Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Council Actions 11-01-21
MOON REYNOLDS 42186-110121 ROANOKE CITY COUNCIL INFORMAL SESSION NOVEMBER 1, 2021 9:00 A.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. Call to Order -- Roll Call — Council Member Bestpitch was absent. Welcome. Mayor Sherman P. Lea, Sr. NOTICE Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. 1 ITEMS FOR ACTION: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (6-0) A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss and consider the acquisition of real property for public purposes, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950), as amended. (6-0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: • Proposed Zoning Code Amendments - 30 minutes Received and filed. At 9:46 a.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room, Room 450, fourth floor, Noel C. Taylor Municipal Building; and thereafter reconvened at 2:00 p.m., in the Council Chamber. 2 ROANOKE CITY COUNCIL REGULAR SESSION NOVEMBER 1, 2021 2:00 P.M. CITY COUNCIL CHAMBER AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. 1. Call to Order--Roll Call. Council Member Bestpitch was absent. The Invocation was delivered by Bishop Jamaal Jackson, Pastor, ReFreshing Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE: Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. 3 ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and/or upcoming expirations of terms of office: Fair Housing Board —one vacancy Roanoke Civic Center Commission —one vacancy Roanoke Cultural Endowment, Board of Directors — one vacancy Roanoke Neighborhood Advocates —two vacancies Roanoke Regional Greenway Commission —two vacancies Roanoke Valley Regional Cable Television Committee — one vacancy Towing Advisory Board —one vacancy (Citizen at-large) Access the City's homepage to complete an online application for the abovementioned vacancies. The Council is accepting nominations for the 2021 Citizen of the Year. Forms are available online at www.roanokeva.gov/citizenoftheyear, and in the City Clerk's Office. Deadline for receipt of nominations is Friday, November 5, 2021, 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Presentation from Elite Business Strategies, Inc., with regard to the Gang Violence Assessment. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. If deemed appropriate, matters will be referred to the City Manager for response, recommendation or report to the Council. David Courey, 3419 Ashemade Drive, S. W., appeared before the Council and voiced concerns with regard to removal of the Lee Monument and increased crime in the City. Barbara Duerk, 2607 Rosalind Avenue, S. W., appeared before the Council and encouraged the City, State and Country to connect by utilizing alternative modes of transportation and cease the use of plastic bags. 4 4. CONSENT AGENDA: (APPROVED, AS AMENDED 6-0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C-1 Minutes of the regular meeting of City Council held on Monday, September 20, 2021. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2 A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, November 15, 2021, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager shall determine, in his discretion, to consider a request of Local Aging Office on Aging, Inc., (LOA), for tax exemption of real property located at 4902 Frontage Road, N. W. RECOMMENDED ACTION: Concurred in the request. C-3 A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, November 15, 2021, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager shall determine, in his discretion, to consider a request of Blue Ridge Land Conservancy, for tax exemption of real property located at 1305 Maple Avenue, S. E. RECOMMENDED ACTION: Concurred in the request. C-4 A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, November 15, 2021, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager shall determine, in his discretion, to receive public comment on the use of 2022 entitlement funding for multiple grants and un-programmed 2020 CARES Act funding to address eligible needs related to the development of the City's 2022 HUD Annual Action Plan. RECOMMENDED ACTION: Concurred in the request. 5 C-5 A communication from the City Attorney requesting that Council schedule a public hearing to be held on Monday, November 15, 2021, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager shall determine, in his discretion, to amend the City Code with regard to the disposable plastic bag tax. RECOMMENDED ACTION: Concurred in the request. C-6 A communication from the City Clerk advising of the resignation of Stephen Grammer as a member of the Fair Housing Board, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-7 A communication from the City Attorney requesting that Council schedule a public hearing to be held on Monday, November 15, 2021, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager shall determine, in his discretion, to amend the Roanoke City Charter of 1952 with regard to the Clerk of Circuit Court. RECOMMENDED ACTION: Concurred in the request. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the Edward Byrne Memorial Justice Assistance Grant from the United States Department of Justice to support programs within the Roanoke Police and Sheriff Departments. Adopted Resolution No. 42186-110121 and Budget Ordinance No. 42187-110121. (6-0) 6 2. Acceptance of trail access funds from the Virginia Department of Conservation and Recreation for the Roanoke River Blueway Access at 13th Street, SE Project. Adopted Resolution No. 42188-110121 and Budget Ordinance No. 42189-110121. (6-0) 3. Acceptance of Hazard Mitigation Assistance Program Funds from the Federal Emergency Management Agency in connection with the City of Roanoke Floodplain Mitigation Project. Adopted Resolution Nos. 42190-110121, 42191-110121 and Budget Ordinance No. 42192-110121. (6-0) 4. Adoption of a Repetitive Loss Area Analysis as a requirement for the Community Rating System Program in connection with the City's flood insurance premiums. Adopted Resolution No. 42193-110121. (6-0) 5. Execution of Amendment No. 2 to the contract between the City of Roanoke and Andrews Technology HSM, Inc., to replace outdated and manual time clocks at the Public Works Service Center. Adopted Resolution No. 42194-110121, as amended. (6-0) 6. Authorization to submit application to the Virginia Department of Conservation and Recreation for a Community Flood Preparedness Grant to create a resilience plan for the City. Adopted Resolution No. 42195-110121. (6-0) COMMENTS OF THE CITY MANAGER. The City Manager offered the following comments: RCAHD is Seeking Proposals to Support Eguitv Access to COVID 19 Vaccines • The U.S. Department of Health and Human Services has provided COVID-19 Vaccination Supplement 4 to the Roanoke City and Alleghany Health District through the Virginia Department of Health, totaling $2,296,964. • These funds will be used to ensure greater equity and access to COVID-19 vaccines for those disproportionately affected by COVID-19. • Forty percent of the funds will be distributed to community partners across both health districts: ➢ Alleghany Health District: $697,570 ➢ Roanoke City Health District: $221,215 7 • In response, RCAHD is seeking proposals from a diverse array of organizations to support the goal of ensuring greater equity and access to COVID-19 vaccines. • A Request for Proposals is posted on the VDH website and on the City's website homepage, along with supporting information needed to understand the purpose of RCAHD's funding opportunity and how to align your organization's project ideas with the health district's goals and requirements. • Any and all who have the capacity and the interest to support the Health District in pursuing its goal may submit proposals. Valley Metro is Offerina Fare Free Service on Election Day • On November 2, 2021, Election Day, Valley Metro will be fare-free on all fixed route service and STAR paratransit service. • This special promotion will enable citizens to utilize transit services to access polling locations within the transit service area. Fare Free Day is also a good opportunity for those who do not normally use Valley Metro Services to try transit. Smart Way and Smart Way Express fares will be at the standard rate. • If you have questions about Fare Free Day, please contact Kevin Price, General Manager for the Greater Roanoke Transit Company (Valley Metro), at 540-613-5523 or send an email to kprice@valleymetro.com. Bagged Leaf Collection Begins Soon • The City's Bagged Leaf Collection Program will be conducted this year in November and December, starting the week of November 15 - 18. • Remember, leaves must be placed in biodegradable paper leaf bags and set at the curb for pickup. There is no limit to the number of paper leaf bags residents may place at the curb for pickup. • Residents will receive a postcard in the mail with specific dates for bagged leaf collection weeks. • The information also will be posted on the City's website homepage at roanokeva.gov, and on the Solid Waste Management webpage at roanokeva.gov/leaves. Election Dav • City offices will not be closed for Election Day on Tuesday, November 2. • Valley Metro will offer Fare Free Service on Election Day on all fixed route service and STAR paratransit service. 8 Star City Safe • The Parks & Recreation Team rescheduled the Eureka Park Fall Festival due to inclement weather, which was originally scheduled for last Friday, October 29 to this Friday, November 5 from 2 to 9 p.m. b. CITY ATTORNEY- 1. TTORNEY:1. Approval of the proposed settlement of opioid-related claims against multiple distributors and their related corporate entities. Adopted Resolution No. 42196-110121. (6-0) 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11 . MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Council Member Jeffrey advised as the City Council representative to the Roanoke City Public Schools Strategic Planning Taskforce, that Superintendent White was an excellent job leader of the Taskforce and the group had done a superb job in defining what the portrait of a City school graduate looks like; he also advised the Taskforce would like more input from parents. Mayor Lea announced the top football teams from Bowie State and Fayetteville State Universities of the Central Intercollegiate Athletic Association (CIAA®), the nation's oldest historically black athletic conference, will face off on Saturday, November 13 at 1:00 p.m., at the 2021 CIAA Football Championship Game at Salem Stadium. Tickets available at the Salem Civic Center Box Office (Monday - Friday: 8 am - 5 pm) and at Ticketmaster.com. He encouraged the community to attend the exciting event. 9 Council Member Cobb announced the Gun Violence Prevention Commission would meet on Tuesday, November 9 at 5:30 p.m., at the Berglund Center, along with a community forum at 6:00 p.m., to hear from citizens, groups, and agencies to receive recommendations for dissemination of$2 million in ARPA funding. Council Member Moon Reynolds expressed concern with regard to the homeless encampment located off the Hershberger Road viaduct behind Lowe's Home Improvement store. She also advised the City Administration about a homeless person bypassed at a City bus stop by Valley Metro. The City Manager advised he would have the situation investigated. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. See below. CERTIFICATION OF CLOSED MEETING. (6-0) Reappointed Sherman P. Lea, Jr., as a member (Citizen-at-Large) of the Roanoke Cultural Endowment, Board of Directors for a three-year term of office ending December 31, 2024. Appointed William Hackworth and Stephanie Lareau as members of the Roanoke Valley Greenway Commission to fill the unexpired terms of office of Stephen Ambruzs and John Francis, Jr., ending June 30, 2022 and June 30, 2023, respectively. Appointed Captain Andrew Pulley to replace Travis Barber and reappointed Jade Smith as members (Law Enforcement) of the Towing Advisory Board for three-year terms of office ending October 31, 2024. Appointed Remi Davies to replace Brianna Wilson as a member (StudentlWFHS) of the Youth Services Citizen Board for a term of office ending June 30, 2022. 12. ADJOURNED - 3:50 P.M. 10 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 1, 2021 Subject: Request for Closed Meeting This is to request that Council convene in a Closed Meeting to discuss and consider the acquisition of real property for public purposes, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-371l (A)(3), Code of Virginia (1950), as amended. 041twA / - Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager W. Brent Robertson, Assistant City Manager for Community Development CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVEN UI.,S.W.,SOITE 452 ROANOKE.VIRGINIA 24011-1594 gRCI[n� TELEPHONE 15401 NSi''444 FAX 15401853-1145 SHERMAN P.LEA,SR. EMAIL MAYOR L ROANUKEFA.00V Nl,or November 1, 2021 The Honorable Vice-Mayor Patricia White-Boyd and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor White-Boyd and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, C_-�a--, P4 �z . Sherman P. Lea, Sr. Mayor SPL:ctw COMMITTEE VACANCIES/REAPPOINTMENTS November 1, 2021 Public VACANCIES: Unexpired term of office on the Fair Housing Board ending March 31, 2022. Term of office on the Roanoke Civic Center Commission ending September 30, 2024. Term of office on the Roanoke Cultural Endowment, Board of Directors ending December31, 2024. Unexpired terms of office on the Roanoke Valley Greenway Commission ending June 30, 2022 and June 30, 2023, respectively. Unexpired terms of office on the Roanoke Neighborhood Advocates ending September 30, 2022 and September 30, 2023, respectively. Unexpired term of office on the Roanoke Valley Regional Cable Television ending June 30, 2023. Term of office (Citizen at Large) on the Towing Advisory Board ending October 31, 2023. 1 Implementation — City Plan 2040 PROPOSED ZONING CODE AMENDMENTS NOVEMBER 1, 2021 3 Key Issues ✓ Remove a regulatory barrier from the process to permit Accessory Apartments (ADUs) in residential districts ✓ Permit alternative energy solutions (solar energy systems and electric vehicle charging [ode stations) as accessory uses Change CP 1040 Action CP 2040 ✓ Eliminate minimum parking requirement in all zoning districts Policies Q Interwoven Equity I Priority Three: Neighborhood Choice Policy 3,Enable a range of housing types in each part of the community to achieve inclusive. livable neighborhoods that prosper over time o Action Item. Permit accessory dweLting units in alt residential zones Proposed Action - Allow accessory apartments as a permitted use within all residential districts. Supplemental regulations control design and location. Code Change - Remove Special Exception (public hearing) requirement to allow the use by right in residential districts. Accessory apartment: A dwelling unit located within a structure that is accessory to, and is located on the same lot as, a single-family detached dwelling. Sec.36.2-402.-Accessory apartments. In order that the single-family character of the property be maintained and an accessory apartment remain subordinate to the principal single-family detached dwelling with which it is associated, such accessory apartments, where permitted by this chapter, shall be subject to the following standards: (a) An accessory apartment shall be located in a building that is accessory to,and is located on the same lot as, a single-family detached dwelling; (b) Only one (1)accessory apartment shall be permitted on any one (1) lot; (c) An accessory building in which the accessory apartment is located shall not be separately metered for utilities from the principal single-family detached dwelling; (d) The floor area of the accessory apartment shall not exceed the lesser of eight hundred (800) square feet or eighty (80) percent of the gross floor area of a principal residential use to which it is associated; and (e) Notwithstanding the minimum lot area per dwelling unit specified in Table 36.2-312, Dimensional regulations for residential districts, an accessory apartment shall not be considered as a dwelling unit for purposes of determining minimum lot area per dwelling unit. Interwoven Equity Priority Three: Neighborhood Choice Policy 1: Identify and remove barriers to housing choice -Reconsider housing policies rooted in racial segregation efforts such as exclusionary zoning districts that exclude all but single-family houses -Work to reduce tenure bias,that is, the favoring of owner-occupants over renter occupants, by reviewing City policy and plans to eliminate such bias Policy 4: Develop varied and affordable housing options in each neighborhood -Ensure affordable housing is available in all neighborhoods in the city -Promote complete neighborhoods, so all neighborhoods have a broad range of housing types, including multifamily housing Livable Built Environment Priority Four: Housing Policy 1: Enable affordable and accessible housing options in all neighborhoods Policy 3: Enable a range of housing types in each part of the community to achieve inclusive, livable neighborhoods that prosper over time -Consider ways to introduce different housing types into neighborhoods that lack housing diversity while being mindful of and responsive to concerns about neighborhood character, design, and maintenance -Explore opportunities for alternative living arrangements, such as group living and co-housing, near neighborhood centers -Permit accessory dwelling units in all residential zones Harmony with Nature Priority Four: Clean Energy and Transportation Policy 3: Increase coverage and maintenance of infrastructure for sustainable modes of transportation • Increase the number of electric vehicle charging stations through EV ready building incentives and find innovative ways to map their locations • Support technology, strategies, and businesses that improve access to more sustainable modes of transportation, such as Ride Solutions Proposed Action - Remove regulatory barriers to enable alternative energy solutions. Code Change - Create accessory uses to enable solar energy facilities and electric vehicle charging stations. Provide supplemental regulations regarding size, scale, signage, and buffering. 0 Harmony with Nature I Priority One: Sustainable Land Development Policy 5: Reduce impervious surface through development requirements o Action Item: Remove minimum parking requirements Proposed Action - Remove the minimum parking requirement. Code Change - Remove the minimum parking requirement. Maximum parking requirements remain in place to be addressed in a future amendment. Harmony with Nature Priority 1: Sustainable Land Development Policy 5: Reduce impervious surface through development requirements *Remove minimum parking requirements •Encourage space saving parking measures, such as shared parking and parking decks, through incentives and zoning requirements •Increase permeability requirements as part of parking standards (permeable pavers, infiltration strips, rain gardens) -Replace dated standards, such as impervious surface ratio, with measures that reduce impervious surface while encouraging desired compact development patterns Timeline November 1st, City Council Briefing November 8th, Planning Commission Public Hearing November 15th, City Council Public Hearing Outreach RVTV Public Service Announcement Staff held virtual Q&A on October 28th Civic Send Notifications Public Notices O Public Meetings Plan Social Media Roanoke 1110� O1:3B 40M *l a. ELITE BUSINESS S T R A T E G I E S Roanoke Youth and Gang Violence Community Assessment GUN C.Taylor PREVENTION COMMISSION Noel C.Church A Munienue,S al Building 215 Church Avenue,011 Room 364 igloo Roanoke,Virginia 24011 ROANOKE 540.853.2333 About Us S BA14 'v Minority/Woman-Owned Business Enterprise 8(a) Certified Y Established in 2011 ➢Certified as an SBA Certified 8(a)and M/WBE ➢Services include: ➢Emergency Planning 'rgj,,Eo, rc 1E Ndrdridged vow,,d,Vd Slrall Buvnac Disaster Recovery v Hazard Miligadw ➢Team members and leadership have been actively involved in over 80 Presidential Declared D B E Disasters ELMBUSINM alaVaders.cona 1 1702 Tadds -are,Suite 370,HOarint0n,Virginia 1 (844)635-4831 1 10/29/2021 Our Team Princessousley President&CEO g � y Necole Holton VP&Program Manager Vernon Tillage Greg McClain Sharon Moore Assessment Team Assessment Team AssessmentTeam Initiative Team Members ➢Joe Cobb,City Council Member and Gun Violence Prevention Commission Chair ➢Angie O'Brien,Grant Project Director and Chief Strategy Officer,City of Roanoke ➢Chris Roberts,Youth and Gang Violence Prevention Coordinator �ence PIC .I.-Violence Prevention Commission Members: J♦o �9 Z N �° ➢TaishaSteele ➢ Shakira Williams U �7 ➢Decca Knight ➢ Rabbi Kathy Cohen ➢Elliott Major ➢ Reverend Tim Harvey ro .`oc ➢Stacey Sheppard ➢ Nicole Ross MmtsS EUTEBUSINEM obsimnler&oom 11702 Todde Lane,Suite 37Q Hampton,Virginia I (W)635-4831 4 2 10/29/2021 Community Assessment Timeline October 29,2021: Stakeholder Meeting Data Collection and Research November 1-6,2021: Scheduled Meetings/Interviews with Community Leaders November 7-13,2021:Scheduled Meetings/Interviews with youth Services Providers and other Stakeholders November 8-10,2021: Survey Dissemination November 22—December 1,2021:Survey Responses Compilation and Analysis December 15,2021: Assessment Report Draft December,30,2021: Final Assessment Report ELITIEBUSINESS elbaleaderacom 11702Todds Lane,Suite 37Q Hampton,Virginia (844)635-4831 Methods of Dissemination SoGo Survey Platform ❖Surveys generated available in multiple languages d•Compatible with tablets, phones other devices :•Surveys specific to target audience Schedule Meetings/Interviews/Outreach ❖ Conducted directly with school personnel,City Departments,and Youth Services Providers ❖ Questionnaires that capture data,community perspectives(especially youth),and recommendations ❖ Scheduled existing community and school events and meetings ❖ Community outreach with faith leaders, small business owners, etc. ELrFEBUSINESS abaleadercorn 11702Todds Lane,Suite 370,Hampton,Virginia I (844)635-AB311 3 io/z9/2021 Assessment Survey 4 E r ELITE BUSINESS S T R A T E G I E S Youth Service Providers and Input Input for survey questions Survey dissemination Access to customers/clients for assessment participation Recommendations Outreach opportunities ELFTEBUSINESS etaleaderai,un, 11702Tnedda Une,Suite 370,�mptor,Virginia I (844)6354B31 4 10/29/2021 Next Steps... ➢ Schedule meeting/interview time with Assessment Team byemailingJasmine Tolliver at JasmineTolliver(aebsleaders.com ➢ Identify outreach opportunities that will support assessment efforts ➢ Identify possible social media strategies to support assessment efforts ➢ HAVE FUN!!! ELITEBU I SIN EISS ameaderat0m 117W Todde Lame,Suite 37a Hampton,Virginia 1 (844)635-4831 9 EBS CONTACT INFORMATION Necole Holton Jacobs,Program Manager-Necole HoltonCcbebsleaders com Sharon Moore-Sharon.Mooret@ebsleaders.com Greg McClain,-Grea MCClain(cpebsleaderS com Jefrado Granger-lefrado Granaer(debsleaders com Vernon Tillage-Vernon Tillaaefaebsleaderscom ELITEBUSINESS S T R A T E G I E S 5 ELITEBUSINESS Roanoke Youth and Gang Violence Community Assessment DRAFT Gang Member Survey Questions Elite Business Strategies, LLC 1702 Todds Lane, Suite 370 Hampton, Virginia 23666 (844) 635.4831 Developed by the Office of Juvenile Justice and Delinquency Prevention (OJJDP), OJJDP Comprehensive Gang Model, A Guide to Assessing Your Community Youth Gang Problem. Gang Member Survey Demographics School I. What is your date of birth? 10. Are you currently in school? O Yes O No 2. Are you: O Do not know O No response O Female O Male_ 11. If you an currently in school,what grade are you in? 3. What rece/ethnicity,do you consider yourself to be? (choose one hest answer) O White/Caucesian 12. If you are not in school,what is the highest grade O Black/Aftican American you have completed? O Asian O Grade O Do not know O Hispenic/Latino O No response O Native American/American Indian O Other(Please Specify) 13. Generally,what are/were your grades like? O Mostly As O Mostly Bs 4. What is the language you use most often at home? O Mostly Cs O Mostly Ds O Mostly Fs 5. What is the Intersection(which streets cross) 14. For your current/most recent school,how much do nearest your place of residence? you agree/disagree with the following statements? Use a 5-point scale: 1) Strongly disagree 6. What is your current marital status? 2) Disagree O Never married 3) Neither disagree nor agree O Married 4) Agree O Divorced 5) Strongly agree O Widowed O Separated If I have/had a problem,there is/was a teacher or staff O Do not know member 1 could talk to. _I often feet/felt that no one at school cares/cared about 7. Do you have any children? me. O No O Yes,If yes,how many? _ _Even though there are lots of students mound,I often feel/felt lonely. I. Has any family member ever been in a gong? _I do not/did not feel that I am/was part of this school. O Yes O No _ I often feellich like my teachers respect/respected me. O Do not know O No response _In school,I often feel/felt put down by other students. _Most of my teachers really IisteMisomed to what 1 If yes,specify number of family members and relationship have/had to say. _Most of my teachers me/were fair in supervising me if I step/stepped out of line. 9. Are you currently employed? O Yes O No 15. Have you ever dropped out of school? O Do not know O No response O Yes O No O Do not know O No response If yes,do you have a full-timejob? If yes,do you have a pan-time job? If yes,what were the most recent reasons for dropping out? What type of work do you do? 16. Have you ever been suspended from school? 20. In the last year,how often have you witnessed any O Yes O No of the following gang activities in your community? O Do not know O No response Use a 7-point scale: 1) Never/no times If yes,what were the most recent reasons for suspension? 2) 1 to 3 times 3) 4 to 10 times 4) 11 to 26 times 5) More than 26 limes 17. Have you ever been expelled from school? 6) Do not know O Yes O No 7) No response O Do not know O No response _ Gang members selling drugs If yes,what were the most recent reasons for expulsion? _ Fights between members of different gangs _ Fights between members of your own gang _ A drive-by shooting _ Gang intimidation 18. In the past year,how often have you witnessed any _ Gang recruiting of the following gang activities at your school or on school grounds? 21. In the last year,for each crime,please rate how serious a crime problem you think this is in your Use a 7-paint scale: 1) Never/no times community? 2) 1 to 3 times 3) 4 to 10 times Use a 7-point scale: 1) No problem 4) 11 to 26 times 2) A small problem 5) More than 26 times 3) A moderate problem 6) Do not know 4) A serious problem _ 7) No response 5) A very serious problem 6) Do not know Gang members selling drugs 7) No response Fights between members ofdifferent gangs l _ Fights between members ofyour own gang Vandalism/graffiti 1 A drive-by shooting _ Burglary — Gang intimidation — Car theft Gang recmiting Robbery _ Not in school _ Threms/intimidation Gang to gang confrontations s Community Drug dealing Alcohol use 'j 19. Are there areas right now in your community Drive-by shooting where you are afraid to walk alone? _ Possession of knife { O Yes O No _ Possession of gun O Do not know O No response _ Firearms use _ Fiream s dealing aIfyes,is it because of gang-related concerns? Arson O Yes O No _ AssaulNhanery O Do not know O No response _ Homicide/murder _ School disruption Plesae explain: _ Other,please specify 22. Do you think there is a gang problem in your 28. Are there adults in your neighborhood you can talk community? to about something important? O Yes O No O Yes O No O Do not know O No response O Do not know O No response If so,what do you think are the top three causes of the gang Gang-Related Activities problem in your community? _ Poverty _ School problems 29. Are you currently a gang member? O Yes O No Police labeling _ Gang members move to community from other places O Do not know O No response _ Boredom _ Family problems 30. In the last member. 6 months,have you been an active gang _ Power 9 O Yes O No _ Lack of activities 5d Prejudice O Do not know O No response Family/friends in gangs 31. What Is year most recent position or rank In the To feel loved/sense ofbelonging gang? Le Other,please specify: O Leader 23. What do you think should be done about the gang O Core member/influential(with gang all of rhe time) problem in your community? O Regular member(involved most of the time) O Peripheral member(minimally hangs out) O Warma/ . . O Veteran/heavy/old gangsty/senior gang member O Do not know O No response 24. About how many adults have you known personally who in the past year have: 32. Why did you Toru or associate with a gang? Please Used marijuana,crack,cocaine,or other drugs? rank your answers from 1—most important to Sold or dealt drugs? 9—least important. Done other things that could get them into trouble For fon with police such as stealing,selling stolen goods, For protection mugging,or assaulting others? A friend was in the gang Gotten drunk? A brother or sister was in the gang I was forced tojoin 25. Are any of your friends gang members? To get respect O Yes O No For money O Do not know O No response To fit in better Other,please specify 26. If you wanted to get a handgun,how easy would it be for you to get one? 33. How old were you when you first belonged to a O Very hard O Somewhat hard gang? O Somewhat easy O Very easy About_years old. O Do not know O No response 27. If you wanted to get drugs like cocaine,LSD, amphetamines,crack,etc.,how easy would it be for you to get some? O Very hard O Somewhat hard ,7 O Somewhat easy O Very easy 3 O Do not know O No response '3 j 34. How much do you agree or disagree with the Stolen amotor vehicle? following statements? O Yes O No O Do not know O No response Use a 7-point scale: 1) Strongly disagree Z) Disagree Stolen pans or property from a vehicle(hubcaps,stereo, 3) Neither disagree nor agree cell phone,ctc.)? 4) Agree O Yes O No 5) Strongly agree O Do not know O No response 6) Do not know 7) No response Fenced or sold stolen goods(other than weapons)? O Yes O No Being in my gang makes me feel important. O Do not know O No response My gang members provide a good deal of support and loyalty for one another. Shoplifted? _ Being a member of a gang makes me feel O Yes O No respected. O Do not know O No response Being a member of a gang makes me feel like I am a useful person to have around. Entered a house,store,or building to commit a theft? Being a member of a gang makes me feel like 1 O Yes O No really belong somewhere. O Do not know O No response I enjoy being a member of my gang. My gang is like a family to me. Broken into a house,store,or building to commit a theft? Being in a gang is a good way to make money. O Yes O No O Do not know O No response The next few questions ask about your activities involving crime, drugs, and Fenced or sold weapons or firearms? alcohol. o Yes O No O Do not know O No response 35. In the past year,have you: Threatened to attack a person without using a gun,knife,or other dangerous weapon? Written gang graffiti on school property,neighborhood O Yes O No houses,stores,etc.? O Do not know O No response O Yes O No O Do not know O No response Threatened to attack a person using a gun,knife,or other dangerous weapon? Thrown rocks or bottles al persons,vehicles,or property? O Yes O No O Yes O No O Do not know O No response O Do not know O No response Robbed someone by force or by threat of force without Destroyed property worth less than$300? using a weapon? O Yes O No O Yes O No O Do not know O No response O Do not know O No response Destroyed property worth$300 or more? Robbed someone by force or by threat of force using a O Yes O No weapon? O Do not know O No response O Yes O No O Do not know O No response Set fire to building or property? O Yes O No Beaten up or bartered someone without using a dangerous O Do not know O No response `von? O Yes O No Stolen bicycle or bike parts? O Do not know O No response O Yes O No O Do not know 0 No response Beaten up or battered someone using a dangerous weapon? 39. In the past year,have you had any arrests or police O Yes O No contacts? This may include being stopped, O Do not know O No response searched,questioned,or being brought to the police station at any time. Forced someone to have sex with you(rape)? O Yes O No O Yes O No O Do not know O No response O Do not know O No response If yes,how many times?_ Participated in a drivc•by shooting? O Yes O No If yes,please describe the incident(s). O Do not know O No response Participated in a homicide? O Yes O No O Do not know O No response 40. For the incident(s)described above,please indicate if you were: Participated in other crimes(specify 1. O Treated fairly by the police MOST of the time. 36. In the past year,have you used or tried any drugs? O Treated fairly by the police SOME of the time. O Yes O No O NOT treated fairly by the police SOME of the time. O Do not know O No response O NOT treated fairly by the police MOST of the time. O Do not know If yes,about how many days per month do you use my O No response drugs? v Days _Do not know _No response 41. Do you think you ever leave the geog. — 0 O yes O No 37. to the past year,have you sold any drugs? O Do not know O No reponse O Yes O No 42. If you would leave the gang,which of the following O Do not know O No response are reasons likely to get you out of a gang? Identify If yes,did the money go to: all that would apply. O Beaefitthegang O Personaluse O Do not know O No response Advice/pressure from a family member/relative O Yes O Na 38. In the pan year,have you used any kind of alcohol? O Do not know O No response O Yes O No Advice/pressure from someone else(specify who O Do not know O No response O Yes O No If yes,have you drunk: O Do not know O No response O Wine Move out of neighborhood O Beer O Yes O No O Hard liquor O Do not know O No response Because of a steady girlfriend/boyfrimd/spouse O Yes O No O Do not know O No response Get married O Yes O No O Do not know O No response Become a parent O Yes O No O Do not know 0 No response Family responsibilities(specit'v what O Yes O No O Do not know O No response Obtain ajob O Yes O No O Do not know O No response Get into school/education program O Yes O No O Do not know O No response Recreation/sports program O Yes O No O Do not know O No response Go to jail/prison O Yes O No O Do not know O No response Other,please specify:_ End of Survey Feedback Link: https://form.jotform.com/213024745018145 Email feedback to: survey@ebsleaders.c rm 7 1ay 1 ELITEBUSINESS Roanoke Youth and Gang Violence Community Assessment DRAFT Student Survey Questions Elite Business Strategies, LLC 1702 Todds Lane, Suite 370 Hampton, Virginia 23666 (844) 635-4831 Developed by the Office of Juvenile Justice and Delinquency Prevention (OJJDP), OJJDP Comprehensive Gang Model, A Guide to Assessing Your Community Youth Gang Problem. These questions ask about your 40)Got arrested? feelings and experiences in other parts U Neverhave U 10myounger o 11 of your life. J 12 O 13 O 14 O 15 O 16 O 17 or older 41)Carried a handgun? Think of your four best friends(the friends you feel O Neverhave J 10 or younger O 11 closest to.) In the past year(12 months),how many of O 12 J 13 iJ 14 your best friends have: O 15 U 16 J 17 or older 28) Been suspended from school? 42)Attacked someone with the idea of seriously J None J I U 2 U 3 O 4 hurting them? 29)Carried a handgun? J Never have O 10 or younger O 11 U None U I J 2 U 3 J 4 J 12 U 13 U 14 O 15 O 16 O 17 or older 30)Sold illegal drugs? O None J 1 O 2 0 3 U 4 43)Belonged to a gang? J Never have U 10 or younger U 11 31 Stolen or tried to steal a car or motorcycle?Y O 12 O 13 O 14 U None O I O 2 U 3 O 4 j 15 p 16 O 17 or older 32)Been arrested? O None J I O 2 U 3 0 4 33)Dropped out of school? How wrong do you think it is for someone your age to: O None O I O 2 0 3 0 4 /4)Take a handgun to school? O Very wrong O Wrong 34)Been members of a gang? U None J I J 2 U 3 J 4 U A little bit wrong U Not wrong at all 45)Steal anything worth more than 55? O Very wrong U Wrong How old were you when you that: U A little bit wrong O Not wrong at all 35)Smoked marijuana? 46)Pick a fight with someone? O Neverhave O l0oryounger O 11 O Very wrong O Wrong U 12 O 13 U 14 U A little bit wrong O Not wrong at all O 15 O 16 J 17 or older 47)Attack someone with the idea of seriously hurting 36)Smoked a cigarette,even just a puff? them? U Neverhave U 10oryounger J 11 O Very wrong O Wrong O 12 O 13 J 14 O A little bit wrong O Not wrong at all O 15 O 16 O l7 or older 48)Stay away from school a6 day when their parents 37)Had more than a sip or two of beer,wine,or hard think they are at school? liquor(for example,vodka,whiskey,or gin?) O Verywrong O Wrong O Neverhave O 10oryounger O 11 J A little bit wrong J Not wrong at all U 12 (j 13 U 14 J 15 O 16 J 17 or older 49)It is all right to beat up people if they start the 38)Began drinking alcoholic beverages regularly,that right. is,at least once or twice a month? J NO! U no O yes U YES! O Neverhave U 10oryounger O 11 U 12 U 13 O 14 O 15 O 16 O 17 or older 50)It is important to be honest with your parents,even 39)Got suspended from school? if they become upset or you get punished. U Neva have O 10 or younger O 11 O NO! O no O yes O YES! O 12 U 13 O 14 O 15 U 16 O 17 or older 51)1 think it is okay to take something without asking If you can get away with it. O NO! 0 no O yes O YES! How many times have you done the following things? 62)Taken a handgun to school? 52)Done what feels good no matter what. J Never U 1 or 2 times J 3 to 5 times O Never O I've done it,but not m the past year O 6 to 9 times O IO to 19 times O 20 to 29 times O Less than once a month J About once a month U 30 to 39 times O 40+times U 2 to 3 times a month U Once a week or more 53)Done something dangerous because someone dared 63)I like to test myself every now and then by doing you to do It. something a little risky. O Never O I've done it,but not in the past year O NO! O no O yes O YES! O Less than once a month O About once a month J 2 to 3 times a month O Once a week or more 54)Done crazy things even if they are a little fiQ Sometimes I will take a risk just for the fun of it. dangerous. O NO! O no O yes O YES! O Never J I've done it,but not in the past year O Less than once a month O About once a month O 2 to 3 times a month O Once a week or more 65) 1 sometimes Md it exciting to do things for which might get in trouble. O NO! O no J yes J YES! How many times in the past year(12 months)have you: 66) Excitement and adventure are more important to 55)Been suspended from school? me than security. U Never O I or 2 times J 3 to 5 times J NO! U no U yes U YES! O 6 to 9 times O 10 to 19 times O 20 to 29 times U 30 to 39 times J 40+times 56)Carried a handgun? 67)1 think sometimes it's okay to cheat at school. O Never O 1 or 2 times 0 3 to 5 times O NO! O no O yes O YES! O 6 m 9 times O 10 m 19 times O 20 to 29 times O 30 to 39 times O 40+times 66) Are there any gangs at your school? 57)Sold illegal drugs? O No U Yes O Dnn'i know O Never O I or 2 times 0 3 to 5 times O 6 in 9 limes O 10 to 19 times O 20 to 29 times O 3010 39 times O 40+times 69)Do any of the students at your school belong to a 58)Stolen or tried to steal a motor vehicle such as a gang? car or motorcycle? J No J Yes U Dont know O Never O 1 or 2 times 0 3 to 5 times O 610 9 limes U 10 to 19 limes O 20 to 29 fimes O 30 to 39 times U 40}times 70)What about gangs that don't have members 59)Been arrested? attending your school...have any of those gangs come U Never U 1 or 2 times J 3 m 5 times around your school in the past six months. U 6 tog times U 10 to 19 times U 20 to 29 times U No U Yes O Don't know O 30 to 39 times U 40+times 60)Attacked someone with the idea of seriously If you answered YES to any of the three previous hurting them? questions, please answer these questions, O Never O 1 or 2 times J 3 to 5 times otherwise continue on to the next section. 0 6 to 9 times O 10 to 19 times O 20 m 29 times O 30 to 39 times O 40+times 61)Been drunk or high at school? 71)How often have gangs been involved in fights, O Never J I or 2 times O 3 to 5 times attacks,or violence at your school in the past six Cl 6 to 9limes O 1010 19 times O 20 to 29 times months? J 30 to 39 times U 40+times J Never U Almost everyday O Onceoriwiceamonth O Don't know 0 Once or twice a week 72)Have gangs been involved in the sale of drugs at 88) Haw many girls belong to your gang? your school in the past six months? J No girls U I1 to 20 O No J Yes J Onn't know O 1 to 5 O 21 in 30 O 6 to 10 J Mom than 30 73)Have any gang members brought guns to your school in the past six months? 89)If you belong to a gang,suppose the circle below J No J Yes U lmr'i know represents your gang. How far from the center of the gang are you?(circle the number that best describes your place in the gang) Do the gangs around your school do the following things? No Yes 74)Help out in the community O J s 75)Get in fights with other gangs O J a 76)Provide protection for each other O O e 7 ) things O O O 788Rob)Rob other people O O Q 79)Steal can O O 80)Sell marijuana O O 81)Sell other illegal drugs O O 82)Damage or destroy property O O The next section asks about your If you are in a gang,do the following describe your experiences with gangs. (A "crew" or gang? a "posse" is considered a gang.) If No Yea you have NEVER been in a gang, 90)You canjoin before age 13. O O 91)Them are initiation rites. O O please skip to the next section. 92)The gang has established leaders. O O 93)The gang has regular meetings. O O 94)The gang has specific rales or codes. O O 83)Have you ever belonged to a gang? 95)Gang members have specific roles. O O U No O Yes %)Them an roles for each age group. O O 97)The gang has symbols or colors. O O 98)There are specific roles for girls. O O 84) If you have ever belonged to a gang,did that gang have a name? J No O Yes 99)Why did you join the gang?Mark all that apply. O For fun 85)Are you a gang member now? O Forprotection J No O Yes O A friend was in the gang O A brother or sister was in the gang O 1 was forced to join 86)How many members are there in your gang? O To get respect J Not in a gang J l l to 20 O For money O Ito 5 O 21 to 30 O To fit in better O 6 to 10 J More than 30 O Other(specify) J Not in a gang 87)How many boys belong to your gang? J No boys J 11 to 20 O t to 5 O 21 to 30 O 6 to 10 0 More than 30 If von are in a gang,does your gang do the following 115)If a kid drank some beer,wine,or hard liquor things? (for example,vodka,whiskey,or gin)in your No Yes neighborhood,would he or she be caught by the 100)Help out in the community O O police? 101)Get in fights with other gangs O O O NO! U no U yes O YES! 102)Provide protection for each other O O 103)Steal things O O 104)Rob other people O O 116)If a kid carried a handgun in your neighborhood, 105)Steal cars O O would he or she be caught by the police? 106)Sell marijuana O O J NO! J no (J yes O YES! 107)Sell other illegal drugs O O 100)Damage or destroy property O O How wrong would most adults in your neighborhood think it was for kids your age to: The next questions ask about the 117) Use marijuana neighborhood and community where J Verywrong U Wrong you live. U A little wrong U Not wrong at all 110)Drink alcohol O Very wrong O Wrong 109)If you wanted to get some beer,wine,or hard O A little wrong O Not wrong at all liquor(for example,vodka,whiskey,or gin),how easy 119)Smoke cigarettes would it be for you to get some. O Very wrong O Wrong J Very hard U Sort of hard J A little wrong O Not wrong at all O Sort of easy O Very easy About how many adults(over 21)have you known 110)If you wanted to get some cigarettes,how easy personally who in the past year have: would it be for you to get some? 120)Used marijuana,crack,cocaine,or other drugs? O Very hard U Sort of hard O None O Iadult U 2adults U Sort of easy O Very easy O 3 or 4 adults U 5 or more adults 121)Sold or dealt drugs? U None U 1 adult ts 2adults 111)If you wanted to get a drug like cocaine,LSD,or O 3 or 4 adults U 5 or more adults amphetamines,how easy would It be for you to get some? 122)Done other things that could get them in trouble U Very hard U Son of hard with the police like stealing,selling stolen goods, O Son of easy U Very easy mugging,or assaulting others,etc. J None U 1 adult U 2 adults J 3 or 4 adults O 5 or more adults 112)If you wanted to get a handgun,how easy would it 123)Gotten drunk or high? be for you to get one? J None J I adult U 2 adults O Very hard O Sort of hard O 3 m 4 adults U 5 or more adults O Son of easy O Very easy 124) People move in and out of my neighborhood a lot 113)If you wanted to get some marijuana,hogs easy J NO! J no O yes O YES! would it be for you to get some? O Very hard O Sort of hard J Son of easy J Veryeasy 125)If 1 had to move,I would miss the neighborhood where 1 now live. 114) If a kid smoked marijuana in your neighborhood, J NO! U no O yes O YES! would he or she be caught by the police? J NO! O no U yes J YES! 126)My neighbors notice when 1 am doing a good job and let me know. O NO! U no O yes U YES! 127)1 like my neighborhood. 142)Have you changed homes in the past year(the last U NO! O no J yes J YES! 12 months)? O No J Yes 128)There are lots of adults in my neighborhood I could talk to about something important. 143)1 feel safe in my neighborhood. O NO! O no O yes J YES! O NO! Cl no O yes O YES! How much do each of the following statements 144)1'd like to get out of my neighborhood. describe your neighborhood. O NO! O no O yes O YES! 129)Crime and/or drug selling J NO! J no U yes U YES! 145)There are people in my neighborhood who 130)Fights encourage me to do my best. U NO! O no O yes O YES! J NO! J no J yes J YES! 131)Lots of empty or abandoned buildings O NO! O no O yes O YES! The next few questions ask about your 132)Lots of graffiti O NO! U no J yes J YES! family. 133) How many times have you changed homes since How wrong do your parents feel it would be for,vouto: kindergarten? 146)Steal anything worth more than$5? U Never U 1 or 2 times U 3 or times U Very wrong U Wrong U 5 or 6 times O 7 or more times O A little wrong O Not wrong at all 147) Draw graffiti,or write things or draw pictures on 134)There are people in my neighborhood who are buildings or other property (u[thou[the owner's proud of me when I do something well. permission.) J NO! O no J yes O YES! J Very wrong O Wrong U A little wrong U Not wrong at all 148)Pick a fight with someone? Which of the following activities for people your age U Very wrong O Wrong are available in your community? O A little wrong O Not wrong at all 135)Sports teams U No J Yes 136)Scouting O No O Yes Have any of your brothers or sisters ever: 137)Boys&girls clubs O No J Yes 149) Drunk beer,wine,or hard liquor(for example, 138)4-H clubs O No J Yes vodka,whiskey or gin?) U No J Yes 139)Service clubs O No U Yes U 1 don't have any brothers or sisters 150)Smoked marijuana? 140) Have you changed schools(including changing U No U Yes from elementary to middle and middle to high school) O 1 don't have any brothers or sisters in the past year? 151)Smoked cigarettes? J No J Yes U No U Yes U I don't have am brothersm sisters 152)Taken a handgun to school? 141)How many times have you changed schools O No O Yes (including changing from elementary to middle and O I don't have any brothers or sisters middle to high school)since kindergarten? 153)Been suspended or expelled from school? O Never O 1 or 2 times 0 3 or 4 times O No O Yes O 5 or 6 times 07 or mom times U I don't have any brothers or sisters , Feedback Link:haps://fo..jotform.com/213024745018145 Email feedback to:survey@ebsleadcm.com ELITEBUSINESS Roanoke Youth and Gang Violence Community Assessment DRAFT Youth-Serving AgencySurvey • • Elite Business Strategies, LLC 1702 Todds Lane, Suite 370 Hampton, Virginia 23666 (844) 635-4831 Developed by the Office of Juvenile Justice and Delinquency Prevention (OJJDP), OJJDP Comprehensive Gang Model, A Guide to Assessing Your Community Youth Gang Problem. Youth-Serving Agency Survey 1. Do you believe that gang activity is 3. Do you believe gang activity exists in increasing, decreasing, or staying about your community? If so, why? the same level among the youth that you serve? o Increasing o Decreasing o Staying the same Why? 4. What things should be done about gang activity in your community? 