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Council Actions 08-15-22
SANCHEZ-JONES 42419-081522 ROANOKE CITY COUNCIL REGULAR SESSION AUGUST 15, 2022 2:00 P.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. 1 . Call to Order--Roll Call. All present. The Invocation was delivered by The Reverend Jeff Wilson, Pastor, Huntington Court United Methodist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE: Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. 1 ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and/or upcoming expirations of terms of office: Building and Fire Code Board of Appeals—two vacancies (Property Management and Architect) Equity and Empowerment Advisory Board —two vacancies Roanoke Civic Center Commission — one vacancy Towing Advisory Board —two vacancies Access the City's homepage to complete an online application for the abovementioned vacancies. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. If deemed appropriate, matters will be referred to the City Manager for response, recommendation or report to the Council. Barbara Duerk, 2607 Rosalind Avenue, S. W., appeared before the Council and advised that government represent a three-legged stool and a key to the City. Owen McGuire, 2514 Brambleton Avenue, S. W., appeared before the Council to express concerns about Fishburn Park Drive Disc Golf Course. 4. CONSENT AGENDA: (APPROVED 7-0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C-1 Minutes of the regular meeting of City Council held on Monday, August 1, 2022. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. 2 C-2 A communication from the City Clerk advising of the resignation of Dr. Brenda Russ as a member of the Equity and Empowerment Advisory Board, effectively immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-3 A communication from the City Attorney requesting that Council convene in a Closed Meeting to discuss the acquisition of publicly owned property in the Williamson Road area of the City, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-4 A communication from the City Attorney requesting that Council convene in a Closed Meeting to discuss the acquisition of publicly owned property in the Wasena area of the City, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-5 Annual report of the Economic Development Authority of the City of Roanoke, Virginia for the fiscal year ended June 30, 2022. RECOMMENDED ACTION: Received and filed. C-6 Annual reports of the City of Roanoke Pension Plan Board of Trustees for the fiscal years ended June 30, 2021 and June 30, 2022. RECOMMENDED ACTION: Received and filed. C-7 Annual reports of the City of Roanoke Finance Board for the fiscal years ended June 30, 2021 and June 30, 2022. RECOMMENDED ACTION: Received and filed. C-8 Annual reports of the Defined Contribution Board for the fiscal years ended June 30, 2021 and June 30, 2022. RECOMMENDED ACTION: Received and filed. C-9 Reports of qualification of Melanie Crovo as a member of the Parks and Recreation Advisory Board for a three-year term of office commencing April 1, 2020 and ending March 31, 2023; and Marc Nelson as a member of Virginia's First Regional Industrial Facilities Authority and the City of Roanoke Pension Plan, Board of Trustees for a four-year term of office ending June 30, 2026 and a two-year term of office ending June 30, 2024, respectively. RECOMMENDED ACTION: Received and filed. 3 REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. De-appropriation of the Virginia Department of Transportation local revenue sharing funds for the King Street Improvement Project. Adopted Budget Ordinance No. 42419-081522. (7-0) 2. Execution of an additional change order to the agreement with Norfolk Southern in connection with the Roanoke River Greenway Bridging the Gap Canopy Construction Project. Adopted Resolution No. 42420-081522. (7-0) COMMENTS OF THE CITY MANAGER. b. CITY ATTORNEY: 1. Amendment of City Code Section 32-124 to change the due date of personal property taxes owed by a public service corporation. Adopted Ordinance No. 42421-081522. (7-0) 8. REPORTS OF COMMITTEES: a. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 42422-081522. (7-0) 4 b. A report of certain Authorities, Boards, Committees and Commissions in which City Council serve as liaisons or appointees. Council Member Moon Reynolds advised that the Roanoke Redevelopment and Housing Authority applied for and received two grants for $4 million for multiple improvement projects, such as, the Melrose Towers window replacement project; and announced the Section Voucher Program waitlist reopened and the online only application will close again on August 19. (See written remarks on file in the City Clerk's Office.) Council Member Bestpitch thanked Council Member Moon Reynolds for facilitating the last Legislative Committee Meeting and advised that the next Legislative Committee meeting would be held on September 6, at 9:15 a.m. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11 . MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Council Member Cobb sent good thoughts and energy to all students, teachers and staff in Roanoke City Public Schools. Mayor Lea announced a free public forum to be held on Human Trafficking on Tuesday, August 16, at 7:00 p.m., at Straight Street. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. NONE. 12. RECESSED - 2:42 P.M. THE COUNCIL MEETING WILL STAND IN RECESS FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451; AND THEREAFTER RECONVENE AT 7:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. 5 ROANOKE CITY COUNCIL REGULAR SESSION AUGUST 15, 2022 7:00 P.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. Call to Order--Roll Call. All Present. The Invocation was delivered by Council Member Stephanie Moon Reynolds. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. CERTIFICATION OF CLOSED MEETING. (7-0) NOTICE: Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. 6 A. PRESENTATIONS AND ACKNOWLEDGEMENTS: Recognition of Angele Cahu and Camille Timerie, students visiting from St. Lo, France. Council Member Cobb recognized and presented the students with City gifts. The students shared remarks on their experiences in Roanoke and each Council Member welcomed them and wished them safe travels. B. PUBLIC HEARING: 1. A request of Carilion Medical Center to amend the Institutional Planned Unit Development Plan as part of a previous rezoning for 1906 Belleview Avenue, S. E., 0 Jefferson Street, S. W., 2013 Jefferson Street, S. W., 2017 Jefferson Street, S. W., 2001 Crystal Spring Avenue, S. W., and 127 McClanahan Street, S. W., respectively, through the adoption of Ordinance No. 41623-111819 on November 18, 2019. Chris Burns, Agent, Balzer and Associates, Inc., Spokesperson. Adopted Ordinance No. 42423-081522. (7-0) C. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. If deemed appropriate, matters will be referred to the City Manager for response, recommendation or report to the Council. Laura Hartman, 1209 Campbell Avenue, S. W., representing BRAG Bus Riders Advocacy Group, appeared before the Council to thank Council Member Cobb for the support of the group; advised of Valley Metro driver shortage; and invited everyone to attend a BRAG meeting on September 1, at 5:30 p.m., at the Gainsboro Branch Library. Ken McLeod, 1125 Winona Avenue, S.W., appeared before the Council and spoke with regard to improving traffic safety; provided local traffic statistics; and offered information on available grants for traffic safety. D. ADJOURNED - 8:04 P.M. 7 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk August 15, 2022 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise that Dr. Brenda Russ has tendered her resignation as a member of the Equity and Empowerment Advisory Board, effective immediately. Sincerely, 1�44 Cecelia F. McCoy, CMC City Clerk i Fw: Inclusive Culture Chair and EEAB Member i Ruth Visuete Perez to: Cecelia Webb 08/01/2022 09:10 AM Ruth Visuete Perez/Employees/City_of_Roanoke Cecelia Webb/Employees/City_of_Roanoke@City_of_Roanoke -----Forwarded by Ruth Visuete Perez/Employees/City_of_Roanoke on 08/01/2022 09:10 AM----- From: Trish White-Boyd/Employees/City_of_Roanoke To: Ruth Visuete Perez/Employees/City_of_Roanoke@City_of_Roanoke Date: 07/29/2022 05:30 PM Subject: Fwd: Inclusive Culture Chair and EEAB Member This is from Dr Russ.Kathy Cohen had to step down per our request because the way our charter is written she is now allowed to serve on two commissions and she decided to remain on the Gun Violence Task Force. I can put something in writing that states that if you need it. Trish White-Boyd Vice-Mayor,City of Roanoke 540-580-4389 On Jul 26,2022, 8:08:52 PM, BRuss(a rcps.info wrote: From: BRussL(l rcps.info To: trish.whiteboyd(a.roanokeva gov Cc: AnLela.O'Brien(cr.RoanokeVa.-ov" Date: Jul 26,2022, 8:08:52 PM Subject: Inclusive Culture Chair and EEAB Member CAUTION: This email originated from outside your organization.Exercise caution when opening attachments or on clicking links from unknown senders. Dear Vice-Mayor Whiteboyd, I hope this email finds you well. I regret to write this email. I am writing to inform you that due my new position as Principal of Round Hill Elementary School, I will no longer be able to fulfill the role of Chair of the Inclusive Culture Subcommittee or board member of the EEAB. I have given a lot of thought to this decision, and I do not take the responsibilities of the EEAB and the Chairperson lightly. With the added responsibilities that come with a new position, I simply do not feel that I could be give it my all the time, attention, and participation this work deserves. I would love to remain as a member of the subcommittee as appropriate or as you wish. I am extremely grateful for the opportunity to serve during these past few months and wish you all the best in the future. RCPS is working diligently to fill my former position as Director of Organizational Diversity and Equity. I believe the person who will take on this role will be a great asset to the EEAB and any of the EEAB subcommittees. Again, I apologize for the late email and this form of communication. If I need to submit a more formal resignation, please do let me know. I am grateful for your leadership in the EEAB. Respectfully, a CITY OF ROANOKE a~ OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING David L. Collins 215 CHURCH AVENUE, SW Laura M. Carini ROANOKE,VIRGINIA 24011-1595 Douglas P. Barber,Jr. Kelsey M. Durkin Timothy R. Spencer TELEPHONE 540-853-2431 Jennifer L. Crook City Attorney FAX 540-853-1221 Assistant City Attorneys EMAIL: cityatty@roanokeva.gov August 15, 2022 The Honorable Mayor and Members Of City Council Roanoke, Virginia Re: Request for Closed Meeting Dear Mayor Lea and Council Members: This is to request that Council convene a closed meeting for the purpose of discussing acquisition of property for public purposes in the Williamson Road area of the City, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body pursuant to Section 2.2-3711.(A)(3), Code of Virginia(1950), as amended. Sincerely yours, T' of . Spencer City Attorney LSC/l CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY David L. Collins 464 MUNICIPAL BUILDING Laura M. Carini 215 CHURCH AVENUE, SW Douglas P.Barber,Jr. ROANOKE,VIRGINIA 24011-1595 Kelsey M.Durkin Timothy R. Spencer TELEPHONE 540-853-2431 Jennifer L. Crook City Attorney FAX 540-853-1221 Assistant City Attorneys EMAIL: cityatty@roanokeva.gov August 15, 2022 The Honorable Mayor and Members Of City Council Roanoke, Virginia Re: Request for Closed Meeting Dear Mayor Lea and Council Members: This is to request that Council convene a closed meeting for the purpose of discussing acquisition of property for public purposes in the Wasena area of the City, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body pursuant to Section 2.2- 371 L(A)(3), Code of Virginia(1950), as amended. Sincerely yours, Ti . Spencer City Attorney LSC/l GLENN FELDMANN HARWELL M.DARBY,JR GLENN FELDMANN DARBY&GOODLATTE Direct Dial(540)224-8006 E-mail hdarby@glennfeldmann.com July 29, 2022 HAND DELIVERED City of Roanoke-City Clerk's Office Attention: Cecelia"Susie" F. McCoy, CMC 215 Church Avenue, S.W., Suite 456 Roanoke, Virginia 24011 Re: Economic Development Authority Annual Report Dear Susie: Please find enclosed the Annual Report for the Economic Development Authority of the City of Roanoke, Virginia("EDA") for the fiscal year ending June 30, 2022. Month minutes were emailed to your office throughout the year. If you need anything else, please let me know. Very truly yours, Harwell M. Darby, Jr. HMDJr:wmj:0042000 Enclosure c: Mr. Braxton Naff(w/encl.) Ms. Victoria McNiff, MPA (w/encl.) 37 Campbell Avenue S.W. I P.O.Box 2887(24001) 1 Roanoke,Virginia 24011 1 MAIN 540 224 8000 1 FAX 540 224 8050 1 www.glennfeldTnann.com Tr Tif MERITAS' LAW FIRMS WOM"DL Annual Report As of June 30, 2022 The Economic Development Authority of the City of Roanoke, Virginia To: The Members of Council of the City of Roanoke, Virginia Name and Organization: The Economic Development Authority of the City of Roanoke, Virginia was organized pursuant to ordinance adopted by the City Council October 21, 1968. It has been in continuous operation and has assisted the City's economic development efforts in meeting to approve of small issue manufacturing and 501(c)(3) industrial development revenue bond financings. Membership: There are seven(7)members of the EDA which are appointed by Council for four(4)year terms. For the years of this report, officers and terms of the directors were and are as follows: Name Office Expiration of Term Duke Baldridge Vice Chair October 20, 2025 Xavier Duckett October 20, 2022 Matthew Fink October 20, 2022 011ie Howie Appointed 10/21/21 October 20, 2025 Braxton Naff Chair October 20, 2023 Bill Poe Secretary/Treasurer October 20, 2024 Stephanie S. Wyatt-Jones October 20, 2023 Vickie Holt Bibee October 20, 2021 Staffing: The EDA uses the City of Roanoke Economic Development Department's staff and works in close conjunction with the Director of Economic Development. The EDA meets the third Wednesday of every month. The meetings are held at 8:00 a.m. at the City of Roanoke, Department of Economic Development, 117 Church Avenue, Roanoke, Virginia. During the fiscal year ended June 30, 2022, the EDA held eight (8) meetings; its average attendance was 5.4, the attendance of the various members was as follows: _. July _ September _. _ January May Directors No Meeting 8/18/2021 NO Meeting 10/20/2021 11/17/2021 12/15/2021 ;No Meeting,. 2/16/2022 3/23/2022 4/20/2022 NO Meeting 6/15/2022 Duke Baldridge Absent _ Present Present Present Present Present. Present __. Present Vickie H.Bibee Absent Absent 'xavier Duckett Present Absent Present Present Absent Absent Present Absent '.011ie Howie Absent Present Absent Present Present _ Present Matthew Fink Present _ Present Present Absent Present Present Absent _ Present 'Braxton Naff Present _. Present Present Present Present Present Present _ Present Bill Poe Present _. Present Present Present Present Present Absent Present Stephanie Wyatt Jones _. Present _. Absent Present ,.Present Present. AbsentPresent „ Present 6 Attendance 5... 5 _6 _. 6 _. The EDA's Activities during the Fiscal Year ended June 30, 2022: JULY—2021 —No Meeting AUGUST - 2021 • Approved a facade grant application from Mr.Donald Peterson,representing Metropolitan Properties, LLC, in the amount of$5,433.32 for property located at 12 Campbell Avenue, S.E. • Approved an increase of the maximum loan amount to $5,000 for the EDA's COVID-19 Relief Loan Fund. SEPTEMBER—2021 —No Meeting OCTOBER- 2021 • Made an Economic Development Tour of the Carilion Simulation Lab and the Liberty Trust Building. • Voted to contribute $75,000 in support of a Go Virginia application for the former IBM building on Jefferson Street. NOVEMBER- 2021 • Voted to contribute up to $50,000 to match the City's $50,000 toward the cost of developing a strategic plan for economic development. • Approved a Memorandum of Understanding for the ARPA Grant Program. DECEMBER- 2021 • Approved a six (6) month first fagade grant extension for Mr. Donald Peterson, representing Metropolitan Properties,LLC, for property located at 121 Campbell Avenue. 2 JANUARY - 2022 —No Meeting FEBRUARY - 2022 • Established, in February 2021, a Revolving Loan Fund(the"Fund")to loan up to $25,000 to borrowers who (i) have a valid Roanoke City Business License with a Roanoke City address, (ii) have a full-time business presence at a Roanoke City address, (iii) are current on all fees, permits and taxes, and (iv) have successfully completed a certified business development program in the Roanoke areas such as the Roanoke Regional Small Business Development Center: Gauntlet Business Program & Competition, or the Regional Acceleration and Mentorship Program (RAMP). The Fund is administered by Freedom First Federal Credit Union. In order to attract applicants, in February 2022, voted to amend the maximum loan to $50,000 and to use Freedom First Federal Credit Union's standard underwriting criteria for commercial loans when a business has not been in operation for two (2)years. No applications have been fully completed and no loans have yet been made. MARCH - 2022 • Authorized Chair to invest up to $3MM of money being held by the EDA for Campbell Court Project as advised by John Lewis of The Lewis Group Truist Investment Services, Inc. • Approved a six(6)month fagade grant extension for Mr. David Daniel Jones,representing Franklin Road, LLC, for property located at 117 Franklin Road provided a formal letter is presented to the Roanoke City Manager and Roanoke City Manager approves extension. • Adopted a resolution authorizing the EDA to enter into an Agreement and Funding Commitment with The Roanoke-Blacksburg Innovation Network d/b/a Valleys Innovation Council (VIC) in the former Gill Memorial Hospital Building APRIL - 2022 • Authorized Chair and Vice Chair to approve and submit an application for pass-through funds for the Pinnacle Building lodging project. • Approved a fagade grant application from Mr. Gordon L. Cox, representing Euro Specialty, in the amount of$1,586.65 for property located at 3346 Shenandoah Avenue. MAY—2022 - No Meeting 3 JUNE - 2022 • Approved a facade grant application from Mr. John Higginbotham, representing Nicholas HL, LLC, in the amount of$8,833.00 for property located at 2922 Nicholas Avenue. • Held a retreat and planning meeting to establish goals for the EDA for the next fiscal year. As goals the EDA cited: 1. Identifying commercial properties to invest in and redevelop. 2. Exploring, expanding and redeveloping sites in RCIT. 3. Building stronger relationships with developers by hosting developer round tables and engaging City tours. 4. Creating a comprehensive annual report to present to City Council. 5. Creating an annual budget. 6. Developing a marketing plan to market the Freedom First Revolving Loan Fund. 7. Hosting an October Board Retreat and extending meetings into work sessions quarterly as needed to focus on economic development efforts and projects. The EDA looks forward to continuing its close partnership in economic development with the City of Roanoke and stands ready to work as a full economic development partner with other members of the City's team. Respectfully submitted, Date: 1 axton . Na4Chair 4 CITY OF ROANOKE v4 DEPARTMENT OF FINANCE 215 Church Avenue, SW, Suite 465 Roanoke,VA 24011-1220 Telephone: (540)853-2821 Fax: (540)853-6142 August 1 S, 2022 Honorable Mayor Lea and Members of City Council Roanoke, VA Dear Mayor Lea and Members of City Council: Attached for your review is a summary of the Roanoke Pension Plan Board of Trustees' activities for the time periods of duly 1 , 2020 through .June 30, 2021 , and duly 1 , 2021 through .June 30, 2022. The written minutes of each Board of Trustees meeting are located in the City of Roanoke Retirement Office. On behalf of the appointed members of the Board of Trustees, we would like to thank City Council for the opportunity to be of service to our City. Sincerely, GD regotryleIdmann Chairman Attachment c: Cecelia F. McCoy, City Clerk Board of Trustees, City of Roanoke Pension Plan Annual Report City of Roanoke Pension Plan Board of Trustees Fiscal Year Ended June 30, 2021 The Pension Plan Board of Trustees established pursuant to City Code Chapter 22.3,as amended, serves as the trustee and administrator of the defined benefit pension plan sponsored by the City. The City is currently under contract with AndCo Consulting, a defined benefit consultant, who provides consultative investment and administrative guidance to the Board. Mr. Jeff Kuchta represents AndCo. AndCo Consulting is an acknowledged fiduciary. The City is currently under contract with SageView Consulting Group, a defined benefit actuary, who provides consultative technical and administrative guidance to the Board. Mr. William M. Dowd, FCA, EA, MAAA, leads the actuarial team supporting the City. SageView is an acknowledged fiduciary. The City is currently under contract with CAPTRUST Financial Advisors, a defined contribution consultant, who provides consultative investment and administrative guidance to the Board. Ms. Beryl Ball, Vice President and Financial Advisor, represents CAPTRUST. CAPTRUST is an acknowledged fiduciary. The following meetings were held for the fiscal year ending June 30, 2021 : 1 . July 8, 2020 2. October 14, 2020 3. January 13, 2021 4. April 14, 2021 Representation Committee Member Meetings Attended 4 3 2 1 Ex-officio,City Manager Robert Cowell V Member at Large Greg Feldmann V V V V Retired Employees Carolyn Glover V V V V Member at Large Charles Hunter d V d Participating Employers David Jeavons V V d Ex-officio, Mayor Sherman Lea Ex-officio, Director of Finance Amelia Merchant V V d d Active Employee Marc Nelson V V V Public Safety Clarence Turpin v July 8, 2020 Meeting The March 31, 2020 quarterly investment update was presented and reported upon by the Chairman. The Board also received an update on investment performance through May 31, 2020. The Board reviewed and approved recommended changes to the Statement of Investment Policy. The Board approved a recommended policy allowing Trustees' remote participation by electronic means where a quorum is physically present at a specified meeting location and allowing meetings to be held by electronic means upon the declaration of an emergency by the Governor of the Commonwealth of Virginia. Annual Report - City of Roanoke Pension Plan Page 2 October 14, 2020 Meeting The results of the June 30, 2020 actuarial valuation and a forecast for 2021 through 2035 were presented by William Dowd and William Reid of SageView, the plan's actuaries. The June 30, 2020 quarterly investment update was presented. The Board also received an update on investment performance through August 31 , 2020. The Board considered and approved the termination and replacement of two investment managers. January 13, 2021 Meeting The September 30, 2020 quarterly investment updates were presented and reported upon by the Chairman. The Board also received an update on investment performance through November 30, 2020. The Board received copies of the FY2020 Pension Plan Comprehensive Annual Financial Report and the FY2020 Pension Plan Popular Annual Financial Report. The Board was also provided information on accessing these reports electronically through the City's website, which is publically accessible. Three applications for non-occupational disability retirement were presented for the Board's consideration. The Board voted to deny one application, requested an independent medical evaluation of one applicant and deferred action on the third application in anticipation of receipt of additional medical records within the permitted time frame. April 14, 2021 Meeting The December 31 , 2020 quarterly investment updates were presented and reported upon by the Chairman. The Board also received an update on investment performance through February 28, 2021 . The Board was updated on the status of the two pending non-occupational disability applications and the filing of an appeal of the application denied at the January meeting. The Board approved the consent to a change in ownership of an investment manager and the renewal of contracts for investment consulting and actuarial consulting services. Pension Plan retirement applications were presented at each Board meeting and approved as follows: Meeting Date ERS ESRS Total Death with Spousal Option July 8, 2020* 3 54 57 4 October 14, 2020 0 21 21 3 January 13, 2021 1 21 22 1 April 14, 2021 0 22 22 1 Total 4 118 122 15 `Applications presented include those from the April 8, 2020 meeting cancelled due to the COVID- 1 9 pandemic. The minutes of each meeting of the Pension Plan (Defined Benefit) Board of Trustees have been filed with the Director of Finance upon approval. All Board minutes and related reports are available upon request. Annual Report City of Roanoke Pension Plan Board of Trustees Fiscal Year Ended June 30, 2022 The Pension Plan Board of Trustees established pursuant to City Code Chapter 22.3, as amended, serves as the trustee and administrator of the defined benefit pension plan sponsored by the City. The City is currently under contract with AndCo Consulting, a defined benefit consultant, who provides consultative investment and administrative guidance to the Board. Mr. Jeff Kuchta represents AnclCo. AndCo Consulting is an acknowledged fiduciary. The City is currently under contract with SageView Consulting Group, a defined benefit actuary, who provides consultative technical and administrative guidance to the Board. Mr. William M. Dowd, FCA, EA, MAAA, leads the actuarial team supporting the City. SageView is an acknowledged fiduciary. The City is currently under contract with CAPTRUST Financial Advisors, a defined contribution consultant, who provides consultative investment and administrative guidance to the Board. Ms. Beryl Ball, Vice President and Financial Advisor, represents CAPTRUST. CAPTRUST is an acknowledged fiduciary. The following meetings were held for the fiscal year ending June 30, 2022: 1 . July 14, 2021 2. October 13, 2021 3. January 12, 2022 4. April 13, 2022 5. June 1 , 2022 Representation Committee Member Meetings Attended 5 4 3 2 1 Ex-officio,City Manager Robert Cowell V d Ij d U Member at Large Greg Feldmann Ii V Retired Employees Carolyn Glover d V Member at Large Charles Hunter V V V V V Participating Employers David Jeavons V V V V Ex-officio, Mayor Sherman Lea Ex-officio, Director of Finance Amelia Merchant V V V d Active Employee Marc Nelson d d V J Public Safety Clarence Turpin V V July 14, 2021 Meeting The March 31 , 2021 quarterly investment update was presented and reported upon. The Board also received an update on investment performance through May 31 , 2021 . The Board approved consent to a change in ownership of a previously approved investment manager. The Board received additional information related to the appeal of a previously denied application for non-occupational disability and voted to defer action to the next meeting. Two applications for non- occupational disability retirement and one application for occupational disability retirement were presented for the Board's consideration. The Board voted to deny one application and approved one application for non-occupational disability retirement. The Board deferred action to the next meeting on the occupational disability application to allow for receipt and review of additional medical records by the Board's Medical Examiner. Annual Report - City of Roanoke Pension Plan Page 2 October 13, 2021 Meeting The results of the June 30, 2021 actuarial valuation and a forecast for 2022 through 2036 were presented by William Dowd and William Reid of SageView, the plan's actuaries. The June 30, 2021 quarterly investment update was presented. The Board also received an update on investment performance through August 31 , 2021 . The Board heard an appeal of a previously denied application for non-occupational disability retirement, which was deferred from the July 14 meeting, and voted to uphold the original denial. The Board also considered an application for occupational disability retirement deferred from the July 14 meeting and approved the application. Recommended revisions to the Board's previously approved policy for application for disability retirement benefits were discussed and approved. January 12, 2022 Meeting The September 30, 2021 quarterly investment update was presented and reported upon. The Board also received an update on investment performance through November 30, 2021 . The Board was informed the FY2021 Pension Plan Annual Comprehensive Financial Report and the FY2021 Pension Plan Popular Annual Financial Report have been finalized. The Board was also provided information on accessing these reports electronically through the City's website. The reports were to be posted upon receipt of the professionally printed copies and are also publically accessible. The Board considered the request of a former plan member to grant service associated with the member's prior employment. The Board voted to uphold the previous determination by a prior Director of Finance, which was supported by a prior Director of Human Resources and a prior City Attorney, that the member's service was appropriately classified as part-time, temporary in nature and not eligible for service credit in the pension plan. April 13, 2022 Meeting The December 31, 2021 quarterly investment update was presented and reported upon by the Chairman. The Board also received an update on investment performance through February 28, 2022. Recommended changes to the Statement of Investment Policy were presented and approved by the Board. The Board was informed of the renewal of the contract for investment consulting services, authorized in the previously approved contract. The Board was also informed that a RFP for actuarial services had been issued as all available renewal terms included in the contract with SageView Consulting had been exercised. June 1, 2022 Meeting