Loading...
HomeMy WebLinkAboutCouncil Actions 07-18-22 MOON REYNOLDS 42396-071822 ROANOKE CITY COUNCIL REGULAR SESSION JULY 18, 2022 2:00 P.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. 1 . Call to Order--Roll Call. Mayor Lea and Council Member Bestpitch were absent. The Invocation was delivered by The Reverend Elizabeth Link, Pastor, Second Presbyterian Church. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-Mayor Patricia White-Boyd. Welcome. Vice-Mayor White-Boyd. NOTICE: Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. 1 ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and/or upcoming expirations of terms of office: Building and Fire Code Board of Appeals— one vacancy (Property Management) City of Roanoke Finance Board — one vacancy (Citizen-at-Large) Roanoke Arts Commission —three vacancies Roanoke Public Library Board — one vacancy Access the City's homepage to complete an online application for the abovementioned vacancies. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring July 11 — 15, 2022 as Summer Learning Week. Vice-Mayor White-Boyd read and presented the proclamation to Sheila Umberger, Director of Libraries and Library staff in attendance. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. If deemed appropriate, matters will be referred to the City Manager for response, recommendation or report to the Council. Irene Malachowsky, 2208 Jefferson Street, S.W., Unit 304, appeared before the Council and expressed concern with regard to community and pedestrian safety in the Crystal Spring area in connection with the proposed hotel. Barbara Duerk, 2607 Rosalind Avenue, S. W., appeared before the Council and expressed concern with regard to infrastructure needs in connection with the proposed hotel in the Crystal Spring area. Thomas Butler, 2125 Yellow Mountain Road, S. W., appeared before the Council and expressed concern with regard to the proposed rezoning on Crystal Spring Avenue and parking complications. 2 4. CONSENT AGENDA: (APPROVED 5-0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C-1 2022. Minutes of the regular meeting of City Council held on Monday, June 6, RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2 A communication from the City Attorney requesting that Council convene in a Closed Meeting for consultation with legal counsel and briefings by staff members or consultants pertaining to litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-3 Reports of qualification of the following individuals: Joyce W. Watkins and Mary F. Apel as Trustees of the Roanoke City School Board for three-year terms of office, each, commencing July 1, 2022 and ending June 30, 2025; John Cornthwait, Jr., to replace Jeremey Butterfield, and Donna Davis as members of the Roanoke Arts Commission for three-year terms of office, each, commencing July 1, 2022 and ending June 30, 2025; and Cyndi Jones as a Roanoke Public Library Board to replace Benjamin Bazak for a three-year term of office commencing July 1, 2022 and ending June 30, 2025. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 3 7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER: BRIEFINGS: • Annual Public Safety Update (Fire) - 20 minutes • SMART SCALE 2024 Projects and Applications - 20 minutes Received and filed. ITEMS RECOMMENDED FOR ACTION: 1. Approval of the 2022 HUD Annual Plan. Adopted Resolution No. 42396-071822. (5-0) 2. Acceptance of 2022 - 2023 Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant, CDBG-CV and Home-American Rescue Plan Funds for HUD funded activities. Adopted Resolution No. 42397-071822 and Budget Ordinance No. 42398-071822. (5-0) 3. Appropriation of Federal Asset Forfeiture funds for use by the Roanoke City Police Department. Adopted Budget Ordinance No. 42399-071822. (5-0) 4. Execution of a Revocable License Agreement between the City of Roanoke and Downtown Roanoke, Inc., for space at the Center in the Square Garage. Adopted Ordinance No. 42400-071822. (5-0) COMMENTS OF THE CITY MANAGER. NONE. b. CITY ATTORNEY: 1. Amendment of the City Code to update Section 21-37, Discharge of Air Gun, Gravel Shooter, Pneumatic Gun etc.; and Section 24-2.1, Prohibition of Firearms on City Property. Adopted Ordinance Nos. 42401-071822 and 42402-071822. (5-0) 4 8. REPORTS OF COMMITTEES: a. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 42403-071822. (5-0) b. A report of certain Authorities, Boards, Committees and Commissions in which City Council serve as liaisons or appointees. Council Member Cobb provided an update on the Greater Roanoke Transit Company noting that officers were elected, VMGO transit mobile application now available for viewing of the Valley Metro bus routes, Phase I of the new transit facility project would be complete fall 2022, electric bus delivery will be 21 months out and charging stations would be installed upon arrival of new buses. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11 . MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Vice-Mayor and Members of City Council. The Vice-Mayor advised that Angie O'Brien, Chief Strategy Officer, was invited to the City of Staunton, Virginia for a diversity and inclusion work session. Ms. O'Brien shared information the Equity and Empowerment Advisory Board and their work to ensure equity in policies as they relate to race, ethnicity, age, gender, gender identity, disability, sexual orientation; as well as the formation of assigned sub-groups. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. NONE. 5 12. RECESSED - 4:30 P.M. THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A CLOSED MEETING; AND THEREAFTER RECONVENE AT 7:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. 6 ROANOKE CITY COUNCIL REGULAR SESSION JULY 18, 2022 7:00 P.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. Call to Order--Roll Call. Mayor Lea and Council Member Bestpitch were absent. The Invocation was delivered by Council Member Anita J. Price. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-Mayor Patricia White-Boyd. Welcome. Vice-Mayor White-Boyd. CERTIFICATION OF CLOSED MEETING. (5-0) NOTICE: Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. 7 A. PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring July 2022 — June 2023 as Year of the Artist. Vice-Mayor White-Boyd read and presented the proclamation to Doug Jackson, Arts and Culture Coordinator and Meighan Sharp, Member, Roanoke Arts Commission. Presentation of the WE ARE ART— The Roanoke Self-Portrait Project. Meighan Sharp, Member, Roanoke Arts Commission presented the art project. B. OTHER BUSINESS: 1.a. Petition for Appeal filed by Elaine Fleck and Richard Normand appealing a decision of the Architectural Review Board denying a request to install solar panels on the south facing side of the home at 535 Mountain Avenue, S. W. Richard Normand, Spokesperson. b. A report of the Architectural Review Board recommending that City Council affirm its decision to deny the request, which is not consistent with H-2 Guidelines. Bill Mason, Chairman, Spokesperson. City Council reversed the decision of the Architectural Review Board and granted the request for a Certificate of Appropriateness to install solar panels on the south facing side for property located at 535 Mountain Avenue, S. W.; and instructed the Architectural Review Board to review the guidelines with regard to installation of solar panels in the City's historic district and report back to Council when possible. C. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. If deemed appropriate, matters will be referred to the City Manager for response, recommendation or report to the Council. Lauren Lawson, 621 Walnut Avenue, S. W., appeared before the Council to affirm abortion rights in the Commonwealth. Chris Craft, 1501 East Gate Avenue, N. E., appeared before the Council and advised of Wildwood Civic League issues and the closing the of the Sheetz store located at Orange Avenue and Williamson Road, N. W. D. ADJOURNED - 8:16 P.M. 8 CITY OF ROANOKE CITY COUNCIL 215 Church Avenue,S.W. Noel C.Taylor Municipal Building,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 SHERMAN P.LEA,SR. Fax: (540)853-1145 Mayor Email: clerk@roanokeva.gov Council Members William D.Bestpitch Joseph L.Cobb Robert L.Jeffrey,Jr. Stephanie Moon Reynolds Vivian Sanchez-Jones Patricia White-Boyd July 18, 2022 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise you that I will not be present at the 2:00 p.m. and 7:00 p.m. sessions of Roanoke City Council on Monday, July 18, 2022. Best wishes for a successful meeting. Sincerely, A.#01� 4�-'ew"T_ William D. Bestpitch Council Member W DB/ctw Office of the Mayor pF erigNJ.. CITY OF -yY`� ' ROANOKE SUMMER LEARNING WEEK WHEREAS, Summer Learning Week is a time to reflect on the importance of keeping young people learning, safe, and healthy every summer, ensuring they return to school in the fall ready to succeed in the year ahead; WHEREAS, there is still a role for summer youth employment programs to engage older youth. Whether virtual or in-person, with the support of business and community leaders, our youth can learn, gain real world experience, contribute to their community and economy, and experience safer environments through summer jobs, internships,mentoring and/or volunteer opportunities; WHEREAS, the Wallace Foundation's largest-ever summer learning study conducted by the RAND Corporation found that it was clear that low-income students experienced more setbacks over the summer compared to their wealthier peers; WHEREAS, Summer learning programs are proven to maintain and advance students'academic and social/emotional growth, keep children safe and healthy during the summer, and send young people back to school ready to learn; WHEREAS, a wide array of public agencies, community-based organizations, schools, libraries, museums, recreation centers, camps, and businesses in our community contribute to the well-being of youth through summer programming; and WHEREAS, joyful summer learning experiences are a critical component of our collective effort to ensure America's educational recovery and that all students heal,grow and thrive through and beyond this global pandemic. NOW, THEREFORE,I, Sherman P. Lea, Sr.,Mayor of the City of Roanoke, do commend this observance to all citizens and do hereby proclaim July 11 - 15, 2022, as Summer Learning Week. Given under our hands and the Seal of the City of Roanoke this eighteenth da of July in the year two thousand and twenty-two. _ Sherman P.Lea,Sr.,Mayor ATTEST: Cecelia F.McCoy, City Clerk o CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY David L. Collins 464 MUNICIPAL BUILDING Laura M. Carini 215 CHURCH AVENUE, SW Douglas P. Barber,Jr. ROANOKE,VIRGINIA 24011 1595 Kelsey M. Durkin TELEPHONE 540-853-2431 Jennifer L. Crook Timothy R. Spencer Assistant City Attorneys City Attorney FAX 540-853-1221 EMAIL: cityatty@roanokeva.gov July 18, 2022 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for closed meeting Dear Mayor Lea and Council Members: This is to request that City Council convene a closed meeting pursuant to Sec. 2.2-3711.A.7, Code of Virginia, to consult with legal counsel and hear briefings by staff members or consultants pertaining to actual litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. With kindest personal regards, I am Sincerely yours, of . Spencer y Attorney LSC/l c: Robert S. Cowell, Jr., City Manager Cecelia F. McCoy, City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK r: 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOV,MMC E-mail: clerkCa?,roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk July 19, 2022 Rita Huffman Board Clerk Roanoke, Virginia Dear Ms. Huffman: This is to advise you that Joyce W. Watkins has qualified as a member of the Roanoke City School Board for a three-year term of office commencing July 1, 2022 and ending June 30, 2025. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Joyce W. Watkins, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Trustee of the Roanoke City School Board, for a three-year term, commencing July 1, 2022 and ending June 30, 2025, according to the best of my ability. (So help me God.) JOYCE W. WATKINS The foregoing oath of office was take , sworn to, and subscribed before me by Joyce W. Watkins this " day of NjF 2022. Judge, Twenty-Third Judicial Circuit A COF=Y ESTE B DA S.HAMILTON,CLERK By d�j,Q�„Deputy Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,NIMC E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CNIC City Clerk Deputy City Clerk July 19, 2022 Rita Huffman Board Clerk Roanoke, Virginia Dear Ms. Huffman: This is to advise you that Mary Apel has qualified as a member of the Roanoke City School Board to replace Lutheria Smith for a three-year term of office commencing July 1, 2022 and ending June 30, 2025. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Mary F. Apel, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Trustee of the Roanoke City School Board, for a three-year term, commencing July 1, 2022 and ending June 30, 2025, according to the best of my ability. (So help me God.) b&qR F. APEL The foregoing oath of Rffice was taken, sworn to, and subscribed before me by Mary F. Apel this Z—day of J N 2022. J , wenty-Thar Judicial Circuit A CORY.�.TWE BFJEMM HAMILTON,CLERK gy DOpuV Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,MMC E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk July 19, 2022 Melissa Murray Administrative Assistant III Roanoke, Virginia Dear Ms. Murray: This is to advise you that John Cornthwait, Jr., has qualified as a member of the Roanoke Arts Commission to replace Jeremy Butterfield for a three-year term of office commencing July 1, 2022 and ending June 30, 2025. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, John Cornthwait, Jr., do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission to replace Jeremy Butterfield for a three-year term of office commencing July 1, 2022 and ending June 30, 2025, according to the best of my ability. (So help me God.) JOHN CORNTHWAIT, JR. The foregoing oath of office was taken, sworn to, and subscribed before me by John Cornthwait, Jr. this day of 2022. Brenda S. Hamilton, Clerk of the Circuit Court By _ , Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,MMC E-mail: clerkCa`roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk July 19, 2022 Melissa Murray Administrative Assistant III Roanoke, Virginia Dear Ms. Murray: This is to advise you that Donna Davis has qualified as a member of the Roanoke Arts Commission for a three-year term of office commencing July 1, 2022 and ending June 30, 2025. Sincerely, j, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Donna Davis, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2022 and ending June 30, 2025, according to the best of my ability. (So help me God.) DONNA DAVIS The foregoing oath of office was taken, sworn to, and subscribed before me by Donna Davis this /� day of 2022. Brenda S. Hamilton, Clerk of the Circuit Court By , Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK - 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOV,MMC E-mail: clerk(a roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk July 19, 2022 Sheila Umberger Director of Libraries Roanoke, Virginia Dear Ms. Umberger: This is to advise you that Cyndi Jones has qualified as a member of the Roanoke Public Library Board to replace Benjamin Bazak for a three-year term of office commencing July 1, 2022 and ending June 30, 2025. Sincerely, J-. � C Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Cyndi Jones, do solemnly swear(or affirm)that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Public Library Board to replace Benjamin Bazak for a three-year term of office commencing July 1, 2022 and ending June 30, 2025, according to the best of my ability. (So help me God.) 6�,,f CNYNI JONES The foregoing oath of office was taken, sworn to, and subscribed before me by Cyndi Jones this day of J 2022. Brenda S. Hamilton, Clerk of the Circuit Court By , Clerk r _ WO ,..oANO AAA IRE Roanoke Fire-EMS EMs 2021 Year in Review iA ;ate pOPNO� '3� EMS An Internationally Accredited ISO Class 1 Department �RGINP Commitment• Courtesy• Compassion 7/13/2022 • 11 Stations — 64 Staff Minimum/Day • 10 Engines • 4 Ladders • 9 Full-time staffed ambulances • 2 Peak-demand ambulances • 2 Advanced-care paramedic units o; • 2 Battalion chiefs • Specialty Teams (Regional) • Hazmat • Swift water rescue ` • Heavy and tactical rescue An Internationally Accredited • Class I Department Commitment* Courtesy* Compassion Department's Community Engagement� ALI • Community Events • Guns and Hoses (hockey and softball) • National Night Out • Read Across America • 911 Stair Climb •. • Community Risk Reduction • Smoke detector program { q �- • Virtual and in-person public education • Community walks k • Support community events An Internationally Accredited ISO Class 1 Department Commitment* Courtesy* Compassion 2 7/13/2022 Performance Apprais 0.Gp�G'YF EMS An Internationally Accredited ISO Class 1 Department �/RGIN�p Commitment• Courtesy• Compassion Demand for Service — 30,573 loll- 4.35% nt � III III ■ III ■ _��, ■ ' ,', ■ 10,000 ■ ■ III : ■ 2017 2018 2019 2020 2021 •EMS 23,282 24,240 24,700 24,345 I •Fire 5,186 5,208 4,808 ® 5,157FE Fi=re N=EMS aonrvokF EMS An Internationally Accredited ISO Class 1 Department �/RGIN�> Commitment•Courtesy• Compassion 7/13/2022 T-ifiTbilormance Structure Fires: Travel Time 100% 0 95.00% 97.0% 96.80% 95% 9 .10% 90% ° ° 85% 80% 75% 70% 2017 2018 2019 2020 2021 —�—Fire Response-First Due t Effective Response Force-ERF First Due—4 minutes or less 90% ERF 10 minutes or Less 90% An Internationally Accredited • Class I -.. Commitment*Courtesy*Compassion Significant 80 70 60 50 40 30 20 10 0 2017 2018 2019 2020 2021 Working Fires An Internationally Accredited • Class I Department Commitment o Courtesy*Compassion 4 n;x .a r t. o-OPNO//F EMS An Internationally Accredited ISO Class 1 Department /RGINP Commitment• Courtesy• Compassion I 1 Arson His y I I I I ' .oANOhF EMS An Internationally Accredited ISO Class 1 Department /RGINP Commitment• Courtesy•Compassion 7/13/2022 Fire Loss History 1, $4,500,000 $4,000,000 , $3,500,000 $3,000,000 ,280,43 $2,500,000 ' $2,000,000 $1,500,000 $1,000,000 ` ^ $500,000 2017 2018 2019 2020 2021 An Internationally Accredited ISO Class I Department rjo, Commitment a courtesy*Compassion • • l's Office 2021 inspection Type■- #of Activities New Inspections 1,103 Re-Inspections 1,270 System Tests(Fire Alarm) 368 Plan Reviews 1,132 Consults 286 #.- Permits Issued 648 Other Related Inspection Activity 172 Total 4,979 Fire Marshal's Office Staffing:8 FT Fire Marshals(3 with LE Powers)and 1 FT Administrative Assistant An Internationally Accredited • Class I.. Department Commitment o Courtesy* sion 6 1 L EMS Performance Critical Advanced Life Support: Travel Time 77777- 100.00% II ' , 50.00% II' 5 Minutes or Less,90 Percent 111 ' 2017 2018 2019 2020 2021 QOPNO,rF EMS An Internationally Accredited ISO Class 1 Department /RGINP Commitment•Courtesy• Compassion EMS Performance Advanced Life Support (ALS): Travel Time 100.00% II ' 50.00% II ' 8 Minutes or Less,90 Percent 0.00% 2017 2018 2019 2020 2021 ,moi ROpNO/� '3� EMS An Internationally Accredited ISO Class 1 Department /RGINv Commitment• Courtesy• Compassion 7/13/2022 Basic Life Support (BLS): Travel T' 100.00% 96.60% 96IOa I� I . 11 80.00% 60.00% 40.00% 20.00% 12 Minutes or Less,90 Percent of the 111 ' �* 2017 2018I ' 2020 2021 ROPNOKi EMS EMS Call Volume 12,993 An Internationally Accredited ISO Class 1 Department �/RGINP Commitment•Courtesy•Compassion EMS Performance Volume by Priority Dispatche` �� ROPNOkF An Internationally Accredited ISO Class 1 Department �/RGINP Commitment•Courtesy• Compassion 7/13/2022 EMS Demand • Service - i !W! 30,000 �- Currently Trending over 9% : a Increase YTD for 2022 • •` 25,000 i 20,000 15,000 -Demand 10,000 ' 5,000 I 2007 2013 2021 An Internationally Accredited • Class 1 Department Commitment* Courtesy* Compassion EMS Call Volume1 i 1 Month 2021 2020 Call Diff112.38'So January 2,096 2,162 -66 February 1,724 1,920 -196 March 1,956 2,002 -46 April 1,970 1,662 308 May 2,133 1,898 235 June 2,186 2,102 84 4.00% July 2,372 2,117 255 12.059/6 August 2,329 2,122 207 9.75% September 21277 2,102 175 8.33% October 2,178 2,100 78 3.71% November 1,995 1,979 16 0.81% December 2,189 2,179 10 0.46% Totals: 25,405 24,345 1,060 4.35°/ 6014 An Internationally Accredited • Class 1 Department CompassionCommitment o Courtesy* 9 7/13/2022 dt • • 1 1 Stations Location/Area of the City EMS %DIFF 2017 2021 ST1 Old SW/Downtown 2,266 2,277 0.49% ST2 Williamson Rd 2,824 3,196 13.17% ST3 Upper Willamson Rd/Valley View 2,037 2,221 9.03% ST4 Deyerle Road 1,870 1,022 -45.35% STS Northwest 3,284 3,756 14.37% ST6 Southeast 2,839 3,615 27.33% ST7 Grandin Road 1,897 2,074 9.33% STS South Roanoke/Southern Hills 1,897 1,864 -1.74% ST11 Garden City 794 906 14.11% ST13 Peters Creek NW 2,539 2,950 16.19% ST14 460 East/Orange Ave NE 871 1,223 40.41% MUTUALAID Roanoke County/Salem 164 301 83.54% Totals 23,282 25,405 9.12% An Internationally Accredited ISO Class 1 Department Commitment* Courtesy* Compassion low" Added 1'2 'our BLS Uni t eptember 2021 r 00 00 00 00 1,200 Threepeak-demand 1,000 ambulances staffed —Demand 800 fu1Vpa t-time EMS 600 personne 400 200 0 00 .00 00 00 00 00 00 00 00 00 00 00 D; co 'b' ,y0• ,y'l,' ,yA• y�o• ,y4i' ,LO. �;. i DepartmentAn Internationally Accredited ISO Class I Courtesy* Compassion 10 7/13/2022 EMS Transport 16,,224 for 20 18,000 Summary Breakdown (Acuity Level) 16,000 • Level 1 or 2: Life Threat 14,000 • 39.06% (1.0%) 12,000 • Level 3: Urgent 10,000 • 50.88% Urgent 4.8%Increase in Transports 8,000 63%Transport Rate • Level 4 or 5: Not Urgent 6,000 9.15% Delayed (4) 4,000 0.56% Not Urgent(5) x,000 Can often be treated via Urgent Care ° • Admission Rate: 35.2% (-.04%) ■2014 02015 02016 2017 32019 ■2019 ■2020 ■2021 An Internationally Accredited ISO class 1 Department Commitment* Courtesy* Compassion • • • ' azzu ill t Immediate Life Life Threatening Could be Life Not Life Threatening Not Life Threatening Threatening Threating Non-Emergency Response/Hold Call Id ft. A An Internationally Accredited • Class I -.. Commitment e Courtesy e Compassion 11 7/13/2022 • Community health • Senior living/nursing home facilities • Richfield opened in 2021 • Opioid crisis/mental health • Limited private EMS availability — Staffing — Transport roll overs • Use of EMS as a gateway to accessing healthcare • Misuse of service DepartmentAn Internationally Accredited ISO Class 1 Commitment* Courtesy*Compassion Department Need'S', • 2022 Business Plan — Fire-EMS Website • Physical Resources and Apparatus • New stations(2 and 8) Ladder,Ambulances: Hazmat Vehicle • Service Equity • Ambulance needed at Station 14—460 East • Recruitment and Retention 11%down in operations • Negative staffing profile every day • Diverse workforce • Professional Development— 35% turnover since 2018 • Paramedic training—critically low • Officer development • Capacity for Growth CompassionAn Internationally Accredited ISO Class I Department I Commitment* Courtesy* 12 7/13/2022 . - L A a - • Average annual turnover (3 year average) • 11 % 2018-2020 • 16% 2019-2021 • Recruitment NOW HIRING • Diversity 18 : OLDER • WorkForRoanokeFireEMS.com • Hiring Process • Recruit School • Roanoke City only An Internationally Accredited • Class I Department CompassionCommitment* Courtesy* Pla In' for 1 • Implementation of Phase 2 of the Step Plan - Compensation Increases • Re-accreditation • Expand fire training opportunities -younger department .. • Community Risk Reduction Committee • EMS 2020 _� = • Partnership with Carillon Clinic— Field OMDs • Dispatch policies/update EMD protocols/applications — - • Dependent care facilities • EMS tool box expansion • Basic life support ambulances • Succession Planning • Recruitment and hiring • Paramedic program—VCU partnership • Officer development fp* An Internationally Accredited • Class 1 , Compassion I i 13 1 • Questions'. t io ns 7 �h I`tit C>K " _' ShGF 1gV'ICE R.DI Slry � aoar+o,� ' EMS An Internationally Accredited ISO Class 1 Department "Rom, Commitment•Courtesy. Compassion mson Ro SAFETY VDOT SMART SCALE 2424 APPLICATION WILLIAMSON ROAD Average Daily Traffic - 15,000 - 17,000 vehicles Average Speed - 30 MPH rlr v Rte. . v a ! n AIVISOI�I F�OAD Average crashes per year (2017-2021) - 100 Crashes 2017-2021 a. z CRASH-SEVERITY 0 Severe Injury • Visible Nonvisible Injury nly Williamson Road ' • «•� �•}•�• • •�ir.•y� • •J� • ••- Damage • •� - ••. Q••• ••••(�i•1 T •) • CE ••�) •(_•) i• ••) �•a1•Nt(N4 ll•ttt• • • •j•• cnaD • ------------ r• • WILLIAMSON ROAD Pedestrian Crashes (2017-2021 ) - 12 Williamson Road • Fatal Injuries = 5 Severe Injuries = 2 4 Visible Injuries = 5 WILLIAMSON ROAD 2003 Median and Center Turn Lane project Angell Ave to Hershberger Rd Purpose: • Part of annual resurfacing t ,;.. program w a4 Lots of pavement with 04 continuous northbound right- - ft ?° turn lane "' � 1nwM �. _�' � � ' � �` � � History of vehicle crashes Neighborhood and businesses _ ry . interested in center turn lane WILLIAMSON ROAD 2003 Median and Center Turn lane project Angell Ave to Hershberger Rd Before & After Center Turn Lane Project • 18 months 15 months .. - 74 total crashes 31 total crashes 53 rear end crashes 12 rear end crashes 58% reduction in total crashes! 4 77% reduction in rear end crashes! r WILLIAMSON ROAD 2003 Median and Center Turn Lane project Angell Ave to Hershberger Rd F 15 years post construction - How are we doing? A" ,y J' a. .. 15 months 15 months 31 total crashes 29 total crashes 12 rear end crashes • 9 rear end crashes ,.M 6% further reduction in total crashes! 25% further reduction in rear end crashes! WILLIAMSON ROAD Pedestrian Crashes (2017-2021 ) - 12 Williamson Road • Fatal Injuries = 5 Severe Injuries = 2 Visible Injuries = 5 • - • • - � • • iii iii - - m - �'q�;- ._J o- £i-.__ •.;•^��. .,�� IIS "tY d y s 7 1 .. M .w " ,,F BRANDON AVE -2021 ) - 60 Average Crashes per Year (2017 342 N!r,� i • !a.•�,�•� M� e ..a Crash es 2017- 20 2t, 1 CRASH-SEVERITY Y Fatal Injury 0 Severe Injury 0 Visible Injury Nonvisible Injury t 0 Property Damage Only 0� 0 0 Cp ©Wrw so 0 0 E Vi7d 0 _ y CD Qb 0 0 "` $' • k �"° k F nM � �' ryF�.rY � 4 � a'�4 i.yR •®�`j!!j �,d r � w �} �.� <y qqq e Yyyy L ` R 40 �,. . e We ,xv C , . _ ,� BRANDON AVE Pedestrian Crashes C rashes 2011.2021 .a CRASH—SEVERITY Fatal Injury 0 Severe Injury 0 Visible Injury 0 Nonvisible Injury Q Property Damage Only Y All Severe Injuries 2 N µ a s r BRANDON AVE Safety Improvements Project (No Roundabouts, NoMedians) a . a . 