HomeMy WebLinkAboutCouncil Actions 07-19-21ROANOKE CITY COUNCIL
REGULAR SESSION
JULY 19, 2021
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
JEFFREY
42099 - 071921
The City of Roanoke is a safe, caring and economically vibrant community in
which to live, learn, work, play and prosper
A vibrant urban center with strong neighborhoods set amongst the spectacular
beauty of Virginia's Blue Ridge
1. Call to Order - -Roll Call. All Present.
The Invocation was delivered by Bishop Jamaal Jackson, Pastor,
Refreshing Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Lea.
Welcome. Mayor Lea.
NOTICE-
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, July 22 at 7:00 p.m., and Saturday, July 24 at 4:00 p.m.; and video
streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings
are offered with closed captioning for the hearing impaired.
1
ANNOUNCEMENTS:
The Council of the City of Roanoke is seeking applications for the following
current vacancies and /or upcoming expirations of terms of office:
Architectural Review Board — one vacancy
Board of Zoning Appeals — one vacancy
Personnel and Employment Practices Commission — one vacancy
Roanoke Civic Center Commission — three vacancies
Roanoke Public Library Board — one vacancy
Roanoke Valley - Alleghany Regional Commission — one vacancy
Towing Advisory Board — one vacancy (Citizen at- large)
Access the City's homepage to complete an online application for the
abovementioned vacancies.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. If deemed
appropriate, matters will be referred to the City Manager for response,
recommendation or report to the Council.
David Garland, 3704 Round Hill Avenue, N. W., appeared before the Council
with regard to the continued service of Robert L. Jeffrey, Jr., on City
Council while under investigation by the Police Department and
Commonwealth Attorney.
4. CONSENT AGENDA:
(APPROVED 7 -0)
All matters listed under the Consent Agenda are considered to be routine by the
Members of City Council and will be enacted by one motion. There will be no
separate discussion of the items. If discussion is desired, the item will be
removed from the Consent Agenda and considered separately.
C -1 A communication from Vice -Mayor Patricia White -Boyd, Chair, City
Council Personnel Committee, requesting that Council convene in a Closed
Meeting to discuss a personnel matter, being the annual performances of the
Council- Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended.
RECOMMENDED ACTION: Concurred in the request.
2
C -2 A communication from the City Manager requesting that Council convene
in a Closed Meeting to discuss vacancies on the Star City Strong Recovery and
Resiliency Advisory Panel, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended.
RECOMMENDED ACTION: Concurred in the request.
C -3 A communication from the City Manager transmitting the FY 2021 City
Manager Transfer Report for the fourth quarter ended June 30, 2021.
RECOMMENDED ACTION: Received and filed.
C -4 Reports of qualification of the following individuals:
Anita J. Price as a member (Citizen -at- Large) of the Youth Services
Citizen Board to fill the unexpired term of office of John R. F. Lewis
ended June 30, 2021; and for a three -year term of office
commencing July 1, 2021 and ending June 30, 2024;
Niki Voudren as the Zoo representative of the Mill Mountain
Advisory Board for a three -year term of office, commencing July 1,
2021 and ending June 30, 2024;
Betty Jean Wolfe as a member of Board of Zoning Appeals for a
three -year term of office, commencing January 1, 2022 and ending
December 31, 2024;
Timothy Martin, Janet Carty and Victoria McNiff as members of the
Roanoke Arts Commission for three -year terms of office, each,
commencing July 1, 2021 and ending June 30, 2024; and
Clarence Grier as an Ex- officio member to replace Sherman
Stovall, by position, on the Defined Contribution Board.
RECOMMENDED ACTION: Received and filed.
C -5 A communication from the City Attorney requesting that Council
convene in a Closed Meeting to consult with legal counsel and hear
briefings by staff members or consultants pertaining to actual litigation
where such consultation or briefing in open meeting would adversely affect
the negotiating or litigating posture of the public body, pursuant to Section
2.2 -3711 (A)(7), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concurred in the request. (7 -0).
3
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. A communication from the Commonwealth's Attorney recommending
acceptance of grant funding from the Commonwealth of Virginia
Compensation Board for the Regional Drug Prosecutor's Office; and a
communication from the City Manager concurring in the recommendation.
Adopted Resolution No. 42099 - 071921 and Budget Ordinance No.
42100 - 071921. (7 -0)
7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS:
• Roanoke Neighborhood Advocates - 15 minutes
Strategic Plan
Received and filed.
• Proposal to re -name Lee Plaza - 15 minutes
Received and filed.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance of the Virginia Department of Social Services Child
Abuse and Neglect Prevention Program Grant.
Adopted Resolution No. 42101 - 071921 and Budget Ordinance
No. 42102-071921. (7 -0)
2. Acceptance of the National League of Cities' Institute for Youth,
Education and Families Grant.
Adopted Resolution No. 42103 - 071921 and Budget Ordinance
No. 42104-071921. (7 -0)
0
3. Acceptance of the Virginia Homeless Solutions Program Grant from
the Department of Housing and Community Development.
Adopted Resolution No. 42105 - 071921. (7 -0) and Budget
Ordinance No. 42106 - 071921. (6 -0, Council Member Sanchez -
Jones was not present when vote was recorded.)
4. Acceptance of the 2020 Continuum of Care Grant Award from the
Department of Housing and Urban Development; and a Council of
Community Services cash match to support continuum of care.
Adopted Resolution No. 42107 - 071921 and Budget Ordinance
No. 42108-071921. (7 -0)
5. Acceptance of the 2021 - 2022 Community Development Block
Grant, HOME Investment Partnerships Program and Emergency
Solutions Grant.
Adopted Resolution No. 42109 - 071921 and Budget Ordinance
No. 42110-071921. (7 -0)
6. Appropriation of the 2019 — 2020 Community Block Development
Block Grant CARES Act funds from the United States Department
of Housing and Urban Development to prevent, prepare and
respond to the COVID -19 pandemic.
Adopted Budget Ordinance No. 42111 - 071921. (7 -0)
7. Authorization to acquire real property, in fee simple, in connection
with the proposed Fire Station No. 2 project.
Adopted Ordinance No. 42112 - 071921. (7 -0)
8. Approval to name the plaza near Barnhardt Creek Bridge after Liz
Belcher to recognize her significant contributions as Regional
Greenway Coordinator.
Adopted Resolution No. 42113 - 071921. (7 -0)
COMMENTS OF THE CITY MANAGER. NONE.
b. CITY ATTORNEY:
1. Authorization for the City of Roanoke to participate in a firearm
buyback program with the Virginia Harm Reduction Coalition.
Adopted Ordinance No. 42114 - 071921. (7 -0)
5
8. REPORTS OF COMMITTEES:
a. A report of the Roanoke City School Board requesting appropriation of
funds for various educational programs; and a report of the City Manager
recommending that Council concur in the request. Donna Caldwell,
Director of Accounting, Spokesperson.
Adopted Budget Ordinance No. 42115 - 071921. (7 -0)
b. A report of certain Authorities, Boards, Committees and Commissions in
which City Council serve as liaisons or appointees.
Vice -Mayor White -Boyd invited citizens to the next Equity and
Empowerment Advisory meeting to be held on Thursday, August 5,
at 6:30 p.m. at the Noel C. Taylor Municipal Building, EOC
Conference Room, First Floor, Room 159. For additional
information, contact Angela O'Brien at (540) 853 -5309.
Council Member Cobb announced the Gun Violence Prevention
Commission is hosting the "Becoming Trauma Informed
Workshop" at the Belmont Branch Library located at 1101
Morningside Street, S. E., and invited citizens to attend, the free
presentation will educate participants about the impact of trauma
on individuals and the community.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. A resolution reappointing Duke Baldridge as a Director of the Economic
Development Authority for a four -year term of office ending October 20,
2025.
Adopted Resolution No. 42116- 071921. (7 -0)
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Council Member Bestpitch shared a letter from Garland G. Parry who
praised Cody Andrews, GIS Technician, Engineering Department, as
being a consummate professional, well spoken, polite, friendly asset
to the City of Roanoke.
0
Council Member Bestpitch announced Friday, July 30, 2021 is
International Friendship Day and expressed the importance of
encouraging inclusion and respect between different cultures and
respect for diversity in our neighborhoods.
Mayor Lea thanked citizens and all youth who participated in the Lea
Youth Outdoor Basketball League program, a community effort to
support youth in the City of Roanoke. Every Monday and Thursday
night children and teens gathered at Eureka Park; he also thanked
Josh Johnson, Neighborhood Services Coordinator; Keith Farmer,
Straight Street; Feeding Southwest Virginia; Lloyd Merchant, Rapid
Response Coordinator, and the City of Roanoke Police Department
for their outstanding support of the program.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. NONE.
At 3:51 p.m., the Council Meeting was declared in recess for a Closed Meeting in
the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building;
and thereafter to be reconvened at 7:00 p.m. in the Council Chamber.
7
ROANOKE CITY COUNCIL
REGULAR SESSION
JULY 19, 2021
7:00 P.M.
CITY COUNCIL CHAMBER
215 CHURCH AVENUE, S. W.
AGENDA
Call to Order - -Roll Call. Council Member Sanchez -Jones was
absent.
The Invocation was delivered by Council Member Joseph L. Cobb.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Sherman P. Lea, Sr.
Welcome. Mayor Lea.
CERTIFICATION OF CLOSED MEETING. (6 -0)
NOTICE-
Tonight's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, July 22 at 7:00 p.m., and Saturday, July 24 at 4:00 p.m.; and video
streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings
are offered with closed captioning for the hearing impaired.
A. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Recognition of the Virginia Warriors Elite AAU Basketball Team.
Mayor Lea recognized Jermaine Hardy, Coach of the Virginia Warriors Elite
basketball team who recently won the Division 3 National Championship.
13
B. PUBLIC HEARINGS:
1. Request of Local Office on Aging, Inc., to repeal all conditions proffered as
part of previous rezonings at 4902 and 4932 Frontage Road, N. W.,
through the adoption of Ordinance No. 31337 - 021693, on February 16,
1993, and Ordinance No. 34733 - 040300 on April 3, 2000; to rezone 4902
Frontage Road, N. W., from CG, Commercial - General District, to MX,
Mixed Use District; and to adopt a condition related to natural vegetation
surrounding the property at 4902 and 4932 Frontage Road, N. W. Ron D.
Boyd, President and Chief Executive Officer, Spokesperson.
Adopted Ordinance No. 42117 - 071921. (6 -0, Council Member
Sanchez -Jones was absent.)
2. Proposal of the City of Roanoke for authorization of General Obligation
Public Improvement Bonds in the principal amount of not to exceed
$33,555,000 and appropriation of funds for capital projects. Robert S.
Cowell, Jr., City Manager.
Adopted Resolution No. 42118 - 071921 and Budget Ordinance No.
42119 - 071921. (6 -0, Council Member Sanchez -Jones was absent.)
C. NEW BUSINESS:
1. A resolution to appoint members to the Star City Strong Recovery and
Resiliency Advisory Panel, to evaluate alternatives and make
recommendations to City Council for use of the Star City Strong Recovery
Fund to support the recovery, and resilience of the community.
Adopted Resolution No. 42120 - 071921. (6 -0, Council Member
Sanchez -Jones was absent.)
2. A resolution renaming Lee Plaza.
Adopted Resolution No. 42121 - 071921. (6 -0, Council Member
Sanchez -Jones was absent.)
D. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. If deemed
appropriate, matters will be referred to the City Manager for response,
recommendation or report to the Council.
Chris Craft, 1501 Eastgate Avenue, N. E., appeared before the Council with
regard to the needs and concerns in the Wildwood Neighborhood.
E. ADJOURNED - 8:36 P.M.
0
Remarks to Roanoke City Council, Monday, July 19, 2021
My name is David Garland, I live in northwest Roanoke City. I'm not representing any particular group
today. I am here today to present concerns regarding Robert Jeffrey Jr.'s ongoing participation on City
Council while two felony embezzlement charges are pending against him in Roanoke. He should either be
convinced to step aside (even if only temporarily), or the Council should move to restrain his activities,
access, and influence on Council while the matter is unresolved.
Mr. Jeffrey is admired by many and has a long list of achievements and affiliations, but that is not what this
is about.
Part of leadership is doing the right thing even if no law requires it. Leadership also means not asking or
expecting the organization, colleagues, and constituents to bear burdens which are yours alone to bear.
The embezzlement charges don't appear to involve Roanoke City money, but this matter certainly cast a
shadow over Mr. Jeffrey's character, public image, and judgment... and it DOES relate to Council's work.
The Northwest Neighborhood Environmental Organization (NNEO) has ongoing business with the Council
and the city, including the Office of Neighborhood Services, which lists the victim organization on the city's
website as a private partner in the community. The Council on which he sits... supervises the police
department that investigated and charged him.
These charges have not only cast a shadow over Mr. Jeffrey and the Council. There are practical effects that
impact his ability to lead right now. His mugshot has been splashed across media with the news. He is
prohibited from traveling out of state without the Court's permission, and from having contact with the
victim neighborhood organization and any witnesses, actual or potential. It is not possible for him to
properly do his job without running into constant conflicts and legal issues tied to the case that impairs him.
It seems to me that if Mr. Jeffrey had proper regard for the organizations with which he works, he would at
least temporarily step aside and save his colleagues from the painful task of trying to explain why it is ok to
be charged with felony embezzlement against one community organization while continuing to participate in
running another. He would instead use the opportunity to reinforce public integrity and avoid bringing
unwanted attention to the organization while focusing on his personal affairs and clearing his name.
A few years ago, when Shawn Hunter was charged with misdemeanor obscenity and phone harassment by a
reporter, he stepped aside from heading up the Peacekeepers group that he helped to found, even as he
professed his innocence. That showed courage and respect for the entity he had created. He was later
acquitted entirely. No plea deal, no dismissal on a technicality. Actual acquittal after trial.
When former Councilman Alfred Dowe was found to be taking money from both the city and the state in
reimbursement for the same expenses, he resigned Council before any criminal charges had even been fully
investigated. He initially claimed misunderstanding and innocence, as well. But slowly the details became
inescapable, and felony charges eventually were pled out as misdemeanors.
In your reluctance to do the right thing, you are caught in a high risk gamble in which you are covering Mr.
Jeffrey's bets.
This is not some nuisance citizen warrant obtained by someone casually going to a magistrate in a huff over
who should get the TV remote. There has been a criminal investigation that started in May, concurrence by
the Commonwealth Attorney, grand jury approval of felony embezzlement charges at the start of July, and at
least two post - indictment search warrants for bank records that suggest some $50,000 is involved, including
large cash deposits less than l Ok each, and multiple banks. And quite likely, given how these things usually
work, there are other pre- indictment warrants under seal that we don't even know about yet dealing with
electronic devices and the data thereon, evidence found during a search of his home, and account records
sought based on what was discovered during earlier searches.
A lot has happened in a little over a month. You may want to ask yourselves how long Mr. Jeffrey has known
about it, what he did to try to resolve the situation, and when did he approach you about what was happening
so that our good City Council would not be caught by surprise. A search of his home by warrant occurred on
June 28`x', and investigators typically speak with the target of an investigation well in advance of any
indictment or grand jury hearing.
He may not be required to step down by law, but the social and professional pressures should come to bear
on this situation, and he should, at minimum, temporarily remove himself from Council activities to avoid
any appearance of impropriety and uphold the image of the Council.
As Council members, as leaders, you are not merely expected to be found not guilty if charged with a felony.
You're really expected not to get yourselves into a position to be charged at all. And the failure to take care
is a reflection on the person's ability to be an effective leader, and to keep the — group- out of harm's way as
he failed to keep himself out of harm's way. I am reminded of Matthew 5:25. "Settle matters quickly with
your adversary who is taking you to court. Do it while you are still together on the way, or your adversary
may hand you over to the judge, and the judge may hand you over to the officer, and you may be thrown into
prison."
Those in public positions of trust are expected not merely to stay out of trouble with the law, but also avoid
even the appearance of impropriety. I was disappointed in Mayor Lea's response that this situation is merely
a matter for the courts. No doubt, any police officer accused of stealing or doing heroine, or a teacher
accused of possessing child porn, and so on, would question whether felony charges are merely a court
matter that does not impact one's job until a verdict is reached.
If the Council fails to act (or to convince him to act on his own), that is betting an awful lot on his complete
acquittal, because anything less will be an indictment of your willingness to act to preserve Council's
authenticity. You are presenting an appearance of inequity and elitism being enjoyed by Council members
but not by others in positions of trust who get into serious trouble with the law.
If Mr Jeffrey remains active on Council, it seems to me, at the very least, he should abstain from voting and
be prohibited from exercising any Council authority, particularly with regard to matters involving
neighborhood assistance, community organizations, the victimized community organization, the police
department, the office of the Commonwealth Attorney, and so on. There need to be safeguards to prevent
use, or even the appearance of the use of, Council power to curry favor, or to retaliate, or to otherwise impact
the investigation and case. Not because of some legal requirement parading by your city attorney, but
because of a public moral imperative. If Council is too casual about this, I think it would rightly give rise to
suspicions of public corruption by two or more officials working together.
The hesitation of some of you to act is understandable. Social media is littered with photos of Council
members smiling in support of each other and Mr. Jeffrey as candidates over wine and cheesy crackers and
so on. But if you're pouring over rules and bylaws for a reason —not- to at least temporarily have someone in
this situation step aside or greatly minimize his participation, you have already lost the leadership contest.
Thank you.
SHERMAN P. LEA, SR.
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
Email: clerk @roanokeva.gov
July 19, 2021
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
Council Members
William D. Bestpitch
Joseph L. Cobb
Robert L. Jeffrey, Jr.
Stephanie Moon Reynolds
Vivian Sanchez -Jones
Patricia White -Boyd
I wish to request a Closed Meeting to discuss the annual performances of the Council -
Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as
amended.
Sincerely,
a &� �
Patricia White -Boyd, Chair
City Council Personnel Committee
PWB:ctw
REPORT
r
CITY COUNCIL AGENDA
x_
To: Honorable Mayor and Members of City Council
Meeting: July 19, 2021
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss
vacancies on the Star City Strong Recovery and Resiliency Advisory Panel,
pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
(--� r
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Clarence Grier, Deputy City Manager
W. Brent Robertson, Assistant City Manager for Community Development
CITY COUNCIL AGENDA REPORT
�z<
To: Honorable Mayor and Members of City Council
Meeting: ,July 19, 2021
Subject: FY2021 City Manager Transfer Report
Background:
Under City Code Section 2 -121, the Director of Finance shall report quarterly to City
Council any City Manager Transfers in excess of one hundred thousand dollars
($100,000) between funds, as well as between project and program accounts in the
capital project fund and grant fund.
Recommended Action:
Receive and file the attached City Manager Transfer report for the 4th quarter ended
June 30, 2021.
;X
Robert S. Cowell
City Manager
Distribution: Clarence G. Grier, Deputy City Manager
W. Brent Robertson, Asst. City Manager for Community Development
Amelia C. Merchant, Director of Finance
City of Roanoke, Virginia
Report of City Manager Transfers
Three Months Ended June 30, 2021
(Unaudited)
Transfer
Number
Date Explanation
From
To
To reverse CMT20 -00141 -
Amount
budgeted funds supposed to stay
in Stormwater fund since
FIRE /EMS STATION #7
CMT21 -00029
expenditures incurred and
4/1/2021 recorded in Stormwater fund
FIRE STATION #7 STORM
DRAINAGE SYSTEM
160,493
APPROP FROM 2019
Transfer remaining master plan
BAN FUNDS
APPROP FROM 2019 BAN
CMT21 -00032
funding into FY21 park
4/7/2021 improvements
APPROPRIATED FROM
FUNDS APPROPRIATED
account
2021 BOND FUNDS
FROM 2021 BOND FUNDS
128,173
CMT21 -00043
Additional money for Curb and
4/28/2021 Gutter along Noble
PUBLIC WORKS SERVICE
Provide voluntary local match in
FIRE /EMS STATION #7
CENTER
110,000
an already established capital
project account for pavement
repairs. This CMT also corrects
BO42030- 040521 which
CAPITAL IMPR
APPROP FROM GEN REV
CMT21 -00044
appropriated 3rd party donation
4/29/2021 to the incorrect object code.
RESERVE APPROP
FROM
APPROP FROM THIRD
Moving from Bond to fund
GEN REV
BLD MAINT UPGRADES-
PARTY
MUNICIPAL SECURITY
135,006
CMT21 -00049
5/7/2021 Municipal South SOC
2021 BONDS
CNTR -2021 BONDS
136,500
Move 2021 Bond funds that are
no longer needed for the Transit
Facility because of a grant
CMT21 -00050
award, to the Digital Radio
5/9/2021 Conversion project.
GRTC SALEM AVE BUS
RADIO CONVERSION -2021
STATION -2021 BONDS
BONDS
500,000
ROANOKE RIVER
GREENWAY - NS
FRANKLIN RD OVER
MATERIAL YARD TO
NSRW - BRIDGE
BRIDGE STREET
Revision for Appendix A for UPC
REPLACEMENT
ROANOKE RIVER
113138 Roanoke River
FRANKLIN RD OVER
GREENWAY - NS
CMT21
Greenway Bridge the Gap Phase
NSRW - BRIDGE
MATERIAL YARD TO
-00051
5/10/2021 II
REPLACEMENT
BRIDGE STREET
854,792
Reallocation of Bond Funds
VARIOUS BERGLUND
VARIOUS SEC
IMPROVEMENT
CMT21 -00055
5/14/2021 needed for projects
ACCOUNTS
ACCOUNTS
204,640
CMT21 -00060
Jail Annex Security Control
5/19/2021 System Replacement
CONTINGENCY
APPROP FROM GENERAL
Moving 2020 Bond funds from
REVENUE
274,300
CMT21 -00062
the Sidewalk Capital Account to
5/26/2021 the FY20 Paving Capital Account
SIDEWALK
MAINTENANCE
CAPITAL STREETS PAVING
Finalize funding for Police
FY20
244,031
Building fire in 2017. Insurance
APPROPRIATE FROM
CMT21 -00065
proceeds were received and
5/27/2021 deposited into the General Fund.
CONTINGENCY
GENERAL REVENUE -
POLICE BUILDING
To reallocate funds from delayed
110,677
CMT21 -00072
project to projects inadequately
6/3/2021 funded.
GLADE CREEK KERMIT-
VARIOUS DRAINAGE IMPR
To reallocate excess funds from
CLYDE - DUNKIRK
VARIOUS DRAINAGE
ACCOUNTS
VARIOUS DRAINAGE
500,000
CMT21 -00076
completed projects to projects
6/11/2021 inadequately funded.
IMPROVEMENT
IMPROVEMENT
To transfer excess funds from
ACCOUNTS
ACCOUNTS
210,795
operating expenses to Capital
Account for purchase of Vehicles
and Equipment and to increase
funding two Capital Project
Accounts which are currently
FEES FOR PROF SERV,
STORMWATER VEHICLE
CMT21 -00080
underfunded due to changs in
6/22/2021 scope of projects.
SUPPLIES, VEHICULAR
PURCH, DRAINAGE
EQUIP
IMPROVEMENTS
290,000
Notes:
Under City Code section 2 -121, the City Manager has authority to make
transfers of any amount within or between funds during
the fiscal
year and after June 30th to ensure proper expenditure reporting and budgetary controls for the prior fiscal year. The scope of this report is
limited to transfers in excess of $100,000 between funds
and between
project/program accounts in
the Capital Project Fund and Grant Fund,
CM T's marked with
with an asterisk have
an asterisk denotes that multiple lines of monies
at least line
transferred amounted to be above
the $100,000. All CM I's not marked
a single item that amounted to over
$100,000
View workflow details
Funds Transfer (CMT21- 00029) Management & Budget - InterDepartment Transfer
Page down to view complete workflow history.
Requested by Yen Ha on 04/01/2021 ['T'A
Department Management & Budget Type: InterDepartment
Fiscal Year: 2021
Director Mark Jamison
Division Luke Pugh
Manager
Other Dwayne D'Ardenne
Reviewers
Assistant CM Sherman Stovall
Increase the following accounts:
Assistant CM Yes
Approval?
City Mgr No
Approval?
Finance Dir. No
Approval?
Reason For To reverse CMT20 -00141 -
Transfer budgeted funds supposed to
stay in Stormwater fund since
expenditures incurred and
recorded in Stormwater fund
Account Name Account Number Amount
1 FIRE STATION #7 STORM DRAINAGE FSD- 0000 -03- 530 - 3075 -9003 $160,493.00
SYSTEM
TOTAL $160,493.00
Decrease the following accounts:
Account Name Account Number Amount
1 FIRE /EMS STATION #7 FSS- 0019 -08- 530 - 9232 -9003 $160,493.00
TOTAL $160,493.00
View workflow details
View workflow details
Funds Transfer (CMT21- 00032) Parks & Recreation - IntraDepartment Transfer
ge d o to comptef, )rkffow history.
Department Parks & Recreation
Director Michael Clark
Division Nicole Ashby
Manager
Other
Reviewers
Assistant CM Brent Robertson
Increase the following accounts:
Account Name
1 APPROP FROM 2019 BAN FUNDS
2 APPROPRIATED FROM 2021 BOND
FUNDS
Decrease the following accounts:
Account Name
1 APPROP FROM 2019 BAN FUNDS
2 APPROPRIATED FROM 2021 BOND
FUNDS
tot }�
Type: IntraDepartment
Fiscal Year: 2021
Assistant CM Yes
Approval?
City Mgr No
Approval?
Finance Dir. No
Approval?
Reason For Transfer remaining master plan
Transfer funding into FY21 park
improvements account.
Account Number Amount
PIF- 0022 -08- 620 - 9025 -9392 $28,173.00
PIF- 0022 -08- 620 - 9025 -9600 $100,000.00
TOTAL $128,173.00
Account Number Amount
PRT- 0610 -08- 620 - 9770 -9392 $28,173.00
PRT- 0610 -08- 620 - 9770 -9600 $100,000.00
TOTAL $128,173.00
View workflow details
View �-Amrkflovv details
Funds Transfer(CMT 1-00043 ) Engineering '|nterDepartmentTransfer
Par c down to view Complete workflow histor�i.
Requested hy David Hudson on J,3 Fqvi,
Department Engineering
Director Mark Jamison
Division Luke Pugh
MomyQmr
Other
Reviewers
Assistant CM Sherman Stovall
Increase the following accounts:
Account Name
1 PUBLIC WORKS SERVICE CENTER
Decrease the following accounts:
Account Name
1 FIRE/EMS STATION #7
Type: |nter0epartnmmnt
Fiscal Year: 2021
Assistant CM Yes
City Mgr No
FinanceOir. No
Reason For Additional money for Curb and
Transfer Gutter along Noble
Account Number Amount
PSC'0020'08'440'9239'9003 $110.000.00
TOTAL $110.000.00
Account Number Amount
FSS'0018-08'530'0232-9003 $110.000.00
TOTAL $110.000.00
View workflow details
r�na�vSo�kmsm��xn�,�pwo*nec�ux�*�
View workflow Details
Funds Transfer (CMT21- 00044) Management & Budget - InterDepartment Transfer
a e 'lov { {e, n to vie"N vie" complete workflow w history.
Requested by Paul A°orkmar? orl 04/2('/,""',')."1 r>!;,r
Department Management & Budget
Director Michael Clark
Division Renee Powers
Manager
Other
Reviewers
Assistant CM Brent Robertson
Increase the following accounts:
Type: InterDepartment
Fiscal Year: 2021
Assistant CM Yes
Approval?
City Mgr No
Approval?
Finance Dir. No
Approval?
Reason For Provide voluntary local match in
Transfer an already established capital
project account for pavement
repairs. This CMT also corrects
B042030- 040521 which
appropriated 3rd party donation
to the incorrect object code.
Account Name Account Number
1 APPROPRIATED FROM GENERAL
ROG- 0610 -08- 620 - 9026 -9003
REVENUE
2 APPROPRIATED FROM THIRD PARTY ROG- 0610 -08- 620 - 9026 -9004
TOTAL
Decrease the following accounts:
Account Name Account Number
1 CAPITAL IMPROVEMENT RESERVE RSV - 0028 -08- 530 - 9575 -9220
2 APPROPRIATED FROM GENERAL
REVENUE ROG- 0610 -08- 620 - 9026 -9003
TOTAL
View workflow details
Amount
$120,000.00
$15,006.00
$135,006.00
Amount
$120,000.00
$15,006.00
$135,006.00
View workflow details
Funds Transfer (CMT21- 00049) Facilities Management - IntraDepartment Transfer
R'Ce'ii'd by Vanessa Ctff£ { on 1,0,11,8:"J-. ,' A1APage down to View Com lete workflow history,
Department Facilities Management
Director Jeffrey Powell
Division John McGhee
Manager
Other
Reviewers
Assistant CM Sherman Stovall
Increase the following accounts:
Account Name
1 MUNICIPAL SECURITY CNTR -2021
BONDS
Type: IntraDepartment
Fiscal Year: 2021
Assistant CM Yes
Approval?
City Mgr No
Approval?
Finance Dir. No
Approval?
Reason For Moving from Bond to fund
Transfer Municipal South SOC
Account Number
M OC- 0020 -08- 440 - 9029 -9600
TOTAL
Decrease the following accounts:
Account Name Account Number
1 BLD MAINT UPGRADES -2021 BONDS BLD- 0020 -08- 440 - 9240 -9600
TOTAL
View workflow details
Amount
$136,500.00
$136,500.00
Amount
$136,500.00
$136,500.00
View workflow details
Funds Transfer (CMT21- 00050) Management & Budget - InterDepartment Transfer
R4Ciy3lEC by °ai[ Wotf €;;i on , . ,... . . Page down to view complete workflow history.
,
Department Management & Budget
Director Vanessa Bohr
Division Annette Smith
Manager
Other Luke Pugh
Reviewers
Assistant CM Sherman Stovall
Increase the following accounts:
Account Name
1 RADIO CONVERSION -2021 BONDS
Decrease the following accounts:
Account Name
1 GRTC SALEM AVE BUS
STATION -2021 BONDS
Type: InterDepartment
Fiscal Year: 2021
Assistant CM Yes
Approval?
City Mgr No
Approval?
Finance Dir. No
Approval?
Reason For Move 2021 Bond funds that are
Transfer no longer needed for the Transit
Facility because of a grant
award, to the Digital Radio
Conversion project.
Account Number Amount
RCV- 0123 -08- 430 - 9496 -9600 $500,000.00
TOTAL $500,000.00
Account Number Amount
GSB- 0017 -08- 530 - 9257 -9600 $500,000.00
TOTAL $500,000.00
View workflow details
View workflow details
Funds Transfer (CMT21- 00051) Engineering - InterDepartment Transfer
Para; down to VjIL1W CroMpiete workflow niforyn
equesied by � avd #„i�<: #son n 05;-V j02 . ' �., 7 ;PA
Department Engineering
Director Mark Jamison
Division Luke Pugh
Manager
Type: InterDepartment
Fiscal Year: 2021
Assistant CM Yes
Approval?
City Mgr No
Approval?
Other Finance Dir. No
Reviewers Approval?
Assistant CM Sherman Stovall Reason For Revision for Appendix A for
Transfer UPC 113138 Roanoke River
Greenway Bridge the Gap
Phase II
Increase the following accounts:
Account Name Account Number Amount
1 ROANOKE RIVER GREENWAY - NS RGR- 0022 -08- 620 - 9254 -9007 $427,396.00
MATERIAL YARD TO BRIDGE STREET
2 ROANOKE RIVER GREENWAY - NS RGR- 0022 -08- 620 - 9254 -9385 $427,396.00
MATERIAL YARD TO BRIDGE STREET
TOTAL $854,792.00
Decrease the following accounts:
Account Name Account Number Amount
1 FRANKLIN RD OVER NSRW- BRIDGE FBR- 0024 -08- 530 - 9965 -9007 $427,396.00
REPLACEMENT
2 FRANKLIN RD OVER NSRW- BRIDGE FBR- 0024 -08- 530 - 9965 -9385 $427,396.00
REPLACEMENT
TOTAL $854,792.00
View workflow details
View workflow details
Funds Transfer (CMT21- 00055) Civic Center - IntraDepartment Transfer
Page, (town to view complete workflow history..
Pequesieed by AcquenE itta 1- fur=s, on 05,1 44.2021 ,�Or4 t +E
Department Civic Center
Director Robyn Schon
Division none
Manager
Other
Reviewers
Assistant CM Sherman Stovall
Increase the following accounts:
Account Name
1 SECIMPROVEMENTS
2 BC EQUIPMENT PURCHASES
3 SECIMPROVEMENTS
4 SECIMPROVEMENTS
5 SECIMPROVEMENTS
Decrease the following accounts:
Account Name
1 BERGLUND CENTER FACILITIES
IMPROVEMENTS
2 CONCRETE STEP REPLACEMENT
3 CONCRETE STEP REPLACEMENT
4 BIKE BARRICADES, PIPE, & DRAPE,
BASES
5 BERGLUND HALL IMPROVEMENTS
6 BERGLUND CENTER FACILITIES
IMPROVEMENTS
Type: IntraDepartment
Fiscal Year: 2021
Assistant CM Yes
Approval?
City Mgr No
Approval?
Finance Dir. No
Approval?
Reason For Reallocation of Bond Funds
Transfer needed for projects
Account Number
SEC - 0000 -05- 550 - 8671 -9600
BEP- 0000 -05- 550 - 8670 -9600
SEC-0000-05-550-8671-9600
SEC-0000-05-550-8671-9600
SEC - 0000 -05- 550 - 8671 -9600
TOTAL
Amount
$181,015.00
$2,328.00
$1,101.00
$5,356.00
$14,840.00
$204,640.00
Account Number
Amount
BFI - 0000 -05- 550 - 8652 -9600
$100,000.00
CON - 0000 -05- 550 - 8636 -9600
$2,328.00
CON - 0000 -05- 550 - 8636 -9600
$1,101.00
BBP- 0000 -05- 550 - 8658 -9600
5,356
BH1- 0000 -05- 550 - 8669 -9600
$14,840.00
BFI - 0000 -05- 550 - 8652 -9393
$81,015.00
TOTAL
$204,640.00
View workflow details
View workflow details
Funds Transfer (CMT21- 00060) Sheriff /Jail - InterDepartment Transfer
Page down to view corn lete workflow history.
Requested by 1 ='anal �nic�rk�����ra on t:F>i� �a,M.:).� I Fl�i. , � '2 : =,3V1
Department Sheriff /Jail Type: InterDepartment
Fiscal Year: 2021
Director David Bell
Division none
Manager
Other
Reviewers
Assistant CM Sherman Stovall
Increase the following accounts:
Assistant CM Yes
Approval?
City Mgr No
Approval?
Finance Dir. No
Approval?
Reason For Jail Annex Security Control
Transfer System Replacement
Account Name Account Number
1 APPROP FROM GENERAL REVENUE JSS- 0019 -08- 140 - 9045 -9003
TOTAL
Decrease the following accounts:
Account Name Account Number
1 CONTINGENCY RSV- 0028 -08- 530 - 9575 -9220
TOTAL
View workflow details
19-92- 202
�.J_.,z?;Yt
Amount
$274,300.00
$274,300.00
Amount
$274,300.00
$274,300.00
View workflow details
Funds Transfer (CMT21- 00062) Transportation - IntraDepartment Transfer
Pees down to view complete workflow history,
Requested by Kris"in Hall on 0,51121/20121 €O' . 125 ,11'01
Department Transportation
Director Mark Jamison
Division Dwayne D'Ardenne
Manager
Other
Reviewers
Assistant CM Sherman Stovall
Increase the following accounts:
Account Name
1 CAPITAL STREETS PAVING FY20
Decrease the following accounts:
Account Name
1 SIDEWALK MAINTENANCE
Type: IntraDepartment
Fiscal Year: 2021
Assistant CM Yes
Approval?
City Mgr No
Approval?
Finance Dir. No
Approval?
Reason For Moving 2020 Bond funds from
Transfer the Sidewalk Capital Account to
the FY20 Paving Capital
Account
Account Number Amount
CPG- 0024 -08- 530 - 9262 -9393 $244,031.00
TOTAL $244,031.00
Account Number Amount
SBM- 0024 -08- 530 - 9799 -9393 $244,031.00
TOTAL $244,031.00
View workflow details
..
1992- 2(321
View workflow details
Funds Transfer (CMT21- 00065) Management & Budget - InterDepartment Transfer
Page dovfn to view complete workflow history.
Reque,sie d by Paul ' "t` 1i iCI '1 €l oil 08 21111:42
Department Management & Budget Type: InterDepartment
Fiscal Year: 2021
Director Jeffrey Powell
Division John McGhee
Manager
Other
Reviewers
Assistant CM Sherman Stovall
Increase the following accounts:
Account Name
1 APPROPRIATE FROM GENERAL
REVENUE - POLICE BUILDING
Decrease the following accounts:
Account Name
1 CONTINGENCY
Assistant CM Yes
Approval?
City Mgr No
Approval?
Finance Dir. No
Approval?
Reason For Finalize funding for Police
Transfer Building fire in 2017. Insurance
proceeds were received and
deposited into the General
Fund.
Account Number Amount
PDF- 0020 -08- 440 - 9217 -9003 $110,677.00
TOTAL $110,677.00
Account Number Amount
RSV - 0028 -08- 530 - 9575 -9220 $110,677.00
TOTAL $110,677.00
View workflow details
View workflow details
Funds Transfer (CMT21- 00072) Stormwater Utility - IntraDepartment Transfer
Page, down to view complete workflow history.
Requested by Beth ', %Iatts on 9 102 > 3,41 i F,
Department Stormwater Utility Type: IntraDepartment
Fiscal Year: 2021
Director Mark Jamison
Division Ian Shaw
Manager
Other
Reviewers
Assistant CM Sherman Stovall
Increase the following accounts:
Assistant CM Yes
Approval?
City Mgr No
Approval?
Finance Dir. No
Approval?
Reason For To reallocate funds from
Transfer delayed project to projects
inadequately funded.
Account Name Account Number
1 SAMPLE CROWN POINT DRAINANGE SCS- 0000 -03- 530 - 3041 -9600
IMPROVEMENT
2 SUNRISE OAKLAND DRAINAGE SUS - 0000 -03- 530 - 3042 -9600
IMPROVEMENT
TOTAL
Decrease the following accounts:
Account Name Account Number
1 GLADE CREEK GCK- 0000 -03- 530 - 3976 -9600
KERMIT- CLYDE - DUNKIRK
TOTAL
View workflow details
Amount
$200,000.00
$300,000.00
$500,000.00
Amount
$500,000.00
$500,000.00
View workflow details
Funds Transfer (CMT21- 00076) Stormwater Utility - IntraDepartment Transfer
Page clown to view complete rorkflow history.
Requested by Beth \(V ttf can 06,111,f2021 12, 57,06 6 FIM
Department Stormwater Utility Type: IntraDepartment
Fiscal Year: 2021
View workflow details
_: "Cpt'i,: Tol��tP, vLEtr3 cT;? u,.E,•,r,>5'. ft.. Ar
Director Mark Jamison
Assistant CM Yes
Approval?
Division Ian Shaw
City Mgr No
Manager
Approval?
Other
Finance Dir. No
Reviewers
Approval?
Assistant CM Sherman Stovall
Reason For To reallocate excess funds from
Transfer completed projects
to projects
inadequately funded.
Increase the following accounts:
Account Name
Account Number
Amount
1
PWSC OFFICE RENO FOR SWU
SWU- 0000 -03- 530 - 3013 -9003
$2,278.00
2
GLADE CREEK STREAM
GCM- 0000 -03- 530 - 3061 -9003
$40,000.00
RESTORATION
3
SUNRISE OAKLAND DRAINAGE
SUS- 0000 -03- 530 - 3042 -9003
$151,000.00
IMPROVEMENT
4
WINDSOR ROAD DRAINAGE
WIS- 0000 -03- 530 - 3049 -9003
$17,517.00
IMPROVEMENT
TOTAL
$210,795.00
Decrease the following accounts:
Account Name
Account Number
Amount
1
TROUT RUN STREAM DAYLIGHTING
TRO- 0000 -03- 530 - 3067 -9003
$19,500.00
2
FIRE STATION #7
FSD- 0000 -03- 530 - 3075 -9003
$15,852.00
3
SWEETBRIER DRAINAGE
SBP- 0000 -03- 530 - 3057 -9003
$14,723.00
IMPROVEMENT
4
LAKECREST GREENLEE DRAINAGE
GES- 0000 -03- 530 - 3030 -9003
62,748
IMPROVEMENT
5
DEYERLE DRAINAGE IMPROVEMENT
DYE - 0000 -03- 530 - 3058 -9003
$83,972.00
6
BRYMOOR DRAINAGE
BRS- 0000 -03- 530 - 3022 -9003
$14,000.00
IMPROVEMENT
TOTAL
$210,795.00
View workflow details
_: "Cpt'i,: Tol��tP, vLEtr3 cT;? u,.E,•,r,>5'. ft.. Ar
View workflow details
Funds Transfer (CMT21- 00080) Stormwater Utility - IntraDepartment Transfer
Page down to view complete workflow history,
Requested by Beth tds, atts on 0(3,,22/20211 (W, < „ 3,6,
Department Stormwater Utility
Director Mark Jamison
Division Ian Shaw
Manager
Other
Reviewers
Assistant CM Sherman Stovall
Increase the following accounts:
Account Name
1 STORMWATER VEHICLE
PURCHASES
2 VICTORIA DRAINAGE
IMPROVEMENTS
3 TEMPLETON DRAINAGE
IMPROVEMENTS
Decrease the following accounts:
Account Name
1 FEES FOR PROFESSIONAL
SERVICES
2 SUPPLIES - GROUNDS
MAINTENANCE
3 SUPPLIES - STORM DRAINS
4 SUPPLIES -WATER QUALITY
5 VEHICULAR EQUIPMENT
Type: IntraDepartment
Fiscal Year: 2021
Assistant CM Yes
Approval?
City Mgr No
Approval?
Finance Dir. No
Approval?
Reason For To transfer excess funds from
Transfer operating expenses to Capital
Account for purchase of
Vehicles and Equipment and to
increase funding two Capital
Project Accounts which are
currently underfunded due to
changs in scope of projects.
Account Number Amount
SVP- 0000 -03- 530 - 3087 -9003 $200,000.00
VIS- 0000 -03- 530 - 3047 -9003 $34,143.00
TES - 0000 -03- 530 - 3043 -9003 $55,857.00
TOTAL $290,000.00
Account Number
SW2- 0000 -03- 530 - 3010 -2010
S W2- 0000 -03- 530 - 3010 -3002
SW2- 0000 -03- 530 - 3010 -3063
SW2- 0000 -03- 530 - 3010 -3069
SW2- 0000 -03- 530 -3010 -9010
TOTAL
View workflow details
Amount
$100,000.00
$30,000.00
$30,000.00
30,000
$100,000.00
$290,000.00
CECELIA F. NICCOY, CHIC
City Clerk
Angela O'Brien
Chief Strategy Officer
Roanoke, Virginia
Dear Ms. O'Brien:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkC roanokeva.gov
July 20, 2021
CECELIA T. WEBB, CHIC
Deputy City Clerk
This is to advise you that Anita J. Price has qualified as a member (Citizen -at- Large) of
the Youth Services Citizen Board to fill the unexpired term of office of John R. F. Lewis
that ended June 30, 2021; and for a three -year term of office commencing July 1, 2021
and ending June 30, 2024.
Sincerely,
�,� J. V?Ze,&V,
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Anita J. Price, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member (Citizen -at- Large) of the Youth Services Citizen Board, to fill the
unexpired term of office of John R. F. Lewis (Citizen -at- Large) ending June 30, 2021;
and for a three -year term of office, commencing July 1, 2021 and ending June 30, 2024,
according to the best of my ability. (So help me God.)
"ANITA PRICE
The foregoing oath of office was taken, sworn to, and subscribed before me by
Anita J. Price this day of X' 2021.
i
r
Brenda S. Hamilton, Clerk of the Circuit Court
By -, ,Clerk
CECELIA F. NICCOY, CHIC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkCroanokeya.gov
July 20, 2021
Nicole Ashby, Secretary
Mill Mountain Advisory Board
Roanoke, Virginia
Dear Ms. Ashby:
CECELIA T. WEBB, Ch1C
Deputy CitY Clerk
This is to advise you that Niki Voudren has qualified as the Zoo representative of the
Mill Mountain Advisory Board for a three -year term of office, commencing July 1, 2021
and ending June 30, 2024.
Sincerely,
J�f4 "-�- V?Ucj
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Niki Voudren, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as the Zoo representative of the Mill Mountain Advisory Board for a three -year
term of office, commencing July 1, 2021 and ending June 30, 2024, according to the
best of my ability. (So help me God.)
NIKI VOUDREN
The foregoing oath of office was taken, sworn to, and subscribed before me by
Niki Voudren this �_ day of 2021.
Brenda S. Hamilton, Clerk of the Circuit Court
By. , Clerk
CECELIA F. NICCOY, CHIC
City Clerk
Tina Carr, Secretary
Board of Zoning Appeals
Roanoke, Virginia
Dear Ms. Carr:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkCa roanokeva.gov
July 20, 2021
CECELI A T. WEBB, CHIC
Deputy Cite Clerk
This is to advise you that Betty Jean Wolfe has qualified as a member of Board of
Zoning Appeals for a three -year term of office, commencing January 1, 2022 and
ending December 31, 2024.
Sincerely,
� -tom '.�. V?ze�,Uj
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Betty Jean Wolfe, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Board of Zoning Appeals for a three -year term
of office, commencing January 1, 2022 and ending December 31, 2024, according to
the best of my ability. (So help me God.)
BETTY j N WOLFE
The foregoing oath of office was taken, sworn to, and subscribed before me by
Betty Jean Wolfe this �4 day of SJLq 2021.
Brenda S. Hamilton, Clerk of the Circuit Court
BY O� , Clerk
CECELIA F. NICCON', CN1C
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E-mail: clerkCa roanokeva.goy
July 20, 2021
Melissa Murray, Secretary
Roanoke Arts Commission
Roanoke, Virginia
Dear Ms. Murray:
CECELIA T. WEBB, CNIC
Deputy City Clerk
This is to advise you that Timothy Martin, Janet Carty and Victoria McNiff have qualified
as members of the Roanoke Arts Commission for three -year terms of office, each,
commencing July 1, 2021 and ending June 30, 2024.
Sincerely,
J—. V-�Ud&j
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Timothy Martin, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Arts Commission for a three -year
term of office, commencing July 1, 2021 and ending June 30, 2024, according to the
best of my ability. (So help me God.)
IMOTHY MARTIN
The foregoing oath of office was taken, sworn to, and subscribed before me by
Timothy Martin thiday o 2021.
Brenda S. Hamilton, Clerk of the Circuit Co rt
By Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Janet Carty, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Roanoke Arts Commission for a three -year term of office,
commencing July 1, 2021 and ending June 30, 2024, according to the best of my ability.
(So help me God.)
The foregoing oath of office was taken, sworn to, and subscribed before me by
Janet Carty this day of TO 2021.
Brenda S. Hamilton, Clerk of the Circuit Court
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Victoria McNiff, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Arts Commission for a three -year
term of office, commencing July 1, 2021 and ending June 30, 2024, according to the
best of my ability. (So help me God.)
°
I RIA MCNIFF
The foregoing oath of office was taken, sworn to, and subscribed before me by
Victoria McNiff this sf1' day of J (,�-e_ 2021.
Brenda S. Hamilton, Clerk of the Circuit Court
By , Clerk
CECELIA F. NICCOY
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E-mail: clerkCroanokeva.gov
July 20, 2021
Andrea Trent, Vice -Chair
Defined Contribution Board
Roanoke, Virginia
Dear Ms. Trent:
CECELIA T. WEBB, CMC
Deputy City Clerk
This is to advise you that Clarence Grier has qualified as an Ex- officio member to
replace Sherman Stovall, by position, on the Defined Contribution Board.
