HomeMy WebLinkAboutCouncil Actions 08-01-22 PRICE
42404-080122
ROANOKE CITY
PUBLIC SCHOOLS
ROANOKE CITY COUNCIL
ROANOKE CITY SCHOOL BOARD
AUGUST 1, 2022
9:00 A.M.
WESTSIDE ELEMENTARY SCHOOL
1441 WESTSIDE BOULEVARD, N. W.
AGENDA
1. Call to Order -- Roll Call.
• City Council — Council Member Bestpitch was absent.
• School Board —Trustees Casola and Saunders were absent.
2. Welcome and Opening Remarks.
• Mayor Sherman P. Lea, Sr.
• Chair Elizabeth Jamison
3. Items for Discussion/Comments by City Council/School Board
Trustees.
• Safety Update (Superintendent)
• Equity in Action Update (Superintendent)
• Transportation -Access to funding for Electric School Buses
(Council Member Cobb)
• Equity -Adding a Public Transit Training Course to ROTEC
(Council Member Cobb)
• Gun Violence Prevention Collaborative efforts - Update on Gun Lock Distribution
and collaboration on Youth and Gang Violence Community Assessment
(Council Member Cobb)
• Process of working with Students with Behavioral Challenges and Expelled
Students (Council Member Cobb)
4. Recessed/Adjourned — 10:11 A.M.
Legislative Committee immediately followed joint meeting, at Westside
Elementary School.
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The Council Meeting will reconvene at 11:25 a.m., or as soon thereafter, in the
Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., to consider the following items for action:
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(4-0, Mayor Lea arrived late, Council Members Bestpitch and Price were absent.)
A communication from Vice-Mayor Patricia White-Boyd, Chair, City Council Personnel
Committee, requesting that Council convene in a Closed Meeting to discuss a
personnel matter, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as
amended.
(4-0, Mayor Lea arrived late, Council Members Bestpitch and Price were absent.)
A communication from the City Attorney requesting that Council convene in a Closed
Meeting to discuss the acquisition of publicly owned property, where discussion in an
open meeting would adversely affect the bargaining position or negotiating strategy of
the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as
amended.
(4-0, Mayor Lea arrived late, Council Members Bestpitch and Price were absent.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS:
• Code Amendment (Section 32-124) - 10 minutes
• Gun Violence Prevention Framework - 15 minutes
Received and filed.
Mayor Lea entered the meeting at 11:41 a.m., during the Gun Violence and
Prevention Framework Briefing.
At 12:26 p.m., the Council Meeting was declared in recess for a Closed Meeting in
the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building;
and thereafter to be reconvened at 2:00 p.m. in the Council Chamber.
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ROANOKE CITY COUNCIL
REGULAR SESSION
AUGUST 1 , 2022
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
The City of Roanoke is a safe, caring and economically vibrant community in
which to live, learn, work, play and prosper
A vibrant urban center with strong neighborhoods set amongst the spectacular
beauty of Virginia's Blue Ridge
1. Call to Order--Roll Call. Council Members Bestpitch and
Price were absent.
The Invocation was delivered by Reverend Charles Wilson, Pastor, The
Hill Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Sherman P. Lea, Sr.
Welcome. Mayor Lea.
NOTICE:
Council meetings will be televised live and replayed on RVTV Channel 3 on
Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video
streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings
are offered with closed captioning for the deaf or hard of hearing.
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ANNOUNCEMENTS:
The Council of the City of Roanoke is seeking applications for the following
current vacancies and/or upcoming expirations of terms of office:
Building and Fire Code Board of Appeals— two vacancies (Property
Management and Architect)
Roanoke Civic Center Commission — one vacancy
Towing Advisory Board —two vacancies
Access the City's homepage to complete an online application for the
abovementioned vacancies.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A proclamation declaring Tuesday, August 2, 2022 as National Night Out.
Mayor Lea read and presented the proclamation to Alicha Grubb, Chair,
Roanoke Neighborhood Advocates.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council,
as he may deem appropriate.
Barbara Duerk, 2607 Rosalind Avenue, S. W., appeared before the Council
and explained the importance of knowing the people in the neighborhood
and encouraged citizens to attend National Night Out events.
4. CONSENT AGENDA:
(APPROVED 5-0)
All matters listed under the Consent Agenda are considered to be routine by the
Members of City Council and will be enacted by one motion. There will be no
separate discussion of the items. If discussion is desired, the item will be
removed from the Consent Agenda and considered separately.
C-1 Minutes of the regular meetings of City Council held on Monday, June 21,
2022; Tuesday, July 5, 2022; and Monday, July 18, 2022.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
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C-2 Reports of qualification of the following individuals:
Benjamin Bazak as a member of the Roanoke Arts Commission to
fill the unexpired term of office of Timothy Martin ending June 30,
2024;
Toya Jones as a member of the Roanoke Arts Commission to
replace Kevin Deck for a three-year term of office commencing
July 1, 2022 and ending June 30, 2025;
Kathryn Kronau as a member of the Architectural review Board to
fill the unexpired term of office of Shawn Swain ending October 1,
2022;
Natasha N. Saunders and Elizabeth C.S. Jamison as Trustees of
the Roanoke City School Board for three-year terms of office, each,
ending June 30, 2023;
Clare Callaghan as a member of the Roanoke Public Library Board
to replace Marianne Gandee for a three-year term of office
commencing July 1, 2022 and ending June 30, 2025;
Donna Littlepage as a Citizen member of the City of Roanoke
Finance Board to replace Laura Carini for a two-year term of office
commencing July 1, 2022 and ending June 30, 2024; and
Stephen Niamke as a member of the Roanoke Neighborhood
Advocates to fill the unexpired term of office of Jordan Bell ending
September 30, 2022; and an additional three-year term of office
September 30, 2025.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Presentation by Freeda Cathcart to share information with regard to soil
and water conservation and protecting the urban forest. (Sponsored by
Mayor Lea and Vice-Mayor White-Boyd)
Received and filed.
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b. A communication from the City Treasurer recommending acceptance of
the reimbursement as a Licensed Agency of DMV ("DMV Select"); and a
communication from the City Manager concurring in the recommendation.
Adopted Budget Ordinance No. 42404-080122. (5-0)
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFING:
• Playground and Court Renovation Video - 5 minutes
Received and filed.
ITEMS RECOMMENDED FOR ACTION:
1. Adoption of a resolution in support of the City's SMART SCALE
applications.
Adopted Resolution No. 42405-080122. (4-1, Council Member
Moon Reynolds voted no.)
2. Acceptance of the 2021 Continuum of Care Grant funds from the
Department of Housing and Urban Development to support the
Coordinated Assessment System.
Adopted Resolution No. 42406-080122 and Budget Ordinance
No. 42407-080122. (5-0)
3. Acceptance of the 2021 Continuum of Care Planning Grant Award
from the Department of Housing and Urban Development; and a
Council of Community Services cash match to support continuum
of care.
Adopted Resolution No. 42408-080122 and Budget Ordinance
No. 42409-080122. (5-0)
4. Acceptance of the Virginia Homeless Solutions Program Grant from
the Department of Housing and Community Development.
Adopted Resolution No. 42410-080122 and Budget Ordinance
No. 42411-080122. (5-0)
5. Acceptance of the Virginia Tourism Corporation Grant awarded to
the Department of Parks and Recreation for the GO Outside
Festival.
Adopted Resolution No. 42412-080122 and Budget Ordinance
No. 42413-080122. (5-0)
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6. Approval of an additional supplement for bilingual pay for inclusion
in the Pay Ordinance; and authorization for the City Manager to
approve participation by eligible employees who meet the program
requirements.
Adopted Ordinance No. 42414-080122. (5-0)
7. Authorization of an encroachment in City's right-of-way located at
13 Church Avenue, S. E., for a canopy to be hung from the building
at its north end.
Adopted Ordinance No. 42415-080122. (5-0)
COMMENTS OF CITY MANAGER.
The City Manager shared the following comments:
National Night Out Activities
• On Tuesday, August 2, the City's neighborhood organizations and
watch groups at approximately 17 locations throughout the City
will hold events as part of the National Night Out annual
celebration.
• Most events are held between 4:00 p.m. and 7:00 p.m. and include
food, games and giveaways.
• Thanked the Police Department, Fire-EMS and City staff for their
efforts on planning and attending the events.
8. REPORTS OF COMMITTEES:
a. A report of the Economic Development Authority recommending
issuance of tax-exempt refunding bonds, not to exceed $13 million, for
Virginia Lutheran Homes, Inc., in connection with various improvements
to facilities located at 3804 and 3837 Brandon Avenue, S. W. Harwell M.
Darby, Jr., Counsel to the Economic Development Authority.
Adopted Resolution No. 42416-080122. (5-0)
9. UNFINISHED BUSINESS: NONE.
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10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. A resolution acknowledging a group of private individuals working through
the Harrison Museum of African-American Culture to raise funds in
connection with a statue of Henrietta Lacks to be donated to the City and
placed in Henrietta Lacks Plaza.
Adopted Resolution No. 42417-080122. (5-0)
b. Adoption of a resolution to change the title of the Assistant City Manager
for Community Development to Assistant City Manager/Director of
Finance for the City of Roanoke.
Adopted Resolution No. 42418-080122. (4-0, Council Member
Sanchez-Jones was not present when vote was recorded.)
11 . MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Moon Reynolds commented on Bipartisan
infrastructure law calling attention to three grant opportunities to
facilitate bridge replacement, rehabilitation and protection projects;
pointed out that the request for a historical marker to honor Henrietta
Lacks was approved; and requested that at the September 6 the City
Manager provide a detailed briefing on the car tax rebate adopted at
the June 18 Council meeting.
Mayor Lea reminded the Council of the School Division's
Convocation on August 18 and the State of the City Address on
August 25.
Council Member Sanchez-Jones announced that recently four
benches have been installed on the City's Amtrak platform.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
CERTIFICATION OF CLOSED MEETING. (5-0)
Reappointed Rachel Hale and Jamaal Jackson as members of the Roanoke
Neighborhood Advocates for three-year terms of office, each, ending
September 30, 2025.
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Reappointed Karen Michalski-Karney as a member of the Roanoke
Redevelopment and Housing Authority for a four-year term of office ending
August 31, 2026. Residency requirement waived in this instance.
12. ADJOURNED - 4:15 P.M.
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CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue,S.W., Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
SHERMAN P.LEA,SR. E-mail: clerk@roanokeva.gov Council Members
Mayor William D.Bestpitch
Joseph L.Cobb
Anita J.Price
Stephanie Moon Reynolds
Vivian Sanchez-Jones
August 1, 2022 Patricia White-Boyd
i
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
This is to advise you that I will not be present at the 2:00 p.m. session of Roanoke City
Council on Monday, August 1, 2022. Best wishes for a successful meeting.
Sincerely,
Anita J. Price
Council Member
AJ P/ctw
ROANOKE CITY
PUBLIC SCHOOLS
Christopher C. Perkins
Chief Operations Officer
TO: Verletta White, Superintendent
FROM: yley Poland, Assistant Superintendent of Student Services
ris Perkins, Chief Operations Officer
DATE: July 29, 2022
SUBJECT: Approved Safety and Security Update
On July 12, 2022,the Roanoke City School Board approved 25 safety and security enhancements to
compliment current policies, protocols, and practices throughout the division. The following is an update
on the status of the approved package of enhancements:
A. Advocate for leaislative changes for additional parent/adult accountability
• School Safety and Security: Preventing Access to Weapons by Children
Current Reality: Responsible gun owners secure their weapons to keep young children safe.
The current Code section makes it difficult to hold irresponsible gun owners accountable
when their unsecured weapons are possessed and even transported to school by children
because the threshold in the Code is to "recklessly' leave a loaded, unsecured firearm.
While elementary age children are far too young to have any access to an unsecured firearm,
they are capable of loading one when ammunition is also unsecured.
RCPS recommends the General Assembly:
Revise §18.2-56.2 (A) Allowing access to firearms by children
A. It shall be unlawful for any person to r-eeldessly leave a loaded or timoudeo, unsecured
firearm in such a manner as to endanger the life or limb of any child under the age of
fourteen. Any person violating the provisions of this subsection shall be guilty of a Class 1
misdemeanor.
• School Safety and Security:BB and Pellet Guns are Weapons
Current Reality: The Code of Virginia §18.2-308 Carrying concealed weapons; exceptions;
penalty defines weapons with an extensive list that includes firearms, knives, metal knucks,
throwing stars, etc. but not BB and Pellet Guns that not only can cause serious injury to
victims but can easily be mistaken as firearms by law enforcement as firearms jeopardizing
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the person in possession of the gun. The definition in this section is referenced in §18.2-
308.1 Possession of firearm, stun weapon, or other weapon on school property prohibited;
penalty limiting penalties for possession of a BB or Pellet Gun on school property.
RCPS recommends the General Assembly:
Revise §18.2-308 (A) such that BB and Pellet Guns are included in the definition of weapons
A. If any person carries about his person, hidden from common observation, (i) any pistol,
revolver, or other weapon designed or intended to propel a missile of any kind by action of
an explosion of any combustible material; (ii) any dirk, bowie knife, switchblade knife,
ballistic knife, machete, razor, sling bow, spring stick, metal knucks, or blackjack; (iii) any
flailing instrument consisting of two or more rigid parts connected in such a manner as to
allow them to swing freely, which may be known as a nun chahka, nun chuck, nunchaku,
shuriken, or fighting chain; (iv) any disc, of whatever configuration, having at least two
points or pointed blades which is designed to be thrown or propelled and which may be
known as a throwing star or oriental dart; or v) Bra or peilet:dun designed or intended to
vXpel a Droiectiie; or(v) any weapon of like kind as those enumerated in this subsection, he
is guilty of a Class 1 misdemeanor. A second violation of this section or a conviction under
this section subsequent to any conviction under any substantially similar ordinance of any
county, city, or town shall be punishable as a Class 6 felony, and a third or subsequent such
violation shall be punishable as a Class 5 felony. For the purpose of this section, a weapon
shall be deemed to be hidden from common observation when it is observable but is of such
deceptive appearance as to disguise the weapon's true nature. It shall be an affirmative
defense to a violation of clause (i) regarding a handgun,that a person had been issued, at
the time of the offense, a valid concealed handgun permit.
Revise §18.2-308.1 (B) and (C) such that BB and Pellet Guns are not excluded
B. If any person knowingly possesses any firearm designed or intended to expel a projectile
while such person is upon (i)the
property of any child day center or public, private, or religious preschool, elementary,
middle, or high school, including buildings and grounds; (ii)that portion of any property
open to the public and then exclusively used for school-sponsored functions or
extracurricular activities while such functions or activities are taking place; or (iii) any school
bus owned or operated by any such school, he is guilty of a Class 6 felony.
C. If any person knowingly possesses any firearm designed or intended to expel a projectile
within the building of a child day center
or public, private, or religious preschool, elementary, middle, or high school and intends to
use, or attempts to use, such firearm, or displays such weapon in a threatening manner,
such person is guilty of a Class 6 felony and sentenced to a mandatory minimum term of
imprisonment of five years to be served consecutively with any other sentence.
School Safety and Security:Threats Against Teachers and Staff
Current Reality: The Code of Virginia §18.2-60 establishes that written threats are a Class 6
Felony, but oral threats are only a Class 1 misdemeanor. Oral threats against teachers and
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staff are every bit as upsetting to the target of the threat and disruptive of the school day as
written threats and should be every bit as consequential for the person making the threat.
RCPS recommends the General Assembly:
Revise §18.2-60.Threats of death or bodily injury to a person or member of his family;
threats of death or bodily injury to persons on school property; threats of death or bodily
injury to health care providers; penalty.
B. Any person who orally makes a threat to kill or to do bodily injury to (i) any employee of
any elementary, middle, or secondary school, while on a school bus, on school property, or
at a school-sponsored activity or (ii) any health care provider as defined in § 8.01-581.1 who
is engaged in the performance of his duties in a hospital as defined in § 18.2-57 or in an
emergency room on the premises of any clinic or other facility rendering emergency medical
care, unless the person is on the premises of the hospital or emergency room of the clinic or
other facility rendering emergency medical care as a result of an emergency custody order
pursuant to § 37.2-808, involuntary temporary detention order pursuant to § 37.2-809,
involuntary hospitalization order pursuant to § 37.2-817, or emergency custody order of a
conditionally released acquittee pursuant to § 19.2-182.9, is guilty of a 4GIaSS ' FR*Sde^^"a"^'
''lass 5 felonjr.
B. Expand mental health community partnerships and services
Action—Increase the number of mental health providers from Blue Ridge Behavioral Health and
Carilion available to our students in our buildings to remove the transportation barrier for
counseling.
Status—BRBH has hired two additional therapists to serve our students. Carilion has a psychiatrist,
psychiatric fellows, and other mental health professionals available to see students in the LIFT clinic
and through our Teen Health Centers. RCPS is also working with community partners through the
Gun Violence Commission.
C. Increase professional development
Action—Increase the professional development offerings for staff to increase their knowledge on
the threat assessment, suicide risk assessment, and our safety and security protocols.
Status—In-person and virtual professional learning opportunities will begin the week of August 1,
2022.
D. Increase mental health supports
Action—Identify and utilize mental health supports in the community for students and their
families. In addition, increase the number of school counselors, school social workers, school
psychologists, behavior specialists, and student support specialists to serve and support students.
Status—Staff is working with several community partners to create an informational list of mental
health providers, groups, and other offerings in the community. The focus will be on reducing the
barrier of transportation, insurance, and access. Two additional school counselors, one additional
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school psychologist, and four additional behavior specialists have been hired for the 2022-2023
school year.
E. Additional Youth Engagement and Development
Action—Increase staff focused on creating and encouraging partnerships for youth to be positively
engaged in their community after school and on weekends.
Status—Youth Development and Intervention Coordinator has been hired.The work has started
with the student job fair, summer stock performance, and sports camps through our Staying Safe by
Staying Connected program. Additional programming is being planned.
F. Revise the Student Code of Conduct
Action—The Equity Task Force Courageous Leadership subcommittee provided suggested revisions
to the student Code of Conduct.
Status—Students are reviewing the changes.The Code of Conduct will be printed, uploaded to the
website, and distributed on the first day of school.
G. Increase number of cameras
Action - Upgrade nine elementary schools with Avigilon Digital Video servers so all schools will be
on the same platform to increase cameras and for remote live and recorded viewing by RCPS staff
and First Responders
Status—State Security Grant has been submitted. This grant is reimbursable, and this enhancement
will be substantially complete by January 2023.
H. Change out antiquated lock sets
Action -To replace 731 antiquated classroom locksets with new locksets that can be locked from
the inside of each classroom. It is important to note that currently a system is in place utilizing
magnets to keep doors locked; therefore, protocols are in place to ensure there is no gap in safety
until the updated locksets are in place.
Status—State Security Grant has been submitted. This grant is reimbursable, and this enhancement
will be substantially complete by January 2023.
I. Increase automated lockdown systems
Action—Morningside Elementary will be the next school to have the automated lockdown system
incorporated into the approved renovation.
Status—This action will be substantially completed by December 2023.
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J. Address under-sized locked double door entries
Action—Fairview and Hurt Park Elementary Schools' double door entries will be expanded.
Status—Identifying architect and awaiting architecturally review. A timeline will be set upon
review.
K. Enclose all remaining open classrooms
Action—Close remaining open classrooms at Monterey Elementary.
Status—The existing openings do not allow doors to be installed which meet code requirements.
Therefore, staff is identifying an architect for this project to create a design to meet code
requirements. A timeline will beset upon review.
L. *1D badges for students
Action and Status-This enhancement is under further review at the request of the School Board.
Additional information will.be provided in the fall of 2022.
M. Restructure student support services
Action—Student support specialists, school counselors, school psychologists, and school social
workers will be assigned based on the number of students, level of need of students, attendance
data, discipline data, and academic growth data.
Status—Completed.
N. Elementary Counselor/Trauma Informed Coordinator and Assistant Director of Special Education
positions reallocated to an additional position in the schools
Action—Transferred the central office-based position to provide a second full time counselor at Preston Park
and Monterey Elementary Schools and a third full time school counselor at Lucy Addison Middle School.
Transferred the funding for this position into four full time behavior specialists.This increase gives our
students the support of eight full time behavior specialists.
Status—Completed.
D. Additional Assistant Principals (Elementary level)=3
Action—Add three additional elementary assistant principals to have six schools with full time assistant
principals.
Status—Interviewed candidates and hiring recommendations completed. Hiring should be completed by the
first day of school.
P. Security Technician monitor electronic security systems—alarms video identification, lockdown
access control, fob access control
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Action—Job description has been developed and posted.
Status—Job candidates have been identified and the hiring process is engaged. Anticipated
completion date is September 1, 2022.
Q. School Resource Officers (+15) =26(18 already in the budget) - Enhanced expectations outlined in
MOU
Action—A meeting was held with Clarence Grier,Assistant City Manager, Sam Roman, Chief of
Police, Antonio Hash, Sheriff, RCPS Superintendent, RCPS CAO, RCPS CFO, and RCPS COO. The City
has agreed to fill the positions requested. Chief Roman and Sheriff Hash advise that hiring has
started for SROs. RCPS has agreed to host the Department of Criminal Justice Services (DCJS) SRO
training and provide training identified in the Memorandum of Understanding (MOU) related to
students with disabilities, implicit bias, cultural competency, adolescent mental health,threat
assessment and VDOE seclusion/restraint requirements.
Status—In progress. Competitive state grant has been submitted to assist SRO salary and benefits.
RCPS will be notified at the end of September if the grant is awarded.
R. Safety Tip Line System
Action and Status—Two vendors have been identified, and staff is working with the vendors to ensure all
criteria is met.The contract is pending legal approval.
S. Cell phone promise
Action—Guidelines for cell phone usage have been included in the RCPS Code of Conduct. This will
be a separate form for parents/guardians and students to complete.
Status—Completed and will be sent to students and families at the beginning of school.
T. Expanded community partnerships
Action and status—Family engagement and programming is working with stakeholders to develop
programming for the new The Community Empowerment and Education Center. There is also a
design team working through the structural needs of the building to meet the needs of our families
and community.
U. Parent/Guardian engagement programming
Action—The department of Communication and Community Engagement is expanding partnerships with
community vendors(Carilion, BRBH,TAP, Family Service of the Roanoke Valley,Virginia Department of
Health)to provide parents and families increased opportunity for education and parenting classes. RCPS has
worked with the Gun Violence Prevention Commission and received 8,000 gun locks from the Gun Violence
Prevention Commission.
Status-Ongoing work and collaboration with RCPS staff and stakeholders. 300 gun locks have been given out
to families. RCPS will continue to hand out gun locks at the Back-to-School Extravaganza and throughout the
school year. RCPS will collaborate with the Gun Violence Prevention Commission with administering the
Youth and Gang Violence Community Assessment in the fall of 2022.
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V. Including outsourced partners in mass notification system
Action and Status—Completed.Staff is working with the outsourced vendors for an automatic process.
