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HomeMy WebLinkAboutCouncil Actions 01-03-22 COBB 42245-010322 ROANOKE CITY COUNCIL REGULAR SESSION JANUARY 3, 2022 2:00 P.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA 1 . Call to Order--Roll Call. Council Members Bestpitch and Sanchez-Jones were absent. The Invocation was delivered by The Reverend Jon Landis, Lead Minister, Growing Families Ministry, Roanoke Valley Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE: Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and/or upcoming expirations of terms of office: Parks and Recreation Advisory Board —two vacancies Roanoke Neighborhood Advocates — one vacancy Roanoke Valley Regional Cable Television Committee — one vacancy Towing Advisory Board —one vacancy (Citizen at-large) 1 Access the City's homepage to complete an online application for the abovementioned vacancies. The City Clerk's Office is accepting applications for two upcoming vacancies on the Roanoke City School Board for three-year terms of office expiring on June 30, 2022. Three-year terms of office will commence July 1, 2022 and end on June 30, 2025. Incumbent School Board Trustees are Lutheria H. Smith and Joyce W. Watkins. Application and information describing the duties and responsibilities of Trustees of the Roanoke City School Board are available on the City of Roanoke's web page at www.roanokeva.gov, or may be obtained by contacting the City Clerk's Office, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. The deadline to receive applications is Thursday, March 10, 2022 at 5:00 p.m. For questions and/or additional information, please contact the City Clerk's Office at (540) 853-2541 or by email at clerkP-roanokeva.gov. ORGANIZATIONAL MEETING: Adoption of the meeting schedule for Roanoke City Council commencing January 1, 2022 and terminating December 31, 2022. Adopted Resolution No. 42245-010322 (5-0). 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. 4. CONSENT AGENDA: (APPROVED 5-0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C-1 Minutes of the regular meeting of City Council held on Monday, November 15, 2021; recessed until Monday, November 29, 2021. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. 2 C-2 A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. RECOMMENDED ACTION: Concurred in the request. C-3 A communication from the City Manager requesting that Council schedule a public hearing to be held on Tuesday, January 18, 2022, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager may determine, in his discretion, to consider the lease of the Gill Memorial Property to the Valleys Innovation Council. RECOMMENDED ACTION: Concurred in the request. C-4 Minutes of the Audit Committee held on Wednesday, September 1, 2021. RECOMMENDED ACTION: Received and filed. C-5 Reports of qualification of the following individuals: Ssunny Shah as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a one-year term of office, commencing July 1, 2021 and ending June 30, 2022; Duriel Wood as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of office of Margaret Ashburn ending September 30, 2023; and Chris Craft as a member of the Roanoke Civic Center Commission to replace Linwood "Woody" Deans for a term of office ending September 30, 2024. RECOMMENDED ACTION: Received and file. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 3 6. PETITIONS AND COMMUNICATIONS: a. Presentation by Caption Call to introduce the program and share information in connection therewith. Bettina Mason, Anthem Healthkeepers Medicare Southwest Virginia representative; and Lisa Mottesheard, Manager, Caption Call, Spokespersons. (Sponsored by Mayor Lea and Vice-Mayor Patricia White-Boyd) Due to inclement weather, presentation rescheduled to a future Council meeting. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: • Roanoke Prevention Alliance - 30 minutes Youth Risk Behavior Study Due to inclement weather, presentation rescheduled to a future Council meeting. • General Real Estate Reassessment - 30 minutes Received and filed. ITEMS RECOMMENDED FOR ACTION: 1. Appropriation of the American Rescue Plan Act funding and Star City Strong: Recovery and Resiliency Advisory Panel recommendations. Adopted Budget Ordinance No. 42246-010322. (5-0) 2. Acceptance of a donation of funds from the Star City Soccer Foundation for a Futsal Court in Preston Park. Adopted Resolution No. 42247-010322 and Budget Ordinance No. 42248-010322. (5-0) 3. Acceptance of the FY 2022 Coronavirus Aid, Relief, and Economy Security Act — Provider Relief Funding to cover increased costs associated with Emergency Medical Services. Adopted Resolution No. 42249-010322 and Budget Ordinance No. 42250-010322. (5-0) 4 COMMENTS OF CITY MANAGER. The City Manager thanked City staff that worked tirelessly to prepare for the snow event and clear the sidewalks at the municipal facilities. He highlighted the significance of the impact of COVID-19, noting that one in four persons tested positive for COVID-19 and if the numbers continue to rise within the workforce, it would affect the level of service provided by the City to the citizens. b. CITY ATTORNEY: 1. Readoption and reenactment of the Code of the City of Roanoke (1979), as amended. Adopted Ordinance No. 42251-010322. (5-0) 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. An ordinance establishing compensation for the newly elected City Sheriff and Commissioner of the Revenue. Adopted Ordinance No. 42252-010322. (5-0) 11 . MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Mayor Lea recognized Council Member Moon Reynolds who was appointed to fill an at-large member position on the Executive Board of the Virginia Municipal League; and Council Member Cobb who was awarded the Heritage Education and Advocacy Award by the Roanoke Valley Preservation Society for his doctoral program dissertation on cemeteries that were disrupted by construction projects during the 1960s and 70s. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. 12. RECESS - 3:22 P.M. 5 13. RECONVENE - 4:13 P.M. CERTIFICATION OF CLOSED MEETING. (5-0) Reappointed Jessie Coffman, Amazetta Anderson, Garrett Brumfield and Peter Volosin as members of the Fair Housing Board for three-year terms of office, each, ending March 31, 2025. Reappointed Dr. Nathaniel L. Bishop as a City representative to the Roanoke Regional Airport Commission for a four-year term of office ending March 9, 2026. Appointed Shawn Nowlin to fill the unexpired term of office of Jane Missel as a member of the Roanoke Valley Regional Cable Television Committee ending June 30, 2023. 14. ADJOURNMENT - 4:16 P.M. 6 R°moo CITY OF ROANOKE CITY COUNCIL 215 Church Avenue,S.W. Noel C.Taylor Municipal Building,Suite 456 _ i Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 SHERMAN P.LEA,SR. Fax: (540)853-1145 Council Members Mayor Email: clerk@roanokeva.gov William D.Bestpitch Joseph L.Cobb Robert L.Jeffrey,Jr. Stephanie Moon Reynolds Vivian Sanchez-Jones Patricia White-Boyd January 3, 2022 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise you that I will not be present at the 2:00 p.m. session of Roanoke City Council on Monday, January 3, 2022. Best wishes for a successful meeting. Sincerely, Vivian Sanchez-Jones Council Member VSJ/ctw CITY OF ROANOKE CITY COUNCIL 215 Church Avenue,S.W. Noel C.Taylor Municipal Building,Suite 456 �1tGn�� Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 SHERMAN P.LEA,SR. Fax: (540)853-1145 Council Members Mayor Email: clerk@roanokeva.gov William D.Bestpitch Joseph L.Cobb Robert L.Jeffrey,Jr. Stephanie Moon Reynolds Vivian Sanchez-Jones Patricia White-Boyd January 3, 2022 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise you that I will not be present at the 2:00 p.m. session of Roanoke City Council on Monday, January 3, 2022. Best wishes for a successful meeting. Sincerely, R_ William D. Bestpitch Council Member W DB/ctw lq� IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The Yd day of January 2022. No. 42245-010322. A RESOLUTION establishing a meeting schedule for City Council commencing January 1, 2022, and terminating December 31, 2022. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. This resolution establishes a schedule of regular meetings for City Council commencing January 1, 2022, and terminating December 31, 2022. 