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Home My WebLink AboutCouncil Actions 09-06-22 WHITE-BOYD ` 42424-090622 4 090622 ROANOKE CITY COUNCIL INFORMAL SESSION SEPTEMBER 6, 2022 9:00 A.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. Call to Order -- Roll Call — All present. Welcome. Mayor Sherman P. Lea, Sr. NOTICE Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. ITEMS FOR ACTION: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (7-0) 1 A communication from Vice-Mayor Patricia White-Boyd, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the annual performances of the Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. (7-0) A communication from the City Attorney requesting that Council convene in a Closed Meeting for consultation with legal counsel and briefings by staff members or consultants pertaining to potential litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended. (7-0) A communication from the City Attorney requesting that Council convene in a Closed Meeting for consultation with legal counsel and briefings by staff members or consultants pertaining to actual litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended. (7-0) A communication from the City Attorney requesting that Council convene in a Closed Meeting to discuss the disposition of publicly owned property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. (7-0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: • Code Amendments - 30 minutes (Sections 17-31, 17-32, 32-22, 32-88) Received and filed. LEGISLATIVE COMMITTEE MEETING SCHEDULED FOR 9:00 A.M., IN THE COUNCIL CHAMBER. AT 10:53 A.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A CLOSED MEETING; AND THEREAFTER RECONVENE AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. 2 ROANOKE CITY COUNCIL REGULAR SESSION SEPTEMBER 6, 2022 2:00 P.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA 1. Call to Order--Roll Call. All Present. The Invocation was delivered by Reverend A. G. Ayers, Pastor, Community Advent Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE: Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and/or upcoming expirations of terms of office: Board of Zoning Appeals — one vacancy Building and Fire Code Board of Appeals —two vacancies (Property Management and Architect) Equity and Empowerment Advisory Board — one vacancy Personnel and Employment Practices Commission —one vacancy 3 Roanoke Civic Center Commission —one vacancy Access the City's homepage to complete an online application for the abovementioned vacancies. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring the week of September 9 - 18, 2022, as Welcoming Week. Mayor Lea read and presented the proclamation to Katie Hedrick, Community Inclusion Coordinator. Recognition of the recipients of the VASH Beautification Day Awards. Mayor Lea recognized the City staff recipients of the VASH Beautification Day Awards, which included: Vice-Mayor White-Boyd —Women-owned Business Achievement Award Council Member Cobb — Making a Difference Star Community Service Award Sheriff Hash — Spirit of Excellence Champion Community Award Jeffrey Powell — Star City Cease Fire Community Achievement Award Antoinette Vinciguerra — National Roanoke Community Beautification Day Community Service Leader Recognition "Repeat Contributor" Award 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Ken McLeod, 1125 Winona Avenue, S.W., representing PedalSafe Roanoke, appeared before the Council to thank them for taking action on the Fiscal Year 2023 Department of Motor Vehicles Highway Safety Grant for a Speeding and Bicycle Safety Campaign, and a resolution in support of the City's application to pursue a Vision Zero Action Plan. Owen McGuire, 2514 Brambleton Avenue, S. W., appeared before the Council to express disappointment in the lack of transparency with regard to the Fishburn Park Drive Disc Golf Course. Freeda Cathcart, 2516 Sweetbrier Avenue, S. W., appeared before the Council to express disappointment in the Administration's handling of the repair of the Fishburn House property. 4 4• CONSENT AGENDA: (APPROVED 7-0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C-1 2022. Minutes of the regular meeting of City Council held on Monday, August 15, RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2 A communication from the City Clerk advising of the resignation of Tracy J. Brown as a member of the Board of Zoning Appeals, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-3 A communication from the City Clerk advising of the resignation of Roy Mentkow as a member of the Personnel and Employment Practices Commission, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-4 Annual Report of the Roanoke Redevelopment and Housing Authority for the Fiscal Year July 1, 2021 to June 30, 2022. RECOMMENDED ACTION: Received and filed. C-5 Annual Report of the Roanoke Public Library Advisory Board for the Fiscal Year July 1, 2021 to June 30, 2022. RECOMMENDED ACTION: Received and filed. C-6 Reports of qualification of the following individuals: Betsy Whitney as a member of the Roanoke Arts Commission for a three-year term of office commencing July 1, 2022 and ending June 30, 2025; Stacey Sheppard as a member of the Gun Violence Prevention Commission for a three-year term of office commencing April 1, 2022 and ending March 31, 2025; 5 Karen Michalski-Karney as a member of the Roanoke Redevelopment and Housing Authority for a four-year term of office commencing September 1, 2022 and August 31, 2026; and Jackie Clewis as a member (City Retiree) of the Board of Trustees, City of Roanoke Pension Plan to replace Carolyn Glover for a two- year term of office, commencing July 1, 2022 and ending June 30, 2024. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Presentation by the City Sheriff to share new department initiatives and activities. (Sponsored by Mayor Lea and Vice-Mayor White-Boyd) Received and filed. b. A communication from the Commonwealth's Attorney recommending acceptance of the Victim/Witness Program Grant from the Department of Criminal Justice Services in accordance with the Virginia Crime Victim and Witness Rights Act; and a communication from the City Manager concurring in the recommendation. Adopted Resolution No. 42424-090622 and Budget Ordinance No. 42425-090622. (7-0) C. A communication from Council Member Stephanie Moon Reynolds requesting that the road between Burrell and 5th Street, N. W., known as Carver Avenue, be renamed R. R. Wilkerson Drive in recognition of the late Reverend Dr. Raymond R. Wilkerson, President of the Roanoke Branch NAACP from 1959 - 1968 and a celebrated civil rights pioneer. Concurred in the request. Matter referred to City Manager and City Attorney for review and report back to Council. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: • Public Art Update - 15 minutes Concurred in the recommendation of the Roanoke Arts Commission. Received and filed. 6 • Gun Violence Prevention Framework - 15 minutes Received and filed. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the Fiscal Year 2023 Virginia Domestic Violence Victim Fund Grant from the Virginia Department of Criminal Justice Services. Adopted Resolution No. 42426-090622 and Budget Ordinance No. 42427-090622. (7-0) 2. Acceptance of the Fiscal Year 2023 Department of Motor Vehicles Highway Safety — City of Roanoke Speeding and Bicycle Safety Campaign Grant. Adopted Resolution No. 42428-090622 and Budget Ordinance No. 42429-090622. (7-0) 3. Acceptance of the 2021 Continuum of Care Grant funds from the Department of Housing and Urban Development to support the City's Homeless Assistance Team. Adopted Resolution No. 42430-090622 and Budget Ordinance No. 42431-090622. (7-0) 4. Acceptance of the Virginia Department of Transportation, Local Revenue Sharing funding and execution of a Standard Project Administration Agreement for the Wasena Bridge Replacement Project. Adopted Resolution No. 42432-090622 and Budget Ordinance No. 42433-090622. (7-0) 5. Adoption of a resolution in support of the City's application to pursue a Vision Zero Action Plan. Adopted Resolution No. 42434-090622. (7-0) 6. Appropriation of funds in connection with Fiscal Year 2023 Virginia Department of Transportation street maintenance payment incremental revenue. Adopted Budget Ordinance No. 42435-090622. (7-0) 7. Execution of a Memorandum of Understating for the City of Roanoke to become a BEE CITY USA affiliate. Adopted Resolution No. 42436-090622. (7-0) 8. Execution of additional amendments to the contract between the City of Roanoke and Enteros Design, P.C., for Architectural and Engineering Services for the Belmont Branch Library improvements. Adopted Resolution No. 42437-090622. (7-0) 7 COMMENTS OF CITY MANAGER. The City Manager offered the following comments: Rebate and Personal Property Update • Of the net levy, $33,463,148.00 collected revenue from the personal property tax after the State relief. Recommendation for the rebate was built around receiving 91 percent, the dollar amount equated to $30, 451,465.00, with a date of August 31 set for receipt and eligibility for the rebate. As of August 31, only $28,790,000.00 was received, which was a little over 86 percent. Approximately $1.6 million dollars less than the historical trend. Based on the methodology used when conceiving the rebate, it should result in an adjustment of the 17.5 percent to 16.5 percent rebate. • The recommendation is to retain the 17.5 percent rebate although less revenue was received. • Walk-on ordinance recommended for adoption to amend Ordinance No. 42386-062122 adopted by City Council on June 21, 2022 to amend the minimum percentage of the net levy of personal property taxes. • Counting the rebate and additional relief from the City and staff, approximately $13.8 million worth of relief will be provided to the citizens. b. CITY ATTORNEY: 1. Execution of a Deed of Confirmation for Gramercy Row, 206 Williamson Road, S. E. Adopted Ordinance No. 42438-090622. (7-0) 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. A resolution designating a Voting Delegate and an Alternate Voting Delegate for the Annual Virginia Municipal League Urban Section Meeting on Monday, October 3, 2022, in Richmond, Virginia. Adopted Resolution No. 42439-090622. (7-0) b. Adopted Ordinance No. 42440-090622 amending Ordinance No. 42386-062122 adopted by City Council on June 21, 2022 to amend the minimum percentage of the net levy of personal property taxes to be received by August 31, 2022 from at least 91 percent to at least 86 percent of the net levy; establishing an effective date. (7-0) 8 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. The City Manager introduced Antwyne Calloway as the new Neighborhood Services Coordinator. Vice-Mayor White-Boyd acknowledged Matt Crookshank for providing informational pamphlets on the City's Homeless Assistance Team (HAT) to distribute to homeless residents in the City. Council Member Moon Reynolds referenced an article on Dr. Florence Saunders Farley, born in Roanoke, who was the first licensed African-American Clinical Psychologist, first African- American female elected to Petersburg City Council and first African- American female Mayor of Petersburg, who passed away on August 28, in Petersburg, Virginia. Mayor Lea suggested that members of the Gun Violence Prevention Team come before the Council to update on their activities. Council Member Moon Reynolds concurred and asked that Better Agreements group come and share information, as well. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. CERTIFICATION OF CLOSED MEETING. (7-0) Appointed W. Brent Robertson, Director of Finance/Assistant City Manager to replace Amelia Merchant, Deputy Director of Finance as an Ex-Officio member of the Board of Trustees, City of Roanoke Pension Plan, City of Roanoke Finance Board and the Defined Contribution Board. Appointed Laura Carini as a member (Citizen) of the City of Roanoke Finance Board for a term of office ending June 30, 2024. Appointed Phazon Nash as a member of the Equity and Empowerment Advisory Board to fill the unexpired term of office of Kathy Cohen ending December 31, 2023. Appointed Kaelyn Spickler as a member of the Roanoke Redevelopment and Housing Authority to replace Peg McGuire for a four-year term of office commencing September 1, 2022 and ending August 31, 2026. 9 Appointed Lee Graves, Jr., to replace Timothy Meadows and Shane Spradlin to replace J. A. Robertson as members of the Towing Advisory Board for three-year terms of office, each, commencing November 1, 2022 and ending October 31, 2025. 12. ADJOURNED - 5:38 P.M. 10 0 o CITY OF ROANOKE �~ OFFICE OF THE MAYOR 215 CHURCH AVENUE,S.W.,SUITE 452 t�x4nn� ROANOKE,VIRGINIA 24011-1594 TELEPHONE: (540)853-2444 FAX: (540)853-1145 SHERMAN P.LEA,SR. EMAIL: MAYOR@i)ROANOKEVA.GOV Mayor September 6, 2022 The Honorable Vice-Mayor Patricia White-Boyd and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor White-Boyd and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, C.n herman P. Lea, Sr. Mayor SPL:ctw COMMITTEE VACANCIES/REAPPOINTMENTS September 6, 2022 Public VACANCIES: Unexpired term of office on the Board of Zoning Appeals ending December 31, 2022. Terms of office on the Building and Fire Code Board of Appeals (Architect) and (Property Management) ending June 30, 2025. Unexpired terms of office on the Equity and Empowerment Advisory Board ending December 31, 2023. Unexpired term of office on the Personnel and Employment Practices Commission ending June 30, 2024. Term of office on the Roanoke Civic Center Commission ending September 30, 2025. Terms of office on the Towing Advisory Board ending October 31, 2025. 1 CITY OF ROANOKE CITY COUNCIL 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 SHERMAN P.LEA,SR. E-mail: clerk@roanokeva.gov Council Members Mayor William D.Bestpitch Joseph L.Cobb Anita J.Price Stephanie Moon Reynolds Vivian Sanchez-Jones Patricia White-Boyd September 6, 2022 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: I wish to request a Closed Meeting to discuss the annual performances of the Council- Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, Patricia White-Boyd, Chair City Council Personnel Committee PWB:ctw CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING David L. Collins 215 CHURCH AVENUE, SW Laura M. Carini ROANOKE, VIRGINIA 24011-1595 Douglas P. Barber,Jr. Kelsey M. Durkin Timothy R. Spencer TELEPHONE 540-853-2431 Jennifer L. Crook City Attorney FAX 540-853-1221 Assistant City Attorneys EMAIL: cityatty@roanokeva.gov September 6, 2022 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for closed meeting Dear Mayor Lea and Council Members: This is to request that City Council convene a closed meeting pursuant to Sec. 2.2-3711.A.7, Code of Virginia, to consult with legal counsel and hear briefings by staff members or consultants pertaining to potential litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. With kindest personal regards, I am Sincerely yours, oth 1. pencer City Attorney LSC/l c: Robert S. Cowell, Jr., City Manager Cecelia F. McCoy, City Clerk CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING David L. Collins 215 CHURCH AVENUE, SW Laura M. Carini ROANOKE,VIRGINIA 24011-1595 Douglas P. Barber,Jr. Kelsey M. Durkin Timothy R. Spencer TELEPHONE 540-853-2431 Jennifer L. Crook City Attorney FAX 540-853-1221 Assistant City Attorneys EMAIL: cityatty@roanokeva.gov September 6, 2022 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for closed meeting Dear Mayor Lea and Council Members: This is to request that City Council convene a closed meeting pursuant to Sec. 2.2-3711.A.7, Code of Virginia, to consult with legal counsel and hear briefings by staff members or consultants pertaining to actual litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. With kindest personal regards, I am Sincerely yours, o . Spencer City Attorney LSC/l c: Robert S. Cowell, Jr., City Manager Cecelia F. McCoy, City Clerk oma` CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING David L. Collins 215 CHURCH AVENUE, SW Laura M. Carini ROANOKE, VIRGINIA 24011-1595 Douglas P. Barber,Jr. Kelsey M. Durkin Timothy R. Spencer TELEPHONE 540-853-2431 Jennifer L. Crook City Attorney FAX 540-853-1221 Assistant City Attorneys EMAIL: cityatty@roanokeva.gov September 6, 2022 The Honorable Mayor and Members Of City Council Roanoke, Virginia Re: Request for closed meeting Dear Mayor Lea and Council Members: This is to request that City Council convene a closed meeting to discuss the disposition of publicly-owned property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to 2.2-3711.A.3, Code of Virginia(1950), as amended. Sincerely, of . Spencer City Attorney LSC/l CITY ATTORNEY COUNCIL BRIEFING MEMO CODE AMENDMENT Date: September 6, 2022 From: Timothy R. Spencer, City Attorney C5 Re: Chapter 17, Human Resources, Article III, Youth Services Citizen Board, Section 17-31, Created composition• appointment terms of members; restriction on membership; filling of vacancies and Section 17-32, Qualification of members This code amendment will change the number of members appointed by City Council from 15 to 17 and will further clarify the term for the student representatives. This code amendment will also remove the age limit for the students at William Fleming and Patrick Henry High School and change the selection of the remaining members to at-large members to be selected from the general public. Overview of Proposed Amendments The amendments are being proposed by the members of the Youth Services Board, the Clerk's Office and the City Attorney's Office to better accommodate the needs of the Board. The amendments also clarify the qualifications of the membership and create flexibility by increasing the number of members and bradening the number of at-large members selected from the general public. Recommended Action Consider the proposed amendments to Chapter 17, Human Resources, Article III, Youth Services Citizen Board, Section 17-31, Created; composition; appointment, terms of members; restriction on membership; filling of vacancies and Section 17-32, Qualification of members. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE amending and reordaining Chapter 17, Human Resources, Article III, Youth Services Citizen Board Section 17-31, Created; composition; appointment terms of members; restriction on membership; filling of vacancies and Section 17-32, Qualification of members, Code of the City of Roanoke (1979) as amended; providing for explanation of the amendments outlined herein; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: I. Chapter 17, Human Resources, Article III,Youth Services Citizen Board, Section 17-31, Created composition; appointment terms of members; restriction on membership; filling of vacancies and Section 17-32, Qualification of members, Code of the City of Roanoke(1979) as amended, are hereby amended and reordained to read and provide as follows: Sec. 17-31.Created; composition; appointment,terms of members; restriction on membership; filling of vacancies. There is hereby created a city of Roanoke youth services citizen board. The board shall consist of fifteerrseventeen(4-SI7)members appointed by the city council for terms of up to of three (3) years for each member of the board, other than the two (2) student members who will each serve a one year term beginning July 1 st and ending June 30th. The of eaeh sWdent member- '' 'l e at theearlier of Council shall also appoint two (2) alternate student members who will serve in the absence of the student member, T ��y1, 2014. The initial terms of the members of the board, other than the student members, shall be staggered and city council shall appoint four (4) members who shall each have initial terms of one(1)year; four(4)members who shall each have initial terms of two (2) years; and five (5) members who shall each have terms of three(3) years. The city clerk shall notify council promptly if any vacancy occurs. -V 4 F � Appointments to fill vacancies shall be for the unexpired term of the member whose term becomes vacant. Sec. 17-32. Qualification of members. The Board shall consist of members as follows: (a) At least oOne (1)member shall be a member of city council; (b) Five (5) members shall be representatives of public and private agencies serving youth; (c) One (1) member shall be, at the time of the appointment,under-the-age-of eighteen( 8) and a student at William Fleming High School; (d) One (1) member shall be, at the time of the appointment« + a cf *oo., ( 9)and— a student at Patrick Henry High School; (e) The remaining9even--" T members shall be members at-large selected from the general publicwho afe not employed by a govemment of under the age o. mob..,,,,.,__. 2. Pursuant to Section 12 of the Roanoke City Charter,the second reading by title of this ordinance is hereby dispensed with. ATTEST: City Clerk. CITY ATTORNEY COUNCIL BRIEFING MEMO CODE AMENDMENT Date: September 6, 2022 From: Timothy R. Spencer, City Attorney �S Re: Chapter 32, Taxation, Code of the City of Roanoke(1979) amending Subsection (a), Section 32-22, Land book, Article II, Real Estate Taxes Generally This code amendment to Section 32-22 of the City Code will transfer the preparation and maintenance of the Land book from the Commissioner of Revenue to the Director of Real Estate Valuation. This amendment follows the process used by most localities and complies with the agreement entered into by the Commissioner of Revenue. Overview of Proposed Amendments The amendments are being proposed by the Commissioner of Revenue to the Director of Real Estate Valuation to better coordinate the maintenance of the Land book and the valuation of real estate in the City of Roanoke. The amendment is also consistent with the performance agreement entered into between the City and the commissioner of Revenue. Most localities have their director of real estate valuation maintain the Land book. Recommended Action Consider the proposed amendments to Chapter 32, Taxation, Code of the City of Roanoke (1979) amending Subsection(a), Section 32-22, Land book, Article lI, Real Estate Taxes Generally. IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA AN ORDINANCE amending and re-ordaining Subsection (a), Section 32-22, Land book, Article II,Real Estate Taxes Generally,Chapter 32,Taxation,Code of the City of Roanoke(1979), as amended, to shift the duties of preparing, maintaining and verifying the land book from the commissioner of revenue to the director of real estate valuation; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that: I. Subsection(a), Section 32-22, Land book, Article II, Real Estate Taxes Generally, Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, is hereby amended and re-ordained, to read and provide as follows: Sec. 32-22. - Land book. (a) The director of real estate valuation shall annually prepare a land book, in which shall be listed all the real property subject to city taxation. The book shall be arranged according to forms prescribed by law. (b) The eemmissioner director of real estate valuation shall prepare and verify, under oath, four(4) copies of the land book. One (1) copy shall be kept in his the office of real estate valuation, subject to public inspection and one (1) each shall be delivered to the city commissioner of revenue, the city treasurer, the clerk of the circuit court and the state department of taxation. The copies of the land book required to be delivered to city officials shall be so delivered on or before August first of each year. (c) The willful failure of the director of real estate valuation to prepare and make delivery of the book provided for in this section within the time prescribed shall constitute a Class 4 misdemeanor. