HomeMy WebLinkAboutCouncil Actions 05-03-21ROANOKE CITY COUNCIL
ROANOKE CITY SCHOOL BOARD
MAY 3, 2021
9:00 A.M.
CITY COUNCIL CHAMBER
215 CHURCH AVENUE, S. W.
AGENDA
1. Call to Order -- Roll Call.
• City Council — Mayor Sherman P. Lea, Sr., was absent.
• School Board — School Trustee Cathey was absent.
2. Welcome and Opening Remarks.
• Vice -Mayor White -Boyd
• Chair Lutheria Smith
JEFFREY
42043 - 050321
i It 7 1
RCIANDKE CITY
PUBLIC SCHOOLS
3. Items for Discussion /Comments by City Council /School Board
Trustees.
• School Superintendent Presentation. "Equity in Action — Destination 2030" -
School Superintendent.
4. Recess /Adjourn — 9:49 A.M.
AT 9:50 A.M., THE COUNCIL MEETING WAS DECLARED IN RECESS, FOR A
LEGISLATIVE COMMITTEE MEETING.
At 10:45 a.m., the Council Meeting reconvened in the Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., to consider the following agenda items, with Vice -Mayor
White -Boyd presiding and all Members of the Council in attendance, with the
exception of Mayor Lea:
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(6 -0)
A communication from Vice -Mayor Patricia White -Boyd, Chair, City Council Personnel
Committee, requesting that Council convene in a Closed Meeting to discuss a
personnel matter, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as
amended.
(6 -0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS:
• Budget/Financial Planning FY 22 - 45 minutes
Received and filed.
At 12:16 p.m., the Council Meeting was declared recess for a Closed Meeting in
the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building;
and thereafter to be reconvened at 2:00 p.m. in the Council Chamber.
ROANOKE CITY COUNCIL
REGULAR SESSION
MAY 3, 2021
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
The City of Roanoke is a safe, caring and economically vibrant community in
which to live, learn, work, play and prosper
A vibrant urban center with strong neighborhoods set amongst the spectacular
beauty of Virginia's Blue Ridge
1. Call to Order - -Roll Call. Mayor Lea was absent.
The Invocation was delivered by The Reverend Alexander MacPhail,
Rector, Christ Episcopal Church, Roanoke.
The Pledge of Allegiance to the Flag of the United States of America was
led by Vice -Mayor Patricia White -Boyd.
Welcome. Vice -Mayor White -Boyd.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, May 6 at 7:00 p.m., and Saturday, May 8 at 4:00 p.m.; and video
streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings
are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
The Council of the City of Roanoke is seeking applications for the following
current vacancies and /or upcoming expirations of terms of office:
Economic Development Authority — one vacancy
Mill Mountain Advisory Board — one vacancy
Personnel and Employment Practices Commission — two vacancies
Roanoke Arts Commission — two vacancies
Roanoke Public Library Board — two vacancies
Towing Advisory Board — one vacancy (Citizen at- large)
Youth Services Citizen Board — one vacancy
Access the City's homepage to complete an online application for the
abovementioned vacancies.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A proclamation declaring May 2 — 8, 2021 as Resilience week.
Council Member Moon Reynolds declared May 2 — 8, as Resilience Week
and presented the proclamation to Christine Gist, Prevention and Wellness
Specialist, Blue Ridge Behavioral Healthcare.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. If deemed
appropriate, matters will be referred to the City Manager for response,
recommendation or report to the Council.
Due to the recent increase and severity in COVID -19 cases in the City of
Roanoke, out of an abundance of caution, the Roanoke City Council has
determined that temporary changes are necessary. Roanoke City Council
Members will continue to meet in person in City Council Chamber,
observing all recommended safety protocols while members of the
community wishing to address the City Council during Hearing of Citizens
Upon Public Matters are required to participate virtually or via email by
contacting the City Clerk's Office at clerk(a-)roanokeva.gov and (540) 853-
2541, by 12:00 p.m., on May 3. The Council Chamber will not be accessible
to the general public during the meeting. The meeting will continue to be
broadcast via RVTV -3 and on the City's Facebook account.
C -1
Keith Pullen, 2336 Denniston Avenue, S. W., addressed the Council with
regard to an attack against his First Amendment rights, liberties and
religious speech.
CONSENT AGENDA:
(APPROVED 6 -0)
All matters listed under the Consent Agenda are considered to be routine by the
Members of City Council and will be enacted by one motion. There will be no
separate discussion of the items. If discussion is desired, the item will be
removed from the Consent Agenda and considered separately.
Minutes of the regular meeting of City Council held on Monday, March 15,
2021.
RECOMMENDED ACTION:
Dispensed with the reading of the minutes
and approved as recorded.
C -2 A communication from the City Manager requesting that Council schedule
a public hearing to be held on Monday, May 17, 2021, at 7:00 p.m., or as soon
thereafter as the matter may be heard, or such later date and time as the City
Manager shall determine, in his discretion, to lease 3.6 acres of City -owned
property located at 5401 Barns Avenue, N. W., to Jared and Donna Green for
agricultural uses.
RECOMMENDED ACTION: Concurred in the request.
C -3 Reports of qualification of Helen Favor as a member (Engineer) of the
Building and Fire Code Board of Appeals for a three -year term of office,
commencing July 1, 2021 and ending June 30, 2024; and Peter Volosin as a
Citizen representative of the Roanoke Valley- Allegheny Regional Commission for
a three -year term of office, commencing July 1, 2021 and ending June 30, 2024.
RECOMMENDED ACTION: Received and filed.
C -4 A communication from the City Attorney requesting that Council
schedule a public hearing to be held on Monday, May 17, 2021, at 7:00 p.m.,
or as soon thereafter as the matter may be heard, or such later date and
time as the City Manager shall determine in his discretion, to enter into a
purchase and sales agreement with BH Media Group, Inc., successor in
interest to Times -Word Corporation, authorizing the City Manager, along
with the School Board of the City of Roanoke to acquire parcels from BH
Media Group, Inc.
RECOMMENDED ACTION: Concurred in the request.
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Transmittal of the Roanoke Valley Regional Cable Television Proposed
Fiscal Year 2021 - 2022 Budget. Scott Ramsburg, Cable Access Director,
Spokesperson. (Sponsored by the City Manager)
Adopted Resolution No. 42043 - 050321. (6 -0)
7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance of the National Endowment for the Arts Challenge
America Grant to support community driven projects at a minimum
of two Roanoke River Greenway "gateway" locations for the
southeast neighborhood.
Adopted Resolution No. 42044 - 050321 and Budget Ordinance
No. 42045-050321. (6 -0)
2. Consideration and approval of the 2021 — 2022 HUD Annual Plan.
Adopted Resolution No. 42046- 050321. (6 -0)
COMMENTS OF THE CITY MANAGER.
The City Manager offered the following comments:
Campaign for Grade -Level Reading announced last week that it has
named Roanoke, Virginia and its Star City Reads initiative as a 2021
Bright Spot community.
• The Campaign is highlighting communities that developed exemplary or
innovative responses to the COVID -19 crisis.
• The first week after Virginia's shutdowns began, Roanoke Public Libraries
staff began recording and posting virtual storytimes on its Facebook and
Instagram pages, and on its YouTube channel. More than 150 storytime
and craft videos have been shared with Roanoke children.
• In June, they collaborated with Feeding Southwest Virginia to offer our
Feed and Read program curbside so children could receive free, nutritious
meals and early learning activities at the same time from the same place.
• Since the summer of 2020, the Libraries distributed more than 8,400
themed learning kits.
Roanoke will celebrate "Kids to Parks Day" in May
• Parks and Recreation will host a scavenger hunt that can be completed in
any City playground on Saturday, May 15, between 8 a.m. and 8 p.m.
• Not only will this have kids getting active, learning about their parks, and
expressing their creativity, they'll also have a chance to win some prizes.
• More information can be found at PlayRoanoke.com
May is Neighborhood Month
• Roanoke's neighborhood groups are planning events throughout May to
celebrate this special month.
Some events are still being developed at this time, but those already
scheduled include yards sales, cookouts, and Fun Days.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
NONE.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. See below.
CERTIFICATION OF CLOSED MEETING. (6 -0)
Reappointed the Honorable Charles N. Dorsey as a 23rd Judicial Circuit City
representative of the Court Community Corrections Program Regional
Community Criminal Justice Board for a three -year term of office commencing
July 1, 2021 and ending June 30, 2024.
Appointed 011ie Howie to replace Vickie H. Bibee as a Director of the Economic
Development Authority of the City of Roanoke for a four -year term of office,
commencing October 21, 2021 and ending October 20, 2025. City Attorney to
prepare the appropriate measure for adoption at the May 17 Council meeting.
Appointed Elvir Berbic to replace Sue Williams as a member of the Parks and
Recreation Advisory Board for a term of office ending March 31, 2024.
Appointed Douglas Pitzer as a member of the Youth Services Citizen Board to fill
the unexpired term of Crystal Hall ending June 30, 2021.
12. ADJOURNED - 2:50 P.M.
Equity in Action - Destination 2030
Achieving Equity in RCPS via Excellence, Engagement & Empowerment
Proiect Proposal --
MMANY
'Il 1 Ilow for
Equity is woven into all we do in Roanoke City be established. The project wi a so a
Public Schools (RCPS). From curriculum and the establishment of the BookerT. Washington
instruction to hiring practices, to the review Center for Community Empowerment &
of capital improvements, we are committed Education that would provide:
to ensuring everyone has access to high
quality instruction and diversity of thought.
However, when we look at our Career and
Technical Education (CTE) instruction there is
significant opportunity for improvement.
At the middle school level, participation in
CTE courses ranges from 48.62% at Woodrow
Wilson to 62.33% at John P. Fishwick. At the
high school level, Patrick Henry High School's
student participation is 26.16% higher than that
of William Fleming High School's, for courses
offered on the Roanoke Technical Education
Center ( ROTEC) campus at Gibboney Hall.*
We currently have a unique opportunity
to increase equity in the delivery of high
quality instruction, particularly in CTE, and
enhance the division's accessibility and
support for the community, at large. With the
purchase of a new location for RCPS Central
Administration, a new ROTEC at Ruffner could
Assistance with school registration for
families, particularly those families with
English as a second language.
Help with students transferring to the
school system or enrolling in Pre - School
or Kindergarten.
Parent & Guardian University to assist
parents, guardians, and foster parents
with supporting their children.
• Innovation labs for STEAM (Science,
Technology, Engineering, Arts, and Math)
explorations and fairs.
• After school tutoring and SAT preparation.
• Adult literacy workshops.
College and job fairs.
Other potential services, such as
vaccinations, referrals to community
organizations, McKinney -Vento Homeless
Assistance, and more.
* Based on 2020 -2021 school year data.
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Roanoke City Public Schools seeks to
provide equitable academic opportunities
for all students to ensure they are able
to meet their full potential. In a review
of available classes, we believe there is
potential to provide additional classes for
academic enhancement.
RCPS currently has one dedicated site for
Career and Technical Education. ROTEC is
located on the campus of Patrick Henry High
School at Gibboney Hall. While students
from both Patrick Henry and William
Fleming High Schools are able to attend
ROTEC, space is limited, and students from
William Fleming must take time during
the school day to be transported by bus
to take classes. This is time that could be
spent taking another course as part of their
educational plan for graduation.
As we prepare to implement the Destination
2030 plan, we know today's workforce has
increased demand for CTE skilled workers,
both regionally and nationally. While
demand for qualified workers is increasing,
our capacity to provide this needed
educational option is limited due to state
class size regulations.
Roanoke City Public Schools now has a
unique opportunity to enhance equity
across the district; while also increasing
the capacity for these much - needed
educational opportunities.
The creation of ROTEC near William Fleming,
utilizing the former William Ruffner Middle
School, will give students increased access
to the following classes, without limiting
time in class due to travel considerations:
• Automotive Technology
• Arts and Communications
• Carpentry
• Cosmetology /Barbering
• Criminal Justice
• Culinary Arts
• Health & Medical Sciences /Certified
Nursing Assistants
• Landscaping
• Precision Machining
• Sports Medicine (Athletic Training)
• TV /Video Production
• Welding
Additional classes focusing on financial
literacy and entrepreneurships would be
required to enhance both programs at
Ruffner and Gibboney Hall as part of CTE.
While William Fleming High School currently
houses classes that fall under the Career and
Technical Education focus, a new ROTEC facility
at Ruffner would allow for the expansion of
those programs. Courses impacted would be:
• Business Information Technology
• Engineering
Marketing
• Teachers For Tomorrow
Additionally, the movement of these classes to
the new ROTEC campus would allow William
Fleming space to accommodate increased
student enrollment in the future.
We know one of the ways to ensure students
attend school regularly is to have Fine Arts and
CTE courses that interest them. We also know,
as a school district, we must provide rigorous
courses that prepare students for the future.
CTE programs allow our students to connect
the dots between their educational success
and the life they envision for themselves.
Roanoke City Public Schools is committed to
improving equity, access, and opportunities
for all students, staff, and community
members. Establishing the Booker T.
Washington Center for Community
Empowerment & Education, in the current
Central Administration building, would
allow us to welcome all members of
the community and provide access to
community services and resources to enrich
their lives, as well as the city. The Center
would seek to empower our community
and instill civic pride.
A safe space for the community to access
community resources, the Center would host
literacy and adult education classes, a site
for CTE certification, and allow the newest
students and community members to be
welcomed. It would provide the community -
at -large with personal, social, economic, and
mental - health growth opportunities.
The Center will provide the following
services and opportunities:
• Welcome Center: Registration site for
students who have a home language
other than English.
• Makerspace: A collaborative, hands -on
learning space filled with all the tools for
creativity. Available maker equipment
will include 3D printers, laser cutters,
CNC machines, soldering irons, and
even sewing machines.
• Learning & Computer Lab: Facility to
provide equitable access for students
and community members who need to
gain access to the internet, computers,
printing services, and /or a space to
develop 21 st century skills.
• Community Resources & Services: Access
to local /regional providers to assist with
free or low -cost consultation or services
to our community.
• Adult Education: Courses for community
members seeking to complete their
secondary education (e.g., GED classes).