Sincerely,
4 44 j. J V ?C&j
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Clarence Grier, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as an Ex- officio member to replace Sherman Stovall, by position,
on the Defined Contribution Board according to the best of my ability. (So help me God.)
CLARENCE GRIER
The foregoing oath of office was taken, sworn to, and subscribed before me by
Clarence Grier this day of 2021.
Brenda S. Hamilton, Clerk of the Circuit Court
B
Y Clerk
Timothy R. Spencer
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 -1595
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
TELEPHONE 540 - 853 -2431
FAX 540- 853 -1221
EMAIL: cityatty@roanokeva.gov
July 19, 2021
Re: Request for closed meeting
Dear Mayor Lea and Council Members:
David L. Collins
Heather P. Ferguson
Laura M. Carini
Douglas P. Barber, Jr.
Kelsey M. Durkin
Assistant City Attorneys
This is to request that City Council convene a closed meeting pursuant to Sec. 2.2- 3711.A.7, Code of Virginia,
to consult with legal counsel and hear briefings by staff members or consultants pertaining to actual litigation,
where such consultation or briefing in open meeting would adversely affect the negotiating or litigating
posture of the public body.
With kindest personal regards, I am
Sincerely yours,
of fencer
City Attorney
LSC /l
c: Robert S. Cowell, Jr., City Manager
Cecelia F. McCoy, City Clerk
Star City Strong — Recovery & Resiliency
July 2GJ21
During the month of June 2021, Roanoke City Council and City Administration held a series of virtual
community conversations with nearly 100 stakeholders to discuss ways that the City could support
further recovery of the community from the impacts of COVID -19 and aid in supporting greater
resiliency for local residents, households, neighborhoods and businesses against similar shocks in the
future. The conversations focused on Infrastructure & Technology, Well- Being, Housing, Economic
Recovery, Education & Workforce and Community Development.
Star City Strong Phase 2 Focus Group — Infrastructure and Technology
June 16, 2021
Participants:
• Mayor Sherman Lea
• City Manager Bob Cowell
• Chief Strategy Officer Angie O'Brien
• Frank Smith (RVBA)
• Earl Eck (CircleGx)
• Mike McEvoy (WVWA)
• Jeremy Holmes (RVARC)
• Erin Burcham (RBTC)
The Mayor welcomed the focus group at 1:30 pm and City Manager Cowell provided a brief overview of
the Star City Strong effort, Phase 2, the role of the focus group and how the remainder of Phase 2 will
occur. City Manager Cowell then handed the meeting off to Mayor Lea who asked each of the
participants if they would briefly introduce themselves.
Mayor Lea initiated the conversation by asking the question:
In the area of technology, what do you consider to be the greatest weakness in our community as it
relates to economic recovery from COVID -19?
Project underway in combination with VT /Carilion — how to help improve health outcomes through the
use of technology combined with access to health care. This is especially pronounced in the
impoverished areas of our community. City of Roanoke services accommodate those living outside —
how does transportation and broadband limit these folks in gaining access to those services (expense,
logistics, etc.) — telehealth likely to play a greater role in addressing these issues. Need a firm
understanding of what the issues are to be able to select the proper technology /services, etc. Need to
be certain we have technology infrastructure that serves our community to address real issues.
Inadequate technology and support system for virtual learning — including lack of access to adequate
technology — relying on smart phones. Costs of access to the technology prohibitive to many. Need for
greater resources /infrastructure to serve the Innovation Corridor especially for those related to start-
ups. Need for collaborative work spaces, greater flexibility — workplace is likely to change — do our
resources match this? Difficult to retain talent in our area. Reliability and consistency of technology
services is lacking.
In the areas of transportation, water and wastewater, what do you consider the greatest challenges to
be?
Areas of City have older small- diameter water lines resulting in low pressure (poor fire protection) —
concentrated in NW /NE /SE need to help make safer and more user - friendly. Still some areas around
Cove Road and Richards Avenue that are not yet connected to public wastewater system. This is
resulting in some water quality issues due to failed septic systems. Infill housing /redevelopment
potential limited due to get utilities to the site. Sometimes this includes relocation of utilities which is
often cost - prohibitive — ability to help developer offset those utility connection costs. This may have
limited some of the vacant lots being further developed. Need to invest more on on -road bicycle
facilities — most of the easy work has been done — now need to look at hard things (such as on -road
separated bike lanes). Pedestrian safety concerns remain significant — need to make roads and
intersections safer. Transit viability — is ridership going to decline further due to health concerns with
crowds, etc. — does this mean we need to change how transit is delivered? Need to make transit
ridership experience more pleasant — shelters for example. Use of technology to convert certain transit
operations into an on- demand service. Greater focus on addressing the needs of choice riders. Adapt
to changes in commuting — less work commutes and more daily driving. Data and technology can with
investment supplant transportation.
In any of these areas what efforts or initiatives funded by American Rescue Act funds, do you believe
could be truly transformational for our community and why?
Opportunities to use technology to advance Smart Cities initiatives. Leverage technology to advance
objectives in the Innovation Corridor — especially spin- off /start -ups. Universal infrastructure that is
publically owned allows the maximum ability for connection and innovation versus continued
dependency on private parties to address every aspect of such a high- demand vital component of
technology — greater opportunity for universal service. Frontline technology and bio -tech workforce
preparation for existing residents — talent development /pipeline. Pursue full- spectrum of opportunity in
the Innovation Corridor. View the treatment plants as assets for innovation and business testing —
treating the plants as incubators for places to develop and test innovation — potential to partner with
VT. Select the "worst" stretch of road and use it as a demonstration of what is possible and use as a
launching pad for innovative ideas for other segments. Focus on transit - dependent folks to better their
options. Serve as a home -base for remote workers capitalizing on our high quality of life, low cost of
living, etc. Strengthen link between our region and Northern Virginia region where VT activity is taking
place — use technology and transportation to support connections and local associated needs. One can
have both —work in the northern Virginia industries but benefit from local quality of life, etc. — but our
tech and transportation need to be up to the task. People rediscovered their neighborhoods —
opportunities to capitalize on this — sidewalks, neighborhood centers, parks, etc.
City Manager Cowell thanked the participants for sharing and explained next steps and how the
information provided will be used by City staff and the Council.
The meeting adjourned at 2:50 pm
Star City Strong Phase 2 Focus Group — Well -Being
June 22, 2021
Participants:
• Council Member Joe Cobb
• City Manager Bob Cowell
• Chief Strategy Officer Angie O'Brien
• Janine Underwood
• Maureen Best
• Annette Lewis
• Rev. Dr. Amy Hodge
• Dr. Kris Tilley -Lubbs
• Abby Hamilton
• Mary Kate Bowser
• Richmond Vincent
Council Member Cobb welcomed the focus group at 12:30 pm and City Manager Cowell provided a brief
overview of the Star City Strong effort, Phase 2, the role of the focus group and how the remainder of
Phase 2 will occur. City Manager Cowell then handed the meeting off to Council Member Cobb who
asked each of the participants to briefly introduce themselves.
Council Member Cobb initiated the conversation by asking the question:
In the area of well -being for our residents, households and neighborhoods, what do you consider to
be the greatest weakness in our community as it relates to recovery from COVID-19?
On -going and generational poverty made worse with COVID. Still high number of uninsured in our
community. Opioid crisis pre- existed COVID and now has become even worse with increases in
overdoses and fatalities — in 2019 175 overdoses 30 fatalities, in 2020 450 overdoses 80 fatalities.
Increases in STI's (especially Hepatitis and Syphilis) in our community during Pandemic. Lack of access to
healthy and affordable food was issue pre - COVID — 300% increase in use of mobile markets. Lack of
participation in good economic opportunities. Transit and transit services — hours, timing, access, etc.
In the area of well- being, what do you consider the greatest challenges to be?
Mental health service demand increased dramatically during COVID — likely to continue post - COVID and
present in ways not before seen. Lack of hope among Black men. Older generations raising younger
children while they continue to struggle with their own health challenges. Anxiety and trauma among
youth in our community. Need for better conflict resolution among youth and young adults. Increased
need for resources for immigrant and refugees, including virtual and literacy education and general
assistance. Access to healthy and affordable food remains an issue — especially produce. Access to and
expense of child care. Lack of sense of belonging for many — can the community be better equipped to
address this — empowering community members to drive more of the solutions. Need to approach
everything multi - generational — to help youth likely will need to help adults and older adults. Youth
lacking view of opportunity —do they have a future in this community at this time and in the future? Lack
of role models and celebrations. Increase in domestic and gun violence.
Challenges for current employers in securing adequate workforce. How to increase access to work
opportunities?
in any of these, what efforts or initiatives funded by American Rescue Act funds, do you believe could
be truly transformational for our community and why?
Easily accessible and more mental health professionals — especially oriented toward youth with
increased accessibility across socio- economic lines. Multi- generational approach to interventions and
solutions — program RESTORE. Conflict resolution training. Wrap- around services for those seeking help.
Sustainable source of financial support. Crisis intervention. Recovery Housing. Solutions need to be
scaled to the size of the problems. Coordination of responses (mental health, substance use, etc.) Help
returning citizens — build on current services and increase opportunities for successful and sustainable
return to community. Coordinated so entry point does not matter — approach in community is
consistent, multi - generational and interconnected. Consistency in responses (trauma informed, multi -
generational), etc. Remove organizational barriers that may limit coordination or consistency.
Increased organizational and administrative capacity and resiliency — so the organizations are better
equipped to address needs. Shift from just responding to more planning and capacity building for area
non - profits. Translate SNAP match program by LEAP to work with food pantries as well. Paid staff to
support volunteer work force. Some need a physical space that would enable more programming and
opportunity. Bring community more into the mix — so they can be equipped to drive solutions.
Council Member Cobb suggested that it may be a good idea to try and convene this group again at a
later date to continue the conversation.
City Manager Cowell thanked the participants for sharing and explained next steps and how the
information provided will be used by City staff and the Council.
The meeting adjourned at 1:55 pm
Star City Strong Phase 2 Focus Group — Housing
June 24, 2021
Participants:
• Council Member Stephanie Moon - Reynolds
• City Manager Bob Cowell
• Chief Strategy Officer Angie O'Brien
• Kit Hale
• Rev. Dr. Amy Ziglar
• Evangeline Riche
• Karen Mason
• Lee Clark
• Betty Jean
• Angela Penn
• David Bustamante
• Andrew Raduly
• Rita Joyce
• Brian Clark
• Matt Crookshank
• Captain Russell Clay
Council Member Moon - Reynolds welcomed the focus group at 4:30 pm and City Manager Cowell
provided a brief overview of the Star City Strong effort, Phase 2, the role of the focus group and how the
remainder of Phase 2 will occur. City Manager Cowell then handed the meeting off to Council Member
Moon - Reynolds who asked each of the participants to briefly introduce themselves. Council Member
Moon - Reynolds initiated the conversation by asking the question:
In the area of housing, what do you consider to be the greatest weakness in our community as it
relates to recovery from COVID -19?
Unsustainable sales market — driven by interest rates and very low inventory. Lack of new residential
construction. Sales prices outstripping values. Housing affordability. Aging housing stock and the costs
of maintenance and upgrading. Inability to move from renter to homeowner — missing middle of
affordability. Temporary housing challenges associated with local hotel stays and long -term stays —
problematic in getting people placed in new housing. Deposit requirements and rents are increasing
and supply is in very short supply. Very limited options for purchase in the $100,000 - $200,000 range.
Connecting all the different housing options with the different types of housing that exists and the types
of programs designed to help. Lack of understanding of the consequences of forbearance on rent and
mortgage. Gaps in employment impact ability to secure mortgage loans.
In the area of housing, what do you consider the greatest challenges to be?
Threat of evictions looming. Housing Quality Inspections attached to federal funding is impacted by
spike in cost of materials making access harder. Substance use disorder and mental health issues are
further complicating housing situations. Only housing access may be in the form of substandard and
unsafe housing. Could be competing more with investors if prices keep rising.
In any of these, what efforts or initiatives funded by American Rescue Act funds, do you believe could
be truly transformational for our community and why?
Online central portal for landlords to help renters apply for assistance — system is currently based upon
the renter taking the initiative. Focus on keeping people in their existing housing — much more costly to
get them back into housing. Housing vouchers are outnumbering the number of available units. Strong
market is causing owners to sell rental properties which is resulting in temporary loss of housing for
renters. Wrap- around services accompanying housing services. Unite Us Platform to serve as one -stop
access to housing information. Bring substandard housing up to standard to increase inventory of
available quality housing. Stabilize neighborhoods — develop /support neighborhood centers. Acquire
properties to hand off to organizations that can convert to quality housing — land bank for example.
Repurpose buildings for use as affordable housing — for example hotels /motels. Develop a master plan
to establish priorities for use of funding. Rent to own options. Assess the current housing stock to
identify the land or homes that could be reclaimed and /or redeveloped into productive affordable
housing in the range that is missing — maybe even alternative forms — container housing, tiny homes,
etc. Proactive versus reactive. Re- establish neighborhood partnerships to strengthen relationships.
City Manager Cowell thanked the participants for sharing and explained next steps and how the
information provided will be used by City staff and the Council.
The meeting adjourned at 5:51 pm
Star City Strong Phase 2 Focus Group — Economic Recovery
June 22, 2021
Participants:
• Council Member Robert Jeffrey
• City Manager Bob Cowell
• Chief Strategy Officer Angie O'Brien
• Cyrus Pace
• Tommy Page
• John Hull
• Valerie Brown
• Tina Workman
• Matt Churchill
• Amanda Forrester
• Todd Marcum
• Brian Wells
• Doug Jackson
• Kat Pascal
• Jimmy Delgado
Council Member Jeffrey welcomed the focus group at 2:00 pm and City Manager Cowell provided a brief
overview of the Star City Strong effort, Phase 2, the role of the focus group and how the remainder of
Phase 2 will occur. City Manager Cowell then handed the meeting off to Council Member Jeffrey who
asked each of the participants to briefly introduce themselves.
Council Member Jeffrey initiated the conversation by asking the question:
In the area of our local economy, what do you consider to be the greatest weakness in our community
as it relates to recovery from COVID -19?
Availability of labor. Challenges for new start -ups to be able to secure labor so they may avoid opening
or establishing new businesses. Availability of real estate and infrastructure capacity. Lack of Black
ownership and limited opportunities limit impact on local economy. Not enough support for start -up
and small businesses — especially community support. Lack of investment around replacement
businesses and industries to replace lost businesses —this has left Roanoke (businesses and employees)
a bit more susceptible to impacts. Lack of available work force in the trades. Impact of violence in
portions of our community. Broadband Technology —availability and cost. Transit access —especially
along Williamson Road corridor. Vulnerability of local restaurant business.
In the area of economic recovery, what do you consider the greatest challenges to be?
Ability to rebuild conference businesses. Competition among communities for hospitality has increased
— more incentives being offered to land conference business. How can we return to full business and
productivity when not sure what future is — how to offset temporary risks —wage increases for part -time
employees for example. Need for funding temporarily to support live entertainment. Ability to return
local restaurants to market opportunity — maybe expand pay and benefits for workers. Cooperation
among all regional jurisdictions. Lack of statewide policy regarding congregate venues — causing issues
about return to these venues. Need for broader and smarter public health policy as it relates to these
types of venues. Minority owned businesses struggle more than many. Keeping new businesses viable.
Lack of traffic currently downtown will continue to limit economic recovery. Current cost of
construction — limiting new business development and redevelopment opportunities. Retaining talent
in our area and help them plug into local economy and opportunities — need to be more intentional
about this — internships, apprenticeships, etc.
In any of these, what efforts or initiatives funded by American Rescue Act funds, do you believe could
be truly transformational for our community and why?
Workforce development and training. Build community effort around supporting start -up and small
businesses. Investment in training in trades. Capitalize on the "renaissance of thinking and innovation"
that has taken place during COVID — how to link $ to the many good ideas that are out there.
Reinvigorate Roanoke as an entertainment center and venue — don't wait for market — drive the market.
Invest in livability and quality of life amenities to benefit attraction and retention. Expand broadband
services — focusing in NW and SE to create additional options and better costs. Remote worker
opportunities — high quality of life and low cost of living creates great opportunity to live and work. Use
the investment ($64.5m) to leverage another $100m by attracting private capital here. Better branding
and marketing. Access to local funds (revolving loan fund). Underwriting entertainment — consider both
acts and customers /tickets. Support business development — new businesses will support many other
uses and opportunities. Program more extensively (music, food trucks, etc.) to drive traffic to areas —
may need underwrite parts of these. Programming, accelerators, etc. needed to support co-
working /incubator spaces. Bring expats back home to invest here locally. Expanded air service through
ROA. Intentional focus on small businesses to grow and expand - $10k -$20k could make a huge
difference. Minority- focused incubators. Need to add recreation and outdoor facilities /amenities.
Remote worker incentives. Question — how are we different after we make this investment? Put this
question to the community so we can leverage this investment through a series of small actions
alongside our major investment. Remember short -term needs.
City Manager Cowell thanked the participants for sharing and explained next steps and how the
information provided will be used by City staff and the Council.
The meeting adjourned at 3:06 pm
Star City Strong Phase 2 Focus Group — Education & Workforce
June 24, 2021
Participants:
• Vice -Mayor Trish White -Boyd
• City Manager Bob Cowell
• Chief Strategy Officer Angie O'Brien
• Verletta White
• Kathleen Jackson
• Joslaine Machado Austin
• Melissa Mays
• Ssunny Shah
• Rob Leonard
• Carla James - Jackson
• Morgan Romeo
• Joe LaScala
• Marilyn Herbert - Ashton
• Siclinda Canty - Elliott
• Carole Tarrant
• Tom Landon
• Joyce Waugh
Vice -Mayor White -Boyd welcomed the focus group at 2:00 pm and City Manager Cowell provided a brief
overview of the Star City Strong effort, Phase 2, the role of the focus group and how the remainder of
Phase 2 will occur. City Manager Cowell then handed the meeting off to Vice -Mayor White -Boyd who
asked each of the participants to briefly introduce themselves.
Vice -Mayor White -Boyd initiated the conversation by asking the question:
In the area of Education and Workforce what do you consider to be the greatest weakness in our
community as it relates to recovery from COVID -19?
Post - graduate youth with limited access to job training and workforce development. Lack of awareness
of opportunities for workforce development. People are not taking advantage of training and workforce
development opportunities. Lack of reliable and affordable childcare — keeping women from returning
to the workplace. Transportation access and ease of use. People leaving our community to seek job
opportunities elsewhere. Public transit access outside of City limits. Lack of livable wages.
In the area of Education and Workforce, what do you consider the greatest challenges to be?
Cost of downtown parking for employees. Transportation and childcare. Awareness of opportunities.
Need to do better at marketing and raising awareness of the resources that are available. Lack of soft
skills in many applicants and candidates. Need skilled and technical workers but also need general
labor.
in any of these, what efforts or initiatives funded by American Rescue Act funds, do you believe could
be truly transformational for our community and why?
Raise awareness of career pathways and training opportunities at early age — offer wrap- around support
to enable folks to take advantage of training opportunities. Seek out public - private partnerships linking
schools to training providers aligned with career pathways. Make connections between young adults
and companies that are willing and able to offer training — for example, apprenticeship programs. Job
fairs for seniors. One -stop shop for job seekers to access information about job opportunities. On-
ramps to careers — apprenticeships and internships. Short -term training and stackable credentials.
Wrap- around services for job seekers, those in training and newly hired. Job shadowing. On -site (in
education settings) interviews. Intentional connections between education providers and work base
learning and needed jobs. Focus on raising awareness for businesses and for students so they can take
advantage of opportunities. Networking opportunities and practice interviews. Short -term education
and training opportunities to accelerate people into better jobs along a career path.
City Manager Cowell thanked the participants for sharing and explained next steps and how the
information provided will be used by City staff and the Council.
The meeting adjourned at 3:02 pm
Star City Strong Phase 2 Focus Group — Community Development
June 22, 2021
Participants:
• Council Member Vivian Sanchez -Jones
• City Manager Bob Cowell
• Chief Strategy Officer Angie O'Brien
• Elvir Berbic
• Pete Eshelman
• Dr. Liz Ackley
• Karen Pillis
• Lisa Spencer
• John Garland
• Luke Priddy
• Sunni Purviance
• Liz Belcher
• Landon Moore
Council Member Sanchez -Jones welcomed the focus group at 3:30 pm and City Manager Cowell
provided a brief overview of the Star City Strong effort, Phase 2, the role of the focus group and how the
remainder of Phase 2 will occur. City Manager Cowell then handed the meeting off to Council Member
Sanchez -Jones who asked each of the participants to briefly introduce themselves.
Council Member Sanchez -Jones initiated the conversation by asking the question:
In the area of community development (parks, recreation, neighborhood development, etc.), what do
you consider to be the greatest weakness in our community as it relates to recovery from COVID -19?
Small business impacts from COVID — especially restaurants, leaving them vulnerable as the community
goes through recovery. Poor physical design of current neighborhood centers — minimizes private
investment in these areas. Quality and access to parks and recreation services in proximity to residential
areas. Challenges with innovative ideas carried out by small businesses due to bureaucracy. Lack of
maintenance of parks and facilities. Perception of safety (perception that several areas of city are not
safe). Gun Violence and the impact upon perceptions about safety. Underfunded parks and recreation
system. Socio- economic weaknesses were made worse through COVID. Lack of and condition of
sidewalks —vital to connections to neighborhood centers and parks and play major role in social
interactions. Playground equipment needs replacement in many neighborhood parks. Quality of
facilities are not equal throughout City.
In the areas of parks, recreation, neighborhood development, what do you consider the greatest
challenges?
As activities return to normal still taking time to regain confidence that it is safe to participate — this can
lead to smaller crowds and therefore less benefit to vendors. Increased usage of parks and recreation is
taking a toll on maintenance. Need to invest in new outdoors amenities to reinforce regional brand.
High -use areas (such as Mill Mountain) need particular attention — as part of reinforcing the regional
brand. How to invest in long -term solutions not just short -term returns. How can we be innovative in
partnerships to leverage funds? Balance immediate need with visionary ideas. Need to take care of
what we have (parks, sidewalks, alleys, etc.) perhaps even more so than taking on new initiatives.
Backlog of drainage issues. Our physical environment in many neighborhoods presents poorly for youth
and their expectations. Move simple and cost - effective projects forward. Every solution needs to be
responsive to the needs of each neighborhood — authentic solutions. Project delivery capacity.
In any of these, what efforts or initiatives funded by American Rescue Act funds, do you believe could
be truly transformational for our community and why?
Focus on helping drive traffic /customers to the neighborhood centers. Place- making and physical
improvements in neighborhood center to support redevelopment and economic activity. Youth
recreation sports — especially in NW and SE areas of the City. Would like to see investments in target
areas enhanced. Continued expansion of greenways —to link neighborhoods. Parks and rec facilities
that are culturally appropriate. Expanded role of DRI in downtown to help provide positive
reinforcement in downtown. Multi -use design at parks —to accommodate events more readily (electric,
water, etc.). Large -scale event spaces — more River's Edge type investments in other parts of the City to
drive activity and interest in these areas. Strengthening neighborhood parks. Make it easier for local
groups and neighborhoods to do positive things in their neighborhoods. Build neighborhood leadership
capacity in neighborhoods. More event programming in neighborhood parks — doesn't have to be just
recreation or sports oriented events but rather cater to the specific needs of neighborhoods. Grocery
store in NW Roanoke — use to anchor neighborhood center. Leverage investments to lead to better
talent and business attraction. Blueway /river access and improvements. Implement Mill Mountain Trail
Plan update projects. Protected bike lane on Jefferson into Innovation Corridor. Update /Replace rec
centers and pools.
City Manager Cowell thanked the participants for sharing and explained next steps and how the
information provided will be used by City staff and the Council. More direct investment by city versus
transfers to non - profits and businesses.
The meeting adjourned at 4:42 pm
Star City Strong Phase 2 Focus Group — Board & Commission Leadership
June 28, 2021
Participants:
• Council Member Bill Bestpitch
• City Manager Bob Cowell
• Chief Strategy Officer Angie O'Brien
• Paula Prince
• Dr. Eli Jamison
• Lutheria Smith
• Braxton Neff
• Luke Priddy
• Anita Price
• Marianne Gandee
• Karen Michalski - Karney
Council Member Bestpitch welcomed the focus group at Noon and City Manager Cowell provided a brief
overview of the Star City Strong effort, Phase 2, the role of the focus group and how the remainder of
Phase 2 will occur. City Manager Cowell then handed the meeting off to Council Member Bestpitch who
asked each of the participants to briefly introduce themselves.
Council Member Bestpitch initiated the conversation by asking the question:
What do you see as the greatest challenge confronting the City in its recovery from the impacts of
COVI D -19?
Access to broadband. Availability and affordability of housing. Growing risk of homelessness due to
eviction. Equity and disparities. Access to living wage jobs. Access to transit options. Health inequities.
Lack of mental health services and general social services. Job skills and competencies.
What do you think the primary objectives or goals should be in the use of the American Rescue Plan
Act funds?
Support individuals and families. Seek the greatest return on one -time investments for individuals and
the entire City. Long -term resiliency. Sustainable investments — don't build what we can't maintain.
Increase capacity of existing programs and offerings. Address any immediate needs that exist — mental
health, substance use, violence, etc. Inclusive and equitable —address disparities and inequities.
How do you believe we could invest the funds so as to result in transformational change in the
community?
Leverage ARPA funds with existing CIP projects —for example use ARPA for HVAC portion of a building
project — freeing funds up to do more capital. Clearinghouse of resources, so all know what is available.
Funds for 211 to maintain data base — also need more employees — people need to know more about
what 211 offers. Neighborhood centers —focus community services here as well. Anything that can
break the cycle of poverty. Upgrades to libraries to expand community service options. Look at what is
currently working in the community and invest to scale up. Upgrade recreation centers to expand
community service options. Invest in accessibility (websites, neighborhood centers, etc. Small business
assistance — also incubators and accelerators. Enhance transit connections to job centers. Sidewalk
upgrades. Affordable high - quality child care to help keep women in the workforce. Investments in
youth sports. Greater access to fresh and healthy food. Repair and replace parks and recreation
facilities and equipment. Expand airport. Invest in youth entrepreneurial /career pathways awareness.
Invest in welcoming aspects of community. Opportunities for young adults - post -high school —
education, job placement, job training, etc.
City Manager Cowell thanked the participants for sharing and explained next steps and how the
information provided will be used by City staff and the Council.
The meeting adjourned at 1:15 pm
Star City Strong Phase 2 Focus Group — City Leadership
June 30, 2021
Participants:
• City Manager Bob Cowell
• Chief Strategy Officer Angie O'Brien
• Brian Mann
• Tim Spencer
• Steve Martin
• Chief Sam Roman
• Michael Clark
• Rob Ledger
• Chris Chittum
• Mark Jamison
• Sheila Umberger
• Amelia Merchant
• Robyn Schon
• Trevor Shannon
• Clarence Grier
• Vanessa Bohr
City Manager Bob Cowell welcomed the focus group at 8:00 am and provided a brief overview of the
Star City Strong effort, Phase 2, the role of the focus group and how the remainder of Phase 2 will occur.
City Manager Cowell initiated the conversation by asking the question:
What do you think the primary objectives or goals should be in the use of the American Rescue Plan
Act funds?
Infrastructure. Economic Development Challenges. Job Opportunities. Build in resiliency against similar
future conditions. Help bolster small businesses. Retain high - growth opportunities /businesses to help
diversity workforce and economic opportunities. Support families. Seek collaboration in providing relief
and response. Seek greatest return on one -time investment. Address immediate needs. Sustainable.
Advance neighborhood centers — especially use of economic and infrastructure. Stormwater
infrastructure. Solar /EV opportunities and infrastructure. Violence prevention — support efforts to help
prevention and intervention. Opportunities to collaborate within the organization as a leadership team
to maximize benefit. Support mentoring programs with private parties such as construction. Advance
on equity. Collaborate specifically with RCPS to maximize benefit. GROW — mentoring and ROTEC focus
on construction management and combined and linked with Community College — focused on pathways
for at -risk youth. Opportune time to look at Franklin County vo -tech program as a model for area — 8"
grade center focusing on career pathways — partnership with educators and those working in the field.
If you were provided $1 million for a single initiative or project to help in the COVID -19 recovery, what
would that initiative or project be? $10 million?
Direct economic relief to small businesses in the community — grants — focused especially on downtown
and hospitality. Address homelessness and transient members of the community — especially in
downtown. Mental health services. Help evolve law enforcement response to mental health needs.
Disparity SWaM Coordinator and Disparity (in purchases) study. Fleet and Facilities apprentice program.
SWaM bonding /insurance support. Litter crews supporting returning citizens —with supportive or
wraparound services. Skilled trades workforce development. Make a difference beginning at Middle
School age — giving youth hope and opportunity — mentorships, career pathways, support, etc. Expand
opportunities at Belmont Library — helps address disparities in the SE. Leverage where really good work
is going on to do even more to address disparities. Establish a "deal- closing" fund that is focused on
opportunities in job training, apprenticeships, small business support, minority entrepreneurships, etc.
Incentives for remote worker programs. Acquisition of key resources —for example purchase land for
future economic opportunities. Business coaching program —for example having an architect or
contractor on retainer to get small businesses the professional expertise they would benefit from —
others would be for business support in management, marketing, etc. Belmont nhood and NW — site
acquisition and feasibility for grocery store development — subsidize operations? More internal
leadership training opportunities for staff to help "deepen the bench" — would help with succession
planning. Increase awareness of local government as a career pathway. Increase availability of safe and
affordable housing. Incentives to businesses to hire locally. Partner with Carilion to advance the bio-
medical research institute even further. Use funds to employ the homeless and transients to help with
litter patrol, etc. Build outreach capacities in Fire -EMS to help build resiliency in community —for
example in vaccine clinics — orienting toward community safety not just reacting to emergencies.
Emergency management planner —to help businesses and business districts build resiliency with
continuity of operations plans, etc. Document management and routing software and website and the
digital services that are available — open data portals, easier services, etc. Expand broadband to rec
centers and fire stations. Use ARPA to fund capital to avoid issuance of debt. Address our long- standing
needs we have been unable to address in the past (pools, rec centers, etc.) Transit improvements —
electric buses, shelters, expand the time notification system, etc.
City Manager Cowell thanked the participants for sharing and explained next steps and how the
information provided will be used by City staff and the Council.
The meeting adjourned at 9:02 am
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
No. 42099 - 071921.
A RESOLUTION authorizing the acceptance of funding for the Multi Jurisdictional Special
Drug Prosecutor's office from the Compensation Board of the Commonwealth of Virginia and
authorizing the acceptance, execution, and filing of appropriate documents to obtain such funds.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts funding for the regional drug prosecutor's office
in the total amount of $120,146 from the Compensation Board of the Commonwealth of Virginia
through June 30, 2022, with a local match of $76,230.
2. The City Manager is hereby authorized to accept, execute, and file on behalf of the
City of Roanoke any and all documents required to obtain such funding. All such documents to be
approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may be
required in connection with the acceptance of the foregoing funding or with such project.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
No. 42100 - 071921.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
for the Regional Drug Prosecutor Grant, amending and reordaining certain sections of
the 2021 -2022 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2021 -2022 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Regular Employee Salaries
35- 150 - 4523 -1002
$ 129,902
City Retirement
35- 150 - 4523 -1105
21.187
401 Health Savings Match
35- 150- 4523 -1117
1,299
FICA
35 -150- 4523 -1120
9,938
Medical Insurance
35- 150- 4523 -1125
16,128
Dental Insurance
35- 150 - 4523 -1126
744
Life Insurance
35- 150- 4523 -1130
1,741
Disability Insurance
35- 150 - 4523 -1131
437
Telephone
35- 150- 4523 -2020
1,000
Administrative Supplies
35- 150 - 4523 -2030
4,000
Training and Development
35- 150 - 4523 -2044
4,000
Other Rental
35- 150 - 4523 -3075
6,000
Revenues
Regional Drug Prosecutor FY22 -State
35- 150 - 4523 -4524
120,146
Regional Drug Prosecutor FY22 -Local Match
35- 150 - 4523 -4525
76,230
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
G ➢a M
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: July 19, 2021
Subject: Acceptance of Funding for Drug Prosecutor Position
I concur with the recommendation from Donald S. Caldwell, Commonwealth's
Attorney, to accept funding from the Commonwealth of Virginia Compensation
Board in the amount of $120,146 with the City providing local match funding in
the amount of $76,230. 1 further recommend adopting the accompanying
budget ordinance to establish revenue estimates for $120,146 in the Grant
Fund and $76,230 in local match, to transfer local match funding from the
General Fund - Transfer to Grant Fund account in the amount of $75,027 and
the Grant Fund - Local Match Account in the amount of $1,203, and to
appropriate funding totaling $196,376 per attachment 1 into accounts to be
established by the Director of Finance.
(;::: --------- r -----
Robert S. Cowell, .Jr.
City Manager
Distribution: Council Appointed Officers
Amelia Merchant, Director of Finance
�MpNWEALT�' OF VIRG�NI
O �
DONALD S. CALDWEL
(-OMMONWEALTH'S ATTORNEY
CITY OF ROANOKE
OFFICE OF • • ATTORNEY
315 CHURCH AVENUE
ROANOKE, VIRGINIA 24016
July 19, 2021
Honorable Sherman P. Lea, Sr., Mayor
Honorable Patricia White -Boyd, Vice -Mayor
Honorable William D. Bestpitch, Council Member
Honorable Joseph L. Cobb, Council Member
Honorable Stephanie Moon Reynolds, Council Member
Honorable Vivian Sanchez -Jones, Council Member
Honorable Robert L. Jeffrey, Jr., Council Member
Dear Mayor Lea and Members of City Council:
Subject: Acceptance of Funding for Drug Prosecutor
Background:
AREA Cox 540 TEL. No. 853 -2626
FAX 853 -1201
Federal funding was made available to the Commonwealth of Virginia to be
used for the development of several Multi Jurisdictional Special Drug
Prosecutors statewide. The positions were developed to coordinate
prosecutorial efforts among independent jurisdictions, reduce fractional and
duplicate prosecutions, enhance the recovery of criminal assets, and utilize
federal, state and local resources to assure maximum prosecutorial
effectiveness and to provide specialized prosecutorial resources to the regional
drug enforcement effort. The Commonwealth's Attorneys of Craig County,
Franklin County, Roanoke County, and the Cities of Roanoke and Salem applied
on October 9, 1987, to the Commonwealth's Attorneys' Services Council, the
State agency responsible for the administration of the grant money, to fund a
Multi-jurisdictional Special Drug Prosecutor. City Council accepted the Multi -
Jurisdictional Special Drug Prosecutor Grant in April, 1988, and a full -time
Special Drug Prosecutor was hired in July, 1988. Annual re- application for this
funding is required.
Considerations:
On April 15, 1994, funding for the Drug Prosecutor's Office was transferred
from the Commonwealth's Attorneys' Services Council to the Compensation
Board. The Compensation Board approved funding for the Drug Prosecutor in
the amount of $120,146 effective ,July 1, 2021, and funding will continue
through .June 30, 2022. A local match is required. The local match is $76,230
e in the
for a total funding of $196,376. Fundnd n9 local
numberrOlS250 193110 -9535)
General Fund - Transfer to Grant Fu
and City Manager Contingency (01- 300 - 9410- 2199).
Recommended Action:
Authorize the application for the Grant and accept funding from the
Commonwealth of Virginia Compensation Board in the amount of $120,146
with the City providing local match funding in the amount of $76,230.
Authorize the City Manager to execute the
All such hI documents to
be beviewed
funding from the Compensation Boa
and approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish revenue estimates for
$120,146 in state grant funds and $76,230 in local match, to transfer local
match funding from the General Fund Transfer to Grant Fund account, and to
appropriate funding totaling $196,376 per attachment 1 into accounts to be
established by the Director of Finance.
DSC:skm
c: Robert S. Cowell, .Jr., City Manager
Timothy Spencer, City Attorney
Amelia C. Merchant, Director of Finance
Cecelia F. McCoy, City Clerk
Troy A. Harmon, Municipal Auditor
Respectfully submitted,
1
Donald S. Caldwell
Commonwealth's Attorney
2
TOTAL $196,376
Attachment 1
Program Accounts
1002
Regular Employee Salaries
$129,902
1105
City - Retirement
$21,187
1117
401H Health Savings Account
$ 1,299
1120
FICA
$ 9,938
1125
Medical Insurance
$16,128
1126
Dental Insurance
$ 744
1130
Life Insurance
$ 1,741
1131
Long Term Disability Ins.
$ 437
3075
Other Rental
$ 6,000
2020
Telephones
$ 1,000
2030
Administrative Supplies
$ 4,000
2044
Training and Development
$ 4,000
TOTAL $196,376
Strategic Plan for Roanoke Neighborhood Advocates
Effective: June 2021
Executive Summary
Roanoke City Council established the Roanoke Neighborhood Advocates (RNA)
committee in August 2003 to, among other things, encourage the growth in number and capacities,
of wide varieties of neighborhood organizations. The committee replaced the former Roanoke
Neighborhood Partnership Steering Committee, which was abolished as part of a restructuring of
city departments related to housing and neighborhood services.
Council appointed seven members to the Advocates Committee and gave those seven the
task of selecting six more members for a total Committee membership of thirteen. Since that time,
those numbers have been reduced to five Council - appointed members and four RNA - appointed
members. The RNA is charged with fulfilling certain duties and responsibilities in Resolution
36397 - 061603 adopted June 16, 2003 and Nos. 41545- 090319, adopted September 3, 2019 and
41642 - 121619, adopted December 16, 2019 by Roanoke City Council.
The committee has laid out the following plan fulfill its mission and purpose and expects
to modify the plan as more information becomes available to the committee through its outreach
to neighborhoods and neighborhood groups.
MISSION
The mission of the Roanoke Neighborhood Advocates (RNA) is to unify residents, community
partners, and the City of Roanoke for the purpose of fostering engaged neighborhoods.
PURPOSE AND GOALS
The purpose of the RNA can be divided into three pillars: Advocate, Empower and Inform. RNA
will carry out this work through the duties and responsibilities outlined in the Resolution creating
the RNA, which are to:
• Create, develop, implement, and maintain a strategic plan that directs the activities of the
RNA to develop, grow, and promote the neighborhoods of Roanoke, and amend, modify,
or adjust such business plan from time to time;
• Advise City Council and City administration annually concerning existing and proposed
public policies affecting the vitality of neighborhoods and neighborhood -based
organizations;
• Inform neighborhood -based organizations and the public of existing and proposed public
policies and activities that support neighborhoods and neighborhood -based organizations;
• Advise and counsel neighborhood -based organizations in establishing, developing, and
expanding their organization, administrative, and advocacy capacities in the promotion of
their neighborhoods;
Oversee the administration of the Neighborhood Grant Program, including the creation,
establishment, and implementation of criteria and qualifications for the award of funds
under the Neighborhood Grant Program; and
• Assist and collaborate with the Neighborhood Services Coordinator for the City in the
outreach and support to neighborhoods and neighborhood -based organizations by serving
as a liaison to neighborhood groups and providing comments and recommendations
regarding needs, events, and activities in neighborhoods.
The RNA's Strategic Plan constitutes a blueprint for building on the goals set forth in
Roanoke's Vision 2021 -2040 Comprehensive Plan and the City's various neighborhood plans with
the aim of creating diverse neighborhoods where citizens of all ages are safe and where residents
have knowledge about issues and the wherewithal to make their voices heard by government.
Strategies for Accomplishing Goals
RNA will meet monthly and divide responsibilities among its members according to ability
and availability. RNA will provide direction to the Neighborhood Services Coordinator and the
Office of Neighborhood Services in order to work with City employees to accomplish the goals.
A. Measurements for Goals
RNA will report annually to City Council on how it is accomplishing its goals. RNA will set
quantifiable benchmarks for its goals by creating action items with deadlines. RNA will review its
action items and deadlines at each monthly meeting.
B. Breakdown of Goals and Actions by Category
Category 1: Maintaining, Updating, and Reporting Progress on the RNA Strategic Plan
• Goal 1: Establish an overall plan of operation
o Strategy: Create, develop, implement and maintain a Strategic Plan that directs the
activities of the organization toward effective advocacy on behalf of the
neighborhoods of Roanoke.
■ Action: Revise the strategic plan every three years.
■ Action: This document, which shall be called a working document because
plans must be adjusted and must evolve, addresses this goal.
■ Action: Seek Council, City employee, and neighborhood leader input into
the strategic plan.
Goal 2: Oversee preparation of an annual State of the Neighborhoods Report to City
Council and have the report meet requirements of the City's Vision 2021 -2040
Comprehensive Plan.
o Strategy: Present an annual State of the Neighborhoods Report to City Council by
May of each year. (NH A10 requires: Develop indicators for neighborhood health
and sustainability. NII Al l requires: Involve neighborhood organizations, civic
groups, and businesses in the development and implementation of neighborhood
plans.)
Action: RNA members will become familiar with neighborhood plans by
reading the plans and by attending public forums for the plans. When plans
are being revised for adoption as part of the City's Comprehensive Plan,
interact with the planning process and ensure that adequate resources are
available and directed toward the democratic acquisition of legitimate
neighborhood input regarding issues of self - determination.
■ Action: RNA members, in conjunction with the Office of Neighborhood
Services, will attend neighborhood forums and events in order to become
familiar with the neighborhoods and neighborhood groups as well as the
activities and needs of Roanoke's neighbors.
o Strategy: Oversee and encourage the establishment and use of indicators by the
Roanoke Department of Planning, Building and Development, based on nationally
recognized criteria, which measure the overall health and vitality of each Roanoke
neighborhood and, by extension, the overall health and vitality of the City of
Roanoke.
Action: In collaboration with City administration and additional public and
private local, regional, state and national resources, develop and or adopt
healthy community indices, and establish and implement methodologies to
collect data sufficient to support annual State of the Neighborhoods Report
conclusions.
Category 2: Outreach to Neighborhoods and Interactions with Neighborhood Organizations
RNA will identify issues within neighborhoods and collaborate with other RNA members
to determine if these issues exist within other areas of the City. RNA will bring these concerns to
the attention of City Council, so they may notify the City Departments that may aid in resolving
the issue, including the City Attorney for legislative change.
The Neighborhood Grant program offers organizations the opportunity to creatively solve
issues they see within their neighborhood.
3
RNA will empower neighborhood organizations with the means to achieve agenda items
their neighborhood would like to carry out — such as neighborhood signs, bus stops, street- scaping,
or ways to improve neighborhoods.
• Goal 1: Assist and work with the Office of Neighborhood Services in recruitment of
volunteers, outreach and support to neighborhoods and neighborhood organizations by
serving as a liaison to neighborhood groups by regularly attending neighborhood meetings,
being involved in community projects, trainings, or other activities and providing written
feedback and recommendations about needs, events, and activities in neighborhoods
o Strategy: have each RNA member be assigned as liaison to RNA for specific
neighborhood groups.
■ Action: The RNA member is to contact his or her organizations and
establish a time to visit with the groups to explain the Roanoke
Neighborhood Advocates group and its mission.
Category 3: Transfer of Information from Neighborhoods to Governmental Groups
RNA will identify independent opportunities for improvement within the City with regard
to neighborhood vitality.
RNA will assist in strengthening and acknowledging the efforts of neighborhood
organizations. The Awards Ceremony is an opportunity to recognize these efforts.
• Goal 1: Advise City Council and city administration concerning existing and proposed
public policies affecting the vitality of neighborhoods and neighborhood organizations
(reporting annually, and possibly quarterly, council members attend RNA meetings).
o Strategy: Research ongoing and proposed Council and Administration policy
initiatives affecting the health and vitality of Roanoke's neighborhoods and
neighborhood organizations. Utilizing healthy community indices, and with
significant public input, prioritize results according to overall net effect on
neighborhoods and neighborhood organizations and submit recommendations to
Council and Administration.
■ Action: Engage neighborhood residents to determine most important
initiatives and corresponding concerns.
■ Action: Deliberate, with focus on well -being of all Roanoke neighborhoods,
and create advisory recommendations.
o Strategy: Review and assess the existing, but underutilized, formal advocacy
procedure that allows all citizens equitable access to RNA advocacy process.
Advocacy process was intended to ensure that any citizen may bring any issue
11
before the RNA. Agreement by the RNA that an issue is of significant importance
to the health and vitality of all Roanoke neighborhoods mandates that RNA begin
formal advocacy actions relative to the issue brought before it.
• Action: Review and revise as needed the procedural guidelines for advocacy
process.
■ Action: Review and revise as needed the public information procedure to
notify citizens of trending advocacy requests.
■ Action: Review and revise as needed the established advocacy protocol to
govern advocacy activities.
• Goal 2: Advise the Office of Neighborhood Services concerning neighborhoods and
neighborhood organizations.
o Strategy: Encourage broader neighborhood participation.
o Strategy: Facilitate institutional partnerships to focus on community goals.
o Strategy: Emphasize the importance of community building and the creation of
social capital.
■ Action: RNA will maintain a social media and internet presence for the
communication of information and connection of neighborhood
organizations.
■ Action: RNA will work with the Office of Neighborhood Services
Coordinator to accomplish this Goal.
Category 4: Capacity Building and Transfer of Information to Neighborhoods
The Neighborhood Grant program offers organizations the opportunity to creatively solve
issues they see within their neighborhood. RNA will work with the City to identify eligible groups
and publish the list of eligible neighborhood organizations.
RNA will work with the City to develop an accessible Grant application process.
RNA will provide information about the Grant program and the awards to the
neighborhood organizations.
RNA will aid eligible neighborhood organizations in the Grant application process and in
the execution of approved Grant projects.
RNA will develop initiatives to help neighborhoods grow capacity, solidarity and
independence.
Wi
RNA will offer solutions to issues identified by the neighborhoods, by working with the
City Department. RNA will identify larger issues that span across the City and multiple
organizations.
• Goal 1: Advise neighborhoods concerning existing and proposed public policies affecting
the vitality of neighborhoods and neighborhood organizations.
o Strategy: Stay abreast of government action that affects neighborhoods and
neighborhood organizations in particular.
o Strategy: Use a variety of communication methods to spread information to
neighborhood -based organizations and the public.
■ Action: Maintain an internet presence, use media and social media, and
assign RNA members to monitor and implement communication strategies.
• Goal 2: Advise neighborhood -based organizations in building their organizational,
administrative and advocacy capacities.
o Strategy: Improve the organizational structure and leadership development of
neighborhood- based organizations.
■ Action: Identify and disseminate best - practices, organizational structure
and leadership development models for neighborhood -based organizations.
■ Action: Identify and offer certified organizational structure and leadership
development training and education programs to all neighborhood -based
organizations.
• Goal 3: Provide oversight and support of the Neighborhood Development Grant Program.
o Strategy: Provide funding for neighborhood organizations to undertake self -help
projects and build capacity and leadership within their respective organizations.
■ Action: Develop Grant application review criteria.
• Grants are to be considered against the City's Vision 2040 plan.
• Grant criteria must include performance measurements.
• Grants are open to all organizations whose primary focus is on
neighborhoods or whose project significantly impacts the overall
improvement of a neighborhood.
31
Action: Conduct an annual grants training, open to all organizations and
advertised so as to attract new organizations interested in funding
opportunities to assist in their neighborhood improvement efforts.
■ Action: Develop a sub - program for Grant funding for small projects.
This strategic plan shall be effective June 1, 2021 through May 31, 2024, or until all goals are
complete, whichever comes sooner.
7
q CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: July 19, 2021
Subject: Consideration to Re -Name Lee Plaza
Background:
At the request of the City Council, the Equity and Empowerment Advisory Board
(EEAB) initiated a process to consider the renaming of Lee Plaza and to prepare
a recommendation to Council. The Plaza is located on Church Avenue, S.W.
between the Municipal and Commonwealth buildings, identified as Official Tax
Map No. 101 2104 (Lee Plaza).
