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Council Actions 02-07-22
MOON REYNVLus 42268-020722 RRHA CITY of ROANOKE REDEVELOPMENT and HOUSING AUTHORITY PARTNERS IN PROGRESS ROANOKE CITY COUNCIL ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY FEBRUARY 79 2022 9:00 A.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA NOTICE: Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. Mayor Lea called for a Moment of Silence in memory of Estelle McCadden, longtime neighborhood advocate, founder of the Virginia Statewide Neighborhood Conference and 2008 Citizen of Year, who passed away on Monday, January 31, 2022; and Rebecca Gail Burruss who passed on January 21, 2022 who was served as a Commissioner on the Roanoke Redevelopment and Housing Authority since 2006. 1. Call to Order -- Roll Call. • City Council — All present. • Roanoke Redevelopment and Housing Authority— All present. 2. Welcome and Opening Remarks. Mayor Sherman P. Lea, Sr. • Chair Drew W. Kepley 3. Items for Discussion and Comments: • Overview of RRHA programs, services and accomplishments (RRHA) • Public Housing Repositioning (RRHA) • Cherry Hill-Gainesboro next steps (RRHA) 1 • Update on the EnVision Center Relocation (Council Members Cobb and Moon Reynolds) • Various Strategies to Ensure Safety in the Public Housing Developments (Council Members Cobb and Moon Reynolds) • Various concerns with regard to the Melrose Towers, Hunt Manor, Morningside Manor and Lansdowne Housing Communities (Vice-Mayor White-Boyd) • Current collaborations with community partners in supporting RRHA programming (Council Member Cobb) • Update on Redevelopment strategic plan and new Rental Assistance Demonstration initiative (Council Member Cobb) • Homeownership and Derelict Structures Program (Council Member Moon Reynolds) • Housing Choice Vouchers (Council Member Moon Reynolds) • Youth Build Grant Program (Council Member Moon Reynolds) 4. Recess/Adjourn — 10:11 A.M. 2 At 10:25 a.m., the Council Meeting reconvened to consider the following items for action, with Mayor Lea presiding and all Members of the Council in attendance: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (6-0, Council Member Cobb was not present when the vote was recorded.) A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of City-owned property containing 67 acres located Countryside, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711 (A)(3), Code of Virginia (1950), as amended. (7-0) A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of City-owned property containing 0.88 acres located at 197 Bullitt Avenue, S. E. and 502 Williamson Road, S.E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. (7-0) A communication from the City Manager requesting that Council convene in a Closed Meeting for the purpose of discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in location or expanding its facilities in the community, pursuant to Section 2.2-3711 (A)(5), Code of Virginia (1950), as amended. (7-0) A communication from the City Attorney requesting that Council convene in a Closed Meeting with legal counsel pertaining to actual litigation where such consultation and briefing in an open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended. (7-0) 3 ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: • Budget/Financial Planning FY 23 - 30 minutes Received and filed. At 12:09 p.m., the Council Meeting was declared in recess for a Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building; and thereafter to be reconvened at 2:00 p.m. in the Council Chamber. 4 ROANOKE CITY COUNCIL REGULAR SESSION FEBRUARY 712022 2:00 P.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA 1 . Call to Order--Roll Call. All present. The Invocation was delivered by Elder Milton Hardy, Jr., Associate Pastor, Greater Prayer Temple. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. Mayor Lea called for a Moment of Silence in memory of Estelle McCadden, longtime neighborhood advocate, founder of the Virginia Statewide Neighborhood Conference and 2008 Citizen of Year, who passed away on Monday, January 31, 2022; and Rebecca Gail Burruss who passed on January 21, 2022 who was served as a Commissioner on the Roanoke Redevelopment and Housing Authority since 2006. NOTICE: Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. 5 ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and/or upcoming expirations of terms of office: Board of Zoning Appeals — one vacancy Equity and Empowerment Advisory Board — one vacancy Parks and Recreation Advisory Board —two vacancies Roanoke Arts Commission — one vacancy Roanoke Neighborhood Advocates — one vacancy Roanoke Redevelopment and Housing Authority — one vacancy Roanoke Valley-Alleghany Regional Commission — one vacancy Towing Advisory Board — one vacancy (Citizen at-large) Visit Virginia's Blue Ridge, Board of Directors — one vacancy Western Virginia's Regional Industrial Facility Authority— one vacancy Access the City's homepage to complete an online application for the abovementioned vacancies. The City Clerk's Office is accepting applications for two upcoming vacancies on the Roanoke City School Board for three-year terms of office expiring on June 30, 2022. Three-year terms of office will commence July 1, 2022 and end on June 30, 2025. Incumbent School Board Trustees are Lutheria H. Smith and Joyce W. Watkins. Application and information describing the duties and responsibilities of Trustees of the Roanoke City School Board are available on the City of Roanoke's web page at www.roanokeva.gov, or may be obtained by contacting the City Clerk's Office, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. The deadline to receive applications is Thursday, March 10, 2022 at 5:00 p.m. For questions and/or additional information, please contact the City Clerk's Office at (540) 853-2541 or by email at clerkc@-roanokeva.gov. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Recognition of City employees with 30, 35, 40 and 45 years of service in calendar year 2021. Mayor Lea recognized the service of employees with 30 - 45 years of service with the City of Roanoke. 6 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. 4. CONSENT AGENDA: (APPROVED 7-0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C-1 Minutes of the regular meeting of City Council held on Monday, January 3, 2022. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2 A communication from the City Clerk advising of the resignation of Tranay Wilson as a member of the Roanoke Arts Commission, effectively immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-3 A communication from the City Clerk advising of the resignation of Valeria Alphin as a member of the Board of Zoning Appeals, effectively immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-4 A communication from the City Clerk advising of the resignations of Dr. Elda Stanco Downey as a member of the Equity and Empowerment Advisory Board, Visit Virginia's Blue Ridge, Board of Directors and Roanoke Valley- Alleghany Regional Commission, effectively immediately. RECOMMENDED ACTION: Accepted the resignations and received and filed the communication. C-5 Reports of qualification of the following individuals: Amazetta Anderson as a member of the Fair Housing Board for a three-year term of office ending March 31, 2025; Donna St.Clair as a member (Classified Service/City Employee) of the Personnel and Employment Practices Commission to fill the unexpired term of office of Jackie Clewis ending June 30, 2023; and 7 Terry McGuire as a member of the Mill Mountain Advisory Board to replace J. Matthew Bullington for a three-year term of office commencing July 1, 2021 and ending June 30, 2024. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: • Roanoke Prevention Alliance - 30 minutes Youth Risk Behavior Study Received and filed. • Youth and Gang Violence Community Assessment - 30 minutes Received and filed. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the Firehouse Subs Public Safety Foundation Grant to support the purchase of an all-terrain vehicle for specialty team responses and special events. Adopted Resolution No. 42268-020722 and Budget Ordinance No. 42269-020722. (7-0) 2. Acceptance of the Shuttered Venues Operators Grant from the Small Business Administration Office of Disaster Assistance to provide support to live venue operators in response to the impacts of COVID-19. Adopted Resolution No. 42270-020722 and Budget Ordinance No. 42271-020722. (7-0) 8 3. Acceptance of the Virginia Department of Transportation's Surface Transportation Block Grant and Highway Infrastructure Program funds for the Roanoke River Greenway East design. Adopted Resolution No. 42272-020722 and Budget Ordinance No. 42273-020722. (7-0) 4. Acceptance of the Virginia Department of Transportation's Highway Infrastructure Program, Regional Surface Transportation Block Grant and SmartSCALE funds for the Aviation Drive/Valley View Boulevard Pedestrian Improvements. Adopted Resolution No. 42274-020722 and Budget Ordinance No. 42275-020722. (7-0) 5. Acceptance of the Section 106 Supplemental Disaster Funding Grant from the Virginia Department of Environmental Quality to support the purchase of a new street sweeper. Adopted Resolution No. 42276-020722 and Budget Ordinance No. 42277-020722. (7-0) 6. De-appropriation of the Virginia Department of Transportation Regional Surface Transportation Program funds for the Roanoke River Greenway Barnhardt Creek Bridge crossing. Adopted Budget Ordinance No. 42278-020722. (7-0) 7. Adoption of the Emergency Operations Plan for the City of Roanoke. Adopted Resolution No. 42279-020722. (7-0) 8. Acquisition of real property rights in fee simple, in connection with the City of Roanoke Floodplain Mitigation Project. Adopted Ordinance No. 42280-020722. (7-0) COMMENTS OF CITY MANAGER. The City Manager shared the following comments: The City Manager gave an overview of the Roanoke City Council Strategic Plan — Star City Strong and provided a draft copy to the Council. 8. REPORTS OF COMMITTEES: NONE. 9 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Council Member Cobb shared he recently conversed with a local storeowner who expressed concern with an uptick of shoplifting at his establishment; encouraged further education for local convenience stores with regard to the Plastic Bag Tax and use of reusable bags; and recommended review of the City Ordinance regarding snow removal on sidewalks in front of properties prior to 9:00 a.m., as it may be updated due to unreasonable requirements. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. See below. CERTIFICATION OF CLOSED MEETING. (7-0) Appointed Jennifer Oakes to replace Cindy McFall as a City representative of the Local Office on Aging for a one-year term of office commencing March 1, 2022 and ending February 28, 2023. Reappointed Jared Rigby and Luke Priddy; and appointed Ralphel Lee to replace Pete Eshelman and Tim Pohlad-Thomas to replace William Modica as members of the Parks Recreation Advisory Board for three-year terms of office, each, commencing April 1, 2022 and ending March 31, 2025. Appointed Donna Davis to fill the unexpired term of office of Tranay Wilson as a member of the Roanoke Arts Commission ending June 30, 2022. Appointed Rachel Hale to fill the unexpired term of office Brian Bennett as a member of Roanoke Neighborhood Advocates ending September 30, 2022. Appointed Karen Michalksi-Karney to fill the unexpired term of office of R. Gail Burruss as a member of the Roanoke Redevelopment and Housing Authority ending August 31, 2022. 10 Appointed Manuel Dotson to replace Chris Craft as a member of the Towing Advisory Board for a three-year term of office ending October 31, 2023. Appointed Tomas Reyes to replace Granger MacFarlane and reappointed W. Brent Robertson as City representatives of the Western Virginia's Regional Industrial Facility Authority for four-year terms of office, each, commencing February 4, 2022 and ending February 3, 2026. 12. ADJOURNED - 5:25 P.M. 11 sow, CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE,S.W.,SUITE 452 ROANOKE,VIRGINIA 24011-1594 TELEPHONE: (540)853-2444 FAX: (540)853-1145 SHERMAN P.LEA,SR. EMAIL: MAYOR@ROANOKEVA.GOV Mayor February 7, 2022 The Honorable Vice-Mayor Patricia White-Boyd and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor White-Boyd and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, Sherman P. Lea, Sr. Mayor SPL:ctw COMMITTEE VACANCIES/REAPPOINTMENTS February 7, 2022 Public VACANCIES: Unexpired term of office on the Board of Zoning Appeals ending December 31, 2023. Unexpired term of office on the Equity and Empowerment Advisory Board ending December 31, 2023. Terms of office on the Parks and Recreation Advisory Board ending March 31, 2025. Unexpired term of office on the Roanoke Arts Commission ending June 30, 2022. Unexpired term of office on the Roanoke Neighborhood Advocates ending September 30, 2022. Unexpired term of office on the Roanoke Valley-Alleghany Regional Commission ending June 30, 2024. Term of office (Citizen at Large) on the Towing Advisory Board ending October 31, 2023. Term of office on the Western Virginia's Regional Industrial Facility Authority ending February 3, 2026. 1 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 7, 2022 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of publicly-owned property containing approximately 67 acres located at Countryside, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to 2.2-371 1 .A.3, Code of Virginia (1950), as amended. Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Clarence Grier, Deputy City Manager W. Brent Robertson, Assistant City Manager for Community Development CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 7, 2022 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of publicly-owned property containing approximately 0.88 acres located at 197 Bullitt Avenue, S.E. and 502 Williamson Rd., S.E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to 2.2-3711 .A.3, Code of Virginia (1950), as amended. Robert S. Cowell, .Jr. dCity Manager Distribution: Council Appointed Officers Clarence Grier, Deputy City Manager W. Brent Robertson, Assistant City Manager for Community Development O� CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 7 2022 Subject: Request for Closed Meeting request that City Council hold a closed meeting pursuant to Section 2.2- 371 1 .A.5, Code of Virginia (1950), as amended, for the purpose of discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager W. Brent Robertson, Assistant City Manager for Community Development aF ,o CITY OF ROANOKE o~ OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING David L. Collins 215 CHURCH AVENUE, SW Laura M. Carini ROANOKE, VIRGINIA 24011-1595 Douglas P. Barber, Jr. Kelsey M. Durkin Timothy R. Spencer TELEPHONE 540-853-2431 Jennifer L. Crook City Attorney FAX 540-853-1221 Assistant City Attorneys EMAIL: cityatty@roanokeva.gov February 7, 2022 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for closed meeting Dear Mayor Lea and Council Members: This is to request that City Council convene a closed meeting for consultation with legal counsel pertaining to actual litigation where such consultation and briefing in an open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to §2.2-371 I.A.7, Code of Virginia (1950), as amended. With kindest personal regards, I am Sincerely yours, Spencer y orney TRS/lsc c: Robert S. Cowell, Jr. City Manager Clarence G. Grier, Deputy City Manager for Operations Cecelia F. McCoy, City Clerk Amelia Merchant, Director of Finance Nichole Gibson, Risk Management Director David L. Collins, Senior Assistant City Attorney q; CD cuy), G66l9 -AA CITY OF ROANOKE EQUITY.COMMUNITY.EMPOWERMENT. ,4 f15� t City Council Budget Briefing February 7,2922 Agenda • FY 2022 Overview • FY 2023 Development • Capital Improvement Program (CIP) • Next Steps 1 2/7/2022 FY 22 General Fund Overview • The FY22 adopted budget is $307.6 million and local taxes comprise approximately 68.3% of all revenue. • Through December, FY 22 local taxes have increased approximately $7.1 million or 9.9% compared to the same period of FY 21. • Through December, total FY 22 revenues have increased approximately$5.8 million or 5.5% compared to the same period of FY 21 due in large part to an increase in Real Estate, Sales Tax, Transient Occupancy, and Prepared Food and Beverage Tax. • Expenditures through December increased approximately$7.2 million or 5.3% compared to the same period last year, mainly due to the timing of transfers to GRTC, RCPS, Capital Projects and the Grant Fund. 3 FY 2022 Revenue Monitoring Dashboard LocalTaxes Budget Target Actual Above or Below Target Real Estate 94,669,000 48,435,561 48,947,481 +1.1% Sales Tax(activity through November) 22,800,000 9,499,374 10,724,467 +13.3% Business License Tax 14,600,000 405,308 233,612 -42.4% Transient Occupancy Tax_ 2,730,000 1,380,320 2,067,020 +49.7% Prepared Foods&Beverage Tax 14,800,000 6,417,463 7,680,135 +19.7% All Local Taxes 210,018,711 76,778,516 80,986,294 +5.5% 'Target comparisons use the percent of revenue recognized for the prior 3 years(averages)through the same month(Dec). 4 2 2/7/2022 FY 2022 Net Local Tax Increase Local Tax Growth $5,406,289 Downtown District Taxes (45,000) Visit Virginia's Blue Ridge (431,250) Net Local Tax Growth 4,930,039 RCPS Increase(40%) 1,972,016 City Increase(60%) $2,958,023 7 FY 2023 Local Tax Estimate Real Estate $93,073,800 $94,669,000 $95,000,000 $101,500,000 $6,831,000 7.22% Sales 24,115,939 22,800,000 25,000,000 24,350,000 1,550,000 6.80% Transient 2,767,280 2,730,000 3,900,000 4,000,000 1,270,000 46.52% Occupancy Prepared Foods& 15,466,191 14,800,000 16,600,000 16,850,000 2,050,000 13.85% Beverage Cigarette Tax 1,818,865 1,900,000 1,825,000 1,795,000 (105,000) -5.53 Motor Vehicle 3,214,542 2,900,000 2,100,000 2,700,000 (200,000) -6.90 License Communications 5,119,041 4,900,000 4,900,000 4,680,000 (220,000) 4.49% Tax Personal Property 24,850,475 24,750,000 24,600,000 25,000,000 250,000 1.01% Business License 13,949,251 14,600,000 13,900,000 14,200,000 (400,000) -2.74 'Other 27,881,376 25,969,711 27,600,000 27,916,650 1,946,939 7.50% TOTAL $212,256,761 $210,018,711 $215,425,000 $222,991,650 12,972,939 6.18% *Other:District Taxes,Public Service Corp,Penalties/Interest,Utilities Tax,Recordation g and Probate,Admissions,Franchise Fees,Bank Stock,Delinquent Taxes 4 2/7/2022 FY 2023 Net Local Tax Increase Local Tax Growth $12,972,939 Downtown District Taxes (57,189) Visit Virginia's Blue Ridge (476,250) Net Local Tax Growth 12,439,500 RCPS Increase(40%) 4,975,800 City Increase(60%) $7,463,700 9 Potential FY 2023 General Assembly Revenue Impacts • Reduction in local share of Sales Tax on groceries — Impact on 40% share of local taxes with RCPS • Transient Occupancy Tax restriction — Impact on 40% share of local taxes with RCPS • Revenue related to Jail Inmates • Tax relief on automobile values — Impact on 40% share of local taxes with RCPS 10 5 2/7/2022 Preliminary FY 2023 Expenditure Priorities (continued) • Employee Compensation — Each 1% pay raise increase—est. $1,035,000 — Public Safety Step Pay Plan—est. $1,000,000 • Other: — Statutory Mandates — General Assembly Actions • Election equipment and ballot fraud security — Contractual Increases — Inflationary Impacts — Blue Ridge Behavioral Healthcare 11 Preliminary FY 2023 Expenditure Priorities X63,000 • Organizational Cost Increases: V,4 3,000 — Medical* -$0 — Dental* - $0 — VRS -$0 — Reserves -$250,000 — Debt Service -$963,000 — Worker Compensation -$250,000 'Currently budgeted amounts sufficient for anticipated calendar year 2023 expenditure growth 12 6 2/7/2022 Next Steps in FY 2023 Budget Development Process • Offers reviewed by staff • Offers reviewed by Budget Committee • External agency requests reviewed • Budget Committee review and General Fund recommendation development • Budget Committee review of fee adjustment requests • March 7t" Budget Briefing preparation 13 Transparentprocess Capitalof investments regardless of una Improvement Pr • •ram .. l to implement our mas r plan Aan- and comprehensive ROD, Responsible and sf4lfte'�_ resources through planning ,h. Desire • priority-setting Aff characteristics 14 7 1 Projects and Only items assets over requiring $100K debt funding Any funding sourc Full picture of the City's` investments Items nominated Plans as gateway for inclusion i � to the CIP u *�A•r tVlester�faris`art �sse�_„� management strategies identif�c_, ` what can be priorities for inclusion in the CIP,v I I 2/7/2022 Web publishing of 17 18 CIP wrapped into investments operating budget Public r` Review Staff driven Planning Commission Review ' Evaluate capacity for Capital projects nominatistf'" funding Consider relative priority Plans of nominated projects �_.�_ Staff prepares SQ,ec F}J`�' co\off ta<se5 recommended program 4atV- Este <ecr \'� .�,t e Web publishing F \a C v�'d° sem```„ :�' Planning Commission Public review Recommendation City Council Adoption CIP published on web site Quarterly progress updates 2/7/2022 Capital Improvement Program • Maintain Current Capital Assets and Infrastructure Investment for Livability and Economic Development — Bridge Program — Curb, Gutter and Sidewalk — Streetscape Projects — Stormwater Improvements — Civic Center — School Maintenance • Targeted Livability Investments — Library Master Plan — Parks and Recreation Master Plan — Transit — Fire/EMS Facility Upgrades Investments made within parameters of debt policy. 19 FY 2022-2026 CIP Projects • Buildings — Campbell Court Redevelopment—FY 2022 Project — Capital Building Maintenance—major HVAC,electrical and lighting needs — Fire Facility Master Plan—Station 2 — Library Master Plan—Belmont Library — Transit Transfer Facility Construction — Juvenile and Domestic Court Renovations • Fleet Capital Replacement — Fire apparatus and Solid Waste vehicles • Parks and Recreation Master Plan — Greenways—Roanoke River Bridge The Gap and Tinker Creek — Recreation Center and Pool — Rehabilitating and/or replacing amenities • School Improvements — Morningside, Preston Park and Breckinridge 20 10 2/7/2022 FY 2022-2026 CIP Projects • Streets,Sidewalks,Bridges and Other Infrastructure — Bridge Renovation/Replacement Program—Main Street(Wasena)Replacement, 1311 St SW over NSRW Renovation — Curb,Gutter and Sidewalk Program—new sidewalks and maintenance — Passenger Rail Station—construction(rehabilitation of existing building) — Streetscape Project Improvements • Technology Improvements — Financial System(Advantage)upgrade and Jail Management System(RMS/JMS) — Revenue System(PCI)Implementation project • Stormwater Capital Improvements — PWSC Pole Barns — Various drainage projects • Berglund Center Renovations — BPAT restroom remodel and roof replacement — Parking lot lights conversion to LED 21 22 FY 2022-2026 CIP FY2022- FY2023-26 Protect Authorized _ FY2023 FY2024 FY2025 FY2026 TOTAL School Facility Maintenance and Improvements 5,000,000 12,750,000 12,855,000 5,000,000 5,000,000$ 35,605,000 Bridge Renovation 13,750,000 13,750,000 $ 13,750,000 Library Master Plan $ 6,300,000 Parks and Recreation MasterPlan 3,000,000 4,000,000 2,300,000 Berglund Center Improvements 900,000 1,500,000 1,500,000 1,500,000 1,500,000$ 6,000,000 Stormwater Management 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000$ 12,000,000 Curb,Gutter and Sidewalk Program-New 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 $ 6,800,000 Curb,Gutter and Sidewalk Program-Maint. 635,000 635,000 635,000 635,000 635 000 $ 2,540,000 Streetscape Improvements 500,000 500,000 500,000 500,000 500,000$ 2,000,000 Passenger Rail 1,869,000 $ 1,869,000 Fleet Capital Replacements 1,300,000 1,600,000 600,000 1,325,000 1,700,000$ 5,225,000 Technology Capital Improvements 770,000 1,860,000 1'8 70,000 1,500,000 $ 5,230,000 Fire Facility Master Plan 50,000 1,000000 8,300,000$ 10,150,000 4 Capital Building Maintenance 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000$ 4,000,000 $31 555,000 $ 2,295,000$28,679,000$17,160,000 $23,335,000$111 469,000 • Table only shows planned debt issues.It does not show cash or grant funded capital improvements such as ARPA funds for Shuttered Venue or Parks and Rec nor does it show$4.5 million in cash investments for Technology,Building Maintenance,Fleet, Bridge Maintenance and Stormwater Improvements. • Excess debt service may be available in some years for one-time capital needs,the Undesignated Fund Balance and the Stabilization Reserve. 22 11 2/7/2022 FY 2023-2027 Capital Improvement Program • Continuation of Bond Funding in FY 2027 for Existing Projects — School Improvements-$5.0 M — Berglund Center Improvements-$1.5 M — Stormwater Improvements-$3.0 M — Curb, Gutter&Sidewalk-$2.335 M — Streetscape Improvements—$500,000 — Capital Building Maintenance-$1.0 M 23 FY 2023-2027 Capital Improvement Program • Existing Projects Requiring Additional Funding — Inflationary impacts on cost estimates — Bridge Renovation— 131h St SW over NSRW — Curbs, Gutter and Sidewalk-Maintenance — Technology Improvements—Earlier timeline for Advantage System — Fire Facility Master Plan—Station#2 Land and A&E — Capital Building Maintenance—Faster timeline for HVAC and Structural projects 24 12 2/7/2022 FY 2023-2027 Capital Improvement Program • Projects Not Currently Programmed or Funded — New Bridge Renovations—Melrose over Peters Creek — New Library Projects—Belmont — Streetscapes Improvements—Street Paving,ADA Ramp,Traffic Signal Modernization — New Technology Capital Improvements-Network Cabling, Regional Radio Antennas, Expanded Global HR/Payroll/Talent Management, Internet Ring Expansion, Public Safety Mobile Radios 25 FY 2023-2027 Capital Improvement Program • Projects Not Currently Programmed or Funded (continued) — Fire Facility Master Plan—Fire Station#6 Expansion — Public Works Service Center—Women's Locker Room,Wash House/Refueling Station, New Employee Parking Lot — Magistrate Office Renovation — Commonwealth Attorney's Office—Conversion of former Law Library 26 13 2/7/2022 FY 2023-2027 Capital Improvement Program • Next Steps / Funding Strategies — Prioritization of unfunded requests and determine affordability — Discussions with Financial Advisors (Davenport) — Seek to cash fund using one-time allocation from FY21 YE surplus 27 Council Discussion • FY 2023-2027 Priority Projects • March 7t" Capital Update • Financial Advisor - Capital Funding Strategies Update 28 14 2/7/2022 Questions? 15 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,s.W.,suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk February 8, 2022 Tranay Wilson 606 Marshall Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Wilson: A communication from the City Clerk advising of your resignation as a member of the Roanoke Arts Commission was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, February 7, 2022. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Arts Commission from July 1, 2019 to February 7, 2022. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, Cecelia F. McCoy, CMC City Clerk CFM:ctw Enclosure pc: Melissa Murray, Secretary, Roanoke Arts Commission CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,s.W.,suite 456 (gRoanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk February 7, 2022 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise that Tranay Wilson has tendered her resignation as a member of the Roanoke Arts Commission, effective immediately. Sincerely, Cecelia F. McCoy, CMC City Clerk Good afternoon friends. I wanted to email you both as Doug, you oversee the RAC board and Janet, you oversee the collections committee. Although I love serving with all of you, things have begun to accelerate concerning The Hill Church and don't feel I'm able to be fully committed to the RAC which I believe is unfair to you all. With a bit of hesitation, I would like to submit formal resignation from the RAC. My sincere apologies and I hope to be able to still maintain relationship with the two of you especially. Blessings, Tranay Tranay Wilson Executive Director Creative Arts/Communication thehillchurch.com LOVE. PEOPLE. LI FE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk February 8, 2022 Valeria Alphin 1920 Deyerle Road, S. W. Roanoke, Virginia 24016 Dear Ms. Alphin: A communication from the City Clerk advising of your resignation as a member of the Board of Zoning Appeals was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, February 7, 2022. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Board of Zoning Appeals from January 1, 2018 to February 7, 2022. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, 4?e.ce'e"liaF.tCC'-ty-' C &�t City Clerk CFM:ctw Enclosure PC: Lindsay Aker, Secretary, Board of Zoning Appeals CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: derk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk February 7, 2022 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise that Valeria Alphin has tendered her resignation as a member of the Board of Zoning Appeals, effective immediately. Sincerely, azuze;t') J. Cecelia F. McCoy, CMC City Clerk From: "Valeria Alphin"<VALE R IA.ALPH I N@Longandfoster.com> To: "Lindsay.Aker@roanokeva.gov"<Lindsay.Aker@roanokeva.gov> Date: 01/21/2022 09:59 AM Subject: [EXTERNAL] BZA CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. To whom it may concern: I have sold all of my city of Roanoke real estate and will no longer be residing in the city, so I must resign from the Board of Zoning Appeals. Effective immediately. Thank you for the opportunity to serve. Valeria E.Alphin REALTOR Licensed in Virginia Long and Foster REALTORS 3906 Electric RD, SW Roanoke,Virginia 24018 www.ValSellsTheValley.com valeria.alphin@longandfoster.com Cell: 540.998.4046 ALERT! Long&Foster Real Estate will never send you wiring information via email or request that you send us personal financial information by email. If you receive an email message like this concerning any transaction involving Long&Foster Real Estate, do not respond to the email and immediately contact your agent via phone. The contents of this e-mail message may be privileged and/or confidential. If you are not the intended recipient,any review,dissemination,copying,distribution or other use of the contents of this message or any attachment by you is strictly prohibited.If you receive this communication in error,please notify us immediately by return e-mail,and please delete this message and all attachments from your system. Warning: If you receive an email from anyone concerning a transaction involving Long&Foster Companies ("Long&Foster")which requests that you wire funds or that you provide nonpublic personal information by unsecured return email,do not respond to the message. To protect yourself,immediately call your real estate agent or other contact at Long&Foster. � CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 ;1.. Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC Deputy City Clerk City Clerk February 8, 2022 Dr. Elda Stanco Downey 375 Allison Avenue, S. W. Roanoke, Virginia 24016 Dear Dr. Downey: A communication from the City Clerk advising of your resignations as a member of the Equity and Empowerment Advisory Board, Visit Virginia's Blue Ridge, Board of Directors and Roanoke Valley-Alleghany Regional Commission was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, February 7, 2022. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Equity and Empowerment Advisory Board, Visit Virginia's Blue Ridge, Board of Directors and Roanoke Valley- Alleghany Regional Commission from January 1, 2021, August 16, 2021 and July 1, 2021, respectively, to February 7, 2022. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, Cecelia F. McCoy, CMC City Clerk CFM:ctw Enclosure t?� ' CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk February 7, 2022 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise that Dr. Elda Stanco Downey has tendered her resignations as a member of the Equity and Empowerment Advisory Board, Visit Virginia's Blue Ridge, Board of Directors and Roanoke Valley-Alleghany Regional Commission, effective immediately. Sincerely, �-4 Cecelia F. McCoy, CMC City Clerk Fw: [EXTERNAL] Resignation from EEAB Susie McCoy to: Cecelia Webb 02/03/2022 08:48 AM Susie McCoy/Employees/City_of_Roanoke To: Cecelia Webb/Employees/City_of_Roanoke@City_of_Roanoke Susie McCoy City Clerk 540-853-6358 -----Forwarded by Susie McCoy/Employees/City—of—Roanoke on 02/03/2022 08:48 AM----- From: "Elda Stanco Downey"<elda@roanokespanish.com> To: Susie.McCoy@roanokeva.gov Date: 02/02/2022 09:15 PM Subject: Re: [EXTERNAL] Resignation from EEAB _ CAUTION: This email originated from outside your organization.Exercise caution when opening attachments or on clicking links from unknown senders. Dear Ms. McCoy, Thank you very much, I appreciate your kind words! Unfortunately, there is one more Board I need to step down from - the Visit Virginia's Blue Ridge Board. I am so sad to not be able to continue my work on these Commissions and Boards that are so important! I look forward to supporting our City and region from my new role. Thank you again for your assistance. All the best, Elda Dr. Elda Stanco Downey C: (540) 904-8126 Dr.Elda Stanco Downey(she,her,ella,lei ) C:540.904.8126 Stay connected with us!ROANOKE SPANISH I Facebook I Instagram I Twitter I Linkedln On Tue, Feb 1, 2022 at 4:59 PM<Susie McCo clJroanokeva.gov>wrote: Dr. Downey: Congratulations! - An honor and well-earned! Susie McCoy City Clerk 540-853-6358 Dr. Downey, Thank you for your service to the City of Roanoke on the Equity and Empowerment Advisory Board. I will advise City Council and an acknowledgement letter will be forthcoming. Susie McCoy City Clerk 540-853-6358 From: "Elda Stanco Downey" <eldactroanokespanish.com> To: Susie.McCoyaroanokeva.gov Date: 02/01/2022 11:40 AM Subject: [EXTERNAL] Resignation from EEAB CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Dear Ms. McCoy, I regret to share that I am stepping down from the Equity and Empowerment Advisory Board, effective immediately. I look forward to continuing to support the EEAB efforts and projects as a private citizen of Roanoke City. I have shared my resignation with Councilman Bill Bestpitch. Thank you for your assistance, and please let me know if you need anything else from my end. All the best, Elda Dr. Elda Stanco Downey Dr. Elda Stanco Downey(she, her, ella, lei) C: 540.904.8126 Stay connected with us! ROANOKE SPANISH I Facebook I Instagram I Twitter Linkedln CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,MMC Deputy City Clerk City Clerk February 8, 2022 Antwyne Calloway, Secretary Fair Housing Board Roanoke, Virginia Dear Mr. Calloway: This is to advise you that Amazetta Anderson has qualified as a member of the Fair Housing Board for a three-year term of office ending March 31, 2025. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Amazetta Anderson, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Fair Housing Board for a three-year term of office ending March 31, 2025, according to the best of my ability. So help me God. f 4 � ✓ A ETTA A DERSON The foregoing oath of office was taken, sworn to, and subscribed before me by Amazetta Anderson this L day of 7 2022. Brenda S. Hamilton, Clerk of the Circuit Court Bylerk a ` CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk February 8, 2022 Angelia Vernon, Secretary Personnel and Employment Practices Commission Roanoke, Virginia Dear Ms. Vernon: This is to advise you that Donna St.Clair has qualified as a member of the Personnel and Employment Practices Commission to fill the unexpired term of office of Jackie Clewis ending June 30, 2023. Sincerely, 04 . Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Donna St.Clair, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member (Classified Service/City Employee) of the Personnel and Employment Practices Commission to fill the unexpired term of office of Jackie Clewis ending June 30, 2023, according to the best of my ability. (So help me God.) G[ - DONNA ST.CLAIR The foregoing oath of office was taken, sworn to, and subscribed before me by Donna St.Clair this 10 day of Ja 1 2021. Brenda S. Hamilton, Clerk of the Circuit Court By ( `� Clerk s�^A CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk February 8, 2022 Nicole Ashby, Secretary Mill Mountain Advisory Board Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Terry McGuire has qualified as a member of the Mill Mountain Advisory Board to replace J. Matthew Bullington for a three-year term of office commencing July 1, 2021 and ending June 30, 2024. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Terry McGuire, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Mill Mountain Advisory Board to replace J. Matthew Bullington for a three-year term of office, commencing July 1, 2021 and ending June 30, 2024, according to the best of my ability. (So help me God.) TERrf MCGU E The foregoing oath of office was taken, sworn to, and subscribed before me by Terry McGuire this-�D-day oN� 2022. Brenda S. Hamilton, Clerk of the Circuit Court C , Clerk arm�-�ne�nq 11,1 Roanoke's prevention resource Roanoke Prevention Alliance Roanoke City 2021 YRBS Results 6th & 8th Grades (n=1,009) 10th & 12th Grades (n=707) Blue Ridge Behavioral Healthcare Middle School 30-Day Substance Use �1 ■ Roanoke's prevention resource Increase � 1 1 1 1 SubstanceDecrease Tobacco 7 4% 3% 2% Blue Ridge Behavioral Healthcare 1 12/30/2021 Middle School 30-Day Substance Use r11 Roanoke's prevention resource Substance - . Tobacco 7% 4% 3% 2% Vape(2015) 14% 9% 13% g% 4`3 Blue Ridge Behavioral Healthcare z P.Kn„�a Weess k,.,p, Middle School 30-Day Substance Use ,R1 Roanoke's prevention resource Substance Tobacco 7% 4% 3% 2% i Vape (2015) 14% 9% 13% g% Q Alcohol 17% 10% 9% 6% g �- Blue Ridge Behavioral Healthcare 2 12/30/2021 Middle School 30-Day 1�1� Substance Use �1 Roanoke''prevention resource Substance1 1 1 1 Decrease Tobacco 7% 4% 3% 2% Vape (2015) 14% 9% 13% 8% Q Alcohol 17% 10% 9% 6% Alcohol-Binge 11% 6% 4% 2% Blue Ridge Behavioral Healthcare Y��n1� Peevenr:on&`Neilmss Service* Middle School 30-Day '['] nA Substance Use �'1 Roanoke''prevention resource Inc Substance1 1 1 1 Decrease Tobacco 7% 4% 3% 2% Vape(2015) 14% 9% 13% 8% Q� Alcohol 17% 10% 9% 6% Alcohol-Binge 11% 6% 4% 2% Marijuana 14% 11% 8% 5% Blue Ridge Behavioral Healthcare �Y+.�tH C/Y P.r.venon&VVe'.nacr Svv..cr. 3 12/30/2021 Middle School 30-Day j� A Substance Use F 111 Roanoke's prevention resource Substance ' Tobacco 7% 4% 3% 2% Vape (2015) 14% 9% 13% 8% Q Alcohol 17% 10% 9% 6% Alcohol-Binge 11% 6% 4% 2% Marijuana 14% 11% 8% 5% Prescription(2013) 16% 7% 4% 2% Blue Ridge Behavioral Healthcare Middle School 30-Day A Sub stance Use X11 Roanoke's prevention resource Substance 1 Tobacco 7% 4% 3% 2% a Vape (2015) 14% 9% 13% g% Alcohol 17% 10% 9% 6% Alcohol-Binge 11% 6% 4% 2% Marijuana 14% 11% 8% 5% Prescription(2013) 16% 7% 4% 2% �1 Heroin N/A 6% 3% 1% Blue Ridge Behavioral Healthcare 4 12/30/2021 FHuigh School 30-Day 1� A bstance Use �1�� Roanoke's prevention resource Substance1 1 1 Tobacco 17% 13% 8% 2% Blue Ridge Behavioral Healthcare " p,",.,,,—&WO— High School 30-Day TITJA Substance Use X11 Roanoke's preventionresource 1 MMOM ubstance Tobacco 17% 13% 8% 2% Vape(2015) 31% 20% 32% 18% *i Blue Ridge Behavioral Healthcare S{okni r wQ�em.o��woa,e.,wrya. 5 12/30/2021 High School 30-Day n A Sub � Sc Use .R1 fioanokes prevention resource Substance1 1NIncrease/1 1 Decrease Tobacco 17% 13% 8% 2% Vape (2015) 31% 20% 32% 18% 4 Alcohol 35% 35% 29% 15% Blue Ridge Behavioral Healthcare High School 30-Day ! i 3 A Substance Use "1 Roanoke's prevention resource Substancemmm ��Sm Tobacco 17% 13% 8% 2% 11, Vape(2015) 31% 20% 32% 18% 4 Alcohol 35% 35% 29% 15% Alcohol-Binge 20% 21% 16% 6% Blue Ridge Behavioral Healthcare sem,•� o.�„�.��kM<� 6 12/30/2021 High School 30-Day TIr)A Substance Use �1 Roanoke's prevention resource Substancewwmm� Tobacco 17% 13% 8% 2% Vape (2015) 31% 20% 32% 18% 4 Alcohol 35% 35% 29% 15% Alcohol-Binge 20% 21% 16% 6% Marijuana 31% 35% 30% 16% Blue Ridge Behavioral Healthcare High School 30-Day Substance Use �1 Roanoke's prevention resoSubstance urce 1 1 1 1 Tobacco 17% 13% 8% 2% Vape (2015) 31% 20% 32% 18% -0- Alcohol Alcohol 35% 35% 29% 15% Alcohol-Binge 20% 21% 16% 6% Marijuana 31% 35% 30% 16% Prescription (2013) 15% 18% 8% 2% Blue Ridge Behavioral Healthcare ,,�sem„• r a,... .o��.„.•.,�, .e, 7 12/30/2021 High School 30-Day A Substance Use 1�1 Roanoke's prevention resource Substance , Tobacco 17% 13% 8% 2% Vape (2015) 31% 20% 32% 18! 4 Alcohol 35% 35% 29% 15% Alcohol-Binge 20/ 21% 16% 6% Marijuana 31% 35% 30% 16% IG Prescription (2013) 15% 18% 8% 2% Heroin N/A 15% 3/ 2% Blue Ridge Behavioral Healthcare Summing it up... T� 1- 1 't� p U1 Roanoke's prevention resource • 30-day use of tobacco, vape products, and alcohol have decreased for MS and HS youth • Vape products are being used more than traditional tobacco products • 30-day use of marijuana decreased • 30-day marijuana and alcohol use for HS are at 15% and 16% • Rx abuse has decreased and so has heroin use Blue Ridge Behavioral Healthcare �j»�2H Prevemm&WeIIMss Services 8 12/30/2021 Adverse Childhood 'DTPA Experiences ACEs Results AVI�-HK p (ACEs) Roanoke's prevention resource • Percentage of youth that report a parent or other adult in their home swears at them,insults them,or puts them down often or repeatedly. Middle School 9.7% High School 17.2% • Percentage of youth who report a parent or adult in their home hit,kicked,or physically hurt them often or repeatedly. Middle School 2.9% High School 3.7% • Percentage of youth who indicate they are afraid of getting hurt by someone in their home often or always. High School 3.1% Blue Ridge Behavioral Healthcare ✓..�.${C(zY,Nd! Drevmuon&Wry nem Scrvas Adverse Childhood A A-MK Experiences (ACEs) Results Roapre entionresource • Percentage of youth who indicate that an adult or older relative,friend,or stranger who was at least 5 years older than them had ever touched them in a sexual way or had them touch their body in a sexual way. Middle School 7.1% High School 11.0% • Percentage of youth who indicated that an adult or older relative,friend,or stranger who was at least 5 years older than them had attempted to have any type of sexual intercourse with them. Middle School 4.7% High School 5.2% • Percentage of youth who indicated that their family did not have enough money to buy food or pay for housing often or repeatedly. Middle School 4.6% High School 7.1% Blue Ridge Behavioral Healthcare 9 12/30/2021 Adverse Childhood 1� A Experiences (ACEs) Results A Roanoke's prevention resource • Percentage of youth who indicated that they had ever lived with someone who was an alcoholic,problem drinker,user of illegal drugs,took prescription drugs to get high or was a problem gambler. Middle School 15.9% High School 22.4% • Percentage of youth who indicated that they had ever lived with someone who was depressed, mentally ill or suicidal. Middle School 19.1% High School 29.8% • Percentage of youth who have someone in their household who has ever gone to jail or prison. Middle School 26.1% High School 29.4% Blue Ridge Behavioral , ryt Healthcare Adverse Childhood 7or A Experiences (ACEs) ResultsesourcePercentage of youth who have ever seen someone get shot, n their neighborhood. Middle School 15.6% High School 1 Percentage of youth who report they feel they are treated badly or unfairly because of their race or ethnicity often or repeatedly. Middle School 9.2% High School 14.6% Blue Ridge Behavioral Healthcare 10 12/30/2021 Factor Results TJJDA Protective VCUiK Rconake's prevention resource • Percentage of youth who report their family gives them help and support when they need it often or repeatedly. Middle School 76.4% High School 67.2% • Percentage of youth who indicate that their family ate a meal together 1 or more times in the past 7 days. Middle School 83.7% High School 79.6% • Percentage of youth who report that when they are not at home,one of their parents knows where they are and who they are with. Middle School 94.6% High School 94.6% Blue Ridge Behavioral Healthcare or Results nnA Protective Fact A- Roanoke's prevention resource • Percentage of youth who agree or strongly agree that they get a lot of encouragement at their school. Middle School 59.6% High School 45.8% • Percentage of youth who agree or strongly agree that they feel like they matter to people in their community. Middle School 52.6% High School 43.0% • Percentage of youth who indicate that if they had an important question about their life,they know at least one adult(not counting their parents)to whom they feel comfortable going to for help. Middle School 80.4% High School 80.1% Blue Ridge Behavioral Healthcare ?lwrs��iN�� v,eem«�weae„x,..« 11 12/30/2021 Protective Factor Results 'A r11 Roanokes preventionresource • Percentage of youth who indicate that they spend at least one hour a week helping others without getting paid. Middle School 54.6% High School 46.6% Blue Ridge Behavioral Healthcare s " PI—I'lons,-111'11. ACEs Further Analysis nA — High School Risk Factors i ti Roanoke's prevention resource Ofthosethat M Felt sad or Past 30-Davy Past30-Day Past 30-Day I hopeless Vape Use Alcohol Use Marijuana Yes No Yes No Yes No Yes No Ever lived with someone who was an alcoholic,problem drinker,user of illegal drugs,took prescription 72.0% 44.7% 30.2% 13.9% 26.4% 10.7% 31.6% 10.4% drugs to get high or was a problem gambler. 12 12/30/2021 ACEs Further Analysis nnw -High School Risk Factors Roanoke`s prevention resource Past .. Felt sad or Past 30-Day .. Ofthosethat... hopeless Vape Use Alcohol Use I Use Yes No Yes No Yes No Yes No Ever lived with someone who was an alcoholic,problem drinker,user of illegal drugs,took prescription 72.0% 44.7% 30.2% 13.9% 26.4% 10.7% 31.6% 10.4% drugs to get high or was a problem gambler. Ever lived with someone who was 77.0% 35.9% 26.6% 14.4% 20.7% 10.4% 28.0% 10.2% depressed,mentally ill or suicidal. Further Analysis ACEs F y - High School Risk Factors Roanokesprevention resource Felt sad or r .. 30-Day Past 30-Day hopeless Vape Use Alcohol Use Use Yes No Yes No Yes No Yes No Ever lived with someone who was an alcoholic,problem drinker,user of illegal drugs,took prescription 72.0% 44.7% 30.2% 13.9% 26.4% 10.7% 31.6% 10.4% drugs to get high or was a problem gambler. Ever lived with someone who was 77.0% 35.9% 26.6% 14.4% 20.7% 10.4% 28.0% 10.2% depressed,mentally ill or suicidal. Have someone in their household 68.0% 44.4% 26.5% 13.3% 19.3% 11.6% 24.9% 10.7% who has ever gone to jail or prison. 13 12/30/2021 ACEs Further Analysis 7MI SHigh School Risk Factors-1 -1 reventio 1 Felt sad or Past D. D. �. hopeless ape Use Alcohol Use Yes No Yes No Yes No Yes No Ever lived with someone who was an alcoholic,problem drinker,user of illegal drugs,took prescription 72.0% 44.7% 30.2% 13.9% 26.4% 10.7% 31.6% 10.4% drugs to get high or was a problem gambler. Ever lived with someone who was depressed,mentally ill or suicidal. 77.0% 35.9% 26.6% 14.4% 20.7% 10.4% 28.0% 10.2% Have someone in their household who has ever gone to jail or prison. 68.0% 44.4% 26.5% 13.3% 19.3% 11.6% 24.9% 10.7% Have ever seen someone get shot, stabbed or beaten in their 70.1% 45.6% 27.8% 15.1% 23.2% 12.4% 30.7% 10.8% neighborhood. ACEs Further Analysis - High School Risk Factors Roanoke's prevention resource Ofthosethat Felt sad. Pastr . hopeless Vape Use Alcohol Use Yes No Yes No Yes No Yes No Ever lived with someone who was an alcoholic,problem drinker,user of illegal drugs,took prescription 72.0% 44.7% 30.2% 13.9% 26.4% 10.7% 31.6% 10.4% drugs to get high or was a problem gambler. Ever lived with someone who was depressed,mentally ill or suicidal. 77.0% 35.9% 26.6% 14.4% 20.7% 10.4% 28.0% 10.2% Have someone in their household who has ever gone to jail or prison. 68.0% 44.4% 26.5% 13.3% 19.3% 11.6% 24.9% 10.7% Have ever seen someone get shot, stabbed or beaten in their 70.1% 45.6% 27.8% 15.1% 23.2% 12.4% 30.7% 10.8% neighborhood. Experienced all 4 ACEs above 75.9% 29.4% 46.4% 10.8% 37.9% 83% 55.2% 7.5% 14 12/30/2021 ACEs Further Analysis nr)A — High School Protective Factors Roanoke's prevention resource ,: now Know at least wh re they 1 adult to go Of those that are and who to for help with (not a parent) Yes No Yes No Yes No Yes No Yes No Ever lived with someone who was an alcoholic,problem drinker,user of 51.7% 72.9% 28.0% 48.8%0 73.2% 82.1% 89.3% 96.3% 78.7% 82.3% illegal drugs,took prescription drugs to get high or was a problem gambler. ACEs Further Analysis �� — High School Protective Factors g Roanoke's prevention resource at er o Ate at least 1 adult to go Of those that people in their to for help (not a parent) community Yes No Yes No Yes No Yes No Yes No Ever lived with someone who was an alcoholic,problem drinker,user of 51.7% 72.9% 28.0% 48.8% 73.2% 82.1% 89.3% 96.3% 78.7% 82.3% illegal drugs,took prescription drugs to get high or was a problem gambler. Ever lived with someone who was S2.8% 76.9% 26.8% 54.4% 73.4% 82.8% 91.5% 95.8% 79.9% 82.3% depressed,mentally ill or suicidal. 15 12/30/2021 ACEs Further Analysis 1T�A - High School Protective Factors Reanoke's prevention resource Of those that I Parents know where they are and who Yes No Yes No Yes No Yes No Yes No Ever lived with someone who was an alcoholic,problem drinker,user of illegal drugs,took prescription drugs 51.7% 72'9% 28.0% 48.8% 73.2% 82.1% 89.3% 96.3% 78.7% 82,3% to get high or was a problem gambler. Ever lived with someone who was depressed,mentally ill or suicidal. 52.8% 76.9% 26.8% 54.4% 73.4% 82.8% 91.5% 95.8% 79.9% 82.3% Have someone in their household who has ever gone to jail or prison. 59.2% 71.6% 35.7% 47.3% 75.0% 82.0% 92.4% 96.6% 81.1% 81.3% ACEs Further Analysis 1' 17 - High School Protective Factors + , Roanoke's prevention resource Of those that Ate at least 1 IMM, meal together Ever lived with someone who was an Yes No Yes No Yes No Yes No Yes No alcoholic,problem drinker,user of illegal drugs,took prescription drugs 51'7% 72'9% 28.0% 48.8% 73.2% 82.1% 89.3% 96.3% 78.7% 82.3% to get high or was a problem gambler. Ever lived with someone who was depressed,mentally ill or suicidal. 52'8% 76.9% 26.8% 54.4% 73.4% 82.8% 91.5% 95.8% 79.9% 82.3% Have someone in their household who has ever gone to jail or prison. 59.2% 71.6% 35.7% 47.3% 75.0% 82.0% 92.4% 96.6% 81.1% 81.3% Have ever seen someone get shot, stabbed or beaten in their 60.8% 70.4% 30.2% 48.0% 78.0% 81.6% 89.0% 95.7% 79.5% 81.8% neighborhood. 16 12/30/2021 ACEs Further Analysis nnA - High School Protective Factors g Roanoke's prevention resource Know at least Ofthosethat I adult to go i to for help I (not a parent) Yes No Yes No Yes No Yes No Yes No Ever lived with someone who was an alcoholic,problem drinker,user of 51.7% 72.9% 28.0% 48.8% 73.2% 82.1% 89.3% 96.3% 78.7% 82.3% illegal drugs,took prescription drugs to get high or was a problem gambler. Ever lived with someone who was 52.8% 76.9% 26.8% 54.4% 73.4% 82.8% 91.S% 95.8% 79.9% 82.3% depressed,mentally ill or suicidal. Have someone in their household who 59.2% 71.6% 35.7% 47.3% 7S.0% 82.0% 92.4% 96.6% 81.1% 81.3% has ever gone to jail or prison. Have ever seen someone get shot, stabbed or beaten in their 60.8% 70.4% 30.2% 48.0% 78.0% 81.6% 89.0% 95.7% 79.5% 81.8% neighborhood. Experienced all 4 ACEs above 46.4% 78.5% 17.2% 57.6% 72.4% 83.2% 86.2% 95.6% 79.3% 84.4% Middle School TJ Depression/Suicide �1 Roanoke's prevention resource ➢ 339 reported feeling sad or hopeless almost every day for 2 weeks or more in a row and stopped doing some usual activities ➢ 165 reported they had a plan about how they would attempt suicide 96 reported attempting suicide in the past 12 months ➢ 38 reported suicide attempt resulted in an injury,poisoning or overdose that had to be treated by a doctor or nurse Blue Ridge Behavioral Healthcare Preve�, rvices 17 12/30/2021 High School TI nA Depression/Suicide Ro'�p7entionresource 352 reported feeling sad or hopeless almost every day for 2 weeks or more in a row and stopped doing some usual activities 132 reported they had a plan about how they would attempt suicide 72 reported attempting suicide in the past 12 months 26 reported suicide attempt resulted in an injury,poisoning or overdose that had to be treated by a doctor or nurse 6- --- Blue Ridge Behavioral /�/�""''"" Healthcare #We S�+,.'lZn flpL Prevem—S We,�nesa Serv:,r. Summing it up... "prevention 2021 Depression/Suicide... • 36.3% of MS and 52.1% of HS age youth felt depressed in the past 12 months • 17.7% of MS and 19.6% of HS age youth made a plan on how they would attempt suicide • 10.3% of MS and 10.7% of HS age youth reported attempting suicide • 4.1% of MS and 3.8% of HS age youth that reported attempting suicide reported they needed medical care Blue Ridge Behavioral Healthcare Praveni:on&We:.�nrss krv,cs 18 12/30/2021 r) LDA Free Comni . �1 O�M+ Yn�tn i Parents ,���Q Roanoke's prevention resource i Substance Abuse Organlz nous Business SI—I10Local Problems Local/Trlbal Require Local Solutions Media emmento AL Hoeallhcare � � � y3g 53 � Schools v (e5sionals N Rel g / Youth Sery ng �� Frat I Orga rzat ons� ... Organizat ons Civic/ ©law Volunteer Enforcement Organizations Blue Ridge Behavioral Healthcare {kyY}f'[M31��'v'c' Pcrvenfon�We�lnesv 5erv�crs Roaook*Vouth LS&dership 4U1AMce 1�1 Z Roanoke's prevention resource Handle With Care Champion Resilience. Building the A Program involving law shield! enforcement and locat hool, Hem is an example: Or i� *� LIENCY *1.1,KTTVI lu l'1 COf.I FCTIVE t MAN .1 Blue Ridge Behavioral Healthcare ��{Y�,�,;:��< P,rvr,,t an&Wr,,neu k•,�<r, 19 12/30/2021 MEDIA CAMPAIGNS T��A - StartTheTalk.org b Roanoke's prevention resource Alcohol Vaping _. %TNE 1 'F a Zana DM •51St 63 I1. `T KNOW THAT MDUC" I don't think so.WHY? ALWAYS CONTAINS Do you know NICOTINE something? out kds don 0 our drink if their paren Marijuana trunk rt s wrong Haven't vie made that s Marijuana, not okay. clear?Talk to your kids. _ frr 1.