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. o- o ; CITY ATTORNEY COUNCIL BRIEFING MEMO CODE AMENDMENT Date: September 6, 2022 From: Timothy R. Spencer, City Attorney Re: City Code Amendment to Section 32-86, Financial eli ibg ility and Section 32-88, Applicant's affidavit, -Elderly and Disabled Real Estate Tax Exemption Overview of Proposed Amendments Division 4, Exemption for Elderly and Disabled Persons, Article Il, Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, provides a real estate tax exemption for real property owned by and occupied as the sole dwelling house of a person or persons. To be eligible for the exemption, the following criteria must be met: (1) the applicant must be at least sixty five years of age, or determined to be permanently and totally disabled if such person is less than sixty five years of age, (2) the total household income of all persons living in the home, together with the income of any relatives and non-relatives of the owner living in the house, must not exceed $42,000, (3) the net combined financial worth of the owner and any relatives and nonrelatives of the owner living in the house must not exceed $160,000, provided that the first $4,000 of income of each relative or nonrelative, other than the spouse of the owner, who lives in the dwelling and any income received by the owner as compensation for permanent disability up to a maximum of$7,500 shall not be included in such total, and (4) the house and the land upon which the house sits must not exceed $70,000 in assessed value. The applicant must sign an affidavit attesting that the income of all persons living in the house does not exceed the above referenced income limits, and file the affidavit with the CoR by June 30. The exemption, if granted, goes into effect the following July 1. A June 30 deadline for receipt of such applications makes it difficult for CoR staff to timely process exemption applications for a July 1 effective date. At the request of the Commissioner of Revenue, I recommend City Council consider amending the following provisions of City Code: (1) Section 32-86- Financial eli ibg�ility, to clarify and provide that the income of nonrelatives of the homeowner that are living in the home is applied to the income limitation threshold, and (2) Section 32-88, Applicant's affidavit, to change the date the affidavit a homeowner submits verifying eligibility for the elderly and disabled real estate tax exemption is due from June 30 to May 31, Recommended Action Consider adoption of the attached ordinance amending and re-ordaining Subsection (a) of Section 32-86, Financial Eli ibg_ility, and Section 32-88, Applicant's affidavit, Division 4, Exemption for Elderly and Disabled Persons, Article II, Real Estate Taxes Generally, Chapter 32, Taxation, Code of the City of Roanoke (1979) in the manner set forth above. For your convenience, I have enclosed a copy of Section 32- 86 in its entirety. IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA AN ORDINANCE amending and re-ordaining Subsection (a) of Section 32-86, Financial Eli ibg ility, and Section 32-88, Applicant's affidavit, Division 4, Exemption for Elderly and Disabled Persons, Article II,Real Estate Taxes Generally, Chapter 32,Taxation, Code of the City of Roanoke (1979), as amended, to clarify and provide that the income of nonrelatives of a homeowner living in the home is applied to such exemption's household income and net worth limitation, and to change the due date of the affidavit verifying eligibility for the exemption from June 30 to May 31, respectively; providing for an effective date; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that: I. Section 32-86, Financial Eli ibg ility, Division 4, Exemption for Elderly and Disabled Persons, Article II, Real Estate Taxes Generally, Chapter 32, Taxation, Code of the City of Roanoke(1979) as amended, is hereby amended and reordained to read and provide as follows: Sec. 32-86. - Financial eligibility. (a)To be eligible for the exemption provided for in this division,the total combined income, during the immediately preceding calendar year, from all sources, of the owner-1 -relatives,and nonrelatives of the owner living in the dwelling house on such property shall not exceed twenty thousand dollars($20,000.00);provided that, the first four thousand dollars($4,000.00)of income of each relative, other than the spouse of the owner, who is living in the dwelling and any income received by the owner as compensation for permanent disability up to a maximum of seven thousand five hundred dollars ($7,500.00) shall not be included in such total, and provided further the net combined financial worth of stieh per-seks the owner, relatives and nonrelatives of the owner living in the dwelling house, including equitable interests, as of the thirty-first day of December of the immediately preceding calendar year, excluding the value of the dwelling house and the land, 1 �— � aFf not exceeding one (1) acre, upon which it is situated, shall not exceed seventy thousand dollars ($70,000.00). 2. Section 32-88, Applicant's affidavit, Division 4, Exemption for Elderly nd Disabled Persons, Article Il, Chapter 32, Taxation, Code of the City of Roanoke (1979) as amended, is hereby amended and reordained to read and provide as follows: Sec. 32-88. - Applicant's affidavit. The owner claiming an exemption under this division shall file with the commissioner, an affidavit setting forth an identification of the taxable real estate, the names of the persons occupying such real estate,that the total combined income of the owners.,-and relatives and nonrelatives living in the dwelling on such property for the preceding calendar year did not exceed the maximum total combined income permitted by section 32-86 of this Code,provided that the first four thousand dollars ($4,000.00) of income of each relative and nonrelative, other than the spouse of the owner,who is living in the dwelling shall not be included in such total, and that the total combined net worth of such owner and relatives, as of the thirty-first day of December of the immediately preceding calendar year, excluding the value of the dwelling house and the land, not exceeding one (1) acre upon which it is situated, did not exceed the total combined net worth permitted by section 32-86 of this Code. Such affidavit shall be filed annually or, in lieu thereof, such affidavit may be filed on three-year cycle with an annual certification by the taxpayer that no information contained on the last preceding affidavit filed has been changed to violate the limitations and conditions provided herein. Persons claiming an exemption as of December thirty-first of any year shall file the affidavit or certificate by the thiffieth Of june thirty-first of May next following and any exemption granted shall apply to the fiscal tax collection year, beginning the next following July first. The commissioner may permit the late filing of the affidavit required by this section for first-time applicants and may permit late filing of such affidavit or certificate for other than first-time applicants in hardship cases. 3. This ordinance is effective immediately upon adoption. 4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. 2 Ogee of the Mayor CITY OF ROANOKE ROANOKE WELCOMING WEEK WHEREAS, the City of'Roanoke's community success depends on making stare that all residents feel welcome here; new Roanoker's erre a vital part of our community--bringing fresh perspectives and new ideas, starting businesses, and contributing to the vibrant diversity that we all value; WHEREAS, we honor the spirit of unity that brings neighbors together across Roanoke, Virginia, and around the world; and this week invite all residents of Roanoke to join this movement of renewing our commitment to core American values, and taking action in the spirit of welcoming; WHEREAS, regardless of where we are born or what we look like, we are Roanoker's, united in our efforts to build a stronger city; by recognizing the contributions that we all make to create a vibrant culture and a growing economy, our community becomes more robust and more inclusive to all who call Roanoke home;and WHEREAS, every resident has the opportunity to contribute their best and create more prosperous communities and reaffirm that Virginia still stands as a beacon of freedom and opportunity. NOW, THEREFORE, I, Sherman P. Lea, Sr., Mayor of'the Citv of'Roanoke, Virginia, call upon the people of Roanoke to join together to build stronger communities across our city, across our state, and throughout the nation and do hereby proclaim the September 9- 18, 2022, throughout this great, seven- time All-America City, as Roanoke Welcoming Week. Given under our hands and the Seal of the City of Roanoke this tenth day of September in the year two thousand and twenty-two. ' r Sherman P. Lea;Sr. Mayor ATTEST Cecelia F McCoy City Clerk. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk September 6, 2022 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise that Tracy J. Brown has tendered her resignation as a member of the Board of Zoning Appeals, effective immediately. Sincerely, A" ""�T J—, - Cecelia F. McCoy, CMC City Clerk i Fw: Board of Zoning Appeals: Ms. Brown Resignation Ruth Visuete Perez to Cecelia Webb 08/17/2022 10:13 AM Ruth Visuete Perez/Employees/City_of_Roanoke To Cecelia Webb/Employees/City_of_Roanoke@City_of_Roanoke Please see Ms. Brown's resignation below. -----Forwarded by Ruth Visuete Perez/Employees/City_of_Roanoke on 08/17/2022 10:13 AM----- From: Tina Carr/Employees/City_of_Roanoke To: Susie McCoy/Employees/City_of_Roanoke@City_of_Roanoke, Ruth Visuete Perez/Employees/C ity_of_Roanoke@City_of Roanoke Cc: Jillian Papa Moore/Employees/City_of_Roanoke@City_of_Roanoke, Phillip Moore/Employees/City_of_Roanoke@City_of_Roanoke Date: 08/17/2022 10:10 AM Subject Board of Zoning Appeals: Ms. Brown Resignation Susie and Ruth, Please see Ms. Brown's resignation below. believe Jillian has encouraged several potential candidates to apply, and I will be in touch to follow up. Please let me know if there are questions. Thank you, Tina Carr Tina M. Carr Planning Coordinator Planning, Building, & Development City of Roanoke 540/853-1330 tina.carr(d�roanokeva.gov -----Forwarded by Tina Carr/Employees/City—of—Roanoke on 08/17/2022 10:08 AM----- From: "Tracy Brown"<tmjbrown4@gmail.com> To: Tina.Carr@roanokeva.gov Cc: andrewraduly@me.com, meg@roanoketoday.com, "Amanda McGee"<amcgee@rvarc.org>, "varneysl"<varneysl@cox.net>, "Betty Jean Wolfe"<bjwolfe@hotmail.com>, "Bryan Musselwhite"<bmusselwhite@poecronk.com>, brittany.gardner@roanokeva.gov, Jillian.Papa.Moore@roanokeva.gov Date: 08/08/2022 09:25 PM Subject: [EXTERNAL] Re: Board of Zoning Appeals: Public Comment received, Public Hearing,August 10, 2022(Email#8 of 8) CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Members of the Board of Zoning and Appeals: It is after much consideration and with regret that I must tender my resignation effective immediately. I assumed a new position in April and due to the responsibilities associated with CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk September 6, 2022 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise that Roy Mentkow has tendered his resignation as a member of the Personnel and Employment Practices Commission, effective immediately. Sincerely, Cecelia F. McCoy, CMC City Clerk August 30, 2022 Roanoke City Clerk City of Roanoke 215 Church Ave SW Roanoke, Va 24011 C: Kelly Persinger, Human Resources Roanoke City Council Dear Ms. McCoy After giving it much thought I have decided to resign my membership on the City's PEPC. I retired from service at Roanoke 5 years ago with pride in the organization and the relationships that I had with my associates as well as my own record and achievements. However, I can no longer serve in good faith or impartiality due to my profound disappointment with Roanoke's City Administration and City Council in equal measures. I sent this correspondence to you knowing that you would know how to proceed with this notification. As always I offer you (and your family) in addition to the City of Roanoke my sincere best wishes for the future. With thanks, Roy Mentkow 1624 Blair Rd SW Roanoke Va 24015 RRHA CITY of ROANOKE REDEVELOPMENT and HOUSING AUTHOR TY PARTNERS IN PROGRESS Report to City Council for the City Fiscal Year July 1, 2021 to June 30, 2022 Highlights New Activities. Homeownership RRHA was approved by HUD in 2015 for a Section 32 Homeownership program, which allows the sale of five (5) scattered site public housing properties that currently are leased. This program provides additional homeownership opportunities for HUD-assisted renters and other low to moderate income families in the Roanoke community. Tenants were advised that they may choose to purchase the homes if they can obtain financing. Tenants will be relocated in the event that a property is sold to another buyer. To date, three (3) of the five (5) properties remain available, as two (2) have been sold. RRHA continues to operate a Lease-Purchase homeownership program and has three (3) eligible applicants participating. There are eight (8) homes available in the program. RRHA works with residents in various ways to help them achieve homeownership. Partner agencies such as Total Action for Progress and Southeast Rural Community Assistance Project provide homeownership and financial counseling, and RRHA's FSS staff directs residents there and elsewhere for the appropriate services. Homeownership is also a part of RRHA's Envision Center. New Public Housing via Disposition Proceeds RRHA intends to develop two (2) new public housing units on a parcel on Bluestone Avenue, NE, adjoining the Bluestone Park public housing development. RRHA acquired the property in 2020 after HUD approved an acquisition proposal. RRHA has submitted a development proposal for the units in 2021. The funding for these units will be from the Capital Fund Program and proceeds from the sale of RRHA's former warehouse property on Whiteside Ave, NE. That property was sold in 2017 after HUD approved disposition of it in 2016. RRHA was awarded a grant by the Roanoke Valley Allegany Regional Commission for $113,000 to help build an additional 2 homes on Centre and Rorer Avenue. Proceeds from the homeownership fund will supplement the grant award. Proiect-Based Vouchers RRHA is currently using 79 of its HCVs for project-based vouchers (PBVs) in three developments that RRHA partially owns (or has a controlling interest in); Hillcrest Heights, Park Street Square and Stepping Stone. As RRHA is the owner (or has a controlling interest in) these developments as the limited partner of the Indian Village, Park Street Housing and Stepping Stone P i i1 odf 5 Partnerships respectively, there were non-competitive assignments of the vouchers to RRHA. This non-competitive exception is permitted by PIH Notice 2017-21 that provides further guidance on the Housing Opportunities through Modernization Act (HOTMA) of 2016. HOTMA allows PHAs to use up to 20% of their ACC amount rather than 20% of its voucher budget authority as previously required. HOTMA also allows several exceptions for PHAs to exceed this 20% limit. RRHA intends to evaluate additional opportunities for PBV usage to ensure availability of sufficient high quality housing to meet identified housing needs and will set aside or seek new vouchers for this purpose if needed. RRHA intends to use PBVs through the Hurt Park Limited Partnership for the Hurt Park Townhomes in 2022. The development has 40 units. In addition, RRHA intends to procure property owners to use PBVs in the City in Census Tracts that are low in poverty and minority concentration and/or where affordable housing is lacking. A request for proposal will be advertised following RRHA's public procurement regulations. Priority for allocation of PBVs will be considered for those that provide housing for the elderly and disabled, but will not be the sole criteria. In 2022 RRHA issued and RFP for new construction units in low poverty census tracts. RRHA has awarded 16 PBV to the Lawson Group. Construction will involve 3 phases with 72 units in each phase. Lawson Group has indicated that the units will be available to RRHA's HCV waitlist applicants. Envision Center RRHA has been approved by HUD as an EnVision Center Demonstration Site. RRHA's site at 2607 Salem Turnpike, NW was also approved by the HUD Richmond Field Office and acquired in 2020. Renovation of the property is underway. RRHA intends to begin occupying the property as soon as renovations are complete, potentially in late spring of 2022. The Envision Center will provide office space for some RRHA staff, training facilities, and possibly space for community gathering and office space available to lease to partner agencies. Disposition RRHA hired the Dominion Due Diligence Group to provide consultation on repositioning possibilities. RRHA plans to have a report in late April 2022. RRHA is planning to undergo repositioning of one (1) of our public housing developments in late 2022. RRHA does not have any specific disposition plans for public housing properties, however it will evaluate Section 18 options as it pertains to potential conversions or repositioning of public housing. RRHA plans to sell several non-public housing properties in 2022. Acquisition of Properties for Future Development RRHA is in the process (or will have completed such) of acquiring properties in the City of Roanoke. The acquisition of these properties could further RRHA's goals to implement the Choice Neighborhoods Loudon-Melrose/Shenandoah West Transformation Plan, deconcentrate poverty in the City of Roanoke, provide homeownership opportunities and convert public housing through RAD or other methods. If using Capital Funds, RRHA will require said options to be contingent upon a site acquisition approval by the Field Office. The properties that RRHA is currently considering to acquire or enter a due diligence option period for are: • City of Roanoke Official Tax Map Numbers 3250203-5 inclusive • City of Roanoke Official Tax Map Number 3250214 • City of Roanoke Official Tax Map Number 2420208 Page 2 of 5 • City of Roanoke Official Tax Map Numbers 2420114-7 inclusive • City of Roanoke Official Tax Map Number 4013002-4 inclusive • City of Roanoke Official Tax Map Numbers 4013009-12 inclusive • City of Roanoke Official Tax Map Number 4013014-5 inclusive • City of Roanoke Official Tax Map Number 4013018 • City of Roanoke Official Tax Map Numbers 4013101-24 inclusive • City of Roanoke Official Tax Map Numbers 7170111-9 inclusive • City of Roanoke Official Tax Map Number 6040605 • City of Roanoke Official Tax Map Number 3340110 • City of Roanoke Official Tax Map Number 3120410 • City of Roanoke Official Tax Map Numbers 3120416-24 inclusive • City of Roanoke Official Tax Map Numbers 3120715-8 inclusive • City of Roanoke Official Tax Map Numbers 3120404-9 inclusive • City of Roanoke Official Tax Map Numbers 3120701-6 inclusive • City of Roanoke Official Tax Map Number 3250604 • City of Roanoke Official Tax Map Number 3250607 • City of Roanoke Official Tax Map Numbers 3061007-12 inclusive • City of Roanoke Official Tax Map Number 3060806 • City of Roanoke Official Tax Map Numbers 3060818-23 inclusive • City of Roanoke Official Tax Map Numbers 3061110-2 inclusive • City of Roanoke Official Tax Map Numbers 3061121-4 inclusive • City of Roanoke Official Tax Map Number 3060206 • City of Roanoke Official Tax Map Numbers 3221915-6 inclusive • City of Roanoke Official Tax Map Number 6090405 In addition to these properties, RRHA will budget funds to acquire other properties that will achieve the aforementioned long-range goals and plan implementation. Conversion of Public Housing to Project-Based Assistance under RAD RRHA does not currently have any of its developments in a Rental Assistance Demonstration (RAD) conversion. RRHA will consider RAD and other potential conversion options for public housing sites that are not operating as effectively and efficiently as possible. Redevelopment At present RRHA is only involved in the design review and administrative process of one (1) redevelopment project; the South Jefferson Redevelopment Area. It is expected by the City of Roanoke that RRHA will not be asked to acquire another property in the area. Since the Virginia Code was amended in 2010 to limit the previous redevelopment powers of housing authorities and local governments, the City of Roanoke and RRHA have not engaged in any new redevelopment plans. However, RRHA remains open to the prospect of working with the City in any future redevelopment projects, particularly if affordable housing can be a feature of the plan. Page 3 of 5 Meetings During the 12 months from July 1, 2021 to June 30, 2022, the RRHA Board of Commissioners held 12 meetings on the following dates: Monday, July 26, 2021 Monday, January 24, 2022 Monday, August 23, 2021 Monday, February 28, 2022 Monday, September 27, 2021 Monday, March 28, 2022 Monday, October 25, 2021 Monday, April 25, 2022 Monday, November 29, 2021 Monday, May 23, 2022 Monday, December 20, 2021 Monday, June 27, 2022 The Annual Meeting of the RRHA Board of Commissioners was held on February 7, 2022, and officers were elected for terms beginning October 1, 2021 and ending September 30, 2022. Public notice was given for all meetings in accordance with applicable statutory and regulatory requirements. Public Hearings During the 12 months from July 1, 2021 to June 30, 2022, the RRHA Board of Commissioners held 2 Public Hearings: ■ August 23, 2021, to receive comments on the Fiscal Year 2022 Operating Budget ■ May 23, 2022, to receive comments on the proposed 2022 Annual Plan update to the 2020- 2024 Agency Plan ■, May 23, 2022, to receive comments on the proposed 2022 Capital Fund Program Five-Year Action Plan Public notice was given for all hearings in accordance with applicable statutory and regulatory requirements. Actions: The RRHA Board of Commissioners took action on 35 resolutions between July 1, 2021 and June 30, 2022: July 26, 2021 ■ Authorizing the Sale of 1702 Downing Street, NW to Ismail Holding, LLC for$20,000. ■ Authorizing the Sale of 17063 Downing Street, NW to Fatima Holding, LLC for$12,000. ■ Authorizing the Execution of Contracts for Temporary Employment Services. ■ Approving Marijuana (Cannabis) Policy for Public Housing. Page 4 of 5 ■ Awarding a Contract for Security Measures for RRH Central Administration Building. August 23, 2021 ■ Awarding a Contract for Natural Gas Utility Infrastructure Improvements for Indian Rock Village. ■ Modifying Contract Number 569-2102-1-7 under Capital Fund Program. ■ Awarding a Contract for EnVision Center Renovations. September 27, 2021 ■ Approving the Consolidated Operating Budget for Fiscal Year ending September 30, 2022. October 25, 2021 ■ Designating a Different Date for Certain 2021 Regular Meetings of the Board of Commissioners. November 29, 2021 ■ Awarding a Contract for Architectural and Engineering Services for Multiple Projects under the FY 2020 Capital Fund Program. December 20, 2021 ■ Designating a Different Place, Date, And/Or Time for Certain 2022 Regular Meetings of the Board of Commissioners. ■ Approving Paid Time Off Payment. ■ Awarding a Contract for Porch Repairs for Single Story Apartment Units for Villages at Lincoln. January 24, 2022 ■ Awarding a Contract for Envision Center Renovations. February 28, 2022 ■ Commending R. Gail Burruss for her Dedicated Service as Commissioner. ■ Authorizing Executive Director to Execute Documents for RRHA Employee Health Care Benefits. ■ Awarding a Contract for Storm Drainage Improvements for Jamestown Place, using Operating Subsidy Funds under HOTMA. ■ Awarding a Contract for Window Replacement for Melrose Towers. Page 5 of 5 March 28, 2022 ■ Modifying Contract Number 216-1902-1-7 under Operating Fund Financing Program and Capital Fund Program. ■ Authorizing the Conveyance of Natural Gas Distribution Equipment and the Granting of a Related Utility Easement at Indian Rock Village. ■ Authorizing the Execution of Documents Necessary to Consummate the Purchase of Property Located at 938 Peck Street, NW, Bearing City Of Roanoke Tax Map Number 6090405. April 25, 2022 ■ Modifying Contract 569-2201-1-7 under Capital Fund Program. ■ Authorizing Second Amendment to Purchase and Redevelopment Agreement with Virginia Tech Foundation, Inc. Relating to Property in the South Jefferson Redevelopment Area. ■ Authorizing the Execution of Documents Necessary to Consummate the Purchase of Property Located at 1606 Grayson Avenue, NW, Bearing City of Roanoke Tax Map Number 2330604. May 23, 2022 ■ Accepting the Audited Financial Statements for the Year Ended September 30, 2021 and Associated Reports Provided by Jump, Perry and Company, LLP. ■ Approving the 2022 Annual Plan Update to the 2020-2024 Agency Plan for Submission to HUD. ■ Approving the 2022 Capital Fund 5-Year Action Plan and Budget. ■ Awarding a Two-Year Contract for Maintenance and Repair Service for RRHA-Owned High Voltage Primary and Secondary Electrical Systems for Public Housing Developments and Other RRHA-Owned Properties, Using Public Housing Operating Funds and Operating Funds for Other RRHA-Owned Properties. ■ Authorizing the Conveyance of Natural Gas Distribution Equipment and the Granting of a Related Utility Easement at Hunt Manor. ■ Awarding a Contract for Commercial Insurance Policies for RRHA. ■ Requesting that Roanoke City Council Adopt an Ordinance Permitting the Authority to Prohibit the Possession , Carrying or Transportation of Weapons in the Authority's Offices and Authorizing the