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HomeMy WebLinkAboutCouncil Actions 05-15-23 WHITE-BOYD City of Roanoke, Virginia 42647-051523 CITY COUNCIL May 15, 2023 2:00 PM ROANOKE City Council Chamber 215 Church Avenue, S.W. AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. NOTICE: Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. 1. CALL TO ORDER - ROLL CALL. All Present. The Invocation was delivered by Elder Milton Hardy, Jr., Associate Pastor, Greater Prayer Temple. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. ANNOUNCEMENTS: 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring the week of May 21 - 27, 2023 as National Public Works Week. Council Member Priddy declared the week of May 21 - 27, 2023 as National Public Works Week and presented the proclamation to lan Shaw, Acting Public Works Director; Michael Clark, Director, Parks and Recreation; and Nichole Gibson, Risk and Safety Manager along with staff. A proclamation declaring May 2023 as Asian American and Pacific Islander Heritage Month. Council Member Sanchez-Jones declared May 2023 as Asian American and Pacific Islander Heritage Month, and presented the proclamation to Lisa Spencer, Executive Director, Local Colors of Western Virginia and members of the Asian American community. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Jeannie Duddy, 204 24th Street, S. W., appeared before the Council to read and present a Bike Month proclamation issued by Governor Youngkin. Barbara Duerk, 2607 Rosalind Avenue, S. W., appeared before the Council and expressed concern about the lack of communication within neighborhoods and read a passage titled "She realized she could close her eyes no longer." Freeda Cathcart, 2516 Sweetbrier Avenue, S. W., appeared before the Council and expressed concern about an e-blast from the City's Department of Economic Development with regard to the sale of Fishburn Park and the timeline. 4. CONSENT AGENDA: APPROVED (7-0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C-1. Minutes of the regular meeting of City Council held on Monday, March 20, 2023 and a Special Meeting of City Council held on Thursday, March 30, 2023. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2. A communication from the City Manager, requesting that Council convene in a Closed Meeting to discuss the disposition of publicly-owned property located at 339 Salem Avenue, S. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to 2.2-3711 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-3. A communication from the City Manager requesting a Closed Meeting to discuss the disposition of publicly-owned property located at 1015 Jamison Avenue, S. E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to 2.2- 3711 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-4. A communication from the City Manager requesting a Closed Meeting to discuss a prospective business or industry or the expansion of an existing business or industry at the 800 block of Stewart Avenue, S. E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Sections 2.2-3711 (A)(5), (A)(6), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-5. A communication from the City Manager requesting a Closed Meeting to discuss a prospective business or industry or the expansion of an existing business or industry at 700 block of Norfolk Avenue, S. W., and 700 block of Salem Avenue, S. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Sections 2.2-3711 (A)(5), (A)(6), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-6. Request to schedule public hearing for authorization of the issuance of debt for FY 2024 Capital Improvement Projects. RECOMMENDED ACTION: Authorized a public hearing to be scheduled at City Council's meeting on June 20, 2023, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager may determine, on the issuance of general obligation bonds not to exceed $37,255,000 million for qualifying Capital Improvement Projects. This authorization includes authorization to provide proper notification and publication of such public hearing in accordance with State Code requirements on or about May 31, 2023 and June 7, 2023. C-7. FY2023 City Manager Transfer Report for the 3rd quarter ended March 31, 2023. RECOMMENDED ACTION: Received and filed. C-8. Reports of qualification of Jennifer Oakes as a member of the Local Office on Aging Advisory Board for a one-year term of office, commencing March 1, 2023 and ending February 29, 2024; and Ilsa Saavedra-Rogan as a member of the Roanoke Arts Commission to replace Valerie Brown for a three-year term of office commencing July 1, 2023 and ending June 30, 2026. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: 1. CITY MANAGER: BRIEFING: FY23 Budget- April Monthly Budget Report - 15 minutes Received and filed. ITEMS RECOMMENDED FOR ACTION: A. Approval of recommendations of the Roanoke Arts Commission on Arts and Cultural Agency funding for FY 2023 - 2024. Adopted Resolution No. 42647-051523 and Budget Ordinance No. 42648-051523. (7-0) B. Acceptance of a donation from the Fishburn Family Foundation, presented by the Friends of Mountain View. Adopted Resolution No. 42649-051523 and Budget Ordinance No. 42650-051523. (7-0) C. Acceptance of funds from the Virginia Business Ready Site Grant Program to Upgrade Tract 8 in the Roanoke Centre for Industry & Technology from a Tier II to a Tier III Site. Adopted Resolution No. 42651-051523 and Budget Ordinance No. 42652-051523. (7-0) D. Acquisition of real property rights for Stormwater Drainage Improvement Project— Cove Road and 22nd Street, N. W. Adopted Ordinance No. 42653-051523. (7-0) E. Acceptance of a 2023 Carilion Clinic Grant Award. Adopted Resolution No. 42654-051523 and Budget Ordinance No. 42655-051523. (7-0) F. Approval of the 2023 Annual Plan Update to the 2020 - 2024 HUD Consolidated Plan. Adopted Resolution No. 42656-051523. (7-0) COMMENTS OF THE CITY MANAGER. The City Manager advised that the Mill Mountain Star was sound and the City was not taking steps to replace the Star. He pointed out the most significant challenge was the neon tubing being hard to maintain and update; and the Star was coated in what was believed to be lead-based paint and any work would require that remediation. 