HomeMy WebLinkAboutCouncil Actions 05-02-22 MOON REYNOLDS
42340-050222
ROANOKE CITY COUNCIL
INFORMAL SESSION
MAY 25 2022
9:00 A.M.
CITY COUNCIL CHAMBER
215 CHURCH AVENUE, S. W.
AGENDA
The City of Roanoke is a safe, caring and economically vibrant community in
which to live, learn, work, play and prosper.
A vibrant urban center with strong neighborhoods set amongst the spectacular
beauty of Virginia's Blue Ridge.
Call to Order -- Roll Call — All Present.
Welcome. Mayor Sherman P. Lea, Sr.
NOTICE
Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays
at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through
Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed
captioning for the deaf or hard of hearing.
ITEMS FOR ACTION:
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(7-0)
1
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss the appointments of two Trustees to serve on the Roanoke
City School Board, for three-year terms, each, commencing July 1, 2022 and ending
June 30, 2025, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as
amended.
(7-0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS:
• FY 23 Budget Study - 30 minutes
Received and filed.
AT 11:57 A.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A
CLOSED MEETING; AND THEREAFTER RECONVENED AT 2:00 P.M., IN THE
COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING.
2
ROANOKE CITY COUNCIL
REGULAR SESSION
MAY 29 2022
2:00 P.M.
CITY COUNCIL CHAMBER
215 CHURCH AVENUE, S. W.
AGENDA
1 . Call to Order--Roll Call. All present.
The Invocation was delivered by The Reverend Alexander MacPhail,
Rector, Christ Episcopal Church, Roanoke.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Sherman P. Lea, Sr.
Welcome. Mayor Lea.
NOTICE:
Council meetings will be televised live and replayed on RVTV Channel 3 on
Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video
streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings
are offered with closed captioning for the deaf or hard of hearing.
ANNOUNCEMENTS:
The Council of the City of Roanoke is seeking applications for the following
current vacancies and/or upcoming expirations of terms of office:
Building and Fire Code Board of Appeals — one vacancy (Architect)
Board of Zoning Appeals— one vacancy
Roanoke Arts Commission — one vacancy
Roanoke Neighborhood Advocates —one vacancy
Roanoke Public Library Board —two vacancies
3
Virginia Western Community College Local Advisory Board —one vacancy
Visit Virginia's Blue Ridge — one vacancy
Access the City's homepage to complete an online application for the
abovementioned vacancies.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A proclamation declaring May 1 — 7, 2022 as Resilience Week.
Mayor Lea declared the week of May 1 — 7, 2022 as Resilience week and
presented the proclamation to Christine Gist, Prevention and Wellness
Specialist, Blue Ridge Behavioral Healthcare.
A proclamation declaring May 2022 as Mental Health Awareness Month.
Mayor Lea declared May 2022 as Mental Health Awareness Month and
presented the proclamation to Angelia Vernon, Director, Human Resources.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council,
as he may deem appropriate.
Crystal Bolton, 2705 Longview Avenue, S. W., appeared before the Council
and spoke with regard to intrusive behavior downtown and lack of police
presence downtown.
4. CONSENT AGENDA:
(APPROVED 7-0)
All matters listed under the Consent Agenda are considered to be routine by the
Members of City Council and will be enacted by one motion. There will be no
separate discussion of the items. If discussion is desired, the item will be
removed from the Consent Agenda and considered separately.
C-1 Minutes of the regular meetings of City Council held on Monday, March 7,
2022 and Monday, March 21, 2022.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C-2 A communication from the City Clerk advising of the resignation of
Christopher Vail as a member of the Board of Zoning Appeals, effective
immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
4
C-3 Report of qualification of the Honorable Anita James Price as an Interim
Council Member of the Council of the City of Roanoke, Virginia, to fill the
nine-month term of office of Robert L. Jeffrey, Jr., ending December 31, 2022.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Transmittal of the Roanoke Valley Regional Cable Television Proposed
Fiscal Year 2022 - 2023 Budget. Scott Ramsburg, Cable Access Director,
Spokesperson. (Sponsored by the City Manager)
Adopted Resolution No. 42340-050222. (7-0)
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS:
• Gun Violence Prevention Framework - 15 minutes
• Language Access Plan - 20 minutes
Received and filed.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance of the FY2022 Four-For-Life Grant for training,
supplies or other appropriate items used for Emergency Medical
Services.
Adopted Resolution No. 42341-050222 and Budget Ordinance
No. 42342-050222. (6-0, Mayor Lea was not present when the
vote was recorded.)
2. Acceptance of the Virginia EMS Scholarship Program Funds from
the Virginia Office of Emergency Medical Services to support the
certification of Fire-EMS students.
Adopted Resolution No. 42343-050222 and Budget Ordinance
No. 42344-050222. (6-0, Mayor Lea was not present when the
vote was recorded.)
3. Appropriation of funds to implement and maintain an electronic
summons system for the Roanoke Police Department.
Adopted Budget Ordinance No. 42345-050222. (7-0)
5
4. De-appropriation of funds from the Virginia Utility Protection
Service, Inc., in connection with the Blue Hills E911NA811
Communication Center.
Adopted Budget Ordinance No. 42346-050222. (7-0)
5. Acquisition of real property rights for the Patterson Avenue
Pedestrian Improvements Project.
Adopted Ordinance No. 42347-050222. (7-0)
6. Execution of the Virginia Department of Transportation's
Programmatic Project Administration Agreement to permit
continuance of currently funded revenue sharing projects.
Adopted Resolution No. 42348-050222. (7-0)
COMMENTS OF CITY MANAGER.
The City Manager shared the following comments:
Liberty Trust Hotel Grand Opening
• Newest hotel in Downtown, Roanoke.
• Ribbon cutting scheduled for Friday, May 20.
Washington Park Basketball Court Dedication in honor of Ricky
Renell Wright
• Friday, May 6, at 4:00 p.m., at the Washington Park newly refurbished
basketball courts.
• Immediately following dedication, three on three basketball tournament,
weather permitting.
Credit Agencies Bond Ratings
• Reviews by the three credit rating agencies, all three rating agencies
affirmed the City's credit position and credit worthiness.
• Ratings help to secure debt in order to execute Capital Improvement
Projects at an affordable rate.
Rail Yard Dawqs Ice Hockey Team
• Rail Yard Dawgs to play Peoria Rivermen on May 2 and May 3 in the
division's championship.
• Best of five games and unfortunately, they have lost the first two games,
hope they will see victory.
• Certainly, wish them the best as they pursue for the first time ever the
President's Cup Award.
6
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. Adopted Resolution No. 42349-050222 appointing Mary F. Apel and
Joyce W. Watkins, as School Board Trustees of the Roanoke City
School Board for terms commencing July 1, 2022 and ending
June 30, 2025. (7-0)
11 . MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Price announced that the Annual Youth Summit
would be held on June 25, 2022 at the upper level of Washington
Park. Please contact Ms. Price for more information.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. See below.
CERTIFICATION OF CLOSED MEETING. (7-0)
Appointed Meg Smith to fill the unexpired term of office of Christopher Vail
as a member of the Board of Zoning Appeals ending December 31, 2023.
Reappointed Yvonne Johnson (Citizen-at—Large) as a member of the
Building and Fire Code Board of Appeals for a three-year term of office
commencing July 1, 2022 and ending June 30, 2025.
Appointed Captain David Morris (Police) to replace Battalion Chief Clarence
Turpin (Fire); and reappointed Marc Nelson (City Employee) for two-year
terms of office, each, commencing July 1, 2022 and ending June 30, 2024,
as members of the Board of Trustees, City of Roanoke Pension Plan.
Waived residency requirement for Captain Morris.
Reappointed David Jeavons as a member (Roanoke Regional Airport
Commission representative) of the Board of Trustees, City of Roanoke
Pension Plan for a four-year term of office commencing July 1, 2022 and
ending June 30, 2026.
7
Appointed Captain Deatria Muse (City Sheriff Designee) to replace The
Honorable Tim Allen as the City representative of the Court Community
Corrections Program Regional Community Criminal Justice Board for a
three-year term of office commencing July 1, 2022 and ending June 30,
2025.
Reappointed Mary L. Kegley (Fishburn Family Representative) and Whitney
Feldmann (Garden Club Representative) of the Mill Mountain Advisory
Board for three-year terms of office, each, commencing July 1, 2022 and
ending June 30, 2025.
Reappointed Gloria Manns (protected Class/Citizen at-Large) and
appointed Brian Haynesworth (City Employee) as members of the
Personnel and Employment Practices Commission for three-year terms of
office, each, commencing July 1, 2022 and ending June 30, 2025.
Reappointed Donna Davis and Betsy Whitney and appointed John
Cornthwait, Jr., as members of the Roanoke Arts Commission for three-
year terms of office, each, commencing July 1, 2022 and ending June 30,
2025.
Reappointed Jane Field as a member of the Roanoke Public Library Board
for a three-year term of office commencing July 1, 2022 and ending
June 30, 2025.
Reappointed William Hackworth as a member of Roanoke Valley Greenway
Commission for a three-year term of office commencing July 1, 2022 and
ending June 30, 2025.
Reappointed Steven Martin as a City representative of the Roanoke Valley
Juvenile Detention Center Commission for a four-year term of office
commencing July 1, 2022 and ending June 30, 2026.
Appointed Council Member Price to fill the unexpired term of office of
former Council Member Jeffrey as the Elected Official representative of the
Roanoke Valley Regional Cable Television Committee ending December 31,
2022.
Appointed Council Member Cobb to fill the unexpired term of office of
former Council Member Jeffrey as the Elected Official representative of the
Roanoke Valley Transportation Planning Organization ending December 31,
2022.
Appointed Lieutenant Christopher Ramey (law enforcement) to replace
Lieutenant James W. Price, Jr., as a member of the Towing Advisory Board
for a term of office ending October 31, 2024.
8
Reappointed John F. Francis, Jr., as a City representative of the Virginia
Western Community College Local Advisory Board for a four-year term of
office commencing July 1, 2022 and ending June 30, 2026.
Reappointed Annette Lewis and Stephen Lemon and appointed Malcolm
Quigley to replace Ssunny Shah as City representatives of the Visit
Virginia's Blue Ridge, Board of Directors for one-year terms of office, each,
commencing July 1, 2022 and ending June 30, 2023.
12. RECESS: 4:32 P.M.
THE COUNCIL MEETING WILL STAND IN RECESS UNTIL MONDAY, MAY 9 AT
2:00 P.M., IN THE COUNCIL CHAMBER, FOR THE ADOPTION OF THE CITY OF
ROANOKE RECOMMENDED FISCAL YEAR 2022 - 2023 BUDGET AND ANY
OTHER MEASURES DEEMED APPROPRIATE.
9
AOO� CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE;S.W.,SUITE 452
p, ROANOKE,VIRGINIA 24011-1594
TELEPHONE: (540)853-2444
FAX: (540)853-1145
SHERMAN P.LEA,SR. EMAIL: MAYOR@vROANOKEVA.GOV
Mayor
May 2, 2022
The Honorable Vice-Mayor Patricia White-Boyd and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor White-Boyd and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
Sherman P. Lea, Sr.
Mayor
SPL:ctw
COMMITTEE VACANCIES/REAPPOINTMENTS
May 2, 2022
Public
VACANCIES:
Unexpired term of office on the Board of Zoning Appeals ending December 31, 2023.
Terms of office on the Building and Fire Code Board of Appeals (Architect) and (Property
Management) ending June 30, 2025.
Four-year term of office on the City of Roanoke Pension Plan Board of Trustees (Citizen-at-Large)
ending June 30, 2026.
Three-year term of office on the Mill Mountain Advisory Board ending June 30, 2025.
Three-year terms of office on the Roanoke Arts Commission ending June 30, 2025.
Unexpired term of office on the Roanoke Civic Center Commission ending September 30, 2023.
Unexpired term of office on the Roanoke Neighborhood Advocates ending September 30, 2022.
Three-year terms of office on the Roanoke Public Library Board ending June 30, 2025.
Four-year term of office on the Virginia Western College Local Advisory Board ending June 30,
2026.
One-year term of office on the Visit Virginia's Blue Ridge, Board of Directors ending June 30, 2023.
1
�40�xo4y CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE,S.W.,SUITE 452
ROANOKE,VIRGINIA 24011-1594
G � TELEPHONE: (540)853-2444
FAX: (540)853-1145
SHERMAN P.LEA,SR. EMAIL: MAYOR@ROANOKEVA.GOV
Mayor
May 2, 2022
The Honorable Vice-Mayor Patricia White-Boyd and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor White-Boyd and Members of Council:
This is to request that the Council convene in a Closed Meeting to discuss the appointment
of two Trustees to serve on the Roanoke City School Board, for three-year terms, each,
commencing July 1, 2022 and ending June 30, 2025, pursuant to Section 2.2-3711(A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Gam,
Sherman P. Lea, Sr.
Mayor
SPL:ctw
C>Qpr)
CITY OF
ROANOKE
EQUITY. COMMUNITY. EMPOWERMENT.
a.
IL
Recommended Budget
Fiscal Year 2022-2023
Budget Study
May 2, 2022
Agenda
• Discussion Items
• Overview of FY23 Proposed
Budget
• Items from Council Discussions
and/or Public Hearing
— Cultural Endowment i
— Tree Planting
— Transit
— Fire-EMS Pay Plan
— Other?
• Next Steps to Adoption
2
The Vision
The City of Roanoke is a safe , caring
and economically vibrant community
in which all have equitable
opportunities to live , learn , grow, play
and prosper.
City of Roanoke Priori
ties
Foster an environment where Cultivate a thriving business
citizens feel safe and they and their environment and innovative
property are safe in their homes, COmmunit workforce opportunities to ensure
businesses, and neighborhoods. Safety Economy the prosperity of our community,
recognizing our role in both the
regional and global economies.
Enhance Roanoke's Foster an environmenton£4'
exceptional vitality as for lifelong an attractive, diverse, Livability Education which encompasses
g learnin g
culturally inclusive, cradle to career and
4
vibrant and active city
in which to live, learn, beyond through
shared services and
work and play. community
involvement.
Good
Infrastructure Government
Maintain and build quality Provide exceptional and
infrastructure that supports
competitive government
healthy residential Human services that are collaborative,
neighborhoods, successful
commercial areas, and
Services transparent, responsive, and
innovative.
accessible public facilities and
amenities. Foster a caring community that uses an equitable,
regional, and collaborative approach to encourage
preventative measures, intervention services, and
self-sufficiency while providing a social safety net 4
for citizens.
FY 2022 -2023 Budget
• Recommended budget is balanced at $324,789,000
— an increase of $17.159 million or 5.6% over the approved FY22 budget
• Key Budget Highlights:
— Strategic investments aligned with Council priorities
— Strategic compensation increases - $6,953,195
• 5% increase — $4,718,337 General Fund $229,080 Enterprise Funds
• Additional Public Safety Increases - $1 ,410,778
— Sheriff/Jail—Phase II Step Pay Plan (mid-point)
— Fire-EMS —Phase II Step Pay Plan (mid-point)
— Police— Full Implementation
• Compensation Reserve to respond to Compensation Analysis underway - $595,000
— Increased funding for Education - $6,773,375
— Continued Investments in Facilities & Equipment - $64,350,000 (Debt,
Cash and Grants)
• Street Paving - $4,200,000
• Eureka Recreation Center - $8,000,000
• Elementary Schools - $12,750,000
• Wasena/Main Street Bridge - $13,750,000
• Stormwater Improvements - $4,000,000
5
FY 2022 -2023
Budget
• Key Budget Highlights (Continued):
— Continued support of community partners - $1o,736, 165
• Increased Support of External Agencies - $781 ,439
— Strategic addition of key personnel
• Planner II — Assist in Development of Neighborhood Plans
• Architect II — Assist in implementation of Capital Projects
• Deputy Emergency Management Coordinator— Assist in Community Safety and
Resiliency Preparation and Response
• DSS Attorney Administrative Support — Additional Social Services Support
• Senior Economic Development Specialist — Additional support of local economic
development
• Real Estate Appraiser II, Tax Compliance Auditor, Administrative Support — Real Estate
— Ensure sound taxation and collection practices
— Continued implementation of Star City Strong Recovery and Resiliency
Fund - $64.5 million American Rescue Plan Act Funds
— Increased transparency of capital investments
6
Inflation AdjustedAdopted
Since 2013
350 324.8
307.s
299.4 298.1
-
1100 ------- --
281.1
272.1
251.5 259.5 260.1
250
200 —--
c
N
150
0
100 —
50
FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23
Discussion Items
• Cultural Endowment
— Total amount allocated to date: $1 ,250,000
— FY2023 Recommend increasing:
• From $125,000 by $75,000 to $200,000
— Developing funding formula to enable growth to $250,000
maximum annually — discuss at Council Retreat
• Tree Planting
— Urban Forestry allocation of $668,561
— Added $30,000 in FY 20 budget (one-time)
— Added $30,000 in FY 22 budget (base)
— Each tree cost between $200-$400 — Additional 150-300
trees each year
— Trees also planted as part of certain street and stormwater
projects
8
Transit
• $3 million in American Rescue Plan
Act funds for Mobility initiative
• Micro-Transit Pilot — Extended hours and Sunday service
• Bus-stop Enhancements — "landing pads", shelters,
sidewalks
9
Transit
• Extended Daily Hours and Sundays Rides
(Scheduled by rider)
• 8:45pm - 12:45am (Mon — Sat) • $ 1 .75 Fare (Same fare)
• 9:00am - 6:00pm (Sunday) • Total Expected Cost $375,000
• Additional Shelters
— Large Shelters ($20,300 each); Small ($16,400
each)
— Factors:
• Within the City Available Space
• Past Surveys Location
• Accessibility infrastructure Prior recommendations
10
Fire- EMS
• Adopted with FY22 Budget
• Objectives
— Increase Starting Pay
— Address Compression
— Maintain Competitiveness
— Increase Predictability
• Previous approach to compensation
— Public Safety Personnel receive uniform increase consistent with general
employees — 3% FY22 5% Recommended FY23
— Limited Incentive Pay for Specialized Assignments
— Periodic Adjustments for Starting Pay
• Current approach to compensation
— Separate pay plan for Public Safety — Step Pay Plan - $43,800-$106,695
— Increased starting pay — Fire-EMS FY22 highest in region - $43,800
— Implementation in three phases
— Bonuses (hazard, retention and recruitment)
11
Fire- EMS Compensation
Fire-EMS Dept
Posi"ns ..............M
d G 7
FF Battalion Chi
FF Captain 31J $078,780.85
FF first Lieutenant 566,54359 568,23538 569,927.17 $71,618.95
FF Lieutenant FS $58.956.19 $60,494.19 $62,032-16 563,570A5 $65,108.14
FF Paramedic F4 $54,684.00 $56,148.75 $57,613.50 $59,078.25 560,543.00 $62,007.75
FF Intermediate 550,685.00 $52,UW.00 S53.475ZO $54,870.00 $516,26&00 $57,660.00 $59,055-00
Firefighter 11 F3 545.00D.00 546,350.,00 S47,700.00 $49050.00 $50,400.00 551.750-00 $53,1010AX $54.450.00 555,800.00 $57,150.00
F2 542,500-09 543,775.00 545,050.00 546,325.00 S47.600.00 549,875.00 550,150-00 $51,425-00 $52,700.00 $S3,975.00
Firefighter EMT 542,230.00 $43,460-410 S.,14,690.00 $45,13,110.011 $47
— .150-00 $49,
Fire-EMS Dept
POSAIlDris
FF Battalion Chief F8 $.80,641.91 $92502.79 594,363.74 S96,224.71 $99,OSS-67 $89,946.&S
FF Captain F7 $91.807.60 S93,66,9.S7 $95,529.53 $97,390-50
S73,310.74 S75,D02.52 576,694.31 $78,386.10 W,077.88 $81,769.67 $33,461.46 S85,15124 586.845.03 $88,536-81
FF R-A Lieutenant F6 Uii!3,646.13 568,184.11 $69,722.10 $71,260.09 $72,798.08 $74,33,6.06 $75,874-05 $77,412J)4 578,950.03 $90,488.01
FF Lieutenant FS $63.472-50 564,937.25 $66,402.00 567,B66.75 $Z9,331.5,0 $70.7%.25 $72,2,61.4)0 573,725.75 575,190.50 $76,6SI25
FF Paramedic R 561,845.00 563,240.00 564.635.00 $66,030.00 $67,425.01) $68,820.00 $70,215.Do S71,610.00 $73,0015.00
FF Intermediate F3 $58,5011.00 S59150.00 $61,200.00 562.5SO.00
Firefighter 11 565,250,01) $66,600.00 S67,950.,00 569,300.00 $70,6SO-00
ht,
iFirefighter EMT F1
G
Fire-EMS Dept
Positions
ti
FF Battalion Chi— F8 51.461 $101,112.42 $102,973.39 $104,834.35 Sl(Xf,95 32
2
FF Captain $90,228-60 S91,920.39 $93,612.17 $95,303.96 596,99S.75
IFF First Lieutenant F6 $82.026.09 583,563.99 $85,101.98 $86,639.96 �88.177.95
FF lieutenant FS 586.639.96
$79,584.75 S31,G49.50 S92,SIA.25 $E3,979.00
FF F4 $74,4100.0a $75,795.OL) 577,190.00 S79,585.00 $79,980.03
in
72 $72,
at
I
FF intermediate F3 $72,00D_0D $73,350.00 $74,700.00 S76.0,50.00 $77,400.031
ir
Firefighter 11 F2
. f t,'.
jFigh ter EMT F1
'The Hire-in rate fox a Firefigliter EMT is$43,800 reflective of the$151haur minimum increase approved by the City of Roanoke. Once the plan is fully imp4emer7ted,additional adjutments may be made accordingly.
12
Next Steps - Budget Adoption
• May 9, 2022 — 7:00 pm - Budget Adoption and
approval of the Capital Improvement Program
• Dates to be determined for the HUD Consolidated
Plan 2022-23 Budget pending Federal action on
budget
13
Office of the Mayor
CITY OF 2�f
ROANOKE
•
RESILIENCE WEEK
WHEREAS, the City of Roanoke recognizes that a strong society depends on
supporting the development of strong brain architecture,health and well-being of
children to create a foundation for lifelong productivity and responsible
citizenship;
WHEREAS,Adverse Childhood Experiences,or ACEs,are stressful or traumatic
experiences, such as household violence, substance abuse, neglect, divorce,
incarceration of a parent or sexual/physical assault that can disrupt the safe,
stable'and nurturing environments children need to thrive; ACEs can cause toxic
stress, which can negatively affect brain development and lead to a lifetime of
physical,mental,economic,educational,and social challenges;
WHEREAS,ACEs have been linked to public health problems such as obesity,
addiction,hypertension,mental illness,and shortened life expectancy;
WHEREAS, trauma-informed care can bring greater understanding, more
effective support services to children, adults, and communities affected by toxic
stress and is a principle-based culture-change process aimed at shifting a system
or community's philosophy,policies,programs and practices to be more empathic
and focused on promoting resiliency;and
WHEREAS,the Roanoke Valley Trauma-Informed Community Network and the
Resiliency Collective are initiatives of community stakeholders dedicated to
developing a community-wide effort to end childhood trauma by building
awareness around childhood trauma, resilience in the aftermath of trauma, and
resilience among all citizens.
NOW, THEREFORE, I, Sherman P. Lea, Sr., Mayor of the City of Roanoke,
Virginia, encourage citizens to become informed about the impacts ofACEs and
toxic stress,promote prevention,healing,and resiliency in children and adults,to
build a stronger and healthier Roanoke,and do hereby proclaim the week of May
I-7,throughout this great seven-time All America City,as Resilience Week.
Given under our hands and the Seal of the City of Roanoke this third day of May
in the year two thousand and twenty-two.
Sherman P.Lea,Sr.,Mayor
AYTEST.
C .•Gl.l�tl
Cecelia F.McCoy,City Clerk
�x�
Office of the Mayor
4pY�pqN
CITY OF `yAa ROANOKE
MENTAL HEALTH A WARENESS MONTH
WHEREAS, mental health is essential to our individual well-being and vitality,
as well as that of our employees,families,communities,schools,and businesses;
WHEREAS, prior to the COVID-19 pandemic, nearly 50 million adult
Americans, experienced a mental illness and over 27 million of these adults did
not receive treatment;
WHEREAS, stigma, stereotypes, and fears of discrimination associated with
mental illnesses often keep people from seeking treatment that could improve
their quality of life;
WHEREAS, Mental Health America and its affiliates across the nation will
observe May as Mental Health Awareness Month by spreading the word that
mental health is something that everyone should care about;
WHEREAS, the President and United States Congress recently announced a
national mental health strategy that would strengthen system capacity, connect
more Americans to mental health care,and create a continuum of mental health
support, transforming the country's health and social services infrastructure in
order to address mental health holistically and equitably;
WHEREAS, the City of Roanoke recognizes the impact of awareness and
education,access to services and the importance of mental health and well-being
to a person's overall success and supports the implementation of trauma-informed
approaches throughout the systems of care;and
WHEREAS, the City of Roanoke and its service provider agencies are
committed to inspiring hope,empowering people,and strengthening the resiliency
of city employees and members of the community, enabling everyone to achieve
his or her full potential and enrich the culture of our organization and
community.
NOW, THEREFORE,I, Sherman P. Lea, Sr., Mayor of the City of Roanoke,
Virginia,joins the community, state and nation in raising awareness of mental
health issues and services, and do hereby proclaim May 2022, throughout this
great,seven-time All-America City,as Mental Health Awareness Month.
Given under our hands and the Seal of the City of Roanoke this second day of
May in the year two thousand and twenty-two.
She�PLea, Mayor
ATTEST:
Cecelia FMcCoy,City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
_ Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
May 2, 2022
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
This is to advise that Christopher Vail has tendered his resignation as a member of the
Board of Zoning Appeals, effective immediately.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Fw: BZA and residency--Mr. Vail's Resignation from BZA--ATTACHED
Susie McCoy to: Cecelia Webb, Ruth Visuete Perez 04/19/2022 12:30 PM
Susie McCoy/Employees/City_of_Roanoke
To: Cecelia Webb/Employees/City_of_Roanoke@City_of_Roanoke, Ruth Visuete
Perez/Employees/C ity_of_Roa noke@ C ity_of_Roa n oke
Susie McCoy
City Clerk
540-853-6358
-----Forwarded by Susie McCoy/Employees/City—of—Roanoke on 04/19/2022 12:30 PM-----
From: Tina Carr/Employees/City—of—Roanoke
To: Susie McCoy/Employees/City_of_Roanoke@City_of_Roanoke
Cc: Lindsay Aker/Employees/City_of_Roanoke@City_of_Roanoke
Date: 03/11/2022 04:08 PM
Subject: RE: BZA and residency--Mr.Vail's Resignation from BZA--ATTACHED
Ms. McCoy,
Please see details below re Mr.Vail's departure from the BZA. Please let me know if you have any
questions or need anything further from here.
Regarding a replacement, Staff has recommended Ms. Meg Smith and encouraged her to apply for this
vacancy. Ms. Smith comes highly recommended, and we are happy to offer any further details needed.
Thank you,
Tina Carr
Tina M. Carr
Planning Coordinator
Planning, Building, &Development
City of Roanoke
540/853-1330
tina.carr(aD_roanokeva.gov
-----Forwarded by Tina Carr/Employees/City_of_Roanoke on 03/11/2022 04:05 PM-----
From: <chris@vailappraisal.com>
To: <Tina.Carr@roanokeva.gov>
Date: 01/13/2022 10:01 AM
Subject: [EXTERNAL] RE: BZA and residency
CAUTION: This email originated from outside your organization. Exercise
caution when opening attachments or on clicking links from unknown senders.
Hi Tina, the feeling is mutual! We are excited for the new opportunity but
it is bittersweet to step away from the BZA. I have enjoyed your
professionalism and expertise immensely! I will still be in Roanoke daily
for work so I am sure our paths will cross again!
Chris Vail, MAI
Certified General Appraiser
Vail Appraisal, LLC
1909 Salem Ave SW.
Roanoke, VA 24016
www.vailappraisal.com
540-655-3624
CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is
for the sole use of the intended recipient (s) and may contain confidential
and privileged information or may otherwise be protected by law. Any
unauthorized review, use, disclosure or distribution is prohibited. If you
are not the intended recipient, please contact the sender by reply e-mail
and destroy all copies of the original message and any attachment thereto.
-----Original Message-----
From: Tina.Carr@roanokeva.gov <Tina.Carr@roanokeva.gov>
Sent: Wednesday, January 12, 2022 4:04 PM
To: chris@vailappraisal.com
Subject: RE: BZA and residency
Mr. Vail,
While I am excited for you and your family, I am so sorry to read this news.
I have so enjoyed serving the Boards where you have been a member, and you
bring so much value to the process. You will be missed.
I hope that you will stay in touch with the Planning Department and wish you
the best.