W. Distinguishing and clarifying our robocall and emergency alert system protocols
Action and status—Training with administrators has been completed to define robocalls,texts, and emails to
provide clear communication to our families.
X. Mass notification cellphone app
Action and status—App is built and is in testing.
Y. Parent/guardian-initiated interpreting (phone/video)system
Action and status—Pilot program will be live for the beginning of school at Round Hill Elementary,
Hurt Park Elementary,John P. Fishwick Middle, and William Fleming High.
Z. Panic alarms/buttons/fobs
Action—Panic/Duress alarm vendor demonstrations began July 19, 2022. RCPS staff also met with
the City's Emergency Manager, Trevor Shannon, and discussed interoperability with RCPS systems
related to mass notification with the City and the integration of a panic/duress alarm system.
Status—Vendor selection in progress with implementation substantially complete by January 2023.
*Item not approved by RCPS School Board.
www.rcps.info p: 540.853.2382 f: 540.853.2951 P.O. Box 13145 Roanoke VA 24031
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�,,�
,. � Roanoke City Public Schools
Apment by 25%. R1 r 1�
ant ratios. r'.•Ff. 'y'� STRATEGIC PLAN
pr . �kit 2022-2028
gauge outsourced Target 13:RCPS will champion green initiatives focusing on energy ROANOKECITY Pocket Guide
ce delivery.(conYonback) conservation and sustainability.
PUBLIC SCHOOLS
PATHWAY 1: EARLY LITERACY Targets: Post Secondary Success PATHWAY 5:COMMUNI,
1:At least 25%of all high school students are enrolled Goals:Communicati
Goal: Early Literacy in at least one dual enrollment(college level)course.
1•RCPS will ensure students are reading at or above grade 2:At least 30%of all high school students are enrolled in an Advanced 1:RCPS will openly cor
level by the end of 3rd grade. Placement(AP)course and at least 60%of students enrolled and the community,ut
successfully pass the corresponding AP exam with a 3 or better. languages,providing t
Target: Early literacy 3:At least 60%of all middle and high school students are enrolled in a of belonging and invol
1:Ensure at least 75%of students will be reading at or above grade CTE course. of our students.
level by the end of 3rd grade(based on the SOL school pass rate
4:At least 90%of students completing a 2-year CTE program will earn 2•RCPS will facilitate fi
required by the Virginia Department of Education for accreditation.)
a CTE credential. opportunities that fost
... .... 5: Double the percent of students enrolled in Algebra I by 8th grade. families,and our comn
6: Double the percent of students passing Algebra
with a B or better. Targets:Communiu
;w 1:Maintain a daily avera(
7: At least 93%of all RCPS students graduate high school on time. reach that is 2.5 to 3 time
PATHWAY 4:OVERALL WELL-BEING&SENSE OF BELONGING
children under the age o
� 2:Reduce the number of
Goals: Overall Well-Being &Sense of Belonging Mass Notification Systerr
. . 1:RCPS will foster inclusive,safe,and welcoming learning 3:Increase the percentage
communities for students,staff,and families.
4:Increase Calendar Sur,
2:RCPS will invest in the whole child by promoting student 5:Increase Principal Inpt
participation in the arts and co/extra-curricular activities that 6:Increase participation
PATHWAY 2:ACADEMICS interest them,such as athletics and school clubs. 7:Close the gap on langu
Goal: Academicspercentage of students sr
Targets: Overall Well-Being&Sense of Belonging g•Tracktrends regardinc
1:RCPS will eliminate achievement and opportunity gaps, 1:Annually improve upon student perception survey. Services and s regar inc
while simultaneously accelerating academic growth for every 2:Annually improve upon staff perception survey. improvement.
er
student in reading and math. 3:Annually improve upon school climate survey. 9•Increase engagement
Targets: Academics 4:Ensure an annual decrease in out-of-school suspensions and during the General Asse
1•Accelerate reading achievement for all students to reach the alternative placements due to disciplinary reasons(overall and by 10•Have an active and ei
Virginia Department of Education's benchmark of 75%proficiency in reporting group.) annually increasing mem
reading. 5:Ensure an annual increase in students participating in the arts and/ 11•Increase annual atte
2:Accelerate learning in math to meet the Virginia Department of or co/extra-curricular activities. to-School(BTS)Night,P<
Education's benchmark of 70%proficiency in mathematics. 6:Increase employee participation in RCPS self-care offerings,including for families.)
mindfulness,employee assistance programs,and wellness initiatives. 12:Increase annual atte
PATHWAY 3:POST-SECONDARY SUCCESS
as BTS Extravaganza&B
Goals: Post-Secondary Success 13:Increase monetary a
annually.
1:RCPS will improve access to and achievement in advanced 14:Develop and maintaii
courses and career/technical education(CTE)programs for everyr' Foundation to initiate prc
student. of RCPS and will benefits
2:RCPS will increase on-time high school graduation rates
overall and by reporting group. " t
k ,
Roanoke Public1 1
Pandemic Relief Funding: Leveraging Short-Term Federal Funding
to Ensure Long-Term Impact
Different Sources,Timelines,and "Strings" Teaching&Learning (51.2%)
As the pandemic progressed,the federal Helping students make academic progress during
government's response changed.Actions by the closure,supporting remote learning as the
Congress included pandemic relief funding (CARES, impacts of the pandemic progressed,and
ESSER,ARP,etc.),each with its own timeline for equitably providing every student with the tools
expenditure and rules for allowable expenses.The necessary to learn anytime and anywhere
graph below includes an aggregate of past necessitated investments in technology.Strategic
expenditures and planned investments to illustrate use of pandemic relief funding has enabled every
the priorities established by the School Board to student in Roanoke City Public Schools to have
maximize the impact on immediate needs (Health access to a device and, by extension,access to
and Safety),our core business (Teaching and high-quality instruction from almost anywhere.
Learning),and enduring impact(Capital While technological tools are necessary for each
Investments). student to access their education,the pandemic
has proven that caring and committed educators
Pandemic Relief Funding—Total Planned Spending providing in-person instructional experiences are
absolutely essential for most students.
Virtual:1.250.625;3.0X a,ry„ate„,,,.23aa99.91X Accordingly,federal funds have been invested in
additional instructional services for students to
provide extended school year opportunities and
=9,539A39: —� expanded school day supports to accelerate
learning lost during the closure.To mitigate
"learning loss, RCPS has budgeted 38%of ESSER
Air OuaNry:
III funding,authorized under the American
25.695.535
26.5% Recovery Plan Act,far exceeding the 20% required
tKnwi93r: �',
for this purpose.
9.623A39:9.9X
1'
Capital Investments(20.1%)
Ww ion(65r/tlos/01ner);
12�a2d'X Healthy environments and addressing learning
5atutiuti9n:L186.i5):L9%
bTr+as9ortatbn.aX:61;5.996: loss have been at the top of the priority list for
RCPS.At the same time,the school division
recognized the short-term federal funding
Health&Safety(28.7%) appropriated by Congress for schools was at truly
unprecedented levels. RCPS turned to its existing
Establishing healthy and safe environments for planning processes and, specifically,the Equity in
students and staff to fully resume in-person learning Action Plan to identify investments that will
was the highest priority.Significant investments in provide long-term and enduring benefits for
Heating Ventilation and Air Conditioning (HVAC) students,families,and the community we serve.
equipment,supplementary air purification systems, Investing $17 million in capital improvements to
Personal Protective Equipment(PPE),and expand instructional space ensures a significant
sanitization supplies were made to create the portion of these short-term federal funds will
conditions necessary for our students to return to positively impact our community for generations
Roanoke oo
Local Support for Roanoke City Public Schools
The City of Roanoke's long-standing School Funding division's ability to remain fiscally sound and to
Policy provides 40%of local tax revenues*to Roanoke continue advancing academic progress.For example:
City Public Schools(RCPS).In exchange,RCPS funds RCPS manages the school division cash flow.Some
100%of the debt service associated with bonds sold to state funding does not begin until January or later.
finance school capital improvement projects.Debt This can make meeting regularly occurring costs,
service owed and other city services considered part of such as payroll,challenging at the start of the school
the cost of school operation are reimbursed to the city. year.The fund balance minimizes the impact of these
These costs budgeted in 2022-23 include: timing fluctuations and ensures RCPS continues to
• School Resource Officers:$1,583,817 meet all financial obligations in a timely manner.
• Municipal Audit Services:$75,000 RCPS,following the city's lead,established a capital
projects fund.This fund allows the School Board to
• Local Share of Children's Services Act(CSA)costs transfer available funds to reduce the school
for care coordinated by the schools:$1,500,000 division's reliance on borrowing for the necessary
• Debt Service on Bond-Funded School Capital upkeep of school facilities.Currently,this is critical for
Projects: $11,726,771 completion of planned capital improvements,as
inflation and shortages in labor and materials have
RCPS Funding Plotted Alongside 2013-2023 Enrollment driven construction costs significantly higher.
The Fund Balance has been leveraged over the last
decade to support the school division's instructional
' ,x�• priorities and ensure continuity when the operating
budget's limitations would have required a reduction
or delay.For example,in 2014-2015,$1.9 million was
used to purchase Reading and Language Arts
textbooks for all grades,and beginning in 2017-2018,
$2 million was used to improve school safety,
��' "� °' "• , �' °'gyp e including implementing secure vestibules and other
school security measures at all schools.
City funding reflected in 2022 dollars Student enrollment(PreK-12) Another critical example of the fund balance's
(adjusted for inflation)
The flat 40%funding formula does not take into importance was illustrated during the development
consideration the substantial increase of students of the 2022-23 budget.The national teacher shortage
has impacted RCPS'ability to fill vacancies.This,
served by RCPS since the policy's inception in 2011.
Additionally,it also requires RCPS to fund costs that combined with a starting teacher salary that was
most localities do not require the school system to $2,000 less than Montgomery County and Salem City,
include,such as capital improvement costs;however, and many nearby employers moving to a$15 per
the benefits of this outweigh its limitations. hour minimum wage,led the School Board to
approve market adjustments and raises for 2022-23.
• The formula provides consistent funding that ensures These increases brought all hourly staff to at least a
collaboration and planning between the city and $15/hour minimum wage and teacher starting pay to
school division's administrative teams. $48,000.The School Board made this move before a
• Annual funding is not a divisive,"us versus them" final budget was approved by the City of Roanoke or
battle that takes the focus away from students and the Commonwealth of Virginia because it was critical
citizens and inevitably pits important city services for RCPS to attract and retain employees.If the
against each other to the detriment of everyone. approved state budget had been less,this would
• The outcomes of the schools and the city are tied have required a significant reliance on fund balance
together,and we are true partners in good times and to implement.The fund balance that the current
in bad.In years when city revenue exceeds estimates, School Funding Policy supports enabled RCPS to
RCPS receives 40%of a larger number. By contrast,in proactively take this necessary step to support the
Roo CITY OF ROANOKE
ON OFFICE OF THE MAYOR
215 CHURCH AVENUE,S.W.,SUITE 452
ROANOKE,VIRGINIA 24011-1594
TELEPHONE: (540)853-2444
FAX: (540)853-1145
SHERMAN P.LEA,SR. EMAIL: MAYOR@ROANOKEVA.GOV
Mayor
August 1, 2022
The Honorable Vice-Mayor Patricia White-Boyd and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor White-Boyd and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
Sherman P. Lea, Sr.
Mayor
SPL:ctw
COMMITTEE VACANCIES/REAPPOINTMENTS
August 1, 2022
Public
VACANCIES:
Terms of office on the Building and Fire Code Board of Appeals (Architect) and (Property
Management) ending June 30, 2025.
Term of office on the Roanoke Civic Center Commission ending September 30, 2025.
Terms of office on the Towing Advisory Board ending October 31, 2025.
1
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerkCaroanokeva.gov Council Members
SHERMAN P.LEA,SR. William D.Bestpitch
Mayor Joseph L.Cobb
Anita J.Price
Stephanie Moon Reynolds
Vivian Sanchez-Jones
August 1, 2022 Patricia White-Boyd
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
I wish to request that Council convene in a closed meeting
to di s amended.ssapersonnel matter,
pursuant to Section 2.2-3711 (A)(1), Code ofVirginia
Si cerely,
Patricia White-Boyd, Chair
City Council Personnel Committee
PWB:ctw
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING David L. Collins
215 CHURCH AVENUE, SW Laura M. Carini
ROANOKE,VIRGINIA 24011-1595 Douglas P. Barber,Jr.
Kelsey M. Durkin
Timothy R. Spencer TELEPHONE 540-853-2431 Jennifer L. Crook
City Attorney FAX 540-853-1221 Assistant City Attorneys
EMAIL: cityatty@roanokeva.gov
August 1, 2022
The Honorable Mayor and Members
Of City Council
Roanoke, Virginia
Re: Request for Closed Meeting
Dear Mayor Lea and Council Members:
This is to request that Council convene a closed meeting for the purpose of discussing acquisition of
publicly owned property, where discussion in an open meeting would adversely affect the bargaining position
or negotiating strategy of the public body pursuant to Section 2.2-3711.(A)(3), Code of Virginia(1950), as
amended.
Sincerely yours,
mot R. Spencer
City Attorney
RRV/1
CITY ATTORNEY COUNCIL BRIEFING MEMO
n CODE AMENDMENT
Date: August 1, 2022
From: Timothy R. Spencer, City Attorney 1'17—
Re: City Code Amendment to Subsection(a), Section 32-124, When due and payable, Article IV,
Tax on Real Estate and Tangible Personal Property of Public Service Corporations, Chapter
32, Taxation, Code of the City of Roanoke(1979), to Change the Due Date for Personal
Property Taxes Owed by Public Service Corporations
Overview of Proposed Amendment:
At the request of the Commissioner of Revenue, I recommend that City Council consider amending Section
32-124(a), Code of the City of Roanoke ("City Code"), to change the due date of personal property taxes
owed by public service corporations ("PSCs") from May 31 to December 5 of each tax year.
Applicable state law authorizes the assessment and collection of a tax upon the tangible personal property
and real property owned by PSCs. The Virginia State Corporation Commission ("SCC") is responsible for
the assessment of all property owned by PSCs for local taxation. Personal property taxes of a PSC are
assessed at the real estate tax rate applicable in the respective locality pursuant to state law. Section 32-
124(a), City Code, currently provides that personal property taxes owed by PSCs are due and payable the
City on May 31 of the tax year for which such taxes are assessed. On April 5th of the following year, Section
32-124(a), City Code, requires that the personal property taxes for the current tax year be adjusted between
the City and any PSC affected on the basis of the assessment by the SCC for any PSC owned real property,
except when no last installment of real estate taxes is due, in which case the total personal property taxes for
the current tax year shall be adjusted prior to the close of the current tax year.
A May 31 personal property tax payment due date for PSCs requires the Commissioner of Revenue's Office
to perform a true-up every April 5 in order to adjust the personal property taxes for the current year based on
the assessment by the SCC of real property owned by PSCs. This creates an administrative burden for that
office, as the Commissioner of Revenue does not usually receive current year's assessment of real estate and
real estate improvements of PSCs from the SCC until late September of each year. It was for this reason that
City Council adopted Ordinance No. 42072-060721, on June 7, 2021, which amended Section 32-124(b),
City Code, to change the due date of the first installment of real estate taxes owed by a PSC from October 5
to December 5 of each tax year. A December 5 due date for the first installment of real estate taxes gave the
City sufficient time to prepare and bill PSCs which an October 5 due date did not.
For similar reasons, the Commissioner of Revenue recommends that Section 32-124 (a) of City Code be
amended to change the due date of personal property taxes owed by a PSC from May 31 to December 5 of
each year. Amending the City Code in this manner will allow the Commissioner of Revenue to receive the
assessment information from the SCC in time to prepare and bill PSCs for such tax, eliminating the need for
that office to perform a true-up every April 5, thereby reducing the administrative burden and associated
costs.
Recommended Action:
For the aforementioned reasons, I recommend that City Council consider adoption of the attached ordinance
amending Subsection (a), Section 32-124, When due and payable, Article IV, Tax on Real Estate and
Tangible Personal Property of Public Service Corporations, Chapter 32, Taxation, Code of the City of
Roanoke (1979) as amended, to change the due date for personal property taxes owed by public service
corporations from May 31 to December 31 of each tax year. The proposed ordinance will be presented to
City Council at its regularly scheduled meeting to be held on August 15, 2022. If adopted, the proposed
ordinance will go into effect January 1, 2023.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
AN ORDINANCE amending and re-ordaining Subsection(a), Section 32-124, When due
and payable, Article IV, Tax on Real Estate and Tangible Personal Property of Public Service
Corporations, Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, to change
the due date of the taxes due upon the tangible personal property of public service corporations
from May 31 to December 5; providing for an effective date; and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Subsection(a), Section 32-124, When due and payable, Article IV, Tax on Real
Estate and Tangible Personal Property of Public Service Corporations, Chapter 32, Taxation,
Code of the City of Roanoke(1979), as amended, is hereby amended and re-ordained, to read
and provide as follows:
Sec. 32-124. - When due and payable.
(a) The tangible personal property taxes of public service corporations shall
become due and payable on the fifth di day of December-may of the tax
year for which such taxes are provided to be assessed, and all such taxes shall be
paid on or before such day, in order to avoid the penalty prescribed for
nonpayment in time. At the t t of+' last installment '
estate
taxes (the fifth > of April
etwrent tax year shall be adjusted between the eity and any pii lie sen4ee-
eofpor-ation affeeted on the basis of the assessment by the state eor-Por-ation
eemmission for-the etiffent tax year-as pr-ovided in seefien 59 948, Code Of
Vifginia (1950), as amended, exeept when no last installment of real esta4e taxes
is doe in whieh ease the total pef-se s f6f!the ettfrefit tax yea shall
be adjusted prior-to the elese of the euffenttlax year.
� 1
3. This ordinance shall be in full force and effect on and after January 1, 2023.
4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
2
Office of the Mayor
e
CITY OF �:�,�� --�
ROANOKE
NATIONAL NIGHT OUT
WHEREAS, National Association of Town Watch (NATW) sponsors a
national community-building campaign on Tuesday, August 2, 2022 titled
"National Night Out";
WHEREAS, the National Night Out campaign provides an opportunity for
neighbors in The City of Roanoke to join over thirty-eight million neighbors
across sixteen thousand communities from all fifty states, U.S. territories
and military bases worldwide;
WHEREAS, National Night Out is an annual community-building
campaign that promotes strong police-community partnerships and
neighborhood camaraderie to make our neighborhoods safer, more caring
places to live and work;
WHEREAS, neighbors in The City of Roanoke assist the Roanoke Police
Department, Roanoke City Sheriff's Office, and Fire-EMS through joint
community-building efforts and support National Night Out 2022; and
WHEREAS, it is essential that all neighbors of The City of Roanoke come
together with public safety and work together to build a safer, more caring
community.
NOW, THEREFORE, I, Sherman P. Lea, Sr., Mayor of the City of
Roanoke, do hereby call upon all citizens of the City of Roanoke to join in
support of community building and strong neighborhoods, and do hereby
proclaim August 2, 2022, throughout this great, seven-time All-America
City, as National Night Out.
Given under our hands and the Seal of the City of Roanoke this first day of
August in the year two thousand and twenty-two.
Sherman P. Lea, Sr.,Mayor
ATTEST.•
i . n
Cecelia F. McCoy, City Clerk
I' a , CITY OF ROANOKE
i OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
Deputy City Clerk
City Clerk
August 2, 2022
Melissa Murray
Administrative Assistant III
Roanoke, Virginia
Dear Ms. Murray:
This is to advise you that Benjamin Bazak has qualified as a member of the Roanoke Arts
Commission to fill the unexpired term of office of Timothy Martin ending June 30, 2024.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Benjamin Bazak, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Arts Commission to fill the unexpired
term of office of Timothy Martin ending June 30, 2024, according to the best of my ability.
(So help me God.)
I
BENJAMIN K
The foregoing oath of office was taken, sworn to, and subscribed before me by Benjamin
Bazak this day of 2022.
�k
Brenda S. Hamilton, Clerk of the Circuit Court
s
By , Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
;s t =•. 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOV,CMC E-mail: clerkaroanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
August 2, 2022
i
I
Melissa Murray
Administrative Assistant III
Roanoke, Virginia
Dear Ms. Murray:
This is to advise you that Toya Jones has qualified as a member of the Roanoke Arts
Commission to replace Kevin Deck for a three-year term of office commencing July 1, 2022
and ending June 30, 2025.
Sincerely,
a.-)- V�c'&j
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Toya Jones, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Roanoke Arts Commission to replace Kevin Deck for a three-year
term of office commencing July 1, 2022 and ending June 30, 2025, according to the best
of my ability. (So help me God.)
OYA NES
The foregoing oath of office was taken, sworn to, and subscribed before me by
Toya Jones this day of ✓u /c, 2022•
Brenda S. Hamilton, Clerk of the Circuit Court
B yP-� . Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
° _. 215 Church Avenue,S.W.,Suite 456
LL ` Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
August 2, 2022
Tina Carr
Board Secretary
Roanoke, Virginia
Dear Ms. Carr:
This is to advise you that Kathryn Kronau has qualified as a member of the Architectural
Review Board to fill the unexpired term of office of Shawn Swain ending October 1, 2022.
Sincerely,
�4_e't� J-. V��dj
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Kathryn Kronau,do solemnly swear(or affirm)that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Architectural Review Board to fill the unexpired term of office
of Shawn Swain ending October 1, 2022, according to the best of my ability. (So help me
God.)
Cf
KATHRYN KRONAU
The foregoing oath of office was taken, sworn to, and subscribed before me by Kathryn
Kronau this day of C 2022.
Brenda S. Hamilton, Clerk of the Circuit Court
Br�'���� � � � Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
.= 4 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk(kroanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
August 2, 2022
Rita Huffman
Board Clerk
Roanoke, Virginia
Dear Ms. Huffman:
This is to advise you that Elizabeth Jamison has qualified as a member of the Roanoke
City School Board for a three-year term of office commencing July 1, 2020 and ending
June 30, 2023.
Sincerely, '
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Elizabeth C. S. Jamison, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a Trustee of the Roanoke City School Board, for a term of
three-years, commencing July 1, 2020 and ending June 30, 2023, according to the best of
my ability. (So help me God.)
ELI H CS. JAMISON
The foregoing oath of office was taken, worn to, and subscribed before me by
4-7
Elizabeth C. S. Jamison this � � c"�ay of 2020.
ACO,P YESTE�REIVO .HAMILTON,CLERK
Byyr 4" L Dep*Clelk
Judge, Twen -Third Judicial Circuit
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
August 2, 2022
Rita Huffman
Board Clerk
Roanoke, Virginia
Dear Ms. Huffman:
This is to advise you that Natasha N. Saunders has qualified as a member of the Roanoke
City School Board for a three-year term of office commencing July 1, 2020 and ending
June 30, 2023.