2. What issues do you think contribute to gang activity on the part of youth served by your project? Feedback Link: https:Hform.jotform.com/213024745018145 Email feedback to: survey@ebsleaders.com Page 2 of 2 ELITEBUSINESS S T R A T E G I E S file:///C:/Users/cfmccoy/AppData/Local/Temp/notes56C3C9/--web8260.htm II/l/2021 ELITEBUSINESS Roanoke Youthand Gang ViolenceCommunity DRAFT Communitye . • ' Questions Elite Business Strategies, LLC 1702 Todds Lane, Suite 370 Hampton, Virginia 23666 (844) 635-4831 Developed by the Office of Juvenile Justice and Delinquency Prevention (OJJDP), OJJDP Comprehensive Gang Model, A Guide to Assessing Your Community Youth Gang Problem. i Community Leaders Survey 1. Do you believe gangs area problem in your 4. What should be done to reduce the gang problem community? in the community? Please check your top three O Yes O No choices. O Do not know _ Jobs and job training _ Tutoring If so,what kinds of problems do gangs present in your _ Mentoring community? Please choose your top three problems. _ Recreation programs _ School programs _ Increase in property crimes _ More police presence _ Increase in vandalism/graffiti _ More parental involvement _ Increased fear in community New laws/ordinances _ School disruption _ Other,please specify _ Increase in drug crimes _ Public nuisance 5. Are you satisfied with the current response to _ Family disruption gangs by law enforcement,social service agencies, _ Increase in violent crime against persons schools,etc.? _ Increase in weapon crimes _ Increased fear for safety Other,please specify 2. Why do you believe there is gang activity in your community? Please choose your top three reasons. _ Poverty _ School problems _ Police labeling _ Gang members move to community from other places _ Boredom 6. Have you had any personal experiences with a _ Family problems gang member? Please specify. _ Power _ Protection _ Lack of activities _ Prejudice _ Family/friends in gangs _ To feel lovcd/sense of belonging other,please specify 3. What is the general community response to gauge by(law enforcement,parents,educators,other community leaders,etc.)? 7. How can you help to improve the community's response to gangs? Feedback Link: https://form.jotform.com/213024745018145 Email feedback to: survey@ebsleadem.com ELITEBUSINESS Roanoke Youth and Gang Violence community Assessment DRAFT Community ResidentQuestions Elite Business Strategies, LLC 1702 Todds Lane, Suite 370 Hampton, Virginia 23666 (844) 635-4831 Developed by the Office of Juvenile Justice and Delinquency Prevention (OJJDP), OJJDP Comprehensive Gang Model, A Guide to Assessing Your Community Youth Gang Problem. Community Resident Survey 1. An you: 10. Please pick the top three problems,if any,that O Female O Male gangs present in the community: O Gangs are not a problem here O Fighting 2. What race/ethnicity do you consider yourself to be? O Increase in violent crime O School disruption O White/Caucasian O Increase in drug crimes O Public nuisance O Black/African American O Increase in weapon crimes O Family disruption O American Indian O Increased fear for safety O Hispanie/Spanish O Other: O Asian O Native American/American Indian 11. Please pick the tap three reasons you believe gang O Other: activity exists in your community: O Gangs are not a problem here O Boredom 3. What is your current marital status? O School problems O Poverty O Never married O Lack of activities O Power O Married O Family/friends in gangs O Protection O Widowed O Police labeling O Family problems O Separated O Gang members move from other areas O Divorced O To feel love/sense of belonging O Other: G. What is the intersection(cross streets)nearest your place of residence? 12. Please pick the top three things you believe should be done about gangs and gang activity in your community: O Gangs are not a problem here O Programs/recreation 5. Do you feel safer in your community than you did O More police protection O Menmring two years ago? O lobs provision and job training O Tutoring O No O Yes O Other: Picture Explain: 13. Please rank the following organizations from most responsible(1)for dealing with gangs and gang 6. Please pick the top three concerns that you have activity to least responsible(12)for dealing with about your community,if any. gangs and gang activity: O Unemployment O Graffiti Police O Homicide O Truancy _ Church O Gang Activity O Vandalism Court/criminal justice system O Loud music O Domestic violence — Family O Unkempt property O Insufficient street lighting — Service providers O Drug dealing O Low police activity _ Neighborhood association O Burglary or robbery School O Other: Housing authority Office ofjuvenile affairs 7. Do you think there are gangs in your community? Treatment providers O No O Yes Community residents Office of Youth&Family Services 8. Do you think your child(ren)is in a gang or at risk of being in a gang? O No O Yes 9. In the past year,has gang activity in your community: O Increased O Decreased 0 Remained about the same 14. How has your community responded to gang activity? 15. How satisfied are you with the current response to gang activity? 16. What are you willing to do, if anything, to help deal with gangs and gang activity in your community? Please check all that apply: O Nothing O Neighborhood outreach O Become a youth group leader O Tutor O Form sports leagues/teams O Mentor O Teach skills(auto mechanics,crafts, music,computer skills,electronics,etc.) O Other: 17. What is the highest level of schooling you have completed? O Completed grade school or less O Some high school O Completed high school O Some college O Completed college O Graduate or professional school after college O Vocational or technical training Feedback Link: https:llform.jotform.com/213024745018145 Email feedback to: survey@ebsleaders.com CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 1, 2021 Subject: Tax Exemption Request - Local Office on Aging, Inc. (LOA) Property located at 4902 Frontage Road, NW Parcel No. 6490804 Background: Pursuant to the requirements of the Virginia Code, if City Council wishes to consider the application of Local Office on Aging, Inc. for tax exempt status, Council must first conduct a public hearing. Local Office on Aging, Inc. (LOA) Virginia non-stock, not-for-profit corporation has applied for tax exemption of real estate in the City located at 4902 Frontage Road (Parcel No. 6490804. Considerations: Since 1972, the LOA has provided a variety of community-based services to help senior citizens 60 and older who reside in the 5'" Planning District of Virginia to remain as independent as possible for as long as possible. LOA provides Meals- on-Wheels and diners clubs, volunteer opportunities and caregiver services. LOA also helps seniors find assistance with personal care, emergency needs or legal problems, with essential transportation as well as other services. The Local Office on Aging, Inc. was formerly known as the League of Older Americans, Inc. On July 19, 2004, City Council granted a real estate tax exemption to the League of Older Americans, Inc. on property it owned at 706 Campbell Avenue SW. That property was sold in October 2017 and the organization has since moved into its new quarters at the Frontage Road location. Recommended Action: This is to request that a public hearing be authorized and advertised on the above matter for City Council's regular meeting to be held on Monday, November 15, 2021 , at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager may determine. Notice of the public hearing must be advertised at least five (5) days prior to the date of the public hearing. A full report will be included in the November 15, 2021 agenda material for your consideration. --------------------------- 4w Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager William B. Robertson, Assistant City Manager for Community Development Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, City Treasurer Amelia C. Merchant, Director of Finance 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 1, 2021 Subject: Tax Exemption Request - Blue Ridge Land Conservancy Background: Pursuant to the requirements of the Virginia Code, if City Council wishes to consider the application of Blue Ridge Land Conservancy for tax exempt status, Council must first conduct a public hearing. Blue Ridge Land Conservancy is a Virginia non-stock, not-for-profit corporation that has applied for tax exemption of real estate property located at 1305 Maple Avenue SE (Parcel No. 1030708), to be used exclusively for charitable and benevolent purposes, pursuant to Section 58.1-3651 , Code of Virginia (1950). Considerations: Blue Ridge Land Conservancy is a Roanoke-based organization whose purpose is to carry out is mission of permanently protecting the region's most important lands and waters for the health and benefit of current and future citizens of the City of Roanoke, including the protection of Mill Mountain Park and Carvins Cove Natural Reserve, both of which are held under a conservation easement donated by the City of Roanoke to the Blue Ridge Land Conversancy, and using the property described above as the organization's office and primary location from which it delivers its serviced to the public. Recommended Action: This is to request that a public hearing be authorized and advertised on the above matter for City Council's regular meeting to be held on Monday, November 15, 2021 , at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager may determine. Notice of the public hearing must be advertised at least five (5) days prior to the date of the public hearing. A full report will be included in the November 15, 2021 agenda material for your consideration. 4" Robert S. Cowell,Jr. City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager William B. Robertson, Assistant City Manager for Community Development Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, City Treasurer Amelia C. Merchant, Director of Finance CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 1, 2021 Subject: Setting a Public Hearing and 30 Day Public Comment Period for Receiving Comments on the Development of the 2022 HUD Annual Action Plan Background: Citizen participation is encouraged from all sectors of the community with particular emphasis on participation by low- and moderate-income persons, residents of public housing, residents of blighted areas where federal funds are used or are proposed to be used, and residents of conservation and rehabilitation neighborhoods as identified by the City. Participation of minority and non-English speaking residents, as well as persons with mobility, visual, speech or hearing impairments is highly encouraged. Citizens, public agencies, and other interested parties will be provided with reasonable and timely access to information and records relating to the S Year Consolidated Plan, Annual Action Plan, CAPER or any amendments thereof including the use of assistance provided by federal funding sources included in the Plan. Citizens will have opportunities to comment prior to any Plan, Report or Amendment submitted to HUD through a variety of methods, including public hearings, meetings or by directly contacting the City of Roanoke's Office of HUD Community Resources. Various methods for garnering citizen participation will be reviewed prior to the beginning of any comment period and quantitative methods of ensuring citizen participation will be utilized when appropriate. At any time during the program year, surveys or other data gathering techniques may be employed to review program performance and ensure continual improvement in the performance of activities related to CDBG, ESG, and HOME funding. Considerations: In conforming with the City's Citizen Participation Plan (CPP), a 30 day public comment period and public hearing is required before developing the City's Annual Action Plan. This comment period will be open for suggestions from citizens and other stakeholders on the types and locations of activities to be undertaken by the City, including the estimated amount that will benefit persons of low to moderate income. Recommended Actions: Authorize the City Manager to retroactively advertise a public comment period of no less than 30 days beginning November 1 , 2021 and schedule a public hearing for Monday, November 15, 2021 , at 7:00 p.m., or as soon thereafter as the matter may be reached, or at such other date and time as the City Manager may determine, for the purpose of receiving public comment on the use of 2022 entitlement funding for Community Development Block Grants, HOME Investment Partnership Grants, Emergency Solutions Grants and unprogrammed 2020 CARES Act funding to address eligible needs related to the development of the City's 2022 HUD Annual Action Plan. -- -_A A 4#r Robert S. Cowell. Jr City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager for Community Development Clarence G. Grier, Deputy City Manager Amelia C. Merchant, Director of Finance Jillian Papa Moore, Director of Planning, Building and Development Keith Holland, Community Resources Program Administrator 2 CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING David L.Collins 215 CHURCH AVENUE, SW Laura M.Carini ROANOKE,VIRGINIA 24011.1595 Douglas P.Barber,Jr. Timothy R. Spencer TELEPHONE 540-853-2431 Kelsey M. Durkin City Attorney FAX 540,853-1221 Assistant City Attorneys EMAIL: cityany@roanokeva.gov November 1, 2021 The Honorable Sherman P. Lea, Sr.,Mayor and Members of City Council Roanoke,Virginia Re: Request to Schedule a Public Hearing to Amend Ordinance No. 42062-051721 Regarding the Disposable Plastic Bag Tax Mayor Lea and Members of Council: By Ordinance No. 42062-051721, adopted May 17, 2021, City Council adopted the Disposable Plastic Bag Tax after a public hearing was advertised and scheduled, pursuant to Section 58.1-1745 et seq., Code of Virginia (1950) as amended. Pursuant to the Ordinance, City Code was amended by the addition of new Article XVI, Disposable Plastic Bae Tax, Chapter 32, Taxation. Pursuant to state law, the City of Roanoke was authorized to require retailers of certain "Retail Establishments" to collect a tax in the amount of $0.05 for each disposable plastic bag provided to a customer. The term "Retail Establishment" is defined by state law for purposes of the Disposable Plastic Bag Tax to mean "convenience stores' "grocery stores" and "drugstores." Under the City's Ordinance, the Disposable Plastic Bag Tax goes into effect January 1, 2021 The City of Roanoke was the first locality in the state to adopt the Disposable Plastic Bag Tax. The Virginia Department of Taxation was charged with the duty of developing guidelines for the implementation of the tax by the state. At the time the City of Roanoke's Disposable Plastic Bag Tax was adopted by City Council, the Virginia Department of Taxation had not issued its guidelines for implementing the tax. On September 1, 2021, the Virginia Department of Taxation published the final version of the Disposable Plastic Bag Tax Guidelines (Guidelines) to be used by localities in implementing the tax. A copy of the Guidelines are attached to this letter. Although the City's Disposable Plastic Bag Tax was consistent with the Guidelines for the most part, the Guidelines did provide a definition for the terms "convenience stores' "grocery stores" and "drugstores" which the state enacting legislation did not. Accordingly, the terms "convenience stores" "grocery stores" and "drugstores" were defined in the Ordinance based on a reasonable interpretation of those terns the public could understand. Since the Virginia Department of Taxation has now defined the terms that comprise Retail Establishment to which the tax applies, I recommend that City Council amend Ordinance No. 42062-051721 to redefine the terms"convenience stores" "grocery stores" and"drugstores" to be consistent with the definitions included in the Guidelines. This will help maintain consistency across the state with such terms for purposes of the tax. Section 58.1-3007, Code of Virginia (1950) as amended, requires a public hearing to be held at least one time before a locality increases any tax. Although the amount of the Disposable Plastic Bag Tax is not being increased, due to the public interest in this matter, I recommend that City Council authorize the City Clerk to schedule and advertise a public hearing for City Council to consider the amendment, to be held on November 15, 2021, at 7:00 p.m., or as soon thereafter as the matter may be reached, or at such other date and time as deemed appropriate by the City Manager. Rr Tin�ty . enter ney TRS/dlc Enclosure c: Robert S. Cowell, Jr.,City Manager Clarence Grier, Deputy City Manager Amelia Merchant, Director of Finance Troy D. Harmon, City Auditor Cecelia McCoy, City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIAF.MCCOY,CMC E-mail: elerleCa!roanokeva.go`' CECELIA T.WEBB,CMC Deputy City Clerk Cid Clerk November 2, 2021 Stephen Grammer 4902 Grandin Road, S.W., Apt 117 Roanoke, Virginia 24018 Dear Mr. Grammer: A communication from the City Clerk advising of your resignation as a member of the Fair Housing Board was before the Council of the City of Roanoke at a regular meeting, held on Monday, November 1, 2021. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Fair Housing Board from August 1, 2016 to November 1, 2021. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, 2 Ceceli�a¢F. Mcoy, CMCZL� City Clerk CFM:ctw Enclosure PC: Antwyne Calloway, Fair Housing Board CERTIFICATE OF APPRECIATION PRESENTED TO STEPHEN GRAMWR AS A MEMBER OF THE _ - FAIR HOUSING BOARD FROM-AUGUST 1,2016 TO NOVEM14FP 1,2021 ON THIS 2ND, DAY OF ':NOVEMBER ,2021 IN RECOGNITION OF PUBLIC SERVICE:FAITHFULLY RENDERED TO THE CITY OF-ROANOKE APPROVED: ATTEST: STiERMAN•P.LEA.SR. - CECELIA'F.MCCOY;CMC ,' MAYOR C11'Y CLERK CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 'releplmne: (540)853-2541 Fax: (540)853-1145 E-mail elerk(a',moaoakeve.gov CECELIA T.WEBB,CMC CECELIA F.MCCOV,CHIC Deputy Ciov Clerk Gov Clerk November 1, 2021 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise that Stephen Grammer has tendered his resignation as a member of the Fair Housing Board, effective immediately. Sincerely, Cecelia F. McCoy, CMC City Clerk ` Steve Grammer resignation from FHB Peter Volosin,Calhoun-Smith, Nicole J. Antwyne Calloway to (Nicole) 10/13/2021 09:11 AM r Cc. Keith Holland F,, Antwyne Calloway/Employees/City_of_Roanoke "Peter Volosin"<pvolostn@gmail.cori"Calhoun-Smith,Nicole J.(Nicole)" -njcalhoun@ca rilioncli nic.org> Cr. Keith Holland/Employees/CityofRoanoke@Cie_of_Roanoke Good morning, After reviewing and responding to an email sent on 10/12/2021 from S. Grammer, he has requested that we accept the following email responses highlighted below as his resignation from the Fair Housing Board. I will be contacting the City Clerks office today concerning this matter. If you have any questions concerning this matter please let me know. Antwyne U. Calloway Planner I i Neighborhood Services Liaison to the Fair Housing Board HUD Community Resources Division I City of Roanoke,Virginia (540)853-2346 direct I antwyne.calloway@roanokeva.gov We recommend email as the most reliable form of communication with department personnel at this time. ----Forwarded by Antwyne Calloway/Employees/City_of_Roanoke on 10/13/2021 08:54 AM----- From: "Steve"<spgkws@yahoo.com> To: "anWyne.calloway@roanokeva.goV'<antwyne.calloway@roanokeva.gov> Cc. "Calhoun-Smith,Nicole J.(Nicole)"<njcalhoun@carilioncliniaorg>,"Peter Volosin" 1pvolosin@gmail.com> Date'. 10/13/202108:52 AM Subject: Re:(EXTERNAL] Steve Grammer CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Yes. How can I find out what boards, Karen is on? Sincerely, Steve Grammer-Graduate of Partners in Policymaking 2013,Advocate for people with disabilities. On Wednesday, October 13, 2021, 08:27:28 AM EDT, <antwyne.calloway@roanokeva.gov>wrote: Good morning Steve, Is this your notice of resignation from the Fair Housing Board? Antwyne U. Calloway Planner I I Neighborhood Services Liaison to the Fair Housing Board HUD Community Resources Division I City of Roanoke, Virginia CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING David L.Collins 215 CHURCH AVENUE,SW Laura M. Carini ROANOKE,VIRGINIA 24011-1595 Douglas P.Barber,Jr. Kelsey M. Durkin Timothy R. Spencer TELEPHONE 540.8534431 Jennifer L. Crook City Attorney FAX 54x853.1221 Assistant City Attorneys EMAIL: cityattyCroanokeva.gov November 1, 2021 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Amendment to Roanoke Charter of 1952 Dear Mayor Lea and Members of Council: I have prepared the attached resolution requesting the General Assembly to amend the City Charter regarding Section 57A., Clerks of Court. A public hearing is required to get citizen input on this amendment. The proposed deletion of Section 57A., Clerks of Court would change the Charter to eliminate the retainage of fees from the Clerk of the Circuit Court by the City of Roanoke and in exchange and subject to, allow the Compensation Board of the Commonwealth of Virginia to appropriate for the reimbursement of salaries for personnel within the Clerk of Circuit Courts Department instead. On behalf of the Legislative Committee Chair, I am requesting that Council schedule a public hearing for November 15, 2021, at 7:00 p.m., or as soon thereafter as the matter may heard to hear comments of citizens regarding this proposed amendment. Sincerely, Spencer City Attomey LSC/l Enclosure c: Robert S. Cowell, Jr., City Manager R. Ronald Jordan, Legislative Liaison 6� IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 1"day of November, 2021. No. 42186-110121. A RESOLUTION authorizing the acceptance of a grant from the FY 2021 Edward Byrne Memorial Justice Assistance Grant Program made to the City of Roanoke by the United States Department of Justice; and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: I. The City of Roanoke does hereby accept the Grant from the United States Department of Justice pursuant to the FY 2021 Edward Byrne Memorial Justice Assistance Grant Program,in the total amount of$53,282 with$31,969 to the Police Department to support its bicycle patrol program, and $21,313 to the Roanoke City Sheriffs Office to purchase additional facility cameras to be utilized in the Roanoke City Jail to improve officer safety and accountability. No local match is required for this grant; such grant being more particularly described in the City Council Agenda Report dated November 1,2021. 2. The City Manager is hereby authorized to execute and file,on behalf of the City,any documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional infomtation as may be required by the United States Department of Justice in connection with acceptance of the foregoing Grant. ATTEST: c W&C&je ' City Clerk. / IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA rt\ The 1� day of November, 2021. No. 42187-110121. AN ORDINANCE to appropriate funding from the Federal government, Department of Justice, for the Byrne Memorial Justice Assistance Grant (JAG) Program, amending and reordaining certain sections of the 2021-2022 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2021-2022 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Sheriff—Other Equipment 35-140-5934-9015 $21,313 Police—Overtime 35-640-3690-1003 22,378 Police— FICA 35-640-3690-1120 1,599 Police—Other Equipment 35-640-3690-9015 7,992 Revenues Byrne JAG Sheriff Technology Improve FY22 35-140-5934-5934 21,313 Byrne JAG Police Bike Patrol FY22 35-640-3690-3690 31,969 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 1, 2021 Subject: FY 2021 Edward Byrne Memorial Justice Assistance Grant Program Background: The United States Department of justice distributes funding directly to local law enforcement agencies through the Edward Byrne Memorial Justice Assistance Grant Program. Justice Assistance Grant programs fund many types of initiatives and are intended to improve officer safety. On October 13, 2021 , the United States Department of justice awarded the City of Roanoke $53,282 through its FY 2021 Edward Byrne Memorial Justice Assistance Grant Program. The application for the grant specified that the Police Department would receive $31 ,969 to support its bicycle patrol program and the Sheriff's Office would receive $21 ,313 to purchase additional facility cameras to be utilized in the Roanoke City Jail to improve officer safety and accountability. Recommended Action: Accept the FY 2021 Edward Byrne Memorial Justice Assistance Grant Program described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to appropriate funding and establish revenue estimates consisting of accounts for the Police Department in the amount of $31 ,969 and for the Sheriff's Office in the amount of $21 ,313 into accounts to be established by the Director of Finance in the Grant Fund. -,j-------- --�----- Jor Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager Amelia C. Merchant, Director of Finance Samuel Roman, Jr., Chief of Police The Honorable David Bell, Roanoke City Sheriff October 13, 2021 Dear Robert Cowell, On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs (OJP) has approved the application submitted by ROANOKE, CITY OF for an award under the funding opportunity entitled 2021 BJA FY 21 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation. The approved award amount is $53,282. Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before accepting your award. The Award Instrument includes the Award Offer(Award Information, Project Information, Financial Information, and Award Conditions) and Award Acceptance. Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. These requirements encompass financial, administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the assurances and certifications, and the application as approved by OJP, so that they understand the award requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award. Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non-compliance, which may include termination of the award and/or a requirement to repay award funds. To accept the award, the Authorized Representative(s)must accept all parts of the Award Offer in the Justice Grants System(JustGrants), including by executing the required declaration and certification, within 45 days from the award date. Congratulations, and we look forward to working with you. Maureen Henneberg Deputy Assistant Attorney General Award Details Federal Award Date 10/13/21 Award Type Initial Award Number 15PBJA-2I-GG-01942-JAGX Supplement Number 00 Federal Award Amount $53,282.00 Funding Instrument Type Grant Solicitation Title 2021 BJA FY 21 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation Application Number GRANT13426164 Awarding Agency OJP Program Office BJA Performance Period Start Date 10/01/2020 Performance Period End Date 09/30/2022 Budget Period Start Date 10101/2020 Budget Period End Date 09/30/2022 Project Description The Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows states and units of local government, including tribes, to support a broad range of activities to prevent and control crime based on their own state and local needs and conditions. Grant funds can be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice, including for any one or more of the following program areas: 1) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) corrections and community corrections programs; 5) drug treatment and enforcement programs; 6) planning, evaluation, and technology improvement programs; and 7) crime victim and witness programs (other than compensation) and 8) mental health programs and related law enforcement and corrections programs, including behavioral programs and crisis intervention teams. This JAG award will be used to support criminal justice initiatives that fall under one or more of the allowable program areas above. Funded programs or initiatives may include multijurisdictional drug and gang task forces, crime prevention and domestic violence programs, courts, corrections, treatment, justice information sharing initiatives, or other programs aimed at reducing crime and/or enhancing public/officer safety. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The I"day of November, 2021. No. 42188-110121. A RESOLUTION accepting the Virginia Department of Conservation and Recreation Trail Access grant funds made to the City upon certain terms and conditions; accepting the donation of funds from the Roanoke River Blueway Committee in accordance with §2-263, of the Code of the City of Roanoke (1979), as amended; and authorizing the execution any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Virginia Department of Conservation and Recreation Trail Access grant made to the City in the amount of$50,000, upon such terns and conditions, as more particularly described in the City Council Agenda Report dated November 1, 2021. 2. The City of Roanoke does hereby accept the donation of $10,000 from the Roanoke River Blueway Committee in accordance with §2-263, of the Code of the City of Roanoke (1979), as amended. 3. The City Manager is hereby authorized to accept, execute, and file on behalf of the City of Roanoke, any and all documents required to obtain such funding. All such documents shall be approved as to form by the City Attorney. 4. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: City Clerk. (� IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1� day of November, 2021. No. 42189-110121. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Virginia Recreational Trails Grant, amending and reordaining certain sections of the 2021-2022 Capital Projects and Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2021-2022Capital Projects and Grant Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations Approp From State Grant Funds 08-620-9055-9007 $50,000 Approp From Third Party 08-620-9055-9004 10,000 Revenues VDCR Grant-Roanoke River Blueway 08-620-9055-9055 50,000 RVARC Donation-Roanoke River Blueway 08-620-9055-9056 10,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: C qq (�� City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 1, 2021 Subject: Acceptance of Virginia Department of Conservation and Recreation Trail Access Grant Funds, Authorization to Execute DCR Documents, and Appropriation of Funds for the Roanoke River Blueway Access at 13" Street, SE project Background: The Roanoke River is a designated Blueway for 42 miles of its upper watershed. Within the City of Roanoke, there are 5 designated access points, of which, none are ADA accessible. This project improves citizen access to the Roanoke River for cancers and kayakers at Bennington/13'" Street, SE by installing a concrete ramp that is ADA accessible to the river. This project is part of the Roanoke Parks and Recreation Master Plan implementation. Considerations: In September 2021 , the Virginia Department of Conservation and Recreation (DCR) awarded a Trails Access Grant in the amount of $50,000 for this project. This project is being funded through the Trails Access Grant. There is no local match required. The Roanoke River Blueway Committee, housed in the Roanoke Valley Allegheny Regional Commission, also is donating $10,000 towards this project. Recommended Action: Accept VDCR's award of $50,000 of Trail Access funds and the $10,000 donation from the Roanoke River Blueway Committee and authorize the City Manager to execute the VDCR Trails Access Grant Agreement. Such documents shall be in a form approved by the City Attorney. Authorize the City Manager to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to obtain, accept, implement, administer, and use such funds identified above. Adopt the accompanying Budget Ordinance to establish revenue estimates for the funding sources identified above and appropriate funding in the same amount to the new expenditure account, Roanoke River Blueway Access at 131" Street, SE. 4W Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Michael Clark, Director of Parks and Recreation Mark Jamison, Director of Public Works Luke Pugh, P.E., City Engineer 2 Rochelle Altholz Op 6Dre' uJ Ann kinings , ae ti,hntlte+rt,na OpTc. �`, Nathan Barrell Ihp 11)n o1 ClvdeF Crisman ` . .� ro,�.rnm rdr ,_ a( n. Uvovror Darryl M.Glover COMMONWEALTH of VIRGINIA �,a <,'r��,„� ';,' Vunr emen,andSa I a IYo,ur DEPARTMENT OF CONSERVATION AND RECREATION , I hamar L.Smith txvno'Isool” n' • a�rnn",�,. 2021 TRAIL ACCESS GRANT VIRGINIA DEPARTMENT OF CONSERVATION AND RECREATION Project Agreement Recipient: City of Roanoke Project Title: Roanoke River Blueway Access at Bennington Project Number: 04-TA21 Project Period: Date of OCR signature through October 31,2022,or 12 months from date of DCR signature, whichever is later. Project Scope of Work: Construction of 10 foot-wide concrete access route and water access point on Roanoke River Blueway from Roanoke River Greenway. Reimbursement Grant Award Amount: $50,000.00 Upon signature of both parties below,the Department of Conservation and Recreation(DCR)and the Cite ofRoanoke hereinafter referred to as the"Recipient"mutually agree to perform this agreement. L Agreement Execution: The Recipient With 1. Designate a project manager assigned to the project as the primary contact with DCR and a designated backup for communicating project status. 2. Begin the subject line of all grant-related email correspondence with the project number(for example, 04- TA21). 3. Complete and submit all requirements discussed in"Reporting Requirements"at the designated project milestones. 4. Submit project plans,cut sheets,or specification sheets, as applicable,to DCR prior to construction. 5. Notify DCR when scope is complete with final report and reimbursement request. 600 Gast Main Street,24's Floor I Richmond,Virginia 23219 1 804-786-6124 State Parks•Soil and Water Conservation•Outdoor Recreation Planning Natural Heritage•Dam Safety and Floodplain Management•Land Conservation 6. Secure completion of the scope of work in accordance with submitted construction plans and specifications,and shall secure compliance with all applicable Federal, State, and local laws and regulations. 7. Comply,adhere and abide with the conditions of this grant agreement outlined in Sections II-XI below. DCR Will: I. Assign a grant coordinator responsible for DCR grant administration,and provide contact information to the Recipient. 2. Conduct all reviews, site inspection, and process reimbursement requests as outlined in Sections II-XI below in a timely manner. 3. Conduct a site inspection to verify as built product meets the agreed upon scope and design standards before authorizing reimbursement. Reimbursement may be withheld if the project/item does not meet the applicable ADA or ABA accessibility standards,the project/item was not construction to the standards outlined in the scope of work,or the surrounding site/access routes do not meet the applicable standards. In these cases,the entity will be given the opportunity to correct the deficiencies and resubmit for reimbursement DCR will make no more than two site inspections.If the project is deemed ineligible for reimbursement after the second site inspection,no reimbursement will be paid and the funds will be redistributed to other grant opportunities. it. Performance Period 1. The project period shall begin with the date of DCR Director signature on this project agreement and shall terminate at the end of the stated or amended project period unless the project is completed or terminated sooner; in which event,the project shall end on the date of completion or termination as outlined in the Project Termination section. 2. This project agreement is expected to be complete and financially closed out by the end of the project period. Completion report and reimbursement request must be received by DCR two months prior to the project end date in order to complete site inspection and process reimbursement by the end of the performance period.Recipients unable to meet this deadline must contact DCR no less than 45 days prior to this date. 3. Extensions are not a right and will be considered at the discretion of DCR.Extensions may be considered due to unanticipated project delays including,but not limited to: unexpected environmental concerns requiring mitigation,documented severe weather conditions,and/or unexpected staff turnover during the project performance period. III. Access for People with Disabilities 1. The Recquent will comply with all applicable provisions and standards of the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. 2. The recipient will remove any significant barriers between the trail access point,defined as the location a user could reasonably be expected to access the nail, such as a parking area,bus stop,or trailhead,and the funded scope of work. Significant barriers are determined at the discretion of DCR and may include changes in level, steep slopes,openings and gaps in pathway surface, and narrow pathway width. IV. Environmental Review I. The Recipient will comply with all applicable state and local environmental laws,regulations and ordinances for land disturbance including but not limited to compliance with the Virginia Erosion& Sediment Control and Virginia Stotmwater Management Laws&Regulations. 2. DCR's Division of Natural Heritage must be given opportunity to review projects funded by DCR. Please see the DCR Natural Heritage Environmental Review Information Services Order Form at httos://www.dcr.virginia.gov/natural-heritage/nhserviceforn/'?non fee. Additional information for localities can be found at httys://www.dcr.virZinia.gov/natural-heritage/localityliaison, 3. Recipient verifies the project poses no adverse impacts to endangered or threatened species.Recipients are encouraged to use the Virginia Fish and Wildlife Information Service at https://vafwis,dgif.vir ig nia.gov/fwis/to obtain a preliminary review and consult with the Department of Wildlife Resources, https://dwr.virginia.gov/wics/environmental-services/, as necessary. 4. If there are any potential impacts to wetlands or state waters Recipient will contact local wetlands board and the Virginia Marine Resource Commission httos://mrc.vireinia.gov/hmae/hmoverview.shtm, It is recommended to complete a Standard Joint Permit Application early in the planning process to ensure all entities(USACE,VMRC, and DEQ) are properly notified and have opportunity to comment. 5. Recipient will comply will local and state floodplain management and flood risk laws and regulations. 6. Recipient verifies the project poses no adverse impacts to historic resources and will follow state and local guidelines for identification of and protection of historic resources. 7. The Recipient bears sole responsibility for ensuring that all applicable local and state permitting and environmental review requirements are completed. 8. The Recipient agrees to contact the appropriate state agency,permitting entity, and DCR if any unexpected environmental concerns are encountered during project construction. V. Procurement and Contracting L Purchase of supplies,equipment,or services must be in accordance with the Virginia Public Procurement Act(https://law.lis.vireinia.gov/vaeodepopulamames/virginia-public-procurement-acb and all applicable state and local procurement laws. 2. DCR encourages Recipients to procure project supplies, equipment,and services from Disadvantaged Business Enterprises (DBE)and/or Small, Women-owned, and Minority-owned businesses(SWaM),and to post project vendor opportunities on Virginia's e-Procurement Marketplace(https*.//cya.yirginia.gov). 3. Recipient must maintain records of procurement method,quotes or bids received,and selection process for all supplies,equipment,and services procured for the project scope of work. 4. All vendors and contractors providing supplies, materials, goods, equipment,services,etc. for the project must be licensed in Virginia as required by state and local laws. 5. The Recipient bears sole responsibility for ensuring that all contracts are in compliance with state and local laws concerning the solicitation of supplies,equipment,and services. V1. Record Retention: I. Financial records, supporting documents,statistical records, and all other records pertinent to this grant shall be retained for a period of three years from project end date; except the records shall be retained beyond the three-year period if audit findings have not been resolved at the end of the three-year period. 2. The DCR,the Commonwealth of Virginia, or any of their authorized representatives shall have access to any documents,papers,and records of the recipient which arc pertinent to this Trail Access grant project for the purpose of making audit,examination,excerpts,and transcripts. VII. Project Termination: I. The project shall terminate upon project completion.Project completion is defined as Recipient receipt of reimbursement funds. 2. DCR may cancel the project in whole,or in part, at any time before the date of completion,whenever it is determined that the Recipient has failed to comply with the conditions of the project agreement. DCR will promptly notify the Recipient in writing of the determination and the reasons for the termination, together with the effective date. 3. Should the Recipient choose to cancel the agreement,either for cause or for convenience,the Recipient must promptly notify DCR in writing.Terminated projects will receive no reimbursement funds. 4. Modifications to the scope of work in lieu of cancellation are at the discretion of DCR. Modifications may be considered if all other requirements of the project agreement have been adhered to and the modified scope meets the purposes and requirements of the 2021 Trail Access Grant,as outlined in the 2021 Trail Access Grants Manual(https://www.der.virginia.eov/recreational-planninpldocuinent/2021-Trail-Access Grants-Manual.rdf). VIII. Reoortinc Requirements I. Unless otherwise requested by DCR, all project reporting and submissions shall be through electronic mail to recreationgrants(ai der.vir ie.nia.gov. All correspondence pertaining to this project must reference project number 04-TA21. 2. Recipient will submit Quarterly Progress Reports on stams of project implementation. First report due no later than January 31,2022. 3. Recipient will submit copies of all applicable documents showing completion of project environmental review coordination,as discussed in"Environmental Review"section. 4. Recipient will submit final cut sheets,specifications,and/or design and construction plans and documents,as applicable,for DCR review of accessible features prior to purchase,installation,and construction,as applicable. Recipient will not proceed with installation/construction until receipt of DCR notice to proceed. DCR notice to proceed is not a verification of accessibility compliance. 5. Recipient will submit a project completion report with photographs,signed statement summarizing work completed and project accomplishments,and requesting amount for reimbursement,proof of purchase, payment verification,w-9,and remittance information,as discussed in"Reimbursement Procedures"section by date listed in"Performance Period"section. IX. Reimbursement Procedures: I_ Grant award funds will be paid on a 100%reimbursement basis up to the stated award amount for eligible project expenses provided adequate documentation is submitted by the Recipient tojustify expenditures incurred and paid.Eligible project expenses include costs directly attributable to completion of the project scope of work,but do not include administrative,engineering,or in-house labor costs. 2. The recipients understands that reimbursement by DCR is not a right. Reimbursements are contingent upon satisfactorily completing the authorized scope of work within the approved performance period, satisfactory site inspection,and submitting required docmnentation for reimbursement. 3. The reimbursement request submitted with the completion report must include: a) A signed transmittal letter/perforn ince report describing the work completed,challenges, amount of DBE and SWaM participation in the project(if any).The transmittal should include the reimbursement amount being requested. b) Proof of purchase demonstrated through copies of invoices,receipts,delivery tickets,and packing slips, as applicable. This is required for all project elements submitted forreimbursement including contractor performed work. c) All expenditures must have an accompanying proof of payment in the form of image of cleared check (front and back of check),credit card receipt,bank statement,payroll ledger or pay stub copies,etc. Internal source documents are not sufficient to prove an outlay of funds. d) Remittance information,to include: Attn: Name,phone,and address for reimbursement by check,or Attn: Name, phone,bank routing number, and account number for reimbursement by ACH. c) Signed Virginia W-9 form (httos://www.doa.virainia.aov/forms/CVG/W9 COVSubstimte.ndt). X. Special Conditions 1. The Recipient consents to DCR use of Recipient-submitted and DCR-taken photographs and project information in award announcements. 2. The Recipient agrees that DCR's waiver or failure to enforce or require performance of any term or conditions of this project agreement or DCR's waiver of any particular breach of this project agreement by the Recipient extends to that instance only. Such a waiver or failure to enforce is not and shall not be a waiver of any of the terms or condition of this project agreement or a waiver of any other breaches of the project agreement by the Recipient and does not bar DCR from asserting any and all rights and/or remedies it has or might have against the Recipient under this project agreement or by law. XI. NonDiscrimination 1. All activities pursuant to this Agreement shall be conducted in compliance with state and federal laws and regulations prohibiting discrimination on the basis of race, sex,color,national origin,sexual orientation,gender identity or expression,religion,age,veteran status,political affiliation, genetics,or disability. In witness whereof,the parties hereto have executed this agreement as of the date entered below. Commonwealth of Virginia The Department of Conservation and Recreation By Date Clyde Cristman Department of Conservation and Recreation Director RECIPIENT NAME By Print Name Date Signature Title IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 1"day of November,2021. No.42190-110121. A RESOLUTION accepting the Hazard Mitigation Assistance Program grant made to the City from the Virginia Department of Emergency Management upon certain terms and conditions, and authorizing the City Manager to execute any required documentation on behalf of the City in order to accept the grants. BE IT RESOLVED by the Council of the City of Roanoke as follows: I. The City of Roanoke does hereby accept the Hazard Mitigation Assistance Program Funds grant made to the City from the Virginia Department of Emergency Management in the amount of$3,671,316, with a local match from the City in the amount of$1,223,772, for acquisition of five (5) residential properties at Meadowbrook Road, Tax Map Nos. 6140705, 6140704, 6140703, 6140702, and 6140701, upon such terms and conditions, as more particularly described in the City Council Agenda Report dated November 1, 2021. 2. The City Manager is hereby authorized to accept, execute, and file on behalf of the City of Roanoke, any and all documents required to obtain such funding, and to execute the Hazard Mitigation Assistance Program Grant Agreement in order to implement the program. All such documents shall be approved as to form by the City Attorney. 3. The City Manager is further directed to fumish such additional information as may be required in connection with the City's acceptance of these grants. ATTEST: c' 3 most City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The I"day of November, 2021. No. 42191-110121. A RESOLUTION accepting the Hazard Mitigation Assistance Program grant made to the City from the Virginia Department of Emergency Management upon certain terms and conditions, and authorizing the City Manager to execute any required documentation on behalf of the City in order to accept the grants. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Hazard Mitigation Assistance Program Funds grant made to the City from the Virginia Department of Emergency Management in the amount of$3,577,962, with a local match from the City in the amount of$1,192,654, for acquisition and demolition of Ramada Property at Franklin Road, Tax Map No. 1040302, upon such terms and conditions, as more particularly described in the City Council Agenda Report dated November 1,2021. 