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Home My WebLink About01/17/23 - 11/20/23 GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 10, 2023 Joseph L. Cobb, President, and Members of the Greater Roanoke Transit Company Board of Directors Dear President Cobb and Members of the Board: The regular meeting of the Greater Roanoke Transit Company Board of Directors will be held on Tuesday, January 17, 2023, at 12:00 p.m., at the Third Street Station, 325 Salem Avenue, S.W., for a brief bus ride from Third Street Station starting at 12:15 p.m. and return at approximately 1:15 p.m. Following the bus ride, the Board meeting will reconvene and adjourn at the Third Street Station Conference Room. Sincerely, VXXCT Cecelia F. McCoy Secretary pc: Robert S. Cowell, Jr., Vice-President of Operations, GRTC W. Brent Robertson, Assistant Vice-President of Operations, GRTC Timothy Spencer, General Counsel, GRTC Laura M. Carini, Assistant General Counsel, GRTC Amelia C. Merchant, Treasurer, GRTC Troy A. Harmon, Municipal Auditor Kevin Price, General Manager, Valley Metro Ron Parker, Assistant General Manager, Valley Metro GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS Tuesday, January 17, 2023 12:00 P.M. Third Street Station Transit Transfer Center 325 Salem Avenue, S. W. AGENDA 1. Call to Order— Roll Call: Director H. Robert Light was absent and Director Dwayne D'Ardenne arrived late at 12:08 p.m. 2. Approval of Minutes: Regular meeting of GRTC held on Monday, November 21, 2022. Without objection,the reading of the Minutes were dispensed with and approved. Walk-on Agenda Item: Authorization and adoption Fare Free Transit Equity Day Service for Saturday, February 4, 2023,for the Greater Roanoke Transit Company d/b/a Valley Metro. Adopted Resolution. (5-0) GRTC Directors and Officers participated in a Valley Metro Transit Bus ride-along tour of varied bus routes. Each bus tour lasted approximately one hour. 3. Reports of Officers: a. General Manager: 1. Management Update: Downtown Transit Transfer Center Construction - UPDATE TPAC Meeting Update Union Negotiations Update VMGO • GRTC Ridership Update Without objection, the Management Update was received and filed. 2. Authorization to File for Federal Transit Administration Operating and Capital Financial Assistance, and Commonwealth of Virginia Operating and Capital Financial Assistance for Fiscal Year (FY) 2023 — 2024. Adopted Resolution. (6-0) 4. Other Business: President Cobb acknowledged representatives of Bus Riders of Roanoke Advocacy Group (B.R.A.G.G.) for participating in the bus ride-along. He asked the Board and others for feedback and several participants shared the following comments: Director Workman • Enjoyed the VMGO App • Noticed a few glitches • Enjoyed the quote display • Drivers are amazing • Riders concerned about The Smartway Bus Station —sometimes closed and passengers having to wait outside, at times had to call an Uber. • Suggested cleaning of bus seats. Director Michalski-Karney • Could not understand the bus driver because of distortion of microphone • Good to see riders using the VMGO App • Riders were able to alert bus driver prior to upcoming stops President Cobb • Was pleased to learn riders could bring pets onto the bus that are contained in a pet carrier. • Profane language is not permitted on buses. • Noted it was a challenge for citizens to visit the DMV on Peters Creek Road due to lack of service. • Concerned about neighborhoods without sidewalks as it may discourage walking by denying pedestrians the right of way and pedestrian safety in these areas. • Enjoyed seeing the community at work and in action. Sharon Bus Riders of Roanoke Advocacy Group (B.R.A.G.G.) Questioned why there is no bus route to DMV on Peters Creek Road; President Cobb responded administration is currently reviewing possibilities. 5. Next Meeting: Monday, March 20, 2023 at 12:30 p.m., in the EOC Conference Room. 6. Adjourn. 1:40 p.m. BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION approving and adopting Fare Free Transit Equity Day Service for Saturday, February 4, 2023, for the Greater Roanoke Transit Company (GRTC) DBA Valley Metro; and authorizing the General Manager of GRTC to take appropriate action to implement such Fare Free Transit Equity Day Service for Saturday, February 4, 2023. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company as follows: 1. The Board of Directors hereby approves and adopts Fare Free Transit Equity Day Service for Saturday, February 4, 2023. 2. The above passenger Fare Free Transit Equity Day Service shall be effective on Saturday, February 4, 2023. 3. The General Manager of GRTC is hereby authorized to take appropriate action to implement and administer the Fare Free Transit Equity Day Service for Saturday, February 4, 2023, set forth above, subject to any needed approval by the Council of the City of Roanoke. ATTEST: Secretary. - 4 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOV,CMC E-mail: clerkCroanokeva.gov City Clerk CECELIA T.WEBB,CMC Deputy City Clerk RUTH VISUETE PEREZ REVISED Assistant Deputy City Clerk January 30, 2023 Kevin Price General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Price: Attached is a revised copy of Resolution No. 42542-011723 approving and affirming the action taken by the Greater Roanoke Transit Company (GRTC) d/b/a Valley Metro to implement Fare Free Transit Equity Day Service for Saturday, February 4, 2023; and authorizing the City Manager to take any necessary action to accomplish such fare, which measure was adopted by the Council of the City of Roanoke at its regular meeting held on Tuesday, January 17, 2023. Sincerely, Cecelia F. McCoy City Clerk c: Robert S. Cowell, Jr., Vice-President of Operations, GRTC Timothy R. Spencer, General Counsel, GRTC Laura M. Carini, Assistant General Counsel, GRTC Amelia C. Merchant, Treasurer, GRTC Troy A. Harmon, Municipal Auditor Ron Parker, Assistant General Manager, Valley Metro IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17`h day of January 2023. No. 42542-011723. A RESOLUTION approving and affirming the action taken by the Greater Roanoke "Transit Company (GRTC) d/b'a Valley Metro to implement Fare Free Transit Equity Day Service for Saturday, February 4, 2023; and authorizing the City Manager to take any necessary action to accomplish such fare. WHEREAS, on January 17, 2023, the GRTC Board of Directors approved and adopted Fare Free Transit Equity Day Service for Saturday, February 4, 2023; and WHEREAS, GRTC has requested that City Council approve and affirm such fare pursuant to Section 34-22(a) of the Code of the City of Roanoke(1979), as amended. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council hereby approves and affirms Fare Free Transit Equity Day Service for Saturday, February 4, 2023, as adopted by the GRTC Board of Directors on January 17, 2023. 2. The City Manager is hereby authorized to take any necessary action to accomplish such fare. 3. The City Clerk is directed to certify a copy of this Resolution to the General Manager of GRTC. ATTEST: City Clerk. rA40 V40 Greater Roanoke Transit Company(GRTC) Board of Directors Meeting Management Update January 17, 2023 Planning and Special Projects Downtown Transit Transfer Center Construction—UPDATE Phase 2 of the Third Street Station Transit Transfer Center construction project is well underway.Transit service provided in the new bus arrival configuration has been successful and well received by transit users.The installation of audio &video technology, permanent furnishings is still on-going in both facilities.Safety stripping on the south canopy passenger waiting platform is in the process of being installed in order to mitigate the potential for any slips,trips, or falls. Safety stripping will also be installed at the north canopy. Project completion is currently on pace for Spring 2023.Any interruptions in materials or available labor may negatively affect the timeline. TPAC Meeting Update On November 10,2022,TPAC held a virtual meeting via Zoom Meeting.Transit route updates,transfer center construction update, and transit ridership updates were the primary topics discussed. Staff also responded to questions from TPAC members. Minutes from the November 10, 2022, meeting is included in the GRTC Board Packet. Union Negotiations Update SVTMC Management and representatives from the International Amalgamated Transit Union (ATU)and local ATU 1493 are scheduled to meet on Tuesday,January 10th&Thursday,January 1211, 2023, in order to resume labor contract discussions, reach a tentative agreement, and final contract ratification. Updates to the GRTC Board will be provided as matters progress. VMGO Valley Metro's Real-time Transit Passenger Information (RTPI) app VMGO fully launched on December 22, 2022. Valley Metro passengers can now access RTPI on all Metro offered transit services.Additional RTPI access will be installed at Third Street Station in April 2023. Greater Roanoke Transit Company _ ...._. v GRTC Ridership Update Transit Ridership Chart Comparison 160000 140000 120000 100000 80000 $' 0/}0j}0/�0 � 6 itUli1 40000 20000 ' �� `'� �� •per{ �� c std x�y i� ��` ��a ��e 0 FY 2019-20 ■FY 2020-21 t FY 2021-22 FY 2022-23 a FY 2023-24 • Current GRTC ridership trend = UP 10%(monthly) Respectfully Submitted, eviL. rice Ge eral Manager Copy: Vice President of Operations Assistant Vice President of Operations Treasurer Secretary GRTC General Counsel Municipal Auditor Greater Roanoke Transit Company TPAC Meeting Notes from November 10, 2022 November 10, 2022 - 6:30pm Virtual Meeting 1. Welcome/Roll Call Present: Alison Stinnette, Hope Trachtenberg-Fifer, Stephen Grammer, Sean McGinnis, Laura Hartman, Cole Keister Staff. Ron Parker, William Long 2. Valley Metro Updates a. Transfer facility construction • William Long shared updates on progress and pictures of construction at Third Street Station. Beginning on Monday,November 14, construction will move to phase 2. During this time, construction will shift to the northern-most bus lanes (where riders currently catch the bus) and the building will open for operations. Buses will either line up on Salem Avenue or pull into the lane under the canopy directly behind the building. As noted before, buses will leave the station traveling west. Greyhound will continue to stop on Norfolk Avenue across from the Transportation Museum. • Hope Trachtenberg-Fifer noted that the new open station is a welcome upgrade. • Laura Hartman mentioned that a visitor at the November 6 open house noted the improved ADA accessibility. Laura also commended the move away from exclusively male and female restrooms. b. Route updates • William Long reviewed the route changes surrounding Third Street Station. All buses leaving Third Street Station will be traveling west on Salem Avenue, which will add minor detours to routes traveling to the east of the Station. c. Follow-up items • William Long followed up on a comment by Hope Trachtenberg-Fifer at October's meeting. Hope had noted that the Smart Way stop on Wells Avenue was labeled as the Higher Ed Center on the route schedule. Hope suggested changing the stop label as a rider cannot see the stop from the Higher Ed Center(nor vice versa). William reviewed the change to "Wells Ave/Jefferson(Hotel Roanoke)." • Sean McGinnis suggested using nearby business names or stop addresses to clarify stop locations. • Hope noted that most riders are likely to use their phones to find stops. Addresses or other GPS information would allow them to easier locate stops. • William summarized the Roanoke Valley Transportation Planning Organization's effort to create a long-range plan and noted the opening of a public comment survey. William shared the media toolkit provided by RVTPO and asked to share it to maximize responses. d. Ridership updates • William Long reviewed the ridership updates for the month of October,noting the increase from 2021 on all Valley Metro services. • Sean requested 2019 ridership numbers for comparison to see if ridership is getting closer to pre-pandemic levels. 3. Questions/Comments • Laura Hartman asked about updates on the VMGO app launch. • Ron Parker reviewed the work being done to get the app ready. This includes creating the routes within the app,making sure the GPS information is working correctly, training staff to use/update the app, and installing VMGO signs at every stop in the system. • Sean McGinnis asked about VMGO's rider alert capabilities • Ron said the app currently has an alert feature and, when launched, will have optional push notifications available, alerting users without needing to open the app. • Laura said that the Bus Riders of Roanoke Advocacy Group will be advocating for bus service at upcoming city council meetings and asked what the priority for Valley Metro is. • Ron said that Valley Metro is focused on adding shelters at bus stops and improving accessibility to stops. • Laura asked if increasing driver wages is a priority. • Ron answered that increasing pay across the organization is a priority. • Laura asked about TPAC member term limits. • Ron said that term limits were extended due to COVID. The committee will discuss term limits at the next meeting. 4. Next Meeting—February 9,2023 • William Long said to note that the next TPAC meeting will be in three months rather than the typical two-month interval and shared the 2023 TPAC meeting schedule. 5. Adjourn January 17, 2023 Dear President Cobb and Members of the Board: Subject:Authorization to File for Federal Transit Administration Operating and Capital Financial Assistance, and Commonwealth of Virginia Operating and Capital Financial Assistance for Fiscal Year(FY) 2023-2024. Background Financial assistance has been provided to Greater Roanoke Transit Company(GRTC) by the Federal Transit Administration (FTA)and the Commonwealth of Virginia Department of Rail and Public Transportation (VDRPT) during previous fiscal years for certain operating and capital expenses. Under FTA regulations,GRTC is eligible for federal operating funds, which cannot exceed 50%of its proposed operating deficit. In FY 2023—2024,GRTC will apply for the maximum amount allowed in federal operating and capital financial assistance. The deadline for filing the applications for the above referenced assistance for FY 2023-2024 is February 1, 2023. Recommendation Authorize the General Manager or Assistant General Manager to file applications requesting the maximum operating and capital financial assistance from FTA and VDRPT for FY 2023 -2024 and to accept and execute the necessary grant agreements in a form approved by General Counsel. Respectfu y Submitted, Kevi Price Ge eral Manager Cc: Vice President of Operations Assistant Vice President of Operations Treasurer Secretary GRTC General Counsel Municipal Auditor Greater Roanoke Transit Company � ., .,.._ ev .�. _ .. ., z. BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY A RESOLUTION authorizing the filing of applications with the Federal Transit Administration ("FTA") and the Commonwealth of Virginia Department of Rail and Public Transportation ("DRPT"), for Fiscal Year 2023-2024. WHEREAS, the Federal Transit Administrator has been delegated authority to award Federal operating and capital financial assistance for the Fiscal Year 2023-2024; WHEREAS, the grant or cooperative agreement for Federal financial assistance will impose certain obligations upon Greater Roanoke Transit Company ("GRTC") and cannot exceed 50% of its proposed operating deficit; and WHEREAS, for the Fiscal Year 2023-2024, GRTC will apply for the maximum amount allowed in federal operating and capital financial assistance. THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company as follows: 1. The Board of Directors of GRTC designates that GRTC's General Manager and/or Assistant General Manager are each authorized to execute and file an application for Federal operating and capital financial assistance on behalf of GRTC with FTA and DRPT for the Fiscal Year 2023-2024 authorized by 49 U.S.C. Chapter 53, and/or authorized by any other Federal statutes administered by the FTA, including, but not limited to, applicable section of 23 U.S.C. Chapter 23. GRTC is the Designated Recipient as defined by 49 U.S.C. Sec.5302(3). 2. GRTC's General Manager and/or Assistant General Manager are each designated and authorized to execute and file with its application(s) the annual certification and assurances and other documents FTA and DRPT require before awarding a Federal assistance grant or cooperative agreement. 3. GRTC's General Manager and/or Assistant General Manager are each designated and authorized to execute grant and cooperative agreement with FTA and DRPT on behalf of GRTC, in a form approved by General Counsel, all as more particularly set forth in the report of the General Manager to this Board dated January 17, 2023. The Company's Secretary is also authorized to attest any such document. CERTIFICATE AUTHORIZING RESOLUTION The undersigned duly qualified Secretary, acting on behalf of GRTC, certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the Board of Directors of the Greater Roanoke Transit Company ("GRTC") held on January 17, 2023. ATTEST: Secretary. - Cecelia Mccoy From: Kevin Price <KPrice@valleymetro.com> Sent: Wednesday,January 11, 2023 11:23 AM To: Joseph L. Cobb;Vivian Sanchez-Jones; Andrew Keen; Dwayne D'Ardenne; Rob Light; Karen Michalski Karney (kmichalski@brilc.org); Paul Workman Cc: Bob Cowell;Timothy Spencer; Laura M. Carini;William B. Robertson; Amelia Merchant; Cecelia Mccoy; Drew Harmon; Ron Parker Subject: [EXTERNAL] ATU 1493/SVTMC Labor Contract Negotiations Update CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. President Cobb and Members of the GRTC Board of Directors, After Tuesday's (1/10/23) labor negotiation session, I am pleased to report that the Company&ATU 1493 have reached a tentative agreement regarding the labor contract between the two parties.The next step is the ratification of the contract by vote of the union membership.The date for the ratification vote will be forthcoming once all the necessary documentation/signing of the tentative agreement is completed. Thank you to everyone who worked on this important milestone, Kevin L. Price General Manager Greater Roanoke Transit Company 540-613-5523 1 Cecelia Mcco From: Kevin Price <KPrice@valleymetro.com> Sent: Monday, January 30, 2023 10:51 AM To: Joseph L. Cobb;Vivian Sanchez-Jones; Andrew Keen; Dwayne D'Ardenne; Rob Light; Paul Workman; Karen Michalski Karney (kmichalski@brilc.org) Cc: William B. Robertson;Timothy Spencer; Laura M. Carini; Cecelia Mccoy; Ron Parker; Drew Harmon; Amelia Merchant Subject: [EXTERNAL] ATU 1493 Labor Contract Ratification Vote - 1/29/23 CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. President Cobb and Members of the GRTC Board of Directors, On Sunday January 29"', 2023,the ATU 1493 and its members voted to ratify and accept the proposed labor contract as agreed upon by the Company and the ATU's Contract Negotiation Committee.This labor contract will be for three years with a start date of July 15Y, 2022. 1 would like to thank the Board for its support during this process, in particular, GRTC Board President Mr.Joseph Cobb,Vice-President of Operations Bob Cowell, and Assistant Vice-President of Operations Brent Robertson for their support. Please let me know if you have any questions or comments. Thanks, Kevin L. Price General Manager Greater Roanoke Transit Company 540-613-5523 1 GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS March 13, 2023 Joseph L. Cobb, President, and Members of the Greater Roanoke Transit Company Board of Directors Dear President Cobb and Members of the Board: The regular meeting of the Greater Roanoke Transit Company Board of Directors will be held on Monday, March 20, 2023,at 12:30 p.m., in the EOC Conference Room, Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. Sincerely, d_e,x,& see-, J-, LM'eA41r- Cecelia F. McCoy Secretary pc: Robert S. Cowell, Jr., Vice-President of Operations, GRTC W. Brent Robertson, Assistant Vice-President of Operations, GRTC Timothy Spencer, General Counsel, GRTC Laura M. Carini, Assistant General Counsel, GRTC Amelia C. Merchant, Treasurer, GRTC Troy A. Harmon, Municipal Auditor Kevin Price, General Manager, Valley Metro Ron Parker, Assistant General Manager, Valley Metro GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS Monday, March 20, 2023 12:30 P.M. EOC CONFERENCE ROOM ROOM 159 REVISED AGENDA 1. Call to Order— Roll Call: All present. 2. Approval of Minutes: Regular meeting of GRTC held on Tuesday, January 17, 2023. Without objection, the reading of the Minutes were dispensed with and approved. 3. Reports of Officers: a. General Manager: 1. Management Update: • Downtown Transit Transfer Center Construction — Update • TPAC Meeting Update • Union Negotiations Update • Employee Milestone • GRTC Ridership Update Without objection, the Management Update was received and filed. 4. Appointment of two members of the Board and two officers of the Company to serve as the Fiscal Year 2023-2024 Budget Review Committee to review the proposed budget. President Joseph L. Cobb and newly appointed Director Paul Workman were appointed as Board Representatives to serve on the Fiscal Year 2023-2024 Budget Review Committee. Assistant Vice-President of Operations (to be named) and Treasurer Amelia Merchant were appointed as Officer Representatives to serve on the Fiscal Year 2023-2024 Budget Review Committee. 5. Other Business: President Cobb announced the Bus Riders of Roanoke Advocacy Group(B.R.R.A.G.) has been rescheduled disability event to June; the event was previously scheduled for March 25, 2023. 6. Next Meeting: Monday, May 15, 2023 at 12:30 p.m., in the EOC Conference Room. 7. Adjourned — 11:59 a.m. Vtill411311, Mlfr Greater Roanoke Transit Company(GRTC) Board of Directors Meeting Management Update March 20, 2023 Planning and Special Projects Downtown Transit Transfer Center Construction—UPDATE Phase 2 of the Third Street Station Transit Transfer Center construction project continues to progress as planned.Transit service provided in the new bus arrival configuration has been successful.The installation of the north canopy is nearing completion with platform concrete work to begin shortly thereafter. Official grand opening activities are currently in the planning stages.The actual date for the grand opening event will be determined based on the anticipated substantial completion of construction. Project completion is currently on pace for late April or early May 2023.Any interruptions in materials or available labor may negatively affect the timeline. TPAC Meeting Update On February 9,2023,TPAC held a virtual meeting via Zoom Meeting.Transit route updates,transfer center construction update, and transit ridership updates were the primary topics discussed. Staff also responded to questions from TPAC members. Minutes from the February 9, 2023, meeting is included in the GRTC Board Packet. Union Negotiations Update On January 29, 2023,the membership of local ATU 1493 voted to ratify a three-year labor contract which is in effect from July 1, 2022 through June 30, 2025. Employee Milestone On March 20, 2023, Bus Operator Charles Saunders will officially achieve 50 years of safe, reliable transit service delivery to millions of transit passengers living or visiting the Roanoke Valley.Valley Metro and the traveling public have been the ultimate beneficiaries of Mr. Saunders' dedication and professionalism as a Transit Bus Operator. A celebration honoring Mr. Saunders was to be held on Friday March 17th at Third Street Station. Greater Roanoke Transit Company P.O.Box 13247 Roanoke,Virginia 24032 Phone:(540)982-0305 Fax:(540)982-2703 www.valleymetro.com GRTC Ridership Update July August September October November December January February March April May J FY 2020 141,320 159,236 120,273 87,972 82,419 102,825 FY 2021 90,458 88,555 89,867 99,908 83,596 89,238 82,833 74,879 87,513 87,133 81,333 84,803 FY 2022 90,431 87,879 88,971 91,032 88,832 91,133 77,062 83,397 97,253 92,504 89,717 92,939 FY 2023 91,094 101,568 95,504 99,417 98,182 90,038 105,279 102,521 0 0 0 0 FY 2024 GRTC Ridership Comparison Chart 180000 160000 140000 120000 100000 _._. _e_ �--.. 80000 - -- - 1_2,une ' 60000 40000 20000 - 0 -.- - - July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY 2020 FY 2021 FY 2022 FY 2023 Respectful y S mitted, vi ice Ge ral Manager Copy: Vice President of Operations Assistant Vice President of Operations Treasurer Secretary GRTC General Counsel Municipal Auditor Greater Roanoke Transit Company P.O.Box 13247 Roanoke,Virginia 24032 Phone:(540)982-0305 Fax (540)982-2703 www.valleymetro.com MNDownload theVMGO app A simple way to navigate the A. _ Roanoke Valley II Starting Dec. 22: 10;17 4 - Track buses allIM - See stop times - Get alerts 13' ;1G it,.0 •.v .. ii. o:+ ...0- #1 ry . :%'.D :f0'. Downtown Market emir• ' 4—' ' 8,23 Star Line Trolley Star Line Trolley Effective 10-10-22 Scan me! Wells at Jefferson Smart Way Commuter 11:22 AM eoar,oke t0 B ackSEurg Ste t Download the app stoortot.twe102222 at vmgoapp.com Church&Market or at the app store �?�22 min Of your choice Star Line Trolley Star Line'Trolley Effective10-10-22 r A 0 '-, fiautas wa,„tvs Alerts Info 1108 Campbell Ave SE Roanoke, VA 24013 r�r0„�y P : 540-982-2222 I F : 540 982 2703 weihrao www.valleymetro.com TPAC Meeting Notes from February 9, 2023 February 9, 2023 —6:30pm Virtual Meeting 1.Welcome/Roll Call I I' Member Present Chris Andrews Steve Grammer X Laura Hartman X Monique Janelle Cole Keister X Sean McGinnis X Alison Stinnette X Hope Trachtenberg-Fifer X Vacant CRTC William Long X Ron Parker 2. Valley Metro Updates a. VMGO App • William Long announced that the VMGO app launched with all routes on December 22, 2022. William asked if anyone had received the push notification regarding Transit Equity Day. Only Laura Hartman received the notification. Laura was the only person with an iPhone. • William will look into why Android phones did not receive the notification and test with a notification for Presidents' Day closer to February 20. • Laura said that BRRAG members have been saying good things about the app. Sean McGinnis said that he liked the app,but about 10% of the time it won't load on his phone. b. Transit Center Updates • William Long shared updates on progress and pictures of construction at Third Street Station. Phase 2 of construction began on November 14, 2022. Construction has shifted to the northern-most bus lanes and the building has been opened for operations. • Hope Trachtenberg-Fifer noted the need for wayfinding signage downtown pointing riders toward the new transit center. } • Hope also mentioned that using"transfer center" evokes the "transfer stations"that handle trash and recycling. She suggested that Third Street Station use "bus" somewhere in the name. • Laura Hartman suggested naming Third Street Station after Margie Jumper. Page 1 1108 Campbell Ave SE Roanoke, VA 24013 � Weary P : 540-982-2222/ F : 540 982 2703 imprelhrear www.valleymetro.com c.Route Updates • William Long followed up on a comment by Hope Trachtenberg-Fifer at October's meeting. Hope had noted that the Smart Way stop on Wells Avenue was labeled as the"Higher Ed Center" on the route schedule. Hope suggested changing the stop label as a rider cannot see the stop from the Higher Ed Center(nor vice versa). William reviewed the change to "Wells Ave/Jefferson(Hotel Roanoke)." At the November meeting, Sean McGinnis suggested using nearby business names or stop addresses to clarify stop locations. • William presented the updated Smart Way stop names which included the change on Wells Avenue and the addition of the address of the VT Corporate Research Center stop to differentiate it from other bus stops at the CRC. • William summarized the updates to the snow route maps. d. Follow-up Items • William Long notified the members that an agreement had been reached with the operators' union. There is no more information right now. • Laura Hartman mentioned a news story with some more details, noting that operators and maintenance staff seem satisfied with the new pay scale and benefits. • William briefly reviewed the TPAC charter sections regarding member terms. An email will be sent to clarify steps for reappointment and filling out the committee before the April meeting. e. Ridership Updates • William Long reviewed ridership updates. As requested at the November meeting, pre- pandemic ridership was presented to show the progress being made toward returning to full ridership. 3. Questions/Comments • Sean McGinnis said that the Smart Way Wi-Fi seems spottier than usual,working only 66% to 75%of the rides. • William Long said that he would make a note to find out the explanation. • Laura said that the Bus Riders of Roanoke Advocacy Group has been advocating for bus service at city council meetings in advance of budgeting meetings in May. • Laura thanked Kevin Price and Ron Parker on behalf of BRRAG for their assistance in hosting the Transit Equity Day program. • Laura announced that BRRAG will be hosting Richmond filmmakers at the Main Library on February 18 at 11 am. The event will include two short films about the importance of transit and a follow-up discussion. All are invited. • Laura asked about the negotiations with Roanoke College. • William said that he would follow up with Ron on the state of negotiations. • Hope Trachtenberg-Fifer asked if COVID affected bus operators. • William was unaware of any major issues due to COVID-related illness. • Steve Grammer noted that March is Developmental Disabilities Awareness Month. Laura added that BRRAG is in the early stages of planning an event in which city council members would ride a bus route in a wheelchair. Page 2 4 1108 Campbell Ave SE Roanoke,VA 24013 Vid11410y P : 540-982-2222 I F : 540 982 2703 www.valleymetro.com 4. Next Meeting—April 14,2023 • William Long announced that the next meeting is April 14 and shared the 2023 TPAC meeting schedule. 5. Adjourn Page 3 Cecelia Mccoy To: Cassandra Turner; Marc Nelson;Amelia Merchant;William B. Robertson Cc: Angela O'Brien; Kevin Price; rparker@valleymetro.com Subject: Ordinance No.42628-040323 - Authorization of a bus shelter encroachment - 1420 Melrose Avenue, N.W. Attachments: 42628-040323 - Ordinance.pdf Attached is a copy of Ordinance No. 42628-040323 allowing a bus shelter encroachment requested by the Greater Roanoke Transit Company d/b/a Valley Metro ("GRTC"), into the public right-of- way adjacent to City-owned property located at 1420 Melrose Avenue, N.W., between 14th Street, N.W., and 15th Street, N.W., bearing Official Tax Map No. 2222501, known as Melrose Park, and which bus shelter will be located within the City Right-of-Way upon certain terms and conditions. This measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, April 3, 2023. Cecelia (Susie) F. McCoy Alp pril.1111. City Clerk Office Of The City Clerk 20,75i 15 Church Avenue, S.W. Suite 456 �� Roanoke, Virginia 24011 .. iwif r£, _..�:,..==:, 540-853-2541 ROAN O K E cecelia.mccoy anroanokeva.ciov 1 PUBLIC RIGHT OF WAY LOCATED ADJACENT TO OFFICIAL TAX MAP NO. 2222501 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3`d day of April 2023. No. 42628-040323. AN ORDINANCE allowing a bus shelter encroachment requested by the Greater Roanoke Transit Company d/bia Valley Metro("GRTC"),into the public right-of-way adjacent to City-owned property located at 1420 Melrose Avenue,N.W.,between 141 Street,N.W.,and 15th Street,N.W., bearing Official Tax Map No. 2222501, known as Melrose Park, and which bus shelter will be located within the City Right-of-Way upon certain terms and conditions; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Authorization is hereby granted to GRTC to allow the encroachment of a GRTC owned bus shelter to be placed in the City's public right-of-way adjacent to City-owned property located at 1420 Melrose Avenue,N.W.,between 14th Street, N.W., and 15th Street,N.W.,bearing Official Tax Map No.2222501,known as Melrose Park. The encroachment shall be approximately 17 feet in length and 12 feet in width,as more particularly set forth and described in the City Council Agenda Report dated April 3,2023. 2. It is agreed by GRTC that in maintaining such encroachment,GRTC and its grantees, assignees, or successors in interest agree to indemnify and save harmless the City of Roanoke, its officers, agents, and employees from any and all claims for injuries or damages to persons or property,including attorney's fees,that may arise by reason of the above-described encroachment. GRTC agrees that the encroachment shall be removed at any time from the right-of-way upon written demand of the City of Roanoke,and that such placement and removal of the encroachment shall be at the sole cost and expense of GRTC. GRTC agrees that it shall be responsible for the installation, maintenance,operation, cleaning,repair, restoration,of the encroachment,and it shall replace any damage to the bus shelter,and any damage to the land,caused by the placement and removal of the encroachment, at GRTC's sole cost and expense. 3. GRTC, its grantees, assigns, or successors in interest,shall, for the duration of this permit, maintain on file with the City Clerk's Office evidence of insurance coverage for such bus shelter in an amount not less than $2,000,000 of general liability insurance. The certificate of insurance must list the City of Roanoke, its officers,agents, and employees as additional insureds, and an endorsement by the insurance company naming these parties as additional insureds must be received within thirty(30)days of passage of this ordinance. The certificate of insurance shall state that such insurance may not be canceled or materially altered without thirty (30) days written advance notice of such cancellation or alteration being provided to the Risk Management Officer for the City of Roanoke. 4. The City Clerk shall transmit an attested copy of this Ordinance to the General Manager for GRTC at 1108 Campbell Avenue, S.E.,Roanoke,Virginia, 24013. 5. This Ordinance shall be in full force and effect at such time as a copy,duly signed, sealed,and acknowledged by GRTC has been admitted to record,at the cost of GRTC,in the Clerk's Office of the Circuit Court for the City of Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 3 above is on file in the Office of the City Clerk,or until the City requires the removal of such bus shelter,which may be done in the sole discretion of the City by sending written notice to GRTC to remove such bus shelter. In the event this Ordinance is not signed by GRTC and recorded in the Circuit Court Clerk's Office for the City of Roanoke within(90)days from the adoption of this Ordinance,this Ordinance shall terminate and be of no further force and effect. 6. Pursuant to Section 12 of the City Charter,the second reading of this Ordinance by title is hereby dispensed with. ATTEST: m.A.erf— City Clerk. The undersigned acknowledges that it has read and understands the terms and conditions stated above and agrees to comply with those terms and conditions. GREATER ROANOKE TRANSIT COMPANY D/B/A VALLEY METRO By: Kevin Price, General Manager COMMONWEALTH OF VIRGINIA ) )To-wit: CITY OF ROANOKE ) I, a Notary Public in and for the State and City aforesaid,do certify that the foregoing instrument was acknowledged before me this day of , 2023, by Kevin Price, General Manager of the Greater Roanoke Transit Company d/b/a Valley Metro. My commission expires: Notary Public SEAL Cecelia Mccoy From: Ron Parker <rparker@valleymetro.com> Sent: Wednesday, April 12, 2023 12:17 PM To: Joseph L. Cobb;Vivian Sanchez-Jones; Kevin Price Cc: Karen Michalski-Karney (kmichalski@brilc.org); Rob Light; Paul Workman; Dwayne D'Ardenne; akeen@vintonva.gov;Angela O'Brien; Laura M. Carini; Bob Cowell; Cecelia Mccoy; Timothy Spencer Subject: [EXTERNAL] Audit Committee Packet and FY22 Audit Documents Attachments: Audit Committee Packet 13APR.pdf; 3b Management Letter- City of Roanoke, Virginia.pdf; 3c Required Communication - Pension.pdf; 3d Required Communiciation - Greater Roanoke Transit Company.pdf; 3e Management Letter- Greater Roanoke Transit Company.pdf; 3f Sheriffs Report - City of Roanoke.pdf; 3g Virginia Retirement System Report - City of Roanoke.pdf; 3a Required Communication - City of Roanoke, Virginia.pdf; 06-22 RPT - Greater Roanoke Transit Company - Final.pdf CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. President Cobb and Members of the GRTC Board of Directors, A City of Roanoke Audit Committee meeting is scheduled for tomorrow [4/13] at 4:00 pm in the Council Chambers Conference Room of the Municipal Building. Please find attached the Audit Committee packet, which includes [from Brown Edwards] GRTC's FY22 Required Communication to Those Charged with Governance [Item 3d] and Management Letter [Item 3e]. Also attached are the GRTC FY22 Financial Statements [Item 06-22 RPT]. John Aldridge [Brown Edwards Partner] will attend the meeting to discuss the City, Pension and GRTC FY22 audits. Additionally, Chris Banta [Brown Edwards Partner] plans to attend the May GRTC Board meeting to discuss GRTC results. Please let me know if you have any questions. Ron Parker Assistant General Manager Greater Roanoke Transit Company 540.982.0305 www.valleymetro.com 1 EDWARDS REQUIRED COMMUNICATION WITH THOSE CHARGED WITH GOVERNANCE Board of Directors Greater Roanoke Transit Company Roanoke, Virginia We have audited the financial statements of the Greater Roanoke Transit Company, a component unit of the City of Roanoke, Virginia, hereafter referred to as the"Company", for the year ended June 30, 2022. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards, Government Auditing Standards, and the Uniform Guidance, as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to you on March 29, 2022. Professional standards also require that we communicate to you the following information related to our audit. Significant Audit Findings - Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the Company are described in Note 1 to the financial statements. As described in Note 1 to the financial statements, the Company changed accounting policies related to lease accounting by adopting Statement of Governmental Accounting Standards (GASB Statement) No. 87, Leases, in 2022. There was no cumulative effect on net position. We noted no transactions entered into by the Company during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the Company's financial statements were: • The useful lives of capital assets is based on management's knowledge and judgment, which is based on history. • The liability for accrued compensated absences is based on management's estimate of the average wage of employees per employment type. We evaluated the key factors and assumptions used to develop these estimates in determining that they are reasonable in relation to the financial statements taken as a whole. Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. The most sensitive disclosures affecting the financial statements include those related to: • Capital assets, litigation, and prior period restatements. The financial statement disclosures are neutral, consistent, and clear. Four Success is Our Focus 3906 Electric Road•Roanoke.Virginia 24018•540-345-0936•Fax 540-342-6181 •w a BEcpas corn Significant Audit Findings(Continued) Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit; however, due to turnover during the year at the Company, we experienced significant delays. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are clearly trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements.Management has determined that the effects of unrecorded misstatements are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. • $33,179 decrease in operating expenses with corresponding decrease in the beginning balance of retained earnings for an uncorrected misstatement identified in prior year. Disagreements with Management For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated March 30, 2023, a copy of which is attached. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the Company's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the Company's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. We will also communicate with management in a management letter. Other Matters We were engaged to report on the Schedule of Expenditures of Federal Awards, which accompanies the financial statements but is not RSI. With respect to this supplementary information, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. Restrictions on Use This information is intended solely for the information and use of the Board of Directors and management of the Company and is not intended to be, and should not be. used by anyone other than these specified parties. +int/ &/M04' Yarasvg,957 )" CERTIFIED PUBLIC ACCOUNTANTS Roanoke, Virginia March 30, 2023 W/q®®Eel March 30,2023 Brown Edwards&Company L.L.P. Certified Public Accountants 3906 Electric Rd. Cave Spring,VA 24018 This representation letter is provided in connection with your audit of the financial statements of Greater Roanoke I ransit Company,Inc.("the Company"or"GRTC"),a component unit of the City of Roanoke,Virginia,which comprise the statement of net position as of June 30,2022,and the statements of revenues,expenses,and changes in net position and cash flows for the year then ended,and the related notes to the financial statements, for the purpose of expressing an opinion as to whether the financial statements are presented fairly, in all material respects, in accordance with accounting principles generally accepted in the United States of America(U.S.GAAP). Certain representations in this letter are described as being limited to matters that are material. Items are considered material, regardless of size, if they involve an omission or misstatement of accounting information that, in light of surrounding circumstances, makes it probable that the judgment of a reasonable person relying on the information would be changed or influenced by the omission or misstatement. An omission or misstatement that is monetarily small in amount could be considered material as a result of qualitative factors. We confirm,to the best of our knowledge and belief,as of March 30,2023,the following representations made to you during your audit. Financial Statements I) We have fulfilled our responsibilities,as set out in the terms of the audit engagement letter dated March 29,2022,including our responsibility for the preparation and fair presentation of the financial statements in accordance with U.S.GAAP and for preparation of the supplementary information in accordance with the applicable criteria. 2) The financial statements referred to above are fairly presented in conformity with U.S. GAAP and include all properly classified funds and other financial information of the primary government and all component units required by generally accepted accounting principles to be included in the financial reporting entity. 3) We acknowledge our responsibility for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement,whether due to fraud or error. 4) We acknowledge our responsibility for the design, implementation, and maintenance of internal control to prevent and detect fraud. 5) Significant assumptions we used in making accounting estimates, including those measured at fair value,are reasonable. 6) Related party relationships and transactions, including revenues, expenditures/expenses, loans, transfers, leasing arrangements,and guarantees,and amounts receivable from or payable to related parties have been appropriately accounted for and disclosed in accordance with U.S.GAAP. 7) Adjustments or disclosures have been made for all events, including instances of noncompliance, subsequent to the date of the financial statements that would require adjustment to or disclosure in the financial statements or in the schedule of findings and questioned costs. 8) The effects of uncorrected misstatements are immaterial,both individually and in the aggregate,to the financial statements as a whole for each opinion unit. A list of the uncorrected misstatements is attached to the representation letter. The uncorrected misstatement is as follows: • $33,179 decrease in operating expenses with corresponding decrease in the beginning balance of retained earnings for an uncorrected misstatement identified in prior year. Greater Roanoke Transit Company P.O. Box 13247 • Roanoke,Virginia 24032 • Phone: 540.982.0305 • Fax: 540.982.2703 • www.valleymetro con 9) The effects of all known actual or possible litigation, claims,and assessments have been accounted for and disclosed in accordance with U.S.GAAP. 10) Guarantees,whether written or oral,under which the entity is contingently liable, if any,have been properly recorded or disclosed. II) We have provided the planning communication letter to all members of those charged with governance as requested. Information Provided 12) We have provided you with: a) Access to all information, of which we are aware, that is relevant to the preparation and fair presentation of the financial statements,such as records,documentation,and other matters and all audit or relevant monitoring reports,if any,received from funding sources. b) Additional information that you have requested from us for the purpose of the audit. c) Unrestricted access to persons within the entity from whom you determined it necessary to obtain audit evidence. d) Minutes of the meetings or summaries of actions of recent meetings for which minutes have not yet been prepared. 13) All material transactions have been recorded in the accounting records and are reflected in the financial statements and the schedule of expenditures of federal awards. 14) We have disclosed to you the results of our assessment of the risk that the financial statements may be materially misstated as a result of fraud. 15) We have no knowledge of any fraud or suspected fraud that affects the entity and involves: • Management, • Employees who have significant roles in internal control, • Service organizations used by the entity,or • Others where the fraud could have a material effect on the financial statements. 16) We have no knowledge of any allegations of fraud or suspected fraud affecting the entity's financial statements communicated by employees,former employees,regulators,or others. 17) We have no knowledge of instances of noncompliance or suspected noncompliance with provisions of laws, regulations, contracts,or grant agreements,or waste or abuse,whose effects should be considered when preparing financial statements. 18) We have disclosed to you all known actual or possible litigation, claims, and assessments whose effects should be considered when preparing the financial statements. 19) We have disclosed to you the identity of the entity's related parties and all the related party relationships and transactions of which we are aware. Government—specific 20) There have been no communications from regulatory agencies concerning noncompliance with,or deficiencies in,financial reporting practices. 21) We have taken timely and appropriate steps to remedy fraud,noncompliance with provisions of laws,regulations,contracts, and grant agreements,or abuse that you have reported to us or were discovered by the Federal Transit Authority. 22) We have a process to track the status of audit findings and recommendations. 23) We have identified to you any previous audits,attestation engagements, and other studies related to the audit objectives and whether related recommendations have been implemented. 24) We have provided our views on reported findings,conclusions,and recommendations,as well as our planned corrective actions,for the report. 25) The entity has no plans or intentions that may materially affect the carrying value or classification of assets, deferred outflows of resources,liabilities,deferred inflows of resources,and fund balance or net position. 26) We are responsible for compliance with the laws,regulations,and provisions of contracts and grant agreements applicable to us,including tax or debt limits and debt contracts;and legal and contractual provisions for reporting specific activities in separate funds. 27) We have identified and disclosed to you all instances, which have occurred or are likely to have occurred,of fraud and noncompliance with provisions of laws and regulations that we believe have a material effect on the financial statements or other financial data significant to the audit objectives,and any other instances that warrant the attention of those charged with governance. 28) We have identified and disclosed to you all instances,which have occurred or are likely to have occurred,of noncompliance with provisions of contracts and grant agreements that we believe have a material effect on the determination of financial statement amounts or other financial data significant to the audit objectives. 29) We have identified and disclosed to you all instances that have occurred or are likely to have occurred,of abuse that could be quantitatively or qualitatively material to the financial statements or other financial data significant to the audit objectives. 30) There are no violations or possible violations of budget ordinances, laws and regulations (including those pertaining to adopting, approving, and amending budgets), provisions of contracts and grant agreements, tax or debt limits, and any related debt covenants whose effects should be considered for disclosure in the financial statements, or as a basis for recording a loss contingency,or for reporting on noncompliance. 31) As part of your audit,you assisted with preparation of the financial statements and related notes. We acknowledge our responsibility as it relates to those nonaudit services, including that we assume all management responsibilities; oversee the services by designating an individual,preferably within senior management,who possesses suitable skill,knowledge, or experience; evaluate the adequacy and results of the services performed; accept responsibility for the results of the services; and ensured that the entity's data and records are complete and received sufficient information to oversee the services.We have reviewed,approved,and accepted responsibility for those financial statements and related notes. 32) The entity has satisfactory title to all owned assets,and there are no liens or encumbrances on such assets nor has any asset been pledged as collateral. 33) The entity has complied with all aspects of contractual agreements that would have a material effect on the financial statements in the event of noncompliance. 34) Components of net position (net investment in capital assets; restricted; and unrestricted), and classifications of fund balance (nonspendable, restricted, committed, assigned, and unassigned) are properly classified and, if applicable, approved. 35) Investments,derivative instruments,and land and other real estate held by endowments are properly valued. 36) Provisions for uncollectible receivables have been properly identified and recorded. 37) Expenses have been appropriately classified in or allocated to functions and programs in the statement of activities, and allocations have been made on a reasonable basis. 38) Revenues are appropriately classified in the statement of activities within program revenues, general revenues, contributions to term or permanent endowments,or contributions to permanent fund principal. 39) Special and extraordinary items are appropriately classified and reported,if applicable. 40) Deposits and investment securities and derivative instruments are properly classified as to risk and are properly disclosed. 41) Capital assets, including infrastructure and intangible assets, are properly capitalized, reported, and, if applicable, depreciated or amortized. 42) Capital assets have been evaluated for impairment as a result of significant and unexpected decline in service utility. 43) We have not completed the process of evaluating the impact that will result from adopting new Governmental Accounting Standards Board Statements(GASBS)that are not yet effective, as discussed in the notes to financial statements. The entity is therefore unable to disclose the impact that adopting these Statements will have on its financial position and the results of its operations when the Statements are adopted. 44) We have appropriately disclosed the entity's policy regarding whether to first apply restricted or unrestricted resources when an expense is incurred for purposes for which both restricted and unrestricted net position is available and have determined that net position is properly recognized under the policy. 45) With respect to the supplementary information on which an in-relation-to opinion is issued, a) We acknowledge our responsibility for presenting the supplementary information in accordance with accounting principles generally accepted in the United States of America, and we believe the supplementary information, including its form and content, is fairly presented in accordance with accounting principles generally accepted in the United States of America.The methods of measurement and presentation of the supplementary information have not changed from those used in the prior period, and we have disclosed to you any significant assumptions or interpretations underlying the measurement and presentation of the supplementary information. b) If the supplementary information is not presented with the audited financial statements, we will make the audited financial statements readily available to the intended users of the supplementary information no later than the date we issue the supplementary information and the auditor's report thereon. 46) With respect to federal award programs: a) We are responsible for understanding and complying with and have complied with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards(Uniform Guidance),including requirements relating to preparation of the schedule of expenditures of federal awards. b) We acknowledge our responsibility for preparing and presenting the schedule of expenditures of federal awards(SEFA) and related disclosures in accordance with the requirements of the Uniform Guidance, and we believe the SEFA, including its form and content, is fairly presented in accordance with the Uniform Guidance. The methods of measurement or presentation of the SEFA have not changed from those used in the prior period and we have disclosed to you any significant assumptions and interpretations underlying the measurement or presentation of the SEFA. c) If the SEFA is not presented with the audited financial statements, we will make the audited financial statements readily available to the intended users of the SEFA no later than the date we issue the SEFA and the auditor's report thereon. d) We have identified and disclosed to you all of our government programs and related activities subject to the Uniform Guidance compliance audit,and have included in the SEFA expenditures made during the audit period for all awards provided by federal agencies in the form of federal awards, federal cost-reimbursement contracts, loans, loan guarantees,property(including donated surplus property),cooperative agreements,interest subsidies,insurance,food commodities,direct appropriations,and other direct assistance. e) We are responsible for understanding and complying with, and have complied with, the requirements of federal statutes,regulations,and the terms and conditions of federal awards related to each of our federal programs and have identified and disclosed to you the requirements of federal statutes,regulations,and the terms and conditions of federal awards that are considered to have a direct and material effect on each major program. I) We are responsible for establishing and maintaining,and have established and maintained,effective internal control over compliance for federal programs that provides reasonable assurance that we are managing our federal awards in compliance with federal statutes,regulations,and the terms and conditions of federal awards that could have a material effect on our federal programs. We believe the internal control system is adequate and is functioning as intended. g) We have made available to you all federal awards(including amendments,if any)and any other correspondence with federal agencies or pass-through entities relevant to federal programs and related activities. h) We have received no requests from a federal agency to audit one or more specific programs as a major program. i) We have complied with the direct and material compliance requirements(except for noncompliance disclosed to you), including when applicable,those set forth in the OMB Compliance Supplement, relating to federal awards and have identified and disclosed to you all amounts questioned and all known noncompliance with the direct and material compliance requirements of federal awards j) We have disclosed any communications from federal awarding agencies and pass-through entities concerning possible noncompliance with the direct and material compliance requirements, including communications received from the end of the period covered by the compliance audit to the date of the auditor's report. k) We have disclosed to you the findings received and related corrective actions taken for previous audits, attestation engagements, and internal or external monitoring that directly relate to the objectives of the compliance audit, including findings received and corrective actions taken from the end of the period covered by the compliance audit to the date of the auditor's report. 1) Amounts claimed or used for matching were determined in accordance with relevant guidelines in OMB's Uniform Guidance(2 CFR part 200,subpart E)and OMB Circular A-87,Cost Principles for State, Local, and Indian Tribal Governments, if applicable. m) We have disclosed to you our interpretation of compliance requirements that may have varying interpretations. n) We have made available to you all documentation related to compliance with the direct and material compliance requirements, including information related to federal program financial reports and claims for advances and reimbursements. o) We have disclosed to you the nature of any subsequent events that provide additional evidence about conditions that existed at the end of the reporting period affecting noncompliance during the reporting period. p) There are no such known instances of noncompliance with direct and material compliance requirements that occurred subsequent to the period covered by the auditor's report. q) No changes have been made in internal control over compliance or other factors that might significantly affect internal control, including any corrective action we have taken regarding significant deficiencies or material weaknesses in internal control over compliance,subsequent to the period covered by the auditor's report. r) Federal program financial reports and claims for advances and reimbursements are supported by the books and records from which the financial statements have been prepared. s) The copies of federal program financial reports provided you are true copies of the reports submitted,or electronically transmitted,to the respective federal agency or pass-through entity,as applicable. t) We have charged costs to federal awards in accordance with applicable cost principles. u) We are responsible for and have accurately prepared the summary schedule of prior audit findings to include all findings required to be included by the Uniform Guidance and we have provided you with all information on the status of the follow-up on prior audit findings by federal awarding agencies and pass-through entities, including all management decisions. v) We are responsible for and have ensured the reporting package does not contain protected personally identifiable information. w) We are responsible for and have accurately prepared the auditee section of the Data Collection Form as required by the Uniform Guidance. x) We are responsible for taking corrective action on each audit finding of the compliance audit and have developed a corrective action plan that meets the requirements of the Uniform Guidance. y) We have disclosed to you all contracts or other agreements with service organizations,and we have disclosed to you all communications from the service organizations relating to noncompliance at the service organizations,if applicable. 47) We reaffirm the repre Cations made to you in our letter dated February 9,2022 regarding your audit for the fiscal year ended June 30,22 Signature: �` { _ Title: Kevin ce,General Manger Signature . fic i•4y. .t..; `- ' 0 . ' ._,. : Title: Bonnie White, Director of Finance GREATER ROANOKE TRANSIT COMPANY (A Component Unit of the City of Roanoke, Virginia) FINANCIAL REPORT June 30, 2022 GREATER ROANOKE TRANSIT COMPANY (A Component Unit of the City of Roanoke, Virginia) Table of Contents Page(s) Financial Section Independent Auditor's Report 1 —3 Basic Financial Statements: Statements of Net Position 4 Statements of Revenues, Expenses, and Changes in Net Position 5 Statements of Cash Flows 6 Notes to Basic Financial Statements 7— 15 Compliance Section Schedule of Expenditures of Federal Awards 17 Notes to Schedule of Expenditures of Federal Awards 18 Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government 4 editing Standards 19—20 Independent Auditor's Report on Compliance for Each Major Program and on Internal Control over Compliance Required by the Uniform Guidance 21 —23 Summary of Compliance Matters 24 Schedule of Findings and Questioned Costs 25—30 Summary Schedule of Prior Audit Findings 31 —32 111 EDWARDS INDEPENDENT AUDITOR'S REPORT To the Honorable Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Report on the Audit of the Financial Statements Opinion We have audited the accompanying basic financial statements and the related notes to the financial statements, as listed in the table of contents, of the Greater Roanoke Transit Company(the "Company"), a component unit of the City of Roanoke, Virginia,as of and for the years ended June 30, 2022 and 2021. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the Company, as of June 30, 2022 and 2021, and the respective changes in financial position and cash flows thereof for the years then ended in accordance with accounting principles generally accepted in the United States of America. Basis for Opinion We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards. issued by the Comptroller General of the United States. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the Company and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Change in Accounting Principle As described in Note 1 to the financial statements, in 2022, the Company adopted new accounting guidance, GASB Statement No. 87 Leases. Our opinion is not modified with respect to this matter. Correction of Error As described in Note 10 to the financial statements, net position of the Company has been restated as of June 30, 2021. Our opinion is not modified with respect to this matter. Your Success is Our Focus 3906 Electric Road•Roanoke.Virginia 24018•540-345-0936•Fax 540-342-6181 •VIww BEcpas-com Report on the Audit of the Financial Statements(Continued) Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is required to evaluate whether there are conditions or events. considered in the aggregate, that raise substantial doubt about the Company's ability to continue as a going concern for twelve months beyond the financial statement date, including any currently know information that may raise substantial doubt shortly thereafter. Auditor's Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement,whether due to fraud or error,and to issue an auditor's report that includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards and Government Auditing Standards will always detect a material misstatement when it exists. The risk of not - detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements. In performing an audit in accordance with generally accepted auditing standards and Government Auditing Standards. we: • Exercise professional judgment and maintain professional skepticism throughout the audit. • Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error,and design and perform audit procedures responsive to those risks.Such procedures include examining,on a test basis,evidence regarding the amounts and disclosures in the financial statements. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Company's internal control. Accordingly, no such opinion is expressed. • Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements. • Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the Company's ability to continue as a going concern for a reasonable period of time. We are required to communicate with those charged with governance regarding, among other matters,the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit. 2 Report on the Audit of the Financial Statements(Continued) Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. Management has omitted the management's discussion and analysis that accounting principles generally accepted in the United States of America require to be presented to supplement the basic financial statements. Such missing information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. Our opinion on the basic financial statements is not affected by this missing information. Supplementary Information Our audit was conducted for the purpose of forming an opinion on the financial statements that collectively comprise the Company's basic financial statements. The schedule of expenditures of federal awards is presented for purposes of additional analysis as required by Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements Jro Federal Awards (Uniform Guidance), and is also not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures of federal awards is fairly stated in all material respects in relation to the basic financial statements as a whole. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated March 30, 2023 on our consideration of the Company's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the Company's internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Company's internal control over financial reporting and compliance. 41/4/ 64/444- Yea7.4-7,4%C CERTIFIED PUBLIC ACCOUNTANTS Roanoke, Virginia March 30, 2023 3 GREATER ROANOKE TRANSIT COMPANY (A Component Unit of the City of Roanoke, Virginia) Statements of Net Position June 30, 2022 and 2021 2021 (As restated, see Assets 2022 note 10) Current assets: Cash and cash equivalents $ 389.954 $ 877,990 Due from: Federal Transit Administration 3,746,172 2,055,346 Commonwealth of Virginia 876,987 506.886 Accounts receivable 272,074 113,705 Supplies and materials (note 3) 565,079 512,702 Other assets 218,894 51,344 Total current assets 6,069,160 4,117,973 Capital assets (note 4): Land 1.627.487 835,724 Buildings, structures and improvements 7,091.547 11,808,656 Buses 23,925,459 23,659,251 Shop and garage equipment 3,335.659 3,202,066 Office equipment and furnishings 644.141 1,120,464 Construction in progress 8.865,479 612,491 Accumulated depreciation (22.267.609) (24,546,502) Capital assets, net 23,222,163 16,692,150 Total assets 29,291,323 20,810,123 Liabilities Current liabilities: Trade accounts payable 3,382.577 1,045,437 Accrued salaries and benefits 256,405 298,654 Other liabilities (note 6) 458,646 - Total current liabilities 4,097,628 1,344.091 Net Position Investment in capital assets 23,222,163 16,692.150 Unrestricted 1,971,532 2,773,882 Total net position $ 25,193,695 $ 19,466,032 See accompanying notes to the basic financial statements. 4 GREATER ROANOKE TRANSIT COMPANY (A Component Unit of the City of Roanoke, Virginia) Statements of Revenues, Expenses, and Changes in Net Position Years ended June 30, 2022 and 2021 2021 (As restated, see 2022 note 10) Operating revenues: Charges for passenger fares $ 1,113,209 $ 1,053,761 Operating expenses: Salaries and wages 3,993.163 4,462,128 Fringe benefits 2,012,138 1,566,050 Services 872,089 648.239 Utilities 194,667 194,810 Insurance 258,191 248,576 Purchased services and other expenses 2,771,774 2,179,619 Materials and supplies 1.101,336 1,153,316 Depreciation 2,184,302 2,256,169 Total operating expenses 13,387.660 12,708,907 Operating loss (12,274,451) (11,655,146) Nonoperating revenues: Noncapital grants or assistance: Federal Transit Administration 3,837,582 6,030,274 Commonwealth of Virginia 3,654,212 5,794,347 City of Roanoke, Virginia 2,016,824 - City of Salem, Virginia 211,158 51,600 Town of Vinton, Virginia 84,956 23,779 New River Valley Metropolitan Planning Organization 94,705 20.270 Virginia Tech University 233,255 49,559 Carilion Foundation - 14,823 Downtown Roanoke, Inc. - 7,443 Other local operating assistance 10,518 - Total noncapital revenues 10,143,210 11,992,095 Local share and other revenues: Advertising 179,942 124,665 Rental income 47,073 61,147 Parking income 10,800 27,360 Interest income 1,204 1,511 Loss on disposal of asset (317) - Other 15,339 82,480 Total local share and other revenues 254,041 297,163 Total nonoperating revenues 10,397,251 12,289,258 Income (loss) before capital contributions (1.877,200) 634,112 Capital contributions 7,604,863 3.732,464 Change in net position 5,727,663 4,366,576 Total net position at beginning of year, restated (note 10) 19,466,032 15,099,456 Total net position at end of the year $ 25,193,695 $ 19,466,032 See accompanying notes to the basic financial statements. 5 GREATER ROANOKE TRANSIT COMPANY (A Component Unit of the City of Roanoke, Virginia) Statements of Cash Flows Years ended June 30, 2022 and 2021 2021 (As restated,see 2022 note 10) Cash flows from operating activities and local share and other revenues (excluding, interest): Cash received from customers $ 954,840 $ 1,191,262 Cash payments to employees tin-services (6,047,550) (6,175,985) Cash payments to suppliers for goods and services (4,351,108) (4,103,399) Local share and other revenue received 711,800 (169,081) Net cash used in operating activities (8,732,018) (9,257,203) Cash flows from noneapital financing activity: Noncapital grants received 8,172,522 10,219,176 Cash (lows from capital and related financing activities: Acquisition of capital assets (7,444,368) (5,850,243) Capital contributions 7,514,624 4,552,104 Net cash provided by (used in)capital and related financing activities 70,256 (1,298,139) Cash flows from investing activity: Interest income received 1,204 1,511 Net changes in cash and cash equivalents (488,036) (334,655) Cash and cash equivalents at beginning of year 877,990 1,212,645 Cash and cash equivalents at end of year $ 389,954 $ 877,990 Reconciliation of operating loss to net cash used in operating activities: Operating loss $ (12,274,451) $ (11,655,146) Adjustments to reconcile operating loss to net cash used in operating activities: Local share and other net revenue(excluding interest) 253,154 295,652 Depreciation 2,184,302 2,256,169 Changes in assets and liabilities: Decrease(increase)in accounts receivable (158,369) 141,320 Increase in supplies and materials (52,377) (16,596) Increase in other assets (167,550) (47,742) Increase in trade accounts payable 1,066,876 386,595 Decrease in accrued salaries and benefits (42,249) (147,807) Increase(decrease)in other liabilities 458,646 (469,648) Net cash used in operating activities $ (8,732,018) $ (9,257,203) Supplemental cash flow data Noncash capital and financial activities Capital asset purchases financed with accounts payable $ 1,270,264 $ 90,757 See accompanying notes to the basic financial statements. 6 GREATER ROANOKE TRANSIT COMPANY (A Component Unit of the City of Roanoke. Virginia) Notes to Basic Financial Statements June 30, 2022 and 2021 (1) Summary of Significant Accounting Policies (a) Organization and Purpose The Greater Roanoke Transit Company (the "Company") is a private, nonprofit, public service organization wholly owned by the City of Roanoke, Virginia (the "City"). The Company provides a comprehensive range of transportation services for the residents of the greater Roanoke area, including bus service along fixed routes, special services for the disabled, and shuttle buses. Similar to other public transportation systems, government subsidies are required to fund operations. The Company is the recipient of operating and capital grants from federal, state, and local agencies, including the Federal Transit Administration (the "FTA"), the Virginia Department of Rail and Public Transportation(the"DRPT"), and the City. Company policy decisions are made by the Board of Directors, which is comprised of two(2) City Council members, two (2) City employees, and three(3) citizens of the community at large. The Company contracts with First Group America Company (dba First Transit, Inc.) to provide senior management professionals. The remainder of the staff are employees of Southwestern Virginia Transit Management Company, Inc.("SVTMC"),a subsidiary of First Transit, Inc.Bargaining unit employees of SVTMC, which include all bus drivers and mechanics, are under a separate contract ratified by the Amalgamated Transit Union, A.F.L.-C.I.O.-C.L.C., Local Union 1493 ("Union") effective July 1, 2022 and expiring on June 30, 2025. The Company is reported as a discretely presented component unit with the City's reporting entity. (h) Basis of Accounting The accompanying financial statements reflect the transit operations of the Company and are accounted for on the economic resources measurement focus and use the accrual basis of accounting, which is in accordance with accounting principles generally accepted in the United States of America (`'GAAP"), as promulgated by the Governmental Accounting Standards Board, and conform with the requirements of the FTA's National Transit Database,as amended.Accordingly,revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Nonexchange transactions, in which the Company receives value without directly giving equal value in exchange, include appropriations from the City, grants, and donations. Revenues from grants and contributions are recognized in the fiscal year in which all eligibility requirements, including time requirements, if any are met. (c) Cash and Cash Equivalents The Company's cash and cash equivalents consist of cash on hand, demand deposits, and short-term investments with original maturities three months of less from date of acquisition. 7 (Continued) GREATER ROANOKE TRANSIT COMPANY (A Component Unit of the City of Roanoke. Virginia) Notes to Basic Financial Statements June 30, 2022 and 2021 (d) Supplies and Materials Supplies and materials consist of various consumable items which are maintained on a perpetual basis with periodic verification based on physical count. Supplies and materials are valued using a weighted average cost approach. (e) Capital Assets Capital assets are stated at cost less accumulated depreciation computed by the straight-line method over the estimated lives of the respective assets as follows: Buildings. structure, and improvements 2 to 40 years Buses 2 to 12 years Shop and garage equipment 2 to 10 years Office equipment and furnishings 2 to 10 years Contributed and donated capital assets are recorded at acquisition value at the date of receipt.The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets` lives are not capitalized. ()9 Accounts Receivable Accounts receivable are recorded at the invoiced amount and do not bear interest. The Company does not record an allowance for existing accounts receivable based on historical experience. Account balances are charged off after all means of collection have been exhausted and the potential for recovery is considered remote. (g) Compensated Absences Company employees are granted vacation leave in varying amounts. In the event of termination, an employee is paid for accumulated vacation in full. Accumulated vacation is recorded as an expense and liability as the benefits accrue to employees. Sick leave is recorded as an expense as the employee utilizes it. In accordance with GAAP, the liability calculations include an accrual at the current rate of pay and ancillary salary-related payments associated with its ultimate liquidation. Compensated absence liabilities are reported as a component of accrued salaries and benefits. 8 (Continued) GREATER ROANOKE TRANSIT COMPANY (A Component Unit of the City of Roanoke, Virginia) Notes to Basic Financial Statements June 30, 2022 and 2021 (h) Leases For the year ended June 30, 2022, the financial statements include the adoption of GASB Statement No. 87,Leases. The primary objective of this statement is to enhance the relevance and consistency of information about governments' leasing activities. This statement establishes a single model of lease accounting based on the principle that leases are financings of the right to use an underlying asset. Under this statement, a lessee is required to recognize a lease liability and an intangible right-to-use lease asset. A lessor is required to recognize a lease receivable and deferred lease revenue. The Company reviewed their leases and determined that its operating leases that meet the guidelines of GASB No. 87 are not material to the financial statements as a whole. The Company will evaluate each year. (I) Operating Revenues and Expenses Operating revenues consist of charges for passenger fares and are recorded as revenue at the time of sale. Rental and parking income are recorded on the accrual basis of accounting based upon the date in which services are provided to customers. Operating expenses include costs of services provided, including personnel costs, purchased services, utilities, materials and supplies, insurance and depreciation. All other revenues and expenses, with the exception of capital contributions, are classified as nonoperating revenues and expenses. (j) Unearned Revenues Unearned revenues represent amounts for which asset recognition criteria have been met,but for which revenue recognition criteria have not been met.Grants and contributions received before the eligibility requirements are met have been recorded as unearned revenues. (k) Deferred Compensation Plan Company employees participate in the Southwestern Virginia Transit Management Company, Inc. Retirement Plan (the "Plan"), which is a deferred compensation plan and trust covering all eligible employees of the Company'. Under the terms of the Plan agreement,all full-time employees are required to participate in the Plan upon completion of their probationary employment period, which is 90 days from date of hire for all employees. Southwest Virginia Transit Management Company, Inc. is the Trustee of the Plan,which is administered by the Reliance Trust Company. Participants contribute to the Plan through both mandatory and voluntary payroll deductions. Participants are required to contribute a minimum of 3% of annual compensation. Participants may elect to defer up to 100% of their pretax compensation not to exceed the Internal Revenue Service("IRS") limitations on net contributions. The Company can make contributions at its discretion. The Plan qualifies as a government plan under Section 457 of the Internal Revenue Code. This qualification exempts the Plan from the Employee Retirement Income Security Act and the Department of Labor regulations. Charges to operations under the Plan are based on 3%of union and salary participants' eligible payroll. 