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Council Actions 05-01-23
COBB 42638-050123 City of Roandke, Virginia CITY COUNCIL INFORMAL SESSION May 1 , 2023 9:00 AM ROAN O KE City Council Chamber 215 Church Avenue, S.W. AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. NOTICI : Council meetings will be televised live and replayed On RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. CALL TO ORDER - ROLL CALL. All Present. Welcome. ITEMS FOR ACTION: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuSs vacancies on certain authorities, boards, commissions and committees'lappointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (7-0) A communication from Mayor Shermah P. Lea, Sr., requesting that Council convene in a Closed Meeting to discus the appointment of two Trustees to serve on the Roanoke City School Board, for three-year terms, each, commencing July 1, 2023 and ending June 30, 2026, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended. (7-0) A communication from Council Member Patricia White-Boyd, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the',performance of a Council-Appointed Officer, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. (7-0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. Mayor Lea recognized the Highland Park Elementary School 5th Grade Leadership Team and presented City,gifts. BRIEFING: • FY 2023 - 2024 Budget Study - 30 minutes Received and filed. AT 9:10 A.M. - 9:39 A.M., THE LEGISLATIVIi COMMITTEE MEETING CONVENED, IN THE COUNCIL CHAMBER. AT 9:43 A.M., A JOINT MEETING OF CITY COUNCIL AND THE GUN VIOLENCE PREVENTION COMMISSION CONVENED, IN THE COUNCIL CHAMBER. 1. Call to Order -- Roll Call. • City Council -All Present. Council Member Moon Reynolds entered the meeting at 9:45 a.m. • Gun Violence Prevention Commission - Commissioners Decca Knight, Dr. Eric Anderson and Shakira Williams were absent. 2. Welcome and Opening Remarks. • Vice-Mayor Joseph L. Cobb 3. Item for Discussion/Comments �y City Council. • Gun Violence Prevention Commission Strategic Plan 4. Recess/Adjourn - 10:56 a.m. AT 12:59 P.M. THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A CLOSED MEETING; AND THEREAFTER RECONVENE AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL TAYLOR MUNICIPAL BUILDING. City of Roanoke, Virginia CITY COUNCIL 2:00 PM ROANOKE City Council Chamber 215 Church Avenue, S.W. 1. CALL TO ORDER - ROLL CALL. The Invocation was delivered by The Reverend Walter LeFlore, Pastor, Unitarian Universalist Church of Roanoke. The Pledge of Allegiance to the Flag of he United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. ANNOUNCE ENTS: 2. PRESENTATIONS AND ACKNOWLEDGEM: NTS: A proclamation declaring Saturday, Ma 6, 2023 as Locked Guns Save Kids Day. Vice-Mayor Cobb declared Saturday, May 6, 2023 as Locked Guns Save Kids Day and presented the proclam:tion to the family in honor of Camden Brown. A proclamation declaring May 1 — 7, 20+3 as Resilience Week. Mayor Lea declared the week of May 1 - 7, 2023 as Resilience Week and presented the proclamation to Chris ine Gist, Prevention and Wellness Specialist, Roanoke Prevention Allia ce. 3. HEARING OF CITIZENS UPON PUBLIC MA TERS: City Council sets this time as a priority for citi•ens to be heard. All matters will be referred to the City Manager for response, re .mmendation or report to Council, as he may deem appropriate. Kenneth McLeod, 1125 Winona Ave ue, S. W., appeared before the Council to announce May as Bike M•nth and pointed out a variety of Bike Month events in May. Warren Hargis, 1909 Langdon Road, S. W., appeared before the Council to address tax increases. Owen McGuire, 2514 Brambleton A enue, S. W., appeared before the Council to express concern with th: sale of the Fishburn Cottage and announced a public presentation o soil preservation on May 18, at 7:00 p.m, at the neighborhood garden to ated on 10th Street, N. W. Freeda Cathcart, 2516 Sweetbier Av-nue, S. W., appeared before the Council to advise that May is Neigh.orhood Month. Joseph Coe, 1060 Palm Avenue, N. ., Apt A, appeared before the Council to advise of damage to his property during a high speed police chase in his neighborhood. Bill Tanger, (no address provided), :ppeared before the Council and requested that Council address the issues on Williamson Road. 4. CONSENT AGENDA: APPROVED (7-0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desir-d, the item will be removed from the Consent Agenda and considered separately. C-1. Minutes of the regular meeting of City I ouncil held on Monday, March 6, 2023; and the special meeting of City Counci held on Tuesday, March 14, 2023. RECOMMENDED ACTION: Dispense• with the reading of the minutes and approved as recorded. C-2. Authorization to schedule a public hea ing on Monday, May 15, 2023, or as soon thereafter as the matter can be hr ard, with regard to the Cox Communication Fiber Service Easeme t. RECOMMENDED ACTION: Concurre• in the request. C-3. A communication from the City Clerk a•vising of the resignation of Whitney Johnson as a member of the Roanoke Arts commission, effective immediately. RECOMMENDED ACTION: Accepte• the resignation and received and filed the communication. C-4. Minutes of the Audit Committee held o Monday, December 19, 2022. RECOMMENDED ACTION: Received and filed. C-5. Amanda Folman as a member of the 'oanoke Valley-Alleghany Regional Comprehensive Economic Developme t Strategy Committee to replace Aisha Johnson for a three-year term of office commencing April 1, 2023 and ending March 31, 2026; Becky Carr as a member of the Roanoke Arts Commission to fill the unexpired term of office of Toya Jones ending Ju e 30, 2025; Valerie Brown as a member of the Vir•inia Western Community College Local Advisory Board to replace J. Granger acFarlane for a four-year term of office, commencing July 1, 2023 and ending une 30, 2027; Stephen Lemon as a member of Visit irginia's Blue Ridge, Board of Directors for a one-year term of office, commen ing July 1, 2023 and ending June 30, 2024; and Tiffany Keffer as a member (Magistrat-) of the Court Community Corrections Program Regional Community Justice Board for a three-year term of office, commencing July 1, 2023 and ending une 30, 2026. RECOMMENDED ACTION: Receive. and filed. REGULAR • GENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: 1. Presentation of the Roanoke Valley R:gional Cable Television Proposed Fiscal Year 2023 - 2024 Budget. Scott Rams•urg, Cable Access Director, Spokesperson. (Sponsored by the Cit Manager) Adopted Resolution No. 42637-050123. (7-0) 2. Presentation of the Roanoke Cultural E dowment update. Shaleen Powell, Executive Director, Spokesperson. (Sponsored by Vice-Mayor Cobb and Council Member White-Boyd) Received and filed. 3. Presentation of the Roanoke Preventio Alliance, Resiliency Collective and the Roanoke Valley Trauma Informed Com unity Network information and initiatives. Christine Gist, Prevention an• Wellness Specialist. (Sponsored by Vice-Mayor Cobb and Council Member Sanchez-Jones) Received and filed. 7. REPORTS OF CITY OFFICERS AND COMM NTS OF CITY MANAGER: 1. CITY MANAGER: BRIEFING: • Roanoke Gun Violence Prevention Co mission Awareness Campaign - 30 minutes. Received and filed. ITEMS RECOMMENDED FOR ACTIO : A. Appropriation of FY23 VDOT St eet Maintenance Q3 and Q4 Payments Incremental Revenue. Adopted Budget Ordinance N.. 42638-050123. (7-0) B. Execution of an Extra-Territorial Arrest Agreement with Virginia Western Community College. Adopted Ordinance No. 42639-051123. (7-0) C. Approval of a five-year plan for opioid Settlement funds, direct distribution and grants from the irginia Opioid Abatement Authority. Adopted Resolution No. 42640-051123. (7-0) COMMENTS OF THE CITY MANAGE". The City Manager announced that a ew tribute to the late James Hunter Tarpley, Grandin Village resident an 2018 Citizen of the Year was installed in the Grandin Village area ear the 7-11 convenience store. 2. CITY ATTORNEY: NONE. 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION O' ORDINANCES AND RESOLUTIONS: 1. A resolution appointing two Trustees t• the Roanoke City School Board for three-year terms of office, each, comm-ncing July 1, 2023 and ending June 30, 2026. Adopted Resolution No. 42641-050123. (7 0) 11. MOTIONS AND MISCELLANEOUS BUSINE,S: 1. Inquiries and/or comments by the Mayer and Members of City Council. Council Member White-Boyd congr.tulated School Superintendent Verletta White on being selected as he 'Virginia Superintendent of the Year' for an array of accomplishme ts. Council Member Priddy commented hat there have been data errors with regard to citizens' personal property taxes, including his own, also commented that there was no staff a ailable for animal control issues on the weekends, and the Friends of Ev:ns Springs Group asked him to share a magazine with the Council. Council Member Moon Reynolds als.. commented on the lack of staff for animal control; whereupon, the City anager advised that animal control only had two officers and it was diffi ult to retain staff and that's why they no longer trap animals. Council Me ber Volosin suggested outsourcing the animal control service. 2. Vacancies on certain authorities, board., commissions and committees appointed by Council. Appointed John Hostutler as a mem er of the Building and Fire Code Board of Appeals to fill the unexpired' term of office of Charles Water ending June 30, 2024; and reappoint-d Jeffrey Shawver, Anthony Smith and Christopher Link as members of the Building and Fire Code Board of Appeals for three-year terms of offic•, each, ending June 30, 2026. Reappointed the Honorable Hilary G iffith and the Honorable Scott Geddes as members of the Court Communit Corrections Program Regional Community Justice Board for three- ear terms of office, each, ending June 30, 2026. Appointed Sarah Karpenti to replace Ahondryea Brooks as a member of the Mill Mountain Advisory Board fo a three-year term of office ending June 30, 2026. Reappointed Auraliz Quintana as a ember of the Roanoke Public Library Board for a three-year term of office -nding June 30, 2026. Appointed Anita Price as a City repr:sentative of the Visit Virginia's Blue Ridge, Board of Directors for a one- ear term of office ending June 30, 2024. CERTIFICATION OF CLOSED MEETI G. (7-0) RECESSED at 5:14 p.m., for continuation o Closed Meeting. Meeting reconvened at 5:50 p.m., RECESSED - 5:51 p.m. THE COUNCIL MEETING WILL STAND IN RECESS UNTIL MONDAY, MAY 8 AT 2:00 P.M., IN THE COUNCIL CHA BER, FOR THE ADOPTION OF THE CITY OF ROANOKE RECOMMENDED FISCAL YEAR 2023 - 2024 BUDGET AND ANY OTHER MEASURES DEE ED APPROPRIATE. , 4 R6.1 CITY OF RO IN !: OFFICE OF TH ; MAYOR +�+�" ��� 215 CHURCH AVENUE,S. .,SUITE 452 ROANOKE,VIRGINIA 240 1 1-1 594 TELEPHONE: (540)8 3-2444 FAX: (540)853-1 45 SHERMAN P.LEA,SR. EMAIL: MAYOROROANOKEVA.GOV Mayor 11 May 1, 202 3 The Honorable Vice-Mayor ice Mayor Joseph L. Cobb and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor Cobb and Members of Council: This is to request a Closed Meeting to discuss va ancies on certain authorities, boards, commissions and committees appointed by Coun il, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. A list of urrent vacancies is included with the agenda for this meeting. Sincerely, ' vim- . Sherman P. Lea, Sr. Mayor SPL:ctw COMMITTEE VACANCIE `/REAPPOINTMENTS May 1, 2123 Publi VACANCIES: Unexpired terms of office on the Building and Fire :oard of Appeals ending June 30, 2024 and June 30, 2025. Unexpired term of office on the Equity and Empow:rment Advisory Board ending December 31, 2024. Term of office on the Human Services Advisory Bo.rd ending November 30, 2026. Term of office on Mill Mountain Advisory Board endi g June 30, 2025. Unexpired term of office on the Parks and Recreati•n Advisory Board ending March 31, 2025. Terms of office on the Roanoke Arts Commission e ding June 30, 2025. Term of office on the Personnel and Employee Pra tices Commission (Citizen-at-Large) ending June 30, 2025. Unexpired term of office on the Roanoke Cultur:I Endowment, Board of Directors, ending December 31, 2023. Term of office on the Roanoke Valley Greenway Co mission ending June 30, 2025. Term of office on the Visit Virginia's Blue Ridge, Bo.rd of Directors, ending June 30, 2024. Unexpired term of office on the Youth Services Citizen Board ending June 30, 2024; and a term of office (Citizen at Large) ending June 30, 2026. 1 ,�" Ro, o CITY OF RO A NOKE OFFICE OF THI MAYOR i"" j 215 CHURCH AVENUE,S W.,SUITE 452 V ROANOKE,VIRGINIA24011-1594 TELEPHONE: (540):53-2444 FAX: (540)853-1145 SHERMAN P.LEA,SR. EMAIL: MAYORaROANPKEVA.GOV Mayor May 1, 202 The Honorable Vice-Mayor Joseph L. Cobb and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor Cobb and Members of Council: This is to request that the Council convene in a Clo ed Meeting to discuss the appointment of two Trustees to serve on the Roanoke City Sc ool Board, for three-year terms, each, commencing July 1, 2023 and ending June 30, 20 6, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. Sincerel , Q oe 5Z. Sherma P. Lea, Sr. Mayor SPL:ctw 'or CITY OF ROA i OKE CITY COUN I IL 215 Church Avenue,S.W,Suite 456 14401-140 Roanoke,Virginia 2401 1-1536 Telephone: (540)853-541 Fax: (540)853-114 E-mail: clerk@roanoke a.gov Council Members SHERMAN P.LEA,SR. Joseph L.Cobb Mayor Luke W.Priddy Stephanie Moon Reynolds Vivian Sanchez-Jones Peter J.Volosin Patricia White-Boyd May 1, 202 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: I wish to request a Closed Meeting to discuss th- performance of a Council-Appointed Officer, pursuant to Section 2.2-3711 (A)(1), Cod of Virginia (1950), as amended. Sincerel , -070( Patricia hite-Boyd, Chair City Co ncil Personnel Committee PWB:ctw AGENDA FOR LEGISLATIVE COMMITTEE MEETING Date: May 1, 2023 Time: 9:00 a.m. Place: City Council Chamber Presiding: Council Member Luke Priddy, Chair I. Call to Order, Roll Call II. Opening Remarks of Chair Priddy III. Public Comments The Legislative Committee sets this time as a priority for citizens to be heard and invites and encourages citizens to address the committee. Citizens who wish to address the committee are requested to complete a "request to speak" form, provided by the Legislative Committee Secretary prior to the start of the meeting, by either calling 540-853-2432 or emailing Leisha.Cook@ roanokeva.gov no later than 5:00 p.m. on the Friday before the meeting, and shall conform to such guidelines for speakers as generally promulgated from time to time. https://www.roanokeva.gov/1080/Council-Meeting-Guidelines IV. Minutes V. Review of 2023 Legislative Program (Advantus Strategies) a. 2023 Legislative Program, Education Requests from RCPS https://www.roanokeva.gov/ArchiveCenter/ViewFile/Item/918 b. Reconvened Session, Bill &Budget Update Any actions therefrom 1 VI. Other Business Update to City Code Section 2-304(a). Legislative Committee VII. Adjourn 2023 Legislative Committee meeting schedule: May 1, 2023 9:00 a.m. July 3, 2023 9:00 a.m. August 7, 2023 9:00 a.m. September 5, 2023 9:00 a.m. October 2, 2023 9:00 a.m. with Delegation October 16, 2023 7:00 p.m. 2 lili. , ` GIN VIOLENCE ,,, ROANOKE PREVENTION COMMISSION GUN VIOLENCE PREVENTION COMMISSION REPORT Violence Prevention Framework Workshop - City Council April 2023 ., _ •0.. .. e—pd . 'al .. , , S s _ , Purpose The Gun Violence Prevention Commission was forme. as a Permanent Committee through the action of the City Council, as set forth in Ordinance No. 42012-031521, adopted on March 15, 2021. The purpose of the Commission, as defined in he City Code and Bylaws of the organization, is to • Gather, review, and study the issue of gun violence within the City of Roanoke; • Make recommendations to City Council for poten ial actions that the city may take to reduce the epidemic of gun violence within our community and to make recommendations for enhancing existing resources and campaigns; and, • Aid the city in making and developing community partnerships to assist in the reduction of gun violence. Further, in this statement conveyed on our monthly eeting agendas, the purpose is to study the issue of gun violence in the community, recommend strategies for prevention, intervention, and response to reduce incidents of gun violence and address its effects on the community, and to work with citizens and community partners in developing pro:rams that create meaningful opportunities for positive non-violent pathways for health and whole ess. The members of the Commission are Dr. Eric Ander on, Rabbi Kathy Cohen, Rev. Tim Harvey, Decca Knight, Elliot Major, Nicole Ross, Stacey Shepp-rd, Shakira Williams, and Vice Mayor Joe Cobb. History and Timeline In February 2019, following a Public Safety briefing given by Chief of Police Tim Jones, Vice Mayor Joe Cobb met with Mayor Sherman Lea and City Manager Bob Cowell to discuss the rise in homicides and aggravated assaults related to gun violence in the community and the formation of a task force to address gun violence in he community. At the recommendation of the Mayor and Vice Mayor, City Council created a Ta k Force to Reduce Gun Violence, comprised of twenty citizens and a City Council repr sentative to convene in a series of community meetings to study the issue of gun viole ce in the community and make recommendations to City Council on strategies for revention, intervention, and response. During the inaugural meeting in May 2019, members of the Task Force indicated they wanted the City and Council to have a role in leading this effort to ensure effective engagement of the community in long-term efforts. The Task Force me throughout the summer, with multiple community meetings and two public hearings, to pr pare recommendations. These recommendations were presented to City Co ncil on Monday, November 4, 2019, and included strategies in five areas: Safer Neighborho ds, Education, Reducing Gang Activity, Violence and Recidivism, Coordinated Rapid Respo se, and Media and Marketing Campaign. The recommendations were received and approve by Council. To create an action plan for the recommendations, City Council created the Ad Hoc Study Committee on the Reduction of Gun Violence in early 2020, and an initial community stakeholders meeting was held in February 2020 to engage interest and support for the community-based recommendations. 3 When Covid-19 arrived in March 2020, everything shut down, including Study Committee meetings. These were resumed virtually in June 2020, with working groups in each of the five strategic areas building action plans for the recomme dations. This action plan was presented to and received by City Council in November 2020. To carry this work forward, City Council formalized th-se efforts by establishing the Gun Violence Prevention Commission on March 16, 2021, ncluding a general funds budget line item of$75,000 to begin implementation of the plan. The I ommission created a Grant Writing Team to research, write, and apply for state and federal fu ding and submitted applications for a Youth and Gang Violence Community Assessment Gr:nt made possible through funding by the General Assembly and the Gun Violence Intervention Program Grant through the DCJS. In May 2021, the Commission created and announces a process for city-wide mini-grants in gun violence prevention and intervention. These grants ere awarded to seventeen local non- profits who submitted proposals for funding of up to $5,000. The Commission received word in June 2021 that bo h grants applied for in the Spring had been awarded to the City of Roanoke. The Youth and Gan: Violence Community Assessment grant ($25,000) was implemented in the Fall of 2021 throu;.h a contract with Elite Business Strategies and completed on December 31, 2021 . We were the irst in the state to complete our local assessment, and it was the first of its kind implemen ed in Roanoke. The Gun Violence Intervention Program Grant ($500,100) provided funding to hire a Youth and Gang Violence Prevention Coordinator and two Outr-ach Workers and provide program support for community-based prevention and interv-ntion programs. This team began work in October 2021. During the summer of 2021, as part of one of the mini-grants awarded to TAP (Total Action for Progress), a youth symposium was held to center th- voices of young African American men to share their stories and life experiences in Roanoke. his conversation with community leaders led to a gathering of Youth Service Providers later that summer to begin discussing gaps in youth services and activities in the community. Four key areas emerged from these meetings, which continue to be held on a quarterly basis: yout employment, mental health, safe spaces and housing, and youth activities. In September 2021, the Star City Strong Citizen Panel, appointed by City Council, met to prioritize ARPA funding. This Panel recommended $' million for Violence Interruption efforts in the city. In April 2022, the Commission created a protocol fo mini-grant and Violence Interruption grants to non-profit agencies in the city. $500,000 as awarded to twenty-three agencies for two-year violence interruption programs and one-y-ar violence prevention and intervention programs. The City also contracted with Engage Strategies, following an RFP procurement process to develop a comprehensive, multi-year communications and marketing plan to address and reduce gun violence in the community. The plan will soon be presented to City Council. n February 2023, the Commission held a strategic •tanning retreat, and the recommendations from that retreat are being presented to City Coun'it during the Gun Violence Prevention Framework workshop on April 10, 2023. 4 Root Causes From the beginning of our work to address and redu.e gun violence, efforts have been focused on addressing the root causes. According to the John. Hopkins Center for Gun Violence Solutions, the root causes of gun violence nationwid- include: • Income inequality • Poverty • Underfunded public housing • Under-resourced public services • Underperforming schools • Lack of opportunity and perceptions of hopeless ess • Easy access to firearms by high-risk people Through our local research, we agree with a majority of these root causes, though we differ in believing that we have a strong school system that is working hard to help all of our students excel through equitable educational opportunities. e also believe that a lack of social connectedness, unhealed trauma, lack of social-emo ional learning, and a need for trauma training and restorative justice and conflict resolutio skills are essential to the reduction of gun violence. Through numerous interviews and meetings with youth in our community over the last two years, the following were identified as important for a reduction of gun violence: Keys to Transformation Sense of Purpose and Identity Empowerm nt Cultural History a d Context Seeing Self as eader Influence as a Strength in Guiding Peer and Younger Siblings/Children Resources for Em owerment Educational Experien, es like AACCI (African American Culture and Contemporary Issues) Arts and Cultural Experiences and Opportunities Safe Spaces to Hang Ow and Be Together Counseling Ave;liability Conflict Resolution an. Peer Support Employment Op 0 ortunities Addressing Transpor ation Barriers Connection to the Earth - Gard r ning and Urban Farming 5 In addition to these key areas of transformation and mpowerment, a newly forme d Youth Service Providers Collaborative has been created, pro iding quarterly meetings for these providers to create, develop and implement priorities and programs based on these areas. Here is a summary of the four key areas of focus that have emerged and the current efforts to address them: Youth Employment: • Increase access for youth to workforce training opportunities • Re-advertise and rebrand training opportunities t rough social media • Create and enhance Youth-based small business ownership and entrepreneurship • Develop and host a Youth/Young Adult to Busine-s Forum with youth and young adult vendors present Mental Health: • Create ongoing Conversation Circles with youth a d young adults on Mental Health Access and Care • Grow capacity to increase and sustain Mental He.:lth Providers in the community • Determine pathways to better community importance of mental health to and with youth • Support Community Partners in advocating for s icide prevention through education and information sharing Safe Spaces and Housing: • Focus on ensuring that our homes and communi y spaces are safe for youth and their families • Connecting families and youth with resources to enhance safety • Explore the creation of Safe Houses/Housing for outh and families at risk of greater violence (and continued support for existing spa, es) • Gun Safety Campaign • Substantial Risk Protective Orders - increase co munity education Youth Activities: • Working with community partners to develop an annual Celebration of our Youth Talent Experience - March 24, 2023 (Talent in the Star f-atured over 40 youth, 23 acts, and full funding support by Youth Service Providers in t e community) • Convene, in collaboration with the Gun Violence Prevention Commission, regular roundtable and listening experiences with our youth to center and elevate their voices in creating solutions to violence in our community Current Realities of Gun Violence Incidents in the Community The Roanoke Police Department and their I-Star Cri e Analysis Team have provided extraordinary support to the Gun Violence Prevention Commission with monthly reports outlining data related to Aggravated Assaults or Ho icides Where the Victim Was Hit by Gunfire, Gunfire Incidents Timetable (24-hour period), Source of Calls for Service-Related Gunfire Incidents, Homicide, Aggravated Assaults a d Domestic Aggravated Assaults Victim and Offender Analyses, and Origin of Crime. We are wo king with RPD to expand socio-economic, educational, and other demographic information t at may assist in developing effective and evidence-based best practices in gun violence redu tion. 6 Below is Comparison Data related to Gun Violence Incidents from 2020-2023: Aggravated Assaults or Homicides Where Victim Was Hit by Gunfire-Analysis by Offense Type by Year 1 Zone/Year 2020 2021 2022 2023 YTD ' Homicides 11 15 17 3 Aggravated Assaults S1 S2 51 — 6 Domestic Aggravated Assaults 0 0 0 0 TOTAL 62 67 _ 68 9 Aggravated Assaults or Homicides Where Victim Was Hit by Gunfire-Analysis by Zone by Year Zone/Year 2020 2021 2022 2023 YTD Zone 1(Southeast) 10 1 7 10 1 Zone 2(Northeast) 11 15 15 0 Zone 3(Southwest) 7 3 7 0 Zone 4(Northwest) 34 42 33 s Unknown 0 0 3 0 TOTAL 62 67 _ 68 9 Homicides/Aggravated Assaults Where Victim Was Hit by Gunfire- Analysis by Offense Type by Year 3, 4 fir, 11 �� 1111 a ,74 a. Homicides/A: ravated Assaults Where Victim Was Hit by Gunfire - Analysis by Zone by Year aC 1°, Add a little bit of body text 20 1l 8s 10 11 k0 84 i 7 ?11*10 0 ..., I. 0 6 u 0 7020 2021 2022 7021 v77, I . ,e 1 iSeutheei0 .Zo+.r 21Hort w4-0) .Zones!isout*+«ectj *?ofrt 4 ttei tnwesa $'known *The charts and tables above count the number of offenses within an incident, not the number of victims. 