Prior to 2020, Virginia State Code specifically allowed localities to erect
monuments or memorials for any war or conflict, including "Confederate or
Union monuments or memorials of the War Between the States (1861- 1865)."
Section 15.2-1812, Code of Virginia (1950), as amended (prior to 2020). State
Code specifically restricted localities from removing such monuments or
memorials.
In 2020, the General Assembly adopted Chapter 1 101 , Virginia Acts of
Assembly, (2020 Session) (Act), to amend Section 15.2 -1812 to specifically
authorize localities to "remove, relocate, contextualize, or cover any such
monument or memorial on the locality's public property." Section 15.2 -1812
(A), Code of Virginia (1950), as amended. Before taking such action, a local
governing body must publish notice of its intent to remove, relocate,
contextualize, or cover a monument or memorial and set a public hearing not
less than 30 days after publication of the notice at which public hearing
interested persons may present their views to the local governing body.
Following the public hearing, the local governing body may vote to take such
action. If the local governing body votes to remove, relocate, contextualize, or
cover the monument or memorial, the local governing body "shall first, for a
period of 30 days, offer the monument or memorial for relocation and
placement to any museum, historical society, government, or military
battlefield." Section 15.2 -1812 (B). Thereafter, the local governing body shall
have sole authority to determine the final disposition of the monument or
memorial. The Act became effective on duly 1, 2020.
On ,July 6, 2020, City Council adopted Resolution No. 41794-070620 to express
its intent to remove the Lee Monument from Lee Plaza and authorized a public
hearing for August 17, 2020, at 7:00 p.m., or as soon thereafter as the matter
can be reached, or at some later date and time as the City Manager determined.
On March 4, 2021, the EEAB held a public hearing to receive suggestions for the
renaming of Lee Plaza. During the months of March and April the board
received additional nominations for name suggestions via phone and email. On
May 7, 2021 - May 14, 2021 a survey was conducted including the top choices
between a person or a concept to complement the efforts of the public hearing
and other received suggestions. Survey participants were asked to choose
between "Henrietta Lacks Plaza ", "Sherman Lea Plaza ", "Star City Plaza ", or
"Freedom Plaza ". The survey results identified "Henrietta Lacks Plaza" and "Star
City Plaza" the top choices for a name and concept. "Henrietta Lacks Plaza"
received the highest number of votes overall.
In the .July 1, 2021 Equity and Empowerment Advisory Board meeting, the Board
passed a motion to recommend "Henrietta Lacks Plaza ", if the intent is to name
the Plaza in honor of a person, "Star City Plaza ", if the intent is to name after a
concept.
Considerations:
Pursuant to Resolution No. 37976 - 121707 regarding the City Policy for the
naming of City buildings, streets, parks, and other facilities, the EEAB
recommends that Lee Plaza be re -named "Henrietta Lacks Plaza" or "Star City
Plaza"
Recommended Action:
City Council should request staff to prepare Resolution to re -name Lee Plaza to
"Henrietta Lacks Plaza" or "Star City Plaza" for consideration and adoption at an
upcoming Council meeting.
--- - - - V7-' --------- - - - - --
Robert S. owell, fir.
City Manager
Distribution: Council Appointed Officers
Is GHE
■
I
RDST SW
U)
W
01-
Z
O
Is GHE
■
I
RDST SW
U)
W
01-
Z
Is GHE
■
I
RDST SW
01-
-10
0^
6
CL
0.7
Z
4
LM
ff-711
11T� IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
No. 42101 - 071921.
A RESOLUTION authorizing the acceptance of the Child Abuse and Neglect Prevention Program
grant extension to the City of Roanoke ( "City ") by the Virginia Department of Social Services ( "VDSS ")
in the amount of $18,761; and authorizing the City Manager to execute any documentation required to
accept such grant extension on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City hereby accepts the Child Abuse and Neglect Prevention grant extension (Grant
Extension) in the amount of $18,761, by the VDSS, with a local in -kind match in the amount of $3,525 to
be provided by the City and a cash match in the amount of $1,165 to be provided by the City, until
October 1, 2021, for the first quarter of the fiscal year 2022, in connection with the Parenting Little Ones
Program, such Grant Extension to be used for the purpose of providing parenting classes with classroom
and in -home components to parents of children 0 -5 years old identified by the City of Roanoke
Department of Social Services, and Blue Ridge Behavioral Health and Intercept Youth Services as at risk
of abusing and neglecting their children, and for the payment of certain other costs and expenses, all as
more particularly set forth in the City Council Agenda Report dated July 19, 2021.
2. The City Manager is hereby authorized to execute and file, on behalf of the City, the
Grant Extension agreement with the VDSS and all necessary documents required to accept the Grant
Extension. All documents shall be upon form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may be
required in connection with City's acceptance of this Grant Extension.
ATTEST:
0-t!4C.(.(.4► �J .
City Clerk
R -Child Abuse & Neglect Prevention Program grant extension.(7.19.21)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
fi\� No. 42102- 071921.
AN ORDINANCE to appropriate funding from the Virginia Department of Social
Services for the Child Abuse and Neglect Prevention Program Grant, amending and
reordaining certain sections of the 2021 -2022 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2021 -2022 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Program Activities
35- 630 - 5246 -2066
Revenues
Child Abuse Prevention FY20 — Federal PT 35- 630 - 5246 -5246
Child Abuse Prevention FY20 — State 35- 630 - 5246 -5247
Child Abuse Prevention FY20 — Local 35- 630 - 5246 -5248
18,791
8,798
8,798
1,165
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
04e�J.-. Yn&d6y_
City Clerk.
CITY COUNCIL AGENDA REPORT
g' d
To: Honorable Mayor and Members of City Council
Meeting: July 19, 2021
Subject: Child Abuse and Prevention Program Grant
Background:
Beginning in January 2014, the City of Roanoke Department of Social Services
(DSS) partnered with Blue Ridge Behavioral Health (BRBH) and Intercept Youth
Services to develop a parent program for parents at risk of abusing and /or
neglecting their children. This parenting initiative includes a classroom and in-
home practice component and is focused primarily on parents with children
ages 5 to 12 years old.
The City of Roanoke's DSS was awarded a Child Abuse and Neglect Prevention
Program grant for fiscal year 2021, and VDSS is extending that agreement until
October 1, 2021, for the first quarter of fiscal year 2022. This grant will
continue to provide parenting classes with an in -home component to 45+
parents of children 0 -5 years old identified by DSS as at risk of abusing and
neglecting their children. The program is entitled "Parenting Little Ones." The
award is for $18,761 and will be used to pay for the classroom and in -home
components, translators for parents with limited English proficiency, bus passes
to assist families with transportation to the class, and child care while the
parents attend the class.
This award requires a 25% match of local funds. The total match is $4,690 for
this extension of one quarter; $3,525 is in -kind and the remaining $1,165 is a
cash match which can be provided from the Grant Matching account.
Recommended Action:
Accept the Child Abuse and Neglect Prevention Program grant extension and
authorize the City Manager to execute the grant agreement and any necessary
documents required to accept the grant, to be approved as to form by the City
Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the Grant Fund for $18,761, transfer $1,165 cash match from the grant match
account and appropriate funding in the same amount into accounts to be
established by the Director of Finance in the Grant Fund.
- -- - - - -- - -------- - - - - --
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
W. Brent Robertson, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Finance
Steven W. Martin, Director of Human /Social Services
K
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
No. 42103- 071921.
A RESOLUTION authorizing the acceptance of the 2021 National League of Cities Equitable
Economic Mobility Initiative (EEMI) planning grant; and authorizing the City Manager to execute
and file, on behalf of the City, any documents required to obtain such funds.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City of Roanoke hereby accepts funding for the 2021 National League of Cities
EEMI planning grant in the total amount of $25,000 with no local match required.
2. The City Manager is hereby authorized to accept, execute, and file on behalf of the
City of Roanoke any and all documents required to obtain such funding. All such documents to be
approved as to form by the City Attorney, all as more fully set out in the Agenda Report dated July
19, 2021.
3. The City Manager is further directed to furnish such additional information as may be
required in connection with the acceptance of the foregoing funding or with such project.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
0 No. 42104 - 071921.
AN ORDINANCE to appropriate funding from the National League of Cities'
Institute
for Youth, Education &
Families (YEF) for the Equitable
Economic Mobility
Initiative
Grant, amending and
reordaining certain sections of the
2021 -2022 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2021 -2022 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees for Professional Services
Revenues
National League of Cities - EEMI
35- 310 - 2145 -2010 $ 25,000
35- 310- 2145 -2145 25,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
ca� J-- Y-X�
City Clerk.
i� AGENDA
• REPORT
To: Honorable Mayor and Members of City Council
Meeting: July 19, 2021
Subject: Acceptance of a National League of Cities Grant Award
Background:
"For over twenty years, the National League of Cities' (NLC) Institute for Youth,
Education & Families (YEF Institute or Institute) has transformed how municipal
leaders envision their roles in improving outcomes for all children, youth, and
families in their communities; as the NLC continually focuses on its overall
efforts of improving the quality of life for citizens in cities, towns, and villages.
NLC's Equitable Economic Mobility Initiative (EEMI) intends to catalyze municipal
action to expand economic mobility for residents while eliminating
longstanding racial inequities." (Portions taken from the National League of
Cities' web site.)
The NLC's EEMI has selected the City of Roanoke (City) for participation in a
planning grant and technical assistance process in which the City will study the
impacts of COVID -19 on unemployment and underemployment in Roanoke, and
how to properly address those impacts. (Underemployment refers to citizens
who are employed, but income is not sufficient to provide them with basic
necessities.)
Considerations:
City Council action is needed to accept the 2021 NLC planning grant award. The
planning grant total is $25,000 and will include technical assistance. The grant
will study the ALICE population and how that population has been impacted by
job loss or loss of working hours due to COVID -19. (ALICE is an acronym for
Asset Limited, Income Constrained, Employed, and refers to households whose
income is more than the Federal Poverty Level, but less than the cost of living
for the respective area.) The grant will further study the employment needs
along Roanoke's Innovation Corridor, and how the unemployed and
underemployed can properly prepare for current and future jobs created by new
investment in Roanoke's biotech industry.
Recommended Action:
Accept the grant as described above and authorize the City Manager to execute
any documents necessary to receive such award, with such documents to be
approved as to form by the City Attorney. Adopt the accompanying budget
ordinance to establish a revenue estimate in the Grant fund of $25,000 from
the NLC YEF Institute.
?f (�
---------------------------
Robert S. Cowell, Jr.
City Manager
Attachment
Distribution: Council Appointed Officers
W. Brent Robertson, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Finance
Marc Nelson, Economic Development Director
2
I�?C
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
No. 42105 - 071921.
A RESOLUTION authorizing the acceptance of the Virginia Homeless Solutions Program
Grant ( "Grant ") to the City of Roanoke ( "City ") by the Virginia Department of Housing and
Community Development ( "VDHCD ") in the amount of $80,498; authorizing the City of Roanoke to
be the fiscal agent for distribution of the grant proceeds; and authorizing the City Manager to execute
any documentation required to accept the Grant on behalf of the City, including the Memorandum of
Understanding with the Council of Community Services.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the Virginia Homeless Solutions Program Grant
by the VDHCD in the amount of $80,498, with a local in -kind match in the amount of $20,000 to be
provided by the City for the Central Intake program, and a local in -kind match in the amount of
$10,000 to be provided by the Council of Community Services, such proceeds to be used during the
term of the Grant, beginning July 1, 2021, and ending June 30, 2022, all as more particularly set
forth in the City Council Agenda Report dated July 19, 2021. The Grant will be used by the City and
the provider agencies to assist eligible households experiencing homelessness to obtain and maintain
housing, upon the terms as more particularly set forth in the above referenced City Council Agenda
Report.
2. The City of Roanoke is authorized to be the primary fiscal agent for this Grant,
and shall be responsible for distributing the Grant proceeds to the provider agencies for services
provided to the eligible households as more particularly set forth in the above referenced City
R- Homeless Solutions Grant.(10.10.19)
Council Agenda Report.
3. The City Manager is hereby authorized to execute and file, on behalf of the City, the
Grant agreement with the VDHCD and all necessary documents required to accept the Grant, and the
Memorandum of Understanding with the Council of Community Services which is performing the
services under the Grant. Such documents shall be substantially similar in form to the documents
attached to this report and upon form approved by the City Attorney.
4. The City Manager is further directed to furnish such additional information as may be
required in connection with the City's acceptance of this Grant.
ATTEST:
•
J-- wutAt
City Clerk.
R- Homeless Solutions Grant.(7.19.21)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
No. 42106 - 071921.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
Department of Community Development for the Virginia Homeless Solutions Program,
amending and reordaining certain sections of the 2021 -2022 Grant Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2021 -2022 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Regular Employee Salaries
35- 630 - 5451 -1002
$ 33,299
City Retirement
35- 630 - 5451
-1105
5,519
401 H Health Savings Match
35- 630 - 54511
-1117
325
FICA
35- 630 - 5451
-1120
2,500
Dental Insurance
35- 630 - 5451
-1126
358
Life Insurance
35- 630 - 5451
-1130
422
Disability Insurance
35- 630 - 5451 -1131
91
Medical Insurance
35- 630 - 5451
-1180
8766
Council of Community Services
35- 630 - 5451
-5618
29,218
Revenues
VA Homeless Solutions FY22
35- 630 - 5451
-5451
80,498
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
1 _.e- - ,A•
City Clerk.
., Robb,
$..
r .w CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: July 19, 2021
Subject: Virginia Department of Housing and Community Development -
Virginia Homeless Solutions Program (VHSP) Grant Award
Background:
As the grantee, the City of Roanoke received notification on duly 1, 2021 of
award from the Virginia Department of Housing and Community Development
(DHCD) in the amount of $80,498 through the Virginia Homeless Solutions
Program (VHSP) grant. The VHSP grant is a state and federally funded program
through the State General Fund and the federal Emergency Solutions Grant
(ESG). These funds will support Continuum of Care (CoC) strategies and
homeless services and prevention programs aimed at reducing the number of
individuals /households who become homeless; shortening the length of time
an individual or household is homeless; and reducing the number of
individuals /households that return to homelessness.
These funds will be distributed as follows: City of Roanoke Central Intake
($51,280) and the Council of Community Services planning activities ($29,218).
The City will be serving as fiscal agent for these funds and entering into a
contractual agreement with the Council of Community Services to provide such
planning services, per the attached memorandum of understanding. These
funds must be expended or obligated during the award period of .July 1, 2021
tojune 30, 2022.
Grantees are required to provide a 25% community -wide match with local or
private funds for the entire DHCD -VHSP award amount. Match
contributions /types for this grant include: the City of Roanoke is providing
$20,000 of "in- kind" office space contribution for the Central Intake program
and the Council of Community Services is providing an in -kind match of
$10,000.
Recommended Actions:
Authorize the application and accept the Department of Housing and
Community Development VSHP grant in the amount of $80,498 and authorize
the City Manager to execute the grant documents associated with this funding,
and a Memorandum of Understanding with the Council of Community Services,
such documents to be substantially similar in form to the documents attached
to this report. All documents shall be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $80,498 and to appropriate the same amount to expenditure
accounts to be established by the Director of Finance in the Grant Fund.
------------ W --------
Robert S. Cowell, fir.
City Manager
Distribution: Council Appointed Officers
W. Brent Robertson, Asst. City Mgr. for Community Development
Amelia C. Merchant, Director of Finance
Steven W. Martin, Director of Human and Social Services
Matthew R. Crookshank, Human Services Administrator
F
GRANT AGREEMENT
VIRGINIA HOMELESS SOLUTIONS PROGRAM
Program Year 2021 -2022
22 -VHSP -016
This Grant Agreement is made by and between the Virginia Department of Housing
and Community Development ( "DHCD "), and City of Roanoke ( "Grantee ") for the
period July 1, 2021 to June 30, 2022 in the amount of $80,498. Included in the amount
is $80,498 in state general funds to be expended for outreach, emergency shelter
operations, targeted prevention activities, rapid re- housing activities,
centralized /coordinated entry, CoC /LPG planning, HMIS, and /or administration as
indicated in the DHCD approved budget. Also included is $0 in federal funds to be
expended for rapid re- housing and /or administration expenses incurred July 1, 2021 —
March 31, 2022. Rapid re- housing activities are to be divided according to the chart
below.
Rapid Re- housing
Allocation
State Rapid Re- housing
$0
Federal Rapid Re- housing
$0
The Grantee was identified as part of the community's emergency response system to
homelessness in the 2020 -2022 Homeless and Special Needs Housing (HSNH) Virginia
Homeless Solutions Program (VHSP) renewal application submitted by the lead agency (or
designee) of the continuum of care (CoC) or balance of state local planning group (LPG).
Activities funded through this grant will be provided at the Grantee location(s) identified in
DHCD's Centralized Application Management System (CAMS).
DHCD administers the Commonwealth of Virginia's homeless services resources through
the VHSP. The Grant, which is the subject of this Agreement, is comprised of state funds
through State General Fund appropriations and an allocation from the United States
Department of Housing and Urban Development (HUD) authorized under the Emergency
Solutions Grant for federal fiscal year 2021; the federal grant number is E21 DC510001 and
the Catalog of Federal Domestic Assistance (CFDA) number is 14.231. The Grant is subject
to the terms, guidelines and regulations set forth in the 2020 -2022 Homeless and Special
Needs Housing Guidelines document, any subsequent amendments, the CoC /LPG proposal
as amended through negotiations with DHCD, the DHCD approved Grantee budget, HUD
regulations 24 CFR Part 576, as amended, which are incorporated by reference as part of
this Agreement, the laws of the Commonwealth of Virginia and federal law.
I. Scope of Services
The VHSP goals are to assist households experiencing homelessness to quickly
regain stability in permanent housing and to prevent households from becoming
homeless. This funding will support coordinated community -based activities that
are designed to reduce the overall length of homelessness in the community, the
2021 - 2022 VHSP Grant Agreement 1 of 8
number of households becoming homeless, and the overall rate of formerly
homeless households returning to homelessness.
VHSP funds may be used for one or more of the following activities as detailed in
the HSNH guidelines and must coincide with the year one request submitted by
the CoC /LPG lead agency and approved by DHCD:
• Outreach
• Centralized or Coordinated Assessment/Entry System
• Targeted Prevention
• Emergency Shelter Operations
• Rapid Re- housing
• CoC Planning
• HMIS
• Administration
II. Conditions
A. Service Provision
The Grantee is responsible for coordination of VHSP activities with other
CoC /LPG VHSP Grantees and mainstream resources. The Grantee must
assure non - duplication of services with other VHSP Grantees.
B. Reimbursement
Funds are disbursed on a reimbursement based on payment dates.
Grantees must submit remittances in DHCD's Centralized Application and
Management System (CAMS) and be able to provide documentation that
the work and services occurred within the grant period and the expenses
were paid appropriately by the Grantee. Grantees may elect to submit
remittances on a monthly or bi- monthly basis, the chart below reflects
monthly submission dates. The option selected should be adhered to
throughout the year. Supporting documentation must clearly indicate the
period for which the reimbursement is requested.
Payment Period
Remittance Submission Timeframe
July 1 -31, 2021
August 1 -31, 2021
August 1 -31, 2021
September 1 -30, 2021
September 1 -30, 2021
October 1 -31, 2021
October 1 -31, 2021
November 1 -30, 2021
November 1 -30, 2021
December 1 -31, 2021
December 1 -31, 2021
January 1 -31, 2022
January 1 -31, 2022
February 1 -28, 2022
February 1 -28, 2022
March 1 -31, 2022
March 1 -31, 2022
April 1 -30, 2022
April 1 -30, 2022
May 1 -31, 2022
May 1 -31, 2022
By June 5, 2022
2021 - 2022 VHSP Grant Agreement 2 of 8
June 1 -30, 2022 (projection) I By June 5, 2022
A. Reporting
Grantees must submit reports as required by DHCD. Such reports may
include, but are not limited to, outcomes and performance reports. Any
required reports and their due dates will be announced by DHCD along with
any relevant instruction. Submission of reports implies approval from the
executive director and is considered final. DHCD reserves the right to
withhold reimbursement payments if the Grantee fails to submit the reports.
Year -End Report
The Grantee must submit a year -end report no later than the fifth day of July
2022.
B. Continuum of Care Participation
Grantees must actively participate in the Homeless Management
Information System (HMIS) and regional continuum of care or balance of
state local planning groups. In addition, Grantees must assure full
participation in annual point -in -time and housing inventory counts.
C. Accounting
The Grantee must adhere to Generally Accepted Accounting Principles
(GAAP). The Grantee shall establish and maintain separate accounts within
its existing accounting system or set up accounts independently. The
Grantee shall record in its accounting system all grant payments received
pursuant to the grant and all other match funds provided for, accruing to, or
otherwise received on account of the grant.
All costs charged to the grant shall be supported by properly executed
payrolls, timesheets, contracts, or vouchers evidencing in proper detail the
nature and propriety of the charges. All checks, payrolls, contracts,
vouchers, or other accounting documents pertaining in whole or in part to
the grant shall be clearly identified, readily accessible, and separate and
distinct from all other such documents. Such documents shall reside at the
offices of the grantee.
D. DHCD Notification
Grantee must notify DHCD of any potentially illegal act, such as misuse of
grant funds or fair housing violations, immediately upon knowledge of such
act. In addition, Grantee must notify DHCD should any other local, federal
or state agency uncover evidence of any potentially illegal act.
Grantee must notify DHCD if there is a change in agency management
and /or fiscal personnel. Failure to do so will constitute a finding and may
result in repayment of funds by the Grantee, the de- obligation of current
funding and the preclusion of future funding.
2021 - 2022 VHSP Grant Agreement 3 of 8
A. Audit
All grantees, sub - grantees, CHDOs, and sub - recipients, localities,
developers, or any other organizations that receive funding during a
specific program year are required to submit one of the following financial
documents: Financial Statement * *, Reviewed Financial Statement
prepared by an independent Certified Public Accountant (CPA), Audited
Financial Statement prepared by an independent CPA or an 2 CFR 200
Subpart F Audit (Single Audit) prepared by an independent CPA. Please
see the table below to determine which document your organization is
required to submit.
The threshold requirements outlined below are the minimal standards
required by DHCD. We strongly encourage all organizations receiving
funds from DHCD to undertake the highest level of financial management
review to ensure practices and procedures are fully examined and
evaluated.
Threshold Requirement
Document
Total annual
Financial Statement prepared by
expenditures <$100,000 —
organizations **
regardless of source
Total annual
Reviewed Financial Statement prepared
expenditure between
by an Independent Certified Public
$100,001 and $300,000 —
Accountant (CPA)
regardless of source
Total annual expenditures
Audited Financial Statement prepared by
> $300,000 — regardless
an Independent CPA
of source
Federal expenditures
2 CFR 200 Subpart F Audit - prepared
>$750,000
by an Independent CPA
* *Does not require preparation by a CPA
Entities shall file the required financial document in the Centralized
Application and Management System (CAMS) within nine (9) months after
the end of their fiscal year or 30 (thirty) days after it has been accepted
(Reviewed Financial Statement, Audited Financial Statement, and 2 CFR
200 Subpart F Audit only) - whichever comes first.
2021 - 2022 VHSP Grant Agreement 4 of 8
The full DHCD Audit Policy, including an explanation of the specific
document requirements, can be found online at:
http://www.dhcd.virginia.gov/images/DHCD/DHCD—Audit—Policy.pdf.
A. Compliance
Grantees with outstanding audit findings, IRS findings, DHCD monitoring
findings or other compliance issues are not eligible to receive allocations.
DHCD will work with all interested parties toward the resolution of
unresolved matters, where appropriate.
B. Maintenance of Records
Records shall be readily accessible to DHCD, appropriate state and federal
agencies, and the general public during the course of the grant agreement
and shall remain intact and accessible for five years thereafter. The
exception is in the event that any litigation claim or audit is started before
expiration of the five year period, the records shall be retained until such
action is resolved.
C. Costs Incurred Prior To Grant Agreement Execution
No costs incurred prior to the start of the contract period shall be eligible for
reimbursement with grant funds, unless incurred costs are authorized in
writing by DHCD.
D. Expenditure Review
DHCD will monitor expenditure rates to ensure state resources are
maximized. Failure to expend funds proportionately throughout the
contract period may result in the de- obligation of funds. DHCD reserves
the right to de- obligate funds at any time during the contract period and
reallocate as deemed appropriate within the CoC /LPG or statewide based
on compliance, performance, need, and available funding.
E. Termination, Suspension, Conditions
If through any cause, the Grantee fails to comply with the terms, conditions
or requirements of the contract documents, DHCD may terminate or
suspend this Agreement by giving written notice of the same and specifying
the effective date of termination or suspension at least five (5) days prior to
such action.
In the case of contract violation by the Grantee, DHCD may request that all
or some of the grant funds be returned, even if the Grantee has already
expended the funds. The Grantee agrees to return such funds as requested
by DHCD within 30 days of the written request.
2021 - 2022 VHSP Grant Agreement 5 of 8
A. Subsequent Contracts
The Grantee shall remain fully obligated under the provisions of the Grant
Agreement notwithstanding its designation of any subsequent or third
parties for the undertaking of all or part of the activities for which the Grant
assistance is being provided to the Grantee.
The Grantee agrees to ensure that any contractor or subcontractor who is
not the Grantee shall comply with all the lawful requirements of the Grantee
necessary to ensure that the project for which this assistance is being
provided under this Agreement are carried out in accordance with the
Grantee's Assurances and Certifications.
B. Default
A default is any unapproved use of grant funds. Upon due notice to the
Grantee of the occurrence of any such default and the provision of a
reasonable opportunity to respond, DHCD may take one or more of the
following actions:
(1) direct the Grantee to submit progress schedules for completing
approved activities;
(2) issue a letter of warning advising the Grantee of the default,
establishing a date by which corrective actions must be completed and
putting the Grantee on notice that more serious actions will be taken if the
default is not corrected or is repeated;
(3) direct the Grantee to suspend, discontinue or not incur costs for the
affected activity;
(4) require the Grantee to reimburse DHCD for costs inappropriately
charged to the program;
(5) other appropriate action including , but not limited to, any remedial
action legally available, such as affirmative litigation seeking declaratory
judgment, specific performance, damages, temporary or permanent
injunctions and any other available remedies.
No delay or omissions by DHCD in exercising any right or remedy
available to it under the Agreement shall impair any such right to remedy
or constitute a waiver or acquiescence in any Grantee default.
C. Conflict of Interest
Grantees shall ensure that the provision of any type or amount of assistance
may not be conditional on an individual's or family's acceptance or
occupancy of housing owned by the grantee, the sub - grantee, a parent
organization, or subsidiary. Grantees /sub - grantees, parent organizations,
or subsidiaries may not administer rapid re- housing or prevention
assistance and use the assistance for households residing in units owned
by the grantee /sub - grantee, parent organization, or subsidiary.
2021 - 2022 VHSP Grant Agreement 6 of 8
Individuals (employees, agents, consultants, officers, or elected or
appointed officials of the grantee or sub - grantee) may not both participate
in decision - making related to determining eligibility and receive any
financial benefit. This financial benefit may not be received by the specific
individual, any member of his /her immediate family or a business interest.
The restriction applies throughout tenure in the position and for a one -year
period following tenure.
A. Religious Influence
The Grantee may not engage in inherently religious activities, such as
worship, religious instruction, or proselytization as part of the programs or
services funded under VHSP. If an organization conducts these activities,
then they must be offered separately, in time or location, from the programs
or services funded under VHSP and participation must be voluntary for
program participants.
I. Additional Assurances
A. Grantee will give the DHCD, the Comptroller, HUD and any other authorized
state or federal representatives access to and the right to examine all
records, books, papers, or documents related to the Grant.
B. In accordance with federal law, grantee will provide that no person shall be
discriminated against on the basis of race, color, religion, sex, or national
origin, in any phases of employment or in any phase of service delivery.
II. Additional Certifications:
The Grantee certifies that it will comply with the following:
(a) Freedom of Information Act (5 U.S.0 552) and Virginia Freedom of
Information Act;
(b) Virginia Fair Employment Contracting Act;
(c) Fair Housing Act (42 U.S.C. 3601 -20), and implementing measures
under:
- 24 CFR 100 (discriminatory conduct under Fair Housing Act);
- Executive Order 11063 and regulations at 24 CFR 107 (preventing
discrimination on basis of race, color, creed, or national origin);
- 24 CFR Part 8 (prohibiting discrimination against handicapped
individuals);
- Title VIII of Civil Rights Act of 1968 as amended (prohibiting
discrimination based on race, color, national origin, religion, sex,
familial status [including children under the age of 18 living with
2021 - 2022 VHSP Grant Agreement 7 of 8
parents or legal custodians, pregnant women, and people securing
custody of children under the age of 18], and disability)
(e) Age Discrimination Act of 1975 (42 U.S.C. 6101 -07) and implementing
regulations at:
- 24 CFR 146 (nondiscrimination on basis of age in HUD programs);
- Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794);
(f) 24 CFR 574.320 (Federal rent standards for rental assistance, requiring
rents to be charged no greater than appropriate Fair Market Rent levels);
(g) 24 CFR Part 35 (Federal lead -based paint provisions, requiring visual
inspections and stabilization of paint before commencement of occupancy);
(h) Adhere to Executive Orders 11625, 12432, and 12138, that Grantee
must make efforts to encourage participation of minority and women -owned
business enterprises in connection with funded activities;
- Encourage participation of locally -owned enterprises in connection
with funded activities;
(i) McKinney -Vento Homeless Assistance Program Regulations;
(j) Anti - lobbying Certification;
(k) Drug Free Workplace.
If requested by DHCD:
A Grantee that is a unit of local government agrees to assume the status of
a responsible Federal official under the National Environmental Policy Act
(NEPA) of 1969 and other provisions of Federal law as specified at 24 CFR
58 and 58.5 and agrees to comply with these NEPA regulations.
1. All Grantees that are not units of local government agree to assist DHCD in
carrying out 24 CFR 58 and 58.5.
2021 - 2022 VHSP Grant Agreement 8 of 8
The Agreement is hereby executed by the parties on the date set forth below their
respective signatures as follows:
Virginia Department of Housing and Community Development
Pamela G. Kestner,'Acting Deputy Director
07/01/2021
Date
City of Roanoke
Signature
Name (printed or typed)
Title
Date
2021 - 2022 VHSP Grant Agreement 9 of 8
Memorandum of Understanding
Between the City of Roanoke and the Council of Community Services
The Blue Ridge Continuum of Care (CoC) is the lead entity for the Department of Housing and
Community Development (DHCD), Virginia Homeless Solutions Program (VHSP). The agencies
listed below are entering into a Memorandum of Understanding (MOU) to provide for
coordination activities, project evaluation, CoC application activities, developing a CoC system,
training related to the emergency crisis response system, and VHSP compliance activities.
History of the Relationships
The Council of Community Services (Council) provides strong leadership for organizations and
individuals in the areas of planning, information, and referral services to improve the quality of life
in our communities. The Council was established to promote the welfare of the Roanoke Valley
community through the provision of a forum for the expression and the study of community needs;
the survey and evaluation of resources available; the improvement of existing resources; and the
establishment of new resources.
The City of Roanoke has partnered with the Council to deliver strategic planning to the CoC since
2006. Since that time we have collaborated on numerous projects to align our community outcomes
with federal and state plans addressing homelessness.
II. Development of the Application
The City of Roanoke, in collaboration with community partner agencies developed the DHCD-
VHSP grant application to include a planning component. Planning processes create a mechanism
to incorporate and coordinate key events throughout the year such as 1) the CoC's grant
applications to the U.S. Department of Housing and Urban Development and to DHCD; 2) the
annual Point -in -Time Count and Survey of the Homeless; 3) use of HMIS and other data tracking
tools to track system -level outcomes; 4) service coordination tools. The planning process results in
clearly defined roles and responsibilities for each part of the system. The planning process increases
collaboration among providers and better positions the CoC to be competitive for funding
opportunities locally and at the state and federal levels.
Ill. Roles and Responsibilities
The roles and responsibilities of partner agencies have been identified as follows:
City ofRoanoke will:
1. Serve as fiscal agent for the sub - recipient contract award totaling $29,218.
2. Review and monitor monthly invoices for payment to the Council.
3. Provide co- leadership in carrying out the responsibilities of the MOU partner agency.
4. Attend training directly related to the implementation provisions of this MOU.
Council of Community Services will:
1) Action: Provide quarterly updates on DHCD -VHSP funded agencies at BRICH and CoC
meetings.
Deliverables:
• Collect monthly information from DHCD -VHSP funded agencies to include data
quality and timely spending of project funds.
• Share reports at the CoC and BRICH meetings on a quarterly basis.
2) Action: Execute quarterly HELPS meetings.
Deliverables:
• Organize and maintain partner list for HELPS communications.
• Create and distribute monthly agendas and minutes.
• Facilitate meetings.
• Track attendance.
3) Action: The completion and timely submission of the DHCD grant application and renewal
paperwork, in conjunction with CoC Lead.
Deliverables:
• Co -write the DHCD grant application with CoC Lead and VHSP recipients
• Assist with submitting the full application every two years, which includes gathering
required supplemental documentation and completing narrative descriptions. Next
complete application due spring 2022.
• Assist with submitting the renewal paperwork every two years, which includes
gathering required supplemental documentation and completing narrative descriptions.
Next renewal due date is spring 2023.
4) Action: Increase community awareness of CoC work as well as share available funding
opportunities that support the CoC mission.
Deliverables:
• Share local, state, and federal information related to homelessness and CoC work
through multiple media outlets such as the BRICH and CCS websites, CCS and CoC
Facebook pages, CoC Facebook group, as well as other available media outlets.
• Research and share funding opportunities through communication channels
identified above.
• Continue to develop information and communication channels through website and
social media updates. Draft press releases as needed.
5) Action: Create and implement C'oC orientation and service mapping documents.
II-IivorakIt -Q•
• Develop inventory list of CoC services.
• Create final documents.
• Create community resource guides with contact information for various CoC
programs.
• Develop PowerPoint presentation and other orientation documents for new CoC and
BRIC'II members.
6) Action: Conduct community needs assessment to evaluate service gaps and plan resource
allocations.
• Research tools available through MUD and other resources.
• Develop and complete needs assessment.
• Identity system gaps and next steps.
• Create final report document and present findings to the BRICI I.
IV. Timeline
The grant period for this collaborative effort coincides with the DIICD -VIISP grant period
beginning July 1. 2021 to ,Tune 30, 2022. This project may be renewed at one -year intervals based
on availability of funding.
V. Termination
This Memorandum may be terminated by the City of Roanoke or the Council of Community
Services at any time. for any cause. or no cause. upon sixty (60) days prior written notice signed on
behalf of the terminating party.
Approval:
WC the Undersigned have read and agree with this MOU. Further, we have revievred the portion of
the proposed pro "ject budget pertaining to the collaborative effort described herein and approve it.
Robert S. Cowell, City" Manager
C'ith of Roanokc
NIt
Anne Marie Green. President
Council of Community Services
Date
3
r IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
No. 42107 - 071921.
A RESOLUTION authorizing acceptance of the FY2020 Continuum of Care ( "CoC ") Grant
Award ( "Grant ") to the City of Roanoke from the U.S. Department of Housing and Urban
Development ( "HUD "), in the amount of $51,393, and authorizing the City Manager to execute any
documents required to accept the Grant on behalf of the City, including the Memorandum of
Understanding with certain provider agency.
BE IT RESOLVED by the Council of the City of Roanoke that:
The City of Roanoke hereby accepts the FY2020 CoC Grant Award from HUD, in the
amount of $51,393, with a cash match by the Council of Community Services in the amount of
$15,500, for a total award of $66,893, to be used for the Continuum of Care Planning activities, all
as more particularly described in the City Council Agenda Report dated July 19, 2021.
2. The City Manager is hereby authorized to execute any and all requisite documents
required to accept the grant, and a Memorandum of Understanding with the Council of Community
Services which is performing the services under the Grant, such documents to be substantially
similar in a form to the documents attached to July 19, 2021, City Council Agenda Report. All
documents shall be approved as to form by the City Attorney.
ATTEST:
City Clerk
R -HUD Continuum of Care Grant Award -COC Planning - FY2020 (7.19.21)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
No. 42108 - 071921.
AN ORDINANCE to appropriate funding from the United States Department of
Housing and Urban Development for the Continuum of Care (CoC) Planning Grant,
amending and reordaining certain sections of the 2021 -2022 Grant Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2021 -2022 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees For Professional Services
Travel Expense
Grant Local Match
Revenues
CoC Planning FY22 - Federal
CoC Planning FY22 - CCS
35- 630 - 5437 -2010
$ 48,893
35- 630 - 5437 -2044
2,500
35- 630 - 5437 -3165
15,500
35- 630 - 5437 -5450 51,393
35- 630 - 5437 -5451 15,500
Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
(?_U� J_- MeAt
City Clerk.
a ;
COUNCIL CITY
To: Honorable Mayor and Members of City Council
Meeting: July 19, 2021
Subject: 2020 HUD Continuum of Care (CoC) Grant Award - CoC Planning
Background:
The Continuum of Care ( "COC ") is a group consisting of service providers,
neighboring localities, including the City of Roanoke, and homeless /formerly
homeless individuals, whose role is to develop a long -term strategic plan and
manage a year -round planning effort that addresses the identified needs of
homeless individuals and households; the availability and accessibility of
existing housing and services; and the opportunities for linkages with
mainstream housing and services resources.
On .January 29, 2021, the U.S. Department of Housing and Urban Development
(HUD) released the FY 2020 CoC program non - competitive grant awards. These
Continuum of Care (CoC) grants will help end homelessness and provide
critically needed support to local programs on the front lines of serving
individuals and families experiencing homelessness. The City of Roanoke
received $51,393 for CoC Planning activities.
The HUD CoC Planning grant will help provide planning, monitoring and
evaluation services to the CoC and the Blue Ridge Interagency Council on
Homelessness ( BRICH), which serves as an advisory agency to the CoC, and
provide oversight to the CoC, as required by HUD. This project will engage the
CoC and the BRICH in strategic planning to increase focus on prevention of
homelessness and rapid re- housing. It will increase accountability through
adoption of community wide standards, program monitoring, and data
collection for reporting progress against objectives and standards in the
strategic business plan. This level of oversight will increase our ability to meet
HUD's national objectives. The project will provide written reports, monitoring
and evaluation of HUD programs and assist in the development of subsequent
HUD annual CoC grant applications.
The Council of Community Services (CCS) is providing $15,500 cash match and
documentation of match will accompany each request for reimbursement.
Recommended Actions:
Accept the HUD Planning grant in the amount of $51,393 and the Council of
Community Services cash match in the amount of $15,500. Authorize the City
Manager to execute the grant documents associated with this funding, and
authorize the City of Roanoke to serve as the fiscal agent for such grant. All
documents shall be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $66,893 and to appropriate the same amount to Fees for
Professional Services in an account to be established by the Director of Finance
in the Grant Fund.
--------------------------------
Robert S. Cowell, fir.
City Manager
Distribution: Council Appointed Officers
W. Brent Robertson, Assistant City Manager for Community Development
Steven Martin, Director of Human and Social Services
Amelia C. Merchant, Director of Finance
Matthew R. Crookshank, Human Services Administrator
2
Q�QPPtMEN7D�yoG�
G9B'1k DE -4000
April 6, 2021
Mr. Robert Cowell
City Manager
City of Roanoke
215 Church Avenue SW, #364
Roanoke, Virginia 24011
Dear Mr. Cowell:
U. S. Department of Housing and Urban Development
Richmond Field Office
600 E. Broad Street, Floor 3
Richmond, VA 23219 -1800
1 -800- 842 -2610
SUBJECT: Processing Your FY2020 Continuum of Care (CoC) Grant Agreements
Congratulations on the final selection of the City of Roanoke for renewal grant funding under
the FY 2020 Continuum of Care (CoC) program. These one -year awards will support your program,
further contributing to our national effort to end homelessness.
Only those projects listed in the attached agreements are funded. HUD's total
funding obligation for these grants is $240,887, allocated between the funded projects, within those
projects, and between budget line items, as outlined within each respective agreement.
I have enclosed two copies of the Grant Agreement that constitute the agreement between the
City of Roanoke and HUD. Please sign both copies and return them to this office within two weeks
of receipt of this letter. When they are received, HUD will sign and execute them and return one to
you.
Please note that your grants cannot begin and HUD cannot disburse any funds to you for this
project until the Grant Agreement is fully executed and the period of performance has been reached.
If you have any questions, please call me at (202) 422 -0021. Staff requiring technical
assistance should contact Mr. Michael D. Allen, Community Planning & Development
Representative at (804) 822 -4893 and at michael.d.allennhud.aov . We look forward to working
with you toward the successful continuation of your Continue of Care Program project.
Sincerely,
Ronnie J. Legette
Director
Enclosures
rte•
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
600 East Broad Street
Richmond, VA 23219
Grant Number (FAIN): Multiple Projects
Tax ID Number: 54- 6001569
DUNS Number: 6704316
CONTINUUM OF CARE PROGRAM (CDFA# 14.267)
GRANT AGREEMENT
This Grant Agreement ( "this Agreement ") is made by and between the United States
Department of Housing and Urban Development ( "HUD ") and Roanoke City /Salem Continuum of
Care (the "Recipient ").
This Agreement, the use of funds provided under this Agreement (the "Grant" or "Grant
Funds "), and the operation of projects assisted with Grant Funds are governed by title IV of the
McKinney -ento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the "Act "), the Continuum of
Care Program rule at 24 CFR part 578 (the "Rule "), as amended from time to time, and the Fiscal
Year (FY) 2024 Continuum of Care (CoC) Program Non - competitive Funding Notice, Notice CPD-
21-01. Capitalized terms that are not defined in this Agreement shall have the meanings given in the
Rule.
Only the project (those projects) listed below are funded by this Agreement. HUD's total
funding obligation for this grant is $240,887, allocated between the projects listed below and, within
those projects, between budget line items, as shown below.
Project No. Grant Term Budget Period/Performance Total Amount
Period
VA0402L3F022000 12 7/1/2021 - 6/30/2022 $51,395
allocated between budget line items as follows:
a.
Continuum of Care planning activities
$51,395
b.
Leasing
$0
c.
Rental assistance
$0
d.
Supportive Services
$0
e.
Operating costs
$0
£
Homeless Management Information System
$0
g.
Administrative costs
$0
h.
Relocation costs
$0
i.
HPC homelessness prevention activities:
Housing relocation and stabilization services
$0
Short-term and medium term rental assistance
$0
Pre -award Costs for Continuum of Care Planning
The Recipient may, at its own risk, incur pre -award costs for continuum of care planning
awards, after the date of the HUD selection notice and prior to the start date of the award budget
period /performance period, if such costs: a) are consistent with 2 CFR 200.458; and b) would be
allowable as a post -award cost; and c) do not exceed 10 percent of the total funds obligated to this
award. The incurrence of pre -award costs in anticipation of an award imposes no obligation on HUD
either to make the award, or to increase the amount of the approved budget, if the award is made for
less than the amount anticipated and is inadequate to cover the pre -award costs incurred.
These provisions apply to all Recipients:
The Agreement constitutes the entire agreement between the parties, and may be amended
only in writing executed by HUD and the Recipient.
The budget period /performance period of renewal projects funded by this Agreement will
begin immediately at the end of the budget period /performance period (or final operating year for
Supportive Housing Program (SHP) and Shelter Plus Care (S +C) grants being renewed for the first
time) under the grant agreement being renewed. Eligible costs incurred between the end of
Recipient's budget period /performance period (or final operating year for SHP and S +C grants being
renewed for the first time) under the grant agreement being renewed and the date this Agreement is
executed by both parties may be reimbursed with Grants Funds from this Agreement. No Grant
Funds for renewal projects may be drawn down by Recipient before the end date of the project's
budget period /performance period (or final operating year for SHP and S +C grants being renewed for
the first time) under the grant that has been renewed.
The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to
HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any
change is made to the rate(s) included in the schedule. The schedule and any revisions HUD
receives from the Recipient will be incorporated into and made part of this Agreement, provided that
each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices).
This Agreement shall remain in effect until the earlier of 1) written agreement by the parties;
2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the budget
period /performance period for all projects funded under this Agreement; or 4) upon the expiration of
the period of availability of Grant Funds for all projects funded under this Agreement.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Recipient's applicant profile in e- snaps. Recipient notifications to HUD shall be to the HUD Field
Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder may be
assigned without prior written approval of HUD.
The Agreement constitutes the entire agreement between the parties and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
(Signature)
Ronnie Legette, Director
(Typed Name and Title)
March 29, 2021
(Date)
RECIPIENT
Roanoke City /Salem Continuum of Care
(Name of Organization)
LIM
(Signature of Authorized Official)
Robert Cowell, City Manager
(Typed Name and Title of Authorized Official)
(Date)
INDIRECT COST RATE SCHEDULE
Agency/Dept./Major Function Indirect cost rate Direct Cost Base
%
This schedule must include each indirect cost rate that will be used to calculate the
Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base
to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not
include indirect cost rate information for subreeipients.
For government entities, enter each agency or department that will carry out activities under
the grant, the indirect cost rate applicable to each department /agency (including if the de minimis rate
is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied.
For nonprofit organizations that use the Simplified Allocation Method for indirect costs or
elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR
§200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the
table.
For nonprofit organizations that use the Multiple Base Allocation Method, enter each major
function of the organization for which a rate was developed and will be used under the grant, the
indirect cost rate applicable to that major function, and the type of direct cost base to which the rate
will be applied.
To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200,
subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for
state and local governments).
Memorandum of Understanding
Between the City of Roanoke and the Council of Community Services
for
U.S. Department of Housing and Urban Development (HUD) Planning Grant
THIS MEMORANDUM OF UNDERSTANDING (MOU) is entered into this 1st day of July 2021, by
and between the CITY OF ROANOKE, VIRGINIA, a Virginia municipal corporation, and the
COUNCIL OF COMMUNITY SERVICES ( "CCS ").
WITNESSETH:
WHEREAS, the City is the lead entity for the Roanoke City and County /Salem Continuum of Care
(VA -502) also known as the Blue Ridge Continuum of Care (CoC).
WHEREAS, CCS provides leadership for organizations and individuals in the areas of planning,
information, and referral services to improve the quality of life in the Roanoke Valley communities. The
CCS was established to promote the welfare of the Roanoke Valley community through the provision of
a forum for the expression and the study of community needs; the survey and evaluation of resources
available; the improvement of existing resources; and the establishment of new resources.
WHEREAS, the City has partnered with CCS to deliver strategic planning to the CoC since 2006 during
the initial development of the 10 Year Plan to End Homelessness and other partnership initiatives to
strengthen services offered to the homeless community.
WHEREAS, the City in collaboration with CCS, applied to HUD for the FY 2020 Continuum of Care
grant for planning dollars for the purpose of designing and carrying out a collaborative process for the
development of an application to HUD, evaluating the outcomes of projects for which funds are awarded
in the geographic area under the CoC and participating in the consolidated plan(s) for the geographic
area(s).
WHEREAS, HUD approved the City's application for the FY 2020 Continuum of Care grant, and the
City and HUD entered into HUD Grant Agreement number VA0402L3F022000 dated July 1, 2021
( "Grant Agreement "), a copy of which is attached hereto and made a part of this MOU, awarding the
City the amount of $51,395 to be used for the services detailed in the Grant Agreement.
WHEREAS, CCS will provide the services detailed in the Grant Agreement, and the parties desire to
enter into this MOU to provide the terms and conditions under which the parties will provide year round
planning services to the CoC, in connection with the Grant Agreement, and the obligations of the City
and CCS to the other.
I. Roles and Responsibilities
The roles and responsibilities of partner agencies have been identified as follows:
City of Roanoke will:
1) Serve as fiscal agent for the sub - recipient contract award totaling $51,395 including authorized
travel for City and Council of Community Services planning staff.
2) Provide in -kind match in the form of program oversight by the Human Services Administrator in
the amount of $14,500.