9 (Continued) GREATER ROANOKE TRANSIT COMPANY (A Component Unit of the City of Roanoke. Virginia) Notes to Basic Financial Statements June 30, 2022 and 2021 (I) Net Position Net position represents the difference between assets and liabilities.Net position may be comprised of three components: Investment in Capital Assets — Consists of the historical cost of capital assets net of any accumulated depreciation. Restricted — Consists of assets where limitations are imposed through external restrictions imposed by creditors, grantors, or the laws and regulations of other governments. Unrestricted—All other net position is reported as net invested in this category. (m) Use of Estimates The preparation of financial statements in conformity with GAAP requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, and net position at the date of the financial statements and the reported amounts of revenues, expenses, and changes in net position during the reporting period. Actual results could differ from these estimates. (2) Cash and Cash Equivalents All cash and cash equivalents are held by financial institutions in the name of the Company.At June 30. 2022 and 2021.all cash and cash equivalents were fully collateralized pursuant to agreements with all participating financial institutions to pledge assets on a pooled basis to secure public deposits according to the Virginia Security for Public Deposits Act Regulations of the Code of Virginia. (3) Supplies and Materials As of June 30, 2022 and 2021, supplies and materials consisted of the following: 2022 2021 Parts $ 533,207 $ 474,424 Diesel Fuel 20,261 31,009 Lubricating Oil 1 1,61 1 7,269 $ 565,079 $ 512,702 10 (Continued) GREATER ROANOKE TRANSIT COMPANY (A Component Unit of the City of Roanoke, Virginia) Notes to Basic Financial Statements June 30, 2022 and 2021 (4) Capital Assets Balances June 30, 2021 (as Balances restated,see June 30, note 10) Increases Decreases 2022 Capital assets not being depreciated: Land $ 835.724 $ 791,763 $ - $ 1,627,487 Construction in progress 612.491 8.705.447 (452,459) 8,865.479 Other capital assets being depreciated: Building,structures and improvements 11.808,656 32,493 (4.749,602) 7.091,547 Buses 23.659,251 266.208 - 23,925.459 Shop and garage equipment 3,202,066 138,213 (4.620) 3.335,659 Office equipment and furnishings 1.120.464 24,728 (501,051) 644.141 Accumulated depreciation (24.546.502) (2.184.302) 4.463.195 (22.267.609) Net capital assets being depreciated 15,243,935 (1,722.660) (792.078) 12.729.197 Capital assets.net $ 16,692,150 $ 7.774,550 $(1,244,537) $23,222.163 (5) Deferred Compensation Plan The Company has a deferred compensation plan(see note 1(k))covering all hourly and salaried employees. The Company's contributions to the deferred compensation plan were $130,467 in fiscal year 2022 and $125,694 in fiscal year 2021. (6) Other Liabilities Included in other liabilities at June 30, 2022 and 2021, are unearned revenues of$458,646 and $-0- (as restated in note 10), respectively. 11 (Continued) GREATER ROANOKE TRANSIT COMPANY (A Component Unit of the City of Roanoke, Virginia) Notes to Basic Financial Statements June 30, 2022 and 2021 (7) Contractual Commitments Under the provisions of a management contract with First Group America Company(dba First Transit, Inc.), which originally became effective on March 1, 2010 and was renewed July 1, 2020, the Company paid a monthly fee of$29,095 and $28,521 for management services for years ended June 30, 2022 and 2021, respectively. Total fees paid for the years ended June 30, 2022 and 2021, were $349,140 and $342,257, respectively. Certain assets acquired with FTA grants must be kept in service for a specified time period as a requirement of the grants. If these assets are removed from service, the Company must reimburse FTA for up to 80% of their fair market value on the date of disposition. Capital assets, net, approximated $23.2 million and $16.7 million for the years ended June 30, 2022 and 2021, respectively, and are subject to these grant requirements. The Company has agreements with the City of Salem, Virginia and Town of Vinton, Virginia to provide bus service to each locality, which may be terminated by either party upon written notice of twelve months and six months, respectively. The localities reimburse the Company for 51% of the net operating costs based upon passenger counts and service miles. (8) Construction Commitments The Company is constructing a $13.2 million bus transfer station. Its construction commitment as of June 30, 2022 is approximately $6.5 million. (9) Risk Management The Company is exposed to various risks of loss such as theft of,damage to,and destruction of assets,injuries to employees, and natural disasters. The Company carries commercial insurance for their risks. There have been no significant reductions in insurance coverage from coverage in the prior year and settled claims have not exceeded the amount of insurance coverage in any of the past three fiscal years. The Company is involved in various legal proceedings from time to time in the normal course of business. In management's opinion,the Company is not currently involved in any legal proceedings which individually or in the aggregate could have a material effect on the financial condition, results of operations, and/or liquidity of the Company. 12 (Continued) GREATER ROANOKE TRANSIT COMPANY (A Component Unit of the City of Roanoke, Virginia) Notes to Basic Financial Statements June 30, 2022 and 2021 (10) Prior Period Restatement of Net Position The Company restated net position for grant and miscellaneous revenue and local operating subsidies not recognized in prior years, unrecorded land exchanged for property, and miscellaneous expense not recognized in prior years. The impacts of correcting these errors are summarized below. Net position balance July 2021. as previously reported $ 19,063,417 Miscellaneous revenue (4,920) Miscellaneous expense 1,097 Unrecorded land 115,000 Grant revenue (1,037,699) Deferred revenue 1 329 137 Net change 402,615 Net position balance July 1, 2021, as restated $ 19,466,032 (11) Subsequent Events In preparing the financial statements, the Company has evaluated events and transactions for potential recognition or disclosure through March 30, 2023 report date. 13 (Continued) GREATER ROANOKE TRANSIT COMPANY (A Component Unit of the City of Roanoke. Virginia) Notes to Basic Financial Statements June 30, 2022 and 2021 (12) New Accounting Pronouncements The Governmental Accounting Standards Board(GASB) has issued the following Statements which are not yet effective. The effective dates below are updated based on Statement No. 95, Postponement of the Effective Dates of Certain Authoritative Guidance due to the COVID-19 pandemic. In May 2019, the GASB issued Statement No. 91, Conduit Debt Obligations. This Statement provides a single method of reporting conduit debt obligations by issuers and eliminates diversity in practice associated with (1) commitments extended by issuers, (2) arrangements associated with conduit debt obligations, and (3)related note disclosures. The requirements of this Statement are effective for reporting periods beginning after December 15, 2021. In March 2020, the GASB issued Statement No. 94, Public-Private and Public-Public Partnerships and Availability Payment Arrangements. This Statement improves financial reporting by addressing issues related to public-private and public-public partnership arrangements (PPPs). The requirements of this Statement are effective for reporting periods beginning after June 15, 2022. In May 2020. the GASB issued Statement No. 96, Subscription-Based Information Technology Arrangements. This Statement provides guidance on the accounting and financial reporting for subscription-based information technology arrangements (SBITAs) for government end users (governments). The requirements of this Statement are effective for reporting periods beginning after June 15, 2022. In April 2022. the GASB issued Statement No. 99, Omnibus 2022. The objectives of this Statement are to enhance comparability in accounting and financial reporting and to improve the consistency of authoritative literature by addressing(I) practice issues that have been identified during implementation and application of certain GASB Statements and (2) accounting and financial reporting for financial guarantees. The requirements related to extension of the use of LIBOR, accounting for SNAP distributions, disclosures of nonmonetary transactions, pledges of future revenues by pledging governments, clarification of certain provisions in Statement 34, as amended, and terminology updates related to Statement 53 and Statement 63 are effective upon issuance. The requirements related to leases, PPPs, and SBITAs are effective for fiscal years beginning after June 15,2022,and all reporting periods thereafter.The requirements related to financial guarantees and the classification and reporting of derivative instruments within the scope of Statement 53 are effective for fiscal years beginning after June 15, 2023, and all reporting periods thereafter. In June 2022, the GASB issued Statement No. 100. Accounting Changes and Error Corrections. This Statement requires disclosure in notes to financial statements of descriptive information about accounting changes and error corrections, such as their nature. In addition. information about the quantitative effects on beginning balances of each accounting change and error correction should be disclosed by reporting unit in a tabular format to reconcile beginning balances as previously reported to beginning balances as restated. The requirements of this Statement are effective for accounting changes and error corrections made in fiscal years beginning after June 15, 2023, and all reporting periods thereafter. Earlier application is encouraged. 14 (Continued) GREATER ROANOKE TRANSIT COMPANY (A Component Unit of the City of Roanoke, Virginia) Notes to Basic Financial Statements June 30, 2022 and 2021 In June 2022, the GASB issued Statement No. 101, Compensated Absences. This statement updates the recognition and measurement guidance for compensated absences and amends certain previously required disclosures. The requirements of this Statement are effective for reporting periods beginning after December 15, 2023. Management has not determined the effects these new GASB Statements may have on prospective financial statements. Management has not determined the effects these new GASB Statements may have on prospective financial statements. 15 THIS PAGE INTENTIONALLY BLANK COMPLIANCE SECTION GREATER ROANOKE TRANSIT COMPANY (A Component Unit of the City of Roanoke, Virginia) Schedule of Expenditures of Federal Awards For the Year Ended June 30, 2022 Federal Grantor/Pass-Through Grantor/ Assistance Listing Program Title or Cluster Title Number Identifying Number Expenditures Department of Trans portation Federal Transit Cluster FY07 FTA Capital Assistance 20.500 VA-04-0027-00 $ 10,345 FY10 FTA Capital Assistance 20.500 VA-04-0046-00 42,330 FY21 FTA Capital Assistance 20.507 VA-2021-037-01-00 1,990,524 FY21 FTA Capital Assistance 20.507 VA-2021-038-01-00 35,159 FY22 FTA Operating Assistance- ARPA 20.507 VA-2022-027-01-00 3,422,599 5,500,957 Bus and Bus Facilities Formula Program FY 18 FTA Capital Assistance 20.526 VA-2018-011-01-00 88.668 FY20 FTA Capital Assistance 20.526 VA-2020-033-01-00 44,479 FY21 FTA Capital Assistance 20.526 VA-2021-012-02-00 3,354 FY22 FTA Capital Assistance 20.526 VA-2022-010-01-00 51,994 188,495 Total Federal Transit Cluster 5.689,452 Formula Grants for Rural Areas Virginia Department of Rail and Public Transportation FY20 Operating Assistance- CARES 20.509 VA-2020-019 105,522 FY20 Operating Assistance- CARES 20.509 VA-2020-019-02 409,056 FY20 Operating Assistance- CARES 20.509 VA-2020-019-02 78,897 FY20 Operating Assistance- ARPA 20.509 VA-2021-027 57,077 650,552 Total Department of Transportation 6,340,004 Grand Total Federal Financial Assistance S 6,340,004 See accompanying notes to schedule of expenditures of federal awards. 17 GREATER ROANOKE TRANSIT COMPANY (A Component Unit of the City of Roanoke, Virginia) Notes to Schedule of Expenditures of Federal Awards For the Year Ended June 30, 2022 NOTE A—BASIS OF PRESENTATION The accompanying Schedule of Expenditures of Federal Awards (the "Schedule") includes the federal award activity of the Greater Roanoke Transit Company (the "Company")under programs of the federal government for the year ended June 30, 2022. The information in the Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (the"Uniform Guidance"). Because the Schedule presents only a selected portion of the operations of the Company, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the Company. NOTE B—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Subpart E of the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. NOTE C—INDIRECT COST RATE The Company has not elected to use the 10%de minimis indirect cost rate allowed under the Uniform Guidance. NOTE D—OUTSTANDING LOAN BALANCES At June 30, 2022, the Company had no outstanding loan balances requiring continuing disclosure. 18 F,DWARDS INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Board of Directors Greater Roanoke Transit Company Roanoke, Virginia We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the Greater Roanoke Transit Company (the "Company") as of and for the year ended June 30, 2022, and the related notes to the financial statements, which collectively comprise the Company's basic financial statements,and have issued our report thereon dated March 30, 2023. Internal Control over Financial Reporting In planning and performing our audit of the financial statements. we considered the Company's internal control over financial reporting (internal control) as a basis for designing the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Company's internal control. Accordingly, we do not express an opinion on the effectiveness of the Company's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency,or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency,or a combination of deficiencies,in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that have not been identified. We identified certain deficiencies in internal control,described in the accompanying schedule of findings and questioned costs as Items 2022-001, 2022-002, and 2022-03 that we consider to be material weaknesses. Your Success is Our Focus 3906 Electric Road•Roanoke Viremia 24018•540-345-0936•Fax 540-342-6181 •NXWAy l3Fcpas corn Report on Compliance and Other Matters As part of obtaining reasonable assurance about whether the Company's financial statements are free of material misstatement. we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed an instance of noncompliance that is required to be reported under Government Auditing Standards and which is described in the accompany schedule of findings and questioned costs as Item 2022-04. Company's Response to Findings Government Auditing Standards requires the auditor to perform limited procedures on the Company's responses to the findings identified in our audit and described in the accompanying schedule of findings and questioned costs. The Company's responses were not subjected to the auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on them. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing,and not to provide an opinion on the effectiveness of the Company's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Company's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. 4tete/41 64/lidd, YoNybaoeg,4747/? CERTIFIED PUBLIC ACCOUNTANTS Roanoke, Virginia March 30, 2023 20 EDWARDS INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY THE UNIFORM GUIDANCE Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Report on Compliance for Each Major Federal Program Qualified Opinion We have audited the Greater Roanoke Transit Company's(the "Company-)compliance with the types of compliance requirements described in the OMB Compliance Supplement that could have a direct and material effect on each of the Company's major federal programs for the year ended June 30. 2022. The Company's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Qualified Opinion on Assistance Listing #20.500/20.507720.526, Federal Transit Cluster In our opinion, except for the noncompliance described in the Basis for Qualified and Unmodified Opinions Section of our report, the Company, complied, in all material respects. with the types of compliance requirements referred to above that could have a direct and material effect on the Federal Transit Cluster for the year ended June 30,2022. Basis for Qualified Opinion We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America;the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Our responsibilities under those standards and the Uniform Guidance are further described in the Auditor's Responsibilities for the Audit of Compliance section of our report. We are required to be independent of the Company and to meet our other ethical responsibilities, in accordance with relevant ethical requirements related to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion on compliance for each major federal program. Our audit does not provide a legal documentation of the Company's compliance with the compliance requirements referred to above. Your Success is Our Focus 3906 Electric Road•Roanoke.Virginia 24018•540-345-0936•Fax 540-342-6181 •www BEcpas corn Report on Compliance for Each Major Federal Program (Continued) Alatter Giving Rise to Qualified Opinion on Assistance Listing#20.500/20.507/20.526, Federal Transit Cluster As described in the accompanying schedule of findings and questioned costs,the Company did not comply with the requirements regarding Assistance Listing #20.500/20.507/20.526, Federal Transit Cluster as described in Item 2022-005 for Cash Management. Compliance with such requirements is necessary, in our opinion for the Company to comply with the requirements applicable to that program. Responsibilities of Management for Compliance Management is responsible for compliance with the requirements referred to above and for the design, implementation, and maintenance of effective internal control over compliance with the requirements of laws, statutes, regulations, rules, and provisions of contracts or grant agreements applicable to the Company's federal programs. Auditor's Responsibilities for the Audit of Compliance Our objectives are to obtain reasonable assurance about whether material noncompliance with the compliance requirements referred to above occurred,whether due to fraud or error,and express an opinion on the Company's compliance based on our audit. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards, Government Auditing Standards, and the Uniform Guidance will always detect material noncompliance when it exists. The risk of not detecting material noncompliance resulting from fraud is higher than for that resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Noncompliance with the compliance requirements referred to above is considered material if there is a substantial likelihood that, individually or in the aggregate, it would influence the judgement made by a reasonable user of the report on compliance about the Company's compliance the requirements of each major federal program as a whole. In performing an audit in accordance with generally accepted auditing standards, Government Auditing Standards, and the Uniform Guidance, we: • Exercise professional judgment and maintain professional skepticism throughout the audit. • Identify and assess the risk of material noncompliance, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the Company's compliance with the compliance requirements referred to above and performing such other procedures as we considered necessary in the circumstances. • Obtain an understanding of the Company's internal control over compliance relevant to the audit in order to design audit procedures that are appropriate in the circumstances and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of the Company's internal control over compliance Accordingly, no such opinion is expressed. We are required to communicate with those charged with governance regarding.among other matters,the planned scope and timing of the audit and any significant deficiencies and material weaknesses in internal control over compliance that we identified during the audit. 22 Report on Internal Control over Compliance Our consideration of internal control over compliance was for the limited purpose described in the Auditor's Responsibilities for the Audit of Compliance section above and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies in internal control over compliance and therefore, material weaknesses or significant deficiencies may exist that were not identified. However, as discussed below, we did identify certain deficiencies in internal control over compliance that we consider to be material weaknesses and significant deficiencies. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. We consider the deficiency in internal control over compliance described in the accompanying schedule of findings and questioned costs as Item 2022-005 to be a material weakness. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our audit was not designed for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, no such opinion is expressed. Government Auditing Standards requires the auditor to perform limited procedures on the Company's response to the internal control over compliance findings identified in our audit is described in the accompanying schedule of findings and questioned costs. The Company's response was not subjected to the other auditing procedures applied in the audit of compliance and, accordingly, we express no opinion the response. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose.�a erf/111 C Y/� 47 9$•p'Sp CERTIFIED PUBLIC ACCOUNTANTS Roanoke, Virginia March 30, 2023 23 GREATER ROANOKE TRANSIT COMPANY SUMMARY OF COMPLIANCE MATTERS June 30,2022 As more fully described in the Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards, we performed tests of the Company's compliance with certain provisions of the laws,regulations, contracts, and grants shown below. LOCAL COMPLIANCE MATTERS Company By-Laws COMMONWEALTH OF VIRGINIA COMPLIANCE MATTERS Virginia Public Procurement Act—Prompt Payment Requirement FEDERAL COMPLIANCE MATTERS Compliance Supplement for Single Audits of State and Local Governments Provisions and conditions of agreements related to federal programs selected for testing. 24 GREATER ROANOKE TRANSIT COMPANY SCHEDULE OF FINDINGS AND QUESTIONED COSTS June 30,2022 A. SUMMARY OF AUDITOR'S RESULTS 1. The auditor's report expresses an unmodified opinion on the financial statements. 2. Three material weaknesses relating to the audit of the financial statements were reported in the Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards. 3. One instance of noncompliance material to the financial statements was disclosed. 4. One material weakness relating to the audit of the major federal award program was reported in the Independent Auditor's Report on Compliance for Each Major Program and on Internal Control over Compliance Required by the Uniform Guidance. 5. The auditor's report on compliance for the major federal award program expresses a qualified opinion. 6. The audit disclosed one finding relating to the major program. 7. The programs tested as major were: Assistance Listing Name of Program Number Federal Transit Administration Grant Cluster: Capital Investment Grants 20.500 Federal Transit Formula Grants-Operating and Capital Assistance 20.507 Bus and Bus Facilities Program 20.526 American Rescue Plan COVID-19 Operating Assistance 20.507 8. The threshold for distinguishing Type A and B programs was $750,000. 9. The Company was not determined to be a low-risk auditee. 25 (Continued) GREATER ROANOKE TRANSIT COMPANY SCHEDULE OF FINDINGS AND QUESTIONED COSTS June 30,2022 B. FINDINGS—FINANCIAL STATEMENT AUDIT 2022-001: Segregation of Duties and Management Oversight(Material Weakness) Condition: Due to staff turnover, duties handled by the Director of Finance included incompatible duties such as: • Collection of cash, post receipts to general ledger, and prepare bank deposit slips Criteria: A fundamental concept of internal controls is the separation of duties. No one employee should have access to both physical assets and the related accounting records, or to all phases of a transaction. In addition,all significant transactions and controls should involve reconciliations and supervisory, or management level, reviews of those processes. An effective and timely review process is intended to prevent and detect both fraud and errors. Cause: Turnover in key positions can result in individuals performing duties that are not appropriately segregated. In addition, turnover can also create challenges in the oversight or review function. Effect: Internal controls are designed to safeguard assets and detect losses from employees dishonesty or error. Recommendation: Steps should be taken to eliminate conflicting duties and implement compensating controls, where possible. Views of Responsible Officials and Planned Corrective Actions: In August 2022,a new Director of Finance updated procedures to remove the aforementioned duties from the position. Currently, two Accounting Associates and the Money Room Shift Leader process bus station and accounts receivable receipts. Cash fares are counted twice weekly by a minimum of three staff members, not including the Director of Finance. With minimal exceptions, all monies received are kept in a locked safe and transported to the bank by an armored cash handling company. 26 (Continued) GREATER ROANOKE TRANSIT COMPANY SCHEDULE OF FINDINGS AND QUESTIONED COSTS June 30,2022 B. FINDINGS—FINANCIAL STATEMENT AUDIT (Continued) 2022-002: Grant Management and Operating Assistance(Material Weakness) Condition: During 2022, various functions related to financial management were not performed timely resulting in difficulties and delays in completion of the annual audit, including the need to prepare material adjustments to both the current year financials and a restatement to prior year balances. Criteria: Internal controls related to financial management should be designed to ensure timely reconciliations are performed, including submission of reimbursement requests and reconciling grant and local revenue. Timely and effective reconciliations ensure the financials provided for the annual audit are provided based on the agreed upon schedule with the auditors which allows timely inclusion in the City's financial report as well as to meet federal reporting deadlines. In addition, these reconciliations will ensure that financials do not require adjustments. Cause: Turnover in financial positions, increased levels of federal and state grants, and implementation of a new financial software caused significant delays in performance of and reduction in effectiveness of certain financial duties. Effect: Current and prior period audit adjustments were required to prepare the financials in accordance with Generally Accepted Accounting Principles. In addition, there were significant delays in completion of the annual audit. Recommendation: We recommend that the Company establish financial management procedures to ensure that timely reconciliations and submissions of reimbursement requests. We would recommend these procedures be performed monthly and include tracking and reconciling grant activity by type (federal, state, and local). Views of Responsible Officials and Planned Corrective Actions: During FY2022,a new Director of Finance and Accounting Supervisor were hired. They are in the process of reviewing operating procedures and have created a monthly close checklist to create consistency in the timing and manner of recording financial activities. Beginning in FY2024, staff will be assigned specific monthly close duties and monthly activity should be fully recorded by the 20th of the subsequent month. Members of the Accounting Team have been receiving financial system training on various topics from the system vendor and management is researching additional outside training opportunities. 27 (Continued) GREATER ROANOKE TRANSIT COMPANY SCHEDULE OF FINDINGS AND QUESTIONED COSTS June 30,2022 B. FINDINGS—FINANCIAL STATEMENT AUDIT (Continued) 2022-003: Bank Reconciliations(Material Weakness) Condition: Monthly bank reconciliations were not prepared by an accountant and reviewed and approved by a supervisor in a timely manner. Criteria: Monthly bank reconciliations should be performed by the 15th of the next month. Cause: Staff shortage and lack of cash flow management. Effect: Poor cash flow management resulting in vendor and contractor invoices not being paid timely. Recommendation: We recommend bank reconciliations be prepared by an accountant and reviewed by a supervisor to ensure unreconciled or unusual items, or other matters noted in the reconciliation, are detected and addressed in a timely manner. Views of Responsible Officials and Planned Corrective Actions: Specific Accounting Team members have been assigned responsibility for reconciling individual bank account activity. Staff will receive the required system training and delinquent reconciliations will be completed by June 30, 2023. A new monthly close checklist has been developed, and includes preparation and review of these reconciliations. Beginning in FY2024, all monthly close items should be completed by the 20th of the subsequent month. 2022-004: Virginia Public Procurement Act Prompt Payment Requirement Condition: As discussed in later findings, the Company did not pay certain contractors for the construction of the bus transfer station on a timely basis. Criteria: Section 2.2-4352 of the Code of Virginia requires that every agency of local government that acquires goods or services shall promptly pay for the completed delivered goods or services by the required payment date. The required payment date shall be either(i)the date on which payment is due under the terms of the contract for the provision of the goods or services or(ii)if a date is not established by contract, not more than forty-five days after goods or services are received or the invoice is rendered. 28 (Continued) GREATER ROANOKE TRANSIT COMPANY SCHEDULE OF FINDINGS AND QUESTIONED COSTS June 30,2022 B. FINDINGS—FINANCIAL STATEMENT AUDIT (Continued) 2022-004: Virginia Public Procurement Act Prompt Payment Requirement(Continued) Cause: Due to a lack of cash flow and grant management,insufficient funds were available to pay a certain contractors timely. Effect: A contractor upon delay of receipt of payment within a reasonable timeframe contacted the City of Roanoke requesting payment. Recommendation: All vendors are to be paid in a timely manner as defined by the Code of Virginia. Views of Responsible Officials and Planned Corrective Actions: Due to technical issues, staff was unable to submit grant draw requests to the Federal Transit Authority through their Electronic Clearing House Operation [ECHO] system, significantly effecting the company's cash flow. This system access issue is now resolved and management has targeted April 30, 2023 to complete eligible drawdowns. Additionally, detailed spreadsheets tracking grant activity have been developed,which will allow staff to better monitor reimbursement requests and a specific task related to ensuring payment to the transfer station construction vendor has been added to the newly-developed monthly close list. C. FINDINGS AND QUESTIONED COSTS—MAJOR FEDERAL AWARD PROGRAM AUDIT 2022-005: Federal Transit Cluster—AL# 20.507, Cash Management— Material Noncompliance/Material Weakness in Controls over Compliance Condition: A lack of cash flow and grant management oversight resulted in contractors not being paid timely for the construction of the bus transfer station. Criteria: All grant activities should include management level oversight to ensure timeliness, accuracy, and compliance with specified grant requirements. Cause: Lack of proactive cash flow and grant management occurred when invoices received. Effect: Contractors were not paid for over 30 days after receipt of invoice. Repeated delays in payments could result in work stoppage and project delays. 29 (Continued) GREATER ROANOKE TRANSIT COMPANY SCHEDULE OF FINDINGS AND QUESTIONED COSTS June 30,2022 C. FINDINGS AND QUESTIONED COSTS — MAJOR FEDERAL AWARD PROGRAM AUDIT (Continued) 2022-005: Federal Transit Cluster—AL#20.507, Cash Management—Material Noncompliance/Material Weakness in Controls over Compliance(Continued) Recommendation: A designated management level individual should have oversight to require timely drawdowns of capital grants and timely payment of invoices. Views of Responsible Officials and Planned Corrective Actions: Due to technical issues, staff was unable to submit grant draw requests to the Federal Transit Authority through their Electronic Clearing House Operation [ECHO] system, significantly effecting the company's cash flow. This system access issue is now resolved and management has targeted April 30, 2023 to complete eligible drawdowns. Additionally, detailed spreadsheets tracking grant activity have been developed,which will allow staff to better monitor reimbursement requests and a specific task related to ensuring payment to the transfer station construction vendor has been added to the newly-developed monthly close list. 30 GREATER ROANOKE TRANSIT COMPANY SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS June 30, 2022 A. FINDINGS—FINANCIAL STATEMENT AUDIT 2021-001: Segregation of Duties and Management Oversight(Material Weakness) Condition: Due to staff turnover, duties handled by the Director of Finance included incompatible duties such as: • Collection of cash. post receipts to general ledger, and prepare bank deposit slips • Preparation of payroll, edit master employee file. and generate payroll checks Criteria: A fundamental concept of internal controls is the separation of duties. No one employee should have access to both physical assets and the related accounting records, or to all phases of a transaction. In addition,all significant transactions and controls should involve reconciliations and supervisory, or management level, reviews of those processes. An effective and timely review process is intended to prevent and detect both fraud and errors. Cause: Turnover in key positions can result in individuals performing duties that are not appropriately segregated. In addition, turnover can also create challenges in the oversight or review function. Effect: Internal controls are designed to safeguard assets and detect losses from employees dishonesty or error. Recorrnnendation: Steps should be taken to eliminate conflicting duties and implement compensating controls, where possible. Current Status: Still applicable with regard to cash receipts. 31 (Continued) GREATER ROANOKE TRANSIT COMPANY SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS June 30, 2022 A. FINDINGS—FINANCIAL STATEMENT AUDIT (Continued) 2021-002: Grant Management and Operating Assistance(Material Weakness) Condition: During 2021, various functions related to financial management were not performed timely resulting in difficulties and delays in completion of the annual audit, including need to prepare material audit adjustments to both the current year financials and a restatement to prior year balances. Criteria: Internal controls related to financial management should be designed to ensure timely reconciliations are performed, including submission of reimbursement requests and reconciling grant and local revenue. Timely and effective reconciliations ensure the financials provided for the annual audit are provided based on the agreed upon schedule with the auditors which allows timely inclusion in the City's financial report as well as to meet federal reporting deadlines. In addition, these reconciliations will ensure that financials do not require adjustments by the auditors. Cause: Turnover in financial positions. increased levels of federal and state grants, and implementation of a new financial software caused significant delays in performance of and reduction in effectiveness of certain financial duties. Effect: Current and prior period audit adjustments were required to prepare the financials in accordance with Generally Accepted Accounting Principles. In addition, there were significant delays in completion of the annual audit. Recommendation: We recommend that the Company establish financial management procedures to ensure that timely reconciliations and submissions of reimbursement requests. We would recommend these procedures be performed monthly and include tracking and reconciling grant activity by type (federal, state, and local). Current Status: Still applicable. Similar instance noted in current year. 32 GREATER ROANOKE TRANSIT COMPANY COMMENTS ON INTERNAL CONTROL AND OTHER SUGGESTIONS FOR YOUR CONSIDERATION June 30, 2022 CONTENTS Page INDEPENDENT AUDITOR'S REPORT ON COMMENTS AND SUGGESTIONS COMMENTS AND SUGGESTIONS RESULTING FROM THE CURRENT YEAR AUDIT 3 SUMMARY OF PRIOR YEAR COMMENTS AND OTHER SUGGESTIONS 5 ACCOUNTING AND OTHER MATTERS 8 EDWARDS INDEPENDENT AUDITOR'S REPORT ON COMMENTS AND SUGGESTIONS Board of Directors Greater Roanoke Transit Company Roanoke, Virginia In planning and performing our audit of the financial statements of the Greater Roanoke Transit Company (the "Company") as of and for the year ended June 30, 2022, in accordance with auditing standards generally accepted in the United States of America, we considered its internal control over financial reporting(internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements and to comply with any other applicable standards, such as Government Auditing Standards and the regulations set forth in the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we do not express an opinion on the effectiveness of the entity's internal control. Our consideration of internal control was for the limited purpose described in the first paragraph and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and. therefore, material weaknesses or significant deficiencies may exist that were not identified. In addition, because of inherent limitations in internal control. including the possibility of management override of controls, misstatements due to error or fraud may occur and not be detected by such controls. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Certain material weaknesses were identified during our procedures that are included in the Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards and the Independent Auditor's Report on Compliance for Each Major Program and on Internal Control over Compliance Required by the Uniform Guidance which should be read in conjunction with this report. Additionally, during our audit, we have become aware of certain other matters that provide opportunities for improving your financial reporting system and/or operating efficiency. Such comments and suggestions regarding these matters, if any. are also included in the attached report, but are not designated as a material weakness or significant deficiency. Since our audit is not designed to include a detail review of all systems and procedures, these comments should not be considered as being all-inclusive of areas where improvements might be achieved. We also have included information on accounting and other matters that we believe is important enough to merit consideration by management and those charged with governance. It is our hope that our suggestions will be taken in the constructive light in which they are offered. lour Success is our Focus 3906 Electric Road•Roanoke.Virginia 24018•540-345-0936•Fax 540-342-6181 •WNW BEcpas corn We have already discussed these comments and suggestions with management, and we will be pleased to discuss them in further detail at your convenience, to perform any additional study of these matters, or to assist you in implementing the recommendations. The entity's responses to our recommendations are included in this report. The responses were not subjected to the auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on them. This communication is intended solely for the information and use of the Greater Roanoke Transit Company, management, and the appropriate state and federal regulatory agencies and is not intended to be, and should not be, used by anyone other than these specified parties. CERTIFIED PUBLIC ACCOUNTANTS Roanoke, Virginia March 30,2023 2 COMMENTS AND SUGGESTIONS RESULTING FROM THE CURRENT YEAR AUDIT GRANT MANAGEMENT TRAINING Several prior period adjustments and delays in the audit were related to reconciling grants receivable and grant revenue at year end. We recommend grant training for the new Director of Finance. More specifically, we recommend training related to timely drawdowns, cash flow management, methods for tracking grants received and spent on a regular basis, reconciling grant reports to the general ledger, proper treatment of funding received and tracked as unearned revenue, and compliance with federal and state requirements. Management Response: Management agrees and plans to take steps to make sure proper training is received by the staff. BOARD APPROVAL OF FINANCIAL STATEMENTS In our review of board minutes, we noted that monthly or quarterly financial statements were not presented to the board during the fiscal year. We recommend the finance department provide financial statements to the board ahead of the meeting and formally present them during the meeting. Board review, discussion, and approval of financial statements provides a necessary level of internal control and transparency. Management Response: Management is in agreement and is working towards that goal by the end of FY2023. RECEIPT OF CAPITAL ASSETS During our testing of capital assets additions, we noted that the receipt of capital assets was not documented and compared to invoice before payment. We noted no evidence of a signed packing slip, or equivalent, to confirm satisfactory receipt of asset. As a result, the date an asset was received and placed into service could not be established. We recommend signing the packing slip or invoices as described above to confirm satisfactory receipt of capital assets and all other goods. Management Response: Management is in agreement and will be addressing this process with department heads in the near future. Documentation of receipt of goods will have to be turned into finance to be matched with invoice in order for invoice to be paid. TIMELENESS OF BANK RECONCILIATIONS(MATERIAL WEAKNESS) During our review of bank reconciliations, we noted that bank reconciliations were not prepared by an accountant and reviewed and approved by a supervisor in a timely manner. We recommend that bank reconciliations be prepared by the I5 h of the next month and be reviewed by a supervisor to ensure unreconciled or unusual items, or other matters noted in the reconciliation, are detected and addressed in a timely manner. Management Response: Specific Accounting Team members have been assigned responsibility for reconciling individual bank account activity. Staff will receive the required system training and delinquent reconciliations will be completed by June 30, 2023. A new monthly close checklist has been developed, and includes preparation and review of these reconciliations. Beginning in FY2024, all monthly close items should be completed by the 20``` of the subsequent month. 3 COMMENTS AND SUGGESTIONS RESULTING FROM THE CURRENT YEAR AUDIT (Continued) PAYROLL RECONCILIATION During our review of payroll expenses, we noted that federal quarterly 941 reports provided by the external payroll processing company are not reconciled to the general ledger. We recommend reconciling payroll reports such as, but not limited to, the 941 reports throughout the year to ensure that all payroll records are accurate and complete. We also recommend a segregation of duties between the reconciliation preparer and the supervisor reviewing as well as documenting who and when the reconciliation was performed. Management Response: When GRTC switched the payroll processing over to ADP the decision was made to cease the Payroll reconciliation of the 9=11 's to the Trial Balance. This process has been started back tip for FP 2023. 4 SUMMARY OF PRIOR YEAR COMMENTS AND OTHER SUGGESTIONS SEGREGATION OF DUTIES AND MANAGEMENT OVERSIGHT (MATERIAL WEAKNESS) One of the more important aspects of any internal control structure is the segregation of duties. In an ideal system of internal controls, no individual would perform more than one duty in connection with any transaction or series of transactions. In particular, no one individual should have access to both physical assets and the related accounting records. Such access may allow errors or irregularities to occur and either not be detected or concealed. Due to turnover in the Accounting Supervisor position during the year, duties handled by the Director of Finance included incompatible duties such as: 1. Director of Finance and Accounting Supervisor have the ability to collect cash, post receipts to general ledger, and prepare bank deposit slips. 2. Director of Finance has the ability to process payroll, edit master employee files, and generate payroll checks. When walking through relevant controls over these functions, we also noted the following matters: • During our review of the segregation of duties, we noted that the Director of Finance and the Accounting manager both collect cash, post receipts to general ledger, and prepare bank deposit slips. Current Status: Still applicable. • During our review of the segregation of duties, we noted that the Director of Finance and the Accounting manager both have the ability to process payroll, edit master employee files, and generate payroll checks. Current Status: No longer applicable. Management Response: In August 2022, a new Director of Finance updated procedures to remove the aforementioned duties from the position. Currently, two Accounting Associates and the Money Room Shift Leader process bus station and accounts receivable receipts. Cash fares are counted twice weekly by a minimum of three staff members, not including the Director of Finance. With minimal exceptions, all monies received are kept in a locked safe and transported to the bank by an armored cash handling company. 5 SUMMARY OF PRIOR YEAR COMMENTS AND OTHER SUGGESTIONS (Continued) GRANT MANAGEMENT AND OPERATING ASSISTANCE (MATERIAL WEAKNESS) During 2021, various functions related to financial management were not performed timely resulting in difficulties and delays in completion of the annual audit, including the need to prepare material audit adjustments to both the current year financials and a restatement to prior year balances. Internal controls related to financial management should be designed to ensure timely reconciliations are performed, including submission of reimbursement requests and reconciling grant and local revenue. Timely and effective reconciliations ensure the financials provided for the annual audit are provided based on the agreed upon schedule with the auditors which allows timely inclusion in the City's financial report as well as to meet federal reporting deadlines. In addition, these reconciliations will ensure that financials do not require adjustments by the auditors. Turnover in financial positions, increased levels of federal and state grants, and implementation of a new financial software caused significant delays in performance and reduction in effectiveness of certain financial duties. We recommend that the Company establish financial management procedures to ensure that timely reconciliations and submissions of reimbursement requests. We would recommend these procedures be performed monthly and include tracking and reconciling grant activity by type(federal, state, and local). Management Response: During FY2022, a new Director of Finance and Accounting Supervisor were hired. They are in the process of reviewing operating procedures and have created a monthly close checklist to create consistency in the timing and manner of recording financial activities. Beginning in FY2024, staff will he assigned specific monthly close duties and monthly activity' should be fully recorded by the 20'" of the subsequent month. Members of the Accounting Team have been receiving financial system training on various topics from the system vendor and management is researching additional outside training opportunities. INFORMATION TECHNOLOGY The Director of Finance has domain admin access which violates segregation of duties principles. We recommend that only IT staff have domain admin access. Current Status: No longer applicable. Comment changed to a "best practices"recommendation. 6 SUMMARY OF PRIOR YEAR COMMENTS AND OTHER SUGGESTIONS (Continued) INVENTORY During our review of inventory, we noted that the inventory manager has access to physical inventory and the inventory tracking system. Access to the physical inventory and the inventory tracking system by a single individual creates risk that include errors, unintentional losses, and misappropriation of assets. We recommend that the Company implement compensating controls to provide reasonable assurance that the assets are physically accounted for,transactions are properly recorded, and the inventory balances are correct. The inventory manager should not both have the ability to delete or change transactions in the inventory system and access to the physical inventory. Current Status: Still applicable. Management Response: A parts manager was hired in the fall of 2022 to oversee the usage of parts so this should help with this issue. The implementation to our new financial software has incorporated the inventory in the system. The parts inventory is no longer tracked in a separate system. The conversion to a new finance software requires electronic approval via a specified workflow established in the system. All purchase orders and other items require successful passage through an established approval workflow in the system prior to posting. The financial software will not permit the posting of any entry without having successfully passed through the established approval workflow in the system. The Inventory Manager orders, receives and "consumes" inventory in the system. Invoice processing is a function of the,finance department. GRTC agrees that the ability to adjust inventory balances during inventory counts needs to remain with the finance department and has begun corrective action. ACCRUED PAID TIME OFF During our audit of the client's accrued paid time off(PTO) balances for administrators and operators, we noted an inconsistency between employee handbooks and operators' union contract. Neither the administrators' employee handbook nor the operators' employee handbook included a clause on maximum hours allowed to carry forward to the next year. The operators' union contract, however, includes a clause that states employees can carryforward a maximum of 192 hours. We noted in our testing of PTO balances that one operator exceeded the bargain contract and several administrators are carrying unusually high balances. We recommend updating the administrators' and operators' handbooks to include a maximum carryforward clause. We also recommend enforcing a payout policy for any excess balances each year. Management Response: GRTC agrees with this finding. 7 ACCOUNTING AND OTHER MATTERS NEW GASB PRONOUNCEMENTS In this section, we would like to make you aware of certain confirmed and potential changes that are on the horizon that may affect your financial reporting and audit. The effective dates below are updated based on Statement No. 95, Postponement of the Effective Dates of Certain Authoritative Guidance due to the COVID-19 pandemic. The GASB issued Statement No. 91, Conduit Debt Obligations in May 2019. The primary objectives of this Statement are to provide a single method of reporting conduit debt obligations by issuers and eliminate diversity in practice associated with (1) commitments extended by issuers, (2) arrangements associated with conduit debt obligations, and (3) related note disclosures. This Statement achieves those objectives by clarifying the existing definition of a conduit debt obligation; establishing that a conduit debt obligation is not a liability of the issuer; establishing standards for accounting and financial reporting of additional commitments and voluntary commitments extended by issuers and arrangements associated with conduit debt obligations; and improving required note disclosures. A conduit debt obligation is defined as a debt instrument having all of the following characteristics: • There are at least three parties involved: (1) an issuer, (2) a third-party obligor, and (3) a debt holder or a debt trustee. • The issuer and the third-party obligor are not within the same financial reporting entity. • The debt obligation is not a parity bond of the issuer, nor is it cross-collateralized with other debt of the issuer. • The third-party obligor or its agent, not the issuer, ultimately receives the proceeds from the debt issuance. • The third-party obligor, not the issuer, is primarily obligated for the payment of all amounts associated with the debt obligation(debt service payments). All conduit debt obligations involve the issuer making a limited commitment. Some issuers extend additional commitments or voluntary commitments to support debt service in the event the third party is, or will be, unable to do so. An issuer should not recognize a conduit debt obligation as a liability. However, an issuer should recognize a liability associated with an additional commitment or a voluntary commitment to support debt service if certain recognition criteria are met. As long as a conduit debt obligation is outstanding, an issuer that has made an additional commitment should evaluate at least annually whether those criteria are met. An issuer that has made only a limited commitment should evaluate whether those criteria are met when an event occurs that causes the issuer to reevaluate its willingness or ability to support the obligor's debt service through a voluntary commitment. 8 ACCOUNTING AND OTHER MATTERS (Continued) NEW GASB PRONOUNCEMENTS(Continued) Statement No. 91, Conduit Debt Obligations(Continued) This Statement also addresses arrangements—often characterized as leases—that are associated with conduit debt obligations. In those arrangements, capital assets are constructed or acquired with the proceeds of a conduit debt obligation and used by third-party obligors in the course of their activities. Payments from third-party obligors are intended to cover and coincide with debt service payments. During those arrangements, issuers retain the titles to the capital assets. Those titles may or may not pass to the obligors at the end of the arrangements. Issuers should not report those arrangements as leases, nor should they recognize a liability for the related conduit debt obligations or a receivable for the payments related to those arrangements. In addition, the following provisions apply: • If the title passes to the third-party obligor at the end of the arrangement, an issuer should not recognize a capital asset. • If the title does not pass to the third-party obligor and the third party has exclusive use of the entire capital asset during the arrangement, the issuer should not recognize a capital asset until the arrangement ends. • If the title does not pass to the third-party obligor and the third party has exclusive use of only portions of the capital asset during the arrangement, the issuer, at the inception of the arrangement, should recognize the entire capital asset and a deferred inflow of resources. The deferred inflow of resources should be reduced, and an inflow recognized, in a systematic and rational manner over the term of the arrangement. This Statement requires issuers to disclose general information about their conduit debt obligations, organized by type of commitment, including the aggregate outstanding principal amount of the issuers' conduit debt obligations and a description of each type of commitment. Issuers that recognize liabilities related to supporting the debt service of conduit debt obligations also should disclose information about the amount recognized and how the liabilities changed during the reporting period. The requirements of this Statement are effective for periods beginning after December 15, 2021. The GASB issued Statement No. 94, Public-Private and Public-Public Partnerships and Availability Payment Arrangements in March 2020. The primary objective of this Statement is to improve financial reporting by addressing issues related to public-private and public-public partnership arrangements (PPPs). As used in this Statement. a PPP is an arrangement in which a government (the transferor) contracts with an operator (a governmental or nongovernmental entity) to provide public services by conveying control of the right to operate or use a nonfinancial asset. such as infrastructure or other capital asset (the underlying PPP asset), for a period of time in an exchange or exchange-like transaction. Some PPPs meet the definition of a service concession arrangement (SCA), which the Board defines in this Statement as a PPP in which (1)the operator collects and is compensated by fees from third parties; (2)the transferor determines or has the ability to modify or approve which services the operator is required to provide, to whom the operator is required to provide the services, and the prices or rates that can be charged for the services; and (3)the transferor is entitled to significant residual interest in the service utility of the underlying PPP asset at the end of the arrangement. 9 ACCOUNTING AND OTHER MATTERS (Continued) NEW GASB PRONOUNCEMENTS (Continued) Statement No. 94, Public-Private and Public-Public Partnerships and Availability Payment Arrangements (Continued) This Statement also provides guidance for accounting and financial reporting for availability payment arrangements (APAs). As defined in this Statement, an APA is an arrangement in which a government compensates an operator for services that may include designing, constructing, financing, maintaining, or operating an underlying nonfinancial asset for a period of time in an exchange or exchange-like transaction. This Statement requires that PPPs that meet the definition of a lease apply the guidance in Statement No. 87,Leases, as amended, if existing assets of the transferor that are not required to be improved by the operator as part of the PPP arrangement are the only underlying PPP assets and the PPP does not meet the definition of an SCA. This Statement provides accounting and financial reporting requirements for all other PPPs: those that either(I)meet the definition of an SCA or(2)are not within the scope of Statement 87, as amended (as clarified by this Statement). The PPP term is defined as the period during which an operator has a noncancellable right to use an underlying PPP asset, plus, if applicable, certain periods if it is reasonably certain, based on all relevant factors, that the transferor or the operator either will exercise an option to extend the PPP or will not exercise an option to terminate the PPP. A transferor generally should recognize an underlying PPP asset as an asset in financial statements prepared using the economic resources measurement focus. However, in the case of an underlying PPP asset that is not owned by the transferor or is not the underlying asset of an SCA, a transferor should recognize a receivable measured based on the operator's estimated carrying value of the underlying PPP asset as of the expected date of the transfer in ownership. In addition, a transferor should recognize a receivable for installment payments, if any, to be received from the operator in relation to the PPP. Measurement of a receivable for installment payments should be at the present value of the payments expected to be received during the PPP term. A transferor also should recognize a deferred inflow of resources for the consideration received or to be received by the transferor as part of the PPP. Revenue should be recognized by a transferor in a systematic and rational manner over the PPP term. This Statement requires a transferor to recognize a receivable for installment payments and a deferred inflow of resources to account for a PPP in financial statements prepared using the current financial resources measurement focus. Governmental fund revenue would be recognized in a systematic and rational manner over the PPP term. This Statement also provides specific guidance in financial statements prepared using the economic resources measurement focus for a government that is an operator in a PPP that either(1) meets the definition of an SCA or (2) is not within the scope of Statement 87, as amended (as clarified in this Statement). An operator should report an intangible right-to-use asset related to an underlying PPP asset that either is owned by the transferor or is the underlying asset of an SCA. Measurement of the right-to-use asset should be the amount of consideration to be provided to the transferor, plus any payments made to the transferor at or before the commencement of the PPP term, and certain direct costs. For an underlying PPP asset that is not owned by the transferor and is not the underlying asset of an SCA, an operator should recognize a liability measured based on the estimated carrying value of the underlying PPP asset as of the expected date of the transfer in ownership. In addition, an operator should recognize a liability for installment payments, if any, to be made to the transferor in relation to the PPP. Measurement of a liability for installment payments should be at the present value of the payments expected to be made during the PPP term. An operator also should recognize a deferred outflow of resources for the consideration provided or to be provided to the transferor as part of the PPP. Expense should be recognized by an operator in a systematic and rational manner over the PPP term. 10 ACCOUNTING AND OTHER MATTERS (Continued) NEW GASB PRONOUNCEMENTS(Continued) Statement No. 94, Public-Private and Public-Public Partnerships and Availability Payment Arrangements (Continued) This Statement also requires a government to account for PPP and non-PPP components of a PPP as separate contracts. If a PPP involves multiple underlying assets, a transferor and an operator in certain cases should account for each underlying PPP asset as a separate PPP. To allocate the contract price to different components, a transferor and an operator should use contract prices for individual components as long as they do not appear to be unreasonable based on professional judgment or use professional judgment to determine their best estimate if there are no stated prices or if stated prices appear to be unreasonable. If determining the best estimate is not practicable, multiple components in a PPP should be accounted for as a single PPP. This Statement also requires an amendment to a PPP to be considered a PPP modification, unless the operator's right to use the underlying PPP asset decreases, in which case it should be considered a partial or full PPP termination. A PPP termination should be accounted for by a transferor by reducing, as applicable, any receivable for installment payments or any receivable related to the transfer of ownership of the underlying PPP asset and by reducing the related deferred inflow of resources. An operator should account for a termination by reducing the carrying value of the right-to-use asset and, as applicable, any liability for installment payments or liability to transfer ownership of the underlying PPP asset. A PPP modification that does not qualify as a separate PPP should be accounted for by remeasuring PPP assets and liabilities. An APA that is related to designing, constructing, and financing a nonfinancial asset in which ownership of the asset transfers by the end of the contract should be accounted for by a government as a financed purchase of the underlying nonfinancial asset. This Statement requires a government that engaged in an APA that contains multiple components to recognize each component as a separate arrangement. An APA that is related to operating or maintaining a nonfinancial asset should be reported by a government as an outflow of resources in the period to which payments relate. The requirements of this Statement are effective for reporting periods beginning after June 15, 2022. The GASB issued Statement No. 96, Subscription-Based Information Technology Arrangements in May 2020. This Statement provides guidance on the accounting and financial reporting for subscription-based information technology arrangements (SBITAs) for government end users (governments). This Statement (1) defines a SBITA; (2) establishes that a SBITA results in a right-to-use subscription asset — an intangible asset — and a corresponding subscription liability: (3) provides the capitalization criteria for outlays other than subscription payments, including implementation costs of a SBITA; and (4) requires note disclosures regarding a SBITA. To the extent relevant, the standards for SBITAs are based on the standards established in Statement No. 87, Leases, as amended. A SBITA is defined as a contract that conveys control of the right to use another party's (a SBITA vendor's) information technology (IT) software, alone or in combination with tangible capital assets (the underlying IT assets),as specified in the contract for a period of time in an exchange or exchange-like transaction. The subscription term includes the period during which a government has a noncancellable right to use the underlying IT assets. The subscription term also includes periods covered by an option to extend (if it is reasonably certain that the government or SBITA vendor will exercise that option) or to terminate (if it is reasonably certain that the government or SBITA vendor will not exercise that option). 11 ACCOUNTING AND OTHER MATTERS (Continued) NEW GASB PRONOUNCEMENTS(Continued) Statement No. 96,Subscription-Based Information Technology Arrangements(Continued) Under this Statement, a government generally should recognize a right-to-use subscription asset — an intangible asset—and a corresponding subscription liability. A government should recognize the subscription liability at the commencement of the subscription term, — which is when the subscription asset is placed into service. The subscription liability should be initially measured at the present value of subscription payments expected to be made during the subscription term. Future subscription payments should be discounted using the interest rate the SBITA vendor charges the government, which may be implicit, or the government's incremental borrowing rate if the interest rate is not readily determinable. A government should recognize amortization of the discount on the subscription liability as an outflow of resources (for example, interest expense) in subsequent financial reporting periods. The subscription asset should be initially measured as the sum of (1) the initial subscription liability amount, (2) payments made to the SBITA vendor before commencement of the subscription term, and (3) capitalizable implementation costs, less any incentives received from the SBITA vendor at or before the commencement of the subscription term. A government should recognize amortization of the subscription asset as an outflow of resources over the subscription term. Activities associated with a SBITA, other than making subscription payments, should be grouped into the following three stages, and their costs should be accounted for accordingly: • Preliminary Project Stage, including activities such as evaluating alternatives, determining needed technology, and selecting a SBITA vendor. Outlays in this stage should be expensed as incurred. • Initial Implementation Stage, including all ancillary charges necessary to place the subscription asset into service. Outlays in this stage generally should be capitalized as an addition to the subscription asset. • Operation and Additional Implementation Stage, including activities such as subsequent implementation activities, maintenance, and other activities for a government's ongoing operations related to a SBITA. Outlays in this stage should be expensed as incurred unless they meet specific capitalization criteria. In classifying certain outlays into the appropriate stage, the nature of the activity should be the determining factor. Training costs should be expensed as incurred, regardless of the stage in which they are incurred. If a SBITA contract contains multiple components, a government should account for each component as a separate SBITA or nonsubscription component and allocate the contract price to the different components. If it is not practicable to determine a best estimate for price allocation for some or all components in the contract, a government should account for those components as a single SBITA. This Statement provides an exception for short-term SBITAs. Short-term SBITAs have a maximum possible term under the SBITA contract of 12 months (or less), including any options to extend, regardless of their probability of being exercised. Subscription payments for short-term SBITAs should be recognized as outflows of resources. This Statement requires a government to disclose descriptive information about its SBITAs other than short-term SBITAs, such as the amount of the subscription asset, accumulated amortization, other payments not included in the measurement of a subscription liability, principal and interest requirements for the subscription liability, and other essential information. 12 ACCOUNTING AND OTHER MATTERS (Continued) NEW GASB PRONOUNCEMENTS(Continued) The requirements of this Statement are effective for reporting periods beginning after June 15, 2022. The GASB issued Statement, No. 99, Omnibus 2022 in April 2022. The objectives of this Statement are to enhance comparability in accounting and financial reporting and to improve the consistency of authoritative literature by addressing (1) practice issues that have been identified during implementation and application of certain GASB Statements and (2) accounting and financial reporting for financial guarantees. The practice issues addressed by this Statement are as follows: • Classification and reporting of derivative instruments within the scope of Statement No. 53,Accounting and Financial Reporting for Derivative Instruments, that do not meet the definition of either an investment derivative instrument or a hedging derivative instrument • Clarification of provisions in Statement No. 87,Leases, as amended, related to the determination of the lease term, classification of a lease as a short-term lease, recognition and measurement of a lease liability and a lease asset, and identification of lease incentives • Clarification of provisions in Statement No. 94,Public-Private and Public-Public Partnerships and Availability Payment Arrangements, related to (a) the determination of the public-private and public- public partnership (PPP) term and (b) recognition and measurement of installment payments and the transfer of the underlying PPP asset • Clarification of provisions in Statement No. 96,Subscription-Based Information Technology Arrangements, related to the subscription-based information technology arrangement (SBITA) term, classification of a SBITA as a short-term SBITA, and recognition and measurement of a subscription liability • Extension of the period during which the London Interbank Offered Rate (LIBOR) is considered an appropriate benchmark interest rate for the qualitative evaluation of the effectiveness of an interest rate swap that hedges the interest rate risk of taxable debt • Accounting for the distribution of benefits as part of the Supplemental Nutrition Assistance Program (SNAP) • Disclosures related to nonmonetary transactions • Pledges of future revenues when resources are not received by the pledging government • Clarification of provisions in Statement No. 34, Basic Financial Statements and Management's Discussion and Analysis for State and Local Governments, as amended, related to the focus of the government-wide financial statements • Terminology updates related to certain provisions of Statement No. 63, Financial Reporting of Deferred Outflows of Resources. Deferred Inflows of Resources, and Net Position • Terminology used in Statement 53 to refer to resource flows statements. The requirements related to extension of the use of LIBOR, accounting for SNAP distributions, disclosures of nonmonetary transactions, pledges of future revenues by pledging governments, clarification of certain provisions in Statement 34, as amended, and terminology updates related to Statement 53 and Statement 63 are effective upon issuance. The requirements related to leases, PPPs, and SBITAs are effective for fiscal years beginning after June 15, 2022, and all reporting periods thereafter. The requirements related to financial guarantees and the classification and reporting of derivative instruments within the scope of Statement 53 are effective for fiscal years beginning after June 15, 2023, and all reporting periods thereafter. 13 ACCOUNTING AND OTHER MATTERS (Continued) NEW GASB PRONOUNCEMENTS(Continued) The GASB issued Statement No. 100,Accounting Changes and Error Corrections in June 2022. The primary objective of this Statement is to enhance accounting and financial reporting requirements for accounting changes and error corrections to provide more understandable, reliable, relevant, consistent, and comparable information for making decisions or assessing accountability. This Statement defines accounting changes as changes in accounting principles, changes in accounting estimates, and changes to or within the financial reporting entity and describes the transactions or other events that constitute those changes. As part of those descriptions, for (1) certain changes in accounting principles and (2) certain changes in accounting estimates that result from a change in measurement methodology, a new principle or methodology should be justified on the basis that it is preferable to the principle or methodology used before the change. That preferability should be based on the qualitative characteristics of financial reporting — understandability, reliability, relevance, timeliness, consistency, and comparability. This Statement also addresses corrections of errors in previously issued financial statements. This Statement prescribes the accounting and financial reporting for (1) each type of accounting change and (2) error corrections. This Statement requires that (a) changes in accounting principles and error corrections be reported retroactively by restating prior periods, (b)changes to or within the financial reporting entity be reported by adjusting beginning balances of the current period, and (c) changes in accounting estimates be reported prospectively by recognizing the change in the current period. The requirements of this Statement for changes in accounting principles apply to the implementation of a new pronouncement in absence of specific transition provisions in the new pronouncement. This Statement also requires that the aggregate amount of adjustments to and restatements of beginning net position, fund balance, or fund net position, as applicable, be displayed by reporting unit in the financial statements. This Statement requires disclosure in notes to financial statements of descriptive information about accounting changes and error corrections, such as their nature. In addition, information about the quantitative effects on beginning balances of each accounting change and error correction should be disclosed by reporting unit in a tabular format to reconcile beginning balances as previously reported to beginning balances as restated. Furthermore, this Statement addresses how information that is affected by a change in accounting principle or error correction should be presented in required supplementary information (RSI)and supplementary information (SI). For periods that are earlier than those included in the basic financial statements, information presented in RSI or SI should be restated for error corrections, if practicable, but not for changes in accounting principles. The requirements of this Statement are effective for accounting changes and error corrections made in fiscal years beginning after June 15, 2023, and all reporting periods thereafter. Earlier application is encouraged. 14 ACCOUNTING AND OTHER MATTERS (Continued) NEW GASB PRONOUNCEMENTS(Continued) The GASB issued Statement No. 101, Compensated Absences in June 2022. The objective of this Statement is to better meet the information needs of financial statement users by updating the recognition and measurement guidance for compensated absences. That objective is achieved by aligning the recognition and measurement guidance under a unified model and by amending certain previously required disclosures. This Statement requires that liabilities for compensated absences be recognized for(1) leave that has not been used and (2) leave that has been used but not yet paid in cash or settled through noncash means. A liability should be recognized for leave that has not been used if(a) the leave is attributable to services already rendered, (b) the leave accumulates, and (c) the leave is more likely than not to be used for time off or otherwise paid in cash or settled through noncash means. Leave is attributable to services already rendered when an employee has performed the services required to earn the leave. Leave that accumulates is carried forward from the reporting period in which it is earned to a future reporting period during which it may be used for time off or otherwise paid or settled. In estimating the leave that is more likely than not to be used or otherwise paid or settled, a government should consider relevant factors such as employment policies related to compensated absences and historical information about the use or payment of compensated absences. However, leave that is more likely than not to be settled through conversion to defined benefit postemployment benefits should not be included in a liability for compensated absences. This Statement requires that a liability for certain types of compensated absences — including parental leave, military leave, and jury duty leave — not be recognized until the leave commences. This Statement also requires that a liability for specific types of compensated absences not be recognized until the leave is used. This Statement also establishes guidance for measuring a liability for leave that has not been used, generally using an employee's pay rate as of the date of the financial statements. A liability for leave that has been used but not yet paid or settled should be measured at the amount of the cash payment or noncash settlement to be made. Certain salary-related payments that are directly and incrementally associated with payments for leave also should be included in the measurement of the liabilities. With respect to financial statements prepared using the current financial resources measurement focus, this Statement requires that expenditures be recognized for the amount that normally would be liquidated with expendable available financial resources. The requirements of this Statement are effective for fiscal years beginning after December 15, 2023, and all reporting periods thereafter. Earlier application is encouraged. 