2. City Council shall hold regular meetings on the first and third Mondays of each month, at the following times of commencement: (a) Unless otherwise provided by resolution of Council, each regular meeting on the first Monday in each month shall commence at 9:00 a.m. for the conduct of informal meetings, work sessions, or closed meetings. Thereafter, Council shall take up the regular agenda at 2:00 p.m. Council may recess between the 9:00 a.m. session and the 2:00 p.m. session. The organizational meeting of City Council on the first meeting in January, 2022, shall commence at 2:00 p.m. and immediately following, Council shall take up the regular agenda. (b) Unless otherwise provided by resolution of Council, each regular meeting on the third Monday in each month shall commence at 2:00 p.m. for the conduct of regular business. The second meeting of each month shall be recessed upon the completion of all business except the conduct of public hearings, and such meeting shall be reconvened at 7:00 p.m. on the same day for the conduct of public hearings. 3. With regard to the regular meetings scheduled to be held on the first Monday of each month, inasmuch as City officials and Council members will be attending the Virginia Municipal League Annual Conference to be held October 1 - 4, 2022, an exception is noted herein and the regular meeting scheduled to be held on Monday, October 3, 2022, is rescheduled to be held on Thursday, October 6, 2022, and shall commence at 9:00 a.m. 4. When any regularly scheduled Monday meeting shall fall on a holiday of the City, such meeting shall be held on Tuesday next following. 5. All regular meetings of City Council shall be held in the Council Chamber, Room 450,of the Noel C. Taylor Municipal Building,unless otherwise provided by resolution of Council, with the exception of the 9:00 a.m. session of the regular meeting on August 1,2022,which location has yet to be determined by the School Board,however,the meeting will begin at 9:00 a.m.,and after recess, reconvene at Council Chamber. 6. A joint meeting with the Roanoke City School Board will be held on January 18, 2022, at 6:00 p.m. in Council Chamber, Room 450, of the Noel C. Taylor Municipal Building. 7. City Council may prescribe a day or time other than that established by this resolution or a meeting place other than that established by this resolution by adoption of a resolution establishing a new meeting day,place or time. City Council shall cause a copy of such resolution to be posted adjacent to the door of the Council Chamber and inserted in a newspaper having general circulation in the City at least seven days prior to the date of the meeting at such amended day,time or place. 8. This Resolution shall have no application to special meetings of City Council called pursuant to Section 10 of the City Charter. ATTEST: (�� -�• i *- City City Clerk. __ 0 Ao. o� CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE,S.W.,SUITE 452 ROANOKE,VIRGINIA 24011-1594 TELEPHONE: (540)853-2444 FAX: (540)853-1145 SHERMAN P.LEA,SR. EMAIL: MAYOR@ROANOKEVA.GOV Mayor January 3, 2022 The Honorable Vice-Mayor Patricia White-Boyd and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor White-Boyd and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, Sherman P. Lea, Sr. Mayor SPL:ctw COMMITTEE VACANCIES/REAPPOINTMENTS January 3, 2022 Public VACANCIES: Terms of office on the Parks and Recreation Advisory Board ending March 31, 2025. Unexpired term of office on the Roanoke Neighborhood Advocates ending September 30, 2022. Unexpired term of office on the Roanoke Valley Regional Cable Television ending June 30, 2023. Term of office (Citizen at Large) on the Towing Advisory Board ending October 31, 2023. 1 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 3, 2022 Subject: Schedule a Public Hearing to Enter into a Management Services Agreement and Lease with the Roanoke-Blacksburg Innovation Network for the Lease Conveyance of City-Owned Property located at 709 South Jefferson Street Background: The City of Roanoke (City) will be entering into an agreement with the Roanoke- Blacksburg Innovation Network, a Virginia non-stock corporation d/b/a Valleys Innovation Council (VIC) concerning the property known as the former Gill Memorial Hospital Building (Gill Memorial Building) located at 709 South Jefferson Street (Official Tax Map No. 1020510). VIC currently operates the Regional Acceleration and Mentorship Program (RAMP), which is headquartered within the Gill Memorial Building. The Virginia Western Community College Educational Foundation (VWCC) has managed the Gill Building since RAMP's inception in 2017. Both the lease and the Management Services Agreement between the City and VWCC are set to expire on January 31 , 2022. VWCC declined to extend these agreements or to enter into new ones. VIC has expressed an interest to enter into a three-year lease agreement with the City to serve as sub-landlord and property manager for the Gill Memorial Property. The lease and the management of the Gill Memorial Property will be contained in a Management Services Agreement and Lease (Agreement) substantially similar to the lease and Management Agreement between VWCC and the City. The Agreement shall provide for a nominal annual rent of one dollar per year for a term of three years, with two one-year options for renewal. A public hearing is required to consider the lease of City property. Recommended Action: Authorize the City Clerk to schedule and advertise this matter for a public hearing at City Council's meeting on January 18, 2022, at 7:00 p.m., or at such time as the matter can be reached, or at such subsequent date and time as the City Manager may determine, to consider the lease of the Gill Memorial Property to VIC pursuant to the terms of the Agreement. (Or --------------------------- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager for Community Development Marc Nelson, Director of Economic Development 2 MINUTES Audit Committee of Roanoke City Council Location: Emergency Operations Center Noel C. Taylor Municipal Building, Room 159 North Date: September 1, 2021 Time: 4:03 p.m. to 5:11 p.m. Attendees: Audit Committee Member Present (Y/N) Joseph Cobb (Chair) Y Patricia White-Boyd (Vice-Chair) Y Bill Bestpitch (Member) Y Sherman Lea (Ex-Officio) N Drew Harmon, Municipal Auditor Bob Cowell, City Manager Tim Spencer, City Attorney Clarence Grier, Deputy City Manager for Operations Brent Robertson, Assistant City Manager for Community Development Amelia Merchant, Director of Finance Dawn Hope Mullins, Assistant Municipal Auditor Tasha Burkett, Information Systems Auditor Cari Spichek, Senior Auditor Brian Pendleton, Senior Auditor Dorothy Hoskins, Senior Auditor 1. Call to Order: Mr. Cobb welcomed everyone and called the meeting to order at 4:03 p.m. 2. Approval of the Minutes from the June 2, 2021 Meeting: Mr. Cobb asked if there were any comments on or corrections to the June 2, 2021, meeting minutes. Hearing none, Mr. Bestpitch made a motion to approve the minutes as written; Ms. White- Boyd seconded. The minutes were received and filed. 3. Annual Simplified Comparative Report—2021: Mr. Harmon began by recognizing Mr. Pendleton, who was the lead report preparer and one of its original designers, as well as Ms. Spichek who was the primary reviewer. The report is prepared using publicly available data from a variety of sources, including Virginia's Auditor of Public Accounts (APA). Mr. Harmon noted that data in the report are for varying time periods and September 1, 2021 Page 2 of 6 suggested readers pay close attention to graph titles and labels. He also noted that comparative data from the APA is not adjusted for cost of living and that the Roanoke region's cost of living is nearly 20% less than the state as a whole. While the City has a lower cost-of-living, it also has lower median incomes and housing values. Incomes and property values significantly impact the City's tax base. Mr. Harmon noted that federal and state transfers are significant contributors to the local economy. The Committee discussed changes in demographic data and how census data is reported. Mr. Cobb noted that the City's Hispanic demographic was projected to increase significantly by 2030 and that new census data shows Hispanics account for 8% of the City's population. Next, Mr. Harmon talked about housing, noting that about half of Roanoke's population exceeds the recommended maximum of 30% of household income being spent on housing. He noted this is similar to the state overall. Mr. Cobb commented on Lynchburg's poverty rate trending down. Mr. Harmon noted that localities with a university, such