7 Prevention Efforts From the initial recommendations of the Task Force to Reduce Gun Violence, prevention efforts included (and continue to include): Safer Neighborhoods: • Bridging the Community Gap (Annual Anti-Violence Event to Raise Awareness, in collaboration with TAP and community partners) • Reading programs (the first program was an educational video featuring'The Little Blue Truck" in collaboration with RCPS, and then Reading Programs with Westside Elementary and currently with Lincoln Terrace Elementary Sc ool) • Crime prevention and violence reduction throug environmental design (identifying areas in the city with the highest incidents of gun viole ce and creating efforts to address blight, inadequate lighting, and safer streets) Education: • Creation and implementation of a family educational program focused on social-emotional learning skills development (Family Service of Ro,:noke Valley created a Curriculum on Social Emotional Learning, and 17 community or:anizations have received training and are implementing the curricula as part of their after-..chool programs) • Increased parental and family support of the Gu Safety Pledge and Gun Lock Distribution program (in collaboration with RCPS and community partners) Reducing Gang Activity, Violence, and Incarcerat on Recidivism: • Increased collaboration between RPD and com unity partners on awareness and education regarding gangs • Work with Sheriffs Department and community •artners to increase access to programs, education, and counseling for returning citizens Coordinated Rapid Response: • Create a 24-hour rapid response team and crisis intervention center with a live and text- based hotline for an immediate response, anon mous tips, and conflict resolution (still in development) • Collaborate with local hospitals for hospital-bas:d intervention programs • Recommended support for the RESET program :rant (received and implemented in 2020/2021) • Assist FEDUP and other organizations with attai ing 501 c3 status (FEDUP has completed this process; we also assisted BoxFit) Communications and Marketing: • Hire a communications/marketing partner thro gh competitive RFP to assist Task Force and community partners in developing and implementing a branded public influence campaign to address gun violence in the comm nity (currently working with Engage Strategies and 5 Points Creative) Additional Prevention Efforts: • Development of Parenting Videos (pilot video " ormal Development" completed; second video "Punishment vs. Discipline" underway) • "Be A Resilience Champion" training provided i collaboration with Roanoke Prevention Alliance for community members 8 Additional Prevention Efforts: • Development of Parenting Videos (pilot video "No mal Development" completed; second video "Punishment vs. Discipline" underway) • "Be A Resilience Champion" training provided in collaboration with Roanoke Prevention Alliance for community members • Roanoke Remembers (Community Memorial Eve is held in 2019 and 2022 in remembrance of individuals who have died from acts of violenc:) • GVPC Presentations to Faith-based Partners (ongoing) • Community Garden at EnVision Center - Lansdo ne (ongoing) • Lincoln Terrace Reading Program (ongoing) • Community Presentations on the Impact of Trau a and Intersections with Violence (ongoing) • Trauma and Emotional Awareness with Roanoke •edevelopment and Housing Authority and Community Cookout (ongoing) • Discussion regarding the development of a Trau a-Response Team (for immediate response to incidents of gun violence in collabor.tion with RPD, Fire/EMS, and RESET) • Soul Box Project(Artist in Residence Jane McCad•en) • Watershed Project: A Review of the Connection b-tween gun violence incidents in watershed areas and a lack of tree canopy (Artist in Residence Jane McCadden) • Dreaming Big Initiative (Artist in Residence Simo e Patterson, EnVision Center) • Completion of first Youth and Gang Violence Co munity Assessment in 2021; second once scheduled for Fall of 2023 Intervention Efforts The creation of the Youth and Gang Violence Preven ion or"Street Prevention and Intervention Team" under the leadership of Chris Roberts interve es with youth and their families who are disproportionately affected by gun violence and work to redirect their lives by providing essential resources for health and wholeness. Key p ogram areas include: YOUTH AND GANG VIOLEN E PREVENTION UNIT The Youth and Gang Violence Unit's charge is to build healthy communities by engaging with the community, providing prevention and intervention services, and creating, developing, and implementing enrichment activities. • Community Engagement: Identify and connect community resources to the citizens. Develop partnerships to mitigate barriers to resources and build community influencers. • Prevention Services Implemented: Improve f.milies, age-appropriate school programs, positive peer relationship building, and one-on-one case management. • Intervention Services Implemented: Violence Interrupters, establishing community influencers and block captains,m Intensive Like .kill coaches, Community workshops, seminars, and groups. • Enrichment Activities: Age-appropriate activiti-s to include art, music, sports programs, and healthy eating workshops. 9 y . Prevention Services • Case management • Participate in services r icee to active, RESET member g Deployments School programs • Counselorsn * at Noel C. Taylor assigned tof alternative citizens effected pro by gun violence. After-athool • Partner with service •library Programs.positive for Melrosepeer relationships. tJr�,3�S .�.,. delivery. interventions • Access to the Kirk Crisis and violence lolence d • Mind m family YMCA. response team. Jefferson Music • Formerly Lab, incarcerated men Art programs with as mentors. Roanoke Arts • Community Commission. forums,training, • Healthy eating worksfsops. workshops The team provides daily community outreach with youth and families to address and break the cycle of gang and gun violence, leads Community Healing Circles, and developed the Empathy Project to bring healing to families directly affected by the loss of loved ones to gun violence. In addition to the work of this team, the Commission has implemented the following Intervention programs: • Worked with Better Agreements to pilot a community conflict resolution program in the fall of 2022. The first cohort had five graduates. We will continue to explore ways to strengthen a similar program in the future. • Trauma Basics Training for community residents and families (two held in 2021, new sessions being planned for roll out in 2023) • Access to Trauma Counseling and Mental Health Support in collaboration with community partners - Family Service of Roanoke Valley rekeived a $150,000 U.S. Department of Justice $150,000 grant to place a Mental Health provider at the EnVision Center for families to access counseling over the next two years • $100,000 awarded to ten non-profit and faith-based organizations for gun violence prevention and intervention programs (2022). T is will be replicated in 2023 and 2024. • $400,000 awarded to thirteen non-profit and fai h-based organizations for Violence Interruption programs through 2024. One of th=se efforts included Groceries Not Guns, a successful gun buyback program now being du•licated by localities across Virginia and the nation. • Operation Neighborhood Pinpoint - Using a p blic health approach, community partners will work with the Roanoke Police Department tip identify locations throughout our city that have become hotspots for gun violence and cri inal activity. Using data, we will collaborate in a community-based effort, with a team of nei:hborhood leaders and residents to form Operation Pinpoint Teams to create interventio and prevention-based, immediate response actions to both address and reduce t e gun violence in the identified area. This approach will provide more direct intervention hrough increased opportunities, social services and quality of life services for individuals and families at risk and the ability through community engagement to increase to g-term resiliency. The initial area of focus is Hanover Ave in NW Roanoke. Agency Leads: United Way of Roanoke Valley and Youth and Gang Violence Prevention Coordinator 10 Response Efforts Response is critical in meeting the needs of individual. and families affected by gun violence. Whether one is injured, experiences the loss of a love• one, or is reeling from the trauma of witnessing an act of gun violence, our immediate and long-term response is critical in providing resources for assistance and in the process of grievin and healing. Current response efforts include: • RESET (Rapid Engagement of Support in the Even' of Trauma) Team Outreach (Lloyd Merchant, Coordinator + team of community volunteers) who have responded with 40 community visits to homes and neighborhoods i pacted by gun violence and accompanying trauma (ongoing) • Coordinated rapid response supportive services .nd family assistance in collaboration with Carilion and community partners for persons experiencing the effects of gun violence (ongoing) • Support of FEDUP (Families Experiencing Deliver.nce Using Prayer), including completion of non-profit status to better assist families with im ediate and long-term support after acts of gun violence. FEDUP has expanded its progra to include "Let's Go Orange" for June 3, 2023, in support of gun violence awareness and . monthly grief support group that is transforming the lives of women and children im'acted by gun violence • Carilion Clinic: Violent Injury Recovery & Support 'rogram (VIRS) - $200,000 grant • Hospital-based Intervention Program. It is not un sual for Carilion's trauma teams to respond to gun-related injuries on a daily basis. ow, they are launching the VIRS program to assist gun violence survivors beyond the bedside with the help of a new team member: an intervention specialist. The intervention specialist will act as a care coordinator, connecting survivors with resources that help them with long-term, quality-of-life recovery (e.g., mental health resources, housing, and mor-) • City of Roanoke/TAP: Gun Violence Emergency R location Project (GV-ER) - $200,000 • TAP's GV-ER project will focus on relocating low-i come families in the City of Roanoke from hot spots of violence and/or unsafe living conditions that would likely expose them to further violence. It follows a model TAP has seen success with for victims of domestic violence. GV-ER includes a scattered site housin_-first approach to increase the safety of families at the highest risk of gun violence, as w=II as strong support services to address trauma. It will also provide affected families with supportive services to address prior trauma, increase mental well-being, and help fa ilies sustain safe housing. The goal is to serve between 12 and 24 families over the grant term. Funding Sources Below is a summary of funding sources related to g n violence reduction efforts in the City since 2020. The sources in bold are related to the City's community-based efforts and have been developed in partnership with the Gun Violent e Prevention Commission and community partners. The sources in regular print are dedicated to law enforcement and justice efforts. 2020/2021: •$75,000 in General Funds (utilized for pilot progr-ms and initial round of mini-grants to community partners) 11 2021: •$25,000 Youth and Gang Violence Community Assessment (State) •$500,000 Gun Violence Intervention Program Grant (Youth and Gang Violence Prevention Team and Program support) (State) 2021/2022: 475,000 in General Funds (utilized for the purchase and distribution of 8,000 gun locks in collaboration with RCPS; and creation and implemen tion of Operation Neighborhood Pinpoint program (based on a model from Chicago) i collaboration with United Way of Roanoke Valley, Youth and Gang Violence Prevention earn and community partners) •$2,000,000 prioritized by Citizen Panel of local AR A funding for Violence Interruption 2022: • $648,661 Funding for 13 School Security Officers State) • $6,528,748 Roanoke City 599 Public Safety Fundi g (State) • $28,193 Staffing for RPD Domestic Violence Speci list (State) • $200,000 (CBGVLI) Gun Violence Emergency Re ocation Program (TAP) • $150,000 (Title II) TEAM Juvenile Justice Youth Exposure to Gun Violence (Family Service, Envision Center Mental Health Specialist) • $200,000 (CBGVI) Hospital-Based Violence Injury Program (Carllion) • $300,000 for continued funding in support of the Youth and Gang Violence Prevention Team and RESET Outreach Worker (AG's Offic=) • $700,000+ for law enforcement enhanced crime .analysis and equipment (State) Summary of Strategic Planning Process In February 2023, the City of Roanoke's Gun Violenc= Prevention Commission began the strategic planning process. Building upon the knowl;dge gained over the past four years and the outcomes of previous efforts to reduce gun violence within the City of Roanoke, the Commission enlisted the facilitation services of the louncil of Community Services to undergo the planning process. Two planning sessions were h-Id to review the work of the Commission to date, gain consensus around goals moving forwa d, and to create the recommendations included in this document. Tasked with gathering and reviewing information to study the issue of gun violence within the community; making recommendations to City Coun, it for potential actions to reduce the epidemic of gun violence; making recommendation•. for enhancing existing resources and campaigns; and aiding the City in making and developing community partnerships to assist in the reduction of gun violence, the Commission has -.een success in several areas. In 2019, the Commission presented recommendations to the Ci' Council. This plan is a continuation of those recommendations, updated to reflect the cur ent state of gun violence in the City. Through its study of evidence-based data, the Com fission has identified the root causes of gun violence in the City of Roanoke as income ineq ality, poverty, underfunded public housing, under-resourced public services, lack of opportuni , and perceptions of hopelessness, social connectedness, and easy access to firearms by hig -risk people. The Commission maintains its focus on the prevention of, intervention/interruption, and response to gun violence within the City of Roanoke. 12 The recommendations on the following pages were d-veloped with the intent of reducing violence related to guns, addressing the root causes of gun violence, and establishing the prevention infrastructure necessary to ensure effecti eness. This set of recommendations is built upon the idea that comprehensive strategies anti dedicated resources can significantly reduce gun violence and help achieve safety within th- greater community. Acknowledgments The Gun Violence Prevention Commission would like o thank the City Council for its support of these important and vital long-term efforts in reducin: gun violence in our community. Local Government leadership and support are critical to a -ustainable community-based effort. Because of the work done by the Task Force, Study Committee, and GVP Commission, an infrastructure of community stakeholders and partners has placed and kept us in a strong strategic position to not only apply for and receive state and federal funding but to continue this work as long as possible. We want to thank all our community partners and cit zens for their tireless work in making these prevention, intervention, and response strategies meaningful and effective. We also want to thank Angie O'Brien, our Assistant City Manager a •d Staff Liaison, Laura Carini, Sr. Assistant City Attorney and liaison, and all City staff who assist ith our efforts. It is critical to remember that for our city to continue addressing violence reduction through evidence-based strategies, we need the support of ci y leaders and community partners to pilot and experiment with programs that we believe will ork in our city. Many programs can't just be tried once and then expected to deliver long-ter results. Our ability to be agile and patient with program development and delivery is essential o our long-term success. With gratitude and a willingness to continue this wo k, we present the following Strategic Plan Recommendations. Gun Violence Prevention Commission Dr. Eric Anderson, Rabbi Kathy Cohen, Rev. Tim Ha ey, Decca Knight, Elliot Major, Nicole Ross, Stacey Sheppard, Shakira Williams and Vice Mayor Joe Cobb 13 RECOMMENDATION 1: To continue the research process of gathering and reviewing evidence-based data related to the root causes of gush violence. OUTCOME: More informed City government and community • Identify and fund research partner(s) • Implement a second community needs assessment • Work with government/media/marketing partners t share information widely • City Council to define frequency and detail of GVPC eporting RECOMMENDATION 2: To codify a framework for the City of Roanoke's gun violence funding support of prevention, intervention, and response efforts OUTCOME:The Gun Violence Prevention Commission .tructure is aligned with other existing City Advisory Boards and Commissions • Clarify policies and procedures for awarding and distributing funds and confirm consistencies in policies and procedures in all City-appointed autho ities, boards, and commissions • Communicate policies and procedures around awarding and distributing funds to the general public • City Council is tasked with keeping themselves info med about grants, grant process, and awarded grantees of all City-appointed authorities, boards, and commissions. RECOMMENDATION 3: Secure ongoing funding for gun violence prevention, intervention, and response efforts by identifying sources of dedicated and sustainable funding streams. OUTCOME: City and Commission resourced to addres. gun violence in the community in coordination with approved recommendations • City Council is tasked with ensuring funding in Ci s annual budget • Seek funding from local, regional, and national phianthropic foundations • Seek funding from local businesses • Seek funding from the state and federal governor:nts • Establish an annual budget for the Gun Violence Prevention Commission to use for operations and grantmaking • Recognize the $1 .5M secured by the GVPC since 2821 14 RECOMMENDATION 4: To increase and sustain partnerships within the community to aid in the reduction of gun violence OUTCOME: Supported and enhanced resources and partnerships to address gun violence • Build the capacity of local organizations addressing the root causes of gun violence to actively participate as partners in gun violence reduction. C pacity-building may include coalition- building, board development, sustainable funding, tc. • Promote private-sector, government, nonprofit, gr ssroots organizations, and faith-based partnerships • Pursue engagement with community foundations nd local businesses • Establish an Adult Community Advisory Board and Youth Advisory Board for gun violence prevention • Consult with Youth Services Citizen Board • Host grant writing workshop RECOMMENDATION 5: To implement a public campaign to promote the City's efforts to prevent, interrupt, and respond to gun violence. is informed on the causesI ll of gun violence, the resources that exist in OUTCOME: The community the community, and the City's response • Identify sustainable funding for long-term public 4mpaign • Test messaging and messengers to ensure what is communicated about gun violence resonates with the community • Landing page for the general public RECOMMENDATION 6: To support the GVPC internal committee structure and stakeholder engagement plan OUTCOME: An internal structure to support the work of the Commission • Responsive/ad hoc committees to address tasks within recommendations RECOMMENDATION 7: To add two youth and young adult (non-voting) seats to the GVPC. OUTCOME: Youth perspectives incorporated into the planning and recommendations around gun violence • City Council to determine the process to achieve this recommendation 15 RECOMMENDATION 8: To address, with the City Council, the root causes of gun violence with these recommendations, in an identified and prioritized section of the city. OUTCOME: An informed and focused response to root causes and opportunities to combat gun violence • Blight • Workforce Development/Economic Opportunity • Affordable housing • Education (Clear, actionable partnership plan with R PS that addresses the reduction of gun violence) • Greenspaces, tree canopy • Youth activities • Opportunities for social connection • Legislative and law-enforcement strategies to reduc- the accessibility of illegal firearms 16 2 DRAFT May 1, 2023 Policy for Boards and Commissions appointed by C ty Council for distributing grant funds in a competitive and transparent manner: 1. Purpose: The purpose of this policy is to ensure a fair and transparent process for distributing non-procurement and non-designate d grant funds to eligible agencies. This policy should be followed for any distribution ever$1,000. Procurement law should be followed for the purchase of all goods and sery ces obtained by the Board or Commission. 2. Eligibility: Eligibility for grant funds will be d.termined by the Board or Commission based on the following criteria: • The agency must be a registered with the S ate Corporation Commission. • The agency must be a 501(c)(3) or religiou•. organization. • If the agency is a religious organization, all funds received from the locality must be used to provide community services for ses lar purposes without regard to the religious affiliation of the recipients of suc" services. (Va. Code 15.-953) • The agency must conduct programming th.t benefits the citizens of the City of Roanoke. • The agency must demonstrate a clear need or the grant funds. • The agency must have a track record of sui cessful performance in their respective field, or for new agencies,must provide le' ers of recommendation or vetting letters. • The agency must have a plan for using the grant funds that aligns with the goals and objectives of the Board or Commission. • The agency should apply for programmati, funding not general operating support. Requests for capital improvements shall not be considered for funding. • The agency must have a democratically el cted Board of Directors meeting at least quarterly. 3. Application Process: The application process ill be open to all eligible agencies. The Board or Commission will advertise the grant program widely to ensure that all eligible agencies have an opportunity to apply. The as ertisement will include information about the eligibility criteria, the programs or service. being sought, the range of dollar amounts anticipated to be awarded, the application pro ess, and the deadline for submission. The advertisement will be made no less than 7 da s before the deadline for submission. 4. Review Process: The Board or Commission ill review all applications received by the deadline. For all awards anticipated to be ove $5,000, at least four proposals must be solicited. The review process will be competi ive and merit-based. The Board or Commission will evaluate each application b.sed on the eligibility criteria and the strength of the agency's proposed plan for usi g the grant funds. The Board or DRAFT May 1, 2023 Commission will use a scoring rubric that is consistent for each application process. Any Board member or Commissioner will recuse themselves pursuant to the Virginia Conflict of Interests Act. 5. Award Process: The Board or Commission will select the agencies who best meet the eligibility criteria and who have proposed the most promising plans for using the grant funds. The Board or Commission may choose to award all or part of the requested grant funds. The Board or Commission will notify the selected agencies in writing and provide them with instructions for receiving the grant funds, including but not milted to executing a Memorandum of Understanding with the City. 6. Reporting Requirements: All agencies who receive grant funds will be required to submit periodic reports to the Board or Commission detailing their progress in using the funds and the outcomes achieved. The Board or Commission may also request presentations to the Board or Commission or City Council to report on the progress of using the awarded funds. 7. Recommendations to Council: On a quarterly/annual basis, the Board or Commission will report to the City Council the agencies who have received an award of grant funds. 3 DRAFT May 1,2023 IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA AN ORDINANCE amending and reordaining Division 2,Permanent Committees,Article XIV Authorities, Boards, Commissions and Committees Generally,Chapter 2, Administration, Section 2-306 Gun Violence Prevention Commission, Code of the City of Roanoke (1979); establishing an effective date;and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Amend and reordain Division 2,Permanent Committees and Boards,Article XIV Authorities,Boards,Commissions and Committees Generally,Chapter 2,Administration,Section 2-306,Gun Violence Prevention Commission,Code of the City of Roanoke(1979),as amended, as follows: Sec.2-306 Gun Violence Prevention Commission (a) Established;composition.There is hereby established the Gun Violence Prevention Commission as a permanent council-appointed board.The Gun Violence Prevention Commission shall consist of nine(9)members, one(1) member shall be a member of city council and the remaining eight(8)shall be residents of the city,unless such residency requirement is waived by City Council in accordance with City Code Section 2-281.Pursuant to section 2-282,the mayor will serve as an ex officio non-voting member of the Gun Violence Prevention Commission. Council may appoint any member of city council,excluding the mayor. (b) Purpose,Responsibility The purpose and responsibility of the Gun Violence Prevention Commission shall be as follows: (1) Gather,review and study the issue of gun violence within the community; (2) Make recommendations to city council for potential actions that the city may take to reduce the epidemic of gun violence within our community and to make recommendations for enhancing existing resources and campaigns;and (3) Aid the city in making and developing community partner ips to assist in the reduction of gun violence. 