2. The City Manager is hereby authorized to accept, execute, and file on behalf of the City of Roanoke, any and all documents required to obtain such funding, and to execute the Hazard Mitigation Assistance Program Grant Agreement in order to implement the program. All such documents shall be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of these grants. ATTEST: 0XtZ&,0 .4 VA64v- City Clerk. �\ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of November, 2021. No. 42192-110121. AN ORDINANCE to appropriate funding from the Federal Emergency Management Agency (FEMA) for Pre-Disaster Mitigation Grant for the City of Roanoke Floodplain Mitigation Project to acquire and demolish the former Cee Breeze Nursing Home Property, which is prone to flooding, amending and reordaining certain sections of the 2021-2022 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2021-2022 General Fund and Stormwater Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from Federal Grant Funds 03-530-3093-9002 $3,577,962 Appropriated from Federal Grant Funds 03-530-3977-9002 3,671,316 Appropriated from 2022 Bonds Fund 03-530-3014-9601 (214,500) Appropriated from 2022 Bonds Fund 03-530-3977-9601 214,500 Appropriated from General Revenue 03-530-3064-9003 (160,000) Appropriated from General Revenue 03-530-3977-9003 160,000 Appropriated from 2020 GOB/BAN Funds 03-530-3055-9393 (104,500) Appropriated from 2020 GOB/BAN Funds 03-530-3977-9393 104,500 Revenues HMGP FEMA Acq. Ramada Property 03-530-3093-3093 3,577,962 HMGP FEMA Acq. Peters Creek 03-530-3977-3977 3,671,316 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 1, 2021 Subject: City of Roanoke Floodplain Mitigation Project - Accepting Federal Emergency Management Agency (FEMA) Award of Hazard Mitigation Assistance Program Funds, Authorizing Execution of the Hazard Mitigation Assistance Program Grant Agreement, and Appropriation of Funds Background: On October 21 , 2019, by Resolution number 41593-102119, City Council authorized submitting several applications to FEMA, through the Virginia Department of Emergency Management (VDEM). One of the grant submittals was for a Pre-Disaster Mitigation Grant (PDM) for the City of Roanoke Floodplain Mitigation Project in order to acquire and demolish the Ramada Property, which is prone to flooding. The property consists of one parcel located at 1927 Franklin Rd. SW, Tax Map #1040302. The City of Roanoke Floodplain Mitigation Project will consist of the acquisition and demolition of the hotel office and conference center, the hotel rooms, swimming pool, and associated impervious pavement in the FEMA floodplain. An MOU is in place, pending grant acceptance, to redivide the property line, keeping the functional bridge for the use of the back parcel (Tax Map #1272801) which is not involved in the grant. The property will be converted to open space in perpetuity. A local match of 25% is required for this Grant. The remaining Pre-Disaster Mitigation Grant (PDM) submittal was to acquire and demolish five residential properties in the floodway along Peters Creek and the creation of a wetland on City-owned property, (Tax Map #'s 6120417X & 6120443X). The property will be converted to open space in perpetuity. A local match of 25% is required for this Grant. The following parcels are included: Tax Ma ID# Address 6140705 1915 Meadowbrook Rd., NW 6140704 1921 Meadowbrook Rd. NW 6140703 1927 Meadowbrook Rd., NW 6140702 1933 Meadowbrook Rd. NW 6140701 1947 Meadowbrook Rd., NW To date, all four FEMA grants authorized by Resolution number 41593-102119 have been awarded to the City. Considerations: The Virginia Department of Emergency Management notified City staff that the City of Roanoke Floodplain Mitigation Project had been approved to receive an award of $3,577,962 from the Hazard Mitigation Grant Program (HMGP) for the Ramada property. This award will require the City of Roanoke to provide a local match in the amount of $1 ,192,654 for a total project cost of $4,770,616. The Virginia Department of Emergency Management notified City staff that the City of Roanoke Floodplain Mitigation Project had been approved to receive an award of $3,671 ,316 from the Hazard Mitigation Grant Program (HMGP) for the Peters Creek properties. This award will require the City of Roanoke to provide a local match in the amount of $1 ,223,772 for a total project cost of $4,895,088. Recommended Action: Ramada Inn Properties: Accept the VDEM grant award in the amount of $3,577,962 for the City of Roanoke Floodplain Mitigation Project as set forth above, with the City providing local match funding in the amount of $1 ,192,654. Authorize the City Manager to execute the Hazard Mitigation Grant Program Agreement similar to the one attached to this City Council Agenda Report dated October 6, 2021 . Such Agreement shall be in a form approved by the City Attorney. Authorize the City Manager to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and use such grant funds in the amount of $3,577,962 in Hazard Mitigation Gant Program funds, together with $1 ,192,654 in City matching funds for the City of Roanoke Floodplain Mitigation Project as referred to above. The form of all such other documents to be approved by the City Attorney. Adopt the accompanying budget ordinance to establish revenue estimates in the amount of $3,577,962 for HMGP funds and $1 ,192,654 for local match funds. Funding is available in the amount of $1 ,200,000 in the Acquisition of Ramada Property @ Franklin Road (03-530-3093) project account appropriated from the 2020 bond funds. 2 Authorize the City Manager to enter into negotiations with Shrinath Enterprises LLC, the current property owner, to acquire the property. Peters Creek Properties: Accept the VDEM grant award in the amount of $3,671 ,316 for the City of Roanoke Floodplain Mitigation Project as set forth above, with the City providing local match funding in the amount of $1 ,223,772. Authorize the City Manager to execute the Hazard Mitigation Grant Program Agreement similar to the one attached to this City Council Agenda Report dated September 10, 2021 . Such Agreement shall be in a form approved by the City Attorney. Authorize the City Manager to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and use such grant funds in the amount of $3,671 ,316 in Hazard Mitigation Gant Program funds, together with $1 ,223,772 in City matching funds for the City of Roanoke Floodplain Mitigation Project as referred to above. The form of all such other documents to be approved by the City Attorney. Adopt the accompanying budget ordinance to establish revenue estimates in the amount of $3,671 ,316 for HMGP funds and $1 ,223,772 for local match funds. Funding is available in the amount of $746,000 of the estimated $1 ,200,000 in the Acquisition of 5 residential properties @ Meadowbrook Road /wetland creation (03-530-3977) project account appropriated from the 2021 and 2022 bond funds. Remaining funds to be transferred if required by the wetland project costs. Authorize the City Manager to enter into negotiations with the five property owners, referenced in the table above, to acquire the residential properties. P{u,,All-A-A ._. ,Sotr Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager Amelia C. Merchant, Director of Finance Mark Jamison, P.E., Director of Public Works Ian Shaw, P.E., AICP, Stormwater Division Manager Leigh Anne Weitzenfeld, MNR, Water Quality Administrator 3 COMMONWEALTH OF VIRGINIA Department of Emergency Management 9711 Farrar Court,Suite 200, North Chesterfield,Virginia 23236 TEL 804 267,7600 TDD 804.674.2417 FAX 804.272.2046 CURTIS C.BROWN ERIN SUTTON State Coordinator of Chief Deputy State Coordinator Emergency Management of Emergency Management September 10, 2021 Mr. Bob Cowell City Manager 713 3'a Street Roanoke,Virginia 24015 RE: PDMC-PJ-03-VA-2019-009, City of Roanoke City of Roanoke-Acquisition of 5 Residential Properties/Wetland Creation Dear Mr.Cowell: I am pleased to notify you that the Federal Emergency Management Agency has approved the project titled "City of Roanoke-Acquisition of 5 Residential Properties/Aletland Creation." The funds have been obligated through the Pre-Disaster Mitigation Grant Program.Attached you will find the grant award package. Please read all documents carefully prior to initiating your project.As funded,the federal share is 75 percent of the total project costs. Your project cannot begin until the authorized agent has signed the grant award package. No reimbursements will be made until the award package is signed and received by the Virginia Department of Emergency Management. Please sign the attached grant agreement, scan, and email it to Amy Howard, mitigation grants administrator. Congratulations on the approval of this project. If you have questions regarding this award or the implementation of your project, please contact Amy Howard at (804)267- 7733 or by e-mail at Amv .Howard@vdem.virginia.gov. Sincerely, ¢1 �JIGwo Cheryl J.Adkins Deputy State Coordinator, Financial Management Bureau Enclosures CJA/DJM/ash Saving]...through on dive emetgcncymanagementandhomelandsear.iy 'A Ready Virginia isa Resilient Virginia." Pagc/l COMMONWEALTH OF VIRGINIA !"I Department of Emergency Management 9711 Farrar Court,Suite 200, North Che4erfield,Virginia 23236 TELS04267.7600 TDD804674.2417 FAX8042722046 aai CURTIS C.BROWN ERIN SUTTON State Coordinator of Chief Deputy State Coordinate, Emergency Management of Emergency Management Pre-Disaster Mitication Grant Program Grant Agreement PDMC-PJ-03-VA-2019-009 This Agreement is made as of this 24`^ day of September 2020, by and between the Virginia Department of Emergency Management, hereinafter called "VDEM," and the City of Roanoke herein after called the"Sub-grantee." The DUNS number for the City of Roanoke is 006704316. The parties to this Agreement, in consideration of the mutual covenants and stipulations set out herein, agree as follows: (1) GENERAL PROVISIONS: This Agreement is a sub-grant award of federal funds from VDEM to the sub-grantee.VDEM has received a grant from the Department of Homeland Security Federal Emergency Management Agency Pre-Disaster Mitigation Grant Program, Catalog of Federal Domestic Assistance Number 97.047. The sub-grantee shall implement the project as set forth in the grant Agreement documents.These documents consist of: (1) Executed Grant Agreement; (2)Scope of Services,Attachment A; (3) Project Budget,Attachment B; (4) Milestone Table,Attachment C; and (5) Grant Assistance Agreements and VDEM-FEMA General Terms and Conditions and Assurances;Attachment D. State agencies acting as the sub-grantee shall report all federal funds received as part of this Agreement as federal pass-thru funds on their agency's Schedule of Federal Assistance. Nothing in this Agreement shall be construed as authority for either party to make commitments, which will bind the other party beyond the Scope of Work contained herein. Furthermore, the sub-grantee shall assign,sublet,or subcontract any work related to this Agreement or any interest it may have herein with full compliance with federal and state procurement regulations. The schedule of service set forth in the Scope of Work and Milestone Table shall be deemed to have been consented to,as required by the preceding sentence, upon the execution ofthis Agreement by VDEM. Saving/Ives through efyernoe core gency managein ntand homeland secmfty. A Ready V girls is a Resifienf Ogmia." Pagc I (2) SCOPE OF SERVICES: The sub-grantee shall provide the service to VDEM set forth and summarized in the Scope of Work (Attachment A)and Milestone Table(Attachment C).All deliverables shall conform to accepted standards and practices.If there is any change in the original scope of work,a formal request must be made to VDEM for review and approval prior to implementing the change. These attachments are consistent with the original VDEM-FEMA (Federal Emergency Management Agency) grant project application. The sub- grantee shall provide VDEM with quarterly reports and a final report on the progress of work set forth in the Scope of Work.The quarterly reports and final report shall contain the following components: (1) a narrative describing in detail the progress of the sub-grantee in fulfilling the provisions of the Scope of Work; (2) Reimbursement Requests as needed that itemize the expenses incurred by the sub-grantee, including separate columns for the federal,state,and the sub-grantee's matching contribution to the total cost of services as reflected in the Project Budget-Attachment B; and (3)the schedule of specific project tasks with target completion dates and actual completion dates (Milestone Table —Attachment Q. The first quarterly report is due to VDEM at the end of the first complete quarter following the award of the grant. Reporting Period Report Due to VDEM January 1—March 31 no later than April 15 April 1—lune 30 no later than July 15 July 1—September 30 no later than October 15 October 1—December 31 no later than January 15 (3) TIME OF PERFORMANCE: The services of the sub-grantee shall begin on the date of sub-grantee's signature of this document and terminate on 9-23-2023, unless otherwise altered through provisions of this Agreement or extended by written authorization of VDEM. Requests for a time of performance extension must be received in writing by VDEM within 75 days of termination date with reasons for the requested time of performance extension and a revised Milestone Table—Attachment C.All time limits stated are of essence of this Agreement. All funds must be obligated no later than the project completion date. The final request for reimbursement must be received no later than 60 days after the completion date for the project. (4) COMPENSATION: The total project award from VDEM is$4,895,088 provided through the Pre-Disaster Mitigation Grant Program. FEMA shall provide funds for the project identified in the Scope of Work (Attachment A)totaling$3,671,316. The sub-grantee agrees to provide a match in the amount of$1,223,772.The sub-grantee is aware of and shall comply with cost-sharing requirements of federal and state mitigation grant assistance;specifically,that federal assistance is limited to 75 percent of eligible expenditures,and the sub-grantee shall provide from the sub-grantee's funds 25 percent of eligible costs. The non-federal funds must be from a non-federal funding source and can be completely fulfilled by in-kind services as long as financial records document them as such. VDEM shall release the grant award to the sub-grantee on a cost-reimbursement basis upon receipt and approval of the sub-grantee's quarterly and final reports and deliverables as required by this Agreement or at other times agreed to by VDEM. Any cost overruns incurred by the sub-grantee during the time of performance shall be the responsibility of the sub-grantee.The sub-grantee shall spend the funds according to the specified categories of the contract budget. The sub-grantee shall Savinglives through efective emergency managemenrand home/and security A Ready V rg/nfa Iso Resf/teut✓lrgioia' Page 12 use mitigation grant funds solely for the purposes for which these funds are provided and as approved by FEMA and VDEM. General policies for determining allowable costs are established in 2 Code of Federal Regulations (CFR), Part 200, subpart E (included in Attachment D) and the appropriate OMB circulars that identify cost principles for different kinds of organizations. Minor shifts of the funds among categories by the sub-grantee,not to exceed 10 percent of any budget line item are permissible, but in no case can the total expenditures exceed the amount provided by this contract.Shifts in funds exceeding 10 percent among budget line items must be approved in writing by VDEM. (5) ASSISTANCE: VDEM agrees upon request of the sub-grantee to furnish, or otherwise make available to the sub- grantee,copies of existing non-proprietary materials in the possession of VDEM that are reasonably related to the subject matter of this Agreement and are necessary to the sub-grantee for completion of its performance under this Agreement. VDEM Grants Division staff will provide technical support to the sub-grantee and make periodic site visits to monitor progress. (6) ACKNOWLEDGEMENTS: The role of the Virginia Department of Emergency Management(VDEM)and the Federal Emergency Management Agency(FEMA) must be clearly stated in all press releases, news articles, and request for proposals,bid solicitations and other documents describing this project,whether funded in whole or part. Acknowledgement of financial assistance,with VDEM and FEMA logos,must be printed on all reports, studies, web sites, and other products (including map products) supported, in whole or in part, by this award or any sub-award. The sub-grantee is responsible for contacting VDEM staff in adequate time to obtain the logo in camera-ready or digital form.The final draft must be approved by VDEM staff prior to production.The acknowledgement should read as follows: This report was funded by the Federal Emergency Management Agency through the Virginia Department of Emergency Management, via Grant Agreement Number PDMC-PJ-03-VA-2019-009 for$4,895,088. (7) CREATION OF INTELLECTUAL PROPERTY: To the extent that the copyright to any copyrightable material created pursuant to this Agreement is owned by the sub-grantee and/or the sub-grantee is empowered to license its use,VDEM agrees to grant to the sub-grantee,and hereby does grant to the sub-grantee,a license to use the materials so owned for public, not-for-profit purpose within the territory of the Commonwealth and shall execute and deliver such further documents as the Commonwealth may reasonably request for the purpose of acknowledging or implementing such license. A copyright notice shall be placed in an appropriate location on any copyrightable material being distributed or published. Such notice shall include (1) either the symbol "©",the word "Copyright", or the abbreviation"Copr.'; (2)the year of first publication; and(3)the name of the copyright owner (the Commonwealth of Virginia). This information shall be followed by the words, "all rights reserved." Sa vmg/i ves rhrongh e/Yelcve enrergencymanagementanAhomeland senvity. A Ready virpn/a/s a Resilient Virginia, Page i J (8) STRUCTURAL MITIGATION REQUIREMENTS: Specific requirements must be adhered to for structural mitigation projects such as structural relocation, property acquisition and demolition, and structural retrofitting or improvement as detailed in Attachment D. These requirements can include deed restrictions, operation and maintenance plans, and insurance requirements, as dictated by the specific grant and project requirements. (9) BREACH AND TERMINATION: In the event of breach by the sub-grantee of this Agreement, VDEM shall provide written notice to the sub-grantee specifying the manner in which the Agreement has been breached. If a notice of breach is given and the sub-grantee has not substantially corrected the breach within 60 days of receipt of the written notice,VDEM shall have the right to terminate the Agreement.The sub-grantee shall be paid for no service rendered or expense incurred after receipt of the notice of termination, except such fees and expenses incurred prior to the effective date of termination that are necessary for curtailment of its work under the Agreement. Termination of this Agreement can occur as an effect of one of two results: First,as a result of the proper completion and closeout of this project. Second, termination may occur as a result of Termination for Convenience or other termination as allowed or required by 2 CFR 200.339 for projects which cannot be completed as described in the FEMA-approved grant project application and the Scope of Services — Attachment, herein. Communication of this decision and information related to the project termination will be provided to the sub-grantee in coordination with FEMA through registered mail. IN WITNESS THEREOF,the parties have caused this Agreement to be executed by the following duly authorized officials: Sub-grantee: Grantor: City of Roanoke Virginia Department of Emergency Management By: By: iV,.FIf- Itd.ryfur. Date: Date: 9/13/2021 Authorized Sub-grantee Signatory Chief Financial Officer Sa,m,h esrhrnugh e/Mect/ve emergency managementandhwnelarzd seau'iry. A Ready Virginia isa Resilient Virginia." Page/4 Attachment A P DM C-PJ-03-VA-2019-009 Project Scope of Work Project Sponsor: City of Roanoke Project Title: City of Roanoke-Acquisition of 5 Residential Properties/Wetland Creation Project Description from PDM application: The proposed project includes two components: (1)the acquisition and demolition of five residential homes within the FEMA floodway along Meadowbrook Rd. NW and (2) the design and construction of a wetland immediately downstream of these properties (see attachment "Meadowbrook Project').The area surrounding the five homes and proposed wetlands has recurring flooding issues under higher frequency events(e.g. 10%flood), and the combination of property acquisition and excavation for the wetland will provide considerable mitigation of flood risk in this area The five residential homes to be acquired and demolished are located within the FEMA regulatory floodway, and have experienced flooding under approximately 10%chance events.The risk of recurring structure flooding to these properties is relatively high; therefore the risk mitigation benefit is correspondingly high.The City's Floodplain Manager has met individually with all five property owners and there is confirmed interest that they will participate in this grant program. 1915 Meadowbrook Road $201,700.00 1921 Meadowbrook Road $193,200.00 1927 Meadowbrook Road $199,700.00 1933 Meadowbrook Road $198,900.00 1947 Meadowbrook Road $203,300.00 *5 ' In addition to the proposed property acquisition and demolition,a constructed wetland is also proposed immediately downstream.This area constitutes the confluence of Tributary C and the mainstem of Peters Creek,and is the downstream boundary condition for the homes along Meadowbrook Rd., Laura Rd., and Northwood Rd. NW. The proposed wetland will require the excavation of 58,000 cubic yards, providing considerable additional floodplain capacity and alleviating the tailwater conditions to the neighborhood.These mitigation strategies will positively benefit the remaining residential structures on Meadowbrook Rd. and Laura Rd.The wetland will be built in accordance with VDEQ BMP Specification 13, and will provide water quality benefits in addition to flood mitigation, as it will be designed to capture and treat smaller storm events. Saving/,vest/rough effective emergency managea,.rand homeland seavlty. A Ready Virginia is a ResibentVirginia,- Page/5 Attachment B P D M C-PJ-03-V A-2019-009 Project Budget Project Awarded Budget—Funding Source PDM: Federal Project Funds $3,671,316 Local Project Funds $1,223,772 Total Project Funds $4,895,088 Project Budget from VDEM-FEMA PDM application: Activity Number Cost Total Cost Acquisition Costs 5 $99,160 $495,800 Appraisal 5 $600 $3,000 Asbestos Testing,Asbestos Removal, Environmental 5 $7,000 $35,000 Demolition, Debris Removal and Site Restoration 5 $20,000 $100,000 Other 5 $72,600 $363,000 Total Acquisition Costs $996,800 Wetland Creation (detailed budget attached) 1 $3,898288 $3,898288 Total Project Costs $4,896,088 State Hazardous Materials and Solid Waste Laws Applicant is responsible for determining the presence of asbestos containing materials (ACM).This may include, but is not limited to,cementitious siding, caulking compound, roof felt and shingles, roofing mastic, pipe insulation,furnaces and related elements,sheet vinyl,floor tiles,floor underlayment, and associated mastics.Applicant is responsible to identify,abate, and dispose of ACMs in accordance with state and federal requirements. Savingh.thtnugh of dive emergency manngemenrandhome/andscrnriry. A Ready Virginia,,Resilient Virginia." 11,91/6 Attachment C P D M C-PJ-03-V A-2019-009 Project Milestone Table Estimated Time Project Milestone to Complete Acceptance of grant from VOEM 90 Title Search 120 Certified appraisals of properties 120 Homeowner decision 120 Mitigation offer to property owners 90 Demolition of properties 90 Soil excavation -Meadowbrook 90 Soil stabilization and seeding 90 Deed restrictions recorded 110 Wetland excavation, construction, planting 115 Project closings 60 TOTAL DAYS 1,095 Saving lives through ettective emergency mamgementand homeland seinrity. 'A Ready Virginia it a Resilient Virginia." Page/7 Attachment D Administrative Requirements and Guidance Federal Administration and Guidance Documents: 1. 2 CFR Part 200 Cost Principles for State, Local, Indian Tribal Governments 2. CATE%documentation(where required) 3. Structural Mitigation Project Requirements (where required) 4. Current Hazard Mitigation Assistance(HMA)Guidelines 5. FEMA Award Package Federal Emergency Management Agency(FEMA)Contact: John Schmierer FEMA Region III One Independence Mall,Sixth Floor 615 Chestnut Street Philadelphia, PA 19106-4404 5aving1'ves ffirnugh etlecti ve emergertrymanagementrmAhomeland senviry. A Ready Virginia i,,Resident Virginia." Page 3 Attachment E P D MC-PJ-03-VA-2019-009 Hazard Mitigation Assistance Non-Suoolantine Certification I certify that any funds awarded under Hazard Mitigation Assistance grants will be used to supplement existing funds for programs activities, and will not replace (supplant) non-federal funds. Designated Agent Name Signature Title Agency Sav✓ng7ives through e/Iemw eme yency mxnugemearaadhome/and semirN. A Ready VI giafa isa Resilient V'rginia." Page/9 Award Package https://esemices.fema.gov/FEMAMitigation/AwardPackages.action?awa... Award Letter U.S. Department of Homeland Security FEMA Region III 615 Chestnut Street Philadelphia, PA 19106 ' FEMA 44,111 Curtis Brown State Coordinator,Virginia Department of Emergency Management 9711 Farrar Court,Suite 200 North Chesterfield,VA 23236-0000 Dear Curtis Brown: Enclosed is an executed copy of FEMA Form 76-10A reflecting the award to your FY 2019 PDMC Grant(PDMC-03- VA-2019). Your SMARTLINK Grant Payment Account will be adjusted accordingly. By accepting this award you assume certain administrative and financial responsibilities including the timely submission of all financial and programmatic reports, resolution of all interim audit findings and the maintenance of a minimum level of cash on hand. Should you not adhere to these responsibilities,you will be in violation of the terms of this award. If you have any questions regarding this matter, please call Marissa Kapuscinski at 202-374-8899. Sincerely, Regeane Frederique Assistance Officer www fame gov Agreement Articles Please click the Attachment link below to view the Award Agreement Articles If attachment doesn't open, save Attachment to desktop and open the saved file. Award Agreement Articles Attachment I of 8/23/2021,3:28 PM Award Package hups://eservices.fema.gov/FEMAMitigalion/AwardPackages.action?awa... Award Package (Part 3 of 3) FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARD/AMENDMENT la.AGREEMENT NO. 2. 3.RECIPIENT NO. 4.TYPE OF 5.CONTROL NO. EMP-2020-PC-0004 AMENDMENT 54-6002286 ACTION PX00021N2021T, NO, STD PX00470N2020T 4 6.RECIPIENT NAME AND 7.ISSUING FEMA OFFICE AND ADDRESS 8.PAYMENT OFFICE AND ADDRESS ADDRESS FEMA Region III Virginia Department 615 Chestnut Street, 615 Chestnut , of Emergency Street Management Philadelphia, PA-19106 9711 Farrar Court, Specialist:Tanya Graham-Simms Suite 200, North Chesterfield VA ,23236-0000 9.NAME OF RECIPIENT PHONE NO. 10.NAME OF FEMA PROJECT COORDINATOR PHONE NO. PROJECT OFFICER Tanya Graham-Simms Curtis Brown 11.EFFECTNE DATE OF 12.METHOD 13.ASSISTANCE ARRANGEMENT 14.PERFORMANCE PERIOD THIS ACTION OF PAYMENT S From 09-24-2020 To 09-23-2023 08-03-2021 H Budget Period From 09-24-2020 To 09-23-2023 15.DESCRIPTION OF ACTION a.(Indicate funding data for awards or financial changes) PROGRAM CFDA NO. ACCOUNTING DATA PRIOR TOTAL AMOUNT CURRENT TOTAL CUMMULATIVE NOW NAME (ACCS CODE) AWARD AWARDEDTHIS AWARD FEDERAL ACRONYM XXXX-XXX-XXXXXX- ACTION COMMITMENT XXXXX-XXXX-XXXX-X OR(-) PDMC 97.047 2020-6M-GPOIBR- 62,062,998.00 $0.00 $2,062,998.00 $687,666.00 R032-4101-D PDMC 97.047 2021-6M-GP01BR- $11,248,147.00 $3,671,316.00 $14,919,463.00 671,865,553.00 R0324101-D TOTALS $13,311,145.00 63,671,316.00 616,982,461.00 672,553,219.00 o To describe changes other than funding data or financial changes,attach schedule and check here. No 16 a.FOR NON-DISASTER PROGRAMS'. RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE(3)COPIES OF THIS DOCUMENT TO FEMA(See Block 7 for address) 161h.FOR DISASTER PROGRAMS.RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17.RECIPIENT SIGNATORY OFFICIAL(Name aiM Title) DATE Signed by 18.FEMA SIGNATORY OFFICIAL(Name and Tide) DATE Signed by REGEANE FREDERIQUE 08.11.2021 Assistance Officer 2 of 2 8/23/2021,3:28 PM FY 2019 PRE-DISASTER MITIGATION PROGRAM GRANT AGREEMENT ARTICLES CFDA#97.047 RECIPIENT: Virginia Department of Emergency Management AGREEMENT NUMBER: EMP-2020-PC-0004 AMENDMENT NUMBER: 4 DESIGNATED AGENCY: Virginia Department of Emergency Management PERFORMANCE PERIOD: September 24, 2020 through September 23, 2023 GENERAL INFORMATION: The Pre-Disaster Mitigation (PDM)grant program provides grants to States, Territories, and Indian Tribal governments who, in turn,may provide Subawards to local governments for cost- effective mitigation activities that are selected via a Ranking review process. Funds will be used to implement a sustained pre-disaster natural hazard mitigation program to reduce overall risk to the population and structures, while also reducing reliance on funding from major disaster declarations. The following Articles I-VIII are FEMA's Grant Award Terms and Conditions. DHS Grant Award Standard Terms and Conditions follow those Articles. The Recipient agrees to abide by all the Grant Award Terms and Conditions in this document. ARTICLE L FEMA AUTHORITY The United States of America through the Department of Homeland Security's Federal Emergency Management Agency (FEMA) agrees to grant to the State/Indian 'rribal government,through its designated agency named above, hereinafter referred to as "the Recipient," through its designated agency named above, the funds in the amount specified on the obligating document, to support the Pre-Disaster Mitigation Grant Program, authorized under 42 U.S.C. 5133, Section 203, of the Robert T. Stafford Disaster Relief and Emergency Assistance Act(Stafford Act), Public Law 93-288, as amended. Special Condition: Environmental Historic Preservation(EHP) Special Condition—Resilient Infrastructure-Loudoun Water Community Water Storage Project(PMDMC-PJ-03-VA-2019-005). A Conditional Hold in the amount of$3,949,169.09 (Federal Share) will be placed on this award until the Phase I Engineering and Design products for FEMA Region 111 Environmental Historic Preservation is received for review. Once the products are approved by FEMA Region III, this portion of the Federal Share will be released to the Virginia Department of Emergency Management for project completion. ARTICLE II. PROJECT DESCRIPTION The Recipient shall perform the work described in the application package and made a part of these Grant Agreement Articles. ARTICLE III. PERIOD OF PERFORMANCE The period of performance shall be September 24,2020 through September 23, 2023. All costs must be incurred during the period of performance, including pre-award costs. ARTICLE IV. AMOUNT AWARDED This Grant Award is for the administration and completion of an approved Pre-Disaster Mitigation project. Funds approved under this Grant Agreement may not be used for other purposes. If costs exceed the amount of FEMA funding approved,then the Recipient shall pay the costs that are in excess of the approved budget. The approved budget for this Grant Award is shown in the Cost Review Section of the grant application. The Recipient shall follow regulations found in Title 2 Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards "Super Circular" [which superseded 44 CFR Part 13,2 CFR Part 215, and Office of Management and Budget(OMB) Circulars A-21, A-50,A-87, A-89, A-102, A-I 10, A-122, and A-I33 as of December 26,2014, for awards made under major disaster declarations declared on or after that date; or for non-disaster awards made on or after that date], Title 2 CFR Part 170, Reporting Subaward and Executive Compensation—Appendix A to Part 170— Award Term(see ARTICLE VII. TERMS AND CONDITIONS), and the Hazard Mitigation Assistance Guidance to implement this Grant Agreement. ARTICLE V. COST SHARE The cost-share requirement for this award is 18% Federal and 82%non-Federal. The cost-share for PDM is governed by 42 USC § 5133, Section 203(h), of the Stafford Act: a. Small, impoverished communities may receive a Federal cost-share of up to 90% of the total cost to implement eligible PDM activities. b. The PDM program offers up to 75% Federal cost-share to all other applicants and sub-applicants for mitigation activities, FED SUBGRANTN SUBGRAN FEDERAL NON FEDERAL TOTAL ERANON T TITLE SHARE SHARE GRANT SHA SHARES. RE Tmvn of Vlcroa PDMC-YI-03-VA-2019- par for aSev r 012 Sever $26,913.W $8,97100 $35,88400 75% 25% Pump Station Commanwre alth of PDMC-PL-03-yp.2019- Virginia 001 Ha and $225,000.00 $75,00000 $300,00000 75% 25% Mitigation Plan Update Advance Assistance City of VAMC-PL-03-VA-2019- Danville 002 Apple $150,00000 $50,00000 $200,00000 75% 25% Branch Watershed engin«ring Study 2019 Lariat PDMC-PL-03-VA-2019- Strategic 003 Planning $26]„50)00 $87,50000 8350,00000 ]5°0 25% Application Resilient Inikastructur c-Loudoun PDMC-PJ-03-VA-2019- Water $10,000000. $70]25.9320 $80,225,732.0 12% 88% 005 Community 00 0 0 Water Storage Pro ret Town of Vintner, Acquisition PDMC-PJ 03-VA-2019- and $67421 , 700 $224,73900 $898,95fi W 75% 25% 006 Demolition of Floodprone rhes City of Roanoke Acquisition of 5 PDMC-PJ-03-VA-2019- Residential 009 Propenieal $3,671,316 $1,223,79200 $4,895,088 75% 25% Welland Cream. (PDM) 2019 DRU PDMC-PL-03-VA-2019- Strategic $261,513.00 $87,171.00 007 Planning $349,684 00 75°0 25% APphcation PDMC-PJ-03-VA-2019- Roanoke 008 Acquisition $593,93000 $191]1000 $76540.00 75% 25% Enhancemen t of DUMC-P1:03-VA-2019- Landslide 013 H.zddllisk $139,07300 $4559100 $182961.00 75% 25% Information int e TIPPlan 515,982,452 592,219,886 588,202,348 18% 82% PDMC-MC-03-VA-2019- PDM 2019 014 - Management $999,99900 $333,33300 $1333,33200 95% 25% Costs $16,982,461 $72,553,219 $89,535,680 1 18% 1 82% ARTICLE VI. FEMA OFFICIALS FEMA officials are as follows: The Project Officer shall be an official at the FEMA Regional Office who will be responsible for the monitoring of the activities as described in the application. The Project Officer is: Tanya Graham-Simms The Assistance Officer is the FEMA official who has full authority to negotiate, administer and execute all business matters of the Grant Agreement. The Assistance Officer is: Regeane Frederique ARTICLE VII. TERMS AND CONDITIONS The specific terms and conditions of this agreement are as follows: Federal Funding Accountability and Transparency Act: The Federal Funding Accountability and Transparency Act(FFATA)of 2006 (2 CFR Part 170) requires Recipients to report certain information about themselves and their first-tier Subrecipients for each Federal award of$25,000 or more awarded on or after October 1, 2010. (See attached APPENDIX A to Part 170-Award term). ASSURANCE COMPLIANCE: The certifications signed by the Recipient in the application relating to maintenance of a Drug- Free Workplace(44 CFR Part 17, Subpart F)and New Restrictions on Lobbying (44 CFR Part 18) apply to this grant agreement and are incorporated by reference. Prohibition on Using Federal Funds. The Recipient understands and agrees that it cannot use any Federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy,at any level of government, without the express prior written approval of FEMA. Compliance with Program Guidance. The Recipient agrees that all use of funds under this Grant Agreement will be in accordance with the Hazard Mitigation Assistance Guidance at the time of the application. BUDGET REVISIONS: The Recipient shall follow prior approval requirements for budget revisions found in 2 CFR § 200.308. Transfer of funds between total direct cost categories in the approved budget shall receive the prior approval of FEMA when the Federal share of the award exceeds the simplified acquisition threshold and the cumulative transfers among those direct cost categories exceed ten percent of the total budget. If a Recipient estimates that it will have obligated funds remaining after the end of the performance period, the Recipient must report this to the FEMA Regional Office at the earliest possible time and ask for disposition instructions. Acceptance of Post Award Changes In the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, Recipients will be notified of the changes in writing. Once notification has been made, any subsequent drawdown of additional funds will indicate the Recipient's acceptance of the changes to the award. CLOSEOUT: Reports Submission: Per 2 CFR Part 200, when the appropriate grant award performance period expires, the Recipient shall submit the following documents within 90 days: (I)a final Financial Report; (2) final Program Performance Report; (3) an inventory of equipment purchased under each grant's funds; (4)an inventory of Federally-owned property; and (5) other required documents specified by program regulation. Report Acceptance: FEMA shall review the Recipient reports, perform the necessary financial reconciliation, negotiate necessary adjustments between the Recipient and FEMA's records, and close out the grant in writing. Record Retention: Records shall be retained for 3 years (except in certain rare circumstances) from the date the final Federal Financial Report for project completion as certified by the Recipient is submitted to FEMA in compliance with 2 CFR Part 200 and Section 705 of the Stafford Act(42 U.S.C. § 5205). CONSTRUCTION PROJECT REQUIREMENTS: 1. Acceptance of Federal funding requires the Recipient and any Subrecipients to comply with all Federal, state and local laws prior to the start of any construction activity. Failure to obtain all appropriate Federal, state and local environmental permits and clearances may jeopardize Federal funding. 2. Any change to the approved scope of work will require re-evaluation by FEMA for Recipient and Subrecipient compliance with the National Environmental Policy Act and other laws and Executive Orders. 3. If ground disturbing activities occur during construction, the Recipient and any Subrecipients must ensure monitoring of ground disturbance and, if any potential archaeological resources are discovered, the Subrecipient will immediately cease construction in that area and notify the Recipient and FEMA. COPYRIGHT: The Recipient is free to copyright any original work developed in the course of or under this Grant Agreement. FEMA reserves a royalty-free, nonexclusive and irrevocable right to reproduce, publish or otherwise use, and to authorize others to use the work for Government purposes. Any publication resulting from work performed under this agreement shall include an acknowledgement of FEMA financial support and a statement that the publication does not constitute an endorsement by FEMA or reflect FEMA views. COST SHARE: The Recipient shall follow cost-sharing requirements mandated by program guidance and statute, and in compliance with 2 CFR § 200.306. Cost-share funding shall be available with the approval of each grant. Period of Performance extensions shall not be approved for delays caused by lack of cost-share funding. ENFORCEMENT: FEMA enforcement remedies shall be processed as specified in 2 CFR §§ 200.338-200.342, and for acquisitions, as specified in 44 CFR § 80.19(e), when the Terms and Conditions of this Grant Agreement are not met. EQUIPMENT/SUPPLIES: The Recipient must comply with the regulations listed in 2 CFR Part 200 and must be in compliance with state laws and procedures. FUNDS TRANSFER: No transfer of funds to agencies other than those identified in the approved Grant Agreement shall be made without prior approval of FEMA. INSURANCE: In compliance with 42 U.S.C. § 4012a(a), when financial assistance is approved for acquisition or construction purposes within the Special Flood Hazard Area(SFHA), flood insurance shall be maintained for the life of the property regardless of transfer of ownership for any properties. PAYMENT: Recipient shall be paid using the FEMA Payment and Reporting System (PARS), provided Recipient maintains and complies with procedures for minimizing the time between transfer of funds from the US Treasury and disbursement by the Recipient and Subrecipients. The Recipient commits itself to: 1) initiating cash drawdowns only when actually needed for its disbursement; 2) timely financial reporting per FEMA requirements, using the SF-425; and 3) imposing the same standards of timing and amount upon any Subrecipient. Subrecipients must comply with the same payment requirement as the Recipient and must comply with the requirements specified in the Recipient's subaward Agreement. DUPLICATION OF PROGRAMS: FEMA will not provide assistance under its programs for activities that FEMA determines another Federal program has a more specific or primary authority to provide. FEMA may disallow or recoup amounts that duplicate funding from other authorities. DUPLICATION OF BENEFITS: Hazard Mitigation Assistance(HMA) funds cannot duplicate or be duplicated by funds received by or available to Applicants, Subapplicants, or project or planning participants from other sources for the same purpose, such as benefits received from insurance claims, other assistance programs (including previous project or planning grants and subawards from HMA programs), legal awards, or other benefits associated with properties or damage that are or could be subject of litigation. Because the availability of other sources of mitigation grant or loan assistance is subject to available information and the means of each individual Applicant, HMA does not require proof that other assistance(not including insurance) has been sought. However, it is the responsibility of the property owner to report other benefits received, any applications for other assistance, the availability of insurance proceeds, or the potential for other compensation, such as from pending legal claims for damages, relating to the property. Amounts of other grants, loans or other assistance designated for the same purpose as HMA funds, if received, may be used to reduce the non-Federal cost-share. Where the property owner has an insurance policy covering any loss to the property which relates to the proposed HMA project, the means are available for receiving compensation for a loss or, in the case of increased cost of compliance (ICC), assistance toward certain mitigation projects. FEMA will generally require that the property owner file a claim prior to the receipt of HMA funds. NON DISCRIMINATION: The program must be administered in an equitable and impartial manner, without discrimination on the grounds of race, color, religion, nationality, sex, age, or economic status. The program complies with Title VI of the 1964 Civil Rights Act and other applicable laws. All applicants/Recipients/pass-through entities must comply with Title VI, including State and local governments distributing Federal assistance. Applicants/Recipients and Subapplieants/Subrecipients will ensure that no discrimination is practiced. Applicants must consider fairness, equity, and equal access when prioritizing and selecting project subapplications to submit with their application. Subapplicants and Subrecipients must ensure fairness, equity and equal access when consulting and making offers of mitigation to property owners that benefit from mitigation activities. CHANCES IN SCOPE OF WORK: Requests for changes to the scope of work (SOW) after award are permissible as long as they do not change the nature or total project cost of the activity, properties identified in the subapplieation, the feasibility and effectiveness of the project, or the benefit cost ratio. Requests must be supported by adequate justification from the applicant in order to be processed. The justification is a description of the proposed change, a written explanation of the reason or reasons for the change; an outline of remaining funds available to support the change; and a full description of the work necessary to complete the activity. All approvals will be at FEMA's discretion, and there is no guarantee that SOW changes will be approved. PERFORMANCE PERIODS: All grant award activities, including all projects and/or activities approved under each subaward, shall be completed within the time period prescribed and authorized on the obligating documents. All costs must be incurred within the approved performance period. EXTENSIONS: Requests for time extensions to the Period of Performance will be considered but will not be granted automatically and must be supported by adequate justification submitted to the Regional Office in order to be processed. This justification is a written explanation of the reason or reasons for the delay; an outline of remaining funds available to support the extended Period of Performance; and a description of performance measures necessary to complete the activity. Without justification, extensions requests will not be processed. Financial and Performance reports must be current in order for a time extension to be considered. RECOUPMENT OF FUNDS: FEMA will recoup mitigation planning grant funds for grants that do not meet the deliverable criteria of an adopted, FEMA-approved mitigation plan by the end of the performance period. RECOVERY OF FUNDS: The Recipient will process the recovery of assistance paid to Subrecipients processed through error, misrepresentation, or fraud or if funds are spent inappropriately. Recovered funds shall be submitted to FEMA as soon as the funds are collected, but no later than 90 days from the expiration date of the appropriate grant award agreement. All fraud identifications will be reported to the FEMA Inspector General's office. The Recipient agrees to cooperate with investigation conducted by the FEMA Inspector General's office. REFUND, REBATE,CREDITS: The Recipient shall transfer to FEMA the appropriate share, based on the Federal support percentage, of any refund, rebate, credit or other amounts arising from the performance of this agreement,along with accrued interest, if any. The Recipient shall take necessary action to effect prompt collection of all monies due or which may become due and to cooperate with FEMA in any claim or suit in connection with amounts due. REPORTS: Federal Financial Reports(SF-4251 The Recipient shall submit the Federal Financial Report(FFR, SF-425) within 30 days of the end of the first Federal quarter following the initial Grant Agreement. The Recipient shall submit quarterly FFRs thereafter until the grant ends. Reports are due on January 30, April 30, July 30, and October 30. A report must be submitted for every quarter of the period of performance, including partial calendar quarters, as well as for periods where no grant activity occurs. Future awards and fund drawdowns may be withheld if these reports are delinquent. Program Performance Reports (SF-PPR), The Recipient shall submit the Program Performance Reports (SF-PPR)within 30 days of the end of each quarter. The Regional Administrator may waive the initial report. The Recipient shall submit quarterly PPRs thereafter until the grant ends. Reports are due on January 30, April 30, July 30, and October 30. PPRs shall report the name, completion status, expenditure, and payment-to-date of each approved activity/subaward award under the Grant Award. Final Reports The Recipient shall submit a final FFR for project completion, as certified by the Recipient, and PPR, 90 days after the end date of the performance period. TERMINATION: The Recipient, Subrecipient, or FEMA may terminate grant award agreements by giving written notice to the other party at least seven (7) calendar days prior to the effective date of the termination. All notices are to be transmitted via registered or certified mail, return receipt requested. The Recipient's authority to incur new costs will be terminated upon the date of receipt of the notice or the date set forth in the notice. Any costs incurred up to the earlier of the date of the receipt of the notice or the date of termination set forth in the notice will be negotiated for final payment. Closeout of the Grant Agreement will be commenced and processed as prescribed under Article V11. ARTICLE VIII. GOVERNING PROVISIONS The Recipient and any Subrecipients shall comply with all applicable laws and regulations. A non- exclusive list of laws and regulations applicable to PDM grants is attached hereto for reference only. The Recipient and any Subrecipients shall also be bound by the Hazard Mitigation Assistance Guidance. Applicable Statutes and Regulations Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288,as amended, 42 U.S.C. 5121 et seq. 44 CFR Part 80-Property Acquisition and Relocation for Open Space 44 CFR Part 9-Floodplain Management and Protection of Wetlands 2 CFR Part 200-Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 44 CFR Part 201 31 CFR Part 205-Rules and Procedures for Efficient Federal-State Funds Transfers 2 CFR Part 170, Reporting Subaward and Executive Compensation—Appendix A to Part 170 —Award Term (attached) 48 CFR Subpart 31.2 (Federal Acquisition Regulation) DEPARTMENT OF HOWLAND AND SEC RITY OHS) STANDARD TERMS AND CONDITIONS 2020 The FY 2020 DHS Standard Terms and Conditions apply to all new Federal financial assistance awards funded in Fy 2020. The tens and conditions of DHS financial assistance awards flow down to subrecipients,unless an award tens or condition specifically indicates otherwise. The United States has the right to seek judicial enforcement of these obligations. AssAss�nSeA•Administrative Reauhremi Cost Pri ' I ge.msemiiat DHS financial assistance recipients must complete either the Office of Management and Budget(OMB) Standard Form 424B Assurances—Non-Construction Programs or OMB Standard Form 424D Assurances—Constructon PrOqrams as applicable. Certain assurances in these documents may not be applicable to your program,and the DHS financial assistance office(DHS FAO)may require applicants to certify additional assurances. Applicants are required to fill out the assurances applicable to their program as instructed by the awarding agency. Please contact the DHS FAO if you have any questions. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Prinoples, and Audit Requirements for Federal Awards located at Title 2.Code of Federal Regulators,(C F R t Part 200, and adapted by DHS at 2 C.F.R. Part 3002. OHS Sp elf c Acknowledgement d A ssumances All recipients, subrecipients,successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records,accounts,documents, information,facilities, and staff. 