Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Council Actions 03-06-23
VOLOSIN 42593-030623 ROA N O K E City of Roanoke, Virginia CITY COUNCIL INFORMAL SESSION March 6, 2023 9:00 AM City Council Chamber 215 Church Avenue, S.W. AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. NOTICE: Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. CALL TO ORDER - ROLL CALL. Council Member Sanchez -Jones was absent. Welcome. ITEMS FOR ACTION: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (6-0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. Council Member Moon Reynolds inquired about Item 7.1.1-1. and requested additional information. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. (5 MINUTES) BRIEFINGS: • RVTV - 15 minutes. RAYSAC - Youth Drug Use - 20 minutes. FY23 Budget/Financial Planning - 40 minutes. AT 10:39 A.M., THE COUNCIL MEETING RECESSED FOR A CLOSED MEETING; AND THEREAFTER RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. ROANOKE City of Roanoke, Virginia CITY COUNCIL 2:00 PM City Council Chamber 215 Church Avenue, S.W. CALL TO ORDER - ROLL CALL. Council Member Sanchez -Jones was absent. The Invocation was delivered by the Reverend Amy Hodge, Pastor, Mt. Zion AME Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for various vacancies on Council -Appointed Authorities, Boards, Commissions and Committees. Please access the City's website at www.roanokeva.gov to complete an online application. The Council of the City of Roanoke is seeking applications for expiration of the three-year terms of office of Elizabeth C.S. Jamison and Natasha N. Saunders as Trustees of the Roanoke City School Board ending June 30, 2023. Information pertaining to the School Board process and application for appointment are available on the City's website and in the City Clerk's Office. Deadline for receipt of applications is Friday, March 10, 2023. For questions and/or additional information, contact the City Clerk's Office at (540) 853-2541. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Recognition of City employees with 10, 15, 20 and 25 years of service in the calendar year 2022. All Members of Council recognized City employees. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Freeda Cathcart, 2516 Sweetbrier Avenue, S. W., appeared before the Council and spoke with regard to the Virginia Conservation Assistance Program, stormwater development, watershed and rain water runoff. Shawn Hunter, 514 24th Street, N. W., on behalf of the Peacemakers, Inc., appeared before the Council and spoke with regard to crime, violence, and the need for a plan to expend funds in the streets to positively affect gun violence. Kathy Cohen, 3817 Colonial Green Circle, S. W., appeared before the Council and spoke with regard to the work of the Gun Violence Prevention Commission and recent comments from a Council Member. 4. CONSENT AGENDA: APPROVED (6-0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C-1. Request to schedule and advertise a public hearing on March 20, 2023 at 7:00 p.m., on the proposed subdivision and conveyance of a portion of 1927 Franklin Road, S. W., bearing Official Tax Map No. 1040302. RECOMMENDED ACTION: Concurred in the request. C-2. Request to schedule and advertise a public hearing on March 20, 2023, at 7:00 p.m., on the proposed vacation and dedication of easements at 1927 Franklin Road, S. W., bearing Official Tax Map No. 1040302. RECOMMENDED ACTION: Concurred in the request. C-3. Request to schedule and advertise a public hearing on March 20, 2023 at 7:00 p.m., for authorization of the issuance of debt with the Roanoke Economic Development Authority. RECOMMENDED ACTION: Concurred in the request. C-4. Reports of qualification of the following individuals: Brandon McCall as a member of the Youth Athletics Review Board for a three- year term of office commencing January 1, 2023 and ending December 31, 2025; Sandra Vincent as a member of the Roanoke Civic Center Commission to replace Thomas Page for a term of office ending September 30, 2025; Yvonne Johnson as a member of the Building and Fire Code Board of Appeals for a three-year term of office commencing July 1, 2022 and ending June 30, 2025; and Lela Hickman as a Citizen -at -Large member of the Youth Services Citizen Board to replace Joyce Watkins for a term of office ending June 30, 2025. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: 1. Annual update on activities of the Roanoke Regional Partnership. John Hull, Executive Director, Spokesperson. (Sponsored by the City Manager) Received and filed. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: 1. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: A. Approval of a Letter Agreement for Parking Spaces with LeadPoint Digital & PARK Roanoke -Market Garage. Adopted Resolution No. 42593-030623. (6-0) B. Approval of the appointment of a Deputy Emergency Management Coordinator. Adopted Resolution No. 42594-030623. (6-0) C. Acceptance of Virginia Department of Transportation (VDOT) local revenue sharing funding for multiple drainage improvement projects. Adopted Resolution No. 42595-030623 and Budget Ordinance No. 42596-030623. (6-0) D. Acceptance of Certified Local Government (CLG) Grant Funds for Norwich Survey and National Register Nomination. Adopted Resolution No. 42597-030623 and Budget Ordinance No. 42598-030623. (6-0) E. Acceptance of Certified Local Government (CLG) Grant Funds to Host Professional Training for the City's Architectural Review Board. Adopted Resolution No. 42599-030623 and Budget Ordinance No. 42600-030623. (6-0) F. Approval of Amendment No. 1 for the sale of approximately 1.1 acres and improvements — former Fishburn Park Caretaker's Cottage. Adopted Ordinance No. 42601-030623, as amended. (6-0) G. Acquisition of Real Property Rights for Stormwater Drainage Improvement Project — 1400-1500 24th Street. Adopted Ordinance No. 42602-030623. (5-0, Vice -Mayor Cobb was not present when the vote was recorded) H. Approval of Change Order to Contract with E. C. Pace Company, Inc. Adopted Resolution No. 42603-030623, as amended. (5-0, Mayor Lea was not present when the vote was recorded) COMMENTS OF THE CITY MANAGER. NONE. 2. CITY ATTORNEY: A. Amendment of the City Code to update Chapter 21, Offenses - Miscellaneous, and Chapter 23, Police. Adopted Ordinance No. 42604-030623. (6-0) 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: 1. A resolution to call two Special Meetings of City Council on Tuesday, March 14, 2023 and Thursday, March 30, 2023 to hold two public hearings to hear the views of citizens with regard to options for enforcing curfew and additional ways to protect youth in the community. Adopted Resolution No. 42605-030623. (6-0) 11. MOTIONS AND MISCELLANEOUS BUSINESS: 1. Inquiries and/or comments by the Mayor and Members of City Council. Council Member White -Boyd announced an Evans Spring Development meeting, on March 9, at 6:30 p.m., at Williams Memorial Baptist Church, 2101 Carroll Avenue, N. W., for more information, see www.evansspring.com. Council Member Moon Reynolds asked the City Manager to look into the caretaker's cottage in Washington Park; whereupon, Council Member White -Boyd asked to hold off on the request, because options with regard to the matter would be presented in the near future. Vice -Mayor Cobb referenced a letter from the Mill Mountain Advisory Board and asked City staff to take the lead and and set up a meeting for further consideration; and commented on the responsibilities of the Gun Violence Prevention Commission. Council Member Priddy asked citizens to attend a public hearing at the O. Winston Link & History Museum of Western Virginia on the proposed 2023 history and social science standards of learning, on March 16, at 6:30 p.m. Mayor Lea requested that an update be provided on animal control and response to the community. 2. Vacancies on certain authorities, boards, commissions and committees appointed by Council. Appointed Lori Baker -Lloyd to replace Kevin Earl as a member of the Architectural Review Board for a three-year term of office ending October 1, 2025. Reappointed Shakira Williams, Decca Knight and Elliott Major as members of the Gun Violence Prevention Commission for three-year terms of office, each, ending March 31, 2026. Residency requirement was waived for Decca Knight and Elliott Major. Reappointed Jeffrey Todd as a member of the Mill Mountain Advisory Board for a three-year term of office ending June 30, 2026. Appointed Alexander Barge to fill the unexpired term of office of Luke Priddy as a member of the Parks and Recreation Advisory Board ending March 31, 2025. Appointed Deborah Pitts to replace Chris Bryant; and James Pickens to replace Melanie Crovo as members of the Parks and Recreation Advisory Board for three-year terms of office, each, ending March 31, 2026. Appointed Frank Rogan to replace Heather Davenport as a member of the Personnel and Employment Practices Commission for a three-year term of office ending June 30, 2026. Reappointed John Hitchens, Meighan Sharp and William Penn and appointed Ilsa Saavedra -Rogan to replace Valerie Brown and James Davis to replace Patricia Wilhelms as members of the Roanoke Arts Commission for three-year terms of office, each, ending June 30, 2026. Reappointed Matt Clark as a City representative of the Roanoke Valley- Alleghany Regional Comprehensive Economic Development Strategy Committee for a three-year term of office ending March 31, 2026. Reappointed Todd Putney and appointed Valerie Brown to replace J. Granger MacFarlane for four-year terms of office, each, as members of the Virginia Western Community College Local Advisory Board ending June 30, 2027. Reappointed Robert S. Cowell, Jr., as a City representative of the Western Virginia Water Authority, Board of Directors for a four-year term of office ending June 30, 2027. Appointed Marina Trejo Perez (Citizen -at -Large) and Melanie Tate (Public/Private Agency) for three-year terms of office, each, ending June 30, 2025 and June 30, 2026, respectively. Appointed Amanda Marko to replace Cynthia Lawrence as a member of the Roanoke Regional Airport Commission for a four-year term of office commencing March 10, 2023 and ending March 9, 2027. CERTIFICATION OF CLOSED MEETING. (6-0) ADJOURNED - 4:50 P.M. SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov March 6, 2023 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: Council Members Joseph L. Cobb Luke W. Priddy Stephanie Moon Reynolds Vivian Sanchez -Jones Peter J. Volosin Patricia White -Boyd This is to advise you that I will not be present at the 9:00 a.m. and 2:00 p.m. session of Roanoke City Council on Monday, March 6, 2023. Best wishes for a successful meeting. Sincerely, Vivian Sa chez-Jones Council Member VSJ/ctw SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., SUITE 452 ROANOKE, VIRGINIA24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 EMAIL: MAYOR a,ROANOKEVA.GOV March 6, 2023 The Honorable Vice -Mayor Joseph L. Cobb and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Cobb and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, Sherman P. Lea, Sr. Mayor SPL:ctw COMMITTEE VACANCIES/REAPPOINTMENTS March 6, 2023 Public VACANCIES: Term of office on the Architectural Review Board ending October 1, 2025. Unexpired term of office on the Blue Ridge Behavioral Healthcare, Board of Directors ending December 31, 2024. Term of office on the Human Services Advisory Board ending November 30, 2026. Term of office on Mill Mountain Advisory Board ending June 30, 2025. Unexpired term of office on the Parks and Recreation Advisory Board ending March 31, 2025. Terms of office on the Roanoke Arts Commission ending June 30, 2025. Term of office on the Personnel and Employee Practices Commission (Citizen -at -Large) ending June 30, 2025. Unexpired term of office on the Roanoke Cultural Endowment, Board of Directors, ending December 31, 2023. Term of office on the Roanoke Valley Greenway Commission ending June 30, 2025. Term of office on the Visit Virginia's Blue Ridge, Board of Directors, ending June 30, 2024. Unexpired term of office on the Youth Services Citizen Board ending June 30, 2024; and a term of office (Citizen at Large) ending June 30, 2026. 1 r r for the- Rca Qpk Valfey V e a • k ,y v •i J7 r a' 77 M it ouncil y Update A March. 67 2023' Government Meetings Et Live Streaming Events 96 meetings were recorded, directed and live streamed in 2022 Creative Media Production 2,238 minutes (37 hours) of original media content were produced in 2022 from 359 unique projects Drone Et Photography Services 97 aerial photography shoots and 30 still photo shoots were scheduled in 2022 Graphic Design Et Animation Added to our capabilities in recent years to include design work, animated characters, vehicle wraps, postcards, etc. Estimated Service Value in 2022 was approx. $2 million What is RV-r\" Regional Cable Television Committee Agreement of 1992 Establishes a municipal cooperation between City of Roanoke, Roanoke County Et Vinton Tasked to develop educational and institutional programming Studios based at Jefferson Center since 1993 Historically operated as a Government Access cable station Focus shifted to civic media resource production in 2020 Meeting the communications needs of governments and their respective schools systems Who We ArE, Scott Ramsburg (Director) Manage organization operation and direction Media content creator and producer 25 years experience including marketing, government communication, video production, print publication and graphic design Lacy Stinnett Et Allen Francis (Multimedia Producer 11) Manage cable operations and technical operations Media content creator and producer Decades of video production experience at local media organizations Preston Seaman Et Trevor Fair (Multimedia Producer 1) Media content creator and producer Decades of video production experience at local media organizations Governance Regional Cable Television Committee Consists of 3 representatives from each locality (Elected, Citizen and Employee) Meets every other month to guide operations Roanoke County serves as fiscal agent Annual RVTV budget developed by director Cost shared by municipalities as a percentage of their population (US Census) Budget consists mostly of staffing costs Majority equipment and all capital expenses funded by cable franchise grants Virginia Communications Sales Et Use Tax Beginning in 2007, cable providers began paying 5% sales and use tax in place of franchise fees to localities. Additional $0.20 per subscriber EG fee passed to support PEG programming. Project Requests Requests made at RVTV.org/request Projects may be either public communication or inward facing Employees of the communications offices of City, County or Town or their respective school systems - or designated communicator from another department with approval of communications office. Partner agencies qualify for requests, but will be prioritized below our direct government partners in the event of scheduling conflict: Regional Center for Animal Care and Protection Roanoke Valley Alleghany Regional Commission Western Virginia Regional Jail Western Virginia Water Authority Roanoke Regional Partnership Other collaborative projects with the support of RVTV Operations Committee Facilities Et Equipment Council Chambers Technical directing, cameras, and streaming equipment in both City and County RVTV Studios 1,500 square foot studio Modular interview set backdrops 20 foot wide full wall green screen cyclorama Five non -linear editing suites Field Equipment Examples 2 Sony FX6 4K Cameras 1 DJI Ronin 4D axis 6k gimbal camera Field lighting sets Autel2 Drone Design Software Adobe Creative Suite Products Business Biz Roanoke, Ribbon Cuttings, Business Profiles, Economic Prospect Media Education Superintendent communications, performing arts features, program highlights Recreation Event PSXs, features on rec programs, Roanoke Outside and VBR attraction videos Public Service Features on police &t fire, community meetings or police graduation live streams, stormwater communications, Noke News, press events, and other specialty governr communications like recent ARPA videos and recruitment videos Media Distributio, Live Stream 24/7 Video Feed Cox Cable - Channel 3 Comcast Cable - Channel 3 Shentel/GloFiber Cable - Channel 7 RVTV Website vww.RVTV.org RVTV Roku RVTV Youtube Live Stream www.youtube.com/RoanokeValleyTV On Demand via Social Media RVTV YouTube vww.youtube.com/RoanokeValleyTV RVTV Facebook www.facebook.com/RoanokeValleyTetevision RVTV Instagram www.insta�ram.com/roanokevalleytelevision/ RVTV Twitter www.twitter.com/RoanokeVallevTV lf 574a Subscraibw,, YOUTUBE: C RoanokeValleyTV 0 SOCIAL MEDIA: ( ) (,(Mb*` NOTIFICATIONS: RVTV.org/subscribe Text or Email Notify Me Please subscrinlbns sign In to subscribe, un .—nbe, or manage Your sign In • News Flash (Al Cetepiasl RVN smXym Gelml--ra whemvwenew RVfV vldepk prsteE moor xettdlei Fl.out nowt' localgo+ernincras are—W ror you in me city d Roanoke, Ronmke —my and the i d Vxem M w A -Cry 0 Rmimke Ga mM N only wM rnew content for in, CM d Roanokelsl Yed. n A-Roamke C.,uy Gel mlified ady when raw codenl mr Roemke l:ouniyrs posted. m a A-T—.d Vrdm Gel rrolrfiudmty wnen raw ocnled for the Twin of Vnmri is posted. m ^ B-Busvasa Gel nu4lW only vrtan milers about busimss aria emmmic dayaopmenl is msted. al a B- Ediretim mty wino --am for eduoalron rs posted.i—d111g pubirc sciwds rid lNxenes. ®'ti. B - RiNk Spruce Ga ma1W mty wren tooted obmt n aA, service is posed, -Wing Xisl re- spaWers. IMennrrg, uansmdeXm eW general servces. 8 4 B - Recrmlpn Get muffed my mm'n content abort reaeawn is posed. 1 YouTube RVTV Roanoke Valley Television HOME SHORTS LIVE RECENT VIDEOS BY SUBJECT Pt AYIJSTS COMMUN I I y CHANNEt Noke News . February 2023 In this episode of Noke News we see a new mural at Berglund Center honoring the Galnsbom neighborhood s history, learn why Glade Creek's stream banks are getting restored, find out how the FIre EMS department Is helping shelter dogs find new homes, and gel details about an upcoming lob fair %okeNews aStreamRestnralion aPubadAn aSImIunDogs P —keJobs READ MORE Education Recreation Business Public Service itwiwkaY II T — rio- . ,. R arpke UlI to».iarw; 2oviwke'11' Jn4aed 4 d ya py Ipc` V w 1.1; p(ayliat Updated a d y Ro Vlew full ptaylict Vlew cult piayl.st Vlew tWl Piayiist n �T fit. +� .kJM .:yy�M»e( - �. «. ,•. q.. - �.. a • :-y -.. .=.'� Mom:,. �. : ..� �• ` _,f-. _. .,, � t�l fir.... � � ,,,�',•.�'+"" w�iY" .,..•....... �:r'� r i " w t3 - 4 • y r l k�'RVTV.org Civic Media for the Roanoke Valley Roanoke Prevention Alliance startthetalk.org Presented by: Karen Pillis. West End Center for Youth Executive Director Mackenzie Chitwood, Prevention & Wellness Blue Ridge Behavioral Healthcare Deon Matthews, Virginia Army National Guard CDTF, Drug Demand Reduction Outreach City Council 03/06/23 Why Reducing Access Is Important A teens brain does not fully develop until their mid 20s. Since their brains are still developing marijuana use may cause difficulty thinking and problem solving, problems with memory and learning, impaired coordination, and difficulty maintaining attention'. • According to the CDC, compared with teens who do not use marijuana, teens who use marijuana may be less likely to graduate from high school or college'. • Adolescents use of marijuana predicts a two to -threefold increased risk of using other substances. • According to research 3 in 10 people who use marijuana have a marijuana use disorder 3. Early onset of marijuana use predicts a 2.7 fold increase risk of developing cannabis use disorder2. • Chronic users may have adverse outcomes like criminal activity, stressful life events, interpersonal problems, lowered life satisfaction and work achievement, more depression, anxiety, school -related problems, greater sexual risk behaviors, externalizing disorders, and prevalence of substance use disorders4. • Evidence connects marijuana use to the development of psychiatric disorders. Marijuana use can contribute to depression, psychotic disorders, and even suicidal behavior4. • Research has shown that there is a connection between schizophrenia and marijuana use, especially among youth who use marijuanas. Reduce Youth Access to Recreational Cannabis Ol Retailer & Deliverer Requirements: Caps on # of retailers, distance from youth hangouts (schools, playgrounds, libraries), equity in retail locations, health warnings, local permits, independent ID verification process for delivery, and limited delivery destinations' 02 Taxes and Prices: Local cannabis tax and dedicated tax revenue for community based prevention and treatment(not for retailer ads)' 03 Product Limits: Prohibit sale of high potency cannabis flowers and products, flavors preferred by youth in vapor, edibles and beverages and products attractive to youth' 04 Marketing: Prohibit all advertising (billboards, social media, print and cable ads), age restrictions on websites. Or, restrict marketing just like alcohol and tobacco/follow FCC regulations' OS Smoke -Free Air: Reduce second-hand smoke, prohibit temporary cannabis events and onsite consumption' 06 Equity & Conflicts of Interest: Increasing social equity and decreasing conflicts of interest Source: https//gettingitrightfromthestart.org/wp= content/uploads/2021/11/2021-Cannabis-Policy-Scorecard- Methodology-Summary.pdf References 1- The State of Cannabis Policy In California's Cities & Counties 2020 htt s�.//gettingitrightfromthestart.org/wp- content/uploads/2021 /01 /Methodology-Summary_pdf 2 - Preventing Marijuana Use Among Youth https://store.samhsa.gov/sites/default/files/SAMHSA Digital Download/PEP21-06-01-001.pdf 3 - Marijuana Use and Teens https://www.cdc.gov/marijuana/factsheets/ dp f/MarijuanaFactSheets-Teens-508com 1p iant.pdf 4 - Youth marijuana use: a review of causes and consequences httys://www.sciencedirect com/science/article/pii/S2352250X20301032?via%3Dihub 5 -The Effect of Marijuana Use on the Risk for Schizophrenia https://www.psychiatrist.com/jc /sp chizophtenia/commentary-effect-marijuana-risk-schizophrenia-cme/ 6 - Availability of Medical and Recreational Marijuana Stores and Neighborhood Characteristics in Colorado https://www.ncbi.nlm.nih.gov/pmc/articles/PMC4860233/ 7 - Cannabis State -By -State Regulations https://www.thomosoncoburn.com/docs/default-source/blog-documents/ranking-of-state-cannabis-regulations.pdf 8 - Perceptions of plain packaging and health warning labels for cannabis among young adults: findings from an experimental study https://link.springer.con/content/pdf/10.1186/s 12889-018-6247-2.pdf 9 - New Colorado law limits purchases of high -potency marijuana concentrates starting in 2022 https://www.denverRost.con/2021/06/24/colorado-marijuana-pot-thc-restrictions-new-law/ 10 - Assessment of Incorporation of Lessons From Tobacco Control in City and County Laws Regulating Legal Marijuana in California https_//gettingitrightfromthestart. org/wp-content/uploads/2020/ 11 /j ama-network.pdf 11 - Self -Regulation in the Alcohol Industry: A Federal Trade Commission Report to Congress https://www.ftc.gov/reports/self-regulation-alcohol-industry-federal-trade-commission-re op rt�congress 12 - The "ABC" of Legal Liquor in Virginia https//www.virginia laces.org/alcohol/abc.html 13 - What do Tobacco Advertising Restrictions Look Like Today? https://truthinitiative.org/research-resources/tobacco-industry-marketing/what-do-tobacco-advertising-restrictions- look-today 14 - State -by -State Guide to Cannabis Advertising Regulations https:/ps://ww w.leaflw.leafly.com/news/industry/state-by-state-guide-to-cannabis-advertising-regulations 15 - Notice Regarding Advertising or Promoting commercial Cannabis https://bcc,ca.gov/about us/documents/19-290 advertisine cannabis.pddf 16 - Second Hand Smoke Marijuana httns-/Ino-smoke.org/secondhand-mari'uana-smoke-fact- heet/ 17 -Best Practices in Action Map httRs: gettingitrightfromthestart.org/wp-content/unloads/2021/02/Best-Practices-in-Action-Map 2-2-21.pdf 18 - Secondhand Marijuana Exposure is Increasing https://no-smoke.org/smokefree-threats/marijuana-smoke/ 19 - Executive Summary Of The Plan https://www.nacb.com/social- equity#: -aext=The%20goa1%20of%20social%20equity,the%20new%201ega1%20marijuana%20industry 20 - Equity, Diversity and Inclusion is a Priority for the State of Colorado https://sbg.colorado.gov/med/social-equity 21 - How will cannabis legalization affect health, safety, and social equity outcomes? It largely depends on the 14 Ps https://ccb vvermont.gov/sites/ccb/files/2021-06/Kilmero/o202019- Cannabis%201egalization%200/02601o20the%2014%20Ps.pdf 22 - Marijuana Legalization and Youth htt s�//publications.aap.org/pediatrics/article/145/Supplement 2/S165/34451/Marijuana-Legalization-and-Youth 1 Roanoke Prevention Alliance startthetalk.org \���\/\\y IRI ,S,OW —' L FEW Reduce Youth Access to Recreational Cannabis 01 Retailer & Deliverer Requirements: Caps on # of retailers, distance from youth hangouts (schools, playgrounds, libraries), equity in retail locations, health warnings, local permits, independent ID verification process for delivery, and limited delivery destinations' 02 Taxes and Prices: Local cannabis tax and dedicated tax revenue for community based prevention and treatment(not for retailer ads)' 03 Product Limits: Prohibit sale of high potency cannabis flowers and products, flavors preferred by youth in vapor, edibles and beverages and products attractive to youth' 04 Marketing: Prohibit all advertising (billboards, social media, print and cable ads), age restrictions on websites. Or, restrict marketing just like alcohol and tobacco/follow FCC regulations' 05 Smoke -Free Air: Reduce second-hand smoke, prohibit temporary cannabis events and onsite consumption' 06 Equity & Conflicts of Interest: Increasing social equity and decreasing conflicts of interest' Source: https://gettingitrightfromthestart.org/wp- content/uploads/2021 /1 1 /2021-Cannabis-Policy Scorecard-Methodology-Summary_.pdf r)nA A-IiA Roanoke Prevention Alliance Why Reducing Access Is Important • Data suggests that preventing cannabis use at younger ages is critical to reducing use among older adolescents2. • A teens brain does not fully develop until their mid 20s. Since their brains are still developing cannabis use may cause difficulty thinking and problem solving, problems with memory and learning, impaired coordination, and difficulty maintaining attention3. • According to research 1 in 6 teens who use cannabis time and time again can become addicted3. • Chronic users are may have adverse outcomes like criminal activity, stressful life events, interpersonal problems, lowered life satisfaction and work achievement, more depression, anxiety, school -related problems, greater sexual risk behaviors, externalizing disorders, and prevalence of substance use disorders4. • Evidence connects cannabis use to the development of psychiatric disorders. Cannabis use can contribute to depression, psychotic disorders, and even suicidal behavior4. • Research has shown that there is a connection between schizophrenia and cannabis use, especially among youth who use cannabis5. nT A Roanoke Prevention Alliance Retailer and Deliverer Requirements • Literature on tobacco and alcohol have shown that close proximity of stores to schools may result in an increase of substance use among the youth population, who are at a higher risk of developing negative effects including cannabis use disorders. • The distance of cannabis stores from youth hangout areas is a public health concerns. • In order to regulate cannabis dispensaries and their distance from schools many states have set zoning regulations up to 1,000 feet from a schools. • Many states have implemented a cap on the number of licenses that may be issued based off the counties population - including Nevada, Washington, Vermont, Maine, and New Jersey'. • When youth view packages with plain packaging and health warnings it increases their level of health knowledge across all health effects, and reduces product appeal$. • The efficacy of health warnings and plain packaging mirror those found in tobacco controls. • Deliverer requirements that will help reduce youth access can include mandating a local permit for deliverers, requiring verification of age and identity before cannabis delivery, and placing limits on where products can be delivered. Taxes and Prices • Youth and young adults usually have limited disposable income therefore higher prices and tax increases deter them from purchasing products and using them'. • Big tobacco taught us a lot about how prices can affect youth use. • Taxing and increasing the price of cannabis may be an effective cannabis use prevention, based on studies that prove that raising alcohol and tobacco taxes is recommended as one of the best ways to reduce use'. • Cannabis prices need to remain high enough that it is a deterrent for youth to purchase. • Higher prices and taxes for higher THC content can help prevent overdoses if youth can't afford to purchase. • Local taxes will be used to reduce youth use of cannabis by using community and evidence - based strategies. • Illinois set an example when they introduced an excise tax of 10% on products with less than 35% THC and a tax of 25% on products with higher doses'. Product Limits • The goal is to reduce access to youth. If products have limits, this can help reduce youth access to an incredible amount of products and very concentrated products9. • The National Institutes of Health have raised concerns about the effects of high potency products on the developing brain have been10 • With the potency increases in cannabis heavy, chronic cannabis use may cause serious effects on cognitive functions. • The sale of flavored products is a well -recognized industry strategy to attract youthtO. • Colorado (legalized in 2014) has new law limits starting in 2022 on the purchases of high - potency cannabis concentrates. These limits will aim to decrease teens' access to these products9. • In 2022, Colorado will be requiring dispensaries to use a real-time state purchasing database. This will ensure that people don't go to another dispensary and purchase more than the daily concentrate limit9. Marketing • Strategies that help reduce youth exposure to marketing include banning advertising on television, radio, billboards, and social media, and limiting advertising with youth audiences, such as advertising on billboards or other forms of media. Reducing youth exposure may reduce youth use of cannabis2. • In 2004, the Federal Trade Commission (FTC) announced that the alcoholic beverage industry in Virginia, can only place an ad if at least 70% of the audience for print, radio, and television consisted of adults over 21 years old". • In Virginia, alcohol advertisements can not be within 500 feet of a school, playground, or place of worship, and they may not use cartoon characters or underaqe drinkers12. • In 1971, the United States banned cigarette advertisements on TV and radio13. • Cannabis licensees in California cannot advertise or market false information that misleads people, they cannot advertise cannabis in a way that targets anyone under 21, they cannot advertise or market anything that is attractive to children, and they cannot advertise cannabis within 1,000 feet of a daycare center, Pre-K-12th grade school, playground, or youth center14-15 Smoke -Free Air • Smoke free policies provide incentives to quit smoking, help de -normalize smoking behavior, and are effective with youth and young adults who are vulnerable to visual cues and social norms of smoking. It is likely that smoke free policies for cannabis will have a similar effectt6. • There are significant amounts of mercury, cadmium, nickel, lead, hydrogen cyanide, and chromium found in mainstream cannabis smoke. Mainstream cannabis smoke also has three times the amount of ammonia when compared to tobacco smoke16. • Secondhand smoke from cannabis has many of the same chemicals as smoke from tobacco, including those linked to lung cancer16 • 120 cities in California were able to protect the public and workers against second hand cannabis smoke by prohibiting on -site consumption17. • As of October, 2021 813 localities and 31 states/territories/commonwealths restrict cannabis use in some or all smoke free spaces. 