HomeMy WebLinkAboutCouncil Actions 06-06-22 WHITE-BOYD
42364-060622
ROANOKE CITY COUNCIL
INFORMAL SESSION
JUNE 612022
9:00 A.M.
CITY COUNCIL CHAMBER
215 CHURCH AVENUE, S. W.
AGENDA
The City of Roanoke is a safe, caring and economically vibrant community in
which to live, learn, work, play and prosper.
A vibrant urban center with strong neighborhoods set amongst the spectacular
beauty of Virginia's Blue Ridge.
Call to Order -- Roll Call — Council Member Moon Reynolds was
absent. Mayor Lea arrived late.
Welcome. Vice-Mayor Patricia White-Boyd.
NOTICE
Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays
at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through
Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed
captioning for the deaf or hard of hearing.
ITEMS FOR ACTION:
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(7-0)
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ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. The City Manager advised that Item 5.a. on the 2:00 p.m., agenda will
be withdrawn and rescheduled to be heard on July 5, at 2:00 p.m.
At 9:06 a.m., Mayor Lea entered the meeting.
At 9:07 a.m., Vice-Mayor White-Boyd relinquished the Chair to Mayor Lea.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL.
Council Member Bestpitch requested that without objection of Council that the
matter to remove an inappropriate plaque downtown be removed. The matter was
referred to the City Manager for review and response to the Council.
BRIEFINGS:
• Leadership Roanoke Valley - 15 minutes
• Code Amendment (Personnel) - 30 minutes
• Repeal and Readopt Fee Compendium - 20 minutes
• Code Amendment (Fire Prevention and Security) - 10 minutes
• Code Amendment (Real Estate) - 10 minutes
• Code Amendment (Prohibition of Firearms on City Property) - 10 minutes
Received and filed.
AT 10:08 A.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A
CLOSED MEETING; AND THEREAFTER RECONVENED AT 2:00 P.M., IN THE
COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING.
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ROANOKE CITY COUNCIL
REGULAR SESSION
JUNE 65 2022
2:00 P.M.
CITY COUNCIL CHAMBER
215 CHURCH AVENUE, S. W.
AGENDA
1 . Call to Order--Roll Call. All Present.
The Invocation was delivered by The Reverend Terry Kemp, Children's
Pastor and Ministries Director, Fort Chiswell Church of God.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Sherman P. Lea, Sr.
Welcome. Mayor Lea.
NOTICE:
Council meetings will be televised live and replayed on RVTV Channel 3 on
Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video
streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings
are offered with closed captioning for the deaf or hard of hearing.
ANNOUNCEMENTS:
The Council of the City of Roanoke is seeking applications for the following
current vacancies and/or upcoming expirations of terms of office:
Building and Fire Code Board of Appeals — one vacancy (Architect)
City of Roanoke Finance Board —one vacancy (Citizen-at-Large)
Gun Violence Prevention Commission — one vacancy
Roanoke Public Library Board —two vacancies
Virginia Western Community College Local Advisory Board —one vacancy
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Access the City's homepage to complete an online application for the
abovementioned vacancies.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A proclamation declaring June 2022 as Pride Month.
Mayor Lea declared June 2022 as Pride Month presented the proclamation
to Council Member Cobb.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
NONE.
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council,
as he may deem appropriate.
4. CONSENT AGENDA:
(APPROVED 7-0)
All matters listed under the Consent Agenda are considered to be routine by the
Members of City Council and will be enacted by one motion. There will be no
separate discussion of the items. If discussion is desired, the item will be
removed from the Consent Agenda and considered separately.
C-1 Minutes of the regular meetings of City Council held on Monday, April 18,
2022 at 2:00 p.m. and 7:00 p.m.; recessed session on Tuesday, April 26, 2022
and the regular meeting held on Monday, May 2, 2022, recessed until Monday,
May 9, 2022.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C-2 A communication from the City Attorney requesting that Council schedule
a public hearing to be held on Tuesday, June 21, 2022, at 7:00 p.m., or as soon
thereafter as the matter may be heard, or such later date and time as the City
Manager may determine, in his discretion, to amend the City's Fee Compendium
for fees associated with services provided by the Department of Planning and
Building Development.
RECOMMENDED ACTION: Concurred in the request.
C-3 A communication from the City Clerk advising of the resignation of Angela
Williams as a member of the Gun Violence Prevention Commission, effective
immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
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C-4 Minutes of the Audit Committee held on Thursday, January 27, 2022.
RECOMMENDED ACTION: Received and filed.
C-5 Reports of qualification of the following individuals:
David Jeavons as member of the Board of Trustees, City of
Roanoke Pension Plan for a four-year term of office commencing
July 1, 2022 and ending June 30, 2026;
Captain David Morris as a member of the Board of Trustees, City of
Roanoke Pension Plan to replace Battalion Chief Clarence Turpin
for a two-year term of office commencing July 1, 2022 and June 30,
2024;
William Hackworth as a member of the Roanoke Valley Greenway
Commission for a three-year term of office, commencing July 1,
2022 and ending June 30, 2025;
Steven Martin as a member of the Roanoke Valley Juvenile
Detention Center Commission for a four-year term of office,
commencing July 1, 2022 and ending June 30, 2026;
Annette Lewis and Stephen Lemon as members of the Visit
Virginia's Blue Ridge, Board of Directors for one-year terms of
office, each, commencing July 1, 2022 and ending June 30, 2023;
Meg Smith Dorsey as a member of the Board of Zoning Appeals to
fill the unexpired term of office of Christopher Vail ending
December 31, 2023;
Jane Field as a member of the Roanoke Public Library Board for a
three-year term of office, commencing July 1, 2022 and ending
June 30, 2025; and
Brian Haynesworth as a member of the Personnel and Employment
Practices Commission to replace Chester Smith for a three-year
term of office commencing July 1, 2022 and ending June 30, 2025.
RECOMMENDED ACTION: Received and filed.
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REGULAR AGENDA:
5. PUBLIC HEARINGS:
a. Receive views of citizens with regard to the 2022 — 2023 HUD Annual
Action Plan, to be acted upon at the June 21, 2022 City Council Meeting.
No action taken.
6. PETITIONS AND COMMUNICATIONS: NONE.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS:
• Gun Violence Prevention Framework - 15 minutes
Received and filed.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance of the National League of Cities Inclusive
Entrepreneurship Grant to help cities adopt policies, programs and
practices to give unrepresented entrepreneurs more opportunities
for economic advancement.
Adopted Resolution No. 42364-060622 and Budget Ordinance
No. 42365-060622. (7-0)
2. Approval of Human Services Advisory Board allocation of funding
to various non - profit agencies for Fiscal Year 2022 - 2023; and
execution of a Contract with the Council of Community Services to
conduct performance audits.
Adopted Resolution No. 42366-060622 and Budget Ordinance
No. 42367-060622. (7-0)
3. Approval of the Fiscal Year 2022 – 2023 Operating Budget of the
Hotel Roanoke Conference Commission.
Adopted Resolution No. 42368-060622. (7-0)
4. Appropriation of funds for the Evans Spring Master Planning
Project.
Adopted Budget Ordinance No. 42369-060622. (7-0)
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5. Appropriation of Parking Fund Retained Earnings for capital
maintenance projects in connection with the City parking garages.
Adopted Budget Ordinance No. 42370-060622. (7-0)
6. Execution of a Mutual Assistance Agreement between the Roanoke
Police Department and the Roanoke County Sheriff's Office.
Adopted Resolution No. 42371-060622. (7-0)
COMMENTS OF CITY MANAGER.
The City Manager shared the following comments:
■ The Annual Youth Summit would be held on June 25, 2022 at
the upper level of Washington Park and invited citizens to join
the Youth Services Citizens Board for fun and food while
celebrating Roanoke's youth. This event is FREE and open to
middle and high school students.
■ Roanoke City Parks and Recreation Pools officially open on
Friday, June 3, with the season running through August 14.
The department oversees both Washington Park Pool, located
in northwest Roanoke and Fallon Park Pool, located in
southeast Roanoke. Both pools will be open six days a week
during the season. View the weekly schedule, hours of
operation, and admission details for Fallon Park Pool and
Washington Park Pool on the city's website.
■ Reminded citizens that June 6 was the anniversary of D-Day
invasion, or Normandy landings. The landing operations of
the Allied forces as part of Operation Overlord in World War II,
began on June 6, 1944. This marked the beginning of the
liberation of German-occupied Western Europe from Nazi
control and more than 160,000 Allied troops landed along a 50-
mile stretch of French coastline.
b. CITY ATTORNEY:
1. Authorization for the City of Roanoke to participate in a firearm
buyback program with the Roanoke Monthly Meeting of the
Religious Society of Friends, Inc.
Adopted Ordinance No. 42372-060622. (7-0)
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
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10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11 . MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Bestpitch recognized today, June 6, as a very
important day in American history, and one of the most important
and consequential battles of World War II, the anniversary of D-Day.
Vice Mayor White-Boyd has spearheaded a project to raise
$160,000.00 for the construction of a life-size bronze statue of
Henrietta Lacks and announced $135,000.00 has already been raised.
She appealed to the public for an additional $25,000.00 to
commission an artist for construction the statue.
Mayor Lea applauded the citizens of the City of Roanoke and visitors
for their participation in the Ironman 70.3 Virginia's Blue Ridge
events held June 4 and 5. As Mayor, he said he was proud to call
Roanoke a vibrant community in which to live, work and play.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. See below.
CERTIFICATION OF CLOSED MEETING. (7-0)
Appointed Charles Whitney Brown, Jr., (Citizen-at-Large) to replace
Charles Hunter, 111, as a member of the Board of Trustees, City of Roanoke
Pension Plan for a four-year term of office commencing July 1, 2022 and
ending June 30, 2026.
Appointed Captain Adam Puckett (Police) to replace Deputy Chief Eric
Charles, as a City representative of the Court Community Corrections
Program Regional Community Criminal Justice Board for a three-year term
of office commencing July 1, 2022 and ending June 30, 2025.
Appointed Dr. Eric Anderson to fill the unexpired term of office of Angela
Williams as a member of the Gun Violence Prevention Commission ending
March 31, 2025. Waived residency requirement for Dr. Anderson.
Appointed James Davis to replace David Perry as a member of the Mill
Mountain Advisory Board for a three-year term of office commencing
July 1, 2022 and ending June 30, 2025.
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Reappointed Lori Baker—Lloyd as a member of the Personnel and
Employment Practices Commission for a three-year term of office
commencing July 1, 2022 and ending June 30, 2025.
Appointed Captain Adam Puckett to fill the unexpired term of office of
Deputy Chief Eric Charles as a City representative of the Regional Virginia
Alcohol Safety Action Program Policy Board ending June 30, 2023.
Appointed Stephen Niamke to fill the unexpired term of office of Jordan
Bell ending September 30, 2022; and an additional three-year term of office
ending September 30, 2025 as a member of the Roanoke Neighborhood
Advocates.
Appointed Cyndi Jones to replace Benjamin Bazak as a member of the
Roanoke Public Library Board for a three-year term of office commencing
July 1, 2022 and ending June 30, 2025.
Appointed Julie Payne (Alternate) to replace James O'Hare as a member of
the Roanoke Valley Juvenile Detention Center Commission for a four-year
term of office commencing July 1, 2022 and ending June 30, 2026. Waived
residency requirement for Ms. Payne.
Waived residency requirement for Lieutenant Christopher Ramey as a
member of the Towing Advisory Board.
Appointed Beth Quinn to replace Joshua Johnson as a member of the
Virginia Western Community College Local Advisory Board for a four-year
term of office commencing July 1, 2022 and ending June 30, 2026.
Reappointed Marc Nelson as a City representative of the Virginia's First
Regional Industrial Facilities Authority for a four-year term of office
commencing July 1, 2022 and ending June 30, 2026.
12. ADJOURNED -- 4:20 P.M.
9
c CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue,S.W.,Suite 456
a Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov Council Members
SHERMAN P.LEA,SR. William D.Bestpitch
Mayor Joseph L.Cobb
Anita J.Price
Stephanie Moon Reynolds
Vivian Sanchez-Jones
Patricia White-Boyd
June 6, 2022
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
This is to advise you that I will not be present at the 9:00 a.m. session of Roanoke City
Council on Monday, June 6, 2022; however, I will be present at the 2:00 p.m. regular
session of Council. Best wishes for a successful meeting.
Sincerely,
4 ") t
Stephanie Moon Reynolds
Council Member
S M M/ctw
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE,S.W.,SUITE 452
ROANOKE,VIRGINIA 24011-1594
TELEPHONE: (540)853-2444
FAX: (540)853-1145
SHERMAN P.LEA,SR. EMAIL: MAYORa)ROANOKEVA.GOV
Mayor
June 6, 2022
The Honorable Vice-Mayor Patricia White-Boyd and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor White-Boyd and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
Sherman P. Lea, Sr.
Mayor
SPL:ctw
COMMITTEE VACANCIES/REAPPOINTMENTS
June 6, 2022
Public
VACANCIES:
Term of office on the Building and Fire Code Board of Appeals (Architect) ending June 30, 2025.
Term of office on the City of Roanoke Finance Board (Citizen-at-Large) June 30, 2024.
Unexpired term of office on the Gun Violence Prevention Commission ending March 31, 2025.
Terms of office on the Roanoke Public Library Board ending June 30, 2025.
Term of office on the Virginia Western College Local Advisory Board ending June 30, 2026.
1
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Rights of Way:
Exploring Equity
Tratation '
in o
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Leadership
Roano
ke
Leadership Roanoke Valley
• Established in 1983 to encourage community leadership in the region.
• Engages new leaders on understanding issues facing the Roanoke Region.
• Workforce Development
o Healthcare
o Transportation
o Environment
• Community Development
• Participants engage in community dialogue, leadership development and creative
problem solving to educate and raise awareness.
• Our focus: lift stigma and ignite advocacy for equitable transportation solutions
Objectives
Explain the inequities in
transportation in the Show the impact of
Roanoke Valley, why they transportation inequities in
exist, the current state of our region .
transportation and how we
move forward.
Facilitate conversations
about awareness and Empower LRV teammates
perception of to become advocates for
transportation-related.., transportation change and
issues and how program improvement in the
activities have impacted Roanoke Valley.
teammates.
When we learn about our collective
past, we understand the present, so
that we can make decisions about our
future.
Decca Knight, Jordan Bell, Council Member Cristina Finch Kevin Price
LPC, LPSC, Historian, Educator, Anita James Price Roanoke Valley Valley Metro
NCC, CTP-C Local Community Alleghany
Activist Regional Commission
At �
Chris Chittum Council Member Leslie Price Megan Cronise
City of Roanoke Joe Cobb Healthy Roanoke Valley Roanoke County
Location:R.ar.ka Higher Education Center
L b"'vei LRV: Class of 2022 Travel
TRANSPORTATION ,
Battle
Leadership Roanoke Valley: Class of 2022 Travel Battle
Each activity can only be tallied once.
For salliesat least one member of your team should appear in the photo.You get the same number of points,regardless of
the amount of people in your selfie.
Photo Contact: Questions: Eme ene �
Iliana:(267)975-6359 Rachel:(540)798-6278 Eric'.(443)523-4000 t gill
tlon�n one person hom your team- !'
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Downloadtl the endl � �
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he Valley Metro app and provMe feedback Document what you see on your entire mute(Ih)In your /� ., -- >.tk'.
to your group-200 Observation sheet-300 ' r r•
Group photo at 3'Street Siation-100 Get to knowapassenger-200 k w as j, ,
Sett le riding a Valley Metro bus-100 Get to know a bus driver-200
Settle at a Valley Metro bus stop-100 4 aft
Photo of Virginia Career Works-100
Seale a[a Star Line Trolley stop-100 It can be taken from a movingbus
s
Photoof a Vallty Metro bus shelter-100 Picture of a Middle School-100
(h can be taken from a moving bus) (It can be taken from a moving bus)
Photo of Roanoke Health&Human Services Department- `+�Id
1.1iewithoneofoursDeakers-100 100 ^ x n
(It can be taken from a moving
Photo of someone riding abike-100 Group photo in front of the Williamson Road Library-100
(It can be taken from a moving bus) y...
Visn the W illlamson Road Llbrary and get a brochure in a
Use a Lime scooter(send a picture)-200 language other than English-500 '"" " >U
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Use a BIRD scooter(send a picture)-200 a
Photo of Rosie's or Kroger in Vinton-100 _.. _.- _._ .--..�� � - _''---_
(It can be taken from a moving bus) -
GroupphotoatCard—Roanoke Memorial Hospital– Photo of the Dale Avenue Walmart-100
300 (It can be taken from a moving bus) 0'. '
(You will have to get off the bus/trolley)
Visit the Downtown Library and print something or get Photo of the Vinton Municipal BUlMfing-100 pl can be taken
a library and–300 from a moving bus)
Visit Blue Ridge Literacy and request information about Group photo at the Dale Avenue Community Mural-100 it
their services 100
Photoof the Courthouse,Soaal Security Office,or the Visit Fallon Park Playground and take a video going down a
Roanoke Co-OP-100 slide-500
a
Visit the Gainsboro Library and learn about the Photo M VA Medial Center–100 a _
archives from your librarian-300 (It canbet d1roma movingbus)
Ride or walk around the neighborhood,report back to Photo of Loudon Park-100 ,�
the group-30D (Il can be taken from a moving bus)
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Photo of the Claytor Memorial Clinic
-100 Photo of Fairvkw Elementary–10D
(It can be taken from a moving bus)
Photo(or wills of/with the Build Smart Institute sign- Group photon front of Melrose Branch Library-]00
100 •`•+ ,:.
Photo of the Coca-Cola Plant-1D0 Visit Goodwill and learn about their training programs-500
GRAND TOTAL
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Calls to
Action
Connect with a leader in TAG - Sign up for the Public Participation
By Labor Day, read "Root Shock," by Transportation Advocacy Group, Plan, spearheaded by the Roanoke
Mindy Thompson Fullilove Learn how to support their Advocacy Valley Transportation Planning
efforts through a lens of equity: Organization (RVTPO).
TDurkin RoanokeChamber.org or https://rvarc.org/transportation/public-i
(540) 983-0700 x 111 . nvolvement/
Participate in a work group with Actively participate in an Open House
Privilege public transit over personal Healthy Roanoke Valley this Spring to provide feedback to the
transportation and careless methods of Leslie(cD-uwrv.org Roanoke County 200 Plan
mobility, as often as practicable. 540-777-4209 www.RoanokeCountyVA.gov/200plan
CreatingChange and Changing Minds
• Prioritize equitable transportation solutions
o Utilize non-vehicular transportation when possible
o Continue expansion of public transit services
o Facilitate economically beneficial partnerships that enhance business and private
citizen opportunities through transportation
o Address the ongoing impacts of urban renewal
• Engage new leadership with questions and conversation across city issues
o LRV generated 40+ new, passionate, and influential advocates for transportation
equity
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY David L. Collins
464 MUNICIPAL BUILDING Laura M. Carini
215 CHURCH AVENUE,SW Douglas P.Barber,Jr.
ROANOKE,VIRGINIA 24011-1595 Kelsey M.Durkin
Jennifer L. Crook
Timothy R. Spencer TELEPHONE 540-853-2431 Assistant City Attorneys
City Attorney FAX 540-853-1221
EMAIL: timothy.spencer@roanokeva.gov
June 6, 2022
The Honorable Mayor Sherman P. Lea, Sr, and
Members of Roanoke City Council
Re: City Code Amendments to Article III, Officers and Employees and Article IV
Personnel Management and Practices of Chapter 2, Administration
Dear Mayor Lea and Members of City Council:
In an effort to update our City Code to better conform with the Code of Virginia and to allow the City to
amend the City's Personnel Operating Procedures ("POPs") in a more efficient manner, our office reviewed
Articles III and IV of Chapter 2 of the City Code. After reviewing these code sections with the Human
Resources Department and other staff members within the City, we are proposing that the attached proposed
changes be made to Chapter 2 of the City Code.
The purpose for these amendments is to allow the City to better conform to the Code of Virginia while
further embracing the City's principals of equity and inclusion. We have attempted to continue our practice
of using gender neutral terms as we review and amend the City Code. We are also recommending certain
amendments that allow a more efficient process to amending the POPs. The goal is to allow for a more
efficient method utilizing a transparent and inclusive process that permits more employees to comment on
any proposed changes to the POPs.
Overview of Proposed Amendments
ARTICLE III
In Article III, the proposed changes address the proper name for the Virginia State and Local Government
Conflict of Interests Act. The major change in this Article removes the need for City Council action to alter
the work schedules for our public safety officers. The proposed amendments require the City Administration
to comply with the Fair Labor Standards Act as well as the compensation laws for the Commonwealth of
Virginia. The proposed amendments to this article also streamline the City's obligations under the
Uniformed Services Employment and Reemployment Rights Act (USERRA). The other major change in
the proposed amendments to this article is how the City's leave policy will be created and maintained.
Should Council adopt the proposed amendments, the City's leave policy will be governed by the POPS.
The City Manager will have authority to create and maintain the City's leave policies. Therefore, the
details of the City's leave policies will no longer be a part of the City Code.
ARTICLE IV
In Article IV, the major proposed changes address the process by which the POPs are amended. Under the
current system staff proposes changes to the POPs and provides notice that a hearing on the proposed
changes will be held at a meeting of the personnel and employment practices commission ("PEPC"). After
the hearing, the PEPC approves or disapproves the proposed amendments. The proposed process follows
a similar process that the Federal Government uses in the adoption of its regulations. The proposed
amendments to the POPS will be sent to members of the PEPC and published in both the City Clerk's
Office and the Human Resources Office to allow comment on the proposed amendments by employees for
at least thirty (30) days. After the thirty (30) day comment period has passed, the City Manager will
consider any comments received from employees or the PEPC prior to authenticating the amended POPs.
Recommended Action
Consider the proposed amendments to Articles III and IV of Chapter 2 of the City Code to better conform
our City Code with the Code of Virginia; allow for a more efficient process of updating employee practices;
and to continue the process of using gender neutral terms throughout our City Code.
Sincerely,
Ti thy R pencer
City A omey
TRS/lsc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
AN ORDINANCE amending Article III, Officers and Employees, of Chapter 2,
Administration, Code of the City of Roanoke (1979), as amended; and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The Code of the City of Roanoke (1979), as amended, is hereby amended and
reordained by amending Article III, Officers and Employees,of Chapter 2,Administration,to read
and provide as follows:
ARTICLE III.- OFFICERS AND EMPLOYEES
DIVISION 1. - GENERALLY
Sec. 2-28. - Elections and terms of officers; filling of vacancies.
(a) All municipal officers shall be elected or chosen at the time, in the manner and for the
term, if any, as provided by the Charter, and vacancies shall be filled as provided therein.
(b) Every officer of the city shall hold theirkis office until theirbis successor is elected or
appointed and has qualified, unless they resign or arehe-is sooner removed.
Sec. 2-29. - Oath of office.
Every person elected to any office in the city, and every substitute, deputy or assistant officer,
before entering upon the duties of his-their office, shall take the oath of office prescribed by
section 49-1 of the Code of Virginia, a certificate of which shall be filed with the city clerk.
Sec.2-30. -Bond.
1
(a) Except in the case of officers whose bonds are specially provided for in the Charter or in
this Code, the council, in fixing the salary of any officer, clerk or employee of the city, shall
determine whether such officer, clerk or employee shall give bond and the amount or penalty
thereof.
(b) Should any person,for thirty(30)days after theirhis election or appointment to any office
or post, fail to give such bond and surety as may be required of theml , the office or post to
which theyhe haves been elected or appointed shall be deemed vacant.
Sec. 2-31. -Appointment of substitute for officer elected by council.
If any officer elected by the council is at any time unable, by reason of sickness or other
unavoidable cause, to discharge the duties of theirhi-s office, theAhe may, in writing, appoint a
substitute to act for thenihim during such inability, and they e and theirhis sureties shall be liable
for the conduct of such substitute while in office. No such appointment shall be valid until
ratified by the council. Nothing herein shall be construed to affect the right of the council to
remove any officer elected by it.
Sec. 2-32. -Delivery of books and papers to successor.
Each officer or employee of the city shall apply for the official books and papers which theirhis
predecessor had, to the person in possession thereof, who shall deliver the same on such
application and take the proper receipt. Such person failing or refusing to deliver forthwith such
books and papers, when application shall be made for them as aforesaid, shall be deemed guilty
of a Class 4 misdemeanor.
Sec. 2-33. - Salaries.
The council shall annually fix the salaries of all officers and employees of the city and provide
for the payment of the same in connection with the annual appropriation ordinance. Such salaries
shall remain so fixed until the council shall, from time to time, increase or diminish the same,
except in cases wherein it is provided that certain salaries shall not be diminished during the
term of the incumbent.
Sec. 2-34. - Conflict of interests.
The general disqualification of city officers, agents and employees growing out of contracts and
other activities in which the city is a party or interested shall be as set forth in section 61 of the
Charter and in the Virginia State and Local Government Conflict of Interests Act (Code of
Virginia, § 2.24--3100 et seq.).
Sec. 2-35. - Use of personal automobile for city business—Mileage allowance.
2
Except where a specific, lump sum, periodic allowance is made therefore, the mileage travel
allowance paid to officers and employees of the city who may be authorized to use and who do
use their own privately-owned passenger automobile for travel or transportation in connection
with performance of their regular duties for or upon the immediate business or affairs of the city
shall be at such rate per mile for the use of such vehicle as is established from time to time by
the Internal Revenue Service for determining the reimbursed amount of those expenses that are
deemed substantiated for business usage of vehicles.
See. 2-36. - Same—Liability insurance.
(a) No private motor vehicle shall be used for travel or transportation upon the business or
affairs of the city, unless such motor vehicle and its operator are insured against liability for
personal injury within limits of not less than fifty thousand dollars ($50,000.00) for injury to one
(1) person and not less than one hundred thousand dollars ($100,000.00) for injury to more than
one (1) person in a single accident, and against liability for property damage within a limit of
not less than twenty-five thousand dollars ($25,000.00). Each officer and employee to whom a
periodic lump sum allowance is paid for expense of use of such motor vehicle, and each officer
and employee who shall claim the right to be reimbursed for use of a private motor vehicle for
the purposes and at the rate established as provided in section 2-35, shall be required by the
director of finance to maintain on file, in the office of the director of finance, a written
certification that, at all times for which such officer or employee is paid a periodic lump sum
allowance for the expense of use of a private motor vehicle in travel or transportation upon the
business or affairs of the city, or mileage reimbursement pursuant to section 2-35, a policy or
policies of motor vehicle liability insurance were in full force providing coverage against
liability to the extent required by this section.Upon request of the director of finance, any officer
or employee of the city who is paid a periodic lump sum allowance for the expense of use of a
private motor vehicle in the conduct of city business or mileage reimbursement pursuant
to section 2-35 shall forthwith produce satisfactory proof that the insurance required by this
section was in full force for any periods for which reimbursement was claimed.
(b) This section shall not apply to elected officials of the city, nor to members of boards or
commissions of the city who receive no compensation for their service as such members and
who are merely reimbursed for the expense of use of privately-owned vehicles, in the
performance of official duties.
Sec. 2-37. - Office hours, work weeks and holidays.
(a) Except as may be otherwise provided by law, and subject to the provisions of this section,
the offices of the city shall be kept open, for the transaction of business with the public,between
the hours of 8:00 a.m. and 5:00 p.m., daily, except on Saturdays, Sundays and legal holidays of
the city established by subsection (b) of this section.
(b) In each calendar year, the first day of January (New Year's Day), the third Monday in
January(Dr. Martin Luther King, Jr. Day), the third Monday in February (Presidents' Day), the
last Monday in May(Memorial Day), the nineteenth day of June (Juneteenth), the fourth day of
July (Independence Day), the first Monday in September (Labor Day), the fourth Thursday in
3
November (Thanksgiving Day), the Friday next following Thanksgiving Day and the twenty-
fifth day of December (Christmas Day), or whenever any such days shall fall on Saturday, the
Friday next preceding such day, or, whenever any such days shall fall on Sunday, the Monday
next following such day, shall be observed as legal holidays of the city by all departments of the
city except as may otherwise be provided by law and except as to employees of departments of
the city that work twenty-four-hour shifts.
(c) Except as provided in subsection(d) of this section ana- =, each officer or employee
of the city shall receive ninety-six (96) hours of holiday time each year consisting of(the-ten
(10) legal holidays of the city established by subsection (b) above and, n h -,ic��ra
of Teaehit eam two(2)floating holidays. The two(2) floating holidays
may be used at the discretion of the employee to acknowledge any recognized federal or state
holiday or such other times for which the city is not already closed. Except for employees of
departments that work twenty-four (24) hour shifts, holiday time shall be taken on the ten (10)
legal holidays of the city established by subsection (b) of this section and at such other times as
shall be mutually agreed to by the officer or employee and their department head or equivalent
official. Employees of departments that work twenty-four-hour shifts shall take their holiday
time at times mutually agreed to by them and their department head or equivalent official. On
and after July 1, 2021, thirty-two (32)hours of holiday time may be carried over after the annual
leave cutoff date as defined in sections 2-48 and 2-53 of this Code from one(1) fiscal year to the
next and accumulated and used at times mutually agreed to between any officer or employee
carrying over holiday time and their department head or equivalent official. No officer or
employee shall be paid for holiday time accumulated after November 1, 1995.
(d) Employees of the city on November 1, 1995, who on such date held jobs that entitled
them to accrue more than eighty-eight (88) hours of holiday time per year shall continue to
accrue holiday time at the rate of accrual in effect on November 1, 1995, so long as they hold
such jobs and until termination of their city service. All employees of the city hired or rehired
after November 1, 1995, shall accrue holiday time pursuant to subsection(c) of this section.
(e) The officers and employees of the city shall remain in their respective offices during the
hours herein provided for, and at such other times, including the days on which the offices may
be closed pursuant to subsections(a)and(b)of this section, as the heads of the departments shall
require, except when official business requires that they be absent therefrom. The city manager
and other council-appointed officers shall establish working hours for employees under their
jurisdiction.
(f) Notwithstanding any provisions of this section to the contrary, the city manager, the
deputy city manager, the assistant city managers, the city clerk, the director of finance, the city
attorney, the municipal auditor, the director of real estate valuation and the city registrar shall
not accumulate any equivalent time off for hours worked in addition to regular office hours;
provided,however,that any such officer may be absent from his-their office during regular office
hours, without penalty, so long as such absence does not interfere with the normal operations of
such office.
See. 2-37.1. --. Firefighters and Law Enforcement; work period, overtime.
4
Firefighters engaged primarily in fire suppression and sworn law enforcement officers shall work
a schedule that complies with the federal Fair Labor Standards Act as amended; and be
compensated in a manner that complies with such act as well as the compensation laws of the
Commonwealth of Virig nia.
(a) As used in this seetion, the following wor-ds and phrases shall have the meanings aseribed
to them in this eetion:
Aet. The word 11 11
shall mean the fedefal Fair Labor- Standar-ds Aet, as amended.
F4refighter. The word II tl
shall mean an employee of the fire depaAffient
holding f 1, tank f f` fiht or- 1; ,to 1
„t a„ assigned platoonJ
v
Hotir-s woFked, The term 11 tl
shall mean all time that a fir-efightef is reqttir-edto be on duty E)r-on the 1
premises. Paid vaeation leave, military leave1
a-ad paid holid-ys shall be eounted as 11houfs
RegHlate rate. The tefm 11
11 II
shall mean the rate per- hour- for- He
11 II
7
not to e?ieeed two hundred sixteen (24-6.)
hours, into the afneunt of all r-emuner-ation fof emplo��ent paid 7 or- on behalf 0
1
fir-efighter in the work per- ,l e*eepting the stat„tot
AtlllV l' + t , seetion '7101
\
of the Aet.
"workW-64f period. The tefm n
shall mean an established or r-egular-ly
period of work. For- fir-efightef s, the "work
period"
days.shall be twenty seven (27)
(1 ) Firefighters L, 11 b ., .1 the t 1, 11
al alar basis, rmanager-
establish a twenty seven day wor-k period fof f4efighters. The fixed amount established as
annual salary of eaeh fir-efightef: is intended to provide eompensation for- two htindr-ed sixtem
(216)hottf!s worked per-twenty seven day wor4 pef!iod. Fifefighter-s shall be paid a fixed amount
as straight time for-t hundred sixteen (21 6) hours worked in eaeh work trod.
(e) Overtime shall be paid any fir-efightef at the rate of one half 1
,,2) times t4e r-egular rate
fof all houfs worked in excess of two hund-4 -f'-tif (22004) houfs in a wor-k > >
however, over-fifne shall be paid at the rate of one and one half 1
,4) times the fe-gular-rate for-
hotirs worked in exeess of two hundred sixteen (216) hour-s in a wof!k period.
Sec. 2-38. - Reserved.
Secs. 2-39, 2-40. - Reserved.
Sec. 2-41. - Military leave.
5
The city anager is authorized to create and maintain a military leave policy in the personnel
operating,_procedures approved in accordance with code section 2-61 that complies with the
Uniformed Services Employment and Reemployment Rights Act (USERRA).
States,(a) Any pefmanent employee of the eity who may be ealled into the affned ser-Viees Of the
United States or-of the state dur-ing any period of waf or-emer-geney shall be given mititafy4ew,�e
the efganized r-eserwe for-ees of any of the aFmed servioes of the United
duties, national gttafd Of
naval militia shall be entitled to leaves of absenee ffem his without loss of '
duty,aeemed leave or- effleieney r-ating-en all days -during whieh he shall be engaged in fedefall'i,
the pfevisions of seetion 44 75.1 79.1, Code of Virginia. There shall be no loss of
pay during sueh leaves of absen exeept that paid leaves of abse-nee for- fedefa4ly fidnde A
7
duty,inilitafy
to ifielude training duty, shall not exceed fifteen (15) workdays pef fe--L--Al ff4iq-Oeallyeaf,
leave,and except that no employe hall r-eeeive paid leave for mor-e than fifteen (15) wofkdaySper- feder-ally funded toor- of active militar-y dtity. Eaeh empleyee aeeor-ded militar-y leave
pttfsuant to this seetion shall be deemed to have eamed vaeation
paid leave and extend
illness leave for the period of sueh aetive duty in the same mannef as if sueh employee had
remained in serwiee with the aeemal of all fonas of leave shall eeas-e
7 provided, 7
after-one (1) year-of inilitar-y 1
(e) Any empleyee who has been in the eontinuetis ser-viee of the city for- one (1) year- 7
upen entering the afmed set=�,iees of the United States in time of war or- national 7
be
granted seven(7) days militar-y leave commeneing immediately prior-to reporting for aetive duty
or-, in lieu thereof, shall reeeive the equivalent , salary.
Sec. 2-42. -Application of divisions 2 and 3 to constitutional officers and their employees.
The provisions of divisions 2 and 3 shall not apply to any constitutional officer and the
employees in his-their office,unless such officer consents thereto in writing and files such written
consent in the office of the city clerk. Thereupon, the provisions of such sections shall apply
with like force and effect to such constitutional officer filing such consent and the employees of
his-their office as it does to other officers and employees of the city,until such consent is revoked
in writing and filed in the office of the city clerk. It shall be the duty of the city clerk to notify
the city council, t4e manager-of pe ' e t the director of human resources, and the
director of finance of receipt by the city clerk of such written consent or revocation.