2. CITY ATTORNEY: A. Amendment of the City Code, Chapter 2, Administration, Section 2-306 Gun Violence Prevention Commission. The matter was tabled, (5-2, Vice-Mayor Cobb and Council Member Priddy voted no). B. Amendment of the City Code, Chapter 2, Administration, Section §2-303, Personnel committee, and Section §2-304(a), Legislative committee. Adopted Resolution No. 42657-051523. (6-0, Vice-Mayor Cobb was not present when the vote was recorded) C. Acceptance of Monsanto Class Action Settlement Funds related to Polychlorinated Biphenyl (PCB) contamination. Adopted Resolution No. 42658-051523 and Budget Ordinance No. 42659-051523. (6-0, Vice-Mayor Cobb was not present when the vote was recorded) 8. REPORTS OF COMMITTEES: 1. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 42660-051523. (6-0, Vice-Mayor Cobb was not present when the vote was recorded) 2. A report of certain Authorities, Boards, Committees and Commissions in which City Council serve as liaisons or appointees. Council Member Priddy advised that recommendations to the Legislative Committee needed to be submitted by June 23 at 4:00 p.m., for the July Legislative Committee Meeting. 9. UNFINISHED BUSINESS: 1. Discussion of the amendment of youth curfew. The matter was referred to the City Manager and City Attorney for further review. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: 1. A resolution acknowledging the salaries of the Council-Appointed Officers. Adopted Resolution No. 42661-051523. (7-0) 2. Appropriation of funds in connection with the endorsement of the Capital Improvement Program Update for FY 2024 - 2028. Adopted Budget Ordinance No. 42662-051523, as amended. (7-0) 11. MOTIONS AND MISCELLANEOUS BUSINESS: 1. Inquiries and/or comments by the Mayor and Members of City Council. Council Member Priddy inquired about the hiring of a new Police Chief. The City Manager explained that the search process would begin next week and would contain an internal review panel and should conclude in August. Vice-Mayor Cobb provided an update of the GRTC Board meeting held on May 15. He highlighted topics which included--electric buses, free fare days in September and in November on Election Day, metroflex hours and the grand opening of the new transit center on June 14, at 11:00 a.m. The Vice-Mayor also commented that prior to the pandemic, he and former Council Member Bestpitch met with leaders in the African American community with regard to the process for a public apology from local government. He stated that they wished to continue those meetings along with the group Standing for Equality Roanoke Valley and other community partners. He asked that the Council refer the matter to the Equity and Empowerment Advisory Board to move the process further, gather further information and bring back recommendations to the Council. Mayor Lea advised he recently visited the White House to discuss Mental Health Awareness; he served on a panel which discussed preparing the workforce to deal with mental health and to train people to address mental health issues. 2. Vacancies on certain authorities, boards, commissions and committees appointed by Council. NONE. 12. RECESSED - 5:10 P.M. THE COUNCIL MEETING WILL STAND IN RECESS; AND THEREAFTER RECONVENE AT 7:00 PM, IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. City of Roanoke, Virginia -14 CITY COUNCIL 7:00 PM ROANOKE City Council Chamber 215 Church Avenue, S.W. 13. CALL TO ORDER - ROLL CALL. All Present. The Invocation was delivered by Council Member Stephanie Moon Reynolds. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. CERTIFICATION OF CLOSED MEETING. (7-0). 14. PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring Friday, June 2, 2023 as Gun Violence Awareness Day. Council Member White-Boyd declared June 2 as Gun Violence Awareness Day, read and presented the proclamation to representatives of FEDUP. Rita Joyce, Representative, FEDUP advised that a prayer breakfast would be held on June 3 and invited the public and City Council. Recognition of the City of Roanoke 2023 Leadership College Graduates. Mayor Lea and Wayne Leftwich, Assistant to the City Manager, recognized the City of Roanoke 2023 Leadership College Graduates; and presented each with a Certificate of Achievement. 15. PUBLIC HEARINGS: 1. Request of Keri and Justin vanBlaricom to rezone an approximately 1.1 acre portion of property located at 2424 Brambleton Avenue, S. W., from ROS, Recreation and Open Space District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan, the proposed use is an eating establishment. Keri and Justin vanBlaricom, Applicants. Motion defeated. (1-6, Vice-Mayor Cobb voted in favor) 2. Request of the City of Roanoke to consider an amendment to the City Plan 2040, the City's Comprehensive Plan, to vacate the public use of a portion of Fishburn Park and to release the public's right to use such portion of Fishburn Park, being an 1.1 acre portion of city-owned property located at 2424 Brambleton Avenue, S. W., and readopting and ratifying previous amendments to the City Plan 2040, the City's Comprehensive Plan. Katharine Gray, Agent, City Planning Commission. Failed. 3. Proposal of the City of Roanoke to grant Cox Communication a Fiber Service Easement. Adopted Ordinance No. 42663-051523. (7-0) 16. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. If deemed appropriate, matters will be referred to the City Manager for response, recommendation or report to the Council. Emily Copenhaver, 2218 Windsor Avenue, S. W., appeared before the Council with regard to primary voting awareness and early voting. Chris Craft, P. O. Box 12804, Roanoke, Virginia 24028, appeared before the Council andexpressed appreciation for the Lea Outdoor Youth Basketball event and Carilion Clinic Iron Man event to be held on June 4, 2023 and invited Council to visit the Wildwood neighborhood. Ellis Shrader, 32 Elm Avenue, S. W., Apt. 305, appeared before the Council to request that wheelchair-bound residents be allowed to ride the Valley Metro buses for free. Joe Coe, 1060 Palm Avenue, N. W., Apt A., appeared before the Council and expressed concern about the speeding in his neighborhood. ADJOURNED - 9:07 P.M. 1-a ; 7-..--.