5' g tY a7 1s1T 3' S �,e Sidewalk Made with Streetmix 5 3 5 11' 12' 11 5' Sisiewatk Dnve hese Center turn tame Onve lane ��_.._ Made With S t r e e t m i x BRANDON AvE Completed Safety Improvements Project Average Daily Traffic: 15,000 - 21 ,000 vehicles Reduced Travel Speed: 4 MPH (32 MPH to 28 MPH) Reduced Corridor PM Peak Travel Time: >3 Minutes (8:05 to 4:59) After x,. fll 4` 1� K .y 4 y4 ^ms's, ,�• �" wP. � � r„ __ LLQ. t- °s g \ : Towers Shopping Mail .g Before WILLIAMSON ROAD VDOT Smart Scale 2024 Application Reduce Vehicle Crashes: Center Turn Lane (No Median, No Roundabout) Reduce Pedestrian Crashes: 957o New Sidewalks & 40 New Crosswalks Maintain Vehicle Access to Businesses and Neighborhoods Maintain Vehicle Travel Time Through Corridor y Increase Access to Businesses b Other Modes of Travel (Pedestrian, Bicycle, etc) d loth Roa .. Str� 0'\S00 MOM - . et ` ,sur+ 4 rt. & r WILLIAMSON ROAD VDOT Smart Scale 2024 Application s I J r 3 .. k Safety Benefits Proposed Safety Improve■ ■ ■ent Project Fanu.l.an,Undwidea, Tbree.Lar,e . Safety benefits • Reduce speed by average 4 MPH FoWianr Undiwdtvi TYvvv L.imr • Reduce conflict points from 14 to 7 (50%) 2i I • Reduce crashes by average 29% ' . Operational benefits _ __. • Provide dedicated lanes for left turns • Fewer lanes for side street left turns to cross • Pedestrlanlbicycle benefits _ _ • Reallocation of space allows for bike lanes • Provides a location for pedestrian refuge between travel lanes (can reduce ped crashes by up to 46%) FHWA and VDOT Research Federal Highway Administration ( FHWA) Before/After Evaluation of g Y Similar Safety Improvement Projects: o. Statistically significant reduction in crashes (one data set for 15 sites in IA & one set for 30 sites in CA and WA) ► Iowa data shows 47% reduction in total crashes, while the California and Washington data shows 19% reduction. ► Combined all 45 sites result in an estimated 29% reduction in total crashes. Virginia Department of Transportation (VDOT) Guide - Similar Safety J p Improvement Projects: ► Total crash reduction ranges between 19% to 47% including rear-end, sideswipe, left-turn, and bike/pedestrian ► More significant speed reduction was apparent on projects with higher traffic volumes (ie volumes similar to Williamson Rd. and Brandon Ave. projects) IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 18'"day of July 2022. No. 42396-071822. A RESOLUTION approving the City of Roanoke's (City) 2022 HUD Annual Plan to the City's 2020-2024 Five Year Consolidated Plan;authorizing the City Manager,or the City Manager's designee,to submit the 2022 Annual Plan to the United States Department of Housing and Urban Development(HUD)for final review and approval; and authorizing the execution of all necessary documents pertaining to the 2022 Annual Plan. WHEREAS, in order to receive Community Development Block Grant (CDBG), HOME Investment Partnership Program(HOME),Emergency Solutions Grant(ESG),CARES Act(CDBG- CV)and American Rescue Plan Act(HOME-ARP)funds,HUD requires that entitlement localities such as the City of Roanoke submit to HUD a Five Year Consolidated Plan,with a related Annual Plan each year; and WHEREAS, the City developed the proposed 2022 Annual Plan in compliance with the City's Citizen Participation Plan by seeking opportunities for community input which included holding a public meeting on November 10,2021,dissemination of information for public inspection to a number of locations including the Roanoke Redevelopment and Housing Authority main offices, the main branch of the Roanoke City Public Library, and the City Clerk's office,holding an open application period from November 12,2021 through January 19,2022, during which applications for available funding were solicited;and holding a 30-day public comment period commencing June 13, 2022 through July 14, 2022, which included a public hearing held by City Council on July 5, 2022. HUD Plan Approval 2022-2023(7.18.22) THEREFORE,BE IT RESOLVED by the Council of the City of Roanoke as follows: I. City Council hereby approves the 2022 Annual Plan as summarized in the City Council Agenda Report dated July 18, 2022, and the attachment to that report. 2. The City Manager,or the City Manager's designee,is hereby authorized,for and on behalf of the City,to submit the 2022 Annual Plan to the 2020-2024 Five Year Consolidated Plan to HUD for final review and approval, and to execute all necessary documents pertaining to such Annual Plan, such documents to be approved as to form by the City Attorney. 3. The City Manager is authorized to execute such subgrant agreements and amendments as may be required for the 2022 Annual Plan that may otherwise exceed the City Manager's authority under Section 2-124 of the Code of the City of Roanoke, as amended, such subgrant agreements or amendments to be within the limits of funds provided for in the Annual Plan and to be approved as to form and as to execution by the City Attorney, all as more particularly set forth in the City Council Agenda Report dated July 18, 2022,to this Council. ATTEST: City Clerk. HUD Plan Approval 2022-2023(7.18.22) CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 18, 2022 Subject: Consideration and Approval of 2022 HUD Annual Plan Background: The City of Roanoke receives entitlement funds annually from the US Department of Housing and Urban Development under the Community Development Block Grant (CDBG), HOME Investment Partnership (HOME) and Emergency Solutions Grant (ESG) programs. The City receives approximately $2.7 million in new federal funds each year. These funds are leveraged with monies and in-kind support from agencies that provide services to low and moderate income individuals and families in the City. The City then develops programs to provide services such as affordable housing, public services, neighborhood revitalization, economic development and homeless services. Each program also allows the City to recover administrative costs to oversee these funds. Additionally, the City has unspent CDBG-CV funds remaining from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) allocated in 2020 that are required for expenditure by 2026 for eligible activities for the prevention, preparation and response to the COVID-19 pandemic. The City is required to submit a five-year Consolidated Plan with a related Annual Plan to HUD for approval. The Consolidated Plan, adopted and approved in 2020, covers the years 2020-2024 and describes the City and its overall priorities and objectives for the anticipated funds for the next five years. Each year, the City is required to develop an Annual Plan to describe the specific activities to be undertaken for the program year, which coincides with the City's fiscal year. In compliance with the City's Citizen Participation Plan and HUD requirements, a public meeting was held November 10, 2021 to receive citizen input on development of the plan. An open application period beginning November 12, 2021 and concluding ,January 19, 2022 resulted in numerous applications for available funding. Applications were reviewed for eligibility with HUD National Objectives and reviewed by citizen advisory committees and ranked on effectiveness and program design to address identified community needs. The results of these rankings were the basis of recommended funding. Considerations: The proposed 2022 HUD Annual Plan represents the efforts to be made in directing a majority of HUD funds into the Belmont/Fallon Target Area (BFTA). This will be the second year that HUD funds are fully devoted to BETA. The 2022 HUD Annual Plan provides for $1 ,536,971 in CDBG and HOME funds to be used for projects and programs in BFTA for FY22-23. The 2022 HUD Annual Plan has been properly advertised publicly for a required 30 day public comment period beginning June 13, 2022 and concluded July 14, 2022. During this period, City Council held a public hearing on July 5, 2022 on the 2022 HUD Annual Plan. Formal comments were received during the public comment period, all supportive of the proposed funding. The proposed HUD Annual Plan is summarized below: Revenues CDBG 22-23 Entitlement $1 ,818,463 CDBG Prior Year Carryover and Program Income 725,865 HOME 22-23 Entitlement 760,067 HOME Prior Year Carryover 19,892 ESG 22-23 Entitlement 156,541 ESG Prior Year Carryover 33,482 CDBG-CV Prior Year Carryover 540,678 HOME-ARP 2021 Allocation 2,449,336 Total HUD Funds $6,504,324 Expenditures Housing Development $4,351 ,869 Neighborhood Development 670,973 Economic Development 260,678 Public Services 469,461 Homeless Services 178,743 Planning & Administration 572,600 Total HUD Funds $6,504,324 A summary of the proposed plan is attached to this report for City Council's information. 2 Recommended Actions: Approve the 2022 HUD Annual Plan and authorize the City Manager, or City Manager's designee, to execute and submit this document to HUD for final review and approval, and to execute any necessary additional documents pertaining thereto, all such documents to be approved to form by the City Attorney. ----- ----------------- Robert S. Cowell, Jr. City Manager Attachments: 2022 HUD Annual Plan Summary Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager/Director of Finance Clarence G. Grier, Deputy City Manager for Operations Amelia Merchant, Deputy Director of Finance .Jillian Papa-Moore, Acting Director of Planning, Building and Development Keith Holland, Community Resources Program Administrator 3 CITY OF ROANOKE HUD ENTITLEMENT GRANTS RECOMMENDED 2022 ANNUAL PLAN EXECUTIVE SUMMARY Overview For the fiscal year beginning July, 1, 2022 through June 30, 2023 (FY 22-23) The City of Roanoke anticipates receiving approximately$2.7 million in new entitlement funds annually from the U.S.Department of Housing and Urban Development(HUD) in three grants:Community Development Block Grant(CDBG),HOME Investment Partnerships(HOME)and Emergency Solutions Grant(ESG). Roanoke is an entitlement community under these HUD programs. This means that HUD funds are allocated to the City every year using a formula based on population, income levels, and other factors. The amount that the City receives then depends on how much Congress appropriates for the entire nation. Additionally,the 2022 Annual Plan includes carryover funds from CARES Act(CDBG-CV)funding that remains unspent and needs to be reprogrammed in this plan. The City has also been notified by HUD that we will be receiving American Rescue Plan Act(HOME-ARP)funds upon approval of an Allocation Plan to be submitted in the coming months. This Annual Plan includes 5% administrative/planning costs for HOME-ARP allowable prior to receiving the full allocation.The City anticipates the remaining funds will be available for programming for eligible activities in the 2023 Annual Plan. The development of the City's HUD Annual Plan is a process that involves HCR and city staff,non-profits and community funding partners,citizen review teams and stakeholders of our HUD target area. Localities are required by HUD to hold at least two public meetings during the preparation of our Annual Plan and comply with requirements in the Citizen Participation Plan. The first public meeting for Roanoke was held on November 10,2021 and hosted by staff from the HUD Community Resources(HCR)division of the Department of Planning,Building&Development,This meeting explained how the variousfederal funds could be used,identified objectives to be addressed, explained the target area approach, and reviewed the Council policy on use of HUD Funds. The meeting also served as a"how to apply"workshop for interested non-profit agencies and city departments. Over50 participants attended the meeting/workshop. On November 12,2021,HCR opened up online applications utilizing ZoomGrants program for potential applicants to access. HCR staff offered technical assistance during the open application period on the application process and to answer program questions on eligibility and viability. Applications were sought for CDBG,HOME and ESG programming. Within CDBG,activities fall into the classifications of Public Services or Community Development. HUD limits no more than 15%of CDBG entitlement funds can be used for Public Services,and Council policy further limits that amount to 95%of the maximum. In total, there were over 40 applications received in all categories with total requests of more than $7.8 million. With annual entitlements, carry over from prior year, program income and HOME-ARP funds,total budget for all HCR programming is$6.5 million. After the applications were closed on January 19,2022,HCR staff began reviewing the applications to determine if the described activity meets one of the 3 National Objectives set by HUD and other eligibility criteria. If the proposed program meets basic eligibility standards, HCR staff then scored the application using an objective scoring system and performed a risk assessment on each application to determine the extent and scope of monitoring and technical assistance that may be required. The scoring sheets and risk assessments were provided to members selected on the various Citizen Review Committees to assist in the review and ranking of applications for Public Services,Community Development and ESG. Members of the Citizen Review Committees were recommended by the HCR Administrator to the Director of Planning,Building& Development and approved by the City Manager. Every effort is made to make the committees diverse by race and sex,but also with a working knowledge of public services, community development, economic development and homeless services. Each committee includes representation from the Belmont/Fallon Target Area as well. The committees are reminded that they serve in an advisory capacity only,with City Council making the final decision on funding.For ESG applications,the Blue Ridge Interagency Council on Homelessness acts as review and advisory panel. A subcommittee of BRICH reviewed ESG applications and made funding recommendations to the full board during their March meeting and offer recommended funding to the HCR Administrator, based on estimated revenues. The Citizen Review Committee members were provided access to ZoomGrants for the applicable applications once the filing deadline passed in January. They were tasked to review and familiarize themselves with the various applications and to contact HCR staff if they had questions. The three committees were later convened in separate meetings in March and asked to rank the various proposals based on the information provided to them by the applicants. Each committee's rankings are then used by HCR staff to prioritize funding and provide recommended levels to the city manager. Effort is made to stretch the limited funds out as much as possible,with those ranked higher getting priority on funding. In an effort to stretch our resources,some agencies do not receive the full amount as requested but enough so as still provide a scaled back,but functional program. Once the City Manager has reviewed and/or edited the recommended funding from the HCR Administrator, City Council is provided with the proposed funding plan,typically in late March,and a public notice is advertised per the Citizen Participation Plan. During the 30 day public comment period, City Council will hold the second required public meeting to receive feedback and comments on the proposed Annual Plan.The HCR Administrator mails letters at that time of the public notice to each applicant notifying them of the amount of funding that has been recommended to City Council,and encouraged to attend the public hearing to speak on their award amount. No action on the Annual Plan is taken during the same meeting as the public hearing,although Council members are welcomed to ask questions of HCR or city management to openly discuss the proposed plan. This would be an opportunity for Council members to debate and decide to adjust the individual allotments. At the following regular meeting of City Council,a resolution is presented authorizing the City Manager or his designee to submit the Annual Plan to HUD under the funding levels proposed to City Council. City Council can change the recommended plan prior to adoption of the resolution. The deadline for submission of ourAnnual Plan is generally May 15 each year. For the 2022 Annual Plan,HUD did not announce the entitlement allocations to states and local governments until May 13,2022 due to a delay in Congress in passing an omnibus spending bill that funded US Department of Housing and Urban Development. This is why the Annual plan process could not run concurrently with the City's budget approval process.This year's HUD Annual Plan is set for a 30 day comment period beginning May 23,2022 and concluding June 22,2022. City Council will hold a public hearing on June 6,2022 and adopt a plan on June 20,2022,with the plan submitted to HUD once the 30 day comment period is complete and all comments received are included in the plan submission. CDBG CDBG funds have been allocated to the City since 1975 and can be used for activities ranging from housing to economic development and from job training to infrastructure projects. For the 2022-2023 program year,the City is scheduled to receive $1,818,463 in new CDBG entitlement funds. This amount is a DECREASE from 2021 allocation by$43,782 due to reduced funding by Congress in the CDBG program.CDBG funds are primarily intended to benefit low-and moderate-income persons and areas, though a limited amount can also be used for reducing blight in economically distressed areas. The amount of funds that can be used for administration,planning,and human services is also limited by regulation and City Council policy. The 2022-2023 Annual Plan has administrative cost of$363,220,keeping within the 20%threshold allowed by HUD. Public Services are generally capped at 15%of entitlement funds,with Council policy limiting that to 95%of the maximum. Public Services are recommended at 73%of maximum allowed. Non-public service capacity is reflected in the funding in other categories,mostly Housing Development. The 2022-2023 Annual Plan includes$385,865 in carryover funding from prior years as well as$340,000 in program income. HOME The HOME program is exclusively for housing to benefit those of low or moderate income,including rehabilitation,new construction, homeownership assistance,and improvements to rental housing. The City has been receiving HOME funds since 1992. For the 2022-2023 program year;the City is scheduled to receive$760,067 in new HOME funds.The 2022 allocation is an INCREASE to the HOME program of$84,259 from 2021. HOME funds require a 12.5%match,which is met with volunteer labor from Habitat for Humanity projects funded with HOME dollars. At least 15% of each annual HOME grant must be invested in qualifying projects conducted by Community Housing Development Organizations("CHDOs"). Currently,Habitat for Humanity is the only CHDO serving the city. Administrative expenses for HOME are set at$75,633, below the 10% maximum allowed. The 2022-23 Annual Plan includes$19,892 in prior year carryover funds for reprogramming. ESG The emphasis for use of Emergency Solutions Grant funds has shifted from providing for activities that assist homeless individuals and families to early intervention and prevention of homelessness. HUD has issued new rules for the distribution of these funds by entitlement communities,which are being assessed by city staff,the Roanoke Continuum of Care,the Roanoke Valley Council of Community Services and Blue Ridge Interagency Council on Homelessness. Total entitlement funding in FY 2021-2022 is scheduled to be $156,541, with an additional $33,482 in prior year carryover funds. 2022 ESG entitlement revenues are an INCREASE of$3,417 from the prior year. Administrative costs for the ESG program are set at$11,240,below the 7.5%allowable by HUD. CDBG-CV The City was awarded$1,603,011 in CDBG-CV funds through the Coronavirus Aid,Relief,and Economic Security Act(CARES Act) in April 2020. These funds are restricted to eligible activities related to the prevention,preparation and response to the COVID-19 pandemic in our community. These funds have been programmed for a number of public service and economic development needs since 2020,and the 2022 HUD Annual Plan anticipates$540,678 remain unspent and available for carryover for similar eligible activities.CDBG-CV funds are required to be expended by in full by September 1,2027. HUD requires that localities expend 80%of CDBG-CV funds within 3 years of allocation,or September 1,2024.The City has expended approximately 67%of CDBG-CV funds through June 30,2022. The 2022 Annual Plan programs all remaining CDBG-CV funds to be expended by June 30,2023. While administrative costs are allowed by HUD to manage/monitor CDBG-CV funds,all administrative costs have been absorbed through regular CDBG caps since 2020. HOME-ARP In April 2021, the City received notice from HUD of an award of funds to the HOME Investment Partnership Program from the American Rescue Plan Act. Total funds to be awarded are$2,449,336,but only 5%are available for administration and planning until the City submits an allocation plan to HUD. Consulting services are being procured to begin developing this plan to determine priorities from eligible housing activities. HOME-ARP funds can be used for four (4) eligible activities: the production and preservation of affordable housing;tenant-based rental assistance;supportive services including homeless prevention servicesand housing counseling; and the purchase or development of non-congregate shelter for individuals or families experiencing homelessness. For the 2022 Annual Plan,primarily administrative/planning funds will be utilized to prepare for subsequent funding likely to be programmed during the development of the 2023 Annual Plan. HOME-ARP funds are not required to be fully expended until September 30,2030 Available Fundinq Category Description Available Funding CDBG 2022-2023 Entitlement Grant $1,818,463 Carry-Over and Program Income $725,865 Subtotal—CDBG Funds Available $2,544,328 HOME 2022-2023 Entitlement Grant $760,067 Carry-Over Funds $19,892 Subtotal—HOME Funds Available $779,959 ESG: 2022-2023 ESG Entitlement Grant $156,541 Carry-Over Funds $33,482 Subtotal—ESG Funds Available $190,023 CDBG-CV 2020-2021 Allocation $0 Carry-Over Funds $540,678 Subtotal—CDBG-CV Funds Available $540,679 HOME-ARP 2021-2022 Allocation $2,449,336 Carry-Over Funds L Subtotal—HOME-ARP Funds Available $2,449,339 Total 2022-2023 All HUD Funding Available $6,504,343 Allocation of Resources: The City's 2022-2023 Annual Plan outlines the use of over$million in CDBG,HOME,ESG,CDBG-CV and HOME-ARP funding, including carry-over and program income. These funds will support an array of housing,homelessness prevention,public services, economic development,neighborhood and community development programs,and planning and administrative costs associated with these activities. • Economic Development—$260,678 in CDBG-CV funding is proposed forjob training and microbusiness development projects in the economic development category for FY 22-23. • Homeless Services--$178,743 for homeless prevention and rapid re-housing through ESG funds for programs benefiting the homeless or those at-risk of becoming homeless. • Housing Development--$4,351,869 in CDBG,HOME and HOME-ARP funds for new construction and housing rehabilitation for homeownership,the rehabilitation of owner-occupied homes,and future housing services to address homelessness.. • Public Services--$469,461 in CDBG and CDBG-CV funds for services such as social services for at-risk children,academic enrichment, childcare, other youth and family programs to benefit low to moderate income families, physical/mental health services,and eviction prevention programs to avoid homelessness.. • Neighborhood Development—$670,973 which includes bus shelters for NW neighborhoods,$100,000 for ADA curb ramps in the Belmont/Fallon Target Area,$176,914 to fund a portion of City code inspectors to serve conservation and rehabilitation low- mod neighborhoods,and$346,297 to begin engineering and other costs associated with a 9th Street SE street improvement project for BFTA targeted for FY 23-24 . • Planning and Administration--$572,600 for staffing,operating costs,training and outside consulting and professional services incurred by the City to administer CDBG,HOME,ESG,CDBG-CV and HOME-ARP funds. Distribution of Housing Funds: For 2022-2023,the City estimates its CDBG and HOME housing funds will be allocated as follows: • $640,000 for activities encouraging and facilitating the repair,maintenance,improvement or re-use of existing owner-occupied or rental housing. • $1,385,000 for activities encouraging and facilitating new homeownership. • $2,326,869 for future housing under the HOME-ARP program. Project Locations: The City will be focusing revitalization efforts this year in the approved Belmont/Fallon Target Area(BFTA). This will be the second full year solely BFTA,after transitioning out of the Melrose-Orange Target Area. The Belmont/Fallon Target area encompasses an area running from 1-581 on the east to 19th Street to the west,and from Tazewell Avenue from the north to Highland Avenue to the south. A total of$1,536,971 is earmarked for BFTA,or 53.27%of non-administrative CDBG and HOME funds in keeping with City Council policy of a minimum of 51%for target area activities. Other housing and public service activities will be intended for use citywide. Lead Agencies: The HUD Community Resources Division of the City's Department of Planning,Building and Development is the lead organization for developing and administering the Consolidated Plan and the Annual Updates. Numerous City offices and departments and other public,nonprofit and community organizations oversee activities funded in whole or in part with CDBG,HOME,ESG,CDBG-CV and HOME-ARP funds. The specific projects,agencies,and funding recommended for the 2022-2023 period are given in the following section. 2022-2023 Proiects Submitted,Agencies and Recommended Funding: ECONOMIC DEVELOPMENT • Build Roanoke(Western Virginia Workforce Development Board)—Build Roanoke is a project that was proposed to increase the number of individuals seeking employment in the construction industry.This was to have been accomplished by increasing the awareness and interest of youth and young adults in the construction industry,assisting individuals in getting the training and skills they need to be employable in the industry,and assisting skilled and trained individuals in obtaining their General Contracting license to provide more choices and availability of contractors in the market. Program was directed only at youth and failed to show effective use of funds or a clear path of eligibility.Program design was not connected to LMI.Onlyfocuses on high school students forjob training,not larger population.No tie in to recovery from economic impacts of COVID-19,making it ineligible as designed for available CARES Act CDBG-CV funds(Recommended$0) • Building Trades Microbusiness Development(Roanoke Regional Chamberof Commerce)-The Roanoke Regional Small Business Development Center (RRSBDC) will provide one on one confidential advising, technical business training and assistance, access to capital, human resource training, business plan development, a digital library of resources, industry research,and advocacy for microbusinesses specifically in the building rehabilitation and contracting industry.Special emphasis would be to assist minority and female owned contracting business to develop capacity to be more competitive with larger contractor firms in housing and commercial building rehabilitation services. RRSBDC would staff someone proficient in Spanish to help with outreach to a more diverse workforce. (Recommended$60,678 CDBG-CV) • Job Training Scholarships for Building Trades(City of Roanoke Economic Development Department)-This program would provide scholarships,training equipment, PPE and related expenses for individuals qualifying as Low-to Moderate-Income (80%AMI)to participate in certification courses for a variety of building trades to increase the workforce for thatjob sector. The program would be managed by staff of the City's Economic Development Department to market the program,verify income and coordinate training to be offered by qualified public or private agencies in an effort to increase capacity and workforce in the building trades. This would provide a secondary benefit to support other housing rehabilitation efforts routinelyfunded by CDBG and HOME funds. This program would help in the recovery from the job market due in large part by the COVID-19 pandemic and funded with unprogrammed CARES Act funds received in 2020.