Valley in the hollers and on the mountains that create the Valley's bowl... a plastic bag is at most to me, a prize to be scored like a Mario coin picked up half buried on a local river bank, or out of an otherwise pristine public park's beautifully maintained lawn. Speaking of which, my family visited the Explore Park yesterday, and it is hoppin! Coming along quite nicely and my brother -in -law is working quite hard to create new trails and camping related structures. We did note that the only trash appearing along the Roanoke River within the Explore Park's recreational area were the plastic bags stuck high -up in the treetops alongside the river, too high to remove. His wife, my sister (who happens to be a tour guide for Roanoke) mentioned that commonly it is the same scenario along the greenway. Plastic bag waste, affecting our scenic collective backyard, the health of our ecosystem, and the quality of the environment long -term. All of this, so someone could mindlessly double bag a pack of cigarettes and then throw both bags, the cellophane wrapper, and a couple of cigarette butts out the window on the way to their 2401- somewhere nearby home. To truly come full circle, we must consider that the reusable bags made from "recycled plastic" often offered by big box corporations in the area and beyond, is not sufficient resolution to our multi - decade long plastic bag fallacy here in the Roanoke Valley. Reusable and biodegradable MUST be synonymous moving forward. These cotton mesh bags I've used for over a decade and a half can fit 3 to 4 times as many groceries, meaning if I have a $200 dollar grocery bill, I can leave the store with 4 or 5 of these cotton mesh bags quite comfortably, and throw them in the wash afterwards to prevent any germs from the checkout scanners or other potentially toxic contaminants. Try that with one of those awkward polyvinyl fiber rectangle collapsible -ish totes. It's not happening, and by the way... polyvinyl composite fiber is toxic too, as when it starts to decompose (sped -up by sunlight) the fibers can enter the air passages and go into the lungs. In summation, plastic bags are the tip of eradicating an overwhelmingly horrific, long- standing love affair humanity has had for almost a century.... with the "convenience" of single use polymers, like the nihilistic plastic bag. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of April, 2021. No. 42042 - 041921. AN ORDINANCE amending and reordaining Sections 10 -26, Same – Polling Place, and 10 -34, Same – Polling Place, Article II, Election District; Voter Precincts and Polling Places, Chapter 10, Elections, of the Code of the City of Roanoke (1979), as amended, to permanently relocate the polling place for Voter Precinct No. 5, East Gate Precinct and the polling place for Voter Precinct No. 9 Highland Precinct; providing for an effective date; and dispensing with the second reading of this ordinance by title. WHEREAS, the City of Roanoke has 20 separate voter precincts throughout the City and one central absentee voter precinct located at 317 Kimball Avenue, N.E., Roanoke, Virginia; WHEREAS, Council authorized the scheduling of a public hearing on Monday, April 19, 2021, to consider adoption of an ordinance to relocate the polling place for Voter Precinct No. 5, East Gate Precinct and the polling place for Voter Precinct No. 9 Highland Precinct to new permanent locations. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Sections 10 -26, Same – Polling Place, and 10 -34, Same – Polling Place Article Il, Election District; Voter Precincts and Polling Places, Chapter 10, Elections, of the Code of the City of Roanoke (1979) as amended, are hereby amended and reordained to read and provide as follows: Sec. 10 -26. - Same — Polling place. The polling place in Voter Precinct No. 5, East Gate Precinct, is hereby established at Bast Gate Church of the -N a..