15 ACCOUNTING AND OTHER MATTERS (Continued) CURRENT GASS PROJECTS GASB currently has a variety of projects in process. Some of these projects discussed below. Conceptual Framework — Recognition. The project's objective is to develop recognition criteria for whether information should be reported in state and local governmental financial statements and when that information should be reported. This project ultimately will lead to a Concepts Statement on recognition of elements of financial statements. This project is currently in exposure draft re-deliberations period. Conceptual Framework—Disclosure. The project's objective is to develop concepts related to a framework for the development and evaluation of notes to financial statements for the purpose of improving the effectiveness of note disclosures in government financial reports. The framework will establish criteria for the Board to use in evaluating potential note disclosure requirements during future standards-setting activities and in reexamining existing note disclosure requirements. Those concepts also will provide governments a basis for considering the essentiality of information items for which the GASB does not specifically provide authoritative disclosure guidance. This project is currently in exposure draft comment period. Financial Reporting Model. The objective of this project is to make improvements to the financial reporting model, including Statement No. 34, Basic Financial Statements —and Management's Discussion and Analysis — for State and Local Governments, and other reporting model-related pronouncements (Statements No. 35, Basic Financial Statements — and Management's Discussion and Analysis —for Public Colleges and Universities, No. 37, Basic Financial Statements — and Management's Discussion and Analysis — for State and Local Governments: Omnibus, No. 41, Budgetary Comparison Schedules — Perspective Differences, and No. 46, Net Assets Restricted by Enabling Legislation, and Interpretation No. 6, Recognition and Measurement of Certain Liabilities and Expenditures in Governmental Fund Financial Statements). The objective of these improvements would be to enhance the effectiveness of the model in providing information that is essential for decision-making and enhance the ability to assess a government's accounting and address certain application issues, based upon the results of the pre-agenda research on the financial reporting model. This project is currently in exposure draft re- deliberations period. Revenue and Expense Recognition. The objective of this project is to develop a comprehensive application model for the classification, recognition, and measurement of revenues and expenses. The purpose for developing a comprehensive model is (1) to improve the information regarding revenues and expenses that users need to make decisions and assess accountability, (2) to provide guidance regarding exchange and exchange-like transactions that have not been specifically addressed, (3) to evaluate revenue and expense recognition in the context of the conceptual framework, and (4) to address application issues identified in practice, based upon the results of the pre-agenda research on revenue for exchange and exchange-like transactions. This project is currently in the preliminary views re-deliberations period. 16 GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS May 8, 2023 Joseph L. Cobb, President, and Members of the Greater Roanoke Transit Company Board of Directors Dear President Cobb and Members of the Board: The regular meeting of the Greater Roanoke Transit Company Board of Directors will be held on Monday, May 15, 2023, at 12:30 p.m., in the EOC Conference Room, Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. Sincerely, C114e6r Cecelia F. McCoy Secretary pc: Robert S. Cowell, Jr., Vice-President of Operations, GRTC W. Brent Robertson, Assistant Vice-President of Operations, GRTC Angela O'Brien, Assistant City Manager Timothy Spencer, General Counsel, GRTC Laura M. Carini, Assistant General Counsel, GRTC Amelia C. Merchant, Treasurer, GRTC Troy A. Harmon, Municipal Auditor Kevin Price, General Manager, Valley Metro Ron Parker, Assistant General Manager, Valley Metro GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS Monday, May 15, 2023 12:30 P.M. EOC CONFERENCE ROOM ROOM 159 ACTION AGENDA 1. Call to Order— Roll Call - Directors Andrew Keen and H. Robert Light were absent. 2. Approval of Minutes: Regular meeting of GRTC held on Monday, March 20, 2023. Without objection,the reading of the Minutes was dispensed with and approved. 3. Reports of Officers: a. Secretary: 1. A communication advising of the resignation of Paul Workman as a Director of the Greater Roanoke Transit Company, Board of Directors, effective May 15, 2023. Without objection, the resignation from Mr. Workman was accepted at the end of today's meeting and communication was received and filed. 2. A communication advising of the resignation of W. Brent Robertson, as Assistant Vice President of Operations of the Greater Roanoke Transit Company, Board of Directors, effective May 15, 2023. Without objection, the resignation from Mr. Robertson was accepted immediately upon approval and communication was received and filed. 3. Election of Officer to replace W. Brent Robertson,Assistant Vice President of Operations. Angela O'Brien was appointed as Assistant Vice President of Operations to the Greater Roanoke Transit Company to fill the unexpired term of W. Brent Robertson ending June 30, 2022. b. General Manager: 1. Adoption of GRTC Fiscal Year 2023 — 2024 Operating Budget Adopted Resolution. (5-0), Directors Keen and Light were absent. 2. Management Update: • Greater Roanoke Transit Company FY 2023-2024 Budget and Downtown Transit Transfer Center Update • TPAC Meeting Update • GRTC Ridership Update Without objection, the Management Update was received and filed. 2. External Audit Presentation • General Audit Plan Without objection, the External Audit Presentation was received and filed. 4. Sustainability Presentation — Public Transit Overview Without objection, the Sustainability Presentation was received and filed. 4. Other Business: President Cobb announced it was "Ride the Bus Week" and encourage the Board members and officers to ride the bus and invited them to attend the Grand Opening of the Third Street Station on Wednesday, June 14, 2023 at 11:00 a.m. 5. Next Meeting: Tuesday, June 20, 2023 at 1:45 p.m., in the City Council Conference Room. 6. Adjourned — 1:36 p.m. Division of Management & Budget Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 459 Roanoke, Virginia 24011 ROANOKE May 9, 2023 Dear President Cobb, Vice President Sanchez Jones, Directors of the GRTC Board, City Manager Cowell, and General Manager Price, It is bittersweet toy officially announce my resignation from th'e GRTC Board effective May 1 5`h. I have accepted a position with Roanoke County as their Central Accounting Manager and will begin in my new position May 30t". My last day with the City will be May 29`" I just want to say it has been an honor and a pleasure to serve on this board. I personally feel a good, affordable and convenient transportation system should be a high priority for Roanoke. As Roanoke looks to prioritize equitable services for its community, I can't think of a worthier cause. I'm happy to have played a part in making Transit Equity Day Fare Free, being involved in the financing and construction of the new Transit center, and forming relationships with participants at BRAG meetings. As one door closes another opens. I look forward to continued collaboration with my Roanoke City colleagues from across the valley and if GRTC is ever able to expand its services into the County and make them a community partner, I hope that I am considered again for inclusion on this board. Sincerely, K2tAge Paul R. Workman GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS May 15, 2023 Angela O'Brien Assistant City Manager Roanoke, Virginia Dear Ms. O'Brien: At a regular meeting of the Greater Roanoke Transit Company Board of Directors held on Monday, May 15, 2023, you were appointed as Assistant Vice-President of Operations of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2023. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am e-mailing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, 6€ 1-f,;( .4 Cecelia F. McCoy, CMC Secretary Enclosures COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify that at a regular meeting of the Greater Roanoke Transit Company Board of Director held on the twentieth day of March 2023, Angela O'Brien, Assistant City Manager, was appointed as Assistant Vice-President of Operations of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2023. Given under my hand and the Seal of the Greater Roanoke Transit Company this fifteenth day of May 2023. Cj;, i: Secretary Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Angela O'Brien,Assistant City Manager, do solemnly swear or(affirm)that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Assistant Vice President of Operations of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2023, according to the best of my ability. So help me God. 6\3ckAa ANGELA O'BRIEN The foregoing oath of office was taken, sworn to, and subscribed before me by Angela � �- O'Brien this , 4 day of - 2023. Brenda S. Hamilton, Clerk of the Circuit Court By ' GC , Clerk Cecelia Mccoy From: William B. Robertson Sent: Tuesday, May 9, 2023 1:14 PM To: Cecelia Mccoy Subject: RE: Resignation from the GRTC Board of Directors as Assistant Vice President for Operations. iiiiiiiiiiiNNIMI Susie, I resign my position,Assistant VP for Operation,from GRTC with an effective date that is the same date the GRTC Board appoints a new VP of Operations. Thank you. Brent Robertson Assistant City Manager/CFO From:Cecelia Mccoy<susie.mccoy@roanokeva.gov> Sent:Tuesday, May 9, 2023 12:57 PM To:William B. Robertson <brent.robertson@roanokeva.gov> Subject: Resignation from the GRTC Board of Directors as Assistant Vice President for Operations. Brent, Just a reminder. Cecelia (Susie) F. McCoy prill91111. City Clerk Office Of The City Clerk 215 Church Avenue, S.W. Suite 456 �, ; Roanoke, Virginia 24011 540-853-2541 ROAN O K E cecelia.mccov(c�roanokeva.00v 1 BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A Resolution Approving a Fiscal Year 2023-2024 Budget for Greater Roanoke Transit Company. WHEREAS, the Greater Roanoke Transit Company (GRTC) Budget Review Committee has reviewed the General Manager's proposed operating budget for GRTC for fiscal year 2023- 2024 (July 1, 2023 to June 30, 2024); and WHEREAS, the Budget Review Committee has endorsed the recommended budget of $13,127,949. THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the Board of Directors hereby adopts the fiscal year 2023-2024 Budget in the aggregate amount of$13,127,949, all as set forth in an attachment to the Board Report dated May 15, 2023, from the GRTC General Manager. ATTEST: LIY141-41114- Secretary. W€111 IOW .4iiii. Greater Roanoke Transit Company Board of Directors Meeting Action Item May 15, 2023 The Honorable Joseph Cobb, President,and Members and Officers of the Board of Directors Greater Roanoke Transit Company Roanoke,Virginia Subject:GRTC Fiscal Year 2023—2024 Operating Budget Background The Board of Directors annually appoints a Budget Committee to review the proposed operating budget for the Greater Roanoke Transit Company(GRTC) and provide a recommendation to the full Board of Directors.Joseph Cobb(Board President), Paul Workman (Board Member),Amelia Merchant(Board Treasurer), and GRTC Assistant Vice-President of Operations were appointed to the Fiscal Year 2024 Budget Committee. The Budget Committee was presented the proposed Fiscal Year 2024 operating budget.The Budget Committee endorsed the proposed budget in its current form and agreed to recommend it to the full Board of Directors.The recommended budget is attached and totals$13,127,949,an increase of 8%as compared to Fiscal Year 2023(budget to budget). Recommendation The Budget Committee recommends that the Board of Directors approve GRTC's Fiscal Year 2023—2024 operating budget. Greater Roanoke Transit Company Respec fuilubmitted, )01/7/////''' ' \ d evi L. (nice GR General Manager Cc: Vice President of Operations Assistant Vice President of Operations Treasurer Secretary Legal Counsel Municipal Auditor Greater Roanoke Transit Company GREATER ROANOKE TRANSIT COMPANY VALLEY METRO/STARLINE OPERATING BUDGET SUMMARY FY 24 REVENUES FY 22 ACTUAL FY 23 BUDGET FY 24 BUDGET %INCR/DECR PASSENGER REVENUES $ 993,960 $ 1,019,466 $ 1,003,900 _ -2% ADVERTISING $ 179,942 $ 133,000 $ 180,000 35% INTEREST S 1,204 $ 1,507 $ 1,300 -14% OTHER REVENUES $ 62,882 $ 7,561 $ 16,000 112% TOTAL REVENUES $ 1,237,988 $ 1,161,534 $ 1,201,200 3% EXPENSES LABOR $ 3,595,512 $ 3,765,494 $ 4,185,481 11% FRINGE BENEFITS $ 1,682,144 $ 2,122,968 $ 2,161,724 2% SERVICES $ 757,561 $ 1,026,131 $ 751,727 -27% MATERIALS&SUPPLIES $ 660,963 $ 1,101,651 $ 1,777,528 61% UTILITIES $ 147,179 $ 225,276 $ 145,262 -36% INSURANCE $ 228,844 $ 240,184 $ 240,200 0% MISCELLANEOUS $ 2,608,411 $ 2,277,147 $ 2,668,600 17% TOTAL EXPENSES $ 9,680,614 $ 10,758,851 $ 11,930,522 11% DEFICIT $ (8,442,626) $ (9,597,317) $ (10,729,322) 12% SUBSIDIES FEDERAL $ 3,455,503 $ 4,617,410 $ 4,988,418 8% STATE $ 3,654,212 $ 2,958,476 $ 3,187,292 8% OTHER LOCAL $ 296,113 $ 410,643 $ 391,304 -5% CITY OF ROANOKE $ 1,706,432 $ 1,706,432 $ 2,162,308 27% TOTAL SUBSIDIES $ 9,112,260 $ 9,692,961 $ 10,729,322 11% NET INCOME(LOSS) $ 669,634 $ 95,644 $ (0) opOnatkv budge!5,11,2023 GREATER ROANOKE TRANSIT COMPANY SMART WAY EXPRESS BUDGET PROJECTIONS FY 24 REVENUES FY 22 ACTUAL FY 23 BUDGET FY 24 BUDGET %INCR/DECR PASSENGER REVENUES $ 556 $ 8,333 $ 600 -93% TOTAL REVENUES $ 556 $ 8,333 $ 600 -93% EXPENSES LABOR $ 147,648 $ 230,339 $ 162,415 -29% FRINGE BENEFITS $ 83,527 $ 94,873 $ 91,880 -3% SERVICES $ 8,514 $ 13,442 $ 8,500 -37% MATERIALS&SUPPLIES $ 63,874 $ 106,821 $ 163,283 53% UTILITIES $ 7,109 $ 9,850 $ 7,200 -27% INSURANCE $ 9,669 $ 14,000 $ 9,700 -31% MISCELLANEOUS EXPENSES $ 2,536 $ 1,085 $ 500 0% TOTAL EXPENSES $ 322,877 $ 470,410 $ 443,478 -6% DEFICIT $ (322,321) $ (462,077) $ (442,878) -4% SUBSIDIES FEDERAL(5311-F) $ 160,883 $ 231,039 $ 221,439 -4% STATE MATCH (5311-F) $ - $ 47,342 $ - 0% VA TECH $ 160,882 $ 183,696 $ 221,439 0% CITY OF ROANOKE $ - $ - $ - 0% NEW RIVER VALLEY $ - $ - $ - 0% TOTAL SUBSIDIES $ 321,765 $ 462,077 $ 442,878 -4% NET INCOME(LOSS) $ (556) $ - $ - Smart Way Connector D 1 5/3R023 GREATER ROANOKE TRANSIT COMPANY SMART WAY BUDGET PROJECTIONS FY 24 REVENUES FY 22 ACTUAL FY 23 BUDGET FY 24 BUDGET%INCR/DECR PASSENGER REVENUES $ 115,203 $ 133,556 $ 116,340 -13% TOTAL REVENUES $ 115,203 $ 133,556 $ 116,340 -13% EXPENSES LABOR $ 250,000 $ 339,748 $ 275,000 -19% FRINGE BENEFITS $ 115,382 $ 139,328 $ 126,920 -9% SERVICES $ 26,466 $ 30,507 $ 26,605 -13% MATERIALS&SUPPLIES $ 199,037 $ 267,093 $ 261,024 -2% UTILITIES $ 45,403 $ 17,840 $ 46,500 161% INSURANCE $ 15,803 $ 22,936 $ 15,900 -31% MISCELLANEOUS EXPENSES $ 3,392 $ 2,840 $ 2,000 -30% TOTAL EXPENSES $ 655,483 $ 820,292 $ 753,949 -8% DEFICIT $ (540,280) $ (686,736) $ (637,609) -7% SUBSIDIES FEDERAL(5311-F) $ 255,252 $ 343,368 $ 346,406 1% STATE MATCH (5311-F) $ 43,993 $ 132,109 $ 173,203 31% CITY OF ROANOKE $ 67,000 $ 67,000 $ - -100% NEW RIVER VALLEY $ 94,700 $ 94,700 $ 81,000 -14% VA TECH $ 49,559 $ 49,559, $ 37,000 TOTAL SUBSIDIES $ 510,504 $ 686,736 $ 637,609 -7% NET INCOME(LOSS) $ (29,776) $ - $ (0) Di Smart Way 5J3,2y23 co Q. 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E > 0 ca C LE co -a c cu 4U E-- r..1 Q o v E � v a1 � � o (1) bA m MO v 0 • - o cU v co CO 43 NI ( co cc o m C sa. d: co , _O NI co 0 N---4 eL 472, _c r.i 2 _. cu .4-a -4 v) U :-- to ._. a-) (15 Q L9 I i. .-- I 2 I I".03 --9 roC 2 -0 2 < , • • • E 1 S 1 WC.II etir Greater Roanoke Transit Company Board of Directors Meeting Action Item May 15, 2023 The Honorable Joseph Cobb, President,and Members and Officers of the Board of Directors Greater Roanoke Transit Company Roanoke,Virginia Subject:GRTC Fiscal Year 2023—2024 Operating Budget Background The Board of Directors annually appoints a Budget Committee to review the proposed operating budget for the Greater Roanoke Transit Company(GRTC) and provide a recommendation to the full Board of Directors.Joseph Cobb (Board President), Paul Workman (Board Member),Amelia Merchant(Board Treasurer),and GRTC Assistant Vice-President of Operations were appointed to the Fiscal Year 2024 Budget Committee. The Budget Committee was presented the proposed Fiscal Year 2024 operating budget.The Budget Committee endorsed the proposed budget in its current form and agreed to recommend it to the full Board of Directors.The recommended budget is attached and totals$13,127,949,an increase of 8%as compared to Fiscal Year 2023(budget to budget). Recommendation The Budget Committee recommends that the Board of Directors approve GRTC's Fiscal Year 2023—2024 operating budget. Greater Roanoke Transit Company P 0 Box 13247 Roanoke,Virginia 24032 Phone:(540)982-0305 Fax (540)982-2703 www.valleymetro.corn Respec fuI ubmitted, evi . 'ce GR General Manager Cc: Vice President of Operations Assistant Vice President of Operations Treasurer Secretary Legal Counsel Municipal Auditor 1 Greater Roanoke Transit Company P.O.Box 13247 Roanoke,Virginia 24032 Phone:(540)982-0305 Fax:(540)982-2703 www.valleymetro.com GREATER ROANOKE TRANSIT COMPANY VALLEY METRO/STARUNE OPERATING BUDGET SUMMARY FY24 REVENUES FY 22 ACTUAL FY 23 BUDGET FY 24 BUDGET %INCR/DECR PASSENGER REVENUES $ 993,960 $ 1,019,466 $ 1,003,900 -2% ADVERTISING $ 179,942 $ 133,000 $ 180,000 35% INTEREST $ 1,204 $ 1,507 $ 1,300 -14% OTHER REVENUES $ 62,882 $ 7,561 $ 16,000, 112% TOTAL REVENUES $ 1,237,988 $ 1,161,534 $ 1,201,200 3% EXPENSES LABOR $ 3,595,512 $ 3,765,494 5 4,185,481 11% FRINGE BENEFITS $ 1,682,144 $ 2,122,968._$ 2,161,724 2% SERVICES $ 757,561 5 1,026,131 $ 751,727 -27% MATERIALS&SUPPLIES $ 660,963 $ 1,10I,651 $ 1,777,528 61% UTILITIES $ 147,179 $ 225,276 $ 145,262 -36% INSURANCE $ 228,844 $ 240,184 5 240,200 0% MISCELLANEOUS $ 2,608,411 $ 2,277,147 $ 2,668,600 17% TOTAL EXPENSES $ 9,680,614_$ 10,758,851 $ 11,930,522 11% DEFICIT $ (8,442,626) $ (9,597,317) $ (10,729,322) 12% SUBSIDIES FEDERAL $ 3,455,503 $ 4,617,410 $ 4,988,418 8% STATE $ 3,654,212 $ 2,958,476 $ 3,187,292 8% OTHER LOCAL $ 296,113 $ 410,643 $ 391,304 -5% CITY OF ROANOKE $ 1,706,432 $ 1,706,432 $ 2,162,308 27% TOTAL SUBSIDIES $ 9,112,260 $ 9,692,961 $ 10,729,322 11% NET INCOME(LOSS) I$ 669,634 I$ 95,644 I$ (0) Di 7 operating budget 5r3/2023 GREATER ROANOKE TRANSIT COMPANY SMART WAY EXPRESS BUDGET PROJECTIONS FY 24 REVENUES FY 22 ACTUAL FY 23 BUDGET FY 24 BUDGET %INCR/DECR PASSENGER REVENUES $ 556 $ 8,333 $ 600 -93% TOTAL REVENUES $ 556 $ 8,333 $ 600 -93% EXPENSES LABOR $ 147,648 $ 230,339 $ 162,415 -29% FRINGE BENEFITS $ 83,527 $ 94,873 $ 91,880 -3% SERVICES $ 8,514 $ 13,442 $ 8,500 -37% MATERIALS&SUPPLIES $ 63,874 $ 106,821 $ 163,283 53% UTILITIES $ 7,109 $ 9,850 $ 7,200 -27% INSURANCE $ 9,669 $ 14,000 $ 9,700 -31% MISCELLANEOUS EXPENSES $ 2,536 $ 1,085 $ 500 0% TOTAL EXPENSES $ 322,877 $ 470,410 $ 443,478 -6% DEFICIT $ (322,321) $ (462,077) $ (442,878) -4% SUBSIDIES FEDERAL(5311-F) $ 160,883 $ 231,039 $ 221,439 -4% STATE MATCH (5311-F) $ - $ 47,342 $ - 0% VA TECH $ 160,882 $ 183,696 $ 221,439 0% I CITY OF ROANOKE $ - $ - $ - 0% NEW RIVER VALLEY $ - $ - $ - 0% TOTAL SUBSIDIES $ 321,765 $ 462,077 $ 442,878 -4% NET INCOME(LOSS) $ (556) $ - $ - 1 1. I I t Smart Way Connector D4 i 5/3/2023 GREATER ROANOKE TRANSIT COMPANY SMART WAY BUDGET PROJECTIONS FY24 REVENUES FY 22 ACTUAL FY 23 BUDGET FY 24 BUDGET%1NCR/DECR PASSENGER REVENUES $ 115,203 $ 133,556 $ 116,340 -13% TOTAL REVENUES $ 115,203 $ 133,556 $ 116,340 -13% N EXPENSES LABOR $ 250,000 $ 339,748 $ 275,000 -19% FRINGE BENEFITS $ 115,382 $ 139,328 $ 126,920 -9% SERVICES $ 26,466 $ 30,507 $ 26,605 -13% MATERIALS&SUPPLIES $ 199,037 $ 267,093 $ 261,024 -2% UTILITIES $ 45,403. $ 17,840 $ 46,500 161% INSURANCE $ 15,803 $ 22,936 $ 15,900 -31% MISCELLANEOUS EXPENSES $ 3,392 $ 2,840 5 2,000 -30% TOTAL EXPENSES $ 655,483 $ 820,292 $ 753,949 -8% DEFICIT $ (540,280) $ (686,736) $ (637,609) -7% SUBSIDIES FEDERAL(5311-F) $ 255,252 $ 343,368 $ 346,406 1% STATE MATCH (5311-F) $ 43,993 $ 132,109 $ 173,203 31% CITY OF ROANOKE $ 67,000 $ 67,000 $ - -100% NEW RIVER VALLEY $ 94,700 $ 94,700 $ 81,000 -14% VA TECH $ 49,559 $ 49,559 $ 37,000 TOTAL SUBSIDIES $ 510,504 $ 686,736 $ 637,509 -7% NET INCOME(LOSS) $ (29,776) $ - $ (0) f r Di ` Smart Way 5/3/2023 1108 Campbell Ave SE VaII y P : 540-982-22 2oanoke/F : 540 982 2703 www.valleymetro.com TPAC Meeting Notes from April 13,2023 April 13,2023 —6:30pm Virtual Meeting 1.Welcome/Roll Call Chris Andrews Steve Grammer X Laura Hartman X Monique Janelle Cole Keister Sean McGinnis X Alison Stinnette X Hope Trachtenberg-Fifer X Vacant William Long X Ron Parker Guest Yvonne French X 2.Valley Metro Updates a. Transit center construction update • William Long said that Valley Metro is currently planning a grand opening event for Third Street Station. A program, invitees,and speakers are being considered. The event will be mid-day on a weekday to allow traveling honorees to attend and maximize news coverage; however, a date has not yet been confirmed. • Construction is ongoing and final touches are being put into place. • A few members noted that a mid-day event would mean they wouldn't be able to attend. Laura Hartman said that she may be able to live-stream the event via Zoom to interested members. b. Route Updates • William Long noted that Norfolk Avenue is now one way between 5' and 3' Streets. The change will not affect any bus routes. • William shared an image of the Third Street Station's final construction. Once the transit center opens,each bus will have an assigned slip that it will park in every trip. • Valley Metro staff are currently assigning slips based on route direction,popular transfers, and general understandability. Page 1 1108 Campbell Ave SE va„@ Roanoke,VA 24013 y 111111 P : 540-982-2222 I F : 540 982 2703 WireirtriC, www.valleymetro.com c. Other • William Long notified the members that Valley Metro is making improvements to marketing efforts. Facebook, the primary social media platform, will be updating more often with more than service alerts. • Valley Metro also has a Linkedln page now. That will be used for news and recruiting. Hope Trachtenberg-Fifer asked about the state of hiring. Ron Parker said that Valley Metro has been getting more applicants and has welcomed some returning employees. d. Follow-up Items • William Long said that every phone should now be receiving VMGO push notifications. TPAC members confirmed that they had now been receiving them. o Ron Parker noted that the mobile site has the same information and can be used as a backup if the app is ever working incorrectly. • Ron said that Roanoke College IDs will soon be used for free bus rides. This will require software updates that can't happen until the new MCI buses are delivered. Delivery is currently delayed, but a date should be known by the June meeting. o TPAC members discussed possible options in the meantime. Ron said Valley Metro will look into some options, but Roanoke College students currently have access to ride vouchers. • Ron noted that TPAC members can serve two consecutive two-year terms. As the first "term"was interrupted by COVID, all current members will have the opportunity to serve another term, if desired. Ron asked that any TPAC member who wants to serve another term send an email confirming that commitment. Applications will go out to fill vacated seats. o Laura Hartman asked if the seats of members with low-attendance records will be vacated. Ron answered that those members will be given the opportunity to reengage with the committee. No response will be considered a resignation. e. Ridership updates • William Long shared the updated ridership numbers. Ridership continues to climb and has seen spikes recently—likely due to recent events like spring break. o Laura Hartman asked if the rising Smart Way Express ridership meant that bus capacity was full. Sean McGinnis confirmed that the busiest trips(morning and afternoon commutes) did not reach bus capacity limits. 3. Questions/Comments • Laura Hartman thanked Ron Parker and Kevin Price for attending the most recent BRRAG meeting. The conversation was valuable. • Laura asked about the next steps for the MetroFlex service. Ron said that Valley Metro is considering available vendors,their capabilities, and labor needs. o Steve Grammer asked about hours, door-to-door service, and trip-request timing, and ADA accessibility. Ron answered that MetroFlex will extend weeknight hours past midnight and will run on Sundays. STAR customers will likely have Page 2 I 1108 Campbell Ave SE Val hey Roanoke,VA 24013 P : 540-982-2222/F : 540 982 2703 mireihrowww.valleymetro.com door-to-door service. Buses will be ADA accessible. All details will be worked out when a service provider is chosen. • Hope Trachtenberg-Fifer asked about online or over-the-phone purchases for STAR passes and online scheduling for STAR trips. Ron said that over-the-phone purchases are unlikely because of privacy concerns and potential mail delivery issues; however, RADAR is working toward online capabilities for purchasing and scheduling. o Laura asked if someone from RADAR could be a regular guest to TPAC meetings. Ron said that Valley Metro will reach out to RADAR. o Hope noted the limitations of the current paratransit service. Ron said that he can't speculate on specific events, but that Valley Metro and RADAR are working to improve services and that the coming technology will reduce some concerns. • Sean McGinnis asked if TPAC could hold a meeting at Third Street Station to tour the new facility. Ron answered that the committee will meet there before the end of the year. • Laura announced that BRRAG members will be attending upcoming Roanoke City Council meetings to recommend funding of bus service and accessibility. • Laura announced that BRRAG will be celebrating Ride the Bus Week in May with promos. • William Long said that Steve Grammer had an article published by the Century Foundation. A link to that article will be sent out with the meeting's PowerPoint. 4. Next Meeting—June 8,2023 • William Long announced that the next meeting is June 8 and shared the 2023 TPAC meeting schedule. 5. 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PLAN .............• ,. r__.,.........„....0,-... ,,..,.. • ..... ,.. .,... .. ,, . .. ___,. .. .. . ...„ •• ,„•„..„.,•,•„,,„,,„„. Scan here to read 1#144,, the plan and take a survey.1 -.. . , , ..„., : .. 4',.:_k': :It',FP•,----44 -, ,- ,,,,----.,' 41-•,-.'" .... ‘"':4,;`.•-', • 40 Shaping A Shared Future .,. , .., . .. , .., . ,......„., , ' .1 at ,1/4 S------- -.------ -/II\\‘== -77 , 414,,,, ,::,,,:-s•V , -., ,. ..,,, ... ., IN:Oit is;g-i‘: 11111 ;" P . . a , . ....„. . , i I Sustainability and Climate Resiliency „t.".„..,,,, . .WIPIPII .4.0111111,11h`Z ROANOKE SUSTAINABILITY .1.- Chapter One 01 Introduction Letter from Mayor Lea Letter from City Manager Bob Cowell Sustainability and Climate Resiliency Executive Summary Climate Mitigation Goals 5 Dear Roanoke Residents, This Climate Action Plan was written to be understandable and to provide a clear path for residents, businesses, and our municipality now through 2030. We all have a role to play to protect a future in which humanity can thrive. Many times we think our individual actions can't make a real difference in the outcome. This simply isn't true. I encourage all residents to particularly pay attention to the programs available through the Inflation Reduction Act on pages 52 & 54. For lower income residents, many of the programs will be available at no cost. You don't even have to be a home owner to receive benefits that can reduce energy and improve quality of life. To our local businesses and industries, I challenge you to create a plan of action that cuts your fr.„ building and fleet emissions by 50% in 2032. The Sustainability and Climate Resiliency Division has been working to put in place programs and assistance to meet this goal. These are covered on pages 49-51 and 67-68. Our City government has a responsibility to protect our natural resources, local economy, and human health and provide the same opportunities and quality of life for future generations. We must incorporate systems thinking into how the City conducts business. This means we must learn to think about how daily operation decisions may affect the current and future citizens, how policies may need to be improved, and how the social, equity, and financial challenges we face today may be made worse from more frequent and stronger weather events and heat. Climate change will be a specific strategic initiative for City leadership and staff in 2023-2024 to help our community move forward on the right path for success. Cities around the world will need to prioritize spending on mitigation to reduce carbon 1 emissions to maintain the systems that sustain life. There will always be tradeoffs and hard decisions to make but we must protect humanity against the severe consequences of a changing climate. It's the daily decisions that wild make or break our success "°` Sincerely, Mr. Robe .Cowell 7 Global Covenant of Mayors for Climate & Energy (GCOM) The City of Roanoke joined the GCOMs in 2015. GCoM's three core initiatives focus on generating the next generation of knowledge, data, tools, and technical support for local policymakers to tackle sustainability challenges and contribute to a global climate solution. ICLEI - Local Governments for Sustainability ICLEI Local ICLEI - Local Governments for Sustainability is an organization dedicated c;,,,,,:rn Local for sustainability to improving the global environment through local government initiatives. City Council passed a resolution in 2006 to join ICLEI. The City of Roanoke was the first Virginia city to do so. Under the ICLEI program the City of Roanoke conducts greenhouse gas (GHG) emissions inventory, adopts ongoing emission reduction goals, develops and maintains an iterative local Climate Action Plan based on up-to-date science, implements policies and programs, and monitors and discloses progress through annual CDP reporting. Better Climate" Better Climate Challenge *CHALLENGE The City of Roanoke accepted the US Department of Energy's challenge to set ambitious, portfolio-wide GHG emission reduction goals. This new effort provides additional opportunities for peer exchange and technical assistance to meet the urgent call to mitigate the impacts of climate change. Partners commit to reducing portfolio-wide GHG emissions (scope 1 & 2) by at least 50% within 10 years. Better Buildings Better Buildings Challenge *CHALLENGE macciumml This program challenges businesses, manufacturers, cities, states, universities, and school districts to commit to improving the energy efficiency of their portfolio of buildings by at least 20% over 10 years and share their strategies and results. The City of Roanoke achieved its Better Buildings Challenge Goal in 2018 with a 23% energy reduction of City's portfolio of buildings over 1.1M ft2 A • J�FtG l/y� MITY t.y itik ' p SUNMOETCUEMASI N%ESTWTAOMRKM USDN cirectors network �(4 'C��li� � AN G� , 4.0 ..4. The economic impacts of repeated natural disasters will negatively impact our local economy and stress our urban systems as we saw with the COVID pandemic. The course of action is actually very simple. We must transition to renewable energy (decarbonizing the grid) to generate electricity to support our day-to-day actions and we must transition and support to alternative transportation and electric vehicles. An outline of climate goals can be found on the next page. Graphic sourced from https://speedandscale.com/ Collectively, we need to create new policies that support this imperative work andIt/&Tri 'Eko BY 2.0,50 capitalize on the federal funding g opportunities through the Inflation Reduction _ _ Act (IRA) and Infrastructure Investment and 3—' 6W( UR1t / 1 PAt1Cpvp,1►TA Jobs Act (IIJA). 2-- prow 8 /ZE 7i6 &piu =1)r f OOD The IRA funding is an significant opportunity - b` ' ffit-or NATURE : . through 2032 to invest in the decarbonization - of our homes, businesses, and municipal - GLCAH U' 1Ni) cisPeY R 4/I�1 t ♦ 3'+� �t' operations, as well as transportation options. b. } /17w'V GP E' A. IRA Funding is covered starting on page 52. /\ This federal assistance is significant. More i,{z '1 '. guidance will be released by the state in v lrykNi early 2024, but we currently estimate that r 1t4NNoVn FiaN for 54.6% of our population, equipment and 1Nvt5TMcNT installation will be covered at 100% cost. The climate goals and mitigation actions in this Climate Action Plan are grounded in the latest science and research, including the 2022 Intergovernmental Panel of Climate Change (IPCC). This Climate Action Plan has been written to be accessible to everyone. Many of the pages contain a Read More Here section at the bottom. These contain the research that the page text is drawn from and provides the reader the ability to learn more about each subject. There are hyperlinks to these documents here and QR codes for each reference in the Resources Section on page 93. Chapter Two explains Climate Change, urban heat island, and why it's dangerous; and includes how increasing greenhouse gases will affect Human Health. Both sections are written specifically for Roanoke and not on a global scale. The problems referenced will be problems that you and I experience here. In Chapter four, you will find the Creating Community Resiliency and Long Term Systems Thinking sections. The Natural Resources chapter help to explain how the underlying natural systems that support our existence. Please read through these sections carefully as these can help residents to think about how our communities may need to adopt new ways to create sustainable systems that protect livelihoods and human well-being. There are roadmaps for residents, business and industry, and the municipality to reduce emissions by 50% in buildings, churches, and community structures, as well as transportation, vehicles and fleets, and waste reduction goals. Chapter Seven 07 Transportation City Plan 2040 Integration Pathways to Action and Progress Protected Bike Lanes The Case for Public Transit Gentrification Climate and Infrastructure Risks Municipal Pathways to Action and Progress Commercial Pathways to Action and Progress Vehicle Fleets Residential Pathways to Action and Progress „,„ Municipal Pathways to Action & Progress 58 City Plan 2040 Action Items SupportingSustainable Transportation: • Create and implement the Vision Zero Action Plan to reduce injury and death • Focus on Complete Streets that support use by pedestrians, bicycles, transit, and automobiles o Create mobility plan prioritizing pedestrian and bicycle accommodations including: protected bike lanes and shared use paths - in and between neighborhood centers o Update and adopt street design guidelines prioritizing pedestrian and bicycle accommodations o Educate motorists on pedestrian, scooter, and bicycle rights and safety o Implement the greenway plan to provide protected off-street shared use paths as part of a complete transportation network • Expand the use of bike lanes to include scooters, electric bikes, etc. • Revise zoning ordinance to require bicycle parking and EV charging stations • Increase the number of bike racks in neighborhood centers and parking garages • Improve pedestrian systems through planting shade trees, adding pedestrian scale lights and street furniture, and repairing sidewalks • Fund small-scale complete street projects through capital improvement program. • Increase funding for bicycle network improvements, (locations could include: Route 11 (Brandon, Grandin, Campbell, Williamson), Route 460 (Melrose and Orange), and Route 220 (Franklin Road) or protected lanes along parallel routes • Improve transit options and improve efficiency to handle increases in demand • Add and maintain bus shelters, including right of way provisions -V- Read more here: City of Roanoke City Plan 2040 Win . • Tit Pathways to Action & Progress 60 Buffered & Protected Bike Lanes It is well documented that bicycling is good for human health. Benefits include lowering risk of depression, cardiovascular disease, diabetes, blood pressure, body weight, circumference and fat reduction, lowering breast and colon cancers, and decreasing mortality rates. Older adults can increase their muscle strength, reduce fractures, reduce dementia and Alzheimer's disease while supporting cognitive stability. Children also benefit from gains in cardiorespiratory fitness, muscle strength, weight control, and mental health benefits. _ -^rd treet Design Manual Additionally, increased bike riding can also reduce car use; yielding a city pollutione11-r . with lower and increased air quality, reduced noise l ar . pollution and greenhouse gas emissions, and health risks. Creating walking and bicycle-friendly streets also enhances urban 4 livability and quality of life, supports neighborhood cohesion and social interaction, and can reduce crime since more people are out and about. Until we create a system of buffered and protected bike lanes, the 3 majority of people who would bike to their normal daily activities will ) `` not ride their bicycle on the street for fear of getting hit by a fast moving motor vehicle whose driver is not paying attention. -Design Manual Who Should We Design Bike lanes For?: women are the ctivok indicator species of whether the bike lane • 1% of the population = strong and fearless and will ride on any street type feel safe • 6% of the population = is enthusiastic and confident to ride in a bike lane on a multilane artierial road • 600/o of thi; population = "interested but concerned",who would bike to their favorite locations if they had a protecI i bike path away from motor vehicles • 330/0 of the population = is the "no Way, No How" crowd who would not ride bikes anywhere QRead mor- here: Healthy Streets League of American Bicyclists - Fact Sheet: Healthy Streets Program & Funding Su••or Cycling for Sustainable Cities - by Ralph Buehler and John Puche Transportation Pathways to Action & Progress 62 "Urban Transit Systems... have become a genuine civil rights issue - and a valid one - because the layout of rapid-transit systems determines the accessibility of jobs to the African-American community (an all communities of color - author addition). If transportation systems in American cities could be laid out so as to provide an opportunity for poor people to get meaningful employment, then they [the African-American community] could begin to move into the mainstream of American life." -Martin Luther King, Jr. The Case for Public Transit Bus riders have the lowest personal carbon footprint versus those who rely on fossil fuel vehicles for day-to-day transportation. The need to reduce emissions is an opportunity to rethink our major transportation modes and which types our community wants to support that benefit the greatest number of people. It's important to acknowledge that 13% of the population do not own a motor vehicle. As we achieve equitable systems, good public transit is essential to social inclusion. Public transit is key to all individuals' ability to access employment, schools, and community services. Personal mobility is essential to the well-being of those who rely upon this system. Poverty is a reality for many in Roanoke and no-one can pull out of poverty if certain life expenses are disproportional to base income levels. Poverty exacerbates all social challenges. 3 } ! 6.9% VS. 47% Connecting people with places stimulates the economy. The American Public Transportation Association has found that for every billion dollars of transit investment, transit increases the GDP by $5 billion, making transit investment a sound one for the benefit of all. In addition to a lower carbon footprint, public transportation users are also getting more exercise than vehicular drivers, as much as 30% more steps per day. Therefore transit users are gaining additional health benefits as well as the community building nature of bus riding. :Q.