(Recommended:$200,000 CDBG-CV) HOMELESS SERVICES • Case Management(Family Promise of Greater Roanoke)-Funds will provide for staff to provide extensive case management of families utilizing homeless sheltering operated by Family Promise. The position will perform initial intake,work with each family to develop life-management plans,make referrals to mental health services and physical health services,arrange child care for families,arrange transportation and oversee the day center. (Recommended:$30,953 ESG) • Homeless Management Information System(Council of Community Services)-CCS, in its role as the HMIS Lead for the Blue Ridge Continuum of Care, seeks to maintain quality data on the homeless individuals and families who reside in the Roanoke Valley coverage area in order to best plan,prepare for,and address the effects of homelessness. HMIS is a central data storage and reporting function required by HUD and will serve up to 20 agencies that provide services to the homeless population. (Recommendation$11,000 ESG) • Homeless Prevention(Council of Community Services)-CCS will provide short-term financial assistance,housing location, and service coordination services to individuals and families facing imminent homelessness. Financial assistance and case management services will be provided based on individual household need to include assistance with first month's rent,security deposits,rental arrears,assistance in locating housing,and general housing stability service coordination activities.The program will offer financial assistance as a means to preventing homelessness for 21 families in our community.Financial assistance will be paid to landlords and/or utility companies on behalf of clients losing their current permanent housing arrangement,thus preventing homelessness from occurring. (Recommended$56,018 ESG) • New Beginnings Homeless Prevention(ARCH Services)-New Beginnings provides rapid re-housing and promotes housing stability for clients who have recently transitioned out of homelessness.Clients receive case management services to obtain and maintain independent housing,referrals to services to address crises and assistance with accessing resources such as food and transportation. Home visits and services are client-centered to meet the needs of each individual New Beginnings serves. Services can continue up to 12 months after exiting from a homeless shelter. (Recommended$0 ESG) • Rapid Rehousing (Council of Community Services) - The project will provide housing start-up costs, a short-term rental subsidy,housing location and coordination of services to families experiencing literal homelessness. Financial assistance and case management services will be provided based on individual household need to include assistance with first month's rent, security deposit, utility deposit, rental assistance, assistance in locating housing and general housing stability service coordination. The program will provide these rapid re-housing services to assist five families in our community exit homelessness and achieve stability in permanent housing. Financial assistance will be paid to third party vendors only(i.e. landlords and utility providers).(Recommended$18,229 ESG) • Street Outreach and Case Management(City of Roanoke Homeless Assistance Team)—These funds will allow the Human Services division of the City to cover wages and benefits for 2 staff case workers funded in part by ESG-CV funds to provide effective and efficient housing-focused street outreach to individuals experiencing unsheltered homelessness in the community. These additional staff allows HAT to expand hours of operations to serve individuals in mornings and/or evenings to improve outreach efforts to those that require these services. (Recommended$35,330 ESG) • Trust House Sheltering(ARCH)-ARCH's Trust House shelter program primarily serves veterans, individuals,and families who are chronically homeless upon entry.Over 90%of the clients served at ARCH are challenged with significant barriers to housing that can include criminal records,serious mental health and or substance abuse diagnoses;acute medical disabilities, low to no income,lack of health insurance and social supports,and are chronically homelessness.(Recommended: $27,213 ESG) HOUSING DEVELOPMENT • Belmont/Fallon Home Ownership(Community Housing Partners)-CDBG funds are proposed to be awarded to CHP to build 2 new construction homeownership units in the Belmont/Fallon target area for low income households. CHP has a vision of pursuing a multi-year revitalization strategy for the neighborhood that could include multifamily in the future and is a well- respected and experienced developer of affordable housing in the southeastern US and particularly the New River Valley of Virginia.The proposed funding does not include property acquisition,as it is anticipated that TAP's land bank funded with the City's ARPA program would provide suitable sites for construction of new housing. Use of CDBG funds for new housing construction is only allowable for an approved Community Based Development Organization(CBDO)that the City would need to establish with CHP. The establishment of a CBDO would be a much needed benefit in BFTA and beyond, as HUD regulations allow CBDO's to perform other eligible services for community and economic development and access Section 108 Loan funds if used. The recent Neighborhood Revitalization Strategy Area(NRSA)plan developed for BFTA does include establishing a CDBO as a development strategy. The financial structure and model used by Community Housing Partners is also expected to provide$340,000 in Program Income to offset the CDBG funds. (Recommended:$545,000 CDBG $0 HOME) • BFTA Residential Facade Improvements(Renovation Alliance)-The Belmont-Fallon Target Area Facade Grant Program will provide opportunities for property owners in the Belmont-Fallon Target Area to access matching funding for facade improvements.This program is intended to help address slum/blight remediation in the Belmont-Fallon Target Area. Eligible property owners will be able to access 50%matching funds for facade improvements within a designated gateway area within BFTA,including:Labor performed by a licensed contractor for siding repairs/painting/pointing/etc.,windows,storm windows, doors and storm doors,porches,porch footers,steps, roofs,and gutters and fees associated with Architectural/Engineering services and Permitting fees. RA would earn an administrative management fee of 5% of the value of each improvement. Program participation will require a minimum reimbursement of$2,000 and a maximum reimbursement of$7,500,translating to $4,000-upwards of$15,000 of improvements. (Recommended:$40,000 CDBG) • Down Payment Assistance(City of Roanoke)-Funds to provide 5-year forgivable,0% interest loans of up to$10,000 for down payment and closing costs to assist low/mod-income families to buy homes in the City.The program will be administered by the HUD Community Resources office staff and restricted to homes located in formerly"red-lined"areas of the City where financial services for homebuying were commonly practiced many years ago.(Recommended:$30,000 CDBG) • Emergency Home Repair Program(Total Action For Progress)-TAP's FY 22-23 Limited/Emergency Home Repair program, run by the agency's Energy Conservation and Housing Rehab (ECHR)component,will provide repairs to owner-occupied homes that are considered an immediate threat to the health and/or safety of the occupants.With CDBG funding,TAP will provide repairs to 7 or more eligible homes throughout the City of Roanoke,not to exceed$15,000 per home.Repairs to homes will address physical defects contributing to an unsafe condition for occupants, as deemed necessary by the qualified rehabilitation specialist. (Recommended: $80,000 CDBG.) • Empowering Individuals with Disabilities(Blue Ridge Independent Living Center)-BRILC's program will assist low income City of Roanoke homeowners with disabilities to remain independent within their own homes and the community by completing home modifications such as handrails,ramps,modifications of sidewalks,steps and doorways,bathroom modifications,and the installation of grab bars,etc. These modifications will also positively impact the sustainability and affordability of housing in the City.(Recommended: $70,000 CDBG.) • BFTA New Homeownership—New Construction/Rehabilitation (Habitat for Humanity) -Habitat for Humanity is a long standing partner organization that has received significant funding of CDBG and HOME funds fortarget area homeownership development. HFHRV is proposing the development and sale of sustainable and affordable single-family housing through the rehabilitation of four existing properties and the construction of four new homes to benefit eligible low-to moderate-income homebuyers in and around the City's Belmont/Fallon Target Area.All housing shall be developed in a manner consistent with the applicable neighborhood plans, local/federal historic requirements and any design overlay which may apply to each development site under consideration. (Recommended:$ 105,674 CDBG and $704,326 HOME, $810,000 Total) • BFTA Owner-Occupied Limited Repair(Renovation Alliance) -The funding requested for this application will be used to complete a minimum of 6 owner-occupied rehabilitations with less than $15,000 per unit maximum for households in the Belmont-Fallon Target Area whose household incomes are at or below 80%Area Median Income. Basic rehabilitation services utilizing volunteer labor to address"safe,warm and dry"homeowner needs for low-income persons.Projects usually include roof replacements, plumbing repairs, window and door replacement, accessibility modifications, and general maintenance and repair. (Recommended$80,000 CDBG.) • BFTA Owner-Occupied Maior Repair(Total Action for Progress)-TAP's Target Area Major Rehabilitation Projectwill provide major rehabilitation to owner-occupied homes that are considered an immediate threat to the health and/or safety of the occupants.With CDBG funding,TAP will provide major rehabilitations to four eligible single-family owned homes throughout the City of Roanoke's Belmont-Fallon target area.Repairs to homes will address physical defects contributing to an unsafe condition for occupants,as deemed necessary by the qualified rehabilitation specialist(Recommended:$265,000 CDBG.) • Summer Youth Repair(Renovation Alliance)-RA engages contractors,area businesses,and youth volunteers throughout the year to implement critical home repairs with services culminating in several weeks over the summer.RA plans to workwith youth volunteers on over 30 projects throughout the Roanoke Valley,with 12 being in the City of Roanoke.RA works with over 400 youth volunteers each year during the summer months for volunteer labor to address critical home repair projects for low-income homeowners in the City.Typical scope of work addresses safety and stability of the housing situation to help preserve affordable healthy homes,particularly for homeowners over 60 years of age,disabled,veterans and surviving spouses and homes with small children.Rehabilitation value is$15,000 or less per house. Renovation Alliance reviews and selects homes to be included in the program, determine eligibility, work scopes, any environmental testing and historic reviews, and required permits. (Recommended:$75,000 CDBG). • Restore 1240 Dale Avenue SE(Roanoke Transformations)-This was an application for CDBG funds to complete a privately funded rehabilitation project in BFTA that had already been started by a property owner. Many concerns with the eligible use of CDBG funds with this activity. (Recommended:$0 CDBG) • Transitional Housing Renovation(Rescue Mission)-The Roanoke Rescue Mission proposes to rehabilitate a propertythey own at 319 Dale Ave SE for the purpose of creating 4 transitional apartment-style housing units Residents would pay a deeply discounted rent at$10 a day,or roughly$300 a month.The rental fee includes electricity,gas,water,cable,and internet.The model for this program is an existing model at the Mission known as Hope House,which does not utilize federal funds. Target beneficiary at 50%or less AMI(low to very low income). While transitional housing is a need in the City,the concerns with the request amount($230,000)with no prior experience with CDBG,some questions on program design and lease terms,and the amount of technical assistance required gave the citizen review committee cause to rank the application lower. (Recommended:$0 CDBG) High Costs Units for Lead Paint Abatement in BFTA(City of Roanoke Dept. of Planning,Building&Development)- Lead Safe Roanoke(LSR)is a HUD-funded program implemented by the City of Roanoke and managed underthe HUD Community Resources division of Planning,Building&Development Department.The program's goal isto reduce lead poisoning in children by stabilizing lead based paint hazards found in rental and single-family homes built in the City of Roanoke prior to 1978. Eligible applicants receive comprehensive services to identify and stabilize deteriorating lead-based paint hazards in their home and/or rental units.CDBG funds would assist on 5 single family"High Cost Units,"defined by HUD as units requiring more than $20,000 worth of lead hazard reduction services,in the Belmont Fallon Target Area (BFTA). (Recommended:$30,000) Future Housing Development Utilizing HOME-ARP Funds(City of Roanoke Dept.of Planning,Building&Development)-In April 2021,the City received notice from HUD of an award of funds to the HOME Investment Partnership Program from the American Rescue Plan Act. Total funds to be awarded are $2,449,336, but only 5% are available for administration and planning until the City submits an allocation plan to HUD. Consulting services are being procured to begin developing this plan to determine priorities from eligible housing activities. HOME-ARP funds can be used for four (4) eligible activities: the production and preservation of affordable housing;tenant-based rental assistance;supportive services including homeless prevention services and housing counseling;and the purchase or development of non-congregate shelter for individuals or families experiencing homelessness. We are required to include the HOME-ARP funding in our2022 Annual Plan,although it is not anticipated that we will begin the application process and program non-administrative funds until the FY 23-24 program year. HOME-ARP funds are not required to be fully expended until September 30,2030. (Recommended:$2,326,869 HOME- ARP) PUBLIC SERVICES • 2022 Apple Ridge Farm Academic Summer Camp(Apple Ridge Farm,Inc.) -Apple Ridge seeks funding scholarships for 20 low-income youth to attend Apple Ridge Farms Academic Summer Camp.The project will be the embellishment of the self- esteem,team building,and social emotional learning programs at Apple Ridge's summer camp.Apple Ridge will use project- based and social/emotional learning techniques to teach science, reading,writing, art, music, swimming,gardening,team building, mindfulness, and outdoor adventure. Campers take field trips to universities to introduce them to college life. (Recommended:$20,000 CDBG.) • Scout Reach(Blue Ridge Mountain Council—Boy Scouts of America)-The Scout Reach program provides adult leadership, pays registration fees,offers scholarships to attend activities,program supplies,and transportation.The Scouting program is designed to develop leadership skills,increase a sense of community,provide positive adult role models,and build confidence in youth.Application failed to meet basic eligibility for funding. (Recommended:$0 CDBG) • Court Appointed Special Advocates (Children's Trust) -The CASA program is requesting CDBG funds to offer further programming for children in foster care as well as to support children who are at risk of foster care placement.CASA's program offers an objective advocate for a child who has experienced abuse and neglect.CASA staff and volunteers work with children whose cases have been assigned by a judge.CASA staff recruit,train and supervise volunteers.New volunteers complete 30 hours of training prior to serving as an Advocate and then 12 hours of continuing education annually.(Recommended$38,501 CDBG) • Children's Advocacy Center Program(Children's Trust)-The Children's Advocacy Center(CAC)coordinates a community response to child abuse bringing together the services a child's needs during the investigation and prosecution of cases,and ensures that children get the help he/she needs to heal physically and mentally. Services offered through the CAC include: Forensic interviewing services,where an abused child often discloses his/her experiences to specially trained staff who conduct developmentally appropriate, legally sound interviews with children. Family advocacy services are also provided by Family Advocate staff at the CAC.The family advocate meets with the child's caregiver to answer any questions and conducts a needs assessment to make necessary referrals.This assessment can include basic needs such as food,clothing,shelter,or mental health needs.The advocate continues to assist the non-offending caregiver with crisis intervention and referrals throughoutthe investigation and prosecution. (Recommended$30,960 CDBG) • Community Support Specialist for Brain Iniuries—(Brain Iniury Services of SIN Virginia)-BISSWVA Community Support Specialists are utilized to develop techniques that will help survivors of brain injury overcome challenges from their injury associated with everyday living and increase independent living and can help with a wide variety of things including learning how to get up on time,use public transit,manage money,stay organized,and other life skills.Application was lacking detail on how CDBG funds would apply to staff costs. As no one was currently serving in that position,it was not possible to assess the credentials of the person in this role and no plan on ensuring only Roanoke City clients were served with these funds. (Recommendation:$0 CDBG) • Housing Stabilization for Families in Need(Council of Community Services)-The project will provide homeless prevention services to households in the City of Roanoke.Services include payment of security deposits,rent,and utility deposits for 30 households. All payments are made directly to the landlord or utility company. Records documenting the eligibility and provision of services are maintained by the Council of Community Services(CCS).The Director of Homeless Services has oversight of the program to ensure compliance with regulations.The Director will provide supervision to the Housing Coordinator.Staff will serve as primary caseworker for the program.Staff will accept applications and perform eligibility determinations.Referrals will be made to community resources to assist the family in achieving long term stability.Staff will work with each family to develop an individualized housing stability plan with mutually identified goals and action steps. (Recommended$75,000 CDBG) • LSR Outreach&Education Expansion(City of Roanoke Dept of Planning,Building&Development)-Lead Safe Roanoke (LSR) is a HUD-funded program implemented by the City of Roanoke. The program's goal is to reduce lead poisoning in children by stabilizing lead based paint hazards found in rental and single-family homes built in the City of Roanoke prior to 1978.Eligible applicants receive comprehensive services to identify and stabilize deteriorating lead-based paint hazards in their home and/or rental units. By funding this expansion,families would be protected in the short term from lead poisoning by having the tools needed to keep their family safe with cleaning while leveraging LSR's current funding to develop long term solutions like window replacement and fresh paint. Using additional CDBG funding, Lead Safe Roanoke would expand outreach and education services to families exiting homelessness and entering into a rental housing unit.LSRwould collaborate with housing service providers to make a Welcome Home basket available to the family.The basketwould include LSR program information and cleaning supplies such as mops,buckets,paper towels,sponges,etc.with instructions on how to clean lead safe. Each household would receive a standard Welcome Home basket with the option to personalize add on items such as smoke/carbon monoxide detectors,fire extinguishers,and thumb latch deadbolts depending on the health and safety needs of the unit. A Healthy Home Guide will be provided to review home safety, such as how and when to check smoke/carbon monoxide detectors, and available community resources. Families utilizing public funding to move into rental housing are required to have a lead screen performed by the housing service provider.This requirement falls under another HUD office and does not connect with LSR.However,greater assistance is needed by housing service providers to complete the screening than is provided. Under the LSR Outreach and Education expansion, LSR staff would provide lead education and technical assistance with the provider to ensure the requirement is met,but ultimately that the family is safe from lead in their new home.If the screen fails,LSR will assist the family and property owner in applying to Lead Safe Roanoke to receive a full lead inspection and risk inspection and lead hazard reduction services.This would be an expansion of a current program offered by LSR,but targeted for formerly homeless families. While this was a well devised and detailed plan,this program was not recommended for funding from CDBG,largely due to revenue constraints. (Recommended:$0) Building Legacies Overcoming Challenges (BLOC) Counselling (Family Service of Roanoke Vallev)- FSRV will offer mental health services, counseling and support to residents of the Roanoke Redevelopment and Housing Authority sites; Lansdowne,Hunt Manor,Melrose Towers,Villages of Lincoln,Jamestown Place,Morningside Manor,Bluestone,and/or Indian Village.The COVID-19 pandemic has led to an increase in reported mental health issues nationwide.The traumas experienced in the last two years due in large part to the COVID-19 pandemic are unprecedented and well documented.Within these RRHA neighborhoods it is advantageous to have embedded Mental Health Professionals to build trust,credibility and decrease the barriers to access care including childcare and transportation.The counseling services FSRV provides,using trauma informed practices,will help residents build resiliency and address depression/anxiety needs that have ballooned since March,2020. The application makes a strong case thatthe program addresses the required criteria for use of CDBG-CV funds.(Recommended: $65,000 CDBG-CV) Emergency Eviction Relief Program(Total Action for Progress)-TAP is requesting funding to provide mortgage,utility,or rent assistance(direct payments)on behalf of families(0-80%AMI)at risk of homelessness because of past-due payments.Partners include the local Continuum of Care (Central Intake)and the Financial Empowerment Center.All families will be offered the services of the FEC to help them budget for future housing and utility costs.Families assisted would have to be either 1)at risk of homelessness because of foreclosure or eviction,or 2)risk violating their leases and losing their housing because of utility shutoffs.This is an existing program which has been provided both CDBG-CV and ESG-CV funds since 2020. The eviction moratorium currently in place in Virginia is set to expire in June 2022.The application as written provides subsistence payments to families at 80%or less of AMI.In the event that this application is recommended for funding at a loweramount,HCR may ask TAP to direct these funds to 50% or less AMI to use limited resources to the most susceptible to homelessness. (Recommended:$215,000 CDBG-CV) Emergency Service Program/Pathway for Youth(Presbyterian Community Center)-Emergency Services offered by PCC is a homelessness prevention program that provides food and financial assistance to eligible families and individuals facing crisis situations. PCC's Emergency Services program will provide such eligible services to households,including:payment of rent, mortgage,and utility bills in cases where a temporary financial shortage has created the threat of eviction or cut-off of essential services; payment for non-narcotic prescription medications and other medical expenses which are not covered by public or private insurance or are otherwise unaffordable to the patient;referrals to other available resources and programs provided by Family Service of Roanoke Valley,Roanoke Area Ministries,Blue Ridge Behavioral Healthcare,and Rescue Mission. PCC also offers a long-standing child care/education program called Pathway for Youth. As other funding is earmarked for rent relief and homeless prevention, HCR staff has reached out to PCC to instead provide CDBG funds for the expansion of the child care program,which is a need for families in BFTA. (Recommended:$25,000) NEIGHBORHOOD DEVELOPMENT • ADA Curb Ramps Improvements(City of Roanoke Transportation—Streets&Traffic)-Phase II Installation of handicapped accessible ramps and repair/replacement of dilapidated sidewalks in the Belmont/Fallon Target Area (BFTA). Funds to be matched by City General Funds(Recommended$ 100,000 CDBG) • BelmontBranch Library Accessibility Renovations(City of Roanoke Libraries)-Funds were requested to augmenta larger renovation of the Belmont Branch Public Library to improve handicapped accessibility. While CDBG funds are normally restricted for improvements or maintenance to public buildings other than to remove architectural barriers for handicapped access. Since the project was already underway, a new bidding process would have been required and Davis-Bacon requirements would have likely meant cost increases to the entire project. (Recommended: $0 CDBG) • Code Enforcement(City of Roanoke Dept. of Planning, Building&Development) -Funds salaries and fringe benefits of 3 inspectors in established conservation and rehabilitation districts for City enforcement of the building maintenance and other codes to address blighting conditions and improve living standards and housing stability in heavily saturated low-moderate income neighborhoods. (Recommended: $ 176,914 CDBG.) • Neighborhood Development Grant Program(City Manager's Office/Neighborhood Services)-HUD Community Resources will no longer provide CDBG grants to neighborhood organizations in predominantly low-to-mod-income neighborhoods due to the difficulties and requirements of managing federal funds for many small,volunteer based neighborhood groups.The City's general fund has provided resources through Neighborhood Services and Roanoke Neighborhood Advocates to operate a similar program that will have fewer regulatory requirements and can be more easily managed by neighborhood associations. (Recommended:$0 CDBG). • RIDE Solutions BetterBus Stops for Neighborhoods(Roanoke Valley-AlleghanyRegional Commission)-RIDE Solutions intends to create and facilitate a working group of Northwest Roanoke communities,Valley Metro,and the City of Roanoke,to select the suitable locations for three new transit shelters (two art bus shelters and one unmodified shelter), under the assumptions that all the work to be conducted within City right-of-way,contracting work is limited to the acquisition of right-of- way excavation permits,and encroachment permits will be coordinated between the City of Roanoke and the Greater Roanoke Transit Company.Where possible and feasible these grant funds will pay for the installation of ADA accessible concrete pads, and reasonable updates to existing sidewalks and curb ramps to facilitate access to the shelter.Bus shelters will be donated by Valley Metro and two of the bus shelters will be customized by a local artist in coordination with the City of Roanoke Arts Commission. (Recommended:$47,762 CDBG) • Land Bank and Property Acquisition for BFTA(Total Action for Progress)-In early 2019,TAP was designated the land bank for the City of Roanoke. As a land bank,TAP's intent is to acquire,hold,and transfer properties within the City boundaries to return any blighted,abandoned,foreclosed,or tax-delinquent property back to its most productive use. This generally means transferring titles to responsible entities that have the experience and capability to rehabilitate and renovate a property for affordable housing or homeownership.TAP requested to use CDBG funds to acquire two properties within the Belmont-Fallon Target Area. HCR policy is to require any property acquired with CDBG funds to have a written agreement in place with a developer of affordable housing within 36 months. The application did not identify specific properties or provide details of any agreements for future development. (Recommendation:$0 CDBG) • BFTA Street Improvement Project(City of Roanoke Engineering Department)-CDBG funds to set aside for Belmont/Fallon Target Area 9th Street SE Improvement Project to begin in FY 23-24. FY 22-23 allotted funding will cover costs for design and engineering to expedite the time needed to begin the project. The City typically funds a street improvement project in each target area funded between CDBG and General Fund capital accounts. Past practice has been to do these public improvements at the conclusion of a target area period,but efforts will be made to begin these visible projects earlier in a target area timeline to better encourage private investment during the target area period and beyond. (Recommended: $346,297 CDBG) ADMINISTRATION/PLANNING • HUD Administrative Funds(City of Roanoke Dept.ofPlanning,Building&Development) -The HUD Community Resources (HCR)office is tasked with planning,budgeting,managing,monitoring and reporting on the use of federal funds received from HUD for eligible activities that meet HUD National Objectives. HCR solicits applications forfunding annually,determine eligibility of proposed programs,involve citizen review committees to rank priority projects,and develops Annual Action Plans for approval by City Council and submission to HUD. Once the Plan has been approved by Council,HCR staff develop MOUs and written agreements with non-profit agencies or city departments,provide technical assistance as needed,manage funded programs, monitor for compliance with federal regulations, and report beneficiary information and accomplishments to HUD and the general public. The office is currently staffed by a Community Resources Administrator,2 Community Resource Specialists a City Planner and an Administrative Assistant. The 2022 Annual Plan proposes to add an additional Community Resources Specialist to improve monitoring and compliance as well as assist small non-profits in capacity building. Staffing and other operating costs associated with the general administration of the City's CDBG,HOME,ESG entitlement programs as well as CARES Act and HOME American Rescue Plan supplemental funding. Budget includes costs for staff salaries/fringe benefits, operating and administrative expenses, professional development training and use of outside consultants for specialized services. Limits for each program are 20%for CDBG,10%for HOME,7.5%for ESG,20%for CDBG-CV and 15%for HOME- ARP. (Recommended:$363,220 CDBG;$75,633 HOME;$ 11,280 ESG;$0 CDBG-CV and $ 122,467 HOME-ARP). 