The Board assembled for an additional meeting to consider investment related matters deemed to be time-sensitive. The Board was updated on personnel and strategy changes made by an investment manager impacting an investment fund currently held in the plan's investment portfolio. The Board concurred with the Pension Investment Committee's (PIC) recommendation and approved the termination of the manager and liquidation of the investment in the impacted fund. The Board was also informed of the review of potential replacement managers and approved the PIC's recommendation of the chosen manager and investment fund. Annual Report - City of Roanoke Pension Plan Page 3 The Board was updated on sanctions placed against one of the plan's investment managers related to illegal activity which occurred in one of the manager's funds. While the pension plan was not invested in the fund associated with the illegal activity, the Board approved the PIC's recommended termination of the manager and liquidation of the fund. The Board reviewed recommended changes to the Statement of Investment Policy, necessitated by the approved manager termination and fund liquidation, and approved the Policy as recommended. Pension Plan retirement applications were presented at each Board meeting and approved as follows: Meeting Date ERS ESRS Total Death with Spousal Option July 14, 2021 0 17 17 6 October 13, 2021 0 21 21 5 January 12, 2022 1 16 17 0 April 14, 2021 1 23 24 4 Total 2 77 79 15 The minutes of each meeting of the Pension Plan (Defined Benefit) Board of Trustees have been filed with the Director of Finance upon approval. All Board minutes and related reports are available upon request. Annual Report of the Finance Board For Fiscal Year ending June 30, 2021 The Finance Board, created by ordinance No. 38117-060208, adopted June 2, 2008, serves as trustee of funds designated by the City to be held, accumulated and invested by the Board for the purposes of funding Other Post-Employment Benefits (OPEB). The following meetings were held for the fiscal year ending June 30, 2021 : 1 . September 14, 2020 2. January 22, 2021 3. March 10, 2021 4. June 14, 2021 committee Member Meetings Attended 4 3 2 1 Laura Carini (Appointed January 4,2021) V V V Amelia Merchant V d V V Evelyn Powers V V V September 14, 2020 Meeting The VML/VACo June 30, 2020 Quarterly and Year-end Report for the Pooled Trust Fund was reviewed with commentary on the fiscal year's return of 3.02%, as well as annualized returns of 5.69% and 5.90% for the 3 and 10 year periods ended June 30, respectively. The Board was informed of the pending completion of the annual actuarial valuations for the OPEB and LODA plan expected for the later part of the month. January 22, 2021 Meeting The VML/VACo September 30, 2020 Quarterly Report for the Pooled Trust Fund was reviewed along with monthly reports through November 2020. The trust had a 5.78% return through the quarter ended September 30, 2020. The Board was provided an executive summary of the actuarial valuation results as of June 30, 2020. The Board certified the results and approved funding based on the actuarial determined contribution amounts. Funding of the actuarial determined contribution amounts was approved for payment in May 2021 . March 10, 2021 Meeting The VML/VACo December 31 , 2020 Quarterly Report for the Pooled Trust Fund was reviewed along with monthly reports through January 2021 . The trust had a return of 11 .9% for the quarter ended December 31 , 2020 and a return of 14.38% for the twelve months ended December 31 , 2020. June 14, 2021 Meeting Pooled Trust and monthly as April 30, The VMLreviewed e ie ed with commentary on the quarterlyreturnd re urn of 4 37% asof March 31, 2021 and a 2021 wereere return of approximately 3.0%for the month of April 2021 . The minutes of each meeting of the Finance Board have been filed with the Director of Finance upon approval. All Board minutes and related reports are available upon request. Annual Report of the Finance Board For Fiscal Year ending June 30, 2022 The Finance Board, created by ordinance No. 38117-060208, adopted June 2, 2008, serves as trustee of funds designated by the City to be held, accumulated and invested by the Board for the purposes of funding Other Post-Employment Benefits (OPEB). The following meetings were held for the fiscal year ending June 30, 2022: 1 . September 27, 2021 2. December 21 , 2021 3. March 14, 2022 4. June 17, 2022 Committee Member Meetings Attended 4 3 2 1 Laura Carini d V Amelia Merchant V V d V Evelyn Powers September 27, 2021 Meeting the ooled Fund The VML/rACo on the 30,quarterl21 , Qrtery and Year-eneport y retuurn of 4172%, and an annual return rof 30.08%or the tf scat year sended Jun 30 reviewed with commentary q The Board was informed of the work being performed for the annual actuarial valuations for the OPEB and LODA plans as well as the external audit for the fiscal year ended June 30, 2021 . December 21, 2021 Meeting The VML/VACo September 30, 2021 , Quarterly Report for the Pooled Trust Fund was reviewed with commentary on the quarter return of -.02%. The Board was provided an executive summary of the actuarial valuation results as of)une 30, 2021 . The Board certified the results and acknowledged the $-0- funding required for the fiscal year ended June 30, 2022, based on the actuarial determined contribution amounts. The Board was informed of Ms. Carini's appointment to the VML/VACo Finance Board where she will represent Roanoke as well as the southwestern part of the state. March 14, 2022 Meeting The VML/VACo December 31 , 2021 , Quarterly Report for the Pooled Trust Fund was reviewed with commentary on the quarter return of 4.28% and annual return of 14.78% as of December 31 , 2021 . The Board was provided an update on the status of the five-year actuarial experience analysis with results to be presented in the near future. June 17, 2022 Meeting The VML/VACo March 31 , 2022 Quarterly Report for the Pooled Trust Fund and monthly report as of April 30, 2022 were reviewed with commentary on the return for the fiscal year to date return of-3.86%through April 30. The Board was updated on the results of the five-year actuarial experience study. The results of the experience study necessitated modifications to certain actuarial assumptions that, had the revised assumptions been in OPEB Trust Annual Report of the Finance Board Page 2 place as of the previous valuation, would have resulted in an actuarial determined contribution of $251,000 for the OPEB plan for the fiscal year ended June 30, 2022. The Board formally affirmed their consent to the contribution based on information supplied in May 2022 to facilitate the timely contribution to the trust. The minutes of each meeting of the Finance Board have been filed with the Director of Finance upon approval. All Board minutes and related reports are available upon request. og CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue,SW, Suite 465 - Roanoke,VA 24011-1220 Telephone: (540)853-2821 C � Fax: (540)853-6142 August 15, 2022 Honorable Mayor Lea and Members of City Council Roanoke, VA Dear Mayor Lea and Members of City Council: Attached for your review is a summary of the Roanoke Pension Plan Defined Contribution Board activities for the time periods of The wwritten20 through minutes June e 30, 2021 and July 1 , 2021 through June 30, ach Defined Contribution Board meeting are located in the City of Roanoke Retirement Office. On behalf of the appointed members of the Defined Contribution Board, we would like to thank City Council for the opportunity to be of service to our City. Sincerely, W. Brent Robertson Director of Finance Attachment c: Cecelia F. McCoy, City Clerk Defined Contribution Board Trustees Annual Report City of Roanoke Pension Plan Defined Contribution Board Fiscal Year Ended June 30, 2021 The Pension Plan Defined Contribution Board established pursuant to City Code Chapter 22.3, as amended, serves as the trustee and administrator of the defined contribution plan component of the Hybrid Program sponsored by the City. In addition, the Board serves as trustee and administrator of the City's internal Revenue Code Section 457 Deferred Compensation Plan and, by authority delegated by the City of Roanoke Pension Plan Board of Trustees, the City's Internal Revenue Code Section 401(h) Retirement Health Savings Account. The City is currently under contract with CAPTRUST Financial Advisors, a defined contribution consultant, who provides consultative investment and administrative guidance to the Board. Ms. Beryl Ball represents CAPTRUST. CAPTRUST is an acknowledged fiduciary. The City is currently under contract with Mission Square Retirement, formerly ICMA Retirement Corporation (ICMA-RC), who serves as the administrative record-keeper and the investment provider for the defined contribution plan, the Internal Revenue Code Section 457 Deferred Compensation Plan, and the Internal Revenue Code 401(h) Retirement Health Savings Account, included as a component of the Pension Plan, and Hybrid 401(a) plans. The following meetings were held for the fiscal year ending June 30, 2021 : 1 . August 1 1 , 2020 2. November 10, 2020 3. February 9, 2021 4. May 1 1 , 2021 Representation Committee Member Meetin s Attended 4 3 2 1 Deputy City Manager Designee R. B. Lawhorn* Ex-officio, Director of Finance Amelia Merchant V V V Ex-officio, Deputy City Manager-Operations Sherman Stovall V V V V Deputy City Manager Designee Andrea Trent V V V V Ex-officio, Director of Human Resources An elia Vernon V V V Deputy City Manager Designee Paul Workman ** V V V *Mr. Lawhorn retired September 1, 2020 "" Mr.Workman was appointed to fill Mr. Lawhorn's remaining term. August 11, 2020 Meeting The Board was provided an investment update for the quarter ended June 30, 2020, as well as an overview and scoring matrix of the investment funds approved for the 457 and 401(h) plans. Information was provided on the total market value of assets held in each plan. Two investment funds were identified as "marked for review" and all other funds were considered to be in "good standing". Following review and consideration, the Board concurred with the advisor's recommendation and chose to make no changes. The Board approved a policy allowing Trustee participation by electronic means with a quorum present at a physical location and providing for meetings to be held via electronic means when the Governor of the Commonwealth of Virginia has declared a state of emergency. The Board was updated on transaction activity approved under the Coronavirus Aid, Relief and Economic Security (CARES) Act, as well as plans for the introduction of the Participant Advice Service to coincide with open enrollment for benefits. Annual Report - City of Roanoke Pension Plan Defined Contribution Board Page 2 November 10, 2020 Meeting The Board was provided a quarterly investment update. This update included a review of the overall market conditions and performance for the quarter ended September 30, 2020, as well as an overview and scoring matrix of the investment funds approved for the 457 and 401(h) plans. Ms. Ball updated the Board on the total value of assets held in each of the Plans. Three investment funds were scored as "marked for review" with all remaining funds considered to be in "good standing". Following review and consideration, the Board concurred with the advisor's recommendation and chose to make no changes. The Board was updated on the results of the participant advice program rollout. The Board reviewed provisions of the SECURE Act pertaining to the 457 Plan and was updated on activity under the provisions of the CARES Act. February 9, 2021 Meeting Ms. Ball presented an overview of the markets and performance for the quarter ended December 31 , 2020. The Board was updated on the total value of assets held in each of the Plans. Ms. Ball provided an overview and scoring matrix of the investment funds approved for the 457 and 401(h) plans. Three investment funds were scored as "marked for review" with all remaining funds considered to be in "good standing". The Board considered the overall investment menu score which remains "in good standing" and the advisor's recommendation and no changes were made to the investment menu. The Board continued the review and discussion of provisions of the SECURE Act related to the 457 Plan and chose to defer adoption of the provisions pending research of internal demographic information. The Board received a final update on activity related to CARES Act provisions which expired as of December 31 , 2020. May 11, 2021 Meeting Ms. Ball reviewed overall market performance for the quarter ended March 31 , 2021 . The Board was updated on the total value of assets held in each of the Plans. Ms. Ball provided an overview and scoring matrix of the investment funds approved for the 457 and 401(h) plans. Three funds were scored as "marked for review". All other funds were considered to be in "good standing". In consideration of the plan's overall score being in "good standing" and the advisor's recommendation, the Board approved the replacement of one of the funds marked for review. The Board was updated on the results of the participant advice program as well as provisions of the SECURE Act impacting the plans. The election for the Qualified Birth and Adoption withdrawals is in process following the Board's approval of the provision. On a motions duly made the Board elected Andrea Trent to serve as Chair and Paul Workman to serve as Vice-Chair. Ms. Ball and the Board expressed their appreciation to Mr. Stovall for his service and congratulated him on his upcoming retirement. The minutes of each meeting of the Pension Plan Defined Contribution Board have been filed with the Director of Finance upon approval. All Board minutes and related reports are available upon request. a CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, SW, Suite 465 Roanoke,VA 24011-1220 Telephone: (540)853-2821 Fax: (540)853-6142 August 15, 2022 Honorable Mayor Lea and Members of City Council Roanoke, VA Dear Mayor Lea and Members of City Council: Attached for your review is a summary of the Roanoke Finance Board activities for the time periods of July 1 , 2020 through June 30, 2021 and July 1 , 2021 through June 30, 2022. The written minutes of each Defined Contribution Board meeting are located in the City of Roanoke Retirement Office. On behalf of the appointed members of the Finance Board, we would like to thank City Council for the opportunity to be of service to our City. Sincerely, W. Brent Robertson Director of Finance Attachment c: Cecelia F. McCoy, City Clerk Finance Board Members Annual Report City of Roanoke Pension Plan Defined Contribution Board Fiscal Year Ended June 30, 2022 The Pension Plan Defined Contribution Board established pursuant to City Code Chapter 22.3, as amended, serves as the trustee and administrator of the defined contribution plan component of the Hybrid Program sponsored by the City. In addition, the Board serves as trustee and administrator of the City's internal Revenue Code Section 457 Deferred Compensation Plan and, by authority delegated by the City of Roanoke Pension Plan Board of Trustees, the City's Internal Revenue Code Section 401(h) Retirement Health Savings Account. The City is currently under contract with CAPTRUST Financial Advisors, a defined contribution consultant, who provides consultative investment and administrative guidance to the Board. Ms. Beryl Ball represents CAPTRUST. CAPTRUST is an acknowledged fiduciary. The City is currently under contract with Mission Square Retirement, formerly ICMA Retirement Corporation (ICMA-RC), who serves as the administrative record-keeper and the investment provider for the defined contribution plan, the Internal Revenue Code Section 457 Deferred Compensation Plan, and the Internal Revenue Code 401(h) Retirement Health Savings Account, included as a component of the Pension Plan, and Hybrid 401(a) plans. The following meetings were held for the fiscal year ending June 30, 2022: 1 . August 10, 2021 2. November 9, 2021 3. February 8, 2022 4. May 17, 2022 Representation Committee Member Meetin s Attended 4 3 2 1 Ex-officio, Deputy City Manager-Operations Clarence G. Grier d V d Ex-officio, Director of Finance Amelia Merchant d V V Deputy City Manager Designee Andrea Trent d V V Ex-officio, Director of Human Resources An elia Vernon V V V d Deputy City Manager Designee Paul Workman d V V V August 10, 2021 Meeting The Board was provided an investment update for the quarter ended June 30, 2021 , as well as an overview and scoring matrix of the investment funds approved for the 457, 401(a) and 401(h) plans. Information was provided on the total market value of assets held in each plan. Two investment funds were identified as "marked for review" and all other funds were considered to be in "good standing". One fund "marked for review" was replaced in July per the the Board's approval at the previous quarterly meeting. Following review and consideration, the Board concurred with the advisor's recommendation and chose to make no changes to the remaining fund identified as "marked for review". The Board considered an optional provision available for the 457 plan to allow in-service distributions and following discussion, did not adopt the optional provision, deciding to retain the current distribution availability. Annual Report - City of Roanoke Pension Plan Defined Contribution Board Page 2 November 9, 2021 Meeting The Board was provided a quarterly investment update. This update included a review of the overall market conditions and performance for the quarter ended September 30, 2021 , as well as an overview and scoring matrix of the investment funds approved for the 457, 401(a) and 401(h) plans. Ms. Ball updated the Board on the total value of assets held in each of the Plans. Two investment funds were scored as "marked for review" with all remaining funds considered to be in "good standing". Following review and consideration of alternative funds, the Board concurred with the advisor's recommendation and chose to make no changes. The Board was updated on utilization of the participant advice program. February 8, 2022 Meeting Ms. Ball presented an overview of the markets and performance for the quarter ended December 31 , 2021 . The Board was updated on the total value of assets held in each of the Plans. Ms. Ball provided an overview and scoring matrix of the investment funds approved for the 457, 401(a) and 401(h) plans. Three investment funds were scored as "marked for review" with all remaining funds considered to be in "good standing". The Board considered the overall investment menu score which remains "in good standing" and the advisor's recommendation and no changes were made to the investment menu. The Board was updated on utilization of the participant advice program. The Board discussed a recordkeeper search and voted to proceed with the search in 2022. May 1 7, 2022 Meeting Ms. Ball reviewed overall market performance for the quarter ended March 31 , 2022. The Board was updated on the total value of assets held in each of the Plans. Ms. Ball provided an overview and scoring matrix of the investment funds approved for the 457, 401(a) and 401(h) plans. Two funds were scored as "marked for review". All other funds were considered to be in "good standing". In consideration of the plan's overall score being in "good standing" and the advisor's recommendation, the Board approved the replacement of one of the funds marked for review. The Board was updated on the utilization of the participant advice program. The Board was updated on the status of the recordkeeper search. The minutes of each meeting of the Pension Plan Defined Contribution Board have been filed with the Director of Finance upon approval. All Board minutes and related reports are available upon request. CITY OF ROANOKE OFFICE OF THE CITY CLERK n- - 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk August 16, 2022 Nicole Ashby Business Coordinator Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Melanie Crovo has qualified as a member of the Parks and Recreation Advisory Board for a three-year term of office commencing April 1, 2020 and ending March 31, 2023. Sincerely, -lit t.Q-CICS � • ���� Cecelia F. McCoy, CMC (1 City Clerk Oath or Affirmation of Office Y Commonwealth of Virginia, City of Roanoke, to-wit: I, Melanie Crovo, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that F will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board for a three-year term of office, commencing April 1, 2020 and ending March 31, 2023, according to the best of my ability. (So help me God.) MELAITIE CROVO The foregoing oath of office was taken, sworn to, and subscribed before me by Melanie Crovo this P day of ±-- 2022. Brenda S. Hamilton, Clerk of the Circuit Court PYA'1 Clerk oma' CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 ' Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CNIC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk August 16, 2022 William Brent Robertson Director of Finance Roanoke, Virginia Dear Mr. Robertson: This is to advise you that Marc Nelson has qualified as a member of the City of Roanoke Pension Plan, Board of Trustees for a two-year term of office commencing July 1, 2022 and ending June 30, 2024. Sincerely, Cecelia F. McCoy, CMC City Clerk r Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Marc Nelson, do solemnly swear(or affirm)that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Trustees, City of Roanoke Pension Plan for a two-year term of office, commencing July 1, 2022 and ending June 30, 2024, according to the best of my ability. (So help me God.) MARC NELSON The foregoing oath of office was taken, sworn to, and subscribed before me by Marc Nelson this day of 2022. Brenda S. Hamilton, Clerk of the Circuit Court .V � _ , Clerk oma` CITY OF ROANOICE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk August 16, 2022 Christy Straight Director of Environmental Resources New River Valley Regional Commission 6580 Valley Center Drive, Suite 124 Radford, Virginia 24141 Dear Ms. Straight: This is to advise you that Marc Nelson has qualified as a member of the Virginia's First Regional Industrial Facilities Authority for a four-year term of office commencing July 1, 2022 and ending June 30, 2026. Sincerely, Cecelia F. McCoy, CMC City Clerk 3 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Marc Nelson, do solemnly swear(or affirm)that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Virginia's First Regional Industrial Facilities Authority for a four-year term of office, commencing July 1, 2022 and ending June 30, 2026, according to the best of my ability. (So help me God.) U��l G•^ L MARC NELSON The foregoing oath of office was taken, sworn to, and subscribed before me by Marc Nelson this 9 day of 4g1 2022. Brenda S. Hamilton, Clerk of the Circuit Court B � , Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of August 2022. M-f No. 42419-081522. AN ORDINANCE to de-appropriate funding from the Virginia Department of Transportation (VDOT), amending and reordaining certain sections of the 2022-2023 Capital Projects Funds Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 Capital Projects Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Capital Projects Fund Appropriations Approp from State Grant Funds 08-530-9440-9007 $ (10,013) Revenues VDOT-Orange Ave & King St Intersection 08-530-9440-9440 $ (10,013) Improvements Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 15, 2022 Subject: De-appropriate Virginia Department of Transportation Local Revenue Sharing Funds for the King Street Improvements. Background: In September 2016, the Virginia Department of Transportation (VDOT) awarded the City a Local Revenue Sharing grant in the amount of $1 ,250,000 for the construction of a turning lane and pedestrian improvements along the of 3400 block of King Street near the intersection of Orange Avenue. The City Engineering Division completed the project in September 2018. Considerations: Expenses for the project included $1 ,238,250 of construction & engineering fees and $1 ,737 of VDOT administration fees for a total of $1 ,239,987. As such there is a surplus of $10,013 of VDOT Local Revenue Sharing funds. In accordance with VDOT procedures the surplus funds allocated to a project, which has been completed, shall be returned to VDOT Local Revenue balance entry account. Recommended Action: Authorize the Director of Finance to de-appropriate $10,013 of state funds in expenditure account, 08-530-9440-9007, Orange Avenue and King Street Intersection Improvements, and reduce the revenue estimate by the same amount. Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Clarence Grier, Deputy City Manager Amelia C. Merchant, Director of Finance Ian Shaw, P.E., Acting Director of Public Works Luke Pugh, P.E., City Engineer I IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of August 2022. No. 42420-081522. A RESOLUTION authorizing the City Manager's issuance and execution of additional change orders to the City's contract with Norfolk Southern, for additional construction support services for the Roanoke River Greenway "Bridge the Gap" Project; and authorizing the City Manager or his designee to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such contract, as amended. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or his designee is hereby authorized, for and on behalf of the City, to issue and execute additional change orders as may be necessary to the City's contract with Norfolk Southern, in an amount not to exceed an additional $148,188, (Change Order 2) for additional construction support services for the Roanoke River Greenway "Bridge the Gap" Project, all as more fully set forth in the City Council Agenda Report dated August 15, 2022. 2. The form of such Change Orders and any additional change orders shall be approved by the City Attorney. 3. The Change Orders and such additional amendments, shall provide authorization for additions to the work, with an increase in the amount of the Contract, and provide that the total amount of the Contract will not exceed $2,228,820, all as set forth in the above-mentioned City Council Agenda Report. 4. The City Manager or his designee is further authorized to take such actions and execute such documents as may be necessary to provide for the implementation, administration, 1 and enforcement of the Contract, as amended by the Change Orders and any such additional amendments. Such documents shall be approved as to form by the City Attorney. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 15, 2022 Subject: Roanoke River Greenway "Bridge the Gap" Construction Project - Norfolk Southern Agreement Background: In February 28, 2020, the City entered into an agreement with Norfolk Southern (NS) to provide construction support services for portions of the Roanoke River Greenway "Bridge the Gap" project that transverses NS property. Locations included railroad crossings R-3.51 & V246.50 and the NS Material Yard. Support services included NS engineering plan review, modification of a NS railroad bridge (BR0017053) to allow for greenway canopy construction, and NS flagging operations. The agreement itemized $1 ,673,501 worth of proposed NS services to complete the Bridge the Gap portion of the greenway on NS property. Considerations: On March 29, 2021 , the City executed Change Order No. 1 ($407,131 ) with NS to account for differing subsurface conditions during shaft installation for the NS railroad bridge modification. In order to satisfy the subsurface bearing capacity, the length and number of shafts were increased. Additional services, including NS plan review and NS flagging operations ($148,188), are needed to complete the greenway project. This will represent change order No. 2. As of August 2022, the greenway construction project is nearly 50% complete with an anticipated opening date of April 2023. The completion of this construction phase will provide a continuous greenway along the Roanoke River within the City of Roanoke boundaries. Total Change Orders are not to exceed $555,319. Total Contract Value, with all Change Orders included, is not to exceed $2,228,820. Funding is available in the project account 08-620-9254, Roanoke River Greenway - NS Material Yard to Bridge Street. This project is being funded as part of the Virginia Department of Transportation Local Revenue Sharing 50/50 Program. Recommended Action: Authorize the City Manager to execute additional change orders as mentioned above, approved as to form by the City Attorney, to the City's contract with Norfolk Southern in an amount not to exceed $148,186 (change order No. 2) for additional construction services. Authorize the City Manager to take such actions and to execute such documents, as may be necessary to provide for the implementation, administration, and enforcement of all such change orders to the above- mentioned contract with Norfolk Southern, as well as the contract itself. Vl Caw 1 f� Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Clarence Grier, Deputy City Manager Amelia C. Merchant, Deputy Director of Finance Ian Shaw, Acting Director of Public Works Luke E. Pugh, City Engineer Michael Clark, Director of Parks and Recreation 2 IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 150'day of August 2022. No.42421-081522. AN ORDINANCE amending and re-ordaining Subsection(a), Section 32-124, When due and payable, Article IV, Tax on Real Estate and Tangible Personal Property of Public Service Corporations, Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended,to change the due date of the taxes due upon the tangible personal property of public service corporations from May 31 to December 5;providing for an effective date; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Subsection(a), Section 32-124, When due and payable, Article IV, Tax on Real Estate and Tangible Personal Property of Public Service Corporations, Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, is hereby amended and re-ordained,to read and provide as follows: Sec. 32-124. - When due and payable. (a) The tangible personal property taxes of public service corporations shall Ibecome due and payable on the fifth*AfPday of December-May of the tax year for which such taxes are provided to be assessed, and all such taxes shall be paid on or before such day, in order to avoid the penalty prescribed for nonpayment in time. A4 the time f payment 11j: !e4weea4heeii:y and any pub-he se 1'i' 412KI Oil the4nasisl is due in whieh ease .7 be adjusted prior-t eaF7 1 3. This ordinance shall be in full force and effect on and after January 1,2023. 