439 localities restrict smoking and vaping of recreational and medical cannabis18. Equity & Conflicts of Interest • Social equity programs benefit individuals and communities damaged by the long -running War on Drugs19. • According to the National Association of Cannabis Business, "The goal of social equity laws is to ensure that people from communities disproportionately harmed by cannabis prohibition and discriminatory law enforcement are included in the new legal cannabis industry."19 • Colorado has a Marijuana Enforcement Division fostering an inclusive and equitable cannabis industry and acknowledges the effects of decades of criminal enforcement of cannabis laws on communities of color20. • Some jurisdictions in California have gave preferences for business licenses to those who have been most harmed by cannabis prohibition (those who live in communities with a disproportionate number of arrests, those from certain racial/ethnic groups, and/or those were previously convicted of a cannabis offense )21. References 1- The State of Cannabis Policy In California's Cities & Counties 2020 https_//gettingill jghtfromthestart.org/wp-contenduploads/2021 /11 /2021-Cannabis-Policy-Scorecard- Methodology-Summary_pdf 2 - Preventing Marijuana Use Among Youth https:Hstore.samhsa.gov/sites/default/files/SAMHSA Digital Download/PEP21-06-01-001.pdf 3 - What You Need to Know About Marijuana Use in Teens https://www. cdc.gov/marijuana/factsheets/teens.htm 4 - Youth marijuana use: a review of causes and consequences https://www. sciencedirect.com/science/article/p-ii/S2352250X20301032? casa token= PRvRZBKV IOAAAAA:Y8BFKKeGGAK076ylfiR2KSDi6bz6rnbTWEkyJKmauPiw8BDM MC94Lg WxjgfxmpgZfjcxrvMgdCc 5 -The Effect of Marijuana Use on the Risk for Schizophrenia https://www.psychiatrist.coml cp/schizophrenia/commentary-effect-marijuana-risk-schizophrenia-cme/ 6 - Availability of Medical and Recreational Marijuana Stores and Neighborhood Characteristics in Colorado https://www.hindawi.coaV urnals/jad/2016/7193740/ 7 - Cannabis State -By -State Regulations https://www. thomp_soncobum.com/docs/default-source/blog-documents/ranking-of-state-cannabi s- regulations.pdf 8 - Perceptions of plain packaging and health warning labels for cannabis among young adults: findings from an experimental study https://link.springer.com/contenypdf/10. 1186A 12889-018-6247-2.2df 9 - New Colorado law limits purchases of high -potency marijuana concentrates starting in 2022 https://www.denverpost.com/2021 /06/24/colorado-marijuana-pot-thc-restrictions-new-law/ 10 - Assessment of Incorporation of Lessons From Tobacco Control in City and County Laws Regulating Legal Marijuana in California hap s_//getti ngi!tghtfromthestart.org/�Wp ontent/up-1oads/2020/ 11 /j ama-network.pdf 11 - Alcohol advertising, ad placement, and self -regulation https: //www.ftc.gov/news-events/blogs/business-blog/2014/03/alcohol-advertising-ad-placement-self- regulation 12 - The "ABC" of Legal Liquor in Virginia https//www. virginiaplaces.org/alcohol/abc.html 13 - What do Tobacco Advertising Restrictions Look Like Today? https:Htruthinitiative. org/research-resources/tobacco-industry-marketing/what-do-tobacco-advertising_ restrictions -look -today 14 - California Legislative Information https://Ieginfo.1 gislature.ca.gov/faces/codes displayText.xhtml? lawCode=13PC&division=10.&title=&part=&chapter= l 5.&article= 15 - Notice Regarding Advertising or Promoting commercial Cannabis https://bcc.ca.gov/about us/documents/19-290 advertising cannabis.pdf 16 - Second Hand Smoke Marijuana https://no-smoke.org/secondhand-marijuana-smoke-fact-sheet/ 17 -Best Practices in Action Map https//gettingitrightfromthestart.org/wp-content/uploads/2021/02/Best-Practices-in-Action-Map 2-2- 21.pdf 18 - Secondhand Marijuana Exposure is Increasing https://no-smoke.org/smokefree-threats/marij uana-smoke/ CITY OF ROANOKE EQUITY. COMMUNITY. EMPOWERMENT. City Council Budget Briefing March 6, 2023 Agenda • FY2024 Revenue Projections • Fee Adjustments • FY2024 Supplemental Totals • FY 2024 Balancing Status • Next Steps 2 FY 2024 Local Tax Revenue Estimate Tax FY 2022 Actual FY 2023 FY 2023 FY 2024 Growth ($) Growth o ( ��) Adopted Projection Estimate Real Estate $97,023,065 $104,182,000 $104,484,850 $114,100,000 $9,918,000 9.52% Sales 26,412,560 25,000,000 27,750,000 28,250,000 $3,250,000 13.00% Transient 4,746,104 4,220,000 4,814,331 5,120,000 $900,000 21.33% Occupancy Prepared Foods & 19,248,569 17,372,000 18,749,298 19,000,000 $1,628,000 9.37% Beverage Personal Property 28,350,140 28,909,000 29,129,685 29,396,000 $487,000 1.68% Business License 15,762,154 15,340,000 15,410,327 15,445,000 $105,000 0.68% *Other 33,086,338 32,476,600 33,608,963 33,059,000 $582,400 1.79% TOTAL $224,628,930 $227,499,600 $233,947,454 $244,370,000 $16,870,400 7.42% *Other: District Taxes, Public Service Corp, Penalties/Interest, Utilities Tax, Recordation 3 and Probate, Admissions, Franchise Fees, Bank Stock, Delinquent Taxes FY 2024 Estimated Local Tax Revenue Increase Estimated Local Tax Growth District Taxes Visit Virginia's Blue Ridge Net Growth RCPS Increase (40%) City Increase (60%) Adjustment ($25,100) ($337, 500) Total $ 1678707400 $16, 507, 800 $6,603,120 $9,904,680 11 Category Local Taxes Permits, Fees & Licenses Fines & Forfeitures Revenue from Use of Money/Property Intergovernmental Charges for Services Miscellaneous Total Revenue Growth Total FY 24 Revenue Estimate FY 23 Adopted FY 22 Actual (A) 224,628,930 227,499,600 1,949,141 1,087,000 758,877 752,000 499,593 232,500 77,711,152 76,579,700 18,263,122 17,629,200 974,614 1,009,000 324,785,428 324,789,000 FY 23 Projection FY 24 Estimate (B) 233,947,454 244,370,000 1,090,212 1,100,000 752,265 800,000 1,700,000 750,000 77,994,314 80,620,000 17,558,253 17,800,000 1,088,786 1,107,000 334,131,284 346,547,000 *Of the $21,758,000 growth, $14,792,280 is the City's share. Growth ($) Growth(%) (B-A) (B-A)/(A) 16,870,400 7.4% 13,000 1.2% 48,000 6.4% 517,500 222.6% 4,040,300 5.3% 170,800 1.0% 98,000 9.7% 21,758,000 6.7% C Potential Fee Adjustments • Building Inspection Fees • Fire/EMS Fees • Monthly Parking Fees 0 Building Inspection Fees • State mandate - expected to cover costs with permit fees • Fees set in 2005 no longer support program • Base fee $45 to $50 • Multiplier to $6.70/$1,000 • 2% state surcharge included • Additional Revenue. 7 Fire/EMS Fees Type of Support Current Proposed Response, Treatment, and Non -Transport Fee $ 300.00 $ 360.00 Basic Life Support $ 430.00 $ 516.00 Advanced Life Support (Level 1) $ 518.00 $ 626.00 Advanced Life Support (Level 2) $ 748.00 $ 898.00 Mileage rate (per loaded mile) $ 9.00 $ 10.80 Additional Revenue: $350,000 New ambulance service costs: 6 staff $400,000 /Ambulance $450,000 0 Parking Monthly Fee Increases • General $5/month • Residential $10/month • Student $2.50/month • Total Revenue Increase $223,000 • New Off hour security • Capital Maintenance Needs 9 FY 2024 Supplemental Requests P rio rity Education/RCPS Community Safety Human Services Infrastructure Livability Good Government Economy Non -Departmental External Agencies SUBTOTAL Non -Discretionary Discretionary Expenditures Revenues Expenditures Revenues 6,603,120 - 476,665 - 1,900,000 (1,740,834) 588,713 (17,064) 510,980 (20, 000) 1,489,606 - 2, 533 - 640, 377 - 37, 738 - 12,249,732 (1,777,898) 476,601 366,020 409,997 75,044 12,750 9,500,000 205,677 11,046,089 (350,000) (210,000) (4,415) (1,480,000) (2,044,415) Net Total Supplements 6,603,120 603,266 159,166 937,669 690,977 1,560,235 15,283 8,660,377 243,415 19,473,508 10 FY 2024 Requested External Agency Adjustments Increases Decreases • Visit Virginia's Blue Ridge Blue Ridge Behavioral • Roanoke Arts Commission Healthcare • Mill Mountain Zoo • Roanoke Valley Television • Youth Athletics Review Board • Hotel Roanoke Conference Center Commission • Center in the Square • Service District Taxes • Health Department • Roanoke Valley Broadband Authority 11 FY 2024 Non -Departmental Enhancements Adjusted Base Enhancements Debt Service * $16,554,478 $ 0 Civic Center Debt Service 1,798,380 150,377 Civic Center Subsidy 513,087 0 Civic Center Admissions Tax 360,000 140,000 GRTC 1,773,432 350,000 Compensation 0 9,000,000 Worker Compensation 2,563,292 250,000 Reserves 1,748,000 250,000 Contingency 1,500,000 0 Lapse (3,413,435) 0 Other** 1,385,006 0 TOTALS $24,782,240 $10,140,377 * Debt Service includes excess budget for fixture project capacity building. "Line of Duty, OPEB, Dental, Extended Illness, Medical, Payroll Accrual, Reclass Contingency, Termination Leave, Unemployment Wages, Mini-Grant/Donations 12 March 6th Balancing Status Estimated FY 2024 Revenues Preliminary FY 2024 Expenditures March 6t" Variance $ 346, 547, 000 -$350,888,546 $(41341,546) Revenues of $3.8 associated with supplemental expenditure requests have been netted off the expenditure total rather than added to revenues. 13 Next Steps • Revenue estimates refinement • Development of expenditure balancing strategies • March 20th Cipplan and presentation from Municipal Advisors • April 3,dBriefing update • April 17thRecommended Budget • April 25th 7pm: Public Hearing • May 1st Budget Study • May 8'h Budget Adoption 14 Questions? 15 Appendix 16 Building Inspection Fees Type Valuation /Type Current Fee Valuation /Type Proposed Fee $.01 to $1,000 $45 $.01 to $1,000 $50 $45 for the first $1,000 plus $5 for each $1000.01- $50,000 additional thousand or fraction thereof, to and including$50,000. $290 for the first $50,000 plus $4 for each $50,000.01-$100,000 additional thousand or fraction thereof, Building; Electrical; Mechanical; Gas; Elevator; Tank removal to and including $100,000. $50forfirst $1,000 of value of work, plus $490forthe first $100,000 plus $3.50for and installation; Fire Suppression Systems; Alarm Systems; $1000.01and up $6.70 for each per additional $1,000 of Demolition; Utility Commercial. $100,000.01-$25D,000 each additional thousand orfraction value thereof, to and including $250,000. $1,015forthe first $250,000 plus $3.25 $250,000.01-$500,000 for each additional thousand orfraction thereof, to and including $500,000. $1,827.50for the first $500,000 plus $3.00 $500,000.01 and up for each additional thousand. Self -inspection of utilities under $2,500 value $.01-$2499.99 $0 $50 ldiAg Preliminary Plan Review (no permit requested) 10%building permit fee 19%" peFFAit`g-P Third Party Plan Review 50% building permitfee 49%building peFFAitfPA 10"/6 of permit fee Plan Review (fee includes two checks) 2%of permit fee* Each additional plan check * The Plan Reviewer will assess the additional plan check fee when the 2nd check is completed and plans are not approvable due to substantial outstanding issues. The assessment is subject to review by the Building Commissioner. The intent of this assessment is to facilitate timely review by encouraging applicants to submit complete plans. Permanent $30 $50 Temporary - First $45 Certificate of Occupancy Temporary -1st Renewal $75 $150 (for each 30-days) Temporary - 2nd & $125 (per renewal if approved) Subsequent Renewals 17 Building Inspection Fees Building Inspection Fees Valuation / Type Current Fee Valuation /Type Proposed Fee Type Kiddie Rides $25 $35 Ciercular ride or flat -ride $35 $55 less than 20feet in height Ride which cannot be Amusement devices (Adopt by reference the fee schedule mandated by the Virginia Amusement Device Regulations) inspected as a circular $55 $75 ride orflat-ride due to complexity orheight Ride that exceeds 30 feet $ISO $200 in height Appeal to Board of Building and Fire Code Board of Appeals $75 $150 Two times the calculated permit fee Two times the calculated permit fee Permit fees for work started without a permit with $250 maxiumum cap. with no cap Surcharge added to each permit mandated by the 2%of permit fee Included in permit fee Commonwealth of Virginia In the case of a revocation of a permit or IR theF F - . abandonment or discontinuance of a d -F' building project, refunds forthe portion of the work that was not completed will Af the yiArlj thated Will - be made after written application to the hP FARGIP RfteFl"`M to the Building Commissioner. An inspection of the site may be required to determine ...ay be FeqUiFed to d the status of the work. Calculaltions for " ' " k ' " '@' `Fer Permit Cancellation Fee the percentage of work compete and " ` hi, by the amount of refund will be made by the aineunt ef 6,01 made Building Commissioner. A minimum fee of $90.00will be retained by the city for each permit to cover the administrative costs for issuance and cancellation of the permit and inspection of the site. For total permit fees less that $90.00, no total peFFn t F Ag that co refund will be made. ` "d w 1, he ""d $0 $50 Renew expired permit 19 Monthly Parking Fees Current Proposed GARAGE NAMES Type Increase Rate Rate ELMWOOD LOT Unreserved -Lot $ 5.00 $ 60.00 $ 65.00 GAINSBORO GARAGE Unreserved -Lot $ 5.00 $ 55.00 $ 60.00 HIGHER ED. CENTER LOT Unreserved -Lot $ 5.00 $ 55.00 $ 60.00 MARKET LOT Unreserved -Lot $ 5.00 $ 80.00 $ 85.00 WAREHOUSE ROW LOT Unreserved -Lot $ 5.00 $ 70.00 $ 75.00 YMCA LOT #1- CHURCH & 5TH STREET Unreserved -Lot $ - $ 1,018.72 $ 1,018.72 YMCA LOT #2 - CHURCH AVE. Unreserved -Lot $ - $ 1,170.46 $ 1,170.46 CAMPBELL GARAGE Unreserved $ - $ 30.00 $ 30.00 CAMPBELL GARAGE Unreserved $ 5.00 $ 50.00 $ 55.00 CENTER IN THE SQUARE UNRESERVED Unreserved $ 5.00 $ 90.00 $ 95.00 CHS - CHURCH AVE, UNRES. Unreserved $ - $ 68.50 $ 68.50 CHURCH AVENUE UNRESERVED Unreserved $ 5.00 $ 75.00 $ 80.00 ELMWOOD PARK GARAGE UNRESERVED Unreserved $ 5.00 $ 75.00 $ 80.00 GAINSBORO GARAGE Unreserved $ 5.00 $ 55.00 $ 60.00 MARKET GARAGE UNRESERVED Unreserved $ 5.00 $ 75.00 $ 80.00 TOWER UNRESERVED Unreserved $ 5.00 $ 75.00 $ 80.00 GAINSBORO GARAGE - STUDENT Student $ 2.50 $ 27.50 $ 30.00 HIGHER ED. CENTER LOT - STUDENT Student $ 2.50 $ 27.50 $ 30.00 204 SOUTH JEFFERSON Residential-204 Jeff $ 5.00 $ 50.00 $ 55.00 CHURCH AVE. - RESIDENTIAL Residential $ 10.00 $ 30.00 $ 40.00 ELMWOOD LOT - RESIDENTIAL Residential $ 10.00 $ 30.00 $ 40.00 ELMWOOD PARK GARAGE - RESIDENTIAL Residential $ 10.00 $ 30.00 $ 40.00 GAINSBORO GARAGE - RESIDENTIAL Residential $ 10.00 $ 30.00 $ 40.00 MARKET GARAGE - RESIDENTIAL Residential $ 10.00 $ 30.00 $ 40.00 TOWER GARAGE - RESIDENTIAL Residential $ 10.00 $ 30.00 $ 40.00 WAREHOUSE ROW LOT - RESIDENTIAL Residential $ 10.00 $ 30.00 $ 40.00 CENTER IN THE SQUARE RESERVED Reserved $ 5.00 $ 110.00 $ 115.00 CHURCH AVENUE RESERVED Reserved $ 5.00 $ 95.00 $ 100.00 MARKET GARAGE RESERVED Reserved $ 5.00 $ 95.00 $ 100.00 TOWER RESERVED Reserved $ 5.00 $ 95.00 $ 100.00 CAMPBELL GARAGE - Police Police $ 10.00 $ 30.00 $ 40.00 CROWN - EPG Company $ 5.00 $ 75.00 $ 80.00 20 ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 6, 2023 Subject: Request to schedule and advertise a public hearing on March 20, 2023 at 7:00 p.m., on the proposed subdivision and conveyance of a portion of 1927 Franklin Road, S. W., bearing Official Tax Map No. 1040302. Background: The City of Roanoke purchased one parcel situated at 1927 Franklin Rd. SW bearing Official Tax Map No. 1040302 in 2022 as part of the City's Floodplain Mitigation program. The structures on the property — formerly known as the Ramada Hotel and Conference Center — have been demolished, and the site returned to a state more accommodating of frequent flooding. The subject property includes a bridge crossing Ore Branch (a small stream that flows through the site) that constitutes the only vehicular access to 1917 Franklin Rd. SW - the property to the northwest of the subject property. Prior to the sale of the former Ramada property to the City, the City and property owner of 1917 Franklin Rd. SW (also the former owner of the Ramada property) entered into a Memorandum of Understanding such that the City agreed to convey access provisions across the bridge. In addition, at the Closing of the purchase of 1927 Franklin Road, SW, the City and property owner entered into a Post Closing Agreement that obligated the City to convey to the property owner the portion of 1927 Franklin Road containing the roadway and access bridge over the Ore Branch stream channel, at no additional cost to the City, and for no additional consideration to the City, and free of any FEMA Grant Restrictions otherwise appropriate to 1927 Franklin Road. As such, the City plans to grant a portion of the former Ramada property containing the bridge and a drive aisle to the owner of 1917 Franklin Rd. SW by subdivision. Concurrently the City would acquire a permanent non-exclusive access easement to allow for maintenance of the subject property. A copy of the preliminary proposed subdivision plat and easement is attached for reference. Under Section 15.2-1800, et seq., Code of Virginia (1950), as amended, prior to conveying City -owned property the City is required to give prior public notice, conduct a public hearing, and adopt an ordinance by City Council. Recommended Action: Concur in the request. Bob Cowell, City Manager Distribution: Council Appointed Officers Ian Shaw, Acting Public Works Director Kelsey Durkin, Assistant City Attorney Michael Venable, Acting Stormwater Manager Marcus Aguilar, Civil Engineer II INST KNOW ALL MEN BY THESE PRESENTS TO WIT: THAT THE CITY OF ROANOKE VIRGINIA IS THE OWNER OF A 2.3714 ACRE U TRACT, BOUNDED BY OUTSIDE CORNERS 1. 12 THRU 21, 3. 8 2.T011N CLSIVE. BEING THE PROPERTY CONVEYED TO SAID OWNERS BY SHRINATH ENTERPRISES LLC BY DEED DATED 25 MARCH, 2022 AND RECORDED IN THE CLERK'S OFFICE OF THE CIRCUIT COURT OF THE CRY OF ROANOKE, VIRGINIA AS INSTRUMENT NUMBER 220003696, AND THAT LOPED GANESHJI INC. IS THE OWNER OF A 3.3011 ACRE TRACT, BOUNDED BY OUTSIDE CORNERS 1 THRU 11 TO 1 INCLUSIVE, BEING THE PROPERTY CONVEYED TO SAID OWNER BY MOUNTAIN VIEW LIMITED, CO. BY DEED DATED 23 SEPTEMBER, 2008 AND RECORDED W THE CLERK'S OFFICE OF THE CITY OF ROANOKE, VIRGINIA IN INSTRUMENT 4080012660. THE SAID OWNERS HEREBY CERTIFY THAT THEY HAVE RE -SUBDIVIDED THE PROPERTIES OF THEIR OWN FREE WILL AND ACCORD AS REQUIRED BY SECTIONS 16.2-2240 TREAT15.2-2279 OF THE 1950 CODE OF VIRGINIA AS AMENDED TO DATE AND THE ROANOKE CITY SUBDIVISION ORDINANCE AS AMENDED TO DATE AND HEREBY DEDICATE TO THE CITY OF ROANOKE THE NEW PUBLIC EASEMENTS AS SHOWN ON THIS PLAT. WITNESS THE SIGNATURES AND SEALS OF SAID OWNERS: BOB COWELL-CITY MANAGER -CITY OF ROANOKE VIRGINIA DATE INSTRUMNET NUMBER 220003696 SSUNNY SHAH- OWNER LORRD GANESHJI. INC DATE INSTRUMENT#080012660 STATE OF VIRGINIA OF TO WIT A NOTARY PUBLIC IN AND FOR THE AFORESAID STATE DO HEREBY CERTIFY THAT BOB COWELL. WHOSE NAME IS SIGNED TO THE FOREGOING WRITING HAS PERSONALLY APPEARED BEFORE ME AND ACK NOW LEDGED THE SAME IN MY AFORESAID JURISDICTION ON THIS DAY OF . 2023, NOTARY PUBLIC, DATE 8 SEAL RE06TRAT ION 4'. STATE OF VIRGINIA OF TO W IT 1 A NOTARY PUBLIC IN AND FOR THE AFORESAID STATE DO HEREBY CERTIFY THAT SSUNNY SHAH, WHOSE NAME IS SIGNED TO THE FOREGOING WRITING HAS PERSONALLY APPEARED BEFORE ME AND ACKNOWLEDGED THE SAME IN MY AFORESAID JURISDICTION ON THIS DAY OF 2023. NO PUBLIC, DATE 8 SEAL RLGISTHATION 4 INTHECLERK'SOFFICEOFTHE COURTOFTHECITYOF ROANOKE. VI FIG INIATHISMAPWASPRESEN H TR'CEETIFI'ATE OF ACKNOWLEDGEMENT TH ERET HED ADMITTED TO RECORD AT O'CLOCK ... IS __.... DAY OF _.....__.. . 2023. TESTL'. DRENDA ILTON BY: ©"I IV I, eau ..._...... .. OWNER INFORMATION TRACT'A OWNERIS) CITY OF ROANOKE VIRGINIA LEGAL REF.: INSTRUMENT $220003696 TRACTS OWNER(S) : LOPED GANESHJI, INC. LEGAL HE : INSTRUMENT $080012660 LOCATION MAP BY ROANOKE CITY GIS NO SCALE CURVIETABLE mBE Emma mmm ROANOKE CITY NOTES: 1. APPROVAL HEREOF BY THE ROANOKE CITY SUBDIVISION AGENT IS FOR PURPOSESOF ENSURING COMPLIANCE WITH THE ROANOKE CITY SUBDIVISION ORDINANCE. PRIVATE MATTERS, SUCH AS COMPLIANCE W RH RESTRICTIVE COVENANTS OR OTHER TITLE REQUIREMENTS, APPLIC&LE TOTHE PROPERTY SHOWN HEREON. ARE NOT REVIEWED OR APPROVED WITH REGARDTOTHISSUBDNISIONOR � DIVISION. 2. THE RECORDATION OF THIS PL .DIVISION DOES NOT CONSTITUTE A CONVEYANCE OF LAND. ANY LOT, PARCEL OR TRACT OF LAND SHOWN HER IIIT IS INTENDED FOR SALE AND/OR CONVEYANCE MUST BE CONVEYED BY DEED RECORDED IN THE OFFICE CLERK OF CIRCUIT COURT OF ROANOKE CITY. APPROVED: ``�_ SUEDIVI'TONA L I DATE ROANOKKE GIT NING COMMISSION • i parker DESIGN GROUP 2122 Carolina Ave, 5YY Roanoke, VA 24014 Ph: 540-387-1153 1915.E W Cary Street Richmond VA 23220 Phone. 804 358-2947 ww.parkerdg.— PATH Op STEV,�(y,1�ARBA 111100� 003125 Q O NO SURVEY cA�._. ev HLG GanwN rvv HUFUHLK: i.NECKeL 6Y tiGH uAlt 7) FFRHI IAHY. 19-0245:05 1 OF 2 INST. \ GENERAL NOTES: • 1. THIS PLAT WAS PREPARED WITHOUT BENEFIT OF ATITLE REPORT AND IS SUBJECT L�9�F \ C Ar', 'k!7YIMA7F / :r:A �l')V THERETO. THEREFORE, THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE F (l ROXlMA7E I ("1 TION \ PROPERTY NOT SHOWN HEREIXJ. A f "Af-F1701W1Y' ' \� 2. THE SUBJECT PROPERTY IS WITHIN THE LIMITS OF ZONES'AE FLOODWAV "A E'& SOG ZONE AE' 92� \ "X-SHADED' AS SHOWN ON THE FEMA FLOOD INSURANCE RATE MAP PANEL NO. y parker —\ 51161GO 164 G, EFFECTIVE DATE SEPTEMBER 28 2007. THIS DETERMINATION IS BASED �/,CO DESIGN GROUP _ ON SAID MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. 0090 3. PI N SET BY PARKER DESIGN GROUP IS I/2- DIAMETER BY I8'LONG REINFORCING ROD '� 2 \ I DRNEN TO GROUND LEVEL. A WITNESS MARKER IS DRIVEN BESIDE CORNER PIN. i2 9T x 4. L10 THRU L16. NEW PROPERTY LINES. mod+ 2122 Caro li a Ave, SW FAX #1040305 S. LINES 2"1 AND 22-2 ARE HEREBY VACATED. Roanoke VA 24014 PROPER IY OF I ` Ph: 540-387"1153 — GEORGE A. CLEMENTS D.B. 1785, PG 2075 c.;' 1915-B W. Cary Street \ \ I \ Rkh—cl, VA 23220 Phone: 804-358-2947 APPR A 1/0 Tf' NEW DATED 20'SSE PER kerd / rOCATIA! % _ I l� w -- lU;Vi: � PLAT DATED 11-2-22 BY LEGEND: ww.par g.com A! ! % LUMSDEN ASSCOIATES, P.0 p DEEDED CORNER TAX 7y1040303 Q�J 50' 25' 0' 50' 100' • MONUMENT FOUND PROPE7i TYOF r 1 �j 1" = 60" 'd UTILITY POLE ��VRfl OP TACKLEt PROPERTIES, 'LC II ' !6, OHW- OVERHEAD WIRES INSTRUMFNT 126005281 I _ DL'MPSTER GRAPHIC SCALE -x- FENCE .yo �' P40 ® SANITARY SEWER MANHOLE J LIGHT POLE iI��YAi' N5J°flf4"W f29.20'—� I I .3� \ CLEAN OUT $T,1V �312 ~ ` D S70RM BRAIN INLET 003125 -XI TIN(' 0 r I �� -p0 SSE SANITARY SEWER EASEMENT ORNA(�EA_dVT VOsuRN�� I D � v tiF 13774 aLl E IlFlL7 A \ Q, oti '8i„ Y !'.ly2G ! < 'J RACT �/ e \ THIS PLAT IS BASE D ON A CURRENT PARTIAL. h 1178BACRETRACTA-1 I reuJF HvevANDFHCMARFCNDSNEW y 1 TAX d9040J'J! I 1 PROPERTY LINE SURVEYEDSL IU LI6 HAVE BEEN y p� yr O ani tip° L x'S LING UNKN) 7V I0 7l I ay Z 5 (SEE D tl 116 6!,) � c y I Re7Y AbAVL)VNt0 & VACAIF;' \ zy O P U GURR IPPRC IlMA F _OC1T/ON Z CU Z. ^* z HdA(- ON .FRAMf. /JNf ..X SNFGt/J NEW 20' INGRES6/EGRESS I ' N z GA3.AGE EASEMENTuj ,\ ;ONCr1�7< , o / h Q = a v u f/LINES TO a BE \! I O 6 Z O Z �U U�n' x♦ 1 VACATED _ \ I 1T \ J Z Q>¢< Z v T?cc \ Lf9 X �.i L13<., IL14 G CK \ C, ,® I cc Ne'LDINU I \ z W L2 Lfo , DO O¢ o 3AID�� 1/S mCOCRECON°< << f09 oa < m /+ ve 9 CONCRETE 17a.5' a &mccL (1') Cxli IlNC f oV✓ER r'IV MAG - UNE EASEMENT - -OUND I ':JRtJ NAi, -t'- 62 1(, 0_- `—S4B-fj14-'FOUND Ea'S77AG _ A _ REVISIONS VVVVVVVVVVVVVVVVVV I7 F 18B4O0'�� (YPICALJ — e.5 TOR/METAL FlVD__l--j-� 4 EXI /�G lNG-LE �CCRFn' w IB - 79C IA"SDNG 75 SSf WALK 7 -�_ :ivAC an r... TAX I`040307 _ _ �oaw — — y HI. c ° GRLENWA I'PARKLLC o _ _ _ 4 l7 AC FACT 8 _ _ 1- PIN nw r { e' WALK ,i � _ _ 0 o u 14xs 42 _ ce 2ro y/A IIIII 5 . � n�. J 19i'S ILr'�l LNf TRA A �-- rOUN1J H BDR/RC-0 INS IRUMENT �21DOI 155C ` �— 3. B43ACRETRACTB-1 sfGN y cncarce06� on, TAX e2r�eal ett �i � - -- W W s T a 5 1 �— S 54 44 32 E 4 0.5 ' C I =>D' -.�556°J4'25"E� narr 3$L EXSIPI 0—__ _ Ial DRAINA 1 A.. -PENT FOUND y 111 LUHWHY, 1U?:i a tN/LEYDR/VE, S.W uoor Ll�A - R4YVARiEs c^2G-1��-7G5. P-4o1 19-0245:05 20F2 INST. +m4 ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 6, 2023 Subject: Request to schedule and advertise a public hearing on March 20, 2023, at 7:00 p.m., on the proposed vacation and dedication of easements at 1927 Franklin Road, S. W., bearing Official Tax Map No. 1040302. Background: The City of Roanoke purchased one parcel situated at 1927 Franklin Rd. SW bearing Official Tax Map No. 1040302 in 2022 as part of the City's Floodplain Mitigation program. The structures on the property — formerly known as the Ramada Hotel and Conference Center — have been demolished, and the site returned to a state more accommodating of frequent flooding. The demolition of the structure required that an aging clay sewer main flowing through the site be abandoned and flow re-routed through a separate newer main on an adjacent property. This work has been successfully completed, and to finalize this work the existing easement for the abandoned sewer needs to be vacated, and a new 20 ft. wide public sewer easement for the realigned sewer needs to be dedicated such that the Western Virginia Water Authority (WVWA) has appropriate maintenance access for the new sewer line. A draft plat showing the revised easement is attached for reference. Under Section 15.2-1800, et seq., Code of Virginia (1950), as amended, prior to conveying City -owned property the City is required to give prior public notice, conduct a public hearing, and adopt an ordinance by City Council. Recommended Action: Concur in the request. M/ Bob Cowell, City Manager Distribution: Council Appointed Officers Ian Shaw, Acting Public Works Director Kelsey Durkin, Assistant City Attorney Michael Venable, Acting Stormwater Manager Marcus Aguilar, Civil Engineer II NOTES.• 1. THE PROPERTY AS SHOWN HEREON IS LOCATED WITHIN THE LIMITS OF A SPECIAL FLOOD HAZARD AREA AS DESIGNATED BY FEMA. THIS OPINION IS BASED ON AN INSPECTION OF THE FLOOD INSURANCE RATE MAP AND HAS NOT BEEN VERIFIED IN THE RELD. SEE MAP NUMBER 51161CO1640, DATED SEPTEMBER 2& 2007 ZONE 'AE'. Z THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND ENCUMBRANCES MAY EXIST THAT AFFECT THE SU9,ECT PROPERTY THAT ARE NOT SHOWN HEREON. 3. LEGAL REFERENCE. INSTRUMENT ,f220003696. 4. THIS PLAT IS BASED ON A CURRENT FIELD SURVEY. Graphic Scale 0' 25' 50' 100' 1" inch = 50' Feet �� J �� LARRY THOMAS OG JR. 1 f 102�202.Z /Dc. Nq.- 24 PLAT SHO MNG TAX #1040302 PROPERTY OF CITY OF ROANOKE VIRGINIA INSTRUMENT #220003696 #1927 FRANKLIN ROAD, S.W. CITY OF ROANOKE, VIRGINIA c �'k, 35.00' 30.45'Oi i i C' i- -- -- -- --7AX #1272801-- / LORRD GAN£SHJI INCH- — l/ —N 38'00'00" E _ =INSTRUMEN I. 080012660— —334 61_'- — MEW 20' PUBU6 ' C-3 S6-S7 SEWER EASEMENT Z901 SF. A= 10 40'24" A= 124'11 " R= 691.78' R= 691.78' T= 64.62' T= 8.47' L= 128.87' L= 16.94' BRG. N 16'1626" W BRG. S 11'38'20" E CND. 128, 68' .. — CND. 16.94' --1 57.20' 50.00, TAX #1040305 �-4 N GEORGE A. CLEMENTS 1 v, h N D.B. 1785, PG. 2075 1 ^� p o LEGEND AC. ACRES D.B. DEED BOOK EX. EXISTING PG. PAGE R/W RIGHT OF WAY S.F. SQUARE FEET S.S.E. SANITARY SEWER EASEMENT oo� z Qom o 1 ticYj� Qa h FRANKLIN ROAD, Lumsden Associates P.C. ? 4664 BRAMBLE-TONX2066 AVENUE P.O. BOX 20669 ENGINEERS ; SURVEYORS I PLANNERS ROANOKE, VIRGINIA 24018 EX. S S E. (NO SPECIFIED WIDTH) -- D.B. 757, P.G. 185 HEREBY VACATED ON TAX #1040302 TAX 1104=2 CITY OF ROANOKE NRGINIA INSTRUMENT #220003696 Mew �O' BEwFA rAsiArzir brut rAmr ONE BEARING DISTANCE A-S1 S 1056'14' E 6JJ4' TIE S1-S2 N 2038'43' E 11 64' S2-S3 N 3752'00' E 9.74' S3-S4 N 07'35'00' W 1320' S4-S5 S 5271' ' E 24.45' S5-S6 S 2038'43' W 156.50' S6-S7 N 1138 ' W 16.94+ S7-S1 N 10 '14' W 20.91' • DENOTES CHARD BEARING AND DISTANCE AREA = Z901 SF. 135. 