- Read more here: Dr. Hartman et al., The Case for Buses: Interdisciplinary Ethical Arguments in Support of Strong Public Tran i Richmond By Bus - A Short Film . ., a nsportatiOfl .. . ,.,_,.. , ,, Climate & Infrastructure Risks 64 The transportation system is essential for the economy of the modern world. COVID-19 has provided a good snapshot of what stresses can do to financial markets, supply chains, and our transportation systems moving goods and services. Climate change can add an additional component of traffic and street infrastructure deterioration. At 2°C warming, risks to our transportation systems will be high. Examples of risks include heatwaves causing pavement softening and buckling, increased frequency of flood risks, reduced construction work hours, and even damage to the wires holding the streetlights and traffic signals. Additionally our transportation systems are highly interdependent on electric power to operate. Damages to the transportation system negatively impact drivers' safety and cause traffic disruptions. City of Roanoke Transportation & Infrastructure Risks: Current Stats: Increase in Season Shifts Increased Rainfall More I Temps/Extreme in Amounts/Intensity/Extreme intense/Frequent �/� tkkowsgo Heat Events Temperatures Precipitation Events Droughts vK ,0*- Street Miles Paved • Accelerated asphalt • Increased freeze/tha - •• Localized road flooding • Increased change of Per Year deterioration cycles&extended • Under capacity of brush/wildfires o cracking freeze periods causin h stormdrain systems for o Reduced driving ui o aging/oxidation potholes and utility pi'% future extreme events visibility 0 o softening/rutting failures • Roadway washout o Increased runoff $102,380 • •Concrete pavement • Increased risk Bridge scour/washout from bare management claims , Reduce structural mountains causing E failures/blowups mans • Streetlight&traffic due to increased pot integrity from soil increased flooding signal wire degradation holes moisture • Reduced pavement • Railway buckling• Failed expansion joints in pavement,concrete, &bridges • Slope failure integrity&undergound • Flooded signal boxes pipes due to ground • More frequent re„ • Extended power shrinking. 18115 maintenance & outages causing signal replacement of failure • Field Operations worker •safety during heat components • Vegetation Potholes Repaired Additional fortificatio Management Upsize designat of slope retention standards for more • Increase capacity of $61 0 • Increased shading features intense storms in road drainage systems 0 • Increase albedo • Alter asphalt shorter timeframes • Additional fortification Q • Increase funding for composition. Alter design storm of slope retention I more frequent repair, maintenance,and replacement of road components • Develop&use heat criteria features • Fortify bridge piers and abutments lanes mileage • Use green infrastructure in 100 year to add infiltration& floodplain resistant materials added capacity =0= Read more here: y Assessing the Use of Dual-Drainage Modeling to Determine the effects of Green Infrastructure on Roadway Flooding and Traffic Performance Transportation Resilience to Climate Change and Extreme Weather Events - Beyond Risk and Robustness Municipal Pathways to Action & Progress 66 The Environmental Protection Agency (EPA) states that transportation emissions account for around 27% of total US greenhouse gas emissions. It is important to note that over the last 30 years, GHG emissions from transportation sources have increased disproportionally over any other sector. For the first time, transportation emissions are higher than emissions from electricity generation. The City's Fleet has made significant progress over the last decade and it is now time to recommit efforts to further reduce emissions as technology improves, costs decline, and electric vehicle availability increases. Mitigation Actions: • Incorporating telematics to the entire fleet to capture and understand the utilization of fleet reduction, asset type selection, and opportunities to pool assets vs. one to one operation • Evaluate lifecycle replacements and incorporate the best propulsion systems based on application to achieve what is best suited for reduction of GHG and working within budgeted capital expenditures. Options Include: Hydrogen / Fuel Cell Electric (FCEV); Plug in Electric (PEV); Battery Electric Vehicle (BEV); Hybrid Electric Vehicle (HEV); Extended Range Electric Vehicle (EREV); and Liquid Propane Gas (LPG) • Engage City of Roanoke Engineering department to explore plan for hydrogen refueling, electrical charging, location of LPG across the city foot print and solar Electric Vehicles grid opportunities • Explore every roof top, parking structure for wind and solar opportunities to reduce base load requirements. o Work with American Electric Power divisions to capture off peak, and base Hybrid Vehicles load charging savings • Utilize tools such as EV Pro Lite to estimate required EV charging capacity needs • Explore Rapid charging vs slow charging and incorporate off peak settings • Explore strategic locations to utilize solar charging stations and public pay as you Propane Vehicles charge station locations around the City of Roanoke • Utilize infrastructure grants from both state and federal (IIJA & IRA) to maximize opportunities to relieve budget pressures and continue GHG reductions Flex Propane • Reduce GHG emissions by maximizing the use of pool vehicle and reducing the number of total assets owned and maintained by the City of Roanoke • Explore opportunities to incorporate different blends of biofuels including bio mass LPG and Biodiesel to reduce carbon emissions in existing and future diesel metric tons daily use vehicles. CO2e (2019) • Continue with the reduction of petroleum based tires and increase the use of soy based tires and recap tires across the fleet operations • Explore fleet maintenance operations to use recycled products to maintain fleet assets. Preform energy study to ensure efficiency of pneumatic operated tools metric tons reducing air leaks that cause air compressors to run more. CO2e (2016) • Continue training fleet staff on the various propulsion systems and incorporating best practices for preventative maintenance. ... _ • Vehicle Fleets Commercial Pathways to Action & Progress 68 Mitigation Actions: • Add telematics to vehicles to capture important data on use to add value to future fleet planning. o Join EVWatts Program through VA Clean Cities • Prioritize and commit that all future cars and light trucks will be purchased as electric vehicles on the regular replacement cycle o Coordinate and plan for electric vehicle infrastructure o Access and use EVI Pro Lite to estimate needed charging capacity o Access and use AFLEET to calculate the fleets fuel use, cost of ownership, & emissions o Use Vehicle Cost Calculator to compare cost of ownership and emissions for most vehicles o Access and use VICE Model to evaluate costs for natural gas vehicles and EV buses. • Reduce carbon intensity of daily-use diesel heavy-duty vehicles o Learn about and explore feasibility of 100% biodiesel, renewable propane, and natural gas conversions for heavy-duty vehicles o Research and stay up-to-date on hydrogen technology which is fast approaching viability o Explore other renewable fuel options as sources become available • Replace conventional petroleum-based tires with soy-based tires while simultaneously extending tread life • Explore solar-topped vehicle covers and solar charging stations • Maximize opportunities for carbon reductions and infrastructure with available grant and federal (IIJA and IRA) legislation under Section 45W (through 2032) IRA Section 45W The eligible credit amount per qualified commercial EV is the lesser of 30% of the sales price or the incremental cost of the vehicle. The incremental cost is defined as the difference between the purchase price of the EV and a comparable internal combustion engine vehicle. • The tax credit is capped at $7,500 for vehicles with a gross vehicle weight rating (GVWR) of less than 14,000 lbs, and capped at $40,000 for vehicles with a GVWR of more than 14,000 lbs. • The vehicle must be used for business purposes. • There are no battery or mineral sourcing requirements under Section 45W. -Q- Read more here: US Department of Energy National Clean Fleets Partnership Fact Sheet NC Clean Energy Technology Center Sustainable Fleet Training Videos SAFE & Electrification Coalition IRA EV Tax Credits • AI AA Residential Pathways to Action & Progress 70 Replace your gas-powered car with an electric vehicle: "I"---' New electric ye icjes rectiAte,a, ��1I INCOMC C1N11TS: ' 0 • Individuals->$150,0.00 • Couples->$300,000 PRICE LIMITS: • New vehicles - o $55,000 for sedans Used electric vP.�t1cIQ i t2 o $80,000 for trucks&SUVs receive,a,c► , lc, • Used vehicles o $25,000 17 o Vehicle must be purchased Z�" �� from dealership and at least 2 years old or 30%of the vehicle's value _ i whichever is lower) *Buyers can apply the credit directly to the EV Tax Credit through IRA Funding. vehicle purchase starting in 2024 Available through 12.31.32 *Other manufacturing stipulations apply ............ . Install a home electric vehicle charging station: —........ _ Hardware(,_,U THIS INFORMATION & installation APPLIES TO RESIDENTIAL PROPERTIES,BUT THERE `4 IS ALSO A CREDIT AVAILABLE TO 47 ' ,..„ , __ , „ ..._ ._,_ . .„, Qr ' ' BUSINESSES. i Alternative Fuel Refueling Property Tax Credit _ M through IRA Funding. Available through 12.31.32 - Read more here: SAFE & Electrification Coalition IRA EV Tax Credits Cecelia Mccoy From: Kevin Price <KPrice@valleymetro.com> Sent: Monday, April 17, 2023 11:24 AM To: Joseph L. Cobb;Vivian Sanchez-Jones; Dwayne D'Ardenne; Paul Workman; Rob Light; Andrew Keen; Karen Michalski Karney (kmichalski@brilc.org) Cc: Bob Cowell; Angela O'Brien; Amelia Merchant; Timothy Spencer; Laura M. Carini; Cecelia Mccoy; Drew Harmon; Ron Parker Subject: [EXTERNAL] "Greyhound" Building Update - Third Street Station Attachments: 3rd Street Wayfinding Phase II-Update7.pdf CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Dear President Cobb and Members of the GRTC Board of Directors, Below you will find a brief update on the status of the Greyhound Building located at Third Street Station. Please let me know if you need additional information or have questions. Greyhound bus lines has leased space from the Greater Roanoke Transit Company(GRTC) since the opening of the Campbell Court Transfer Facility in 1987.The intercity bus connection, as provided by Greyhound, has been an invaluable partnership for citizens desiring to travel by bus throughout the country. As the need to relocate GRTC's transit operation became more apparent,the move historically, and by nature of the important transportation-based partnership,would also involve the relocation of the Greyhound passenger service.The designs and initial concept drawings of Roanoke's new transit transfer center consistently involved Greyhound. Greyhound was actively involved in the final concepts of the eventual Third Street Station and Greyhound anticipated moving with GRTC to its new home. As with most businesses,the COVID-19 pandemic affected Greyhound's ability to provide service throughout the country due to decreased overall revenue as a result of travel limitations, staff availability due to virus exposure or workforce reductions.The COVID-19 pandemic forced Greyhound to revisit its service model and convert many full service locations to "Bus Stop Only". Bus Stop Only means intercity bus service as provided by Greyhound remains available as scheduled, but no additional amenities such as ticket purchases, baggage handling, indoor passenger waiting area, and restrooms are available. Amtrak operates a similar service in Roanoke. In December 2021, Greyhound still anticipated using the permanent facility to be constructed at Third Street Station, but requested to maintain the Bus Stop Only status until the permanent facility was completed. Valley Metro moved to Third Street Station in February 2022. Greyhound's plans to occupy the permanent facility at Third Street Station as remained uncertain for the duration of the construction phase of Third Street Station. While I can't directly speak for Greyhound's business, most businesses have been slow to recover in a post-pandemic environment, particularly regarding labor shortages. As a result of the uncertainty regarding Greyhound's final plans, preliminary discussions of possible "plan B" uses for the space were held with Brent Robertson,Joe Cobb, and the City's Office of Economic Development as a proactive measure.The following options are in play; 1. Greyhound/Smart Way Commuter passenger waiting area (staffed by Valley Metro) 2.Valley Metro Enhanced Customer Service Center (all ticket sales, passenger ID service, STAR service in- take center) 3. Private rental space for light snacks/coffee. Effective Monday April 3, 2023, Greyhound buses will have access to its permanent parking arrangement with passengers being able to board and alight at Third Street Station. A map indicating the current service design was provided to Greyhound for reference(attached). Once all construction activities are completed, Greyhound will be providing on-site services to Third Street Station and using the designated parking slip next to the original facility. 1 Thanks, Kevin L. Price General Manager Greater Roanoke Transit Company 540-613-5523 2 t < 66 AaIIOil 8U1l aels6. w£ iaaa}S P E i ■ s ■1 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ' E 0 ■ ■ ^ t) a t0 c = To I N 0 a L. ■ • C ■ fG_ = 0 a III `IA i U ■ .0 ..� a II M II 1■ ■ • ■ ■ • ■ !4 _ •� C ■ • ' to 11 03 03 0+44. E ■ = L. a <t ■ ■ c '—" 1113 0 ca 4.4 - tf) as • ILI ....... (1) tn L ■ . 4 1 O �, imams. c a a. . ti ■ �El 6Li �. 4.0 �. • C O ' ■ ' V 0 ■ o . � */► ■ ' 4+ •cii O ril) • ■ ■ ,p- Ci in • ■ ■ ■ ■ ■ ■ 4@ x' . M ■ �apwS int ■ • ■ � • • 6uNaed }}eIS . ■ . ■ ■ . ■ ■ ■ ■ ■ ■ i I 1 I I I 4 7 >, 6u!pl!ne lVH aw L. V A GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 13, 2023 Dear Mayor Sherman P. Lea, Sr. and Members City Council: Paragraph I, Article II of the By-Laws of the Greater Roanoke Transit Company provide that the Annual Meeting of the Stockholders will be held during the month of June each year at a day, time and place to be from time to time fixed by the Board of Directors. It is recommended that the Annual Stockholders' Meeting be held on Tuesday, June 20, 2023, at 1:30 p.m., in the City Council Chamber, 4th Floor, Room 450. Please note, the Stockholders meeting will be called to order by Mayor Lea promptly at 1:30 p.m. Sincerely, (I)7Z-dijer Cecelia F. McCoy Secretary pc: Robert S. Cowell, Jr., Vice President of Operations, GRTC Angela O'Brien, Assistant Vice President of Operations, GRTC Timothy Spencer, General Counsel, GRTC Laura M Carini, Assistant General Counsel, GRTC Amelia C. Merchant, Treasurer, GRTC Drew Harmon, Municipal Auditor Kevin Price, General Manager, Valley Metro Ron Parker, Assistant General Manager, Valley Metro STOCKHOLDER'S ANNUAL MEETING GREATER ROANOKE TRANSIT COMPANY TUESDAY, JUNE 20, 2023 1 :30 P.M. CITY COUNCIL CHAMBER ROOM 450 215 CHURCH AVENUE, S. W. ROANOKE, VIRGINIA ACTION AGENDA 1. Call to Order - Roll Call —All present. 2. Approval of Minutes: Annual Stockholder's meeting held on Tuesday, June 21, 2022. Without objection by the Stockholder, the reading of the Minutes were dispensed with and approved, as recorded. 3. Statement of Purpose. Mayor Sherman P. Lea, Sr. The purpose of the meeting is to entertain nominations for the election of Directors of the Greater Roanoke Transit Company for one-year terms of office, each, commencing July 1, 2023. 4. Election of Seven Directors: • Two Members of City Council • Two Members of City Staff • Two Representatives from regional users of GRTC(Town of Vinton and City of Salem) • One representative from the Physically Challenged Community The following individuals elected as members of the GRTC Board of Directors for terms of one-year, each, commencing July 1, 2023 and ending June 30, 2024 (6-0): • Two Members of City Council: Joseph L. Cobb, President Vivian Sanchez-Jones, Vice-President • Two Members of City Staff: D'Wayne D'Ardenne (The second Staff Representative to be determined at a later date). • Two representatives from regional users of GRTC (Town of Vinton and City of Salem): Andrew Keen, Town of Vinton H. Robert Light, City of Salem • One representative from the Physically Challenged Community: Karen Michalski-Karney 5. Adjournment — 1:35 p.m. GREATER ROANOKE TRANSIT COMPANY June 20, 2023 The Honorable Joseph L. Cobb Council Member 441 Highland Avenue, S. W. Roanoke, Virginia 24016 Dear Council Member Cobb: At the Annual Stockholder Meeting of the Greater Roanoke Transit Company held on Tuesday, June 20, 2023, you were reappointed as a member of the Greater Roanoke Transit Company Board of Directors for a one-year term of office, commencing July 1, 2023 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office, which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Oliver W. Hill Justice Center, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, OZU,61;14' (/)14-6-er Cecelia F. McCoy Secretary Enclosure c: Kevin Price, General Manager, Valley Metro Ron Parker, Assistant General Manager, Valley Metro Robert S. Cowell, Jr., Vice-President of Operations Angela O'Brien, Assistant Vice-President of Operations Timothy R. Spencer, General Counsel Laura M. Carini, Assistant General Counsel Amelia C. Merchant, Treasurer COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify that at the Annual Stockholder meeting of the Greater Roanoke Transit Company, which was held on the twentieth day of June 2023, JOSEPH L. COBB (City Council representative) was reappointed as a member of the Greater Roanoke Transit Company Board of Directors for a one-year term of office, commencing July 1, 2023 and ending June 30, 2024. Given under my hand and the Seal of the Greater Roanoke Transit Company this twentieth day of June 2023. (1,66(4..t.J-. (-(ne-defr Secretary Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Joseph L. Cobb, do solemnly swear or (affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Greater Roanoke Transit Company Board of Directors for a one-year term of office, commencing July 1, 2023 and ending June 30, 2024, according to the best of my ability. (So help me God) f J SEPH L. COBB The foregoing oath of office was taken, sworn to, and subscribed before me by Joseph L. Cobb this S day of 00n�- 2023. Brenda S. Hamilton, Clerk of the Circuit Court �{ � , Clerk GREATER ROANOKE TRANSIT COMPANY June 20, 2023 The Honorable Vivian Sanchez-Jones Council Member 2610 Belle Avenue, N. E. Roanoke, Virginia 24012 Dear Council Member Sanchez-Jones: At the Annual Stockholder Meeting of the Greater Roanoke Transit Company held on Tuesday, June 20, 2023, you were reappointed as a member of the Greater Roanoke Transit Company Board of Directors for a one-year term of office, commencing July 1, 2023 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office, which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Oliver W. Hill Justice Center, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, 0.40-at (/Ne'°7 Cecelia F. McCoy Secretary Enclosure c: Kevin Price, General Manager, Valley Metro Ron Parker, Assistant General Manager, Valley Metro Robert S. Cowell, Jr., Vice-President of Operations Angela O'Brien, Assistant Vice-President of Operations Timothy R. Spencer, General Counsel Laura M. Carini, Assistant General Counsel Amelia C. Merchant, Treasurer COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify that at the Annual Stockholder meeting of the Greater Roanoke Transit Company, which was held on the twentieth day of June 2023, VIVIAN SANCHEZ-JONES (City Council representative) was reappointed as a member of the Greater Roanoke Transit Company Board of Directors for a one-year term of office, commencing July 1, 2023 and ending June 30, 2024. Given under my hand and the Seal of the Greater Roanoke Transit Company this twentieth day of June 2023. OW-64'J-; Secretary GREATER ROANOKE TRANSIT COMPANY June 20, 2023 Dwayne D'Ardenne, Director Transportation Division Manager City of Roanoke — Public Works Center 1802 Courtland Road, N. W. Roanoke, Virginia 24012 Dear Mr. D'Ardenne: At the Annual Stockholder Meeting of the Greater Roanoke Transit Company held on Tuesday, June 20, 2023, you were reappointed as a member of the Greater Roanoke Transit Company Board of Directors for a one-year term, commencing July 1, 2023 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office, which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Oliver W. Hill Justice Center, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, a/44w' 116-e-Ort Cecelia F. McCoy Secretary Enclosures Dwayne D'Ardenne June 20, 2023 Page 2 c: Kevin Price, General Manager, Valley Metro Ron Parker, Assistant General Manager, Valley Metro Robert S. Cowell, Jr., Vice-President of Operations Angela O'Brien, Assistant Vice-President of Operations Timothy R. Spencer, General Counsel Laura M. Carini, Assistant General Counsel Amelia C. Merchant, Treasurer COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, Secretary and as such Secretary of the Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify that at the Annual Stockholder meeting of the Greater Roanoke Transit Company, which was held on the twentieth day of June 2023, DWAYNE D'ARDENNE (City Staff) was appointed as a member of the Greater Roanoke Transit Company Board of Directors for a one-year term of office, commencing July 1, 2023 and ending June 30, 2024. Given under my hand and the Seal of the Greater Roanoke Transit Company this twentieth day of June 2023. Cee,(14-;& Cfne-eke Secretary Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Dwayne D'Ardenne, do solemnly swear or (affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Greater Roanoke Transit Company Board of Directors for a one-year term of office, commencing July 1, 2023 and ending June 30, 2024, according to the best of my ability. (So help me God) 720 Ov(/' DWAYNE D'ARDENNE The foregoing oath of office was taken, sworn to, and subscribed before me by Dwayne D'Ardenne this / 714. day of tee 2023. Brenda S. Hamilton, Clerk of the Circuit Court By*OA PYdeerk htoanotce, virginia Lou i -o iuu Dear Mrs. Michalski-Karney: At the Annual Stockholder Meeting of the Greater Roanoke Transit Company held on Tuesday, June 20, 2023, you were reappointed as a (Physically-Challenged Representative) member of the Greater Roanoke Transit Company Board of Directors for a one-year term, commencing July 1, 2023 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office, which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Oliver W. Hill Justice Center, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, 0-aced:A/ (471(fi'91t Cecelia F. McCoy Secretary Enclosures Karen Michalski-Karney June 20, 2023 Page 2 c: Kevin Price, General Manager, Valley Metro Ron Parker, Assistant General Manager, Valley Metro Robert S. Cowell, Jr., Vice-President of Operations Angela O'Brien, Assistant Vice-President of Operations Timothy R. Spencer, General Counsel Laura M. Carini, Assistant General Counsel Amelia C. Merchant, Treasurer COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify that at the Annual Stockholder meeting of the Greater Roanoke Transit Company, which was held on the twentieth day of June 2023, KAREN MICHALSKI-KARNEY (Physically-Challenged Representative) was reappointed as a member of the Greater Roanoke Transit Company Board of Directors for a one-year term of office, commencing July 1, 2023 and ending June 30, 2024. Given under my hand and the Seal of the Greater Roanoke Transit Company this twentieth day of June 2023. (11Zeil:CJ 9914ealir Secretary Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Karen Michalski-Karney, do solemnly swear or (affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Greater Roanoke Transit Company Board of Directors for a one-year term of office, commencing July 1, 2023 and ending June 30, 2024, according to the best of my ability. (So help me God) REN MICHALSKI-KA NEYJ The foregoing oath of office was taken, sworn to, and subscribed before me by Karen Michalski-Karney this day of'T(,t. 2023. Brenda S. Hamilton, Clerk of the Circuit Court By t i1 Pep , Clerk Town of Vinton 311 S.Pollard Street Vinton, VA 24179 Phone(540) 983-0607 Fax(540)983-0626 VINTON Richard W.Peters,Jr. Town Manager/Town Clerk May 17, 2023 Ms. Susie McCoy, Clerk City of Roanoke 215 Church Avenue, SW Noel C. Taylor Municipal Building Suite 456 Roanoke, VA 24011-1536 RE: Greater Roanoke Transit Company Board Appointment Dear Ms. McCoy: This letter is written to confirm that Andrew Keen, Finance Director, was appointed by Town Council at their May 16, 2023 meeting as our GRTC Board Member for the term beginning July 1, 2023 and ending June 30, 2024. If you have any questions, please contact me. Very truly yours, Richard W. Peters, Jr. ec: Andrew Keen GREATER ROANOKE TRANSIT COMPANY June 20, 2023 Andrew Keen Finance Director Town of Vinton 311 S. Pollard Street Vinton, Virginia 24179 Dear Mr. Keen: At the Annual Stockholder Meeting of the Greater Roanoke Transit Company held on Tuesday, June 20, 2023, you were reappointed as a member of the Greater Roanoke Transit Company Board of Directors for a one-year term, commencing July 1, 2023 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office, which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Oliver W. Hill Justice Center, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, ezdziA:s- y)/16c-awr Cecelia F. McCoy Secretary Enclosure Andrew Keen June 20, 2023 Page 2 c: Kevin Price, General Manager, Valley Metro Ron Parker, Assistant General Manager, Valley Metro Robert S. Cowell, Jr., Vice-President of Operations Angela O'Brien, Assistant Vice-President of Operations Timothy R. Spencer, General Counsel Laura M. Carini, Assistant General Counsel Amelia C. Merchant, Treasurer COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, Secretary and as such Secretary of the Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify that at the Annual Stockholder meeting of the Greater Roanoke Transit Company, which was held on the twentieth day of June 2023, ANDREW KEEN (Regional User Representative — Town of Vinton) was reappointed as a member of the Greater Roanoke Transit Company Board of Directors for a one-year term of office, commencing July 1, 2023 and ending June 30, 2024. Given under my hand and the Seal of the Greater Roanoke Transit Company this twentieth day of June 2023. Cee.46;t- Secretary Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Andrew Keen, do solemnly swear or (affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Greater Roanoke Transit Company Board of Directors for a one-year term of office, commencing July 1, 2023 and ending June 30, 2024, t according to the best of my ability. (So help rr God) ANDREW KEE The foregoing oath of office was taken, sworn to, and subscribed before me by Andrew Keen on this /0 day of v°t y 2023. Brenda S. Hamilton, Clerk of the Circuit Court EtP‘1.11( ZA-.‘,-4,-- , Clerk GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 12, 2023 Joseph L. Cobb, President Vivian Sanchez-Jones, Vice-President Dwayne D'Ardenne Andrew Keen H. Robert Light Karen Michalski-Karney Dear President Cobb and Members of the Board: Paragraph I, Article II of the By-Laws of the Greater Roanoke Transit Company provide that the Annual Meeting of the Stockholders will be held during the month of June each year at a day, time and place to be from time to time fixed by the Board of Directors. It is recommended that the Annual Stockholders' Meeting be held on Tuesday, June 20, 2023, at 1:30 p.m., in the City Council Chamber, 4th Floor, Room 450. The regular meeting of the Board of Directors will follow in the City Council Conference Room located on the 4th Floor, Room 451, at 1:45 p.m. Sincerely, e_te_aA- Jc"J-eur Cecelia F. McCoy Secretary pc: Robert S. Cowell, Jr., Vice President of Operations, GRTC Angela O'Brien, Assistant Vice President of Operations, GRTC Timothy Spencer, General Counsel, GRTC Laura M Carini, Assistant General Counsel, GRTC Amelia C. Merchant, Treasurer, GRTC Drew Harmon, Municipal Auditor Kevin Price, General Manager, Valley Metro Ron Parker, Assistant General Manager, Valley Metro GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 20, 2023 1:45 p.m. CITY COUNCIL CONFERENCE ROOM ROOM 451 215 CHURCH AVENUE, S. W. ROANOKE, VIRGINIA ACTION AGENDA 1. Call to Order— Directors D'wayne D'Ardenne and H. Robert Light absent. 2. Approval of Minutes: Regular meeting of GRTC held on Monday, May 15, 2023. Without objection, the reading of the Minutes were dispensed with and approved. 3. Reports of Officers: a. General Manager: 1. Approval of the GRTC Board of Directors Meeting Schedule for the 2023 - 2024 Fiscal Year. Adopted Resolution. (4-0) 4. Other Business: Authorization to Purchase Replacement Engine for Smart Way Commuter Bus. Adopted Resolution. (4-0) 5. Next Meeting: Monday, July 17, 2023, at 12:30 p.m., in the EOC Conference Room. 6. Adjournment: 1:55 p.m. Wealleky -iiiie 11Vre41":" Greater Roanoke Transit Company Board of Directors Meeting June 20, 2023 The Honorable Joseph Cobb, President, and Members and Officers of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Subject: Board of Directors Meeting Schedule for Fiscal 2024 Background At its June 21, 2022 meeting, the GRTC Board of Directors approved by resolution its meeting schedule for the 2023 fiscal year. The Board needs to adopt a meeting schedule for the 2024 fiscal year. Recommendation The following GRTC Board of Directors meeting schedule is recommended for the 2024 fiscal year: 2023 2024 July 17th January 16th (Monday January 15th MLK Day) September 18th March 18th November 20th May 20th June 17th The June 17, 2024, meeting will be at 1:45 P.M. in the City Council's Conference Room on the fourth floor of the Noel C. Taylor Municipal Building, 215 Church Ave., SW, Roanoke, Virginia 24011. All other meetings will be at 12:30 P.M. in the Emergency Operations Center(EOC) conference room on the first floor of the Noel C. Taylor Municipal Building. Respectf Ily mitted, evi L. Price Ge ral Manager Cc: Vice President of Operations Assistant Vice President of Operations Treasurer Secretary General Counsel Municipal Auditor Greater Roanoke Transit Company P.O.Box 13247 Roanoke,VErgin'sa 24032. Phone:(540)982-0305 Fax:(540)982-2703 www.valleymetro.com V V� BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION establishing a specific meeting schedule for the Board of Directors of the Greater Roanoke Transit Company (GRTC). WHEREAS, at the Board's June 20, 2023, meeting, the GRTC General Manager recommended that the Board adopt a specific meeting schedule for the 2024 Fiscal Year, which ends on June 30, 2024, as more fully set forth in the General Manager's report dated June 20, 2023, to this Board. THEREFORE, BE IT RESOLVED by the Board of Directors of GRTC as follows: 1. That the Board of Directors hereby approves and adopts the specific meeting schedule that is set forth below. Except for the meeting to be held on June 17, 2024, all meetings are set to start at 12:30 p.m. and will be held in the Emergency Operations Center (EOC) Conference Room which is located on the first floor of the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011, unless a different location is designated by the President or Secretary of the Board. The meeting for Monday, June 17, 2024, will be held at 1:45 p.m. in the City Council Conference Room, Room 451, on the fourth floor of the Noel C. Taylor Municipal Building, 215 Church Avenue, SW, Roanoke, Virginia 24011. In accordance with Article III, Section 4 of the GRTC By-Laws, the following meeting dates for the GRTC Board are approved for the 2024 Fiscal Year: July 17, 2023 (Monday, 12:30 p.m. —EOC) September 18, 2023 (Monday, 12:30 p.m.—EOC) November 20, 2023 (Monday, 12:30 p.m. —EOC) January 16, 2024 (Tuesday, 12:30 p.m. — EOC) March 18, 2024 (Monday, 12:30 p.m. —EOC) May 20, 2024 (Monday, 12:30 p.m. —EOC) June 17, 2024 (Monday, 1:45 p.m. — City Council Conference Room, Room 451). 1 2. The GRTC Board can hold additional meetings on an as-needed basis in accordance with the GRTC By-Laws. 3. The schedule of meetings for the GRTC Board for subsequent fiscal years may be set annually by the Board at the June Board meeting, or at any other Board meeting as the Board may determine to be appropriate. ATTEST: Cecelia F. McCoy, Secretary 2 vc.IU.ey Milrelhir413° Greater Roanoke Transit Company Board of Directors Meeting Action Item June 20, 2023 The Honorable Joseph L. Cobb, President, and Members of the Board of Directors of Greater Roanoke Transit Company Roanoke, Virginia Dear President Cobb and Members of the Board: Subject: Authorization to Purchase Replacement Engine for Smart Way Commuter Bus Background The engine in Bus 1701 (2017 MCI Low Floor Diesel) has reached the end of its useful life. Although upgrades have occurred to various components of the engine, the engine itself has lost key specification measurements for safety, reliability, efficiency, and performance. GTRC must remove and replace the existing engine with a new or remanufactured (OEM) engine as soon as possible. Bus 1701 has been removed from revenue service until the engine is replaced. The anticipated total cost to purchase the necessary Cummins engine for Bus 1701 is estimated to be $80,000 installed. This estimate comes from publicly posted trade documents and past cost histories. The total amount for this replacement and installation will come from GRTC's general operating fund. Recommendation GRTC Board of Directors authorize the purchase of a Replacement Engine for Smart Way Commuter Bus in accordance with Sections 2a and 2e of GRTC November 15, 2010 Board Resolution and FTA/Virginia Public Procurement Act requirements; that either GRTC's President, Vice-President of Operations, Assistant Vice-President of Operations or General Manager (or designee) or any combination of two of the four aforementioned individuals be authorized to a ecute a purchase contract for said project. Res ull ubmitted, K ri Assis eneral Manager Greater Roanoke Transit Company P.O.Box 13247 Roanoke,Virginia 24032 Phone:(540)982-0305 Pax:(540)982-2703 www.vaileymetro.com Cc: Vice President of Operations Assistant Vice President of Operations Treasurer Secretary GRTC General Counsel Municipal Auditor Greater Roanoke Transit Company P.O.Box 13247 Roanoke,Virginia 24032 Phone:(540)982-0305 Fax:(540)982-2703 www.valleyrnetro.com BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY A RESOLUTION authorizing Greater Roanoke Transit Company's President, Vice- President of Operations, Assistant Vice-President of Operations or General Manager or any combination of two of the four aforementioned individuals to execute a purchase contract in a form approved by General Counsel, needed to purchase of a replacement engine for a Smart Way Commuter Bus in accordance with FTA and Virginia Public Procurement Act regulations; and authorizing the Vice-President of Operations and General Manager to take such further actions and execute such further documents, as may be necessary for the purchase. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company as follows: 1. GRTC's President, Vice-President of Operations, Assistant Vice-President of Operations, or General Manager, or any combination of two of the four aforementioned individuals are each authorized, for and on behalf of GRTC, to take such actions and execute a purchase contract, in a form approved by General Counsel, to purchase a replacement engine for a Smart Way Commuter Bus in accordance with Sections 2A and 2E of GRTC's November 15, 2010 Board Resolution and FTA/Virginia Public Procurement Act requirements referred to in the General Manager's report dated June 20, 2023, to this Board. GRTC has the necessary funds available in the amount of$80,000. 2. The Vice President of Operations and General Manager are further authorized to take such further actions and execute such further documents, as may be necessary to implement, administer, and enforce such purchase, with any such documents to be in a form approved by General Counsel. ATTEST: v)tiil$‘r Secretary, _ - 2 my<a -z:« @Q°Ppf N W ,y ° COMMONWEALTH OF VIRGINIA —STATE CORPORATION COMMISSION `• 1 °` STATEMENT OF ANNUAL REGISTRATION FEE ASSESSMENT nkVA- "� 0153745-5 GREATER ROANOKE TRANSIT COMPANY € 1,„, 2023 May 1,2023 $100.00 I $0.00 $100.00 July 31, 2023 J4261 PKG01-0011113 1-00000042 GREATER ROANOKE TRANSIT COMPANY Timothy R Spencer 215 Church Ave SW Ste 464 Roanoke,VA 24011-1521 The business entity identified above has been assessed an annual registration fee by the State Corporation Commission pursuant to Virginia law. Payment of the annual registration fee must be received by the Commission on or before the payment due date to avoid imposition of a late payment penalty. If the payment due date falls on a weekend or scheduled holiday, payment, if delivered by mail or in person, will need to be received on or before the last business day that precedes the payment due date. Postmarks cannot be considered and extensions of time cannot be granted. See the additional information that follows this page. S 'GZ Pay annual registration fees and penalties online now at cis.scc.virginia.gov Go online to pay annual registration fees,file an annual report with changes,and more.Visit the CIS help page at www.scc.virginia.gov/clk/pinfags.aspx for how-to guides,answers to frequently asked questions,and helpful videos. 0011113 Detach Payment Coupon Along This Perforation xr.rcapT'ON c ‘i°Q�'` COMMONWEALTH OF VIRGINIA - STATE CORPORATION COMMISSION or STATEMENT OF ANNUAL REGISTRATION FEE ASSESSMENT �903 << '. re`- SCC ID No. Business Entity Name 0153745-5 GREATER ROANOKE TRANSIT COMPANY Assessment Annual Prior Years Total Amount Year Date of Assessment Registration Fee Penalty Balance Due Payment Due Date 2023 May 1, 2023 $100.00 $0.00 $100.00 July 31, 2023 J4261 PKG01-0011113 T-00000042 GREATER ROANOKE TRANSIT COMPANY Timothy R Spencer 215 Church Ave SW Ste 464 Roanoke, VA 24011-1521 The business entity identified above has been assessed an annual registration fee by the State Corporation Commission pursuant to Virginia law. Payment of the annual registration fee must be received by the Commission on or before the payment due date to avoid imposition of a late payment penalty. If the payment due date falls on a weekend or scheduled holiday, payment, if delivered by mail or in person, will need to be received on or before the last business day that precedes the payment due date. Postmarks cannot be considered and extensions of time cannot be granted. See the additional information that follows this page. Pay annual registration fees and penalties online now at cis.scc.virginia.gov Go online to pay annual registration fees;file an annual report with changes,and more.Visit the CIS help page at www.scc.virainia.goov_/clk/pinfags.asox for how-to guides,answers to frequently asked questions,and helpful videos. 0011113 Detach Payment Coupon Along This Perforation STATE CORPORATION COMMISSION ANNUAL REGISTRATION FEE—PAYMENT COUPON SCC ID No. Business Entity Name 0153745-5 GREATER ROANOKE TRANSIT COMPANY Assessment Date of Assessment Total Amount Due Payment Due Date Amount Paid Year 2023 May 1, 2023 $100.00 July 31, 2023 1./p p. O o Do not include any document or correspondence with payment and its coupon 7607 If payment will be 1. Make the check payable to 2. Write the Company's 3. Send the check and this payment coupon to the mailed: State Corporation SCC ID No.on the front State Corporation Commission in the envelope Commission. of the check. provided. 