1. Recipients must cooperate vnth any compliance reviews or compliance investigations conducted by DHS. 2. Recipients must give DHS access to,and the right to examine and copy, records, accounts,and other documents and sources of information related to the federal financial assistance award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete,and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting,data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. Recipients of federal financial assistance from DHS must complete the DHS Civil Rights Evaluation Tool within thirty(30)days of receipt of the Notice of Award or,for State Administering Agencies,thirty(30)days from receipt of the DHS Civil Rights Evaluation Tool from DHS or its awarding component agency. Recipients are required to provide this information once every two(2)years, not every time an award is made. After the initial submission for the first award under which this term applies, recipients are required to provide this information once every two(2)years if they have an active award not every time the award is made. Recipients should submit the completed tool, including supporting materials to CiviRkffitsEvaluatqn0hq dhs.qov.This tool clarifies the civil rights obligations and related reporting requirements contained in the DHS Standard Terms and Conditions. Subreicpients are not required to complete and submit this tool to DHS. The evaluation tool can be found at haps//www.dhs,gov/publicatfor/dhs-civil-rightal tion t I. 6.The DHS Office for Civil Rights and Civil Liberties will Consider, in its discretion,granting an extension if the recipient identifies steps and a timeline for completing the tool. Recipients should request extensions by emading the request to CivilRiohtsEvaluaf (Oflho ohs prior to expiration of the 30-day deadline. Standard Terms&Conditions Acknowledgment of Federal Recipients must acknowledge their use of federal fund;ng when issuing Funding from DNS statements,press releases, requests/or proposal,bid invitations,and other documents describing projects or programs funded in whole or in part with federal funds. Activities Conducted Abroad Recipients must ensure that project activities carted on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits,or approvals are obtained Age Discrimina0on Act o/1971 Recipients must Comply with the requirements of the Age Discrimination Act of 1975, Public Law Number 94-135(1975)(codified as amended at Title 42 U.S. Code.66101 at seq),which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Americans with Disabilities I Recipients must comply with the requirements of Tries I, II,and III of the Acto/1990 Americans with Disabilities Act, Pub. L. No. 101-336(1990)(codified as amended at 42 U S C 66 12101– 12213) which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems,places of public accommodation, and certain testing entities. Best Practices for i Recipients who Collect personally identifiable information(Pit )are required to Collection and Use of have a publicly available privacy policy that describes standards on the usage Personally Identifiable and maintenance of Pit they collect. DHS defines Pit as any information that Information(Pill - permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Templet as useful resources respectively. Civil Rights Act of 1964–Title Recipients must comply with the requirements of Title VI of the Civil Rights Actor VI 1964(codified as amended at 42 U S C 6 2000d elseo.),which provides that no '.. person in the United States will,on the grounds of race,color,or national origin, be excluded from participation in, be denied the benefits of,or be subjected to '.. discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F. R. Part 21 and 44 C.F.R. Part 7. Civil Rights Act of 1.968 j Recipients must comply with Title VIII o/the Civil Rights Act of 1968, Pub. L.90- 284 as amended through Pub. L. 1134,which prohibits recipients from discriminafing in the sale, rental,financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion,disability, familial status, and sex(see 42 U S C b 3601 at seQJ, as implemented by the U.S. Department of Housing and Urban Development at j 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units(all units in _.. buildings with elevators and ground-Floor units in buildings without elevators)—be ..... ......... ........ designed and constructed with certain accessible features(See 24 C F R Part 100 Subpart D), Copyright Recipients must affix the applicable copyright notices of 17 U.S.0 66401 0 402 and an acknowledgement of Government sponsorship(including award number) to any work first produced under federal financial assistance awards Debarment and Suspension Recipients are subject to the non-procurement debarment and suspension regulations implementing Executive Orders(E.O.) 12549 and 12689,and 2 C.F.R. Part 180. These regulations restrict federal financial assistance awards, subawards,and contracts with certain parties that are debarred, suspended or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Drug-Free Workplace Recipients must comply with dmg-free workplace requirements in Subpart 8(or Regulations Subpart O,if the recipient is an individual)of 2 C.F.R. Part 3001,which adopts j the Government-wide implementation (2 C.F.R. Part 182)of sec.5152-5158 of the Drug-Free Workplace Act of 1988(41 U.S.0 66 8101-810fi). Duplication of Benefits Any cost allocable to a particular federal award provided for in 2 C.F.R. Part 200 Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations,or f e d e r a l f i n a n c i a l a s s i s t a n c e a w a r d terms and conditions, or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions. Education Amendments of Recipients must comply with the requirements of Title IX of the Education 1972(Equal Opportunity In Amendments of 1972,Pub.L 92-318(19 72)(codified as amended at 20 U 5 C 6 Education Act)—Title IX 1681 et se .), which provide that no person in the United States will,on the basis of sex, be excluded from participation in,be denied the benefits of,or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and44 ' C.F.R. Part 19 Energy Policyand I Recipients must comply with the requirements of the Energy Policy and Conservetion Conservation Act Act, Pub. L. 94-163(1975)(codifad as amended at 42 U S C 6 6201 at s ) which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. False Claims Act and Program) Recipients must comply with the requirements of the False Claims Act(31 U.S C 66 Fraud Civil Remedies 3729-3733) which prohibit the submission of false or fraudulent claims for payment to; the federal Government. (See 31 USC 6 3807-3812 which details the administrative remedies for false claims and statements made) 1 Federal Debt Status All recipients are required to be non Eelinquent in they repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes,audit disallowances,and benefit overpayments. (See OMB Circular A- 129.) .' Federal Leadership on i Recipients are encouraged to adopt and enforce policies that ban teat messaging '. Reducing Text Messaging !, while driving as described in E.O. 13513, including conducting initiatives described in while Driving Section 3(a)of the Order when on official government business or when performing any work for or on behalf of the federal government. ! Fly America Act of 1974 Recipients must comply with Preference for U.S.Flag Air Cancers: (air carriers !. !, holding certificates under 49 U.S C 6 41102)for international air transportation of people and property to the extent that such service is available,in ! accordance with the International Air Transportation Fair Competitive Practices Act of 1974(49 U.S.C. 640118)and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981,amendment to Comptroller General Decision B-138942. Hotel and Motel Fire Safety In accortlance with Section 6 of the Hotel and Motel Fire Safety Act of 1990 Acro/1990 !.. U5U.S.C.62225a) reoperas must ensure that all conference meeting , convention,or training space funded in whole or in part with federal funds ! complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, (codified as amended at 15 U.S.C. 6 ', 2225). { Recipients must comply with the Title Vl of the Civil Rights Act of 1954( U.S.C.62000d at see)prohibition against discrimination on the basis of Limited English Proficiency national origin,which requires that recipients of federal financial assistance !, (Civil Rights Act of 1964, Title ! take reasonable steps to provide meaningful access to persons with limited Vqi English proficiency(LEP)to their programs and services. For additlonal '.. li assistance and information regarding language access obligations,please !, refer to the DHS Recipient Guidance. htms'./twwwdhs goy/guidance- '!. Published-helodepartiment- supoortedromanizations-protide-meaningful- ',, access-people-limited and additional resources on hito:/rwww.leD.go !.. Lobbying Prohibitions Recipients must comply with 31 U.S.C. 6 1352,which provides that none of the funds provided under a federal financial award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with any federal action related !, to a federal award or contract, including any extension, continuation, renewal, '.. amendment,or modification. National Environmental Policy Recipients must comply with the requirements of the National Environmental Poliov Act ',. Act of 1969. Pub L 91-190(1970) Environmental Policv Act 42 U S C 6 4321 at seq.(NEPA)and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which requires recipients to use all practicable means within their authonty, and consistent with other essential !, considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social,economic, and other needs of present and future generations of Americans. Nondiscrimination in Matters It is DHS policy to ensure the equal treatment of faith-based organizations in Pertaining to Faith-Based social service programs administered or supported by DHS or its component Organizations agencies,enabling those organizations to participate in providing important social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C F R. Part 19 and other applicable i statutes, regulations,and guidance governing the participation of faith-based organizations in individual DHS programs. Non-Supplanting Requirement Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non- federal sources. Notice of Funding Opportunity) All instructions,guidance, limitations,and other conditions set forth in the Notice Requirements of Funding Opportunity(NOFO)for this program are incorporated here by reference in the award terms and conditions. All recipients must comply with any such requirements set forth in the program NOFO. ',, '.. Patents and Intellectual Recipients are subject to the Bayh-Dole Act,35 U.S.C.§200 or seq,unless Property Rights otherwise provided by law. Recipients are subject to the specific requirements governing the development, reporting,and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R.§401.14. Procurementof Recovered States political subdivisions ofstates,and their contractors must comply with Materials Section 6002 of the Sold Waste Disposal Act, P u b . L . 6 9 - 2 7 2 ( 1 9 6 5 ( c o d i f i e d as amended by the Resource Conservation antl RecoveryAct.42 U.S.C.!16962)The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency(EPA)at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistenlwith maintaining a satisfactorylevel of competition. Rehabilitation Recipients must comply with the requirements of Section 506 of the Act of 1973 Rehabilitafion Act pi 1973, Pub. L.93-112(1973), (codified as amended at 29 U.S.C.§794,) which provides that no otherwise qualified handicapped individuals in the United States will,solely by reason of the handicap, be excluded from participation in,be denied the benefits of,or be subjecmd to discrimination under any program or activity receiving federal financial assistance. Reporting of 1. General Reporting Requirements Matters Related If the total value of the recipient's currently active grants,cooperative to Recipient agreements, and procurement contracts from all federal awarding agencies Integrity and exceeds$10,000,000 for any period of time during the period of Performance performance of this federal award, then the recipients during that period of ''; time must maintain the currency of information reported to the System for Award Management(SAM)that is made available in the designated inlegnty and performance system (currently the Federal Awardee Performance and Integrity Information System(FAPIIS)about civil,criminal,or administrative proceedings described in paragraph 2 of this award term and 'i condition. This is a statutory requirement under Pub. L. 110-417, §872, as amended 41 U.S.C.§2313. As required by Pub. L. 111-212.§3010, all information posted in the designated integrity and performance system on or after April 15,2011,except past performance reviews required for federal procurement contracts,will be publicly available. 2. Proceedings about Which Recipients Must Report Recipients must submit the required information about each proceeding that. I a. Is in connection with the award or performance of a grant, cooperative agreement,or procurement contract from the federal government; b. Reached its final disposition during the most recent five-year period;and c. One or more of the following: '.. 11 A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and condition; 2) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, reimbursement, restitution,or damages of$5,000 or mare; 3) An administrative proceeding, as defined in paragraph 5,that resulted in a finding of fault and liability and the recipient's payment of either a monetary fine or penalty of$5,000 or more or '.. reimbursement, restitution,or damages in excess of$100,000,or '.. L, 4) Any other criminal,civil, or administrative proceeding if '.. a) It could have led to an outcome described in this award term and condition; '.. li b) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on the recipient's '.. part: and ',.. c) The requirement in this award term and condition to tlisclose ',. information about the proceeding does not conflict with applicable laws and regulations. 3. Reporting Procedures Recipients must enter the information that SAM requires about each proceeding described in paragraph 2 of this award term and condition in the SAM Entity Management area. Recipients do not need to submit the information a second time under financial assistance awards that the recipient received if the recipient already provided the information through '.. SAM because it was required to do so under federal procurement contracts '.. that the recipient was awarded. ',. 4. Reporting Frequency During any period when recipients are subject to the main requirement in paragraph 1 of this award term and condition, recipients must report proceedings information through SAM for the most recent five-year period, '.. either to report new information about any proceedings)that recipients have '.. not reported previously or affirm that there is no new information to report. '.. Recipients that have federal contract,grant, and cooperative agreement awards with a cumulative total value greaterthan$10,000,000 must disclose semiannually any information about the criminal,civil, and administrative ',. proceedings. 5. Definitions ',. For the purpose of this award term and condition '.. a.Administrative proceeding: means a non-judicial process that is '.. adjudicatory in nature to decide of fault or liability(e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings).This includes proceedings at the federal and slate ',. level but only in connection with performance of a federal contract or grant. It '.. '.. does not include audits,site visits, corrective plans,or inspection of '.. deliverables. '.. It. Conviction: means a judgment or conviction of a criminal offense by any court of competent jurisdiction,whether entered upon a verdict or a plea,and includes a conviction entered upon a plea of nolo contendere. c. Total value of currently active grants, cooperative agreements, and '.. procurement contracts includes- 1)Only the federal share of the funding under any federal award with a recipient cost share or match', and 2)The value of all expected funding increments under a federal award and options, even if not yet exercised. Reporting 1.Reporting of first-tier subawards. Subawards and Executive a.Applicability Unless the recipient is exempt as provided in paragraph 4 of '.. Compensation this award term, the recipient must report each action that obligates$25,000 or more in federal funds that does not include Recovery funds(as defined in Section 1512(a)(2)of the American Recovery and Reinvestment Act of 2009, Pub.1.111-5)for a subaward to an entity(See definitions in paragraph 5 of this 'i. award term). '.. b. Where and when to report. '.. 1)Recipients must report each obligating action described in paragraph 1 of this award term to the Federal Funding Accountability and Transparency Act Subaward Reporting System(FSRS.) 2) For subaward information, recipients report no later than the end of the month following the month in which the obligation was made. For example, if the obligation was made on November 7, 2016,the obligation must be reported by no later than December 31, 2016. c. What to report.The recipient must report the information about each 'i. obligating action that the submission instructions posted at mto//www.fsrs.Rev. 2.Reporting Total Compensation of Recipient Executives. a.Applicability and what to report. Recipients must report total compensation foreach of the five most highly compensated executives for the preceding completed fiscal year, if- 1) f-1)The total federal funding authorized to dale under this award is$25,000 or mare: 2)In the preceding fiscal year, recipients received— '.. a)80 percent or more of recipients'annual gross revenues from federal '.. ',. procurement contracts(and subcontracts)and federal financial '.. assistance subject to the Federal Funding Accountability and Transparency Act(Transparency Act),as defined al2 C.F.R. 170.320 ', (and subawards),and '.. b)$25,000,000 or more in annual gross revenues from federal procurement contracts(and subcontracts)and federal financial ',. assistance subject to the Transparency Act,as defined at 2 C.F.R.170.320 (and subawards):and c)The public does not have access to information about the compensation of the executives through periodic reports filed under ', Section 13(a)or 15(d)of the Securities Exchange Act of 1934(15 0.S.C. 78mW.78o(d))or Section 6104 of the Internal Revenue Code of 1986. (See the U.S. Security and Exchange Commission total compensation filings athnp'.//wwwsecgov/answers/execoml to determine if the public has access to the compensation information.) '.. '., b. Where and when to report. Recipients must report executive total compensation described in paragraph 2.a,of this award term'. I. 1)As part of the recipient's registration profile at https://www sam.eov. ', 2)By the end of the month following the month in which this award is made, and annually thereafter. '.. 3.Reporting of Total Compensation of Subrecipient Executives. '.. a.Applicability and what to report Unless recipients are exempt as provided in paragraph 4.of this award term, for each first-tier subrecipient under this - award, recipients shall report the names and total compensation of each of the subrecipient'a five most highly compensated executives for the subreopient's preceding completed fiscal year, if- 1)In the subrecipient's preceding fiscal year,the subrecipient received— a)80 percent or more of its annual gross revenues from Federal '.. '., procurement contracts(and subcontracts)and Federal financial assistance subject to the Transparency Act,as defined at 2 C.F.R. 170.320(and ',. subawards),and b)$25,000,000 or more in annual gross revenues from Federal procurement contracts(and subcontracts),and federal financial assistance subject to the Transparency Act(and subawards)', and c)The public does not have access to information about the compensation of the executives through periodic reports filed under Section 13(a)or 15(d)of the Securities Exchange Act of 1934(15 U.S.C.78m(a),78o(d)) or Section 6104 of the Internal Revenue Code of 1986. (See the U.S. Security and Exchange Commission total compensation filings '.. athttp://www.sec.gov/answers/execomp.htm.to determine if the public has access to the compensation information.) b. Where and when to report. Subrecipients must report subrecipient executive total compensation described in paragraph 3.a. of this award term. 1)To the recipient. 2)By the end of the month following the month during which recipients make the subaward. For example, if a subaward is obligated on any '.. date during the month of October of a given year(i.e.,between October 'I. 1 and 31),subrecipients must report any required compensation information of the subrecipient by November 30 of that year. 4.Exemptions If, in the previous lax year, recipients had grass income,from all sources, under$300,000, then recipients are exempt from the requirements to report: a. Subawards,and It.The total compensation of the five most highly compensated executives of any subrecipient. S.Definitions For purposes of this award term. '.. a. Entity means all of the following,as defined in 2 C.F.R. Part 25: 1)A governmental organization,which is a state, local government, or Indian tribe. 2)A foreign public entity. 3)A domestic or foreign nonprofit organization ', 4)A domestic or foreign for-profit organization. 5)A federal agency, but only as a sub recipient under an award or subaward to a non-federal entity. b. Executive. means officers, managing partners,or any other employees in management positions. c. Subawardmeans a legal instrument to provide support for the performance of any portion of the substantive project or program for which the recipient received this award and that the recipient awards to an eligible subrecipient. 1)The term does not include recipientsprocurement of property and services needed to carry out the project or program. 2)A subaward may be provided through any legal agreement,including an agreemenithal a recipient or a subrecipient considers a contract. '.. J. Subrecipient means an entity that: 1)Receives a subaward from the recipient under this award',and 2)Is accountable to the recipient for the use of the federal funds provided by the subaward. e. Total compensation: means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following(See 17 C.F.R. §229.402(c)(2)): 1) Salary and bonus. '.. 2)Awards of stock, stock options, and stock appreciation rights. Use the '.. dollar amount recognized for financial statement reporting purposes with '.. ',. respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123(Revised 2004)(FAS 123R), Shared Based Payments. 3)Earnings for services under non-equity incentive plans. This does not include group life,health, hospitalization or medical reimbursement plans '.. '.. that do not discriminate in favor of executives and are available generally to all salaried employees. 4) Change in pension value.This is the change in present value of defined '.. benefit and actuarial pension plans. 5)Above-market earnings on deferred compensation which is not tax- qualified. 6)Other compensation,if the aggregate value of all such other compensation le.gseverance,termination payments,value of life insurance paid on behalf of the employee, perquisites or property)for the executive exceeds$10,000. SAFECOM Recipients receiving federal financial assistance awards under programs that ',.. provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants !. including provisions on technical standards that ensure and enhance '. ',. interoperable communications. Terrorist Financing Reagents must comply vnthE0. 13224 and U.S.law that prohibit transactions with,and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance vdlh the Order and laws. Trafficking Victims Protection 1 Trafficking in Persons. ' Act of2gt10(TVPA) 1.Provisions applicable to a recipient that is a private entity. '.. a. Recipients,the employees,subrecipienls under this award, and subrecipienls'employees may not— '.. 1)Engage in severe forms of trafficking in persons during the period the award is in effect. 2) Procure a commercial sex act during the period that the award is in effect. 3) Use forced labor in the performance of the award or subawards under the award. b. DHS may unilaterally terminate this award,without penalty, if a recipient or a subrecipient that is a private entity— 1) Is determined to have violated a prohibition in paragraph 1.a of this award term;or 2)Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph 1.a of this award term through conduct that is either— a)Associated with performance under this award,or '.. b)Imputed to recipients or subrecipients using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 C'.P.B,Pan 180, "OMB Guidelines to Agencies on Government-wide Debarment and Suspension(Nonprocurement)."as implemented by our agency at 2 C.F.R. Part 3000. '.. 2.Provision applicable to recipients other than a private entity. '.. DHS may unilaterally terminate this award,without penalty,if a subrecipient that is a private entity— a. Is determined to have violated an applicable prohibition in paragraph 1.a of this award tens;or '.. b. Has an employee who is determined by the agency official authorized to terminate the award to have violated an applicable prohibition in paragraph 1.a of this award term through conduct that is either— '.. 1)Associated with performance under this award;or 2)Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 C.F.R. Pan 180,"OMB Guidelines to Agencies on Government-vdde Debarment and Suspension(Nonprocurement),' as implemented by our agency at 2 C.F.R. Part 3000. 3.Provisions applicable to any recipient. a. Recipients must inform DHS immediately of any information received from any source alleging a violation of a prohibition in paragraph 1.a of this award term. b. It is DHS's right to terminale unilaterally that is described in paragraph 1.b or 2 of this section: 1)Implements NPA, Section 106(g)as amended by 22 U.S.C. 7104(9)), and '. 2)Is in addition to all other remetlies for noncompliance that are available to us under this award, c. Recipients must include the requirements of paragraph 1.a of this award term in any subaward made to a private entity. 4.Definitions. For the purposes of this award term'. a. Employee:means either 1)An individual employed by a recipient or a subrecipient who is engaged in the performance of the project or program under this award; or 2)Another person engaged in the performance of the project or program j under this award and not compensated by the recipient including, but not ',. limited to, a volunteer or individual whose services are contributed by a third party as an in-kind contribution toward cost sharing or matching requirements b. Forced labor means labor obtained by any of the following methods:the recruitment, harboring,transportation, provision, or obtaining of a person for labor or services,through the use of force,fraud or coercion for the purpose of subjection to involuntary servitude,peonage, debt bondage, or slavery. c. Private entity means any entity other than a state, local government, Indian tribe,or foreign public entity, as those terms are defined in 2 C.F.R. § 175.25. It includes'. '.. 1)A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal organization other than one included in the '.. definition of Indian tribe at 2 C.F.R. § 175.25(b). 2)A for-profit organization. d. Severe forms of framcking in persons, commercial sex act, and coercion are defined in NPA. Section 103,as amended in 22 U.S.C.§7102. - Universal Identifier ',, 1. Requirement for System for Award Management j and System of Award Management Unless the recipient is exempted from this requirement under 2 C.F.R. § (SAM) ',, 25.110,the recipient must maintain the currency of their information in the SAM until the recipient submits the final financial report required under this ',. award or receive the final payment,whichever is later.This requires that the '.. recipient review and update the information at least annually after the initial '.. '.. registration, and more frequently if required by changes in the recipient's information or another award term. 2. Requirement for unique entity identifier If recipients are authorized to make subawards under this award,they. a. Must notify potential subrecipients that no entity(see definition in paragraph 3 of this award term)may receive a subaward from the recipient '.. unless the entity has provided its unique entity identifier to the recipient. '. to May not make a subaward to an entity unless the entity has provided its unique entity identifier to the recipient. '... 3. Definitions '.. For purposes of this award term: '.. a. System for Award Management(SAM): means the federal repository into '.. which an entity must provide information required for the conduct of business as a recipient.Additional information about registration procedures may be found on SAM.gov. - It. Unique Entity Identifier(UEI): means Me identifier required for SAM registration to uniquely identify business entities. c. Entitymeans all of the following, as defined at 2 C.F.R. Part 25, Subpart C: .... ...... ...... governmental organization which is a state, local government or In Indian Tribe; 2)A foreign public entity; 3)A domestic or foreign nonprofit organization; 4)A domestic or foreign for-profit organization,and 5)A federal agency, but only as a subrecipient under an award or subaward to a non-federal entity. d. Subaward: means a legal instrument to provide support for the performance of any portion of the substantive project or program mrwhich a recipient received this award and that the recipient awards to an eligible subrecipient 1)The term does not include the recipient's procurement of property and services needed to carry out the project or program. (See 2 C.F.R. § 200.330.) ',. 2)A subaward may be provided through any legal agreement, including ',. an agreement that a recipient considers a contract. - e. Subreapient means an entity that '.. 1)Receives a subaward from the recipient under this award;and 2)Is accountable to the recipient for the use of the federal funds provided by the subaward USA Patriot Act 02001 Recipients must comply with requirements of Section 817 of the Umhna and Strangtherrin America by Proldi Allrorn,t, Tools RB - d to Intercept d Obstruct Tenonsm Act(USA PATRIOT Act),which amends 18 US C S6 175— 175c Use of DHS Seal,Logo andi Recipients must obtain permission from their DHS FAO prior to using the DHS Flags seal(s), logos,crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal,logo, crests or reproductions of flags or likenesses of Coast Guard officials. WhisOeblower Protection Act Recipients must comply with the statutory requirements for whistleblower protections(if applicable)at 10 USC&2409,41 U.S.C.4712,and 10 U.S.C. .__ 2 __.. 324 41 U&C,66 4304 and 4310 Appendix A to Part 170—Award term I. Reporting Subawards and Executive Compensation. a. Reporting of first-tier subawards. 1. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that obligates $25,000 or more in Federal funds that does not include Recovery funds (as defined in section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009, Pub. L. 111-5) for a subaward to an entity (see definitions in paragraph e. of this award term). 2. Where and when to report. i. You must report each obligating action described in paragraph a.1. of this award term to http.//www,fsrs.,qov. ii. ii. For subaward information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.) 3. What to report. You must report the information about each obligating action that the submission instructions posted at http://www,fsrs.gov specify. b. Reporting Total Compensation of Recipient Executives. 1. Applicability and what to report. You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year, if— i. the total Federal funding authorized to date under this award is $25,000 or more; ii. in the preceding fiscal year, you received— A. 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and B. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http.//www.sec.gov/answers/execomp.htm.) 2. Where and when to report. You must report executive total compensation described in paragraph b.1. of this award term: i. As part of your registration profile at http://www.ccr oov. ii. By the end of the month following the month in which this award is made, and annually thereafter. c. Reporting of Total Compensation of Subrecipient Executives. 1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for each first-tier subrecipient under this award, You shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if— i. in the subrecipient's preceding fiscal year, the subrecipient received— A. 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and B. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and ii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.h tm.) 2. Where and when to report. You must report subrecipient executive total compensation described in paragraph c.1. of this award term: i. To the recipient. ii. By the end of the month following the month during which you make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and 31), you must report any required compensation information of the subrecipient by November 30 of that year. d. Exemptions. If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report: i. Subawards, and ii. The total compensation of the five most highly compensated executives of any subrecipient. e. Definitions. For purposes of this award term: 1. Entity means all of the following, as defined in 2 CFR Part 25: i. A Governmental organization, which is a State, local government, or Indian tribe; ii. A foreign public entity; iii. A domestic or foreign nonprofit organization; iv. A domestic or foreign for-profit organization; V. A Federal agency, but only as a subrecipient under an award or subaward to a non-Federal entity. 2. Executive means officers, managing partners, or any other employees in management positions. 3. Subaward: I. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. ii. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec. _ .210 of the attachment to OMB Circular A-133, "Audits of States, Local Governments, and Non-Profit Organizations'). iii. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient considers a contract. 4. Subrecipient means an entity that: I. Receives a subaward from you (the recipient) under this award; and ii. Is accountable to you for the use of the Federal funds provided by the subaward. 5. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)): I. Salary and bonus. ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. iii. Earnings for services under non-equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. V. Above-market earnings on deferred compensation which is not tax- qualified. vi. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. 07/21/2021 FEDERAL EMERGENCY MANAGEMENT AGENCY REC-01 18:58:09 RECORD OF ENVIRONMENTAL CONSIDERATION(REC) Project PDMC-PJ-03-VA-2019-009(0) Title: City of Roanoke Acquisition of 5 Residential PropertiesNJetland Creation(PDM) NEPA DETERMINATION Nan Compliant Flag: No EA Draft Date: EA Final Date: EA Public Notice Date: EA Fonsi Level: CATER EIS Notice of Intent EIS ROD Data: Comment PDMC-PJ-03-VA-2019-009. City of Roanoke will demolish five(5)structures and retain the property rights. Location 1: 1921 Meadowbrook Rd,Roanoke(37 308635,-80.008532). Location 2: 1915 Meadowbrook Rd,Roarwke(3].308494,-80.008532). Location 3: 1947 Meadmebrook Rd,Roanoke (37.309139,-80.009237). Location 4: 1927 Meadowbrook Rd.Roanoke(39.308798,-80.006876). Location 5: 1933 Meadowbrook Rd,Roanoke(37.308959,-80.009043). Additional work includes the removal of approximately 53,000 cubic yards of soil and creating a mnstmcted wetland in the area including the properties obtained and adjacent land to the south owned by the city(parcels 61201 and 6120443X).-mbrovell-0711 51202 0 16'21:46 GMT CATEX CATEGORIES Caltex Category Code Description Selected 'n3 ('n3)Federal Assistance for Property Acquisition and Demolition Federal Yes assistance for the acquisition of properties and the associated demolition and removal when the acquisition is from a willing seller,the assistance is solely for the purposes of financial compensation for the acquisition,and the land is deed restricted to open space,recreational,wildlife habitat,or wetland uses in perpetuity.The CATEX does not apply to subsurface uses of acquired properties,or acquired properties with encumbrances or easements authorizing current or future subsurface uses that are not allowable and compatible with open space.This CATER covers actions associated with the determination of program eligibility.This CATEX does not cover Federal assistance actions that involve acquisition for the purpose of construction or development at a site In the acquired property.The use of eminent domain is explicitly excluded from the CATER. 'n9 ('n9)Federal Assistance for Flood Hazard Reduction Actions.Fetleral yes assistance for drainage,berm,water crossing,and detention,retention,or sediment pond projects which have the primary purpose of addressing flood hazards and (a)Do not affect more men 25 acres,(b)Do not result in adverse flood risk effects to downstream communities,(c)Do not result in any increase of flood levels within the community during the occurrence of the base now discharge if the action takes place within the regulatory thruway,and(d)Where the effect of the proposed project when combined with other existing or reasonably foreseeable development will not increase water surface elevation of the base flood more than one foot at any point within the community if the action takes place in a floodplain with no regulatory foodway.This CATEX covers minor food control actions as identified in Sections 1366 and 1361 of the National Flood Inamence Act(NFIAT Actions that are not covered in Sections 1366 and 1361 of me NF IA,such as tllkes,levees,seawalls,groins,and jetties, are excluded from this CATEX. EXTRAORDINARY Extracrdinary Circumstance Code Description Selected No Extraordinary Circumstances were selected NOTE:All times are GMT using a 24-hour clock. Page 1 of 4 07121/2021 FEDERAL EMERGENCY MANAGEMENT AGENCY REC-o1 18:58:09 RECORD OF ENVIRONMENTAL CONSIDERATION(REC) project PDMC-PJ-03-VA-2019-009(0) Title: City of Roanoke Acquisition of 5 Residential PropertiesWedand Creation(PDM) ENVIRONMENTAL LAW/EXECUTIVE ORDER Environmental Used Executive Order Status Description Comment Clean Air Act(CAA) Completed Project will not result in permanent air emissions-Review conclutletl Coastal Fisher Resources Act Completed Project is not oa or connected to CERA Unit (CBRA) or otherwise protected area-Review concluded Clean Water Ad(CWA) Completed Project would not affect any water of the U.S. -Review concluded Coastal Zone Management Act Completed Project is not located In a coastal zone area (CZMA) and does not affect a coastal zone area- Review,concludetl Executive Order 11988- Completed Located in floodplain or effects on Project is for the removal of 5 residential Floodplain. fooddainlfiood levels properties located within the floodplain. Additionally,project includes the removal of approximately 53,000 cubic yards of soil In the area to create a constructed wetland,with the intent to improve drainage and Increase floodplain capacity -mbrosmA 07/1512020 1]:28:16 GMT Completed Beneficial Effect on Floodplain Occupfur,Ar lues-Review concluded Executive Order 11990- Completed No effects on wetlands and pmject outside Wetlands wetlands-Review concluded Executive Order 12898- Completed Low income or minority population in or near Environmental Justice for Low project area Income and Minority Populations Completed No disproportionately high and adverse Impact on low income or minority population Review concluded Endangered Species Act(ESA) Completed No listed species andlor designated critical Per the attached IPal reports,no hated species habitat present in areas affected directly or am within the project area.-mbrownd- indirectlybythefederalaction-Review 07I152020164026 GMT concluded Farmland Protection Policy Act Completed Project does not affect designated prime or (FPPA) unique farmland-Review concluded Fish and Wildlife Coordination Completed Project does not affect.control,or modify a Act(FWCA) waterwaylbody of water-Review concluded NOTE'.All fines are GMT using a 24-hour clock. Page 2 of 4 07/2112621 FEDERAL EMERGENCY MANAGEMENT AGENCY REG01 185809 RECORD OF ENVIRONMENTAL CONSIDERATION(REC) Project PDMC-PJ-03-VA-2019-009(0) This: City of Roanoke Acquisition of 5 Residential ProperceslWetiand Creation(PDM) Environmental Lawl Executive Order Status Description Comment Migratory Bird Treaty Act(MBTA) Completed Project located within a flyway zone Completed Project does not have potential to take migratory birds-Review concluded Magnuson-Stevens Fishery Completed Project not located in or near Essential Fish Conservation and Management Habitat-Review concluded Act(MSA) National Historic Preservation Act Completed Applicable executed Programmatic Per consultation letter dated 7.23.2020,FEMA (NHPA) Agreement(enter date in comments). determined this undertaking to have No Historic Properties Affected.VA SHPO(VDHR) concerned with this determination on 8 20 2026.- aharri60-08/2412020 12:12:52 GMT Completed Building or structure 50 years or older or listed on the National Register In the project area and activity,not exempt from review Completed Determination of No Historic Properties Affected (FEMA find'mg1SHPORHP0 concurrence attached)-Review concluded Completed Project affects undisturbed ground Completed Project area has no potential for presence of archeological resources Completed Determination of not historic properties affected(FEMA flndm,gSHPOi7HPO concurrence or consultation attached)- Review concluded State Hazardous Materials and Completed Review concluded Solid Waste Laws Wild and Scenic Rivers Act Completed Project is not along and does not affect Wild (WSR) and Scenic River-Review concluded CONDITIONS Special Conditions required on Implementation of Projects: NOTE:All times are GMT using a 24-hour clock. Page 3 of 4 0712112021 FEDERAL EMERGENCY MANAGEMENT AGENCY REC-01 18'5609 RECORD OF ENVIRONMENTAL CONSIDERATION(REC) Project PDMO-PJ-03-VA-2019-009(0) Title:City of Roanoke Acquisition of 5 Residential PropediesNJedand Creation(POM) Applicant is responsible for determining the presence of asbestos containing materials(ACM).This may include,but Is not limited to, cemenstious siding,caulking compound,sof elt and shingles,roofing mastic,pipe insulation,furnaces and related elements,sheet vinyl, floor tiles,floor undedayment,and associated mastics.Applicant is responsible b identify,abate,and dispose of ACMs In accordance with state and federal requirements. Source of condition:State Hazardous Materials and Solid Waste Laws Monitoring Required-. No Standard conditions: Any change to the approved scope of work will require re-evaluation for compliance with NEPA and other Laws and Executive orders. This review does not address all fel 1,state and local requirements.Acceptance of federal funding requires recipient to comply with all federal,state and local laws.Failure to obtain all appropriate federal,state and Ideal environmental permits and clearances may jeopardize federal funding. If ground refunding activities occur during construction,applicant will monitor ground disturbance and if any potential archeological resources are discovered,will immediately cease construction in that area and notify the State and FEMA. NOTE:All times are GMT using a 24-hour clock. Page 4 of 4 COMMONWEALTH OF VIRGINIA Department of Emergency Management (D 9711 Farrar Court,Suite 200, North Chesterfield,Virginia 23236 TEL8042677600 TDD804.674.2417 FA%804272.2046 CURTIS C.BROWN ERIN SUTTON State Coordinator of Chief Deputy State Coordinator Emergency Management of Emergency Management October 6, 2021 Mr. Bob Cowell City Manager 713 3^'Street Roanoke,Virginia 24015 RE: PDMC-PJ-03-VA-2019-010, City of Roanoke City of Roanoke-Acquisition of One Repetitive Loss Property (Ramada Inn) Dear Mr. Cowell: I am pleased to notify you that the Federal Emergency Management Agency has approved the project titled"City of Roanoke-Acquisition of 1 Repetitive Loss Property- Ramada Inn." The funds have been obligated through the Pre-Disaster Mitigation Grant Program.Attached you will find the grant award package. Please read all documents carefully prior to initiating your project-As funded,the federal share is 75 percent of the total project costs. Your project cannot begin until the authorized agent has signed the grant award package. No reimbursements will be made until the award package is signed and received by the Virginia Department of Emergency Management. Please sign the attached grant agreement, scan,and email it to Amy Howard, mitigation grants administrator. Congratulations on the approval of this project. If you have questions regarding this award or the implementation of yourproject, please contact Amy Howard at(804)267- 7733 or by e-mail at Amv Howard(elvdem v rgir ia.gov. Sincerely,)) �dql� 1Ar�i�twu Cheryl J.Adkins Deputy State Coordinator, Financial Management Bureau Enclosures C)A/DJM/ash Saving/fives through effective emergencymanagetnentand homeland secm>ty A Ready Virginia is a Resilient Virginia." Page/ (a)NiMONVVEIALT11 OF VIRGINIA Ur Li ttncni � � Cnlrr�rE rut II:Ina�cnuix t5 � Nr,rE I a ,r7li 'I 1n, 1 IA," — 011 CURTIS C.BROWN ERIN SUTTON State Coordinator of Chief Deputy State Coordinator Emergency Management of Emergency Management Pre Disaster Mitigation Grant Program Grant Agreement PDMC-PJ-03-VA-2019-010 This Agreement is made as of this 24Th day of September, 2020, by and between the Virginia Department of Emergency Management, hereinafter called "VDEM," and the City of Roanoke herein after called the "Sub-grantee." The DUNS number for the City of Roanoke is 006704316. The parties to this Agreement, in consideration of the mutual covenants and stipulations set out herein, agree as follows: (1) GENERAL PROVISIONS: This Agreement is a sub-grant award of federal funds from VDEM to the sub-grantee. VDEM has received a grant from the Department of Homeland Security Federal Emergency Management Agency Pre-Disaster Mitigation Grant Program, Catalog of Federal Domestic Assistance Number 97.047.The sub-grantee shall implement the project as set forth in the grant Agreement documents.These documents consist of: (1) Executed Grant Agreement; (2)Scope of Work,Attachment A; (3) Project Budget, Attachment B; (4) Milestone Table,Attachment C; and (5)Grant Assistance Agreements and VDEM-FEMA General Terms and Conditions and Assurances; Attachment D. State agencies acting as the sub-grantee shall report all federal funds received as part of this Agreement as federal pass-thru funds on their agency's Schedule of Federal Assistance. Nothing in this Agreement shall be construed as authority for either party to make commitments,which will bind the other party beyond the Scope of Work contained herein. Furthermore,the sub-grantee shall assign, sublet, or subcontract any work related to this Agreement or any interest it may have herein with full compliance with federal and state procurement regulations.The schedule of service set forth in the Scope of Work and Milestone Table shall be deemed to have been consented to, as required by the preceding sentence, upon the execution of this Agreement by VDEM. Saving lives through effective emergency management and homeland seeurl?I'. "A Ready Virginia is a Resilient Virginia." (2) SCOPE OF WORK: The sub-grantee shall provide the service to VDEM set forth and summarized in the Scope of Work (Attachment A)and Milestone Table(Attachment Q.All deliverables shall conform to accepted standards and practices. If there is any change in the original scope of work, a formal request must be made to VDEM for review and approval prior to implementing the change.These attachments are consistent with the original VDEM-FEMA(Federal Emergency Management Agency) grant project application.The sub- grantee shall provide VDEM with quarterly reports and a final report on the progress of work set forth in the Scope of Work.The quarterly reports and final report shall contain the following components: (1) a narrative describing in detail the progress of the sub-grantee in fulfilling the provisions of the Scope of Work;(2) Reimbursement Requests as needed that itemize the expenses incurred by the sub-grantee, including separate columns for the federal, state, and the sub-grantee's matching contribution to the total cost of services as reflected in the Project Budget-Attachment B; and (3)the schedule of specific project tasks with target completion dates and actual completion dates(Milestone Table—Attachment Q.The first quarterly report is due to VDEM at the end of the first complete quarter following the award of the grant. Reporting Period Report Due to VDEM January 1 —March 31 no later than April 15 April 1 —June 30 no later than July 15 July 1 —September 30 no later than October 15 October 1 —December 31 no later than January 15 (3) TIME OF PERFORMANCE: The services of the sub-grantee shall begin on the date of sub-grantee's signature of this document and terminate on 9-23-2023, unless otherwise altered through provisions of this Agreement or extended by written authorization of VDEM. Requests for time of performance extension must be received in writing by VDEM within 75 days of termination date with reasons for requested time of performance extension and a revised Milestone Table—Attachment C.All time limits stated are of essence of this Agreement.All funds must be obligated no later than the project completion date.The final request for reimbursement must be received no later than 60 days after the completion date for the project. (4) COMPENSATION: The