-- ,lee ctPa r rt -2 002 P - as gate Avenue, N.E. Hollins Road Ba tist Church, located at 3502 Old Mountain Road N.E. Sec. 10 -34. — Same — Polling place. The polling place in Voter Precinct No. 9, Highland Precinct, is hereby established at Cry , Second Presbyterian Church located at 214 Mountain Avenue S.W. 2. A copy of this Ordinance shall be recorded in the official minutes of City Council. The City Clerk and the City Manager are authorized to take all actions necessary to comply with all applicable requirements of state code, including, without limitations, Sections 24.2 -306, 24.2- 307 and 24.2 -310, Code of Virginia (1950) as amended. This Ordinance shall be in full force and effect immediately upon its adoption. 4. Pursuant to Section 12 of the Roanoke City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: (? "CL mc&�- City Clerk. Timothy R. Spencer City Attorney CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011 -1595 The Honorable Mayor and Members of City Council Roanoke, Virginia TELEPHONE 540- 853 -2431 FAX 540- 853 -1221 EMAIL: cityatty @roanokeva.gov April 19, 2021 David L. Collins Laura M. Carini Douglas P. Barber, Jr. Kelsey M. Durkin Assistant City Attorneys Re: Proposed Ordinance to relocate polling places for the East Gate and Highland voter precincts Dear Mayor Lea and Members of Council: Background: Due to the change in use of two existing polling places, the Registrar's Office desires to move the location of two polling places. Specifically, to permanently relocate the polling place for Voter Precinct No. 5 East Gate Precinct from East Gate Church of the Nazarene located at 2002 Eastgate Avenue, N.E., to Hollins Road Baptist Church, located at 3502 Old Mountain Road, N.E.; and permanently relocate the polling place for Voter Precinct No. 9 Highland Precinct from Calvary Baptist Church, located at 608 Campbell Avenue, S.W., to Second Presbyterian Church, located at 214 Mountain Avenue, S.W. Recommended Action: Based on the foregoing, I recommend that Council conduct the public hearing set for Monday, April 19, 2021, at 7:00 p.m. on the attached proposed Ordinance amending and reordaining Sections 10 -26, Same — Polling Place, and 10 -34, Same — Polling Place, Article II, Election District; Voter Precincts and Polling Places, Chapter 10, Elections, of the Code of the City of Roanoke (1979), as amended, to permanently relocate the polling place for Voter Precinct No. 5, East Gate Precinct and the polling place for Voter Precinct No. 9 Highland Precinct Section 10 -16, Central absentee voter precinct, Article II, Election Districts; Voting Precincts and Polling Places, Chapter 10, Elections, of the Code of the City of Roanoke (1979), as amended, and subject to comments received at the public hearing, adopt the proposed Ordinance. Sincerely, of encer City Attorney c: Council Appointed Officers Andrew Cochran, General Registrar Kennie Harris, GIS Technician Laura M. Carini, Assistant City Attorney ROANOKE CITY 456 NOEL C. TAYLOR MUNICIPAL BUILDING 215 CHURCH AVENUE, S.W. ROANOKE, VA 24011 Date Category 04/22/2021 Legal Notices The Roanoke Times Roanoke, Virginia Affidavit of Publication Description Ad Size NOTICE OF PUBLIC HEARING Notice is hereby given that the 1 x 81 L Publisher of the Roanoke Times Account Number 6045834 Date April 14, 2021 Total Cost 808.72 I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice NOTICE OF PUBLIC HEARING was published in said newspapers on the following dates: 04/06, 04/13/2021 The First insertion being given ... 04/06/2021 Newspaper reference: 0001203909 I Billing Representative Sworn to and subscribed before me this 14th Day of April 2021 Notary Public State of Virginia Richard A. Hundley County of Hanover Notary Public My Commission expires Common jgalth of Virginia Notary Registration No, 7904041 Commission Exp. Jan 31, 2024 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU NOTICE OF PUBLIC HEARING Notice is hereby given that the Council of the City of Roanoke will hold a public hearing on Monday, April 19, 2021, at 7:00 p.m., or as soon thereafter as the matter may be heard, at Council Chamber, 