4. Pursuant to the provisions of Section 12 of the City Charter,the second reading of this ordinance by title is hereby dispensed with. ATTEST: �. -cm City Clerk. 2 CITY ATTORNEY COUNCIL AGENDA REPORT CODE AMENDMENT Date: August 15, 2022 From: Timothy R. Spencer, City Attorney Re: City Code Amendment to Subsection (a), Section 32-124, When due and payable, Article IV, Tax on Real Estate and Tangible Personal Property of Public Service Corporations, Chapter 32, Taxation, Code of the City of Roanoke (1979), to Change the Due Date for Personal Property Taxes Owed by Public Service Corporations OVERVIEW At the request of the Commissioner of Revenue, I recommend that City Council amend Section 32- 124(a), Code of the City of Roanoke ("City Code"), to change the due date of personal property taxes owed by public service corporations ("PSCs") from May 31 to December 5 of each tax year. Applicable state law authorizes the assessment and collection of a tax upon the tangible personal property and real property owned by PSCs. The Virginia State Corporation Commission ("SCC") is responsible for the assessment of all property owned by PSCs for local taxation. Personal property taxes of a PSC are assessed at the real estate tax rate applicable in the respective locality pursuant to state law. Section 32-124(a), City Code, currently provides that personal property taxes owed by PSCs are due and payable the City on May 31 of the tax year for which such taxes are assessed. On April 5th of the following year, Section 32-124(a), City Code, requires that the personal property taxes for the current tax year be adjusted between the City and any PSC affected on the basis of the assessment by the SCC for any PSC owned real property, except when no last installment of real estate taxes is due, in which case the total personal property taxes for the current tax year shall be adjusted prior to the close of the current tax year. A May 31 personal property tax payment due date for PSCs requires the Commissioner of Revenue's Office to perform a true-up every April 5 in order to adjust the personal property taxes for the current year based on the assessment by the SCC of real property owned by PSCs. This creates an administrative burden for that office, as the Commissioner of Revenue does not usually receive current year's assessment of real estate and real estate improvements of PSCs from the SCC until late September of each year. It was for this reason that City Council adopted Ordinance No. 42072-060721, on June 7, 2021, which amended Section 32-124(b), City Code, to change the due date of the first installment of real estate taxes owed by a PSC from October 5 to December 5 of each tax year. A December 5 due date for the first installment of real estate taxes gave the City sufficient time to prepare and bill PSCs which an October 5 due date did not. For similar reasons, the Commissioner of Revenue recommends that Section 32-124 (a) of City Code be amended to change the due date of personal property taxes owed by a PSC from May 31 to December 5 of each year. Amending the City Code in this manner will allow the Commissioner of Revenue to receive the assessment information from the SCC in time to prepare and bill PSCs for such tax, eliminating the need for that office to perform a true-up every April 5, thereby reducing the administrative burden and associated costs. RECOMMENDATION For the aforementioned reasons, I recommend that City Council adopt the attached ordinance amending Subsection (a), Section 32-124, When due and payable, Article IV, Tax on Real Estate and Tangible Personal Property of Public Service Corporations, Chapter 32, Taxation, Code of the City of Roanoke (19 79) as amended, to change the due date for personal property taxes owed by public service corporations from May 31 to December 31 of each tax year. c: Ryan LaFountain, Commissioner of Revenue Greg Emerson, Chief Deputy Commissioner of Revenue Robert S. Cowell, Jr., City Manager Clarence Grier, Deputy City Manager Brent Robertson, Director of Finance Cecelia F. McCoy, City Clerk David L. Collins, Assistant City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of August 2022. No. 42422-081522. AN ORDINANCE to appropriate funding from the Commonwealth, federal and private grant for various educational programs, amending and re-ordaining certain sections of the 2022-2023 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 School Grant Fund Appropriations be, and the same are hereby, amended and re-ordained to read and provide as follows: APPROPRIATIONS Original Budget Chanes Requested Final Budget Teachers 302- 120. 0000- 0000-111S-61100.41121- 9-02 $ 1,940,554.59 5 $1,940,554.59 Instruction Specialist 302- 120.CEIS- 0000.111s- 61210.41125- 9-02 338,058.15 - 338,058.15 Coordinators 302- 120.0000. 0000-111S-61100.41124- 9-02 101,842.67 101,842.67 Classroom Aides 302- 120.0000. 0000-111 S-61100-41141- 9-02 61,217.67 61,217.67 Supplements 302- 120. 0000- 0000.111S-61100-41129- 9-02 96,680.00 - 96,680.00 Retiree Health Crept 302- 120. GOOD- 0000-111S-61100.42200. 9-02 30,714.07 - 30,714.07 Retiree Health Credit 302- 120.CEIS- 0000-111S-61210.42200. 9-02 9,090.50 - 91090.50 Social Security 302- 120. 0000- 0000-111S-61100-42201- 9-02 217,744.01 - 217,744.01 Social Security 302- 120.CEIS- 0000-111 S-61210-42201- 9-02 30,861.45 - 30.861.45 Virginia Retirment System 302- 120.0000. 0000-111S-61100-42201- 9-02 422,633.84 - 422,633.84 Virginia Retirment System 302- 120. CEIS- 0000.111S-61100-42202- 9-02 62,730.88 62,730.88 Health Insurance 302- 120.0000- 0000.1115-61100-42204 9-02 391,764.48 - 391,764.48 Health Insurance 302- 120- CEIS- 0000-1115-61100-42204 9.02 26,973.78 - 26,973.78 Group Life Insurance 302- 120-0000. 0000.111S-61100-422055- 9-02 34,013.93 - 34,013.93 Group Lite Insurance 302- 120. CEIS- 0000-111S-61100-42205- 9-02 9,529.98 9,529.98 Professional Services 302- 120.0000- 0000-111 S.61100.43311- 9-02 20,000.00 20,000.00 Professional Services 302- 120- CEIS- 0000-111S-61100.43311- 9-02 100,000.00 - 100,000.00 Travel/Mileage 302- 120- 0000. 0000.111S-61100-45551- 9-02 20,000.00 - 20,000.00 Instructional Supplies 302- 120- 0000- 0000.111S-61100-46614- 9-02 25,000.00 - 25,000.00 Instructional Supplies 302- 120.CEIS- 0000.111S-61100-46614- 9-02 40,000.00 - 40,000.00 Personnel 302- 170- 3000. 1160-1195-61100-41129- 3-03 14,578.60 - 14,578.60 Employer Benefits 302- 170. 3000. 1160.119S-61100-42201- 3.03 1,822.33 - 1,82233 Student Field Trips/Transportation 302- 170- 3000- 1160.1195-61100.43343 3-03 63,781.40 - 63,781.40 Professional Services Travel/Lodging 302- 170.3000- 1160.1195-61100.45551- 303 20,045.58 - 20,045.58 302- 170. 3000- 1160.1195-61100.48210. 303 313,042.84 - 313,042.84 Equipment 72,448.00 Teachers 302- 120. 0000. 0000-1215-61100-41121- 9-02 72.448.00 72 448 00 Coordinators 302- 120- 0000- OODO-1215-61100.41124- 9-02 14,140.00 - 14,140.00 Supplements 302- 120.0000. 0000-121S-61100.41129- 9-02 5,467.OD - 5,467.00 Retiree Health Credit 302- 120. 0000- 0000-121S-61100.42200. 9-02 583.00 583.00 302- 120.0000. 0000-121S-61100.42201- 9-02 7,911.00 - 7,911.00 Social Security �- 120.0000_ 0000.121S-61100.42202- 9-02 10,999.00 - 10,999.00 Virginia Retirment System _ 9,882.00 Health Insurance 302- 120.0000. 0000-121S-61100.42204- 9-02 9,882.00 Group Life Insurance 302- 120.0000. 0000-121S-61100-42205 9-02 625.00 i 625.00 Professional Services 302- 120.0000. 0000.121S-61100-43311- 9-02 5,500.00 5,500.00 Insructional Supplies 302- 120. 0000. 0000-121S-61100-46614. 9-02 8,000.00 _ 8, 0.00 302- 110. 0000. 1000.201R-61100.41129- 9-00 27,868.08 27,868.08 Supplemental _ 2,131.92 Social Security 302- 110.0000. 1000.201R-61100.42201- 0-00 2,131.92 Bonuses 302- 110. 0000. 1000-202S-61100.41660. 9-00 1,338,840.00 1,338,840.00 Social Security 302- 110.0000- 1000.202S-61100.42201- 0-00 102,421.26 102,421.26 Bonuses 302- 180.0000. 1170.2025-61100.41660. 304 16,000.00 16,000.00 302- 180.0000- 1170.202S-61100.42201- 304 1,224.00 - 1,224.00 Social Security _ Bonuses 302- 191- 0000- 0553 202S-61100.41660- 300 1,190.48 1,190.48 Social Security 302- 191-0000- 0553 202S-61100.42201- 3 00 90.27 90.27 Juvenile Detention Education Coordinators/Instructors 302- 110. 0000. 1070.316S-61100.41138- 9-09 618,485.00 618,485.00 Retiree Health Credit 302- 110- 0000- 1070-3165-61100.42200- 9-09 7,478.34 7,478.34 Social Security/FICA 302- 110. 0000- 1070.316S-61100.42201- 9-09 50,143.37 50,143.37 302- 110- 0 Virginia Retirtnertt System 000- 1070.316S-61100.42202- 9-09 109,961.04 109,961.04 Health/DentalInsurance 302- 110- 0000. 1070-3165-61100.42204 9-09 102,528.58 102,528.58 State Group Life Insurance 302- 110. 0000- 1070-316S-61100-42205 9-09 8,783.28 8,783.28 Mileage 302- 110- 0000. 1070-316S-61100-45551- 9-09 5,000.00 5,000.00 Indirect Casts 302- 110. 0000. 1070-3165-61100.62000. 9-09 42,290.00 42,290.00 Related Services 302- 110- 0000- 1070.3165-61100.43313 9-09 1,000.00 1,000.00 Instructional Supplies 302- 110. D000- 1070-316S-61100.46600- 9-09 8,200.00 8,200.00 Internet Services 302- 110- OOOD- 1070.316S-61100.45523 9-09 11,800.00 11,800.00 Technology 302- 110. 0000. 1070.316S-61100.46650. 9-09 9,600.00 _ 9,600.00 Child Development Clinics Education Coordinators 302- 110. 0000- 1400-3165-61100.41138- 9-09 227,318.00 227,318.00 Retiree Health Credit 302- 110. 0000. 1400-3165-61100-42200- 9-09 2,755.88 2,755.88 Social Security/FICA 302- 110. 0000. 1400-316S-61100.42201- 9-09 17,423.56 = 17,423.56 Virginia Retinnent System 302- 110- 0000- 1400.316S-61100.42202- 9-09 37,653.55 37,853.55 irgini/De tir Insurance 302- 110. 0000. 1400.316S-61100.42204 9-09 39,808.43 39,808.43 HealthState Group Life Insurance 302- 110. 0000. 1400-3165-61104 42205 9-09 3,051.97 3,051.97 Teacher Stipends 302- 110. 0000. 0390-322S-61100.41129- 3 10 11,147.24 11,147.24 Social Security 302- 110-0000- 0390-322S-61100.42201- 3 852.76 1D 852.76 _ 11,147.24 Teacher Stipends 302- 110- 0000- 0400.322S-61100.41129- 3 10 11,147.24 852.76 Social Security 302- 110. 0000 0400.322S-61100 42201- 3 10 852.76 Teacher Stipends 302- 110. 0000. 0553-322S-61100-41129- 3-01 5,573.62 5,573.62 Social Security 302- 110. 0000- 0553-322S-61100-42201- 3 01 426.38 426.38 00. 1304 322S-61100-41129- 3 01 2,601.02 2,601.02 Teacher Stipends 302- 110- 00 Social Security 302- 110. 0000- 1304-322S-61100.42201- 3 198.98 O1 198.98 _ 50,518.25 Teacher 302- 120. 0000- 1050.330S-61100-41121- 9.09 50,518.25 302- 120 0000. 1050.330S-61410.41151- 9-09 26,901.01 26,901.01 0.5 FTE Administrative Support 936.77 Retiree Health Credit 302- 120- 0000- 1050.330S-61410.42200. 9-09 936.77 302- 120- 0000- 1050.330S-61410-42201- 9-09 5,922.57 5,922.57 Social Security 12,545.41 VRS 302- 120- 0000. 1050-3305-61410.42202- 9-09 12,545.41 302- 120- 0000- 1050-33DS-61410.42204 9.09 6,884.94 6,884.94 Health/Dental 1,037.42 Group Life Insurance 302- 120.0000- 1050-3305-61410-42205 9-09 1.037.42 302- 120- 0000- 1050-330S-61100.43313 3 02 500.00 500.00 Other Professional Services 2,100.00 Communication Telecommunication 302- 120. 0000 1050.3305-68200.45523 3-02 2,100.00 400,00 Materials and Supplies 302- 120. 0000- 1050-330S-61310-46601- 3 02 400.00 7,462,029.13 7,462,029.13 Original Budget Changes Requested Final Budget REVENUFederal $3,979,410.00 302- 000- 0000- 0000. 1115-00000. 38027- 0.00 $ 3,979,410.00 $ FederGrant Receipts 413,270.75 Federal Grant Receipts 302- 000. 0000- 0000. 1195-00000-38048- 0.00 413,270.75 135 555.00 Federal Grant Receipts 302- 000. 0000. 0000. 121S-00000-38173 0-00 135,555.00 30,055.00 Federal Grant Receipts 302- 000. 0000. 0000-201R-00000-38402- 0-00 30,000.00 ,261.26 Federal Grant Receipts 302- 000- 0000- 0000-202S-00000.38403 1,441 0-00 1,441,261.26 Federal Grant Receipts 302- 000 0000 0000 202S-00000 38403 0 11,224.00 00 17,224.00 1,280.75 Federal Grant Receipts 302- 000- 0000- OD00-202S-00000.38403 0.00 1,280.75 1,303,461.00 State Grant Receipts 302- 000- 0000- ROOD-3165-00000-32220- 0.00 1,303.481.00 32,800.00 State Grant Receipts 302- 000. 0000- 0000.322S-00000-32415 0-00 32,800.00 107,746.37 State Grant Receipts 302- 000. 0000. 0000.330S-00000-3241& 0-00 107,746.37 7 7,462,029.13 ,462,029.13 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk Owl R " 'OKE CITY OA PUBLIC SCHOOLS ()ffice of the School Board August 15, 2022 The Honorable Sherman P. Lea Sr., Mayor And members of Roanoke City Council Roanoke, Virginia 24011 Dear Mayor Lea and Members of Council: As a result of official School Board action on Tuesday, August 9, 2022, the Board respectfully requests that City Council approve the following appropriation requests: New Appropriations Award IDEA Part B,Section 611,Flow-Through 2022-23 $3,979,410.00 Carl D.Perkins Career and Technical Education(CTE) $413,270.75 Allocation 2022-23 IDEA Part B,Section 619,Preschool 2022-23 $135,555.00 American Rescue Plan(ARP)Act $30,000.00 Elementary and Secondary School Emergency Relief(ESSER)III State Set-Aside Fund Recruitment Incentive or Public Education(RIPE)2021-22 American Rescue Plan(ARP)Bonus Payment 2022-23—Roanoke City Public Schools $1,441,261.26 American Rescue Plan(ARP)Bonus Payment 2022-23—Roanoke $17,224.00 Valley Governor's School American Rescue Plan(ARP)Bonus Payment 2022-23—Noel C.Taylor $1,280.75 State Operated Programs:Juvenile Detention Home and Child $1,303,481.00 Development Clinics 2022-23 Project Graduation 2022-23 $32,800.00 Special Education in Local and Regional Jails 2022-23 $107,746.37 On behalf of the School Board, thank you for your consideration. Sincerely, _X44 �� Rita S. Huffman, M.Ed. School Board Clerk PC: Tim Spencer Bob Cowell Amelia Merchant Cecelia Webb Maryna Mabes Erik Reinartsen(w/details) Eli Jamison, Chairperson • Joyce Watkins, Vice Chairperson Franny Apel ® Diane Casola • Mark Cathey • Michael Cherry II ® Natasha Saunders Rita Huffman, Clerk of the Board www.rcps.info p: (540) 853.2381 f: (540)853.2951 p,o. Box 13145 Roanoke VA 24031 `~ CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 15, 2022 Subject: School Board Appropriation Request Background: As the result of official Roanoke City School Board action on Tuesday, August 9, 2022, the Board respectfully requested that City Council appropriate funding as outlined in this report. The 2022-23 IDEA Part B, Section 611 , Flow-Through program provides aid for the education and guidance of students with disabilities. The program will be fully reimbursed by federal funds in the amount of $3,979,410 and will end September 30, 2024. This is a continuing program. The Carl D. Perkins Career and Technical Education (CTE) grant provides funding to increase focus on the academic achievement of career and technical education students, strengthen connections between secondary and postsecondary education, and improve state and local accountability. The program will be fully reimbursed by federal funds in the amount of $413,270 and will end June 30, 2023. This is a continuing program. The 2022-23 IDEA Part B, Section 619, Preschool award provides funding to support early childhood educational services for students with disabilities. The program will be fully reimbursed by federal funds in the amount of $135,555 and will end September 30, 2024. This is a continuing program. The 2021-22 American Rescue Plan (ARP) Elementary and Secondary School Emergency Relief (ESSER) III State Set-Aside for Recruitment Incentive for Public Education (RIPE) supports recruitment efforts of school divisions filling vacant positions in instructional staffing. The staff for the vacant positions must be hired between August 15, 2021 , and November 15, 2021 . The program will be fully reimbursed by federal funds in the amount of $30,000 and will end September 30, 2023. This is a new award. The General Assembly approved using a portion of State American Rescue Plan Act (ARPA) funding to pay a $1 ,000 bonus to Standards of Quality (SOQ) instructional and support positions. No local match is required, however Roanoke City Public Schools will use a portion of federal pandemic relief funds allocated to the school division to fund an equivalent bonus for all positions that are above and beyond the minimum needed to meet SOQ. The program will be fully reimbursed by federal funds in the amount of $1 ,441 ,261 and will end June 30, 2023. This is a new award. The General Assembly has provided 2022-23 American Rescue Plan (ARP) Act state set aside funds specifically for Roanoke Valley Governor's School in the amount of $1 ,000 per Standard of Quality instructional and support funded position. Bonus payments that are related to instructional and support positions that are not partially funded by the Virginia Department of Education will be funded from Roanoke City Public Schools federal pandemic relief funds. The program will be fully reimbursed by federal funds in the amount of $17,224 and will end June 30, 2023. This is a new award. The General Assembly has provided 2022-23 American Rescue Plan (ARP) Act state set aside funds specifically for Noel C. Taylor Academy in the amount of $1 ,000 per Standard of Quality instructional and support funded position. Bonus payments that are related to instructional and support positions that are not partially funded by the Virginia Department of Education will be funded from Roanoke City Public Schools federal pandemic relief funds. The program will be fully reimbursed by federal funds in the amount of $1 ,280 and will end June 30, 2023. This is a new award. State Operated Programs constitutes educational services provided at the Roanoke Valley Juvenile Detention Home and the Virginia Department of Health's Roanoke Child Development Clinics. The program will be fully reimbursed by state funds in the amount of $1 ,303,481 and will end March 31 , 2023. This is a continuing program. The Project Graduation grant provides funds for remedial high school instruction for seniors needing verified credits to graduate and for sophomores and juniors who passed a class but failed the associated SOL exam. The program will be reimbursed by state funds in the amount of $32,800. This is a continuing program. The Special Education in Jails program provides state funding for a special education teacher to serve the Roanoke City Jail. Grant funds also provide for administrative support associated with providing those services. This program will be fully reimbursed by state funds in the amount of $107,746 and will end March 31 , 2023. This is a continuing program. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. Robert S. Cowell,Jr. City Manager Distribution: Council Appointed Officers Verletta White, Superintendent, RCPS Chris Perkins, Chief Operations Officer, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS Amelia C. Merchant, Deputy Director of Finance 2 V` rV s COMMENTS REGARDING ROANOKE REDEVELOPMENT AND HOUSING UPDDATES AUGUST 159 2022 VA HOUSING GRANTS ROANOKE REDEVELOPMENT AND HOUSING APPLIED FOR TWO GRANTS AND HAS BEEN APPROVED FOR APPROXIMATELY $4 MILLION THROUGH VIRGINIA HOUSING WHICH WILL BE ALLOCATED FOR MULTIPLE PROJECTS SUCH AS THE WINDOW REPLACEMENT AT MELROSE TOWERS, REPLACEMENT OF THE HEATING BOILERS AT HUNT MANOR AND BLUESTONE PARK, REPLACEMENT WINDOWS, BATHROOM RENOVATIONS AND CONSTRUCTION OF TWO NEW DUPLEXES AT BLUESTONE PARK. THE OTHER GRANT, YET TO BE APPROVED, IS FOR $2509000 TO PROVIDE SECURITY CAMERAS FOR THE STAIRWELLS, ELEVATORS, AND OTHER AREAS AT BOTH MORNINGSIDE MANOR AND MELROSE TOWER. SECTION 8 THE SECTION 8 HOUSING VOUCHER WAITLIST REOPENED THIS MORNING AT 8:30 A.M. WITH NEW CHANGES. FAMILIES WILL BE RANDOMLY ASSIGNED TO THE WAITLIST BY LOTTERY. PRIORITY IS GIVEN TO CERTAIN INDIVIDUALS. THE ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY LAUNCHED A NEW WEBSITE FOR PEOPLE TO APPLY FOR SECTION 8 HOUSING VOUCHERS. THE APPLICATION WILL CLOSE AUGUST 19 AND WILL ONLY BE AVAILABLE ONLINE. IF YOU DONTT HAVE ACCESS TO A COMPUTER, YOU CAN VISIT THE HOUSING AUTHORITY OR A PUBLIC LIBRARY. RRHA HOPES, WITH THE OPENING OF THE WAITLIST, MORE INDIVIDUALS WILL BE HOUSED WITHIN OUR COMMUNITY. COUNICL MEMBER STEPHANIE MOON REYNOLDS The Roanoke Valley Republican Women (RVRW) present HUMAN TRAFFIC-KING F=XPO I SED Spot � rt IL Stop It. Tuesday, August 16, 2022 7:00 pm (Meet & Greet 6:30 pm) Straight Street 333 Luck Avenue SW, Roanoke, VA 24016 Guest Speakers: Keith Farmer - Straight Street Director Bill Woolf - Anti-Trafficking International With an Introduction by Roanoke City Mayor Sherman Lea Human Trafficking is a threat in Roanoke. Come and learn from the experts how to spot it, report it, and stop it. This free community event is open to the public. For more information, contact Barbara Duerk at 540-343-1616. For more information on Human Trafficking or Straight Street's Mission, contact Straight Street at info@straightstreet.org or P.O. Box 11411, Roanoke, VA 24022. Come join us. Refreshments will be served. Straight Street's Lampstand Program was inspired by the book"The White Umbrella" by Mary Frances Bowley. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk August 17, 2022 Chris Burns Balzer and Associates, Inc. 1208 Corporate Circle Roanoke, Virginia 24018 Dear Mr. Burns: Enclosed is a copy of Resolution No. 42423-081522 regarding property located at 1906 Belleview Avenue SE, 0 Jefferson Street SW, 2013 Jefferson Street SW, 2017 Jefferson Street SW, 127 McClanahan Street SW, and 2001 Crystal Spring Avenue SW, bearing Official Tax Map Nos. 4060301, 1041002, 1041004, 1041003, 1040902, and 1040905, respectively, by amending an Institutional Planned Unit Development Plan. The above referenced measure was adopted by the Council of the City of Roanoke at a j regular meeting held on Monday, August 15, 2022. Sincerely, Cecelia F. McCoy, CMC City Clerk G Enclosure i c: Nicholas C. Conte, Carilion Medical Center, 213 S. Jefferson Street, Suite 1600, Roanoke, Virginia 24011 Tina Carr, Secretary to the City Planning Commission Norman R Harris, 2125 Yellow Mountain Road, SE, Unit 213, Roanoke, VA 24014 John Keener Hudson, 2125 Yellow Mountain Road, SE, Unit 301, Roanoke, VA 24014 Brenda H Harris Revocable Living Trust, 2125 Yellow Mountain Road, SE, Unit 302, Roanoke, VA 24014 The A P Kirby Trust, 9030 Stony Point Parkway, Suite 460, Richmond ,VA 23235 a William D Poe, 2125 Yellow Mountain Road, #304, Roanoke, VA 24014 Eugene Anderson, 1350 Westwood Avenue, Unit 304, Richmond, VA 23227 Ronald Tessendorf, 2125 Yellow Mountain Road, SE, Unit 306, Roanoke, VA 24014 Inglath Johnson Cooper, 656 Waters Edge Drive, Penhook, VA 24137 i i Adjoining Property Owners and Interested Parties August 17, 2022 Page 2 c: Richard Carl Bumgarner, 3127 Allendale Street, SW, Roanoke, VA 24014 Michael S Nussbaum, 2125 Yellow Mountain Road, SE, Unit 309, Roanoke, VA 24014 Finiscastle LLC, 9030 Stony Point Parkway, Suite 300, Richmond, VA 23235 David L Caudill, 2125 Yellow Mountain Road, SE, Unit 312, Roanoke, VA 24014 Mark A Frye, 2125 Yellow Mountain Road, SE, Unit 313, Roanoke, VA 24014 Norfolk Southern Railroad, Three Commercial Place, Norfolk, VA 23510 City of Roanoke, (South Roanoke Park), P. O. Box 1451, Roanoke, VA 24007 Carilion Clinic Properties LLC, P. O. Box 12385, Roanoke, VA 24025-2385 Roanoke Hospital Association, P. O Box 12385, Roanoke, VA 24025-2385 Roanoke Memorial Hospitals, P. O. Box 12385. Tax Dept., Roanoke, VA 24025 Strauss Properties LLC, 5100 Bernard Drive, SW, Roanoke, VA 24018 First Evangelical Presbyterian Church, 2101 Jefferson Street, SW, Roanoke, VA 24014 Western Virginia Water Authority. 601 S. Jefferson Street, SW, Suite 200, Roanoke, VA 24011 The Fairfax Condominium, 4519 Brambleton Avenue, Suite 200, Roanoke, VA 24018 Country East LLC, 1801 Murray Road, SW, Roanoke, VA 24018 Roanoke, VA 24014 Sandra Sue Casas, 2125 Yellow Mountain Road, SE, Unit 104, Roanoke, VA 24014 Susan E. Cromer, 2125 Yellow Mountain Road, SE, Unit 105, Roanoke, VA 24014 James C. Justice III, 302 Jefferson Street, SE, Roanoke, VA 24011 Robert R Copty, P. O. Box 18165, Roanoke, VA 24014 William Dabney and Lee Carol Saunders, 2125 Yellow Mountain Road, SE, Unit 108, Roanoke, VA 24014 Thomas F Butler, 2125 Yellow Mountain Road, SE, Unit 109, Roanoke, VA 24014 Curtis E. Jr. and Donna H Mills, 2125 Yellow Mountain Road, SE, Apt. 110, Roanoke, VA 24014 Country East LLC, 1801 Murray Road, SW, Roanoke, VA 24018 James S Willis III, 2125 Yellow Mountain Road, SE, Apt. 112, Roanoke, VA 24014 Patrick A Malone, 2125 Yellow Mountain Road, SE, Unit 201, Roanoke, VA 24014 Raymond Trenor Williams, 2007 48th Street, NW, Washington, DC 20007 Diane C Strickler, 2125 Yellow Mountain Road, SE, Roanoke, VA 24014 Lisa B Soltis. 2125 Yellow Mountain Road, SE, Unit 205, Roanoke, VA 24014 The Joyce Family Trust, 2125 Yellow Mountain Road, SE, Unit 206, Roanoke, VA 24014 Maria F Baker Revocable Trust, 443 Johnson Avenue#501, Cape Canaveral, FL 32920 Adjoining Property Owners and Interested Parties August 17, 2022 Page 3 c: Margaret M Grayson, 2125 Yellow Mountain Road, SE, Unit 208, Roanoke, VA 24014 Darrell W and Nancy C Long, 2125 Yellow Mountain Road, SE, Unit 209, Roanoke, VA 24014 Barbara Reid Bailey, 2512 Jefferson Street, SE, Roanoke, VA 24014 The Mary Field Green Revocable Trust, 2125 Yellow Mountain Road, SE, Unit 211, Roanoke, VA 24014 Edward Allen Kappus And Elizabeth Do, 2125 Yellow Mountain Road, SE, Unit 212, Roanoke, VA 24014 r IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15"'day of August 2022. No. 42423-081522. AN ORDINANCE regarding property located at 1906 Belleview Avenue SE, 0 Jefferson Street SW, 2013 Jefferson Street SW,2017 Jefferson Street SW, 127 McClanahan Street SW, and 2001 Crystal Spring Avenue SW, bearing Official Tax Map Nos. 4060301, 1041002, 1041004, 1041003, 1040902, and 1040905, respectively, by amending an Institutional Planned Unit Development Plan; and dispensing with the second reading of this ordinance by title. WHEREAS, Nicholas Conte, on behalf of Carilion Medical Center, has made application to the Council of the City of Roanoke, Virginia ("City Council"), to amend the Institutional Planned Unit Development Plan,previously adopted under Ordinance No.41623-111819,adopted on November 18, 2019, on property located at 1906 Belleview Avenue SE, 0 Jefferson Street SW, 2013 Jefferson Street SW, 2017 Jefferson Street SW, 127 McClanahan Street SW, and 2001 Crystal Spring Avenue SW, bearing Official Tax Map Nos. 4060301, 1041002, 1041004, 1041003, 1040902, and 1040905, respectively, as set forth in Amended Application No. 1 dated July 15, 2022; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2-540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on August 15, 2022, after due and timely notice thereof as required by§36.2-540, Code of the City of Roanoke(1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and 1 WHEREAS,this Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the rezoning of the subject property, and for those reasons,is of the opinion that the property located at 1906 Belleview Avenue SE,0 Jefferson Street SW, 2013 Jefferson Street SW, 2017 Jefferson Street SW, 127 McClanahan Street SW, and 2001 Crystal Spring Avenue SW, bearing Official Tax Map Nos. 4060301, 1041002, 1041004, 1041003, 1040902, and 1040905, respectively, should be subject to a new development plan as herein provided, as set forth in the Zoning Amendment Amended Application No. 1 dated July 15, 2022. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.2-100,Code of the City of Roanoke(1979),as amended,and the Official Zoning Map, City of Roanoke,Virginia, dated December 5,2005, as amended, is hereby amended to reflect that certain property located at 1906 Belleview Avenue SE, 0 Jefferson Street SW, 2013 Jefferson Street SW, 2017 Jefferson Street SW, 127 McClanahan Street SW, and 2001 Crystal Spring Avenue SW, bearing Official Tax Map Nos. 4060301, 1041002, 1041004, 1041003, 1040902, and 1040905, respectively, is subject to a new Institutional Planned Unit Development Plan, as set forth in the Zoning Amendment Amended Application No. 1 dated July 15, 2022. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 15, 2022 Subject: Application by Carilion Medical Center to amend the Institutional Planned Unit Development Plan ("Plan") as a part of a previous rezoning for 1906 Belleview Avenue SE, 0 Jefferson Street SW, 2013 Jefferson Street SW, 2017 Jefferson Street SW, 2001 Crystal Spring Avenue SW, and 127 McClanahan Street SW, bearing Official Tax Map Nos. 4060301 , 1041002, 1041004, 1041003, 1040905, 1040902, respectively, through the adoption of Ordinance No. 41623-111819 on November 18, 2019. Summary: By a vote of 5-0, with Commissioners K. Atwood and S. Glenn absent, the Commission recommends approval of the rezoning request, finding that the Amended Application No. 1 is consistent with the City's Comprehensive Plan, Riverland/Walnut Hill Neighborhood Plan, South Roanoke Neighborhood Plan, and Zoning Ordinance as the subject property will be redeveloped and used in a manner appropriate to the surrounding area. Application Information: Request: Amendment of Planned Unit Development Plan Applicant/Owner: Nicholas C. Conte, Carilion Medical Center Agent: Chris Burns, Balzer and Associates, Inc. City Staff Person: Katharine Gray, Land Use and Urban Design Planner Address: 1906 Belleview Avenue SE, 0 Jefferson Street SW, 2013 Jefferson Street SW, 2017 Jefferson Street SW, 127 McClanahan Street SW, 2001 Crystal Spring Avenue SW Official Tax Nos.: 4060301 , 1041002, 1041004, 1041003, 1040902, and 1040905, respectively Site Area: +/- 27.39 acres Relevant Plans: Riverland/Walnut Hill Neighborhood Plan Mill Mountain Plan South Roanoke Neighborhood Plan Proposed Land Use: Hospital; Laboratory, dental, medical, or optical; Laboratory, testing or research; Medical clinic; Health and fitness center; Parking, off-site; Accessory uses, not otherwise listed Future Land Use: Institutional and Mill Mountain Management Zone Filing Date: Original Application: June 27, 2022 Amended Application No. 1 : July 15, 2022 Background: Carilion's campus, consisting of Roanoke Memorial Hospital, Behavioral Health Services, and other ancillary facilities (e.g., parking), has long been located at the base of Mill Mountain along Jefferson Street between Belleview Avenue and McClanahan Street and has expanded many times over the past 100 years. Now, some of the older buildings no longer meet life safety codes and are unable to be renovated or repurposed due to structural and technical reasons. The hospital's recent growth in services requires an expansion of facilities and the location of existing, obsolete buildings requires that expansion to occur within its campus located along Jefferson Street. In 2015 Carilion rezoned three portions of property from ROS to INPUD, IN, and 1-2 to allow for the expansion of the hospital with a new proposed medical building with parking below on land located to the south of the existing facility. It also rezoned the existing water distribution portion of the parcel to IN so that it did not become non-conforming. In 2019 Carilion repealed proffered conditions, rezoned parcels, repealed multiple planned unit development ("PUD") plans, and adopted a PUD plan to consolidate several parts of the Carilion campus on the east and west sides of Jefferson Street into a single PUD plan. The PUD plan addressed the primacy of Jefferson Street by facing buildings to the street and providing for enhanced pedestrian and bicycle accommodations along Jefferson. In addition to a new expansion of the hospital on the eastern side of Jefferson Street, a new Behavioral Health Services building was to be located on the northwest corner of Jefferson Street and McClanahan Street with a new parking garage to the interior of the site. A traffic impact analysis incorporated into the PUD plan addressed primary traffic concerns on Jefferson Street and Crystal Spring Avenue and allowed for further evaluation of traffic impacts and mitigation for those impacts as detailed plans are developed. Over the past few years, Carilion has continued to refine plans for the campus and the latest version no longer conforms to the PUD plan adopted in 2019. Therefore, they seek to amend the PUD plan to reflect a renovation of the existing Behavioral Health Services building with a new parking garage located on the northwest corner of Jefferson Street and McClanahan Street. 2 Based on the equivalent magnitude of the project to that previously approved, a traffic impact analysis was not required with the application. Proposed Use/Development: The PUD plan includes several parts of the Carilion campus on the east and west sides of Jefferson Street in a single plan. Unless specifically discussed below, the existing buildings on the campus will remain as they are today with no major changes. Jefferson Street is a particularly important street within the community as it provides connection from South Roanoke to downtown and also connections to the Roanoke River and its greenway. The streetscape that is proposed on the development plan keeps pavement width to the minimum necessary, includes street trees, provides for enhanced pedestrian and bicycle accommodations (including a mid-block crossing), and is flanked by buildings that address the street through civic yard spaces on both the eastern and western street edge with building entrance locations that address the street. Retaining walls located along Jefferson Street will be kept at a pedestrian scale and will be faced with brick or stone to match the hospital construction. The specific bicycle and pedestrian facilities will be determined during the plan review process and will allow Jefferson Street to function as a multimodal corridor between South Roanoke and the Roanoke River. The plan also maintains a pedestrian connection through the previous Crystal Spring right-of-way and complete a sidewalk connection on Evans Mill Road from Rosalind Avenue to Weller Lane. As previously approved in 2019, the PUD plan shows a new tower on the eastern side of Jefferson Street as an extension of the existing emergency room portion of the hospital that sits on top of a two level parking garage. As the existing hospital sits back from the street, the new addition does as well at the connection point and curves out toward the street along Jefferson. The materials of the addition will incorporate a combination of the materials of the existing hospital: brick, masonry, metal or composite panels, and glass. The first two floors facing Jefferson will have fifty percent fa4ade transparency per floor and the upper floors will have 25% fa4ade transparency per floor. A pedestrian bridge will be built between this new addition and a new parking garage/behavioral health building that will be built to the western side of Jefferson. On the western side of Jefferson Street, the development plan indicates the renovation of the existing behavioral health building and a new parking garage on the corner of Jefferson Street and McClanahan Street. The parking garage will contain 300-600 parking spaces and be no greater than 65 feet to the top of the parapet. Stair towers will be located in the corners of the building and extend six feet above the main structure. Projections in the fa4ade will occur a minimum of every 60 feet and incorporate a different primary material than the primary material of the main fa4ade. The materials of the new building will 3 incorporate brick, masonry, metal or composite panels, and glass. The facades facing Jefferson and McClanahan will have 40 percent uniformly distributed openings and/or fa4ade transparency. A proposed pedestrian bridge will cross Jefferson Street to connect this building to the new hospital addition. The sign overlay district established by Ordinance Number 37814-061807 that exists on tax map nos. 4060301 (portion), 1041002, 1041004, 1041003, and 1040905 will remain unless updated by future action. The signage of the portion of tax map no. 4060301 that was part of previous tax map nos. 4060506 and 4060507 will conform to the CG, Commercial General District, except that any freestanding signs will be monument style, capped at 16 feet in height. The applicant indicates an intent to adopt a new sign overlay district in the future. The signage of the portion of the property on tax map no. 1040902 will conform to the CN, Commercial Neighborhood District, until a future anticipated sign overlay district is adopted. A previously approved traffic impact analysis from the 2019 rezoning makes the following recommendations: • Restripe northbound Jefferson Street at Weller Lane to include a left turn lane and a straight/right turn lane and eliminate on-street parking on the east side. • Reconfigure the intersection of Evans Mill Road and Crystal Spring Avenue to make Evans Mill the primary street. • Reconfigure the Crystal Spring and Weller intersection by removing the stop sign on Weller and adding stop signs on Crystal Spring. Provide a turn lane and through lane on each leg of Crystal Spring. • Jefferson Street at the proposed site driveway to the hospital will be reconfigured to include a south-bound left turn lane, widening, as necessary and including a raised island for a pedestrian crossing refuge. These recommendations remain incorporated into the newly proposed INPUD development plan, so any substantial change would require amendment of the PUD development plan. Considerations: Compatibility with Surrounding Land Uses: The main Carilion campus is located at the base of Mill Mountain adjacent to the Roanoke River. The future land use plan in the Riverland/Walnut Hill Neighborhood Plan and South Roanoke Neighborhood Plan recommends the area for institutional use. The property to the north is railroad; ROS, Recreation and Open Space; and INPUD, Institutional Planned Unit Development. The property to the east is MX(c), Mixed Use with conditions, and ROS, Recreation and Open Space. The property to the south is ROS, Recreation and Open Space; 1-2, Heavy Industrial; IN, Institutional; and CN, Commercial Neighborhood. And, the property to the west is CN, Commercial Neighborhood, and MX, Mixed Use. 4 Applicability/Appropriateness of Proposed Zoning District: The purposes of the INPUD District are to encourage harmonious development of institutional uses and mixed-use campus developments, to provide flexibility for creative development, to minimize potential negative impacts of institutional uses on neighboring uses, and to recognize the special complexity and interrelationships of land uses and activities in these institutional complexes. In a Planned Unit Development District, many of the dimensional regulations are defined by the PUD plan. The proposed PUD plan displays the required information through graphics and text. Those site development features that are required or regulated by the zoning ordinance that are not shown on the development plan will be finalized during the development review process. Availability of Other Property: The hospital has been located on its present site for over 100 years. Adjacency to the existing hospital is the principal factor in the location decision. There is no other suitable property with INPUD zoning in the vicinity. Consistency with Comprehensive Plan: City Plan 2040 recognizes both the importance of existing businesses and institutions ability to grow and the importance of context sensitive development within existing neighborhoods. Carilion Health System is the major medical center of southwestern Virginia and provides significant medical services and employment for the region. The campus is situated at the intersection of the Mill Mountain, Riverland/Walnut Hill, and South Roanoke planning areas. The Mill Mountain Park Management Plan covers the portion of the campus on the east side of Jefferson Street between Weller Lane and Yellow Mountain Road. However, the plan speaks mainly to the overall management of Mill Mountain with little mention of the developed area along Jefferson Street. Both the South Roanoke Neighborhood Plan and the Riverland/Walnut Hill Neighborhood Plan recognize that the hospital campus is a significant factor in the physical development at the edge of each neighborhood. The land surrounding the campus is shown as institutional, recreational/institutional, commercial neighborhood, recreation and open space and mixed density residential uses in each of the neighborhood future land use plans. Specific items to address are the minimal impact commercial uses are to have on the surrounding neighborhood residential areas. 5 Policy/Action Plan Applicability to matter Livable Built Environment Comprehensive The proposed development Policy 1 : Encourage development, Plan, pg. 78 continues to focus campus redevelopment, and revitalization activity primarily along through preservation Jefferson Street with a scale and context sensitive design and massing of new buildings respective of the adjacent buildings to the south of McClanahan on the southern boundary of the campus. Livable Built Environment Comprehensive The proposed changes to Priority 7: Complete Streets Plan, pg. 84-85 the transportation network Policy 2: Improve pedestrian systems adjust the lanes patterns (sidewalks/crosswalks/etc.) and enhance the pedestrian Policy 3: Dedicate street space to and bicycle connection accomodate all users with specific along Jefferson Street. emphasis on nonmotorized uses City Design: Character Districts Comprehensive The proposed change to the Proposed development (infill Plan, pg. 142 campus keeps the pavement development, alterations, renovations, to the minimum, enhances and additions) should create or pedestrian and bicycle enhance a distinctive character that connections along Jefferson, relates well to the surrounding expands the buildings on community through setbacks, scale, the east and west sides of massing, primary entrances facing Jefferson with a setback streets, ample window openings, along the street that mirrors durable materials, and architectural the existing hospital detailing. building on the eastern side and sets back from the street on the western side, is of a compatible scale to surrounding buildings, and incorporates durable materials with a level of architectural detailing reflective of the adjoining institutional and commercial properties. Community Design Policies South Roanoke The proposed rezoning ■ Established neighborhoods should Neighborhood provides for the continued retain their overall character and Plan', pg.56 ability for the hospital to development patterns, while grow in a manner incorporating new development appropriate to the that is compatible with the surrounding neighborhoods neighborhood, the design while minimizing the impact guidelines of Vision 2001 - 2020, South Roanoke Neighborhood Plan City of Roanoke, 2008 6 Policy/Action Plan Applicability to matter and efficiently uses limited land of the growth on the City's resources. urban fabric. ■ Commercial and multifamily zoning districts with building height limits greater than that of single-family zoning districts should be confined to the village center and surrounding properties along McClanahan Street, Broadway Avenue, 22nd Street, Jefferson Street, Longview Avenue, and Stephenson Avenue. ■ Future commercial development should adhere to the design principles of Vision 2001 -2020 for village centers: Concentrations of higher- density, mixed use develop- ment and live/ work space. Increased lot coverage, co- located signs, efficient lighting, on-street parking, pedestrian accommodations and orientation of buildings close to the street that emphasizes pedestrian activity. Community Design Policies Riverland/Walnut The hospital expansion as ■ Building location: To encourage a Hills Neighbor-hood proposed continues to keep pedestrian environment and POW, pg.34 the compact campus that it desirable streetscape, any new currently has while adding buildings in the village center needed square footage to should be placed close to the address the growing needs street, immediately adjacent to the of the community. This sidewalk. Parking should be placed type of design respects the to the side or rear of the building. surrounding natural ■ Incompatible land uses: environment. The buildings Commercial and utility uses should address the Jefferson and have as minimal impact as McClanahan streets, provide possible on adjoining residential enhanced pedestrian and areas in terms of visibility, noise, bicycle connections along and air quality. Land uses should Jefferson, and pull parking be compatible with the off-street into one of two surrounding natural environment, parking garages. specifically Roanoke River and Mill Mountain. Z Riverland/Walnut Hills Neighborhood Plan City of Roanoke 2004 7 Comments on Application: Planning Commission Work Session: The proposed project was discussed and changes were recommended to clarify the building design standards and that further review of the design for the right-in/out driveway will be addressed during the comprehensive development review process. The applicant filed Amended Application No. 1 addressing the items discussed. Interdepartmental Comments: General comments were provided from the Planning Department and Western Virginia Water Authority related to: stormwater compliance, site development, and processes required to achieve the development sought. Public Comments: One letter in support of the proposed plan amendment was received from the Roanoke Regional Chamber and attached in Attachment B. Additional public comment from two citizens was received after the staff report was created. It was presented to the Planning Commission at the public hearing and is also attached in Attachment B. Public Hearing: Barbara Duerk, 2607 Rosalind Avenue SW, President of Neighbors in South Roanoke, spoke in support of the application, stating that Carilion has been a good neighbor that has worked as a partner with the neighborhood, listening to concerns, notifying the community of their evolutions of the campus, and working to control their parking for benefit of the community. She stated that Carilion is an important economic engine for Roanoke and that a gateway entrance from 1-581 for them is important. She stated that extended hours and days of service for the trolley and Valley Metro would also be beneficial. She stated the neighborhood desires the quick replacement of the behavioral health building in this process for the health of the community. Conclusions and Recommendations: Overall, this application represents a minor modification to a large construction project that allows the Carilion medical campus to expand and redevelop areas adjacent to current facilities. The parcels that make up the property proposed for development are surrounded mostly by recreation and open space uses, along with some mixed use, commercial neighborhood, institutional, and heavy industrial uses. 8 The proposed development addresses the primacy of Jefferson Street by facing buildings to the street and providing for enhanced pedestrian and bicycle accommodations along Jefferson. The plan also provides for the proposed renovation to the Behavioral Health Services building and new parking garage to appropriately relate to Jefferson Street and McClanahan Street. The previously approved traffic impact analysis incorporated into the PUD plan addresses primary traffic concerns on Jefferson Street and McClanahan Street and allows for further evaluation of traffic impacts and mitigation for those impacts as detailed plans are developed. With the PUD plan proposed, these changes are appropriate for the area. Frank C. Martin, III, Vice-Chair City Planning Commission Enclosure: Attachment A, Zoning District Map Attachment B, Public Comment Distribution: Robert S. Cowell, Jr., City Manager W. Brent Robertson, Assistant City Manager Jillian Papa Moore, Acting Director Planning Building & Development Timothy Spencer, City Attorney Laura Carini, Senior Assistant City Attorney Nicholas C. Conte, Carilion Medical Center Chris Burns, Balzer and Associates, Inc. 9 Attachment A ZONING DISTRICT MAP 1906 BeileviewAve SE,0 Jefferson St SW, 2013 Jefferson St SW,2017 Jefferson St SW,2001 Crystal Spring Ave SW,8 127 McClanahan St SW 1040202 Official Tax Parcels:4060301,1041002, ,4 o 1041004,10410M,1040905,81040902 i; Zoning A„A.xnDer V� CG C—ia�C—Wsi -CIS CammeftieLLa?e St. C� r.7ai-rJe9"banxG T� 0% II■41 Lght in0�shul " Qraa -ea -it Da, fVANS 819999'-' IRPal— hl—du- R,3 d PSP - UD.h+--Iplanta!U^icer — J v� � hA Mxe-du QnU:RUc- e+a�3 R+s�.reau^e De, v ,� p`" 405D305 R._.Res s�qm amdy RjJ� cClq R-3 Res stgF -amdy R-5 Res 5¢�gk-famdY / R_-'Res Smgie_Fem6/ RA R.es446-4w a1 • �' 1�, R;}t Reskfi—D—tl Rel-2 Ret kl—e D-1 L, 9 RMf.Res M1.t�lt#smiy �,,�� 4153 Y Ros.aecmdtic-a�a aver sva� e` horst .�Di"A F'lk Cdr Flee X436 aMdlorvaI Z.— W • • N 1 (=t$ 0 200 400 Feet Attachment B CHAMBER July 25, 2022 Honorable Members of Roanoke City Council and the Roanoke Planning Commission, On behalf of the Roanoke Regional Chamber, I'd like to express our support for Carilion Clinic's request for an adjustment to zoning to allow the health care system to facilitate an element of its expansion project. Cariiion seeks a minor expansion plan modification to construct a parking garage at the corner of Jefferson St. and McClanahan St. A new parking garage on Jefferson Street was approved in 2019 as part of the zoning for the hospital expansion project. The requested adjustment simply relocates the parking garage. Construction of the garage is a necessary pre-condition to the completion of the Carilion Roanoke Memorial Hospital expansion. Carilion is the anchor of the Roanoke Innovation Corridor, and we are pleased that the City of Roanoke has supported efforts to expand its services to our community, Commonwealth, and beyond. The corridor's growth will undoubtedly continue to attract top-level talent and increase Roanoke's visibility as a leader in the medical and biomedical fields. Of note, this flurry of activity is not going unnoticed by decision-makers and leaders at upper levels of government—Virginia Secretary of Commerce and Trade Carren Merrick has visited Carilion twice this summer. Congressman Ro Khanna, who represents Silicon Valley, visited our region to share his view that advancements in innovation need not originate in California or large metropolitan areas. The takeaway is that we have momentum and plenty of room to grow. We hope you'll agree that Carilion's critical role in attracting talent to our area and meeting the health care needs of our community should be commended and supported and that you will act favorably on its request. I can be reached at 540-682-2101 if you would like to discuss this matter further. Sincerely, Joyce Waugh President& CEO 0 210 S. Jefferson St. ' Roanoke,VA 24011-1702 1 540.983.0700 1 540.983.0723(fax) RoanokeChamber.org [EXTERNAL] Carilion REOZNE INPUD M_ Irene Malachowsky to: planning 08/02/2022 09:57 PM "Irene Malachowsky"<resilientyou@gmail.com> To: planning@roanokeva.gov H+story: This message has been forwarded. 1 attachment A Carilion Notes to BZA&City Council.docx CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Dear BZA members and City Council RE: 6/27/2022 Carilion's proposal to Amend the existing INPUD Development Plan Standards for Tax Parcels 4060301, 1041002, 1041004, 1041003, 1040902,and 1040905. Ordinance#41623-111819 Now that I received confirmation Carilion has eliminated the "behavioral health phase"of their project see below email from Pete Larkin)without providing the city with another viable plan for expanding Behavioral Health services, it behooves the city not to approve their request for change in the location of the garage until Carilion provides an acceptable plan for the needed expansion of behavioral health services and a timeline for such project. Not doing so puts the health of individuals, families and our community at greater risk. E-Mail: Good morning, Ms. Malachowsky. Thanks for speaking to my colleague Hannah Curtis about the status of updates to Carilion Clinic's Behavioral Health building. Our Behavioral Health building plans are on hold while we focus on the first phase of the Carilion Roanoke Memorial Hospital expansion—the Crystal Spring Tower—and the parking garage to be constructed at McClanahan and Jefferson Streets. Because of the complex nature of an expansion project like ours, we're holding Off on additional updates on our project's later phases until we have more detailed information to share with the community. I hope this information is helpful to you. We appreciate connecting with and informing our South Roanoke neighbors and look forward to continuing to provide neighborhood updates as they become available. Pete Larkin Senior Consultant, Public Affairs—Corporate Communications Carilion Clinic 213 McClanahan St., Suite 2037 Roanoke, VA 24014 Below are excepts from articles which reveal how medical professionals within and outside of Carilion are aware of how the current systems we have in place do not adequately serve those affected by addiction and mental illness. Yes much progress has been made yet it remains a broken system in need of change. Carilion has the capacity to more effectively implement their plan than they are now committing. The proposed 6/27/2022 IMPUD postpones these much needed changes to behavioral health services and certainly does not reflect their mission statement: "Improve the health of the communities we serve." -Behavioral health issues to consider: A. Per Dr. Robert L. Trestman,Chair of Psychiatry &Behavioral Medicine @ RMH: 1. "America lost over 100,000 people to drug overdoses in 2021; Virginia alone lost over 2,650. The problem has escalated during the pandemic and shows no signs of improving in the first months of 2022. Here at Carilion, we have been working very hard to help those dealing with addiction." 2. "During the pandemic, all the weaknesses in the system were exacerbated, " Trestman said.."1'm frustrated, anxious and scared for the outcome of patients because we know what we need to do, we are trained to do it, but we don't have the ability to deliver the care people need." 3. Dr. Trestman goes on to say "We all know that the system of care for people with mental illness and substance use disorders is broken. Improving our ability to deliver care requires that we define the operational and policy problems and then propose solutions." 4. Dr. Robert Trestman presents to White House COVID task force July 16, 2021: "Our most vulnerable or disenfranchised experienced a disproportionate morbidity and mortality during this pandemic..This is a completely predictable failure resulting from chronic underfunding and the lack of coherence and resilience in the system. Addressing issues that give rise to mental illness and substance use disorders is a great investment." B. Nancy Howell Agee 1. Ms Agee, "We have five stories of behavioral health patient services, but it's an old building. And so we've talked about whether we renovate or build new, and we really feel we need a new facility." 2. According to The Roanoke Star: It's a fitting endeavor. Carilion is the only Virginia health system to participate in a nationwide depression clinical trial. The trial could make Vagus Nerve Stimulation a more widely available treatment option for those struggling with the mood disorder. "We have a very committed, active department of psychiatry and mental health, and our chair is passionate about this issue, and it was a concern of ours well before COVID, but of course COVID accelerated it,"she said. "A lot of us are leading the way to look at this issue. This is an exciting day, not just for Carilion, but for our entire region,"said Nancy Howell Agee, president and CEO of Carilion Clinic. "After several years of careful planning, we are embarking on a major expansion that will address the growing needs of the I million patients we serve and continue the great momentum happening in the Roanoke Innovation Corridor." C. Dr. Patrice Weiss, Carilion's Chief Medical Officer. Speaking about the new behavioral health building and cardiovascular services. 1. In an interview Weiss said demand for those services is growing. We also know that as the population of the United States ages, cardiovascular needs and cardiovascular disease increases." "Demand for behavioral health and psychiatric services has also been increasing Weiss said, "partly fueled by the opioid crisis." 2. Officials said the changes have been on Carilion's wish list for years. 3. Dr. Weiss "Carilion's wish list is really made up by what the community needs. Our community needs more access to care, and easier access to case and this is really a way for us to better serve the community. " If the above was true in 2015 when Carilion acquired the land for this project and in 2019 when their comprehensive plan was approved then why is it not true now?What changed for Carilion to now state this project is too complex to see it through?Surely it's not that needs for services has decreased. Many have stated that's not true. I respectfully request BZA and City Council pursue this issue further and not accept Carilion's alternative plan to remove approximately 20%of the existing behavioral health building and just do "cosmetic renovations"to the remaining 80%of a building, a building they clearly knew did not have the capacity to meet the communities needs for mental health services. Where will the needed 130,000 square foot building go? When will they return to this much needed expansion? Why ask these questions,why hold Carilion to their mission statement and commit to serve the needs of our community? Below is a statement from Mr Comer and it's what made this issue hit home;three quarters of our population are being affected by addiction and other DSM diagnoses -the health of our community is at stake. 1. Niles Comer is the director of the Roanoke Valley Collective Response to the Opioid and Addiction Crisis,an organization working to find new and effective strategies to combat addiction across the valley; "Since the beginning of the pandemic, the number ofAmericans addicted to drugs has increased from 10 to 14.5%. In the Roanoke Valley there are about 300,000 people. With 14.5 percent of that population addicted, that makes that number about 47,000 to 50,000. That's a large number. "But it gets worse, Comer said For every one person currently addicted to drugs an average of five people are dramatically and nep-atively impacted usually within the immediate family.This means that 72 percent of the population in the Roanoke Valley is negatively impacted by addiction." 2. In Cardinal News 3/29/22: In a further display of bipartisanship, State Delegate Sam Rasoul's idea also has the blessing of Gov.Glenn Youngkin. "We understand the critical need for additional capacity for mental health and substance use disorder care at our state-operated and private hospitals, as well as in our local communities. One way to do that is to better support and maximize our facilities, " John Littel, Virginia's new secretary of Human Health& Resources said in an email. 