Sec. 2-43. —ReservedR f* to former my e""''o"ees•
��jethiag in this Gode or- the ordinanee adepting this Code shall aff-eet Or-difian6e NE). ,
formerly Fe if t' 1.3. ofb t 3 f title rr f the Code of they of Roanoke,
1956,which pr-ovides eei4ain benefits for-eity employees whe wer-e fon:nedy em pleyees E)f the 7
and stteh ordinance is her-eby reeegnized as eontintiing in ftill force and effect to the same extent
as if t t t length in this Code
6
Sec. 2-44. — Reserved
sehool board and visiting nursing assoeintion.
Nothing in this Code or the ordinance adopting this Code shall affeet Or-diflanee No. 98
€ 1 codified seetion 14 of h 2 f title 11 „f the !`ode of the City.,�'T?.,.,noke 1956,
�
if set out at
is hereby s eontiatting in full foree and effeet to the same e-tent as
length in this Code.
Sec. 2-45. - Reservedheave of absenee for ^d'em'on"' purposes.
twelve(a) Subjeet to the limitations hereinafter-pr-ovided, upon wr-itten applieation made to the emit-y
manager- and appr-oved by the eity manager- and the eouneil, a leave of absenee, not to exeeed
(12) eonseeutive months, iflektding travel time to ' f t l f• tf t for-
edueational
a"aaa � r ,
granted to an employee of the
in the opinion of the
> >
eity faanager-, be of contintious benefit to the eity in the employee's pefformanee of his assigned
l
-11.7 --eh leave of absenee for edueational purposes, the employee granted s e
leave shall be eompensated in an amount not exeeeding fifty (50) per-eent of the rate of
eompensatioff feeei;,,ed by sueh employee at the eommeneement for- sueh leave, in the same
manner-, and after subtraetion of eustomar-y deduetions, as regular- eity employees are
eompensated,
Prior- - ----- -- - -- _t of a ,.n. „F: .,1 leave of
r any ) employee g
leave,leave and his or her-spouse shall exeetite a written agreement whereby such employee 1 11
and sueh employee shall fui4her- agf!ee that should he, for any feasother than his death or-illfiess pf eventing fiir-thef gainful 7
period, le.--dinate his etffplo��e
leave,paid to him during stieh
employee shall have been employed by the city following tei4niff atioff of stleh leave.
(d) As many as two (2) employees of the eity may be granted or-be oft sueh edtteational leave
at any one (1) time. No employee shall be gf!anted sueh leave unless, in the opinion of the eity
manager-, his duties and responsibilities will be adequately per-fon:ned and assumed by other-
,�41. the
o �� emFloJ�ent of the eity.
(e) in addition to the pr-ovisions of this section, the eity managef is author-ized to pfemulgate
stteh ridles and regulations as he may deem neeessar-y to eaffy out and administer-the gfanting 4
leaves of absenee for- edueational purposes
Sec. 2-46. - Life insurance benefits.
7
All eligible regular employees of the city shall be covered by and included in the life insurance
benefits provided by the board of trustees of the Virginia retirement system, section 51.1-100 of
the Code of Virginia, as amended. The director of finance shall supply all necessary information
and render all required assistance to the aforesaid board in order that eligible employees may
receive the life insurance benefits hereby authorized, and shall deduct from the payroll of each
such city employee the cost of such insurance to such employee and pay the same to the state,
along with the city's contributions to the cost thereof.
Sec. 2-47. - Employee leave bank.
The city manager is authorized to create and maintain a leave bank policy in the personnel
operating procedures approved in accordance with code section 2-61.
(a) Thisseet' shall apply to nt po u y ffi andempleyees f the eity l shall t
rcrmccrcv-rrcrezirir9 s—
(b) in this seetion, where twe (2) dig-er-ent numbers afe set vut with the seeend floffiber- in
pafentheses, the first ntimber- shall apply tE) efflplffeeS WhO dO nOt WOfk a three PlatOOn SYSteffl-,
and the parentheses shallply too e L, l, system.
- b pl
v v v 1 tY1 t
) A leave b 1In established. The leave bank shall eonsist
pr-ogf!am for- v Y J o ishereby
leave,of hours which have been eentributed by or- assessed ffom efnployees who eleet to paftieipate
(d) New employees of the eity may paftieipate at time of emplerment by agreeing
eontr-ibtA extended illness leave hours as aeerued. Other employees of the eity shall be off-ef!ed
an oppoAtinit�,to paf4ieipate dtir-ing eaeh fiseal year- at a time designated by the city manager.
(e) Eaek employee not w4king a three platoon system who eleets to paFtieipate in the lea
bank shall contribute sixteen (16) hodr-s of vaeation e*tended illness leave, of
leave,aid
sie!�-: leave, or some e0mbination thereof-. Each employee Working a three- platoon system w
eleets to pat4i6pa4e in the leave bank shall eontribtite thifty two (3-2) houfs of vaealion leave,
c (26)hotirs of paid leave, twenty fatir(24) hottrs of extended illness leave, Of!tweflt�-
f 24l hotir-s of siek leave
(f) Any employee who desires to borf&-A, houfs ffofn the leave bank shall s4mit
employeei
employee'ss illness or injur-y,that the employee is tinable to per-fen:n any wofk for-the eity beeatiseof stieh illness or-if�ttr-y, and appr-oximateiy how long the employee will be tinable to work. The
(g) The leave bank shall be auther-ized to lend a maximum of three hundr-ed sixty(360) [five
htmdr-ed four- (504)] hour-s of leave pef fiseal year- to pafticipating empleyees who, after
exhatisting all available leave, are tinable to r-etum to wor-k beeause of a long time illness of
injury. An
8
after- the empleyees eny-ofifaent in the leave bank progfam and shall cease after- flifletY (90)
calendar- it J f 'rom t .l + f the et of the employee's "'i' «y ill„
(h) Each employee who borrows from the leave bank will be r-equir-ed to r-epay the nwnberi-
fotif(34)1 hetir-s per-fiseal year, Upon terminatiofl of emplo��ent, anybalanee owed-to tLe leave
bank shall ba a ffam any leave available to the 0mN .,1 ..00
J
(i) All donations and assessments of leave shall be ir-fevoeable at the time that the donation
+ , de
hours,if the total number-of hotws in the leave bank falls below eight htindfed (800)
each
employee who desifes to eontinue to paftieipate in the program will be assessed an-additionpil
eight (9) [twelve (12)] 1,:uiJ.
J manager- hereby promulgate Jug r.
deems fieeessaf!y and appropriate to eafry out the pufposes of this seeti -
pr-ovided that the
> >
1
> on of before stieh date, third
of the empleyees eligible to paftieipate in stieh pr-egrafa have eleeted to do so.
DIVISION 2. -VACATION LEAVE AND SICK LEAVE
(a) The provisi----s- of this division shall apply to nei:Aempofaf!y offieer-s and employees hired
before july 1, 1992, who have not eleeted to be subjeet to the pfevisions of Division 3 of this
(b) The tei=fn "anntial leave euteff date" shall be defined as the cutoff date of the pay pe
for- the fif st ittly pay date of eaeh fiseal year-, whether- that date falls on, before, or- aftef june 3 0
of any 1;seal_.year,
kind,(e) The last day on whieh leave of any -
An
54 of this be taken befofe balanees are fedueed to eaffyover limits sh" be- .. the
1 1 titog date
(d) Caffyover- limits shall be ealeulated after-the first july pa�well and before pfeeessing the
seeenl T 1 pa�T.,11
Sec. 2-489. - Vacation and sick leave.
9
The city manager is authorized to create and maintain a vacation and sick leave policy in the
personnel operating procedures approved in accordance with code section 2-61, until July 1,
2022.
(a) On and after-july 7 7 I
officefs and employees
of the eity, except �a edi al ser-viee
employees [' platethe three
system, week, paft I
tempof ar-y and extra help employees shall aceme vaeation leave eaeh ealefidaf! I
I
I _eeefdanee with the following sehedtt
30 of more
(b) On and aftef ittly employees of the fife
7 I and during eaeh fiseal year- thereafter,
month,
7 -ceefdanee with the following sehedu
of City Se.v,iee- Eaeh Calendar-Month.
41
104o-20 ur-s-
30 of fnor-e- 324iottfs
(bl) On and after- November efnefgeney
I 7 I
me-dieal ser-viee employees who wofk a fofty two houf week shall aeef!ue vaeation leave ea
ealendaf in aeeefdanee with the following
I I
of City Sef2viee Eaeh Calendar-Month
10
1440--20 444+oufs
( l,\ Tmanager- shall develop and promulgate b � ., , n
11ti
t- Yr b J� regulation v" system ,,b
vaeation leave whefe the fifst or- last month of eity etnplo��ent for- any offieef 0
less than a eemplete ealendar-month,
(d) No offieef or- employee of the city shall be eligible to take any vaeation leave defing the
(e) Vaeation leave shall be taken only at stieh times as the eity fnanagef or- othef appropfiate
eouneil appointedo ffieer shall
(f) Satefdays, Stindays and holidays shall not be eounted as vaeation leave, exeept to the
extent that an offieef or- employee nofmally wor-ks on stieh days, nor- shall nonworking hours
other- .days be so oetinte4,
(g) Vaeation leave may be aeeutntilated but no offieer- or- employee may be efedited with
mE)f:e than two hundr-ed fefty (24 0) houf s of vaeation leave aftef the annual leave eutog datez
exeept that employees of the fife depai4fnent wofking the thfee platoon system fnaY be efedited
with not fnor-e than four-hundred eighty (4 80) hours on sueh date.
(h) Any offieer of employee who is separated ffem the seniee of the eity for- any eatise not
involving fnE)f!al ter-pitude shall be paid for- aeetimulate-d and tinused vaeation are not to e*eeed
1, .l .lb htJ \ / hours(480) f o f 41,0 fir �lo,�nrt t rL the throe
employee �
employee; provided,
no
payment fef!any aeeumtilated vaeation leave shall be made in the ease of any offieer-or-employee
whe is separated ffom the sefN,iee of the J, prier-
ier- to avae, v , ,
fnepAks of
(i) Upon feeommendation of the head of an), depai4fnent, the eity ffianager- may, in
disef!etion, advanee any offieer- or- employee of stieh depar-ttnent, who has been in the serwiee of
the eity at least siyr (6) fneaths, vaea4ion leave not to exeeed eighty(80) working hE)ttr-s, or-in th
ease of an
employeeplatoonsystem r
to exeeed three hundred sixty (360)
> dufing a single f4seal year,
offieef of employee to antieipate earned vaeation leave. Should an), ot employee be
separated ffofn the ser-viee of the > >
final r ,eheelr
the employ of the eity on the date of adoption of this seetion who has less than five(5) etifflulative
years of eity sefN,iee shall aeei=ue vaeation at the fate of ten (10) hotif s per- e lefidar-inonth, or-in
11
the ease of an employee of the fire depaAment working the three platoon system at the rate o
thirty (30) hours pef ealendar- monfli, tintil sueh offieer- or- employee has been in the sefviee of
the eity for-ten (10) eumttlative yeafs,
Sec:2- 50. Siek leave.
(-c)On and after- juiyr 1975, ,] der-ing eaeh fi t ye the fonf*or, all offieer-s n-,
oyees 1, f t 4e (50) 0 ent r m.� e onn o wages,
- 1 fi ff t u the� l n
after-being in continu �f the city for-six (6) > shall,
with the exeeption pr-ovidedd
for in seetjpfl- be entitled to siek leave with pay aeeor-ding to the following sehedtile:
5 year-s to 10 years 344 wer4ing hours
15 year-s to 20 year-s 512 wodEing4iettrs
25 yeafs to 30 years 698 wor-king4iow-s
30 years and-eyef 769 wor-king4iour-s
(b) Reser-ved.
C A
\ eseE e
•
(d) The siek leave pr-ovided for-in this seetion is nonetimulative and represents the maximi
annual sick leave to whiek any stteh employee shall be entitled in any one (1) fiseal year,
(e) Thirty S;x 1,326) wofking hoiif:s of siek leave shall be allowe- --y sueh offieer- of.
Workmen's
(f) Siek leave shall eover- absences f+otn duty only en aeeotint of the bona fide illness 0-F
physieal disability of offieer-s and employees. When sueh absenees extend beyond three (3-)
conseeutive working days, the city manager-, or- the depar-tment head designated by him, s
by the manager-, whose deeision as to illness or disability of the officer- or- employee in qtiestio-n
may be taken as final by the eity manager, The eity manager- or- any sueh depaftment head ffmy
leave pay.
12
See. 2 51. Same For employees of fire
department.
(a)
�,F �7 Cllll.��..
(a) n and after T 1 1, 1994, and @aeh fisc-1 year- thereafter-, employees of +r the fire
depa-r-tmentwor-king the three platoon system shall be subjeet to the gene-fal pfovisions of seetio
with the e�ioeption that entitlement of such employees to siek leave shall be as follows-
Per-Year-
6 months to4-yeaf 72
10 years to 15 year-s 624
15 year-s to 20 years 744
20 year-s too 25 yeafs 964
25 year-s to 30 year-s —1)94
(h\ C 1, employeesshallbe eTrm$ed sick leave falen ar day dtifing wT ieh the
employee is unavailable for-duty beeause of siekness or-disability.
See. 2-4952. - Reserved.
DIVISION 3.- PAID LEAVE AND EXTENDED ILLNESS LEAVE
Sec. 2-53. - Paid and extended illness leave ;
The city nag_er is authorized to create and maintain a paid and extended illness leave policy
in the personnel operating procedures approved in accordance with code section 2-61.
(a) The provisions of this division shall apply to nontempor-afy offieer-s and effiPlOyees hifed
on or after- july 1, > and to any offieeF and employee who was hifed pfief to ittly 1, ,
and who has made a timely and effeetive eleetion to be subject to the . . . f this division,
(b) The tetq:n "annual leave eutog date" shall be defined as the eutoff date of the pay pe
for- the first ittly pay date of eaek fiseal year-, whether that date falls on, before, or- after itme 30
zany fiscal year,
13
(e) The last day on whieh leave of any kind, as set out speeifically in sections 2 49 and 2
54 of this ehapter-, may be taken before balanees are feduced to eaffyover- limits shall be on the
a t.,#'d.,tc
(d) Gaffyovef limits shall be ealeiiiated aflef the first itily payfoll and before Pr-Oeessing the
seeond T„l.,payroll.
Ctmanager- shall �1hy-r-e tion the fecl ieffients opo fieers R
e`l �oyee`�T s to elect to be subjeet to- he of this division .,1,;,.1, shall inelude
re el-that employees- nak i,l 1 t within thi ft , a,,., o a t be
c �cr�.ccrvrr—vrrcmzr-cr-arrrr]--crcrT-p�—
employeeest4bilishied by the eity th such eleetion to be effeetive the first day of the next fise
(f) Exeept for- offieefs and employees who have made a timely eleetion to be stibjeet to the-
. . � of this division eff-eetive july 1, 1992, no offieef! or- employee shall be eligible to
t•fes within th;,-ty six /26\ months of the g t' date- f tl, 1 t'
Seems 2 54. meati=e.
Of ,i H-
employees take paid leave fdeemed .,
�� tr J rrY�� ate h
(b) initial paid leave balanee for offieers and employees hired pfier-to itily shall
> >
individual'sthe
1 t' t be stih' t to the pfovisions of this .1;..;sio is add
) Paid leave shall aeei=ue as pfovided by this s„hso..t;,,.,
(1) All offieers ,1 empleyees J„f the e t y except o f` ae-ney d 1
sen
employees working the three plateen system and effier-geney medieal .1. employees who
��
1 f +-tom two hour`E)r—k i-�-
Total YeafsHour-s per-Month
of Sen4ee
10 to 15 4-6
154o-20 4-7
244e-2-5 4-9
Or Mofe-
14
(2) Fife .1 I' A .1 YO 4 0 nJ' ZLL employeese ical L „g the thfe „1.,4.,G. N
/
Total Yeafsl4our-s pef Month
1 to 5 19,75
130 or mofe
(3) > mer-geney a' 1 seniiee employees 1, work a for-4y two 1471 hots--, o-L week:
days,Total Yeafsl4ours per Mont�
0 to 1 44
(d) Satufdays, Stindays and holidays shall not be eetinted as paid leave, exeept to the extent
days be . „to.a
(e) Paid leave may be aeetimulated, but fie offieef of employee may be ef edited with ni
than two htindfed eighty eight(288)houfs of paid leave aflef the annual leave eutogdate, e�ieept
that employees of the fife depaftment working the thfee platoon system may be efedited with
- more /1
4 touf 1 rl rleight \ // 041 hoofs sueh .late
!fl Paid leave in exeess of 4l 41 annual leave 4 g date shall
individual'sbe added t-o tbe
pef f'se l year fee all employees.
.
15
(g) Paid leave tip to eighty (90) hotty-s may be advaneed to an employee by the depaftment
manager-, with written eenetifr-ence of the appropriate assistant eity manager-, eotmeil appointed
of-fieer- oF elected offieef. Shottid an employee leave the ser-viee of the eity prior- to aeefual af
,l 1 L, ff; the 1 t to employee
ee
puicrrE'���=carrE�efi��e EB'rFci-circ—i��c'-i�E��ic�i-c�mt'k�CzirrE�ic-ccrccv-r-�t'1�0 ..�c- ..t..:j'-
r
employee exempt ffom the Faif Labor- Standafds Aet shall not have hotir-s advaneed of repaid
loss than ., fell . .,,kda-,
(1,) Any offieer-or-employee who h sepafated f;-em the seniee of the e;ty for- any eatise „t
employee;involving moral ttir-piwde shall be paid for- aeetimulated paid leave not to exeeed fottf hundr-ed
eight (409) hotifs f6f an employee of the fire department wofking the thfee platoon system of
two hundred eighty eight (298) hotifs for- any othef offieef or- pfovided,
no pa)ment
f6r- any aeeuniulated paid leave shall be made in the ease of any offieef or- employee who is
s@pc'lfc'}4 'accrz4om the sefviee"vr the eity pfiof to eempl€tion of the first six /6\ months of
employment,
See. 2 55. Extended illness leavew
)ati( Extended dl a •ll 1 0 e able ffo ,-y „tl, for- u l"i�i�
hotif!s of paid leave of! thifty fouf (34) eonseetitive r-egtilar- wofk hE)ttfs Of paid leaVe f6f- fife
depaftment pefsonnel working the three platoon system. The eity managef shall pronitilg
fegulation, 11 the use of extended illness leave.
(l.) Extended 'll s leave shall . e at the fate „f'six (6) 1,o ufs p month .s.l,;..l, o atoms
to nine (9) days per- yeaf. Fire depaftment pefsonnel wor-king the three platoon System shall
aeefue extended illness leave at the rate of nine (9) houfs per- menth whieh equates to four an
o half(4.5) .1.,.,s per year,
(e) The initial extended •11 s leave b.al.nee foo employees hifed p .•to i„1., 1 1992, shall
b as established 1, the •t manago and filed i the off;eo of the ..;tom. elefk
(d) There shall b no limitation f the number of +extended illness .,
leave 1,;..b may
be aeetitn„l.,to.l
(e) The eity manager- shall develop and pr-omulgate by fegulation a system fof alloeating
eyrtended leave wher-e the first and last month of eity eniplo��ent for-the offieef Of- enlPloYee is
1ess than a eom.,1 oto ...,10.,.1 month,
(f) Extended illness leave fof illness or-disability of a family member-shall not exeeed eighty
(Qn) >,,,,,..s per- f:s..a1 .
See. 2 56. Conver-sion of extended illness leave upon retirement.
16
(a) Members of the City of Roanoke Pension Plan shall, upon r-etifement, have extend
illness leave converted to ofeditable sefviee pur-suant to seetion 22.1 2, Definitions, of this
.
(b) Offieefs and employees of the eity who ammittlate extended illness leave pursu
to seetion 2 55 of this Code and are not membefs of the City of Roanoke Pension Plan shall be
aeeor-ded „ benefit ..,let l.,te follows:
employees'(1) Creditable sefviee shall be ealeulated fof stieh offieef of employee as if he were a
member- of the supplemental r-etifement system n "
to Chaptef 22.1, Pensions and Retirement, of this Code ineludingeonver-sionof.
any untised extended leave balanee to oreditable serviee pursuant to section 22.1
22 of this Gode, and the amount of anyTetifement-allly^�a"zanee-sh shall vetheiwise be
,lett ate for- e off ee for- employee . ;f he were a member of ESRS
(2) Creditable service shall be ealculated for stich officer or employee as if he were a
mho,- of ESRC pttfsuant to Chapter- 2221, Pensions and Retifemen ,, of this
.7 ; t of � � a a 1 h 1
��cr�w-r �cvir`r' unused extended efe
and the amount of any retirement allowanee shall othefwise be ealeulated
for s eh off o employee a ;f he wefe a mbef of ESRS.
(3) The differ-enee-between the two (2) computations set out in(1) and (2) above
rs of employee's
annuity table published under section 222.1--52ofthis Code, on a monthly basis of
in a o time lump sum, s detefmined by the difeetof of f nanea
Sec. 2-54-57. - Reserved.
2. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by
title is hereby dispensed with.
ATTEST:
City Clerk.
17
Article IV, Personnel Management and
Practices
Chapter Z, Administration
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
AN ORDINANCE amending Article IV,Personnel Management and Practices,of Chapter
2, Administration, Code of the City of Roanoke (1979), as amended; and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
I. The Code of the City of Roanoke (1979), as amended, is hereby amended and
reordained by amending Article IV, Personnel Management and Practices, of Chapter 2,
Administration, to read and provide as follows:
ARTICLE IV. - PERSONNEL MANAGEMENT AND PRACTICES
DIVISION 1. - GENERALLY
See. 2-58. - Definitions.
As used in this article, the following words and terms shall have the meanings ascribed to them
in this section:
Commission. The word "commission" shall mean the personnel and employment practices
commission.
Department. The word "department" shall mean the department of human resources.
Director. The word "director" shall mean the director of the department of human resources.
See. 2-59. - Reserved.
Sec. 2-60. - Employee rights generally.
Employees of the city shall have the right to present before the commission or the council their
views concerning any matters relating to the employment relationship, and may process any
complaint or grievance at any administrative level or to the commission or one (1) of its panels.
In the exercise of these rights, employees shall be and are assured of freedom from unreasonable
interference, discrimination or reprisal, and any of such actions, taken by the administration or
any of its employees as a result of the exercise of rights guaranteed herein, shall be grounds for
a grievance.
Sec. 2-61. - Rules and regulations of city manager.
The city manager shall establish and promulgate such rules and regulations governing
employment with the city as, from time to time, may be necessary or required to facilitate the
operations of the city through its work force.; provided, t, However, such proposed rules and
regulations, except in cases of emergencies, shall the miss;^„ for r .:
study and adviee regarding the effieaey thereof-, after- an open heafing to allev�, employees to
eemment on stieh proposed mies and r-egttlations and within thit4y (3 0) days after r-efeffal to t
eemmission of sueh proposed fules. Notiee for- any stieh open heafing shall eentain the ,
t d ti f t e meeting, .which notiee shall be posted on the City's website on the
mxrc,—cai�rivccrcrvrr-vrn-r .,1..�.,.,..... b, :. ..., .,
Human Resources Department's page and' �B* p1lub-e le-eat;^H at . hieh notices a=c
adopted ^r amended shall be made available to employees in both the city clerk's office and the
department of human resources for at least thirty (30) days to receive comments from the
employees. A copy of the proposed rules and regulations must also be sent to the commission
for their comments during the thirty(3 0)day comment period. After the thirty(3 0) day comment
period has passed the city manager shall consider any comments received from the employees
and/or commission prior to authenticating such rules and regulations. The city manager cannot
delegate their authority to authenticate any proposed rule or regulation under this Article. Rules
and regulations promtilgated as herein pfevided shall have the force and effeet of law ffem and
after the date the same are duly authentieated in writing by the eit.7 ------- The atither-i
Sec. 2-61.1. - City manager to promulgate grievance procedure.
(a) The city manager shall establish and promulgate for employees of the city a grievance
procedure including the components and features set out in section 15.2-1507, Code of Virginia
(1950), as amended, and otherwise complying with such section. Each amendment made to such
grievance procedure by the city manager shall comply with section 15.2-1507. The department
of human resources shall provide employees with copies of the applicable grievance procedure
upon request.
(b) The grievance procedure promulgated pursuant to this section, and each amendment
thereto, shall be certified in writing by the city manager and the city attorney to be in compliance
with section 15.2-1507, Code of Virginia, and such certification shall be filed with the clerk of
the circuit court for the city. A copy of the certification of such grievance procedure and any
amendment thereto, shall thereafter be filed with the clerk of the circuit court.
Sec. 2-62. - Establishment and composition of department of human resources.
Pursuant to section 23 of the Charter, there is hereby created a department of human resources
which shall consist of such divisions and personnel as may from time to time be established by
the city manager.
Sec. 2-63. - Appointment and control of director of human resources; director to serve free
from restraint,interference or coercion by other employees, boards, etc.
A director of human resources shall be appointed by the city manager and shall be subject to the
control and supervision of the city manager or the city manager's designee. Once appointed, the
director of human resources shall perform the duties and responsibilities of such position free
from interference, restraint or coercion by the council or any employee, board, committee or
commission of the city.
Sec. 2-64. - General powers and duties of director of human resources.
(a) The director of human resources shall have the immediate direction and control of the
department, subject to the specific directions relating to the director's duties and responsibilities
contained in this article and to the general supervision of the city manager or the city manager's
designee.
(b) The director of human resources shall have the following responsibilities and duties:
(1) To develop and maintain a classification plan containing job descriptions for each
position in the classified service of the city, such plan to be reviewed no less
frequently than biennially. Any revisions to such plan shall be completed and
approved as provided in section 2-68.
(2) To prepare a uniform pay plan for each position in the classified service of the
city annually. Such plan shall be prepared and submitted to the city manager-en
or- before jaffuar-y-15 eaeh year, for- ^ i do in the preparation of the city
manager's recommended annual budget for the city council's consideration.
(3) To determine vacancies in the classified service of the city, and to give wide
publicity to such vacancies through channels appropriate to each case and to
organize plans for the recruitment of competent personnel for the city's service,
and to receive applications for such employment.
(4) To develop and provide criteria and guidelines which will reasonably and fairly
predict and rate job performance capabilities of applicants for specific vacancies
in the classified service of the city.
(5) To establish eligibility lists for each class of position in the classified service to
which appointments are to be made,the composition of such lists to be determined
by the criteria and guidelines established pursuant to (4) above, and whenever a
vacancy in such a position is to be filled, to provide to the appropriate council-
appointed officer at least the top six (6) applicants from the eligibility list for that
position, provided that more than six (6) applicants, but not less than three (3), if
there be that many, may be referred to the appropriate council-appointed officer
upon specific written request of such officer.
(6) To authorize, in writing, at the request of and subject to the approval of the
appropriate council-appointed officer, temporary appointments to vacancies in
positions for which there is no eligibility list, provided that no such temporary
appointment shall be for a period longer than ten (10) months and that no such
temporary appointment shall be renewed; provided, however, at the level of
department manager or above, an "acting" designation may be made for such
period of time as may be necessary.
(7) To keep and maintain a current personnel file on each employee of each
department, board, commission, office and agency of the city, excluding
employees of the school board, with each such department, board, commission
and agency to provide the necessary current personnel information to the
department of human resources.
(8) To maintain an allocation list of all employment positions in city government and
the status of each such position and a roster of all persons in the classified service,
which shall specify as to each such position the employee's name or "vacant;" the
class title of the position held; the salary or pay; any changes in class title, salary
or pay; and such other data as may be deemed useful or significant.
(9) To certify all payroll changes, except those of the school board, and no payment
for personal services shall be made to any person in the classified service, unless
it shall be certified by the manager that such person has been appointed and
employed in accordance with the provisions of this article.
(10) To develop and provide criteria and guidelines consistent with and in conformity
to the provisions of(4) above by which members of the classified service may be
qualified for continued employment and advancement in the service of the city.
(11) To seek to resolve impartially and/or adjust difficulties arising out of or relating
to the employment relationship, and to that end the manager shall have free and
unencumbered access to all data relating to any specific difficulty, complaint or
grievance.
(12) To recommend, on theirhis own initiative or upon request of any council-
appointed officer, such rules and procedures to the city manager as may be
necessary for the purpose of carrying out the provisions of this article.
(13) To serve as a liaison person to the commission, providing such clerical and
technical assistance to the commission as it may from time to time request, and
to be responsible for the keeping of all records of meetings of the commission and
hearings of commission panels.
(14) To serve as an impartial expert in the personnel-management relations field within
the scope of the complaint and grievance process.
(15) To perform such other duties as may be assigned by the city manager.
Sec. 2-65. -Affirmative action officer.
(a) The city manager shall designate a city employee as affirmative action officer. The
affirmative action officer shall be subject to the control and supervision of the city manager or
his-their designee. Once appointed, the affirmative action officer shall perform the duties and
responsibilities enjoined upon him by this article free from interference, restraint or coercion by
the council or any employee, board, committee or commission of the city.
(b) The affirmative action officer shall have the immediate direction and control of the city's
affirmative action program and the processing of equal employment opportunities complaints in
close coordination with the office of the city attorney, and subject to the specific directions
relating to his-their duties and responsibilities contained in this article and to the general
supervision of the city manager.
(c) The affirmative action officer shall have the following responsibilities and duties:
(1) To develop, maintain and implement an affirmative action plan to apply to each
department,board,commission and agency of the city,excluding the school board
of the city.
(2) To seek to resolve impartially and/or adjust any difficulties relating to equal
employment opportunity in the employment relationship and, to that end, shall
have free and unencumbered access to all data relating to any specific difficulty
or complaint.
(3) To serve as an impartial expert in the equal employment opportunities field within
the scope of the complaint and grievance process.
(4) To assist in the development of the criteria and guidelines required under
paragraphs (4) and (10) of subsection (b) of section 2-64 of this chapter.
(5) To act as a liaison and coordinating employee of the city for affirmative action
matters to all city personnel and officers.
(6) To perform such other duties as may be assigned to themhifn by the city manager.
Sec. 2-66. - Unclassified and classified services generally; original appointments; probation.
(a) The service of the city shall be divided into the unclassified and the classified services.
The unclassified service shall consist of:
(1) Officials elected by the people and persons appointed to fill vacancies in elective
offices.
(2) The members of boards and commissions, including school board members and
persons appointed by the judges of the courts of record.
(3) Licensed physicians and dentists employed by the city in their professional
capacities.
(4) Persons temporarily employed in a professional or scientific capacity or to
conduct a special inquiry, investigation, examination, or installation.
(5) Seasonal and temporary employees.
(6) City manager, city attorney,director of finance,municipal auditor,director of real
estate valuation and city clerk.
(b) The classified service shall comprise all employees and positions,excluding school board
employees and positions, not specifically included by subsection (a) above in the unclassified
service.
(b.1) Upon approval of the state board of social services, employees of the city's department
of social services shall be governed by the provisions of this chapter except to the extent of any
inconsistency between provisions of this chapter and provisions of the Code of Virginia (1950),
as amended.
(c) All original appointments and promotions in the classified service, except officers elected
or appointed by the city council, shall be made from an eligible list certified by the director of
human resourcesmanager of personnel ,,,.,.,.,,.ement, as provided in subsection (b)(5) of section
2-64.
(d) Every new city employee shall serve for a period of twelvesi* (126) months as a
probationary employee, and every city employee promoted to a position for which a greater
salary range is provided shall, for a period of six (6) months, serve as a probationary employee;
provided, however, upon appointment or promotion, the appropriate council-appointed officer
may extend such probationary period for an additional like period of time or less, or prior to any
such appointment or promotion, a different probationary period, not to exceed an additional
sixtwelve(W)months, may be established in writing and filed with the personnel management
department for any specific position in the classified service. Prior to the conclusion of any
probationary period established for a member of the classified service as hereinabove provided,
an employee may be terminated by the appropriate council-appointed officer, and such
termination shall not be subject to a hearing before the commission. After the conclusion of the
probationary period, a member of the classified service may be suspended, reduced in rank or
pay or removed; provided, however, such disciplinary action may be subject to review and
hearing through the grievance procedure of the city established by the council.
Sec. 2-67. - Promotions in classified service.
Vacancies in higher positions in the classified service shall be filled on the basis required to be
established pursuant to subsection (b)(10) of section 2-64 and shall be open to both members of
the classified service and applicants from the general labor market from which the city draws its
work force; provided, however, with the written approval of the city manager a position in the
classified service may be restricted to applicants already in classified service of the city. All
standards applicable to promotion shall be applied by the director of human resources in
accordance with the rules promulgated by the city manager, and at least the six`6)best qualified
eandidates, if there be that many, shall bc- eertified to the appointing authority and all
promotional appointments �
the oi4:fiea. A change from ashallbeSao from i�:,"�, :�� -
position in any class to a position in another class for which a higher maximum rate of pay is
prescribed shall be considered a promotion.
Sec. 2-68. - Classification plan.
The director of human resources shall, at least biennially, review and prepare, after consultation
with all officials having the power of appointment, and submit to the city manager a plan of
classification and grading, containing job descriptions for all positions in the classified service
according to similarity of authority, duties and responsibilities. Within ninety(90) days after the
submission of the plan, the city manager shall reject or approve the same, with or without
modifications. Once approved, the city manager shall cause the classification plan to be
published or otherwise distributed among the employees of the city. Changes in the classification
plan may be recommended from time to time by any appropriate city official and shall take effect
after review and recommendation by the director of human resources and when approved by the
city manager. The class titles set forth in the most recently approved classification plan shall be
used to designate such positions in all official records, documents, vouchers and
communications, and no person shall be appointed to or employed in a position in the classified
service under any class title which has not been recommended by an appropriate city official and
established in the current classification plan.
Sec. 2-69. _ Uniform Pay plan.
(a) There shall be a uniform pay plan in accordance with section 15.2-1506 Code of Virginia
(1950), as amended, consisting of a salary range for each class of position in the classification
plan, which shall provide for regular increments within such range to be earned by length of
service and satisfactory service ratings. Each such range shall be determined with due regard to
the salary ranges for other classes and to the relative difficulty and responsibility of characteristic
duties of positions in the class, the minimum qualifications required, the prevailing rate paid for
similar employment outside the city service, and any other factors that may properly be
considered to have a bearing upon the fairness or adequacy of the range.
(b) The director of human resources shall prepare and recommend to the city manager-,orror
befog j cn ary 15th of eaeh yeaf, a pay plan for the city manager's consideration in the
preparation of his--their recommended annual budget for the city council's consideration. The
council shall adopt the same by ordinance, with or without modifications.
(c) When so adopted by the council, the pay plan shall remain in effect until amended by the
council. When a pay plan has been adopted, the council shall not increase or decrease salaries of
individual members of the classified service, except officers elected or appointed by the council,
but shall act in fixing the salaries of members of the classified service only by amendment of the
pay plan.
See. 2-70. -Veteran's preference.
The City of Roanoke shall take into consideration or give preference to an individual's status as
an honorably discharged veteran of the armed forces of the United States in its employment
hiring policies and practices, provided that such veteran meets all of the knowledge, skills and
eligibility requirements for the available position. Additional consideration shall also be given
to veterans who have a service connected disability rating fixed by the United States Veterans
Administration. "Veterans" as used in this section refers to the same class as included in § 2.2-
2903 of the Code of Virginia with regard to the state service.