• Professional Learning Center: Space for
community engagement events and
learning opportunities in partnership
with community organizations.
• Parent & Guardian University (PGU):
Resources for parents and guardians
as they navigate the successes and
challenges of supporting and engaging
with their children.
0
To analyze the availability of funds for this project, a snapshot of year -to -date revenue
and expenditures as of March 31, 2021, is provided below. This includes funds that are
encumbered (committed but not yet spent) as well as additional costs we expect to incur
between now and June 30.
Revenues
Expenditures
$131,535,555 $54,546,197
$126,392,864 $ 56,347,853
2019- 2020Year -End Unassigned Fund Balance
Proiected Use of Fund Balance
2021 -22 Preliminary Budget: Budgeted Use of Fund Balance
Potential Use of Funds for Building Renovations
Ongoing Budget Implications:
Eliminate Warehouse Lease: With this
purchase, RCPS will be eliminating the need
for a leased Warehouse space. This will save
the school division approximately $65,000
per year.
$186,081,752
$182,740,717
$20,902,236
$2,508,965
$2,426,481
$4,000,000
Changes to Utility Costs: Three years of
utility cost information was shared with us
by the current owners of the building. The
average annual costs based on the years
of data provided (from 2018 — 2020) are
provided on the next page:
Proposed Site Average I $132, 518
Annual Cost Shared
Warehouse 1 $10,302
Comparing our intended utilization of the
Roanoke Times' building with its prior use
over the last three years is difficult. At least
for the last year, it appears the building has
been minimally used, with most employees
working remotely. It is realistic to expect our
costs, once this building is occupied, will be
higher than the averages noted above.
Parking Availability: The Roanoke Times'
building includes approximately 150
parking spaces. This is comparable towhatis
currently available at Central Office, Ruffner,
and the Warehouse. Additionally, there is
ample additional parking available within a
1 -2 block radius of the building in parking
garages and surface lots. RCPS would
like to be prepared to offset the expense
employees might incur should they have
$38,365 1 $3,086 1 $173,969
$6,357 1 $4,368 1 $21,027
to pay for parking to attend professional
development or other meetings at the
new location. This can be done by offering
vouchers for nearby city parking garages,
or even renting spaces in those garages
or nearby surface lots on a monthly basis
if that is determined to be necessary and
the most fiscally prudent way to meet
employee needs. If 60 additional spaces
were needed multiple times per week,
RCPS would incur an additional expense
ranging between $30,000 - $50,000 per
year (depending on the garage or lot used
and whether monthly or daily rates are
paid). In reality, such a large number of
spaces are not expected to be needed on
a regular basis.
New Building Utilities
$200,000
Warehouse Lease
($65,000)
Warehouse Utilities
($25,000)
Additional Employee /Guest Parking
$40,000
05
Costs to Repurpose Ruffner:
The preliminary cost estimate for repurposing
the Ruffner building into expanded
instructional space for additional CTE
classrooms is $5.5 million. Because this project
is directly intended to expand instructional
space and add classrooms to serve more
students with in- person instruction, we believe
the cost of this work will be an allowable
x>
use of Elementary and Secondary School
Emergency Relief (ESSER) III funding. By using
these federal grant funds, this work should
not have a budgetary impact on the school
division's general fund budget or require the
use of unassigned fund balance.
OPERATIONAL 0
The purchase of the former Roanoke Times' • A central government district for City.
building for RCPS' Central Administrative . Elimination of warehouse lease.
Offices will enable: Establ' h
• Equity for CTE - Opens Ruffner for ROTEC
on William Fleming Campus.
• Creation of a Welcome Center for
students and families.
• Ease of mass transit accessibility.
Is ment of an Employee
Recruitment and Onboarding Center.
Dedicated space for a Board Room.
Space for professional learning.
Centralized administration.
Improved parking for staff and visitors.
Academics
Ice
6,177
reopie
Proposet
Accounting
1,599
34
6,600
Finance
12
2,325
1,958
g
2,545
Data
1,850
10
1,751
IT
6,614
13
3,921
Special Ed
2,349
13
Core Group
3,182
3,482
Food Services
3,315
10
3,300
Health Services
4,356
7
2,379
Human Resources
4,698
7
5,000
Physical Plant
3,442
11
5,954
Counseling
1,182
10
3,200
Communications
689
6
1,040
Miscellaneous
5,327
3
549
4
5,470
- s
Operational costs (mechanical, electrical,
plumbing, and architectural) of the
proposed site include:
Fire Protection: The building is partially
sprinkled, with a combination of wet and
dry -pipe systems. Standpipes are present in
the stairs. All inspections and certifications
appear to be current; however, future
renovation will likely require additional fire
suppression.
Plumbing: Domestic water, sanitary waste,
and storm drain systems are present and
functional. The primary gas -fired water
heaters have failed, and it is recommended
they be replaced. A temporary unit has
been installed to maintain the hot water
supply for restrooms. The lower levels
of the building are fitted with multiple
sump pumps to control groundwater and
storm surge. One pump is not functional.
It is recommended we replace this pump,
purchase a backup pump, and dedicate
funds for the emergency replacement of
pumps in the future.
Roofing
$1,200,000
Sprinklers
$265,000
Plumbing
$32,500
HVAC
$12,000
Elevator
$100,000
Parking
$10,000
Renovations
$2,786,250
Contingency 1 $440,575
m
HVAC: The HVAC systems in place are
complete and functional. Two gas -fired,
low- pressure steam boilers, installed in
2010, provide heating for the building.
Cooling is generated by three water - cooled
centrifugal chillers with primary /secondary
pumping loops. The chillers appear in
good functioning condition, the cooling
towers have been replaced within the last
ten years, and pumps have been replaced
as needed. Piping systems range in age,
material, and condition. Funds should be
dedicated for annual replacement of piping,
valves, or steam accessories that fail. Air side
equipment consists of approximately 12 air
handling units and multiple terminal devices
(VAV, FCU, radiators, etc.). Air handling units
have been replaced as needed throughout
the building and range in age from 25+ to
less than ten years old. All air side systems
appear to be functioning and serviceable.
There were no observations to indicate we
would incur a significant capital cost from
terminal unit failure in the first five years of
ownership.
Sprinkle remaining building
Replace failed units & backup pumps
Funds for annual replacement needs
Repair one elevator that is out of service
Sealing & re- striping of two lots
Contingency is a standard 10% of estimated operational costs
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SHERMAN P. LEA, SR.
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., SUITE 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853 -2444
FAX: (540) 853 -1145
EMAIL: MAYOR c?,ROANOKEVA.GOV
May 3, 2021
The Honorable Vice -Mayor Patricia White -Boyd and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor White -Boyd and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
G•�, .
Sherman P. Lea, Sr.
Mayor
SPL:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
May 3, 2021
Public
VACANCIES:
Term of office on the Economic Development Authority ending October 31, 2025.
Term of office on the Fair Housing Board ending March 31, 2024.
Term of office on the Mill Mountain Advisory Board ending June 30, 2024.
Term of office on the Personnel and Employment Practices Commission ending June 30,2024; and
unexpired term of office ending June 30, 2022.
Terms of office on the Roanoke Arts Commission ending June 30, 2024.
Terms of office on the Roanoke Public Library Board ending June 30, 2024.
Term of office on the Roanoke Valley - Alleghany Regional Commission ending June 30, 2024.
Term of office (Citizen at Large) on the Towing Advisory Board ending October 31, 2023.
Term of office on the Visit Virginia's Blue Ridge, Board of Directors ending June 30, 2022.
Unexpired term of office on the Youth Services Citizen Board ending June 30, 2021.
SHERMAN P. LEA, SR.
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
Email: clerk @roanokeva.gov
May 3, 2021
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
Council Members
William D. Bestpitch
Joseph L. Cobb
Robert L. Jeffrey, Jr.
Stephanie Moon Reynolds
Vivian Sanchez -Jones
Patricia White -Boyd
I wish to request that Council convene in a closed meeting to discuss a personnel matter,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
PWB:ctw
Sincerely,
Patricia White -Boyd, Chair
City Council Personnel Committee
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Agenda
• FY 2021 Overview
• FY 2022 Development
• Compensation
2
0
FY 2021 General Fund Overview
Revenues
— Through March, FY 2021 local taxes are 6.2% ahead of target, mainly due
to performance of Real Estate, Transient Occupancy and Sales taxes.
— Through March, FY 2021 revenues have increased approximately $173k or
0.08% compared to the same period of FY 2020. Local taxes have
increased $2.29 million or 1.6% compared to the same period of FY 2020
due primarily to higher performance of Real Estate, Sales Tax and the
timing of Public Service taxes off -set by lower Prepared Foods and
Beverage Tax.
— Through March, FY 2021 other revenues have decreased approximately
$1.9 million or 3.2% compared to the same period of FY 2020 due primarily
to the timing of revenue from the Commonwealth of Virginia and Charges
for Services.
Expenditures
— Through March, FY 2021 expenditures decreased approximately $3.85
million or 1.82% compared to the same period of FY 2020 due to decrease
in expenditures that are tied to revenues such as RCPS and Visit Virginia
Blue Ridge. It is also due to departmental cost reductions steps taken as a
result of COVID -19 and timing of expenditures.
91
FY 2021 Monitoring Dashboard
Real Estate
Sales Tax (January)
Business License Tax
Transient Occupancy Tax
Prepared Foods & Beverage
Tax
All Local Taxes
*Does not include additional CARES Act
relief funding
+7.7% P
Public Safety 1
169.9% +
+93.0%
+9.3% O
Overtime
+1.3% C
Children Services 5
53.3% -
-3.9%
Act
+49.4%
Solid Waste Costs 7
71.9% +
+5.2%
W
-7.4% S
Workers 6
66.6% -
-8.4%
+
Compensation
+6.2% C
Operation Costs 6
62.6% -
-12.4%
Salary Lapse
Contingency
COVID -19
Contingency's
$2,354,102
$1,310,946
$1,774,653
$2,566,059
$1,265,128
N/A
II
FY 2021 Key Local Tax Performance
I— `� ""-
QZ1U,o0Z),Z)0L
�)61 ,826,022
$92,000,000
$1,314,538
0
1.4 /o
Sales*
21,146,000
15,465,165
22,870,700
1,724,700
8.2%
Transient
Occupancy
1,414,617
1,519,465
2,260,000
845,383
59.8%
Prepared Foods
& Beverage
14,645,000
9,439,027
14,500,000
(145,000)
(1.0 %)
Cigarette Tax
2,000,000
1,341,000
1,850,000
(150,000)
(7.5 %)
Motor Vehicle
License
2,900,000
1,123,526
3,000,000
100,000
3.4%
Communications
Tax
5,700,000
3,042,830
5,016,000
(684,000)
(12 %)
Personal
Property
23,683,489
1,494,958
24,359,730
676,241
2.9%
Business License
13,662,000
12,847,263
14,120,000
458,000
3.4%
* *Other
25,900,300
16,909,191
26,383,360
483,060
1.9%
TOTAL
$201,736,968
$145,008,447
$206,359,790
$4,622,822
°
2.3 /o
*Sales Tax represents sales through
February.
* *Other: District
Taxes, Public Service Corp, Penalties /Interest,
Utilities Tax, Recordation
and Probate, Admissions, Franchise Fees, Bank Stock, Delinquent
Taxes
5
FY 2021 Net Local Tax Increase
1—vt,cat iclx Vrowin
District Taxes
Visit Virginia's Blue Ridge
Net Local Tax Growth
RCPS Increase (40 %)
City Increase (60 %)
(126, 060)
(418,268)
$4,622,822
4,078,494
$1,631,398
$2,447,096
on
FY 2022 Local Tax Estimate
TOTAL $204,306,603 $201,736,968 $210,018,711 $8,281,743 4.10
0
*Other: District Taxes, Public Service Corp, Penalties /Interest, Utilities Tax, Recordation
and Probate, Admissions, Franchise Fees, Bank Stock, Delinquent Taxes
%VUU'0t7j,00 I
Z�yU,bbb,562
$94,669,000
$3,983,438
4.4%
Sales
22,191,888
21,146,000
22,800,000
1,654,000
7.8
Transient Occupancy
3,210,638
1,414,617
2,730,000
1,315,383
93.0
Prepared Foods & Beverage
13,274,739
14,645,000
14,800,000
155,000
1.1
Cigarette Tax
1,967,912
2,000,000
1,900,000
(100, 000)
5.0
Motor Vehicle License
2,630,898
2,900,000
2,900,000
0
0.0
Communications Tax
5,763,219
5,700,000
4,900,000
(800,000)
14.0
Personal Property
23,928,478
23,683,489
24,750,000
1,066,511
4.5
Business License
14,635,195
13,662,000
14,600,000
938,000
6.9
*Other
28,107, 755
25, 900, 300
25, 969, 711
69,411
2.2
TOTAL $204,306,603 $201,736,968 $210,018,711 $8,281,743 4.10
0
*Other: District Taxes, Public Service Corp, Penalties /Interest, Utilities Tax, Recordation
and Probate, Admissions, Franchise Fees, Bank Stock, Delinquent Taxes
FY 2022 Net Local Tax Increase
, CA^ UVVU 1 $8,281,743
District Taxes (213,411
Visit Virginia's Blue Ridge (564,519
Performance Agreements (55,004
Net Local Tax Growth 7,448,809
RCPS Increase (40 %) 2,979,524
City Increase (60 %)
$4,469,285
0
•
FY 2022 Total Revenue
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money/
Property
Intergovernmental
Charges for Services
Miscellaneous
Total Revenue Growth — 3.17%
$8,281,743 $210,0181711
94,500 1,119, 300
16,300 1,035,500
82,500 548,500
(15, 041)
75, 911, 798
803,391
17, 883, 955
191,607
1,002,236
$9,455,000
$307,520,000
Includes adjustments for Solid Waste Fee, Downtown Compactor Fee Fire Fees
0
May 3,d Balancing Status
Csumatea FY 2022 Revenues $307,520,000
Preliminary FY 2022 Expenditures
May 3rd Variance
303,473,170
$4,046,830
10
Compensation
Address Public Safety and general
employee compensation to enhance
competitive stance and retention
— Public Safety strategy to be implemented
over multiple years
• Address Compensation Board approved
position adjustments partially off-set by
additional revenue
11
Proposed Public Safety
Compensation Plan
• Classification and compensation system
for sworn personnel
Based off of tenure and promotional
practices
• Equitable and predictable pay structure
to attract and retain employees
• Assist in the elimination of pay
compression
12
Sample Step Plan
Min
Title VI
Title V
Title IV
Title III
Title II $49,559.66
$43,779.12 $45,054.24
Title I _ ��
This example is not representative of any City of Roanoke public safety agenry.