3. Anna Mendez,executive director of the Charlottesville-based nonprofit Partner for Mental Health said, "At the front end, Virginia has also struggled to provide the type of services that would prevent people with mental illness from needing more intensive inpatient treatment. We have created a perverse cycle of `needing'more hospital beds,"she said. "Because when people can't get the care they need in the community, they end up in crisis." Do we want to have more people end up in crisis? Not committing to serve this population as Carilion said they would increases that risk and everyone on city council and in the medical field knows the ripple effects are far reaching. We can do better and we need to do better. Thank you for your time and consideration. Irene Malachowsky 2208 Jefferson Street,Apt 314 Roanoke Va 24014 540-992-2212 Dear BZA members and City Council RE: 6/27/2022 Carilion's proposal to Amend the existing INPUD Development Plan Standards for Tax Parcels 4060301, 1041002, 1041004, 1041003, 1040902, and 1040905. Ordinance #41623-111819 Now that I received confirmation Carilion has eliminated the "behavioral health phase" of their project ( see below email from Pete Larkin) without providing the city with another viable plan for expanding Behavioral Health services, it behooves the city not to approve their request for change in the location of the garage until Carilion provides an acceptable plan for the needed expansion of behavioral health services and a timeline for such project. Not doing so puts the health of individuals, families and our community at greater risk. E-Mail: Good morning, Ms. Malachowsky. Thanks for speaking to my colleague Hannah Curtis about the status of updates to Carilion Clinic s Behavioral Health building. Our Behavioral Health building plans are on hold while we focus on the first phase of the Carilion Roanoke Memorial Hospital expansion — the Crystal Spring Tower— and the parking garage to be constructed at McClanahan and Jefferson Streets. Because of the complex nature of an expansion project like ours, we fe holding off on additional updates on our project s later phases until we have more detailed information to share with the community. 1 hope this information is helpful to you. We appreciate connecting with and informing our South Roanoke neighbors and look forward to continuing to provide neighborhood updates as they become available. Pete Larkin Senior Consultant, Public Affairs— Corporate Communications Carilion Clinic 213 McClanahan St., Suite 2037 Roanoke, VA 24014 Below are excepts from articles which reveal how medical professionals within and outside of Carilion are aware of how the current systems we have in place do not adequately serve those affected by addiction and mental illness. Yes much progress has been made yet it remains a broken system in need of change. Carilion has the capacity to more effectively implement their plan than they are now committing. The proposed 6/27/2022 IMPUD postpones these much needed changes to behavioral health services and certainly does not reflect their mission statement: "Improve the health of the communities we serve." - Behavioral health issues to consider: A. Per Dr. Robert L. Trestman, Chair of Psychiatry & Behavioral Medicine @ RMH: 1. 'America lost over 100,000 people to drug overdoses in 2021; Virginia alone lost over 2,650. The problem has escalated during the pandemic and shows no signs of improving in the first months of 2022. Here at Carilion, we have been working very hard to help those dealing with addiction." 2. `During the pandemic, all the weaknesses in the system were exacerbated," Trestman said.. `1 In frustrated, anxious and scared for the outcome of patients because we know what we need to do, we are trained to do it, but we don t have the ability to deliver the care people need." 3. Dr. Trestman goes on to say "We all know that the system of care for people with mental illness and substance use disorders is broken. Improving our ability to deliver care requires that we define the operational and policy problems and then propose solutions." 4. Dr. Robert Trestman presents to White House COVID task force July 16, 2021: `tour most vulnerable or disenfranchised experienced a disproportionate morbidity and mortality during this pandemic..This is a completely predictable failure resulting from chronic underfunding and the lack of coherence and resilience in the system. Addressing issues that give rise to mental illness and substance use disorders is a great investment." B. Nancy Howell Agee 1 . Ms Agee, "We have five stories of behavioral health patient services, but it's an old building. And so we've talked about whether we renovate or build new, and we really feel we need a new facility." 2. According to The Roanoke Star: It's a fitting endeavor. Carilion is the only Virginia health system to participate in a nationwide depression clinical trial. The trial could make Vagus Nerve Stimulation a more widely available treatment option for those struggling with the mood disorder. "We have a very committed, active department of psychiatry and mental health, and our chair is passionate about this issue, and it was a concern of ours well before COVID, but of course COVID accelerated it," she said. 'A lot of us are leading the way to look at this issue. This is an exciting day, not just for Carilion, but for our entire region,"said Nancy Howell Agee, president and CEO of Carilion Clinic. `After several years of careful planning, we are embarking on a major expansion that will address the growing needs of the 1 million patients we serve and continue the great momentum happening in the Roanoke Innovation Corridor." C. Dr. Patrice Weiss, Carilion's Chief Medical Officer. Speaking about the new behavioral health building and cardiovascular services. 1 . In an interview Weiss said demand for those services is growing. "We also know that as the population of the United States ages, cardiovascular needs and cardiovascular disease increases." "Demand for behavioral health and psychiatric services has also been increasing'; Weiss said, "partly fueled by the opioid crisis." 2. Officials said the changes have been on Carilion's wish list for years. 3. Dr. Weiss "Carillon's wish list is really made up by what the community needs. Our community needs more access to care, and easier access to case and this is really a way for us to better serve the community." If the above was true in 2015 when Carilion acquired the land for this project and in 2019 when their comprehensive plan was approved then why is it not true now? What changed for Carilion to now state this project is too complex to see it through? Surely it's not that needs for services has decreased. Many have stated that's not true. I respectfully request BZA and City Council pursue this issue further and not accept Carilion's alternative plan to remove approximately 20% of the existing behavioral health building and just do "cosmetic renovations" to the remaining 80% of a building, a building they clearly knew did not have the capacity to meet the communities needs for mental health services. Where will the needed 130,000 square foot building go? When will they return to this much needed expansion? Why ask these questions, why hold Carilion to their mission statement and commit to serve the needs of our community? Below is a statement from Mr Comer and it's what made this issue hit home; three quarters of our population are being affected by addiction and other DSM diagnoses - the health of our community is at stake. 1 . Niles Comer is the director of the Roanoke Valley Collective Response to the Opioid and Addiction Crisis, an organization working to find new and effective strategies to combat addiction across the valley; "Since the beginning of the pandemic, the number of Americans addicted to drugs has increased from 10 to 14.5% . In the Roanoke Valley there are about 300,000 people. With 14.5 percent of that population addicted, that makes that number about 47,000 to 50,000. That's a large number. "But it gets worse, Comer said For every one person currently addicted to drugs, an average of five people are dramatically and negatively impacted, usually within the immediate family. This means that 72 percent of the population in the Roanoke Valley is negatively impacted by addiction." 2. In Cardinal News 3/29/22: In a further display of bipartisanship, State Delegate Sam Rasoul 's idea also has the blessing of Gov. Glenn Youngkin. `We understand the critical need for additional capacity for mental health and substance use disorder care at our state-operated and private hospitals, as well as in our local communities. One way to do that is to better support and maximize our facilities," John Littel, Virginia's new secretary of Human Health & Resources said in an email. 3. Anna Mendez, executive director of the Charlottesville-based nonprofit Partner for Mental Health said, "At the front end, Virginia has also struggled to provide the type of services that would prevent people with mental illness from needing more intensive inpatient treatment. We have created a perverse cycle of feeding more hospital beds,"she said. `Because when people can t get the care they need in the community, they end up in crisis." Do we want to have more people end up in crisis? Not committing to serve this population as Carilion said they would increases that risk and everyone on city council and in the medical field knows the ripple effects are far reaching. We can do better and we need to do better. Thank you for your time and consideration. Irene Malachowsky 2208 Jefferson Street, Apt 314 Roanoke Va 24014 540-992-2212 [EXTERNAL] CARILION REZONE INPUD Irene Malachowsky to: planning 08/03/2022 10:24 AM Frog "Irene Malachowsky"<resilientyou@gmail.com> T,-): planning@roanokeva.gov s{'st(,ry: This message has been forwarded. 1 attachment R PIF Carilion Notes to Planning Commission.pdf CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Planning Commission RE: 6/27/2022 Carilion's proposal to Amend the existing 1NPUD Development Plan Standards for Tax Parcels 4060301, 1041002, 1041004, 1041003, 1040902,and 1040905. Ordinance#41623-111819 Now that I received confirmation Carilion has eliminated the"behavioral health phase"of their project see below email from Pete Larkin)without providing the city with another viable plan for expanding Behavioral Health services, it behooves the city not to approve their request for change in the location of the garage until Carilion provides an acceptable plan for the needed expansion of behavioral health services and a timeline for such project. Not doing so puts the health of individuals, families and our community at greater risk. E-Mail: Good morning, Ms. Malachowsky. Thanks for speaking to my colleague Hannah Curtis about the status of updates to Carilion Clinic's Behavioral Health building. Our Behavioral Health building plans are on hold while we focus on the first phase of the Carilion Roanoke Memorial Hospital expansion—the Crystal Spring Tower—and the parking garage to be constructed at McClanahan and Jefferson Streets. Because of the complex nature of an expansion project like ours, we're holding off on additional updates on our project's later phases until we have more detailed information to share with the community. I hope this information is helpful to you. We appreciate connecting with and informing our South Roanoke neighbors and look forward to continuing to provide neighborhood updates as they become available. Pete Larkin Senior Consultant, Public Affairs—Corporate Communications Carilion Clinic 213 McClanahan St., Suite 2037 Roanoke, VA 24014 Below are excepts from articles which reveal how medical professionals within and outside of Carilion are aware of how the current systems we have in place do not adequately serve those affected by addiction and mental illness. Yes much progress has been made yet it remains a broken system in need of change. Carilion has the capacity to more effectively implement their plan than they are now committing. The proposed 6/27/2022 IMPUD postpones these much needed changes to behavioral health services and certainly does not reflect their mission statement: "Improve the health of the communities we serve." -Behavioral health issues to consider: A. Per Dr.Robert L.Trestman,Chair of Psychiatry & Behavioral Medicine: 1. "America lost over 100,000 people to drug overdoses in 2021; Virginia alone lost over 2,650. The problem has escalated during the pandemic and shows no signs of improving in the first months of 2022. Here at Carilion, we have been working very hard to help those dealing with addiction." 2. "During the pandemic, all the weaknesses in the system were exacerbated, " Trestman said..`7'm frustrated, anxious and scared for the outcome ofpatients because we know what we need to do, we are trained to do it, but we don't have the ability to deliver the care people need. " 3. Dr. Trestman goes on to say "We all know that the system of care for people with mental illness and substance use disorders is broken. Improving our ability to deliver care requires that we define the operational and policy problems and then propose solutions." 4. Dr. Robert Trestman presents to White House COVID task force July 16,2021: "Our most vulnerable or disenfranchised experienced a disproportionate morbidity and mortality during this pandemic..This is a completely predictable failure resulting from chronic underfunding and the lack of coherence and resilience in the system. Addressing issues that give rise to mental illness and substance use disorders is a great investment." B. Nancy Howell Agee,president and chief executive officer of Carilion Clinic 1. Ms Agee, "We have five stories of behavioral health patient services, but it's an old building. And so we've talked about whether we renovate or build new, and we really feel we need a new facility." 2. According to The Roanoke Star: It's a fitting endeavor. Carilion is the only Virginia health system to participate in a nationwide depression clinical trial. The trial could make Vagus Nerve Stimulation a more widely available treatment option for those struggling with the mood disorder. "We have a very committed, active department of psychiatry and mental health, and our chair is passionate about this issue, and it was a concern of ours well before COVID, but of course COVID accelerated it,"she said. "A lot of us are leading the way to look at this issue. This is an exciting day, not just for Carilion, but for our entire region, "said Nancy Howell Agee, president and CEO of Carilion Clinic. "After several years of careful planning, we are embarking on a major expansion that will address the growing needs of the 1 million patients we serve and continue the great momentum happening in the Roanoke Innovation Corridor." C. Dr.Patrice Weiss,Carilion's Chief Medical Officer. Speaking about the new behavioral health building and cardiovascular services. 1. In an interview Weiss said demand for those services is growing. "We also know that as the population of the United States ages, cardiovascular needs and cardiovascular disease increases." "Demand for behavioral health and psychiatric services has also been increasing Weiss said, "partly fueled by the opioid crisis." 2. Officials said the changes have been on Carilion's wish list for years. 3. Dr. Weiss "Carilion's wish list is really made up by what the community needs. Our community needs more access to care, and easier access to case and this is really a way for us to better serve the community." If the above was true in 2015 when Carilion acquired the land for this project and in 2019 when their comprehensive plan was approved then why is it not true now?What changed for Carilion to now state this project is too complex to see it through?Surely it's not that needs for services has decreased. Many have stated that's not true. I respectfully request the Planning Commission,BZA and City Council pursue this issue further and not accept Carilion's alternative plan to remove approximately 20%of the existing behavioral health building and just do "cosmetic renovations"to the remaining 80%of a building, a building they clearly knew did not have the capacity to meet the communities needs for mental health services. Where will the needed 130,000 square foot building go? When will they return to this much needed expansion? Does the community have to wait for the new Oncology Center to be completed before Carilion returns to their commitment to expand Behavioral Health services?That could take years. Why ask these questions,why hold Carilion to their mission statement and commit to serve the needs of our community? Below is a statement from Mr Comer and it's what made this issue hit home;three quarters of our population are being affected by addiction and other DSM diagnoses -the health of our community is at stake. 1. Niles Comer is the director of the Roanoke Valley Collective Response to the Opioid and Addiction Crisis, an organization working to find new and effective strategies to combat addiction across the valley; "Since the beginning of the pandemic, the number ofAmericans addicted to drugs has increased from 10 to 14.5%. In the Roanoke Valley there are about 300,000 people. With 14.5 percent of that population addicted, that makes that number about 47,000 to 50,000. That's a large number. "But it gets worse Comer said For every one person currently addicted to drugs an average of five people are dramatically and negatively impacted usually within the immediate family. This means that 72 percent of the population in the Roanoke Valley is negatively impacted by addiction." 2. In Cardinal News 3/29/22: In a further display of bipartisanship, State Delegate Sam Rasoul's idea also has the blessing of Gov. Glenn Youngkin. "We understand the critical need for additional capaci for mental health and substance use disorder care at our state-operated and private hospitals, as well as in our local communities One way to do that is to better support and maximize our facilities, " John Littel, Virginia's new secretary of Human Health& Resources said in an email. 3. Anna Mendez,executive director of the Charlottesville-based nonprofit Partner for Mental Health said, "At the front end, Virginia has also struggled to provide the type of services that would prevent people with mental illness from needing more intensive inpatient treatment. We have created a perverse cycle of`needing'more hospital beds,"she said. "Because when people can't get the care they need in the community, they end up in crisis." Do we want to have more people end up in crisis? Not committing to serve this population as Carilion said they would increases that risk. Am sure people on city council,planning commission,BZA and in the medical field knows the ripple effects of not increasing our capacity to care for those most in need are far reaching. We can do better and we need to do better. Thank you for your time and consideration. Irene Malachowsky 2208 Jefferson Street,Apt 314 Roanoke Va 24014 540-992-2212 Planning Commission RE: 6/27/2022 Carilion's proposal to Amend the existing INPUD Development Plan Standards for Tax Parcels 4060301, 1041002, 1041004, 1041003, 1040902, and 1040905. Ordinance #41623-111819 Now that I received confirmation Carilion has eliminated the "behavioral health phase" of their project ( see below email from Pete Larkin) without providing the city with another viable plan for expanding Behavioral Health services, it behooves the city not to approve their request for change in the location of the garage until Carilion provides an acceptable plan for the needed expansion of behavioral health services and a timeline for such project. Not doing so puts the health of individuals, families and our community at greater risk. E-Mail: Good morning, Ms. Malachowsky. Thanks for speaking to my colleague Hannah Curtis about the status of updates to Carilion Clinic's Behavioral Health building. Our Behavioral Health building plans are on hold while we focus on the first phase of the Carilion Roanoke Memorial Hospital expansion — the Crystal Spring Tower— and the parking garage to be constructed at McClanahan and Jefferson Streets. Because of the complex nature of an expansion project like ours, we're holding off on additional updates on our project's later phases until we have more detailed information to share with the community. 1 hope this information is helpful to you. We appreciate connecting with and informing our South Roanoke neighbors and look forward to continuing to provide neighborhood updates as they become available. Pete Larkin Senior Consultant, Public Affairs — Corporate Communications Carilion Clinic 213 McClanahan St., Suite 2037 Roanoke, VA 24014 Below are excepts from articles which reveal how medical professionals within and outside of Carilion are aware of how the current systems we have in place do not adequately serve those affected by addiction and mental illness. Yes much progress has been made yet it remains a broken system in need of change. Carilion has the capacity to more effectively implement their plan than they are now committing. The proposed 6/27/2022 IMPUD postpones these much needed changes to behavioral health services and certainly does not reflect their mission statement: "Improve the health of the communities we serve." - Behavioral health issues to consider: A. Per Dr. Robert L. Trestman, Chair of Psychiatry & Behavioral Medicine: 1. "America lost over 100,000 people to drug overdoses in 2021; Virginia alone lost over 2,650. The problem has escalated during the pandemic and shows no signs of improving in the first months of 2022. Here at Carilion, we have been working very hard to help those dealing with addiction." 2. "During the pandemic, all the weaknesses in the system were exacerbated," Trestman said.."I'm frustrated, anxious and scared for the outcome of patients because we know what we need to do, we are trained to do it, but we don't have the ability to deliver the care people need." 3. Dr. Trestman goes on to say "We all know that the system of care for people with mental illness and substance use disorders is broken. Improving our ability to deliver care requires that we define the operational and policy problems and then propose solutions." 4. Dr. Robert Trestman presents to White House COVID task force July 16, 2021 : "Our most vulnerable or disenfranchised experienced a disproportionate morbidity and mortality during this pandemic..This is a completely predictable failure resulting from chronic underfunding and the lack of coherence and resilience in the system. Addressing issues that give rise to mental illness and substance use disorders is a great investment." B. Nancy Howell Agee, president and chief executive officer of Carilion Clinic 1 . Ms Agee, "We have five stories of behavioral health patient services, but it's an old building. And so we've talked about whether we renovate or build new, and we really feel we need a new facility." 2. According to The Roanoke Star: It's a fitting endeavor. Carilion is the only Virginia health system to participate in a nationwide depression clinical trial. The trial could make Vagus Nerve Stimulation a more widely available treatment option for those struggling with the mood disorder. "We have a very committed, active department of psychiatry and mental health, and our chair is passionate about this issue, and it was a concern of ours well before COVID, but of course COVID accelerated it,"she said. "A lot of us are leading the way to look at this issue. This is an exciting day, not just for Carilion, but for our entire region,"said Nancy Howell Agee, president and CEO of Carilion Clinic. "After several years of careful planning, we are embarking on a major expansion that will address the growing needs of the 1 million patients we serve and continue the great momentum happening in the Roanoke Innovation Corridor." C. Dr. Patrice Weiss, Carilion's Chief Medical Officer. Speaking about the new behavioral health building and cardiovascular services. 1 . In an interview Weiss said demand for those services is growing. "We also know that as the population of the United States ages, cardiovascular needs and cardiovascular disease increases." "Demand for behavioral health and psychiatric services has also been increasing" Weiss said, "partly fueled by the opioid crisis." 2. Officials said the changes have been on Carilion's wish list for years. 3. Dr. Weiss "Carilion's wish list is really made up by what the community needs. Our community needs more access to care, and easier access to case and this is really a way for us to better serve the community." If the above was true in 2015 when Carilion acquired the land for this project and in 2019 when their comprehensive plan was approved then why is it not true now? What changed for Carilion to now state this project is too complex to see it through? Surely it's not that needs for services has decreased. Many have stated that's not true. I respectfully request the Planning Commission, BZA and City Council pursue this issue further and not accept Carilion's alternative plan to remove approximately 20% of the existing behavioral health building and just do "cosmetic renovations" to the remaining 80% of a building, a building they clearly knew did not have the capacity to meet the communities needs for mental health services. Where will the needed 130,000 square foot building go? When will they return to this much needed expansion? Does the community have to wait for the new Oncology Center to be completed before Carilion returns to their commitment to expand Behavioral Health services? That could take years. Why ask these questions, why hold Carilion to their mission statement and commit to serve the needs of our community? Below is a statement from Mr Comer and it's what made this issue hit home; three quarters of our population are being affected by addiction and other DSM diagnoses - the health of our community is at stake. 1 . Niles Comer is the director of the Roanoke Valley Collective Response to the Opioid and Addiction Crisis, an organization working to find new and effective strategies to combat addiction across the valley; "Since the beginning of the pandemic, the number of Americans addicted to drugs has increased from 10 to 14.5% . In the Roanoke Valley there are about 300,000 people. With 14.5 percent of that population addicted, that makes that number about 47,000 to 50,000. That's a large number. "But it gets worse, Comer said For every one person currently addicted to drugs, an average of five people are dramatically and negatively impacted, usually within the immediate family. This means that 72 percent of the population in the Roanoke Valley is negatively impacted by addiction." 2. In Cardinal News 3/29/22: In a further display of bipartisanship, State Delegate Sam Rasoul's idea also has the blessing of Gov. Glenn Youngkin. "We understand the critical need for additional capacity for mental health and substance use disorder care at our state-operated and Private hospitals, as well as in our local communities. One way to do that is to better support and maximize our facilities," John Littel, Virginia's new secretary of Human Health & Resources said in an email. 3. Anna Mendez, executive director of the Charlottesville-based nonprofit Partner for Mental Health said, "At the front end, Virginia has also struggled to provide the type of services that would prevent people with mental illness from needing more intensive inpatient treatment. We have created a perverse cycle of `needing'more hospital beds,"she said. "Because when people can't get the care they need in the community, they end up in crisis." Do we want to have more people end up in crisis? Not committing to serve this population as Carilion said they would increases that risk. Am sure people on city council, planning commission, BZA and in the medical field knows the ripple effects of not increasing our capacity to care for those most in need are far reaching. We can do better and we need to do better. Thank you for your time and consideration. Irene Malachowsky 2208 Jefferson Street, Apt 314 Roanoke Va 24014 540-992-2212 .i [EXTERNAL] Planning Commission Barbara Duerk to: planning 08/03/2022 11:42 AM F,•�.,,- 'Barbara Duerk"<barbgary@cox.net> To: planning@roanokeva.gov History This message has been forwarded. CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Discussion Gateway entrance for VTC Carilion Traffic flow Greenway connector Good citizen Sent from my iPhone Page 1 of 1 CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. [EXTERNAL] Planning Commission August 8 barbgary to: planning 08/03/2022 03:26 PM Hide Details From: <barbgary@cox.net> To: <planning@roanokeva.gov> History: This message has been forwarded. 