Sec. 2-71. —Reserved
All pefso ions in the sen'iee of the eity On the effectiN,e date Of the
or-dinanEe— 0M wl i ah th;__i j vj v a
employee shall r-etain-such positions and rweive the salaf:y they have
been
Sec. 2-72. _ReservedProhlbited-p;aetiees,
(a) No pefsen shall willfAy or- carFuptly make any false vfflefit, Ceftifi e, mar-k, r-ati*9
or- report in fegar-d to--affy-4est held or- eei4ifieation or- aPpointment made tinder- the
pr-eventing the impaftial exeetition of such pefs - - I rules made ther-e-undef.
(b) Ne-per-son seeking appoint Fient t 3 or-pfomotion jjj the elassified ser-viee-of the eity shall,
either- directly or- indir-eefly, give, fender- or pa serwiee of other- N,aluabk-+hiftg4e
any pefson for- of on aeeount of or- in eonne-etion with' hi-s"test,'appointment,-pfopo-s-ed
(e) Any per-son wha-, by himself or- with othefs, N,jolates—bseetion (a) Of (b) of this seetion
shall be guilty of a Class 2 misdemeanon Any per-son who is eofN,icted of sueh a violation shall,
Of POSiti011 S.
is her-eby pfohibited. Any per-son who, by himself or with ot-hers, vielates this subseetioii shaj!
be —i
after being eleeted to al ) publie offlee, the dut4es Of'Whieh e0fiffiet with or- other-w— mpair-his
ability to per-fofm his duties as an employee of the eity.
Secs. 2-73-2-82. - Reserved.
DIVISION 2. - PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION
Sec. 2-83. - Established; composition; appointment, terms and qualifications of members.
(a) There is hereby created and established a personnel and employment practices
commission to consist of nine (9) members to be selected by the city council pursuant to the
provisions of section 2-281 of this Code. Initially, three (3) members shall be appointed to serve
a term ending June 30, 1977, three (3) for a term ending June 30, 1978 and three (3) for a term
ending June 30, 1979. Thereafter, the council shall appoint members for three (3) year terms.
(b) The council shall ensure that the membership of the commission consists of at least three
(3)protected class members, as defined by Title VII of the Civil Rights Act of 1964(as amended
1972), 42 U.S.C., 2000e-2(a)(2), and at least two (2)members from the classified service of the
city.
(c) All of the commission members shall have those characteristics of open mindedness and
fairness required to fairly and impartially hear and resolve differences. The membership, as a
whole, shall embrace, to the extent practicable, a cross section of the type persons comprising
the city's work force;i.e.,service/maintenance through official/administrators.No constitutional,
court or council-appointed officer shall be eligible for appointment to the commission.
Sec. 2-84. - Selection and terms of officers.
The commission shall choose its own chairman and vice-chair, both of whom shall serve
one-year terms and for no more than three (3) consecutive one-year terms in each office.
Sec. 2-85. -Meetings; quorum.
The commission shall meet at the call of the chairman, or in theirhis absence, the vice-chair.
Five (5) members shall constitute a quorum.
Sec. 2-85.1. - Grievance hearing panels.
(a) The commission shall annually organize and divide itself into three (3) hearing panels
for the purpose of hearing employee grievances. Each panel shall consist, to the extent possible,
of members with one (1), two (2) and three (3) years remaining on their terms of appointment,
and minority and employee members shall be distributed as evenly as possible among the panels.
(b) Upon the division of the commission into panels as provided in this section, each panel shall
have the responsibility and duty to hear and render final decisions on grievances referred to such
panel upon the evidence presented and developed at the hearing and upon the city's applicable
personnel policy, rules and regulations in effect at the date of the grievance. A hearing panel
shall have no authority to add to, subtract from or amend existing policy, rules and regulations.
(c) Each panel provided for in this section shall designate one (1) of its members as panel
chairman for such period of time and for such grievance hearings as such panel may determine.
In the event the three (3) original members of any hearing panel are not available for a hearing,
the commission chairman, or vice-chairman in his-their absence, shall designate a member of
one (1) of the other hearing panels to fill such vacancy.
(d) No member of the commission who is an employee of the city shall participate in any
grievance hearing where the grievant is from the same department, office or agency of city
government as the employee member of the commission. When any member of the commission
is disqualified by virtue of this subsection, such commission member's replacement shall be
selected pursuant to subsection (c) of this section.
Sec. 2-86. -Adoption and amendment of rules.
(a) It shall be the duty of the commission to advise and provide comment to the city manager
on proposed rules and regulations as authorized by and consistent with section 2 61 , after- an
open hearing to allow employees to eoffifnent on the potential adoption a.-.- ffiffi—efid—me--n4- R-f- 4-q-1 I P-S
and fegelations, and within thii4y-(30) days aftef referral to the eommission, as the adeption
and amendment of su-eh Fules, pr-aetiees and pf:oeedttres, ffom time to time, to give eff-eet to a14
r-eeemmen ed thfough the per-sonnel management depaFtment, o-, as- the commission shall
eensidef neeesiafy, to eafr-y eut the provisions of this at4iele with r-espeet to per-s-- n the
it may deefli advisable. Amendments to the fules may be consider-ed ffom time to tifne after- -a
v
held 1 t r t in section 2 61.
u
(b) Once such proposed4'4+e rules and/or amendments thereof are authenticated by the city
manage se ec::s�„a 1�, to the extent that they are consistent with the terms of the
Constitutions of the United States and of the Commonwealth of Virginia, the city Charter and
the statutes of this commonwealth, the force of law . Such
rules and regulations mayTl32y—,ha44 provide for:
(1) The method of holding competitive examinations.
(2) The method of certifying eligiblityes for appointment.
(3) The establishment, maintenance, consolidation and cancellation of eligible lists.
(4) The administration of the classification plan and pay plan.
(5) Methods of promotion and the application of service ratings thereto.
(6) Probationary periods of employment.
(7) Transfers of employees within the classification plan.
(8) Hours of work.
(9) Overtime pay.
(10) The order and manner in which layoffs shall be effected.
(11) Grievance hearings.
(12) Such other matters as may be necessary to provide adequate and systematic
handling of the personnel affairs of the city.
Sec. 2-87. - Technical and clerical assistance.
The director of human resources or the director's duly designated agent shall serve as a liaison
person to the commission, providing such clerical and technical assistance to the commission as
it may from time to time request.
Sec. 2-88. - Legal services.
The city attorney shall provide necessary legal services to the commission, except in such
instances when the city attorney's office is representing the administration during_a grievance
hearing. In such circumstances the city will engage independent legal counsel for the
commission.-
Sec. 2-89. - Keeping of records.
The director of human resources shall be responsible for the keeping of all records of meetings
of the commission and hearings of commission panels.
oaths.See. 2 90. 4nvestigations an j reports; author-ity to administer
(a) it shall be the dtity of the eemmission to inve-stigate my or- all matters r-elating to
(b) in eandueting investigations and hearings pti.:suant to this article, the eommissjon,-o"
panel of stieh eomfnissiOn, shall L. --t'-- --
ed to administer- oaths.
Secs. 2-901-2-102. - Reserved.
2. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by
title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING David L. Collins
215 CHURCH AVENUE, SW Laura M. Carini
ROANOKE,VIRGINIA 24011-1595 Douglas P.Barber,Jr.
Kelsey M.Durkin
Timothy R. Spencer TELEPHONE 540-853-2431 Jennifer L. Crook
City Attorney FAX 540-853-1221 Assistant City Attorneys
EMAIL: dmothy.spencer@roanokeva.gov
June 6, 2022
The Honorable Mayor Sherman P. Lea, Sr, and
Members of Roanoke City Council
Re: Proposed Amendments to the City's Fee Compendium
Dear Mayor Lea and Members of City Council:
In an effort to better maintain a centralized location for the City's Fee Compendium, our office presents to
you for your consideration the updated electronic 2022 Fee Compendium. The last comprehensive overhaul
of the City's Fee Compendium took place in March of 1995. This current comprehensive change to the Fee
compendium has been a major undertaking. The Fee Compendium dictates how and for what fees can be
charged throughout the City. The current paper version of the Fee Compendium is tedious and outdated.
The attached Fee Compendium will be maintained as an Excel Spreadsheet Workbook by the Finance
Department. This new format will simplify the process of updating the Fee Compendium in the future.
Also, by maintaining the Fee Compendium electronically on the City's web page, these fees will be more
transparent to the public.
I want to thank Laura Carini, Leisha Cook and all of the City's Departments for their hard work in compiling
a central electronic database for the City's Fee Compendium.
Recommended Action
Consider the proposed Amendments to City's Fee Compendium to create and maintain the Fee Compendium
in a central electronic database.
Sincerely,
th pencer
City Attorney
TRS/lsc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
AN ORDINANCE repealing the City of Roanoke's Current Fee Compendium; adopting an
electronic City of Roanoke Fee Compendium reestablishing certain fees, rates, penalties and charges
made by the City; and providing for an effective date.
WHEREAS, it is the policy of this Council that City fees for special services should
approximate the cost of such services; and
WHEREAS, this Council is desirous of establishing the schedule of fees, rates, penalties and
charges of the City to ensure that all such charges are equitable, up-to-date and easily accessible to
both staff and the public.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The Fee Compendium of the City, currently maintained by the Director of Finance
and authorized and approved by the City Council by Resolution No. 32412-032795, adopted March
27, 1995, effective as of that date, and as amended, is hereby REPEALED as of midnight on June
30, 2022.
2. The fees, rates, penalties and charges set out in the document labeled "City of
Roanoke Fee Compendium" and attached to the City Attorney's Agenda Report dated June 21,
2022, are hereby ADOPTED AND ESTABLISHED. Maintenance of the City of Roanoke Fee
Compendium will be the responsibility of the City's Finance Department.
3. In case of any conflict or inconsistency between the Fee Compendium and State or
City Code,the appropriate Code shall prevail.
'I
4. The fees established by this Ordinance shall become effective on and after July 1,
p
2022 and remain in effect until amended by this Council or the City Manager, as authorized.
ATTEST:
City Clerk.
Department Name:Building Inspections Name of person compiling:Darryl Childress Phone: 853-6877 Email:darryl.childress@roanokeva.gov Number
P
Department Collecting Dept
Description of fee Fee/Charge and Dated adopted
Construction permits(Combination permit,
building permit,demolition permit,
fire system permit,mechanical permit,
plumbing permit,electrical permit, Ord.32412-032795 3/27/95
Building Inspections Permit Center/Treasurer site utilities permit,storage tank permit) $45 up to$1,000
Construction permits(Combination permit,
building permit,demolition permit,
fire system permit,mechanical permit,
plumbing permit,electrical permit,
Building Inspections Permit Center/Treasurer site utilities permit,storage tank permit) $45+$5.00 per$1,000 over$1,000($1,000 to$50,000) Ord.32412-032795 3/27/95
Construction permits(Combination permit,
building permit,demolition permit,
fire system permit,mechanical permit,
plumbing permit,electrical permit,
Building Inspections Permit Center/Treasurer site utilities permit,storage tank permit) $290+$4.00 per$1,000 over$50,000($50,001 to$100,000) Ord.32412-032795 3/27/95
Construction permits(Combination permit,
building permit,demolition permit,
fire system permit,mechanical permit,
plumbing permit,electrical permit,
Building Inspections Permit Center/Treasurer site utilities permit,storage tank permit) $490+$3.50 per$1,000 over$100,000($100,001 to$250,000) Ord.32412-032795 3/27/95
Construction permits(Combination permit,
building permit,demolition permit,
fire system permit,mechanical permit,
plumbing permit,electrical permit,
Building Inspections Permit Center/Treasurer site utilities permit,storage tank permit) $1,015+$3.25 per$1,000 over$250,00($250,001 to$500,000) Ord.32412-032795 3/27/95
Construction permits(Combination permit,
building permit,demolition permit,
fire system permit,mechanical permit,
plumbing permit,electrical permit, Ord.32412-032795 3/27/95
Building Inspections Permit Center/Treasurer site utilities permit,storage tank permit) 2%St.50+$3.00 per n Buil over$500,000
2%State Levy based on Building Permit Fee Ord.32412-032795 3/27/95
Building Inspections Permit Center/Treasurer State Levy Ord.32412-032795 3/27/95
$
Building Inspections Permit Center/Treasurer Building Plan Review Fee 50 of Building Permit Fee
Building Inspections Permit Center/Treasurer Perment Sign $50+Building Permit Fee+State Levy+Building Plan Review Ord.32412-032795 3/27/95
45.9(Includes State Levy) Ord.37043-051005 5/10/05
Building Inspections Permit Center/Treasurer Asbestos Removal Fee Ord.32412-032795 3/27/95
Building Inspections Permit Center/Treasurer Elevator Certification 45.9(Includes State Levy)
45.9(Includes State Levy) Ord.32412-032795 3/27/95
Building Inspections Permit Center/Treasurer Cross Connection Certification Ord.37043-051005 5/10/05
Building Inspections Permit Center/Treasurer Tent/Membrane Permit SO+Building Permit Fee+State Levy
$30.00 Ord.32412-032795 3/27/95
Building Inspections Permit Center/Treasurer Certificate of Occupancy(Permanent) Ord.32412-032795 3/27/95
Building Inspections Permit Center/Treasurer Certiciate of Occupancy(Temporary for 30 days) $45 for first certificate
Ord.37043-051005 5/10/05
Building Inspections Permit Center/Treasurer Certiciate of Occupancy(Temporary for 30 days) $75 for first renewal Ord.37043-051005 5/30/OS
Building Inspections Permit Center/Treasurer Certiciate of Occupancy(Temporary for 30 days) $125 for subsequent renewals
Building Inspections Permit Center/Treasurer Mobile/Modular Home(Single Wide) 75+$2%state levy+10%building plan review fee Ord.37043-051005 5/10/05
Building Inspections Permit Center/Treasurer Mobile/Modular Home(Double Wide)
100+$2%state levy+10%building plan review fee Ord.37043-051005 5/10/05
Building Inspections Permit Center/Treasurer Mobile/Modular Home(Triple Wide or Greater) 125+$2%state levy+10%building plan review fee Ord.37043-051005 5/10/05
Building Inspections Permit Center/Treasurer Amusement Devices inspected by city during normal business hours $55 Small Mechanical Ord.41302-110518 11/5/18Ord.41302-11051811/5/18
Building Inspections Permit center/Treasurer Amusement Devices inspected by city during normal business hours $55 Rides Less Than 20 Feet Ord.41302-11051811/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by city during normal business hours $100 Spectacular Ride Ord.41302-110518 11/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by city during normal business hours $200 Coaster over 30 Feet Ord.41302-11051811/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by city during normal business hours $50 Event Fee with no inspections
Building Inspections Permit Center/Treasurer Amusement Devices inspected by city during normal business hours $75 Circular Ride,Institutional Trampoline or Flat Ride Ord.41302-110518 31/5/18
Ord.41302-110518 11/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by city during normal business hours $300 Go-Karts(First 20 Karts) Ord.41302-110518 11/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by city during normal business hours $10 Additional Karts Ord.41302-110518 11/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by city during normal business hours $150 Zip Lines Ord.41302-110518 11/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by city during normal business hours $400 Coasters over 60 Feet Ord.41302-110518 11/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by city during normal business hours $165 Generators Ord.41302-110518 11/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by city after hours $82.50 Small Mechanical
82.50 Rides Less Than 20 Feet Ord.41302-11051811/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by city after hours $ Spectacular Ride Ord.41302-110518 11/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by city after hours $150 S p Ord.41302-110518 11/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by city after hours $300 Coaster over 30 Feet
50 Event Fee with no inspections Ord.41302-11051811/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by city after hours $112.50 Circular Ride,Institutional Trampoline or Flat Ride Ord.41302-11051811/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by city after hours $450 50 Circular
First ,I Karts) Ord.41302-11051811/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by city after hours $ ( Ord.41302-110518 11/5/18
Building Inspections Permit center/Treasurer Amusement Devices inspected by city after hours $15 Additional Karts
225 Zi Lines Ord.41302-110518 11/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by city after hours $ p Ord.41302-11051811/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by city after hours $600 Coasters over 60 Feet
247.50 Generators Ord.41302-110519 11/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by city after hours $ Ord.41302-11051811/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by a third-party inspector $13.75 Small Mechanical Ord.41302-11051811/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by a third-party inspector $13.75 Rides Less Than 20 Feet Ord.41302-110518 11/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by a third-party inspector $25 Spectacular Ride Ord.41302-110518 11/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by a third-party inspector $50 Coaster over 30 Feet Ord.41302-110518 11/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by a third-party inspector $50 Event Fee with no inspections
Building Inspections Permit Center/Treasurer Amusement Devices inspected by a third-party inspector $18.75 Circular Ride,Institutional Trampoline or Flat Ride Ord.41302-110518 11/5/19
Ord.41302-11051811/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by a third-party inspector $75 Go-Karts(First 20 Karts) Ord.41302-110518 11/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by a third-party inspector $2.50 Additional Karts Ord.41302-11051811/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by a third-party inspector $37.50 Zip Lines Ord.41302-11051811/5/18
Building Inspections Permit Center/Treasurer Amusement Devices inspected by a third-party inspector $100 Coasters over 60 Feet
Building Inspections Permit Center/Treasurer Amusement Devices inspected by a third-party inspector $41.25 Generators Ord.41302-11051811/5/18
Department Name: Circuit Court Clerk_ Name of person compiling:—Brenda Hamilton_Phone: Email:
Resolution or Ordinance Number
Department Collecting Dept Description of fee Fee/Charge and Dated adopted
Sheriff Clerk of Circuit Court Fees for courthouse and jail maint. $2.00 Ordinance 38797-051010/July 1,2010
Sheriff Clerk of Circuit Court for courthouse security personnel $10.00 Ordinance 38072-051208/July 1,2008
Police Dept.(Academy) Clerk of Circuit Court support local criminal justice academy y 5.00 Ordinance 39653-051313/July 1,2013
Clerk of Circuit Court Clerk of Circuit Court Making copies for whoever .50a page per 17.1-275(8)
Sheriff Clerk of Circuit Court Serving papers 12 per 15.2-1609
Sheriff Clerk of Circuit Court Serving levies 25 per 15.2-1609
Department Name: DOT Name of person compiling:_ BOHR_Phone: Email:
Resolution or Ordinance Number
Department Collecting Dept Description of fee Fee/Charge and Dated adopted
FOIA requests received to provide 4 2.2-3704.Public records to be open to inspection;
digital records including email and file procedure for requesting records and responding to request;
Technology Treasurer records. $31.29 per hour charges;transfer of records for storage,etc.
Radio System:
Access and Maintenance to shared
Technology Treasurer Radio System See attached fee schedule Per SLA agreement with each entity.
Roanoke Valley Radio System
800 MHz Digital Radio Participation Fee Structure
FY 23
CATEGORY PORTABLE MOBILE UNIT OF MEASURE (monthly) CAT PRICE QUANTITY SUB TOTAL
Radio Units(includes 1 Talkgroup) per unit $ 7.00 0 $
Additional Talkgroups per talkgroup per unit $ 1.00 0 $
Emergency per unit $ 1.00 0 $ -
Encryption per unit $ 1.00 0 $
Priority Level per unit $ 1.00 0 $ -
Scan per unit $ 0.50 0 $ -
Call Alert Private Call per unit $ 0.50 0 $
Infrastructure Maintenance 0 0 per unit $ 18.06 0 $ -
FAIR SHARE TOTAL MONTHLY $
TOTAL ANNUALLY $
E-91 I Name of person compiling:_Jimmy Harrison Phone:_540-853-5279 Email:_jimmy.harrison@roanoke
Resolution or Ordinance Number
Department Collecting Dept Description of fee Fee/Charge and Dated adopted
§2.2-3704.Public records to be open to inspection;procedure for
FOIA Request:$10.00 per each CAD requesting records and responding to request;charges;transfer of
E-911 City Treasurer's office report $10.00 Each report records for storage,etc.
FOIA Request:A rate of$26.17 an hour
broken into quarters will be charge for $26.17 an hour/This is the rate §2.2-3704.Public records to be open to inspection;procedure for
the time it takes to completely process of pay for the employee requesting records and responding to request;charges;transfer of
E-911 City Treasurer's office each FOIA request. retrieving the request records for storage,etc.
60
Department Name:Engineering_ Name of person compiting:_David Fenton_Phone: 853-5203 Email:david.fenton@roanokeva.gov
Resolution or Ordinance Number
Department Collecting Dept Description of fee Fee/Charge and Dated adopted
Engineering Engineering 18x24 Black&White Map print $3.00 38798 5/10/2010
Engineering Engineering 24x36 Black&White Map print $6.00 "
Engineering Engineering 24x36 Color Map print $60.00
Engineering Engineering 24x36 Color Image on CD $2.00 "
Department Name:—Libraries Name of person compiling:_Sheila Umberger_Phone:-2476—Email:_sheila.umberger@roanokeva.gov_
Resolution or Ordinance Number
Department Collecting Dept Description of fee Fee/Charge and Dated adopted
Libraries Black and White Prints/Copies First 3 pages free,$.10/additional page Readopted 7/1/2022
Libraries Color Prints/Copies First 3 pages free,$.25/additional page Readopted 7/1/2022
Libraries Fax(Sending) First 3 pages free,$1/additional page Readopted 7/1/2022
Libraries Fax(Receiving) $1/page Readopted 7/1/2022
Libraries Replacement Library Card Free Readopted 7/1/2022
Libraries Lost or fully damaged item Retail cost of item+$5 Readopted 7/1/2022
Libraries Lost or fully.damaged item(paperback) Retail cost of item+$5 Readopted 7/1/2022
Libraries Damaged or Lost Audiobook Case $15 Readopted 7/1/2022
Libraries Damaged or Lost Audiobook Disc Retail cost of item+$5 Readopted 7/1/2022
Libraries Damaged/Lost DVD/CD Case $5 Readopted 7/1/2022
Libraries After Hours Meeting Room Use $50/hour Readopted 7/1/2022
Libraries Main Library Reading Porch Use(until 5pm) $50/hour Readopted 7/1/2022
Libraries Main Library Reading Porch Use(after 5pm) $50/hour Readopted 7/1/2022
Libraries Main Library Reading Porch(All Day until 5pm) $250 Readopted 7/1/2022
Libraries Main Library Reading Porch(5pm until Park Closure) $250 Readopted 7/1/2022
Libraries Main Library Reading Porch(All Day) $400
Department Name: Parks and Recreation Name of person compiling: Michael Clark Phone:-1198 Email:_michael.clarkAroanokeva.eov
Resolution or Ordinance Number
Department Collecting Dept Description of fee Fee/Charge and Dated adopted
Parks and Recreation Parks and Recreation Resident:Adult Pool Admission $ 3.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Resident:Adult 15 Admission Book $ 25.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Resident:Adult 25 Admission Book $ 41.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Resident:Adult 40 Admission Book $ 65.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Resident:Youth Pool Admission $ 2.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Resident:Youth 15 Admission Book $ 13.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Resident:Youth 25 Admission Book $ 21.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Resident:Youth 40 Admission Book $ 33.00 Resolution Number:41438-051319,13 May 2019
Resident:Pool Rental(3 hours or less, $ 125.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation plus staff costs)
Parks and Recreation Parks and Recreation Non-Resident:Adult Pool Admission $ 3.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Non-Resident:Adult 15 Admission Book $ 25.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Non-Resident:Adult 25 Admission Book $ 41.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Non-Resident:Adult 40 Admission Book $ 65.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Non-Resident:Youth Pool Admission $ 2.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Non-Resident:Youth 15 Admission Book $ 13.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Non-Resident:Youth 25 Admission Book $ 21.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Non-Resident:Youth 40 Admission Book $ 33.00 Resolution Number:41438-051319,13 May 2019
Non-Resident:Pool Rental(3 hours or $ 125.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation less,plus staff costs)
Parks and Recreation Parks and Recreation Resident:Elmwood Fountain Walkway $ 250.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Resident:Elmwood Bullitt Plaza $ 250.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Resident:Elmwood South Lawn $ 250.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Resident:Elmwood Art Walk $ 250.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Resident:Elmwood Amphitheater $ 600.00 Resolution Number:41438-051319,13 May 2019
Resident:Amphitheater w/Green $ 750.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Rooms
Parks and Recreation Parks and Recreation Resident:Elmwood Whole Park $ 1,600.00 Resolution Number:41438-051319,13 May 2019
Resident:Elmwood Whole Park,All $ 1,750.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Access
Resident:Elmwood Refundable Damage $ 1,000.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Deposit
Resident:Elmwood Chair Rental per $ 6.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation chair
f
Resident:Elmwood Chair rental with set- $ 9.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation up/take-down per chair
Non-Resident:Elmwood Fountain $ 500.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Walkway
Parks and Recreation Parks and Recreation Non-Resident:Elmwood Bullitt Plaza $ 500.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Non-Resident:Elmwood South Lawn $
500.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Non-Resident:Elmwood Art Walk $
500.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Non-Resident:Elmwood Amphitheater $
1,200.00 Resolution Number:41438-051319,13 May 2019
Non-Resident:Amphitheater w/Green $ 1,500.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Rooms
Parks and Recreation Parks and Recreation Non-Resident:Elmwood Whole Park $
3,200.00 Resolution Number:41438-051319,13 May 2019
Non-Resident:Elmwood Whole Park,All $ 3,500.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Access
Non-Resident:Elmwood Refundable $ 1,000.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Damage Deposit
Non-Resident:Elmwood Chair Rental $ 12.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation per chair
Non-Resident:Elmwood Chair rental $ 18.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation with set-up/take-down per chair
Parks and Recreation Parks and Recreation Resident:Center Rental First Hour $ 50.00 Resolution Number:41438-051319,13 May 2019
Resident:Center Rental Additional Hour $ 35.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation per Hour
Resident:Center Rental Damage $ 100.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Deposit
Resident:Fishburn Mansion First Two $ 175.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Hours
Resident:Fishburn Mansion Additional $ 50.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Hours per Hour
Resident:Fishburn Mansion Damage $ 250.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Deposit
Resident:Fishburn Mansion Damage $ 500.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Deposit w/Alcohol
Resident:Discovery Center First Two $ 175.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Hours
Resident:Discovery Center Additional $ 50.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Hours per Hour
Resident:Discovery Center Damage $ 100.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Deposit
Resident:Discovery Center Damage $ 500.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Deposit w/Alcohol
Parks and Recreation Parks and Recreation Non-Resident:Center Rental First Hour $ 100.00 Resolution Number:41438-051319,13 May 2019
Non-Resident:Center Rental Additional 70.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Hour per Hour $
Non-Resident:Center Rental Damage $ 100.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Deposit
Non-Resident:Fishburn Mansion First $ 350.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Two Hours
Parks and Recreation Parks and Recreation
Non-Resident:Fishburn Mansion $ 100.00 Resolution Number:41438-051319,13 May 2019
Additional Hours per Hour
Non-Resident:Fishburn Mansion $ 250.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Damage Deposit
Non-Resident:Fishburn Mansion 500.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Damage Deposit w/Alcohol $
Non-Resident:Discovery Center First $ 350.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Two Hours
Non-Resident:Discovery Center $ 100.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Additional Hours per Hour
Non-Resident:Discovery Center $ 100.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Damage Deposit
Non-Resident:Discovery Center $ 500.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation
Damage Deposit w/Alcohol
Resident:Athletic Field Rental(Non $ 15.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation
Tournament)per Hour
Resident:Full Football Field Dragging $ 200.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation and Marking
Resident:Flag Football Field Dragging $ 150.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation and Marking
Resident:Soccer Field Dragging and $ 150.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Marking
Resident:Baseball and Softball Field $ 125.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Dragging and Marking
Parks and Recreation Parks and Recreation Resident:Field Lighting per Hour $ 10.00 Resolution Number:41438-051319,13 May 2019
$100/field per day,without
marking and dragging OR
Resident:Athletic Tournaments(Ball
Parks and Recreation Parks and Recreation $200/field per day with marking Resolution Number:41438-051319,13 May 2019
Diamonds) and dragging and$200
refundable deposit/field
$200/field per day,without
marking and dragging OR
Resident:Athletic Tournaments
Parks and Recreation Parks and Recreation $400/field per day with marking Resolution Number:41438-051319,13 May 2019
(Athletic Fields) and$200 refundable
deposit/field
Parks and Recreation Parks and Recreation Resident:Tennis Court/hour $ 5.00 Resolution Number:41438-051319,13 May 2019
Non-Resident:Athletic Field Rental(Non $ 30.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation
Tournament)per Hour
Non-Resident:Full Football Field $ 400.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Dragging and Marking
Non-Resident:Flag Football Field $ 300.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Dragging and Marking
Non-Resident:Soccer Field Dragging and $ 300.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Marking
Non-Resident:Baseball and Softball $ 250.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Field Dragging and Marking
Parks and Recreation Parks and Recreation Non-Resident:Field Lighting per Hour $ 20.00 Resolution Number:41438-051319,13 May 2019
$200/field per day,without
marking and dragging OR
Parks and Recreation Parks and Recreation Non-Resident:Athletic Tournaments(gall Diamonds) $400/field per day with marking Resolution Number:41438-051319,13 May 2019
and dragging and$200
refundable deposit/field
$400/field per day,without
marking and dragging OR
Non-Resident:Athletic Tournaments
Parks and Recreation Parks and Recreation $800/field per day with marking Resolution Number:41438-051319,13 May 2019
(Athletic Fields) and$200 refundable
deposit/field
Parks and Recreation Parks and Recreation Non-Resident:Tennis Court/hour $ 10.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Resident:Picnic Shelter Full Day $ 50.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Resident:Mill Mountain Shelter Full Day $ 70.00 Resolution Number:41438-051319,13 May 2019
Resident:Highland Park Amphitheater $ 40.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Full Day
Parks and Recreation Parks and Recreation Resident:Open Space Rental per Day $ 250.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Non-Resident:Picnic Shelter Full Day $ 100.00 Resolution Number:41438-051319,13 May 2019
Non-Resident:Mill Mountain Shelter $ 140.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Full Day
Non-Resident:Highland Park $ 80.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Amphitheater Full Day
Non-Resident:Open Space Rental per $ 500.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Day
Parks and Recreation Parks and Recreation Resident:Mobile Stage per Day $ 1,200.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Resident:10 x 10 Tent $ 200.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Resident:20 x 20 Tent $ 500.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Resident:Folding Tables per table($200 $ 20.00 Resolution Number:41438-051319,13 May 2019
minimum or$50 set up fee)
Resident:Chairs per chair($200 $ 6.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation minimum or$50 set up fee)
Resident:Folding Picnic Tables per table $ 25.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation
($200 minimum or$50 set up fee)
Parks and Recreation Parks and Recreation Resident:Barricades per barricade $ 30.00 Resolution Number:41438-051319,13 May 2019
($200 minimum or$50 set up fee)
Parks and Recreation Parks and Recreation Resident:Bleachers per set $ 300.00 Resolution Number:41438-051319,13 May 2019
Resident:Sectional Stage per section $ 100.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation ($250 minimum)
Resident:Athletic Fencing per loft $ 200.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation section
Parks and Recreation Parks and Recreation Non-Resident:Mobile Stage per Day $ 2,400.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Non-Resident:10 x 10 Tent $ 400.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Non-Resident:20 x 20 Tent $ 1,000.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Non-Resident:Folding Tables per table $ 40.00 Resolution Number:41438-051319,13 May 2019
($200 minimum or$50 set up fee)
Parks and Recreation Parks and Recreation Non-Resident:Chairs per chair($200 $ 12.00 Resolution Number:41438-051319,13 May 2019
minimum or$50 set up fee)
Non-Resident:Folding Picnic Tables per $ 50.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation table($200 minimum or$50 set up fee)
Non-Resident:Barricades per barricade $ 60.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation
($200 minimum or$50 set up fee)
Parks and Recreation Parks and Recreation Non-Resident:Bleachers per set $ 600.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Non-Resident:Sectional Stage per $ 200.00 Resolution Number:41438-051319,13 May 2019
section($250 minimum)
Non-Resident:Athletic Fencing per loft $ 400.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation section
Resident:Roanoke River Greenway $ 1,000.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Rental per Day for Distances up to 5K
Resident:Roanoke River Greenway $ 1,500.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Rental per Day for Distances up to IOK
Resident:Roanoke River Greenway
Parks and Recreation Parks and Recreation Rental per Day for Distances up to $ 2,500.00 Resolution Number:41438-051319,13 May 2019
Marathon
Resident:Greenway Rental per Day for $ 500.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Distances up to 5K
Resident:Greenway Rental per Day for $ 1,000.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Distances up to SOK
Resident:Greenway Rental per Day for $ 2,000.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Distances up to Marathon
Resident:Natural Surface Trail Rental $ 100.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation per Mile per Day
Non-Resident:Roanoke River Greenway $ 2,000.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Rental per Day for Distances up to 5K
Non-Resident:Roanoke River Greenway $ 3,000.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Rental per Day for Distances up to 1OK
Non-Resident:Roanoke River Greenway
Parks and Recreation Parks and Recreation Rental per Day for Distances up to $ 5,000.00 Resolution Number:41438-051319,13 May 2019
Marathon
Parks and Recreation Parks and Recreation
Non-Resident:Greenway Rental per Day $ 1,000.00 Resolution Number:41438-051319,13 May 2019
for Distances up to 5K
Non-Resident:Greenway Rental per Day $ 2,000.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation for Distances up to 10K
Non-Resident:Greenway Rental per Day $ 4,000.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation for Distances up to Marathon
Non-Resident:Natural Surface Trail $ 200.00 Resolution Number:41438-051319,13 May 2019
Parks and Recreation Parks and Recreation Rental per Mile per Day
Parks and Recreation Parks and Recreation Recreation Programs
Based on direct costs and Resolution Number:41438-051319,13 May 2019
department discretion
Parks and Recreation Parks and Recreation Billable Indirect Costs Based on annual billable rate Resolution Number:41438-051319,13 May 2019
Department Name: Planning,Building,&Development Name of person compiling: Tina M.Carr for Jillian Papa Moore Phone: 853-1330 Email:
Resolution or Ordinance Number
Assessing Department Collection Dept Description of fee Fee/Charge and Dated adopted
Fee charged for the legal advertisement of
an application to alter or vacate a street or
Planning,Building,&Development Treasurer alley. Service charge$250 Amended Resolution No.40264-061515,June 15,2015
Service charge$45.00 per
Planning,Building,&Development Treasurer Fee charged for the removal of asbestos.certificate Resolution No.37043,May 10,2005
Fee charged to appeal the zoning
Planning,Building,&Development Treasurer administrator's decision. Service charge$250 Amended Ordinance No.35851,May 20,2002
Fee charged to individuals wishing to file
a special exception request with the Service charge$100.00 if zoned
Board of Zoning Appeals for a parcel for residential use;$200.00 if Amended Ordinance No.35851,May 20,2002,Resolution No.
Planning,Building,&Development Treasurer zoned for residential or commercial use. zoned for commercial use 30989,May 11,1992,Roanoke City Code,Section 36.1-710
Correction: Fee charged to individuals Amended Ordinance No.35851,May 20,2002,Resolution No.
wishing to file a variance before the 30989,May 11,1992,Roanoke City Code,Section 36.1-710
Planning,Building,&Development Treasurer Board of Zoning Appeals. Service charge$190
Amended:May 9,2011,Resolution No.39106;Amended:May
See Attachment#1(Word document-- 10,2010,Resolution No.38795;Amended:May 11,2009,
corrected)--DOCUMENTS LINKED ARE Resolution No.38445;Amended:November 7,2005,
Planning,Building,&Development Treasurer BEING PRODUCED See Attachment#1 Resolution No.37233
The Comprehensive Development Plan
Review process requires detailed
drawings and calculations be submitted
for certain projects.These plans depict
all site improvements required under the
City's Land Development Regulations.