2041040153745523000100000 2023 ANNUAL REPORT COMMONWEALTH OF VIRGINIA STATE CORPORATION COMMISSION IIIIIIIIIIIIIflhIIIIUIIIIII 1. CORPORATION NAME: GREATER ROANOKE TRANSIT COMPANY DUE DATE: 07/31/23 2. VA REGISTERED AGENT NAME AND OFFICE ADDRESS: ATTY. SCC ID NO.: 0163745-5 Timothy R Spencer 215 Church Ave SW Ste 464 5. TOTAL NUMBER OF AUTHORIZED Roanoke, VA 24011-1521 SHARES: 5 3. CITY OR COUNTY OF VA REGISTERED OFFICE: 770-ROANOKE CITY 4. STATE OR COUNTRY OF INCORPORATION: VA-Virginia DO NOT ATTEMPT TO ALTER THE INFORMATION ABOVE. Carefully read the enclosed instructions. Type or print in black only. 6. PRINCIPAL OFFICE ADDRESS: Mark this box if address shown below is correct If the block to the left is blank or contains incorrect data please add or correct the address below. ADDRESS: 215 Church Ave SW ADDRESS: 464 Municipal BId CITY/ST/ZIP ROANOKE,VA 24011-0016 CITY/ST/ZIP 7. DIRECTORS AND PRINCIPAL OFFICERS: All directors and principal officers must be listed. An individual may be designated as both a director and an officer. 0011113 Mr: Mark appropriate box unless area below is blank: If the block to the left is blank or contains incorrect data,please mark appropriate [Information is correct ❑ Information is incorrect ❑ Delete information box and enter information below: ❑Correction ❑ Addition ❑Replacement OFFICER ® DIRECTOR 13 OFFICER ❑ DIRECTOR 0 NAME: JOSEPH L. COBB NAME: TITLE: President TITLE: ADDRESS: 215 CHURCH AVENUE, S.W. ADDRESS: CITY/ST/ZIP: Roanoke,VA 24011-0000 CITY/ST/ZIP: I affirm that the information contained in this report is accurate and complete as of the date below. SIGNATURE OF DIRECTOR/OFFICER PRINTED NAME AND CORPORATE TITLE DATE LISTED IN THIS REPORT It is a Class 1 misdemeanor for any person to sign a document that is false in any material respect with intent that the document be delivered to the Commission for filing. 2023 ANNUAL REPORT CONTINUED CORPORATION NAME: DUE DATE: 07/31/23 GREATER ROANOKE TRANSIT COMPANY SCC ID NO.: 0153745-5 All directors and principal officers must be listed. 7. DIRECTORS AND PRINCIPAL OFFICERS: (continued) An individual may be designated as both a director and an officer. Mark appropriate box unless area below is blank: If the block to the left is blank or contains incorrect data,please mark appropriate tM Information is correct ❑ Information is incorrect ❑ Delete information box and enter information below: ❑Correction ❑ Addition ❑Replacement OFFICER ® DIRECTOR ® OFFICER 0 DIRECTOR 0 NAME: VIVIVAN SANCHEZ-JONES NAME: TITLE: Vice President TITLE: ADDRESS: 215 CHURCH AVENUE, S.W. ADDRESS: CITY/ST/ZIP: Roanoke,VA 24011-0000 CITY/ST/ZIP: Mark appropriate box unless area below is blank: If the block to the left is blank or contains incorrect data,please mark appropriate VInformation is correct ❑ Information is incorrect ❑ Delete information box and enter information below: ❑Correction ❑ Addition ❑Replacement OFFICER ® DIRECTOR 0 OFFICER 0 DIRECTOR 0 NAME: CECELIA F MCCOY NAME: TITLE: Secretary TITLE: ADDRESS: 215 CHURCH AVENUE S.W. ADDRESS: CITY/ST/ZIP: Roanoke, VA 24011- CITY/ST/ZIP: Mark appropriate box unless area below is blank: If the block to the left is blank or contains incorrect data,please mark appropriate information is correct ❑ Information is incorrect D Delete information box and enter information below: ❑Correction ❑ Addition ❑Replacement OFFICER ® DIRECTOR 0 OFFICER 0 DIRECTOR 0 NAME: ROBERT S. COWELL, JR. NAME: 0011113 TITLE: VP OPERATIONS TITLE: ADDRESS: 215 CHURCH AVENUE, S.W. ADDRESS: tip' CITY/ST/ZIP: ROANOKE,VA 24011-0000 CITY/ST/ZIP: Mark appropriate box unless area below is blank: If the block to the left is blank or contains incorrect data,please mark appropriate ❑ Information is correct ❑ Information is incorrect ❑ Delete information box and enter information below: ❑Correction ❑ Addition ❑Replacement OFFICER ® DIRECTOR 0 OFFICER 0 DIRECTOR 0 NAME: W. BRENT ROBERTSON NAME: A»a QiI Ct. O'A r TITLE: ASST VP OPS TITLE: Ass+ V P Opera-kCT S ADDRESS: 2426 RICHELIEU AVENUE, SW APT. #11 ADDRESS: 02,/ $ Clnurai' Avenue-, S. W' CITY/ST/ZIP: ROANOKE,VA 24014-0000 CITY/ST/ZIP: "Roa.n eke./ VA d2L}D I GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 12, 2023 Joseph L. Cobb, President, and Members of the Greater Roanoke Transit Company Board of Directors Dear President Cobb and Members of the Board: The regular meeting of the Greater Roanoke Transit Company Board of Directors will be held on Monday, July 17, 2023, at 12:30 p.m., in the EOC Conference Room, Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. For those Directors who have not taken your Oath or Affirmation of Office for your appointment, please know that your Oath must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. You may deliver your Oath to me in the City Clerk's Office at 215 Church Avenue, 4th Floor, Room 456, or bring to the meeting on July 17th. Sincerely, e,.e.r iA:4-- " c1114'dA4r Cecelia F. McCoy Secretary pc: Robert S. Cowell, Jr., Vice-President of Operations, GRTC Angela O'Brien, Assistant Vice-President of Operations, GRTC Timothy Spencer, General Counsel, GRTC Laura M. Carini, Assistant General Counsel, GRTC Amelia C. Merchant, Treasurer, GRTC Troy A. Harmon, Municipal Auditor Kevin Price, General Manager, Valley Metro Ron Parker, Assistant General Manager, Valley Metro GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS Monday, July 17, 2023 12:30 P.M. EOC CONFERENCE ROOM ROOM 159 ACTION AGENDA 1. Call to Order— Directors Vivian Sanchez-Jones and H. Robert Light absent. 2. Approval of Minutes: Regular meeting of GRTC held on Tuesday, June 20, 2023. Without objection,the reading of the Minutes were dispensed with and approved. 3. Reports of Officers: a. Secretary: 1. Election of Officers. The following officers was appointed for a one-year term ending June 30, 2024: Council Member Joseph L. Cobb as President Council Member Vivian Sanchez-Jones as Vice-President Robert S. Cowell, Jr., City Manager as Vice-President of Operations Angela O'Brien, Assistant City Manager as Assistant Vice- President of Operations Cecelia F. McCoy, City Clerk as Secretary Cecelia T. Webb, Deputy City Clerk as Assistant Secretary Amelia Merchant, Deputy Director of Finance as Treasurer Timothy R. Spencer, City Attorney as General Counsel b. General Manager: 1. Management Update: • Third Street Station • Transit Strategic Plan • Micro-transit RFP • TPAC Meeting Update • GRTC Ridership Update Without objection, the Management Update was received and filed. 4. Authorization to Execute a Contract for Third-Party Assistance with Transit Strategic Plan (TSP) Development. Adopted Resolution. (4-0), Directors Sanchez-Jones and Light were absent. 5. Other Business: FY23 Third Quarter Expense & Revenue Report (Unaudited). 6. Next Meeting: Monday, September 18, 2023 at 12:30 p.m., in the EOC Conference Room. 7. Adjournment: 12:59 p.m. GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 18, 2023 The Honorable Joseph L. Cobb Council Member Roanoke, Virginia Dear Council Member Cobb: At a regular meeting of the Greater Roanoke Transit Company Board of Directors held on Monday, July 17, 2023, you were reappointed as President of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2024. Enclosed is a copy of your Certificate of reappointment. Sincerely, e.t.t...a4 `-4-• CI-YLL'e--151 Cecelia F. McCoy, CMC Secretary Enclosure COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke Transit Company Board and keeper of the records thereof, do hereby certify that at a regular meeting of the Greater Roanoke Transit Company Board of Directors held on the seventeenth day of July 2023, JOSEPH L. COBB was reappointed as President of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2024. Given under my hand and the Seal of the Greater Roanoke Transit Company this nineteenth day of July 2023. . CiV"t Secretary GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 18, 2023 The Honorable Vivian Sanchez-Jones Council Member Roanoke, Virginia Dear Council Member Sanchez-Jones: At a regular meeting of the Greater Roanoke Transit Company Board of Directors held on Monday, July 17, 2023, you were reappointed as Vice-President of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2024. Enclosed is a copy of your Certificate of reappointment. Sincerely, Cecelia F. McCoy, CMC Secretary Enclosure COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke Transit Company Board and keeper of the records thereof, do hereby certify that at a regular meeting of the Greater Roanoke Transit Company Board of Directors held on the seventeenth day of July 2023, VIVIAN SANCHEZ-JONES was reappointed as Vice-President of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2024. Given under my hand and the Seal of the Greater Roanoke Transit Company this nineteenth day of July 2023. Secretary 1 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Vivian Sanchez-Jones, do solemnly swear or (affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Greater Roanoke Transit Company Board of Directors for a one-year term of office, commencing July 1, 2023 and ending June 30, 2024, according to the best of my ability. (So help me God) VIVIAN ANCH JONES The foregoing oath of office was taken, sworn to, and subscribed before me by Vivian Sanchez-Jones this 1 day of A olo(-4` 2023. Brenda S. Hamilton, Clerk of the Circuit Court By 0.)14/14 , Clerk GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 18, 2023 Robert S. Cowell, Jr. City Manager Roanoke, Virginia Dear Mr. Cowell: At a regular meeting of the Greater Roanoke Transit Company, Board of Directors held on Monday, July 17, 2023, the City Manager was reappointed as Vice-President of Operations of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, Cecelia F. McCoy, CMC Secretary Enclosures COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke Transit Company Board and keeper of the records thereof, do hereby certify that at a regular meeting of the Greater Roanoke Transit Company Board of Directors held on the seventeenth day of July 2023, the City Manager (Robert S. Cowell, Jr.) was reappointed as Vice-President of Operations of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2024. Given under my hand and the Seal of the Greater Roanoke Transit Company this nineteenth day of July 2023. Cate.dA: J"; (MA-Cy Secretary Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Robert S. Cowell, Jr., City Manager, do solemnly swear or (affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Vice-President of Operations of the Greater Roanoke Transit Company for a term of office ending June 30, 2024, according to the best of my ability. So help me God. ROBERT S. COWELL, JR. The foregoing oath of office was taken, sworn to, and subscribed before me by Robert S. Cowell, Jr., this day of 2023. Brenda S. Hamilton, Clerk of the Circuit Court By6 :Clerk GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 18, 2023 Angela O'Brien Assistant City Manager Roanoke, Virginia Dear Ms. O'Brien: At a regular meeting of the Greater Roanoke Transit Company Board of Directors held on Monday, July 17, 2023, the Assistant City Manager was reappointed as Assistant Vice-President of Operations of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, cct.th..tt, �2 Cecelia F. McCoy, CMC Secretary Enclosures COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify that at a regular meeting of the Greater Roanoke Transit Company Board of Director held on the seventeenth day of July 2023, the Assistant City Manager (Angela O'Brien) was reappointed as Assistant Vice-President of Operations of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2024. Given under my hand and the Seal of the Greater Roanoke Transit Company this nineteenth day of July 2023. ti)/14" --19i Secretary. Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Angela O'Brien, Assistant City Manager, do solemnly swear or (affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Assistant Vice-President of Operations of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2024, according to the best of my ability. So help me God. A_ (g,,„,. ANGELA O'BRIEN The foregoing oath of office was taken, sworn to, and subscribed before me by Angela O'Brien this /6 day of, pr" 2023. Brenda S. Hamilton, Clerk of the Circuit Court jc4/,/w. 6./4/-/-e-g•‘-- lerk GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 18, 2023 Cecelia F. McCoy City Clerk Roanoke, Virginia Dear Ms. McCoy: At a regular meeting of the Greater Roanoke Transit Company Board of Directors held on Monday, July 17, 2023, the City Clerk was reappointed as Secretary of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Sincere) , Cecelia T. Webb, CMC Assistant Secretary Enclosures COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia T. Webb, Assistant Secretary, and as such the Assistant Secretary of the Greater Roanoke Transit Company Board and keeper of the records thereof, do hereby certify that at a regular meeting of the Greater Roanoke Transit Company Board of Directors held on the seventeenth day of July 2023, the City Clerk (Cecelia F. McCoy) was reappointed as Secretary of the Greater Roanoke Transit Company { Board of Directors for a term of office ending June 30, 2024. Given under my hand and the Seal of the Greater Roanoke Transit Company this nineteenth day of July 2023. ssistant Secretary Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Cecelia F. McCoy, City Clerk, do solemnly swear or (affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Secretary of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2024, according to the best of my ability. So help me God. CECELIA F. MCCOY The foregoing oath of office was taken, sworn to, and subscribed before me by Cecelia F. McCoy this ig day of 2023. Brenda S. Hamilton, Clerk of the Circuit Court By A i �, Clerk I I GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 18, 2023 Cecelia T. Webb Deputy City Clerk Roanoke, Virginia Dear Ms. Webb: At a regular meetingof the Greater Roanoke Transit Company Board of Directors held on Monday, July 17, 2023, the Deputy City Clerk was reappointed as Assistant Secretary of the Greater Roanoke Transit Company Board of Directors for a term ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, ebte-114-4t-- Lad-dy Cecelia F. McCoy, CMC Secretary Enclosures COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke Transit Company Board and keeper of the records thereof, do hereby certify that at a regular meeting of the Greater Roanoke Transit Company Board of Directors held on the seventeenth day of July 2023, the Deputy City Clerk (Cecelia T. Webb) was reappointed as Assistant Secretary of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2024. Given under my hand and the Seal of the Greater Roanoke Transit Company this nineteenth day of July 2023. 0.4 .a,J—• 9714-"It Secretary Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Cecelia T. Webb, Deputy City Clerk, do solemnly swear or (affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Assistant Secretary of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2024, according to the best of my ability. So he e d. CECELIA T. WEBB The foregoing oath of office was taken, sworn to, and subscribed before me by Cecelia T. Webb this / "l day of 0- 1L 2023. Brenda S. Hamilton, Clerk of the Circuit Court A By ` , Clerk GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 18, 2023 Amelia C. Merchant Deputy Director of Finance Roanoke, Virginia Dear Ms. Merchant: At a regular meeting of the Greater Roanoke Transit Company Board of Directors held on Monday, July 17, 2023, the Deputy Director of Finance was reappointed as Treasurer of the Greater Roanoke Transit Company Board of Directors for a one-year term ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 21 5 Churc h Avenue, S. W., prior to serving capacity in the to which ich you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, NS7C ind-COr Cecelia F. McCoy, CMC Secretary Enclosures COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke Transit Company Board and keeper of the records thereof, do hereby certify that at a regular meeting of the Greater Roanoke Transit Company Board of Directors held on the seventeenth day of July 2023, the Deputy Director of Finance (Amelia C. Merchant) was reappointed as Treasurer of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2024. Given under my hand and the Seal of the Greater Roanoke Transit Company this nineteenth day of July 2023. • 010-4.11,--. .9; Cfn-4--e4T Secretary Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Amelia C. Merchant, Deputy Director of Finance, do solemnly swear or (affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Treasurer of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2024, according to the best of my ability. So help me God. ()• 77A4viLA.4,4 AMELIA C. MERCHANT The foregoing oath of office was taken, sworn to, and subscribed before me by Amelia C. Merchant this I I day of �A- 2023. Brenda S. Hamilton, Clerk of the Circuit Court B --/ y j ,t,„/,/, Clerk GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 18, 2023 Timothy R. Spencer City Attorney Roanoke, Virginia Dear Mr. Spencer: At a regular meeting of the Greater Roanoke Transit Company Board of Directors held on Monday, July 17, 2023, the City Attorney was reappointed as General Counsel of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, Ji (Me-6r II Cecelia F. McCoy, CMC • Secretary Enclosures COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke Transit Company Board and keeper of the records thereof, do hereby certify that at a regular meeting of the Greater Roanoke Transit Company held on the seventeenth day of July 2023, the City Attorney (Timothy R. Spencer) was reappointed as General Counsel of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2024. Given under my hand and the Seal of the Greater Roanoke Transit Company this nineteenth day of July 2023. I I Cl-e-tla;"J-; Melt Secretary Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Timothy R. Spencer, City Attorney, do solemnly swear or (affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the General Counsel of the Greater Roanoke Transit Company Board of Directors for a term of office ending June 30, 2024, according to the best of my ability. So help me God. TIM . SPENCER The foregoing oath of office was taken, sworn to, and subscribed before me by Timothy R. Spencer this 2O day of U�A-1G) 2023. Brenda S. Hamilton, Clerk of the Circuit Court �,�� By , Clerk liareallev Greater Roanoke Transit Company(GRTC) Board of Directors Meeting Management Update July 17, 2023 Planning and Special Projects Third Street Station GRTC's Third Street Station successfully began transit operations in the final service delivery configuration on Wednesday June 15, 2023.Transit staff and passengers have adapted well to the new modern,open environment. Installed transit technologies are functioning as designed.A final project closeout meeting was held on Thursday July 6"' The Customer Service Center at Third Street is being prepared for its official opening,currently slated for later this summer.The Customer Service Center at Third Street will offer services previously only available at the administrative building such as STAR service passes, photo IDs,and other customer service needs.Greyhound passengers will be able to wait for services inside the Customer Service Center. Transit Strategic Plan In 2018,the Virginia General Assembly began requiring transit agencies in urbanized areas to develop a 10-year plan that considered demands, projected trends, and existing funding structures.The Transit Strategic Plan will replace Valley Metro's Transit Development Plan,which was approved in 2018.The Transit Strategic Plan must be adopted by June 30, 2024. The Transit Strategic Plan (TSP) is intended to guide Valley Metro's next 10 years by outlining the path the agency will take to improve transit services in the Roanoke Valley.The Transit Strategic Plan will also provide Valley Metro with the documentation and support for including capital and operating programs in Virginia's Six Year Improvement Program(SYIP) and Statewide Transportation Improvement Program (STIP)as well as the Roanoke Valley Transportation Planning Organization's(RVTPO)Transportation Improvement Program (TIP)and fiscally constrained 20-year transportation plan. RK&K, KFH Group, Inc.and WBA Research will be assisting Valley Metro in the development of the TSP.The TSP development process will include opportunities for public input and incorporate any comments or suggestions as submitted by the GRTC Board of Directors and/or Roanoke City Manager's Office. Micro-Transit—RFP Update The submission deadline for Valley Metro's Micro-Transit service RFP was June 16, 2023.The evaluation committee members are currently reviewing the submitted proposals. Greater Roanoke Transit Company TPAC Meeting Update On June 8, 2023,TPAC held a virtual meeting via Zoom.Transit center updates,transit route updates,and a transit ridership update were the primary topics discussed. Staff also responded to questions from TPAC members. Minutes from the June 8, 2023, meeting is included in the GRTC Board Packet. GRTC Ridership Update-Ridership totals as of 7/2/23 July August September October November December January February March April May June_ FY 2019-20 141,320 159,236 120,273 87,972 82,419 102,825 FY 2020-21 90,458 88,555 89,867 99,908 83,596 89,238 82,833 74,879 87,513 87,133 81,333 84,803 FY 2021-22 90,431 87,879 88,971 91,032 88,832 91,133 77,062 83,397 97,253 92,504 89,717 92,939 FY 2022-23 91,094 101,568 95,504 99,417 98,182 90,038 105,279 102,521 112,093 100,569 110,798 109,839 FY 2023-24 110 0 0 0 0 0 Respectfully ubmitted, Kevi L. Price General Manager Copy: Vice President of Operations Assistant Vice President of Operations Treasurer Secretary GRTC General Counsel Municipal Auditor Greater Roanoke Transit Company 1108 Campbell Ave SE Roanoke,VA 24013 Vic.lI+ey P : 540-982-2222/F : 540 982 2703 IWOihrCIO www.valleymetro.com TPAC Meeting Notes from June 8,2023 June 8, 2023 —6:30pm Virtual Meeting 1. Welcome/Roll Call I PAC Member Present } Chris Andrews Steve Grammer X Laura Hartman X Monique Janelle Cole Meister X Sean McGinnis Alison Stinnette X Hope Trachtenberg-Fifer Vacant GRTC William Long X Ron Parker X Guest _. Yvonne French X Henri Gendreau X 2. GRTC Updates a. Transit Center Updates • William Long provided an update on construction at Third Street Station. Final touches are going in now. The station is functionally complete and ready for the grand opening. William reviewed an operator's practice that was held on June 4 and the new information tools installed at the station. • Laura Hartman asked if there are designated smoking areas. • Ron Parker said that smoking areas are difficult to enforce; however,there are rules against smoking within 25 feet of the facility's doors. Once the station opens,buses and riders will be spread out. • Steve Grammer asked if the grand opening event will be streamed live. • William said that there probably will not be a live stream,but there will be a professional videographer and a few news stations recording and the full event will be available after the ceremony. b. Route Updates Page 1 1108 Campbell Ave SE Roanoke,VA 24013 VCIII4Bilf P : 540-982-22221 F : 540 982 2703 www.valleymetro.com • William Long reviewed the route changes that will take place when Third Street Station is operational on June 15. Routes 15 and 85 will return to traveling over the Gainsboro Bridge. Other changes will not affect stops, only how the buses pull in and pull out of the station. • Laura Hartman noted that Routes 32, 36, and 42 seem to be struggling to stay on time. She asked how Valley Metro analyzes performance. • Ron Parker answered that the Syncromatics software allows Valley Metro to track all data, including on-time performance. Valley Metro monitors on-time performance over extended periods to reduce the impact of outliers and discusses possible changes to routes. • Laura asked to see a report for on-time performance to spot patterns. • c. Follow-up Items • William Long updated the committee on TPAC membership recruitment. All currently active members have elected to return for another term. By July 1, Valley Metro will solicit applications to fill vacancies and hopes to have a full committee by the fall of 2023. e. Ridership Updates • William Long reviewed ridership updates. Generally, ridership continues to grow. 3. Questions/Comments • Laura Hartman asked when the bus stop inventory will be completed. • William Long said that surveying the stops won't take long,but a finalized report with stop scoring and prioritized upgrade ranking is still months away. If riders or stakeholders have concerns about a particular stop, they can contact William. • Laura asked about the MetroFlex timeline. • Ron Parker said that the next step is to receive proposals. After that,proposals will be reviewed and one or a few will be interviewed. While Valley Metro hopes to roll the program out quickly, project timelines are a part of the interview/negotiation process. • Laura asked if or when peak service is returning. • Ron said that Valley Metro is using the available data and referencing the Transit Development Plan to make decisions regarding service changes. The current goal is to provide a reliable service rather than expanding and dealing with unreliability. • Laura asked if hiring operators was helping with reliability or future expansion. • Ron said that recruitment has been successful; however,there have been operators retiring/leaving, so the overall number of operators has remained level. • Laura noted the purchase of First Transit by Transdev and asked if it would change anything about Valley Metro. • Ron answered that only the general manager and assistant general manager are employed by Transdev. Changes will not affect Valley Metro. • Laura noted that for the anniversary of ADA legislation, BRRAG is in the early stages of planning an event in which city council members and community leaders would use the new Third Street Station and/or ride a bus route in a wheelchair to highlight accessibility. • Laura mentioned a shooting on a bus in Charlotte and asked about Valley Metro's gun policy. Page 2 1108 Campbell Ave SE Roanoke,VA 24013 %IaII@y P : 540-982-2222!F : 540 982 2703 www.valleymetro.com • Ron said that Valley Metro has had discussions about gun policies; however, the court system has weighed in and a specific ban would currently be beyond the scope of Valley Metro. 4. Next Meeting August 10,2023 • William Long announced that the next meeting is August 10 and shared the 2023 TPAC meeting schedule. 5. Adjourn Page 3 ValII y • Greater Roanoke Transit Company Board of Directors Meeting Action Item July 17, 2023 The Honorable Joseph L. Cobb, President, and Members of the Board of Directors of Greater Roanoke Transit Company Roanoke, Virginia Dear President Cobb and Members of the Board: Subject: Authorization to Execute a Contract for Third-Party Assistance with Transit Strategic Plan (TSP) development. Background In 2018, the Virginia General Assembly began requiring transit agencies in urbanized areas to develop a 10-year plan that considered demands, projected trends, and existing funding structures. The Transit Strategic Plan will replace Valley Metro's Transit Development Plan, which was approved in 2018. The Transit Strategic Plan must be adopted by June 30, 2024. The Transit Strategic Plan (TSP) is intended to guide Valley Metro's next 10 years by outlining the path the agency will take to improve transit services in the Roanoke Valley. The Transit Strategic Plan will also provide Valley Metro with the documentation and support for including capital and operating programs in Virginia's Six Year Improvement Program (SYIP) and Statewide Transportation Improvement Program (STIP) as well as the Roanoke Valley Transportation Planning Organization's (RVTPO) Transportation Improvement Program (TIP) and fiscally constrained 20-year transportation plan. Third-Party Assistance with the Transit Strategic Plan (TSP) development is anticipated to cost $224,757. This project will be funded by a grant provided by the Virginia Department of Rail and Public Transportation and GRTC local funds. Recommendation GRTC Board of Directors authorize the execution of a contract for Third-Party Assistance with Transit Strategic Plan (TSP) development in accordance with Sections 2a and 2e of GRTC November 15, 2010 Board Resolution and FTA/Virginia Public Procurement Act requirements; that either GRTC's President, Vice-President of Operations, Assistant Vice-President of Operations or General Manager (or designee) or any combination of two of the four aforementioned individuals be authorized to execute said contract. Greater Roanoke Transit Company Respectfy Submitted, fir / ._ l . Price G neral Manager Cc: Vice President of Operations Assistant Vice President of Operations Treasurer Secretary GRTC General Counsel Municipal Auditor Greater Roanoke Transit Company Sa^on 3.Sc;f=e of Work and Schedule Figure 3-2: Proposed Schedule—Valley Metro Transit Strategic Plan Monthly Schedule of Activities Primary TSP Tasks i Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Task f: f►� �_ % ►= TSP Presentation Project Administration to Boards #1 #2 #3 #4 #S Task 2: Data collection and survey Surveys and Ii l Ei DP FP prep Compilation of Transit Strategic Plan Outreach Appendix A #1 #2 #3 #4/#S Task 3: Project Interim status meetings throughout project Executive Copies of Study TSP Deliverables Presentation Summary Materials Key: Ongoing Task Work TSP Meeting TSP Chapter Draft Plan DP Final Plan FP Valley Metro TSP Proposal I 3-21 i KFH Group and WBA Research BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY A RESOLUTION authorizing Greater Roanoke Transit Company's President, Vice- President of Operations, Assistant Vice-President of Operations or General Manager or any combination of two of the four aforementioned individuals to execute a contract in a form approved by General Counsel, needed for third party assistance for the Transit Strategic Plan development in accordance with FTA and Virginia Public Procurement Act regulations; and authorizing the Vice-President of Operations and General Manager to take such further actions and execute such further documents, as may be necessary for the purchase. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company as follows: 1. GRTC's President, Vice-President of Operations, Assistant Vice-President of Operations, or General Manager, or any combination of two of the four aforementioned individuals are each authorized, for and on behalf of GRTC, to take such actions and execute a contract, in a form approved by General Counsel, needed for third party assistance for the Transit Strategic Plan development in accordance with Sections 2A and 2E of GRTC's November 15, 2010 Board Resolution and FTA/Virginia Public Procurement Act requirements referred to in the General Manager's report dated July 17, 2023, to this Board. This contract is anticipated to cost $224,757 and will be funded by a grant provided by the Virginia Department of Rail and Public Transportation and GRTC local funds. 2. The Vice President of Operations and General Manager are further authorized to take such further actions and execute such further documents, as may be necessary to implement, administer, and enforce such contract, with any such documents to be in a form approved by General Counsel. ATTEST: 04A4.14:-A.../7%.4"-• _ - - Secretary. . 2 Wes V y ap Greater Roanoke Transit Company Board of Directors Meeting July 17, 2023 The Honorable Joseph L. Cobb, President, and Members of the Board of Directors of Greater Roanoke Transit Company Roanoke, Virginia Dear President Cobb and Members of the Board: Subject: FY23 Third Quarter Expense & Revenue Report (Unaudited). The attached report provides the financial expense and revenue report for the FY23 Third Quarter. The significant factors affecting financial performance are outlined below. Revenue Total revenue is 8% above budget. The following factors contribute to revenue performance. • Passenger revenue is performing 7% above budget • Advertising revenue is performing 11% above budget • Interest and Other Revenue is performing on average 51% above budget NOTE: Subsidy & Grant information will be available by the end of July 2023. The GRTC Finance Team is currently conducting the work necessary to close FY23 financial year. Expenses Total expenses are currently 2% below budget. The following factors impacting total expenses include: • Labor is performing 8% above budget. • Fringe Benefits is performing 20% below budget • Services is performing 24% below budget • Miscellaneous expense is 29% above budget Respec II ubmitted, *#'12 Kevi rice Ge ral Manager Greater Roanoke Transit Company Cc: Vice President of Operations Assistant Vice President of Operations Treasurer Secretary GRTC General Counsel Municipal Auditor Greater Roanoke Transit Company GREATER ROANOKE TRANSIT COMPANY FY23 THIRD QUARTER FINANCIAL OPERATING PERFORMANCE(Year to Date) REVENUES 1 FY 23 ACTUAL FY 23 BUDGET %INCR/DECR PASSENGER REVENUES $ 834,746 $ 1,019,466 82% ADVERTISING $ 114,589 $ 133,000 86% INTEREST $ 1,056 $ 1,507 70% OTHER REVENUES $ 13,750 $ 7,561 182% TOTAL REVENUES $ 964,141 $ 1,161,534 83% EXPENSES LABOR $ 3,122,857 $ 3,765,494I 83% FRINGE BENEFITS $ 1,170,783 $ 2,122,968 + 55% SERVICES $ 518,613 $ 1,026,131 51% MATERIALS&SUPPLIES $ 375,428 $ 1,101,651 34% UTILITIES $ 136,259 $ 225,276 60% INSURANCE $ 126,459 $ 240,184 53% MISCELLANEOUS $ 2,361,921 $ 2,277,147 104% TOTAL EXPENSES $ 7,812,320 $ 10,758,851 73% G' o.e,a§ng D;,d0o=.>'72023 GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS September 11, 2023 Joseph L. Cobb, President, and Members of the Greater Roanoke Transit Company Board of Directors Dear President Cobb and Members of the Board: The regular meeting of the Greater Roanoke Transit Company Board of Directors will be held on Monday, September 18, 2023, at 12:30 p.m., in the EOC Conference Room, Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. Sincerely, 7/1.d-ce-Gi7 Cecelia F. McCoy Secretary pc: Robert S. Cowell, Jr., Vice-President of Operations, GRTC Angela O'Brien, Assistant Vice-President of Operations, GRTC Timothy Spencer, General Counsel, GRTC Laura M. Carini, Assistant General Counsel, GRTC Amelia C. Merchant, Treasurer, GRTC Troy A. Harmon, Municipal Auditor Kevin Price, General Manager, Valley Metro Ron Parker, Assistant General Manager, Valley Metro GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS Monday, September 18, 2023 12:30 P.M. EOC CONFERENCE ROOM ROOM 159 ACTION AGENDA 1. Call to Order— Roll Call — Directors Dwayne D'Ardenne and H. Robert Light absent. 2. Approval of Minutes: Regular meeting of GRTC held on Monday, July 17, 2023. Without objection,the reading of the Minutes were dispensed with and approved. 3. Reports of Officers: a. General Manager: 1. Management Update: • Micro-Transit Project Update • Art by Bus • TPAC Meeting Update • GRTC Ridership Update Without objection, the Management Update was received and filed. 4. Authorization to Execute a Contract to Operate Micro-transit Service for the Greater Roanoke Transit Company (GRTC). Adopted Resolution. (4-0), Directors D'Ardenne and Light were absent. 5. Financial Report—July 2023. Without objection, the Financial Report for July 2023 was received and filed. 6. Other Business: President Cobb inquired with regard to current vacancy on the Board of Directors;wherein, Bob Cowell,Vice-President of Operations,advised of a potential candidate and an announcement would be forthcoming. General Manager Price announced the delivery of a new double-decker Smartway Bus(over-the-road coach), and invited the Board to visit the Third Street Station to survey the coach. 7. Next Meeting: Monday, November 20, 2023 at 12:30 p.m., in the EOC Conference Room. 8. Adjournment: 1:06 p.m. 3. a.. I. WC.II 4011, IA0111bek IR011etill°4120 Greater Roanoke Transit Company(GRTC) Board of Directors Meeting Management Update September 18, 2023 Planning and Special Projects Micro-Transit Project Update The GRTC Procurement Team is approaching the conclusion of the procurement process and has reached the Contract Award stage. By Monday,June 16, 2023, at 2:00 PM, two proposals were received. After review of the proposals via GRTC committee, it was determined that Unified Human Services Transportation System, Inc. trading as RADAR, 2762 Shenandoah Ave NW, Roanoke,Virgnia 24017 submitted a proposal that was in the best interest of GRTC for micro-transit services. The next task is to negotiate a final contract with the successful offeror. In that final contract, information such as cost, contract term, and service launch dates will be in final form. Art by Bus—September 27, 2023 Valley Metro, Ride Solutions, and the Roanoke Arts Commission will celebrate the 6th annual Art by Bus program on September 27, 2023, at Third Street Station.The event begin at 10:30am. The 2023 Writer by Bus, Eva Lynch- Comer, will be reading excerpts from her book and speaking on the Writer by Bus experience. The 2023 Art by Bus,a painting by J.C.Stallings, will be on display using four Valley Metro buses which will be on-route throughout the service area. sue, 4 LL �- iMar +ir 'Al N mA. •., TPAC Meeting Update On August 10, 2023,TPAC held a virtual meeting via Zoom.Transit Strategic Plan updates, transit route updates, and a transit ridership update were the primary topics discussed. Staff also responded to questions from TPAC members. Minutes from the August 10, 2023, meeting is included in the GRTC Board Packet. Greater Roanoke Transit Company P.O.Box 13247 Roanoke,Virginia 24032 Phone:(540)982-0305 Fax (540)982-2703 www.valleymetro.com 1108 Campbell Ave SE Well Roanoke, VA 24013 y P : 540-982-2222/F : 540 982 2703 www.valleymetro.com TPAC Meeting Notes from August 10,2023 August 10, 2023 —6:30pm Virtual Meeting 1. Welcome/Roll Call TPAC Member Present Chris Andrews Steve Grammer Laura Hartman Monique Janelle Cole Keister Sean McGinnis Alison Stinnette Hope Trachtenberg-Fifer Vacant GRTC William Long X Ron Parker X Guest Sharon Reynolds X 2. Transit Strategic Plan Updates • William Long provided an overview of the ongoing Transit Strategic Plan(TSP)process. A consultant has been selected and will begin work on the first phase soon. The TPAC may be called upon as a"core" group for public engagement. o Laura Hartman asked how the consultant was selected. William answered that DRPT has contracted a"bench"of consultants. An RFP was released to these six consultants and proposals were reviewed by Valley Metro. o Sean McGinnis asked if the city's Climate Action Initiative and Community Development Plans would be considered. William said that the consultant will review transportation-related plans in the Valley Metro service area, including these plans. o Laura asked if the TSP would recommend extending routes into the county and Steve Grammer asked if extended hours would be recommended. To both, William responded that the consultant will be recommending plans based on public engagement input and its analysis. 