Thank you,
Tina Carr
Tina M. Carr
Planning Coordinator
Planning, Building, & Development
City of Roanoke
540/853-1330
tina.carr@roanokeva.gov
----- Forwarded by Tina Carr/Employees/City—of—Roanoke on 01/12/2022 04:00
PM ----- —
From: <chris@vailappraisal.com>
To: <Laura.Carini@RoanokeVa.gov>
Cc: <Tina.Carr@roanokeva.gov>, <Lindsay.Aker@roanokeva.gov>,
<Phillip.Moore@roanokeva.gov>
Date: 01/12/2022 03:18 PM
Subject: [EXTERNAL] RE: BZA and residency
CAUTION: This email originated from outside your organization. Exercise
caution when opening attachments or on clicking links from unknown senders.
Ms. Carini,
Thank you for looking into this. While I am disappointed in the results, the
rules are the rules. I will attend the February meeting and will update the
Board with my resignation at that time should my purchase go through.
Thank you,
Chris Vail, MAI
Certified General Appraiser
Vail Appraisal, LLC
1909 Salem Ave SW.
Roanoke, VA 24016
www.vailappraisal.com
540-655-3624
CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is
for the sole use of the intended recipient (s) and may contain confidential
and privileged information or may otherwise be protected by law. Any
unauthorized review, use, disclosure or distribution is prohibited. If you
are not the intended recipient, please contact the sender by reply e-mail
and destroy all copies of the original message and any attachment thereto.
-----Original Message-----
From: Laura.Carini@RoanokeVa.gov <Laura.Carini@RoanokeVa.gov>
Sent: Wednesday, January 12, 2022 3:11 PM
To: chris@vailappraisal.com
Cc: Tina.Carr@roanokeva.gov; Lindsay.Aker@roanokeva.gov;
Phillip.Moore@roanokeva.gov
Subject: BZA and residency
Mr. Vail,
Under state code 15.2-2308,
https://law.lis.virginia.gov/vacode/titlel5.2/chapter22/sectionl5.2-2308/
BZA members are to be residents of the locality, and we don't see any way to
waive that. I'm sorry to tell you this, but you can no longer be a BZA
member once you change your residency out of the City. I understand that you
are not officially moving until the end of February, so you can still be a
part of the February meeting. If you haven't changed your residency by
March, you could attend that as well.
The best thing to do, will be for you to submit a resignation letter for
when you know that you are ready to move.
Let me know if you have any questions.
Thanks,
Laura
Laura M. Carini
Senior Assistant City Attorney
464 Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
laura.carini@roanokeva.gov
(540) 853-2431
NOTICE: This e-mail may contain attorney-client privileged information,
privileged work product, or other confidential information. It is intended
only for the designated recipient. If you received this message by mistake
and are not the intended recipient, you are requested to delete this message
immediately. Thank you.
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Anita James Price, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as an Interim Council Member of the Council of the City of Roanoke, Virginia, to fill
the ninth-month term of office of Robert L. Jeffrey, Jr., ending December 31, 2022,
according to the best of my ability. So help me God.
ANITA AMES PRICE
The foregoing oath of office was taken, sworn to, and subscribed before me by Anita
James Price this 18th day of April 2022.
Judge of th Twen -Third Judicia t
r� }
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of May 2022.
No. 42340-050222.
A RESOLUTION approving the recommendation of the Roanoke Valley
Regional Cable Television Committee to approve the annual operating budget for Fiscal
Year 2022-2023 for the operation of the regional government and educational access station,
Roanoke Valley Television(RVTV, Channel 3), and for the City to provide partial funding.
WHEREAS, the Roanoke Valley Regional Cable Television Committee
(Committee) has reviewed and approved the annual operating budget for Fiscal Year 2022-
2023 for the operation of RVTV and has requested that the City of Roanoke approve that
operating budget;
WHEREAS, the Committee is comprised of representatives from the City of
Roanoke, Roanoke County, and the Town of Vinton and these jurisdictions have agreed to
provide funding for the purposes for which the Committee was created, including the
support of the operation of a regional government and educational access station, RVTV;
WHEREAS, such jurisdictions have agreed to provide funding as stated in the
agreement creating the Committee and the Committee has recommended that the City of
Roanoke provide partial funding to RVTV in the amount of$243,746; and
WHEREAS, Council desires to approve the recommendation of the Committee
and provide partial funding as requested by the Committee.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
I. The annual budget of $477,934 for Fiscal Year 2022-2023 for the
operation of the regional government and regional educational access station, RVTV, as set
forth in a letter to this Council dated April 7, 2022, is hereby approved.
1
2. The amount of $243,746 will be provided by the City of Roanoke as its
prorata share for the annual operational budget for RVTV for the Fiscal Year 2022-2023 as
requested in the letter to this Council dated April 7, 2022.
ATTEST:
`.'
City Clerk.
FYI RVTV Resolution 2
RVTV
Roanoke Valley Television
' Subject: 2022-2023 RVTV Budget •o
April 7, 2022
The Honorable Sherman P. Lea, Sr. Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Lea and Members of City Council,
Roanoke Valley Television (RVTV) is a civic media resource serving the City of Roanoke, Roanoke County,Town
of Vinton, and their respective school systems. Since 1993, RVTV has provided government and educational
media services for the three localities, and distributes video content via cablecast, live-stream, social media and
on-demand. Programming is cablecast locally on Cox Cable Channel 3, Comcast Channel 3 and Shentel/Glofiber
Channel 7 (coming summer 2022). RVTV is also live streamed on RVTV.org, and available on-demand through
multiple social media outlets.
Last year RVTV facilitated the recording, directing and live streaming of over 46 Roanoke City Council meetings
or briefings, and produced 154 unique media projects for the City of Roanoke or City Public Schools, including
1072 finished minutes of video. A few highlights include: monthly editions of Inside Roanoke and Biz Roanoke, as
well as special projects like vaccination clinic coverage, Star City Strong live streams, recruiting PSA's, Lead Safe
public service segments, parks and recreation event coverage, police department community outreach, and school
superintendent communications.
On April 7, 2022,the Roanoke Valley Regional Cable Television Committee approved the operating budget for Fiscal
Year 2022-2023 (attached) in the amount of$477,934. Based on the City's proportion of population as defined by
the most recent US Census,the City of Roanoke's share of the operating budget (51%) will be$243,746
This year's budget is inclusive of all expenses such as equipment, rent, operating costs, and staff salaries. RVTV's
capital and equipment budget is provided separately through cable franchise agreements,and has been recently
invested in s upgraded camera and lighting equipment to better serve the needs of your public relations initiatives.
As the Director of Community Media for Roanoke Valley Television, I am pleased to respond to any questions or
comments you may have with regard to the proposed RVTV operating budget for the 2022-2023 fiscal year.
Sincerely,
Scott D. Ramsburg
CC: Bob Cowell, City Manager Director, Roanoke Valley Television
Angela O'Brien,Chief Strategy Officer
Amelia Merchant, Director of Finance
Timothy Spencer,City Attorney
Laura Carini,Assistant City Attorney
Susie McCoy,City Clerk
Clarence Grier,Assistant City Manager for Operations
----------------------------------------------
Shawn Nowlin,Citizen Representative to Roanoke Regional Cable Television Committee
Pending Appointment,Staff Representative to the Roanoke Regional Cable Television Committee
Pending Appointment,City Council Representative to Roanoke Regional Cable Television Committee
RVTV.org Civic Media&Government Creative Services
7''
To: Roanoke Regional Cable Television Committee
From: Scott Ramsburg,Director
Date: 4/8/22
Re: FY 2022-2023 RVTV Operating Budget
BACKGROUND INFORMATION:
Roanoke Valley Television(RVTV)is a civic media resource serving the City of Roanoke,Roanoke County,Town of
Vinton,and their respective school systems. Since 1993,RVTV has provided government and educational media services
for the three localities,and distributes video content via cablecast,live-stream, social media and on-demand.
RVTV is located at the Jefferson Center(541 Luck Ave. SW). The operational budget for RVTV is provided by the three
local governments,and it is funded through the Virginia Communications Sales and Use Tax Revenue paid by
telecommunications operators such as Cox Communications and Shentel/G1oFiber,as well as the EG fee paid by
customers to each locality.Primary functions of RVTV are as follows:
• Government Meetings
In 2021,RVTV facilitated the recording, directing and live streaming of(94)government meetings including:
(35)Roanoke City Council Meetings,(28)Roanoke County Board Meetings, (11)City Council Briefings,(3)
City Council Special Meetings, (2)City School Board Interview Meetings,(2)County Board Special Meetings,
(6)Roanoke County Planning Commission Meetings,and(7)special event social media event live streams
• Creative Media Production
RVTV produces original media content for the municipalities we serve.In 2021,RVTV carried out 338 unique
projects including 2,764 minutes(46 hours)of finished video (See APPENDIX for summary&value)
o Longform Video:Productions that are typically 11 to 30 minutes in length.This may include recurring
programs(quarterly/monthly) such as Inside Roanoke,Roanoke County Today,BizRoanoke,and
Roanoke County Business Partners. RVTV also produces standalone longform productions by request.
o Shortform Video: Productions that are typically 30 seconds to 10 minutes in length,suitable for use on
social media and general public communications efforts.
o Graphic&Print Design: Custom creation of digital graphics, and limited print production such as
postcards, flyers and brochures.
o File Photo/Video&Event Services: Documentation of municipal events,as well as the capture of file
video and photography for future use.
• Distribution-Live Stream 24/7 Video Feed
o Cox Cable-Channel 3
o Comcast Cable—Channel 3
o Shentel/G1oFiber Cable—Channel 7 (coming in Spring 2022)
o RVTV Website www.RVTV.oriz
o RVTV Youtube Live Stream www.youtube.com/RoanokeValleyTV
o RVTV Roku https://channelstore.roku.com/details/a4fcd27fc81fabIab226dd5dc9295072/ (new)
• Distribution—On Demand via Social Media
o RVTV YouTube www.youtube.com/RoanokeValleyTV
o RVTV Facebook www.facebook.com/RoanokeValleyTelevision
o RVTV Instagram www.instagram.com/roanokevalle3jelevision/
o RVTV Twitter www.twitter.com/RoanokeValleyTTV_
FISCAL IMPACT:
1
On January 1,2007,the Virginia Communications Sales and Use Tax Act of 2006(Va. Code 58.1-645 et seq.)required
cable television providers to pay a five percent(5%) sales or use tax to the Commonwealth of Virginia in place of paying
franchise fees to the localities, including the City of Roanoke,County of Roanoke,and Town of Vinton. Under the Act,
the Commonwealth pays the amount of revenues it receives from cable television providers, like Cox and
Shentel/G1oFiber,to the localities.Additionally,each locality passes an EG fee of$0.20 per subscriber to be used in
support of PEG programming.
The operational budget for RVTV is provided by the three local governments, and it is funded through the Virginia
Communications Sales and Use Tax Revenue and EG fees communications providers.The RVTV budget amount paid by
each locality is based on US Census Population Data for each partner government.
Locality US Census Population Percentage
W City of Roanoke 100,011 51%
Roanoke County(excl.Vinton) 88,870 45%
Town of Vinton 8,059 4%
FY 2022-2023 Operating Revenues
Roanoke County is the fiscal agent for Roanoke Valley Television,and RVTV team members are included in the
County's payroll and benefits system. Salary increases are determined by the amount approved by the Roanoke County
Board of Supervisors,who have approved a 5%salary increase for staff in fiscal year 2022-2023.This increase in
personnel cost was partially offset by a reduction in operating expenditures,resulting in an overall budget increase of
2.03%over last fiscal year. This finalized budget has been approved and recommended by the Roanoke Valley Regional
Cable Television Committee as of April 7,2022.
Locality 20-21 Budget(COVID) 21-22 Budget 22-23 Budget
M City $223,501 $240,109 $243,746
W County $205,621 $211,861 $215,070
W Vinton $17,880 $18,832 $19,117
From Surplus $21.425 $o $0
M TOTAL $481,538.00 $468,427.00 $477,934
FY 2021-2022 Operating Expenditures—Full Budget by GL
RVTV Personnel Costs 5%COLA,New VRS,Health and Dental Rates
101010 Regular $270,194
202100 FICA-Employer Contribution $20,670
202200 Retirement-VRS $43,149
202300 Group Health Insurance $44,927
202310 1 Group Dental Insurance $2,069
202400 Life Insurance-VRS $3,620
202500 Long Term DisabilityInsurance $790
202750 VRS Retiree Health Credit $811
202840 Deferred Comp Match $1,950
Combined Personnel Costs,FICA,etc. $388,180.00
RVTV Non-Personnel Costs
202810 Cash-in FLP Option Estimate $3,500.00
300013 Professional Services Closed Captioning) $7,000.00
2
320001 Contracted Repairs $1,000.00
330005 Maintenance&Service-(Tele,Security,Website) $3,450.00
520030 Telephone(land lines) $1,000.00
520033 Internet Lines $5,376.00
520035 Cell Phones and Pager Services $1,488.00
530008 General Liability Insurance $2,650.00
540010 Lease and Rent $53,890.00
550001 Travel-Mileage $100.00
550040 Conferences,Training&Education $500.00
580001 Dues&Association Memberships $500.00
580003 Professional Certifications(drone licenses) $150.00
601010 General Office Supplies $600.00
601013 Supplies&Small Equipment $2,000.00
608080 Gas,Oil&Grease $1,000.00
609091 Garage Tires and Parts Allocation $200.00
611030 Uniforms $350.00
650009 Computer Software(Less than$5,000) $5,000.00
850040 1 Misc.Capital Costs $0.00
Combined Non-Personnel $89,754.00
RVTV TOTAL OPERATING BUDGET
ALL GLs Personnel+Non Personnel $477,934,00
Reduced Line Items (green):
Closed Captioning—Budgeting a large reduction due to the implementation of an automated system.
Increased Line Items (yellow):
Personnel—Reflects cost of living adjustments adopted by our fiscal agent.
Capital and Reserve Budgets—Projected as of June 1,2022
The Capital Budget is appropriated by Regional Cable Television Committee vote as needed,following the 10-year
capital plan laid out by RVTV's director. Cable Grants represent capital and equipment funds provided through past
franchise agreements. The Operating Reserve is a rollover account representing unused funds from the Operating Budget
from previous years. Committee policies recommend a target balance of the operating reserve of 20% of the operating
budget.
C817-9602(Salem Cable TV Grant)..............................$21,892
C817-9603(Cox Cable Capital Equipment Grant)...............$672,136
C817-9604 (Operating Reserve)...................................$90,000
APPENDIX
Summary of Completed Projects- Calendar Year 2021:
3
Project Type
Video•Longfo— Video:Shonfo" Video:PSA Live Meetinq Event Seauri Shots Messaqe Scud Graphic Design Print Layout Total
4 129
16
16
14
Other
` 23
total 3 35 187 28 3 27 11 38
4 2 338
Total Run Time:
(Finished minutes of
video, excluding j
event coverage and
print)
i
2,764 Minutes(46
hours)
43 Value:
Estimated at$800
per finished minute,
production value is
$2,211,200. That
doesn't include the
added value of live
board/council
meeting directing.
4
`~ CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 2, 2022
Subject: Proposed FY-23 Budget for the Roanoke Valley Regional Cable
Television
would like to sponsor Scott Ramsburg, Cable Access Director of the Roanoke
Valley Regional Cable Television, to present the organization's proposed Fiscal
Year 2023 budget and related expenditures and revenues.
------- ------------------
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Gun Violence Enforcement Update
April 1,2022—April 26,2022
• Twenty-four(24)firearms seized, ninety(90)firearms have been seized in 2022
Warrants Served:
647 Total warrants served
152 Felony warrants served
316 Misdemeanor warrants served
179 other warrants served
Drugs Seized:
o Crack Cocaine 28.77gms
o Cocaine 130.88gms
o Amphetamines/Meth 138.95gms
o Heroin 31.44gms
o Fentanyl 43gms(represents over 14,000 lethal doses)
o Unknown Substances 20.38gms
o TOTAL 394.02gms
Arrests/Prosecution Information
• In the recently publicized shooting incident in Lansdowne our officers were able to gather enough information
through investigative means,to make an arrest and a subsequent search warrant. From that search warrant 5
firearms were seized, and a certain amount of cocaine and US Currency was also seized.
• There were no trials this month regarding any homicides or significant gun violence incidents
• However, as we speak the prosecutor's office is/has concluded presenting to a Grand Jury circumstances of two
homicides of recent and hopefully will be issuing true bill on more than one individual for involvement in those
crimes.
RESET Deployments
• For the month of April 2022, RESET deployed four(4)times.
• Deployments were in response to a GSW,Shooting into Occupied Dwelling, and Hot-Spots.The average number
of volunteers who deployed was five (5) and the team spoke with approximately sixty-five (65) residents total.
• Residents and folks the team came in contact with talked about continued violence within their community and
the City of Roanoke. Residents expressed their appreciation for RESET volunteers visiting their community and a
couple even talked about how RESET provides a sense of comfort.
• The next mentorship program cohort is scheduled to begin during the last week of May and optimistically
anticipating hosting twelve (12)youth.
OFFICE OF COMMUNICATIONS AND
COMMUNITY ENGAGEMENT •
LANGUAGE
ACCESS PLAN
May 2, 2022
One in ten
' Roanoke residents speak a language
r
other then English at home
t�
n
Across all City departments, there is an average of
LANGUAGE ASSISTANCE REQUESTS
each month
• 67
i COUNTRIES OF ORIGIN IN
THE CITY OF ROANOKE
gg
't
A W�
City vision
1000' rA City Council's vision Statement
The City of Roanoke is a safe, caring, and economically
vibrant community in which to live, learn, work, play, and
prosper.
Roanoke is both a diverse and an inclusive community
� t # with access and opportunities available to all including:
education, housing, healthcare, employment, and
quality of life.
= ; Legal Compliance
WOO Title vl of the Civil Rights Act of 194
' Prohibits discrimination on the basis of race, color,or
national origin, including limited English proficiency.
Programs cannot distinguish among individuals on the
basis of race, color, or national origin in the types,
quantity, quality,or timeliness of program services, aids,
or benefits that they provide or the manner in which
they provide them.
Executive Order 131'
People who have limited English proficiency should
have meaningful access to federally conducted and
federally funded programs and activities.
AUGUST 2021
Implementation LEP Call-In lines installed
MARCH 2022
Language Access Plan published
APRIL - SEPTEMBER 2022
Tiered implementation, outreach, and
training
DECEMBER 2022
Launch Community Advisory Panel
JANUARY 2023
Phase 2
{ _
4S.
tt"
The Team
1 � c
Language Access , `'
LANGUAGE NETWORK CONTRACT
• Provides on-demand interpreters and translation services
in 280 languages
• Available remotely and in person
• Includes ASL services
Approaches
Opl On Site VRI
(Over the Phone Interpretation) (Video Remote Interpretation)
Document Translation
Documents meeting certain criteria will be translated into top
three languages
TAG LINES
Notice of availability of translation/language services in top six
languages included on other documents
6Y kEQUEST
Departments and residents can request document translation
at any time
TOP TIER LANGUAGES
TIFF TWC
Spanish
Swahili Haitian Creole
Dari Nepali
Arabic Farsi
French
Vietnamese
AWARENESS
i
MAILERS PUBLIC NOTICL--
Posters, signs. and Announcements of Availability of interpretation
announcements in City availability of language included on agendas and
offices, buildings, webpages services on City mailings announcements of public
hearings
I
ON THE Training
Workshops and training on LAP but also cultural
HORIZONcompetency, identifying needs, etc.
Compensation
Pay incentive for bilingual employees utilizing
language skills on the job
Workforce Representation
Strategic recruitment efforts for a diverse and
inclusive City staff
Expanding LAP
Increasing policy and services to include those
with communication disabilities; signage;
monitoring, data collection, and updates
Outreach
Through liaisons, training, and materials
xt
Sharing information and resources with non-profits
w and others who serve LEP population
Videos and posts in multiple languages and on various
platforms
Get in Touch
We'd love i fka Y�jiii thoughts
KATIE HEDRICK
Language Access Coordinator
PHONE
540 8S3 1283
EMAIL
LanguageServices(a)roanokeva.gov
IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA
The 2nd day of May 2022.
No. 42341-050222.
A RESOLUTION authorizing acceptance of the Commonwealth of Virginia,Department of
Health"Four for Life" Grant for Emergency Medical Services made to the City of Roanoke; and
authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the Commonwealth of Virginia,Department
of Health"Four for Life"Grant for Emergency Medical Services in the amount of$87,469.20,with
no local match,to be used for training, supplies, or other appropriate items used for EMS, as more
particularly described in the City Council Agenda Report dated May 2, 2022.
2. The City Manager or his designee is hereby authorized to execute and file on behalf of
the City, any documents setting forth the conditions of this grant in a form approved by the City
Attorney.
3. The City Manager or his designee is further directed to furnish such additional
information as may be required to implement and administer the foregoing grant.
ATTEST:
J. ynce6ir-
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of May 2022.
No. 42342-050222.
AN ORDINANCE appropriating funding from the Virginia Department of Health for
the purpose of purchasing Emergency Medical Services (EMS) training, equipment and
supplies, amending and reordaining certain sections of the 2021-2022 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2021-2022 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Expendable Equipment 35-520-3692-2035 $ 15,000
Training and Development 35-520-3692-2044 5,000
Vehicular Equipment 35-520-3692-9010 30,000
Other Equipment 35-520-3692-9015 37,469
Revenues
Four-For-Life Grant FY23 35-520-3692-3692 87,469
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
dog R°�'o
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 2, 2022
Subject: FY23 Four-For-Life Program Grant
Background:
Roanoke Fire-EMS has received notification that the City of Roanoke will be
receiving the Fiscal Year 2022 "Four-For-Life" payment for Emergency Medical
Services (EMS) for $87,469.20. The purpose of these funds is the purchase of
training, supplies or other appropriate items used for EMS.
Considerations:
City Council action needed to formally accept and appropriate these funds, and
authorize the Director of Finance to establish revenue estimates and
appropriations to purchase the equipment and supplies in accordance with
provisions of this payment.
Recommended Action:
Accept the Four-For-Life payment as described above and adopt the
accompanying budget ordinance to authorize the Director of Finance to
establish a revenue estimate and appropriate funds for $87,469.20 into
expenditure accounts in the Grant Fund.
-------------------------
Robert S. Cowell, Jr., City Manager
Distribution: Council Appointed Officers
Clarence Grier, Deputy City Manager
Amelia C. Merchant, Director of Finance
COMMONWEALTH of VIRGINIA
Department of Health
Office of Emergency Medical Services 1-800-523-6019(VA only)
1041 Technology Park Drive 904-988-9100
Glen Allen,VA 230594500 FAX:904-371-3108
April 18, 2022
CITY OF ROANOKE
348 Campbell Avenue, SW Roanoke,VA VA 24016
Dear City/County Administrator:
IMMEDIATE ATTENTION REQUIRED
Please return this report within 30 days
Your locality will be receiving the Fiscal Year 2022 "Four-For-Life" payment for Emergency
Medical Services(EMS) in the amount of $87,469.20 .These funds are for the collection period
June 01,2021 through May 31, 2022.
Guidelines for the use of these funds are attached and are available on our website:
www.vdh.virgmia Tov'emergencv-medical-scryices'return-to-locality% . Prior to distribution
of these funds to the local government,this office must receive your Report of Expenditures
on last year's distribution. The total amount that must be reported for last year's distribution is
annotated on the enclosed report.
The Four-For-Life program, as amended in 2000,stipulates that four additional dollars be
charged and collected at the time of registration of each passenger vehicle, pickup or panel truck.
The funds collected,pursuant to Section 46.2-694, Code of Virginia, shall be used only for
emergency medical services. The law further states that the Department of Health shall return
twenty-six percent(26%) of the registration fees collected to the locality wherein such vehicle is
registered to provide funding for:
1. Training of volunteer or salaried emergency medical service personnel of licensed,non-profit
emergency medical service agencies; or
2. The purchase of necessary equipment and supplies for licensed, non-profit emergency medical
service agencies.
It is important to recognize two clauses in the Four-For-Life legislation: (1) non-supplanting
funds and(2) failure to report the use of funds by any local governing body will result in
funds being retained. The Assistant Attorney General, at our request has offered the following
interpretation for use of the funds. "Any funds received from Section 46.2-694 by a non-state
agency cannot be used to match any other funds derived from Section 46.2-694 by that same non-
state agency" Simply put, funds returned to localities cannot be used as the matching share of any
grants offered using Four-For-Life funds.
"Each local governing body shall report to the Board of Health on the use of Four-For-Life
.funds, which were returned to it. In any case in which the local governing body grants thefinds
Inds
to a regional emergency medical council to be distributed to licensed, non-profit emergency
medical and rescue services, the local governing body shall remain responsible for the proper
use of the funds. ff at the end of any fiscal year, a report on the use of Four-For-Life funds
,for that year has not been received from a local governing body, any funds due to that local
governing body for the next fiscal year shall be retained until such time as the report has been
submitted to the board."
If you have any questions or need additional information, please do not hesitate to contact the
Office of Emergency Medical Services at 804-888-9100.
Sincerely,
Adam L. Harrell MBA,NRP
'IRCINIA
DPAITMENE
VDH011 HLA IH
ftwn tai MU sed fto b"*W0 ar
u«u.sdh.strgmta go mms
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of May 2022.
No. 42343-050222.
A RESOLUTION accepting the Virginia Office of Emergency Medical Services
Scholarship Program (EMSSP) Grant Funding to the City; and authorizing execution of any
required documents on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the Virginia Office of Emergency
Medical Services Scholarship Program (EMSSP) Grant Funding in the amount of $51,463.72
with no local match, such funds to be used as scholarship awards to current Virginia EMS
providers and those seeking to become EMS providers, such grant being more particularly
described in the City Council Agenda Report dated May 2, 2022.
2. The City Manager or his designee is hereby authorized to execute and file, on
behalf of the city, any documents setting forth the conditions of this grant in a form approved by
the City Attorney.
3. The City Manager or his designee is further directed to furnish such additional
information as may be required to implement and administer the foregoing Grant.
ATTEST:
ae. " J, V—(�
City Clerk.
42343-050222-Resolution.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2"d day of May 2022.
No. 42344-050222.
AN ORDINANCE appropriating funding from the Commonwealth of Virginia
Office of Emergency Medical Services and the Virginia EMS Scholarship Program
(EMSSP), amending and reordaining certain sections of the 2021-2022 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2021-2022 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Training and Development Scholarship 35-520-3390-2044 $ 51,464
Revenues
Virginia EMS Scholarship Program 35-520-3390-3392 51,464
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
f
T
To: Honorable Mayor and Members of City Council
Meeting: May 2, 2022
Subject: Virginia EMS Scholarship Program (EMSSP) Funds Acceptance
for Roanoke Fire-EMS Department
Background:
The Virginia EMS Scholarship Program (EMSSP) is managed by the Virginia Office
of Emergency Medical Services and provides scholarship awards to current
Virginia EMS Providers and those seeking to become EMS providers in the
Commonwealth. The new Virginia EMS Scholarship Program officially launched
on October 17, 2018.
The Virginia EMS Scholarship Program provides funding support to awarded
applicants towards the EMS initial certification program of their choice. The City
of Roanoke Fire-EMS department has been awarded $51 ,463.72 to cover some
of the costs associated with the certification program.
Considerations:
City Council action to accept $51 ,463.72 for the City of Roanoke Fire-EMS
department to provide the certification of these students.
Recommended Action:
Adopt the accompanying resolution accepting the funds from VAOEMS as
described above and authorize the City Manager or his designee to execute any
required agreements or documents, approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the Grant Fund for State grant funds of $51 ,463.72 and appropriate funds in
the same amount in an account established by the Director of Finance.
Robert S. Cowell, Jr. City Manager
Distribution: Council Appointed Officers
Clarence G. Grier, Deputy City Manager
Amelia C. Merchant, Director of Finance
From: Andy Foley/Employees/City_of_Roanoke
To: David Hoback/Employees/City_of_Roanoke@City_of_Roanoke
Cc: Marci Stone/Employees/City_of_Roanoke@City_of_Roanoke
Date: 04/13/2022 07:54 AM
Subject: Fw: Grant Award Notice - Virginia EMS Scholarship Program
FYI
Andy Foley
Battalion Chief EMS, Health & Safety
Emergency Management Deputy Coordinator
Roanoke Fire - EMS Department
713 Third St. SW
Roanoke, VA, 24016
Office (540) 853 - 5854
Cell: (540) 798-0558
Fax: 540-853-1172
PRIVILEGED AND CONFIDENTIAL: This e-mail may contain confidential
materials, including health information that is legally privileged. This
information is intended only for the use of the individual (s) to whom it
is addressed and specifically authorized to receive it. The authorized
recipient of this information is prohibited from disclosing this
information to any partly unless required to do so by law or regulation.
If the reader is not the intended recipient, you are hereby notified that
any dissemination, distribution, reproductions, or use of the contents is
strictly prohibited. If you have received this e-mail message in error,
please notify the sender immediately and destroy the original and any
copies of the included information.
----- Forwarded by Andy Foley/Employees/City—of—Roanoke on 04/13/2022
07:54 AM -----
From: oems.support@vdh.virginia.gov
To: ANDY.FOLEY@ROANOKEVA.GOV
Date: 04/12/2022 04:46 PM
Subject: Grant Award Notice - Virginia EMS Scholarship Program
CAUTION: This email originated from outside your organization. Exercise
caution when opening attachments or on clicking links from unknown
senders.