13
$80,258.84
$82,299.32
$84,339.79
$86,380.27
$68,015.96
$56,058.53 $57,601.42 $59,144.32
$69,790.29
$60,687.21
$71,564.62
$62,230.11
$73,338.95
$75,113.28
$50,962.30 $52,364.93 $53,767.56
$55,170.19
$56,572.82
$63,773.00
$57,975.46
$65,315.90
$59,378.09
$46,329.36 $47,604.48 $48,879.60
$50,154.72
$51,429.84
$52,704.96
$53.980.08
13
Compensation
Uompensation Board Increases* $450,000
(Sheriff /Jail, Treasurer, Commissioner of
Revenue, Commonwealth Attorney)
Public Safety Adjustments to New Step
Levels
Advance Public Safety Employees to
Targeted Salary Step Level
General employee 2.5% to 3.0% increase
TOTAL
$2,230,000
$3,720,000
$1,600,000
$8,000,000
* Only includes portion above general employee raise of 2.5 % -3 %.
Anticipated revenue increase from Compensation Board already
included in revenue estimate is $467,855.
Balancing Next Steps
• Revenue estimate revisions
• Compensation
• Expenditure revisions
• May 17th Recommended Budget
Presentation
15
Questions?
16
00 !. 'Y fl a v o r
OANOKE
TO(414M
RESILIENCE WEEK
U
OR
REAS, the City of Roanoke recognizes that a strong society depends on
rting the development of strong brain architecture, health and well -being of
on to create a foundation for lifelong productivity and responsible
iship;
rrr.�REAS, Adverse Childhood Experiences, or ACES, are stressful or
traumatic experiences, such as household violence, substance abuse, neglect,
divorce, incarceration of a parent or sexual /physical assault that can disrupt the
safe, stable and nurturing environments children need to thrive; ACES can cause
toxic stress, which can negatively affect brain development and lead to a lifetime
of physical, mental, economic, educational, and social challenges;
WHEREAS, ACEs have been linked to public health problems such as obesity,
addiction, hypertension, mental illness, and shortened life expectancy;
WHEREAS, trauma - informed care can bring greater understanding, more
effective support services to children, adults, and communities affected by toxic
stress and is a principle -based culture - change process aimed at shifting a system
or community's philosophy, policies, programs and practices to be more empathic
and.focused on promoting resiliency; and
WHEREAS, the Roanoke Valley Trauma - Informed Community Network and the
Resiliency Collective are initiatives of community stakeholders dedicated to
developing a community -wide effort to end childhood trauma by building
awareness around childhood trauma, resilience in the aftermath of trauma, and
resilience among all citizens.
NOW, THEREFORE, I, Sherman P. Lea, Sr., Mayor of the City of Roanoke,
Virginia, encourage citizens to become informed about the impacts of ACES and
toxic stress, promote prevention, healing, and resiliency in children and adults, to
build a stronger and healthier Roanoke, and do hereby proclaim the week of May
2 - 8, throughout this great seven -time All - America City, as Resilience Week.
Given under our hands and the Seal of the City of Roanoke this third day of May
in the vear two thousand and twenty-one. A A
:: fem S.
�o, 0 20 1 P, 1 -Av
SOUTHWEST VIRGINIA
CIVIL RIGHTS ACTION
April 29, 2021
The Honorable Mayor Sherman P. Lea, Sr.,
& Honorable Members of Roanoke City Council
215 Church Avenue SW
Roanoke, VA, 24011
Dear Mayor and Members of City Council:
I am Keith Pullen and I am a native of Roanoke and I am writing to you in response to a recent
letter I received from a staff person of the Downtown Roanoke, Inc. organization. The letter,
which was not on the organization's stationery was sent to me in response to what he says was
"... complaints DIRECTLY received from others concernulga others and Myself efforts to
minister to homeless persons in and around the market district." Mr. Pendelton stated that he had
"...received multiple emails & verbal complaints from market vendors and others in the
conununity" . Mr. Pendleton also asserted that our ministry activities (that primarily took place
on weekends and utilized space in the market area NOT utilized by vendors) was in violation of
City codes that basically "privatized the market square for private businesses during certaui
times of the day and prohibited the space being used by all others during that tune.
Mr. Pendelton's letter erroneously asserted that our ministry efforts also included behaviors that
were rowdy and that were disturbing to others in the space. I am aware of who such notions
came from. I can assure you all that our ministry efforts are peaceful, life affirming and FREE to
everyone we encounter. We talk with people, we offer FREE water, snacks and other gifts as we
have donated to us. It is not our intention to in any way profit from our efforts; we have simply
encouraged people in their humanity and their faith in mankind and our Lord.
Mr. Pendelton showed up recently with the Roanoke City Police to tell us that we could NOT do
ministry activities in the market space. Despite our efforts to try and work with Mr. Pendelton to
achieve some kind of compromise he stated that the code made it impossible for him to manage
any kind of compromise & understanding regarding our ability to minister in the market space,
My spouse and I have an established ministry that we have provided to people across Roanoke
City over the past few years. Our ministry has been sponsored in part by the Pastor and members
of "The Gathering Place" church and many other citizens and organizations in the City. Our
ministry efforts have been conducted in City parks, on neighborhood streets and other public
spaces where people are found in despair and lacking basic necessities including water and food
and human care.
Please find attached a copy of the Pendelton letter as well as a list of some of our supporters. All
of us are deeply concerned about City public spaces and other resources being used to promote
and provide for private interests to the exclusion of taxpayers and other citizens who seek to
enjoy those spaces. Mr. Pendelton referenced in his letter the "payments" from vendors for the
use of the space. He seemed to suggest that it allows him to dictate what is peaceful and what
should legally occur and happen e the
on the kmakket who lacklth e resources cto afford the products
are simply trying to aid those y
of most vendors,
We are asking Mr. Mayor that you and other members of the City Council respond to our
concerns and clarify what rights taxpayers, ministries and no profit groups have in terms of the
peaceful and lawful use of public spaces that we all contribute to malting possible.
For the first time in the history of our city our City Council has three women of color, two
ministers, four Black citizens, and one member of the Latino and LGBTQ communities, This is
an extraordinary opportunity to ensure that our public policies promote equity and access to all
of our citizens across all of City governance and life. Thank you for your time and consideration
and action.
Our ministry and our supporters look forward to working with anyone who can assist us in
resolving these issues amicably.
In service to All and with malice towards none,
Keith Pullen,
C 5 e-le- ) - -
G ~�
CITY COUNCIL AGEND A REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 3, 2021
Subject: Request Public Hearing to Renew Lease for Approximately 3.6
acres of a Portion of Land Located at 5401 Barns Avenue, N.W.,
to Jared Green and Donna Green
Background:
Since May of 1994, Jared Green and Donna Green have leased approximately
3.6 acres of City -owned IandVir portion
agricultural City-owned
They currently
lease 5401 Barns Avenue, N.W., Roanoke, g
lease the site for $100.00 per year. Mr.
i h four d Mrs. Green have
agreed uponeone�
renew their lease for a one -yea r
year renewal options at the same lease rate of $100.00 for each one -year term.
A copy of the proposed lease is attached to this City Council Report.
Recommended Action:
Authorize the scheduling and advertising of the proposed lease of the 3.6 -acre
property to Jared Green and Donna Green for a public hearing on May 17, 2021 ,
at 7:00 pm, or at such time thereafter as the matter may be reached, or at such
later date and time as the City Manager may determine.
_= ---------------------
Robert S. Cowell, Jr.
City Manager
Attachment:
Distribution: Council Appointed Officers
W. Brent Robertson, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Finance
Robert Ledger, Director of Economic Development
Susan Lower, Director of Real Estate Valuation
Cassandra L. Turner, Economic Development Specialist
COMMERCIAL LEASE ,AGRELE�' UENINT
THIS LEASE AGREEMENT ( "Agreement "), is made as of this _day of
2021 , by and between the CITY OF ROANOKE, VIRGINIA, a municipal corporation organized
and existing under flee laws of the Commomvealtr of Virginia ( "Lessor "), and JAR%D GRF-EN
AND DONNA GREEN ("Lessee"),
'tVI'I'NESSE`i'H:
WHEREAS, the Lessor owns certain land consisting of 3.6 acres, being a portion of property
designated as Roanoke Official Tax Map No. 6610101, located at 5401 Barns Avenue, N. W., in the
City of Roanoke, N irginia (the Leased Premises'),
WI IEREAS, Lessee desires to lease the Leased Premises, together with all improvements
situated on the Property, for the purpose of grazing of livestock, and the Lessor desires to lease the
Leased Premises to Lessee for such purposes, upon the terms and conditions stated below; and
W UEREkS, RaatW e City CauttCil auth0ciz0d the Ci(y behalf of tbe- Lessaz, to
enter into this Agreement with Lessee pursuant to Ordinance No.—
adopted_ , 2021, following a public hearing on this matter.
NOW THEREFORE, for and in consideration of the mutual covenants contained herein,
and other good and valuable consideration, and the above recitals which are incorporated by
reference herein, the parties agree as follows:
Section 1. Leased Premises. Subject to the terms and conditions of this Agreement,
Lessor hereby leases to Lessee, and lessee leases from Lessor, the Leased Premises, and all
improvements located thereon, being a portion of property designated as Roanoke Official Tax Map
No. 6610101, located at 5401 Barns Avenue, N. W., depicted as 13 #2" as the Leased Premises are
more particularly shown on the sketch attached as Exhibit A, which is incorporated by reference
herein, for Lessee to use for grazing of livestock.
Section 2. Term and Renew•at. The initial term of this Agreement shall be one (1) year,
commencing on June 1, 2021, and ending on May 31,2022. Thereafter, the Agreement may be
renewed for up to four additional one year terms, upon the mutual agreement of the parties. Each
renewal term may he exercised by the party requesting renewal providing notice to the other party in
writing no later than sixty (60) days prior to the expiration of the initial term or any renewal term.
"fhe other party shall then be required to provide written notice to the party requesting such renewal
and whether it agrees to the renewal term. and if so, under what conditions before the Agreement
shall be renewed a subsequent term.
Section 3. Rent. (a) As consideration for this Agreement, Lessee shall pay Lessor the
annual amount of ONE HUNDRED AND NO /DOLLARS ($100.00) as rent for the initial one year
term of this Agreement, and each one year renewal term or terms of the Agreement.
(b) Such rent shall be due and payable no later than June 1, 2021, for the initial term of
this Agreement, and for each year of the renewal term or terms of this Agreement, and paid at the
Lessor's Office of City Treasurer, Room 254, Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia 24011. In the event payment is not received within ten (10)
days of this date, a late charge in the amount of ten percent (10 %) of the annual rent shall be
added to the rent amount due. Interest on all delinquent rent shall accrue at the rate often percent
(10 %) per annum.
(c) No payment by Lessee or receipt by Lessor of a lesser amount than the rent. additional rent,
or other amounts herein stipulated shall be deemed to be other than on account of the stipulated rent
and amounts due, nor shall any endorsement or statement on any check or any letter accompanying
any check or payment thereof be deemed an accord and satisfaction. unless the Lessor otherwise
agrees in a ATiting signed by hoth Lessor and Lessee. Lessor may accept such check of payment
without prejudice to Lessor's right to recover the balance of such amounts or pursue any other
remedy provided in this Lease Agreement or by law.
Section 4. "faxes and Other Charges. (a) In addition to payment of the rent as set
forth alboNe, Usscc sha51 iirntlN pad all app ;icablc real esta t: LDT icasehatd tars, vT any OkbtT la=ces DT
charges in connection with this Agreement that the Lessee may be required by law or regulations to
pay. Any applicable real estate or other taxes shall be determined by the Real Estate Assessor ibr the
City of Roanoke, and Lessor will provide appropriate notice and documentation of such taxes to
Lessor if Assessor does not provide such notice directly to Lessee.
(b) Lessee shall reimburse Lessor for all stormwater utility fees if assessed by the City of
Roanoke for the Leased Premises pursuant to Chapter 11.5, Code of the City of Roanoke (1979), as
amended.
Section 5. Lessee's Use of Leased Premises. (a) Purnose. Lessee shall use the
Leased Premises only for the purpose of livestock grazing, and for no other purpose.
(b) Operation. Lessee shall, at its sole cost and expense, operate and maintain the Leased
Premises in accordance with good practices as are customary in the industry for its intended use.
Any damage done to the Leased Premises, or any other property of Lessor located on the Leased
Premises, shall be repaired or replaced by Lessee at Lessee's sole expense within thirty (30) days
after notification by Lessor of such damage. Any improvements made to the Leased Premises shall
only be made upon Lessor's prior written approval, and any improvements authorized by Lessor shall
become the property of Lessor, without Lessor owing Lessee any sums for any increase in value to
the Leased Premises as a result of such improvements.