3) Review and monitor monthly invoices for payment to the Council.
4) Provide co- leadership in carrying out the responsibilities of the MOU partner agency.
Council of Community Services will:
1) Provide cash match in the amount of $15,500 from unrestricted dollars.
2) Action: CCS will assist, in partnership with the CoC and the Blue Ridge Interagency Council on
Homelessness (BRICH), in the ongoing development of a Coordinated Entry System (CES).
Del iverahl es
• Review and update local CES policies and procedures at least annually, or more
frequently as needed.
• Develop methodology for evaluating the effectiveness with CES, which will incorporate
feedback from annual focus group meetings and other stakeholder input sources.
• Develop clear roles and responsibilities of agencies participating in CES, including
Central Intake.
• Facilitate and support the activities of the CES Planning Committee.
3) Action: Facilitate By -Name List conference calls and provide updates to the CoC and BRICH.
Del i verahl ec
Provide technical assistance to the veteran, chronic, youth and family homelessness
initiatives.
• Prepare and distribute minutes for By -Name List case conferencing.
4) Action: Provide an annual report evaluating the performance of VHSP, CoC, ESG- funded
projects.
Deliverables-
• Conduct an annual monitoring review for VHSP, CoC, ESG - funded projects to include
agency site visits, random case file review and analysis of overall project performance.
• Submit results of the review to the CoC Lead and the City of Roanoke HUD Community
Resources Department to be used in project rankings and application scoring.
5) Action: Provide quarterly updates on HUD and ESG - funded agencies to the CoC.
Deliverables-
Collect monthly information from HUD and ESG - funded agencies to include data
quality, timely HUD APR submissions, and timely spending of project funds.
• Share reports at CoC meetings on a quarterly basis.
6) Action: Submission of completed annual CoC Program Competition application to HUD.
Deliverables:
• Co -write the CoC grant application with CoC Lead and HUD CoC grantees.
• Assist with submitting the full application every year, which includes gathering required
supplemental documentation and completing narrative descriptions.
7) Action: Develop community standards to ensure alignment with HUD's System Performance
Measures.
Deliverables:
• Conduct regular reviews of community standards and collaborate with CoC Lead to
incorporate outcome data into the project ranking process.
• Submit project outcome data to the CoC Ranking Committee.
8) Action: Provide administrative support for the BRICK
Deliverables:
• Prepare and distribute monthly meeting minutes.
• Prepare and distribute community outcomes reports, as well as other reports as requested.
9) Action: Plan and implement the 2022 Winter Point -in -Time Count and Survey and 2022 Summer
Count.
Deliverables:
• Review HUD publications prior to completion of the Winter Count to ensure compliance
with HUD guidance.
• Update survey forms.
• Coordinate with CoC Lead on volunteer recruitment and training.
10) Action: Compile the annual Point in Time (PIT) Count and Housing Inventory Count (HIC) data
with CoC Lead; produce a final report for the public.
Deliverables:
• Collect data from service providers and coordinate data entry and analysis.
• Produce final report on PIT results; publish report on BRICH and CoC website.
• Coordinate entry of PIT and HIC data into HUD HDX with CoC Lead.
11) Action: Respond to information requests required for completion of the Consolidated Plan.
Deliverables:
• Provide requested information on homelessness to the City of Roanoke's HUD
Community Resources staff.
12) Action: Provide assistance with the facilitation of BRICH and CoC governance activities.
Deliverables:
• Collaborate with CoC Lead in the development of the CoC strategic plan.
• Collaborate with the CoC Lead to update the business plan annually.
• Review and update the CoC governance charter and operating guidelines as needed.
Support the execution of the governance charter.
II. Timeline
The grant period for this collaborative effort coincides with the HUD planning grant period
beginning July 1, 2021 through June 30, 2022. This project may be renewed at one -year intervals
based on availability of funding.
III. Termination
This Memorandum may be terminated by the City of Roanoke or the Council of Community
Services at any time, for any cause, or no cause, upon sixty (60) days prior written notice signed on
behalf of the terminating party.
Approval:
We the undersigned have read and agree with this MOU. Further, we have reviewed the portion of
the proposed project budget pertaining to the collaborative effort described herein and approve it.
Robert S. Cowell, Jr., City Manager
City of Roanoke
Anne Marie Green, President
Council of Community Services
Date
July 23, 2020
Date
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
No. 42109 - 071921.
A RESOLUTION authorizing acceptance of certain grants from the United States Department of
Housing and Urban Development (HUD) for entitlement funding for the 2021 -2022 fiscal year consisting
of the Community Development Block Grant (CDBG), the HOME Investment Partnerships Program
(HOME) Grant, and the Emergency Solutions Grant (ESG), such grants to be used in connection with the
2021 -2022 HUD Annual Action Plan previously approved by City Council; upon certain terms and
conditions, and authorizing the execution of the necessary grant documents required to accept such
funding.
BE IT RESOLVED by the Council of the City of Roanoke that:
The City of Roanoke hereby accepts entitlement grant funding for the 2021 -2022
fiscal year from HUD, with no local match required from the City of Roanoke, in the following amounts:
(1) CDBG 2021 -2022 entitlement funding in the amount of $1,862,245, (2) CDBG prior year
entitlement /program income in the amount of $144,590, (3) HOME 2020 -2021 entitlement funding in the
amount of $675,808, (4) HOME prior year entitlement /program income in the amount of $2,892, (5) ESG
2020 -2021 entitlement funding in the amount of $153,124, and (6) ESG prior year entitlement/program
income in the amount of $20,551, for a total of $2,859,210. The aforementioned funding shall be used for
the purpose of providing a variety of activities ranging from affordable housing and community
development to economic development, in connection with the 2021 -2022 HUD Annual Action Plan
previously authorized by City Council pursuant to Resolution No. 42046 - 050321, as more particularly
described in the City Council Agenda Report dated July 19, 2021, and the attachments to that report.
R -HUD Entitlement funding 2021 -2022 (7.19.21)
2. The City Manager is hereby authorized to execute any and all requisite documents required
to accept the grants, in a form approved by the City Attorney, and to furnish such additional information as
may be required in connection with the City's acceptance of such grants.
ATTEST:
c� J-- q)&Ut
City Clerk
R -HUD Entitlement funding 2021 -2022 (7.19.21)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
0\ No. 42110 - 071921.
AN ORDINANCE to appropriate funding from the Department of Housing and
Urban Development (HUD) for the Community Development Block Grant Program
(CDBG), HOME Investment Partnerships Program, and Emergency Solutions Grant
(ESG), amending and reordaining certain sections of the 2021 -2022 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2021 -2022 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
CDBG -BFTA New Homeownership
35 -G21- 2120 -5647 $
144,590
CDBG- Reduction in Homeless Overdoses
35 -G22- 2211 -1103
48,500
CDBG- Neighborhood Development Grants
35 -G22- 2211 -1104
2,500
CDBG -1602 Dale Avenue Restoration
35 -G22- 2213 -1106
125,000
CDBG -427 Gilmer Restoration
35 -G22- 2213 -1107
60,000
CDBG- Empowering Individuals With Disabilities
35 -G22- 2219 -5057
55,000
CDBG -BFTA Limited Rehab
35 -G22- 2219 -5665
96,500
CDBG - Summer Youth Build
35 -G22- 2219 -5486
91,000
CDBG -BFTA Residential Fagade
35 -G22- 2219 -1108
40,000
CDBG- Limited /Emergency Home Repair
35 -G22- 2219 -5470
62,500
C D B G-Infra structure
35 -G22- 2220 -5442
51,000
CDBG -BFTA New Homeownership
35 -G22- 2220 -5647
348,432
CDBG -BFTA Major Rehab
35 -G22- 2220 -5666
194,250
CDBG -CDBG Administration
35 -G22- 2222 -1002
196,882
CDBG -CDBG Administration
35 -G22- 2222 -1105
31,107
CDBG -CDBG Administration
35 -G22- 2222 -1120
15,061
CDBG -CDBG Administration
35 -G22- 2222 -1125
26,526
CDBG -CDBG Administration
35- G22 - 2222 -1126
1,548
CDBG -CDBG Administration
35 -G22- 2222 -1130
2,579
CDBG -CDBG Administration
35 -G22- 2222 -1131 $
597
CDBG -CDBG Administration
35 -G22- 2222 -2010
68,863
CDBG -CDBG Administration
35- G22 - 2222 -2015
9,500
CDBG -CDBG Administration
35 -G22- 2222 -2020
2,400
CDBG -CDBG Administration
35 -G22- 2222 -2030
500
CDBG -CDBG Administration
35 -G22- 2222 -2035
2,500
CDBG -CDBG Administration
35 -G22- 2222 -2042
1,700
CDBG -CDBG Administration
35 -G22- 2222 -2044
5,000
CDBG -CDBG Administration
35 -G22- 2222 -2075
500
CDBG -CDBG Administration
35 -G22- 2222 -2082
500
CDBG -CDBG Administration
35- G22 - 2222 -2160
700
CDBG -CDBG Administration
35 -G22- 2222 -3045
1,000
CDBG -CDBG Administration
35 -G22 -2222 -7005
500
CDBG -CDBG Administration
35 -G22- 2222 -7017
500
CDBG -Code Enforcement
35 -G22- 2223 -1002
119,852
CDBG -Code Enforcement
35 -G22- 2223 -1105
19,908
CDBG -Code Enforcement
35 -G22- 2223 -1117
1,166
CDBG -Code Enforcement
35 -G22- 2223 -1120
8,917
CDBG -Code Enforcement
35 -G22- 2223 -1125
11,434
CDBG -Code Enforcement
35 -G22- 2223 -1126
654
CDBG -Code Enforcement
35 -G22- 2223 -1130
1,527
CDBG -Code Enforcement
35 -G22- 2223 -1131
392
CDBG -Court Appointed Special Advocates
35 -G22- 2239 -3775
30,500
CDBG - Family Advocate Program
35 -G22- 2239 -3918
29,750
CDBG - Police Bike Patrols
35 -G22- 2240 -1101
20,000
CDBG- Housing Stabilization for Families in Need
35 -G22- 2243 -1102
75,000
ESG -Rapid Rehousing
35 -E22- 5237 -5618
18,229
ESG - Homelessness Prevention
35 -E22- 5237 -5618
56,018
ESG -HMIS
35 -E22- 5237 -5618
11,162
ESG -ESG Administration
35 -E22- 5237 -1002
7,935
ESG -ESG Administration
35 -E22- 5237 -1105
1,254
ESG -ESG Administration
35 -E22- 5237 -1120
607
ESG -ESG Administration
35 -E22- 5237 -1125
1,064
ESG -ESG Administration
35 -E22- 5237 -1126
53
ESG -ESG Administration
35 -E22- 5237 -1130
104
ESG -ESG Administration
35 -E22- 5237 -1131
24
ESG -Case Management
35 -E22- 5237 -5644
30,953
ESG -Trust House Shelter - Emergency Shelter
35 -E22- 5237 -5650
27,213
ESG -New Beginnings - Rapid Rehousing
35 -E22- 5237 -5650
19,060
HOME -Down Payment Assistance
35- 090 - 5440 -5119
2,892
HOME -BFTA New Homeownership
35- 090 - 5443 -5647
444,568
HOME -HOME Administration
35- 090 - 5443 -2044
1,000
HOME -Down Payment Assistance
35- 090 - 5440 -5647
(2,892)
CDBG- Empowering Individuals With Disabilities
35 -G21- 2119 -5057
(19,835)
CDBG - Emergeny Home Repair -Tap
35 -G21- 2119 -5470
(38,029)
CDBG -World Changers 2008
35 -G21- 2119 -5486
(2,548)
CDBG- Limited Housing Rehab ilitation -MOTA
35 -G21- 2119 -5665
(17,058)
CDBG - Children's Trust -CASA
35 -G21- 2139 -3775
(22,255)
CDBG - Children's Advocacy Center
35 -G21- 2139 -3918
(4,865)
CDBG - Presidential Fagade Pilot Project
35 -G21- 2120 -5619
(40,000)
ESG- ESG - Council of Community Services
35 -E21- 5237 -5618
(6,243)
ESG -ESG- Family Promise
35 -E21- 5237 -5644
(6,977)
ESG -ESG -ARCH
35 -E21- 5237 -2066
(5,000)
Revenues
CDBG- Bradley Free Clinic 35- G20- 2053 -5683 $ 200,000
CDBG- Carilion Clinic 35 -G20- 2053 -5684 126,943
CDBG- Council of Community Services 35 -G20- 2053 -5685 100,000
CDBG- Family Services of Roanoke Valley 35 -G20- 2053 -5686 65,000
CDBG- Total Action for Progress 35 -G20- 2053 -5687 1,607,444
Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
ortzh�' .611eI&O-t
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: July 19, 2021
Subject: Acceptance and Appropriation of 2021 -2022 Community
Development Block Grant (CDBG), HOME Investment
Partnerships Program (HOME) and Emergency Solutions Grant
(ESG) Funds
Background:
CDBG and HOME funds received from the U. S. Department of Housing and
Urban Development (HUD) provide for a variety of activities ranging from
affordable housing and community development to economic development. ESG
funds are used to support programs for homelessness prevention and rapid
rehousing. The City has received entitlement grant funds for over thirty years
and must submit an Action Plan annually to HUD to receive such funding. On
May 3, 2021, by Resolution No. 42046- 050321, City Council authorized filing
the funding applications as part of approving the submission of the 2021 -2022
Annual Action Plan to HUD. Funding allocations contained in this report reflect
those presented to the City Council in the 2021 -22 HUD Annual Action Plan
adoption.
Considerations:
The 2021 -2022 HUD Action Plan, approved by City Council as part of the annual
update to the 2020 -24 HUD Consolidated Plan, provides for activities totaling
$2,859,210. The funding for these activities included new entitlement funds of
$2,691,177, funds unexpended from prior year accounts, and program income.
Acceptance of the funds and appropriation or transfer to the accounts indicated
in Attachment 1 is needed to permit the 2021 -2022 activities to proceed.
Recommended Actions:
1 . Accept the 2021 -2022 CDBG, HOME and ESG entitlement funds to be
used for providing the services indicated in the 2022 -2022 HUD
Annual Action Plan as detailed below;
CDBG 2021 -22 Entitlement $1,862,245
CDBG Prior Year Entitlement /Program Income 144,590
HOME 2020 -21 Entitlement 675,808
HOME Prior Year Entitlement /Program Income 2,892
ESG 2020 -21 Entitlement 153,124
ESG Prior Year Entitlement /Program Income 20,551
TOTAL $2,859,210
2. Authorize the City Manager to execute the required Grant Agreements,
Funding Approval, and other documents required by HUD in order to
accept the funds, all of such documents to be approved as to form by
the City Attorney; and
3. Adopt the accompanying budget ordinance to appropriate, reprogram,
and transfer funding in the amount of $2,859,210 into accounts to be
established in the Grant Fund by the Director of Finance, as detailed in
the attached budget ordinance.
Robert S. Cowell. Jr
City Manager
Attachment: FY 21 -22 HUD Funds Appropriation Ordinance
Distribution: Council Appointed Officers
W. Brent Robertson, Assistant City Manager for Community Development
Clarence Grier, Deputy City Manager for Operations
Amelia Merchant, Director of Finance
Chris Chittum, Director of Planning, Building and Development
Keith Holland, Community Resources Program Administrator
F
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
No. 42111 - 071921.
AN ORDINANCE to appropriate funding from the Department of Housing and
Urban Development (HUD) for the Community Development Block Grant (CDBG),
amending and reordaining certain sections of the 2021 -2022 Grant Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2021 -2022 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appro riati
CDBG -
CDBG -
0366
CDBG -
CDBG -
rs
Bradley Free Clinic
Carillon Clinic
Council of Cc- ,)mmunity Service
Fary,ily S,n ices of Roanoke Valley
Total Action for PrOgfecs
Revenues
CDBG CV3 CARES COVID-19 FY20
35- 4320..21353 -5683 200,000
.15-620-2051-S684 126,943
? C } 2051- 00,000
35 4320- 2053 5686 65,000
35-G720-2053-5687 160,744
35-CP20-2053-2053 5 652,1587
Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk
�. CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: July 19, 2021
Subject: Acceptance and Appropriation of 2019 -2020 Community
Development Block Grant CARES Act (CDBG -CV3) Funds
Background:
CDBG -CV3 funds in the amount of $546,786 were received from the U. S.
Department of Housing and Urban Development (HUD) in September 2020 to
provide funding for the prevention, preparation and response to the COVID -19
pandemic through the Coronavirus Aid, Relief and Economic Security (CARES)
Act (Public Law 116 -136). These funds were accepted by City Council by
Resolution No. 42041-041921, adopted on April 19, 2021. These CV -3 funds
were in addition to CV1 funds totaling $1,056,225 and ESG -CV1 funds of
$525,434 and ESG CV2 funds of $894,995 received earlier in 2020. $105,901
CDBG -CV1 funds were unallocated; a total of $652,687 of CDBG -CV were
available.
An open application solicitation for these funds was conducted in
February /March of 2021. Total approved requests equaled $652,687. Programs
that were approved were as follows:
• Bradley Free Clinic (Behavioral Health Expansion) - $200,000
• Carilion Clinic (LIFT Asthma Services) - $126,943
• Council of Community Services (HMIS Software Upgrade) - $100,000
• Family Services of Roanoke Valley (Mental Health Services) - $65,000
• Total Action for Progress (Rent Relief Program) - $160,744
Considerations:
The 2019 -2020 HUD Action Plan has been previously amended to account for
the CARES Act funds received during 2020, and the amendment to the 2019-
2020 HUD Action Plan has been approved by HUD. Appropriation or transfer of
such funds to the accounts indicated in Attachment 1 is needed to permit the
2019 -2020 HUD Action Plan activities to proceed.
Recommended Actions:
Adopt the accompanying budget ordinance to appropriate, reprogram, and
transfer funding in the amount of $652,687 into accounts to be established in
the Grant Fund by the Director of Finance, as detailed in the attached budget
ordinance.
- - - - -- rovw�ell.Robert r
City Manager
Attachment: FY 19 -20 HUD Funds Appropriation Ordinance
Distribution: Council Appointed Officers
W. Brent Robertson, Assistant City Manager for Community Development
Clarence Grier, Deputy City Manager for Operations
Amelia Merchant, Director of Finance
Chris Chittum, Director of Planning, Building and Development
Keith Holland, Community Resources Program Administrator
2
V
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
No. 42112 - 071921.
AN ORDINANCE authorizing the acquisition of real property rights needed by the City
in connection with the proposed Fire Station No. 2 Project ( "Project "); authorizing City staff to
acquire such property rights by negotiation for the City; authorizing the City Manager to execute
appropriate acquisition documents; and dispensing with the second reading of this Ordinance by
title.
WHEREAS, by Ordinance No. 42090 - 062121, adopted June 21, 2021, City Council, as
part of the FY2022 -2026 Capital Improvement Program, appropriated $10,227,084 towards the
replacement of the Project at the intersection of Noble Avenue and Courtland Road, Roanoke,
Virginia, as set forth in the City Council Agenda Report dated July 19, 2021 (the "Agenda
Report")
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The proper City officials and City staff are hereby authorized to acquire by
negotiation for the City the necessary real property right interests and appropriate ancillary rights
with respect to the real property parcel referred to in the above mentioned City Council Agenda
Report, and any other real property interests needed for the Project. All requisite documents
shall be approved as to form by the City Attorney.
2. The City Manager is further authorized to execute any and all appropriate
acquisition documents for the above mentioned parcel for such consideration as deemed
appropriate for the necessary interest, provided, however, the total consideration offered or
expended, including costs, title search fees, appraisal costs, recordation fees, and other related
costs shall not exceed the funds available in the Project's account for such purposes, without
further authorization of Council.
3. Upon the acceptance of any offer and upon delivery to the City of appropriate
acquisition documents, approved as to form by the City Attorney, the Director of Finance is
authorized to pay the respective consideration to the owner of the real property right interest
conveyed, certified by the City Attorney to be entitled to the same.
4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
O- Authorize acquis of prop rights- Proposed Fire Station No. 2 Project (7.19.2 1)
2
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: .July 19, 2021
Subject: Authorization of the Acquisition of Real Property in Fee Simple
for Fire Station No. 2 Project
Background:
As part of the FY2022 -2026 Capital Improvement Program, City Council has
included $10,227,084 towards the proposed Fire Station No. 2 project on
Williamson Road, N.E. The proposed station will replace the current Fire Station
No. 2 which resides a block off of Williamson Road at the intersection of Noble
Avenue and Courtland Road. The current station, built in 1950, lacks the
apparatus bay dimensions for modern firefighting equipment and does not
meet current program needs.
The proposed Fire Station No. 2 project includes the construction of 24,800
square feet of space including 6 apparatus bays. Fire response times will also
improve by having frontage along Williamson Road.
In order to construct the new facility, the City will need to acquire real property,
in fee simple, from BELA Hospitality, LLC. The site is currently being used as a
Budget Inn.
Considerations:
City Council action is necessary to authorize the acquisition of real property as
outlined below for the project.
Funding for acquisition of the real property is included in the current Capital
Improvement Program.
Tax Map
Required
Parcel
Address
Owner
Property
Number
Official Tax Map
Number 3090234
2302 Williamson Road,
BELA Hospitality,
Fee Simple
NE
LLC
Recommended Action:
Authorize the acquisition of property, in fee simple, needed in conjunction with
the proposed Fire Station No. 2 project by negotiation and execution of the
appropriate acquisition documents by the City Manager, such documents to be
approved as to form by the City Attorney.
---------------------------
Robert S. Cowell, jr.
City Manager
Distribution: Council Appointed Officers
Clarence Grier, Deputy City Manager
Amelia C. Merchant, Director of Finance
Chief David Hoback, Fire / EMS
Mark Jamison, P.E., Director of Public Works
Luke E. Pugh, P.E., City Engineer
Cassandra L. Turner, Economic Development Specialist
2
CECELIA F. 1ICCOY, CIVIC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkCa roanokeva.eov
July 20, 2021
Liz Belcher
Roanoke Valley Greenway Coordinator
1206 Kessler Mill Road
Salem, Virginia 24153
Dear Ms. Belcher:
CECELIA T. WEBB, CHIC
Deputy City Clerk
I am enclosing copy of Resolution No. 42113 - 071921 naming the plaza near the
Barnhardt Creek Bridge Liz Belcher Plaza.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 19, 2021, and is in full force and effect upon its
passage.
Sincerely,
Cecelia F. McCoy, CMC (/
City Clerk
c: Timothy R. Spencer, City Attorney
W. Brent Robertson, Assistant City Manager for Community Development
Michael D. Clark, Director of Parks and Recreation
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
No. 42113 - 071921.
A RESOLUTION naming the plaza near the Barnhardt Creek Bridge Liz Belcher Plaza.
WHEREAS, City Council desires to recognize, applaud, and honor the significant public
service provided by Liz Belcher as Regional Greenway Coordinator to the City and Roanoke
region;
WHEREAS, City Council desires to name the plaza near the Barnhardt Creek Bridge Liz
Belcher Plaza;
WHEREAS, in accordance with the policy of City Council established by Resolution No.
37976 - 121707 adopted on December 17, 2007, regarding the naming of City -owned facilities,
including parks and plazas, City Council may waive the requirement of this policy that an
individual be deceased for at least one year before renaming a facility "in order to recognize the
outstanding contributions of a living person "; and
WHEREAS, Liz Belcher's numerous contributions to Roanoke City and the Roanoke
region through her dedication to the development of the Greenway Plan to reflect the expanded
vision for the region, growing the greenway network to over 400 miles of off -road greenways
and trails, involvement in the protection of public lands through conservation easements on over
13,000 acres with the Virginia Outdoors Foundation and the Blue Ridge Land Conservancy, and
serving on numerous boards and organizations justifies a waiver of this requirement.
THEREFORE, be it resolved by the Council of the City of Roanoke as follows:
City Council finds and determines that the substantial contributions of Liz
Belcher to the City of Roanoke and the Roanoke region warrant waiver of the requirement set
forth in Resolution No. 37976 - 121707 that a public facility be named or renamed for an
individual who has been deceased for at least one year, and such requirement is hereby waived.
2. City Council hereby names the plaza near the Barnhardt Creek Bridge Liz Belcher
Plaza to recognize, applaud, and honor the significant contributions that Liz Belcher has made to
our City and the Roanoke region.
3. The City Manager is authorized to take such actions as are necessary to name the
plaza near the Barnhardt Creek Bridge Liz Belcher Plaza.
4. The City Clerk is directed to provide a copy of this Resolution to Liz Belcher as
an expression of the appreciation of the City of Roanoke for Liz Belcher's active and effective
commitment to the people of the City and the Roanoke region.
5. This Resolution shall be effective upon passage.
ATTEST:
Y)Ie- 'Alt
City Clerk
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: July 19, 2021
Subject: Naming of Barnhardt Creek Plaza
Background:
Council Members Bestpitch and Cobb have requested to name the plaza near the
Barnhardt Creek bridge after Liz Belcher. This new plaza will house a piece of public
art and a plaque recognizing "Bridge the Gap" donors, and seems an ideal location to
honor the many contributions made to the City and the Roanoke region by Ms. Belcher
and her long tenure as Regional Greenway Coordinator. Her accomplishments include
the development of the Greenway Plan to reflect the expanded vision for the region,
growing the greenway network to over 400 miles of off -road greenways and trails,
involvement in the protection of public lands through conservation easements on over
13,000 acres with the Virginia Outdoors Foundation and the Blue Ridge Land
Conservancy, and serving on numerous boards and organizations.
On December 17, 2007, City Council adopted Resolution No. 37976 - 121707 to
establish a policy for naming and renaming City buildings, streets, parks, and other
facilities (Policy). A copy of the Policy is attached. A City -owned facility may be named
after an individual who is (i) a noteworthy public figure; (ii) a person of historical or
cultural significance at the local, state, or national level; (iii) special benefactors of the
City; or (iv) an individual identified with the City -owned facility. In addition, the Policy
provides that the individual be deceased at least one (1) year before a City- owned
facility is named after the individual. The Policy provides that City Council "may waive
this provision in order to recognize the outstanding contributions of a living person."
Recommended Action:
City Council find that Liz Belcher satisfies the requirements of the Policy and adopt the
attached resolution that finds that the provision of the Policy be waived to recognize
the significant contributions of Ms. Belcher and to name the plaza near the Barnhardt
Creek bridge Liz Belcher Plaza.
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
W. Brent Robertson, Assistant City Manager
Michael D. Clark, Director of Parks and Recreation
\x'44
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of December, 2007.
No. 37976 - 121707.
A RESOLUTION adopting a policy for the naming and renaming of City buildings, streets,
parks, and other facilities.
WHEREAS, Council has no established policy for the naming or renaming of City -owned
facilities, such as buildings, streets, and parks, and is desirous of adopting such a policy.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Any City -owned facility, such as a building, street, bridge, tunnel, or park ( "facility ")
may be named or renamed:
a) After a geographic area where the facility is1ocated;
b) After an individual or family;
C) To reflect the historical significance of the facility; or
d) To reflect the function of the facility or of offices within or near it.
2. In naming or renaming a facility after an individual or family, Council may consider
naming it after:
a) . A noteworthy public figure or official;
b) A person of historical or cultural significance (at the local, state, or national
level);
C) Special benefactors of the City; or
d) A person or family particularly identified with the facility.
Individuals should be deceased for at least one year before a facility is named or
renamed after them. Council, however, may waive this provision in order to recognize the outstanding
contributions of a living person.
K:\Measures\Naming or Renaming City Facilities, parks or streets 2007.doc
3. In naming or renaming parks, Council:
a) Shall consider any recommendation made by the Director of Parks and
Recreation;
b) May name or rename the park after one of the following: the region or area of
the City in which the park is located; geographic features of the park; the name
of the donor of the park or one who has made significant contributions towards
its development; or significant historic figures;
c) May name or rename smaller neighborhood parks after deceased individuals,
and large regional parks after their geographic locations;
d) May name or rename recreational facilities (such as athletic fields within a park)
after persons who have made a significant contribution to the City to improve
either the City or the specific recreational facility.
4. Streets shall be named or renamed in accordance with the procedure set out in §30 -34 of
the Code of the City of Roanoke. Street names should relate to (i) the area in which the street is
located; (ii) some historical relationship of the name to the street, (iii) the name of a deceased person
connected to the area, or (iv) any other suitable name that Council determines to be fitting, practical,
and in compliance with any other City street - naming guidelines.
5. The procedure for considering requests for the naming or renaming of facilities shall be
as follows:
a) Any citizen, Council member, or elected or appointed official may initiate a
request by filing with the City Manager such request, stating the reasons for the
request.
K.- WeasuresNaming or Renaming City Facilities, parks or streets 2007.doc
b) The City Manager shall review the request for consistency with this policy, and
shall forward the request with a report to Council.
c) If the facility is under the direction and control of a City department, the director
of the department shall be consulted.
d) Council will approve the naming or renaming of any facility by resolution.
e) In renaming facilities, Council will not rename them just for the sake of
changing the name.
f) Nothing in this policy, is intended to prohibit the City from entering into
agreements naming or renaming facilities as part of a sponsorship or naming
rights contract.
ATTEST:.
City Clerk.
KAMeasuresxNaming or Renaming City Facilities, parks or streets 2007.doc
0-c5
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
No. 42114 - 071921.
AN ORDINANCE authorizing the City to participate in a firearm buyback program with
the Virginia Harm Reduction Coalition and to have the police department receive and destroy
such surrendered firearms in accordance with Section 15.2 -915.5 of the Code of Virginia (1950)
as amended.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Consistent with Section 15.2 -915.5 of the Code of Virginia (1950) as amended,
the City is hereby authorized to participate in a firearm buyback program with the Virginia Harm
Reduction Coalition.
2. The City Manager is further authorized to enter into a memorandum of
understanding with the Virginia Harm Reduction Coalition, in a form approved by the City
Attorney, to have the police department receive and destroy such surrendered firearms.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
O- Authorize participation in firearm buyback program
ATTEST:
City Clerk.
Timothy R. Spencer
City Attorney
The Honorable Mayor
and Members of City Council
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 -1595
TELEPHONE 540 - 853 -2431
FAX 540- 853 -1221
EMAIL: cityatty @roanokeva.gov
July 19, 2021
David L. Collins
Laura M. Carini
Douglas P. Barber, Jr.
Kelsey M. Durkin
Jennifer L. Crook
Assistant City Attorneys
Re: Gun Violence Prevention & Intervention Mini -Grant Recipient: Groceries Not Guns,
A Gun Buyback Event
Dear Mayor Lea and Members of Council:
Virginia Harm Reduction Coalition is a non -profit organization, qualified under Section 501(c)(3) of the United
States Internal Revenue Code, and has applied for and been granted a Gun Violence Prevention & Intervention
Mini -Grant in order to conduct a Groceries Not Guns, A Gun Buyback Event, to occur on August 21, 2021,
11:00 am — 3:00 pm, at 401 Gainsboro Road, NW, Roanoke Virginia.
The Roanoke City Police Department ( "RPD ") has agreed to receive and dispose of firearms, pursuant to
Virginia Code § 15.2- 915.5, with sufficient information from the person surrendering the firearm, and then to
run the firearm through the Virginia State Police Criminal Firearms Clearinghouse system to ensure the firearm
is not part of an active criminal investigation and if the firearm is not part of an active criminal investigation, to
destroy the said firearm.
Virginia Harm Reduction Coalition and RPD have agreed to a Memorandum of Understanding defining the
responsibilities of each party regarding the receipt, transfer, and processing of firearms during the upcoming
Groceries Not Guns, A Gun Buyback Event, which is attached hereto.
Virginia Code § 15.2 -915.5 requires an Ordinance to be adopted authorizing the participation of the locality in
any program in which individuals are given a thing of value provided by another individual or other entity in
exchange for surrendering a firearm to the locality.
I recommend that City Council adopt the attached Ordinance authorizing the City to participate in a firearm
buyback program with the Virginia Harm Reduction Coalition and to have RPD receive and destroy such
surrendered firearms in accordance with Section 15.2 -915.5 of the Code of Virginia (1950) as amended.
Sincerely,
T' of pencer
Cit Attorney
TRS /lmc
Robert S. Cowell, Jr., City Manager
Clarence Grier, Deputy City Manager
William Brent Robertson, Assistant City Manager for Community Development
Samuel Roman Jr., Chief of Police
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF ROANOKE,
VIRGINIA, AND THE VIRGINIA HARM REDUCTION COALITION
THIS MEMORANDUM OF UNDERSTANDING ( "Memorandum ") is dated ,
2021, by and between the CITY OF ROANOKE ( "City ") and the VIRGINIA HARM
REDUCTION COALITION ( "VHRC ").
WITNESSETH
WHEREAS, VHRC is a non -profit organization, qualified under Section 501(c)(3) of the
United States Internal Revenue Code, and has applied for and been granted a Gun Violence
Prevention & Intervention Mini -Grant in order to conduct a Groceries Not Guns, A Gun
Buyback Event, to occur on August 21, 2 02 1, 11:00 am — 3:00 pm, at 401 Gainsboro Road, NW,
Roanoke Virginia, as detailed in the attached Mini -Grant Submission #68124 (attached as
Exhibit A);
WHEREAS, the Roanoke City Police Department ( "RPD ") has agreed to receive and
dispose of firearms, pursuant to Virginia Code § 15.2- 915.5, with sufficient information from the
person surrendering the firearm, and then to run the firearm through the Virginia State Police
Criminal Firearms Clearinghouse system to ensure the firearm is not part of an active criminal
investigation and if the firearm is not part of an active criminal investigation, to destroy the said
firearm; and
THEREFORE, in consideration of the following mutual promises, benefits and
covenants, the City and VHRC do hereby agree to the following terms and conditions:
ARTICLE I
PURPOSE
The purpose of this agreement is to define the responsibilities of each party regarding the receipt,
transfer, and processing of firearms during the upcoming Groceries Not Guns, A Gun Buyback
Event ( "the Event "), scheduled to occur on August 21, 2021, 11:00 am — 3:00 pm, at 401
Gainsboro Road NW, Roanoke Virginia.
ARTICLE II
OBLIGATIONS OF THE PARTIES
The parties to this Memorandum agree that the following represents their respective obligations:
A. VHRC's obligations under this Memorandum:
Ensure that an appropriate facility is rented, and appropriate chairs and tables are
available for the RPD personnel to sit and process the firearms.
Page 1 of 5
2. Do not touch or take possession of any firearms.
3. As each person comes to the Event, verify the following information and help the
person to complete and sign the attached information form (copy attached as Exhibit
B), and have the completed and signed form ready to give to the RPD representative
who is processing the firearm.
a. The person surrendering a rifle must be 18 years of age or older.
b. The person surrendering a handgun must be 21 years of age or older.
c. The firearm cannot be of the kind defined in Virginia Code §§ 18.2 -288
(machine gun) or 18.2 -299 (sawed -off shotgun or sawed -off rifle) or a firearm
the transfer of which is prohibited by Federal law.
d. The person surrendering the firearm has agreed that the firearm will be
destroyed, not sold, after it has been determined to not be part of an active
criminal investigation.
e. The following information must be received from the person surrendering the
firearm, which will be used to complete a SF -187 Virginia State Police
Firearms Clearinghouse form (copy attached to this MOU as Exhibit C)
blocks 20 -30:
i. Full Name
ii. Address
Hi. Date of Birth
iv. Social Security Number
V. Race
vi. Male or Female
vii. All information verified by a government issued identification card
or document.
4. Once the RPD representative completes filling out the SF -187 Virginia State Police
Firearms Clearinghouse form, and is ready to accept the firearm, be prepared to give
the appropriate amount of grocery gift cards, pursuant to Exhibit A, to the person who
has surrendered the firearm.
B. The City's obligations under this Memorandum:
1. Ensure that appropriate numbers of RPD representatives are present at the Event.
2. Receive, make safe, and take possession of firearms from people who have had the
following information verified and have completely filled out and signed the attached
information form (Exhibit B) with the assistance of VHRC personnel.
a. The person surrendering a rifle must be 18 years of age or older.
b. The person surrendering a handgun must be 21 years of age or older.
c. The firearm cannot be of the kind defined in Virginia Code §§ 18.2 -288
(machine gun) or 18.2 -299 (sawed -off shotgun or sawed -off rifle) or a firearm
the transfer of which is prohibited by Federal law.
d. The person surrendering the firearm has agreed that the firearm will be
destroyed, not sold, after it has been determined to not be part of an active
criminal investigation.
Page 2 of 5
e. The following information must be received from the person surrendering the
firearm, which will be used to complete a SF -187 Virginia State Police
Firearms Clearinghouse form (Exhibit C) blocks 20 -30:
i. Full Name
ii. Address
iii. Date of Birth
iv. Social Security_ Number
V. Race
vi. Male or Female
vii. All information verified by a government issued identification card
or document.
3. For each firearm received, fill -out a SF -187 Virginia State Police Firearms
Clearinghouse form by both speaking with the person who has come to surrender the
firearm, as well as referencing the completed and signed form (copy attached as
Exhibit B) and submit the SF -187 to the Virginia State Police for processing to ensure
that the received firearm is not part of an active criminal investigation.
4. If the received firearm is not part of an active investigation, then destroy the received
firearm.
5. Maintain possession of all completed and signed information forms (Exhibit B).
ARTICLE III
TERMINATION
This Memorandum will terminate immediately after the August 21, 2021 event is
Complete. Extensions or modifications shall be made by mutual consent and in writing. In
the event that one party provides the other party with notice of its intention to terminate before
the date of the Event, the parties will meet promptly to discuss the reasons for the notice and try
to resolve any issues.
ARTICLE IV
NOTICE
Any notice, request, or demand given or required to be given under this Memorandum shall,
except as otherwise expressly provided herein, be in writing and shall be deemed duly given only
if delivered personally or sent by certified mail, return receipt requested to the addresses stated
below.
To the City: Samuel Roman Jr.
Chief of Police
348 Campbell Ave SW
City of Roanoke, Virginia
Roanoke, VA 24016
To VHRC: Lawson Koeppel
Page 3 of 5
622 Allison Ave. SW Apt 3
Roanoke, Virginia 24016
ARTICLE V
MISCELLANEOUS
VHRC and its members shall not be considered City employees or independent contractors of the
City for any purpose.
Assignment. The provisions of this Memorandum may not be assigned and are for the
exclusive benefit of the parties hereto and not for the benefit of any third person, nor
shall this Memorandum be deemed to have conferred any rights, express or implied,
upon any third person unless otherwise expressly provided for herein.
Captions and Headings. The section captions and headings are for convenience and
reference purposes only and shall not affect in any way the meaning or interpretation of
this Memorandum.
Severability. The invalidity, illegality or unenforceability of any provision of this
Memorandum as determined by a court of competent jurisdiction shall in no way affect
the validity, legality or enforceability of any other provision hereof.
Waiver. No failure of any party to insist on strict observance of any provision of this
Memorandum, and no custom or practice of the parties at variance with the terms hereof, shall be
deemed a waiver of any provision of this Memorandum in any instance.
Governing Law. This Memorandum shall be governed by and construed in accordance with the
laws of the Commonwealth of Virginia.
Entire Agreement: This Memorandum represents the entire integrated agreement between the
parties and supersedes all prior negotiations, representations or agreements, either written or oral.
This Memorandum shall not be amended or modified except by written instrument signed by the
parties.
Responsibility of the Parties. To the extent permitted by applicable law, each party to this
Memorandum of Understanding will be responsible for the actions, inactions or violations of its
officers, employees, and agents in connection with scope of duties described herein, but nothing
contained herein shall be construed as a waiver of the City's sovereign immunity.
Signature Page to Follow
Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have executed this Memorandum dated this
day of , 2421.
Approved as to Form:
Approved as to Execution:
1.31A
City of Roanoke, Virginia
Robert S. Cowell, Jr., City Manager
Virginia Harm Reduction Coalition
BY:
La son Koeppel
Page 5 of 5
5/21/2021
Print
https: / /roanokeva.gov /Admin /FormCenter /Submissions /Print/68124
Gun Violence Prevention & Intervention Mini - Grants - Submission #68124
Date Submitted: 5/21/2021
Gun Violence Prevention & Intervention Mini -Grant
The Gun Violence Prevention Commission is making available $65,000 to local non - profit
and faith -based organizations for activities designed for prevention and intervention of
` gun violence in our community. The Commission is primarily interested in programs that
work with youth and young adults and are collaborative in nature. These funds will be
ROA N O K E distributed in grants ranging from $3,000 - $5,000 for activities completed by August 31,
2021.
Grant Deadline If you have any questions about the grant application, please contact:
Friday, May, 21, 2021 at 11:59pm Contact Angela O'Brien at 540 - 853 -5309, angela.o'brien @roanokeva.gov or
Joe Cobb at 540 - 580 -9645, joseph.cobb @roanokeva.gov with questions or for
additional guidance.
Date*
5/21/2021
Agency Name*
Virginia Harm Reduction Coalition
Address*
1917 Franklin Rd SW Suite 113
I
City* State* Zip Code*
(Roanoke (!Roanoke (24014
I
Phone Number* Agency Website
540.904.4718
I https: / /carrynaloxone.org/
i
Agency Director Name*
Agency Director Phone Number*
-- - -..— --- - - - - -- - -- - - - - -- - - -- - - -- - - - --
Lawson Koeppel [5405242938
ii
https: / /roanokeva.gov /Admin /FormCenter /Submissions /Print/68124 NAthmej�A- 1/4
5/21/2021 https: / /roanokeva.gov /Admin /FormCenter /Submissions /Print/68124
Agency Director Email Address*
lawson @carrynaloxone.org
What prevention and /or intervention efforts are you applying for?
11 =] Mentoring /Sponsoring
Education
Training(conflict resolution, trauma informed, youth employment)
-] Scholarships
O Programs & Events
Youth Entrepreneurship
https: / /roanokeva.gov /Admin /FormCenter /Submissions /Print/68124 2/4
5/21/2021
https:Hroanokeva.gov/Admin/FormCenter/Submissions/PrinV68124
Please share detailed information about your proposed project and whether it will address PREVENTION or
INTERVENTION strategies when it comes to combatting gun violence in our community. *
Groceries Not Guns, a Gun Buyback Proposal
Proposal Rationale
Firearms were the leading cause of fatal injury in US children and adolescents in 2019, exceeding motor vehicle fatalities
[CDC Wisgars]. In 2019, 60% of firearm fatalities in Americans aged 0 -20 were due to homicide and 33.8% were due to
suicide. Firearm access, especially to handguns, is a key risk factor in both fatal interpersonal violence and fatal suicide
attempts [Oliphant et al 2019, Hanlon et al 2019]. Federal law prohibits anyone under 21 from purchasing a handgun directly
from a federally licensed firearms dealer, yet studies indicate youth handgun access and carrying is proportional to overall
ease of gun availability in a community [ Timsina et al 2020, Schell et al 2020]. In communities with consistently easy and
ubiquitous gun access, youth gun access and gun mortality is higher than in communities with higher barriers to gun
acquisition and overall fewer guns. Gun buybacks are one mechanism to reduce youth firearm access by reducing overall
firearm availability in a community.
Gun buybacks can also deliver a broader community educational and awareness message about how youth safety can be
enhanced when adults properly lock up firearms.
This proposal specifically seeks to use evidence -based public health and harm reduction principles pioneered to reduce
adverse effects of drug use as a framework to design and implement methods for reducing gun violence.
The present proposal falls under the prevention arm of the mini - grants.
Proposal Outline
A gun buyback event will be widely advertised and executed in August based on best practices found in other successful gun
buyback programs. The event will be promoted on social media, through an event page and advertisements, as well as flyers
distributed via community events, community bulletin boards, faith communities, grocery and food shops, barber shops, hair
salons, Roanoke City Housing Authority, and food banks. Event advertising partnerships will be pursued with a wide range of
local businesses and community non - profits, especially the local NAACP, who has already expressed interest in the event.
Advertising for the event will specifically focus on the rationale of reducing handgun access to adolescents in Roanoke City as
a means to reduce suicide and homicide risk.
At the event guns will be exchanged for grocery gift cards. Higher lethality guns will be exchanged for higher value gift cards,
following the lead of other documented gun buyback programs. Higher caliber, semi - automatic handguns will be exchanged
for $250 grocery gift cards, while shotguns and revolvers will be exchanged for $150 grocery gift cards. Non - functional
firearms will be exchanged for $50. Value category of guns will be assessed by event staff, who will be knowledgeable about
guns, and ensure gun safety by making sure all firearms are unloaded and firing mechanism zip tied as they enter the event
buyback location. The Roanoke City Police Department will screen guns for serial numbers to ensure the guns are not part of
an active criminal investigation and then destroy all guns. The event and all event advertising will also feature and promote
free gun locks as another means of reducing youth gun access.
References
CDC, Wisqars database accessed May 21, 2020
Hanlon TJ, Barber C, Azrael D, Miller M. Type of Firearm Used in Suicides: Findings From 13 States in the National Violent
Death Reporting System, 2005 -2015. J Adolesc Health. 2019 Sep;65(3):366 -370. doi: 10 .1016 /j.jadohealth.2019.03.015. Epub
2019 Jun 18. PMID: 31227389.
Oliphant SN, Mouch CA, Rowhani - Rahbar A, Hargarten S, Jay J, Hemenway D, Zimmerman M, Carter PM; FACTS
Consortium. A scoping review of patterns, motives, and risk and protective factors for adolescent firearm carriage. J Behav
Med. 2019 Aug;42(4):763 -810. doi: 10.1007/s10865- 019 - 00048 -x. Epub 2019 Aug 1. PMID: 31367939; PMCID:
PMC7182091.
Schell TL, Cefalu M, Griffin BA, Smart R, Morral AR. Changes in firearm mortality following the implementation of state laws
regulating firearm access and use. Proc Natl Acad Sci U S A. 2020 Jun 30;117(26):14906 - 14910. doi:
10.1073/pnas.1921965117. Epub 2020 Jun 15. PMID: 32541042; PMCID: PMC7334522.
Timsina LR, Qiao N, Mongalo AC, Vetor AN, Carroll AE, Bell TM. National Instant Criminal Background Check and Youth Gun
Carrying. Pediatrics. 2020 Jan; 145(1):e20191071. doi: 10.1542/peds.2019 -1071. Epub 2019 Dec 2. PMID: 31792166; PMCID:
PMC6939841.
https: / /roanokeva.gov /Admin /FormCenter /Submissions /Print/68124 3/4
5/21/2021
Eligibility:
https://roanokeva.gov/Admin/FormCenter/Submissions/Print/68124
Applicant organizations must be located within the City of Roanoke and be nonprofit 501(c) organizations or other dually
organized non - profits in good standing with the Commonwealth of Virginia and the City of Roanoke, with complete
operational status as of May 1, 2021.
Self Certification:
Organizations will be asked to self certify that the expenditures for which they are applying are documented, with
documentation maintained on file at the organization.
Application:
Applications must be received by 11:59 pm on May 21, 2021 via online form with the upload of a detailed expenditures
spreadsheet categorized by eligibility category and an organizational W -9.
File Upload*
Groceries Not Guns Expenditures Sheet .xlsx
Upload a detailed expenditure spreadsheet (Example:
word document with detailed spending information; excel
spreadsheet with detailed spending information)
NV -9 Upload*
vhrc501 c3.pdf
Upload an organizational W -9 here.
https:/ /roanokeva.gov /Admin /FormCenter /Submissions /Print/68124 4/4
000p12H0o66F000E000L
INTERNAL REVENUE SERVICE
P. 0. BOX 2508
CINCINNATI, OH 45201
DEC 0 6.2018
Date:
VIRGINIA HARM REDUCTION COALITION
622 ALLISON AVE SW APT 3
ROANOKE, VA 24016 -0000
Dear Applicant:
DEPARTMENT OF THE TREASURY
Employer Identification Number:
83- 2479145
DLN:
26053718002298
Contact Person:
CUSTOMER SERVICE ID# 31954
Contact Telephone Number:
(877) 829 -5500
Accounting Period Ending:
December 31
Public Charity Status:
509(a)(2)
Form 990/990 -EZ /990 -N Required:
Yes
Effective Date of Exemption:
November 9, 2018
Contribution Deductibility:
Yes
Addendum Applies:
No
We're pleased to tell you we determined you're exempt from federal income tax
under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct
contributions they make to you under IRC Section 170. You're also qualified
to receive tax deductible bequests, devises, transfers or gifts under
Section 2055, 2106, or 2522. This letter could help resolve questions on your
exempt status. Please keep it for your records.