Sincerely,
e_e.4� J_' VX'e'g'd1j
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Natasha N. Saunders, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a Trustee of the Roanoke City School Board, for a term of three-
years, commencing July 1, 2020 and ending June 30, 2023, according to the best of my
ability. (So help me God.)
AATAS N. SAUNDERS
The foregoing oath of office was take , sworn to, and subscribed before me by
' �'11-
Natasha N. Saunders this �cmy of 2020.
A COKTES7E R�N�S.HAMILTON,CLERK
Deputy Clerk �r
Judg , Twenfy-Third Judicial Circuit
v CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
August 2, 2022
i
i
Sheila Umberger
Director of Libraries
Roanoke, Virginia
Dear Ms. Umberger:
This is to advise you that Clare Callaghan has qualified as a member of the Roanoke
Public Library Board to replace Marianne Gandee for a three-year term of office
commencing July 1, 2022 and ending June 30, 2025.
Sincerely,
cj
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Clare Callaghan, do solemnly swear(or affirm)that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Roanoke Public Library Board to replace Marianne Gandee
for a three-year term of office commencing July 1, 2022 and ending June 30, 2025,
according to the best of my ability. (So help me God.)
CLARE CAL G H A N
The foregoing oath of office was taken, sworn to, and subscribed before me by
Clare Callaghan this 15 'day of X5'0 2022.
Brenda S. Hamilton, Clerk of the Circuit Court
Af
By �v�P� , Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk(a..roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
i
August 2, 2022
Amelia Merchant
Deputy Director of Finance
Roanoke, Virginia
Dear Ms. Merchant:
This is to advise you that Donna Littlepage has qualified as a member of the City of
Roanoke Finance Board to replace Laura Carini for a two-year term of office commencing
July 1, 2022 and ending June 30, 2024.
Sincerely,
e4'e't'Q� -4. Vdj
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Donna Littlepage, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a Citizen member of the City of Roanoke Finance Board to replace
Laura Carini for a two-year term of office commencing July 1, 2022 and ending
June 30, 2024, according to the best of my ability. (So help me God.)
DONNA LITTL PAGE
The foregoing oath of office was taken, sworn to, and subscribed before me by
Donna Littlepage thisay of 2022.
Brenda S. Hamilton, Clerk of the Circuit Court
B rii , Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
II; CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
I
a
August 2, 2022
Angie O'Brien
Chief Strategy Officer
Roanoke, Virginia
Dear Ms. O'Brien:
This is to advise you that Stephen Niamke has qualified as a member of the Roanoke
Neighborhood Advocates to fill the unexpired term of office of Jordan Bell ending
September 30, 2022; and for an additional three-year term of office ending
September 30, 2025.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Oath or Affirmation of Office
f
Commonwealth of Virginia, City of Roanoke, to-wit:
i, Stephen Niamke, do solemnly swear (or affirm) that i will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Neighborhood Advocates to fill the
unexpired term of office of Jordan Bell ending September 30, 2022; and an additional
three-year term of office ending September 30, 2025, according to the best of my ability.
(So help me God.)
1
S; EPHEN NIAMKE
The foregoing oath of office was taken, sworn to, and subscribed before me by Stephen
Niamke this 9 day ofJ 2022.
Brenda S'. Hamilton, Clerk of the Circuit Court
gy Clerk
n CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
SHERMAN P.LEA,SR. E-mail: clerk@roanokeva.gov Council Members
William D.Bestpitch
Mayor Joseph L.Cobb
Anita J.Price
Stephanie Moon Reynolds
Vivian Sanchez-Jones
August 1, 2022 Patricia White-Boyd
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
We jointly sponsor a presentation by Freeda Cathcart to share information with
regard to soil and water conservation and protecting the urban forest, at the
regular meeting of City Council to be held on Monday, August 1, 2022, at
2:00 p.m.
Sincerely,
Sherman P. Lea, Sr.
Mayor
Patricia White-Boyd
Vice-Mayor
SPL/PWB:ctw
Roanoke City
Woodland Conservation
presentation
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Soil and Water Conservation District Director
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1 sc day of August 2022.
No. 42404-080122.
AN ORDINANCE to appropriate funding from the U.S. Department of Transportation
through the Commonwealth of Virginia Department of Motor Vehicles to be a License Agent
called a DMV Select Office, amending and reordaining certain sections of the 2022-2023
General Fund and Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2022-2023 General Fund and Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
General Fund
Appropriations
Contingency 01-300-9410-2199 $ 9,000
Revenues
DMV Fees- City Portion 01-110-1234-0932 9,000
Grant Fund
Appropriations
FICA 35-110-4530-1120 3,000
Bonus and Separation Pay 35-110-4530-1153 20,000
Administrative Supplies 35-110-4530-2030 4,000
Expendable Equipment (<$5,000) 35-110-4530-2035 5,000
Training and Development 35-110-4530-2044 4,000
Revenues
DMV Fees- Treasurer Portion 35-110-4530-4530 36,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
G~'
CITY COUNCIL AGENDA REPORT
i
To: Honorable Mayor and Members of City Council
Meeting: August 1, 2022
Subject: Virginia Department of Motor Vehicles (DMV) - DMV Select
Program
Background:
In February, 2017, the City of Roanoke Treasurer's Office entered into an
agreement with the Commonwealth of Virginia Department of Motor Vehicles to
be a License Agent called a DMV Select Office. This agreement is on an annual
basis from duly 1 - .June 30 of each year. The agreement is signed by the City
Treasurer, the City Manager, and the Commissioner of DMV. The transactions
that can be processed by the Roanoke City DMV Select are specifically
authorized by DMV and any additional authorized transactions or duties to be
assigned to the DMV Select Office will be identified in writing. The City
Treasurer receives compensation monthly at a rate of 4.5% up to the first
$500,000 in gross transactions and 5.00% over $500,000. This rate schedule
starts over at each duly 1 . The compensation fees estimated at $45,000 for
Fiscal Year 2022-2023 are split with the City receiving 20% and the City
Treasurer receiving 80%. The City's 20% portion of $9,000 has already been
appropriated with the annual Adopted Budget for FY 2022-2023.
Considerations:
City Council action is needed to accept and appropriate funds received for
reimbursement to the City of Roanoke Treasurer (80% of total compensation
fees) for being a License Agency of DMV ("DMV Select").
Recommended Action:
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $36,000 to be appropriated into the Grant Fund accounts to be
established by the Director of Finance.
Evelyn W. Powers
City Treasurer
Distribution: Council Appointed Officers
Clarence Grier, Deputy City Manager
Brent Robertson, Assistant City Manager and Director of Finance
Amelia C. Merchant, Deputy Director of Finance
v~
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 1, 2022
Subject: Virginia Department of Motor Vehicles (DMV) - DMV Select
Program
I concur with the recommendation from Evelyn Powers, City Treasurer, to accept
funding from the Department of Motor Vehicles of the Commonwealth of
Virginia received for reimbursement to the City of Roanoke Treasurer for being
a License Agency of DMV ("DMV Select").
I further concur with the establishment of a revenue estimate in the amount of
$36,000 to be appropriated into the Grant Fund accounts to be established by
the Director of Finance.
--- -- - ----------------
Rob S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
W. Brent Robertson, Assistant City Manager/Director of Finance
Amelia Merchant, Deputy Director of Finance
IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA
The 1St day of August 2022.
No. 42405-080122.
A RESOLUTION supporting eight applications and authorizing the City Manager or his
designee to submit four applications to the Virginia Department of Transportation (VDOT) for
funds from the Smart Scale Program for certain projects; and authorizing the City Manager or his
designee to take certain actions in connection with such projects.
BE IT RESOLVED BY THE Council of the City of Roanoke that:
I. The City Council hereby supports the applications referred to herein and
authorizes the City Manager or his designee to submit such applications to VDOT for funds from
VDOT's Smart Scale Program for the following four projects, as more particularly described in
the City Council Agenda Report dated August 1, 2022:
a. Orange Avenue (Route 460)between 11th Street,N.E. and Gus Nicks Blvd.
b. Orange Avenue (Route 460) at Kimble Avenue and Plantation Road Intersection
C. Williamson Road (Route 11)Hershberger Road to Wells Avenue
d. Orange Avenue (Route 460) and Williamson Road Intersection
2. The City Council further supports such applications to be filed by Roanoke
County and the Transportation organization as such proposed improvements will benefit City
residents and City infrastructure, as more particularly described in the City Council Agenda
Report dated August 1, 2022:
a. I-581 at Exit 2 Interchange Improvements,Phase 1 at Peters Creek Road
b. Route 419/Electric Road Safety Improvements, Stoneybrook Road to Grandin
Road Extension.
C. Route 419/Electric Road Safety Improvements, Grandin Road Extension to Keagy
Road (North).
d. East Roanoke River Greenway Gap (Phase 2).
3. The City Manager or his designee is further authorized to take such further
actions and execute such further documents, approved as to form by the City Attorney, as may be
necessary to submit the above applications and to furnish such additional information as may be
required.
ATTEST:
(24 <�- 4`91G14T
City Clerk.
2
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 1, 2022
Subject: Resolution of Support for SMART SCALE 2024 Applications
Background:
Authorized by the Virginia General Assembly in 2014, SMART SCALE is a
biannual statewide prioritization process for the funding of transportation
projects using the following criteria: improvements to safety, congestion
reduction, accessibility, land use, economic development and the environment.
As a locality with a poputatiounderto 200,000, the City
and (ranked eligible
again tsubmit
her
maximum of four (4) applications
proposed transportation projects throughout the Commonwealth.
Considerations:
One of the Smart Scale program requirements is a resolution of support from
the local governing body that will be included with the applications. For the
current Smart Scale application period, Transportation staff, or the Roanoke
Valley Transportation Planning Organization on behalf of the City, plans to
submit the following four (4) applications for funding:
• Orange Avenue (Route 460) improvements between 1 1 th Street, NE and
Gus Nicks Blvd. These improvements consist of the implementation of
alternative intersection configurations, modifications / closures of
some median breaks and some restrictions on turning / through
movements along the corridor. These changes are intended to
preserve and enhance capacity along the Orange Ave (Route 460)
corridor.
• Orange Avenue (Route 460) Improvements at the Kimball Avenue and
Plantation Road intersection. These improvements consist of widening
the northbound Kimball Avenue and southbound Plantation Road
approaches to Route 460 to provide three approach lanes. In addition,
the westbound Route 460 left turn lane is proposed to be extended to
the railroad overpass to reduce the potential for left-turning vehicles
extending out of the turn lane, which has been observed under existing
conditions.
Williamson Road (Route I 1 1) safety improvements from Hershberger
Road to Wells Avenue. These improvements consist of travel lane
reallocations, a two-way center left-turn lane, the inclusion of bicycle
lanes where none currently exist, pedestrian sidewalk and crosswalk
improvements, and traffic signal optimizations. The project's goals are
to improve access and safety for all modes of travel along the corridor.
• Orange Avenue and Williamson Road Intersection Improvements. The
STARS (Strategically Targeted Affordable Roadway Solutions) Program
study of Route 460 (Orange Avenue) proposed improvements for the
Orange Ave and Williamson Rd intersection, including a signalized off-
ramp from 1-581 , an additional eastbound left-turn lane, and additional
lanes on Williamson Rd north of the intersection. These solutions
mitigate the identified safety issues, improve traffic operations, and
alleviate congestion.
Roanoke County staff, or the Roanoke Valley Transportation Planning
Organization on behalf of Roanoke County, plan to submit four (4) applications
that include improvements that will benefit City residents and City
infrastructure.
1-581 at Exit 2 Interchange Improvements, Phase 1 . This project
proposes to improve the 1-581 interchange at Peters Creek Road. The
operational and safety improvements include realigning and signalizing
the northbound 1-581 off-ramp to Peters Creek Road eastbound, adding a
second eastbound Peters Creek Road left turn lane onto Valleypointe
Parkway to increase capacity, and add pedestrian and bicycle
accommodations along Peters Creek Road.
• Route 419/Electric Road Safety Improvements, Stoneybrook Road to
Grandin Road Extension. This project proposes to modify the
Stoneybrook Drive and Glen Heather Drive intersections to Restricted
Crossing U-Turn intersections. Sidewalk is also proposed along the
western side of Route 419 between Glen Heather Drive and Grandin Road
Extension.
• Route 419/Electric Road Safety Improvements, Grandin Road Extension to
Keagy Road (North). This project proposes to modify the Grandin Road
Extension intersection to a Restricted Crossing U-Turn intersection.
Sidewalk is proposed along the western side of Route 419 between
Grandin Road Extension and Keagy Road (South) to connect to Keagy
Village. Sidewalk is also proposed along the eastern side of Route 419 to
connect the new sidewalk at Starbucks to proposed pedestrian signals
and crosswalks at the Keagy Road (south) signalized intersection.
Pedestrian signals and crosswalks are also proposed for the Keagy Road
(north) signalized intersection to expand pedestrian connectivity at the
City of Salem/City of Roanoke/Roanoke County boundary.
2
• East Roanoke River Greenway Gap (Phase 2). This project is proposed to
connect to the switchbacks on the eastern edge of the existing Roanoke
River Greenway, extend southeast along the river for approximately two
(2) miles to connect with a greenway segment planned for Virginia
Recreational Facility Authority property adjacent to the Blue Ridge
Parkway that will begin construction later this year.
Recommended Action:
Adopt the accompanying resolution in support of the City's applications as well
as the applications from Roanoke County and the Transportation Planning
Organization, recognizing the regional significance of these applications.
Authorize the City Manager to take such further actions and execute such
documents, approved as to form by the City Attorney, and to furnish additional
information and/or documents as may be required for the City's Smart Scale
applications.
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Clarence G. Grier, Deputy City Manager
Amelia Merchant, Deputy Director of Finance
Ian Shaw, Acting Director of Public Works
Dwayne D'Ardenne, Transportation Division Manager
Luke Pugh, City Engineer
3
"8i l/ TO q er
4iCL/W -41
June 6, 2022
Hollins Plantation Road Shared Use Pathway
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Note: path is only on one side of Plantation Road.
Crosses multiple driveways to businesses. Hollins Shared Use Pathway—3-10-18
Hollins Plant Rd shared path 6-19-22
THE GREATER ,y d
AREA BUSINESS ASSOCIATION
August 1,2022
Dear Mayor and City Council Members,
Thank you for this opportunity to speak before you today.
As the Executive Director for the Greater Williamson Road Area Business Association I am
pleased to supply a letter of support to further assist the Safety Improvement Project proposed by
VDOT, and further supported by Roanoke City's Transportation Department to be used for
safety improvements along Williamson Road, specifically between Orange Avenue and
Hershberger Road.
As a bit of background in addressing this issue,unfortunately it goes without saying that the
pedestrians and vehicles in the Williamson Road area are seriously overrepresented in injury and
fatal accidents.
As has been documented, over the past 5 years (2017—202 1)there have been an average of 100
vehicular crashes per year,or 500 in 5 years with several being of severe injury and one vehicle
fatality. In this same five-year period there have been 12 pedestrian crashes with 5 with visible
injuries, 2 with severe injuries and 5 fatalities. These results indicate that when a pedestrian is
involved in an accident it is more likely to result in a serious or fatal injury. One crash, one
injury, one fatality is clearly one too many—and we have had more than 500 in five years. The
problem is plain and simple --no ease of travel for pedestrians, cyclists,wheelchairs, and
vehicles.
And it's not just roadway issues that cause these incidents,but the lack of sidewalks as well. I
share a recent accident which occurred wherein the pedestrian was using a mobility scooter and
was struck while traveling along the edge of Williamson Road. The lack of sidewalks along this
section of Williamson Road provided no other traverse-way except via the side of the road. This
accident occurred through no unsafe driving of the vehicle,but rather because there were no
sidewalks and no extra designated space for pedestrian travel. This crash resulted in a pedestrian
fatality. Unfortunately this scenario has played out several times on Williamson Road—not
always a fatality,but always an injury. Simply put,there is no easy thoroughfare for pedestrians,
whether on one side of the road, or crossing the road.
We are many who share the Williamson Road roadway. The area wants to serve its residents, its
neighbors, as well as those who travel up and down the road who come to shop. We want to
support our businesses and we want to attract and grow more. To do this we must take steps to
make the Greater Williamson Road as safe as we can. What we do know for sure is that what we
currently have is not working so we need to take the steps to make it work, make it better, make
it safer.
540-362-3293 • WilliamsonRoad.org • Info@WilliamsonRoad.org
5411 Williamson Road, Suite 104, Roanoke, VA 24012
P.O. Box 7082, Roanoke, VA 24019
With this letter I, as Executive Director, and on behalf of my Board of Directors, lend full
support to VDOT and the City Transportation Department in their request for grant funding to go
towards safety improvements along Williamson Road. Sidewalks,curbing and curb ramps will
go a long way in helping pedestrians traverse the road and adding a shared turn lane will help
both the pedestrian and vehicular traffic.k
Mr. Mayor, Members of the City Council, I urge you to join with me and with my Board in
voting for the Resolution presented today in support of the Williamson Road Safety
Improvements Project.
Thank you.
VOIUX�l
Valerie Brown
Executive Director
The Greater Williamson Road Area Business Association
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1St day of August 2022.
No. 42406-080122.
A RESOLUTION accepting the U.S. Department of Housing and Urban Development
Planning Grant Funding to the City for the Coordinated Assessment System; and authorizing
execution of any required documents on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the U.S. Department of Housing and
Urban Development Continuum of Care program competition Grant Funding to the City for the
Coordinated Assessment System in the amount of$49,070 with an in-kind match of$14,500, in
form of oversight by the Human Services Administrator at 25% of annual salary. Such grant
being more particularly described in the City Council Agenda Report dated August 1, 2022.
2. The City Manager or his designee is hereby authorized to execute and file, on
behalf of the City, any documents setting forth the conditions of this grant in a form approved by
the City Attorney.
3. The City Manager or his designee is further directed to furnish such additional
information as may be required to implement and administer the foregoing Grant.
ATTEST:
City Clerk.
o
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 1, 2022
Subject: 2021 HUD Continuum of Care (CoC) Grant Award - Coordinated
Assessment System (CS)
Background:
The Continuum of Care ("COC") is a group consisting of service providers,
neighboring localities, including the City of Roanoke, and homeless/formerly
homeless individuals, whose role is to develop a long-term strategic plan and
manage a year-round planning effort that addresses the identified needs of
homeless individuals and households; the availability and accessibility of
existing housing and services; and the opportunities for linkages with
mainstream housing and services resources.
On March 14, 2022, the U.S. Department of Housing and Urban Development
(HUD) released the 2021 CoC program competition grant awards. These
Continuum of Care (CoC) grants will help end homelessness and provide
critically needed support to local programs on the front lines of serving
individuals and families experiencing homelessness. The City of Roanoke
received $49,070 for the Coordinated Assessment System (CAS) grant.
The CAS grant will collaborate with all CoC HUD funded projects, emergency
shelters and domestic violence programs in the Continuum. Faith based
organizations will be a part of the collaboration in an effort to leverage funds
and provide additional assistance to those in need. There will be a partnership
with the Homeless Schools Student Liaison along with other prevention
agencies in the community.
in-kind match requirements in the amount of $14,500 is being provided in the
form of oversight by the Human Services Administrator at 25% of annual salary
as identified on Attachment "A".
Recommended Actions:
Accept the HUD CAS grant in the amount of $49,070 and authorize the City
Manager to execute the grant documents associated with this funding. All
documents shall be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance in the amount of $49,070, establish
a revenue estimate in the amount of $49,070 and appropriate the same amount
into expenditure accounts to be established by the Director of Finance in the
Grant Fund.
--------==-- ---- -------------
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
W. Brent Robertson, Assistant City Manager/Director of Finance
Steven Martin, Director of Human and Social Services
Matthew R. Crookshank, Human Services Administrator
Amelia C. Merchant, Deputy Director of Finance
2
P�ME"r°Fy U.S. Department of Housing and Urban Development
a�eP
01-1 Virginia Office of Community Planning and Development
* * 600 East Broad Street, Suite 300
Richmond,VA 23219-1800
(800) 842-2610
G9egN DEV�V'°
23 June 2022
Mr. Robert Cowell
City Manager
City of Roanoke
339 Salem Avenue,SW
Roanoke,VA 24016
SUBJECT: Processing Your FY2021 Continuum of Care (CoC) Grant Agreement
Coordinated Assessment—City of Roanoke
Grant No.: VA0300L3F022105
Dear Mr. Cowell:
Congratulations on the selection of your Coordinated Assessment project for funding
under the FY 2021 Continuum of Care Program Competition. All conditions attached to
your award for this project have been met or are in process of being met. The operating
start date of your grant is 1 May 2022. Allowable expenses incurred on or after this date
through 30 April 2023, may be reimbursed from this grant.
Upon execution of the grant agreement by your agency and HUD, HUD will obligate
total funds for this project in the amount of$49,070 allocated as follows.
a. Supportive services $49,070
I attach one document that constitutes the agreement between the City of Roanoke and
HUD. Please sign and date it. Then return the agreement to this office electronically
within five days of receipt of this letter. When we receive it, I will sign and execute it for
HUD and return a copy to you.
If you have any questions, please call me at (804) 822-4831. Staff requiring technical
assistance should contact Jennifer Levine, CPD Representative, at (804) 822-4830. We
look forward to working with you toward the successful completion of your CoC
project.
Sincerely,
Ronnie J. Legette,Sr.
Director
attachment
CC: Matthew Crookshank
U.S.Department of Housing and Urban Development
* i I Office of Community Planning and Development
f 600 East Broad Street
Richmond,VA 23219
Grant Number: VA0300L3F022105
Tax ID Number: 54-6001569
Unique Entity Identifier [SAM]: NBFNAEXRHD76
CONTINUUM OF CARE PROGRAM(CDFA# 14.267)
GRANT AGREEMENT
This Grant Agreement("this Agreement") is made by and between the United States
Department of Housing and Urban Development("HUD") and Roanoke City/Salem Continuum of
Care (the"Recipient").
This Agreement, the use of funds provided under this Agreement(the"Grant" or"Grant
Funds"), and the operation of projects assisted with Grant Funds are governed by
1. title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the"Act");
2. the Continuum of Care Program rule at 24 CFR part 578 (the"Rule"), as amended from time to
time;
3. and the Notice of Funding Opportunity for the fiscal year in which the funds were awarded.
The terms"Grant" or"Grant Funds" mean the funds that are provided under this Agreement.
The term"Application" means the application submissions on the basis of which the Grant was
approved by HUD, including the certifications, assurances, technical submission documents, and any
information or documentation required to meet any grant award condition. Capitalized terms that are
not defined in this agreement shall have the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only the project
(those projects) listed below are funded by this Agreement. In the event of any conflict between any
application provision and any provision contained in this Agreement, this Agreement shall control.
HUD's total funding obligation authorized by this grant agreement is $49,070, allocated
between the project(s) listed below (each identified by a separate grant number) and,within those
projects,between budget line items, as shown below. The Grant Funds an individual project will
receive are as shown in the Application on the final HUD-approved Summary Budget for the project.