as Lynchburg and Montgomery County, report some interesting data. It is unclear how student populations factor into poverty, household incomes and other demographic data. The Committee next looked at real estate taxes. Mr. Harmon noted that residential properties made up -74% of parcels but that commercial accounted for- 50% of the assessed value. The impact of telecommuting is not yet known, but may negatively affect commercial property values. The Committee discussed fiscal stress measures tracked by the State. The most recent report is based on fiscal year 2018 data. It measures capacity to generate taxes based on property values, gross incomes, and average tax rates in the state. Mr. Harmon noted that 95 of 133 localities have more capacity than the City based on these factors. However, the City is collecting more of its capacity than 118 localities and is at 141% of the state average. This suggests the City needs to focus on improving incomes and housing values, as there is limited capacity to raise tax rates. Looking at revenue per capita, Mr. Harmon noted the importance of transfers from federal and state sources. Many of these dollars flow directly into the local economy as recipients purchase food and other necessities. The City's general fund balance could fund approximately 1.9 months of expenditures currently. Mr. Harmon noted that the Government Finance Officers Association recommends localities maintain fund balances to cover at least two month's expenditures. The Committee looked at funding for the City's pension plan, which represents a significant expenditure for the City. The average annual return-on-investment over the past ten years was nearly 10%. Pension obligations are nearly 74% funded. Mr. Harmon noted that a smaller City September 1, 2021 Page 3 of 6 workforce has fewer employees paying into the fund while the number of retirees drawing pensions continues to increase. The Committee discussed expenditures on Health and Human Services. Expenditures are comparatively high regionally, but are largely funded by state and federal transfers. These inject money into the local economy as they are spent on goods and services, not saved. Ms. White- Boyd asked about local dollars spent on human services. Mr. Harmon noted that the State funds close to 80% of services for children. Comparatively, Roanoke spends significantly more on health and human services than other cities. Related to education, the data shows enrollment in K-12 is steady and increasing. The Committee discussed the comparatively higher proportion of City students who move directly into the workforce or who have no plans after graduation. Mr. Harmon referred members to a recent audit of Career and Technical Education for more information about the school division's career counseling and education efforts. Finally, the Committee discussed the three areas that accounted for- 80% of all expenditures: Education, Public Safety, and Health and Human Services. The data shows the City spent more per student (- $15,000) than other localities in the region. The Committee discussed the meaning of the state composite index which determines how much education funding the state provides a locality. The City's composite index score is 0.3416 which translates to the state funding - 65 cents of every dollar the state estimates will be needed to meet its mandated standards of quality. Most localities, including the City, spend significantly more than the state estimate. Roanoke spends $777 per capita on public safety, including law enforcement, corrections and Fire/Emergency Medical Services. This is just above the state average for cities, which is favorable given the City's cost of living advantages. Related to health and welfare, the City spends $612 per person. This is 31% higher than the state average for cities, and more than surrounding localities, with the exception of Lynchburg. Mr. Cobb asked about demographic data for teachers and staff. Mr. Pendleton responded that such data was not listed with student enrollment data. Mr. Spencer commented that the school administration publishes an annual report card that includes staff demographic data. Mr. Cobb noted that he had not seen this breakdown for some time and was curious how staff compared to students. Mr. Spencer responded that he believes they are going in the right direction. The report is publicly available on the school division's website. Mr. Bestpitch asked about the potential value of the report for strategic planning. Mr. Cowell agreed that it is valuable information and noted that an earlier version was utilized at a Council retreat. Additionally, the report is used by the City's Revenue Team. Mr. Bestpitch commented that the report would be useful in identifying areas for improvement. Mr. Cowell agreed and noted the September 1, 2021 Page 4 of 6 importance of investing in things that promote job creation. He cited a successful $3.2 billion public-private partnership agreement in Henrico County as an example. Mr. Bestpitch agreed. Mr. Cowell added that the report may also be of benefit to others in the community. Mr. Harmon noted that the report is sent to various agencies such as the Roanoke Regional Partnership, the Chamber of Commerce, the Water and Airport Authorities and others on the department's distribution list. Ms. White-Boyd asked if the entire report is available online; Mr. Harmon confirmed it the report is on Auditing's webpage. She noted that it might also be valuable to the Western Virginia Workforce Development Board. Mr. Bestpitch asked if the City's real estate rehabilitation abatement program is improving housing conditions and increasing values. Mr. Harmon responded that an earlier audit on the program indicated it has helped raise assessed values. The Committee then discussed the importance of code enforcement in improving housing conditions and assessments. The discussion touched on the importance of the general district court helping hold owners accountable for compliance. Hearing no further questions or discussion, the report was received and filed. 4. Council Expenditures Audit: This was the annual review of City Council expenditures for Fiscal Year 2021. Mr. Harmon noted there were no findings. There were more Council members included in this year's report than in the past due to having two new members and terms now running January to December instead of July to June. Mr. Cobb opened the floor to questions or comments. Hearing none, the report was received and filed. 5. Clerk of the Circuit Court Audit: Mr. Harmon noted that the Auditor of Public Accounts (APA) provided the audit program for this audit. Municipal Auditing performed part of the program and the results were good. Mr. Cobb asked if there were any further questions or comments. Hearing none, the report was received and filed. 6. Annual Report—Audit Committee: Mr. Harmon presented the annual report for Fiscal Year 2021 [FY21]. Municipal Auditing serves the City of Roanoke, Roanoke City Public Schools [RCPS] and Valley Metro. Mr. Harmon noted that the PCI implementation consumed about 40% of the Auditing department's capacity. Audit hours for RCPS were in line with expectations to provide one full time equivalent. Mr. Harmon stated that 69% of overall hours were used directly on audits, which was in-line with similar sized governments per the most recent Association of Local Government Auditors survey, which was 68%. September 1, 2021 Page 5 of 6 The City hires external auditors to provide opinions on its financial statements, which are prepared by the Department of Finance. Municipal Auditing maintains the contract and coordinates with staff of both entities, on an arms-length basis. During Fiscal Year 2021, Finance staff had challenges completing the required work and audit opinions were not submitted by their due date. Internally, assignments completed were slightly below target, primarily due to additional staff commitment to the PCI project. The majority of findings were successfully resolved. Mr. Harmon noted there were only two [2] performance audits completed in FY21. One was School Safety and Security, the other was Building Inspections. Mr. Bestpitch asked about fire drills. Mr. Harmon responded that the School Board had requested that drills be included in the audit. Auditors found that the number and timing of drills did not comply with state requirements. Mr. Harmon reminded the Committee that the Building Inspections audit was discussed at the December 2020 meeting. Permits with no inspections requested and buildings not having elevator and cross connection inspections performed timely were the primary issues. Mr. Bestpitch asked who is responsible for ensuring elevator inspections are done. Mr. Harmon responded that the City's Building Commissioner is responsible per State Code. Mr. Harmon briefly discussed advisory services, such as serving on the Information Technology Committee. He noted that the PCI system is expected to go-live in October 2021. Related to investigations, Mr. Harmon referred the Committee to the synopsis included in the back of the report. He then asked for any questions or comments the Committee might have. Mr. Cobb asked how audit hours are tracked. Mr. Harmon explained that all assignments are given an engagement number. Auditors track their time on each engagement using an Excel spreadsheet, which is then imported into an Access database for analysis and reporting. Hearing no further questions or discussion, the report was received and filed. 