1 DRAFT May 1,2023 (4) It may make recommendations to and assist city council and the city manager in determining what funds should be provided in the city's budget for resources to assist in the reduction of gun violence and for the work of the commission. (5) It may advise city council and the city manager regarding the participation in or sponsoring by the city of performances,programs or other endeavors to assist in the reduction of gun violence. (6) It may seek donations, offers of services, and grants to further its projects and activities and those of the city. {Formatted:Indent First line: 0.5" (7) It shall, subject to administrative procedures promulgated by the city manager, review applications or requests for funding made to the city by private nonprofit agencies;advise the council as to the merits of funding the programs of such agencies;recommend an allocation of funding to such agencies;and monitor and evaluate the programs of such agencies. (c) Appointment and terms of members. Members of the Gun Violence Prevention Commission shall be appointed by city council. The appointed member of city council shall serve only during their respective term of office.With the exception of their initial staggered term,all other members shall serve for terms of three(3) years. Members of the Gun Violence Prevention Commission. Other than the member of city council,all other members shall be subject to the limitation on terms set forth in section 2-281.1. (d) Members not compensated. The members of the Gun Violence Prevention Commission shall serve without compensation for their service as such members. (e) Organization,selection of officers,meetings. (1) At its initial meeting,the members of the Gun Violence Prevention Commission shall elect a chair, vice-chair, and secretary. The member elected as chair shall serve as the presiding officer at all meetings of the Gun Violence Prevention Commission.hi the absence of the chair,the vice-chair shall preside at such meeting.The secretary shall prepare agendas for each meeting,take minutes of each meeting,ensure that proper legal notice of all meetings is provided, and file minutes with the city clerk.All officers shall serve for terms that end on March 31 of each year.Members may be reelected to serve as an officer without limitation. (2) Gun Violence Prevention Commission shall adopt bylaws with respect to the operations of the Gun Violence Prevention Commission. Such by-laws shall not be inconsistent with the provisions of section 2-306. (3) The Gun Violence Prevention Commission shall develop a schedule for regular meetings on a monthly basis for each calendar year.The schedule shall include the dates and times of each regular meeting for the ensuing calendar year.At the initial meeting of the Gun Violence Prevention Commission in 2021,the members shall set its schedule for the balance of 2021. 2 DRAFT May 1,2023 (4) The Gun Violence Prevention Commission shall make at 1-ast one (1) public presentation to city council each calendar year.The purpose of this public pres-ntation is to update council and the public on the progress being achieved in preventing gun iolence within the community. (5) Special meetings of the Gun Violence Prevention Commission may be called by the chair or by two(2)members of the Gun Violence Prevention Commissio with at least twelve (12)hours prior notice to each member,delivered in hand or by electronic m.il.The notice of the special meeting shall set forth the purpose of the special meeting and the spe.ial meeting shall be limited to that purpose. (6) The city manager shall appoint staff to assist the Commissio in the performance of their duties. The city attorney shall provide legal advice and assistance iI the Gun Violence Prevention Commission. (f) Reports to city council. The Gun Violence Prevention Commission shall make such other rec.' endations to city council as the Gun Violence Prevention Commission deems appropriate. •11 recommendations shall be in writing and delivered to the city clerk for inclusion the city coun il agenda packages. 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SOY , .,,,, . .....1,,, ,. . ..........,..- , / "so. „ „. ,_„1, ..,_ , a4��� ________________ .-- 1 /if', „ if .,.. , AIL_ • MAY IS BIKE ,4. - „ - MOHTH JOIN US! .,,i, , � AFC • a� - . • COD, 6 tk 6 kace60- ,../... ,, ,-, .41\ \\ Melrose Public Library, 2502 Melrose Ave May 6, 11 am - 2 pm Promoting bikes and - bike safety for kids. Join us for an obstacle course, bike safety checks, a tire-changing i. demonstration, and cool giveaways. i� s Fl SwltCUtk(4/e(6 Ctte(Y Virginia Tech Carilion School of Medicine, May 8, 6 pm - 7:30 pm Cycling for il Sustainable Cities - Dr. Ralph Buehler, internationally acclaimed expert, tells how to make city cycling the most sustainable means of travel for all. J s " A y. / ,ily 6 tk6 tc9- 1449- k 0 evy/ Friday, May 19, join area commuters for this annual event celebrating bicycling as a fun, low-cost, healthy, and environmentally friendly way to get around! Stop for a donut and coffee at the pitstop closest to your commute. PEDA L (:z .,;;6D ____ ___ R o SAF E R GA - _ -------- - PEDALSAFEROA.O . .. . ..... . ' BIKE RODE ! ,„i: F ,r , May 6, 1 1 :00 am- 2:00 pm � � )`�S t Melrose Library parking lot, „Ia. .. • 2502 Melrose Avenue NW . ; .4....e" . , r , ..„ .. . . r.. ... , -, .. it •... , _ ... g'. ,J 1/.?,.. . . ; ' t i - . — c. �,,/ - c "i' =,,, ttirril" , I! I ppp + -q/,;: (I ..: � -'�- 4 11. �lY �� � `. .M �� ? ' as tf - • tacle course , bike safety a Obs +a,r" • s checks , and giveaway_ • , i ; �, 0, ,4‘4,11 4 A; / li a=. ,,. `..�4,✓`� 9•;,./ ;/,# �`�", , ... fir',"E,-..4 , c. „r a .� _' .. a * {. tillir , 2; PEDAL pedalsa. feroa . ., ,.. .1 f , R :,...,:..../A or• L • , _ / , . . +,,r, A /log a r 1 — y . • ! r _ /_ i ` .. / i - \444......., , C StU l I 1 , , l ' ' i t ilir07....„...„...--- • ,--00.P.- P g ``, .em'r li -�! ire ., , ::: d 6 e _'> .. _.L • Dr. Ralph Buehler, internationally �" �i i acclaimed expert and author,tells I, i how to make city cycling the most Ralph Buehler sustainable means of travel for all . Monday , May 8 6-7:3o pm PEDAL G47) Virginia Tech Carillon School of MedicinesAFE Rr....,....Ak Riverside 2 Auditorium pedalsaferoa . org Quick Fix Safety Improvements for Cyclists a d Pedestrians The Board of Directors of PedalSafe ROA requests that the City of Roanoke proceed immediately to undertake the following quick, low-cost improvements to -nhance bicyclist and pedestrian safety and convenience. All are inexpensive, present opportunities for collaboration with neighborhoods, and could provide locations for public art to be part of designs Location Recommendation Reason Northeast and Northwest Begin working with Some of Roanoke's best streets neighborhoods neighborhood organizations to for cycling and walking, its develop a network of largest commercial centers, its neighborhood bike ro tes using most underutilized Greenway local streets and Gree ways to (Lick Run),and its longest link homes,schools,b sinesses complete street(10th St.)are in and shopping areas. the northeast and northwest quadrants. Working with neighborhoods to develop a network of neighborhood routes using existing streets will encourage neighborhood engagement in making safer streets, more active transportation and take advantage of existing resources. Bennington St.SE crosswalk Install regulatory signs telling Many pedestrians shop at the linking the Bennington Place drivers to"Stop for Food Lion and cross Bennington Shopping Center and the Pedestrians." at this location. However,the Roanoke River Greenway existing pedestrian warning signs are ineffective in getting drivers exiting or entering the traffic circle to stop for pedestrians. Grandin Road from Brandon Improve visibility of all Memorial and Grandin from Ave. to Memorial,and crosswalks.Add cross alk Black Dog Salvage to Patrick Memorial Ave.from Virginia St where Greenway meet. Henry High School are heavily (Black Dog Salvage)to Grandin Memorial Ave at Black 'og used by cyclists. Many drivers Road Salvage. do not realize that cyclists have Install flexible safety ••Ilards to to move out of the Memorial divert drivers from cutt ng into bike lane to turn into Grandin the bike lane at the cu e Village or that the Grandin Ave. entering the Memorial :ridge; parking lane is not a bike lane. add shared road marki gs for Adding signage and road cyclists turning left fro markings to remind drivers of Memorial; and add sig age and these facts will help prevent the markings along Grandi Road "buzzing"and verbal alerting drivers to the p esence harassment of cyclists that of cyclists outside the p:rking frequently occurs in this area. lanes on Grandin. Quick Fix Safety Improvements for Cyclists and Pedestrians Location I Recommendation Reason Wiley Drive, Evans Mill Road, Refresh faded crosswalks(3) There is heavy pedestrian, McClanahan Street between and add 6 in-street"Stop for bicycle and vehicular traffic Franklin Road and Jefferson Pedestrian Signs." Signs are crossing at 7 existing Street. approximately$400 each. crosswalks, but several of the Neighborhood has suggested crosswalks are faded to the "road art" crosswalks in this point illegibility and only one corridor. crosswalk has a sign telling drivers to stop for pedestrians. Many drivers do not stop for pedestrians or young cyclists using these crosswalks. Increasing the visibility of the crosswalks and adding regulatory signage will help ensure compliance with traffic laws and improve safety. There is strong sentiment among residents for such safety improvements. Walnut Ave.from Hamilton New well-marked crosswalk at Tourists and visitors on bikes Terrace to Jefferson St.; Hamilton Terrace and Walnut to are often confused about how Jefferson St.from Walnut Ave. access the north side of Walnut to use the Mill Mountain to Albemarle Ave.and Street bridge. Install road Greenway to return downtown Albemarle Ave.from Jefferson markings or signage for an from Mill Mountain or the St.to Williamson Road alternative return route to Roanoke River Greenway. This Elmwood Park for the Mill alternative is a simple and safer Mountain Greenway. Designate route that does not require a the wide sidewalk on the east series of left turns across traffic side of Jefferson St. as a at Jefferson St.and will benefit greenway so that it can be used tourism and younger or by cyclists. inexperienced bike riders. Add way-finding signage to Garden City,Downtown,Crystal Wayfinding signage can mark various community Spring,Wasena,West End, facilitate cycling and pedestrian centers along Greenway Grandin Village connections to local businesses and help newcomers and visitors navigate our community. A wayfinding program for the Greenways presents an opportunity to partner with local businesses. Quick Fix Safety Improvements for Cyclists and Pedestrians location ' Recommendation Reason Wiley Drive, Evans Mill Road, Refresh faded crosswalks(3) There is heavy pedestrian, McClanahan Street between and add 6 in-street"Stop for bicycle and vehicular traffic Franklin Road and Jefferson Pedestrian Signs." Signs are crossing at 7 existing Street. approximately$400 each. crosswalks, but several of the Neighborhood has suggested crosswalks are faded to the "road art"crosswalks in this point illegibility and only one corridor. crosswalk has a sign telling drivers to stop for pedestrians. Many drivers do not stop for pedestrians or young cyclists using these crosswalks. Increasing the visibility of the crosswalks and adding regulatory signage will help ensure compliance with traffic laws and improve safety. There is strong sentiment among residents for such safety improvements. Walnut Ave.from Hamilton New well-marked cros•walk at Tourists andvisitors on bikes Terrace to Jefferson St.; Hamilton Terrace and alnut to are often confused about how Jefferson St.from Walnut Ave. access the north side o Walnut to use the Mill Mountain to Albemarle Ave.and Street bridge. Install ro-d Greenway to return downtown Albemarle Ave.from Jefferson markings or signage fo an from Mill Mountain or the St.to Williamson Road alternative return rout to Roanoke River Greenway. This Elmwood Park for the ill alternative is a simple and safer Mountain Greenway. Designate route that does not require a the wide sidewalk on t e east series of left turns across traffic side of Jefferson St. as .: at Jefferson St. and will benefit greenway so that it can be used tourism and younger or by cyclists. inexperienced bike riders. Add way-finding signage to Garden City, Downtown,Crystal Wayfinding signage can mark various community Spring,Wasena,West End, facilitate cycling and pedestrian centers along Greenway Grandin Village connections to local businesses and help newcomers and visitors navigate our community. A wayfinding program for the Greenways presents an opportunity to partner with local businesses. Quick Fix Safety Improvements for Cyclists and Pedestrians The Board of Directors of PedaiSafe ROA requests that the City of Roanoke proceed immediately to undertake the following quick, low-cost improvements to enhance bicyclist and pedestrian safety and convenience. All are inexpensive, present opportunities for collaboration with neighborhoods,and could provide locations for public art to be part of designs. Location I Recommendation � Reason Northeast and Northwest Begin working with Some of Roanoke's best streets neighborhoods neighborhood organizations to for cycling and walking, its develop a network of largest commercial centers,its neighborhood bike routes using most underutilized Greenway local streets and Greenways to (Lick Run), and its longest link homes,schools, businesses complete street(10th St.}are in and shopping areas. the northeast and northwest quadrants. Working with neighborhoods to develop a network of neighborhood routes using existing streets will encourage neighborhood engagement in making safer streets, more active transportation and take advantage of existing resources. Bennington St.SE crosswalk Install regulatory signs telling Many pedestrians shop at the linking the Bennington Place drivers to"Stop for Food Lion and cross Bennington Shopping Center and the Pedestrians." at this location. However,the Roanoke River Greenway existing pedestrian warning signs are ineffective in getting drivers exiting or entering the traffic circle to stop for pedestrians. Grandin Road from Brandon Improve visibility of all Memorial and Grandin from Ave.to Memorial,and crosswalks.Add crosswalk Black Dog Salvage to Patrick Memorial Ave.from Virginia St where Greenway meets Henry High School are heavily (Black Dog Salvage)to Grandin Memorial Ave at Black Dog used by cyclists. Many drivers Road Salvage. do not realize that cyclists have Install flexible safety bollards to to move out of the Memorial divert drivers from cutting into bike lane to turn into Grandin the bike lane at the curve Village or that the Grandin Ave. • entering the Memorial Bridge; parking lane is-not a bike lane. add shared road markings for Adding signage and road cyclists turning left from markings to remind drivers of Memorial; and add signage and these facts will help prevent the markings along Grandin Road "buzzing" and verbal alerting drivers to the presence harassment of cyclists that of cyclists outside the parking frequently occurs in this area. lanes on Grandin. April 26, 2023 City Council Pres - ntation: Wmsn Road Neighborho • d Organizations Members of City Council: It's time for the city,the Williamson Road Busin-ss Association and the nearby neighborhoods to do a re-think of the Williamson Roa• community structure. Now is the perfect time to develop a more pe :ct union of all of the Williamson Road partners in a new structure. Such a structure could combine all the best ele ents of the community into one complete organization that could address not only the oad improvements but also residential, business and social improvements. Any long-term improvements must consider bo h sides of the street because they are intertwined and dependent on each other. The badly designed and badly handled Pipeline Project could turn out to be a good catalyst for a totally new organization that will result in a better community for all. Rather than a re-do of WRABA,a new group sh uld be considered to incorporate ALL elements of the Williamson neighborhood, specifically,the business community,the neighborhood watch groups and other organizations in the area. We ask city council to use the US Department o Transportation grant to facilitate a new vision for our neighborhood. It is time to think outside the box. On behalf of the Williamson Road Community orum... Bill Tanger,Co-chair& Clay McClintock, Co-chai 540-266-0237 540-986-6266 WRCF-community structure re-do 4-24-23 4 1 CITY OF RO - NOKE 1r OFFICE OF THE C ITY CLERK 215 Church Avenue,S. .,Suite 456 Roanoke,Virginia 24111-1536 Telephone:(540)853 2541 Fax:(540)853-11'5 CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC E-mail: clerk@roan,eva.gov Deputy City Clerk City Clerk RUTH VISUETE-PEREZ Assistant Deputy City Clerk May 1, 2043 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise that Whitney Johnson has tend:red her resignation as a member of the Roanoke Arts Commission, effective immediatel . Sincere y, • c=o2e4.1 Cecelia F. McCoy, CMC City CI:rk Cecelia Webb From: Ruth Visuete Perez Sent: Monday, April 24, 2023 10:32 AM To: Cecelia Webb Subject: FW: [EXTERNAL] RAC From: Cecelia Mccoy<susie.mccoy@roanokeva.gov> Sent: Wednesday, April 19, 2023 9:54 AM To: Ruth Visuete Perez<ruth.visueteperez@roanokeva.gov> Subject: Fwd: [EXTERNAL] RAC Get Outlook for iOS From: Whitney B.Johnson <wbiohnson@rcps.info> Sent:Wednesday, April 19, 2023 8:23:42 AM To: Cecelia Mccoy<susie.mccov@roanokeva.gov> Subject: [EXTERNAL] RAC CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Hello Ms. McCoy, I will not be accepting my appointment for the Roanoke Arts Commission but look forward to continuing to support the arts through volunteer work and assisting the commission as needed. Many thanks, Whitney 1 ROANOKE CITY COUNCIL AG NDA REPORT To: Honorable Mayor and Members of Ci Council Meeting: May 1, 2023 Subject: Authorization to schedule a public h•aring on Monday, May 15, 2023, or as soon thereafter as the matter can be heard, with regard to the Cox Communication Fiber Service Ease ent. Background: The Department of Parks and Recreation manages - mobile communications tower easement with Milestone Towers in Fallon Park. As a part of that easement, Cox Communications is pursuing an additional easement to provide fiber se ice for Dish Wireless customers. Considerations: A public hearing is required for easements on city-o ned property. Pursuant to the requirements of State Code, notice of the public hea ing must be advertised at least seven days prior to the public hearing. The public hearing ould occur on May 15, or at such later date as the City Manager determines. Recommended Action: Concur in the request. Bob Cowell, City Manager Distribution: Council Appointed Officers Angie O'Brien, Assistant City Manager Michael D. Clark, Director of Parks and Recreation Timothy R. Spencer, City Attorney MINUTES Audit Committee of Roanoke I ity Council Location: Council Chambers Conference Room Noel C. Taylor Municipal Building, Room 45 South Date: December 19, 2022 Time: 1:00 pm to 1:36 pm Attendees: Audit Committee Member Present (Y/N) Joseph Cobb (Chair) Y Patricia White-Boyd (Vice-Chair) N Bill Bestpitch (Member) Y Sherman Lea (Ex-Officio) N Drew Harmon, Municipal Auditor Bob Cowell, City Manager Brent Robertson, Assistant City Manager& Director of Fi ance Evelyn Powers, Treasurer Ryan LaFountain, Commissioner of the Revenue Timothy Spencer, City Attorney Tasha Burkett, Information Systems Auditor Cari Spichek, Senior Auditor Camille Whitfield-Lamour, Senior Auditor Stephanie Moon-Reynolds, City Council Member John Aldridge, Partner, Brown Edwards & Company Henri Gendreau —Roanoke Rambler(Press) 1. Call to Order: Mr. Cobb welcomed everyone and called the meetin• to order at 1:00 p.m. 2. Approval of the Minutes from the September 7, 2.22 Meeting: Mr. Bestpitch made a motion to approve; Mr. Cobb s:conded the motion. The minutes were approved and filed. 3. Briefing on the June 30, 2022 Annual Comprehen,ive Financial Report and Audit: Mr. Aldridge noted that Brown Edwards is preparing he financial report this year, in addition to performing the audit. The audit has been completed and Brown Edwards is working on one number to finalize the financial statements. The City will use the financial statements to prepare December 19, 2022 Page 2 of 7 "Management's Discussion and Analysis" (MD&A), wh ch will complete the Annual Comprehensive Financial Report, except for GRTC's numbers. Mr. Aldridge noted the City's audit is months ahead of here it was at this time last year. Having Finance staff focus on making sure the numbers are correct, without having to prepare the financial report, has been a better process. He noted that signi icantly fewer audit adjustments have been required this year compared to last. As a result, the si!nificant deficiency cited last year is no longer applicable. Mr. Aldridge commended the City in its improvement. Related to expenditures of federal funds, Mr. Aldridge stated that the City expended over $45 million in FY 2022. Brown Edwards audited the follow ng federal grants: - CARES - SNAP - TANF - CDBG - Medicaid - Shuttered Venue Grant for Civic Center - Workforce Investment The City is responsible for verifying that entities recei ing federal funding through the City spend those monies appropriately. A finding for insufficient .ub-recipient monitoring related to Workforce Investment funds was the only one cited in this year's audit. Mr. Aldridge discussed the State compliance portion iif the audit noting the following issues: • Highway maintenance- There was an issue ith how the City was tracking some expenses. This was noted in the prior year's audit, but nit in time to correct it before FY 2022 was affected. • Fire program—The required annual report w-s not accurately prepared. This is also a repeat finding that, like highway maintenance funds, takes two (2) years to clear. • Disclosure statements— Last year seven (7) if 83 were not filed on time; this year five (5) of 83 were not filed timely. Mr. Cobb thanked Brown Edwards, the Auditing dep•:rtment, and City Management for helping GRTC with their financial reporting this year. He hoses that recent staffing changes will help address GRTC's issues going forward. Mr. Bestpitch thanked Mr. Robertson, Ms. Merchant ,:nd all of the staff for looking at where the City was a year ago and fixing it. Mr. Robertson thanked Mr. Bestpitch for his comments and noted that Finance is still a work in process. He will let the sta know that the Committee was pleased with their progress. December 19, 2022 Page 3 of 7 Mr. Harmon reminded the Committee that this briefing .id not satisfy the Auditor's requirement to report the results of the audit to the governing body. B own Edwards will need to meet with the Committee again once the audit is finished. The next r-gularly scheduled meeting is March 8th, or a special meeting could be scheduled in February. Mr. Harmon noted that the Auditor of Public Accounts (A PA) was notified that the City's audited financial report will be delayed beyond the December 15 filing deadline. An extension request was also made with the GFOA. Mr. Cobb asked who notifies the APA; Mr. Harmon res•onded that Finance made the notification. He also noted that Finance requested the extension wi h the GFOA. Mr. Aldridge inquired if the GFOA extension was throul!h January 31. Mr. Robertson responded that he was not sure, but he would follow-up and let th: Committee know by email. Mr. Cobb thanked Mr. Aldridge for his report and aske' Mr. Harmon to proceed with the agenda. 4. Review of City Council Expenditures— FY 22: Mr. Harmon reviewed the objectives and scope of the .:udit, noting that it covered the period from July 1, 2021, through June 30, 2022. He stated that th-re were no audit findings this year and then directed the Committee's attention to page 1 showing .:ctual expenditures compared to budgeted expenditures. Mr. Harmon referred everyone to Exhibi 1 showing more detail about the types of expenditures made by Council and how they compare o the prior year. He noted that expenditures for Unit 1110 (Council) could be found in Exhibit 2. Mr. Harmon asked if there were any questions. Heari g none, the report was received and filed. 5. APA Review of FY22 Collections and Remittances: Mr. Harmon noted that the Auditor of Public Accounts •erforms an annual audit of funds collected for the Commonwealth by the City's Constitutional Offi es. He congratulated the City Treasurer and Commissioner of the Revenue for having no findi gs noted this year. The City Treasurer, Ms. Powers, addressed the Corn ittee regarding the prior year's finding referenced in this year's report. She noted that the pri.r year's finding related to Sheriff's fees and the amount the City is allowed to retain each year ($1 ,920). The error was corrected and the process improved to avoid future issues. Mr. Cobb asked Ms. Powers about the origin of Sheri 's fees. Ms. Powers responded that all three (3) courts (J&D, General District and the Circuit Court , as well as the Sheriff's Office, take in Sherriff's fees. It usually takes until October for colle ions to exceed the $11,920 that the City gets December 19, 2022 Page 4 of 7 to retain. The Department of Finance moves Sheriff's f-es from the balance sheet into a revenue account until the threshold is met. Ms. Powers noted that this process is confusing and that the State only allows the Treasurer five (5) days to deposit the money into the State's bank accou t. She has asked the State to consider simplifying this process. Hearing no further questions or comments, the report as received and filed. 6. Investigation —Allowable Costs Under the Gun Violence Intervention Program Grant: Mr. Harmon referred the Committee to the summary of the allegations in the back of the report, noting they came through the hotline. The reporter all=ged public funds were used for a commemorative tree, museum tour and dinner for con-ultants. Mr. Harmon stated that the tree was paid for with private funds. The costs of the museum tour and dinner were reimbursed to the City once the State advised that the costs were not allowab e expenditures under the grant. Mr. Harmon then asked if there were any questions. Mr. Bestpitch asked about a sentence on page 2 that r:ad, "Upon review they concluded the combination of the museum tour and dinner on the sa e day would be most appropriately classified as entertainment and as such, neither could be approv-d as allowable costs." He asked if it would have been handled differently if the museum and dinn=r had been on two (2) different days. Mr. Harmon responded that this question had not been po-ed to the Department of Criminal Justice Services (DCJS) and that he was not in a position to a swer the question. Mr. Bestpitch stated that expenditures of this nature ar- often paid by the City. He commended Mr. Cobb for covering them out of his own pocket and felt t at Mr. Cobb went above and beyond in doing so. Hearing no other questions or comments, the report w.:s received and filed. 