(c) Maintenance. Lessee accepts the Leased Premises in its AS IS, WHERE IS,
condition. Lessor makes no warranties or representations regarding the condition of the Leased
Premises, including the suitability of the Leased Premises for Lessee's intended use. Lessor shall
have no responsibility to maintain, repair, or replace any portion of the Leased Premises. Except in
the event of an emergency, Lessee shall provide written notice to Lessor within three (3) business
days, and obtain Lessor's written approval, before commencing any maintenance, repair, or
replacement, or other construction on the leased Premises, and Lessee shall promptly restore the
Leased Premises to the same condition the Leased Premises existed prior to such maintenance,
2
replacement, or repair, after such work. Lessee agrees that any such maintenance, repair or
replacement of any portion of the Leased Premises shall be performed in a good and workmanlike
manner. Lessor reserves the right, and not the obligation, for Lessor, its agents, employees, and
assigns, to enter upon the Leased Premises at any reasonable time to make repairs, perform
maintenance, alterations or improvements; on a case by case basis in Lessor's sole discretion,
provided, however, that such repairs, maintenance, alterations, or improvements shall not
unreasonably interfere with Lessee's business operations. Such right to enter shall also include the
right to enter upon the Leased Premises for the purposes of inspection and to show the Leased
Premises to prospective purchasers. Such reservation of rights shall not be construed to limit,
modify, or waive Lessee's obligation to keep the Leased Premises in good repair and condition, and
to perform maintenance, repair or replacement to Lessor's personal property and the Leased Premises
when necessary. If Lessee does not plant crops on all the Leased Premises, Lessee shall mow the
Leased Premises or such part thereof not used for growing crops at least twice a year between June
and October and otherwise keep the Leased Premises in good appearance and free and clear of debris
and litter. Lessee shall maintain all fencing. Lessee shall assume all liability for damage to Lessee's
person, livestock, machinery, equipment, agents, employees, guests, invitees, and contractors. lessee
shall assume all liability for damage by its actions or actions of its livestock, machinery, equipment.
ar,enls, employees, gtaests, invitees and enntsactors
(d) Security. I.essee further acknowledges and agrees that Lessor is not responsible for
providing any security to Lessee concerning any of Lessee's property located on the Leased
Premises, and that any such security obtained by Lessee shall be obtained at Lessees sole expense.
(c) Utilities. The parties agree that Lessor is not responsible for payment of any utility costs
or charges, and telephone, internet, which will be the responsibility and obligation of Lessee to pay
and obtain if applicable.
{f} Sublease of Leased Premises by Lessee. Lessee covenants and agrees that it will not
sublet, license, assign, or transfer by operation of law or otherwise, this Agreement, the Leased
Premises, or any right Lessee is authorized to exercise hereunder, without the prior written consent of
the Lessor, and such attempted assignments without such permission shall be void. The Lessor may
grant or withhold its consent in its sole discretion. Any attempt by the Lessee to sublet, license,
assign, or transfer by operation of law or otherwise this Agreement, the Leased Premises, or any
rights Lessee is authorized to exercise hereunder, without the prior written consent of the Lessor
shall result in the automatic termination of this Agreement. Lessee agrees to provide a copy of all
agreements it has currently and proposes to enter as such subleases are negotiated in the future to
Lessor, prior to execution of` such agreement, for Lessor's approval. Lessee guarantees Lessor that
all requirements and restrictions contained in this Agreement shall be included in any sublease.
Section b. Hazardous Materials. While on or near the Leased Premises in its
performance pursuant to this Agreement or at any other portion of the Property. Lessee shall not
transport, dispose of any hazardous substance, material, or waste, as the term "hazardous material" is
defined under federal, state, and local laws, rules and ordinances, witbout obtaining Lessor's written
approval, and in any event Lessee shall comply with all federal, state, and local laws, rules.
regulations, and ordinances controlling air, water, noise, solid wastes, and other pollution, and
relating to the storage, transport, or disposal of hazardous material, substances or waste. Regardless
of Lessor acquiescence, Lessee agrees to reimburse Lessor for all costs and expenses incurred by
3
Lessor in eliminating or remedying such violations. Lessee also agrees to reimburse Lessor for
attorney's fees and all penalties or civil judgments incurred by or obtained against Lessor as a result
of Lessee's use ofany hazardous material, substance or waste onto the ground or otherwise, or into
the water or air from, near or upon the Leased Premises or the Property. The Lessee agrees to handle
the storage and disposal of gasoline, oil, and other substances used in connection with the operation
and maintenance of automobiles, in accordance with all applicable federal, state, and local laws,
rules, regulations, and ordinances.
Section I. Report Release of Hazardous Materials -Lessee shall immediately furnish to the
Lessor's Director of Utilities and Operations w=ritten notice of any and all releases of hazardous
waste, materials or substances whenever such releases are required to be reported to any federal,
state, or local authority, and pay for all cleanup and removal costs. Such written notice shall identify
the substance released, the amount released, the measures undertaken to cleanup and remove tbc
released material and any contaminated soil or water. Lessee shall also provide Lessor with copies of
any and all reports resulting from tests on the Leased Premises or made to any governmental agency
which relate to the Leased Premises.
Section S. Indemnification. Lessee agrees and binds itself, and shall require the same of
any sublessee, to indemnify, keep and hold the Lessor, its officers, agents, employees and volunteers
free and harmless from any and all claims. causes of action, damages, costs (including attorney's
fees), or any liability on account of any injury or damage of any type to any persons or property
growing out of or directly or indirectly resulting from any act or omission of Lessee, including but
not limited to: (1) Lessee's use of the public ways or other areas of the Leased Premises in
connection with this Agreement; (2) the acquisition, construction, reconstruction, erection,
installation, operation, maintenance, repair or extension of the Leased Premises; (3) the Lessee's
exercise of any right or privilege granted by or under this Agreement or any suhlease, (4) the failure,
refusal or neglect of Lessee or a sublessee of Lessee to perform any duty imposed upon or assumed
by Lessee by or under this Agreement or any such sublease, (5) any claim made against the Lessor
made or arising out of any action by Lessee or a sublessee of Lessee, or (6) any claim brought by a
sublessee of Lessee against the Lessor for any reason. In the event that any suit or proceeding shall
be brought against the Lessor at law or in equity, either independently or jointly with Lessee or
sublessee on account of anything set forth above, Lessee, upon notice given to it by Lessor, will
defend the Lessor in any such action or other proceeding, at the cost of the Lessee; and in the event
of any settlement or final judgment being awarded against the Lessor, either independently or jointly
with Lessee, then Lessee will pay any such settlement or judgment or will comply with such decree,
pay all reasonable costs and expenses of whatsoever nature and hold the Lessor, its officers, agents,
employees and volunteers harmless therefrom.
Section 9. Environmental Indemnifications - Regardless of the City's acquiescence and
in addition to the indemnification provisions contained elsewhere in this Lease Agreement, Lessee
shall indemnify, defend, and hold Lessor, its officers, agents and employees, harmless from all costs,
liabilities, penalties, or fines, including attorney's fees, resulting from or arising out of Lessee's
violation of the environmental provisions contained in this Lease Agreement and agrees to reimburse
the Lessor for any and all costs and expenses incurred in eliminating or remedying such violations.
Lessee further covenants and agrees to reimburse and hold the Lessor its officers, agents and
employees, harmless from all costs, expenses, attorney's fees and all penalties or civil judgments
obtained against the Lessor as a result of Lessee's use, release or disposal of petroleum product,
4
hazardous substance, material, or waste onto the ground or into the air or water. Lessee agrees to
waive any and all statutes of limitations applicable to anv controversy or dispute arising under these
environmental provisions, and Lessee further agrees that it will not raise or plead a statute of
limitations defense in any action arising out of Lessee's failure to comply with the environmental
provisions contained herein.
Section 10. Insurance. (a) Requirement of insurance. Lessee shall, at its expense,
obtain and maintain during the life of the Agreement, the insurance and bonds required by this
Agreement. Any required insurance and bonds shall be effective prior to the commencement of this
Agreement.
(b) Commercial General Liability. Lessee shall maintain during the life of the Agreement
Commercial General Liability insurance coverage on an occurrence basis insuring against all claims,
loss, cost, damage, expense or liability from loss of life or damage or injury to persons or property
arising out of any of the work or activity under or by virtue of this Agreement. The minimum limits
of liability for this coverage shall be $1,000,000 combined single limit for any one occurrence and
$1,000,000 aggregate.
(c) Contractual Liability. Lessee shall maintain during the life of the Agreement broad
form Contractual Liability insurance including the indemnification obligation set forth in this
Agreement if it is not included in the Commercial General Liability insurance coverage in (b) above.
(d) Workers' Compensation. Lessee shall maintain during the life of the Agreement
Workers' Compensation insurance covering Lessee's statutory ohligation under the laws of the
Commonwealth of Virginia and Employer's Liability insurance for all its employees engaged in work
under this Agreement. Minimum limits of liability for Employer's Liability shall be $ 100,000 bodily
injury each occurrence; $500,000 bodily injury by disease (Policy limit); and $100,000 bodily injury
by disease (each employee). With respect to the Workers' Compensation and Employer's Liability
coverage, the Lessee's insurance company shall waive rights of subrogation against the Lessor, its
officers, agents, employees and volunteers.
(e) Automobile Liability. Lessee shall maintain during the life of this Agreement
Automobile Liability insurance. The minimum limit of liability for such insurance shall be
$1,000,000 combined single limit applicable to owned or non -owned vehicles used in the
performance of any work under its Agreement.
(f) Umbrella Coverage. The insurance coverages and amounts set forth in subsections (b),
(c), (d) and (e) of this Section may be met by an umbrella liability Policy following the form of the
underlying primary coverage in a minimum amount of $ 1,000,000. Should an umbrella liability
insurance coverage Policy be used, such coverage shall be accompanied by a certificate of
endorsement stating that it applies to the specific Policy numbers indicated for the insurance
providing the coverages required by subsections (b), (c), (d) and (e), and it is further agreed that such
statement shall be made a part of the certificate of insurance furnished by Lessee to the Lessor.
(g) Fire and Extended Coverage for Structures. Lessee shall obtain and maintain fire and
extended coverage insurance insuring any improvements on the Leased Premises, for direct and
indirect loss or damage by fire and any other casualty covered under a broad perils, "all risks" typical
fire and extended coverage property insurance policy in an amount equal to the current fair value of
the improvements. This coverage shall include the cost of demolition and removal of the
improvements, or any portions thereof, damaged by fire or other casualty. The proceeds of the fire
and extended coverage insurance shall be payable to Lessor, Lessor shall have the sole right to use
the proceeds to repair the improvements and continue this Agreement or retain the proceeds of
insurance and terminate this Agreement.
(h) Evidence of Insurance. All insurance shall meet the following requirements:
( I )The Lessee shall furnish the Lessor a certificate or certificates of insurance
showing the type, amount, effective dates and date of expiration of the
policies. The Lessor shall be notified of any deductible greater than 10% of
the policy limit and such deductible shall be subject to approval of the Lessor,
which shill not be unreasonably withheld. however, this deductible
requirement shall not apply to pre- funded,/fully- funded deductible programs
upon proper documentation acceptable to the Lessor's Risk Manager.
key Vhe TegX1iTed cCrtilicate IN vc:T ficates of insmanec shall includt
substantially the following statement: "The insurance covered by this
certificate shall not be canceled or materially altered, except after thirty (30)
days written notice has been provided to the City of Roanoke."
(3)Except for Workers' Compensation coverage and Employer's Liability
coverage, the required certificate or certificates of insurance shall name the
Lessor, its officers, agents, employees, and volunteers as additional insureds
in connection with this Agreement. The Fire and extended coverage insurance
shall insure the Lessor and the Lessee in the Building, as their interests may
appear.
(4)Insurance coverage shall be in a form and with an insurance company
approved by the Lessor which approval shall not be unreasonably withheld.
Any insurance company providing coverage under this Agreement shall be
authorized to do business in the Commonwealth of Virginia.
Section 11. Termination, Nonrenewal, and Expiration. (a) The parties agree that
either party may terminate this Agreement at any time, with or without cause, for any reason, upon
ninety (901) days written notice to the other party. Upon any such early termination or nonrenewal of
the Agreement, Lessee shall vacate the Leased Premises upon the expiration of the notice period.
Lessee shall be liable to Lessor for all rent, additional consideration and taxes under this Agreement
for the period of this Agreement prior to said termination date or nonrenewal, except as set forth in
this Agreement.
(b) Site Restoration. If this Agreement is terminated, not renewed, or expires, Lessee
shall have sixty (60) days from the termination or expiration date to remove its personal property,
including any equipment ofany sublessee, and related equipment from the Leased Premises, and to
repair, replace, or restore any damage to the Leased Premises to the same conditions in which the
Leased Premises existed prior to the commencement of this Agreement, ordinary wear and tear
excepted. The parties acknowledge that Lessor shall have no obligation to provide security or
otherwise safeguard Lessee's personal property that may be located on the Leased Premises during
this time. If Lessee's property, sublessee's property, and related equipment are not removed to the
reasonable satisfaction of Lessor within sixty (60) days of the termination or nonrenewal of this
Agreement, such property and equipment shall be deemed abandoned and shall become the property
of Lessor and Lessee shall have no fbrther rights thereto, or at Lessor's option, the Lessor shall have
the right to remove such items and charge the Lessee the cost of such removal and /or disposal of
such items.
Section 12. Limitation of Lessor's Liability.
The Lessor, its officers, agents, or employees shall not be liable to Lessee for any damages of
any type or loss or interruption of any of Lessee's business, or any sublessee' s business, caused by
any omissions or actions of Lessor, whether negligent or otherwise. Lessee expressly agrees that a
part of the consideration it is giving to support this Agreement is a waiver of any right to seek from
the Lessor any claim for such consequential damages or lost profits.
Section 13. Condemnation.
In the event the whole of the Premises is taken by eminent domain, this Agreement shall
terminate as of the date title to the Leased Premises vests in the condemning authority. If a portion
of the Leased Premises is taken by eminent domain, either party shall have the right to terminate this
Agreement as of the date of transfer of title, by giving thirty (30) days' written notice to the other
party. In the event of any taking under the power of eminent domain, Lessee shall not be entitled to
any portion of the award paid for the taking and Lessor shall receive the full amount of such award.
Lessee hereby expressly waives any right or claim to any portion thereof. Although all damages,
whether awarded as compensation for diminution in value of the license or to the fee of the Leased
Premises, shall belong to Lessor. Lessee shall have the right to claim and recover from the
condemning authority, but not from Lessor acting as Lessor, such compensation as may he separately
awarded or recoverable by Lessee on account of any and all damage to Lessee's business and any
costs or expenses incurred by Lessee in removing its equipment, personal property, and any
relocation expenses.
Section 14. Notices.
All notices hereunder must be in writing and shall be deemed validly given if sent by certified
mail, return receipt requested, or by a nationally recognized overnight courier, addressed as follows
If to Lessor, to: City of Roanoke
Director of Economic Development
117 Church Avenue S.W.
Roanoke, Virginia 21011
Telephone: (540) 853 -2715
Facsimile: (540) 853 -1213
7
If to lessee. to: Jared Green
Donna Green
5606 Barns Avenue, N.W.
Roanoke, VA 24019
�'felcphorre: (�4f�}
Facsimile: (540)
Notice shall be deemed delivered upon the date of personal service, two days after deposit in
the United States mail, or the day after delivery to a nationally recognized overnight courier.