•! -. startthetalk.org pl� Blue Ridge -7 A _ Blue Ridge Behavioral Behavioral Healthcare r) n A �C1�1 Roanoke's prevention resource The RPA Resiliency Collective commits to building upon the resilience of youth, families and communities in the City of Roanoke. Blue Ridge Behavioral Healthcare D - 20 12/30/2021 7)A f _ anoke's prevention resource 21 ELITEBUSINESS S T R A T E G I E S Roanoke Youth and Gang Violence Community Assessment Gun Violence Prevention Commission Noel C.Taylor Municipal Building 215 Church Avenue,SW,Room 364 Roanoke,Virginia 24011 ROA N O K E 540.853.2333 I .i. Community Assessment Timeline October 29,2021: Stakeholder Meeting Data Collection and Research November 1—6,2021: Scheduled Meetings/Interviews with Community Leaders November 7—13,2021:Scheduled Meetings/Interviews with Youth Services Providers and other Stakeholders November 8-10,2021: Survey Dissemination November 22—December 30,2021:Survey Responses Compilation and Analysis December 15,2021: Assessment Report Draft December 31,2021: Final Assessment Report Todds . . Assessment Methodology The assessment was completed through direct interviews with community members and Youth Serving Agencies along with surveys that were created and disseminated through a variety of method including: Links to survey platform(SoGo) ❖ Hard copy distribution at libraries and attendance at several community events •: Scannable QR code ❖ Spanish,Haitian-Creole,Arabic,Bosnian,Chinese(simplified),French,in addition to English ❖ Easily shareable and could be accessed from cell phones and tablets as well as computers The interviews and the surveys consist of multiple choice and open-ended questions aimed at soliciting feedback from Community Leaders,Community Residents,Youth Services Providers,and Youth and Students on the effects gang violence is having on the community as well as recommendations that will support mitigating the effects and making the community safer. ELITE BUSINESS ebsleaders.com 1170...s Hampton, am Assessment methodology (continued ❑ To help in ensuring that as many students and parents as possible had access to the surveys,Roanoke Public Schools shared the survey links through their communications channels and city posted information regarding the survey to its'website along with links and QR codes. ❑ Additionally,many of the Youth Serving Agencies assisting with disseminating information regarding the assessment by utilizing their social media platforms to post the links and QR codes to encourage community participation. ELITEBUSINESS T ebsleaders.com Todds11702 i Hampton, Assessment Methodology (continued� ❑ The Assessment Team convened Monday through Friday during the assessment period at the Melrose Branch Library to conduct interviews either virtually by video teleconference,telephone or in person if allowed. ❑ Other locations visited to acquire data were: ❖ Goodwill Headquarters,Raleigh Court Library, Eureka Park,and Wasena Park. ❑ The team also attended several community events including: ❖ Stomp the Violence community event •:• 2021 Hands of Hope Annual Thanksgiving Food Drive ❖ Dickens of a Christmas event sponsored by the city ❖ Attended services at several area churches to conduct interviews and disseminate surveys. ❑ Additionally,Elite Business Strategies conducted three(3)outreach events at city libraries consisting of pizza nights, trivia games and provided incentives for the student/youth population to participate in the assessment.The incentives,made possible by the city,included gift cards(McDonalds,Chic-fil-A,Game Stop,Play Station and X-Box) and donated materials for"SWAG'bags from the libraries and several Youth Serving Agencies. Todds . . surrey Completion Final Numbers Community Leaders Survey - 114 Youth Serving Agency - 63 Resident Survey - 528 Student and Youth - 259 Baseline Goal: 60-75 in each category 37 interviews conducted ELITEBUSINESS ebsleaders.com I 1702ToddsHampton, Assessment Findings ELITEBUSINESS ebsleaders.com1170..s 1 Hampton, Youth and Student Survey 1.What is your age? 60.In what quadrant of the City of Roanoke do 57.Please provide your gender you currently live? 0% 4%2% 2% Ak A 0% z%_, �) •Male =Female •Transgender •13 and Under •1417 •I8a N.Response •North East(NE) .North West(NW)-5outh Ewt(SE) N—Binary •Prefer rwt to say•N.Response South W-(SW)•No Response 58.What race/ethnicity do you consider yourself to be? Native American Asian � Hispanic/Spanish IM White/Caumsian Black/Afncan American 0% 30% 20% 30% 40% BO% 60% 70% ■survey(%) .2019 Ce nsus(%) ELITEi ebsleaders.com1 ..• 1 Youth and Student Survey 31.A few questions about gangs in school G:Are you amently a member of a ga ng? ' F.Have you ever belonged to a ga ng? E:Have g ang me mbers bought guns to your sch od in the p st 6 mo nths? D:Have gangs been involved in the sale of drugs at your school in the past 6 months? C:What a bout gangs that don't have members attending your school,he ve those gangs can e around your,diool in the past 6 months? B:Do any ofthe students at your school belong to a gang? A:Are there any gangs at your schod? 0 50 100 t50 200 250 ■yes *No ■Donotom- No Pesponse ELITEBUSINESS ebsleaders.com1 ••• 1 ,Hampton,Virginia 1 (844)635-4831 9 Youth and Student (continued) 28.1-low often have gangs been involved in fights,attacks,or violence at your school in the past 6 months? >x e% •Never -Once ortwice a month On. rt teaweek Almost every day •Do not om- No Response ELITEBUSINESS ebsleaders.com1 ••• 1 Hampton, • 10 Youth and Student (continued) 30.Do the gangs around your school do any of the 32.Does your gang do the following? following things? H:Damage or destroy property? H:Damage or destroy property G:Sell illegal drugs? G:Sell illegal drugs? F.Steal ors? F:Steal ors? '.. I E:Rab o[herpeople? E:flab other people? - - D:Steal things? D:Steal things? C:Provide protection for each other? C Pmvide protection for each aher? B:Get in fights with other ga rgs? B:Get infights with otter gangs? A:Help out in the community? A.Help out in the community? 00 10.0 20.0 30.0 40.0 50.0 60.0 70.0 80.0 90.0 100.0 0.0 10.0 20.0 300 40.0 50.0 60.0 70.0 80.0 90.0 100.0 ■Yes(%) 9No(%) •No Response(%) •Yes(%) No(%) •N.Rawonse(%) ELITEBUSINESS ebsleaders.com 11702 Todds Lane,Suite 370,Hampton,Virginia 1 (844)635-4831 11 Youth and Student (continued) 37.Why did you join a gang? Mark all that apply. ane- None ofth,se reasons To fit in better For money To get respect I was forcedto join A brother or sister was in the gang A friend was in the gang For protection Forfun 0% 5% 30% 15% 20Th 25% 30% 35% Youth and Student (continued) 11.For each statement please select your thoughts on whether you;Strongly Agree,Agree,are Not Sure,Disagree,or Strongly Disagree.: F:I think vide—is a big problem in teen dating rel atioie.hi,. . F.K's ok to be mea Ito lewho are lesbian,gay, PeoP [ran;b se•ual,or ofatlifkrent race. i D:Gangs o use most of the v ol—a m my community C:Vlolerce in the media makes people—intently. B:It easy for-meone my age toget ahold of a gun A:Fights are common I,my neighborhood. 0 50 100 150 200 250 -Strongly Agree •Agree sDisagree Strongly Disagree •Not Sure ■No Response ELITEBUSINESS ebsleaders.com1 •1• \ Hampton,Virginia Youth and Student (continued) 12.1f I were in a violent situation,or 1O.School Environment Linkert Questions: For your current/most recent school, approached by a gang I would tell... how much do you agree/disagree with the following statements? _ox 3%2%2%, N:Mostofm teadlersare/—efair low fl ste stepped y pervisinH mei p/ out of line Mort of my teachers really I sten/listened to what I have/had tosay .� F:In schooll oFtenfeel/felt pu[down by o[Ner studems '_�;� E:l often feel/feK like my teachersrespect/respelled me D:I do not/did not feel like my teach--ped/resp—ed me _ •Parer[ •Friend •Polios No One C:Even tha,gh therearelotsof students around,I oftenfeel/felt lonely ' — •Counselor •Teacher •Sibling •No Response B:I often feel/felt that no we at school ores/cared ab—me ®� A:If I have/had a problem,there I Vm,a teacher or staff member l coVd talk to 05 100 150 200 250 •Strongly Agree *Ag— (•Neither Disagree ■Strongly Disagree ■Not Sure • ebsleaders.com1170•1•s 1 Hampton, Youth and Student (continued) 13.1 think that the best way to prevent violence and gang activity among young people is to offer... 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% A:School instruction on haw to lave heahhy relationships B:School instruction a bout racism,sexism,and homophobia C.Conflict resolution progra sin schools D M ore activities for youth to d o after school E.More jobs for young people F:Hodine for youth to call with questions a bout violence and ga M activity G:Teen support grou ps =� A:Free,ird ividual to inseling a t schools or Cann oo ity ager cies I:Assemblies orschool-wide for,ms to promote vide nce pmennon J:AMi-violence messages and ads on the radio,billboards,and TV K:Postem and Inform aHon about violence aevention at school,youth-rs,etc. -NOResponse .other No ■Yes ELITEBUSINESS ebsleaders.com 11702 ••• 1 ,Hampton,Virginia (844)635-4831 15 Youth and Student (continued) 44.If you would leave the gang,which of the following are reasons likely to get you out of a gang? Identify all that apply. 0% 10% 20% 30% 40Y 505s 60% A:Advice/pressure fromfamily member/relat ve '`- v B:Move out ofneightbrhoatl C:Getmarned D:Become a parent E Famu ly responsibulnes F.Obta in a Job ,„„.... G:Ge Into school/education program H:Recreation/sports program I:Gotojall/prson " x Yes No 9D.n.tK.w No Response ELITEBUSINESS ebsleaders.com1170•••s 1 Hampton, Community Resident 14.1.What rate/ethnicity do you consider yourself to be? 13.Please provide your gender 1% 2% 1% 2%1x1' ft 60% 17 •Black/Afhcan Amencan•White/caumsian .Hispanic/Spanish •Male •Female •Pre(er rot[o say Other •No Response Asian .Native American •Other(Please Speci/y) •No Response 15.In what quadrant of the City of Roanoke do you currently live? 2% •North West(NW)•North East(NE) •South West(SW) South East(SE) •NOResponse ELITEBUSINESS ebsleaders.com 11702 ••• 1 ,Hampton,Virginia (844)635-4831 17 Community Resident 17.Do you feel safer in your community than you did two years ago? 2.1.Do you think there are gangs in your 2% community? 1% • •yes •No No Response •yes •No •No Response 4.1.In the past year,has gang activity in your community: u% K;2% h, ?,4'ff -Increased•Decreased•Remainedaboutthesame Other •NOPesponse ELITEBUSINESS ebsleaders.com1170•••s 1 Community Resident 1.Please pick the top three concerns that you have about your community,if any. Gang Activity - Hom lade Drug Dealing Burglary or Robbery Low Pdi ce Activity unemployment Domestic Vidence Other Unkempt Property Ins ufficlent Street Lighting — Vandalism Loud Music Truancy Graffiti 1 0 50 100 150 200 250 300 350 ELITE• ebsleaders.com1170•••s 1 ,Hampton,Virginia (844)635-4831 Community Resident 6.Please pick the top three reasons you believe gang activity exists in your community: ower - Family Problems Protection p— Poverty Boredom To feel love/sense d belonging Gang members move from other areas Pdioe Labeling — , — , l , / f riend,m gangs Lack of activities Schaol Problems — Gangsarenotaproblemhere 0 50 100 150 200 250 300 ELITEBUSINESS ebsleaders.com1 ••• 1 Hampton, • 20 Community Resident 8.Please rank the following organizations from most responsible(1)for dealing with gangs and gang activity to least responsible (12)for dealing with gangs and gang activity: zm 180 160 140 120 "'•.: N 100 80 60 40 20 —r�— 0 1 2 3 4 5 6 7 8 9 10 11 12 �Pcliw > Church y COv Anminal justicesystem Family �S—iceproviders — neig Morhwd association �5chwl — Hwsing auttonty �Offi�ofjwenileaff-S -^wTreatment providers �Communty residents y Offit ofYwth&FamalySan.6— ELITEBUSINESS ebsleaders.com 11702Todds1 ,Hampton,Virginia 1 (844)635-4831 21 Community Resident 7.Please pick the top three things you believe should be done about gangs and gang activity in your community: Omer Tutoring + Mentoring Programs/recreation Jobs PMIWII and fab tra irang Mae police protection Gangsarenataproblemhere 0 50 100 150 200 250 300 350 ELITE• ebsleaders.com1170•••s 1 Community Leaders 14.Do you feel safer in your community than you did 1.Do you believe gangs are a problem in your two years ago? community? 1``% I •No •Yes No Response -Yes •No •DONotKWW ELITE• ebsleaders.com 1702 ••• 1 ,Hampton,Virginia (844)635-4831 23 Community Leaders 3.Why do you believe there is gang activity in your community?Please choose your top three reasons. Omer To feel loved/sense of belonging Family/fdends in gangs " Prejudice " Lack of activities Protection Pore Family problems Boredom Gang members nn-eto community from Rher places Pdio'labeling School problems Poverty 0 10 20 30 40 so 60 70 ELITEi ebsleaders.com1 ••• 1 Community leaders 5.What should be done to reduce the gang problem in the community?Please check your top three choices. Other New laws/adinancm Mae paremal involvement Mae police presence School programs reaeation programs Mentoring Tutoring Jobs and job tralnirg 0 1D 20 30 40 so 60 70 g0 ELITEBUSINESSebsleaders.com ••• • ,Hampton,Virginia (844)635-4831 25 Youth Serving Agencies 1.Do you believe that gang activity is increasing,decreasing,or 11.Do you feel safer in your community than you did two staying about the same level among the youth that you serve? years ago? zx!111 •Increasing Decreasing +stayingthesame •Yes No Youth serving Agencies 19.Youth and Student Survey:Which of the following activities for people your age are available in your community? E.Servlceclubs "sett-. _ .A�. DA-Hclubs C.Boys&girls clubs ' B-Scouting .r-. �,.- ,,F•f ;4t „ A:Sports Teams 0 50 100 150 200 250 K.NOPesp— -'No •Yes ELITE•USINESS ebsleaders.com1170•••s 1 ,Hampton,Virginia (844)635-4831 27 Assessment Team Princess ausley r President&CEO U' Necole Holton X VP& Program " Manager Sharon Moore Vernon Tillage Jefrado Granger Assessment Team Assessment Team Assessment Team °— . . � ,. . . ■ ~ � «. EL\T§)§®gES§ �l� sm p� 6 am&6 ,HamAmy9G (844)635-4831 a © �« . � . d. io «� ^ . . � . .. . ELITEBUSINESS �l� em p�Todds BaŲ,Hampton,w%G I (844)635-4831 & • r • ,t 400 c F MOM"- 4 ELITE BUSINESS ebsleaders.com 1702 Todds Lane,Suite 370,Hampton,Virginia (844)635-4831 31 S T H R T E G I E S • r • a x� Y O ROQP ELITEBUSINESS ebsleaders.com 1702 Todds Lane,Suite 370,Hampton,Virginia (844)635-4831 32 S T R A T E G I E S ELITEBUSINESS ebsleaders.com 11702Todds Lane,Suite 370,Hampton,Virginia (844)635-4831 33 S T R A T E G I E S • r r • �. . s ► "" !► ell N—N xAl ELITEBUSINESS ebsleaders.com 11702Todds Lane,Suite 370,Hampton,Virginia (844)635-4831 34 S T R A T E G I E S i�ium ��I;��t�rr�iw� sy1l�sAl!�I! ►? apu�tte� f` .4J The Human Element GY" ELITE BUSINESS ebsleaders.com 1702 Todds Lane,Suite 370,Hampton,Virginia (844)635-4831 35 S T R A T E G I E S ! Element � `- ELITE BUSINESS ebsleaders.com 1702 Todds Lane,Suite DAM Virginia (844)635-4831 36 S T R A T E G I E S �s ELITEBUSINESS ebsleaders.com 11702Todds Lane,Suite 370,Hampton,Virginia (844)635-4831 37 S T R A T E G I E S r e r 46 a• s ELITEBUSINESS ebsleaders.com 11702Todds Lane,Suite 370,Hampton,Virginia (844)635-4831 38 S T R A T E G E S Your Assessment Team Necole Holton Jacobs,Program Manager-Necole.Holton@ebsleaders.com Sharon Moore-Sharon.Moore@ebsleaders.com Jefrado Granger-Jefrado.Granger(@ebsleaders.com Vernon Tillage-Vernon.Tillage@ebsleaders.com Chuck Caughey-Chuck.Caughey_@ebsleaders.com Alexa Pupillo-Alexa.Pupillo@ebs.leaders.com ELITE BUSINESS S T R A T E G I E S IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 7th day of February 2022. No. 42268-020722. A RESOLUTION authorizing the acceptance of Firehouse Subs Public Safety Foundation Grant ("Grant") for the purchase of an all-terrain vehicle (ATV) by the Roanoke Fire-EMS Department, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Grant from Firehouse Subs,in the total amount of$15,913.90,with no local match. Such Grant being more particularly described in the City Council Agenda Report dated February 7, 2022. 2. The City Manager or his designee is hereby authorized to execute and file,on behalf of the City, any documents required to accept the Grant in a form approved by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required by Firehouse Subs in connection with acceptance of the foregoing Grant. ATTEST: C._-?-tdZOL, 1 City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of February 2022. No. 42269-020722. AN ORDINANCE appropriating funding from Firehouse subs Public Safety Foundation to support the purchase of an all-terrain Vehicle (ATV). Emergency Medical Services(EMS) , amending and reordaining certain sections of the 2021-2022 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2021-2022 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations All-Terrain Vehicle ( ATV) 35-520-3389-7081 15,913.90 Revenues Firehouse Subs Public Safety Foundation FY22 35-520-3389-3391 15,913.90 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. oti � CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 7, 2022 Subject: Acceptance of Firehouse Subs Public Safety Foundation Grant Background: Roanoke Fire-EMS has been awarded a grant from the Firehouse Subs Public Safety Foundation to support the purchase of an all-terrain vehicle (ATV). This purchase will be used for specialty team responses and other special events. The grant has been awarded with a cost not to exceed $15,913.90. There is no local match required. Considerations: City Council action is required to accept this grant and to appropriate grant funding. Recommended Action: Adopt the attached Resolution to accept the awarded grant funding and the attached Budget Ordinance to appropriate such funding. --------------------------- Robert S. Cowell, Jr., City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager for Operations H. David Hoback, Chief of Fire-EMS 1 IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 7th day of February 2022. No. 42270-020722. A RESOLUTION authorizing the acceptance of the Shuttered Venue Operators Grant ("Grant") established by the Economic Aid to Hard-Hit Small Businesses,Nonprofits, and Venues Act and amended by the American Rescue Plan Act made to the City of Roanoke by the U.S. Small Business Administration's Office of Disaster Assistance;and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: I. The City of Roanoke does hereby accept the Grant from the U.S. Small Business Administration's Office of Disaster Assistance, in the total amount of$1,913,003.17. No local match is required for this Grant; such Grant being more particularly described in the City Council Agenda Report dated February 7, 2022. 2. The City Manager or his designee is hereby authorized to execute and file,on behalf of the City, any documents required to accept the Grant in a form approved by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required by the U.S. Small Business Administration's Office of Disaster Assistance in connection with acceptance of the foregoing Grant. ATTEST: CZ ztUN City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of February 2022. 04 No. 42271-020722. AN ORDINANCE to appropriate funding from the Economic Aid to Hard-Hit Business, Nonprofits, and Venues Act amended by the American Rescue Plan Act, amending and reordaining certain sections of the 2022-2023 Civic Facilities Fund — Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 Civic Facilities Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Other (Program Activities) 05-550-8672-2066 1,913,003.17 Revenues Shuttered Venue Operators Grant (SVOG) 05-550-8672-8672 1,913,003.17 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: cep, 11-4. City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 7, 2022 Subject: Shuttered Venues Operators Grant (SVOG) Background: The Shuttered Venue Operators Grant (SVOG) program was established by the Economic Aid to Hard-Hit Small Businesses, Nonprofits, and Venues Act, and amended by the American Rescue Plan Act. The program includes over $16 billion in grants to shuttered venues, to be administered by Small Business Administration (SBA) Office of Disaster Assistance.d theatricals intended to provide e perform�ng rt o live arts venue operators, promoters, a p organization operators, museum operators and talent representatives in response to the impacts of COVID-19. In April of 2021 , Berglund Center staff applied for the SVOG. The City of Roanoke/Berglund Center was awarded $1 ,216,727.55 on August 4, 2021 . The Berglund Center subsequently applied for a supplemental grant amount from the SBA. In addition to the original award amount, on September 30, 2021 the Berglund Center was awarded an additional $2,819,042.20. The funds were received on October 6, 2021 . On November 7, 2021 , Berglund Center was eligible for an additional supplemental award of $2,017,884.88. The funds were received on November 15, 2021 . On January 10, 2022 Berglund Center received its fourth award of $1 ,913,003.17 from SBA. The funds were received on January 12, 2022. The total grant award is $7,966,657.80. The deadline for the project or performance period was amended to use for expenses through June 30, 2022. Guidelines for expenditures are strict and are intended to enhance venues and provide support for reopening. Recommendations for use of funds did not change from the original award that was received. Considerations: City Council action is required for the acceptance and appropriation of Shuttered Venue Operators Grant funds. Recommended Action: Accept the Shuttered Venue Operators Grant (SVOG) program from the SBA's Office of Disaster Assistance as described above and adopt the accompanying budget ordinance to authorize the Director of Finance to establish a revenue estimate and appropriate funds for $1 ,913,003.17 into expenditure accounts in the Berglund Center Fund. ---------- ---------------- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager W. Brent Robertson, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Robyn Schon, Director of Civic Facilities 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7"'day of February 2022. No. 42272-020722. A RESOLUTION authorizing the acceptance of Surface Transportation Block and Highway Infrastructure Program Grant ("Grant") established by the Virginia Department of Transportation ("VDOT")for the Roanoke River Greenway East Design; and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Grant from the Virginia Department of Transportation, in the total amount of $835,000, with no local match; such Grant being more particularly described in the City Council Agenda Report dated February 7, 2022. 2. The City Manager or his designee is hereby authorized to execute and file,on behalf of the City, any documents required to accept the Grant in a form approved by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required by the Virginia Department of Transportation in connection with acceptance of the foregoing Grant. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7t" day of February 2022. \' No. 42273-020722. AN ORDINANCE to appropriate funding from the Virginia Department of Transportation and Roanoke Valley Transportation Planning Organization, amending and reordaining certain sections of the 2022-2023 Capital Projects Fund Appropriations. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from Federal Grant Funds 08-530-9059-9002 $ 835,000 Revenues Roanoke River Greenway - East 08-530-9059-9059 $ 835,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. - = CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 7, 2022 Subject: Acceptance of Virginia Department of Transportation STBG and HIP Funds, Authorization to Execute VDOT Documents, and Appropriation of Funds for the Roanoke River Greenway East Design. Background: Currently the Roanoke River Greenway ends at the parking lot / trail head near the 13' Street Bridge in Southeast Roanoke. The greenway users then transverse the City street network along Brownlee Avenue, 16th Street, and Underhill Road to reconnect into the greenway east of the Waste Water Treatment Plan (WWTP). This project includes the alignment study and design to connect the parking lot / trail head to the Underhill location east of the WWTP with a 10' asphalt greenway path. Considerations: In .June 2020, the Roanoke Valley Transportation Planning Organization awarded the grant in the amount of $835,000 for the study and design of this project. This project is being funded through the Surface Transportation Block Grant (STBG) (formerly known as the Regional Surface Transportation Program (RSTP)) and Highway Infrastructure Program (HIP). There is no local match required. Recommended Action: Accept VDOT's award of $835,000 of STBG and HIP funds. Authorize the City Manager to execute the VDOT Standard Project Administration Agreement for Federal-aid Projects and Appendix A document similar to the ones attached to this report dated December 29, 2021 . Such documents shall be in a form approved by the City Attorney. Authorize the City Manager to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be such funds necessary to obtain, accept, implement, administer, and y identified above. Adopt the accompanying Budget Ordinance to establish revenue estimates for the funding sources identified above and appropriate funding Roanoke River Greenway -IEast a same account,amount to the new expenditure ac , -------------- Robber Cowell, Jr. City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager Amelia C. Merchant, Director of Finance Mark Jamison, P.E., Director of Public Works Luke Pugh, P.E., City Engineer 2 STANDARD PROJECT ADMINISTRATION AGREEMENT Federal-aid Projects Project Number UPC Local Government URRG-128-477 119666 1 City of Roanoke THIS AGREEMENT, is hereby made and executed the date of the last signature set forth below,by and between the CITY OF ROANOKE,VIRGINIA, hereinafter referred to as the LOCALITY and the Commonwealth of Virginia, Department of Transportation,hereinafter referred to as the DEPARTMENT. The DEPARTMENT and the LOCALITY are collectively referred to as the "Parties". WHEREAS, the LOCALITY has expressed its desire to administer the work described in Appendix A, and such work for each improvement shown is hereinafter referred to as the Project; and WHEREAS, the funds shown in Appendix A have been allocated to finance each Project; and WHEREAS, the LOCALITY is committed to the development and delivery of each Project described in Appendix A in an expeditious manner; and; WHEREAS,both parties have concurred in the LOCALITY's administration of the phase(s) of work for the respective Project(s) listed in Appendix A in accordance with applicable federal, state, and local law and regulations. NOW THEREFORE, in consideration of the mutual premises contained herein, the parties hereto agree as follows: 1. The LOCALITY shall: a. Be responsible for all activities necessary to complete the noted phase(s)of each Project shown in Appendix A, except for activities, decisions, and approvals which are the responsibility of the DEPARTMENT, as required by federal or state laws and regulations or as otherwise agreed to, in writing, between the parties. Each Project will be designed and constructed to meet or exceed current American Association of State Highway and Transportation Officials standards or supplementary standards approved by the DEPARTMENT b. Meet all funding obligation and expenditure timeline requirements in accordance with all applicable federal and state laws and regulations, and Commonwealth Transportation Board and DEPARTMENT policies and as identified in Appendix A to this Agreement. Noncompliance with this requirement can result in deallocation of the funding, rescinding of state funding match, termination of this Agreement, or DEPARTMENT denial of future requests to administer projects by the LOCALITY. Federal Aid Project Administration Agreement Locality:City of Roanoke Project Number:URRG-128-477,UPC 119666 c. Receive prior written authorization from the DEPARTMENT to proceed with preliminary engineering, right-of-way acquisition and utility relocation, and construction phases of each Project. d. Administer the project(s) in accordance with guidelines applicable to Locally Administered Projects as published by the DEPARTMENT. e. Maintain accurate and complete records of each Project's development and documentation of all expenditures and make such information available for inspection or auditing by the DEPARTMENT. Records and documentation for items for which reimbursement will be requested shall be maintained for no less than three(3)years following acceptance of the final voucher on each Project. f. No more frequently than monthly, submit invoices with supporting documentation to the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting documentation shall include copies of related vendor invoices paid by the LOCALITY and an up-to-date project summary and schedule tracking payment requests and adjustments. A request for reimbursement shall be made within 90 days after any eligible project expenses are incurred by the LOCALITY. For federally funded projects and pursuant to 2 CFR 200.338,Remedies for Noncompliance,violations of the provision may result in the imposition of sanctions including but not limited to possible denial or delay of payment of all or a part of the costs associated with the activity or action not in compliance. g. Reimburse the DEPARTMENT all Project expenses incurred by the DEPARTMENT if, due to action or inaction solely by the LOCALITY, federally funded Project expenditures incurred are not reimbursed by the Federal Highway Administration (FHWA), or reimbursements are required to be returned to the FHWA, or in the event the reimbursement provisions of Section 33.2-214 or Section 33.2-331 of the Code of Virginia, 1950, as amended, or other applicable provisions of federal, state, or local law or regulations require such reimbursement. h. On Projects that the LOCALITY is providing the required match to state or federal funds, pay the DEPARTMENT the LOCALITY's match for eligible Project expenses incurred by the DEPARTMENT in the performance of activities set forth in paragraph 2.a. i. Administer the Project in accordance with all applicable federal, state, or local laws and regulations. Failure to fulfill legal obligations associated with the project may result in forfeiture of federal or state-aid reimbursements j. Provide certification by a LOCALITY official that all LOCALITY administered Project activities have been performed in accordance with all federal, state, and local laws and regulations. If the LOCALITY expends over OAG Approved 6/18/2012;Revised 2/5/2015 2 Federal Aid Project Administration Agreement Locality:City of Roanoke Project Number:URRG-128-477,UPC 119666 $750,000 annually in federal funding, such certification shall include a copy of the LOCALITY's single program audit in accordance with 2 CFR 200.501, Audit Requirements. k. If legal services other than that provided by staff counsel are required in connection with condemnation proceedings associated with the acquisition of Right-of-Way, the LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of outside counsel approved by the Office of the Attorney General. Costs associated with outside counsel services shall be reimbursable expenses of the project. 