Executive Director to Implement Such a Weapons Ban Upon Adoption of that Ordinance. ■ Adopting a New Classification and Pay Plan for the Authority. Page 6 of 5 June 27, 2022 ■ Authorizing Execution of a Contract with Woods Rogers, PLC to Provide Legal Services. Attendance 2021 2022 Commissioner 7/26 8/23 9/27 10/25 11/29 12/20 1/24 2/28 3/28 4/25 5/23 6/27 Andrew ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ - ✓ Anguiano - Gail Burruss ✓ ✓ - ✓ ✓ ✓ - - - - - - Edward ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Garner Karen Karney - - - - - - - - ✓ ✓ ✓ ✓ Drew Kepley - ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Peg McGuire - ✓ - - ✓ - ✓ ✓ ✓ ✓ - - Duane Smith ✓ ✓ - ✓ - - ✓ ✓ ✓ - - ✓ Karen Walker ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ indicates presence - indicates absence Page 7 of 5 ?,oavioke -Fkfic Urar -Advisor4 hoard T\IZDZZ :Exelcut ivel S&immar4 Roanoke Public Libraries are creating dynamic and engaging community ' 10i spaces full of new opportunities and ways for neighbors to become friends. While ; many still come to the library to check out books, movies, and games and do; u' research, just as many patrons visit to ~~ I attend a yoga class, get help with social services applications, take a cooking class, or create their own music. Each library hasD A = customized its programming to be unique W is ~ anengaging d for their location. Roanoke Public Libraries lead the charge in Rost, AA`` collaboration with other government agencies and local businesses. As the , pandemic showed, this professional and innovative staff is able to continue making the library a place everyone wants to visit and enjoy! Star City Safe is an initiative that has focused on expanding STAR CITY AWARENESS. services and access to public places to help keep our youth EDUCATION. and neighborhoods safe. RPL hosts a weekly Dinner & a Movie ACTION• Night at the Melrose library where families can come and have a free meal and watch a movie together. These events have �7� become increasingly popular among attendees. low FREE COVID-19 VACCINES 0 ',-'{ pop- FK tT' �iunv ®15 P;op- OANOKE ON LK �/ tNIA 4: ROANOKE ...e. Increase security for Fully fund Phase 2 of Evaluate partnerships branches during the Main Library and collaborations to events that are widely renovation in the expand programming attended. Capital.Improvement and play areas. £ Plan. y . Roanoke Public Library Advisory Board Annual Report 2021-2022 Contents I. Purpose & Organization page 3 II. Today's Library page 4 III. Branch Summaries page 5 IV. Collaborations page 7 V. Recognitions & Grants page 8 VI. Board Recommendations page 9 VII. Conclusion page 10 VIII. Board Members'Terms and Attendance page it IX. Star City Reads Partners page 12 - 2 - Purpose & Organization The Roanoke Public Library Advisory Board acts in an advisory capacity for the Roanoke City Council, the Roanoke City Manager, and the Director of Libraries on matters pertaining to the city's libraries. Board members review statistical reports, proposed plans, and programming related to the libraries; liaise with branch libraries to observe activities and challenges; attend library functions; offer constructive feedback to the Director of Libraries; file monthly minutes; and make annual reports of City Council as required by City Code (Article II, Sect.18-17). The Advisory Board meetings are held at 8:30 a.m. on the third Thursday of each month; the location rotates among the branches so that members have an opportunity to become familiar with all library locations. Due to the social- distancing mandate necessitated by resurgence of COVID-19, on-site Board meetings were only possible during the first half of the year and the final meeting in June. The members of this advisory board have a wide range of expertise, including education, law, and library science as well as government and non-profit service. This year Board members'liaisons with branch libraries and/or one of the Library's 32 community partners were as follows: Cassy Ammen- Main, retired Library of Congress Librarian Ben Bazak—Raleigh Court Branch, Youth Citizen Services Board Karla Christian Jessie Coffman—Roanoke Public Library Foundation Jane Field—Gainsboro Branch, former RCPS librarian Marianne Gandee—Belmont Branch, Blue Ridge Literacy Greg Johnston— Roanoke City Public Schools Amy Morgan—Melrose Branch, Mill Mountain Zoo Liz Quintana—Williamson Road Branch, Roanoke Permit Center Dorothy Yancey At the June meeting, Amy M. Morgan was elected to chair the Board for 2022-2023; Liz Quintana was elected vice chair. Board member terms and attendance records are listed in the tables at the end of this report. The submission of this report will complete the Board's official tasks for the 2021-2022 fiscal year. - 3 - Today's Library The modern library is no longer just a building full of books. In recent years, the library has taken on the function of a community center where its patrons can pursue their vocations as well as their avocations while finding countless services for themselves and their families. Current activities and programs available at Roanoke City Public Libraries include: • Library reading programs which offer prizes for participation for Readers of ALL ages. • Library book clubs and/or city-wide forums, available to Readers which enable them to meet others and stay current with a variety of literature and current issues. • The fun and excitement of reading, introduced to our youngest patrons through stimulating storyhour activities. • Healthy snacks or meals, available to all patrons 18-and-under at all branch libraries. • Access to the latest technology, allowing tech-savvy teens to enter into video game competitions with friends and create music in electronic music labs. • The Library Interns Program which provides opportunities for interested teens to learn job skills and gain real-world work experience. • Assistance to bilingual residents, enabling them to check out library materials, and participate in activities in their native language. • A wide variety of free classes, including cooking, gardening, coding, yoga, Zumba, exercise, crafts, digital design, and knitting, which are available for many age levels of interested patrons. • Small business workshops and home-buying seminars which offer assistance to patrons as they work through the financial intricacies and paperwork involved. • "Dinner& a movie, " an inexpensive evening out for families - at their branch library! • Cafe nights that combine catered food and music from local musical combos. • Special holiday programs that provide opportunities for neighborhoods to celebrate together. Roanoke City Public Libraries also serve as convenient locations for government services: • Polling places • Vaccination clinics for COVID-19 vaccines and boosters • Distribution sites for home antigen test kits • Pop-up location for DMV services • Local sites for social services and public health appointments • Free meeting spaces for neighborhood organizations and city initiatives The Roanoke City Public Library partners with organizations and agencies to bring services to local branches and make resources available to more citizens. • Mobile food trucks and children's farmers' markets • Rotating audition sites for Virginia Children's Theatre • Neutral locations for meetings regarding community issues The library's meeting rooms have provided space for many special community events, such as • Author visits and book signings. • "Flip the Fair," an event where students were the judges of graduate student research. All of these "more-than-just-books" activities require a staff with the insight and knowledge of their patrons and their interests, as well as an ability to locate the talent to make each event a success. The Board is truly grateful for the efforts of the Roanoke City Public Library staff, who deserve high kudos for their sustained efforts to design and organize activities to meet the needs of Roanoke's citizens. - 4- Branch Summaries The Belmont Branch is scheduled to be renovated and expanded within the next two years. This upgrade will enlarge the community room, upgrade the electrical services, increase the number of public computers, provide extra seating, and make improvements to the study and teen rooms. Exterior modifications, along with updated interior finishes and furnishings, will result in a brand new look for this branch. During the renovation, the plan is to use a library van to provide continued library services to the neighborhood. This outreach vehicle will offer hot spots, accessible Wi-Fi, and other digital inclusion efforts, focusing on supporting education, health, and work force development efforts. During the past year, Belmont has developed new programming, featuring storytimes and crafts for developmentally delayed adults, based on needs realized during the pandemic. The recent additions of yoga, afternoon crafts, and gaming are attracting more teen patrons. The May Day/I Love SE Festival was a successful neighborhood event where the branch had a door count of more than 400 and served more than 140 meals. Patrons are eagerly awaiting the upcoming neighborhood meetings to plan the renovation of the branch in the coming year. The Crystal Spring E-Branch is running smoothly and has proved to be a popular site for book delivery to the neighborhood. Patrons appreciate the convenience of picking up books from the electronic branch and returning them through the designated book drops. The pandemic delayed the development and installation of the exterior decorative wrap; nevertheless, the unit's design blends nicely into the local streetscape. The Gainsboro Branch resumed library services with vigor upon re-opening last summer and saw renewed interest from the Roanoke Catholic School population following the student group tours. New programming includes a teen advisory board that plans teen programs and provides opportunities to practice leadership skills. This year the branch offered weekly storytimes for local families, monthly storytimes for Roanoke Catholic PK, and bimonthly outreach storytimes for the nearby TAP facility. Special events included a small business workshop, cooking programs, cafe nights, author visits, and book signings. During the latter part of the year, the branch assisted with historical research of the Gainsboro neighborhood, supplying historic images that are included in the Roanoke Higher Education Center Gainsboro Website. Available for viewing at GainsboroHistoryProject.org, this valuable resource is a community-generated, interactive walking-tour, featuring markers for specific historic sites in the neighborhood. The Gainsboro Block Party, co-sponsored by Gainsboro Southwest Neighborhood Organization, featured a petting zoo, pizza, ice cream, a puppet show, a face painter, and dancers as well as a DJ, a hip-hop singer, and a gospel singer for musical entertainment. The door count for this event was 873, reflecting its success and demonstrating how much Gainsboro patrons value their neighborhood branch library! The nucleus of Roanoke City Public Library services, the Main Library, is seeing increased patron numbers, in part due to the growth of the downtown population. This more youthful demographic has indicated a preference for 24-7 electronic resources, resulting in the allocation of increased funding to supplement e-book and audio book collections. Due to Main's proximity to the Rescue Mission and Blue Ridge Literacy, this branch has also become a vital service point for health and social services, COVID vaccination clinics, and the DMV. The increase in patronage can also be attributed to the relocation of the Law Library to the Virginia Room. Although the Law Library resources are no longer housed as conveniently at the court house, the advantage is that the collection is now available for longer hours at Main. - 5 - The Melrose Branch demonstrates the difference that a well-designed library can make to a neighborhood. This year additional funding was provided to the branch, allowing the addition of family-friendly programs four nights a week. In partnership with the Reset Team (composed of social service workers, parole officers, and off-duty-police officers), the branch was able to connect patrons with needed resources while building positive relationships with the neighborhood as well as providing welcome support for library staff. Social Services workers have found the Melrose branch to be an opportune and less intimidating site to meet with clients. Meeting rooms are always in high demand; a positive observation is that people attending meetings at the branch seem so comfortable in the library's environment that they tend to linger and interact even after the meetings are over! The Kiwanis playground is very popular with families at all times of the day. This year's special events included the annual Melrose Fall Festival, drive-thru trick-or-treating, a "Gobble-Till-You-Wobble" Thanksgiving Dinner, and the Melrose Fun Day. The average monthly door count is an impressive 2,000 patrons, perhaps a significant factor contributing to the 2022 Silver Award that Melrose received from The Roanoker magazine for the "valley's best library." The Raleigh Court Branch continues to attract patrons of all ages, resulting in the circulation of a wide range of materials. The branch's proximity to Patrick Henry High School attracts large numbers of students in the afternoon for the Feed, Read, & Grow program. The void created by the decline of volunteers due to COVID-19 restrictions has been offset by a recent increase in staff. This change has also provided needed flexibility for dealing with varying numbers of patrons due to frequent changes in afternoon school activity schedules. New programming aimed specifically at the large teen population includes video game competitions, movies, and crafts. For the fourth year, the branch welcomed the Wasena Elementary School students, who come to the library to receive library cards and learn about library resources. Activities for the neighborhood included a pre-holiday visit from the Grinch, afternoon gardening classes, and a very active book club. During the pandemic, the Raleigh Court branch vaccinated more people than any other community center in the Roanoke Valley. The Williamson Road Branch serves a population with the most diverse range of languages and cultures in the Roanoke Valley. Many members of the staff are bilingual, and the branch includes a large collection of foreign language books. Recently the branch established a small free library in a neighborhood laundromat and supports it with a selection of foreign language titles. The branch meeting room, often used by TAP, CHIP, Head Start, and the Department of Social Services, also provides a convenient space for recurring community activities like Zumba, a book club, a knitting club, the Latinex Network, a Bahai group, and other neighborhood community gatherings. Some recent programs included therapy dogs, hepatitis shots, and an evening with food and live music. The branch's pinnacle event of the year was "Read and Ride," a program which allowed patrons of all ages to explore a variety of vehicles and receive a new book for their home library. - 6 - Collaborations This year, the Roanoke City Public Library worked with a number of community partners, resulting in the following positive outcomes: • National Civic League— developed and submitted the application for Roanoke in the 2022 All America City competition • Carilion Pediatric Office & Clinics—produced a collection of videos on nutrition health, safety, and exercise that are available on YouTube through the library's Facebook page • Commonwealth Catholic Charities and Roanoke Refugee Partnership—collected $7,500 in donations for Roanoke Run for Refugees • Equitable Policing Coalition—provided program space at the Melrose branch • Grandin Theatre &Roanoke City Public Schools—sponsored showing the movie "Hidden Figures" to RCPS students at the Grandin to celebrate African American History Month • Learning Journey Reception—showcased the library collaborations with its community partners for community representatives from Winchester, VA, and Dorchester County, MD • Roanoke City and the Allegheny Health District—provided COVID-19 vaccination centers • Roanoke City's Leadership College—hosted sessions at Melrose • Roanoke Development&Hon sine Authori - distributed school supplies collected in lieu of library fines • Roanoke Valley Preservation Foundation& Hollins University—created a program of community interns to work on special projects devoted to local history • Lock and Talk Virginia & Star City Safe—cooperated to distribute gun locks to patrons at all libraries • Star City Safe - implemented a city-wide safety initiative at Melrose • Virginia Tech& Fralin Biomedical Research Institute- organized Flip-the-Fair, where graduate students presented their research to elementary students •Virginia Children's Theatre—served as a venue for scenes from their performances and as a rotating audition sites to encourage a more diverse participation of youthful thespians • Whole of Government Violence Reduction Working Group- participated with the program planning to reduce neighborhood violence • YMCA Gainsboro—partnered to host a basketball camp at Addison Middle School - 7- Recognitions & Grants The Library received the following recognition for community involvement: • Virginia Municipal League's Innovation Award for Star City Reads collaborative approach to diminish the effect of COVID-19 on reading. The Library received the following grants to increase its services to Roanoke's citizens: • ARPA funds for $23,273 for an outreach bookmobile to offer library services to underserved areas of the city. • Carilion Foundation Grant for$50,000 to support the Feed, Read, and Grow program. • Emergency Connectivity Fund Grant for $11,409.11 for tablets, cases, headsets, and hotspots to support the outreach capabilities of Library programs. • Junior League Grant for $14,220 for virtual and in-person Lactation Support and Resource Center • SOHO Center for Arts and Education donated 10,000 books to support the Star City Reads program. - 8 - Recommendations The Board appreciates the willingness of City Council to designate funding for the renovation and expansion of the Belmont Branch. Having a newly remodeled library will be an important asset to that neighborhood, and it is hoped that the renovated facility will have as positive an effect on the Southeast section of the city as the new Melrose Branch has had in Northwest. The Board would also like to thank City Council for providing the salary increases for the library staff. Retaining highly competent library personnel is one of the most important factors in the success of our libraries. While Library Advisory Board members understand and honor the financial constraints and responsibilities that City Council has to other city projects and departments, the Board respectfully offers the following suggestions: 1. Assignment of additional secur4 personnel to all branches, particularly during the later afternoon and evening when programs attract large numbers of patrons. The City has requested that some branches remain open to offer programming in the evenings. Staff members require the support of security in order to offer these services. As these events attract record-breaking crowds, it is vital that the library has this additional support. 2. Fully fund the Phase-2 renovation of Main in the Capital Improvement Plan. Energy-efficient improvements and up-dated infrastructure for a building that is still functioning under the original 1952 construction standards would reduce operating costs significantly and align with the Roanoke City 2040 Plan. 3. Examine possible locations of "library deserts." and plan for future branch locations to provide equitable services throughout the Cit. Conduct a needs-assessment survey to identify neighborhoods that lack equitable access to library services, and develop a library master plan to address those insufficiencies. 4. Consider additional partnerships and community collaborations to provide outdoor programming and play areas adjacent to library facilities. Based on the success of the Kiwanis playground at the Melrose Branch, a cooperative effort with other city departments or civic organizations to establish outdoor community spaces at other library branches,where space is available, would create welcome community-building opportunities for outdoor recreation and promote wellness. 5. Revise the City's volunteer screening procedure so that candidates are reviewed and interviewed by the departments where the volunteer would like to work. The City loses many opportunities to involve people interested in volunteering at the library due to its cumbersome centralized procedure, prohibitive technology expectations, and bureaucratic policy regarding city volunteers. Trained, competent volunteers would allow library staff to focus their attention on programs, community engagement, and staff development. - 9 - Conclusion The Roanoke City Public Library does an outstanding job of maximizing library resources while considering the needs of our diverse population in designing opportunities for recreation and long-term intellectual growth. One initiative, launched at a single library branch several years ago, has evolved into "Feed, Read, & Grow," now a city-wide program that provides meals and snacks for children throughout the year and helps young mothers to access needed pediatric services. More recently, the libraries have become a convenient hub for many city and state services, offering sites for citizens to receive vaccinations, renew vehicle registrations, or obtain social services. The Library's response during the pandemic demonstrated the staff's ability to devise new ways to meet the needs of Roanoke's residents and develop better ways to serve the public. Together, with the established community partnerships and the continued support from City Council, our libraries will continue to enrich the city and strive for equity for all our citizens, thereby establishing a path to a more just and prosperous Roanoke. - 10 - Library Board Terms of Office Member Initial Appointment Starting Date Ending Date Full Terms Cassy Ammen 08/06/18 08/06/18 06/30/23 0 i Ben'amin Bazak 06/03/13 07/01/13 06/30/22 3 1 ' Karla Christian 08/02/21 08/02/21 06/30/24 0 Jessie Coffman 09/03/19 09/03/19 06/30/23 0 ! Jane Field 06/06/16 06/06/16 06/30/22 2 Marianne Gandee 05/02/11 05/02/11 06/30/22 3 .Greg Johnston 07/01/17 07/01/17 06/30/23 1 Amy Morgan 09/03/19 09/03/19 06/30/24 0 Liz Quintana 03/02/20 03/20/20 06/30/23 0 DorothyYancey 07/06/21 07/06/21 06/30/24 0 Board members may fill an unexpired term and then are eligible to serve three full terms. 2021-2022 Library Board Attendance Member Jul Aug Sep Oct Nov Jan Feb Mar May Jun Ammen P A A P A Z Z Z Z P Bazak P P P P P Z Z Z Z P Christian - P P A P Z Z Z Z A Coffman A P A A P Z Z Z Z P i Field P P P P P Z Z Z Z P Gandee P P P P P Z Z Z Z P Johnston A A P A A A Z A Z A ' Morgan P P A P P A A Z Z A 1 i Quintana P A A P A Z Z Z A P Yancey - P A P A A Z Z A A ! A=Absent P= Present Z = Zoom - = not yet appointed There was no meeting in December or April. - 11 - Star City Reads Partners Lead: The Roanoke Public Libraries Blue Ridge Literacy Book City Roanoke Carillon Pediatric Clinic Child Health Investment Partnership City of Roanoke City of Roanoke Department of Human/Social Services Congregations in Action Feeding Southwest Virginia Fralin Biomedical Research Institute ar Virginia Tech Carilion Goodwill Industries of the Valleys The Humble Hustle JOI Neuron Kids Soar Kiwanis Club of Roanoke Lead Safe Roanoke LifeRing Foundation Mill Mountain Theatre Mill Mountain Zoo Reach Out and Read Roanoke Roanoke City Public Schools Roanoke College Center for Community Health Innovation Roanoke Fire-EMS Roanoke Police Department Roanoke Public Library Foundation Roanoke Redevelopment and Housing Authority Roanoke Refugee Partnership Roanoke Symphony Orchestra Smart Beginnings Greater Roanoke TAP Head Start Taubman Museum of Art Turn the Page United Way of Roanoke Valley Valley Metro Virginia Children's Theatre Virginia Cooperative Extension Virginia Department of Health—Roanoke City Health Department West End Center for Youth YMCA of Roanoke Valley - 12 - G� ° ► CITY OF ROANOKE CITY COUNCIL ' 215 Church Avenue,S.W.,Suite 456 s ' Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 Council Members E-mail: clerkCroanokeva.gov William D.Bestpitch SHERMAN P.LEA,SR. Joseph L.Cobb Mayor Anita J.Price Stephanie Moon Reynolds Vivian Sanchez-Jones Patricia White-Boyd September 6, 2022 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: We jointly sponsor a presentation by Sheriff Hash to share information with regard to new department initiatives and activities, at the regular meeting of City Council to be held on Tuesday, September 6, 2022, at 2:00 P.M. Sincerely, C.