Most of these submittals can be handled
administratively do not have to be
approved by the Planning Commission.
The plans are submitted to the Planning
Building and Development Department. Comprehensive Development
From there,the plans are generally Plan Review$500+$75 per
distributed to the Engineering,Building DEVELOPED acre;(If
and Water Departments for review. Comprehensive Development
Usually a second submittal is required to Plan involves grading include
address comments raised during the first Grading and Erosion/Sediment
review cycle.Once the plans adequately Control Plan Review fee);Grading
address the City's concerns,they are and Erosion/Sediment Control
approved and a building permit can be Plan Review$100+$50 per Amended Ordinance No.35851,May 20,2002;Resolution No.
Planning,Building,&Development Treasurer obtained. DISTURBED acre 30124,June 25,1990;Roanoke City Code,Section 36.1-710
An administrative fee is assessed
against each owner who has failed to
remove weeds and trash from their
property parcel,and the City has had to
take responsibility for their removal.
If the property owner neglects to
complete the abatement of the public
nuisance as required within ten(10)days
of mailing of notice or of posting,city
forces may be directed by the City
Manager to complete the abatement of
such public nuisance or the City Manager
may contract for this abatement on
behalf of the City with a private
contractor. The property owner will be
billed for the cost of abatement,which
will include,but is not limited to,a
minimum of
two(2)hours labor as well as other
reasonable charges for equipment and
interest.The administrative fee is added Resolution No.34715,March 20,2000;Roanoke City Code,
Planning,Building,&Development Treasurer to the cost of abatement. Service charge$100.00 Section 33-22
Property owners who fail to
Property owners who fail to dispose of dispose of inoperative vehicles
inoperative vehicles may be charged the may be charged the amount it
amount it cost the City to dispose of such cost the City to dispose of such
Planning,Building,&Development Treasurer vehicle. vehicle. Resolution No.34724,March 20,2000
Corrected: An erosion and sediment Corrected: Amended Ordinance No.38075,July 1,2008;
control plan must be filled with the
Planning Building and Development The fee for land disturbing permit Amended Ordinance No.35867,May 13,2002;Resolution No.
Department prior to beginning site work shall be$100.00 plus$50.00 per 30124,June 25,1990;Roanoke City Code,Section 11-9;
Planning,Building,&Development Treasurer on a development project. acre,effective July 1,2008. Roanoke City Code,Section 36.1-710
Building Permit Fee charged for
manufactured homes and modular $75-single wide;$100-double
Planning,Building,&Development Treasurer buidings. wide;$125-triple wide Resolution No.37043,May 10,2005
$25.00 each for the initial and
periodic rental inspections;$50.00
each for follow-up compliance Resolution No.37043,May 10,2005;Resolution No.32990,
Planning,Building,&Development Treasurer Inspection on residential rental housing. inspections June 17,1996
Fee assess to process an application for
amendment to the zoning map. These
Fees shall be payable upon application Amended Ordinance No.40712,December 5,2016;Amended
or payable pursuant to a City of Roanoke Ordinance No.37319,February 21,2006;Amended Ordinance
Planning,Building,&Development Treasurer Deferred Payment Agreement. Rezoning to Residental Districts No.35851,May 20,2002;Roanoke City Code,Sec 36.1-710
RA,R-12,R-7,R-5,R-3,RM-1,
RM-2,RMF$1,000
Rezoning to Commercial Districts
CN,CG,CLS$1,000
Rezoning to Industrial Districts
1-1,1-2 $1,000
Rezoning to Special Purpose
Districts
D,Downtown
MX,Mixed use
IN,Institutional District
ROS,Recreation and Open
Space
AD,Airport Development $1,000
Rezoning to Planned Unit
Developments Districts
MXPUD,Mixed PUD
INPUD,Institutional PUD
IPUD,Industrial PUD $1,000
Rezoning to Overlay Districts
H-1,Historic Downtown
H-2,Neighborhood Historic
NO,Neighborhood Design
RCC,River and Creek Corridor
CS,Comprehensive Sign $1,000
Amendment to Proffered
Conditions $1,000
Sign permits are issued to ensure
compliance with zoning requirements, Permanent Sign$50.00;
protect the safety of the citizens and Temporary Sign$30.00. These
property of the City,as well as aesthetic fees shall be payable upon
purposes. The sign permitting activity is application or payable pursuant to
accomplished by the Assistant Zoning a City of Roanoke Deferred Amended Resolution No.35852,May 13,2002;Resolution No.
Planning,Building,&Development Treasurer Administrator Payment Agreement. 30124,June 25,1990;Roanoke City Code,Section 36.1-710
and the Zoning Inspector.The fee shall
be paid by or on behalf of the owner of
each awning,marquee,sign,street clock
and/or street thermometer for which a
permit is required.
Correction: A fee is charged for the
Correction: Planning,Building,& processing of any application for the
Development Correction: Treasurer closing or vacating Service charge$100 Resolution No.30707,September 23,1991
of any street or alley in the City.the fee is
nonrefundable. Street and alley closures
eliminate unnecessary public right-of-
ways.Adjacent property owners may
request such closures when a particular
right-of-way becomes a source of
nuisance activities such as parking or
vandalism. Typically,there will be one
meeting prior to submittal of a request for
closure. The application is then
submitted to Planning Building and
Development for review. Other agencies
that may be
asked to comment on the request include
Engineering and the Water Department.
An applicant will desire to have existing
plats established through the subdivision
process vacated or eliminated.This
review process is similar to a subdivision
review,but requires considerably more Resolution No.30124,June 25,1990;Roanoke City Code,
Planning,Building,&Development Treasurer legal and deed research. Service charge$50 Section 31-39
Ordinance No.37692,February 20,2007;Amended Ordinance
Planning,Building,&Development Treasurer Minor Subdivision Review $150 No.35851,May 20,2002;Roanoke City Code,Section 31-39
Major Subdivision Review,whether for a
preliminary or final subdivision $220+$50 per lot
Subdivision Site Plan Review,whether $500+$75 per acre of portion
for a preliminary or final subdivision thereof
Modification granted by the Zoning
Administrator from any provision
contained in the zoning ordinance with
respect to physical requirement
in a lot,including size,height,location or
features of or related to any
building,structure or improvements $150
$75.00 for first renewal certificate;
Correction: Planning,Building,& Fee charged to issue a temporary $125 each for subsequent
Development Treasurer Certificate of Occupancy Renewal renewal certificates Resolution No.37043,May 10,2005
Building Permit Fee charged for tent and
membrane structures over 900 square
Planning,Building,&Development Treasurer feet. Service charge$50 each Resolution No.37043,May 10,2005
$25. This fee shall be payable
Correction: An application for a zoning upon application or payable
Correction: Planning,Building,& permit and plans must be submitted with pursuant to a City of Roanoke Amended Ordinance No.35851,May 20,2002,Roanoke City
Development Treasurer the appropriate information. Deferred Payment Agreement. Code,Section 36.1-710
Fee charged for application of zoning
Planning,Building,&Development Treasurer verification. Service charge$150 Amended Ordinance No.35851,May 20,2002
Department Name:Police Name of person compiling:Captain J.H.Bowdel Phone:(540)853-2337 Email:jamey.bowdel(o)roanokeva.gov
Resolution or Ordinance Number
Department Collecting Dept Description of fee Fee/Charge and Dated adopted
Police Police Verification Report Requests $10.00 per report Resolution No.31091,July 13,1992
Police Police FOIA Request for Report $13.50 per report §2.2-3700 et seq.of the Code of Virginia
Police Police Security Alarm System Permits $25.00 annually($100.00 max per owner) Ordinance No.36360,June 2,2003
Amended Ordinance No.37935,October 18,2007
Police Police False Alarms $100.00 after 6th response($125.00 for non-r Ordinance No.36360,June 2,2003
Ord.No.38331,§1,1-5-09;Code of Virginia,Section 54.1-
Police Police Precious Metals(Gold)Permits $200.00 annually 4108
Department Name:—Public Works/Stormwater Utility Name of person compiling:_Ian Shaw Phone:—x5901 Email:_ian.shaw@roanokeva.gov
Resolution or Ordinance Number
Department Collecting Dept Description of fee Fee/Charge and Dated adopted
Commisioner of the
Revenue/Treasurers Office(billed
Public Works/Stormwater Utility with Real Estate Taxes) Stormwater Utility Fee $1.05/Billing Unit/Month* 42088-0621-21
*Rate increases each year from FY23 through FY28 per the
referenced ordinance
Department Name: Public Works-Transportation Division_ Name of person compiling: Dwayne D'Ardenne Phone: x1756 Email:
Resolution or Ordinance Number
Department Collecting Dept Description of fee Fee/Charge and Dated adopted
Resolution No.36855,September 20,2004
Public Works-Transportation Planning,Building,&Development ROW Excavation Permit $50 for 30 days Ordinance No.31606,August 9,1993
$100 for 60 days Resolution No.30124,June 25,1990
Roanoke City Code,Section 30-9,30-62,30-65,30-79
Amended Ordinance No.36905,December 6,2004
Amended Ordinance No 36554 December 1,2003 Amended
Public Works-Transportation Planning,Building,&Development Outdoor Dining Permit $3.25 per square foot per year Ordinance No 36237 February 18,2003 Amended Ordinance No.
35943 June 17 2002 Amended Resolution No.35792,April 1,
2002
Public Works-Transportation Planning,Building,&Development Movable Sign in ROW Permit $50.00 permit fee see attached form in email.
*No fee for 1-30 days.$100 for
days 31-60.After 60 days,for
Dumpster/Portable Storage in ROW every 30 days cost is$100,plus
Public Works-Transportation Planning,Building,&Development See attached form in email.
(Fee only if in CBD over 30 days) $10 per day.Metered parking
space fee is$12/day,Mon to
Friday.
the cost of abatement including
but not limited to a minimum of
two(2)hours labor as well as Ord No 24633 §2,5-14-79;Ord.No.30275 §1,10-15-90;Ord.
Public Works-Transportation Treasurer's Office Alley Vegetation Overgrowth Contractor other reasonable charges for No.34715,§1,3-20-00;Ord.No.35858,§2,5-13-02;Ord.No.
Removal Fee equipment,together with an 39658,§1,5-13-13;Ord.No.40389 §11,11-16-15;Ord.No.
additional administrative fee in 41494,§1,7-1-19
the amount of one hundred
dollars($100.00)
Department Name: Real Estat Valuation Name of person compiling:_Sharon Williams Phone:-853-1840—Email:_sharon.williams@roanokeva.
Resolution or Ordinance Number
Department Collecting Dept Description of fee Fee/Charge and Dated adopted
Ord.No.25617,6-22-81;Ord.No.27873,§1,11-11-85;
Ord.No.34915,§1,7-17-00;Ord.No.36892,§1, 11-1-04;
Ord.No.38869,§1,6-21-10;Ord.No.40262,§1,6-15-15;
Real Estate Valuation Real Estate Valuation Rehab Fee Single Family Homes $175 Ord.No.41750,§1,6-15-20
Ord.No.25617,6-22-81;Ord.No.27873,§1,11-11-85;
Ord.No.34915,§1,7-17-00;Ord.No.36892,§1,11-1-04;
Ord.No.38869,§1,6-21-10;Ord.No.40262,§1,6-15-15;
Real Estate Valuation Real Estate Valuation Rehab Fee Commercial/Multifamily Hom $250 Ord.No.41750,§1,6-15-20
Department Name:—Sheriff Name of person compiling:—Brandon Young_ Phone:—l768 Email:_brandon.young@roanokeva.gov
Resolution or Ordinance Number
Department Collecting Dept Description of fee Fee/Charge and Dated adopted
Sheriff Sheriff Fingerprint services for citizens $5.00 Code of Virginia§19.2-392-July 1,2005
Sheriff Sheriff Civil Process not originating from the courts $12.00 Code of Virginia§17.1-272-July 1,2004(REV)-July 1,1995
Sheriff Sheriff Rescheduled eviction $12.00 Code of Virginia§17.1-272-July 1,2004(REV)-July 1,1995
Sheriff Sheriff Service of out-of-state civil process $75.00 Code of Virginia§17.1-272-July 1,2004(REV)-July 1,1995
Sheriff Sheriff Costs associated with prisoner's keep $1.00 Code of Virginia§53.1-131.3-July 1,2003
Sheriff Sheriff Weekender/nonconsecutive sentence prisoner fee $4.00 Code of Virginia§53.1-131.1-July 1,2003
Sheriff Sheriff Prisoner medical fees-Dental Visits $10.00 Code of Virginia§53.1-133.01-July 1,1995
Sheriff Sheriff Prisoner medical fees-Sick Call $10.00 Code of Virginia§53.1-133.01-July 1,1995
Sheriff Sheriff Prisoner medical fees-Jail/Other Doctor $10.00 Code of Virginia§53.1-133.01-July 1,1995
Sheriff Sheriff Prisoner medical fees-Prescription Handling $5.00 Code of Virginia§53.1-133.01-July 1,1995
City Treasurer-Evelyn Powers
Collecting Number
Department Dept Description of fee Fee/Charge and Dated adopted
Administrative Collection Fee if the total amount due is collected subsequent to 30 or more days after notice of delinquent
Treasurer Treasurer taxes or other charges but prior to judgment. $30.00 Ordinance No.36685,May 13,2004
Treasurer Treasurer Administrative Collection Fee if the total amount due is collected subsequent to judgment $35.00 Ordinance No.36685,May 13,2004
Administrative Collection Fee-if the collection activity is to collect on a nuisance abatement fee;however,in no event shall $150.00 or 25%of the
the fee be less than$25.00. collection cost Ordinance No.36685,May 13,2004
Treasurer Treasurer Dog License Fee-On Year-Neutered $5.00 Resolution No.34298 May 17,1999
Treasurer Treasurer Dog License Fee-On Year-Non-Neutered $10.00 Resolution No.34298 May 17,1999
Treasurer Treasurer Dog License Fee-Three Year-Neutered $10.00 Resolution No.34298 May 17,1999
Treasurer Treasurer Dog License Fee-Three Year-Non-Neutered $25.00 Resolution No.34298 May 17,1999
Dog License Fee-Dangerous Dog declared dangerous by any General District Court or Circuit Court of the Commonwealth
Treasurer Treasurer (in addition to annual license fee) $50.00 Resolution No.34298 May 17,1999
Treasurer Treasurer Kennel Fees-Up to 10 dogs $50.00 Resolution No.34298 May 17,1999
Treasurer Treasurer Kennel Fees-Up to 20 dogs $100.00 Resolution No.34298 May 17,1999
Treasurer Treasurer Kennel Fees-Up to 30 dogs $150.00 Resolution No.34298 May 17,1999
Treasurer Treasurer Kennel Fees-Up to 40 dogs $200.00 Resolution No.34298 May 17,1999
Treasurer Treasurer Kennel Fees-Up to 50 dogs $250.00 Resolution No.34298 May 17,1999
City Code Section 19-20 Code of
Treasurer Treasurer Business License Penalty is added after the due date of March 1 30%of unpaid balance VA Section 58.1-3916
Treasurer Treasurer Interest and Penalties on Personal Property Taxes
Treasurer Treasurer Penalty on Personal Property 10%on unpaid balance City Code,Section 32-106
10%on First Year
(.00833 per month
Treasurer Treasurer Interest on Personal Property(.00833 per month on unpaid balance) on unpaid balance) City Code,Section 32-106
Treasurer Treasurer Interest and Penalties on Real Estate Taxes
Treasurer Treasurer Penalty on Real Estate taxes due October 5 and April 5 of each tax year 10%on unpaid balance Roanoke City Code,Section 32-19
10%on First Year
(.00833 per month
Treasurer Treasurer Interest on Real Estate taxes due October 5 and April 5 of each tax year on unpaid balance) Roanoke City Code,Section 32-19
Treasurer Treasurer Admissions Tax Penalty 10%of Tax Owed Roanoke City Code,Section 32-226.1
Treasurer Treasurer Prepared Food and Beverage"Meals"Tax Penalty 30%of Tax Owed Roanoke City Code,Section 32-295
Treasurer Treasurer Transient Occupancy Tax Penalty 10%of Tax Owed Roanoke City Code,Section 32-247.1
Code of VA,Section 46.2-752(j)
Treasurer Treasurer Vehicle Registration Withholding Program Fee $25.00 per vehicle Resolution No.33312-031797
Treasurer Treasurer Nuisance Abatement and Demolition Invoices
Treasurer Treasurer Penalty 10%of Unpaid Balance Roanoke City Code,Section 2-178.1
10%First Year
(.0833 per month
Treasurer Treasurer Interest on Unpaid balance) Roanoke City Code,Section 2-178.1
Setoff Debt Collection Fee-Fee charged to cover certain administrative costs associated with collection of any debt Amended Ordinance No.35857
Treasurer Treasurer owed the City and submitted to the State's set off debt collection program $25.00 May 13,2002
°~ F' CITY COUNCIL AGENDA REPORT
�RGIl314s
To: Honorable Mayor and Members of City Council
Meeting: June 21, 2022
Subject: Amendment to Chapter 12 Fire Prevention and Protection,
Article II and III. Fire Alarms, Deletion of False Alarm Program.
Background:
In the past, the Fire-EMS Department identified a high number of false fire
alarms. Each false alarm requires a Fire-EMS response and can utilize a large
amount of resources. In order to correct the problem, the Fire Alarm "False
Alarm Program" was instituted to require the registration of private fire alarms
and to establish a penalty for false alarms over a certain threshold. After a
recent review of the Fire Alarm False Alarm Program, it became clear that the
need for this program has decreased and the time and resources necessary to
administer the program could now be better used on other priorities. In
addition, by amending the Code and requiring an inspection after a certain
number of false alarms over a certain period of time, the City moves from a
punitive model to a helpful and corrective model that should help prevent
future false alarms.
Considerations:
The Fire Alarm False Alarm Program is no longer needed, and the resources
necessary to administer the program could be better spent on other priorities.
By amending the City Code to eliminate the Fire Alarm False Alarm Program,
administrative costs for Fire-EMS will be reduced, and the City's corrective
approach moves from a punitive model to a corrective inspection-based model.
Recommended Action:
Adopt the accompanying ordinance amending Chapter 12 Fire Prevention and
Protection, Article II. Fire Prevention Code, and Ill. Fire Alarm Systems of the
Code of the City of Roanoke, Virginia (1979), as amended, which will eliminate
the Fire Alarm False Alarm Program.
---------------------------
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Clarence G. Grier, Deputy City Manager for Operations
H. David Hoback, Chief Fire-EMS
41
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
AN ORDINANCE deleting in its entirety Article 111, Fire Alarm Systems, of Chapter 12,
Fire Prevention and Protection, Code of the City of Roanoke (1979), as amended; and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The Code of the City of Roanoke (1979), as amended, is hereby amended and
reordained by deleting in its entirety Article 111, Fire Alarm Systems, of Chapter 12, Fire
Prevention and Protection.
2. Pursuant to Section 12 of the City Charter, the second reading of this ordinance
by title is hereby dispensed with.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
AN ORDINANCE amending and reordaining Article 11, Fire Prevention Code, Chapter
12, Fire Prevention and Protection, by amending Section 12-19, Amendments, of the Code of
the City of Roanoke (1979), as amended, for the purpose of updating and clarifying the City's
Fire Prevention and Protection ordinance; providing for an effective date; and dispensing with
the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Chapter 12, Fire Prevention and Protection, of the Code of the City of Roanoke
(1979), as amended, to read and provide as follows:
ARTICLE II. FIRE PREVENTION CODE
See. 12-16. Adoption of Virginia Statewide Fire Prevention Code.
Pursuant to the provisions of Section 27-97 of the Code of Virginia(1950),
as amended, the city hereby adopts and incorporates by reference as if fully set
forth herein the Virginia Statewide Fire Prevention Code, as amended (hereinafter
referred to in this chapter as the "Statewide Fire Prevention Code"), as the same
has been promulgated in 2018 by the State Board of Housing and Community
Development. The Statewide Fire Prevention Code, as adopted by the city, along
with any amendments and regulations promulgated in connection therewith, shall
be known as the "City of Roanoke Fire Prevention Code." All future editions of
the Statewide Fire Prevention Code are hereby adopted and incorporated in full by
reference as if fully set out in length herein, and shall be controlling within the
corporate limits of the city. Pursuant to the provisions of Section 1-220 of the
Code of Virginia, all future editions and amendments to the Virginia Uniform
Statewide Fire Prevention Code, and the codes, standards, and component parts
referenced therein, are hereby automatically adopted and incorporated into this
city Code.
Sec. 12-17. Violations.
,4
l
unlawful for an owner or an other person, firm, or
It shall be unlaw y Y �
corporation to violate any provisions of the Statewide Fire Prevention Code, or
the City of Roanoke Fire Prevention Code. Any such violation shall be deemed a
Class I misdemeanor, and any owner, or any other person, firm, or corporation
convicted of such violation shall be punished in accordance with the provisions of
Section 18.2-11 of the Code of Virginia(1950), as amended.
Sec. 12-18. Definitions.
Wherever the words "local government" are used in the Statewide Fire
Prevention Code adopted by the city, it shall mean the city, and wherever the
words, "local governing body" are used in the Statewide Fire Prevention Code, it
shall be held to mean the city council for the city.
Sec. 12-19. Amendments.
The Statewide Fire Prevention Code adopted by the city is hereby
amended as set out in the following paragraphs of this section. Unless indicated to
the contrary, section numbers appearing in this section refer to such numbers as
they appear in the Virginia Statewide Fire Prevention Code adopted by the city.
Section 105.1.4 is added to read as follows:
105.1.4 Fire Official. The fire official shall be the fire marshal of the fire
prevention division.
Section 106.8 is added to read as follows:
106.8 Fire records. The fire official shall keep a record of all fires and
facts concerning the same, including investigation findings, statistics and
information as to the cause, origin and the extent of such fires and the
damage caused thereby.
Section 107.2 is modified to read as follows:
107.2. Permits required. Operational permits are required by the fire official
inaccordance with Table 107.2, except that the fire official shall require permits
for the manufacturing, storage,handling,use, and sale of explosives. In
accordance with Section 5601.2.3.1, an application for a permit to manufacture,
store,handle,use, or sell explosives shall only be made by a designated individual.
The relevant entries in the City Fee Compendium as adopted by City Council are
incorporated by reference as a part of Table 107.2 for the purposes of setting
inspection fees for each required permit.
Section 112.LI is added to read as follows:
2
112.1.1 Building and fire code board of appeals. Pursuant to the
Statewide Fire Prevention Code,there is hereby created a building and fire
code board of appeals, which shall consist of nine (9) members who shall
be appointed by city council. The building and fire code board of appeals
shall have jurisdiction to consider appeals pursuant to the Statewide Fire
Prevention Code or the City of Roanoke Fire Prevention Code. The
building and fire code board of appeals described in this section shall
serve as the Local Board of Fire Prevention Code Appeals (LBFPCA) as
required by the Statewide Fire Prevention Code.
The following definition is added to Chapter 2 as follows:
FALSE ALARM: Any communication generated by or as a result of a fire alarm
system that results in a response and investigation by the citys Fire-EMS
department which reveals no evidence or indication of fire, risk of fire, or other
actual hazard False alarms shall not include signals found to be activated by
unusually severe weather conditions or other causes that are identified by the fire
code official to be beyond the control of the user.
Section 307.1.1 is added to read as follows:
307.1.1 Prohibited open burning. No person shall ignite or maintain, or
cause or permit to be ignited or maintained, any open fire on public or
private property outside any building. Salvage, demolition operations or
disposal of waste materials by burning is prohibited.
Exceptions:
1. Fires may be used for cooking food in an approved device,
provided no smoke violation or other nuisance is created.
2. Salamanders and similar heating devices may be used for heating
by outdoor workers provided no smoke hazard or other nuisance is
created and provided that such devices are used not less than
fifteen(15) feet from any structure.
3. Recreational fires in accordance with the restrictions in Section
307.4.2 provided no smoke hazard or other nuisance is created
4. Open fires may be set in the performance of official duties by the
chief of the Fire-EMS Department or his designee when necessary
for any of the following purposes:
a. For abatement of fire hazard which cannot be abated by
other means.
b. For training in firefighting.
C. In an emergency or other extraordinary circumstances
when open burning is determined by the chief of the Fire-
EMS Department to be in the best interest of the public.
3
i
Section 503.7 is modified to read as follows:
503.7 Fire lanes. The fire official shall designate fire lanes on public
streets and on private property where necessary for the purpose of
preventing parking in front of or adjacent to fire hydrants and fire
department connections, to provide a fire apparatus road meeting the
requirements of this section, or as otherwise required for the efficient and
effective operation of fire apparatus.
Section 901.12 is added to read asfollows:
901.12. Fire department reponse to false alarms The fire code official
shall cause an inspection to be performed of any commercial building or
occupancy when the Fire-EMS Department receives from such buildings
or occLipancy, more than two (2) false alarms within a twenty-four (24)
hour period or more than five (5) false alarms within a seven (7) day
period The fire code official is authorized to charge for such inspection at
the current rate authorized for fire prevention re-inspections in the City's
Fee Compendium For the pprrposes of this section an apartment building
or condominium building is considered to be a commercial building.
Section 912.2.2 is modified to read as follows:
912.2.2. Fire department connection signage. Fire department
connections shall be indicated by an approved sign mounted on the street
front, on the side of the building, or directly adjacent to a remote,
freestanding fire department connection. Such sign shall be red in color.
The sign shall have approved retroreflective letters with the letters "FDC"
not less than 6 inches high. If the fire department connection is remotely
located, or there are multiple fire department connections serving the same
building, or when required by the fire code official, the sign shall have
approved retroreflective letters no less than 2 inches high indicating the
building or portion thereof served by the fire department connection.
Where the fire department connection is not visible to approaching fire
apparatus, the fire code official may require the installation of an approved
sign mounted on the street front or side of the building. Such sign shall
meet the design criteria outlined in this section with the addition of an
arrow or text indicating the location of the fire department connection.
Section 912.4.1 is modified to read as follows:
912.4.1. Fire department connection locking caps. The fire code official
is authorized to require approved locking caps for existing fire department
connections. This authority shall be exercised when the fire code official
has a reasonable belief that the fire department connection or fire
protection system served by the fire department connection may be
damaged or otherwise compromised.
4
Section 1001.3.1 is modified to read as follows:
1001.3.1. Accountability. The fire code official is authorized to require
an assembly or educational occupancy to develop a system to manage the
occupancy capacity of a building or facility. This system, if required,
shall be implemented outside the main entrance and consist of a
mechanism to count persons as they enter and exit without obstructing
egress.
Section 1001.3.2 is added to read as follows:
1001.3.2. Responsibility of Operator. The operator or responsible party
for the operation of an assembly or educational occupancy shall check
egress facilities before such building is occupied to determine compliance
with this section. If such inspection reveals that any element of the
required means of egress cannot be accessed, is obstructed, locked,
fastened or otherwise unsuited for immediate utilization, admittance to the
building shall not be permitted until necessary corrective action has been
completed.
Sec. 12-20. Enforcement.
The City Fire Prevention Code shall be enforced by the fire
preventiondivision of the fire/EMS department, unless otherwise indicated. The
chief of the fire department shall assign such members of the fire/EMS
department as inspectors or other assistants as the chief of the fire department
may deem necessary in administering and enforcing the provisions of such code.
Sec. 12-20.5. Recommendations as to amendments.
The chief of the fire department shall recommend to the city manager any
amendments to the code adopted by this article which, in his judgment, shall be
desirable.
2. This ordinance shall be in full force and effect upon its passage.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
5
��Og R0,9�0
1
CITY COUNCIL AGENDA REPORT
GFlrtl�
To: Honorable Mayor and Members of City Council
Meeting: June 21, 2022
Subject: Amendment to Chapter 23 Police, Article III. Security Alarms,
Deletion of False Alarm Program.
Background:
In the past, the City had a problem with private security alarms regularly being
inadvertently activated and wasting significant Police Officer time checking the
premises. In order to correct the problem, the "False Alarm Program" was
instituted to require the registration of security alarms and a penalty for false
alarms over a certain threshold. After a recent review of the False Alarm
Program, it became clear that the need for this program has decreased to the
point that very little Officer time is being expended on this problem, and the
time and resources necessary to administer the program could now be better
used on other priorities. In 2020, there were only 10 false alarm violation fees
billed, and all were billed to registered users.
Considerations:
The Security Alarm False Alarm Program is no longer needed, and the resources
necessary to administer the program could be better spent on other priorities.
By amending the City Code to eliminate the Security Alarm False Alarm
Program, administrative costs for the Police Department will be reduced while
still retaining the provisions that require citizens to be careful and diligent in
maintain their alarm systems.
Recommended Action:
Adopt the accompanying ordinance amending Chapter 23 Police, Article III.
Security Alarms, of the Code of the City of Roanoke, Virginia (1979), as
amended, which will eliminate the Security Alarm False Alarm Program.
---------------------------
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Clarence G. Grier, Deputy City Manager for Operations
Samuel Roman, Jr., Chief of Police
IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA
AN ORDINANCE amending Article III, Security Alarms, of Chapter 23, Police, Code of
the City of Roanoke (1979), as amended; and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The Code of the City of Roanoke (1979), as amended, is hereby amended and
reordained by amending Article III, Security Alarms,of Chapter 23, Police,to read and provide as
follows:
ARTICLE III.- SECURITY ALARMS
Sec. 23-35. - Purpose and application.
This article provides for the regulation of the use and operation of security alarm systems in
order to enhance public safety and reduce the unnecessary expenditure of public resources in
response to false alarms. This article shall not apply to security alarm systems maintained by
governmental agencies or departments.
Sec. 23-36. - Definitions.
For the purposes of this article, the following words and phrases shall have the following
meanings:
Alarm company operator. Any business which engages in the installation, maintenance,
alteration, servicing, repairing, replacing or monitoring of a security alarm system, or which
causes any of these activities to take place in the City of Roanoke.
Commercial alarm system user. Any person on whose commercial premises a security alarm
system is maintained within the city except for security alarm systems on motor vehicles. If,
however, an alarm system on a motor vehicle is connected with an alarm system at a commercial
premises, the person using such system shall be considered an alarm system user. The tenant or
occupant of a protected premises shall be considered the commercial alarm system user_,,.
less1
other-wised + a on the lr + apphea If a protected premises is not occupied,then
the owner of the protected property shall be deemed the commercial alarm system user.
Commercial premises. A commercial premises shall include any industrial or commercially
zoned premises or any premises that houses a commercial operation. A commercial premises
shall also include any premises that is required to have a fire alarm system pursuant to the
Virginia Fire Code, or is a residential premises that contains more than four(4) residential units.
F��e alarmi. Any eommunieation generated by or- as a r-esult of a seeur-ity alarm system that
reveals no evidenee or-indieation of er-iminal aetivity of!athem aettial hazard. "False alafms" shall
that are- identified by the eity manager- to be beyond the eontr-el of the usen An alafffl dispatch
r-equest that is eaneeled by an alaim eempany operator- --r- other per-son acting on behalf of
owner-of a seetir-ity alafm system before the responding poliee offieef is aetually dispatehed shall
Hazard. An event requiring urgent attention and to which a police officer is expected to respond.
Permit hek4er. The owner- or- tenant of proteeted premises who has obtained an alafffl system
user�et�
Person. An individual, firm, partnership, association, corporation, company or organization of
any kind.
Protected premises. The premises upon which a security alarm system has been installed for the
purpose of detecting a hazard.
Residential alarm system user. Any person on whose residential premises a security alarm
system is maintained within the city except for security alarm systems on motor vehicles. If,
however, an alarm system on a motor vehicle is connected with an alarm system at a residential
premises, the person using such system shall be deemed an alarm system user.
Security alarm system. An assembly of equipment and devices installed in or for commercial or
residential premises and arranged to signal unauthorized intrusion, attempted burglary, robbery,
other criminal activity or hazard at the protected premises requiring urgent attention to which
police are expected to respond. In this article, the term "security alarm system" shall refer to all
systems which are designed to attract the attention and response of the city police department,
including alarm bells, sirens, horns and strobe lights which are audible or visible beyond the lot
lines of the protected property premises.
Sec. 23-37. - Intentional false alarms.
Any person who without just cause and with intent to interfere with the operations of any police
officer calls or summons any police official by engaging or activating a security alarm system
shall be guilty of a class 1 misdemeanor.
2
See. 23 38- Commer-eial alarm system user registration and permits.
(a) EN,efy eafnmer-eiaj a1afm system t1ser shaII,between the dates of November- 1 and januafy
1 of eael obtain1at-m t f the eity
the is t - of stieh
alarmseeiir-ity ajafm system. 1f- the seewity alan:n system is to be installed or-maintained"
- tl, 1operator- J obtain '1 .l the - ---'t F
eompr
sec
t' shall tt on a r- rr1't t' fofmpr-ovided by the
r the follOWifig! >
telephone number of the eommefeial alafm system user-, the t�Te of seewity
1 be-
installed,
system(1 1monitored),name of the nla aaa�- -u-y Y 4 selling ,-lo g D„
names,
addresses
and telephone n er-s E)f at other-per-sons whe ean be r-eaehed at any time,
day or night, and who are auther-ized to fesp-ond to an alafm signal .4.4. ean open and-
fepr-esent the premises in whiek the system is installed for- r-epefting and investigative
purposes. it shall be the r-espensibility of the eemmer-eial alai:Fn system user-to make sure
that sueh per-sons respond within twenty(20) minutes of notifieation by the eity. it s
1 the r-esponl't f the eommer1 1afm system user-t - t'f the eity in writing-4
appr-oval by the eity manager- of the peftnit the pefMit shall be issuad 'A the
7
eommer-einl nln system
(b) Annual registr-ation appheations shall be aecompanied by a nonr-efiandable fee of twenty
dellafs ($25.00) to eevef the eests of pr-oeessing the applieation for- each of the first
three(3)loeations.The registration fee for-four(4)or-more leeations shall be e e hundr-edd
dollars Commer-eial alat:m system users whe have registered pufstiant
to t' 12 2J Code f the Cit f Roanoke i1 nim as amended, with regard
alafm systems are not required to pay an additional registration fee undef this Aiele, but
they af e r-equifed te list infefmation as to both systems on the registr-atf on
(e) Any eommer-eial alafm sYstem user- who operates or allews an alafm system to be
f 7
operated,a pefrait r-evoked, operates r- allows the system to be
shall be in I,JAIa6A4;this f
S-Ystem user- to vvilknon. thle alaiTn systefa use-r- pe it. slhooiudd have been or- was isstied, in
t, e ease of 4• L 11 1. the person
as
(d) This pefmit r-equir-ement is intended to assist the poliee department and the eity Manager.-
in the administfation of the pr-ovisions of this affiele and shall not be deemed to ef!eat
any speeial dtAY with r-espeet to the pr-oteeted pfetnises beyond that Owed to the general
(e) Peffnits issued under-this ar-fiele shall be nontransferable.
Sec. 23-338. - Duties of commercial and residential alarm system users.