Section 15. 'Nlisceilanvous.
(a) No Broker. If either party is represented by a real estate broker in this transaction,
that Trash shall he full; respnnsiMt fort ari}F ftt due such br&er assd shall held the Mher p'ariy
harmless from any claims for any commission by such broker.
(b) Cooperation. Each party agrees to cooperate with the other in executing any
documents necessary to carry out the intent and purposes of this Agreement.
(c) Severability. If any term of this Agreement is round to be void or invalid, such
invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force
and effect. The parties intend that the provisions of this Agreement be enforced to the fullest extent
permitted by applicable law. Accordingly, the parties agree that if any provisions are deemed not
enforceable, they shall be deemed modified to the extent necessary to make them enforceable.
(d) Authority. The persons who have executed this Agreement represent and warrant
that they are duly authorized to execute this Agreement in their representative capacities as indicated.
(e) Counterparts Allowed. This Agreement may be executed in any number of
counterpart copies, each of which shall be deemed an original, but all of which together shall
constitute a single instrument.
(f) Compliance with Laws. In Lessee's exercise of the rights and privileges granted
herein, Lessee, its agents, employees, guests, invitees, contractors, and/or any other person over
whom Lessee has control shall observe, obey and comply fully at Lessee's own expense with all
present and future, federal state and local laws, rules or regulations, applicable to or affecting directly
or indirectly Lessee or its operations and activities on or in connection with the Leased Premises.
Lessee furtber agrees that Lessee does not and shall not during the performance of this Agreement;
knowingly employ an unauthorized alien as defined in the Federal Immigration Reform & Control
Act of 1986.
(g) Successors and Assigns. The terms, conditions, provisions and undertakings of
this Agreement shall be binding upon and inure to the benefit of each of the parties hereto and their
respective successors and assigns.
0
(h) Captions. The paragraph Captions and lieadings in this Agreement are for
convenience and reference purposes only and shall not affect in any way the meaning or
interpretation of this Agreement.
(i) Governing Law. By virtue of entering into this Agreement, Lessee and Guarantor
agree and submit themselves to a court of competent jurisdiction in the City of Roanoke! Virginia
and further agrees that this Agreement is controlled by the laws of the Commonwealth of tit irginia or
any applicable federal laws and that all claims, disputes, and other matters shall be decided only by
such court according to the laws of the Commonwealth of Virginia or any applicable federal laws.
0) Waiver. Lessee agrees that the Lessor's waiver or failure to enforce or require
performance of any term or condition of this Agreement or the Lessor's waiver of any particular
breach of this Agreement by the lessees extends to that instance only. Such waiver or failure is not
and shall not be a waiver of any of the terms or conditions of this Agreement or a waiver of any other
breaches of the Agreement by the Lessees and does not bar the Lessor from requiring, the Lessees to
comply with all the terms and conditions of the Agreement and does not bar the Lessor from
asserting any and all rights and /or remedies it has or might have against the lessee under this
Agreement or by law.
(k) Entire Agreement, This Agreement and its exhibits constitute the entire agreement
and understanding ofthe parties, and supersede all offers, negotiations and tether agreements. There
are no representations or understandings of any kind not set forth herein. Any amendments to this
Agreement must be in writing and executed by both parties. Lessee acknowledges that it has
participated in the drafting of this Agreement. In the event of dispute concerning any provision of
this Agreement, Lessee hereby acknowledges and agrees that it will not rely on any defense that any
ambiguity in the Agreement should be construed against the drafter of the Agreement and the Lessee
waives that defense. Lessee agrees that Lessor shall have no responsibility, duty, or obligation to
provide Lessee any services, property, or items that are not otherwise indicated in this Agreement
Section 16. Nondiscrimination.
During the performance of this Agreement, the Lessee agrees as follows:
(a) Lessee will not discriminate against any employee or applicant for employment
because of race, religion, color, sex, national origin, age, disability, or other basis
prohibited by law relating to discrimination in employment except where there is a
bona fide occupational qualification reasonably necessary to the normal operation of
the Lessee. Lessee agrees to post in a conspicuous place, available to employees and
applicants for employment, notices setting forth the provision of this
nondiscrimination clause.
(b) Lessee, in all solicitations or advertisements for employees placed by or on behalf of
the Lessee, will state that such Lessee is an equal employment opportunity employer.
(c) Notices, advertisements and solicitations placed in accordance with federal law, rule
or regulation shall be deemed sufficient for the purpose of meeting the requirements
of this section.
6
(d) The Lessee will include the provisions of the foregoing paragraphs a, b, and c in
every contract, subcontract, or purchase orders ofover $10,000, so that the provisions
will be binding upon each contractor, subcontractor, or vendor.
Section 15. Drug -Free Workplace
(a). During the performance of this Agreement, Lessee agrees to (i) provide a drug free
workplace for Lessee's employees; (ii) post in conspicuous places, available to employees and
applicants for employment, a statement notifying employees that the unlawful manufacture, sale,
distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in
the workplace and specifying the actions that will be taken against employees for violations of such
prohibition; (iii) state in all solicitations or advertisements for etnployces placed by or on behalf of
Lessee that Lessee maintains a drug, free workplace; and (iv) include the provisions of the foregoing
clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding
upon eaeh mn vc ,nuactos m vti)&r.
(b). For the purposes of this section, "drug free workplace" mcans a site for the
performance of work done in connection with a specific contract awarded to a contractor, the
employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution,
dispensation, possession or use of any controlled substance or marijuana during the performance of"
this Agreement.
Section 16. Faith Based OrganUations.
Pursuant to Virginia Code Section 2.2- 4343.1, all parties shall be advised that the Lessor does
not discriminate against faith -based organizations.
Section 17. Default
(a) Each of the following shall constitute an event of default of this Agreement: (1)
Lessee fails to pay rent within ten (10) days after such rent becomes due and payable; (2) Lessee
fails to observe or perform any term, condition, or covenant in this Agreement; (4) noncompliance
with anv of the terms or obligations of Lessee under this Agreement; or (4) Lessee or guarantor files
a voluntary petition in any bankruptcy or insolvency proceeding, or an involuntary petition in any
bankruptcy or insolvency proceeding is tiled against Lessee or guarantor and is not discharged by
Lessee or guarantor within sixty (60) days after such filing.
(b) it is understood and agreed by and between the Lessor and Lessee that in the event of
a breach by Lessor or Lessee of any of the covenants and agreements herein contained or in the event
of a default by Lessee as set forth above, the aggrieved party may serve a written thirty (30) day
notice of default, specifying such default or breach, on the defaulting or breaching party. If such
default is not remedied within said (30) days, this Agreement shall automatically end and expire.
(c) If such default or breach is not remedied within the thirty (30) day period, the non -
defaulting or non - breaching party, at its option, without further notice or demand to the defaulting or
breaching party, may in addition to all other rights and remedies provided in this Agreement or at law
10
or in equity, terminate this Agreement and recover all damages to which it is entitled under the law.
Furthermore, the Lessor shall be entitled to recover and immediately take possession of the Premises
and recover, without limitation, all of Lessor's expenses of reletting, including without limitation,
rental concessions to new tenants, repairs, alterations, and legal fees.
(d) If Lessor takes possession pursuant to this Agreement, with or without terminating this
Agreement, Lessor snag, at its ophiorY, enter into the Premises, YCMIONe. Ussee's a }terations, signs,
personal property, equipment, and other evidences of tenancy, and store them at the Lessee's sole
risk and expense or dispose of them as Lessor may see tit, including, but not limited to selling such
items and applying any net proceeds to any amounts Lessee may owe Lessor, and take and hold
possession of the Premises.
(e) Lessee's obligations under this Agreement with respect to all representations and
indemnity shall survive the termination or expiration of this Agreement.
{f) Ussee agree.-, that it has read, zeviewed, and u5"derstands the terms of this Agreement.
Lessee further agrees that it has participated in the drafting of this Agreement, and that in the event
any of the terms of this Agreement are determined to be ambiguous, such ambiguity will not be
construed against Lessor.
IN WITNESS WHEREOF, the parties have executed this Agreement by the following
Signatures as of the date stated above.
ATTEST:
City Clerk
COMMONWF.ALTII OF VIRGINIA
CITY /COUNTY OF ROANOKE
LESSOR:
CITY OF ROANOKE, VIRGINIA, a Virginia
municipal corporation
By:
Robert S. Cowell, Jr., City Manager
To -wit:
The foregoing instrument was acknowledged before me this i — day of _
2021, by Rohert S. Cowell, Jr., the City Manager for the City of Roanoke. Virginia, for and on behalf
of the City.
My Commission expires:
Notary Public
Registration No.
LESSEE:
Jared Green
Donna Green
COMMONWEALTHI OF VIRGINIA
To -wit:
CITY /Cowry OF ROANOKE
,'he foregoing inslTUmenl was acknowledged before me IVs day of
2021, by Jared Green.
My Commission expires:
Notary Public
Registration No.
COMMONWEALTH OF VIRGINIA
To -wit:
CITYICOUNTY OF ROANOKE
The foregoing instrument was acknowledged before me this day of
2021, by Donna Green.
My Commission expires: _
Notary Public
Registration No.
Approved as to Form: Approved to as Execution:
Assistant City Attorney Assistant City Attorney
Authorized by Ordinance No:
12
EXHIBIT A
13
` EXHIBIT
x
CECELIA F. MCCOY, CHIC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkCroanokeva.gov
May 4, 2021
Tina Carr, Secretary
Building and Fire Code Board of Appeals
Roanoke, Virginia
Dear Ms. Carr:
CECELIA T. WEBB, CMC
Deputy City Clerk
This is to advise you that Helen Favor has qualified as a member (Engineer) of the
Building and Fire Code Board of Appeals for a three -year term of office, commencing
July 1, 2021 and ending June 30, 2024.
Sincerely,
4L4
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Helen Favor, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member (Engineer) of the Building and Fire Code Board of Appeals for a
three -year term of office, commencing July 1, 2021 and ending June 30, 2024,
according to the best of my ability. (So help me God.)
A�
H LEN FAVOR
The foregoing oath of office was taken, sworn to, and subscribed before me by
Helen Favor thi,5 day of / 2021.
Brenda S. Hamilton, Clerk of the Circuit Court
B Li )'v � , a o a , Clerk
CECELIA F. MCCOY, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkCroanokeva.gov
May 4, 2021
Wayne G. Strickland, Executive Director
Roanoke Valley Alleghany Regional Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
CECELIA T. WEBS, CMC
Deputy City Clerk
This is to advise you that Peter Volosin has qualified as a Citizen representative of the
Roanoke Valley - Alleghany Regional Commission for a three -year term of office,
commencing July 1, 2021 and ending June 30, 2024.
Sincerely, 22
OL4 T
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Peter Volosin, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a Citizen representative of the Roanoke Valley - Alleghany Regional
Commission for a three -year term of office, commencing July 1, 2021 and ending
June 30, 2024, according to the best of my ability. (So help me God.)
lz�
PETER VOLOSIN
The foregoing oath of office was taken, sworn to, and subscribed before me by
Peter Volosin this I q day of A 1 2021.
Brenda S. Hamilton, Clerk of the Circuit Court
By t Clerk
Timothy R. Spencer
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 -1595
TELEPHONE 540- 853 -2431
FAX 540- 853 -1221
EMAIL: cityatty @roanokeva.gov
May 3, 2021
The Honorable Sherman P. Lea, Sr., Mayor
and Members of City Council
Roanoke, Virginia
Re: Request for a Public Hearing
Mayor Lea and Members of Council:
David L. Collins
Heather P. Ferguson
Laura M. Carini
Douglas P. Barber, Jr.
Kelsey M. Durkin
Assistant City Attorneys
Authorize a public hearing for Monday, May 17, 2021, at 7:00 p.m, or as soon thereafter as the matter may
be heard, authorizing the City Manager to enter into a purchase and sales agreement with BH Media Group,
Inc., successor in interest to Times -World Corporation, authorizing the City Manager, along with the
School Board of the City of Roanoke to acquire the following parcels from BH Media Group, Inc.: (1)
Roanoke Official Tax Map No. 1010905, located at 201 Campbell Avenue, Roanoke, Virginia, consisting
of approximately 64,895 sq. ft., more or less, together with improvements thereon; (2) Roanoke Official
Tax Map No. 1010206, located at 207 Salem Avenue, Roanoke, Virginia, consisting of approximately
43,055 sq. ft., more or less, together with improvements thereon; and (3) Roanoke Official Tax Map No.
1010819, an unimproved lot, located at 0 Salem Avenue, Roanoke, Virginia, consisting of approximately
10,268 sq. ft., more or less (collectively referred to herein as the "Property "). Official Tax Map Nos.
1010905 and 1010206 are commonly known as The Roanoke Times Building. The Property will be
purchased by the School Board and titled in the name of the City of Roanoke to be used by the School
Board for administrative offices, meeting rooms, classrooms, parking, and other educational purposes. The
Roanoke City Charter requires title to all real property used by the School Board to be held in the name of
the City of Roanoke, Virginia. Pursuant to the terms and conditions of the proposed sales agreement, BH
Media Group, Inc. and Lee -BHM Corp, a tenant of BH Media Group, Inc., which currently occupies The
Roanoke Times Building, has requested that Lee -BHM Corp. be allowed to continue to occupy such
property after closing for a period not to exceed ninety (90) days, pursuant to the terms of a leaseback
agreement.
Sincerely,
Ti othy pencer
Ci Attorney
LSC /l
r
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of May, 2021.
No. 42043 - 050321.
A RESOLUTION approving the recommendation of the Roanoke Valley
Regional Cable Television Committee to approve the annual operating budget for Fiscal
Year 2021 -2022 for the operation of the regional government and educational access station,
Roanoke Valley Television (RVTV, Channel 3), and for the City to provide partial funding.