� Sherman P. Lea, Sr. Mayor Patricia White-Boyd Vice-Mayor SPL/PWB:ctw V. Q. A N E i I NJ E i THCULTUR�E' � � RlF ' ��' Fl �` � HOLNICAR WY5� 5/lE,�1C Y �) ItEitNtItTgElk • e (R)tGNlt� Q. e Residents Individually Growing Naturally& Intentionally Through Education WHY (R�)I.G.N.I.T.E.) Created in partnership with the National Sherift's Association • Recidivism rates in the U.S. are at an all-time high • Many ex-offenders are undereducated and do not have jobs 0 �r • Punitive nature of criminal justice system takes the focus off of _. but rehabilitation is what is needed to reduce repeat offenders rehabilitation b • Mass incarceration has significantly affected the opportunity for employment .' t; a • Studies have indicated that parolees return to incarceration because of a lack of education, lack of specialized skills, and low family support. • Covid-19 has slowed the judicial process causing frustration for inmates • 90% of inmates return to society, 10% go to prison WHAT DOES' (R)LELN.I.T.E. PROVIDE FOR LNjMATES/RE S-RDENITS? • Provides education • Provides job training and certification • Creates purpose r�HM • Allows inmates to set and achieve goals • Provides employment opportunities upon reentry • Meritocracy provides incentives and rewards for inmates • Provides hope, most inmates have never been acknowledged for progress R�EASSON Another part of changing the culture includes changing the classification of those incarcerated to be called residents and not inmates. To coincide with that, we are asking to rename the Roanoke City Jail to the Roanoke City Justice Center (RCJC). You may wonder why this is important...Merriam-Webster defines an Inmate as — any one person confined (jail or hospital) and a Jail as — a place of confinement for persons held in lawful custody. Changing the mindset is more than simply saying it or offering new services. It starts with the individual. A person who sees themselves only as an inmate in jail, may be unable to envision themselves as a law abiding citizen. We are putting programs and services in place which are focused on mental health and literacy. However, even after putting these things in place, if the individual still sees themselves as only being in jail, then their mindset does not change. Allowing us to change the name is not saying that we are against people doing their time or paying their debt, we are simply saying we want to change how people see themselves so they return to society as productive citizens. R�EASONS CONTINMEMq) Symbolism - The Roanoke City Sheriff's Office is responsible for the security of the Oliver Hill Justice enter. Not only does changing the name support changing the mindset of those who are incarcerated, but it also solidifies a commitment to our judicial peers and follows in the footsteps of the courthouse name change. With the upcoming renovations to the courthouse, implementing a safe zone, and updating the external look of the buildings specific to our department which include the magistrate office, annex, and administrative office, this will allow this area of the block to stand as a Justice Complex. Funding— Grant research supports that facilities simply classified as jails and only focused on incarceration, do not meet rehabilitative standards. However, facilities that support recidivism and are focused on rehabilitation are awarded funds to broaden their services. How we view incarceration by providing a culture of change along with the facility name change will help support how we return "our neighbors" back to the community. Funding awarded will lighten the load not only for the facility but also for the municipality for which it serves. ---- = Behavioral LaphCare Healthcare TID-I A RE, R$'-" GROUP, INC. TRINITY SINC. S REER SUPPORT SYSTEh S r _ ® .__ ._______._._.__. ......- .Goodwill . P3 Network ed/?o��n Industries of ARCH • Dorcus Home the Valleys MISSION BBQ' 10Trust House ,�� +►. .• � --' �i�� ROANOKE BCIghtVIeVV taointohooe.orca WeMy!; Abw- ., RESi UE MISSION r�inisries DOING THE r � �� Blue Ridge MOST GOOD ' iERCAP. INC. Continuum of Care RO ANO KE VAI I.EY,VIRGINIA - - T RANK YOJUt� WE DO IT AV JJJOGET��=ITER i IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6"' day of September 2022. No. 42424-090622. A RESOLUTION authorizing the acceptance of the Victim Witness Grant from the Department of Criminal Justice Services and authorizing the execution, and filing of appropriate documents to obtain such funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the Victim Witness Grant from the Department of Criminal Justice Services in the total amount of$304,408 with a local match of$46,285. 2. The City Manager or his designee is hereby authorized to accept,execute,and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding or with such project. ATTEST: r� _ City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of September 2022. No. 42425-090622. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia forthe Victim Witness Program Grant, amending and reordaining certain sections of the 2022- 2023 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Salaries 35-150-4578-1002 $ 228,427 City Retirement 35-150-4578-1105 27,176 ICMA Retirement 35-150-4578-1115 5,563 401 Health Savings 35-150-4578-1117 1,666 FICA 35-150-4578-1120 17,900 Dental Insurance 35-150-4578-1126 1,845 Life Insurance 35-150-4578-1130 3,061 Disability Insurance 35-150-4578-1131 640 Medical Insurance 35-150-4578-1180 41003 Fees for Professional Services 35-150-4578-2010 1,017 Administrative Supplies 35-150-4578-2030 8,089 Dues and Memberships 35-150-4578-2042 153 Training and Development 35-150-4578-2044 7,015 Postage 35-150-4578-2160 1,037 Office Rental 35-150-4578-3075 6,101 Revenues Victim Witness FY23 - Fed 35-150-4578-4578 213,086 Victim Witness FY23 - State 35-150-4578-4579 91,322 Victim Witness FY23 - Local Match 35-150-4578-4580 46,285 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. GOMMONWEALTif- OF V1461?ql,4�r ��pE RO,q U �r _ I i rr . DONALD S. CALDWELL �F$Ci1211PC �. 8� ar ' AREA CODE 540 TEL.No.853-2626 COMMONWEALTH'S ATTORNEY FAx 853-1201 CITY OF ROANOKE OFFICE OF THE COMMONWEALTH'S ATTORNEY 315 CHURCH AVENUE ROANOKE, VIRGINIA 24016 September 6, 2022 Honorable Sherman P. Lea, Sr., Mayor Honorable Patricia White-Boyd, Vice-Mayor Honorable William D. Bestpitch, Council Member Honorable Joseph L. Cobb, Council Member Honorable Stephanie Moon Reynolds, Council Member Honorable Anita J. Price, Council Member Honorable Vivian Sanchez-Jones, Council Member Dear Mayor Lea and Members of City Council: Subject: Acceptance of the Victim Witness Program Grant Background: The Victim Witness Assistance Program has been awarded a twelve month, $304,408 grant (#23-01092VW19) from the Department of Criminal Justice Services (DCJS). This grant will allow the Victim Witness Assistance Program to continue to provide comprehensive information and direct services to crime victims and witnesses in accordance with the Virginia Crime Victim and Witness Rights Act. The Victim Witness Program will operate with one full-time coordinator and one full-time assistant for the Circuit Court, as well as two full-time assistants for the Juvenile and Domestic Relations District Court and one full-time assistant for the General District Court. The Victim Witness Program is coordinated by the Office of the Commonwealth's Attorney. Considerations: The cost to the City for the grant would be $46,285 as a local cash match for a total grant budget of$350,693. This local cash match is included in the General Fund FY2022-2023 adopted budget in the Transfer to Grant Fund account (01-250-9310- 9535). Recommendations: Accept the Victim Witness Grant #23-01092VW 19 of$304,408 with the City of Roanoke providing $46,285 as a local cash match from the funding provided in the Transfer to Grant Fund account. Authorize the City Manager to sign and execute all appropriate documents, approved as to form by the City Attorney, to obtain Grant #23-01092VW19. Adopt the accompanying budget ordinance to establish revenue estimate of $304,408 in federal and state grant funds and $46,285 in local match in the Grant Fund, transfer local match totaling $46,285 from the General Fund and appropriate funding totaling $305,693 as outlined on Attachment A in accounts to be established in the Grant Fund by the Director of Finance. Respectfully submitted, Donald S. Caldwell Commonwealth's Attorney DSC:jsl C: Robert S. Cowell, Jr., City Manager Timothy Spencer, City Attorney Amelia C. Merchant, Deputy Director of Finance Cecelia F. McCoy, City Clerk Troy A. Harmon, Municipal Auditor Victim Witness Coordinator ATTACHMENT A PROGRAM BUDGET 1002 Regular Employee Salaries $235,853 1105 City Retirement $ 24,721 1115 ICMA Retirement $ 5,744 1116 ICMA Match $ 0 1117 RHSA (1%) $ 1,720 1120 FICA $ 18,482 1180 Medical Insurance $ 41,496 1126 Dental Insurance $ 1,856 1130 Life Insurance $ 3,137 1131 Disability Insurance $ 660 2010 Fees for Professional Services $ 1,000 2030 Administrative Supplies $ 6,161 2035 Expendable Equipment $ 1,093 2042 Dues/Membership $ 150 2044 Training and Development $ 7,600 2144 Travel $ 0 2160 Postage 1,020 TOTAL $350,693 . 0 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 6, 2022 Subject: Acceptance of Victim/Witness Assistance Program Grant concur with the recommendation from Donald S. Caldwell, Commonwealth's Attorney, to accept the Victim Witness Grant #23-01092VW19 from the Department of Criminal Justice Services of the Commonwealth of Virginia for continuation of the Victim/Witness Assistance Program in the amount of $304,408 with the City of Roanoke providing $46,285 as a local cash match from the funding provided in the Transfer to Grant Fund account and authorize the City Manager to sign and execute all appropriate documents, approved as to form by the City Attorney, to obtain the grant. I further recommend adopting the accompanying budget ordinance to establish revenue estimates of $304,408 in state grant funds and $46,285 in local match in the Grant Fund, transfer local match totaling $46,285 from the General Fund and appropriate funding totaling $350,693 as outlined on Attachment A in accounts to be established in the Grant Fund by the Director of Finance. VC6ovw�Wl, ----- Ro rt City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager / Director of Finance Amelia Merchant, Deputy Director of Finance CITY OF ROANOKE CITY COUNCIL 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 SHERMAN P.LEA,SR. E-mail: clerk@roanokeva.gov Council Members Mayor William D.Bestpitch Joseph L.Cobb Anita J.Price Stephanie Moon Reynolds September 6, 2022 Vivian Sanchez-Jones Patricia White-Boyd The Honorable Mayor Sherman P. Lea and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of City Council: I am writing to request that the road between Burrell and 5th Street, N. W., known as Carver Avenue, be renamed R. R. Wilkson Drive in recognition of the late Reverend Dr. Raymond R. Wilkerson, President of the Roanoke Branch NAACP from 1959-1968 and a celebrated civil rights pioneer. Dr. Raymond R. Wilkerson pastored Hill Street Baptist Church, which is in the Gainsboro neighborhood, for 33 years. Along with other civic leaders of that time, he fought for equal treatment and humane living conditions for the African American citizens of Roanoke. One of his greatest challenges Dr. Wilkerson faced during his tenure as President of the Roanoke Branch, NAACP, was to convince the political leaders of Roanoke to close the Washington Park Dump (landfill). For nearly 20 years this smoldering and putrid smelling City refuse disposal site was located directly across from the predominately Black Lincoln Terrace Public Housing Project and within walking distance to three predominately Black public schools -- Lincoln Terrace Elementary, Booker T. Washington Junior High and Lucy Addison High School. The "dump" also impacted patient care at the predominately Black Burrell Memorial Hospital where the landfill operations could be viewed from the top floor patient rooms. Due to the tenacious efforts of Dr. Wilkerson and a host of both black and white ministerial, business, and community leaders, the Washington Park Dump was officially closed in June of 1963. The Honorable Mayor Sherman P. Lea and Members of Roanoke City Council Roanoke, Virginia Page 2 Lastly, I am pleased to say that the residents of the Lincoln Terrace community and the Hill Street Baptist Church Family join me in this request to honor Dr. Wilkerson in this manner. Therefore, with the concurrence of the Council, I would ask that the renaming of the portion of Carver Avenue located between Burrell and 5t" Street, N. W., in honor of the late Dr. R.R. Wilkerson be referred to the City Manager and City Attorney for review, and report back to the Council for appropriate action within 60 days. Sincerely, Stephanie M. Moon Reyno s Member, Roanoke City Council nq propppp- ow— IPARO! iddow ROANOKE ARTS COMMISSION Public Art Work Plan FY 2023 PRESENTATION 1 . UPDATE ON LAST YEAR'S PERCENT-FOR-ART & PUBLIC ART ACTIVITIES 2 . PERCENT FOR ART EXPENDITURES FOR FY 2023 3 . QUESTIONS & RECOMMENDATION FOR APPROVAL CONNECT 2021 -22 ACCOMPLISHMENTS Funded with Percent for Art Fund w rv_ .s .. ., . „ o • h _m r r " r T a * "A m"- Rye p y .�• Y MI:tiS��. Fn; 'S, 'b�k:� y� Lr^+ �4 �4 N" �, � y Southeast Greenway Gateways (contracted ) o Underway now at 9t" & 13th St. SE, will be completed in September o Artist )on Murrill with Youth and neighborhood paint days . n $ 1 OK % fuer art + $ l OK NFA 2021 -22 ACCOMPLISHMENTS Funded with Percent for Art Fund c a Southeast Greenway Gateways (continued ) 2021 -22 ACCOMPLISHMENTS Funded with Percent for Art Fund h s Zf Southeast Greenway Gateways (contracted ) 2021 -22 ACCOMPLISHMENTS Funded with Percent for Art Fund FREE ROANOKE CITY YOUTH ARTISTS WORKSHOP M ,3s 1AIywC • Purchases of supplies for Oliver Hill .justice Center Art ( $ 3 ,000) 11 20I2-23 NATIONAL THE ARTIST ENDOWMENT o Artist Heather Marshall 1 . KARTS COM4ECT ROANOKEARTURG RoANOKE o Six youth art workshops o To be installed in the .Juvenile & Domestic Court Waiting Room 2021 -22 ACCOMPLISHMENTS Funded with Percent for Art Fund Art in Place partnership mural agreements in progress Aie 44 r wr E �f a 3 11 � a .a.u;��:�.�.:a,�rx.a,:..._...,�t:,n:,.®a.,,a....•e.,,c.w -�,,:a+c...+..+�... ,..__.�+w.:'it.�s.�..�.....:re.an. .war....... �-Mx•i�..-,i. �..tio;-,i-.u5... :aa�. . .,...__ra....m.�.��_.:ra:.�o. .._n.;,: � sn• w 2021 -22 ACCOMPLISHMENTS Funded with Percent for Art Fund Art in Place partnership mural agreements in progress Face CITY -M- -ARKET1 - 1:311 r Market Building 77istooric neon ( in progress) 2021 -22 ACCOMPLISHMENTS Funded with Percent for Art Fund MAINTENANCE • Cleaned Reading Garden at Gainsboro Library • Cleaned Dorothy Gillespie sculpture in Wlliamson Road Library • Hung our recent purchase Bryce Cobbs "Gifts of Fatherhood " series in Council Conference Room 2021 -22 ACCOMPLISHMENTS Partnership- Funded Projects • Stormwater Inlet Murals - in progress Molly Kernan s x r. 2021 -22 ACCOMPLISHMENTS Partnership- Funded Projects • Color your Corner: Signal Box Art Project Jazmine Motley r "Bee Safe" No Need to Speed RUN f • .`v • ACCOMPLISHMENTS 2021 -22 Partnership- Funded Projects • Barrows , Inc . Greenway Mural 140 7 UL s » t ww } s .. rt 4 ^y r --j ' jj I) ell_ f .o. r. • • � � � � � � � � . ___ ,_ a ,, , ,.-•r� � I .� �., r% �� -� ,. �� °�,r,,,,`�,— . . � ., t � ,� � x �aTiiriw 7 �� '�� 1. �-- s .. � _ � �"'.�„�� w 1 � ". � .�-:,t � .*� NII »q � WA; 1,i- ,ry R�,:E^fir e ��r �� .�.. � Tom^`` ` r h '' !T n � � y � ,�, �� ..,� � � � � ," 1 e � ! �` k- ..,� _ �., . � �� ,� �.;'� I ,-s.--� °- ! � _ — � �. r,p � T.�--�� .. ., _. ply �-.. r � � �� I. yy _ � �� _) u. ,,. � . . I' �V 1 V ` 1 Aj . �� .� ,—� ,. �.r ,:� J/ ., ... 2021 -22 ACCOMPLISHMENTS Grant Funded Projects • WE ARE ART: Roanoke Self- Portrait Project o Through May 26, 2023 • ART MATTERS Stipends 0 26 stipends awarded advancing Wellness, Justice, & Inclusion 0 7 additional stipends to be awarded • Artists in Residence 0 1 1 Artists assigned to City departments and collaborations for the current fiscal year. Grants: Awarded two additional National Endowment for the Arts (NEA) Grants and applied for two additional grants pending. 2022-23 Overview FUNDED PROJECTS CARRIED FORWARD o Art in Place Funds ($ 7 , 000) o South Roanoke E-Branch ($ 3 ,000) 2022-23 Overview • Approved by the Roanoke Arts Commission (RAC) August 16 , 2022 - $ 83K in new expenditures . PROJECTS FOR NEW FUNDING 2022-23 Overview • Approved by the Roanoke Arts Commission (RAC) August 16 , 2022 - $ 83K in new expenditures . PROJECTS FOR NEW FUNDING o Elmwood Park Sculptures ($ 40 , 000) r ' y r • - a, ��,�, w 2" `r . -.;; � �,°- '��Ate• r L.. T ti ` 4 2022 -23 Overview • Approved by the Roanol<e Arts Commission (RAC) August 16 , 2022 - $ 83K in new expenditures . PROJECTS FOR NEW FUNDING o Elmwood Park Sculptures ( $ 40 , 000) o South Jefferson Mural overlool<ing River' s Edge Pad< ($ 25 , 000) M now 2022-23 Overview • Approved by the Roanoke Arts Commission (RAC) August 16 , 2022 - $ 831< in new expenditures . PROJECTS FOR NEW FUNDING o Elmwood Park Sculptures ($ 40 , 000) o South Jefferson Mural overlooking River' s Edge Park ($ 25 , 000) o Public/Private Projects : Art in Place Fund ($ 10,000) 2022-23 Overview • Approved by the Roanoke Arts Commission (RAC) August 16 , 2022 - $ 83K in new expenditures . PROJECTS FOR NEW FUNDING o Elmwood Park Sculptures ($ 40 , 000) o South Jefferson Mural overlooking River' s Edge Park ($ 25 , 000) o Public/Private Projects : Art in Place Fund ($ 10,000) o Art in Place Pilot Phase 2: Public Infrastructure - ($ 12 ,000) • Example 1 : l Ot" Street/Lick Run 2022-23 Overview • Approved by the Roanoke Arts Commission (RAC) August 16 , 2022 - $ 83K in new expenditures . PROJECTS FOR NEW FUNDING o Elmwood Park Sculptures ($ 40, 000) o South Jefferson Mural overlooking River' s Edge Park ($ 25 , 000) o Public/Private Projects : Art in Place Fund ($ 10 ,000) o Art in Place: Public Infrastructure - ($ 12 , 000) • Example 1 : l Ot" Street/Lick Run • Example 2 : Greenway under 220 bridge o Collections: 2 -D art by artists of color and diverse backgrounds ($ 3 , 000) Summary Total uncommitted in Percent for Art Account $202,000 Carried Forward Art in Place Program $ 7,000 E-Branch $ 3 ,000 $ 10, 000 FY 2023 Expenses Elmwood Park Art Walk $ 40,000 Jefferson St. Bridge $ 25 ,000 Art in Place Partnership Program $ 37000 Art in Place Infrastructure Program $ 12 , 000 2 -D Acquisitions $ 3 ,000 Total $835000 Uncommitted - approximately $ 109,000 (We maintain at least $50K for maintenance) The Roanoke Arts ID Commission • Questions ? • Request City Council concurrence in RAC recommendations Thank you for your support of the Public Art Program ! IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6�h day of September 2022. No. 42426-090622. A RESOLUTION authorizing the acceptance of the Virginia Domestic Violence Victim Fund Grant from the Commonwealth of Virginia Department of Criminal Justice Services and authorizing the execution, and filing of appropriate documents to obtain such funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the Virginia Domestic Violence Victim Fund Grant from the Commonwealth of Virginia Department of Criminal Justice Services in the total amount of$31,588 with no local match required. 2. The City Manager or his designee is hereby authorized to accept,execute,and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding or with such project. ATTEST: C",-" J. City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of September 2022. No. 42427-090622. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Virginia Sexual and Domestic Violence Victim Fund Grant, amending and reordaining certain sections of the 2022-2023 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Wages 35-640-3394-1002 $ 38,172 City Retirement 35-640-3394-1105 6,160 Health Savings 35-640-3394-1117 388 FICA 35-640-3394-1120 2,518 Dental Insurance 35-640-3394-1126 449 Life Insurance 35-640-3394-1130 508 HAS — ER 35-640-3394-1182 2,600 Health Insurance — ER 35-640-3394-1185 4,800 Revenues Domestic Violence Victim FY23 — State 35-640-3394-3394 31,588 Domestic Violence Victim FY23 — Local 35-640-3394-3395 24,007 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. 0 CITY COUNCIL AGENDA REPORT ; To: Honorable Mayor and Members of City Council Meeting: September 6, 2022 Subject: 2023 Virginia Domestic Violence Victim Fund Grant Background: The Department of Criminal justice Services of the Commonwealth of Virginia has awarded the Roanoke Police Department $31 ,588 in grant funding as part of the Virginia Domestic Violence Victim Fund. There is no local match requirement. The Roanoke Police Department will use the award to partially fund its existing Sexual Violence Specialist position. The Sexual Violence Specialist was previously funded as a full-time employee position through a combination of general funds and grant funds in the absence of alternative grant funding sources. The 2023 Virginia Domestic Violence Victim Fund grant is not sufficient to fully cover the salary and benefits of a full time position. To maintain the position as a full time employee at current salary and benefit levels, the City of Roanoke will be required to provide an additional $24,007 in funding to the 2023 Virginia Domestic Violence Victim Fund grant. The Sexual Violence Specialist is an essential employee who provides services to the victims of sexual assault. The Sexual Violence Specialist investigates sexual violence offenses, ensures that victims receive support services throughout their case, and prepares cases for prosecution. Beyond the services that the employee provides in a grant funded capacity, the individual also serves as the Hispanic Outreach Coordinator for the Roanoke Police Department. The Hispanic Outreach Coordinator coordinates community events, assists in criminal investigations, and works to improve community relations. Recommended Action: Accept the 2023 Virginia Domestic Violence Victim Fund grant described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. MONSON Also, adopt the accompanying budget ordinance to establish a revenue estimate in the Grant fund for State grant funds of $31 ,588, transfer funding in the amount of $24,007 from the Transfer to Grant Fund account (01 -250-9310- 9535) to provide local funding, and appropriate total funding of $55,595 for salary and benefits into accounts to be established by the Director of Finance in the Grant Fund. --- ----------------------- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager for Operations W. Brent Robertson, Assistant City Manager/Director of Finance Samuel Roman, .Jr., Chief of Police 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Virginia Sexual and Domestic Violence Victim Fund Grant, amending and reordaining certain sections of the 2022-2023 Grant Fund —Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Wages 35-640-3394-1002 $ 38,172 City Retirement 35-640-3394-1105 6,160 Health Savings 35-640-3394-1117 388 FICA 35-640-3394-1120 2,518 Dental Insurance 35-640-3394-1126 449 Life Insurance 35-640-3394-1130 508 HAS – ER 35-640-3394-1182 2,600 Health Insurance – ER 35-640-3394-1185 4,800 Revenues Domestic Violence Victim FY23 – State 35-640-3394-3394 31,588 Domestic Violence Victim FY23 – Local 35-640-3394-3395 24,007 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. >. Art COMMONWEALTH of VIRGINIA )(4)t10111011 r1f { 1'11111111/ ./1IsIIcL. .