2022-2023 HUD Funding Recommendations Funding by Category: Economic Development $260,678 Homeless Services $178,743 Housing Development $4,351,869 Public Services $469,461 Neighborhood Development $670,973 Planning and Administrative Costs $572,600 Total $6,504,324 Breakout-2022-2023 Funding for Belmont/Fallon Target Areas Revitalization Initiative: $1,536,971 Agency Project Name Current Requested Recommended Apple Ridge Farms 2022 Academic Summer Camp $0 $20,000 $20,000 ARCH Roanoke Rapid Rehousing $19,060 $29,508 $0 ARCH Roanoke Shelter Operations $27,213 $32,600 $27,213 Blue Ridge Independent Living Center Empowering Individuals with Disabilities $55,000 $75,000 $70,000 Blue Ridge Mountain Council Scout Outreach $0 $24,600 $0 Brain Injury Services of SW Virginia Community Support Specialist $0 $24,000 $0 Children's Trust Court Appointed Special Advocates $30,500 $38,501 $38,501 Children's Trust Family Advocacy Services $29,750 $30,960 $30,960 City of Roanoke ADA Ramps in BFTA $51,000 $100,000 $100,000 City of Roanoke BFTA Infrastructure-91h Street Improvements $0 $900,000 $346,297 City of Roanoke Belmont Branch Library Accessibility Renovations $0 $285,160 $0 City of Roanoke Code Enforcement $163,850 $176,914 $176,914 City of Roanoke Down Payment Assistance $0 $30,000 $30,000 City of Roanoke HAT Outreach and Case Management $0 $35,330 $35,330 City of Roanoke High Cost LSR Units in BFTA 0 $30,000 $30,000 City of Roanoke HOME-ARP Housing Future Development $0 $2,236,869 $2,236.869 City of Roanoke HUD Administration $446,333 $602,312 $572,600 City of Roanoke Job Training Scholarships for Building Trades $0 $200,000 $200,000 City of Roanoke LSR Outreach and Education Expansion $0 $15,000 $0 Community Housing Partners Belmont/Fallon New Homeownership $0 $875,0001 $545,000 Council of Community Services Homeless Management Information Services $11,162 $11,000 11,000 Council of Community Services Homelessness Prevention $56,018 $56,018 $56,018 Council of Community Services Housing Stabilization for Families In Need $75,000 $75,000 $75,000 Council of Community Services Rapid Rehousing $18,2291 $18,229 $18,229 Family Promise of Greater Roanoke Case Management $30,953 $30,953 $30,953 Family Services of Roanoke Valley BLOC Mental Health Counseling $0 $65,000 $65,000 Habitat for Humanity in the Roanoke Valley BFTA New Homeownership $937,000 $1,178,000 $810,000 Presbyterian Community Center BFTA Childcare Services $0 $45,000 $25,000 Renovation Alliance BFTA Limited Housing Repair $96,500 $110,000 $80,000 Renovation Alliance BFTA Residential Fagade Improvement $40,000 $40,000 $40,000 Renovation Alliance Summer Youth Housing Repair $91,000 $105,000 $75,000 Rescue Mission Transitional Housing Renovations $0 $230,000 $0 Roanoke Regional Chamber of Commerce Building Trades Microbusiness Development $0 $63,000 $60,678 Roanoke Transformations Restoration of 1240 Dale Ave SE $0 $19,018 $0 Roanoke Alleghany Regional Commission RIDE Solutions Better Bus Stops for NW Neighborhoods $0 $47,762 $47,762 Total Action For Progress Emergency Eviction Relief Program $0 $215,000 $215,000 Total Action For Progress BFTA Major Housing Rehabilitation $194,250 $278,524 $265,000 Total Action For Progress BFTA Land Bank Property Acquisition $0 $90.131 $0 Total Action for Progress Limited Housing Repair $62,500 $98,244 $80,000 Western Virginia Workforce Development Board Build Roanoke $0 $197,000 $0 <V-L IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 181h day of July 2022. No. 42397-071822. A RESOLUTION authorizing acceptance of certain grants from the United States Department of Housing and Urban Development(HUD) for entitlement funding for the 2022-2023 fiscal year consisting of the Community Development Block Grant (CDBG), the HOME Investment Partnerships Program (HOME) Grant, the Emergency Solutions Grant (ESG), the CARES Act (CDBG-CV) and American Rescue Plan Act(HOME-ARP) funds for such grants to be used in connection with the 2022-2023 HUD Annual Action Plan previously approved by City Council; upon certain terms and conditions, and authorizing the execution of the necessary grant documents required to accept such funding. BE IT RESOLVED by the Council of the City of Roanoke that: I. The City of Roanoke hereby accepts entitlement grant funding for the 2022-2023 fiscal year from HUD,with no local match required from the City of Roanoke, in the following amounts: (1) CDBG 2022-2023 entitlement funding in the amount of $1,818,463, (2) CDBG prior year entitlement/program income in the amount of$725,865,(3)HOME 2022-2023 entitlement funding in the amount of$760,067,(4)HOME prior year entitlement/program income in the amount of$19,892,(5)ESG 2022-2023 entitlement funding in the amount of$156,541,(6)ESG prior year entitlement/program income in the amount of$33,482,(7)CDBG-CV prior year special allocation carryover in the amount of$540,678, and (8) HOME-ARP special allocation in the amount of $2,449,336, for a total of $6,504,324. The aforementioned funding shall be used for the purpose of providing a variety of activities ranging from affordable housing and community development to economic development,in connection with the 2022- 2023 HUD Annual Action Plan, as more particularly described in the City Council Agenda Report dated July 18, 2022, and the attachments to that report. R-HUD Entitlement funding 2022-2023(7.l 8.22) 2. The City Manager is hereby authorized to execute any and all requisite documents required to accept the grants,in a form approved by the City Attorney,and to furnish such additional information as may be required in connection with the City's acceptance of such grants. ATTEST: City Clerk R-HUD Entitlement funding 2022-2023(7.18.22) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of July 2022. No. 42398-071822. AN ORDINANCE to appropriate funding from the Department of Housing and Urban Development (HUD) for the Community Development Block Grant Program (CDBG), HOME Investment Partnerships Program, and Emergency Solutions Grant (ESG), CDBG-CV CARES Act Program, and HOME-ARP Program, amending and reordaining certain sections of the 2022-2023 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriate HOME Administration 35-090-5446-1002 $ 53,815 HOME Administration 35-090-5446-1003 8,664 HOME Administration 35-090-5446-1105 538 HOME Administration 35-090-5446-1120 4,117 HOME Administration 35-090-5446-1125 7,258 HOME Administration 35-090-5446-1126 380 HOME Administration 35-090-5446-1130 721 HOME Administration 35-090-5446-1131 139 HOME-BFTA New Homeownership 35-090-5446-5647 684,434 HOME-BFTA New Homeownership 35-090-5443-5647 19,892 HOME-ARP Administration 35-090-5441-1002 80,186 HOME-ARP Administration 35-090-5441-1105 12,910 HOME-ARP Administration 35-090-5441-1117 802 HOME-ARP Administration 35-090-5441-1120 6,134 HOME-ARP Administration 35-090-5441-1125 10,564 HOME-ARP Administration 35-090-5441-1126 458 HOME-ARP Administration 35-090-5441-1130 1,074 HOME-ARP Administration 35-090-5441-1131 177 HOME-ARP Administration 35-090-5441-2010 7,662 HOME-ARP Administration 35-090-5441-2044 2,500 HOME-Future Housing Development 35-090-5441-5620 2,326,869 ESG-ESG Administration 35-E23-5244-1002 7,996 ESG-ESG Administration 35-E23-5244-1003 1,287 ESG-ESG Administration 35-E23-5244-1105 80 ESG-ESG Administration 35-E23-5244-1120 612 ESG-ESG Administration 35-E23-5244-1125 1,129 ESG-ESG Administration 35-E23-5244-1126 49 ESG-ESG Administration 35-E23-5244-1130 107 ESG-ESG Administration 35-E23-5244-1131 20 ESG - City Of Roanoke HAT Outreach 35-E23-5244-5526 35,330 ESG - Family Promise of Greater Roanoke 35-E23-5244-5644 22,583 ESG - Family Promise of Greater Roanoke 35-E22-5241-5644 8,370 ESG - COCS Rapid Rehousing 35-E23-5244-5618 11,857 ESG - COCS Homelessness Prevention 35-E23-5244-5618 39,278 ESG - Council of Community Services HMIS 35-E23-5244-5618 9,000 ESG - Rapid Rehousing, HMIS 35-E22-5241-5618 25,112 ESG -ARCH trust House Shelter 35-E23-5244-5650 27,213 CDBG - Children's Advocacy Center Program 35-G23-2339-3775 30,960 CDBG - Neighborhood Infrastructure 35-G23-2339-3918 38,501 CDBG - Housing Stabilization for Families in Need 35-G23-2339-5604 75,000 CDBG - Emergency Services/Pathway for Youth 35-G23-2339-1108 25,000 CDBG - Apple Ridge Academic Farm 35-G23-2339-5084 20,000 CDBG - Habitat BFTA New Homeownership 35-G23-2320-5647 105,674 CDBG - LSR BFTA High Cost Units 35-G23-2321-1109 30,000 CDBG - TAP BFTA Major Rehabilitation 35-G22-2220-5666 265,000 CDBG - RA BFTA Residential Fagade Program 35-G23-2319-1108 40,000 CDBG - RA BFTA Limited Home Repairs 35-G22-2219-5665 80,000 CDBG - BFTA ADA Curb Ramps 35-G23-2320-5442 100,000 CDBG - CHP BFTA New Homeownership 35-G23-2320-5648 545,000 CDBG - Empowering Individuals Withs Disabilities 35-G23-2319-5057 70,000 CDBG - TAP Limited Home Repairs 35-G23-2319-5470 39,135 CDBG - TAP Limited Home Repairs 35-G22-2219-5470 40,865 CDBG - RIDE Solutions Better Bus Stops 35-G23-2322-1110 47,762 CDBG - RA Summer Youth Build Repairs 35-G23-2319-5486 75,000 CDBG - Down Payment Assistance 35-G23-2320-5119 30,000 CDBG - BFTA 9th Street Improvement 35-G23-2320-5442 346,297 CDBG -CV Emergency Eviction Relief Program 35-G20-2053-5687 215,000 CDBG -CV BLOC Counselling 35-G20-2053-5686 65,000 CDBG -CV Building Rehad and Microbusiness Dev(35-G20-2053-5668 60,678 CDBG - CV Job Training Support Services 35-G20-2053-2046 200,000 CDBG-CDBG Administration 35-G23-2322-1002 198,810 CDBG-CDBG Administration 35-G23-2322-1105 32,008 CDBG-CDBG Administration 35-G23-2322-1117 1,988 CDBG-CDBG Administration 35-G23-2322-1120 15,209 CDBG-CDBG Administration 35-G23-2322-1125 29,434 CDBG-CDBG Administration 35-G23-2322-1126 1,346 CDBG-CDBG Administration 35-G23-2322-1130 2,664 CDBG-CDBG Administration 35-G23-2322-1131 461 CDBG-CDBG Administration 35-G23-2322-2010 55,000 CDBG-CDBG Administration 35-G23-2322-2015 8,000 CDBG-CDBG Administration 35-G23-2322-2020 2,400 CDBG-CDBG Administration 35-G23-2322-2030 500 CDBG-CDBG Administration 35-G23-2322-2035 5,000 CDBG-CDBG Administration 35-G23-2322-2042 1,900 CDBG-CDBG Administration 35-G23-2322-2044 7,500 CDBG-CDBG Administration 35-G23-2322-2075 500 CDBG-CDBG Administration 35-G23-2322-2160 500 CDBG-Code Enforcement 35-G23-2322-1002 126,389 CDBG-Code Enforcement 35-G23-2322-1105 21,587 CDBG-Code Enforcement 35-G23-2322-1117 9,669 CDBG-Code Enforcement 35-G23-2322-1120 15,129 CDBG-Code Enforcement 35-G23-2322-1125 1,264 CDBG-Code Enforcement 35-G23-2322-1126 795 CDBG-Code Enforcement 35-G23-2322-1130 1,656 CDBG-Code Enforcement 35-G23-2322-1131 425 Revenue CDBG Entitlement FY23 35-G23-2322-2054 $ 1,818,463 CDBG Prior Year Entitlement Carryover 35-G22-2200-3825 385,865 CDBG Program Income 35-G23-2322-3826 340,000 HOME Entitlement FY23 35-090-5446-2058 760,067 HOME Prior Year Entitlement Carryover 35-090-5443-2057 19,892 ESG Entitlement FY23 35-E23-5244-2060 156,541 ESG Prior Year Entitlement Carryover 35-E22-5241-2059 33,482 CDBG-CV Prior Year Special Allocation Carryover 35-G20-2053-2053 540,678 HOME-ARP Future Housing Development FY23 35-090-5441-5446 2,449,336 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. 4 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: duly 18, 2022 Subject: Acceptance and Appropriation of 2022 Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG) Funds, CDBG-CV Funds and HOME-American Rescue Plan (HOME-ARP) Funds for FY 22-23 HUD Funded Activities Background: CDBG and HOME funds received from the U. S. Department of Housing and Urban Development (HUD) provide for a variety of activities ranging from affordable housing and community development to economic development. ESG funds are used to support programs for homelessness prevention rehousing. The City has received entitlement grant fundsfor over thi d rapid y years and must submit an Annual Plan annually to HUD to receive such funding. Additionally, the City was awarded a special allocation from the Coronavirus Aid, Relief and Economic Security (CARES) Act of CDBG-CV funds in 2020 of $1 ,603,011 to be expended prior to 2026 (of which $540,678 remains unspent), and will receive $2,449,336 in HOME-ARP from the American Rescue Plan Act in 2022 upon submission and approval of an Allocation Plan to HUD. On July 18, 2022, City Council authorized filing the 2022 Annual Plan and authorized the City Manager, or City Manager's designee, to execute any necessary additional documents pertaining thereto as part of approving the submission of the 2022 HUD Annual Plan. Funding allocations contained this report reflect those presented to the City Council in the 2022 HUD Annual Plan adoption. Considerations: The 2022 HUD Annual Plan, approved by City Council as part of the annual update to the 2020-24 HUD Consolidated Plan, provides for activities totaling $6,504,324. The funding for these activities included new entitlement funds of $2,735,071 , funds unexpended from prior year accounts totaling $979,917, $340,000 in program income, and a new special allocation of $2,449,336. Acceptance of the funds and appropriation or transfer to the accounts indicated in Attachment 1 is needed to permit FY 22-23 activities to proceed. Recommended Actions: 1 . Accept the 2022-2023 CDBG, HOME and ESG entitlement funds, CDBG- CV and HOME-ARP special allocation funds, to be used for providing the services indicated in the 2022-2023 HUD Annual Action Plan as detailed below; CDBG 2022-23 Entitlement $1 ,818,463 CDBG Prior Year Entitlement/Program Income 725,865 HOME 2022-23 Entitlement 760,067 HOME Prior Year Entitlement/Program Income 19,892 ESG 2022-23 Entitlement 156,541 ESG Prior Year Entitlement/Program Income 33,482 CDBG-CV Prior Year Special Allocation Carryover 540,678 HOME-ARP Special Allocation 2,449 336 TOTAL $6,504,324 2. Authorize the City Manager to execute the required Grant Agreements, Funding Approval, and other documents required by HUD in order to accept the funds, all of such documents to be approved as to form by the City Attorney; and 3. Adopt the accompanying budget ordinance to a r te, reprogram, and transfer funding in the amount of $6,504,324intoaaccounts to be established in the Grant Fund by the Director of Finance, as detailed in the attached budget ordinance. ------- ------------------- Robert Cowell. jr City Manager Attachment: FY 22-23 HUD Funds Appropriation Ordinance Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager/Director of Finance Clarence Grier, Deputy City Manager for Operations Amelia Merchant, Deputy Director of Finance .Jillian Papa Moore, Acting Director of Planning, Building and Development Keith Holland, Community Resources Program Administrator 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA fy)f The 18th day of July 2022. No. 42399-071822. AN ORDINANCE to appropriate funding from the Department of Justice Federal Asset Sharing Program and the Department of Treasury Federal Asset Sharing Program for enhancing law enforcement operations, amending and reordaining certain sections of the 2022-2023 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations DoJ Training and Development 35-640-3304-2044 $ 12,257 Revenues DoJ Federal Asset Forfeiture Subsidy 35-640-3304-3305 12,012 DoJ Federal Asset Forfeiture - Interest 35-640-3304-3306 245 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. _ ot CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 18, 2022 Subject: Appropriation of Federal Asset Forfeiture Funds Background: In 1986, the United States Congress authorized the transfer of certain federally forfeited property to state and local law enforcement agencies that participated in the investigation and seizure of the property. Application for an equitable share of property seized by local law enforcement must be made to the U.S. Department of Justice and certified by the U. S. Attorney. This property, including funds shared with state and local agencies may only be used for the purposes stated in the application, i.e. narcotics investigations related to law enforcement. Participation in federally forfeited property sharing enhances the effectiveness of narcotics investigations by providing necessary investigative equipment and training and offsets the cost that would otherwise be borne by the City's taxpayers. Considerations: The Police Department receives funds periodically from the Federal Asset Forfeiture Sharing Program. Federal law mandates that these seized funds be placed in an interest bearing account until forfeited and that any interest earned be used in accordance with program guidelines. These funds are provided by either the United States Department of the Treasury (DOT) or the United States Department of Justice (DOJ). Program guidelines require that these funds be segregated by the providing department. Revenue in the amount of $12,012 and interest in the amount of $245 have been collected and are available for appropriation to the Department of Justice and Department of the Treasury Asset Forfeiture grant fund accounts. The funding will be utilized for specialized officer training in leadership development, forensics, interview skills, polygraph operation, and more. Recommended Action: Adopt the accompanying budget ordinance to increase the revenue estimate in the Grant Fund in the amount of $12,257 and appropriate funding in the same amount into accounts to be established by the Director of Finance in the Grant Fund. Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager for Operations Amelia C. Merchant, Deputy Director of Finance Samuel Roman, Jr., Chief of Police 2 r q�i IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18'h day of July 2022. No. 42400-071822. AN ORDINANCE authorizing the City Manager or his designee to execute on behalf of the City a Revocable License Agreement with Downtown Roanoke Inc, for the use of office space on the ground floor at the Center in the Square Parking Garage,located at 11 Campbell Avenue, S.E., Roanoke,Virginia,which would house the Block by Block Program and be shared space with PARK Roanoke Offices; authorizing the City Manager or his designee to implement, administer, and enforce such Revocable License Agreement; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager or his designee is hereby authorized on behalf of the City to execute a Revocable License Agreement with Downtown Roanoke Inc.for the use of office space on the ground floor at the Center in the Square Parking Garage,which would house the Block by Block Program and be shared space with PARK Roanoke Office, all as is more particularly set forth in the City Council Agenda Report dated July 18, 2022. 2. The term for the Revocable License Agreement shall be for two years,beginning July 19,2022,with three mutually agreed upon one-year renewal options, subj ect to being revoked by the City upon 90 days' notice to Downtown Roanoke Inc. 3. The Revocable License Agreement shall be in a form approved by the City Attorney and shall be substantially similar to the form attached to the City Council Agenda Report to this Council dated July 18, 2022. 1 4. The City Manager or his designee is further authorized to take such actions and execute such documents as maybe necessary to implement,administer,and enforce such Revocable License Agreement, with any such documents being approved as to form by the City Attorney. 5. Pursuant to the provisions of Section 12 of the City Charter,the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 18, 2022 Subject: Revocable License Agreement Between the City of Roanoke, Virginia and Downtown Roanoke Inc. for Space at the Center in the Square Garage Background: Downtown Roanoke Inc. has requested to use an office space at the Center in The Square Parking Garage for the Block by Block Program, that is slated to begin in August, 2022. This space is located on the ground floor at the Campbell Avenue entrance to the Center in the Square Garage. This space will be an operational hub and break area for the Block by Block program. This space will be a shared space with PARK Roanoke staff and is commonly known as the PARK Roanoke office space. Considerations: PARK Roanoke has created a revocable license agreement between the City of Roanoke, Virginia and Downtown Roanoke Inc. for space at the Center in the Square garage to be used by the Block by Block program. Recommended Action: Authorize the City Manager to execute a Revocable License Agreement with Downtown Roanoke Inc. for office space known as the PARK Roanoke Office Space at the City's Center in the Square Garage. The term of such License Agreement will be for two years starting July 19, 2022, with three mutually agreed upon one-year renewal options, subject to being revoked by the City upon 90 days' notice to Downtown Roanoke Inc. The Revocable License Agreement shall be in a form approved by the City Attorney and shall be substantially similar to the form attached to this letter. Authorize the City Manager to take such action and execute such documents as necessary to implement, administer, and enforce such Revocable License Agreement, with such documents approved as to form by the City Attorney. ---- --- ------------- R ---------- Robert S. owell,Jr. City Manager Distribution: Council Appointed Officers Brent Robertson, Assistant City Manager/Director of Finance Chris Chittum, Assistant City Manager REVOCABLE LICENSE AGREEMENT BETWEEN THE CITY OF ROANOKE, VIRGINIA AND DOWNTOWN ROANOKE INC. FOR SPACE AT THE CENTER IN THE SQUARE GARGAE This is a Revocable License Agreement (Agreement) given by the City of Roanoke, a Virginia municipal corporation (City) to Downtown Roanoke Inc. 213 Market St SE, Roanoke, Virginia 24011, a Virginia non-profit corporation (Operator) dated 2022, in order to provide the Operator with shared space at the City's Center In The Square Garage, Roanoke, Virginia 24011, and is subject to the terms and conditions set forth below. Operator specifically agrees to the provisions set forth herein and that this License Agreement is revocable by the City in the City's sole discretion by the City giving the Operator ninety (90) days written notice of such revocation. The following are the terms and conditions of this License Agreement: 1. Grant of License. The City hereby grants to Operator a Revocable License (License) to use the Ground Floor Office Space, as a Shared Space, 11 Campbell Ave SE, Roanoke, VA 24011, Roanoke, Virginia, in order to provide the Operator business office space for its Block By Block Ambassador Program. Such area is referred to as the "Licensed Area." 2. Term of License. The term of this Agreement shall be for two years, from , 2022, through , 2024, at which time it will terminate, unless sooner terminated pursuant to the terms of the Agreement or by law or unless extended as set forth herein at the option of the City. By mutual agreement of the parties, the Agreement may be renewed for up to four (3) additional one (1) year periods of any combination thereof. If either party wants to renew the Agreement that party shall give a written request to renew to the other party at least sixty (60) days of the expiration of the original term or any renewal term of the Agreement. The party receiving such request shall either accept or reject in writing such request within thirty (30) days of receipt of that request, provided, however, if the party receiving the request to renew fails to respond within fifteen (15) days, the request to renew shall be deemed to be rejected, unless the parties mutually agree otherwise. All terms and conditions shall remain in force for the term of this Agreement and for any renewal period unless modified by mutual agreement of both parties. This License may be revoked by the City at any time, in the City's sole discretion, by the City giving the Operator ninety (90) days written notice of such revocation, except in the case of an emergency or for health or safety reasons, in which case the City may immediately revoke this License. All terms and conditions shall remain in force for the 1 term of this Agreement and for any renewal period unless modified by mutual agreement of both parties. 3. Use of Licensed Area. Operator shall use the Licensed Area only for the purpose of conducting Block By Block activities as called for in this Agreement and subject to the terms and provisions of this Agreement. 4. Condition of Licensed Area. Operator acknowledges that Operator is solely responsible for having examined and investigated the Licensed Area to be sure the Licensed Area is suitable for the purposes that Operator intends to use the Licensed Area for, namely Block By Block activities. Operator will be solely responsible for making all such improvements necessary to use the Licensed Area for such purposes during the entire term of this Agreement. 5. Improvements to Licensed Area. Operator agrees that prior to Operator doing any work in the Licensed Area or any other improvements that Operator places in the Licensed Area, Operator will submit plans and drawings or a description of any such items to the City's Parking Enterprise Administrator and any other required City official for review and approval and will not proceed with any such actions until such prior review and written approval has been obtained. 