64' --- S 38'02 6-4 W S. W. DATE: PHONE:(540) 774-4411 FAX: (540) 772-9445 COMM. NO.: W W W.LUMSDENPC.COM SCALE: EX. 15' S S E. D.B. 1465, PG. 142 OR RANCH lr 0� 5��� l��R eG 00 4V C-2 C-1 A= 3'0121 " A= 14 28'09" R= 1466.39' R= 310.00' T= 38.69' T= 39.35' L= 77.36' L= 78.29' BRG. S 393041" W BRG. S 481526" W CHD. 77.35' CHD. 78.08' S38'00'00'W 6.82' e_1�. W 0 0 0 d- I November 2, 2022 22-017 1"=50' ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 6, 2023 Subject: Request to schedule and advertise a public hearing on March 20, 2023 at 7:00 p.m., for authorization of the issuance of debt with the Roanoke Economic Development Authority. Background: On January 17, 2023, City Council passed Ordinance 45245-011723 authorizing City officials to execute and take such actions necessary for an Economic Development Performance Agreement for a mixed -use development project with related amenities, site improvements, and public infrastructure (the "Project") on parcels collectively known as the Roanoke Industrial Center among the City of Roanoke, The Economic Development Authority of the City of Roanoke (EDA), and Riverdale Southeast, LLC (Riverdale). Such actions include funding by the City to the EDA in the principal amount of $10,000,000 (the "City Obligation") to be used by the EDA to fund a forgivable loan to Riverdale (the "Project Loan") for the purpose of paying costs of the Project to promoting economic development in the City and the Commonwealth of Virginia and otherwise fulfilling the purposes of the EDA. The City intends to finance the City Obligation by entering into a Payment Support Agreement with the EDA (the "City Support Agreement") whereby the City will agree to pay the principal of, interest on, and redemption price of, if any, revenue anticipation notes to be issued by the EDA (the "EDA Notes") in a maximum aggregate principal amount not to exceed $10,500,000. The EDA will use the proceeds of the EDA Notes to provide the Project Loan to Riverdale to assist with the payment of the costs of the Project and to pay costs of issuance of the EDA Notes. The obligations of the City under the City Support Agreement will constitute a debt of the City issued under and in accordance with Title 15.2, Chapter 26 of the Code of Virginia, 1950, as amended and will constitute a general obligation of the City to which the full faith and credit and taxing power of the City will be pledged. Considerations: Council authorization of a public hearing on the issuance of debt by the City in the form of the City Support Agreement is required to ensure that the public hearing notices are published in accordance with State Code requirements. The public hearing is to be scheduled for March 20, 2023 at 7:00 p.m. Authorize a public hearing to be scheduled at City Council's meeting on March 20, 2023, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager may determine, on the issuance of general obligation indebtedness of the City in a maximum principal amount not to exceed $10,500,000 for the purpose of providing funds to the EDA to pay costs of the Project and to pay debt service on the EDA Notes. The proceeds of the EDA Notes will be used by the EDA in accordance with the enabling statute of the EDA to make loans for and to assist with a portion of the costs of economic development of the properties known as the Roanoke Industrial Center, including a portion of the costs of site acquisition, clean-up, stormwater, utility and other public improvements and environmental mitigation. This authorization includes authorization to provide proper notification and publication of such public hearing in accordance with State Code requirements on or about March 7, 2023 and March 14, 2023. Recommended Action: Concur in the request. Bob Cowell, City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager/Director of Finance Amelia Merchant, Deputy Director of Finance CECELIA F. MCCOY, CMC City Clerk Michael Clark Director of Parks and Roanoke, Virginia Dear Mr. Clark: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerkCroanokeva.gov Recreation March 8, 2023 CECELIA T. WEBB, CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk This is to advise you that Brandon McCall has qualified as a member of the Youth Athletics Review Board for a three-year term of office commencing January 1, 2023 and ending December 31, 2025. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Brandon McCall, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Youth Athletics Review Board for a three-year term of office, commencing January 1, 2023 and ending December 31, 2025; according to the best of my ability. (So help me God.) „ /'-,_�ANDON MCC/ALL The foregoing oath of office was taken, sworn to, and subscribed before me by Brandon McCall this ats}day of kby,4a 2023. Brenda S. Hamilton, Clerk of the Circuit Court -k By Clerk CECELIA F. MCCOY, CHIC City Clerk Tina Carr Board Secretary Roanoke, Virginia Dear Ms. Carr: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerkCaroanokeva.gov March 8, 2023 CECELIA T. WEBB, CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk This is to advise you that Yvonne Johnson has qualified as a member of the Building and Fire Code Board of Appeals for a three-year term of office commencing July 1, 2022 and ending June 30, 2025. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of office Commonwealth of Virginia, City of Roanoke, to -wit: 1, Yvonne Johnson, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Building and Fire Code Board of Appeals for a three-year term of office, commencing July 1, 2022 and ending June 30, 2025, according to the best of my ability. (So help me Goc The foregoing oath of office was taken, sworn to, and subscribed before me by Yvonne Johnson this -L day of 2023. Brenda S. Hamilton, Clerk of the Circuit Court �.-- , Clerk CECELIA F. MCCOV, CMC City Clerk Robyn Schon General Manager Roanoke, Virginia Dear Ms. Schon: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540)853-1145 E-mail: clerkCaroanokeva.gov March 8, 2023 CECELIA T. WEBB, CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk This is to advise you that Sandra Vincent has qualified as a member of the Roanoke Civic Center Commission to replace Thomas Page for a term of office ending September 30, 2025. Sincerely, 0 .4 � '.�. V�24d'dxj Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Sandra Vincent, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Civic Center Commission to replace Thomas Page for a term of office ending September 30, 2025; according to the best of my ability. (So help me God.) f SANDRA VINCENT The foregoing oath of office was taken, sworn to, and subscribed before me by Sandra Vincent this V-A day of C 2023. Brenda S. Hamilton, Clerk of the Circuit Court By ep!�klerk CECELIA F. NICCOY, CNIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerkCaroanokeva.gov March 8, 2023 Angie O'Brien Chief Strategy Office/Assistant City Manager Apprentice Roanoke, Virginia Dear Ms. O'Brien: CECELIA T. WEBB, CNIC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk This is to advise you that Lela Hickman has qualified as a member of the Youth Services Citizen Board to replace Joyce Watkins for a term of office ending June 30, 2025. Sincerely, e4,e Cecelia F. McCoy, CMC City Clerk ►#ii022ti 0 0940 Oath or Affirmation of Office • Commonwealth of Virginia, City of Roanoke, to -wit: I, Lela Hickman, do solemnly swear (or affirm) that I will support the Constitution. of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Citizen -at -Large member of the Youth Services Citizen_ Board to replace Joyce Watkins for. a term of office ending June 30, 2025; according -to the best of my ability. (So help me God.) 8 v LELA HIC MAN The foregoing oath of office was taken, sworn to, and subscribed before me by Lela Hickman this day of 2022. Brenda,S. Hamilton, Clerk of the Circuit Court By _ _, Clerk Qill Franklin Plaza, Suite 333 Roanoke, VA 24011 ROA N V K E © 540-343-1550 REGIONAL IMP PARTNERSHIP � roanoke.org January 25, 2023 Ms. Susie McCoy City Clerk Roanoke City Council 215 Church Ave, SW, Rm 456 Roanoke, VA 24011 Dear Ms. McCoy: I am writing to request that John Hull be included on the March 6, 2023 Roanoke City Council agenda at 2:00 pm. As is customary, Mr. Hull will present an annual update to the Council on the activities of the Roanoke Regional Partnership. Julia Boas, director of talent solutions will attend with John to answer any questions that council members may have for them. The presentation (in PowerPoint presentation) will take approximately 10 minutes, and an electronic copy along with two hard copies will be forwarded to Cecelia Webb in the Clerk's office. If you have any questions, or need any additional information, please contact me at 540.343.1578. Sincerely, Lisa A. Link Director of Operation Cc: Cecelia Webb ,. ur Y p }Tri , a i'• s Ya Ca;k �,Hf, �4 t y «.} -w' a Sz a _. � 4 •�y 1 it' i 4 'tod' t ' r Ti ff t} a} $.. ryM r�• YS j x4.i'4r:.¢ y 14'',, ' fie 3s � ' '� a" . ..tiz'� S' ,f,l. *' �a r c"_- N.did , 3 :.ti a� i�' ,•y, .-✓s, �11hLj em� ' ;...- .:I...iy)i,., 2„,....i,:'..r-;'.,-;:,,,-:,ti,,, '.2,".'::: , .,,,,,,z,t., ,,.i.'',i.;4' /1, -.,„,7,•:.,...4..1-..•4,-,,.-.,;t4,...-..4t: . . .,.,,c,:,..:,....,..e.4--,„ y Ica . r > i +" � r-; < k •xS.� 4s ;i • eta *a, ' �� 3n w' >K d 4. 'S� Y4 2 • JJ t j} ',.,., o .,,. ,�,; s ` . • • , ,i.',:.-10/f' • } _ 7 �' Xgo ,�T Y ,. 7 " a , My aUby�,.• ' ia'�' � Diu# a .�.; 'f •�f Y' l tx a • !' 3 4 .,:...-4-:--ii.li!iiiii::11 j ,. ,..,:,..:.,,,,,,..;„,, 1 4 t4. ,7I* � z '4 f :- r f' J9 1.kr 14,.."."i' .-. .,. *I 7.0.x4.'• IA' - '...-,.;:t'--:'::::. '-).4, .. -. ,.:....„..,„...,,,.. r, yam., - -:_:•f-.„,,,:•-,-:,1„,,-:-,t,,••:,t,,,, 27 0 f -7 3 ' ' j - •. m ,_ . 3 . „ _ _._ -11:::1 t ----„,,,..--,,,,,,,-i,:. x� 9 ,f ... ....,. 0 k illilik ,. v Lz Sfi' t , r S fit;' 0 r r W 0 m Fo CD (I) r+ . 3 1.1 Co -0 LO Cr O 00 —• %C W - CD CD CD _ cn 0 W _ 0 -• O -) = n co rD CD _' _5• oli1 0- -- CD —• COoW CD 0 . mai ci) CD I—' >< I 0 • CD B C a1 2CD0 ° 3 at) =-. >z • A 13 R. 0- e-I- -• CD rnZ 0 m ...5D x n i 0 . r i I- 0 * , 1 C 1, cn % 1 1 _ ‘ ,\ . rn , cn ... ) 1 (41 ..... .., ? .. , P z . , . ... , . , w . _._., . , S. '-7•.•4'''' • , '' ):. i 4.-..- .,1 _ 0 .M.X' ii-4 i'i:'''i'''''i'Nei ' • •:K < i•' _Z C.".. C 72,...:1.8"•''''''-'----, :< ......, -.. ..... .... ... . ' -,'N . .., . . . . . _ r < ,,, , • \ '\„, ....... ., , 1 , 'CO 0 i \ ..., ...„, 0 Z $ > MY. i 0 1 X r IT, ... . 0 Z > 1-- 71 o z z m "c5 73 m i 111 1 0 r 0 C 111 z 0 „rri rn 0 ,„ rTix mon Mk nx < zo 0 0 m O C!s cD �_ 12 O e° (11: ; ism E 0 Y ri o ....- ,-. 0 0 a. ci,,,:,,,, o c: 01 ... . = .i! '..:- Cl) ,-, _ .•,-. mill , .. . .._ - • _ ks l',"" / ' ',. ' 4 t ••' ''' ' 0 '- ''i _ ., ,.,.. ,.• .. .44-414: 0 41 o , ... 0 .. . t'D 0 _1> •. .,,,,..-111. ..'... . m -:: T4',. - - c-r; .1111 .-M (1),•,,,,.. . M . .. . , MO H:, i II i ',.":® . ..1 .-.'- Ro 0 Cli) _ 0 7,:-.,1...,-.: .-•!-...ir,,1-,,,k . i'..'- -- ,... 1 0-1 cu_O 13 to LD, 0 c —. 1:: 4•- ,',-.--',. ,. .4. , . C MI ..I m ' es 03 -..., ,.. i — 11.11:1111 - co , ... ... co "Atik r+ 8 .,„ --,' > Z 0 0 X M M o.2 4z4i . X r- il , .,„. ,.,..... i .,. .,.. , z-i 1.4, ,3-4 . .1- ,! ,:!H,-,,,f - IMIMIS.,, ,: -4 ' lqk''''',:!- 23 , tn = •,:it,;'. .,. .:,,;,!,,.:,;,1* 111 1:1 .., CD'1.: :t i '•'ili ,:', ' ''' E -n o 73 r O Z A cn XI 5 cn X0 rn xi d c■ e lc 17 MI * Cn r'' 0 1-3 0 m C 0 /1111)C rn 2 CIg " oiv P = mita cr (in cn Z o '8 Q Z X1 717 C I rim E 1 1 as E I b IA i Cl)m VC*, MMI<M111111111.1 '2,444k Cl) 77. 1441 z rn 0 rn 473 1\J 1111.111111111 -13 0 m 0 • 73 0 0 1 .mm -o 0 113 m 0 r r 0* z_ c) 0 X 11 zCEP 0 0 A m m ` C °I 0 m 0 XI Cn cn Cn cn z m CN71 N ~ �' N Cl) (A) CAN Cn _1> W N N..) N N simi 7.11 W t�7 .p C31 NI 0 0) O CJ1 0) 00 Q 0 z 0 m m 0 m 0 0 z D r Z -o N at W O70 I 'v m 0 r r MO 0 c 7:1 C.... rn 0 ilill o lelaiNewi -v < Mi< 73 MMIMI O 73 0 Cn CD CDoMINI) 0 IN) -0 N CO ...1. IV 0 C1411111:INLD -0 -I "CI 0 z 0 rn M r:ii ro ° _ r _. .. m Z rny a VIIIIIIIIIIMINIMIN . . CEI . • • • • • • • • • • • • • E O o n 7 < D n in D D < itin N -0 CD O �• D D n 0 N N , `< O < 3 c fD 0 r-+• OD OO 0 C OT m O v ,s fD CU O -s N X• G) r-+ n < -< ,-+ en On D m rD ^- O O m rr cn \ n CU w N O PO O vi n = C C 7:J = = 3 =1 = On (-D 74 -7 -0 D G.) fD n' ram+ rD' rn•+• CD... r-h rn (lin N �' ' N — a) N v o mom —o o C ,-.4,1--.:':-14:„" ISM IlliEnt 1 (111) Itn ral I r 2 �t ` 1.' ,',...„:: �� >� 1 CD rr �4 � ..,::: {C"1 1 �,. ;IT:- O m; ,, -� ,tom�t .� 4 • aka+ ! '� .a..•'` • mil •:4 yp r` • I 4 > 1.1 Z fit- t ,�#, 1 '� ftA ®® x } °• CI) Z D ,. r z ''''''' < r;1)1 <D '"< S (4 CD 0 E , ,.. .„.. . _.......„.. -n friZi rill0 0 ...........,>i * X 011114 rri IP .. 1 1/401010001 71 Ca z n> C 0 --1 rrim 0 r -7- -- ,,,... -I m m W CD CD W 3. • n <I 0 C 171 - e"Ilmf ril > Mil ril ril 7ill IMIC T r- .....i r-, M 0 0.4 7,iy FT) r? o 5 ININIIIIII V) 1 1 I 1 M 0"10 i m f0 t 0 › M z o , C) .--1 Z , x rn 7J 0 z \ › E 3:1 12 7J z Dr- Cl) Z num°) M M rilr x a) co Ell A D. `. ,. A TI r r s 0 p11,• r D O O{ O 1 3 o5a 'fl ii ± .," w • coal ,,.1,' Ti II,,, - ''' t.. . -„,--it o 3 a a m . C �"t a O A A A V p o ia�' V w =o a.ry 4. O , < m N'" y C 4 3 o p I s Qg p s i a ' v' 3 7 u 3 Q .. (D 8 O O n a III O li1 : 0PCI .a, GfD w cn 3 V 1IIII 'h. a<. El-,C — 4 c D G 4„ r2m O O ^ C d '� ad R.. /•, ` w. N .!' ;..: GI) H f �, i ' f R ! L1 V P 1 M mil rii V > CY V c y - V StG. o Sto 1 (0) v R* ®' 0 till3 < d o = 044. u .1. 6 W n k . w 3 a • c 1' •w►1r a ti { c I p ^ Cl)'_cam�1, • 3 r: L z A i -1 A xa c 1 m 4-4 a `t V m D m fY n o m o + _ 0,, 3 s o ^ O C A x- o a o _ t 4, = �+ -N �e \ >3e. 0 of w K • - d N O'f/r 1 0 `L C } c . m l CQ 11 , a taws 1.. o i AA. i=7, ,-• At r-- 1 ' -1 . + 11.". i': a et, ; q_A . • ' ' „F. i i l' •., 3c ...,' -- ..-' - . ., .\‘, ...... C') ;::- el' 1, = .,,,-.. 44.\%,„' -- i r,... i ;.. r r.- - - ,: r , . 7 - - I 4 g ! E l i 1 Li ' o° • mu I -g - P- A , , I: ll,.. -.., — c-3 ›- !. . i ...•;. z n r-X / „.". ..,.„,„ T 11 `( "iii . : r., .%...":1.1t'' ' , CD * V* rilh""1, 1."1 ' q ,, ,, eg 1.1-, _ ,.,_ .,-- =, .,_ 73 \ W in I ' — Ill' ---..a."...\ ''. ' 4 --"s• 44,-... ,''...irry,;.'i ,,,%, ___Irt ........ . , . . . . _ . . ,. i . .. 'Mil & to v.''-'' '-'• = -tt 0 al - . - rn< min * mr1 :f 1 1 ' . - 1 r -: `f (D C rn r,..: 5. .."1 ,. cu A 7-1 ,:,. . t ....1 4, M --- -- ' W ".1 __A -I ...... 1..1.- ' . ix:' - '§ I. t NJ. 1 - ' r—PCij- 0 0 rn rri fr NJ < 0. , .,„ % •• Z m .„....„. 0 --I .,..-_, m o a -- ,, 'is , :'•;;:;';7;:':';'!;''='::4-'7's'.5--z-:-:.: , .. ..� ::'itt. - -- C.) 0, I 4iii1/4„, .if , z �/ - _ . li- i zi : M ) 0 '-----1,•-•: MIIMI IMF 1 s .-,-- ! * l r a r riliM rn __ litt � / 111:11° At C11 , ;1:! . � , .. x r r ., 4 i 1� o lit 011) r< ., - , 4, '`,3,,i ,i,. , MIMI' m 4 a vi. CII:iii ts M k, , t Ci aA r . F. it 7.',..' ,'.., '''.,'''''.'' rill 0;44,44f).::,,. - . 1,-•.4!. -:1,,,-r-.1.1.-t,t,e,:,.. , i:: ,.T.,A-•::',-; ',*,,,,', ,,. y o,:,..:.,.:,,.„.',,,!s,,f,.i.,.i,,:,...•,-,,,...:.,..,,..J.,..,',,,,-„,,.'..,..,,,..,,,4..,‘.:,5,.:,A:,,'.0.„...,..,..,..f-t, k.,?,:,,:,4,-.::..,..4..,.,,„:....:,.,,„,'„,r...,-.',,,:-,rr.-..:,,,.,,,„,,,.,,,,.,.-,,.,,, .'r., ,:,.-,,,,.I.,,.,,.-;,-,,.,_,,..:,, ,,:.-,:„.,,.,. .''.-,'1'.i,',.;',''.i„,,,,-.ir.,',: ,.-.-,,,..',, ,-' ate i,; ,,:,.x,.;,t,„,.,.-2.,.,,., 1 arc 4 .,.‘: 4 .i:: ,„,„,.r,,....,.......,...,._.....„,.._.,...,,., r, ,,,,,..,,,....,„,„. ,.,, --.r, , ....... ,,, ,z .-'-',.-,.''r.-r.:, .''' i.§:..i i,,,':„ t a ,- ,,:-o.-r),i-.rL,i! ..-. n-.,,',-' ..',',.,i.,'I.*.iz-.,t,.!:‘,...'., .:,,,',,:.i...,,. !,,..',,.,,,,,,,::t'.- .r.1.,.,., F t:>. ,E * n. • PY e y-' ,F ,{ iv I1l"n.l1 C IT ;'''''''' ra 1111Clij ,,,,,,.,:,.L.,,,-, 4: d Sv : „ 0 O • -1. ZT1 CAD allimill ?2 tti ,r 4 .■ a "�' • •42.14. — „...;t,r, ^' l9�Ifl1�� .f `(. `'f.i a . ,t s • i e Y m fi £ • 14061...111.11 • • • O • • • r. H O n O CO ET O CD O = Cl Q' O + CI = Zino (CD77 v .O r SD -, -s 3 o N CD " n CO CD 11 CO!> sv CD O O m. ''''' CD D SD 13 co D � SD C �. `° Q Z z O '_+ 0 D o �' 0 CI ___1> - CDCO sb 0. I as CQ . .. 4111111 . , . „. „. . . . ' * 4 41, .*. ----1 -----' -^1 lir * . >/N. (.....P -- 'N4114111%.4 - ,z ..„ , ....,„ „...,..... .- z _ M Vieth _.„.1 7-4,1177-ZZ- . Z z Nilo 0 X Nib-., -......„ . . ... _ , to 4F i ., . .. . ..-I ..,. i.,... :13 13 . : 4g � wH• � o m ^ f° ea Q m T. a' �' 7C re p r. CD � u - N * (04 0 0 ° n n d x = c to oz- x x o -O a a 7 N 2- s O >m 0 o ec V. n am} 7 EL :•: z 0 tf d zy O 3 O to m X7 to Irii C A N N n A c A r0 A gi m A a 7 co c 1 n ACU d T_ 7 r A ayoo d z z v = 0 o .. A N N O iig N N m °: 7 o °° 7 7 N A co 7 ayP13 d 0 D n wi. 7 iv it 7 A O c 7 W F 3 if C al I I I 0 M su K H 7 d N - "}; s, . t1. y • $ 4� .,5 a F .. 4 . 4f ' t.: xv t`1 q nikA ,�< s r` tt,, ,r ...• �V"''?Yyy. _Ay1�{'A S'6` 1 'f4' .,.Z � .�.� a�.:y -',, . . . ., ,..,...::: • •-T.-.: ,47;,-.4.:.-I V•.11:"...,':•:'•-".:*'''4'1,1.4,1' •-'..:';,-*0---`"'ter*, -.'' '''''•--:;" '. ' ' 4 Mr : Y w • ' - • j Ls13f' r t " yE • 't • fkx. 9�btrr"q , F t s A •z.� f{ / y f +, 7 is r.4 i. 2 6. t `f ,I sr �, C `!F -polci: . •''');•"--57,'''', ','4.,,,,, 1 : r z . - -.. •-• -.:. •••' '' -•--`;i•-''.1..1-,.i.i..1,--' -'-:••• A' ;•'•;':".-''. '''•>:-.1:':-.. 'V.-rg .e, _,..:.-iiT 'i'•••:; • • "y .w. '3`.. �4,a '9 1ra t # u, P 3 +4� r y ea x "*+ gC' • { - " ....•':.,1.44.-',ieft- ,,i..:.'4`:xf..V::::::,,:ti''.- 7,'.'•;;..',. i,',.".f'...;7-:1-;'...,., 4 .„...-L.!. ,-_ .. „..,,_,„-::,:-.";rik,...4.,: il.,:::.*it_„4,„ i.:;:t:_... ...40„1:,--7.- 4"_#•,--..;•';',.4,4:-.!!--i-',`'-••-.1-;''''`';ri...f.;..,.,•,.-.•ri.; ;;.:',. ;, ,.I i. ' •.' •---N',•,ti:;' i.f); •.';','...-,,ii;-;-:,.,' ,1. ,t,._ *f t ' fi 4141 s • .yam A'. n £. s .' • • �, - try ,f6"h ..�.�•t .. ,' J .4 4. O .......-... t '_ 1 1 5 , s . _ t1P SF z, 4 IOW . r to ` , ,,, } 4 by,,...1:-',,'.. - , -4" '4-I: 4 -1.i,, .4 '------44:..ri 4y yr iitt ',t1:4;1'..:::'r';':...,lri,,..'''..., :1' -:, °k„ o '" Y ; co t , I t IL.a 4410. . .'sT , s it Illre lik Tom. dI L '-': ' - r . - -- . T - 11 0 "* 111 t , Of "'` . _. , s, .t - ,,,,, A %.` ` 1 r ..,... ir....t * dopo . / 47 e a ,.. ,< ».€ % ../ fix„ .. ,44 ,, y p f --,� 1 1 1 I t tie ') x ¶ _ m i i, al. .... . b r I"I H I.iii'•' m � `, =. o k \ : - 17., , ,, :, .,. ------41' -a-' .----' ri ill 11 f _ l lb' OK as lir S 4I )0106. di ikk o o I-' ti ,, i . . .... - ... i I. III ,..m..., ....., 6,4 1 1 r I-- i .11-1 - 1 .ir-- ... 7-11,- -124.• -101°' •CmiA) 0 ,r; .. p„„..- .,....„,_ i ......444 i - -- -- :. :ific,nit ,mk ,11 -..-47: ." i 4,47: .. -0 J 1 1 -" - ai K ik, k , • . , :. ,,..,_:,_. . .S., , 11: .. .. I ' ."'. .,t- '*ear'ti•aw 0., 4 . ...mil ' -.1 .. mini• •`` e am is* , .....4,,,e • .., _-„,.. - s ' 1 ..... _ . . . ..... , rn i .... ; o . ......, 3.., ' ri.: ,i't- 0 - ,..., ,..,,...„ _ ...- ,.. -....V._ • -- -441, ',it .. , , — - ..... , it- - 3 7:3 1i. F ACC, - i,:„ " , ':•'"ir"2; .....7' '''' 1 ' CD 1 .--- -41, . 0 ii. .f -744 z110 1110 - : 7 -y- 1 z„tt-4 v, • II' . .„.., , *4 . X 0 > z '' 0 - ler-.*. _ - - .•.- .'' i h f ..... , ,4 L.,... .iii.".,-1 do - ' `I - .'"'"No ' - '- , 0 I ..: . > \ i „;.: . ,. ts-7 `,7.-..7-17•': 1;4----- ' ,-- •. ..,..," '' "-,:i*•, „.„, '• 1, ‘ , -., . ' t,1 4"1 ,I , ,*' \‘\\ 0 , j O r V C ...NI #' .. 4*. O VIi........ R=< 0 .. 3 Z 0 -� O z 01CD C D CD 92. a O �. tQ �. = ■ gy(p -. CD 7 Fe, o CD z> `. G t31 3 A II r z v CD m x o) ro CD i o 76 2 m c fir.., I 1.11111 73 = :4 '''''''''''' '' 0 v) 11•• E 4. s• __.> IMIIMMI 0 • • . • • • ;1:111 ea cS * 0 = m m G) V) R- M co �- %Li 3 cc) o 0 0 o m o o v 5- o o 6 =- CO CD CD CDc) c-> 0 77 --i — Cp > c=)- o a) (D o o = C C = c7 rn CI SI)n c CD v in PI3 0 0 C 0 CT r- z C 77 o 7• z a`° O_. Ill 73 = 2 = s a a } 5. S i ',:.aii t7z a a4 :fir '`r :.' ar•a F�%, ."j > `' ' y^ .� iy ^ • a h� $ t J. e iii r r {�� a"Z. w:. d :. err r 1 ' q . y t F 1 A H to ' ..,,,10, - •-'.t.";',1' §�ti ' , a r, 1 ti . S .' ,1 .it ''' _ wr §' '= ; - r. 5 t: 2f M fit, ti • `4� �'- �, w .' g d', •..,...'.,,r4,- .,.1,4:.;•...-,t;.','‘,..-c,•,.*,... . . •.•-._,/,.... •_•:.,•..•..,...„ ..- . ,„ .., •:„,,,,.4ti '.._,,-,.,,;: ',:.'. e fTlt k r I ,:. , • 7L. \ C.., .; �:V' t '�--.4:',,...,„•3..:::.-.t:.-..::-•,:.. 1* 4i.#1 t,,l,,,:--. „va . 3 i J'. +?' 0 . ,/.,-.,.-,-•. x 4 ./� ap ,,_yrr, + s ' t :' ,.RY w ' ,. i(fir • '4-4 7 i t r•'-yiy �' s . - ! f .•• ry a . §; yT afi„ rom of - - .. `" t of - - I Li/ ,,r z ;• 1. ':'......:. - :: - .--•-' ' ..'i .,7 ;li'')71-:..', ',,.:111110; S a .- 0 a id ,ti .4 .s. if ilik ;, '? 4fY t 3 TrK Y. I4- y _• L 5..2 ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 6, 2023 Subject: Annual update on activities of the Roanoke Regional Partnership. John Hull, Executive Director, Spokesperson. (Sponsored by the City Manager) I would like to sponsor a presentation by John Hull, Executive Director, for annual update on activities of the Roanoke Regional Partnership. M/i Bob Cowell, City Manager Distribution: IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA The 61h day of March 2023. No. 42593-030623. A RESOLUTION approving the terms of a Letter Agreement between PARK Roanoke and LeadPoint Digital, for access to 25 parking spaces for its employees at the Market Garage; authorizing the City Manager or his designee to execute the Letter Agreement referred to above, and such other documents and to take such further actions as may be necessary to implement, administer, and enforce such Letter Agreement. BE IT RESOLVED by the Council of the City of Roanoke as follows: l , City Council hereby approves the terms of a Letter Agreement between PARK Roanoke and LeadPoint Digital, for access to 25 parking spaces for its employees at the Market Garage; as set forth in the attachment to the City Council Agenda Report dated March 6, 2023. 2. The City Manager or his designee is authorized on behalf of the City to execute such Letter Agreement. Such Letter Agreement shall be substantially similar to the one attached to such report and in a form approved by the City Attorney. 3. The City Manager or his designee is further authorized to execute such other documents and take such further actions as may be necessary to implement, administer, and enforce such Letter Agreement. ATTEST: City Clerk. :. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 6, 2023 Subject: Approval of a Letter Agreement for Parking Spaces with LeadPoint Digital & PARK Roanoke -Market Garage. Background: Park Roanoke operates the City's system of seven parking garages and four surface parking lots. Upon request, Park Roanoke will consider agreements with businesses seeking a reliable supply of off-street parking for employees. This proposed agreement is with LeadPoint Digital to provide 25 parking spaces in the Market Garage at 25 Church Ave, SE. The term of the agreement will run from March 7, 2023 through March 31, 2024, with two one-year renewals available. The spaces will be made available to LeadPoint Digital at market rate. Considerations: This agreement will provide parking for LeadPoint Digital employees and facilitate business development and retention within downtown while providing Park Roanoke with a reliable occupancy in the Market Garage. Recommended Action: Authorize the City Manager or his designee to sign the agreement with LeadPoint Digital and PARK Roanoke in substantially the form attached hereto, and to execute such other documents and take such further actions as may be necessary to implement, administer, and enforce such agreement, with the form of such agreement to be approved by the City Attorney. Bob Cowell, City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager/Director of Finance Chris Chittum, Assistant City Manager Laura Carini, Senior Assistant City Attorney Brian Mann, Enterprise Administrator PARK Roanoke Steve Timofeev, President LeadPoint Digital OFFICE OF THE CITY MANAGER To. 21� �rw� _nue S.V , R 36 .&ar=cke 1di ,,:1 24�311 March 06, 2023 Steven J. Timofeev, President, CEO Leadpoint Digital Inc. 10 Church Ave SE Ste 300 Roanoke, VA, 24011 Re: Letter Agreement Dear Mr. Timofeev: The City of Roanoke owns, operates, and manages a public parking system in its downtown which is currently comprised of seven parking garages and five off-street parking lots which contain a total of approximately four thousand (4,000) parking spaces. This is a letter agreement (the `Agreement") between the City of Roanoke; Virginia (the "City") and Leadpoint Digital Inc. ("Leadpoint"), its successors and assigns that provides, to the extent permitted by law, access to public parking for Leadpoint employees. The City agrees to make available upon request by such employees up to a total of 25 parking spaces for use in parking garages or parking lots owned that the City owns, operates, and manages under the following terms and conditions: 1. The term of this Agreement shall be for one year, from March 07, 2023, through March 07, 2024, at which time it will terminate, unless sooner terminated pursuant to the terms of the Contract or by law. By mutual agreement of the parties, this Agreement may be renewed for up to two additional one year periods of any combination thereof. Either party may terminate the Agreement by giving the other party 30 days written notice of its desire to terminate the Agreement. Termination shall be effective at the end of the 30-day notice period. 2. The parking spaces will be made available to Leadpoint during the term of this Agreement at the rate of $75.00 per space per month, for a total of up to $22,500 annually for 25 spaces. LeadPoint will be charged for only the spaces used, up to 25. The monthly rate may increase if the monthly parking rate is increased in the fee compendium. 3. The determination of availability of parking spaces in any specific parking garage or parking lot owned, operated, and managed by the City will be at the City's sole discretion, provided the City will use reasonable efforts to make parking spaces available to the employees at facilities closest in proximity to Leadpoint. The closest garage with capacity for parking spaces at this time is located at 25 Church Ave SE. Such parking spaces will only be available under this Agreement Mondays -Fridays from 6:00 am to 6:00 pm. 4. The parking spaces will be made available to employees during the term of this Agreement at the then current applicable posted parking rate, or other applicable rate, established and as modified from time to time by the City Council of the City of Roanoke. All such parking spaces for employees shall be subject to the terms and conditions of any application and/or agreement documents that other parking patrons are subject to, as well as any other requirements for such spaces that may be promulgated from time to time by the City Manager or City Council for the use of such spaces. 5. The City's obligations under this Agreement to provide access as set forth above to such parking spaces is specifically subject to the following conditions: a. The availability of funds and the appropriation of such funds by the City Council as may be necessary to operate and manage the City's parking garages and lots. b. The City maintaining ownership, operation, and management of parking garages and lots through the duration of the agreement; provided if more than 2,500 of the parking spaces currently managed by the City are sold or transferred to a single third party (or more than one party if part of a single transaction or series of transactions to individuals or entities having a common control group) during the term of this Agreement then this Agreement shall be binding on such successor. Except as provided in the preceding sentence, should the total number of parking spaces in such facilities fall below one thousand (1,000) during the term of this Agreement, this Agreement may be terminated by the City in its sole discretion. C. The City shall not be liable for its inability to perform its obligations under this Agreement by reason of strikes, lock- outs, casualties, acts of God, labor troubles, failure of power, governmental laws or regulations, riots, insurrection, war, pandemic, or other causes beyond the reasonable control of the City. 2 5. Leadpoint shall indemnify and hold harmless the City, its Parking Management Company (if any), and their officers, agents, and employees against any and all liability, losses, damages, claims, causes of action, suits of any nature, costs and expenses, including reasonable attorney's fees, resulting from or arising out of (a) Leadpoint's, its assignees, or their employees', agents', or subcontractors' actions, activities, or omissions, negligent or otherwise, on or near the City's property or (b) claims made by employees of Leadpoint related to the location of the parking provided by the City to such employees under this letter agreement (collectively, the "Employee Claims"). Notwithstanding the foregoing, Leadpoint shall only be required to indemnify and hold the City harmless from an Employee Claim provided the agreement between the City (and its Parking Management Company, if any) and the employee related to such parking is substantially in the form of Exhibit A attached hereto and made a part hereof with respect to the availability of parking spaces requested by the Employee within a specific garage owned by the City. If Leadpoint agrees to the terms and provisions set forth herein, please have an authorized representative sign and return to me the original of this letter. Thank you for your cooperation in this matter. City of Roanoke, Virginia in Robert S. Cowell, Jr City Manager Leadpoint Digital Inc hereby acknowledges that it has read the above Letter Agreement document and does hereby agree to and accepts all such provisions. Date: Leadpoint Digital Inc 2 Steven J. Timofeev, President, CEO 3 Exhibit A PARK Roanoke P.O. Box 83, Roanoke, VA 24002 117 Church Ave., SW, Roanoke, VA 24011 (540) 343-0585 - (540) 342-6447 FAX PARKEmail: parking@parkroanoke.com 1`� www.PARKRoanoke.com Rev. 12.1919 ROANOKE RESIDENTIAL MONTHLY PARKING PERMIT APPLICATION & AGREEMENT Start Date: Accountholder's Name Social Security Number Driver's License 4: Daytime Telephone: Billing City: Email Address Telephone: Parker's Name (If different from above namal Vehicle Make/Model/Color: Vehicle Make/Model/Color: Plate: Employer: State: Employer Home Telephone Zip Cellular License License I..-"-- v PLEASE READ & INITIAL THE FOLLOWING TERMS QUALIFICATIONS & CONDITIONS CAREFULLY 1 _ For the purposes of this application and agreement, in order to apply for the City of Roanoke's Residential Parking Rate, a resident must live in the Central Business District (CBD) as defined in Section 2p-77 et. seq of the Code of the City of Roanoke. For the purposes of this application and agreement, the terms parker; applicant; resident. and accountholder are interchangeable and have the same meaning. 2, Only qualified residents of the CBD may apply for a maximum of two (2) permits, per dwelling unit. Such permit(s) may be for any of the City of Roanoke's owned and/or controlled parking garages and lots operated by PARK Roanoke Such permit(s) shall only be for an unreserved parking permit on a month -to -month basis at the rate mandated by Roanoke City Council in the parking garage or lot for which it is purchased. 1 Application for each garage or lot is subject to availability and it is at PARK Roanoke's sole determination whether such permits are available for the requested garage or lot. If PARK Roanoke determines that permits are not available for a particular garage or lot location; then no permits will be issued for that garage or lot. 4. Each resident must provide a lease; deed or tax document supporting that the dwelling unit is their residence. All documents are subject to verification and may be requested every six months after a resident's parking account has been established. and/or one (1) month prior to documentation expiration when applicable. 5. Each resident must provide proof of occupancy, including but not limited to: a valid driver's license, voter registration card, telephone bill, electric bill and or cable bill in the resident's name at the dwelling unit from which they are applying. Proof may be requested every six (6) months after a resident's parking account has been established. 