Dear ROANOKE FIRE - EMS DEPARTMENT,
Congratulations on receiving a grant award for the following affiliated
person (s) who applied for the Virginia EMS Scholarship Program (EMSSP) .
First Name Last Name EMS # Course Subject Coordinator Begin Date
Amount Awarded
Donovan Ditzler B201802950 Paramedic Kenneth Williams 04/04/2022
$5, 048.12
Kenneth Kinzel B121601508 Paramedic Kenneth Williams 04/04/2022
$4, 980.36
Zachary Flippen 0201603514 Paramedic Kenneth Williams 04/04/2022
$5, 319.16
Kalin Conn B201702815 Paramedic Kenneth Williams 04/04/2022 $5, 048 .12
Matthew Thompson B201803452 Paramedic Kenneth Williams 04/04/2022
$5, 183.64
Nicole Scott 13201503189 Paramedic Kenneth Williams 04/04/2022
$5,217 .52
Matthew Allen B201404583 Paramedic Kenneth Williams 04/04/2022
$5, 149.76
Marcus Barbosa B201902865 Paramedic Kenneth Williams 04/04/2022
$5, 048 .12
Seth Thompson B201902880 Paramedic Kenneth Williams 04/04/2022
$5, 183.64
Kennon Burnett B201804365 Paramedic Kenneth Williams 04/04/2022
$5,285.28
Total $51, 463.72
We are currently processing this payment and a check or direct deposit
will be made to you within the next 30 days.
Sincerely,
Chad Blosser
EMSSP Administrator
chad.blosser@vdh.virginia.gov
PLEASE DO NOT REPLY TO THIS MESSAGE: This is a system-generated email.
Replies will not be read or forwarded for handling. (Message ID# 356923)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of May 2022.
No. 42345-050222.
AN ORDINANCE to appropriate funding from the Electronic Summons
Assessment, collected by the Clerk of Court, for the Implementation and Maintenance of
the Electronic Summons System, amending and reordaining certain sections of the
2021-2022 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections
of the 2021-2022 Grant Fund Appropriations be, and the same are hereby, amended
and reordained to read and provide as follows:
Appropriations
Other Equipment 35-640-3415-9015 $ 45,801
Revenues
Electronic Summons System Court Fees 35-640-3415-3415 45,060
Electronic Summons SYS Interest 35-640-3415-3416 741
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
�,
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 2, 2022
Subject: Appropriation of Electronic Summons Funds
Background:
The 2014 session of the General Assembly enacted Section 17.1 -279.1 , Code of
Virginia (1950), as amended, to authorize localities to collect an assessment on
all traffic and criminal offenses to support the implementation and maintenance
costs of electronic summons systems. The Council of the City of Roanoke
adopted a $5.00 electronic summons assessment on traffic and criminal
offenses that became effective on September 1 , 2014.
The assessment has been collected by the Clerk of the Court in which the action
was filed, remitted to the Treasurer of the City of Roanoke and held by the
Treasurer subject to appropriation by Council. As of April 22, 2022, the sum of
approximately $45,801 has been collected since the last funding appropriation
in dune of 2020. The appropriation of these additional funds will be used,
pursuant to statute, solely to purchase software, hardware, and associated
equipment for the implementation and maintenance of the electronic summons
system.
Electronic summons systems have the potential of improving efficiency by
significantly reducing the time that officers remain on traffic stops, reducing
the time that police support technicians spend entering data into the police
records management system, and reducing the time the Clerk of the Court staff
spend entering data from summons into the court information system.
Additionally, electronic summons systems can reduce errors and provide an
environmentally friendly alternative to paper creation and retention.
The Roanoke Police Department is requesting the appropriation of $45,801 to
be used to implement and maintain an electronic summons system.
Recommended Action:
Adopt the accompanying budget ordinance to appropriate funding in the
amount of $45,801 for Other Equipment from the Electronic Summons System
Court Fees revenue account (35-640-3415-3415) and Electronic Summons
System interest account (35-640-3415-3416) into a corresponding account in
the Grant Fund.
C�
---------------------------
Robert S. Cowell, Jr.
City Manager
Distribution: The Honorable Evelyn Powers, Roanoke City Treasurer
Council Appointed Officers
Clarence G. Grier, Deputy City Manager for Operations
Amelia C. Merchant, Director of Finance
Samuel Roman, Jr., Chief of Police
2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of May 2022.
No. 42346-050222.
AN ORDINANCE to unappropriate funding from the Virginia Utility Protection
Service (VUPS), for the construction of the Blue Hills Communication Center, amending
and reordaining certain sections of the 2021-2022 Capital Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections
of the 2021-2022 Capital Fund Appropriations be, and the same are hereby, amended
and reordained to read and provide as follows:
Appropriations
Approp from Third Party 08-530-9586-9004 $ (364,912)
Revenues
VA811 Reimbursement For E-911 08-530-9586-9664 (364,912)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 2, 2022
Subject: Unappropriate VUPS Funds Associated with Blue Hills E911 /
VA81 1 Communication Center.
Background:
In May 2018, the City appropriated, with Ordinance 41127-051418, $6,338,614
in Virginia Utility Protection Service, Inc. (VUPS) funding for the construction of
the Blue Hills Communication Center. The City acted as the fiscal agent during
the design, development and construction phases that resulted in the sale of a
condominium unit of the Center to VUPS. At the time of appropriation, the
projected share of the cost for VUPS was $6,338,614, which included all
planning, design, construction, technology investments, furniture, fixtures,
equipment and a contingency for possible unanticipated costs.
Considerations:
As part of the closeout process, the project account needs to be reconciled.
VUPS final expenses for the project totaled $5,973,701 .97. As such, surplus
VUPS funds, $364,912.03, need to be unappropriated.
Recommended Action:
Authorize the Director of Finance to unappropriate $364,912.03 of VUPS funds
in expenditure account, 08-530-9586-9004, E-911 Facility, and reduce the
revenue estimate by the same amount.
-------------
Robe S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Clarence Grier, Deputy City Manager
Amelia C. Merchant, Director of Finance
Mark,Jamison, P.E., Director of Public Works
Luke Pugh, P.E., City Engineer
Vanessa Bohr, Director of Technology
IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA
The 2nd day of May 2022.
No. 42347-050222.
AN ORDINANCE providing for the acquisition of real property identified as 0 Patterson
Avenue, S.W., Tax Map No. 1313125, and 2102 Patterson Avenue, S.W., Tax Map No.
1313201, from S&S Investments, LLC, needed by the City in connection with the Patterson
Avenue Pedestrian Improvements project; authorizing City staff to acquire such property rights
by negotiation for the City; authorizing the City Manager or his designee to execute appropriate
acquisition documents; and dispensing with the second reading of this Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City wants and needs certain real property rights identified as 0 Patterson
Avenue, S.W., Tax Map No. 1313125, and 2102 Patterson Avenue, S.W., Tax Map No.
1313201, to include fee simple acquisition, and such other real property interests as needed, via
the City of Roanoke Curb, Gutter and Sidewalk Project, as set forth in the City Council Agenda
Report dated May 2, 2022. The proper City officials and City staff are hereby authorized to
acquire by negotiation for the City the necessary real property interests and appropriate ancillary
rights with respect to the real property parcels referred to in the above-mentioned City Council
Agenda Report. All requisite documents shall be approved as to form by the City Attorney.
2. The City Manager or his designee is authorized to execute appropriate acquisition
documents for the above mentioned parcels for such consideration as deemed appropriate for the
necessary interests, provided, however, the total consideration offered or expended, including
costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed
the funds available for these purposes, without further authorization of Council. Upon the
acceptance of any offer and upon delivery to the City of appropriate acquisition documents,
approved as to form by the City Attorney, the Director of Finance is authorized to pay the
respective consideration to the owners of the real property interest conveyed, certified by the
City Attorney to be entitled to same.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
40
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 2, 2022
Subject: Acquisition of Real Property Rights for Patterson Avenue
Pedestrian Improvements Project
Background:
The Patterson Avenue Pedestrian Improvements project includes the installation
of curb, gutter and sidewalk along the 2400 block of Patterson Avenue. The
project will also include the installation of a storm water quality best
management practice (BMP) at the intersection of Patterson Avenue and
Boulevard Street. The Project will provide the pedestrian link along the
Patterson Avenue for the connection into the Roanoke River Greenway via
Bridge Street.
In order to construct, operate, and maintain the proposed improvements, the
City will need to acquire real property rights from S&S Investments, LLC.
Considerations:
City Council action is necessary to authorize the acquisition of real property
rights needed for the Patterson Avenue Pedestrian Improvements project. The
real property rights needed is outlined below, but are subject to minor variation
of location and extent pending final engineering design details.
Funding for acquisition of these real property rights will be available in project
account 08-530-9298 Curb, Gutter and Sidewalk FY21 .
Tax Map
Parcel Address Owner Required Property Rights
Number
1313125 0 Patterson S&S Investments, Permanent Drainage Easement
Avenue, SW LLC
1313201 2102 Patterson S&S Investments, Permanent Drainage Easement
Avenue, SW I LLC
Recommended Action:
Authorize the acquisition of any and all real property rights needed to construct
the proposed Patterson Avenue Pedestrian Improvements project, including but
not limited to the specific property rights identified in this City Council Agenda
Report, by negotiation and execution of the appropriate acquisition documents
by the City Manager, such documents to be approved as to form by the City
Attorney.
--------- ----------------
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Clarence Grier, Deputy City Manager
Amelia Merchant, Director of Finance
Mark Jamison, P.E., Director of Public Works
Luke Pugh, P.E., City Engineer
2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of May 2022.
No. 42348-050222.
A RESOLUTION authorizing the City Manager to execute the Virginia Department of
Transportation("VDOT")Programmatic Project Administration Agreement ("PPAA") Extension
Addendum; providing assurance of the City of Roanoke's commitment to funding of the projects
under the PPAA and in meeting its financial obligations under the program;providing a designation
of signature authority regarding commitment of funds; and authorizing the City Manager to provide
any additional information, execute any necessary additional documents, and to take any necessary
actions to obtain, accept, receive, implement, use, and administer the PPAA.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized to execute the PPAA Extension Addendum
with VDOT, in a form substantially similar to the one attached to the City Council Agenda Report
dated May 2,2022,and any other documents in connection with this Addendum,such documents to
be approved as to form by the City Attorney, to permit continuance of currently funded Revenue
Sharing Projects under the July 1, 2019 Agreement between the City of Roanoke and VDOT.
2. The City of Roanoke hereby commits to fund its local share of preliminary
engineering, right-of-way, and construction of the projects under the PPAA with VDOT in
accordance with the project financial documents.
3. The City Manager,as the City of Roanoke's designee,is further authorized to provide
any additional information,to execute any necessary additional documents,and to take any necessary
actions in order to obtain, accept, receive, implement, use, and administer the PPAA mentioned
above, any such additional documents to be approved as to form by the City Attorney.
ATTEST:
• '�
City Clerk.
O�
G~ t CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 2, 2022
Subject: Authorizing Execution of Virginia Department of Transportation
Programmatic Project Administration Agreement, Verification of
Project Funding, and Designation of Authorized Personnel to
Execute VDOT Documents
Background:
The Virginia Department of Transportation (VDOT) uses state-wide
Programmatic Project Administration Agreements (PPAA) for Revenue Sharing
projects that were funded solely with Revenue Sharing funds. These agreements
are valid for three fiscal years beginning July 1 , 2019 and ending June 30, 2022,
with an option to extend for one additional three-year period.
The Revenue Sharing program awards require the use of the PPAA, and as such
VDOT has provided the City with updated Agreements which will be valid for
three fiscal years beginning July 1 , 2022 and ending June 30, 2025.
Considerations:
The PPAA includes all active City Revenue Sharing Projects which were approved
under fiscal years 2019 and 2020, with some projects having been completed
and some still underway. All projects underway have the required matching
funds committed. The active or completed but unclosed projects are:
VDOT UPC Project Description
113138 Roanoke River Greenway - Bridge the Gap, Phase 2, Segment
2
113139 FY19 RS Citywide Curb, Gutter and Sidewalk Improvements_
114380 Sunrise and Oakland Boulevard Drainage Improvements
115308 Windsor Road Drainage Improvements
115310 Deyerle Road Drainage Improvements
1 1 5312 Crown Point Road Drainage Improvements
1 1 531 3 Narrows Lane Drainage Improvements
116694 22nd and Cove Road Drainage Improvements
116695 19th and Chapman Avenue Drainage Improvements
116696 Jefferson Street - Downtown Drainage Improvements
116697 Victoria St and Caldwell St Drainage Improvements
117216 24th Street Drainage Improvements
In order to keep in compliance with the Revenue Sharing program and VDOT,
the City will need to execute a new PPAA (copies attached). In doing so, the
PPAA will be in effect until June 30, 2025. The City will also need to sign
updated Appendices for each of the active or completed but unclosed Revenue
Sharing projects (copies attached).
VDOT is also requesting each locality, by resolution: 1 ) provide assurance of its
commitment to funding of the projects under the PPAA and in meeting its
financial obligation under the Program; and 2) provide a designation of
signature authority so there is no question regarding commitment of funds and
signature authority.
Recommended Action:
1 . Authorize the City Manager to execute the Virginia Department of
Transportation's Programmatic Project Administration Agreement
Extension Addendum, approved as to form by the City Attorney, to
permit continuance of currently funded Revenue Sharing Projects.
2. Agree to commit to fund the City's local share of preliminary engineering,
right of way, and construction of the projects under agreement with
VDOT in accordance with the project agreement financial documents.
3. Authorize the City Manager to negotiate and execute such further
documents and take such further actions with VDOT as needed to
advance transportation projects and as may be necessary to implement,
administer, and enforce the VDOT Standard Programmatic Project
Administration Agreement for Revenue Sharing Projects, with any such
documents to be approved as to form by the City Attorney.
-- -- -------------------
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Clarence Grier, Deputy City Manager
Amelia Merchant, Director of Finance
Mark Jamison, P.E., Director of Public Works
Luke Pugh, P.E., City Engineer
Ian Shaw, Stormwater Manager
Elizabeth Paden, P.E., Stormwater CIP Manager
2
STANDARD PROJECT ADMINISTRATION AGREEMENT
State-aid Projects
Project Number UPC Local Government
U000-128-R22 113138 City of Roanoke
THIS AGREEMENT, is hereby made and executed the date of the last signature set forth
below, by and between the CITY OF ROANOKE, VIRGINIA, hereinafter referred to as the
LOCALITY and the Commonwealth of Virginia, Department of Transportation, hereinafter
referred to as the DEPARTMENT. The DEPARTMENT and the LOCALITY are collectively
referred to as the "Parties".
WHEREAS, the LOCALITY has expressed its desire to administer the work described in
Appendix A, and such work for each improvement shown is hereinafter referred to as the
Project; and
WHEREAS, the funds shown in Appendix A have been allocated to finance the
Project(s) and the funding currently allocated or proposed for the project(s) does not include
Federal-aid Highway funds; and
WHEREAS, both parties have concurred in the LOCALITY's administration of the
phase(s) of work for the respective Project(s) listed in Appendix A in accordance with applicable
federal, state and local laws and regulations.
NOW THEREFORE, in consideration of the mutual premises contained herein, the
parties hereto agree as follows:
1. The LOCALITY shall:
a. Be responsible for all activities necessary to complete the noted phase(s) of each
Project shown in Appendix A, except for activities, decisions, and approvals which
are the responsibility of the DEPARTMENT, as required by federal or state laws and
regulations or as otherwise agreed to, in writing, between the parties.
b. Receive prior written authorization from the DEPARTMENT to proceed with the
project.
c. Administer the project(s) in accordance with guidelines applicable to Locally
Administered Projects as published by the DEPARTMENT.
d. Provide certification by a LOCALITY official of compliance with applicable laws
and regulations on the State Certification Form for State Funded Projects or in
another manner as prescribed by the DEPARTMENT.
e. Maintain accurate and complete records of each Project's development of all
expenditures and make such information available for inspection or auditing by the
DEPARTMENT. Records and documentation for items for which reimbursement
1
State Aid Project Administration Agreement
Locality:Citv of Roanoke
Project Number: U000-128-R22 UPC 113138
will be requested shall be maintained for not less than three (3) years following
acceptance of the final voucher on each Project.
f. No more frequently than monthly, submit invoices with supporting documentation to
the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting
documentation shall include copies of related vendor invoices paid by the
LOCALITY and also include an up-to-date project summary and schedule tracking
payment requests and adjustments.
g. Reimburse the DEPARTMENT all Project expenses incurred by the DEPARTMENT
if due to action or inaction solely by the LOCALITY the project becomes ineligible
for state reimbursement, or in the event the reimbursement provisions of Section
33.2-214 or Section 33.2-331 of the Code of Virginia, 1950, as amended, or other
applicable provisions of state law or regulations require such reimbursement.
h. On Projects that the LOCALITY is providing the required match to state funds, pay
the DEPARTMENT the LOCALITY's match for eligible Project expenses incurred
by the DEPARTMENT in the performance of activities set forth in paragraph 2.a.
i. Administer the Project in accordance with all applicable federal, state, and local laws
and regulations. Failure to fulfill legal obligations associated with the project may
result in forfeiture of state-aid reimbursements
j. If legal services other than that provided by staff counsel are required in connection
with condemnation proceedings associated with the acquisition of Right-of-Way, the
LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of
outside counsel approved by the Office of the Attorney General. Costs associated
with outside counsel services shall be reimbursable expenses of the project.
k. For Projects on facilities not maintained by the DEPARTMENT, provide, or have
others provide, maintenance of the Project upon completion, unless otherwise agreed
to by the DEPARTMENT.
2. The DEPARTMENT shall:
a. Perform any actions and provide any decisions and approvals which are the
responsibility of the DEPARTMENT, as required by federal or state laws and
regulations or as otherwise agreed to, in writing, between the parties.
b. Upon receipt of the LOCALITY's invoices pursuant to paragraph Lf, reimburse the
LOCALITY the cost of eligible Project expenses, as described in Appendix A. Such
reimbursements shall be payable by the DEPARTMENT within 30 days of an
acceptable submission by the LOCALITY.
c. If appropriate, submit invoices to the LOCALITY for the LOCALITY's share of
eligible project expenses incurred by the DEPARTMENT in the performance of
activities pursuant to paragraph 2.a.
OAG Approved 12/17/2010; Revised 10/1/2014 2
State Aid Project Administration Agreement
Locality:City of Roanoke
Project Number: U000-128-R22 UPC 113138
d. Audit the LOCALITY's Project records and documentation as may be required to
verify LOCALITY compliance with applicable laws and regulations.
e. Make available to the LOCALITY guidelines to assist the parties in carrying out
responsibilities under this Agreement.
3. Appendix A identifies the funding sources for the project, phases of work to be
administered by the LOCALITY, and additional project-specific requirements agreed to
by the parties. There may be additional elements that, once identified, shall be addressed
by the parties hereto in writing, which may require an amendment to this Agreement.
4. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the
DEPARTMENT's agent for the purpose of conducting survey work pursuant to Section
33.2-1011 of the Code of Virginia, 1950, as amended.
5. Nothing in this Agreement shall obligate the parties hereto to expend or provide any
funds in excess of funds agreed upon in this Agreement or as shall have been included in
an annual or other lawful appropriation. Jn the event the cost of a Project is anticipated to
exceed the allocation shown for such respective Project on Appendix A, both parties
agree to cooperate in providing additional funding for the Project or to terminate the
Project before its cost exceeds the allocated amount, however the DEPARTMENT and
the LOCALITY shall not be obligated to provide additional funds beyond those
appropriated pursuant to an annual or other lawful appropriation.
6. Nothing in this agreement shall be construed as a waiver of the LOCALITY's or the
Commonwealth of Virginia's sovereign immunity.
7. The Parties mutually agree and acknowledge, in entering this Agreement, that the
individuals acting on behalf of the Parties are acting within the scope of their official
authority and the Parties agree that neither Party will bring a suit or assert a claim against
any official, officer, or employee of either party, in their individual or personal capacity
for a breach or violation of the terms of this Agreement or to otherwise enforce the terms
and conditions of this Agreement The foregoing notwithstanding, nothing in this
subparagraph shall prevent the enforcement of the terms and conditions of this
Agreement by or against either Party in a competent court of law.
8. The Parties mutually agree that no provision of this Agreement shall create in the public,
or in any person or entity other than parties, rights as a third party beneficiary hereunder,
or authorize any person or entity, not a party hereto, to maintain any action for, without
limitation, personal injury, property damage, breach of contract, or return of money, or
property, deposit(s), cancellation or forfeiture of bonds, financial instruments, pursuant to
the terms of this of this Agreement or otherwise. Notwithstanding any other provision of
this Agreement to the contrary, unless otherwise provided, the Parties agree that the
LOCALITY or the DEPARTMENT shall not be bound by any agreements between the
either party and other persons or entities concerning any matter which is the subject of
OAG Approved 12/17/2010; Revised 10/1/2014 3
State Aid Project Administration Agreement
Locality:City of Roanoke
Project Number: 0000-128-R22 UPC 113138
this Agreement, unless and until the LOCALITY or the DEPARTMENT has, in writing,
receive a true copy of such agreement(s) and has affirmatively agreed, in writing, to be
bound by such Agreement.
9. This agreement may be terminated by either party upon 30 days advance written notice.
Eligible Project expenses incurred through the date of termination shall be reimbursed in
accordance with paragraphs Lf, l.g, and 2.b, subject to the limitations established in this
Agreement and Appendix A. Upon termination and unless otherwise agreed to, the
DEPARTMENT shall retain ownership of plans, specifications, and right of way for
which state funds have been provided, unless all state funds provided for the Project have
been reimbursed to the DEPARTMENT by the LOCALITY, in which case the
LOCALITY will have ownership of the plans, specifications, and right of way.
THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has
been prepared jointly by the parties and shall be construed simply and in accordance with its fair
meaning and not strictly for or against any party.
THE LOCALITY and the DEPARTMENT further agree that should Federal-aid
Highway funds be added to the project, this agreement is no longer applicable and shall be
terminated. The LOCALITY and the DEPARTMENT mutually agree that they shall then enter
into a Standard Project Administration Agreement for Federal-aid Projects.
THIS AGREEMENT, when properly executed, shall be binding upon both parties, their
successors, and assigns.
THIS AGREEMENT may be modified in writing by mutual agreement of both parties.
The remainder of this page is BLANK
OAG Approved 12/17/2010; Revised 10/1/2014 4
State Aid Project Administration Agreement
Locality:City of Roanoke
Project Number: U000-128-R22 UPC 113138
IN WITNESS WHEREOF, each party hereto has caused this Agreement to be executed
by their duly authorized signatures below, acknowledging and agreeing that any digital signature
affixed hereto shall be considered as an original signature for all purposes and shall have the
same force and effect as an original signature.
CITY OF ROANOKE, VIRGINIA:
LOCALITY Digital Signature
NOTE: The official signing for the LOCALITY must attach a certified copy of his or her
authority to execute this agreement.
COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION:
Chief of Policy
Commonwealth of Virginia
Department of Transportation
Digital Signature
Attachment
Appendix A (113138)
OAG Approved 12/17/2010; Revised 10/1/2014 5
STANDARD PROJECT ADMINISTRATION AGREEMENT
State-aid Projects
Project Number UPC Local Government
U000-128-R23 113139 City of Roanoke
THIS AGREEMENT, is hereby made and executed the date of the last signature set forth
below, by and between the CITY OF ROANOKE, VIRGINIA, hereinafter referred to as the
LOCALITY and the Commonwealth of Virginia, Department of Transportation, hereinafter
referred to as the DEPARTMENT. The DEPARTMENT and the LOCALITY are collectively
referred to as the "Parties".
WHEREAS,the LOCALITY has expressed its desire to administer the work described in
Appendix A, and such work for each improvement shown is hereinafter referred to as the
Project; and
WHEREAS, the funds shown in Appendix A have been allocated to finance the
Project(s) and the funding currently allocated or proposed for the project(s) does not include
Federal-aid Highway funds; and
WHEREAS, both parties have concurred in the LOCALITY's administration of the
phase(s) of work for the respective Project(s) listed in Appendix A in accordance with applicable
federal, state and local laws and regulations.
NOW THEREFORE, in consideration of the mutual premises contained herein, the
parties hereto agree as follows:
1. The LOCALITY shall:
a. Be responsible for all activities necessary to complete the noted phase(s) of each
Project shown in Appendix A, except for activities, decisions, and approvals which
are the responsibility of the DEPARTMENT, as required by federal or state laws and
regulations or as otherwise agreed to, in writing, between the parties.
b. Receive prior written authorization from the DEPARTMENT to proceed with the
project.
c. Administer the project(s) in accordance with guidelines applicable to Locally
Administered Projects as published by the DEPARTMENT.
d. Provide certification by a LOCALITY official of compliance with applicable laws
and regulations on the State Certification Form for State Funded Projects or in
another manner as prescribed by the DEPARTMENT.
e. Maintain accurate and complete records of each Project's development of all
expenditures and make such information available for inspection or auditing by the
DEPARTMENT. Records and documentation for items for which reimbursement
1
State Aid Project Administration Agreement
Localitv:Citv of Roanoke
Project Number U000-128-R23 UPC 113139
will be requested shall be maintained for not less than three (3) years following
acceptance of the final voucher on each Project.
f. No more frequently than monthly, submit invoices with supporting documentation to
the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting
documentation shall include copies of related vendor invoices paid by the
LOCALITY and also include an up-to-date project summary and schedule tracking
payment requests and adjustments.
g. Reimburse the DEPARTMENT all Project expenses incurred by the DEPARTMENT
if due to action or inaction solely by the LOCALITY the project becomes ineligible
for state reimbursement, or in the event the reimbursement provisions of Section
33.2-214 or Section 33.2-331 of the Code of Virginia, 1950, as amended, or other
applicable provisions of state law or regulations require such reimbursement.
h. On Projects that the LOCALITY is providing the required match to state funds, pay
the DEPARTMENT the LOCALITY's match for eligible Project expenses incurred
by the DEPARTMENT in the performance of activities set forth in paragraph 2.a.
i. Administer the Project in accordance with all applicable federal, state, and local laws
and regulations. Failure to fulfill legal obligations associated with the project may
result in forfeiture of state-aid reimbursements
j. If legal services other than that provided by staff counsel are required in connection
with condemnation proceedings associated with the acquisition of Right-of-Way, the
LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of
outside counsel approved by the Office of the Attorney General. Costs associated
with outside counsel services shall be reimbursable expenses of the project.
k. For Projects on facilities not maintained by the DEPARTMENT, provide, or have
others provide, maintenance of the Project upon completion, unless otherwise agreed
to by the DEPARTMENT.
2. The DEPARTMENT shall:
a. Perform any actions and provide any decisions and approvals which are the
responsibility of the DEPARTMENT, as required by federal or state laws and
regulations or as otherwise agreed to, in writing, between the parties.
b. Upon receipt of the LOCALITY's invoices pursuant to paragraph Lf, reimburse the
LOCALITY the cost of eligible Project expenses, as described in Appendix A. Such
reimbursements shall be payable by the DEPARTMENT within 30 days of an
acceptable submission by the LOCALITY.
c. If appropriate, submit invoices to the LOCALITY for the LOCALITY's share of
eligible project expenses incurred by the DEPARTMENT in the performance of
activities pursuant to paragraph 2.a.
OAG Approved 12/17/2010; Revised 10/1/2014 2
State Aid Project Administration Agreement
Locality:City of Roanoke
Project Number: U000-128-R23 UPC 113139
d. Audit the LOCALITY's Project records and documentation as may be required to
verify LOCALITY compliance with applicable laws and regulations.
e. Make available to the LOCALITY guidelines to assist the parties in carrying out
responsibilities under this Agreement.
3. Appendix A identifies the funding sources for the project, phases of work to be
administered by the LOCALITY, and additional project-specific requirements agreed to
by the parties. There may be additional elements that, once identified, shall be addressed
by the parties hereto in writing, which may require an amendment to this Agreement.
4. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the
DEPARTMENT's agent for the purpose of conducting survey work pursuant to Section
33..2-1011 of the Code of Virginia, 1950, as amended.
5. Nothing in this Agreement shall obligate the parties hereto to expend or provide any
funds in excess of funds agreed upon in this Agreement or as shall have been included in
an annual or other lawful appropriation. In the event the cost of a Project is anticipated to
exceed the allocation shown for such respective Project on Appendix A, both parties
agree to cooperate in providing additional funding for the Project or to terminate the
Project before its cost exceeds the allocated amount, however the DEPARTMENT and
the LOCALITY shall not be obligated to provide additional funds beyond those
appropriated pursuant to an annual or other lawful appropriation.
6. Nothing in this agreement shall be construed as a waiver of the LOCALITY's or the
Commonwealth of Virginia's sovereign immunity.