1. For Projects on facilities not maintained by the DEPARTMENT, provide, or have others provide, maintenance of the Project upon completion, unless otherwise agreed to by the DEPARTMENT. in. Ensure compliance with the provisions of Title VI of the Civil Rights Act of 1964,regulations of the United States Department of Transportation(USDOT), Presidential Executive Orders and the Code of Virginia relative to nondiscrimination; and as a sub-recipient of federal funds, adopt and operate under the DEPARTMENT's FHWA-approved Disadvantaged Business Enterprise(DBE)Program Plan in accordance with 49 CFR Part 26. 2. The DEPARTMENT shall: a. Perform any actions and provide any decisions and approvals which are the responsibility of the DEPARTMENT, as required by federal and state laws and regulations or as otherwise agreed to, in writing, between the parties and provide necessary coordination with the FHWA as determined to be necessary by the DEPARTMENT. b. Upon receipt of the LOCALITY's invoices pursuant to paragraph 1.£, reimburse the LOCALITY the cost of eligible Project expenses, as described in Appendix A. Such reimbursements shall be payable by the DEPARTMENT within 30 days of an acceptable submission by the LOCALITY. c. If appropriate, submit invoices to the LOCALITY for the LOCALITY's share of eligible project expenses incurred by the DEPARTMENT in the performance of activities pursuant to paragraph 2.a. d. Audit the LOCALITY's Project records and documentation as may be required to verify LOCALITY compliance with federal and state laws and regulations. e. Make available to the LOCALITY guidelines to assist the parties in carrying out responsibilities under this Agreement. OAG Approved 6/18/2012;Revised 2/5/2015 3 Federal Aid Project Administration Agreement Locality:City of Roanoke Project Number:URRG-128-477,UPC 119666 3. Appendix A identifies the funding sources for the project, phases of work to be administered by the LOCALITY, and additional project-specific requirements agreed to by the parties. There may be additional elements that, once identified, shall be addressed by the parties hereto in writing, which may require an amendment to this Agreement. 4. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the DEPARTMENT's agent for the purpose of conducting survey work pursuant to Section 33.2-1011 of the Code of Virginia, 1950, as amended. 5. Nothing in this Agreement shall obligate the parties hereto to expend or provide any funds in excess of funds agreed upon in this Agreement or as shall have been included in an annual or other lawful appropriation. In the event the cost of a Project is anticipated to exceed the allocation shown for such respective Project on Appendix A,both parties agree to cooperate in providing additional funding for the Project or to terminate the Project before its costs exceed the allocated amount, however the DEPARTMENT and the LOCALITY shall not be obligated to provide additional funds beyond those appropriated pursuant to an annual or other lawful appropriation. 6. Nothing in this Agreement shall be construed as a waiver of the LOCALITY's or the Commonwealth of Virginia's sovereign immunity. 7. The Parties mutually agree and acknowledge, in entering this Agreement, that the individuals acting on behalf of the Parties are acting within the scope of their official authority and the Parties agree that neither Party will bring a suit or assert a claim against any official, officer, or employee of either party, in their individual or personal capacity for a breach or violation of the terms of this Agreement or to otherwise enforce the terms and conditions of this Agreement. The foregoing notwithstanding,nothing in this subparagraph shall prevent the enforcement of the terms and conditions of this Agreement by or against either Party in a competent court of law. 8. The Parties mutually agree that no provision of this Agreement shall create in the public, or in any person or entity other than the Parties, rights as a third party beneficiary hereunder, or authorize any person or entity, not a party hereto, to maintain any action for, without limitation, personal injury, property damage, breach of contract, or return of money, or property, deposit(s), cancellation or forfeiture of bonds, financial instruments, pursuant to the terms of this Agreement or otherwise. Notwithstanding any other provision of this Agreement to the contrary, unless otherwise provided, the Parties agree that the LOCALITY or the DEPARTMENT shall not be bound by any agreements between either party and other persons or entities concerning any matter which is the subject of this Agreement, unless and until the LOCALITY or the DEPARTMENT has, in writing, received a true copy of such agreement(s) and has affirmatively agreed, in writing, to be bound by such Agreement. OAG Approved 6/18/2012;Revised 2/5/2015 4 Federal Aid Project Administration Agreement Locality:City of Roanoke Project Number:URRG-128-477,UPC 119666 9. This Agreement may be terminated by either party upon 30 days advance written notice. Eligible Project expenses incurred through the date of termination shall be reimbursed in accordance with paragraphs Lf, l.g., and 2.b, subject to the limitations established in this Agreement and Appendix A. Upon termination, the DEPARTMENT shall retain ownership of plans, specifications, and right of way, unless all state and federal funds provided for the Project have been reimbursed to the DEPARTMENT by the LOCALITY, in which case the LOCALITY will have ownership of the plans, specifications, and right of way,unless otherwise mutually agreed upon in writing. 10. Prior to any action pursuant to paragraphs Lb or Lg of this Agreement, the DEPARTMENT shall provide notice to the LOCALITY with a specific description of the breach of agreement provisions. Upon receipt of a notice of breach, the LOCALITY will be provided the opportunity to cure such breach or to provide a plan to cure to the satisfaction to the DEPARTMENT. If, within sixty(60) days after receipt of the written notice of breach, the LOCALITY has neither cured the breach, nor is diligently pursuing a cure of the breach to the satisfaction of the DEPARTMENT,then upon receipt by the LOCALITY of a written notice from the DEPARTMENT stating that the breach has neither been cured, nor is the LOCALITY diligently pursuing a cure, the DEPARTMENT may exercise any remedies it may have under this Agreement. THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has been prepared jointly by the parties and shall be construed simply and in accordance with its fair meaning and not strictly for or against any party. THIS AGREEMENT, when properly executed, shall be binding upon both parties, their successors, and assigns. THIS AGREEMENT may be modified in writing by mutual agreement of both parties. OAG Approved 6/18/2012;Revised 2/5/2015 5 Federal Aid Project Administration Agreement Locality:City of Roanoke Project Number:URRG-128-477,UPC 119666 IN WITNESS WHEREOF, each party hereto has caused this Agreement to be executed by their duly authorized signatures below, acknowledging and agreeing that any digital signature affixed hereto shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature. CITY OF ROANOKE,VIRGINIA: LOCALITY Digital Signature NOTE: The official signing for the LOCALITY must attach a certified copy of his or her authority to execute this Agreement. COMMONWEALTH OF VIRGINIA,DEPARTMENT OF TRANSPORTATION: Chief of Policy Commonwealth of Virginia Department of Transportation Digital Signature Attachments Appendix A—UPC 119666 OAG Approved 6/18/2012;Revised 2/5/2015 6 Appendix A Date: 12/29/2021 Project Number: URRG-128-477 UPC: 119666 CFDA# 20.205 Locality: City of Roanoke Project Location ZIP+4:24014-3926 Locality DUNS#062351739 LocalityAddress(incl ZIP+4): 215 Church Ave.SW Roanoke,VA 24011-0016 QW, F4r Roanoke River Greenway East-PE Study Only-Engineering to connect the Roanoke River Greenway at the Bennington Trail Head to the °r` exi Description: sting greenway on Underhill Road.The engineering will begin with a study to determine the most feasible alignment taking into account the D cost and right of way limitations. From: Bennington Trail Head o: Underhill Road Locality Project Manager Contact info: Luke Pugh(540)853-5208 luke.pugh(aj)roanokeva.gov Department Project Coordinator Contact Info: Jessie Nester 540 613-4115 Jessie.Nester vdot.vir inia. ov P a . Preliminary Engineering Right of Way and Utilities ConstructionTotal Estimated Cost Estimated Locality Project Expenses $825,000 $0 $0 $825,000 Estimated VDOT Project Expenses $10,000 $0 $0T1 $10,000 Estimated Total Project Costs $835,000 $0 $0 $835,000 Pt"8 T Ural en Maximum Estimated Reimbursement ;Rightof ase Estimated Project Costs Funds type Local%Participation Local Share Amount Reimbursement to Locality (Choose from drop down box) for Funds Type (Estimated Cost-Local (Max.Reimbursement-Est. Share) VDOT Expenses) ngineering $710,000 RSTP 0% $0 $710,000 $125,000 Highway Infrastructure 0% $0 $125,000 Total PE $835,000 $0 $835,000 $825,000 &Utilities Tot Total CN otal Estimated Cost $835,000 $0 $835,000 $825,000 Total Maximum Reimbursement by VDOT to Locality(Less Local Share) $835,000 Estimated Total Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenses) $825,000 apr - O; 77 Highway Aggregate RSTP Infrastructure Allocations $710,000 $125,000 $835,000 e C c t, JRe@w •This Project shall be administered in accordance with VDOT's Locally Administered Projects Manual and Urban Manual. •This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $835,000 •Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program. •This Project is funded with federal-aid Regional Surface Transportation Program(RSTP)funds. These funds must be obligated within 12 months of allocation and expended within 36 months of the obligation. This attachment is certified and made an official attachment to this document by the parties to this agreement. Authorized Locality Official Date Authorized VDOT Official Date Typed or printed name of person signing Typed or printed name of person signing Revised: February 1,2019 1L� IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7"'day of February 2022. No. 42274-020722. A RESOLUTION authorizing the acceptance of Regional Surface Transportation Grant, a Highway Improvement Grant, and SmartSCALE Grant ("Grant") established by the Virginia Department of Transportation("VDOT")for the Aviation Drive/Valley View Boulevard Pedestrian Improvements design,right-of-way acquisition,and construction;and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Grant from the Virginia Department of Transportation, in the total amount of$7,178,491, with no local match. Such Grant being more particularly described in the City Council Agenda Report dated February 7, 2022. 2. The City Manager or his designee is hereby authorized to execute and file,on behalf of the City, any documents required to accept the Grant in a form approved by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required by the Virginia Department of Transportation in connection with acceptance of the foregoing Grant. ATTEST: City Clerif. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7t" day of February 2022. No. 42275-020722. AN ORDINANCE to appropriate funding from the Virginia Department of Transportation and Roanoke Valley Transportation Planning Organization, amending and reordaining certain sections of the 2022-2023 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from Federal Grant Funds 08-530-9060-9002 $ 7,178,491 Revenues Aviation Drive/Valley View Blvd Ped Improvements 08-530-9060-9060 $ 7,178,491 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. - _ d� CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 7, 2022 Subject: Acceptance of Virginia Department of Transportation HIP, RSTP and SmartSCALE Funds, Authorization to Execute VDOT Documents, and Appropriation of Funds for the Aviation Drive / Valley View Boulevard Pedestrian Improvements Background: The pedestrian accommodations, along the Valley View Boulevard corridor, terminate at the intersection near the 4800 block (near Smokey Bones and Chick-Fil-A). This project will extend pedestrian accommodations from this intersection to the Roanoke-Blacksburg Regional airport. The project will also tie into existing pedestrian accommodations along Hershberger Road. The project shall include approximately 1 .25 miles of sidewalk, modifications to existing traffic signals, ADA crosswalk improvements, and drainage improvements. Considerations: The Roanoke Valley Transportation Planning Organization (TPO) has awarded the City a Regional Surface Transportation Grant (RSTP) of $131 ,332 and a Highway Improvement Grant (HIP) of $1 ,118,668. The Virginia Department of Transportation has awarded the City a SmartSCALE grant of $5,928,491 . Total grant funds total $7,178,491 for the design, right of way acquisition, and construction of the project. There is not local match required. Recommended Action: Accept the TPO and VDOT's $7,178,491 award of HIP, RSTP, and SmartSCALE funding. Authorize the City Manager to execute the VDOT Standard Project Administration Agreement for Federal-aid Projects and Appendix A document similar to the ones attached to this report dated January 20, 2022. Such documents shall be in a form approved by the City Attorney. Authorize the City Manager to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to obtain, accept, implement, administer, and use such funds identified above. Adopt the accompanying Budget Ordinance to establish revenue estimates for the funding sources identified above and appropriate funding in the same amount to the new expenditure account, Aviation Drive and Valley View Blvd Pedestrian Improvements. F---------- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager Amelia C. Merchant, Director of Finance Mark Jamison, P.E., Director of Public Works Luke Pugh, P.E., City Engineer 2 STANDARD PROJECT ADMINISTRATION AGREEMENT Federal-aid Projects Project Number UPC Local Government URRG-128-474 119555 City of Roanoke THIS AGREEMENT, is hereby made and executed the date of the last signature set forth below,by and between the CITY OF ROANOKE,VIRGINIA, hereinafter referred to as the LOCALITY and the Commonwealth of Virginia,Department of Transportation,hereinafter referred to as the DEPARTMENT. The DEPARTMENT and the LOCALITY are collectively referred to as the "Parties". WHEREAS, the LOCALITY has expressed its desire to administer the work described in Appendix A, and such work for each improvement shown is hereinafter referred to as the Project; and WHEREAS, the funds shown in Appendix A have been allocated to finance each Project; and WHEREAS, the LOCALITY is committed to the development and delivery of each Project described in Appendix A in an expeditious manner; and; WHEREAS, both parties have concurred in the LOCALITY's administration of the phase(s) of work for the respective Project(s) listed in Appendix A in accordance with applicable federal, state, and local law and regulations. NOW THEREFORE, in consideration of the mutual premises contained herein, the parties hereto agree as follows: 1. The LOCALITY shall: a. Be responsible for all activities necessary to complete the noted phase(s)of each Project shown in Appendix A, except for activities, decisions, and approvals which are the responsibility of the DEPARTMENT, as required by federal or state laws and regulations or as otherwise agreed to, in writing, between the parties. Each Project will be designed and constructed to meet or exceed current American Association of State Highway and Transportation Officials standards or supplementary standards approved by the DEPARTMENT b. Meet all funding obligation and expenditure timeline requirements in accordance with all applicable federal and state laws and regulations, and Commonwealth Transportation Board and DEPARTMENT policies and as identified in Appendix A to this Agreement. Noncompliance with this requirement can result in deallocation of the funding, rescinding of state funding match, termination of this Agreement, or DEPARTMENT denial of future requests to administer projects by the LOCALITY. Federal Aid Project Administration Agreement Locality:City of Roanoke Project Number:URRG-128474,UPC 119555 c. Receive prior written authorization from the DEPARTMENT to proceed with preliminary engineering, right-of-way acquisition and utility relocation, and construction phases of each Project. d. Administer the project(s) in accordance with guidelines applicable to Locally Administered Projects as published by the DEPARTMENT. e. Maintain accurate and complete records of each Project's development and documentation of all expenditures and make such information available for inspection or auditing by the DEPARTMENT. Records and documentation for items for which reimbursement will be requested shall be maintained for no less than three(3) years following acceptance of the final voucher on each Project. f. No more frequently than monthly, submit invoices with supporting documentation to the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting documentation shall include copies of related vendor invoices paid by the LOCALITY and an up-to-date project summary and schedule tracking payment requests and adjustments. A request for reimbursement shall be made within 90 days after any eligible project expenses are incurred by the LOCALITY. For federally funded projects and pursuant to 2 CFR 200.338,Remedies for Noncompliance,violations of the provision may result in the imposition of sanctions including but not limited to possible denial or delay of payment of all or a part of the costs associated with the activity or action not in compliance. g. Reimburse the DEPARTMENT all Project expenses incurred by the DEPARTMENT if, due to action or inaction solely by the LOCALITY, federally funded Project expenditures incurred are not reimbursed by the Federal Highway Administration (FHWA), or reimbursements are required to be returned to the FHWA, or in the event the reimbursement provisions of Section 33.2-214 or Section 33.2-331 of the Code of Virginia, 1950, as amended, or other applicable provisions of federal, state, or local law or regulations require such reimbursement. h. On Projects that the LOCALITY is providing the required match to state or federal funds, pay the DEPARTMENT the LOCALITY's match for eligible Project expenses incurred by the DEPARTMENT in the performance of activities set forth in paragraph 2.a. i. Administer the Project in accordance with all applicable federal, state, or local laws and regulations. Failure to fulfill legal obligations associated with the project may result in forfeiture of federal or state-aid reimbursements j. Provide certification by a LOCALITY official that all LOCALITY administered Project activities have been performed in accordance with all federal, state, and local laws and regulations. If the LOCALITY expends over OAG Approved 6/18/2012;Revised 2/5/2015 2 Federal Aid Project Administration Agreement Locality:City of Roanoke Project Number:URRG-128474,UPC 119555 $750,000 annually in federal funding, such certification shall include a copy of the LOCALITY's single program audit in accordance with 2 CFR 200.501, Audit Requirements. k. If legal services other than that provided by staff counsel are required in connection with condemnation proceedings associated with the acquisition of Right-of-Way, the LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of outside counsel approved by the Office of the Attorney General. Costs associated with outside counsel services shall be reimbursable expenses of the project. 1. For Projects on facilities not maintained by the DEPARTMENT, provide, or have others provide, maintenance of the Project upon completion, unless otherwise agreed to by the DEPARTMENT. in. Ensure compliance with the provisions of Title VI of the Civil Rights Act of 1964,regulations of the United States Department of Transportation(USDOT), Presidential Executive Orders and the Code of Virginia relative to nondiscrimination; and as a sub-recipient of federal funds, adopt and operate under the DEPARTMENT's FHWA-approved Disadvantaged Business Enterprise (DBE) Program Plan in accordance with 49 CFR Part 26. 2. The DEPARTMENT shall: a. Perform any actions and provide any decisions and approvals which are the responsibility of the DEPARTMENT, as required by federal and state laws and regulations or as otherwise agreed to, in writing, between the parties and provide necessary coordination with the FHWA as determined to be necessary by the DEPARTMENT. b. Upon receipt of the LOCALITY's invoices pursuant to paragraph 1.£, reimburse the LOCALITY the cost of eligible Project expenses, as described in Appendix A. Such reimbursements shall be payable by the DEPARTMENT within 30 days of an acceptable submission by the LOCALITY. c. If appropriate, submit invoices to the LOCALITY for the LOCALITY's share of eligible project expenses incurred by the DEPARTMENT in the performance of activities pursuant to paragraph 2.a. d. Audit the LOCALITY's Project records and documentation as may be required to verify LOCALITY compliance with federal and state laws and regulations. e. Make available to the LOCALITY guidelines to assist the parties in carrying out responsibilities under this Agreement. OAG Approved 6/18/2012;Revised 2/5/2015 3 Federal Aid Project Administration Agreement Locality:City of Roanoke Project Number:URRG-128474,UPC 119555 3. Appendix A identifies the funding sources for the project, phases of work to be administered by the LOCALITY, and additional project-specific requirements agreed to by the parties. There may be additional elements that, once identified, shall be addressed by the parties hereto in writing, which may require an amendment to this Agreement. 4. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the DEPARTMENT's agent for the purpose of conducting survey work pursuant to Section 33.2-1011 of the Code of Virginia, 1950, as amended. 5. Nothing in this Agreement shall obligate the parties hereto to expend or provide any funds in excess of funds agreed upon in this Agreement or as shall have been included in an annual or other lawful appropriation. In the event the cost of a Project is anticipated to exceed the allocation shown for such respective Project on Appendix A,both parties agree to cooperate in providing additional funding for the Project or to terminate the Project before its costs exceed the allocated amount, however the DEPARTMENT and the LOCALITY shall not be obligated to provide additional funds beyond those appropriated pursuant to an annual or other lawful appropriation. 6. Nothing in this Agreement shall be construed as a waiver of the LOCALITY's or the Commonwealth of Virginia's sovereign immunity. 