4th Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider adopting an ordinance for the relocation of two polling places for voter precincts, specifically Voter Precinct No. 5, East Gate Precinct and Voter Precinct No. 9, Highland Precinct within the City, as authorized by the Provisions of Sections 24.2 -306 and 24.2- 307, Code of Virginia (1950), as amended. The proposed ordinance will for Voter tlPrec Precinct No. e 5 Polling Gate Precinct from East Gate Church of the Nazarene located at 2002 Eastgate Avenue, N.E., to Hollins Road Baptist Church, located at 3502 Old Mountain Road, N.E.; and permanently relocate the polling place for Voter Precinct No. 9 Highland Precinct from Calvary Baptist Church, located at 608 Campbell Avenue, S.W., to Second Presbyterian Church, located at 214 Mountain Avenue, S.W. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons wishing to address City Council must sign -up with the City Clerk's Office by emailing clerkaproanokeva.gov or calling (540) 853 -2541 by 12:00 noon, on Monday, April 19, 2021. Citizens who register will be provided information to present their testimony via electronic communications means. The full text of the proposed ordinance and a map of the proposed polling place changes are available on and after April 6, 2021, from the Office of the City Clerk, 4th Floor, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W, Roanoke, Virginia, 24011. Should these offices be Closed to the public due to the COVID. 19 pandemic disaster, copies are available by contacting the City Clerk, by telephone, at (540) 853.2541, or by email at cler roanokev_ agov. For further information on the matter, you may contact the Office of the City Clerk at(540)853 -2541. IT you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853 -2541, before 12:00 noon on Thursday, April 15, 2021. Given under my hand this 6th day of April, 2021. Cecelia F. McCoy, City Clerk (1203909) -';d1 APR -Pr? PM :3 .l?l1 NOTICE OF PUBLIC HEARING Notice is hereby given that the Council of the City of Roanoke will hold a public hearing on Monday, April 19, 2021, at 7:00 p.m., or as soon thereafter as the matter may be heard, at Council Chamber, 4th Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider adopting an ordinance for the relocation of two polling places for voter precincts, specifically Voter Precinct No. 5, East Gate Precinct and Voter Precinct No. 9, Highland Precinct within the City, as authorized by the provisions of Sections 24.2 -306 and 24.2 -307, Code of Virginia (1950), as amended. The proposed ordinance will permanently relocate the polling place for Voter Precinct No. 5 East Gate Precinct from East Gate Church of the Nazarene located at 2002 Eastgate Avenue, N.E., to Hollins Road Baptist Church, located at 3502 Old Mountain Road, N.E.; and permanently relocate the polling place for Voter Precinct No. 9 Highland Precinct from Calvary Baptist Church, located at 608 Campbell Avenue, S.W., to Second Presbyterian Church, located at 214 Mountain Avenue, S.W. This public hearing may be conducted by electronic communication means due to the COVID -19 pandemic disaster. All persons wishing to address City Council must sign -up with the City Clerk's Office by emailing clerk(?roanokeva.gov or calling (540) 853 -2541 by 12:00 noon, on Monday, April 19, 2021. Citizens who register will be provided information to present their testimony via electronic communications means. The full text of the proposed ordinance and a map of the proposed polling place changes are available on and after April 6, 2021, from the Office of the City Clerk, 4th Floor, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011. Should these offices be closed to the public due to the COVID -19 pandemic disaster, copies are available by contacting the City Clerk, by telephone, at (540) 853 -2541, or by email at clerk(? roanokeva.gov. For further information on the matter, you may contact the Office of the City Clerk at (540) 853 -2541. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853 -2541, before 12:00 noon on Thursday, April 15, 2021. Given under my hand this 6th day of April, 2021. Cecelia F. McCoy, City Clerk Note to Publisher: Please publish twice in The Roanoke Times, Legal Notices, on Tuesday, April 6, 2021 and Tuesday, April 13, 2021. Please send bill to: Please send affidavit of publication to: Registrar Cecelia F. McCoy, City Clerk 317 Kimball Avenue, N.E. 456 Noel C. Taylor Municipal Building Roanoke, VA 24016 215 Church Avenue, S.W. (540) 853 -2281 Roanoke, VA 24011 CITY OF ROANOKE - CLERKS OFFICE Attn Cecelia Webb 215 CHURCH AVE, SW, ROOM 456 4TH FLOOR, NOEL C. TAYLOR MUNICIPAL BLDG ROANOKE, VA 24011 Date 04/15/2021 Category Description Any- Virginia ROA The Roanoke Times Roanoke, Virginia Affidavit of Publication Publisher of the Roanoke Times Account Number 6007932 Date April 09, 2021 Ad Size Total Cost 3 x 0.00 IN 1,969.74 I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice the following dates: was published in said newspapers on 04/09/2021 The First insertion being given ... 04/09/2021 Newspaper reference: 0001204342 Billing Represent-, Sworn to and subscribed before me this 9th Day of April 2021 Notary Public Sharon R Carsten State of Virginia NOTARY PUBLIC County of Hanover Cornmonwealth of Virginia My Commission ex ices Notary Registration Number 329549 p r ry rn'cc'n F• r �, n21 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU NOTICE OF PUBLIC HEARING FOR ROANOKE CITY SCHOOL BOARD TRUSTEES Pursuant to Section 9 -24, Code of the City of Roanoke (1979), as amended, and Section 22.1 -29.1, Code of Virginia (1950), as amended, the Roanoke City Council will hold a public hearing to receive the views of citizens regarding appointment of Roanoke City School Board Trustees at its regular meeting on Monday, April 19, 2021, at 7:00 p.m., or as soon thereafter as the matter may be heard. Due to the COVID -19 pandemic disaster, Members of City Council may meet without a quorum physically present in one location and City staff will coordinate this public hearing from the Roanoke City Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. The candidates are Mark K. Cathey, Diane M. Casola, Michael L. Cherry, II, Byron L. Hamlar and Jennifer Owen- O'Quill. Citizens interested in presenting their views at this public hearing should contact the City Clerk by telephone at (540) 853 -2541 or by email at clerk @ roan okeva _ ov by 12:00 p.m., on Monday, April 19, 2021 and register to speak. Citizens who register to speak will receive information to connect to this public hearing and present their views to Roanoke City Council by electronic communication means. Citizens may also submit comments to the City Clerk at clerk @roanokeva aov on or prior to Monday, April 19, 2021, at 4:00 p.m. The City Council will elect and appoint three School Board Trustees for three -year terms of office, commencing July 1, 2021 and ending June 30, 2024, at a subsequent session Of City Council. If you are a person with a disability who needs accommodations for the public hearing, please contact the City Clerk's Office at (540) 853 -2541, by Thursday, April 15, 2021, at 12:00 p.m. GIVEN under my hand this 9th day of April, 2021. Cecelia F. McCoy, CMC City Clerk NOTICE OF PUBLIC HEARING FOR ROANOKE CITY SCHOOL BOARD TRUSTEES Pursuant to Section 9 -24, Code of the City of Roanoke (1979), as amended, and Section 22.1 -29.1, Code of Virginia (1950), as amended, the Roanoke City Council will hold a public hearing to receive the views of citizens regarding appointment of Roanoke City School Board Trustees at its regular meeting on Monday, April 19, 2021, at 7:00 p.m., or as soon thereafter as the matter may be heard. Due to the COVID -19 pandemic disaster, Members of City Council may meet without a quorum physically present in one location and City staff will coordinate this public hearing from the Roanoke City Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. The candidates are Mark K. Cathey, Diane M. Casola, Michael L. Cherry, II, Byron L. Hamlar and Jennifer Owen- O'Quill. Citizens