6. Compliance with Laws. Operator agrees to comply with all applicable city, state, and federal laws, ordinances, regulations, statutes, and codes, including all relevant zoning, building, environmental, and safety codes, in connection with any construction, maintenance, improvements, and/or operation of the Block By Block activities in the Licensed Area. 7. Maintenance of and Failure to Maintain Licensed Area. Operator shall be solely and fully responsible for setting up, maintaining, operating, and providing security during office hours at the Campbell Ave. entrance, and otherwise being in charge of the Licensed Area so that the Operator can provide the Block By Block activities called for by this Agreement. However, should Operator fail to properly and timely maintain the Licensed Area and/or provide any of the other items as required by this Agreement, the City may provide for such maintenance and/or items and will be entitled to recover all of City's reasonable costs and expenses, including attorney's fees, from Operator and Operator agrees to pay all such monies to City within ten (10) days after demand for such from the City. 2 8. Utilities. Operator shall pay the charges for all the phone and internet services in connection with Block By Block activities. These charges will be paid directly to PARK Roanoke. The City will pay the charges for water, sewer, heat, air conditioning, and electricity for the Licensed Area. 9. Return of Licensed Area. Operator agrees that upon the expiration and/or termination of this License Agreement, or any extensions thereof, that Operator will return the Licensed Area to the City in as good a condition as it was at the start of the License Agreement, ordinary wear excepted. However, Operator may remove, at Operator's sole expense any of Operator's temporary or personal property not permanently affixed to the Licensed Area provided it will not cause any damage to the Licensed Area, and Operator will repair, to the satisfaction of the City, any damages to the Licensed Area caused by any removal of such items. 10. Security. Operator agrees to be responsible for provision of security for the Licensed Area. This includes such measures as may be needed. 11. No Damage to Licensed Area. Operator agrees not to and shall not commit or permit any act which results in any wasting or damage to the Licensed Area. Should any such waste or damage occur, the Operator will repair and/or replace all damaged items or areas to the satisfaction of the City, or, at the City's option, pay the City the reasonable cost of the City having such work performed. 12. Responsibility for Licensed Area. Operator agrees that Operator shall be responsible for any and all damages to the Licensed Area due to Operator's use and/or for any and all other claims arising from such use and/or Operator's actions or omissions, including, but not limited to, any damages to Licensed Area, any loss of personal property, any personal injuries, and any other injuries or damages of any type. 13. Protection of Licensed Area. Operator agrees that if Operator breaches any of the provisions of this License Agreement, the City may take any actions necessary to protect and/or maintain the 3 Licensed Area and that Operator will pay the City all damages, costs, and expenses, including attorney's fees, incurred by the City for such actions. 14. Risk of Loss. Notwithstanding anything herein to the contrary, Operator shall bear the risk of any loss of, or damage to, the Licensed Area and/or any goods and items in the Licensed Area during the term of this License Agreement. Also, notwithstanding anything herein to the contrary, City shall not be liable for any direct, consequential, incidental, or any other damages incurred by Operator due to any malfunction, theft, vandalism, acts of God (including, without limitation, lightning, wind, rain, flood, hail, fire or storms) lack of electricity, lack of air conditioning, lack of heat, or any other damages resulting from any reason whatever to the Licensed Area or arising out of or resulting from any use of the Licensed Area by the Operator. 15. Insurance. Operator, and any of its contractors, agents, or representatives doing any work or providing any services on or in connection with the Licensed Area, shall obtain and maintain during the life of this License Agreement, including any extensions, the following insurance coverages and provide the requirements set forth hereinafter for such coverage: A. The Operator shall procure and keep in force during the term of this License Agreement insurance for the Licensed Area and Operator as follows: 1. Commercial General Liability insurance with minimum limits of $1,000,000.00 each occurrence, $1,000,000.00 aggregate. These limits may be achieved through the use of an umbrella policy which states by endorsement it follows the form of the primary coverage. 2. Automobile liability for any auto, hired autos, owned, and non-owned autos of$1,000,000.00 minimum limit. 3. The above limit amounts may be met by an umbrella liability policy following the form of the underlying coverage in a minimum amount of $1,000,000.00. 4. Workers' Compensation and Employer's Liability: a. Workers' Compensation: If applicable, statutory coverage for Virginia, and shall contain a waiver of subrogation in favor of the City of Roanoke, its officers, agents and employees, and an endorsement from the insurer to this effect shall be received by 4 City's Risk Manager before the start of the interim transition activities by Operator. b. Employer's Liability: 1. $100,000-Bodily injury by accident each occurrence. 2. $500,000-Bodily injury by Disease Policy Limit. 3. $100,000-Bodily Injury by Disease each employee. 5. Property coverage to protect any goods or items in the Licensed Area. 16. Evidence Of Insurance. All Insurance shall meet the following requirements: A. Operator shall furnish the City a certificate or certificates of insurance showing the type, amount, effective dates and date of expiration of the policies, and the location of Licensed Area(s). B. The Operator shall immediately notify the City in writing if any of the insurance policies or coverages required are canceled or materially altered, and shall immediately replace such insurance and provide documentation of such to the City. C. The required insurance policies and coverages, except as to Workers' Compensation and Employer's liability, shall name the City of Roanoke, its officers, employees, agents, volunteers and representatives as additional insureds, and an endorsement from the insurer to this effect shall be received by the Risk Management Officer of the City of Roanoke within thirty (30) days of the date of this Agreement. D. Where waiver of subrogation is required with respect to any policy of insurance required under this Agreement, such waiver shall be specified on the certificate of insurance. E. Insurance coverage shall be on an occurrence basis unless otherwise permitted by the City's Risk Manager and be in a form and with an insurance company approved by the City, which approval shall not be unreasonably withheld. Any insurance company providing coverage under this License Agreement shall be authorized to do business in the Commonwealth of Virginia. 17. Entry on the Property by the City. The City shall have the right to enter the Licensed Area for the purpose of daily business activities associated with PARK Roanoke operations. 5 18. City's Limitation of Liability. The City shall not be responsible for any defect or change in the condition of the Licensed Area arising from Operator's occupation and/or use of the Licensed Area, or for any resulting damage or injury to any person or property occurring in the Licensed Area or for any damages or loss of any of the items in the Licensed Area arising from Operator's occupation and/or use of the Licensed Area. 19. Signs. Operator shall have no right to install or erect in the Licensed Area any signs, antennas or other equipment or device without the prior written consent of City, which consent shall not be unreasonably withheld. 20. Rights Cumulative. All rights, powers, and privileges conferred hereunder to the City to enforce this License Agreement shall be cumulative, and are in addition to and not restrictive to those given by law. 21. Payments to Others by Operator. The Operator agrees that Operator will comply with the requirements of Section 2.2- 4354 of the Virginia Code regarding Operator's payment to other entities and the Operator will take one of the two actions permitted therein within seven (7) days after receipt of amounts paid to Operator by the City. Operator further agrees that the Operator shall indemnify and hold the City harmless for any lawful claims resulting from the failure of the Operator to make prompt payments to all persons supplying the Operator equipment, labor, tools, or material in connection with the work provided for in the Agreement. In the event of such claims, the City may, in the City's sole discretion, after providing written notice to the Operator, withhold from any payment request or final payment the unpaid sum of money deemed sufficient to pay all appropriate claims and associated costs in connection with the Agreement and make such payment, if the City determines it to be appropriate to do so. 22. Hold Harmless and Indemnity. Operator shall indemnify and hold harmless the City and its officers, agents, and employees against any and all liability, losses, damages, claims, causes of action, suits of any nature, costs, and expenses, including reasonable attorney's fees, resulting from or arising out of Operator's or its employees, agents, or subcontractors actions, activities, or omissions, negligent or otherwise, on or near City's property or arising in any way out of or resulting from any of the work or items to be provided under this Agreement, and this includes, without limitation, any fines or penalties, violations of federal, state, or local laws or regulations, personal injury, wrongful death, or property 6 damage claims or suits. Operator agrees to and shall protect, indemnify, and hold harmless all the parties referred to above from any and all demands for fees, claims, suits, actions, causes of action, settlement or judgments based on the alleged or actual infringement or violation of any copyright, trademark, patent, invention, article, arrangement, or other apparatus that may be used in the performance of this Agreement. 23. Compliance with Laws and Regulations, and Immigration Law. Operator agrees to and will comply with all applicable federal, state, and local laws, ordinances, and regulations, including, but not limited to all applicable licensing requirements, environmental regulations, and OSHA regulations. Operator further agrees that Operator does not and shall not during the performance of its Agreement; knowingly employ an unauthorized alien as defined in the Federal Immigration Reform & Control Act of 1986. 24. Forum Selection and Choice of Law. This Agreement shall be governed by, and construed in accordance with, the laws of the Commonwealth of Virginia, without application of Virginia's conflict of law provisions. Venue for any litigation, suits, and claims arising from or connected with this Agreement shall only be proper in the Roanoke City Circuit Court, or in the Roanoke City General District Court if the amount in controversy is within the jurisdictional limit of such court, and all parties to this Agreement voluntarily submit themselves to the jurisdiction and venue of such courts, regardless of the actual location of such parties. The provisions of this Agreement shall not be construed in favor of or against either party, but shall be construed according to their fair meaning as if both parties jointly prepared this Agreement. 25. Severability. If any provision of this Agreement, or the application of any provision hereof to a particular entity or circumstance, shall be held to be invalid or unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall not be affected and all other terms and conditions of this Agreement shall be valid and enforceable to the fullest extent permitted by law. 26. Nondiscrimination. A. During the performance of this Agreement, Operator agrees as follows: i. Operator will not discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational 7 qualification reasonably necessary to the normal operation of the Operator. Operator agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. ii. Operator in all solicitations or advertisements for employees placed by or on behalf of Operator will state that Operator is an equal opportunity employer. iii. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. B. Operator will include the provisions of the foregoing Section A (i, ii, and iii) in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. 27. Drug-Free Workplace. A. During the performance of this Agreement, Operator agrees to (i) provide a drug free workplace for Operator's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of Operator that Operator maintains a drug free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. B. For the purposes of this section, "drug free workplace" means a site for the performance of work done in connection with a specific contract awarded to a contractor, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract. 28. Faith Based Organizations. Pursuant to Virginia Code Section 2.2-4343.1, be advised that the City does not discriminate against faith-based organizations. 29. Assignment. Operator may not assign or transfer this Agreement in whole or in part except with the prior written consent of the City, which consent shall not be unreasonably withheld. If consent to assign is given, no such assignment shall in any way release or relieve the 8 Operator from any of the covenants or undertakings contained in this Agreement and the Operator shall remain liable for the Agreement during the entire term thereof. 30. Contractual Disputes. Contractual claims, whether for money or for other relief, shall be submitted, in writing, no later than sixty (60) days after termination of the Agreement. However, written notice of the Operator's intention to file such claim must be given at the time of the occurrence or beginning of the work upon which the claim is based. Such notice is a condition precedent to the assertion of any such claim by the Operator. A written decision upon any such claims will be made by the City Manager or the City Manager's designee (hereafter City Manager) within thirty (30) days after submittal of the claim and any practically available additional supporting evidence required by the City Manager. The Operator may not institute legal action prior to receipt of the City's decision on the claim unless the City Manager fails to render such decision within 120 days from submittal of Operator's claim. The decision of the City Manager shall be final and conclusive unless the Operator within six (6) months of the date of the final decision on a claim or from expiration of the 120 day time limit, whichever occurs first, initiates legal action as provided in Section 2.2 - 4364, of the Va. Code. Failure of the City to render a decision within said 120 days shall not result in the Operator being awarded the relief claimed nor shall it result in any other relief or penalty. The sole result of the City's failure to render a decision within said 120 days shall be Operator's right to immediately institute legal action. No administrative appeals procedure pursuant to Section 2.2 - 4365 of the Va. Code has been established for contractual claims under this Agreement. 31. Successors and Assigns. The terms, conditions, provisions, and undertakings of this Agreement shall be binding upon and inure to the benefit of each of the parties hereto and their respective successors and assigns. 32. Headings. The captions and headings in this Agreement are for convenience and reference purposes only and shall not affect in any way the meaning and interpretation of this Agreement. 33. Counterpart Copies. This Agreement may be executed in any number of counterpart copies, each of which shall be deemed an original, but all of which together shall constitute a single instrument. 9 34. Authority To Sign. The persons who have executed this Agreement represent and warrant that they are duly authorized to execute this Agreement on behalf of the party for whom they are signing. 35. Notices. All notices must be given in writing and shall be validly given if sent by certified mail, return receipt requested, or by a nationally recognized overnight courier, with a receipt, addressed as follows (or any other address that the party to be notified may have designated to the sender by like notice): To City: PARK Roanoke Attn: Brian W. Mann, Enterprise Administrator PARK Roanoke 110 Shenandoah Avenue, Roanoke, Virginia 24016 (540) 853-8285 Copy to: City of Roanoke Purchasing Division Attn: Purchasing Manager Noel C. Taylor Municipal Building, Room 202 215 Church Avenue, SW Roanoke, Virginia 24011 Facsimile: (540) 853-1513 If to Operator: Block By Block Attn: Tina Workman Executive Director-DRI Downtown Roanoke Inc. 213 Market St SE, Street Roanoke, Virginia 24016 (540) 342-2028 ext.10 Notices shall be deemed to be effective one day after sending if sent by overnight courier or three (3) days after sending it by certified mail, return receipt requested. 36. Ethics in Public Contracting. The provisions, requirements, and prohibitions as contained in Sections 2.2-4367 through 2.2-4377, of the Va. Code, pertaining to bidders, offerors, contractors, and subcontractors are applicable to this Agreement. 10 37. Entire Agreement. This Agreement, including any attachments, exhibits, and referenced documents, constitutes the complete understanding between the parties. This Agreement may be modified only by written agreement properly executed by the parties. SIGNATURE PAGE TO FOLLOW. 11 IN WITNESS WHEREOF, the parties hereto have signed this Agreement by their authorized representatives. WITNESS: DOWNTOWN ROANOKE INC. By Tina Workman, Executive Director Printed Name and Title (SEAL) CITY OF ROANOKE, VIRGINIA WITNESS: By Printed Name and Title Printed Name and Title Approved as to form: Assistant City Attorney Approved as to Execution: Assistant City Attorney 12 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 181h day of July 2022. No. 42401-071822. AN ORDINANCE amending and reordaining Section 21-37 Discharge of air gun,gravel shooter,pneumatic gun etc. to Chapter 21, Offenses -Miscellaneous, of the Code of the City of Roanoke (1979), as amended; and dispensing with the second reading of this ordinance by title. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 21-37 Discharge of air gun gravel shooter, pneumatic gun etc. to Chapter 21, Offense- Miscellaneous, of the Code of the City of Roanoke (1979) as amended, is hereby amended and reordained to read and provide as follows: ISec. 21-31. Discharge of air gun, gravel shooter, pneumatic gun, etc. As authorized by, and not inconstant with §15.2-915.4 of the Code of Virginia(1950), as amended, the follow is implemented within the City of Roanoke. (a) Any person who shall, anywhere within the city, discharge shot, stones, gravel,bullets or any similar thing from a gravel shooter, air gun,pneumatic gun or other similar implement shall be guilty of a Class 4 misdemeanor, unless otherwise permitted by this section. (b) Subsection(a) shall not prohibit the use of a pneumatic gun at a facility approved for shooting ranges, or on or within private property with permission of the owner or legal possessor thereof when conducted with reasonable care to prevent a projectile from crossing the bounds of the property. (c) Subsection(a) shall not prohibit the establishment of commercial or private areas designated for use of paintball guns for recreational use in accordance with all applicable requirements. Equipment designed to protect the face and ears shall be provided to participants at such recreational areas, and signs shall be posted to warn against entry into the paintball area by persons who are unprotected or unaware that paintball guns are in use. (d) As used in this section, the term, "pneumatic gun" means any implement, designed as a gun, that will expel a BB or a pellet by action of pneumatic pressure. The term "pneumatic gun" includes a paintball gun that expels by action of pneumatic pressure plastic balls filled with paint for the purpose of marking the point of impact. 1 (e) All uses of a pneumatic gun otherwise allowed under this section by a minor below the age of sixteen(16) years shall be under the supervision of a parent, guardian, or other adult supervision approved by the minor's parent or guardian. (f) All minors, when permitted by a parent or guardian to use a pneumatic gun, shall be responsible for obeying all laws, regulations, and restrictions governing such use. (g) The training of minors in the use of pneumatic guns shall be done only under direct supervision of a parent, guardian, or a certified instructor. Training of minors above the age of sixteen(16)may also be done without direct supervision if approved by the minor's instructor, with the permission of and under the responsibility of a parent or guardian, and in compliance with all requirements of this section. Instructors may be certified by the National Rifle Association, a state or federal agency that has developed a certification program, any service of the Department of Defense, the Junior Reserve Officer Training Corps, American Legion, 4-H, the Civilian Marksmanship Program, Boy or Girl Scouts, USA Shooting, and similar groups approved by the chief of police, or any person authorized by these entities to certify instructors. (h) All training and shooting shall take place either indoors at a range deemed safe for such use by the minor's certified instructor, or outdoors at a facility meeting the requirements of subsection(b) above. (i) All law enforcement, conservators of the peace, animal wardens, wildlife officials, and similar groups approved by the chief of police in writing shall be exempted from the restrictions of this section when performing their official duties. 2. Pursuant to Section 12 of the Roanoke City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: Ir.4e.Attlot]a City Clerk. 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of July 2022. No. 42402-071822. AN ORDINANCE amending Section 24-2.1 Prohibition of Firearms on City Property to Chapter 24 Public Buildings and Property Generally to exempting wildlife officials from the restrictions imposed thereunder; and dispensing with the second reading of this ordinance by title. NOW THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Code of the City of Roanoke (1979), as amended, is amended by exempting wildlife officials from the restrictions imposed under Section 24-2.1 Prohibition of Firearms on City Property to Chapter 24 Public Buildings and Property Generally, is hereby amended as follows: Section 24-2.1 Prohibition of Firearms on City Property. (4) This section shall not apply to (a)military personnel when acting within the scope of their official duties, (b) sworn law enforcement officers, conservators of I the peace animal wardens and wildlife officials acting in their official capacity, (c) private security personnel hired by the City, when any of them are present in buildings owned, leased or operated by the City or in parks and in any recreational or community facility that is owned or used by the City; (d) museums displaying firearms and the personnel and volunteers of museums or living history re- enactors, performers, actors and/or interpreters, who possess firearms that are not loaded with projectiles, when such persons are participating in, or traveling to or from, historical interpretive events or are acting in any play, stage show or performances that involve the display or demonstration of such firearms as a part of such play, stage show or presentation; (e) exhibors, sellers and purchasers of firearms at gun shows conducted and held at the Berglund Center and(f) activities of(i) a Senior Reserve Officers' Training corps program operated at a public or private institution of higher education in accordance with the provisions of 10 U.S.C. §2101 et seq., or (ii) any intercollegiate athletics program operated by a public or private institution of higher education and governed by the National Collegiate Athletic Association or any club sports team recognized by a public or private institution of higher education where the sport engaged in by such program or team involves the use of a firearm. Such activities in (f) above shall follow strict guidelines developed by such institutions for these activities and shall be conducted under the supervision of staff officials or such institutions. 2. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY ATTORNEY COUNCIL AGENDA REPORT CODE AMENDMENT Date: July 18, 2022 From: Timothy R. Spencer, City Attorneys-h Re: City Code Amendments to Sections 21-37, Discharge of air gun, gravel shooter,pneumatic gun, etc. and 24-2.1, Prohibition of firearms on city property. To address concerns raised by the Virginia Department of Wildlife Resources, our office is recommending that we amend Section 21-37, Discharge of air gun, gravel shooter, pneumatic gun, etc. and Section 24-2.1, Prohibition of firearms on city property. The Virginia Department of Wildlife Resources is concerned that his clients are not exempted from these two City Code sections. They have confirmed that these proposed changes will address their concerns. The Virginia Department of Wildlife Resources believes that they would be violating the law if they used a pneumatic gun to tranquilize a bear. I explained that Section 21-37 was a part of the City Code when in May of 2017, Department of Game and Inland Fisheries responded to a report of a bear in downtown Roanoke. A pneumatic gun was used to tranquilize the bear without incident. Despite this past practice, Virginia Department of Wildlife Resources would like our City Code to be amended before they respond to any request for services by the City of Roanoke. The language in our existing City Code is similar to the language found in the codes of City of Richmond, Henrico County, City of Hampton, City of Virginia Beach, Fairfax County and the City of Fairfax. None of these other localities carve out a specific exception for wildlife officials. However, I believe that it is in the best interest of the City to make these amendments. Overview of Proposed Amendments The amendments to Section 21-37, Discharge of air gun, gravel shooter, pneumatic gun, etc. and Section 24- 2.1, Prohibition of firearms on city property, create specific exemptions for conservators of the peace, animal wardens and wildlife officials acting in their official capacity. Recommended Action Consider the proposed amendments to Section 21-37, Discharge of air gun, gravel shooter, pneumatic gun, etc. and Section 24-2.1, Prohibition of firearms on city property to create specific exemptions for conservators of the peace, animal wardens and wildlife officials acting in their official capacity. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA (YY( The 18th day of July 2022. No. 42403-071822. AN ORDINANCE to appropriate funding from the Commonwealth, federal and private grant for various educational programs, amending and re-ordaining certain sections of the 2022-2023 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 School Grant Fund Appropriations be, and the same are hereby, amended and re-ordained to read and provide as follows: Original Budget Changes R qu stad Final Budget APPROPRIATIONS 5 _ $ 125,000.00 Other Social Workers 302- 140- HOME-1000- 194R- 61210-41134- 9- 10 $ 125,000.00 _ 9,562.00 Social Security 302- 140- HOME-1000- 194R- 61210-42201- 9-10 9,562.00 117,255.74 Purchased Services 302- 140- HOME-1000- 194R- 61210- 43313- 9- 10 98,175.00 19,080 74 50,000.00 Miscellaneous Other 302- 140- HOME-1000- 194R- 61210-45586- 9-10 50,000.00 _ 25,000.00 Other Operating Supplies 302- 140- HOME-1000- 194R-61210-46615- 9-10 25,000.00 _ 81,492.38 Capital Outlay Additions Motor Vehicles 302- 140- HOME-1000- 194R- 63700- 48824- 9- 10 81,492.38 _ 750.00 Instruction Classroom-Tutor 302- 110- 0000- 1000- 198R-61100-41128- 9-00 750.00 _ 97.00 Social Security 302- 110- 0000- 1000- 198R-61100- 42201- 9-00 47.00 _ 98,600.00 SocialProfesTonal Development-Tuition 302- 110- 0000- 1000- 198R- 61100- 43312- 9-00 98,600.00 6,488,00 Other Miscelleneous-Testing 302- 110- 0000- 1000- 198R- 61100-45586- 9-00 6,488.00 _ 1,080.00 Professional Development-Supplies 302- 110- 0000- 1000- 198R-61100-46617- 9-00 1,080.00 _ 8,049.00 Instruction Classroom-General 302- 110- 0000- 1000- 200 R- 61100-41138- 3-00 8.049.00 _ 808,800.00 Data Processing Equipment 302- 280- 0000- 1000- 3295-68200-48826- 3-01 808,800.00 26,000.00 Data Processing Equipment-G.