--1-41ver; we r\---- „\ (ij4 Ii bl ' Al CERTIFICATE of RECOGNITION By virtue of the authority vested by the Constitution of Virginia in the Governor of the Commonwealth of Virginia, there is hereby officially recognized: Bike Month WHEREAS, the Virginia Department of Transportation's motto as carved into the building façade reads, "Dedicated to the comfort and safety of those who travel the highways of the Commonwealth of Virginia"; and, WHEREAS, the Virginia Department of Transportation is currently undertaking the construction of bicycling-friendly projects in VDOT construction districts; and, WHEREAS, bicycling is an efficient form of transportation and offers independent mobility for many Virginians traveling between work, school, and home; and, WHEREAS, Virginia has steadily climbed in national rankings for bicycle-friendliness, up to 7th in the United States in the 2022 ranking by the League of American Bicyclists' Bicycle Friendly State evaluation program that notes 14 Virginia Bicycle Friendly Communities inclusive of 2.8 million residents, 20,000 employees of Virginia Bicycle Friendly Businesses; and, WHEREAS, Virginia's economy benefits significantly from multi-use paths and trails such as the Virginia Capital Trail and the New River Trail; and, WHEREAS, the Commonwealth recognizes the positive economic impact of cycling events and infrastructure and acknowledges that Virginia's Blue Ridge Region is designated a Silver-Level Ride Center by the International Mountain Bicycling Association (IMBA), hosts an Ironman competition, and supports women's and junior women's professional cycling teams, VBR TWENTY24, who are training for the 2024 Summer Olympics; and, WHEREAS, May is National Bike Month as established in 1956 to increase public awareness of the healthy benefits of bicycling and promote bicyclist safety; and, WHEREAS,Ma th is National Bike to Work Day, and localities across Virginia encourage employees to use alternative forms of transportation to arrive at work through significant programming and events across the Commonwealth; NOW, THEREFORE, I, Glenn Youngkin, do hereby recognize May 2022 as BIKE MONTH in the COMMONWEALTH OF VIRGINIA, and I call this observance to the attPntinn of nur niti7PnS INDWOVIMIJAA THE VIRGINIAN-PILOT Copyright (c) 1995, Landmark Communications, Inc. DATE: Sunday, February 12, 1995 TAG: 9502110038 SECTION: FRONT PAGE: A10 EDITION: FINAL SOURCE: BY TONI WHITT, STAFF WRITER LENGTH: Medium: 73 lines DATELINE: ROANOKE SHE REALIZED SHE COULD CLOSE HER EYES NO LONGER It was one ordinary woman with an extraordinarily simple request of City Hall tht helpe to n around a America will blighted t Moot wand t troubled neighborhood, and changed how this city interacts with its cis possibly, *overnment. Florine Thornhill. 73.had no intention of causing such a stir.She just decided to do something small to make her block better. So she marched down to City Hall and asked a suspicious official if she could borrow a lawn mower to clean up one abandoned and overgrown lot. For years. she had walked her neighborhood with blinders to the blight, stepping past the decaying homes, drug deals and derelicts. One Sunday in 1979,on her way to the church choir. she passed an unconscious woman in the overgrowth of a nearby lot. Thornhill assumed it was a drug addict and walked on. But she couldn't dismiss the woman from her mind. What, she found herself wondering.would Jesus have her do? So she turned back home and got her son to help her get the woman to safety. Thornhill never learned the woman's name, or why she was unconscious. But the encounter opened her eyes to the sadness and poverty she had spent so much time blocking out. The mother of nine- including one child with mental disabilities - decided to do what she could. She borrowed that mower and cleaned one lot. Her neighbors became curious. then joined in. On weekends, 15 middle-aged and elderly residents soon were picking up trash and mowing vacant lots. In City Hall, officials noticed that the once-decrepit neighborhood had begun to shine. in 1980. Roanoke asked Thornhill and her Gilmer neighbors to join in a pilot project with three other city neighborhoods. It would allow them to help set goals for the city,to show the officials how to turn their poor. urban areas around. The experiment was successful.thanks to Thornhill and other ordinary people like her. Today. 25 neighborhoods are4orkiif in the system to improve Roanoke. r,..,-. :,•_..• I._..... c._n.,,.._..I [?_,....,f.,rT t 1 e...J .1,_ n 1.,. .7 1,......-, ...., ., ... .,,..... ten. .o.a n.+«ncc A rnarinn nc r+twor+tt-nnnt �Thornhill and her group, the Northwest Neighborhood Environmental Organization, won the 1994 President's Volunteer Action Award presented by President Clinton for volunteer efforts that change a community. But Thornhill said her real measure of success is not in White House recognition. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 15, 2023 Subject: A communication from the City Manager, requesting that Council convene in a Closed Meeting to discuss the disposition of publicly-owned property located at 339 Salem Avenue, S. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to 2.2-3711 (A)(3), Code of Virginia (1950), as amended. The City Manager requests that Council convene in a Closed Meeting to discuss the disposition of publicly-owned property located at 339 Salem Avenue, S. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to 2.2-3711 (A)(3), Code of Virginia (1950), as amended. Bob Cowell, City Manager Distribution: ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 15, 2023 Subject: A communication from the City Manager requesting a Closed Meeting to discuss the disposition of publicly-owned property located at 1015 Jamison Avenue, S. E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to 2.2-3711 (A)(3), Code of Virginia (1950), as amended. The City Manager requests a Closed Meeting to discuss the disposition of publicly-owned property located at 1015 Jamison Avenue, S. E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to 2.2-3711 (A)(3), Code of Virginia (1950), as amended. Bob Cowell, City Manager Distribution: ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 15, 2023 Subject: A communication from the City Manager requesting a Closed Meeting to discuss a prospective business or industry or the expansion of an existing business or industry at the 800 block of Stewart Avenue, S. E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Sections 2.2-3711 (A)(5), (A)(6), Code of Virginia (1950), as amended. The City Manager requests a Closed Meeting to discuss a prospective business or industry or the expansion of an existing business or industry at 800 block of Stewart Ave, SE, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Sections 2.2-3711 (A)(5), (A)(6), Code of Virginia (1950), as amended. Bob Cowell, City Manager Distribution: ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 15, 2023 Subject: A communication from the City Manager requesting a Closed Meeting to discuss a prospective business or industry or the expansion of an existing business or industry at 700 block of Norfolk Avenue, S. W., and 700 block of Salem Avenue, S. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy the public body, pursuant to Sections 2.2-3711 (A)(5), (A)(G Code of Virginia (1950), as amended. A communication from the City Manager requesting a Closed Meeting to discuss a prospective business or industry or the expansion of an existing business or industry at 700 block of Norfolk Ave and 700 block of Salem Ave, SW, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Sections 2.2-3711 (A)(5), (A)(6), Code of Virginia (1950), as amended. Bob Cowell, City Manager Distribution: ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 15, 2023 Subject: Request to schedule public hearing for authorization of the issuance of debt for FY 2024 Capital Improvement Projects. Background: On May 8, 2023, City Council adopted the Capital Improvement Program (CIP) Update for FY 2024-2028. The CIP includes bond issuance in FY 2024 in the amount not to exceed $37,255,000 million for the following projects: FY 2024 School Facility Maintenance and Improvements $12,855,000 Bridge Renovation 1,500,000 Parks and Recreation Master Plan 3,900,000 Berglund Center Improvements 1,500,000 Stormwater Management 3,000,000 Curb, Gutter and Sidewalk Program 2,500,000 Streetscape Improvements 500,000 Street Paving and ADA Ramps 1,000,000 Fleet Capital Replacements 2,034,000 Technology Capital 2,600,000 Fire Facility Master Plan 1,850,000 Public Works Service Center 345,000 Capital Building Maintenance 1,170,000 Office Renovations 1,051,000 Total: $35,805,000 Considerations: Council authorization of a public hearing on the issuance of debt is required to ensure that the public hearing notices are published in accordance with State Code requirements. The public hearing is to be scheduled for Tuesday, June 20, 2023 at 7:00 p.m. Recommended Action: Authorize a public hearing to be scheduled at City Council's meeting on June 20, 2023, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager may determine, on the issuance of general obligation bonds not to exceed $37,255,000 million for qualifying Capital Improvement Projects. This authorization includes authorization to provide proper notification and publication of such public hearing in accordance with State Code requirements on or about May 31, 2023 and June 7, 2023. Bob Cowell, City Manager Distribution: Council Appointed Officers Angie O'Brien, Assistant City Manager Brent Robertson, Assistant City Manager/Director of Finance Amelia C. Merchant, Deputy Director of Finance ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 15, 2023 Subject: FY2023 City Manager Transfer Report for the 3rd quarter ended March 31, 2023. Background: Under City Code section 2-121, the Director of Finance shall report quarterly to City Council any City Manager Transfers in excess of one hundred thousand dollars ($100,000) between funds, as well as between project and program accounts in the capital project fund and grant fund. Recommended Action: Receive and file. Bob Cowell, City Manager Distribution: W. Brent Robertson, Assistant City Manager/ Director of Finance Amelia C. Merchant, Deputy Director of Finance 0 pQC p0 $ o o N o 0 0 0 0 A 0 C 8 CS�j p r po O 8o n o 08 �D oo CI O O O O n O 4� V , N C W. N N ! 7 N N O az S t"`LL W K 1C Cl. 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Expense Budget: Level 3 2 Action: Modify v Reservation Type: =x Event Type:BG03 Budget FY: 2t 2023 Name: Ex Fiscal Year. 3 Start Date: 2023 Period: Ex End Date: 7 3 t Fund: x Dollar Amount: 01 3 $100,000.00 Department: Increase/Decrease: Increase v 440 ox Appr Unit: 1 t FM6 Unit: 2641 Object 3009 Activity: 0125 Contact: Contact Name: Description: To pay invoices to outside vendors House Bill Number: Debt ID: 1/1 _.....^a..^^a..^}...,.,rc'Ncannipdvantatia/Advantaae/document to Pdnt.html 2/17/23,12:21 PM Expense Budget Document(CMTE) Expense Budget Document(CMTE) Dept: 530 ID: IA230215000100 Ver.: 1 Function: New Phase: Pending Modified by mdhudson, 02115/2023 r-- Expense Level 3 Total Lines: 2 I Budget FY Fund 1 Department Appr Unit Unit Object Activity ( Dollar Amount Inc reaseIDecrease Event Type I 9999 08 530 CRB 9298 9603 0024 $1,160,000.00 Decrease BG03 9999 08 530 WSB 9157 9603 0024 $1.160,000.00 Increase BG03 _d From 1 to 2 Total:2 zr Expense Budget: Level 3 Ex Action: Modify v Reservation Type: _e Event Type: Budget FY: _x BG03 9999 Name: _e Fiscal Year: :,c Start Date: 2023 Period: Ex Le End Date: Fund: • Dollar Amount: 08 -e $1,160,000.00 Department 3c Increase/Decrease: Decrease v 530 Appr Unit Ex CRB _e Unit 9298 Object -e 9603 :.c Activity: 0024 Contact: Contact Name: Description: Transfer funds from CGS 21 to Westside Blvd Salem Turnpike CGS project House Bill Number. Debt ID: 1/2 �_�.. a_..