total grant award from VDEM is$4,770,616.00 provided through the FV 2019 Pre-Disaster Mitigation Grant Program. FEMA shall provide funds for the project identified in the Scope of Work(Attachment A) totaling $3,577,962.00.The sub-grantee shall provide funds totaling $1,192,654.00. VDEM shall release the grant award to the sub-grantee on a cost-reimbursement basis upon receipt and approval of the sub-grantee's quarterly and final reports and deliverables as required by this Agreement or at other times agreed to by VDEM.Any cost overruns incurred by the sub-grantee during the time of performance shall be the responsibility of the sub-grantee.The sub-grantee shall spend the funds according to the specified categories of the contract budget. The sub-grantee shall use mitigation grant funds solely for the purposes for which these funds are provided and as approved by FEMA and VDEM.General policies for determining allowable costs are established in 44 Code of Federal Regulations(CFR), Part 13.22 (included in Attachment D)and the appropriate OMB circulars that identify cost principles for different kinds of organizations. Minor shifts of the funds among categories by the sub-grantee, not to exceed 10%of any budget line item are Saving lives through effective emergency management and homeland senrri(n. "A Ready Virginia is a Resilient Virginia." permissible, but in no case can the total expenditures exceed the amount provided by this contract. Shifts in funds exceeding 10%among budget line items must be approved in writing by VDEM. (5) ASSISTANCE: VDEM agrees upon request of the sub-grantee to furnish,or otherwise make available to the sub-grantee, copies of existing non-proprietary materials in the possession of VDEM that are reasonably related to the subject matter of this Agreement and are necessary to the sub-grantee for completion of its performance under this Agreement.VDEM Recovery and Mitigation Division staff will provide technical support to the sub-grantee and make periodic site visits to monitor progress. (6) ACKNOWLEDGEMENTS: The role of the Virginia Department of Emergency Management(VDEM) and the Federal Emergency Management Agency(FEMA) must be clearly stated in all press releases, news articles, requests for proposals, bid solicitations, and other documents describing this project, whether funded in whole or part. Acknowledgement of financial assistance,with VDEM and FEMA logos, must be printed on all reports, studies,web sites, and other products (including map products)supported, in whole or in part, by this award or any sub-award.The sub-grantee is responsible for contacting VDEM staff in adequate time to obtain the logo in camera-ready or digital form.The final draft must be approved by VDEM staff prior to production.The acknowledgement should read as follows: This report was funded by the Federal Emergency Management Agency through the Virginia Department of Emergency Management via grant Agreement number PDMC-PJ-03-VA-2079-010 for$4,770,616.00. (7) CREATION OF INTELLECTUAL PROPERTY. To the extent that the copyright to any copyrightable material created pursuant to this Agreement is owned by the sub-grantee and/or the sub-grantee is empowered to license its use,VDEM agrees to grant to the sub-grantee, and hereby does grant to the sub-grantee, a license to use the materials so owned for public, not-for-profit purpose within the territory of the Commonwealth and shall execute and deliver such further documents as the Commonwealth may reasonably request for the purpose of acknowledging or implementing such license. A copyright notice shall be placed in an appropriate location on any copyrightable material being distributed or published. Such notice shall include(1) either the symbol"©",the word 'Copyright",or the abbreviation "Copr.'; (2)the year of first publication; and (3)the name of the copyright owner(the Commonwealth of Virginia).This information shall be followed by the words, "all rights reserved" (8) STRUCTURAL MITIGATION REQUIREMENTS: Specific requirements must be adhered to for structural mitigation projects such as structural relocation, property acquisition and demolition and structural retrofitting or improvement as detailed in Attachment D.These requirements can include deed restrictions, operation and maintenance plans,and insurance requirements, as dictated by the specific grant and project requirements. (9) BREACH AND TERMINATION: In the event of breach by the sub-grantee of this Agreement,VDEM shall provide written notice to the sub-grantee specifying the manner in which the Agreement has been breached. If a notice of breach is given and the sub-grantee has not substantially corrected the breach within sixty(60)days of receipt of the written notice,VDEM shall have the right to terminate the Agreement.The sub-grantee shall be paid for no service rendered or expense incurred after receipt of the notice of termination,except such fees Saving, lives through effective emergency management and homeland securih'. A Ready Virginia is a Resilient Virginia." and expenses incurred prior to the effective date of termination that are necessary for curtailment of its work under the Agreement. Termination of this Agreement can occur as an effect of one of two results: First, as a result of the proper completion and closeout of this project.Second,termination may occur as a result of Termination for Convenience or other termination as allowed or required by 44 CFR for projects, which cannot be completed as described in the FEMA-approved grant project application and the Scope of Work- Attachment, herein.Communication of this decision and information related to the project termination will be provided to the sub-grantee in coordination with FEMA through registered mail. IN WITNESS THEREOF the parties have caused this Agreement to be executed by the following duly authorized officials. Sub-grantee: Grantor: City of Roanoke Virginia Department of Emergency Management By. By, I iid�:'uvz Date: Date: Authorized Sub-grantee Signatory Deputy State Coordinator, Financial Management Bureau Saving fives through effective emergency management and homeland securihv. "A Ready Virginia is a Resilient Virginia." Attachment A PD M C-PJ-03-VA-2019-010 Project Scope of Work Project Sponsor: City of Roanoke Project Title: Roanoke Acquisition of 1 Repetitive Loss Property—Ramada Inn Project Project Description from VDEM-FEMA PDM application: This grant includes the acquisition and demolition of the Ramada Inn,a commercial property on Franklin Road.The Ramada Inn buildings, the small swimming pool, all associated parking lots,and regrading and revegetating are included.The current property boundary is in the process of being surveyed and the bridge currently on the Ramada property may transfer to the adjacent parcel located behind the Ramada Inn as this bridge is the only access to the adjacent parcel.At the time of grant submittal,this lot subdivision is in progress and would be approved by the City as a part of the transaction. The owner of the Ramada also owns the property behind the Ramada Inn and intends to demolish the existing building that is also in the Floodplain and rebuild in an elevated design per building code/floodplain ordinance requirements or this building will be torn down and remain as greenspace.This building will not be a part of the FEMA grant however,this entire section will improve in functionality and aesthetics and tie into the newer Carilion Medical School Buildings across the Roanoke River and newer development on Franklin Road. Saving lives through effective emergency management and homeland securit1% "A Ready Virginia is a Resilient Virginia." Attachment B PDMC-PJ-03-VA-019-010 Project Budget Project Awarded Budget—Funding Source PDM: Federal Project Funds $3,577,692 Local Project Funds $1,192,654 Total Project Costs $4,770,616 Project Budget from VDEM-FEMA PDM application: MRemoval, and oT Ta'skj`..' �,:. ; •.`UnitCoin ;ftstal Costs 1 $qO $3,425,000.0000.0sting, Asbestos Removal, Environmental 789.0Debris Removal, and Site Restoration 1 07,821 ,0000t Costs 70,62 Saving lives through effective emergency management and homeland security. "A Ready Virginia is a Resilient Virginia." Attachment C P D M C-PJ-03-VA-2019-010 Project Milestone Table T12 cceptance of grant from VDEM itle Search Mitigation Offer to Property Owner ommercial Property Owner Decision Demolition of Property 120 Soil Stabilization and seeding 90 Deed restrictions recorded 110 Project Closing 175 otal Days 1,095 Days Saving lives through effective emergency management and homeland.vecuritl. "A Ready Virginia is a Resilient Virginia." Attachment D PDM C-PJ-03-VA-2019-010 Administrative Requirements and Guidance Federal Administration and Guidance Documents: 1. 2 CFR Part 200 Cost Principles for State, Local, Indian Tribal Governments 2. CATE%documentation (where required) 3. Structural Mitigation Project Requirements (where required) 4. Current Hazard Mitigation Assistance (HMA) Guidelines 5, FEMA Award Package Federal Emergency Management Agency(FEMA) Contact: Tanya Graham-Simms FEMA Region III One Independence Mall, 6'h Floor 615 Chestnut Street Philadelphia, PA 19106-4404 Mobile: (215) 687-0238 Tanvaaraha s ms2fe dhsoov Saving lives through effective emergency management and homeland security. "A Re,* Virginia is a Resilient Virginia." Attachment E PDM C-PJ-03-VA-2019-010 Hazard Mitigation Assistance Non-Supplanting Certification I certify that any funds awarded under Hazard Mitigation Assistance grants will be used to supplement existing funds for program activities, and will not replace(supplant) non-federal funds. Designated Agent Name Signature Title Agency Saving lives through ej{eetive emergency management and homeland securitp. "A Readv Virginia is a Resilient Virginia." FY 2019 PRE-DISASTER MITIGATION PROGRAM GRANT AGREEMENT ARTICLES CFDA#97.047 RECIPIENT: Virginia Department of Emergency Management AGREEMENT NUMBER: EMP-2020-PC-0004 AMENDMENT NUMBER: 8-To adjust Articles of Agreement DESIGNATED AGENCY: Virginia Department of Emergency Management PERFORMANCE PERIOD: September 24, 2020 through September 23, 2023 GENERAL INFORMATION: The Pre-Disaster Mitigation (PDM) grant program provides grants to States,Territories, and Indian Tribal governments who, in turn, may provide Subawards to local governments for cost- effective mitigation activities that are selected via a Ranking review process. Funds will be used to implement a sustained pre-disaster natural hazard mitigation program to reduce overall risk to the population and structures, while also reducing reliance on funding from major disaster declarations. The following Articles I-VIII are FEMA's Grant Award Terms and Conditions. DHS Grant Award Standard Terms and Conditions follow those Articles. The Recipient agrees to abide by all the Grant Award Terms and Conditions in this document. ARTICLE I. FEMA AUTHORITY The United States of America through the Department of Homeland Security's Federal Emergency Management Agency (FEMA) agrees to grant to the State/Indian Tribal government,through its designated agency named above,hereinafter referred to as "the Recipient."through its designated agency named above,the funds in the amount specified on the obligating document, to support the Pre-Disaster Mitigation Grant Program, authorized under 42 U.S.C. 5133, Section 203, of the Robert T. Stafford Disaster Relief and Emergency Assistance Act(Stafford Act), Public Law 93-288, as amended. Special Condition: Environmental Historic Preservation (EHP) Special Condition—Resilient Infrastructure-Loudoun Water Community Water Storage Project(PMDMC-PJ-03-VA-2019-005). A Conditional Hold in the amount of$3,949,169.09 (Federal Share) will be placed on this award until the Phase I Engineering and Design products for FEMA Region III Environmental Historic Preservation is received for review. Once the products are approved by FEMA Region 111, this portion of the Federal Share will be released to the Virginia Department of Emergency Management for project completion. ARTICLE IL PROJECT DESCRIPTION The Recipient shall perform the work described in the application package and made a part of these Grant Agreement Articles. ARTICLE III.PERIOD OF PERFORMANCE The period of performance shall be September 24, 2020 through September 23, 2023. All costs must be incurred during the period of performance, including pre-award costs. ARTICLE IV. AMOUNT AWARDED This Grant Award is for the administration and completion of an approved Pre-Disaster Mitigation project. Funds approved under this Grant Agreement may not be used for other purposes. If costs exceed the amount of FEMA funding approved,then the Recipient shall pay the costs that are in excess of the approved budget. The approved budget for this Grant Award is shown in the Cost Review Section of the grant application. The Recipient shall follow regulations found in Title 2 Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards"Super Circular" [which superseded 44 CFR Pan 13, 2 CFR Part 215, and Office of Management and Budget(OMB) Circulars A-21, A-50, A-87, A-89, A-102, A-I 10, A-122, and A-133 as of December 26,2014, for awards made under major disaster declarations declared on or after that date; or for non-disaster awards made on or after that date],Title 2 CFR Part 170, Reporting Subaward and Executive Compensation—Appendix A to Part 170— Award Term (see ARTICLE VII. TERMS AND CONDITIONS), and the Hazard Mitigation Assistance Guidance to implement this Grant Agreement. ARTICLE V. COST SHARE The cost-share requirement for this award is 23% Federal and 77%non-Federal. The cost-share for PDM is governed by 42 USC § 5133, Section 203(h), of the Stafford Act: a. Small, impoverished communities may receive a Federal cost-share of up to 90% of the total cost to implement eligible PDM activities. b. The PDM program offers up to 75% Federal cost-share to all other applicants and sub-applicants for mitigation activities. FED NON ERA SUBGRAN FEDERAL NON TOTAL L FERE FEDERAL SUBGRANT4 RAL TITTLE SHARE SHARE GRANT SHA SEAR RE E% Toim of Victovie PDMC-PJ-03-VA-2019- Gcncmroc $26,91300 $8,97100 $35,88400 75% 25% 012 for Sewer Pump Smtion Cammonwe alth of PDMC-PL-03-VA-2012 Vitginm $225.00000 $75,00000 $300.00000 75% 25% 001 Harald Mingatn, Plan D ale Alva Assistance City of PDMC-PI-03-VA-2019- Dandle 002 Apple $150,000.00 $50,000.00 $200.00000 75% 25% Branch Watershed Engincenng Stndy 2019 Local PDMC-PL-03-VA-2019- Strategic $262.50000 $87.50000 $350.00000 75% 25% 003 Micron, Application Resilient Infranructur e-Loudomt PDMC-P}03-VA-2019- Water $10,00090000 $70225,73200 $80,22573'_00 12% 88°% 005 Community Water Storage Pto ea Town of Vinton Acquisition PDMC-PJ-03-VA-2019- and $67421700 $224.73900 $898956.00 75% 25% 006 Dernit n or Pleodprone rliec Ons of Raaooke Acquisition ot5 ResidartA PDMC-PI-03-VA-2019- 009 Properties/ $3b71,316 $1,22331200 $4,895.088 75^/0 25% Wc0and Crcauan (PDM) Cary of Roanoke- Acquisition PDMC-PI-03-VA-2019- ofIRL S3.5771962W $1,192,65400 $4,990.616.00 75% 25% 010 Property and Stream Restoration (PDM) Ca,of Hopewell PDMC-Pl-03-VA-2019- Cattail $840]5000 $280,25000 $1,121,00000 75% 25% 011 Creek Stailication 2019 DRU PDMC-PL-03-VA-2019- Strategic $261.51300 $87.17100 $348,68400 75% 25% 007 Planning Application PUMC-11-03-Vn 2019- Roanoke 008 Angms.loan $573,93000 $191,31000 $765,24000 75% 25% D Hnhancemen tof PDMC-PL-03-VA-2019- Landslide 013 HazardRisk $137,073 00 $45.691,00 $192,764.00 75% 25% lnfcarol o, in the 1JPDC Pon S2Qd01,174.00 513,692,790.00 594,093,964.00 22% 79% PDMC-MC-03-VA-2019- PDM 2019 E2.0'Y1,18200 $!92,39499 $2,769.576.00 014 Management 75% 25% Cos¢ 322,478,356.00 $7d,385,184.00 $96,863,540.00 23% )7% ARTICLE VI. FEMA OFFICIALS FEMA officials are as follows: The Project Officer shall be an official at the FEMA Regional Office who will be responsible for the monitoring of the activities as described in the application. The Project Officer is: Tanya Graham-Simms The Assistance Officer is the FEMA official who has full authority to negotiate, administer and execute all business matters of the Grant Agreement. The Assistance Officer is: Regeane Frederique ARTICLE VII.TERMS AND CONDITIONS The specific terms and conditions of this agreement are as follows: Federal Funding Accountability and Transparency Act: The Federal Funding Accountability and Transparency Act(FFATA) of 2006(2 CFR Part 170) requires Recipients to report certain information about themselves and their first-tier Subrecipients for each Federal award of$25,000 or more awarded on or after October I, 2010. (See attached APPENDIX A to Part 170-Award term). ASSURANCE COMPLIANCE: The certifications signed by the Recipient in the application relating to maintenance of a Drug- Free Workplace (44 CFR Part 17, Subpart F) and New Restrictions on Lobbying(44 CFR Part 18) apply to this grant agreement and are incorporated by reference. Prohibition on Using Federal Funds. The Recipient understands and agrees that it cannot use any Federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of FEMA. Compliance with Program Guidance. The Recipient agrees that all use of funds under this Grant Agreement will be in accordance with the Hazard Mitigation Assistance Guidance at the time of the application. BUDGET REVISIONS: The Recipient shall follow prior approval requirements for budget revisions found in 2 CFR § 200.308. Transfer of funds between total direct cost categories in the approved budget shall receive the prior approval of FEMA when the Federal share of the award exceeds the simplified acquisition threshold and the cumulative transfers among those direct cost categories exceed ten percent of the total budget. If a Recipient estimates that it will have obligated funds remaining after the end of the performance period, the Recipient must report this to the FEMA Regional Office at the earliest possible time and ask for disposition instructions. Acceptance of Post Award Changes In the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, Recipients will be notified of the changes in writing. Once notification has been made,any subsequent drawdown of additional funds will indicate the Recipient's acceptance of the changes to the award. CLOSEOUT: Reports Submission: Per 2 CFR Part 200, when the appropriate grant award performance period expires,the Recipient shall submit the following documents within 90 days: (1) a final Financial Report; (2) final Program Performance Report; (3) an inventory of equipment purchased under each grant's funds; (4) an inventory of Federally-owned property; and (5)other required documents specified by program regulation. Report Acceptance: FEMA shall review the Recipient reports, perform the necessary financial reconciliation, negotiate necessary adjustments between the Recipient and FEMA's records, and close out the grant in writing. Record Retention: Records shall be retained for 3 years (except in certain rare circumstances) from the date the final Federal Financial Report for project completion as certified by the Recipient is submitted to FEMA in compliance with 2 CFR Part 200 and Section 705 of the Stafford Act(42 U.S.C. § 5205). CONSTRUCTION PROJECT REQUIREMENTS: 1. Acceptance of Federal funding requires the Recipient and any Subrecipients to comply with all Federal, state and local laws prior to the start of any construction activity. Failure to obtain all appropriate Federal, state and local environmental permits and clearances may jeopardize Federal funding. 2. Any change to the approved scope of work will require re-evaluation by FEMA for Recipient and Subrecipient compliance with the National Environmental Policy Act and other laws and Executive Orders. 3. If ground disturbing activities occur during construction,the Recipient and any Subrecipients must ensure monitoring of ground disturbance and, if any potential archaeological resources are discovered, the Subrecipient will immediately cease construction in that area and notify the Recipient and FEMA. COPYRIGHT: The Recipient is free to copyright any original work developed in the course of or under this Grant Agreement. FEMA reserves a royalty-free, nonexclusive and irrevocable right to reproduce, publish or otherwise use, and to authorize others to use the work for Government purposes. Any publication resulting from work performed under this agreement shall include an acknowledgement of FEMA financial support and a statement that the publication does not constitute an endorsement by FEMA or reflect FEMA views. COST SHARE: The Recipient shall follow cost-sharing requirements mandated by program guidance and statute, and in compliance with 2 CFR § 200.306. Cost-share funding shall be available with the approval of each grant. Period of Performance extensions shall not be approved for delays caused by lack of cost-share funding. ENFORCEMENT: FEMA enforcement remedies shall be processed as specified in 2 CFR §§ 200.338-200.342, and for acquisitions, as specified in 44 CFR § 80.19(e), when the Terms and Conditions of this Grant Agreement are not met. EQUIPMENT/SUPPLIES: The Recipient must comply with the regulations listed in 2 CFR Part 200 and must be in compliance with state laws and procedures. FUNDS TRANSFER: No transfer of funds to agencies other than those identified in the approved Grant Agreement shall be made without prior approval of FEMA. INSURANCE: In compliance with 42 U.S.C. § 4012a(a), when financial assistance is approved for acquisition or construction purposes within the Special Flood Hazard Area(SFHA), flood insurance shall be maintained for the life of the property regardless of transfer of ownership for any properties. PAYMENT: Recipient shall be paid using the FEMA Payment and Reporting System (PARS), provided Recipient maintains and complies with procedures for minimizing the time between transfer of funds from the US Treasury and disbursement by the Recipient and Subrecipients. The Recipient commits itself to: 1) initiating cash drawdowns only when actually needed for its disbursement; 2) timely financial reporting per FEMA requirements, using the SF-425; and 3) imposing the same standards of timing and amount upon any Subrecipient. Subrecipients must comply with the same payment requirement as the Recipient and must comply with the requirements specified in the Recipient's subaward Agreement. DUPLICATION OF PROGRAMS: FEMA will not provide assistance under its programs for activities that FEMA determines another Federal program has a more specific or primary authority to provide. FEMA may disallow or recoup amounts that duplicate funding from other authorities. DUPLICATION OF BENEFITS: Hazard Mitigation Assistance(HMA) funds cannot duplicate or be duplicated by funds received by or available to Applicants, Subapplicants, or project or planning participants from other sources for the same purpose, such as benefits received from insurance claims, other assistance programs (including previous project or planning grants and subawards from HMA programs), legal awards, or other benefits associated with properties or damage that are or could be subject of litigation. Because the availability of other sources of mitigation grant or loan assistance is subject to available information and the means of each individual Applicant, HMA does not require proof that other assistance (not including insurance) has been sought. However, it is the responsibility of the property owner to report other benefits received, any applications for other assistance, the availability of insurance proceeds, or the potential for other compensation, such as from pending legal claims for damages. relating to the property. Amounts of other grants, loans or other assistance designated for the same purpose as HMA funds, if received, may be used to reduce the non-Federal cost-share. Where the property owner has an insurance policy covering any loss to the property which relates to the proposed HMA project, the means are available for receiving compensation for a loss or, in the case of increased cost of compliance(ICC), assistance toward certain mitigation projects. FEMA will generally require that the property owner file a claim prior to the receipt of HMA funds. NON DISCRIMINATION: The program must be administered in an equitable and impartial manner, without discrimination on the grounds of race, color, religion,nationality, sex, age, or economic status. The program complies with Title VI of the 1964 Civil Rights Act and other applicable laws. All applicants/Recipients/pass-through entities must comply with Title VI, including State and local governments distributing Federal assistance. Applicants/Recipients and Subapplicants/Subrecipients will ensure that no discrimination is practiced. Applicants must consider fairness, equity, and equal access when prioritizing and selecting project subapplications to submit with their application. Subapplicants and Subrecipients must ensure fairness, equity and equal access when consulting and making offers of mitigation to property owners that benefit from mitigation activities. CHANGES IN SCOPE OF WORK: Requests for changes to the scope of work(SOW) after award are permissible as long as they do not change the nature or total project cost of the activity, properties identified in the subapplication,the feasibility and effectiveness of the project, or the benefit cost ratio. Requests must be supported by adequate justification from the applicant in order to be processed. The justification is a description of the proposed change, a written explanation of the reason or reasons for the change; an outline of remaining funds available to support the change; and a full description of the work necessary to complete the activity. All approvals will be at FEMA's discretion, and there is no guarantee that SOW changes will be approved. PERFORMANCE PERIODS: All grant award activities, including all projects and/or activities approved under each subaward, shall be completed within the time period prescribed and authorized on the obligating documents. All costs must be incurred within the approved performance period. EXTENSIONS: Requests for time extensions to the Period of Performance will be considered but will not be granted automatically and must be supported by adequate justification submitted to the Regional Office in order to be processed. This justification is a written explanation of the reason or reasons for the delay; an outline of remaining funds available to support the extended Period of Performance; and a description of performance measures necessary to complete the activity. Without justification, extensions requests will not be processed. Financial and Performance reports must be current in order for a time extension to be considered. RECOUPMENT OF FUNDS: PEMA will recoup mitigation planning grant funds for grants that do not meet the deliverable criteria of an adopted, FEMA-approved mitigation plan by the end of the performance period. RECOVERY OF FUNDS: The Recipient will process the recovery of assistance paid to Subrecipients processed through error,misrepresentation,or fraud or if funds are spent inappropriately. Recovered funds shall be submitted to FEMA as soon as the funds are collected, but no later than 90 days from the expiration date of the appropriate grant award agreement. All fraud identifications will be reported to the FEMA Inspector General's office. The Recipient agrees to cooperate with investigation conducted by the FEMA Inspector General's office. REFUND,REBATE, CREDITS: The Recipient shall transfer to FEMA the appropriate share, based on the Federal support percentage,of any refund, rebate,credit or other amounts arising from the performance of this agreement, along with accrued interest, if any. The Recipient shall take necessary action to effect prompt collection of all monies due or which may become due and to cooperate with FEMA in any claim or suit in connection with amounts due. REPORTS: Federal Financial Reports (SF-425): The Recipient shall submit the Federal Financial Report(FFR, SF-425)within 30 days of the end of the first Federal quarter following the initial Grant Agreement. The Recipient shall submit quarterly FFRs thereafter until the grant ends. Reports are due on January 30, April 30, July 30, and October 30. A report must be submitted for every quarter of the period of performance, including partial calendar quarters, as well as for periods where no grant activity occurs. Future awards and fund drawdowns may be withheld if these reports are delinquent. Program Performance Reports(SF-PPR): The Recipient shall submit the Program Performance Reports (SF-PPR) within 30 days of the end of each quarter. The Regional Administrator may waive the initial report. The Recipient shall submit quarterly PPRs thereafter until the grant ends. Reports are due on January 30, April 30, July 30, and October 30. PPRs shall report the name, completion status, expenditure, and payment-to-date of each approved activity/subaward award under the Grant Award. Final Reports: The Recipient shall submit a final FFR for project completion, as certified by the Recipient,and PPR, 90 days after the end date of the performance period. TERMINATION: The Recipient, Subrecipient, or FEMA may terminate grant award agreements by giving written notice to the other party at least seven(7)calendar days prior to the effective date of the termination. All notices are to be transmitted via registered or certified mail, return receipt requested. The Recipient's authority to incur new costs will be terminated upon the date of receipt of the notice or the date set forth in the notice. Any costs incurred up to the earlier of the date of the receipt of the notice or the date of termination set forth in the notice will be negotiated for final payment. Closeout of the Grant Agreement will be commenced and processed as prescribed under Article VII. ARTICLE VIII. GOVERNING PROVISIONS The Recipient and any Subrecipients shall comply with all applicable laws and regulations. A non- exclusive list of laws and regulations applicable to PDM grants is attached hereto for reference only. The Recipient and any Subrecipients shall also be bound by the Hazard Mitigation Assistance Guidance. Applicable Statutes and Regulations Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended, 42 U.S.C. 5121 et seq. 44 CFR Part 80-Property Acquisition and Relocation for Open Space 44 CFR Part 9-Floodplain Management and Protection of Wetlands 2 CFR Part 200-Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 44 CFR Part 201 31 CFR Part 205-Rules and Procedures for Efficient Federal-State Funds Transfers 2 CFR Part 170,Reporting Subaward and Executive Compensation—Appendix A to Part 170 —Award Term (attached) 48 CFR Subpart 31.2 (Federal Acquisition Regulation) DEPARTMENT OF HOMELAND SECURITY (DHS) STANDARD TERMS AND CONDITIONS 2020 The FY 2020 DHS Standard Terms and Conditions apply to all new Federal financial assistance awards funded in FY 2020. The terms and conditions of DHS financial assistance awards Flow down to subrecipients,unless an award term or condition specifically indicates otherwise. The United States has the right to seek judicial enforcement of these obligations. Assurances, .i1mbn6stratly,Re,,rernimbs.Cost Principle,.Representations d Certifications DHS financial assistance recipients must complete either the Office of Management and Budget(OMB) Standard Form 424B Assurances—Non-Construction Programs or OMB Standard Farm 424D Assurances—Construction Programs as applicable. Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office(DHS FAO)may require applicants to certify additional assurances. Applicants are required to fill out the assurances applicable to their program as instructed by the awarding agency. Please contact the DHS FAO if you have any questions. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2 Code of Federal Regulations(C.F.R.)Part 200, and adopted by DHS at 2 C.F.R. Part 3002, DHS Soacllie AcknGwIedUBplanfa and Assurances All recipients, subreclpients, successors.transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts,documents, information,facilities,and staff. 1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS. 2. Recipients must give DHS access to,and the right to examine and copy, records, accounts,and other documents and sources of information related to the federal financial assistance award and permit access to facilities, personnel,and other individuals and information as may be necessary,as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely,complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, data collection,and evaluation requirements, as prescribed by law or detailed in program guidance. 5. Recipients of federal financial assistance from DHS must complete the DHS Civil Rights Evaluation Tool within thirty(30)days of receipt of the Notice of Award or, for State Administenng Agencies, thirty(30)days from receipt of the DHS Civil Rights Evaluation Tool from DHS or its awarding component agency. Recipients are required to provide this information once every two(2)years, not every time an award is made. After the initial submission for the first award under which this term applies, recipients are required to provide this information once every two(2)years if they have an active award,not every time the award is made. Recipients should submit the completed tool, including supporting materials to C'v IR ahtsEvaluation®hg.dhs.gov.This tool clarifies the civil rights obligations and related reporting requirements contained in the DHS Standard Terms and Conditions. Subreicpients are not required to complete and submit this tool to DHS. The evaluation tool can be found at hllp //www dhs g /o bl f /dhs-evil-ri ht al ation-tool. 6.The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient identifies steps and a timeline for completing the tool. Recipients should request extensions by emailing the request to C v IR ahtsEvaluation(oDha.dhs.gov prior to expiration of the 30-day deadline. Standard Terms&Conditions Acknowledgment of Federal Recipients must acknowledge their use of federal funding when issuing Funding from DHS statements,press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal '.. funds. Activities Conducted Abroad Recipients must ensure that project activities carried on outside the United Slates '.. are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits,or approvals are obtained. Age Discrimination Act of 19751 Recipients must comply with the requirements of the Age Discrimination Act of 1975, Public Law Number 94-135(1975)(codified as amended at Title 42 U.S. ; Code S 6101 at sea.),which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Americans with Disabilities i Recipients must comply with the requirements of Titles I, ll, and III of the j Act of 1990 Amencans with Disabilities Act, Pub. L. No. 101-336(1990)(codified as amended at 42 U.S.C. 1111112101 12213),which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems,places of public accommodation, and certain testing entities. Best Practices for i Recipients who collect personally identifiable infonnabon(PII)are required to Collection and Use of have a publicly available privacy policy that describes standards on the usage Personally Identifiable '.. and maintenance of old they collect. DHS defines PII as any information that Information(Pit) permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template '.. as useful resources respectively. '.. Civil Rights Act of 1964—This Recipients must comply wth the requirements of Tide VI of the Civil Rights Act of VI 1964(codified as amended at 42 U S C.6 2000d at set.),which provides that no person in the United States will, on the grounds of race, color,or national origin, be excluded from participation in,be denied the benefits of,or be subjected to discrimination under any program or activity receiving federal financial i.. assistance. DHS implementing regulations for the Act are found at 6 C.F. R. Part 21 and 44 G.F.R. Part 7. Civil Rights Act of 1968 Recipients must comply with Title VIII of the Civil Rights Act of 1968 Pub L 90- 284,as amended through Pub. L. 113-x,which prohibits recipients from discriminating in the sale, rental,financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race,color, national origin, religion,disability, familial status, and sex(see 42 U S C b 3601 at sea.), as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., '.. the public and common use areas and individual apartment units(all units in buildings with elevators and ground-door units in buildings without elevators) be designed and constructed with certain accessible features(See 24 C.F.R. Part 100 Subpart D). Copyright Recipients must affix the applicable copyright notices of 17 U S C. 66 401 or 402 and an acknowledgement of Government sponsorship(including award number) to any work first produced under federal financial assistance awards. Debarment and Suspension Recipients are subject to the non-procurement debarment and suspension '.. '.. regulations implementing Executive Orders(E.O.) 12549 and 12689, and 2 C.F.R. Part 180. These regulations restrict federal financial assistance awards, subawards,and contracts with certain parties that are debarred,suspended, or '.. ',. otherwise excluded from or ineligible for participation in federal assistance programs or activities. Drug-Free Workplace Recipients must comply with drug-free workplace requirements in Subpart B(or :. Regulations Subpart C, if the recipient is an individual)of 2 C.F.R. Part 3001,which adopts i.. the Government-wide implementation (2 C F R Part 182)of sec.5152-5158 of ',.. the Drug-Free Workplace Act of 1988(41IJ S C S6 8101-8106). Duplication of Benefits Any cost allocable to a particular federal award provided for in 2 GFR Part 200 Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies,to avoid restrictions imposed by federal statutes, regulations,or f e d e r a l f i n a n c i a l a s s i s t a n c e a w a r d terms and conditions', or for other reasons. However, these prohibitions would not preclude recipients from shifting casts that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award teams and conditions. Education Amendments of Recipients must comply with the requirements of Title IX of the Education 1972(Equal Opportunity in Amendments of 1972, Pun. L. 92-318(1972)(codified as amended at 20 U.S.C. 6 Education Act)—Tire IX 1681 at sea.),which provide that no person in the United States will, on the basis of sex,be excluded from participation in, be denied the benefits of,or be subjected to discrimination under any educa0onal program or activity receiving federal financial ' assistance. DHS implementing regulations are codified at 6 C.F.R. Pan 17 and 44 C.F.R. Part 19 Energy Policy and Recipients must comply with the requirements of the Energy Policy and Conservation': Conservation Act '.. Act, Pub. L.94-163(1975)(codified as amended at 42 U S C 6 6201 at secs which contain polices relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. of Freud Civil Remedies g 3729-3733) which prohibitithe submission oalse or fraudulentlaims for payment o; False Claims Act and Progra P PYrequirements the federal Government. (See 31U S C_§.3801-3812 which details the administrative remedies for false claims and statements made) Federal Debt Status All recipients are required to be non-delinquent in their repayment of any '.. '.. federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments (See OMB Circular A- 129,) ',.. Federal Leadership an Recipients are encouraged to adopt and enforce policies that ban text messaging Reducing Text Messaging while drying as described in E . 13513, including conducting initiatives described in ',. while Driving Section 3(a)of the Order when on official government business or when performing '.. any work for or on behalf of the federal government. Fly America Act of 1974 Recipients must comply with Preference for U.S. Flag Air Can ers (air carriers ',. holding certificates under 49 U.S.C. 5 41102)for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974(49 U.S.C.S 40118)and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942. Hotel and Motel FireSafety In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990 '.. Actof1990 (15U.S.C.62225a). recipients in ust ensu re that all conference meeting, convention,or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire ',,. Prevention and Control Act of 1974,(codified as amended at 15 U.S.C.b 2225). Recipients must comply whin the Title VI of the Civil Rights Act of 1964(42 U.S.C. 62000d el sea)prohibition against discmmmation on the basis of !; Limited English Proficiency , national origin,which requires that recipients of federal financial assistance (Civil Rights Act of 1964, Title take reasonable steps to provide meaningful access to persons with limited V0 I English proficiency(LEP)to their programs and services. Far additional assistance and information regarding language access obligations,please refer to the DHS Recipient Guidance'. httP 4/wwwAltsooviguidance Published-help-department- rtedom ti -P 'd -mean ngful- access-people-limited and additional resources on mitril/www.lepric Lobbying Prohibitions ', Recipients must comply with 31U.S C 6 1352,which provides that none of the funds provided under a federal financial award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with any federal action related to a federal award or contract,including any extension,continuation, renewal, amendment,or modification. '.. National Environmental Policy'1, Recipients must comply with the requirements of the National Environmental Policy Act Act of 1969 Pub L 91-190 it 970) Environmental Policy Act 42 U.S.C'64321 at seq.(NEPA)and the Council on Environmental Quality (CEQ)Regulations for Implementing the Procedural Provisions of NEPA, which requires recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy,to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social,economic, and other needs of present and future generations of Americans. Nondiscrimination in Matters It is DHS policy to ensure the equal treatment of faith-based organizations in Pertaining to Faith-Based social service programs administered or supported by DHS or its component Organizations ',. agencies, enabling those organizations to participate in providing important social '.. services to beneficianes. Recipients must comply with the equal treatment ' ' policies and requirements contained in 6 C.F.R. Part 19 and other applicable statutes,regulations and guidance governing the participation of faith-based ' '.. organizations in individual DHS programs. Non-Supplanting Requirement Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non- federal sources. Notice of Funding Opportunityi All instructions,guidance, limitations, and other conditions set forth in the Notice Requirements of Funding Opportunity(NOFO)for this program are incorporated hereby '.. reference in the award terms and conditions. All recipients must comply with any such requirements set forth in the program NOFO. Patents and Intellectual Recipients are subject to the Sayh-Dole Act 35 U.S.C.§200 at seq,unless Property Rights otherwise provided by law. Recipients are subject to the specific requirements governing the development, reporting,and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R.§401.14. Procurement of Recovered States,political subdivisions of states.and their contractors must comply with Materials Section 6002 of the Solid Waste Disposal Act, P u b . L . 8 9 -2 7 2 ( 1 9 6 5 ) ( c o d i f i e d as amended by the Resource Conservation and Recovery Act 42 U S,C. 6 6962.)The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency(EPA)at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of '.. competition. Rehabilitation !, Recipients must comply with the requirements of Section 504 of the Act of 1973 '.. Rehabilitation Act of 1973, Pub. L 93-112(1973), (codified as amended at 29 '.. ',. U.S.C.§794,) which provides that no otherwise qualified handicapped individuals in the United States will,solely by reason of the handicap,be excluded from participation in,be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. '.. Reporting of 1. General Reporting Requirements Matters Related If the total value of the recipient's currently active grants,cooperative to Recipient agreements, and procurement contracts from all federal awarding agencies Integrity and exceeds$10,000,000 for any period of time during the period of Performance performance of this federal award, then the recipients during that period of ', '.. time must maintain the currency of information reported to the System for Award Management(SAM)that is made available in the designated integrity and performance system(currently the Federal Awardee Performance and Integrity Information System (FAPIISI about civil,criminal, or administrative proceedings described in paragraph 2 of this award term and condition. This is a statutory requirement under Pub. L. 110-417 §872, as amended 41 U.S.C. § 2313. As required by Pub.L 111-212, § 3010, all '.. information posted in the designated integrity and performance system on or after April 15,2011,except past performance reviews required for federal procurement contracts,will be publicly available. j 2. Proceedings about Which Recipients Must Report i Recipients must submit the required information about each proceeding that: j a. Is in connection with the award or performance of a grant, cooperative . ........._....__.......... agreement, or procurement contract from the federal government, j . . b Reacherlits final disposition during the most recent five-year period; and '.. c. One or more of the following'. '.. 1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and condition', 2) A civil proceeding that resulted in a finding of fault and liability and ',. payment of a monetary fine,penalty, reimbursement, restitution, or damages of$5,000 or more; '. 3) An administrative proceeding, as defined in paragraph 5,that resulted in a finding of fault and liability and the recipient's payment of either a monetary fine or penalty of$5,000 or more or '.. reimbursement, restitution, or damages in excess of$100,000, or 4) Any other criminal,civil, or administrative proceeding if. a) It could have led to an outcome described in this award term and condition', b) It had a different disposition arrived at by consent or '.. compromise with an acknowledgment of fault on the recipient's part) and c) The requirement in this award tens and condition to disclose information about fie proceeding does not conflict vdlh applicable laws and regulations. 3. Reporting Procedures '.. Recipients must enter the information that SAM requires about each proceeding described in paragraph 2 of this award term and condition in the SAM Entity Management area. Recipients do not need to submit the '.. information a second time under financial assistance awards that the recipient received if the recipient already provided the information through SAM because it was required to do so under federal procurement contracts that the recipient was awarded. 4. Reporting Frequency During any period when recipients are subject to the main requirement in paragraph 1 of this award term and condition, recipients must report proceedings information through SAM for the most recent five-year period, either to report new information about any proceeding(s)that recipients have not reported previously or affirm that there is no new information to report. Recipients that have federal contract, grant, and cooperative agreement i.. awards with a cumulative total value greater than$10,000,000 must disclose semiannually any information about the criminal,civil, and administrative proceedings. 5. Definitions For the purpose of this award term and condition'. '.. a.Administrative proceeding: means a norr idol process that is adjudicatory in nature to decide of fault or liability(e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings,and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the federal and state level but only in connection with performance of a federal contract or grant.It does not include audits,site visits,corrective plans, or inspection of deliverables It. Conviction:means a judgment or conviction of a criminal offense by any court of competent jurisdiction,whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere. '.. c. Total value of cuffently active grants, cooperative agreements, and procurement contracts includes- 1)Only the federal share of the funding under any federal award with a '.. recipient cost share or match;and 2)The value of all expected funding increments under a federal award ',, and options,even if not yet exercised. Reporting 1.Reporting of first-tier subawards. Subawards and Executive a.Apphcabiffty. Unless the recipient is exempt as provided in paragraph 4 of '.. Compensation this award term,the recipient must report each action that obligates$25,000 or more in federal funds that does not include Recovery funds(as defined in Section 1512(a)(2)of the American Recovery and Reinvestment Act of 2009, Rub.L.111-5)for a subaward to an entity(See definitions in paragraph 5 of this award term). b. Where and when to report. 1) Recipients must report each obligating action described in paragraph 1 of '.. this award term to the Federal Funding Accountability and Transparency Act Subaward Reporting Svstem(FSRS.) '.. 2) For subaward information, recipients report no later than the end of the '.. month following the month in which the obligation was made. For example, if the obligation was made on November 7, 2016,the obligation must be reported by no later than December 31, 2016. c. What to report.The recipient must report the information about each obligating action that the submission instructions posted at htm.