�crvlL'c c'e 11u 't1 b•trer_1 July 14, 2022 Robert Cowell City Manager, City of Roanoke 215 Church Avenue SW Room 364 Roanoke,Virginia 24011 RE: Staffing of a Police Sexual Violence and Hispanic Outreach Coordinator Dear Robert Cowell: Congratulations on being a recipient of the above referenced grant program! Your DCJS grant award number is 494188 and was approved for a total award of $31,588, funded through Award Number 2023-DWF-GRANT. The project period is 7/1/2022 through 6/30/2023. Included with this letter is a Statement of Grant Award/Acceptance (SOGA). Please note hard copies of the General Special Conditions, as well as the Reporting Requirements and Projected Due Dates, are now referred to as Conditions and Requirements and will be posted online at htti)s://www.dcis.virf-,inia.gov/mrants/p-rant-reguirements a�p-rant-requirements within the next two weeks. In addition to the general Special Conditions, there may be grant specific Special Conditions related to your Grant Award called Encumbrances. If there are any, you are required to adhere to these conditions via the On-line Grants Management System (OGMS) at htfps://omms.dcis.virginia.gov/. If you have not previously done so, you must register in order to use this web-based system. The instructions on Registering for a New Account and Submitting Action Item Encumbrances are posted here haps://www.dcjs.virginia.mov/grants/ogms-training-resources along with other resources and training videos. All registrants will be approved within 3 —5 business days. We will be happy to assist you in any way we can to assure your project's success. To indicate your acceptance of the award and conditions, please sign the included SOGA and return it electronically within the next 60 days to grantsmgmt@dcjs.virginia.gov. If you have questions,contact your DCJS Grant Monitor Bunny Chidester at (804) 659-6753 or via email at bunny.chidester@dcjs.virginia.gov. Sincerely, f Jackson Miller 1 STATEMENT OF GRANT AWARD (SOGA) Virginia Department of Criminal Justice Services 1100 Bank Street, 12th Floor Richmond, Virginia Virginia Sexual and Domestic Violence Victim Fund - Continuation FY 23 Subgrantee: Roanoke UEI: NBFNAEXRHD76 DCJS Grant Number: 494188 Grant Start Date: 7/1/2022 Grant End Date: 6/30/2023 Indirect Cost Rate: % *If applicable Federal Funds: State General Funds: $31,588 State Special Funds: Local Match: Total Budget: $31,588 Project Director Project Administrator Finance Officer James Price Robert Cowell Amelia Merchant Lieutenant,Planning&Analysis City Manager,City of Roanoke Director of Finance,City of Roanoke Supervisor,City of Roanoke Police 215 Church Avenue SW 215 Church Avenue SW Department Room 364 Room 461 348 Campbell Avenue SW Roanoke,Virginia 24016 Roanoke,Virginia 24011 Roanoke,Virginia 24016 540-853-2333 540-853-6805 540-853-1634 bob.cowell�a)roanokeva.gov amelia.merchant(&roanokeva.gov j ames.pric eeahoanokeva.gov *Please indicate your ICR in the space provided, if applicable. As the duly authorized representative, the undersigned, having received the Statement of Grant Awards (SOGA) and reviewing the Special Conditions, hereby accepts this grant and agree to the conditions and provisions of all other Federal and State laws and rules and regulations that apply to this award. Signature: Authorized Official(Project Administrator) Title: Date: 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of September 2022. No. 42428-090622. A RESOLUTION authorizing the acceptance of the FY2023 Department of Motor Vehicles Highway Safety Grant for the Speeding and Bicycle Safety Campaign and authorizing the execution, and filing of appropriate documents to obtain such funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the FY2023 Department of Motor Vehicles Highway Safety Grant for the Speeding and Bicycle Safety Campaign funds in the total amount of $200,000,with a local match of$50,000 which will be satisfied through DMV Paid Media one-to- one match requirement and Transportation Division Staff time used to manage this grant. 2. The City Manager or his designee is hereby authorized to accept,execute,and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding or with such project. ATTEST: J-- City Clerk. rD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of September 2022. No. 42429-090622. AN ORDINANCE to appropriate funding from the Virginia Department of Transportation for Pedestrian Safety Campaign, amending and reordaining certain sections of the 2022- 2023 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Fees For Professional Services 35-530-3947-2010 $ 200,000 Revenues DMV— FY23 PSAC 35-530-3947-3947 200,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 6, 2022 Subject: FY2023 Department of Motor Vehicles (DMV) Highway Safety Grant - City of Roanoke Speeding and Bicycle Safety Campaign Background: The Virginia Department of Motor Vehicles (DMV) is the administering agency for pass-through grant funds provided by the National Highway Traffic Safety Administration. The Virginia DMV offers these grant funds to successful applicants for activities that improve highway safety in Virginia. The City's Transportation Division staff applied for this grant in each of the past three years. Previously funded campaigns resulting from these annual grant funds have been: "Every Corner is a Crosswalk"; "No Need to Speed - Together we can make our streets a safer place"; and "No Need to Speed - Keep Students Safe". Transportation Division staff submitted a fourth DMV Highway Safety Grant application to fund an education and outreach campaign linking "No Need to Speed" with Bicycle Safety. The DMV approved the City's FY2023 application and awarded $200,000 in funding to implement a citywide media and education campaign. This fourth-year safety campaign continues the City's efforts to save lives through reducing vehicle speed and changing driver behavior with a focus upon improving safety for pedestrians, bicyclists, and other vulnerable roadway users. The grant funding will allow Transportation Division staff to hire a consultant to develop and implement the campaign plan and strategy including material production and direct media buys. There is a required 25% match of $50,000 associated with this $200,000 award, which will be satisfied through the DMV's Paid Media one-to-one match requirement, where media outlets supply a comparable free spot in exchange for every paid spot. Additionally, Transportation Division staff time used to manage this grant will also count toward the grant match. Recommended Action: Accept the FY2023 DMV Highway Safety (Education: the City of Roanoke Speeding and Bicycle Safety Campaign) Grant described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents shall be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate for $200,000 in grant revenue and appropriate funding in the same amount into accounts established by the Director of Finance in the Grant Fund. Robe S.r�owZl. City Manager Distribution: Council Appointed Officers Clarence Grier, Deputy City Manager Amelia Merchant, Deputy Director of Finance Ian Shaw, Acting Director of Public Works Dwayne D'Ardenne, Transportation Division Manager 2 Search Virginia.gov Submit }.I; i, i, ,, a„-._ Search this Site ..._ . • . • . DMV Home > Virginia Highway Safety Office > Grants Management Home Help Privacy& Security Account Setting; organization Applicant organization Name ROANOKE CITY ' Applicant Office Name City Of Roanoke Transportation Division DMV Region Roanoke DMV Project Monitor Name Steven Williams If any of the information above is incorrect,select the Logoff button to exit the application and contact your DMV Project Monitor.A list of these Project Monitors and areas served can be accessed here. Grant Application ID=7558&Grant Project Title=City of Roanoke Speeding and Bicycle Safety Campaign submitted! Select an existing in-progress application from the list below or select an application type from the dropdown list to begin a new application. Application Type Last Modified City of Roanoke i Speeding and State Agencies and NonProfits Application Submitted 02/28/2022 03:24:50 PM Bicycle Safety !!! Campaign i i City of Roanoke I— i 1 Bicycle Safety I State Agencies and NonProfits Application Active 102/25/2022 04:54:49 PM I Lz�Campaign �� 3 E it Delete Application Type --Select Application Type— v Logoff I, Newsroom i El Subscribe to DMV Web Feed i Plug-Ins(Web Policy, ©Virginia Department of Motor Vehicles(DMV)2007,All rights reserved. P.O.Box 27412 Richmond,VA 23269 WAf-A W3. WCnr 11.0 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of September 2022. No. 42430-090622. A RESOLUTION accepting the Virginia Department of Housing and Community Development Continuum of Care grant funding; and authorizing execution of any required documents on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Virginia Department of Housing and Community Development Continuum of Care grant funding in the amount of$140,422 with a $54,201 cash match. Such grant being more particularly described in the City Council Agenda Report dated September 6, 2022. 2. The City Manager or his designee is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of this grant in a form approved by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required to implement and administer the foregoing Grant. ATTEST: City Clerk. biZ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6 t day of September 2022. No. 42431-090622. AN ORDINANCE to appropriate funding from the United States Department of Housing and Urban Development for the Homeless Assistance Team Grant, amending and reordaining certain sections of the 2022-2023 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Salary 35-630-5454-1002 $ 106,605 Temporary Employee Wages 35-630-5454-1004 15,701 City Retirement 35-630-5454-1105 17,388 Health Savings 35-630-5454-1117 1,067 FICA 35-630-5454-1120 9,335 Dental Insurance 35-630-5454-1126 371 Life Insurance 35-630-5454-1130 1,421 Disability Insurance 35-630-5454-1131 396 Health Insurance HRA- ER 35-630-5454-1183 7,524 Telephone 35-630-5454-2020 160 Telephone-Cellular 35-630-5454-2021 2,091 Administrative Supplies 35-630-5454-2030 1,250 Expendable Equipment (<$5,000) 35-630-5454-2035 1,250 Motor Fuel Billed Through Fleet 35-630-5454-2039 1,000 Program Activities 35-630-5454-2066 27,514 Postage 35-630-5454-2160 50 Fleet Labor Billings 35-630-5454-7025 1,000 Fleet Parts/Sublet Billing 35-630-5454-7026 500 Revenues Homeless Assistance Team FY23 35-630-5454-5454 140,422 Homeless Assistance Team FY23 - Local 35-630-5454-5455 54,201 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: c. -t City Clerk. �~ CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 6, 2022 Subject: 2021 HUD Continuum of Care (CoQ Grant Award - Homeless Assistance Team (HAT) Background: The Continuum of Care ("COC") is a group consisting of service providers, neighboring localities, including the City of Roanoke, and homeless/formerly homeless individuals, whose role is to develop a long-term strategic plan and manage a year-round planning effort that addresses the identified needs of homeless individuals and households; the availability and accessibility of existing housing and services; and the opportunities for linkages with mainstream housing and services resources. On March 14, 2022, the U.S. Department of Housing and Urban Development (HUD) released the FY 2021 CoC program competition grant awards. These Continuum of Care (CoQ grants will help end homelessness and provide critically needed support to local programs on the front lines of serving individuals and families experiencing homelessness. The City of Roanoke received $140,422 for the Homeless Assistance Team (HAT) program. The Homeless Assistance Team (HAT) street outreach program goals are to assist homeless persons in their transition from the streets to emergency shelters and/or directly into permanent housing. Street outreach is conducted in shelters and other places not designed for human habitation. Through contacts and engagements, staff provides limited case management services including agency referrals, security deposits, food, transportation, and prescription assistance. A cash match requirement is being provided by the City of Roanoke in the amount of $54,201 as identified on Attachment "A". Recommended Actions: Accept the HUD HAT award in the amount of $140,422 and authorize the City Manager to take such actions and execute such documents as may be necessary to obtain, accept, implement, administer, and use such grant funds, including execution of any required grant agreement, such documents to be in a form approved by the City Attorney. Adopt the accompanying budget ordinance to establish revenue estimates in the amount of $140,422 for Federal grant funds and $54,201 for local match funds. Transfer funding in the amount of $54,201 from the Transfer to Grant Fund (01 -250-9310-9535), and appropriate funding in the amount of $194,623 to accounts to be established in the Grant Fund by the Director of Finance. Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager for Community Development/Director of Finance Steven Martin, Director of Human and Social Services Matthew R. Crookshank, Human Services Administrator Amelia C. Merchant, Deputy Director of Finance QVRIOENTpFyU.S. Department of Housing and Urban Development o� gooN Virginia Office of Community Planning and Development W * 7- 600 East Broad Street, Suite 300 Richmond, VA 23219-1800 (800) 842-2610 G9 IN DE7V 15 August 2022 Mr. Robert Cowell City Manager City of Roanoke 215 Church Avenue Roanoke,VA 24011 SUBJECT: Processing Your FY2021 Continuum of Care (CoC) Grant Agreement Homeless Assistance Team —City of Roanoke Grant No.: VA0031L3F022114 Dear Mr. Cowell: Congratulations on the selection of your CoC Homeless Assistance Team project for funding under the FY 2021 Continuum of Care Program Competition. All conditions attached to your award for this project have been met or are in process of being met. The operating start date of your grant is 1 May 2023. Allowable expenses incurred on or after this date through 30 April 2024, may be reimbursed from this grant. Upon execution of the grant agreement by your agency and HUD, HUD will obligate total funds for this project in the amount of$140,422 allocated as follows. a. Supportive Services $137,669 b. Administrative Costs $2,753 I attach one document that constitutes the agreement between the City of Roanoke and HUD. Please sign and date it. Then return the agreement to this office electronically within five days of receipt of this letter. When we receive it, I will sign and execute it for HUD and return a copy to you. If you have any questions, please call me at (804) 822-4831. Staff requiring technical assistance should contact Jennifer Levine, CPD Representative, at (804) 822-4830. We look forward to working with you toward the successful completion of your CoC project. Sincerely, Ronnie J. Legette, Sr. Director attachment CC: Matthew Crookshank U.S.Department of Housing and Urban Development # Office of Community Planning and Development 11 600 East Broad Street Richmond,VA 23219 Grant Number: VA0031L3F022114 Tax ID Number: 54-6001569 Unique Entity Identifier [SAM]: NBFNAEXRHD76 CONTINUUM OF CARE PROGRAM (CDFA# 14.267) GRANT AGREEMENT This Grant Agreement("this Agreement") is made by and between the United States Department of Housing and Urban Development ("HUD") and Roanoke City/Salem Continuum of Care (the"Recipient"). This Agreement, the use of funds provided under this Agreement (the "Grant" or"Grant Funds"), and the operation of projects assisted with Grant Funds are governed by 1. title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the "Act"); 2. the Continuum of Care Program rule at 24 CFR part 578 (the"Rule"), as amended from time to time; 3. and the Notice of Funding Opportunity for the fiscal year in which the funds were awarded. The terms "Grant" or"Grant Funds" mean the funds that are provided under this Agreement. The term "Application" means the application submissions on the basis of which the Grant was approved by HUD, including the certifications, assurances, technical submission documents, and any information or documentation required to meet any grant award condition. Capitalized terms that are not defined in this agreement shall have the meanings given in the Rule. The Application is incorporated herein as part of this Agreement, except that only the project (those projects) listed below are funded by this Agreement. In the event of any conflict between any application provision and any provision contained in this Agreement, this Agreement shall control. HUD's total funding obligation authorized by this grant agreement is $140,422, allocated between the project(s) listed below (each identified by a separate grant number) and, within those projects, between budget line items, as shown below. The Grant Funds an individual project will receive are as shown in the Application on the final HUD-approved Summary Budget for the project. Recipient shall use the Grant Funds provided for the projects listed below, during the budget period(s)period stated below. www.hud.gov espanol.hud.gov Page 1 Grant No. Grant Term Performance Period Budget Period Total Amount VA003IUF022114 12 months 05-01-2023 -04-30-2024 05-01-2023 -04-30-2024 $140,422 a. Continuum of Care planning activities $0 b. Acquisition $0 c. Rehabilitation $0 d. New construction $0 e. Leasing $0 f. Rental assistance $0 g. Supportive services $137,669 h. Operating costs $0 i. Homeless Management Information System $0 j. Administrative costs $2,753 k. Relocation Costs $0 1. HPC homelessness prevention activities: Housing relocation and stabilization services $0 Short-term and medium-term rental assistance $ 0 www.hud.gov espanol.hud.gov Page 2 Pre-award Costs for Continuum of Care Planning The Recipient may, at its own risk, incur pre-award costs for continuum of care planning awards, after the date of the HUD selection notice and prior to the effective date of this Agreement, if such costs: a) are consistent with 2 CFR 200.458; and b) would be allowable as a post-award cost; and c) do not exceed 10 percent of the total funds obligated to this award. The incurrence of pre- award costs in anticipation of an award imposes no obligation on HUD either to make the award, or to increase the amount of the approved budget, if the award is made for less than the amount anticipated and is inadequate to cover the pre-award costs incurred. These provisions apply to all Recipients: If any new projects funded under this Agreement are for project-based rental assistance for a term of fifteen (15)years, the funding provided under this Agreement is for the performance period stated herein only. Additional funding is subject to the availability of annual appropriations. The budget period and performance period of renewal projects funded by this Agreement will begin immediately at the end of the budget period and performance period of the grant being renewed. Eligible costs incurred between the end of Recipient's budget period and performance period under the grant being renewed and the date this Agreement is executed by both parties may be reimbursed with Grants Funds from this Agreement. No Grant Funds for renewal projects may be drawn down by Recipient before the end date of the project's budget period and performance period under the grant that has been renewed. For any transition project funded under this Agreement the budget period and performance period of the transition project(s)will begin immediately at the end of the Recipient's final operating year under the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the end of Recipient's final operating year under the grant being transitioned and the execution of this Agreement may be paid with funds from the first operating year of this Agreement. HUD designations of Continuums of Care as High-performing Communities (HPCS) are published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding Availability page. Notwithstanding anything to the contrary in the Application or this Agreement, Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal year. The Recipient must complete the attached"Indirect Cost Rate Schedule" and return it to HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any change is made to the rate(s) included in the schedule. The schedule and any revisions HUD receives from the Recipient will be incorporated into and made part of this Agreement, provided that each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices). This Agreement shall remain in effect until the earlier of 1) written agreement by the parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the budget period and performance period for all projects funded under this Agreement; or 4)upon the expiration of the period of availability of Grant Funds for all projects funded under this Agreement. www.hud.gov espanol.hud.gov Page 3 HUD notifications to the Recipient shall be to the address of the Recipient as stated in the Recipient's applicant profile in e-snaps. Recipient notifications to HUD shall be to the HUD Field Office executing the Agreement. No right,benefit, or advantage of the Recipient hereunder may be assigned without prior written approval of HUD. The Agreement constitutes the entire agreement between the parties, and may be amended only in writing executed by HUD and the Recipient. By signing below, Recipients that are states and units of local government certify that they are following a current HUD approved CHAS (Consolidated Plan). www.hud.gov espanol.hud.gov Page 4 This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of Housing and Urban Development By: (Signature) Ronnie Legette, Director (Typed Name and Title) (Date) RECIPIENT City of Roanoke (Name of Organization) By: (Signature of Authorized Official) Robert Cowell, City Manager (Typed Name and Title of Authorized Official) (Date) www.hud.gov espanol.hud.gov Page 5 Indirect Cost Schedule Agency/Dept./Major Function Indirect Cost Rate Direct Cost Base This schedule must include each indirect cost rate that will be used to calculate the Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not include indirect cost rate information for subrecipients. For government entities, enter each agency or department that will carry out activities under the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied. For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to use the de minimis rate of 10%-of Modified Total Direct Costs in accordance with 2 CFR §200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the table. For nonprofit organizations that use the Multiple Base Allocation Method, enter each major function of the organization for which a rate was developed and will be used under the grant, the indirect cost rate applicable to that major function, and the type of direct cost base to which the rate will be applied. To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200, subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for state and local governments). www.hud.gov espanol.hud.gov Page 6 flEc JLC--,tcc Showing I-I of I results CITY OF ROANOKE Entity NBFNAEXRHD76 IWED8 215 CHURCH AVE STE 254, Jul 19.2023 ROANOKE.VA 24011 USA Ail Awards DEPARTMENT OF SOCIAL SERVICES 1PA0411 " 1510 Williamson Road NE !dOP& Roanoke,Virginia 24012 540.853.2591 fax 540.853.2027 ROANOKE October 14, 2021 Mr. Matthew Crookshank Human Services Administrator 339 Salem Avenue SW Roanoke,VA 24016 Dear Mr. Crookshank: This letter is written in support of the Renewal Grant from the U.S. Department of Housing and Urban Development for continued funding for the Homeless Assistance Team(HAT). This program will provide outreach services to homeless individuals and families with children. The City of Roanoke supports this effort and is willing to contribute a local cash match of$54,201 over a one-year period. The renewal of the HAT grant will be very beneficial to the homeless population of the Roanoke Valley. We support your efforts and look forward to a successful grant cycle. Sincerely, AVS Steven in Director of Human/Social Services IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6t'day of September 2022. No. 42432-090622. A RESOLUTION authorizing the acceptance of the Virginia Department of Transportation Local Revenue Sharing Funding for the Wasena (Main Street) Bridge Replacement Project and authorizing the execution, and filing of appropriate documents to obtain such funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the Virginia Department of Transportation Local Revenue Sharing Funding for the Wasena (Main Street) Bridge Replacement Project funds in the total amount of$3,465,507, with a local match of$3,465,507. 