7. PCI Project Update: Ms. Burkett thanked the Committee for the opportunity to provide an update on the project and proceeded with the briefing as follows: • Significant progress was made during the quarter, but the team did not meet its quarterly goals. The team continues working towards an October go-live date. PCI has had its Chief Information Officer and a Developer on-site to work through issues. Everyone involved is pressing to complete the project. • Decisions on processes, such as how trust taxes should be processed, have been settled. Checks and returns will be received in the Treasurer's Office, where they will be handled using a batch process. Returns will then be sent to the Commissioner's Office for review. Ms. White- September 1, 2021 Page 6 of 6 Boyd commended these offices on making these difficult decisions. Mr. Cobb was pleased that more vendor staff are coming on site. • Questions about the real estate data conversion were recently resolved and the real estate database has been delivered. • Development of Interfaces and Forms is progressing. • November 18, 2021, has been identified as a fall back date for go live should extra time be required. Under this scenario, cutover work would begin on November 10th. Ms. White-Boyd asked what happens from the 10th to the 18th. Ms. Burkett responded that this time is used to convert the data from the legacy systems and move it into the new system. Staff will perform additional testing and continue to familiarize themselves with the new system during this time. • No additional project costs have been identified at this point in time. • Auditing will provide a status update to the Committee on October 1. Mr. Cobb thanked Mr. Harmon and Ms. Burkett for the update. Hearing no further questions or discussion, the update was received and filed. 8. Other Business: Mr. Harmon reminded the Committee that the December meeting will be Monday, December 20th at 1:00 PM. Mr. Cobb will report on the Audit Committee's work at the upcoming Council Meeting. He asked if there would be value to doing a deeper dive into the Simplified Comparative Report at a morning briefing session. Ms. White-Boyd asked if Mr. Harmon could do a summary presentation. He affirmed he could and requested that Committee Members let him know if they have any feedback or suggestions. 9. Adjournment: Mr. Cobb adjourned the meeting at 5:11 p.m. Landon C. Howard, President Visit Virginia's Blue Ridge 101 Shenandoah Avenue, S. W. Roanoke, Virginia 24016-2044 Dear Mr. Howard: This is to advise you that Ssunny Shah has qualified as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a one-year term of office ending June 30, 2022. Sincerely, 61�T Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Ssunny Shah, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a one-year term of office, commencing July 1, 2021 and ending June 30, 2022, according to the best of my ability. (So help me God) SSUNNY SHAH The foregoing oath of office was taken, sworn to, and subscribed before me by Ssunny Shah this day ofaC" 2021. Brenda S. Hamilton, Clerk of the Circuit Court By '� , Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CHIC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC Deputy City Clerk City Clerk January 4, 2022 Joshua Johnson Neighborhood Services Coordinator Roanoke, Virginia Dear Mr. Johnson: This is to advise you that Duriel Wood has qualified as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of office of Margaret Ashburn ending September 30, 2023. Sincerely, � At Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Duriel Wood, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of office of Margaret Ashburn ending September 30, 2023, according to the best of my ability. (So help me God.) r URIEL W0Qb The foregoing oath of office was taken, sworn to, and subscribed before me by Duriel Wood this �() day of D ef 111 '2021. Brenda S. Hamilton, Clerk of the Circuit Court By Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC Deputy City Clerk City Clerk January 4, 2022 Robyn Schon, General Manager Roanoke Civic Center Roanoke, Virginia Dear Ms. Schon: This is to advise you that Chris Craft has qualified as a member of the Roanoke Civic Center Commission to replace Linwood "Woody" Deans for a term of office ending September 30, 2024. Sincerely, . J-- Yw,&IT Cecelia F. McCoy, CMC City Clerk Og'th or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Chris Craft, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Civic Center Commission to replace Linwood "Woody" Deans for a term of office ending September 30, 2024, according to the best of my ability. (So help me God.) C 2_-_Z7 CHRIS CRAFT The foregoing oath of office was taken, sworn to, and subscribed before me by Chris Craft, this,/6 7 day of 2021. Brenda S. Hamilton, Clerk of the Circuit Court gw , Jerk oR' CITY OF ROANOKE CITY COUNCIL 215 Church Avenue,S.W. Noel C.Taylor Municipal Building,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 SHERMAN P.LEA,SR Fax: (540)853-1145 Council Members Mayor Email: clerk@roanokeva.gov William D.Bestpitch Joseph L.Cobb Robert L.Jeffrey,Jr. Stephanie Moon Reynolds Vivian Sanchez-Jones January 3, 2022 Patricia White-Boyd The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: We jointly sponsor a presentation by Caption Call to share information with regard to its program and initiatives, at the regular meeting of City Council to be held on Monday, January 3, 2022, at 2:00 p.m. Sincerely, C.� , Sherman P. Lea, Sr. Mayor Patricia White-Boyd Vice-Mayor SPL/PWB:ctw Roanoke City Council General Reassessment Briefing FY 2022 - 2023 January 3, 2022 FY 2023 Real Estate Assessment Projections Proposed2023 MU.M. 1m . m _ Reassessment $595,299,700 7.28% New Construction $30,383,800 0.37% Total Increase $625,683,500 7.65% FY 2023 1 Assessed Value Prsed (includes New . . . % Change Assessed Value Single Family $41466,503,894 $4,958,558,500 11% Multi-Family $736,124,600 $803,186,600 9% Commercial $2,969,993,300 $3,036,560,200 2% Total $8,172,621,794 $8,798,305,300 7.65% Assessment History by Fiscal Year 11.50% 11.00% 10.50°10 '•_ --_.________ .__-._________.___. 10.36% 10.00% :_...-__-._-___.____.._..__....._ __-_....................._...._._..__.._ _._.__.__ ___- _____ _. 9.50% ----- - - ---------------------- 9.00% - ------------------------------ - 8.50% _.--- - - --------- --------------------------- 8.00% _------_..-_- -_--_-_-_.____-_ 7.28% 7.50% ',_._...-__-__.----..__-...._._...__..-_._.._._.._......._.___.._.__. 7.00% -- - -- - - 6.00% ---- ----- - S�s% -- .-.....------- ......... -------.....--------- 5.50% - ----------- 5.00% :._...._ ----_-------_-_.-..__ -. ---- -.- _- a-55272 ----------- 4.32% - - �-Residential - -- - _.... -."..- a' - Commercial 4.50% `----...-- --...--.-..-_____ - ---------....-- 4.00% -..-- __..__._.-_..___- __-..-----------_..__._.-_._-_..____.-__.-._...____. _._33771--.".-- . 3.43 - --------_ _- __. -- -- __._.._ Total Assessment 3.50% ----- 3.22% mrd 3.00% .._ __.__..._.__... -------- --- _ 1.90% 2.50% t.__ 2 0% _ - - -- 2.00% -- ---- 1.50% --- --- ------ ------ ----- 0.74% ...._ ._..__.... 1.00% 1.00% AS% 0.50% i- - ------ -- -'- ---- - _ .. -O.Oe76 0.00% -0.50% -0.27% --- -1.00% -1.509/. ......... '---- -_....... -_. _... .___ - -.