Recipient shall use the Grant Funds provided for the projects listed below, during the budget
period(s)period stated below.
www.hud.gov espanol.hud.gov Page 1
Grant No. Grant Term Performance Period Budget Period Total Amount
VA0300L3F022105 12 months 05-01-2022-04-30-2023 05-01-2022-04-30-2023 $49,070
a. Continuum of Care planning activities $0
b. Acquisition $0
c. Rehabilitation $0
d. New construction $0
e. Leasing $0
f. Rental assistance $0
g. Supportive services $49,070
h. Operating costs $0
i. Homeless Management Information System $0
j. Administrative costs - $0
k. Relocation Costs $0
1. HPC homelessness prevention activities:
Housing relocation and stabilization services $0
Short-term and medium-term rental assistance $ 0
www.hud.gov espanol.hud.gov Page 2
Pre-award Costs for Continuum of Care Planning
The Recipient may, at its own risk, incur pre-award costs for continuum of care planning
awards, after the date of the HUD selection notice and prior to the effective date of this Agreement, if
such costs: a) are consistent with 2 CFR 200.458; and b)would be allowable as a post-award cost;
and c) do not exceed 10 percent of the total funds obligated to this award. The incurrence of pre-
award costs in anticipation of an award imposes no obligation on HUD either to make the award, or
to increase the amount of the approved budget, if the award is made for less than the amount
anticipated and is inadequate to cover the pre-award costs incurred.
These provisions apply to all Recipients:
If any new projects funded under this Agreement are for project-based rental assistance for a
term of fifteen(15)years, the funding provided under this Agreement is for the performance period
stated herein only. Additional funding is subject to the availability of annual appropriations.
The budget period and performance period of renewal projects funded by this Agreement will
begin immediately at the end of the budget period and performance period of the grant being
renewed. Eligible costs incurred between the end of Recipient's budget period and performance
period under the grant being renewed and the date this Agreement is executed by both parties may be
reimbursed with Grants Funds from this Agreement. No Grant Funds for renewal projects may be
drawn down by Recipient before the end date of the project's budget period and performance period
under the grant that has been renewed.
For any transition project funded under this Agreement the budget period and performance
period of the transition project(s)will begin immediately at the end of the Recipient's final operating
year under the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred
between the end of Recipient's final operating year under the grant being transitioned and the
execution of this Agreement may be paid with funds from the first operating year of this Agreement.
HUD designations of Continuums of Care as High-performing Communities (HPCS) are
published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding
Availability page. Notwithstanding anything to the contrary in the Application or this Agreement,
Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum
that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal
year.
The Recipient must complete the attached"Indirect Cost Rate Schedule" and return it to
HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any
change is made to the rate(s) included in the schedule. The schedule and any revisions HUD
receives from the Recipient will be incorporated into and made part of this Agreement,provided that
each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices).
This Agreement shall remain in effect until the earlier of 1) written agreement by the parties;
2)by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the budget
period and performance period for all projects funded under this Agreement; or 4)upon the
expiration of the period of availability of Grant Funds for all projects funded under this Agreement.
www.hud.gov espanol.hud.gov Page 3
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Recipient's applicant profile in e-snaps. Recipient notifications to HUD shall be to the HUD Field
Office executing the Agreement. No right,benefit, or advantage of the Recipient hereunder may be
assigned without prior written approval of HUD.
The Agreement constitutes the entire agreement between the parties, and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
www.hud.gov espanol.hud.gov Page 4
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
By:
(Signature)
Ronnie Legette, Director
(Typed Name and Title)
(Date)
RECIPIENT
City of Roanoke
(Name of Organization)
By:
(Signature of Authorized Official)
Robert Cowell, City Manager
(Typed Name and Title of Authorized Official)
(Date)
www.hud.gov espanol.hud.gov Page 5
Indirect Cost Schedule
Agency/Dept./Major Function Indirect Cost Rate Direct Cost Base
This schedule must include each indirect cost rate that will be used to calculate the Recipient's
indirect costs under the grant. The schedule must also specify the type of direct cost base to which
each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not include
indirect cost rate information for subrecipients.
For government entities, enter each agency or department that will carry out activities under the
grant, the indirect cost rate applicable to each department/agency(including if the de minimis rate is
used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied.
For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to
use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR §200.414,
enter the applicable indirect cost rate and type of direct cost base in the first row of the table.
For nonprofit organizations that use the Multiple Base Allocation Method, enter each major function
of the organization for which a rate was developed and will be used under the grant, the indirect cost
rate applicable to that major function, and the type of direct cost base to which the rate will be
applied.
To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200, subpart E;
Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for state and
local governments).
www.hud.gov espanol.hud.gov Page 6
CITY OF ROANOKE
Unique Entity ID Reaistration.Status Expiirat"c0rT Dote
NBFNAEXRHD76 Active RegistrationSep 1=6,.2022
CAGE-NCAGE Purpose of Registration
1WED8 All Awards
Physical Address [."ailing Address
215 Church AVE STE 254 P 0 Box 1451
Roanoke,Virginia Roanoke,Virginia
24011-1517, United States 24007-1451,United States
Version Curr�Recorcl
DEPARTMENT OF SOCIAL SERVICES
151 o williamson Road NE
Roanoke,Virginia 24012
ROANOKE 540.853.2591 fax: 540.853.2027
October 14,2021
Mr. Matthew Crookshank
Human Services Administrator
339 Salem Avenue SW
Roanoke,VA 24016
Dear Mr. Crookshank,
This letter is in support of your request for the City of Roanoke Coordinated Assessment System(CAS)
renewal grant from the U.S. Department of Housing and Urban Development(HUD). Ensuring a
coordinated response to homelessness is fundamental to the success of ending homelessness in the
community.
Leveraging funds are being provided in the form of project oversight by the Human Services
Administrator of 25%of annual salary totaling$14,500. This includes assisting our community in
orienting our system towards effective and efficient use of resources and ensuring services are
prion'tized to the most vulnerable.
The City of Roanoke is in full support of the CAS grant and will provide these funds during the
operating year in which the grant is awarded.
Sincerely,
ae�
Steven Martin
Director of Human/Social Services
Coin a (.lm-bw
Oboe kLtf0tds
7.A.2 - 2021 HUD CONTINUUM OF CARE (COC) GRANT
AWARD - COORDINATED ASSESSMENT SYSTEM (CAS)
THE REPORT STATES THAT THE COORDINATED
ASSESSMENT SYSTEM WILL COLLABORATE WITH ALL
CONTINUUM OF CARE FUND PROJECTS, EMERGENCY
SHELTER AND DOMESTIC VIOLENCE PROGRAMS IN THE
CONTINUUM, WHICH CONSISTS OF SERVICE PROVIDERS,
NEIGHBORING LOCALITIES, INCLUDING THE CITY OF
ROANOKE, AND HOMELESS/FORMERLY HOMELESS
INDIVIDUALS, WHOSE ROLE IS TO DEVELOP A LONG-TERM
STRATEGIC PLAN AND MANAGE A YEAR-ROUND PLANNING
EFFORT THAT ADDRESSES THE IDENTIFIED NEEDS OF
HOMELESS INDIVIDUALS AND HOUSEHOLDS, THE
AVAILABILITY OF AND OPPORTUNITIES FOR LINKAGES
WITH MAINSTREAM HOUSING AND SERVICE RESOURCES.
IN ADDITION, FAITH-BASED ORGANIZATIONS WILL BE A
PART OF THE COLLABORATION IN AN EFFORT TO
LEVERAGE FUNDS AND PROVIDE ADDITIONAL
ASSISTANCE TO THOSE IN NEED, AS WELL AS THERE WILL
BE A PARTNERSHIP WITH THE HOMELESS SCHOOLS
STUDENT LIAISON, ALONG WITH OTHER PREVENTION
AGENCIES IN THE COMMUNITY.
COULD YOU ELABORATE ON THIS PARTNERSHIP WITH THE
HOMELESS SCHOOLS STUDENT LIAISON AND WHO OR
WHAT ORGANIZATION THIS WILL BE? AND THEIR ROLE;
AND LASTLY, COULD YOU IDENTIFY WHICH FAITH-BASED
ORGANIZATIONS WILL PARTICIPATE IN THIS
COLLABORATIVE EFFORT?
COUNCIL MEMBER MOON REYNOLDS
C.�
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1St day of August 2022.
No. 42408-080122.
A RESOLUTION accepting the U.S. Department of Housing and Urban Development
Planning Grant Funding for Continuum of Care; authorizing the City of Roanoke to serve as the
fiscal agent for the distribution of such funds; and authorizing execution of any required documents
on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke does hereby accept the U.S.Department of Urban Development
Planning Grant Funding for Continuum of Care in the amount of$55,902 to be used for homeless
prevention services and planning activities,with a cash match from Council of Community Services
in the amount of$15,500. Such grant being more particularly described in the City Council Agenda
Report dated August 1, 2022
2. The City of Roanoke is authorized to be the primary fiscal agent for this grant, and
shall be responsible for distributing the grant proceeds for services provided.
3. The City Manager or his designee is hereby authorized to execute and file,on behalf
of the City, any documents setting forth the conditions of this grant in a form approved by the City
Attorney.
4. The City Manager or his designee is further directed to furnish such additional
information as may be required to implement and administer the foregoing Grant.
ATTEST:
City Clerk. _
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1 st day of August 2022.
No. 42409-080122.
AN ORDINANCE to appropriate funding from the United States Department of
Housing and Urban Development for the Continuum of Care (CoC) Planning Grant,
amending and reordaining certain sections of the 2022-2023 Grant Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2022-2023 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees For Professional Services 35-630-5445-2010 $ 52,123
Travel Expense 35-630-5445-2044 2,857
Grant Local Match 35-630-5445-3165 16,422
Revenues
CoC Planning FY23 - Federal 35-630-5445-5444 55,902
CoC Planning FY23 - CCS 35-630-5445-5445 15,500
Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST: --
City Clerk.
G
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 1, 2022
Subject: 2021 HUD Continuum of Care (CoC) Grant Award - CoC
Planning
Background:
The Continuum of Care ("COC") is a group consisting of service providers,
neighboring localities, including the City of Roanoke, and homeless/formerly
homeless individuals, whose role is to develop a long-term strategic plan and
manage a year-round planning effort that addresses the identified needs of
homeless individuals and households; the availability and accessibility of
existing housing and services; and the opportunities for linkages with
mainstream housing and services resources.
On March 14, 2022, the U.S. Department of Housing and Urban Development
(HUD) released the FY 2021 CoC program non-competitive grant awards. These
Continuum of Care (CoC) grants will help end homelessness and provide
critically needed support to local programs on the front lines of serving
individuals and families experiencing homelessness. The City of Roanoke
received $55,902 for CoC Planning activities.
The HUD CoC Planning grant will help provide planning, monitoring and
evaluation services to the CoC and the Blue Ridge Interagency Council on
Homelessness (BRICH), which serves as an advisory agency to the CoC, and
provides oversight to the CoC, as required by HUD. This project will engage the
CoC and the BRICH in strategic planning to increase focus on prevention of
homelessness and in coordinating our service system. It will increase
accountability through adoption of community wide standards, program
monitoring, and data collection for reporting progress against objectives and
standards in the strategic business plan. This level of oversight will increase our
ability to meet HUD's national objectives. The project will provide written
reports, monitoring and evaluation of HUD programs and assist in the
development of subsequent HUD annual CoC grant applications.
The Council of Community Services (CCS) is providing $15,500 cash match and
documentation of match will accompany each request for reimbursement.
Recommended Actions:
Accept the HUD Planning grant in the amount of $55,902 and the Council of
Community Services cash match in the amount of $15,500. Authorize the City
Manager to execute the grant documents associated with this funding, and
authorize the City of Roanoke to serve as the fiscal agent for such grant. All
documents shall be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $71 ,402 and to appropriate the same amount to Fees for
Professional Services in an account to be established by the Director of Finance
in the Grant Fund.
r
Robert S.76loel. .
City Manager
Distribution: Council Appointed Officers
W. Brent Robertson, Assistant City Manager/Director of Finance
Steven Martin, Director of Human and Social Services
Amelia C. Merchant, Deputy Director of Finance
Matthew R. Crookshank, Human Services Administrator
2
P�MENrpFti U.S. Department of Housing and Urban Development
Virginia Office of Community Planning and Development
y z 600 East Broad Street, Suite 300
y * * Richmond,VA 23219-1800
zoo Q41= (800) 842-2610
9eAN DE`'eVO
-
7 July 2022
Mr. Robert Cowell
City Manager
City of Roanoke
215 Church Avenue
Roanoke,VA 24011
SUBJECT: Processing Your FY2021 Continuum of Care (CoC) Grant Agreement
CoC Planning Project —City of Roanoke
Grant No.: VA0421L3F022100
Dear Mr. Cowell:
Congratulations on the selection of your CoC Planning project for funding under the FY
2021 Continuum of Care Program Competition. All conditions attached to your award
for this project have been met or are in process of being met. The operating start date of
your grant is 1 July 2022. Allowable expenses incurred on or after this date through 30
June 2023, may be reimbursed from this grant.
Upon execution of the grant agreement by your agency and HUD, HUD will obligate
total funds for this project in the amount of$55,902 allocated as follows.
a. Continuum of Care Planning Activities $55,902
I attach one document that constitutes the agreement between the City of Roanoke and
HUD. Please sign and date it. Then return the agreement to this office electronically
within five days of receipt of this letter. When we receive it, I will sign and execute it for
HUD and return a copy to you.
If you have any questions, please call me at (804) 822-4831. Staff requiring technical
assistance should contact Jennifer Levine, CPD Representative, at (804) 822-4830. We
look forward to working with you toward the successful completion of your CoC
project.
Sincerely,
zee'z.� 9 �2
Ronnie J. Legette,Sr.
Director
attachment
CC: Matthew Crookshank
U.S.Department of Housing and Urban Development
* ; Office of Community Planning and Development
600 East Broad Street
Richmond,VA 23219
Grant Number: VA0421L3FO22100
Tax ID Number: 54-6001569
Unique Entity Identifier [SAM]: NBFNAEXRHD76
CONTINUUM OF CARE PROGRAM (CDFA# 14.267)
GRANT AGREEMENT
This Grant Agreement("this Agreement") is made by and between the United States
Department of Housing and Urban Development ("HUD") and Roanoke City/Salem Continuum of
Care (the"Recipient").
This Agreement, the use of funds provided under this Agreement(the"Grant" or"Grant
Funds"), and the operation of projects assisted with Grant Funds are governed by
1. title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the"Act");
2. the Continuum of Care Program rule at 24 CFR part 578 (the"Rule"), as amended from time to
time;
3. and the Notice of Funding Opportunity for the fiscal year in which the funds were awarded.
The terms"Grant" or"Grant Funds" mean the funds that are provided under this Agreement.
The term"Application"means the application submissions on the basis of which the Grant was
approved by HUD, including the certifications, assurances, technical submission documents, and any
information or documentation required to meet any grant award condition. Capitalized terms that are
not defined in this agreement shall have the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only the project
(those projects) listed below are funded by this Agreement. In the event of any conflict between any
application provision and any provision contained in this Agreement, this Agreement shall control.
HUD's total funding obligation authorized by this grant agreement is $55,902, allocated
between the project(s) listed below (each identified by a separate grant number) and,within those
projects, between budget line items, as shown below. The Grant Funds an individual project will
receive are as shown in the Application on the final HUD-approved Summary Budget for the project.
Recipient shall use the Grant Funds provided for the projects listed below, during the budget
period(s) period stated below.
www.hud.gov espanol.hud.gov Page I
Grant No. Grant Term Performance Period Budget Period Total Amount
12 Months 07-01-2022-06-30-2023 07/01/2022-06/30/2023
VA0421L3F022100 $55,902
a. Continuum of Care planning activities $55,902
b. Acquisition $0
c. Rehabilitation $0
d. New construction $0
e. Leasing $0
f. Rental assistance $0
g. Supportive services $0
h. Operating costs $0
i. Homeless Management Information System $0
j. Administrative costs $0
k. Relocation Costs $0
1. HPC homelessness prevention activities:
Housing relocation and stabilization services $0
Short-term and medium-term rental assistance $ 0
www.hud.gov espanol.hud.gov Page 2
Pre-award Costs for Continuum of Care Planning
The Recipient may, at its own risk, incur pre-award costs for continuum of care planning
awards, after the date of the HUD selection notice and prior to the effective date of this Agreement, if
such costs: a) are consistent with 2 CFR 200.458; and b)would be allowable as a post-award cost;
and c) do not exceed 10 percent of the total funds obligated to this award. The incurrence of pre-
award costs in anticipation of an award imposes no obligation on HUD either to make the award, or
to increase the amount of the approved budget, if the award is made for less than the amount
anticipated and is inadequate to cover the pre-award costs incurred.
These provisions apply to all Recipients:
If any new projects funded under this Agreement are for project-based rental assistance for a
term of fifteen(15)years, the funding provided under this Agreement is for the performance period
stated herein only. Additional funding is subject to the availability of annual appropriations.
The budget period and performance period of renewal projects funded by this Agreement will
begin immediately at the end of the budget period and performance period of the grant being
renewed. Eligible costs incurred between the end of Recipient's budget period and performance
period under the grant being renewed and the date this Agreement is executed by both parties may be
reimbursed with Grants Funds from this Agreement. No Grant Funds for renewal projects may be
drawn down by Recipient before the end date of the project's budget period and performance period
under the grant that has been renewed.
For any transition project funded under this Agreement the budget period and performance
period of the transition project(s)will begin immediately at the end of the Recipient's final operating
year under the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred
between the end of Recipient's final operating year under the grant being transitioned and the
execution of this Agreement may be paid with funds from the first operating year of this Agreement.
HUD designations of Continuums of Care as High-performing Communities (HPCS) are
published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding
Availability page. Notwithstanding anything to the contrary in the Application or this Agreement,
Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum
that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal
year.
The Recipient must complete the attached"Indirect Cost Rate Schedule" and return it to
HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any
change is made to the rate(s) included in the schedule. The schedule and any revisions HUD
receives from the Recipient will be incorporated into and made part of this Agreement,provided that
each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices).
This Agreement shall remain in effect until the earlier of 1) written agreement by the parties;
2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the budget
period and performance period for all projects funded under this Agreement; or 4)upon the
expiration of the period of availability of Grant Funds for all projects funded under this Agreement.
www.hud.gov espanol.hud.gov Page 3
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Recipient's applicant profile in e-snaps. Recipient notifications to HUD shall be to the HUD Field
Office executing the Agreement. No right,benefit, or advantage of the Recipient hereunder may be
assigned without prior written approval of HUD.
The Agreement constitutes the entire agreement between the parties, and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
www.hud.gov espanol.hud.gov Page 4
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
By:
(Signature)
Ronnie Legette, Director
(Typed Name and Title)
(Date)
RECIPIENT
City of Roanoke
(Name of Organization)
By:
(Signature of Authorized Official)
Robert Cowell, City Manager
(Typed Name and Title of Authorized Official)
(Date)
www.hud.gov espanol.hud.gov Page 5
Indirect Cost Schedule
Agency/Dept./Major Function Indirect Cost Rate Direct Cost Base
This schedule must include each indirect cost rate that will be used to calculate the Recipient's
indirect costs under the grant. The schedule must also specify the type of direct cost base to which
each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not include
indirect cost rate information for subrecipients.
For government entities, enter each agency or department that will carry out activities under the
grant, the indirect cost rate applicable to each department/agency(including if the de minimis rate is
used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied.
For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to
use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR §200.414,
enter the applicable indirect cost rate and type of direct cost base in the first row of the table.
For nonprofit organizations that use the Multiple Base Allocation Method, enter each major function
of the organization for which a rate was developed and will be used under the grant, the indirect cost
rate applicable to that major function, and the type of direct cost base to which the rate will be
applied.
To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200, subpart E;
Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for state and
local governments).
www.hud.gov espanol.hud.gov Page 6
K'a,.k[i�3rb'., '.4452.&...� ::i L..U`.Is&:e.ii[r`".4. „ __...�
Memorandum of Understanding
Between the City of Roanoke and the Council of Community Services
for
U.S. Department of Housing and Urban Development (HUD) Planning Grant
THIS MEMORANDUM OF UNDERSTANDING (MOU) is entered into this 1St day of July 2022, by
and between the CITY OF ROANOKE, VIRGINIA, a Virginia municipal corporation, and the
COUNCIL OF COMMUNITY SERVICES ("CCS").
WITNESSETH:
WHEREAS, the City is the lead entity for the Roanoke City and County/Salem Continuum of Care
(VA-502) also known as the Blue Ridge Continuum of Care (CoC).
WHEREAS, CCS provides leadership for organizations and individuals in the areas of planning,
information, and referral services to improve the quality of life in the Roanoke Valley communities. The
CCS was established to promote the welfare of the Roanoke Valley community through the provision of
a forum for the expression and the study of community needs; the survey and evaluation of resources
available; the improvement of existing resources; and the establishment of new resources.
WHEREAS, the City has partnered with CCS to deliver strategic planning to the CoC since 2006 during
the initial development of the 10 Year Plan to End Homelessness and other partnership initiatives to
strengthen services offered to the homeless community.
WHEREAS, the City in collaboration with CCS, applied to HUD for the FY 2021 Continuum of Care
grant for planning dollars for the purpose of designing and carrying out a collaborative process for the
development of an application to HUD, evaluating the outcomes of projects for which funds are awarded
in the geographic area under the CoC and participating in the consolidated plan(s) for the geographic
area(s).
WHEREAS, HUD approved the City's application for the FY 2021 Continuum of Care grant, and the
City and HUD entered into HUD Grant Agreement number VA0421L3F022100 dated July 1, 2022
("Grant Agreement"), a copy of which is attached hereto and made a part of this MOU, awarding the
City the amount of$55,902 to be used for the services detailed in the Grant Agreement.
WHEREAS, CCS will provide the services detailed in the Grant Agreement, and the parties desire to
enter into this MOU to provide the terms and conditions under which the parties will provide year round
planning services to the CoC, in connection with the Grant Agreement, and the obligations of the City
and CCS to the other.
I. Roles and Responsibilities
The roles and responsibilities of partner agencies have been identified as follows:
City of Roanoke will:
1) Serve as fiscal agent for the sub-recipient contract award totaling $55,902 including authorized
travel for City and Council of Community Services planning staff.
2) Provide in-kind match in the form of program oversight by the Human Services Administrator in
the amount of$14,500.
3) Review and monitor monthly invoices for payment to the Council.
4) Provide co-leadership in carrying out the responsibilities of the MOU partner agency.
Council of Community Services will:
1) Provide cash match in the amount of$15,500 from unrestricted dollars.
2) Action: CCS will assist, in partnership with the CoC and the Blue Ridge Interagency Council on
Homelessness (BRICH), in the ongoing development of a Coordinated Entry System (CES).
Deliverables:
• Review and update local CES policies and procedures at least annually, or more
frequently as needed.