3. GRTC Updates a. Transit Center Updates Page 1 I 1108 Campbell Ave SE Roanoke, VA 2413 Wail14ey "Ill°111/1 P : 540-982-2222/ F : 540 982 2703 IMArairtriCIO www.valleymetro.com • William Long reviewed June 14's Grand Opening of Third Street Station and the new operations since the station opened fully on June 15. Ron Parker thanked everyone who attended the grand opening and added that everything has run smoothly since the opening. New technology continues to be added and Valley Metro will continue to collect customer feedback on the new station. • William noted that the building on the corner of 3rd Street and Salem Avenue is transitioning from the construction headquarters to customer service. Ron said that the building will eventually be a place where customers can buy passes and get Valley Metro IDs. The building will also support Greyhound(but will not sell tickets). b. Route Updates • William Long reviewed the route changes that took place when Third Street Station is operational on June 15. Routes 15 and 85 will return to traveling over the Gainsboro Bridge. There have been no conflicts with these changes. • William noted upcoming changes to routes 25 and 26. The bus will no longer enter the parking lot of Edinburgh Square. It will continue to stop at the driveway along Hershberger Road. • Laura Hartman and Steve Grammer brought up accessibility concerns at this and other stops. Ron Parker said that Valley Metro is continuing to work on creating fully accessible stops throughout the system. c. Follow-up Items • William Long updated the committee on TPAC membership recruitment. Valley Metro will accept applications to join TPAC through August 31. New members would likely join in 2024. • Laura Hartman asked if TPAC could consider setting attendance rules. Ron Parker answered that rules could be investigated, noting that representation of Valley Metro's service area is a consideration. • William followed up on June's discussion of on-time performance of three routes. Based on Syncromatics information,these three buses arrive to Third Street Station on time around 95%of the trips. Of the remaining 5%, "late"arrival means the bus arrived at 20 minutes after the hour, not that the riders missed a transfer. d. Ridership Updates • William Long reviewed ridership updates. Generally, ridership continues to grow. 4. Questions/Comments • Sharon Reynolds asked about installing bike racks at Third Street Station. William Long answered that Valley Metro is considering the placement of bike racks. In the meantime, there is a bike rack in front of the former HAT building on Salem Avenue. • Laura Hartman noted that there are no recycling bins at Third Street Station. Ron Parker said that Valley Metro will look into that. • Laura said that she is still hearing complaints of smoking at Third Street Station,particularly near bus doors. Lynchburg Transit has designated smoking areas. Sean McGinnis added that signage would help. Page 2 1 1108 Campbell Ave SE Roanoke,VA 24013 Wall l y P : 540-982-2222/F : 540 982 2703 www.valleymetro.com • Ron said that cigarette bins were placed on the ends of the platforms to nudge smokers toward those areas. A smoking area can be considered, but enforcement would be difficult. • Sean said that the station map was good, but not on the website. William said that the website is ready for a full update soon. • Sean asked if trolley service stops when the operator is on lunch break. Ron answered that, due to staffing issues, there is about a 20-minute gap in service during that time. • Laura asked what the marketing firm is doing for Valley Metro. William answered that they were crucial to planning and executing the Grand Opening event. Ron added that they will be involved in the website update and promoting the VMGO app and the upcoming microtransit program. • Laura asked about the progress on the microtransit program. Ron said that Valley Metro is currently selecting a provider and then will negotiate specifics of a contract. Microtransit should be operating in 2024. • Laura asked about the progress on using Roanoke College student IDs as free bus passes. Ron reviewed the delays in receiving the new MCI buses. After several delays,the first bus should arrive in August. When the bus arrives,the farebox software can be updated,which will include the Roanoke College ID update. • Laura asked about the progress on the bus stop inventory. William said that all the stops in the system have been surveyed. The information has been entered into a database and mapped. The next step is to create a scoring rubric in order to score each stop. • Laura thanked everyone for work on the ADA celebration in July. • Laura announced that she has been invited to preach at the Unitarian Church on August 27. The sermon will include bus service and she invited everyone to come. • Laura asked about the Writer by Bus event in September. Ron said that the event will be on September 27 at 10:30am at Third Street Station. It will include photo ops with a bus and riding a route while the poet reads a selection from her book. Details are still being finalized. 4. Next Meeting—October 12,2023 • William Long announced that the next meeting is October 12 and shared the 2023 TPAC meeting schedule. 5. Adjourn Page 3 I GRTC Ridership Update-Ridership totals as of 9/10/23 July August September October November December January February March April May June FY 2019-20 141,320 159,236 120,273 87,972 82,419 102,825 FY2020-21 90,458 88,555 89,867 99,908 83,596 89,238 82,833 74,879 87,513 87,133 81,333 84,803 FY2021-22 90,431 87,879 88,971 91,032 88,832 91,133 77,062 83,397 97,253 92,504 89,717 92,939 FY2022-23 91,094 101,568 95,504 99,417 98,182 90,038 105,279 102,521 112,093 100,569 110,798 109,839 FY 2023-24 100,048 114,450 28,727 0 0 0 • On average,Valley Metro ridership is up 16% Respectfully bmitted, ev. L. Price G eral Manager Copy: Vice President of Operations Assistant Vice President of Operations Treasurer Secretary GRTC General Counsel Municipal Auditor , _ x .. . Greater Roanoke Transit Company P.O.Box 13247 Roanoke,Virginia 24032 Phone:(540)982-0305 Fax:(540)982-2703 www.valleymetro.com 111014elhirga Greater Roanoke Transit Company Board of Directors Meeting Action Item September 18, 2023 The Honorable Joseph L. Cobb, President, and Members of the Board of Directors of Greater Roanoke Transit Company Roanoke, Virginia Dear President Cobb and Members of the Board: Subject: Authorization to Execute a Contract to Operate Microtransit Services for the Greater Roanoke Transit Company (GRTC) Background GRTC's Procurement Team issued a Request for Proposal seeking competitive proposals from qualified offerors to provide safe, equitable, cost efficient, and reliable micro-transit services in the GRTC service area. This project is designed to be a pilot project funded initially by American Rescue Plan Act funds. By Monday, June 16, 2023, at 2:00 PM, two proposals were received. After review of the proposals via GRTC committee, it was determined that Unified Human Services Transportation System, Inc. trading as RADAR, 2762 Shenandoah Ave NW, Roanoke, Virgnia 24017 submitted a proposal that was in the best interest of GRTC for micro-transit services. Recommendation GRTC Board of Directors authorize the execution of a contract to Operate Micro-transit Services for the Greater Roanoke Transit Company (GRTC) in accordance with Sections 2a and 2e of GRTC November 15, 2010 Board Resolution and FTA/ Virginia Public Procurement Act requirements; that either GRTC's President, Vice-President of Operations, Assistant Vice- President of Operations or General Manager (or designee) or any combination of two of the four aforementioned individuals be authorized to execute said contract. P.O.Box 13247 Roanoke,Virginia 24032 Phone:(540)982-0305 Fax:(540)982-2703 www.vaileymetro.com Respectfu S mitted, K vin . Price Ge ral Manager Cc: Vice President of Operations Assistant Vice President of Operations Treasurer Secretary GRTC General Counsel Municipal Auditor Greater Roanoke Transit Company P.O.Box 13247 Roanoke,Virginia 24032 Phone:(540)982-0305 Fax:(540)982-2703 www.valleymetro.com BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY A RESOLUTION authorizing Greater Roanoke Transit Company's President, Vice- President of Operations, Assistant Vice-President of Operations or General Manager or any combination of two of the four aforementioned individuals to execute a contract in a form approved by General Counsel, needed for a contract for Microtransit Services with Unified Human Services Transportation System, Inc., trading as RADAR, in accordance with FTA and Virginia Public Procurement Act regulations; and authorizing the Vice-President of Operations and General Manager to take such further actions and execute such further documents, as may be necessary for the purchase. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company as follows: 1. GRTC's President, Vice-President of Operations, Assistant Vice-President of Operations, or General Manager, or any combination of two of the four aforementioned individuals are each authorized, for and on behalf of GRTC, to take such actions and execute a contract, in a form approved by General Counsel, needed for a contract for Microtransit Services with Unified Human Services Transportation System, Inc., trading as RADAR, in accordance with Sections 2A and 2E of GRTC's November 15, 2010 Board Resolution and FTA/Virginia Public Procurement Act requirements referred to in the General Manager's report dated September 18, 2023, to this Board. 2. The Vice President of Operations and General Manager are further authorized to take such further actions and execute such further documents, as may be necessary to implement, administer, and enforce such contract, with any such documents to be in a form approved by General Counsel. ATTEST: "rr _ tt ''Secretary. ;_ " 1.''-.+ . ^ r •t •tt,�'Ay 2 III U y Greater Roanoke Transit Company Board of Directors Meeting Action Item September 18, 2023 The Honorable Joseph L. Cobb, President, and Members of the Board of Directors of Greater Roanoke Transit Company Roanoke, Virginia Dear President Cobb and Members of the Board: Subject: July 2023 Expense Report (Unaudited). The attached report provides the financial expense and revenue report for July 2023 (FY24) The significant factors affecting financial performance are outlined below. Revenue Total revenue is 1% below budget. The following factors contribute to revenue performance. • Passenger revenue is performing 1% below budget • Advertising revenue is performing as budgeted Expenses Total expenses performed 2% below budget. The following factors impacting total expenses include: • Labor is performing 2% below budget. • Fringe Benefits is performing 2% below budget • Services is performing 4% below budget • Miscellaneous expense is 2% above budget Greater Roanoke Transit Company P.O.Box 13247 Roanoke,Virginia 24032 Phone:(540)982-0305 Fax:(540)982-2703 www.valleymetro.com Respectf Ily bmitted, evi . rice G eral Manager Cc: Vice President of Operations Assistant Vice President of Operations Treasurer Secretary GRTC General Counsel Municipal Auditor Greater Roanoke Transit Company P.O.Box 13247 Roanoke,Virginia 24032 Phone:(540)982-0305 Fax:(540)982-2703 www.valleymetro.com GREATER ROANOKE TRANSIT COMPANY July 2023 FINANCIAL OPERATING PERFORMANCE REVENUES FY 24 ACTUAL FY 24 BUDGET %INCR/DECR PASSENGER REVENUES $ 81,433 $ 1,120,840 7% ADVERTISING $ 14,746 $ 180,000 8% INTEREST $ 437 $ 1,300 34% OTHER REVENUES $ - $ 16,000 0% TOTAL REVENUES $ 96,616 $ 1,318,140 7% EXPENSES LABOR $ 258,648 $ 4,622,896 6% FRINGE BENEFITS $ 153,813 $ 2,380,524 6% SERVICES $ 29,829 $ 786,832 4% MATERIALS&SUPPLIES $ 20,719 $ 2,201,835 1% UTILITIES $ 15,799 $ 198,962 8% INSURANCE $ 64,517 $ 265,800 24% MISCELLANEOUS $ 271,004 $ 2,671,100 10% TOTAL EXPENSES $ 814,329 $ 13,127,949 6% DEFICIT $ (717,713) $ (11,809,809) 6% SUBSIDIES FEDERAL $ 461,170 $ 5,556,263 STATE $ 278,921 $ 3,360,495 OTHER LOCAL $ 60,652 $ 730,743 CITY OF ROANOKE $ 179,472 $ 2,162,308 TOTAL SUBSIDIES $ 980,214 $ 11,809,809 NET INCOME(LOSS) $ 262,501 $ - D1 operating budget 9/132023 EDWARDS September 11,2023 To the Board Members of the Greater Roanoke Transit Company: We are engaged to audit the financial statements of the Greater Roanoke Transit Company (the "governmental entity") for the year ended June 30, 2023. Professional standards require that we provide you with the following information related to our audit. We would also appreciate the opportunity to meet with you at your request to discuss this information further since a two-way dialogue can provide valuable information for the audit process. Our Responsibilities under U.S. Generally Accepted Auditing Standards, Government Auditing Standards,and the Uniform Guidance As stated in our engagement letter dated May 9, 2023, our responsibility, as described by professional standards, is to express opinions about whether the financial statements prepared by management with your oversight are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles. Our audit of the financial statements does not relieve you or management of your responsibilities. In planning and performing our audit, we will consider the governmental entity's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinions on the financial statements and not to provide assurance on the internal control over financial reporting. We will also consider internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with the Uniform Guidance. As part of obtaining reasonable assurance about whether the governmental entity's financial statements are free of material misstatement, we will perform tests of its compliance with certain provisions of laws, regulations, contracts, and grants. However, providing an opinion on compliance with those provisions is not an objective of our audit. Also in accordance with the Uniform Guidance, we will examine, on a test basis, evidence about the governmental entity's compliance with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Compliance Supplement applicable to each of its major federal programs for the purpose of expressing an opinion on the governmental entity's compliance with those requirements. While our audit will provide a reasonable basis for our opinion, it will not provide a legal determination on the governmental entity's compliance with those requirements. Your Success is Our Focus 3906 Electric Road•Roanoke,Virginia 24018•540-345-0936•Fax 540-342-6181•www BEcpas.com Our Responsibilities under U.S. Generally Accepted Auditing Standards, Government Auditing Standards,and the Uniform Guidance(Continued) Generally accepted accounting principles provide for certain required supplementary information (RSI) to supplement the basic financial statements. Our responsibility with respect to the RSI referenced in our engagement letter, which supplement the basic financial statements, is to apply certain limited procedures in accordance with generally accepted auditing standards. However, the RSI will not be audited and, because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance, we will not express an opinion or provide any assurance on the RSI. We have been engaged to report on the supplemental information referenced in our engagement letter, which accompany the financial statements but are not RSI. Our responsibility for this supplementary information, as described by professional standards, is to evaluate the presentation of the supplementary information in relation to the financial statements as a whole and to report on whether the supplementary information is fairly stated, in all material respects, in relation to the financial statements as a whole. Planned Scope and Timing of the Audit An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Our audit will include obtaining an understanding of the entity and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Material misstatements may result from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. We will generally communicate our significant findings at the conclusion of the audit. However, some matters could be communicated sooner, particularly if significant difficulties are encountered during the audit where assistance is needed to overcome the difficulties or if the difficulties may lead to a modified opinion. We will also communicate any internal control related matters that are required to be communicated under professional standards. While planning has not concluded and modifications may be made, we have identified the following significant risk(s)of material misstatement as part of our audit planning: • Management override: management and/or those charged with governance are in a unique position to perpetrate fraud because of management's ability to manipulate accounting records and prepare fraudulent financial statements by overriding internal controls, even where such internal controls might otherwise appear to be operating effectively. Although the level of risk of management override of internal controls will vary from entity to entity, the risk is, nevertheless, present in all entities. • The risks associated with the implementation of GASB 96, including not identifying all Subscription-Based Information Technology Arrangements, not appropriately disclosing the implementation and restating prior periods, if applicable, not recording right of use assets or related liabilities. • Recording of various grant revenue and receivables timely and appropriately specifically relating to timely drawdowns, cash flow management, methods for tracking grants received and traced as unearned revenue, and compliance with federal and state requirements. Planned Scope and Timing of the Audit(Continued) • Segregation of duties and management oversight specifically relating to the handling of cash in the revenue process. • Recording and treatment of major capital assets such as the construction of the new transfer station. • Recording and reconciling of accounts receivable with the New River Valley Metropolitan Planning Organization. We expect to begin our audit in May 2023 and issue our report in December 2023. Chris Banta is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. The Concept of Materiality in Planning and Executing the Audit In planning the audit, the materiality limit is viewed as the maximum aggregate amount of misstatements, which if detected and not corrected, would not cause us to modify our opinion on the financial statements. The materiality limit is an allowance not only for misstatements that will be detected and not corrected but also for misstatements that may not be detected by the audit. Our assessment of materiality throughout the audit will be based on quantitative and qualitative considerations. Because of the interaction of quantitative and qualitative considerations, misstatements of a relatively small amount could have a material effect on the current financial statements as well as financial statements of future periods. At the end of the audit, we will inform you of all individual unrecorded misstatements aggregated by us unless clearly inconsequential in connection with your evaluation of our audit test results. Inquiries Concerning Fraud As part of the planning process, we assess the risk of misstatements in the financial statements, whether from fraud or error. Your consideration of the following questions is valuable in planning our engagement. • Are you aware of any fraud, suspected fraud, or allegations of fraud? • Are there departments or processes where you think fraud could easily occur and remain undetected? • Are you comfortable with the integrity of management? • Are you aware of any illegal acts or noncompliance with laws or grant agreements? • Are you confident that personnel possess appropriate skill sets, and are committed to providing high quality financial information? • Are there particular areas in the financial statements where you have concern that misstatements could occur? • Are there any circumstances that you believe should be of interest to your auditors, but of which management is unaware or might have reason to not fully disclose to us? • Are you satisfied that those charged with governance are actively involved in the Organization's assessment of the risks of fraud and the programs and controls established to mitigate those risks? • Are there any significant unusual transactions that the entity entered into during the year? • Do you have any concerns about the entity's related-party relationships and transactions? Inquiries Concerning Fraud(Continued) If your consideration of these questions yields no concerns, we do not require that you respond to us. However, if you have any concerns or would like to simply discuss these (or any other) issues relating to the audit, please contact us at: Ann Genova, Senior Manager (540) 345-0936 agenova@becpas.com Independence Our independence policies and procedures are designed to provide reasonable assurance that our firm and its personnel comply with applicable professional independence standards. Our policies address financial interests, business and family relationships, and non-audit services that may be thought to bear on independence. We are not aware of any circumstances that have impaired our independence with respect to our engagement as described in our engagement letter. This information is intended solely for the use of those charged with governance and management and is not intended to be and should not be used by anyone other than these specified parties. 4911/ 6-4Aft04' Yara7,95747 CERTIFIED PUBLIC ACCOUNTANTS Roanoke, Virginia GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS November 13, 2023 Joseph L. Cobb, President, and Members of the Greater Roanoke Transit Company Board of Directors Dear President Cobb and Members of the Board: The regular meeting of the Greater Roanoke Transit Company Board of Directors will be held on Monday, November 20, 2023, at 12:30 p.m., in the EOC Conference Room, Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. Sincerely, C/)1°-'6-r t�a:�UG Cecelia F. McCoy Secretary pc: Robert S. Cowell, Jr., Vice-President of Operations, GRTC Angela O'Brien, Assistant Vice-President of Operations, GRTC Timothy Spencer, General Counsel, GRTC Laura M. Carini, Assistant General Counsel, GRTC Amelia C. Merchant, Treasurer, GRTC Troy A. Harmon, Municipal Auditor Kevin Price, General Manager, Valley Metro Ron Parker, Assistant General Manager, Valley Metro GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS Monday, November 20, 2023 12:30 P.M. EOC CONFERENCE ROOM ROOM 159 ACTION AGENDA 1. Call to Order— Roll Call -- Directors Andrew Keen and Karen Michalski-Karney absent. 2. Approval of Minutes: Regular meeting of GRTC held on Monday, September 18, 2023. Without objection, the reading of the Minutes were dispensed with and approved. 3. Reports of Officers: a. Secretary: 1. A communication advising of the resignation of H. Robert Light as a City of Salem representative of the Greater Roanoke Transit Company, Board of Directors, effective Monday, October 5, 2023. Without objection, the resignation from H. Robert Light was accepted and communication was received and filed. 2. Election of Vacancy on Board of Directors to replace H. Robert Light, City of Salem representative of the Greater Roanoke Transit Company, Board of Directors. Maxwell Dillon was appointed as Director of the Greater Roanoke Transit Company to fill the unexpired term of H. Robert Light as a City of Salem representative ending June 30, 2024. 3. Election of Vacancy on Board of Directors to replace Paul Workman as a City representative of the Greater Roanoke Transit Company, Board of Directors. Matthew Crookshank was appointed as Director of the Greater Roanoke Transit Company to replace Paul Workman as a City representative ending June 30, 2024. b. General Manager: Management Update a. Micro-Transit Project Update b. Customer Service Center(CSC) c. TPAC Meeting Update d. Finance Department/Audit— Update e. GRTC Ridership Update Without objection, the Management Update was received and filed. 4. Presentation — Transit Strategic Plan - KFH Without objection, Transit Strategic Plan was received and filed. 5. Retroactively authorize the provision of Fare Free Election Day Transit Service on Tuesday, November 7, 2023. Adopted Resolution. (4-0), Directors Keen and Michalski-Karney were absent. 6. Other Business. None. 7. Next Meeting: Tuesday, January 16, 2024 at 12:30 p.m., in the EOC Conference Room. 8. Adjournment: 1:23 p.m. SALEM. VA CITY MANAGER'S OFFICE October 5, 2023 Mr. Joseph L. Cobb President, Greater Roanoke Transit Company Board of Directors Attn: Susie McCoy, City Clerk City of Roanoke 215 Church Avenue, Suite 456 Roanoke, VA 24011 Dear Mr. Cobb: We would like to ask that the Board consider Maxwell Dillon as a replacement for H. Robert Light on the Greater Roanoke Transit Company Board of Directors for the City of Salem. Mr. Dillon is City Planner for the City of Salem. Please feel free to contact us for any further information. Thank you for your consideration of Mr. Dillon for this position. Sincerely, 4n Laura Lea Harris Deputy Clerk of Council 114 N. Broad Street Salem. VA 24153 540-375-3016 llharris(asalemva.gov cc: Susie McCoy, City Clerk Timothy Spencer, General Counsel GREATER ROANOKE TRANSIT COMPANY November 20, 2023 Maxwell Dillon City of Salem City Planner 114 N. Broad Street Salem, Virginia 24153 Dear Mr. Dillon: At the regular meeting of the Greater Roanoke Transit Company held on Monday, November 20, 2023, you were appointed as a City of Salem representative member of the Greater Roanoke Transit Company Board of Directors to fill the unexpired term of office of H. Robert Light, ending June 30, 2024. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office, which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Oliver W. Hill Justice Center, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3700 et seq. of the Code of Virginia (1950), as amended, a link of the Virginia Freedom of Information Act (FOIA) is as follows: https://vsb.org/Site/Site/calendar/vfoia.aspx. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, • Cecelia F. McCoy Secretary Enclosure Maxwell Dillon November 20, 2023 Page 2 pc: Kevin Price, General Manager, Valley Metro Ron Parker, Assistant General Manager, Valley Metro Robert S. Cowell, Jr., Vice-President of Operations Angela O'Brien, Assistant Vice-President of Operations Timothy Spencer, General Counsel Laura Carini, Assistant General Counsel Amelia C. Merchant, Treasurer COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify that at the Regular meeting of the Greater Roanoke Transit Company, which was held on the twentieth day of November 2023, MAXWELL DILLON was appointed as a City of Salem representative member to fill the unexpired term of office of H. Robert Light, ending June 30, 2024. Given under my hand and the Seal of the Greater Roanoke Transit Company this twentieth day of November 2023. vw-te.61-t Secretary Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Maxwell Dillon, do solemnly swear or (affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a (City Staff representative) member of the Greater Roanoke Transit Company Board of Directors for a one-year term of office, ending June 30, 2024, according to the best of my ability. (So help me God.) 714,A4 MAXWELL DILLON The foregoing oath of office was taken, sworn to, and subscribed before me by Maxwell Dillon this /o day of Y4ilaar7 2023. Brenda S. Hamilton, Clerk of the Circuit Court By i Clerk Division of Management & Budget Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 459 Roanoke, Virginia 24011 ROANOKE May 9, 2023 Dear President Cobb, Vice President Sanchez Jones, Directors of the GRTC Board, City Manager Cowell, and General Manager Price, It is bittersweet to officially announce my resignation from the GRTC Board effective May 15"'. I have accepted a position with Roanoke County as their Central Accounting Manager and will begin in my new position May 30'h. My last day with the City will be May 29`h I just want to say it has been an honor and a pleasure to serve on this board. I personally feel a good, affordable and convenient transportation system should be a high priority for Roanoke. As Roanoke looks to prioritize equitable services for its community, I can't think of a worthier cause. I'm happy to have played a part in making Transit Equity Day Fare Free, being involved in the financing and construction of the new Transit center, and forming relationships with participants at BRAG meetings. As one door closes another opens. I look forward to continued collaboration with my Roanoke City colleagues from across the valley and if GRTC is ever able to expand its services into the County and make them a community partner, I hope that I am considered again for inclusion on this board. Sincerely, Paul R. Workman GREATER ROANOKE TRANSIT COMPANY November 20, 2023 Matthew R. Crookshank Human Services Administrator Roanoke, Virginia Dear Mr. Crookshank: At the regular meeting of the Greater Roanoke Transit Company held on Monday, November 20, 2023, you were appointed as a City Staff representative member of the Greater Roanoke Transit Company Board of Directors to replace Paul R. Workman who resigned from the Board of Directors on May 15, 2023. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office, which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Oliver W. Hill Justice Center, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3700 et seq. of the Code of Virginia (1950), as amended, a link of the Virginia Freedom of Information Act (FOIA) is as follows: https://vsb.org/Site/Site/calendar/vfoia.aspx. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, J-. c()1-4,eglig- Cecelia F. McCoy Secretary Enclosure Matthew R. Crookshank November 20, 2023 Page 2 pc: Kevin Price, General Manager, Valley Metro Ron Parker, Assistant General Manager, Valley Metro Robert S. Cowell, Jr., Vice-President of Operations Angela O'Brien, Assistant Vice-President of Operations Timothy Spencer, General Counsel Laura Carini, Assistant General Counsel Amelia C. Merchant, Treasurer COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, Secretary, and as such Secretary of the Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify that at the Regular meeting of the Greater Roanoke Transit Company, which was held on the twentieth day of November 2023, MATTHEW R. CROOKSHANK was appointed as a City Staff representative member to replace Paul R. Workman. Given under my hand and the Seal of the Greater Roanoke Transit Company this twentieth day of November 2023. e-ectet )-14-62-‘41 Secretary Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Matthew R. Crookshank, do solemnly swear or (affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a (City Staff representative) member of the Greater Roanoke Transit Company Board of Directors for a term of office, ending June 30, 2024, according to the best of my ability. (So help me God.) MATTHEW R. CROOKSHANK The foregoing oath of office was taken, sworn to, and subscribed before me by Matthew R. Crookshank this a?Q day of Vl d v 2023. Brenda S. Hamilton, Clerk of the Circuit Court ��— , Clerk eiIl y „die Eger'WC, Greater Roanoke Transit Company(GRTC) Board of Directors Meeting Management Update November 20, 2023 Planning and Special Projects Micro-Transit Project Update The final contract between GRTC and the successful offeror, RADAR, is in the final review process.The parties have reached agreement on contract language with one final review pending. Micro-transit service training and public outreach will begin immediately following final contract execution. Customer Service Center—Third Street Station GRTC has successfully hired and trained the necessary staff to open the highly anticipated Customer Service Center located at Third Street Station.The planned facility open date is Monday, December 4th, 2023. Public outreach regarding this facility will begin immediately. TPAC Meeting Update On November 9,2023,TPAC held a virtual meeting via Zoom Meeting.Transit Strategic Plan (TSP),transfer center, and transit ridership updates were the primary topics discussed. Staff also responded to questions from TPAC members. Minutes from the November 9, 2023, meeting is included in the GRTC Board Packet. Finance Department/External Audit—UPDATE GRTC's Finance Department continues to make progress towards a successful fiscal year-end closeout.With assistance from Transdev's Corporate Office,additional staff assistance for the GRTC's Finance Department began on Tuesday 11/7/23.The additional finance staff member will assist with year-end external audit preparation and day to day financial operations. GRTC Ridership Update July August ISeptemberlOctoberl November)December January February March April May June FY 2019-20 141,320 159,236 120,273 87,972 82,419 102,825 FY 2020-21 . 90,458 88,555 89,867 99,908 83,596 89,238 82,833 74 879 87 513 87 133 81,333 84,803 FY 2021-22 90431 87,879 88,971 91,032 88832 91,133 r' Y FY 2022 23 a " x ' $ s = _ a \ 4,, w FY 2023 24x „„*.i < . v�.... t 4,U, r `; ' "';,I • GRTC ridership has increased an average of 10%as compared to the previous year by month. Greater Roanoke Transit Company Respectfully .ubmitted, Ke • . Price G neral Manager Copy: Vice President of Operations Assistant Vice President of Operations Treasurer Secretary GRTC General Counsel Municipal Auditor Greater Roanoke Transit Company 1108 Campbell Ave SE Roanoke,VA 24013 Wen ICoy °- P : 540-982-2222/F : 540 982 2703 Inelertrita www.valleymetro.com TPAC Meeting Notes from November 9,2023 November 9, 2023 —6:30pm Virtual Meeting 1. Welcome/Roll Call TPAC Member Present Chris Andrews Steve Grammer X Laura Hartman X Monique Janelle Cole Keister X Sean McGinnis X Alison Stinnette X Hope Trachtenberg-Fifer X Vacant GRTC William Long X Ron Parker Attendees Yvonne French X 2. Transit Strategic Plan • William Long reviewed the test surveys administered by WBA Research on October 23 and 24. After the test, surveys are tweaked and prepared for the full surveying starting on December 1. These surveys are focused on experience of the riders. Future work on the TSP will include other stakeholders. 3. GRTC Updates a. Transit Center Updates • William Long said that the building at Third Street Station, on the corner of Salem Avenue and 3`d Street, is preparing to open as the customer service building. Riders will be able to buy passes and pick up discount IDs. b. Route Updates • William Long noted that the GTFS feed that supports transit directions on Google Maps is now up to date. • William said that there are three shelters to be installed next week. There are also seven more shelters in progress, and up to four more involved in a city repaving project on 9th Street, SE. Page 1 1108 Campbell Ave SE Roanoke,VA 24013 va��ey P : 540-982-2222 I F : 540 982 2703 linerlhr€10 www.valleymetro.com • Sean McGinnis asked if the shelters will look the same. William answered that the three installed next week will have the same art panels as the new shelters at Melrose and 23`d. The three to seven shelters upcoming in Southeast Roanoke will feature art panels unique to that neighborhood. • Laura Hartman asked if there was a list that prioritizes stops for upgrades, and Hope Trachtenberg-Fifer noted the need for stop improvements around the system. William said that a draft priority that accounts for ridership, slope, property ownership, site characteristics, etc. will be ready soon. • The TPAC offered ideas for bus stop sign design improvements, and Laura mentioned that Bethany Lackey, Executive Director of Roanoke Refugee Partnership, has ideas for accessible sign design. • Sean McGinnis asked why shelters are so expensive to build, and the TPAC requested a breakdown on shelter costs at the next meeting. c. Follow-up Items • William updated the committee on TPAC membership recruitment. Valley Metro is reviewing applications.New members would likely join in 2024. d. Ridership Updates • William Long reviewed ridership updates. Generally, ridership has stabilized. o William also compared the ridership on fare-free Election Day to past Tuesdays. While the ridership was higher, it wasn't noticeably higher. 4. Questions/Comments • Laura Hartman asked when the microtransit program will begin. William Long answered that negotiation with RADAR is ongoing and the program should begin in early 2024. • Sean McGinnis requested that brochures for Smart Way and Smart Way Express be placed on the buses so that operators can have information on hand. 4. Next Meeting—February 8, 2024 • William Long announced that the next meeting is February 8, 2024, and shared the 2024 TPAC meeting schedule. 5. Adjourn Page 2 --1 < mot niii niii = — vi co ...• Ncoi rwli VI ria r1 "I rola ni,) -11 , ' p m y C LC =. —• _•0 n 5. '111:1 73 CCI 03 MIMI mioN v tifl c - 3 0 * 6 4 t. CD 1.J IV IV] CT 0 0 -D 'T N • • • • --I N —I p -0 --I --I Cl ED D p iv DD (D L al rp CO CD < 0 rD - CD (D n o c -o O -a E 7:3r N O (D p (D — rD-r ram+ 't 0 CD (D onhin VI n O -1, O r+ CO O -+, -►, n 0 _f, -•• ClLim -+, O- CD r+ 'J r r = O kG i O O z- _,., r+ ojr n 0� O Z �' -0 N • Q rD 7C CD _. T can 2 Cl O- 0 * X E3 0 `D Vi G) �' — -V = CD y>0 k< -0 — -I N -0 - pO r-1- C N + -% _ 2m. 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O <. co; CAD D c n 3 - o m 0- N c -o C 0- n D n 0 o n 4; c c n� CD (D rD r-+ v)' (-I- Q) CD : : C N CD r+ Q D 0 C 7 Q t • • • VI diatA (D Ti (A' rD iY Co ° CD rn CO . �` x Cl, a, CDCo � �D � _ n co _ • o cQ n A 73 CD v.) cn CA N V) < CD �'• cnVI rD C CD cn CnD O D. -+, O < - o O Cl Fi CCD C<D CD o r-r = 0) CD - � X' 0 O CD f .0 cT O O r-+ CAD n r+ `•• O 0 r-f- " CD v, CD • CAD CD -o r+ 73 O• O - r+ r+ CD 1 n • • • . . 0 a. o O �• � r+ CD 3 rD tO- •= D o c0 v) r- C — = < m._„ e=4-1 70 `< (7;,- D D -• VI 3 rD O 0 D I z -0 U, o Z rci n 33 a X 7C cu 0 D ,„ G) SD c CD o (D ( IV VI C -0 = I CD N - 0 CD n CD 3 C- co Aft Greater Roanoke Transit Company Board of Directors Meeting November 20, 2023 Honorable Joseph L. Cobb, President, and Members and Officers of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Subject: Authorization— Fare Free Election Day Service—November 7, 2023 Background On Tuesday November 7, 2023 (Election Day 2023), Valley Metro provided fare free transit service on all of its services. On Election Day 2023 registered voters had the opportunity to exercise their right to vote and use transit as the chosen mode of transportation. The lack of affordable transportation to polling locations is often mentioned as an obstacle in a citizen's quest to exercise their right to vote. The provision of Fare Free Election Day Transit Service assisted in providing an affordable transportation option for those citizens looking to access their local polling location to cast their ballot. Recommendation Authorize (Retroactively)the provision of Fare Free Election Day Transit Service on Tuesday, November 7, 2023. Respectful) Submitted, Kevi . Price Ge ral Manager Cc: Vice President of Operations Assistant Vice President of Operations Treasurer Secretary General Counsel Municipal Auditor Greater Roanoke Transit Company r BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION retroactively approving and adopting Fare Free Election Day Service for Tuesday, November 7, 2023, for the Greater Roanoke Transit Company (GRTC) DBA Valley Metro. WHEREAS, GRTC staff recommended Fare Free Election Day Service for Tuesday, November 7, 2023, so that registered voters would have the opportunity to exercise their right to vote for the national and local leadership, as further set forth in a report to the GRTC Board dated November 20, 2023. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company as follows: 1. The Board of Directors hereby approves retroactively and adopts Fare Free Election Day Service for Tuesday, November 7, 2023. 2. The above passenger Fare Free Election Day Service was effective on November 7, 2023, and was fare free for those citizens looking to access their local polling location in order to cast their ballot. 3. The General Manager of GRTC is hereby authorized retroactively to take appropriate action to implement and administer the Fare Free Election Day Service for Tuesday, November 7, 2023, set forth in paragraph No. 1 above, subject to any needed approval by the Council of the City of Roanoke. ATTEST: Cine-64t-t- Secretary._