�c�uoanri�c�antar w/Advantaueidocument to print.html 3/9/23, 10:27 AM Expense Budget Document(CMTE) Expense Budget Document(CMTE) Dept: 530 ID: IA230227000102 Ver.: 1 Function: New Phase: Pending Modified by mdhudson Expense Level 3 Total Lines: 4 Fdi I 5 t r Budget FYI Fund Department Appr Unit Unit Object Activity Dollar Amount Increase/Decrease Event Type 08 440 BLD 9240 9600 0020 $110,000.00 Decrease BG03 9999 08 530 SRM 9159 9600 0020 $110,000.00 Increase BG03 9999 08 440 BLD 9240 9601 0020 $401,000.00 Decrease BG03 BG03 9999 08 530 SRM 9159 9601 0020 $401,000.00 Increase From 1 to 4 Total:4 =xl Expense Budget: Level 3 _e. Action: Modify v Reservation Type: Event Type: BG03 Budget FY: 9999 Name: Ex Fiscal Year: Le Start Date: 2023 Period: Ex 8 End Date: -e Fund: Dollar Amount: 08 Ex $110,000.00 Department: _e Increase/Decrease: Decrease •/ 440 Appr Unit: Ex BLD _e Unit ,.c 9240 Object: 9600 Activity: 0020 Contact: Contact Name: Description: Transfer Funds Building Maintenance to new account for Municipal South Roof Repair House Bill Number: Debt ID: prodadvap/webapp/FINPROD/advantage&Advan docurnent_to_print.htmi 1/2 m & 0 t 0 w 0 0 0 0 0 0 000000 I e i 3 c t m m ai m to E a o 0 a m C 0 0 0 0 0 0 O 0 0 0 0 0 c rn 0) op ci.Qp <' 3 CO C4 O O v_ d. cd iO) cJ N N,I in d' CN.D h.fA E E. A O O To' U- co t a. ' i i 0 i i Z 0• o 0 0 0 u. v Ci w v 01 0 0 0 0 0 0 d C"7 M th C'1 C7 CO 0 c O o t0 o n' ip N u) tL u) u) o c f _ U 0 U) � g r; ° E o c0'1 ith GJhthhI C IAAa a J O a. co) u. o 8 • a 0 0 0 0 0 0 2 m 0 0 0 0 m O 0 > $ N 11- m v e'1 t, t'1 r1 a) co m 0 0 0 0 0 0 t) c to co c co > g m 4. co o W v Q c a a1 01 rn 01 01 01 f° a c p i� m p�11 pQ11 a3 Cp�}1 3 m 4 Q1 61 Q�s Of co a) p = 0 �p Q p S _t�YS •- O C QM 1 t' C'j a `6 E > U CO .� C 0 CO v e 2 Q W m Z to W C vs S. , Mary Talley From: Elizabeth Watts Sent: Thursday, March 9,2023 11:16 AM To: Paul Workman; Mary Talley Cc: Elizabeth J. Paden Subject RE:CMTE - IA230227000107 Paul/Mary, I am having trouble with Advantage depending on what browser I am using. I have been working with DOT. Advantage may not open in one browser so I call DOT and they switch me to the other. In the second browser,when I save it sometimes goes away so I usually have to just Validate and Submit. I'm pretty sure I entered a description but it probably did not save. I realize I need to get this issue resolved but until our new Admin arrives and I am no longer doing two jobs it is on the back burner. Good news is that the new Admin starts March 21—Veal!! Anyway, the description is: To remove old bond funds that need to be spent from Hollins/Liberty, Florida, and First&Salem Projects and to move remaining funds from Sample/Crown Point Project which has been completed,to the Sunrise/Oakland Project which is currently in progress and is in need of funding due to Change Orders. As a heads up we are in the process of initiating another Funds Transfer to Sunrise Oakland with funds coming from Cove and 22nd St Project. That description (in case it disappears before it gets to you) is: To transfer 2022 Bond funds from Cove and 22nd Street Project to the Sunrise/Oakland Project which is currently in progress and needs additional funds to cover change orders. Sorry for the confusion. Let me know if you need additional information. Thanks to you both for your help in this matter. Beth From: Paul Workman<paul.workman@roanokeva.gov> • Sent:Thursday, March 9,2023 10:39 AM To:Mary Talley<Mary.Talley@RoanokeVa.gov>; Elizabeth Watts<beth.watts@roanokeva.gov> Subject: RE:CMTE-IA230227000107 Mary, I too noticed it didn't have a description but if I recall it was a fairly straightforward intra-departmental transfer between Stormwater accounts.Going forward I'll reject any CMTs that don't have back up or a description. Thanks Paul Paul R.Workman, CPA( Budget Manager I Department of Finance I City of Roanoke, 215 Church Ave.,S.W. Room 357, Roanoke,VA 24011 I Ph. 540-853-6803 I paul.workman©roanokeva.gov From: Mary Talley<Mary.Tallev@RoanokeVa.gov> Sent:Thursday,March 9,2023 10:34 AM To:Paul Workman<paul.workman@roanokeva.gov>; Elizabeth Watts<beth.watts((roanokeva.gov> Subject:CMTE-IA230227000107 1 Paul/Beth,this CMTE is in my approval que but there is no description as to what it is for. We will soon have a new Accounting Supervisor that will be doing the approving and my instructions to her will be at a minimum there is a good description as to what this is for but everyone should have an attachment to as documentation. I will approve this but please send me an explanation for our records. Thanks Mary Talley Accounting Supervisor City of Roanoke Finance Department Phone(540)853-6485 Fax(540)853-2940 email marv.tallevOroanokeva.gov 2 r co 1c ) uJ o 0 0 0 m m • W S m c 0 0 0 0 .. th eh c 8 6. a 0 c O c (u a A. r a eq Q N N r r- o 0 o c I A C) cM p o 0 5 co rn a' C tD tD 13 0 co alm'- a °u o ✓ x •- m yQ N ays. co .r a e c a U a m cn J ,► ei E 70 E 1 z +. y ►: L p e C G 1— C o eoc « z O ,� _ — a po�� c� o y tW .0 -' cat + en m 0 C me 1m zO, MO d . 00 aM 4q cao XIO 1- O O 0 c G d G 2 CO 0) u. N den u_ o as aV = tn Orn o U oH= = a a .. � co! LLoo V. atb 0 el > o i > IL ill N JOf ++ p ju O Ne$0m w IL a O Q@ W 1. 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A. i o m s \ .. ■ .t 4. ii k 2 $ 8 _ c o 2 I. ° co c 2 8 ■ • i j ' < w 2 X CO w o 4, 2 A 3 o _ 11 f B 3 9 _ e ; _ m 4 . m e 2 . _ M _ i 2/15/23,9:22 AM Expense Budget Document(CMTE) Expense Budget Document(CMTE) Dept: 610 ID: 1E230203000073 Ver.: 1 Function: New Phase: Pending Modified by byouna 02103/2023 r-- Expense Level 3 1 Total Lines: 2 I -IE Budget FY Fund Department } Appr Unit Unit Objects Activity TDollar Amount Increase/Decrease Event Type l0 1 9999 08 610 CRI 9076 9003 0017 $277,751.00 Decrease BG03 2023 01 610 HN2 3414 9010 0711 $277,751.00 Increase BG03 From 1 to 2 Total:2 =Xi Expense Budget Ex Action: Modify v Reservation Type: =X Event Type: BG03 Budget FY: Name: 9939 =X Fiscal Year: Start Date: 2023 02/03/2023 Period: End Date: 8 Fund: Dollar Amount: 08 $277,751.00 Department: Increase/Decrease: Decrease v 610 Appr Unit: CRI Unit: 9076 Object: 9003 Activity: 0017 Contact: Contact Name: Description: TRANSFERRING FUNDS FROM BUILDING PERMIT REVENUES FOR VEHICLE REPLACEMENT House Bill Number: Debt ID: prodadvap/webapp/FINPROD/advantage/Advantage/document_to,_print.html 1/2 View All 1 of 1 10 Approve action completed. Expense Budget Document(CMTE) Dept: 530 ID: 1E230210000078 Ver.: 1 Function: New Phase: Final Expense Level 3 Total Lines: 16 ,J Budget FY Fund Department Appr Unit Unit Object Activity Dollar Amount Increase/Decrease Event Type 9999 08 530 MAI 9593 9603 0024 $930,000.00 Increase BG03 9999 08 530 MAI 9593 9003 0024 $4,320,000.00 Increase BG03 9999 08 530 RJD 9009 9600 0020 $1,050,000.00 Increase BG03 9999 08 530 