7. The Parties mutually agree and acknowledge, in entering this Agreement, that the individuals acting on behalf of the Parties are acting within the scope of their official authority and the Parties agree that neither Party will bring a suit or assert a claim against any official, officer, or employee of either party, in their individual or personal capacity for a breach or violation of the terms of this Agreement or to otherwise enforce the terms and conditions of this Agreement. The foregoing notwithstanding, nothing in this subparagraph shall prevent the enforcement of the terms and conditions of this Agreement by or against either Party in a competent court of law. 8. The Parties mutually agree that no provision of this Agreement shall create in the public, or in any person or entity other than the Parties, rights as a third party beneficiary hereunder, or authorize any person or entity, not a party hereto, to maintain any action for, without limitation, personal injury, property damage, breach of contract, or return of money, or property, deposit(s), cancellation or forfeiture of bonds, financial instruments, pursuant to the terms of this Agreement or otherwise. Notwithstanding any other provision of this Agreement to the contrary, unless otherwise provided, the Parties agree that the LOCALITY or the DEPARTMENT shall not be bound by any agreements between either party and other persons or entities concerning any matter which is the subject of this Agreement, unless and until the LOCALITY or the DEPARTMENT has, in writing,received a true copy of such agreement(s) and has affirmatively agreed, in writing, to be bound by such Agreement. OAG Approved 6/18/2012;Revised 2/5/2015 4 Federal Aid Project Administration Agreement Locality:City of Roanoke Project Number:URRG-128-474,UPC 119555 9. This Agreement may be terminated by either party upon 30 days advance written notice. Eligible Project expenses incurred through the date of termination shall be reimbursed in accordance with paragraphs 11, l.g., and 2.b, subject to the limitations established in this Agreement and Appendix A. Upon termination, the DEPARTMENT shall retain ownership of plans, specifications, and right of way, unless all state and federal funds provided for the Project have been reimbursed to the DEPARTMENT by the LOCALITY,in which case the LOCALITY will have ownership of the plans, specifications,and right of way,unless otherwise mutually agreed upon in writing. 10. Prior to any action pursuant to paragraphs Lb or Lg of this Agreement, the DEPARTMENT shall provide notice to the LOCALITY with a specific description of the breach of agreement provisions. Upon receipt of a notice of breach, the LOCALITY will be provided the opportunity to cure such breach or to provide a plan to cure to the satisfaction to the DEPARTMENT. If, within sixty(60) days after receipt of the written notice of breach, the LOCALITY has neither cured the breach, nor is diligently pursuing a cure of the breach to the satisfaction of the DEPARTMENT,then upon receipt by the LOCALITY of a written notice from the DEPARTMENT stating that the breach has neither been cured, nor is the LOCALITY diligently pursuing a cure, the DEPARTMENT may exercise any remedies it may have under this Agreement. THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has been prepared jointly by the parties and shall be construed simply and in accordance with its fair meaning and not strictly for or against any party. THIS AGREEMENT, when properly executed, shall be binding upon both parties, their successors, and assigns. THIS AGREEMENT may be modified in writing by mutual agreement of both parties. OAG Approved 6/18/2012;Revised 2/5/2015 5 Federal Aid Project Administration Agreement Locality:City of Roanoke Project Number:URRG-128-474,UPC 119555 IN WITNESS WHEREOF, each party hereto has caused this Agreement to be executed by their duly authorized signatures below, acknowledging and agreeing that any digital signature affixed hereto shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature. CITY OF ROANOKE,VIRGINIA: LOCALITY Digital Signature NOTE: The official signing for the LOCALITY must attach a certified copy of his or her authority to execute this Agreement. COMMONWEALTH OF VIRGINIA,DEPARTMENT OF TRANSPORTATION: Chief of Policy Commonwealth of Virginia Department of Transportation Digital Signature Attachments Appendix A—UPC 119555 OAG Approved 6/18/2012;Revised 2/5/2015 6 Appendix A Date: 1/20/2022 Project Number: URRG-128-474 UPC: 119555 CFDA#20.205 Locality: City of Roanoke Project Location ZIP+4:24012-2002 Locality DUNS#062351739 Locality Address(incl ZIP+4): 215 Church Ave.SW Roanoke,VA 24011-0016 #SMART22-Aviation Dr/Valley View Blvd Ped Improvements-Construct sidewalk from Regional Airport to existing pedestrian facility near °� Description: Valley View Boulevard on the west side approximately 1.25 miles,includes pedestrian accommodations to existing signals,crosswalk,ADA, and drainage. From: Lick Run Greenway To: Downtown Roanoke Locality Project Manager Contact info: Luke Pugh(540)853-5208 Iuke.DuQh a)roanokeya.goy Department Project Coordinator Contact Info: Jessie Nester 540 613-4115 Jessie.Nester vdot.vir inia. ov Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost Estimated Locality Project Expenses $340,225 $273,983 $6,524,283 $7,138,491 Estimated VDOT Project Expenses $10,000 $5,000 $25,000 $40,000 Estimated Total Project Costs $350,225 $278,983 $6,549,283 $7,178,491 Maximum Reimbursement Estimated Reimbursement Phase Estimated Project Costs Funds type Local%Participation for Local Share Amount (Estimated Cost-Local to Locality (Choose from drop down box) Funds Type Share) (Max.Reimbursement-Est. VDOT Expenses) Preliminary Engineering $225,225 Highway Infrastructure 0% $0 $225,225 $125,000 RSTP 0% $0 $125,000 Total PE $350,225 $0 $350,225 $340,225 Right of Way&Utilities $6,332 RSTP 0% $0 $6,332 $272,651 Highway Infrastructure 0% $0 $272,651 Total RW $278,983 $0 $278,983 $273,983 Construction $620,792 Highway Infrastructure 0% $0 $620,792 $5,928,491 Smart Scale(DGP) 0% $0 $5,928,491 Total CN $6,549,283 $0 $6,549,283 $6,524,283 Total Estimated Cost $7,178,491 $0 $7,178,491 $7,138,491 Total Maximum Reimbursement by VDOT to Locality(Less Local Share) $7,178,491 Estimated Total Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenses) $7,138,491 Highway Infrastructure11 11 11 1 1 11 RSTP Smart Scale(DGP) Aggregate Allocations $1,118,668 $131,332 $5,928,491 $7,178,491 PojecT Specific`Ful n, •This Project shall be administered in accordance with VDOT's Locally Administered Projects Manual and Urban Manual. . •This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $7,178,491 •Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program. •This Project is funded with federal-aid Regional Surface Transportation Program(RSTP)funds. These funds must be obligated within 12 months of allocation and expended within 36 months of he obligation. •Project estimate,schedule and commitment to funding are subject to the requirements established in the Commonwealth Transportation Board(CTB)Policy and Guide for Implementation of the SMART SCALE Project Prioritization Process,Code of Virginia,and VDOTs Instructional and Informational Memorandums. •This Project shall be initiated and at least a portion of the Project's programmed funds expended within one year of the budgeted year of allocation or funding may be subject to reprogramming to other Projects selected through the prioritization process. In the event the Project is not advanced to the next phase of construction when requested by the CTB,the LOCALITY or Metropolitan Planning Organization may be required,.pursuant to§33.2-214 of the Code of Virginia,to reimburse the DEPARTMENT for all state and federal funds expended on the Project. •This Project has been selected through the Smart Scale(HB2)application and selection process and will remain in the SYIP as a funding priority unless certain conditions set forth in the CTB Policy and Guidelines for Implementation of a Project Prioritization Process arise. Pursuant to the CTB Policy and Guidelines for Implementation of a Project Prioritization Process and the SMART SCALE Reevaluation Guide,this Project will be re-scored and/or the funding decision re-evaluated if any of the following conditions apply: a change in the scope,an estimate increase,or a reduction in the locally/regionally leveraged funds. Applications may not be submitted in a subsequent SMART SCALE prioritization cycle to account for a cost increase on a previously selected Project. •The LOCALITY will continue to operate and maintain the facility as constructed.Should the design features of the Project be altered by the LOCALITY subsequent to Project completion without approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement,to make restitution,either physically or monetarily,as required by the DEPARTMENT. This attachment is certified and made an official attachment to this document by the parties to this agreement. Authorized Locality Official Date Authorized VDOT Official Date Typed or printed name of person signing Revised: February 1,2019 Typed or printed name of person signing 01 i� IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7"'day of February 2022. No. 42276-020722. A RESOLUTION authorizing the acceptance of Section 106 Supplemental Disaster Funding Grant("Grant")established by the Virginia Department of Environmental Quality("VDEQ")for the purchase of a new street sweeper; and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Grant from the Virginia Department of Environmental Quality,in the total amount of$105,873,with a local match of$136,996;such Grant being more particularly described in the City Council Agenda Report dated February 7, 2022. 2. The City Manager or his designee is hereby authorized to execute and file,on behalf of the City, any documents required to accept the Grant in a form approved by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required by the Virginia Department of Environmental Quality in connection with acceptance of the foregoing Grant. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7t" day of February 2022. No. 42277-020722. AN ORDINANCE to appropriate funding from the Department of Environmental Equality Section 106 Supplemental Disaster Fund, amending and reordaining certain sections of the 2022-2023 Stormwater Utility Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 Stormwater Utility Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from Federal Grant Funds 03-530-3095-9002 $ 105,873 Approp From General Revenue 03-530-3087-9003 (136,996) Approp From General Revenue 03-530-3095-9003 136,996 Revenues VDEQ Section 106 Supplemental Disaster Fund 03-530-3095-3095 105,873 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: (� C_k:c.c eta 7& City Clerk. V~ CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 7, 2022 Subject: City of Roanoke Floodplain Mitigation Project - Accepting Virginia Department of Environmental Quality (VDEQ) Award of Section 106 Supplemental f Disaster the Grant Funding Agreement, and Authorizing Execution Appropriation of Funds Background: On May 28, 2021 , staff submitted a proposal to the Department of Environmental Quality's (VDEQ's) Section 106 Supplemental Disaster Funding request for applications for matching funds to support the purchase of a new street sweeper. This program funds small-scale flooding and water quality related projects, and staff determined that support for a new street sweeper was the most effective proposal for this program because of the relatively large water quality and improvement and transportation benefits that street sweeping provides and because staff had already planned to purchase a new sweeper in Fiscal Year 23. The addition of this new sweeper to the existing fleet will allow for sweeping at a higher frequency and represents an important step towards the Stormwater Division's goal of "Creating a Clean Water Legacy for Citizens of Tomorrow." Considerations: The VDEQ notified City staff that the Section 106 grant had been approved to receive an award of $105,873 on August 25, 2021 , which will fund 43.6% of the total proposed purchase cost of the street sweeper of $242,869. Recommended Action: Accept the VDEQ grant award in the amount of $105,873 for the purchase of the new street sweeper as set forth above, with the City providing local match funding in the amount of $136,996. the VDEQ 6 Grant Authorize the City Manager C� eCouncil Agenda Report. Agreements hall ram Agreement attached tot y be in a form approved by the City Attorney. Authorize the City Manager to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and use such grant funds in the amount of $105,873 in Section 106 Grant Program funds, together wieh $136,996 eferred 1 rIto rety ferred aThenformfunds of all such purchase of the new street sweep other documents shall be in a form approved by the City Attorney. Adopt the accompanying budget ordinance to establish revenue estimates in the amount of $105,873 for Section 106 Grant Program funds and $136,996 in City matching funds. Pre-encumber funding in the amount of $136,996 in "Stormwater Vehicle Purchases", "Vehicular Equipment" (03-530-3087-9010) from the existing $200,000 available in the capital account. --------------------- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager Mark Jamison, P.E., Director of Public Works Ian Shaw, P.E., AICP, Stormwater Division Manager Marcus Aguilar, Ph.D., P.E., Civil Engineer II Michael Venable, Civil Engineer II 2 CONTRACT No. 17159 COMMONWEALTH OF VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT CONTRACT This grant award contract is made by and between the Department of Environmental Quality (hereinafter referred to as the"Department") and the City of Roanoke(hereinafter referred to as the"Grantee"). The parties to this grant award contract, in consideration of the mutual covenants and stipulations set out herein, agree as follows: PROJECT DESCRIPTION: The Grantee shall carry out the project as set forth in the Contract Documents. PROJECT PERIOD: The project shall commence on October 1, 2021 and shall terminate no later than March 31, 2023. PAYMENTS: The Department shall pay the Grantee quarterly on a cost reimbursement basis,a total not-to-exceed sum of$105,873. The said sum, together with the matching funds provided, shall include all expenses for the project. Payment shall be made upon submission of invoices and/or other appropriate documentation of program expenditures, progress reports and final reports as specified in the "Contract Documents" referenced below, and their acceptance by the Department: The Department is under no obligation to reimburse unauthorized work performed after the expiration of the contracted time of performance. The Department reserves the right to withhold a minimum of 5% of the Grantee's total grant allocation until the final grant report and all services, reports and deliverables are received and approved by the Department. Acceptance of work completed under this grant award contract shall be decided at the sole discretion of the Department and shall be final. The Grantee shall spend the funds according to the specified categories of the grant award contract budget set forth in the Attachments A and B. Minor shifts of the funds among categories by the Grantee, not to exceed 10% of any budget line item are permissible. Shifts in funds exceeding 10% of budget line items must be approved in writing by the Department. Any cost overruns incurred by the Grantee during the time of performance shall be the responsibility of the Grantee. INVOICE ORIGINALS SHALL BE SENT TO: DEPARTMENT OF ENVIRONMENTAL QUALITY ATTENTION:ACCOUNTS PAYABLE P.O.Box 1105 RICHMOND,VIRGINIA 23218-1105 THE REPORTING REQUIREMENTS ARE AS FOLLOWS: Report Due Date Reports(Quarterly Progress—Financial/ Additional Reporting/Final) Per the"Project Workplan" EPA Form 5700-52A,MBE/WBE Utilization Completion of Project (Available at:https://www.epa.gov/grants/gpa-grantee-forms) EPA Form 5700-53—Lobbying and Litigation No Later Than 30 Days Certificate(Available at:https://www.gpa.jzov/grants/gpa-grantee-forms) Disclosure of Lobbying Activities Form After Close of Contract Period (Available at: https://www.gpa.gov/uants/gpa-grantee-forms) Rev. 12/30/2020 Page 1 of 2 THE CONTRACT DOCUMENTS SHALL CONSIST OF: (1) This signed form; (2) The Project Workplan ("Scope of Work" to include, as approved by the Department: service area map; "Attachment A: Narrative Progress Report"; "Attachment B -Project Financial Report Form"; "Form C: Milestone Table; (3) EPA Grant Agreement(as it applies to subawards/subrecipients; and to include,as applicable the Subaward Policy)#: 96372301-0 and#: 96372301-1; (4) The EPA General Terms and Conditions (effective October 1,2021,or the most recent iteration(as they apply to subawards/subrecipients); available at:https•//www eya gov/grants/rant-terms-and-conditions); and (5) The General Terms and Conditions ("Rev. 11-07-2019"; available at: htt Ldwww.de .vir inia. ov/home/show ublisheddocument/8618/637556473225970000; Note: references to"Recipient"and"Subrecipient"therein shall apply to the"Grantee").. PRECEDENCE OF TERMS: In the event of a conflict between or among terms in the documents included in this contract, the following documents control in order from the most important to the least important: EPA Grant Agreement;EPA General Terms and Conditions;General Terms and Conditions;the signed Grant Contract form; and the Project Workplan/Scope of Work. IN WITNESS THEREOF,the parties have caused this grant award contract to be duly executed intending to be bound thereby. GRANTEE DEPARTMENT OF ENVIRONMENTAL QUALITY By: By: Signature Date Signature Date Valerie E.Thomson Director of Administration and Non-Regulatory Programs Name(Type or Print) Title Rev. 12/30/2020 Page 2 of 2 TO: Marcus F Aguilar Name Civil Engineer II Title City of Roanoke Government Agency or Organization SUBJECT: 17159 Contract Number - - - - - - - - - - - - - - - - - -- - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - (For Interagency Contracts) QUALIFIED CERTIFICATION OF VENDOR RELATIONSHIP I certify that all of the funds from the proposed project provided by the Department of Environmental Quality to should be classified by as a Vendor Relationship, for the sale of goods or services to the Department of Environmental Quality. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - (For Grant Contracts) CERTIFICATION OF SUB-RECIPIENT RELATIONSHIP I certify that all of the funds provided by the Department of Environmental Quality to the City of Roanoke for the attached proposed project should be classified by the City of Roanoke as sub-recipient grants,not as sales of goods or services to the Department of Environmental Quality. If certified as a sub-recipient, indicate whether fund is: $_136.,996 Sub-Recipient Non Federal Match $105,873 Federal If Federal: CFDA Number: 66.419 Federal Sponsor: EPA - - - - - - - - -- - - - - - - - - - -- - - - - - - - - - - - - - - - Signature Date Valerie E. Thomson Director of Administration and Non-Regulatory Programs Telephone: (804) 698-4157 Rev.08-14-2020 Virginia Department of Environmental Quality Section 106 Supplemental Disaster Funding \?ttt.t� s ��tr Ott t City of Roanoke-Scope of Work [Contract No. 171591 SCOPE OF WORK City of Roanoke Elgin Pelican NP street sweeper Name of a City of Roanoke or anizatiow, Organizational FIN: 54-6001569 Duns and Brad Street 006704316 Number: Mailing Address_ 1802 Courtland Ave NEVA 24012 Contact Person: Marcus F. Aguilar Contact Phone#: 540 580 7209 Fiscal Contact; Fiscal Contact Phone #� 3/31/2023 Start Date 10/1/2021 End Date W IF NPS WQIF-NPS WQIF NPS Match Q.,. Award Total BMP cost-share Technical Assistance $136,996 $242,869 $105,873 PROJECT ABSTRACT The City of Roanoke will the purchase of a new Elgin Pelican NP mechanical broom sweeper to grow the City of Roanoke's existing street sweeping program. The City currently operates four Pelicans, and this type of sweeper has proven highly effective at removing gross and fine solids from the roadways at a relatively low cost to operate. The Pelican prevents accumulation of trash and other large debris in City storm drains and streams, allowing for maximum flood drainage capacity. In addition,the Pelican is capable of collecting both fines and gross solids which provides a significant and measureable contribution to the City's sediment load reduction requirements as outlined in the Upper Roanoke River Total Maximum Daily Load. The reasonable upfront purchase cost and the strong maintenance records of the Elgin Pelican result in a high cost-benefit ratio as corroborated by recent national research efforts, and the purchase of this new sweeper will be a strong contribution to the City's TMDL Action Plan and Flood Mitigation objectives. PROJECT NEED Roanoke's Stormwater Utility continues to grow since its inception in 2014, and a significant part of this growth includes the purchase of high-functioning operations equipment to support flooding and clean water objectives.In order to achieve street sweeping goals,the Stormwater Utility needs to add additional sweepers to the existing fleet in order to sweep the City's lane miles ata frequency recommended by sweeping best practices and the technical literature.This type of street sweeper is capable of collecting solids across a range of sizes,which can provide both flood reduction and water quality services to the City. SCOPE OF SERVICE Procurement to be performed through cooperative procurement and will begin July 1, 2022,with the sweeper likely to arrive in the City in January 2023.The Stormwater Utility can begin use of the sweeper upon successful delivery. Scope of Work-Section 106 Page 1 Virginia Department of Environmental Quality Section 106 Supplemental Disaster Funding City of Roanoke-Scope of Work Q� [Contract No. 171591 WATERSHED,GEOGRAPHIC DESCRIPTION OR LOCATION OF PROJECT Upper Roanoke River Watershed; City of Roanoke service area PROJECT BUDGET SUMMARY AND PAYMENT PROCESS The total cost of the purchase of the street sweeper is $242,869, and the City of Roanoke is prepared to fund $136.996.00 using stormwater utility fee revenue in fiscal year 2023.The City will use$105,873 from Section 106 funds to support the upfront purchase of the sweeper.All operation and maintenance costs will be assumed by the City of Roanoke. Scope of Work-Section 106 Page 2 g'l � u O- # �J v O � r sem= . • t _ Ny- .� MLm` �? Mow Q 's ,pro (0 `" s mss` ek A AW tea ♦ �. �''- �, kc ai. 3 s .. - 1Z- _ ,.> 1, '`� e r �F$ G! a IF /j { t "r v li va v , AWAY MEW all . .��t IT ;z ton's r dr :t/fl r t - J e Uj_ At A 4 s .,n ��py 31 I'�teI a � m 71 3.sa. Link s> - i .a F 'br # YL2 T J T r r J Attachment A: Narrative Progress Report Virginia Department of Environmental Quality Section 106 Supplemental Disaster Funding Please submit this form electronically, along with the rest of the report material your DEQ Project Manager. Project Title E17159 Elgin Pelican NP Street Sweeper Grant#Grantee okeName &Title of guilar Date: Click here to enter a date. Individual Reporting Quarterly Progress Summary: Provide a description of activities (Tasks documented in the Scope of Work) that have been completed to date. Include information about contracted and completed projects, meetings, and ongoing activities. Describe progress of these activities.Note any challenges or setbacks that have arisen. COMMONWEALTH OF VIRGINIA-Department of Environmental Quality Attachment B Virginia Department of Environmental Quality Section 106 Funding Requisition#280604 DEQ Grant Contract Agreement# 17159 Attachment B- Project Financial Report Form Federal ID M 54-6001569 DUNS Number: 6704316 Grantee: City of Roanoke Phone#: 540-580-7209 Contact Person: Marcus F.Aguilar Email address: marcus.aguilarCc-)roano Mailing Address 1802 Courtland Ave NE 24012 keva.aov Project Title: Purchase of Elgin Pelican NP Street Sweeper Grant Period: Ocotober 1,2021 -March 31,2023 Reportin Period: Start Date: Enter Start Date End Date: Enter End Date 7 This Attachment B includes an Upfront Payment Request(copy of completed B2- Upfront Payment Request Form is attached) „ This is a'REVISED Attachment B;The content replaces the version of the Attachment B previously submitted for report period Project Current Cumulative Unexpended DEQ Funds(WQIF) Budget Expenditures Expenditures Project Balance TA Personnel $ _ TA Fringe $ _ TA Travel $ _ Fed-Equipment $ _ TA Supplies $ (TA)Contractual $ _ TA Other Direct $ _ "(BMP)Construction-Septic $ _ BMP Construction-Agriculture $ '(BMP)Construction-Urban $ 105,873.00 - Indirect $ TOTAL 105,873.00 Total Reimbursement Request: #REF! Total Upfront Payment Request(from 132): #REF! [Add comments or notes as needed] I otal Payment Request: REF! Authorized Signature: Date: As an authorized represenative of the above referenced Organization,I certify that the funds requested above are accurate to the best of my ability.I understand that financial documentation to meet federal and state reporting requirements must be kept for five years after the terms of this agreement.I also certify that if this payment request includes an Upfront Payment Request,that the BMPs have been certified as complete and any funds in excess of actual payments made to the participant will either be returned to DEQ or credited towards future expenditures for this agreement.The Attachment B should be signed and dated each time is is submitted or revised. Project Match Current Match Cumulative Match Unexpended MATCH Funds Budget Expenditures Expenditures Match Balance Personnel $ $ $ Fringe $ $ $ Travel $ $ $ Supplies $ $ $ Contractual $ $ $ Construction $ 136,996.00 $ $ $ 136,996.00 Other Direct Indirect $ $ $ TOTAL 136,996.00 $ 136,996.00 Note:Construction funds for this agreement can only be used to pay for cost-share(CS)of BMP installation and can not be shifted to another category to pay for expenses related to technical assistance. FOR DEQ PURPOSES ONLY: Fund 1000 CC Program ElementlProject BUDGET Current Expenditures Total Expenditures Balance SECTION 106 TA $ - $ - $ - $ - Section 106 BMP $ 105,873.00 $ - $ $ 105,873.00 Reimbursement Total $ 105,873.00 $ - $ - $ 105,873.00 MATCH TA $ - $ - $ $ - MATCH BMP $ 136,996.00 $ - $ - $ 136,996.00 MATCH Total 136,996.00 - - 136,996.00 PROJECT TOTAL $ 242,8691 $ $ - 1 $ 242,869 Virginia Department of Environmental Quality Section 106 Supplemental Disaster Funding ATTACHMENT C DEQ # 17159 FORM C: MILESTONE TABLE—City of Roanoke: Purchase of Elgin Pelican NP Street Sweeper General Project Administration Submit financial and programmatic reports City of Roanoke 1/15/2022 quarterly to DEQ on the 15t''day following the end 4/15/2022 0/15/2022 of a calendar quarter.Final report due 30 days after 1022 grant closes,March 31,2023 10/15/ 1/15/2023 4/30/2023 Meet with DEQ project manager for preliminary City of Roanoke,DEQ 11/15/2021 kick-off and semiannual progress review meetings 3/31/2022 9/30/2022 3/31/2023 Closeout Review City of Roanoke 3/31/2023 Submit purchasing documentation City of Roanoke 8/1/2022 1-96372301-1 Page 1 GRANTNUMBER(FAIN): 96372301 J�\j ED STq TFs MODIFICATION NUMBER: 1 DATE OF AWARD U.S. ENVIRONMENTAL PROGRAM CODE: 1 05/04/2021 < 7° TYPE OF ACTION MAILING DATE W PROTECTION AGENCY No Cost Amendment 05/04/2021 2� PAYMENT METHOD: ACH# TqC Assistance Amendment ASAP 30359 a PROj RECIPIENT TYPE: Send Payment Request to: State Contact EPA RTPFC at rtpfc-grants@epa.gov RECIPIENT: PAYEE: VADEQ-VA Dept of Environmental Quality VA Dept of Environmental Quality 1111 E Main St 1111 E Main