//www.hr,Rov. '.. 2.Reporting Total Compensation of Recipient Executives. '. a.Applicability and what to report Recipients must report total compensation foreach of the five most highly compensated executives for the preceding '.. ',. completed fiscal year, if— ',. 1)The total federal funding authorized to date under this award is$25,000 or more, 2) In the preceding fiscal year, recipients received— ',. '... a)80 percent or more of recipients'annual gross revenues from federal procurement contracts(and subcontracts)and federal financial assistance subject to the Federal Funding Accountability and Transparency Acl(Transparency Act),as defined alt C.F.R. 170.320 (and subawards);and ',. '.. b)$25,000,000 or more in annual gross revenues from federal procurement contracts(and subcontracts)and federal financial assistance subject to the Transparency Act, as defined at 2 CFA,R.170.320 (and subawards);and '.. c)The public does not have access to information about the compensation of the executives through periodic reports filed under ',. Section 13(a)or 15(d)of the Securities Exchange Act of 1934 15 U,S.C. 78m1.).]Bold))or Section 6104 of the Internal Revenue Code of 1986. (See the U.S. Security and Exchange Commission total compensation filings athttp://www.see.gov/answers/execomp.htm.to determine if the public has access to the compensation information.) b. More and when to report. Recipients must report executive total ',. compensation described in paragraph 2.aof this award term: - 1)As part of the recipient's registration profile at https,//www.sam.e0v. . ........ .... .... .... . 2)By the end of the month following the month in which this award is made, and annually thereafter. 3.Reporting of Total Compensation of Subrecipienl Executives. '.. a.Applicability and what to report. Unless recipients are exempt as provided in paragraph 4.of this award term.for each first-tier subrecipient under this '.. award, recipients shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if- 1 In the subrecipient'a preceding fiscal year,the subrecipient received— a)80 percent or more of its annual gross revenues from Federal procurement contracts(and subcontracts)and Federal financial assistance subject to the Transparency Act, as defined at 2 C.F.R. 170.320(and '.. subawards)',and b)$25,000,000 or more in annual grass revenues from Federal procurement contracts(and subcontracts),and federal financial assistance subject to the Transparency Act(and subawards)',and c)The public does not have access to information about the compensation '.. of the executives through periodic reports filed under Section 13(a)or '.. 15(d)of the Securities Exchange Act of 1934(15 U.S.C.78m(a),78o(d)) or Section 6104 of the Intemal Revenue Code of 1986.(See the U.S. '.. Security and Exchange Commission total compensation filings athttp:INv .sec.gov/answers/exewmp.htm.to determine if the public has access to the compensation information.) b. Where and when to report Subrecipients must report subrecipient '.. executive total compensation described in paragraph 3.a.of this award term'. 1)To the recipient '. 2)By the end of the month following the month during which recipients make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year(i.e., between October 1 and 31),subrecipienls must report any required compensation ', '.. information of the subrecipient by November 30 of that year. 4.Exemptions If,in the previous tax year, recipients had gross income,from all sources, under$300,000,then recipients are exempt from the requirements to report'. a. Subawards, and It.The total compensation of the five most highly compensated executives of any subrecipient. 5.Definitions For purposes of this award term: a. Entity means all of the following, as defined in 2 G.F.R. Part 25: 1)A governmental organization,which is a state, local government, or Indian ''.... tribe. 2)A foreign public entity. 3)A domestic or foreign nonprofit organization. 4)A domestic or foreign for-profit organization. 5)A federal agency,but only as a subrecipient under an award or subaward to a non-federal entity. b. Executive: means officers, managing partners, or any other employees in management positions. c. Subaward'.means a legal instrument to provide support for the performance '.. of any portion of the substantive project or program for which the recipient received this award and that the recipient awards to an eligible subrecipient. 1)The term does not include recipientsprocurement of property and services needed to carry out the project or program. '.. 2)A subaward may be provided through any legal agreement, including an agreement that a recipient or a subrecipient considers a contract. '.. d. Subrecipient means an entity that. 1)Receives a subaward from the recipient under this award and 2)Is accountable to the recipient for the use of the federal funds provided by the subaward. e. Total compensation: means the cash and noncash dollar value earned by the executive during the recipient's or subrecipienfs preceding fiscal year and ',. includes the following(See 17 C.F.R. §229,402(c)(2))1)Salary and bonus. 2)Awards ofstock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial ',. Accounting Standards No. 123(Revised 2004)(FAS 123R),Shared Based Payments. 3)Earnings for services under non-equity incentive plans.This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives and are available generally to '.. all salaried employees. 4) Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. 5)Above-market earnings on deferred compensation which is not tax- qualified. 6) Other compensation, if the aggregate value of all such other compensation(e.g.severance, termination payments,value of life insurance paid on behalf of the employee,perquisites or property)for the executive ',. exceeds$10,000. SAFECOM Recipients receiving federal financial assistance awards under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants __. j including provisions on technical standards that ensure and enhance interoperable communications. Terrorist Financing Recipients must comply with E.O. 13224 and U.S. law that prohibit transactions with,and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws. Trafficking Victims Protection Trafficking in Persons. Act of 2000(TVPA) 1.Provisions applicable to a recipient that is a private entity. a. Recipients,the employees, subrecipienls under this award, and subrecipienlsemployees may not- 1) Engage in severe forms of trafficking in persons during the period the award is in effect. 2)Procure a commercial sex act during the period that the award is in effect. 3) Use forced labor in the performance of the award or subawards under the award. b. DHS may unilaterally terminate this award,without penalty, if a recipient or a subrecipient that is a private entity— i.. 1) Is determined to have violated a prohibition in paragraph i.a of this award term,or 2)Has an employee who is determined by the agency official authorized to terminale the award to have violated a prohibition in paragraph 1.a of this ',. award term through conduct that is either— a)Associated with performance under this award', or b)Imputed to recipients or subrecipients using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2('.F.R.11ml 180,"OMB Guidelines to Agencies on Government-wide Debarment and Suspension(Nonprocurement),"as ',. implemented by our agency at 2 C.F.R. Part 3000. 2.Provision applicable to recipients other than a private entity. i.. DHS may unilaterally terminate this award without penalty, if a subrecipient ',.. that is a private entity— a, Is determined to have violated an applicable prohibition in paragraph 1.a of this award term', or b. Has an employee who is determined by the agency official authorized to terminate the award to have violated an applicable prohibition in paragraph 1.a of this award term through conduct that is either— 1)Associated with performance under this award;or I 2)Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 C.F.R. Part 180,"OMB Guidelines to Agencies on Government-wide '.. Debarment and Suspension(Nonprocurement),"as implemented by our agency at 2 C.F.R. Part 3000. '.. 3.Provisions applicable to any recipient. a. Recipients must inform DHS immediately of any information received from ',. any source alleging a violation of a prohibition in paragraph 1.a of this award term. b. It is OHS'a right to terminate unilaterally that is described in paragraph i.b or 2 of this section: !. 1)Implements NPA, Section 106(g)as amended by 22 U.S.C.7104(g)), and ......................... ..... - 2)Is in addition to all other remedies far noncompliance that are available to us under this award. c. Recipients must include the requirements of paragraph 1.a of this award term in any subaward made to a private entity. 4.Definitions. For the purposes of this award term: a.Employee'. means either'. 1)An individual employed by a recipient or a subrecipient who is engaged in the performance of the project or program under this award, or 2)Another person engaged in the performance of the project or program '.. under this award and not compensated by the recipient including,but not limited to, a volunteer or individual whose services are contributed by a third party as an in-kind contribution toward cost sharing or matching , requirements b. Forced labor means labor obtained by any of the following methods:the recruitment, harboring,transportation, provision,or obtaining of a person for '.. '.. labor or services,through the use of force,fraud,or coercion for the purpose of subjection to involuntary servitude, peonage,debt bondage, or slavery. c. Private entity means any entity other than a state, local government, Indian tribe,or foreign public entity, as those terms are defined in 2 C.F.R.§ 175.25. It includes'. '., 1)A nonprofit organization,including any nonprofit institution of higher education, hospital, or tribal organization other than one included in the definition of Indian tribe at 2 C.F.R. § 175.25(b). 2)A for-profit organization. ',. d. Severe forms of trafficking in persons, commercial sex act, and coercion are defined in NPA Section 103,as amended in 22 U.S.C.§7102. Universal Identifier 1. Requirement for System for Award Management and System of Award Management Unless the recipient is exempted from this requirement under 2 C.F.R.§ (SAM) SAM u the recipient must maintain the currency of their information the SAM until the recipient submits the foal financial report required under lois award or receive the final payment,whichever is later.This requires that the '.. recipient review and update the information at least annually after the initial registration,and more frequently if required by changes in the recipient's information or another award term. '.. 2. Requirement for unique entity identifier If recipients are authorized to make subawards under this award,they: a. Must notify potential subrecipients that no entity(see definition in paragraph 3 of this award is")may receive a subaward from the recipient unless the entity has provided its unique entity identifier to the recipient. ',. It,May not make a subaward to an entity unless the entity has provided its '.. unique entity identifier to the recipient. 3. Definitions '.. For purposes of this award term: ', '.. a. System forAward Management(SAM):means the federal repository into which an entity must provide information required for the conduct of business as a recipient.Additional information about registration procedures may be found on SAM.gov. If. Unique Entity Identifier(UEI). means the identifier required for SAM i.. registration to uniquely identify business entities. c. Entity means all of the following, as defined at 2 C.F.R. Part 25, Subpart C: I A governmental organization,which is a state, local government, or ,. ',. Indian Tribe; 2)A foreign public entity; 3)A domestic or foreign nonprofit organization; 4)A domestic or foreign for-profit organization; and ',. 5)A federal agency, but only as a subrecipient under an award or ',. subaward to a non-federal entity. J. Subawards means a legal instrument to provide support for the performance of any portion of the substantive project or program for which a recipient received this award and that the recipient awards to an eligible subrecipient 1)The term does not include the recipient's procurement of property and '.. services needed to carry out the project or program. (See 2 C.F.R. § 200.330.) 2)A subaward may be provided through any legal agreement, including an agreement that a recipient considers a contract. e. Subrecipient means an entity that: 1)Receives a subaward from the recipient under this award;and 2)Is accountable to the recipient for the use of the federal funds provided by the subaward. USA Patriot Act o12001 Recipients must comply with requirements of Section 817 of the Unrtmg antl '.. Strengthening Amenca by Proitichng Appropriate Tools Required t Intercept and '.. Obstruct Terrorism Act(USA PATRIOT Act),which amends 18 U S C 66 175- 175c. Use of MHS Seal,Logo and Recipients must obtain permission from their DHS FAO prior to using the DHS Flagsi seal(s),logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United Stales Coast Guard seal,logo, crests or reproductions of flags or likenesses of Coast Guard officials. Whistleblower Protection Act 1 Recipients must comply with the statutory requirements for whistleblower ' protections(if applicable)at 10 U.S.0 6 2409,41 U.S.C.4712, and 10 US.C. 62324,41 U.S.C.664304 and 4310. Appendix A to Part 170—Award term I. Reporting Subawards and Executive Compensation. a. Reporting of first-tier Subawards. 1. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that obligates $25,000 or more in Federal funds that does not include Recovery funds (as defined in section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009, Pub. L. 111-5) for a subaward to an entity (see definitions in paragraph e. of this award term). 2. Where and when to report. i. You must report each obligating action described in paragraph a.1. of this award term to http.'//www.fsrs.gov. ii. ii. For subaward information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.) 3. What to report. You must report the information about each obligating action that the submission instructions posted at http:/Avww.fsrs.gov specify. b. Reporting Total Compensation of Recipient Executives. 1. Applicability and what to report. You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year, if— i. the total Federal funding authorized to date under this award is $25,000 or more; ii. in the preceding fiscal year, you received— A. 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and B. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.) 2. Where and when to report. You must report executive total compensation described in paragraph b.1. of this award term: i. As part of your registration profile at http://www.ccr.gov. ii. By the end of the month following the month in which this award is made, and annually thereafter. c. Reporting of Total Compensation of Subrecipient Executives. 1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for each first-tier subrecipient under this award, you shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if— i. in the subrecipient's preceding fiscal year, the subrecipient received— A. 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and B. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and ii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http.11www,sec.govlanswerslexecomp.htm.) 2. Where and when to report. You must report subrecipient executive total compensation described in paragraph 0. of this award term: L To the recipient. ii. By the end of the month following the month during which you make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and 31), you must report any required compensation information of the subrecipient by November 30 of that year. d. Exemptions. If, in the previous tax year, you had gross income, from all sources, under$300,000, you are exempt from the requirements to report: i. Subawards, and ii. The total compensation of the five most highly compensated executives of any subrecipient. e. Definitions. For purposes of this award term: 1. Entity means all of the following, as defined in 2 CFR Part 25: L A Governmental organization, which is a State, local government, or Indian tribe; ii. A foreign public entity; iii. A domestic or foreign nonprofit organization; iv. A domestic or foreign for-profit organization; V. A Federal agency, but only as a subrecipient under an award or subaward to a non-Federal entity. 2. Executive means officers, managing partners, or any other employees in management positions. 3. Subaward: i. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. ii. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec. _ .210 of the attachment to OMB Circular A-133, "Audits of States, Local Governments, and Non-Profit Organizations"). iii. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient considers a contract. 4. Subrecipient means an entity that: i. Receives a subaward from you (the recipient) under this award; and ii. Is accountable to you for the use of the Federal funds provided by the subaward. 5. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)): i. Salary and bonus. ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. iii. Earnings for services under non-equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. V. Above-market earnings on deferred compensation which is not tax- qualified. vi. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. 0511812021 FEDERAL EMERGENCY MANAGEMENT AGENCY REG 01 16:34.15 RECORD OF ENVIRONMENTAL CONSIDERATION (REC) Project PDMC-PJ-03-VA-2019-010(0) Title: City of Roanoke-Aud istion of the Ramada Inn at RL Property NEPA DETERMINATION Non Compliant Flag: No EA Draft Date: EA Final Date: EA Public Notice Data: EA Panel Level: CATER EIS Notice of Intent EIS ROD Date: Comment Project is for the acquisition and demolition of one commercial property located in the City of Roanoke: Ramada Inn(2 Structures),1927 Franklin Rd,Roanoke,VA 24014.-to larl-0511312021 110430 GMT CATEX CATEGORIES Catex Category Code Description Selected 'c3 (-n3)Federal Assistance for Property Acquisition and Demolition,Federal Yes assistance for the acccaul on of properties and the associated demolition and removal when the acquisition is from a willing seller,the assistance is solely for the purposes of financial compensation for the acquisition,and the land Is deed restricted E open space,recreational,wildlife habitat,or wetland uses in perpetuity.The CATEX does not apply to subsurface uses of acquired properties,or acquired properties with encumbrances or easements authorizing current or future subsurface uses that are not allowable and compatible with open space.This CATEX covers actions associated with the determination of program aIigibilily.This CATEX does not cover Federal assistance actions that involve acquisition for the purpose of construction or development at a site in the acquired property.The Use of eminent domain is explicitly excluded from the CATEX EXTRAORDINARY Extraardlnary Circumstance Code Description Selected? No Extraordinary Circumstances were selected ENVIRONMENTAL LAW/EXECUTIVE ORDER Environmental Lawl Comment Executive Order Status Description Clean Air Act)CAA) Completed Project will not result In permanent air emissions-Review concluded Coastal Bather Resources Act Completed Project isinot on oredarea connected to CBRA Unit (CERA) concluded Clean Water Act(GWA) Completed Project would not affect any water of the U.S. -Review concluded l zone Coastal Zone Management Act Completed Project is not located and does not affect a in zone rea ne area (CZMA) Review concluded NOTE:All times are GMT using a 24-Four clock. Page 1 of 4 9511812021 FEDERAL EMERGENCY MANAGEMENT AGENCY REC-01 16:34'.15 RECORD OF ENVIRONMENTAL CONSIDERATION(REC) Project PDMC-PJ 03-VA-2019-010(0) This:City of Roanoke-Acquistion of the Ramada Inn at RL Property Environmental Law/ Comment Executive Order status Description Executive Order 11988- Completed Located In floodplain or effects on Project is for the removal of two commercial Flootlplains floodplainiflood levels structures located within the flocdplain.- todari-051 11 27.02 GMT Completed Beneficial Effect on Floodplain OccupancyNalues-Review concluded Executive Order 11990- Completed No effects on wetlands and project outside Wetlands wetlands-Review concluded Executive Order 12898- Completed Low income or minority population in or near Environmental Justice for Low project area Income and Minority Populations Completed No disproportionately high and adverse impact on low Income or minority population- Review concluded Endangered Species Act(ESA) Completed Listed species and/or designated critical The project is within range of the Roanoke habitat present In areas affected directly or Logperch.The project will demolish. Indirectly by the federal action commerical property over 200 ftfrom the Roanoke roar.See associated project condition and attached species conclusion table.- tadamso2-0 5113/20 21 1122:07 GMT Completed No effect to species or designated critical habitat(See comments for justification)- Review concluded Farmland Protection Policy Act Completed Project does not affect designated prime or (FPPA) unique farmland-Review concluded Fish and Wildlife Coordination Completed Project does not affect,control,or modify Act(FWCA) waterwaylbody of water-Review concluded Migratory Bird Treaty Ad(MBTA) Completed Project located within a flyway zone Completed Project does not have potential to take migratory birds-Review concluded Magnuson-Stevens Fishery Completed Project not located In or near Essential Fish Conservation and Management Habitat-Review concluded Act(MSA) National Historic Preservation Act Completed Applicable executed Programmatic Per consultation letter dated 09.282020.FEMA (NHPA) Agreement(enter date In comments). determined this undertaking to result in No Historic Proposes Affected, NOTE:All times are GMT using a 24-hour clock. Page 2 of 4 0511812021 FEDERAL EMERGENCY MANAGEMENT AGENCY REC-01 16:34:16 RECORD OF ENVIRONMENTAL CONSIDERATION(REC) Project PDMC-PJ-03-VA-20IM10(0) Title:City of Roanoke-Acquisition of the Ramada Inn at RL Property Environmental Law/ Execrate.Ord., Status Description Comment The VA SHPO concurred with this finding on 10.2].2020.-Iszebar-0511312021 12:0107 GMT Completed Building or strodure 50 years or older or listed on the National Register In the project area and activity not exempt from review Completed Determination of No Historic Properties Alkali (FEMA firdinglSHPO/fHPO come urenice attached)-Review concluded Completed Project affects only previously disturbed ground-Review concluded Resource Conservation and Completed Review conducted Seecondition.-ladarl-051131202111:25SB Recovery Ad,all Solid Waste GMT Disposal Act(RCRA) Wild and Scenic Rivals Act Completed Project is not along and does not affect Wild (WSR) and Scenic River-Review mndudetl CONDITIONS Special Conditions required on Implementation of Projects: The project location is within range of an ESA listed aquatic species.Proper erosion and sedimentation coniml measures should be Implemented during construction activities In order to prevent con off Into the nearby water way.Work in water activities Sould not lake place.If these conditions cannot be met EHP should be notified t0 allow for coordination with the U.S.Fish and Wildlife Shervice. Source of condition:Endangered Species Act(ESA) Monitoring Required'. No Applicant is responsible for determining the presence of hazardous or toxic materials.This may include,but Is not limited to,propane cylinders,sand blasting residue,discarded paints and shivered,cleaning chemicals,containers of pesticides,lead acid batteries,items containing chlorofluorocarbons(CFCs),used oil filters and motor oil,antl unlabeled tanks or containers.Applicant is responsible to handle,manage and oppose of hazardous or toxic materials In accordance with stale and federal requirements. Source of condition'.Resource Conservation and Recovery Act,aka Solid Waste Monitoring Required: No Disposal Act(RCRA) Standard Conditions: Any change to the approved scope of work will require re-evaluation for compliance wit NEPA and other Laws and Executive Orders. This review does not address all federal,state and local requirements.Acceptance of federal funding requires recipient to comply with all federal,state and local laws.Failure to obtain all appropriate federal,stale and local environmental pera is and resources may jeopardize federal funding. NOTE:All limes are GMT using a 24-hour dock. Page 3 of 4 ovtarzozl FEDERAL EMERGENCY MANAGEMENT AGENCY REG-01 16:34:16 RECORD OF ENVIRONMENTAL CONSIDERATION(REC) Project PDMG-PJ-03-VA 2019-010(0) Title:City of Roanoke-Aoquistion of the Ramada Inn at RL Property If ground disturbing activities occur during constmction,applicant will monitor ground commerce and If any potential archeological resources are discovered,will immediately cease construction in that area and notify the State and FEMA. Page 4 of 4 NOTE:All made are GMT using a 24-hour clock. IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The I"day of November, 2021. No. 42193-110121. A RESOLUTION adopting the Repetitive Loss Area Analysis Plan for communities with over 50 repetitive loss properties that have not been mitigated;and authorizing the City Manager or his designee to take such action as may be needed to implement and administer such Plan. WHEREAS,the Repetitive Loss Area Analysis Plan is a new requirement for communities with over 50 repetitive loss properties that have not been mitigated for areas that have or are expected to experience repeated losses from flooding; and WHEREAS,the Repetitive Loss Area Analysis Plan must be adopted for the City to remain at a Class 7 in the Community Rating System Program, allowing citizens a 15%discount on NFIP flood insurance premiums. THEREFORE,BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby approves and adopts the Repetitive Loss Area Analysis Plan for 2021,referred to above and in the City Council Agenda Report dated November 1, 2021. 2. The City Manager,or his designee,is hereby authorized to take such further actions as may be needed to implement and administer such Plan. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 1, 2021 Subject: Adoption of CRS Program Plan - Repetitive Loss Area Analysis 2021 Background: The City is committed to protecting citizens and their property from floods, as well as taking actions that reduce flood insurance rates for citizens. As such, the City participates in the voluntary Community Rating System (CRS) Program. Participation in this additional National Flood Insurance Program (NFIP) program gives citizens discounts on flood insurance premiums. The City of Roanoke is currently a class 7 in the CRS Program, which provides a 15% discount on flood insurance premiums for properties in Special Flood Hazard Area (SFHA) and a 5% premium reduction in Non-SFHA for City residents. A Repetitive Loss Area Analysis (RLAA) is a new CRS requirement for communities with over 50 repetitive loss properties that have not been mitigated. The RLAA is a mitigation plan for areas that have or are expected to experience repeated losses from flooding. During this analysis, detailed building information is collected through desktop analysis and field visits to develop an understanding of the exact causes of repetitive flood damage at those sites. There are six required steps to conduct a RLAA: 1 . Contact property owners 2. Contact other agencies 3. Collect data 4. Consider mitigation alternatives 5. Document the findings 6. Approval by City Council 7. Annual Evaluation The goal of this effort is to provide options for mitigation tailored to each repetitive loss area that could include small projects to be undertaken by homeowners or larger projects that the City could apply for grant funding to implement; as sometimes mitigation projects require a collective effort from local, state, and federal agencies to implement. The results of the repetitive loss analysis will include a review of potential approaches for property protection measures and drainage improvements where feasible. The RLAA will also assist City staff in planning and prioritizing future mitigation projects. Each year, the plan can be updated with new projects or as new information is gathered by staff and citizens living and working in the repetitive loss areas. Considerations: The RLAA is a new CRS requirement for communities with over 50 repetitive loss properties that have not been mitigated. Further, this RLAA plan must be adopted by City Council for the City to remain at a Class 7 in the CRS Program, allowing citizens a 15% discount on NFIP flood insurance premiums. Recommended Action: Adopt the Repetitive Loss Area Analysis, by resolution, as required for the CRS Program to remain at Class 7. ti1GL�L.h� � �11�v ft✓ Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager W. Brent Robertson, Assistant City Manager for Community Development Mark Jamison, P.E., Director of Public Works Ian Shaw, P.E., AICP, Stormwater Division Manager Leigh Anne Weitzenfeld, MNR, Water Quality Administrator 2 7. ry I���IIJ9wl Protect the life you 've built . 1 ll 1 . • Table of Contents What is a Repetitive Loss Area Analysis? ....................................................................5 How is Repetitive Loss defined?..............................................................................6 The City of Roanoke's Repetitive Loss List...............................................................7 The Required Steps to Conducting, Adopting, and Evaluating a Repetitive Loss Area Analysis ..................................................................................................................7 Other Study Considerations......................................................................................13 Equity ...................................................................................................................13 Identifying and Evaluating Capital Projects at the Watershed Level ......................15 WalnutStreet Gauge.............................................................................................15 RoanokeRiver ..........................................................................................................18 WatershedMap....................................................................................................18 Aerial Way Drive SW (RR-1) ..................................................................................19 Cleveland Ave., Campbell Ave., 18th St., to Chapman Ave. (RR-2)..........................22 Kerns Ave SW and 8th St. SW (RR-3) ......................................................................24 HamiltonTerrace (RR-4)........................................................................................26 PiedmontPark Area (RR-5) ...................................................................................27 4" St. SE and Albemarle Ave. SE (RR-6) .................................................................30 PetersCreek .............................................................................................................32 WatershedMap....................................................................................................32 Cove Rd. NW and Lancelot Lane NW (PC-1)...........................................................33 LonnaDrive. NW (PC-2).........................................................................................34 MeadowbrookRd. NW (PC-3) ................................................................................35 Peters Creek Rd. NW & North Rd. NW (PC-4) ........................................................38 Peters Creek Rd. NW & Longwood Ave. NW (PC-5) ...............................................40 WestsideBlvd. (PC-6)............................................................................................41 21 Page LickRun ....................................................................................................................43 WatershedMap....................................................................................................43 Brooklyn Drive NW &Aspen St. (1-11-1) ..................................................................44 SyracuseAve. (LR-2).............................................................................................45 TinkerCreek .............................................................................................................47 WatershedMap....................................................................................................47 Liberty Road/Williamson Area (TC-1)....................................................................48 BarnhardtCreek .......................................................................................................50 WatershedMap....................................................................................................50 Craven's Creek Road from Crestmoor Drive to Deyerle Road (BC-1)......................51 MurdockCreek .........................................................................................................54 WatershedMap....................................................................................................54 ClaraAve to Knollwood Rd (MD-1)........................................................................55 MudlickCreek...........................................................................................................57 WatershedMap....................................................................................................57 Beverly Blvd. SW at Grandin Road SW ..................................................................58 EdgewoodRd. (MDL-2) .........................................................................................60 OreBranch ...............................................................................................................62 WatershedMap....................................................................................................62 FranklinRoad (OB-1).............................................................................................63 MurrayRun ..............................................................................................................65 WatershedMap....................................................................................................65 RossLane (MR-1) ..................................................................................................66 BrandonRoad near Towers (MR-2).......................................................................67 Hortons Branch Watershed.......................................................................................69 WatershedMap....................................................................................................69 Cove Rd. NW and Aspen St. NW (HB-1) .................................................................70 3 ) Page AspenSt. NW (HB-2).............................................................................................71 Forest Park Blvd. NW (HB-3) .................................................................................73 Understanding Your Property's Risk .........................................................................76 The City of Roanoke's Floodplain Ordinance .........................................................76 How important is Flood Insurance?.......................................................................78 Thinking About Your Individual Risk & Investment Over A 30 Year Mortgage .......80 RiskRating 2.0 ......................................................................................................81 Homeowner Resources.............................................................................................82 AppendixA...............................................................................................................84 4 ) Page What is a Repetitive Loss Area Analysis? Background The City of Roanoke participates in the National Flood Insurance Program (NFIP).The NFIP is a Federal program to mitigate flood losses through sound,community-based building and zoning ordinances and to provide access to affordable,federally backed flood insurance protection for property owners. Flooding is the most common natural hazard in the United States and causes more damage and deaths than most other natural hazards combined. This is also the most common natural disaster in the Roanoke Valley.The Flood of 1985 is the flood of record and what many flooding events are measured against. However, smaller floods also contribute to the nation's and to localities' repetitive flood problems. Often called "nuisance flooding," these low-level floods can be the result of inadequate drainage or localized stormwater problems such as ponding of water, poor drainage, clogged culverts or drains, obstructed drainage ways, sewer backup, overbank flow from a ditch or small stream, or even from a homeowner's filling in a drainage swale. For many repetitively flooded properties,these smaller floods represent most or all of the flood insurance claims paid on a building. The City is committed to protecting citizens and their property from floods, as well as taking actions that reduce flood insurance rates for citizens. As such,the City participates in the voluntary Community Rating System (CRS) Program. Participation in this additional NFIP Program gives citizens discounts on flood insurance premiums.The City of Roanoke is currently a class 7 in the CRS Program,which provides a 15%discount on flood insurance premiums for properties in Special Flood Hazard Area (SFHA)and a 5%premium reduction in Non-SFHA for City residents.This discount should be itemized on your flood insurance invoice if you have purchased flood insurance. Purpose A Repetitive Loss Area Analysis (RLAA) is a mitigation plan for areas that have or are expected to experience repeated losses from flooding. During this analysis, detailed building information is collected through desktop analysis and field visits to develop an understanding of the exact causes of repetitive flood damage at those sites. The repetitive loss analysis will evaluate the following property level data elements: • Property Card Report from the City's Office of Real Estate Valuation • Building permit records for mitigation projects • Structure and site elevation information (elevation certificates if available) 51 Page • City construction and maintenance projects related to storm drainage and flooding • Potential projects identified in City Watershed Master Plans • Building code/floodplain development regulations when suggesting mitigation projects • Historical flood event information(when events occurred,amount of damage to property,etc.) The goal of this effort is to provide options for mitigation tailored to each repetitive loss area that could include small projects to be undertaken by homeowners or larger projects that the City could apply for grant funding to implement; as sometimes mitigation projects require a collective effort from local, state,and federal agencies to implement.The results of the repetitive loss analysis will include a review of potential approaches for property protection measures and drainage improvements where feasible. How is Repetitive Loss defined? Under the National Flood Insurance Program's Community Rating System, a repetitive loss property is any insurable building for which two or more claims of more than $1,000 were paid by the National Flood Insurance Program (NFIP) within any rolling ten-year period since 1978 (the year at which consistent claims data collection began). For example, a building with paid NFIP claims of more than $1,000 in 1979 and again in 1980 is considered a repetitive loss property until that building's flood problem is mitigated. However, a 1000 in 1994 and building with paid NFIP claims of more than$ , again in 2013 would not be a repetitive loss property since more than 10 years elapsed between the first and second losses. Severe repetitive loss (SRL) properties are another class of repetitive loss. These properties, defined under the 2004 Flood Insurance Reform Act, are those buildings that either have four or more claims of$5,000 or more,or have at least two claims that cumulatively exceed the building's value. FEMA is required by the Act to define SRL properties for multi-family buildings. This subset of SRL properties also includes non-residential buildings that meet the same criteria as for 1-4 family properties.The flood insurance on these properties is serviced by FEMA through a Special Direct Facility and not by individual Write Your Own insurance companies. A repetitive loss designation runs with a building even if ownership of the building changes. The repetitive loss designation for a building will remain on a community's list even after the insurance policy has lapsed, has been terminated,or the building's risk has been mitigated. 6i Page The City of Roanoke's Repetitive Loss List The City of Roanoke maintains and updates its repetitive loss data annually.Maintaining this data helps our community accurately identify the repetitive flooding problems and appropriate mitigation measures.At a minimum, data includes the property address, dates of claims, amount of each claim, and the current insured and/or previous owners name. The Repetitive Loss list is protected by the Privacy Act of 1974.All information on the Repetitive Loss list is kept confidential. For this reason,this report will cover Repetitive Loss Areas, which consist of multiple properties and there are no Privacy Act restrictions on publishing aggregate data.A property owner may be included in a Repetitive Loss Area but has never experienced flooding. Although most repetitive loss properties are in the Special Flood Hazard Area (SFHA) or floodplain, a property can be susceptible to localized flooding or drainage issues that cause water damage and result in flood claims. The Required Steps to Conducting, Adopting, and Evaluating a Repetitive Loss Area Analysis The RLLA is a five step planning process.The following steps outline the requirements for the RLLA. Step One:Contact property owners Notify all properties in the identified repetitive loss area(s) that a project is beginning that will investigate flood damage and recommend mitigation solutions. Property owner's participation in analyzing hazards and recommending solutions is essential. For this reason, a survey was included in the letter mailed to all owners and/or residents included in the Repetitive Loss Areas. Letters were mailed on 5.25.21 to all property owners as well as the physical address of those properties that appear to be rental properties. A survey was included for residents and/or owners to fill out with specific information that may be helpful to the Floodplain Manager.Twenty nine completed surveys were received by the 6.30.21 deadline. Samples of the letter and the survey are enclosed in Appendix A. Step 2.Contact other agencies Agencies and organizations that have plans, studies,or reports that may discuss the causes of flooding must be contacted during the planning process,whether they are outside the community or within it. Each agency, organization, or department must be cited in the analysis along with the type of information utilized. 71 Page The following federal, state, and local agencies and organizations were used to collect data for the RLAA.This list includes the data that was used in this RLLA from each agency. • FEMA- FIRM Floodplain Maps and Flood Insurance Study • FEMA -Repetitive Loss Data • CDC -Vulnerability Index Score Website and associated shapefile data • Virginia Department of Housing and Community Development(DHCD)- Opportunity Zones • United States Census Bureau—Census Block Data • Roanoke Alleghany Regional Commission- Hazard Mitigation Plan • Community Rating System -Repetitive Loss Area Analysis Resources • Stormwater Utility-Capital Improvement Projects • Stormwater Utility- Watershed Master Plan Proposed Projects • Stormwater Utility-Floodway Buildings Mapping layer • City of Roanoke- Real Estate GIS Map and Data layers • ESP Associates, Inc.—Roanoke River LOMR—Floodplain Depths, Inundation Mapping Tools • DCR-Virginia Community Flood Preparedness Fund Grant Program Step 3.Collect data Each building in the repetitive loss area must be visited to collect data and make a preliminary determination of repetitive flooding and appropriate mitigation measures. At the building site, numerous factors should be investigated, including but not limited to drainage patterns around the building, location and elevation of the HVAC unit, and the condition of the structure, the foundation, the gutters and downspouts, and nearby drainage ditches and storm drains. Desktop analysis includes looking at elevation and topography, capital improvement projects, base flood elevations&flood depths,floodway buildings,and vulnerability index scores,etc. Step 4.Consider mitigation alternatives This step requires matching the correct mitigation measure with the Flooding problem, based on the data collected and the field visits. Many mitigation measures are available,and multiple options should be considered. There are six FEMA Mitigation Categories: 1. Preventative activities keep things from getting worse.Planning,land acquisition or regulations put in place to reduce development in flood-prone areas. Examples of non-structural preventative projects may include: • More accurate floodplain mapping using LiDAR and including development of depth grids 81 Page • Increased floodplain regulations that manage what can and cannot be done in the SFHA • More stringent building code requirements to protect buildings - • Creating open space areas within areas subject to flood damage to reduce potential for additional damage • Changes to the planning and zoning requirements which could include low density zoning requirements in the floodplain • Maintaining the drainage system to ensure there are no obstructions to the flow • Implementing stormwater management regulations to reduce post-development runoff from building sites • Develop setback requirements 2. Property Protection activities are most often undertaken by property owners on a particular building or can be led by a community on behalf of a property owner(s). Examples of non- structural property protection projects include: • Promotion of flood insurance across the community to make sure those in repetitively flooded buildings in B, C and X-Zones also carry insurance. • Encourage acquisition and/or relocation of a building to eliminate damage from flooding. • Elevate pre-FIRM buildings to at or above the base flood elevation plus any freeboard. • Combined storm and sanitary sewers may require that sewer backup protection measures be implemented. • Retrofitting a building can eliminate low level repetitive flooding. • Elevate damage-prone components, such as the furnace or air conditioning unit. • Dry flood proof the building so water cannot get into it. • Wet flood proof portions of the building so water won't cause damage. • Construct a berm or redirect drainage away from the building. • Maintain nearby streams, ditches,and storm drains so debris does not obstruct them. • Correct sewer backup problems. 3. Natural Resource Protection activities may not directly affect a building that is subject to repetitive flooding, but these measures can help areas by protecting lands from development and keeping property in a natural state. Examples of non-structural natural resource protection projects include: • Preserving natural areas, open space, or restoring areas to a natural state can benefit the quality of a community or local neighborhood. • Protecting wetlands will allow additional storage of floodwaters and provide a recharge of the aquifer system. 91 Page • Protecting streams and the Roanoke River by preserving and restoring riparian buffer and enforce the River and Creek Corridor Overlay and modify as applicable for new and redeveloped areas to protect from stream bank erosion, provide for natural resource function, and protect biological habitat. 4. Structural Projects keep floodwaters away from buildings or an area through a variety of large- scale mitigation projects. These projects are usually undertaken by the local, state, or federal governments or a combination of government entities and not by property owners. Examples of structural projects include: • Building a levee or floodwall between a water course and the area to be protected. • Modifications to channels can bring about reduced Flood damage. • Reservoirs hold water back for a period of time. Floodwaters are stored behind a dam or in a storage or detention basin. Floodwaters can be stored for some time, then released slowly so that the stream or river can handle the flow. • A diversion is a new channel or pipe that moves flood waters away from an existing problem to a new area where there is less of an impact. • Drainage improvements often are described in a local capital improvement program. 