2. The City Manager or his designee is hereby authorized to accept,execute,and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding or with such project. ATTEST: am� bi City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of September 2022. No. 42433-090622. AN ORDINANCE to appropriate funding from the Virginia Department of Transportation Funds to the Wasena (Main Street) Bridge Replacement project, amending and reordaining certain sections of the 2022-2023 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated State Grant Funds 08-530-9593-9007 $ 3,465,507 Revenues VDOT— Main Street (Wasena) Bridge 08-530-9593-9593 $ 3,465,507 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: -ICl:.C.G ' J City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 6, 2022 Subject: Acceptance of Virginia Department of Transportation (VDOT) Local Revenue Sharing Funding for the Wasena (Main Street) Bridge Replacement Project. Background: The project includes the replacement of the Wasena Bridge with an aesthetically pleasing structure, improved pedestrian facilities, improved greenway access, intersection improvements (South End) and innovative intersection - traffic circle (North End). Considerations: In September 2019, the City applied for VDOT Local Revenue Sharing Funds for the Wasena Bridge Replacement Project. There is a local match requirement of $3,465,507. The local match will be funded from the Wasena (Main Street) over NSRW Bridge Account (Acct 08-530-9593). Recommended Action: Accept VDOT's award of $3,465,507 of Local Revenue Sharing funds. Authorize the City Manager to execute the VDOT Standard Project Administration Agreement for State-Aid Projects and Appendix A document similar to the ones attached to this report dated June 21 , 2022. Such documents shall be in a form approved by the City Attorney. Authorize the City Manager to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to obtain, accept, implement, administer, and use such funds identified above. Adopt the accompanying Budget Ordinance to establish revenue estimates for the funding sources identified above and appropriate funding in the same amount to the new expenditure account, Wasena (Main Street) Bridge over NSRW Bridge in the Capital Projects Fund. --------------------------- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Clarence Grier, Deputy City Manager Amelia C. Merchant, Deputy Director of Finance Ian Shaw, P.E., Acting Director of Public Works Luke Pugh, P.E., City Engineer 2 City of Roanoke Grant Details Form The submission of this form will aid in the effort of establishing clear communication between the Grant Accountant and the Grant Manager,as well as give an opportunity R4A N O K E for a better understanding of each grant. Please provide Required Information: answers below: Main Street(Wasena) 1. Grant Name Bridge Replacement 2. Grant Award Number UPC 118294 3. Period of the Grant(Start and End Date)MM-DD-YY 9 1 -22 to 9 1 �25 4. Total Amount 3,465,507.00 5. Are these State, Federal,Pass-Thru or Third Party Funds? State 6. Does this grant require Local Match or In-Kind Match? Yes 6A: If you answered yes to Question 6,what type of match is required? Local Match 613: What percentage/amount is required? 3,465,507.00 6C: Have you confirmed with the Department of Management and Budget as to which account Yes the match will be coming from? 61): Which account will the match be coming from? 08-530-9593 You should not have an answer here until you have confirmed with Paul Workman. Please send proof of confirmation to the Grant Accountant that you have verified where the match will be coming from. 7. Have you sent the Award Document/Notice of Award Confirmation to the Grant Accountant? No (This is important in order to help facilitate the oversight and set up of this grant.) 8. Are there any reporting requirements for this grant? Yes Engineering 8A: Who is responsible for the reporting? Please add any additional comments here: Engineering will make quarterly reimbursement requests from VDOT and update the monthly project status in the VDOT Smart Portal web software. FOR DEPARTMENT OF FINANCE ONLY: i 1. When is this grant going to council? 2. When did you receive the necessary information listed above? 3. Were you able to verify that the information above was accurate? 4. Initial and Date Completion STANDARD PROJECT ADMINISTRATION AGREEMENT State-aid Projects Project Number UPC Local Government U000-128-R78 118294 City of Roanoke THIS AGREEMENT, is hereby made and executed the date of the last signature set forth below, by and between the CITY OF ROANOKE, VIRGINIA, hereinafter referred to as the LOCALITY and the Commonwealth of Virginia, Department of Transportation, hereinafter referred to as the DEPARTMENT. The DEPARTMENT and the LOCALITY are collectively referred to as the"Parties". WHEREAS, the LOCALITY has expressed its desire to administer the work described in Appendix A, and such work for each improvement shown is hereinafter referred to as the Project; and WHEREAS, the funds shown in Appendix A have been allocated to finance the Project(s) and the funding currently allocated or proposed for the project(s) does not include Federal-aid Highway funds; and WHEREAS, both parties have concurred in the LOCALITY's administration of the phase(s) of work for the respective Project(s) listed in Appendix A in accordance with applicable federal, state and local laws and regulations. NOW THEREFORE, in consideration of the mutual premises contained herein, the parties hereto agree as follows: 1. The LOCALITY shall: a. Be responsible for all activities necessary to complete the noted phase(s) of each Project shown in Appendix A, except for activities, decisions, and approvals which are the responsibility of the DEPARTMENT, as required by federal or state laws and regulations or as otherwise agreed to, in writing, between the parties. b. Receive prior written authorization from the DEPARTMENT to proceed with the project. c. Administer the project(s) in accordance with guidelines applicable to Locally Administered Projects as published by the DEPARTMENT. d. Provide certification by a LOCALITY official of compliance with applicable laws and regulations on the State Certification Form for State Funded Projects or in another manner as prescribed by the DEPARTMENT. e. Maintain accurate and complete records of each Project's development of all expenditures and make such information available for inspection or auditing by the DEPARTMENT. Records and documentation for items for which reimbursement 1 State Aid Project Administration Agreement Locality:City of Roanoke Project Number: U000-128-R78, UPC 118294 will be requested shall be maintained for not less than three (3) years following acceptance of the final voucher on each Project. f. No more frequently than monthly, submit invoices with supporting documentation to the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting documentation shall include copies of related vendor invoices paid by the LOCALITY and also include an up-to-date project summary and schedule tracking payment requests and adjustments. g. Reimburse the DEPARTMENT all Project expenses incurred by the DEPARTMENT if due to action or inaction solely by the LOCALITY the project becomes ineligible for state reimbursement, or in the event the reimbursement provisions of Section 33.2-214 or Section 33.2-331 of the Code of Virginia, 1950, as amended, or other applicable provisions of state law or regulations require such reimbursement. h. On Projects that the LOCALITY is providing the required match to state funds, pay the DEPARTMENT the LOCALITY's match for eligible Project expenses incurred by the DEPARTMENT in the performance of activities set forth in paragraph 2.a. i. Administer the Project in accordance with all applicable federal, state, and local laws and regulations. Failure to fulfill legal obligations associated with the project may result in forfeiture of state-aid reimbursements j. If legal services other than that provided by staff counsel are required in connection with condemnation proceedings associated with the acquisition of Right-of-Way, the LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of outside counsel approved by the Office of the Attorney General. Costs associated with outside counsel services shall be reimbursable expenses of the project. k. For Projects on facilities not maintained by the DEPARTMENT, provide, or have others provide, maintenance of the Project upon completion, unless otherwise agreed to by the DEPARTMENT. 2. The DEPARTMENT shall: a. Perform any actions and provide any decisions and approvals which are the responsibility of the DEPARTMENT, as required by federal or state laws and regulations or as otherwise agreed to, in writing, between the parties. b. Upon receipt of the LOCALITY's invoices pursuant to paragraph Lf, reimburse the LOCALITY the cost of eligible Project expenses, as described in Appendix A. Such reimbursements shall be payable by the DEPARTMENT within 30 days of an acceptable submission by the LOCALITY. c. If appropriate, submit invoices to the LOCALITY for the LOCALITY's share of eligible project expenses incurred by the DEPARTMENT in the performance of activities pursuant to paragraph 2.a. OAG Approved 12/1712010; Revised 10/1/2014 2 State Aid Project Administration Agreement Locality:City of Roanoke Project Number. U000-128-R78, UPC 118294 d. Audit the LOCALITY's Project records and documentation as may be required to verify LOCALITY compliance with applicable laws and regulations. e. Make available to the LOCALITY guidelines to assist the parties in carrying out responsibilities under this Agreement. 3. Appendix A identifies the funding sources for the project, phases of work to be administered by the LOCALITY, and additional project-specific requirements agreed to by the parties. There may be additional elements that, once identified, shall be addressed by the parties hereto in writing, which may require an amendment to this Agreement. 4. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the DEPARTMENT's agent for the purpose of conducting survey work pursuant to Section 33.2-1011 of the Code of Virginia, 1950, as amended. 5. Nothing in this Agreement shall obligate the parties hereto to expend or provide any funds in excess of funds agreed upon in this Agreement or as shall have been included in an annual or other lawful appropriation. In the event the cost of a Project is anticipated to exceed the allocation shown for such respective Project on Appendix A, both parties agree to cooperate in providing additional funding for the Project or to terminate the Project before its cost exceeds the allocated amount, however the DEPARTMENT and the LOCALITY shall not be obligated to provide additional funds beyond those appropriated pursuant to an annual or other lawful appropriation. 6. Nothing in this agreement shall be construed as a waiver of the LOCALITY's or the Commonwealth of Virginia's sovereign immunity. 7. The Parties mutually agree and acknowledge, in entering this Agreement, that the individuals acting on behalf of the Parties are acting within the scope of their official authority and the Parties agree that neither Party will bring a suit or assert a claim against any official, officer, or employee of either party, in their individual or personal capacity for a breach or violation of the terms of this Agreement or to otherwise enforce the terms and conditions of this Agreement The foregoing notwithstanding, nothing in this subparagraph shall prevent the enforcement of the terms and conditions of this Agreement by or against either Party in a competent court of law. 8. The Parties mutually agree that no provision of this Agreement shall create in the public, or in any person or entity other than parties, rights as a third party beneficiary hereunder, or authorize any person or entity, not a party hereto, to maintain any action for, without limitation, personal injury, property damage, breach of contract, or return of money, or property, deposit(s), cancellation or forfeiture of bonds, financial instruments,pursuant to the terms of this of this Agreement or otherwise. Notwithstanding any other provision of this Agreement to the contrary, unless otherwise provided, the Parties agree that the LOCALITY or the DEPARTMENT shall not be bound by any agreements between the either party and other persons or entities concerning any matter which is the subject of OAG Approved 12/17/2010; Revised 10/1/2014 3 State Aid Project Administration Agreement Locality:City of Roanoke Project Number: U000-128-R78. UPC 118294 this Agreement, unless and until the LOCALITY or the DEPARTMENT has, in writing, receive a true copy of such agreement(s) and has affirmatively agreed, in writing, to be bound by such Agreement. 9. This agreement may be terminated by either party upon 30 days advance written notice. Eligible Project expenses incurred through the date of termination shall be reimbursed in accordance with paragraphs Lf, l.g, and 2.b, subject to the limitations established in this Agreement and Appendix A. Upon termination and unless otherwise agreed to, the DEPARTMENT shall retain ownership of plans, specifications, and right of way for which state funds have been provided, unless all state funds provided for the Project have been reimbursed to the DEPARTMENT by the LOCALITY, in which case the LOCALITY will have ownership of the plans, specifications, and right of way. THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has been prepared jointly by the parties and shall be construed simply and in accordance with its fair meaning and not strictly for or against any party. THE LOCALITY and the DEPARTMENT further agree that should Federal-aid Highway funds be added to the project, this agreement is no longer applicable and shall be terminated. The LOCALITY and the DEPARTMENT mutually agree that they shall then enter into a Standard Project Administration Agreement for Federal-aid Projects. THIS AGREEMENT, when properly executed, shall be binding upon both parties, their successors, and assigns. THIS AGREEMENT may be modified in writing by mutual agreement of both parties. OAG Approved 12/17/2010; Revised 10/1/2014 4 State Aid Project Administration Agreement Locality:City of Roanoke Project Number. U000-128-R78, UPC 118294 IN WITNESS WHEREOF, each party hereto has caused this Agreement to be executed by their duly authorized signatures below, acknowledging and agreeing that any digital signature affixed hereto shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature. CITY OF ROANOKE, VIRGINIA: LOCALITY Digital Signature NOTE: The official signing for the LOCALITY must attach a certified copy of his or her authority to execute this agreement. COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION: Chief of Policy Commonwealth of Virginia Department of Transportation Digital Signature Attachment Appendix A (UPC 118294) OAG Approved 12/17/2010; Revised 10/1/2014 5 Appendix A Project Number: 0000-128-R78 Date: 6/21/2022 UPC: 118294 CFDA# N/A Locali : City of Roanoke Project Location ZIP+4: 24015-5314 Locality UEI# NBFNAEXRHD76 Locality Address(incl Z'P+4 215 Chu:bridge. SW Roanoke firoj Wasena Bridge(Main Street-SR 221)Bridge Replacement. Project includes replacement of entirw bridge will incorporate work improved pedestrian facilities,im roved reenwa access, intersection improvements(South End), tive intersection design(North Description: p g y End)-traffic circle. From: Wasena Avenue To: 8th Street Locality Project Manager Contact info: Luke Pugh 540-853-5208 luke.ouoh&roanokeva aoy To: Project Coordinator Contact Info: Jessie Nester 540-613-4115 Jessie.Nester vdot.vir inia. ov Pro ftiniates Preliminary Engineering Right of Way and Utilities ConstructionFTotalmated Cost Estimated Locality Project Expenses $0 $0 $24,900,00000,000 Estimated VDOT Project Expenses $25,000 $0 $75,0000,000 Estimated Total Project Costs $25,000 $0 $24,9'000000,000 Pto Dost and Reitnbuttf. Estimated Phase Estimated Project Costs Funds type Local%Participation for Maximum Reimbursement Reimbursement to (choose from drop down box) Funds Type Local Share Amount (Estimated Cost-Local Locality Share) (Max.Reimbursement- PrelF—iminary Engineering $25,000 Est.VDOT Expenses) Revenue Sharing 50% $12,500 $12,500 Total PE $25.000 $0 $0$12,500 $12,500 Right of Way&Utilities Total RW:l N Construction $6,906,014 Revenue Sharing 50% $3,453,007 $3,453,007 $18,068,986 Local Funds 100% $18,068,986 $0 $0 $0 Total CN $24,975,000 $21,521,993 $3,453,007 Total Estimated Cost $25,000,000 $3,378,007$21,534,493 $3,465,507 $3,365,507 Total Maximum Reimbursement by VDOT to Locality(Less Local Share) $3,465,507 Estimated Total Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenses) $3,365,507 Pr edt Fimanoing Revenue Sharing Revenue Sharing Aggregate State Match Local Match IL Local Funds Allocations $3,465,507 $3,465,507 $18,068,9-86 ---1E==== $25,000,000 Program and Project Specific Funding RegUkemerttt; •This Project shall be administered in accordance with VDOT's Locally Administered Projects Manual and Revenue Sharing Program Guidelines. •The LOCALITY will continue to operate and maintain the facility as constructed.Should the design features of the Project be altered by the LOCALITY subsequent to Project completion without approval of the DEPARTMENT,the LOCALITY inherently agrees,by execution of this agreement,to make restitution,either physically or monetarily,as required by the DEPARTMENT. •This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $3,465,507 •Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program. •All local funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation. This attachment is certified and made an official attachment to this document by the parties to this agreement. Authorized Locality Official Date Authorized VDOT Official Date Typed or printed name of person signing Typed or printed name of person signing Revised: February 1,2019 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of September 2022. No. 42434-090622. A RESOLUTION supporting an application and authorizing the City Manager or his designee to submit an application to the Office of the Secretary of Transportation, U.S. Department of Transportation for FFY22 Safe Streets to Roads for All (SS4A) Funds; authorizing the creation and implementation of a new citywide Vision Zero Action Plan that would improve roadway safety, eliminate roadway fatalities, and serious injuries by 2040; supporting the efforts of other surrounding jurisdictions in their applications for SS4A funding; and authorizing the City Manager or his designee to take such further actions and execute such further documents as may be necessary in connection with this application and grant funding. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council hereby supports an application to the Office of the Secretary of Transportation, U.S. Department of Transportation for FFY22 Safe Streets to Roads for All (SS4A) Funds, all as more particularly described in the City Council Agenda Report dated September 6, 2022. 2. The City Manager or his designee is hereby authorized to submit an application to the Office of the Secretary of Transportation, U.S. Department of Transportation for FFY22 Safe Streets to Roads for All (SS4A) Funds, with such application being approved as to form by the City Attorney. 3. City Council hereby supports the creation and implementation of a new citywide Vision Zero Action Plan that would improve roadway safety, eliminate roadway fatalities, and serious injuries by 2040. 4. City Council supports the efforts of other surrounding jurisdictions in their applications for SS4A funding. 5. The City Manager or his designee is further authorized to take any such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to submit the above application and to furnish such additional information as may be required for such application. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 6, 2022 Subject: Resolution of Support for Safe Streets for All Grant Application Background: Safe Streets and Roads for All (SS4A) grants are a new funding opportunity beginning in the current federal fiscal year (FFY2022) from the Office of the Secretary of Transportation, U.S. Department of Transportation (USDOT). SS4A grants will be awarded on a competitive basis to support planning, infrastructure, behavioral, and operational initiatives to prevent death and serious injury on roads and streets involving all roadway users, including pedestrians; bicyclists; public transportation and micromobility users; motorists; and commercial vehicle operators. The two SS4A grant types offered are: Action Plan Grants and Implementation Grants. Action Plan Grants provide funds to develop or complete a holistic, well-defined strategy to prevent roadway fatalities and serious injuries in a locality, Tribe, or region. The primary deliverable for an Action Plan Grant is a publicly available Action Plan. Implementation Grants provide funds for implementing projects and strategies identified in an Action Plan that address roadway safety problems. Applicants for Implementation Grants must have an existing Action Plan to apply. Considerations: In December 2020 City Council Adopted "City Plan 2040". In that plan, Council recognized the need for an equitable transportation system where all users have access to safe, reliable, and affordable modes of transportation including public transit, walking, biking, and micro-mobility options such as e-scooters. That plan also adopted the reduction of crashes an action item under both Healthy Community and Transportation System priorities. Specific to the Healthy Community priority, Policy 3 "Great Streets Supporting Great Places" states that "improvements should be made to limit crashes involving all users and all mobility types", including "improved signalization/signs or traffic calming, and will generally focus on reducing speeds and conflicts rather than adding lanes which can be more dangerous to pedestrian, bicyclist, and transit riders." Specific to the Transportaton Systems priority, Policy 4: "Improve safety of transportation system" an Action Item to "Create and implement the Vision Zero Action Plan to reduce injury and death". Given the verbiage in the Council adopted "City Plan 2040", the final step for the City to be eligible to apply for an SS4A Action Plan Grant is for Council to adopt a resolution committing to Vision Zero, the goal of eliminating traffic fatalities and severe injuries among all road users, while ensuring safe, healthy, equitable mobility for all. According to USDOT, the City of Roanoke has had an average of 9.1 fatalities per year per 100,000 Citizens. By submitting a SS4A Grant Application Action Plan grant this year and Implementation Grants during each of the next four years, the Transporation Division is seeking the funds necessary to create and implement a new citywide Vision Zero Action Plan that would improve roadway safety, eliminate roadway fatalities, and serious injuries by 2040 and reduce by 33% by 2030, for all roadway users, including pedestrians; bicyclists; public transportation users; motorists; personal conveyance and micromobility users; and commercial vehicle operators In preparation for the SS4A application, Transporation Division staff has begun collaborative engagement with external stakeholders who will likely be involved with creation and/or implementation of the Vision Zero Action Plan. Stakeholders involved to date include: Virginia Tech Transportation Insitute's Center for Sustainable Mobility; Virginia Tech Department of Civil and Environmental Engineering; Virginia Tech Research Center's School of Public and International Affairs; Roanoke Valley-Allegheny Regional Commission's Ride Solutions; Roanoke Regional Bicycle & Pedestrian Committee; Ped alSafeRoanoke; Virginia Department for the Blind and Vision Impaired; and Blue Ridge Independent Living Center. Staff from Roanoke County, the Town of Vinton, and Botetourt County are similarly planning to submit a SS4A grant application. While mutually supportive, the City and County are pursuing separate SS4A applications due to the differences in historical development patterns resulting in different roadway designs and roadway safety challenges. Recommended Action: Adopt a resolution in support of the City's SS4A application to pursue a Vision Zero Action Plan. Adopt a Vision Zero resolution committing the City to improving roadway safety, eliminating roadway fatalities, and serious injuries by 2040 and reducing them by 33% by 2030, through the development and implementation of a Vision Zero Action Plan focused on all users, including pedestrians; bicyclists; public transportation users; motorists; personal conveyance and micromobility users; and commercial vehicle operators. Adopt a resolution in support of the the SS4A application from Roanoke County, Botetourt County, and the Town of Vinton, recognizing the mutually supportive nature of these two applications. Authorize the City Manager or his designee to take such further actions and execute such documents, approved as to form by the City Attorney, and to furnish additional information and/or documents as may be required for the City's SS4A application. 