---.. -2.00% _.._.. -2.50% -3.00% FY 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 Proj Source: PROVAL Database Includes new construction FY 2021 -2022 projects permits complete through Jun 30, 2022 FY 2022-2023 is a projection Residential includes Multi-family New Construction History by Fiscal Year $120,000,000 $111,521,4000 $100,000,000 Residential New Construction Value S 80,000,000 Commercial New Construction Value $60,2991200 S60,000,000 $53,845600 $54,875,500 $49,482 400 Total New Construction Value $37,396,300 540,000,000 s $20,000,000 u - rr FY 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2016—2021 Actual certified permit values FY 2021 -2022 Based on Projections through June 30, 2022 FY 2021 —2022 Includes Phase III - multi-fam units in District Vue Apts 4 History of Residential Sales and Foreclosures 3500 2969 2815 ` 2456 2415 2342 2334 2307 2231 2121 2109 E 7 O 1450 1416 121.2 1164 1179 971 1):Y 842 869 806 678 409 360 500 304 234 a. ---- 03-_Zo- 183 _ 162 62 0 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021" Calendar Year QForeclosures gVaho Sales OTct-1 *2021 —Sales from January through October-annualized i Median Residential Sales Price 2011 to 2021 $200,000 $175,000 $180,000 $165,300 $160,000 $150,000 $139,900 $136,OOfl $141,000 $141,200 $140,000 $131,000 $130,900 $134,975 $134,500 a� u $120,000 a c i° $100,000 $80,O00 $60,000 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021* Calendar Year 2021 sales data from January to October Proval Database In Summary • The City's residential assessed values show an overall increase of 11% • Multi- Family assessed values increased by 9% • Commercial properties show an overall increase in assessed values of 2% • The total assessment change is projected at 7.28% • Sales ratios remain in line with State standards Real Estate Fiscal Impact Projected I w.� $101.9 $104 $991.8 $102 $100 } c $98 . $9rTy $93.1 c $90.7 x $92 LAJ $90 Cr $88 $86 $84 FY 2021 FY 2022 Projected FY 2023 Adopted ■Actual 8 Appealing an Assessment ✓ Appeal to the Office of Real Estate Valuation by February 1st ✓ If a property owner does not agree with our appeal decision, they can file an appeal with the Board of Equalization. ✓ If a property owner does not agree with the Board of Equalization's decision, they can then file suit in Circuit Court. Real Estate Appeals History 250 220 200 134 174 156 147 150 132 116 100 99 79 60 43 48 50 41 29 30 28 27 20 0 2013 2014 2015 2016 2017 2018 2019 2020 2021 9 Appeals to Real Estate Valuation Appeals to Board of Equalization Tax Relief Programs Property owner's Status: • Elderly Tax Freeze • Disability Tax Relief Program • Veterans Tax Relief Program Real Estate Status: • Rehabilitated Tax Abatement • Land Use Program • Solar Energy Abatement • Energy Efficient — Reduced Tax Rate All programs require an application 10 Questions & Comments Susan S. Lower, SRA KC Bratton Director of Real Estate Valuation Deputy Director of Real Estate Valuation Suite 250 Noel C. Taylor Building Suite 250 Noel C. Taylor Building 215 W. Church Ave. S.W. 215 W. Church Ave. S.W. Roanoke, VA 24011 Roanoke, VA 24011 (540) 853-2771 (540) 853-2771 susan.lower cni.roanokeva.gov kelvin.bratton(a roanokeva.gov Angela Arnold Cookie Hazen Supervising Appraiser Supervising Appraiser Suite 250 Noel C. Taylor Building Suite 250 Noel C. Taylor Building 215 W. Church Ave. S.W. 215 W. Church Ave. S.W. Roanoke, VA 24011 Roanoke, VA 24011 (540) 853-2771 (540) 853-2771 angela.arnold6a roanokeva.gov cookie.wall(cr-roanokeva.gov 11 APPENDIX • Timeline of Assessment Process • History of Projected Assessments • Tax Relief and Abatement Programs • History of Sales Ratios • History of Assessment Changes 12 Timeline of Assessment Process • January: Notices mailed and hearings begin for citizens to appeal • February: Hearings end, mail decisions • March: Board of Equalization (BOE) begins • March: Begin re-assessment process and appraisers field reviewing property data, sales and building permits • April 5th : Second payment of tax bill due (previous assessment) • June 301h : BOE complete • July 1st : Begin new fiscal year • October 5th : First payment of tax bill due (new January assessed value) • October to December: Appraiser team finalizing re-assessment • December: Post and certify the new assessment values • December to January 1st : Proofing final values 13 Tax Relief and Abatement Programs (by Assessed Values . - • . FY 2020-2021 Rehabs $124,681,900 $131,369,700 Leaseholds $24,089,738 $21,465,004 Veterans $27,402,700 $31,349,750 Elderly Tax Freeze $9,476,417 $11,138,873 Energy Efficient $157,000 $158,800 Disabled Tax Freeze $5,557,796 $5,486,734 Agricultural Land Use $3,577,700 $3,520,200 Solar $243,485 $302,198 14 History of Sales Ratio 98 98 i 96 96 96 95 _ 95 94 93 93 92 92 90 90 i i f 88 I —+ 86 _�D9 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Source: Virginia Department of Taxation 15 History of Roanoke's Assessment Changes CY FY Reassessment New Total Construction 2022 2 102 3 7.28 0.37 7.65 2021 2022 1981 0-631 2.59 202-3 2021 3.59 1 .04 4.f33 2019 2020 2.70 0.55 3.25 2018 2019 2.29 0.64 2 --;) 2017 20103 1 .503 0.60 2. 1 ,:x; 2016 2017 -0. 12 0.67 0.55 2015 2016) -0.29 0.69 0.40 2014 2015 -0.57 0.36 -0.21 2013 2014 -1 .21 0.42 -0.79 2012 2013 -1 .64 QA1 -1 .23, -, . - 0.40 0- 17 20311 2012 L'.Z3 20,10 2011 0. 11 1 .18 1 .29 2009 201 -3 0.68 1 .08 1 .76 2008 2009 3.04 1 .50 4.54 2007 20003 `.23 1 .07 6.30 2006 2007 7.88 0.82 8J.7 CI 20 T-5 23,36 73`2 1 .03 2004 2 0.3 5 �5.98 1 .23 7.21 290.E 2004 -5.85 1 .86 7.71 2002 2 0 0 3 3.22 2.06 55.28 2001 20-02 1 3.48 1 1 .88 5.36 2000 2001 2.031 1 .t31 4.44 *Does not include appeal decisions IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 31d day of January 2022. No. 42246-010322. AN ORDINANCE to appropriate funding from the United States Treasury for the American Rescue Plan Act(ARPA)—Coronavirus Relief Fund to record and track projects recommended by the Star City Strong: Recovery and Resiliency Advisory Panel. It is hereby necessary to itemize the City of Roanoke's project list and to appropriate and allocate specific funding amounts to each project thereof, providing assistance due to ongoing matters related to the COVID-19 pandemic, amending and reordaining certain sections of the 2020-2022 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020-2022 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations American Rescue Plan Act Expenses 35-C22-2247-3083 $ (39,943,285) Financial Assistance 35-C22-2401-3085 500,000 Mental Health and Substance Addiction 35-C22-2402-3085 390,600 COVID Mitigation 35-C22-2403-3085 500,000 Workforce/Skills Development Pathways 35-C22-2404-3085 3,000,000 Enhanced Mobility 35-C22-2405-3085 3,000,000 Violence Interruption 35-C22-2406-3085 2,000,000 Food System/Hub 35-C22-2407-3085 2,500,000 Health and Leadership NW/SE 35-C22-2408-3085 1,000,000 ARPA DSS Unpaid Bills Assistance 35-C22-2409-3085 500,000 ARPA HSAB Mental and Substance 35-C22-2410-3085 600,000 Small Business Grants 35-C22-2501-3085 500,000 Nonprofit Grants 35-C22-2502-3085 500,000 Arts & Culture Grants 35-C22-2503-3085 500,000 NW Community Hub 35-C22-2504-3085 10,000,000 Housing 35-C22-2505-3085 3,000,000 Recreation Center 35-C22-2506-3085 8,000,000 Gainsboro Neighborhood Hub 35-C22-2507-3085 5,000,000 Governance 35-C22-2603-3085 23,086,071.00 Financial Assistance W\/WA ARPA 35-C22-2401-3085 $ (417,282) Water Authority Utility Relief Program FY22 35-D22-2701-3085 417,282 Revenue American Rescue Plan Act of 2021 35-C22-2247-2247 $ 24,633,386 Financial Assistance WVWA ARPA 35-C22-2247-2247 (417,282) Water Authority Utility Relief Program FY22 35-D22-2701-2702 417,282 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: Yne- City Clerk. fi Q� CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 3, 2022 Subject: American Rescue Plan Act (ARPA) and Star City Strong: Recovery and Resiliency Advisory Panel Recommendations Background: On March 1 1 , 2021 , the American Rescue Plan Act (ARPA) was signed into law by President Joe Biden establishing the Fiscal Recovery Funds which are intended to provide governments support in their response to the impacts of COVID-19. The City of Roanoke was awarded the amount of $64,576,671 . On June 30, 2021 , these funds were appropriated by City Council through Budget Ordinance 42093-063021 . This action appropriated the total funds but did not allocate funds to specific program initiatives. $24,633,386 was appropriated to the General Fund for intended revenue replacement funds. In July of 2021 , the City Council formed the Star City Strong: Recovery and Resiliency Advisory Panel to seek