• Develop methodology for evaluating the effectiveness with CES, which will incorporate
feedback from annual focus group meetings and other stakeholder input sources.
• Develop clear roles and responsibilities of agencies participating in CES, including
Central Intake.
• Facilitate and support the activities of the CES Planning Committee.
• Assist with implementing improvement strategies identified but the CES Refinement Lab
Committee.
3) Action: Facilitate By-Name List conference calls and provide updates to the CoC and BRICK
Deliverables:
• Provide technical assistance to the veteran, chronic, youth and family homelessness
initiatives.
• Prepare and distribute minutes for By-Name List case conferencing.
4) Action: Provide an annual report evaluating the performance of VHSP, CoC, ESG-funded
projects.
Deliverables:
• Conduct an annual monitoring review for VHSP, CoC, ESG-funded projects to include
agency site visits, random case file review and analysis of overall project performance.
• Submit results of the review to the CoC Lead and the City of Roanoke HUD Community
Resources Department to be used in project rankings and application scoring.
5) Action: Provide quarterly updates on HUD and ESG-funded agencies to the CoC.
Deliverables:
• Collect monthly information from HUD and ESG-funded agencies to include data
quality, timely HUD APR submissions, and timely spending of project funds.
• Share reports at CoC meetings on a quarterly basis.
6) Action: Submission of completed annual CoC Program Competition application to HUD.
Deliverables:
• Co-write the CoC grant application with CoC Lead and HUD CoC grantees.
• Assist with submitting the full application every year, which includes gathering required
supplemental documentation and completing narrative descriptions.
7) Action: Develop community standards to ensure alignment with HUD's System Performance
Measures.
Deliverables:
• Conduct regular reviews of community standards and collaborate with CoC Lead to
incorporate outcome data into the project ranking process.
• Submit project outcome data to the CoC Ranking Committee.
8) Action: Provide administrative support for the BRICE
Deliverables:
• Prepare and distribute monthly meeting minutes.
• Prepare and distribute community outcomes reports, as well as other reports as requested.
9) Action: Plan and implement the 2023 Winter Point-in-Time Count and Survey and 2023 Summer
Count.
Deliverables:
• Review HUD publications prior to completion of the Winter Count to ensure compliance
with HUD guidance.
• Update survey forms.
• Coordinate with CoC Lead on volunteer recruitment and training.
10)Action: Compile the annual Point in Time (PIT) Count and Housing Inventory Count (HIC) data
with CoC Lead; produce a final report for the public.
Deliverables:
• Collect data from service providers and coordinate data entry and analysis.
• Produce final report on PIT results; publish report on BRICH and CoC website.
• Coordinate entry of PIT and HIC data into HUD HDX with CoC Lead.
11)Action: Respond to information requests required for completion of the Consolidated Plan.
Deliverables:
• Provide requested information on homelessness to the City of Roanoke's HUD
Community Resources staff.
12)Action: Provide assistance with the facilitation of BRICH and CoC governance activities.
Deliverables:
• Collaborate with CoC Lead in the development and execution of the CoC strategic plan
to include providing staff support to work groups and action planning.
• Collaborate with the CoC Lead to update the business plan annually.
• Review and update the CoC governance charter and operating guidelines as needed.
• Support the execution of the governance charter.
II. Timeline
The grant period for this collaborative effort coincides with the HUD planning grant period
beginning July 1, 2022 through June 30, 2023. This project may be renewed at one-year intervals
based on availability of funding.
III. Termination
This Memorandum may be terminated by the City of Roanoke or the Council of Community
Services at any time, for any cause, or no cause,upon sixty(60) days prior written notice signed on
behalf of the terminating party.
Approval:
We the undersigned have read and agree with this MOU. Further, we have reviewed the portion of
the proposed project budget pertaining to the collaborative effort described herein and approve it.
Robert S. Cowell, Jr., City Manager Date
City of Roanoke
Anne Marie Green, President Date
Council of Community Services
CITY OF ROANOKE, VIRGINIA
IN THE COUNCIL OF THE CI
The 1St day of August 2022.
No. 42410-080122.
A RESOLUTION accepting the Virginia Department of Housing and Community
Development Virginia Homeless Solutions Program Grant Funding to the City for Continuum of
Care strategies and homeless services and prevention programs; and authorizing execution of any
required documents on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the Virginia Department of Housing and
Community Development Virginia Homeless Solutions Program Grant Funding for Continuum
of Care strategies and homeless services and prevention programs in the amount of $110,408
with a 25% community-wide match. The City of Roanoke is providing $20,000 of in-kind office
space for the Central Intake program and the Council of Community Services is providing and
in-kind match of $96,000. Such grant being more particularly described in the City Council
Agenda Report dated August 1, 2022.
2. The City Manager or his designee is hereby authorized to execute and file, on
behalf of the City, any documents setting forth the conditions of this grant in a form approved by
the City Attorney.
3. The City Manager or his designee is further directed to furnish such additional
information as may be required to implement and administer the foregoing Grant.
ATTEST:
—
City-Clerk. --
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1 st day of August 2022.
1" No. 42411-080122.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
Department of Community Development for the Virginia Homeless Solutions Program,
amending and reordaining certain sections of the 2022-2023 Grant Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2022-2023 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Regular Employee Salaries 35-630-5453-1002 $ 45,267
City Retirement 35-630-5453-1105 7,618
401 H Health Savings Match 35-630-5453-1117 441
FICA 35-630-5453-1120 4,416
Dental Insurance 35-630-5453-1126 441
Life Insurance 35-630-5453-1130 552
Disability Insurance 35-630-5453-1131 110
Medical Insurance 35-630-5453-1180 11,924
Council of Community Services 35-630-5453-5618 39,637
Revenues
VA Homeless Solutions FY23 35-630-5453-5453 110,408
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clem.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 1, 2022
Subject: Virginia Department of Housing and Community Development -
Virginia Homeless Solutions Program (VHSP) Grant Award
Background:
As the grantee, the City of Roanoke received notification on July 1 , 2022 of
award from the Virginia Department of Housing and Community Development
(DHCD) in the amount of $110,408 through the Virginia Homeless Solutions
Program (VHSP) grant. The VHSP grant is a state and federally funded program
through the State General Fund and the federal Emergency Solutions Grant
(ESG). These funds will support Continuum of Care (CoC) strategies and
homeless services and prevention programs aimed at reducing the number of
individuals/households who become homeless; shortening the length of time
an individual or household is homeless; and reducing the number of
individuals/households that return to homelessness.
These funds will be distributed as follows: City of Roanoke Central Intake
($61 ,010) and the Council of Community Services planning activities ($49,398).
The City will be serving as fiscal agent for these funds and entering into a
contractual agreement with the Council of Community Services to provide such
planning services, per the attached memorandum of understanding. These
funds must be expended or obligated during the award period of July 1 , 2022
to June 30, 2023.
Grantees are required to provide a 25% community-wide match with local or
private funds for the entire DHCD-VHSP award amount. Match
contributions/types for this grant include: the City of Roanoke is providing
$20,000 of "in-kind" office space contribution for the Central Intake program
and the Council of Community Services is providing an in-kind match of
$96,000.
Recommended Actions:
Authorize the application and accept the Department of Housing and
Community Development VSHP grant in the amount of $110,408 and authorize
the City Manager to execute the grant documents associated with this funding.
All documents shall be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $110,408 and to appropriate the same amount to expenditure
accounts to be established by the Director of Finance in the Grant Fund.
--- -- - -----------------
Rob t . Cowell, fir.
City Manager
Distribution: Council Appointed Officers
W. Brent Robertson, Assistant City Manager/Director of Finance
Amelia C. Merchant, Deputy Director of Finance
Steven W. Martin, Director of Human and Social Services
Matthew R. Crookshank, Human Services Administrator
2
GRANT AGREEMENT
VIRGINIA HOMELESS SOLUTIONS PROGRAM
Program Year 2022-2023
23-VHSP-016
This Grant Agreement is made by and between the Virginia Department of Housing and
Community Development("DHCD"), and City of Roanoke ("Grantee")for the period July 1,
2022 to June 30, 2023 in the amount of$110,408. Included in the amount is $110,408 in state
general funds to be expended for outreach, emergency shelter operations, targeted prevention
activities, rapid re-housing activities, centralized/coordinated entry, CoC planning, HMIS, and/or
administration as indicated in the DHCD approved budget. Also included is $0 in federal funds
to be expended for rapid re-housing and/or administration expenses incurred July 1, 2022—
March 31, 2023. Rapid re-housing activities are to be divided according to the chart below.
Rapid Re-housing Allocation
State Rapid Re-housing $0
Federal Rapid Re-housin $0
The Grantee was identified as part of the community's emergency response system to homelessness
in the 2022-2024 Homeless and Special Needs Housing (HSNH) Virginia Homeless Solutions
Program (VHSP) application submitted by the lead agency (or designee) of the continuum of care
(CoC) or balance of state local planning group (LPG). Activities funded through this grant will be
provided at the Grantee location(s)identified in DHCD's Centralized Application Management System
(CAMS).
DHCD administers the Commonwealth of Virginia's homeless services resources through the VHSP.
The Grant, which is the subject of this Agreement, is comprised of state funds through State General
Fund appropriations and an allocation from the United States Department of Housing and Urban
Development (HUD) authorized under the Emergency Solutions Grant for federal fiscal year 2022;
the federal grant number is E22DC510001 and the Catalog of Federal Domestic Assistance (CFDA)
number is 14.231. The Grant is subject to the terms, guidelines and regulations set forth in the 2022-,
2024 Homeless and Special Needs Housing Guidelines document, any subsequent amendments,
the CoC/LPG proposal as amended through negotiations with DHCD, the DHCD approved Grantee
budget, HUD regulations 24 CFR Part 576, as amended, which are incorporated by reference as part
of this Agreement, the laws of the Commonwealth of Virginia and federal law.
I. Scope of Services
The VHSP goals are to assist households experiencing homelessness to quickly regain
stability in permanent housing and to prevent households from becoming homeless.
This funding will support coordinated community-based activities that are designed to
reduce the overall length of homelessness in the community, the number of households
becoming homeless, and the overall rate of formerly homeless households returning to
homelessness.
VHSP funds may be used for one or more of the following activities as detailed in the
HSNH guidelines and must coincide with the year one request submitted by the CoC/LPG
lead agency and approved by DHCD:
2022-2023 VHSP Grant Agreement 1 of 9
• Outreach
• Centralized or Coordinated Assessment/Entry System
• Targeted Prevention
• Emergency Shelter Operations
• Rapid Re-housing
• CoC Planning
• HMIS
• Administration
II. Conditions
A. Service Provision
The Grantee is responsible for coordination of VHSP activities with other
CoC/LPG VHSP Grantees and mainstream resources. The Grantee must assure
non-duplication of services with other VHSP Grantees.
B. Reimbursement
Funds are disbursed on a reimbursement basis. Grantees must submit
remittances in DHCD's CAMS and be able to provide documentation that the work,
services, or cost occurred within the grant period and the expenses were paid
appropriately by the Grantee.
Grantees may elect to submit remittances on a monthly or bi-monthly basis. The
option selected should be adhered to throughout the year. Supporting
documentation must clearly indicate the period for which the reimbursement is
requested.
Payment Period Remittance Submission Timeframe
Jul 1-31, 2022 August 1-31, 2022
August 1-31, 2022 September 1-30, 2022
September 1-30, 2022 October 1-31, 2022
October 1-31, 2022 November 1-30, 2022
November 1-30, 2022 December 1-31, 2022
December 1-31, 2022 January 1-31, 2023
January 1-31, 2023 February 1-28, 2023
February 1-28, 2023 March 1-31, 2023'
March 1-31, 2023 Aril 1-30, 2023
April 1-30, 2023 May 1-31, 2023
May 1-31, 2023 By June 5, 2023
June 1-30, 2023 (projection) BV June 5, 2023
C. Reporting
Grantees must submit reports as required by DHCD. Such reports may include,
but are not limited to, outcomes and performance reports. Any required reports
and their due dates will be announced by DHCD along with any relevant
instruction. Submission of reports implies approval from the executive director and
is considered final. DHCD reserves the right to withhold reimbursement payments
if the Grantee fails to submit the reports.
2022-2023 VHSP Grant Agreement 2 of 9
Year-End Report
The Grantee must submit a year-end report no later than the tenth day of July
2023.
D. Continuum of Care Participation
Grantees must actively participate in the Homeless Management Information
System (HMIS) and regional continuum of care or balance of state local planning
groups. In addition, Grantees must assure full participation in annual point-in-time
and housing inventory counts.
E. Accounting
The Grantee must adhere to Generally Accepted Accounting Principles (GAAP).
The Grantee shall establish and maintain separate accounts within its existing
accounting system or set up accounts independently. The Grantee shall record in
its accounting system all grant payments received pursuant to the grant and all
other match funds provided for, accruing to, or otherwise received on account of
the grant.
All costs charged to the grant shall be supported by properly executed payrolls,
timesheets, contracts, or vouchers evidencing in proper detail the nature and
propriety of the charges. All checks, payrolls, contracts, vouchers, or other
accounting documents pertaining in whole or in part to the grant shall be clearly
identified, readily accessible, and separate and distinct from all other such
documents. Such documents shall reside at the offices of the grantee.
F. DHCD Notification
Grantee must notify DHCD of any potentially illegal act, such as misuse of grant
funds or fair housing violations, immediately upon knowledge of such act. In
addition, Grantee must notify DHCD should any other local,federal or state agency
uncover evidence of any potentially illegal act.
Grantee must notify DHCD if there is a change in agency management and/or
fiscal personnel. Failure to do so will constitute a finding and may result in
repayment of funds by the Grantee, the de-obligation of current funding and the
preclusion of future funding.
G. Audit
All grantees, sub-grantees, CHDOs, and sub-recipients, localities, developers, or
any other organizations that receive funding during a specific program year are
required to submit one of the following financial documents: Financial
Statement", Reviewed Financial Statement prepared by an independent
Certified Public Accountant(CPA), Audited Financial Statement prepared by an
independent CPA or an 2 CFR 200 Subpart F Audit(Single Audit) prepared by
an independent CPA. Please see the table below to determine which document
your organization is required to submit.
The threshold requirements outlined below are the minimal standards required by
DHCD. We strongly encourage all organizations receiving funds from DHCD to
undertake the highest level of financial management review to ensure practices
and procedures are fully examined and evaluated.
2022-2023 VHSP Grant Agreement 3 of 9
Threshold Requirement Document
Total annual Financial Statement prepared by
expenditures <$100,000 — organizations"
regardless of source
Total annual Reviewed Financial Statement prepared by
expenditure between an Independent Certified Public Accountant
$100,001 and $300,000— (CPA)
regardless of source
Total annual expenditures Audited Financial Statement prepared by an
> $300,000 —regardless of Independent CPA
source
Federal expenditures 2 CFR 200 Subpart F Audit- prepared by an
>$750,000 Independent CPA
"Does not require preparation by a CPA
Entities shall file the required financial document in the Centralized Application
and Management System (CAMS)within nine (9) months after the end of their
fiscal year or 30 (thirty) days after it has been accepted (Reviewed Financial
Statement, Audited Financial Statement, and 2 CFR 200 Subpart F Audit only) -
whichever comes first.
The full DHCD Audit Policy, including an explanation of the specific document
requirements, can be found online at:
http://www.dhcd.virginia.gov/images/DHCD/DHCD—Audit_Policy.pdf.
H. Suspension and Debarment
Non-Federal entities are subject to the non-procurement debarment and
suspension regulations implementing Executive Orders 12549 and 12689, 2 CFR
part 180. The regulations in 2 CFR part 180 restrict awards, subawards, and
contracts with certain parties that are debarred, suspended, or otherwise
excluded from or ineligible for participation in Federal assistance programs or
activities.
(a) IPAs debarred from providing audit services for all recipients are prohibited
from soliciting or entering into any new contracts for audit services with
recipients for the duration of the specified period of debarment. Recipients
shall not knowingly award contracts to, extend or modify existing contracts
with, or solicit proposals from, such IPAs. Debarred IPAs also are prohibited
from providing audit services to recipients as agents or representatives of
other IPAs.
(b) IPAs debarred from providing audit services for one or more specific
recipient(s) are prohibited from soliciting or entering into any new contracts
for audit services with such recipient(s)for the duration of the period of
debarment as determined pursuant to this part. The affected recipient(s) shall
2022-2023 VHSP Grant Agreement 4 of 9
not knowingly award contracts to, extend or modify existing contracts with, or
solicit proposals from, such TPAs. Debarred TPAs also are prohibited from
providing audit services to the affected recipient(s) as agents or
representatives of other TPAs, and are required to provide prior written notice
to the debarring official before providing such services to other recipients.
Debarred IPAs also must provide prior written notice of the debarment to any
recipient for which the IPA provides audit
I. Compliance
Grantees with outstanding audit findings, IRS findings, DHCD monitoring findings
or other compliance issues are not eligible to receive allocations. DHCD will
work with all interested parties toward the resolution of unresolved matters,
where appropriate.
J. Maintenance of Records
Records shall be readily accessible to DHCD, appropriate state and federal
agencies, and the general public during the course of the grant agreement and
shall remain intact and accessible for five years thereafter. The exception is in the
event that any litigation claim or audit is started before expiration of the five year
period, the records shall be retained until such action is resolved.
K. Costs Incurred Prior To Grant Agreement Execution
No costs incurred prior to the start of the contract period shall be eligible for
reimbursement with grant funds, unless incurred costs are authorized in writing by
DHCD.
L. Expenditure Review
DHCD will monitor expenditure rates to ensure state resources are maximized.
Failure to expend funds proportionately throughout the contract period may result
in the de-obligation of funds. DHCD reserves the right to de-obligate funds at any
time during the contract period and reallocate as deemed appropriate within the
CoC/LPG or statewide based on compliance, performance, need, and available
funding.
M. Termination, Suspension, Conditions
If through any cause, the Grantee fails to comply with the terms, conditions or
requirements of the contract documents, DHCD may terminate or suspend this
Agreement by giving written notice of the same and specifying the effective date
of termination or suspension at least five (5)days prior to such action.
In the case of contract violation by the Grantee, DHCD may request that all or
some of the grant funds be returned, even if the Grantee has already expended
the funds. The Grantee agrees to return such funds as requested by DHCD within
30 days of the written request.
N. Subsequent Contracts
The Grantee shall remain fully obligated under the provisions of the Grant
Agreement notwithstanding its designation of any subsequent or third parties for
the undertaking of all or part of the activities for which the Grant assistance is being
provided to the Grantee.
2022-2023 VHSP Grant Agreement 5 of 9
The Grantee agrees to ensure that any contractor or subcontractor who is not the
Grantee shall comply with all the lawful requirements of the Grantee necessary to
ensure that the project for which this assistance is being provided under this
Agreement are carried out in accordance with the Grantee's Assurances and
Certifications.
O. Default
A default is any unapproved use of grant funds. Upon due notice to the Grantee
of the occurrence of any such default and the provision of a reasonable
opportunity to respond, DHCD may take one or more of the following actions:
(1) direct the Grantee to submit progress schedules for completing approved
activities;
(2) issue a letter of warning advising the Grantee of the default, establishing a
date by which corrective actions must be completed and putting the Grantee on
notice that more serious actions will be taken if the default is not corrected or is
repeated;
(3) direct the Grantee to suspend, discontinue or not incur costs for the affected
activity;
(4) require the Grantee to reimburse DHCD for costs inappropriately charged to
the program;
(5) other appropriate action including , but not limited to, any remedial action
legally available, such as affirmative litigation seeking declaratory judgment,
specific performance, damages, temporary or permanent injunctions and any
other available remedies.
No delay or omissions by DHCD in exercising any right or remedy available to it
under the Agreement shall impair any such right to remedy or constitute a waiver
or acquiescence in any Grantee default.
P. Conflict of Interest
Grantees shall ensure that the provision of any type or amount of assistance may
not be conditional on an individual's or family's acceptance or occupancy of
housing owned by the grantee, the sub-grantee, a parent organization, or
subsidiary. Grantees/sub-grantees, parent organizations, or subsidiaries may not
administer rapid re-housing or prevention assistance and use the assistance for
households residing in units owned by the grantee/sub-grantee, parent
organization, or subsidiary.
Individuals(employees, agents, consultants, officers, or elected or appointed
officials of the grantee or sub-grantee) may not both participate in decision-
making related to determining eligibility and receive any financial benefit. This
financial benefit may not be received by the specific individual, any member of
his/her immediate family or a business interest. The restriction applies
throughout tenure in the position and for a one-year period following tenure.
Q. Religious Influence
The Grantee may not engage in inherently religious activities, such as worship,
religious instruction, or proselytization as part of the programs or services funded
under VHSP. If an organization conducts these activities,then they must be offered
2022-2023 VHSP Grant Agreement 6 of 9
separately, in time or location, from the programs or services funded under VHSP
and participation must be voluntary for program participants.
III. Additional Assurances
A. Grantee will give the DHCD, the Comptroller, HUD and any other authorized state
or federal representatives access to and the right to examine all records, books,
papers, or documents related to the Grant.
B. In accordance with federal law, grantee will provide that no person shall be
discriminated against on the basis of race, color, religion, sex, or national origin, in
any phases of employment or in any phase of service delivery.
IV. Additional Certifications:
The Grantee certifies that it will comply with the following:
(a) Freedom of Information Act(5 U.S.0 552)and Virginia Freedom of Information
Act;
(b)Virginia Fair Employment Contracting Act;
(c) Fair Housing Act (42 U.S.C. 3601-20), and implementing measures under:
- 24 CFR 100 (discriminatory conduct under Fair Housing Act);
- Executive Order 11063 and regulations at 24 CFR 107 (preventing
discrimination on basis of race, color, creed, or national origin);
- 24 CFR Part 8 (prohibiting discrimination against handicapped
individuals);
-Title VIII of Civil Rights Act of 1968 as amended(prohibiting discrimination
based on race, color, national origin, religion, sex, familial status [including
children under the age of 18 living with parents or legal custodians,
pregnant women, and people securing custody of children under the age
of 1.8], and disability)
(e) Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and implementing
regulations at:
- 24 CFR 146 (nondiscrimination on basis of age in HUD programs);
- Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794);
(f) 24 CFR 574.320 (Federal rent standards for rental assistance, requiring rents
to be charged no greater than appropriate Fair Market Rent levels);
(g) 24 CFR Part 35 (Federal lead-based paint provisions, requiring visual
inspections and stabilization of paint before commencement of occupancy);
2022-2023 VHSP Grant Agreement 7 of 9
(h)Adhere to Executive Orders 11625, 12432,and 12138,that Grantee must make
efforts to encourage participation of minority and women-owned business
enterprises in connection with funded activities;
- Encourage participation of locally-owned enterprises in connection with
funded activities;
(i) McKinney-Vento Homeless Assistance Program Regulations;
Q)Anti-lobbying Certification;
(k) Drug Free Workplace.