3
(a) Commercial and residential alarm system users shall instruct employees,tenants or others
who may have occasion to activate an alarm that security alarm systems are to be
activated only in emergency situations to summon an immediate police response and shall
instruct as to the operation of the security alarm system, including setting, activation,
deactivation and resetting of the alarm. All instructions pertaining to security alarm
systems and procedures shall be in written form, suitable for distribution and shall be
available for inspection by representatives of the police department. Commercial and
residential alarm system users shall be responsible for maintaining their security alarm
systems in proper working order.
(b) A commercial or residential alarm system user or person authorized and capable of
deactivating the alarm, who allows an alarm to continue to emit an audible signal for
twenty(20) minutes after notification of the alarm commencing to emit such signal shall
be guilty of a class 3 misdemeanor.
See. 23 40. Alarm eompany operator- registration.
(a) Ever-y alarm eompany operator- shall, within thii4y (30) days after- the effeetive dat
thisrt' t 1 l,t tthe eity rr fafms ;d ed b the t The 1'ea t+oirfoT
J
b
istr-ation shall inelude the name of the alarm eompany oper-atof, names of owners
r-esponsibilit"f the alafm eempany operator- to notify the eity in wr-iting of any
(b) Registration applieations shall be aceompanied by a nonrefundable fee of twenty five
dollars ($25.00) to eovef the eests of pr-oeessing the appheation and investigating the
applieant. The registration must be renewed annually thereaftef at an aftfitial fee 0
twenty five dellafs ($25.00). Alafm eempan� ---,-tefs v�,he have registered pursuant
7 as amended,
with regard to firealarm systems at!e not r-eqttifed to pay an additional registration but they ed
7
t 1'st r _ to
both
systems the registration rNhntl
See. 23 4 1. Duties of alarm eompany oper-ators.
(a) No seeor-ity a!aR:n system shall be
11, monitored,
level of operation by an alafm eompany operator- unless the eemmer-eial alaffn system
1as l d l-'ttLY and
1t Y ro
r registration
4
(a) A sefviee ehar-ge of one htind-fed twenty.-five dollafs ($125.00) shall be ehar-ged for- eaeh
false alafm of seewity alafm oceurreace for- an u registered alafm system tiser, in
addition to the service ohar-ga, an unregistered eommer-eial alafm system user will be
(b) No ser-viee ehar-ge shall apply to the first five (5) fAse fire and/of seetifity alarms in eaeh
ealendai-7 year- for- eaeh registered loeation provided the eommer-eial alafm system u- - i
a f egister-ed pefmit holder, A sei=viee ehar-ge of one hundred dollaf s (S 100-00) for- e
false fire or-seetir-ity alaimm oeeufr-enee over- five (5) false fife and/of seettrity alarms s
be assessed against the eommer-eial alan:n system usef who aetivates, utilizes, opefate
(e) Any sefviee ehafge of fee billed undef this aftiele shall be due thifty (30) days f�offl the
See. 23 43. inspeetio . . mts and seirviee eharges imposed upon residential alair
shall within tt ' «m days f the tenth false .,ta have his t alafffl system
of, without eost, a site asses ment by the poliee depaftment's efi unit. if an
examination of the seeur-ity alafm system, ineluding, but not limited to, satisfaetor-y
design and installation of the seetifity alafm equipment, pfopef ftinetioning of the alal4n
and education of the f esidential alarm system usef in the propef operation of the se
alafm system. The alarm eompany opefatof shall r-eeofd the details of this iffspeetion on
(b) I-sTo- seifviee ohafge shall be imposed upon a fesidential alan�n system tiser- fef the fifst
thfough tenth false alafm in each ealendaf yeaf. A sefN,iee ehafge of fifteen do,
($15.00) for eaek oeeufrenee shall be assessed against the fesidential alafm system use
who > utilizes,
fs within the eity fof the eleventh false alafm, twenty dollafs ($20-00)
...e twelfth-f-a-l-se alafm,twenty five dollafs ($25.00)
thifty dollars ($30.00) f6f the f9ut4eenth and all subsequent false alanns each ealend
system usef has not eomplied with the inspe4ion fequifements of this seetion aftef thee
tenth false alaffn, then all subsequent false alafms in that ealendaf yeaf shall fesult in
t,afge fthi•*<, dollafs ($30.00),
(e) The sefN,iee chafge shall be due thifty (30) days ffofn the da f mailing of-the�
the eity managef and shall be payable to the eity I
5
See. 23 44. Failure to aharges; revoeation of per-ndt.
All ser-viee ehar-ges assessed against the pefmit holder-, eemmefeial alann system tiser- of the
> ,
funds,operates or-maintains a seetifity alarm system shall be due and owing to the eity tr-easttr-en in the
event legal aetion is neeessaf:y to eolleet the ser-viee ehar-ges,the owner-or-tenant shall be r-e-quifed
to pay for- any and all attomeys' fees and other- eosts expe ded by the eity to eelleet stleh
The failure of a pefmit holder to p ' .ee ehar-ge assessed under this afliele when "e-
operation of a seeur-ity alafm systefa by the per-son who aefivates, utilizes f maintains a seear-it
alafm system after- netifieation that the petmiit has been Fevoked shall eonstitute a elass fotl
misdemeanon A seeurity alafm permit that has been r-evoked pUf!stlant tO this seetkffl May be
feinstated by the eity manager-upon payment of all outstanding sen4ee ehar-ges, a reinstateme
fee of fifty and
lianee :,A4h all other-
ca.o ($50.00), Y requirements
Se . 23 45. Appeals
Upen an appeal made in writing to the eity manager- within thifty (30) days of the da4e of
this aAiele may appeal sueh ehar-ge to be Feviewed by the eity managef. The appeal shall ineludee
a brief statement setting fei4h why the per-son against whom the ehar-ge has been assessed
believes that the sev;'4ee ehafge is not valid. The eity manager-may waive all or- a poftion of the-
good eause shown in the rr
Sec. 23-4639. - Penalties.
Except as otherwise provided, any person who violates any section of this article shall be guilty
of a class 3 misdemeanor.
2. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by
title is hereby dispensed with.
ATTEST:
City Clerk.
6
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING David L. Collins
215 CHURCH AVENUE,SW Laura M. Carini
ROANOKE,VIRGINIA 24011-1595 Douglas P. Barber,Jr.
Kelsey M. Durkin
Timothy R. Spencer TELEPHONE 540-853-2431 Jennifer L. Crook
City Attorney FAX 540-853-1221 Assistant City Attorneys
EMAIL: timothy.spencer@roanokeva.gov
June 6, 2022
The Honorable Mayor Sherman P. Lea, Sr, and
Members of Roanoke City Council
Re: Amend and Re-Ordain Subsection (c) of Section 32-98.1, Eli ig'bility, Division 5,
Exemption of Certain Rehabilitated Real Pro e�rty, Article II, Real Estate Taxes
Generally, Chapter 32, Taxation, Code of City of Roanoke (1979) to Allow
Reinstatement of Exemption for Commercial and Mixed-Use Real Properties.
Dear Mayor Lea and Members of Council:
Background:
Section 32-93 et. seq., Code of City of Roanoke, authorizes owners of residential, commercial, and mixed-
use real property to receive a tax exemption from real property taxation if the owner substantially
rehabilitates the property. For residential property, the property assessment must be increased by at least
forty percent (40%) after the improvement. For commercial, mixed-use, and multi-family property, the
property assessment must be increased by at least sixty percent (60%) after the improvement. The amount of
the exemption is equal to the difference in the value of the qualifying structure immediately before it is
substantially rehabilitated, and its value immediately after it is substantially rehabilitated. The duration of the
exemption is five(5) years commencing July 1 st of the tax year following completion of the rehabilitation.
Section 32-98.1 of the City Code imposes certain eligibility requirements on property owners to maintain
the exemption once it is received. These requirements include, and are not limited to, compliance with the
following provisions of the City Code: chapter 7, Building Regulations; article VI, Inoperable Motor
Vehicles, of chapter 20, Motor Vehicles and Traffic; section 21-25, Willful damage to or defacement of
public or private facilities, of chapter 21, Offenses Miscellaneous; chapter 33, Vegetation and Trash; and
chapter 36.2, Zoning, of this Code. The property owners must also not be delinquent in the payment of any
real estate tax owed the city. If real estate taxes that are due on October 5 or April 5 of a fiscal year are not
paid on or before December 31 or June 30, respectively, the exemption becomes null and void
automatically.
Considerations:
The rehabilitation exemption serves an important purpose by encouraging the development and rehabilitation
of real property, thereby contributing to the tax base. Particularly for commercial and mixed-use properties,
the property owner may have to spend millions to improve the property by at least 60% of its pre-
improvement assessed value. A property owner who has spent substantial funding to improve such
properties will lose the benefit of the exemption if they inadvertently miss real estate tax payment by the due
date. In order to receive the exemption again, commercial property owners would need to spend amounts to
increase a property's assessed value by at least another 60%. That would pose extremely difficulty and
expensive to perform. While property owners receive a grace period until either December 31 or June 30 to
pay taxes that come due October 5 and April 5 respectively, the penalty of losing the exemption if the taxes
are not paid within the grace period is still out of proportion to the harm caused by a late payment that is not
made within this grace period.
For the above reasons, it is my recommendation that Section 32-98.1 of City Code be amended to allow
owners of commercial or mixed-use real property who have received, and then lost the exemption, due to
nonpayment of real estate taxes, be allowed to have the exemption automatically reinstated the following
July 1, for the remaining period of the exemption, upon payment of the real estate taxes, charges, and fees
due and owing.
Recommended Action:
Adopt the attached ordinance amending and re-ordaining Subsection (c) of Section 32-98.1, Eligibility,
Division 5, Exemption of Certain Rehabilitated Real Property, Article II, Real Estate Taxes Generally,
Chapter 32, Taxation, Code of City of Roanoke (1979) to allow reinstatement of the real property
rehabilitation exemption for commercial and mixed-use real property that is lost due to nonpayment of real
estate taxes.
Sincerely,
T' Spencer
Attorney
TRS/lsc
I
i
i
I
i
i
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
AN ORDINANCE amending and re-ordaining Subsection(c)of Section 32-98.1,Eli 'bili ,
Division 5, Exemption of Certain Rehabilitated Real Property, Article II, Real Estate Taxes
Generally, Chapter 32, Taxation, Code of City of Roanoke (1979) as amended, to allow for
reinstatement of the real property rehabilitation tax exemption for commercial and mixed use
buildings in instances where such exemption is lost due to nonpayment of real estate taxes,fees,and
charges, upon payment of such real estate taxes, fees, and charges; dispensing with the second
reading of this ordinance by title; and providing an effective date.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Subsection(c), of Section 32-98.1, Eli ibility, Division 5, Exemption of Certain
Rehabilitated Real Property,Article II,Real Estate Taxes Generally,Chapter 32,Taxation,Code of
City of Roanoke(1979) as amended, is hereby reordained to read and provide as follows:
Sec. 32-98.1. Eligibility.
(c) In order for the exemption for a property to continue in effect, or for an owner to
apply for such exemption, the owner thereof shall not be delinquent in any real estate tax
owed the city.The exemption provided under this division shall be automatically void and of
no effect,without notice to the owner,if real estate taxes due on any real estate owned in the
city that become due October 5 of a fiscal year are not paid on or before December 31 of the
same fiscal year, and if real estate taxes due on any real property owned in the city that
become due April 5 of a fiscal year are not paid on or before June 30 of the same fiscal year.
Provided however, if the exemption provided the property owner under this division is for
real property used for commercial or mixed-use purposes and the exemption is lost solely as
a result of nonpayment of real estate taxes by-the date such taxes are due such exemption
shall be reinstated effective July 1 of the fiscal year following payment of all real estate
taxes, charges and fees,together with penalties and interest that are due and owing. Upon
such reinstatement the exemption shall thereafter continue for the remainder of the
unexpired portion of the five (5) year exemption period
2. This Ordinance shall be effective immediately upon adoption.
3. Pursuant to Section 12 of the Roanoke City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
'i
of R° off CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING David L. Collins
215 CHURCH AVENUE,SW Laura M. Carini
ROANOKE,VIRGINIA 24011-1595 Douglas P. Barber,Jr.
Kelsey M. Durkin
Timothy R. Spencer TELEPHONE 540-853-2431 Jennifer L. Crook
City Attorney FAX 540.853-1221 Assistant City Attorneys
EMAIL: timothy.spencer@roanokeva.gov
June 6, 2022
The Honorable Mayor Sherman P. Lea, Sr, and
Members of Roanoke City Council
Re: City Code Amendments to City Code Section 24-2.1, Prohibition of
Firearms on City Property
Dear Mayor Lea and Members of City Council:
The City of Roanoke Redevelopment and Housing Authority ("Housing Authority") has asked that the City
prohibit firearms on certain properties owned and/or controlled by the Housing Authority. City Council has
adopted City Code Section 24-2.1, which prohibits individuals from possessing, carrying or transporting
firearms on certain City property. This City Code Section did not include any of the properties owned and/or
controlled by the Housing Authority. Virginia Code § 15.2-915(E) allows localities to adopt an ordinance
prohibiting the possession, carrying, or transportation of firearms in "any building, or part thereof, owned or
used by... any authority.., created or controlled by the locality, for governmental purposes;" The Housing
Authority qualifies as an authority created or controlled by the City. Therefore, City Council has the legal
authority to prohibit firearms on certain properties owned and/or controlled by the Housing Authority. In
addition to the proposed code changes, find attached a copy of a resolution adopted by the Housing
Authority designating which properties the Housing Authority would like the City to include as prohibiting
firearms.
Recommended Action
Consider the proposed Amendments to City Code Section 24-2.1 to add certain properties owned and/or
controlled by the Housing Authority to the City's list of properties that prohibit firearms.
Sincerely,
T' oth . Spencer
Ci ttomey
TRS/lsc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
AN ORDINANCE amending the Code of the City of Roanoke (1979), as amended, by
amending Section 24-2.1 Prohibition of Firearms on City Property to Chapter 24 Public Buildings
and Property Generally; to add certain properties of the the City of Roanoke Redevelopment and
Housing Authority; establishing an effective date; and dispensing with the second reading of this
ordinance by title.
WHEREAS, pursuant to Section 15.2-915 E., Code of Virginia (1950), as amended,
localities may adopt an ordinance prohibiting firearms on City property as well as the property of
a local governmental entity created or controlled by the City; and
WHEREAS, the City of Roanoke Redevelopment and Housing Authority (the "Housing
Authority) has requested that Council adopt an ordinance to prohibit the possession, carrying, or
transportation of any firearm on certain properties controlled by the Housing Authority.
NOW THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. The Code of the City of Roanoke (1979), as amended, is amended to add certain
properties used for governmental purposes controlled by the Housing Authority to the properties
in which the possession, carrying, or transportation of any firearm is prohibited by amending
Section 24-2.1 Prohibition of Firearms on City Property to Chapter 24 Public Buildings and
Property Generally, as follows:
Section 24-2.1 Prohibition of Firearms on City Property.
(1)_(1)-The possession, carrying or transportation of firearms, ammunition
or components or combinations thereof is prohibited(a)in any buildings, or
part thereof, owned or used, by the City, or by any authority or local
governmental entity created or controlled by the City, for governmental
purposes; or(b)in parks owned or operated by the City, or by any authority
or local governmental entity created or controlled by the City; and(c)in any
recreational or community center facility operated by the City, or by any
authority or local governmental entity created or controlled by the City.,-and
(d) in any public street, road, alley, or sidewalk or public right-of-way or
any other place of whatever nature that is open to the public and is being
used by or is adjacent to a permitted event or an event that would otherwise
require a permit, prohibited and (e) such properties owned and/or
controlled by City of Roanoke Redevelopment and Housing Authority
("Housing Authority") that are used for governmental p_pr oses and have
been designated and designated by the Housing Authority's Board of
Commissioners as prohibiting firearms.
2. This Ordinance shall become effective upon passage.
3. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY
RESOLUTION NO: 4123
Meeting Date: May 23, 2022 Agenda Item Number: 7
RESOLUTION OF THE CITY OF ROANOKE REDEVELOPMENT AND
HOUSING AUTHORITY REQUESTING THAT ROANOKE CITY COUNCIL
ADOPT AN ORDINANCE PERMITTING THE AUTHORITY TO PROHIBIT THE
POSSESSION, CARRYING, OR TRANSPORTATION OF WEAPONS IN THE
AUTHORITY'S OFFICES, AND AUTHORIZING THE EXECUTIVE DIRECTOR
TO IMPLEMENT SUCH A WEAPONS BAN UPON ADOPTION OF THAT
ORDINANCE
WHEREAS, Virginia Code § 15.2-915(E) allows localities to adopt an
ordinance prohibiting "the possession, carrying, or transportation of any firearms,
ammunition, or components or combination thereof' in "any building, or part
thereof, owned or used by...any authority...created or controlled by the locality,
for governmental purposes;" and
WHEREAS, the City of Roanoke Redevelopment and Housing Authority
("RRHA") was created by the City of Roanoke, and RRHA's Board of
Commissioners is appointed by the City Council of the City of Roanoke, all
pursuant to the provisions of the Housing Authorities Law (Virginia Code § 36-1
et seq.); and
WHEREAS, RRHA is concerned about the safety of its employees while
performing their job duties, as well as the safety of residents and visitors; and
WHEREAS, RRHA desires to prohibit the possession, carrying, or
transportation of any firearms, ammunition, or components or combination
thereof in any of the following office locations where RRHA personnel carry out
the Authority's business:
1. RRHA's Main Offices
2624 Salem Turnpike, N.W.
Roanoke, VA 24017
2. EnVison Center
2607 Salem Turnpike, NW
Roanoke, VA 24017
Resolution #4123 -May 23, 2022 —Agenda Item#7
3. Landsdowne Park Site Manager's Office
2624 Salem Turnpike, N.W.
Roanoke, VA 24017
4. Hunt Manor Site Manager's Office
802 Hunt Avenue, NW
Roanoke, VA 24012
5. Melrose Towners Site Manager's Office
3038 Melrose Avenue NW
Roanoke, VA 24017
6. Jamestown Place Site Manager's Office
1533 Pike Lane SE
Roanoke, VA 24014
7. Morningside Manor Site Manager's Office
1020 13th Street, SE
Roanoke, VA 24013
8. Bluestone Park Site Manager's Office
2617 Bluestone Avenue, NE
Roanoke, VA 24012
9. Indian Rock Village Site Manager's Office
2034 Indian Village Lane, SE
Roanoke, VA 24013
10. Villages at Lincoln Site Manager's Office
1801 Dunbar Street, NW
Roanoke, VA 24012
as well as the ability to prohibit the possession, carrying, or transportation of any
firearms, ammunition, or components or combination thereof in any building, or part
thereof, where RRHA personnel might carry out the Authority's business in the future by
adopting a resolution adding that location;
NOW, THEREFORE, BE IT RESOLVED by the Commissioners of the City of
Roanoke Redevelopment and Housing Authority that:
1. The Board of Commissioners of the City of Roanoke
Redevelopment and Housing Authority hereby requests that the
City Council of the City of Roanoke adopt an ordinance, or such
amendment(s) as may be necessary to any existing ordinance, to
permit the City of Roanoke Redevelopment and Housing Authority
to prohibit the possession, carrying, or transportation of any
firearms, ammunition, or components or combination thereof, in
Resolution#4123--May 23; 2022—Agenda Item#7
office locations where RRHA personnel carry out the Authority's
business as set forth in this Resolution; and
2. Immediately upon approval by the City Council of the City of
Roanoke of such an ordinance, or such amendment(s) as may be
necessary to any existing ordinance, the Executive Director and/or
his designee(s) is authorized to take any necessary steps to
implement, post, and enforce the prohibition on unauthorized
access to the locations identified in this Resolution, including
implement security measures designed to reasonably prevent such
unauthorized access.
Approved by: Date �� 1°
Executive Director
COMMISSIONERS ACTION: Approved ❑ Not Approved
Remarks:
Resolution #4123 - May 23, 2022-Agenda Item#7
Office of the Mayor
CITY OF ROANOKE
PRIDE MONTH
Whereas, Roanoke is a welcoming and compassionate city that embraces
the diversity of our residents, including our LGBTQ+ community in which
lesbian, gay, bisexual, transgender, queer and ally citizens have been part
of Roanoke's history since its beginning, and a visible community formed
here in the 1960s, anchored by the region's first known gay bar, the Trade
Winds, which opened on Franklin Road in 1953;
Whereas,the first gay liberation organization in the city, the Gay Alliance
of the Roanoke Valley (GAR V), was founded in 1971 and was followed in
1977 by the Free Alliance for Individual Rights (FAIR) with both
organizations advocating against the harassment of gay men by bar owners
and law enforcement;
Whereas, transgender Roanokers became increasingly visible in the 1970s
and a group of trans women attempted in the late 1970s to organize the
region's first chapter of Tri-Ess, a pioneering national trans organization;
and in late 1978 The Park, which today is the only nightclub that remains
from that era, opened to rave reviews; in 1980, lesbians in Roanoke formed
their own organization, First Friday, and the annual Roanoke Valley
Women's Retreats;
Whereas, the AIDS crisis hit Roanoke hard with the first local death from
AIDS reported in 1983. Gay activist groups such as the Blue Ridge Lambda
Alliance (BRLA) and the Roanoke Valley Chapter of the Virginia Gay
Alliance (VGA) organized the earliest AIDS advocacy and care work, as
did the Metropolitan Community Church of the Blue Ridge. Out of these
efforts emerged the Blue Ridge AIDS Support Services (BRASS) and the
Roanoke AIDS Project. Today, the Drop-In Center carries on this
important work in our community;
Whereas, in 1990 a coalition of gay and lesbian groups formed the
Alliance of Lesbian and Gay Organizations (ALGO) and in September of
that year they put on the city's first Pride festival in Wasena Park; in
September 2000, an anti-gay shooting at the Backstreet Cafe on Salem
Avenue took the life of one person and wounded six others. This hate crime
shook the city and opened a new chapter in our LGBTQ+history;
Whereas, the twenty-first century has witnessed the emergence of new
organizations and initiatives, including the founding of Ladies and Gents of
the Blue Ridge Transgender Alliance in 2007, the growth of Roanoke Pride
and the Pride in the Park Festival, the formation of Youth SAGA and Prism
Foundation supporting LGBTQ youth, the region's first LGBTQ+
community center—the Roanoke Diversity Center—in 2013; the founding of
Diversity Camp in 2014, creation of our first uniquely Black LGBTQ
organization, the House of Expression, in 2019;and SWVA Pride in 2022;
Whereas,Roanoke is a place where the LGBTQ+community can live, love,
work and play.
Now, therefore I, Joseph L. Cobb, member of Roanoke City Council, on
behalf of Sherman P. Lea, Sr., Mayor of the City of Roanoke, Virginia, do
hereby proclaim June 2021, throughout this great, seven-time All-America
City, as Pride Month.
Given under our hands and the Seal of the City of Roanoke this sixth day of
June in the year two thousand and twenty-two.
Sherman P.Lea, Sr.,Mayor
Jo eph L. Co , Council Member
ATTEST.•
Cecelia F.McCoy, City Clerk elf
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW David L. Collins
ROANOKE,VIRGINIA 24011-1595 Laura M. Carini
Douglas P. Barber,Jr.
Timothy R. Spencer TELEPHONE 540-853-2431 Kelsey M. Durkin
City Attorney FAX 540-853-1221 Assistant City Attorneys
EMAIL: cityatty@roanokeva.gov
June 6, 2022
The Honorable Sherman P. Lea, Sr., Mayor
and Members of City Council
Roanoke, Virginia
Re: Request to Schedule a Public Hearing
Mayor Lea and Members of Council:
I request that a public hearing be scheduled for June 21, 2022, at 7:00 p.m., or as soon
thereafter as the matter may be reached, pursuant to the authority set forth in Section 15.2-
2286(6) and Section 15.2-2241(9) Code of Virginia (1950), as amended, to receive comments
from individuals regarding the fees set forth in the proposed new Electronic Fee Compendium
of the City of Roanoke involving the fees for City's Planning Department.
Sincerely,
of . Spencer
Attorney
TRS/lsc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC
Deputy City Clerk
City Clerk
June 6, 2022
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
This is to advise that Angela Williams has tendered her resignation as a member of the
Gun Violence Prevention Commission, effective immediately.
Sincerely,
e4'cz" v ' V?&C j
Cecelia F. McCoy, CMC
City Clerk
LOW
Joe Cobb
Member of City Council
Gun Violence Prevention Commission
540-580-9645
May 1, 2022
Mr. Cobb,
Thank you for the opportunity to be a part of the Gun Violence Prevention Commission.
Although I believe the commission can help change the future of our youth, I also have come to
the realization that this position is a conflict of interest for me,professionally and personally.
First. after attending my first board meeting last month. I realized how connected my current job
is to direct federal funding and legislators, which I cannot jeopardize. Therefore, the politics that
surround the committee, is a conflict of interest in my current role at work. Second, my passion
assisting youth and their families in the community. is also a conflict with some of the provider
agencies supported by the commission. Personally, I have and will always step in. when I see
children or youth being mistreated. I am not afraid to speak out and speak up. However. I cannot
allow my position with this committee to be used as an anchor to attack my character and/or
change how my families view their trust in me.
As a result, effective immediately, I hereby resign as a volunteer of the Gun Violence Prevention
Commission.Again, thank you for considering me in this role. I will continue to work with
families and youth in the community.
Warm regards.
a
Angela M. Williams
Family &Youth Advocate
s
4 s t
MINUTES
Audit Committee of Roanoke City Council
Location: Emergency Operations Center
Noel C. Taylor Municipal Building, Room 159 North
Date: January 27, 2022
Time: 10:00 a.m. to 10:48 a.m.
Attendees:
Audit Committee Member Present(Y/N)
Joseph Cobb (Chair) Y
Patricia White-Boyd (Vice-Chair) Y
Bill Bestpitch (Member) Y
Sherman Lea (Ex-Officio) Y
Drew Harmon, Municipal Auditor
Bob Cowell, City Manager
Clarence Grier, Deputy City Manager(via phone)
Brent Robertson, Assistant City Manager
Amelia Merchant, Director of Finance
Ann Bostic, Accounting and Systems Manager
Mary Talley, Accounting Supervisor
Tasha Burkett, Information Systems Auditor
Dorothy Hoskins, Senior Auditor
John Aldridge, Partner, Brown Edwards & Company
1. Call to Order:
Mr. Cobb welcomed everyone and called the meeting to order at 10:00 a.m.
2. Approval of the Minutes from the December 20, 2021 Meeting:
Mr. Cobb asked for a motion to approve the minutes for the December 20, 2021 meeting.
Mr. Bestpitch made a motion to approve and Mr. Lea seconded the approval. The minutes were
approved and filed as written.
3. Update on Audit Results for the June 30, 2021 Annual Comprehensive Financial Report:
John Aldridge updated the Committee regarding the status of the audit. Brown Edwards has
completed the audit of the City and the audit letter is currently in draft form. The audit of Greater
Roanoke Transit Company (GRTC) is still in progress but sufficiently complete to allow the City to
include GRTC's numbers in the City Annual Report. Mr. Aldridge expected the final audit report for
the City to be issued with an effective date of January 2711 or 28th enabling the City to submit its
January 27, 2022 Page 2 of 6
financial report to the Government Finance Officers Association (GFOA) and the State prior to the
GFOA's January 31, 2022 extension deadline. Mr. Aldridge noted that the documents are in draft
form and that no changes are expected.
Mr. Aldridge reviewed the Independent Auditor's Report with the Committee. He noted that Brown
Edwards issued an "Unmodified" opinion on the financial statements. He then reviewed the
Schedule of Findings and Questioned Costs, as follows:
Item 2021-001 —Several year-end audit adjustments were required for the financial statements to
comply with required accounting principles. Mr. Aldridge noted that this was being classified as a
"significant deficiency" this year, which is one step better than last year's finding of a "material
weakness."
Ms. White-Boyd and Mr. Bestpitch asked for more details about the audit adjustments that had to
be made.
Mr. Aldridge explained that they involved year end entries for items such as debt premiums. He
noted that specific entries are discussed in another document that he will be reviewing with the
Committee momentarily.
Ms. Merchant noted that Finance utilized approximately 17 to 20 hours of additional support from
Brown Edwards early on to help address prior year issues. She stated some of the adjustments
were found through this support. Ms. Merchant reiterated the improvement from having a "material
weakness" last year to a "significant deficiency" this year.
Item 2021-002—This finding involved COVID-19 relief funds managed by the City's Economic
Development staff. The staff did not follow-up on a concern related to an application for funds. The
Economic Development department acknowledged the issue and worked to resolve it in advance of
the next round of COVID relief funding.
Mr. Harmon clarified for the Committee that the relief funds were distributed to businesses through
the Economic Development Authority (EDA). The EDA has no staff of its own and relied on the
City's Economic Development Department staff to process applications.
Mr. Bestpitch requested that Mr. Harmon follow up with Economic Development staff regarding Item
2021-002.
Mr. Harmon responded that Auditing has already met with Economic Development. He noted that
Economic Development asked both Auditing and Brown Edwards to review their new procedures
for grant applications prior to advertising the most recent round of grants.
A general discussion of the funding and the structure of the Economic Development Authority
followed.
January 27, 2022 Page 3 of 6
Item 2021-003— Mr. Aldridge noted that this finding is a repeat of the prior year. Of 83 required
disclosure statements, seven were not filed timely and three were not received.
Mr. Cowell and Ms. White-Boyd noted that the City Clerk's office had recently increased the amount
of follow-up being done for these documents.
Mr. Cobb asked if it was the same individuals who were not turning in their disclosure statements;
Mr. Aldridge said he could find out.
Item 2021-004—Six of 10 timecards for staff conducting highway maintenance work were not
detailed enough to tie back to a specific work order. It is a State requirement that the time cards
include enough information to discern the street where the work occurred.
Item 2021-005— In eight of 12 months, the Treasurer did not receive timely reimbursement from
Department of Social Services (DSS) for Special Welfare activities. Mr. Aldridge emphasized that
this was a responsibility of DSS, not the Treasurer.
Item 2021-006— In eight of 12 months, DSS did not return funds to individuals leaving the Special
Welfare program. Mr. Aldridge noted that this is a fairly routine task that should be done by DSS on
a regular basis.
Mr. Aldridge referred the Committee to the detailed responses provided by Social Services (Item
2021-005 and 2021-006) outlining the controls being put in place. He noted that DSS had
experienced a lot of turnover in the last couple of years. However, every social services
department in the State has this program and the tasks are fairly routine.
Mr. Harmon confirmed that there was turnover in a key position at DSS and that Municipal Auditing
had recently audited the area.
Ms. Hoskins stated that the separate audit of Special Welfare found similar issues and that as a
result, Special Welfare was on Municipal Auditing's follow-up list.
Mr. Lea requested additional information from DSS but no DSS staff were present. He expressed
concern that funds were not distributed as they should have been and asked who will be addressing
the issues.
Mr. Robertson stated that he would be addressing these issues with Steve Martin, Director of Social
Services.
Mr. Aldridge began the required communication with those charged with governance. He explained
that the "Audit Committee letter" is a walkthrough of what happened during the audit. He discussed
corrected misstatements for which journal entries had to be made for the financial statements to be
materially correct. Brown Edwards provided these journal entries to City staff and is required to
disclose them in the letter to the Committee. He highlighted entries related to the Stormwater fund
January 27, 2022 Page 4 of 6
and debt. Larger adjustments included $7.7 million to interest expense, $7.2 million to bond
premiums, and $4.1 million to deferred inflows. Mr. Aldridge noted that, with one exception, the
adjustments were accrual basis year-end entries.
Ms. White-Boyd questioned if the books were in balance and how staff would recognize that journal
entries were missing.
Mr. Aldridge noted that the books were in balance and that the issue was with how items were
classified. He reviewed a long-term debt reclassification entry to illustrate what journal entries are
needed to change from modified accrual to full accrual accounting.
Next, Mr. Aldridge discussed uncorrected misstatements that based on their nature and aggregate
amount, can be posted in the current year(FY22). He highlighted uncorrected misstatements
involving GRTC grants receivables and unearned revenues that are not material to the City's
statements but will need to be resolved before GRTC issues its statements. If GRTC's final
numbers change, it may require a small restatement in the City's financial statement's next year.
Mr. Cobb and Ms. White-Boyd questioned why GRTC numbers were not finalized.
Ms. Merchant noted that the City and other participating localities subsidize GRTC for services.
The FTA provided COVID relief payments to GRTC that could be used in place of local subsidies.
GRTC is reviewing how local and federal funds were booked and working to verify the underlying
amounts that make up Unearned Revenue.
Mr. Aldridge noted that GRTC was not periodically reconciling accounts throughout the fiscal year,
either in FY20 or FY21. He believes it is likely that changing accounting software in May and not
periodically reconciling accounts have both contributed to delays in finalizing FY21's numbers.
GRTC has a Federal filing deadline of March 31, 2021 to submit financial statements.
Lastly, Mr. Aldridge discussed the Brown Edward Management Letter. He highlighted a need to
improve segregation of duties for one DSS staff member, as well as required reconciliations related
to the Fire Program Grants that were not completed. He pointed out the section on audit
adjustments and compared the type of adjustments made in FY20 to FY21. He noted that many
prior year issues were fixed, however; recording changes in real property owned by the City
continues to be an issue.
Mr. Aldridge updated the Committee on the status of the Annual Comprehensive Financial Report.
The next step is for the City to provide Brown Edwards a corrected draft that includes GRTC's
numbers and corrections from the fourth draft. This new draft is expected today (1/27/22) or
tomorrow (1/28/22). Brown Edwards will review the draft and if there are no changes needed, the
report will be ready for publication.
Mr. Cobb asked the Committee if there were any questions or comments.
January 27, 2022 Page 5 of 6
Mr. Bestpitch expressed concerns over the large number of correcting entries and the things that
were identified last year and still not corrected. He expressed concern that some of the findings
were for things that seemed to be routine, specifically noting that the fire program has been
operating for years. He intends to have an in-depth conversation with Mr. Cowell during their
monthly meeting in February.
Ms. White-Boyd noted that her concerns mirrored those of Mr. Bestpitch and that some of the
findings seemed to involve rudimentary things. She plans to talk with the administration about what
is required to address these issues and to find out how long some of these things have gone on.
She thanked Mr. Aldridge for the presentation and thanked everyone that contributed to these
reports.
Mr. Lea thanked Mr. Aldridge. He stated that there were a number of things that needed to
improve.
Mr. Cobb stated that he was glad to see that the reporting was in a better place as it relates to the
timeline for completion. He expressed that he has serious concerns about GRTC and that he
planned to speak with Mr. Robertson at a later time to better understand and address the items that
related to GRTC. He noted that he is chair of the GRTC Board.
Mr. Cobb suggested having a meeting outside of Audit Committee with Mr. Cowell and others to be
clear about communication between the auditor, upper management, and Committee members.
Mr. Cowell commented that a discussion about how the Committee would like to receive updates
about the audit should occur at next Audit Committee meeting. He wants it to be clear as to what
channels communications should go through. He noted that Brown Edwards has one more year on
the current contract after which audit services will be going out to bid. He would like to talk about
the whole arrangement of how we handle audit reports and related items in an upcoming Audit
Committee meeting. He expressed that the communication channels were not followed this year
and that created confusion and frustration. He thanked Ms. Merchant, Ms. Bostic, Ms. Talley, and
Finance staff for their work.