Organizations exempt under IRC Section 501(c)(3) are further classified as
either public charities or private foundations. We determined you're a public
charity under the IRC Section listed at the top of this letter.
If we indicated at the top of this letter that you're required to file Form
990/990 -EZ /990 -N, our records show you're required to file an annual
information return (Form 990 or Form 990 -EZ) or electronic notice (Form 990 -N,
the e- Postcard). If you don't file a required return or notice for three
consecutive years, your exempt status will be automatically revoked.
If we indicated at the top of this letter that an addendum applies, the
enclosed addendum is an integral part of this letter.
For important information about your responsibilities as a tax - exempt
organization, go to www.irs.gov /charities. Enter 114221 -PC" in the search bar
to view Publication 4221 -PC, Compliance Guide for 501(c)(3) Public Charities,
which describes your recordkeeping, reporting, and disclosure requirements.
Letter 947
-2-
VIRGINIA HARM REDUCTION COALITION
Sincerely
Director, Exempt Organizations
Rulings and Agreements
Letter 947
$500 Groceries Not Guns logo and flyer design
$700 social media and flyer event promotion, coordination of event partnership and promotion w
$1,500 event rental, event insurance, event staff
$2,000 grocery cards
$300 citizen and participant survey regarding gun buyback prices, motives of participants in orde
$5,000 total
ith other non - profits and local businesses
�r to improve future events
Groceries Not Guns, A Gun Buyback Event
Information Form
1. I am surrendering a rifle, and I am 18 years of age or older.
I am surrendering a handgun, and I am at least 21 years of age or older.
2. (initial) I agree that the firearm I am surrendering will be destroyed, not sold, after it
has been determined to not be part of an active criminal investigation.
3. The following information must be received from the person surrendering the firearm, which
will be used to complete SF -187 Virginia State Police Firearms Clearinghouse form blocks 20-
30:
a. Full Name
b. Address
c. Date of Birth
d. Social Security Number
e. Race
f. Male or Female:
Signature:
Iq 4,,,�v,,, .�- '3
SP -187 Rev.08.01 -2013
VIRGINIA DEPARTMENT OF STATE POLICE
CRIMINAL FIREARMS CLEARINGHOUSE
(All entries on this form must be typewritten or in ink. Review instructions on back of form.)
GENERAL INFORMATION
1. Date of Report 2. Agency Reporting 3. Agency ORI
4. Agency Reporting Case No. 5. Investigating Officer Name
DESCRIPTION OF FIREARM
6. Manufacturer 7. Type 8. Model
9. Caliber or Gauge 10. Magazine or Cylinder Capacity 11. Barrel Length 12. Finish 13. Serial No.
14. Country of Origin 15. Other Identifying Marks
❑ United States
❑ Importer:
LAW ENFORCEMENT POSSESSION INFORMATION
16. Law Enforcement Possession Date: 17. Disposition of Firearm
❑ Seized ❑ Other (Explain)
❑ Found ❑ Forfeited
18. Crime Committed with Firearm 19. Description under which the firearm came into possession of the law enforcement agency.
(example 18.2 -308)
PERSON FROM WHOM FIREARM WAS TAKEN
20. Last Name
Acquisition Date
21. First Name
22. MI
23. Address
36.
24. City
37. FFL City
25. State
26. Zip Code
27. Date of Birth
40.
28. Social Security Number
29. Race
30. ❑ Male
42. MI
43.
Purchaser Address
44. City
❑ Female
31.
32. How did juvenile come into possession of the firearm?
❑ Adult ❑ Juvenile
❑ From personal residence.
❑ From residence of friend or acquaintance.
❑ From residence of relative.
❑ From friend or acquaintance.
(If Juvenile, Block 32
❑ While on school property.
❑ From family member.
must be completed.)
❑ From unknown person's property.
❑ Purchased from unknown person.
❑ Other:
33.
Acquisition Date
34. FFL Name
35. FFL Number
36.
FFL Address
37. FFL City
38. FFL State
39. FFL Zip Code
40.
Purchaser Last Name
41. First Name
42. MI
43.
Purchaser Address
44. City
45. State
46. Zip Code
POSSESSION OF FIREARM AFTER INITIAL NUKUNASE
47. Acquisition Date 48. Last Name 49. First Name 50. MI
51. Address 52. City 53. State 54. Zip Code
Forward to the Department of State Police within 7 days after trace is 4A,qC1Xviv4 C
SP -187 Rev. 08 -01 -2013
GENERAL INFORMATION (1 through 5) self - explanatory
DESCRIPTION OF FIREARM (6 through 15)
6. Manufacturer: Enter the entire name shown on the firearm.
7. Type: Enter the NCIC Weapon Type Code (Refer to NCIC Code Manual)
8. Model: The model designation can be a letter or numerical designation, brand name, or a combination thereof.
9. Caliber or Gauge: Refer to NCIC Code Manual
10. Magazine or Cylinder Capacity: For revolvers show the number of cartridges which the cylinder will hold. For
pistols show the magazine capacity, if possible. For derringers show the number of barrels.
11. Barrel Length: Measure revolvers from the muzzle to the face of the cylinder; pistols from the muzzle to the face of
the bolt with the slide in the forward; derringers from the muzzle to the face of the bolt with the frame and barrel
components locked. Measure to the nearest one -half inch and record in decimal point format. Example: 4.5 inches.
12. Finish: Enter the NCIC Weapon Color and finish code. Refer to NCIC Code Manual.
13. Serial Number: Include the letter prefix, suffix, code numbers, or letters over or under the serial number.
14. County of Origin: Check United States if applicable. Otherwise enter the NCIC Country Code. Refer to NCIC Code
Manual. The National Tracing Center must have the name of the importer to complete the trace when the firearm
was made by a foreign manufacturer and imported into the United States. Importer markings are usually found on
the frame or barrel. If you are having problems locating or understanding the importer markings please contact the
ATF Firearms Technology Branch for assistance.
15. Other Identifying Marks: Any markings, including grip medallion markings, proof- marks, grip composition and type.
For semiautomatic pistol, indicate if exposed- hammer or hammerless type. For revolver, indicate if side -swing
cylinder, top- break, or solid frame, with or without loading gate. Also indicate if with or without side - ejector housing.
State if revolver has a spur trigger or trigger guard.
LAW ENFORCEMENT POSSESSION INFORMATION (16 through 19)
16. Law Enforcement Possession Date: Enter the date the firearm came into the possession of the law enforcement
agency and check whether the firearm was seized, found, forfeited, or other. If other, enter a short description.
17. Disposition of Firearm: Example: destroyed, forfeited, returned to owner, etc. If this information is unknown at the
time of completion of this form, please leave blank and notify the Firearms Transaction Center at a later date.
18. Crime Committed with Firearm: Use the appropriate Virginia Code Section. Example: 18.2 -308.
19. Description under which the firearm came into possession of the law enforcement agency: self - explanatory
PERSON FROM WHOM FIREARM WAS TAKEN (20 through 32) self - explanatory
ORIGINAL FIREARM PURCHASE INFORMATION (FIREARMS TRACE REPORT) (33 through 46)
This information is obtained online from the Bureau of Alcohol, Tobacco, Firearms and Explosives at
https : / /www.affonline.gov /etrace /. The trace report may be attached to the SP -187 in lieu of completing blocks 33
through 46.
CHAIN OF POSSESSION OF THE FIREARM AFTER INITIAL PURCHASE (47 through 54)
Show the chain of possession after the original sale, listing names, addresses, and acquisition dates of all owners of the
firearm if known. List only non -FFL and the most recent first. Attach additional paper if necessary.
FORWARD TO: Criminal Firearms Clearinghouse Department of State Police, Post Office Box 85141,
Richmond, Virginia 23285 -4141, or fax 804 - 674 -2791.
FOR ASSISTANCE: State Police Firearms Transaction Center (804) 674 -6761
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
No. 42115 - 071921.
AN ORDINANCE to appropriate funding from the Commonwealth, federal and
private grant for various educational programs, amending and re- ordaining certain
sections of the 2021 -2022 School Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2021 -2022 School Grant Fund Appropriations be, and the same are
hereby, amended and re- ordained to read and provide as follows:
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
APPROPRIATIONS
Teacher Stipends 302- '110 10000 '1000 349Q 61100 - '41129 ' 2 01 $ 20,901.07
Social Security 302- 110- 0000- '1000 349Q 61100 - '42201 '2 01 1,598.93
REVENUE
State Grant Receipts 302 - 000 - 0000 - 0000 - 349Q 00000 - '32871 0- 00 $ 22,500.00
ATTEST:
ctutt�' Me- 1-4-r
City Clerk
July 19, 2021
The Honorable Sherman P. Lea, Sr., Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Mayor Lea and Members of Council:
As a result of official School Board action on Tuesday, July 13, 2021,
the Board respectfully requests that City Council approve the
following appropriation requests:
New Appropriation Award
Grow Your Own Teacher Pilot Program 2020 -21 $22,500.00
On behalf of the School Board, thank you for your consideration.
Sincerely,
Cindy H. Poulton, Clerk
pc: Tim Spencer Verletta B. White
Bob Cowell Kathleen Jackson
Amelia Merchant Mary Talley (w /details)
Lutheria H. Smith
ROANOKE CITY
PUBLIC SCHOOLS
Strong Students. Strong Schools. Strong City.
School Board
Lutheria H. Smith
Chairperson
Dr. Eli C. S. Jamison
Vice Chairperson
Diane M. Casola
Murk ri. Cathey
Michael L. Cherry, 11
Natasha N. Saunders
.,'oyce W. Watkins
Verletta B. White
Superintendent
Cindy H. Poulton
Clerk of the Board
www.rcps.info p: 540.853.2381 f: 540.853.2951 P.O. Box 13145 Roanoke VA
24031
CITY COUNCIL AGENDA REPORT
4
v+snr
To: Honorable Mayor and Members of City Council
Meeting: July 19, 2021
Subject: School Board Appropriation Request
Background:
As the result of official Roanoke City School Board action on Tuesday duly 13,
2021 the Board respectfully requested that City Council appropriate funding as
outlined in this report.
The 2020 -21 Grow Your Own Teacher Pilot Program provides $7,500 in grants
to low- income high school graduates who attended an institution of higher
education in the Commonwealth and subsequently now teach in a high -need
public school in the school division in which they graduated from high school.
This program will be fully reimbursed by state funds and will end dune 30,
2021.
Recommended Action:
Concur with this report of the School Board and adopt the attached budget
ordinance to establish revenue estimates and to appropriate funding as
outlined.
Robert S. Cowell, .Jr.
City Manager
Distribution: Council Appointed Officers
Verletta White, Superintendent, RCPS
Dan Lyons, Assistant Superintendent for Operations, RCPS
Kathleen M. Jackson, Chief Financial Officer, RCPS
Amelia C. Merchant, Director of Finance
CECELIA F. NICCOY, CHIC
Cite Clerk
Duke Baldridge
307 Darwin Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Baldridge:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roanokeva.gov
July 20, 2021
CECELIA T. NVEBB, ChIC
Deputy City Clerk
I am enclosing copy of Resolution No. 42116- 071921 reappointing you as a Director of
the Economic Development Authority of the City of Roanoke for a four -year term of
office, commencing October 21, 2021, and ending October 20, 2025.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting, which was held on Monday, July 19, 2021.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the
capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a
copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your reappointment and each
member is required "to read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue serving as a Director of the Economic
Development Authority.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosures
c: Harwell M. Darby, Jr., Secretary, Economic Development Authority, Glenn,
Feldmann, Darby and Goodlatte, 37 Campbell Avenue, S. W., Roanoke, Virginia
24011
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
No. 42116- 071921.
A RESOLUTION reappointing a Director of the Economic Development Authority of the
City of Roanoke to fill a four (4) year term on the Board of Directors.
WHEREAS, the Council is advised that the term of office of Duke Baldridge, a Director of
the Economic Development Authority of the City of Roanoke, Virginia, will expire October 20,
2021; and
WHEREAS, Sec.15.2 -4904, Code of Virginia (1950), as amended, provides that
appointments made by the governing body of such Directors shall, after initial appointment, be made
for terms of four (4) years.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Duke
Baldridge is hereby reappointed as a Director on the Board of Directors of the Economic
Development Authority of the City of Roanoke, Virginia, for a term of four (4) years commencing
October 21, 2021, and expiring October 20, 2025.
ATTEST:
City Clerk.
K: \Measures \eda reappoint Duke Baldridge 2017.doc
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the sixth day of July 2021, DUKE BALDRIDGE was reappointed as
a Director of the Economic Development Authority of the City of Roanoke for a four -year
term of office, commencing October 21, 2021, and ending October 20, 2025.
Given under my hand and the Seal of the City of Roanoke this twentieth day of
July 2021.
City Clerk
11, ou Y
Council Member William (Bill) D. Bestpitch
City of Roanoke
215 Church Avenue SW
Room 456
Roanoke, VA 24011 -1594
Dear Bill:
On Friday, March 21, 2021, 1 was in need of information regarding a utility line on my
property in the City of Roanoke. I inquired in person at the Engineering Division as to
where my concern may be addressed and was immediately assisted by Mr. Cody Andrews.
Mr. Andrews listened attentively to my request and quickly solved my dilemma by providing
a map of the property which answered my questions. Mr. Andrews was a consummate
professional, well spoken, polite and friendly.
As a credit and an asset to the City of Roanoke, I recommend that Mr. Cody Andrews be
recognized as such by Council, his Superiors and his peers.
Respectfully,
. pa'4t� a�
Brother Garland G. Parry
CECELIA F. NICCOY, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkCq roanokeva.gov
July 20, 2021
Ron D. Boyd, President & CEO
Local Office on Aging, Inc.
4932 Frontage Road, N. W.
Roanoke, Virginia 24019
Dear Mr. Boyd:
CECELIAT. WEBB, CHIC
Depute City Clerk
am enclosing copy of Ordinance No. 42117 - 071921 to repeal all conditions proffered as
part of previous rezonings on certain properties located at 4902 and 4932 Frontage
Road, N. W., bearing Official Tax Map Nos. 6490804 and 6490805 (the "Property ")
through the adoption of Ordinance No. 31337 - 021693, on February 16, 1993, and
Ordinance No. 34733 - 040300, adopted April 3, 2000; to rezone 4902
Frontage Road N. W., bearing Official Tax Map No. 6490804, from CG, Commercial -
General District, to MX, Mixed Use District; to adopt a condition related to natural
vegetation surrounding the property at 4902 and 4932 Frontage Road N. W., Official Tax
Map Nos. 6490804 and 6490805, respectively; and dispensing with the second reading
of this ordinance by title.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 19, 2021, and is in full force and effect upon its
passage.
Enclosure
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
PC: EVS Properties, LLC, 4902 Frontage Road, N. W., Roanoke, Virginia 24019
The Honorable Brenda Hamilton, Circuit Court Clerk
Robert S. Cowell, Jr., City Manager
W. Brent Robertson, Assistant City Manager
Jillian Papa Moore, Acting Director, Planning Building & Development
R. Wayne Leftwich, Jr., Planning Commission Agent
Timothy Spencer, City Attorney
Laura Carini, Assistant City Attorney
Susan Lower, Director of Real Estate Valuation
Luke Pugh, City Engineer
Tina Carr, Secretary, City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
No. 42117- 071921.
AN ORDINANCE to repeal all conditions proffered as part of previous rezonings
on certain properties located at 4902 and 4932 Frontage Road, N.W., bearing Official
Tax Map Nos. 6490804 and 6490805 (the "Property ") through the adoption of Ordinance
No. 31337 - 021693, on February 16, 1993, and Ordinance No. 34733 - 040300, adopted
April 3, 2000; to rezone 4902 Frontage Road N.W., bearing Official Tax Map No.
6490804, from CG, Commercial- General District, to MX, Mixed Use District; to adopt a
condition related to natural vegetation surrounding the property at 4902 and 4932
Frontage Road N.W., Official Tax Map Nos. 6490804 and 6490805, respectively; and
dispensing with the second reading of this ordinance by title.
WHEREAS, Ron Boyd, on behalf of Local Office on Aging, Inc., has made
application to the Council of the City of Roanoke, Virginia ( "City Council "), to repeal
Ordinance No. 31337 - 021693, adopted on February 16, 1993, and Ordinance No. 34733-
040300, adopted April 3, 2000, to the extent that they placed certain conditions on the
Property to have 4902 Frontage Road N.W., bearing Official Tax Map No. 6490804
rezoned from CG, Commercial - General District, to MX, Mixed Use District, and to adopt
a condition at 4902 and 4932 Frontage Road N.W., Official Tax Map Nos. 6490804 and
6490805, respectively;
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by §36.2 -540, Code of the City of Roanoke (1979), as amended,
and after conducting a public hearing on the matter, has made its recommendation to City
Council;
WHEREAS, a public hearing was held by City Council on such application at its
meeting on July 19, 2021, after due and timely notice thereof as required by §36.2 -540,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest
and citizens were given an opportunity to be heard, both for and against the proposed
rezoning; and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to City Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, finds that the public
necessity, convenience, general welfare and good zoning practice, require the repealing
of Ordinance No. 31337 - 021693, on February 16, 1993, and Ordinance No. 34733-
040300, adopted April 3, 2000, to the extent they placed certain conditions on the
Property, require the rezoning of 4902 Frontage Road N.W., bearing Official Tax Map
No. 6490804, and for those reasons, is of the opinion that 4902 Frontage Road N.W.,
bearing Official Tax Map No. 6490804 should be rezoned as herein provided and that the
conditions now binding upon the Property, should be repealed and replaced as requested.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. Ordinance No. 31337 - 021693, on February 16, 1993, and Ordinance No.
34733 - 040300, adopted April 3, 2000, to the extent they placed certain conditions on the
Property are hereby REPEALED, and that the Official Zoning Map, City of Roanoke,
Virginia, dated December 5, 2005, as amended, be amended to reflect such action.
2. Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and
the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as
amended, be amended to reflect that Official Tax Map No. 6490804, located at 4902
Frontage Road, N.W., be and is hereby REZONED from CG, Commercial - General
District, to MX, Mixed Use District, as set forth in the Zoning Amendment Application
dated June 18, 2021.
3. The following condition requested by the applicant is adopted as it
pertains to the Property at 4902 and 4932 Frontage Road N.W., Official Tax Map Nos.
6490804 and 6490805, respectively: Natural vegetation will not be disturbed at the rear
of the property within the area bounded by the rear (southeastern) boundary of the
property, the
parallel line 50 feet from the rear boundary and the side boundary lines.
4. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
(24ULt;' J. met
City Clerk.
9: IN
CITY COUNCIL AGENDA REPORT
,W7
To: Honorable Mayor and Members of City Council
Meeting: duly 19, 2021
Subject: Application by Local Office on Aging, Inc., to repeal all conditions
proffered as part of previous rezonings at 4902 and 4932 Frontage
Road NW, bearing Official Tax Map Nos. 6490804 and 6490805,
respectively, through the adoption of Ordinance No. 31337- 021693,
on February 16, 1993, and Ordinance No. 34733 - 040300 on April 3,
2000; to rezone 4902 Frontage Road NW, bearing Official Tax Map
No. 6490804, from CG, Commercial - General District, to MX, Mixed
Use District; and to adopt a condition related to natural vegetation
surrounding the property at 4902 and 4932 Frontage Road NW,
Official Tax Map Nos. 6490804 and 6490805, respectively.
Summary:
The Planning Commission held a public hearing on .July 12, 2021. By a vote of
6 -0, with Commissioner K. Atwood absent, the Commission recommends
approval of the rezoning request, finding that the Amended Application No.1 is
consistent with the City's Comprehensive Plan, Peters Creek North
Neighborhood Plan, and the Zoning Ordinance as the subject property will be
used in a manner appropriate to the surrounding area.
Application Information:
Request:
Rezoning, Conditional; Amendment of Proffered Conditions
Applicant:
Ron Boyd, Local Office on Aging, Inc.
Owner:
EVS Properties LLC
Agent:
N/A
City Staff Person:
Katharine Gray, Land Use and Urban Design Planner
Address:
4902 and 4932 Frontage Road NW
Official Tax No:
6490804 and 6490805, respectively
Site Area:
+/ -2.28 and 1.28 acres, respectively
Relevant Plans:
Peters Creek North Neighborhood Plan
Proposed Land Use:
office, general or professional; community center; and
accessory use, not otherwise listed
Future Land Use:
Commercial
Filing Date: Original Application: May 28, 2021
Amended Application No. 1: June 18, 2021
Background:
Local Office on Aging, Inc. is a local organization formed to enable older persons
to remain independent and within their homes as long as possible. It was
created 49 years ago and serves the people of the S`h Planning District. The
organization currently operates from 4932 Frontage Road NW, but finds that they
need additional space to carry out the new scope of services required by the
aging demographic in the area and their current focus on aging in place.
The applicant has applied to purchase the adjoining property, 4902 Frontage Road
NW, at which to expand their services, but is unable to do so without an
amendment of the existing zoning. The current zoning of that property is CG,
with conditions, and only allows a veterinary clinic with no outside corrals or pens.
Proposed Use /Development:
The applicant proposes to rezone the parcel at 4902 Frontage Road from CG to
MX, repeal all proffered conditions from the two parcels, and place a single
condition on the two parcels. The result would be that both 4902 and 4932
Frontage Road NW be zoned MX, with a condition.
At this time, the applicant has no plans to expand the built structures on the
parcels, but to use the existing buildings and development. Two concept plans
show the existing development of the parcels. If the applicant were to further
develop the properties in the future, the development would be subject to the
standards of the MX, Mixed -Use District, and supplemental regulations and
development standards of the zoning ordinance.
Request to Repeal Proffered Conditions:
The applicant requests that all proffered condition(s) enacted by Ordinance No.
34733 - 040300 be repealed as they pertain to Official Tax No. 6490804:
a) The property will be developed in substantial conformity with the revised
development plan for Emergency Veterinary Services of Roanoke, Inc.,
prepared by Caldwell White Associates, under date of December 21,
1999, and revised January 7, 2000, attached hereto as Exhibit 2 and
made a part hereof, subject to any changes that may be required by the
City during development plan review. Exhibit 2 notwithstanding, no more
than eight (8) parking spaces shall be provided in the rear (southern side)
of the new building.
2
b) Use of the property will be limited to veterinary clinics with no outside
corrals or pens.
c) Signage will conform to the requirements of C -1 zoning district signage
requirements.
d) The building will be a metal frame building with a stucco exterior in
substantial conformity a rendering attached hereto as Exhibit 5 and made
a part hereof, subject to any changes that may be required by the City
during the development plan review.
The applicant requests that all proffered conditions enacted by Ordinance No.
31337- 021693 be repealed as they pertain to Official Tax No. 6490805:
a) The property shall be developed further, if at all, in substantial
conformity to the concept plan attached to this Petition as Exhibit C,
consisting of two sheets, each showing Alterations and Addition to 4932
Frontage Road., N.W., and prepared by Whitescarver -Rodes & Associates,
Inc., subject to any changes required by the City of Roanoke during site -
plan review. Additional parking spaces may be provided and the parking
area rearranged and relocated from time to time, provided that no part of
the parking area is closer than fifty feet to the southeastern (rear)
boundary of the property.
b) Natural vegetation will not be disturbed at the rear of the property within
the area bounded by the rear (southeastern) boundary of the property,
the parallel line 50 feet from the rear boundary and the side boundary
lines. Setting and maintaining the trees described in condition (c) will not
be deemed a disturbance of the vegetation.
c) White pine trees will be set and maintained in two parallel rows, each row
within ten (10) feet of the other and each approximately parallel to the
rear (southeastern) boundary of the property and no closer than 30 feet
and no farther than 60 feet from the rear boundary of the property. Trees
initially set (and replacement trees from time to time) will be at least six
(6) feet tall and will be set and maintained so that a distance no greater
than six (6) feet separates any two (2) trees in one row and so that the
trees are on alternating (staggered) centers as between the two (2) rows.
In this condition the word "maintained" means that trees which die from
time to time will be replaced by live trees.
d) Except to the extent of further development within the limits of condition
(a) above, the residential character of the building situated on the
property on January 6, 1993, will be maintained.
3
Request to Adopt Proffered Conditions:
The applicant requests that the following proffered condition be adopted as it
pertains to Official Tax Nos. 6490804 & 6490805:
1. Natural vegetation will not be disturbed at the rear of the property within
the area bounded by the rear (southeastern) boundary of the property, the
parallel line 50 feet from the rear boundary and the side boundary lines.
Considerations:
Compatibility with Surrounding Land Uses:
The parcels requested to be rezoned have been used for commercial purposes for
many years in a commercial area along Peters Creek Road /Frontage Road near 1-
581. The rezoning to MX, with a condition, would permit the use of the parcels
for an active commercial use appropriate to the surrounding commercial and
institutional area along Peters Creek Road while the condition proffered would
protect the development from being obtrusive to the residential properties to the
rear of the parcels.
• To the north are a hotel, eating establishment and detached single - family
residential dwelling in Roanoke County on property zoned C2, High
Intensity Commercial District.
• To the east are a detached single- family dwelling on property zoned R -7,
Residential Single - Family District, and the Peters Creek Road /1 -581
interchange.
• To the south are detached single - family dwellings on property zoned R -7,
Residential Single - Family District.
• To the west is the Girl Scouts of Virginia Skyline Headquarters on
property zoned MX, Mixed -Use District with a mixture of commercial,
institutional, and multifamily zoning districts and uses beyond.
The future land use plan from the Peters Creek North Neighborhood Plan
designates this area for commercial use along Peters Creek Road.
Applicability /Appropriateness of Proposed Zoning District:
The purpose of the MX District is to accommodate residential uses, office uses,
and support services within the same district. The intent of the district is that
no retail sales uses be permitted and that the district facilitates a harmonious
mixture of office and residential uses. The regulations of the district are
intended to protect the character and scale of such a mixed -use development
pattern by permitting low- intensity development at a scale that recognizes and
respects residential patterns of development.
C!
This particular proposal would allow the continuation of the commercial
development pattern along Peters Creek Road /Frontage Road with uses and
form that transition well into the adjoining residential single - family district.
Availability of Other Property:
The proposed development is to be an expansion of the existing adjacent use
at 4932 Frontage Road. As such, there are no other properties immediately
adjacent, other than those in the rezoning request, which are available and
zoned to allow this type of development.
Consistency with Comprehensive Plan:
Both City Plan 2040 and the Peters Creek North Neighborhood Plan support
requiring redevelopment and development of commercial corridors to
appropriately transition into the surrounding area.
Policy /Action
Plan I Applicability to matter
LBE Policy 4 Action: Require all new
Comprehensive
The MX zoning with a single
and major redevelopment of
Plan', Livable
condition allows for the least
commercial corridors and commercial
Built Environ-
intensive commercial district type
centers to compliment and transition
ment Theme
of development on the property
well into the surrounding
while shielding the single family
neighborhoods.
dwellings to the rear through a
50 foot natural buffer.
Economic Development:
Peters Creek
The development standards of
Encourage good relationships between
North Neigh-
the MX district and proffered
commercial and residential
borhood Planz,
condition offered provides
development through thoughtful site
pg. 30.
appropriate uses and
and building design, landscaping, and
development standards at an
transitional uses.
area that adjoins existing
residential dwellings.
Economic Development:
Peters Creek
This change appropriately
Encourage mixed uses to improve
North Neigh-
increases the number of uses
vitality and continuous use of
borhood Planz,
from a single use to a number of
commercial areas.
pg. 30
the least intensive of
commercials uses on an already
existing commercial property
within a commercial corridor.
Comments on Application:
Planning Commission Work Session:
Several items were discussed at the Planning Commission work session,
including removal and revision of proffered conditions offered.
City Plan 2040 City of Roanoke, 2020
z Peters Creek North Neighborhood Plan City of Roanoke, 2002
The applicant submitted Amended Application No.l addressing all of the
comments.
Interdepartmental Comments:
General comments were provided from the Western Virginia Water Authority,
Stormwater, Parks and Recreation, Fire and Planning Building and Development
departments related to: water and sewer availability, stormwater design
requirements, a potential greenway connection, fire code design requirements,
building and zoning subdivision requirements, and the permitting process.
Public Comments:
No comments received.
Public Hearing:
No comments received.
Conclusions and Recommendations:
The principal consideration is whether the proposed rezoning is consistent with
City Plan 2040 and the Peters Creek North Neighborhood Plan. The proposed
change allows for existing commercial properties on a commercial corridor to be
reused in a manner that is appropriate to the surrounding area. Overall, this
proposed change is in keeping with the goals of these plans.
Sarah Glenn, i e Chair
City Planning mmission
Enclosure: Attachment A, Zoning District Map
Distribution: Robert S. Cowell, Jr., City Manager
W. Brent Robertson, Assistant City Manager
Chris Chittum, Director Planning Building and Development
R. Wayne Leftwich, Jr., Planning Commission Agent
Timothy Spencer, City Attorney
Laura Carini, Assistant City Attorney
Ron Boyd, Local Office on Aging, Inc.
EVS Properties LLC
R
ZONING DISTRICT MAP
4902 and 4932 Frontage Road NW
Official Tax Parcels: 6490804
and 6490805
=Axes tc be R ezcrecj
Zoning
AC, A.irm t Dev
CQ-; � QmMerdaI-Q arwal
CLS Ccmmwcsal-Large Site
ON C�mme±ciaFt�eighxxr c.
I-1 bght IroustT191
F2 Heavy Induetfial
IN InstitullarzI
17-71 INPLIC "'itce,
IPUC Irdustrisl Planned UritLev
I`,,V-, kimed Use
Kt,�PU C 1,fixed Use P1811-cI UlItCe,
R -12 F es SiI,91 e-F amity
R3 PCs single-Fsmit�
R-t,Re5 5irigle.-F9niihf
R-7 Res Single-Faitry
RA. R C-i-Agr ICU Itural
RIA-1 ResNiviecCer'sity
-
Rhl- Z R @,s M med C er S fty
R,R,JF Res Multifamily
pDS peoreqty,_, sno 3pun Spacr,
OF U,-,sr.Pkx
�;rncfticvsl Zcnirg
0 100 200 Feet
Attachment A
Department of Planning, Building and Development
Room 170, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Phone: (540) 853 -1730
Filing Date: June 18, 2021 Submittal Number Amended Application No. 1
❑ Rezoning, Not Otherwise Listed
Rezoning, Conditional
❑ Rezoning to Planned Unit Development
❑ Establishment of Comprehensive Sign Overlay District
I CCkGc Here to Print
Amendment of Proffered Conditions
❑ Amendment of Planned Unit Development Plan
❑ Amendment of Comprehensive Sign Overlay District
r
Address:
4902 and 4932 Frontage Road NW Roanoke, Virginia 24019
Official Tax No(s).:
6490804 and 6490805 respectively
Existing
❑ Without Conditions
Ordinance
34733 - 040300
Zoning:
CG, Commercial - General
j
0 With Conditions
No(s). (If
1337 -021693
❑ Planned Unit Development
applicable):
Requested
❑ Without Conditions
Proposed
Office, general or professional
Zoning:
MX, Mixed Use
With Conditions
land Use:
Community Center
Accessory Use
❑ Planned Unit Development
Name: EVS Properties, LLC Phone Number. 5407981723
Address: 902 Frontage Road NW Roanoke, Virginia 24019 E -mail: skltneel @cox.net
Name: Local Office on Aging, Inc. Ron D. Boyd, President & CEO Phone Number: 5403450451
Address: JqA2 Frontage Road NW, Roanoke, Virgnia 24019 E -mail: [ronboyd@loaa.org
Name: Phone Number.
Address: E-mail: I
ti.wmoo ,qwm s4 um
Department of Planning, Building and Development
Room 170, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Phone: (540) 853 -1730
I Click Here to Print
Filing Date: June 18, 2021 Submittal Number: Amended Application No. t
--
El
❑ Rezoning, Not Otherwise Listed
Rezoning, Conditional
❑ Rezoning to Planned Unit Development
❑ Establishment of Comprehensive Sign Overlay District
Z Amendment of Proffered Conditions
❑ Amendment of Planned Unit Development Plan
❑ Amendment of Comprehensive Sign Overlay District
fit.
.✓; sf I p,.
Address:
14902 and 4932 Frontage Road NW Roanoke Virginia a 241 9
Official Tax
No(s).:
6490804 and 6490805 respectively
Existing
❑ Without Conditions
Ordinance
34733 - 040300
Zoning:
CG, Commercial- General
Z With Conditions
No(s). (If
41337- 021693
❑ Planned Unit Development
applicable):
Requested
❑ Without Conditions
Proposed
Office, general or professional
Zoning:
MX, Mixed Use
With Conditions
Land Use:
Community Center
❑ Planned Unit Development
Accessory Use
Name: Local Office on Aging, Inc. Ron D. Boyd, President & CEO Phone Number: 5407345045
11res,5 - 4932 Frontage Road NW Roanoke, Virginia 24019 E -mail: ronboyd @loaa.org
Name: Local Office on Aging, Inc. Ron D. Boyd, President & CEO Phone Number: 5403450451
E -mail: ronboyd @loaa.org
AudwzW AWfs Sigrmre
Phone Number: I I
E -mail: I
R Completed application form and checklist.
F Written narrative explaining the reason for the request.
F Metes and bounds description, if applicable.
DK Concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures. Please label as
'development plan' if proffered.
f— Copy of previously adopted Ordinance.
j— A Traffic Impact Study in compliance with Appendix B -2(e) of the City's Zoning Ordinance.
.- n-
F Cover sheet
F Traffic impact analysis.
F Concept plan.
r Proffered conditions, if applicable.
r Required fee.
'An electronic copy of this application and checklist can be found at www. roanokeva .gov /planningcommission. A complete packet must
be submitted each time an application is amended, unless otherwise specified by staff.
Narrative
Request:
LOA currently owns the property located at 4932 Frontage Road NW and have a purchase
agreement on the property located at 4902 Frontage Road NW. The purpose of this request is to
repeal proffered conditions on 4932 Frontage Road NW, Tax Id: 6490805 and 4902 Frontage
Road NW, Tax Id: 6490804. We also request that property located at 4902 Frontage Road NW
be rezoned from CG- Commercial General to MX, Mixed Use.
LOA has outgrown our current facility and needs more office and gatherings space to align with
our age friendly /livable community initiatives allowing seniors to age in place. We are
requesting to rezone to allow us to have the uses as described in the application on each parcel.
Furthermore we request that Proffered Conditions 1 & 2 be adopted for both parcels
Property Description:
The two parcels are shown in attachments.
Agency:
The LOA Local Office on Aging, Inc. DBA LOA Area Agency on Aging was formed as the
League of Older Americans, Inc. in 1972 based off of the Southeastern US as a direct result of
the passage of the Older Americans Act by Congress in 1965. The Act reauthorized in 1973
required the development by local governments of an entity to be the focal point for services and
programs for persons 60 years of age and older. The purpose was to help older persons remain as
independent as long as possible, preferably in their own homes.
Through the efforts of the Council of Community Services and Total Action against Poverty, the
LOA was created and subsequently designated as the area agency on aging by all local
governments in the fifth planning district of Virginia. LOA has been operating for over 49 years
and is the second area agency on aging in Virginia; the first was in the Norfolk area. There are 25
area agencies on aging in Virginia, 622 in the United States.
LOA is a 501 (" 3 nonprofit which currently operates 34 (thirty four) community based services
annually serving 40- 50,000 seniors while delivering a quarter of a million services to seniors
throughout the fifth planning district.
The mission of the LOA Area Agency on Aging is helping older persons remain independent for
as long as possible. One of the most notable services LOA provides is meals on wheels.
The LOA is governed by a 9 -19 member Board of Directors required by the State Corporation
Commission since LOA is a non - profit organization. Members of the Board come from every
jurisdiction in the fifth planning district of Virginia. The Board nominates its own members.
The Older Americans Act requires the establishment of an Advisory Council and specifies the
types of organizations that must be represented, including older persons themselves. In addition,
local governments each appoint a member to the Advisory Council. The Advisory Council is
mandated by the Older Americans Act to approve an area plan for services with designated funds
for each service unit. The Advisory Council holds an annual public hearing on the plan and then
makes a recommendation for approval or modification to the Board of Directors. The area plan is
due to DARS in July of each year. Once the plan is approved by the Commissioner for the
Department of Aging and Rehabilitative Services, it becomes a contract. Modification to either
service units or funds, must be amended by the Advisory Council.
Proposed Use:
Office, general or professional
Community Center
Accessory Use, not otherwise listed
4932 Frontage Road NW
Central office for 23 staff overseeing 34 community based programs. Conference & Board room
for staff, client, Board of Directors & Advisory Council meetings. We operate an emergency
Food Pantry where shelf stable food bags are distributed to clients on our waiting list. Most food
is delivered to homes. No set times for distribution. We also coordinate our "Pets Eat Too"
program complementing meals on wheels recipients with pet food during their daily meal
deliveries.
4902 Frontage Road NW
LOA plans to renovate the facility for the LOA Center for Health & Wellness
This facility will house offices for nutrition staff, Fall Prevention workshops, Congregate Diner's
club, senior center activities, emergency food pantry (frozen meals), senior food box distribution,
lunch & learns, various fitness type classes, etc.). Long term plans could include an outdoor
walking track and exercise area with a successful grant process. We hope to provide caregiver
workshops, and operate short term projects such as Soup for Seniors, Let's Give Lunch and
volunteer activies within this facility.
Neighbors:
Ron Boyd, President & CEO has visited with all of the adjoining residential properties as well as
the Girl Scouts of America.
Summary:
LOA purchased the property located at 4932 Frontage Road NW in the fall of 2017. LOA
relocated to this location following a renovation of the facility in June 2018. Over the past three
years LOA's scope of services and strategic plan has shifted tremendously to align with the
shifting aging demographics as well as the healthy aging and aging in place initiatives. LOA's
need for expanded office space and increased scope of services initiated the purchase of the
property located at 4902 Frontage Road NW.
We don't foresee any adverse impact to the surrounding area and property owners. We have
made significant improvements to the property located at 4932 Frontage over the past three
years. We plan the same for the 4902 Frontage Property. Removing the development
conditions on 4932 Frontage and changing 4902 Frontage from Commercial General to Mixed
Use favors all surrounding property owners. It will also limit commercial traffic and hours of
operation from the previous use as a Veterinary Hospital.
-LEGEND
O IRON PM SET
■ ro r MONUMEKr
MOCK 1• AOW Ca) LOT 4 B
P B d PG. 15' TE O ro
LOT 5 ' P.dIb PG' 0 (W .. co )_
SST ® SSE
r
T.M. 5490M
1.279 AC.
PAVO
j2d0' - UM spa rOF WILWA
Or '14 #4 sKnAr couvat
EYS PROFS !LC H - MT 02EIMIM
A(Srl OW1425Y ti — MW 6490808
TAX MW 64911x804 !w _.K �p
1 g O'' I
1 � �O 1Q8' CA1pPl7E'
IRNGENI � fRNtiEfyr
FRONTAGE ROAD, N. W. �x
RA VA4YES
0 40 80
NOTES:
I. OWNER OF RECORD: HURD & OBENCHAIN, INC. sc4[E• 1' - 40'
2. LEGAL REFERENCE: INSTRUMENT NO. 100009030
3. TAX MAP NUMBER: 6490805
4. PROPERTY MAY CONTAIN UNDERGROUND UTILITY
SERVICE LINES.
10 -03 -17
JOHN R. McADEN
A U No.00200
Balzer
wl
PHYSICAL IMPROVEMENT SURVEY FOR
LOC4L OFFICE ON AGING, INC.
4932 FRONTAGE ROAD, N.W.
1.279 AC.
AS DESCRIBED IN
INSTRUMENT N0. 10009030
CfTY OF ROANOKE• VIRGINIA
SURVEYED 10 -03 -17
JOB #05170449 MS
SCALE: 1' - 40'
540- 772 -9580 FAX: 540- 772 -8050 1i
ARCHITEM ENGWEERS
SU
w. Inc. 1208 Corporate Circle Roanoke Va. 24018 •4 �a
aavt•m,a �pw
4 FRONTAGE ROAD, NW GRAPHIC SCALE
A- JI4."r
R- X7.11' �RIW vARAES) 80' 0 80'
T6 112&3' (WOT PROuECT, X1758} 001, R '1 SCALE: 1" - 80' Zia
m s 71y17r• r SURS
da 217.08' I s P
3921W w
fi �� 1�
lta �OUT
AVMT &A
PANW
y , � SET P
Comm IG�/1 I A �T � 1 011
V 47r Aar AC 310'
IVAI
R MATS MINT
LJ' ROW OUFM LOCAL WE T
PAD EASEMENT
1w FWXVT
12.r X ffii Ix 1i8' 1 �- 000-W. RAIL-201
FlUff
L
Lm W
1ao' x aw TAX J6490604 v
air roan 90 2.3952 Ac. III
101,720 S.F. H
EX P E!<iAS
nw comet
N22 IVrw a4 IX PO SET PO
afr s w NoT sEr
- ------------ _ - - - -- ---- - - - - --
Ex 15' ME
P.6t a PG 0 TU ~07
AC AM l 4� LOT 7, '
W GF AMW MOC>D ,Ta Op
L DRAMOE E4SE10VT P.& 61 Pr. 95
EX va"m
�� y
IP ow �o
AM UcmL4 M ' � ' II[1/AIf 111E 9 � U � OW y
OU OVEIVEAD U7WTY LME / / ima a nm
P.Et PLAT SM �/r Dl& 18111 PG 1074 D¢/ �l %21121
IF PAGE % % LOT ,% lX W 1 1 c. No. 002ggg
SF. souARE FEET � wP OF AN31Gw 11DaD TVA
TEE # ElECn5C r � � AR 4 PG, 93
USBANT
r
1007 16PGm DEPARIACWT - - suR
OF 7R4NSPCRTA7XW
mom-
1. Im PTiCpDPTY IS NOT LOCA7ED 1117W T1E LWTS CF A
SPECIAL FLOOD HAZARD AREA AS DEMWED BY FOK THIS
PLAT SHOWING OPIW !S EIASED ON AN #4WCWm Cr 7W FLOYD
WRA WCE RATE WP AND HAS 9M IET1M W THE MD.
TAX 46490804 SEE FEW YAP Na 31181CM= REMSED S&vn3o Tt 24
2.3352 AC. (101, 720 S.F.) mox zow X
PREPARED FOR THE 2 7W PLAT W �A~ W �T 7W �T OF A
CtJRIIFJYT VU RDVRT AND 7mM mAY OW
LOCAL OFFICE ON AGING, INC. � WKW AFFECT DE PROPERTY THAT ARE NOT
SITUATED AT 4902 FRONTAGE RD., NW ,T, CU1qRENT OWdM EVS pRepppM LLC
CITY OF ROANOKE, VIRGINIA LEGAL RUMMYCE; VMW- UC - WSTRIAIPNT p90014M
DATE:
SCALE: April 21, 2021 Lumsden Associates, P.C.
NO.
COMM. ENGINEERS I SURVEYORS I PLANNERS
21-091 4w BRAHMZTON AVEMJE PHONE: (S40) 774 -4411
P.O. BOX 20669 FAX: (S40) 772 -944S
ROANOKE, VIRGINIA 24018 WWW,W .Cam
Proffered Conditions to be Repealed
4932 Frontage Road NW
The applicant hereby requests that the following proffered condition(s) enacted by Ordinance
No. 31337 - 021693 be repealed as it/they pertain(s) to Official Tax Noo . 6490805:
a) The property shall be developed further, if at all, in substantial conformity to the concept
plan attached to this Petition as Exhibit C, consisting of two sheets, each showing
Alterations and Addition to 4932 Frontage Road., N.W., and prepared by Whitescarver-
Rodes & Associates, Inc., subject to any changes required by the City of Roanoke
during site -plan review. Additional parking spaces may be provided and the parking area
rearranged and relocated from time to time, provided that no part of the parking area is
closer than fifty feet to the southeastern (rear) boundary of the property.
b) Natural vegetation will not be disturbed at the rear of the property within the area
bounded by the rear (southeastern) boundary of the property, the parallel line 50 feet
from the rear boundary and the side boundary lines. Setting and maintaining the trees
described in condition (c) will not be deemed a disturbance of the vegetation.
C) White pine trees will be set and maintained in two parallel rows, each row within ten (10)
feet of the other and each approximately parallel to the rear (southeastern) boundary of
the property and no closer than 30 feet and no farther than 60 feet from the rear
boundary of the property. Trees initially set (and replacement trees from time to time) will
be at least six -6() feet tall and will be set and maintained so that a distance no greater
than six (6) feet separates any two (2) trees in one row and so that the trees are on
alternating (staggered) centers as between the two (2) rows. In this condition the word
"maintained" means that trees which die from time to time will be replaced by live trees.
d) Except to the extent of further development within the limits of condition (a) above, the
residential character of the building situated on the property on January 6, 1993, will be
maintained.
Proffered Conditions to be Repealed
4902 Frontage Road NW
The applicant hereby requests that the following proffered condition(s) enacted by Ordinance
No. 34733 - 040300 be repealed as it/they pertain(s) to Official Tax No(). 6490804:
a) The property will be developed in substantial conformity with the revised development
plan for Emergency Veterinary Services of Roanoke, Inc., prepared by Caldwell White
Associates, under date of December 21, 1999, and revised January 7, 2000, attached
hereto as Exhibit 2 and made a part hereof, subject to any changes that may be required
by the City during development plan review. Exhibit 2 notwithstanding, no more than
eight (8) parking spaces shall be provided in the rear (southern side) of the new building.
b) Use of the property will be limited to veterinary clinics with no outside corrals or pens.
c) Signage will conform to the requirements of C -1 zoning district signage requirements.
d) The building will be a metal frame building with a stucco exterior in substantial
conformity a rendering attached hereto as Exhibit 5 and made a part hereof, subject to
any changes that may be required by the City during the development plan review.
PROFFERED CONDITIONS
Proffered Conditions to be Adopted
The applicant hereby requests that the following proffered condition(s) be adopted
as it/they pertain(s) to Official Tax No(s).6490804 & 6490805_
Natural vegetation will not be disturbed at the rear of the property within the area
bounded by the rear (southeastern) boundary of the property, the parallel line 50 feet
from the rear boundary and the side boundary lines.
ZONING DISTRICT MAP
4902 and 4932 Frontage Road NW
Official Tax Parcels: 6490804
and 6490805
cmArea to be Rezoned
Zoning
AD: Airport Dev
- CG: Commercial - General
- CLS: Commercial -Large Site
s <�! CN: Commercial- Neighborhood
D: Downtown
1 -1: Light Industrial
- 1 -2: Heavy Industrial
- IN: Institutional
INPUD: Institutional Planned Unit Dev
- IPUD: Industrial Planned Unit Dev
MX: Mixed Use
MXPUD: Mixed Use Planned Unit Dev
R -12: Res Single - Family
R -3: Res Single - Family
R -5: Res Single - Family
R -7: Res Single -Famiy
RA: Res - Agricultural
RM -1: Res Mixed Density
RM -2: Res Mixed Density
RMF: Res Multifamily
ROS: Recreation and Open Space
- UF: Urban Flex
4 _ Conditional Zoning
N
W E
0 100 200 Feet
E— ►-- + --I- -� S
`9l" ,
CG(c)'�' I R -7: Res
Commercial- General Single - Family
Conditional
i Ord #34733 �'
Mixed ' ,
itional \
131337 \`. •
' ROS: Recreation
and Open Space
• •� •,•,
•� '
64p1
0-
6,490 04
6490205 I
ti
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of February, 1993.