7. Update on Tax and Treasury System Implementati•n: Mr. Harmon called on Tasha Burkett, the project man.:ger, to update the Committee on the system implementation. Ms. Burkett noted that over 36,000 hours of city staff lime had been worked on the project through September 30th. Many more hours have been worke• in the last three months. She reminded the Committee about the expected benefits the new syst=m, including: • Integration of seven (7) systems into one (1): Pers•nal Property, Business License, Real Estate, State Tax, Trust Tax, Short Term Rental, a d Delinquent Collections • Elimination of duplicate entry and several system i terfaces December 19, 2022 Page 5 of 7 • A portal that enables taxpayers to file returns and make payments online She noted that citizens are already using the portal anf that staff are realizing benefits from the new system. Ms. Burkett reviewed pending items that will be worke on over the next few months: - The primary item will be the Real Estate preproces or for supplemental assessments. The vendor has already started working on the remainin real estate items and the team expects to complete system testing in March and April. - State income tax is a minor part of the system and should not require much time to complete. - Miscellaneous Accounts Receivable is pending further consideration by the team. If not implemented, receivables can be interfaced into PCI's collection system. Ms. Burkett thanked everyone involved in the project, 'specifically: • City Treasurer and staff • Commissioner of the Revenue and staff • Real Estate Valuation Department and staff • Department of Technology • Department of Finance • City Attorney's Office • City Manager's Office • Colleagues in Municipal Auditing • Municipal Auditor • Audit Committee • City Council Mr. Bestpitch stated that he had no questions, but no ed the completion of this project made him happy as he knows how much work has gone into it. He congratulated Ms. Burkett and thanked her and everyone for the effort involved. He specific Ily thanked Ms. Burkett for leading the project noting she did a great job. Mr. Cobb echoed Mr. Bestpitch's sentiments, and asked the City Treasurer and the Commissioner of the Revenue to share any reflections they have. Ms. Powers stated that although they still have things to learn, her staff is happy. She also echoed Mr. Bestpitch's sentiments towards Ms. Burkett, thanked her, and added what a great job she did leading this project to completion. Ms. Powers noted that on average, her Deputy Chief Treasurer worked 55.7 hours a week on this project since 2020. December 19, 2022 Page 6 of 7 Ms. Powers wanted to let the Committee know (in ca�e they receive complaints), about a change with the nuisance abatement bills. She stated that ci izens will receive a separate bill for nuisance abatement, that if not paid will be added to their Rea Estate bill. This is a significant change that makes billing more efficient for City staff and the taxpayer. Mr. LaFountain stated that his staff is excited to be o the new system. It has been satisfying to see the project come to completion and a relief to no longer be in four (4) different systems. The Commissioner's Office is still collecting citizen feedb:ck. He also thanked Ms. Burkett, the Municipal Auditor, City Treasurer, and everyone els= who had a hand in getting this project across the finish line. Mr. Harmon thanked Ms. Burkett for her work and c•mmented on her strong work ethic and capacity to absorb information. He mentioned the i portance of the online portal, especially for businesses who can file monthly returns online. Mr. Harmon thanked the Constitutional Officers, the City Attorney's Office, and City Management. Ms. Powers noted she has a meeting on the followin,; day (December 20, 2022) with senator Edwards about solid waste fees and changing State code so the City won't have to write off unpaid solid waste fees after three (3) years. This would b= consistent with Stormwater fees that remain on the real estate bill for 20 years. Mr. Cobb asked about creating an online account. s. Powers noted that citizens can set up an account and create "watch lists"for their taxes. The, will receive an email whenever there is a change in their accounts, such as a new bill. Ms. Powers also stated that the online portal fees a d the fees at the counter are the very same. There is now a fee for an e-check of$1.50 (used to •e free). However, the portal verifies bank information at entry and notifies the user of any erro s without submitting the payment to the bank. In the past, the taxpayer would have been assesses a $35 return check fee. 8. Other Business: Mr. Harmon introduced Camille Lamour, the new Mu icipal Auditing staff member. Camille started with the City on September 20th. She has a bachelo 's degree in public administration and has worked in the New York City Bureau of Fraud Investi_•ations, the NYC Controller's Office and at the NYC Transit Authority as an analyst/auditor/invest gator. Most recently (2014), Camille worked in Loudon County in the Commissioner of the Revenue s Office as a business tax assessor. She has relocated several times due to her husband's work f•r the Federal Government. They have made Roanoke their home now that her husband has retir=d. Mr. Bestpitch welcomed Ms. Lamour who responde• that she was happy to be part of such a good team. December 19, 2022 Page 7 of 7 Mr. Harmon then thanked Mr. Bestpitch for his servic:, including eight (8) years on the Audit Committee, several of them as Chair. Mr. Harmon stated that he always appreciated Mr. Bestpitch's insightfulness and his attention to detail. e noted that Mr. Bestpitch will be missed and thanked him again for his service. Mr. Bestpitch responded that it has been a pleasure to work with everyone and that he appreciated everyone. Ms. Powers also thanked Mr. Bestpitch fo his support. Mr. Cobb asked Mr. Harmon to let the Committee knew if a special meeting will be needed for Brown Edwards to present the results of the audit. M . Harmon responded that he would do so as they get closer to wrapping up the GRTC audit. 9. Adjournment: Mr. Cobb adjourned the meeting at 1:36 p.m. :-ram -..e, CITY OF ROA i OKE .A.-1 A OFFICE OF THE CI Y CLERK : 4. 215 Church Avenue,S.W. Suite 456 ', -. _`-. - Roanoke,Virginia 240 1-1536 - Telephone: (540)853-2.41 • ` Fax: (540)853-114- E-mail: clerk@roanoke •.gov CECELIA T.WEBB,CMC City CECELIA Clerk Clerk CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 2, 202 Virginia Mullen Board Secretary Roanoke, Virginia Dear Ms. Mullen: This is to advise you that Amanda Folman has oualified as a member of the Roanoke Valley-Alleghany Regional Comprehensive Econo is Development Strategy Committee to replace Aisha Johnson for a three-year term of office commencing April 1, 2023 and ending March 31, 2026. Sincerel , e ' • . v72 1 Cecelia F. McCoy, CMC City Clz.rk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Amanda Folman, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee to replace Aisha Johnson for a three-year term of office commencing April 1, 2023 and ending March 31, 2026; according to the best of my ability. (So help me God.) AMANDA FOLMAN The foregoing oath of office was taken, sworn to, and subscribed before me by Amanda Folman this ) i day of ,45Jr,`1 2023. Brenda S. Hamilton, Clerk of the Circuit Court By� � ���� bRf, Clerk l¢ iii CITY OF ROA' OKE ..er-I�, OFFICE OF THE CI IY CLERK t r,lk 215 Church Avenue,S.W.,Suite 456 :t._+ ,�- Roanoke,Virginia 240 1-1536 Telephone: (540)853- .41 r Fax: (540)853-114- E-mail: clerk@roanoke a.go% CECELIA T.WEBB,CMC CECELIA CMC Deputy City Clerk City Clerk lerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 2, 202 Melissa Murray Board Secretary Roanoke, Virginia Dear Ms. Murray: This is to advise you that Becky Carr has qualif ed as a member of the Roanoke Arts Commission to fill the unexpired term of office of Toya Jones ending June 30, 2025. Sincere y, / • d-: Vize-e, Cecelia F. McCoy, CMC City Clrrk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Becky Carr, do solemnly swear (or affir ) that I will support the Constitution of the United States of America and the Constitutio of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commissi.n to fill the unexpired term of office of Toya Jones ending June 30, 2025, according to t e best of my ability. (So help me God.) BEC CARR The foregoing oath of office was taken, sworn t , and subscribed before me by Becky Carr this J day of P4 2023. Brenda S. Hamilton, Clerk of the Circuit Court By C _..'p7.3-, Clerk 4110010_ CITY OF ROA' OKE -.ill►'1. OFFICE OF THE CI I Y CLERK i { , - 215 Church Avenue,S.W,Suite 456 i ' c 4 *--- Roanoke,Virginia 2401 1-1536 ' ' Telephone: (540)853-�541 Fax: (540)853-114 E-mail: clerk@roanoke a.gov CECELIA T.WEBB,CMC CECELIA CMC Deputy City Clerk City Clerk lerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 2, 202 Amy Balzer Board Secretary Roanoke, Virginia Dear Ms. Balzer: This is to advise you that Valerie Brown has qualifi-d as a member of the Virginia Western Community College Local Advisory Board to repla' e J. Granger MacFarlane for a four-year term of office commencing July 1, 2023 and endi g June 30, 2027. Sincerel , d7 t107-e-el Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Valerie Brown, do solemnly swear (or a irm) that I will support the Constitution of the United States of America and the Constit tion of the Commonwealth of Virginia, and that I will faithfully and impartially discharg and perform all the duties incumbent upon me as a member of the Virginia Western C mmunity College Local Advisory Board to replace J. Granger MacFarlane for a four-year erm of office commencing July 1, 2023 and ending June 30, 2027; according to the best of my ability. (So help me God.) VALE E BROWN The foregoing oath of office was taken, sworn to, and subscribed before me by Valerie Brown this ( day of API 1 2023. Brenda S. Hamilton, Clerk of the Circuit Court B kLL * ` 1 , Clerk y �� _-`--^,!i`} CITY OF ROA' OKE door t: OFFICE OF THE CI I Y CLERK 215 Church Avenue,S.W,Suite 456 -.. . , Roanoke,Virginia 2401 1-1536 I r:4 Telephone: (540)853-,541 Fax: (540)853-114 E-mail: clerk@roanoke a.gov CECELIA T.WEBB,CMC CECELIA CMC Deputy City Clerk City Clerk lerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 2, 202 Landon Howard President Roanoke, Virginia Dear Mr. Howard: This is to advise you that Stephen Lemon has qu.lified as a member of the Visit Virginia's Blue Ridge, Board of Directors for a one-year ter of office commencing July 1, 2023 and ending June 30, 2024. Sincerely, / ' Vile-el Cecelia F. McCoy, CMC City Cl-rk Oath or Affirmati n of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Stephen Lemon, do solemnly swear(or affirm)that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Visit Virginia's Blue idge, Board of Directors for a one-year term of office, commencing July 1, 2023 and endilig June 30, 2024; according to the best of my ability. (So help me God.) , '' ----.17_, D , EPHEN LEMON The foregoing oath of office was taken, swdrn to, and subscribed before me by Stephen Lemon this /8 day oA 0 rI I 2023. Brenda S. Hamilton, Clerk of the Circuit Court B (//ce , Clerk 1 'ogror ,,' �. CITY OF ROA OKE .�'1< . OFFICE OF THE CI Y CLERK i K6 , 215 Church Avenue,S.W,Suite 456 -,„ :.=- Roanoke,Virginia 240 1-1536 i c.t• Telephone: (540)853- 541 Fax: (540)853-114. E-mail: clerk@roanoke a.gov CECELIA T.WEBB,CMC CECELIA CMC Deputy City Clerk City Clerk lerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 2, 202 Krystal Hullette Board Secretary Roanoke, Virginia Dear Ms. Hullette: This is to advise you that Tiffany Keffer has qualifi d as a member of the Court Community Corrections Program Regional Community Justile Board for a three-year term of office commencing July 1, 2023 and ending June 30, 2.26. Sincere y, Cecelia F. McCoy, CMC City Cl=rk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wi`: I, Tiffany Keffer, do solemnly swear (or a irm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Court Community Corrections Program Regional Community Justice Board for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026; according to the best of my ability. (So help me God.) F Y FFER The foregoing oath of office was taken, swo n to, and subscribed before me by Tiffany Keffer this °2 0 day of 20 3. Brenda S. Hamilton, Clerk of the Circuit Court d7poiti Clerk IN THE COUNCIL OF THE CITY 0 ROANOKE, VIRGINIA The 1st day of May 2023. No. 42637-050123. A RESOLUTION approving the recommendation of the Roanoke Valley Regional Cable Television Committee to approve the annual ope ating budget for Fiscal Year 2023-2024 for the operation of the regional government and educational access station, Roanoke Valley Television (RVTV, Channel 3), and for the City to provide partial ' nding. WHEREAS, the Roanoke Valley Regiona Cable Television Committee (Committee) has reviewed and approved the annual operating budget for Fiscal Year 2023-2024 for the operation of RVTV and has requested that the City of Roanoke ap'srove that operating budget; WHEREAS, the Committee is comprised s f representatives from the City of Roanoke, Roanoke County, and the Town of Vinton and these j risdictions have agreed to provide funding for the purposes for which the Committee was created including the support of the operation of a regional government and educational access station, R TV; WHEREAS, such jurisdictions have ag eed to provide funding as stated in the agreement creating the Committee and the Committee has recommended that the City of Roanoke provide partial funding to RVTV in the amount of$297,033; and WHEREAS, Council desires to approve the recommendation of the Committee and provide partial funding as requested by the Committee. THEREFORE, BE IT RESOLVED by the ouncil of the City of Roanoke as follows: 1. The annual budget of$587,254 fo Fiscal Year 2023-2024 for the operation of the regional government and regional educational access station, RVTV, as set forth in a letter to this Council dated April 13, 2023, is hereby approved. 2. The amount of$297,033 will be p •vided by the City of Roanoke as its prorata share for the annual operational budget for RVTV for t e Fiscal Year 2023-2024 as requested in the letter to this Council dated April 13, 2023. ATTEST: _ e_44.4.14.4.t., ti-xe.,6tr City Clerk. .,---,,,, ,,- . ..... .... V ' RVT . ..... Roanoke Valley Television i • • •• MY ' •- Subject: 2023-2024 RVTV Budget •O • April 13, 2023 The Honorable Sherman P. Lea, Sr. Mayor and Members of City Council Roanoke,Virginia Dear Mayor Lea and Members of City Council, Roanoke Valley Television (RVTV) is a civic media resource serving the City of Roanoke, Roanoke County,Town of Vinton, and their respective school systems since 1993. RV V has provides government and educational media services for the three localities, and distributes content via cablecast, live-stream, social media and on-demand. Programming is cablecast locally on Cox Cable Channel 3, Co cast Channel 3 and Shentel/Glofiber Channel 7. RVTV is also live streamed on RVTV.org, and available on-de and through multiple social media outlets. In calendar year 2022, RVTV facilitated the recording, directi g and live streaming of 37 Roanoke City Council meetings or briefings,10 live streamed public meetings or evz.nts and produced 140 unique media projects for the City of Roanoke or City Public Schools, including 1,168 fini.hed minutes of produced media. A few highlights include: monthly editions of Noke News and Biz Roanoke, as ell as special projects like ARPA funding updates, press events, stormwater project updates, recruiting PSA's, p•rks and recreation event coverage,transportation division communications, arts council features, police depart ent community outreach, and school superintendent communications. On April 13, 2022,the Roanoke Valley Regional Cable Television Committee approved the operating budget for Fiscal Year 2023-2024 (attached) in the amount of$587,254. Based on the City's proportion of population as defined by the most recent US Census,the City of Roanoke's share of the operating budget(50.58%) will be $297,033. This year's budget is inclusive of all expenses such as equipment, rent, operating costs, and staff salaries. RVTV's capital and equipment budget is provided separately through cable franchise agreements, and has been recently invested in upgraded camera and lighting equipment to better serve the needs of your public relations initiatives. As the Director of Roanoke Valley Television, I am pleased to respond to any questions or comments you may have with regard to the proposed RVTV operating budget for the 2023-2024 fiscal year. Sincerely, Scott D. Ramsburg CC: Bob Cowell,City Manager Director, Roanoke Valley Television Angela O'Brien,Assistant City Manager Amelia Merchant, Director of Finance Laura Carini,Assistant City Attorney Susie McCoy,City Clerk Peter Volosin, City Council Representative to Roanoke Regional Cable Television Committee Shawn Nowlin,Citizen Representative to Roanoke Regional Cable Television Committee Carol Corbin,Staff Representative to the Roanoke Regional Cable Television Committee •• -• -• -�..7 • • RVTV.org / Civic Media&Government Creative Services , �; •xv' To: Roanoke Regional Cable Television Committee From: Scott Ramsburg,Director Date: April 13,2023 Re: FY 2023-2024 RVTV Operating Budget BACKGROUND INFORMATION: Roanoke Valley Television(RVTV)is a civic media resource serving the City of Roanoke,Roanoke County,Town of Vinton,and their respective school systems. Since 1993,RVTV has provided government and educational media services for the three localities,and distributes video content via cablecast,live-stream,social media and on-demand. RVTV is located at the Jefferson Center(541 Luck Ave. SW).The operational budget for RVTV is provided by the three local governments,and it is funded through the Virginia Communications Sales and Use Tax Revenue paid by telecommunications operators such as Cox Communications and Shentel/GloFiber,as well as the EG fee paid by customers to each locality.Primary functions of RVTV are as follows: • Government Meetings&Live Streaming Events In 2022,RVTV facilitated the recording,directing and live streaming of(96)government meetings including: (37)Roanoke City Council Meetings,(32)Roanoke County Board Meetings,(12)City Council Briefings,(3) City Council Special Meetings,(1)City School Board Interview Meetings, (1)Roanoke County Planning Commission Meetings,and(10)special event social media event live streams • Creative Media Production RVTV produces original media content for the municipalities we serve.In 2022,RVTV carried out 354 unique projects including 2,238 minutes(37 hours)of finished video (See APPENDIX for summary&value) o Longform Video:Productions that are typically 11 to 30 minutes in length.This may include recurring programs(quarterly/monthly)or standalone videos such as employee training or tourism profiles. o Shortform Video: Productions that are typically 1 minute to 10 minutes in length,suitable for use on social media and general public communications efforts. o Public Service Announcements:Productions that are typically one minute or less in length,typically created to promote an upcoming event or public service. o Graphic&Print Design: Custom creation of digital graphics,and limited print production such as postcards,flyers and brochures. o File Photo/Video &Event Services: Documentation of municipal events,as well as the capture of file video and photography for future use. • Distribution-Live Stream 24/7 Video Feed o Cox Cable-Channel 3 o Comcast Cable—Channel 3 o Shentel/GloFiber Cable—Channel 7 o RVTV Website www.RVTV.org o RVTV Youtube Live Stream www.youtube.com/RoanokeValleyTV o RVTV Roku https://channelstore.roku.com/details/a4fcd27fc81fab1 ab226dd5dc9295072/ • Distribution—On Demand via Social Media o RVTV YouTube www.youtube.com/RoanokeValleyTV o RVTV Facebook www.facebook.com/RoanokeValleyTelevision o RVTV Instagram www.instagram.com/roanokevalleytelevision/ o RVTV Twitter www.twitter.com/RoanokeValleyTV FISCAL IMPACT: On January 1,2007,the Virginia Communications Sales and Use Tax Act of 2006(Va.Code 58.1-645 et seq.)required cable television providers to pay a five percent(5%)sales or use tax to the Commonwealth of Virginia in place of paying k. franchise fees to the localities,including the City of Roanoke,County of Roanoke,and Town of Vinton.Under the Act, the Commonwealth pays the amount of revenues it receives from cable television providers,like Cox and Shentel/GloFiber,to the localities.Additionally,each locality passes an EG fee of$0.20 per subscriber to be used in support of PEG programming. The operational budget for RVTV is provided by the three local governments,and it is funded through the Virginia Communications Sales and Use Tax Revenue and EG fees communications providers.The RVTV budget amount paid by each locality is based on most recent US Census Bureau Population Estimates each partner government. Locality US Census Population Est. Percentage City of Roanoke 98,865 50.58% Roanoke County(excl.Vinton) 88,568 45.31% si Town of Vinton 8,021 4.10% FY 2023-2024 Operati 1 Revenues RVTV's operating budget for FY 23-24 has increased primarily due to changes in personnel costs over the past year. Roanoke County is the fiscal agent for RVTV,and staff members are included in the County's payroll and benefits system. In consultation with RVTV's Operations Committee,the Roanoke County Human Resources department made modifications to staff salaries including: • An adjustment made to address a specific employee retention concern • An organizational chart reclassification aimed at improving succession planning • Adjustments to address compression,resulting from an organization-wide job description update and comparative analysis of like positions nationwide • In addition to these changes,a cost of living adjustment is expected to be adopted by the Roanoke County Board of Supervisors for all Roanoke County employees in FY23-24 Non-personnel costs will see only a minor change for the upcoming year. Combined changes will result in an overall budget increase of 22%over last fiscal year as outlined below.This finalized budget has been approved and recommended by the Roanoke Valley Regional Cable Television Committee as of April 13,2023. Locality 20-21 Budget 21-22 Budget 22-23 Budget 23-24 Budget City $223,501 $240,109 $243,746 $297,033 County $205,621 $211,861 $215,070 $266,085 Vinton $17,880 $18,832 $19,117 $24,077 INF From Surplus $21,425 $0 $27,066 $0 TOTAL $481,538 $468,427 $505,001 $587,254 *Job reclassifications and compensation adjustments taking place mid-FY 22-23 are predicted to result in an overspend of the originally adopted budget by an estimated$27,066 mount will be absorbed by RVTV's operating surplus account. RVTV OPERATING BUDGET FY 23-24 RVTV PERSONNEL 2022-2023 2022-2024 '�• 101010 Regular $270,194 $356,018.00 'Note during FY22-23,RVTV's job structure 202100 FICA-Employer Contribution $20,670 $27,235.00 was updated and positions reclassified by 202200 Retirement-VRS $43,149 $56,855.00 our fiscal agent's HR department in accorance 202300 Group Health Insurance $44,927 $42,855.00 with internal procedures and comparative 202310 Group Dental Insurance $2,069 $1,764.00 analysis of positions nationwide. 202400 Life Insurance -VRS $3,620 $4,770.00 *'Budget also includes a cost of living 202500 Long Term Disability Insurance $790 $1,050.00 adjustment adopted by our fiscal agent 202750 VRS Retiree Health Credit $811 $1,068.00 202840 Deferred Comp Match $1,950 $1,950 PERSONNEL TOTAL: $388,180 $493,565.00 RVTV NON-PERSONNEL 2022-2023 2023-2024 Change: 202810 Cash-In FLP Option (Estimate) $3,500.00 $4,000.00 Increased based on trend 300013 Professional Services (Closed Captioni $7,000.00 $6,000.00 Reduced based on trend 320001 Contracted Repairs $1,000.00 $1,000.00 Flat 330005 Maintenance &Service-(Tele,Security $3,450.00 $3,450.00 Flat. 520030 Telephone (land lines) $1,000.00 $600.00 Reduced based on trend 520033 Internet Lines $5,376.00 $5,376.00 Flat. 520035 Cell Phones and Pager Services $1,488.00 $1,320.00 Reduced due to current trend 530008 General Liability Insurance $2,650.00 $2,446.00 Reduced due to estimate 540010 Lease and Rent $53,890.00 $57,172.00 Annual increase contracted 550001 Travel -Mileage $100.00 $1,200.00 Proposed training trip 550040 Conferences,Training &Education $500.00 $2,000.00 Proposed training trip 580001 Dues&Association Memberships $500.00 $325.00 Reduced based on trend 580003 Professional Certifications $150.00 $150.00 Flat. 601010 General Office Supplies $600.00 $600.00 Flat. 601013 Supplies&Small Equipment $2,000.00 $1,500.00 Reduced based on trend 608080 Gas,Oil &Grease $1,000.00 $1,000.00 Flat. 609091 Garage Tires and Parts Allocation $200.00 $200.00 Flat. 611030 Uniforms $350.00 1 $350.00 Flat. 650009 Computer Software (Less than $5,000) $5,000.00 $5,000.00 Flat. 850040 Misc. Capital Costs $0.00 $0.00 Flat. NON PERSONNEL TOTAL: $89,754 $93,689 RVTV COMBINED BUDGET LAST FY PROPOSED BUDGET POPULATION TOTAL OPERATING BUDGET $477,934 POPULATION 2021 $587,254 51% City of Roanoke (98,865) $243,746 50.58% $297,033 45% Roanoke County (88,568 excl.Vinto$215,070 45.31% $266,085 ' 4% Town of Vinton (8,021) $19,117 4.10% $24,077 "Projected 22%increase over previous FY Capital and Reserve Budgets—Projected as of June 1,2022 The Capital Budget is appropriated by Regional Cable Television Committee vote as needed,following the 10-year capital plan laid out by RVTV's director each June.Cable grants shown below represent capital and equipment funds provided through past franchise agreements.The Operating Reserve is a rollover account representing unused funds from previous operating budgets. C817-9602(Salem Cable TV Grant) $21,892(est.) C817-9603(Cox Cable Capital Equipment Grant) $633,112(est.) C817-9604 (Operating Reserve) .$69,706(est.) APPENDIX Summary of Completed Projects-Calendar Year 2022: ,«plee ,laa; ty Project Type E,-,p:y Video Longfonn Video Shortform Video P5A Live Meet Event Beauty Shots Message Board Graphic Design Other Total Roanoke Coon I I 95 24 I 4 4 5 143 19 13 Coon Schoch 27 2 114 C of Roanoke 1 1 24 IT I ' 32 5 Other 246 35 4 1.4 17 15 4 3 359 Total 2 Estimated Values of Service-Calendar Year 2022: Creative Video Production 2,238 Minutes(37 hours) Estimated at$800 per finished minute,production value is$1,790,400. Or) Live Meetings 96 meetings averaging 2 hours each Estimated at$1000 per meeting,production value is$96,000 Drone and Photography Services 97 Aerial Photography Shoots 30 Still Photography Shoots Estimated at$100 per hour event,production value is $12,700 ;;,ERv cE Graphic Design and Amination Services 10 Unique Projects Estimated at$500 per project,production value is$5,000 Total Estimated Service Value:$1,904,100 Illir"1171.71 ROANOKE CITY COUNCIL A ENDA REPORT To: Honorable Mayor and Members of ity Council Meeting: May 1, 2023 Subject: Presentation of the Roanoke Valley Regional Cable Television Proposed Fiscal Year 2023 - 2024 Budget. Sc Ramsburg, Cable Access Director, Spokesperson. (Sponsored by the ity Manager) I would like to sponsor the presentation of the Roan ke Valley Regional Cable Television Proposed Fiscal Year 2023 - 2024 Budget. 7.?2,4f Bob Cowell, City Manager Distribution: a- CITY OF RO • NOKE 1 y e CITY COUN IL -,, , -t 215 Church Avenue,S. '.,Suite 456 Roanoke,Virginia 24 111-1536 .Sr� Telephone: (540)853 2541 Fax: (540)853-11 5 SHERMAN P.LEA,SR. E-mail: clerk@roanok:va.gov Council Members Joseph L.Cobb Mayor Luke W.Priddy Stephanie Moon Reynolds Vivian Sanchez-Jones Peter J.Volosin Patricia White-Boyd May 1, 2023 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: We jointly sponsor a presentation by the Roanoke Cultural Endowment, to provide an update with regard to its activ ties and initiatives, at the regular meeting of City Council to be held on Monda , May 1, 2023, at 2:00 p.m. Sinc-rely, . A, . Jos=ph L. 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Joseph L.Cobb Mayor Luke W.Priddy Stephanie Moon Reynolds Vivian Sanchez-Jones Peter J.Volosin Patricia White-Boyd May 1, 2023 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: We jointly sponsor a presentation by t e Roanoke Prevention Alliance, Resiliency Collective and the Roanoke Trau a Informed Community Network, to present information with regard to its activ ties and initiatives, at the regular meeting of City Council to be held on Monday May 1, 2023, at 2:00 p.m. Sinc rely, ) :Qx4 • • Jos:ph L.Cobb Vice Mayor AAA,7t544, Vivi.;n Sanchez-Jones Cou cil Member JLCNSJ:ctw fco < - N to O -% CD = G) . . OJ at iF XI ", CD � D o — UI) c• o — u cn o c ■ Ic:: Cli CD0 0 X rD (1) — -n `';)-7:' 111.1 j .7:1: = is34.) CD •.