RJD 9009 9601 0020 $700,000.00 Increase BG03 9999 08 530 FSN 9083 9601 0019 $500,000.00 Increase BG03 9999 08 440 PSC 9239 9601 0020 $800,000.00 Increase BG03 9999 08 620 RGR 9254 9601 0022 51,700,000.00 Increase BG03 9999 08 530 WOL 9084 9601 0017 $500,000.00 Increase BG03 9999 08 530 RJD 9009 9003 0020 $1,750,000.00 Decrease BG03 9999 08 530 FSN 9083 9603 0019 $500,000.00 Decrease BG03 From 1 to 10 Total: 16 Action: Modify v Reservation Type: Event Type: BG03 Budget FY: Name: 9999 Fiscal Year: Start Date: 2023 Period: End Date: 8 Fund: Dollar Amount: 08 $930,000.00 Department: Increase/Decrease: Increase v 530 Appr Unit: MAI Unit: 9593 Object: 9603 Activity: 0024 Contact: Contact Name: Description: CMT to assist in drawing bonds down House Bill Number: Debt ID: View All 1 of 1 I Q Approve action completed. Expense Budget Document(CMTE) Dept: 530 ID: 1E230210000078 Ver.: 1 Function: New Phase: Final Expense Level 3 Total Lines: 16 t FY Fund Department J Budget App r pr Unit Unit Object Activity Dollar Amount Increase/Decrease Event Type 9999 08 440 PSC 9239 9003 0020 $800,000.00 Decrease BG03 9999 08 620 RGR 9254 9003 0022 $1,700,000.00 Decrease BG03 9999 08 530 WOL 9084 9003 0017 $70,000.00 Decrease BG03 9999 08 530 WOL 9084 9603 0017 $430,000.00 Decrease BG03 9999 08 530 MAI 9593 9600 0024 $1,050,000.00 Decrease BG03 9999 08 530 MAI 9593 9601 0024 $4,200,000.00 Decrease BG03 From 11 to 16 Total: 16 Action: Modify v Reservation Type: Event Type: BG03 Budget FY: Name: 9999 Fiscal Year: Start Date: 2023 Period: End Date: 8 Fund: Dollar Amount: 08 $800,000.00 Department Increase/Decrease: Decrease v 440 Appr Unit: PSC Unit: 9239 Object 9003 Activity: 0020 Contact Contact Name: Description: CMT to assist in drawing bonds down House Bill Number: Debt ID: 3/8/23,9:10 AM Expense Budget Document(CMTE) Expense Budget Document(CMTE) Dept 250 ID: 1E230216000080 Ver.: 1 Function: New Phase: Pending Modified by ytha, G2,16/2023 _ ws F Expense Level 3 fj 1 Total tines: 2 1E Budget FY Fund Department Appr Unit UnitObject Activity Dollar Amount increase/Decrease Event Type �x 101 9999 08 530 RSV 9575 9220 0028 $2,000,000.00 Decrease BG03 9999 08 310 RED 9163 9003 0016 $2,000,000.00 increase BG01 =r` From 1 to 2 Total:2 I Expense Budget: Level 3 ai Action: Modify v Reservation Type: Event Type: Ex BG03 Budget FY: =x Name: 9999 Fiscal Year: Start Date: 2023 =x Period: Ex End Date: 8 �t Fund: Dollar Amount: 08 $2,000,000.00 Department Increase/Decrease: Decrease v 530 Appr Unit: RSV Unit: 9575 Object: 9220 Activity: 0028 Contact: Contact Name: Description: Transfer fund to Riverdale Economic Development Project. House Bill Number. Debt ID: prodadvap/webapp/FINPROD/advantage/Advantage/document_to jyrint.html 1/1 From: Paul Workman To: XOLLiM Cc: Amelia Merchant; Subject: FW:RiverDale Capital Account Date: Thursday,February 16,2023 12:11:39 PM Yen, Please do the$2M transfer for Riverdale to the account Erik has created. As you know the funds will come from Capital Project Contingency. Thanks Paul Paul R.Workman,CPA I Budget Manager I Department of Finance I City of Roanoke, 215 Church Ave.,S.W. Room 357, Roanoke,VA 24011 I Ph.540-853-6803 I paul.workman@roanokeva.gov From: Erik Reinartsen<erik.reinartsen@roanokeva.gov> Sent:Thursday, February 16, 2023 10:34 AM To:Mary Talley<Mary.Talley@RoanokeVa.gov>; Paul Workman<paul.workman@roanokeva.gov> Cc: Marc Nelson<Marc.Nelson@roanokeva.gov> Subject:RE: RiverDale Capital Account This is unit 9163 and is ready to use Erik Reinartsen Accountant City of Roanoke Finance Department Phone(540)853-5213 E-mail Drik.reinartsen@roanokeva.gov From:Mary Talley<Marv.Talley0RoanokeVa.gov> Sent:Wednesday, February 15, 2023 9:58 AM To:Paul Workman<paul.workman Droanokeva.gov>; Erik Reinartsen <erik.reinartsen(c lroanokeva.gov> Cc:Marc Nelson<Marc.Nelsonaroanokeva.gov> Subject:RE: RiverDale Capital Account Erik can you take care of this please? Mary Talley Accounting Supervisor City of Roanoke Finance Department Phone(540)853-6485 Fax(540)853-2940 email mary.talleyt roanokeva.gov From: Paul Workman<paul.workmaneroanokeva.gov> Sent:Wednesday, February 15, 2023 9:49 AM To:Mary Talley<Mary.Talley@RoanokeVa,gov> Cc:Marc Nelson<Marc.Nelsonaroanokeva,gov> Subject:RiverDale Capital Account Mary, I'm going to need a non-capitalizable Fund 08 Dept 310 Unit related to the Riverdale Economic Development Project.Assign Marc Nelson as project manager. I will be transferring$2 million to this account shortly and he will be using it to pay the EDA for the contribution to Ed Walker so he may acquire and clean up the facility. We won't own any assets at the end of this.When we issue the bonds we'll also be using this account for the remaining$8M. Thanks Paul Paul R.Workman,CPA I Budget Manager I Department of Finance I City of Roanoke,215 Church Ave.,S.W.Room 357, Roanoke,VA 24011 I Ph.540-853-6803 I paul.workmangroanokeva,gov 3/8/23,9:11 AM Expense Budget Document(CMTE) Expense Budget Document(CMTE) Dept: 250 ID: 1E230216000081 Ver.: 1 Function: New Phase: Pending air* Expense Level 3(0)3 Total Lines: 4 1 i { Budget FY Fund Department Appr Unit Unit Object Activity Dollar Amount Increase/Decrease Event Type 9999 31 065 WWR 6030 9600 6896 $93,726.00 Decrease BG03 193 9999 31 065 MAD 6028 9601 6896 $900,000.00 Increase BG03 9999 31 065 WWR 6030 9601 6896 $900,000.00 Decrease BG03 9999 31 065 MAD 6028 9600 6896 $93,726.00 Increase BG03 , From 1 to 4 Total:4 _zpensel_eVerZ ...