WHEREAS, the Roanoke Valley Regional Cable Television Committee
(Committee) has reviewed and approved the annual operating budget for Fiscal Year 2021 -
2022-for the operation of RVTV and has requested that the City of Roanoke approve that
operating budget;
WHEREAS, the Committee is comprised of representatives from the City of
Roanoke, Roanoke County, and the Town of Vinton and these jurisdictions have agreed to
provide funding for the purposes for which the Committee was created, including the
support of the operation of a regional government and educational access station, RVTV;
WHEREAS, such jurisdictions have agreed to provide funding as stated in the
agreement creating the Committee and the Committee has recommended that the City of
Roanoke provide partial funding to RVTV in the amount of $240,109; and
WHEREAS, Council desires to approve the recommendation of the Committee
and provide partial funding as requested by the Committee.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The annual budget of $470,802 for Fiscal Year 2021 -2022 for the
operation of the regional government and regional educational access station, RVTV, as set
forth in a letter to this Council dated April 8, 2021, is hereby approved.
2. The amount of $240,109 will be provided by the City of Roanoke as its
prorata share for the annual operational budget for RVTV for the Fiscal Year 2021 -2022 as
requested in the letter to this Council dated April 13, 2021.
ATTEST:
City Clerk.
FYI RVTV Resolution
2
G
CITY COUNCIL AGENDA REPORT
4,t t A F
To: Honorable Mayor and Members of City Council
Meeting: May 3, 2021
Subject: Proposed FY -22 Budget for the Roanoke Valley Regional Cable
Television
I would like to sponsor Scott Ramsburg, Cable Access Director of the Roanoke
Valley Regional Cable Television, to present the organization's proposed Fiscal
Year 2022 budget and related expenditures and revenues.
---------------------------
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
To: Roanoke Regional Cable Television Committee
From: Scott Ramsburg, Director of Community Media
Date: 4/8/21
Re: FY 2021 -2022 RVTV Operating Budget
BACKGROUND INFORMATION:
Roanoke Valley Television (RVTV) is a government & educational access station, serving the City of Roanoke, Roanoke
County, Town of Vinton, and their respective school systems. Since 1993, RVTV has provided media production services
for the three localities, and currently cablecasts its programming on Cox Cable Channel 3 in Roanoke and on Comcast
Channel 3 in west Salem.
RVTV is located at the Jefferson Center (541 Luck Ave. SW). The operational budget for RVTV is provided by the three
local governments, and it is funded through the Virginia Communications Sales and Use Tax Revenue paid by
telecommunications operators such as Cox Communications, as well as the EG fee paid by customers to each locality.
Primary functions of RVTV are as follows:
• Creative Media Production
RVTV produces original media content for the municipalities we serve. In 2020, RVTV carried out 154 unique
projects including 2,105 finished minutes of video (35 hours).
o Longform Video: Productions that are typically 11 to 30 minutes in length. This may include recurring
programs (quarterly /monthly) such as Inside Roanoke, Roanoke County Today, Spotlight on City
Schools, Accent Excellence, Roanoke County Business Partners, Recreation Television and Libraries
Happenings. RVTV also produces standalone longform productions by request.
o Shortform Video: Productions that are typically 30 seconds to 10 minutes in length, suitable for use on
social media and general public communications efforts.
o Graphic & Print Design: New in 2020, RVTV offers custom creation of digital graphics, and limited
print production such as postcards, flyers and brochures.
o File Photo /Video & Event Services: Includes documentation of municipal events, as well as the capture
of file video and photography for future use.
• Regular Government Meetings
In 2020, RVTV facilitated the recording, directing and live streaming of 80 government meetings including: (30)
Regular Roanoke City Council, (22) Regular Roanoke County Board of Supervisors, (10) City Council Briefings,
(2) City Council Special Meetings, (1) City School Board Interview Meeting, (2) County Board Special Meetings,
(5) County Planning Commission Meetings.
Content Distribution
Completed media content is provided to our municipal partners at no charge. It is also shared on RVTV's cable
channels, streamed live 24/7 online and uploaded to our social media outlets including:
• RVTV Website www.RVTV.org
• RVTV YouTube www.youtube.com/RoanokeValleyTV
• RVTV Facebook) www. facebook .com /RoanokeValleyTelevision
• RVTV Instagram www. instagram .coin/roanokevalleyteIevisign/
• RVTV Twitter www. twitter. com/RoanokeVallevTV
FISCAL IMPACT:
On January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1 -645 et seq.) required
Cox Communications, as well as other cable television providers, to pay a five percent (5 %) sales or use tax to the
Commonwealth of Virginia in place of paying franchise fees to the localities, including the City of Roanoke, County of
Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the amount of revenues it receives from cable
television providers, like Cox, to the localities. Additionally, each locality passes an EG fee of $0.20 per subscriber to be
used in support of PEG programming.
The operational budget for RVTV is provided by the three local governments, and it is funded through the Virginia
Communications Sales and Use Tax Revenue and EG fees communications providers. The RVTV budget amount paid by
each locality is based on the percentage of Cox Customers located in each jurisdiction.
Locality
2018 Percentaee
2019 Percentaee
2020 Percentaee
W City
52%
50%
51%
W County
44%
46%
45%
W Vinton
4%
4%
4%
FY 2021 -2022 Operating Revenues
Roanoke County is the fiscal agent for Roanoke Valley Television, and RVTV Team Members are included in the
County's payroll and benefits system. Salary increases are determined by the amount approved by the Roanoke County
Board of Supervisors, who have approved a 3% salary increase for staff in fiscal year 2021 -2022. This finalized budget
has been approved and recommended by the Cable Television Committee as of April 7, 2021.
Locality
20 -21 Orieinal
20 -21 Revised (COVID)
21 -22 Budeet (Incl. 3% salary increase)
W City
$240,975.00
$223,501.00
$240,109.13
W County
$221,507.00
$205,621.00
$211,861.00
W Vinton
$19,262.00
$17,880.00
$18,832.09
W From Surplus
$0
$21,425
$0
W TOTAL
$481,538.00
$468,427.00
$470,802.22
FY 2021 -2022 Operating Ex enditures —Full Budget by GL
2
Expenditures
20 -21 Original
20 -21 Revised
COVID
21 -22
(Proposed)
101010
Regular
$265,545.00
$255,332.00
$254,513.00
202100
FICA - Employer Contribution
$20,314.00
$19,532.00
$19,470.00
202200
Retirement - VRS
$32,715.00
$36,716.00
$36,599.00
202300
1 Group Health Insurance
$55,537.00
$49,607.00
$43,723.00
202310
Group Dental Insurance
$2,436.00
$2,388.00
$1,937.00
202400
Life Insurance - VRS
$3,479.00
$3,405.00
$3,334.00
202500
Long Term Disability Insurance
$769.00
$738.00
$749.00
202750
VRS Retiree Health Credit
$797.00
$763.00
$764.00
202810
Cash -In FLP Option
$0.00
$0.00
$3,500.00
202840
Deferred Comp Match
$0.00
$1,950.00
$1,950.00
300013
Professional Services (Closed Captioning)
$22,000.00
$22,000.00
$24,000.00
320001
Contracted Repairs
$300.00
$300.00
$300,00
330005
Maintenance & Service - Tele, Security, Website
$3,450.00
$3,450.00
$3,450.00
520010
Postage and Box Rental
$150.00
$150.00
$0.00
520030
Telephone land lines
$5,000.00
$5,000.00
$1,000.00
520033
Internet Lines
$2,376.00
$2,376.00
$5,352.00
520035
Cell Phones and Pager Services
$1,200.00
$1,200.00
$1,488.00
530005 1
Motor vehicle Insurance
$1,700.00
$1,700.00
$0.00
2
530008 1
General Liability Insurance
$3,600.00
$3,600.00
$5,150.00
540010
Lease and Rent
$52,320.00
$52,320.00
$53,623.22
550001
Travel - Mileage
$100.00
$100.00
$100.00
550020
Dinner Meetings & Luncheons
$0.00
$0.00
$0.00
550040
Conferences, Training & Education
$0.00
$0.00
$500.00
580001
Dues & Association Memberships
$0.00
$0.00
$1,000.00
580003
Professional Certifications drone licenses
$0.00
$0.00
$150.00
601010
General Office Supplies
$600.00
$600.00
$600.00
601013
Supplies & Small Equipment
$4,000.00
$4,000.00
$1,000.00
608080
Gas, Oil & Grease
$1,000.00
$1,000.00
$1,000.00
609091
Garage Tires and Parts Allocation
$200.00
$200.00
$200.00
611030
Uniforms
$0.00
$0.00
$350.00
650009
Computer Software (Less than $5,000 )
$0.00
$0.00
$5,000.00
850040
Misc. Capital Costs
1 $0.00
1 $0.00
$0.00
Total Expenditures
$481,538.00
$468,427.00
$470,802.22
FY 2021 -2021 Operating Expenditures - Notable Changes
m Reduced Line Items:
m Salary — Reduction due to difference in previous director's salary/benefits, reflects small savings even
after salary increase
Small Supplies & Equipment — Reduced because most purchases come from capital accounts
m Telephone (land lines) — Three un -used lines were canceled in November
m New or Increased Line Items:
Continuing Education — Budgeted expenses for professional associations and workshops
Computer Software — Budgeted expenses for subscription based services such as Adobe Creative Cloud,
stock photos, and new streaming services
Internet Lines — Increase of $3,000 to support higher upload speeds for sharing digital content
Closed Captioning:
In recent years, City of Roanoke paid separately for 12 "council briefings" on top of regular council /board
meetings
w Due to COVID, Roanoke County has added 12 planning committee meetings
Proposed budget includes regularly scheduled council /board meetings plus 12 "other"
Estimated 273 hours per yr @ $87.94/hr — $24,000
Insurance:
Separate line items for General Liability & Motor Vehicle have been combined into one line
w When current contract with Select Insurance / Trustpoint expires in June, RVTV will change service to
VACORP to match the County's insurer.
Roanoke County has absorbed worker's comp costs for all five employees
Capital and Reserve Budgets — Projected as of June 1, 2021
The Capital Budget is appropriated by committee vote as needed, following the 10 -year capital plan laid out by RVTV's
director. The Operating Reserve Account represents the unused funds from the Operating Budget since 1993. RVTV does
not lose these funds at the end of the fiscal year, rather they are rolled over into the Operating Reserve Account. Bylaws
recommend a target balance of the operating reserve of 20% of the operating budget. The target balance based on
proposed budget is $95,000
C817 -9602 (Salem Cable TV Grant) ......... .....................$34,416.78
C817 -9603 (Cox Cable Capital Equipment Grant ) ...............$745,298.18
C817 -9604 (Operating Reserve) .............. .....................$97,295.73
APPENDIX
Summary of Completed Projects - Calendar Year 2020:
Project Type
Video: Shortform Video: PSA Event Beauty Shots
Message Board Print Layout Total
Video: Lonqform 75
5 1
1a 3
' 3 6
q 2
46
c 16 ?
i ago" 20
5 14
4
i
1
Other 12 11 1 154
43
75 a
Total
Total Run Time:
(Finished minutes of video,
excluding event coverage and
print)
2,105 Minutes (35 hours)
Value:
Estimated at $800 per
finished minute, production
value is $1,684,000. That
doesn't include the added
value of live board/council
meeting directing.
Ell
�1-
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of May, 2021.
No. 42044 - 050321.
A RESOLUTION accepting a National Endowment for the Arts ( "NEA ") Challenge
America Grant, which Grant requires matching funds from the City; approving and confirming
the application process for such NEA Grant; authorizing the City Manager to sign any
documents required by the NEA to accept such Grant; and authorizing the City Manager to
provide additional information, to take any necessary actions and to execute any additional
documents needed to obtain, accept, receive, implement, administer, and use such funds.
WHEREAS, the City, with support from the Roanoke Arts Commission applied for
several grants to extend the reach of the City's Public Art Program, and subsequently received a
Challenge America Grant from the NEA in the amount of $10,000; and
WHEREAS, such NEA Grant requires a one to one match from the City, and the City has
arranged for such matching funds, all as further set forth in the City Council Agenda Report
dated May 3, 2021.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City hereby accepts the NEA Challenge America Grant in the amount of
$10,000, with the City providing an additional $10,000 in local matching funds, all as more fully
set forth in the City Council Agenda Report dated May 3, 2021.
2. City Council hereby approves and confirms the application process for the NEA
Grant as set forth in the above Agenda Report and authorizes the City Manager to sign any
documents required by the NEA to accept such Grant.
The City Manager is further authorized to provide additional information, to take
any necessary actions, and to execute any additional documents needed to obtain, accept,
receive, implement, administer, and use any of the NEA Grant and matching funds.
4. All such documents are to be approved as to form by the City Attorney.
ATTEST:
VXeNf
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of May, 2021.
No. 42045 - 050321.
AN ORDINANCE to appropriate funding from the Federal Government
National Endowment for the Arts Grant, amending and reordaining certain sections of
the 2021 -2022 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2021 -2022 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees for Professional Services
Project Supplies
Revenues
NEA Grants for Arts Project Grant FY22 -
Federal
NEA Grants for Arts Project Grant FY22 -
Local
35- 310 - 8338 -2010
$ 18,000
35- 310- 8338 -3005
2,000
35- 310- 8338 -8338
10,000
35 -310- 8338 -8339
10,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
&4 4&� "�' Vh'e'C7
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 3, 2021
Subject: Acceptance of a National Endowment for the Arts (NEA) Grants
for Arts Projects (GAP) Award
Background:
Following the successful Arches project in the summer of 2020, the Roanoke
Arts Commission has worked with leadership of the Southeast Neighborhood
Forum and Parks and Recreation to apply for another grant from the National
Endowment for the Arts (NEA). The project will create artist -led and community -
driven projects at a minimum of two Roanoke River Greenwa
locations for the Southeast neighborhood. Y "gateway"
Considerations:
The funding recommendation by staff for the project totals $20,000. The NEA
grant will support the project in the amount of $10,000. The grant requires a
one to one match.
The funds for this project will be used to hire an artist to address community -
determined goals at the 9`h and 13th street bridges as they pass over the
greenway. An initial goal is to address recurrent graffiti at the sites, similar to
the Arches project. The project may include physical, educational, and
performance interventions.