Mr. Cowell noted that audits highlight issues to help the City improve practices and make the
changes necessary to make sure that expenditures and accounting are being done in the way that
they should be. Mr. Cowell expressed there was a need to provide context to the audit findings.
The City has a $300 million budget with $20 million of new federal funding. He asked that given the
size of the budget and volume of transactions that the Committee place a $6,000 adjustment in
context and acknowledge that a large number of transactions were done correctly. Mr. Cowell
would like to speak individually with Committee members to further discuss the progress made on
some of the items listed in the findings of the audit. He emphasized that as a whole he would like to
speak with them about how to move forward on future audits.
The topic of audit communication and process will be added to the March Audit Committee agenda.
January 27, 2022 Page 6 of 6
Mr. Cobb asked Ms. Merchant if she would like to add anything. Ms. Merchant responded that she
often noticed her staff working after normal work hours. She expressed appreciation for Brown
Edward staff getting them to this point.
Mr. Cobb thanked Ms. Merchant, and asked Ms. Bostic and Ms. Talley for additional comments.
Hearing none, he asked Mr. Grier for any comments.
Mr. Grier commented that he planned to meet with Mr. Cowell and staff to better understand the
audit corrections. He would like to understand the additional help from Brown Edwards in relation
to the audit findings.
Mr. Cowell noted that his office is fortunate to have Mr. Grier and Mr. Robertson, both who are
CPAs.
4. Other Business:
Mr. Cobb stated that the next meeting is scheduled for Wednesday, March 2, 2022 at 4:00 in the
same location.
Mr. Cobb thanked everyone.
5. Adjournment:
Mr. Cobb adjourned the meeting at 10:48 a.m.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,MMC Deputy City Clerk
City Clerk
June 7, 2022
Amelia Merchant
Director of Finance
Roanoke, Virginia
i
Dear Ms. Merchant:
This is to advise you that David Jeavons qualified as a member of the Board of Trustees,
City of Roanoke Pension Plan and is reappointed for a four-year term of office
commencing July 1, 2022 and ending June 30, 2026.
Sincerely,
6— .4� j_. V?z0_&V1
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, David Jeavons, do solemnly swear(or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Board of Trustees, City of Roanoke Pension Plan for a
four-year term of office, commencing July 1, 2022 and ending June 30, 2026, according
to the best of my ability. (So help me God.)
DAVID JEAVO
The foregoing oath of office was taken, sworn to, and subscribed before me by
David Jeavons this 4a_day of1&-W2022.
Brenda S. Hamilton, Clerk of the Circuit Court
By , Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,s.w.,suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,MMC Deputy City Clerk
City Clerk
June 7, 2022
Frank Maguire
Roanoke Valley Greenway Coordinator
1206 Kessler Mill Road
Salem, Virginia 24153
1 Dear Mr. Maguire:
I
This is to advise you that William Hackworth qualified as a member of the Roanoke Valley
Greenway Commission and is reappointed for a three-year term of office commencing
July 1, 2022 and ending June 30, 2025.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William Hackworth, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Valley Greenway Commission for a
three-year term of office, commencing July 1, 2022 and ending June 30, 2025, according
to the best of my ability. (So help me God.)
WILLIAM HACKWORTH
The foregoing oath of office was taken, sworn to, and subscribed before me by
William Hackworth this (3 day of 2022.
Brenda S. Hamilton, Clerk of the Circuit Court
By , Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
y Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,MMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
Deputy City Clerk
City Clerk
June 7, 2022
Bryan Henry
Superintendent
498 Coyner Springs Road
Roanoke, Virginia 24012
Dear Mr. Henry:
This is to advise you that Steven Martin qualified as a member of the Roanoke Valley
Juvenile Detention Center Commission and is reappointed for a four-year term of office
i
commencing July 1, 2022 and ending June 30, 2026.
' Sincerely,
JLCecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Steven Martin, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Roanoke Valley Juvenile Detention Center Commission for
a four-year term of office, commencing July 1, 2022 and ending June 30, 2026, according
to the best of my ability. (So help me God.)
STEVEN MARTIN
The foregoing oath of^office was taken, sworn to, and subscribed before me by
Steven Martin this �U day of 2022•
Brenda S. Hamilton, Clerk of the Circuit Court
By MQ , Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
r 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
' Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,MMC Deputy City Clerk
City Clerk
June 7, 2022
Landon Howard
President
101 Shenandoah Avenue, S. W.
Roanoke, Virginia 24016-2044
Dear Mr. Howard:
This is to advise you that Annette Lewis qualified as a member of the Visit Virginia's Blue
Ridge, Board of Directors and is reappointed for a one-year term of office commencing
July 1, 2022 and ending June 30, 2023.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Annette Lewis, do solemnly swear(or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Visit Virginia's Blue Ridge, Board of Directors for a one-year
term of office, commencing July 1, 2022 and ending June 30, 2023, according to the best
of my ability. (So help me God.)
ANNETTE LE S
The foregoing oath of office was taken, sworn to, and subscribed before me by
Annette Lewis this day of 2022.
Brenda S. Hamilton, Clerk of the Circuit Court
By Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerkCaroanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,MMC Deputy City Clerk
City Clerk
June 7, 2022
Landon Howard
President
101 Shenandoah Avenue, S. W.
Roanoke, Virginia 24016-2044
i
s
Dear Mr. Howard:
This is to advise you that Stephen Lemon qualified as a member of the Visit Virginia's Blue
Ridge, Board of Directors and is reappointed for a one-year term of office commencing
July 1, 2022 and ending June 30, 2023.
Sincerely,
Cecelia F. McCoy, CMC F!
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Stephen Lemon, do solemnly swear(or affirm)that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Visit Virginia's Blue Ridge, Board of Directors for a one-year
term of office, commencing July 1, 2022 and ending June 30, 2023, according to the best
of my ability. (So help me God.)
SVP-HEN LEMON
The foregoing oath of office was taken, sworn to, and subscribed before me by
Stephen Lemon this day of Gt 2022.
Brenda S. Hamilton, Clerk of the Circuit Court
a
By �� Clerk
CITY OF ROANOKE
OFFICE OF THECITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,MMC
Deputy City Clerk
City Clerk
June 7, 2022
Lindsay Aker
Board Secretary
Roanoke, Virginia
Dear Ms. Aker:
This is to advise you that Meg Dorsey has qualified as a member of the Board of Zoning
Appeals to fill the unexpired term of office of Christopher Vail ending December 31, 2023.
i
I Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Meg Dorsey, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Board of Zoning Appeals to fill the unexpired term of office of
Christopher Vail ending December 31, 2023, according to the best of my ability. (So help
me God.)
ME ORSEY
The foregoing oath of office was taken, sworn to, and subscribed before me by
Meg Dorsey this /7 day of In 2022.
Brenda S. Hamilton, Clerk of the Circuit Court
By
Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,MMC
Deputy City Clerk
City Clerk
June 7, 2022
Amelia Merchant
Director of Finance
Roanoke, Virginia
Dear Ms. Merchant:
This is to advise you that Captain David Morris has qualified as a member of the Board of
Trustees, City of Roanoke Pension Plan to replace Battalion Chief Clarence Turpin for a
two-year term of office commencing July 1, 2022 and ending June 30, 2024.
i
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, David Morris, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Board of Trustees, City of Roanoke Pension Plan to replace
Battalion Chief Clarence Turpin for a two-year term of office commencing July 1, 2022
and ending June 30, 2024, according to the best of my ability. (So me God.)
DAVID MORRIS
The foregoing oath of office was taken, sworn to, and subscribed before me by
David Morris this N day of AM`s 2022.
Brenda S. Hamilton, Clerk of the Circuit Court
By �j�- , Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
t= 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
` Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,MMC Deputy City Clerk
City Clerk
June 7, 2022
Sheila Umberger
Director of Libraries
Roanoke, Virginia
Dear Ms. Umberger:
This is to advise you that Jane Field qualified as a member of the Roanoke Public Library
Board and is reappointed for a three-year term of office commencing July 1, 2022 and
ending June 30, 2025.
i
i
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Jane Field, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Roanoke Public Library Board for a three-year term of office,
commencing July 1, 2022 and ending June 30, 2025, according to the best of my ability.
(So help me God.)
JANE FIELD
The foregoing oath of office was taken, sworn to, and subscribed before me by
Jane Field this,)�_ day of f11G 2022.
Brenda S. Hamilton, Clerk of the Circuit Court
I
By ,` iA r. Clerk
CITY OF ROANOKE
OFFICE OF THECITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,MMC Deputy City Clerk
City Clerk
June 7, 2022
Angelia Vernon
Director of Human Resources
Roanoke, Virginia
Dear Ms. Vernon:
This is to advise you that Brian Haynesworth has qualified as a member of the Personnel
and Employment Practices Commission to replace Chester Smith for a three-year term of
office commencing July 1, 2022 and ending June 30, 2025.
I
9
1
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Brian Haynesworth, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Personnel and Employment Practices
Commission to replace Chester Smith for a three-year term of office commencing
July 1, 2022 and ending June 30, 2025, according to the best of my ability. (So help me
God.)
BRIAN KAYNESWORTH
The foregoing oath of office was taken, sworn to, and subscribed before me by
Brian Haynesworth this 2L day of MQ2022.
Brenda S. Hamilton, Clerk of the Circuit Court
B'6" �
DQ Clerk
�o ofco:"M.
The Roanoke Times Account Number
Roanoke,Virginia 6004636
Affidavit of Publication
Date
CITY OF ROANOKE-CITY CLERK May 22,2022
Attn DEPARTMENT OF MANAGEMENT AND B
215 CHURCH AVE SW
ROOM 456
ROANOKE,VA 24011
Date Cate o Description Ad Size Total Cost
9 B'
05/31/2022 Any-Virginia ROA BUDGET ANNUAL PLAN 3 x 10.00 IN 2,470.40
Publisher of the
Roanoke Times
I, (the undersigned)an authorized representative of the
Roanoke Times,a daily newspaper published in Roanoke,in the
State of Virginia,do certify that the annexed notice BUDGET
ANNUAL PLAN was published in said newspapers on the
following dates:
05/22/2022
The First insertion being given ... 05/22/2022
Newspaper reference: 0001336448
Billing Representative
Sworn to and subscribed before me this 22nd Day of May 2022
Notary Public Kimberly Kay Harris
NOTARY PUBLIC
State of Virginia Commonwealth of Virginia
County of Hanover Rep.No.356753
My Commission expires Commigi3{on Exp.Jan.31,2025
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
NOTICE OF PUBLIC COMMENT PERIOD AND PUBLIC HEARING
CITY OF ROANOKE
PROPOSED 2022 ANNUAL PLAN UPDATE TO THE
5 YEAR HUD CONSOLIDATED PLAN
Effective Monday,May 23,2022,a 30 day public comment period is open to encourage residents and stakeholders of the City
of Roanoke(City)for comments related to the proposed uses of U.S.Department of Housing and Urban Development(HUD)
funds for eligible activities to be undertaken by the City during the period covered in the City's proposed 2022 Annual Plan
Update("Annual Plan)to the City's 2020-2024 5 Year Consolidated Plan("Consolidated Plan")utilizing Community Develop-
ment Block Grant(CDBG),HOME Investment Partnership Program(HOME),Emergency Solutions Grant(ESG),CARES Act
(CDBG-CV),and HOME-ARP funds for the primary purpose of benefitting low to moderate income persons.Total funding will
include the HUD Funds budget stated bdjw for the fiscal period beginning July 1,2022 and concluding on June 30,2023,as a
part of the 2022 HUD Annual Plan that will be submitted by the City to HUD upon approval by City Council.Comments on the
proposed 2022 HUD Annual Plan may be made by citizens and other interested stakeholders by phone,email,or mail. inter-
ested parties are not required to give identifying information when submitting comments for the 2022 Annual Plan.The 30
day public comment period will conclude on Tuesday,June 21,2022.
Pursuant to 24 CFR 91.105,notice is also hereby given that on Monday,June 6,2022,at 7:00 p.m.,or as soon thereafter as the
matter may be heard,the City Council of Roanoke,Virginia,will meet in the City Council Chamber,4th Floor,Noel C.Taylor
Municipal Building,215 Church Avenue,S.W.,Roanoke,Virginia,for the purpose of holding a public hearing on the City's Pro-
posed 2022 HUD Annual Plan. All persons shall be afforded an opportunity to speak and state their views concerning all as-
pects of the proposed use of CDBG,HOME,ESG,CDBG-CV and HOME-ARP funding received by the City of Roanoke for the fis-
cal year beginning July 1,2022.All persons shall be afforded an opportunity to speak and state their views concerning all as-
pects of the proposed plan.Written comments of interested persons will be received by the City Clerk at any time prior to
the hearing.City Council will vote on the Proposed 2022 Annual Plan at its regularly scheduled meeting to be held on Tues-
day,June21,2022,and authorize the submission of the 2022 HUD Annual Plan to HUD upon conclusion of the 30 day comment
period on June 22,2022.
Draft copies of the Proposed 2022 Annual Plan and Executive Summary,will be available for public inspection beginning
Monday,May 23,2022,at the City Clerk's Office,Room 456 South,Noel C.Taylor Municipal Building,215 Church Avenue S.W.,
Roanoke;the HUD Community Resources Division Office,Room 305 North,Noel C.Taylor Municipal Building,215 Church Ave-
nue,S.W.,Roanoke;City Library Belmont Branch at 1101 Morningside Street SE,Roanoke;and the Roanoke Redevelopment
and Housing Authority,2624 Salem Turnpike,N.W,Roanoke.The Proposed 2022 Annual Plan and Executive Summary is also
available on the City's website at www.roanokeva.gov.Written comments on the 2022 Annual Plan will be accepted through
Tuesday,June 21,2022,at 5:00 p.m.EDT at the HUD Community Resources Division,Room 305 North,Noel C.Taylor Munici-
pal Building,215 Church Avenue,S.W.,Roanoke VA 24011 by letter or email to Keith.Holland@roanokeva.gov.
The Recommended 2022-2023 HUD Funds Budget is as follows:
ESTIMATED REVENUES:
CDBG 2022-2023 Entitlement Grant $1,818,463
CDBG Prior Year Carry-over and Program Income 725,865
HOME 2022.2023 Entitlement Grant 760,067
HOME Prior Year Carry-over and Program Income 19,892
ESG 2022.2023 Entitlement Grant 156,541 33,482
ESG Prior Year Carry-over
CDBG-CV 2020 Allocation 0
CDBG-CV Prior Year Carry-over and Program Income 540,678
HOME-ARP 2021 Allocation 2,449,336
TOTAL ESTIMATED REVENUE $6,504,324
RECOMMENDED EXPENDITURES:
Housing Development $4,351,869
Neighborhood Development 670,973
Economic Development 260,678
Public Services469,461
Homeless Services 178,743
Planning and Administration 572,600
TOTAL RECOMMENDED EXPENDITURES$6,504,324
Citizens wishing to address City Council must sign-up with the City Clerk's Office by emailing clerk@roanokeva.gov or by
calling(540)853-2541 by 4:00 p.m.,on June 6,2022. Individuals with a disability needing an accommodation should contact
the City Clerk's office by 12:00 noon EDT on Friday June 3,2022. For further information about the public hearing or to com-
ment on or inquire about the Proposed 2022 Annual Plan,contact Keith Holland,Community Resources Administrator at keit
h.holland@roanokeva.gov or(540)853.6404.
The City of Roanoke provides interpretation at no cost for all public meetings,upon request.If you would like to request an
interpreter,please let us know at least 24 hours in advance by calling(540)853-1283.
La Ciudad de Roanoke proporciona interpretacidn sin costo por todas citas publicas,previa solicitud.Si usted desea solicitar
un int@rprete,h3ganoslo saber con al menos 24 horas de antelacidn por Ilamar(540)853.1283.
Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma,inapoombwa.Iwapo ungependa
kuomba mkalimani,tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu(540)853.1283.
?????????????????????????????�??????????????????????????????????????????????,????????????????
540)??????????????????,)853.??????????????????????????24??????????????????????????????1283
Given under my hand this 22nd day of May,2022.
Cecelia McCoy,City Clerk
wpm til"""
Gun Violence Enforcement Update
May 1,2022—May 31,2022
• Eighteen (18)firearms seized, one-hundred and ten (110)firearms have been seized in 2022
Warrants Served:
934 Total warrants served
213 Felony warrants served
416 Misdemeanor warrants served
298 other warrants served
Arrests/Prosecution Information
• On May 2"d, after an investigation and consultation with the Commonwealth Attorney's Office,officers arrested
Zachary Austin Shepherd for Malicious Wounding, Use of a Firearm in Commission of a Felony, Burglary and Grand
Larceny as a result of a robbery/home Invasion (with firearm)that occurred in April 2022. Austin is incarcerated
awaiting trial.
• On May 9th, officers arrested a Mann Murray and charged him with Aggravated Assault and Use of a Firearm in the
Commission of a Felony for shooting another individual with an automatic weapon in the Lansdowne Housing
Complex. Mann Murray is currently incarcerated with no bond awaiting trial.
• On May 10t'', after an investigation and consultation with the Commonwealth Attorney, Roanoke detectives
arrested an individual who was a juvenile at the time of offense (October 2021)for Malicious Wounding and Use of
a Firearm in Commission of a Felony incident at the 8th Street Grocery Store in which someone was non-fatally shot.
The offender was granted bond and has been released from jail.
• On May 14th, officers arrested Isaiah Coppage for shooting into an occupied vehicle This incident occurred in the
3900 Block of Melrose. Coppage was granted bond and released from jail.
• On May 18th,Grant Tyler was arrested for Attempted Malicious Wounding after firing a handgun at a neighbor in
the 1000 BLK of Rugby BLVD.Tyler is currently in custody awaiting trial.
• On May 24th officers arrested Kieko Woodson after conducting an investigation regarding shots being fired into a
home that was being used to care for children. Woodson was charged with Shooting into an Occupied Dwelling,
Possession of a Firearm by a Convicted Felon, Possession of Ammunition by a Felon, and Shooting a Firearm within
the City Limits. Woodsen was granted bond and has been released from jail.
Prosecution/Court Proceedings
• Lavon Belcher was indicted and subsequently arrested for 11t Degree Murder and Use of Firearm in Commission of a
Felony for the Brooks Mullen homicide that occurred in January of this year(3500 BLK Yellow Mountain Road)
• Jaytwon Shepherd was indicted and subsequently arrested for 11t Degree Murder and Use of Firearm in Commission
of a Felony regarding the Arnez Kirtley homicide that occurred in February of this year(1200 BLK Jefferson).
• Brandon Calderon-Damian—plead no contest to voluntary manslaughter regarding the murder of Phillip Davis in
June 2020 (5000 BLK Valleyview BLVD). Calderon-Damian was sentenced to 10 years (3 suspended).
• Ahmad Mubdi who was recently convicted of 11t Degree murder for the Derrick Bostick homicide (September 2020)
was sentenced to life in prison for 1St Degree Murder.
RESET Deployments
• For the month of May 2022, RESET deployed four(4)times.
• Deployments were in response to a Homicide, GSW's, and shooting into occupied dwellings.
• Residents expressed their concerns about continued violence within the community. As a reminder, RESET
volunteers always pass out brochures that include contact information for support services and we encourage them
to utilize services when as needed.
• The RESET Coordinator continues to be involved in the apprenticeship/mentorship program. As you all know, a 3�d
cohort has recently started.
• Mr. Merchant has also stated basketball on Wednesday nights in the NW area with emphasis on mentorship
• Lastly, Mr. Merchant continues to collaboratively work with Mr. Roberts and Mr. Stovall.
City of Roanoke Gun Violence Prevention Commission
Prevention, Intervention and Response Strategies and Initiatives
Prevention:
• Distribution of the Family Safety Pledge and Gun Safety Education Fliers, along
with the purchase and distribution of 8,000 gun safety locks in partnership with
RCPS (underway)
• Little Blue Truck Video: community-based video project bringing children's book to
video for teaching and promoting kindness, in partnership with Roanoke City Public
Schools (completed in 2020)
• Connecting in the Star City: social-emotional violence prevention curriculum being
offered in partnership with Family Service of Roanoke Valley and multiple after school
programs reaching 80 youth (underway) Funded by GVPC
• Reading Program at Lincoln Terrace: 50-100 community volunteers teamed with 2nd-
3rd graders to improve reading skills and increase educational growth (first year
complete; second year to start in the fall) Funded by GVPC
• Parent Support Educational Video Project (in development) Funded by GVPC
• Bridging the Community Gap Annual Holiday Event to remember persons who have died
from gun violence and commit to stopping violence in the community (ongoing)
• Creation and Implementation of Youth and Gang Violence Prevention Team
(Coordinator, Chris Roberts, and Outreach Workers). Current efforts include: Daily
community outreach with youth and families to address and break the cycle of gang
violence; establishment of Real Talk program with youth at Melrose Library including
hiring of Credible Messengers as Mentors with youth; African American Cultural
Studies Course (in collaboration with TAP and William Fleming High School -ongoing);
H.O.O.D Healers Rites of Passage Program at Forest Park Academy; Moms Uplifting
Moms Supportive Group meeting monthly; Community Healing circles; Self-
Mastery/Purpose Class at Noel C.Taylor Academy; creation and implementation of
Violence Interrupter Team called Mind Movers (underway) Funded by GVIP and local
ARPA
• Completion of Youth and Gang Violence Community Assessment with summary
findings used to confirm and further define current prevention and intervention
strategies (completed) A second assessment will be conducted this fall. Funded by
YGVCA Grant and GVPC ARPA funding (for second year assessment)
• Comprehensive Gun Violence Reduction Marketing Campaign (Underway) Funded by
local ARPA
Intervention:
100 Community Peacebuilders Conflict Resolution Training for Community Volunteers
in partnership with Better Agreements,first co-hort of 20 to launch in early 2022
(applications being received) Funded by GVIP and GVPC
Quarterly meetings with Youth Service Providers to support collaborative community
strategies increasing Youth Employment and Workforce development opportunities,
safe spaces and housing for homeless or vulnerable youth, mental health access and
support, and Youth-based activities including increased recreation and arts-based
programs (underway)
Trauma Basics Training for community residents and families (two held in 2021;
quarterly sessions for 2022) Funded by GVIP and GVPC
Access to Trauma Counseling and Mental Health Support in collaboration with
community partners (underway) Funded by local ARPA
Mentoring Program in collaboration with community partners (ongoing) Funded by GVIP
and GVPC
Youth and Young Adult Employment Opportunities with community partners (ongoing)
Funded by GVIP and GVPC
Urban Farm and Entrepreneur Program (launching 2022) Funded by GVIP and GVPC
Creation and implementation of youth and young adult quarterly roundtables to
assess local impact of prevention and intervention efforts (2022). First roundtable held
with the two AACCI classes at William Fleming High School, March 21-22. Funded by
GVPC
• Star City Safe Initiative (includes a whole of government approach through city
departments including Parks and Recreation after school and athletic programs, Library
extended hours for youth support and outreach). This includes a Youth Job Apprentice
Program with the City of Roanoke in coordination with our RESET Team and Youth and
Gang Violence Prevention Team. Funded by City of Roanoke and local ARPA
Launch of Mini-grant program with $65,000 awarded to seventeen non-profit
organizations for gun violence prevention and intervention programs (Summer 2021)
Funded by GVPC
• Second Round of Community and Faith-Based Mini-grants (underway, $100,000
annually for next three years) Funded by local ARPA
• Violence Interruption Grants (underway, $400,000 over two years) Funded by local
ARPA
Response:
RESET (Rapid Engagement of Support in the Event of Trauma)Team Outreach (Lloyd
Merchant, Coordinator+team of community volunteers)who have responded with 40
community visits to homes and neighborhoods impacted by gun violence and
accompanying trauma (ongoing). Also established Youth Job Apprentice Program and
Credible Messenger Mentoring Program with City of Roanoke and Youth and Gang
Violence Prevention Team. Funded by City of Roanoke and RPD
Continued rapid response supportive services in collaboration with Carilion Roanoke
Memorial Hospital and family assistance for persons experiencing effects of gun
violence (ongoing)
Support of FEDUP (Families Experiencing Deliverance Using Prayer) expected completion
of non-profit status to better assist families with immediate and long-term support after
acts of gun violence. Funded by GVPC
Violence Interruption Proposals—Two Year Funded Programs
=Organization
FINAL
West End Center Inc.-The West End Center will expand programming to the 18-24
age range by hiring a young adult facilitator to hold weekly groups with WEC alums $ 29,000.00
and other community leaders in this cohort to provide connection through
programming and relationship building, and gun violence prevention and reduction.
Presbyterian Community Center—fund a mental health counselor in partnership with
Family Service of Roanoke Valley to support youth and families in Positive Action and $ 25,000.00
Teen Outreach programs
Hill Street Baptist Church—fund Youth Summer Day Camps, Parenting Support
Workshops,Stop the Violence and Conflict Resolution Workshops, Gun Safety in the
Home Seminar, Life Skills Coaching, Homework Helpers and other youth and parent $ 27,000.00
support programs with direct outreach to Villages at Lincoln,Afton Gardens, Hunt
Manor and neighborhoods in historic Gainsboro, Loudon and Melrose.
The Roanoke Monthly Meeting of the Religious Society of Friends, Inc. (Roanoke
Quaker Meeting)—fund two Groceries Not Guns Buyback Events, with a goal of $ 40,000.00
removing 300-400 guns from the streets of Roanoke over two years.
Total Action for Progress (TAP)—fund staffing, training and increased enrollment for
the AACCI(African American Culture and Contemporary Issues)classes at William
Fleming High School, including Master Koru Mindfulness Certification and $ 40,000.00
organizational training in CBiM(Coaches Boys into Men)and Athletes as Leaders
curricula, and the development of 18 violence prevention events at Eureka Park in
collaboration Kingdom Harvest Church International.
YMCA of Virginia's Blue Ridge—fund the YMCA Beacon After School and Summer
program at Lucy Addison Middle School to build active learning, healthy $ 27,000.00
relationships, and educational efforts in prevention of gang and gun violence.
WE CHARM—fund GIRLY(Girl, I Really Love You)program for girls focused on
mentorship, education, group coaching, life skills, counseling), working with them to $ 30,000.00
strengthen self-identity and purpose, resolving conflict in a healthy way, growing
healthy relationship skills.
Children's Trust—fund continued work and expansion of the Trauma-informed Care
Network, increasing access to trauma-based education, access to trauma counseling $ 32,000.00
and increased partnerships with mental health providers and community partners
Youth Advocate Programs, Inc.—fund a five-month professional development
program and training in Healing Centered Engagement to with a holistic view of
healing and re-centering culture and identity as key components in personal well-
being.A co-hort of 15-20 community front-line workers in gang and gun violence $ 25,000.00
prevention, intervention and trauma will form the cohort as a means of self-care. The
training will include events and input from Dr.Shawn Genwright, Founder of Healing
Centered Engagement.
Boys &Girls Clubs of SWVA—fund Check& Connect, a K-12 violence intervention
program, in partnership with RCPS, West End Center, Youth and Gang Violence $ 45,000.00
Prevention Team and trained mentors. Increases student's academic, behavioral,
cognitive and affective (sense of belonging, connectedness)engagement.
CHIP of Roanoke Valley—fund an Outreach Specialist to work directly with families
impacted by gun violence in highest risk housing communities and connect them with $ 35,000.00
resources for healthy outcomes and a reduction in gun violence
Humble Hustle—fund increased staffing and programming to include parents and
youth at highest risk for incidents of gang and gun violence. Programming will
include wrap-around services engaging parents in breaking generational cycles of
financial illiteracy and poverty, access to community leaders entrepreneurship, and
dedicated events in NW Roanoke to build and strengthen trust in relationships. $25,000
Cultural Arts for Excellence—funding Leadership Academy teaching and training
youth to engage their unique leadership style instilling self-respect and respect for
others, understanding their influence for positive outcomes, reducing self-destructive $25,000
behavior, understanding the nature of healthy relationships, resolving conflict in
healthy ways and other key programs to both address and reduce gang activity and
gun violence in the community.
TOTAL $ 400,000.00
Mini Grants
Organization Funds Approved
CommUNITY ARTS-reach—fund Guns Down ARTS UP intervention program designed
to get guns out of kids hands and re-engage those hands through the power of the
arts.Address the daily fear and concern children and youth face as a result of violence
by connecting them with safe spaces to gather, create and build relationships. This
program is also connected with the Juneteenth Celebration on June 18 at Eureka Park. $ 6,000.00
Anew Genesis Ministries—fund positive mentoring opportunities for at risk youth,
ages 12-18, to prevent and reduce gang and gun violence in the city. Introducing
youth to positive opportunities for success, educational growth and entrepreneurial
skills will create better pathways to possibility. $ 10,000.00
Kingdom Harvest Church International—fund an initial youth violence prevention kick-
off event and ongoing support for 18 additional prevention events at Eureka Park in $ 5,000.00
collaboration and partnership with TAP. Volunteers will receive training in Master
Koru Mindfulness certification and CBIM and Athletes as Leaders curricula.
Apple Ridge Farm Inc.—fund full scholarships for high-risk youth in the highest impact
areas of gang and gun violence to attend academic summer camp. $ 15,000.00
Roanoke Arts Commission—fund an Artist-in-Residence at the Roanoke
Redevelopment and Housing Authority's En Vision Center to create interactive
community engagement with youth and families living at Lansdowne and in the
neighborhood to address healing and prevention strategies to reduce gang and gun
$ 9,000.00
violence.
Trifecta Inc.—fund the Junior B.O.S.S. Entrepreneurship Program for Youth, ages 11-
18. The program will expose youth to entrepreneurship from ideation to launch,
equipping them with skills to be successful in business, while being mentored by
successful entrepreneurs. $ 10,000.00
Casa Latina Roanoke Valley—fund Youth Planning for the Future youth development
program for middle and high school Hispanic, Latinx and immigrant youth including
identifying and reducing the risks of gang involvement and gun violence $ 8,700.00
Casa Latina Roanoke Valley—fund Informed Women for Successful Families to provide
women with support and resources to help their children move toward healthy and
successful futures. Programming will include ten sessions including care of self and
family, mental health care and support, recognizing signs of gang activity and culture
in youth, effects of gun violence and prevention, healthy relationships. Especially
geared to Hispanic, Latinx and immigrant communities. $ 7,800.00
Peacemakers Inc.—street-based intervention team patrolling key hotspot areas
impacted by gang and gun violence to provide community safety through presence, $ 10,000.00
conflict resolution and de-escalation and resources. Collaboration with Youth and
Gang Violence Prevention Team and RPD.
United Way Roanoke Valley- *pending; originally designed to support the Black
Father Family Initiative and its Stronger Parents Stronger Families program. $ 10,000.00
Noah-Christian Community Center, Inc. —fund educational services to high risk and
socio-economically challenged youth through mentoring, afterschool and summer
programs, tutoring and relationship-building to prevent gang and gun violence $ 5,000.00
TOTAL $ 96,500.00
9W/
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of June 2022.
No. 42364-060622.
A RESOLUTION accepting the 2022 National League of Cities Inclusive
Entrepreneurship Grant Funding to the City; and authorizing execution of any required
documents on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the 2022 National League of Cities
Inclusive Entrepreneurship Grant Funding in the amount of$15,000 with no local match, such
funds to be used to fund 5 entrepreneurs to enter the formal business setting, such grant being
more particularly described in the City Council Agenda Report dated June 6, 2022.
2. The City Manager or his designee is hereby authorized to execute and file, on
behalf of the City, any documents setting forth the conditions of this grant in a form approved by
the City Attorney.
3. The City Manager or his designee is further directed to furnish such additional
information as may be required to implement and administer the foregoing Grant.
ATTEST:
cx4t4�j—
City Clerk.
42364-060622-Resolution.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of June 2022.
No. 42365-060622.
AN ORDINANCE to appropriate funding from the National League of Cities'
(NLC) for the 2022 NLC Inclusive Entrepreneurship grant, amending and reordaining
certain sections of the 2021-2022 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2021-2022 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees for professional services 35-310-2154-2010 $ 15,000
Revenues
National League of Cities - Inclusive 35-310-2153-2153 15,000
Entrepreneurship
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
C,e,�
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: June 6, 2022
Subject: Acceptance of the National League of Cities Inclusive
Entrepreneurship Grant Award
Background:
Small businesses and entrepreneurs are the backbone of our community. The
Pandemic has exposed inequities; highlighting the small business owner's and
entrepreneur's inability to access supports such as the Paycheck Protection Loan
and Economic Injury Disaster Loan; all designed to keep small businesses open
and workers employed during the Pandemic.
In November, Roanoke joined 59 other cities from across the country in making a
commitment to uplift entrepreneurs and foster economic growth in our
communities by working with startups to solve challenges encountered by early-
stage entrepreneurs. The project is funded by the National League of Cities (NLC)
Inclusive Entrepreneurship grant, which helps cities adopt policies, programs and
practices to give underrepresented entrepreneurs more opportunities for
economic advancement. Roanoke has committed to partnering with The
Advancement Foundation to identify at least five entrepreneurs and provide
support for these entrepreneurs to enter the formal space: obtaining a business
license in the City of Roanoke, finding a commercial location if desired, and
remaining current on business taxes. Entering the formal space allows
entrepreneurs to potentially significantly increase their income by competing for
government contracts and other sources of revenue, and remain eligible for
Pandemic relief. We know that such an important step will take resources to
implement, and the City of Roanoke is being awarded $15,000 from the National
League of Cities (NLC) to carry out the project.
Considerations:
City Council action is needed to accept the 2022 NLC Inclusive Entrepreneurship
grant award. The grant total is $15,000, will include technical assistance from the
NLC, and does not require a grant match. The grant will focus on entrepreneurs,
identified with assistance from The Advancement Foundation, who desire to enter
the formal space. Entering the formal space includes obtaining a business license
with the City of Roanoke Commissioner of the Revenue's Office, registering with
the State Corporation Commission, and paying business taxes.
Recommended Action:
Accept the grant as described above. Adopt the accompanying budget ordinance
to establish a revenue estimate in the Grant fund of $15,000 from the National
League of Cities and appropriate $15,000 into a grant account established by the
Director of Finance in the Grant fund.
---------------------------
Robert S. Cowell, ,Jr.
City Manager
Attachment
Distribution: Council Appointed Officers
W. Brent Robertson, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Finance
Marc Nelson, Economic Development Director
2
s
i
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov
City Clerk CECELIA T.WEBB,CMC
Deputy City Clerk
June 7, 2022
India Stockton
Director of Administration and Development
Apple Ridge Farm
P. O. Box 13463
Roanoke, Virginia 24034
Dear Ms. Stockton:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 - 2023.
Funding in the amount of $25,000.00 was approved for Apple Ridge Farm for the fiscal
year commencing July 1, 2022 and ending June 30, 2023.
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdaniel(a�roanokeva gov. If you receive $10,000 or more in
funding, you may request your first half beginning July 1, 2022, and your second half
beginning on January 1, 2023.
The City of Roanoke values and appreciates the many contributions of Apple Ridge
Farm to the citizens of Roanoke. It is hoped that the City's investment will play a
significant role in your ongoing progress and development.
Sincerely,
01
Cecelia F. McCoy, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerkCaroanokeva.gov
City Clerk CECELIA T.WEBB,CHIC
Deputy City Clerk
June 7, 2022
Karen Michalski-Karney
Executive Director
Blue Ridge Independent Living Center
1502 B Williamson Road, N. E.
Roanoke, Virginia 24012-5125
Dear Ms. Michalski-Karney:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 - 2023.