St Richmond,VA 23219-3531 Richmond,VA 23219-3531 EIN: 54-1661753 PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST Kizmet O.Tavarez Alonzo Diana Saintignon Bobbi Robinson 1111 E Main St 1650 Arch Street,3WD31 Grants Management Section,3MD22 Richmond,VA 23219-3531 Philadelphia,PA 19103-2029 E-Mail: Robinson.Bobbi@epa.gov E-Mail: kizmet.alonzo@deq.virginia.gov E-Mail: Salntignon.Diana@epa.gov Phone: 2158142107 Phone: 8046984270 Phone: 2158142760 PROJECT TITLE AND EXPLANATION OF CHANGES Virginia Clean Water Act§106 Supplemental Appropriation for Disaster Relief This amendment revises the current budget for a less than 10%re-budget to move$973 from the Contractual Budget Category to the Other Budget Category, provides funding to the Commonwealth of Virginia to carry out its program to maintain,protect,and improve the water quality of its rivers,lakes,streams, groundwater,and other waterbodies.The environmental benefits of this program include preventing degradation of unimpaired waterbodies and reducing the number of impaired waterbodies in the state.Activities for this supplemental funding include: Creating a user-friendly interface within DEQ's Comprehensive Environmental Data System(CEDS)to complete water quality assessments;Providing stakeholders and the general public easy access DEQ's water monitoring assessment data stored in the Comprehensive Environmental Database(CEDS);Funding grantees to install select BMPs(i.e.,those in the IP that have a connection to reducing the risk from floods or other disasters)under a cost-share program;Creating the digital database of private wells for the test area;Establishing flood probability zones based on tide records and sea level rise projections;Mapping well locations and assess potential flood risks at intervals through 2100;and Developing database guidance and analytical protocols for extending analysis to other localities. This also revises the Terms and Conditions. Page 2 of this award shows a$1.00 decrease to Recipient Contribution and a$1.00 increase to State Contribution,thus canceling one another. This is a temporary work-around solution as EPA implements a new national grants system. BUDGET PERIODPROJECT PERIOD TOTAL BUDGET PERIOD COST TOTAL PROJECT PERIOD COST 01/01/2020-12/31/2025 01/01/2020-12/31/2025 1 $437,900.00 $437,900.00 NOTICE OF AWARD Based on your Application dated 09/13/2019 including all modifications and amendments,the United States acting by and through the US Environmental Protection Agency(EPA)hereby awards$0.00.EPA agrees to cost-share 100.00%of all approved budget period costs incurred,up to and not exceeding total federal funding of$437,900.00.Recipient's signature is not required on this agreement.The recipient demonstrates its commitment to carry out this award by either:1)drawing down funds within 21 days after the EPA award or amendment mailing date;or 2)not filing a notice of disagreement with the award terms and conditions within 21 days after the EPA award or amendment mailing date.If the recipient disagrees with the terms and conditions specified in this award,the authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or amendment mailing date.In case of disagreement,and until the disagreement is resolved,the recipient should not draw down on the funds provided by this award/amendment,and any costs incurred by the recipient are at its own risk.This agreement is subject to applicable EPA regulatory and statutory provisions,all terms and conditions of this agreement and any attachments. ISSUING OFFICE(GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE ORGANIZATION/ADDRESS ORGANIZATION/ADDRESS US EPA Region 3,3MD22 EPA R3,Water Division 3WD00 1650 Arch Street R3-Region 3 Philadelphia,PA 19103-2029 1650 Arch Street Philadelphia,PA 19103-2029 THE UNITED STATES OF AMERICA BY THE U.S.ENVIRONMENTAL PROTECTION AGENCY Digital signature applied by EPA Award Offidal Jacqueline Guerry-Branch Chief Acquisition and Assistance Branch DATE 05/04/2021 1-96372301-1 Page 2 EPA Funding Information FORMER AWARD THIS ACTION WE TOTAL FUNDS $p $437,900 EPA Amount This Action $437,900 $0 $0 $0 EPA In-Wnd Amount $p $0 $0 Unexpended Prior Year Balance $p $0 $0 Other Federal Funds ($1) $0 ($1) Recipient Contribution $1 $11 State Contribution $0 Local Contribution $0 $0 $0 $0 $p $0 Other Contribution $437,900 $0 $437,900 Allowable Project Cost Statutory Authority Regulatory Authority Assistance Program(CFDA) 2 CFR 200,2 CFR 1500,40 CFR 33 and 40 CFR 3 66.419-WPC State and Interstate Program Additional Supplemental Disaster Relief Act,2019 Subpart A Support (P.L.116 20) 1-96372301-1 Page 3 Budget Summary Page Table A-Object Class Category Total Approved Allowable (Non-Constructlon) Budget Period Cost 1.Personnel $0 2.Fringe Benefits $0 3.Travel $1,000 4.Equipment $0 S.Supplies $1,000 6.Contractual $210,027 7.Construction $0 8.Other $225,873 9.Total Direct Charges $437,900 10.Indirect Costs:0.00%Base null $0 11.Total(Share:Recipient 0.00%Federal 100.00%) $437,900 12.Total Approved Assistance Amount $437,900 13.Program Income $0 14.Total EPA Amount Awarded This Action $0 15.Total EPA Amount Awarded To Date $437,900 1-96372301-1 Page 4 Administrative Conditions The Following Conditions Have Been Updated As Follows: General Terms and Conditions The General Terms and Conditions of this agreement are updated in accordance with the link below.However,these updated conditions apply solely to the funds added with this amendment and any previously awarded funds not yet disbursed by the recipient as of the award date of this amendment.The General Terms and Conditions cited in the original award or prior funded amendments remain in effect for funds disbursed by the recipient prior to the award date of this amendment. The recipient agrees to comply with the current EPA general terms and conditions available at:https-//www epa qoy/grants/epa- eneral-terms-and-conditions-effective-november-12 2020-or-later. These terms and conditions are binding for disbursements and are in addition to or modify the assurances and certifications made as a part of the award and the terms,conditions,or restrictions cited throughout the award. The EPA repository for the general terms and conditions by year can be found at:https//www epa aovlarants/grant terms and conditions#general A. Correspondence Condition The terms and conditions of this agreement require the submittal of reports,specific requests for approval,or notifications to EPA. Unless otherwise noted,all such correspondence should be sent to the following email addresses: Federal Financial Reports(SF-425): RTPFC-Grants epa.ggV with a copy to grant specialist of record. MBE/WBE reports(EPA Form 5700-52A): R3 MBE WBE Reports@epa gov. All other forms/certifications/assurances,Indirect Cost Rate Agreements,Requests for Extensions of the Budget and Project Period,Amendment Requests,Requests for other Prior Approvals,updates to recipient information(including email addresses, changes in contact information or changes in authorized representatives)and other notifications: Grant specialist and project officer of record. Payment requests(if applicable): RTPFC-GrantsC_epa.gov Quality Assurance documents,workplan revisions,equipment lists,programmatic reports and deliverables: project officer of record. All Other Terms And Conditions Remain The Same. 1-96372301-1 Page 5 Programmatic Conditions All Programmatic Conditions Remain the Same 1-96372301 -0 Pae 1 RANT NUMBER(FAIN): 96372301 ,xC0a�AT�p U.S.�7ENVIRONMENTAL MODIFICATION NUMBER: 0 DATE OF AWARD PROGRAM CODE: 1 01/09/2020 PROTECTION AGENCY TYPE OF ACTION MAILING DATE i� New 01/14/2020 a ACH# Grant Agreement PAYMENT METHOD: R; ASAP 30359 RECIPIENT TYPE: Send Payment Request to: State N/A RECIPIENT: PAYEE: VA Dept of Environmental Quality VA Dept of Environmental Quality 1111 E Main St 1111 E Main St Richmond,VA 23219-3531 Richmond,VA 23219-3531 EIN: 54-1661753 PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST Kizmet O.Tavarez Alonzo Diana Saintignon Bobbi Robinson 1111 E Main St 1650 Arch Street,3WD31 Grants and Audit Management Branch,3MD70 Richmond,VA 23219-3531 Philadelphia,PA 19103-2029 E-Mail: Robinson.Bobbi@epa.gov E-Mail: kizmet.alonzo@deq.virginia.gov E-Mail: Saintignon.Diana@epa.gov Phone:215-814-2107 Phone:804-6984270 Phone:215-814-2760 PROJECT TITLE AND DESCRIPTION Virginia Clean Water Act§106 Supplemental Appropriation for Disaster Relief This agreement provides funding to the Commonwealth of Virginia to carry out its program to maintain,protect,and improve the water quality of its rivers, lakes,streams,groundwater,and other waterbodies.The environmental benefits of this program include preventing degradation of unimpaired waterbodies and reducing the number of impaired waterbodies in the state.Activities for this supplemental funding include: Creating a user-friendly interface within DEQ's Comprehensive Environmental Data System(CEDS)to complete water quality assessments;Providing stakeholders and the general public easy access DEQ's water monitoring assessment data stored in the Comprehensive Environmental Database(CEDS);Funding grantees to install select BMPs(i.e.,those in the IP that have a connection to reducing the risk from floods or other disasters)under a cost-share program;Creating the digital database of private wells for the test area;Establishing flood probability zones based on tide records and sea level rise projections;Mapping well locations and assess potential flood risks at intervals through 2100;and Developing database guidance and analytical protocols for extending analysis to other localities. BUDGET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD COST TOTAL PROJECT PERIOD COST 01/01/2020 - 12/31/2025 01/01/2020 - 12/31/2025 $437,900.00 $437,900.00 NOTICE OF AWARD Based on your Application dated 09/13/2019 including all modifications and amendments,the United States acting by and through the US Environmental Protection Agency(EPA)hereby awards$437,900.EPA agrees to cost-share 100.00%of all approved budget period costs incurred, up to and not exceeding total federal funding of$437,900. Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to carry out this award by either: 1)drawing down funds within 21 days after the EPA award or amendment mailing date;or 2)not filing a notice of disagreement with the award terms and conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award, the authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or amendment mailing date. In case of disagreement,and until the disagreement is resolved,the recipient should not draw down on the funds provided by this award/amendment,and any costs incurred by the recipient are at its own risk. This agreement is subject to applicable EPA regulatory and statutory provisions, all terms and conditions of this agreement and any attachments. ISSUING OFFICE(GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE ORGANIZATION/ADDRESS ORGANIZATION/ADDRESS US EPA Region 3,3MD70 U.S.EPA,Region 3 1650 Arch Street Water Division 3WD00 Philadelphia,PA 19103-2029 1650 Arch Street Philadelphia,PA 19103-2029 THE UNITED STATES OF AMERICA BY THE U.S.ENVIRONMENTAL PROTECTION AGENCY Digital signature applied by EPA Award Official for Catharine McManus-Assistant Regional Administrator DATE Lisa White-Award Official delegate 01/09/2020 EPA Funding Information I-96372301 -0 Page 2 FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL EPA Amount This Action $ $437,900 $437,900 EPA In-Kind Amount $ $ $ 0 Unexpended Prior Year Balance $ $ $0 Other Federal Funds $ $ $0 Recipient Contribution $ $ $0 State Contribution $ $ $0 Local Contribution $ $ $0 Other Contribution $ $ $0 Allowable Project Cost $0 $437,900 $437,900 Assistance Program(CFDA) Statutory Authority Regulatory Authority 66.419-WPC State and Interstate Program Additional Supplemental Disaster Relief Act 2 CFR 200 Support 2019(P.L. 116-20) 2 CFR 1500 40 CFR 33 and 40 CFR 35 Subpart A Fiscal Site Name Req No FY Approp. Budget PRC Object Site/Project Cost Obligation Code Organization Class Organization Deobligation 2003LA0045 is ElS4 031- 00OB06 4117 437,90 437,90 1-96372301 -0 Page 3 Bud et Summa Page:VA Supplemental Appropriations for Disaster Relief Table A-Object Class Category Total Approved Allowable (Non-construction) Budget Period Cost 1.Personnel $0 2.Fringe Benefits $0 3.Travel $1,000 4.Equipment $0 S.Supplies $1,000 6.Contractual $211,000 7.Construction $0 8.Other $224,900 9.Total Direct Charges $437,900 10.Indirect Costs: % Base $0 11.Total(Share: Recipient 0.00% Federal 100.00%.) $437,900 12.Total Approved Assistance Amount $437,900 13.Program Income $0 14.Total EPA Amount Awarded This Action $437,900 15.Total EPA Amount Awarded To Date $437,900 1-96372301 -0 Page 4 Administrative Conditions General Terms and Conditions The recipient agrees to comply with the current EPA general terms and conditions available at: https://www.epa.gov/grants/epa-general-terms-and-conditions-effective-october-1-2019-or-later These terms and conditions are in addition to the assurances and certifications made as a part of the award and the terms, conditions, or restrictions cited throughout the award. The EPA repository for the general terms and conditions by year can be found at: httpsJ/www.ei)a.aov/grants/grant-terms-and-conditions. A. Correspondence Condition The terms and conditions of this agreement require the submittal of reports, specific requests for approval, or notifications to EPA. Unless otherwise noted, all such correspondence should be sent to the following email addresses: Federal Financial Reports (SF-425): RTPFC-grants@epa.Rov and R3 Grant Awards@epa.gov MBE/WBE reports(EPA Form 5700-52A): Hana Jones, R3 MBE-WBE Reports@epa.Rov and R3 Grant Awards@epa.gov All other forms/certifications/assurances, Indirect Cost Rate Agreements, Requests for Extensions of the Budget and Project Period,Amendment Requests, Requests for other Prior Approvals, updates to recipient information (including email addresses,changes in contact information or changes in authorized representatives)and other notifications: Bobbi Robinson,Grants Specialist Robinson.Bobbi@epa.gov and Diana Saintignon, Project Officer Saintignon.Diana@epa.gov Payment requests(if applicable): RTPFC-grants@epa.gov Quality Assurance documents,workplan revisions,equipment lists, programmatic reports and deliverables: Diana Saintignon, Project Officer Saintignon.Diana@epa.gov B. Extension of Project/Budget Period Expiration Date EPA has not exercised the waiver option to allow automatic one-time extensions for non-research grants under 2 CFR 200.308 (d)(2). Therefore, if a no-cost time extension is necessary to extend the period of availability of funds the recipient must submit a written request to the EPA prior to the budget/project period expiration dates. The written request must include: a justification describing the need for additional time, an estimated date of completion, and a revised schedule for project completion including updated milestone target dates for the approved workplan activities. In addition, if there are overdue reports required by the general, administrative, and/or programmatic terms and conditions of this assistance agreement, the recipient must ensure that they are submitted along with or prior to submitting the no-cost time extension request. C. Disadvantaged Business Enterprise(DBEs) UTILIZATION OF SMALL MINORITY AND WOMEN'S BUSINESS ENTERPRISES GENERAL COMPLIANCE, 40 CFR, Part 33 The recipient agrees to comply with the requirements of EPA's Disadvantaged Business Enterprise (DBE) Program for procurement activities under assistance agreements, contained in 40 CFR, Part 33 except as described below based upon the associated class deviation. EPA MBE/WBE CERTIFICATION, 40 CFR, Part 33, Subpart B A class exception to the following provisions of Subpart B of 40 CFR Pao 33�has been an issue may suspending the EPA MBE/WBE certification program: §33.204(a)(3) providing Y Y apply to EPA MBE or WBE certification after unsuccessfully attempting to obtain certification as otherwise described in §33.204; and §33.205 through and including§33.211. The class exception was authorized pursuant to the authority in 2 CFR 1500.3(b). SIX GOOD FAITH EFFORTS,40 CFR, Part 33, Subpart C Pursuant to 40 CFR, Section 33.301, the recipient agrees to make the following good faith efforts whenever procuring construction, equipment, services and supplies under an EPA financial assistance agreement, and to require that sub-recipients, loan recipients, and prime contractors also comply. Records documenting compliance with the six good faith efforts shall be retained: (a) Ensure DBEs are made aware of contracting opportunities to the fullest extent practicable through outreach and recruitment activities. For Indian Tribal, State and Local and Government recipients, this will include placing DBEs on solicitation lists and soliciting them whenever they are potential sources. (b) Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and establish delivery schedules, where the requirements permit, in a way that encourages and facilitates participation by DBEs in the competitive process. This includes, whenever possible, posting solicitations for bids or proposals for a minimum of 30 calendar days before the bid or proposal closing date. (c) Consider in the contracting process whether firms competing for large contracts could subcontract with DBEs. For Indian Tribal, State and local Government recipients, this will include dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by DBEs in the competitive process. (d) Encourage contracting with a consortium of DBEs when a contract is too large for one of these firms to handle individually. (e) Use the services and assistance of the SBA and the Minority Business Development Agency of the Department of Commerce. (f) If the prime contractor awards subcontracts, require the prime contractor to take the steps in paragraphs (a)through (e)of this section. CONTRACT ADMINISTRATION PROVISIONS, 40 CFR, Section 33.302 The recipient agrees to comply with the contract administration provisions of 40 CFR, Section 33.302 (a)-(d) and (i). BIDDERS LIST, 40 CFR, Section 33.501(b)and (c) Recipients of a Continuing Environmental Program Grant or other annual reporting grant, agree to create and maintain a bidders list. Recipients of an EPA financial assistance agreement to capitalize a revolving loan fund also agree to require entities receiving identified loans to create and maintain a bidders list if the recipient of the loan is subject to, or chooses to follow, competitive bidding requirements. Please see 40 CFR, Section 33.501 (b) and (c)for specific requirements and exemptions. FAIR SHARE OBJECTIVES, 40 CFR, Part 33, Subpart D A class exception to the entire Subpart D of 40 CFR Part 33 has been authorized pursuant to the authority in 2 CFR 1500.3(b). Notwithstanding Subpart D of 40 CFR Part 33, recipients are not required to negotiate or apply fair share objectives in procurements under assistance agreements. MBEMBE REPORTING-SPECIFIC CHANGES PURSUANT TO CLASS DEVIATION,40 CFR, Part 33, Subpart E When required, the recipient agrees to complete and submit a "MBEMBE Utilization Under Federal Grants and Cooperative Agreements" report(EPA Form 5700-52A) on an annual basis. The current EPA Form 5700-52A can be found at the EPA Grantee Forms Page at ht�s�liwww.e p.gov/grants/epa_grantee-forms. Reporting is required for assistance agreements where funds are budgeted for procuring construction, equipment, services and supplies (including funds budgeted for direct procurement by the recipient or procurement under subawards or loans in the"Other"category) with a cumulative total that exceed the threshold amount of$250,000, including amendments and/or modifications. When reporting is required, all procurement actions are reportable, not just that portion which exceeds$250,000. Annual reports are due by October 30th of each year. Final reports are due by October 30th or 90 days after the end of the project period, whichever comes first. This provision represents an approved deviation from the MBE/WBE reporting requirements as described in 40 CFR, Part 33, Section 33.502. D. Pre-Award Costs In accordance with 2 CFR 1500.8, the grantee may charge otherwise allowable pre-award costs (both Federal and non-Federal matching shares) incurred from 1/01/2020 to the actual award date provided that such costs were contained in the approved application and all costs are incurred within the approved budget period. Programmatic Conditions A. Eligible Activities The recipient must use this funding to address impacts of Hurricane Florence in counties with a FEMA Major Disaster Designation in the Commonwealth of Virginia. B. Performance Reporting and Final Performance Report Performance Reports-Content In accordance with 2 CFR 200.328, the recipient agrees to submit performance reports that include brief information on each of the following areas: 1)A comparison of actual accomplishments to the outputs/outcomes established in the assistance agreement work plan for the period; 2) The reasons why established outputs/outcomes were not met; and 3) Additional pertinent information, including, when appropriate, analysis and explanation of cost overruns or high-unit costs. Additionally, the recipient agrees to inform EPA as soon as problems, delays, or adverse conditions which will materially impair the ability to meet the outputs/outcomes specified in the assistance agreement work plan are known. Performance Reports-Frequency The recipient agrees to submit annual performance reports electronically to the EPA Project Officer within 90 days after the annual reporting period ends on December 31 st. The final project report is due within 90 days of the budget/project period end date. Subaward Performance Reporting The recipient must report on its subaward monitoring activities under 2 CFR 200.33 1td}. Examples of items that must be reported if the pass-through entity has the information available are: 1. Summaries of results of reviews of financial and programmatic reports. 2. Summaries of findings from site visits and/or desk reviews to ensure effective subrecipient performance. 3. Environmental results the subrecipient achieved. 4. Summaries of audit findings and related pass-through entity management decisions. 5. Actions the pass-through entity has taken to correct deficiencies such as those specified at 2 CFR 200.33 , 2 CFR 200.207 and the 2_CFR_Part 20.0.338 Remedies for Noncompliance. C. State Grant Cybersecurity (a)The recipient agrees that when collecting and managing environmental data under this assistance agreement, it will protect the data by following all applicable State law cybersecurity requirements. (b) (1) EPA must ensure that any connections between the recipient's network or information system and EPA networks used by the recipient to transfer data under this agreement, are secure. For purposes of this Section, a connection is defined as a dedicated persistent interface between an Agency IT system and an external IT system for the purpose of transferring information. Transitory, user-controlled connections such as website browsing are excluded from this definition. If the recipient's connections as defined above do not go through the Environmental Information Exchange Network or EPA's Central Data Exchange,the recipient agrees to contact the EPA Project Officer(PO) and work with the designated Regional/Headquarters Information Security Officer to ensure that the connections meet EPA security requirements, including entering into Interconnection Service Agreements as appropriate. This condition does not apply to manual entry of data by the recipient into systems operated and used by EPA's regulatory programs for the submission of reporting and/or compliance data. (2)The recipient agrees that any subawards it makes under this agreement will require the subrecipient to comply with the requirements in (b)(1) if the subrecipient's network or information system is connected to EPA networks to transfer data to the Agency using systems other than the Environmental Information Exchange Network or EPA's Central Data Exchange. The recipient will be in compliance with this condition: by including this requirement in subaward agreements; and during subrecipient monitoring deemed necessary by the recipient under 2 CFR 200.331(d), by inquiring whether the subrecipient has contacted the EPA Project Officer. Nothing in this condition requires the recipient to contact the EPA Project Officer on behalf of a subrecipient or to be involved in the negotiation of an Interconnection Service Agreement between the subrecipient and EPA. D. Competency of Organizations Generating Environmental Measurement Data In accordance with Agency Policy Directive Number FEM-2012-02, Policy to Assure the Competency of Organizations Generating Environmental Measurement Data under Agency-Funded Assistance Agreements. Recipient agrees, by entering into this agreement, that it has demonstrated competency prior to award, or alternatively, where a pre-award demonstration of competency is not practicable, Recipient agrees to demonstrate competency prior to carrying out any activities under the award involving the generation or use of environmental data. Recipient shall maintain competency for the duration of the project period of this agreement and this will be documented during the annual reporting process. A copy of the Policy is available online at htti)s://www.er)a.aov/sites/production/files/2015-003/documents/competencv-i)olicy-aaia-new.pdf or a copy may also be requested by contacting the EPA Project Officer for this award. E. EPASS Security In accordance with Homeland Security Presidential Directive-12 (HSPD-12), "Policy for a Common Identification Standard of Federal Employees and Contractors;" Executive Order 13467, "Reforming Processes Related to Suitability for Government Employment, Fitness for Contractor Employees, and Eligibility for Access to Classified National Security Information;" and Executive Order 13488, "Granting Reciprocity on Excepted Service and Federal Contractor Employee Fitness and Reinvestigating Individuals in Positions of Public Trust," the recipient agrees to follow instructions from the EPA project officer to ensure compliance with the EPA Personnel Access and Security System (EPASS). Prior to beginning work at an EPA facility, the recipient, or its employees or program participants, must complete either: A. A favorable fingerprint check for recipients(and their employees or program participants)who require six (6) months or less of unescorted physical access to EPA facilities; or B. A favorable background investigation and fingerprint check for recipients (and their employees or program participants)who require more than six (6) months of unescorted physical access to EPA facilities. Recipients, their employees, or program participants may not be permitted access to EPA facilities until meeting these requirements. Recipients may initiate the appropriate check through the following link: haps./cdx.epa.gov Failure of a recipient, their employees, or program participants to receive