citizen input. The stated objective of the Advisory Panel was "to consider the challenges confronting the City from the COVID-19 pandemic disaster and the opportunities available to the community through the American Rescue Plan Act, and to make recommendations to City Council regarding the use of the funds." With Council's final determination and approval at the September 20, 2021 Council meeting, staff has moved forward with the recommendations of the Advisory Panel. It is hereby necessary to itemize the project list and to appropriate and allocate fund amounts to projects. It was also subsequently determined by the panel and City Council that all $64,576,671 would be attempted to be spent on projects identified by the Panel and endorsed by City Council rather than rely solely on the ability to recapture revenue replacements. Lastly, on November 15, 2021 funding was appropriated for the ARPA SLFRF Municipal Utility Relief Program in the amount of $417,282. These funds were appropriated into the City's ARPA funds mentioned above. It has since been determined these funds should be tracked separately and therefore should be moved to their own independent Grant Fund account. Considerations: The City of Roanoke must allocate the amount of $39,943,285 and appropriate the lost public sector revenue portion for each of the projects recommended by the Advisory Panel. With both that allocation and appropriation, the full amount of $64,576,671 will be available to recover from the COVID-19 pandemic, remain resilient, and be prepared for future emergencies. Finally, re-allocate $417,282 appropriated for the APRA SLFRF Municipal Utility Relief Program to accounts that will allow better tracking of this program that is separate and independent from the ARPA Advisory Panel recommendations. Recommended Action: Adopt the accompanying budget ordinance to establish a revenue estimate in the Grant Fund of $24,633,386 and reallocate remaining appropriated funds to accounts established by the Director of Finance. Robert owell, jr. City Manager Distribution: Clarence Grier, Deputy City Manager for Operations W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance 2 " } CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk January 4, 2022 Landon Moore, President and Founder Star City Soccer Foundation 3624 Aerial Way Drive Roanoke, Virginia 24018 Dear Mr. Moore: I am enclosing copy of Resolution No. 42247-010322 accepting and expressing appreciation for the donation of$10,000.00 from Star City Soccer Foundation to support the development of a futsal court in Preston Park. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, January 3, 2022, and is in full force and effect upon its passage. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure PC: Robert S. Cowell, Jr., City Manager Timothy R. Spencer, City Attorney Clarence Grier, Deputy City Manager Amelia C. Merchant, Director of Finance Michael L. Clark, Director, Parks and Recreation IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of January 2022. No. 42247-010322. A RESOLUTION accepting and expressing appreciation for the donation of$10,000 from Star City Soccer Foundation to support the development of a futsal court in Preston Park. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. This Council accepts and expresses its appreciation for the donation of$10,000 from Star City Soccer Foundation to support the development of a futsal court in Preston Park all as more particularly described in the City Council Agenda Report, dated January 3, 2022. 2. The City Clerk is directed to forward an attested copy of this resolution to the Star City Soccer Foundation expressing the City's appreciation. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 31d day of January 2022. No. 42248-010322. AN ORDINANCE to appropriate funding from the Star City Soccer Foundation to provide for the development of a futsal court in Preston Park, amending and reordaining certain sections of the 2021-2022 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2021-2022 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Star City Soccer Donation 08-620-9071-9079 $ 10,000 Revenues Star City Soccer Donation 08-620-9071-9071 10,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. O~ , CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 3, 2022 Subject: Star City Soccer Foundation Donation for Futsal Court in Preston Park Background: In early 2020, the Star City Soccer Foundation contacted the City about their desire to partner on the development of a futsal court in Preston Park. The existing facility there was being utilized in that manner for some time, but was not designed to accommodate it. The Star City Soccer Foundation agreed to provide partial funding for the project through fundraising efforts, and is donating $10,000 towards to total cost of the project. Considerations: The Star City Soccer Foundation has confirmed its intent to donate $10,000 to the futsal court at Preston Park. In exchange for their donation, the Star City Soccer Foundation will receive a $10,000 credit towards reservation fees for the futsal court. Recommended Action: Adopt a resolution accepting the $10,000 donation from the Star City Soccer Foundation. Adopt the accompanying budget ordinance to establish a revenue estimate and to appropriate funding of $10,000 in account 08-620-9071 , Parks and Recreation Court Conversion Project. Bober S. Cowell, ,J r. City Manager Distribution: Council Appointed Officers Amelia C. Merchant, Director of Finance Michael Clark, Director of Parks and Recreation as a revenue supplement for Emergency Medical Services ("EMS") calls, providedbythe Cityof Roanoke,in connection with the COVID-19 Coronavirus Pandemic,and authorizing the acceptance, execution, and filing of appropriate documents to obtain such funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the FY22 HRSA PRF Phase 4 allocation in the amount of$195,069 with no local match required from the City, as part of the CARES Act PRF funding awarded as a revenue supplement for EMS calls in connection with the COVID-19 Coronavirus Pandemic, as more particularly described in the City Council Agenda Report dated January 3, 2022. 2. The City Manager or his designee is hereby authorized to accept,execute,and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents are to be approved as to form by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funds. ATTEST: c4u&;t. �- City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The V day of January 2022. No. 42250-010322. V ` AN ORDINANCE to appropriate funding from the United States Treasury for the Coronavirus Aid, Relief, and Economic Security Act (CARES Act)— Provider Relief Fund, amending and reordaining certain sections of the 2021-2022 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2021-2022 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Coronavirus Expenses 35-250-5247-3081 $ 195,069 Revenues CARES Act FY22 — EMS Provider Relief 35-250-5247-5249 195,069 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. `~ CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 3, 2022 Subject: FY 22 HRSA PRF Phase 4 Relief Funding Background: In September 2021 , the United States Department of Health and Human Services ("HHS") announced the distribution of $178 billion in Provider Relief Funds ("PRF") for hospitals and other healthcare providers on the front lines of the coronavirus response. This funding is designed to support healthcare-related expenses or lost revenue attributable to the COVID-19 Pandemic. The funds are open to all providers regardless of network affiliation or payer contracts. HHS is working through the Health Resources and Services Administration ("HRSA"), to facilitate delivery of the funds. On December 16, 2021 , the City of Roanoke received its Phase 4 payment allocation, from HRSA, which totaled $195,069. These funds were awarded as a revenue supplement for EMS calls. The funds will be used to cover increased costs associated with EMS delivery to include staffing, medical supplies, equipment and Personal Protective Equipment ("PPE"). Recommended Action: Accept the FY Coronavirus Aid, Relief, and Economic Security Act - Provider Relief Fund allocation described above, and authorize the City Manager to sign an attestation confirming receipt of the funds and to agree to the Terms and Conditions of payment, all approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $195,069, and to appropriate funding