—mors School 302- 280- 0000- 1170- 3295- 68200- 48826- 3-01 26,000.00 _ 26,000.00 Data Processing Equipment-Noel C.Taylor 302- 280- 0000- 0553-3295- 68200-48826- 3-01 26,000.00 - 4,024.50 Instruction Classroom-General 302- 110- 0000- 0390- 362R-61100-41138- 3-00 4,024.50 4 024.50 Instruction Classroom-General 302- 110- 0000- 0400- 3628- 61100- 41138- 3-00 4,024.50 Original Budget Changes Requested Final Budget REVENUE Fed Grant Receipts 302- 000- 0000- 0000- 194R- 00000- 38397- 0-00 $ 389,229.38 $ 18'080.74 $ 106,965.00 Federal Grant Receipts 302- 000- 0000- 0000- 198R-00000-38402- O-00 106,965.00 g O4g.00 Federal Grant Receipts 302- 000- 0000- 0000-20OR- 00000- 38402- O-00 8.049.00 _ 726,000.00 Slate Grant Receipts 302- 000- 0000- 0000- 329S-00000- 32104- O-00 726,000.00 134 800.00 Local Match 302- 000- 0000- 0000-3295- 00000- 72000- O-00 134,800.00 _ 9,049.00 State Grant Receipts 302- 000- 0000- 0000-362R- 00000- 32291- O-00 8,049.00 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk - ROANOKE CITY PUBLIC SCHOOLS Officre of the School Board July 18, 2022 The Honorable Sherman P. Lea Sr., Mayor And members of Roanoke City Council Roanoke,Virginia 24011 Dear Mayor Lea and Members of Council: As a result of official School Board action on Tuesday, July 12, 2022, the Board respectfully requests that City Council approve the following appropriation requests: New Appropriations Award American Rescue Plan(ARP)Act Elementary and Secondary School Emergency Relief(ESSER)III $106,965.00 State Set-Aside Fund Educator Recruitment and Retention 2021-22 American Rescue Plan(ARP)Act Elementary and Secondary School Emergency Relief(ESSER)III $8,049.00 State Set-Aside Fund Mentor Teacher Program 2021-22 School Instructional Technology Virginia Public School Authority(VPSA)Bond Funds,Series XXII 2022-23 $860,800.00 Mentor Teacher Program 2021-22 $8,049.00 Revised Appropriation Award American Rescue Plan(ARP)Act Elementary and Secondary School Emergency Relief Fund(ESSER) $19,080.74 for Homeless I&II Children and Youth 2021-22 On behalf of the School Board, thank you for your consideration. Sincerely, Rita S. Huffinan, M.Ed. School Board Clerk PC: Tim Spencer Bob Cowell Amelia Merchant Cecelia Webb Maryna Mabes (w/details) Eli Jamison, Chairperson • Joyce Watkins, Vice Chairperson Mary "Franny" Apel • Diane Casola ® Mark Cathey • Michael Cherry II • Natasha Saunders www.rcps.info p: (540)853.2381 f: (540)853.2951 P.O. Box 13145 Roanoke VA 24031 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 18, 2022 Subject: School Board Appropriation Request Background: As the result of official Roanoke City School Board action on Tuesday, July 12, 2022, the Board respectfully requested that City Council appropriate funding as outlined in this report. The 2021 -22 American Rescue Plan (ARP) Act Elementary and Secondary School Emergency Relief Fund (ESSER) for Homeless I & II Children and Youth, provides emergency relief funds for the education of homeless children and youth. This appropriation aligns the total with the revised award amount. The program will be fully reimbursed by federal funds in the amount of $408,310.12 and will end September 30, 2023 with an optional extension to September 30, 2024 if needed. The 2021 -22 American Rescue Plan (ARP) Act Elementary and Secondary School Emergency Relief (ESSER) III State Set-Aside for Educator Recruitment and Retention - TEAL, provides funding to support employees in the school division who are seeking full state licensure and supports provisionally licensed teachers and pre-service education candidates seeking full state licensure. The program will be fully reimbursed by federal funds in the amount of $106,965.00 and will end September 30, 2024. This is a new award. The 2020-21 American Rescue Plan (ARP) Act Elementary and Secondary School Emergency Relief (ESSER) III State Set-Aside for Mentor Teacher Program, provides emergency relief funds for addressing the impact of the coronavirus pandemic by providing funding for ' mentoring new teachers to the teaching profession with zero years of teaching experience. The program will be fully reimbursed by federal funds in the amount of $8,049.00 and will end September 30, 2024. This is a new award. The Virginia Public School Authority (VPSA) supports school divisions' efforts to implement the Standards of Learning (SOL) Web-based Technology Initiative. Specifically, funds are for use in establishing a computer-based instructional and testing system for the SOLS, developing the capability for high speed internet connectivity at all schools, and administering 100% of SOL tests online. This program will be fully funded by state funds in the amount of $ 726,000.00 and the required local match in the amount of $ 134,800.00. This is a continuing program. This program provides funding to support the division in enhancing its mentor teacher program. Funding is provided based on the number of teachers with zero years of teaching experience reported by the school division for 2021 -22. The program will be fully reimbursed by state funds in the amount of $8,049.00 and will end .June 30, 2022. This is a continuing program. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Verletta White, Superintendent, RCPS Chris Perkins, Chief Operations Officer, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS Amelia C. Merchant, Deputy Director of Finance 2 Office of the Mayor CITY OF _ ROANOKE YEAR OF THE ARTIST WHEREAS, the City of Roanoke builds its strength upon the great assets of this place and talents of our people; WHEREAS, the arts—including music, dance, drama, visual arts, and literature—embody much of the accumulated wisdom and imagination of humankind and can help us better understand and engage in the world around us; WHEREAS, more than three-hundred twenty local artists have enrolled to explore community improvement through the arts; WHEREAS, the City of Roanoke through the Roanoke Arts Commission has applied for and received funding from the National Endowment for the Arts to engage artists through the Roanoke Self-Portrait Project, the City of Roanoke Artists in Residence Program, and Art Matters grants advancing wellness,justice and inclusion; WHEREAS, the artists participating in these programs will engage in the most pressing questions facing our city and its people; WHEREAS, forty-nine artist self-portraits ofsome of these artists now fill the Municipal Building's Fourth Floor Gallery, illustrating the work, aspirations, and care of artists for our community; WHEREAS, all City of Roanoke residents have the creativity and ability to positively contribute to their neighborhood, care for those around them, and engage in issues they care about;and . WHEREAS, the artists participating in these programs are modeling the way for the action-oriented leader in all of us; NOW, THERFORE,I, Sherman P. Lea, Sr., Mayor of the City of Roanoke, do hereby proclaim the twelve months from July 2022 through June 2023 throughout this great,seven-time All-America City as The Year of the Artist. Given under our hands and the Seal of the City of Roanoke this eighteenth day of July in the year two thousand and twenty-two. Sherman P.Lea,Sr.,May A�TDTEST.• Cecelia F.McCoy, City Clerk 2022=23THE YEAR OF { THE ARTIST q, x y k F g .'A An exhibition of self-portrait- WE ARE ART works by 48 local artists The Roanok te, exploring the impacts of the community on their work and of IClk Portrait Project their work on our community. July 18, 2022 through May 26, 2023 Roanoke Municipal Building OPENING 4th Floor Gallery Monday, July 18, 2022 Featured v,,ork-APR', YOPR New Found Element ;detaik, f,cimic on canvas, 2022 6 -7 PM - Art viewing (215 Church Ave. SW) 7 PM - City Council acknowledgement and proclamation NATIONAL 7,30 PM Informal networking at Golden Cactus ENDOWMENT Brewery214 5th St. ■ ROANOKE ARTS ( STROANOKEARTURG , CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 T-o `' -"~ Roanoke,Virginia 24011-1536 bliiood Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA F.MCCOY,CMC CECELIA T.WEBB,CMC City Clerk Deputy City Clerk July 20, 2022 Richard Normand and Elaine Fleck 535 Mountain Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Normand and Ms. Fleck: Your Petition for Appeal in connection with the decision of the Architectural Review Board at its meeting on May 12, 2022, denying your Certificate of Appropriateness application to install solar panels on the south facing side for property located at 535 Mountain Avenue, S. W., which is not consistent with the H-2 Guidelines, was before the Council of the City of Roanoke at its regular meeting held on Monday, July 18, 2022. Based upon the evidence (testimony and documents) presented to this Council at its July 18 meeting, the decision of the City of Roanoke Architectural Review Board on May 12, 2022, was reversed and that a Certificate of Appropriateness be issued to allow the installation of solar panels on the south facing side for property located at 535 Mountain Avenue, S. W., as set forth in the Application for Certificate of Appropriateness. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure PC: Robert S. Cowell, Jr., City Manager Timothy R. Spencer, City Attorney Parviz Moosavi, Agent, Architectural Review Board Tina Carr, Secretary, Architectural Review Board �.� a .�. SUGGESTED MOTION TO AFFIRM THE DECISION OF THE CITY OF ROANOKE ARCHITECTURAL REVIEW BOARD AND TO DENY THE REQUEST FOR A CERTIFICATE OF APPROPRIATENESS TO INSTALL SOLAR PANELS ON THE SOUTH FACING SIDE FOR PROPERTY LOCATED AT 535 MOUNTAIN AVE, S.W. "Based upon the evidence(testimony and documents)presented to this Council at today's hearing, I move that the decision of the City of Roanoke Architectural Review Board on May 12, 2022,be affirmed and that no Certificate of Appropriateness be issued to allow the installation of solar panels on the south facing side for property located at 535 Mountain Ave, S.W., as set forth in the Application for Certificate of Appropriateness on the ground that the proposed installation and location are not architecturally compatible with the structures or historic landmarks in the H-2 District." Or SUGGESTED MOTION TO REVERSE THE DECISION OF THE CITY OF ROANOKE ARCHITECTURAL REVIEW BOARD AND TO GRANT THE REQUEST FOR A CERTIFICATE OF APPROPRIATENESS TO INSTALL SOLAR PANELS ON THE SOUTH FACING SIDE FOR PROPERTY LOCATED AT 535 MOUNTAIN AVE, S.W. "Based upon the evidence(testimony and documents)presented to this Council at today's hearing, I move that the decision of the City of Roanoke Architectural Review Board on May 12, 2022,be reversed and that a Certificate of Appropriateness be issued to allow the installation of solar panels on the south facing side for property located at 535 Mountain Ave, S.W., as set forth in the Application for Certificate of Appropriateness on the ground that the proposed installation and location are architecturally compatible with the structures or historic landmarks in the H-2 District." CITY OF ROANOKE OFFICE OF THECITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 = mv, Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk June 2, 2022 The Honorable Mayor Sherman P. Lea, Sr. and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: I am enclosing copy of a Petition for Appeal filed by Elaine Fleck and Richard Normand, regarding a decision of the Architectural Review Board at its meeting on May 12, 2022, denying a request for the installation of solar panels on the south facing side for property located at 535 Mountain Avenue, S. W., which is not consistent with the H-2 Guidelines. The petition was received in the City Clerk's Office on Thursday, June 2, 2022. Section 36.2-530(c)(5), Certificate of Appropriateness, Code of the City of Roanoke (1979), as amended, provides that any property owner aggrieved by any decision of the Architectural Review Board may present to the City Council a petition appealing such decision, provided such petition is filed within 30 calendar days after the decision is rendered by the Board. The Council shall schedule a public meeting and render a decision on the matter within 60 calendar days of receipt of the petition, unless the property owner and the Agent to Architectural Review Board agree to an extension. The Council may affirm, reverse or modify the decision of the Architectural Review Board, in whole or in part, or refer the matter back to the Board. With the concurrence of City Council, a public meeting may be scheduled for Monday, July 18, 2022, at 7:00 p.m., or as soon thereafter as the matter may be heard, to render a decision with regard to the Petition for Appeal filed by Elaine Fleck and Richard Normand. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure The Honorable Mayor Sherman P. Lea, Sr. and Members of Roanoke City Council June 2, 2022 Page 2 PC: Elaine Fleck and Richard Normand, 535 Mountain Avenue, S. W., Roanoke, Virginia 24016 Robert S. Cowell, Jr., City Manager Timothy R. Spencer, City Attorney Parviz Moosavi, Agent, Architectural Review Board Lindsay Aker, Secretary, Architectural Review Board VIRGINIA: IN THE COUNCIL OF THE CITY OF ROANOKE IN THE MATTER OF ) PETITION FOR APPEAL This is a Petition for Appeal from a decision of the Architectural Review Board under Section 36.2-530(c)(5) of the Zoning Ordinance of the Code of the City of Roanoke(1979), as amended. 1. Name of the Petitioner(s): (Flo-4 6/ec��'a-01- ed 1Va1-A4A*W 2. Doing business as(if applicable): 3. Street address of prope�Y which is the s bject of this appeal: �Y�l,tx;cwayyt v^- 4. Overlay zoning (H-1, Historic Downtown Overlay District, or H-2, Historic Neighborhood Overlay District) of property(ies) which is the subject of this appeal �f-2 5. Date the hearing before the Architectural Review Board was held at which the decision being appealed was made: WAW j � Q2,2, 6. Section of the Code of the City of Roanoke under which the Certificate of Appropriateness was requested from the Architectural Review Board (Section 36.2-330, if H-1 or Section 36.2-331, if H-2): 7. Description of the request for which the Certificate of Appropriatene s was sought from the Architectural Review Board: ji e1y, vcr 8. Grounds for appeal:o' � � srG�_1C a_4d'�/ '�. 9. Name, title, address and telephone number of person(s)who will represent the Petitioner(s) before City Council: WHEREFORE,your Petitioner(s) requests that the action of the Architectural Review Board be reversed or modified and that a Certificate of Appropriateness be granted. Signature of Owner(s) Signature of Petitioner(s)or (If not Petitioner): representative(s),where applicable: Name:�'h'i cAw'd Noy*, cf Name: (print or type) (print or type) Name: 4--Ja �/eC4 Name: (Print or type) (Print or type) TO BE COMPLETED BY CITY CLERK: Received by:,& Date: 0 Grounds for Appeal Although I agree that the ARB made the right decision based on the ARB guidelines, I feel that it was ill advised due to the following issues. 1. This decision essentially disadvantages south facing homes and puts an unnecessary burden on those homeowners. Under ARB guidelines solar panels would be allowed on north facing homes because the south facing side of these homes are not facing the street.South facing homes are excluded under these guidelines simply because they are facing south. Placing solar panels on the north side of a south facing house would not be a reasonable option.The guidelines say that the panels should not be visible from the street, however in many cases the southside of these north facing homes are clearly visible from the next street over.The ARB approved the installation of solar panels on a home in the 600 block of 6`h street that are not on the front of this home, but however are clearly visible from the street when walking south to north for about 80 ft. starting at the corner of Jeanette and 6th St. By comparison you can only see my roof if you are standing directly in front of my home because of the dense vegetation that shrouds my home, much of which remains all year. Please view my home on Google maps.Also, I would like to point out that installing these panels does not require any alteration to my roof.These panels are not permanent installations.They should be considered in the same light as the satellite dishes that have been installed in the front of many homes in the OSW.They are a current technology that will inevitably be replaced one day by newer systems. 2. The ARB ignored the nearly 70 signatures of my OSW neighbors and property owners who signed a petition in support of this project. Many who are also interested in using solar panels to generate their own electricity.The demographics of the OSW are changing with many younger property owners moving in who are willing to embrace renewable energy. 3. The last, but in my opinion,the most important reason for this project to be approved is that climate change is real and is having a devastating effect and will continue to have a devastating effect on all of our lives.And, even a more dramatic impact on the lives of our children and grandchildren. Numerous recent reports from the UN and many other intragovernmental agencies have warned us that we must start now to making a transition off of fossil fuel driven technologies and to using sustainable renewable energy.This is my sole purpose for applying to install solar panels on my home. I hope this city council will support me in my appeal and encourage the use of renewable energy. 4. Sincerely, Richard Normand I am also enclosing a copy of a Virginia code Title 55.1-1820.1.The third paragraph, C. may be useful to you in making an decision on my appeal. Code of Virginia Title 55.1. Property and Conveyances Subtitle IV. Common Interest Communities Chapter 18. Property Owners'Association Act Article 3. Operation and Management of Association § 55.1-1820.1. (Effective October 1, 2021) Installation of solar energy collection devices A. As used in this section, "solar energy collection device" means any device manufactured and sold for the sole purpose of facilitating the collection and beneficial use of solar energy, including passive heating panels or building components and solar photovoltaic apparatus. B. No association shall prohibit an owner from installing a solar energy collection device on that owner's property unless the recorded declaration for the association establishes such a prohibition. However, an association may establish reasonable restrictions concerning the size, place, and manner of placement of such solar energy collection devices on property designated and intended for individual ownership and use. Any disclosure packet pursuant to § 55.1-1809 given to a purchaser shall contain a statement setting forth any restriction, limitation, or prohibition on the right of an owner to install or use solar energy collection devices on his property. C. A restriction shall be deemed not to be reasonable if application of the restriction to a particular proposal (i) increases the cost of installation of the solar energy collection device by five percent over the projected cost of the initially proposed installation or(ii) reduces the energy production by the solar energy collection device by 10 percent below the projected energy production of the initially proposed installation. The owner shall provide documentation prepared by an independent solar panel design specialist,who is certified by the North American Board of Certified Energy Practitioners and is licensed in Virginia, that is satisfactory to the association to show that the restriction is not reasonable according to the criteria established in this subsection. D. The association may prohibit or restrict the installation of solar energy collection devices on the common elements or common area within the real estate development served by the association. An association may establish reasonable restrictions as to the number, size, place, and manner of placement or installation of any solar energy collection device installed on the common elements or common area. 2006, c. 939, §§ 67-700, 67-701; 2008, c. 881;2009, c. 866;2013, c. 35-62014, c. 525;2020, cc. 272, 795;2021, Sp. Sess. I, c. 387. The chapters of the acts of assembly referenced in the historical citation at the end of this section(s) may not constitute a comprehensive list of such chapters and may exclude chapters whose provisions have expired. [EXTERNAL] Support for rooftop solar panels in Old Southwest sherman.lea, trish.white-boyd, joseph.cobb, Terry McGuire to: bill.bestpitch,vivian.sanchez-jones, 07/18/2022 03:03 PM stephanie.moon, anita.price Cc bob.cowell, clerk "Terry McGuire"<stephen.terry.mcguire@gmail.com> To: sherman.lea@roanokeva.gov,trish.white-boyd@roanokeva.gov, joseph.cobb@roanokeva.gov, bill.bestpitch@roanokeva.gov, vivian.sanchez-jones@roanokeva.gov,stephanie.moon@roanokeva.gov, Cc: bob.cowell@roanokeva.gov, clerk@roanokeva.gov J Terry McGuire [EXTERNAL] Support for rooftop solar panels in Old Southwest CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Good afternoon Mr. Mayor, members of Council, and Mr. Cowell: I write to support my Old Southwest neighbors Richard Normand and Elaine Fleck, who I believe will be before Council this evening seeking permission to install solar panels on their home at 535 Mountain Ave SW. Last October, City Council passed a resolution which declared the need for emergency action to address climate change and adaptation. I encourage Council to put those words into action and use all available tools to reduce both our municipal emissions and those from our broader community. Allowing OSW residents to install rooftop solar is a small but worthwhile step and would be in line with the objectives of the resolution. We cannot let the aesthetic opinions of a few outweigh the greater good of taking action on climate change. We must send a clear signal that Roanoke is ready to implement climate action at every level of government and decision-making. More broadly, updates to the ARB guidelines present an opportunity for Council to drive equity and sustainability while also continuing to preserve the historic character of Old Southwest. Rigid and outdated guidelines, particularly regarding roofs and windows, not only limit a homeowner's ability to increase energy efficiency and reduce utility bills, they also discourage low and moderate income families from investing in our neighborhood or making needed upgrades and improvements to their home. As a big supporter of historic preservation, I would like to see protections extended to other historic neighborhoods in Roanoke. But for residents to support designation status of their neighborhoods with meaningful guidelines, they need to view those as reasonable, affordable, and an overall positive for their community. Right now that is unfortunately not the case in OSW, where many residents report finding the guidelines burdensome and cost prohibitive. In closing, I urge you to allow installation of rooftop solar panels within Old Southwest and begin work updating the ARB guidelines to provide clarity that these are allowed moving forward. Thank you for considering my views. Terry McGuire 339 King George Ave SW Old Southwest Inc Neighborhood Association, Board Member(all comments above are my own) cc Ms. McCoy `~ CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 18, 2022 Subject: Appeal of the decision of the Architectural Review Board to deny a Certificate of Appropriateness request to install 14 solar panels on the front roof of the house located at 535 Mountain Avenue SW Background: The H-2 Historic Neighborhood District provides that ordinary maintenance or in-kind replacement with the same materials, proportions, and design does not require a Certificate of Appropriateness. In such cases, the Architectural Review Board Agent authorizes such work by having the owner or contractor complete a simple "In-Kind Replacement/Repair Form." The owner or contractor provides a statement of the work to be performed and is released to proceed (and get a building permit if necessary). Any work that constitutes a change in materials, proportion, and design of a structure or property within the H-2 Overlay requires a Certificate of Appropriateness (COA), issued by either the ARB Agent or the Architectural Review Board (ARB). On March 8, 2022, the property owner submitted a COA application for the installation of 14 solar panels on the front elevation of the one-story residence (Exhibit A - COA Application). The COA application was placed on the April 14, 2022, ARB meeting agenda. The property owner requested a continuance to the May 12, 2022, meeting to allow the applicant's representative to be present and address technical questions about the proposed solar panel installation. On May 12, 2022, the ARB held a public hearing to review the COA application. Staff presented a report with a recommendation of denial of the COA application citing inconsistency with H-2 Design Guidelines (Exhibit B - Staff Report). City Council Agenda Report 535 Mountain Avenue SW July 18, 2022 The Board considered the staff report, the testimony of the property owner, testimony of the applicant's representative, petition signed by the neighbors and presented by the property owner, and public comment received (Exhibit C - Public Comment). The ARB, by vote of 0-4, denied the COA request. Mr. Kevin Earl acted as Chair pro tem. Mr. Kepley, Mr. Mason, and Mr. Swain were absent. The ARB determined that the request to install 14 solar panels on the front elevation of the residence is inconsistent with the H-2 Guidelines. Staff encouraged the property owner to consider alternate design solutions (placement on the accessory structure at the rear of the property or installation of ground-mounted equipment at the rear of the property) that would both comply with the H-2 Guidelines regarding placement of solar panels and accomplish the property owner's goal of introducing alternative energy sources to the historic property. Mr. Norman was notified in writing of the COA denial and his right to appeal to City Council by letter (Exhibit D - ARB Decision Letter). Mr. Norman filed an appeal of the ARB's decision on June 2, 2022 (Exhibit E - Applicant's Appeal Petition). Considerations: City Council established the ARB with the stated purpose of protecting designated historic properties against destruction or architecturally incompatible alterations to buildings and structures. The ARB's review criteria are based on the standards set forth in the Zoning Ordinance, and, where applicable, its adopted Architectural Design Guidelines (Guidelines). The Guidelines adhere to the Secretary of Interior's Standards for Rehabilitation, which are federal criteria for appropriate treatment of historic buildings and contexts. The H-2 Design Guidelines address appropriately incorporating alternate energy sources in the context of historic properties and district. Accordingly, the H-2 Guidelines for Alternate Energy Sources are relevant to consideration of this application. Staff and the ARB cited these specific sections: • The H-2 Design Guidelines encourages the use of solar panels within the Old Southwest. However, solar collectors should be mounted flush on rear accessory structures, or placed on the ground in an inconspicuous location. 