1 Attachment Planning Commission members August 8.docx Tina, These are comments for the Planning Commission. B Barbara N. Duerk CONNECT NOW 2607 Rosalind Ave.,S.W. Roanoke,VA 24014 540-580-1621 barbgary@cox.net "CHL r s Yore TO C !6E YaURs-FLF- file:///C:/Users/tmcarr/AppData/LocaUTemp/notesE8F28A/—web7326.htm 8/11/2022 Planning Commission members: VTC/Carilion is an economic engine for the Roanoke Valley and SW Virginia. VTC/Carilion deserves a GATEWAY entrance for the medical complex. Evaluate the best access for Carilion. Provide the infrastructure needed to allow "seamless" transportation for persons locally and traveling from outside the area. Alleviate traffic on Neighborhood Connectors. Currently there are two intersections that prioritize LEFT turns. Remove giving drivers turning left the right of way. This is an unusual traffic pattern for visitors in Roanoke. A GATEWAY entrance would also reduce the number of cars and speed of vehicles on Neighborhood streets. The Starline Trolley hours should be extended to 7 days a week. The daily hours should accommodate the shift requirements for Carilion. File this under: Climate Change. Fewer people driving motor vehicles and more people walking and bicycling will help with climate change. The Carilion goal is for a healthy community. I have asked for the city motto to change one of the words of vibrant to healthy. ROUTING Valley Metro on McClanahan to provide stop for SORO Village. I orginally asked for a Transit stop, but have heard about the negative activity of transit stops. Just , improve hours, time schedule and days of operation. Update "look and feel" of Transit. Make it cool to use. Valley Metro routes now serve McClanahan. Can a visitor who arrived by AMTRAK connect to a bus serving South Roanoke? Expand the hours of Valley Metro so it can meet the outgoing and incoming trains. An additional 600 cars planned for the parking garage will impact the neighborhood local street traffic and speed. Is there a way to control speed on neighborhood streets? Add incentives for persons to use the Greenways to get to services and work. Make the tunnel under the tracks off of Evans Mill more user friendly. Add more bicycle parking. Barbara Duerk, 540-580-1621 1 i Re: [EXTERNAL] RE: Your inquiry about Carilion Clinic Behavioral Health Brittany Gardner to: barbgary, Irene Malachowsky 08/08/2022 11:11 AM Cc. Katharine Gray,Tina Carr ; R,Y Brittany Gardner/Employees/City_of_Roanoke To.. <barbgary@cox.net>, Irene Malachowsky<resilientyou@gmail.com> Cc: Katharine Gray/Employees"City_of_Roanoke@City_of_Roanoke,Tina Carr."Employees/City_of_Roanoke@City_of_Roanoke Barbara and Irene, These comments will be relayed to the BZA members. have copied Katharine Gray on this email as she is the Project Manager for Carilion's application before Planning Commission. Katharine will be handling public comment as it relates to that matter. Brittany Gardner, AICP, CZA(she/her) Acting Zoning Administrator i City of Roanoke Ph: (540) 853-1139 Email: brittany.gardner@roanokeva.gov CAUTION: This email originated from outside yo... 08/05/2022 01:46:41 PM From: <barbgary@cox.net> To: <brittany.gardner@roanokeva.gov> Date: 08/05/2022 01:46 PM Subject: [EXTERNAL] RE:Your inquiry about Carilion Clinic Behavioral Health CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Dear Brittany, Irene Malachowsky spoke with Pete Larkin about some issues that are concerns to citizens. Barbara From: Irene Malachowsky<resilientyou@gmail.com> Sent: Friday,August S, 2022 10:47 AM To: Barbara Duerk<barbgary@cox.net> Subject: Re:Your inquiry about Carilion Clinic Behavioral Health Hi Barbara Spoke with Mr Larkin today and we spoke about several concerns the community had and when inquired about the community using Carilion's parking garage he made it very clear that the new garage on Jefferson/McClanahan will be free parking for the community, not just Carilion. Mr Larkin assured be that many in Carilion has express the same needs I have for the Behavioral Health project to move forward and when I asked if we would have to wait till the new oncology building is complete, he said he did not have any information as to time frame or location as there are many factors they are lookin at. This has not been brought up again at any of our meetings and it may not have registered as it did not register in my mind either. I also asked if Carilion could revisit how they direct traffic off 581. Recognizing that it's to costly to add a separate hospital exit, however once off 581 instead of the green hospital arrow directing people to come trough McClanahan, if it had a left turn onto Franklin people could go more directly to the research/clinich buildings and end up on Jefferson close to the now three hospital parking garages. That's all for now. Enjoy the day! Irene On Jul 29, 2022, at 12:34 PM, Barbara Duerk<barbgary@cox.net>wrote: Irene, I heard him say they have put on hold. My phone is too small to read the details. Need to take my computer to read. I am hoping another location. Carilion is Expanding downtown, along Franklin and Tanglewood. MaryEllen Goodlatte is not in town. Balzer and Associated is going to be presenting at the planning commission. I will send you the contact info for Carilion Public relations Sent from my iPhone On Jul 29,2022,at 11:49 AM, Irene Malachowsky<resilientvou(aDgmail.com>wrote: Hi Barbara Confirmation about the behavioral health. What's your understanding as to the reason Peter gave for putting this project on hold? Irene Sent from my iPhone Begin forwarded message: From:"Larkin, Peter S. (Pete)"<pslarkin(u)carilionclinic.orq> Date:July 29,2022 at 10:58:27 AM EDT To:resilientyou(cDgmail.com Subject:Your inquiry about Carilion Clinic Behavioral Health Good morning, Ms. Malachowsky. Thanks for speaking to my colleague Hannah Curtis about the status of updates to Carilion Clinic's Behavioral Health building. Our Behavioral Health building plans are on hold while we focus on the first phase of the Carilion Roanoke Memorial Hospital expansion —the Crystal Spring Tower—and the parking garage to be constructed at McClanahan and Jefferson Streets. Because of the complex nature of an expansion project like ours, we're holding off on additional updates on our project's later phases until we have more detailed information to share with the community. I hope this information is helpful to you. We appreciate connecting with and informing our South Roanoke neighbors and look forward to continuing to provide neighborhood updates as they become available. Pete Larkin Senior Consultant, Public Affairs—Corporate Communications Carilion Clinic 213 McClanahan St., Suite 2037 Roanoke, VA 24014 0—540-266-6559 1 M —540-580-0987 1 pslarkin@carilionclinic.org 24/7 MEDIA-540-525-6041 1 media@carilionclinic.org carilionclinic.org/news <image001.jpg> Notice:The information and attachmentisi contained in this communication are intended for the addressee only,and may be confidential and/or legally privileged. If you have received this communication in error. please contact the sender immediately,and delete this communication frorn any computer or network systefzr.Any interception,review,printing,copying,re-transmission. dissemination,or other use of or taking of any action upon this information by persons or entities other than the intended recipient is strictly prohibited by law and may subject them to criminal or civil liability.Carillon Clinic shall not be liable for the improper and/or incomplete transmission of the information contained in this communication or far any delay m its receipt. INPUD(c): Institutional. RM-1: Res Mixed 1 1 Planned Unit Dev Density Conditional R-5: Res . Ord#35951 Single-Family 1 .1 MX: Mixed Use. 1 • 1 1" 1 ` 1 1 1 ` 1 . 1 1 1 ' 1 ROS: Recreation ♦ r and Open Space INPUD(c): Institutional Planned KW: • • - Unit Dev Conditional)/ � ♦ I Ord#33891 /MX(c):I'Mixed Use'CondiGnal • � Ord#25889 • • • INPUD`. Institutional♦�♦��♦♦♦♦♦♦♦y� .�-.- -aye♦♦♦♦♦♦j♦♦♦j♦♦♦♦♦♦� •, �, PlannediUnit Devi♦ ♦♦♦♦♦♦♦♦ i,� ROS: Recreation + .. �- �. ��r♦♦♦�♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦�♦�� . .. and Open Space ,rye♦♦♦♦♦♦♦♦♦♦♦ ♦♦�♦♦♦ �♦♦♦�♦♦♦♦�♦♦�♦♦♦♦♦♦��♦♦• • . • Mixed' ' ••"'• �1�♦'♦♦♦♦♦♦♦ ♦♦♦�INPUDaIn's ut�onal� ♦♦♦♦1♦♦� • . .- Use ♦♦j - ♦♦♦♦♦♦♦♦♦ ♦+®♦♦♦♦♦♦♦♦♦ P,Ianne*adgVgVA t Devi♦♦♦ ♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦� ♦♦♦ ♦♦♦♦♦ ♦♦ ♦♦♦♦♦♦♦♦♦♦♦♦ ♦ �� ® INNER Commercial-Nei d hborhooL'WWV,W`* a♦ 9_ 1�� 1-2: Heavy ♦,�a Industrial `• RMF: Res Multifamily -• �- ", IN: • ROS: Recreation . . Institutional •i and Open Space RM-2: INPUD(c): Institutional Planned • Mi Res xed � Uional Density Ord#36997-032105 1 Be - R-12: Res Single-Family 1 • M Mixeensit Y Single-Family i R-5: INPUD(c): Institution I Planned Single-Family U5iflJev Conditional . - - MX Use Mixed ROS: Recreation - � • � i �• � - .. Ord#35951 � / m R-12; Res e n ad Open' INPUD(c): - • . - - . . . - p•, m Single-Family Space Institutional Planned • Unit'Dev Conditional �- � • � Ord#33891 . MX(c): Mixed�Use Conditional O`rd#25889 r i.�• Institutional � �♦♦♦♦�♦♦�♦♦♦�` Planned Unit Devi♦♦J♦♦♦♦♦♦��♦�:-�.:♦♦�♦^`� • . • +►'��♦��♦�♦♦♦♦���♦♦♦o♦♦♦��INPUD(c)Tlnstitutional ROS.�R�ecreation ��j�® ♦♦♦j♦♦♦♦j♦♦♦♦♦♦♦♦♦♦`♦♦♦P armed UDe'v/ . .. ... and Open INPUD c ♦♦♦�♦♦♦♦♦♦♦♦♦ ♦♦ ♦�`.,.�-- .rte nditiona Space ,,(���i►♦•♦i►�i►�s��♦♦�♦♦ Co . .. I I Institutional Planned♦ ' ���Ord#30431 MX: Unit_Dev Conditionals ♦♦♦♦♦�'♦�♦�+�' • Mixed INPUI� Ord#30431`�`�`��` ♦♦♦♦♦♦♦♦♦♦� Use ♦� Instir ♦♦♦ ♦ ♦♦♦♦♦♦♦ � , ♦♦�►�♦ tutional�,,� ♦♦�j♦♦♦♦♦ ♦♦♦♦♦♦♦� �� - ' - ''� ♦ •• ♦♦ ♦�- INP.UD: Inie n De stitutio�a>�♦♦♦? ♦ ♦♦� PlannedYUnit Devi♦ - ;♦♦♦♦♦♦♦�� Ord#40245-051819 CN:` ��♦♦♦♦♦� I-2: Heavy Commercial-Neighborhood ♦��/ Industrial • @of RMF'Res %NbMultifamil )ROS: Y Institutional Recreation and Open Space y . .- RM-2: 1 Res Mixed Density RM-1: Res Mixed Density IN: ly Institutional Single-Fami Zoning Amendment Application Department of Planning,Building and Development Room 170,Noel C.Taylor Municipal Building 215 Church Avenue, S.W. Roanoke,Virginia 24011 Click Here to Print Phone: (540)853-1730 Filing Date:Jul 15,2022 Submittal Number: Amended Application No.1 ❑ Rezoning,Not Otherwise Listed ❑Amendment of Proffered Conditions ❑ Rezoning,Conditional ❑X Amendment of Planned Unit Development Plan ❑ Rezoning to Planned Unit Development ❑ Amendment of Comprehensive Sign Overlay District ❑ Establishment of Comprehensive Sign Overlay District PropeA Infor£m"� Address: SEE ATTACHED Official Tax No(s).: 4060301,1041002,1041004,1041003,1040905,and 1040902 Existing ❑ Without Conditions Ordinance Zoning: INPUD,Institutional Planned Unit Developme ❑ With Conditions No(s).(If See Attached X❑ Planned Unit Development applicable): Requested ❑ Without Conditions Proposed Zoning: INPUD,Institutional Planned Unit Developme ❑ With Conditions Land Use: See Attached Q Planned Unit Development Property Owner Information: _71 Name: See Attached Phone Number: Address: E-mail: P,opedi 0-ers Signature' Applicant Information (if different from owner): Name: Carillon Medical Center Phone Number: +1 (540)224-5062 Address: 213 S.Jefferson St.Suite 1600 Roanoke,VA 24011 E-mail: ncconte@carilionclinic.org App' ants&pa:we `Autliarized Agent information (if applicable): Name: Balzer and Associates,Inc.-Chris Burns Phone Number: +1 (540)772-9580 Address: 1208 Corporate Circle,Roanoke,Va 24018 E-mail: cburns@balzer.cc & Aulhori¢e�A;enfs S!gnature. 7 Zoning Amendment Application Checklist The following must be submitted for all applications: Ix Completed application form and checklist. Ix Written narrative explaining the reason for the request. I- Metes and bounds description, if applicable. x Filing fee. For a rezoning not otherwise listed, the following must also be submitted: F-- Concept plan meeting the Application Requirements of item '2(c)'in Zoning Amendment Procedures. For a conditional rezoning, the following must also be submit (- Written proffers. See the City's Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item'2(c)'in Zoning Amendment Procedures. Please label as r 'development plan'if proffered. Fora planned unit development,the following must also be submitted: Fx Development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance. For a comrehensw pian swrlav istrict, the following must be submitted: Comprehensive signage plan meeting the requirements of Section 36.2-336(d)(2)of the City's Zoning Ordinance. For an amendment of proffered con ons, the fo owrng mt�saso esu miffed: Amended development or concept plan meeting the Application Requirements of item '2(c)'in Zoning Amendment Procedures, if applicable. F- Written proffers to be amended. See the City's Guide to Proffered Conditions. 1- Copy of previously adopted Ordinance. 7F6r" " ann` U6 elopmenfa nenc ment,the following must also be submitted: FX- Amended development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance. FX- Copy of previously adopted Ordinance. For a comprehensive sign overlay amendment,;the follawi sa be ubmittecl:. (- Amended comprehensive signage plan meeting the requirements of Section 36.2-336(d)of the City's Zoning Ordinance. F- Copy of previously adopted Ordinance. For a proposal that requires a traffic impacitpdy be submitted to the City,the folk ; must also be submitted: A Traffic Impact Study in compliance with Appendix B-2(e)of the City's Zoning Ordinance. For a proposal th o is impact analysis oe submitfed to VDOT, the following must also be submitted: I Cover sheet. (- Traffic impact analysis. (- Concept plan. F- conditions, if applicable. f- Required fee. *An electronic copy of this application and checklist can be found at www.roanokeva.gov/planningcommission. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. Carillon Zoning Amendment Application Subject Parcel Information Original Filing Date 6/27/2022 Amended Application#17/15/2022 Page 1 of 3 Parcel 4060301 Owner: Carillon Medical Center, a Virginia Non-Stock Corporation, successor in interest to Roanoke Hospital Association Address: 1906 Belleview Ave. SE Existing Zoning: INPUD Ordinance #:41623-111819 Name: CARILION MEDICAL CENTER By: Nicholas C. Conte Secreta- Mailing Address: 213 S.Jefferson Street Suite 1600 Roanoke VA 24011 Phone: 540-224-5063 E-mail: ncconte carilionclinic ore Owners Signature: / , Parcels 1041002 and 1041004 Owner: Carillon Medical Center, a Virginia Non-Stock Corporation, successor in interest to Roanoke Memorial Hospitals Address: 0 Jefferson St. and 2013 Jefferson St Existing Zoning: INPUD Ordinance#:41623-111819 Name: CARILION MEDICAL CENTER By: Nicholas C. Conte Secretary Mailing Address: 213 S. Jefferson Street Suite 1600 Roanoke VA 24011 Phone: 540-224-5063 E-mail:_ ncconte(a)carilionclinic.org Owners Signature: Carillon Zoning Amendment Application Subject Parcel Information Original Filing Date 6/27/2022 Amended Application #17/15/2022 Page 2 of 3 Parcel 1041003 Owner: Carillon Medical Center, a Virginia Non-Stock Corporation, successor in interest to Roanoke Hospital Association Address: 2017 Jefferson St. SW Existing Zoning: INPUD Ordinance#:41623-111819 Name: CARILION MEDICAL CENTER, successor in interest to Roanoke Hospital Association By: Nicholas C. Conte, Secretary Mailing Address: 213 S.Jefferson Street Suite 1600 Roanoke VA 24011 Phone: 540-224-5063 E-mail:_ ncconte@carilionclinic.org Owners Signature: /o ,7"' ✓ ,, Parcel 1040905 Owner: Carillon Clinic Properties, LLC, a Virginia limited liability company Address: 2001 Crystal Spring Ave SW Existing Zoning: INPUD Ordinance#:41623-111819 Name: CARILION CLINIC PROPERTIES, LLC By: Nicholas C. Conte Executive Vice President and Registered Agent Mailing Address: 213 S.Jefferson Street, Suite 1600, Roanoke, VA 24011_ Phone: 540-224-5063 E-mail:_ ncconteCcDcarillonclinic.orp Owners Signature: C' ,, � G� Carillon Zoning Amendment Application Subject Parcel Information Original Filing Date 6/27/2022 Amended Application#17/15/2022 Page 3 of 3 Parcel 1040902 Owner: CHS Inc., a Virginia corporation Address: 127 McClanahan St. SW Existing Zoning: INPUD Ordinance#:41623-111819 Name: CHS INC. By: Nicholas C. Conte, Secretary Mailing Address: 213 S.Jefferson Street, Suite 1600 Roanoke, VA 24011 Phone: 540-224-5063 T E-mail: ncconte@carilionclinic.org Owners Signature: - �� CARILION INPUD NARRATIVE 6/27/2022 In 2015, Carilion acquired land from the Western Virginia Water Authority in order to support a much-needed expansion of Roanoke Memorial Hospital.The property upon which the Crystal Spring Tower is now being constructed was initially rezoned for hospital expansion that year (Ordinance #4025-051815). In 2019, the City approved a single comprehensive INPUD Development Plan (Ordinance #41623-111819) for the following Tax Parcels: 4060301 (Existing Hospital Parcel), former 4060507 (former Pump Station Parcel), former 4060506 (Hospital Expansion Parcel), 1041002 and 1041004 (Cancer Center Parcels), 1041003 (Behavioral Health and Parking Expansion Parcel), and 1040902 and 1040905 (Cardiology Parcels). Over this period of time,Carilion has continued to evaluate the needs of the community,as well as the latest health care developments in treatment and education and has continued to refine its plans accordingly. As a result of that continued analysis, Carilion is proposing and seeking approval for amendments to the existing INPUD Development Plan. The amendments will allow for a modified configuration of the previously approved parking structure and a modified redevelopment pattern for Tax Parcel 1041003. The current zoning allows for a new, expanded Behavioral Health building at the corner of Jefferson Street and McClanahan Street, as well as a new parking garage fronting on Jefferson Street and continuing through the vacated portion of Crystal Spring Avenue. The parking garage approved in 2019 is permitted to include up to 600 parking spaces. The revised development plan described in this application calls for the existing Behavioral Health Tower, previously designated for redevelopment, to remain in place. The existing two- story wing of the Behavioral Health building would be partially removed to allow for the construction of a parking garage at the corner of Jefferson Street and McClanahan Street. The number of parking spaces in the garage is unchanged from the number approved in 2019. The portion of the Behavioral Health building that fronts on Jefferson Street will be modified to provide a connection between the parking garage and the pedestrian bridge over Jefferson Street. This new INPUD plan provides the parking necessary to support the Hospital Expansion and also provides more flexibility for future re-development opportunities. The proposed modifications maintain most of the same design guidelines established with the currently approved INPUD Development Plan. None of the proposed INPUD development plan modifications will affect the development on the east side of Jefferson Street,where the hospital expansion is now underway. Perspective views for the new garage are included to show what the new garage might look like. These views are for illustrative purposes to highlight the types of architectural variation that will be utilized and that is required by the updated Development Plan standards. Section views are also included with this package to provide context and clearly show how the scale of this building will be very compatible and harmonious with the surrounding buildings. A traffic study was prepared and approved as part of the 2019 rezoning request. The currently proposed reduction in project scope results in a reduction in traffic volumes that will be generated by the project. All traffic improvements identified in the previous study will still be incorporated into the project. This application seeks the following: Amend the existing INPUD Development Plan Standards for Tax Parcels 4060301, 1041002, 1041004, 1041003, 1040902, and 1040905. Ordinance#41623-111819 Amend existing INPUD Development Plan Standards The Development Standards are being updated to reflect modifications related to the revisions to the Behavioral Health and Parking Garage development. Since the previous rezoning action in 2019, Tax Parcels 4060506 and 4060507 have been combined with 4060301 and no longer exist. In addition, a portion of the former Crystal Spring Avenue right-of-way has been vacated and combined with Tax Parcel 1040905. The references to these parcels and this former right-of-way have been updated in the Development Standards to reflect the property changes that have occurred since the original rezoning was approved. INPUD DEVELOPMENT PLAN STANDARDS Applicant Carilion Clinic Properties, LLC, hereby requests that the development standards set forth on the INPUD Development Plan dated June 27,2022 and revised July 15,2022 be imposed on the following parcels: 4060301, 1040902, 1040905, 1041002, 1041004, and 1041003 indicated on the Development Plan. Uses The properties shall be used only for the following land uses: Tax Parcels: 4060301, 1040902, 1040905, 1041002, 1041004, and 1041003 indicated on the Development Plan. Hospital Laboratory, dental, medical, or optical Laboratory, testing and research Medical clinic Health and fitness center Parking, off-site Accessory Use, not otherwise listed The health and fitness center use shall be ancillary to the hospital use, shall be limited to hospital staff only, and shall not exceed 1,000 sq. ft. in size in any one area. Tax Parcel: 1041003 Outpatient mental health and substance abuse clinic. (By special exception only)* *As an existing use it may continue in the future under the provisions of 36.2-709 without a special exception unless it is abandoned for any continuous period longer than two years. Parking Parking will be provided as currently existing on the subject properties, except as may be required to accommodate hospital functions and access from time to time. Hospital Expansion Approximately 125-200 new spaces will be located on the lower two levels of the proposed Hospital Expansion on Tax parcel 4060301. Parking Expansion Approximately 300-600 spaces may be developed in the new parking garage on tax parcel 1041003. Vehicular entrances Existing Hospital and Hospital Expansion Parcels 4060506,4060507 and 4060301 The Existing access points on Belleview Avenue will remain and the existing access point at Jefferson Street and Weller Lane will remain.A new access point will be located along Jefferson Street near the southern property line of former tax parcel 4060506. Parking Expansion Parcel 1041003 Access to the new parking garage will be provided from a new full access entrance on the former Crystal Spring Avenue side and a possible new right-in,right-out entrance on the McClanahan Street side ("The Secondary Access"). The Secondary Access will be subject to City approval during Comprehensive Development Plan review. The existing loop drop-off located along Jefferson Street will be removed. The existing service drive located along Jefferson Street between the Cancer Center and the Behavioral Health tower will remain. Building Design Hospital Expansion Parcel 4060301 The building shall front Jefferson Street and shall connect to the existing hospital. Pedestrian access from the public sidewalk along Jefferson Street shall be provided. The building shall be set back from Jefferson Street as generally shown on the development plan. The building height for the new expansion shall not exceed 200 feet. A pedestrian bridge shall be installed over Jefferson Street for access to/from the Parking Expansion and Behavioral Health Building on tax parcel 1041003.This pedestrian bridge shall be completed prior to the Final Certificate of Occupancy being issued for the completed Hospital Expansion. Temporary Certificate of Occupancy Permits may be issued for the Hospital Expansion prior to the completion of the pedestrian bridge. To facilitate the movement of patients, staff and supplies, the Hospital Expansion will connect directly to the existing hospital buildings on tax parcel 4060301. Dumpster enclosures and service areas will be located along the back of the building (the eastern side of the building) A rooftop plaza will be provided on or above the second floor and will consist of a mix of hardscape and landscaping. The building shall be designed in keeping with the character of the Carilion campus and the vernacular design of the South Jefferson Street Corridor, as follows: Parking Levels. The parking levels will not be exposed except for the vehicular entrance. The garage opening will be clad in materials consistent with Hospital Floors 1 and 2. Hospital Floors 1 and 2. The first two floors above the parking levels will be clad in a combination of brick, masonry, metal or composite panels, and glass. The front fagade facing Jefferson Street shall each have minimum transparency, or glazing, of fifty percent (50%). Transparency shall be calculated and arranged as defined in Section 36.2-319 (c) and (e) of the City or Roanoke Zoning Ordinance. The front fagade of the first floor facing Jefferson Street shall also incorporate intervals of architectural variation at least every 60 feet on average, over the length of the applicable facade by incorporating changes in architectural materials, including texture and color, columns or other vertical elements, and/or projecting or recessing portions or elements of the fagade. Hospital Floors 3 and up As the building rises above the second floor the fagade will begin to offset from the first two floors. Above the fourth floor the fagade will step back from the lower floors. The cladding will remain a combination of glass, masonry, brick and/or metal or composite panels. The front facade facing Jefferson Street shall have minimum transparency, or glazing, of twenty five percent (25%) on each floor above the second floor. Transparency shall be calculated and arranged as defined in Section 36.2-319(c)and(e)of the City of Roanoke Zoning Ordinance. Parcel 1041003 Existing Behavioral Health Building The existing Behavioral Health tower on Tax Parcel 1041003 shall remain. The two-story office wing of the Behavioral Health center, which extends from the Behavioral Health tower to McClanahan Street, shall be demolished to allow for the new parking garage.The front fagade of the existing building will be modified to create up to a two-story connection between the new parking garage and the new pedestrian bridge over Jefferson Street(the"New Fagade").The New Facade shall include a primary pedestrian entrance oriented towards Jefferson Street. The New Fagade shall be designed in keeping with the character of the Carilion Campus and the vernacular design of the South Jefferson Street corridor.The New Facade will be clad in a combination of brick, masonry, metal or composite panels, and glass. The front of the New Fagade facing Jefferson Street shall have minimum transparency, or glazing, of fifty percent (50%). Transparency shall be calculated and arranged as defined in Section 36.2-319 (c) and (e) of the City of Roanoke Zoning Ordinance. The front of the New Fagade facing Jefferson Street shall also incorporate intervals of architectural variation at least every 60 feet over the length of the applicable fagade by incorporating changes in architectural materials, including texture and color, columns or other vertical elements, and/or projecting or recessing portions or elements of the fagade. Except as specifically provided herein, the standards applicable to the New Facade do not apply to the remaining Behavioral Health tower. Parking Expansion A Multilevel Parking Garage will be constructed on Parcel 1041003. A portion of the existing two-story Behavioral Health facility will be demolished to allow for the new Parking Garage. The front fagade of the existing Behavioral Health building along Jefferson Street will be re-developed to provide a pedestrian connection between the new Parking Garage and the new pedestrian bridge over Jefferson Street. It is anticipated that the new garage will contain 300-600 new parking spaces and the garage will contain a maximum of 6 levels of parking, including one level of parking that is partially below grade. The height of the garage shall not exceed 65 feet to the top of parapet. Stair/elevator towers shall not exceed 80 feet in height.Heights shall be an average as defined by the Zoning Ordinance. Stair/elevator towers, where required, shall be located in the corners of the building and the roof of the towers shall extend at least 6 feet above the adjacent parapet walls of the main structure. The building shall be set back from Jefferson Street a maximum of 50 feet, and a primary pedestrian entrance shall be oriented toward Jefferson Street. This entrance may be a shared entrance with the Behavioral Health Building and may be located along either building's fagade. The building shall be set back from McClanahan Street a maximum of 25 feet. The building Fagade shall be designed in keeping with the character of the Carilion Campus and the vernacular design of the South Jefferson Street corridor. The Jefferson Street and McClanahan Street Fagades of the Parking Garage will be designed and constructed to complement the existing cardiology building, the proposed Crystal Spring Tower, and the existing Behavioral Health Tower, as appropriate. The fagades facing Jefferson Street and McClanahan Street shall substantially conceal the parking spaces located in the garage as viewed from the adjacent streets with architectural panels and/or screening material to a height that is a minimum of 32 inches above each floor elevation. The facades will consist of a combination of brick, architectural masonry/concrete, metal or composite panels, and/or glass. The front fagades facing Jefferson Street and McClanahan Street shall have a minimum of forty percent (40%) uniformly distributed openings and/or transparency on each level. For the purposes of calculating the percentage of openings/transparency, the overall facade area shall be calculated as defined in Section 36.2-319 (c) of the City of Roanoke Zoning Ordinance. The openings may utilize metal screening, with 40 percent or more open area, recessed at least 4 inches from the facade face. Solid architectural panels or screening may be used to a maximum of forty-two (42) inches above the finished floor elevation within each opening. The front facades facing Jefferson Street and McClanahan Street shall also incorporate intervals of architectural variation at least every 60 feet over the length of the applicable facade by incorporating changes in architectural materials, including texture and color, columns, or other vertical elements, and/or projecting or recessing portions or elements of the facade. At a minimum, the front facades facing Jefferson Street and McClanahan Street shall incorporate projections in the facade at least every 60 feet over the length of the applicable facade. Projections shall be a minimum of 2 feet from the main building face. Projections in the facade created by stair/elevator towers shall count toward this requirement. The primary material for the projections shall differ in material and/or color from the primary material used on the main building face. Project Signage Signage regulations for Parcels 1041002,1041004,1041003,1040905, and 4060301 are established in a comprehensive sign overlay district, Ordinance Number 37814-061807. On-Premises Signage for Former Parcels 4060506 and 4060507 shall be in accordance with Roanoke City Zoning Ordinance "CG"Zoning District sign regulations (Sec.36.2-668), except that any freestanding signage shall be monument style and shall not exceed 16 feet in height. These parcels are shown graphically in the image below and are defined on the plat recorded in the Roanoke City Circuit Court Clerk's office under Instrument#210013453. The "CG" signage regulations, with changes as noted above, shall govern the signage on these parcels until such time that these parcels are included in a comprehensive sign overlay district, at which time the signage requirements will be redefined. ti@ 105 Cf/ JL'I h �.i vARWBLf W/Dnl 15'PR � fNt,P£SS/EGRESS EASEMENT 7 G.2 H-1` PROPfRre UN£S 11C CBr VArEV P 119-L26 d CI EHG I£D (HEREBY 1.111) LEP2 E OO PUBI r 1 15'R%VAif IORMA'ATER lh5i 7RgCT A-7-yl (< `.' a w rfnwevi c as ,vAa 1- 8 HFRfBrgFRFB 30009104 Y VACAifJ PUBLC SEAT NRLIN£ CN ELE 2d4WOACn \ {A \, Ma I PG.J215..J2JJ c HEREBI'"VACAMO r•45r VAkNb NFR NEW VAON4BLEW/JIH PUBLIC WL"-, "� PRt 7F CNOSS AG _-'E6 rFfROUGH LE7 TO LEJ3ANL < C i' c-'.aL 20'P✓stic SANwy 7lROUGN LFJB SEWEr EAS£MEM PRIYA, 1 1 Ma 1 PC-MJ5-MV MANAGE 0 HEREBY WG/FD INS] - CHER 20'PUBLIC WATERLINE r FASEA&Nr Nil: I PL:J2J3-J2J7 4J YAC'OMB/F BF VACATED Br SEWER S-PARAIL ACREE.VFN! INSI j HER HE>� `'�-1�' Ay`��k �A-•--47g s.c �t '. 