interested in presenting their views at this public hearing should contact the City Clerk by telephone at (540) 853 -2541 or by email at clerkaroanokeva.gov by 12:00 p.m., on Monday, April 19, 2021 and register to speak. Citizens who register to speak will receive information to connect to this public hearing and present their views to Roanoke City Council by electronic communication means. Citizens may also submit comments to the City Clerk at clerk(cDroanokeva.gov on or prior to Monday, April 19, 2021, at 4:00 p.m. The City Council will elect and appoint three School Board Trustees for three -year terms of office, commencing July 1, 2021 and ending June 30, 2024, at a subsequent session of City Council. If you are a person with a disability who needs accommodations for the public hearing, please contact the City Clerk's Office at (540) 853 -2541, by Thursday, April 15, 2021, at 12:00 p.m. GIVEN under my hand this 9th day of April, 2021. Cecelia F. McCoy, CMC City Clerk NOTE TO PUBLISHER: Publish in full once in The Roanoke Times in the non - classified Virginia Section on Friday, April 9, 2021. BLOCK STYLE (HEADING FONT SIZE 16 AND BODY FONT SIZE 12) Send publisher's affidavit and bill to: Cecelia F. McCoy, CMC, City Clerk Room 456, Noel C. Taylor Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011 -1536 (540) 853 -2541 NOTE TO PUBLISHER: Publish in full once in The Roanoke Tribune on Thursday, April 8, 2021. BLOCK STYLE Send publisher's affidavit and bill to: Cecelia F. McCoy, CMC, City Clerk Room 456, Noel C. Taylor Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011 -1536 (540) 853 -2541 City Of Roanoke Attn: Cecelia F. McCoy 215 Church Ave. SW, Rm 456 Roanoke, VA 24011 Date: 04/09/_21 Inv. #C_ 15547 Caotion Notice of Public Hearing The Ryn u NO (E' 2318 Melrose Ave., NW Roanoke, VA 24017 V —p BW,LLC '� 540 - 343 -0326 - Fax 34 3 - Making and Recording Black History Since 1939 7366 vales Runs Size Size Code/Number Net Rate Net 04/08/2021 1 3 col. x 5.5" 16.5" $8.00 $132.00 a =. Any questions in reference to this invoice contact- Stan Hale 343 -032 . Net 30 Days - NOTICE OF PUBLIC HEARING FOR ROANOKE CITY SCHOOL BOARD TRUSTEES Pursuant to Section 9 -24, Code of the City of Roanoke (1979), as amended, and Section 22.1 -29.1, Code of Virginia (1950), as amended, the Roanoke City Council will hold a public hearing to receive the views of citizens regarding appointment of Roanoke City School Board Trustees at its regular meeting on Monday, April 19, 2021, at 7:00 p.m., or as soon thereafter as the matter may be heard. Due to the COVID -19 pandemic disaster, Members of City Council may meet without a quorum ,physically present in one location and City staff will coordinate this public hearing from the Roanoke City Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. The candidates are Mark K. Cathey, !Diane M. Casola, Michael L. Cherry, II, Byron L. Hamlar and Jennifer Owen- O'Quill. Citizens interested in presenting their views at this public hearing should contact the City Clerk by telephone at (540) 853 -2541 or by email at clerkgDroanokeva.izov by 12:00 p.m., on Monday, April 19, 2021 and register to speak. Citizens who register to speak will receive information to connect to this public hearing and present their views to Roanoke City Council by electronic communication means. Citizens may also submit comments to the City Clerk at clerk(&roanokeva.aov on or prior to Monday, April 19, 2021, at 4 :00 p.m. The City Council will elect and appoint three School Board Trustees for three -year terms of office, commencing July 1, 2021 and ending June 30, 2024, at a subsequent session of City Council. r if you are a person with a disability who needs accommodations for the public hearing, please contact the City Clerk's Office at (540) 853 -2541, by Thursday, April 15, 2021, at 12:00 p.m. GIVEN under my hand this 8th day of April, 2021. Cecelia F. McCoy, CMC City Clerk .v vvr• v1+YVV 41+41.1 111J +•+411\'1) 111CLAlllb' 111V V1GA `"`�`� �� +•v 1V� j/NYJVIIJ V1