7. The Parties mutually agree and acknowledge, in entering this Agreement, that the
individuals acting on behalf of the Parties are acting within the scope of their official
authority and the Parties agree that neither Party will bring a suit or assert a claim against
any official, officer, or employee of either party, in their individual or personal capacity
for a breach or violation of the terms of this Agreement or to otherwise enforce the terms
and conditions of this Agreement The foregoing notwithstanding, nothing in this
subparagraph shall prevent the enforcement of the terms and conditions of this
Agreement by or against either Party in a competent court of law.
8. The Parties mutually agree that no provision of this Agreement shall create in the public,
or in any person or entity other than parties, rights as a third party beneficiary hereunder,
or authorize any person or entity, not a party hereto, to maintain any action for, without
limitation, personal injury, property damage, breach of contract, or return of money, or
property, deposit(s), cancellation or forfeiture of bonds, financial instruments, pursuant to
the terms of this of this Agreement or otherwise. Notwithstanding any other provision of
this Agreement to the contrary, unless otherwise provided, the Parties agree that the
LOCALITY or the DEPARTMENT shall not be bound by any agreements between the
either party and other persons or entities concerning any matter which is the subject of
OAG Approved 12/17/2010; Revised 10/1/2014 3
State Aid Project Administration Agreement
Locality:City of Roanoke
Project Number: U000-128-R23 UPC 113139
this Agreement, unless and until the LOCALITY or the DEPARTMENT has, in writing,
receive a true copy of such agreement(s) and has affirmatively agreed, in writing, to be
bound by such Agreement.
9. This agreement may be terminated by either party upon 30 days advance written notice.
Eligible Project expenses incurred through the date of termination shall be reimbursed in
accordance with paragraphs Lf, l.g, and 2.b, subject to the limitations established in this
Agreement and Appendix A. Upon termination and unless otherwise agreed to, the
DEPARTMENT shall retain ownership of plans, specifications, and right of way for
which state funds have been provided, unless all state funds provided for the Project have
been reimbursed to the DEPARTMENT by the LOCALITY, in which case the
LOCALITY will have ownership of the plans, specifications, and right of way.
THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has
been prepared jointly by the parties and shall be construed simply and in accordance with its fair
meaning and not strictly for or against any party.
THE LOCALITY and the DEPARTMENT further agree that should Federal-aid
Highway funds be added to the project, this agreement is no longer applicable and shall be
terminated. The LOCALITY and the DEPARTMENT mutually agree that they shall then enter
into a Standard Project Administration Agreement for Federal-aid Projects.
THIS AGREEMENT, when properly executed, shall be binding upon both parties, their
successors, and assigns.
THIS AGREEMENT may be modified in writing by mutual agreement of both parties.
The remainder of this page is BLANK
OAG Approved 12/17/2010; Revised 10/1/2014 4
State Aid Project Administration Agreement
Locality:City of Roanoke
Project Number: U000-128-R23 UPC 113139
IN WITNESS WHEREOF, each party hereto has caused this Agreement to be executed
by their duly authorized signatures below, acknowledging and agreeing that any digital signature
affixed hereto shall be considered as an original signature for all purposes and shall have the
same force and effect as an original signature.
CITY OF ROANOKE, VIRGINIA:
LOCALITY Digital Signature
NOTE: The official signing for the LOCALITY must attach a certified copy of his or her
authority to execute this agreement.
COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION:
Chief of Policy
Commonwealth of Virginia
Department of Transportation
Digital Signature
Attachment
Appendix A (113139)
OAG Approved 12/17/2010; Revised 10/1/2014 5
STANDARD PROJECT ADMINISTRATION AGREEMENT
State-aid Projects
Project Number UPC Local Government
U000-128-R35 114380
U000-128-R43 115308
U000-128-R45 115310 City of Roanoke
U000-128-R47 115312
U000-128-R48 115313
THIS AGREEMENT, is hereby made and executed the date of the last signature set forth
below, by and between the CITY OF ROANOKE, VIRGINIA, hereinafter referred to as the
LOCALITY and the Commonwealth of Virginia, Department of Transportation, hereinafter
referred to as the DEPARTMENT. The DEPARTMENT and the LOCALITY are collectively
referred to as the "Parties".
WHEREAS, the LOCALITY has expressed its desire to administer the work described in
Appendix A, and such work for each improvement shown is hereinafter referred to as the
Project; and
WHEREAS, the funds shown in Appendix A have been allocated to finance the
Project(s) and the funding currently allocated or proposed for the project(s) does not include
Federal-aid Highway funds; and
WHEREAS, both parties have concurred in the LOCALITY's administration of the
phase(s) of work for the respective Project(s) listed in Appendix A in accordance with applicable
federal, state and local laws and regulations.
NOW THEREFORE, in consideration of the mutual premises contained herein, the
parties hereto agree as follows:
1. The LOCALITY shall:
a. Be responsible for all activities necessary to complete the noted phase(s) of each
Project shown in Appendix A, except for activities, decisions, and approvals which
are the responsibility of the DEPARTMENT, as required by federal or state laws and
regulations or as otherwise agreed to, in writing, between the parties.
b. Receive prior written authorization from the DEPARTMENT to proceed with the
project.
c. Administer the project(s) in accordance with guidelines applicable to Locally
Administered Projects as published by the DEPARTMENT.
d. Provide certification by a LOCALITY official of compliance with applicable laws
and regulations on the State Certification Form for State Funded Projects or in
another manner as prescribed by the DEPARTMENT.
1
State Aid Project Administration Agreement
Locality:City of Roanoke
Project Number: U000-128-R35 UPC 114380
Project Number: 0000-128-R43 UPC 115308
Project Number. U000-128-R45 UPC 115310
Project Number: U000-128-R47 UPC 115312
Project Number: U000-128-R48 UPC 115313
e. Maintain accurate and complete records of each Project's development of all
expenditures and make such information available for inspection or auditing by the
DEPARTMENT. Records and documentation for items for which reimbursement
will be requested shall be maintained for not less than three (3) years following
acceptance of the final voucher on each Project.
f. No more frequently than monthly, submit invoices with supporting documentation to
the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting
documentation shall include copies of related vendor invoices paid by the
LOCALITY and also include an up-to-date.project summary and schedule tracking
payment requests and adjustments.
g. Reimburse the DEPARTMENT all Project expenses incurred by the DEPARTMENT
if due to action or inaction solely by the LOCALITY the project becomes ineligible
for state reimbursement, or in the event the reimbursement provisions of Section
33.2-214 or Section 33.2-331 of the Code of Virginia, 1950, as amended, or other
applicable provisions of state law or regulations require such reimbursement.
h. On Projects that the LOCALITY is providing the required match to state funds, pay
the DEPARTMENT the LOCALITY's match for eligible Project expenses incurred
by the DEPARTMENT in the performance of activities set forth in paragraph 2.a.
i. Administer the Project in accordance with all applicable federal, state, and local laws
and regulations. Failure to fulfill legal obligations associated with the project may
result in forfeiture of state-aid reimbursements
j. If legal services other than that provided by staff counsel are required in connection
with condemnation proceedings associated with the acquisition of Right-of-Way, the
LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of
outside counsel approved by the Office of the Attorney General. Costs associated
with outside counsel services shall be reimbursable expenses of the project.
k. For Projects on facilities not maintained by the DEPARTMENT, provide, or have
others provide, maintenance of the Project upon completion, unless otherwise agreed
to by the DEPARTMENT.
2. The DEPARTMENT shall:
a. Perform any actions and provide any decisions and approvals which are the
responsibility of the DEPARTMENT, as required by federal or state laws and
regulations or as otherwise agreed to, in writing, between the parties.
b. Upon receipt of the LOCALITY's invoices pursuant to paragraph Lf, reimburse the
LOCALITY the cost of eligible Project expenses, as described in Appendix A. Such
OAG Approved 12/17/2010; Revised 10/1/2014 2
State Aid Project Administration Agreement
Locality:City of Roanoke
Project Number: U000-128-R35 UPC 114380
Project Number: U000-128-R43 UPC 115308
Project Number: U000-128-R45 UPC 1 15310
Project Number: U000-128-R47 UPC 115312
Project Number: U000-128-R48 UPC 115313
reimbursements shall be payable by the DEPARTMENT within 30 days of an
acceptable submission by the LOCALITY.
c. If appropriate, submit invoices to the LOCALITY for the LOCALITY's share of
eligible project expenses incurred by the DEPARTMENT in the performance of
activities pursuant to paragraph 2.a.
d. Audit the LOCALITY's Project records and documentation as may be required to
verify LOCALITY compliance with applicable laws and regulations.
e. Make available to the LOCALITY guidelines to assist the parties in carrying out
responsibilities under this Agreement.
3. Appendix A identifies the funding sources for the project, phases of work to be
administered by the LOCALITY, and additional project-specific requirements agreed to
by the parties. There may be additional elements that, once identified, shall be addressed
by the parties hereto in writing, which may require an amendment to this Agreement.
4. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the
DEPARTMENT's agent for the purpose of conducting survey work pursuant to Section
33.2-1011 of the Code of Virginia, 1950, as amended.
5. Nothing in this Agreement shall obligate the parties hereto to expend or provide any
funds in excess of funds agreed upon in this Agreement or as shall have been included in
an annual or other lawful appropriation. In the event the cost of a Project is anticipated to
exceed the allocation shown for such respective Project on Appendix A, both parties
agree to cooperate in providing additional funding for the Project or to terminate the
Project before its cost exceeds the allocated amount, however the DEPARTMENT and
the LOCALITY shall not be obligated to provide additional funds beyond those
appropriated pursuant to an annual or other lawful appropriation.
6. Nothing in this agreement shall be construed as a waiver of the LOCALITY's or the
Commonwealth of Virginia's sovereign immunity.
7. The Parties mutually agree and acknowledge, in entering this Agreement, that the
individuals acting on behalf of the Parties are acting within the scope of their official
authority and the Parties agree that neither Party will bring a suit or assert a claim against
any official, officer, or employee of either party, in their individual or personal capacity
for a breach or violation of the terms of this Agreement or to otherwise enforce the terms
and conditions of this Agreement The foregoing notwithstanding, nothing in this
subparagraph shall prevent the enforcement of the terms and conditions of this
Agreement by or against either Party in a competent court of law.
OAG Approved 12/17/2010; Revised 10/1/2014 3
State Aid Project Administration Agreement
Locality:City of Roanoke
Project Number U000-128-R35 UPC 114380
Project Number: U000-128-R43 UPC l 15308
Project Number U000-128-R45 UPC 115310
Project Number: U000-128-R47 UPC 115312
Project Number U000-128-R48 UPC 115313
8. The Parties mutually agree that no provision of this Agreement shall create in the public,
or in any person or entity other than parties, rights as a third party beneficiary hereunder,
or authorize any person or entity, not a party hereto, to maintain any action for, without
limitation, personal injury, property damage, breach of contract, or return of money, or
property, deposit(s), cancellation or forfeiture of bonds, financial instruments, pursuant to
the terms of this of this Agreement or otherwise. Notwithstanding any other provision of
this Agreement to the contrary, unless otherwise provided, the Parties agree that the
LOCALITY or the DEPARTMENT shall not be bound by any agreements between the
either party and other persons or entities concerning any matter which is the subject of
this Agreement, unless and until the LOCALITY or the DEPARTMENT has, in writing,
receive a true copy of such agreement(s) and has affirmatively agreed, in writing, to be
bound by such Agreement.
9. This agreement may be terminated by either party upon 30 days advance written notice.
Eligible Project expenses incurred through the date of termination shall be reimbursed in
accordance with paragraphs Lf, l.g, and 2.b, subject to the limitations established in this
Agreement and Appendix A. Upon termination and unless otherwise agreed to, the
DEPARTMENT shall retain ownership of plans, specifications, and right of way for
which state funds have been provided, unless all state funds provided for the Project have
been reimbursed to the DEPARTMENT by the LOCALITY, in which case the
LOCALITY will have ownership of the plans, specifications, and right of way.
THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has
been prepared jointly by the parties and shall be construed simply and in accordance with its fair
meaning and not strictly for or against any party.
THE LOCALITY and the DEPARTMENT further agree that should Federal-aid
Highway funds be added to the project, this agreement is no longer applicable and shall be
terminated. The LOCALITY and the DEPARTMENT mutually agree that they shall then enter
into a Standard Project Administration Agreement for Federal-aid Projects.
THIS AGREEMENT, when properly executed, shall be binding upon both parties, their
successors, and assigns.
THIS AGREEMENT may be modified in writing by mutual agreement of both parties.
The remainder of this page is BLANK
OAG Approved 12/17/2010; Revised 10/1/2014 4
State Aid Project Administration Agreement
Locality:City of Roanoke
Project Number: U000-128-R35 UPC 114380
Project Number. U000-128-R43 UPC 115308
Project Number. U000-128-R45 UPC 115310
Project Number: U000-128-R47 UPC 115312
Project Number. U000-128-R48 UPC 115313
IN WITNESS WHEREOF, each party hereto has caused this Agreement to be executed
by their duly authorized signatures below, acknowledging and agreeing that any digital signature
affixed hereto shall be considered as an original signature for all purposes and shall have the
same force and effect as an original signature.
CITY OF ROANOKE, VIRGINIA:
LOCALITY Digital Signature
NOTE: The official signing for the LOCALITY must attach a certified copy of his or her
authority to execute this agreement.
COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION:
Chief of Policy
Commonwealth of Virginia
Department of Transportation
Digital Signature
Attachment
Appendix A (114380)
Appendix A (115308)
Appendix A (115310)
Appendix A (115312)
Appendix A (115313)
OAG Approved 12/17/2010; Revised 10/1/2014 5
STANDARD PROJECT ADMINISTRATION AGREEMENT
State-aid Projects
Project Number UPC Local Government
U000-128-R50 116694
U000-128-R51 116695
U000-128-R52 116696 City of Roanoke
U000-128-R53 116697
U000-128-R54 117216
THIS AGREEMENT, is hereby made and executed the date of the last signature set forth
below, by and between the CITY OF ROANOKE, VIRGINIA, hereinafter referred to as the
LOCALITY and the Commonwealth of Virginia, Department of Transportation, hereinafter
referred to as the DEPARTMENT. The DEPARTMENT and the LOCALITY are collectively
referred to as the "Parties".
WHEREAS, the LOCALITY has expressed its desire to administer the work described in
Appendix A, and such work for each improvement shown is hereinafter referred to as the
Project; and
WHEREAS, the funds shown in Appendix A have been allocated to finance the
Project(s) and the funding currently allocated or proposed for the project(s) does not include
Federal-aid Highway funds; and
WHEREAS, both parties have concurred in the LOCALITY's administration of the
phase(s) of work for the respective Project(s) listed in Appendix A in accordance with applicable
federal, state and local laws and regulations.
NOW THEREFORE, in consideration of the mutual premises contained herein, the
parties hereto agree as follows:
1. The LOCALITY shall:
a. Be responsible for all activities necessary to complete the noted phase(s) of each
Project shown in Appendix A, except for activities, decisions, and approvals which
are the responsibility of the DEPARTMENT, as required by federal or state laws and
regulations or as otherwise agreed to, in writing,between the parties.
b. Receive prior written authorization from the DEPARTMENT to proceed with the
project.
c. Administer the project(s) in accordance with guidelines applicable to Locally
Administered Projects as published by the DEPARTMENT.
d. Provide certification by a LOCALITY official of compliance with applicable laws
and regulations on the State Certification Form for State Funded Projects or in
another manner as prescribed by the DEPARTMENT.
1
State Aid Project Administration Agreement
Locality City of Roanoke
Project Number: U000-128-R50 UPC 116694
Project Number: U000-128-R51 UPC 116695
Project Number: U000-128-R52 UPC 116696
Project Number. U000-128-R53 UPC 116697
Project Number: 0000-128-R54 UPC 117216
e. Maintain accurate and complete records of each Project's development of all
expenditures and make such information available for inspection or auditing by the
DEPARTMENT. Records and documentation for items for which reimbursement
will be requested shall be maintained for not less than three (3) years following
acceptance of the final voucher on each Project.
f. No more frequently than monthly, submit invoices with supporting documentation to
the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting
documentation shall include copies of related vendor invoices paid by the
LOCALITY and also include an up-to-date project summary and schedule tracking
payment requests and adjustments.
g. Reimburse the DEPARTMENT all Project expenses incurred by the DEPARTMENT
if due to action or inaction solely by the LOCALITY the project becomes ineligible
for state reimbursement, or in the event the reimbursement provisions of Section
33.2-214 or Section 33.2-331 of the Code of Virginia, 1950, as amended, or other
applicable provisions of state law or regulations require such reimbursement.
h. On Projects that the LOCALITY is providing the required match to state funds, pay
the DEPARTMENT the LOCALITY's match for eligible Project expenses incurred
by the DEPARTMENT in the performance of activities set forth in paragraph 2.a.
i. Administer the Project in accordance with all applicable federal, state, and local laws
and regulations. Failure to fulfill legal obligations associated with the project may
result in forfeiture of state-aid reimbursements
j. If legal services other than that provided by staff counsel are required in connection
with condemnation proceedings associated with the acquisition of Right-of-Way, the
LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of
outside counsel approved by the Office of the Attorney General. Costs associated
with outside counsel services shall be reimbursable expenses of the project.
k. For Projects on facilities not maintained by the DEPARTMENT, provide, or have
others provide, maintenance of the Project upon completion, unless otherwise agreed
to by the DEPARTMENT.
2. The DEPARTMENT shall:
a. Perform any actions and provide any decisions and approvals which are the
responsibility of the DEPARTMENT, as required by federal or state laws and
regulations or as otherwise agreed to, in writing, between the parties.
b. Upon receipt of the LOCALITY's invoices pursuant to paragraph Lf, reimburse the
LOCALITY the cost of eligible Project expenses, as described in Appendix A. Such
OAG Approved 12/17/2010; Revised 10/1/2014 2
State Aid Project Administration Agreement
Locality:City of Roanoke
Project Number: U000-128-R50 UPC 116694
Project Number: 0000-128-R51 UPC 116695
Project Number: U000-128-R52 UPC 116696
Project Number U000-128-R53 UPC 116697
Project Number U000-128-R54 UPC 117216
reimbursements shall be payable by the DEPARTMENT within 30 days of an
acceptable submission by the LOCALITY.
c. If appropriate, submit invoices to the LOCALITY for the LOCALITY's share of
eligible project expenses incurred by the DEPARTMENT in the performance of
activities pursuant to paragraph 2.a.
d. Audit the LOCALITY's Project records and documentation as may be required to
verify LOCALITY compliance with applicable laws and regulations.
e. Make available to the LOCALITY guidelines to assist the parties in carrying out
responsibilities under this Agreement.
3. Appendix A identifies the funding sources for the project, phases of work to be
administered by the LOCALITY, and additional project-specific requirements agreed to
by the parties. There may be additional elements that, once identified, shall be addressed
by the parties hereto in writing, which may require an amendment to this Agreement.
4. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the
DEPARTMENT's agent for the purpose of conducting survey work pursuant to Section
33.2-1011 of the Code of Virginia, 1950, as amended.
5. Nothing in this Agreement shall obligate the parties hereto to expend or provide any
funds in excess of funds agreed upon in this Agreement or as shall have been included in
an annual or other lawful appropriation. In the event the cost of a Project is anticipated to
exceed the allocation shown for such respective Project on Appendix A, both parties
agree to cooperate in providing additional funding for the Project or to terminate the
Project before its cost exceeds the allocated amount; however the DEPARTMENT and
the LOCALITY shall not be obligated to provide additional funds beyond those
appropriated pursuant to an annual or other lawful appropriation.
6. Nothing in this agreement shall be construed as a waiver of the LOCALITY's or the
Commonwealth of Virginia's sovereign immunity.
7. The Parties mutually agree and acknowledge, in entering this Agreement, that the
individuals acting on behalf of the Parties are acting within the scope of their official
authority and the Parties agree that neither Party will bring a suit or assert a claim against
any official, officer, or employee of either party, in their individual or personal capacity
for a breach or violation of the terms of this Agreement or to otherwise enforce the terms
and conditions of this Agreement The foregoing notwithstanding, nothing in this
subparagraph shall prevent the enforcement of the terms and conditions of this
Agreement by or against either Party in a competent court of law.
OAG Approved 12/17/2010; Revised 10/1/2014 3
State Aid Project Administration Agreement
Locality:City of Roanoke
Project Number: U000-128-R50 UPC 116694
Project Number: U000-128-R51 UPC 116695
Project Number U000-128-R52 UPC 116696
Project Number U000-128-R53 UPC 116697
Project Number: U000-128-R54 UPC 117216
8. The Parties mutually agree that no provision of this Agreement shall create in the public,
or in any person or entity other than parties, rights as a third party beneficiary hereunder,
or authorize any person or entity, not a party hereto, to maintain any action for, without
limitation, personal injury, property damage, breach of contract, or return of money, or
property, deposit(s), cancellation or forfeiture of bonds, financial instruments,pursuant to
the terms of this of this Agreement or otherwise. Notwithstanding any other provision of
this Agreement to the contrary, unless otherwise provided, the Parties agree that the
LOCALITY or the DEPARTMENT shall not be bound by any agreements between the
either party and other persons or entities concerning any matter which is the subject of
this Agreement, unless and until the LOCALITY or the DEPARTMENT has, in writing,
receive a true copy of such agreement(s) and has affirmatively agreed, in writing, to be
bound by such Agreement.
9. This agreement may be terminated by either party upon 30 days advance written notice.
Eligible Project expenses incurred through the date of termination shall be reimbursed in
accordance with paragraphs If, l.g, and 2.b, subject to the limitations established in this
Agreement and Appendix A. Upon termination and unless otherwise agreed to, the
DEPARTMENT shall retain ownership of plans, specifications, and right of way for
which state funds have been provided, unless all state funds provided for the Project have
been reimbursed to the DEPARTMENT by the LOCALITY, in which case the
LOCALITY will have ownership of the plans, specifications, and right of way.
THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has
been prepared jointly by the parties and shall be construed simply and in accordance with its fair
meaning and not strictly for or against any party.
THE LOCALITY and the DEPARTMENT further agree that should Federal-aid
Highway funds be added to the project, this agreement is no longer applicable and shall be
terminated. The LOCALITY and the DEPARTMENT mutually agree that they shall then enter
into a Standard Project Administration Agreement for Federal-aid Projects.
THIS AGREEMENT, when properly executed, shall be binding upon both parties, their
successors, and assigns.
THIS AGREEMENT may be modified in writing by mutual agreement of both parties.
The remainder of this page is BLANK
OAG Approved 12/17/2010; Revised 10/1/2014 4
State Aid Project Administration Agreement
Locality:City of Roanoke
Project Number: U000-128-R50 UPC 116694
Project Number: U000-128-R51 UPC 116695
Project Number U000-128-R52 UPC 116696
Project Number: U000-128-R53 UPC 116697
Project Number: U000-128-R54 UPC 117216
IN WITNESS WHEREOF, each party hereto has caused this Agreement to be executed
by their duly authorized signatures below, acknowledging and agreeing that any digital signature
affixed hereto shall be considered as an original signature for all purposes and shall have the
same force and effect as an original signature.
CITY OF ROANOKE, VIRGINIA:
LOCALITY Digital Signature
NOTE: The official signing for the LOCALITY must attach a certified copy of his or her
authority to execute this agreement.
COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION:
Chief of Policy
Commonwealth of Virginia
Department of Transportation
Digital Signature
Attachment
Appendix A (116694)
Appendix A (116695)
Appendix A (116696)
Appendix A (116697)
Appendix A (117216)
OAG Approved 12/17/2010; Revised 10/1/2014 5
Appendix A
Project Number: 0000-128-R22 UPC: 113138 CFDA# N/A Locali : City of Roanoke Date: 3/14/2022
Project Location ZIP+4: 24015-4823 Locality DUNS# N/A Locality Address(incl ZIP+4):
215 Church Ave.SW
Roanoke VA 24011-0016
Proj 'Narlratil"
ork Roanoke River Greenway Bridge the Gap Phase II Segment 2. Construction of the final section of the Roanoke River Greenway in the City
Description: limits from Roanoke Ave,SW to Bridge Street.
From: Roanoke Ave
To: Bridge Street
Locality Project Manager Contact info: Luke Pugh 540-853-5208 Luke.Pug h(a@RoanokeVa goy
Department Project Coordinator Contact Info: Jessie Nester 540-613-4115 Jessie.Nester vdot.virainia.ciov
Pr"b ent:Estimates * n
Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost
Estimated Locality Project Expenses $2,640,000 $945,000 $6,112,520 $9,697,520
Estimated VDOT Project Expenses $15,000 $5,000 $8,500 $28,500
Estimated Total Project Costs $2,655,000 $950,000 $6,121,020 $9,726,020
u N.
Pro Wct Gast and Reimb6tsenYenC 77 *01
t;.
Maximum Estimated Reimbursement
Phase Estimated Project Costs Funds type Local%Participation Reimbursement to Locality
(Choose from drop down box) for Funds Type Local Share Amount
YP (Estimated Cost-Local (Max.Reimbursement-
Share) Est.VDOT Expenses)
Preliminary Engineering $2,655,000 Revenue Sharing 50% $1,327,500 $1,327,500
$0 $0
Total PE $2,655,000 $1,327,500 $1,327,500 $1,312,500
Right of Way&Utilities $950,000 Revenue Sharing 50% $475,000 $475,000
$0 $0
Total RW $950,000 $475,000 $475,000 $470,000
Construction $3,249,792 Revenue Sharing 1 50% $1,624,896 $1,624,896
$2.871,228 Local Funds 100% $2,871,228 $0
Total CN $6,121,020 $4,496,124 $1,624,896 $1,616,396
Total Estimated Cost $9,726,020 $6,298,624 $3,427,396 $3,398,896
EE Total Maximum Reimbursement by VDOT to Locality(Less Local Share) $3,427,396
Estimated Total Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenses)
$3,398,89611
Project Financing
Revenue Sharing Revenue Sharing Aggregate
State Match i Local Match Local Funds Allocations
$3,427,396 $3,427,396 $2,871,228 $9,726,020
Program and Project Specif[c Funding Requirements
•This Project shall be administered in accordance with VDOT's Locally Administered Projects Manual and Revenue Sharing Program Guidelines.
•The LOCALITY will continue to operate and maintain the facility as constructed.Should the design features of the Project be altered by the LOCALITY subsequent to Project completion
without approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement,to make restitution,either physically or monetarily,as required by the
DEPARTMENT.
•This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $3,427,396
•Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program.
•All local funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation.
•This Standard Agreement replaces the Programmatic Project Administration Agreement that this Project was previously under and supersedes all previous versions signed by the
LOCALITY and VDOT.
This attachment is certified and made an official attachment to this document by the parties to this agreement.
Authorized Locality Official Date Authorized VDOT Official Date
Typed or printed name of person signing Typed or printed name of person signing
Revised: February 1,2019
Appendix A
Project Number: 0000-128-R23Date: 3/14/2022
UPC: 113139 CFDA# N/A Localit : City of Roanoke
Project Location ZIP+4: 24011-0016 Locality DUNS# N/A Locality AddrO��-- I - : ess(incl ZIP+4):
1215 Church Ave.SW
Roanoke VA 24011-0016
roject Narrativrs
Work FY19 RS Citywide Curb, Gutter,&Sidewalk Improvements. Citywide new curb,gutter,and sidewalk construction with associated drainage
Description: improvement.
From: Multiple
To: Multiple
Locality Project Manager Contact info: Luke Pugh 540-853-5208 Luke.Pugh@RoanokeVa ooV
Department Project Coordinator Contact Info: Jessie Nester 540-613-4115 Jessie.Nester vdot.vir inia. ov
;-.: Prt9 ec(F-slim
etas:.
m
Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost
Estimated Locality Project Expenses $2,584 $0 $1,984,880 $1,987,464
Estimated VDOT Project Expenses $2,584 $0 $25,000 $27,584
Estimated Total Project Costs $5,168 $0 $2,009,880 $2,015,048
Project Gost and Reimburse'eitii 77
w. N.
Maximum Estimated Reimbursement
Phase Estimated Project Costs Funds type Local%Participation Reimbursement to Localit
(Choose from drop down box) for Funds Type Local Share Amount Y
YP (Estimated Cost-Local (Max.Reimbursement-
Share) Est.VDOT Expenses)
Preliminary Engineering $5,168 Revenue Sharing 50% $2,584 $2,584
$0 $0
Total PE $5,168 $2,584 $2,584
Right of Way&Utilities $0
Total RW $0
$0 $0
Construction $2,009,880 Revenue Sharing 50% $1,004,940 $1,004,940
$0 $0
Total CN $2,009,880 $1,004,940 $1,004,940 $979,940
JI
otal Estimated Cost $2,015,048 $1,007,524 $1,007,524 $979,940
11
Total Maximum Reimbursement by VDOT to Locality(Less Local Share) $1,334,706
Estimated Total Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenses) $979,940
'Pr _ct Finahcin '
Revenue Sharing Revenue Sharing Aggregate
State Match Local Match Allocations
$1,334,706 $1,334,706 $2,669,412
Program and project Specific Ftmdift Requiraiments
•This Project shall be administered in accordance with VDOT's Locally Administered Projects Manual and Revenue Sharing Program Guidelines.