If requested by DHCD:
1. A Grantee that is a unit of local government agrees to assume the status of a
responsible Federal official under the National Environmental Policy Act (NEPA)
of 1969 and other provisions of Federal law as specified at 24 CFR 58 and 58.5
and agrees to comply with these NEPA regulations.
2. All Grantees that are not units of local government agree to assist DHCD in
carrying out 24 CFR 58 and 58.5.
The Agreement is hereby executed by the parties on the date set forth below their respective
signatures as follows:
Virginia Department of Housing and Community Development
GIt&
ndra Powell, Deputy Director
06/30/2022
Date
2022-2023 VHSP Grant Agreement 8 of 9
City of Roanoke
Signature
Name (printed or typed)
Title
Date
2022-2023 VHSP Grant Agreement 9 of 9
Memorandum of Understanding
Between the City of Roanoke and the Council of Community Services
The Blue Ridge Continuum of Care (CoC) is the lead entity for the Department of Housing and
Community Development (DHCD),Virginia Homeless Solutions Program(VHSP). The agencies
listed below are entering into a Memorandum of Understanding (MOU) to provide for
coordination activities,project evaluation, CoC application activities, developing a CoC system,
training related to the emergency crisis response system, and VHSP compliance activities.
I. History of the Relationships
The Council of Community Services (Council)provides strong leadership for organizations and
individuals in the areas of planning, information, and referral services to improve the quality of life
in our communities. The Council was established to promote the welfare of the Roanoke Valley
community through the provision of a forum for the expression and the study of community needs;
the survey and evaluation of resources available; the improvement of existing resources; and the
establishment of new resources.
The City of Roanoke has partnered with the Council to deliver strategic planning to the CoC since
2006. Since that time we have collaborated on numerous projects to align our community outcomes
with federal and state plans addressing homelessness.
II. Development of the Application
The City of Roanoke, in collaboration with community partner agencies developed the DHCD-
VHSP grant application to include a planning component. Planning processes create a mechanism
to incorporate and coordinate key events throughout the year such as 1)the CoC's grant
applications to the U.S. Department of Housing and Urban Development and to DHCD; 2)the
annual Point-in-Time Count and Survey of the Homeless; 3)use of HMIS and other data tracking
tools to track system-level outcomes; 4) service coordination tools. The planning process results in
clearly defined roles and responsibilities for each part of the system. The planning process increases
collaboration among providers and better positions the CoC to be competitive for funding
opportunities locally and at the state and federal levels.
Ill. Roles and Responsibilities
The roles and responsibilities of partner agencies have been identified as follows:
City of Roanoke will:
1. Serve as fiscal agent for the sub-recipient contract award totaling $49,398.
2. Review and monitor monthly invoices for payment to the Council.
3. Provide co-leadership in carrying out the responsibilities of the MOU partner agency.
4. Attend training directly related to the implementation provisions of this MOU.
1
Council of Community Services will:
1) Action: Provide quarterly updates on DHCD-VHSP funded agencies at BRICH and CoC
meetings.
Deliverables:
• Collect monthly information from DHCD-VHSP funded agencies to include data
quality and timely spending of project funds.
• Share reports at the CoC and BRICH meetings on a quarterly basis.
2) Action: Execute quarterly HELPS meetings.
Deliverables:
• Organize and maintain partner list for HELPS communications.
• Create and distribute monthly agendas and minutes.
• Facilitate meetings.
• Track attendance.
3) Action: The completion and timely submission of the DHCD grant application and renewal
paperwork, in conjunction with CoC Lead.
Deliverables:
• Co-write the DHCD grant application with CoC Lead and VHSP recipients
• Assist with submitting the full application every two years, which includes gathering
required supplemental documentation and completing narrative descriptions. Next
complete application due spring 2024.
• Assist with submitting the renewal paperwork every two years, which includes
gathering required supplemental documentation and completing narrative descriptions.
Next renewal due date is spring 2023.
4) Action: Increase community awareness of CoC work as well as share available funding
opportunities that support the CoC mission.
Deliverables:
• Share local, state, and federal information related to homelessness and CoC work
through multiple media outlets such as the BRICH and CCS websites, CCS and CoC
Facebook pages, CoC Facebook group,as well as other available media outlets.
• Research and share funding opportunities through communication channels
identified above.
• Continue to develop information and communication channels through website and
social media updates. Draft press releases as needed.
2
5) Action: Create and implement CoC orientation and service mapping documents.
Deliverables:
• Develop inventory list of CoC services.
• Create final documents.
• Create community resource guides with contact information for various CoC
programs.
• Develop PowerPoint presentation and other orientation documents for new CoC and
BRICH members.
6) Action: Conduct community needs assessment to evaluate service gaps and plan resource
allocations.
• Research tools available through HUD and other resources.
• Develop and complete needs assessment.
• Identify system gaps and next steps.
• Create final report document and present findings to the BRICH.
IV. Timeline
The grant period for this collaborative effort coincides with the DHCD-VHSP grant period
beginning July 1, 2022 to June 30, 2023. This project may be renewed at one-year intervals based
on availability of funding.
V. Termination
This Memorandum may be terminated by the City of Roanoke or the Council of Community
Services at any time, for any cause, or no cause, upon sixty(60) days prior written notice signed on
behalf of the terminating party.
Approval:
We the undersigned have read and agree with this MOU. Further, we have reviewed the portion of
the proposed project budget pertaining to the collaborative effort described herein and approve it.
Robert S. Cowell, City Manager Date
City of Roanoke
Anne Marie Green, President Date
Council of Community Services
3
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1St day of August 2022.
No. 42412-080122.
A RESOLUTION accepting the Marketing Leverage grant made to the City from the
Virginia Tourism Corporation, and authorizing execution of any required documentation on
behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the Marketing Leverage grant offered by
the Virginia Tourism Corporation in the amount of$20,000 upon all the terms, provisions and
conditions relating to the receipt of such funds, as more particularly described in the City
Council Agenda Report dated August 1, 2022.
2. The City Manager is hereby authorized to execute any grant agreement and all
necessary documents required to obtain, accept, implement, administer, and use the grant, all
such documents to be approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this grant.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1St day of August 2022.
No. 42413-080122.
AN ORDINANCE to appropriate funding from the Virginia Tourism
Corporation, amending and reordaining certain sections of the 2022-2023 Grant Funds
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2022-2023 Grant Funds Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Grant Fund
Appropriations
Marketing 35-620-4347-8053 $20,000
Revenues
Virginia Tourism Corporation Grant 35-620-4347-4340 $20,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 1, 2022
Subject: Acceptance of Virginia Tourism Corporation Grant
Background:
The Virginia Tourism Corporation (VTC) Regional Marketing Program aims to help
Destination Marketing Organizations (DMOs) drive overnight visitation and to
supplement funding for economically significant special events and festivals in order to
increase overnight visitation. The DMO funding is projected to drive more than
125,000 room nights over the next 18 months.
VTC has awarded Roanoke Parks and Recreation a $20,000 grant for the GO Outside
Festival as the festival has proven to have a significant and positive economic impact to
the local community. The purpose of the Virginia Special Events and Festival Program is
to assist with the marketing and production of established Virginia special events and
festivals through a reimbursable sponsorship program.
Considerations:
City Council action is needed to accept the VTC grant award. A copy of award
notification is attached to this letter.
Recommended Action:
Accept the Grant as described above and authorize the City Manager or his designee to
execute any required grant documents, to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in the
amount of $20,000 and appropriate $20,000 into an account to be established in the
Grant Fund by the Director of Finance.
Robert S. Cowell, Jr.
City Manager
Attachment
Distribution: Council Appointed Officers
W. Brent Robertson, Assistant City Manager/Director of Finance
Amelia C. Merchant, Deputy Director of Finance
Michael D. Clark, Director of Parks and Recreation
CAUTION:This email originated from outside your organization.Exercise caution when opening
attachments or on clicking links from unknown senders.
[EXTERNAL] Virginia Regional Marketing Program: Special Events and Festivals
Program# 0322-0062-SEF
Wiggins, Angela
to:
kelly.brammer@roanokeva.gov
04/13/2022 09:05 AM
Hide Details
From: "Wiggins, Angela" <AWiggins@virginia.org>
To: "kelly.brammer@roanokeva.gov <kelly.brammer@roanokeva.gov>
History: This message has been replied to and forwarded.
Dear Kelly,
Congratulations! I am pleased to inform you that your application for the Virginia Regional Marketing
Program: Special Events and Festivals Program#0322-0062-SEF,Go Outside Festival has been approved
in the requested amount of$20,000.
However, please note that the following items in your marketing or production plan are not eligible for
reimbursement per the program Terms and Conditions.
Promotional item (stickers,signage etc)costs over 10%of award($2,000)in aggregate;staff(unless
invoiced by production company);security
Later this month,you will receive information on the reimbursement process,final report process, and
other information on implementing your marketing program. You will also receive a media template to
share with your partners and community.
VTC does request that you do not issue a local media release until you receive the information
referenced above.
Again,congratulations on your successful award. VTC looks forward to working with you in the coming
months as you progress with your marketing plan.
Sincerely,
Virginia Tourism Corporation Grants Team
Steve Galyean, Director of Partnerships&Outreach
Staci Martin, Partnership Marketing Grants Manager
Angela Wiggins, Partnership Marketing Grants Specialist
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1St day of August 2022.
No. 42414-080122.
AN ORDINANCE amending the Pay Plan for officers, employees, Council appointed
officers and Constitutional Officers of the City which became effective July 1, 2022, adopted by
City Council by Ordinance No. 42355-050922, adopted May 9, 2022; providing for the addition
of a Bilingual Employee Pay Incentive Program for qualifying employees; providing for an
effective date; and dispensing with the second reading of this Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The following paragraph shall be added to the Pay Plan for officers, employees,
Council appointed officers and Constitutional Officers of the City which became effective July 1,
2022, adopted by City Council by Ordinance No. 42355-050922, adopted May 9, 2022:
47. The City Manager is authorized to institute a Bilingual Employee Pay
Incentive Program to pay eligible employees supplemental pay who are proficient and
regularly use the following languages in their employment: Arabic, Dari, Farsi, French,
Haitian Creole,Nepali, Spanish, Swahili, Vietnamese, and American Sign Language. The
pay supplement shall range from $500.00 or $1,000.00 which shall be paid annually or a
5%increase in base pay as outlined in the Bilingual Employee Pay Incentive Program.
2. Ordinance No. 42355-050922, adopted May 9, 2022, shall be in full force and
effect in all other aspects.
3. The provisions of this Ordinance shall be in full force and effect on and after July
1, 2022.
4. Pursuant to §12 of the Roanoke City Charter, the second reading of this
Ordinance by title is hereby dispensed with.
ATTEST:
C'a� l
City Clerk.
2
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 1, 2022
Subject: Approval of Bilingual Employee Pay Incentive Program
Background:
The City of Roanoke recognizes the value of employees who can communicate
with residents in languages other than English, and has developed a language
incentive program to compensate employees for such skills. The intent of the
Bilingual Employee Pay Incentive Program is to provide opportunities for the
City of Roanoke to better communicate with residents, strengthen relationships
in Hispanic and other communities where English is a second language, provide
bilingual services on a consistent basis, and aid in the recruitment and
retention of bilingual staff.
Employees demonstrating proficiency in the following languages may be
eligible for the Bilingual Incentive Program:
Arabic French Spanish
Dari Haitian Creole Swahili
Farsi Nepali Vietnamese
American Sign Language
Considerations:
City Council action is needed to approve an additional employee supplement for
the Bilingual Employee Pay Incentive Program. The supplement would be
incorporated into the City's Pay Ordinance. Qualified employees would receive
either $500 or $1 ,000 annually, or 5% increase in base pay depending on their
proficiency.
Recommended Action:
Adopt an amendment to approve an additional supplement for bilingual pay for
inclusion in the Pay Ordinance, and authorize the City Manager or his designee
to approve participation by eligible employees who meet the program
requirements.
-----------
Robert S.S. Cowell, Jr.
City Manager
Attachment
Distribution: Council Appointed Officers
Clarence G. Grier, Deputy City Manager
Angelia Vernon, Director of Human Resources
2
City of Roanoke Bilingual Employee Pay Incentive Program
Purpose
The City of Roanoke recognizes the value of employees who can communicate with residents in
languages other than English, and offers premium pay to eligible employees for such skills. The
objective is to establish a language incentive program so that the City of Roanoke may better
communicate with residents, strengthen relationships in Hispanic and other communities where English
is a second language, provide bilingual services on a consistent basis, and aid in the recruitment and
retention of bilingual.staff. Bilingual employees provide valuable services to City of Roanoke residents
above the normal scope of their job classification and the City recognizes this additional contribution.
Policy
Departments may request bilingual pay differential for an employee based on the employee's use of a
non-English language as part of their regular job duties. Requests may be on the basis of oral language
use only or oral and written use, depending on the demonstrated proficiency and frequency of use.
• The language must be used on the job on a regular, on-going basis (for example four or more times
per month,one or more times per week, etc.)
• The effective rating level for the City of Roanoke is Advanced, as defined by the American Council
on the Teaching of Foreign Languages(ACTFL).
• The purpose of this policy is to compensate employees who are able to conduct business in non-
English languages, not to act as translators or interpreters.
Compensation Structure
Category Required Assessment and Flat Rate(per Annual Cost–
Rating pay period) Total Payout
Category A Required or Preferred 5%increase in base pay
Category B Oral and Written—Advanced $41.67 $1000.00
Category C
Oral—Advanced $20.83 $500.00
Eligibility
The City's policy does not apply to every employee who is bilingual.
In order to be eligible for the program,the employee must show regular and frequent use of language
skills, in their own department and/or other departments. The department director and/or direct
supervisor of the employee must attest to the employee's use of the language. A guideline of 10-15%is
to be used in evaluating the "regular and frequent use" of bilingual skills. For full-time employees,this
would equate to approximately 4-6 hours per week.
Additionally,the bilingual employee should work in a position that meets the following criteria: public
contact with job duties involving regular and frequent use of bilingual skills; bilingual skills are necessary
for service to the community and essential to successful performance of the functions of the
department; bilingual skills are an essential element of the job duties; or positions are in a setting where
there is a demonstrated public need.
Employees demonstrating proficiency in the following languages may be eligible for the Bilingual
Incentive Program:
• American Sign Language* • French • Swahili
• Arabic • Haitian Creole • Vietnamese
• Dari • Nepali
• Farsi • Spanish
Procedures
If language is required or preferred for a position, language proficiency testing will be administered by
Human Resources as a part of required pre-employment screening.
Testing for fluency must occur at least once every 3 calendar years. Testing can be done as needed by
Language Testing International for oral fluency,written fluency, or both.
All employees eligible for the Bilingual Incentive Program must complete an annual training with the
Language Access Coordinator.
The bilingual employee may be called upon by other departments only during regular work hours.
After a passing score on the proficiency test has been confirmed,the City's Bilingual Incentive Program
Certification Request Form should be fully completed by department and delivered to HR for processing.
*ASL proficiency interview will be administered by a different testing vendor.
The City's Bilingual Incentive Program pay:
• Will start on the first day of the next full pay period (no retroactive payments)
• Will be paid as a flat rate amount per pay period
• Is authorized for the duration of one year and it is subject for review and renewal each year
The City's Bilingual Incentive Program pay will end, independent on the duration of the program, if any
of the follow occurs:
• The employee receiving Bilingual Incentive Program pay changes position
• The position no longer requires the designated language proficiency
• Budget constraints require elimination of the pay incentive
Bilingual Incentive Program Certification Request
Employee Name Employee ID
Department Division
Work Phone Email
Supervisor Name Work Phone
I wish to be tested for proficiency in the following language(s):
Type of proficiency: ❑ Oral ❑ Written ❑ Both
How frequently is this language used on the job?
The circumstances requiring the use of this language on the job include:
Department Director or Designee Signature
Human Resources Department Use Only
Reviewed by: Date:
❑ Approved ❑ Denied
Results of Proficiency Exam: ❑Pass F-] Fail
Administrator: Date:
HR Approval: Date:
Begin Bilingual Pay for: ORAL and/or WRITTEN
Effective Pay Period/Date:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
-� 215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerkC,roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
August 2, 2022
Rachel Hale
3625 Sunrise Avenue, N. E.
Roanoke, Virginia 24012
Dear Ms. Hale:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,August 2,2022,
you were reappointed as a member of the Roanoke Neighborhood Advocates for a three-year term of
office, commencing October 1, 2022 and ending September 30, 2025.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of
Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke
to have the oath administered. It is located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on
file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of
Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia(1950),as amended, I am enclosing copy of the Virginia
Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy
within two weeks of your reappointment and each member is required "to read and become familiar
with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to continue to serve the City of Roanoke as a member of the Roanoke Neighborhood
Advocates.
Sincerely,
e.4t,.� Z�L
. . Vim&j
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Angie O'Brien, Chief Strategy Officer, Roanoke Neighborhood Advocates
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the first day of August 2022, RACHEL HALE, was reappointed as a member
of the Roanoke Neighborhood Advocates for a three-year term of office, commencing
October 1, 2022 and ending September 30, 2025.
Given under my hand and the Seal of the City of Roanoke this second day of
August 2022.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOV,CMC Deputy City Clerk
City Clerk
August 2, 2022
Jamaal Jackson
4227 Quail Drive, N. W.
Roanoke, Virginia 24017
Dear Mr. Jackson:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,August 1, 2022,
you were reappointed as a member of the Roanoke Neighborhood Advocates for a three-year term of
office, commencing October 1, 2022 and ending September 30, 2025.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of
Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke
to have the oath administered. It is located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on
file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of
Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended, I am enclosing copy of the Virginia
Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy
within two weeks of your reappointment and each member is required "to read and become familiar
with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to continue to serve the City of Roanoke as a member of the Roanoke Neighborhood
Advocates.
Sincerely,
(174.e.e," .-� V?&&l
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: Angie O'Brien, Chief Strategy Officer, Roanoke Neighborhood Advocates
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the first day of August 2022, JAMAAL JACKSON, was reappointed as a
member of the Roanoke Neighborhood Advocates for a three-year term of office,
commencing October 1, 2022 and ending September 30, 2025.
Given under my hand and the Seal of the City of Roanoke this second day of
I August 2022.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: derkCaroanokeva.gov CECELIAT.WEBB,CMC
CECELIA F.MCCOV,CMC
Deputy City Clerk
City Clerk
August 2, 2022
Karen Michalski-Karney
1754 Redwood Road
Glade Hill, Virginia 24092
Dear Ms. Michalski-Karney,
At a regular meeting of the Council of the City of Roanoke which was held on Monday,August 1,2022,
you were reappointed as a member of the Roanoke Redevelopment and Housing Authority for a
four-year term of office, commencing September 1, 2022 and ending August 31, 2026.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of
Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke
to have the oath administered. It is located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on
file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of
Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended, I am enclosing copy of the Virginia
Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy
within two weeks of your reappointment and each member is required "to read and become familiar
with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to continue to serve the City of Roanoke as a member of the Roanoke Redevelopment
and Housing Authority.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosures
PC: David Bustamante, Board Secretary, Roanoke Redevelopment and Housing Authority,
2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the first day of August 2022, KAREN MICHALSKI-KARNEY, was
reappointed as a member of the Roanoke Redevelopment and Housing Authority for a
four-year term of office, commencing September 1, 2022 and ending August 31, 2026.
Given under my hand and the Seal of the City of Roanoke this second day of
August 2022.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov
CECELIA F.MCCOY,CMC CECELIA T.WEBB,CMC
City Clerk, Deputy City Clerk
August 3, 2022
David P. Hill
President
Old School Partners II, LLC
450 South Church Street
Fincastle, Virginia 24090
Dear Mr. Hill:
I am enclosing Ordinance No. 42415-080122 allowing an encroachment requested by
Old School Partners ll, LLC, to install a canopy that will be hung from the building
located at 13 Church Avenue, S.E., (Tax Map No. 4011706) approximately 90 feet long
and approximately 4 feet six inches in width and will encroach approximately 3.2 feet
from the property into the public right-of-way adjacent to Luck Avenue, upon certain
terms and conditions.
The above referenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 1, 2022.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosure
PC: The Honorable Brenda S. Hamilton, Clerk of Circuit Court
Robert S. Cowell, City Manager
Timothy Spencer, City Attorney
W. Brent Robertson, Assistant City Manager/Director of Finance
Amelia Merchant, Deputy Finance Director
���..•YYY PUBLIC RIGHT OF WAY LOCATED
ADJACENT TO OFFICIAL TAX MAP NO.: 4011706
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1St day of August 2022.
No. 42415-080122.
AN ORDINANCE allowing an encroachment requested by Old School Partners II, LLC,
to install a canopy that will be hung from the building located at 13 Church Avenue, S.E., (Tax
Map No. 4011706) approximately 90 feet long and approximately 4 feet six inches in width and
will encroach approximately 3.2 feet from the property into the public right-of-way adjacent to
Luck Avenue, upon certain terms and conditions, and dispensing with the second reading of this
ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke that:
I. Authorization is hereby granted to Old School Partners II, LLC, to install a canopy
that will be hung from the building located at 13 Church Avenue, S.E. Tax Map No. 4011706, (the
"Property") approximately 90 feet long and approximately 4 feet six inches in width and will
encroach approximately 3.2 feet from the Property into the public right-of-way adjacent to Luck
Avenue, as more particularly set forth and described in the City Council Agenda Report dated
August 1, 2022, which Report and attachments are incorporated into and made a part of this
Ordinance by reference.
2. Old School Partners II, LLC, agrees that it will be solely responsible for its own
acts and omissions, and the acts and omissions of its officers, employees, and contractors, related
to installation, maintenance, repair, replacement, use and/or removal of this encroachment. Old
School Partners II, LLC agrees that the encroachment shall be removed at any time from the right-
of-way upon written demand of the City of Roanoke, and that such placement and removal of the
encroachment shall be at the sole cost and expense of Old School Partners Il, LLC. Old School
Partners II, LLC agrees that it shall repair, restore, and replace any damage to the sign, and any
damage to the land, caused by the placement and removal of the canopy, at Old School Partners
II, LLC's sole cost and expense.
3. Old School Partners Il, LLC agrees to maintain insurance for this encroachment on
the Property for so long as this encroachment is in effect. Old School Partners Il, LLC, and its
grantees, assignees or successors in interest and or title, shall, for the duration of this permit,
maintain on file with the Office of the City Clerk for the City of Roanoke, Virginia, evidence of
insurance coverage in an amount not less than $1,000,000 of general liability insurance. The
certificate of insurance shall list the City of Roanoke, its officers, agents, and employees as
additional insureds, and an endorsement by the insurance company naming these parties additional
insureds must be received within thirty (30) days of adoption of this Ordinance. Old School
Partners I1,LLC,shall immediately notify the City in writing of any changes,modifications,and/or
termination of any insurance coverages and/or policies required by this Ordinance.