2 ----- -- -- -------------- Robe S. Cowell,)r. City Manager Distribution: Council Appointed Officers Clarence Grier, Deputy City Manager Wayne Leftwhich, Assistant to the City Manager Amelia Merchant, Deputy Director of Finance Ian Shaw, Acting Director of Public Works Dwayne D'Ardenne, Transportation Division Manager Leigh Anne Weitzenfeld, Sustainability & Outreach Coordinator 3 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of September 2022. No. 42435-090622. AN ORDINANCE to appropriate funding from the Virginia Department of Transportation Funds to Street Maintenance, amending and reordaining certain sections of the 2022-2023 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Fees for Professional Services 01-530-4120-2010 $ 1,077,707 Revenues Street Maintenance 01-110-1234-0650 $ 1,077,707 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. `~ CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 6, 2022 Subject: FY23 VDOT Street Maintenance Payment Incremental Revenue Background: Section 33.2-319 of the Code of Virginia establishes the eligibility criteria of localities for receiving funds from the Virginia Department of Transportation (VDOT) for street maintenance. It specifies two functional classifications of roadways (Principal/Minor Arterials and Collector/Locals) and establishes a base payment rate per lane mile for each classification of roadway. These rates are adjusted annually by VDOT based upon a statewide maintenance index of unit costs for labor, equipment, and materials used by VDOT on roads and bridges. In March 2022, the City submitted to VDOT a list of street segments to add and remove from the City street network system. Upon approval of this list, VDOT adjusted the number of lane miles eligible for the annual reimbursement received by the City for street maintenance activities. Eligible expenditures include costs for maintenance of streets, landscapes, sidewalks, curb and gutter, traffic signals, bridges, signs and pavement markings, and snow removal. In June 2022, the Commonwealth Transportation Board (CTB) approved a maintenance payment rate increase to localities per lane mile of street contained in their respective street systems. In addition, the CTB also apportioned the FY23 payment to localities associated with revenues from Overweight Permit Fees. Considerations: The March 2022 City submission of street segment additions and deletions to VDOT resulted in a net increase of 2.57 lane miles in the City's street network system. These additional lane miles combined with the CTB's approved FY23 rate increase along with the apportioned FY23 payment associated with of Overweight Permit Fees results in total FY23 VDOT Maintenance Payments to the City of $17,145,707. That total represents an increase of approximately $1 ,169,390 or 7.32% over revenue received in FY22. As part of FY23 City budget, the Office of Management and Budget included a revenue budget estimate for VDOT Maintenance Payments of $16,068,000. As such, the incremental FY23 revenue that will be received beyond the original budget estimate is $1 ,077,707. Recommended Action: City Council approve a budget ordinance to appropriate an additional amount of $1 ,077,707 from the increase of FY23 VDOT Street Maintenance Payments to the revenue account 01 -1 10-1234-0650 and appropriate funding in the same amount to the FY23 Street Paving expenditure account 01 -530-4120-2010. Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Clarence Grier, Deputy City Manager Amelia Merchant, Deputy Director of Finance Ian Shaw, Acting Director of Public Works Dwayne D'Ardenne, Transportation Manager Chris Price, Contracts Coordinator - Transportation 2 s �4ha DEPARTMENT OF TRANSPORTATION 1:401 EAST BROAD STREET RICHMOND.VIRGINIA 23219-2000 Stephen C. Brich, P.E. Comns,loner July 1, 2022 To: Cities and Towns in the Urban System Subject: Street Payments to Cities and Certain Towns under Section 33.2-319 of the Code of Virginia In accordance with Section 33.2-319 of the Code of Virginia, the payment rates per lane mile for street payments have been updated for fiscal year 2023 as follows: Principal/Minor Arterial Roads $24,012.06 per lane mile Collector/Local Streets $14,098.26 per lane mile These rates will be applied to eligible lane mileage for each classification as of July 1, 2022. The attached inventory and mileage summary reflects any approved adjustments in lane mileage that your municipality submitted to the Department during the past year. While we have made every effort to ensure the accuracy of the inventory, we recommend that you check for omissions and errors, etc., and advise this office of any changes needed. Payments have been approved by the Commonwealth Transportation Board and will be made at the end of each quarter of the fiscal year by Electronic Data Interface (EDI). Equipment rental rates can be found via the Blue Book, or rates through FEMA for declared emergencies only. The Rental Rate Blue Book can be found on the Equipment Watch webpage at http://www.equipmentwatch.com/marketing/product/33 I/rental-rate-blue-book-equipi-nent- costs. For emergencies, the FEMA Equipment Rates can be found at (http://www fema g_ov/government/ rg ant/pa/eg rates.shtm). The cost of the Rental Rate Blue Book purchase can be paid for utilizing maintenance funds. Cities and Towns in the Urban System June 23, 2021 Page 2 If you have questions or need additional information, please do not hesitate to contact me at (804) 225-4466. Thank you for your continued partnership. Sincerely, John Leonard Urban Programs Manager Local Assistance Division Enclosure Cc: District Administrators Residency Administrators WE KEEP VIRGINIA MOVING VDOT Maintenance Payment Calculation FY2023 -FVTS-- FY22 Lane Centerline FY22 Lane Mileage Mileage Mileage 64.43 FY23+0.3CL&+1.2LM 17.12 63.23 148.04 51.18 148.04 93.33 41.86 93.33 E76O.32 FY23+3.25CL&+6.5LM 376.81 753.82 12 486.97 1058.42 FY23 Payment/ FY22 Payment Lane Mile FY23 SubTotal /Lane Mile FY22 SubTotal 212.47 $24,012.06 $ 5,101,842.39 $ 211.27 $ 22,254.22 $ 4,701,649.06 853.65 $ 14,098.26 $ 12,034,979.65 $ 847.15 $ 13,224.70 $ 11,203,304.61 1066.12 $ 17,136,822.04 FY23 1063.55 $ 15,904,953.66 FY22 $ 8,884.83 FY23 overweight permit fee $ 14,319.75 FY22 overweight permit fee $ 17,145,706.87 FY23 Grand Total VDOT Revenue $ 15,919,273.41 FY22 Grand Total VDOT Revenue $ 1,226,433.45 Increase from FY22 to FY23 $ 202,413.79 Increase from FY21 to FY22 7.15% 1.27% 3lue Book,or rates through FEMA for declared emergencies only. The Rental Rate Blue Book can be found on the uipmentwatch.com/marketing/product/331/rental-rate-blue-book-equipment-costs. For emergencies,the FEMA v.fema.gov/government/grant/pa/eqrates.shtm).The cost of the Rental Rate Blue Book purchase can be paid for IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 6th day of September 2022. No. 42436-090622. A RESOLUTION approving a Memorandum of Understanding(MOU)between the The Xerces Society, Inc., and the City of Roanoke for the City to be designated as a BEE CITY USA affiliate; authorizing the City Manager or his designee to execute such MOU; and authorizing the City Manager or his designee to take such further action as may be necessary to implement and comply with such MOU. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council hereby recognizes the value of pollinator species and supports and encourages healthy pollinator habitat creation and enhancement in the City of Roanoke, Virginia and supports all efforts taken by the City of Roanoke,Virginia to be designated as an affiliate of BEE CITY USA. 2. City Council hereby approves the terms of the MOU dated September 6,2022,attached to the City Manager's letter to Council dated September 6,2022,and hereby authorizes the City Manager or his designee to execute such MOU on behalf of the City,such MOU to be approved as to form by the City Attorney. 3. The City Manager or his designee is authorized to take such further action as may be necessary to implement and comply with the MOU. ATTEST: J-- City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 6, 2022 Subject: City of Roanoke - Bee City USA Background: The United States is home to over 3,600 native (wild) bee species. Pollinators are keystone (defining) species in nearly every terrestrial ecosystem on earth, assisting in plant reproduction of over 85% of all flowering plants and supporting other wildlife species. Native pollinators are particularly important because they evolved alongside native plants and in many cases are the most effective pollinators — and in a few cases, the only pollinators. Research has shown significant declines in native pollinator population sizes and ranges globally. In fact, up to 40% of pollinator species on earth may be at risk of extinction in the coming years because of habitat loss, pesticide use, and climate change. Pollinators are responsible for approximately one third of the food and drink we consume; providing pollinator services for 67% of all agricultural crops. The value of crop pollination has been estimated between $18 and $27 billion annually in the U.S. Bee Cities help protect our native bees and other pollinators by providing them with healthy habitat that is rich in a variety of native plants, provides nest sites, and protection from pesticides. Considerations: Bee City USA, a program of the Xerces Society, provides a framework for communities to come together to conserve native pollinators. In the United States, there are over 160 Bee City affiliates in 45 states. To be considered a Bee City USA affiliate, there are certain steps which must be followed and/or implemented, including establishing a local Bee City USA Committee which is a mix of staff and community members; creating and enhancing pollinator habitat on private and public lands; reducing pesticide use; incorporating pollinator-conscious practices into programs and policies; hosting pollinator awareness events; and placing Bee City signs at designated locations, similar to the Tree City signage. Each February, Parks and Recreation will have the ability to apply for renewal of City of Roanoke's BEE CITY USA designation following the format provided by BEE CITY USA, provide a report of the previous year's BEE CITY USA activities, and pay the renewal fee based on City of Roanoke's population. The City of Roanoke is a leader in recognizing the true diversity of bees and other pollinators that sustain our communities. Pollinator habitat can be tracked for reporting purposes in the Office of Sustainability. Recommended Action: Adopt a resolution authorizing the City Manager to execute an MOU for the City of Roanoke to become a BEE CITY USA affiliate; and authorizing the City Manager to take such further action as may be necessary to implement and comply with such MOU for the City of Roanoke to become a Bee City USA affiliate. ROBE WELL City Manager Distribution: Council Appointed Officers Clarence G. Grier, Deputy City Manager Jeffrey Powell, Director of General Services Michael Clark, CPRE, Director of Parks and Recreation Leigh Anne Weitzenfeld, MNR, Sustainability Coordinator 2 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF ROANOKE AND THE XERCES SOCIETY, INC. THIS MEMORANDUM OF UNDERSTANDING ("Memorandum") is made and entered into the 6th day of September 2022, by and between THE CITY OF ROANOKE, ("City"), and THE XERCES SOCIETY, INC. ("Xerces"). WHEREAS, the mission of Xerces, through its program initiative BEE CITY USA®, is to galvanize communities to sustain pollinators, responsible for the reproduction of almost 90% of the world's flowering plant species, by providing them with healthy habitat, rich in a variety of native plants and free to nearly free of pesticides; and WHEREAS, thanks to the more than 3,600 species of native bees in the United States, along with introduced honey bees, we have very diverse dietary choices rich in fruits, nuts, and vegetables; and WHEREAS, bees and other pollinators have experienced population declines due to a combination of habitat loss, poor nutrition, pesticides (including insecticides, fungicides, and herbicides), parasites, diseases, and climate change; and WHEREAS, pollinator-friendly communities can benefit local and regional economies through healthier ecosystems, increased vegetable and fruit crop yields, and increased demand for pollinator-friendly plant materials from local growers; and WHEREAS, ideal pollinator-friendly habitat (A) is comprised of mostly native wildflowers, grasses,vines, shrubs, and trees blooming in succession throughout the growing season to provide diverse and abundant nectar and pollen, since many wild pollinators prefer or depend on the native plants with which they co-adapted; (B) is free to nearly free of pesticides, as many pesticides can harm pollinators and/or their habitat; (C) comprises undisturbed spaces (leaf and brush piles, unmown fields or field margins, fallen trees and other dead wood) for nesting and overwintering; and (D) provides connectivity between habitat areas to support pollinator movement and resilience; and WHEREAS, Integrated Pest Management (IPM) is a long-term approach to maintaining healthy landscapes and facilities that minimizes risks to people and the environment by:identifying and removing the causes of pest problems rather than only attacking the symptoms (the pests); employing pests' natural enemies along with cultural, mechanical, and physical controls when prevention is not enough; and using pesticides only when no other method is feasible or effective; and WHEREAS, supporting pollinators fosters broad-based community engagement in environmental awareness and sustainability; and For and in consideration of the mutual promises and obligations set forth in this Memorandum, the sufficiency of which is hereby acknowledged, the parties agree as follows: ARTICLE I OBLIGATIONS OF THE PARTIES The parties to this Memorandum agree that the following represents their respective obligations: A. City's obligations: 1. Governance: Designate Parks and Recreation as the BEE CITY USA sponsor for the City and the Sustainability & Outreach Coordinator of the Office of Sustainability as the BEE CITY USA liaison. 2. Celebration: Host at least one educational event or pollinator habitat planting or restoration each year the City continues to be a designated BEE CITY USA Affiliate to showcase Roanoke's commitment to raising awareness of pollinator conservation and expanding pollinator health and habitat. 3. Publicity & Information: Install and maintain at least one authorized BEE CITY USA street sign in a prominent location, and create and maintain a webpage on the City of Roanoke website which includes, at minimum, a statement that the City Council of Roanoke, VA has recognized the importance of pollinator conservation and links to the national BEE CITY USA website;contact information for the City's BEE CITY USA Liaison and Committee; reports of the pollinator-friendly activities the community has accomplished; and the City's recommended native plant species list and integrated pest management plan (explained below in paragraph#5). 4. Habitat: Develop and implement a program to create or expand pollinator-friendly habitat on public and private land, which includes,but is not limited to, Identifying and inventorying City of Roanoke's real property that can be enhanced with pollinator-friendly plantings; creating a recommended locally native plant list to include wildflowers, grasses, vines, shrubs, and trees and a list of local suppliers for those species; and, tracking (by square footage and/or acreage) annual area of pollinator habitat created or enhanced. 5. Pollinator-Friendly Pest Management: Create and adopt an integrated pest management (IPM) plan designed to prevent pest problems, reduce pesticide use, and expand the use of non-chemical pest management methods. 6. Policy & Plans: Establish, through the City of Roanoke, a policy in the Bee City USA Plan of the City of Roanoke's Comprehensive Plan to acknowledge and commit to the BEE CITY USA designation and review the City of Roanoke Bee City USA Plan and other relevant documents to consider improvements to pest management policies and practices as they relate to pollinator conservation, identify appropriate locations for pollinator-friendly plantings, and consider other appropriate measures. 7. Renewal: After completing the first calendar year as a BEE CITY USA affiliate, each February, the City has the option to apply for renewal of City of Roanoke's BEE CITY USA designation following the format provided by BEE CITY USA, including a report of the previous year's BEE CITY USA activities, and paying the renewal fee based on Roanoke's population. If the City chooses to renew its BEE CITY USA designation and pay the renewal fee each year following the effective date of this Memorandum, then the obligations of the parties in this Article I shall continue to apply. B. Xerces' obligations: 1. Designation: Upon City's successful initial and renewal application(s) and payment of the required fees, as well as the confirmation of its good faith efforts to meet the other obligations set out in this Memorandum as reflected in the annual report submitted, Xerces will designate City as a "Bee City USA Affiliate", will publicize such designation on its website and in its social media and will, upon request, provide information to connect City staff with staff of other Affiliates as potential resources for City in the completion of its obligations under this Memorandum. ARTICLE II NOTICE Notice. Any notice, request, or demand given or required to be given under this Memorandum shall, except as otherwise expressly provided herein, be in writing and shall be deemed duly given only if delivered personally or sent by certified mail, return receipt requested to the addresses stated below. To City: City of Roanoke Office of Sustainability 215 Church Ave. SW; Room 354 Roanoke, VA 24011 To Xerces: The Xerces Society, Inc. Bee City USA and Bee Campus USA Coordinator 628 NE Broadway, Suite 200 Portland, OR 97232-1234 Notice shall be deemed to have been given, if delivered personally, upon delivery, and if mailed, upon the third business day after the mailing thereof. ARTICLE III MISCELLANEOUS Assignment. The provisions of this Memorandum are for the exclusive benefit of the parties hereto and not for the benefit of any third person, nor shall this Memorandum be deemed to have conferred any rights, express or implied, upon any third person unless otherwise expressly provided for herein. Captions and Headings. The section captions and headings are for convenience and reference purposes only and shall not affect in any way the meaning or interpretation of this Memorandum. Severability. The invalidity, illegality or unenforceability of any provision of this Memorandum as determined by a court of competent jurisdiction shall in no way affect the validity, legality or enforceability of any other provision hereof. Waiver. No failure of any party to insist upon strict observance of any provision of this Memorandum, and no custom or practice of the parties at variance with the terms hereof, shall be deemed a waiver of any provision of this Memorandum in any instance. Governing Law. This Memorandum shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. Entire Agreement: This Memorandum represents the entire integrated agreement between the parties and supersedes all prior negotiations, representations or agreements, either written or oral. This Memorandum of Understanding shall not be amended or modified except by written instrument signed by the parties. IN WITNESS WHEREOF, the parties hereto have executed this Memorandum dated this day of 12022. CITY OF ROANOKE, VIRGINIA BY: Robert S. Cowell, Jr., City Manager THE XERCES SOCIETY, INC. BY: Matthew Shepherd, Outreach &Education Director Approved as to Form: Assistant City Attorney Approved as to Execution: Assistant City Attorney 1 / Dear Members of City Council: Roanoke City, its local businesses, and its residents will reap enormous benefits from the proposed Xerces Society designation as a Bee City. We offer our support and encourage City Council to Adopt the Resolution to support the work of Mill Mountain Garden Club and Roanoke Valley Garden Club to obtain this designation in conjunction with the City of Roanoke's Parks and Rec departments. Along with joining the Xerces Society Bring Back the Pollinators campaign, we hope each individual resident will sign the Pollinator protection pledge to grow pollinator friendly flowers, provide nest sites, avoid pesticides, and spread the word about the benefits these small insects and birds bring to our community gardens, city parks, yards, and farmlands. Sincerely, Townside Gardens ll yam, b PPOTEC} TORS Dear Members of City Council: Roanoke City, its local businesses, and its residents will reap enormous benefits from the proposed Xerces Society designation as a Bee City. We offer our support and encourage City Council to Adopt the Resolution to support the work of Mill Mountain Garden Club and Roanoke Valley Garden Club to obtain this designation in conjunction with the City of Roanoke's Parks and Rec departments. Along with joining the Xerces Society Bring Back the Pollinators campaign, we hope each individual resident will sign the Pollinator protection pledge to grow pollinator friendly flowers, provide nest sites, avoid pesticides, and spread the word about the benefits these small insects and birds bring to our community gardens, city parks, yards, and farmlands. Sincerely, a-� �i u,�, ��CLo vx�,w o► IN The Roanoke Valley Bird Club � r A MINN LAS POLLINATOR PROTECTORS Dear Members of City Council: Roanoke City, its local businesses, and its residents will reap enormous benefits from the proposed Xerces Society designation as a Bee City. We offer our support and encourage City Council to Adopt the Resolution to support the work of Mill Mountain Garden Club and Roanoke Valley Garden Club to obtain this designation in conjunction with the City of Roanoke's Parks and Rec departments. Along with joining the Xerces Society Bring Back the Pollinators campaign, we hope each individual resident will sign the Pollinator protection pledge to grow pollinator friendly flowers, provide nest sites, avoid pesticides, and spread the word about the benefits these small insects and birds bring to our community gardens, city parks, yards, and farmlands. Sincerely, One Earth Landscapes QUARRIES CORPORATION June 7, 2022 Roanoke City Council 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1594 Dear Members of Roanoke City Council: I am writing this letter to ask and encourage Roanoke City Council to Adopt the Resolution to support the work of the Mill Mountain Garden Club and the Roanoke Valley Garden Club to obtain the proposed Xerces Society Designation as a Bee City in conjunction with the City of Roanoke's Parks and Recreations Departments. On behalf of Rockydale Quarries and all of our stakeholders, we strongly believe that Roanoke City, its local businesses, and its residents will benefit enormously from this designation as a "Bee City" and therefore offer our full recommendation and support. Thank you for your consideration. Sincerely, Ken Randolph CEO & President Rockydale Quarries Corporation i f t i i i P t Yy POLLINATOR Dear Members of City Council: Roanoke City, its local businesses, and its residents will reap enormous benefits from the proposed Xerces Society designation as a Bee City. We offer our support and encourage City Council to Adopt the Resolution to support the work of Mill Mountain Garden Club and Roanoke Valley Garden Club to obtain this designation in conjunction with the City of Roanoke's Parks and Rec departments. Along with joining the Xerces Society Bring Back the Pollinators campaign, xve hope each individual resident will sign the Pollinator protection pledge to grow pollinator friendly flowers, provide nest sites, avoid pesticides, and spread the word about the benefits these small insects and birds bring to our community gardens, city parks, yards, and farmlands. Sincerely, The Brave Rooster's I loodl livel loney CAIULION X POLLINATOR June 14, 2022 Dear Members of City Council: Roanoke City, its local businesses, and its residents will benefit from the proposed Xerces Society designation as a Bee City. We encourage City Council to Adopt the Resolution to support the work of Mill Mountain Garden Club and Roanoke Valley Garden Club to obtain this designation in conjunction with the City of Roanoke's Parks and Rec departments. Along with joining the Xerces Society Bring Back the Pollinators campaign, we encourage support of the Pollinator protection pledge to grow pollinator friendly flowers, provide nest sites, avoid pesticides, and spread the word about the health benefits these small insects and birds bring to our community gardens, city parks,yards, and farmlands. Sincerely, Shirley B. Holland VP, Planning& Community Development SBH:kwh Planning and Community Development 213 McClanahan Street, Ste.400 Roanoke, Virginia 24014 540-266-6573 As- POLLINATOR PROTECTORS Dear Members of City Council: Roanoke City, its local businesses, and its residents will reap enormous benefits from the proposed Xerces Society designation as a Bee City. We offer our support and encourage City Council to Adopt the Resolution to support the work of Mill Mountain Garden Club and Roanoke Valley Garden Club to obtain this designation in conjunction with the City of Roanoke's Parks and Rec departments. Along with joining the Xerces Society Bring Back the Pollinators campaign, we hope each individual resident will sign the Pollinator protection pledge to grow pollinator friendly flowers, provide nest sites, avoid pesticides, and spread the word about the benefits these small insects and birds bring to our community gardens, city parks, yards, and farmlands. Sincerely 7 Mike's Ckryar et P,2c IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of September 2022. No. 42437-090622. A RESOLUTION authorizing the City Manager's issuance and execution of additional Amendments to the City's Contract with Enteros Design, P.C., for additional professional services for the Belmont Branch Library Project; and authorizing the City Manager or his designee to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendments to the above mentioned Contract, as well as the Contract itself. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or his designee is hereby authorized, for and on behalf of the City, to issue and execute additional Amendments as may be necessary to the City's Contract with Enteros Design, P.C., for additional professional services for the Belmont Branch Library Project, all as more fully set forth in the City Council Agenda Report dated September 6, 2022- 2. The form of such Amendments shall be approved by the City Attorney. 3. Such Amendments will provide authorization for additions to the work, with an increase in the amount of the Contract and provide that the total amount of all such Amendments will not exceed an additional $257,330, all as set forth in the above Agenda Report. 4. The City Manager or his designee is further authorized to take such actions and execute such documents as may be necessary to provide for the implementation, administration, 1 and enforcement of such Amendments to the above mentioned Contract, as well as the Contract. All such documents shall be approved as to form by the City Attorney. ATTEST: �?Ze� City Clerk. 2 `~ y CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 6, 2022 Subject: Belmont Branch Library Improvements Background: In August 2021 , the City of Roanoke awarded Enteros Design, P.C. (Enteros) an Architectural and Engineering Services contract for the Belmont Branch Improvements. The improvements consist of public computers, study rooms, additional seating, children's program space, teen area, updated interior finishes and furnishings. The total lump sum fee for the Enteros contract was $174,085. Considerations: The adopted capital improvement budget for Fiscal Year 2022 to 2023 includes an additional $2,000,000 in General Obligation Bonds for the Belmont Library Improvements. As such, the expansion of 5,000 square feet of collaborative space has been added to the list of improvements. Enteros has submitted a revised proposal for additional services of $207,330 for a total contract value of $381 415. Recommended Action: Authorize the City Manager to execute additional amendments as mentioned above, approved as to form by the City Attorney, to the City's contract with Enteros in an amount $207,330 for additional architectural and engineering services. In addition to the above net total of $207,330, other expenses connected with the project may involve encountering unexpected conditions that necessitate variations in the contract. Therefore, future amendments may be needed as the project moves to completion. However, the total of such other amendments is not expected to exceed an additional $50,000 over and above the previously mentioned $207,330. Authorize the City Manager to take such actions and to execute such documents, as may be necessary to provide for the implementation, administration, and enforcement of all such amendments to the above- mentioned cont .th Enteros, as well as the contract itself. --------------------------- Robert S. Cowell, fir. City Manager Distribution: Council Appointed Officers Clarence Grier, Deputy City Manager Brent Robinson, Assistant City Manager Amelia C. Merchant, Deputy Director of Finance Ian Shaw, P.E., Acting Director of Public Works Luke Pugh, P.E., City Engineer Sheila Umberger, Director of Libraries 2 IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 6th day of September 2022. No. 42438-090622. AN ORDINANCE authorizing the City Manager or his designee, on behalf of the City of Roanoke, to issue and execute a Deed of Confirmation with Tazewell Development, LLC, to confirm certain matters regarding property known as Gramercy Row, 206 Williamson Road, S.E., identified as Official Tax Map No. 4013803; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or his designee is hereby authorized, for and on behalf of the City to issue and execute a Deed of Confirmation with Tazewell Development, LLC, to confirm certain matters regarding property known as Gramercy Row, 206 Williamson Road, S.E., identified as Official Tax Map No. 4013803, all as more fully set forth in the City Attorney Letter dated September 6, 2022. 2. To the extent such Deed of Confirmation amends Ordinance No. 40218-050415, adopted May 4, 2015, as it relates to the encroachment, such Ordinance is hereby AMENDED. 3. The form of such Deed of Confirmation shall be approved by the City Attorney. 4. Pursuant to §12 of the Roanoke City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: ()46jC City Clerk. CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING David L. Collins 215 CHURCH AVENUE, SW Laura M. Carini ROANOKE, VIRGINIA 24011-1595 Douglas P. Barber, Jr. Kelsey M. Durkin Timothy R. Spencer TELEPHONE 540-853.2431 Jennifer L. Crook City Attorney FAX 540-853-1221 Assistant City Attorneys EMAIL: cityatgOroanokeva.gov September 6, 2022 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Authorize Deed of Confirmation for Gramercy Row, 206 Williamson Road, S.E., Official Tax Map No. 4013803 Dear Mayor Lea and Members of Council: By Ordinance No. 40112-111714, adopted November 17, 2014, City Council authorized the sale of property located at 206 Williamson Road, S.E., Official Tax Map No. 4013803 ("Property") to Tazewell Development, LLC ("Developer"). The City conveyed the property to Developer by virtue of a Deed with Reservation of Easements and Covenants dated April 13,2015.The Property is subject to certain reservations and conditions in favor of the City as set forth in the Contract for Purchase and Sale of Real Property dated November 18, 2014 between the City and Developer(the"PSA"), a copy of which is attached to the Deed. By Ordinance No. 40218-050415, adopted May 4, 2015, City Council authorized certain encroachments on the public right of way for the placement of piles, concrete pile caps, and concrete grade beams for a portion of the foundation system of the building newly constructed on the Property ("Encroachment"). This Encroachment is for the portion of a building footer that is under a small part of the sidewalk. The Developer has asked the City to confirm certain matters regarding the Property under the Deed and the Encroachment in order to facilitate a sale of the Property. Specifically the Developer is requesting: (1) that notwithstanding the terms of the Encroachment, the City will not (i) require the removal or relocation of the encroachments and Foundation Support Structures (as defined therein) from the public right of way, or(ii) revoke the rights of the beneficiary under the Ordinance so long as the beneficiary is not in default under the terms thereof beyond at least thirty (30) days of written notice of such default by the City(or such long period of time as may be reasonably necessary to cure such default); and(2)that notwithstanding the terms of the Deed (i) Developer has complied with all of its requirements and obligations under the PSA, and that the City has no further rights or remedies under the PSA and the PSA is of no further force or effect, (ii) the construction and development of the Property was in accordance with the requirements in the Deed regarding the Stormwater Drainage System and do not interfere with the use thereof, and (iii) no relocation of the Parcel Stormwater Facilities will be required, except as provided in the Deed. City staff recommends that the City agree to not require the removal or relocation of the Encroachment due to its location, size, and the significant burden it would have on the Property, in particular it would require the removal of the entire apartment building. City staff has also confirmed that all requirements under the PSA have been satisfied, and that the construction and development of the Property was in accordance with the requirements in the Deed regarding the Stormwater Drainage System and the construction does not interfere with the use of the Stormwater System. For the aforementioned reasons,I recommend that City Council authorize the City Manager on behalf of the City to execute a Deed of Confirmation, substantially similar to the Deed attached to this letter, to confirm certain matters regarding the Property under the Deed and the Encroachment,upon certain terms and conditions. Sincerely, Ti pencer i ttorney TRS/lmc c: Robert S. Cowell, Jr., City Manager William Brent Robertson, Assistant City Manager for Community Development Laura M. Carini, Senior Assistant City Attorney Y IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of September 2022. No. 42439-090622. A RESOLUTION designating a Voting Delegate and Alternate Voting Delegate for the Annual Business Session and meetings of the Urban Section of the Virginia Municipal League. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. For the Annual Business Session of the Virginia Municipal League to be held during the League's 2022 Annual Conference scheduled for October 2 through October 4,2022,and for any meetings of the Urban Section held in conjunction with the Annual Conference of the League,The Honorable Vivian Sanchez-Jones is hereby designated Voting Delegate, and The Honorable Stephanie Moon Reynolds is hereby designated Alternate Voting Delegate. 2. The City Clerk is directed to complete any forms required by the Virginia Municipal League for designation of Voting Delegate,and Alternate Voting Delegate and to forward such forms to the League. ATTEST: C4� J. City Clerk. PI-It IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 6`h day of September 2022. No. 42440-090622. AN ORDINANCE amending Ordinance No. 42386-062122 adopted by City Council on June 21, 2022 to amend the minimum percentage of the net levy of personal property taxes to be received by August 31, 2022 from at least 91% to at least 86% of the net levy; establishing an effective date; and dispensing with the second reading of this Ordinance by title. WHEREAS, on June 21, 2022 Council adopted Ordinance No. 42386-062122 to issue a one-time payment equal to 17.5% of the personal property tax paid on each vehicle, provided that at least 91% of the net levy was received by August 31, 2022; WHEREAS, the City of Roanoke did not receive the 91% of the net levy as anticipated by August 31, 2022,but only 86.04%; and WHEREAS, despite only receiving just over 86% of the net levy by August 31, 2022, Council would like to honor its prior commitment to the taxpayers to return a one-time payment equal to 17.5% of the tax paid on each vehicle, provided such taxpayer has paid their FY 2021- 2022 personal property tax and any penalties or fees thereon by August 31, 2022. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Council hereby amends Ordinance No. 42386-062122 adopted by Council on June 21, 2022 to amend the minimum percentage of the net levy of personal property taxes to be received by August 31, 2022 from at least 91% to at least 86% of the net levy while still making a one-time payment equal to 17.5% of the tax paid on each vehicle, provided such taxpayer has paid their FY 2021-2022 personal property tax and any penalties or fees thereon by August 31, 2022. 2. This ordinance shall be effective upon adoption. 3. The second reading by title of this Ordinance is hereby dispensed with pursuant to the provisions of Section 12 of the City Charter. ATTEST: - tt ' City Clerk. 1/. a. DR. FLORENCE FARLEY Dr. Florence Saunders Farley, an icon, a legend, a giant among women — a trailblazer; and a Roanoke native passed away on Sunday, August 28 in Petersburg, Virginia. Dr. Farley was born in May 1928 in Roanoke, Virginia; She attended Harrison Elementary School; graduated as the salutatorian of her class from Lucy Addison High School in 1946; and attended Virginia State College (now Virginia State University), where she obtained her bachelor's degree in 1950. She was the first African American female training officer at Fort Lee, Virginia; Virginia's first licensed Black clinical psychologist and staff .psychologist She also became the first woman elected to the Petersburg City Council and a member of Virginia's first majority black city council. The first female Mayor of Petersburg and the first African American woman to become mayor of a Virginia city. She received acclaim as a textile artist, exhibiting her needlework at libraries and museums across the state. Lastly, The Library of Virginia. recognized her as an "African American Trailblazer in Virginia History," Dr. Farley having fought against racism and bias to open doors in science and politics for African American women in Virginia. Although she relocated to Petersburg, Dr. Farley always considered Roanoke to be home — her roots were in northwest where her grandparents owned their home and purchased residences for her parents and her uncle and his family — all living near each other. Council Member Moon Reynolds CITY OF ROANOKE OFFICE OF THE CITY CLERK _. - 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk September 7, 2022 William Brent Robertson Assistant City Manager/ Director of Finance Roanoke, Virginia Dear Mr. Robertson: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, September 6, 2022, you were appointed as an Ex-Officio member to replace Amelia Merchant, as Director of Finance on the Board of Trustees, City of Roanoke Pension Plan. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. 3. Please complete and return the Virginia Conflict of Interest and Ethics Advisory Council Financial Disclosure Statement. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended, I am enclosing copy of the Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Board of Trustees, City of Roanoke Pension Plan. Sincerely, �7 -. V?ze_d&V, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Andrea Trent, Retirement Systems Manager, Board of Trustees, City of Roanoke Pension Plan COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of September 2022, WILLIAM BRENT ROBERTSON, was appointed as an Ex-Officio member to replace Amelia Merchant, as Director of Finance on the Board of Trustees, City of Roanoke Pension Plan. Given under my hand and the Seal of the City of Roanoke this seventh day of September 2022. City Clerk i CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA F.MCCOY,CMC CECELIA T.WEBB,CMC City Clerk Deputy City Clerk September 7, 2022 William Brent Robertson Assistant City Manager/ Director of Finance Roanoke, Virginia Dear Mr. Robertson: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, September 6, 2022, you were appointed as an Ex-Officio member to replace Amelia Merchant, as Director of Finance on the City of Roanoke Finance Board. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the City of Roanoke Finance Board. Sincerely, J7 • � . Cecelia F. McCoy, CMC City ity Clerk PC: Andrea Trent, Retirement Systems Manager, City of Roanoke Finance Board COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To-wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of September 2022, WILLIAM BRENT ROBERTSON, was appointed as an Ex-Officio member to replace Amelia Merchant, as Director of Finance on the City of Roanoke Finance Board. Given under my hand and the Seal of the City of Roanoke this seventh day of September 2022. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK _ 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk September 7, 2022 William Brent Robertson Assistant City Manager/ Director of Finance Roanoke, Virginia Dear Mr. Robertson: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, September 6, 2022, you were appointed as an Ex-Officio member to replace Amelia Merchant, as Director of Finance on the Defined Contribution Board. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of or of the Roanoe City Roanoke to have the oath administered. It is located The Clerkthe of the C rthirdl�uit Court office wkl keep Courts Facility, 315 Church Avenue, S.W a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. 3. Please complete and return the Virginia Conflict of Interest and Ethics Advisory Council Financial Disclosure Statement. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Defined Contribution Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Andrea Trent, Retirement Systems Manager, Defined Contribution Board COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of September 2022, WILLIAM BRENT ROBERTSON, was appointed as an Ex-Officio member to replace Amelia Merchant, as Director of Finance on the Defined Contribution Board. Given under my hand and the Seal of the City of Roanoke this seventh day of September 2022. C 11 City Clerk i - r CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA F.MCCOY,CMC CECELIA T.WEBB,CMC City Clerk Deputy City Clerk September 7, 2022 William Brent Robertson Assistant City Manager/ Director of Finance Roanoke, Virginia Dear Mr. Robertson: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, September 6, 2022, you were appointed as an Ex-Officio member to replace Amelia Merchant, as Director of Finance on the Hotel Roanoke Conference Center Commission. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Hotel Roanoke Conference Center. Sincerely, may, -1!.Gt�c� �.7• �' /LLC Cecelia F. McCoy, CMC City ity Clerk PC: Brian Mann, Board Secretary, Hotel Roanoke Conference Center Commission i COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To-wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of September 2022, WILLIAM BRENT ROBERTSON, was appointed as an Ex-Officio member to replace Amelia Merchant, as Director of Finance on the Hotel Roanoke Conference Center Commission. Given under my hand and the Seal of the City of Roanoke this seventh day of September 2022. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK - 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk September 7, 2022 Laura Carini Senior Assistant City Attorney Roanoke, Virginia Dear Ms. Carini: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, September 6, 2022, you were appointed as a Citizen member of the City of Roanoke Finance Board for a term of office ending June 30, 2024. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the City of Roanoke Finance Board. Sincerely, C ' Cecelia F. McCoy, CMC City Clerk Enclosures PC: Andrea Trent, Retirement Systems Manager, City of Roanoke Finance Board COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of September 2022, LAURA CARINI, was appointed as a Citizen member of the City of Roanoke Finance Board for a term of office ending June 30, 2024. Given under my hand and the Seal of the City of Roanoke this seventh day of September 2022. J – VyUA0j— City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 a Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk January 24, 2023 Lee P. Graves, Jr. 1430 Lafayette Boulevard, N.W. Roanoke, Virginia 24017 Dear Mr. Graves: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, September 6, 2022, you were appointed as a member of the Towing Advisory Board. Upon review, you were erroneously appointed to replace Timothy Meadows who served as a Towing Operator representative. Your correct appointment to the Towing Advisory Board is for a Citizen-at-Large seat for a three-year term of office commencing November 1, 2022 and ending October 31, 2025. This letter is to correct the error from previous letter of appointment dated September 7, 2022. A new oath will be required given the correction made to your seat. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Towing Advisory Board. Sincerely, �-e.G Cecelia F. McCoy, CMC City Clerk Enclosures PC: Tina Platz, Board Secretary, Towing Advisory Board COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of September 2022, LEE P. GRAVES, JR., was appointed as a Citizen-at-Large member of the Towing Advisory Board for a three-year term of office commencing November 1, 2022 and ending October 31, 2025. Given under my hand and the Seal of the City of Roanoke this twenty-fourth day of January 2023. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerka.roanokeva.gov CECELIAT.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk September 7, 2022 Kaelyn Spickler 501 Walnut Avenue, Apt. 7 Roanoke, Virginia 24014 Dear Ms. Spickler: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, September 6, 2022, you were appointed as a member of the Roanoke Redevelopment and Housing Authority to replace Peg McGuire for a four-year term of office commencing September 1, 2022 and ending August 31, 2026. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. 3. Please complete and return the Virginia Conflict of Interest and Ethics Advisory Council Financial Disclosure Statement. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Redevelopment and Housing Authority. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: David Bustamante, Executive Director, Roanoke Redevelopment and Housing Authority, with application COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of September 2022, KAELYN SPICKLER, was appointed as a member of the Roanoke Redevelopment and Housing Authority to replace Peg McGuire for a four-year term of office commencing September 1, 2022 and ending August 31, 2026. Given under my hand and the Seal of the City of Roanoke this seventh day of September 2022. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk Phazhon Nash 2739 Kirkland Drive, N. W. Roanoke, Virginia 24017 Dear Mr. Nash: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, September 6, 2022, you were appointed as a member of the Equity and Empowerment Advisory Board to fill the unexpired term of office of Kathy Cohen ending December 31, 2023. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Equity and Empowerment Advisory Board. Sincerely, 2 ��!e Cecelia F. McCoy, CMC City Clerk Enclosures PC: Angie O'Brien, Assistant City Manager, Equity and Empowerment Advisory Board, with application COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify PHAZHON NASH, was appointed as a member of the Equity and Empowerment Advisory Board to fill the unexpired term of office of Kathy Cohen ending December 31, 2023. Given under my hand and the Seal of the City of Roanoke this seventh day of September 2022. vxe'dj City Clerk " CITY OF ROANOKE I OFFICE OF THE CITY CLERK 215 Church Avenue,S. W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk September 7, 2022 Shane Spradlin 1316 Purcell Avenue, N. E. Roanoke, Virginia 24012 Dear Mr. Spradlin: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, September 6, 2022, you were appointed as a member of the Towing Advisory Board to replace J. A. Robertson for a three-year term of office commencing November 1, 2022 and ending October 31, 2025. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Towing Advisory Board. Sincerely, - 4� Cecelia F. McCoy, CMC City ity Clerk PC: Douglas Barber, Assistant City Attorney, Towing Advisory Board, with application COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To-wit: ) i I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of September 2022, SHANE SPRADLIN, was appointed as a member of the Towing Advisory Board to replace J. A. Robertson for a three-year term of office commencing November 1, 2022 and ending October 31, 2025. Given under my hand and the Seal of the City of Roanoke this seventh day of September 2022. �4'e City Clerk