•The LOCALITY will continue to operate and maintain the facility as constructed.Should the design features of the Project be altered by the LOCALITY subsequent to Project completion
without approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement,to make restitution,either physically or monetarily,as required by the
DEPARTMENT.
•This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $1,334,706
•Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program.
•All local funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation.
•This Standard Agreement replaces the Programmatic Project Administration Agreement that this Project was previously under and supersedes all previous versions signed by the
LOCALITY and VDOT.
This attachment is certified and made an official attachment to this document by the parties to this agreement.
Authorized Locality Official Date Authorized VDOT Official Date
Typed or printed name of person signing Typed or printed name of person signing
Revised: February 1,2019
Appendix A
Project Number: 0000-128-R50Date: 3/14/2022
UPC: 116694 CFDA# N/A Locality- City of Roanoke
Project Location ZIP+4: 24017-6004 Locality DUNS# N/A Locality Address(incl ZIP+4):
215 Church Ave.SW
Roanoke VA 24011
Project Narrative'
22nd Street&Cove Road Drainage Improvements. Installation of approximately 800 If of various storm drain pipes, 15 storm drain structures,
°d`
Description: curb/gutter,sidewalk, pavement repair,site restoration,and associated work.The work of the project will result in a total land disturbance of
0.6 acres.
From: 22nd St and Delaware Ave
To: Clifton St.
Locality Project Manager Contact info: Elizabeth Paden 540-853-5906 Elizabeth.Paden(u-)roanokeva cov
Department Project Coordinator Contact info: Jessie Nester 540-613-4115 Jessie.Nester vdot.vir inia. ov
s w.,
`
Project ct Estimates
r:
Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost
Estimated Locality Project Expenses $0 $0 $615,000 $615,000
Estimated VDOT Project Expenses $5,000 $0 $10,000 $15,000
Estimated Total Project Costs $5,000 $0 $625,000 $630,000
Proje,cf Cost and Reimbursement
Maximum Estimated Reimbursemen
Phase Estimated Project Costs Funds type Local%Participation Reimbursement to Localit
(Choose from drop down box) for Funds Type Local Share Amount Y
YP (Estimated Cost-Local (Max.Reimbursement-
Share) Est.VDOT Expenses)
Preliminary Engineering $5,000 Revenue Sharing 50% $2,500 $2,500
$0 1 $0
Total PE $5,000 $2,500 $2,500
Right of Way&Utilities $0
Total RW $0$0 $0
Construction $625,000 Revenue Sharing 50% $312,500 $312,500
$0 $0
Total CN $625,000 $312,500 $312,500 $302,500
otal Estimated Cost $630,000
1 $315,000 1 $315,000 $300,000
Total Maximum Reimbursement by VDOT to Locality(Less Local Share) $315,000
Estimated Total Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenses) $300,000
11
ct Firjencin'`
Revenue Sharing Revenue Sharing Aggregate
State Match Local Match Allocations
$315,000 $315,000 $630,000
Program and Project Specific Funding Requirements
•This Project shall be administered in accordance with VDOT's Locally Administered Projects Manual and Revenue Sharing Program Guidelines.
•The LOCALITY will continue to operate and maintain the facility as constructed.Should the design features of the Project be altered by the LOCALITY subsequent to Project completion
without approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement,to make restitution,either physically or monetarily,as required by the
DEPARTMENT.
•This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $315,000
•Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program.
•All local funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation.
•This Standard Agreement replaces the Programmatic Project Administration Agreement that this Project was previously under and supersedes all previous versions signed by the
LOCALITY and VDOT.
This attachment is certified and made an official attachment to this document by the parties to this agreement.
Authorized Locality Official Date Authorized VDOT Official Date
Typed or printed name of person signing Revised: February 1,2019 Typed or printed name of person signing
Appendix A
Project Number: 0000-128-R52UPC: 116696 CFDA# N/A Locali f: City of Roanoke Date: 3/14/2022
Project Location ZIP+4: 24011-2419 Locality D
-- Locality Address(incl Z111111
215 Church Ave.SW
777 lRoanoke.VA 24011
P
ork
Jefferson Street-Downtown Drainage Improvements. Increase the pipe sizes along Jefferson. Replace an inadequate drop inlet at the corner
Description: of Jefferson and Franklin with a DI-3 curb inlet.
Fro : Franklin Road
T 7 0*' Day Avenue
L
Locality Project Manager Contact info: Elizabeth Paden 540-853-5906 Elizabeth.Paden(d)roanokeva-gov
[Department Project Coordinator Contact Info: Jessie Nester 540-613-4115 ie—sslie.Nester(a)vdot.vi'rai'ni'a.aov
PF0j;ct Es t66
Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost
Estimated Locality Project Expenses $0 $0 $1,180,000 $1,180,000
Estimated VDOT Project Expenses $10,000 $0 $10,000 $20,000
iEstimated Total Project Costs $10,000 $0 $1,190,000 $1,200,000
Pro ecf Cost and Relmb6rs
M ont
Maximum Estimated Reimbursemen
Phase Estimated Project Costs Funds type Local%Participation Reimbursement to Localit
(Choose from drop down box) for Funds Type Local Share Amount y
(Estimated Cost-Local (Max.Reimbursement I -Share) Est.VDOT Expenses)
Preliminary Engineering $10,000 Revenue Sharing 50% $5,000 $5,000
$0 $0
Total PEI $10,000 1 $5,000 1 $5,000
Right of Way&Utilities M $0
Total RW= $0
$0 $0
Construction $1,190,000 Revenue Sharing 50% $595,000 1---—
1 $0 $0
Total CN $1,190,000 $595,000 $595,000 $585,000
otal Estimated Cost $1,200,000 $600,000 $600,000 $580,000
Total Maximum Reimbursement by VDOT to Locality(Less Local Share) $600,0001
Estimated Total Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenses) $580,00011
Projeict Financing
11
Revenue Sharing Revenue Sharing Aggregate Local Match
State Match 11 11 L Allocations
$600,000 $600,000 $1,200,000
Prograrria Project Specific Funding Requiranumb'
•This Project shall be administered in accordance with VDOT's Locally Administered Projects Manual and Revenue Sharing Program Guidelines.
•The LOCALITY will continue to operate and maintain the facility as constructed.Should the design features of the Project be altered by the LOCALITY subsequent to Project completion
without approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement,to make restitution,either physically or monetarily,as required by the
DEPARTMENT.
•This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $600,000
•Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program.
•All local funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation.
•This Standard Agreement replaces the Programmatic Project Administration Agreement that this Project was previously under and supersedes all previous versions signed by the
LOCALITY and VDOT. I
This attachment is certified and made an official attachment to this document by the parties to this agreement.
Authorized Locality Official Date Authorized VDOT Official Date
Typed or printed name of person signing Typed or printed name of person signing
Revised: February 1,2019
Appendix A
Project Number: 0000-128-R35Date: 3/14/2022
UPC: 114380 CFDA# N/A Localit : City of Roanoke
Project Location ZIP+4: 24017-2301 Locality DUNS# N/A Locality Address(incl ZIP+4):
215 ChurchAve.SW
,
Roanoke VA 24011-0016
k
m u Pr*dtNar aatW
76,
Work Sunrise Avenue&Oakland Boulevard Drainage Improvements. Installation of approx 1,350 linear feet of various storm drain pipes, 13 storm
Description: drain structures,residential entrances,sidewalk,asphalt,utility relocation,site restoration,channel improvements,and associated work.
From: Sunrise Avenue NW
To: Roundhill Avenue NW
Locality Project Manager Contact info: Joseph Judy 540-853-5909 JOseph.Judy(a)roanokeva aov
Department Project Coordinator Contact Info: Jessie Nester 540-613-4115 Jessie.Nester vdot.vir inia. ov
FIR
,. Project timatee` �;� . w � .;
Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost
Estimated Locality Project Expenses $1,000 $0 $1,414,497 $1,415,497
Estimated VDOT Project Expenses $1,000 $0 $5,000 $6,000
Estimated Total Project Costs $2,000 $0 $1,419,497 $1,421,497
Project Gost ana Reimbursetnenfi 7, �
Maximum Estimated Reimbursement
Phase Estimated Project Costs Funds type Local%Participation Reimbursement to Localit
(Choose from drop down box) for Funds Type Local Share Amount Y
YP (Estimated Cost-Local (Max.Reimbursement-
Share) Est.VDOT Expenses)
Preliminary Engineering $2,000 Revenue Sharing 50% $1,000 $1,000
$0 $0
Total PE $2,000 $1,000 $1,000 $0
Right of Way&Utilities $0
Total RW $0
$0 $0
Construction $836,711 Revenue Sharing 50% $418,356 1 $418,356
$582,786 Local Funds 100% $582,786 $0
Total CN $1,419,497 $1,001,142 $418,356 $413,356
otal Estimated Cost $1,421,497 $1,002,142 1 $419,356 $413,356
Total Maximum Reimbursement by VDOT to Locality(Less Local Share) $419,356
11
Estimated Total Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenses) $413,356
11
Prd4ect Financhi
Revenue Sharing Revenue Sharing11
Aggregate
State Match Local Match Local Funds Allocations
$419,356 $419,355 $582,786 $1,421,497
Program And Project Specific Funding Requirements
•This Project shall be administered in accordance with VDOT's Locally Administered Projects Manual and Revenue Sharing Program Guidelines.
•The LOCALITY will continue to operate and maintain the facility as constructed.Should the design features of the Project be altered by the LOCALITY subsequent to Project completion
ithout approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement,to make restitution,either physically or monetarily,as required by the
DEPARTMENT.
•This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $419,356
•Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program.
•All local funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation.
•This Standard Agreement replaces the Programmatic Project Administration Agreement that this Project was previously under and supersedes all previous versions signed by the
LOCALITY and VDOT.
This attachment is certified and made an official attachment to this document by the parties to this agreement.
Authorized Locality Official Date Authorized VDOT Official Date
Typed or printed name of person signing Typed or printed name of person signing
Revised: February 1,2019
Appendix A
Project Number: 0000-128-R43Date: 3/14/2022
UPC: 115308 CFDA# N/A Localit : City of Roanoke
Project Location ZIP+4; 24018-2047 Locality DUNS# N/A Locality Address(incl ZIP+4):
215 Church Ave.SW
Roanoke VA 24011-0016
FrojlectNarrafte
Work Windsor Road Drainage Improvements. installation of approximately 1,950 linear feet of various storm drainpipes, 13 storm drain structures,
Description: pavement repair,site restoration,channel improvements,and associated work.The work of the project will result in a total land disturbance of
0.90 acres.
From: 100 LF No of Windsor Rd
To: 15eyerle Road
Locality Project Manager Contact info: Joseph Judy 540-853-5909 Jose I7h.JUdy&roanokeva gov
Department Project Coordinator Contact Info: Jessie Nester 540-613-4115 Jessie.Nester vdot.vir inia. ov
Prolict Estirr'i8ttes'
Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost
Estimated Locality Project Expenses $0 $0 $605,232 $605,232
Estimated VDOT Project Expenses $5,000 $0 $10,000 $15,000
Estimated Total Project Costs $5,000 $0 $615,232 $620,232
Project Cost and"Reimbursetnent
Maximum Estimated Reimbursement
Phase Estimated Project Costs Funds type Local%Participation Reimbursement to Locality
(Choose from drop down box) for Funds Type Local Share Amount Y
YP (Estimated Cost-Local (Max.Reimbursement-
Share) Est.VDOT Expenses)
Preliminary Engineering $5,000 Revenue Sharing 50% $2,500 $2,500
Total PE $5,000 $0 $0
$2,500 $2,500
Right of Way 8 Utilities
$0
Total RW
$0
Construction $615,232 Revenue Sharing 50% $0 $0
$307,616 $307,616
Total CN $615,232 $0 $0
$307,616 $307,616 $297,616
otal Estimated Cost $620,232 $310,116 1 $310,116 $295,116
Total Maximum Reimbursement by VDOT to Locality(Less Local Share) $400,000
Estimated Total Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenses) $295,116
11
�',,Prolle6t Finan in
Revenue Sharing Revenue SharingAggregate
State Match Local Match Allocations
$400,000 $400,000 $800,000
Program anis Project Specific Funding Rettuirements
[, b
roject shall be administered in accordance with VDOT's Locally Administered Projects Manual and Revenue Sharing Program Guidelines.
OCALITY will continue to operate and maintain the facility as constructed.Should the design features of the Project be altered by the LOCALITY subsequent to Project completion
approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement,to make restitution,either physically or monetarily,as required by the
TMENT.
s a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $400,000
ursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program.
al funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation.
tandard Agreement replaces the Programmatic Project Administration Agreement that this Project was previously under and supersedes all previous versions signed by the
ITY and VDOT.
This attachment is certified and made an official attachment to this document by the parties to this agreement.
Authorized Locality Official Date Authorized VDOT Official Date
Typed or printed name of person signing Typed or printed name of person signing
Revised: February 1,2019
Appendix A
Project Number: 0000-1 28-R45UPC: 115310 CFDA# N/A Localit c City of Roanoke Date: 3/14/2022
Project Location ZIP+4: 24018-204771,
Locality DUNS# N/A Locality Address(incl ZIP+4):
215 Church Ave.SW
Roanoke,VA 24011-0016
491'lul' S"S".54, 01
0-
raL CRIS-% -7�' T 777 XPL
Work Deyerle Road Drainage Improvements. Installation of approximately 250 linear feet of various storm drain pipes, 6 storm drain structures,
Description: curb/gutter, pavement repair, 750 linear feet of channel improvements,site restoration, and associated work.The work of the project will resull
in a total land disturbance of 0.6 acres.
From: Grandin Rd SVT
To: Windsor Rd&Barnhill Ln
Locality Project Manager Contact info: Joey Judy 540-853-5909 jg§e2h.ju roanokeva.
Department Project Coordinator Contact Info: qyA -gov
Jessie Nester 540-613-4115 Jessie.Nester(a-)vdot.v'i inia.gov
structurz.
es,
project c ttlsre result
t
Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost
Estimated Locality Project Expenses $0 $0 $261,634 $261,634
Estimated VDOT Project Expenses $5,000 $0 $10,000 $15,000
Estimated Total Project Costs $5,000 $0 $271,634 $276,634
"T
Maximum Estimated Reimbursemen
Phase Estimated Project Costs Funds type Local%Participation Loc Reimbursement to Locality
(Choose from drop down box) for Funds Type I at Share Amount (Estimated Cost-Local (Max.Reimbursement-
Preliminary Engineering Share) Est.VDOT Expenses)
nearing $5,000 Revenue Sharing 50% $2,500 $2,500
Total PEI $5,000 $0 $0
$2,500 $2,500
Right of Way&Utilities
$0
5,817
Nol,R $271'634 $0
Construction $0 $0
$271,634 Revenue Sharing 3 50% $135,817
Totalt. C $0 $13
otal CN $271,634 $o
$135,Total Estimated $276,634 A17 —35,817 $125,817
$138,317 $123,317
Total Maximum Reimbursement by VDOT to Locality(Less Local Share) $255,000 ogrnnn
Estimated Total Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenses)
7-
ac a
Revenue Sharing Revenue Sharing Aggregate
Local
Match
State Match Local Match Allocations
$255,000 $255,000 $510,000
Aggregate
Allocations*:
"-n 77 7 77
Proo 70 Fc!ru 01*1111`010-iw 77 7-7
ct -7
•This Project shall be administered in accordance with VDOT's Locally Administered Projects
7-
Manual and Revenue Sharing Program Guidelines.
•The LOCALITY will continue to operate and maintain the facility as constructed.Should thedesign features of the Project be altered by the LOCALITY subsequent to Project completion
without approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement,to make restitution,either physically or monetarily,as required by the
DEPARTMENT.
•This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $255,000
•Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program.
•All local funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation.
•This Standard Agreement replaces the Programmatic Project Administration Agreement that this Project was previously under and supersedes all previous versions signed by the
LOCALITY and VDOT.
This attachment is certified and made an official attachment to this document by the parties to this agreement.
Authorized Locality Official Date Authorized VDOT Official Date
Typed or printed name of person signing Typed or printed name of person signing
Revised: February 1,2019
Appendix A
Project Number: 0000-128-R47Date: 3/14/2022
UPC: 115312 CFDA# N/A Locality: City of Roanoke
Project Location ZIP+4: 24014-4454 Locality DUNS# N/A Locality Address(incl ZIP-+4):
215 Church Ave.SW
Roanoke VA 24011-0016
ProJeCt Narl#dve
Work
Crown Point Road Drainage Improvements. Installation of approximately 550 linear feet of various storm drain pipes,11 storm drain
structures,curb/ utter,sidewalk,pavement repair,site restoration,and associated work.The work of the project will result in a total land
Description: 9 p p
disturbance of 0.65 acres.
From: 330 LF NE of Sample Ave
To: 400 LF SE of Crown Point Road
Locality Project Manager Contact info: Joey Judy 540-853-5909 ioseph.iudyCCilroanokeya gov
Department Project Coordinator Contact Info: Jessie Nester 540-613-4115 Jessie.Nester vdo vlainia.ciov
ProjectEs�mates"
Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost
Estimated Locality Project Expenses $0 $0 $435,000 $435,000
Estimated VDOT Project Expenses $5,000 $0 $10,000 $15,000
Estimated Total Project Costs $5,000 $0 $445,000 $450,000
,. ... ..
Project Cost and R611mburaement
Maximum Estimated Reimbursement
Phase Estimated Project Costs Funds type Local%Participation Reimbursement to Locality
(Choose from drop down box) for Funds Type Local Share Amount
YP (Estimated Cost-Local (Max.Reimbursement-
Share) Est.VDOT Expenses)
Preliminary Engineering $5,000 Revenue Sharing 50% $2,500 $2,500
$0 $0
Total PE $5,000 $2,500 $2,500
Right of Way 8 Utilities $0
Total RW $0
$0 $0
Construction $445,000 Revenue Sharing 50% $222,500 $222,500
$0 $0
Total CN $445,000 $222,500 $222,500 $212,500
Total Estimated Cost $450,000 $225,000 $225,000 $210,000
Total Maximum Reimbursement by VDOT to Locality(Less Local Share) $225,000
Estimated Total Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenses) $210,000
w
Project Finand n
Revenue Sharing Revenue Sharing Aggregate
State Match Local Match Allocations
$225,000 $225,000 $450,000
o ed shall be administered in accordance with VDOT Program and Project Spec9c Funding Re4uirements
•This Project 's Locally Administered Projects Manual and Revenue Sharing Program Guidelines.
•The LOCALITY will continue to operate and maintain the facility as constructed.Should the design features of the Project be altered by the LOCALITY subsequent to Project completion
ithout approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement,to make restitution,either physically or monetarily,as required by the
DEPARTMENT.
•This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $225,000
•Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program.
•All local funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation.
•This Standard Agreement replaces the Programmatic Project Administration Agreement that this Project was previously under and supersedes all previous versions signed by the
LOCALITY and VDOT.
This attachment is certified and made an official attachment to this document by the parties to this agreement.
Authorized Locality Official Date Authorized VDOT Official Date
Typed or printed name of person signing Typed or printed name of person signing
Revised: February 1,2019
Appendix A
Project Number: 0000-128-R48Date: 3/14/2022
UPC: 115313 CFDA# N/A Locality: City of Roanoke
Pect Location ZIP+4: 24014-5285 Locality DUNS# N/A
Locality Address(incl ZIP+4):
215 Church Ave.SW
Roanoke VA 24011-0016
Project Nartradve
Narrows Lane Drainage Improvements. Installation of approximately 300 linear feet of various storm drain pipes,7 storm drain structures,
Work curb/ utter,natural channel construction,site restoration,and associated work.The work of the project will result in a total land disturbance of
ription. g
0.3 acres.
: Van Winkle Road
100 LF North of Narrows Lane
ity Project Manager Contact info: Joseph Arthur 540-853-5906 JoseDh,Arthur anroanokeya oov
Project Coordinator Contact Info: Jessie Nester 540-613-4115
Jessie.Nester vdot.vir inia. ov
ProjectEstimates"
Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost
rEstimated
ated Locality Project Expenses $0 $0 $410,000 $410,000
ated VDOT Project Expenses $5,000 $0 $10,000 $15,000
Total Project Costs $5,000 $0 $420,000 $425,000
Pr c, Cost and Reimbursertient �
Maximum Estimated Reimbursemen
Phase Estimated Project Costs Funds type Local%Participation Reimbursement to Locality
(Choose from drop down box) for Funds Type Local Share Amount y
(Estimated Cost-Local (Max.Reimbursement-
Share) Est.VDOT Expenses)
Preliminary Engineering $5,000 Revenue Sharing 50% $2,500
$2,500
$0 $0
AUtilifies
$5,000 $2,500 $2,500
Right of Wa $0
$0
Construction $420,000 $0 $0
Revenue Sharing 50°/ $210,000
$210,000
,Total CN $420,000 $0 $0
$210,000 $210
Total Estimated Cost $425,000 ,000 $200,000$212,500 $212,500
$197,500
Total Maximum Reimbursement by VDOT to Locality(Less Local Share) $212,500
Estimated Total Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenses) $197,500
Pro ctFinanclin
Revenue Sharing Revenue Sharing Aggregate
State Match Local Match Local Funds Allocations
$212,500 $212,500
$425,000
Program and Pref q Specific Funding tequirements
[[DE s Project shall be administered in accordance with VDOT's Locally Administered Projects Manual and Revenue Sharing Program Guidelines.
e LOCALITY will continue to operate and maintain the facility as constructed.Should the design features of the Project be altered by the LOCALITY subsequent to Project completion
ut approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement,to make restitution,either physically or monetarily,as required by the
ARTMENT.
s is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $212,500
mbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program.
ocal funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation.
sStandard Agreement replaces the Programmatic Project Administration Agreement that this Project was previously under and supersedes all previous versions signed by the
LITY and VDOT.
This attachment is certified and made an official attachment to this document by the parties to this agreement.
Authorized Locality Official Date
Authorized VDOT Official Date
Typed or printed name of person signing Typed or printed name of person signing
Revised: February 1,2019
Appendix A
Project Number: 0000-128-R51Date: 3/14/2022
UPC: 116695 CFDA# N/A Locality: City of Roanoke
Project Location ZIP+4: 24016-3130 Locality DUNS# N/A Locality Address(incl ZIP+4):
215 Church Ave.SW
Roanoke VA 24011
= '- Projecyar�etfvq •r• ..
-.
Work 19th Street&Chapman Avenue Drainage Improvements. Installation of approximately 710 If of various storm drain pipes,9 storm drain
Description: structures,curb/gutter,pavement repair,water quality improvements,site restoration,and associated work.The work of the project will result
in a total land disturbance of 0.4 acres.
From: Chapman Avenue
To: 50OLF south of 19th Street
Locality Project Manager Contact info: Elizabeth Paden 540-853-5906 Elizabeth.Paden(aDroanokeva oov
Department Project Coordinator Contact Info: Jessie Nester 540-613-4115 Jessie.Nester(aMot.virainia.ciov
P ecCEstfmattes r
Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost
Estimated Locality Project Expenses $0 $0 $755,779 $755,779
Estimated VDOT Project Expenses $5,000 $0 $10,000 $15,000
Estimated Total Project Costs $5,000 $0 $765,779 $770,779
Project Cost and Reimbursement r:
Maximum Estimated Reimbursement
Phase Estimated Project Costs Funds type Local%Participation Reimbursement to Locality
Local Share Amount y
(Choose from drop down box) for Funds Type (Estimated Cost-Local (Max.Reimbursement-
Share) Est.VDOT Expenses)
Preliminary Engineering $5,000 Revenue Sharing 50% $2,500 $2,500
$0 .0
Total PE $5,000 $2,500 $2,500
Right of Way&Utilities $0
$0
Total RW $0 $0
Construction $470,000 Revenue Sharing 50% 1 $235,000 1 $235,000
$295,779 Local Funds 100-% 1 $295,779 $0
Total CN $765,779 $530,779 1 $235,000 $225,000
otal Estimated Cost $770,779 $533,279 $237,500 $222,500
41
Total Maximum Reimbursement by VDOT to Locality(Less Local Share $237,500
Estimated Total Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenses) $222,500
p w. Oct Fi"nancin
Revenue Sharing Revenue Sharing Aggregate
State Match Local MatchLocal Funds Allocations
$237,500 $237,500 $295,779 $770,779
Program and Project C*c Funding Req*pm6nts "
•This Project shall be administered in accordance with VDOT's Locally Administered Projects Manual and Revenue Sharing Program Guidelines.
•The LOCALITY will continue to operate and maintain the facility as constructed.Should the design features of the Project be altered by the LOCALITY subsequent to Project completion
without approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement,to make restitution,either physically or monetarily,as required by the
DEPARTMENT.
•This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $237,500
•Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program.
•All local funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation.
•This Standard Agreement replaces the Programmatic Project Administration Agreement that this Project was previously under and supersedes all previous versions signed by the
LOCALITY and VDOT.
This attachment is certified and made an official attachment to this document by the parties to this agreement.
Authorized Locality Official Date Authorized VDOT Official Date
Typed or printed name of person signing Typed or printed name of person signing
Revised: February 1,2019
Appendix A
Project Number: 0000-128-R53Date: 3/14/2022
UPC: 116697 CFDA# N/A Locality: City of Roanoke
Project Location ZIP+4: 24017-4206 Locality NSA N/A
Locality Address(incl ZIP+4):
215 Church Ave.SW
Roanoke VA 24011
ProWO Nan-avt3 `;
P
Victoria St&Caldwell St Drainage Improvements. Improving the intersection s drainage system,the existing crossing under Caldwell St at theow spot,and regrading and/or pavement overlay Victoria St to utilize the roadside ditch along the southern side.The work will result in a total
and disturbance of 0.9 acres.Caldwell StreetVictoria Street
t Manager Contact info: Joey Judy 540-853-5909 JoseDh.JUdVCcilrOanokeva aov
oject Coordinator Contact Info: Jessie Nester 540-613-4115
Jessie.Nester vdot.vir inia. ov
Project Es
Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost
[[Estimated
mated Locality Project Expenses $0 $0 $425,000 $425,000
mated VDOT Project Expenses $5,000 $0 $10,000 $15,000
Total Project Costs $5,000 $0 $435,000 $440,000
Pr' ect Dost and Reimbursement
1,nbselm )
Estimated Reimbursemen
Phase Estimated Project Costs Funds type Local%Participation Reto Locality
(Choose from drop down box) for Funds Type Local Share Amount Y
yp. (Estim (Max.Reimbursement-
Est.VDOT 6cpenses)
Preliminary Engineering $5,000 Revenue Sharing 50% $2,500
$0
Total PE $5,000 $2,500
Right of Way&Utilities
Total RW Lruction $368,564 $0
Revenue Sharing 50% $184,282
$184,282
$66,436 Local Funds 100% $66,436 $0
Total CN $435,000 $250 718 $184 282
$174,282
Estimated Cost $440,000 $253,218 $186 782
$171,782
Total Maximum Reimbursement by VDOT to Locality(Less Local Share) $186,782
Estimated Total Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenses) $171,782
11
Pr ct Financing
Revenue Sharing Revenue Sharing Aggregate
State Match Local Match Local Funds Allocations
$186,782 $186,782 $66,436 —� $440,000
Program and Project Specific Fanning a quireme iw.
•This Project shall be administered in accordance with VDOT's Locally Administered Projects Manual and Revenue Sharing Program Guidelines.
•The LOCALITY will continue to operate and maintain the facility as constructed.Should the design features of the Project be altered by the LOCALITY subsequent to Project completion
ithout approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement,to make restitution,either physically or monetarily,as required by the
DEPARTMENT.
•This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $186,782
•Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program.
•All local funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation.
•This Standard Agreement replaces the Programmatic Project Administration Agreement that this Project was previously under and supersedes all previous versions signed by the
LOCALITY and VDOT.
This attachment is certified and made an official attachment to this document by the parties to this agreement.
Authorized Locality Official Date Authorized VDOT Official
Date
Typed or printed name of person signing Typed or printed name of person signing
Revised: February 1,2019
Appendix A
Project Number: 0000-128-R54 Date: 3/14/2022
UPC: 117216 CFDA# N/A Localit : City of Roanoke
Project Location ZIP+4; 24012-6007 Locality DUNS# N/A Locality Address(incl ZIP+4):
215 Church Ave.SW
Roanoke VA 24011
„Rs Project rrgtl�e
ork 24th Street Drainage Improvements. Add curbing, inlets,and new storm drain to reduce runoff down 24th St and discharge into existing 42"
Description: RCP.