•. rcT n CD w-z,* O rri ci) CD or .ci 1.1 —I X" K' rill o gm ri) tri i `---31--1 Z N ii, < r) 0 �_ 03 � "U, la) = _ W a o' a cl.) 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AN ORDINANCE appropriating fundini from the Commonwealth of Virginia Department of Transportation, amending and reordaining certain sections of the 2022- 2023 Capital Projects and General Fund Approprations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of be City of Roanoke that the following sections of the 2022-2023 Capital Projects and G-neral Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expenditures Approp. From General Revenue 08-530-9170-9003 $ 1,427,357 Revenues Street Maintenance 01-110-1234-0650 $ 1,427,357 Pursuant to the provisions of Section 12 if the City Charter, the second reading of this ordinance by title is hereby dispensed wit . ATTES : 41--)1A-°7- City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 1, 2023 Subject: Appropriation of FY23 VDOT Street Maintenance Q3 and Q4 Payments Incremental Revenue. Background: Section 33.2-319 of the Code of Virginia establishes the eligibility criteria of localities for receiving funds from the Virginia Department of Tra sportation (VDOT) for street maintenance. It specifies two functional classificatio s of roadways (Principal/Minor Arterials and Collector/Locals) and establishes a base paym=nt rate per lane mile for each classification of roadway. These rates are adjusted =nnually by VDOT based upon a statewide maintenance index of unit costs for labor, -quipment, and materials used by VDOT on roads and bridges. As part of FY23 City budget, the Office of Managem-nt and Budget included a revenue budget estimate for VDOT Street Maintenance Payments o $16,068,000. On September 6, 2023, City Council approved a budget ordinance to appro•riate an additional amount of $1,077,707 from the increase of FY23 VDOT Street Maintenan - Payments beyond the FY23 budget revenue estimate of$16,068,000 to the revenue account 01-110-1234-0650 and appropriated funding in the same amount to the FY23 Street Paving expenditure account 01-530-4120- 2010. Considerations: On March 22, 2023, City staff was advised that due to the Commonwealth's recent budget bill update and VDOT's release of fuel reserves, all cities and certain towns in the urban system would receive an increase in their Street Maintenan e payments for FY 2023 to be distributed equally in Quarters 3 and 4. The resulting addition-I incremental revenue solely for Quarters 3 and 4 totals $1,427,356.65 beyond the previously a•propriated increase of $1,077,707.00 Recommended Action: City Council approve a budget ordinance to approp iate an additional amount of $1,427,356.65 from the increase to the FY23 VDO Quarters 3 and 4 Street Maintenance Payments to the revenue account 01-110-1234-06',0 and appropriate funding into a new capital account 08-530-9168 to fund paving related expenses including paving of additional street segments as part of the ongoing FY23 Stree Paving contract and the upcoming FY24 Street Paving procurement. '70 Bob Cowell, City Manager Distribution: Council Appointed Officers Brent Robertson, Assistant City Manager/Director of inance Ian Shaw, Acting Director of Public Works Dwayne D'Ardenne, Transportation Division Manage Chris Price, Contracts Coordinator— Transportation 1'vision c W a CL a) o ea To W N ▪ LL CC E Q O > L Q N W U- L O LL lT W ~ E O O o a) co o > 0 CO 04 H N N N m U E U L• }L 0 '..-c- o O co O a- O) N N O tO tO h V n O W ~ 0) M 0) M N H 8 en a, M NM V a SA0 0 N— e-- NO 0)0 0 0 O) N °' Na In ui C } - , T. tL co 69. EA U3 69 fR EA ro C W 0 W N 0- W C W O) M,, M co V 01 >..c LO N N j J Z N M co W W N N Q O N 0 co N 0 d co N W , m ° f` N J N 7 < > C > 0 LL fo fA 0 LL tkS C W O N 1.11 u, 0 > o m N C co N a0 CO oD m K r 00 ei ,g o o w N N a E 52 V CA 61 m o ; a) Q v W 2 ot - L 01 0 G m W o C C o ~ 0 3 O 0 m el c/ o — 'cc .4.1O O N N N -6°04'0 O LW ILL L}L LL Do.,- Q W C C 0 LU 0) 0)M N 0 LA L U O7. V N co.co. 0t0 C 4 0 000 00)) ti ttO 00) N 0 "W 1- M r N O N- el Y Q. V r W t0 r 4 tp t•> M N.: °O U y a H(0 c) co Lri) C '0 COm G Q D a L° c tb CV ,- W W M 7 QE N N m'5 E.c U. : W m Ca. �7 to to N to EA EA w @ C C . 0 CC t IWi O W LL W C N a 'z N ° o cc y C N u m 0 V N L )' t>5 CO (fl > H aa)) 2 LL M J N LL T U Q c Na)C m 0 O) U to CD > U. R E W W O.V3 EA 0 6 co, enCO O Cb CD "0: W E —▪ eNet� 1 N W to CM7 W O C 00 0) Mt to ti V N U 'co.O Ln C e W co C9 O ~ c:, O e- C m W M 7'15 N I.: p y w ° a g LL Q m 2 J g g J an EA V3 to EA VI AO W el CO LL 8 + CD t0 L + ot} O N O) j Co 6 m N t 30 J _ —J U) i O O Y W Cj C N a. -° + + W m as co coN C w N N } N W ). IL Li fA Eo O � C Y c W O M c W N ° 1` cocs' O W N C g V CO M• N C CD t0 y O C } t0 ® 4 to M° CO Y O . N t0 a)0 W LL J 2 O . O� O U. J 2 N (0 0 5 Q E W m tT - c c ® o •N C O C W N N N - O) N CO Ot 0O > Y 7 �co . • N 00 U W YSot. o >- N_ 8 SE° Lou. V M IL .0 O a O E'OU W 0 Q WC U L O 4 O To W CO) H m m W N 'y W EC.) W 0.0 E co o Ut6 U O. b J m ® 8. c c to 2g C a, 1- W 2 p o ° q o a � • o' l0 U_ 2 W C W W W W < O W L co a Q Q U 4 0 (a CoMMONWE LIT of VI GINIA DEPARTMENT OF TRANS-ORTAT1ON 14C 1 EAST BROAD STR ET RICr;MOND VIRG`-MA 232 9-2000 Stephen C.Brich, P.E. Commissioner March 22, 2023 To: Cities and Towns in the Urban System Subject: Street Payments to Cities and Certain Towns under Section 33.2-319 of the Code of Virginia Due to recent budget bill update and VDOT's release •f fuel reserves, all cities and certain towns in the urban system will receive an increase in their m:intenance payments for FY 2023 to be distributed equally in Quarters 3 and 4. Details of the increase approved at the February CTB meeting can be found at: htt•s: ,www.ctb.vir l inia.Gov; •ublic meetings agenda. and meeting minutes default.as•. The payment rates per lane mile for Quarters 3 and 4 for s ireet payments have increased as follows: Principal/Minor Arterial Roads New Rate for 3rd and 4th Quarter $28,01..07 per lane mile Collector/Local Streets New Rate for 3rd and 4th Quarter $16,441 .80 per lane mile This is an increase per lane mile of S4,000.01 for Pri cipal and Minor Arterial Roads and $2,348.54 for Collector and Local Streets. Payments have been approved by the Commonwealt Transportation Board and will be made at the end of the 3rd and 4th quarter of the fiscal year by Electronic Data Interface (EDI). If you have questions or need additional information, please do not hesitate to contact me at (804) 225-4466. Thank you for your continued part -rship. Sincerely, John Leonard Urban Programs Manager Local Assistance Division Enclosure Cc: District Administrators Residency Administrators IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of May 2023. No. 42639-050123. AN ORDINANCE authorizing an Extraterritorial Arrest Agreement to be entered into between the City of Roanoke ("City") and Virginia Western Community College ("VWCC") to provide for extraterritorial arrest powers when certain offenses are committed in the presence of on-duty City officers within a VWCC campus and for VWCC officers within the City; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager or his designee is hereby authorized on behalf of the City to execute an Extraterritorial Arrest Agreement between the City and VWCC in substantially the form attached to the City Council Agenda Report dated May 1, 2023, in order for police officers among the two jurisdictions to enhance public safety when they are outside the jurisdictional boundaries wherein they are employed, upon such terms and conditions as more particularly described in the said City Council Agenda Report. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: CetzeLt, City Clerk. V — PIPP"ull". -71 ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 1, 2023 Subject: Execution of an Extra-Territorial Arrest Agreement with Virginia Western Community College. Background: Police officers of the City of Roanoke and Virginia Western Community College ("VWCC") on occasion, find themselves on duty outside the corporate boundaries of the political subdivision or school which employs them. In an effort to better address these situations and to enhance public safety, the City and VWCC have drafted this extraterritorial arrest agreement. This proposed agreement is modeled on the extraterritorial arrest agreement the City has with Roanoke County, the Town of Vinton, and the City of Salem. This proposed agreement will bestow extraterritorial arrest powers upon such officers who, while on duty within the other jurisdiction, observe certain offenses committed in their presence, without the creation of any additional liability for the entity where the arrest occurs or its officers. This agreement is proposed in accordance with § 15.2-1736 of the Code of Virginia, 1950, as amended, which provides that the governing bodies of localities and campuses may, by proper ordinances or. resolutions, enter into a mutual aid agreement for the use of their joint forces, their equipment, and materials to maintain peace and good order. This agreement has already been approved and signed by VWCC. Recommended Action: Approve the Extraterritorial Arrest agreement substantially in a form as attached hereto, and authorize the City Manager or his designee to execute the final agreement and any related documents; all such documents to be approved as to form by the City Attorney. Bob Cowell, City Manager Distribution: Council Appointed Officers Sam Roman, Chief of Police Jerome Stokes, Deputy Chief of Police EXTRATERRITORIAL ARREST AGREEMENT THIS AMENDMENT, made and entered into this day of , 2023, by and between the CITY OF ROANOKE, VIRGINIA, a municipal corporation of the Commonwealth of Virginia, hereinafter referred to as "Roanoke," and VIRGINIA WESTERN COMMUNITY COLLEGE, an institution of higher learning,hereinafter referred to as VWCC. WHEREAS, Roanoke is a municipal corporation and operates a Police Department pursuant to its Charter; and WHEREAS, VWCC is an institution of higher learning, which operates a police force appointed pursuant to § 23.1-812(B),of the Code of Virginia, 1950, as amended; and WHEREAS, officers of Roanoke and VWCC have occasion during the course of their employment as city police officers and campus police force officers to be on duty outside the corporate or institutional boundaries of which employs them; and WHEREAS, it is the intent of Roanoke and VWCC to bestow extraterritorial arrest powers upon such officers who, while on duty outside corporate or institutional boundaries of which employs them, observe certain offenses committed in their presence, without the creation of any additional liability for the political subdivision or institution of higher learning, where the arrest occurs; and WHEREAS, § 15.2-1736 of the Code of Virginia, 1950, as amended, provides that the governing bodies of localities and institutions of higher learning may, by proper ordinances or resolutions,enter in and become a party to contracts or mutual aid agreements for the use of their joint forces,both regular and auxiliary, their equipment and materials to maintain peace and good order. WHEREAS, the City of Roanoke, Virginia, County of Roanoke, Virginia, Town of Vinton, Virginia and City of Salem,Virginia entered into an Extraterritorial Arrest Agreement dated April 18, 2013, and an amended Agreement on November 13, 2017, and Roanoke and VWCC now wish to enter into a similar agreement, applicable only to Roanoke and VWCC ; and NOW, THEREFORE, for and in consideration of the undertakings of the parties to this Agreement, Roanoke and VWCC covenant and agree as follows: 1. Definitions: As used in this Agreement,the following words and phrases shall have the meanings ascribed to them in this section. Roanoke: Shall mean the City of Roanoke, Virginia. 1 VWCC: Shall mean Virginia Western Community College. Extraterritorial arrest power: Shall mean the right, power and authority of an officer of the City of Roanoke and VWCC to stop and effect arrests and otherwise enforce the law with respect to any violation of a state law which an officer would be required to act upon if working a regular tour of duty in their jurisdiction of employment. This section does not apply to,or include officers working in any off duty capacity, otherwise referred to as secondary police related employment. Officer: Shall mean any sworn officer of the respective police departments of Roanoke and VWCC. On Duty: Shall mean working an assigned tour with the employment law enforcement agency. Off Duty: Shall mean that period of time during which an employee would not normally be scheduled or required to engage actively in the performance of police duties.This section does not apply to,or include officers working in and off duty, secondary police related employment. State Code: Shall mean the Code of Virginia, 1950, as amended. 2. Extraterritorial Arrest Power: An officer of Roanoke and VWCC shall possess extraterritorial arrest power while on duty when any violation of state law becomes known to the officer,or probable cause exists to effect an arrest. This section is not inclusive of any individual city, county,or town codes which reciprocal agreements do not cover. Any officer effecting or attempting to effect an extraterritorial arrest under or pursuant to this Agreement shall have the same rights, powers and authorities as the officer would possess in making or attempting to make an arrest in the political subdivision or institution employing the officer under similar circumstances. Nothing in this Agreement shall be construed as requiring an officer to effect an extraterritorial arrest. 3. Responsibility of the Parties: Roanoke and VWCC agree that to the extent permitted by applicable law, each party to this Agreement will be responsible for the actions, inactions or violations of its officers, employees, and agents in connection with any extraterritorial police activity contemplated under this Agreement, but nothing contained herein shall be construed as a waiver of sovereign immunity. 4. Operational Policies: Any officer effecting an extraterritorial arrest shall comply with the operational policies of his/her own department. Roanoke and VWCC agree to hold their own officers, respectively, responsible and accountable for compliance with operational policies of the 2 employing department. 5. Cooperative Joint Operations: Pursuant to this Agreement, a law enforcement officer from either participating entity who has the rank of lieutenant or higher may coordinate with a law enforcement officer of the other participating entity of the rank of lieutenant or higher to coordinate a joint law enforcement operation that they believe will serve to better protect the health, safety and welfare of the citizens within their respective jurisdictions. 6. No effect on existing powers: This Agreement shall not supersede, restrict, limit or otherwise impair or affect extraterritorial arrest powers already existing pursuant to § 15.2-1724. Police and other officers may be sent beyond territorial limits; § 15.2-1727. Reciprocal agreements with localities outside the Commonwealth; § 15.2-1728. Mutual aid agreements between police departments and federal authorities; § 15.2-1729. Agreements for enforcement of state and county laws by federal officers on federal property; § 15.2-1730. Calling upon law-enforcement officers of counties, cities or towns for assistance; § 19.2-77. Escape, flight and pursuit; arrest anywhere in Commonwealth; § 19.2-249. Offenses committed on boundary of two counties,two cities, or county and city, etc.; where prosecuted; § 19.2-249.1. Offenses committed within towns situated in two or more counties; where prosecuted; § 19.2-250. How far jurisdiction of corporate authorities extends; and other sections of the State Code or any authority or power existing under the City of Roanoke Charter or the VWCC governing documents. 7. Rights of Officers: While acting under or pursuant to this Agreement, any city officer or VWCC officer operating in the opposite jurisdiction, shall have all the Immunities from liabilities and exemptions from laws,ordinances and regulations and shall have all the pension,relief,disability, Workers' Compensation and other benefits enjoyed by the officer while performing his/her respective duties within the territorial limits of his/her jurisdiction. 8. No Backup: This agreement shall not be construed as requiring any city officer to act on VWCC property, or vice versa, upon a request to supplement or replace routine patrol or enforcement activities. 9. Loss or Damage to Equipment: Roanoke and VWCC shall have no liability for any destruction, loss or damage of any motor vehicle,equipment or personal property owned and operated by the other entity in the exercise of extraterritorial arrest power under or pursuant to this agreement. 10. Immunities: This agreement shall not be construed to impair or affect any sovereign or governmental immunity or official immunity that may otherwise be available to the parties, or to 3 any officer, agent or employee of the parties. 11. Termination: Any party to this agreement shall have the right to terminate this agreement, with or without cause, by giving written notice to the chief administrative officer of the other party by certified mail,return receipt requested. Any termination shall be effective 10 days after receipt of notice of termination. 12. Completeness of Agreement: This agreement represents the entire and integrated agreement between Roanoke and VWCC and supersedes all prior negotiations, representations or agreements,either oral or written. This agreement may be amended only by written instrument signed by authorized representatives of Roanoke and VWCC. 13. Effective Date: This agreement shall be effective immediately upon its execution by both parties. IN WITNESS WHEREOF, the City of Roanoke, Virginia, has caused this agreement to be signed on its behalf by the City Manager, and Virginia Western Community College has caused this agreement to be signed on its behalf by the Present of the College. (SIGNATURE PAGE TO FOLLOW) 4 FOR VIRGINIA WESTERN COMMUNITY COLLEGE ioLZ F4•4L°Q-12)2 Robert H. Sandel, President COMMONWEALTH OF VIRGINIA 'To-wit: CITY OF ROANOKE The foregoing instrument was acknowledged before me this 741' day of_ r , 2021, by Robert H. Sandel. My Commission expires: 7/3//aQa' Notary Public Registration No. 717$6pi . ,,tIG'ki Zp,voi* �y O REGISTRATION NO.;z 7776474 o'� P *VA ikAt 5 FOR THE CITY OF ROANOKE, VIRGINIA Robert S. Cowell, Jr.,City Manager Approved as to form: As& i y Atto ey COMMONWEALTH OF VIRGINIA ' To-wit: CITY OF ROANOKE The foregoing instrument was acknowledged before me this day of , 2023,by Robert J. Cowell,Jr. My Commission expires: Notary Public Registration No. 6 CITY OF ROA . OKE •�+►'1=f; OFFICE OF THE CI Y CLERK , 215 Church Avenue,S.W. Room 456 V = Roanoke,Virginia 240 1-1536 _ t,_ Telephone: (540)853- 541 Fax: (540)853-114 E-mail: clerk@roanokea.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ May 2, 202 Assistant Deputy City Clerk Robert Natt, Director Roanoke Valley Collective Response Roanoke Valley-Alleghany Regional Commission !, P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Natt: I have enclosed a copy of Resolution No. 42640-050123 authorizing the City Manager or his designee to make grant applications to the 'Virginia Opioid Abatement Authority on behalf of the City of Roanoke for grant funds, o enter into cooperative agreements with our regional partners for regional grants fro the VOAA, and acknowledging the City's voluntary agreement to adhere to the VOA 's "Gold Standard" requirements that will allow the City to receive a 25o increase erease in funding. The above referenced measure was adopted by he Council of the City of Roanoke at a regular meeting held on Monday, May 1, 2023, and is in full force and effect upon its passage. Sincerely, Ine--0-0-T- ecelia F. McCoy, CMC ity Clerk Enclosure c: Robert S. Cowell, Jr., City Manager Timothy R. Spencer, City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of May 2023. No. 42640-050123. A RESOLUTION authorizing the City Manager or his designee to make grant applications to the Virginia Opioid Abatement Authority("VOAA") on behalf of the City of Roanoke for grant funds, to enter into cooperative agreements with our regional partners for regional grants from the VOAA, and acknowledging the City's voluntary agreement to adhere to the VOAA's "Gold Standard" requirements that will allow the City to receive a 25% increase in funding. WHEREAS, the City Council seeks to mitigate and abate the impacts of the opioid epidemic in the City of Roanoke, Virginia; WHEREAS, the mission of the Virginia Opioid Abatement Authority ("VOAA") is to abate and remediate the opioid epidemic in the Commonwealth through financial support in the form of grants, donations, or other assistance; WHEREAS, the VOAA has invited localities in Virginia to submit proposals for grants to support efforts to treat, prevent, and reduce opioid use disorder and the misuse of opioids in the Commonwealth; WHEREA, the financial assistance offered by the VOAA is needed to provide opioid mitigation and abatement efforts in the City of Roanoke; WHEREAS, the City of Roanoke has prepared individual grant proposals for Fiscal Years 2023 and 2024 that accepts the terms and conditions required by the VOAA; WHEREAS,the City of Roanoke,voluntarily agrees to meet the VOAA's"Gold Standard" requirements in return for a 25% increase in VOAA funding eligibility; and WHEREAS, the City of Roanoke grant request for fiscal years 2023 and 2024 seeks an estimated total of up to$252,867 in grant funding from the VOAA,including the incentive amount. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager or his designee is authorized to execute, submit and accept an individual grant application on behalf of the City of Roanoke from the Virginia Opioid Abatement Authority for fiscal years 2023 and 2024 for an estimated total of up to $252,867. 2. The City Manager or his designee is hereby authorized to enter into cooperative agreements with our local partners and to file cooperative grant applications with the Virginia Opioid Abatement Authority to receive grant funds to mitigate and abate the impacts of the opioid epidemic within the Roanoke Valley region. 3. If the grant applications described above are approved by the Virginia Opioid Abatement Authority, the City Manager or his designee is further authorized to accept the grant awards, and to execute any and all documents necessary in connection therewith. 4. Finally, the City of Roanoke, voluntarily agrees to meet or exceed the Virginia Opioid Abatement Authority's "Gold Standard" requirements as set forth in the Council Report dated May 1, 2023 in return for receiving a 25% increase in funding. ATTEST: City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 1, 2023 Subject: Approval of a five-year plan for Opioid Settlement funds, direct distribution and grants from the Virginia Opioid Abatement Authority. Background: Major opioid settlements have resulted in payments flowing to Virginia. These settlement was part of a nationwide agreement worth more than $26 billion with three wholesale distributors of prescription opioid medications (McKesson, Cardinal Health, and AmerisourceBergen). A settlement with opioid manufacturer Janssen Pharmaceutical. The Office of the Attorney General worked with local government attorneys/counsel to craft an MOU describing how to allocate opioid settlements. The agreement includes a formula for distributing the proceeds based on a measure of harm per capita to communities across Virginia. All 133 counties and cities in the Commonwealth signed this MOU. The Virginia Opioid Abatement Authority ("VOAA") was established by the Virginia General Assembly in 2021 as an independent entity to abate and remediate the opioid epidemic in the Commonwealth and is financially supported by the Virginia Opioid Abatement Fund. The VOAA offers grants for localities and cooperative partnerships. If a locality agrees to follow the gold standard in the expenditure of all Opioid Settlement funds assigned to that locality, the locality will become eligible for a 25% Incentive in increased funding for local grants through the VOAA. To qualify under the VOAA's "Gold Standard": Participating cities and counties will only utilize VOAA Distributions to fund efforts designed to treat, prevent, or reduce opioid use disorder or the misuse of opioids through evidence-based or evidence-informed methods, programs, or strategies; Participating cities and counties shall not supplant funding of an existing program nor collect indirect costs; and Participating cities and counties shall provide the Authority with information on implementation of said methods, programs, or strategies and allow such monitoring and review as may be required by the Authority. Also, Participating cities and counties must agree to certain base terms and conditions established by the OAA Board of Directors before receiving any VOAA Distributions. It is anticipated that the City of Roanoke will receive up to $252,867 as its allocation from the VOAA for the 2023 and 2024 fiscal years. The City will make an application for its allocated funds as well as a cooperative application with surrounding localities for additional funds from the VOAA. Under the VOAA's guidelines a resolution is not required to file a cooperative application. However, the attached resolution requests that Council authorize the City Manager to file cooperative applications on behalf of the City of Roanoke. Considerations: The City has worked with the Roanoke Valley Collective Response and other partners in the region to develop the City's five-year plan for the expenditure of the Opioid Settlement funds to include funds directly distributed to the City, grant funds applied for as a local program through the VOAA, and grants applied for cooperatively with our regional partners. Grants applied for through the VOAA can be for either project funds or planning funds. See attached the approximate level of settlement funds available per year as of March 3, 2023 and the attached five-year plan for the expenditure of the funds. Recommended Action: Approve a resolution adopting the first year of spending and projects as defined in the five- year plan for the opioid settlement funds and authorizing the City to apply for local grants and cooperative grants through the Opioid Abatement Authority. Approve a resolution agreeing to meet the VOAA's "Gold Standard" requirements in return for a 25% increase in VOAA funding eligibility and authorize the City Manager to file cooperative applications with the VOAA on behalf of the City. Bob Cowell, City Manager Distribution: Robert S. Cowell, Jr., City Manager Timothy R. 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IA. to N IA N LS LL N IA N Vt L• V7 a 0 .Q 0 c c0 ,-. a co U ad Ca C > 0 1.1 Y CO C1 DD CC C 0 S_ N ` CO C1 II': v E O c C s_ 0 t� co m 'O LA y O C CA-_ f0 C i o C C C Q f4 u Q N co C tD qn CJ 7 Q a O t. > _ 7 ▪ CJ 7 > ti N E _ U vi O co 0 O O A N Q.Q - C) O O N COa CC) i0 to w m U cc K O u d v H ,- _c CJ CCi Q m Li m E C 7 C vs f0 CO .