6. Each resident must provide a valid vehicle registration in the name of the resident and/or permanent occupant residing at the same address as the resident. If a resident does not own the vehicle, they must provide a notarized written statement from the vehicle's owner stating that the resident is authorized to use the vehicle. In such cases where one (1) resident is applying for two permits. 7_ If a resident, has a parking permit (reserved or unreserved) which is provided without charge or at a di�scount to such resident under another City of Roanoke sponsored and/or supported program or agreement, such resident will not be eligible to receive the Residential Parking Rate. 8. Previously qualified residents and new applicants shall be subject to all the terms and conditions in this PARK Roanoke Residential Monthly Parking Permit Agreement. 4 Payments are due and must be received by the 5th of every month. Accounts for which PARK Roanoke receives payment after the 5th of the month will be subject to a $10.00 late fee per permit or access key card. Failure to pay by the 15th of the month will cause key cards to be deactivated and a reactivation fee of $15.00 will apply. Checks returned for insufficient funds will be charged a $35.00 per return item fee, in addition to the $10.00 late fee. 10. There is a $10.00 non-refundable key card activation fee charged the first month for each key card at account set-up. 11. If your parking permit or space is no longer needed, notification must be submitted to the PARK Roanoke office, in writing, by 5 pm on the last business day of the month prior to the first day of the effective month. If written notice is not received by PARK Roanoke by 5 pm on the last business day of the month, you will be liable for parking charges for the following month. If PARK Roanoke does not receive a written notice to cancel the permit, you will continue to be charged for monthly parking thereafter. 12. Credit is not allowed, and charges are not prorated for vacations, illnesses, early cancellations or other contingencies. 13. Monthly permits are non-transferrable to another parker, resident or company. New parkers may be selected from a waiting list. 14. PARK Roanoke reserves the right to terminate any or all monthly permits and key cards immediately for good and just cause and without incurring liability of any type to the undersigned parker. 15. Rates are subject to change at any time by the posting of rates in the garage or on the lot or other means of notification 16. Any vehicle parked in a PARK Roanoke garage or lot without a current hangtag displayed on the rear-view mirror facing outward will be subject to towing, ticketing, or booting at the owner's expense without notice. Garages with key card access where hangtags are not issued are exempt from this requirement. 17. There is a $10.00 non-refundable charge for replacement of any lost, stolen or damaged hangtag or access key card. 18. Only vehicles identified on this application for reserved parking are permitted to park in spaces designated as "reserved parking." All other vehicles parked in reserved spaces are subject to towing, ticketing, or booting at the owner's expense. Reserved parking spaces are valid only from 6-00 a.m. to 6-00 p.m. Monday through Friday, excluding holidays. 19. Reserved space parkers must park in their designated reserved parking space from 6*00 a.m. to 6.00 p.m., Monday through Friday, excluding holidays. All violators are subject to towing, ticketing, or booting at the owner's expense. 20. Unreserved monthly parking spaces are guaranteed to be available only from &00 am. to &00 p.m., Monday through Friday; excluding holidays. 21. Monthly parkers are prohibited from parking in areas designated as "daily parking only." All violators are subject to towing, ticketing, or booting at the owner's expense. 22. Long term storage of vehicles is not permitted in any PARK Roanoke facility without express written permission from PARK Roanoke. Vehicle License Plates and Registration must remain up-to-date at all times. Virginia requires that all vehicles be registered within 30 days. Abandoned vehicles will be towed at the owner's expense. Vehicle maintenance, oil changes, car washing. etc. are expressly prohibited. 23. Each permit is valid for one vehicle in the designated parking garage or lot, at a time Sharing of access key cards and/or hangtags is strictly prohibited and will result in the suspension and/or revocation of parking privileges. 24. The undersigned parker understands that all PARK Roanoke and City owned garages and lots are "Non -Smoking." 25_ PARK Roanoke, City of Roanoke, and Lancor Parking LLC, and their employees, agents, and representatives are not and shall not be responsible for any theft or damage to individuals, vehicles or property while in any garage or on any lot. No bailment of any type is hereby created. To reduce the chance of theft or damage, please place your personal items out of sight. lock your doors, and avoid parking in garages and/or lots alone after normal business hours. All parkers park at their own risk at all times and assume the risk of any injuries and damages 26. The undersigned parker agrees to be responsible for any towing charges for any vehicle covered by or using the parking permit or access key card. Parking privileges are valid for only one space. The undersigned parker further agrees to pay for any ticketing and/or booting charges that may be issued for any vehicles covered by the parking permit or access key card. Vehicles may receive citations for storage, double parking, parking in a reserved space, and parking on a daily level, etc... Vehicles must park within marked spaces and those taking up more than one space may be subject to ticketing Such ticketing, booting, and/or boot removal charges maybe set by the City Manager from time to time. 27. The PARK Roanoke manager shall enforce this Agreement in the City of Roanoke ('City') owned and/or operated parking garages and lots. The City Manager may take such further actions and/or adopt policies and procedures to implement, administer, and enforce this Agreement. The undersigned parker agrees to comply with any such policies and procedures, a copy of which will be provided to the undersigned parker by regular mail or by email. I CERTIFY THAT I HAVE READ AND FULLY UNDERSTAND AND AGREE TO THE TERMS, QUALIFICATIONS AND CONDITIONS ABOVE AND TO PAY THE POSTED RATE. I HAVE BEEN GIVEN THE OPPORTUNITY TO ASK QUESTIONS AND TO HAVE THEM ANSWERED BY A PARK ROANOKE REPRESENTATIVE. Accountholder's Signature: Parker's Signature (if different from above): Date: BRIM Witnessed or Received by: Date: IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA The 61h day of March 2023. No. 42594-030623. A RESOLUTION granting consent to the appointment of a Deputy Emergency Management Coordinator for the City of Roanoke, Virginia. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Pursuant to Section 44-146.19(B)(1) of the Code of Virginia (1950), as amended, the City Manager has appointed Laura B. Schmidt as the Deputy Emergency Management Coordinator for the City of Roanoke, Virginia. 2. Council hereby grants its consent to this appointment, as required by Section 44-146.19(B)(1) of the Code of Virginia (195 0), as amended, in that Ms. Schmidt will act as the Emergency Management Coordinator in the absence of the appointed Emergency Management Coordinator, as more fully set forth in the City Council Agenda Report dated March 6, 2023. ATTEST: City Clerk: - ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 6, 2023 Subject: Approval of the appointment of a Deputy Emergency Management Coordinator. Background: City Council authorized the creation of a new Deputy Emergency Management Coordinator position with the FY 2023 budget. Roanoke Fire -EMS has selected Laura Schmidt for the position of Deputy Emergency Management Coordinator. We are respectfully requesting Council's consent of Ms. Schmidt's appointment and authorization for her to act as the Emergency Management Coordinator in the absence of the appointed Emergency Management Coordinator. Considerations: City Council Action is needed to provide consent to this appointment and authorization to act as the Emergency Management Coordinator in the absence of the appointed Emergency Management Coordinator, if required. Recommended Action: Adopt the attached Resolution appointing Laura Schmidt as the Deputy Emergency Management Coordinator for the City of Roanoke and further authorizing Ms. Schmidt to act as the Emergency Management Coordinator in the absence of the appointed Emergency Management Coordinator, Bob Cowell, City Manager Distribution: Council Appointed Officers H. David Hoback, Chief of Fire -EMS David Guynn, Deputy Chief of Fire -EMS Trevor Shannon, Emergency Management Coordinator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6"' day of March 2023. No. 42595-030623. A RESOLUTION authorizing the acceptance of the Virginia Department of Transportation Local Revenue Sharing Funding for multiple Drainage Improvement Projects and authorizing the City Manager to execute, and file appropriate documents to obtain such funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the Virginia Department of Transportation Local Revenue Sharing funding in the total amount of $1,206,422, with a local match of $1,206,422 for multiple Drainage Improvement Projects throughout the City as further outlined in the City Council Agenda Report dated March 6, 2023. 2. The City Manager or his designee is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding or with such project. ATTEST: City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 6, 2023 Subject: Acceptance of Virginia Department of Transportation (VDOT) local revenue sharing funding for multiple drainage improvement projects. Background: The Virginia Department of Transportation (VDOT) has awarded Revenue Sharing to partially fund four drainage projects to be constructed by the Stormwater Utility. The projects identified in the City's Capital Improvement Program are listed below with the corresponding VDOT Universal Project Code (UPCs). Downtown — Ist Street, SW Drainaqe Improvement VDOT UPC 118161): The stormwater improvement project includes the installation of new drainage inlets and pipe along 1st Street SW between Kirk Ave SW and Church Ave SW. The additional Stormwater infrastructure will improve stormwater collection in this area and reduce the amount of bypass that reaches Campbell Ave. Glade Creek Draina-ge Improvements 2 (VDOT UPC 118164): The stormwater improvement project includes the installation of curb, gutter, and stormwater infrastructure along Clyde Street, at the intersections of King Street, Dunkirk Avenue and Vale Avenue, SE. Once complete, the project will alleviate ponding water in the sumps of the road and minimize residential property flooding. Kirk Avenue Drainage Improvements (VDOT UPC 118166): The stormwater improvement project includes the installation of new drainage inlets and an increase of the existing pipe size along Kirk Ave SE between Market St SE and S. Jefferson St. The additional drainage inlets and additional pipe capacity will improve Stormwater collection in this area and reduce the amount of water that reaches Market St SE. Melrose Avenue Crossing Drainage Improvements (VDOT UPC 118167): The Stormwater improvement project includes channel improvements upstream and downstream of Melrose Ave NW (between Crescent St SW and Forest Park Blvd NW). It will also study the possible replacement and upgrade of the existing culverts under Melrose Ave NW. The project will reduce erosion from undercut banks in backyards and it will optimize the function of the box culvert under Melrose Ave NW. Considerations: In September 2019, the City applied for VDOT Local Revenue Sharing Funds for the aforementioned projects. There is a local match requirement in the total amount of $1,206,422 Downtown — 1st Street, SW Drainage Improvement (VDOT UPC 118161)(3088): $39,426 Glade Creek Drainage Improvements 2 (VDOT UPC 118164)(3976): $436,835 Kirk Avenue Drainage Improvements (VDOT UPC 118166)(3090): $99,352 Melrose Avenue Crossing Drainage Improvements (VDOT UPC 118167)(3091): $630,809 The local matches will be funded with the appropriate year bond funding. Recommended Action: Accept VDOT's award of $1,206,422 of Local Revenue Sharing funds. Authorize the City Manager or his designee to execute the VDOT Standard Project Administration Agreement for State -Aid Projects, Appendix A, and Appendix B documents. Such documents shall be in a form approved by the City Attorney. Authorize the City Manager or his designee to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to obtain, accept, implement, administer, and use such funds identified above. Bob Cowell, City Manager Distribution: Council Appointed Officers Amelia C. Merchant, Deputy Director of Finance Ian Shaw, P.E., Acting Director of Public Works Michael Venable, Acting Stormwater Manager Elizabeth Paden, P.E., Stormwater CIP Program Manager STANDARD PROJECT ADMINISTRATION AGREEMENT State -aid Projects Project Number I UPC I Local Government U000-128-R62 118167 City of Roanoke THIS AGREEMENT, is hereby made and effective the date of the last (latest) signature set forth below, by and between the CITY OF ROANOKE, VIRGINIA, hereinafter referred to as the LOCALITY and the Commonwealth of Virginia, Department of Transportation, hereinafter referred to as the DEPARTMENT. The DEPARTMENT and the LOCALITY are collectively referred to as the `'Parties." WHEREAS, the LOCALITY has expressed its desire to administer the work described in Appendix A, and such work for each improvement shown in Appendix A is hereinafter referred to as the "Project;" and WHEREAS, the funds shown in Appendix A have been allocated to finance the Project and the fiinding currently allocated or proposed for the Project does not include Federal -aid Highway funds; and WHEREAS, the LOCALITY is committed to the development and delivery of the Project in an expeditious manner; and WHEREAS, the LOCALITY is responsible for administering the Project in accordance with DEPARTMENT guidelines, including the most current Locally 4dn,inistered Projects Manual ("LAP Manual"). and with the program specific requirements shown in Appendix B, based on the nature of the allocated funding for the Project as shown in the Appendix A; and WHEREAS, the LOCALITY's governing body has by resolution, demonstrated the LOCALITY'S commi'tinent to provide local funding for the Project as contemplated by this Agreement and fiuther, by resolution or otherwise, authorized its designee to execute this Agreement, and said authorizations are attached hereto. WHEREAS, the Parties have concurred in the LOCALITY's administration of all phases of work for the Project in accordance with applicable federal, state and local laws and regulations. NOW THEREFORE, in consideration of the mutual prenuses contained herein, the Parties hereto agree as follows: 1. The representations, covenants and recitations set forth in the foregoing recitals are material to this Agreement and are hereby incorporated into and made a part of this Agreement as though they were fully set forth in this Section 1. 2. The LOCALITY shall: State Aid Project Administration Agreement Locality: Cih-ofRoanoke Project cumber. U000-128-R62_ UPC 118167 a. Be responsible for all activities necessary to complete the noted phase(s) of the Project as shown in Appendix A, except for activities, decisions. and approvals which are the responsibility of the DEPARTMENT, as expressly required by federal or state laws and regulations, or as otherwise agreed to, in writing, between the Parties. Every phase of the Project will be designed and constructed to meet or exceed current American Association of State Highway and Transportation Officials standards when the facilities are locally maintained and shall further comply with all supplementary standards established by the DEPARTMENT when the facilities are maintained by the DEPARTMENT. b. Meet all funding obligation and expenditure timeline requirements in accordance with all applicable federal and state laws and regulations. all applicable Commonwealth Transportation Board and DEPARTMENT policies, and those additional requirements as identified in Appendices A and B to this Agreement. Noncompliance with this requirement may result in deallocation of the funding from the Project, rescission of state funding match, termination of this Agreement, or the DEPARTMENT denial of future requests to administer projects by the LOCALITY. all of which actions are at the discretion of the DEPARTMENT or as can be taken pursuant to applicable laws, regulations or policies. c. Administer the Project in accordance with the DEPARTMENT's most current LAP Manual and other guidelines applicable to Locally Adnunistered Projects as published by the DEPARTMENT. d. Provide timely certification by a LOCALITY official of the LOCALITY'S compliance with applicable laws and regulations on the State Certification Form for State Funded Projects or in another manner as prescribed by the DEPARTMENT. e. Maintain accurate and complete records of the Project's development as required in the LAP Manual and any supplemental guidance and directives of the DEPARTMENT and retain documentation of all expenditures and make such information available for inspection or auditing by the DEPARTMENT upon request. Records and documentation for the Project shall be maintained for no less than three (3) years following the DEPARTMENT'S acceptance of the final voucher on the Project. f. At least quarterly, but no more frequently than monthly, submit invoices with supporting documentation to the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting documentation shall include copies of vendor and contractor invoices paid by the LOCALITY. an up-to-date Project summary and schedule, and a summary of all payment requests. payments and adjustments. A request for reimbursement shall be made within 90 days after any eligible project expenses are incurred by the LOCALITY. Reimbursement for eligible expenditures shall not exceed funds allocated each year for the Project by the Commonwealth Transportation Board in the Six Year Improvement Program. g. Reimburse the DEPARTMENT for all Project expenses incurred by the DEPARTMENT if. due to action or inaction of the LOCALITY, the Project becomes OAG Approved 7 28'2022 2 State Aid Project Administration Agreement Locahty: Citv of Roanoke Project -Number: U000-128-R62. LTC 118167 ineligible for state reimbursement, or in the event the reimbursement is required by the provisions of § 33.2-214 or § 33.2-331 of the Code of Virginia ( 1950) as amended, or other applicable provisions of state law or regulations. h. On Projects that the LOCALITY is providing the required match to state funds, pay the DEPARTMENT the LOCALITY's match for eligible Project expenses incurred by the DEPARTMENT in the performance of activities set forth in paragraph 2.a. i. Administer the Project in accordance with all applicable federal, state, and local laws and regulations. Failure to fulfill legal obligations associated with the Project may result in forfeiture of state -aid reimbursements If legal services other than that provided by staff counsel are required in connection with condemnation proceedings associated with the acquisition of Right -of -Way, the LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of outside counsel approved by the Office of the Attorney General. Costs associated with outside counsel services shall be reimbursable expenses of the Project. k. Provide, or have others provide, maintenance of the Project upon completion, unless otherwise agreed to by the DEPARTMENT. Where the Project results in physical construction, the LOCALITY will continue to operate and maintain the Project in accordance with the final constructed design as approved by the DEPARTMENT. The LOCALITY agrees that any modification of the approved design features, without the approval of the DEPARTMENT, may, at the discretion of the DEPARTMENT, result in restitution either physically or monetarily as determined by the DEPARTMENT. The DEPARTMENT shall: a. Perform any actions and provide any decisions and approvals, within a reasonable time, which are the responsibility of the DEPARTMENT, as required by federal and state laws and regulations or as otherwise agreed to, in writing, between the parties. b. Upon receipt of the LOCALITY's invoices pursuant to paragraph 21, reimburse the LOCALITY the cost of eligible Project expenses, as described in Appendix A. Such reimbursements shall be payable by the DEPARTMENT within 30 days of an acceptable submission by the LOCALITY. c. Where applicable. submit invoices to the LOCALITY for the LOCALITY's share of eligible Project expenses incurred by the DEPARTMENT in the performance of activities pursuant to paragraph 2.a. and 3.a. d. Audit the LOCALITY's Project records and documentation as may be required to verify LOCALITY compliance with applicable laws and regulations. Upon LOCALITY'S request, make available to the LOCALITY guidelines to assist the Parties in carrying out responsibilities under this Agreement. OAG Approved 7 28 2022 State Aid Pra_ject Admuustration Agreement Localitv: Citv of Roanoke Project'Number: UOOO-128-R62_ UPC 118167 4. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the DEPARTMENT's agent for the purpose of conducting survey work pursuant to 5 33.2- 1011 of the Code of Virginia (1950), as amended. 5. Nothing in this Agreement shall obligate the Parties hereto to expend or provide any funds in excess of funds agreed upon in this Agreement or as shall have been included in an annual or other lawful appropriation. State and federal Project funding is limited to those identified in the Appendix A of this Agreement and is allocable only upon LOCALITY'S compliance with all requirements of this Agreement. In the event the cost of all or part of the Project is anticipated to exceed the allocation shown on Appendix A, the Parties agree to cooperate in seeking additional funding for the Project or to terminate the Project before Project costs exceed the allocated amount. Any requested increase in federal or state funding is subject to DEPARTMENT policy and procedures applicable to the funding source and is not guaranteed. 6. Nothing in this Agreement shall be construed as a waiver of the LOCALITY's or the Commonwealth of Virginia's sovereign immunity. 7. The Parties mutually agree and acknowledge, in entering this Agreement, that the individuals acting on behalf of the Parties are acting within the scope of their official authority and capacity and the Parties agree that neither Parry will bring a suit or assert a claim against any official, officer, or employee of either Parry, in their individual or personal capacity, for a breach or violation of the terms of this Agreement or to otherwise enforce the terms and conditions of this Agreement The foregoing notwithstanding, nothing in this subparagraph shall prevent the enforcement of the terms and conditions of this Agreement by or against either Party in a competent court of law. 8. The Parties mutually agree that no provision of this Agreement shall create in the public, or in any person or entity other than the Parties, rights as a third party beneficiary hereunder, or authorize any person or entity, not a parry hereto, to maintain any action for, without limitation, personal injury, property damage, breach of contract, or return of money, or property, deposit(s), cancellation or forfeiture of bonds, financial instruments, pursuant to the terms of this Agreement or otherwise. Notwithstanding any other provision of this Agreement to the contrary, unless otherwise provided, the Parties agree that the LOCALITY or the DEPARTMENT shall not be bound by any agreements between either party and other persons or entities concerning any matter which is the subject of this Agreement, unless and until the LOCALITY or the DEPARTMENT has, in writing, received a true copy of such agreement(s) and has affirmatively agreed, in writing, to be bound by such Agreement. 9. This Agreement may be terminated by either Party upon 30 days advance written notice to the other Party. Eligible Project expenses incurred through the date of ternnation shall be reimbursed in accordance with paragraphs, 2.g., 21, and 3.b, subject to the limitations established in this Agreement and Appendix A. Upon termination and unless otherwise agreed to, the DEPARTMENT shall retain ownership of plans, specifications, and right of way for which state funds have been provided, unless all state funds provided for the OAG Approved 7'28, 2022 4 State Aid Project Administration Agreement Localitv: City of Roanoke Project Number: U000-128-R62. UPC 118167 Project have been reimbursed to the DEPARTMENT by the LOCALITYY.' in which case the LOCALITY will have ownership of the plans, specifications, and right of way. 10. Prior to any action pursuant to paragraphs 2.b or 2.h of this Agreement, the DEPARTMENT shall provide notice to the LOCALITY with a specific description of the LOCALITY'S breach of this Agreement. Upon receipt of a notice of breach, the LOCALITY will be provided the opportunity to cure such breach or to provide a plan to cure to the satisfaction to the DEPARTMENT. If, within sixty (60) days after receipt of the written notice of breach, the LOCALITY has neither cured the breach, nor is diligently pursuing a cure of the breach to the satisfaction of the DEPARTMENT, then upon receipt by the LOCALITY of a written notice from the DEPARTMENT stating that the breach has neither been cured, nor is the LOCALITY diligently pursuing a cure, the DEPARTMENT may exercise any remedies it may have under this Agreement or at law or in equity. 11. THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has been prepared jointly by the Parties and shall be construed simply and in accordance with its fair meaning and not strictly for or against any Party. 12. THE LOCALITY and the DEPARTMENT further agree that should Federal -aid Highway funds be added to the Project, this Agreement is no longer applicable. The LOCALITY and the DEPARTMENT mutually agree that they shall then enter into a Standard Project Administration Agreement for Federal -aid Projects upon execution of which this Agreement shall be terminated. 13. THIS AGREEMENT, when properly executed, shall be binding upon both Parties, their successors, and assigns. 