The expense breakdown is as follows:
Artist fees and materials: $18,000
Project supplies, outreach, and documentation: $2.000
$20,000
Recommended Action:
Accept the NEA Challenge America Grant #1884676 -62 in the amount of
$10,000.
Authorize the City Manager to execute any forms required by the NEA in order
to accept these funds, such as documents to be approved by the City Attorney.
Authorize the City Manager to provide any additional information, execute such
other documents, and to take any necessary actions to obtain, accept, receive,
implement, use, and administer the above Grant.
Adopt the accompanying budget ordinance to establish revenue estimates for
$10,000 in Federal grant funds and $10,000 from the Percent for Art account #
08- 310 -9274 and appropriate funding totaling $20,000 in accounts to be
established in the Grant Fund by the Director of Finance. The component of this
grant to be funded using existing staff, office space and similar items will
remain in the departmental account in which it currently resides.
Robert Cowell
City Manager
Distribution: Council Appointed Officers
Amelia C. Merchant, Director of Finance
Douglas Jackson, Arts and Culture Coordinator
2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of May, 2021.
No. 42046- 050321.
A RESOLUTION approving the 2021 -2022 Annual Update ( "Annual Update ") to the 2020-
2024 Five Year Consolidated Plan and authorizing the City Manager, or the City Manager's
designee, to submit the approved Annual Update to the United States Department of Housing and
Urban Development ( "HUD ") for final review and approval, and authorizing the execution of all
necessary documents pertaining to such Annual Update.
WHEREAS, in order to receive Community Development Block Grant, HOME Investment
Partnerships, and Emergency Solutions Grant funding, HUD requires that entitlement localities such
as the City of Roanoke submit a Five Year Consolidated Plan and Annual Updates;
WHEREAS, opportunities for community input regarding the Annual Update were provided
at a public meeting held November 19, 2020, and at a City Council public hearing on April 19,202 1,
by a 30 -day public review and comment period beginning March 19, 2021, and ending April 19,
2021, by dissemination of information to the Roanoke Redevelopment and Housing Authority main
offices, the main City Library, the City Clerk's office and HUD Community Resources Division for
public inspection, by letters to a mailing list of interested individuals and organizations, and by
publishing information in local print media and on the City's website; and
WHEREAS, the Annual Update must be approved by this Council and received by HUD on
or about May 3, 2021, to ensure timely receipt of new entitlement funds.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the Annual
Update is hereby approved; and
HUD Plan Approval 2021 -2022 (5.3.21)
1. The City Manager, or the City Manager's designee, is hereby authorized, for and on
behalf of the City, to submit the approved 2021 -2022 Annual Update to HUD to the 2020 -2024 Five
Year Consolidated Plan for final review and approval, and to execute all necessary documents
pertaining to such Annual Update, such documents to be approved as to form by the City Attorney.
2. The City Manager is authorized to execute such subgrant agreements and
amendments as may be required pursuant to the Annual Update, and as may otherwise exceed the
City Manager's authority under Section 2 -124 of the Code of the City of Roanoke, as amended, such
subgrant agreements or amendments to be within the limits of funds provided for in the Annual
Update and to be approved as to form and as to execution by the City Attorney, all as more
particularly set forth in the City Council Agenda Report dated May 3, 2021, to this Council.
ATTEST:
HUD Plan Approval 2021 -2022 (5.3.21)
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 3, 2021
Subject: Consideration and Approval of 2021 -2022 HUD Annual Plan
Background:
The City of Roanoke receives entitlement funds annually from the US
Department of Housing and Urban Development under the Community
Development Block Grant (CDBG), HOME Investment Partnership (HOME) and
Emergency Solutions Grant (ESG) programs. The City receives approximately
$2.6 million in new federal funds each year. These funds are leveraged with
monies and in -kind support from agencies that provide services to low and
moderate income individuals and families in the City. The City then develops
programs to provide services such as affordable housing, public services,
neighborhood revitalization, economic development and homeless services.
Each program also allows the City to recover administrative costs to oversee
these funds.
The City is required to submit a five -year Consolidated Plan with a related
Annual Plan to HUD for approval. The Consolidated Plan, adopted and
approved in 2020, covers the years 2020 -2024 and describes the City and its
overall priorities and objectives for the anticipated funds for the next five years.
Each year, the City is required to develop an Annual Plan to describe the
specific activities to be undertaken for the program year, which coincides with
the City's fiscal year.
In compliance with the City's Citizen Participation Plan and HUD requirements, a
public meeting was held November 19, 2020 to receive citizen input on
development of the plan. City Council held a public hearing on the plan on
April 19, 2021, which served as a second public meeting to receive input on the
draft plan. A 30 -day public comment period was advertised on March 19, 2021 .
Considerations:
The proposed Annual Plan represents the efforts to be made in directing a
majority of HUD funds into the Belmont /Fallon Target Area (BFTA). This will be
the first year that HUD funds are fully devoted to BFTA. The Annual Plan
provides for $1,628,750 in CDBG and HOME funds to be used for projects and
programs in BFTA for FY21 -22.
The Annual Plan has been properly advertised publicly for a required 30 day
public comment period beginning March 19, 2021 and concluding April 19,
2021. During this period, City Council held a public hearing on April 19, 2021
on the HUD Annual Plan. Several formal comments were received during the
public comment period, all supportive of the proposed funding. The proposed
HUD Annual Plan is summarized below:
Revenues
CDBG Entitlements
$1,835,201
CDBG Carryover
144,000
HOME Entitlements
675,808
HOME Carryover
0
ESG Entitlements
153,124
ESG Carryover
20,551
Total HUD Funds $2,828,684
Expenditures
Housing Development $1,826,250
Neighborhood Development 217,350
Public Services 203,750
Homeless Services 162,635
Economic Development 0
Planning & Administration 418,699
Total HUD Funds $2,828,684
A copy of a summary of the proposed plan is attached to this report for City
Council's information.
2
Recommended Actions:
Approve the 2021 -2022 HUD Annual Plan and authorize the City Manager, or
City Manager's designee, to execute and submit this document to HUD for final
review and approval, and to execute and necessary additional documents
pertaining thereto, all such documents to be approved to form by the City
Attorney.
Rob Cowell, Jr.
City Manager
Attachments: 2021 -2022 HUD Annual Plan Summary
Distribution: Council Appointed Officers
W. Brent Robertson, Assistant City Manager for Community Development
Sherman M. Stovall, Deputy City Manager
Amelia C. Merchant, Director of Finance
Chris Chittum, Director of Planning, Building and Development
Keith Holland, Community Resources Program Administrator
3
CITY OF ROANOKE
HUD ENTITLEMENT GRANTS
FY 2021 -2022 ANNUAL PLAN EXECUTIVE SUMMARY
Overview
The City of Roanoke anticipates receiving approximately $2.6 million in new entitlement funds annually from the U.S. Department of
Housing and Urban Development (HUD) in three grants: Community Development Block Grant (CDBG), HOME Investment
Partnerships (HOME) and Emergency Solutions Grant (ESG). Roanoke is an entitlement community under these HUD programs.
This means that HUD funds are allocated to the City every year using a formula based on population, income levels, and other
factors. The amount that the City receives then depends on how much Congress appropriates for the entire nation.
CDBG
CDBG funds have been allocated to the City since 1975 and can be used for activities ranging from housing to economic
development and from job training to infrastructure projects. For the 2021 -2022 program year, the City is scheduled to receive
$1,835,201 in new CDBG entitlement funds. CDBG funds are primarily intended to benefit low- and moderate - income persons and
areas, though a limited amount can also be used for reducing blight in economically distressed areas. The amount of funds that
can be used for administration, planning, and human services is also limited by regulation and City Council policy; however, the
2021 -2022 Annual Plan has administrative cost at 18.6% of total entitlement, below the 20% threshold allowed by HUD. Public
Services are generally capped at 15% of entitlement funds, with Council policy limiting that to 95% of the maximum. Public
Services are recommended at 77.9% of maximum allowed. Non - public service capacity is reflected in the funding in other
categories, mostly Housing Development.
HOME
The HOME program is exclusively for housing to benefit those of low or moderate income, including rehabilitation, new
construction, homeownership assistance, and improvements to rental housing. The City has been receiving HOME funds since
1992. For the 2021 -2022 program year, the City is scheduled to receive $675,808 in new HOME funds. HOME funds require a
12.5% match, which is met with volunteer labor from Habitat for Humanity projects funded with HOME dollars. At least 15% of each
annual HOME grant must be invested in qualifying projects conducted by Community Housing Development Organizations
( "CHDOs "). Currently, Habitat for Humanity is the only CHDO serving the city. Administrative expenses for HOME are set at
$66,240, below the 10% maximum allowed.
ESG
The emphasis for use of Emergency Solutions Grant funds has shifted from providing for activities that assist homeless individuals
and families to early intervention and prevention of homelessness. HUD has issued new rules for the distribution of these funds by
entitlement communities, which are being assessed by city staff, the Roanoke Continuum of Care, the Roanoke Valley Council of
Community Services and Blue Ridge Interagency Council on Homelessness. Total entitlement funding in FY 2020 -2021 is
scheduled to be $153,124.
Available Funding (Based on estimates)
Category
Description
CDBG
2021 -2022 Entitlement Grant
Carry-Over and Program Income
Subtotal — CDBG Funds Available
HOME
2021 -2022 Entitlement Grant
Carry-Over and Program Income
Subtotal — HOME Funds Available
ESG:
2021 -2022 ESG Entitlement Grant
Carry-Over and Program Income
Subtotal — ESG Funds Available
Total 2021 -2022 CDBG, HOME and ESG Funds Available
Allocation of Resources:
Available Funding
$1,835,201
$144,000
$1,979,201
$675,808
$ 0
$675,808
$153,124
$20,551
$173,675
$2,828,684
The City's 2021 -2022 Annual Plan outlines the use of over $2.8 million in CDBG; HOME and ESG, including carry-over. These
funds will support an array of housing, homeless prevention, public services, neighborhood and community development programs,
and planning and administrative costs associated with these activities.
• Economic Development— $0 in CDBG funding is proposed for projects in the economic development category for FY 21 -22.
• Homeless Services -- $162,635 for homeless prevention and rapid re- housing through ESG funds for programs benefiting the
homeless or those at -risk of becoming homeless.
• Housing Development -- $1,826,250 in CDBG and HOME funds for new construction and housing rehabilitation for
homeownership and the rehabilitation of owner - occupied homes.
• Public Services -- $203,750 in CDBG and funds for services such as social services, academic enrichment, other youth and
family programs to benefit low to moderate income families, physical /mental health services, substance abuse, and food
services.
• Neighborhood Development — $217,350 which includes grants to neighborhood organizations for small community
improvement projects not otherwise categorized, $51,000 for infrastructure in Belmont/Fallon Target Area, $163,850 to fund a
portion of City code inspectors to serve conservation and rehabilitation low -mod neighborhoods.
• Planning and Administration -- $418,699 for staffing and operating costs incurred by the City to administer the CDBG, HOME
and ESG funds.
Distribution of Housing Funds:
For 2021 -2022, the City estimates its CDBG and HOME housing funds will be allocated as follows:
• $689,250 for activities encouraging and facilitating the repair, maintenance, improvement or re -use of existing owner - occupied
or rental housing.
$1,137,000, for activities encouraging and facilitating new homeownership.
Project Locations:
The city will be focusing revitalization efforts this year in the approved Belmont/Fallon Target Area (EFTA). This will be the first full
year on solely BFTA, as we have transitioned out of the Melrose- Orange Target Area that we have concentrated our funds since
2015. The Belmont/Fallon Target area encompasses an area running from 1 -581 on the east to 19th Street to the west, and from
Tazewell Avenue from the north to Highland Avenue to the south. A total of $1,628,750 is earmarked for BFTA, or 67.5% of non
administrative funds in keeping with City Council policy of a minimum of 51 % for target area activities. Other housing and public
service activities will be intended for use citywide.
Lead Agencies:
The HUD Community Resources Division of the City's Department of Planning, Building and Development is the lead organization
for developing and administering the Consolidated Plan and the Annual Updates. Numerous City offices and departments and
other public, nonprofit and community organizations oversee activities funded in whole or in part with CDBG, HOME and ESG
funds. The specific projects, agencies, and funding recommended for the 2021 -2022 period are given in the following section.
20211-2022 Proiects Submitted Agencies and Recommended Funding:
ECONOMIC DEVELOPMENT
• No applications qualifying as Economic Development were submitted (Recommended: $0 CDBG)
HOMELESS SERVICES
• Case Management (Family Promise of Greater Roanoke) Funds will provide for staff to provide extensive case management of
individuals utilizing the homeless shelter operated by Family Promise. The position will perform initial intake, work with each
family to develop life- management plans, make referrals to mental health services and physical health services, arrange child
care for families, arrange transportation and oversee the day center. (Recommended: $30,953 ESG)
• Emergency Sheltering & Homelessness Prevention (ARCH) Funds will provide for emergency shelter assistance for operating
expenses (i.e. utilities and insurance) to support direct services. ARCH will also utilize homeless prevention assistance to fund
its full -time housing stability coordinator who manages services for Trust House residents who transition to permanent housing.
(Recommended: $46,273 ESG)
• Homeless Prevention and Rapid Rehousing (Council of Community Services) Funds will provide for rapid rehousing and one-
time rental assistance, coordinate homelessness prevention services to households most at -risk of homelessness to increase
housing stability, and track data using Homeless Management Information System. (Recommended $85,409 ESG).
HOUSING DEVELOPMENT
• Belmont Preservation Project 920 Stewart Ave SE (Restoration Housing) Restoration Housing (RH) will utilize HOME funding,
historic tax credits and leveraged funding to acquire and restore 920 Stewart Avenue SE, a blighted and abandoned single -
family dwelling in the Belmont - Fallon Target Area (BFTA) for conversion to single family rental for eligible LMI family
(Recommended $150,000 HOME)
• BFTA Residential Facade Improvements (Renovation Alliance) The Belmont - Fallon Target Area Facade Grant Program will
provide opportunities for property owners in the Belmont - Fallon Target Area to access matching funding for facade
improvements. This program is intended to help address slum /blight remediation in the Belmont - Fallon Target Area.