•j CO Q >' a ° On OO (D 47 to x y c v W > CO tip - C U C p O o. .0 c C •C C •C O C7 ._ L 7 t E C E C 0 f0 - Cl 4- -0 C O C) > > CJ }+ al mil a) 0 `II It CC CC fO (C O > t' a; a en •C000000 I O O O O a` 4 U X cn s WOUUU 5/1/2023 Opioid Abatement Authority Funds City of Roanoke,VA Virginia Opioid The Opioid Abatement Authority(OAA) Abatement Established by the Virginia General Assembly in 2021 as an independent entity to abate and Authority and remediate the opioid epidemic in the opioid Commonwealth settlement Financial assistance offered through the OAA consists of settlement funds paid to Virginia by funds prescription opioid manufacturers and companies in the prescription opioid distribution network 1 5/1/2023 As of January 19, 2023, three national-level opioid settlements have been approved by Virginia state courts, resulting in payments to Virginia. Virginia Opioid • The first was from McKinsey, a consulting/marketing Abatement company, for just over$13 million. Authority and The second settlement was part of a nationwide opioid agreement that may reach a maximum of$21 billion involving three wholesale distributors of prescription Settlement opioid medications (McKesson, Cardinal Health, and funds AmerisourceBergen). The third was with opioid manufacturerJanssen Pharmaceutical which may be worth a nationwide maximum $5 billion. The OAA Gold Standard Meets all settlement requirements Incentivized—Localities receive 25% Incentive Virginia Opioid Abatement Localities agree to: only utilize OAA Distributions to fund efforts designed Authority to treat, prevent, or reduce opioid use disorder or the misuse of opioids through evidence-based or evidence- informed methods, programs, or strategies; he Gold not supplant funding of an existing program nor collect standard indirect costs; and provide the Authority with information on implementation of said methods, programs, or strategies and allow such monitoring and review as may be required by the Authority. 2 5/1/2023 Virginia's Settlement Distributio Agreement 55%deposited to the Opioid Abatement Fund,which is further subdivided as follows.... 15%distributed directly to the Commonwealth OAA Distribution to Distribution to the Cities/Counties 15% Commonwealth 15$` OAA Distribution to Cooperating Partnerships Optoid Abatement 35 Authority i Directbistnbution to 55% OAA to State Cities and Counties Agencies 15'b 30%distributed 30 directly to the Cities OAA Unrestricted and Counties 35°. Grants to individual cities and counties • "Entitlement Funds" OAA Distribution to • Must apply for these funds Cities/Counties 15°0 • Application period open now OAA Distribution to asmion4 Grants to cooperative partnerships of cities/counties Cooperating working together on regional efforts Partnerships • Must include at least two cities and/or counties 33- • Competitive OAA to State to State encies Agencies 15% Will foil wan RFP process • Grant period has not opened yet—aiming for OAA awards in Summer,2023 Unrestricted 35* ��► OAA Distributions to individual cities and counties • Board can give additional grants above what is described above • Opportunity here for cities and counties to apply for planning grants 3 5/1/2023 Roanoke City Settlement Funds FY 2022-2039 Direct Distnbnuion from Settlement Administrator 250.. Fiscal lear Distributors Janssen Mallinckrodt Fmm OAA Incentive FY2022 7 593 0 0 4 1) FY 2023 131.125 327,967 19.456 173.164 43.291 FY 2024 79,445 0 Still 2 9.I30 7,282 FY 2025 99,437 (1 being 36,460 9.115 FY 2026 99.437 0 determined 36,460 9.115 FY 2027 99,437 15.764 42.057 10.514 FY2028 99.437 15.264 42,057 10.514 FY 2029 116.950 15.264 48.478 12.120 FY 2030 116,950 19.434 50.007 12.502 FY 2031 116.950 19.434 50.007 12.502 FY 2032 98.308 19.434 43.172 10,793 FY 2033 98.30S 0 36.046 9.012 F1'2034 98.308 0 36.046 9.012 FY 2035 98,308 0 36,046 9.012 FY 2036 98.308 0 36.046 9.012 FY2037 98.305 0 36.046 9,012 FY 2038 98.308 0 36.046 9,012 FY 2039 98,30E 0 36,046 9,012 Total S 1.821.222 $ 432.060 TBD $ 803,316 S 200.829 Updated March 3.2023 Page 54 Current Totals: Direct Disbursement and OAA Entitlement Distributors Jansen Mallinckrodt From OAA 25% Incentive Totals FY22 $ 75,593 $ 75,593 FY23 $ 131,125 $ 327,967 $ 19,456 $ 173,164 $ 43,291 $ 695,003 FY24 $ 79,445 $ * $ 29,130 $ 7,282 $ 115,857 FY25 $ 99,437 $ * $ 36,460 $ 9,115 $ 145,012 FY26 $ 99,437 $ - $ 36,460 $ 9,115 $ 145,012 FY27 $ 99,437 $ 15,264 $ 42,057 $ 10,514 $ 167,272 FY28 $ 99,437 $ 15,264 $ 42,057 $ 10,514 $ 167,272 $ 1,511,021 4 5/1/2023 • Opioid Settlement Five-Year Plan FY 2024-28 Project(Direct Disbursement or OAA Local Entitlement) FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 TOTAL Adverse Childhood Experiences(ACES)Awareness&Training $ 97,100 $ 97,100 $ 97,100 $ 97,100 $ 97,100 $ 485,500 Certified Peer Recovery Specialists $ 61,000 $ 122,000 $ 183,000 $ 244,000 $ 244,000 $ 854,000 Xylazine Test Strips and Mass Spectrometer $ 48,000 $ 24,000 $ 24,000 $ 24,000 $ 24,000 $ 144,000 Supplies and Training for City EMS $ 50,000 $ 50,000 Warm Line at Blue Ridge Behavioral Healthcare $ 25,000 $ 25,000 $ 281,100 $ 243,100 $ 304,100 $ 365,100 $ 365,100 $ 1,558,500 FY 2024-28 Regional Project(Coopertive Grant Program) FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 TOTAL Collective Response Funding $ 500,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 3,700,000 Planning Grant-Recovery Housing Plan $ 150,000 $ 150,000 Collective Response-Project Solicitation $ - $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 800,000 PlanningGrant-Juvenile and Domestic Relations Court $ 5,000 $ 5,000 $ 655,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 4,655,000 The Collective Response is a multi-sector approach working across systems to find new and effective strategies to solve Key Partner the opioid and addiction crisis across the Roanoke Valley. Members span law enforcement, Emergency Medical Services, healthcare, local and state government, education, community support organizations, faith community, ANIL business community, and individuals and families personally touched by addiction. R VC R The Collective Response is guided by: • The Blueprint for Action(2020) and ROANOKE VALLEY COLLECTIVE RESPONSE • the Regional Commission White Paper-Building on Hope (2022) 5 5/1/2023 Five-Year Plan Opioid Settlement Funds May 2023 otential FY 2024-28 �s ,=. Project Disbursement or OAA Local Entitlement) FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 TOTAL Adverse Childhood Experiences(ACES)Awareness&Training $ 97,100 $ 97,100 $ 97,100 $ 97,100 $ 97,100 $ 485,500 projects ACE awareness and training Pilot working with 2 local after-school programs ,; Direct Disbursement Provide facilitation of ACEs training to all staff members And/Or Family ACEs training and student activities OAA Local Expand the program to RCPS Entitlement Grants Five-Year Plan Opioid Settlement Funds May 2023 FY 2024-28 Project(Direct Disbursement or OAA Local Entitlement) FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 TOTAL '"^ ..Ce rtified Peer Recovery Specialists $ 61,000 $ 122,000 $ 183,000 $ 244,000 $ 244,000 $ 854,000 Certified Peer Recovery Specialists Pilot working with Sherriff's Office Expand the program to 4 Peer Recovery Specialists Utilize RVCR Peer Network Five-Year Plan Opioid Settlement Funds May 2023 Potential TFY OTAL 2024-28 Project(Direct Disbursement or OAA Local Entitlement) FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 TOTAL Xylazine Test Strips and Mass Spectrometer $ 48,000 $ 24,000 $ 24,000 $ 24,000 $ 24,000 $ 144,000 Projects Supplies and Training for City EMS $ 50,000----$ 50,000 Xylazine Test Strips and Mass Spectrometer Direct Disbursement Test strips distributed by Harm Reduction Coalition And/Or Mass Spectrometer to identify Fentanyl and Xylazine OAA Local Entitlement Grants Supplies and Training for City EMS Medication to reverse an overdose from opioids Training for overdose response Five-Year Plan Opioid Settlement Funds May 2023 FY 2024-28 Project(Direct Disbursement or OAA Local Entitlement) FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 TOTAL Warm Line at Blue Ridge Behavioral Healthcare $ 25,000----$ 25,000 Warm Line at Blue Ridge Behavioral Healthcare Marketing for existing Warm Line Use peers in the marketing 6 5/1/2023 > Five-Year Plan Opioid Settlement Funds May 2023 , FY 2024-28 of e nt i a I Regional Project(Coopertive Grant Program) FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 TOTAL Collective Response Funding I$ 500,000 I$ 800,000I$ 800,000 I$ 800,000 I$ 800,000 I$ 3,700,000 Projects Collective Response funding City of Roanoke's American Rescue Plan Act(ARPA)funding until 12/2o24 -0 OAA Cooperative OAA funds provide opportunity to provide long-term sustainability *[ants Expand staff,Improve office space,and create marketing Assist with the coordination of regional programming of Settlement Funds Five-Year Plan Opioid Settlement Funds May 2023 FY 2024-28 ';Regional Project(Coopertive Grant Program) FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 TOTAL -[!Collective Response-Project Solicitation I$ - I$ 200,000 I$ 200,000 I$ 200,000 I$ 200,000 $ 800,000 Collective Response—Project Solicitation RVCR will solicit projects that may be supported for future funding Five-Year Plan Opioid Settlement Funds May 2023 FY 2024-28 "`Potential Regional Project(Coopertive Grant Program) FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 TOTAL Planning Grant-Recovery Housing Plan I$ 150,000 I I I I I$ 150,000 Projects Recovery Housing Plan Regionally focused Recovery Housing Plan OAA Cooperative Review need for recovery housing throughout the region and in and around Planning Grants potential Catawba Hospital project Five-Year Plan Opioid Settlement Funds May 2023 FY 2024-28 Regional Project(Coopertive Grant Program) FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 TOTAL Planning Grant-Juvenile and Domestic Relations Court I$ 5,000 I I I I I$ 5,000 Juvenile and Domestic Relations Court Explore hiring of case workers to serve families affected by opioid addictions Goal to keep families together and kids out of the foster care sytem 7 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1' day of May 2023. No. 42641-050123. A RESOLUTION reappointing Elizabeth C.S.Jamison and Natasha N. Saunders,as School Board Trustees of the Roanoke City School Board for terms commencing July 1,2023, and ending June 30, 2026. WHEREAS,pursuant to Section 9-24,Code of the City of Roanoke(1979),as amended,and Section 22.1-29.1, Code of Virginia (1950), as amended, a public hearing was held on April 17, 2023, relating to the appointment of School Board Trustees; and WHEREAS,this Council is desirous of reappointing Elizabeth C.S.Jamison and Natasha N. Saunders to fill two vacancies on the Roanoke City School Board. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Elizabeth C.S. Jamison and Natasha N. Saunders, are hereby reappointed as School Board Trustees of the Roanoke City School Board for terms commencing July 1, 2023, and ending June 30, 2026. 2. The City Clerk is directed to transmit an attested copy of this resolution to the Clerk of Roanoke City School Board, and to Elizabeth C.S. Jamison and Natasha N. Saunders. ATTEST: City Clerk. - CITY OF ROANOKE OFFICE OF THE CITY CLERK a' � 215 Church Avenue, S.W.,Room 456 Roanoke,Virginia 24011-1536 le) Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerkCroanokeva.gov CECELIA F.MCCOY,CMC CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 4, 2023 Dr. Elizabeth C.S. Jamison 2424 Stanley Avenue, S. E. Roanoke, Virginia 24014 Dear Dr. Jamison, I am enclosing a copy of Resolution No. 42641-050123 appointing you as a School Board Trustee on the Roanoke City School Board for a term of office commencing July 1, 2023 and ending June 30, 2026, which the measure was adopted at a regular meeting of the Council of City of Roanoke on Monday, May 1, 2023. Please find enclosed Certificate of your appointment. Your Oath of Office has been forwarded to Rita Huffman, Clerk, Roanoke City School Board, for appropriate handling prior to commencement of your term of office. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copies of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a Trustee of the Roanoke City School Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure pc: Rita Huffman, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke, Virginia 24031, w/attachments Robert Cowell, Jr., City Manager Timothy Spencer, City Attorney W. Brent Robertson, Assistant City Manager/Director of Finance Suzanne Barnett, Payroll and Systems Supervisor COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To-wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of May 2023, ELIZABETH C.S. JAMISON, was appointed as a Trustee of the Roanoke City School Board for a three-year term, commencing July 1, 2023 and ending June 30, 2026. Given under my hand and the Seal of the City of Roanoke this fourth day of May 2023. City Clerk 4 Ect44,� 44 �-" CITY OF ROAN OKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerkCroanokeva.gov CECELIA F.MCCOY,CMC CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 4, 2023 Natasha N. Saunders 1622 Norris Drive, N. W. Roanoke, Virginia 24017 Dear Ms. Saunders, I am enclosing a copy of Resolution No. 42641-050123 appointing you as a School Board Trustee on the Roanoke City School Board for a term of office commencing July 1, 2023 and ending June 30, 2026, which the measure was adopted at a regular meeting of the Council of City of Roanoke on Monday, May 1, 2023. Please find enclosed Certificate of your appointment. Your Oath of Office has been forwarded to Rita Huffman, Clerk, Roanoke City School Board, for appropriate handling prior to commencement of your term of office. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copies of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a Trustee of the Roanoke City School Board. Sincerely, 07 6.e 41-t; e-d'61-4d- Cecelia F. McCoy, CMC City Clerk Enclosure pc: Rita Huffman, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke, Virginia 24031, w/attachments Robert Cowell, Jr., City Manager Timothy Spencer, City Attorney W. Brent Robertson, Assistant City Manager/Director of Finance Suzanne Barnett, Payroll and Systems Supervisor COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of May 2023, NATASHA N. SAUNDERS, was appointed as a Trustee of the Roanoke City School Board for a three-year term, commencing July 1, 2023 and ending June 30, 2026. Given under my hand and the Seal of the City of Roanoke this fourth day of May 2023. CO2e-el City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 41 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 4, 2023 Tomas Reyes 1718 Rutrough Road, S. E., Apt. 12 Roanoke, Virginia 24014 Dear Mr. Reyes, At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 1, 2023, you were removed as the Roanoke City representative of Western Virginia's Regional Industrial Facility Authority due to lack of completion of the required annual financial disclosure. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Western Virginia's Regional Industrial Facility Authority from February 7, 2022 to May 1, 2023. Sincerely, 02- ee.4.eit;c, C41. Cecelia F. McCoy, CMC City Clerk pc: Virginia Mullen, Board Secretary, Western Virginia Regional Industrial Facility Authority °g, ° CITY OF ROANOKE 0 ►-" OFFICE OF THE CITY CLERK �n = 215 Church Avenue,S.W.,Room 456 . Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 4, 2023 Christopher Link 2422 Lincoln Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Link: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 1, 2023, you were reappointed as a member of the Building and Fire Code Board of Appeals for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. The deadline to submit your oath is May 31, 2023. Pursuant to Section 2.2-3702, Code of Virginia(1950),as amended, I am enclosing copy of the Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Building and Fire Code Board of Appeals. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Tina Carr, Board Secretary, Building and Fire Code Board of Appeals COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of May 2023, CHRISTOPHER LINK, was reappointed as a member of the Building and Fire Code Board of Appeals for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026. Given under my hand and the Seal of the City of Roanoke this fourth day of May 2023. City Clerk {t~ -" CITY OF ROANOKE . '. OFFICE OF THE CITY CLERK 215 Church Avenue,S. W.,Room 456 Roanoke,Virginia 24011-1536 114620 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ Assistant Depuh City Clerk May 4, 2023 The Honorable Hilary Griffith Juvenile Domestic and Relations Court Roanoke, Virginia Dear Judge Griffith: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 1, 2023, you were reappointed as a member of the Court Community Corrections Program Regional Community Criminal Justice Board for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed.The deadline to submit your oath is May 31, 2023. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Court Community Corrections Program Regional Community Criminal Justice Board. Sincerely, 3�}� " - C 41, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Krystal Hullette, Director of Court and Community Services, 1717 Peters Creek Road, N. W., Roanoke, Virginia 24017-2139 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and { keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of May 2023, THE HONORABLE HILARY GRIFFITH, was reappointed as a member of the Court Community Corrections Program Regional Community Criminal Justice Board for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026. Given under my hand and the Seal of the City of Roanoke this fourth day of May 2023. COZe-el City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK c; 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIAT.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 4, 2023 The Honorable Scott R. Geddes General District Court Roanoke, Virginia Dear Judge Geddes: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 1, 2023, you were reappointed as a member of the Court Community Corrections Program Regional Community Criminal Justice Board for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. The deadline to submit your oath is May 31, 2023. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Court Community Corrections Program Regional Community Criminal Justice Board. Sincerely, 6e.Gel-4;ci Cecelia F. McCoy, CMC City Clerk Enclosures pc: Krystal Hullette, Director of Court and Community Services, 1717 Peters Creek Road, N. W., Roanoke, Virginia 24017-2139 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of May 2023, THE HONORABLE SCOTT R. GEDDES, was reappointed as a member of the Court Community Corrections Program Regional Community Criminal Justice Board for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026. Given under my hand and the Seal of the City of Roanoke this fourth day of May 2023. ete-a-Lici (1124-637- City Clerk . 0.0„, CITY OF ROANOKE .Ark OFFICE OF THE CITY CLERK u= 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Depute Ciq Clerk City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 4, 2023 Auraliz Quintana Roanoke, Virginia Dear Ms. Quintana: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 1, 2023, you were reappointed as a member of the Roanoke Public Library Board for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The.Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. The deadline to submit your oath is May 31, 2023. Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended, I am enclosing copy of the Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Roanoke Public Library Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Sheila Umberger, Director of Libraries, Roanoke Public Library Board COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of May 2023, AURALIZ QUINTANA, was reappointed as a member of the Roanoke Public Library Board for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026. Given under my hand and the Seal of the City of Roanoke this fourth day of May 2023. 6,44.&;14, vize_edi City Clerk cts CITY OF ROANOKE .Air- OFFICE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 st,c Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 4, 2023 Anthony Smith 3020 Circle Drive, S. W. Roanoke, Virginia 24018 Dear Mr. Smith, At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 1, 2023, you were reappointed as a member of the Building and Fire Code Board of Appeals for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. The deadline to submit your oath is May 31, 2023. Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended, I am enclosing copy of the Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Building and Fire Code Board of Appeals. Sincerely, et,e-e-gt; &/ Cecelia F. McCoy, CMC City Clerk Enclosures pc: Tina Carr, Board Secretary, Building and Fire Code Board of Appeals COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of May 2023, ANTHONY SMITH, was reappointed as a member of the Building and Fire Code Board of Appeals for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026. Given under my hand and the Seal of the City of Roanoke this fourth day of May 2023. (02-e-do-ft City Clerk : , CITY OF ROANOKE .40P-L OFFICE OF THE CITY CLERK = 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 j bl K l Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 4, 2023 Jeffrey Shawver 4917 Northwood Drive, N.W. Roanoke, Virginia 24017 Dear Mr. Shawver, At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 1, 2023, you were reappointed as a member of the Building and Fire Code Board of Appeals for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copi es oft the for m to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. The deadline to submit your oath is May 31, 2023. Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended, I am enclosing copy of the Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Building and Fire Code Board of Appeals. Sincerely, ett-e-e14; or -d4,1 Cecelia F. McCoy, CMC City Clerk Enclosures pc: Tina Carr, Board Secretary, Building and Fire Code Board of Appeals COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of May 2023, JEFFREY SHAWVER, was reappointed as a member of the Building and Fire Code Board of Appeals for a three-year term of office, commencing July 1, 2023 and ending June 30, 2026. Given under my hand and the Seal of the City of Roanoke this fourth day of May 2023. 6A-e-e-t; j1-'• (112 -di City Clerk 215 Church Avenue,S.W.,Room 456 ss Roanoke,Virginia 24011-1536 a, e,4- Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 4, 2023 Anita Price 3101 Willow Road, N. W. Roanoke, Virginia 24015 Dear Ms. Price: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 1, 2023, you were appointed as a member of the Visit Virginia's Blue Ridge, Board of Directors to replace Annette Lewis for a one-year term of office commencing July 1, 2023 and ending June 30, 2024. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. The deadline to submit your oath is May 31, 2023. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Visit Virginia's Blue Ridge, Board of Directors. Sincerely, Cecelia F. McCoy, CMC (U/ City Clerk Enclosures pc: Landon Howard, President, Visit Virginia's Blue Ridge, Board of Directors, with application COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of May 2023, ANITA PRICE, was appointed as a member of the Visit Virginia's Blue Ridge, Board of Directors to replace Annette Lewis for a one-year term of office commencing July 1, 2023 and ending June 30, 2024. Given under my hand and the Seal of the City of Roanoke this fourth day of May 2023. 6.e-e1-4;ti (02e-67 City Clerk dog o c� a A. - i CITY OF ROANOKE .�w,' iv OFFICE OF THE CITY CLERK . ,.:, , "` - 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy Cih Clerk City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 4, 2023 John Hostutler 2502 Maycrest Street, N. W. Roanoke, Virginia 24012 Dear Mr. Hostutler: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 1, 2023, you were appointed as a member of the Building and Fire Code Board of Appeals to fill the unexpired term of office Charles Waters ending June 30, 2024. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia(1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Building and Fire Code Board of Appeals. Sincerely, 6e-t-Z-6;cd If7-1e"el Cecelia F. McCoy, CMC City Clerk Enclosures pc: Tina Carr, Board Secretary, Building and Fire Code Board of Appeals, with application COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of May 2023, JOHN HOSTUTLER, was appointed as a member of the Building and Fire Code Board of Appeals to fill the unexpired term of office of Charles Waters ending June 30, 2024. Given under my hand and the Seal of the City of Roanoke this fourth day of May 2023. 6-e-e-ec;v C07-e- City Clerk F ,�. •tt, CITY OF ROANOKE rr►-` OFFICE OF THE CITY CLERK _ 215 Church Avenue,S.W.,Room 456 } S , Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk June 2, 2023 Sarah Karpanty 2327 York Road, S. W. Roanoke, Virginia 24015 Dear Ms. Karpanty: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 1, 2023, you were appointed as a member of the Mill Mountain Advisory Board to replace Ahondryea Brooks for a three-year term of office commencing July 1, 2023 and ending June 30, 2026. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed.The deadline to submit your oath is June 30, 2023. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Mill Mountain Advisory Board. Sincerely, 6-t-11-1;cd v Cecelia F. McCoy, CMC City Clerk Enclosures pc: Michael Clark, Director of Parks and Recreation, Mill Mountain Advisory Board, with application COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of May 2022, SARAH KARPANTY, was appointed as a member of the Mill Mountain Advisory Board to replace Ahondryea Brooks for a three-year term of office commencing July 1, 2023 and ending June 30, 2026. Given under my hand and the Seal of the City of Roanoke this second day of June 2023. II 6te.eit;td .J-: (02e-del City Clerk COBB City of Roanoke, Virginia 42642-050823 CITY COUNCIL RECESSED SESSION May 8, 2023 2:00PM ROAN O KE City Council Chamber 215 Church Avenue, S.W. AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. NOTICE: Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. 1. CALL TO ORDER - ROLL CALL. All Present. The Invocation was delivered by Vice-Mayor Joseph L. Cobb. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Statement of Purpose. Mayor Lea. Mayor Lea stated that City Council would be adopting measures in connection with the City's Recommended 2023 - 2024 Fiscal Year Budget, which takes effect July 1, 2023. A proclamation declaring Monday, May 8, 2023 as Rail Yard Dawgs Day. Mayor Lea declared Monday, May 8, 2023 as Rail Yard Dawgs Day and presented the proclamation to the Team members. 2. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: A Certificate of the Assistant City Manager- CFO advising that funds required for the 2023 - 2024 General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, School Food and Grant Fund budgets will be available for appropriation, for the fiscal year July 1, 2023 and ending June 30, 2024. No action taken. 