5. Public Information activities will not fix the flood problem, but will help to educate property owners about the causes of repetitive flooding and ways they can protect their buildings from damage. These activities are usually undertaken by the local government, but can also be implemented by a regional planning agency, water management district, or other entity. Examples of public information activities include: • Conducting outreach projects including mailings to all properties in the repetitive loss area encouraging the purchase of flood insurance and discussing property protection measures along with sources of financial assistance and where to go to get help. • Enhancing a community's website to provide departmental assistance for property protection advice and assistance. • Working with the real estate community to develop a disclosure program for flooding either by encouraging the use of a local GIS system (which identifies if a building is in the SFHA or is in an area that is subject to Flooding) or by working with the Multiple Listing Service)MLS)to promote disclosure of the flood hazard on MLS forms. 6. Emergency Services measures are more for response and recovery than for mitigation; however, having a fully operational flood threat recognition system and warning system can protect residents and prepare them to make modifications to their building or to encourage action to move their belongings to a higher level or safer location. 101 Page Step 5. Document the findings The findings of the analyses must be documented and a report must be developed for each repetitive loss area.This report is made available to the public. Each report must include: • A summary of the planning process that was followed, including how the property owners were involved • A problem statement of the flood problem with a map of the affected area.The map may show individual properties or parcels, but cannot show which ones are on FEMA's repetitive loss list. • A list or table showing information for each building without property identifiers. • A description of the alternative mitigation measures that were considered forthe repetitive loss area. A comprehensive review must include evaluating the flood protection measures in the sources listed above. • An action plan for the selected mitigation measures that indicates o Who or what agency is responsible for implementation o When the project will be implemented (date,duration,after the next flood,etc.) o How the project will be funded (operating budget,after grant funding is received, etc.) The RLAA draft should be made available to affected property owners for review and comment.After comments are received and revisions are incorporated, the RLAA must be adopted by the local governing body. Step 6.Approval by City Council A resolution is the appropriate method of adoption. Step 7.Annual Evaluation The repetitive loss list should be retrieved from FEMA to provide necessary updates to repetitive loss areas. The evaluation report must review each action item or project by indicating whether a project has been implemented and if there are any recommended changes. •. The report must review each action item (project) by indicating whether the project has been implemented and recommend changes to action item as appropriate. • Only one report is required to cover some or all of the area analyses that were prepared. • The report must be made available to the media,the public, and to all properties(owners and residents)of the repetitive loss areas. • The report must be submitted with the community's annual recertification. o The update will review the flooding and building conditions as well as any changes to FEMA's repetitive loss list or any other circumstances that have changed. This may require that the repetitive loss mapping and projects are updated or revised accordingly. 111Page o The update will be an addendum to the existing report unless significantly new information is available that necessitates a new report. o An annual evaluation report that reviews and updates the five planning steps may qualify as the area analysis update. o The update can qualify as the annual evaluation report for the year in which it was prepared. o The update must be made available to the media and the public, especially to all properties(owners and residents) in all of the repetitive loss areas. 121 Page Other Study Considerations Equity The City of Roanoke's Comprehensive Plan places an emphasis on equity and evaluating city programs and policies for equitable treatment of citizens and removal of barriers that may inhibit the ability of our citizens to be successful in life.The City's annual budgeting process places further emphasis on how city programs can help communities of color, low income individuals, and neighborhoods. For the purpose of this RLAA,the Center for Disease Control and Preventions' [CDC's)Social Vulnerability Index was used to identify communities that may face challenges when it comes to resilience and the ability to overcome and thrive when confronted with stresses that can be caused by natural or human-made disasters.Taking measures to reduce a community's vulnerability can decrease both human suffering and economic losses. The CDC Social Vulnerability Index is based on US Census Data and uses 15 different criteria to create a community's score. The factors used include elements of socioeconomic status, household composition, disability status, minority status, primary language spoken, housing type, and access to private&public transportation.The Cityas a whole is identified by the CDC as a vulnerable community. The scores can also be assessed by Census Tract,which shows some communities in the City as highly socially vulnerable and others as not vulnerable. These scores are being used by the City of Roanoke as an initial metric to assess the socioeconomic vulnerability of populations in repetitive loss areas and as a potential assessment tool to help prioritize efforts to reduce overall flood risk. The following map includes all the individual Repetitive Loss Areas, a map of the SFHA(or floodplain), and the CDC's Social Vulnerability Index. Neighborhoods that are less socially vulnerable are depicted in blue-green with scores of a negative one.Areas increasing in vulnerability are listed in tan to brown with the most vulnerable communities having scores of greater than 1.5. 131Page Ki n B xley Hills oanoke-Blacksburg PC-11 ey Regional Port/Woodrum PC-2' PC-3 Field it Kel \� PC-4 Milli li PC-5 LR-1 Sunset HB-3 H -2 Village ! HB-1 !TC•1 gewood BR-2 PH-6 RR-3 Vinton RR=1 Roanek BC-1RR-9 R-7 Briarcliff w MD-1 RR-6 MR-2 OB-1 MDL-1SRR-5 Rr p�dale i I yi ReCelitive wss aaa: , Flood Hazard Area Seri Food Hazard Area FhMway --1 0.2 PR ANNUL CHANCE FLCCO HA3PRD 1 N Social Wlnerability Index Score Gar City 1r <-1.0(lowest) N ®-1.0-0.0 0 075 1.5 3 0 0.0-1.0 01.0.1.5 Miles 1.5(Hgbest) Clearbrook„ More information can be found online at: https://www.atsdr.cdc.gov/placeandhealth/svi/fact sheet/fact sheet.html i i i I 1 i i 14Page Identifying and Evaluating Capital Projects at the Watershed Level The Stormwater Division is in the process of developing Watershed master plans for the Roanoke River and its tributaries.As part of this effort,the City is using more advanced modeling approaches to assess flood potential and how various projects can mitigate or reduce the impacts of flooding. As these master plans are completed,current capital projects may be replaced with new projects that are more holistic in nature and address broader drainage, flooding, and water quality issues. As such, capital projects that are identified in this study may change over time. As part of this watershed planning process, Repetitive Loss Areas can be specifically assessed and the ranking system should be evaluated to consider weighting projects that help address flooding issues in identified repetitive loss areas. Walnut Street Gauge The Walnut Street Gauge is referenced in the Roanoke River section of the RLAA.This gauge helps City staff including first responders and citizens know the current and projected height or stage the Roanoke River will crest during high flow events. It's also used for recreation enthusiasts to understand when river levels may be too high or too low to navigate safely. The National Weather Service in the Blacksburg Office oversees the Walnut Street Gauge which measures flood stage and velocity of speed of the flowing water. A hydrograph shows how the river level changes over time at a specific location.Links to past and forecast precipitation,river level impact and historical flood information are also included on Walnut Street Gauge weboage. 151 Page ROANOKE RIVER ATROANOKE Universal Mme(UTC) 202 202 202 202 2oz 20z 202 202 202 202 202 Sep 9 Sep 10 Sep 11 Sep 12 Sep 13 Sep 14 Sep 15 Sep 16 Sep 17 Sep 18 Sep 19 9 6.9 8_ 1 Latest observed value: 0.87 ft at 420 PM EDT 14-8eP20Y1. FIootl Stapa is 1DR 57 7- -4.6 6 A Or 3.6 5 28 4- 3- 2- - 3 2 0.5 0.99 ft 1 ;Q9fl 0.1 0 0.0 _1 4m 41pm 44m 4m 4m 4pm 4m 4m 4m 4pm 4pm Thu Fri Sat Sun Mon Tue wed Thu Fri Sat Sun Sep 9 Sep 10 Sep 11 Sep 12 Sep 13 Sep 14 Sep 15 Sep I6 Sep 17 Sep 18 Sep 19 Sltb 71m•(EDT) ---- Graph Created(1:49PM Sep 14,7021) t Observed �Forecast(lamed T03AM Sep 14) For example when the Walnut Bridge gauge measures the following heights there are certain areas that begin to be covered with water. e 2.7 ft.-downstream Wiley Drive low water bridge is flooded.Gates closed to Smith Park e 6 ft- Roanoke River Greenway path below Franklin Rd. bridge begins to flood e 10.5 ft - Roanoke River Greenway in Wasena Park near bridge to Vic Thomas Park begins to flood 161 Page �EFiXF m i � 9 z m 3 Day SREF Potential River Levels az 0 Used to Estimate the Chance of Flooding and the Range of Possible River Levels c Roanoke River at Roanoke 16'i Major Flooding. 16.0 FT --------17.297 14 13.922 12 Moderate Flooding;12,0 FT 10,850 l 10 Minor Flooding 10,0 FT X8,095 B 5,677 'm 6 Action Leveli 6,0 FT 3,617 m 4 1,905 u 2 463 12 PM 12 AM 12 PM 12 AM 12 PM 12M 12 PM 04/68 04/09 04/09 04/10 04130 04/11 0M1 Minor flooding (occurs at a Walnut Bridge Gauge height of 30') is defined as minimal or no property damage, but possibly some publicthreat. Moderate Flooding(occurs at a Walnut Bridge Gauge height of 12')with some inundation of structures and roads near stream. Some evacuations of people and/or transfer of property to higher elevations. Major Flooding(occurs at a Walnut Bridge Gauge height of 16')with extensive inundation of structures and roads.Significant evacuations of people and/or transfer of property to higher elevations. The Roanoke River heights in the following sections all reference the river height as measured by the Walnut Bridge gauge. 171 Page Melrose E W 4 �f . ePa S k��' K Roanoke W�f � 3�sRF. w s' _ Roanoke River Aerial Way Drive SW (RR-1) Floodway Structures 3 Repetitive Loss 2 �hIL '7�Tam Structures r�6 Flood Depth Range(1% 0.31' to 7.64' chance flood) - - Surveys Returned 1 Total Commercial 13 Structuresin Area FEMA Documented 1987, 1985, Flooding Events (RL list) 1983 (survey), 1978 Flooding Summary: 0.�tlltNe l�Neas ' Flooding comes from three different - sources that affects this area: the Roanoke River,Mud Lick Creek,and an unnamed tributary to Mud Lick.The Mud Lick Creek confluence is at the downstream side of the Repetitive Loss Area which can contribute to flooding on a few buildings.Additionally,there is an unnamed tributary to Mud Lick that runs along the Norfolk Southern Railroad that contributes to flooding for buildings between Aerial Way Dr. SW and the NS Railroad under large flooding events due to backflow of the Roanoke River. Back water from the Roanoke River and Mud Lick Creek begins to fill the unnamed tributary at river heights of 17.6'as measured at the Walnut Bridge (water elevations of 924.0). By river height of 18.6' (water elevations of 925.0), back water effects have flooded at least four buildings and spilled out into Aerial Way, as shown in the photo below. 191 Page -� C' ILY Of ROBnOkO Real Time Flood Inundation Application Additionally properties along the Roanoke River boundary begin to see water at the flood stage of 18.6'. At 19.6' two additional buildings have been inundated. At 20.6', ten buildings experience inundation to various degrees. 201 Page By Roanoke River depths of 21.6', all buildings in the repetitive loss area are inundated. In general, flood depths become greater towards the cul-de-sac area. City Consideration for Structures: Ideally overtime this area can be redeveloped with elevated structures or determine if floodproofing is feasible for the commercial buildings. Recommended Property Owner Actions • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising any mechanicals to 2'above the BFE • Consider storing all materials out of the floodplain or be able to move vehicles&other stored materials out of the floodplain when high water events are to predicted to reach at least 18' as measured at the Walnut Bridge Gauge. • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups • Determine if floodproofing is feasible 211 Page Roanoke River Cleveland Ave., Campbell Ave., 18th St., to Chapman Ave. (RR-2) veland Ave., Campbell JJJNhL8th St., to Chapman R-s .Area Overview jr, Floodway Structures 0 Repetitive Loss 1 Structures Flood Depth Range 5'-7.5' (1%chance flood) Surveys Returned 0 Total Commercial 8 Structures in Area Structures w/ 5 Basements FEMA Documented 1985, 1978 Flooding Events (RL unoe to Burd""' list) Rm tlll-icr,sA,eas Flooding Summary: This main threat of flooding is from the Roanoke River to the properties along the river boundary. Although close to the area, Hortons Branch does not impact this area. No Elevation Certificates or Floodproofing Certificates on file. Buildings closest to the Roanoke River begin to be flooded at 17.6' (water elevation of 928.0) at the Walnut Ave. Bridge gauge. Most of the repetitive loss area is inundated at 23.6' (water elevation of 930.0). Capital Improvement Protect: There will be a maintenance capital improvement project to capture stormwater runoff along 19th and will add curbing to the lower section of Chapman. These improvements will route stormwater from Chapman Avenue to Patterson Avenue where it will discharge into Hortons Branch.This project will be built in conjunction with a planned Department of Engineering project in 2022. 221 Page This corridor has the opportunity to become a model of sustainable redevelopment for the City. The Mountain View/Norwich Plan includes long-term redevelopment plans for this area. Recommended Property Owner Actions: ' • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising any mechanicals to 2' above the BFE • Consider storing all materials out of the floodplain, especially materials that contain hazardous materials or could become dangerous to downstream properties if picked up by floodwaters. • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups • Determine if floodproofing is feasible 231 Page Roanoke River Kerns Ave SW and 8th St. SW (RR-3) Floodway Structures 0 Severe Repetitive Loss 1 Structures Flood Depth Range 1.28'-6.69' Vulnerability Index -0.9 Score Surveys Returned 0 Total Structures in 13 Area Residential Homes 9 Commercial Structures 5 Structures w/ 5 � uw�xee ewmlys Basements Repe no "�• FEMA per M Wal Flooding Summary: ( Documented (Per Walnut BridgeThis main threat of flooding is from the Flooding Events Gauge) Roanoke River to the properties along the river AN"-- boundary. There is a small tributary with 2011 7.81' 2005 7.11' headwaters near the cemetery and a channel 2004 17.82' - that passes behind houses along the 1400 2003 15.57' block of Main St. and then curving towards the 1987 18.09' commercial properties along Kerns Ave.where 1986 Not in top 107 events it is piped under a building and discharges into 1985 23.35' the Roanoke River. From the documented flooding events and the corresponding Roanoke River crests recorded by the NWS at the Walnut Ave. bridge, it appears that this area may flood around 7' crest height.This may be due to the River backing up through the conveyance pipe infrastructure and affecting the repetitive loss area from both directions. 241Page Much of the repetitive loss area is inundated when the Walnut Ave. Bridge gauge is at 17.6' (water elevation of 924.0). Capital Improvement Project: The stormdrain system that also conveys the small stream is planned to be upsized from Evergreen Cemetery to Kerns Avenue to reduce flooding north and West of Main Street and to improve road drainage.Additionally,the stream bed will be improved from Main Street to the piped tributary section. This is classified as a major infrastructure project and is in the preliminary design stage.This project is ranked k8 on the list of 215 capital improvement projects.The city has identified this project for VDOT Revenue Sharing funds for Fiscal Years 2027 and 2028. City Consideration for Structures: Overtime,this area can be redeveloped with elevated structures or determine if floodproofing is feasible for the commercial buildings. Recommended Property Owner Actions: • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising any mechanicals to 2'above the BFE • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups • Determine if floodproofing is feasible 251 Page Roanoke River Hamilton Terrace (1111-4) This repetitive loss area is located entirely within the 1%chance floodplain(100-year,Zone AE)and the 0.2%chance floodplain (500-year). Most houses were built circa 1959& 1960 in 1%chance floodplain and 0.2%chance floodplain circa 1910-1926. Houses in 0.2%chance floodplain do not have elevation certificates. Mechanicals, like HVAC appear to be below base flood elevation (BFE) for houses with Elevation Certificates. The Roanoke River Flood Reduction Project constructed from 2005-2011, helps provide additional floodplain capacity storage for high water events up to the 4%chance flood (25 year flood). Floodway Homes 2 Repetitive Loss 4 Homes Flood Depth Range 2.6'-8.43' Vulnerability Index 0.3 r Score Surveys Returned 1 Total Homes in 16 Area Houses with 16 Basements Owner Occupied 8 Potential Rentals 8 lid tnspeR a emidin, Ott B Peutive Lass Areas 261 Page FEMA Documented Historic Crests Flooding SummarV: Flooding Events(RL (Per NWS Walnu Flooding occurs due to proximity of the Roanoke list) Brwse Gauge)g ) River.According to historic crest data provided bythe 2018 16.64' National Weather Service at just upstream at Walnut 2013 14.38' Bridge• flooding in this area can occur at 14'. There 2004 17.82' have been seven documented flooding events for at 2003 15.57' 1992 18.09' least some of the houses in the Hamilton Terrace 1985 23.35' repetitive loss area since 1978. 1978 18.95' City Consideration for Structures: This area is a prime candidate for a FEMA grant to mitigate floodway, structures through acquisition and demolition or relocation if the property owners are interested in participating. Recommended Property Owner Actions: • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising any mechanicals,like HVAC to 2' above the BFE • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups. Roanoke River Piedmont Park Area (RR-5) This repetitive loss area is located entirely within the 1%chance floodplain (100-year,Zone AE). Many homes appear to have mechanicals like HVAC below base flood elevation (BFE). Flooding occurs due to proximity of the Roanoke River. According to historic crest data provided by the National Weather Service at just upstream at Walnut Bridge,flooding in this area can occur at just over 30'. There have been seven documented flooding events for at least some of the houses in the Piedmont Park repetitive loss area since 1978 with floodwater depths ranging from about 2-8' depending on location within the area. 27 1 Page The Roanoke River Flood Reduction Project constructed from 2005-2011, helps provide additional floodplain capacity storage for high water events up to the 4%chance flood(25 year flood).Two homes in this area have taken owner-funded mitigation measures by elevating the structures including HVAC equipment. Floodway Homes 19 Repetitive Loss 14 Homes Flood Depth Range 1.97' —7.86' Vulnerability Index 0.3 _s Score Surveys Returned 0 Total Homes in Area 51 Houses with 33 Basements Owner Occupied 24 Potential Rentals 77 � „ �emamgs pOR rsepetlave joss areas FEMA Historic Crests ' . Flooding Summary: Documented (Per NWS Walnut Bridge , The topography of this area contributes to Flooding Events Gauge) flooding risk.The general area along Piedmont (RL list) Park to Arbutus Ave. SE is bowl-like which 2018 16.64' 2009 10.33' contributes to flooding of property. There is 2004 17.82' only minor stormwater infrastructure in this 2003 15.57' area. Many houses on Arbor Ave.SE were built 1992 18.09' circa 1950,and many are on grade 1985 23.35' _ 1978 18.95' Roanoke River flood waters breach a low point between the south end of Piedmont Park and the Roanoke River Greenway near Laurel St.SE at flood stage 11.6' at the Walnut Ave. Bridge gauge (water elevations of 918.0'). Houses start to be flooded in this area by 13.6'. At flood stage, 15.6' (water elevations of 922.0'), many houses along Arbor are inundated. By 17.6' (water elevations of 922.0'), floodwaters reach beyond Piedmont St. SE and continue to an upstream section of the Roanoke River as shown below. 28 1 Page ►; CtjR.!.Oke Real Time Flood Inundation Application r P S City Consideration for Structures: This area is a prime candidate for a FEMA or Virginia Community Flood Preparedness Fund grant to mitigate floodway structures through acquisition and demolition or relocation. Additionally, all other structures are candidates for elevation or demolition and rebuilding. Recommended Property Owner Actions: • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising any mechanicals, like HVAC to 2'above the BFE • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups. 291 Page Roanoke River 4th St. SE and Albemarle Ave. SE (RR-6) Floodway Structures 0 Repetitive Loss 3 Structures Severe Repetitive Loss 1 Structure Flood Depth Range 4'- 6.85' Surveys Returned 0 Total Commercial 16 Structures in Area M Iospectea Buildings M Rape tisu Los Areas Flooding Summary: This area is very flat and water gets trapped due 2005 7.11' to higher topography on either side. Smaller, 2004 17.82' intense rainfall events may cause flooding due 2003 15.57' to minimal stormwater infrastructure in this 1992 18.09' area. 1985 23.35' Floodwaters begin to inundate Williamson Road in this vicinity at 18.6' by the Walnut Ave. Bridge gauge (water elevation 925'). At flood water depths of 19.6',this repetitive loss area experiences nearly complete inundation. 301 Page City Consideration for Structures: This area is predominately zoned as Light Industrial and much of the area is registered as historic in the National Register. The National Register of Historic Places is the official list of the Nation's historic places worthy of preservation. Ideally, overtime this area can be redeveloped with elevated and/or flood proofed structures or existing historic buildings can be beneficially reused with floodproofing and flood resistant materials. In combination with redevelopment or reuse, additional stormwater infrastructure can be planned to avoid ponding in smaller storm events. This area is also included in the South Jefferson Redevelopment Plan. Recommended Property Owner Actions: • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising any mechanicals to 2'above the BFE • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups. • Determine if floodproofing is feasible 311 Page gP ' 1ii�4i z `• Sunset Village � ' M.., ell Ip Way w --cj .g,GiT , 4 ^y y �HW YM, Peters Creek Cove Rd. NW and Lancelot Lane NW (PC-1) Floodway Structures 2 Repetitive Loss 3 Structures Flood Depth Range(1% 0.35' to ,+t >!F _ P 1 chance flood) 2.43' - c Vulnerability Index 0.7 f s e Score Surveys Returned 0 4t Total Structures in Area 12 �n FEMA Documented 1989, 1985 Flooding Events(RL list) k '" L' Flooding Summary: 1 ' Peters Creek is subject to flash floods due to the watershed topography. a �r� ea aiea��s Flood depths appear to be deeper � RBpeG4ne LOss A'eas towards Cove Road and become more moderate moving downstream. This area is primarily zoned as RMF: Residential Multi-Family. In the Repetitive Loss Area, there are 11 structures in the 1% chance floodplain (100 year, Zone AE) and 5 structures in the 0.2%floodplain (500 year, Zone X). Recommended Property Owner/Resident Actions: • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising any mechanicals to 2' above the BFE • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups • Consider floodproofing measures for first floor apartments • Maintain renters flood Insurance coverage • Move vehicles to higher ground during high water events 331 Page Peters Creek Lonna Drive. NW (PC-2) Lonna Drive NW Area Overview �' 000" '. Floodway Homes v� W.- i Repetitive Loss 1 ,�+ � � s Homes 53 �y Flood Depth Range Structure 1.09' (1%chance flood) above BFE Vulnerability Index 0.7 `� y Score •�, - R .r Surveys Returned Total Structures in 11 -.. Area Structures w/ 7 Basements FEMA Documented 2019, 2018 " Flooding Events (RL list) ��soarca emiaire: Flooding Summary: This tributary to Peters Creek is subject to flash floods due to the watershed topography. There are 1 residential structures in the 1% chance floodplain (100 year, Zone AE) and 2 structures in the 0.2% chance Floodplain (500 year, Zone X). The immediate repetitive loss issue in this area appears to be from basement water infiltration. City Consideration for Structures: This area may be considered for a FEMA or Virginia Community Flood Preparedness Fund grant to mitigate basement infiltration. Recommended Property Owner/Resident Actions: • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising any mechanicals to 2'above the BFE • Maintain flood insurance policies for property structure and contents • Research and implement basement waterproofing techniques. • Install back-up valves as applicable to prevent sewer backups 341 Page • Maintain owners/renters flood insurance coverage • Move vehicles to higher ground during high water events • Do not drive over Flooded roadways and bridges even in smaller flood events. Peters Creek Meadowbrook Rd. NW (PC-3) Meadowbrook Road NW Area Overview Floodway Homes 8 Repetitive Loss 14 A 1 Homes Flood Depth Range 0.65'-4.75' ; (1%chance flood) Vulnerability Index 0.7 Score Surveys Returned 7 i9 Total Structures in 42(3 Area commercial properties) Structures w/ 41 Basements Documented 2018, 1993, Flooding Events from 1985 Surveys r�.aee 9u1anW FEMA Documented 1989, 1985 Flooding Events(RL list) Flooding Summary Peters Creek is subject to flash floods due to the watershed topography. Flood depths generally increase towards the downstream section. There are 35 residential structures in the 1% chance floodplain (100 year, Zone AE) and 2 structures (1 residential and 1 commercial) in the 0.2% chance floodplain(500 year,Zone X). 351 Page City Consideration for Structures: This area is a prime candidate for a FEMA or Virginia Community Flood Preparedness Fund grant to mitigate floodway structures through acquisition and demolition or relocation. Additionally, all other structures are candidates for elevation or demolition and rebuilding. In 2019, the City submitted a PDM Grant for acquisition and demolition of five floodway homes. Additionally, the grant requested funds to remove the artificial fill on the parcel downstream of Meadowbrook and Laura Roads and create a wetland area and neighborhood amenity. By removing this fill, preliminary floodplain modeling show a reduction of base flood elevations for 13 property owners (as shown in the graphic below).A neighborhood stakeholder meeting will be held to provide additional information and allow for feedback from residents that will further inform and guide project development. 36 1 Page fel ZONE AE i 117 u . — P� Ilei F � 5512 1944 3 ' 1532 � ZONEX� ZONE % 922 1916 �G'n l1910 1„ 1.2M fRa 1506 ZONE AE }32},, • EX a 720 ZONE AE. ZONE AE sn m:.a Fwoaq.. Ming!\nn ryq n5 � (� - FMA ROANOKE I FlaaOxMe�Dhealen � �m � LJ µ MM i 37 Recommended Property Owner/Resident Actions: • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising any mechanicals to 2' above the BFE • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups • Maintain renters flood insurance coverage • Move vehicles to higher ground during high water events • Do not drive over flooded roadways and bridges, like Northwood Drive,even in smaller Flood events. Peters Creek Peters Creek Rd. NW & North Rd. NW (PC-4) Floodway Structures 6 Repetitive Loss 2 Structures Flood Depth Range(1% 5.35'- chance flood) 10.91' Vulnerability Index 0.7 Score Surveys Returned 0 Total Structures in Area 9 FEMA Documented 2019, Flooding Events (RL list) 2018, 2013, 1989, 1985, 117 m:oma e�neoq: 1978 aevnmve L.Area: 381 Page 1 Floodina Summary: Peters Creek is subject to flash floods due to the watershed topography.There are 6 commercial structures in the floodway and 3 additional commercial structures in the 1%chance floodplain (100 year). City Consideration for Structures: This area is a prime candidate for a FEMA or Virginia Community Flood Preparedness Fund grant to mitigate floodway structures through acquisition and demolition or relocation. At least one business has closed due to flooding in this area.Of concern to water quality and potential damages downstream during flooding, is the car repair business located in this repetitive loss area, a legally nonconforming use under the City's zoning ordinance and associated flood plain regulations.Additionally, at least one privately owned building has a connected structure that is dangerously close to an eroding stream bank. Capital Improvement Prosect: A project is proposed at the 1600 block of Peters Creek and North Rd.to upsize the existing system and relocate new inlets at ponding locations and recreate the roadside ditch along North Rd. to maximize runoff capture.This project is ranked 86''out of 215 total capital improvement projects.This project is in the preliminary design phase and no project date has been established yet. Recommended Property Owner/Resident Actions: • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising any mechanicals to 2'above the BFE • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups • Move vehicles to higher ground during high water events so they do not become a danger for structures downstream or water quality threats. 391 Page Peters Creek Peters Creek Rd. NW & Longwood Ave. NW (PC-5) Peters Creek Rd. NW & rlk Longwood Ave. NW Area Overview Floodway t Structures Repetitive Loss Structures — -- Flood Depth Range 1.26'-9.95' (1%chance flood) Vulnerability Index 1.3 Score i - Surveys Returned 4 Total Structures in 26 Area FEMA Documented 1994, Flooding Events (RL 1987, list) 1978 ; •- �} �' p Survey 2020, 2019, " Documented 2018, 2017 >, Basement Flooding msceaee emiamys Events Repetitive Loss Areas Floodin¢Summary: Peters Creek is subject to flash floods due to the watershed topography.Additionally in the area is a stormwater drainage issue.There are 2 commercial structures in the Floodway. City Consideration for Structures: One of the floodway properties has undertaken mitigation by elevation.Additional Floodway properties could be acquired and demolished with successful FEMA or Virginia Community Preparedness Fund grant funding. Other floodplain properties could be elevated or demolished and redeveloped. Capital Improvement Pfolect: There is an undersized culvert draining a low area near the Longwood Ave. cul-de-sac. This problem allows stormwater to flow downhill towards lower elevations and impact properties. This project is in the preliminary assessment phase and no project date has been established yet. 401 Page Recommended Property Owner/Resident Actions: • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising any mechanicals to 2' above the BFE • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups • Consider basement waterproofing techniques Peters Creek Westside Blvd. (PC-6) Westside Blvd. NW Area Overview Floodway 2 Structures Repetitive Loss 9 Structures Flood Depth 0.18'-4.68' Range (1% chance flood) Vulnerability 1.8 Index Score Surveys Returned 0 Total Structures 32 in Area FEMA 2018, 2013, Documented 2010, 2004, Flooding Events 1996, 1989, (RL list) 1985 � mapectM euamya Repetitive Loss Areas Flooding Summary: Peters Creek is subject to flash floods due to the watershed topography.The topopgrahy flattens out below Shenandoah Ave. into a wide floodplain.Additionally,there is a bridge just downstream of this repetitive loss area that could exacerbate flooding during medium to high water events.The first floor of buildings in the flood- prone apartment complex have been mitigated and are no longer residential living spaces. HVAC units have also been elevated.This ultimately brings the total down to two remaining repetitive loss structures. 411Page City Consideration for Structures: Non-mitigated floodplain properties that experience repeated flooding are prime candidates for FEMA or Virginia Community Preparedness Fund grant funding to elevate the structures, relocate them, or acquire and demolish the structures. Single family homes with basements may require waterproofing mitigation techniques. Recommended Property Owner/Resident Actions: • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising any mechanicals to 2' above the BFE • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups • Consider basement waterproofing techniques 421 Page a N � Y Fly � NNn xv N NW F q Nv B/r�NW _ dim 3tavnfen "NW �(�` Melrose � S •a..xw ; �^ry �. Melroaeq Nw v Nw � x n9v ryW.. N r4v.• wY Lick Run Brooklyn Drive NW & Aspen St. (LR-1) klyn Drive NW & Aspen Overview FloodwayStruetures t ` f ,,. ti• Repetitive Loss 1 .` ' } '� "•� w4, Structures } i • Flood Depth Range 2.43'-5.16' (1%chance flood) , \ Vulnerability Index 0.7 0 Score • `� • ="q • •° 'f Surveys Returned 2 ♦,. a. Total Structures in 17 Area FEMA Documented 2018, Flooding Events(RL 2013 ' • - e' list) Survey Documented 2018, Basement Flooding 2013 ir�ecoca emia��: Events Ilepe06ve Loss Areas Flooding Summary: There are 8 residential homes in 1%chance floodplain (100 year,Zone AE).The residential properties border Lick Run and most structures have basements,which can flood or infiltrate with water. City Consideration for Structures: The City of Roanoke purchased two empty floodplain lots in 2019 and placed deed restrictions on the parcels to prevent development in the SFHA. Non-mitigated floodplain properties that experience repeated flooding are prime candidates for FEMA or Virginia Community Preparedness Fund grant funding to elevate the structures, relocate them,or acquire and demolish the structures. Single family homes with basements may require waterproofing mitigation techniques. 441 Page Recommended Property Owner/Resident Actions: • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising any mechanicals to 2'above the BFE • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups • Consider basement waterproofing techniques Lick Run Syracuse Ave. (LR-2) Floodway Structures 4 Repetitive Loss 2 Structures Flood Depth Range 5.18'- (1%chance flood) 14.19' Vulnerability Index 2.6 Score Surveys Returned 0 Total Structures in 4 Area FEMA Documented 2015, Flooding Events(RL 2013, list) 1996, 1989, 1987 In Rexed Mldhg: _+� — • ReR tibve Low Areas Flooding Summary: There are two residential homes & 2 commercial structures in 1%chance floodplain (100 year, Zone AE).The residential properties border Lick Run and all structures have basements. 451 Page City Consideration for Structures: FEMA PDM Grant applied for in 2019 and granted in 2021 for acquisition and demolition of vacant properties.Open space will be for community use. Non-mitigated floodplain properties that experience repeated flooding are prime candidates for grant funding to elevate the structures, relocate them,or acquire and demolish the structures.Single family homes with basements may require waterproofing mitigation techniques. Recommended Property Owner/Resident Actions: • Mark your breaker box to show the circuits serving floodable areas such as a basement. Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising any mechanicals to 2'above the BFE • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups • Consider basement waterproofing techniques 461Page 71.00N� Tinker Creek Watershed Map This map shows the repetitive loss area included in this study in the Tinker Creek watershed. w +f � 4 � r .; S � ,Z r: ♦ "ky r '.0 «pXy i �✓� l � �' ! 1 + a �` `i�` �°`'... - i� r`='fit • a ots - m.vecte euoain, - Hepttitive Lass Areas 47Page Tinker Creek Liberty Road/Williamson Area (TC-1) Liberty Road/Williamson Roadilo_ -Area vggrvievv Floodway Structures Repetitive Loss Structures Severe Repetitive Loss 1 Structures Flood Depth Range (1% -2' chance flood) Vulnerability Index 0.4 Score Surveys Returned 1 Total Structures in Area 17 Owner Occupied 7 Potential Rental 10 Property FEMA Documented 2006, 1984, Flooding Events (RL list) 1983, 1981, 1978 a#eYtive ^.�area: Flooding Summary: The repetitive loss area along the Liberty Road receives almost 7 acres of run off which can cause ponding of stormwater under heavy and prolonged rain events. Additionally the properties along Liberty Road, NE have been constructed below road grade an average of 2-3 feet with structures not having adequate positive drainage. Changes to the natural topography of the area by surrounding construction and development has been a negative factor contributing to this problem. Capital Improvement Prosect: ACapital Improvement Project(CIP)in 1986 increased road inlets and pipe sizes inthis immediate area, which has alleviated flooding from smaller storms.This area can still flood under heavy and prolonged rain events.A larger CIP has been delineated along the adjoining 2600-2700 block of Williamson Road corridor and Liberty Road, to increase the quantitative capture of the road runoff and to abandon an existing non-functioning Drainage Well. This project is currently ranked #57 out of 215 Capital Improvement Projects. Based on current supplemental funding by VDOT Revenue Sharing, the 481 Page expectation is this project to be available for design and construction in 2034, with an estimated cost of$375,000. City Consideration for Structures: The best course of action to break the repetitive loss cycle in this area of non-riverine flooding is to acquire and demolish houses that are currently below grade. Soil fill could be added with regrading of the lots to create positive drainage. Lots could be sold and redeveloped.This in combination with the Capital Improvement Project will correct the flooding problem. Recommended Property Owner/Resident Actions: • Mark your breaker box to show the circuits serving floodable areas such as a basement. Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising any mechanicals to 2'above the BFE • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups • Consider basement waterproofing techniques 491Page Barnhardt Creek Watershed Map This map shows the repetitive loss area included in this study in the Barnhardt Creek watershed. a� �ca�rum F.l�j3�1a aI' cn � 11 I � C�P'Afr.11) I f 'I,�icnF 4 )1 - - F91F1``' �y[v4Tlf� mw--vAm w 0.15 03 � Miles �� Ls�ectea B�drL:gs Lja� HeVilbve Lasmo A:em SU Barnhardt Creek Craven's Creek Road from Crestmoor Drive to Deyerle Road (BC-1) Craven's Creek Road from cpm Ttsmoor Drive to Deyerle oad Area Overview Floodway ;r Structures r Repetitive Loss 2 t v. 5 Structures Flood Depth Range "3-7' (1%chance flood) • "7 ' Vulnerability Index 0.7 Score Surveys Returned 3 Total Structures in 14 Area owner Occupied 12 Potential Rental 1 Property FEMA Documented 2013, 2004, Flooding Events(RL 1995 u�a�Bm _Fepetltive Loss A Areas list) _ Flooding Summary: There are nine houses located in the 1% chance floodplain (100 year, Zone AE). Three of these are located in the Floodway or very close to it,which increases flooding risk and the potential for more damages. Additional risk could come from a potential dam failure on a tributary to Barnhardt Creek that could quickly impact residential structures downstream. There are two privately owned dams creating lakes serving the Windsor and Spring Valley Neighborhoods. In the event that the Windsor dam should experience failure, homes along Cravens Creek Ln SW would be in the direct path to receive water from the lake via the unnamed tributary feeding and leading from the lake.A dam breach would have similar flood depths to a 1%chance flood (100 year flood)event; however,the time scale would be considerably short and under the worst case scenario for Windsor Dam taking 5.4 minutes to reach Craven's Creek Road and 11.4 minutes to reach Deyerle Drive and Brandon Road intersection. Modeled flood depths of a Windsor dam breach could range from 2.3-4.3' at these bridge sites depending on the type of breach and conditions. Specific residential lot topography would dictate flood depths for each individual property owner in the 1% 511 Page chance floodplain. Maximum,worst case modeled depths were no higher than 7' along Cravens Creek Road. In the event that the Spring Valley dam should experience failure, homes along Cravens Creek Ln SW would be in the direct path to receive water from the lake via the unnamed tributary feeding and leading from the lake. A dam breach would have lower flood depths than a 1%chance flood (100 year flood) event; however, the time scale would be shorter and under the worst case scenario for Spring Valley, taking 10.6 minutes to reach Craven's Creek Road and 16.25 minutes to reach Deyerle Drive, and 16.8 minutes to reach the Brandon Road intersection.Modeled flood depths of a Spring Valley dam breach could range from 0.3'-2.73' at these bridge sites depending on the type of breach and conditions. Specific residential lot topography would dictate flood depths for each individual property owner in the 1%chance floodplain. Maximum, worst case modeled depths were no higher than 2.73' along Cravens Creek Road. - Each dam has an Emergency Action Plan's(EAP)with emergency procedures and a communication plan in place. Updates to the Windsor Lake EAP,along with an EAP drill were conducted 10.23.2020.Spring Valley conducted an emergency evaluation on 6.21.20. Of note: Only two of the thirteen impacted residential floodplain structures in this repetitive loss area have an elevation certificate on file with the City of Roanoke. Capital Improvement Prosect: A project is planned to replace the Cravens Creek Road crossing over Barnhardt Creek with new box culverts to increase capacity to a 10-year storm. This project is #82 out of 215 Capital Improvement Projects and currently does not have an estimated implementation schedule. City Consideration for Structures: Floodway and floodplain properties that experience repeated flooding are prime candidates for FEMA or Virginia Community Preparedness Fund grant funding to elevate the structures, relocate them, or acquire and demolish the structures. Single family homes with basements may require waterproofing mitigation techniques. Recommended Property Owner Actions: • Mark breaker boxes to show the circuits serving Roodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Consider getting an elevation certificate to establish base flood elevation and floor heights to adequate access risk and plan mitigation projects. • Raising any mechanicals to 2' above the BFE 521Page • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups • Consider basement waterproofing techniques 531 Page Murdock Creek Watershed Map This map shows the repetitive loss area included in this study in the Murdock Creek watershed. A-. AW F% er ' Gd r ' i•' 7 f.rX Ny d � '�raJ^ gym m Mins - seGve low Auras 4�� b 541 ' Murdock Creek Clara Ave to Knollwood Rd (MD-1) Floodway Homes 3 Repetitive Loss Homes 2 Severe Repetitive Loss 1 Home Flood Depth Range 2.21'-2.74' (1%chance flood) Vulnerability Index 0.7 Score Surveys Returned 0 Total Structures in 8 Area Basements 6 Owner Occupied 8 FEMA Documented 2009, 2004, — lr p ewd� Flooding Events(RL 1997, 1996, aeueuuva v>s nrea: list) 1989, 1982, 1979, 1978 Flooding Summary: Murdock Creek is considered to be an intermittent stream.Six houses are in the 1%chance floodplain (100 year,Zone AE). Under large or intense rainfall events flooding can occur and can be intensified around culverts or bridges. Most of the stream has a concrete channel bottom that provides little flow resistance to reduce water speed. Capital Improvement Protect: A smaller interim project was completed in 2019 to relieve some of the stormwater runoff affecting this area due to smaller storms.A permanent project is planned to increase culvert size under Mud Lick Road and install supplementary inlets to reduce runoff overland flow to the low point in the neighborhood. New pipe will direct stormwater across Knollwood Rd.to eastern side to minimize false ditches and utility conflicts. Pipe will outfall into Murdock Creek.This project is ranked 100th out of 215 total capital improvement projects. No implementation dates have been established to date. 551 Page City Consideration for Structures: Floodway and floodplain properties that experience repeated flooding are prime candidates for FEMA or Virginia Community Preparedness Fund grant funding to elevate the structures, relocate them, or acquire and demolish the structures. Recommended Property Owner Actions: • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising any mechanicals to 2' above the BFE • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups • Consider basement waterproofing techniques 561 Page w osw 0 sw♦��,, •H .. t � 0 5 t s�� + � MZ IL ie y 1 i� � i"'W{y��• w•a1�� rY+ ��.^+� �j`� '" 3.. ,�'r�.. � sir. ^i� T atsw' \•..A t * t, 1''� 'h.�"si ani Mudlick Creek Beverly Blvd. SW at Grandin Road SW (MDL-1) Beverly Blvd. SW at ran t 8, .. .-=.:Road SW Area Overview 11101 Floodway Structures Repetitive Loss Structures '-- Flood Depth 1.7'-5.4' Range(1%chance flood) Vulnerability Index 0.7 (Dover Dr.)to- Score 0.6 (Beverly Blvd.) [ Surveys Returned 2 Total Structures in 13 Area Owner Occupied 30 Potential Rental 2 Properties FEMA 2018(2 separate Documented events) Flooding Events ^w�.cea eu�u�m: (RL list) Survey 2018( 2 separate Documented events) Flooding Events Flooding Summary: Seven houses are in the 1%chance floodplain(100 year,Zone AE) and one house is in the 0.2%chance floodplain (500 year,Zone X).Three houses are in the floodway. This area is part of the City Community Rating System's Drainage System Maintenance Program and is checked after large weather events and under regular annual maintenance checks. City Consideration for Structures: One of the floodway properties has undertaken mitigation by elevation.Additional floodway properties could be acquired and demolished with successful FEMA or Virginia Community Preparedness Fund grant funding. Other floodplain properties could be elevated or demolished and redeveloped. 581Page The City regularly maintains this section of Mudlick Creek under the Community Rating System's Drainage System Maintenance Program. Recommended Property owner/Resident Actions: • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising any mechanicals to 2'above the BFE • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups • Consider basement waterproofing techniques • Report any Sanitary Sewer Overflows to Western Virginia Water Authority 591 Page Mudlick Creek Edgewood Rd. (MDL-2) Floodway Structures a�l Repetitive Loss 1 Structures Flood Depth Range 3.3'-6.8' (1%chance flood) Vulnerability Index 0.7 (Overland Score Ave.)to 0.0 (Edgewood St.) Surveys Returned 0 Total Structures in 8 Area Owner Occupied 6 Potential Rental 2 Properties FEMA Documented 2018( 2 separate Flooding Events [RL events) 4 list) F" �receaec a�ne��g. Survey 2018( 2 separate Documented events) - Flooding Events I Flooding Summary: Four houses are in the 1%chance floodplain (100 year, Zone AE) and one house is in the 0.2%chance floodplain (500 year, Zone X). This area is subject to flooding from Mudlick Creek and also as the Roanoke River increases in flood elevation, floodwater from the Mudlick Creek watershed ponds and there is a Roanoke River backwater effect. Additionally, debris carried by floodwaters could cause a dam-effect against the Norfolk Southern Railroad. This area is part of the City Community Rating System's Drainage System Maintenance Program and is checked prior to forecasted large weather events,after large weather events,and under regular annual maintenance checks. City Consideration for Structures: One of the floodway properties has undertaken mitigation by acquisition and demolition in 2019 and is no longer included in the flood structure count. Additional floodway properties could be acquired 6O1Page and demolished with successful FEMA or Virginia Community Preparedness Fund grant funding. Other floodplain properties could be elevated or demolished and redeveloped. The City regularly maintains this section of Mud Lick Creek under the Community Rating System's Drainage System Maintenance Program. Recommended Property Owner/Resident Actions: • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising any mechanicals to 2'above the BFE • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups • Consider basement waterproofing techniques • Report any Sanitary Sewer Overflows to Western Virginia Water Authority 61 Page Ore Branch Watershed Map This map shows the repetitive loss area included in this study in the Ore Branch watershed. 