a favorable fingerprint or background check,whichever is applicable, shall result in the termination of the recipient, the employees, or program participants from continued enrollment in the program. F. Quality Assurance Quality Management Plan (QMP) In accordance with 2 CFR 1500.11, the recipient shall continue to implement and adhere to the Quality Management Plan (QMP) submitted to EPA. The QMP should be updated annually or as necessary based on the EPA QA/R-2. EPA Requirements for Qualitv Management Plans. This quality assurance requirement applies to all grants, cooperative agreements, contracts and interagency agreements that involve the use of environmental data. If not included under the approved QMP, a stand-alone QAPP is required for those projects/activities that result in the collection, production and/or use of environmental information, metrics or data. The recipient agrees to ensure that an approved site specific QAPP is completed for each project. No environmental data collection, production, or use may occur until the QAPP is reviewed and approved by the EPA Project Officer and Quality Assurance Regional Manager or through authorized delegation under an EPA approved recipient QMP based on procedures documented in the QMP. A copy of the approved QAPPs must be retained with the recipient's official records for this Agreement. Quality Assurance Proiect Plan (QAPP) In accordance with 2 CFR 1500.11, the recipient must develop and implement quality assurance and quality control procedures, specifications and documentation that are sufficient to produce data of adequate quality to meet project objectives. Recipients implementing environmental programs within the scope of the assistance agreement must submit to the EPA Project Officer an approvable Quality Assurance Project Plan (QAPP) at least 30 days prior to the initiating of data collection or data compilation. The Quality Assurance Project Plan (QAPP) is the document that provides comprehensive details about the quality assurance, quality control, and technical activities that must be implemented to ensure that project objectives are met. Environmental programs include direct measurements or data generation, environmental modeling, compilation of date from literature or electronic media, and data supporting the design, construction, and operation of environmental technology. The QAPP should be prepared in accordance with EPA QA/R-5: EPA Requirements for Quality_ Assurance Proiect Plans. No environmental data collection or data compilation may occur until the QAPP is approved by the EPA Project Officer and Quality Assurance Regional Manager. When the recipient is delegating the responsibility for an environmental data collection or data compilation activity to another organization, the EPA Regional Quality Assurance Manager may allow the recipient to review and approve that organization's QAPP. Additional information on these requirements can be found at the EPA Office of Grants and Debarment Web Site: httr)s://www epa gov/grants/implementation-quality-assurance-requirements-organizations-recei ymg-epa-financial G. Use of Logos If the EPA logo is appearing along with logos from other participating entities on websites, outreach materials, or reports, it must not be prominently displayed to imply that any of the recipient or subrecipient's activities are being conducted by the EPA. Instead, the EPA logo should be accompanied with a statement indicating that the Virginia Department of Environmental Quality received financial support from the EPA under an Assistance Agreement. More information is available at: httos://www.er)a.gov_/stviebook)using-epa-seal-and-logo#poli9Y H. DURCADURC The recipient agrees to not initiate any life sciences research involving agents and toxins identified in Section 6.2.1 of the United States Government Policy for Institutional Oversight of Life Sciences Dual Use Research of Concern (iOURC Policy)until appropriate review and clearance by the recipient institution's Institutional Review Entity (IRE). The recipient also agrees to temporarily suspend life sciences research in the event that, during the course of the research project, the IRE determines that the life sciences research meets the definition of DURC in the iDURC Policy, and the recipient agrees to notify the EPA Institutional Contact for Dual Use Research (ICDUR) (DURC@epa.gov)of the institution's determination. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of February 2022. No. 42278-020722. AN ORDINANCE to unappropriate funding from the Virginia Department of Transportation for the Roanoke River Greenway—Barnhardt Creek Bridge, amending and reordaining certain sections of the 2022-2023 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from Federal Grant Funds 08-530-9256-9007 $ (71,513) Revenues Roanoke River Greenway— Barnhardt Creek Bridge 08-530-9256-9256 (71,513) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 04 City Clerk. _- CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 7, 2022 Subject: Unappropriate Virginia Department of Transportation RSTP Funds for the Roanoke River Greenway Barnhardt Creek Bridge Crossing. Background: In September 2018, the Virginia Department of Transportation (VDOT) and Roanoke Valley Transportation Planning Organization (TPO) awarded a grant in the amount of $897,770 for the construction of the Barnhardt Creek Bridge project. This project was entirely funded through the Regional Surface Transportation Program (RSTP) with the City providing no local match. The City Engineering Division completed the project in July 2021 . Considerations: Expenses for the project included $788,815.39 of construction & engineering fees and $37,441 .99 of VDOT administration fees for a total $826,257.38. As such there is a surplus of $71 ,512.62. In accordance with TPO administrative procedure 5.2 surplus funds allocated to a project that has been completed shall be returned to the TPO's balance entry account. Surplus funds for this project need to be unappropriated. Recommended Action: Authorize the Director of Finance to de-appropriate $71 ,512.62 of federal funds in expenditure account 08-530-9256-9002, Roanoke River Greenway - Barnhardt Creek Bridge, and reduce the revenue estimate by the same amount. ---- - --- -------------- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager Amelia C. Merchant, Director of Finance Mark Jamison, P.E., Director of Public Works Luke Pugh, P.E., City Engineer 411� IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of February 2022. No. 42279-020722. A RESOLUTION readopting an Emergency Operations Plan for the City of Roanoke. WHEREAS, this Council is concerned about the health, safety, and well-being of its citizens and desires that the best possible emergency services be made available to them; WHEREAS, the Commonwealth of Virginia Emergency Services and Disaster Law of 1973, Chapter 3.2 of Title 44 of the Code of Virginia (1950), as amended, requires that each city and county in the Commonwealth maintain an Emergency Operations Plan which addresses its planned response to emergency situations; WHEREAS, such an Emergency Operations Plan was developed by City staff in coordination with the Virginia Department of Emergency Services, and City Council, by Resolution Nos. 35688-121701 and 40453-030716, previously authorized the adoption and readoption of an Emergency Operations Plan; and WHEREAS, the Emergency Operations Plan has been again revised and updated and State law requires the readoption of emergency operations plans every four years; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council does hereby adopt the revised Emergency Operations Plan for the City of Roanoke in accordance with the recommendation contained in the City Council Agenda Report dated February 7, 2022. ATTEST: City Clerk. --- - CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 7, 2022 Subject: Adoption of the Emergency Operations Plan for the City of Roanoke Background: The Code of Virginia (§44-146.19) requires that each locality review and readopt its Emergency Operations Plan (EOP) every four years. The EOP is a document that plans the City's response to emergency situations and is required to define the relationships between all local agencies during emergencies and establishes a chain of command for the operation of the City's emergency management team. A briefing on the EOP update was presented to Council on January 18, 2022. Considerations: City Council action is required to approve and adopt the City's Emergency Operations Plan. Recommended Action: Adopt the attached Resolution to approve and adopt the City's Emergency Operations Plan. ----- ------- ---------- Robert S. C well, Jr., City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager for Operations H. David Hoback, Chief of Fire-EMS Trevor W. Shannon, Emergency Management Coordinator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of February 2022. No. 42280-020722. AN ORDINANCE providing for the acquisition of real property identified as 1903 Meadowbrook Road, N.W., Tax Map No. 6140707, needed by the City in connection with a floodplain mitigation project; authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager or his designee to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City wants and needs certain real property rights identified as 1903 Meadowbrook Road, N.W., Tax Map No. 6140707, to include fee simple acquisition, and such other real property interests as needed, via the City of Roanoke Floodplain Mitigation Project, as set forth in the City Council Agenda Report dated February 7, 2022. Such acquisition will be funded through funds made available to the City through the Federal Emergency Management Agency's (FEMA) Hazard Mitigation Grant Program and Flood Mitigation Assistance (FMA) grant administered by the Virginia Department of Emergency Management made available to the City. The proper City officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property interests and appropriate ancillary rights with respect to the real property parcel referred to in the above-mentioned City Council Agenda Report. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager or his designee is authorized to execute appropriate acquisition documents for the above mentioned parcel for such consideration as deemed appropriate for the necessary interests, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available for these purposes, without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form by the City Attorney, the Director of Finance is authorized to pay the respective consideration to the owners of the real property interest conveyed, certified by the City Attorney to be entitled to same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 7, 2022 Subject: City of Roanoke Floodplain Mitigation Project - Authorization of the Acquisition of Real Property in Fee Simple for 1903 Meadowbrook Road Background: On October 21 , 2019, by Resolution number 41593-102119, City Council authorized submitting several applications to FEMA, through the Virginia Department of Emergency Management (VDEM). On June 7, 2021 , by Resolution number 42065-060721 , City Council accepted Hazard Mitigation Assistance Program Funds to acquire and demolish the property at 1903 Meadowbrook Road, which is prone to flooding. The property Tax ID is 6140707. The City of Roanoke Floodplain Mitigation Project will consist of the acquisition and demolition of the residential structure in the FEMA floodplain. The property will be converted to open space in perpetuity. The federal share is 100%. Considerations: City Council action is necessary to authorize the acquisition of real property rights. The property that would be acquired under the FEMA Hazard Mitigation Grant Fund is: Tax Map Address Owner Required Property Rights 6140707 1903 Meadowbrook Leon T. and Ginger Fee Simple Acquisition Road NW M. McGhee Recommended Action: Authorize the acquisition of property rights, including but not limited to the specific property rights identified in this City Council Agenda Report, by negotiation and execution of the appropriate acquisition documents by the City Manager, such documents to be approved as to form by the City Attorney. Robert S. Cowell, ,Jr. City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager Amelia C. Merchant, Director of Finance Mark Jamison, P.E., Director of Public Works Ian Shaw, P.E., AICP, Stormwater Division Manager Leigh Anne Weitzenfeld, MNR, Water Quality Administrator 2 Ji L: a �-aft i M ah b i . • � 7af. 4 : -00 AMM . T t t i fi � � F s x s 1 sir, , `P ROANOKE Roanoke, Virginia Strategic Plan — Star City Strong 2022-2023 Adopted February 22, 2022 a DRAFT Roanoke City Council 2022 s s N g Roanoke City Council Mayor Sherman Lea, Vice-Mayor Trish White-Boyd, Bill Bestpitch,Joe Cobb, Stephanie Moon-Reynolds, Robert Jeffrey, Vivian Sanchez-Jones Seven-time All-America City Winner! 10 1952 11979 11982 11988 11996 12012 12017 .t •1MZ i !et i� ifaint 0 it1 Mayor Sherman P. Lea, Sr. As Mayor of the first city inducted into the All-America City Hall of Fame and a seven time All-America City it is my pleasure to serve alongside a Council and City Administration that recognizes the importance of thinking strategically and acting on priorities. This plan captures the Council's strategic priorities and defines the outcomes we seek to achieve on behalf of the citizens. The Strategic Plan, our City's comprehensive plan, related specific purpose or place-based plans, and our annual budget represent what it is we as a City do and why we do it. It is through these efforts we work to ensure we continue to have a City offering the best opportunity for the most people—in short,that it remains a great day in Roanoke! I encourage you to read this document to better understand our Vision for the community,how we plan on getting there,and how you can measure our progress. City Manager Bob Cowell,Jr. It is my honor to serve the Mayor and Council and on their behalf, the ,. community,to lead an organization that works every day to deliver the services demanded and to offer opportunity to each and every resident and business of Roanoke. This plan provides the Vision established by Council and the steps necessary to realize that Vision. This plan also provides how we as an organization will conduct our business and sets the stage for the annual budget and capital improvements program. With the leadership of the Mayor and Council, we continue to make progress as a City - routinely recognized as one of the best places in America to live, operate a business, secure an education, or visit. a I encourage you to review what follows and join us in keeping Roanoke a wonderful place for all that call it home. 2 TABLE OF CONTENTS Purpose of Strategic Planning................................... Strategic Planning Process.............................................................. CommunityProfile.....................................................................................................................................7 Vision and Strategic Areas of Importance......................................................................... Education...................................................................... Overview Path to Results Targeted Actions Performance Measures Community Safety....................................................... Overview Path to Results Targeted Actions Performance Measures HumanServices.........................................................................................................................................14 Overview Path to Results Targeted Actions Performance Measures Infrastructure.................................................. Overview Path to Results Targeted Actions Performance Measures Good Government....................... Overview 3 Path to Results Targeted Actions Performance Measures Livability.....................................................................................................................................................20 Overview Path to Results Targeted Actions Performance Measures Economy .....................................................22 Overview Path to Results Targeted Actions Performance Measures Organizational Response................................................................ .........................................................24 . t r Y r r I rr r r i U 1 li SII �p 4 ' h lit, r u 4 Purpose of Strategic Planning A strategic plan should serve as the physical product of strategic thinking — that is, delineation of a community vision and the strategies and actions that will be necessary to progress toward that vision. The Council,City Government and community should ideally evaluate every opportunity or challenge that presents itself against this vision and its associated strategies to best determine how to allocate their time, money, and other resources—all of which are limited. The Strategic Plan is a companion to the City's Comprehensive Plan which represents how the City will physically change over time. ideally evaluate every Together, the Strategic Plan and the Comprehensive Plan provide a firm opportunity or challenge foundation upon which to build more detailed neighborhood and special that presents itself against purpose plans, the annual budget, the multi-year capital improvements this vision and its associated program, regulations and ordnances, and other associated public policy strategies to best and implementation documents and initiatives. determine how to allocate their time, money and other Ideally one should be able to review this document and gain a firm resources... understanding of where the City intends to go, and generally how it proposes to get there,as well as gain insight into how progress along the way is intended to be measured. Strategic Planning Process This document represents an update to the previously adopted Strategic Plan adopted in February of 2021 —prompted by the continued need to address recovery from COVID-19 and the intentional advancement of equity and well-being within the communitiy. The City has engaged in strategic thinking for many years. Much of what is included in this plan has for a number of years, been included in the annual budget and other policy documents. The process used in the development of this plan was an enhancement to that used in crafting the previous version. This update was built upon the framework of: • Listen • Learn • Discuss • Present • Act The first step in this process was listening to the community regarding the City's seven priorities, the strategies used to progress on those priorities and the outcomes that are sought. This was achieved through virtual conversations involving focus groups led by Council. These focus groups complemented the earlier virtual conversations led by Council. The virtual conversations were accompanied by key stakeholder interviews. Interviews were conducted with key stakeholders regarding the priorities and the strategies currently used to advance on the priorities. Finally, this was all further complemented by a broad discussion of the community's response to and recovery from COVID via the Star City Strong Recovery and Resiliency Advisory Panel. 5 The second step was learning from the community and the staff about each of the seven priorities,the strategies used to progress on those priorities and the outcomes that have been achieved. This occurred during the most recent Council Strategic Plan retreat. This step included presentation of information, studies, briefings, etc. by senior City staff and other content experts. The third step in this process was the Council discussing what they heard and learned regarding each of the seven priorities,the strategies used to progress on the priorities and the outcomes that have been achieved and/or are sought. This was done at the most recent Council Strategic Plan retreat. The fourth step proposed in this process was presenting the draft strategic plan and items that warrant further development. For example, implementation of the various initiatives and programs supported by ARPA funding and other state and federal funding. As the work on these progress they will be incorporated into further discussions with Council and where appropriate into the development of annual budgets or policy documents. The final step proposed in this process is qqtna upon any revisions in priorities and strategies. Some of this action may come about as a result of a working group's efforts along the way,while the majority will come about via formal adoption of a revised Strategic Plan and the proposal and adoption of the FY23 budget. Much of the groundwork for this step was set at the most recent Council Budget Planning Retreat held prior to the kick-off of the annual budget process and will be concluded upon adoption of the FY23 and FY24 budgets. This process has been designed to be responsive to the discussion held by Council in the adoption of the FY22 budget;timely and meaningful - bridging the political call for action and the necessary bureaucratic work of devising legislation and formulating budgets. This intentional process is necessary both to better the chances that quality and sustainable strategies are the result and also in response to the continued economic uncertainty associated with COVID-19. The Council will review the Strategic Plan on an annual basis, making adjustments as appropriate, following a process similar to that used in the creation of previous plans. Additionally, City Management will provide the Council with regular progress reports on the Plan and a performance measure report annually. 6 Community Profile The City of Roanoke is a mid-size independent city with a population of approximately 100,000 located within a region with a population of approximately 350,000. The Roanoke region is located within the south-western portion of the Commonwealth of Virginia with the City of Roanoke as the largest city west of the State Capitol of Richmond. Roanoke serves as the region's education, medical, shopping, and cultural hub anchoring Virginia's Blue Ridge. Built upon success of the growth in the rail industry, Roanoke grew very rapidly in the 19th and early 20th centuries. After a period of economic challenges Roanoke is experiencing a rennaisance built upon the strengths of medical research and care, technology, and advanced manufacturing. Recent economic growth,a vibrant downtown, unparalleled outdoor amenities and numeorus arts and cultural offerings have led Roanoke to national recognition. F Estimate (2020)— 100,011 e—38.5 with 7% under 5 years of age and 16% age 65 and older Race — 62% of the current population is White alone, 29% Black or African descent alone, and 6.3% Hispanic or Latino Households and Income—There are 41,740 households in Roanoke with 47,011 housing units with a median value of$135,100. 52%of the homes in Roanoke are owner-occupied. 2020 Median income is$44,230 with 21%of the population living in poverty. 86%of the adults in Roanoke are high school graduates or higher Industry & Business - there are 3,132 business establsihments in Roanoke employing 68,842 with a total annual payroll of$3 billion. Health care and social assistance is the lagest employment sector in Roanoke accounting for more than 12,000 jobs. There are currently more than 100,000 students pursuing degrees at 25 colleges and universities located wihtin the Roanoke region a of the�Iv nt Citize',OF r 04 \, 7 Roanoke Community Vision The City of Roanoke is a safe, caring and economically vibrant community in which all have equitable opportunities to live, learn,work, play and prosper A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge Strategic Areas of Importance This vision is pursued by focusing on seven areas of strategic importance Education Community Safety Human Services Infrastructure Good Government Livability Economy a 8 The City Council expects that as a City we will act on each of the strategic priorities grounded in the following: Equity—All, regardless of location, race, sexual orientation, gender identity, or ability will have access to equal opportunity for successful outcomes Community Engagement& Inclusion—Intentional involvement of citizenry in the direction and actions of their government Well-Being—Physical and social environment that promotes healthy outcomes for all residents regardless of their location Creativity—innovation in programming and addressing opportunities and confronting challenges 6 h 1 i e 9 Education ISSUE v a r ran EDUCATION c� Q �'■ i �4, . CULTURAL SCHOOL c� Q FAMILY ASSISTANCE pCc o ACCESS TMPR4GRAMS � c� �"�=INFUR ')CHOOL MiTicai REAaING z ISSUE o A BIL ITY LITERACY PROGRAMS= C SCHOOL �`—i tFr. BOOKS sem, CULTURAL° K CM a1AJ a Q W � c. 3 Z W - J ■ Foster an environment for lifelong learning which encompasses cradle to career and beyond through shared services and community involvement Path to Results We will join our community in ensuring access to educational opportunities through the course of each individual's life. We seek to help develop successful students and productive and educated adults, prepared to succeed to full extent of their abilities. Early Learning and School Readiness — we will invest time, money and resources in preparing children to read proficiently by the end of the third grade. Preparation for Post High-School Success — we will work with the community to identify and support programs and initiatives that equip students to succeed beyond high school, whether their path leads them to college, a trade or vocation, or community service. Support of K-12 Educational Program — we will invest time, money, and resources in ensuring Roanoke City Public Schools are able to provide the facilities,curriculum, and teachers, necessary to deliver quality educational programs. 