__. %o' Expense Budget: Level 3 Action: Modify v Reservation Type: Ex Event Type: BG03 Budget FY: =x Name: 9999 Fiscal Year: Ex Start Date: 2023 Period: End Date: 8 Fund: Dollar Amount: 31 $93,726.00 Department Increase/Decrease: Decrease v 065 Appr Unit: WWR Unit: 6030 Object: 9600 Activity: 6896 Contact: Contact Name: Description: To swap bond funds for Momingside Addition project House Bill Number: Debt ID: prodadvap/webapp/FlNPROD/advantage/Advantage/document_to_print,html 1/l Rom LOMM1.5Ms set mum IFxt7Anr.1 RC fon0Nul sine d Bona Fum Data homy,adeuiy 14,3023 4:4256 R1 Ateldem iek im CAUTION:This email originated from outside your organization.Exercise caution when opening attachments or on clicking links from unknown senders. Yes,993,726. Thank youl Ty'Nesha I.Scales Staff Accountant Dept.of fiscal Services Roanoke City Public Schools 40 Douglass Avenue,NW Roanoke,VA 24012 Phone:(540)853-1428 jsreleserrsw infra From:Yen Na cyen-ha@roenoreva goys. Sent:Tuesday,February 3d,10234:30 PM To:Ty'Nesha 1.Stades etscaitsertps WN0> Subject:FW:(EXTERNAL)Swap of Bond funds CAUTION:This email originated from outside your organization.Exercise caution when opening attachments or clicking links,especially from unknown senders. Ty'Nesha, I am getting ready to do the CMT for this and noticed that balance for 2021 bond funds for 6030 Woodrow Wilson will be 593,726.50 after we transferred$900x 2022 bonds. Attached is the copy of this account per ac554 report today.Assuming that you still want us to transfer the entire remaining balance from 2021 bonds 6028 to Murningside 7 Please verity and confirm. Retort 10: AC651 ` [eye'Roanoke Pape 366 of 711 Rica don 028181002S Wail Nicol(d Commitments vs.Undoes Sorted Dr Oeowetelwe•MY Run Timm 1231 AM For Budget fuck Year NM come Pen04 t en0 FkN1 Yter Isis row 31-SCUM CAPITAL PROJECTS FUND RapanMO Cede 1 CAP-Capmkr ele dipstOMM 06S•SUPPORT SERVICES Unit 6030-WOOOROW WRS074 ROOF Ueit Menapn Males Una End Date: Welty Otp6-rACRRES 9l.00 IMPROVEMENTS 0014001010 0 WM-*0,0,0w Waen Rag Currant Ounuaudirat YI OD Comte timor atmo PareMt 0M Wen 001000 e verb0 geosegRamee Ewenakme EM0001Wae 04020 e0Aat idea_ Cereaassd 05000u N EAsuaMuum 0065 A t 0 PUS 000 0,00 000 616.16 i4,10124 000 116.103.361 000% 4060 STRUCTURES y yiosv. 000 000 000 0.00 000 000 000 000% CONSTRUCTION 0063 000 000 000 9030.5 0,03015 000 (0,43635) 000% (� ROPR APPN7W FROM 000 000 000 0.00 000 9 to,7e0.21 119,71021 000% �'" 2021 RONDE FUNDS G2022 tOeWe ATED PROM 000 906 000 eto o6pao e�,6e6 as 000% Total tor ApprppNllon`WYYR• CM e.ao 6a6 10,44e.51 2e.053.7/ 1,ON,7e6S/ 003.72e.50 23511 W..Oow Wilson Rod • Total lee um 6030 6.60 9A0 000 104ee.51 16.033.71 1.019.76e.23 903,720.ie J 2.56% WOODROW WILSON ROOF Tharss, Yen Yen rta Senior Budget/Business Analyst City of Roanoke Phone;5404353-3204 Enwil. yea,G aza - a ors From:Paul Workman<nand norkmanalroanokeva goys Sent:Thursday,February 2,2023 4:55 PM To:Yen Ha<yen haOraanokeva goys Cc Amelia Merchant egmelia merdunteroanokevagoy>;William B.Robertson<Ment rohenun rogoo gya,glyy>;Ty'Nesha I.Scales cur alest5 cos of>,Erik Reinartsen <prik reinartwnalroannkeva goys;Mary Talky<M v..TalleygiRnanokeva,o>,Michelle Surgeon<michelle surgennmroanokava.goy> Subject:FW:[EXTERNAL]Swap of Bond Funds Yen,- Please transfer these funds through CMT as directed by the Schools and was discussed earlier at our Post Issuance Conpl:ance team meeting. Let me know if you have any questions. Thanks Paul Paul R.Workman,CPA I Budget Manager I Department of Franc I City of Roanoke.215 Church Ave..S.W.Room 357.Roanoke.VA 24011 I Ph.5404153 6803 I waralgoinargenakampo From:Ty'Nesha I.Scales<lstalesatrrns info Sent:Thursday,February 2,2023 3:30 PM To:Yen Ha<yenhamroanokeva Bova;Paul Workman<naul workmanitroanr,krva eoy>:Mary Taney u,1ary Ta;:cvitaRoannkeVa a y>;Michelle Surgeon <rnicheie,surveonddroannkeva coys;Erik Reinartsen<orik reinartwn teroanokeya guys Cct Donna A.Caldwell<dcaldwoiiaarrus attn> Subject[EXTERNAL)Swap of Bond Funds CAUTION:Thia email originated from outside your organization.Exercise caution when opening attachments or on clicking links from unknown senders. • Good Afternoon—As stated in the PIC meeting today,6030 Woodrow Wilson Roof Is slightly delayed and will not start until lune and wrap up around Aug/Sept timeframe.With that being said I would like to swap 21 Bond Funds of S94,245 and 22 Bond Funds of$900,000 from 6030 Woodrow Wilson Roof to 6028 Morningside Addition with 23 Bond Funds. Momingside is moving along and it only has 22 Bond Funds of 1,440,000 available.If you need any additional information,please let me know. Thanks) Ty'Nesha 1.Scales Staff Accountant Dept of Fiscal Services Roanoke City Public Schools 40 Douglass Avenue,NW • Roanoke,VA 24012 Phone:(540)8531428 to alesiBr ors info expense Budget t(CMTE) Expense Budget Document(CINTE) Dept 440 ID: 1E230217000082 Ver.: 1 Function: New Phase: Pending Modified by a ai_st; ,.se 02 _ ew Expense Level 3 1 Total Lines: 2 Budget FY Fund Department Appr Unit Unit J 2023 01 440 Budget sty Dollar Amount Mcrease/Decrease Event Type �1 2029 6M6 4330 3056 0430 5159,000.00 Increase 08 530 RSV 9575 92206G03 0028 $159,000.00 Decrease BG03 _ From 1 to 2 Total:2 1 C.,......' Expense Budget:Level 3 2 Action: Modify v Reservation �x Event Type: ' 2 t BG03 Budget FY: Name: 2023 Ex Fiscal Year: 3 Start Date: 2023 02/17/2023 Period: Ex 3 c End Date: 8 Fund: Ex Dollar Amount: 01 3 $159,000.00 Department F.x Increase/Decrease: Increase v 440 3 t Appr Unit: BM6 Unit: 4330 Object: 3056 Activity: 0430 Contact: Contact Name: Description: To transfer Fire Alarm Replacement Funding at Jail&Jail Annex House BIN Number. Debt ID: prodadvap/webapp/FINPROD/advantage/Advantage/document to_print.html 1/2 FACILITIES MANAGEMENT DIVISION Building Maintenance Department Public Works Service Center 11111 1802 CouourdeWgir Road,Add. 1 12.4 Roanoke,Virginia 24p12 4108 ROANOKE DATE: March 1, 2022 TO: Clarence Grier, CPA, CGMA, CITP, Deputy City Manager Jeffrey H. Powell, Director of General Services ,vpg 3.1.,E FROM: Vanessa Conner, Facilities Superintendent Re: Held Harmless Request for Life Safety issue at Jail/Jail Annex Background After speaking to Bill Adkins at Siemens, it has been determined that two separate locations need a Fire Alarm Replacement: Jail Annex—needed immediately due to shape of current system Total Quote Price $78,300.00 proposal attached Jail-needs to replaced soon due to age, but system is currently still in decent shape Total Quote Price $80,700.00 proposal attached Both of these proposals are for a turnkey job, so Facilities staff will be able to focus on other projects.We also do not have anyone certified in the department to complete such a project. Request I respectfully request to be held-harmless or have money transferred to Facilities budget for both proposals due to this being a life safety issue as well as not having the funding in our current budget. Approval: Clarence Grier, Deputy City Manager (3(44UL11. � Date: 311114. CC: Amelia