9 Q a e s �qb% CJ J C� C� ,QQ 4. p �f g s�Wd a Mills NapeOMe IOZS Arees 62 P Ore Branch Franklin Road (OB-1) Floodway 11 II Structures Repetitive Loss 3 Structures Flood Depth 3.11'-7.28' Range(1% chance flood) Vulnerability -0.1 Index Score Surveys 0 Returned Total Structures 14 in Area FEMA 2018, 2011, Documented 2009, 2006, Flooding Events 2005, 2004, (RL list) 2003, 1993, 1992, 1987, 1985, 1979, 1978 m:owe a,nehgs i neoetrore loss areas Survey 2018( 2 separate - Documented events) Flooding Events Flooding Summary: Fourteen commercial structures are in the 1% chance floodplain (100 year, Zone AE). This area is subject to flooding from Ore Branch and many of these structures are in the 10%chance floodplain(10 year,Zone AE)so buildings can experience a greater frequency of flooding.Additionally,as the Roanoke River flood depths increase, river water can backflow into Ore Branch compounding flooding issues in this repetitive loss area. City Consideration for Structures: In 2019,the City submitted a PDM Grant for acquisition and demolition of three commercial structures. Additional floodplain properties could be acquired and demolished with successful FEMA or Virginia 631 Page Community Preparedness Fund grant funding. Other floodplain properties could be elevated or demolished and redeveloped. Capital Improvement Projects: There is a proposed project to install new box culverts at the Roanoke River Greenway Wiley Drive Crossing.This project is in the Preliminary Design Stage and is ranked#33 out of 215 Capital Improvement Projects. A second project is proposed to add a supplemental box culvert to the stream channel crossing at Brandon Ave.This project is in the Preliminary Design Stage and is ranked#147 out of 215 Capital Improvement Projects. A third proposed project at the Railroad crossing to add supplemental culvert(s) and enlarge stream channel to reduce backwater from Roanoke River and tailwater conditions due to Ore Branch.This project is in the Preliminary Design Stage and is ranked#58 out of 215 Capital Improvement Projects. Recommended Property Owner/Resident Actions: • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising any mechanicals to 2' above the BFE • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups • Consider floodproofing techniques 641Page aW s a, .Y 9 nbbn+.oa SW _ R wg, a + Murray Run Ross Lane (MR-1) Floodway 3 Structures Repetitive Loss 1 Structures Flood Depth 1-3' (based on Range (1% BFE & chance flood) topography) Vulnerability -0.1 Index Score Surveys Returned 0 Total Structures 6 in Area FEMA 2018, 2011, Documented 2003 Flooding Events lw ree BWdits (RL list) Bepe IO mss nags Floodine Summary: Four houses are in the 1%chance floodplain (100 year,Zone AE).This area is subject to flooding from Murray Run. There are no Elevation Certificates on file with the City of Roanoke. All properties are owner occupied. City Consideration for Structures: q Floodplain properties could be elevated,moved/demolished and redeveloped out of the floodway with successful FEMA or Virginia Community Preparedness Fund grant funding. Recommended Property Owner/Resident Actions: • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. 661 Page • Raising any mechanicals to 2' above the BFE • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups Murray Run Brandon Road near Towers (MR-2) Floodway 1 Structures Repetitive Loss 1 Structures Severe Repetitive 1 Loss Structure Flood Depth 4.13' - 10' Range (1%chance flood) Vulnerability -0.1 Index Score Surveys Returned 0 t. Total Structures 6 in Area •' fi5 FEMA 200S, 2004, - - - Documented 2003, 1992, Flooding Events 1985, 1981, "O1Ye IDsceaed eu�amg: FePe[ifive Los Areas (RL list) 1979, 1978 - Flooding Summary: There are four commercial structures houses are in the 1%chance floodplain(100 year,Zone AE).This area is subject to flooding from Murray Run.Additionally, as the Roanoke River flood depths increase, river water can backflow into Murray Run compounding flooding issues in this repetitive loss area. Inundation modeling shows that as Roanoke River heights approach a flood stage of 16' (923.0 water surface elevation),three commercial buildings experience flooding as shown in the image below. 671Page i .'.7A �. City Consideration for Structures: Floodplain properties could be elevated, acquired and demolished, or demolished and redeveloped with successful FEMA or Virginia Community Preparedness Fund grant funding. Recommended Property owner/Resident Actions: • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising any mechanicals to 2' above the BFE • Maintain flood insurance policies for property structure and contents • Install back-up valves as applicable to prevent sewer backups • Consider floodproofing techniques - 681 Page Hortons Branch Watershed Watershed Map This map shows the repetitive loss areas in the Hortons Branch watershed. �0 iY a : 4 K M ♦ 1 1 \ Etl^ :^ ♦ A r V7.n 1 2 14 tr'k� F 4 .7,+ :. 1 — F �r - .�l It m N MI _ 69 1 Hortons Branch Watershed Cove Rd. NW and Aspen St. NW (HB-1) Cove Rd. NW aMen S Area AW V Repetitive 1 Loss Homes Ponding May vary due to site Depth conditions but estimated to be no more than 2'in large storm events Vulnerability 1.3 to 0.7 Index Score Surveys 1 Returned Total Homes 12 in Area FEMA 2018, 2013 Documented Flooding Events(RL ,; t+spena;ve joss aea list) Survey 2019, 2013 Documented Flooding Events Flooding Summary: The area is subject to non-riverine flooding. Frequent street flooding presently occurs due to insufficient pipe networks to carry large storm events.The combination of insufficient pipes and sparse curb and gutter cause multiple areas within this basin-like area to pond. The flooding effects many properties within the Cove/Aspen area.Currently,localized ponding and flooding occur in specific areas near homes. Soils in this section of the watershed have a moderately high-to-high rate of runoff potential,which exacerbates the issues. 701 Page Capital Improvement Project: The Fresno&Aspen Project was completed in 2017.The project installed about 2,500 linear feet of storm drain pipe on Fresno Street,Aspen Street,Ajax Avenue,Cove Road, and Abbott Street, NW. This system was designed to handle the 10-year storm event. Additional projects may need to be considered in this specific repetitive loss area: Recommended Property Owner Actions • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising mechanicals to 2'or known flood depth at specific sites. • Maintain flood insurance policies for property structure and contents. • Install back-up valves as applicable to prevent sewer backups. • Consider basement waterproofing techniques Hortons Branch Watershed Aspen St. NW (HB-2) Repetitive Loss 1 Homes Ponding Depth May vary due to site conditions r but estimated to be no more than 2' in large storm > events Vulnerability 1.3 Index Score Surveys 0 Returned Total Homes in 13 Area FEMA 1983, 1978 Documented Flooding Events mw�aa e�namys (RL list) :.._ ! aece�rtme joss a,�s 71Page Flooding Summary: The area is subject to non-riverine flooding. Frequent street flooding presently occurs due to insufficient pipe networks to carry the storm event.The combination of insufficient pipes and sparse curb and gutter cause multiple areas within the basin to pond. The flooding effects many properties within the Aspen St.area.Currently,localized ponding and flooding occur in specific areas near homes. Soils in this section of the watershed have a moderately high-to-high rate of runoff potential which exacerbates the issues. Capital Improvement Prolect: A major project will upgrade the existing 48" main trunk line with a 60"main trunk line.Additionally,a new stormdrain system will be installed complete with curbing and inlets sized to accommodate a 10 year storm event.This project is in the Preliminary Design Stage and ranks#20 out of 215 on the Capital Improvement Project List. No implementation timeline has been established. Recommended Property Owner Actions • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising mechanicals to 2'or known flood depth at specific sites. • Maintain flood insurance policies for property structure and contents. • Install back-up valves as applicable to prevent sewer backups. • Consider basement waterproofing techniques 721 Page Hortons Branch Watershed Forest Park Blvd. NW (HB-3) Repetitive Loss 1 e Homes Ponding Depth May vary due to site conditions but estimated to be no more than 2' in large storm events Vulnerability 1.3 Index Score Surveys Returned 1 Total Homes in 17 Area FEMA 1998, 1995, 1989, Documented 1985, 1978 Flooding Events (RL list) Survey 2020, 2019,2018, u,x�e wiwm. Documented 2017 �nrore�ss ares Flooding Events - Flooding Summary: Frequent street flooding presently occurs due to insufficient pipe networks to carry the storm event. The combination of insufficient pipes and sparse curb and gutter cause multiple areas within the basin to pond.The flooding effects many properties within the Forest Park area.Currently,localized ponding and flooding occur in specific areas near homes. Soils in this section of the watershed have a moderately high-to-high rate of runoff potential,which exacerbates the issues. Capital Improvement Projects: There are five planned major projects that will help alleviate flooding problems above and below this repetitive loss area. Please note:These projects below are included in the Forest Park Plan which is 20 years old. Stormwater engineers are currently reassessing the projects in the upper portion of the 731 Page Morton's Branch watershed to make sure issues are being addressed in the best way as well as optimizing flood control and water quality measures. 1. Melrose Ave. This Capital Improvement Project will enlarge carrying capacity under Melrose Ave along- with improvements of inlets and outfalls.The existing 6'x 3' concrete box culvert under Melrose Avenue is not adequate for the 2-year event. The upstream and downstream channels are also inadequate for the 2-year event. There are signs of bank erosion and undercutting which indicates that the channel has insufficient capacity. Several homes experience flooding upstream of Melrose Avenue due to the backwater from the undersized culvert and inadequate channel capacity. This project is in the Preliminary Design Stage and ranks #2 out of 215 on the Capital Improvement Project List. The anticipated date this project will be installed is 2026, pending VDOT revenue sharing money. 2. Forest Park Blvd.to Palm Ave. This Capital Improvement Project will install a new Stormdrain System will be installed complete with curbing and inlets sized to accommodate a 10 year storm event.This project is in the Preliminary Design Stage and ranks#11 out of 215 on the Capital Improvement Project List. No implementation timeline has been established. 3. Forest Park Blvd. from Palm Ave.to Aspen St. This Capital Improvement Project will install a new Stormdrain System will be installed complete with curbing and inlets sized to accommodate a 10 year storm event.This project is in the Preliminary Design Stage and ranks#12 out of 215 on the Capital Improvement Project List. No implementation timeline has been established. 4. Glenrose Ave., and Grand Ave, &Golfside Ave. This Capital Improvement Project will install a new Stormdrain System will be installed complete with curbing and inlets sized to accommodate a 10 year storm event.This project is in the Preliminary Design Stage and ranks#16 out of 215 on the Capital Improvement Project List. No implementation timeline has been established. 5. Forest Park Ave. and Golfside Ave. This Capital Improvement Project will install a new Stormdrain System will be installed complete with curbing and inlets sized to accommodate a 10 year storm event.This project is in the Preliminary Design Stage and ranks#17 out of 215 on the Capital,Improvement Project List. No implementation timeline has been established. 741Page 6. Aspen St., Alder St., Prillaman Ave., & Dudley St. This Capital Improvement Project will install a new Stormdrain System will be installed complete with curbing and inlets sized to accommodate a 10 year storm event.This project is in the Preliminary Design Stage and ranks#19 out of 215 on the Capital Improvement Project List. No implementation timeline has been established. Recommended Property Owner Actions • Mark breaker boxes to show the circuits serving floodable areas such as a basement.Turning off the power to these areas before a flood can reduce property damage and save lives. • Raising mechanicals to 2'or known flood depth at specific sites. • Maintain flood insurance policies for property structure and contents. • Install back-up valves as applicable to prevent sewer backups. • Consider basement waterproofing techniques 7SIPage Understanding Your Property's Risk The City of Roanoke's Floodplain Ordinance The City of Roanoke participates in the National Floodplain Insurance Program (NFIP). The NFIP provides federally backed flood insurance within communities that enact and enforce floodplain regulations. These floodplain regulations guide development to reduce the potential for flooding damage on future development. The Citys floodplain regulation or ordinance is found in the Zoning Ordinance and is referred to as the Floodplain Overlay District. Today's zoning and building code provides safety factors to protect against potential flood risk. Examples of such measures include elevation of the first floor, mechanicals, & appliances to 2' above the base flood depth on a particular site for a 1%annual chance flood,which was previously known as the 100-year flood. Many homes were built before these safety measures were in place, including locating homes within the floodway,which is area of the floodplain that conveys the swift moving floodwaters.Today the use of property in the floodway is limited and precludes new residential uses. Further, no structures are allowed to be built in the floodway without an engineering study to prove the house doesn't cause the water in the floodway to rise.This is similar to how an ice cube dropped in a glass of water causes the level of water to rise in a glass. These engineering studies are very expensive and can cost up to $10,000. As a part of the Floodplain Overlay District or floodplain building requirements, it is important to understand what substantial damage means to an existing home in the floodplain.If structures become substantially damaged by fire, tornado, flooding, or any other cause, the structure is required to be brought up to todays building code per the NFIP regulations found in the City's Floodplain Overlay District referenced above. This may include a Hydrologic and Hydraulic (H&H) stream study, filling or eliminating a basement, and/or elevating the main living floor and all appliances to 2' above the base flood elevation,which is the depth of the 1%chance floodwaters. For someone who has flood insurance including increased cost of compliance insurance, this may be feasible. However,if you don't have flood insurance,the cost may be so high that it prohibits you from fixing your home. If substantial damage occurs, there may not be help available from the City of Roanoke or from FEMA. 761 Page Definitions Freeboard: A factor of safety usually expressed in feet above a flood level for purposes of floodplain management. "Freeboard" tends to compensate for the many unknown factors that could contribute to flood heights greater than the height calculated for a selected size flood and floodway conditions, such as wave action,bridge openings,and the hydrological effect of urbanization in the watershed.The City requires base flood elevation plus twenty-four(24) inches freeboard. Increased cost of compliance: Increased Cost of Compliance(ICC)coverage is one of several resources available for flood insurance policyholders who need additional help rebuilding after a flood.It provides up to$30,000 to help cover the cost of mitigation measures that will reduce flood risk. ICC coverage is a part of most standard flood insurance policies available under the Federal Emergency Management Agency's (FEMA's) National Flood Insurance Program (NFIP). Substantial damage: Damage of any origin sustained by a structure whereby the cost of restoring the structure to its before damaged condition would equal or exceed fifty(50)percent of the market value of the structure before the damage occurred. Substantial improvement: Any reconstruction, rehabilitation, addition, or other improvement of a structure,taking place during a period of five(5)years,the cumulative cost of which equals or exceeds fifty (50) percent of the market value of the structure before the "start of construction" of the improvement. This term includes repetitive loss structures or structures that that have incurred substantial damage regardless or the actual repair work performed. Fioodway Development: Sec. 36.2-333 (d)(2)(i) Within any floodway area, no encroachments, including fill, new construction, substantial improvements, or other development shall be permitted unless it has been demonstrated through hydrologic and hydraulic analysis performed in accordance with standard engineering practice that the proposed encroachment will not result in any increase in flood levels within the community during the occurrence of the base flood discharge. Hydrologic and hydraulic analyses shall be undertaken only by professional engineers or others of demonstrated qualifications,who shall certify that the technical methods used correctly reflect currently-accepted technical concepts. Studies, analyses, computations, etc., shall be submitted in sufficient detail to allow a thorough review by the Zoning Administrator. 771Page How important is Flood Insurance? Scenario Examples for Individual Flooding or 5-Year Cumulative Events leading to Substantial Damage Losses These examples are provided to help you think through your individual risk for your property and location.These are general and may not take into account all risk factors. If you have a federal backed mortgage and your property is in the Special Flood Hazard Area (SFHA),you are required to have flood insurance. However, if you own your home, your property is in the SFHA, and you do not have flood insurance,these examples may help assess potential additional costs. '.. 1. Substantially Damaged Home due to flooding WITHOUT Flood Insurance: Example: Fair market house value excluding land value $100,000 • Actual damage to home=at least$50,000 • Money to fill basement and raise structure= projected to beat least$30,000 End result=This scenario would be almost as expensive as rebuilding your home,without any financial assistance. 2. Substantially Damaged Home due to a cause other than flooding WITHOUT Flood Insurance: Example: Fair market house value excluding land value$100,000 • Actual damage to home=at least$50,000 o Normal homeowners insurance would pay for damages caused by fire,tornado,tree damage,etc.but not flooding/water damage • Money to fill basement and raise structure= projected to be at least$30,000 End result=This scenario would allow for the repair of the home with normal home owners insurance but would not cover the upgrades needed to meet the City's Floodplain Overlay District and current building code requirements. 3. Substantially Damaged Home due to flooding WITH Flood Insurance & Increased Cost of Compliance (ICC): Example: Fair market house value excluding land value$100,000 • Actual damage to home =at least$40,000-$50,000 781 rage • Money to fill basement and raise structure=projected to be at least$30,000 End result=The Owner receives money to repair the home and up to$30,000 to bring the house Into compliance with today's building code. 791 Page Thinking About Your Individual Risk & Investment Over A 30 Year Mortgage An Example Roanoke Home Total structure value = $70,000 Total 30 yr. Flood Risk = $37,510 y�[,%$-a 5W 0.2% 6% 106 536700 � $2,140 � 1% 26% 6.7 $24,6WI %A40 2% 45% 4.6 519,300 58,770 1 25 4% 71% 3.3 535,5201 510,960 I} 1 - 10 lOS 96% o] 59.fAo 1 59.2301 It is difficult to speculate on risk over the lifetime of a mortgage when there are so many more pressing items to think about on a daily basis. However, it's important to stop and understand the potential financial risk flooding can bring so that you and your family can protect the life you've built by implementing mitigation projects. The graphic above shows flooding probabilities, damages, and risks associated with an example Roanoke home.The table at right shows information for the most severe but least likely flood on the top row,through the least severe but most likely flood on the bottom row. Each of these floods has a statistical likelihood of occurring in a single year,and a (much higher) likelihood of occurring over the course of a typical 30-year mortgage as shown in the 2nd and 3'd columns.The flood depth for each of the floods was estimated based on a hydraulic model,and the damage to the structure was estimated based on the flood depth using a national database of flood damages from the U.S. Army Corps of Engineers. Finally, the risk for each flood was estimated as the probability of the flood occurring multiplied by the damage incurred by the Flood. The total 30 year flood risk is the sum of the risk associated with each individual flood. 90I Page For example,the 50-year flood has a 2% chance of occurring in any given year, and a 45% chance of occurring over a typical 30 year mortgage. For this example property,the depth of flooding for the 50- year flood is 4.8 feet, and the damage associated with this flood depth is$19,300.The risk associated with the 50 year flood over a 30 year assessment window is therefore 45%x $19,300 = $8,770. If the risk of all the statistical events is summed, the flood risk associated with this property over a 30-year mortgage is$37,510—greater than half of the assessed property value. This example demonstrates how to quantify flood risk for an example property but is not representative of all properties.For more information on estimation of flood risk for specific properties,see the article from Bloomberg Green, and for an estimate of flood risk for your property from the First Street Foundation,visit floodfactor.com. Risk Rating 2.0 FEMA is updating the National Flood Insurance Program's (NFIP) risk rating methodology through the implementation of a new pricing methodology called Risk Rating 2.0. The methodology leverages Risk Rating 2.0 - National Rate Analysis under the current rating methodology poleyholdem on average see premm in increases of$8 per month. under then"pddng syotem.06%of current policyholders will see either an immediate decrease or$20 or lees per month increase in their premiums.(Figure 1 Bar Graph) On 4v.nPofag I.r.O.tl nn arenPo.36fl0 tin WT1' On Prn.ga f1C3]0'+e '.. nip, $2. Pwwmn lrcrW w 23%of current policyholders will we immediate premium decreases y An additional 68%of current policyholders will see.on average.so-stow month increases So 7%df current policyholders under Risk Raring 2 0 will seeon average.$10.$20 per month increases y And 4%or current we,holders under Risk Rating 2.0 will seeon average a$20 or more per month increase FEMA v industry best practices and cutting-edge technology to enable FEMA to deliver rates that are actuarially sound,equitable,easier to understand,and better reflect a property's flood risk. 810 Page With Risk Rating 2.0, FEMA now has the capability and tools to address rating disparities by incorporating more flood risk variables. These include flood frequency, multiple flood types—river overflow, storm surge, coastal erosion and heavy rainfall—and distance to a water source along with property characteristics such as elevation and the cost to rebuild. Currently, policyholders with lower- valued homes are paying more than their share of the risk while policyholders with higher-valued homes are paying less than their share of the risk. Because Risk Rating 2.0 considers rebuilding costs, FEMA can equitably distribute premiums across all policyholders based on home value and a propertys unique flood risk. When will Risk Rating 2.0 go into effect? FEMA is conscious of the far-reaching economic impacts the pandemic has had on the nation and existing policyholders and is taking a phased approach to rolling out the new rates. Beginning Aug. 1, 2021 current National Flood Insurance Program policyholders can contact their insurance company or Insurance agent to learn more about what Risk Rating 2.0-Equity in Action means to them. • Phase I: New policies beginning Oct. 1, 2021 will be subject to the Risk Rating 2.0 rating methodology. Also beginning Oct. 1, existing policyholders eligible for renewal will be able to take advantage of immediate decreases in their premiums. • Phase II: All policies renewing on or after April 1, 2022 will be subject to the Risk Rating 2.0 rating methodology. Learn more about Risk Rating 2.0: https,//www.fema.gov/flood-insuranceLrisk-rating Homeowner Resources Federal Resources FEMA Homeowner's Guide to Retrofitting (FEMA P-312, 3rd Edition, June 2014) https //www.fema.gov/sites/defauitlfilesZ2O2O-o8/FEMA P-312.pdf FEMA Flood Map service Center https//msc fema eov/ FEMA Risk Rating 2.0 https //www.fema.govlflood-insurance/risk-rating 821 Page State Resources Virginia Flood Risk Information System https-//www.dcr.virginia.gov/dam-safety-and-floodplains/fovfris Virginia DCR Community Flood Preparedness Fund Grant https�//www dcr vireinia gov/dam-safety-and-floodplains/dsfpm-cfl? Local Resources Inundation Map for Roanoke River htto-//floodwatch.roanokeva.gov/ Flooding in Roanoke Information Guide httos //roanokeva gov/DocumentCenter/View/10566/Flooding-in-Roanoke- Flood Preparedness httos,//www.roanokeva.gov/1884/Flood-Preparedness 83Page Appendix A 84 Stvi rt aero of wdK NbrM Storrnwacer Unity leaz ca,b."a u xs ROANOKE ReinaY v°°'"° z9ole Tw 590.ri]5909 STONMWRT[A ru HOfil i919 May 19,2021 Property Address- Tax Number: Dear: The City of Roanoke parocipates in the National Flood Insurance Program (NFIP). The NFIP Is a Federal program to mitigate flood losses through sound,community-based building and zoning ordinances and to provide access to affordable,federally backed flood insurance protection for property owners. The City is committed to protecting citizens and their property from floods,as well as taking actions that reduce flood insurance rates for citizens. As such,the City participates in the voluntary Community Rating System (CRS) Program. Participation in this additional NFIP Program gives citizens discounts on flood Insurance premiums.The City of Roanoke is currently a class 7 in the CR5 Program,which provides a 15% discount on flood insurance premiums for properties in Special Flood Hazard Area(SFHA)and a 5%premium reduction in Non-SFHA for City residents.This discount, gui Q ,j'[gjJjj,;gQ on your flood insurance Invoice. As a member of the CRS Program,the Stormwater Utility,a division of the City's Public Works Department, is undertaking a required analysis of repetitive loss areas.The Floodplain Manager will begin the analysis in early summer, which includes review of existing flood data and studies. Only publicly available information M AtUA for the analysis and no personal identifiers will be used. The Repetitive Loss Area Analysis g V2dRJ Qannually. The repetitive loss analysis will evaluate the following • Property Card Report from the City's Real Estate Valuation Department • Building permit records for mitigation projects • Structure and site elevation information(elevation certificates if available) • City construction and maintenance projects related to storm drainage and flooding Potential projects Identified in City watershed Master Plans • Budding code/floodplain development regulations when suggesting mitigation projects • Historical flood event information(when events occurred,amount of damage to property,etc.) The goal of this effort is to provide options for mitigation tailored to each repetitive loss area that could include small projects to ;Ba�by homeowners or larger projects that the City could apply for grant funding to implement The results of the repetitive loss analysis will Include a review of potential approaches for property protection measures and drainage improvements where feasible.Once the analysis is complete, a copy of the report Will be available online or can be emailed or mailed by request. Property owners/renters are encouraged to provide any relevant flooding Information. You can help us perform this analysis by completing and returning the survey by June 30, 2021. If you have any questions please call the Stormwater Utility at(540)853-5900 or email leighanne weitzenfeld®roanokeva.gov. Sincerely, 6614K�roe> Leigh Anne Weidenfeld,MNR,ENV SP,CFM Water Quality Administrator Ciryof Roanoke Stormwater Utility 851 Page ixiMmwrrtaPaNic wprvs Starmwacer Niliry i eot cW.u.e w xE ROANOKEs'o esssa" STMMwaTEa iv Repetitive Loss Area Analysis Survey Please fill out the survey and return It by mall using the envelope provided, email it to stormwater,mroanokeva gov,or you may complete it online by scanning the QR code below. You may also call the Stormwater Utility at (540) 853-5900 to complete the questionnaire over the phone. L• r �r{ Scan QR code to the survey or yJSJ[roanokeva.uov/RL4a Property Address: Do you rent or own the home? _ 1. Has this home/building or property ever been flooded or had a water problem? a. Yes b. No(if'no' please complete only items 6-8) 2. Please provide each year the property flooded and put a check mark or water depth where the water reached: Year Year Year Year Basement Basement Basement Basement Crawl Space Crawl Space Crawl Space Crawl Space First Flow First Floor First Floor Fint Floor Second Floor Second Now Second Second Floor Floor Length of Length of Length of Length of time water time water time water nine water stayed in stayed in stayed in stayed in house house house house 86Page 3. What do you feel was the cause of your flooding?Circle all that apply. a. Storm sewer backup It. Sanitary sewer backup c. Standing water next to house/budding d. Drainage from nearby properties e. Saturated ground/leaks in basement walls f. Overbank flooding from nearby stream g. 4. Have you installed any flood protection measures on the property?Circle all that apply. a. Sump pump b. Waterproofed the outside foundation c. Re-graded yard to keep water away d. Moved things out of basement e. Raised HVAC system outside f. Raised appliances in basement g. Backup power system/generator h. Sandbagged i. Other:_________ 5. Did any of the measures circled in item Awork?If so,which ones?If not,do you know why they did not work? B. Do you have FEMA flood insurance? a. Yes b. No c. Not Sure 7. Would you like more information on protecting your home/ building from flooding? a. Yee b. No 8. Please include any additional information and comments you may have about flooding in yourarea: Please return by June 30, 2021 to Stormwater Utility , 1802 Courtland Rd, NE Roanoke, VA 24012 87Page IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The I"day of November,2021. No. 42194-110121. A RESOLUTION authorizing the City Manager's issuance and execution of Amendment No. 2 to the City's Contract with Andrews Technology HMS, Inc., to increase the license count and bring time tracking for all employees into one system; and authorizing the City Manager to take certain other actions in connection with such Amendment No. 2. BE IT RESOLVED by the Council of the City of Roanoke as follows: I. The City Manager is authorized to issue and execute Amendment No. 2 as may be necessary to the City's Contract with Andrews Technology HMS, Inc., in an amount not to exceed an additional $365,225 to increase the license count and bring time tracking for all employees into one system; all as more fully set forth in the City Council Agenda Report dated November 1, 2021. 2. The form of such Amendment No. 2 shall be approved by the City Attorney. 3. Such Amendment shall provide authorization for additions to the work, with an increase in the amount of the Contract, and provide that the total amount of such Amendment No. 2 will not exceed $365,225, all as set forth in the above mentioned City Council Agenda Report. 4. The City Manager is authorized to take such actions and to execute such documents as may be necessary to provide for the implementation, administration, and enforcement of Amendment No. 2. ATTEST: q /� �p�., �1,,t C EGLt z ei J . 026e CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 1, 2021 Subject: Amendment to Andrews Technology HSM, Inc. Contract Background: The City contracted with Andrews Technology HSM, Inc. in October 2017 to replace outdated time clocks and manual time cards for Public Works with new technology in order to allow consistency among departments and reduce recurring expenses for time cards and document storage. In November 2018, the contract was amended to add Berglund Center employees to the system when the City took over the management of Berglund Center. An amendment is needed to increase the license count to replace our existing time and attendance system that resides on a platform scheduled to sunset June 2022; and to bring all time tracking into one system to accurately track time, control labor costs and minimize compliance risk across the organization. Considerations: The current contract amount is $189,079. In November 2018, Amendment No. 1 was executed in the amount of $88,654, for first year implement costs and the addition of Berglund Center. Amendment No. 2, in the amount of $365,225, would increase the license count and bring time tracking for all employees into one system. Council approval is required to amend the contract. Funding is available in the Department of Technology budget (Account 08-430-9290-9003). Recommended Action: Authorize the City Manager to execute Amendment No. 2 as referenced above, approved as to form by the City Attorney, to the City's contract with Andrews Technology HSM, Inc. in an amount not to exceed $365,225 as set forth above. Authorize the City Manager to take such actions and to execute such documents, as may be necessary to provide for the implementation, administration, and enforcement of all such amendments to the above- referenced contract with Andrews Technology HSOaM'', Inc., as weel,llll as the contract itself. ;av Robert S. Cowell,Jr. City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance 6� 5 IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 1s`day of November, 2021. No. 42195-110121. A RESOLUTION authorizing the application to the Virginia Department of Conservation and Recreation for the Community Flood Preparedness Fund Grant by the City of Roanoke Stormwater Division, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council hereby authorizes the application to the Virginia Department of Conservation and Recreation by the City of Roanoke Stormwater Division for the Community Flood Preparedness Fund Grant to help create a resilience plan for the city in an amount up to $150,000, with matching funds from the Stormwater Utility Operating Funds of up to $37,500, as more particularly described in the City Council Agenda Report dated November 1, 2021. 2. The City Manager or his designee and the City Clerk are hereby authorized to execute, seal, and attest, respectively,the grant application and all necessary documents required to apply for the grant. All such documents to be approved as to form by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required in connection with the City's application for this grant. ATTEST: C'.t,ez 3 -� City Clerk. Q) CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 1, 2021 Subject: Support Application for Virginia Department of Conservation and Recreation Community Flood Preparedness Fund Grant Background: The City of Roanoke's Stormwater Utility, a division of the City's Department of Public Works, plans to apply for a Department of Conservation and Recreation (DCR) Community Flood Preparedness Grant to help create a resilience plan for the city. This resilience plan will be prepared through a collaborative process with Stormwater, General Services Sustainability Office and Planning Building and Development, and external stakeholders. Considerations: DCR's recently established Virginia Community Flood Preparedness Fund (CFPF) provides support for regions and localities across Virginia to reduce the impacts of flooding, including flooding driven by climate change. The CFPF empowers communities to complete vulnerability assessments, and develop and implement action-oriented approaches to bolster flood preparedness and resilience. Funds can be used for planning and capacity building, studies and projects. The CFPF prioritizes community-scale mitigation activities that use nature-based solutions (e.g., stream restoration, green infrastructure) and support to low- income geographic areas. In this manner, the potential projects supported by the CFPF align with goals expressed through City Plan 2040 and the City's flood plain management programs as they relate to protecting water quality, valuing natural resources, improving community resilience, and equity. A completed resilience plan is required before a local government can apply for and receive funding for projects. Planning projects generally require a 25% match from the applicant. Recommended Action: Adopt a resolution authorizing the City to apply for a Community Flood Preparedness Grant in an amount up to $150,000 to create a resilience plan and authorizing the City Manager or his designee to execute any documents required as part of the application process. Matching funds (up to $37,500) will be provided from the Stormwater Utility operating f for professional services (Account Number 03-530-3010-2010). Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager Mark Jamison, P.E., Director of Public Works Ian Shaw, P.E., AICP, Stormwater Division Manager Leigh Anne Weitzenfeld, MNR, Water Quality Administrator Amelia C. Merchant, Director of Finance 2 (5<5 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The I"day of November,2021. No. 42196-110121. A RESOLUTION approving the City's participation in the proposed settlement of opioid- related claims against Mckesson, Cardinal Health,AmerisourceBergen, Janssen Pharmaceuticals, and their related corporate entities, and authorizing the City Attorney and/or the City's outside counsel to execute any and all documents necessary to effectuate the City's participation in these settlements. WHEREAS,the opioid epidemic that has cost thousands of human lives across the country also impacts the City of Roanoke by adversely impacting the delivery of emergency medical, law enforcement, criminal justice, mental health, substance abuse services, and other services by the various City departments and agencies; WHEREAS, the City of Roanoke has been required, and will continue to be required, to allocate substantial taxpayer dollars, resources, staff energy and time to address the damage the opioid epidemic has caused and continues to cause the citizens of the City of Roanoke; WHEREAS, the City of Roanoke has filed suit against McKesson, Cardinal Health, AmerisoureeBergen, and Janssen Pharmaceuticals, along with certain of their related corporate entities for their role in the distribution, manufacture, and sale of the pharmaceutical opioid products that have fueled the opioid epidemic that has harmed the City; WHEREAS, the City's suits seek recovery of the public funds previously expended and funds to be expended in the future to abate the consequences and harms of the opioid epidemic; WHEREAS, settlement proposals have been negotiated that will cause McKesson, Cardinal Health, AmerisourceBergen, and Janssen Pharmaceuticals to pay approximately $26 billion nationwide to resolve opioid-related claims against them; WHEREAS, the City's outside opioid litigation counsel has recommended that the City participate in the settlements in order to recover its share of the funds that the settlement would provide; and WHEREAS,the City Attorney has reviewed the available information about the proposed settlements and concurs with the recommendation of outside counsel. BE IT RESOLVED BY THE Council of the City of Roanoke that: 1. City Council hereby approves the City's participation in the proposed settlement of opioid-related claims against McKesson, Cardinal Health, AmerisourceBergen, and Janssen Pharmaceuticals, and their related corporate entities. 2. The City Attorney and/or the City's outside counsel are hereby authorized to execute any and all documents, approved as to form by the City Attorney, necessary to effectuate the City's participation in these settlements, including the required release of claims against the settling entities. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY David L. Collins 464 MUNICIPAL BUILDING Heather P. Ferguson 215 CHURCH AVENUE,SW Laura M. Carini ROANOKE,VIRGINIA 24011-1595 Douglas P. Barber,Jr. Timothy R. Spencer TELEPHONE 544853.2431 Kelsey M. Durkin City Attorney FAX 540.853.1221 Assistant City Attorneys EMAIL ciryatty(&rroanokeva.gov November 1,2021 The Honorable Sherman P. Lea, Mayor and Members of Roanoke City Council Re: Opioid Settlement Dear Mayor Lea and Members of Council: I have been keeping you advised for several months now regarding the settlement of several opioid cased filed by the City of Roanoke. A final settlement has been reached with McKesson Corp., Cardinal Health and AmerisourceBergen ("Distributors"), and manufacturer Janssen Pharmaceuticals, Inc., as well as its parent company Johnson & Johnson. The total amount of the final settlement nationwide is approximately $26 billion dollars. The settlement will be be paid-out by the defendants over an l8-year period. The total amount allocated directly to participating cities and counties in Virginia is approximately$203,000,000. The City's direct payment over the 18-year settlement period is approximately$3,773,770. The City is asked to approve this settlement by January 2, 2022. To that end, please find attached a resolution approving the City's participation in the proposed settlement of opioid-related claims against McKesson Corp., Cardinal Health, AmerisourceBergen and Janssen Pharmaceuticals, Inc. As part of this resolution, the City Attorney and/or the City's outside counsel are authorized to execute any and all documents, approved as to fami, necessary to effectuate the City's participation in these settlements, including the required release of claims against settlement entities. Sincerely, �mot Spencer ttomey TRS/Isc Enclosure r .,. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S. W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853.1145 CECELIA F.MCCOY,CMC E-mnil: clerkC roanokrva.gor CECELIA T.WEDD,CHIC Gp Clerk Deputy Citi Clerk November 2, 2021 Sherman P. Lea, Jr. 711A 5th Street, N. E. Roanoke, Virginia 24016 Dear Mr. Lea: At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 1, 2021, you were reappointed as a Citizen at Large representative of the Roanoke Cultural Endowment, Board of Directors, for a three-year term of office ending December 31, 2024. '. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a representative of the Roanoke Cultural Endowment, Board of Directors. Sincerely, eUtxt; J: yn Cecelia F. McCoy, CMC City Clerk Enclosures pc: Katherine Walker, Secretary, Roanoke Cultural Endowment, Board of Directors COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of November 2021, SHERMAN P. LEA, JR., was reappointed as a Citizen at Large representative of the Roanoke Cultural Endowment, Board of Directors, for a for a three-year term of office ending December 31, 2024. Given under my hand and the Seal of the City of Roanoke this second day of November 2021. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELI.A T.WEBB,CMC CECELIA F.MCCOY,CMC DeOun Circ Clerk Cit,Clerk November 2, 2021 William Hackworth 2202 Carter Road, S. W. Roanoke, Virginia 24015 Dear Mr. Hackworth: Al a regular meeting of the Council of the City of Roanoke which was held on Monday, November 1, 2021, you were appointed to fill the unexpired term of office of Stephen Ambruzs as a City representative of the Roanoke Valley Greenway Commission ending June 30, 2022. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue. S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a City representative of the Roanoke Valley Greenway Commission. Sincerely, q 0� J , . Cfit Cecelia F. McCoy, CMC City Clerk Enclosures c: Frank Maguire, Roanoke Greenway Coordinator, 1206 Kessler Mill Road, Salem, Virginia 24153 COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of November 2021, WILLIAM HACKWORTH was appointed to fill the unexpired term of office of Stephen Ambruzs as a City representative of the Roanoke Valley Greenway Commission and ending June 30, 2022. Given under my hand and the Seal of the City of Roanoke this second day of November 2021. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIAT.WEBB,CMC CECELIA F.MCCOV,CMC DepuyCil,Clerk City Clerk November 2, 2021 Stephanie Lareau 1840 Blenheim Road, S. W. Roanoke, Virginia 24015 Dear Ms. Lareau: At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 1, 2021, you were appointed to fill the unexpired term of office of John Francis, Jr., as a City representative of the Roanoke Valley Greenway Commission ending June 30, 2023. Enclosed ou will find a Certificate of our a ointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke located on the third floor of the Roanoke City Courts Facility. 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act" On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a City representative of the Roanoke Valley Greenway Commission. Sincerely, � Cecelia McCoy, CIVIC " City Clerk Enclosures c: Frank Maguire, Roanoke Greenway Coordinator, 1206 Kessler Mill Road, Salem, Virginia 24153 COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of November 2021, STEPHANIE LAREAU was appointed to fill the unexpired term of office of John Francis, Jr., as a City representative of the Roanoke Valley Greenway Commission and ending June 30, 2023. Given under my hand and the Seal of the City of Roanoke this second day of November 2021. 1 �CC CPut `�/ . U City Clerk AM CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 qW Fax: (540)8534145 E-mail: rlerkCaroanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCMCOV,CMC Deputy Cit,Clerk Cil,Clerk November 2, 2021 Captain Andrew Pulley Roanoke City Police Department 348 Campbell Avenue, S. W. Roanoke, Virginia 24016 Dear Captain Pulley: At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 1, 2021, you were appointed to replace Travis Barber as a Law Enforcement representative of the Towing Advisory Board for a three-year term of office ending October 31, 2024. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the circuit Court of the City of Roanoke located on the third floor of the Roanoke City Courts Facility. 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a Law Enforcement representative of the Towing Advisory Board. Sincerely, cte,,, a J. wLevtr Cecelia F. McCoy, CMC City Clerk Enclosures c: Timothy Spencer, City Attorney COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of November 2021, ANDREW PULLEY was appointed to replace Travis Barber as a Law Enforcement representative of the Towing Advisory Board for a three-year term of office ending October 31, 2024. Given under my hand and the Seal of the City of Roanoke this second day of November 2021. Com,j, y City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 rt,; Roanoke,Virginia 24011-1536 Td,h..n : (540)853-2541 Fax: (540)853-1145 CECELIA F.e1CMCOV,CMC E-mail derk(al:roanokeve.gov CECELIA T.WEBB,C81C Ch, Clerk Bepul) Cicp Clerk November 2, 2021 Officer Jade Smith Roanoke City Police Department 348 Campbell Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Smith: At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 1, 2021, you were reappointed as a Law Enforcement representative of the Towing Advisory Board for a three-year term of office ending October 31, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a Law Enforcement representative of the Towing Advisory Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures c: Timothy Spencer, City Attorney COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of November 2021, OFFICER JADA SMITH was reappointed as a Law Enforcement representative of the Towing Advisory Board for a three-year term of office ending October 31, 2024. Given under my hand and the Seal of the City of Roanoke this second day of November 2021. � J-. ynz&'� City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 @Roanoke, Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T."EBB,CMC CECELI.A F.NICC01',CHIC Deputy Cit Clerk City Clerk November 2, 2021 Remi Davies 4954 Florist Road, N. E. Roanoke, Virginia 24012 Dear Miss Davies: At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 1, 2021, you were appointed to replace Brianna Wilson as a member (Student/William Fleming High School) of the Youth Services Citizen Board for term of office ending June 30, 2022. Enclosed you will find a certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Furthermore, pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member (Student/William Fleming High School) of the Youth Services Citizen Board. Sincerely, c V Cecelia F. McCoy, CMC City Clerk Enclosures c: Angie O'Brien, Secretary, Youth Services Citizen Board COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of November 2021, REMI DAVIES was appointed to replace Brianna Wilson as a member (Student/William Fleming High School) of the Youth Services Citizen Board for a term of office ending June 30, 2022. Given under my hand and the Seal of the City of Roanoke this second day of November 2021. City Clerk