14. THIS AGREEMENT may be modified only in writing by mutual agreement of the Parties. The remainder of this page is BLANK oAG Approved 7 2S 2022 State Aid Project Administration Agreement Locality: City of Roanoke Project Number: U000-128-R62. UPC 118167 IN WITNESS WHEREOF, each Party hereto has caused this Agreement to be executed by their duly authorized representatives, acknowledging and agreeing that any digital signature affixed hereto shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature. CITY OF ROANOKE, VIRGINIA: Signature Title Date NOTE: The official signing for the LOCALITY must attach a certified copy of his or her authority to execute this Agreement. COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION: Signature Date Chief of Policy, Commonwealth of Virginia. Department of Transportation Attachments Appendix A Appendix B OAG Approved 7 28-'2022 Appendix A - Locally Administered Date: 1 /9/2023 UPC: 1 118167 state Project #: I U000-128-R62 CFDA #: N/A Locality UEI #: I.NBFNAEXRHD76 Locality: I City of Roanoke I Address: 215 Church Avenue, SW, Roanoke, VA 24011 Work Description: FPS - Melrose Avenue Crossing - Drainage Improvements. Install new Box Culvert Project Location 24017-3204 across Melrose Av and associated Inlet/Outlet channels (Zip +4) Project Points Of Contact Locality Project Manager Name: Elizabeth Paden Phone: 540-853-5906 Email: Elizabeth. Paden@roanokeva.gov VDOT Project Coordinator Name: Jessie Nester Phone: 540-613-4115 Email: Jessie. Nester@vdot.virginia.gov P'r 'ect Estimates Preliminary Engineering Right of Way and Utilities Construction Total Estimated Locality Project Expenses $94,230 $0 $1,520,555 $1,614,785 Estimated VDOT Project Oversight $1,000 $0 $3,000 $4,000 Estimated VDOT Project Services (Appendix C $0 $0 $0 $0 Estjmated Total Project Costs 1 $95,230 $0 1 $1,523,555 $1,618,785 Project Financing Allocated Funds Type Allocated Funds Amount Local % Participation Local Share Total Max Reimbursement to Locality Total Estimated Reimbursement to Locality Revenue Sharing $1,261,618 50% 1 $630,809 $630,809 Local Funds $357,167 100% $357,167 $0 Funding Totals $1,618,785 $987,976 $630,809 $626,809 tvore - t ne tunas order is not indicative of the actual spend order of funds on the project This Appendix A supersedes all previous versions signed by VDOT and the LOCALITY for the Project. Authorized Locality Official Title of Locality Official Date Authorized VDOT Official Title of VDOT Official This attachment is certified and made an official attachment to this document by the Parties to this Agreement. Date Updated June 2022 Locally Administered State -Aid Agreement Appendix B — Special Funding Program Conditions and Requirements Project Number UPC Local Government U000-128-R62 118167 City of Roanoke S L4RT SCALE Administration of this Project, including but not limited to Project estimate. schedule and commitment to funding, is subject to the requirements established in the Commonwealth Transportation Board's (CTB's) most current Police for Implementation of th SAL4RT SCALE Project Prioritization Process, the applicable requirements of the Code of Virginia, and VDOT's applicable Instructional and Informational -Hernoranda. Without limiting the foregoing, this Project has been selected through the Smart Scale (HB2) application and selection process and will remain in the Six -Year Improvement Plan as a fiinding priority unless certain conditions set forth in the CTB 's most current Policy for Implenretrtation of a Project Prioritization Process arise. Pursuant to the CTB's Policy for Iiliplemerltatiotl of a Project Prioritization Process, this Project will be re -scored and/or the funding decision re- evaluated if any of the following conditions apply: a change in the scope, an estimate increase, or a reduction in the locally/regionally leveraged funds. Applications may not be submitted in a subsequent SMART SCALE prioritization cycle to account for a cost increase on a previously selected project. This Project shall be initiated and at least a portion of the Project's programmed funds expended within one year of the budgeted year of allocation or funding may be subject to reprogramming to other projects selected through the prioritization process. In the event the Project is not advanced to the next phase of construction when requested by the CTB, the LOCALITY or the localities within the metropolitan planning organization may be required, pursuant to § 33.2-214 of the Code of Virginia, to reimburse the DEPARTMENT for all state and federal funds expended on the Project. Revenue Sharing This Project shall be administered in accordance with VDOT's most current Revenue Sharing Program Guidelines. Without limiting the foregoing.. the Project shall be initiated such that at least a portion of the Revenue Sharing Funds are expended within one year of allocation. For any project that has not been initiated within one year, the CTB has the discretion to defer consideration of future allocations until the project moves forward. Further, if the Project has not been initiated within two fiscal years subsequent to the allocation of Revenue Sharing Funds, the Revenue Sharing OAG Reviewed 7/28/2022 Funds for the Project may be subject to deallocation from the Project at the discretion of the CTB. Economic Access This Project shall be administered in accordance with VDOT's most current Economic Developinent Access Program Guide. Airport Access This Project shall be administered in accordance with VDOT's most current Airport Access Prograrrr Guide. Recreational Access This Project shall be administered in accordance with VDOT's most current Recreational Access Program Guide. Authorized Locality Official Signature and Date OAG Reviewed 7/28/2022 STANDARD PROJECT ADMINISTRATION AGREEMENT State -aid Projects Project Number UPC Local Government U000-128-R56 118161 _ U000-128-R59 118164 City of Roanoke U000-128-R61 118166 THIS AGREEMENT, is hereby made and effective the date of the last (latest) signature set forth below, by and behveen the CITY OF ROANOKE. VIRGINIA. hereinafter referred to as the LOCALITY and the Commonwealth of Virginia, Department of Transportation, hereinafter referred to as the DEPARTMENT. The DEPARTMENT and the LOCALITY are collectively referred to as the "Parties." WHEREAS,. the LOCALITY has expressed its desire to administer the work described in Appendix A, and such work for each improvement shown in Appendix A is hereinafter referred to as the "Project;" and WHEREAS, the Rinds shown in Appendix A have been allocated to finance the Project and the funding currently allocated or proposed for the Project does not include Federal -aid Highway funds; and WHEREAS, the LOCALITY is connnitted to the development and delivery of the Project in an expeditious manner: and WHEREAS, the LOCALITY is responsible for administering the Project in accordance with DEPARTMENT guidelines, including the most current Localh• Adi rinistered Projects illanual ("LAP Manual"), and with the program specific requirements shown in Appendix B, based on the nature of the allocated funding for the Project as shown in the Appendix A; and WHEREAS, the LOCALITY's governing body has by resolution, demonstrated the LOCALITY'S comnutment to provide local funding for the Project as contemplated by this Agreement and fiuther, by resolution or otherwise, authorized its designee to execute this Agreement, and said authorizations are attached hereto. WHEREAS, the Parties have concurred in the LOCALITY's administration of all phases of work for the Project in accordance with applicable federal, state and local laws and regulations. NOW THEREFORE, in consideration of the mutual premises contained herein, the Parties hereto agree as follows: The representations, covenants and recitations set forth in the foregoing recitals are material to this Agreement and are hereby incorporated into and made a part of this Agreement as though they were fully set forth in this Section 1. 2. The LOCALITY shall: State Aid Project Administration Aereement Localih-: CitvofRoanoke Project Number: U000-128-R56. UPC 118161 Project Number: U000-128-R59. UPC 118164 Project Number: UQ00-128-R61 UPC 118166 a. Be responsible for all activities necessary to complete the noted phase(s) of the Project as shown in Appendix A. except for activities, decisions, and approvals which are the responsibility of the DEPARTMENT, as expressly required by federal or state laws and regulations, or as otherwise agreed to, in writing, between the Parties. Every phase of the Project will be designed and constructed to meet or exceed current American Association of State Highway and Transportation Officials standards when the facilities are locally maintained and shall further comply with all supplementary standards established by the DEPARTMENT when the facilities are maintained by the DEPARTMENT. b. Meet all funding obligation and expenditure timeline requirements in accordance with all applicable federaf and state laws and regulations, all applicable Commonwealth Transportation Board and DEPARTMENT policies, and those additional requirements as identified in Appendices A and B to this Agreement. Noncompliance with this requirement may result in deallocation of the funding from the Project, rescission of state funding match, termination of this Agreement, or the DEPARTMENT denial of future requests to administer projects by the LOCALITY, all of which actions are at the discretion of the DEPARTMENT or as can be taken pursuant to applicable laws, regulations or policies. c. Administer the Project in accordance with the DEPARTMENT's most current LAP Manual and other guidelines applicable to Locally Administered Projects as published by the DEPARTMENT. d. Provide timely certification by a LOCALITY official of the LOCALITY'S compliance with applicable laws and regulations on the State Certification Form for State Funded Projects or in another manner as prescribed by the DEPARTMENT. e. Maintain accurate and complete records of the Project's development as required in the LAP Manual and any supplemental guidance and directives of the DEPARTMENT and retain documentation of all expenditures and make such information available for inspection or auditing by the DEPARTMENT upon request. Records and documentation for the Project shall be maintained for no less than three (3) years following the DEPARTMENT'S acceptance of the final voucher on the Project. f. At least quarterly, but no more frequently than monthly, submit invoices with supporting documentation to the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting documentation shall include copies of vendor and contractor invoices paid by the LOCALITY, an up-to-date Project summary and schedule. and a summary of all payment requests, payments and adjustments. A request for reimbursement shall be made within 90 days after any eligible project expenses are incurred by the LOCALITY. Reimbursement for eligible expenditures shall not exceed funds allocated each year for the Project by the Commonwealth Transportation Board in the Six Year Improvement Program. OAG Approved 7 2& 2022 2 State Aid Project Administration Agreement Locality-: City of Roanoke Project Number U000-128-R56. UPC 118161 Project'Number: U000-128-R59_ UPC 118164 Project Number: U000-128-R61. UPC 118166 g. Reimburse the DEPARTMENT for all Project expenses incurred by the DEPARTMENT if., due to action or inaction of the LOCALITY, the Project becomes ineligible for state reimbursement, or in the event the reimbursement is required by the provisions of § 33 2-214 or § 33.2-331 of the Code of Virginia ( 1950) as amended, or other applicable provisions of state law or regulations. h. On Projects that the LOCALITY is providing the required match to state funds, pay the DEPARTMENT the LOCALITY's match for eligible Project expenses incurred by the DEPARTMENT in the performance of activities set forth in paragraph 2.a. i. Admuiister the Project in accordance with all applicable federal, state, and local laws and regulations. Failure to fulfill legal obligations associated with the Project may result in forfeiture of state -aid reimbursements J. If legal services other than that provided by staff counsel are required in connection with condemnation proceedings associated with the acquisition of Right -of -Way, the LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of outside counsel approved by the Office of the Attorney General. Costs associated with outside counsel services shall be reimbursable expenses of the Project. k. Provide, or have others provide, maintenance of the Project upon completion, unless otherwise agreed to by the DEPARTMENT. Where the Project results in physical construction, the LOCALITY will continue to operate and maintain the Project in accordance with the final constructed design as approved by the DEPARTMENT. The LOCALITY agrees that any modification of the approved design features, without the approval of the DEPARTMENT. may, at the discretion of the DEPARTMENT, result in restitution either physically or monetarily as detennined by the DEPARTMENT. The DEPARTMENT shall: a. Perform any actions and provide any decisions and approvals, within a reasonable time, which are the responsibility of the DEPARTMENT, as required by federal and state laws and regulations or as otherwise agreed to, in writing, between the parties. b. Upon receipt of the LOCALITY's invoices pursuant to paragraph 21, reimburse the LOCALITY the cost of eligible Project expenses, as described in Appendix A. Such reimbursements shall be payable by the DEPARTMENT within 30 days of an acceptable submission by the LOCALITY. c. Where applicable, submit invoices to the LOCALITY for the LOCALITY's share of eligible Project expenses incurred by the DEPARTMENT in the performance of activities pursuant to paragraph 2.a. and 3.a. d. Audit the LOCALITY's Project records and documentation as may be required to verify LOCALITY compliance with applicable laws and regulations. OAG Approved 7'28'2022 State Aid Project Administration Agreement Locality City of Roanoke Project Number: U000-128-R-56. UPC 118161 Project Number: U000-128-R59. UPC 118164 Project Number: U000-128-R61. UPC 118166 e. Upon LOCALITY'S request, make available to the LOCALITY guidelines to assist the Parties in carrying out responsibilities under this Agreement. 4. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the DEPARTMENT's agent for the purpose of conducting survey work pursuant to § 33.2- 101 I of the Code of Virginia (1950). as amended. 5. Nothing in this Agreement shall obligate the Parties hereto to expend or provide any funds in excess of funds agreed upon in this Agreement or as shall have been included in an annual or other lawful appropriation. State and federal Project funding is limited to those identified in the Appendix A of this Agreement and is allocable only upon LOCALITY'S compliance with all requirements of this Agreement. In the event the cost of all or part of the Project is anticipated to exceed the allocation shown on Appendix A, the Parties agree to cooperate in seeking additional funding for the Project or to terminate the Project before Project costs exceed the allocated amount. Any requested increase in federal or state funding is subject to DEPARTMENT policy and procedures applicable to the funding source and is not guaranteed. 6. Nothing in this Agreement shall be construed as a waiver of the LOCALITY's or the Cominonwealth of Virginia's sovereign immunity. 7. The Parties mutually agree and acknowledge, in entering this Agreement, that the individuals acting on behalf of the Parties are acting within the scope of their official authority and capacity and the Parties agree that neither Parry will bring a suit or assert a claim against any official, officer, or employee of either Party, in their individual or personal capacity, for a breach or violation of the terms of this Agreement or to otherwise enforce the terms and conditions of this Agreement The foregoing notwithstanding, nothing in this subparagraph shall prevent the enforcement of the terms and conditions of this Agreement by or against either Party in a competent court of law. 8. The Parties mutually agree that no provision of this Agreement shall create in the public, or in any person or entity other than the Parties, rights as a third party beneficiary hereunder, or authorize any person or entity, not a party hereto, to maintain any action for, without limitation, personal injury, property damage, breach of contract, or return of money, or property, deposit(s), cancellation or forfeiture of bonds, financial instruments, pursuant to the terms of this Agreement or otherwise. Notwithstanding any other provision of this Agreement to the contrary, unless otherwise provided, the Parties agree that the LOCALITY or the DEPARTMENT shall not be bound by any agreements between either party and other persons or entities concerning any matter which is the subject of this Agreement, unless and until the LOCALITY or the DEPARTMENT has, in writing, received a true copy of such agreement(s) and has affinnatively agreed, in writing, to be bound by such Agreement. 9. This Agreement may be terminated by either Party upon 30 days advance written notice to the other Party. Eligible Project expenses incurred through the date of termination shall be reimbursed in accordance with paragraphs, 2.g., 21, and 3.b, subject to the limitations OAG Approved 7 28'2022 4 State Aid Project Administration Agreement Locality: Cite of Roanoke Project Number: U000-128-R56, UPC 118161 Project Number: U000-128-R59. UPC 118164 Project Number: U000-128-R61, UPC 118166 established in this Agreement and Appendix A. Upon termination and unless otherwise agreed to, the DEPARTMENT shall retain ownership of plans. specifications, and right of way for which state funds have been provided, unless all state funds provided for the Project have been reimbursed to the DEPARTMENT by the LOCALITY, in which case the LOCALITY will have ownership of the plans, specifications, and right of way. 10. Prior to any action pursuant to paragraphs 2.b or 2.h of this Agreement, the DEPARTMENT shall provide notice to the LOCALITY with a specific description of the LOCALITY'S breach of this Agreement. Upon receipt of a notice of breach, the LOCALITY will be provided the opportunity to cure such breach or to provide a plan to cure to the satisfaction to the DEPARTMENT. If, within sixty (60) days after receipt of the written notice of breach, the LOCALITY has neither cured the breach, nor is diligently pursuing a cure of the breach to the satisfaction of the DEPARTMENT, then upon receipt by the LOCALITY of a written notice from the DEPARTMENT stating that the breach has neither been cured, nor is the LOCALITY diligently pursuing a cure, the DEPARTMENT may exercise any remedies it may have under this Agreement or at law or in equity. 11. THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has been prepared jointly by the Parties and shall be construed simply and in accordance with its fair meaning and not strictly for or against any Party. 12. THE LOCALITY and the DEPARTMENT further agree that should Federal -aid Highway funds be added to the Project, this Agreement is no longer applicable. The LOCALITY and the DEPARTMENT mutually agree that they shall then enter into a Standard Project Administration Agreement for Federal -aid Projects upon execution of which this Agreement shall be terminated. 13. THIS AGREEMENT, when properly executed, shall be binding upon both Parties, their successors, and assigns. 14. THIS AGREEMENT may be modified only in writing by mutual agreement of the Parties. The remainder of this page is BLANK OAG Approved 7'28 '2022 State Aid Project Administration Agreement Locality-: Citv of Roanoke Project Number: u000-128-R56_ UPC 118161 Project Number: L10o0-128-R59, UPC 118164 Project Number: U000-128-R61. UPC 118166 IN WITNESS WHEREOF, each Party hereto has caused this Agreement to be executed by their duly authorized representatives, acknowledging and agreeing that any digital signature affixed hereto shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature. CITY OF ROANOKE, VIRGIN -IA: Signature I itle Date NOTE: The official signing for the LOCALITY must attach a certified copy of his or her authority to execute this Agreement. COMMONWEALTH OF VIRGII`IA, DEPARTMENT OF TRANSPORTATION: Signature Date Chief of Policy, Commonwealth of Virginia. Department of Transportation Attachments Appendix A Appendix B OAG Approved 11 28 2022 Locally Administered State -aid Agreement Appendix B — Special Funding Program Conditions and Requirements 1 Project Number UPC Local Government U000-128-R56 118161 U000-128-R59 118164 City of Roanoke U000-128-R61 118166 i SMART SCALE Administration of this Project, including but not limited to Project estimate, schedule and commitment to funding, is subject to the requirements established in the Commonwealth Transportation Board's (CTB's) most current Policy for Implementation of the SJ1L4RT SCALE Project Prioritisation Process, the applicable requirements of the Code of Virginia, and VDOT's applicable Instructional and Informational Alenloranda. Without limiting the foregoing, this Project has been selected through the Smart Scale (HB2) application and selection process and will remain in the Six -Year Improvement Plan as a funding priority unless certain conditions set forth in the CTB's most current Policy for Implementation of a Project Prioritisation Process arise. Pursuant to the CTB's Polici, for Implementation of a Project Prioritization Process, this Project will be re -scored and/or the funding decision re- evaluated if any of the following conditions apply: a change in the scope, an estimate increase, or a reduction in the locally/regionally leveraged funds. Applications may not be submitted in a subsequent SMART SCALE prioritization cycle to account for a cost increase on a previously selected project. This Project shall be initiated and at least a portion of the Project's programmed funds expended within one year of the budgeted year of allocation or funding may be subject to reprogramming to other projects selected through the prioritization process. In the event the Project is not advanced to the next phase of construction when requested by the CTB, the LOCALITY or the localities within the metropolitan planning organization may be required, pursuant to § 33.2-214 of the Code of Virginia, to reimburse the DEPARTMENT for all state and federal funds expended on the Project. Revenue Sharing This Project shall be administered in accordance with VDOT's most current Revenue Sharing Prograin Guidelines. Without limiting the foregoing, the Project shall be initiated such that at least a portion of the Revenue Sharing Funds are expended within one year of allocation. For any project that has not been initiated within one year, the CTB has the discretion to defer consideration of future allocations until the project moves forward. Further, if the Project has not been initiated within two fiscal years subsequent to the allocation of Revenue Sharing Funds, the Revenue Sharing OAG Reviewed 7/28/2022 1 Funds for the Project may be subject to deallocation from the Project at the discretion of the CTB. Econoinic Access This Project shall be administered in accordance with VDOT's most current Economic De.Velopinent Access Prograin Guide. Airport Access This Project shall be administered in accordance with VDOT's most current AiiportAccess Prograin Guide. Recreational Access This Project shall be administered in accordance with VDOT's most current Recreational Access Program Guide. Authorized Locality Official Signature and Date OAG Reviewed 7/28/2022 Appendix A - Locally Administered Version O 10/19/2022 UPC 1118161 7 State Project # I 0000-128-R56 CFDA # N!A Locality UE1 #:I NBFNAEXRHD76 Locality City of Roanoke Address: 215 Church Avenue, SW, Roanoke, VA 24011 Work Description own own - 15L Street, bvv Draini 1, 1mprovemen oano e. Significant Uy—p—a—s—sfrom Luck Avenue flows down the west side of First Street. To reduce flooding along First and to reduce the amount of bypass that reaches Campbell Avenue.. increased inlet capacity is required. Project Location 24011-1902 (Zip +4) Project Polift of Contact Locality Project Manager " Name: Joseph Arthur Phone: 540-853-5901 Email: Joseph.Arthur@roanokeva.gov VDOT Protect Coordinator Name: Jessie Nester Phone: 540-613-4115 Email: Jessie. Nester@vdot.virginia.gov F'rojec# 6stlmatbes Preliminary Right of Way and Engineering Utilities Construction Total Estimated Locality Project Expenses $13,000 $0 $83,000 $96 000 Estimated VDOT Project Oversight $2,000 $0 $2;000 , $4,000 Estimated VDOT Project Services (Appendix C) $0 $0 $0 $0 Estimated Total Project Costs $15,000 $0 $85,000 $100,000 P Financi " Allocated Funds Type yP Allocated Funds Local °io Local Share Total Max Reimbursement tal ToEstimated Amount Participation P to Locality Reimbursement to Locality Revenue Sharing $78,852 50% $39,426 $39,426 Local Funds $21,148 100% $21,148 $0 Funding Totals NnfP - ThP f,rnac n-f -,, nt r,,,�,,., $100,000 .. . $60,574 $39,426 $35,426 � .Ua u wuvr w rums Uri me project This Appendix A supersedes all previous versions signed by VDOT and the LOCALITY for the Project Authorized Locality Official Title of Locality Official Date Authorized VDOT Official Title of VDOT Official This attachment is certified and made an official attachment to this document by the Parties to this Agreement. Date Updated June 2022 Appendix A - Locally Administered Version Onginal Prepared Date 10/19'2022 i Project oetalIS UPC: 118164 State Project # U000-128-R59 I CFDA # N!A Locality UEl #: JNBFNAEXRHD76 _ Locality. City of Roanoke Address. 215 Church Avenue, SW, Roanoke, VA 24011 Work Description Glade Creek Drainage Improvements 2. Kermit.. Clyde & Dunkirk - Backwater from Project Location Glade Creek encroaches into inner lots and floods adjoining dwellings. (Zip +4) 24012-8414 Project Points of Contact Locality Project Manager VDOT Project Coordinator Name: Joseph Arthur Name: Jessie Nester Phone: 540-853-5901 Phone: 540-613-4115 Email: Joseph.Arthur@roanokeva.gov Email: Jessie. Nester@vdotvirginia.gov Project Estimates Preliminary Right of Way and Engineering Utilities Construction Total Estimated Locality Project Expenses $49,000 $0 $1,038,000 $1,087,000 Estimated VDOT Project Oversight $10,000 $1,000 $10,000 $21,000 Estimated VDOT Pro ect Services(Appendix C $0 $0 $0 $0 Estimated Total Project Costs $59,000 $1,000 $1,048,000 $1,108,000 Project Finisneft Allocated Funds Type Allocated Funds Local % Local Share Total Max Reimbursement Total Estimated Amount Participation P to Locality Reimbursement to Locality Revenue Sharing $873,670 50% $436,835 $436,835 Local Funds $234;330 100% $234,330 $0 Funding Totals AJntp _ Tha trrnric nrrlar is ..nt ;,,.+:..�r�.e ,...F„ $1,108,000 -. $671,165 $436,835 $415,835 This Appendix A supersedes all previous versions signed by VDOT and the LOCALITY for the Project. Authorized Locality Official Date Authorized VDOT Official Title of locality OMciai Title of VDOT Official This attachment is certified and made an official attachment to this document by the Parties to this Agreement. Updated June 2022 Appendix A - Locally Administered Prepared Date 10r 1912022 Project details UPC: 1118166 State Project # U000-128-R61 CFDA #: N.'A Locality UEl # NBFNAEXRHD76 Locality City of Roanoke 1 Address 215 Church Avenue, SW, Roanoke, VA 24011 Work Description Project Location 24011-1703 (Zip +4) Pr Polift of Contact Locality Project h1anager VDOT Project Coordinator Name: Joseph Arthur Name: Jessie Nester Phone: 540-853-5901 Phone: 540-613-4115 Email: Joseph.Arthur@roanokeva.gov Email: Jessie. Nester@vdot.virginia.gov Eatima�s Preliminary Right of Way and EngineeringUtilities Construction Total Estimated Locality Project Expenses $24,000 $29,000 $194,000 $247700 Estimated VDOT Project Oversight $2,000 $1.000 $2,000 $5,000 Estimated VDOT Project Services (Appendix C) $0 $0 $0 Estimated Total Project Costs $26,000 $30,000 $196,0001 $0 $252,000 Project Fiinarrcing Allocated Funds Type Allocated Funds Local 4o Local Share Total Max Reimbursement Total Estimated Amount Participation P to Locality Reimbursement to Locality Revenue Sharing S198,704 50% $99,352 $99", Local Funds $53,296 1000% $53,296 $0 $94, 352 Funding Totals S252,000 $152,648 $99,352 Note - The NnH.,; nrrfPr m not —1i—t— nr t— ,,, —, �,.e..,, ,..a,._ ,.,.....�_ _ This Append)(A supersedes all previous versions signed by VDOT and the LOCALITY for the Project Authorized Locality Official Date Title of Locality Official Authorized VDOT Official Title of VDOT Official This attachment is certified and made an official attachment to this document by the Parties to this Agreement. Date Updated June 2022 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 61" day of March 2023. No. 42597-030623. A RESOLUTION authorizing the acceptance of a Certified Local Government grant from the Virginia Department of Historic Resources, and authorizing the execution of necessary documents, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the Certified Local Government grant funding in the amount of $40,000, with a $20,000 local match from the City, for nomination of the Norwich -Virginia Heights area for inclusion on the Virginia Landmarks Register and the National Register of Historic Places, all of which is more particularly described in the City Council Agenda Report dated March 6, 2023. 2. The City Manager or his designee is authorized to execute, for and on behalf of the City, any and all requisite documents pertaining to the City's acceptance of the grant, such documents to be approved as to form by the City Attorney, and to furnish such additional information as may be required by the Virginia Department of Historic Resources in connection with the grant. 3. The City Manager or his designee is further authorized to take any further actions, and to execute any additional documents, approved as to form by the City Attorney, needed to implement and administer the Certified Local Government grant. ATTEST: City Clefk. - IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of March 2023. No. 42598-030623. AN ORDINANCE to appropriate funding from the Virginia Department of Historic Resources (DHR) amending and reordaining certain sections of the 2022-2023 Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 Grant Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations Program Activities Revenues CLG Norwich Survey FY23 CLG Norwich Survey FY23 - Local 35-610-8504-2066 $40,000 35-610-8504-8504 20,000 35-610-8504-8505 20,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 6, 2023 Subject: Acceptance of Certified Local Government (CLG) Grant Funds for Norwich Survey and National Register Nomination. Background: The City of Roanoke Planning, Building & Development Department has obtained a Certified Local Government (CLG) grant through the Virginia Department of Historic Resources (VHDR) to prepare nomination of the Norwich -Virginia Heights area for inclusion on the Virginia Landmarks Register and the National Register of Historic Places. The grant requires a $20,000 match from the City of Roanoke. Virginia's Department of Historic Resources (DHR) is required by provisions of the National Historic Preservation Act to grant at least 10% of its annual Historic Preservation Fund monies to CLGs in the state. The CLG Grant Program can be used for a variety of projects including surveys, National Register nominations, preparation of preservation plans, and educational events. In response to DHR's 2022-2023 Request for Applications, the City of Roanoke's Department of Planning Building and Development applied for funds for professional consulting services to conduct an architectural survey and National Register Nomination of the Norwich Neighborhood. National Registor Historic Districts have provided property owners and developers within the City of Roanoke the opportunity to access an important economic development tool — specifically, state and federal tax credits (financial incentives) to improve properties in a manner that preserves the character of historic buildings. The survey area is outlined in yellow on the attached map (Exhibit A). The scope of the project includes reconnaissance -level survey of approximately 300 properties considered eligible for inclusion in a potential National Historic District. Considerations: Owners of properties in the State and the National Register Historic Districts are eligible to take advantage of federal and state historic tax credits for improvements made to rehabilitate their properties. Listing is therefore an important tool for revitalization. Designation as a state and national register historic district does convey application of local design requirements. Property owners must adhere to the Secretary of Interior's Standards for Rebailitation if they choose to apply for state and federal historic tax credits; DHR oversees the review process associated with historic tax credits. Historic survey and National Register nomination work requires the expertise of a consultant with highly -specialized knowledge and skills to document the architectural character of structures and prepare the nomination form conveying the level of significance relative to the criteria for consideration for listing on the National Register of Historic Places. Recommended Action: Authorize the City Manager or his designee to execute any required grant agreements or documents such to be approved as to form by the City Attorney, and to take any necessary actions to revise, implement and administer such grant. Adopt the accompanying budget ordinance to appropriate funding in the amount of $40,000, including a local match in the amount of $20,000, into expenditure accounts to be established by the Director of Finance in the Grant Fund. M/i Bob Cowell, City Manager Distribution: Council Appointed Officers Brent Robertson, Assistant City Manager/Director of Finance Amelia Merchant, Deputy Director of Finance Chris Chittum, Assistant City Manager Jillian Papa Moore, Acting Director of Planning, Building & Development Timothy Spencer, City Attorney Laura Carini, Senior Assistant City Attorney Parviz Moosavi, Historic Preservation Planner NOW.ch lleftnal R ►ster INsa r� Proposed boundaries [EXHIBIT A Once cart "Turkey Bottom," the area now known as Norwich was Bain 2882 and theassociated growth, s site for industrial development. Development Company in s8gowith hem investors, of over Si million. i sides of the railroad and river with IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6`h day of March 2023. No. 42599-030623. A RESOLUTION authorizing the acceptance of a Certified Local Government grant from the Virginia Department of Historic Resources, and authorizing the execution of necessary documents, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the Certified Local Government grant funding in the amount of $12,500, with a $1,500 local match from the City, to host professional training for the City's Architectural Review Board, all of which is more particularly described in the City Council Agenda Report dated March 6, 2023. 