2 City Council Agenda Report 535 Mountain Avenue SW .July 18, 2022 • The use of energy-efficient and energy conserving material is encouraged, but they should not compromise the historic integrity of the building or district. • Solar appliances, such as solar panels, are difficult to incorporate into the historic elevations and should be located in areas that have the least negative impact upon the character of the building and the district. • Solar collectors should not alter the existing profile of the roof, or be highly visible, particularly from the front elevation of the building. • Solar collectors should be mounted flush on rear accessory structures, or placed on the ground in an inconspicuous location. Certificate of Appropriateness applications are reviewed by the ARB in accordance with the applicable guidelines in its decision to issue or deny a Certificate of Appropriateness. The H-2 Guidelines for Alternate Energy Sources state, "Solar collectors should not alter the existing profile of the roof, or be highly visible, particularly from the front elevation of the building." The H-2 Guidelines for Alternate Energy Sources further state that "Solar collectors should be mounted flush on rear accessory structures, or placed on the ground in an inconspicuous location." The ARB members and staff encouraged the applicant to consider other design solutions to help mitigate the visibility of the solar panels from the street and therefore comply with the guidelines cited above regarding appropriate, less obtrusive placement. We feel that the ARB and ARB Agent exhausted every potential avenue to guide the applicant without compromising our mission to apply the Design Guidelines consistently and objectively. Recommendation: The Architectural Review Board recommends that City Council affirm its decision to deny the issuance of a Certificate of Appropriateness to install 14 solar panels on the front roof of the one-story house. The ARB recommends that the applicant consider installing the solar panels on the roof of the detached accessory structure at the rear of the property or provide a ground- mounted installation within the rear yard. 3 City Council Agenda Report 535 Mountain Avenue SW July 18, 2022 ---------- Bill ---------Bill Mason, Chair Architectural Review Board Enclosures: Exhibit A through Exhibit E c: Robert S. Cowell, Jr., City Manager Clarence Grier, Deputy City Manager Brent Robertson, Assistant City Manager Chris Chittum, Assistant City Manager Jillian Papa Moore, Acting Director of Planning, Building & Development Phillip Moore, Zoning Administrator Parviz Moosavi, Historic Preservation Planner Timothy Spencer, City Attorney Laura Carini, Senior Assistant City Attorney Richard Normand, Property Owner Benji Watters, Applicant's Representative 4 H-2, Historic Neighborhood Overlay District Application for Certificate of Appropriateness Date of Application 3/8/2022 Site Address 535 Mountain Ave SW, Roanoke, VA 24016 Property Owner: Name: I Richard Normand & Elaine Fleck Address: 535 Mountain Ave SW City: Roanoke State: VA Zip Code: 24016 Phone Number: (540)345-5932 E-Mail: tianormand@verizon.net Owner's Representative (if applicablel: Name: Benji Watters Address: 2012C Lakeside Drive City: I Lynchburg State: VA Zip Code: 24501 Phone Number: (360)731-1474 E-Mail: bwatters@erepower.com Application Prepared By: Benji Watters Current Use: fxx Single-Family F_ Two-Family(Duplex) f— (— Townhouse r Commercial If Commercial, Describe Use: Project Type: rX Roof r Porch r Windows and Doors r New Construction r Signs r Walls and Fences F_ Parking and Paving r Demolition F— Other: *PLEASE USE ATTACHED SHEET FOR PROJECT DESCRIPTION. Acknowledgement of Responsibility: I understand that all applications requiring review by the ARB must be complete and must be submitted before application deadlines;otherwise consideration will be deferred to the following meeting. I agree to comply with the conditions of this certificate and all other applicable city regulations and to pursue this project in strict conformance with the plans approved by the ARB. I understand that no changes are permitted without prior approval by the City. Digitally signed by Richard Normand Date: 03-09-2022 Signature of Property Owner: Richard Normand Date:2022.03.0912:09:01-05'00' Section Below to be Completed by Staff Approval By: r ARB r- Agent Certificate Number: Other approvals needed: Tax Parcel Number: r Zoning Permit r BZA/Planning Commission Base Zoning District: r- Building Permit r- Other Agent,Architectural Review Board: Date: EXHIBIT A H-2, Historic Neighborhood Overlay District Detailed Project Description Site Address: 535 Mountain Ave SW, Roanoke, VA 24016 Property Owner: Richard Normand &Elaine Fleck FThisisapplication for a 5.11 kW residential photovoltaic system at the residence of Richard Normand and Elaine 35 Mountain Ave SW,Roanoke,VA 24016.The system will consist of fourteen 360 watt solar panels and tt solar attic fan.The panels will be located on the south-facing roof surface on the home. The panels will be held to the home by a racking system that will be connected to the attic rafters through the roof. All racking will be hidden under the panels. The panels will be laid out in three rows of four vertical panels and one row of two horizontal panels;as aligned as the roof surface allows.The panels are black-on-black,slimline panels that measure 69.45 inches in width and 40.94 inches in height.With racking included,the panels will sit approximately 5 to 6 inches from the roof surface and will be parallel to the roof surface. All wiring will be run through a gray colored conduit that will be run through the attic where attic space is available.Where attic space is not available,the conduit will be run along the top or bottom of the roof surface. Conduit will be run to a photovoltaic inverter that will be mounted on the side of the house next to the meter. The solar attic fan is the Low Profile Unit and it will be placed on the roof surface of the side of the home.The Low Profile Unit consists of one fixed black-on-black solar panel and offers a roof-hugging design to make it aesthetically pleasing.All wiring for the attic fan will be self-contained within the unit. The proposed location is based on optimal production.Placement of the panels on the side or rear of the home would significantly reduce the amount of energy produced due to the orientation of the roof surfaces. Project This project would not replace any of the home's existing material,but would be an addition to the home. Description: Additional information to be submitted: F Photographs fx Site Plan Fx Elevation Drawings r Sample, Photograph, or Catalog Pictures of Proposed Material F Other: Richard Norman EARTH R''`GHT 535 Mountain Ave SW, Roanoke, VA 24016, U SA AMID-ATLANTIC 5403455932 tainormand@verizon.net CONVERT Project Overview System Size 5.11 kW DC ,r CEC-AC Rating :tet. 4.32 kW AC Estimated First Year Production 6,752 kWh AC g Utility Bill Offset 78% y Panels TWINPLUS 365 - a ea Array details Panel:TWINPLUS 365 Quantity: 14 Watts: 365 Azimuth: 187° (S) Tilt: 45° Mounting: flush Earth Right Mid Atlantic[Powered by Convert Solar] Phone:434-944-2955 2 2012c Lakeside Drive, Lynchburg,VA 24501 Email: Darion@erepower.com Initials LING CONSULTING A 76 North Meadowbrook Drive Alpine, UT 84004 Scott E. Wyssling, PE office(201) 874-3483 Jon P. Ward, SE, PE Gregory T. Elvestad, PE swyssling@wysslingconsulting.com March 7, 2022 Illumine Industries 39111 Paseo Padre Parkway Suite 313 Fremont, CA 94538 Re: Engineering Services Normand Residence 535 Mountain Avenue SW, Roanoke VA 5.040 kW System To Whom It May Concern: We have received information regarding solar panel installation on the roof of the above referenced structure. Our evaluation of the structure is to verify the existing capacity of the roof system and its ability to support the additional loads imposed by the proposed solar system. A. Site Assessment Information 1. Site visit documentation identifying attic information including size and spacing of framing for the existing roof structure. 2. Design drawings of the proposed system including a site plan, roof plan and connection details for the solar panels. This information will be utilized for approval and construction of the proposed system. B. Description of Structure: Roof Framing: 2 x 6 dimensional lumber at 24" on center. Roof Material: Composite Asphalt Shingles Roof Slopes: 33 degrees Attic Access: Accessible Foundation: Permanent C. Loading Criteria Used • Dead Load o Existing Roofing and framing = 7 psf o New Solar Panels and Racking = 3 psf o TOTAL= 10 PSF • Live Load = 20 psf(reducible)—0 psf at locations of solar panels • Ground Snow Load = 30 psf • Wind Load based on ASCE 7-10 o Ultimate Wind Speed= 115 mph (based on Risk Category II) o Exposure Category C Analysis performed of the existing roof structure utilizing the above loading criteria is in accordance with the 2015 Virginia Residential Code, including provisions allowing existing structures to not require strengthening if the new loads do not exceed existing design loads by 105% for gravity elements and 110% for seismic elements. This analysis indicates that the existing framing will support the additional panel loading without damage, if installed correctly. Page 2 of 2 D. Solar Panel Anchorage 1. The solar panels shall be mounted in accordance with the most recent Ironridge installation manual. If during solar panel installation, the roof framing members appear unstable or deflect non- uniformly, our office should be notified before proceeding with the installation. 2. The maximum allowable withdrawal force for a5/16" lag screw is 235 lbs per inch of penetration as identified in the National Design Standards (NDS) of timber construction specifications. Based on a minimum penetration depth of 2'/z', the allowable capacity per connection is greater than the design withdrawal force (demand). Considering the variable factors for the existing roof framing and installation tolerances, the connection using one 5/16" diameter lag screw with a minimum of 2'/2'embedment will be adequate and will include a sufficient factor of safety. 3. Considering the wind speed, roof slopes, size and spacing of framing members, and condition of the roof,the panel supports shall be placed no greater than 48" on center. 4. Panel supports connections shall be staggered to distribute load to adjacent framing members. Based on the above evaluation, this office certifies that with the racking and mounting specified, the existing roof system will adequately support the additional loading imposed by the solar system. This evaluation is in conformance with the Virginia Residential Code, current industry standards and practice, and is based on information supplied to us at the time of this report. Should you have any questions regarding the above or if you require further information do not hesitate to contact me. V truly yours, ■too1 �LTH OF 4I Scott E.Wyssli PE Virginia License No. 4 60608 scoll VV1t a w % $/ON A L00#00 0#00 Date Signed 3/7/2022 i— CONSULTING G VICINITY MAP SHEET CATALOG RICHARD NORMAND - 5.040kW DC, 5.000kW AC E�m AVe O INDEX NO. DESCRIPTION M• T-01 COVER PAGE-1 SITE PLAN LAYOUT 3�n T-02 COVER PAGE-2 •', an,ns._ Q}-- T-03 SATELLITE VIEW ...,...._r, 5-01 MOUNTING DETAIL S-02 STRUCTURAL DETAIL E-01 SINGLE LINE DIAGRAM PL-01 WARNING PLACARDS SS SPEC SHEET(S) SCOPE OF WORK GENERAL SYSTEM INFORMATION: SYSTEM SIZE: (N)PV INVERTER(EXTERIOR) 504OW DC,5000W AC (N)AC DISCONNECT(EXTERIOR) MODULES: (14)PHONO SOLAR P5360M4H-20/UHB 360W (E)UTILITY METER(EXTERIOR) NVERTER: (I)SOLAREDGE TECHNOLOGIES SE-5000H-US (240V) (E)MAIN SERVICE PANEL(INTERIOR) CONVERT OPTIMIZER'. (14)SOLAREDGE OPTIMIZER P401 " r' APPLICABLE CODES .ELECTRIC CODE:NEC 2014 J USTOMER INFORMATION •BUILDING CODEABC 2015 •FIRE CODE IFC 2015 1 .�PATH p .RESIDENTIAL CODE:VRC 2015 1 ��i♦i FLS NAME:0.ICHARD NORMAND GENERAL NOTES scmT 1.MODULES ARE LISTED UNDER UL 1703 AND — { ROANOKE,VA MOUNTAIN AVE SW, CONFORM TO THE STANDARDS. • q 0.0ANOKE,VA 29016 2ANVERTERS ARE LISTED UNDER UL 1741 AND • CONFORM TO THE STANDARDS. ��• 37.266573,-79 952121 3.DRAWINGS ARE DIAGRAMMATIC, INDICATING �� APN:112-0821 GENERAL ARRANGEMENT OF THE PV SYSTEM AND - — - THE ACTUAL SITE CONDITION MIGHT VARY. • ��...� AH]:VA-CITY OF ROANOKE 4.WORKING CLEARANCES AROUND THE NEW PV Date Signed 3/7/2022 ELECTRICAL EQUIPMENT WILL BE MAINTAINED IN - UTILITV:APPALACMIAN POWER ACCORDANCE WITH NEC 110.26. $.ALL GROUND WIRING CONNECTED TO THE MAIN SERVICE GROUNDING IN MAIN SERVICE PANEU PRN NUMBER:COS-46244 SERVICE EQUIPMENT. 6.ALL CONDUCTORS SHALL BE 600V, 75•C STANDARD COPPER UNLESS OTHERWISE NOTED. CONDUIT RUN ('ILLUMINE i 7,WHEN REQUIRED,A LADDER SHALL BE IN PLACE ' FOR INSPECTION IN COMPLIANCE WITH OSHA • ,,,� .... REGULATIONS. PHOTOVOLTAIC ARRAY ON THE ROOF B.THE SYSTEM WILL NOT BE INTERCONNECTED BY THE CONTRACTOR UNTIL APPROVAL FROM THE LOCAL JURISDICTION AND/OR THE UTILITY. SCALE:1"=10'-0" COVER PAGE-1 9.ROOF ACCESS POINT SHALL BE LOCATED IN AREAS THAT DO NOT REQUIRE THE PLACEMENT ENGINEERING SCOPE Of WORN _ OF GROUND LRAFTED By ADDERS OVER OPENINGS SUCH AS ' WINDOWS OR DOORS,AND LOCATED AT STRONG 1.ILLUMINE INDUSTRIES INC.HAS ONLY PROVIDED DRAFTING SERVICES FOR THE PERMIT DRAWINGS.NO ACTUAL ENGINEERING WORK,ENGINEERING REVIEW OR .XAVIER PAPER SIZE:17"X11" POINTS OF BUILDING CONSTRUCTION WHERE THE ENGINEERING APPROVAL HAS BEEN CONDUCTED BY ILLUMINE INDUSTRIES INC UNLESS NOTED OTHERWISE. QC'ED BVS.GOPAL ACCESS POINT DOES NOT CONFLICT WITH LINE(STRUCTURAUELECTRICAL)SHOWN ON THESE 2 WHEN A PROFESSIONAL ENGINEER APPROVES AND SEALS THE DESIGN FOR COMPONENTS OF THEIR RESPECTIVE DISCIP OVERHEAD OBSTRVCTIONS SUCH AS TREES, PERMIT DRAWINGS,HE/SHE: SCALE:AS NOTED REV:A WIRES OR SIGNS. q,TAKES FULL DIRER CONTROL OF THE ENGINEERED DESIGN lO.PV ARRAY COMBINER/]UNCTION BOX BIS GIVEN ACCESS TO PERSONALLY SUPERVISE AND RECTIFY ANY ASPECT OF THE ENGINEERED DESIGN DATE:3MO022 T-01 PROVIDES TRANSITION FROM ARRAY WIRING TO C.HAS FULLY ACCEPTED RESPONSIBILITY FOR THE ENGINEERED DESIGN CONDUIT WIRING RICHARD NORMAND - 5.040kW DC, 5.000kW AC NOTE:NO GATE OR FENCE —60'-10'� `• DETACHED STRUCTURE 65'-4' pF I Ia CONVERT 135'4" 136' Date Signed 3/7/2022 S -11, CUSTOMER INFORMATION NAME:RICHARD NORMAND PROPERTY LIB ADDRESS:535 MOUNTAIN AVE SW, ------- ROANOKE,VA 24016 T� r y PHOTOVOLTAIC ARRAY ON THE ROOF 37.266573,-79.952121 -T -i APN:112-0621 _JJ_ AH]:VA-CITY OF ROANOKE I s'-9.. UTILITY:APPALACHIAN POWER 7'-1" PRN NDMBER:CO-6244 RESIDENCE ILLUMINE i MOUNTAIN AVE SW COVER PAGE-2 DRAFTED BY: D."VIER PAPER SIZE:17"%11" QC'ED BY:S.GOPAL SCALE:AS NOTED REV:A DATE:3H/2022 T-02 SCALE:1'=20'-G SATELLITE VIEW 'j CONVERT CUSTOMER INFORMATION � 2�wp,LTH GF L' NAME:RICHARD NORMAND ^-® +# j ADDRE55:535 MOUMAIN AVE SW, 4 SCOTT ROANOKE,VA 24016 37.266573,-79.952121 0, `rG APN.112-0021 •iSS2O lei AL F'a�� AH1:VA—CITY OF ROANOKE Date Signed 3/7/2022 UTILITV:APPAWCHIAN POWER PRN NUMBER:CO-46244 .9 ILLUMINE i SATELLITE VIEW DRAFTED By D.XAVIER PAPER SIZE:17"X11" QC'ED BY:S.GOPAL SCALE:AS NOTED REV:A DATE:3/4/2022 T-03 INSTALLATION NOTES SITE INFORMATION-WIND SPEED: 115 MPH AND SNOW LOAD:30 PSF AERIAL VIEW ROOF FRAME FRAME MAX RAIL OVER SR NO.OF ARRAY AREA ROOF TYPE ATTACHMENT FRAME TYPE 512E SPACING SPAN HANG 1.STRUCTURAL ROOF MEMBER LOCATIONS ARE NO AZIMUTH PITCH MODULES (SQ.FT.) EXPOSURE ESTIMATED AND SHOULD BE LOCATED AND VERIFIED BY THE CONTRACTOR WHEN LAG BOLT COSH NSGLEON FL45H FOOT 2 ATTIC RAFTERS 2%6 2'-0" 4'-0" 1'-6" PENETRATION OR MECHANICAL ATTACHMENT TO MP-Ol 185• 33° 14 2]6.4 THE STRUCTURE IS REQUIRED. 2.ROOFTOP PENETRATIONS FOR SOLAR RACKING WILL BE COMPLETED AND SEALED WITH APPROVED SEALANT PER CODE BY A LICENSED CONTRACTOR. 3.LAGS MUST HAVE A MINIMUM 2.5" THREAD EMBEDMENT INTO THE STRUCTURAL MEMBER. NOTE:PENETRATIONS ARE STAGGERED 4.ALL PV RACKING ATTACHMENTS SHALL BE STAGGERED BY ROW BETWEEN THE ROOF FRAMING MEMBERS AS NECESSARY. 5.ROOF MOUNTED STANDARD RAIL REQUIRES ONE THERMAL EXPANSION GAP FOR EVERY RUN OF RAIL GREATER THAN 40. 6.ALL CONDUCTORS AND CONDUITS ON THE ROOF SHALL BE MINIMUM 2.5" ABOVE THE ROOF SURFACE (INCLUDING CABLES UNDERNEATH _ MODULES AND RACKING). ].THE PV INSTALLATION SHALL NOT OBSTRUCT ANY PLUMBING, MECHANICAL OR BUILDING ROOF VENTS. CONVERT ­ CUSTOMER INFORMATION i NAME:RICHARD NORMAND T + + ADDRESS:535 MOUNTAIN AVE BW, 1 ROANOKE,VA 24016 � 1y7 t l 3].266523,-]9.952121 I X T i, II li i APN:112-0821 r � XXX lel AHI:VA-CITY OF ROANOKE UTILITY:APPALACHIAN POWER .e;pLTH 0F. PRN NUMBER:C05-46244 2 2X 6 RAFTERS@ 2-O SPACING _ ALUMINIUM RAILS ARRAY MP OS ;('ILLUMINE i scoffa O,n�. G�2• MOUNTING DETAIL ss," sx, �..*#* DRAFTED BY: Date Signed 3/7/2022 CER PAPER SIZE: (IED .. QC'ED BY:S.GOPAL SCALE:AS NOTED REV:A SCALE:1" 10'-0' DATE:3/4/2022 S-01 ATTACHMENT DETAIL-FLASH FOOT 2 MODULES DATA DEAD LOAD CALCULATIONS PHONO SOLAR P5360M4H-20/UH8 360W TOTAL WEIGHT BOM QUANTITY LBS/UNIT (LBS) MODULES 14 42.99 601.86 SOLAR MODULE FLASH FOOT 2 MODULE DIMS 69.45"x40.94"x1.38" MID-CLAMP 20 0.050 1.00 6"MAX LAG SCREWS 1116".3.5":2.5 MIN RAIL \ EMBEDMENT END-CLAMP 16 0.050 0 30 RAIL LENGTH 103 0.680 70.04 FLASHING SPLICE BAR 2 0.360 0.]2 FLASH FOOT 2 35 1.35 47.25 r-- TOTAL WEIGHT OF THE SYSTEM(LBS) 721.67 TOTAL ARRAY AREA ON THE ROOF(SQ.FT.) 276.43 WEIGHT PER SQ.FT.(LBS) 2.61 WEIGHT PER PENETRATION(LBS) 20.62 STAINLESS STEEL 5/16"LAG SCREW 3.5"EMBEDMENT - PILOT HOLE REQUIRED L--------- -------------L CONVERT MID-CLAMP AND END-CLAMP ANATOMY ROOF FRAMING DETAILS (-'�n 5/l6"X 3.5"LAG SCREW a' L H '0 1 BOLT PER PENETRATION COMPOSITION SHINGLE ROOF f,(Y"A o (� MODULE MID CLAMP END CLJOULE Mooulf 2 X6 RAFTERS • 0, SPACING CUSTOMER INFORMATION i gOOTT NAME:RICHARD NORMAND a ADDRESS 535 MOUNTAIN AVE SW, LOAD BEARING WALL SCALE:NTS �51/Y)ry'AL F'�G ROANOKE,VA 24016 00 37.266573,-79.952121 GROUNDING DETAILS APN:112-0821 AHI:VA-CITY OF ROANOKE MODULE TO MODULE&MODULE TO RAIL GROUNDING LUG RAIL TO RAIL UTILITY:APPALACHIAN POWER PRN NUMBER:C0-6244 MID CLAMP ASSEMBLY SELF-DRILLING SCREW IRONRIDGE RAIL ILLUMINE i MODULE FRAME STRUCTURAL DETAIL RAIL DRAFTED BY: D.XAVIER PAPER SIZE:17'X11" QC'ED BY:S.GOPAL T-BOLT IRONRIDGE INTERNAL SPLICE GROUNDING MID-CLAMP SCALE:NTS SCALE:AS NOTED REV:A SCALE:NTS DATE:3/4/2022 S'D2 SINGLE LINE DIAGRAM:DC SYSTEM SIZE-5040W,AC SYSTEM SIZE-5000W ELECTRICAL NOTES MODULE SPECIFICATION OPTIMIZER CHARACTERISTICS SYSTEM CHARACTERISTICS ED 1 1 —RES IRT PER NEE TIO.z INVERTER-1 SPECIFICATIONS D—S)ExPISED TOEXIIIED O WET LLxA 0NEIHEALL PHONO SOLAR MODEL P401 DC SYSTEM SIZE 5040W rA0 10,u5E IN Wer—AT-1 PER NID SOLAREDGE TECHNOLOGIES MODEL PS350M4H-20/U HB z51GIMUM OC/AC vOLrAGE DRIP SHALL BE NI MODEL SE-5000H-US(240V) 360W MIN INPUT VOLTAGE 8 VDC INVERTER STRING VOLTAGE:VmP 380V SOOOW MODULE POWER @STC 360W MAX INPUT VOLTAGE 60 VDC MAX INVERTER SYSTEM VOLTAGE:V— 480V =c,2C Ds 1w 1 BE IN 11NE11T INS POWER RATING 11]5 MAX SHORT CIRCUIT CURRENT 30A AVER/FusE StzES PER NEC 24O. Toa s)zE MAX OUTPUT CURRENT 21A OPEN CIRCUIT VOLTAGE:Voc 39.6]V MAX INPUT CURRENT ADC 'ERNE EREQUIPMENT cv 11INU CollIC o yy°/o MAX POWER VOLTAGE:Vmp 33.9]V OPERATING CURRENT 13.26A ����° oEp/,naE—REL-noN PAcrca)S CEC WEIGHTED EFFICIENCY MAX OUTPUT CURRENT 15 ADC °.31 uAnE A srMENT FAcrcR 13.SA SHORT CIRCUIT CU RRENT:U. 11.0]A MAX INPUT CURRENT STEM voLraO)E2coaPEU—N is PER N MAX DC VOLTAGE 480V MAX POWER CURRENT:Imp 10.60A UCTQll IRE s)zED vEP. NE_ TAe o�5 EXISTING 120/Z40V 111 60HZ DTI O METBP=APPAIAcnuN.owca GRID (e]$0°A ENo EED <s� CONVERT 1)1oIARBOGETE1111 GIBS 3N)PHO—EAP PS/s°M< ,/HB. WMDIE = :2 ,NIP°AA arm N»�I.N Moo 11"1'111E6 an Pu 3 � �)N sFPslEs JrMocoo SCEs CUSTOMER INFORMATION NAME:RICHARD NORMAND SQUARI ".NNI znae LOAD RATBO DC QISCON-aATC ER PLEI.IIA IPAPID SnuTDOW N I.R—NCO) DennrzBRs 111i2°°I,zP ADDRESS:535 MOUNTAIN AVE SW, ROANOKE,VA 24016 CONDUIT SCHEDULE NOTE: MAIN PANEL RATING:200A,MAIN BREAKER RATING 200A TAG ID CONDUIT SIZE CONDUCTOR NEUTRAL GROUND LINE SIDE TAP:100%ALLOWABLE BACKFEED IS=200A 37 266573,-79.952121 1 NONE (4)10AWG PV WIRE NONE (1)1D G BARE COPPER APN:112-0821 OCPD CALCULATIONS: 2 3/4"EMT (4)IOAWG THHN/THWN-2 NONE (1)lOAWG THHN/THWN-2 INVERTER OVERCURRENT PROTECTION=INVERTER O/P 1 X CONTINUOUS LOAD(1.25) AM]:VA-CITY OF ROANOKE =21X1.25.1=26.25A=>PV BREAKER=30A 3 3/4"EMT (2)10AWG THHN/THWN-2 (1)IOAWG THHN/THWN-2 (1)IOAWGTHHN/THWN-2 TOTAL REQUIRED PV BREAKER SIZE/FUSE SIZE=130A PV BREAKER UTILITY:APPAIACHIAN POWER q 3/4"EMT (2)6AWG THHN/THWN-2 (1)GAWG THHN/THWN-2 (1)lOAWGT...1.WN-2 PRN NUMBER:COS-46244 ELECTRICAL CALCULATIONS DC WIRE SIZING CALCULATIONS BASED OF FOLLOWING EQUATIONS» DC WIRE CALCUTATIONS:-MATERIAL:COPPER&TEMPERATURE RATING.90•C ('ILLUMINE i •REQUIRED CONDUCTOR AMPACITY: 125°/° PER 690.8(A)(1) X ISC(A) X #OF coRRErTED AMPAcrvcALc SLAT ON ERATED coNDucroR.AnIPACITT'cHEc. PARALLEL STRINGS=MAX CURRENT PER 690.8(A)(1)X 125%=MAX CURRENT TAG 10 R R rc Ac PER 690.8(8)(1) 1 % rout RAMP Tv i zs - 40 x 0 J 1 = 20.a0A i0.J5A 20.40A °� •CORRECTED AMPACITY CALCULATIONS:AMPACITY X TEMPERATURE DEBATE i X 15 Ecu 1EDc 15 X 1B.JSa 1 % _ FACTOR X CONDUIT FILL DEBATE = DERATED CONDUCTOR AMPACITY PER 2 15 X = 15 % 1.25 = lB.JSA 40 % 0.>1 X 0. = 22.J2A 1b.)SA 22.)2A 69o.B(B)(2) SINGLE LINE DIAGRAM •DERATED CONDUCTOR AMPACITY CHECK: MAX CURRENT PER 690.8(A)(1) < AC WIRE CALCUTATIONS:-MATERIAL:COPPER 6 TEMPERATURE RATING:90°G DERATEDCON DUCTORAMPACITY N TION ATEO coNDUCTOR aMPAcnv CHEIR AC WIRE SIZING CALCULATIONS BASED OF FOLLOWING EQUATIONS» TAG IO E -ID-T01 AMPACITY oRRECTE DRAFTED BY: •REQUIRED CONDUCTOR AMPACITY: INVERTER OUTPUT CURRENT X #OF REQUIRED E621.00 x 1.25 - 26.25A 40 xc O.BJ xo Al PAc =CALCULATION OE 26.25A 3q.BOA D.XAVIER PAPER 5t2E:1]"X11" INVERTERS=MAX CURRENT PER 690.8(A)(3)X 125%=MAX CURRENT PER QC'ED BY:S.GOPAL 690.8(8)(1) = 21.00 % 1.25 = 26.25A ]5 % 0 = 65.25A 26.25A 65.25A .CORRECTED AMPACITY CALCULATIONS:AMPACITY X TEMPERATURE DEBATE SCALE'AS NOTED REV:A FACTOR X CONDUIT FILL DERATE = DERATED CONDUCTOR AMPACITY PER 690.B(B)(2) DATE:3/4/2022 E-01 •DERATED CONDUCTOR AMPACITY CHECK:MAX CURRENT PER 690.8(6)(2)(2)< DERATED.CONDUCTOR AMPACITY WARNING PLACARDS LABELING NOTES �1 LABEL LOCATION:CONDOR,COMBINER BOX ' 2 I [PER CODE:NEC690.31(G)(3)j o 2 LABEL LOCATION:DISCONNECT,POINT OF INTERCONNECTION [PER CODE:NEC690.13(B)j 3 LABEL LOCATION:AC DISCONNECT,POINT OF INTERCONNECTION [PER CODE:NEC 690.541 •0303 LABEL LOCATION:WEATHER RESISTANT MATERIAL,DURABLE ADHESIVE, UL969 AS STANDARD TO WEATHER RATING(UL LISTING OF MARKINGS NOT REQUIRED),MIN 3/8"LETTER HEIGHT ARIAL OR SIMILAR FONT,NON BOLD PLACED WITHIN THE MAIN SERVICE DISCONNECT,PLACED ON THE OUTSIDE OF THE COVER WHEN DISCONNECT IS OPERATED WITH THE sau0 O SERVICE PANEL CSELOD. 90 IE [PER CODE:NEC6690.13(8)] 00 O ' �CONVERT 0 t, A CAUTION PHOTOVOLTAIC POWER SOURCE CUSTOMER INFORMATION SOLAR ELECTRIC SYSTEM CONNECTED NAME:RICHARO NORMAND ADDRESS 53S MOUNTAIN AVE SW, ROANOKE,VA 24016 0 0 37 APN6 .952121 112-0821 AM)VA-CITY OF ROANOKE UTILITY:APPALACHIAN POWER SOLAR SOLAR / DISCONNECT N NUMBER,CO5ib244 ILLUMINE i WARNING PLACARDS DRAFTED BY: D.XAVIER PAPER SIZE:1]"X11" QCED BY:S GOPAL SCALE AS NOTED REV:A DATE:3/4/2022 PL-01 . ; 3 s f jr 17 mom , sr 4 , y e S r m ti SPEC SKEET S o phonola 0s r- ELECTRICAL TYPiCAL"Lot-, "I rTWINPLUS MODULE SERIES; HIGH EFFICIENCY MONO-PERC M4.9B-B 350-37OW CONVERT OUTSTANDING PRODUCT PERFORMANCE CUSTOMER INFORMATION ww� NAME:RICHARD NORMAND ADDRESS:53S MOUNTAIN AVE SW, TRUSTWORTHY DUALITY AND RELIABILITY ROANDRE,VA 24016 3].2665]3,-]9.952121 APN:112-0821 RID RESISTANT MJ:VA-CITY OF ROANOKE UTIUTY:APPALACHIAN POWER 25 MANAGEMENT SYSTEM CERTIFICATES PRN NUMBE-0-6244 :1 EkII Tierl ILLUMINE 1 ................ r L1111TOP —0-1 3-�EL MODULE SPEC SHEET CE 12- fin 'COREC"D Phono Solar, DRAFTED—BY D XAVIER PAPER SIZE 17"XII QC'ED BY:S.GOPAL 5-LE:AS NOTED —DATE:3/4/2022 SPEC SHEET /Single Phase Inverter with HD-Wave Technology for North America Single Phase Inverter Z SE3000H-US/SE380OH-US/SE5000H-US/SE6000H-US/ C SE760OH-US/SE1000OH-US/SE1140OH-US with HD-Wave Technology m for North America X SE3000H-US/SE380OH-US/SE5000H-US/SE6000H-US/ OUT SE7600H-US/SE10000H-US/SE11400H-US m CONVERT • f � �-,,, • - CUSTOMER INFORMATION . NAME:RICHARD NORMAND � s - ... ADDRESS:535 MOUNTAIN AVE SW, Optimized installation with HD-Wave technology - - - ROANOKE,VA 24016 /Specifically designed to work with power optimizers /UL1141 SA certified,for CPUC Rule 21 grid compliance 37.2665]3,-]9.952121 APN:112-0321 / Record-breaking 99%weighted efficie /Small,lightweight,and easy­­Al both ouldoorz AFU:VA-CITY OF ROANOKE or indoors /Quick and easy inverter commissioning tlirectly /Built-in module-level monitoring UTIL-I—APPALACHIAN POWER from a zmartph. using the SolarEd,SetApp /Fixetl voltage inverter tpr longer strings /Optional Faster inrtallati.n s hd built in consumption ring(1%accuracy)and produRion revenue grade PRN NUMBER COS-46244 /Integrated arc fault protection and rapid metering(0S%accuracy.ANSI C1220) hntdpwn for NEC 2014 and 20,2 para icle ILLUMINE i 690.11 and 690.12 �are�y= solar=- s INVERTER SPEC SHEET DRAFTED BY: D.XAVI ER PAPER SIZE:17'X11" QC'ED BY:S.GOPAL SCALE:AS NOTED REV:A DATE:3/4/2022 SS-02 SPEC SHEET /Single Phase Inverter With HD-Wave Technology for North America SE3000H-US/OH -US/SE5000H-US/SE6000H-US/ SE760OH-US/SE10000H US/SE11400H-US ADDITIONAL FEATURES - - STANDARD COMPLIANCE INSTALLATION SPECIFICATIONS -� __.__ — - CONVERT _ - FROANOKE, ERINFORMATION ARD NORMAND35 MOUNTAIN AVE SW, VA 29016 How to Enable Consumption Monitoring -79.952121 A -821 M1o�:rnaie<egy y< P9 �io aogacrr i. AH3:VA-CITY OF ROANOKE UTILITYAPPALACHIAN POWER Si�g4 pM1ase inverter wrtlr HO ecM1m4aRy+M RN NUMBER:COS-46299 .rbuilr-in RGM and ILLUMINE i S, INVERTER SPEC SHEET rc cwnw DRAFTED BY: D XAVIER PAPER SIZE:17"X11" QC'ED BY:S.GOPAL SCALE:A5 NOTED REV:A RoHS DATE:3/4/2022 SS-03 SPEC SHEET /Power Optimizer .� For North America Power Optimizer O P370/P400/P401/P485/P505 For North America P370/P400/P401/P485/P505 upuT M 70 - OOUTPUT DURING OPE—ON ROWER OPTIMIZERCONNECTED TO OPERATING SOL—E INVERTER) OUTPUT D RNG STANDBY IPOWEROPTIMIZERDSCONNECfED F0.0M SOLAREDGE NVERTER ORSOLAREDGFINVERTEROf CONVERT STANDARD COMPLIANCE INSTALLATION 5 IfICAT10N5 M - _ - -- --- CUSTOER INFORMATION T NAME:RICHARD NORMAND ADDRESS:535 MOUNTAIN AVE SW, - ROANOKE,VA 24016 -- -- - - - - - - - - 37.266573,-79.952121 - -' - - APN:112-0821 PV Power Optimization at the module-level -- AH)VA-CITY OF ROANOKE UTILITY:APPAIACHIAN POWER / Specifically designed to work witM1 SolarEtlge /Fas[installation -h—,IP single bolt inverters /Nert generation maintenance with module- PRN NUMBER CO-6244 /Up to 26%more energy level 111t1-9 - - 6nPernref«-ency(995%) /Meets NECreGuen ,entsforarcfaul, ILLUMINE i Protect on(AFCI)and Photovolta c Rapid r _ /Mitigates all types of module--ch losses, Shutdown System(PVRSS) from manufac[ur n9 tolerance to partial - -- --- -- --- — -- shaE ng /Module level voltage 1—down - andarerghtersafPty - - OPTIMIZER SPEC SHEET /Flexible system design for maximum space utilization DRAFTED BY: D.XAVIER PAPER SIZE:17"X11" QC ED BY:S.GOPAL solar * a T �). RuHB solared(]ecom -----^--� -• �-" "", `""` "'"-� k— SCALE AS NOTED REV:A DATE:3/4/2022 SS-04 SPEC SHEET ZAAo,,IRONRIDGE FlashFoM2 installation Features .' :I ��� '-_ ,3 A Alignment Marken Iran R dg FI ShF t2 M b 1 oaf = Quickly align Me flashing with chalk lines to find pilot holes. eoteand encapsulated,delivering redundant layers ctw The q 1 seat design both elevated a { of protection against water intrusion.In addition,the ) mist-on Cap pedectly aligns the rail attachment with the � �I e Rounded Corners lag bolt to max mize mechanical strength. [y � Makes t easier to handle and insert under the roof shingles. f/�.. C Reinforcement Ribs Ar 4 e !!§ Help 10 stiffen the flashing and prevent any bending or Twist-On Cap drinking during installation. T--T Water seat -1 d1111 baa wv 9n. 0nic g id asnF 99° CONVERT N ,- 4, � f� Benefits of Concentric Loading Trad t oval solar anachments have a horizontal offset between the rail and lag sr battwhich introduces leverage on the lag CUSTOMER INFORMATION }r bolt and decmases uplift capacity. ,G NAME:RICHARD NORMAND Flashfoot2 line only product to align the "- rail and lag port.This concentric loading design results in a stronger attachment for the system Rail-co-Lag Offset(in) ADDRESS:535 MOUNTAIN AVE SW, ROANOKE,VA 24016 37.266573,-79.952121 Testing&Certification APN:112-0821 Structural Codification -CITY OF ROANOKE Designed and Certified for Compliance with the International Building Code&ASCE/SEI-7. UTILITY:APPALACHIAN POWER Sinal*Socket Sizej� WaW Seal Ratings 9^ .aws/° PRN NUMBER:COS-46244 naromm:� Water Sealing Tested to UL 441 Section 27"Rain Test'and TAS 100-95"Wind Driven Rain TesC by Inlenek. yw o aria r s: P applicable for composition +ne.ame rns� Ratings app shingle roofs having slopes between 2:12 and 12:12. Water-Slledd+n9Deagn UL 2703 ;�ILLUMINE i a.r +�M eicm u�aena wa+e< Conforms to UL 2703 Mechanical and Bonding Requirements See Flush Mount Install Manual for full ratings. ., .. .. .-.. MOUNT SPEC SHEET DRAFTED BY: D.