From: Daleton Boulevard
To: Kessler Road
Locality Project Manager Contact info: Joey Judy 540-853-5909 Joseph.Judy&roanokeya gov
Department Project Coordinator Contact Info: Jessie Nester 540-613-4115
Jessie.NesterCcDvdot.virginia. ov
A 11
w, Project EstlfrWe'
Preliminary Engineering Right of way and Utilities Construction Total Estimated Cost
Estimated Locality Project Expenses $0 $0 $622,700 $622,700
Estimated VDOT Project Expenses $1,000 $0 $10,000 $11,000
Estimated Total Project Costs $1,000 $0 $632,700 $633,700
Pro ct Cost antl ReimbUrs ement
Maximum Estimated Reimbursemen
Phase Estimated Project Costs Funds type Local%Participation Reimbursement to Locality
(Choose from drop down box) for Funds Type Local Share Amount y
yp (Estimated Cost-Local (Max.Reimbursement-
Share) Est.VDOT Expenses)
Preliminary Engineering $1,000 Revenue Sharing 50% $500 $500
$0 $0
Total PE $1,000 $500 $500
Right of Way&Utilities
$0
Total RW $0
lotal
onstruction $109,440 $0 $0
Revenue Sharing 50% $54,720
$54,720
$523,260 Local Funds 100% $523,260 $0
Total CN $632,700 $577,980 $54,720
$44,720
Estimated Cost $633,700 $578,480 $55,220
::d
Total Maximum Reimbursement by VDOT to Locality(Less Local Share) $55,220
Estimated Total Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenses) $44,220
Project Financing
Revenue Sharing
Revenue Sharing AggregateJ
State Match Local Match Local Funds Allocations
$55,220 $55,220 $523,260
$633,700
Program and Project Spdciiic Fundtn Re
_ ,• g gtnrergenits
FFDEEPARTMENT.s Project shall be administered in accordance with VDOTs Locally Administer ed Projects Manual and Revenue Sharing Program Guidelines.
e LOCALITY will continue to operate and maintain the facility as constructed.Should the design features of the Project be altered by the LOCALITY subsequent to Project completion
ut approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement,to make restitution,either physically or monetarily,as required by the
•This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $55,220
•Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program.
•All local funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation.
•This Standard Agreement replaces the Programmatic Project Administration Agreement that this Project was previously under and supersedes all previous versions signed by the
LOCALITY and VDOT.
This attachment is certified and made an official attachment to this document by the parties to this agreement.
Authorized Locality Official Date Authorized VDOT Official
Date
Typed or printed name of person signing Typed or printed name of person signing
Revised: February 1,2019
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov
CECELIA F.MCCOY,CMC CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
May 4, 2022
Mary F. Apel
3149 Stoneridge Road, S. W.
Roanoke, Virginia 24014
Dear Ms. Apel:
I am enclosing a copy of Resolution No. 42349-050222 appointing you as a School Board
Trustee on the Roanoke City School Board for a term of office commencing
July 1, 2022 and ending June 30, 2025, which the measure was adopted at a regular
meeting of the Council of City of Roanoke on Monday, May 2, 2022.
Please find enclosed Certificate of your appointment. Your Oath of Office has been
forwarded to Dawn Winter-Ware, Acting Clerk, Roanoke City School Board, for appropriate
handling prior to commencement of your term of office.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copies
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a Trustee of the Roanoke City School
Board.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosure
PC: Dawn Winter-Ware, Acting Clerk, Roanoke City School Board, P. O. Box 13145,
Roanoke, Virginia 24031, with attachments
Robert Cowell, Jr., City Manager
Timothy Spencer, City Attorney
Amelia Merchant, Director of Finance
Jody Lawson, Payroll and Systems Supervisor
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May 2022, Mary F. Apel, was appointed as a
Trustee of the Roanoke City School Board for a three-year term, commencing
July 1, 2022 and ending June 30, 2025.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov
CECELIA F.MCCOY,CMC CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
May 4, 2022
Joyce W. Watkins
820 Brownwood Drive, N. W.
Roanoke, Virginia 24017
Dear Ms. Watkins:
I am enclosing a copy of Resolution No. 42349-050222 appointing you as a School Board
Trustee on the Roanoke City School Board for a term of office commencing
July 1, 2022 and ending June 30, 2025, which the measure was adopted at a regular
meeting of the Council of City of Roanoke on Monday, May 2, 2022.
Please find enclosed Certificate of your appointment. Your Oath of Office has been
forwarded to Dawn Winter-Ware, Acting Clerk, Roanoke City School Board, for appropriate
handling prior to commencement of your term of office.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copies
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a Trustee of the Roanoke City School
Board.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosure
PC: Dawn Winter-Ware, Acting Clerk, Roanoke City School Board, P. O. Box 13145,
Roanoke, Virginia 24031, with attachments
Robert Cowell, Jr., City Manager
Timothy Spencer, City Attorney
Amelia Merchant, Director of Finance
Jody Lawson, Payroll and Systems Supervisor
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May 2022, Joyce W. Watkins, was appointed as
a Trustee of the Roanoke City School Board for a three-year term, commencing
July 1, 2022 and ending June 30, 2025.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
V V'�
IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA
The 2nd day of May 2022.
No. 42349-050222.
A RESOLUTION appointing Joyce W.Watkins and Mary F.Apel,as School Board Trustees
of the Roanoke City School Board for terms commencing July 1,2022, and ending June 30,2025.
WHEREAS,pursuant to Section 9-24,Code of the City of Roanoke(1979),as amended,and
Section 22.1-29.1, Code of Virginia(1950), as amended, a public hearing was held on April 18,
2022, relating to the appointment of School Board Trustees; and
WHEREAS,this Council is desirous of appointing Joyce W.Watkins and Mary F.Apel,to
fill the vacancies on the Roanoke City School Board.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Joyce W. Watkins and Mary F. Apel, are hereby appointed as School Board
Trustees of the Roanoke City School Board for terms commencing July 1,2022,and ending June 30,
2025.
2. The City Clerk is directed to transmit an attested copy of this resolution to the Clerk
of Roanoke City School Board, and to Joyce W. Watkins and Mary F. Apel.
ATTEST:
City Clerk.
a CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
May 4, 2022
Meg Smith
2237 Windsor Avenue, S. W.
Roanoke, Virginia 24015
Dear Ms. Smith:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were appointed as a member of the Board of Zoning Appeals to fill the
unexpired term of office of Christopher Vail ending December 31, 2023.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Board of Zoning Appeals.
Sincerely,
r^
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Lindsay Aker, Secretary, Board of Zoning Appeals, with application
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, MEG SMITH, was appointed as a member of
the Board of Zoning Appeals to fill the unexpired term of office of Christopher Vail ending
December 31, 2023.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
t3F
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
May 4, 2022
Yvonne Johnson
1521 Chapman Avenue, Unit B
Roanoke, Virginia 24016
Dear Ms. Johnson:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were reappointed as a member of the Building and Fire Code Board
of Appeals for a three-year term of office, commencing July 1, 2022 and ending
June 30, 2025.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to continue to serve the City of Roanoke as a member of the Building and Fire Code
Board of Appeals.
-5{ncer, Z
�L. Vx4d4j
Cecelia F. McCoy, CMC
City
ity Clerk
PC: Tina Carr, Secretary, Building and Fire Code Board of Appeals
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To-wit:
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, YVONNE JOHNSON, was reappointed as a
member of the Building and Fire Code Board of Appeals for a three-year term of office,
commencing July 1, 2022 and ending June 30, 2025.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
•� CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W,,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov
CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
May 4, 2022
Captain David Morris
626 Flint Ridge Lane
Bassett, Virginia 24055
Dear Captain Morris:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were appointed as a member of the Board of Trustees, City of Roanoke
Pension Plan to replace Battalion Chief Clarence Turpin for a two-year term of office commencing
July 1, 2022 and ending June 30, 2024.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W. The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express a
your
willingness to serve the City of Roanoke as a member of the Board of Truste spt
City of Roion anoke
oke
Pension Plan.
Sincerely,
JL44,e�
Cecelia F. McCoy, CMC
Enclosures
City Clerk
PC: Amelia Merchant, Secretary, Board of Trustees, City of Roanoke Pension Plan, with
application
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To-wit:
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, DAVID MORRIS, was appointed as a member
of the Board of Trustees, City of Roanoke Pension Plan to replace
Battalion Chief Clarence Turpin for a two-year term of office commencing July 1, 2022
and ending June 30, 2024.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
c CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
(} Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB CMC
CECELIA F.MCCOY,CMC ,
City Clerk Deputy City Clerk
May 4, 2022
Marc Nelson
Director of Economic Development
Roanoke, Virginia
Dear Mr. Nelson:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were reappointed as a member of the Board of Trustees, City of
Roanoke Pension Plan for a two-year term of office, commencing July 1, 2022 and ending
June 30, 2024.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to continue to serve the City of Roanoke as a member of the Board of Trustees, City
of Roanoke Pension Plan.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Amelia Merchant, Secretary, Board of Trustees, City of Roanoke Pension Plan
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, MARC NELSON, was reappointed as a
member of the Board of Trustees, City of Roanoke Pension Plan for a two-year term of
office, commencing July 1, 2022 and ending June 30, 2024.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
May 4, 2022
David Jeavons
5202 Aviation Drive, N. W.
Roanoke, Virginia 24012
Dear Mr. Jeavons:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were reappointed as a member of the Board of Trustees, City of
Roanoke Pension Plan for a four-year term of office, commencing July 1, 2022 and ending
June 30, 2026.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to continue to serve the City of Roanoke as a member of the Board of Trustees, City
of Roanoke Pension Plan.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Amelia Merchant, Secretary, Board of Trustees, City of Roanoke Pension Plan
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, DAVID JEAVONS, was reappointed as a
member of the Board of Trustees, City of Roanoke Pension Plan for a four-year term of
office, commencing July 1, 2022 and ending June 30, 2026.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
O
i CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
- " Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
May 4, 2022
Captain Deatria Muse
4026 Guernsey Lane
Roanoke, Virginia 24017
Dear Captain Muse:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were appointed as a member of the Court Community Correction Program
Regional Community Criminal Justice Board to replace The Honorable Tim Allen for a three-year term
of office commencing July 1, 2022 and ending June 30, 2025.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of
Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke
to have the oath administered. It is located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S.W. The Clerk of the Circuit Court office will keep a copy on
file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of
Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended, I am enclosing copy of the Virginia
Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Court Community Correction Program
Regional Community Criminal Justice Board.
Sincerely, 2
4 .444 -Qct �7 V�t'e j
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Krystal Hullette, Director of Court and Community Services, Court Community Correction
Program Regional Community Criminal Justice Board, 1717 Peters Creek Road, N. W.,
Roanoke, Virginia 24017, with application
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
1, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, DEATRIA MUSE, was appointed as a member
of the Court Community Correction Program Regional Community Criminal Justice Board
to replace The Honorable Tim Allen for a three-year term of office commencing
July 1, 2022 and ending June 30, 2025.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
a Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
May 4, 2022
Mary Kegley
333 Tinker Creek Lane, N. E.
Roanoke, Virginia 24019
Dear Ms. Kegley:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were reappointed as a member of the Mill Mountain Advisory Board
for a three-year term of office, commencing July 1, 2022 and ending June 30, 2025.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to continue to serve the City of Roanoke as a member of the Mill Mountain Advisory
Board.
Sincerely,
�!t�
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Nicole Ashby, Business Coordinator, Mill Mountain Advisory Board
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, MARY KEGLEY, was reappointed as a
member of the Mill Mountain Advisory Board for a three-year term of office, commencing
July 1, 2022 and ending June 30, 2025.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
` Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov
City Clerk CECELIA T.WEBB,CMC
Deputy City Clerk
May 4, 2022
Whitney Feldmann
2932 Lockridge Road
Roanoke, Virginia 24014
Dear Ms. Feldmann:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were reappointed as a member of the Mill Mountain Advisory Board
for a three-year term of office, commencing July 1, 2022 and ending June 30, 2025.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W. The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
willingness to continue to serve the City of Roanoke as a member of he Mill Mountain Advisory
Board.
Sincerely,
Cecelia F. McCoy, CMC
Enclosures City Clerk
PC: Nicole Ashby, Business Coordinator, Mill Mountain Advisory Board
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE To-wit:
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, WHITNEY FELDMANN, was reappointed as
a member of the Mill Mountain Advisory Board for a three-year term of office,
commencing
July 1, 2022 and ending June 30, 2025.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
May 4, 2022
Gloria Manns
1727 Staunton Avenue, N. W.
Roanoke, Virginia 24015
Dear Ms. Manns:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were reappointed as a member of the Personnel and Employment
Practices Commission for a three-year term of office, commencing July 1, 2022 and ending
June 30, 2025.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to continue to serve the City of Roanoke as a member of the Personnel and
Employment Practices Commission.
Sincerely,
�4�� Z�
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Angelia Vernon, Director of Human Resources, Personnel and Employment Practices
Commission
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To-wit:
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, GLORIA MANNS, was reappointed as a
member of the Personnel and Employment Practices Commission for a three-year term
of office, commencing July 1, 2022 and ending June 30, 2025.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
4 Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
May 4, 2022
Brian Haynesworth
Solid Waste Manager
Roanoke, Virginia
Dear Mr. Haynesworth:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were appointed as a member of the Personnel and Employment
Practices Commission to replace Chester Smith for a three-year term of office commencing
July 1, 2022 and ending June 30, 2025.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Personnel and Employment Practices
Commission.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Angelia Vernon, Director of Human Resources, Personnel and Employment Practices
Commission, with application
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, BRIAN HAYNESWORTH, was appointed as
a member of the Personnel and Employment Practices Commission to replace
Chester Smith for a three-year term of office commencing July 1, 2022 and ending
June 30, 2025.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
«_ Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
May 4, 2022
Donna Davis
1523 Grayson Avenue, N. W.
Roanoke, Virginia 24017
Dear Ms. Davis:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were reappointed as a member of the Roanoke Arts Commission for
a three-year term of office, commencing July 1, 2022 and ending June 30, 2025.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to continue to serve the City of Roanoke as a member of the Roanoke Arts
Commission.
Sincerely,
�!ee� Z�: vwedj
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Melissa Murray, Secretary, Roanoke Arts Commission
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, DONNA DAVIS,was reappointed as a member
of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2022
and ending June 30, 2025.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
1�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W„Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
May 4, 2022
Betsy Whitney
2411 Stanley Avenue
Roanoke, Virginia 24014
Dear Ms. Whitney:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were reappointed as a member of the Roanoke Arts Commission for
a three-year term of office, commencing July 1, 2022 and ending June 30, 2025.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to continue to serve the City of Roanoke as a member of the Roanoke Arts
Commission.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Melissa Murray, Secretary, Roanoke Arts Commission
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, BETSY WHITNEY, was reappointed as a
member of the Roanoke Arts Commission for a three-year term of office, commencing
July 1, 2022 and ending June 30, 2025.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
May 4, 2022
John Cornthwait, Jr.
3421 Greenland Avenue, N. W.
Roanoke, Virginia 24012
Dear Mr. Cornthwait, Jr.:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were appointed as a member of the Roanoke Arts Commission to
replace Jeremy Butterfield for a three-year term of office commencing July 1, 2022 and ending
June 30, 2025.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
I` Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Melissa Murray, Secretary, Roanoke Arts Commission, with application
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, JOHN CORNTHWAIT, JR., was appointed as
a member of the Roanoke Arts Commission to replace Jeremy Butterfield for a three-year
term of office commencing July 1, 2022 and ending June 30, 2025.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
i
City Clerk
G �
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Y
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov
CECELIA F.MCCOY,CMC CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
May 4, 2022
Jane Field
1862 Greenwood Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Field:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were reappointed as a member of the Roanoke Public Library
Board for a three-year term of office, commencing July 1, 2022 and ending June 30, 2025.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or
Affirmation of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke
City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office
will keep a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or
Affirmation of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of
the Virginia Freedom of Information Act(transmitted via email). The Act requires that you be
provided with a copy within two weeks of your appointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for
your willingness to continue to serve the City of Roanoke as a member of the Roanoke Public
Library Board.
Sincerely,
e
Cecelia F. McCoy, CMC
City
ity Clerk
PC: Sheila Umberger, Director of Libraries, Roanoke Public Library Board
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To-wit:
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, JANE FIELD, was reappointed as a member
of the Roanoke Public Library Board for a three-year term of office, commencing
July 1, 2022 and ending June 30, 2025.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
O�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC
Deputy City Clerk
City Clerk
May 4, 2022
William Hackworth
2202 Carter Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Hackworth:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were reappointed as a member of the Roanoke Valley Greenway
Commission for a three-year term of office, commencing July 1, 2022 and ending
June 30, 2025.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to continue to serve the City of Roanoke as a member of the Roanoke Valley
Greenway Commission.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Frank Maguire, Roanoke Valley Greenway Coordinator, Roanoke Valley Greenway
Commission, 1206 Kessler Mill Road, Salem, Virginia 24153
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, WILLIAM HACKWORTH, was reappointed as
a member of the Roanoke Valley Greenway Commission for a three-year term of office,
commencing July 1, 2022 and ending June 30, 2025.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
May 4, 2022
Steven Martin
Director of Human Services
Roanoke, Virginia
Dear Mr. Martin:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were reappointed as a member of the Roanoke Valley Juvenile Detention
Center Commission for a four-year term of office, commencing July 1, 2022 and ending
June 30, 2026.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of
Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke
to have the oath administered. It is located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S.W. The Clerk of the Circuit Court office will keep a copy on
file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of
Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended, I am enclosing copy of the Virginia
Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required"to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to continue to serve the City of Roanoke as a member of the Roanoke Valley Juvenile
Detention Center Commission.
Sincerely,
�.C� ".e-cj
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Bryan Henry, Superintendent, Roanoke Valley Juvenile Detention Center Commission,
498 Coyner Springs Road, Roanoke, Virginia 24012
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, STEVEN MARTIN, was reappointed as a
member of the Roanoke Valley Juvenile Detention Center Commission for a four-year
term of office, commencing July 1, 2022 and ending June 30, 2026.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
-' Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
May 4, 2022
The Honorable Anita Price
Council Member
Roanoke, Virginia
Dear Council Member Price:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were appointed to serve as an Elected Official representative of the
Roanoke Valley Regional Cable Television Committee to fill the unexpired term of office of
Council Member Robert Jeffrey, Jr., ending December 31, 2022.
Inasmuch as an Oath or Affirmation of Office was administered to you as an Elected
Official it is not necessary for another Oath to be administered. Please find enclosed a
Certificate of your appointment.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Roanoke Valley Regional Cable
Television Committee.
Sincerely,
_ � C
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Scott Ramsburg, Secretary, Roanoke Valley Regional Cable Television Committee,
541 Luck Avenue, S. W., Roanoke, Virginia 24016
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, ANITA PRICE, was appointed to serve as an
Elected Official representative to the Roanoke Valley Regional Cable Television
Committee to fill the unexpired term of Council Member Robert Jeffrey, Jr., for a term of
office ending December 31, 2022.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
off`
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
"* Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
May 4, 2022
The Honorable Joseph Cobb
Council Member
Roanoke, Virginia
Dear Council Member Cobb:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were appointed to serve as an Elected Official representative of the
Roanoke Valley Transportation Planning Organization to fill the unexpired term of office of
Council Member Robert Jeffrey, Jr., ending December 31, 2022.
Inasmuch as an Oath or Affirmation of Office was administered to you as an Elected
Official, it is not necessary for another Oath to be administered. Please find enclosed a
Certificate of your appointment.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Roanoke Valley Transportation
Planning Organization.
Sincerely,
6,4� ".�.
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Virginia Mullen, Secretary, Roanoke Valley Transportation Planning Organization,
P. O. Box 2569, Roanoke, Virginia 24010
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, JOSEPH COBB, was appointed to serve as
an Elected Official representative to the Roanoke Valley Transportation Planning
Organization to fill the unexpired term of Council Member Robert Jeffrey, Jr., for a term
of office ending December 31, 2022.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
i
I
� .; CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
May 4, 2022
Christopher Ramey
Police Department
Roanoke, Virginia
Dear Lieutenant Ramey:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were appointed as a member (law enforcement) of the Towing
Advisory Board to replace Lieutenant James Price, Jr., for a term of ending October 31, 2024.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Towing Advisory Board.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Douglas Barber, Assistant City Attorney, Towing Advisory Board, with application
Walter Hinkley, Chair, Towing Advisory Board, 3021 Preston Avenue, N. W., Roanoke,
Virginia 24012, with application
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, CHRISTOPHER RAMEY, was appointed as a
member (law enforcement) of the Towing Advisory Board to replace
Lieutenant James Price, Jr., for a term of office ending October 31, 2024.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov
CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
May 4, 2022
John Francis, Jr.
3684 Peakwood Drive, S. W.
Roanoke, Virginia 24014
Dear Mr. Francis:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2,2022,you were reappointed as a member of the Virginia Western Community College
Local Advisory Board for a four-year term of office, commencing July 1, 2022 and ending
June 30, 2026.
Enclosed you will find a Certificate of your reappointment andtwo copies of an Oath or Affirmation of
Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke
to have the oath administered. It is located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on
file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of
Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended,I am enclosing copy of the Virginia
Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required 'to read and becomefamiliar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to continue to serve the City of Roanoke as a member of the Virginia Western Community
College Local Advisory Board.
Sincerely,
�e. VX4c7
Cecelia F. McCoy, CMC
City
ity Clerk
PC: Amy Balzer, Board Liaison, Virginia Western Community College Local Advisory Board,
3093 Colonial Avenue, S. W., Fishburn Hall Blding 115, Roanoke, Virginia 24015
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To-wit:
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, JOHN FRANCIS, JR., was reappointed as a
member of the Virginia Western Community College Local Advisory Board for a
four-year term of office, commencing July 1, 2022 and ending June 30, 2026.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
` x Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov
CECELIA F.MCCOY,CMC CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
May 4, 2022
Annette Lewis
4606 Casper Drive, N. E.
Roanoke, Virginia 24019
Dear Ms. Lewis:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were reappointed as a member of the Visit Virginia's Blue Ridge, Board of
Directors for a one-year term of office, commencing July 1, 2022 and ending June 30, 2023.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of
Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke
to have the oath administered. It is located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S.W. The Clerk of the Circuit Court office will keep a copy on
file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of
Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended, I am enclosing copy of the Virginia
Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to continue to serve the City of Roanoke as a member of the Visit Virginia's Blue Ridge,
Board of Directors.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Landon Howard, President, Visit Virginia's Blue Ridge, 101 Shenandoah Avenue, N. W.,
Roanoke, Virginia 24016
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To-wit:
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, ANNETTE LEWIS, was reappointed as a
member of the Visit Virginia's Blue Ridge, Board of Directors for a one-year term of office,
commencing July 1, 2022 and ending June 30, 2023.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
CITY
OF ROANOKE
OFFICE OF THE CITY CLERK
1 215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov
CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
May 4, 2022
Stephen Lemon
2505 Cornwallis Avenue
Roanoke, Virginia 24014
Dear Mr. Lemon:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were reappointed as a member of the Visit Virginia's Blue Ridge, Board of
Directors for a one-year term of office, commencing July 1, 2022 and ending June 30, 2023.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of
Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke
to have the oath administered. It is located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on
file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of
Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended,I am enclosing copy of the Virginia
Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required'to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to continue to serve the City of Roanoke as a member of the Visit Virginia's Blue Ridge,
Board of Directors.
Sincerely, 2
Cecelia F. McCoy, CMC
City ity Clerk
PC: Landon Howard, President, Visit Virginia's Blue Ridge, 101 Shenandoah Avenue, N. W.,
Roanoke, Virginia 24016
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To-wit:
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, STEPHEN LEMON, was reappointed as a
member of the Visit Virginia's Blue Ridge, Board of Directors for a one-year term of office,
commencing July 1, 2022 and ending June 30, 2023.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
CITY ,
OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov
CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
May 4, 2022
Malcolm Quigley
2755 Richelieu Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Quigley:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 2, 2022, you were appointed as a member of the Visit Virginia's Blue Ridge, Board
of Directors to replace Ssunny Shah for a one-year term of office commencing July 1, 2022 and
ending June 30, 2023.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Visit Virginia's Blue Ridge, Board of
Directors.
Sincerely,
J �e
Cecelia F. McCoy, CMC
City ity Clerk
PC: Landon Howard, President, Visit Virginia's Blue Ridge, 101 Shenandoah
Avenue, N. W., Roanoke, Virginia 24016, with application
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To-wit:
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of May 2022, MALCOLM QUIGLEY, was appointed as a
member of the Visit Virginia's Blue Ridge, Board of Directors to replace Ssunny Shah for
a one-year term of office commencing July 1, 2022 and ending June 30, 2023.
Given under my hand and the Seal of the City of Roanoke this fourth day of
May 2022.
City Clerk
PRICE
42350-050922
ROANOKE CITY COUNCIL
RECESSED SESSION
MAY % 2022
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
The City of Roanoke is a safe, caring and economically vibrant community in
which to live, learn, work, play and prosper.
A vibrant urban center with strong neighborhoods set amongst the spectacular
beauty of Virginia's Blue Ridge.
1 . Call to Order--Roll Call. All present.
The Invocation was delivered by Council Member Joseph L. Cobb.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Sherman P. Lea, Sr.
NOTICE:
This recessed meeting will be televised live and replayed on RVTV Channel 3 on
Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video
streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are
offered with closed captioning for the deaf or hard of hearing.
Statement of Purpose. Mayor Lea.
Mayor Lea stated that City Council would be adopting measures in connection
with the City's Recommended 2022-2023 Fiscal Year Budget,which takes effect
July 1, 2022.
1
Introduction and Consideration of Ordinances and Resolutions:
A Certificate of the Director of Finance advising that funds required for the 2022 -
2023 General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School
General, School Food and Grant Fund budgets will be available for appropriation,for
the fiscal year July 1, 2022 and ending June 30, 2023.
No action taken.
1. Reaffirmation of Real Estate Tax Rate.
Adopted Ordinance No. 42350-050922. (7-0)
2. Amendment of the FY 2023 Fee Compendium for Library fines and fee
adjustments.
Adopted Resolution No. 42351-050922. (7-0)
3. Adoption of Annual General, Stormwater Utility, Civic Facilities, Parking, Risk
Management, School General, School Food Services and Grant Fund
appropriations for the fiscal year beginning July 1, 2022 and ending June 30,
2023.
Adopted Budget Ordinance No. 42352-050922. (7-0)
4. Endorsement of the Capital Improvement Program Update for FY 2023-2027.
Adopted Resolution No.42353-050922 and Budget Ordinance No.42354-
050922. (7-0)
5. Adoption of a Pay Plan for officers, employees, Council-appointed officers and
Constitutional Officers of the City; and authorization for certain salary
adjustments and merit increases and monthly stipends for certain board and
commission members, effective July 1, 2022.
Adopted Ordinance No. 42355-050922. (6-1, Council Member Moon
Reynolds voted no)
6. A communication from Mayor Sherman P. Lea, Sr., requesting that Council
convene in a Closed Meeting to discuss certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended.
(7-0)
At 2:26 p.m., the Mayor declared the meeting in recess for a Closed
Meeting.
At 2:56 p.m., the meeting reconvened. Certification of Closed Meeting.
(7-0)
7. Adjourned — 2:57 p.m.
2
DEPARTMENT OF FINANCE
215 Church Avenue,SW,Suite 461
_ Roanoke,Virginia 24011-1220
Telephone: (540)853-2821
Fax: (540)853-2940
AMELIA C.MERCHANT
Director of Finance
May 9, 2022
TO: Honorable Mayor and Members of Council
FROM: Amelia C. Merchant, Director of Finance
SUBJECT: Certification of Funding
I, Amelia C. Merchant, Director of Finance of the City of Roanoke, in
accordance with paragraph (a) of Section 25.1 of the Charter of the City of
Roanoke, as amended, and Sections 2-235 (e) and (f), Code of the City of
Roanoke (1979), as amended, do hereby certify that funds required for the
2022 - 2023 General Fund, Stormwater Utility Fund, Civic Facilities Fund,
Parking Fund, Risk Management Fund, School Fund, School Food Fund, and
Grant Fund budgets will be available for appropriation.
Director of Finance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of May 2022.
No. 42350-050922.
AN ORDINANCE adopting and reaffirming the real property tax rate as set forth in
Article II of Chapter 32 of the Code of the City of Roanoke and dispensing with the second
reading by title of this ordinance.
WHEREAS, pursuant to Section 58.1-3321, Code of Virginia (1950), as amended, City
Council held a public hearing on April 26, 2022, regarding the proposed real estate tax rate for
FY 2022-2023 in the amount of $1.22 for every $100 of fair market value of such property,
because such tax rate would result in an increase of one percent or more from the previous fiscal
year's real property tax levies.
THEREFORE BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Pursuant to Section 58.1-3321, Code of Virginia (1950), as amended, City
Council deems it necessary to adopt and reaffirm the proposed real estate property tax rate of
$1.22 for every $100 of fair market value of such property, and City Council hereby adopts and
reaffirms the real estate tax rate of$1.22 for every $100 of fair market value of such property, as
more particularly set forth in Section 32-16, Code of the City of Roanoke (1979), as amended,
together with all other real estate tax rates as set forth in Article II of Chapter 32, Code of the
City of Roanoke (1979), as amended. As provided for in Article 11 of Chapter 32, Code of the
City of Roanoke (1979), as amended, the real estate tax rates shall be effective for the tax year
commencing July 1, 2022, and for each tax year thereafter.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 9, 2022
Subject: Reaffirmation of Real Estate Tax Rate
Background:
During the development of the FY 2023 budget, City staff.advised Council that real
estate assessments will result in the generation of revenue at a higher level than FY
2022. Pursuant to Section 58.1-3321 of State Code, the City was required to provide
notice to the public and hold a public hearing in order to adopt and reaffirm the
current tax rate of $1 .22 per $100 of fair market value of such real property. Pursuant
to State Code, Council must deem it necessary to adopt and reaffirm such tax rate. As
such, it is necessary to adopt and reaffirm the proposed real estate tax rate of $1 .22
for every $100 of fair market value.