Funding in the amount of $5,000.00 was approved for Blue Ridge Independent Living
Center for the fiscal year commencing July 1, 2022 and ending June 30, 2023.
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdaniel(a�roanokeva gov. If you receive less than $10,000 in
funding, you may request your total allocation beginning July 1, 2022.
The City of Roanoke values and appreciates the many contributions of Blue Ridge
Independent Living Center to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and development.
Sincerely,
J vk,,�OT
Cecelia F. McCoy, CMC
City Clerk
4 CITY OF ROANOKE
OFFICE OF THE CITY CLERK
f 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerkCroanokeva.gov
CECELIA T.WEBB,CMC
Cite Clerk
Deputy City Clerk
June 7, 2022
Blue Ridge Legal Services, Inc.
132 Campbell Avenue, S. W., Suite 300
Roanoke, Virginia 24011
Dear Sir or Madam:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 - 2023.
Funding in the amount of $21,000.00 was approved for Blue Ridge Legal Services, Inc.
for the fiscal year commencing July 1, 2022 and ending June 30, 2023.
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdaniel(a roanokeva gov. If you receive $10,000 or more in
funding, you may request your first half beginning July 1, 2022, and your second half
beginning on January 1, 2023.
The City of Roanoke values and appreciates the many contributions of Blue Ridge
Legal Services, Inc. to the citizens of Roanoke. It is hoped that the City's investment
will play a significant role in your ongoing progress and development.
Sincerely,
e4d,C"
Cecelia F. McCoy, CMC
City Clerk
ti's°g
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerkClroanokeva.gov
CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
June 7, 2022
Executive Director
Blue Ridge Literacy
706 South Jefferson Street, S. W.
Roanoke, Virginia 24016
Dear Sir or Madam:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 - 2023.
Funding in the amount of$11,000.00 was approved for Blue Ridge Literacy for the fiscal
year commencing July 1, 2022 and ending June 30, 2023.
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdaniel(a-�roanokeva gov. If you receive $10,000 or more in
funding, you may request your first half beginning July 1, 2022, and your second half
beginning on January 1, 2023.
The City of Roanoke values and appreciates the many contributions of Blue Ridge
Literacy to the citizens of Roanoke. It is hoped that the City's investment will play a
significant role in your ongoing progress and development.
Sincerely,
c40,e� j: WL4�Y47
Cecelia F. McCoy, CMC
City Clerk
{ CITY OF ROANOKE
F.
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOV,CMC E-mail: clerkCroanokeva.gov
City Clerk CECEL[A T.WEBB,CMC
Deputy City Clerk
June 7, 2022
Michelle Davis, Chief Executive Officer
Boys and Girls Club of Southwest Virginia
1714 9th Street, S. E.
Roanoke, Virginia 24013
Dear Ms. Davis:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 - 2023.
Funding in the amount of $15,000.00 was approved for Boys and Girls Club of
Southwest Virginia for the fiscal year commencing July 1, 2022 and ending
June 30, 2023.
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdaniel(aDroanokeva qov. If you receive $10,000 or more in
funding, you may request your first half beginning July 1, 2022, and your second half
beginning on January 1, 2023.
The City of Roanoke values and appreciates the many contributions of Boys and Girls
Club of Southwest Virginia to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and development.
Sincerely,
O_Z
Cecelia F. McCoy, CMC
City Clerk
a�
CITY OF ROANOKE
_ OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerkCroanokeva.gov
CECELIA T.WEBB,CNIC
City Clerk Deputy City Clerk
June 7, 2022
Medical Director
Bradley Free Clinic
1240 Third Street, S. W.
Roanoke, Virginia 24016
Dear Sir or Madam:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 - 2023.
Funding was approved for the Free Clinic Programs for the fiscal year commencing
July 1, 2022 and ending June 30, 2023, for the following:
Medical/Pharmacy $15,000.00
Dental $15,000.00
Behavioral $ 9,500.00
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdaniel(o-)roanokeva.gov. If you receive $10,000 or more in
funding, you may request your first half beginning July 1, 2022, and your second half
beginning on January 1, 2023.
The City of Roanoke values and appreciates the many contributions of the Free Clinic to
the citizens of Roanoke. It is hoped that the City's investment will play a significant role
in your ongoing progress and development.
Sincerely,
cetZLIL� -.
YN4e&t
Cecelia F. McCoy, CMC
City Clerk
i�g01"Rp�.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerkCaroanokeva.gov
CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
June 7, 2022
Executive Director
Carilion Children's Hospital
Adolescent Health Program
4348 Electric Road
Roanoke, Virginia 24018
Dear Sir or Madam:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 - 2023.
Funding in the amount of $15,000.00 was approved for the Carilion Children's
Hospital — Adolescent Health Program for the fiscal year commencing July 1, 2022 and
ending June 30, 2023.
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdaniel a)-roanokeva gov. If you receive $10,000 or more in
funding, you may request your first half beginning July 1, 2022, and your second half
beginning on January 1, 2023.
The City of Roanoke values and appreciates the many contributions of Carilion to the
citizens of Roanoke. It is hoped that the City's investment will play a significant role in
your ongoing progress and development.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CHIC E-mail: clerk@roanokeva.gov
CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
June 7, 2022
Chief Executive Officer
Child Health Investment Partnership (CHIP)
of Roanoke Valley
1201 Third Street, S. W.
Roanoke, Virginia 24016
Dear Sir or Madam:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 — 2023.
Funding in the amount of $18,000.00 was approved for the Child Health Investment
Partnership (CHIP) for the fiscal year commencing July 1, 2022 and ending
June 30, 2023.
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdaniel(o-)roanokeva qov. If you receive $10,000 or more in
funding, you may request your first half beginning July 1, 2022, and your second half
beginning on January 1, 2023.
The City of Roanoke values and appreciates the many contributions of CHIP to the
citizens of Roanoke. It is hoped that the City's investment will play a significant role in
your ongoing progress and development.
Sincerely,
eztz&�,J.
Cecelia F. McCoy, CMC
City Clerk
CITY OF ROA
NOKE
& OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerkC.roanokeva.gov
CECELIA T.WEBB,CMC
City Clerk
Deputy City Clerk
June 7, 2022
Christina Hatch Ballard, Executive Director
Children's Trust Roanoke Valley
4519 Brambleton Avenue, Suite 100
Roanoke, Virginia 24018
Dear Ms. Hatch Ballard:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 — 2023.
Funding approved for the Children's Trust for the fiscal year commencing July 1, 2022
and ending June 30, 2023, for the following:
Children's Advocacy Center $ 8,000.00
Healthy Families $ 5,000.00
CASA $ 5,000.00
Child Abuse Prevention $ 5,000.00
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdaniel(u-)roanokeva aov. If you receive $10,000 or more in
funding, you may request your first half beginning July 1, 2022, and your second half
beginning on January 1, 2023.
The City of Roanoke values and appreciates the many contributions of the Children's
Trust Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment
will play a significant role in your ongoing progress and development.
Sincerely,
C t"L,
Cecelia F. McCoy, C,7MAc0_17
City Clerk
°4 CITY OF ROANOKE
5' OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerkCh roanokeva.gov
City Clerk CECELIA T.WEBB,CMC
Deputy City Clerk
June 7, 2022
Director
Council of Community Services
P. O. Box 598
Roanoke, Virginia 24004
Dear Sir or Madam:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 - 2023.
Funding was approved for Council of Community Services for the fiscal year
commencing July 1, 2022 and ending June 30, 2023, as follows:
Homeless Management Information System (HMIS) $15,000.00
Monitoring Report $15,000.00
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdanielAroanokeva qov. If you receive $10,000 or more in
funding, you may request your first half beginning July 1, 2022, and your second half
beginning on January 1, 2023.
The City of Roanoke values and appreciates the many contributions of Council of
Community Services to the citizens of Roanoke. It is hoped that the City's investment
will play a significant role in your ongoing progress and development.
Sincerely,
C.�"� 4.
Cecelia F. McCoy, CMC
City Clerk
I
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerkCroanokeva.gov
City Clerk CECELIA T.WEBB,CMC
Deputy City Clerk
June 7, 2022
Executive Director
Family Promise of Greater Roanoke
37 East Clay Street
Salem, Virginia 24153
Dear Sir or Madam:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 - 2023.
Funding was approved for Family Promise of Greater Roanoke for the fiscal year
commencing July 1, 2022 and ending June 30, 2023, for the following:
Case Management: Homeless Families $7,000.00
Housing Stability and Aftercare $5,000.00
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdanielCcD-roanokeva gov. If you receive $10,000 or more in
funding, you may request your first half beginning July 1, 2022, and your second half
beginning on January 1, 2023.
The City of Roanoke values and appreciates the many contributions of Family Promise
of Greater Roanoke to the citizens of Roanoke. It is hoped that the City's investment
will play a significant role in your ongoing progress and development.
Sincerely,
C4dz._.
Cecelia F. McCoy, CMC
City Clerk
I
�w - CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerkCroanokeva.aov
City Clerk CECELIA T.WEBB,CHIC
Deputy City Clerk
June 7, 2022
President and Chief Executive Officer
Family Services of Roanoke Valley
360 Campbell Avenue, S. W.
Roanoke, Virginia 24016
Dear Sir or Madam:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 — 2023.
Funding was approved for Family Services of Roanoke Valley for the fiscal year
commencing July 1, 2022 and ending June 30, 2023, for the following:
ACTION $10,000.00
Mental Health Counseling $22,000.00
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresateresa.mcdaniel(cr_roanokeva�ov. If you receive $10,000 or more in
funding, you may request your first half beginning July 1, 2022, and your second half
beginning on January 1, 2023.
The City of Roanoke values and appreciates the many contributions of Family Services
of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will
play a significant role in your ongoing progress and development.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
June 7, 2022
Feeding America of Southwest Virginia
1025 Electric Road
Salem, Virginia 24153
Dear Sir or Madam:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 - 2023.
Funding in the amount of $10,000.00 was approved for Feeding America of Southwest
Virginia for the fiscal year commencing July 1, 2022 and ending June 30, 2023.
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdaniel�roanokeva.gov. If you receive $10,000 or more in
funding, .you may request your first half beginning July 1, 2022, and your second half
beginning on January 1, 2023.
The City of Roanoke values and appreciates the many contributions of Feeding America
of Southwest Virginia to the citizens of Roanoke. It is hoped that the City's investment
will play a significant role in your ongoing progress and development.
Sincerely,
ce,4 '
Cecelia F. McCoy, CMC
City Clerk
r3�
.i CITY OF ROANOKE
OFFICE OF THE CITY CLERK
{ 215 Church Avenue,S.W.,Suite 456
b Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CHIC
City Clerk Deputy City Clerk
June 7, 2022
Executive Director
Kids Soar of Roanoke
305 Mountain Avenue, S. W.
Roanoke, Virginia 24016
Dear Sir or Madam:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 - 2023.
Funding in the amount of $8,500.00 was approved for Kids Soar — Community Literacy
for the fiscal year commencing July 1, 2022 and ending June 30, 2023.
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdaniel(a)roanokeva.gov. If you receive less than $10,000 in
funding, you may request your total allocation beginning July 1, 2022.
The City of Roanoke values and appreciates the many contributions of Kids Soar of
Roanoke to the citizens of Roanoke. It is hoped that the City's investment will play a
significant role in your ongoing progress and development.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
` - 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
June 7, 2022
Executive Director
Local Office on Aging
Meals on Wheels
4932 Frontage Road, N. W.
Roanoke, Virginia 24019
Dear Sir or Madam:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 - 2023.
Funding in the amount of $35,000.00 was approved for the Local Office on
Aging — Meals on Wheels for the fiscal year commencing July 1, 2022 and ending
June 30, 2023.
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdaniel(a).roanokeva.gov. If you receive $10,000 or more in
funding, you may request your first half beginning July 1, 2022, and your second half
beginning on January 1, 2023.
The City of Roanoke values and appreciates the many contributions of the Meals on
Wheels program to the citizens of Roanoke. It is hoped that the City's investment will
play a significant role in your ongoing progress and development.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
G CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerkCaroanokeva.gov CECELIA T.WEBB,CHIC
City Clerk Deputy City Clerk
June 7, 2022
Executive Director
Local Environmental Agriculture Project (LEAP)
P. O. Box 3249
Roanoke, Virginia 24015
Dear Sir or Madam:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 - 2023.
Funding in the amount of $22,000.00 was approved for the Local Environmental
Agriculture Project (LEAP) Food Distribution and Access for the fiscal year commencing
July 1, 2022 and ending June 30, 2023.
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdanielCcD-roanokeva.gov. If you receive $10,000 or more in
funding, you may request your first half beginning July 1, 2022, and your second half
beginning on January 1, 2023.
The City of Roanoke values and appreciates the many contributions of LEAP to the
citizens of Roanoke. It is hoped that the City's investment will play a significant role in
your ongoing progress and development.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
CITY OF ROANOKE
_= OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerka`roanokeva.gov CECELIAT.WEBB,CMC
City Clerk Deputy City Clerk
June 7, 2022
Chief Executive Officer
New Horizons Healthcare
3716 Melrose Avenue, N. W.
Roanoke, Virginia 24017
Dear Sir or Madam:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
i
certain agencies for fiscal year 2022 - 2023.
' Funding in the amount of $20,000.00 was approved for New Horizons Healthcare
Dental Care for the fiscal year commencing July 1, 2022 and ending June 30, 2023.
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdaniel(a roanokeva.gov. If you receive $10,000 or more in
funding, you may request your first half beginning July 1, 2022, and your second half
beginning on January 1, 2023.
The City of Roanoke values and appreciates the many contributions of New Horizons
Healthcare to the citizens of Roanoke. It is hoped that the City's investment will play a
significant role in your ongoing progress and development.
Sincerely,
civ
Cecelia F. McCoy, CMC
City Clerk
pF
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
` Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerkCroanokeva.aov CECELIA T.WEBB,CNIC
Citv Clerk Deputy City Clerk
June 7, 2022
Planned Parenthood
2207 Peters Creek Road
Roanoke, Virginia 24017
Dear Sir or Madam:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 - 2023.
Funding in the amount of $10,000.00 was approved for Planned Parenthood — Family
Planning and Reproductive Health Care for the fiscal year commencing July 1, 2022
and ending June 30, 2023.
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdaniel(cDroanokeva.gov. If you receive $10,000 or more in
funding, you may request your first half beginning July 1, 2022, and your second half
beginning on January 1, 2023.
The City of Roanoke values and appreciates the many contributions of Planned
Parenthood to the citizens of Roanoke. It is hoped that the City's investment will play a
significant role in your ongoing progress and development.
Sincerely,
0Z XtX `;
Cecelia F. McCoy, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
June 7, 2022
Executive Director
Presbyterian Community Center
1228 Jamison Avenue, S. E.
Roanoke, Virginia 24013
Dear Sir or Madam:
{ Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 - 2023.
Funding in the amount of $14,000.00 was approved for the Presbyterian Community
Center — Pathways for Youth for the fiscal year commencing July 1 , 2022 and ending
June 30, 2023.
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdaniel(a�,roanokeva.gov. If you receive $10,000 or more in
funding, you may request your first half beginning July 1, 2022, and your second half
beginning on January 1, 2023.
The City of Roanoke values and appreciates the many contributions of the Community
Center to the citizens of Roanoke. It is hoped that the City's investment will play a
significant role in your ongoing progress and development.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
CITY OF ROANOKE
fi OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerkC'roanokeva.uov CECELIA T.WEBB,CMC
Citv Clerk Deputy City Clerk
June 7, 2022
Melissa Woodson, Executive Director
Roanoke Area Ministries
824 Campbell Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Woodson:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 - 2023.
Funding in the amount of $7,000.00 was approved for Roanoke Area
Ministries — Homeless Shelter Support for the fiscal year commencing July 1, 2022 and
ending June 30, 2023.
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdaniel(cDroanokeva.gov. If you receive less than $10,000 in
funding, you may request your total allocation beginning July 1, 2022.
The City of Roanoke values and appreciates the many contributions of Roanoke Area
Ministries - Homeless Shelter Support to the citizens of Roanoke. It is hoped that the
City's investment will play a significant role in your ongoing progress and development.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
CITY OF ROANOKE
f OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerkCaroanokeva.gov CECELIA T.WEBB,Ch'IC
City Clerk Deputy City Clerk
June 7, 2022
Executive Director
St. John's Community Youth Program, Inc.
P. O. Box 257
Roanoke, Virginia 24002
Dear Sir or Madam:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 - 2023.
Funding in the amount of $22,000.00 was approved for St. John's Community Youth
Program, Inc., for the fiscal year commencing July 1, 2022 and ending June 30, 2023.
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdaniel(a)-roanokeva.gov. If you receive $10,000 or more in
funding, you may request your first half beginning July 1, 2022, and your second half
beginning on January 1, 2023.
The City of Roanoke values and appreciates the many contributions of St. John's
Community Youth Program, Inc., to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and development.
Sincerely,
C
Cecelia F. McCoy, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOV,CMC E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
June 7, 2022
Executive Director
Legal Aid Society of Roanoke Valley
132 Campbell Avenue, S. W., Suite 200
Roanoke, Virginia 24011
Dear Sir or Madam:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 - 2023.
Funding in the amount of $15,000.00 was approved for Legal Aid Society of Roanoke
Valley for the fiscal year commencing July 1, 2022 and ending June 30, 2023.
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdaniel(a�.roanokeva.gov. If you receive $10,000 or more in
funding, you may request your first half beginning July 1, 2022, and your second half
beginning on January 1, 2023.
The City of Roanoke values and appreciates the many contributions of the Legal Aid
Society of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and development.
Sincerely,
t
Cecelia F. McCoy, CMC
City Clerk
. ° CITY OF ROANOKE
3 OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerkC,,roanokeva.gov CECELIA T.WEBB,CHIC
City Clerk Deputy City Clerk
June 7, 2022
Executive Director
West End Center for Youth
1223 Patterson Avenue, S. W.
Roanoke, Virginia 24016
Dear Sir or Madam:
Pursuant to Resolution No. 42366-060622 adopted by the Council of the City of
Roanoke at a regular meeting held on June 6, 2022, Council concurred in and approved
the recommendations of the Human Services Advisory Board with regard to funding of
certain agencies for fiscal year 2022 - 2023.
Funding in the amount of $20,000.00 was approved for the West End Center for Youth,
for the fiscal year commencing July 1, 2022 and ending June 30, 2023.
You may request your funds by sending a letter by email or regular mail to Teresa
McDaniel, Department of Human Services, 1510 Williamson Road, NE, Roanoke,
Virginia 24012, teresa.mcdaniel(a)-roanokeva.gov. If you receive $10,000 or more in
funding, you may request your first half beginning July 1, 2022, and your second half
beginning on January 1, 2023.
The City of Roanoke values and appreciates the many contributions of the West End
Center For Youth, to the citizens of Roanoke. It is hoped that the City's investment will
play a significant role in your ongoing progress and development.
Sincerely,
0
Cecelia F. McCoy, CMC
City Clerk
V v�
IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA
The 6"'day of June 2022.
No. 42366-060622.
A RESOLUTION approving the recommendations of the Human Services Advisory Board
("Board") for allocation of City funds to various qualified agencies to assist such agencies in the
performance of their programs for Fiscal Year 2022-2023, and authorizing the City Manager or his
designee to execute a contract with the Council of Community Services to perform the necessary
performance audits to evaluate the effectiveness and efficiency of all the funded programs by such
agencies.
WHEREAS, the Fiscal Year 2022-2023 budget approved by City Council for the Board
provides for funding in the amount of$430,000 to certain qualified agencies;
WHEREAS,in order to obtain an allocation for such funds,it was necessary for agencies to
file applications with the Board;
WHEREAS,requests for City funding in the total amount of$661,592 were received by the
Board from thirty(30) agencies to assist in funding a total of thirty-nine (37) programs;
WHEREAS, after studying each application and holding allocation meeting hearings, the
Board has recommended allocations of funding to certain applicant agencies for Fiscal Year 2022-
2023; and
WHEREAS,performance audits are to be conducted for each agency receiving funds through
the Board to evaluate the effectiveness and efficiency of such funded programs.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. City Council approves the recommendations of the Human Services Advisory Board
as to the allocations for funding to the various qualified agencies for Fiscal Year 2022-2023 as more
particularly set forth in the City Council Agenda Report dated June 6, 2022, and the attachment to
that report.
2. The City Manager or his designee is authorized to execute a contract with the Council
of Community Services to perform the necessary performance audits to evaluate the effectiveness
and efficiency of all funded programs by such agencies, such contract to be approved as to form by
the City Attorney.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of June 2022.
No. 42367-060622.
AN ORDINANCE to transfer funding to specific Human Services Committee agencies,
amending and reordaining certain sections of the 2022-2023 General Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2022-2023 General Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows, in part:
Appropriations
Subsidies 01-630-5220-3700 $ (430,000)
01-630-5220-3917 25,000
Apple Ridge Farm
Blue Ridge Independent Living Center 01-630-5220-3781 5,000
Blue Ridge Legal Services 01-630-5220-3923 21,000
01-630-5220-3990 11,000
Blue Ridge Literacy
Boys and Girls Club of SWVA 01-630-5220-3928 15,000
Bradley Free Clinic - Behavioral Health 01-630-5220-3858 9,500
Bradley Free Clinic - Dental Program 01-630-5220-3958 15,000
Bradley Free Clinic - Medical /Pharmacy 01-630-5220-3721 15,000
Carilion Children's Hospital - Adolescent Health Program 01-630-5220-3767 15,000
CHIP of Roanoke Valley 01-630-5220-5651 18,000
Children's Trust - CASA 01-630-5220-3775 5,000
Children's Trust - Child Advocacy Center 01-630-5220-3918 8,000
Children's Trust - Children First Child Abuse Prevention 01-630-5220-3915 5,000
Children's Trust - Healthy Families 01-630-5220-5652 5,000
CCS - Homeless Management Information System 01-630-5220-3946 15,000
CCS - Monitoring Report 01-630-5220-3940 15,000
Family Promise - Case Management: Homeless Families 01-630-5220-3927 7,000
Family Promise - Housing Stability and Aftercare 01-630-5220-4017 5,000
Family Service of Roanoke Valley - ACTION 01-630-5220-3919 10,000
Family Service of Roanoke Valley - Mental Health 01-630-5220-3922 $ 22,000
Feeding America of Southwest Virginia 01-630-5220-5681 10,000
Kids Soar - Community Literacy 01-630-5220-5054 8,500
LOA - Meals on Wheels 01-630-5220-3722 35,000
LEAP - Food Distribution and Access 01-630-5220-5462 22,000
New Horizons Healthcare - Dental Care 01-630-5220-3988 20,000
Planned Parenthood 01-630-5220-3795 10,000
Presbyterian Community Center - Pathways for Youth 01-630-5220-3801 14,000
Roanoke Area Ministries - Homeless Shelter Support 01-630-5220-3723 7,000
The Community Youth Program at St. John's 01-630-5220-3797 22,000
The Legal Aid Society of Roanoke Valley 01-630-5220-3822 15,000
West End Center 01-630-5220-3745 20,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk
40
V
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: June 6, 2022
Subject: Recommendations of Human Services Advisory Board for
Funding of Qualified Agencies for Fiscal Year 2022 - 2023
Background:
The City of Roanoke engages a group of citizen/social service professionals, the
Human Services Advisory Board, to review and make recommendations on
funding requests received from various social service agencies during the City's
operating budget development process. The Human Services Advisory Board is
made up of nine members as follows:
Paula Prince, Chair, Jefferson College of Health Sciences
Jash Bansal, Carilion Clinic
LaKeevia Sinkford, CVS Health
Laura Leonard, Roanoke College
Bradley Stephens, REACH
James Foutz-Vega, Pastor, Forest Park Church
Erika Bergen, Eddy Alexander
Aaron Washington, Carilion Clinic
SicLinda Canty-Elliott, WorkZBest
Steven Martin, Director of Human/Social Services, serves as ex officio member
of the Advisory Board.
The City of Roanoke collaborated with the United Way to form a joint
Administrative application, and to have the City's Program application available
on the United Way's online system. The deadline for submission was .January
27, 2022 for both the Administrative application and the Program application.
Requests from 30 agencies (37 programs) totaling $661 ,592 were received as
indicated on Attachment A. Advisory Board members reviewed the applications
online and studied each application prior to meetings held on February 18,
February 25, March 4, March 18, and April 1 , 2022, to discuss funding
allocations. The Board considered the following when reviewing the
applications and making funding recommendations: alignment between the
application and priorities set by the Human Services BFO team, a fully
completed application, clarity and internal consistency of the application, clarity
and reasonableness of the proposed agency budget, demonstration of need,
the agency's commitment to diversity, equity, and inclusion, and the number of
Roanoke City residents served.
Agencies were recently notified of tentative allocations and advised they could
appeal these recommendations. The Board heard appeals from Roanoke Valley
Speech and Hearing, Adult Care Center, and Blue Ridge Mountains Council Boy
Scouts of America. After hearing the appeals, the Human Services Advisory
Board made no changes to the allocations. In total, the Board approved
$430,000 in allocations as shown in Attachment A.
Performance audits will be conducted by the Council of Community Services to
evaluate the effectiveness and efficiency of all funded programs.
Recommended Action:
Approve the recommendations of the Human Services Advisory Board, as shown
in Attachment A.
Authorize the City Manager to enter into a contract with the Council of
Community Services to conduct the performance audits with the form of the
contract to be approved by the City Attorney.
Adopt the accompanying budget ordinance to transfer $430,000 from the
Human Services Advisory Board account 01 -630-5220-3700 into accounts to be
established within the Human Services Advisory Board budget by the Director of
Finance as set forth in Attachment A.
Robert S. o ell, Jr.
City Manager
Distribution: Council Appointed Officers
W. Brent Robertson, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Finance
Steven W. Martin, Director of Human/Social Services
2
HUMAN SERVICES ADVISORY BOARD �2022 2022-2023 2022-2023
ALLOCATIONS 2022-2023 Recived Requesting Final
Blue Ridge Legal Services 21,046 21,046 21,000
LOA-Meals on Wheels 35,000 35,000 35,000
Council of Community Services-Homeless Management Information System 10000 15,000 15,000
Apple Ridge Farm 25,000 25,000 25,000
Family Service of Roanoke Valley-ACTION 7,500 15,000 10,000
The Community Youth Program at St.John's 22,000 23,000 22,000
Bradley Free Clinic-Behavioral Health N/A 15,000 9,500
Family Service of Roanoke Valley-Mental Health Counseling 20,000 30,000 22,000
Local Environmental Agriculture Project(LEAP)-Food Distribution and Access 25,454 26,546 22,000
Bradley Free Clinic-Medical/Pharmacy
22,500 15,000 15,000
Planned Parenthood of South Atlantic-Family Planning and Reproductive Health Care 20,000 20,000 10,000
N/A 25,000 20,000
West End Center
Bradley Free Clinic-Dental Program 15,000 15,000 15,000
Children's Trust-Child Advocacy Center 10,000 1
6,000 8,000
Family Promise-Housing Stability and Aftercare 5,000 6,000 5,000
18,000 25,000 18,000
Child Health Investment Partnership(CHIP)of Roanoke Valley
B11,000 12,000 11,000
Blue Ridge Literacy
Presbyterian Community Center-Pathways for Youth 15,000 15,000 14,000
7,500 10,000 8,500
Kids Soar-Community Literacy
19,000 22,000 15,000
Carilion Children's Hospital-Adolescent Health Program
7,000 8,000 7,000
Family Promise-Case Management:Homeless Families
The Legal Aid Society of Roanoke Valley 10,000 25,000 15,000
15,000 30,000 15,000
Boys and Girls Club-of SWVA
20,000 25,000 20,000
New Horizons Healthcare-Dental Care 5000 5,000 5,000
Children's Trust-Children First Child Abuse Prevention
5
Blue Ridge Independent Living Center 5,000 40,000 5,000
5,000 5,000 5,000
Children's Trust-Healthy Families
5,000 5,000 5,000
Children's Trust-CASA
Roanoke Area Ministries-Homeless Shelter Support 8,500 8,500 7,000
Roanoke Valley Speech and Hearing-On-site Speech-Language Services 2,500 10,000 0
000 25,000 10,000
Feeding America of Southwest Virginia 10,
N/A 20,000 0
Friendship Foundation
United Way of Roanoke Valley-Smart Beginnings N/A 25,000 0
Girl Scouts of Virginia Skyline Council-Refugee Girl Scout Troop N/ 10,000 0
0
Blue Ridge Mountains Council-Boy Scouts of America 0 4,500 0
Adult Care Center of Roanoke Valley 3,000 15,000 0
5,000 5,000 0
Brain Injury Services
12,000 15,000 15,000
Council of Community Services Monitoring Report
422000 661592 430000
Total
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of June 2022.
No. 42368-060622.
A RESOLUTION concurring in the recommendation of the Hotel Roanoke
Conference Center Commission ("Commission") to approve the annual operating budget for
Fiscal Year 2022-2023 for the proposed revenues and projected administrative expenditures
of the Commission as a public body; and an Operating Budget and Business Plan for the
Conference Center covering projected operating and capital expenses at the facility.
BE IT RESOLVED that the Council of the City of Roanoke concurs in the
recommendation of the Hotel Roanoke Conference Center Commission to approve the
annual operating budget and the proposed revenues and projected administrative
expenditures of the Commission and the Operating Budget and Business Plan for the
Conference Center for Fiscal Year 2022-2023 as requested in the letter to this Council
dated June 6, 2022.
ATTEST:
City Clerk.
O~
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: June 06, 2022
Subject: Hotel Roanoke & Conference Center Commission Budgets
Background:
The Hotel Roanoke Conference Center Commission (the "Commission") was established
by Resolutions adopted by Virginia Polytechnic Institute & State University ("the
University"), on November 18, 1991 , and by the City Council of the City of Roanoke,
Virginia ("the City") on April 14, 1992, pursuant to Chapter 440 of the 1991 Acts of
Assembly of the Commonwealth of Virginia, adopted March 20, 1991 , and
subsequently amended (the "Enabling Legislation").
The Commission was formed for the purpose of establishing and operating a publicly
owned conference center (the "Conference Center") in the City of Roanoke, Virginia,
adjacent to a renovated Hotel Roanoke (the "Hotel"), operated by the Hotel Roanoke,
LLC, all as provided in the Enabling Legislation;
Considerations:
The Commission, has reviewed two components of a consolidated budget plan for
fiscal year 2022-2023: (1) an Operating Budget covering proposed revenues
(appropriations by the University and the City) and projected administrative
expenditures of the Commission as a public body prepared by its Executive Director
and attached as Exhibit A, and (2) an Operating Budget and Business Plan for the
Conference Center covering projected operating and capital expenses at the facility
prepared by the facility's operator, the Benchmark Management Company, LLC
("Benchmark"), pursuant to Benchmark's Amended and Restated Management
Agreement with the Commission, and attached as Exhibit B; and the Commission finds
these two interrelated components of the annual budgeting process of the Commission
and Conference Center fiscally sound and prudent under the Enabling Legislation.
Recommended Action:
Adopt the Operating Budget of the Commission for fiscal year 2022-2023 as shown on
the exhibits a c the Resolution.
---- ---- -- ------------
Robert S. Cowell,Jr.
City Manager
Distribution: Council Appointed Officers
Brent Robertson, Assistant City Manager for Community Development
Amelia Merchant, Director of Finance
Current
Fund Dept Unit Obj Object Description Budgeted Amt
10 320 9500 1002 REGULAR EMPLOYEE SALARIES 50,265.00
10 320 19500 11004 TEMPORARY EMPLOYEE WAGES 0.00
10 320 9500 1105 ICITY RETIREMENT 8,093.00
10 320 9500 1117 1401H HEALTH SAVINGS MATCH 532.00
10 320 9500 1119 OPEB EXPENSE 0.00
10 320 9500 1120 FICA 3,845.00
10 320 9500 1125 MEDICAL INSURANCE 0.00
10 320 9500 1126 DENTAL INSURANCE 0.00
10 320 9500 1130 LIFE INSURANCE 669.00
10 320 9500 1131 DISABILITY INSURANCE 141.00
10 320 9500 1180 HEALTH INSURANCE PREMIUM PPO-ER 0.00
10 320 9500 1182 HSA-ER 0.00
10 320 9500 1183 HEALTH INSURANCE PREMIUM HRA-ER 0.00
10 320 9500 1184 HRA-ER 0.00
10 320 9500 1185 HEALTH INSURANCE PREMIUM HSA-ER 0.00
10 320 9500 2010 FEES FOR PROFESSIONAL SERVICES 79,839.00
10 320 9500 2030 ADMINISTRATIVE SUPPLIES 4,507.00
10 320 9500 2035 EXPENDABLE EQUIPMENT(<$5000) 1,200.00
10 320 9500 2044 TRAINING AND DEVELOPMENT 8,609.00
10 320 9500 2057 BANK CHARGES 2,300.00
10 320 9500 2118 P-CARD EXPENSE 0.00
10 320 9501 9100 DEPRECIATION EXPENSE-STRUCTURES 0.00
160,000.00
Total Budget Unit.9600 should be 160,000.00
EXHIBIT Al
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The Hotel Roanoke & Conference Center °;,,j" �u
2023 Annual Business Plan
e�
e
.jr:
Definite Group Room pace u
Group Roam Revenue
8000
7000
6000
5000
4000
3000
2000
1000
0
1000
QTR 1 QTR 2 qFR 3 QTR 4
■2020,121 6520 7117 4539 2477
■2022/23 6782 3917 3334 2261
•Percentage+/ 4°b 45Y -27% 9!a
Pace report as 2/28
Group Room Nights
2020/21 2022/23 Percentage +/-
QTR 1 6520 6782 4%
QTR 2 7117 3917 -45%
QTR 3 4539 3334 -27%
QTR 4 2477 2261 -9%
Total 20653 16294 -21%
Package rates
Meeting
Package Per conferee • -
FULL DAY
2021 Day Meeting Package VT $89.95
2022 Day Meeting Package
202 day Meeting Package
2024 aay Meeting Package
2025 day Meeting Package
2026 Qay Meeting Package $116.90
2027 Qay Meeting Package
Parking Rates X°
• Valet Daily: $15
• Valet Restaurant: $10
• Valet Overnight: $21
• Self 0 - 30 minutes: Free
• Self 30 minutes - 2 hours: $5
• Self All Day: $10
• Self Overnight: $15
• Self Overnight Group: $12 ("discount" rate Sales can use to entice clients &
group business)
• Dogwood Club members continue to receive free valet parking during a dinner
visit to Regency Room
lk�a
Meeting Room Rental rates schedule
MMwtirou IRoor-ns Up to JS Win P5f Over 8 brs P5F
t*471(740 41 r'oUrrt
WCs ' , _
5001 07T
Rc .rA4A $ 100 CDi $
f-01 C) 2JM
kl '�:fs°IJU
Cis '6715{7 0.27
1Zo'Qk" C $500 0.17 5750 0.2 G
r,OatI,ki*.ra CT 5'SDU 0.113 5750 0-24
r�arJnobc o F $ +CNO 0.3Q $3tf17 0 4'�
r�u:?flC'lkC'a f3 " }II tf +J7
NGCi"1-4jkca N 4r'"§XA iJ cdl 'S3UQ 0 41
C:rytal f3rlilrracrr* 3.1 n 2!t `.25() C)4J
'ryyttrl A b?u) i3 2_0 S37'S 0 44
r.ryvltatl U t&;2 50 0.28 'S37r} 03.42
Cryiwtat 4.' S:2+50 0.2 5375 0.4rt
Crygial F 5400 023 $1F.100 C 3,>
MIN twUpur itul^t 82SO C3. ! $3jrt U.41
£lra."::k MC+a ra gr:itr"� S;,,13] Cf.'T C1 .`xt. fA.X3 Ch V4
td-..a,k f>t 11 t l7lf,] C t.1+i �1 tyt,] U 2 1
Cluck +['6 z too 0.110 S1 50 0.2"r
k'trr.J�;t. p�:1CM.1f'�1.:.1.19 110 t i:T.: t 51 MC 0,32
I tnkcr Mountoin $'100 0.2-1 $150 0.32
Hcri'it IVH ,tltriri $100 [].?17 5150 0 3fA
Waw r►..rarllai.+ 1 —4-o— FF4"M 9* G00 0 Ai k, ?-&tj L I
hJlr.rrtrtat� $%XS t7 2:3 Y4 O 0 3S
JcrtrrJrnori Lj600r0wur orn 5340 O_ff2 S4UO 0.76
111m 5on-ITyle9r 5:200 t9 :1.2 8300 0
raytor 5200 0-"3:2 5:3.410 078
MadMon 5200 0.52 S 1 fi0 ().;551
:relriti,r+^uv ar ltl. l. +r'.{jCx S;,,q 1 6071 $'.ite!S 0 10
;�hr+r►nnrlcsarh f#+�Ilrrxarn iFt6(]Cl 4t.�?A $1.U�tDC� ll:il?