No. 31337- 021693.
AN ORDINANCE to amend SS36.1 -3 and 36.1 -4, Code of the City of
Roanoke (1979), as amended, and Sheet No. 649, Sectional 1976 Zone
Map, City of Roanoke, in order to amend certain conditions
presently binding upon certain property previously conditionally
rezoned from RS -1, Residential Single - Family District, to C -1,
Office and Institutional District.
WHEREAS, application has been made to the Council of the City
of Roanoke to amend certain conditions presently binding upon a
tract of land located at 4932 Frontage Road, N.W., described as
1.276 Acres, according to the Map of Arrowood, being further
identified as Official Tax No. 6490805, which property was
previously conditionally rezoned by the adoption of Ordinance No.
28087, adopted April 21, 1986; and
WHEREAS, the City Planning Commission, which after giving
proper notice to all concerned as required by 536.1 -693, Code of
the City of Roanoke (1979), as amended, and after conducting a
public hearing on the matter, has made its recommendation to
Council; and
WHEREAS, a public hearing was held by City Council on said
application at its meeting on February 8, 1993, after due and
timely notice thereof as required by 536.1 -693, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both
for and against the proposed amendment; and
WHEREAS, this Council, after considering the aforesaid
application, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the
conditions now binding upon the above - described property should be
amended as requested.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that SS36.1 -3 and 36.1 -4, Code of the City of Roanoke
(1979), as amended, and Sheet No. 649 of the Sectional 1976 Zone
Map, City of Roanoke, be amended to reflect the changes in
proffered conditions as shown in the First Amended Petition filed
in the City Clerk's Office on January 19, 1993, and as set forth in
the report of the Planning Commission dated February 8, 1993.
ATTEST:
City Clerk.
ar
PE �_ ,
CITY t.
'93 JAN 20 P5:06
Roonoke City Manning Commiss+on
February 8, 1993
The Honorable David A. Bowers, Chairman
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Request from Whitescarver -Roles & Associates, Inc.,
represented by Donald L. Wetherington, attorney,
that conditions proffered in conjunction with the
rezoning of a tract of land located at 4932
Frontage Road, N.W., designated as Official Tax No.
6490805, be amended.
A. Purpose of the request is to amend two (2) of the
existing proffered conditions relative to the site
development plan and parking plan for the subject
property to provide for a proposed building addition and
expansion of the off - street parking area.
Petition to amend proffered conditions was filed on
December 9, 1992. The following condition was proffered
by the petitioner in lieu of:
The property shall be developed further, if at all,
in substantial conformity to the concept plan
attached to this petition as Exhibit C, consisting
of two sheets, each showing alterations and
addition to 4932 Frontage Road, N.W., and prepared
by Whitescarver -Roder & Associates, Inc., subject
to any changes required by the City of Roanoke
during site plan review. Additional parking spaces
may be provided and the parking area rearranged and
relocated from time to time, provided that no part
of the parking area is closer than fifty feet to
the southern (rear) boundary of the property.
C. Oriainal proffered conditions as part of the rezoning
request approved by City Council on April 21, 1986,
Ordinance No. 28087, are as follows:
Morn 35� nk;n,C�pc Cknlal 215 Onirdi Avenue 5 W Rocnoke Vnqnia 24Cn t 1.703) 981 2344
Members of Council
Page 2
1. The property will be developed in substantial
conformity to the preliminary development plan
attached to the Petition as Exhibit A.
2. A minimum of fifty feet of natural vegetation will
be left undisturbed at the rear of the property as
shown on Exhibit A.
3. Petitioners will plant and maintain white pine
trees in front of the natural vegetation area
described above, said trees to be at least 6 feet
tall and to be planted at a distance of every 6
feet.
4. The residential character of the existing building
shall be preserved.
5. Petitioners shall construct and pave the parking
areas in substantial conformity to the diagram
shown on Exhibit A.
6. The preliminary development plan which is Exhibit A
to the Petition is hereby amended to the extent
Petitioner shall remove a structure depicted
thereon and captioned "to be removed."
D. Planning Commission public hearina was held on Wednesday,
January 6, 1993. Mr. Don Wetherington appeared before
the Commission on behalf of the petitioner. Mr.
Wetherington informed the Commission this his client had
entered into a contract to purchase the subject property
with the intention of relocating their office there. He
then explained that an amendment to the proffered
conditions was necessary to permit addition onto the
existing building and to expand the accompanying parking
area. Mr. Wetherington further stated that all the
adjoining property owners had been contacted and that no
objection had been raised to their request. He then
informed the Commission that one property owner had
questioned the width of the buffer area to be maintained.
Mr. Wetherington stated that he felt there might have
been some confusion as to the action taken seven years
ago regarding the maintenance of a 50 foot wide, natural
vegetative buffer along the rear of the subject property
in conjunction with the installation of 6 foot high white
pines to be set in front of the buffer area. He further
stated that his clients had agreed to replace the white
pines that had died and would be receptive to
establishing another row of white pines in front of that
existing row of trees if the Commission desired.
Members of Council
Page 3
Mrs. Dorsey gave the staff report. She informed the
Commission that there were five proffered conditions as
part of the original rezoning and that the petition
before the Commission is to amend two (2) of those
conditions. She further stated that the subject property
is conditionally zoned C -1, office District and that no
retail activities are permitted in that zoning district
classification. Mrs. Dorsey stated that there was no
organized neighborhood group for this area, however, the
Planning staff had notified all the adjoining property
owners and within the past few days, had received verbal
comments from one of the adjoining residential property
owners. She stated that the Planning staff recommended
approval of the request finding that the proffers were in
keeping with the intent of the previous proffered
conditions of 1986.
Mr. Wayne Nicely (3680 Partridge Lane, N.W.) appeared
before the Commission and stated that he did not oppose
the addition to the building, however, he did have a
problem with the buffer area. He informed the Commission
that he had spoken to the people with Whitescarver -Roder
and that they had no objection to the provision of a 100
foot wide buffer along the rear portion of the property.
Discussion took place among the staff and the Commission
members pertaining to the buffering requirements of the
Code, who is responsible for its maintenance once
;nstalled, who was responsible for proffered conditions,
and the issue of a 50 foot wide buffer versus a 100 foot
wide buffer on the subject property.
No one else from the audience appeared before the
Commission to speak in favor or in opposition to the
request.
E. First amended petition to amend proffered conditions was
filed on January 19, 1993, as a result of the discussion
and verbal revision to a proffered condition which took
place during the public hearing regarding the buffer
area. The following proffered conditions reflect those
previously in place as well as the revised condition:
The property shall be developed further, if at all,
in substantial conformity to the concept plan
attached to this Petition as Exhibit C, consisting
of two sheets, each showing Alterations and
Addition to 4932 Frontage Road, N. W., and prepared
by Whitescarver-Rodes 6 Associates, Inc., subject
to any changes required by the City of Roanoke
during site -plan review. Additional parking spaces
may be provided and the parking area rearranged and
Members of Council
Page 4
relocated from time to time, provided that no part
of the parking area is closer than fifty feet to
the southeastern (rear) boundary of the property.
Natural vegetation will not be disturbed at the
rear of the property within the area bounded by the
rear (southeastern) boundary of the property, the
parallel line 5o feet from the rear boundary and
the side boundary lines. Setting and maintaining
the trees described in condition (c) will not be
deemed a disturbance of the vegetation.
White pine trees will be set and maintained in two
parallel rows, each row within ten (10) feet of the
other and each approximately parallel to the rear
(southeastern) boundary of the property and no
closer than 30 feet and no farther than 60 feet
from the rear boundary of the property. Trees
initially set (and replacement trees from time to
time) will be at least six (6) feet tall and will
be set and maintained so that a distance no greater
than six ( 6 ) feet separates any two ( 2 ) trees in
one row and so that the trees are on alternating
(staggered) centers as between the two (2) rows.
In this condition the word "maintained" means that
trees which die from time to time will be replaced
by live trees."
4. Except to the extent of further development within
the limits of condition (a) above, the residential
character of the building situated on the property
on January 6, 1993, will be maintained.
II. Issues:
A. Zoning of the subject property is conditional, C -1,
Office District. The zoning pattern in the area is as
follows: to the west is C -1, Office District; to the
east and south is RS -1, Single Family Residential
District; and to the north is a mixture of residential
and commercial zoning under Roanoke County jurisdiction.
B. hand use of the subject property is a single family
residence that has been adaptively converted to office
use. The surrounding land uses are as follows: to the
east and south is single family residential; to the west
is office use; and to the north is a single family
residence, a vacant tract, and two (2) motel
establishments.
C. Access to the property is provided by the frontage road
of Peters Creek Road, a controlled access, four -lane
Members of Council
Page 5
highway. I -581 interchange is located less than 500 feet
to the east of the property.
D. Neighborhood organization does not exist for this area of
the City. The area consists of predominantly residential
uses, bordered by commercial and office uses, along the
Frontage Road and the existing residential properties are
set back far enough from the streets to maintain their
residential integrity.
E. Comprehensive plan recommends that, "In areas of
Transition from one land use to another, development be
controlled so as to minimize any adverse impact on
adjoining land uses."
IIZ. lternatives;
A. City Council approve the request to amend proffered
conditions:
1. Zoning would remain conditional, C -1, Office
District with an amended proffered condition for a
revised site development and parking plan to
facilitate the proposed building addition and
parking area expansion on the property.
2. hand use would become professional offices with
related administrative activities.
3. Access to the subject property would continue to be
provided by the adjoining public streets, Frontage
Road and Peters Creek Road. The City Traffic
Engineer has stated that traffic generated by the
proposed office space and expansion would have
minimal impact on Frontage Road and Peters Creek
Road
4. Neighborhood character would not be affected by the
proposed addition to the building and the expansion
of the off- street parking area as proffered.
5. issues as set forth would be
followed.
B. City Council dery the request to amend proffered
conditions:
1. Zoning would remain conditional, C -1, Office
District subject to the previously proffered site
development plan and parking plan.
Members of Council
Page 6
2. Land use would remain a single family residence
that has been adaptively converted and reused for
office space.
3. Access to and from the subject property would not
be an issue.
4. Neighborhood character would not be affected.
5. ComprehensiXe Plan issue as set forth would
continue to be followed given the existing
proffered site development plan and off - street
parking plan for the subject property.
IV. Recommendation:
The Planning Commission, by a vote of 5 -0 (Mr. Price absent)
recommended approval of the proposed amendment to proffered
conditions as requested finding that the revised development
plan and off - street parking plan are in keeping with the basic
design elements and character of the area.
Respectfully submitted,
Charles A. Price, Jr., Chairman
Roanoke City Planning Commission
EDD:mpf
attachments
cc: Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner /Zoning Administrator
Attorney for the Petitioner
VIRGINIA:
IN THE COUNCIL OF THE CITY OF ROANOKE
'D - - - --
Re: Rezoning a parcel of land fronting )
on Peters Creek Road, N.W., also )
known as 4932 Frontage Road, N.W. )
(3
containing 1.276 acres, designated )
AMENDED
on Sheet Number 649 of the Sectional)
PETITION TO AMEND
1976 Zone Map, City of Roanoke, as )
PROFFERED CONDITIONS
Official Tax Number 6490805, from )
C -1, Office and Institutional )
January 6, 1993
District, subject to proffered )
conditions, to C -1, Office and )
Institutional District, subject to )
revised proffered conditions )
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE
1. The Petitioner, Whitescarver -Rodes 6 Associates, Inc.
(' Whitescarver"), a Virginia professional corporation, proposes
to purchase the subject property on which an office building is
already constructed. A plat of the Property is attached as
Exhibit A. The location of the Property is shown on Exhibit
A -1.
2. Pursuant to Ordinance No. 28027, adopted March 17,
1986, the property is zoned C -1, Office and Institutional
District, subject to certain proffered conditions.
3. Whitescarver wishes to purchase the property,
construct a new building addition in either one or two phases
and use the existing building and new building addition to house
its own professional offices and related administrative
activities.
4. The existing ordinance incorporates five proffered
conditions, two of which read as follows:
(a) The property will be developed in substantial
conformity to the preliminary development plan attached to
the Petition as Exhibit A.
(e) Petitioners shall construct and pave the parking
areAs in substantial conformity to the diagram shown on
Exhibit A.
Attached hereto as Exhibit B is a copy of Exhibit A to which
those two conditions refer.
5. Whitescarver requests that the two conditions quoted
above be deleted in their entirety and that the following
conditions be substituted in their place:
(a) The property shall be developed further, if at
all, in substantial conformity to the concept plan attached
to this Petition as Exhibit C, consisting of two sheets,
each showing Alterations and Addition to 4932 Frontage
Road, N.W., and prepared by Whitescarver -Roder &
Associates, Inc., subject to any changes required by the
City of Roanoke during site -plan review. Additional
parking spaces may be provided and the parking area
rearranged and relocated from time to time, provided that
no part of the parking area is closer than fifty feet to
the southeastern (rear) boundary of the Property.
2
wti:1:„ .
6. Whitescarver acknowledges that the existing Ordinance
incorporates a previously proffered condition that white pine
trees be set and maintained in front of the natural vegetation
area and that such trees have not been properly set and
maintained. Whitescarver agrees to set and maintain the line of
white pine trees contemplated in the existing Ordinance and
further agrees to set and maintain a second line of white pine
trees as additional screening, all to the end that the existing
condition (c) concerning white pine trees incorporated by the
existing Ordinance be deleted and that the following condition
be substituted in its place:
(c) White pine trees will be set and maintained
in two parallel rows, each row within ten (10) feet of
the other and each approximately parallel to the rear
(southeastern) boundary of the property and no closer
than 30 feet and no farther than 60 feet from the rear
boundary of the property. Trees initially set (and
replacement trees from time to time) will be at least
six (6) feet tall and will be set and maintained so
that a distance no greater than six (6) feet separates
any two (2) trees in one row and so that the trees are
on alternating (staggered) centers as between the two
(2) rows. In this condition the word "maintained"
means that trees which die from time to time will be
replaced by live trees.
3
7. To eliminate misunderstanding in the future and to
provide a convenient reference to all conditions to which
rezoning of the property is subject, Whitescarver now proffers
or reproffers, as the case may be, the conditions set forth in
this paragraph numbered 7. These conditions are the sole
conditions to which zoning of the property is subject and
supersede all conditions previously proffered or adopted. The
conditions are as follows:
(a) The property shall be developed further, if at
all, in substantial conformity to the concept plan attached
to this Petition as Exhibit C, consisting of two sheets,
each showing Alterations and Addition to 4932 Frontage
Road, N.W., and prepared by Whitescarver -Bodes &
Associates, Inc., subject to any changes required by the
City of Roanoke during site -plan review. Additional
parking spaces may be provided and the parking area
rearranged and relocated from time to time, provided that
no part of the parking area is closer than fifty feet to
the southeastern (rear) boundary of the Property.
(b) Natural vegetation will not be disturbed at
the rear of the property within the area bounded by
the rear (southeastern) boundary of the property, the
parallel line 50 feet from the rear boundary and the
side boundary lines. Setting and maintaining the
trees described in condition (c) will not be deemed a
Ilaturbance of the vegetation.
(c) White pine trees will be set and maintained
in two parallel rows, each row within ten (10) feet of
the other and each approximately parallel to the rear
(southeastern) boundary of the property and no closer
than 30 feet and no farther than 60 feet from the rear
boundary of the property. Trees initially set (and
replacement trees from time to time) will be at least
six (6) feet tall and will be set and maintained so
that a distance no greater than six (6) feet separates
any two (2) trees in one row and so that the trees are
on alternating (staggered) centers as between the two
(2) rows. In this condition the word "maintained"
means that trees which die from time to time will be
replaced by live trees.
(d) Except to the extent of further development
within the limits of condition (a) above, the
residential character of the building situated on the
property on January 6, 1993, will be maintained.
B. A list of owners of adjacent properties and their
addresses is attached as Exhibit D.
5
WHEREFORE, Whitescarver -Rodes & Associates, Inc. requests
that the proffered conditions to the present zoning
classification of the Property be amended as set forth above.
Respectfully submitted,
WHITESCARVER -RODES 6 ASSOCIATES, INC.
By:'
Donald L. Wetherington
of counsel
Donald L. Wetherington
Wetherington 6 Melchionna
Post Office Box 90
Roanoke, Virginia 24002
(703) 982 -3800
Counsel for Petitioner
6
pETEq�
Lfi6— EK_RpAp
•
N �
1
_
O
I
�v
ILA
V,= 4 tr
.'OiOt T IKi7ta
1670 L'
FRc>vQ E. R p
CRl0N4 INT. i'yT. 0I�
M o.1
GS.00 IG.S.aL 1"
Go.4c.
mo.1-
0
U
�0
J�
10
r(j 1
7 �
N�
z�
z
It
W
Y)
wit o H
O Vl
GANG. Mom. L O� �-- —1 ` -'gyp..
SURVEY FOR
WIL�.I,',t� o. wa.RO #. i-�AfZOLfl E. RosE
S,TV ^'1'E. ON 30UT1.4 SIDE I=tiZ ONTAGC iL Of�t7
4 , . T GyT E_ 0 1
I � Op.�1 OtiE
VIRG,NI♦ 5p O
P w SCALE: L
e CHIC B-c -T. P. PARKER & SON o,TE to /iY to ,oe�E
!, on.wk P V.l cx'0 �7 ENGINEERS & SURVEYORS .00 q —o
6�iEU v:nC _..i♦ w0
EYHT T _
I
ILA
Ili ' °e
t �
W o
TAX MAC' tla G49 -0805 C'•
lJ
i 0 1
0
o
f- r
{ -bT Y. F0.•
_ .o•e...,00..�s
I(�
O
J
is
l
31180
r
T 1 3 •� O
1`�1 e.ti.
T • S� J
O Vl
GANG. Mom. L O� �-- —1 ` -'gyp..
SURVEY FOR
WIL�.I,',t� o. wa.RO #. i-�AfZOLfl E. RosE
S,TV ^'1'E. ON 30UT1.4 SIDE I=tiZ ONTAGC iL Of�t7
4 , . T GyT E_ 0 1
I � Op.�1 OtiE
VIRG,NI♦ 5p O
P w SCALE: L
e CHIC B-c -T. P. PARKER & SON o,TE to /iY to ,oe�E
!, on.wk P V.l cx'0 �7 ENGINEERS & SURVEYORS .00 q —o
6�iEU v:nC _..i♦ w0
EYHT T _
GINiA ROUTE Np
P \
REZONED BY ORO
,e :eons
6490903
CONDITIONAL
/JS At. ACZONCO BY ORO
• .. -z -ee
i s s --
J1
6490804
AG
S
4 6490104
ti AlW
� o �
e=
7
6490/07
J �� ; ,^ 6
•+ !0490106 y
7%
! J 9 9
Et'92 /JO. ,n1
e ! '0 A.vJJ 01
6490102 li\ 50 r' 4 1} t/ seJJ
/OR 2R 4.440
� ° I••�iaD � / /'�'� rto
r¢y� �6a90 /Oa 9! P•Y .'a.o \4QOZ02 �yQv2x ///
e a' L
o
A"
205
t•
40
EXHIBIT A —I
ffdf
Hi,m
lld.due t
L
i
low's
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of April, 2000.
No. 34733 - 040300.
AN ORDNANCE to amend §36.1 -3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 649, Sectional 1976 Zone Map, City of Roanoke, to rezone certain
property within the City, subject to certain conditions proffered by the applicant.
WHEREAS, Emergency Veterinary Services of Roanoke, Inc., has made application
to the Council of the City of Roanoke to have the hereinafter described property rezoned
from RS -1, Residential Single Family District, to C -2, General Commercial District, subject
to certain conditions proffered by the applicant; and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by §36.1 -693, Code of the City of Roanoke (1979), as amended, and
after conducting a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held by City Council on said application at its
meeting on March 20, 2000, after due and timely notice thereof as required by §36.1 -693,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and
citizens were given an opportunity to be heard, both for and against the proposed rezoning;
and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that
the hereinafter described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that §36.1-
3, Code of the City of Roanoke (1979), as amended, and Sheet No. 649 of the Sectional 1976
Zone Map, City of Roanoke, be amended in the following particular and no other:
That certain parcel of land containing 2.34 acres, more or less, located at 4902
Frontage Road, N.W., and designated on Sheet No. 649 of the Sectional 1976 Zone Map,
City of Roanoke, as Official Tax Nos. 6490804, be, and is hereby rezoned from RS -1,
Residential Single Family District, to C -2, General Commercial District, subject to the
proffers contained in the Second Amended Petition filed in the Office of the City Clerk on
March 6, 2000, and that Sheet No. 649 of the Zone Map be changed in this respect.
ATTEST: n
City Clerk.
x �ppp�g2�O.¢mv.6en.3.mm
STERM000T. FEROUSOM.
'4A", ANEROM 6 AGE(
AT709MEYS -AT -LAW
ROANOKE, YIRGIMIA
06010.1699
'I
i
SECOND AMENDED PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE VIRGINIA
IN RE:
Rezoning of a parcel of land containing 235 acres, more or less, designated as Tax
Map No. 6490804, known as 4902 Frontage Road, from RS-1 Residential Single Family
District to C -2 General Commercial District, subject to certain proffered conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY
OF ROANOKE:
The Petitioner, Emergency Veterinary Services of Roanoke, Inc., a Virginia corporation, is
the contract purchaser of land in the City of Roanoke containing 2.35 acres, more or less, located at
4902 Frontage Road (Tax Map No. 6490804), said tract being currently zoned RS -1, Residential
Single Family District. A map of the property to be rezoned is attached as Exhibit "I".
Pursuant to Section 36.1 -690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the said property be rezoned from RS -1, Residential Single Family District
to C -2 General Commercial District subject to certain proffered conditions for the purpose of
1 construction of a veterinary clinic on the subject property.
The Petitioner believes the rezoning of said tract of land will further the intent and purposes
of the City's Zoning Ordinance and its comprehensive plan, in that it will enable a parcel of land
located on Frontage Road to be used for commercial purposes as other properties in the area are so
utilized.
Attached as Exhibit "2" is the revised comprehensive site plan which includes a plat.
Attached as Exhibit "3" is a legal description of the subject property.
Attached as Exhibit "4" are the names, addresses and tax numbers of the owners or owners
of all lots or property immediately adjacent to immediately across a street or road from the property
II
to be rezoned.
I The Petitioner voluntarily admits the following proffers to be included as a part of the
I
rezoning request:
(a)
(b)
(c)
The property will be developed in substantial conformity with the revised
development plan for Emergency Veterinary Services of Roanoke, Inc.,
prepared by Caldwell White Associates, under date of December 21, 1999,
t
and revised January 7, 2000, attached hereto as Exhibit 2 and made a part
hereof, subject to any changes that may be required by the City during
development plan review. Exhibit 2 notwithstanding, no more than eight (8)
parking spaces shall be provided in the rear (southern side) of the new
building.
Use of the property will be limited to veterinary clinics with no outside
corrals or pens.
Signage will conform to the requirements of C -1 zoning district signage
requirements.
(d) The building will be a metal frame building with a stucco exterior in
substantial conformity a rendering attached hereto as Exhibit 5 and made a
part hereof, subject to any changes that may be required bt the City during
i
i
the development plan review.
WHEREFORE, the Petitioner requests that the above - described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
STERM000T. FERSUSON,
IATT. AMEROM d AGE[ Respectfully submitted this day of February, 2000.
ATTORMETS-AT -LAW i
ROANOKE. VIRMNIA I
24018.1i99
2
9TE8N000T. FERGUSON.
4ATT, ANE4ON A AGEE
ATTORNEYS-AT-LAW
YOANO[t. YIi01NIA
24018-1699
Property Owner:
Beverly F. Wft ell
i
Contract Purchaser? EMERGENCY VETERINARY SERVICES OF
ROANOKE, INC., jI
a Virginia corporation
BY
ITS
i
"ml''2cmng\Emv, Vet 2'm AMD PE-T
I
FEB -23 -2000 10:13
j
'f
Property Owner:
nAwaual.'Mjtaw.
ITS. Awilaw a Alii
ATTOawtTl•AT -Mt
laAw091, 71251914
M01 i�N /l
STERHOut- FERGu*CN NATtO
Contact P=hmr.
.rsN2wimr2Bw vn 2- nMD PET
15407740%1 P.05. 105
Beverly F. Mite a
EMMGENCY VETERINARY SERVICES OF !
ROANOKLI INC..
e edrpotc
BY
I
u
TDTgl. P.05
:ONING DISTRICT MAP
S02 and 4932 Frontage Road NW
Official Tax Parcels: 6490804
and 6490805
Area to be Rezoned
Zoning
AD: Airport Dev
- CG: Commercial - General
- CLS: Commercial -Large Site
CN: Commercial- Neighborhood
® D: Downtown
- 1 -1: Light Industrial
- 1 -2: Heavy Industrial
IN: Institutional
Q INPUD: Institutional Planned Unit Dev
® IPUD: Industrial Planned Unit Dev
MX: Mixed Use
MXPUD: Mixed Use Planned Unit Dev
R -12: Res Single - Family
R -3: Res Single - Family
R -5: Res Single - Family
R -7: Res Single - Family
RA: Res - Agricultural
RM -1: Res Mixed Density
RM -2: Res Mixed Density
RMF: Res Multifamily
ROS: Recreation and Open Space
- UF: Urban Flex
Conditional Zoning
N
W E
0 100 200 Feet
I- -I-- -; i I S
FRONTAGE RD
• nditional z�q
i ,rd#34733
6�90a
01
6'
4 N
0 6Q90 ,D 61 902C
696
��`90, 203
Od, 6�96204
649pA01- 64�62os I
�,N00,601
SID G E RD
0
�O
01,
r
SUMMERS CORRENIA H NICELY ROBERT W & PATRICIA S WHITE WILLIAM SR & JOYCE W
3666 PARTRIDGE LN NW 3680 PARTRIDGE LN NW 3698 PARTRIDGE LN NW
ROANOKE , VA 24017 ROANOKE , VA 24017 ROANOKE , VA 24017
DAWSON CLAY L
3720 LAUREL RIDGE RD NW
ROANOKE , VA 24017
EVS PROPERTIES LLC
5363 PETERS CREEK RD NW
ROANOKE , VA 24019
JANIFER GREG T & EDWARDS- JANIFER
MAR
3732 LAUREL RIDGE RD NW
ROANOKE , VA 24017
LOCAL OFFICE ON AGING INC
PO BOX 14205
ROANOKE , VA 24038
GRAVES CHEYENNE
4888 FRONTAGE RD NW
ROANOKE , VA 24019
GIRL SCOUTS OF VIRGINIA SKYLINE
COLIN
3663 PETERS CREEK RD NW
ROANOKE , VA 24019
AFFIDAVIT
REQUEST: Application by Local Office on Aging, Inc., to repeal all conditions proffered
as part of previous rezonings at 4902 and 4932 Frontage Road NW, bearing Official Tax
Map Nos. 6490804 and 6490805, respectively, through the adoption of Ordinance No.
31337 - 021693, on February 16, 1993, and Ordinance No. 34733 - 040300 on April 3,
2000; to rezone 4902 Frontage Road NW, bearing Official Tax Map No. 6490804, from
CG, Commercial - General District, to MX, Mixed Use District; and to adopt a condition
related to natural vegetation surrounding the property at 4902 and 4932 Frontage
Road NW, Official Tax Map Nos.6490804 and 6490805, respectively. The zoning of
4932 Frontage Road NW, Official Tax Map No. 6490805, will remain MX, Mixed Use
District. The proposed use Is office, general or professional; community center; and
accessory use, not otherwise listed. ,������iii�����
�% 'SNI ALy,9
COMMONWEALTH OF VIRGINIA ) Z * ••pUeV Y•: :
TO -WIT: ; n AEG. C . 9
CITY OF ROANOKE ) sc. ��Y��MM�O 3r
�
0?�• 4�30'2p2p 'v2�
q(TH Of o
The affiant, Tina M. Carr, first being duly sworn, states that she is Secretary to the Roanoke L'1by�list,
Planning Commission, and as such is competent to make this affidavit of her own personal
knowledge. Affidavit states that, pursuant to the provisions of Section 15.2 -2204, Code of
Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first -class mail this V 2 � , 2021, notices of a public hearing
to be held on this 4"k-- f ' _ . 2021, on the request captioned above to the
owner or agent of the parcels as set out on the attached.
Li
Tina M. Carr
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this
o' % — day of 0 uw_- 12021.
• /
PLANNING BUILDING AND DEVELOPMENT
Noel C. Taylor Municipal Building
215 Church Avenue SW, Room 170
Roanoke, Virginia 24011
ROANOKE
Phone: 540-853 1730
Email planninjaroanokeva.gov
June 25, 2021
Dear Adjoining Property Owner and /or Interested Party:
Application by Local Office on Aging, Inc., to repeal all conditions proffered as part of
previous rezonings at 4902 and 4932 Frontage Road NW, bearing Official Tax Map Nos.
6490804 and 6490805, respectively, through the adoption of Ordinance No. 31337 - 021693,
on February 16, 1993, and Ordinance No. 34733 - 040300 on April 3, 2000; to rezone 4902
Frontage Road NW, bearing Official Tax Map No. 6490804, from CG, Commercial - General
District, to MX, Mixed Use District; and to adopt a condition related to natural vegetation
surrounding the property at 4902 and 4932 Frontage Road NW, Official Tax Map
Nos.6490804 and 6490805, respectively. The zoning of 4932 Frontage Road NW, Official
Tax Map No. 6490805, will remain MX, Mixed Use District. The proposed use is office,
general or professional; community center; and accessory use, not otherwise listed.
The complete application can be viewed on the Planning, Building, & Development
website at httpJlroanokeva ,_Qov11088/Plannino- Commission.
The Roanoke City Planning Commission is scheduled to consider the application
described above at its public hearing:
Monday, July 12,2021,1:30 p.m.
City Council Chambers — Fourth Floor, Room 450
Noel C. Taylor Municipal Building — 215 Church Avenue SW
All persons wishing to address the Planning Commission must sign -up with the
Secretary to the Planning Commission by emailing planningO- roanokeva.gov or by calling (540)
853 -1330 by noon, Friday, July 9, 2021. Written comments of interested persons will be
received by the Secretary to the Planning Commission at planning@roanokeva.gov on or prior
to noon, Friday, July 9, 2021.
According to real estate records, you own property that is adjoining the subject property
or are an interested party. If you care to make any comments concerning this request, you are
welcome to register to speak at the meeting or email your comments to the Secretary to the
Planning Commission, as described above.
To determine if there are changes to the status of this request, please see the agenda
package for the Planning Commission public hearing, which will be posted online at
http: / /roanokeva.clov /1088 /Planning-Commission approximately one week prior to the hearing or
contact me at (540) 853 -1730 for additional information.
Very truly yours,
Tina M. Carr
Secretary to the Planning Commission
The Roanoke Times Account Number
Roanoke, Virginia 6011439
Affidavit of Publication
Date
CITY OF ROANOKE July 06, 2021
Attn TINA CARR
SECRETARY TO THE BOARD OF ZONING
APPEALS
PLANNING, BUILDING, & DEVELOPMENT
215 CHURCH AVE, SW, ROOM 166
ROANOKE, VA 00000
Date Category Description Ad Size Total Cost
07/15/2021 Legal Notices PUBLIC HEARING NOTICE Any public hearings advertised he 1 x 134 L 1,292.08
Publisher of the
Roanoke Times
I, (the undersigned) an authorized representative of the
Roanoke Times, a daily newspaper published in Roanoke, in the
State of Virginia, do certify that the annexed notice PUBLIC
HEARING NOTICE An was published in said newspapers on the
following dates:
06/29, 07/06/2021
The First insertion being given ... 06/29/2021
Newspaper reference: 0001232428
Billing Representative
Sworn to and subscribed before me this 6th Day of July 2021
Notary Public
State of Virginia Richard A. Hundley
County of Hanover Notary Public
My Commission expires Com,?;on,,vealth of Virginia
Not-,r- Ileglstration No. 7904041
C5n,7— �ss,ori Exo Jan 31, 2024
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
PUBLIC HEARING NOTICE
Any public hearings advertised herein
will be held in the City Council
Chamber, fourth floor, Room 450, Noel
C. Taylor Municipal Building, 215
Church Avenue SW, Roanoke, Virginia.
Any applications will be digitally
available for review online at h "s: //
roanokeva.gov/WA /Commissions or
may be obtained digitally by emailing
planning@roanokeva.gov.
If you are a person with a disability
who needs accommodations for any
public hearings advertised herein,
please contact the City Clerk's Office,
(540)853 -2541, by noon, Friday, July 9,
2021.
The City of Roanoke Pknn*
Coma ission will hold a public hearing
on July 12, 2021, at 1:30 p.m., or as soon
thereafter as the matters may be
heard, to consider the following
matters. All persons wishing to
address the Planning Commission must
sign -up with the Secretary to the
Planning Commission by emailing
planning @roanokeva.gov or by calling
(540)853.1330 by noon, Friday, July 9,
2021. Written comments of interested
persons will be received by the
Secretary to the Planning Commission
at planning@roanokeva.gov on or prior
to noon, Friday, July 9, 2021.
Application by Local Office on Aging,
Inc., to repeal all conditions proffered
as part of previous rezonings at 4902
and 4932 Frontage Road NW, bearing
Official Tax Map Nos. 6490804 and
6490805, respectively, through the
adoption of Ordinance No. 31337-
021693, on February 16, 1993, and
Ordinance No. 34733. 040300 on April 3,
2000; to rezone 4902 Frontage Road
NW, bearing Official Tax Map No.
6490804, from CG, Commercial - General
District, to MX, Mixed Use District; and
to adopt a condition related to natural
vegetation surrounding the property at
4902 and 4932 Frontage Road NW,
Official Tax Map Nos. 6490804 and
6490805, respectively. The zoning of
4932 Frontage Road NW, Official Tax
Map No. 6490805, will remain MX,
Mixed Use District The land use
categories permitted in MX include
residential; accommodations and
group living; commercial; assembly
and entertainment; public, institutional
and community facilities;
transportation; utility; agricultural; and
accessory; with a maximum density of
one dwelling unit per 2,500 square feet
of lot area and a maximum floor area
ratio of 1.0. The future land use
designates the property as
commercial. The proposed use is
office, general or professional;
community center; and accessory use,
not otherwise listed.
Tina M. Carr, Secretary, City Planning
Commission
CityCoundl will hold a public hearing
on the aforesaid matters on July 19,
2021, at 7:00 p.m., or as soon thereafter
as the matters may be heard, in the
City Council Chamber, fourth floor,
Room 450, Noel C. Taylor Municipal
Building, 215 Church Avenue SW,
Roanoke, Virginia.
Cecelia F. McCoy, CIVIC, City Clerk
The City of Roanoke Board of Zoning
Appeals will hold a public hearing on
July 14, 2021, at 1:00 p.m., or as soon
thereafter as the matters may be
heard, to consider the following
applications. All persons wishing to
address the Board of Zoning Appeals
must sign -up with the Secretary to the
Board of Zoning Appeals by emailing
planning @roanokevaaov or by calling
(540)853 -1330 by noon, Monday, July
12, 2021. Written comments of
interested persons will be received by
the Secretary to the Board of Zoning
Appeals at planning @roanokevagov on
or prior to noon, Monday, July 12, 2021.
Application by Carey Shaffner and
Madison Ruckel for property located at
2545 Sanford Avenue SW, bearing
Official Tax Map No. 1280414, for a
special exception pursuant to Section
36.2.315, Zoning, Code of the City of
Roanoke (1979), as amended, to permit
an eating and drinking establishment,
not abutting a residential district
Application by Aim High Driving School
for property located at 1315 2nd Street
SW, bearing Official Tax Map No.
1030608, for a special exception
pursuant to Section 36.2 315, Zoning,
Code of the City of Roanoke (1979), as
amended, to establish educational
facilities, business school or
nonindustrial trade school.
Tina M. Carr, Secretary, City Board of
Zoning Appeals
(1232428)
PUBLIC HEARING NOTICE
PUBLIC HEARING NOTICE
Any public hearings advertised herein will be held in the City Council Chamber, fourth floor,
Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia.
Any applications will be digitally available for review online at
https: / /roanokeva.gov /2019 /Commissions or may be obtained digitally by emailing
planning Lqroanokeva.gov.
If you are a person with a disability who needs accommodations for any public hearings
advertised herein, please contact the City Clerk's Office, (540)853 -2541, by noon, Friday, July 9,
2021.
The City of Roanoke Planning Commission will hold a public hearing on July 12, 2021, at
1:30 p.m., or as soon thereafter as the matters may be heard, to consider the following matters.
All persons wishing to address the Planning Commission must sign -up with the Secretary to the
Planning Commission by emailing planningLajoanokeva.gov or by calling (540)853 -1330 by
noon, Friday, July 9, 2021. Written comments of interested persons will be received by the
Secretary to the Planning Commission at planning(a roanokeva.gov on or prior to noon, Friday,
July 9, 2021.
Application by Local Office on Aging, Inc., to repeal all conditions proffered as part of previous
rezonings at 4902 and 4932 Frontage Road NW, bearing Official Tax Map Nos. 6490804 and
6490805, respectively, through the adoption of Ordinance No. 31337 - 021693, on February 16,
1993, and Ordinance No. 34733 - 040300 on April 3, 2000; to rezone 4902 Frontage Road NW,
bearing Official Tax Map No. 6490804, from CG, Commercial- General District, to MX, Mixed
Use District; and to adopt a condition related to natural vegetation surrounding the property at
4902 and 4932 Frontage Road NW, Official Tax Map Nos. 6490804 and 6490805, respectively.
The zoning of 4932 Frontage Road NW, Official Tax Map No. 6490805, will remain MX, Mixed
Use District. The land use categories permitted in MX include residential; accommodations and
group living; commercial; assembly and entertainment; public, institutional and community
facilities; transportation; utility; agricultural; and accessory; with a maximum density of one
dwelling unit per 2,500 square feet of lot area and a maximum floor area ratio of 1.0. The future
land use designates the property as commercial. The proposed use is office, general or
professional; community center; and accessory use, not otherwise listed.
Tina M. Carr, Secretary, City Planning Commission
City Council will hold a public hearing on the aforesaid matters on July 19, 2021, at 7:00 p.m.,
or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor,
Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia.
Cecelia F. McCoy, CMC, City Clerk
The City of Roanoke Board of Zoning Appeals will hold a public hearing on July 14, 2021, at
1:00 p.m., or as soon thereafter as the matters may be heard, to consider the following
applications. All persons wishing to address the Board of Zoning Appeals must sign -up with the
Secretary to the Board of Zoning Appeals by emailing planningL&roanokeva.gov or by calling
(540)853 -1330 by noon, Monday, July 12, 2021. Written comments of interested persons will be
received by the Secretary to the Board of Zoning Appeals at planningkroanokeva.ov on or
prior to noon, Monday, July 12, 2021.
Application by Carey Shaffner and Madison Ruckel for property located at 2545 Sanford
Avenue SW, bearing Official Tax Map No. 1280414, for a special exception pursuant to Section
36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to permit an eating and
drinking establishment, not abutting a residential district.
Application by Aim High Driving School for property located at 1315 2nd Street SW, bearing
Official Tax Map No. 1030608, for a special exception pursuant to Section 36.2 -315, Zoning,
Code of the City of Roanoke (1979), as amended, to establish educational facilities, business
school or nonindustrial trade school.
Tina M. Carr, Secretary, City Board of Zoning Appeals
Please publish in newspaper on Tuesday, June 29, 2021, and Tuesday, July 6, 2021.
Please bill and send affidavit of publication to:
Tina M. Carr
Secretary to the Planning Commission
Secretary to the Board of Zoning Appeals
Planning, Building, & Development
City of Roanoke
Noel C. Taylor Municipal Building
215 Church Avenue, SW, Room 170
Roanoke, VA 24011
540/853 -1730
tina.carr((t.roanokeva.gov
Please send affidavit of publication to:
Cecelia F. McCoy, CMC, City Clerk
215 Church Avenue, S.W., Suite 456
Noel C. Taylor Municipal Building
Roanoke, Virginia 24011 -1536
540/853 -2541
CECELIA F. NICCOY, CHIC
Cite Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkCa roanokeva.gov
July 2, 2021
Ronald D. Boyd, President & CEO
Local Office on Aging, Inc.
4932 Frontage Road, N. W.
Roanoke, Virginia 24019
Dear Mr. Boyd:
CECELIA T. WEBB, CHIC
Depute City Clerk
A public hearing has been advertised to be heard by the City Planning Commission
on Monday, July 12 at 1:30 p.m. in regard to your request on behalf of Local Office on
Aging, Inc., to repeal all conditions proffered as part of previous rezonings at 4902 and
4932 Frontage Road, N. W., respectively, through the adoption of Ordinance No.
31337 - 021693, on February 16, 1993, and Ordinance No. 34733 - 040300 on April 3,
2000; to rezone 4902 Frontage Road, N. W., from Commercial - General District, to
Mixed Use District; and to adopt a condition related to natural vegetation surrounding
the property at 4902 and 4932 Frontage Road, N. W., respectively. (See copy of the
Public Hearing Notice attached.)
Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be
held on Monday, July 19 at 7:00 p.m., pending formal action by the City Planning
Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under
"Roanoke Planning Commission News ", following its meeting on Monday, July 12.
If you have questions regarding the Planning Commission public hearing, please
contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730.
Questions regarding the City Council public hearing may be directed to the City Clerk's
Office at (540) 853 -2541.
Sincerely,
Cet4&4'_� 1�t4_ 1_/W 6 al-
Cecelia F. McCoy, CMC
City Clerk
Enclosure
c: Dr. Kathryn Neel, EVS Properties, LLC, 4902 Frontage Road, N. W., Roanoke,
Virginia 24019
Tina Carr, Secretary to the City Planning Commission
CECELIA F. hICCOY, C1IC
Cite Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @:roanokeva.gov
July 2, 2021
Dear Ladies and Gentlemen:
CECELIA T. NN EBB, CHIC
Depute City Clerk
A public hearing has been advertised to be heard by the City Planning Commission
on Monday, July 12 at 1:30 p.m. in regard to a request by Local Office on Aging, Inc.,
to repeal all conditions proffered as part of previous rezonings at 4902 and 4932
Frontage Road, N. W., respectively, through the adoption of Ordinance No. 31337-
021693, on February 16, 1993, and Ordinance No. 34733 - 040300 on April 3, 2000; to
rezone 4902 Frontage Road, N. W., from Commercial - General District, to Mixed Use
District; and to adopt a condition related to natural vegetation surrounding the property
at 4902 and 4932 Frontage Road, N. W., respectively.
(See copy of the Public Hearing Notice attached.)
Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be
held on Monday, July 19 at 7:00 p.m., pending formal action by the City Planning
Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under
"Roanoke Planning Commission News ", following its meeting on Monday, July 12.
This letter is provided for your information as an interested party and /or adjoining
property owner. If you have questions regarding the Planning Commission public
hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540)
853 -1730. Questions regarding the City Council public hearing may be directed to the
City Clerk's Office at (540) 853 -2541.
Sincerely,
Cecelia F. McCoy, CIVIC
City Clerk
Enclosure
c: Tina Carr, Secretary to the City Planning Commission
Adjoining Property Owners and Interested Parties
July 2, 2021
Page 2
PC: Correnia H. Summers, 3666 Partridge Lane, N. W., Roanoke, Virginia 24017
Robert W. and Patricia S. Nicely, 3680 Partridge Lane, N. W., Roanoke, Virginia
24017
William and Joyce W. White, Sr., 3698 Partridge Lane, N. W., Roanoke, Virginia
24017
Clay L. Dawson, 3720 Laurel Ridge Road, N. W., Roanoke, Virginia 24017
Greg T. Janifer, Edwards - Janifer Mar, 3732 Laurel Ridge Road, N. W., Roanoke,
Virginia 24017
Cheyenne Graves, 4888 Frontage Road, N. W., Roanoke, Virginia 24019
EVS Properties, LLC, 5363 Peters Creek Road, N. W., Roanoke, Virginia 24019
Local Office on Aging, Inc., P.O. Box 14205, Roanoke, Virginia 24038
Girl Scouts of Virginia Skyline Council, 3663 Peters Creek Road, N. W.,
Roanoke, Virginia 24019
Room 170, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Phone: (540) 8531730
Filing Date:(May 29,2a — 1
Submittal Number. lCiriginal Application
❑ Rezoning, Not Otherwise listed
Rezoning, Conditional
❑ Rezoning to Planned Unit Development
❑ Establishment of Comprehensive Sign Overlay District
pdt FNa b yrH 1
Amendment of Proffered Conditions
❑ Amendment of Planned Unit Development Plan
❑ Amendment of Comprehensive Sign Overlay District
Address: 14902 and 4932 Frontage Road NW Roanoke, Virginia 24019
Official Tax No(s).: 90804 and 6490805 respecttvety
Existing
❑ Without Conditions
Ordinanoe
34733 - 040300
Zoning.
G, Commercial- General
® With Conditions
Nola), (If
41337 -021693
❑ Planned Unit Development
applicable).
Requested
❑ Without Conditions
Proposed
Office, general or profession
Zoning
Mixed Use
With Conditions
Land Use:
I Community Center
Accessory use
❑ Punned Unit Development
Name: EV5 Properties, LLC Phone Number: SW
Address. 902 Frontage Road NW Roanoke, Virginia 24019 E-mail:
Name: local Office on Aging, Inc. Ron D. Boyd, President & CEO Phone Number 5403450451
Address: 932 Frontage Road NW, Ryagoke, Virginia 24019 E-mail: ronboyd@loaa.org
Name. Phone Number.
Address: E-mail: F
K&OUN fir. VV—
Department of Planning, Building and Development
Room 170, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Phone: (540) 853 -1730
Filing Date: - May 28,20 �
- - - - - - _ _ - - - --
Submittal Number: Original Application
❑ Rezoning, Not Otherwise Listed
Rezoning, Conditional
❑ Rezoning to Planned Unit Development
❑ Establishment of Comprehensive Sign Overlay District
Click Mere to Pn�
Z Amendment of Proffered Conditions
❑ Amendment of Planned Unit Development Plan
❑ Amendment of Comprehensive Sign Overlay District
Address: 4902 and 4932 Frontage Road NW Roanoke, Virginia 24019
Official Tax No(s).: 6490804 and 6490805 respectively
Existing
Zoning: MX, Mixed Use
Requested
Zoning: MX, Mixed Use
❑ Without Conditions
With Conditions
❑ Planned Unit Development
❑ Without Conditions
With Conditions
❑ Planned Unit Development
Ordinance
34733 - 040300
No(s). (If
41337- 021693
applicable).
Proposed
Office, general or profession
Land Use:
at Community Center
Accessory use
Name: local Office on Aging, Inc. Ron D. Boyd, President & CEO Phone Number: 5403450451
Address: 4932 frontage Road NW Roanoke, Virginia 24019 E-mail. ronboyd @loaa.org
— -- — - - --
Pmueq Owes svwbn
Name: Local Office on Aging, Inc. Ron D. Boyd, President & CEO Phone Number: 5403450451
Address: 932 Frontage Road NW, Roanoke, Virginia 24019 E -mail: ronboyd @loaa.org
fir. S" s
Name: Phone Number:
Address: E -mail:
= •�_ _=
VZ Completed application form and checklist.
(Z Written narrative explaining the reason for the request.
V Metes and bounds description, if applicable.
F Filing fee.
r Concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures.
R Written proffers. See the City's Guide to Proffered Conditions.
Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. Please label as
R 'development plan' if proffered.
r Development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance.
I— Comprehensive signage plan meeting the requirements of Section 36.2- 336(d)(2) of the City's Zoning Ordinance.
dp F
Amended development or concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures,
R if applicable.
[Z Written proffers to be amended. See the City's Guide to Proffered Conditions.
fZ Copy of previously adopted Ordinance.
'An electronic copy of this application and checklist can be found at vwwv. roanokova .gov /planningeommission. A complete packet must
be submitted each time an application is amended, unless otherwise specified by staff.