in the same amount into an account to be established by the Director of Finance in the Grant Fund. Robert S. Cowell,Jr. City Manager Distribution: Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, Treasurer Clarence G. Grier, Deputy City Manager for Operations Amelia C. Merchant, Director of Finance H. David Hoback, Chief of Fire-EMS If you are unable to read this message or see the images,view it online Important Message from HHS: Your Organization's PRF Phase 4 Payment Attention: City of Roanoke TIN (Last 3 digits): 569 Dear Valued Provider: The Department of Health and Human Services (HHS), through the Health Resources and Services Administration (HRSA), is pleased to inform you that your organization will receive a Provider Relief Fund Phase 4 payment. How are payment amounts determined? You will receive one consolidated payment that includes the total amount of any base payment and/or bonus payment you qualified for based on the information in your application and administrative claims data. Base payments are calculated as a percentage of expenses and revenues reported in your application for the period from July 1, 2020 to March 31, 2021. Percentages are determined by provider size: Phase 4 Base Payment Provider Sizes and Payment Percentages Annual Net Patient Care Revenues 1 Percentage Paid Size Small Less than or equal to $10M _ j _45% _ Medium Between$1OM and$100M 25% Large Greater than ore ual to $l OOM 20% NOTE:A provider may receive less than the full percentage for their size because HRSA also deducted prior payments not previously deducted in Phase 3. Bonus payments are calculated based on Medicare, Medicaid, and CHIP administrative claims data from January 1, 2019 through September 30, 2020. HRSA then adjusted the claims to the available funds, resulting in bonus payments of approximately 0.3% of the provider's total Medicare, Medicaid, and CHIP administrative claims. More detailed information on payment methodology is available at www.hrsa.gov/provider- rel ief/future-payments/phase-4-a rp-rural/payment-methodology. How will payments be distributed? UnitedHealth Group, HRSA's contractor, will deliver the funds via their Automated Clearing House (ACH). The automated payments will be sent via Optum Bank to the group's central billing office. All payments are made to provider filing organizations based on their T1 Ns. What action should I take? Within 90 days of receiving this payment, you must sign an attestation confirming receipt of the funds and agreeing to the Terms and Conditions of payment. Should you choose to reject the funds, you must also complete the attestation to indicate this and return the funds within 15 calendar days. The Provider Relief Fund Payment Attestation Portal will guide you through the attestation process to accept or reject the funds. Not returning the payment within 90 days of receipt will be deemed as acceptance of the Terms and Conditions. Please note that per the Terms and Conditions, recipients consent to HHS publicly disclosing the payment they receive. PRF payment recipients are ,posted online in a public dataset, and Phase 4 payments that recipients have attested to will be reflected in this dataset. Where can I find more information? For additional information, visit hrsa.gov/provi.der-relief or call the Provider Support Line at (866) 569-3522; for TTY, dial 711. Hours of operation are 8 a.m. to 10 p.m. Central Time, Monday through Friday. Service staff members are available to provide real-time technical assistance and payment support. Thank you for serving your communities.We appreciate your contributions during this time. Provider Relief Bureau Health Resources and Services Administration United States Department of Health and Human Services Program eligibility and allocation of funds is determined by HHS/HRSA,subject to adjustment(as may be necessary)and available funding;see details at https://www.hrsa.gov/provider-relief/.Terms and conditions will apply. This email was sent by United HealthCare Services, 9700 Health Care Lane, Minnetonka, MN 55343 USA on behalf of the U.S. Department of Health&Human Services, Health Resources and Services Administration,5600 Fishers Lane Rockville MD 20857. Confidential. Do not distribute or reproduce without express permission. For internal use only. This email was sent to:tami.landis@roanokeva.gov Please do not reply to this email address;this mailbox is used for outbound email only. IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 3rd day of January 2022. No. 42251-010322. AN ORDINANCE to readopt and reenact the Code of the City of Roanoke (1979), as amended; and dispensing with the second reading of this ordinance by title. WHEREAS,by Ordinance No. 25043, adopted April 7, 1980,this Council adopted and enacted a new code for the City of Roanoke entitled the Code of the City of Roanoke (1979) (hereinafter sometimes referred to as the "City Code"); WHEREAS, such Code, as amended, contains certain provisions which incorporate by reference portions of the Code of Virginia(1950), as amended, (hereinafter "State Code"); WHEREAS, from time to time, certain of these State Code sections which are incorporated by reference in the City Code have been amended by the General Assembly; WHEREAS,such amendments are a matter of public record which are set forth in the Acts of Assembly and supplements and replacement volumes of the State Code; and WHEREAS,it is the desire of this Council that those provisions of the City Code which adopt by reference State Code provisions shall be fully consistent with enactments of the most recent Session of the General Assembly. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Code of the City of Roanoke(1979),as amended,a copy of which is on file in the City Clerk's Office, consisting of Chapters 1 through 36.2, each inclusive, is hereby readopted and reenacted. Such Code amendments heretofore and hereafter adopted shall continue to be known as the Code of the City of Roanoke (1979), as amended. 2. With respect to sections or provisions of the State Code incorporated by reference in the City Code, Council recognizes any amendments made to such sections or provisions of the State Code by the most recent Session of the General Assembly and hereby expresses the intent and ordains that such amendments to sections or provisions of the State Code incorporated by reference in the City Code shall be included in the City Code verbatim as enacted by the most recent Session of the General Assembly. 3. Any reference in the City Code to any section, article or chapter from former Titles of the State Code shall be deemed and construed to apply to the successor section, article or chapter of the State Code, comparable sections being set out in Tables of Comparable Sections for certain Repealed and Revised Titles published in Volume 10. 4. Pursuant to Section 12 of the City Charter,the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. o CITY OF ROANOKE o~ OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING David L. Collins Laura M. Carini 215 CHURCH AVENUE, SW r ROANOKE,VIRGINIA 24011-1595 Douglas P. Barber,Jr. Kelsey M.Durkin Timothy R. Spencer TELEPHONE 540-853-2431 Jennifer L. Crook City Attorney FAX 540-853-1221 Assistant City Attorneys EMAIL: cityatty@roanokeva.gov January 3, 2022 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Reenactment of City Code Dear Mayor Lea and Council Members: Since 1982, City Council has reenacted and recodified the City Code on an annual basis in order to properly incorporate in the Code amendments made by the General Assembly at the previous Session to State statutes that are incorporated by reference in the City Code. This procedure ensures that the ordinances codified in our Code incorporate the most recent amendments to State law. Incorporation by reference is frequently utilized in local codes to preclude having to set out lengthy provisions of State statutes in their entirety. In addition, the technique ensures that local ordinances are always consistent with the State law as is generally required. The procedure whereby a local governing body incorporates State statutes by reference after action of the General Assembly has been approved by the Attorney General. See Report of the Attorney General (1981-1982) at 272. I recommend that Council adopt the attached ordinance to readopt and reenact the Code of the City of Roanoke (1979), as amended. If the attached ordinance is not adopted, City Code sections