799 so .. ."'e' 4�.'FkJ/r Wer s. 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Existing Buildings and Infrastructure Each of the subject Tax Parcels contains existing building and infrastructure that have been constructed over time. Nothing in these Standards shall prohibit the maintenance, demolition, rehabilitation, or upgrades to the existing buildings and infrastructure within substantial conformity of the plan. Upgrades, improvements and additions to the physical plant, power supply, heating and air systems and utility systems are planned with this development and anticipated in the future. These items shall be permitted as required with this plan and as may be required in the future. Utilities All utilities on site and associated easements that serve the Western Virginia Water Authority (WVWA) affected by building and site construction shall be relocated and/or replaced as required, per agreements between Carilion Clinic and WVWA. All storm water improvements required shall meet all City and State requirements. All water, sanitary, electric, gas, and other utility improvements shall meet all City requirements. Landscaping and Pedestrian Accommodations Street trees will be provided along Jefferson Street and McClanahan Street as required by the City of Roanoke Zoning Ordinance 36.2-649. Terraced landscaping consisting of a mix of ground covers, shrubs and trees will be provided within the unpaved areas between the Hospital Expansion and Jefferson Street. Civic spaces consisting of welcoming seating opportunities, landscaping, hardscaping and possibly art or sculpture, will be provided along Jefferson Street in the approximate locations shown on the Development Plan. Access to each Civic Space will be provided from each adjoining street,and where appropriate,will be located along the primary pedestrian connection between the street and the buildings entrance. A minimum of 2,000 square feet of Civic space will be provided on both the eastern and western sides of Jefferson Street. Site retaining walls visible from an adjacent public street shall be faced with brick and/or stone to match the Hospital Expansion. Site Retaining walls adjacent to and paralleling a public right of way shall be designed to a pedestrian scale with an average height not to exceed six feet and a maximum height not to exceed nine feet. Techniques to achieve a pedestrian scale may include the use of landscaping, setbacks,terracing, and seat walls, or a combination thereof. Sidewalks along Jefferson and McClanahan St.will be maintained and/or replaced as may be required to accommodate road, utility and building construction. Enhanced pedestrian and bicycle improvements will be provided along Jefferson Street. A pedestrian connection will be maintained along the vacated Crystal Spring Ave. corridor to facilitate foot traffic between McClanahan Street and Evans Mill Road. A sidewalk will be provided from the intersection of Crystal Spring Ave. and Evans Mill Road to the intersection of Evans Mill Road and Weller Lane to complete the network of sidewalks in the area. A sidewalk may be provided along Evans Mill Road west from the Crystal Spring intersection to connect to the existing sidewalk on the south side of Evans Mill Road. As Specified in the Traffic Impact Analysis, a Mid-Block Pedestrian Crossing will be provided on Jefferson Street Between McClanahan Street and Weller Lane. Sidewalks shall be provided from each adjacent public street frontage to a main pedestrian entrance on each proposed building. Bicycle parking accommodations will be provided within the development including within the proposed parking garage. Landscaping,pedestrian accommodations and street improvements will be completed in conjunction with the work on the adjacent parcels, or as otherwise may be required to accommodate the development. Traffic Impact Analysis The INPUD Development plan will incorporate the recommendations from the Traffic Impact Analysis dated October, 2019, including any future City approved revisions that may be required during the development plan review process. INPUD DEVELOPMENT PLAN STANDARDS Applicant Carilion Clinic Properties, LLC, hereby requests that the development standards set forth on the INPUD Development Plan dated June 27,2022 and revised September 30� 4 °Julyne 2715, 2022 and Fevised Oet^ti^r 14, 7°'°be imposed on the following parcels: 4060507,4060301, 4060506,-1040902, 1040905, 1041002, 1041004, and 1041003, and a portion of Crystal Spring AA�e-. indicated on the Development Plan. EM The properties shall be used only for the following land uses: Tax Parcels: 4060507,4060301,40605001040902, 1040905, 1041002, 1041004, and 1041003 *ion of Crystal Spring Ave.indicated on the Development Plan. Hospital Laboratory, dental,medical, or optical Laboratory, testing and research Medical clinic Health and fitness center Parking, off-site Accessory Use,not otherwise listed The health and fitness center use shall be ancillary to the hospital use, shall be limited to hospital staff only, and shall not exceed 1,000 sq. ft. in size in any one area. Tax Parcel: 1041003 Outpatient mental health and substance abuse clinic. (By special exception only)* *As an existing use it may continue in the future under the provisions of 36.2-709 without a special exception unless it is abandoned for any continuous period longer than two years. Parkin Parking will be provided as currently existing on the subject properties, except as may be required to accommodate hospital functions and access from time to time. Hospital Expansion Approximately 125-200 new spaces will be located on the lower two levels of the proposed Hospital Expansion on Tax parcel 4060301. Parking Expansion I Approximately 300-600 spaces may be developed in the expanded arking garag_4eek on tax parcels 1041003 a ever-CrystalAve. S"r""' ve Vehicular entrances Existing Hospital and Hospital Expansion Parcels 4060506,4060507 and 4060301 The Existing access points on Belleview Avenue will remain and the existing access point at Jefferson Street and Weller Lane will remain. A new access point will be located along Jefferson&Street near the southern property line of former tax parcel 4060506. Parking Expansion Parcel 1041003 Access to the new parking garage will be provided from a new full access entrance on the former Crystal Spring Avenue side and a possible new right-in,right-out entrance on the McClanahan Street side("The Secondary Access") The Secondary Access will be subject to City approval during Comprehensive Development Plan review. The existing loop drop-off located along Jefferson Street will be removed The existing service drive located along Jefferson Street between the Cancer Center and the Behavioral Health tower will remain. Vehieles will aeeess the Behavior-a!14aith Par-eel fFem the nei4h a-ad�he south through what Par-Mne Exuansion Par- 11041003 �Ilohjo-,Ias ;Ivill aceess the expanded par-king deek from the aoi4h and the south t4ough what is eiaFFently Crystal Spy-ing Ave. and Evans Mill Read. Building Design Hospital Expansion Parcel 4060301 The building shall front Jefferson Street and shall connect to the existing hospital. Pedestrian access from the public sidewalk along Jefferson Street shall be provided. The building shall be set back from Jefferson_--&Street as generally shown on the development plan. The building height for the new expansion shall not exceed 200 feet. A pedestrian bridge shall be installed over Jefferson Street for access to/from the Parking Expansion and Behavioral Health Building on tax parcel 1041003.This pedestrian bridge shall be completed prior to the Final Certificate of Occupancy being issued for the completed Hospital Expansion. Temporary Certificate of Occupancy Permits may be issued for the Hospital Expansion prior to the completion of the pedestrian bridge. To facilitate the movement of patients, staff and supplies, the Hospital Expansion will connect directly to the existing hospital buildings on tax parcel 4060301. Dumpster enclosures and service areas will be located along the back of the building(the eastern side of the building) A rooftop plaza will be provided on or above the second floor and will consist of a mix of hardscape and landscaping. The building shall be designed in keeping with the character of the Carilion campus and the vernacular design of the South Jefferson Street Corridor, as follows: Parking Levels. The parking levels will not be exposed except for the vehicular entrance. The garage opening will be clad in materials consistent with Hospital Floors 1 and 2. Hospital Floors 1 and 2. The first two floors above the parking levels will be clad in a combination of brick, masonry, metal or composite panels, and glass. The front fagade facing Jefferson Street shall each have minimum transparency, or glazing, of fifty percent (50%). Transparency shall be calculated and arranged as defined in Section 36.2-319 (c) and (e) of the City or Roanoke Zoning Ordinance. The front fagade of the first floor facing Jefferson Street shall also incorporate intervals of architectural variation at least every 60 feet on average, over the length of the applicable facade by incorporating changes in architectural materials, including texture and color, columns or other vertical elements, Iand/or projecting or recessing portions or elements of the fagade. Hospital Floors 3 and up As the building rises above the second floor the facade will begin to offset from the first two floors. Above the fourth floor the fagade will step back from the lower floors. The cladding-will remain a combination of glass, masonry, brick and/or metal or composite panels. The front fagade facing Jefferson Street shall have minimum transparency, or glazing, of twenty five percent (25%) on each floor above the second floor. Transparency shall be calculated and arranged as defined in Section 36.2-319(c)and(e)of the City orf Roanoke I Zoning Ordinance. Behavioral u lth Expansion Parcel 1041003 Existing Behavioral Health Building The existing Behavioral Health tower on Tax Parcel 1041003 shall remain. The two story office wing of the Behavioral Health center, which extends from the Behavioral Health tower to McClanahan Street shall be demolished to allow for the new parking garage,The front facade of the existing building will be modified to create up to a two-story connection between the new parking garage and the new pedestrian bridge overshall-Bent Jefferson Street1the "New Facade- . a*d M rl " St-Feet he New Facade-&shall have t least include a primary pedestrian entrance oriented towards Jefferson &Street. T" T f - n c*roe* eatr-anee may be a shared entr-anee with the Par-king Deek and may be loeated- along either building's fagade. There shall also be a pr-ifnat-y pedestr-ian entr-ance leeated along the Southern or Westem side of the building whieh shall be high!y visible ffom MeGlanahaa and shall have a strong pedestrian eenneetion to The building shall be set baek 47om ieffer-sen Street a ma*im+tffl of 25 feet, and 40fn St. a maximum of 50 feet. The building height for- the new i l 1 1 1 7 1 em Tl,o 4 t Shall be p - � a 1 til G�� side E)f the building and shall be sereened as may be r-equifed by City Code. A reo#op plaza will be pFovided on or-above the seeend floer-and will consist 0 le and landseapl— The New Facade buildingshall be designed in keeping with the character of the Carilion Campus and the vernacular design of the South Jefferson Street corridor_ I as follows: Behavio-Fat Health VIooFs4-qn4-2L-. The New Facadec + + above will be clad in a combination of brick, masonry, metal or composite panels, and glass. The front of the New fF•agade facing Jefferson Street, McClanahan St and r ,stal Spring Ave. shall have minimum transparency, or glazing, of fifty percent (50%). Transparency shall be calculated and arranged as defined in Section 36.2-319 (c) and(e) of the City off Roanoke Zoning Ordinance. The front of the New €Facade facing Jefferson Street a "' r' ' - �' and Crystal Spring in Ave-. shall also �O incorporate intervals of architectural variation at least every 60 feet over the length of the applicable fagade by incorporating changes in architectural materials, including texture and color, columns or other vertical elements, and/or projecting or recessing portions or elements of the fagade. Except as specifically provided I herein the standards applicable to the New Facade do not apply to the remaining Behavioral Health tower. Behavioral H lth Floors 2 `1 &p if the building is r 1 than 15 feet t t ♦ rtil' ht f theR tt t, "d shall step baek f+efn the lower-flear-(s) at least 20 feet at the seeend or-third floor-e the bttildiag. The eladding will r-efflain a combination of glass,fnasonf-y and,lar-metal or- eemposite-panels T1- f t f d f t fF Street,of ! ., tl SpringA. 7 D 0 ) an eaek floor above the see-ond fleer. Tr-anspar-eiwy shall be ealeulated and arranged as def4ned in Seetion 36.2 319 (e) and (e) of the City or Roanoke Zoning Ord-i Ge Parking Expansion Parcel 10410." A Multilevel Parking Deek Garage will be constructed on Parcel 1041003_ that Jaz-rr- ll eenneet tl> Existing �t the Deck on Pare lcl i01040905G d 0-7 st^7 Spring-Ave. (;Fy stal SpFing Ave. may, oF permanently Additional Levels of the Par-king may be added anEI/E)r-r-ee()nStM6ted EAW Crystal Spring Ave. A portion of the existing two-story Behavioral Health facility will be demolished to allow for the new Parking_Garage. The front facade of the existing Behavioral Health building along Jefferson Street will be re-developed to provide a pedestrian connection between the new Parking Garage and the new pedestrian bridge over Jefferson Street. It is anticipated that the Nnew Peek arae will contain 300-600 new parking spaces and the c#ec-1, arae will contain a maximum of 6 levels of parking, including-ab rt��one level of parking that is partially below grade. The height of the garage shall not exceed 65 feet to the top of parapet. Stair/elevator towers shall not exceed 80 feet in height Heights shall be an average as defined- by efinedby the Zoning Ordinance Stair/elevator towers where required, shall be located in the corners of the building and the roof of the towers shall extend at least 6 feet above the adiacent parapet walls of the main structure. The building shall be set back from Jefferson Street a maximum of 502-5 feet,and a primary pedestrian entrance shall be oriented toward Jefferson Street. This entrance may be a shared entrance with the Behavioral Health Building and may be located along either building's facade. The building shall be set back from McClanahan Street a maximum of 25 feet. The building Facade shall be designed in keeping with the character of the Carilion Campus and the vernacular design of the South Jefferson Street corridor_; as The Jefferson Street; and McClanahan Street Facades of the Parking Garage will be designed and constructed to complement the existing cardiology_building the proposed Crystal Spring Tower, �,_ and the existing '^ *a+�^ " with the—ar-enref the adjeining Behavioral Health Tower ng, as appropriate. The facades facing Jefferson Street-and McClanahan Street- fnffier-Qr'qtyl spr4pie-IL-Venue. shall€el-ly substantially conceal a4 the parking spaces located ein the deekgarage as viewed from the adjacent streets with architectural panels and/or screening material to a height that is a minimum of 32 inches above each floor elevation.T ff n Street an The facades will consist of a combination of brick, architectural masonry/concrete, metal or composite panels, and/or glass. The front facades facing Jefferson Street and McClanahan Street shall have a minimum of ns en ^r gazing,-of twenty#jjffy forty percent %540%) uniformly distributed openings and/or transparency on each level. For the puKposes of calculating the percentage of openings/transparency, the overall facade area shall be calculated as defined in Section 36.2-319 (c) of the City of Roanoke Zoning Ordinance The openings may utilize metal screening with 40 percent or more open area recessed at least 4 inches from the facade face. Solid architectural panels or screening_may be used to a maximum of forty-two(42)inches above the finished floor elevation within each opening. TLf.Y. d spaee on the top fleer- shall eenfenn with finishes of the Behavior-a! Health 2 319 and f the Cit or- Roanoke Zoning n,.a: an`e—The front facades facing Jefferson Street and McClanahan Street shall also incorporate intervals of architectural variation at least every 60 feet over the length of the applicable facade by incorporating changes in architectural materials, including texture and color, columns, or other vertical elements, and/or projecting or recessing portions or elements of the facade. At a minimum, the front facades facing Jefferson Street and McClanahan Street shall incorporate projections in the facade at least every 60 feet over the length of the applicable facade Projections shall be a minimum of 2 feet from the main building face. Projections in the faQade created by stair/elevator towers shall count toward this requirement The primary material for the projections shall differ in material and/or color from the primary material used on the main building face. Proiect Signage Signage regulations for Parcels 1041002,1041004,1041003,1040905, and 4060301 are established in a comprehensive sign overlay district, Ordinance Number 37814-061807. On-Premises Signage for Former Parcels 4060506 and;4060507 shall be in accordance with Roanoke City Zoning Ordinance-"CG"Zoning District sign regulations (Sec.36.2-668), except that any freestanding signage shall be monument style and shall not exceed 16 feet in height. These parcels are shown graphically in the image below and are defined on the plat recorded in the Roanoke City Circuit Court Clerk's office under Instrument#210013453. The "CG" signage regulations with changes as noted above, shall govern the signage on these parcels until such time that these parcels are included in a comprehensive sign overlay district, at which time the signage requirements will be redefined. R� cEl CES _ 0. IJUJ yh 0 • VARA&E WIDTH 15"PP. �� � iNGRE55.EGPE55 EASEMENT MB' ! PG'2,904 HFA yy,fi'L�E PROPERTY UHES <'E- HEREBY VACATED Lr9-L26 s CJ { (HEREBY VACATED) O PORI M'hr ! Y 1 _ !3'.a71W+Tf STORNAk 1<R INS? m MANNG£NENT ACCESS r0 B. TRACT A-7 A {+ist 7' j EASEMENT SEPAR �a 'NST/1$00C940a Ute. i HE.4EP"�A:,A7FJ Gf � e\ J PU&A;WAIERIINF FLE CON 20c% •8-50 Ae,R� e \ �^'.,�. ���.'_ L'iM©: 1 PG.-J.ij-Ir 37 .Wt�W'..E' _ 3 r/fREBY VAf%TINSI . NLN Y.4R%AFL£WD7h \ \ C`ti HFfi NEW VARIABLE WIDTH PUSUC WL.£. ayt _,nttn -0S NEN. � 1 \ Y§W'L1 20'PJBLK S,IA/TARY LE6 T1/T4000H iEl TO t£J5 '� R�5 SEWfR EASEMENT THROUGH LEM - V a MB. I PC---.- 4kN4l.'E `V HFRFBY VACATED .NS7 _f gni�1 � HEF 10'PUBLIC WATERLINE ME I NH !PG:J2J5-J2Jl COMA/A O 8E✓AG7E0 BY S£WEF SCPARArL AGREEMENT COMA `ate`` r ,\_. .. �• 1 EL£bv5l ' 11 Is HER oE/ - 'F an w s 1 ��rzn �N _`,7g -_'i 7��e� " yn�'s�ys� Ac�✓c w°c"_ - �-.-'_� __- r-;-^'" � M 'W r r:H;it w+r 76444T52D-11'22W 172.17 _ - I , T'� A=991" 7.Sa' IAS - ; ' J(Al 12.14' J507 _ � NEW '—i �+ / PU1L47 AL _ca L fwlu rE s>17. SlAEFI SW. R/W✓AIRES zt6 r aw a vT a off 1620.117 , rOW �SY . 16' 4! 39 A56^"AS>11sJ�14 f Z70J c19 �11 V 2 ! - -41, 7 � 369 Jc'A 7 1944 y,4�W Sr.1 4B W !. B S?0'1T18w514'090! 2719 On-Premises Signage for Parcel 1040902 shall be in accordance with Roanoke City Zoning Ordinance"CN"Zoning District sign regulations (Sec.36.2-668). The "CN" signage regulations shall govern the signage on this parcel until such time that this parcel is included in a comprehensive sign overlay district, at which time the signage requirements will be redefined. Existing Buildings and Infrastructure Each of the subject Tax Parcels contains existing building and infrastructure that have been constructed over time. Nothing in these Standards shall prohibit the maintenance, demolition, rehabilitation, or upgrades to the existing buildings and infrastructure within substantial conformity of the plan. Upgrades, improvements and additions to the physical plant, power supply, heating and air systems and utility systems are planned with this development and anticipated in the future. These items shall be permitted as required with this plan and as may be required in the future. Utilities All utilities on site and associated easements that serve the Western Virginia Water Authority (WVWA) affected by building and site construction shall be relocated and/or replaced as required, per agreements between Carilion Clinic and WVWA. All storm water improvements required shall meet all City and State requirements. All water, sanitary, electric, gas, and other utility improvements shall meet all City requirements. Landscaping and Pedestrian Accommodations Street trees will be provided along Jefferson Street and McClanahan Street- as required by the City of Roanoke Zoning Ordinance 36.2-649. Terraced landscaping consisting of a mix of ground covers, shrubs and trees will be provided within the unpaved areas between the Hospital Expansion and Jefferson Street. Civic spaces consisting of welcoming seating opportunities, landscaping,hardscaping and possibility art or sculpture,will be provided along Jefferson Street in the approximate locations shown on the Development Plan-a4-;-d- _N4eG-A-an-ahan St. Access to each Civic Space will be provided from each adjoining street, and where appropriate, -will be located along the primary pedestrian connection-between the street and the buildings entrance. A minimum of 2,.000 square feet of Civic space will be provided on both the eastern and western sides adjaeent toof Jefferson Street provided adjacent to NUC-lanahan. Site retaining walls visible from an adjacent public street shall be faced with brick and/or stone to match the Hospital Expansion. Site Retaining walls adjacent to and paralleling a public right of way shall be designed to a pedestrian scale with an average height not to exceed six feet and a maximum height not to exceed nine feet. Techniques to achieve a pedestrian scale may include the use of landscaping, setbacks,terracing, and seat walls,or a combination thereof. Sidewalks along Jefferson and McClanahan St.will be maintained and/or replaced as may be required to accommodate road, utility and building construction. Enhanced pedestrian and bicycle improvements will be provided along Jefferson Street. A pedestrian connection will be prowled maintainedthFoug'' 4w-p p a—paA "g-`�� along the vacated Crystal Spring Ave. corridor to cc crx io v`�ca zrucxxx a facilitate foot traffic between McClanahan Street and Evans Mill Road. A sidewalk will be provided from the intersection of Crystal Spring Ave. and Evans Mill Road to the intersection of Evans Mill Road and Weller Llane to complete the network of sidewalks in the area.A sidewalk may be provided along Evans Mill Road west from the Crystal Spring intersection to connect to the existing sidewalk on the south-side of Evans Mill Road. As Specified in the Traffic Impact Analysis, a Mid--Block Pedestrian Crossing will be provided on Jefferson Street Between McClanahan Street and Weller Lane. Sidewalks shall be provided from each adjacent public street frontage to a main pedestrian entrance on each proposed building. Bicycle parking accommodations will be provided within the development including within the proposed parkingag rage. Landscaping,pedestrian accommodations and street improvements will be completed in conjunction with the work on the adjacent parcels, or as otherwise may be required to accommodate the development. Traffic Impact Analysis The INPUD Development plan will incorporate the recommendations from the Traffic Impact Analysis dated October, 2019, including any future City approved revisions that may be required during the development plan review process. _ I CITY OFF NROANOKE I f MILL MOUNTAIN T.h : ROI 6 \ ZONING: G:003 � \ B&MR 1 &ASSOCIATES ' HIT 1 PLANNERS I II SURVETECTS YORS GLENN MICHAEL TORRE r 1 -ENG I 8 VICKI STARKE , 1 1 Roanoke/Richmond I 4050102 zoNING:mx ' / / New RNef Valley/Staunton 1 / / HaffisOnbUl9l Lynchbufg ' 1 IN / �// NIF WESTERN VIRGINIA WATER AUTHORITY www.balzer.cc ROANOKEH .#:406 SOUTH WING _ T.M.#:4060502 T.M.#:4060001 ZONING:1-2 1208 corporate VA Circle 4018 ZONING:INPUD � / Ro 540.7 VA 24018 I 540.772.9580 L_ ------ -�—. EXISTING , — EXISTING '--- _ C.E.P.AREA O MEDICAL / INPUD BOUNDARY AUDITORIUM EXISTING RTH IEXIST..OUAI ROANOKE HOSPITAL ASSOCIATION AFL. PAVILION I MOUNTAIN T.M.#4060201 �YY I__ PAVILION , ZONING.INP0 - ' ISTING . v0 \-W VWA i \L IE%ISTING--J - BUILDING I 1 EAST I �- JAV_ILION I NIF I 1 1 (T.- .IF AIRFA%CONEXISTING NEW T.M.#:4060601 \�O, '--_- SOUTH HOSPITAL 1 ZONING:INPUD 1. \ CARILJION MEDICAL '9 LITTOF4 HO.E I PAVILION EXPANSION EXISTING G ^ZONING:ROS \ �� PAVELION E%ISTING I APPROXIMATE \ NIF IL (n WVWA BLDG.I CIV CTSION PACE_ _J - - \ T.M.#:4060104 APPROXIMATE LOCATION/ �� J ZONING:BOB �r" OF CIVIC SPACE — SOUTH JEFFERSON STREET .IF - NIF \CITY OF ROANOKE T.M.#:9080101 ` - OVERHEAD PEDESTRIAN Ir ( I 1 CARILION IN CENTER \ZONING:ROSGROSSING I I 1 I / T.M.#:404030] ZONING:INPUD INPUD BOUNDARY ` APPROXIMATE I LOCATION OF CIVIC SPACE � � N/F 1 STREET ,yam FIRST PRESBYTERIAN f a EXISTING PRESBYTERIAN C01 Z \f E%ISTING NEW T.M.N NG:IN 1 I Q JEFFEEVgNS / ' GANGER H"IOHEALTH PARKING } I ZONING:IN I II d CENTER G SITE E 1 I z TOWER Z 4 �---- W / NIF ` O / ROANOKE MEMORIAL QQ '- L d 2 HOSPITALS N 1 I CRYSTAL SPRING AVE S.W. W 0 F T.M.N 1041002 LL ZONING:INPUD 1 NIF PARKING Lu /' \ ROANOKE MEMORIAL \ INC 1 I NIF I U Q Z HOSPITALS GARAGE STRAU33 / 044 I 1 T.M.#:1041009 \ 1 I 11 \ 1 ZONING:INPUD \ \ V3 �PROPERTIES�LLC I \ NIF I T.M.#:1030310 I I / 1 1 ROANOKE HOSPITAL\ h ZONING:ON - (/\ 1 ASSaCIAT1ON W L_-I I _ DATE 6/27/2022 T.M.N 104100] `_ J \ \ I \ \\ v (CARDIOLOGY r - SCALE 1"=200 ZONING:INPUD ,^` BUILDING F I NIF 1 1 I HIT \ ' H INLAND I AMERICAN ST. REVISION$ CARILLON CLINIC j , = PORTFOLIO,LLC( 7115(2022 NIF PROPERTIES,LLC \ \ , Q CT..OF ROANOKE T.M.#:1090903 \ Q TZON NG:CIN 1 \ 1 I ZONING:CN _ ZONING:INPUD L T.M.#:10409010 = 1 \ 1 1 I 1 NIF \ EXISTING u ROSALIND AVE cRD1DLOGv NIF CHS INC. 1 BUILDING U, CITY Ro ROANOKE T.M.N 1049902 \ (' (SOUTH ROp0404 PARK) ZONING:INPUD NIF I T.M.#1040401 /� \ 1 I I 1 ZONING:ROS NIF ROSALIND AVE S.W. r VONOLIH LLC LL 1 O F 2 /\ 1 1 1 1 CORAZON PARTNERS,LLC __.._ T.Ii 10%410 \ 1 I T... 04 1 ZONING:M% 2oNING:LN PROJECT NO 0419003600 i IN THF COUNCIL OF THE CITY Oh ROANOKE, VIRGINIA The 181" day of November, 2019. No. 41623-111819. AN ORDINANCE amending §36.2-100. Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, (i) by rcpcaling Ordinance No. 30431-31891, adopted March 18, 1991, to the extent that it placed conditions to the property located at 1906 Belleview Avenue, S.E., Official Tax Map No. 4060301, as part of a previous rezoning oil property; (ii) by rezoning 2002 Jefferson Street, S.E_, Official Tax Map No. 4060507, from IN, Institutional District, it, INPUD, Institutional }Tanned Unit Development District; (iii) by repealing the PUD plans as previously enacted by Ordinance Nos. 36885-101804, adapted October 18, 2004, and 40245-051815, adopted May 18, 2015, and the Comprehensive Rezoning in December 2005 for 1906 Belleview Avenue, S.E., 2006 Jefferson Street, S.E., 0 (zero) Jefferson Street, S.W., and 2013 Jefferson Street, S.W., 2017 Jefferson Street, S.W., 2001 Crystal Spring Avenue, S.W., 127 McClanahan Street, S.W., bearing Official "fax Map Nos, 4060301, 4060506, 1041002, 1041004, 1041003, 1040905, and 1040002, respectively, currently zoned INPUD, Institutional Planned Unit Development District; and (iv) by adopting an INPUD development plan for 1906 Bellcview Avenue, S.E., 2002 Jefferson Street, S.E., 2006 Jefferson Street, S.E., 0 (zero) Jefferson Street, S.W., 2013 Jefferson Street, S.W- 2017 Jefferson Street, SW... 127 McClanahan Street, S.W., and 2001 Crystal Spring Avenue, S.W., bearing Official "fax Map Nos. 4060301, 4060507, 4060506, 1041002, 1041004, 1041003, 1040902. and 1040905, respectively. and the vacated portion of Crystal Spring avenue, S.W.; and dispensing with the second reacting of this ordinance by title. WHEREAS, Nicholas C. Conte, on behalf of Carillon Medical Center. has trade application to the Council of the City of Roanoke, Virginia ("City Council"), (i) to repeal Ordinance No. 30431-31891, adopted March 18, 1991, to the extent that it placed conditions to the property located at 1906 Belleview Avenue, S.E., Official Tax Map No. 4060301, as part of a previous rezoning on property; (ii) to rezone 2002 Jefferson Street, S.E., Official Tax Map No. 4060507, from IN, Institutional District, to INPUD, Institutional Planned Unit Development District, (iii) to repeal the PUD plans as previously enacted by Ordinance Nos. 36885-101804, adopted October 18, 2004, and 40245-051815, adopted May 18, 2015, and the Comprehensive Rezoning in December 2005 for 1906 Belleview Avenue, S.F., 2006 Jefferson Street, S.E., 0 (zero) Jefferson Street, S.W., and 2013 Jefferson Street, S.W., 2017 Jefferson Street, S.W., 2001 Crystal Spring Avenue, S.W., 127 McClanahan Street, S.W., bearing Official Tax Map Nos. 4060301. 