—ER PAPER SIZE:17"Xll" QC'ED BY:S.GOPAL SCALE AS NOTED REV:A DATE:3/4/2022 5S'�5 SPEC SHEET IRONRIDGE XR Rail Family XR Rail Family The XR Rail Family offers the strength of a curved rail in three targeted sizes.Each size supports specific %%% design loads,while minimizing material costs.Depending on your location,there Is an XR Rail to match. Over ih Ifete la panel pe' cecountless t �. o wmsatn events.Not just the worst storms n years but the worst storms in 40 years High winds capable of ripe ng panels from a root and snowfalls weighing -- _ enough to buckle a panel frame. XR Railsare the structural backbone preventing Mid �l XR100 XR1o0g these results They resist uplift,protect aga nst bucking and safely and efficiently transfer loads into the budding structure I« 12 Ther superior spanning capab ty sun a rem "0 w i e"4 ecorore+.ar 1 m,.m n c w en ro leer rrei a m"merca app ure. requires fewer mol attachments s.wa"te e 1 reducing the number of roof Rme.ae aae aw,o iM 'u penetrat ons and the amount ,. Ceara ox+am ou rrc•,n Trema,n K„a�e m,.ra.y K„a aere of'nstallafiontime. ”"'"a 'era 1a01 Rail selection CONVERT The table below was prepared in compliance with applicable engineering codes antl standards'Values are r-r 1 r,.- t based on the following criteria ASCE 7-16,Gable Roof Flush Mount Root Zones 1&2e,Exposure B Roof J t. y tl ' Slope of 110 20 de g s and Mean Build ng Height of 30 k.Vis t Iro R dge com for detailed certficaton tetters. 6JIMOWN t CUSTOMER INFORMATION r Fo—fifebilmng Cane 90 NAME:RICMARD NORMAND ' a— f ,zo None ^W� 140 MiffXRg tg �- t %gin rerna 160 ADDRESS:535 MOUNTAIN AVE SW, weama aMa "e ROANOKE,VA 24016 ga rs e. gp 120 3].2665]3,-]9.952121 F "{ 20 AIN,112-0021 } 1 AH):VA-CITY OF ROANOKE 90 30 UTILITY:APPAIACHIAN POWER .._.. - �.,. ...... ._... . .. 160 { Compatible with,Flaf&Pitched Rook I Carroslon-ResufaM Mafadab PRN NUMBER:COS-46244 4 90 { mnpe�a� e l a Vmi i '� ILLUMINE i an — 1 :^ aop��", �a,weapa<n.e,Ppawa�e i � 120 MC-r> RAIL SPEC SHEET DRAFTED BY: D.XAVIER PAPER SIZE:17"X11" gC'EC BY:S.GOPAL SCALE AS NOTED REV:A DATE:3/4/2022 SS-06 k �` k 16 watt up to 1,184 cfms up to 1,260 sf 1 ! ' 32 watt up to 1,560 cfms up to 2,100 sf U CREDITS 35 watt up to 1,597 cfms up to 2,550 sf 48 watt up to 1,881 cfms up to 2,625 sf 65 watt up to 2,105 cfms up to 3,255 sf Seamless commercial- Fixed solar panel effectively grade aluminum hood stands up to hurricane and is powder-coated inside tornadic winds and out to provide extra durability JJJJ Low Profile Unit (35 watt only) r4«.€,S x3.i5 r•.-a tsl€ 3 rz f..4 ��t ,.. °fit°:� �`�rl li` Motor isolation This 35 watt model's solar Curb Mount Unit bracket ensures quiet panel can be detached and (16,32,48,or 65 watt) motor operation replaced without having to replace the entire fan unit 5-Blade balanced aluminum fan Stainless Steel wire j screen keeps out critters and debris x z Gable Mount Unit 06,32,48,or 65 watt) " � Seamless commercial-grade aluminum flashing is powder- coated inside and out to provide extra durability � .�, x Is Attic Heat Destroying Your Home? Five Powerful Solar Attic Fan Models to You might be surprised... here's why: Choose From... Attic venting is an important aspect for maintaining a Fixed Panel Solar Attic Fans healthy and energy-efficient house.Our solar attic fan works with your existing passive attic vents to improve attic air circulation.And it does it without any power from the electrical grid. Ultra Low-Profile s. ,m Tile Roof Ultra Low Profile Model—aesthetically pleasing, roof-hugging design Tile Roof Model—works great with S-Tile roofs =refits of ,attic Venting: ► Extends the Life of your Roof... Adjustable: Piwiel Solar Attic Fars Heat build-up will eventually take its toll on shingles and roof underlayment. Roof replacement and repairs are expensive. Solar attic fans are a cost effective way to defer these expensive fixes. ► Reduces the Load on your HVAC System... i uv Our fans can reduce attic temperatures by up to 40 degrees. This greatly reduces the temperatures surrounding duct work and,as a result,helps shorten A/C run times--extending the life of the A/C unit. Roof Mount—provides Curb Mount—same panel ► Prevents Damaging Ice Damming... extra angle flexibility for angle flexibility in a unit Improperly circulating attic air can create hot and cold capturing the maximum designed to work with curbs zones.Sometimes "hot spots"form on the roof which amount of sunlight unevenly melts rooftop snow.As the melted snow refreezes,damaging ice damming can occur on eaves and gutters. Gable MOUnt Solar Attic Fans r� ► Reduces Moisture Build-up in the Attic... Excessive moisture in the attic can cause a variety of Gable Fans—perfect for problems including soggy insulation,wood rot,rust on metal replacement of existing gable components,and damage to items stored in the attic. fans or when a roof mounted ► Increases Fresh Air Circulation... fan isn't desired Probably to best way to prevent mold,mildew,and fungus on attic surfaces is to install our Solar Attic Fan. HVA"L s e� "'qRsolmilr-77, 7-7 ... ?> i z s d r e R +eN r e yyy ` s tLL 'v 6 ;. a i ) ) 44 4' k 6 5 - Air tgll- w# y y x ,. r w� <' -I _ .. -Ave 3 , r s PLANNING BUILDING AND DEVELOPMENT AGENDA ITEM III. A. Noel C.Taylor Municipal Building 215 Church Avenue,SW, Room 166 Roanoke,Virginia 24011 540.853.1730 ROA N O KE planninaa-roanokevagov Updated May 12, 2022 Aril ,' "�Z Mr. Bill Mason, Chair, and Members of the Architectural Review Board Roanoke, Virginia Subject: 535 Mountain Avenue, S.W. (Official Tax Map No. 1120821) Request from Richard Normand & Elaine Fleck, represented by Benji Watters, with Convert Solar, to install fourteen solar panels and one solar attic fan on front roof of the one story house. Update: On April 14, 2022, in the absence of the applicants' agent, the applicant requested the item be continued to May 12, 2022, allowing the applicant representative to be present to address the technical questions of the Board. Background: The subject site is developed with a one-story house constructed in 1904. The property is located within the H-2 Historic Neighborhood Overlay District. All exterior alterations are subject to a review and approval by the ARB prior to submitting a permit application. The applicant is proposing to install solar panels on the south side of the roof for maximizing the use of solar energy. Findings: ALTERNATE ENERGY SOURCES SOLAR COLLECTORS • Solar appliances, such as solar panels, are difficult to incorporate into the historic elevations and should be located in areas that have the least negative impact upon the character of the building and the district. • Solar collectors should not alter the existing profile of the roof, or be highly visible, particularly from the front elevation of the building. EXHIBIT Architectural Review Board Agenda Report Page 2 of 6 535 Mountain Avenue, S.W. pgi , , � May 12,2022 • Solar collectors should be mounted flush on rear accessory structures, or placed on the ground in an inconspicuous location. The applicant is proposing to install fourteen solar panels over the front (south) roof of the one-story house. The front roof is highly visible from Mountain Avenue, S.W., and should not be utilized for this purpose. There is an accessory structure at the rear of the property with a two-story and a one-story section having sufficient roof area with appropriate roof pitch facing the south that should be considered for installing the solar panels flush with the roof. Staff Comments: The proposal includes installation of fourteen solar panels on the front (south) roof of the one-story house. In addition the applicant is proposing to add a small solar attic fan on the back section of the roof of the house. Per the H-2 Design Guidelines, solar panels are difficult to incorporate into the historic elevations and should be located in areas that have the least negative impact upon the character of the building and the district. Solar panels should not be highly visible from the street particularly from the front elevation of the building. In addition, solar panels should be flush mounted on rear accessory structures, or on the ground in an inconspicuous location. The proposed installation of fourteen solar panels are is inconsistent with the H-2 Design Guidelines and staff recommends denial of the COA application as proposed. Staff recommends approval of the solar attic fan to be installed on the back side of the roof on the house, not visible form the street. Staff suggests that the applicant consider installing the solar panels on the roof of the rear accessory building. �r Parviz Moosavi, ARB Agent Architectural Review Board Agenda Report Page 3 of 6 535 Mountain Avenue, S.W. Aril 14,2922 May 12,2022 CO N F O O N F F r F ZF N u F z MOUNTAtN.gVE Architectural Review Board Agenda Report Page 4 of 6 535 Mountain Avenue,S.W. pFil4-,4=2922 May 12,2022 System Size 5.12 kW IAC CEG-AC Rating 4.32 kW AC Estimated first Year • ` Production • - W 6.752 kWh AC Utility an Offset .., 78% d1 Panels TWINPLUS 365 Superimposed image of the proposed solar panels on the front roof Current view of the front facade Architectural Review Board Agenda Report Page 5 of 6 535 Mountain Avenue, S.W. en^l 14,2022 May 12,2022 Google Street View image of the front fa4ade during the Summere Architectural Review Board Agenda Report Page 6 of 6 535 Mountain Avenue, S.W. A^Al 14,2922 May 12,2022 4 Existing Rear Two -story Detached Structure To the members of the ARB, We are residents,homeowners,and neighbors of Elaine Fleck and Richard Normand,and support their application to install solar panels on the south-facing side of their home. They have been stewards of our Old Southwest neighborhood for many years, looking out for their neighbors, speaking up to protect our historic neighborhood from absentee landlords with no concern for preservation, and serving on the OSW Board. They have worked hard to make the OSW neighborhood a safe and desirable place to live. Although we understand the ARB's mission "to preserve and protect"historical homes within OSW,we do not feel that this project would diminish the historical character of their home or the neighborhood. The visual impact of installing these panels would be minimal,compared to other installation projects that the ARB has previously approved. Solar panels are not permanent and do not permanently change details of historic architecture, (especially if they lay flat on a roof)--- no more so, or maybe even less,than allowing the installation of satellite TV devices. We also believe the threat of climate change and rising energy costs will have a far more negative impact on our lives than the visual impact of solar panels. We encourage you to approve this application. Respectfully, Ave ( ww � .., K" s� EXHIBIT vtr MAY I� , ,,, lqrt l r ove rl f �/� �✓ '' � 7 f 4� �� 5, (fes�� �� Xib, 1 i= To the members of the ARB, We are residents,homeowners, and neighbors of Elaine Fleck and Richard Normand, and support their application to install solar panels on the south-facing side of their home. They have been stewards of our Old Southwest neighborhood for many years, looking out for their neighbors, speaking up to protect our historic neighborhood from absentee landlords with no concern for preservation,and serving on the OSW Board. They have worked hard to make the OSW neighborhood a safe and desirable place to live. Although we understand the ARB's mission"to preserve and protect"historical homes within OSW,we do not feel that this project would diminish the historical character of their home or the neighborhood. The visual impact of installing these panels would be minimal, compared to other installation projects that the ARB has previously approved. Solar panels are not permanent and do not permanently change details of historic architecture, (especially if they lay flat on a roof)-- no more so,or maybe even less, than allowing the installation of satellite TV devices. We also believe the threat of climate change and rising energy costs will have a far more negative impact on our lives than the visual impact of solar panels. We encourage you to approve this application. Respectfully, o ` '� mo ) �) �� ( �_1 � r � �, 5LlC ALM aWZ-) i � f 1:7/014 ,•� j ( tf�'""'t J Ir y � S '/ L.; �,, `��j� ,rte{ G?�<<,��� ��'�� � r •�✓ Vii„ t�Kmeix C-)A tIAJAN✓j (l,rr '1 r Ali s 11\1 AV , S \�'�'j '2 C) SLS J u�►� ! �jl(r✓� z�' ��t.`����%rr /l,>� �'�C Ave , Av� SCS ��.vlLL , Vel Z ILI _4 i lri yeti V - L`.1.-`9L• — :j t qlo s r ocl � 1 Ike C L ��4 �+� ��' 'fes St✓ �L� � I//� 2 4 G 1� t, To the members of the ARB, We are residents,homeowners,and neighbors of Elaine Fleck and Richard Normand, and support their application to install solar panels on the south-facing side of their home. They have been stewards of our Old Southwest neighborhood for many years, looking out for their neighbors,speaking up to protect our historic neighborhood from absentee landlords with no concern for preservation, and serving on the OSW Board. They have worked hard to make the OSW neighborhood a safe and desirable place to live. Although we understand the ARB's mission"to preserve and protect" historical homes within OSW, we do not feel that this project would diminish the historical character of their home or the neighborhood. The visual impact of installing these panels would be minimal,compared to other installation projects that the ARB has previously approved. Solar panels are not permanent and do not permanently change details of historic architecture,(especially if they lay flat on a roof)-- no oof)---_no more so, or maybe even less,than allowing the installation of satellite TV devices. We also believe the threat of climate change and rising energy costs will have a far more negative impact on our lives than the visual impact of solar panels. We encourage you to approve this application. Respectfully, VV A L,N u r /-V V - r w /U NGo JJ, AV PLANNING BUILDING AND DEVELOPMENT Noel C. Taylor Municipal Building 215 Church Avenue SW, Room 170 Roanoke, Virginia 24011 540.8531730 ROAN O KE planning cDroanokeva.gov May 23, 2022 Richard Normand & Elaine Fleck 535 Mountain Ave SW Roanoke, VA 24016 Via email: tianormand(a)-verizon.net Dear Applicant, Subject: ARB DENIAL: Application for Certificate of Appropriateness Certificate No. COAB22-0012 535 Mountain Avenue SW (Official Tax Map No. 1120821) On May 12, 2022, the Architectural Review Board (ARB) of the City of Roanoke, Virginia, denied your COA application. The Board found that the request to install solar panels and solar attic fan on front roof was not consistent with the H-2 Architectural Design Guidelines. The ARB bases its review on adopted guidelines that generally follow the Secretary of Interior's Standards for Rehabilitation, which are recognized criteria for appropriate treatment of historic buildings and contexts. The guidelines that specifically apply to this work proposed at 535 Mountain Avenue SW were discussed at the public meetings pertaining to this matter. At its public meeting on May 12, 2022, ARB members expressed concern that the proposed work was not in keeping with these Design Guidelines. If you are aggrieved by this decision of the Architectural Review Board, you have the right to appeal the Board's decision to City Council within 30 calendar days of the date of the decision, per City Code Section 36.2-530, see copy attached. Information on the appeals process is enclosed. Please contact Parviz Moosavi at 540-853-1522 if you have additional questions Very truly yours, Lindsay A. r Secretary to the Architectural Review Board EXHIBIT L) CODE OF THE CITY OF ROANOKE(1979) Sec.3&2-330.-Certificates of appropriateness. (4)Any property owner aggrieved by any decision of the Architectural Review Board may present to the City Council a petition appealing such decision,provided such petition is filed within thirty(30)calendar days after the decision is rendered by the Board.The City Council shall schedule the matter for a public meeting and render a decision on the matter within sixty(60)calendar days of the receipt of the petition,unless the property owner and the Agent to the Architectural Review Board agree to an extension.The City Council may affirm the decision of the Board,reverse or modify the Board's decision, In whole or in part,or refer the matter back to the Board. (5)Upon approval by the Architectural Review Board,or the City Council on appeal,of any erection, reconstruction,alteration,restoration,or demolition,a Certificate of Appropriateness shall be made available to the applicant. (6)in the event City Council denies an appeal of a decision of the Architectural Review Board,the applicant may file an appeal in Circuit Court pursuant to subsection(d),below. (d)Appeals from City Council decision.Any property owner aggrieved by any final decision of the City Council pursuant to this section may present to the Circuit Court of the City of Roanoke a petition setting forth the alleged illegality of the action of the City Council,provided such petition is filed within thirty(30)calendar days after the final decision is rendered by the City Council.The filing of such petition shall stay any action pursuant to the decision of the City Council pending the outcome of the appeal to the court,except that the filing of such petition shall not stay any action pursuant to the decision of the City Council if such decision denies the right to demolish a structure or historic landmark.The court may reverse or modify the decision of City Council,in whole or in part,if it finds upon review that the decision of the City Council is contrary to law or that its decision is arbitrary and constitutes an abuse of discretion,or the court may affirm the decision of the City Council. VIRGINIA: IN THE COUNCIL OF THE CITY OF ROANOKE IN THE MATTER OF ) PETITION FOR APPEAL This is a Petition for Appeal from a decision of the Architectural Review Board under Section 36.2-530(c)(5)of the Zoning Ordinance of the Code of the City of Roanoke(1979), as amended. 1. Name of the Petitioner(s): 2. Doing business as(if applicable): 3. Street address of property which is the subject of this appeal: 4. Overlay zoning(H-1, Historic Downtown Overlay District, or H-2, Historic Neighborhood Overlay District) of property(ies)which is the subject of this appeal: 5. Date the hearing before the Architectural Review Board was held at which the decision being appealed was made: 6. Section of the Code of the City of Roanoke under which the Certificate of Appropriateness was requested from the Architectural Review Board (Section 36.2-330, if H-1 or Section 36.2-331, if H-2): 7. Description of the request for which the Certificate of Appropriateness was sought from the Architectural Review Board: 8. Grounds for appeal: 9. Name,title, address and telephone number of person(s)who will represent the Petitioner(s)before City Council: WHEREFORE,your Petitioner(s)requests that the action of the Architectural Review Board be reversed or modified and that a Certificate of Appropriateness be granted. Signature of Owner(s) Signature of Petitioner(s)or (If not Petitioner): representative(s),where applicable: Name: Name: (print or type) (print or type) Name: Name: (print or type) (print or type) TO BE COMPLETED BY CITY CLERK: Received by: Date: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fa:: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: derk@roanokeva.Vv CECELIA T.WEBB,CMC City Clerk Deputy City Clerk June 2, 2022 The Honorable Mayor Sherman P. Lea, Sr. and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: I am enclosing copy of a Petition for Appeal filed by Elaine Fleck and Richard Normand, regarding a decision of the Architectural Review Board at its meeting on May 12, 2022, denying a request for the installation of solar panels on the south facing side for property located at 535 Mountain Avenue, S. W., which is not consistent with the H-2 Guidelines. The petition was received in the City Clerk's Office on Thursday, June 2, 2022. Section 36.2-530(c)(5), Certificate of Appropriateness, Code of the City of Roanoke (1979), as amended, provides that any property owner aggrieved by any decision of the Architectural Review Board may present to the City Council a petition appealing such decision, provided such petition is filed within 30 calendar days after the decision is rendered by the Board. The Council shall schedule a public meeting and render a decision on the matter within 60 calendar days of receipt of the petition, unless the property owner and the Agent to Architectural Review Board agree to an extension. The Council may affirm, reverse or modify the decision of the Architectural Review Board, in whole or in part, or refer the matter back to the Board. With the concurrence of City Council, a public meeting may be scheduled for Monday, July 18, 2022, at 7:00 p.m., or as soon thereafter as the matter may be heard, to render a decision with regard to the Petition for Appeal filed by Elaine Fleck and Richard Normand. Sincerely, C.e Cecelia F. McCoy, CMC City Clerk Enclosure EXHIBIT The Honorable Mayor Sherman P. Lea, Sr. and Members of Roanoke City Council June 2, 2022 Page 2 pc: Elaine Fleck and Richard Normand, 535 Mountain Avenue, S. W., Roanoke, Virginia 24016 Robert S. Cowell, Jr., City Manager Timothy R. Spencer, City Attorney Parviz Moosavi,Agent, Architectural Review Board Lindsay Aker, Secretary, Architectural Review Board VIRGINIA: IN THE COUNCIL OF THE CITY OF ROANOKE IN THE MATTER OF ) jPETITION FOR APPEAL This is a Petition for Appeal from a decision of the Architecture,Review Board under Section 36,2-SW N5)of the Zoning Ordinance of the Code of the City of Roanoke(1979),as amended. 1. Name of the petkloner(s): Elaih I%C/ j�r;�- zVdr- 44 2. Doing business as(if applicable): +X/A 3. Street address of rope which is the sybjW of this appeal: 4. Overlay zoning(H-1, Historic Downtown Overlay District,or H-2, Historic Neighborhood Over District)of property(ies)which is the subject of this appeal: S. Date the hearing before the Architectural Review Board was held at Which the decision being appealed was maw: 6. Section of the Code of the City of Roanoke under which the CerM=te of Appropriateness was requested from the Architectural Review Board (Section 36.2-330, N H-1 or Section 36.2-331,N H-2): 7. Description of the request for which the Certificate of was sought from the Architectural Review Board: APpropriatene s ! • S. Grounds for appeal: 9. Name,title,address and telephone number of person(s)who will represent the Petitioners)before City Council: _ �(/JV¢. WHEREFORE,your PeMbner(s)requests that the action of the Architectural Review Board be reversed or modified and that a Certifiate of Appropriateness be granted. Signature of Owners) Signature of Pemoner(s)or (If not Petitioner): re mftntative(s),where applicable: Name:(ki r,A v),-I / o rn�aa c{� Name: (print or type) (print or type) Name:�r�,iho / Name: (print or type) (print or type) TO BE COMPLETED BY CITY CLERK. Received by:.,,-& Date: Grounds for Appeal Although I agree that the ARB made the right decision based on the ARB guidelines,l feel that it was ill advised due to the following issues. 1. This decision essentially disadvantages south facing homes and puts an unnecessary burden on those homeowners.Under ARB guidelines solar panels would be allowed on north facing homes because the south facing side of these homes are not facing the street.South facing homes are excluded under these guidelines simply because they are facing south.Placing solar panels on the north side of a south facing house would not be a reasonable option.The guidelines say that the panels should not be visible from the street,however in many cases the southside of these north facing homes are clearly visible from the next street over.The ARB approved the installation of solar panels on a home in the 600 block of 60 street that are not on the front of this home,but however are clearly visible from the street when walking south to north for about 80 ft.starting at the corner of Jeanette and 6th St.By comparison you can only see my roof if you are standing directly in front of my home because of the dense vegetation that shrouds my home,much of which remains all year. Please view my home on Google maps.Also,I would like to point out that installing these panels does not require any alteration to my roof.These panels are not permanent installations.They should be considered in the same light as the satellite dishes that have been installed in the front of many homes in the OSW.They are a current technology that will inevitably be replaced one day by newer systems. 2. The ARB ignored the nearly 70 signatures of my OSW neighbors and property owners who signed a petition in support of this project.Many who are also interested in using solar panels to generate their own electricity.The demographics of the OSW are changing with many younger property owners moving in who are willing to embrace renewable energy. 3. The last,but in my opinion,the most important reason for this project to be approved is that climate change is real and is having a devastating effect and will continue to have a devastating effect on all of our lives.And,even a more dramatic impact on the lives of our children and grandchildren. Numerous recent reports from the UN and many other intragovernmental agencies have warned us that we must start now to making a transition off of fossil fuel driven technologies and to using sustainable renewable energy.This is my sole purpose for applying to install solar panels on my home. 1 hope this city council will support me in my appeal and encourage the use of renewable energy. 4. Sincerely,Richard Normand I am also enclosing a copy of a Virginia code Title 55.1-1820.1.The third paragraph,C.may be useful to you in making an decision on my appeal. Code of Virginia Title 55.1.Property and Conveyances Subtitle IV. Common Interest Communities Chapter 18.Property Owners Association Act Article 3. Operation and Management of Association § 55.1-1820.1. (Effective October 1, 202 1) Installation of solar energy collection devices A.As used in this section, 'solar energy collection device"means any device manufactured and sold for the sole purpose of facilitating the collection and beneficial use of solar energy, including passive heating panels or building components and solar photovoltaic apparatus. B. No association shall prohibit an owner from installing a solar energy collection device on that owner's property unless the recorded declaration for the association establishes such a prohibition. However,an association may establish reasonable restrictions concerning the size, place,and manner of placement of such solar energy collection devices on property designated and intended for individual ownership and use. Any disclosure packet pursuant to§ 55.1-1809 given to a purchaser shall contain a statement setting forth any restriction,limitation,or prohibition on the right of an owner to install or use solar energy collection devices on his property. C.A restriction shall be deemed not to be reasonable if application of the restriction to a particular proposal (i)increases the cost of installation of the solar energy collection device by five percent over the projected cost of the initially proposed installation or(ii)reduces the energy production by the solar energy collection device by 10 percent below the projected energy production of the initially proposed installation.The owner shall provide documentation prepared by an independent solar panel design specialist,who is certified by the North American Board of Certified Energy Practitioners and is licensed in Virginia, that is satisfactory to the association to show that the restriction is not reasonable according to the criteria established in this subsection. D.The association may prohibit or restrict the installation of solar energy collection devices on the common elements or common area within the real estate development served by the association.An association may establish reasonable restrictions as to the number,size,place, and manner of placement or installation of any solar energy collection device installed on the common elements or common area. 2006,c. 939, H 67-700,67-701; 2008,c.881;2009,c. 866;2013, c. 357;2014,c. 525;2020, cc. 272, 795;2021, Sp. Sess. I, c. 387. The chapters of the acts of assembly referenced in the historical citation at the end of this section(s)may not constitute a comprehensive list of such chapters and may exclude chapters whose provisions have expired.