incorporating provisions of the State Code amended at the last Session of the General Assembly may not be deemed to include the recent amendments and may be impermissibly inconsistent which could result in the dismissal of criminal prosecutions under these City Code sections. Sincerely yours, Ti t pencer Attorney LSC/l Attachment c: Robert Cowell, Jr., City Manager The Honorable Donald S. Caldwell, Commonwealth's Attorney Samuel Roman, Chief of Police Cecelia F. McCoy, City Clerk f IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The Yd day of January 2022. No. 42252-010322. AN ORDINANCE establishing the base salaries for the newly elected Commissioner of the Revenue and Sheriff for the City of Roanoke; authorizing the City Manager to execute contracts with both Constitutional Officers; and dispensing with the second reading of this Ordinance by title. WHEREAS, Antonio Hash was elected as the new Sheriff for the City of Roanoke by the voters of the City of Roanoke at the general election held on November 2, 2021; WHEREAS, as a result of the general election held on November 2, 2021, Ryan LaFountain was elected by the voters as the City's new Commissioner of the Revenue; and WHEREAS, City Council desires to provide the same base salary to each of these newly elected Constitutional Officers as their predecessors. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The base salary for the newly elected Commissioner of the Revenue, Ryan LaFountain, will be $158,972, beginning January 1, 2022, conditioned upon his office entering into and honoring a performance agreement with the City of Roanoke. 2. The base salary for the newly elected Sheriff for the City of Roanoke, Antonio Hash, will be $141,075,beginning January 1, 2022. 3. The City Manager is hereby authorized for and on behalf of the City of Roanoke to execute contracts with both newly elected Constitutional Officers for the City to provide payroll and human resource services to both offices. OFFICE OF THE CITY CLERK CITY OF ROANOKE 215 CHURCH AVENUE,S.W. ROOM 456 ROANOKE,VIRGINIA 24011 4. The second reading by title of this Ordinance is hereby dispensed with pursuant to the provisions of Section 12 of the City Charter. ATTEST: City Clerk. OFFICE OF THE CITY CLERK CITY OF ROANOKE 215 CHURCH AVENUE,S.W. ROOM 456 ROANOKE,VIRGINIA 24011 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC Deputy City Clerk City Clerk January 4, 2022 Jessie Coffman 1725 Greenwood Road, S.W. Roanoke, Virginia 24015 Dear Ms. Coffman: At a regular meeting of the Council of the City of Roanoke which was held on Monday, January 3, 2022, you were reappointed as a member of the Fair Housing Board for a three-year term of office ending March 31, 2025. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve as a member of the Fair Housing Board. Sincerely, J Cecelia F. McCoy, CMC City Clerk Enclosures pc: Antwyne Calloway, Secretary, Fair Housing Board COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of January 2022, JESSIE COFFMAN was reappointed as a member of the Fair Housing Board for a three-year term of office ending March 31, 2025. Given under my hand and the Seal of the City of Roanoke this fourth day of January 2022. City Clerk } CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.,Room 456 Roanoke, Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk January 4, 2022 Garrett Brumfield 301 First Street, S. W., Apt 304 Roanoke, Virginia 24011 Dear Mr. Brumfield: At a regular meeting of the Council of the City of Roanoke which was held on Monday, January 3, 2022, you were reappointed as a member of the Fair Housing Board for a three-year term of office commencing April 1, 2022 and ending March 31, 2025. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve as a member of the Fair Housing Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Antwyne Calloway, Secretary, Fair Housing Board COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of January 2022, GARRETT BRUMFIELD was reappointed as a member of the Fair Housing Board for a three-year term of office commencing April 1, 2022 and ending March 31, 2025. Given under my hand and the Seal of the City of Roanoke this fourth day of January 2022. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W.,Room 456 Roanoke, Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY CMC E-mail: derk@roanokeva.gov CECELIA T.WEBB,CMC Deputy City Clerk City Clerk January 4, 2022 Amazetta Anderson 920 Loudon Avenue, N. W. Roanoke,Virginia 24016 Dear Ms. Anderson: At a regular meeting of the Council of the City of Roanoke which was held on Monday, January 3, 2022, you were reappointed as a member of the Fair Housing Board for a three-year term of office ending March 31, 2025. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve as a member of the Fair Housing Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Antwyne Calloway, Secretary, Fair Housing Board COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of January 2022, AMAZETTA ANDERSON was reappointed as a member of the Fair Housing Board for a three-year term of office ending March 31, 2025. Given under my hand and the Seal of the City of Roanoke this fourth day of January 2022. T wL City Clerk ;. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk January 4, 2022 Peter Volosin 510 Mountain Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Volosin: At a regular meeting of the Council of the City of Roanoke which was held on Monday, January 3, 2022, you were reappointed as a member of the Fair Housing Board for a three-year term of office ending March 31, 2025. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy (transmitted by email) of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve as a member of the Fair Housing Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Antwyne Calloway, Secretary, Fair Housing Board I COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) 1, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of January 2022, PETER VOLOSIN was reappointed as a member of the Fair Housing Board for a three-year term of office ending March 31, 2025. Given under my hand and the Seal of the City of Roanoke this fourth day of January 2022. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECEL[A F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC Deputy City Clerk City Clerk January 4, 2022 Dr. Nathaniel L. Bishop 101 Elm Avenue, S. E. Roanoke, Virginia 24013 Dear Dr. Bishop: At a regular meeting of the Council of the City of Roanoke which was held on Monday, January 3, 2022, you were reappointed as a City representative of the Roanoke Regional Airport Commission for a four-year term of office, commencing March 10, 2022 and ending March 9, 2026. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a City representative of the Roanoke Regional Airport Commission. Sincerely, MAT Cecelia F. McCoy, CMC City Clerk Enclosures c: Danielle Poe, Secretary, Roanoke Regional Airport Commission COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) 1, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of January 2022, DR. NATHANIEL L. BISHOP was reappointed as a City representative of the Roanoke Regional Airport Commission for a four-year term of office, commencing March 10, 2022 and ending March 9, 2026. Given under my hand and the Seal of the City of Roanoke this fourth day of January 2022. J City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk January 4, 2022 Shawn Nowlin 1718 Grandin Road, Apt. 15 Roanoke, Virginia 24017 Dear Mr. Nowlin: At a regular meeting of the Council of the City of Roanoke which was held on Monday, January 3, 2022, you were appointed to fill the unexpired term of office of Jane Missel as the City representative of the Roanoke Valley Regional Cable Television Committee ending June 30, 2023. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness serve as the City representative of the Roanoke Valley Regional Cable Television Committee. Sincerely, J Cecelia F. McCoy, CMC City Clerk Enclosures pc: Scott Ramsburg, Cable Access Manager, Roanoke Valley Regional Cable Television, 541 Luck Avenue, S. W., Suite 145, Roanoke, Virginia 24016 COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of January 2022, SHAWN NOWLIN was appointed to fill the unexpired term of office of Jane Missel as the City representative of the Roanoke Valley Regional Cable Television Committee ending June 30, 2023. Given under my hand and the Seal of the City of Roanoke this fourth day of January 2022. City Clerk