4060506, 1041002, 1041004, 10410031, 1040905, and 1040902. respectively, currently zoned INPUD, Institutional Planned Unit Development District; and (iv) to adopt an INPUD development plan for 1906 Belleview Avenue, S.E., 2002 Jefferson Street, S.E., 2006 Jefferson Street, S.1 ., 0 (zero) Jefferson Street, S.W.. 2013 Jefferson Street, S.W., 2017 Jefferson Street, S,W„ 127 McClanahan Street, S.W., and 2001 Crystal Spring .Avenue. S.W.. bearing Official Tax Map Nos, 4060301, 4060507, 4060506, 1041002.. 1041004, 1041003, 1040902, and 1040905, respectively, and the vacated portion of Crystal Spring Avenue, S.W., WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2-540, Code of the City of Roanoke (.1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on November 18, 2019, after due and timely notice thereof as required by §36.2-540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard regarding the application and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to this Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the actions sought and described in this Ordinance and the Zoning Amendment, Amended Application No. 1, dated October 18, 2019, and for those reasons is of the opinion that the hereinafter described property should be rezoned as herein provided. T[i H0`1 ()RE, BE IT ORDAIN FD by the Council of the City of Roanoke that: 1. Ordinance No. 30431-31891, adopted March 18. 1991, to the extent that it placed certain conditions to the property located at 1906 Belleview Avenue, S.F., bearing Official Tax Map No. 4060301, is hereby REPEALED, as set forth in the Zoning Amendment, Amended Application No. 1; dated October 18, 2019, and that §36.2-100, Code of the Citv of Roanoke (19791, as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated Deccrnber 5, 2005, as amended, be amended to reflect such action. ? The property located at 2002 Jefferson Street, S.I ., bearing, Official Tax Map No. 4060507, is hereby REZONFD from 1N, Institutional District, to INPUD, Institutional Planned Unit Development District, as set forth in the Zoning Amendment, Amended Application No. 1, dated October 18. 2019, and that §36.2-100. Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect such action. 3. Ordinance No. 40245-051815, adopted May 18. 2015, and Ordinance No. 36885- 10 1804. 6885-101804, adopted October 18, 2004, and the Comprehensive Rezoning of 2005 to the extent that it adopted IN !PIT development plans on the properties located at 1906 Belleview Avenue, S.E., 2006 Jefferson Street, S.E., 2002 Jefferson Street, S.E., 0 (zero) Jefferson Street, S.W., and 2013 Jefferson Street, S.W., 2017 Jefferson Street, S.W., 2001 Crystal Spring Avenue, S.W., 127 McClanahan Street, S.W., bearing Official Tax Map Nos. 4060301, 4060506, 4060507, 1041002, 1011004, 1041003, 1040905. and 1040902. respectively, are hereby REPEALED, as 3 r set forth in the. Zoning Amendment, Amended Application No. 1, dated October 18. 2019, and that §36.2-100,Code of the City of Roanoke. I 4. Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended. are hereby AMENDED to reflect the amendment of the Institutional Planned Unit I)evelopment, as it pertains to 1906 Belieview Avenue, S.E., 2006 Jefferson Street, S.E., 2002 Jefferson Street, S.E., 0 (zero) Jefferson Street, S.W., and 2013 Jefferson Street, S.W., 2017 Jefferson Street, S.W., 2001 Crystal Spring, Avenue, S.W.- 127 McClanahan Street, S.W., bearing Official `lax Map Nos. 4060301, 4060506, 4060507. 1041002, 1041004, 1041003, 1040905, and 1040902, respectively, and the vacated portion of Crystal Spring Avenue, S.W., as set forth in the Zoning Amendment, Amended Application No. 1, dated October 18, 2019. 5. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. A`TT`EST: q, City Clerk 4 Rcpcal,rezone and amend PUD-C arilh)n Campus It 18.19-final doe 4t t Di f.. a� f� s .w A .*�5 rd � t— • yry. 1, li S twe CARILION ROANOKE MEMORIAL HOSPITAL CRYSTAL SPRING TOWER EXTERIOR RENDERINGS Roanoke,VA - 19036.00 - 09/15/19 � w, 4 F x ,k. � l IL X � ER-a- CARILION ROANOKE MEMORIAL HOSPITAL CRYSTAL SPRING TOWER EXTERIOR RENDERINGS Roanoke,VA - 19036.00 - 09/18/19 -------------- 7-7 1�1�1 IIFNI � III WhIll NilIJ f ILLUSTRATIVE EXAMPLE ONLY CRYSTAL SPRING PARKING STRUCTURE NOT ALE FOR CONSTRUCTION NOT FOR COONN STRUCTION .� 6.2' SCHEMATIC CORNER PERSPECTIVE FROM Roan Roanoke,Virginia 03220031.00 QA�EFZ CAkILIONCLI IC McCLANAHAN & JEFFERSON INTERSECTION �����a��BAss°�a���° lorlon mm W 1 � C 1 r ti I ILLUSTRATIVE EXAMPLE ONLY ALE CAP:, SCHEMATIC STREET PERSPECTIVE FROM NOT FOSCONNOT FOR CONSTRUCTION . McCLANAHAN & CRYSTAL SPRING Roanoke, Roanoke,Virginia 03220031.00 QALZEEZ CAM LION CLI NIC INTERSECTION ®2022 Balzer&Assmiat-Inc. SECTION A .� i �1 1�c1(Id�hGNAVICY1f. PI'nYn� /pz,��,�/rd'a 4 -�1+<ri'�, g`X1�i71/�4 Q- CRYSTAL SPRING TOWER (UNDER CONSTRUCTION) / I. 'THE FAIRFAX" APARTMENTS Ui F- U) U L-9 JEFFERSON Z STREET Y �-y Q O civic I --—r SPACE Z I D_ cn awU)i J aW r � U SECTIO 0 i EXISTING CANCER '� N A ' U N CENTER I' I/ EXISTING BEHAVIORAL I PROPOSED CRYSTAL SPRING HEALTH TOWER PARKING STRUCTURE EXISTING CHURCH E CRYSTAL SPRING AVE.A. / EXISTING PARKING STRUCTURE � � g lk SECTION B PONE ?O51ATES IA91 A CRYSTAL SPRING TOWER (UNDER CONSTRUCTION) -THE FAIRFAX" APARTMENTS Of I-- U) JEFFERSON 0 STREET z 7 7� civic E:::j SPACE z �i 0 cn Lu I Ir cl 0 EXISTING CANCER u CENTER :-KEDBY EXISTING BEHAVIORAL PROPOSED CRYSTAL SPRING 1:17 HEALTH TOWER PARKING STRUCTURE EXISTING CHURCH CRYSTAL SPRING AVE.A EXISTING PARKING STRUCTURE BARER June 9, 2022 & ASSOCIATES PLANNERS/ARCHITECTS City of Roanoke Transportation Division ENGINEERS/SURVEYORS 1802 Courtland Road,NE 1208 Corporate Circle Roanoke,VA 24012 Roanoke,VA 24018 540.772.9580 www.balzer.cc Attn: Ian Coffey,Traffic Engineer Roanoke Richmond Re: Carilion Crystal Spring Parking Structure—Traffic Summary New River Valley Balzer&Associates Project Number: 03220031.00 Shenandoah Valley Dear Ian, This traffic summary is being provided to summarize the traffic impacts related to the upcoming rezoning request to revise the INPUD development plan as it relates to the proposed Crystal Spring Parking Structure. This document is supplemental to the full traffic study entitled"Carilion RMH Expansion Roanoke,Virginia"completed by Ramey Kemp& Associates, dated October 2019. This traffic study was completed as a part of the previous zoning action. The overall scope of the project has been revised and reduced with this application,and these changes are summarized below. This will result in a decrease in overall trip generation from what was assumed in the previously approved traffic study. Please see Trip Generation calculations provided below for additional details. Original Scope of the Project(from 2019 Rezoning): • 486,000 s.f. expansion to Roanoke Memorial Hospital on the east side of Jefferson Street. • Existing 85,000 s.f. Behavioral Health building on the west side of Jefferson Street replaced with new 160,000 s.f. Behavioral Health building located at the corner of Jefferson Street and McClanahan Street. • 600-space parking garage on the west side of Jefferson Street in the location of the existing Behavioral Health tower. T co O F— m C C 0) N N O O E O F- C c c 0 N LI W BAIZEROriginal Trip Generation calculations (from previously approved traffic study): & ASSOCIATES PLANNERS/ARCHITECTS ENGINEERS/SURVEYORS Table?:ITE Tri Generatiou—��eekda-,-—10` Edition Weekdav k\I Peak Hour P\I Peak Hour Land Use Daily Traffic -ph) (A-ph) fITE Land Use Code) Size �j-pd) Enter Exit Enter Exit Enter Emit Hospital Expansion ;00.000 s.£ 2,650 2.650 326 154 163 345 (610) Rehab Center 5;.000 S.f. 455 4`? 34 16 �S 1.610) Total X85,000 s.f. 3.135 3,13; 3S0 1-f7 1S9 403 Project Scope in New Rezoning Application: • Main hospital expansion is unchanged. • Existing Behavioral Health tower and portion of 2-story office space will remain and may be renovated. • Approximately 20,000 s.f. of Behavioral Health office space will be demolished to allow for construction of a new parking garage. • New 550-space parking garage will be constructed at the corner of Jefferson Street and McClanahan Street. Main access to the garage will be from Crystal Spring Avenue. Additional partial access from McClanahan Street is possible. Revised Trip Generation Calculations for new project scope: R'eekday 01 Peak Hour Pali Peak Hour Land Use Daily Traffic ("Ph) (vph) (TIE Land Use Code) Size (vpd) Enter Exit Enter Exit Enter Exit Hospital Expansion5�000 s f 2.680 6tip -1; i;4 16 345 (610) Rehab Center -10,000 s.f. -107 -11 t- 1� -6 -I (610) coT o 2,573 2,573 314 148 157 332 o Total 480,000 s.f. ( 562) (-562) (-66) (-31) (-32) (-71) C E +T N 3 0 0 E 0 H m c c 0 Mh Page 2 of 4 LU BIS T 7E,R The reduced scope of the project results in a decrease of 1,124 weekday trips, 97 AM peak &ASSOCIATES hour trips, and 103 PM peak hour trips. This represents approximately a 20% decrease in PLANNERS/ARCHITECTS total trip generation for the site. ENGINEERS SURVEYORS In addition to the reduction in overall trip generation, it should also be noted that the revised project scope is not anticipated to result in any major changes to circulation patterns. The main parking garage access will still be from Crystal Spring Avenue, as it was in the original application. The newly proposed partial access on McClanahan Street will provide an additional relief point for vehicles entering and exiting the garage, which will help to distribute traffic more evenly and more quickly on the adjacent street network. Therefore, the results and recommendations of the previously approved traffic study are still deemed to be valid and no revisions to this study are warranted. As additional background information, circulation diagrams for the first two levels of the proposed garage have been attached for your reference. An updated turning movement diagram is also included showing updated turning volumes to and from the garage as a result of the additional entrance on McClanahan Street. It was assumed that 15% of entering vehicles and 10%of exiting vehicles will utilize the new partial access entrance.The addition of this entrance will provide an additional access point and reduce overall turning movements at the McClanahan/Crystal Spring intersection. It should be noted that this diagram simply redistributes the original traffic volumes that were included in the original study and does not reflect the decrease in scope. The project will actually create a much more significant decrease in traffic at the intersection than even what is shown in this diagram. The proposed right-in, right-out access on McClanahan Street is not anticipated to have negative impacts on the adjacent roadway. The addition of the new access point will provide drivers with an opportunity to enter the garage sooner and reduce traffic along the McClanahan corridor. Likewise, the exiting movement at this location will allow for a reduction in traffic exiting the site from former Crystal Spring Avenue and reduce turning volumes at the McClanahan/Crystal Spring intersection. It is understood that the development of this garage could result in re-distribution of trips from existing garages. Any impact from this is anticipated to be negligible. Based on o proximity, it is anticipated that the new garage will primarily serve the existing nearby facilities, as well as hospital traffic that is associated with the new addition. Hospital traffic associated with the existing portion of the facility is expected to utilize the existing Belleview o garage due to the proximity to that end of the hospital. It should also be noted that the 0 original, approved traffic study included 60% double-counted trips to account for vehicles E that will drop-off prior to parking. This should more than offset any redistributed trips. In addition, the study is even more conservative in nature when factoring in the reduction in .o trips associated with the new,reduced scope of the project. Page 3 of 4 LU BARER & ASSOCIATES ENGINEERS/ARCHITECTS PLANNERS NGINES S//ASURVIEYORS Additional design information will be coordinated with the City of Roanoke for the partial access on McClanahan Street during the comprehensive site plan review phase to ensure that appropriate measures are in place to restrict turning movements. It is also anticipated that a portion of the existing parking lane along McClanahan Street will be converted to a turn lane to separate turning vehicles from non-turning vehicles and lessen any impact to typical traffic flows. Please review the information provided within this Traffic Summary and feel free to contact me at(540) 772-9580 with any questions. Sincerely, BALZER AND ASSOCIATES,INC. Christopher Burns, P.E. Associate T 0 O F- m C C O) N d 3 0 0 E O I- m c C O Page 4 of 4 w U TIER 1.0(Crystal Springs tie in) 112 TIER2.0 108 TIER 3.0(tie in) 112 TIER4.0 112 TIER 5.0 115 559 PRELIMINARY NOT TO SCALE CRYSTAL SPRING PARKING SCHEMATIC TIER 1.0 (STREET) NOT FOR CONSTRUCTION 2022-06-09 STRUCTURE Roanoke,Virginia 03220031.00 BACZER CRYSTAL SPRINGS ROAD ®2022 Bauer s Ass«�a�-mc. &Assounrey ROANOKE CITY,VIRGINIA STAIR AND ELEVATOR 1 t � T I I I! I I II STAIR AND o 0 0 0 o ELEVATOR STAIR ONLY PRELIMINARY NOT TO SCALE CRYSTAL SPRING PARKING SCHEMATIC TIER 2.0 NOT FOR CONSTRUCTION 2022-0609 STRUCTURE Roanoke,Virginia 03220031.00 BAIZEft CRYSTAL SPRINGS ROAD ©2022 Baker&Associates,I-. X ASSOCIATES ROANOKE CITY,VIRGINIA BRIDGE TO CST — i II i T Ia PRELIMINARY NOT TO SCALE CRYSTAL SPRING PARKING SCHEMATIC TIER 3.0 NOT FOR CONSTRUCTION 2022-0526 j STRUCTURE Roanoke,Virginia 03220031.00 BAER ®2022 Balzer&Associates,Irk. R ASSOC I ATC S CRYSTAL SPRINGS ROAD ROANOKE CITY,VIRGINIA Jefferson Street 14(32) t 4(8) Reserve Avenue (19)38 w r� Wile I Belleview Drive Avenue rt c� N N1 ton A m 91(72) .c 4-2(4) 64(44) �► 131(74) -.j 24 �24(21) Flannagan Weller Drive Avenue (97)42 ft (23)46— N z a o (24)17 g v Wn b 1 46(JOS /6(36)) M Evans Mill `Z Road vraAds.. r`l� .� (' t ProP�: Rehab('enter,' Parking Deck p 62(141) 45(`) A v (► �34(76) Parking Deck ggNr a 23(11) 'j z A L, 1 8(4) P r' 4 H40 21(46) J 1"— , 3(2) !1L► 3McClanahan McClanahanStreet Street (47)5(9)l9 f(8)(19)38—► t (24)1 Yellow Crystal Spring Jefferson Mountain Road LEGEND Avenue Street X(l) AM(PM)Peak Hour Carilion Roanoke Memorial site Trip R A M E Y K E M P Hospital Assignment ASSOCIATES Roanoke,Virginia Scale:Not to Scale Figure 7 In INPUD(c): stitutional RM-1:J es Mixed • Unit'_-- Planned .Dey� Density • Conditional Ord#35951 R-5: Res Single-Family MX• Mlxed Use 1 , of, 1 , If I creation and Open Space - INPUD(c): Institutional Planne �•: d Unit Dev Conditional Ord#33899 MX(c): Mixed Use Conditional F 0rd#25889 N P U D I nstnu_tio nal ♦�♦�♦�♦�♦�♦�♦�♦�� . .. ... Planned Unit Dever♦♦♦♦♦♦♦♦♦ _ 1 i♦♦♦♦♦♦♦♦♦; ROS:�Recreation ♦moi♦♦♦♦♦♦♦♦♦♦ ♦� . .. �� and'O�8 ace �����♦`♦�♦�♦�♦�♦.�♦�♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦�� . p p .;i♦i♦i♦i♦i♦i♦i♦i♦i♦i♦i♦i♦iii♦i♦i♦i♦i♦i♦i♦i♦♦♦♦�♦M♦♦���®♦� �Oi�ii�i�i�i�i�i�i�i�i�i�i�i�i�i�♦���i�i�i�i�i�i�i!�'`�� Mx: �Aft♦� , ♦♦♦ ♦:♦=♦�♦♦♦♦♦♦ ♦♦♦♦♦♦ ♦♦♦♦♦♦♦� ♦♦ ♦♦♦♦♦♦♦♦♦♦♦♦♦♦ - Mixed ��♦♦ •♦���♦♦♦♦♦♦♦♦♦♦♦r ♦�IN P U D:f Institutional ♦ ♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦� - -. .- Use �♦j • • ♦♦♦♦♦♦♦♦♦ ♦♦♦♦♦ rP,lannedrUnit De�♦j♦♦ ♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦ MA I ♦♦i♦i ♦♦i♦i♦i♦i ♦♦i♦i♦iii♦i♦iii♦i♦i♦i♦i♦i♦iii♦i♦i�i�' Commercial-Neighborhood�:�::::; 1-2: Heavy • �,♦� Industrial • RMF: Res Multifamily IN.* , ROS: Recreation stitutional �. and Open Space In • RM-2: INPUD(c): Institutional Olanned ' ' Res Mixed ..�.r Unit Dev Conditional Density 0rd#36997-032105 Single Family The Roanoke Times Account Number Roanoke,Virginia 6011439 Affidavit of Publication Date Y CITY OF ROANOKE-PDB ' `EvI� D August 02,2022 Attn TINA CARR 215 CHURCH AVE AUG 0 9 RR'D ROOM 166 CIT ROANOKE,VA 24011 'r i.fi RC?AI'10iCE PLOMNING BUt_DINdG d D&VLLO?e,,%xNT Date Category Description Ad Size Total Cost 678.4000 IN 2 8. , 08/03/2022 Legal Notices PUBLIC HEARING 2 x -- Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING was published in said newspapers on the following dates: 07/26,08/02/2022 IThe First insertion being given ... 07/26/2022 Newspaper reference: 0001352080 Wj ng Represent'4e Sworn to and subscribed before me this 2nd Day of August 2022 Z tary P41 Johnson State of Virginia NOTA PUBLIC Commonwealth of Virginia County of Hanover Registration No.8004299 My Commission expires My Comm.Exp.March 31,2026 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU I PUBLIC HEARING NOTICE The City of Roanoke Planning Commission public hearing advertised herein will be held on August 8,2022,at 1:30 p.m.,or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor, Room 450,Noel C.Taylor Municipal Building,215 Church Avenue SW,Roanoke. Virginia,to consider the following application. The application is available for review online at bttps://roanokeva. gov/2019/Commi5sions or may be obtained digitally by emailing planningna roanokeva gov. All persons wishing to address the Planning Commission must sign-up with the Secretary to the Planning Commission by emailing planningCaroanokeva.gov or by calling (540)853-1330 by noon, August 3,2022.Written comments of interested persons will be received by the Secretary to the Planning Commission at planniingQ anokeva @_ov by noon,August 3,2022. _ If you area person with a_disability who needs accommodations for any ------ --- public hearings advertised herein, please contact the City Clerk's Office, (540)853-2541,by noon,Friday,August 5,2022. Application by Carilion Medical Center to amend the Institutional Planned Unit Development Plan ("Plan") as a part of a previous rezoning for 1906 Belleview Avenue SE, 0 Jefferson Street SW. 2013 Jefferson Street SW, 2017 Jefferson Street SW, 2001 Crystal Spring Avenue SW, and 127 McClanahan Street SW,bearing Official Tax Map Nos.4060301,1041002, 1041004,1041003,1040905,1040902,respectively,through the adoption of Ordinance No.41623-111819 on November 18,2019.Amendments to the Plan include a modified configuration of the previously approved parking structure and a modified redevelopment pattern for 2017 Jefferson Street SW,bearing Official Tax Map No. 1041003.The Development Standards are being updated to reflect revisions to the Behavioral Health building and Parking Garage.Zoning of the property will remain INPUD,Institutional Planned Unit Development District, and includes hospital; laboratory, dental,medical,or optical;laboratory,testing and research;medical clinic; health and fitness center(ancillary to the hospital use);parking,off-site; and accessory uses, not otherwise listed. A proposed additional use on 2017 Jefferson Street SW,Official Tax Map No.1041003,only,is continuation of an outpatient mental health and substance abuse clinic,as specified on the Plan.The comprehensive plan designates the properties for institutional. The proposed uses are unchanged. Tina M.Carr.Secretary.City Planning Commission City Council will hold public hearings on the aforesaid matter on August 15,2022,at 7:00 p.m.,or as soon thereafter as the matter may be heard,in the City Council Chamber,fourth floor,Room 450,Noel C.Taylor Municipal Building,215 Church Avenue,S.W.,Roanoke,Virginia. All persons wishing to address City Council may sign-up online at www.roanokevil.gov/council.In order to sign up,the form to speak before City Council may be accessed under the tab "Sign Up Form to Speak Before Council"on the left of the screen.Sign up forms must be received by noon on August 15,2022.In the event the public hearing is conducted by electronic communication means due to the COVID-19 pandemic disaster, you will be notified by the City Clerk's Office.For further information,you may contact the Office of the City Clerk at(540)853-2541. Cecelia F.McCoy,CMC,City Clerk The City of Roanoke provides interpretation at no cost for all public meetings,upon request.If you would like to request an interpreter,please let us know at least 24 hours in advance by calling(540)853-1283. La Ciudad de Roanoke proporciona interpretaci6n sin costo por todas citas publican,previa solicitud.Si usted desea solicitar un intdrprete,haganoslo saber con al menos 24 horas de antelacion por Ilamar(540)853-1283. Jiji]a Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu(540)853-1283. PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE The City of Roanoke Planning Commission public hearing advertised herein will be held on August 8, 2022, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following application. The application is available for review online at S, or may be obtained digitally by emailing All persons wishing to address the Planning Commission must sign-up with the Secretary to the Planning Commission by emailing 4 '. + i :__ n or by calling (540)853-1330 by noon, August 3, 2022. Written comments of interested persons will be received by the Secretary to the Planning Commission at by noon, August 3, 2022. If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853-2541, by noon, Friday, August 5, 2022. Application by Carillon Medical Center to amend the Institutional Planned Unit Development Plan ("Plan") as a part of a previous rezoning for 1906 Belleview Avenue SE, 0 Jefferson Street SW, 2013 Jefferson Street SW, 2017 Jefferson Street SW, 2001 Crystal Spring Avenue SW, and 127 McClanahan Street SW, bearing Official Tax Map Nos. 4060301, 1041002, 1041004, 1041003, 1040905, 1040902, respectively, through the adoption of Ordinance No. 41623-111819 on November 18, 2019. Amendments to the Plan include a modified configuration of the previously approved parking structure and a modified redevelopment pattern for 2017 Jefferson Street SW, bearing Official Tax Map No. 1041003. The Development Standards are being updated to reflect revisions to the Behavioral Health building and Parking Garage. Zoning of the property will remain INPUD, Institutional Planned Unit Development District, and includes hospital; laboratory, dental, medical, or optical; laboratory, testing and research; medical clinic; health and fitness center (ancillary to the hospital use); parking, off-site; and accessory uses, not otherwise listed. A proposed additional use on 2017 Jefferson Street SW, Official Tax Map No. 1041003, only, is continuation of an outpatient mental health and substance abuse clinic, as specified on the Plan. The comprehensive plan designates the properties for institutional. The proposed uses are unchanged. Tina M. Carr, Secretary, City Planning Commission City Council will hold public hearings on the aforesaid matter on August 15, 2022, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All persons wishing to address City Council may sign-up online at _t <' In order to sign up, the form to speak before City Council may be accessed under the tab "Sign Up Form to Speak Before Council"on the left of the screen. Sign up forms must be received by noon on August 15, 2022. In the event the public hearing is conducted by electronic communication means due to the COVID-19 pandemic disaster, you will be notified by the City Clerk's Office. For further information, you may contact the Office of the City Clerk at (540)853-2541. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke provides interpretation at no cost for all public meetings, upon request, If YOU would like to request an interpreter, please let us know at least 24 hours in advance by calling (540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costopor todas citas publicas, previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con a] mends 24 horas de antelaci®n por llamar (540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano vote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu (540) 853-1283. (540) ` 53 1283 ITY OF ROANOKE OFFICE OF THE CITY CLERK • ,, - 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk August 3, 2022 Chris Burns Balzer and Associates, Inc. 1208 Corporate Circle Roanoke, Virginia 24018 Dear Mr. Burns: A public hearing has been advertised to be heard by the City Planning Commission on Monday, August 8 at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue., S. W., Roanoke, Virginia, in regard to a request by Carillon Medical Center to amend the Institutional Planned Unit Development Plan as a part of a previous rezoning for 1906 Belleview Avenue, SE, 0 Jefferson Street, SW, 2013 Jefferson Street, SW, 2017 Jefferson Street, SW, 2001 Crystal Spring Avenue, SW, and 127 McClanahan Street, SW, respectively, through the adoption of Ordinance No. 41623-111819 on November 18, 2019. Amendments to the Plan include a modified configuration of the previously approved parking structure and modified redevelopment pattern for 2017 Jefferson Street, SW. Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, August 15 at 7:00 p.m., pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News", following its meeting on Monday, August 8. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853-1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853-2541. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure c: Nicholas C. Conte, Carilion Medical Center, 213 S. Jefferson Street, Suite 1600, Roanoke, Virginia 24011 Tina Carr, Secretary to the City Planning Commission CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 ` Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk August 3, 2022 Dear Adjoining Property Owner and Interested Party: A public hearing has been advertised to be heard by the City Planning Commission on Monday, August 8 at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue., S. W., Roanoke, Virginia, in regard to a request by Carilion Medical Center to amend the Institutional Planned Unit Development Plan as a part of a previous rezoning for 1906 Belleview Avenue, SE, 0 Jefferson Street, SW, 2013 Jefferson Street, SW, 2017 Jefferson Street, SW, 2001 Crystal Spring Avenue, SW, and 127 McClanahan Street, SW, respectively, through the adoption of Ordinance No. 41623-111819 on November 18, 2019. Amendments to the Plan include a modified configuration of the previously approved parking structure and modified redevelopment pattern for 2017 Jefferson Street, SW. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, August 15 at 7:00 p.m., pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News", following its meeting on Monday, August 8. This letter is provided for your information as an interested party and/or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853-1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853-2541. Sincerely, Cecelia F. McCoy,y, CMC City Clerk Enclosure c: Tina Carr, Secretary to the City Planning Commission Adjoining Property Owners and Interested Parties August 3, 2022 Page 2 pc: City of Roanoke, (South Roanoke Park), P. O. Box 1451, Roanoke, VA 24007 Carilion Clinic Properties LLC, P. O. Box 12385, Roanoke, VA 24025-2385 Roanoke Hospital Association, P. O Box 12385, Roanoke, VA 24025-2385 Roanoke Memorial Hospitals, P. O. Box 12385. Tax Dept., Roanoke, VA 24025 Strauss Properties LLC, 5100 Bernard Drive, SW, Roanoke, VA 24018 First Evangelical Presbyterian Church, 2101 Jefferson Street, SW, Roanoke, VA 24014 Western Virginia Water Authority. 601 S. Jefferson Street, SW, Suite 200, Roanoke, VA 24011 The Fairfax Condominium, 4519 Brambleton Avenue, Suite 200, Roanoke, VA 24018 Country East LLC, 1801 Murray Road, SW, Roanoke, VA 24018 Patricia B Morgan Trustee of The Pat, 5 Stonegate Drive, Belleair, FL 33756 Stephen M. and Florence T. Workman, 2125 Yellow Mountain Road, SE, Unit 103 Roanoke, VA 24014 Sandra Sue Casas, 2125 Yellow Mountain Road, SE, Unit 104, Roanoke, VA 24014 Susan E. Cromer, 2125 Yellow Mountain Road, SE, Unit 105, Roanoke, VA 24014 James C. Justice III, 302 Jefferson Street, SE, Roanoke, VA 24011 Robert R Copty, P. O. Box 18165, Roanoke, VA 24014 William Dabney and Lee Carol Saunders, 2125 Yellow Mountain Road, SE, Unit 108, Roanoke, VA 24014 Thomas F Butler, 2125 Yellow Mountain Road, SE, Unit 109, Roanoke, VA 24014 Curtis E. Jr. and Donna H Mills, 2125 Yellow Mountain Road, SE, Apt. 110, Roanoke, VA 24014 Country East LLC, 1801 Murray Road, SW, Roanoke, VA 24018 James S Willis III, 2125 Yellow Mountain Road, SE, Apt. 112, Roanoke, VA 24014 Patrick A Malone, 2125 Yellow Mountain Road, SE, Unit 201, Roanoke, VA 24014 The Doris W Pollard Revocable Living Trust, 2125 Yellow Mountain Road, SE, Apt 202, Roanoke, VA 24014 Raymond Trenor Williams, 2007 48th Street, NW, Washington, DC 20007 Diane C Strickler, 2125 Yellow Mountain Road, SE, Roanoke, VA 24014 Lisa B Soltis. 2125 Yellow Mountain Road, SE, Unit 205, Roanoke, VA 24014 The Joyce Family Trust, 2125 Yellow Mountain Road, SE, Unit 206, Roanoke, VA 24014 Maria F Baker Revocable Trust, 443 Johnson Avenue #501, Cape Canaveral, FL 32920 Margaret M Grayson, 2125 Yellow Mountain Road, SE, Unit 208, Roanoke, VA 24014 Darrell W and Nancy C Long, 2125 Yellow Mountain Road, SE, Unit 209, Roanoke, VA 24014 Barbara Reid Bailey, 2512 Jefferson Street, SE, Roanoke, VA 24014 The Mary Field Green Revocable Trust, 2125 Yellow Mountain Road, SE, Unit 211 Roanoke, VA 24014 Edward Allen Kappus And Elizabeth Do, 2125 Yellow Mountain Road, SE, Unit 212, Roanoke, VA 24014 Adjoining Property Owners and Interested Parties August 3, 2022 Page 3 Norman R Harris, 2125 Yellow Mountain Road, SE, Unit 213, Roanoke, VA 24014 John Keener Hudson, 2125 Yellow Mountain Road, SE, Unit 301, Roanoke, VA 24014 Brenda H Harris Revocable Living Trust, 2125 Yellow Mountain Road, SE, Unit 302, Roanoke, VA 24014 The A P Kirby Trust, 9030 Stony Point Parkway, Suite 460, Richmond ,VA 23235 William D Poe, 2125 Yellow Mountain Road, #304, Roanoke, VA 24014 Eugene Anderson, 1350 Westwood Avenue, Unit 304, Richmond, VA 23227 Ronald Tessendorf, 2125 Yellow Mountain Road, SE, Unit 306, Roanoke, VA 24014 Inglath Johnson Cooper, 656 Waters Edge Drive, Penhook, VA 24137 Richard Carl Bumgarner, 3127 Allendale Street, SW, Roanoke, VA 24014 Michael S Nussbaum, 2125 Yellow Mountain Road, SE, Unit 309, Roanoke, VA 24014 Finiscastle LLC, 9030 Stony Point Parkway, Suite 300, Richmond, VA 23235 David L Caudill, 2125 Yellow Mountain Road, SE, Unit 312, Roanoke, VA 24014 Mark A Frye, 2125 Yellow Mountain Road, SE, Unit 313, Roanoke, VA 24014 Norfolk Southern Railroad, Three Commercial Place, Norfolk, VA 23510 i 1 i