1. Reaffirmation of Real Estate Tax Rate. Adopted Ordinance No. 42642-050823. (7-0) 2. Adoption of the Fee Compendium. Adopted Resolution No. 42643-050823. (7-0) 3. Adoption of Annual General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, Sc ool Food Services and Grant Fund appropriations for the fiscal year beginn ng July 1, 2023 and ending June 30, 2024. Adopted Budget Ordinance No. 4264,-050823. (7-0) 4. Endorsement of the Capital Improveme t Program Update FY 2024 - 2028. Adopted Resolution No. 42645-0508 .3. (7-0) 5. Adoption of a Pay Plan for officers, em.loyees, Council-appointed officers and Constitutional Officers of the City; and .uthorization for certain salary adjustments and merit increases and onthly stipends for certain board and commission members, effective July 1, 2023. Adopted Ordinance No. 42646-05082(. (7-0) 3. ADJOURNED - 2:53 P.M. Office of the Mayor 4oF RQ4� CITY OF ROANOKE rotlaiiialiou ROANOKE RAIL YARD DA WGS DAY WHEREAS, the Roanoke Rail Yard Dawgs are a professional ice hockey team and a member of the Southern Professional Hockey League; WHEREAS, the Rail Yard Dawgs name and logo pay tribute to the region's railroad heritage;the city has a long history as a railroad hub and the Berglund Center is in close proxim"ty to the nearby Roanoke Shops and train lines operated by Norfo k Southern Railway; WHEREAS, On October 20, 2015, an ownership group launched a new franchise team, the Rail Yard Dawgs, in Roanoke for the 2016-17 season, and played their home opener at Berglund Center on Friday, October 21, 2016; WHEREAS, the Roanoke Rail Yard Dawgs play 28 regular season home games each year and they have played six season; WHEREAS, the Roanoke Rail Yard Dawgs drew the highest attendance by a Southern Professional Hockey League team during a single playoff game with 4,436 fans; and have the highest average attendance during a regular season in franchise history with 4,449 fans; WHEREAS, Roanoke Rail Yard Dawgs played for the Southern Professional Hockey League President's Cup in a best-of-five series against the Birmingham Bulls; and won the President's Cup in game four of the series on Tuesday,May 2, 2023;and WHEREAS, Team Captain, Mac Jansen, scored the game winning goal in overtime beating the Birmingham Bulls-2 to 1. NOW, THEREFORE, I, Sherman P. Lea, Sr., Mayor of the City of Roanoke, Virginia, along with the citizens of Roanoke celebrate this victorious achievement and do hereby proclaim May 8, throughout this great seven-time All-America City, as Roanoke Rail Yard Dawgs day. Given under our hands and the Seal of the City of Roanoke this eighth day of May in the year two thousand and twenty-three. Sherman P. ea, Sr.,Mayor ATTEST Cecelia F. cCov. City Clerk Gti,tOgarg- O Amp- ' DEPARTMENT 0 FINANCE '" 215 Church Avenue, W,Suite 364 -- Roanoke,Virginia 4011-1220 NititatC Telephone: (540)8 3-2333 Fax: (540)853-1 38 W.BRENT ROBERTSON Assistant City Manager-CFO May 8, 202: TO: Honorable Mayor and Members of Council FROM: W. Brent Robertson, Assistant ity Manager - CFO SUBJECT: Certification of Funding I, W. Brent Robertson, Assistant City Mana er - CFO, of the City of Roanoke, in accordance with paragraph (a) of Sectio 25.1 of the Charter of the City of Roanoke, as amended, and Sections 2-2 5 (e) and (f), Code of the City of Roanoke (1979), as amended, do hereby c=rtify that funds required for the 2023 - 2024 General Fund, Stormwater U ility Fund, Civic Facilities Fund, Parking Fund, Risk Management Fund, Sch •of Fund, School Food Fund, and Grant Fund budgets will be available for appropriation. . _._. , „Mew" Assistant City Manas er - CFO IN THE COUNCIL OF THE CITY 0 ROANOKE, VIRGINIA The 8th day of May 2023. No. 42642-050823. AN ORDINANCE adopting and reaffirming he real property tax rate as set forth in Article II of Chapter 32 of the Code of the City of I' oanoke and dispensing with the second reading by title of this ordinance. WHEREAS, pursuant to Section 58.1-3321, lode of Virginia (1950), as amended, City Council held a public hearing on April 27 2023, reg.rding the proposed real estate tax rate for FY 2023-2024 in the amount of $1.22 for every $110 of fair market value of such property, because such tax rate would result in an increase of o' e percent or more from the previous fiscal year's real property tax levies. THEREFORE BE IT ORDAINED by the Co i cil of the City of Roanoke as follows: 1. Pursuant to Section 58.1-3321, Cote of Virginia (1950), as amended, City Council deems it necessary to adopt and reaffirm t e proposed real estate property tax rate of $1.22 for every $100 of fair market value of such prsperty, and City Council hereby adopts and reaffirms the real estate tax rate of$1.22 for every $ 00 of fair market value of such property, as more particularly set forth in Section 32-16, Code of the City of Roanoke (1979), as amended, together with all other real estate tax rates as set fo h in Article II of Chapter 32, Code of the City of Roanoke (1979), as amended. As provided or in Article II of Chapter 32, Code of the City of Roanoke (1979), as amended, the real estat: tax rates shall be effective for the tax year commencing July 1, 2023 and for each tax year ther:after. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. TTEST: wiejip_er City Clerk. ROANOKE CITY COUNCIL AG NDA REPORT To: Honorable Mayor and Members of Ci Council Meeting: May 8, 2023 Subject: Reaffirmation of Real Estate Tax Rat-. Background: During the development of the FY 2024 budget, City staff advised Council that real estate assessments will result in the generation of revenue at a higher level than FY 2023. Pursuant to Section 58.1-3321 of State Code, the City was re•uired to provide notice to the public and hold a public hearing in order to adopt and reaffirm t e current tax rate of$1.22 per $100 of fair market value of such real property. Pursuant to State Code, Council must deem it necessary to adopt and reaffirm such tax rate. As s ch, it is necessary to adopt and reaffirm the proposed real estate tax rate of$1.22 for every 100 of fair market value. Considerations: On April 27, 2023, City Council held a public hearini regarding the proposed real estate property tax rate of$1.22 per $100 of real property alue. Council will consider adopting an ordinance to reaffirm the proposed real estate prop:rty tax rate of $1.22 for every $100 of fair market value as set forth in Article II of Chapter 32 •f the Code of the City of Roanoke. The real estate tax rate will be effective July 1, 2023, ani for subsequent fiscal years, as provided in Article II, Chapter 32, Code of the City of Roanok- (1979), as amended. Recommended Action: Adopt the attached ordinance effective July 1, 2023, wherein Council deems it necessary to adopt and reaffirm the real estate tax rate of$1.22 or every $100 of fair market value of such property, as set forth in Article II of Chapter 32 of th- Code of the City of Roanoke, and adopt and reaffirm the real estate tax rate of $1.22 for ev:ry $100 of fair market value of such property, as set forth in Article II of Chapter 32 of t e Code of the City of Roanoke. Bob Cowell, City Manager Distribution: Council Appointed Officers Ryan LaFountain, Commissioner of the Revenue Evelyn Powers, City Treasurer W. Brent Robertson, Assistant City Manager / Direct. of Finance Amelia C. Merchant, Deputy Director of Finance Susan Lower, Real Estate Valuation Manager IN THE COUNCIL OF THE CITY 0 ROANOKE, VIRGINIA The 8th day of May 2023. No. 42643-050823. AN ORDINANCE adopting the City of Roanoke's Electronic Fee Compendium for the 2023/24 fiscal year to be maintained by the Directo i of Finance reflecting certain fees, rates, penalties and charges made by the City; providing for an effective date; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City o f Roanoke as follows: 1. The fees,rates,penalties and charges set out in the attached document labeled 2023- 2024 City of Roanoke Electronic Fee Compendium ,.nd attached to the City Council Agenda Report dated May 8, 2023 are hereby adopted and established as the 2023-2024 City of Roanoke Electronic Fee Compendium. 2. In case of any conflict or inconsistency o etween the Fee Compendium and State or City Code, the appropriate Code shall prevail. 3. The fees established by this Ordinance 'hall become effective on and after July 1, 2023, and remain in effect until amended by this Council or the City Manager, as authorized. 4. Pursuant to Section 12 of the City Chart.r, the second reading of this ordinance by title is hereby dispensed with. A TEST: City Clerk. ROANOKE CITY COUNCIL AG NDA REPORT To: Honorable Mayor and Members of C ty Council Meeting: May 8, 2023 Subject: Adoption of the Fee Compendium. Background: The recommended Fiscal Year 2023-24 budget inclu•es the City's Fee Compendium. There are no new fees being added just modification. and one removal to certain fees as outlined below: Building Inspection (no new fees just modifications t• existing fees) • Building Permits (valuations) • Certificates of Occupancy • Manufactured & Modular Homes • Elevator Recertification's • Tent Membrane Structures • Asbestos • Amusement Devices • Appeals • Permit Fees for work started without a permit • Permit Renewals Civic Center (no new fees just modifications to existi g fees) • Parking Fee • Rental Fee • Facility Fee Fire EMS (no new fees just modifications to existing f-es) • Basic Life Support • Advanced Life Support (Level 1) • Advanced Life Support (Level 2) • Response, Treatment, and Non-Transport Fee • Mileage • EMS Standby Fee (per hour) • Fire Apparatus Standby Fee (per hour) Parking Garage (no new fees just modifications to exiting fees) • Garages and Lots (monthly rates) Police (removal) • Verification Report Request Considerations: The attached resolution authorizes City Council to a•opt the City of Roanoke's Electronic Fee Compendium for the 2023/24 fiscal year to be maint.fined by the Director of Finance reflecting certain fees, rates, penalties and charges made by t e City. All fees become effective on and after July 1, 2023, and remain in effect until amended by this Council or the City Manager, as authorized. Recommended Action: Adopt the attached ordinance for the City's Fee Cornoendium (fee and rate schedule) effective July 1, 2023. "-?2, Bob Cowell, City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager/ Director of Finance Amelia C. Merchant, Deputy Director of Finance 0 CD 0 0 00 CD 0 O CDCD 0 6 in CD to 0 a C7 C) 0 ot y LU v to In in a U u-) in in or-) cn 0 E!) (A Ef) of) "O L a) 69 .r- r- 14 _= a) 0 a) U . a a a) .�e$ as Ef3 tJ3 C c 0c a) NC 0 a) a 40 ce �.- a ) � Ctam o CO cv- a . 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L L L L L L L L L L L L L 4 L L L L L W) Cmill...) a)) v 0.) aJ aJ N aJ <L a) ILa1 a1 at a1 a) a)L L 4 L 4 4 L L L L 4 4 L N N VI VI N N VI VI VI N VI VIN VsV1 N N in i d m ro m m m ro m ro ro ro m ro ro to CO ro ro ro F' I— h a) a/ d a) a1 a) a) a) a a1 a a) a) C1 a/ al t- 1= F F- F- F= H ►L- It H ►- F- F4- F- F- F- c k 3 Tun' a k k / 7f7 /o c en f ® _ 0 0 C c A" \ U E > ▪ pft O. / % t 2 — c U a t § 0 § V R in 13 ao 2• J 2 2 $ /° /u. k c u £ a a) $ C) U \ / G # 7 al ƒ § ( £ I \ o / 2 $ fa 0 \ v \ Z = = in ft§ } / e e w / / _ _ _ 2th a) / R It- e IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 8th day of May 2023. No. 42644-050823. AN ORDINANCE adopting the annual General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, and School Food Services Fund Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2023, and ending June 30, 2024; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, and School Food Services, in the fiscal year beginning July 1, 2023, and ending June 30, 2024, shall constitute General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, School Food Services that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: 1 General Fund Revenues General Property Taxes $ 156,428,500 Other Local Taxes 93,903,900 Permits, Fees and Licenses 1,932,500 Fines and Forfeitures 769,000 Revenue from Use of Money and Property 1,736,000 Intergovernmental Revenue - State & Federal 81,899,000 Charges for Current Services 17,736,000 Other Revenues 995,100 Total Revenues $ 355,400,000 Appropriations Treasurer $ 2,284,419 Clerk of Circuit Court 2,047,609 Juvenile and Domestic Relations Court Services 1,441,829 Juvenile and Domestic Relations Court Clerk 56,920 Magistrate 5,244 General District Court 90,914 Circuit Court 580,833 Commissioner of the Revenue 1,786,706 Sheriff $ 3,834,833 Jail 18,747,424 22,582,257 Commonwealth's Attorney 2,164,381 City Council $ 31,250 Mayor Lea 48,280 Vice-Mayor Cobb 43,651 Council Member White-Boyd 43,651 Council Member Sanchez-Jones 43,651 Council Member Moon Reynolds 43,651 Council Member Priddy 43,651 Council Member Volosin 43,651 341,436 City Attorney 1,179,076 City Clerk 551,881 Municipal Auditing 951,239 2 Department of Finance $ 2,462,518 Management and Budget 869,898 Procurement 773,536 Real Estate Valuation 1,687,131 Board of Equalization 8,501 5,801,584 Residual Fringe Benefits 5,092,635 Transfers to School Fund 101,481,211 Transfers to Greater Roanoke Transit Company 2,163,000 Transfers to Debt Service Fund 14,129,027 Transfers to Risk Fund 148,000 Transfer to Civic Facilities 2,717,891 Transfer to Capital 2,844,137 Transfer to Grant 500,000 Transfer to Civic Admission Tax 515,000 Funding for Reserves 1,875,000 Personnel Lapse (4,826,776) Contingency 1,550,000 Electoral Board 1,082,109 City Manager 1,562,228 Community Engagement 814,927 Memberships and Affiliations 4,997,705 Economic Development 3,223,040 Human Resources $ 2,162,449 Employee Health Services 940,349 3,102,798 Technology - Operating $ 6,196,995 Technology - Capital Outlay 1,000,000 Radio Technology - Operating 706,839 E911 Center 3,470,578 E911 Wireless 776,523 E911NA811 Share Expenses 407,280 12,558,215 Director of General Services $ 196,024 Risk Management Operating 1,798,250 Fleet Operating Expenses 5,410,072 Fleet Capital Outlay 2,450,569 Solid Waste Management 6,844,408 Custodial Services 1,101,114 Building Maintenance 5,031,043 22,831,480 3 Fire Administration $ 929,289 Fire Support 2,804,597 Fire Operations 22,209,092 Emergency Management 218,575 26,161,553 Environmental Management $ 450,238 Director of Public Works 246,961 Transportation - Streets and Traffic 6,405,730 Transportation - Paving 4,288,924 Transportation - Snow Removal 169,233 Transportation - Street Lighting 1,169,426 Engineering 1,714,329 14,444,841 Development Services $ 1,833,596 Community Services 1,583,956 Strategic Management and Administration 951,679 Roanoke Arts Commission 336,500 4,705,731 Parks & Recreation Administration $ 1,663,640 Landscape Management 1,004,248 Park Management 853,248 Community Recreation 439,859 Urban Forestry 820,539 Outdoor Recreation 279,855 Athletics 891,941 Youth Development 351,717 Greenways and Trails 339,397 Events 434,829 7,079,273 Human Service Support $ 324,847 Outreach Detention 349,676 Youth Haven 325,686 VJCCCA Enhance Community Services 91,127 VJCCCA Substance Abuse Services 66,857 Health Department 1,447,015 Mental Health 936,794 Human Services Advisory Board 435,000 Social Services 29,488,120 Comprehensive Services Act (CSA) 15,655,687 49,120,809 Police Administration $ 3,650,559 Police Investigation 2,247,718 4 Police Patrol 18,931,175 Police Services 1,582,805 Police Training 484,231 RESET 97,287 Police Animal Control 1,943,159 28,936,934 Libraries $ 4,484,366 Law Library 147,200 Virginia Cooperative Extension 91,338 4,722,904 Total Appropriations $ 355,400,000 Stormwater Utility Fund Revenues Operating $ 8,175,000 Total Revenues $ 8,175,000 Appropriations Operating $ 6,976,268 Debt Service 1,198,732 Total Appropriations $ 8,175,000 Civic Facilities Fund Revenues Operating $ 11,460,114 Non-Operating 2,756,798 Total Revenues $ 14,216,912 Appropriations Operating Expenses $ 12,229,247 Debt Service & Risk 1,987,665 Total Appropriations $ 14,216,912 Parking Fund Revenues Operating $ 3,783,000 5 Total Revenues $ 3,783,000 Appropriations Campbell Garage $ 150,070 Market Garage 199,947 Elmwood Park Garage 152,964 Center in the Square Garage 216,836 Church Avenue Garage 281,775 Tower Garage 262,759 Gainsboro Garage 173,840 Market Lot 15,704 Elmwood Lot 16,258 Warehouse Row Lot 19,545 Higher Ed Center Lot 19,607 Operating 1,218,931 Debt Service 1,054,764 Total Appropriations $ 3,783,000 Risk Management Fund Revenues Operating $ 19,522,000 Total Revenues $ 19,522,000 Appropriations Risk Management - Other Expenses $ 19,522,000 Total Appropriations $ 19,522,000 School General Fund Revenues $ 236,062,924 Appropriations $ 236,062,924 School Food Services Fund Revenues $ 12,000,000 6 Appropriations $ 12,000,000 Total for all Funds Revenues $ 649,159,836 Appropriations $ 649,159,836 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof. 3. That the Director of Finance be, and he is hereby authorized and directed to transfer between accounts such appropriations and wages for the labor force as may be necessary to cover cost of labor performed by one department for another. 4. That funding for all outstanding encumbrances, at June 30, 2023, are re-appropriated to the 2023-24 fiscal year to the same department and equivalent account for which they are encumbered in the 2022-23 fiscal year. 5. That this ordinance shall be known and cited as the 2023-24 General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, and School Food Services Appropriation Ordinance. 6. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. AT��TyyEST: ee1-11-e'v V222.61-f-g/ City Clerk 7 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 8th day of May 2023. No. 42645-050823. A RESOLUTION endorsing the update to the Capital Improvement Program submitted by the City Manager in the City Council Agenda Report of May 8, 2023. WHEREAS, by City Council Agenda Report of May 8, 2023, the City Manager has presented an update to the City's Five-Year Capital Improvement Program for Fiscal Years 2024-2028 in the recommended amount totaling $303,681,699; WHEREAS, the Capital Improvement Program and the funding recommendation for projects is affordable and consistent with previous discussions by City Council and actions taken by City Council; and WHEREAS, this Council is desirous of endorsing the recommended update to the Capital Improvement Program; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council endorses and concurs in the recommendations of the City Manager for a certain update to the Five-Year Capital Improvement Program for the City of Roanoke for Fiscal Years 2024- 2028, and the related funding recommendations, as set out in the City Council Agenda Report dated May 8, 2023. ATTEST: City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 8, 2023 Subject: Endorsement of the Capital Improvement Program Update FY 2024 - 2028. Background: The Capital Improvement Program (CIP) for Fiscal Years 2024 - 2028 is a plan recommended for approval by City Council for anticipated capital project expenditures to be incurred over the next five years and is a revision of the Fiscal Years 2023 - 2027 plan. Considerations: As part of the financial planning/budget development process City Council was briefed on projects to be funded through additional bond issuance and cash. The total Capital Improvement Program for Fiscal Years 2024-2028 is comprised of capital projects with estimated expenditures of$303,681,699 as outlined in Attachment A. Council authorization of debt issuance is required for planned issuance each fiscal year and is requested through a separate report at a Council meeting after the adoption of the CIP Update to ensure that the public hearing notices are published in accordance with code requirements. Subject to Council approval, the public hearing will be held on June 20, 2023, at 7:00 p.m. The CIP anticipates debt issuance each year as outlined below. FY 2024 • School Facility Maintenance and Improvements $12,855,000 • Bridge Renovation 1,500,000 • Parks and Recreation Master Plan 3,900,000 • Berglund Center Improvements 1,500,000 • Stormwater Management 3,000,000 • Curb, Gutter and Sidewalk Program 2,500,000 • Streetscape Improvements 500,000 • Street Paving and ADA Ramps 1,000,000 • Fleet Capital Replacements 2,034,000 • Technology Capital 2,600,000 • Fire Facility Master Plan 1,850,000 • Public Works Service Center 345,000 • Capital Building Maintenance 1,170,000 • Office Renovations 1,051,000 Total: $35,805,000 FY 2025 • School Facility Maintenance and Improvements $5,000,000 • Bridge Renovation 20,250,000 • Parks and Recreation Master Plan 500,000 • Berglund Center Improvements 1,500,000 • Stormwater Management 3,000,000 • Curb, Gutter and Sidewalk Program 2,500,000 • Streetscape Improvements 500,000 • Street Paving and ADA Ramps 1,000,000 • Fleet Capital Replacements 2,325,000 • Technology Capital 3,025,000 • Fire Facility Master Plan 1,000,000 • Public Works Service Center 4,725,000 • Capital Building Maintenance 1,170,000 • Office Renovations 1,625,000 • City Building Roof Replacements 1,200,000 Total: $49,320,000 FY 2026 • School Facility Maintenance and Improvements $5,000,000 • Parks and Recreation Master Plan 750,000 • Berglund Center Improvements 1,500,000 • Stormwater Management 3,000,000 • Curb, Gutter and Sidewalk Program 2,500,000 • Streetscape Improvements 500,000 • Street Paving and ADA Ramps 1,000,000 • Traffic Signal Modernization 750,000 • Passenger Rail 1,865,000 • Fleet Capital Replacements 4,300,000 • Technology Capital 925,000 • Fire Facility Master Plan 9,650,000 • Capital Building Maintenance 1,170,000 • City Building Roof Replacements 1,400,000 Total: $34,310,000 FY 2027 • School Facility Maintenance and Improvements $5,000,000 • Bridge Renovation 1,250,000 • Libraries 6,700,000 • Parks and Recreation Master Plan 1,200,000 • Berglund Center Improvements 1,500,000 • Stormwater Management 3,000,000 • Curb, Gutter and Sidewalk Program 2,500,000 • Streetscape Improvements 500,000 • Street Paving and ADA Ramps 1,000,000 • Traffic Signal Modernization 750,000 • Fleet Capital Replacements 3,725,000 • Technology Capital 1,330,000 • Public Works Service Center 750,000 • Capital Building Maintenance 1,000,000 • City Building Roof Replacements 800,000 Total: $31,005,000 FY 2028 • School Facility Maintenance and Improvements $5,000,000 • Bridge Renovation 6,000,000 • Libraries 1,200,000 • Parks and Recreation Master Plan 3,300,000 • Berglund Center Improvements 1,500,000 • Stormwater Management 3,000,000 • Curb, Gutter and Sidewalk Program 2,500,000 • Streetscape Improvements 500,000 • Street Paving and ADA Ramps 1,000,000 • Traffic Signal Modernization 750,000 • Fleet Capital Replacements 3,000,000 • Technology Capital 1,350,000 • Public Works Service Center 750,000 • Capital Building Maintenance 1,000,000 • City Building Roof Replacements 1,300,000 Total: $32,150,000 Funding budgeted for debt service is based on the capital project planning model. Budgeted excess funding for debt service is used to cash fund one-time selected projects or for a specific purpose. Funding in the amount of$418,686 is included in the Transfer to Capital Projects Fund for Bridge Maintenance Projects and may be appropriated to project accounts for FY 2024. Council is advised of the recommended use of one time funding for the following: • Elections 288,071 • Equipment 181,201 • Fees for Professional Services 232,000 • Fleet Capital 883,121 • Percent for Art 122,922 • Salary/Compensation 187,200 • Technology 141,186 • Training and Development 13,250 • Transportation Infrastructure 375,000 Total: $2,425,451 Funding in the amount of$200,000 was included in the Transfer to Grant Fund for the purpose of providing local funds for the Enterprise Zone 1-A City Funded Grant Program. It is recommended these funds be appropriated towards the Commercial Facade, Building Permit Rebates, and Water/Fire Sewer Hook Up Program. Recommended Action: Approve a resolution endorsing the update to the CIP. Adopt the accompanying Budget Ordinance to appropriate $2,844,137 included in the FY 2024 Transfer to Capital Projects Fund Account to the respective accounts established by the Director of Finance for the following: • Bridge Maintenance $418,686 • Elections 288,071 • Equipment 181,201 • Fees for Professional Services 232,000 • Fleet Capital 883,121 • Percent for Art 122,922 • Salary/Compensation 187,200 • Technology 141,186 • Training and Development 13,250 • Transportation Infrastructure 375,000 The funding noted above for Construction, Equipment, Technology, Transportation Infrastructure, and various other one-time departmental needs will be transferred to departmental budgets or Grant Fund matching needs during the course of the fiscal year for these identified one time needs. Appropriate $200,000 included in the FY 2024 Transfer to Grant Fund Account to the Enterprise Zone A-1 City Funded Grant. 721, Bob Cowell, City Manager Distribution: Council Appointed Officers Verletta White, Superintendent, Roanoke City Public Schools Kristine Flynn, Bond Counsel, Hawkins Delafield & Wood LLP David Rose, Senior Vice President, Davenport & Company, LLC Robyn Schon, Director of Civic Facilities Amelia C. Merchant, Deputy Director of Finance ATTACHMENT A Capital Improvement Program - Planned Spending Total Projected Project Category/Description FY 2024 FY 2025.28 Expenses Buildings: Capital Building Improvements $ 2,249,633 $ 12,372,975 $ 14,622,608 Fire Facility Master Plan $ 500,000 $ 12,000,000 $ 12,500,000 Library Master Plan $ 123,521 $ 8.183,160 $ 8,306,681 Passenger Rail Station $ - $ 1,887,946 $ 1,887,946 Public Works Service Center $ 831,572 $ 6,225,000 $ 7,056,572 Transit Facility $ 1,386,860 $ - $ 1,386,860 TOTAL-Buildings $ 5,091,586 $ 40,669,081 $ 45,760,667 Fleet Capital and Equipment Replacement Fleet Capital and Equipment Replacement $ 6,144,449 $ 17,435,437 $ 23,579,886 TOTAL-Fleet Capital and Equipment Replacement $ 6,144,449 $ 17,435,437 $ 23,579,886 Parks Parks and Recreation Master Plan $ 10,163,444 $ 12,656,258 $ 22,819,702 TOTAL-Parks $ 10,163,444 $ 12,656,258 $ 22,819,702 Schools School Improvements $ 12,855,000 $ 20,000,000 $ 32,855,000 TOTAL-Schools $ 12,855,000 $ 20,000,000 $ 32,855,000 Streets,Sidewalks and Bridges: Bridge Renovation/Replacement Program $ 2,915,656 $ 43,844,585 $ 46,760,241 Curb,Gutter and Sidewalk Program $ 13,423,257 $ 11,421,676 $ 24,844,933 Street Improvement Projects $ 700,000 $ 6,477,421 $ 7,177,421 Street Paving and ADA Ramps $ 6,288,924 $ 21,155,696 $ 27,444,620 Streetscape Project Improvements $ - $ 2,500,000 $ 2,500,000 Traffic Signal Modernization $ 300,000 $ 3,000,000 $ 3,300,000 TOTAL-Streets,Sidewalks and Bridges $ 23,627,837 $ 88,399,378 $ 112,027,215 Technology Improvements Technology Improvements $ 6,561,739 $ 10,880,854 $ 17,442,593 TOTAL-Technology Improvements $ 6,561,739 $ 10,880,854 $ 17,442,593 Stormwater Fund Stormwater Capital Improvements $ 12,683,400 $ 26,619,503 $ 39,302,903 TOTAL-Stormwater Fund $ 12,683,400 $ 26,619,503 $ 39,302,903 ATTACHMENT A Capital Improvement Program - Planned Spending (continued) Total Projected Project Category/Desorption FY n24 FY 2o25-28 Expenses Berglund Center Fund Berglund Center Improvements $ 1,643,733 $ 6,000,000 $ 7,643,733 TOTAL-Berglund Center Fund $ 1,643,733 $ 6,000,000 $ 7,643,733 Parking Fund Parking Facility Improvements $ 450,000 $ 1,800,000 $ 2,250,000 TOTAL-Parking Fund $ 450,000 $ 1,800,000 $ 2,250,000 GRAND TOTAL-All Funds $ 79,221,188 $ 224,460,511 $ 303,681,699 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 8th day of May 2023. No. 42646-050823. AN ORDINANCE to adopt and establish a Pay Plan for officers, employees, Council appointed officers and Constitutional Officers of the City effective July 1, 2023; providing for certain salary adjustments; authorizing specific annual pay supplements; providing for an effective date; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Pursuant to §2-69, Code of the City of Roanoke (1979), as amended, there is hereby adopted by the Council and made applicable to all classified officers and employees of 1 the City on July 1, 2023, the Pay Plan hereinafter set out in its entirety, which shall read and ! 