2. The City Manager or his designee is authorized to execute, for and on behalf of the City, any and all requisite documents pertaining to the City's acceptance of the grant, such documents to be approved as to form by the City Attorney, and to furnish such additional information as may be required by the Virginia Department of Historic Resources in connection with the grant. 3. The City Manager or his designee is further authorized to take any further actions, and to execute any additional documents, approved as to form by the City Attorney, needed to implement and administer the Certified Local Government grant. ATTEST: City Clerk, - IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6tn day of March 2023. No. 42600-030623. AN ORDINANCE to appropriate funding from the Virginia Department of Historic Resources (VDHR), amending and reordaining certain sections of the 2022- 2023 Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 Grant Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations Program Activities Revenues CLG Training Program FY23 CLG Training Program FY23 - Local 35-610-8502-2066 $12,500 35-610-8502-8502 11,000 35-610-8502-8503 1,500 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: - City Clerk. - - i ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 6, 2023 Subject: Acceptance of Certified Local Government (CLG) Grant Funds to Host Professional Training for the City's Architectural Review Board. Background: Virginia's Department of Historic Resources (DHR) is required by provisions of the National Historic Preservation Act to grant at least 10% of its annual Historic Preservation Fund monies to CLGs in the state. The CLG Grant Program can be used for a variety of projects including surveys, National Register nominations, preparation of preservation plans, and educational events. In response to DHR's 2022-2023 Request for Applications, the City of Roanoke's Department of Planning Building and Development, in collaboration with the National Alliance of Preservation Commissions, applied for funds to host an educational full -day workshop for historic preservation commissioners, City staff and other interested parties, tentatively scheduled to coincide with National Historic Preservation Month, May 2023. The City of Roanoke received a CLG Grant award from DHR in the total amount of $12,500. A 12% match of $1,500 is required from the City of Roanoke as a condition of the grant award. The professional speakers, training and all materials will be provided by the National Alliance of Preservation Commissions (NAPC) under contract with Planning Building and Development through the NAPC's Commissioners Assistance and Mentoring Program (CAMP). The grant will underwrite all costs of CAMP (with the exception of lunch and refreshments). Considerations: Attendance at the workshop will meet annual training requirements for CLG architectural review board members and will be accredited by the American Institute of Architects and the American Planning Association. As such, the CAMP session will be of particular benefit to the City of Roanoke ARB members and staff by providing a productive and professionally - facilitated framework to consider controversial topics in historic districts, including but not limited to use of alternative energy sources, replacement roofing and windows, and enforcement. While fulfilling a critical training need, this workshop also serves to build a stronger alliance and network of preservation professionals and stakeholders in preservation in the City of Roanoke. Recommended Action: Authorize the City Manager or his d agreements or documents such be approved as to form by the City Attorney, and the grant, to execute any to dtake grant any necessary actions to revise, implement and administer such grant. of an in budget ordinance to appropriate funding in theamount o nt established Adopt the accomp y 9 including a local match in the amountGrant of Fund. 0, into expenditure accounts by the Director of Finance in the Bob Cowell, City Manager Distribution: Council Appointed officers Brent Robertson, Assistant City Manager/Director of Finance Amelia Merchant, Deputy Director of Finance Chris Chittum, Assistant City Manager M e Acting Director of Planning, Building & Development anan Papa oor , Timothy Spencer, City Attorney Laura Carini, Senior Assistant City Attorney Parviz Moosavi, Historic Preservation Planner IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 61h day of March 2023. No. 42601-030623. AN ORDINANCE authorizing the City Manager to execute Amendment No. 1 to the Contract for Purchase and Sale of Real Property identified as a portion of 2424 Brambleton Avenue, S.W., bearing Official Tax Map No. 1470301, dated December 20, 2022, between the City of Roanoke, Virginia, (City), and Ken' and Justin vanBlaricom, (Buyers). WHEREAS, the Council of the City of Roanoke adopted Ordinance No. 42519-121922, adopted on December 19, 2022, in which Council approved the terms of the Contract between the City and Buyers; WHEREAS, the Contract provided the Closing Date was to occur no sooner than thirty (30) days but no later than ninety (90) days after satisfaction of all conditions set forth in Section 11, and no later than 90 days after the execution of the Contract; WHEREAS, Buyer has requested an extension of the Closing Date, as defined in the Contract, to complete the conditions prior to Closing, such as rezoning and preparing a subdivision plat; and WHEREAS, Buyer and Seller desire to amend the Contract to address these matters in accordance with the terms of Amendment No. 1. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. City Council hereby approves the terms of Amendment No. 1 to the Contract as set forth in the City Council Agenda Report dated March 6, 2023, which Amendment No. 1 amends the Contract approved by City Council by Ordinance No. 42519-121922, adopted on December 19, 2022. 1 2. The City Manager or his designee is hereby authorized on behalf of the City to execute Amendment No. 1 to the Contract, to amend certain terms of the Contract to extend the closing date to no later than June 30, 2023, as set forth in the aforementioned City Council Agenda Report. Amendment No. 1 to the Agreement is to be substantially similar to the Amendment No. 1 attached to the Agenda Report. 3. The City Manager or his designee is further authorized on behalf of the City to negotiate and execute such further documents and take such further actions related to this matter and as may be necessary to implement, administer, and enforce the conditions and obligations pursuant to the Contract and Amendment No. 1. 4. The form of the documents referred to above and in the Agenda Report are to be approved by the City Attorney. 5. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk. 2 AMENDMENT NO. 1 CONTRACT FOR PURCHASE AND SALE OF REAL PROPERTY DATED DECEMBER 20, 2022, BETWEEN CITY OF ROANOKE, VIRGINIA AND KERI AND JUSTIN VANBLARICOM This Amendment No. 1, to the Contract for Purchase and Sale of Real Property dated December 20, 2022, between the City of Roanoke, Virginia, a Virginia municipal corporation ("Seller" or "City"), and Keri and Justin vanBlaricom, individuals ("Buyer"), is made this day of March, 2023, by and between Seller and Buyer. RECITALS: A. Seller and Buyer entered into a Contract for Purchase and Sale of Real Property dated December 20, 2022 ("Contract") under which Contract Seller agreed to sell, and Buyer agreed to purchase, the Property as defined therein. B. Under the terms of the Contract, the Closing Date was to occur transaction no sooner than thirty (30) days but no later than ninety (90) days after satisfaction of all conditions set forth in Section 3, and no later than 90 days after the execution of the Contract. C. Buyer has requested an extension of the Closing Date, as defined in the Contract, to complete the conditions prior to Closing, such as rezoning and preparing a subdivision plat. D. Buyer and Seller desire to amend the Contract to address these matters in accordance with the terms of this Amendment No. 1. NOW, THEREFORE, based upon the mutual covenants and agreements set forth in the Recitals which are incorporated as a part of this Amendment No. 1, and for other good and valuable consideration, the sufficiency of which the parties acknowledge, Seller and Buyer agree as follows: Amendments to Contract. Seller and Buyer hereby amend Section I LC of the Contract as follows: SECTION 11. TITLE AND CLOSING. C. Buyer and Seller shall consummate and complete the Closing of this transaction no later than June 30, 2023. Buyer shall designate the specific date on which the Closing shall occur within such period set forth above at least thirty (30) business days prior to the Closing Date. Under no circumstance shall the Closing occur later than June 30, 2023, unless Seller grants further extension periods. 2. Entire Agreement. The Contract, as amended by this Amendment No. 1, constitutes the entire agreement between the parties. The Contract, as amended by Amendment No. 1, remains in full force and effect. IN WITNESS WHEREOF, Buyer and Seller have executed this Amendment No. I by their authorized representatives effective as of the date first above written. WITNESS: COMMONWEALTH OF VIRGINIA CITY OF ROANOKE, to -wit: CITY OF ROANOKE, VIRGINIA By Robert S. Cowell, Jr., City Manager The foregoing instrument was acknowledged before me this day of March, 2023, by Robert S. Cowell, Jr., City Manager for the City of Roanoke, Virginia, a Virginia Municipal Corporation, for and on behalf of said municipal corporation. My commission expires: Approved as to Form: Assistant City Attorney Authorized by Ordinance No. Notary Public Approved as to Execution: Assistant City Attorney SEAL By Keri vanBlaricom C Justin vanBlaricom COMMONWEALTH OF VIRGINIA To -Wit: CITY OF The foregoing instrument was acknowledged before me this _day of March, 2023, by Keri vanBlaricom. My commission expires: Notary Public COMMONWEALTH OF VIRGINIA To -Wit: CITY OF SEAL The foregoing instrument was acknowledged before me this _day of March, 2023, by Justin vanBlaricom. My commission expires: Notary Public SEAL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN, that the Council of the City of Roanoke, Virginia (the "City"), will hold a public hearing on Monday, March 20, 2023, at 7100 P.M., local time, or as soon thereafter as the matter may be heard, in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011, with respect to the proposed adoption by the Council of a Resolution giving preliminary authorization to the City to contract and issue general obligation indebtedness of the City in a maximum principal amount not to exceed $10,500,000 (the "General Obligation Debt"), to also authorize advanced payment to the Economic Development Authority of the City of Roanoke, Virginia (the "Roanoke EDA") for an amount not to exceed $10,500,000 and to enter into a general obligation payment support agreement (the "Payment Agreement") with the Roanoke EDA for the purpose of providing funds to the Roanoke EDA to pay debt service on certain bonds, revenue anticipation notes or revenue notes of the Roanoke EDA (the "EDA Notes"). The proceeds of the EDA Notes will be used by the Roanoke EDA in accordance with the enabling statute of the Roanoke EDA to make loans for and to assist with a portion of the costs of economic development of the properties known as the Roanoke Industrial Development Center, including a portion of the costs of site acquisition, clean-up, stormwater, utility and other public improvements and environmental mitigation. Pursuant to the Payment Agreement, the City will agree to pay the principal of the EDA Notes in an amount not to exceed $10,500,000, together with interest thereon, and redemption price, if any, and will irrevocably pledge its full faith and credit for the payment of the General Obligation Debt with respect to the EDA Notes and the satisfaction of the City's obligations under the Payment Agreement. All members of the public and interested individuals are invited to attend such hearing and to appear and present their view on the proposed Resolution and the proposed General Obligated Debt, both orally and in writing. Should written comments be presented, three copies should be made available to the undersigned at or before the public hearing. If you are a person with a disability who needs accommodations for this public hearing, please contact the City Clerk's Office at (540) 853-2541, by Thursday, March 16, 2023. The full text of the proposed Resolution is on file in the office of the City Clerk, Noel C. Taylor Municipal Building, Room 456, 215 Church Avenue, S.W., Roanoke, Virginia 24011. The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would like to request an interpreter, please let us know at least 24 hours in advance by calling (540) 853-1283. La Ciudad de Roanoke proporciona interpretaci6n sin costo por todas citas publicas, previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con at menos 24 horas de antelaci6n por Ilamar (540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhah tujulishe angalau saa 24 kabla kwa kupiga simu (540) 853-1283. .$� =9 s Jam' ..' =�'.;r!.rr-=t.4—. ,'. J, rs-• y-S 24 J+t-',iet:v' J,- ��iiC,,:yx y L-,- Dated: March 10, 2023 CECELIA F. MCCOY, CMC City Clerk City of Roanoke, Virginia iddlillow ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 6, 2023 Subject: Approval of Amendment No. 1 for the sale of approximately 1.1 acres and improvements — former Fishburn Park Caretaker's Cottage. Background: The City of Roanoke has a contract to sell approximately 1.1 acres of land which includes the former Fishburn Park Caretaker's Cottage located at 2424 Brambleton Ave., S.W. (Property), the Property being a portion of Tax Map Number 1470301, to Keri and Justin vanBlaricom ("Buyer"). The Buyer proposes to pay ten dollars ($10.00) for the Property in order to restore the building and use it as a Coffee House Cafe. City Council conducted a public hearing on November 21, 2022, at 7:00 p.m. to consider the proposed transaction. Following receiving comments from the public, the Council voted to approve the sale. The Buyer has informed City staff that more time is needed for closing in order to complete the rezoning process and the separation of the parcel from the park. The Buyer requests the City to amend the proposed closing date to September 29, 2023. Recommended Action: Adopt the attached ordinance authorizing the City Manager or his designee to execute an Amendment No. 1 to the Agreement between the City of Roanoke and Keri and Justin vanBlairicom, (Buyer), substantially similar to the Amendment No. 1 attached to this Report, with an extended closing date of September 29, 2023, and make such other amendments to the Agreement that are set forth in the proposed Amendment No. 1. All documents are subject to approval as to form by the City Attorney. M/i Bob Cowell, City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager/Director of Finance Amelia C. Merchant, Deputy Director of Finance Marc Nelson, Director of Economic Development Cassandra L. Turner, Economic Development Specialist AMENDMENT NO. 1 CONTRACT FOR PURCHASE AND SALE OF REAL PROPERTY DATED DECEMBER 20, 2022, BETWEEN CITY OF ROANOKE, VIRGINIA AND KERI AND JLTSTIN VA_'VBLARICOM This Amendment No. 1, to the Contract for Purchase and Sale of Real Property dated December 20, 2022, between the City of Roanoke, Virginia, a Virginia municipal corporation ("Seller" or "City"), and Keri and Justin vanBlaricom, individuals ("Buyer"), is made this day of March, 2023, by and between Seller and Buyer. RFCTTAT NC - A. Seller and Buyer entered into a Contract for Purchase and Sale of Real Property dated December 20, 2022 ("Contract") under which Contract Seller agreed to sell, and Buyer agreed to purchase, the Property as defined therein. B. Under the terms of the Contract. the Closing Date was to occur transaction no sooner than thirty (30) days but no later than ninety (90) days after satisfaction of all conditions set forth in Section 3, and no later than 90 days after the execution of the Contract. C. Buyer has requested an extension of the Closing Date, as defined in the Contract, to complete the conditions prior to Closing, such as rezoning and preparing a subdivision plat. D. Buyer and Seller desire to amend the Contract to address these matters in accordance with the terms of this Amendment No. 1. NOW, THEREFORE, based upon the mutual covenants and agreements set forth in the Recitals which are incorporated as a part of this Amendment No. 1, and for other good and valuable consideration, the sufficiency of which the parties acknowledge. Seller and Buyer agree as follows: 1. Amendments to Contract. Seller and Buyer hereby amend Section 11.0 of the Contract as follows: SECTION 11. TITLE AND CLOSING. C. Buyer and Seller shall consummate and complete the Closing of this transaction no later than September 29, 2023. Buyer shall designate the specific date on which the Closing shall occur within such period set forth above at least thirty (30) business days prior to the Closing Date. 2. Entire Agreement. The Contract, as amended by this Amendment No. 1, constitutes the entire agreement between the parties. The Contract, as amended by Amendment No. 1, remains in full force and effect. IN WITNESS WHEREOF. Buyer and Seller have executed this Amendment No. 1 by their authorized representatives effective as of the date first above written. WITNESS: COMMONWEALTH OF VIRGINIA CITY OF ROANOKE. to -wit: CITY OF ROANOKE, VIRGINIA By Robert S. Cowell, Jr., City Manager The foregoing instillment was acknowledged before me this day of March. 2023, by Robert S. Cowell, Jr., City Manager for the City of Roanoke, Virginia, a Virginia Municipal Corporation, for and on behalf of said municipal corporation. My commission expires: Approved as to Form: Assistant City Attorney Authorized by Ordinance No. Notary Public Approved as to Execution: Assistant City Attorney SEAL By Ken vanBlancom By Justin vanBlancom COMMONWEALTH OF VIRGINIA To -Wit: CITY OF The foregoing instrument was acknowledged before me this _day of March, 2023, by Ken vanBlancom. My commission expires: Notary Public COMMONWEALTH OF VIRGINIA To -Wit: CITY OF SEAL The foregoing instrument was acknowledged before me this _day of March, 2023, by Ken' vanBlancom. My commission expires: Notary Public SEAL IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 61h day of March 2023. No. 42602-030623. AN ORDINANCE providing for the acquisition of real property identified as 1620 24th Street, N.E., Tax Map No. 3340526, needed by the City in connection with the 24th Street Stormwater Drainage Improvements Project; authorizing City staff to acquire such property right by negotiation for the City; authorizing the City Manager or his designee to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City wants and needs certain real property rights identified as 1620 24th Street, N.E., Tax Map No. 3340526, needed by the City in connection with the 24th Street Stormwater Drainage Improvements Project, to include temporary and permanent easements, and such other real property interests as needed as set forth in the City Council Agenda Report dated March 6, 2023. Such acquisition will be through funds made available to the City through the VDOT Local Revenue Sharing Funds for the 1400-1500 24th Street Stormwater Drainage Improvements Project. The proper City officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property interests and appropriate ancillary rights with respect to the real property parcel referred to in the abovementioned City Council Agenda Report. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager or his designee is authorized to execute appropriate acquisition documents for the above mentioned parcel for such consideration as deemed appropriate for the necessary interests, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available for these purposes, without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form by the City Attorney, the Director of Finance is authorized to pay the respective consideration to the owners of such real property, certified by the City Attorney to be entitled to same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: - City Clerk:_ - ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 6, 2023 Subject: Acquisition of Real Property Rights for Stormwater Drainage Improvement Project — 1400-1500 24th Street. Background: In September 2019, the City applied for VDOT Local Revenue Sharing Funds for the 1400- 1500 24th Street Stormwater Drainage Improvements Project. In June of 2020, Council authorized the appropriation of these funds. The stormwater improvement project includes the installation of approximately 175 linear feet of permeable concrete in the roadway between 1621 and 1631 24th Street NE. Once complete, the project will alleviate ponding water in the sump of the road and provide water quality benefits. In order to construct, operate, and maintain the proposed improvements, the City will need to acquire real property rights from one or more property owners. Considerations: City Council action is necessary to authorize the acquisition of real property rights needed for the 1400-1500 24th Street Stormwater Drainage Improvements Project. The real property rights needed are outlined below, but are subject to minor variation of location and extent pending final engineering design details. Funding for acquisition of the real property rights will be available in the 24th Street Drainage Improvements multi -year account (Acct 03-530-3020). A permanent drainage and temporary construction easement of variable length and width are required to accommodate construction activities and will affect one (1) property in the general vicinity identified above. The City may also need to acquire various other property rights involving the property listed below and other properties which have not yet been identified for this project. The property that has been identified so far is as follows: Tax Map Address Owner .__.,_. Required Property Rights Parcel Number -- _-------- __ _. - 1620 24" St NE Terry Properties Temporary Construction Easement of VA, Inc. and Permanent DrninanP FacamPnt Recommended Action: Authorize the acquisition of any real property rights needed to construct the proposed 1400- 1500 24th Street Stormwater Drainage Improvements Project, including but not limited to the specific property rights identified in the City Council Agenda Report, by negotiation and execution of the appropriate acquisition documents by the City Manager, such documents to be approved as to form by the City Attorney. Bob Cowell, City Manager Distribution: Council Appointed Officers Amelia C. Merchant, Deputy Director of Finance Ian Shaw, P.E., Acting Director of Public Works Michael Venable, Acting Stormwater Manager Cassandra L. Turner, Economic Development Specialist Elizabeth Paden, P.E., Stormwater CIP Program Manager IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6'h day of March 2023. No. 42603-030623. A RESOLUTION authorizing the City Manager's issuance and execution of additional change orders to the City of Roanoke's contract with E.C. Pace Company, Inc., for additional construction services for the Stormwater Drainage Improvement Project Sunrise Avenue/Oakland Boulevard, N.W.; and authorizing the City Manager or his designee to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such contract, as amended. WHEREAS, the City of Roanoke (City) entered into a contract with E. C. Pace Company, Inc. (Contractor), in March 2022 in the amount of $1,412,213.00 (as such Contract was amended by Change Orders Nos. 1, 2, and 3 to the Contract) for Contractor to construct the Stormwater Drainage Improvement Project Sunrise Avenue/Oakland Boulevard (Project) to alleviate neighborhood flooding; WHEREAS, City and Contractor desire to execute Change Order No. 4 to the Contract for Contractor to perform the following additional work as a result of unforeseen real world conditions and the Project construction plans: (1) replacement of existing sanitary system along Roundhill Avenue, N.W.; (2) reconstruction of the asphalt pavement along Oakland Boulevard as the existing pavement does not have sufficient thickness to allow for placement of mill and overlay; and (3) removal of concrete and regrading of roadway, curb, gutter, and sidewalk along Oakland Boulevard; and WHEREAS, the work to be performed by Contractor pursuant to Change Order No. 4 will cost City $553,587, however it is anticipated that the Western Virginia Water Authority will reimburse City $338,003.03 of such costs, which represents Contractor's cost for replacement of 1 the existing sanitary sewer system along Roundhill Avenue, N.W., pursuant to an amendment to an existing Memorandum of Understanding between City and the Western Virginia Water Authority. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or his designee is hereby authorized, for and on behalf of the City, to issue and execute additional change orders as may be necessary to the City's contract with E.C. Pace, Inc., in an amount not to exceed an additional $553,587 (Change Order No. 4) for additional construction services for the Stormwater Drainage Improvement Project Sunrise Avenue/Oakland Boulevard, N.W., all as more fully set forth in the City Council Agenda Report dated March 6, 2023. 2. The form of such Change Orders and any additional change orders shall be approved by the City Attorney. 3. The Change Orders and such additional amendments, shall provide authorization for additions to the work, with an increase in the amount of the Contract, and provide that the total amount of Change Order No. 4 to the Contract will not exceed $553,587, all as set forth in the above -mentioned City Council Agenda Report. 