4. The City Clerk shall transmit an attested copy of this ordinance to David P. Hill,
President, Old School Partners II, LLC, 450 South Church Street, Fincastle, VA 24090
5. This ordinance shall be in full force and effect at such time as a copy, duly signed,
sealed, and acknowledged by Old School Partners Il, LLC,has been admitted to record, at the cost
of Old School Partners 11, LLC, in the Clerk's Office of the Circuit Court for the City of Roanoke
and shall remain in effect only so long as a valid, current certificate evidencing the insurance
required in Paragraph 3 above is on file in the Office of the City Clerk. In the event this Ordinance
is not signed by Old School Partners Il, LLC and recorded in the Circuit Court Clerk's Office for
2
the City of Roanoke within (90) days from the adoption of this Ordinance, this Ordinance shall
terminate and be of no further force and effect.
6. Old School Partners II, LLC shall not commence placement and installation of the
Encroachment, unless and until (i) a copy of this Ordinance is recorded in the Clerk's Office of
the Circuit Court of the City of Roanoke,Virginia, in accordance with this Ordinance, and(ii) Old
School Partners II, LLC satisfies the insurance requirements of this Ordinance.
7. The terms, conditions, and obligations contained within this Ordinance shall
constitute a covenant running with the land, and are made expressly binding on Old School
Partners II, LLC, and its grantees, assignees or successors in interest and or title, unless and until
the canopy is removed, or the authorization for the encroachment is revoked by City Council.
8. Pursuant to Section 12 of the City Charter, the second reading of this ordinance
by title is hereby dispensed with.
ATTEST:
City Clerk. —
3
The undersigned acknowledges that it has read and understands the terms and conditions stated
above and agrees to comply with those terms and conditions.
Old School Partners II, LLC
By:
David Hill, President
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, a Notary Public in and for the State and City aforesaid, do certify that the foregoing
instrument was acknowledged before me this day of , 2022, by David
Hill, President of Old School Partners II, LLC.
My Commission expires:
Notary Public
SEAL
4
o� a
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 1, 2022
Subject: Encroachment Request for a Canopy Located at 13 Church
Avenue, S.E., also Known as Tax Map No.401 1706
Background:
Old School Partners II, LLC ("Developer") purchased the Historic Fire Station No.
1 , located at 13 Church Avenue, S.E. (Tax Map No. 401 1 706) (`Property"), in
February 2020. Developer intends to develop the Property to include a
combination of retail, light manufacturing (e.g. workshop, maker space, studio),
and hospitality uses including hotel rooms, a tasting room, and live
entertainment. The Developer desires to install a canopy that will be hung from
the building at its the north end, and from the building's south end, where the
canopy will be hung from support columns that will be core drilled into an
existing concrete wall located on the Property.
The Developers have requested an encroachment permit from the City of
Roanoke to accommodate some of the support columns. The Canopy will be
approximately 80 feet long, and approximately 4 feet six inches wide, and will
encroach approximately 3-2 feet from the Property into the public right-of-way
adjacent to Luck Avenue. The encroachment is further detailed on the drawing
attached to this report.
Recommended Action:
Adopt the attached ordinance authorizing the proposed encroachment subject
to the terms and conditions contained therein.
�, -- ---=-- -----------------
Robert S. Cowell, .Jr.
City Manager
Attachment: Exhibit
Distribution: Council Appointed Officers
W. Brent Robertson, Assistant City Manager/Director of Finance
Amelia Merchant, Deputy Director of Finance
Marc Nelson, Director, Economic Development
Cassandra L. Turner, Economic Development Specialist
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CITY OF ROANO
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
1 0 Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
August 3, 2022
Mr. Harwell M. Darby, Jr., Esquire
Glenn Feldmann Darby & Goodlatte
37 Campbell Avenue, S. W.
Roanoke, Virginia 24011
Dear Mr. Darby:
Enclosed is a copy of Resolution No. 42416-080122 approving, solely for the purposes
of Section 147(f) of the Internal Revenue Code ofa d RevenueeBond nded (Act,the 'Chapter 49,
Code") and
Section 15.2-4906 of the Industrial Developmentin an
Title 15.2, Code of Virginia of 1950, as amendecd Dtevelocm)ent Authority of thee " " , the issuance ofdCi y of
amount up to $13,000,000 by the Econom p
Roanoke, Virginia (the "Authority") for the purpose of refinancing the costs of various
projects that benefitted Virginia Lutheran Homes, Inc. (the "Organization"), a Virginia
p 1
nonstock corporation and providing for an effective date.
The above referenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 1, 2022.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosure
pc: The Honorable Brenda S. Hamilton, Clerk of the Circuit Court
William D. Poe, Secretary, Economic Development Authority of the City of
Roanoke
Robert S. Cowell, City Manager
Timothy Spencer, City Attorney
W. Brent Robertson, Assistant City Manager/Director of Finance
61/-6
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1St day of August 2022.
No. 42416-080122.
A RESOLUTION approving, solely for the purposes of Section 147(f) of the Internal
Revenue Code of 1986, as amended (the "Code") and Section 15.2-4906 of the Industrial
Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as
amended (the "Act"), the issuance of bonds in an amount up to $13,000,000 by the Economic
Development Authority of the City of Roanoke, Virginia (the "Authority") for the purpose of
refinancing the costs of various projects that benefitted Virginia Lutheran Homes, Inc. (the
"Organization"), a Virginia nonstock corporation and providing for an effective date.
WHEREAS,the Authority has approved the application of the Organization requesting that
the Authority issue up to $13,000,000 of its revenue bonds in one or more series at one time or
from time to time(the"Bonds")and loan the proceeds of the Bonds to the Organization to refinance
the following project:
(1) the refunding of all or a portion of the Authority's Taxable Residential Care Facility
Revenue Refunding Bond (Virginia Lutheran Homes Brandon Oaks Project), Series 2021 (the
"Series 2021 Bond"), in the original aggregate principal amount of$13,643,590, the proceeds of
which were used to assist the Organization in(A)the refinancing all or a portion of the Authority's
Residential Care Facility Mortgage Revenue Refunding Bonds (Virginia Lutheran Homes
Brandon Oaks Project), Series 2012 (the "Series 2012 Bonds"), in the original aggregate principal
amount of$21,065,000,the proceeds of which were used to assist the Organization in(a)refunding
a portion of the Authority's Residential Care Facility Mortgage Revenue Refunding Bonds
(Virginia Lutheran Homes Brandon Oaks Project), Series 2002, the proceeds of which were used
to assist the Organization in financing or refinancing (i) the costs of acquiring, constructing and
equipping a residential care facility of independent living units and a personal care facility (the
"Personal Care Center") at the Organizations continuing care retirement community known as
Brandon Oaks located at 3804 Brandon Avenue SW in the City of Roanoke, Virginia, and 3837
Brandon Avenue SW in the City of Roanoke, Virginia ("Brandon Oaks"), (ii) the costs of the
construction and subsequent expansion of and improvements to an existing nursing care facility
adjacent to and interconnected with the Personal Care Center and owned and operated by the
Organization (the "Health Center"), (iii) the costs of certain improvements and additions to the
Health Center and (iv) the costs of the acquisition, construction, equipping and renovation of an
existing nursing home facility located at 3837 Brandon Avenue, Roanoke, Virginia 24018, (b)
funding a debt service reserve fund for the Series 2012 Bonds and (c) paying costs of issuance
incurred in connection with the issuance of the Series 2012 Bonds, and(B)the financing of,if and
as needed, capitalized interest on the Series 2021 Bond, a debt service reserve fund for the Series
2021 Bond, costs of issuance related to the issuance of the Series 2021 Bond, working capital,
routine capital expenditures at the facilities financed or refinanced with the proceeds of the Series
2021 Bond and other related costs; and
(2) the financing of, if and as needed, capitalized interest on the Bonds, a debt service
reserve fund for the Bonds, costs of issuance related to the issuance of the Bonds,working capital,
routine capital expenditures at Brandon Oaks and other related costs (collectively(1) through(2),
the "Plan of Refunding").
WHEREAS, following notice given as required by Section 147(f) of the Code and Section
15.2-4906 of the Act, the Authority held a public hearing on July 20, 2022, regarding the Plan of
Refunding and issuance of the Bonds as required by Section 147(f) of the Code and Section 15.2-
4906 of the Act;
WHEREAS, Section 147(f) of the Code provides that the governmental unit having
jurisdiction over the issuer of private activity bonds and over the area in which any facility financed
with the proceeds of private activity bonds is located must approve the issuance of the bonds and
Section 15.2-4906 of the Act, sets forth the procedure for such approval;
WHEREAS, the Authority issues its bonds on behalf of the City of Roanoke,Virginia(the
"City"), and the facilities to be financed with the proceeds of the Bonds are located in the City and
the City Council of the City (the "Council"), constitutes the highest elected governmental unit of
the City;
WHEREAS, in accordance with Section 15.2-4906 of the Act, the Authority has
recommended that the Council approve the Plan of Refunding and the issuance of the Bonds,solely
to the extent required by Section 147(f) of the Code and Section 15.2-4906 of the Act; and
WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, a
certificate of the public hearing and a Fiscal Impact Statement have been filed with the Council.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
ROANOKE,VIRGINIA as follows:
1. Subject to paragraph (2) below, the Council hereby approves the issuance of the
Bonds,in an aggregate principal amount up to $13,000,000,by the Authority for the benefit of the
Organization, solely to the extent required by Section 147(f) of the Code and Section 15.2-4906
of the Act, to permit the Authority to assist in accomplishing the Plan of Refunding.
2. The approval of the issuance of the Bonds by the Council does not constitute an
endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Plan of
Refunding or the Organization, the economic viability of the facilities to be financed as a part of
the Plan of Refunding, or any other matters relating to the Bonds,the facilities to be financed with
the proceeds of the Bonds,or the Plan of Refunding. The Bonds shall not constitute a debt,liability
or obligation of the City. In accordance with the Act, the Bonds shall not be deemed to constitute
a debt or a pledge of the faith and credit or taxing power of the Commonwealth of Virginia or any
political subdivision thereof, including the Authority and the City. The Bonds shall provide that
neither the Commonwealth of Virginia, nor any political subdivision thereof, including the City
and the Authority, shall be obligated to pay the principal of or interest on the Bonds or other costs
incident thereto except from the revenues and moneys pledged therefor by the Organization.
2
3. This resolution shall take effect immediately upon its adoption.
ATTEST:
City Clerk.
3
GLENN
FELDMANN HARWEEL M. DARBY,JR.
Direct Dial(540)224-80064-8006
E-mail hdarby@glennfeldmann.com
GLENN FELDMANN DARBY&GOODLATTE
July 20, 2022
HAND DELIVERED
Cecelia"Susie" F. McCoy, CMC
Office of the City Clerk
City of Roanoke
215 Church Avenue, S.W., Suite 456
Roanoke, VA 24011
Re: Virginia Lutheran Homes not to Exceed $13,000,000 Tax-Exempt Refunding Bond
Dear Susie:
This morning the Economic Development Authority of the City of Roanoke, Virginia (the "EDA"),
as requested by Virginia Lutheran Homes,Inc.,held a public hearing relative to the proposed issuance
of its not to exceed $13,000,000 in tax-exempt refunding bonds for the refunding and financing of
various improvements to its facilities at 3804 and 3837 Brandon Avenue in the City of Roanoke.
The EDA is filing with this letter its report of the public hearing, with required enclosures, fiscal
impact statement and summary of statements made by members of the public at the hearing, with a
request that the matter be placed on the Council's agenda for the August 1, 2022, meeting.
I am also enclosing a proposed form of City Council resolution for the Council's consideration at
that time.
Very truly yours,
Harwell M. Darby, Jr.
HMDJR:wmj:0042123
Enclosures
c: Tim Spencer, Esq., City Attorney (by email) (w/encl.)
Robert S. Cowell, City Manager (by email) (w/ encl.)
T. W. Bruno, Esq. (by email) (w/ encl.)
37 Campbell Avenue S.W. I P.O.Box 2887(24001) 1 Roanoke,Virginia 24011 1 NtAtta 540 224 8000 1 FAX 5 0. 4jff
1 m j ann.co-
TiT
MERITAS'
IRW FIRMS WDRIDMOE
July 20, 2022
City Council of
the City of Roanoke,Virginia
215 Church Ave
Roanoke, Virginia 24011
Economic Development Authority of the City of Roanoke,Virginia
Approval of Proposed Revenue Bond Financing
for Virginia Lutheran Homes, Inc.
Virginia Lutheran Homes, Inc. (the "Organization"), a Virginia nonstock corporation,
whose principal place of business is 3804 Brandon Avenue, Suite 2440,Roanoke,Virginia 24018,
has requested that the Economic Development Authority of the City of Roanoke, Virginia (the
"Authority") issue up to $13,000,000 of the Authority's revenue bonds, in one or more series at
one time or from time to time (the "Bonds"), and for the Authority to loan the proceeds of the
Bonds to the Organization to refinance the following project:
(1) the refunding of all or a portion of the Authority's Taxable Residential Care Facility
Revenue Refunding Bond (Virginia Lutheran Homes Brandon Oaks Project), Series 2021 (the
"Series 2021 Bond"), in the original aggregate principal amount of$13,643,590, the proceeds of
which were used to assist the Organization in(A)the refinancing all or a portion of the Authority's
Residential Care Facility Mortgage Revenue Refunding Bonds (Virginia Lutheran Homes
Brandon Oaks Project), Series 2012 (the "Series 2012 Bonds"), in the original aggregate principal
amount of$21,065,000,the proceeds of which were used to assist the Organization in(a)refunding
a portion of the Authority's Residential Care Facility Mortgage Revenue Refunding Bonds
(Virginia Lutheran Homes Brandon Oaks Project), Series 2002, the proceeds of which were used
to assist the Organization in financing or refinancing (i) the costs of acquiring, constructing and
equipping a residential care facility of independent living units and a personal care facility (the
"Personal Care Center") at the Organizations continuing care retirement community known as
Brandon Oaks located at 3804 Brandon Avenue SW in the City of Roanoke, Virginia, and 3837
Brandon Avenue SW in the City of Roanoke, Virginia ("Brandon Oaks"), (ii) the costs of the
construction and subsequent expansion of and improvements to an existing nursing care facility
adjacent to and interconnected with the Personal Care Center and owned and operated by the
Organization (the "Health Center"), (iii) the costs of certain improvements and additions to the
Health Center and (iv) the costs of the acquisition, construction, equipping and renovation of an
existing nursing home facility located at 3837 Brandon Avenue, Roanoke, Virginia 24018, (b)
funding a debt service reserve fund for the Series 2012 Bonds and (c) paying costs of issuance
incurred in connection with the issuance of the Series 2012 Bonds, and(B)the financing of,if and
as needed, capitalized interest on the Series 2021 Bond, a debt service reserve fund for the Series
2021 Bond, costs of issuance related to the issuance of the Series 2021 Bond, working capital,
routine capital expenditures at the facilities financed or refinanced with the proceeds of the Series
2021 Bond and other related costs; and
160718435.3
(2) the financing of, if and as needed, capitalized interest on the Bonds, a debt service
reserve fund for the Bonds, costs of issuance related to the issuance of the Bonds,working capital,
routine capital expenditures at Brandon Oaks and other related costs (collectively(1) through (2),
the "Plan of Refunding").
As set forth in the resolution of the Authority attached hereto (the "Resolution"), the
Authority has provided approval of the Bonds. The Authority has conducted a public hearing on
the Plan of Refunding and has recommended that you approve the Plan of Refunding and the
issuance of the Bonds by the Authority as required by Section 147(f)of the Internal Revenue Code
of 1986, as amended, and Section 15.2-4906 of the Code of Virginia of 1950, as amended (the
"Virginia Code").
Attached hereto is (1) a certificate evidencing (A) the conduct of the public hearing, and
(B)the resolution adopted by the Authority regarding the Plan of Refunding, (2)the Fiscal Impact
Statement required pursuant to Section 15.2-4907 of the Virginia Code and (3) the form of
resolution suggested to evidence your approval.
� --�_
Secretary, Economic Development Authority of the
City of Roanoke, Virginia
2
CERTIFICATE
The undersigned Secretary of the Economic Development Authority of the City of
Roanoke, Virginia(the "Authority"),hereby certifies as follows:
1. A meeting of the Authority was duly called and held on Wednesday,July 20,2022,
at 8:00 a.m. before the Authority, in the Board Meeting Room, City of Roanoke Economic
Development Office, 117 Church Avenue, S.W., Roanoke, Virginia 24011, pursuant to proper
notice given to each Director of the Authority before such meeting. The meeting was open to the
public. The time of the meeting and the place at which the meeting was held provided a reasonable
opportunity for persons of differing views to appear and be heard.
2. The Chairman announced the commencement of a public hearing on the application
of Virginia Lutheran Homes,Inc.,a Virginia nonstock corporation organized under the laws of the
Commonwealth of Virginia, and that a notice of the hearing was published once a week for two
successive weeks in a newspaper having general circulation in the City of Roanoke, Virginia(the
"Notice"),with the second publication appearing not less than six days nor more than 21 days prior
to the hearing date. A copy of the Notice has been filed with the minutes of the Authority and is
attached as Exhibit A.
3. A summary of the statements made at the public hearing is attached as Exhibit B.
4. Attached as Exhibit C is a true, correct and complete copy of the inducement
resolution (the "Resolution") adopted at such meeting of the Authority by a majority of the
Directors present at such meeting. The Resolution constitutes all formal action taken by the
Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not
been repealed,revoked, rescinded or amended and is in full force and effect on this date.
WITNESS my hand and the seal of the Authority, as of July 20, 2022.
ecretary, Economic Development Authority of the
City of Roanoke,Virginia
[SEAL]
Exhibits:
A - Copy of Certified Notice
B - Summary of Statements
C - Inducement Resolution
EXHIBIT A
NOTICE OF PUBLIC HEARING
(See Attached)
The Roanoke Times Account Number
Roanoke,Virginia 6059315
Affidavit of Publication
Date
MCGUIREWOODS LLP July 13,2022
101 WEST MAIN STREET
NORFOLK,VA 23510
Date Category Description Ad Size Total Cost
07/22/2022 Legal Notices NOTICE OF PUBLIC HEARING TO BE HELD BY THE EGON( 2 x 79 L 1,500.95
Publisher of the
Roanoke Times
1,(the undersigned)an authorized representative of the
Roanoke Times,a daily newspaper published in Roanoke,in the
State of Virginia,do certify that the annexed notice NOTICE OF
PUBLIC HEARING was published in said newspapers on the
following dates:
07/06,07113/2022
The First insertion being given... 07/0612022
Newspaper reference: 0001348211
r,
L
A ng Represen
Sworn to and subscribed before me this 13th Day of July 2022
� R
Notary Pub4i;
Ify Ann Johnson
State of Virginia TAp�PUBLIC
County of Hanover Commonwealth of Virginia
My Commission expires Registration No,8004M
MY .ftp.Mamn 3 1,2026
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
NOTICE OF PUBLIC HEARING TO BE HELD BY THE
ECONOMIC DEVELOPMENT AUTHORITY
OFTHE CITY OF ROANOKE,VIRGINIA,
FOR THE BENEFIT OF VIRGINIA LUTHERAN HOMES,INC.
Notice is hereby given that the Economic Development Authority of the City
of Roanoke,Virginia(the"Authority"),whose address is 117 Church Avenue,
S.W.,Roanoke,Virginia 24011,will hold a public hearing on the plan of finance
of Virginia Lutheran Homes,Inc.(the"Borrower"),a Virginia nonstock corpo-
ration,whose address is 3807 Brandon Avenue,Suite 2440,Roanoke,Virginia
24018,related to the issuance by the Authority of up to$13,000,000 of revenue
bonds(the"Bonds"),in one or more series from time to time.The Borrower
owns and operates a continuing care retirement community known as Bran-
don Oaks located at 3804 Brandon Avenue SW in the City of Roanoke,Virginia,
and 3837 Brandon Avenue SW in the City of Roanoke,Virginia("Brandon
Oaks").
The Authority will loan the proceeds of the Bonds to the Borrower to refi-
nance the following project:
(1)the refunding of all or a portion of the Authority's Taxable Residential
Care Facility Revenue Refunding Bond(Virginia Lutheran Homes Brandon
Oaks Project),Series 2021(the"Series 2021 Bond"),in the original aggregate
principal amount of$13,643,590,the proceeds of which were used to assist
the Borrower in(A)the refinancing all or a portion of the Authority's Residen-
tial Care Facility Mortgage Revenue Refunding Bonds(Virginia Lutheran
Homes Brandon Oaks Project),Series 2012(the"Series 2012 Bonds"),in the
original aggregate principal amount of 521,065,000,the proceeds of which
were used to assist the Borrower in(a)refunding a portion of the Authority's
Residential Care Facility Mortgage Revenue Refunding Bonds(Virginia Luther-
an Homes Brandon Oaks Project),Series 2002,the proceeds of which were
used to assist the Borrower in financing or refinancing(1)the costs of acquir-
ing,constricting and equipping a residential care facility of independent Irv-
ing units and a personal care facility(the"Personal Care Center")at Brandan
Oaks,(ii)the costs of the construction and subsequent expansion of and im-
provements to an existing nursing care facility adjacent to and interconnect-
ed with the Personal Care Center and owned and operated by the Borrower
(the"Health Center'),(iii)the costs of certain improvements and additions to
the Health Center and(iv)the frosts of the acquisition,construction,equip-
ping and renovation of an existing nursing home facility located at3837 Bran-
don Avenue,Roanoke,Virginia 24018,(b)funding a debt service reserve fund
for the Series 2012 Bonds and(c)paying costs of issuance incurred in connec-
tion with the issuance of the Series 2012 Bonds,and(B)the financing of,if
and as needed,capitalized interest on the Series 2021 Bond,a debt service re-
serve fund for the Series 2021 Bond,costs of issuance related to the issuance
Of the Series 2021 Bond,working capital,routine capital expenditures at the
facilities financed or refinanced with the proceeds of the Series 2021 Bond
and other related costs;and
(2)the financing of,if and as needed,capitalized interest on the Bonds,a
debt service reserve fund for the Bonds,costs of issuance related to the issu-
ance of the Bonds,working capital,routine capital expenditures at Brandon
Oaks and other related costs(collectively(1)through(2),the"Project").
The Bonds will not constitute a debt or pledge of the faith and credit of the
Commonwealth of Virginia(the"Commonwealth")or any political subdivi-
sion thereof,including the Authority and the City of Roanoke.Virginia.Nei-
ther the Commonwealth nor any political subdivision thereof,including the
Authority and the City of Roanoke,Virginia,shall be obligated to pay the
Bonds,or the interest thereon,or the costs incidentthereto,except from the
revenues and monies received from the Borrower and pledged therefor,and
neither the faith and credit nor the taxing power of the Commonwealth nor
any political subdivision thereof,Including the Authority and the City of Roa-
noke,Virginia,will be pledged to the payment of the principal of or interest
on such Bonds or other costs incident thereto.