(Recommended $40,000 CDBG)
• Down Payment Assistance (City of Roanoke) Funds to provide 5 -year forgivable, 0% interest loans of up to $8,000 for down
payment and closing costs to assist low /mod- income families to buy homes in the City. The program will be administered by
the HUD Community Resources office staff and restricted to homes acquired in the Belmont/Fallon Target Area.
(Recommended: $15,000 HOME)
Emergency Home Repair Program (Total Action For Progress) TAP's FY 21 -22 Limited/Emergency Home Repair program, run
by the agency's Energy Conservation and Housing Rehab (ECHR) component, will provide repairs to owner - occupied homes
that are considered an immediate threat to the health and /or safety of the occupants. With CDBG funding, TAP will provide
repairs to 6 eligible homes throughout the City of Roanoke, not to exceed $15,000 per home. Repairs to homes will address
physical defects contributing to an unsafe condition for occupants, as deemed necessary by the qualified rehabilitation
specialist. (Recommended: $62,500 CDBG.)
• Empowering Individuals with Disabilities (Blue Ridge Independent Living Center) BRILC's program will assist low income City
of Roanoke homeowners with disabilities to remain independent within their own homes and the community by completing
home modifications such as handrails, ramps, modifications of sidewalks, steps and doorways, bathroom modifications, and
the installation of grab bars, etc. (Recommended: $55,000 CDBG)
• BFTA New Homeownership New Construction /Rehabilitation (Habitat for Humanity) HFHRV is proposing the development
and sale of sustainable and affordable single - family housing through the rehabilitation of four existing properties and the
construction of four new homes to benefit eligible low- moderate income homebuyers in and around the City's Belmont/Fallon
Target Area. All housing shall be developed in a manner consistent with the applicable neighborhood plans, local /federal
historic requirements and any design overlay which may apply to each development site under consideration. (Recommended:
$492,432 CDBG and $444,568 HOME)
• BFTA Owner - Occupied Limited Rehab (Renovation Alliance) The funding requested for this application will be used to
complete a minimum of 10 owner - occupied rehabilitations with less than $15,000 per unit maximum for households in the
Belmont - Fallon and Melrose- Orange Target Areas whose household incomes are at or below 80% Area Median Income.
Basic rehabilitation services utilizing volunteer labor to address "safe, warm and dry" homeowner needs for low- income
persons. (Recommended $96,500 CDBG.)
• BFTA Owner - Occupied Maior Rehab (Total Action for Progress) Major rehabilitation to 3 owner - occupied housing units in
Melrose - Orange Target Area. Major rehabilitation is targeted for rehabilitation in excess of $15,000 to address health, safety
and welfare needs of residents. (Recommended: $194,250 CDBG)
• Summer Youth Rehabilitation (Renovation Alliance) This program entails limited rehabilitation and repairs to about 15 homes
citywide primarily utilizing over 400 youth volunteers from faith -based programs for low income, elderly, and disabled
homeowners. Renovation Alliance reviews and selects homes to be included in the program, determine eligibility, work
scopes, any environmental testing and historic reviews, and required permits. (Recommended: $91,000 CDBG).
• 427 Gilmer Avenue Stabilization (REACH) This is a phased approach to stabilize and restore a blighted property in the Historic
Gainsboro neighborhood. Funds are proposed to replace the roof, stabilize the foundation and make exterior repairs and
improvements during the FY 21 -22 period, then complete the restoration in FY 22 -23. Upon completion the house will be sold
to a qualifying LMI household for a single - family residence. (Recommended: $60,000 CDBG)
1602 Dale Avenue Restoration (REACH) This program will revitalize a prominent, blighted property in the Belmont/Fallon
Target Area and allow a low -to- moderate income family to take ownership. This program will undertake the work necessary to
restore the property through volunteer and contracted labor. Once completed, REACH will find a qualified household to secure
financing to purchase the house. (Recommended: $125,000 CDBG)
PUBLIC SERVICES
2021 Apple Ridge Summer Camp (Apple Ridge Farm Inc.) Apple Ridge seeks funding scholarships for 60 low- income youth
to attend Apple Ridge Farms Academic Summer Camp, The project will be the embellishment of the self- esteem, team
building, and social emotional learning programs at Apple Ridge's summer camp. They propose to increase the amount of time
that the children will be exposed to team building (low and high ropes) programs and mindfulness programs.. (Recommended:
$0 CDBG.)
Court Appointed Special Advocates (Children's Trust) This program is intended to offer support to children in foster care as
well as children who are at -risk of foster care placement. CASA offers an objective advocate for abused and neglected
children. Volunteers are utilized to work with children whose cases have been assigned to a judge due to unhealthy or unsafe
home environments. (Recommended $30,500 CDBG)
• Family Advocates Program (Children's Trust) Funding to provide support services to the non - offending caregivers in cases of
alleged child abuse, resulting in the greater protection and support for the alleged child victim. (Recommended $29,750
CDBG)
BFTA Police Bike Patrols (City of Roanoke Police Department) The Roanoke Police Department will utilize CDBG funds to
conduct bike patrols and plainclothes operations in the Belmont/Fallon Target Area. Special enforcement will focus on quality
of life and safety of the community to reduce crime and discourage illegal activities such as drunk in public, disorderly conduct,
trespassing, larceny and alcohol & narcotics violations. This enforcement will be above and beyond current enforcement
operations in BFTA. (Recommended: $20,000 CDBG)
• Case Management and PALS (Brain Injury Services of SW Virginia) BISSWVA proposes to offer free case management
services to individuals that have survived a brain injury. Case managers would add a component called Providing a Link for
Survivors (PALS) which would match brain injury survivors to other adults to form a supportive and trusting relationship to help
the consumer of achieving their goals and reintegrating back into the community. (Recommended: $0 CDBG)
• Reduction in Homeless Overdoses (Virginia Harm Reduction Coalition) VHRC expects to expand its outreach services in order
to keep up with the increasing mortality rate of homeless caught up in the opioid crisis by hiring an additional FTE to focus on
neighborhoods hardest hit by overdoses. Studies show the majority of these deaths occur in the 24013 zip code, which
includes most of BFTA. The area accounts for 36% of the nearly 1,200 individuals served by VHRC, and it is hoped that by
expanding its street outreach to location specific, on the ground outreach will help reduce preventable overdose deaths.
(Recommended: $48,500 CDBG)
Housing Stabilization for Families in Need (Council of Community Services). CSC proposes to continue operations of the
homeless intervention services to serve 30 eligible families in danger of losing rental housing. The project provides short -term
rental and utility assistance to families facing imminent homelessness by utilizing a prioritization policy that maximizes
resources. Households are screened to determine eligibility and classify in one of three levels of risk at becoming homeless.
Case workers assists families with household budgeting and referral to other community resources. (Recommended $75,000
CDBG)
NEIGHBORHOOD DEVELOPMENT
• Code Enforcement (City of Roanoke Dept. of Planning Bldg and Dev.) Funds a portion of 3 inspectors in low -to- moderate
income inspection districts for City enforcement of the building maintenance and other codes to address slum and blighting
conditions. (Recommended: $163,850 CDBG.)
Infrastructure (City of Roanoke Public Works /Transportation) Installation of handicapped accessible ramps and
repair /replacement of dilapidated sidewalks in the Belmont/Fallon Target Area. Funds to be matched by City General Funds
(Recommended $51,000 CDBG)
• Neighborhood Development Grant Program (City Manager's Office /Neighborhood Services) Provides for grants to
neighborhood organizations in predominantly low- mod - income neighborhoods for eligible projects such as housing, crime
prevention, public facilities and infrastructure projects. Activities related to training and capacity development of eligible
neighborhood associations will be paid from HUD planning and administrative accounts. Only one eligible neighborhood (Old
Southwest) submitted an application for NDG funding by CDBG for FY 21 -22. (Recommended: $2,500 CDBG).
ADMINISTRATION /PLANNING
HUD Administrative Funds (Dept. of Planning Bldg and Dev.) Staffing and other operating costs associated with the
general administration of the City's CDBG, HOME and ESG programs. Limits for each program are 20% for CDBG, 10%
for HOME and 7.5% for ESG. (Recommended: $341,419 CDBG; $66,240 HOME; $11,040 ESG.)
2021 -2022 HUD Funding Recommendations
Funding by Category: Economic Development $0
Homeless Services $162,635
Housing Development $1,826,250
Public Services $203,750
Neighborhood Development $220,627
Planning and Administrative Costs 1415.422
Total $2,828,684
Breakout - 2021 -2022 Funding for Belmont/Fallon Target Areas Revitalization Initiative: $1,628,750
Agency
Project Name
current
Requested
Recommended
Apple Ridge Farms
Growing Esteem and Team
$0
$50,000
$0
ARCH Roanoke
Shelter Operations and Rapid Rehousing
$40,200
$44,100
$46,273
Blue Ridge Independent Living Center
Empowering Individuals with Disabilities
$50,000
$135,000
$55,000
Blue Ridge Mountain Council
Scout Outreach and New Building
$0
$25,000
$0
Brain Injury Services of SW Virginia
Case Management and PALS
$0
$69,877
$0
Children's Trust
Court Appointed Special Advocates
$22,875
$30,500
$30,500
Children's Trust
Family Advocacy Services
$34,750
$29,750
$29,750
City of Roanoke
Code Enforcement
$160,553
$163,850
$163,850
City of Roanoke
Down Payment Assistance
$0
$20,000
$15,000
City of Roanoke
HUD Administration
$376,194
$446,105
$418,699
City of Roanoke
BFTA Infrastructure
50,000
$51,000
$51,000
City of Roanoke
Neighborhood Development Grants
$31,225
$4,666
$2,500
City of Roanoke
BFTA Crime Awareness
$0
$25,000
$20,000
Council of Community Services
Homeless Services and Prevention
$77,676
$81,400
$85,409
Council of Community Services
Housing Stabilization for Families in Need
$0
$75,000
$75,000
Family Promise
Case Management
$29,500
$29,500
$30,953
Habitat for Humanity in the Roanoke Valley
New Homeownership
$763,961
$1,068,000
$937,000
REACH
1602 Dale Ave Restoration
$0
$125,000
$125,000
REACH
427 Gilmer Ave Restoration Phase 1
$0
$110,000
$60,000
Renovation Alliance
BFTA Limited Housing Rehabilitation
$82,000
$110,000
$96,500
Renovation Alliance
Summer Youth Housing Rehabilitation
$60,000
$105,000
$91,000
Renovation Alliance
BFTA Residential Fagade Improvement
$40,000
$40,000
$40,000
Restoration Housing
Belmont Preservation Project
$150,000
$150,000
$150,000
Total Action Against Poverty
Emergency Home Repair
$105,000
$98,349
$62,500
Total Action Against Poverty
BFTA Major Housing Rehabilitation
$65,000
$278,545
$194,250
Virginia Harm Reduction Coalition
Roanoke Opioid Reduction Task Force
$0
$64,448
$48,500
CECELIA F. MCCOY, CMC
City Clerk
The Honorable Charles N
23rd Judicial Circuit
305 East Main Street
Salem, Virginia 24153
Dear Judge Dorsey:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkCroanokeva.gov
Dorsey
May 5, 2021
CECELIA T. WEBB, CNIC
Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke that was held on Monday, May 3,
2021, you were reappointed as a 23rd Judicial Circuit City representative of the Court
Community Corrections Program Regional Community Criminal Justice Board, for a
three -year term of office commencing July 1, 2021 and ending June 30, 2024.
Enclosed you will find a certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
(transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you
be provided with a copy within two weeks of your reappointment and each member is
required "to read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue serving the City of Roanoke as a 23rd Judicial Circuit City
representative of the Court Community Corrections Program Regional Community Criminal
Justice Board.
Sin erely, 2
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Krystal Hullette, Director of Court and Community Services, 1717 Peters Creek
Road, N. W., Roanoke, Virginia 24017 -2139
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the third day of May 2021, THE HONORABLE CHARLES N.
DORSEY was reappointed as a 23rd Judicial Circuit City representative of the Court
Community Corrections Program Regional Community Criminal Justice Board, for a
three -year term of office commencing July 1, 2021 and ending June 30, 2024.
2021.
Given under my hand and the Seal of the City of Roanoke this fourth day of May
City Clerk
CECELIA F. MCCOY, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roanokeva.gov
May 4, 2021
Elvir Berbic
6224 Merriman Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Berbic:
CECELIA T. WEBB, CMC
Deputy, City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 3, 2021, you were appointed to replace Sue Williams as a member of the Parks and
Recreation Advisory Board for a term of office ending March 31, 2024.
Enclosed you will find a Certificate of Your appointment and an Oath or Affirmation
of Office which must be administered by the Clerk of the Circuit Court of the City of
Roanoke located on the third floor of the Roanoke City Courts Fa -ility, 315 Church
Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Parks and Recreation Advisory Board.
Sincerely,
61""
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Nicole Ashby, Secretary, Parks and Recreation Advisory Board
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To -wit:
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the third day of May 2021, ELVIR BERBIC was appointed to replace
Sue Williams as a member of the Parks and Recreation Advisory Board for a term of
office ending March 31, 2024.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2021.
e e.O� "�. V7U&j
City Clerk
CECELIA F. MCCOY, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roanokeva.gov
Douglas Pitzer
2200 Montauk Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Pitzer:
At a regular meeting of
May 3, 2021, you were
Citizen Board to fill the
June 30, 2021.
May 4, 2021
CECELIAT. WEBB, CMC
Deputy City Clerk
the Council of the City of Roanoke which was held on Monday,
appointed as a member (Citizen -at- Large) of the Youth Services
unexpired term of office of Crystal Hall (Citizen -at- Large) ending
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of
Office which must be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
(transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you
be provided with a copy within two weeks of your appointment and each member is required
"to read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Youth Services Citizen
Board.
Sincerely,
e't� — M&I
Cecelia F. McCoy, CMC
City Clerk
Enclosures
c: Angie O'Brien, Secretary, Youth Services Citizen Board
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the third day of May 2021, DOUGLAS PITZER was appointed as a
member (Citizen -at- Large) of the Youth Services Citizen Board to fill the unexpired term
of office of Crystal Hall (Citizen -at- Large) ending June 30, 2021.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2021.
ez4d� '.�. V?2461
City Clerk