Considerations:
On April 26, 2022, City Council held a public hearing regarding the proposed real
estate property tax rate of $1 .22 per $100 of real property value. Council will consider
adopting an ordinance to reaffirm the proposed real estate property tax rate of $1 .22
for every $100 of fair market value as set forth in Article II of Chapter 32 of the Code
of the City of Roanoke. The real estate tax rate will be effective July 1 , 2022, and for
subsequent fiscal years, as provided in Article II, Chapter 32, Code of the City of
Roanoke (1979), as amended.
Recommended Action:
Adopt the attached ordinance effective July 1 , 2022, wherein Council deems it
necessary to adopt and reaffirm the real estate tax rate of $1 .22 for every $100 of fair
market value of such property, as set forth in Article II of Chapter 32 of the Code of the
City of Roanoke, and adopt and reaffirm the real estate tax rate of $1 .22 for every
$100 of fair market value of such property, as set forth in Article II of Chapter 32 of
the Code of the City of Roanoke.
--- --------- -------------
Robert . Cowell,Jr.
City Manager
Distribution: Council Appointed Officers
Ryan LaFountain, Commissioner of the Revenue
Evelyn Powers, City Treasurer
Clarence Grier, Deputy City Manager for Operations
Brent Robertson, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Finance
Susan Lower, Real Estate Valuation Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 0 day of May 2022.
No. 42351-050922.
A RESOLUTION deleting certain fees charged by the City for any books or materials that are
overdue at the Roanoke City Public Library; providing for an effective date; and directing amendment
of the Fee Compendium.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The following fees will deleted from the fee compendium:
Hot Picks
$1.00 per day/$5.00 maximum
Other Adult Books
$.20 per day/$5.00 maximum
Juvenile Books
$.20 per day/$1.00 maximum
Video (e.g. DVD)
$1.00 per day/$5.00 maximum
Audio (e.g. CD)
$1.00 per day/$5.00 maximum
Videogames
$1.00 per day/$5.00 maximum
Periodicals
Comic books - $.20 per day/$1.00 maximum
Magazines - $.10 per day/$1.00 maximum
2. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by the City Council by Resolution No. 32412-032795, adopted March 27,
1995, effective as of that date, shall be amended to reflect the new fee to be charged by the Roanoke
Public Libraries for the use of such community rooms, under the heading of Library.
3. Resolution No. 32412-032795 is hereby amended to the extent and only to the extent of
any inconsistency with this Resolution.
4. The fees established by this Resolution shall remain in effect until amended by this
Council.
5. This Resolution shall be in full force and effect on and after July 1, 2022.
ATTEST:
City Clerk.
°�
f CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 9, 2022
Subject: FY 2023 Amendment of Fee Compendium
Background:
The recommended Fiscal Year 2022-23 budget includes adjustments to
Library Fines and Fees.
Considerations:
It is recommended that the following Library Fines and Fees be eliminated:
Hot Picks
$1 .00 per day/$5.00 maximum
Other Adult Books
$.20 per day/$5.00 maximum
juvenile Books
$.20 per day/$1 .00 maximum
Video (e.g. DVD)
$1 .00 per day/$5.00 maximum
Audio (e.g. CD)
$1 .00 per day/$5.00 maximum
Videogames
$1 .00 per day/$5.00 maximum
Periodicals
Comic books - $.20 per day/$1 .00 maximum
Magazines - $.10 per day/$1 .00 maximum
Charges for lost or damaged items will remain unchanged.
Recommendation:
Adopt the attached resolution amending the City's Fee Compendium (fee and
rate schedule) to reflect the Library Fines and Fees adjustments, effective July
1 , 2022.
_
�___
Robert Cowell
City Manager
Distribution: Council Appointed Officers
Clarence Grier, Deputy City Manager of Operations
W. Brent Robertson, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Finance
Sheila Umberger, Director of Libraries
2
v /A�
vv
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 91h day of May 2022.
No. 42352-050922.
AN ORDINANCE adopting the annual General, Stormwater Utility, Civic Facilities,
Parking, Risk Management, School General, and School Food Services Appropriations of the City
of Roanoke for the fiscal year beginning July 1, 2022, and ending June 30, 2023; and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That all money that shall be paid into the City Treasury for the General, Stormwater
Utility, Civic Facilities, Parking, Risk Management, School General, School Food Services and
Grant Funds in the fiscal year beginning July 1, 2022, and ending June 30, 2023, shall constitute
General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, and
School Food Services, and that as much of the same as may be necessary be, and the same is hereby
appropriated to the following uses and purposes, to-wit:
1
General Fund
Revenues
General Property Taxes $ 142,449,400
Other Local Taxes 85,050,200
Permits, Fees and Licenses 1,087,000
Fines and Forfeitures 752,000
Revenue from Use of Money and Property 232,500
Intergovernmental Revenue - State & Federal 76,579,700
Charges for Current Services 17,629,200
Other Revenues 1,009,000
Total Revenues $ 324,789,000
Appropriations
Treasurer $ 2,103,857
Clerk of Circuit Court 1,881,786
Juvenile and Domestic Relations Court Services 1,276,389
Juvenile and Domestic Relations Court Clerk 50,920
Magistrate 5,057
General District Court 90,914
Circuit Court 531,188
Commissioner of the Revenue 1,613,028
Sheriff $ 3,375,455
Jail 18,069,744 21,445,199
Commonwealth's Attorney 1,987,297
City Council $ 32,550
Mayor Lea 35,389
Vice-Mayor White-Boyd 32,269
Council Member Bestpitch 39,530
Council Member Cobb 39,530
Council Member Sanchez-Jones 31,101
Council Member Moon Reynolds 39,300
Council Member Price 39,530 289,199
City Attorney 1,058,251
City Clerk 461,894
Municipal Auditing 861,704
2
Department of Finance $ 2,296,812
Department of Management and Budget 650,483
Real Estate Valuation 1,397,445
Board of Equalization 8,501 4,353,241
Residual Fringe Benefits 3,898,298
Transfers to School Fund 92,541,877
Transfers to Greater Roanoke Transit Company 1,773,432
Transfers to Debt Service Fund 13,054,384
Transfers to Risk Fund 123,000
Transfer to Other Funds 6,654,940
Transfer to Civic Admission Tax 360,000
Funding for Reserves 1,625,000
Electoral Board 1,066,765
City Manager 1,154,336
Citizen Engagement 755,413
Memberships and Affiliations 4,292,248
Personnel Lapse (3,193,528)
Contingency 1,550,000
Miscellaneous 595,001
Roanoke Arts Commission 336,500
Economic Development 3,474,970
Human Resources $ 1,956,344
Employee Health Services 902,174 2,858,518
Technology - Operating $ 5,173,917
Technology - Capital Outlay 1,000,000
Radio Technology- Operating 611,965
E911 Center 2,868,781
E911 Wireless 734,999
E911/VA811 Share Expenses 407,280 10,796,942
Purchasing $ 607,381
Director of General Services and
Sustainability 288,482
Risk Management Operating 1,542,249
Fleet Operating Expenses 4,977,161
Fleet Capital Outlay 2,450,569
Solid Waste Management 6,492,257
Custodial Services 844,618
Building Maintenance 4,720,143 21,922,860
3
Fire Administration $ 856,443
Fire Support 2,425,083
Fire Operations 19,112,629
Emergency Management 297,395 22,691,550
Environmental Management $ 400,137
Director of Public Works 169,580
Transportation - Streets and Traffic 5,701,268
Transportation — Paving 4,288,924
Transportation - Snow Removal 169,233
Transportation - Street Lighting 1,169,426
Transportation - Engineering & Operations 25,836
Engineering 1,576,907 13,501,311
Development Services $ 2,817,786
Community Services 324,397
Strategic Management and Administration 759,820 3,902,003
Parks & Recreation Administration $ 1,529,578
Landscape Management 868,077
Park Management 762,829
Community Recreation 478,483
Urban Forestry 693,147
Outdoor Recreation 436,676
Athletics 807,450
Youth Development 501,891
Greenways and Trails 326,636 6,404,767
Human Service Support $ 293,935
Outreach Detention 327,361
Youth Haven 402,402
VJCCCA Enhance Community Services 82,401
VJCCCA Substance Abuse Services 67,335
Health Department 1,323,558
Mental Health 1,031,178
Human Services Advisory Board 430,000
Social Services 26,469,664
Comprehensive Services Act (CSA) 13,755,687 44,183,521
Police Administration $ 3,383,614
Police Investigation 5,857,322
Police Patrol 12,439,912
4
Police Services 1,594,608
Police Training 837,432
RESET 87,544
Police Animal Control 1,995,590 26,196,022
Libraries $ 4,037,524
Law Library 138,973
Virginia Cooperative Extension 82,449 4,258,946
Total Appropriations $ 324,789,000
Stormwater Utility Fund
Revenues
Operating $ 7,170,000
Total Revenues $ 7,170,000
Appropriations
Operating
$ 6,305,608
Debt Service 864,392
Total Appropriations $ 7,170,000
Civic Facilities Fund
Revenues
Operating $ 10,093,297
Non-Operating 2,350,375
Total Revenues $ 12,443,672
Appropriations
Operating Expenses $ 10,606,384
Debt Service & Risk 1,837,288
Total Appropriations $ 12,443,672
Parking Fund
Revenues
Operating $ 3,222,000
Total Revenues $ 3,222,000
5
Appropriations
Campbell Garage $ 129,915
Market Garage 201,227
Elmwood Park Garage 128,624
Center in the Square Garage 183,841
Church Avenue Garage 247,026
Tower Garage 198,323
Gainsboro Garage 157,742
Market Lot 21,219
Elmwood Lot 33,239
Warehouse Row Lot 22,849
Higher Ed Center Lot 32,270
Operating 814,105
Debt Service 1,051,620
Total Appropriations $ 3,222,000
Risk Management Fund
Revenues
Operating $ 22,516,051
Total Revenues $ 22,516,051
Appropriations
Risk Management - Other Expenses $ 22,516,051
Total Appropriations $ 22,516,051
School General Fund
Revenues $ 225,250,119
Appropriations $ 225,250,119
School Food Services Fund
Revenues $ 10,069,516
Appropriations $ 10,069,516
6
Total for all Funds
Revenues $ 605,460,358
Appropriations
$ 605,460,358
2. That all salaries and wages covered by the Pay Plan, paid from the appropriations
herein, shall be paid in accordance with the provisions thereof.
3. That the Director of Finance be, and she is hereby authorized and directed to transfer
between accounts such appropriations and wages for the labor force as may be necessary to cover
cost of labor performed by one department for another.
4. That funding for all outstanding encumbrances, at June 30, 2022, are re-appropriated
to the 2022-23 fiscal year to the same department and equivalent account for which they are
encumbered in the 2021-22 fiscal year.
5. That this ordinance shall be known and cited as the 2022-23 General, Stormwater
Utility, Civic Facilities, Parking, Risk Management, School General, and School Food Services
Appropriation Ordinance.
6. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
C�2CQ-�GQ...�•
City Clerk
7
vv�
IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA,
The 91h day of May 2022.
No. 42353-050922.
A RESOLUTION endorsing the update to the Capital Improvement Program submitted
by the City Manager in the City Council Agenda Report of May 9, 2022.
WHEREAS, by City Council Agenda Report of May 9, 2022, the City Manager has
presented an update to the City's Five-Year Capital Improvement Program for Fiscal Years
2023-2027 in the recommended amount totaling $283,781,061;
WHEREAS, the Capital Improvement Program and the funding recommendation for
projects is affordable and consistent with previous discussions by City Council and actions taken
by City Council; and
WHEREAS, this Council is desirous of endorsing the recommended update to the Capital
Improvement Program;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this
Council endorses and concurs in the recommendations of the City Manager for a certain update
to the Five-Year Capital Improvement Program for the City of Roanoke for Fiscal Years 2023-
2027, and the related funding recommendations, as set out in the City Council Agenda Report
dated May 9, 2022.
ATTEST:
ezurtA.� .4
City Clerk.
m IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
1
The 9th day of May 2022.
No. 42354-050922.
AN ORDINANCE to appropriate funding for the FY 2023-2027 Update to the
Capital Improvement Program, amending and reordaining certain sections of the 2023
General, Capital Projects, and Grant Funds Appropriations, and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2023 General, Capital Projects, and Grant Funds Appropriations be, and
the same are hereby, amended and reordained to read and provide as follows:
General Fund
Appropriations
Approp From One Time FY Fund 01-300-9410-9027 $650,004
Transfer to Capital Projects Fund 01-250-9310-9508 (2,364,987)
Transfer to Grant Fund-for Local Grant Match 01-250-9310-9535 150,000
Training and Development - Finance 01-250-1235-2044 4,000
Other Equipment— Electoral Board 01-260-1310-9015 9,000
Recruiting Program 01-340-1261-2019 45,000
Reserve Future Capital Outlay— DOT ITC 01-430-1602-3028 500,000
Training and Development— General Services 01-440-1262-2044 16,800
Administrative Supplies 01-440-1262-2030 3,600
Vehicular Equipment 01-440-2642-9010 550,000
Wearing Apparel - Fire 01-520-3213-2064 80,000
Fees for Professional Services — Public Works 01-530-4310-2010 280,000
Regular Employee Salaries — PBD 01-610-3413-1002 56,665
Overtime - PBD 01-610-3412-1003 11,930
FICA - PBD 01-610-3412-1120 988
Fees for Professional Services — Police 01-640-3111-2010 7,000
Capital Proiects Fund
Appropriations
Bridge Maintenance 08-530-9552-9003 $ 418,686
Contingency 08-530-9575-9220 992,107
Percent for Arts 08-310-9274-9003 143,000
Revenues
Transfer from General Fund 08-110-1234-1037 $1,553,793
Grant Fund
Appropriations
Local Match Funding for Grants 35-300-9700-5415 $150,000
Building Permit Rebates 35-310-8325-5653 25,000
Water/Fire Sewer Hook Up 35-310-8325-5654 25,000
EZ 1-A Commercial Fagade Program 35-310-8325-5657 150,000
Revenue
Transfer from General Fund 35-110-1234-1037 $150,000
Enterprise Zone 1-A City Funded Grants 35-300-8325-8325 200,000
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 9, 2022
Subject: Capital Improvement Program Update FY 2023-2027
Background:
The Capital Improvement Program (CIP) for Fiscal Years 2023-2027 is a plan
recommended for approval by City Council for anticipated capital project expenditures
to be incurred over the next five years and is a revision of the Fiscal Years 2022-2026
plan.
Considerations:
As part of the financial planning/budget development process City Council was briefed
on projects to be funded through additional bond issuance and cash. The total Capital
Improvement Program for Fiscal Years 2023-2027 is comprised of capital projects with
estimated expenditures of $283,781 ,061 as outlined in Attachment A.
Council authorization of debt issuance is required for planned issuance each fiscal year
and is requested through a separate report at a Council meeting after the adoption of
the CIP Update to ensure that the public hearing notices are published in accordance
with code requirements. Subject to Council approval, the public hearing will be held on
June 21 , 2022, at 7:00 p.m.
The CIP anticipates debt issuance each year as outlined below.
FY 2023
■ School Facility Maintenance and Improvements $12,750,000
■ Bridge Renovation 13,750,000
■ Libraries 300,000
■ Parks and Recreation Master Plan 2,750,000
■ Berglund Center Improvements 1 ,500,000
• Stormwater Management 4,000,000
■ Curb, Gutter and Sidewalk Program 2,335,000
■ Street Paving and Streetscape Improvements 1 ,500,000
■ Fleet Capital Replacements 1 ,600,000
■ Technology Capital 3,330,000
■ Fire Facility Master Plan 500,000
■ Public Works Service Center 430,000
■ Capital Building Maintenance 1 ,505,000
Total: $46,250,000
FY 2024
■ School Facility Maintenance and Improvements $12,855,000
■ Bridge Renovation 2,000,000
■ Libraries 1 ,700,000
■ Parks and Recreation Master Plan 3,400,000
• Berglund Center Improvements 1 ,500,000
■ Stormwater Management 3,000,000
■ Curb, Gutter and Sidewalk Program 2,335,000
■ Street Paving and Streetscape Improvements 1 ,500,000
■ Passenger Rail 1 ,865,000
■ Fleet Capital Replacements 600,000
■ Technology Capital 1 ,900,000
■ Fire Facility Master Plan 850,000
■ Public Works Service Center 345,000
■ Capital Building Maintenance 2,075,000
Total: $35,925,000
FY 2025
■ School Facility Maintenance and Improvements $5,000,000
■ Berglund Center Improvements 1 ,500,000
■ Stormwater Management 3,000,000
■ Curb, Gutter and Sidewalk Program 2,335,000
■ Street Paving and Streetscape Improvements 1 ,500,000
■ Fleet Capital Replacements 1 ,325,000
■ Technology Capital 1 ,900,000
• Fire Facility Master Plan 1 ,000,000
■ Public Works Service Center 3,555,000
■ Capital Building Maintenance 2,200,000
Total: $23,315,000
FY 2026
■ School Facility Maintenance and Improvements $5,000,000
■ Berglund Center Improvements 1 ,500,000
■ Stormwater Management 3,000,000
■ Curb, Gutter and Sidewalk Program 2,335,000
■ Street Paving and Streetscape Improvements 1 ,500,000
■ Fleet Capital Replacements 1 ,700,000
■ Technology Capital 1 ,100,000
■ Fire Facility Master Plan 8,300,000
• Capital Building Maintenance 600,000
Total: $25,035,000
FY 2027
■ School Facility Maintenance and Improvements $5,000,000
■ Bridge Renovation 1 ,250,000
2
■ Parks and Recreation Master Plan 1 ,200,000
■ Berglund Center Improvements 1 ,500,000
• Stormwater Management 3,000,000
■ Curb, Gutter and Sidewalk Program 2,335,000
■ Street Paving and Streetscape Improvements 1 ,500,000
■ Fleet Capital Replacements 600,000
■ Technology Capital 550,000
■ Capital Building Maintenance 1 ,000,000
Total: $17,935,000
Funding budgeted for debt service is based on the capital project planning model.
Budgeted excess funding for debt service is used to cash fund one-time selected
projects or for a specific purpose.
Funding in the amount of $418,686 is included in the Transfer to Capital Projects Fund
for Bridge Maintenance Projects and may be appropriated to project accounts for FY
2023.
Council is advised of the recommended use of one time funding for the following:
■ Construction $183,300
■ Equipment 329,304
■ Fees for Professional Services 100,000
■ Fleet Capital 550,000
■ Percent for Art 143,000
■ Salary/Compensation 114,583
■ Technology 580,000
■ Training and Development 77,800
■ Transportation Infrastructure 280,000
■ Capital Project Contingency 992,107
■ Local Grant Match 150,000
Total: $3,500,094
Funding in the amount of $200,000 was included in the Transfer to Grant Fund for the
purpose of providing local funds for the Enterprise Zone 1-A City Funded Grant
Program. It is recommended these funds be appropriated towards the Commercial
Fa4ade, Building Permit Rebates, and Water/Fire Sewer Hook Up Program.
Recommended Action:
Approve a resolution endorsing the update to the CIP.
Adopt the accompanying Budget Ordinance to appropriate $3,918,780 included in the
FY 2023 Transfer to Capital Projects Fund Account to the respective accounts
established by the Director of Finance for the following:
■ Bridge Maintenance $418,686
■ Construction 183,300
3
■ Equipment 329,304
■ Fees for Professional Services 100,000
■ Fleet Capital 550,000
■ Percent for Art 143,000
■ Salary/Compensation 114,583
■ Technology 580,000
■ Training and Development 77,800
■ Transportation Infrastructure 280,000
■ Capital Project Contingency 992,107
■ Transfer to Grant Fund for Local Matches 150,000
The funding noted above for Construction, Equipment, Fees for Professional Services,
Gun Violence Prevention Commission, Technology, Training and Development,
Transportation Infrastructure, and various other one-time departmental needs will be
transferred to departmental budgets or Grant Fund matching needs during the course
of the fiscal year for these identified one time needs.
Appropriate $200,000 included in the FY 2023 Transfer to Grant Fund Account to the
Enterprise Zone A-1 City Funded Grant.
-------------------------
Robert S. Cowell,Jr.
City Manager
Distribution: Council Appointed Officers
Verletta White, Superintendent, Roanoke City Public Schools
Kristine Flynn, Bond Counsel, Hawkins Delafield & Wood LLP
David Rose, Senior Vice President, Davenport & Company, LLC
Robyn Schon, Director of Civic Facilities
Amelia C. Merchant, Director of Finance
4
Capital Improvement Program - Planned Spending
Total ..vn
ProjectelT
Project Category/DescnOlon FY 2023 FY 242 27 Expenses;
Buildings:
Capital Building Improvements $ 4,132,334 $ 6,952,627 $ 11,084,961
Fire Facility Master Plan $ 531,846 $ 10,150,000 $ 10,681,846
Library Master Plan $ 961,794 $ 1,700,000 $ 2,661,794
Passenger Rail Station $ - $ 1,887,946 $ 1,887,946
Public Works Service Center $ 1,982,312 $ 3,213,844 $ 5,196,156
Transit Facility $ 310,299 $ - $ 310,299
TOTAL-Buildings $ 7,918,585 $ 23,904,417 $ 31,823,002
Fleet Capital and Equipment Replacement
Fleet Capital and Equipment Replacement $ 3,582,952 $ 7,568,505 $ 11,151,457
TOTAL-Fleet Capital and Equipment Replacement $ 3,582,952 $ 7,568,505 $ 11,151,457
Parks
Parks and Recreation Master Plan $ 12,601,574 $ 21,070,515 $ 33,672,089
TOTAL-Parks $ 12,601,574 $ 21,070,515 $ 33,672,089
Schools
School Improvements $ 12,750,000 $ 27,855,000 $ 40,605,000
TOTAL-Schools $ 12,750,000 $ 27,855,000 $ 40,605,000
Streets,Sidewalks and Bridges:
Bridge Renovation/Replacement Program $ 12,597,025 $ 22,897,594 $ 35,494,619
Curb,Gutter and Sidewalk Program $ 7,715,096 $ 13,216,513 $ 20,931,609
Street Improvement Projects $ 700,000 $ 6,478,552 $ 7,178,552
Street Paving $ 5,239,924 $ 20,959,696 $ 26,199,620
Streetscape Project Improvements $ 1,499,653 $ 7,500,000 $ 8,999,653
TOTAL-Streets,Sidewalks and Bridges $ 27,751,698 $ 71,052,355 $ 98,804,053
Technology Improvements
Technology Improvements $ 5,774,169 $ 9,450,000 $ 15,224,169
TOTAL-Technology Improvements $ 5,774,169 $ 9,450,000 $ 15,224,169
Stormwater Fund
Stormwater Capital Improvements $ 12,683,400 $ 27,340,949 $ 40,024,349
TOTAL-Stormwater Fund $ 12,683,400 $ 27,340,949 $ 40,024,349
Capital Improvement Program - Planned Spending (continued)
Total
V.t ?cnected,
P`r'oject CategorylDescAO!on FY 2023 FY 2024=27 E7t a es
Berglund Center Fund
Berglund Center Improvements $ 2,156,536 $ 6,000,535 $ 8,157,071
TOTAL-Berglund Center Fund $ 2,156,536 $ 6,000,535 $ 8,157,071
Parking Fund
Parking Facility Improvements $ 1,270,000 $ 3,049,871 $ 4,319,871
TOTAL-Parking Fund $ 1,270,000 $ 3,049,871 $ 4,319,871
GRAND TOTAL-All Funds $ 86,488,914 $ 197,292,147 $ 283,781,061
6ij�
IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA
The 91h day of May 2022.
No. 42355-050922.
AN ORDINANCE to adopt and establish a Pay Plan for officers, employees, Council
appointed officers and Constitutional Officers of the City effective July 1, 2022; providing for
certain salary adjustments; authorizing specific annual pay supplements; providing for an
effective date; and dispensing with the second reading of this Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Pursuant to §2-69, Code of the City of Roanoke (1979), as amended, there is
hereby adopted by the Council and made applicable to all classified officers and employees of
the City on July 1, 2022, the Pay Plan hereinafter set out in its entirety, which shall read and
provide as follows:
Minimum Maximum
Salar Salary
4 31,200.00 34,233.26
5 31,200.00 35,945.52
6 31,200.00 38,640.10
7 31,200.00 41,624.37
8 31,200.00 45,988.31
9 31,760.40 50,816.75
10 35,097.52 56,156.08
11 37,569.84 60,111.47
12 41,890.07 67,023.95
13 46,708.12 74,733.00
14 52,078.36 83,326.02
15 58,068.22 92,909.10
16 65,592.05 104,947.70
17 73,135.06 117,016.15
18 81,545.00 130,472.54
19 92,052.30 147,283.09
20 104,037.34 169,375.67
21 125,885.54 208,074.94
As adopted by Council the minimum wage for all non-public safety City employees was
increased to fifteen dollars per hour effective, January 1, 2022, regardless of the pay ranges set
forth in the City's Pay Plan.
2. In supplement to the Pay Plan adopted in paragraph No. 1 of this ordinance
pursuant to §2-69, Code of the City of Roanoke (1979), as amended, there is hereby adopted by
the Council and made applicable to all eligible full-time sworn law enforcement officers within
the City's Police Department who begin their employment with the City prior to June14, 2022
and are employed by the City on July 1, 2022, the Police Department Salary Step Schedule
attached to this Ordinance and made a part hereof as Attachment I.
For this fiscal year, all eligible full-time employees will be compensated at the step that
represents the number of years they have served in their current rank with the Police Department
("Time in Rank"), or receive a five percent (5%) increase of the employees' current base salary;
whichever is greater.
If the increase provided under this paragraph would cause an officer or employee to
exceed the maximum annual pay range applicable for such officer's or employee's position by
more than five percent (5%) ("Salary Cap"), such officer or employee shall receive a salary
increase only in such amount as will not exceed the Salary Cap, plus a one-time lump sum
payment totaling the amount that exceeds the Salary Cap. This salary increase given to all
eligible full-time sworn law enforcement officers within the City's Police Department in place
and stead of the salary increase given to eligible general employees in paragraph 7 of this
ordinance. The adoption of this ordinance represents the full implementation of the Police
Department Salary Step Schedule.
3. In supplement to the Pay Plan adopted in paragraph No. 1 of this ordinance
pursuant to §2-69, Code of the City of Roanoke (1979), as amended, there is hereby adopted by
the Council and made applicable to all sworn sheriff deputies and officers within the Sheriffs
Office for the City of Roanoke who begin their employment with the City prior to June 14, 2022
2
and are employed by the Sheriff on July 1, 2022, the Sheriff's Office Salary Step Schedule
attached to this Ordinance and made a part hereof as Attachment II.
For this fiscal year, all eligible full-time employees will be compensated at the midpoint
of their current salary and the step that represents the number of years they have served in their
current position with the Sheriffs Office, or receive a five percent (5%) increase of the
employees' current base salary; whichever is greater.
If the increase provided under this paragraph would cause a deputy or employee to
exceed the maximum annual pay range applicable for such officer's or employee's position by
more than five percent (5%) ("Salary Cap"), such deputy or employee shall receive a salary
increase only in such amount as will not exceed the Salary Cap, plus a one-time lump sum
payment totaling the amount that exceeds the Salary Cap. This salary increase given to all
eligible full-time sworn sheriff deputies and officers within the Sheriff's Office in place and
stead of the salary increase given to eligible general employees in paragraph 7 of this ordinance.
The adoption of this ordinance represents a one-half implementation of the Sheriff's Office
Salary Step Schedule.
4. In supplement to the Pay Plan adopted in paragraph No. 1 of this ordinance
pursuant to §2-69, Code of the City of Roanoke (1979), as amended, there is hereby adopted by
the Council and made applicable to all eligible full-time fire suppression personnel, full time
paramedics, and all Fire Code Enforcement officials within the City's Fire-EMS Department
who begin their employment with the City prior to June 14, 2022 and are employed by the City
on July 1, 2022, the Fire-EMS Department Step Schedule attached to this Ordinance and made a
part hereof as Attachment III.
For this fiscal year, all eligible full-time employees will be compensated at the midpoint
of their current salary and the step that represents the number of years they have served in their
3
current position with the Fire/EMS Department or receive a five percent (5%) increase of the
employees' current base salary; whichever is greater.