SiK rltumOriarf.R 1;2',5Ci 4}.21, $160 4.30
:hwnaerartnwo-. t-1 1-t6 u U.?:
Audio Visual rates
VIRTUAL/HVUM A LA CARTE ADD-ON PSE-KST B-HOUR PRODUCTION
2 X HD Camera with Tripod—PTZ
TriCaster with Control Surface
2 X Virtual Meeting Ready Laptop
2X PowerPoint Remote
12 Channel Mixer
2 X Computer Audio Patch
4 X Wireless Podium J Handheld? Lawalier Microphone
TOTAL
$1,800
OPTIONAL ADD-ONS
HD Tracking C amera with Tripod—PTZ $300.00
Wireless Tabletop Mie Unit with 20'°gooseneck(mic require one AP per room) $95.00
BUCK!PM f MNROE f WILSON VIRTUAL/HYBRID A LA CARTE PACKAGE
LCD Projector(6,.000 lumens)
10"5creen
2 x HD PTZ cameras
2 X Ceiling Array Microphones
Wireless Podium 1 Handheld I Laaalier Microphone
TOTAL
$600.00
OPTIONAL ADD-ONS
HD Tradcing Camera with Tripod—PTZ $300.00
Wireless Tabletop Mic Unit with 20'gooseneck(mic require one AP per room) $95.00
EW
Adobe Acrobat
Full price list attached Document
Business Plan fiscal 2023, revenue +34.5% over to current, -15% to 2019 f n
2023 Budget 2022 Forecast Variance 2021 Actuals Variance 2019 Actuals Variance
AIAT :'REV AMT %REV AMT AMT %REV AMT AMT %REV AMT
Uperateng licvenue
I iarrrI Ku l0'111..tic'n lr°:1 a'd1:1 VT l 111..42',1 1;4.Pi'r' Ne' 6:jkl_114 lV4.1144 1'IS -e''c'1.111:1
C"n 'I"I't n:e S,l Vi, 2.?46.9?r 7r g 1.66,9,172 55 3 577.553 '176.636 47.8 1,870,289 2,797.654 59 0 950.729
G., u.Far hr,y 650,105 16.01 .184,528 16.0 165,577 288,379 36.6 361,726 539,766 11.4 110,339
1-.•liccellanooua Income 463,200 R4 341,735 11.3 121,465 57,384 7.3 405,816 482,625 10.2 19,425
1 otal Uporatlnq Hovenuo 4.063,156 IUU.0 3.U18.138 IUU-U 1,044,018 /81,191 IUU-U 3,275.965 4,/44,08}1 IUU.0 680.933
Departmental Expon3o3
Food&boti,orago 54b.738 84,9 b_,I.b8U IUU.b b9.148 I_1b.0 Ib 193.0 411.713 r84.b!&b 84.9 187:967
:n rlhnrr��r:n!..:nrvrr.c- I,II II:{LI-C! :II;fl I f11a 111 411:1 lll-:.!;Ile :15;1')::1 III
!l""I I: 41C2.11 11146.44Y :.17 4 -.:'313.554
')11,4r r 4711 ?301.1'17 4114 72.26,0 1';2.041 53 no 10.C24 2r,7.n71 411 5 44.:194
Total flrtra�tu�rrdal F tt irnsrx 1.717,087 42 3 1.438,758 477 278,329 6'30.4r.7 88 1 1,088,898 ?_n97_?n4 44 7 -380,117
Undistributed Oporatinq Exponsos
Adminictratwo a Laonoral 443.U+r.i IU.B .38b.�182 1'.8 bb.U91 4110 12U.336 4.:i2.b8S J.1 -10,484
InFrlrmM,,n.rrnli rlrrnmmunlr.nhni *.::uarm- '11.%';'l :' 6,1 �4ti 'r'4 1q.44; ti<.!J!l H Il
�nlr-.t N Mnr nn4'Irn 1!1 n 7111 ln^ ;.'4 2 7411.17 47n..n5 nn n '12 5 nss nn't 457 1f.'1 9na
Fiul,rril;it Iirrnliurn 3F5,67h 3n 3n4.350 Int 61,326 76,13,405 ?Rn 82.221 `R..k14 77 -138
Utilities 269,069 6.6 249,241 8.3 19,848 209,626 26.6 59,463 223,786 4.7 45,303
Total Undistributed Exponsoo 1,973,419 48-6 1,742,481 57-7 230,938 1,357.294 172.4 616,125 1,884,338 39.7 89,081
Iirus3 nl:,rrnling r�rofil '17?,G.O 92 -1B?_ln1 d 534,751 -1.700,.60 -1!;2 1,573,210 7C2.547 7F 1 -389,097
Mnnnpr-Meml,I rca 1nU.00f1 2 h 95.03? :1.2 4..160 50-1100 I; 4 50_000 1110.111111 2.7 O
Non Oporatinq Incomo& Expon3os
Hent 141.'40 3.b b4.61-1 1.8 bb.b-lb 4.(74 U.b 136A66 Is1.yb8 2.8 9.272
I'rnpr.rly�nnri Iahhnr lnsn- hll LI II 6.1.1 (111 Ij hll II II LI II II I.I 511
DII r I u:ni nnl <L rrr., .ti n
In n '?Fin -111 27'_1 256,1 -71f'.nm '1n 4 716,3511 n n n n
Ir,,,it r n w ?5 nnn In R 24.522 C1.8 478 2R.7n7 9 d -1,707 17.413 n 4 7.587
Omer 4,000 0.1 2,733 0.1 1,267 25,250 3.2 -21,250 10,370 0.2 -6,370
Total Non Oporatinq Incomo& Exponsoo 170,290 4-2 191,341 6-3 361,631 659.577 83-8 829,867 159,751 3.4 10,539
1l mnrn9;Ilolnre Intrrr.M. I nxr.n_Dr-prrornhom nni 102.360 2-9) 611.597 22 160.952 590.911:1 (S1 693-343 h1112./."111; 111 G 400-436
1=F&1 11GaGfve. 156..0110 Illi 0 11-0 155.000 39-:159 h 11 115.641 2:17.212 511 92.212
Not Income 52,640 1-3 66,592 2-2 13,952 630,342 80-1 577,702 265_584 5.6 -318,224
Capital Expenditures 2023 — 5% FF&E reserve value $153K
Conference Center Capital Plan
2023
Employee entrance security doors-Shared - $12K total (50/50 split) $6,000
Teammate Locker Room wall tiles&floor(67%/33%)35k-Total $11,550
NC Entry storefront replacement doors&windows(to include hardware) $200,000
Acoustical ceiling Replacement(Phase 1 of 3) $85,000
Upgrade CCN systems $3,300
Condenser&Boiler Pump Rewind/Replacements(67%-33%) 15k Total $4,950
Battery Back-up's(UPS)&associated batteries(67%/33%)4K total $1,320
Replace Dry Storage walk in refrigerator/freezers- $100K total (68% Hotel,32%CC) $32,000
Christmas decorations $15,000
Maywood 66" rounds(to replace 75 rounds) $35,000
Maywood original series rectangular tables $6,000
Maywood round cart(model MTTRUCK)- 6 @ $415 each $2,500
PC replacement-Shared- $20K total (67% Hotel, 33% CC) $6,600
Chiavari chair carts - 2@ $300 each $600
Gold anodized bell stanchions $7,241
Conveyor toasts(2)- $2,500 total(68% Hotel,32%CC) $800
Maywood 6'carts - 6 @ $330 each $2,000
Contingency for emergency repairs/replacement $50,000
Podium Replacements Phase-1 $30,000
Total Funding Needed $499,861
Capital Expenditures 2024
S,
2024
Contingency for emergency repairsireplacement $50,000
Acoustical ceiling Replacement (Phase 2 of 3) $50,000
Upgrade CCTV systems $3,300
Air Handler Units on Kitchen Roof 1 of 3 (68%/32%) $58k-Total $18,560
MUA on Kitchen Roof 4 of 4 *the other 3 have been replaced (68%/32%) $35k-Total $11,200
Podium Replacements Phase-2 $15,000
Replace the entire Service Hallway flooring(67%-33%) 50k-Total $16,500
Replace 2 reach ins(coolers) - $12K total (68% Hotel, 32% CC) $3,840
Laundry Room Lighting and ceiling(90%-10%) 25K-Total $2,500
Replace mixing valve (Main) (67%/33%) 8k-Total $2,640
Total Funding Needed $173,544
Capital Expenditures 2025a.T
y
2025
Contingency for emergency repairs/replacement $50,000
Acoustical ceiling Replacement (Phase 3 of 3) $50,000
Upgrade CCTV systems $3,300
Replace Chiller#1 (67%-33%) 600k-Total $198,000
Air Handler Units on Kitchen Roof 2 of 3 (68%/32%) $58k-Total $39,440
Parking lot lighting converted to LED - Shared project - $80K total (50/50 split) $40,000
Replace 2 reach ins - Shared - $12K total (68% Hotel, 32% CC) $3,840
Replace service corridor floor (upper and lower lever) - last replaced in 2010 $75,000
Electric Power Jack (67%-33%) $6,500.00-Total $2,145
Total Funding Needed $461,725
0,
Capital Expenditures 2026
2026
Contingency for emergency repairs./replacement $50,000
Upgrade CCN systems $3,300
Glass Washing Machine in Banquet Service area (incl breakdown counter space) $35,000
Replace Chiller#2 (67%-33%) 600k-Total $198,000
Air Handler Units on Kitchen Roof 3 of 3(68%/32%) $58k-Total $39,440
Purified Water Stations (elimination of single use plastic mandate) $60,000
4 Delfield CAB2-1200ET. Even temp mobile enclosed 2 stack heated dish disp. (68%/32%) $5,[ $1,600
3 Plate Warmers Banquet Plateup (68%/32%) $3,500 total $1,120
Spring Cook and Hold Induction Units (7)(68%/32%) $9,000 total $2,880
Spring Integra Dual Heat Warming System (5) (68%/32%) $6,500 total $2,080
Mobile Induction Cooking Station, Double Range 260OW (68%/32%) $10,000 total $3,200
SpringVolt 100OW Portable Battery(68%/32%) $1,800 total $576
Lakeside 998 Stainless Steel Mobile Glass Rack Dispenser(68%/32%) $2,300 total $736
Total Funding Needed $397,932
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of June 2022.
No. 42369-060622.
AN ORDINANCE to appropriate funding from the Economic Development
Authority of the City of Roanoke and Evans Spring Property Owners, for the Evans
Spring Master Planning Project, amending and reordaining certain sections of the 2021-
2022 Capital Projects Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections
of the 2021-2022 Capital Projects Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Approp from General Revenue 08-610-9072-9003 $ 75,000
Approp from Third Party 08-610-9072-9004 150,000
Contingency 08-530-9575-9220 (75,000)
Revenues
Evans Spring Master Plan EDA 08-610-9072-9850 75,000
Evans Spring Master Plan Third Party 08-610-9072-9851 75,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: June 6, 2022
Subject: Acceptance of funds for the Evans Spring Master Planning
Project
Background:
The Department of Planning, Building, and Development led the development of
the Evans Spring Area Plan with an intensive community engagement process
spanning two years. The plan, adopted by City Council April 2013, establishes a
general framework for development of the last significant assembly of
undeveloped land remaining in the City.
City administration and planning staff use the plan to communicate the quality
and character of development expected for this key opportunity, with specific
focus on the relationship a new development would have with the adjacent
neighborhoods. The plan advises that a detailed plan is essential prior to
moving forward with rezoning and development.
A rezoning application filed in 2020 was withdrawn before any public hearings
were held. One of the principal property owners then approached City
administration and planning staff to identify options to move forward with
some form of development. From those discussions came the idea to form a
partnership to develop a detailed master plan.
Considerations:
In discussing how to make progress toward responsible development, the
owners and City administration agreed that a detailed plan must be developed.
In addition to using the Evans Spring Area Plan as a foundation, a detailed plan
must include a robust community engagement process. The consulting services
will have a considerable expense with no assurance of a successful rezoning.
The proposed funding strategy involves three partner entities—the group of
owners, the City, and the Economic Development Authority—each providing up
to $75,000 for a consultant to develop the master plan and facilitate the
community engagement process. The terms and scope have been embodied in
an agreement executed by those involved in the partnership.
The agreement has been executed by the Economic Development Authority and
the property owners. If City Council approves acceptance of the funds, the City
Manager will execute the agreement so the City can receive the funds from the
partners and then procure the consulting services.
Recommended Action:
Adopt the attached budget ordinance to accept $75,000 from the Economic
Development Authority and to accept $75,000 from the group of property
owners for development of a master plan for the development of the Evans
Spring Area.
Robert S. Cowell, .Jr.
City Manager
Distribution: Council Appointed Officers
W. Brent Robertson, Assistant City Manager for Community Development
Marc B. Nelson, Director of Economic Development
Amelia C. Merchant, Director of Finance
Laura M. Carini, Senior Assistant City Attorney
2
(YV IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of June 2022.
No. 42370-060622.
AN ORDINANCE to appropriate funding from the Parking Fund Retained
Earnings to the preventative maintenance at Elmwood, Center in the Square and Tower
garages, security and the Tower Garage Elevator Modernization Project, amending and
reordaining certain sections of the 2021-2022 Parking Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2021-2022 Parking Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue 07-540-8279-9003 $ 400,000
Appropriated from General Revenue 07-540-8084-9003 270,000
Fund Balance
Retained Earnings - Available 07-3348 (670,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST: ��,C.t.f�C.di �/• �� -
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: June 6, 2022
Subject: Parking Fund Appropriation of Retained Earnings for Capital Projects
Background:
The Parking Fund operates the City's on street and off street parking systems
consisting of seven (7) garages and (4) surface parking lots. The Fund is the repository
for the financial activities related to the daily operation, maintenance and capital
maintenance improvements to the parking system.
Considerations:
The Parking Fund contracted a structural maintenance firm, THP, to identify capital
improvement projects for the seven (7) garages across five (5) years. In this year of the
current contract, THP has recommended specific structural repairs and preventative
maintenance at three (3) garages. The recommended garages include the Tower
Garage, the Center In The Square Garage and the Elmwood Park Garage. The THP
projects total $400,000 and are detailed in Attachment A to this report.
There are additional capital projects totaling $270,000 detailed in Exhibit A to this
report.
Currently there is $1 ,294,000 of retained earnings available for appropriation in the
Parking Fund for these purposes. Council action is required to appropriate funding in
the amount of $670,000 for these capital maintenance projects.
Recommended Action:
Adopt the accompanying budget ordinance to appropriate funds in the amount of
$670,000 from Parking Fund Retained Earnings for these projects identified in
Attachment A to this letter.
---- ------- -------------
Robe oweII.jr.
City Manager
Distribution: Council Appointed Officers
Brent Robertson, Assistant City Manager for Community Development
Amelia Merchant, Director of Finance
Attachment A
Capital Maintenance Projects for FY2023 Parking Fund
Capital Project •
unt
For FY23, the Structural & $400,000
Preventative Repairs will consist of
the following:
Elmwood Garage: Crack sealing,
Corrosion Inhibitor Applied to
Reinforced Concrete Decks at 2
Levels, and Removal of Metal
Decking from Top Level.
Center in the Square: Brick facade
Repair and Corrosion Inhibitor
Applied to Reinforced Concrete
Decks at 2 Levels
Tower Garage: Replacing of Stair
Trends and Replacement of Internal
Drainage Pipes.
Tower Garage: Elevator
Modernization Project $270,000
Total for FY23 $670,000
2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of June 2022.
No. 42371-060622.
A RESOLUTION authorizing the City Manager or his designee to enter into a letter
agreement regarding mutual aid assistance between the Roanoke Police Department and the
Roanoke County Sheriff's Office.
BE IT RESOLVED that the City Manager, or his designee, is authorized to execute, on
behalf of the City of Roanoke, in a form approved by the City Attorney a Mutual Aid Agreement
with the Roanoke County Sheriff s Office and the Roanoke City Police Department, in a form
substantially similar to the Agreement attached to the City Council Agenda Report dated June 6,
2022.
ATTEST:
Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: June 6, 2022
Subject: Letter agreement regarding mutual assistance between the
Roanoke Police Department and the Roanoke County Sheriff's
Office.
Background:
Virginia Code § 15.2-1300.1 authorizes localities and Sheriff's offices to enter
into mutual aid agreements by ordinance or by resolution. Therefore, in order
for the Roanoke Police Department to be able to request assistance from the
Roanoke County Sheriff's Office in the case of local emergencies, or in the case
events such as the Ironman, the attached agreement is necessary.
Considerations:
In order for the Roanoke Police Department to have the ability to request
assistance from the Roanoke County Sheriff's Office, the attached agreement is
necessary.
Recommended Action:
Adopt the accompanying resolution authorizing the City Manager to enter into
an agreement with the Roanoke County Sheriff's Office, in substantial
conformity with the agreement included with this Council Agenda Report,
approved as to form by the City Attorney.
RobertTCow �l.
City Manager
Distribution: Council Appointed Officers
Clarence G. Grier, Deputy City Manager for Operations
Samuel Roman, Jr., Chief of Police
LETTER OF UNDERSTANDING
(Roanoke Police Department & Roanoke County Sheriff's Office)
This Letter of Understanding is established on this date between the Roanoke Police
Department, hereinafter referred to as RPD, and the Roanoke County Sheriff's Office,
hereinafter referred to as RCSO, to wit:
WHEREAS, both agencies are local elements of the criminal justice system of the
Commonwealth of Virginia, authorized and duly established. The establishment,organization
and authority of RPD are set forth by the Code of Virginia and the Code of the City of
Roanoke. The office and function of RCSO are established by the Virginia Constitution and
the Code of Virginia;
WHEREAS, both agencies participate in national accreditation programs, which
require maintaining strict performance standards in order to provide the best possible service
to the citizens of the Roanoke Valley. RPD maintains accredited status through the
Commission on Accreditation for Law Enforcement Agencies (CALEA). RCSO maintains
accredited status through the American Correctional Association(ACA) and the Virginia Law
Enforcement Professional Standards Commission (VLEPSC);
WHEREAS, both agencies have faithfully served the citizens of the City of Roanoke
and the County of Roanoke respectively with regards to the needs of public safety and the
fulfillment of all tasks pertinent to the administration of justice;
1. Be it recognized and accepted and understood, for the good of the citizens of
the City of Roanoke and Roanoke County: In the event of civil unrest, disorder,massive labor
strike or other unusual occurrence, to include natural or man-made disasters, or large scale
sporting events requiring significant additional manpower requirements, members of the
Sheriff's Office, upon request of the Chief of RPD or his/her designee and subject to approval
of Sheriff or his designee, will be made available to respond to assist RPD in any appropriate
capacity. Assistance to be provided by Sheriff under this Agreement is subject to availability
of resources.
2. This agreement shall be reviewed on an annual basis following initial
promulgation of said agreement. Annual review of this agreement will be conducted by the
executive officers of RPD and RCSO or their designees.
3. RPD will reimburse RCSO for any direct costs reasonably incurred in the provision
of support services associated with this Agreement.
4. The content of this agreement is subject to revision for just cause or necessity
based upon the agreement of all parties concerned.
Executed this day of , 2022,by the following officials:
Joseph E. Orange Samuel Roman, Jr.
Roanoke County Sheriff City of Roanoke Chief of Police
BOARD OF SUPERVISORS OF ROANOKE CITY COUNCIL
ROANOKE COUNTY, VIRGINIA ROANOKE, VIRGINIA
By By
Richard L. Caywood, P.E. Robert S. Cowell, Jr.
County Administrator City Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of June 2022.
No. 42372-060622.
AN ORDINANCE authorizing the City to participate in firearm buyback programs with
The Roanoke Monthly Meeting of the Religious Society of Friends, Inc. and to have the police
department receive and destroy such surrendered firearms in accordance with Section 15.2-915.5
of the Code of Virginia(1950) as amended.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Consistent with Section 15.2-915.5 of the Code of Virginia (1950) as amended,
the City is hereby authorized to participate in a firearm buyback program with The Roanoke
Monthly Meeting of the Religious Society of Friends, Inc. scheduled for Saturday, June 25,
2022, and any future firearm buyback programs with The Roanoke Monthly Meeting of the
Religious Society of Friends, Inc..
2. The City Manager or his designee is further authorized to enter into
memorandums of understanding with The Roanoke Monthly Meeting of the Religious Society of
Friends, Inc., regarding firearm buyback programs, in a form approved by the City Attorney, to
have the police department receive and destroy such surrendered firearms.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY David L. Collins
464 MUNICIPAL BUILDING Laura M.Carini
215 CHURCH AVENUE,SW Douglas P.Barber, Jr.
ROANOKE,VIRGINIA 24011-1595 Kelsey M.Durkin
Jennifer L. Crook
Timothy R. Spencer TELEPHONE 540-853 2431 Assistant City Attorneys
City Attorney FAX 540-853-1221
EMAIL: cityatty@roanokeva.gov
June 6, 2022
The Honorable Mayor and
Members of City Council
Re: Gun Violence Prevention & Intervention Mini -Grant Recipient: Groceries Not Guns, A Gun
Buyback Event
Dear Mayor Lea and Members of Council:
The Roanoke Monthly Meeting of the Religious Society Of Friends, INC. ("FRIENDS") is a non-profit
organization, qualified under Section 501(c)(3) of the United States Internal Revenue Code, and has applied
for and been granted a Gun Violence Prevention & Intervention Mini-Grant in order to conduct a Groceries
Not Guns, A Gun Buyback Event, to occur on June 25, 2022, 10:00 am—3:00 pm, at 1427 Melrose Ave NW,
Roanoke, Virginia .
The Roanoke City Police Department ('RPD") has agreed to receive and dispose of firearms, pursuant to
Virginia Code § 15.2-915.5, with sufficient information from the person surrendering the firearm, and then to
run the firearm through the Virginia State Police Criminal Firearms Clearinghouse system to ensure the
firearm is not part of an active criminal investigation and if the firearm is not part of an active criminal
investigation, to destroy the said firearm.
FRIENDS and RPD have agreed to a Memorandum of Understanding defining the responsibilities of each
party regarding the receipt, transfer, and processing of firearms during the upcoming Groceries Not Guns, A
Gun Buyback Event,which is attached hereto.
Virginia Code § 15.2-915.5 requires an Ordinance to be adopted authorizing the participation of the locality in
any program in which individuals are given a thing of value provided by another individual or other entity in
exchange for surrendering a firearm to the locality.
I recommend that City Council adopt the attached Ordinance authorizing the City to participate in a firearm
buyback program with FRIENDS and to have RPD receive and destroy such surrendered firearms in
accordance with Section 15.2-915.5 of the Code of Virginia(1950) as amended.
Sincerely,
of . Spencer
it,Attorney
Robert S. Cowell, Jr., City Manager
Clarence Grier, Deputy City Manager
William Brent Robertson, Assistant City Manager for Community Development
Samuel Roman Jr., Chief of Police
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
- 215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: derkCroanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOV,CMC Deputy City Clerk
Citv Clerk
June 7, 2022
Marc Nelson
Director of Economic Development
Roanoke, Virginia
Dear Mr. Nelson:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 6, 2022, you were reappointed as a member of the Virginia's First Regional Industrial Facilities
Authority for a four-year term of office, commencing July 1, 2022 and ending
June 30, 2026.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of
Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke
I�
to have the oath administered. It is located on the third floor of the Roanoke City Courts
I Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on
file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of
Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended, I am enclosing copy of the Virginia
Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to continue to serve the City of Roanoke as a member of the Virginia's First Regional
Industrial Facilities Authority.
Sincerely,
I' F. McCoy, CMC V
Cecelia y,
City Clerk
Enclosures
PC: Christy Straight, Director of Environmental Resources, Virginia's First Regional Industrial
Facilities Authority, 6580 Valley Center Drive, Suite 124, Radford, Virginia 24141
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of June 2022, MARC NELSON, was reappointed as a member
of the Virginia's First Regional Industrial Facilities Authority for a four-year term of office,
commencing July 1, 2022 and ending June 30, 2026.
Given under my hand and the Seal of the City of Roanoke this seventh day of
June 2022.
City Clerk
�. ° CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
4 Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerkC.roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CHIC Deputy City Clerk
City Clerk
June 7, 2022
Beth Quinn
1909 Carter Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Quinn:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 6, 2022, you were appointed as a member of the Virginia Western Community College Local
Advisory Board to replace Joshua Johnson for a four-year term of office commencing July 1, 2022
and ending June 30, 2026.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
j Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Virginia Western Community College
Local Advisory Board.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Amy Balzer, Board Liaison, Virginia Western Community College Local Advisory Board,
with application
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of June 2022, BETH QUINN, was appointed as a member of
the Virginia Western Community College Local Advisory Board to replace Joshua
Johnson for a four-year term of office commencing July 1, 2022 and ending
June 30, 2026.
Given under my hand and the Seal of the City of Roanoke this seventh day of
June 2022.
ortl.�-�a- o
City Clerk
O�fi
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
June 7, 2022
Julie Payne
CSA Coordinator
Roanoke, Virginia
Dear Ms. Payne:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 6, 2022, you were appointed as an (Alternate) member of the Roanoke Valley Juvenile
Detention Center Commission to replace James O'Hare (Alternate) for a four-year term of office
commencing July 1, 2022 and ending June 30, 2026.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation
i
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Roanoke Valley Juvenile Detention
Center Commission.
Sincerely,
/L
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Bryan Henry, Superintendent, Roanoke Valley Juvenile Detention Center Commission,
with application, 498 Coyner Springs Road, Roanoke, Virginia 24012
i
i
f
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of June 2022, JULIE PAYNE, was appointed as an (Alternate)
member of the Roanoke Valley Juvenile Detention Center Commission to replace
James O'Hare for a four-year term of office commencing July 1, 2022 and ending
June 30, 2026.
Given under my hand and the Seal of the City of Roanoke this seventh day of
June 2022.
City Clerk
CITY OF
ROANOKE
OFFICE OF THE CITY CLERK
a " 215 Church Avenue,S.W.,Room 456
v��, Roanoke,Virginia 24011-1536
IIS"' Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
June 7, 2022
Cyndi Jones
P. O. Box 11811
Roanoke, Virginia 24022
Dear Ms. Jones:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 6, 2022, you were appointed as a member of the Roanoke Public Library Board to replace
Benjamin Bazak for a three-year term of office commencing July 1, 2022 and ending
June 30, 2025.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Roanoke Public Library Board.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Sheila Umberger, Director of Libraries, Roanoke Public Library Board, with application
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To-wit:
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of June 2022, CYNDI JONES, was appointed as a member of
the Roanoke Public Library Board to replace Benjamin Bazak for a three-year term of
office commencing July 1, 2022 and ending June 30, 2025.
Given under my hand and the Seal of the City of Roanoke this seventh day of
June 2022.
City Clerk 0
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
June 7, 2022
Lori Baker-Lloyd
821 Day Avenue, S.W.
Roanoke, Virginia 24016
Dear Ms. Baker- Lloyd:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 6, 2022, you were reappointed as a member of the Personnel and Employment Practices
Commission for a three-year term of office, commencing July 1, 2022 and ending June 30, 2025.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of
Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke
to have the oath administered. It is located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S.W. The Clerk of the Circuit Court office will keep a copy on
file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of
Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended, I am enclosing copy of the Virginia
Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to continue to serve the City of Roanoke as a member of the Personnel and Employment
Practices Commission.
Sincerely,
� 1
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Angelia Vernon, Director of Human Resources, Personnel and Employment Practices
Commission
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of June 2022, LORI BAKER - LLOYD, was reappointed as a
member of the Personnel and Employment Practices Commission for a three-year term
of office, commencing July 1, 2022 and ending June 30, 2025.
Given under my hand and the Seal of the City of Roanoke this seventh day of
June 2022.
City Clerk
i
i
CITY OF
ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
1+11 ' Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY CMC
E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC
City Clerk Depute,City Clerk
June 7, 2022
James Davis
3804 Brandon Avenue
Roanoke, Virginia 24018
Dear Mr. Davis:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 6, 2022, you were appointed as a member of the Mill Mountain Advisory Board to replace
David Perry for a three-year term of office commencing July 1, 2022 and ending June 30, 2025.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W. The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Mill Mountain Advisory Board.
Sincerely,
5,ua J-:
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Nicole Ashby, Business Coordinator, Mill Mountain Advisory Board, with application
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To-wit:
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of June 2022, JAMES DAVIS, was appointed as a member of
the Mill Mountain Advisory Board to replace David Perry for a three-year term of office
commencing July 1, 2022 and ending June 30, 2025.
Given under my hand and the Seal of the City of Roanoke this seventh day of
June 2022.
City Clerk
c � CITY OF ROANOKE
OFFICE OF THE CITY CLERK
- 215 Church Avenue,S.W.,Room 456
'ry ' Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerkearoanokeva.gov CECELIA T.WEBB,CMC
CEC MCCOY,CMC Deputy City Clerk
City ty Clerk
June 7, 2022
Dr. Eric Anderson
4074 Trail Drive
Roanoke, Virginia 24012
Dear Dr. Anderson:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 6, 2022, you were appointed as a member of the Gun Violence Prevention Commission to
fill the unexpired term of office of Angela Williams ending March 31, 2025.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Gun Violence Prevention
Commission.
[ Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Angie O'Brien, Chief Strategy Officer, Gun Violence Prevention Commission, with
application
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of June 2022, ERIC ANDERSON, was appointed as a member
of the Gun Violence Prevention Commission to fill the unexpired term of office of
Angela Williams ending March 31, 2025.
Given under my hand and the Seal of the City of Roanoke this seventh day of
June 2022.
GP.�.t-Qct
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: derkCroanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
June 17, 2022
Captain Adam Puckett
348 Campbell Avenue
Roanoke, Virginia 24016
Dear Captain Puckett:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2022,
you were appointed as a member of the Regional Virginia Alcohol Safety Action Program Policy Board
to fill the unexpired term of office of Deputy Chief Eric Charles ending June 30, 2023, to correct a
scrivener's error from a previous letter of appointment dated June 7, 2022.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of
Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke
to have the oath administered. It is located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on
file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of
Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended, I am enclosing copy of the Virginia
Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express.appreciation for your
willingness to serve the City of Roanoke as a member of the Regional Virginia Alcohol Safety Action
Program Policy Board.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Krystal Hullette, Director of Court and Community Services, Regional Virginia Alcohol Safety
Action Program Policy Board,with application;
1717 Peters Creek Road, N.W., Roanoke, Virginia 24017
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of June 2022, ADAM PUCKETT, was appointed as a member
of the Regional Virginia Alcohol Safety Action Program Policy Board to fill the unexpired
term of office of Deputy Chief Eric Charles ending June 30, 2023.
Given under my hand and the Seal of the City of Roanoke this seventh day of
June 2022.
4L4
City Clerk
� i CITY OF ROANOKE
v �
OFFICE OF THE CITY CLERK
t. 215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC
City Clerk Deputy City Clerk
June 7, 2022
Captain Adam Puckett
348 Campbell Avenue
Roanoke, Virginia 24016
Dear Captain Puckett:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 6, 2022, you were appointed as a member of the Court Community Corrections
Program Regional Community Criminal Justice Board to replace Deputy Chief Eric Charles for a
three-year term of office commencing July 1, 2022 and ending June 30, 2025.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of
Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke
to have the oath administered. It is located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on
file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of
Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended, I am enclosing copy of the Virginia
Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Court Community Corrections Program
Regional Community Criminal Justice Board.
Sincerely,
63 � M07
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Krystal Hullette, Director of Court and Community Services, Court Community Corrections
Program Regional Community Criminal Justice Board, with application;
1717 Peters Creek Road, N. W., Roanoke, Virginia 24017
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To-wit:
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of June 2022, ADAM PUCKETT, was appointed as a member
of the Court Community Corrections Program Regional Community Criminal Justice
Board to replace Deputy Chief Eric Charles for a three-year term of office commencing
July 1, 2022 and ending June 30, 2025.
Given under my hand and the Seal of the City of Roanoke this seventh day of
June 2022.
i
i
City Clerk
i
I
° CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
June 7, 2022
Charles Whitney Brown, Jr.
2903 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Brown:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 6, 2022, you were appointed as a member(Citizen-at-Large) of the Board of Trustees, City
of Roanoke Pension Plan to replace Charles Hunter, III, for a four-year term of office commencing
July 1, 2022 and ending June 30, 2026.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Board of Trustees, City of Roanoke
Pension Plan.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Amelia Merchant, Director of Finance, Board of Trustees, City of Roanoke Pension Plan,
with application
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of June 2022, CHARLES WHITNEY BROWN, JR., was
appointed as a member (Citizen-at-Large) of the Board of Trustees, City of Roanoke
Pension Plan to replace Charles Hunter, III, for a four-year term of office commencing
July 1, 2022 and ending June 30, 2026.
Given under my hand and the Seal of the City of Roanoke this seventh day of
June 2022.
Vim&j
City Clerk
t
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
July 13, 2022
Stephen Niamke
1711 Franwill Avenue, N. W.
Roanoke, Virginia 24017
Dear Mr. Niamke:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 6, 2022, you were appointed as a member of the Roanoke Neighborhood Advocates to fill
the unexpired term of office of Jordan Bell ending September 30, 2022. In addition, appointed for
a three-year term of office ending September 30, 2025.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation
of Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of
Roanoke to have the oath administered. It is located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep
a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation
of Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the
Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Roanoke Neighborhood Advocates.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Angie O'Brien, Chief Strategy Officer, Roanoke Neighborhood Advocates, with application
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
�Ikeeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of June 2022, STEPHEN NIAMKE,was appointed as a member
i
of the Roanoke Neighborhood Advocates to fill the unexpired term of office of Jordan Bell
E
ending September 30, 2022; and an additional three-year term of office ending
September 30, 2025.
Given under my hand and the Seal of the City of Roanoke this thirteenth day of
July 2022.
City Clerk