10 Adult Learning—we will invest time, money,and resources in opportunities for adults to continue to learn to enhance skills, broaden their general knowledge or further their creativity. Targeted Actions Continue to support RCPS "Equity in Action" efforts and investments Enhanced youth career exploration and skills development Continued expansion and enhancement of library facilities and programs Implementation of Better Jobs Pathway Initiatives Indicators We will determine success by: Improving PALS Scores; Securing and Maintaining Accreditation for all public schools; Improving Graduation Rates; Improving Student Learning Outcomes; Increased Adult Learning Opportunities; Workforce Participation Rate, Percentage of residents with post-High-School Education/Certification. i F 11 Community Safety i 8 AN 0 t Foster a community where citizens feel safe and they and their property are safe in their homes, businesses and neighborhoods Path to Results We will ensure that our community comes together to plan for and to the extent practical, prevent harm from man-made and natural risks. We will take steps to ensure our homes, businesses, public places, streets, and neighborhoods are safe and desirable places to live, work and play. Together we will ensure that when a response is necessary it is done in as efficient,fair, and appropriate manner as practical. Prevention—We will invest the time, money and resources necessary to ensure that to the extent practical harm to property or persons is prevented through the use of programs, education, and code and law enforcement and addressing underlying causes including poverty, trauma, and inequity. Responsiveness — We will maintain the equipment and personnel necessary to meet or exceed established national standards related to response time for public safety and that our resources and services will be delivered in an equitable and just manner. Communication & Engagement — We will invest the time, money and resources necessary to ensure the ability to reliably communicate to and engage with the general public, between staff locally and throughout the region during routine business operations and times of emergency response. Quality of Standards and Laws — We will ensure that our codes, practices and policies are consistent with recognized best practices and are legally sound 12 Targeted Actions Public Safety Reforms—MARCUS Alert, Use of Force Policies, etc. Continued response to gun violence Enhanced response to substance use disorder Continued Enhancement of Fire-EMS facilities and services Indicators We will determine success by: Accreditation by recognized national or regional organizations will be secured and maintained by departments/divisions engaged in delivery of public safety services; ISO ratings of the highest level will be secured and maintained by the departments/divisions engaged in delivery of public safety services; Public Safety services will consistently be evaluated as "good" or better by customer surveys conducted by the City on a periodic basis, Crime statistics will be actively monitored and reported and demonstrable improvements in all areas over time will be secured. i Lo �M m 1 1 • f s I 13 Human Services x Foster a caring community that uses an equitable, regional and collaborative approach to encourage preventative measures, intervention services, and self-sufficiency while providing a social safety net for citizens Path to Results We will unite public and private institutions as a caring and compassionate community assisting individuals and families to achieve self-sufficiency and live healthy lives. We maintain a commitment of focusing on prevention and the provision of information and where necessary and when appropriate in the delivery of compassionate services grounded in fairness, equity, and accountability Prevention — We will invest the time, money and resources necessary to prevent poverty, promote self-sufficiency, promote positive youth development, and promote healthy and safe neighborhoods. Intervention When appropriate and necessary we will intervene in situations through early identification of need, using a holistic approach that involves the family, support the deinstitutionalization of individuals—integrating citizens back into society. Caring Community — Through direct involvement with those impacted we will foster positive relationships and empower them to succeed to the best of their abilities and circumstances. 14 Accessibility to Services — We will ensure those who live in our community are aware of the resources available to them and will ensure our services are delivered in an efficient and effective manner. Targeted Actions Support of COVID recovery for individuals, households, and non-profit social service providers Enhanced focus on addressing social determinants associated with disparities in health outcomes Expanded mental health services Implementation of eviction avoidance and affordable housing initiatives and programs Continued enhancement of homeless services and supportive housing initiatives and programs Indicators We will determine success by: Demonstrated compliance with all applicable laws and regulations that govern the delivery of health and human services; Human services will consistently be evaluated as "good" or better by customer surveys conducted by the City on a periodic basis, Improved demographic and socio-economic trends such as rates of poverty, number of homeless, service recipients, deaths due to overdose, etc. v „r c + iMOR—— 15 Infrastructure AM AarWU f f r d w wa • ii11 ,t e IGS Maintain and build quality infrastructure that supports healthy residential neighborhoods,successful commercial areas, and accessible public facilities and amenities Path to Results We will work to ensure the facilities, equipment, materials, and services that are necessary to meet the communication, mobility, life-safety, recreation, and basic needs of our individuals, families, businesses, and visitors are provided and maintained in a manner that contributes positively to safety, livability, and economic advancement Environment—We will work locally and regionally to ensure the quality and sustainability of our natural resources and features with a particular emphasis on clean air and clean water. Buildings, Parks and Greenways—We will work locally and regionally to deliver buildings, parks and greenways that are functional, accessible, and sustainable, and that can be operated in an efficient manner. Transportation — We will ensure our transportation network enables a full-range of mobility options that are delivered, maintained and operated in an efficient manner. Equipment and Vehicles—We will ensure that the equipment and vehicles we use to deliver our services are safe and well-maintained and procured and operated in an efficient manner. Technology—We will ensure that the technology we use to deliver services and to communicate to and engage with our community is functional and reliable, and is procured and operated in an efficient manner supporting businesses processes and community needs. Targeted Actions 16 Design and community engagement in preparation for Wasena/Main Street Bridge replacement Increased investment in street and sidewalk maintenance Completion of final gap in the Roanoke River Greenway Update of City Sustainability Plan Indicators We will determine success by: Demonstrated compliance with all applicable laws and regulations that govern infrastructure assets and natural features; Infrastructure-related items/services will consistently be evaluated as "good" or better by customer surveys conducted by the City on a periodic basis, Accreditation by recognized national or regional organizations will be secured and maintained by departments/divisions engaged in delivery of infrastructure services, r 17 Good Government COAM)A .ta:t reit �2 "MM., Provide exceptional and competitive government services that are collaborative, transparent, responsive, and innovative Path to Results We will,on behalf of our citizens,provide top-quality services and programs that are cost-competitive and responsive, efficient, collaborative, and transparent. We will build a culture around honesty, respect, responsibility,teamwork, diversity and inclusion that address the challenges and opportunities of the 21" Century Effective Leadership —Through collaborative and visionary leadership we will set clear direction and high expectations for Roanoke based upon Council priorities. We will emphasize strategic vision, responsiveness, results,accountability,and adherence to clear values in the delivery of our services. High-Performing Employees — Our employees understand how their actions contribute to the City's vision and strategies and are committed emotionally and intellectually, and motivated to provide the best service they are able. Our organization provides the clear direction, resources, and opportunities for our employees to excel in what they do. Efficient and Effective Operations — We acknowledge we are stewards of the public's resources and therefore seek to deliver community services in a cost-competitive manner requiring the least amount of time and effort necessary. We will seek partnerships, relentlessly and continuously 18 pursue service improvements and efficiencies, and strive to implement best practices on behalf of our community. Responsible Financial Management — We will ensure sound management of revenues, expenditures, assets, in a strategic, coordinated and deliberate manner aligned with generally accepted and best practices, Council priorities, and the needs of the community. Valued, Engaged & Informed Community — We believe a successful City values an active and engaged citizenry in the conduct of its government. We will ensure community members are informed and offered opportunities for engagement as policies and actions are formulated and services are delivered. Targeted Actions Enhanced Employee Compensation Complete Restoration of public services impacted by COVID-19 Continued adaptation of Budgeting for Outcomes to Budgeting for Equitable and Empowering Outcomes Advance efforts of Equity and Empowerment Advisory Board Enhanced Capital Improvements Programming and Reporting Implementation of ARPA initiatives and programs We will determine success by: Demonstrated compliance with all applicable laws, regulations, and policies that govern financial management; Overall City governance will consistently be evaluated as "good"or better by customer surveys conducted by the City on a periodic basis; Recognition by national or regional organizations secured and maintained for application of innovative approaches and best practices; Improved employee satisfaction and retention/advancement, Increased utilization of engagement opportunities by residents and businesses. -+uaao ae ka>noae:u wscandu a un ..�►� # rPECIALISTA 'OANOKE ISOi ` DE APOYO / '1 . � ! . � � , L PROGRAMA DEL- ��,� � • UUVV a oficina de Participacion y �munitaria dei Gestor Municipal to buscando un candidato m in ua aro realizar actividades alcance a la comunidad 3 spa"a r 19 Livability e Willa ROANOKE pvp 2ECRER710N LB.Fishburn Parkway 21 I'll III Enhance Roanoke's exceptional vitality as an attractive, diverse, culturally inclusive, vibrant and active city in which to live, learn, work and play Path to Results We will collaborate with others in our region to ensure Roanoke retains a quality social, built and natural environment making it a vibrant place to live, learn,work, play and visit. We will ensure Roanoke remains a desirable place to invest in, whether as a homeowner, business owner, client, or tourist Attractive Community—Together with the community,we will work to foster pride in home and business ownership working to ensure our neighborhoods, business corridors, and districts remain safe, clean, diverse, and attractive, and encourage continued pride and investment. Accessible and Inclusive Community-We will ensure that public transportation, bicycle facilities, and pedestrian ways are convenient and safe, and provide mobility options and ease of connection between our neighborhoods,with our public spaces and throughout the region. Quality Amenities — We will collaborate with others to provide activities, facilities, and exhibits that encourage active living and foster cultural awareness. We will ensure the protection of unique community assets and natural resources found within our City. Targeted Actions Implementation of Comprehensive Plan 20 Implementation of Parks and Recreation Master Plan Advancement on various initiatives—Compassionate City, Human Rights Diversity Index, Age- Friendly Community, Youth Services, etc. Indicators We will determine success by: City's desirability as a place to live, operate a business, or visit will consistently be evaluated as "good"or better by customer surveys conducted by the City on a periodic basis; Recognition by national or regional organizations, secured and maintained for application of innovative approaches and best practices, Increases in population, number of visitors, home ownership, home value, and participation in events. 4 fOU ARF 4 21 Economy Roanoke F N I Me! . vates ■ Inno Cultivate a thriving business environment and innovative workforce opportunities to ensure the prosperity of our community, recognizing our role in both the regional and global economies Path to Results We will collaborate with others in the region and State to ensure the continued economic vitality of Roanoke and its place as the region's center of economic activity. We will emphasize the development of individual's skills and abilities,development of unique economic assets,the promotion of economic assets that afford us a competitive advantage and the development of business opportunities Workforce Development—Together with others in the community,we will ensure our workforce is prepared to productively contribute to the local economy and better the lives of themselves and their families. We will seek to attract and retain talent, expand employment opportunities, raise awareness of job and business opportunities, and attract higher-wage opportunities to Roanoke. Asset Development—Together with others in the community,we will build upon existing natural, cultural, structural, and leadership strengths creating an economic environment that capitalizes upon our uniqueness and creates opportunity for the generation of wealth —personal, business, and community. Business Development—We will collaborate with others throughout the region to make Roanoke as attractive as possible for investment by individuals and business by ensuring regulatory and business processes are responsive, regional partnerships are fully embraced, strategic use of business incentives, and maintenance of a responsible tax structure. We will continue to ensure Roanoke remains a vibrant and attractive portion of Virginia's Blue Ridge for visitors and guests. Asset Promotion —We will collaborate with others throughout the region to curate and nurture an authentic and representative brand for Roanoke and the region, and will ensure access to 22 trusted and reliable information about the benefits of living, visiting, and doing business in Roanoke. Economic Inclusion — We will remove barriers and pursue opportunities to ensure every individual, family and business in our community have equitable opportunities for economic success. Targeted Actions Support COVID-related economic recovery Advance on Target Neighborhood initiatives Advance on Gainsboro: A New Way Forward initiatives Advance on economic inclusion initiatives Enhance regional outdoor assets Complete Economic Strategic Plan Indicators We will determine success by: Increases in tax revenue, number of jobs, occupancy rates, number of visitors, and decreases in poverty and unemployment rates. AMPZQ CALUNGALL i i R THE REGIONAL ACCELERATOR V� I.- n Z � • N The Nth Annual G AL'V'TIYA ` _z ` D ... 23 Organizational Response The City Government will respond to each of the priorities,take action and deliver services aligned with the following core values: Integrity and Honesty Diversity and Inclusion Respect for Others Listening and Communication Continuous Improvement Accountability Organizational Framework Pursue long-term high-impact regional change—make the Roanoke region the premier place to locate, stay and visit Build strength from within—enable the success of residents,families, and businesses regardless of their physical location within the City Strategies Prioritize—time, money, and attention Take Strategic Action—everything should progress toward objectives Seek and Enhance Collaborative Partnerships—we cannot and should not do this alone Innovate—new ideas, new approaches, new partners Empower Organization—free up talent,time, money, and resources As an organization, we will do this within a culture where all employees are leaders oriented toward results and positive outcomes, where organization and community assets meet or exceed recognized standards and where the services provided are recognized as "best in class". As departments,we take action and deliver our services guided by our Departmental Service Plans and secure the necessary resources by budgeting for the intended outcomes. As individuals, we perform in accordance with our personal development and operational goals established annually. 24 w f w z ryg , I n <� q; gg x i W. OF R�� :t ROANOKE � 1 25 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk February 9, 2022 Jennifer Oakes 1510 Williamson Road, N. E. Roanoke, Virginia 24012 Dear Ms. Oakes: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 7, 2022, you were appointed as the City representative to the Local Office on Aging Advisory Board for a one-year term of office, commencing March 1, 2022 and ending February 28, 2023. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as the City representative to the Local Office on Aging Advisory Board. Sincerely, C4 Cecelia F. McCoy, CMC City Clerk Enclosures PC: Ron Boyd, Chief Executive Officer, Local Office on Aging, P. O. Box 14205, Roanoke, Virginia 24038, with application COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of February 2022, JENNIFER OAKES was appointed as the City representative to the Local Office on Aging Advisory Board for a one-year term of office, commencing March 1, 2022 and ending February 28, 2023. Given under my hand and the Seal of the City of Roanoke this eighth day of February 2022. t�1 q� _.C4j� City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk February 9, 2022 Jared Rigby 2106 Berkley Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Rigby: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 7, 2022 you were reappointed as a member of the Parks and Recreation Advisory Board for a three-year term of office ending March 31, 2025. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member of the Parks and Recreation Advisory Board. Sincerely, J-. Cecelia F. McCoy, CMC City Clerk Enclosures PC: Nicole Ashby, Secretary, Parks and Recreation Advisory Board COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of February 2022, JARED RIGBY was reappointed as a member of the Parks and Recreation Advisory Board for a three-year term of office ending March 31, 2025. Given under my hand and the Seal of the City of Roanoke this eighth day of February 2022. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk February 9, 2022 Luke W. Priddy 302 5th Street, S. W. Unit A Roanoke, Virginia 24016 Dear Mr. Priddy: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 7, 2022 you were reappointed as a member of the Parks and Recreation Advisory Board for a three-year term of office ending March 31, 2025. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member of the Parks and Recreation Advisory Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Nicole Ashby, Secretary, Parks and Recreation Advisory Board COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of February 2022, LUKE W. PRIDDY was reappointed as a member of the Parks and Recreation Advisory Board for a three-year term of office ending March 31, 2025. Given under my hand and the Seal of the City of Roanoke this eighth day of February 2022. City Clerk rb CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk February 9, 2022 Ralphel Lee 3816 Panorama Avenue, N. W., Apt. 4 Roanoke, Virginia 24017 Dear Mr. Lee: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 7, 2022 you were appointed to replace Pete Eshelman as a member of the Parks and Recreation Advisory Board for a three-year term of office commencing April 1, 2022 and ending March 31, 2025. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Parks and Recreation Advisory Board. Sincerely, V)t"r .�;cu.Q.t_�C J • Cecelia F. McCoy, CMC City Clerk Enclosures pc: Nicole Ashby, Secretary, Parks and Recreation Advisory Board COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of February 2022, RALPHEL LEE was appointed to replace Pete Eshelman as a member of the Parks and Recreation Advisory Board for a three-year term of office commencing April 1, 2022 and ending March 31, 2025. Given under my hand and the Seal of the City of Roanoke this eighth day of February 2022. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk February 9, 2022 Tim Pohlad-Thomas 303 Koogler Drive, N. W. Roanoke, Virginia 24017 Dear Mr. Pohlad-Thomas: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 7, 2022 you were appointed to replace William Modica as a member of the Parks and Recreation Advisory Board for a three-year term of office commencing April 1, 2022 and ending March 31, 2025. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Parks and Recreation Advisory Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Nicole Ashby, Secretary, Parks and Recreation Advisory Board COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of February 2022, TIM POHLAD-THOMAS was appointed to replace William Modica as a member of the Parks and Recreation Advisory Board for a three-year term of office commencing April 1, 2022 and ending March 31, 2025. Given under my hand and the Seal of the City of Roanoke this eighth day of February 2022. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk February 9, 2022 Donna Davis 1523 Grayson Avenue, N. W. Roanoke, Virginia 24017 Dear Ms. Davis: At a regular meeting of the Council of the City of Roanoke February 7, 2022, you were appointed as a member of the Roanoke Arts Commission to II the unexpired term of office of Tranay Wilson ending June 30, 2022. Enclosed Nrou will find a Certificate of our a ointment and an Oath or Affirmation of Office which must be administered by.the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Melissa Murray, Secretary, Roanoke Arts Commission, with application. COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of February 2022, DONNA DAVIS, was appointed as a member of the Roanoke Arts Commission to fill the unexpired term of office of Tranay Wilson ending June 30, 2022. Given under my hand and the Seal of the City of Roanoke this eighth day of February 2022. �e•Gc.Qc.4� �• City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk February 9, 2022 Rachel Hale 3625 Sunrise Avenue, N. E. Roanoke, Virginia 24012 Dear Ms. Hale: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 7, 2022, you were appointed as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of office of Brian Bennett ending September 30, 2022. Enclosed Fou will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of of the Roanoke City Courts Facility, 315 Church Roanoke, located on the third floor Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Roanoke Neighborhood Advocates. Sincerely, cz6dzNA' Cecelia F. McCoy, CMC City Clerk Enclosures COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of February 2022, RACHEL HALE was appointed as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of office of Brian Bennett ending September 30, 2022. Given under my hand and the Seal of the City of Roanoke this eighth day of February 2022. City Clerk CITY OF ROANOKE � OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk February 9, 2022 Karen Michalski-Karney 1754 Redwood Road Glade Hill, Virginia 24092 Dear Ms. Mich alski-Karney: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 7, 2022, you were appointed as a Commissioner of the Roanoke Redevelopment and Housing Authority to fill the unexpired term of office of R. Gail Burruss ending August 31, 2022. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered b the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve to the City of Roanoke as a Commissioner of the Roanoke Redevelopment and Housing Authority. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures c: Gillie Hendrickson, Secretary, Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N.W., Roanoke, Virginia 24017 w/application COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of February 2022, KAREN MICHALSKI-KARNEY was appointed as a Commissioner of the Roanoke Redevelopment and Housing Authority to fill the unexpired term of office of R. Gail Burruss ending August 31, 2022. Given under my hand and the Seal of the City of Roanoke this eighth day of February 2022. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCMCOY,CMC Deputy City Clerk City Clerk February 8, 2021 Manuel Dotson 730 Suburban Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Dotson: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 7, 2022, you were appointed to replace Chris Craft as a member (Citizen-at- Large) of the Towing Advisory Board for a term of office ending October 31, 2023. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Towing Advisory Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures c: Doug Barber, Assistant City Attorney COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of February 2022, MANUEL DOTSON was appointed to replace Chris Craft as a member (Citizen-at Large) of the Towing Advisory Board for a term of office ending October 31, 2023. Given under my hand and the Seal of the City of Roanoke this eighth day of February 2022. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk February 9, 2022 Tomas Reyes 1718 Rutrough Road, S. E., Apt. 12 Roanoke, Virginia Dear Mr. Reyes: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 7, 2022, you were appointed to replace Granger MacFarlane as the Roanoke City representative of Western Virginia's Regional Industrial Facility Authority for a four-year term of office ending February 3, 2026. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court_ of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as the Roanoke City representative of the Western Virginia's Regional Industrial Facility Authority. Sincerely, e,e� , Cecelia F. McCoy, CMC City Clerk Enclosures PC: Barry Thompson, Secretary, Western Virginia Regional Industrial Facility Authority, 311 South Pollard Street, Vinton, Virginia 24179 COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of February 2022, TOMAS REYES was appointed to replace Granger MacFarlane as the Roanoke City Alternate representative of Western Virginia's Regional Industrial Facility Authority for a four-year term of office ending February 3, 2026. Given under my hand and the Seal of the City of Roanoke this ninth day of February 2022. City Clerk CITY OF ROANOY OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk February 9, 2022 W. Brent Robertson Assistant City Manager for Community Development Roanoke, Virginia Dear Mr. Robertson: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 7, 2022, you were reappointed as the Roanoke City Alternate representative of Western Virginia's Regional Industrial Facility Authority for a four-year term of office ending February 3, 2026. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as the Roanoke City Alternate representative of the Western Virginia's Regional Industrial Facility Authority. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Barry Thompson, Secretary, Western Virginia Regional Industrial Facility Authority, 311 South Pollard Street, Vinton, Virginia 24179 COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of February 2022, W. BRENT ROBERTSON was reappointed as the Roanoke City Alternate representative of Western Virginia's Regional Industrial Facility Authority for a four-year term of office ending February 3, 2026. Given under my hand and the Seal of the City of Roanoke this ninth day of February 2022. ez4dt,�, J-1 qnb-6-4-r City Clerk