4. The City Manager or his designee is further authorized to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of the Contract, as amended by the Change Orders and any such additional amendments. Such documents shall be approved as to form by the City Attorney. ATTEST: City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 6, 2023 Subject: Approval of Change Order to Contract with E. C. Pace Company, Inc. Background: The City of Roanoke Stormwater Utility issued an Invitation to Bid (ITB) on January 7, 2022 for the Stormwater Drainage Improvement Project Sunrise Ave. / Oakland Blvd, NW. This project was designed to alleviate neighborhood flooding in the area. In March, 2022 the City entered into a contract with E. C. Pace Company, Inc. in the amount of $1,412,213.00 to construct the aforementioned project. During construction, a conflict with the proposed stormwater drainage system and the existing sanitary sewer system was identified along Roundhill Avenue NW. In order to install the stormwater drainage system per the construction documents, it is proposed that the existing sanitary sewer system is replaced and deepened. The City has a Memorandum of Understanding (MOU) with the Western Virginia Water Authority (WVWA) that outlines the scope of work and reimbursement schedule. City and WVWA have entered into Amendment No. 1 to the MOU to provide for this additional work, subject to City Council approving the change order to the City's contract with E.C. Pace Company, Inc. A copy of Amendment No. 1 to the MOU is in Appendix A of the attached Change Order No. 4. Additionally, during construction, the existing thickness of the asphalt pavement on Oakland Blvd, NW was found to be less than one and one-half inches. As such, a traditional depth for mill and overlay, which is prescribed in the construction documents, cannot be achieved in this condition. Therefore, the pavement in this area must be re -constructed. Lastly, during construction, a conflict in the plans was discovered for the grading of the roadway, curb and gutter, and sidewalk along Oakland Blvd. In order to resolve the conflict, some of the concrete work that had been completed by the contractor has to be removed, and an updated grading plan has been provided by the engineer of record. Considerations: E.C. Pace Company, Inc. submitted proposals for the additional services. The proposed cost is $503,587. City Council approval is needed to authorize the City Manager to execute this change order pursuant to § 42 of the City Charter, as the amount of the change order exceeds the greater of twenty-five percent of the amount of the contract or $50,000. In addition to the above fee, other expenses connected with the project may involve encountering unexpected conditions that may necessitate E.C. Pace Company, Inc. to provide services above those stipulated. Therefore, future amendments may be needed to the Contract with E.C. Pace Company, Inc. to perform additional services to complete the project. However, the total of such other amendments is not expected to exceed an additional $50,000 over and above the previously mentioned $503,587, for total Contract Amendments not to exceed $553,587. Funding is available in the project account 05-530-3042, Sunrise & Oakland Drainage Improvements. Recommended Action: Authorize the City Manager or his designee to execute the change order as mentioned above, approved as to form by the City Attorney, to the City's contract with E.C. Pace Company, Inc. in an amount not to exceed of $553,587 for additional professional services. Authorize the City Manager or his designee to take such actions and to execute such documents, as may be necessary to provide for the implementation, administration, and enforcement of all such change orders to the above -mentioned contract with E.C. Pace Company, Inc., as well as the contract itself. WA/ Bob Cowell, City Manager Distribution: Council Appointed Officers Amelia C. Merchant, Deputy Director of Finance Ian Shaw, P.E., Acting Director of Public Works Michael Venable, Acting Stormwater Manager Elizabeth Paden, P.E., Stormwater CIP Program Manager E.C. Pace Company, Inc. Change Order #4 to Contract4 C22-3010-107 Sunrise Oakland Drainage Improvement Project CHANGE ORDER NO. 4 DATE: March 6, 2023 PROJECT: Sunrise Oakland Drainage Improvement Project CONTRACTOR: E. C. Pace Company, Inc. CONTRACT DATE: April 7, 2022 DESCRIPTION OF CHANGE ORDER: This change order covers three distinct areas of work. Work Item A. The City of Roanoke and the Western Virginia Water Authority (WVWA) executed a Memorandum of Understanding on November 1, 2022. This MOU was amended on February 24, 2023 for the replacement of the 8" sanitary sewer line and associated laterals along Round Hill Ave as described in the Change Order Proposal from E.C. Pace Company, Inc. dated 2/15/2023. Appendix A contains the amendment to the MOU which details the agreement, and the attached email from E.C. Pace states the request and reasoning for the additional 60 days. Work Item A Cost to be Reimbursed by WVWA: $338,003.00 Work Item A Cost to City: $51,600.00 Work Item A additional consecutive calendar days: 60 Work Item B. During construction it was discovered that the existing asphalt along Oakland Blvd is not thick enough to allow for a mill and overlay of the road as shown in the construction documents. Therefore, the pavement in this area must be re -constructed. Appendix B contains an email and drawing markup that show the proposed extents of the pavement re -construction and the cost for the work. Work Item B Cost: $30,595.00 Work Item B additional consecutive calendar days: 0 Work Item C. During construction, a conflict in the plans was discovered for the grading of the roadway, curb and gutter, and sidewalk along Oakland Blvd. In order to resolve the conflict, some of the concrete work that had been completed by the contractor has to be removed, and an updated grading plan has been provided by the engineer of record. Appendix C contains a proposal to remove concrete work as needed, re -construct the corridor per the updated grading plan, and adjust the top elevation of utilities as needed (storm drainage structures and water meters). The proposal includes a request for an additional 45 days. Work Item C Cost: $83,389 Work Item C additional consecutive calendar days: 45 Work Item D. In addition to the above fee, other expenses connected with the project may involve encountering unexpected conditions that may necessitate E.C. Pace Company, Inc. to provide services above those stipulated. Therefore, future amendments may be needed to the Contract with E.C. Pace Company, Inc. to perform additional services to complete the project. However, the total of such other amendments is not expected to exceed an additional $50,000. Work Item D Cost: $50,000 Work Item D additional consecutive calendar days: 0 Work included under this Change Order was not part of the original scope of services and is identified in the attachments as noted above. Lump Sum Cost TOTAL CHANGE ORDER NO.4 ADDITIONAL CONSECUTIVE CALENDAR DAYS Original contract amount Contract amount adjusted for previous change order Net amount of this change order Contract amount after this change order Consecutive calendar day time extension after this change order $553,587 $553,587 105 Days $1,412,213.00 1,593,298.70 $553,587.00 $2,146,885.70 147 Days Acceptance of payment pursuant to this change order satisfies all claims by Contractor with respect to work represented by this change order. CITY OF ROANOKE, VIRGINIA: City Manager / Date Witness / Date Appropriation and Availability of Funds Required for this Contract Change Order Certified Director of Finance / Date (Account No. 03-530-3042-9060) APPROVED AND AGREED TO BY: E. C. Pace Company, Inc. President/Vice President / Date Typed or Printed Name and Title Witness / Date City Attorney (Approved as to Form) / Date City Attorney (Approved as to Execution) / Date Appendix A AMENDMENI NO. 1 10 MEMORANDUM OF UNQER5-J-ASJQISG BETWEEN WESTERN VIRGINIA WATER AUTIfORITY AND THE CITY OF ROANOKE, VIRGINIA. DATED NOVEMBER 1. 2022 THIS AN!gNDNIENT NO. I ("Amendment") is made and entered into as of this a �(lay of 2023, by and between the CITY OF ROANOKE, VIRGINIA, irginia municipal corporation (-City") AND WESTERN VIRGINIA WATER AUTHORITY ("Authority"). and amends that Memorandum of Understanding entered into by and between City and Authority dated November 1, 2022 ("MOU-) RECITALS: I Pursuant to the terms of the MOU, City and Authority agreed that City would relocate and replace certain of Authority's infrastructure located within City right-of-way at Authority's sole cost and expense, in connection with the City's Sunrise Avenue/Oakland Boulevard Drainagc Improvement Project ("Project"'), as described in the scope of services for the MOU and the attachments to such MOU. 2 The City procured E. C. Pace Company, Inc. (-Contractor"), to perform the Work for the Project, by agreement dated March 10, 2022. 3, During Contractor's construction of the Project, it was discovered that additional work needs to be performed on Round Hill Avenue as part of the Project in the City's fight -of -way along Roundhill Avenue involving the replacement of the Authority's sanitary sewer system City and Authority have agreed to amend the MOU to provide for the replacement and relocation of such additional Authority infrastructure upon the terms and conditions set forth herein. NOW TI]FREFORI-, FOR AND IN CONSIDERATION of the mutual covenants contained herein. and in the MOU, and the above recitals which are incorporated herein by reference and are a material part of this Amendment No, 1, the parties do hereby covenant and agree as follows' The parties agree that Article II of the 1,101 , Obligations of The Parties, is hereby amended to include the work described in the Change Order Proposal ("Proposal") between City and E.C. Pace Company, Inc,, dated February 15, 2023, attached to this Amendment No, 1, as Exhibit I As part of Authority's obligations under Article 11 of the MOU, Authority agrees to reimburse City one hundred percent (100%) of the costs enumerated in Item Nos. 1-4 of the Proposal (Sanitary Sewer lotal) totaling approximately S338,003,00 (as final price may reasonably vary based on final material quantities), paid by City to City's contractor within thirty (30) days of being invoiced City and Authority agree that the parties' obligations under the Proposal is subject to and conditioned upon the associated Change Order being approved by Roanoke City Council on March 6, 2023, or on such as other date as the matter comes before City Council as soon thereafter as is possible. 3. Except as changers by this Amendment No. 1, the remainder of the terms and conditions of the MOU are unchanged and remain in full force and effect, IN WITNESS WHEREOF, the parties have executed this Amendment No. s as of the day and year first written above by their authorized representatives! CITY OF ROANO GINIA, a Virginia m tion By: _ Printed Name:E a,r Title: CA, l 1cr' WESTERN VIRGINIA WATER AUTHORITY By: Printed Name: Title: Approved as to Form: APPROVED AS TO EXECUTION: Assi Ci Attorney Sen7TW-7�s-sistant City Attorney EXHIBIT I Change Order Proposal between City and E.C. Pace Company, Inc., dated February 15, 2023 E-C-PAUT COMPANY, General Contractors Since 1926 � Utilities, Grading, Horizontal Boring, Pipe Bursting Change Order Proposal To: City of Roanoke — Stormwater Division Contact: Elizabeth Paden, P.E. Address: 215 Church Ave. Roanoke, VA 24011 Phone: 540-853-5906 Project Name: Sunrise Ave. & Oakland Blvd Drainage Improvements Proposal Date: 02/15/2023 This change order proposal includes replacement of the existing sanitary sewer as shown in Plan Revision #2 (attached). The work shown in this plan revision includes replacement of the existing 8" sanitary sewer and appurtenances between existing SSMH 13-3237.0 and SSMH 13-3239.0 along Round Hill Ave. Pricing for far -side sewer laterals is included as an optional item if the City and the WVWA elect to replace these laterals as part of the work. All unit prices include full stone backfill under existing pavement, pavement patching, curb, gutter and sidewalk replacement for lateral installation and restoration of all disturbed areas. Bypass pumping required to maintain sewer flow during construction is also included. Lateral pricing includes installation of a new cleanout at each lateral and connection to the existing private line. We have also provided a price to mill and overlay the roadway once the storm and sanitary work is complete. The limits include in the mill and overlay work at shown in Exhibit "B" (attached). Scope of Work: Sanitary Sewer Replacement Item No. Description Quantity UM Unit Bid Price Total Bid Price 1 8" Sanitary Sewer 7S2 LF $276.00 $207,552,00 2 Sanitary Sewer Manhole 3 EA $12,998.00 $38,994.00 3 Sanitary Sewer Lateral - Near Side 10 EA $4,707,00 $47,070,00 4 Sanitary Sewer Lateral - Far Side* 7 EA $6,341,00 $44,387.00 Sanitary Sewer Total = $338,003.00 5 Pavement: Asphalt Milling 860 SY $20,00 $17,200.00 6 Pavement: Surface Asphalt Overlay 860 SY $40.00 $34,400.00 Mill and Overlay Total = $51,600.00 *If requested by the WVWA (530) 343-t,81t, • Fax (540) 14Lt)"01) 2705-10a"It)5A IV 13ox 12hW7 Roan(,ke, CA 24027 • 1911 liollins Road NE Roanoke. A`A 24012 E.C. Pace Company, Inc. Proposal — Sewer Replacement Round Hill Ave. 2/ 15/ 2023 ACCEPTED: Buyer: Signature: Date of Acceptance: Page 2 of 2 CONFIRMED: EC Pace Company, Inc. /6,444 Authorized Signature: Estimator: Patrick Wade, P.E. (540) 14I-MIo • Fax (340) 141-1)"U1) 2705-10 16 A R) Sox 12h8; Koanuk,% VA 2402' • 1911 Hollins Rolld N1 Roanoke, VA 2-1012 70 1040 AA- - ------ .Tl T I — w R I fAI f t AA a...1 NI V M -4 w .,OHM DR31N -t:f' :; JORM DRAIN 11: ., TORV, r#RAIN ”' H`� t --STORM DRAIN 'MI«,. .. „. 1. a Y A .. , 1 IT hY „ .an k f e • G. r"Gi AIJ 3 t p jt ) AQy0 .�., ....... .,. 1 w e .,...... a. , " ° .. ._� .. g.gi rx O z x QM sk le `✓w r 'MftM DRAIN PRaFILF: , •••••" w � _ r w. a 9rell.9r .,, - -, �f� i! R� Ihl ��4 vM a,. .. «r •i'.S,^«...>_ � ... ,�1 3Vi ,4W fy4r ',LOW "..Vr A CR. eP.:. 1, An s.,°,>•, ,A hA, 9. tN',R. ',.iM PNir 4FMG'N t ,• STA 11*U0 STA. 11+21, STA t(,l 2�, to- 75 C4 ROUND HILL AVE. CROSS SECTIONS j-, "D —WZ CC 0— (r a. NORM DRAIN PROFILE 77 0501- v -ILL- hy 0"WeAN KRA"; ix rOUM D[WN 1'161`11Y 3'MNM DRAIN '021, DIMIN N1, N, -7� xv 4 --- ------- - s From: Patrick wade To: Elizabeth 3. Paden Cc: Joseph 3udy; Byron Craddock Subject: [EXTERNAL] RE: [EXTERNAL] Preliminary Pricing for Oakland Blvd. Paving Date: Tuesday, February 21, 2023 5:49:39 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Liz, If we go with the sewer replacement option, we are requesting 60 additional calendar days of contract time. This is 21 work days to complete the sewer main, 17 work days to install the laterals and 3 work days to complete the extra paving work. Please let me know if you need additional detail. Thanks, Patrick Wade, P.E. Executive Vice President E.C. Pace Company, Inc. 540-343-6816 (office) 540-314-8552 (mobile) From: Elizabeth J. Paden <elizabeth.paden@roanokeva.gov> Sent: Tuesday, February 21, 2023 4:09 PM To: Patrick Wade <pwade@ecpace.com> Cc: Joseph Judy <joseph.judy@roanokeva.gov>; Byron Craddock <bcraddock@ecpace.com> Subject: RE: [EXTERNAL] Preliminary Pricing for Oakland Blvd. Paving Patrick, I don p see anv addirlonal da ,, 4cluested In nis ()ropoSai. Piease elmail rne 'o;ith'he, nurT be, of days { eC7JF t2!7 iv'ith ._ i1Jr t explant lion for=-Xtr_-� tiro-',=_' need t+ Iti t t por ;t2 that Into th tllang. e ordet that will g(_% to C-.Oi ncil. Thanks, L: Z Elizabeth Edelstein Paden, PE From: Patrick Wade To: Flizabeth 1. Paden Cc: Joseph Judy; Byron Craddock Subject: [EXTERNAL] Preliminary Pricing for Oakland Blvd. Paving Date: Monday, February 20, 2023 2:34:41 PM Attachments: Oakland Blvd Paving Limlts.pdf CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Liz, Attached is a detail showing the paving limits on Oakland Blvd where replacing the full pavement structure may be beneficial. We have received pricing form our subs and supplier and it does look like we can hold our unit prices for this additional work. I have put together a quick breakdown below. Based on Plan Revision #1, it looks like this whole area already called for mill and overlay which means the cost is really just the difference between the new road construction and the mill and overlay pricing. Item # Description QTY UM Unit Price Total Price 36 New Road Construction 1055 SY $89.00 $93,895.00 34 Pavement: Asphalt Milling -1055 SY $20.00 ($21,100.00) 35 Pavement: Surface Asphalt Overlay -1055 SY $40.00 ($42,200.00) $30,595.00 Let me know what you think. Thanks, Patrick Wade, P.E. Executive Vice President E.C. Pace Company, Inc. 540-343-6816 (office) 540-314-8552 (mobile) ,, e C P, a,- i � I STORM DRAIN: "GI" — 'G" STORM DRAIN: "H1" — "H' STORM DRAIN: "I" — "I1" STORM DRAIN'MI" — "M2"ml CJ M a cL c a.. ti— ry` 1 rc as a n - a b P �a� —� a t z a A f f ' i t f New i 11 p R € � � Mt �'t � Cc ZJUW I .u. , F, y Q t,- o� e� SWao n,v f y� n, -+: y m rzn 8 i �, ximn I _ n f ✓'A�'. "k ?,,�h : , F- Z Cr z Q u� iG v ', O __... a - n t Ynt" nt P P �11 " I �P o P . 3 INSET p � � c `•,2 x STORM DRAIN ROFILE SGVL P Y , u � z ..,.�. 7,If ¢ t�: (,GIIY OI - rm afwmps vro'.« �m a-x K J 8 Im H _. - - o x - a -- - l q aoevemp 1 XNFAI pwmm�q,e m o e e @ Al BY Ken Ixmh•roson oarzonoz e D _ I' rmr e«n,E n aosac r a„ _—.•— -. v ncn s z$ a e rx'�wnv urzxK - sm 8- b x3� t 8 6 r>�MWs•I.jp a .Ut August lH, 2020 ---- --- POSSIBLE CONFLICT OF WATF,RLINE AND EX z 6 POSSIBLE CONFLICT " 20 SANITARY SEWER LATERALS CONTRACTOR SANITARY SEWER LAI s ry I - SHALL BE RESPONSIBLE FOR,RERUNNING EX. SHALL B RESPON9B 20.126 SANITARY SEWER LATERAL AS NEEDED. SANIT RY SEWER L SHEET 6 OF 19 Appendix C EC PAcE COMPANY, General Contractors Since 1926 Utilities, Grading, Horizontal Boring, Pipe Bursting Change Order Proposal To: City of Roanoke — Stormwater Division Contact: Elizabeth Paden, P.E. Address: 215 Church Ave. Roanoke, VA 24011 Phone: 540-853-5906 Project Name: Sunrise Ave. & Oakland Blvd. Drainage Improvements Proposal Date: 02/25/2023 This change order proposal includes the work required to make the plan changes to Oakland Blvd. provided by the City in the attached grading plan. This includes removing the already poured concrete, sidewalk and entrances, re -grading of the roadway and modification of the previously installed drainage structures. We have also included the quantities of concrete work that have already been completed (and now have to be removed) as these items will now overrun the contract quantities. We have also included a line item for making additional connections to private walkways or steps. This would include additional steps, walkways or connections that may be required to make transitions from the existing private infrastructure to the new sidewalks. This item only includes work within the ROW or public easement. This item is our best estimation of the work required, but may require modification. If the City would prefer, we would be agreeable to making this an allowance item. Scone of Work: Plan Changes for Oakland Blvd. Item No. Description Quantity UM Unit Price Total Price 1 Additional Construction Survey 1 LS $6,434.00 $6,434.00 2 Demo C&G, Sidewalks and Entrances 1 LS $31,210.00 $31,210.00 3 Modify DI Structures 2 EACH $2,221.00 $4,442.00 4 Modify Manhole 1 EACH $1,311.00 $1,311.00 5 Re -grade Roadway 1 LS $9,612.00 $9,612.00 6 VDOT Std. CG-7 Curb & Gutter 267 LF $51.00 $13,617,00 7 Concrete Entrances, W = 8'- 20' 1 EACH $1,883.00 $1,883.00 8 Hydraulic Cement Concrete Sidewalk, Depth =4" 64 SY $93.00 $5,952.00 9 Misc. Concrete - Tie-ins for Private Walks & Steps 1 LS $8,928.00 $8,928.00 $83,389.00 (540) 343-6816 9 Fax (540) 343-6909 s�� 2705-105165A PO Box 12685 Roanoke, VA 24027 9 1811 Hollins Road NE Roanoke, VA 24012 E.C. Pace Company, Inc. Proposal — Sewer Replacement Round Hill Ave. 2/25/2023 Page 2 of 2 Because these changes directly impact the critical path of project completion, we are requesting an additional forty-five (45) days of Contract Time from the date of this change order being executed. ACCEPTED: CONFIRMED: EC Pace Company, Inc. Buyer: Signature: Authorized Signature: Date of Acceptance: Estimator: Patrick Wade, P.E. h (540) 343-6816 0 Fax (540) 343-6909 PO Box 12685 Roanoke, VA 24027 9 1811 Hollins Road NE Roanoke, VA 24012 STORM DRAIN: "Gl" - "G" STORM DRAIN: "HI" - "H" STORM DRAIN: "I" - "Il" STORM DRAIN: "Ml" - "M2" e U 9 a x J H Il au M xz f� w" y, p�`"`•s.., rWu—�@ §@ �@jai §@ �@ §@ �@ S@ e@ UO /1✓ ' rY 1 N .0 r,Orz b 1 r9,u 1a/o rJ,J i�w lull. "'+ irou �A 444F. x h a� a'&� b m mi ,• � sa o- za SCALE: 1" 20' o-� _ a fY r t ( (!f MI Mrts1`± �Q a Q—ZW oc:>o a <m 0Z�z " — _ (L < ... 1 ' w — y yr a i[ N 0 x•»eve—a u aCeiE ,� r. y2 snl•t GJ-- � xrtn i t x w.« H (sarzr/ •�nc e e.w n xeuv � drvcn j c JV rr 1 uvrs [! Eo�u f Y o Y r � i INSET a STORM DRAIN PROFILE a isr,u aww� y o ilia scwe r I : - O Sao uwrs�r O � t� 0 rav nLr«naxs maw mr a -a K � ^ H _ � mr m•amr awe nEw�.r _ g � �' F x ce @ T " ' S .rormurtvraccnaa . axwi w.aa urtnu � I � rLr ::•ry; eam- _ � � $ T iourwrs »u uewwi oo�xorwx.rt«aromas. $ a x a - P - m � ' b � � ' � �'^ tir •alM]YY1¢MGfCIKN 0' r85 L! I�'.py 1i� ,. �: E� '.1 Ea h J ii3 •�� IX.Y wW, URIlN _ '. m rw> xomlrz» amavc r05 k rvV x EAugusf wc.rt.aPo.mVi oe 18, 2020 OF WA RUNE AND EX POS9BLE CONFLICT OF WA RUNE ANO EX i P059BLFrCONFLICT SANITARY CONFUCTG'� SEWER LA ``• 1 - 20 SANITARY SEWER LATERALS, CONTRACTOR SHALL BE RESPONSIBLE FOR RERUNNING EX SHALL B RESPON9B ""'"""°""" 20 126 ' SANITARY SEWER LITERAL AS NEEDED. SANIT RY SEWER L SHEET 6 OF 13 OAKLAND BOULEVARD ow -ADJOS ' E TRAMC SIGN 7 10 INLET 6' TRAND PON IFROV CC-7 '0 NLf I "W-42 OAKLANDI BOULEVARD ST F ,M'c SIGN O EX. ur"ITIES TO REM AIN wa. _J(9 <z wo a zoo August 18, 2020 V = 10 SHEET 9 OF 13 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6' day of March 2023. No. 42604-030623 . AN ORDINANCE amending and reordaining Chapter 21, Offenses - Miscellaneous, and Chapter 23, Police, of the Code of the City of Roanoke (1979), as amended; providing for an effective date; and dispensing with the second reading of this ordinance by title. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Chapter 21, Offense - Miscellaneous, and Chapter 23, Police, of the Code of the City of Roanoke (1979) as amended, is hereby amended and reordained to read and provide as follows: Chapter 21 OFFENSES —MISCELLANEOUS ARTICLE VII. NOISE CONTROL Sec. 21-55. Definitions. The following words, when used in this article, shall have the following respective meanings, unless the context clearly indicates a different meaning: Motor vehicle means every vehicle defined as a motor vehicle by section 46.2-100, Code of Virginia (1950), as amended. Noise disturbance means any sound which by its character, intensity and duration: (1) Endangers or injures the health or safety of persons within the city, or annoys or disturbs persons within the city; and (2) Can be heard clearly by a person using his or her unaided hearing faculties. Specific examples of prohibited noise disturbances are set forth in section 21-2&757 of this Code. Public property means any real property owned or controlled by the city or any other governmental entity. Public right-of-way means any street, avenue, boulevard, highway, sidewalk or alley. Real property boundary means the property line along the ground surface, and its vertical extension, which separates the real property owned by one (1) person from that owned by another person. Residential has reference to single-family, multifamily and residential mixed density zoning district classifications. Sound means an oscillation in pressure, particle displacement, particle velocity, or other physical parameter, in a medium with internal forces that cause compression and rarefaction of that medium, and which propagates at finite speed. The description of sound may include any characteristic of such sound, including duration, intensity and frequency. Sec. 21-56. Noise disturbances —Prohibited generally. It shall be a Class 2 misdemeanor and a public nuisance for any person to willfully make, permit, continue or cause to be made, permitted or continued any noise disturbance, including those set forth in section 21-24757. Sec. 21-57. Same —Specific prohibitions. Subject to the exceptions provided in section 21-2-0958, any of the following acts, or the causing or permitting thereof, among others, is declared to be a noise disturbance constituting a Class 2 misdemeanor and a public nuisance, but such enumeration shall not be deemed to be exclusive: (1) Radios, television sets, musical instruments and similar devices. Operating, playing or permitting the operation or playing of any radio, amplifier, television, record, tape or compact disc player, drum, musical instrument or similar device: a. Between the hours of 10:00 p.m. and 8:00 a.m. in such a manner as to permit sound to be heard across a residential real property boundary; b. When the sound source is located within a motor vehicle in or upon public right-of- way or public property and the sound can be heard more than fifty (50) feet from its source; or c. Between the hours of 8:00 a.m. and 10:00 p.m. in such a manner as to permit sound to be heard on residential property more than fifty (50) feet from the boundary line of its source. (2) Loudspeakers, public address systems and sound trucks. a. Using, operating or permitting the operation of any loudspeaker, public address system, mobile sound vehicle or similar device amplifying sound therefrom on a public right-of-way or public property for any commercial purpose; or b. Using, operating or permitting the operation of any loudspeaker, public address system, mobile sound vehicle or similar device amplifying sound therefrom for any noncommercial purpose between the hours of 10:00 p.m. and 8:00 a.m. such that the sound therefrom creates a noise disturbance across a residential real property boundary. (3) Horns, whistles, etc. Sounding or permitting the sounding of any horn, whistle or other auditory sounding device on or in any motor vehicle on any public right-of-way or public property, except as a warning of danger. (4) Explosives, fireworks and similar devices. Using or firing any explosives, fireworks or similar devices which create impulsive sound so as to create a noise disturbance across a real property boundary or on any public right-of-way or public property between the hours of 10:00 p.m. and 8:00 a.m. (5) Yelling, shouting, etc. Yelling, shouting, whistling or singing between the hours of 10:00 p.m. and 8:00 a.m. so as to create a noise disturbance across a residential real property boundary or on a public right-of-way or public property. (6) Schools, public buildings, churches and hospitals. The creation of any noise disturbance within any school, court, public building, church or hospital or on the grounds thereof. Sec. 21-58. Same —Exceptions. Sections 21-2-0656 and 21-2&757 shall have no application to any sound generated by any of the following: (1) Sound which is necessary for the protection or preservation of property or the health, safety, life or limb of any person. (2) Any speech of any kind. (3) Noncommercial public speaking and public assembly activities conducted on any public right-of-way or public property for which a permit has been issued by the city. (4) Radios, sirens, horns and bells on police, fire or other emergency response vehicles. (5) Parades, fireworks, school -related activities and other special events or activities for which a permit has been issued by the city, within such hours as may be imposed as a condition for the issuance of the permit. (6) Activities on or in municipal and school athletic facilities and on or in publicly owned property and facilities, provided that such activity has been authorized by the owner of such property or facilities or its agent. (7) Fire alarms and burglar alarms, prior to the giving of notice and a reasonable opportunity for the owner or tenant in possession of the premises served by any such alarm to turn off the alarm. (8) Religious services, religious events or religious activities, including, but not limited to music, bells, chimes and organs which are a part of such service, event or activity. (9) Locomotives and other railroad equipment and aircraft. (10) The striking of clocks. ARTICLE VIII. REMOVAL OR REPAIR OF BUILDINGS OR OTHER STRUCTURES HARBORING ILLEGAL DRUG ACTIVITY Sec. 21-59. Definitions. As used in this article: Affidavit means the affidavit prepared by the city manager in accordance with section 21-24960 hereof. Controlled substance means the same as that term is defined in section 54.1-3401, Code of Virginia (1950), as amended. Corrective action means the taking of steps which are reasonably expected to be effective to abate drug blight on real property, such as removal, repair or securing of any building, wall or other structure. Drug blight means a condition existing on real property which tends to endanger the public health or safety of residents of the city and is caused by the regular presence on the property of persons under the influence of controlled substances or the regular use of the property for the purpose of illegally possessing, manufacturing or distributing controlled substances. Owner means the record owner of real property. Sec. 21-61. Failure to take corrective action. If no corrective action is undertaken by the owner of the property within thirty (30) days from receipt of notice from the city as provided for in section 21-24-060, the city attorney shall send by regular mail an additional notice to the owner of the property at the address stated in the assessment records of the city. This final notice shall state the date on which the locality may commence corrective action to abate the drug blight on the property, which date shall be no less than fifteen (15) days after the date of mailing of the final notice. Such notice shall also reasonably describe the corrective action contemplated by the city, and said action may include, but not be limited to, the removal of the building or other structure so as to abate the drug blight on the property. Upon receipt of this final notice, the owner shall have the right, upon reasonable notice to the city, to seek equitable relief, and the city shall initiate no corrective action while a proper petition is pending before a court of competent jurisdiction. ARTICLE IX. ABATING BAWDY PLACES Sec. 21-65. Definitions. As used in this article: Affidavit means the affidavit prepared by a locality in accordance with section 21-24-666 hereof. Bawdy place means the same as that term is defined in section 18.2-347, Code of Virginia. Corrective action means the taking of steps which are reasonably expected to be effective to abate a bawdy place on real property, such as removal, repair or securing of any building, wall or other structure. Owner means the record owner of real property. Property means real property. Sec. 21-67. Failure to take corrective action. If no corrective action is undertaken by the owner of the property within thirty (30) days from receipt of notice from the city as provided for in section 21-24666, the city attorney shall send by regular mail an additional notice to the owner of the property, at the address stated in the assessment records of the city. This final notice shall state that within fifteen (15) days from the mailing of the notice, the city will commence to abate the bawdy place taking such corrective action as is described in the notice which may include, but is not limited to, the removal of the building or other structure so as to abate the bawdy place on the property. Upon receipt of this final notice, the owner shall have the right, upon reasonable notice to the city, to seek equitable relief, and the city shall initiate no corrective action while a proper petition is pending before a court of competent jurisdiction. Chapter 23. - POLICE ARTICLE 1. — IN GENERAL Sec. 23-6. Purchase of handguns by certain police officers or their survivors. (a) Any full-time sworn police officer who retires after at least twenty (20) years of service or pursuant to an occupational disability under section 22.1-48 or section 22.1-66 of this Code shallmay be permitted to purchase the service handgun issued to him by the police department at a price of one dollar ($1.00) for the weapon. (b) Any full-time sworn police officer who retires with ten (10) or more years of service, but less than twenty (20) years, shallmay be permitted to purchase the service handgun issued to him by the police department at a price equivalent to the weapon's fair market value on the date of the officer's retirement. Any full-time sworn police officer who retires pursuant to a nonoccupational disability under section 22.1-47 or section 22.1-65 of this Code shal4may be permitted to purchase the service handgun issued to him by the police department at a price equivalent to the weapon's fair market value on the date of the officer's retirement. Determination of fair market value shall be made by reference to a recognized pricing guide. (c) The immediate survivor of any full-time sworn police officer (i) who is killed in the line of duty or (ii) who dies in service and has at least twenty (20) years of service shallmay be permitted to purchase the handgun issued to the officer by the police department at a price of one dollar ($1.00). 2. This Ordinance shall be in full force and effect immediately upon its adoption. 3. Pursuant to Section 12 of the Roanoke City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: - City Clerk. Rupp- ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 6, 2023 Subject: Amendment of the City Code to update Chapter 21, Offenses - Miscellaneous, and Chapter 23, Police. Background: Changes to Section 21 are simply updating internal references which were incorrect after sections were renumbered during the recent overhaul of Chapter 21. These changes do not affect the substance of the ordinances. Changes to Section 23-6 give the Chief of Police discretion regarding whether or not to sell a handgun to a retiring police officer and better aligns the ordinance with the enabling state statute. Recommended Action: Adopt the proposed amendment to Chapter 21, Offenses - Miscellaneous, and Chapter 23, Police, of the Code of the City of Roanoke (1979), as amended. Distribution: IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The Wh day of March 2023. No. 42605-030623. A RESOLUTION pursuant to Section 10 Meetings of Council Generally, of the Roanoke City Charter setting two special meetings of City Council and authorizing two public hearings to hear the views of citizens regarding options for enforcing a curfew and to hear additional ways to protect the youth in our communities. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Pursuant to Section 10, Meetings of Council Generally, of the City of Roanoke's Charter, Council hereby sets two Special Meetings, one on Tuesday, March 14, 2023, at 6:00 p.m., at William Fleming High School Cafeteria, 3649 Ferncliff Avenue, N.W., Roanoke, Virginia and a second on Thursday, March 30, 2023, at 6:00 p.m., at Patrick Henry High School Cafeteria, 2102 Grandin Road, S.W., Roanoke, Virginia. 2. Council also authorizes two public hearings to be held at each of the Special Meetings for the purpose of receiving the views of individuals regarding the options for enforcing a curfew and additional ways to protect the youth in our communities; one public hearing on Tuesday, March 14, 2023, at 6:00 p.m., at William Fleming High School Cafeteria 3649 Ferncliff Avenue, N.W., Roanoke, Virginia and the second public hearing on Thursday, March 30, 2023, at 6:00 p.m., at Patrick Henry High School Cafeteria, 2102 Grandin Road, S.W., Roanoke, Virginia. ATTEST: C4- IA-1- City Clerk. SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., SUITE 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 EMAIL: MAYOR a,-ROANOKEVA.GOV March 6, 2023 HAND DELIVERY AND ELECTRONIC DELIVERY The Honorable Vice -Mayor and Members of Roanoke City Council Roanoke, Virginia Re: Call of Special Meeting of Roanoke City Council Dear Vice -Mayor Cobb and Members of Council: Pursuant to Section 10, Meetings of Council Generally, of the Roanoke City Charter, I call for two Special Meetings of Roanoke City Council for Tuesday, March 14, 2023 and Thursday, March 30, 2023, at 6:00 p.m. The Special Meetings will be held in the cafeteria of William Fleming High School, 3649 Ferncliff Avenue, N. W., and Patrick Henry High School, 2102 Grandin Road, S. W., Roanoke, Virginia, respectively. The purpose of the Special Meetings is to hold two public hearings of City Council pursuant to Section 15.2-1813, Code of Virginia (1950), as amended, to hear the views of citizens' with regard to discussing options for enforcing curfew and to hear additional ways to protect our youth in the community. Sincerely, Sherman P. Lea, Sr. Roanoke City Mayor cc. Robert S. Cowell, Jr., City Manager Cecelia F. McCoy, City Clerk Timothy R. Spencer, City Attorney Troy A. Harmon, Municipal Auditor W. Brent Robertson, Assistant City Manager/Director of Finance [EXTERNAL] BoAt Update Boxing Brawling <BoxingandBrawling@outlook.com> Mon 3/6/2023 12:13 PM To: Trish White -Boyd <trish.white-boyd@roanokeva.gov>;Stephanie Moon <stephanie.moon@ roanokeva.gov>; Peter Volosin < peter.volosin@roanokeva.gov>; Luke Priddy <Juke.priddy@roanokeva.gov>;Mayor <mayor@roanokeva.gov>;Vivian Sanchez -Jones <vivian.sanchez- jones@ roanokeva.gov>;Sherman Lea <sherman.lea@roanokeva.gov>;Joseph L. Cobb <joseph.cobb@roanokeva.gov> W 3 attachments (6 MB) FB_IMG_1678121242983jpg; IMG_20230204_105753998 (1).jpg; IMG_20230204_105812905.jpg; CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Good afternoon Mayor, Vice -Mayor and Council members, I would like to give you all an update on the Boxfit program. We are currently still up and running and continuing to serve our youths through the community. We want to let you all know that Freeda Cathcart has been a great supporter of the Boxfit program and has been helping with funding for our program. She connected us with Roni Sutton. Roni Sutton and family provided us with the material and the crew to build the boxing ring our program need. The youths were a part of the building and the crew provided the kids with a great learning and hands on experience. We are definitely grateful! We also are still in the need of securing funding for the program. We do plan on having a event in the near future, so that everyone can see how much of an impact our program provides. Please see photos of the program and the ring. La'Torie Woodberry Founder/Di rector/Mentor Phone: 540-204-1173 Email: boxingandbrawling@outlook.com NOEL C. TAYLOR MUNICIPAL BUILDING 215 CHURCH AVENUE, S. W., Roots 303 ROANOKE, VIRGINIA 2401 1 ROANOKE 540.853.2236 PARKS AND RECREATION WWW•PLAY ROANOKE.COM 28 November 2022 Dear Mayor Lea and Members of City Council, We write to express our support for using safer and more sustainable vegetation management practices within Mill Mountain Park. We are specifically concerned about herbicide use beneath American Electric Power's (AEP) transmission lines that scale the west side of Mill Mountain Park. Mill Mountain Park welcomes approximately 300,000 visitors annually, many of them children who are more vulnerable to toxic chemicals because of their developing bodies and propensity for hand-to-mouth contact'. Many commercial herbicides, including glyphosate, are highly toxic and are linked to cancer, harm to the developing fetus and reproductive systems, and liver and kidney damage23. Use of pesticides are especially dangerous to workers handling and applying the product'. Additionally, the Board recently learned of the discovery by Virginia Tech researchers of a rare and possibly endangered species on Mill Mountain — the Dixie Cavern Salamander. The presence of this population has the potential to generate positive attention and interest in Mill Mountain and Roanoke. A growing body of scientific literature indicates herbicides and their inert ingredients are lethal to amphibians'. As scientists seek to learn more about this population, we support a precautionary approach in protecting sensitive habitats. The transmission line as managed is an eyesore. River's Edge is one of the premier parks in our system and is widely used for local, regional, and national competitions and events. A more natural, aesthetically pleasing view of Mill Mountain would enhance park users' experiences and better align with ATSDR Childhood Susceptibility to Toxicants: tltt.p ,/I�vww._atsdr.cdc.c ov1cserii oe_ciiatri_c: environmental =health/why_ch,ildren.htn l- 2 WHO IARC Monograph on Glyphosate: hops.//w*w.iarc._4v_ho_nt/f eat U,red=nev_v—s/medha-_ centre.-sa.rc_,news:glyp ip;z_ate/ - s CA OEHHA Glyphosate Notice: httas;j1oehha.ca,gov{ pro�osit�or 651'crnrjglyphosate- listed..eff_eective-July_7-201.7_.Icn_o_wn_state—california-caLlse cancer 4 NIH Pesticide Occupational Exposure Report: hags Itvyww ncbi nlm nii-� c�ovlgmc/articles/PMC5101964` 5 Ecological Society of America Journal Article: httpsalesajournals onlirelibrar'y Wiley.comldoi/fuiill 1890,'04-129 Roanoke's vision of becoming a national destination for outdoor recreation and environmental protection. To mitigate the appearance of the wide swath, best management practices such as plantings of native understory trees, shrubs, and wildflowers for pollinators should be considered. Roanoke City Council recently voted to accept designation as a Bee City USA affiliate. Ending the use of toxic chemicals on Mill Mountain and establishing pollinator -friendly native plantings under AEP's transmission lines would be in alignment with the goals and commitments associated with becoming a Bee City USA community'. The Mill Mountain Advisory Board would welcome an opportunity to meet and work with American Electric Power, the City of Roanoke, and local nonprofits to develop a plan that uses safer alternatives, with a focus on non -chemical management practices. Thank you for your attention to this matter. We look forward to your thoughts on how we can work together to better protect Roanokers and our environment. Sincerely, 'Jason Morgan Chair, Mill Mountain Advisory Board ' Bee City USA Commitments. hags. %bee_c_ityusa.orgj ee city_usa cornmitments1 DAVID A. BOWERS Attorney at Law 335 W. CHURCH AVENUE ROANOKE. VIRGINIA 24016-5007 TELEPHONE 0400 34B-46= February 28, 2023 Honorable Sherman P. Lea, Mayor and Members of Roanoke City Council Municipal Building Roanoke, Virginia t Gear Mayor and Members of Council: I find that I must bring to your attention an uncomfortable but necessary and important request. On behalf of other concerned citizens, I would ask that Vice Mayor Joe Cobb consider stepping down as Chairman of the Gun Prevention Task Force Commission. The reason is that Mr. Cobb serves in a legislative capacity on the Council, but also in an executive capacity being involved in the doling out of city funds to attempt to accomplish the goals of the Commission. Several of us tried to address this issue of "separation of powers" during the last Council election campaign, but, with 11 candidates, it was difficult to have this concern heard. As I have taught my US Government students at both Virginia Western and Roanoke Catholic over the last decade, the concept of "separation of powers" between the legislative and executive branch of government is an essential element of good government in our American democracy. We all have learned this. or The problem of Mr. Cobb being involved in the legislative process of approving the funds and the executive process of expending the funds continues. It is requested that Mr. Cobb address what is essentially an overreach and step down, as soon as possible, from the Commission. When I have erred or been mistaken, whether I figured it out for myself or it was brought to my attention, I always acknowledged my mistakes and then set about correcting them. Mr. Cobb should do the same. It's always important, in a democracy, to bring "truth to power" and this is one of those occasions that should be IJ addressed, so as to adhere to the time-honored principles "separation of powers" and "good government." DAB/rgh Sincerely, QGOXW--�� David A. Bowers w CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk&oanokeva.gov CECELIA F. MCCOY, CMC City Clerk March 8, 2023 Shakira Williams 1402 Maple Avenue, S. W. Apt. C Roanoke, Virginia 24016 Dear Ms. Williams: CECELIA T. WEBB, CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were reappointed as a member of the Gun Violence Prevention Commission for a three-year term of office, commencing April 1, 2023 and ending March 31, 2026. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Gun Violence Prevention Commission. Sincerely, e4,e G Cecelia F. McCoy, CMC City Clerk Enclosures PC: Angie O'Brien, Chief Strategy Officer/Assistant City Manager Apprentice, Gun Violence Prevention Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, SHAKIRA WILLIAMS, was reappointed as a member of the Gun Violence Prevention Commission for a three-year term of office, commencing April 1, 2023 and ending March 31, 2026. Given under my hand and the Seal of the City of Roanoke this eighth day of March 2023. 6e'o_� 'JL City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerkCroanokeva.gov CECELIA F. MCCOY, CMC City Clerk March 8, 2023 Decca Knight 9540 Orchard Drive Bent Mountain, Virginia 24059 Dear Ms. Knight: CECELIA T. WEBB, CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were reappointed as a member of the Gun Violence Prevention Commission for a three-year term of office, commencing April 1, 2023 and ending March 31, 2026. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Gun Violence Prevention Commission. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Angie O'Brien, Chief Strategy Office/Assistant City Manager Apprentice, Gun Violence Prevention Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, DECCA KNIGHT, was reappointed as a member of the Gun Violence Prevention Commission for a three-year term of office, commencing April 1, 2023 and ending March 31, 2026. Given under my hand and the Seal of the City of Roanoke this eighth day of March 2023. City Clerk CECELIA F. MCCOY, CMC City Clerk Elliott Major 56 Tahoe Lane Roanoke, Virginia 24019 Dear Ms. Major: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerkCroanokeva.gov March 8, 2023 CECELIA T. WEBB, CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were reappointed as a member of the Gun Violence Prevention Commission for a three-year term of office, commencing April 1, 2023 and ending March 31, 2026. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Gun Violence Prevention Commission. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Angie O'Brien, Chief Strategy Officer/Assistant City Manager Apprentice, Gun Violence Prevention Commission COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, ELLIOTT MAJOR was reappointed as a member of the Gun Violence Prevention Commission for a three-year term of office, commencing April 1, 2023 and ending March 31, 2026. Given under my hand and the Seal of the City of Roanoke this eighth day of March 2023. 4�!44z'e� "-IL. V?Z."d&j City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerkCaroanokeva.gov CECELIA F. MCCOY, CMC City Clerk March 8, 2023 Jeffrey Todd 912 Wasena Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Todd: CECELIAT. WEBB, CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were reappointed as a member of the Mill Mountain Advisory Board for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Mill Mountain Advisory Board. Sincerely, 7 Vet" Cecelia F. McCoy, CMC City Clerk Enclosures PC: Michael Clark, Director of Parks and Recreation, Mill Mountain Advisory Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, JEFFREY TODD, was reappointed as a member of the Mill Mountain Advisory Board for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026. Given under my hand and the Seal of the City of Roanoke this eighth day of March 2023. City Clerk l CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540)853-1145 E-mail: clerkCroanokeva.gov CECELIA F. MCCOY, CMC City Clerk March 8, 2023 Alexander Barge 3102 Woodlawn Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Barge: CECELIA T. WEBB, CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were appointed as a member of the Parks and Recreation Advisory Board to fill the unexpired term of office of Luke Priddy ending March 31, 2025. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Parks and Recreation Advisory Board. Sincerely, (44,z� - "e-edl Cecelia F. McCoy, CMC City Clerk Enclosures PC: Michael Clark, Director of Parks and Recreation, Parks and Recreation Advisory Board, with application COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, ALEXANDER BARGE, was appointed as a member of the Parks and Recreation Advisory Board to fill the unexpired term of office of Luke Priddy ending March 31, 2025. 2023. Given under my hand and the Seal of the City of Roanoke this eighth day of March City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerkCroanokeva.gov CECELIA F. MCCOY, CMC City Clerk March 8, 2023 Deborah Pitts 4628 Trevino Drive, N. E. Roanoke, Virginia 24019 Dear Ms. Pitts: CECELIA T. WEBB, CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were appointed as a member of the Parks and Recreation Advisory Board to replace Chris Bryant for a three-year term of office commencing April 1, 2023 and ending March 31, 2026. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Parks and Recreation Advisory Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Michael Clark, Director of Parks and Recreation, Parks and Recreation Advisory Board, with application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, DEBORAH PITTS, was appointed as a member of the Parks and Recreation Advisory Board to replace Chris Bryant for a three-year term of office commencing April 1, 2023 and ending March 31, 2026. Given under my hand and the Seal of the City of Roanoke this eighth day of March 2023. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA F. MCCOY, CMC City Clerk March 8, 2023 James Pickens 3533 Wellington Drive, S. E. Roanoke, Virginia 24014 Dear Mr. Pickens: CECELIA T. WEBB, CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were appointed as a member of the Parks and Recreation Advisory Board to replace Melanie Crovo for a three-year term of office commencing April 1, 2023 and ending March 31, 2026. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Parks and Recreation Advisory Board. Sincerely, V?zdcj Cecelia F. McCoy, CMC City Clerk Enclosures PC: Michael Clark, Director of Parks and Recreation, Parks and Recreation Advisory Board, with application COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, JAMES PICKENS, was appointed as a member of the Parks and Recreation Advisory Board to replace Melanie Crovo for a three-year term of office commencing April 1, 2023 and ending March 31, 2026. Given under my hand and the Seal of the City of Roanoke this eighth day of March 2023. City Clerk CECELIA F. MCCOY, CMC City Clerk Frank Rogan 1601 Blair Road, S. W. Roanoke, Virginia 24015 Dear Mr. Rogan: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerkCroanokeva.gov March 8, 2023 CECELIA T. WEBB, CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were appointed as a member of the Personnel and Employment Practices Commission to replace Heather Davenport for a three-year term of office commencing July 1, 2023 and ending June 30, 2026. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Personnel and Employment Practices Commission. Sincerely, �4,e Cecelia F. McCoy, CMC City Clerk Enclosures PC: Angelia Vernon, Director of Human Resources, Personnel and Employment Practices Commission, with application COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, FRANK ROGAN, was appointed as a member of the Personnel and Employment Practices to replace Heather Davenport for a three-year term of office commencing July 1, 2023 and ending June 30, 2026. Given under my hand and the Seal of the City of Roanoke this eighth day of March 2023. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerkCroanokeva.gov CECELIA F. NICCOY, CMC City Clerk March 8, 2023 John Hitchins, Jr. 2609 Longview Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Hitchins: CECELIA T. WEBB, CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were reappointed as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, J��� .� V � Cecelia F. McCoy, CMC City Clerk Enclosures PC: Melissa Murray, Board Secretary, Roanoke Arts Commission COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, JOHN HITCHINS, JR., was reappointed as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026. Given under my hand and the Seal of the City of Roanoke this eighth day of March 2023. City Clerk City Clerk y Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk March 9, 2023 Meighan Sharp 2602 Oregon Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Sharp: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were reappointed as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, e4,t� , - Cecelia F. McCoy, CMC City Clerk Enclosures PC: Melissa Murray, Board Secretary, Roanoke Arts Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, MEIGHAN SHARP, was reappointed as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026. P41YA] Given under my hand and the Seal of the City of Roanoke this ninth day of March City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerkCroanokeva.gov CECELIA F. MCCOY, CMC City Clerk March 9, 2023 William Penn 436 Elm Avenue, S. W. Apt. B Roanoke, Virginia 24016 Dear Mr. Penn: CECELIA T. WEBB, CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were reappointed as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Melissa Murray, Board Secretary, Roanoke Arts Commission COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, WILLIAM PENN, was reappointed as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026. Given under my hand and the Seal of the City of Roanoke this ninth day of March 2023. City Clerk CECELIA F. MCCOY, CMC City Clerk Ilsa Saavedra -Rogan 1601 Blair Road, S. W. Roanoke, Virginia 24015 Dear Ms. Saavedra -Rogan: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerkCroanokeva.gov March 9, 2023 CECELIA T. WEBB, CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were appointed as a member of the Roanoke Arts Commission to replace Valerie Brown for a three-year term of office commencing July 1, 2023 and ending June 30, 2026. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, 4 -4 �J Cecelia F. McCoy, CMC City ity Clerk PC: Melissa Murray, Board Secretary, Roanoke Arts Commission, with application COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, ILSA SAAVEDRA-ROGAN, was appointed as a member of the Roanoke Arts Commission to replace Valerie Brown for a three-year term of office commencing July 1, 2023 and ending June 30, 2026. Given under my hand and the Seal of the City of Roanoke this ninth day of March 2023. City Clerk Roanoke, Virginia 24018 Dear Mr. Davis: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were appointed as a member of the Roanoke Arts Commission to replace Patricia Wilhelms for a three-year term of office commencing July 1, 2023 and ending June 30, 2026. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Melissa Murray, Board Secretary, Roanoke Arts Commission, with application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, JAMES DAVIS, was appointed as a member of the Roanoke Arts Commission to replace Patricia Wilhelms for a three-year term of office commencing July 1, 2023 and ending June 30, 2026. Given under my hand and the Seal of the City of Roanoke this ninth day of March 2023. �? ee� ".�. VX4&�t City Clerk CECELIA F. MCCOY, CMC City Clerk Matt Clark 2214 Charlevoix Court, S. W. Roanoke, Virginia 24015 Dear Mr. Clark: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: derkCroanokeva.gov March 9, 2023 CECELIA T. WEBB, CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were reappointed as a member of the Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee for a three-year term of office, commencing April 1, 2023 and ending March 31, 2026. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Virginia Mullen, Board Secretary, Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, MATT CLARK, was reappointed as a member of the Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee for a three-year term of office, commencing April 1, 2023 and ending March 31, 2026. Given under my hand and the Seal of the City of Roanoke this ninth day of March 2023. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerkCroanokeva.gov CECELIA F. MCCOV, CMC Citv Clerk March 9, 2023 Todd Putney 2301 Avenham Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Putney: CECELIA T. WEBB, CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were reappointed as a member of the Virginia Western Community College Local Advisory Board for a four-year term of office, commencing July 1, 2023 and ending June 30, 2027. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Virginia Western Community College Local Advisory Board. Sincerely, e-e.e� Cecelia F. McCoy, CMC City Clerk Enclosures PC: Amy Balzer, Board Secretary, Virginia Western Community College Local Advisory Board COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, TODD PUTNEY, was reappointed as a member of the Virginia Western Community College Local Advisory Board for a four-year term of office, commencing July 1, 2023 and ending June 30, 2027. Given under my hand and the Seal of the City of Roanoke this ninth day of March 2023. 1.. zz&'X' V)ze'd7 City Clerk March 9, 2023 Valerie Brown 315 Wentworth Avenue, N. E. Roanoke, Virginia 24012 Dear Ms. Brown: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were appointed as a member of the Virginia Western Community College Local Advisory Board to replace J. Granger MacFarlane for a four-year term of office commencing July 1, 2023 and ending June 30, 2027. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Virginia Western Community College Local Advisory Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Amy Balzer, Board Secretary, Virginia Western Community College Local Advisory Board, with application COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, VALERIE BROWN, was appointed as a member of the Virginia Western Community College Local Advisory Board to replace J. Granger MacFarlane for a four-year term of office commencing July 1, 2023 and ending June 30, 2027. Given under my hand and the Seal of the City of Roanoke this ninth day of March 2023. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerkCaroanokeva.gov CECELIA F. MCCOY, CMC City Clerk March 9, 2023 Robert Cowell, Jr. Roanoke, Virginia Dear Mr. Cowell: CECELIA T. WEBB, CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were reappointed as a member of the Western Virginia Water Authority, Board of Directors for a four-year term of office, commencing July 1, 2023 and ending June 30, 2027. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Western Virginia Water Authority, Board of Directors. Sincerely, �- Cecelia F. McCoy, CMC City Clerk Enclosures PC: Gayle Shrewsbury, Board Secretary, Western Virginia Water Authority, Board of Directors COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, ROBERT COWELL, JR., was reappointed as a member of the Western Virginia Water Authority, Board of Directors for a four-year term of office, commencing July 1, 2023 and ending June 30, 2027. Given under my hand and the Seal of the City of Roanoke this ninth day of March 2023. City Clerk KoanoKe, virynna cwv i I Dear Ms. Trejo Perez: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were appointed as a member of the Youth Services Citizen Board for a term of office ending June 30, 2025. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Youth Services Citizen Board. Sincerely, j v?ZO- Cecelia F. McCoy, CMC City Clerk Enclosures PC: Angie O'Brien, Chief Strategy Office/Assistant City Manager Apprentice, Youth Services Citizen Board, with application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, MARINA TREJO PEREZ, was appointed as a member of the Youth Services Citizen Board for a term of office ending June 30, 2025. Given under my hand and the Seal of the City of Roanoke this ninth day of November 2023. 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerkCroanokeva.gov CECELIA F. MCCOY, CMC Cite Clerk March 9, 2023 Melanie Tate 2501 Avenel Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Tate: CECELIA T. WEBB, CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were appointed as a member of the Youth Services Citizen Board to replace Pamela Smith for a three-year term of office commencing July 1, 2023 and ending June 30, 2026. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Youth Services Citizen Board. Sincerely, 1 -+44GL;C, "4—. V�24&tt Cecelia F. McCoy, CMC City Clerk Enclosures PC: Angie O'Brien, Chief Strategy Office/Assistant City Manager Apprentice, Youth Services Citizen Board, with application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, MELANIE TATE, was appointed as a member of the Youth Services Citizen Board to replace Pamela Smith for a three-year term of office commencing July 1, 2023 and ending June 30, 2026. Given under my hand and the Seal of the City of Roanoke this ninth day of March 2023. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerkCroanokeva.gov CECELIA F. MCCOY, CMC City Clerk March 10, 2023 Amanda Marko 3517 Wellington Drive, S. E. Roanoke, Virginia 24014 CECELIA T. WEBB, CMC Depute City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk Dear Ms. Marko: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were appointedas a eRcommencing March OI�2023nal 1rport and ending Maron to ch 9 2027relace Cynthia Lawrence for a four-year term of office Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath venue, administered. W. The Clerk ed on the third of the Circuit Court rof theoffice wil keep a copy onfileFacility, . 315 Church A , 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. 3. Please complete and return the Virginia Conflict of Interest and Ethics Advisory Council Financial Disclosure Statement. A handwritten signature is required on the form. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Regional Airport Commission. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Karen Faber, Board Secretary, Roanoke Regional Airport Commission, with application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, AMANDA MARKO, was appointed as a member of the Roanoke Regional Airport Commission to replace Cynthia Lawrence for a four-year term of office commencing March 10, 2023 and ending March 9, 2027. Given under my hand and the Seal of the City of Roanoke this tenth day of March 2023. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerkCroanokeva.gov CECELIA F. MCCOY, CMC City Clerk March 21, 2023 Lori Baker -Lloyd 821 Day Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Baker -Lloyd: CECELIA T. WEBB, CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 6, 2023, you were appointed as a member of the Architectural Review Board to replace Kevin Earl for a term of office ending October 1, 2025. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Architectural Review Board. Sincerely, ecelia F. McCoy, CMC City Clerk Enclosures PC: Tina Carr, Board Secretary, Architectural Review Board, with application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of March 2023, LORI BAKER-LLOYD, was appointed as a member of the Architectural Review Board to replace Kevin Earl for a term of office ending October 1, 2025. Given under my hand and the Seal of the City of Roanoke this twenty first day of March 2023. W� l'-� C✓ j (C' City Clerk CECELIA F. MCCOY, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerkC:roanokeva.gov March 15, 2023 Cynthia Lawrence 2509 Nottingham Road, S. W. Roanoke, Virginia 24014 Dear Ms. Lawrence: CECELIA T. WEBB, CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk Your term of office as a member of the Roanoke Regional Airport Commission expired on March 9, 2023. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Regional Airport Commission from September 7, 2010 to March 9, 2023. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, Cecelia F. McCoy, CMC City Clerk CFM:ctw Enclosure Certificate of Appreciation In recognition of over 12 years of public service faithfully rendered to the City of Roanoke as a member of the Roanoke Regional Airport Commission This Certificate is presented to: CYNTHIA LAWRENCE Given on the 15th day of March, 2023 L�i�i �. Mayor City Clerk