Narrative
Request:
LOA currently owns the property located at 4932 Frontage Road NW and have a purchase
agreement on the property located at 4902 Frontage Road NW. The purpose of this request is to
repeal proffered conditions on 4932 Frontage Road NW, Tax ld: 6490805 and 4902 Frontage
Road NW, Tax Id: 6490804. We also request that property located at 4902 Frontage Road NW
be rezoned from CG- Commercial General to MX, Mixed Use.
LOA has outgrown our current facility and needs more office and gatherings space to align with
our age friendly /livable community initiatives allowing seniors to age in place. We are
requesting to rezone to allow us to have the uses as described in the application on each parcel.
Furthermore we request that Proffered Conditions 1 & 2 be adopted for both parcels
Property Description:
The two parcels are shown in attachments
Agency:
The LOA Local Office on Aging, Inc. DBA LOA Area Agency on Aging was formed as the
League of Older Americans, Inc. in 1972 based off of the Southeastern US as a direct result of
the passage of the Older Americans Act by Congress in 1965. The Act reauthorized in 1973
required the development by local governments of an entity to be the focal point for services and
programs for persons 60 years of age and older. The purpose was to help older persons remain as
independent as long as possible, preferably in their own homes.
Through the efforts of the Council of Community Services and Total Action against Poverty, the
LOA was created and subsequently designated as the area agency on aging by all local
governments in the fifth planning district of Virginia. LOA has been operating for over 49 years
and is the second area agency on aging in Virginia; the first was in the Norfolk area. There are 25
area agencies on aging in Virginia, 622 in the United States.
LOA is a 501 c -3 nonprofit which currently operates 34 (thirty four) community based services
annually serving 40- 50,000 seniors while delivering a quarter of a million services to seniors
throughout the fifth planning district.
The mission of the LOA Area Agency on Aging is helping older persons remain independent for
as long as possible. One of the most notable services LOA provides is meals on wheels.
The LOA is governed by a 9 -19 member Board of Directors required by the State Corporation
Commission since LOA is a non - profit organization. Members of the Board come from every
jurisdiction in the fifth planning district of Virginia. The Board nominates its oven members.
"fhe Older Americans Act requires the establishment of an Advisory Council and specifies the
types of organizations that must be represented, including older persons themselves. In addition,
local governments each appoint a member to the Advisory Council. The Advisory Council is
mandated by the Older Americans Act to approve an area plan for services with designated funds
for each service unit. The Advisory Council holds an annual public hearing on the plan and then
makes a recommendation for approval or modification to the Board of Directors. The area plan is
due to DARS in July of each year. Once the plan is approved by the Commissioner for the
Department of Aging and Rehabilitative Services, it becomes a contract. Modification to either
service units or funds, must be amended by the Advisory Council.
Proposed Use:
Office, general or professional
Community Center
Accessory Use, not otherwise listed
4932 Frontage Road NW
Central office for 23 staff overseeing 34 community based programs. Conference & Board room
for staff, client, Board of Directors & Advisory Council meetings. We operate an emergency
Food Pantry where shelf stable food bags are distributed to clients on our waiting list. Most food
is delivered to homes. No set times for distribution. We also coordinate our "Pets Eat Too"
program complementing meals on wheels recipients with pet food during their daily meal
deliveries.
4902 Frontage Road NW
LOA plans to renovate the facility for the LOA Center for Health & Wellness
This facility will house offices for nutrition staff, Fall Prevention workshops, Congregate Diner's
club, senior center activities, emergency food pantry (frozen meals), senior food box distribution,
lunch & teams, various fitness type classes, etc.). Long term plans could include an outdoor
walking track and exercise area with a successful grant process. We hope to provide caregiver
workshops, and operate short term projects such as Soup for Seniors, Let's Give Lunch and
volunteer activies within this facility.
Neighbors:
Ron Boyd, President & CEO has visited with all of the adjoining residential properties as well as
the Girl Scouts of America.
Summary:
LOA purchased the property located at 4932 Frontage Road NW in the fall of 2017. LOA
relocated to this location following a renovation of the facility in June 2018. Over the past three
years LOA's scope of services and strategic plan has shifted tremendously to align with the
shifting aging demographics as well as the healthy aging and aging in place initiatives. LOA's
need for expanded office space and increased scope of services initiated the purchase of the
property located at 4902 Frontage Road NW.
We don't foresee any adverse impact to the surrounding area and property owners. We have
made significant improvements to the property located at 4932 Frontage over the past three
years. We plan the same for the 4902 Frontage Property. Removing the development
conditions on 4932 Frontage and changing 4902 Frontage from Commercial General to Mixed
Use favors all surrounding property owners. [t will also limit commercial traffic and hours of
operation from the previous use as a Veterinary Hospital.
BLOCK 1, An ) LOT 4 tr
P. 2L 8, PG. w ( IS' co.)
LOT S P&
-- — ssr�' ss� — —
_— rv® L_—
U. 6�9G18Q5
1.279 AC.
Slow, map
mzr
EVS PRadOMEY. uc
Nsr./ MM1426Y
rAX IWy 649a6W
cavowx
1r1KA M
— 3> or N4..
smw 610UNX
AM/ ammiass
1 porK PAVW
Atoffic
1492 g
b � 1ae•
_ aalcaTrr
rtMUOYr
E P.!
FRONTAGE ROAD, N.W. RWu A(W
ew wullEs
0 40 BO
NOTES:
I. OWNER OF RECORD: HURD & OBENCHAN. INC. SC&E. 1. IO'
2. LEGAL REFERENCE: INSTRUMENT NO. 100009030
3 TAX MAP NUMBER: 6490805
4. PROPERTY MAY CONTAIN UNDERGROUND 'UTILITY
SERVICE LINES.
1H OF V
10 -03 -17 C
JOHN R. McADEN y
Lic No.00200
(� 4•
_'M1D TEL
i� a AMucue
PHYSICAL IMPROVEMENT SURVEY FOR
LOCAL OPME ON AGING, INC.
4932 FRONTAGE ROAD, N.W
1.279 AC.
AS DESCRIBED IN
INSTRUMENT N0, 10009030
CITY OF ROANOKE, VIRGINIA
SURVEYED 10 -03 -17
JOB 005170449 MS
SCALE: 1' - 40•
2 -9580 FAX: 540- 772 -9050
wl
0 FRONTAGE ROAD, NV GRAPHIC SCALE
A- JI n7* (R/1Y VARIES) 60' 0 60'
R- JD7.rY
t r �D (WOT MECT, /W81- 080 -001, RIW -201) SCALE: . 60'
teD b
mSmf7rIF cow
CM 2IZ06' �i Fm rjr
_ _ S JD4w / D
7a �p�a r1Q Mir
=T Qs
!lMfaEiE ` 47 r
id,, r Or
NWIS wr
144k— 0 ARNMU41F
Lr ROff ouos>� LOCAof
4lLY PAD
11Y x Mr Lx� 901-00-4m, Nita
�0D
BMW
LMI UNOE
ar am LM ww/owwr
ME SMCP �
mY x f1D' TAX /8490804
on sitn 2.9952 AC.
101,720 S.F.
1X P ♦NABS ki
Jr111011 Lg0E1P � ��
/ N 22'4f'2D' M IX r O SIFT i 0
/ nt2' iSADi
c r > eA NOT SET
I DIW PN , ■LM M E S: & tAl?ILY TIlO16AS
NLML 11[MIILIE>11T JR.
All. PLAT JIM PQ DA 1819 Fr. 1974
PALE / LOT ; IN 1 'c. x0.
IF IE OO�A59
IF. 90VA rEFr l NAP aP AICLON DOm To
TEE TELfPrlfW t aEC7w �ji�� , P$ 4 PC 93
EA9<JENT
1007 10fGrDA LiPARRp1T $t)R
OF IRANSPORTAIM
MOM.
I. 1145 PROPOITY 4 NOT LOCA)ED KM RE LYIS OF A
SPECM FLOW NAZW AREA AS 0EMMED BY PEHA M
PLAT SHOWING CMM 4 BA.SM ON AN RWECM OF If6 FLOW
MMRAW TAX 18490804 wv rr 511611COl � a
2.3352 AC. (101,720 S.F.) 200> zaE x M�LA��
1 7 FLAT 4S PREP I MDUT 11E MM U OF A
PREPARED FOR THE aAOETLT MILE AEPORT AND AE11E' WY Dar
LOCAL OFFICE ON AGING, INC. s1blMUNidM. MAN MRVT 7W PMr MTY !NAT ARE NOT
MIXE
SITUATED AT 4901 FRONTAGE RD., NW •x aRRINT 01MEft LWMWM LLC
CITY OF ROANO%S, VlRGnVIA LEGAL AliE WKF-- &W$M LLC - 94IRE44NT pD00r42M
PATE: ADrli 21, 2021
SCALE: Lumsden Associates, P.C.
CONK NO 1.-60. +.- ENGINEERS I SURVEYORS I PLANNERS
.
21.091 4664 eRAne►ErON Avowe NE
P/W: (540) 774 -4411
206" P.O. box 206 FAX: (540) 771 -9445
ROANOXE. VOGIru 24016 WwW.wNrD®UC.Gum
• w.a.iron21a1e,roie„v
Ex rr rEE
� T
P.8 4 PS dT 1
1 ,� �
M!
DAM '
' -
AC. A
LEGEND a
14D�E1R M
AE O
G � A � DIXD
H OA
ORAOUGE EASV T G
H
F L
L7ESfpw T
TAX l�05
MOM.
I. 1145 PROPOITY 4 NOT LOCA)ED KM RE LYIS OF A
SPECM FLOW NAZW AREA AS 0EMMED BY PEHA M
PLAT SHOWING CMM 4 BA.SM ON AN RWECM OF If6 FLOW
MMRAW TAX 18490804 wv rr 511611COl � a
2.3352 AC. (101,720 S.F.) 200> zaE x M�LA��
1 7 FLAT 4S PREP I MDUT 11E MM U OF A
PREPARED FOR THE aAOETLT MILE AEPORT AND AE11E' WY Dar
LOCAL OFFICE ON AGING, INC. s1blMUNidM. MAN MRVT 7W PMr MTY !NAT ARE NOT
MIXE
SITUATED AT 4901 FRONTAGE RD., NW •x aRRINT 01MEft LWMWM LLC
CITY OF ROANO%S, VlRGnVIA LEGAL AliE WKF-- &W$M LLC - 94IRE44NT pD00r42M
PATE: ADrli 21, 2021
SCALE: Lumsden Associates, P.C.
CONK NO 1.-60. +.- ENGINEERS I SURVEYORS I PLANNERS
.
21.091 4664 eRAne►ErON Avowe NE
P/W: (540) 774 -4411
206" P.O. box 206 FAX: (540) 771 -9445
ROANOXE. VOGIru 24016 WwW.wNrD®UC.Gum
• w.a.iron21a1e,roie„v
Proffered Conditions to be Repealed
4932 Frontage Road NW
The applicant hereby requests that the following proffered condition(s) enacted by Ordinance
No. 31337 - 021693 be repealed as Mhey pertain(s) to Official Tax Noo . 6490805:
a) The property shall be developed further, if at all, in substantial conformity to the concept
plan attached to this Petition as Exhibit C, consisting of two sheets, each showing
Alterations and Addition to 4932 Frontage Road., N.W., and prepared by Whitescarver-
Rodes & Associates, Inc., subject to any changes required by the City of Roanoke
during site -plan review. Additional parking spaces may be provided and the parking area
rearranged and relocated from time to time, provided that no part of the parking area is
closer than fifty feet to the southeastern (rear) boundary of the property.
b) Natural vegetation will not be disturbed at the rear of the property within the area
bounded by the rear (southeastern) boundary of the property, the parallel line 50 feet
from the rear boundary and the side boundary lines. Setting and maintaining the trees
described in condition (c) will not be deemed a disturbance of the vegetation.
c) White pine trees will be set and maintained in two parallel rows, each row within ten (10)
feet of the other and each approximately parallel to the rear (southeastern) boundary of
the property and no closer than 30 feet and no farther than 60 feet from the rear
boundary of the property. Trees initially set (and replacement trees from time to time) will
be at least six -6() feet tall and will be set and maintained so that a distance no greater
than six (6) feet separates any two (2) trees in one row and so that the trees are on
alternating (staggered) centers as between the two (2) rows. In this condition the word
"maintained" means that trees which die from time to time will be replaced by live trees.
d) Except to the extent of further development within the limits of condition (a) above, the
residential character of the building situated on the property on January 6, 1993, will be
maintained.
Proffered Conditions to be Repealed
4902 Frontage Road NW
The applicant hereby requests that the following proffered condition(s) enacted by Ordinance
No. 34733 - 040300 be repealed as it/they pertain(s) to Official Tax No(). 6490804:
a) The property will be developed in substantial conformity with the revised development
plan for Emergency Veterinary Services of Roanoke, Inc., prepared by Caldwell White
Associates, under date of December 21, 1999, and revised January 7, 2000, attached
hereto as Exhibit 2 and made a part hereof, subject to any changes that may be required
by the City during development plan review. Exhibit 2 notwithstanding, no more than
eight (8) parking spaces shall be provided in the rear (southern side) of the new building.
b) Use of the property will be limited to veterinary clinics with no outside corrals or pens.
c) Signage will conform to the requirements of C -1 zoning district signage requirements.
d) The building will be a metal frame building with a stucco exterior in substantial
conformity a rendering attached hereto as Exhibit 5 and made a part hereof, subject to
any changes that may be required by the City during the development plan review.
PROFFERED CONDITIONS
Proffered Conditions to be Adopted
The applicant hereby requests that the following proffered condition(s) be adopted
as it/they pertain(s) to Official Tax No(s).6490804 & 6490805:
1. Natural vegetation will not be disturbed at the rear of the property within the area
bounded by the rear (southeastern) boundary of the property, the parallel line 50 feet
from the rear boundary and the side boundary lines. Setting and maintaining the trees
described in condition (c) will not be deemed a disturbance of the vegetation.
2. White pine trees will be set and maintained in two parallel rows, each row within ten (10)
feet of the other and each approximately parallel to the rear (southeastern) boundary of
the property and no closer than 30 feet and no farther than 60 feet from the rear boundary
of the property. Trees initially set (and replacement trees from time to time) will be at
least six --6() feet tall and will be set and maintained so that a distance no greater than six
(6) feet separates any two (2) trees in one row and so that the trees are on alternating
(staggered) centers as between the two (2) rows. In this condition the word "maintained"
means that trees which die from time to time will be replaced by live trees.
ZONING DISTRICT MAP
4902 and 4932 Frontage Road NW
Official Tax Parcels: 6490804
and 6490805
®Area to be Rezoned
Zoning
AD: Airport Dev
- CG: Commercial - General
- CLS: Commercial -Large Site
CN: Commercial- Neighborhood
- D: Downtown
- 1 -1: Light Industrial
- 1 -2: Heavy Industrial
IN: Institutional
INPUD: Institutional Planned Unit Dev
- IPUD: Industrial Planned Unit Dev
MX: Mixed Use
MXPUD: Mixed Use Planned Unit Dev
R -12: Res Single - Family
R -3: Res Single - Family
R -5: Res Single - Family
R -7: Res Single - Family
RA: Res - Agricultural
RM -1: Res Mixed Density
RM -2: Res Mixed Density
RMF: Res Multifamily
ROS: Recreation and Open Space
- UF: Urban Flex
Conditional Zoning
N
W E
0 100 200 Feet
S
0N7gGE RD
`90
a
�O
d0
��CP�05 00,0
6'
6��O
tQ
690,0 99002.
� 6 >
'9 490203
7
O<p 6490204
6490101- 6490205
"
jpGE RD
6,
�O
O
AO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of February, 1993.
No. 31337 - 021693.
AN ORDINANCE to amend SS36.1 -3 and 36.1 -4, Code of the City of
Roanoke (1979), as amended, and Sheet No. 649, Sectional 1976 Zone
Map, City of Roanoke, in order to amend certain conditions
presently binding upon certain property previously conditionally
rezoned from RS -1, Residential Single - Family District, to C -1,
Office and Institutional District.
WHEREAS, application has been made to the Council of the City
of Roanoke to amend certain conditions presently binding upon a
tract of land located at 4932 Frontage Road, N.W., described as
1.276 Acres, according to the Map of Arrowood, being further
identified as Official Tax No. 6490805, which property was
previously conditionally rezoned by the adoption of Ordinance No.
28087, adopted April 21, 1986; and
WHEREAS, the City Planning Commission, which after giving
proper notice to all concerned as required by 536.1 -693, Code of
the City of Roanoke (1979), as amended, and after conducting a
public hearing on the matter, has made its recommendation to
Council; and
WHEREAS, a public hearing was held by City Council on said
application at its meeting on February 8, 1993, after due and
timely notice thereof as required by 536.1-693, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both
for and against the proposed amendment; and
WHEREAS, this Council, after considering the aforesaid
application, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the
conditions now binding upon the above - described property should be
amended as requested.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that SS36.1 -3 and 36.1 -4, Code of the City of Roanoke
(1979), as amended, and Sheet No. 649 of the Sectional 1976 Zone
Map, City of Roanoke, be amended to reflect the changes in
proffered conditions as shown in the First Amended Petition filed
in the City Clerk's Office on January 19, 1993, and as set forth in
the report of the Planning Commission dated February 8, 1993.
ATTEST:
City Clerk.
- I Ee_ 11; t MO4
CITY C, r
'93 JAN 20 P5:06
The Honorable David A. Bowers, Chairman
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
(toonoke Gry Rannng COMMLWon
February 8, 1993
Subject: Request from Whitescarver -Roder 6 Associates, Inc.,
represented by Donald L. Wetherington, attorney,
that conditions proffered in conjunction with the
rezoning of a tract of land located at 4932
Frontage Road, N.W., designated as official Tax No.
6490805, be amended.
A. Purpose of the request is to amend two (2) of the
existing proffered conditions relative to the site
development plan and parking plan for the subject
property to provide for a proposed building addition and
expansion of the off - street parking area.
Petition to amend proffered conditions was filed on
December 9, 1992. The following condition was proffered
by the petitioner in lieu of:
1. The property shall be developed further, if at all,
in substantial conformity to the concept plan
attached to this petition as Exhibit C, consisting
of two sheets, each showing alterations and
addition to 4932 Frontage Road, N.W., and prepared
by Whitescarver -Roder & Associates, Inc., subject
to any changes required by the City of Roanoke
during site plan review. Additional parking spaces
may be provided and the parking area rearranged and
relocated from time to time, provided that no part
of the parking area is closer than fifty feet to
the southern (rear) boundary of the property.
C. original proffered conditions as part of the rezoning
request approved by City Council on April 21, 1986,
Ordinance No. 28087, are as follows:
',00rn 35°; 215 arch Avenue S w (loond,e vvgima 24C1 1 ( 703) 9812344
Members of Council
Page 2
1. The property will be developed in substantial
conformity to the preliminary development plan
attached to the Petition as Exhibit A.
2. A minimum of fifty feet of natural vegetation will
be left undisturbed at the rear of the property as
shown on Exhibit A.
3. Petitioners will plant and maintain white pine
trees in front of the natural vegetation area
described above, said trees to be at least 6 feet
tall and to be planted at a distance of every 6
feet.
4. The residential character of the existing building
shall be preserved.
5. Petitioners shall construct and pave the parking
areas in substantial conformity to the diagram
shown on Exhibit A.
6. The preliminary development plan which is Exhibit A
to the Petition is hereby amended to the extent
Petitioner shall remove a structure depicted
thereon and captioned "to be removed."
D. Planning Commission public hearing was held on Wednesday,
January 6, 1993. Mr. Don Wetherington appeared before
the Commission on behalf of the petitioner. Mr.
Wetherington informed the Commission this his client had
entered into a contract to purchase the subject property
with the intention of relocating their office there. He
then explained that an amendment to the proffered
conditions was necessary to permit addition onto the
existing building and to expand the accompanying parking
area. Mr. Wetherington further stated that all the
adjoining property owners had been contacted and that no
objection had been raised to their request. He then
informed the Commission that one property owner had
questioned the width of the buffer area to be maintained.
Mr. Wetherington stated that he felt there might have
been some confusion as to the action taken seven years
ago regarding the maintenance of a 50 foot wide, natural
vegetative buffer along the rear of the subject property
in conjunction with the installation of 6 foot high white
pines to be set in front of the buffer area. He further
stated that his clients had agreed to replace the white
pines that had died and would be receptive to
establishing another row of white pines in front of that
existing row of trees if the Commission desired.
Members of Council
Page 3
Mrs. Dorsey gave the staff report. She informed the
Commission that there were five proffered conditions as
part of the original rezoning and that the petition
before the Commission is to amend two (2) of those
conditions. she further stated that the subject property
is conditionally zoned C -1, Office District and that no
retail activities are permitted in that zoning district
classification. Mrs. Dorsey stated that there was no
organized neighborhood group for this area, however, the
Planning staff had notified all the adjoining property
owners and within the past few days, had received verbal
comments from one of the adjoining residential property
owners. She stated that the Planning staff recommended
approval of the request finding that the proffers were in
keeping with the intent of the previous proffered
conditions of 1986.
Mr. Wayne Nicely (3680 Partridge Lane, N.W.) appeared
before the Commission and stated that he did not oppose
the addition to the building, however, he did have a
problem with the buffer area. He informed the Commission
that he had spoken to the people with Whitescarver -Roder
and that they had no objection to the provision of a 100
foot wide buffer along the rear portion of the property.
Discussion took place among the staff and the Commission
members pertaining to the buffering requirements of the
Code, who is responsible for its maintenance once
installed, who was responsible for proffered conditions,
and the issue of a 50 foot wide buffer versus a 100 foot
wide buffer on the subject property.
No one else from the audience appeared before the
Commission to speak in favor or in opposition to the
request.
E. first amended getition to amend proffered conditions was
filed on January 19, 1993, as a result of the discussion
and verbal revision to a proffered condition which took
place during the public hearing regarding the buffer
area. The following proffered conditions reflect those
previously in place as well as the revised condition:
The property shall be developed further, if at all,
in substantial conformity to the concept plan
attached to this Petition as Exhibit C, consisting
of two sheets, each showing Alterations and
Addition to 4932 Frontage Road, N. W., and prepared
by Whitescarver -Bodes 6 Associates, Inc., subject
to any changes required by the City of Roanoke
during site -plan review. Additional parking spaces
may be provided and the parking area rearranged and
Members of Council
Page 4
relocated from time to time, provided that no part
of the parking area is closer than fifty feet to
the southeastern (rear) boundary of the property.
2. Natural vegetation will not be disturbed at the
rear of the property within the area bounded by the
rear (southeastern) boundary of the property, the
parallel line 50 feet from the rear boundary and
the side boundary lines. Setting and maintaining
the trees described in condition (c) will not be
deemed a disturbance of the vegetation.
White pine trees will be set and maintained in two
parallel rows, each row within ten (10) feet of the
other and each approximately parallel to the rear
(southeastern) boundary of the property and no
closer than 30 feet and no farther than 60 feet
from the rear boundary of the property. Trees
initially set (and replacement trees from time to
time) will be at least six (6) feet tall and will
be set and maintained so that a distance no greater
than six ( 6 ) feet separates any two ( 2 ) trees in
one row and so that the trees are on alternating
(staggered) centers as between the two (2) rows.
In this condition the word "maintained" means that
trees which die from time to time will be replaced
by live trees."
4. Except to the extent of further development within
the limits of condition (a) above, the residential
character of the building situated on the property
on January 6, 1993, will be maintained.
II. Issues:
A. Zoning of the subject property is conditional, C -1,
Office District. The zoning pattern in the area is as
follows: to the west is C -1, Office District; to the
east and south is RS -1, Single Family Residential
District; and to the north is a mixture of residential
and commercial zoning under Roanoke county jurisdiction.
B. land use of the subject property is a single family
residence that has been adaptively converted to office
use. The surrounding land uses are as follows: to the
east and south is single family residential; to the west
is office use; and to the north is a single family
residence, a vacant tract, and two (2) motel
establishments.
Access to the property is provided by the frontage road
(if Peters Creek Road, a controlled access, four -lane
Members of Council
Page 5
highway. I -581 interchange is located less than 500 feet
to the east of the property.
D. Neighborhood organization does not exist for this area of
the City. The area consists of predominantly residential
uses, bordered by commercial and office uses, along the
Frontage Road and the existing residential properties are
set back far enough from the streets to maintain their
residential integrity.
E. C,o=rehensiye plan recommends that, "In areas of
transition from one land use to another, development be
controlled so as to minimize any adverse impact on
adjoining land uses."
III. lter��tiyes:
A. City Council approve the request to amend proffered
conditions:
1. Zonincr would remain conditional, C -1, Office
District with an amended proffered condition for a
revised site development and parking plan to
facilitate the proposed building addition and
parking area expansion on the property.
2. hand use would become professional offices with
related administrative activities.
3. Access to the subject property would continue to be
provided by the adjoining public streets, Frontage
Road and Peters Creek Road. The City Traffic
Engineer has stated that traffic generated by the
proposed office space and expansion would have
minimal impact on Frontage Road and Peters Creek
Road
a. Neighborhood character would not be affected by the
proposed addition to the building and the expansion
of the off - street parking area as proffered.
5. (:omorehensive Plan issues as set forth would be
followed.
B. City Council deny the request to amend proffered
conditions:
1. Zoning would remain conditional, C -1, Office
District subject to the previously proffered site
development plan and parking plan.
Members of Council
Page 6
2. Land use would remain a single family residence
that has been adaptively converted and reused for
office space.
3. Access to and from the subject property would not
be an issue.
4. Neighborhood character would not be affected.
5. Comprehensive Plan issue as set forth would
continue to be followed given the existing
proffered site development plan and off - street
parking plan for the subject property.
Iv. Recommendation:
The Planning Commission, by a vote of 5 -0 (Mr. Price absent)
recommended approval of the proposed amendment to proffered
conditions as requested finding that the revised development
plan and off - street parking plan are in keeping with the basic
design elements and character of the area.
Respectfully submitted,
C�v(�'� U -AU
Charles A. Price, Jr., Chairman
Roanoke City Planning Commission
EDD:mpf
attachments
cc: Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner /Zoning Administrator
Attorney for the Petitioner
VIRGINIA:
IN THE COUNCIL OF THE CITY OF ROANOKE
Re: Rezoning a parcel of land fronting )
on Peters Creek Road, N.W., also )
known as 4932 Frontage Road, N.W.
containing 1.276 acres, designated ) AMENDED
on Sheet Number 649 of the Sectional) PETITION TO AMEND
1976 Zone Map, City of Roanoke, as ) PROFFERED CONDITIONS
Official Tax Number 6490805, from }
C -1, Office and Institutional ) January 6, 1993
District, subject to proffered )
conditions, to C -1, Office and )
Institutional District, subject to )
revised proffered conditions )
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE
1. The Petitioner, Whitescarver -Bodes & Associates, Inc.
('Whitescarver "), a Virginia professional corporation, proposes
to purchase the subject property on which an office building is
already constructed. A plat of the Property is attached as
Exhibit A. '.he location of the Property is shown on Exhibit
A -1.
2. Pursuant to Ordinance No. 28027, adopted March 17,
1986, the property is zoned C-1, Office and Institutional
District, subject to certain proffered conditions.
3. Whitescarver wishes to purchase the property,
construct a new building addition in either one or two phases
and use the existing building and new building addition to house
its own professional offices and related administrative
activities.
4. The existing ordinance incorporates five proffered
conditions, two of which read as follows:
(a) The property will be developed in substantial
conformity to the preliminary development plan attached to
the Petition as Exhibit A.
(e) Petitioners shall construct and pave the parking
areas in substantial conformity to the diagram shown on
Exhibit A.
Attached hereto as Exhibit B is a copy of Exhibit A to which
those two conditions refer.
5. Whitescarver requests that the two conditions quoted
above be deleted in their entirety and that the following
conditions be substituted in their place:
(a) The property shall be developed further, if at
all, in substantial conformity to the concept plan attached
to this Petition as Exhibit C, consisting of two sheets,
each showing Alterations and Addition to 4932 Frontage
Road, N.W., and prepared by Whitescarver -Roder 6
Associates, Inc., subject to any changes required by the
City of Roanoke during site-plan review. Additional
parking spaces may be provided and the parking area
rearranged and relocated from time to time, provided that
no part of the parking area is closer than fifty feet to
the southeastern (rear) boundary of the Property.
VAdwrmom
6. Whitescarver acknowledges that the existing Ordinance
i
Incorporates a previously proffered condition that white pine
trees be set and maintained in front of the natural vegetation
area and that such trees have not been properly set and
maintained. Whitescarver agrees to set and maintain the line of
white pine trees contemplated in the existing Ordinance and
further agrees to set and maintain a second line of white pine
trees as additional screening, all to the end that the existing
condition (c) concerning white pine trees incorporated by the
existing Ordinance be deleted and that the following condition
be substituted in its place:
(c) White pine trees will be set and maintained
in two parallel rows, each row within ten (10) feet of
the other and each approximately parallel to the rear
(southeastern) boundary of the property and no closer
than 30 feet and no farther than 60 feet from the rear
boundary of the property. Trees initially set (and
replacement trees from time to time) will be at least
six (6) feet tall and will be set and maintained so
that a distance no greater than six (6) feet separates
any two (2) trees in one row and so that the trees are
on alternating (staggered) centers as between the two
(2) rows. In this condition the word "maintained"
means that trees which die from time to time will be
replaced by live trees.
.0
3
7. To eliminate misunderstanding in the future and to
provide a convenient reference to all conditions to which
rezoning of the property is subject, Whitescarver now proffers
or reproffers, as the case may be, the conditions set forth in
this paragraph numbered 7. These conditions are the sole
conditions to which zoning of the property is subject and
supersede all conditions previously proffered or adopted. The
conditions are as follows:
(a) The property shall be developed further, if at
all, in substantial conformity to the concept plan attached
to this Petition as Exhibit C, consisting of two sheets,
each showing Alterations and Addition to 4932 Frontage
Road, N.W., and prepared by Whitescarver -Roder 6
Associates, Inc., subject to any changes required by the
City of Roanoke during site -plan review. Additional
parking spaces may be provided and the parking area
rearranged and relocated from time to time, provided that
no part of the parking area is closer than fifty feet to
the southeastern (rear) boundary of the Property.
(b) Natural vegetation will not be disturbed at
the rear of the property within the area bounded by
the rear (southeastern) boundary of the property, the
parallel line 50 feet from the rear boundary and the
side boundary lines. Setting and maintaining the
trees described in condition (c) will not be deemed a
Iisturbance of the vegetation.
(c) White pine trees will be set and maintained
in two parallel rows, each row within ten (10) feet of
the other and each approximately parallel to the rear
(southeastern) boundary of the property and no closer
than 30 feet and no farther than 60 feet from the rear
boundary of the property. Trees initially set (and
replacement trees from time to time) will be at least
six (6) feet tall and will be set and maintained so
that a distance no greater than six (6) feet separates
any two (2) trees in one row and so that the trees are
on alternating (staggered) centers as between the two
(2) rows. In this condition the word "maintained"
means that trees which die from time to time will be
replaced by live trees.
(d) Except to the extent of further development
within the limits of condition (a) above, the
residential character of the building situated on the
property on January 6, 1993, will be maintained.
B. A list of owners of adjacent properties and their
addresses is attached as Exhibit D.
5
WHEREFORE, Whitescarver -Bodes 6 Associates, Inc. requests
that the proffered conditions to the present zoning
classification of the Property be amended as set forth above.
Respectfully submitted,
WHITESCARVER -RODES & ASSOCIATES, INC.
Donald L. Wetherington
Wetherinqton S Melchionna
Post Office Box 90
Roanoke, Virginia 24002
(703) 982 -3800
Counsel for Petitioner
By: 4&6
Donald L. Wetherinqton
of counsel
6
PETE4't'
LaEEK RoAfl
1
•�
FFCO►Ji.d.CaE
trtoa �AlON4
�. S. 00 `
R oA.p
INT. RT. 0I�
Go..+c
I G S. eL P
\r
G u.1t.
1 I 1,;
wlo.a
10.
0
I I
22.4
U�
1 1 !..s
Ivi %.+
�T
J
r rH
`�
v
d)
Y
.�
70
\
C
W o
z�
~
�Z
J
fi
1.2Zc. P. c.
0 0
J
TALC MAP t.1o.649- 0605Q=
tJ
T 0 Z
�£
N
0
rr
Z Oya9 C �/
fa
x
1ti
.{
,E r
r 1 •- eTY- F 0..
Ovl.
VI
�11�
YI
5Y1flC
r
v.LTYq.y
°aEE PLn.T tN
Jd10t S IILL'm�
l♦� 1�3 •�O S ^� Me...y.
t ♦ � gVtsT. ,,,,.
�� LiJt• >�f / X83• ���'"_ � flwas t�1 t`J T E g.
eLG <j
HO,'.t' L�cL
L +r xO""''�� q,y
ISTIE r�
.G.
SURVEY FOR
Wt��IP.M a. WA20 * I4A'? -Ok.o E. RosE
SKOwIrlCa I.T--1Co ACRE TtZAC7-
g,TU�.� 3ou—" 5 t0 (= r2orvTf� SZOp-,n
4 t uT
Ron�NOt.;E
i VINGI NIA
SCALE: t S O
CA LC P ' ay: T. P. PARKER & SON
o.rE MAY 10 ,oeCE
on— P VQ CK0 S PA ENGINEERS S SURVEYORS . LTO.
sAL E V An .,A w O
EYIIT „T.
GINIA ROUTE
'v 6
++ \ e 6490/06
74.. ee 9292 /JO. w� '` e 0 A/11 0
6490/02 �� 5p r'• A 1}C/ sB11
/OR 29 q,4
O
1 w A• 130J� /
o � �yao i N�:a tro
r¢y� N6a90 /Od • P ae \ Qp2"p2 �"LlL ;-
I a +�. of ,�,• 9/\
Q
190 /p/ e •
Zph cs_ ,o 0
A- 150 4
1
d0 4
EXHIBIT A -I
REZONED BY ORD
•e :so:i
- .•9a� 3-ii -aa
1 --
6490605
0
CONDITIONAL
e / .l SA6_ -
RIMONEO BY ORO
/999 AG
i tilk
11 Od
... " 4 6490104
i
A�W
'v 6
++ \ e 6490/06
74.. ee 9292 /JO. w� '` e 0 A/11 0
6490/02 �� 5p r'• A 1}C/ sB11
/OR 29 q,4
O
1 w A• 130J� /
o � �yao i N�:a tro
r¢y� N6a90 /Od • P ae \ Qp2"p2 �"LlL ;-
I a +�. of ,�,• 9/\
Q
190 /p/ e •
Zph cs_ ,o 0
A- 150 4
1
d0 4
EXHIBIT A -I
t
vu,rir � • L.
-,par
F, 4,e7-
12D'
/�/' FoR .Qoldiy"i.rr�L St�',<cy�,ya
IL i
&
4w fRMIA(W FO
v VA
i 2ict?
Ira a
cl �
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of April, 2000.
No. 34733 - 040300.
AN ORDINANCE to amend §36.1 -3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 649, Sectional 1976 Zone Map, City of Roanoke, to rezone certain
property within the City, subject to certain conditions proffered by the applicant.
WHEREAS, Emergency Veterinary Services of Roanoke, Inc., has made application
to the Council of the City of Roanoke to have the hereinafter described property rezoned
from RS -1, Residential Single Family District, to C -2, General Commercial District, subject
to certain conditions proffered by the applicant; and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by §36.1 -693, Code of the City of Roanoke (1979), as amended, and
after conducting a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public heating was held by City Council on said application at its
meeting on March 20, 2000, after due and timely notice thereof as required by §36.1 -693,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and
citizens were given an opportunity to be heard, both for and against the proposed rezoning;
and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that
the hereinafter described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that §36.1-
3, Code of the City of Roanoke (1979), as amended, and Sheet No. 649 of the Sectional 1976
Zone Map, City of Roanoke, be amended in the following particular and no other:
That certain parcel of land containing 2.34 acres, more or less, located at 4902
Frontage Road, N.W., and designated on Sheet No. 649 of the Sectional 1976 Zone Map,
City of Roanoke, as Official Tax Nos. 6490804, be, and is hereby rezoned from RS -1,
Residential Single Family District, to C -2, General Commercial District, subject to the
proffers contained in the Second Amended Petition filed in the Office of the City Clerk on
March 6, 2000, and that Sheet No. 649 of the Zone Map be changed in this respect.
ATTEST: n
^47 AAAAol--
City Clerk.
X 011blBZ3p.PmVeSrn.3.2000
I l
?l SECOND AMENDED PETITION TO REZONE
it
a
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
r
IN RE:
Rezoning of a parcel of land containing 2.35 acres, more or less, designated as Tax
Map No. 6490804, known as 4902 Frontage Road, from RS-1 Residential Single Family
District to C -2 General Commercial District, subject to certain proffered conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY
l OF ROANOKE:
The Petitioner, Emergency Veterinary Services of Roanoke, Inc., a Virginia corporation, is
i
the contract purchaser of land in the City of Roanoke containing 2.35 acres, more or less, located at
4902 Frontage Road (Tax Map No. 6490804), said tract being currently zoned RS -1, Residential
Single Family District. A map of the property to be rezoned is attached as Exhibit "I".
Pursuant to Section 36.1 -690, Code of the City of Roanoke (1979), as amended, the j
Petitioner requests that the said property be rezoned from RS -1, Residential Single Family District
to C -2 General Commercial District subject to certain proffered conditions for the purpose of
construction of a veterinary clinic on the subject property.
The Petitioner believes the rezoning of said tract of land will further the intent and purposes
of the City's Zoning Ordinance and its comprehensive plan, in that it will enable a parcel of land
located on Frontage Road to be used for commercial purposes as other properties in the area are so
utilized.
Attached as Exhibit "2" is the revised comprehensive site plan which includes a plat.
{
Attached as Exhibit "3" is a legal description of the subject property.
STERMGUOT, FERGUSON. �'.' Attached as Exhibit "4" are the names, addresses and tax numbers of the owners or owners
4A". ANENOM 6 AGEE
ATTGEMETS•AT-EAW
ROANOKE. VIRGINIA of all lots or property immediately adjacent to immediately across a street or road from the property
24010-1699
Tr
i�
to be rezoned.
The Petitioner voluntarily admits the following proffers to be included as a part of the
rezoning request:
jr
(a) The property will be developed in substantial conformity with the revised
development plan for Emergency Veterinary Services of Roanoke, Inc.,
prepared by Caldwell White Associates, under date of December 21, 1999,
and revised January 7, 2000, attached hereto as Exhibit 2 and made a part
hereof, subject to any changes that may be required by the City during !.
development plan re-lew. Exhibit 2 notwithstanding, no more than eight (8)
parking spaces shall be provided in the rear (southern side) of the new
building.
(b) Use of the property will be limited to veterinary clinics with no outside
corrals or pens.
(c) Signage will conform to the requirements of C -1 zoning district signage
requirements.
(d) The building will be a metal frame building with a stucco exterior in
substantial conformity a rendering attached hereto as Exhibit 5 and made a
part hereof, subject to any changes that may be required bt the City during
the development plan review.
WHEREFORE, the Petitioner requests that the above - described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
STENM000T. FERGUSON. !
IATT. AME9OM S AGEE Respectfully submitted this day of February, 2000.
ATTORNEYS-AT-LAW
AOAMO[E. VIRG:MIA
2�OtB•1699
2
4 c
1
Property Owner:
Beverly F. Mitc eU
a
Contract Purchaser: EMERGENCY VETERINARY SERVICES OF
ROANOKE, INC.,
a Virginia corporation
BY
ITS
caro1\2omng \EmeT Vet 2" AMD PET
9TEM14OUOT. rEOG090M,
,ATT. AMEBOM 6 AGEE
ATTOMMETB•AT-LAW
YOAMOEE. VINOINIA
11018.1699
3
FEp -23 -2000 10 13 STERHGut- FERGu90N NATtO 15407740%1 P.05,05
r
jPmPetty owner.
Bevcriy F. Mitebdl
BMERGENCY VETERINARY SERVICES OF i
Contract Purcha+u ROANOKE, INC..
it cdrpot�t► ��
ro
i
ntweueT. *tarunw.
'. 4y1tow i Altt
AtTetwtTS-AT -MM
teAMC11. Y1Ge1wl!
Moll-woo
t
TOTrL P. as
513
UR
CUIT COURT
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA Received & Filed
The 19th day of July, 2021. �� y
No. 92118-071921 . B ' .
L Z 2021
Ilelk
TV ODe4F ROANOKE
A RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF NOT TO EXCEED
THIRTY-THREE MILLION FIVE HUNDRED FIFTY-FIVE THOUSAND DOLLARS
($33,555,008)AGGREGATE PRINCIPAL AMOUNT OF GENERAL OBLIGATIONS OF
THE CITY OF ROANOKE, VIRGINIA, IN THE FORM OF GENERAL OBLIGATION
PUBLIC IMPROVEMENT BONDS OF THE CITY, FOR THE PURPOSE OF
PROVIDING FUNDS TO PAY THE COSTS OF THE ACQUISITION,
CONSTRUCTION, RECONSTRUCTION, IMPROVEMENT, EXTENSION,
ENLARGEMENT AND EQUIPPING OF VARIOUS PUBLIC IMPROVEMENT
PROJECTS OF AND FOR THE CITY (INCLUDING RELATED DESIGN AND
ARCHITECTURAL AND ENGINEERING SERVICES); FIXING THE FORM,
DENOMINATION AND CERTAIN OTHER DETAILS OF SUCH BONDS; AND
OTHERWISE PROVIDING WITH RESPECT TO THE ISSUANCE, SALE AND
DELIVERY OF SUCH BONDS; AND AUTHORIZING AND PROVIDING FOR THE
ISSUANCE AND SALE OF A LIKE PRINCIPAL AMOUNT OF GENERAL
OBLIGATION PUBLIC IMPROVEMENT BOND ANTICIPATION NOTES IN
ANTICIPATION OF THE ISSUANCE AND SALE OF SUCH BONDS
WHEREAS, in the judgment of the Council (the "Council") of the City of
Roanoke, Virginia (the "City"), it is desirable (i) to authorize the City to contract a debt and to
authorize the issuance of not to exceed $33,555,000 aggregate
obligations of the City, in the form of General Obligation Improvement Bonds of the City
general
(the "Bonds"), for the purpose of providing funds to pay the costs of the acquisition,
construction, reconstruction, improvement, extension, enlargement and equipping of various
public improvement projects of and for the City (including related design and architectural and
engineering services), (ii)to authorize the issuance of a like principal amount of General
Obligation Public Improvement Bond Anticipation Notes (the "Notes") in anticipation of the
issuance of such Bonds and(iii) to authorize the sale of such Bonds and such Notes;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF ROANOKE, VIRGINIA:
SECTION 1. (a) Pursuant to Chapter 26 of Title 15.2 of the Code of Virginia,
1950, as amended, the same being the Public Finance Act of 1991 (the "Public Finance Act of
1991"), for the purpose of providing net proceeds of sale (after taking into account costs of
issuance, underwriting compensation and original issue discount) to pay the costs of the
acquisition, construction, reconstruction, improvement, extension, enlargement and equipping of
1
3600129A 044099 RsNo
various public improvement projects of and for the City (including related design and
architectural and engineering services) as set forth in Section 7, the City is authorized to contract
a debt and to issue in one or more series from time to time not to exceed Thirty -Three Million
Five Hundred Fifty -Five Thousand Dollars ($33,555,000) aggregate principal amount of general
obligation bonds of the City to be designated and known as the "City of Roanoke, Virginia,
General Obligation Public Improvement Bonds."
(b) The Bonds shall be issued and sold in their entirety at one time, or from
time to time in part in series, as shall be determined by the Director of Finance or the City
Manager. There shall be added to the designation of the Bonds a series designation determined
by the Director of Finance or the City Manager. The Bonds shall be issued in fully registered
form in the denomination of $5,000 each or any integral multiple thereof. The Bonds of a given
series shall be numbered from No. R -I upwards in order of issuance. The Bonds shall bear
interest from their date payable on such date and semiannually thereafter as shall be determined
by the City Manager or the Director of Finance in accordance with the provisions of Section 8
hereof. The Bonds of each series shall be issued in such aggregate principal amounts (not
exceeding the aggregate principal amount specified in Section 1(a) hereof); and shall mature on
such dates and in such years (but in no event exceeding forty (40) years from their date or dates),
and in the principal amount in each such year, as shall be determined by the City Manager or the
Director of Finance in accordance with the provisions of Section 8 hereof. Interest on the Bonds
shall be calculated on the basis of a three hundred sixty (360) day year comprised of twelve (12)
thirty (30) day months.
(c) The Bonds (or portions thereof in installments of $5,000) may be subject
to redemption at the option of the City prior to their stated maturities, in whole or in part from
time to time on any date, in such order as may be determined by the City (except that if at any
time less than all of the Bonds of a given maturity are called for redemption, the particular Bonds
or portions thereof in installments of $5,000 of such maturity to be redeemed shall be selected by
lot), upon payment of such redemption prices (expressed as a percentage of the principal amount
of the Bonds to be redeemed), together with the interest accrued thereon to the date fixed for the
redemption thereof, as shall be determined by the City Manager or the Director of Finance in
accordance with the provisions of Section 8 hereof.
(d) (i) If any Bond (or any portion of the principal amount thereof in
installments of $5,000) shall be called for redemption, notice of the redemption thereof,
specifying the date, number and maturity of such Bond, the date and place or places fixed for its
redemption, and if less than the entire principal amount of such Bond is to be redeemed, that
such Bond must be surrendered in exchange for the principal amount thereof to be redeemed and
a new Bond or Bonds issued equaling in principal amount that portion of the principal amount
thereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed
for redemption, by first class mail, postage prepaid, to the registered owner thereof at the address
of such registered owner as it appears on the books of registry kept by the Registrar and Paying
Agent as of the close of business on the forty -fifth (45th) day next preceding the date fixed for
redemption. If notice of the redemption of any Bond shall have been given as aforesaid, and
payment of the principal amount of such Bond (or the portion of the principal amount thereof to
K
3600128.1044089 RSIND
be redeemed) and of the accrued interest payable upon such redemption shall have been duly
made or provided for, interest thereon shall cease to accrue from and after the date so specified
for the redemption thereof.
(ii) Any notice of the optional redemption of the Bonds may state that it is
conditioned upon there being on deposit with the City on the date fixed for the redemption
thereof an amount of money sufficient to pay the redemption price of such Bonds, together with
the interest accrued thereon to the date fixed for the redemption thereof, and any conditional
notice so given may be rescinded at any time before the payment of the redemption price of such
Bonds, together with the interest accrued thereon, is due and payable if any such condition so
specified is not satisfied. If a redemption of any Bonds does not occur after a conditional notice
is given due to there not being on deposit with the City a sufficient amount of money to pay the
redemption price of such Bonds, together with the interest accrued thereon to the date fixed for
the redemption thereof, the corresponding notice of redemption shall be deemed to be revoked.
(iii) So long as the Bonds are in book -entry only form, any notice of
redemption shall be given only to The Depository Trust Company, New York, New York
( "DTC "), or to its nominee. The City shall not be responsible for providing any beneficial owner
of the Bonds any notice of redemption.
SECTION 2. The full faith and credit of the City shall be and is irrevocably
pledged to the punctual payment of the principal of and interest on the Bonds as the same
become due. In each year while the Bonds, or any of them, are outstanding and unpaid, this
Council is authorized and required to levy and collect annually, at the same time and in the same
manner as other taxes of the City are assessed, levied and collected, a tax upon all taxable
property within the City, over and above all other taxes, authorized or limited by law and without
limitation as to rate or amount, sufficient to pay when due the principal of and interest on the
Bonds to the extent other funds of the City are not lawfully available and appropriated for such
purpose.