1 provide as follows: Minimum Minimum Salary Salary Target Maximum Salary 5 31,200.00 31,200.00 42,086.98 6 31,200.00 31,805.02 46,717.06 7 31,200.00 32,410.04 51,855.96 8 31,200.00 35,974.90 57,560.10 9 31,760.30 39,932.10 63,891.88 10 35,097.40 44,325.06 70,919.94 11 37,569.74 49,201.10 78,720.98 12 41,890.16 54,613.00 87,380.02 13 46,708.22 60,620.04 96,991.96 14 52,078.25 67,288.00 107,661.06 15 58,068.14 74,689.94 119,504.06 16 65,592.02 82,905.94 132,648.88 17 73,135.14 92,024.92 147,241.12 18 81,545.10 102,148.02 163,437.04 19 92,052.22 113,3 83.92 181,415.00 20 104,037.44 125,856.90 201,371.04 21 125,885.50 139,701.12 223,522.00 This Pay Plan shall not apply to any employee covered under the Law Enforcement Salary Step Schedule, the Sheriff's Salary Step Schedule, or the Fire Suppression Salary Step Schedule established in paragraphs 2, 3, and 4 of this ordinance. 2. In supplement to the Pay Plan adopted in Paragraph No. 1 of this ordinance pursuant to §2-69, Code of the City of Roanoke (1979), as amended, there is hereby adopted by the Council and made applicable to all eligible full-time sworn law enforcement officers within the City's Police Department who begin their employment with the City prior to June 13, 2023 and are employed by the City on July 1, 2023, the Police Department Salary Step Schedule attached to this Ordinance and made a part hereof as Attachment I. Since the Police Department had fully implemented its step plan last fiscal year, all eligible full-time employees will be compensated at their next step on the Police Department Salary Step Schedule. 3. In supplement to the Pay Plan adopted in Paragraph No. 1 of this ordinance pursuant to §2-69, Code of the City of Roanoke (1979), as amended, there is hereby adopted by the Council and made applicable to all full-time sworn sheriff deputies and officers within the Sheriff's Office for the City of Roanoke who begin their employment with the City prior to June 13, 2023 and are employed by the Sheriff on July 1, 2023, the Sheriff's Office Salary Step Schedule attached to this Ordinance and made a part hereof as Attachment II. Since the General Assembly provided the Sheriff's Office with a tenure based pay increase, for the final implementation of the Sheriff's Office Salary Step Schedule all eligible full-time employees will be placed at the step that represents the number of years they have served in their current rank("Time in Rank"). 4. In supplement to the Pay Plan adopted in Paragraph No. 1 of this ordinance pursuant to §2-69, Code of the City of Roanoke (1979), as amended, there is hereby adopted by the Council and made applicable to all eligible full-time fire suppression personnel, full-time 2 paramedics, and all Fire Code Enforcement officials within the City's Fire-EMS Department who begin their employment with the City prior to June 13, 2023 and are employed by the City on July 1, 2023, the Fire-EMS Department Step Schedule attached to this Ordinance and made a part hereof as Attachment III. For the final implementation of the Fire-EMS Department Step Schedule, all eligible full- time non-officers will be placed at the step that represents the number of years they have served in their current rank ("Time in Rank"). All eligible full-time officers, those employees from the rank of Lieutenant to Battalion Chief, will be placed at their designated Quartile Target established by the Human Resources Department for their position, plus the number of steps specified by the employee's tenure with the Fire-EMS Department as set forth in the Tenure Graph below. Quartile 1 Quartile 2 Quartile 3 Quartile 4 <7.5 7.6-15 15.1-22.5 22.6+ 7.5 15 22.5 30 1 Step 2 Steps 3 Steps 4 Steps 5. Pursuant to §2-68, Code of the City of Roanoke (1979), as amended, effective July 1, 2023, the City Manager shall promulgate and cause to be distributed among the officers and employees of the City a Classification Plan, consisting of a plan of classification assigning a pay grade and pay range in accordance with this Ordinance and class code to each position in the classified service of this City. 6. All classified officers and employees of the City on July 1, 2023, shall be paid at the Minimum Starting Salary Target for their position as established by the Pay Plan adopted in Paragraph No. 1 of this ordinance pursuant to §2-69, Code of the City of Roanoke (1979), as amended, or receive a pay increase up to seven percent (7%) of their current base salary, whichever is less. Any officer or employee whose current base salary is greater than the 3 Minimum Starting Salary Target for their position as established by the Pay Plan adopted in Paragraph No. 1 of this ordinance as of July 1, 2023,will receive an increase in their current base salary of Two Thousand Dollars ($2,000). If the salary increase realized by any employee or officer to bring that employee up to the Minimum Starting Salary Target for their position is less than $2,000, then such employee or officer will receive a salary increase under this ordinance equal to $2,000. If the Two Thousand Dollars ($2,000) increase to an employee's base salary provided in this paragraph would cause an officer or employee to exceed the maximum annual pay range applicable for such officer's or employee's position by more than five percent (5%) ("Salary Cap"), such officer or employee shall receive a salary increase only in such amount as will not exceed the Salary Cap. For any officer or employee who receives a salary increase under this Ordinance that causes their annual salary to exceed the Salary Cap, that officer or employee will receive a lump sum payment equal to the difference between annual salary increase they receive under this Ordinance with the Salary Cap and the salary increase they would have received but for the Salary Cap. This salary increase shall not apply to any Department Director, Assistant City Manager or Council appointed officer, nor any employee covered under the Law Enforcement Salary Step Schedule, the Sheriffs Salary Step Schedule, or the Fire Suppression Salary Step Schedule established in Paragraph Nos. 2, 3, and 4 of this ordinance. The aforementioned compensation adjustments in this paragraph will apply to employees hired prior to June 13, 2023. 7. During the 2022/2023 City budget year, the City Administration, with City Council's consent, began placing certain employees or officers on the Pay Plan adopted in Paragraph No. 1 of this ordinance in what was commonly referred to as the "Head Start" compensation plan. Those employees or officers in the Department of Technology, E911 Center, Circuit Court, Solid Waste Division and Department of Social Services who participated in the 4 "Head Start" compensation plan that was part of the 2022/2023 City budget will not participate in the salary increases set forth under Paragraph No. 6 of this ordinance unless the salary increase such employee or officer received under the "Head Start" compensation program is less than $2,000. In such case, the employee or officer will receive a salary increase under this ordinance equal to the difference between the salary increase they received under the "Head Start"compensation plan and $2,000. All employees or officers in the Department of Technology, E911 Center, Solid Waste Division and Department of Social Services who did not participate in the "Head Start" compensation plan will be place at the Minimum Starting Salary Target for their position. If the salary increase realized by any employee or officer to bring that employee up to the Minimum Starting Salary Target for their position is less than $2,000, then such employee or officer will receive a salary increase under this ordinance equal to $2,000. 8. The City Manager is authorized to establish an Employee Certification Program to provide employees who obtain certain certifications approved by the City Manager to receive an annual salary increase to the employee's base salary for so long as that employee maintains such certification. 9. For the fiscal year beginning July 1, 2023, and ending June 30, 2024, and for succeeding fiscal years unless modified by ordinance duly adopted by this Council, Constitutional Officers, Registrar, Department Directors, Assistant City Managers and Council appointed officers shall receive a cost of living increase of three percent (3%) of their current base salary. This three percent (3%) cost of living increase shall be used to calculate the post- retirement cost of living supplement set forth in §22.3-61.1, Code of the City of Roanoke (1979). 10. In no calendar year shall amounts of deferred compensation contributed by the City on behalf of the Council appointed officers exceed the maximum amount permitted by the Internal Revenue Code and IRS regulations to be deferred on a tax-free basis annually. 5 11. The Director of Finance shall continue to pay on an installment basis the sum of $8,000 per calendar year to the deferred compensation plan established pursuant to Internal Revenue Code Section 457, on behalf of the City Attorney, City Clerk, and Municipal Auditor. The sum shall be paid in equal quarterly installments on the first payday of each calendar quarter. Each installment is paid to the seated Council-appointed officer as of the first day of that quarter. 12. The Director of Finance shall continue to pay on an installment basis the sum of $25,000 per calendar year to the deferred compensation plan established pursuant to Internal Revenue Code Section 457, on behalf of the City Manager. The sum shall be paid in equal quarterly installments on the first payday of each calendar quarter. The Director of Finance shall also continue to pay the City Manager such other benefits as set forth in his employment contract. 13. The Director of Finance shall be authorized, for and on behalf of the City, to execute any documents required by the City's third party administrator for deferred compensation to implement this Ordinance. 14. Participants of the City's Retirement System will be required to make a five percent (5%) contribution from their base salary to the City's Retirement Plan. 15. Annual pay supplements, payable on a bi-weekly basis, are provided for the hereinafter set out job classifications which require the incumbent to privately own or lease a motor vehicle routinely used in the course of conducting City business as follows: POSITION TITLE ANNUAL SALARY SUPPLEMENT Appraiser I $ 2,000 Appraiser II $ 2,000 Business License Inspector Auditor $ 2,000 Deputy City Managers $ 4,000 (unless City Manager has assigned a City vehicle 6 to the Deputy City Manager) Assistant City Managers $ 2,000 (unless the City Manager has assigned a City vehicle to an Assistant City Manager or an Assistant City Manager has had the equivalent of a vehicle supplement added to and made a part of their base salary.) Chief Deputy Commissioner of Revenue $ 2,000 City Manager $ 6,000 City Attorney $ 2,500 City Clerk $ 2,500 Deputy Director of Real Estate Valuation $ 2,000 Director of Economic Development $ 2,000 Deputy Director of Finance $ 2,000 Director of Planning, Building and Development $ 2,000 Director of Real Estate Valuation $ 2,000 Mayor $ 2,500 Municipal Auditor $ 2,500 Residential Appraiser Analyst $ 2,000 Sr. Tax Compliance Administrator $ 2,000 Supervising Appraiser $ 2,000 Tax Compliance Auditor $ 2,000 Tax Compliance Administrator $ 2,000 If the requirement that any of the foregoing officers or employees own or lease a motor vehicle for routine use in the conduct of City business should be eliminated, then the pay supplement established by this Ordinance shall be terminated as of the date of elimination of such requirement. The City Manager is authorized, within the limits of funds appropriated therefore, to provide for similar pay supplements for other officers or employees. 16. In order to equitably compensate sworn police officers assigned duties in a non- uniform capacity and in lieu of provision by the Police Department of uniforms and accessories, each such officer shall be accorded an annual pay supplement of$600, payable on a bi-weekly basis as a uniform allowance. 17. Each employee of the Fire-EMS Department hired by the City as a Firefighter prior to April 18, 1991, who has received Emergency Medical Technician certification and actively participates in the City's First Responder Program shall be accorded an annual pay supplement of$1,200, payable on a bi-weekly basis, so long as they maintain such certification and continue to participate in the City's First Responder Program. p 18. Each employee of the Fire-EMS Department who has been certified to either the Specialist or Technician level for the handling of hazardous materials and who is a member of the Regional Hazardous Materials Response Team shall be accorded an annual pay supplement of$1,200, payable on a bi-weekly basis, so long as they are assigned to the Regional Hazardous Materials Response Team. 19. Each employee of the Fire-EMS Department who has been certified and performs Fire Inspector duties as part of the Fire Prevention Program assigned by the Fire-EMS Chief shall be accorded an annual pay supplement of$1,500, payable on a bi-weekly basis, so long as they are assigned to perform Fire Inspector duties as a part of the Fire Prevention Program. 20. Each employee of the Fire-EMS Department who has been certified and performs inspection and repair duties to the Department's "turn out" gear, Self-Contained Breathing Apparatus ("SCBA") and safety sensitive equipment as part of the Fire Maintenance Safety Program by the Fire-EMS Chief shall be accorded an annual pay supplement of$1,500, payable on a bi-weekly basis, so long as they are assigned to perform inspection and repair duties as a part of the Fire Maintenance Safety Program. 8 21. Each employee of the Fire-EMS Department who has been certified and is qualified for the Heavy and Tactical/Swiftwater Team shall be accorded an annual pay supplement of $1,200, payable on a bi-weekly basis, so long as they remain a member of the Heavy and Tactical/Swiftwater Team. 22. Each employee of the Fire-EMS Department assigned by the Chief to the Training Division for the purpose of training and teaching of personnel within the Fire-EMS Department shall be accorded an annual pay supplement of five percent (5%) of the employee's base salary, payable on a bi-weekly basis, so long as that employee continues to be assigned to the Training Division. 23. Each Fire-EMS employee within the ranks of Lieutenant, First Lieutenant, Captain, and Battalion Chief of the Fire-EMS Department who is certified as an EMT- Intermediate shall be accorded an annual pay supplement of $1,500, payable on a bi-weekly basis, so long as they maintain such certification. 24. Each Fire-EMS employee within the ranks of Lieutenant, First Lieutenant, Captain, and Battalion Chief of the Fire-EMS Department, who is certified and authorized to practice at the Paramedic level will be accorded an annual pay supplement of $3,000, or an annual pay supplement of$6,500 for such employee who is certified and authorized to practice at the Paramedic level and has qualified as an Advanced Care Paramedic who has been designated as such by the Operational Medical Director. Any pay supplement under this paragraph will be payable on a bi-weekly basis, so long as the Lieutenant, First Lieutenant, Captain, or Battalion Chief of the Fire-EMS Department continues to maintain such certification and authorization to practice. No employee may receive more than one pay supplement described in this paragraph. 25. The City Manager is authorized to institute a program to pay experienced certified paramedic candidates a sign-on bonus of$7,000 as an incentive to attract experienced paramedics to the City's Fire/EMS Department. An applicant awarded a sign-on bonus will sign a 9 memorandum of understanding with the City that will include a repayment provision should the applicant leave the employment of the City within their first two years of service. 26. The City Manager is authorized to continue a police career enhancement program to provide pay incentives to police officers below the supervisory level. Such program may include consideration for training, formal education, experience, and specialized assignments. The annual pay supplement shall range from $1,095 to $5,228, payable on a bi-weekly basis. 27. The City Manager is authorized to continue a Community Policing Specialist program to provide pay incentives to police officers. Such program may include consideration for training and community participation. The annual pay supplement is two percent (2%) of the employee's base salary, payable on a bi-weekly basis. 28. The City Manager is authorized to institute a program to pay experienced police officer candidates a sign-on bonus ranging from $2,000 up to $7,500 as an incentive to attract experienced police officers to the City's Police Department. An applicant awarded a sign-on bonus will sign a memorandum of understanding with the City that will include a repayment provision should the applicant leave their employment within the first two years of service. 29. Each Communications Officer II - Advanced in the E-911 Division who meets all of the requirements and standards of the 911 Communications Officer II role, has a minimum of two years on-the-job experience, who is a Certified Communications Training Officer ("CTO"), and satisfies all other requirements set forth in the E911 training, career enhancement, and compensation program shall be accorded the following annual pay supplements, payable on a bi- weekly basis, so long as they continue to comply with all requirements set forth in the E911 training, career enhancement, and compensation program: $1000 annual pay supplement for being certified on the Fire Board. $1000 annual pay supplement for being certified on the Police Board. $500 annual pay supplement for being a Department Instructor as such is defined in the E911 training, career enhancement, and compensation program. 10 30. Each Communications Officer II - Senior in the E-911 Division who meets all of the requirements and standards of the 911 Communications Officer II Advanced Role (Three Boards Required), has a minimum of one year experience as a 911 Communications Officer II Advanced, who is a Certified Communications Center Supervisor ("CCS"), and satisfies all other requirements set forth in the E911 training, career enhancement, and compensation program shall be accorded an annual pay supplement of$3,300 payable on a bi-weekly basis, so long as they continue to comply with all requirements set forth in the E911 training, career enhancement, and compensation program. 31. Each Communications Supervisor-Advanced in the E-911 Division who meets all of the requirements and standards of the 911 Communications Supervisor role, has a minimum of one year experience as a 911 Communications Supervisor, who is a Certified Registered Public-Safety Leader("RPL"), and satisfies all other requirements set forth in the E-911 training, career enhancement, and compensation program shall be accorded an annual pay supplement of $2,000 payable on a bi-weekly basis, so long as they continue to comply with all requirements set forth in the E911 training, career enhancement, and compensation program. 32. The 911 Operations Specialist-Advanced in the E-911 Division who meets all of the requirements and standards of the 911 Operations Specialist role, has a minimum of one year experience as a 911 Operations Specialist, who is a Certified Registered Public-Safety Leader ("RPL"), and satisfies all other requirements set forth in the E-911 training, career enhancement, and compensation program shall be accorded an annual pay supplement of$2,000 payable on a bi-weekly basis, so long as they continue to comply with all requirements set forth in the E-911 training, career enhancement, and compensation program. 33. The 911 Training Coordinator-Advanced in the E-911 Division who meets all of the requirements and standards of the 911 Training Coordinator role, has a minimum of one year experience as a 911 Training Coordinator, who is a Certified Registered Public-Safety Leader ("RPL"), and satisfies all other requirements set forth in the E-911 training, career enhancement, and compensation program shall be accorded an annual pay supplement of$2,000 payable on a bi-weekly basis, so long as they continue to comply with all requirements set forth in the E-911 training, career enhancement, and compensation program. 34. The 911 Systems Coordinator-Advanced in the E-911 Division who meets all of the requirements and standards of the 911 Systems Coordinator role, has a minimum of one year experience as a 911 Systems Coordinator, who is a Certified Communications Unit Leader, and satisfies all other requirements set forth in the E-911 training, career enhancement, and compensation program shall be accorded an annual pay supplement of$2,000 payable on a bi- weekly basis, so long as they continue to comply with all requirements set forth in the E-911 training, career enhancement, and compensation program. 35. A pay stipend of $100 per month, or $1,200 annually, paid monthly, if the member actually attends a regularly scheduled meeting during that month, shall continue to be awarded to members of the City Planning Commission and the Board of Zoning Appeals upon attainment of certification through the Virginia Certified Planning Commissioner Program and the Virginia Certified Board of Zoning Appeals Program, respectively. New appointees will be required to attain certification within one year of the date of appointment. 36. A pay stipend of $100 per month, or $1,200 annually, paid monthly, if the member actually attends a regularly scheduled meeting during that month, shall be awarded to members of the Architectural Review Board. 37. Any pay supplement provided in this Ordinance shall be combined with an employee's base salary when computing overtime. However, if a pay supplement provided in this Ordinance should cause an officer or employee to exceed the maximum annual pay range for such officer's or employee's position, such officer or employee shall still receive the full amount of such pay supplement provided in this Ordinance. 12 38. Regular full-time, permanent, City employees who donate to the 2023 United Way Campaign will earn paid leave as follows: Donation Per Pay Period Total Paid Leave Allotted $5.00 per pay period/ 4.0 hours of leave $130 per year $10.00 per pay period/ 8.0 hours of leave $260 per year Permanent part-time employees who donate to the 2024 United Way Campaign will earn prorated paid leave. City employees who are engaged in performing emergency services or other necessary and essential services for the City whose normal work schedule is 24 hours, who donate to the 2024 United Way Campaign will earn paid leave as follows: Donation Per Pay Period Total Paid Leave Allotted $5.00 per pay period/ 6.0 hours of leave $130 per year $10.00 per pay period/ 12.0 hours of leave $260 per year All time earned through donations to the 2023 United Way Campaign must be used by June 24, 2024. 39. Each employee of the Sheriff's office who meets qualifications for Master Deputy Sheriff or Master Deputy Sheriff II and has been appointed such by the Sheriff shall receive an annual pay increase of five percent (5%) of the employee's base salary, payable on a bi-weekly basis so long as that employee continues to be qualified and assigned as a Master Deputy Sheriff or Master Deputy Sheriff II. This increase shall be capped at no more than five percent (5%) above the pay range maximum for Deputy Sheriff or Deputy Sheriff II. 40. Each employee of the Sheriff's Office who meets the qualifications for Mental Health Specialist is to be accorded an annual pay supplement of$1,500, payable on a bi-weekly basis as long as they retain the appropriate qualifications established by the Sheriff and are assigned to the Intake Section of the Jail. 13 41. The Sheriff is authorized to institute a program to pay experienced sheriff deputy candidates a sign-on bonus of$5,000 as an incentive to attract experienced sheriff deputies to the City of Roanoke's Sheriff's Office. An applicant awarded a sign-on bonus will sign a memorandum of understanding with the Sheriff's Office that will include a repayment provision should the applicant leave the employment of the Sheriff's Office within their first two years of service. 42. The City Manager is authorized to continue the Special Military Pay Supplement to any City employee who is a military reservist/national guard and who, between July 1, 2023 and June 30, 2024, is called to and serves on active duty related to our country's war on terrorism or natural disasters. The pay supplement is equal to the difference between that employee's regular City salary and military base pay plus any other compensation received for military service. 43. The City Manager is authorized to pay the employees in certain positions incentive pay based upon the incentive plan adopted by the Civic Center, known as the Berglund Center, for each budget year. 44. The City Manager is authorized to pay a $500 annual stipend, payable on a bi- weekly basis, to those who serve as Chairs or Co-Chairs for each of the formal advisory groups established by the City Manager as long as they serve in such capacity. 45. The City Manager is authorized to award performance pay increases up to five percent (5%) of an employee's base salary to those City employees that exhibit exceptional performance in their duties as permitted by Section 15.2-1508, Code of Virginia (1950), as amended. 46. The City Manager is authorized to institute a Bilingual Employee Pay Incentive Program to pay eligible employees supplemental pay who are proficient and regularly use the following languages in their employment: Arabic, Dari, Farsi, French, Haitian Creole, Nepali, 14 Spanish, Swahili, Vietnamese, and American Sign Language. The pay supplement awarded to qualifying employees shall range from $500 to $1,000 which shall be paid as a one-time bonus as outlined in the Bilingual Employee Pay Incentive Program. An employee is eligible for 5% additional base pay if bilingual abilities are a requirement of his/her job duties. 47. The provisions of this Ordinance shall be in full force and effect on and after July 1, 2023. 48. 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