The public hearing,which may be continued or adjourned,will be held on
Wednesday.July 20,2022,at 8:00 am.before the Authority,in the Board
Meeting Room,City of Roanoke Economic Development Office.117 Church
Avenue,S.W.,Roanoke,Virginia 24011.The results of the public hearing will
be forwarded to the City Council of the City of Roanoke,Virginia.which will
be asked to give its limited approval of the issuance of the Bonds as required
by the Internal Revenue Code and the Code of Virginia of 1950,as amended.
Any person interested in the issuance of the Bonds or the location or nature
of the proposed project may appear at the hearing and present his or her
views
Economic Development Authority of the City of
Roanoke,Virginia
CLASSIFIM"NOIMCDM THE ROANOKE TIMES,Wednesday,luly 6,2022 9
lu i
Threewaysto place an ad:Email classified@roanoke.com Phone 540.981.3311 or S00.346.1234,ext311 I Fax540.981.3415
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EXHIBIT B
SUMMARY OF STATEMENTS
Representatives of Virginia Lutheran Homes, Inc. and McGuireWoods LLP appeared
before the Authority to describe the project and the proposed bond issue. No one appeared in
opposition to the proposed bond issue.
EXHIBIT C
APPROVING RESOLUTION
(See Attached)
RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF
ROANOKE,VIRGINIA,PROVIDING INITIAL APPROVAL OF THE ISSUANCE OF UP
TO $13,000,000 OF REVENUE BONDS FOR THE BENEFIT OF VIRGINIA LUTHERAN
HOMES, INC.
WHEREAS, the Economic Development Authority of the City of Roanoke, Virginia (the
"Authority"), is empowered by the Industrial Development and Revenue Bond Act, Chapter 49,
Title 15.2, Code of Virginia of 1950, as amended(the "Act"),to issue its revenue bonds to finance
and refinance the construction and equipping of facilities for the residence or care of the aged to
protect and promote the health and welfare of the inhabitants of the Commonwealth of Virginia
(the "Commonwealth"); and
WHEREAS, on April 21, 2021,by resolution(the "2021 Bond Resolution")the Authority
authorized the issuance of its Taxable Residential Care Facility Revenue Refunding Bond
(Virginia Lutheran Homes Brandon Oaks Project), Series 2021 (the "Series 2021 Bond"), in the
original aggregate principal amount of$13,643,590 for the benefit of Virginia Lutheran Homes,
Inc., a Virginia nonstock corporation(the "Organization");
WHEREAS, the Organization used the proceeds of the Series 2021 Bond (1) to refinance
previously issued bonds of the Authority issued for the benefit of the Organization,which financed
and refinanced projects of the Organization, including reserve funds, capitalized interest and
issuance costs, and(2)to finance, if and as needed, capitalized interest on the Series 2021 Bond, a
debt service reserve fund for the Series 2021 Bond, costs of issuance related to the issuance of the
Series 2021 Bond, working capital, routine capital expenditures at the facilities financed or
refinanced with the proceeds of the Series 2021 Bond and other related costs; and
WHEREAS,in the 2021 Bond Resolution,the Authority also authorized, subject to certain
conditions, the issuance of its Tax-Exempt Residential Care Facility Revenue Refunding Bond
(Virginia Lutheran Homes Brandon Oaks Project), Series 2022 (the "Series 2022 Bond"), to
refinance the outstanding principal amount of the Series 2021 Bond (the "Plan of Refunding")
WHEREAS,the plans for the Plan of Refunding have been described to the Authority and
a public hearing has been held as required by Section 147(f)of the Internal Revenue Code of 1986,
as amended, and Section 15.2-4906 of the Act; and
WHEREAS, the Organization has represented that the estimated cost of undertaking the
Plan of Refunding will require the issuance of the Series 2022 Bond, in the aggregate principal
amount not to exceed$13,000,000; and
WHEREAS, (1)no Director of the Authority is an officer or employee of the Organization
or the City of Roanoke, Virginia (the "City"), (2) each Director has, before entering upon his or
her duties during his or her present term of office, taken and subscribed to the oath prescribed by
Section 49-1 of the Code of Virginia of 1950, as amended,and(3) at the time of their appointments
and at all times thereafter, including the date hereof, all of the Directors of the Authority have
satisfied the residency requirements of the Act; and
WHEREAS, no Director of the Authority has any personal interest or business interest in
the Organization, the Series 2022 Bond, or any of the transactions contemplated therein or has
160716479.3
otherwise engaged in conduct prohibited under the Conflict of Interests Act, Chapter 31,Title 2.2
of the Code of Virginia of 1950, as amended,regarding this resolution or any other official action
of the Authority in connection therewith.
NOW,THEREFORE,BE IT RESOLVED BY THE ECONOMIC DEVELOPMENT
AUTHORITY OF THE CITY OF ROANOKE,VIRGINIA:
1. The Authority hereby finds and determines that the Plan of Refunding will be in
the public interest and will promote the commerce, safety, health, welfare, convenience or
prosperity of the Commonwealth, the City and their citizens and in particular, will promote the
providing of health care facilities and other facilities for the residence and care of the aged in
accordance with their special needs.
2. The Authority hereby agrees to assist the Organization in undertaking the Plan of
Refunding by issuing the Series 2022 Bond in the aggregate principal amount not to exceed
$13,000,000 as provided herein and in the 2021 Bond Resolution.
3. At the request of the Organization, the Authority hereby approves McGuireWoods
LLP, Richmond, Virginia, as Bond Counsel for the issuance of the Series 2022 Bond.
4. All costs and expenses for undertaking the Plan of Refunding, including the fees
and expenses of Bond Counsel, shall be paid by the Organization or, to the extent permitted by
applicable law,from the proceeds of the Series 2022 Bond. If for any reason the Series 2022 Bond
is not issued, it is understood that all such expenses shall be paid by the Organization and that the
Authority shall have no responsibility therefor.
5. The Authority hereby recommends that the City Council of the City(the"Council")
approve the issuance of the Series 2022 Bond for the purpose of undertaking the Plan of Refunding
within 60 days of the date of the adoption of this resolution.
6. The Organization shall indemnify and save harmless the Authority, its officers,
directors, counsel, employees and agents, from and against all liabilities, obligations, claims,
damages, penalties, fines, losses, costs and expenses in any way connected with the Organization
or the issuance of the Series 2022 Bond.
7. The Series 2022 Bond shall not be issued pursuant to this resolution until such time
as the issuance of the Series 2022 Bond has been approved by the Council.
8. This resolution shall be effective immediately and shall continue in full force and
effect for a period of one year after adoption,unless specifically extended by the Authority.
9. The Authority directs the Secretary to submit to the Council this resolution, the
Organization's Fiscal Impact Statement, and a summary of the public hearing held by the
Authority, which constitute the recommendation of the Authority that the Council approve and
concur in the Plan of Refunding.
[Signature Certificate Follows]
-2-
CERTIFICATE
The undersigned Secretary of the Economic Development Authority of the City of
Roanoke, Virginia (the "Authority"), hereby certifies that the foregoing is a true, correct and
complete copy of a resolution adopted by a majority of the Directors of the Authority at a meeting
duly called and held on July 20, 2022, in accordance with law, and that such resolution has not
been repealed, revoked, rescinded or amended but is in full force and effect on the date hereof.
WITNESS the following signature and seal of the Authority as of July 20, 2022.
cretary, Economic Development Authority of the
City of Roanoke, Virginia
[SEAL]
FISCAL IMPACT STATEMENT
FOR PROPOSED BOND FINANCING
Date: July 20, 2022
To the City Council of the City of Roanoke,Virginia
Roanoke, Virginia
Applicant: Virginia Lutheran Homes, Inc. (the "Organization")
Facility/ Refinancing of the Authority's Taxable Residential Care Facility Revenue
Plan of Refunding Bond(Virginia Lutheran Homes Brandon Oaks Project), Series 2021
Finance:
1. Maximum amount of financing sought $13,000,000
2. Estimated taxable value of the facility's real property to be constructed in $00)
the locality.
3. Estimated real property tax per year using present tax rates. $0 0)
)
4. Estimated personal property tax per year using present tax rates. $0(I
5. Estimated merchants' capital tax per year using present tax rates. $00)
6. (a) Estimated dollar value per year of goods that will be purchased from $00)
Virginia companies within the locality
(b) Estimated dollar value per year of goods that will be purchased from $00)
non-Virginia companies within the locality
(c) Estimated dollar value per year of services that will be purchased from $00)
Virginia companies within the locality
(d) Estimated dollar value per year of services that will be purchased $00)
from non-Virginia companies within the locality
7. Estimated number of regular employees on year round basis. 273 (2)
8. Average annual salary per employee. $43,231 (2)
C rman, conomic Devel ent Authority of the
City of Roanoke, Virginia
(1) This transaction is a refunding,there are not expected to be any new structures new purchases made as
part of this project.
(2) Includes all of Virginia Lutheran Homes employees not any particular project or facility.
[Proposed Form of City Council Resolution]
IN THE
COUNCIL OF
THE CITY OF ROANOKE,VIRGINIA
A RESOLUTION approving, solely for the purposes of Section 147(f) of the Internal
Revenue Code of 1986, as amended (the "Code") and Section 15.2-4906 of the Industrial
Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as
amended (the "Act"), the issuance of bonds in an amount up to $13,000,000 by the Economic
Development Authority of the City of Roanoke, Virginia (the "Authority") for the purpose of
refinancing the costs of various projects that benefitted Virginia Lutheran Homes, Inc. (the
"Organization"), a Virginia nonstock corporation and providing for an effective date.
WHEREAS,the Authority has approved the application of the Organization requesting that
the Authority issue up to $13,000,000 of its revenue bonds in one or more series at one time or
from time to time(the"Bonds")and loan the proceeds of the Bonds to the Organization to refinance
the following project:
(1) the refunding of all or a portion of the Authority's Taxable Residential Care Facility
Revenue Refunding Bond (Virginia Lutheran Homes Brandon Oaks Project), Series 2021 (the
"Series 2021 Bond"), in the original aggregate principal amount of$13,643,590, the proceeds of
which were used to assist the Organization in(A)the refinancing all or a portion of the Authority's
Residential Care Facility Mortgage Revenue Refunding Bonds (Virginia Lutheran Homes
Brandon Oaks Project), Series 2012 (the "Series 2012 Bonds"), in the original aggregate principal
amount of$21,065,000,the proceeds of which were used to assist the Organization in(a)refunding
a portion of the Authority's Residential Care Facility Mortgage Revenue Refunding Bonds
(Virginia Lutheran Homes Brandon Oaks Project), Series 2002, the proceeds of which were used
to assist the Organization in financing or refinancing (i) the costs of acquiring, constructing and
equipping a residential care facility of independent living units and a personal care facility (the
"Personal Care Center") at the Organizations continuing care retirement community known as
Brandon Oaks located at 3804 Brandon Avenue SW in the City of Roanoke, Virginia, and 3837
Brandon Avenue SW in the City of Roanoke, Virginia ("Brandon Oaks"), (ii) the costs of the
construction and subsequent expansion of and improvements to an existing nursing care facility
adjacent to and interconnected with the Personal Care Center and owned and operated by the
Organization (the "Health Center"), (iii) the costs of certain improvements and additions to the
Health Center and (iv) the costs of the acquisition, construction, equipping and renovation of an
existing nursing home facility located at 3837 Brandon Avenue, Roanoke, Virginia 24018, (b)
funding a debt service reserve fund for the Series 2012 Bonds and (c) paying costs of issuance
incurred in connection with the issuance of the Series 2012 Bonds, and(B)the financing of,if and
as needed, capitalized interest on the Series 2021 Bond, a debt service reserve fund for the Series
2021 Bond, costs of issuance related to the issuance of the Series 2021 Bond, working capital,
routine capital expenditures at the facilities financed or refinanced with the proceeds of the Series
2021 Bond and other related costs; and
(2) the financing of, if and as needed, capitalized interest on the Bonds, a debt service
reserve fund for the Bonds, costs of issuance related to the issuance of the Bonds,working capital,
routine capital expenditures at Brandon Oaks and other related costs (collectively(1)through(2),
the "Plan of Refunding").
WHEREAS, following notice given as required by Section 147(f) of the Code and Section
15.2-4906 of the Act, the Authority held a public hearing on July 20, 2022, regarding the Plan of
Refunding and issuance of the Bonds as required by Section 147(f) of the Code and Section 15.2-
4906 of the Act;
WHEREAS, Section 147(f) of the Code provides that the governmental unit having
jurisdiction over the issuer of private activity bonds and over the area in which any facility financed
with the proceeds of private activity bonds is located must approve the issuance of the bonds and
Section 15.2-4906 of the Act, sets forth the procedure for such approval;
WHEREAS,the Authority issues its bonds on behalf of the City of Roanoke,Virginia(the
"City"), and the facilities to be financed with the proceeds of the Bonds are located in the City and
the City Council of the City (the "Council"), constitutes the highest elected governmental unit of
the City;
WHEREAS, in accordance with Section 15.2-4906 of the Act, the Authority has
recommended that the Council approve the Plan of Refunding and the issuance of the Bonds,solely
to the extent required by Section 147(f) of the Code and Section 15.2-4906 of the Act; and
WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, a
certificate of the public hearing and a Fiscal Impact Statement have been filed with the Council.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
ROANOKE,VIRGINIA as follows:
1. Subject to paragraph (2) below, the Council hereby approves the issuance of the
Bonds, in an aggregate principal amount up to $13,000,000,by the Authority for the benefit of the
Organization, solely to the extent required by Section 147(f) of the Code and Section 15.2-4906
of the Act, to permit the Authority to assist in accomplishing the Plan of Refunding.
2. The approval of the issuance of the Bonds by the Council does not constitute an
endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Plan of
Refunding or the Organization, the economic viability of the facilities to be financed as a part of
the Plan of Refunding, or any other matters relating to the Bonds,the facilities to be financed with
the proceeds of the Bonds,or the Plan of Refunding. The Bonds shall not constitute a debt,liability
or obligation of the City. In accordance with the Act,the Bonds shall not be deemed to constitute
a debt or a pledge of the faith and credit or taxing power of the Commonwealth of Virginia or any
political subdivision thereof, including the Authority and the City. The Bonds shall provide that
neither the Commonwealth of Virginia, nor any political subdivision thereof, including the City
and the Authority, shall be obligated to pay the principal of or interest on the Bonds or other costs
incident thereto except from the revenues and moneys pledged therefor by the Organization.
3. This resolution shall take effect immediately upon its adoption.
ATTEST:
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City Clerk.
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E mail: elerk@roanokeva.gov
CECELiA F.MCCOY,CMC CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
August 3, 2022
Mr. Charles Price, President
Harrison Museum of African American Culture
P. O. Box 12544
Roanoke, Virginia 24026
Dear Mr. Price:
I am enclosing Resolution No. 42417-080122 acknowledging that a local group through
the Harrison Museum of African-American Culture is raising money to hire an artist to
sculpt a statue of Roanoke native Henrietta Lacks to be donated to the City upon
completion and placed in Henrietta Lacks Plaza.
The above referenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 1, 2022.
Sincerely,
Cecelia F. McCoy, CMC
City Clerk
Enclosure
pc: The Honorable Vice-Mayor Patricia White-Boyd, Elected Official Representative,
Equity and Empowerment Advisory Board
W. Brent Robertson, Assistant City Manager/Director of Finance
Timothy Spencer, City Attorney
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1St day of August 2022.
No. 42417-080122.
A RESOLUTION acknowledging that a local group through the Harrison Museum of
African-American Culture is raising money to hire an artist to sculpt a statue of Roanoke native
Henrietta Lacks to be donated to the City upon completion and placed in Henrietta Lacks Plaza.
WHEREAS,City Council previously named that portion of the Plaza between the Municipal
Building and the Commonwealth Building adjacent to 3rd Street S.W. as Henrietta Lacks Plaza;
WHEREAS, it has always been the intent of Council that a marker in honor of Henrietta
Lacks be placed in the plaza bearing her name; and
WHEREAS, a group of private individuals working through the Harrison Museum of
African-American Culture have worked to raise funds to have an artist sculpt a statue of Henrietta
Lacks to be donated to the City and placed in Henrietta Lacks Plaza.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that it
acknowledges the following:
1. A local group of individuals, through the Harrison Museum of African-American
Culture("Harrison Museum"),is raising money to hire an artist to sculpt a statue of Henrietta Lacks.
2. Upon completion of the statue of Henrietta Lacks, Council will consider the
acceptance of a donation of the Henrietta Lacks statue from the Harrison Museum.
3. If the City accepts the donation of the Henrietta Lacks statue from the Harrison
Museum, the City intends to place the statue in Henrietta Lacks Plaza on a base provided and
installed by the City.
ATTEST:
City Clerk.
�v
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1St day of August 2022.
No. 42418-080122.
A RESOLUTION acknowledging the appointment of Brent Robertson to the position of
Assistant City Manager/Director of Finance.
WHEREAS, City Manager, Robert S. Cowell, Jr., has restructured the Finance
Department and assigned Brent Robertson to serve as the City's chief financial officer;
WHEREAS, the official title for Brent Robertson is now Assistant City Manager/Director
of Finance.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that it hereby
acknowledges the appointment of Brent Robertson to the position of Assistant City
Manager/Director of Finance to serve as the City's chief financial officer.
ATTEST:
City Clerk.
11.A - INQUIRIES AND/OR COMMENTS
AUGUST 1, 2022 COUNCIL MEETING
COMMENTS BY COUNCIL MEMBER MOON REYNOLDS
BIPARTISAN INFRASTRUCTURE LAW
BACK IN JUNE, SENATOR MARK WARNER'S OFFICE SENT
OUT INFORMATION REGARDING GRANT OPPORTUNITIES
THAT COULD BENEFIT OUR COMMUNITY, AS PART OF THE
BIPARTISAN INFRASTRUCTURE LAW.
ATTENTION WAS CALLED TO THREE GRANT
OPPORTUNITIES TO FACILITATE BRIDGE REPLACEMENT,
REHABILITATION, PRESERVATION, AND PROTECTION
PROJECTS:
• PLANNING BRIDGE PROJECTS, FOCUSED ON FEASIBILITY
ANALYSIS AND REVENUE FORECASTING, WHICH WAS DUE
ON JULY 25 (LAST MONDAY).
• LARGE BRIDGE PROJECTS, REQUESTING FUNDING OVER
$100 MILLION, DUE AUGUST 9 (NEXT TUESDAY).
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• ALL OTHER BRIDGE PROJECTS, REQUESTING FUNDING
LESS THAN $100 MILLION, DUE ON SEPTEMBER 8.
DID WE OR ARE WE CONSIDERING ANY OF THREE GRANT
OPPORTUNITIES?
AS ONE OF SEVEN COUNCIL MEMBERS, I AM HOPING WE
WILL PURSUE EVERY DOLLAR OF COMPETITIVE FUNDING
AVAILABLE WITH REGARDS TO THE BIPARTISAN
INFRASTRUCTURE LAW.
HENRIETTA LACKS HISTORICAL MARKER
PLEASED TO ANNOUNCE THAT FORMER MAYOR C. NELSON
HARRIS SUBMITTED A REQUEST FOR THE VIRGINIA
DEPARTMENT OF HISTORIC RESOURCES TO
COMMEMORATE THE BIRTHPLACE OF HENRIETTA LACKS
WITH A HISTORICAL MARKER. IN JUNE OF THIS YEAR, THE
REQUEST WAS APPROVED.
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TEXT FOR THE BIRTHPLACE MARKER, WILL READ AS
FOLLOWS:
HENRIETTA LACKS WAS BORN LORETTA PLEASANT ON 1
AUG. 1920 IN A HOUSE AT THIS SITE (28TH 12TH STREET, SM.
HER PARENTS, JOHN AND ELIZA PLEASANT, HAD MOVED
THE FAMILY TO NORFOLK AVE. AND 11TH ST. BY 1923.
AFTER HER MOTHER'S DEATH IN 1924, SHE LIVED WITH
RELATIVES IN CLOVER, VA. SHE MARRIED DAVID LACKS IN
1941 AND HAD FIVE CHILDREN. ON 4 OCT. 1951, SHE DIED
OF CERVICAL CANCER IN BALTIMORE. TISSUE WAS
REMOVED FOR RESEARCH W►THOUT PERMISSION, AS WAS
TYPICAL BEFORE SUCH PRACTICES WERE ABOLISHED.
LA CKS'S CELLS, KNOWN AS THE HFLA LINE, WERE THE
FIRST HUMAN CELLS TO MULTIPLY INDEFINITELY IN A
LABORATORY. USED BY SCIENTISTS WORLDVWDE, HER
CELLS HAVE CONTRIBUTED TO MANY MEDICAL
BREAKTHROUGHS. LACKS IS BURIED IN HALIFAX COUNTY.
THIS IS THE SIXTH HISTORIC MARKER MAYOR HARRIS HAS
WORKED ON, WITH TWO MORE IN THE PIPELINE.
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THE FIRST FIVE WERE THE OLIVER HILL HOUSE ON GILMER,
ROANOKE LIFE SAVING AND FIRST AID CREW ON LUCK
AVENUE, HUNTON LIFE SAVING AND FIRST AID CREW,
BURRELL MEMORIAL HOSPITAL, AND NORVEL LEE, A
BOXER, OLYMPIC GOLD MEDALIST AND CIVIL RIGHTS
PIONEER FROM BOTETOURT COUNTY. ARRESTED IN 1948
FOR SITTING IN A WHITES-ONLY SECTION OF A TRAIN, LEE
TOOK THE CASE TO THE VIRGINIA SUPREME COURT, AND
WON.
THE OTHER TWO HE HAS MENTIONED ARE THE
GAINSBORO BRANCH LIBRARY AND VIRGINIA WESTERN
COMMUNITY COLLEGE.
AS MOST ARE AWARE, MAYOR HARRIS IS A FORMER
COUNCIL MEMBER AND MAYOR. A STUDENT OF LOCAL
HISTORY, HE HAS 14 BOOKS TO HIS CREDIT. HIS MOST
RECENT VOLUME IS THE 662-PAGE "THE ROANOKE VALLEY
IN THE 1940S."
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CAR TAX REBATE
LASTLY, 1 WOULD ASK THAT THE CITY MANAGER PROVIDE
A DETAILED BRIEFING AT THE 9:00 A.M. INFORMAL
SESSION OF COUNCIL ON TUESDAY, SEPTEMBER 6
REGARDING THE CAR TAX REBATE THAT WAS ADOPTED
AT THE JUNE 18 COUNCIL MEETING, WHEREBY THE CITY
WILL ISSUE A ONE-TIME PAYMENT EQUAL TO 17.5 PERCENT
(BEING A PORTION OF THE SURPLUS FROM PERSONAL
PROPERTY TAX) ON VEHICLES TO ALL TAXPAYERS FOR
TAX YEAR 2022 WHO PAID SUCH PERSONAL PROPERTY
TAX AND ANY PENALTIES OR FEES THEREON BY
AUGUST 31, 2022, PENDING CONFIRMATION OF A MINIMUM
OF 91 PERCENT OF THE NET LEVY BEING RECEIVED BY
AUGUST 31, 2022.
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