SECTION 3. (a) The Bonds shall be executed, for and on behalf of the City, by
the manual or facsimile signature of the Mayor of the City and shall have a facsimile of the
corporate seal of the City imprinted thereon, attested by the manual or facsimile signature of the
City Clerk of the City.
(b) The Director of Finance or the City Manager are each hereby authorized to
appoint a Registrar and Paying Agent for the Bonds (the "Registrar and Paying Agent ").
(c) The Director of Finance or the City Manager shall direct the Registrar and
Paying Agent to authenticate the Bonds and no Bond shall be valid or obligatory for any purpose
unless and until the certificate of authentication endorsed on each Bond shall have been manually
executed by an authorized signatory of the Registrar and Paying Agent. Upon the authentication
of any Bonds the Registrar and Paying Agent shall insert in the certificate of authentication the
date as of which such Bonds are authenticated as follows: (i) if a Bond is authenticated prior to
the first interest payment date, the certificate shall be dated as of the date of the initial issuance
3
3600128.1044089 RS1ND
and delivery of the Bonds of the series of Bonds of which such Bond is one, (ii) if a Bond is
authenticated upon an interest payment date, the certificate shall be dated as of such interest
payment date, (iii) if a Bond is authenticated after the fifteenth (15th) day of the calendar month
next preceding an interest payment date and prior to such interest payment date, the certificate
shall be dated as of such interest payment date and (iv) in all other instances the certificate shall
be dated as of the interest payment date next preceding the date upon which the Bond is
authenticated. In the event the Bonds of any series shall be dated as of a date other than the first
day of a calendar month or the dates on which interest is payable on such series are other than
the first days of calendar months, the provisions of this Section 3(c) with regard to the
authentication of such Bonds and of Section 9 hereof with regard to the form of such Bonds shall
be modified as the Director of Finance or the City Manager shall determine to be necessary or
appropriate.
(d) The execution and authentication of the Bonds in the manner set forth
above is adopted as a due and sufficient authentication of the Bonds.
SECTION 4. (a) The principal of and interest on the Bonds shall be payable in
such coin or currency of the United States of America as at the respective dates of payment
thereof is legal tender for public and private debts. The principal of the Bonds shall be payable
upon presentation and surrender thereof at the office of the Registrar and Paying Agent. Interest
on the Bonds shall be payable by check mailed by the Registrar and Paying Agent to the
registered owners of such Bonds at their respective addresses as such addresses appear on the
books of registry kept pursuant to this Section 4; provided, however, that so long as the Bonds
are in book -entry form and registered in the name of Cede & Co., as nominee of DTC, or in the
name of such other nominee of DTC as may be requested by an authorized representative of
DTC, interest on the Bonds shall be paid directly to Cede & Co. or such other nominee of DTC
by wire transfer.
(b) At all times during which any Bond of any series remains outstanding and
unpaid, the Registrar and Paying Agent for such series shall keep or cause to be kept at its office
books of registry for the registration, exchange and transfer of Bonds of such series. Upon
presentation at its office for such purpose the Registrar and Paying Agent, under such reasonable
regulations as it may prescribe, shall register, exchange or transfer, or cause to be registered,
exchanged or transferred, on the books of registry the Bonds as hereinbefore set forth.
(c) The books of registry shall at all times be open for inspection by the City
or any duly authorized officer thereof.
(d) Any Bond may be exchanged at the office of the Registrar and Paying
Agent for such series of Bonds for a like aggregate principal amount of such Bonds in other
authorized principal sums of the same series, interest rate and maturity.
(e) Any Bond of any series may, in accordance with its terms, be transferred
upon the books of registry by the registered owner of such Bond in person or by the duly
authorized attorney for such registered owner, upon surrender of such Bond to the Registrar and
al
3600128.1 044089 RSIND
Paying Agent for cancellation, accompanied by a written instrument of transfer duly executed by
the registered owner in person or by the duly authorized attorney for such registered owner, in
form satisfactory to the Registrar and Paying Agent.
(f) All transfers or exchanges pursuant to this Section 4 shall be made without
expense to the registered owners of such Bonds, except as otherwise herein provided, and except
that the Registrar and Paying Agent for such series of Bonds shall require the payment by the
registered owner of the Bond requesting such transfer or exchange of any tax or other
governmental charges required to be paid with respect to such transfer or exchange. All Bonds
surrendered pursuant to this Section 4 shall be cancelled.
(g) (i) The Bonds shall be issued in full book -entry form. One Bond
representing each maturity of the Bonds will be issued to and registered in the name of Cede &
Co., as nominee of DTC, as registered owner of the Bonds, and each such Bond will be
immobilized in the custody of DTC. DTC will act as securities depository for the Bonds.
Individual purchases will be made in book -entry form only, in the principal amount of $5,000 or
any integral multiple thereof. Purchasers will not receive physical delivery of certificates
representing their interest in the Bonds purchased.
(ii) Principal and interest payments on the Bonds will be made by the
Registrar and Paying Agent to DTC or its nominee, Cede & Co., as registered owner of the
Bonds, which will in turn remit such payments to the DTC participants for subsequent disbursal
to the beneficial owners of the Bonds. Transfers of principal and interest payments to DTC
participants will be the responsibility of DTC. Transfers of such payments to beneficial owners
of the Bonds by DTC participants will be the responsibility of such participants and other
nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be
accomplished by book entries made by DTC and, in turn, by the DTC participants who act on
behalf of the indirect participants of DTC and the beneficial owners of the Bonds.
(iii) The City will not be responsible or liable for sending transaction
statements or for maintaining, supervising or reviewing records maintained by DTC, its
participants or persons acting through such participants or for transmitting payments to,
communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds.
SECTION 5. (a) CUSIP identification numbers may be printed on the Bonds,
but no such number shall constitute a part of the contract evidenced by the particular Bond upon
which it is printed; no liability shall attach to the City or any officer or agent thereof (including
any paying agent for the Bonds) by reason of such numbers or any use made thereof (including
any use thereof made by the City, any such officer or any such agent) or by reason of any
inaccuracy, error or omission with respect thereto or in such use; and any inaccuracy, error or
omission with respect to such numbers shall not constitute cause for failure or refusal by the
successful bidder or purchaser to accept delivery of and pay for the Bonds in accordance with the
terms of its bid. All expenses in connection with the assignment and printing of CUSIP numbers
on the Bonds shall be paid by the City; provided, however, that the CUSIP Service Bureau
5
3600128.1044089 RSIND
charge for the assignment of such numbers shall be the responsibility of the successful bidder for
or purchaser of the Bonds.
(b) A copy of the final legal opinion with respect to the Bonds, with the name
of the attorney or attorneys rendering the same, together with a certification of the City Clerk,
executed by a facsimile signature of that officer, to the effect that such copy is a true and
complete copy (except for letterhead and date) of the legal opinion which was dated as of the
date of delivery of and payment for the Bonds, may be printed on the Bonds.
SECTION 6. To the extent it shall be contemplated at the time of their issuance
that the interest on any Bonds issued hereunder shall be excludable from gross income for
purposes of federal income taxation, the City covenants and agrees that it shall comply with the
provisions of Sections 103 and 141 -150 of the Internal Revenue Code of 1986, as amended, and
the applicable Treasury Regulations promulgated under such Sections 103 and 141 -150 so long
as any such Bonds are outstanding.
SECTION 7. The net proceeds of the sale of the Bonds and Notes authorized for
issuance hereunder in the aggregate principal amount of not to exceed $33,555,000 in
Section 1(a) (after taking into account costs of issuance, underwriting compensation and original
issue discount) shall be applied to the payment of the cost of the following public improvement
projects of and for the City in the following respective approximate amounts:
Purpose
School Facility Maintenance and Improvements
Bridge Renovation
Parks and Recreation Master Plan
Berglund Center Improvements
Stormwater Management
Curb, Gutter and Sidewalk Program
Streetscapes Improvements
Fleet Capital Replacements
Technology Capital
Capital Building Maintenance
Amount
$5,000,000
13,750,000
3,000,000
900,000
3,000,000
2,335,000
500,000
1,300,000
770,000
1,000,000
If any project set forth above shall require less than the entire respective amount
so set forth, the difference may be applied to any of the other projects so set forth, without
further action by the Council, and net proceeds constituting original issue premium, if any, shall
be allocated to the projects above in such amounts as shall be determined by the City Manager or
the Director of Finance.
SECTION 8. (a) The Bonds shall be sold at negotiated or competitive sale on
such date or dates and at such price or prices as shall be determined by the City Manager or the
Director of Finance. The Bonds may be issued as taxable or tax - exempt Bonds as shall be
determined by the City Manager or the Director of Finance.
on
3600128.1 044089 RSIND
(b) If the Bonds are sold at competitive sale, the Director of Finance or the
City Manager are each hereby authorized to prepare and distribute, or to cause to be prepared
and distributed, via electronic dissemination or otherwise, a Preliminary Official Statement and
an Official Notice of Sale relating to the Bonds. In preparing the Official Notice of Sale relating
to the Bonds, the Director of Finance or the City Manager are each hereby authorized to provide
that bids for the purchase of the Bonds may be received by electronic bidding.
(c) If the Bonds are sold at competitive sale, the City Manager or the Director
of Finance, without further action by the Council, (i) are each hereby authorized to determine the
dated date of the Bonds of each series, the dates the Bonds of each series shall mature, the dates
on which interest on the Bonds shall be payable, the aggregate principal amount of the Bonds of
each series and the principal amount of the Bonds of each series maturing in each year and
(ii) are each hereby further authorized to receive bids for the purchase of the Bonds of each
series and to accept the bid offering to purchase the Bonds of each series at the lowest true
interest cost to the City; provided, however, in no event shall the true interest cost to the City
with respect to the Bonds of any series exceed five percent (5.00 %). The City Manager or the
Director of Finance are each further authorized to fix the rates of interest to be borne by the
Bonds of each maturity of each series as specified in the bid accepted by them in accordance
with the immediately preceding sentence. The City Manager or the Director of Finance are each
hereby authorized to determine the provisions relating to the redemption of the Bonds of any
series upon the advice of the City's financial advisor; provided, however, in no event shall any
redemption premium payable by the City exceed two percent (2.00 %), except that any taxable
Bonds issued may be subject to redemption at a redemption price that includes a make -whole
premium, as may be determined by the City Manager or the Director of Finance at the time of
sale of any such taxable Bonds.
(d) If the Bonds are sold at negotiated sale, the City Manager or the Director
of Finance, without further action of the Council, (i) are each hereby authorized to determine the
dated date of the Bonds of each series, the dates the Bonds of each series shall mature, the dates
on which interest on the Bonds shall be payable, the aggregate principal amount of the Bonds of
each series and the principal amount of the Bonds of each series maturing in each year and
(ii) are each hereby authorized to select the underwriters of the Bonds (the "Underwriters ") and
to sell the Bonds in one or more series in accordance herewith to the Underwriters. If the Bonds
are sold at negotiated sale, the Bonds shall bear interest at such rates per annum as shall be
approved by the City Manager or the Director of Finance; provided, however, in no event shall
the true interest cost for the Bonds of any series exceed five percent (5.00 %). The City Manager
or the Director of Finance are each further authorized to fix the rates of interest to be borne by
the Bonds of each maturity of each series as negotiated with the Underwriters in accordance with
the immediately preceding sentence. The City Manager or the Director of Finance are each
hereby authorized to determine the provisions relating to the redemption of the Bonds of any
series upon the advice of the City's financial advisor; provided, however, in no event shall any
redemption premium payable by the City exceed two percent (2.00 %), except that any taxable
Bonds issued may be subject to redemption at a redemption price that includes a make -whole
premium, as may be determined by the City Manager or the Director of Finance at the time of
sale of any such taxable Bonds. The City Manager or the Director of Finance are each
VA
3600128.1 044089 RSIND
authorized to execute and deliver to the Underwriters one or more Bond Purchase Contracts
relating to the sale of the Bonds by the City to the Underwriters.
(e) The Mayor is hereby authorized and directed to execute and deliver to the
purchasers of the Bonds an Official Statement of the City relating to the Bonds, in substantially
the form of the Preliminary Official Statement relating to the Bonds, after the same has been
completed by the insertion of the maturities, interest rates and other details of the Bonds and by
making such other insertions, changes or corrections as the Mayor, based on the advice of the
City's financial advisor and legal counsel (including the City Attorney and Bond Counsel),
deems necessary or appropriate; and this Council hereby authorizes the Official Statement and
the information contained therein to be used by the purchasers in connection with the sale of the
Bonds. The Preliminary Official Statement is "deemed final" for purposes of Rule 15c2 -12
promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange
Act of 1934, as amended ( "Rule 15c2 -12 "). The City Manager or the Director of Finance are
each hereby authorized and directed to execute on behalf of the City and deliver to the
purchasers a certificate in substantially the form to be included in the Official Statement under
the caption "Certificate Concerning Official Statement ".
(f) The City Manager or the Director of Finance are each hereby authorized to
execute and deliver to the purchasers of the Bonds a Continuing Disclosure Certificate relating to
the Bonds evidencing the City's undertaking to comply with the continuing disclosure
requirements of Paragraph (b)(5) of Rule 15c2 -12 in such form as shall be approved by the City
Manager or the Director of Finance upon advice of counsel (including the City Attorney and
Bond Counsel), such approval to be conclusively evidenced by their execution thereof.
(g) All actions and proceedings heretofore taken by this Council, the City
Manager, the Director of Finance and the other officers, employees, agents and attorneys of and
for the City in connection with the issuance and sale of the Bonds are hereby ratified and
confirmed.
SECTION 9. The Bonds, the certificate of authentication of the Registrar and
Paying Agent, and the assignment endorsed on the Bonds, shall be in substantially the forms set
forth in Exhibit A attached hereto.
SECTION 10. The Notes, designated as "City of Roanoke, Virginia General
Obligation Public Improvement Bond Anticipation Notes," are authorized for issuance and sale
by the City Manager and the Director of Finance in anticipation of the issuance of the Bonds
authorized for issuance herein. Such Notes shall be sold at competitive or negotiated sale at such
price or prices and on such other terms and conditions as shall be determined by the City
Manager or the Director of Finance. The City Manager or the Director of Finance (i) are each
hereby authorized to determine the dated date of the Notes of each series, the dates the Notes of
each series shall mature, the dates on which interest on the Notes shall be payable, the aggregate
principal amount of the Notes of each series and the principal amount of the Notes of each series
maturing in each year, and (ii) are each hereby further authorized to receive bids for the purchase
of the Notes of each series if sold at competitive sale or proposals for the purchase of the Notes
'3
3600128.1044089 RSIND
of each series if sold at negotiated sale and, without further action of the Council, to accept the
bid or proposal offering to purchase the Notes of each series; provided however, Notes sold at
competitive sale shall be sold at the lowest true interest cost to the City; and provided, further, in
no event shall the true interest cost to the City with respect to the Notes of any series exceed five
percent (5.00 %). The City Manager or the Director of Finance are each further authorized to fix
the rates of interest to be borne by the Notes of each maturity of each series as specified in the
bid or proposal accepted by them in accordance with the immediately preceding sentence. The
City Manager or the Director of Finance are each hereby authorized to determine the provisions
relating to the redemption of the Notes upon the advice of the City's financial advisor; provided,
however, in no event shall any redemption premium payable by the City exceed two percent
(2.00 %), except that any taxable Notes issued hereunder may be subject to redemption at a
redemption price that includes a make -whole premium, as ay be determined by the City Manager
or the Director of Finance at the time of sale of the Notes. If such Notes are offered for
competitive sale, an Official Notice of Sale of such Notes shall be prepared, published and
distributed in accordance with the requirements of Section 8. If such Notes are publicly offered,
there may also be prepared and distributed a Preliminary Official Statement and a final Official
Statement relating to such Notes in such form as shall be approved by the Director of Finance or
the City Manager. The issuance and details of such Notes shall be governed by the provisions of
Section 15.2 -2628 of Title 15.2, Chapter 26, Article 2 of the Code of Virginia, 1950, as
amended. The provisions of Sections 2, 4, 5 and 6 shall apply to such Notes to the same extent
the same apply to the Bonds except, in the case of the provisions of Section 2, only to the extent
such Notes are not paid from the proceeds of the Bonds or from any other available funds.
Bonds in anticipation of which such Notes are issued pursuant to this Section 10 may be issued
and sold in accordance with the provisions of this Resolution at any time within five (5) years of
the date of issuance of the first Notes issued in anticipation of such Bonds.
SECTION 11. (a) In addition to the authorization for a competitive or
negotiated sale of the Bonds and the Notes as set forth in Sections 8 and 10 hereof, the Council
hereby authorizes the issuance and sale of the Bonds and the Notes to one or more lenders to
evidence one or more loans made to the City by one or more lenders in accordance with any
proposal made by such lender(s) to the City pursuant to any Request for Proposal issued by the
City for any such loan (hereinafter any such Request for Proposal of the City and any proposal
from any lender(s) submitted in response thereto shall be collectively referred to as a "Financing
Proposal "). There is hereby delegated to the City Manager or the Director of Finance, without
further action by the Council, the authority to issue and deliver the Bonds and the Notes
pursuant to this Section 11 at such price(s) and rate(s), and on such other terms and conditions,
as shall be provided in any Financing Proposal, which Financing Proposal shall be in such form
and containing such terms and conditions as the City Manager or the Director of Finance deems
acceptable, acting with the advice of the City's financial advisor and legal counsel (including
the City Attorney and the City's Bond Counsel), subject to the provisions and parameters set
forth herein. Any such loan authorized hereby to be evidenced by any Bonds or Notes of the
City authorized and issued pursuant to this Resolution may be in the form of a non - revolving
drawdown loan in an aggregate principal amount not to exceed $33,555,000.
G
3600128.1 044089 RSIND
(b) Notwithstanding anything in this Resolution to the contrary, Bonds or
Notes issued and sold pursuant to a Financing Proposal as provided in this Section 11 may bear
interest at such fixed rates or variable rates of interest (which variable rates of interest shall be
determined in accordance with any variable rate formula as shall be set forth in any Financing
Proposal) as shall be determined by the City Manager or the Director of Finance, acting with the
advice of the City's financial advisor; provided, however, that the true interest cost of any fixed
rate(s), or the initial variable rate(s) of interest, shall not exceed 5.000 %; and provided further
that the fixed rate(s) or variable rate(s) determined for such Bonds or Notes may be further
subject to adjustment upon the occurrence of certain events or conditions as may be set forth in
any Financing Proposal, including, without limitation, adjustments to the stated interest rate or
interest rate formula upon the occurrence of any event of taxability with respect to the Bonds or
Notes, any default in payment with respect to the Bonds, and any change in the marginal
corporate tax rate of corporations under federal law. Notwithstanding anything in this
Resolution to the contrary, any Bonds or Notes issued and sold pursuant to a Financing Proposal
as provided in this Section 11 may be pre - payable at a prepayment price or redemption price that
includes any make -whole amount, yield maintenance fee, penalty fee or break - funding amount
calculated in accordance with any formula acceptable to the City Manager or the Director of
Finance, acting with the advice of the City's financial advisor and legal counsel (including the
City Attorney and Bond Counsel) as may be set forth in any Financing Proposal or in the Bonds,
and in such case, such prepayment price or redemption price may exceed the 2% redemption
premium limitation set forth in Sections 8 and 10 above.
(c) Any one of the City Manager or the Director of Finance is hereby
authorized to execute and deliver any Financing Agreement, purchase agreement or any other
document, agreement or instrument necessary to provide for the issuance and delivery of the
Bonds or the Notes (hereinafter collectively referred to as the "Financing Documents "), which
Financing Documents shall be in such form and substance as shall be acceptable to the City
Manager or the Director of Finance, as evidenced by his or her signature thereon, acting with the
advice of legal counsel (including the City Attorney and Bond Counsel). Any one of the City
Manager or the Director of Finance is hereby further authorized to determine, or to modify the
form of and terms of the Bonds or the Notes with respect to the dated date of the Bonds or the
Notes, the authorized denominations of the Bonds or the Notes, the assignment of CUSIP
Numbers, if any, to the Bonds or the Notes, and the principal and interest payment dates of the
Bonds or the Notes. Notwithstanding anything in this Resolution to the contrary, any of the
Bonds or Bond Anticipation Notes may be issued directly to the purchaser thereof, as registered
owner or holder thereof.
SECTION 12. The Council hereby authorizes the City to make expenditures for
the purpose for which the Bonds or Notes are to be issued in advance of the issuance and receipt
of the proceeds of the Bonds or Notes and to reimburse such expenditures from the proceeds of
the Bonds or Notes. The adoption of this Resolution shall be considered an "official intent"
within the meaning of Treasury Regulation Section 1.150 -2 promulgated under the Internal
Revenue Code of 1986, as amended.
10
3600128.1044089 RSIND
SECTION 13. The City Clerk is hereby directed to file a copy of this Resolution,
certified by such City Clerk to be a true copy hereof, with the Circuit Court of the City of
Roanoke, Virginia, all in accordance with Section 15.2 -2607 of the Code of Virginia, 1950 as
amended.
SECTION 14. All ordinances, resolutions and proceedings in conflict herewith
are, to the extent of such conflict, repealed.
11
3600128.1044089 RSIND
EXHIBIT A
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND
SERIES
REGISTERED
No. R-_
MATURITY INTEREST
DATE: RATE: DATE OF BOND:
REGISTERED OWNER: CEDE & CO.
PRINCIPAL SUM:
REGISTERED
i
CINUP NO -
DOLLARS
THE CITY OF ROANOKE, in the Commonwealth of Virginia (the "City "), for
value received, acknowledges itself indebted and hereby promises to pay to the Registered
Owner (named above), or registered assigns, on the Maturity Date (specified above) (unless this
Bond shall be subject to prior redemption and shall have been duly called for previous
redemption and payment of the redemption price duly made or provided for), the Principal Sum
(specified above), and to pay interest on such Principal Sum on and
semiannually on each and thereafter (each such date is hereinafter
referred to as an "interest payment date "), from the date hereof or from the interest payment date
next preceding the date of authentication hereof to which interest shall have been paid, unless
such date of authentication is an interest payment date, in which case from such interest payment
date, or unless such date of authentication is within the period from the sixteenth (16th) day to
the last day of the calendar month next preceding the following interest payment date, in which
case from such following interest payment date, such interest to be paid until the maturity or
redemption hereof at the Interest Rate (specified above) per annum, by check mailed by the
Registrar and Paying Agent hereinafter mentioned to the Registered Owner in whose name this
Bond is registered upon the books of registry, as of the close of business on the fifteenth (15th)
day (whether or not a business day) of the calendar month next preceding each interest payment
date; provided, however, that so long as this Bond is in book -entry only form and registered in
the name of Cede & Co., as nominee of The Depository Trust Company ( "DTC "), or in the name
of such other nominee of DTC as may be requested by an authorized representative of DTC,
interest on this Bond shall be paid directly to Cede & Co. or such other nominee of DTC by wire
transfer. Interest on this Bond shall be calculated on the basis of a three hundred sixty (360) day
year comprised of twelve (12) thirty (30) day months. The principal of this Bond is payable
12
3600128.1 044089 RSIND
upon presentation and surrender hereof, at the office of , as the Registrar and Paying
Agent, in the City of Principal of and interest on this Bond are
payable in any coin or currency of the United States of America which, on the respective dates of
payment thereof, shall be legal tender for public and private debts.
This Bond is one of an issue of Bonds of like date, denomination and tenor except
as to number, interest rate and maturity, which is issued for the purpose of providing funds to
pay the costs of the acquisition, construction, reconstruction, improvement, extension,
enlargement and equipping of various public improvement projects of and for the City (including
related design and architectural and engineering services), under and pursuant to and in full
compliance with the Constitution and statutes of the Commonwealth of Virginia, including
Chapter 26 of Title 15.2 of the Code of Virginia, 1950, as amended (the same being the Public
Finance Act of 1991), and resolutions and other proceedings of the Council of the City duly
adopted and taken under the Public Finance Act of 1991.
The Bonds of the issue of which this Bond is one (or portions thereof in
installments of $5,000) maturing on and after 1, 20_ are subject to redemption at the
option of the City prior to their stated maturities, on or after 1, 20_, in whole or in
part from time to time on any date, in such order as may be determined by the City (except that if
at any time less than all of the Bonds of a given maturity are called for redemption, the particular
Bonds or portions thereof in installments of $5,000 of such maturity to be redeemed shall be
selected by lot), upon payment of a redemption price equal to the principal amount of the Bonds
to be redeemed, together with the interest accrued thereon to the date fixed for the redemption
thereof.
The Bonds of the issue of which this Bond is one maturing on are
subject to mandatory sinking fund redemption on and on _ of each year
thereafter and to payment at maturity on in the principal amounts in each year set
forth below, in the case of redemption with the particular Bond or Bonds maturing on ,
or portions thereof to be redeemed to be selected by lot, upon payment of the principal
amount of the Bonds maturing on to be redeemed, together with the interest
accrued on the principal amount to be redeemed to the date fixed for the redemption thereof:
Year Principal Amount
The City, at its option, may credit against such mandatory sinking fund redemption requirement
the principal amount of any Bonds maturing on _, which have been purchased and
cancelled by the City or which have been redeemed and not theretofore applied as a credit
against such mandatory sinking fund redemption requirement.
13
3600128.1 044089 RSIND
If this Bond is redeemable and this Bond (or any portion of the principal amount
hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof,
specifying the date, number and maturity of this Bond, the date and place or places fixed for its
redemption, and if less than the entire principal amount of this Bond is to be redeemed, that this
Bond must be surrendered in exchange for the principal amount hereof to be redeemed and a new
Bond or Bonds issued equaling in principal amount that portion of the principal amount hereof
not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for
redemption, by first class mail, postage prepaid, to the Registered Owner hereof at the address of
such Registered Owner as it appears on the books of registry kept by the Registrar and Paying
Agent as of the close of business on the forty -fifth (45th) day next preceding the date fixed for
redemption. If notice of the redemption of this Bond (or the portion of the principal amount
hereof to be redeemed) shall have been given as aforesaid, and payment of the principal amount
of this Bond (or the portion of the principal amount hereof to be redeemed) and of the accrued
interest payable upon such redemption shall have been duly made or provided for, interest
hereon shall cease to accrue from and after the date so specified for the redemption hereof.
Any notice of the optional redemption of this Bond may state that it is conditioned
upon there being on deposit with the City on the date fixed for the redemption hereof an amount
of money sufficient to pay the redemption price of this Bond, together with the interest accrued
thereon to the date fixed for the redemption hereof, and any conditional notice so given may be
rescinded at any time before the payment of the redemption price of this Bond, together with the
interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If
a redemption of this Bond does not occur after a conditional notice is given due to there not
being on deposit with the City a sufficient amount of money to pay the redemption price of this
Bond, together with the interest accrued thereon to the date fixed for the redemption hereof, the
corresponding notice of redemption shall be deemed to be revoked.
Subject to the limitations and upon payment of the charges, if any, provided in the
proceedings authorizing the Bonds of the issue of which this Bond is one, this Bond may be
exchanged at the office of the Registrar and Paying Agent for a like aggregate principal amount
of Bonds of other authorized principal amounts and of the same issue, interest rate and maturity.
This Bond is transferable by the Registered Owner hereof, in person or by the attorney for such
Registered Owner duly authorized in writing, on the books of registry kept by the Registrar and
Paying Agent for such purpose at the office of the Registrar and Paying Agent but only in the
manner, subject to the limitations and upon payment of the charges, if any, provided in the
proceedings authorizing the Bonds of the series of which this Bond is one, and upon the
surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of authorized
denominations and of the same aggregate principal amount, issue, interest rate and maturity as
the Bond surrendered, will be issued to the transferee in exchange herefor.
This Bond shall not be valid or obligatory unless the certificate of authentication
hereon shall have been manually signed by the Registrar and Paying Agent.
The full faith and credit of the City are irrevocably pledged to the punctual
payment of the principal of and interest on this Bond as the same become due. In each year
14
3600128.1 044089 MIND
while this Bond is outstanding and unpaid, the Council of the City shall be authorized and
required to levy and collect annually, at the same time and in the same manner as other taxes of
the City are assessed, levied and collected, a tax upon all property within the City, over and
above all other taxes, authorized or limited by law and without limitation as to rate or amount,
sufficient to pay the principal of and interest on this Bond to the extent other funds of the City
are not lawfully available and appropriated for such purpose.
It is certified, recited and declared that all acts, conditions and things required to
exist, happen or be performed precedent to and in the issuance of this Bond do exist, have
happened and have been performed in due time, form and manner as required by law, and that
the amount of this Bond, together with all other indebtedness of the City does not exceed any
limitation of indebtedness prescribed by the Constitution or statutes of the Commonwealth of
Virginia.
15
3600128.1044089 RSIND
IN WITNESS WHEREOF, the City has caused this Bond to be executed by the
manual or facsimile signature of its Mayor; a facsimile of the corporate seal of the City to be
imprinted hereon attested by the manual or facsimile signature of its City Clerk; and this Bond to
be dated the date first above written.
[SEAL]
Attest:
City Clerk
proceedings.
CITY OF ROANOKE, VIRGINIA
Mayor
CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds delivered pursuant to the within - mentioned
as Registrar and Paying Agent
Authorized Signatory
Date of Authentication:
16
3600128.1 044089 RSIND
ASSIGNMENT
FOR VALUE RECEIVED the undersigned hereby sell(s), assign(s) and transfer(s) unto
(Please print or type name and address, including postal zip code of Transferee)
PLEASE INSERT SOCIAL SECURITY
OR OTHER TAX IDENTIFYING NUMBER OF TRANSFEREE:
the within Bond and all rights thereunder, hereby irrevocably constituting and appointing
, Attorney, to transfer such Bond
on the books kept for the registration thereof, with full power of substitution in the premises.
Dated:
Signature Guaranteed:
NOTICE: Signature(s) must be guaranteed
by a member firm of The New York Stock
Exchange, Inc. or a commercial bank or trust
company.
17
(Signature of Registered Owner)
NOTICE: The signature above must
correspond with the name of the Registered
Owner as it appears on the face of this Bond
in every particular, without alteration,
enlargement or any change whatsoever.
3600128.1 044089 RSIND
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
No. 42119 - 071921.
AN ORDINANCE to appropriate funding to be provided by the issuance of
General Obligation Bonds to the Stormwater Improvements, Civic Center, City -wide
Curb /Gutter /Sidewalk, Street Improvements, Parks and Recreation Master Plan, Fleet
Capital Replacements, Technology Capital Improvements, Bridge Renovations, School
Improvements, as well as various school maintenance upgrade projects, amending and
reordaining certain sections of the 2021 -2022 Stormwater Utility, Civic Center, Capital
Projects, and School Capital Projects Funds, and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2021 -2022 Stormwater Utility, Civic Center, Capital Projects, and School
Capital Projects Funds Appropriations be, and the same are hereby, added, amended,
and reordained to read and provide as follows:
Stormwater Utility Fund
Appropriations
Appropriated from 2022 Bond Funds 03- 530 - 3014 -9601 $ 3,000,000
2022 Debt Issuance 03- 530 - 3018 -9651 ( 3,000,000 )
Civic Facilities Fund
Appropriations
Appropriated from 2022 Bond Funds
05- 550 - 8671 -9601
$ 400,000
Appropriated from 2022 Bond Funds
05- 550 - 8648 -9601
300,000
Appropriated from 2022 Bond Funds
05- 550 - 8652 -9601
200,000
2022 Debt Issuance
05- 550 - 8635 -9651
(900,000)
Capital Proiects Fund
Appropriations
Appropriated from 2022 Bond Funds
08- 430 - 9036 -9601
$ 770,000
13,750,000
Appropriated from 2022 Bond Funds
Appropriated from 2022 Bond Funds
08- 530 - 9593 -9601
08- 620 - 9700 -9601
3,000,000
Appropriated from 2022 Bond Funds
08- 440 - 9240 -9601
08- 440 - 9498 -9601
1,000,000
1,300,000
Appropriated from 2022 Bond Funds
Appropriated from 2022 Bond Funds
08- 530 - 9037 -9601
500,000
Appropriated from 2022 Bond Funds
08- 530 - 9038 -9601
08- 530 - 9473 -9651
2,335,000
( 21,885,000 )
2022 Debt Issuance
08- 430 - 9639 -9651
(770,000)
2022 Debt Issuance
School Capital Projects Fund
Appropriations
Appropriated from 2022 Bond Funds 31- 065 - 6027 -9601 $ 2,160,000
Appropriated from 2022 Bond Funds 31- 065 - 6028 -9601 1,440,000
Appropriated from 2022 Bond Funds, 31- 065 - 6001 -9601 1,000,000
Appropriated from 2022 Bond Funds 31- 065 - 6025 -9601 400,000
2022 Debt Issuance 31- 060 - 9474 -9651 ( 5,000,000 )
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: July 19, 2021
Subject: Authorization of FY 2022 Bonds and Appropriation of Funds for
Capital Improvement Projects
Background:
On June 22, 2021, City Council approved the Capital Improvement Program
(CIP) Update for FY 2022 -2026. The CIP included planned debt issuance in FY
2022 in the amount of $31 ,555,000 for the following projects:
■ School Facility Maintenance and Improvements - $5,000,000
Funding provides for Patrick Henry Fieldhouse and various other school
improvements.
■ Bridge Renovation - $13,750,000
Funding provides for Bridge Renovation.
■ Parks and Recreation Master Plan - $3,000,000
Funding provides for parks and recreation master plan.
• Civic (Berglund) Center Improvements - $900,000
Funding provides for capital maintenance improvements at the Berglund
Center.
• Stormwater Management - $3,000,000
Funding provides for addressing prioritized neighborhood stormwater
projects throughout the city.
■ Curb Gutter, and Sidewalk Program - $2,335,000
Funding provides for curb, gutter and sidewalk projects.
■ Streetscapes Improvements - $500,000
Funding provides for various streetscape projects.
• Fleet Capital Replacements - $1,300,000
Funding provides for vehicular purchases.
• Technology Capital - $770,000
Funding provides for various Technology projects.
• Capital Building Maintenance - $1,000,000
Funding provides for improvements to HVAC systems, lighting, plumbing
and other needs.
Considerations:
City Council authorization is required for the issuance of bonds to provide
funding for the projects listed below:
School Facility and Maintenance Improvements
Bridge Renovation
Parks and Recreation Master Plan
Berglund Center Improvements
Stormwater Management
Curb, Gutter, and Sidewalk Program
Streetscapes Improvements
Fleet Capital Replacements
Technology Capital
Capital Building Maintenance
Total
$ 5,000,000
13,750,000
3,000,000
900,000
3,000,000
2,335,000
500,000
1,300,000
770,000
1,000,000
$ 31,555,000
In order to provide sufficient flexibility to structure the bonds with original
issue premium and /or original issue discount, and to ensure sufficient bond
proceeds to finance the projects identified herein, authorization of issuance of
up to $33,555,000 million was recommended by the City's financial advisor,
Davenport and Company, LLC.
Recommended Action:
Hold a public hearing on the issuance of general obligation public improvement
bonds or a bond anticipation note. Following the public hearing, and after
consideration of comments received at the public hearing, adopt the
accompanying resolution authorizing the issuance of bonds up to $33,555,000
for the projects in the aggregate amount of $31,555,000 identified in this
report. This resolution shall include language declaring the City's intent to
reimburse itself from the proceeds of these bonds.
Adopt the accompanying budget ordinance to appropriate, in advance of
issuance, FY 2022 Bond funding in the amount of $33,555,000 to project
accounts to be established by the Director of Finance in the Capital Projects,
Civic Center, and St water Funds.
Robert S. Cowell, jr.
City Manager
Distribution: Council Appointed Officers
Verletta White, Superintendent, Roanoke City Public Schools
Kristine Flynn, Bond Counsel, Hawkins Delafield & Wood LLP
David Rose, Sr. Vice President, Davenport & Company, LLC
Amelia C. Merchant, Director of Finance
Robyn Schon, General Manager, The Berglund Center
Ian Shaw, Manager, Stormwater Utility
RECEIVID ~
JUL 19 2021
OFFICE OF THE
CITY MANAGER
SHERMAN M STOVALL, ASSISTANT CITY MGR
Attn City manager
456 NOEL C. TAYLOR MUNICIPAL BLDG
215 CHURCH AVENUE SW
ROANOKE, VA 24011
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
Account Number
6017304
Date
July 13, 2021
Date Category Description Ad Size Total Cost
07122/2021 Legal Notices NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN, 1 x 105 L 1,027.60
Publisher of the
Roanoke Times
I, (the undersigned) an authorized representative of the
Roanoke Times, a daily newspaper published in Roanoke, in the
State of Virginia, do certify that the annexed notice NOTICE OF
PUBLIC HEARING was published in said newspapers on the
following dates:
07/06, 07113/2021
The First insertion being given ... 07/06/2021
Newspaper reference: 0001232359
*�X
Billing epresenta 'v
Sworn to and subscribed before me this 13th Day of July 2021
Notary Paglilc'
State of Virginia
County of Hanover Richard A. Hundley
My Commission expires Notary Public
ginia
Notary Registration No, 7904041
Commission Exp. Jan 31, 2024
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN, pursuant to
Section 151.2606.A of the Code of
Virginia, 1950, as amended, that the
Council of the City of Roanoke, Virginia
(the "City "), will hold a public hearing
on Mewl ay, My 1% 1021, at 7:00 PAL,
local time, or as soon thereafter as the
matter may be heard, in the Council
Chamber, Fourth Floor, Noel C. Taylor
Municipal Building, 215 Church Avenue,
S.W., Roanoke, Virginia 24011, with
respect to the proposed adoption by
the Council of a Resolution authorizing
the City to contract a debt and issue
General Obligation Public Improvement
Bonds (the "Bonds") of the City In the
principal amount of not to exceed
$33555,000 for the purpose of
providing net proceeds of sale (after
taking Into account costs of Issuance.
underwriting compensation and
original issue discount) to pay the
costs of the acquisition, construction,
reconstruction, Improvement,
extension, enlargement, equipping,
rehabilitation and repair of various
public Improvement projects of and for
the City (including related design and
architectural and engineering services)
for the purposes and in the
approximate amounts set forth below
(collectively, the "Projects"); provided
that, If any purpose set forth below
shall require less than the entire
respective amount so set forth, the
difference may be applied to any of the
other purposes so set forth: and
provided further that net proceeds
constituting original Issue premium, If
any, will be allocated to the projects
below in such amount as shall be
determined by the City.
School Facility Maintenance and
Improvements $S,000AW
Bridge Renovation 11750,000
Parks and Recreation Master Plan
3,000.000
Berglund Center Improvements
900.000
StormwaterManagement 3,000,000
Curb, Gutter and Sidewalk Program
2,335.000
Streetscapes Improvements 500,000
Fleet Capital Replacements 1,300,000
Technology Capital 770,000
Capital Building Maintenance 1.000,000
The Resolution will authorize the City
to Issue Its general obligation public
Improvement bond anticipation notes
of the City In an amount not to exceed
$33555,000 in order to provide short-
term financing for the Projects in
anticipation of the Issuance of the
Bonds and to reduce the annual debt
service requirements of the City.
All members of the public and
Interested individuals are Invited to
attend such hearing and to appear and
present their view on the proposed
Resokition and the proposed Bonds
and bond anticipation notes. both
orally and in writing. Should written
comments be presented, three Copies
should be made available to the
undersigned at or before the public
hearing.
If you are a person with a disability
who needs accommodations for this
public hearing, please contact the City
Clerk's Office at (540) 853-2541, by
Thursday, July 15, 2021.
The full text of the proposed resolution
Is on file In the office of the City Clerk.
Noel C. Taylor Municipal Building,
Room 456, 215 Church Avenue, S.W.,
Roanoke, Virginia 24011.
Dated: )uly 5, 2021
CECELIA F. MCCOY, CMC
City Clerk
(I232359)
6_�_
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN, pursuant to Section 15.2- 2606.A of the Code of Virginia, 1950, as
amended, that the Council of the City of Roanoke, Virginia (the "City "), will hold a public hearing on
Monday, July 19, 2021, at 7:00 P.M., local time, or as soon thereafter as the matter may be heard, in
the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W.,
Roanoke, Virginia 24011, with respect to the proposed adoption by the Council of a Resolution
authorizing the City to contract a debt and issue General Obligation Public Improvement Bonds (the
"Bonds ") of the City in the principal amount of not to exceed $33,555,000 for the purpose of providing
net proceeds of sale (after taking into account costs of issuance, underwriting compensation and original
issue discount) to pay the costs of the acquisition, construction, reconstruction, improvement, extension,
enlargement, equipping, rehabilitation and repair of various public improvement projects of and for the
City (including related design and architectural and engineering services) for the purposes and in the
approximate amounts set forth below (collectively, the "Projects "); provided that, if any purpose set forth
below shall require less than the entire respective amount so set forth, the difference may be applied to
any of the other purposes so set forth; and provided further that, net proceeds constituting original issue
premium, if any, will be allocated to the projects below in such amount as shall be determined by the
City.
School Facility Maintenance and Improvements
$5,000,000
Bridge Renovation
13,750,000
Parks and Recreation Master Plan
3,000,000
Berglund Center Improvements
900,000
Stormwater Management
3,000,000
Curb, Gutter and Sidewalk Program
2,335,000
Streetscapes Improvements
500,000
Fleet Capital Replacements
1,300,000
Technology Capital
770,000
Capital Building Maintenance
1,000,000
The Resolution will authorize the City to issue its general obligation public improvement bond
anticipation notes of the City in an amount not to exceed $33,555,000 in order to provide short-term
financing for the Projects in anticipation of the issuance of the Bonds and to reduce the annual debt
service requirements of the City.
All members of the public and interested individuals are invited to attend such hearing and to appear and
present their view on the proposed Resolution and the proposed Bonds and bond anticipation notes, both
orally and in writing. Should written comments be presented, three copies should be made available to
the undersigned at or before the public hearing.
If you are a person with a disability who needs accommodations for this public hearing, please contact
the City Clerk's Office at (540) 853 -2541, by Thursday, July 15, 2021.
The full text of the proposed resolution is on file in the office of the City Clerk, Noel C. Taylor Municipal
Building, Room 456, 215 Church Avenue, S.W., Roanoke, Virginia 24011.
Dated: July 5, 2021
CECELIA F. MCCOY, CMC
City Clerk
City of Roanoke, Virginia
Note to Publisher:
Please publish in full once in the Legal Notices Section of The Roanoke Times, on Tuesday, July 6, 2021
and Tuesday, July 13, 2021.
Please send affidavit of publication to:
Cecelia F. McCoy, City Clerk
4th Floor, Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 456
Roanoke, Virginia, 24011
Please send bill to:
City Manager
3rd Floor, Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia, 24011
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
No. 42120- 071921.
A RESOLUTION appointing the members of the Star City Strong Recovery and Resiliency
Advisory Panel and establishing an effective date.
WHEREAS, City Council created the Star City Strong Recovery Task Force through the
adoption of Resolution No. 41741- 060120, adopted June 1, 2020, to consider the challenges
confronting the City from the COVID -19 pandemic disaster and the opportunities available to the
community through the Star City Strong Recovery Fund, and to make recommendations to City
Council regarding the use of the Star City Strong Recovery Fund;
WHEREAS, funding has again been provided to the City of Roanoke and Council wishes
to appointment a new Star City Strong Recovery and Resiliency Advisory Panel (Panel);
WHEREAS, the Panel shall consist of 39 members, three (3) of whom are the Mayor, the
Vice - Mayor, and the City Manager; and
WHEREAS, City Council has considered the recommendations and desires to appoint the
remaining members of the Panel.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The Mayor has nominated individuals to serve as four (4) members of the Panel
and City Council hereby appoints the following individuals to serve on the Panel:
1 Beth Doughty
2 John Fishwick
3 Renee Brown
4 Betty Jean Wolfe
2. The Vice -Mayor has nominated individuals to serve as three (3) members of the
Panel and City Council hereby appoints the following individuals to serve on the Panel:
1 Lorraine Lange
2 Yoedie Swain
3 Mark Lazar
3. City Council hereby appoints sixteen (16) individuals to serve as members of the
Panel as follows:
1
Karen Pillis
2
Eileen Guerry
3
Vance Overstreet
4
Marie Muddiman
5
Jeff Graffeo
6
Rob Leonard
7
Annie Harvey
8
Anna Goltz
9
Latrice Hilton
10
Jim Sears
11
Cheryl Hilton
12
John Cornthwait, Jr.
13
John Lugar
14
Irisha Goodman
15
Judith Dickerson
16
Jerel Rhodes
4. The City Manager has nominated eleven (11) individuals to serve on the Panel and
Council appoints the following eleven (11) individuals to serve as members on the Panel:
1 Brenda Hale
2 Abby Hamilton
3 Karen Mason
4 Rev. William Lee
5 Karen Michalski -Karney
6 Jeremy Holmes
7 John Hull
8 Dr. Liz Ackley
9 Carole Tarrant
10 Perneller Chubb - Wilson
11 Esteban Duran - Ballen
5. The Youth Services Citizens Board will nominate individuals to serve as two (2)
members of the Panel and City Council will affirm these appointments at a future meeting of City
Council.
6. City Council finds that, pursuant to Section 2- 281(b), Code of the City of Roanoke
(1979) as amended, that special circumstances warrant the waiver of the residency requirement set
forth in Section 2- 281(b) with respect to Abby Hamilton, Lorraine Lange, Vance Overstreet, Jeff
Graffeo, Rob Leonard, Jim Sears, and Irisha Goodman, and hereby waives the residency
requirement with respect to these individuals.
7. This Resolution shall be effective upon its passage.
ATTEST:
Cffi
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 2021.
No. 42121- 071921.
A RESOLUTION changing the name of Lee Plaza to rename that portion adjacent to 3rd
Street S.W. to Henrietta Lacks Plaza and that portion adjacent to 2 °d Street S.W. to Freedom
Plaza as shown on the attached aerial map.
WHEREAS, City Council requested the Equity and Empowerment Advisory Board
(EEAB) to consider renaming Lee Plaza;
WHEREAS, on March 4, 2021 the EEAB held a public hearing to receive suggestions for
the renaming of Lee Plaza. During March and April, the Board received additional nominations
for name suggestions via phone and email. During the period of May 7 — 14, 2021 a survey was
conducted and participants were asked to choose between four choices, Henrietta Lacks Plaza,
Lea Plaza, Star City Plaza, and Freedom Plaza;
WHEREAS, at its July 1, 2021 meeting, the EEAB passed a motion to recommend that
Lee Plaza be renamed Henrietta Lacks Plaza if the intent is to name the Plaza in honor of a
person or Star City Plaza if the intent is to name the Plaza after a concept; and
WHEREAS, in accordance with the policy of City Council established by Resolution No.
37976 - 121707 adopted on December 17, 2007, regarding the naming of City -owned facilities,
including parks and plazas, City Council desires to rename that portion of the Plaza adjacent to
3rd Street S.W., to Henrietta Lacks Plaza and that portion of the Plaza adjacent to 2 °d Street S.W.,
to Freedom Plaza as shown on the attached aerial map.
THEREFORE, be it resolved by the Council of the City of Roanoke as follows:
1. City Council hereby renames that portion of Lee Plaza adjacent to 3rd Street S.W.
located on Church Avenue, S.W., between the Municipal Building and the Commonwealth
Building, identified as a portion of Official Tax Map No. 1012104, to Henrietta Lacks Plaza as
shown on the attached aerial map.
2. City Council hereby renames that portion of Lee Plaza adjacent to 2nd Street S.W.
located on Church Avenue, S.W., between the Municipal Building and the Commonwealth
Building, identified as a portion of Official Tax Map No. 1012104, to Freedom Plaza as shown
on the attached aerial map.
3. The City Manager is authorized to take such actions as are necessary to rename
the Plaza, Henrietta Lacks Plaza and Freedom Plaza.
4. This Resolution shall be effective upon passage.
ATTEST:
C-e4� vnt�
City Clerk.
LAAk
WAR
M-
IMA
Y
m®rlir.
IMA
Y