If the increase provided under this paragraph would cause an officer or employee to
exceed the maximum annual pay range applicable for such firefighter's or employee's position
by more than five percent (5%) ("Salary Cap"), such firefighter or employee shall receive a
salary increase only in such amount as will not exceed the Salary Cap, plus a one-time lump sum
payment totaling the amount that exceeds the Salary Cap. This salary increase given to all
eligible full-time fire suppression personnel, full-time paramedics, and Fire Code Enforcement
officials within the City's Fire-EMS Department in place and stead of the salary increase given
to eligible general employees in paragraph 7 of this ordinance. The adoption of this ordinance
represents a one-half implementation of the Fire/Ems Department Step Schedule.
5. Pursuant to §2-68, Code of the City of Roanoke (1979), as amended, effective
July 1, 2022, the City Manager shall promulgate and cause to be distributed among the officers
and employees of the City a Classification Plan, consisting of a plan of classification assigning a
pay grade and pay range in accordance with this Ordinance and class code to each position in the
classified service of this City.
6. The City Manager is authorized to establish an Employee Certification Program
to provide employees who obtain certain certifications approved by the City Manager to receive
an annual salary increase to the employee's base salary for so long as that employee maintains
such certification.
7. Salary increases of five percent (5%) of the employees' current base salary may
be awarded officers and employees according to their performance. Effective July 1, 2022, for
officers and employees who begin their employment with the City prior to June 14, 2022, salary
increases shall be paid based on the employee's base salary as of June 13, 2022. If the five
percent (5%) increase to an employee's base salary provided in this paragraph would cause an
4
officer or employee to exceed the maximum annual pay range applicable for such officer's or
employee's position by more than five percent (5%) ("Salary Cap"), such officer or employee
shall receive a salary increase only in such amount as will not exceed the Salary Cap. For any
officer or employee who receives a salary increase under this Ordinance that causes their annual
salary to exceed the Salary Cap, that officer or employee will receive a lump sum payment equal
to the difference between annual salary increase they receive under this Ordinance with the
Salary Cap and the salary increase they would have received but for the Salary Cap. This salary
increase shall not apply to any employee covered under the Law Enforcement Salary Police
Public Safety Step Schedule, the Sheriff's Public Safety Salary Step Schedule, or the Fire
Suppression Salary Fire-EMS Public Safety Step Schedule established in paragraphs 2, 3, and 4
of this ordinance.
8. If, after any applicable salary increases provided for in this Ordinance, any
officer's or employee's salary is below the applicable minimum for his or her pay range, such
officer's or employee's annual base salary shall be adjusted to the applicable minimum.
9. For the fiscal year beginning July 1, 2022, and ending June 30, 2023, and for
succeeding fiscal years unless modified by ordinance duly adopted by this Council, the annual
salaries of the following Council appointed officers shall be as set forth below:
POSITION TITLE ANNUAL SALARY
City Manager $226,693
City Attorney $175,203
City Clerk $101,120
Municipal Auditor $135,161
10. In no calendar year shall amounts of deferred compensation contributed by the
City on behalf of the Council appointed officers exceed the maximum amount permitted by the
Internal Revenue Code and IRS regulations to be deferred on a tax-free basis annually.
5
11. The Director of Finance shall continue to pay on an installment basis the sum of
$8,000.00 per calendar year to the deferred compensation plan established pursuant to Internal
Revenue Code Section 457, on behalf of the City Attorney, City Clerk, and Municipal Auditor.
The sum shall be paid in equal quarterly installments on the first payday of each calendar
quarter. Each installment is paid to the seated Council-appointed officer as of the first day of
that quarter.
12. The Director of Finance shall continue to pay on an installment basis the sum of
$25,000.00 per calendar year to the deferred compensation plan established pursuant to Internal
Revenue Code Section 457, on behalf of the City Manager. The sum shall be paid in equal
quarterly installments on the first payday of each calendar quarter. The Director of Finance shall
also continue to pay the City Manager such other benefits as set forth in his employment
contract.
13. The Director of Finance shall be authorized, for and on behalf of the City, to
execute any documents required by the City's third party administrator for deferred
compensation to implement this Ordinance.
14. Participants of the City's Retirement System will be required to make a five
percent (5%) contribution from their base salary to the City's Retirement Plan, and a one (1%)
contribution from their base salary to the City's 401(h) Retirement Health Savings account.
15. Annual pay supplements, payable on a bi-weekly basis, are provided for the
hereinafter set out job classifications which require the incumbent to privately own or lease a
motor vehicle routinely used in the course of conducting City business as follows:
POSITION TITLE ANNUAL SALARY SUPPLEMENT
Appraiser I $ 2,000
Appraiser II $ 2,000
Business License Inspector Auditor $ 2,000
6
Deputy City Managers $ 4,000
(unless City Manager has assigned a City vehicle
to the individual Assistant City Manager)
Assistant City Managers $ 2,000
(unless City Manager has assigned a City vehicle
to the individual Assistant City Manager)
Chief Deputy Commissioner of Revenue $ 2,000
City Attorney $ 2,500
City Clerk $ 2,500
Deputy Director of Real Estate Valuation $ 2,000
Director of Economic Development $ 2,000
Director of Finance $ 2,000
Director of Planning, Building and Development $ 2,000
Director of Real Estate Valuation $ 2,000
Mayor of City Council $ 2,500
Municipal Auditor $ 2,500
Residential Appraiser Analyst $ 2,000
Sr. Tax Compliance Administrator $ 2,000
Supervising Appraiser $ 2,000
Tax Compliance Auditor $ 2,000
Tax Compliance Administrator $ 2,000
If the requirement that any of the foregoing officers or employees own or lease a motor vehicle
for routine use in the conduct of City business should be eliminated, then the pay supplement
established by this Ordinance shall be terminated as of the date of elimination of such
requirement. The City Manager is authorized, within the limits of funds appropriated therefore,
to provide for similar pay supplements for other officers or employees.
16. In order to equitably compensate sworn police officers assigned duties in a non-
uniform capacity and in lieu of provision by the Police Department of uniforms and accessories,
each such officer shall be accorded an annual pay supplement of$600, payable on a bi-weekly
basis as a uniform allowance.
17. Each employee of the Fire-EMS Department hired by the City as a Firefighter
prior to April 18, 1991, who has received Emergency Medical Technician certification and
actively participates in the City's First Responder Program shall be accorded an annual pay
supplement of$1,200, payable on a bi-weekly basis, so long as they maintain such certification
and continue to participate in the City's First Responder Program.
18. Each employee of the Fire-EMS Department who has been certified to either the
Specialist or Technician level for the handling of hazardous materials and who is a member of
the Regional Hazardous Materials Response Team shall be accorded an annual pay supplement
of$1,200, payable on a bi-weekly basis, so long as they are assigned to the Regional Hazardous
Materials Response Team.
19. Each employee of the Fire-EMS Department who has been certified and performs
Fire Inspector duties as part of the Fire Prevention Program assigned by the Fire-EMS Chief
shall be accorded an annual pay supplement of$1,500, payable on a bi-weekly basis, so long as
they are assigned to perform Fire Inspector duties as a part of the Fire Prevention Program.
20. Each employee of the Fire-EMS Department who has been certified and performs
inspection and repair duties to the Department's "turn out" gear, Self-Contained Breathing
Apparatus ("SCBA") and safety sensitive equipment as part of the Fire Maintenance Safety
Program by the Fire-EMS Chief shall be accorded an annual pay supplement of$1,500, payable
on a bi-weekly basis, so long as they are assigned to perform inspection and repair duties as a
part of the Fire Maintenance Safety Program.
8
21. Each employee of the Fire-EMS Department who has been certified and is qualified
for the Heavy and Tactical/Swiftwater Team shall be accorded an annual pay supplement of
$1,200, payable on a bi-weekly basis, so long as they remain a member of the Heavy and
Tactical/Swiftwater Team.
22. Each employee of the Fire-EMS Department assigned by the Chief to the Training
Division for the purpose of training and teaching of personnel within the Fire-EMS Department
shall be accorded an annual pay supplement of five percent (5%) of the employee's base salary,
payable on a bi-weekly basis, so long as that employee continues to be assigned to the Training
Division.
23. The City Manager is authorized to institute a program to pay candidates who are
certified paramedics a sign-on bonus of$7,000 as an incentive to attract experienced paramedics
to the City's Fire/EMS Department. An applicant awarded a sign-on bonus will sign a
memorandum of understanding with the City that will include a repayment provision should the
applicant leave the employment of the City within their first three years of service.
24. Each Lieutenant, First Lieutenant, and Captain within the Fire-EMS Department
who has been certified as an EMT-Intermediate or paramedic shall be accorded an annual pay
supplement of$1,500,payable on a bi-weekly basis, so long as they maintain such certification.
25. The City Manager is authorized to continue a police career enhancement program
to provide pay incentives to police officers below the supervisory level. Such program may
include consideration for training, formal education, experience, and specialized assignments.
The annual pay supplement shall range from $1,095 to $5,228,payable on a bi-weekly basis.
26. The City Manager is authorized to continue a Community Policing Specialist
program to provide pay incentives to police officers. Such program may include consideration
for training and community participation. The annual pay supplement is two percent (2%) of the
employee's base salary, payable on a bi-weekly basis.
9
27. The City Manager is authorized to institute a program to pay experienced police
officer candidates a sign-on bonus ranging from $2,500 up to $7,000 as an incentive to attract
experienced police officers to the City's Police Department. An applicant awarded a sign-on
bonus will sign a memorandum of understanding with the City that will include a repayment
provision should the applicant leave the employment of the City within their first two years of
service.
28. Each Communications Officer II - Advanced in the E-911 Division who meets all
of the requirements and standards of the 911 Communications Officer lI role, has a minimum of
two years on-the-job experience, who is a Certified Communications Training Officer ("CTO"),
and satisfies all other requirements set forth in the E911 training, career enhancement, and
compensation program shall be accorded the following annual pay supplements, payable on a bi-
weekly basis, so long as they continue to comply with all requirements set forth in the E911
training, career enhancement, and compensation program:
$1000 annual pay supplement for being certified on the Fire Board.
$1000 annual pay supplement for being certified on the Police Board.
$500 annual pay supplement for being a Department Instructor as such is defined in the
E911 training, career enhancement, and compensation program.
29. Each Communications Officer Il - Senior in the E-911 Division who meets all of
the requirements and standards of the 911 Communications Officer Il Advanced Role (Three
Boards Required), has a minimum of one year experience as a 911 Communications Officer Il
Advanced, who is a Certified Communications Center Supervisor("CCS"), and satisfies all other
requirements set forth in the E911 training, career enhancement, and compensation program shall
be accorded an annual pay supplement of$3,300 payable on a bi-weekly basis, so long as they
continue to comply with all requirements set forth in the E911 training, career enhancement, and
compensation program.
10
30. Each Communications Supervisor-Advanced in the E-911 Division who meets all
of the requirements and standards of the 911 Communications Supervisor role, has a minimum
of one year experience as a 911 Communications Supervisor, who is a Certified Registered
Public-Safety Leader ("RPL"), and satisfies all other requirements set forth in the E-911 training,
career enhancement, and compensation program shall be accorded an annual pay supplement of
$2,000 payable on a bi-weekly basis, so long as they continue to comply with all requirements
set forth in the E911 training, career enhancement, and compensation program.
31. The 911 Operations Specialist-Advanced in the E-911 Division who meets all of
the requirements and standards of the 911 Operations Specialist role, has a minimum of one year
experience as a 911 Operations Specialist, who is a Certified Registered Public-Safety Leader
("RPL"), and satisfies all other requirements set forth in the E-911 training, career enhancement,
and compensation program shall be accorded an annual pay supplement of$2,000 payable on a
bi-weekly basis, so long as they continue to comply with all requirements set forth in the E-911
training, career enhancement, and compensation program.
32. The 911 Training Coordinator-Advanced in the E-911 Division who meets all of
the requirements and standards of the 911 Training Coordinator role, has a minimum of one year
experience as a 911 Training Coordinator, who is a Certified Registered Public-Safety Leader
("RPL"), and satisfies all other requirements set forth in the E-911 training, career enhancement,
and compensation program shall be accorded an annual pay supplement of$2,000 payable on a
bi-weekly basis, so long as they continue to comply with all requirements set forth in the E-911
training, career enhancement, and compensation program.
33. The 911 Systems Coordinator-Advanced in the E-911 Division who meets all of
the requirements and standards of the 911 Systems Coordinator role, has a minimum of one year
experience as a 911 Systems Coordinator, who is a Certified Communications Unit Leader, and
satisfies all other requirements set forth in the E-911 training, career enhancement, and
11
compensation program shall be accorded an annual pay supplement of $2,000 payable on a bi-
weekly basis, so long as they continue to comply with all requirements set forth in the E-911
training, career enhancement, and compensation program.
34. A pay stipend of $100 per month, or $1,200 annually, paid monthly, if the
member actually attends a regularly scheduled meeting during that month, shall continue to be
awarded to members of the City Planning Commission and the Board of Zoning Appeals upon
attainment of certification through the Virginia Certified Planning Commissioner Program and
the Virginia Certified Board of Zoning Appeals Program, respectively. New appointees will be
required to attain certification within one year of the date of appointment.
35. A pay stipend of $100 per month, or $1,200 annually, paid monthly, if the
member actually attends a regularly scheduled meeting during that month, shall be awarded to
members of the Architectural Review Board.
36. Any pay supplement provided in this Ordinance shall be combined with an
employee's base salary when computing overtime. However, if a pay supplement provided in
this Ordinance should cause an officer or employee to exceed the maximum annual pay range for
such officer's or employee's position, such officer or employee shall still receive the full amount
of such pay supplement provided in this Ordinance.
37. Regular full-time, permanent, City employees who donate to the 2023 United
Way Campaign will earn paid leave as follows:
Donation Per Pay Period Total Paid Leave Allotted
$5.00 per pay period/ 4.0 hours of leave
$130 per year
$10.00 per pay period/ 8.0 hours of leave
$260 per year
Permanent part-time employees who donate to the 2023 United Way Campaign will earn
prorated paid leave.
12
City employees who are engaged in performing emergency services or other necessary and
essential services for the City whose normal work schedule is 24 hours, who donate to the 2023
United Way Campaign will earn paid leave as follows:
Donation Per Pay Period Total Paid Leave Allotted
$5.00 per pay period/ 6.0 hours of leave
$130 per year
$10.00 per pay period/ 12.0 hours of leave
$260 per year
All time earned through donations to the 2022 United Way Campaign must be used by
June 26, 2023.
38. Each employee of the Sheriff's office who meets qualifications for Master Deputy
Sheriff or Master Deputy Sheriff II and has been appointed such by the Sheriff shall receive an
annual pay increase of five percent (5%) of the employee's base salary, payable on a bi-weekly
basis so long as that employee continues to be qualified and assigned as a Master Deputy Sheriff
or Master Deputy Sheriff II. This increase shall be capped at no more than five percent (5%)
above the pay range maximum for Deputy Sheriff or Deputy Sheriff II.
39. Each employee of the Sheriff's Office who meets the qualifications for Mental
Health Specialist is to be accorded an annual pay supplement of$1,500, payable on a bi-weekly
basis as long as they retain the appropriate qualifications established by the Sheriff and are
assigned to the Intake Section of the Jail.
40. The Sheriff is authorized to institute a program to pay experienced deputy sheriff
candidates who are certified via the Virginia Certified Correctional Officers a sign-on bonus of
$5,000 as an incentive to attract experienced sheriff deputies to the City of Roanoke's Sheriff's
Office. An applicant awarded a sign-on bonus will sign a memorandum of understanding with
the Sheriffs Office that will include a repayment provision should the applicant leave the
employment of the Sheriff s Office within their first two years of service.
13
41. The City Manager is authorized to continue the Special Military Pay Supplement
to any City employee who is a military reservist/national guard and who, between July 1, 2022
and June 30, 2023, is called to and serves on active duty related to our country's war on terrorism
or natural disasters. The pay supplement is equal to the difference between that employee's
regular City salary and military base pay plus any other compensation received for military
service.
42. The City Manager is authorized to pay the employees in certain positions
incentive pay based upon the incentive plan adopted by the Civic Center, known as the Berglund
Center, for each budget year.
43. The City Manager is authorized to pay a $500 annual stipend, payable on a bi-
weekly basis, to those who serve as Chairs or Co-Chairs for each of the formal advisory groups
established by the City Manager as long as they serve in such capacity.
44. The City Manager is authorized to award performance pay increases up to five
percent (5%) of an employee's base salary to those City employees that exhibit exceptional
performance in their duties as permitted by Section 15.2-1508, Code of Virginia (1950), as
amended.
45. The provisions of this Ordinance shall be in full force and effect on and after
July 1, 2022.
46. Pursuant to §12 of the Roanoke City Charter, the second reading of this
Ordinance by title is hereby dispensed with.
ATTEST:
City Clerk. -
14
N
6.
C
.
U
Polka Iw Pori
d iQ
$90,878.52
Police Captain P06
Police Lieutenant POS $69,691.16 $71,557.89 $73,424.62 $75,291.34 $77,158.07 $79,024.80
Police Sergeant PO4 $61,658.58 $63,355.60 $65,052.63 $66,749.6 $68,446.68 $70,143.70 $71,840.73
Senior Police Officer P03 $62,224.25 $63,767.00 $65,309.75
Police Officer II PO2 $48,152.50 $49,555.00 $50,957.50 $52,360.00 $53,762.50 $55,165.00 $56,567.50 $57,970.00 $59,372.50
Police Officer P01 $42,500.00 $43,775.00
r k'
Police D Positions
d
Police Captain P06 $93,025.25 $95,171.99 $97,318.73 $99,465.46 $101,612.20 $103,758.94 $105,905.67 $108,052.41 $110,199.15 $112,345.88
Police Lieutenant POS $80,891.53 $82,758.25 $84,624.98 $86,491.71 $88,358:44 $90,225.16 $92,091.89 $93,958.62 $95,825.35 $97,692.07
Police Sergeant PO4 $73,537.75 $75,234.78 $76,931.80 $78,628.83 $80,325.85 $82,022.88 $83,719.90 $85,416.93 $87,113.95 $88,810.97
Senior Police Officer P03 $66,852.50 $68,395.25 $69,938.00 $71,480.75 $73,023.50 $74,566.25 $76,109.00 $77,651.75 $79,194.50 $80,737.25
Police Officer II PO2 $60,775.00 $62,177.50 $63,580.00 $64,982.50 $66,385.00 $67,787.50 $69,190.00 $70,592.50 $71,995.00 $73,397.50
Police Officer POi
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Police Captain P06 $114,492.62 $116,639.36 $118,786.09 5120,932.83 $123,079.57
Police Lieutenant P05 $99,558.80 $101,425.53 $103,292.26 $105,158.98 $107,025.71
Police Sergeant PO4 $90,508.00 $92,205.02 $93,902.05 $95,599.07 $97,296.10
Senior Police Officer P03 $82,280.00 $83,822.75 $85,365.50 $86,908.25 $88,451.00
Police Officer II IPO21 $74,800.00 $76,202.50 $77,605.00 $79,007.50 $80,410.00
Police Officer IPO3
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Captain Deputy Sheriff S6 $75,763.38 $ 77,596.37
Lieutenant Deputy Sheriff S5 $ 64,287.30 $ 65,881.20 $ 67,475.10
Sergeant Deputy Sheriff S4 $ 57,288.00 $ 58,674.00
Senior Deputy Sheriff S3 „ $ 48,069.00 $ 49,392.00 $50,715.00 $ 52,038.00 $ 53,361.00 $ 54,684.00 $ 56,007.00
Deputy Sheriff it S2 $ 42,000.00 $43,260.00 $ 44,520.00 $ 45,780.00 $ 47,040.00 $ 48,300.00 $ 49,560.00 $ 50,820.00 $ 52,080.00 $53,340.00
Deputy Sheriff Si $ 40,000.00 $ 41,200.00 $ 42,400.00 y
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Captain Deputy Sheriff S6 $ 79,429.35 $ 81,262.34 $ 83,095.32 $ 84,928.31 $ 86,761.29 $ 88,594.28 $ 90,427.26 $ 92,260.25 $ 94,093.23 $ 95,926.22
Lieutenant Deputy Sheriff S5 $ 69,069.00 $ 70,662.90 $ 72,256.80 $ 73,850.70 $ 75,444.60 $ 77,038.50 $ 78,632.40 $ 80,226.30 $ 81,820.20 $ 83,414.10
Sergeant Deputy Sheriff S4 $ 60,060.00 $ 61,446.00 $ 62,832.00 $ 64,218.00 $ 65,604.00 $ 66,990.00 $ 68,376.00 $ 69,762.00 $ 71,148.00 $ 72,534.00
Senior Deputy Sheriff S3 $ 57,330.00 $ 58,653.00 $ 59,976.00 $ 61,299.00 $ 62,622.00 $ 63,945.00 $ 65,268.00 $ 66,591.00 $ 67,914.00 $ 69,237.00
a ^ 65,940 00
Deputy Sheriff S1
Deputy Sheriff II 52 $ 54,600.00 $ 55,860.00 $ 57,120 00 $ 58,380 00 $ 59,640.00 $ 60,900-00 $ 62,160.00 $ 63,420.00 $ 64,680.00 $,�
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Captain Deputy Sheriff S6 $ 97,759.20 $ 99,592.19 $ 101,425.17 $ 103,258.16 $ 105,091.14
Lieutenant Deputy Sheriff SS $ 85,008.00 $ 86,601.90 $ 88,195.80 $ 89,789.70 $ 91,383.60
Sergeant Deputy Sheriff S4 $ 73,920.00 $ 75,306.00 $ 76,692.00 $ 78,078.00 $ 79,464.00
Senior Deputy Sheriff S3 $ 70,560.00 $ 71,883.00 $ 73,206.00 $ 74,529.00 $ 75,852.00
Deputy Sheriff II S2 $ 67,200.00 $ 68,460.00 $ 69,720.00 $ 70,980.00 $ 72,240.00
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Fire-EMS Dept a C
Positions d
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FF Battalion Chief F8 $78,780.85V
FF Captain F7 566,543.59 $68,235.38 $69,927.17 $71,618.95
FF First Lieutenant F6 $58,956.19 $60,494.18 $62,032.16 $63,570.15 $65,108.14 Q
FF Lieutenant FS $54,684.00` $56,148.75 $57,613.50 $59,078.25 $60,543.00 $62,007.75
FF Paramedic F4 $47,895.00 $49,290.00 $50,685.00 $52,080.00 $53,475.00 $54,870.00 $56,265.00 $57,660.00 $59,055.00
FF Intermediate F3 $45,000.00 $46,350.00 $47,700.00 $49,050.00 $50,400.00 $51,750.00 $53,100.00 $54,450.00 $55,800.00 $57,150.00
Master Firefighter F2 $42,500.00 $43,775.00 $45,050.00 $46,325.00 $47,600.00 $48,875.00 $50,150.00 $51,425.00 $52,700.00 $53,975.00
Firefighter EMT F1 $41,000.00 $42,230.00 $43,800.00 $44,690.00 $45,920.00 $47,150.00 $48,380.00
Starting Salary
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Fire-EMS Dept a
Positions d
e
FF Battalion Chief F8 $80,641.81 $82,502.78 $84,363.74 $86,224.71 $88,085.67 $89,946.64 $91,807.60 $93,668.57 $95,529.53 $97,390.50'
FF Captain F7 $73,310.74 $75,002.52 $76,694.31 $78,386.10 $80,077.88 $81,769.67 $83,461.46 $85,153.24 $86,845.03 $88,536.81
FF First Lieutenant F6 $66,646.13 $68,184.11 $69,722.10 $71,260.09 $72,798.08 $74,336.06 $75,874.05 $77,412.04 $78,950.03 $80,488.01
FF Lieutenant FS $63,472.50 $64,937.25 $66,402.00 $67,866.75 $69,331.50 $70,796.25 $72,261.00$73,725.75 $75,190.50 $76,655.25
FF Paramedic F4 $60,450.00 $61,845.00 $63,240.00 $64,635.00 $66,030.00 $67,425.00 $68,820.00 $70,215.00'$71,610.00 $73,005.00
FF Intermediate F3 $58,500.00 $59,850.00 $61,200.00 $62,550.00 $63,900.00$65,250.00$66,600.00 $67,950.00 $69,300.00 $70,650.00
Master Firefighter F2
Firefighter EMT F3
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Fire-EMS Dept a
Positions` d
e
FF Battalion Chief F8 $99,251.46 $101,112.42 $102,973.39 $104,834.35 $106,695.32
FF Captain F7 $90,228.60 $91,920.39 $93,612.17 $95,303.96 $96,995.75
FF First Lieutenant F6 $82,026.00 $83,563.99 $85,101.98 $86,639.96 $88,177.95
FF Lieutenant F5 $78,120.00 $79,584.75 $81,049.50 $82,514.25 $83,979.00
FF Paramedic F4 $74,400.00 $75,795.00 $77,190.00 $781585.00 $79,980.00
FF Intermediate F3 $72,000.00' $73,350.00 $74,700.00 $76,050.00 $77,400.00
Master Firefighter F2
Firefighter EMT F1
RECESSED MEETING OF CITY COUNCIL
MONDAY, MAY 9, 2022
COMMENTS REGARDING REVISED
PROPOSED PAY PLAN ORDINANCE
FIRST, I WISH TO SPEAK ABOUT PARAGRAPHS 2 AND 4 OF THE
REVISED PROPOSED PAY PLAN ORDINANCE REGARDING THE
POLICE AND FIRE-EMS DEPARTMENTS STEP SCHEDULES,
RESPECTIVELY, I WOULD ASK THAT OVER THE NEXT SIX MONTHS,
THE CITY MANAGER ADDRESS THE PAY PLAN ISSUES OF THE
PUBLIC SAFETY EMPLOYEES' COMPENSATION.
SECONDLY, AS SET FORTH IN PARAGRAPH 15, THE MAYOR HAS
REQUESTED AN ANNUAL PAY SUPPLEMENT OF $2,500.00, TO
COMPENSATE HIM FOR THE USE OF HIS PERSONAL VEHICLE WHILE
PERFORMING CITY BUSINESS THROUGHOUT THE CITY. NO SUCH
SUPPLEMENT HAS BEEN INCLUDED IN ANY PREVIOUS PAY PLAN
ORDINANCES TO DATE. LOCAL MILEAGE, WITH APPROPRIATE
DOCUMENTATION, WAS INCLUDED IN THE COUNCIL'S BUDGET
PRIOR TO 2000 TO COMPENSATE THE MAYOR. CURRENTLY THERE
STILL IS A CITY ADMINISTRATIVE POLICY THAT ALLOWS
REIMBURSEMENT FOR LOCAL MILES TRAVELED STRICTLY FOR
CITY BUSINESS.
WITH THIS IN MIND, DURING OUR BUDGET BRIEFINGS FOR FISCAL
YEAR 2023-2024, 1 WOULD ASK THE CITY MANAGER TO PROVIDE A
DETAILED JUSTIFICATION AS TO WHY THE FOLLOWING PERSONS
UNDER HIS JURISDICTION CANNOT USE THE CURRENT LOCAL
MILAGE REIMBURSEMENT OR UTILIZE A CITY VEHICLE IN THE
PERFORMANCE OF THEIR DUTIES:
1
DEPUTY CITY MANAGER- $4,000;
ASSISTANT CITY MANAGER - $2,000;
ECONOMIC DEVELOPMENT DIRECTOR - $2,000;
FINANCE DIRECTOR - $2,000; AND
PLANNING, BUILDING, AND DEVELOPMENT
DIRECTOR - $2,000.
IN FAIRNESS TO OUR CITIZENS WHO ARE STILL STRGGLING FROM
THE EFFECTS OF COVID, AS WELL AS THOSE WHO RECEIVED AN
INCREASE IN THEIR REAL ESTATE TAX ASSESSMENTS, PERSONAL
PROPERTY TAXES, AND WHO WILL RECEIVE AN INCREASE IN
STORMWATER FEES ON JULY 1, 1 CANNOT SUPPORT THIS ANNUAL
PAY SUPPLEMENT FOR THE MAYOR FOR LOCAL MILEAGE. TO DO
SO WOULD INCREASE HIS TOTAL COMPENSATION BY 10%.
THEREFORE, I WOULD OFFER AN AMENDED MOTION TO REMOVE
THE ANNUAL PAY SUPPLEMENT FOR THE MAYOR, IN THE AMOUNT
OF $2,500.00 FROM THE REVISED PROPOSED PAY PLAN ORDINANCE
FOR DISCUSSION BY THE ENTIRE COUNCIL AT A SUBSEQUENT
COUNCIL MEETING.
THANK YOU.
COUNCIL MEMBER STEPHANIE MOON REYNOLDS
2
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE,S.W.,SUITE 452
ROANOKE,VIRGINIA 24011-1594
GTP�� TELEPHONE: (540)853-2444
FAX: (540)853-1145
SHERMAN P.LEA,SR. EMAIL: MAYOR a)ROANOKEVA.GOV
Mayor
May 9, 2022
The Honorable Vice-Mayor Patricia White-Boyd and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor White-Boyd and Members of Council:
This is to request a Closed Meeting to discuss certain authorities, boards, commissions
and committees appointed by Council, pursuant to Section 2.2-3711(A)(1), Code of Virginia
(1950), as amended.
Sincerely,
Sherman P. Lea, Sr.
Mayor
SPL:ctw