Merchant, Director Finance, Office of Management& Budget Attachments: 1. Siemens Proposal for Jail Annex F.A. Replacement 2-18-22 2. Siemens Proposal for Jail F.A. System Replacement 2-18-22 ` CITY OF ROANOKE OFFICE OF THE CITY CLERK - ; 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC CECELIA CMC Deputy City Clerk City Clerk lerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 16, 2023 Melissa Murray Board Secretary Roanoke, Virginia Dear Ms. Murray: This is to advise you that Ilsa Saavedra-Rogan has qualified as a member of the Roanoke Arts Commission to replace Valerie Brown for a three-year term of office commencing July 1, 2023 and ending June 30, 2026. Sincerely, (Oze-el Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Ilsa Saavedra-Rogan, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission to replace Valerie Brown for a three-year term of office commencing July 1, 2023 and ending June 30, 2026; according to the best of my ability. (So help me God.) Xa _ ILSA AAVEDRA-ROGAN The foregoing oath of office was taken, sworn to, and subscribed before me by Ilsa Saavedra-Rogan this I day of ll1at 2023. Brenda S. Hamilton, Clerk of the Circuit Court eip ,,,4-t--"--- , Clerk Aoiloctemb CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W. Suite 456 Roanoke,Virginia 24011-1536 %SOTO Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 16, 2023 Ron Boyd Chief Executive Officer Local Office on Aging P. O. Box 14205 Roanoke, Virginia 24038 Dear Mr. Boyd: This is to advise you that Jennifer Oakes has qualified as a member of the Local Office on Aging Advisory Board for a one-year term of office commencing March 1, 2023 and ending February 28, 2024. Sincerely, 6etele.ti J: L'1 Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Jennifer Oakes, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Local Office on Aging Advisory Board for a one-year term of office, commencing March 1, 2023 and ending February 29, 202q; according to the best of my ability. (So help me God.) n_ DIA --- . NNIFER OAKES The foregoing oath of office was taken, sworn to, and subscribed before me by Jennifer Oakes this cc__ day of 2023. Brenda S. Hamilton, Clerk of the Circuit Court By CJ Dt -Clerk SW 01 N O N W '' ft " ) Ili; 'tt. " pv ..,. - N = W - a O PZi �� ^/ O \ 1 0 .,.0, ":„FiL l.:,-;„ ,:„,..40, '- ."),,,,,..) Ii..zc CO rt tri rt. y}k O -f Z t T s I/4 \ p 4 y Sfi o 3 T G1 G1 O m 9. 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N D Ut I-, NJ W U1 LID n U1 V 00 CO CO A A 01 01 T 01 U1 V W InlD A N V y -< O A O CO V A NJ 00 O .� W 00 to C1 CO0 1-, O W -co A -1 to A NJ V 01 W tD A N ❑ CO I- V U1 NJ U1 I-, W A co = o 0. ✓ 00 V V V 01 V V 00 00 0 Ol O O V I--‘ V Ul V IV CD • o 0 0 0 0 0 00 I 00 00 00 00 00 00 00 00 00 \ CO W W W W W W W W W3 O 0 0 0 0 0 0 \ 0 I^r/ O V CITY OF.0111111"-j,- OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Alma Ensemble 8500 Starlight Lane Boones Mill, Virginia 24065 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $4,500.00, to Alma Ensemble for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City-Funding-for-Arts-Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Alma Ensemble. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, (j.zwetzVJC (41114'eil-Ct Cecelia F. McCoy, CMC City Clerk 1)44 CITY OF ROANOKE J OFFICE OF THE CITY CLERK } 215 Church Avenue, S.W. Suite 456 ' Roanoke,Virginia 24011-1536 Telephone (540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Artemis Journal P. O. Box 505 Floyd, Virginia 24091 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $6,000.00, to Artemis Journal for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City-Funding-for-Arts-Culture with regard to disbursement of funds. { The City of Roanoke values and appreciates the many contributions of the Artemis Journal. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk e - ' '' CITY OF ROANOKE -'"''1_s OFFICE OF THE CITY CLERK _i. 215 Church Avenue,S.W., Suite 456 Roanoke,Virginia 24011-1536 4,i1 Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Blue Ridge Literacy 706 South Jefferson Street Roanoke, Virginia 24016 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $4,000.00, to Blue Ridge Literacy for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City-Funding-for-Arts-Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Blue Ridge Literacy. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, euxi-Ltt -4-• `-1)14"--euik Cecelia F. McCoy, CMC City Clerk .Y f, CITY OF ROANOKE " � OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.,Suite 456 { `z Roanoke,Virginia 24011-1536 Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Down by Downtown 111 Franklin Plaza, Suite 333 Roanoke, Virginia 24011 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $7,000.00, to Down by Downtown for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City-Funding-for-Arts- Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Down by Downtown. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk O'va CITY OF ROANOKE "ter OFFICE OF THE CITY CLERK _. 215 Church Avenue,S.W., Suite 456 Roanoke,Virginia 24011-1536 Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Eleanor D. Wilson Museum at Hollins University 8009 Fishburn Drive Roanoke, Virginia 24020 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $5,000.00, to Eleanor D. Wilson Museum at Hollins University for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.qov/2632/City- Funding-for-Arts-Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Eleanor D. Wilson Museum at Hollins University. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ed,U11:4" finte-44t Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE FI E O F THE CITY CLERK ,y yw 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone (540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Five Points Music Foundation 1217 Maple Avenue, S. W. Roanoke, Virginia 24016 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $6,000.00, to the Five Points Music Foundation for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City-Funding-for-Arts- Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Five Points Music Foundation. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, � •J• 11‘66'r Cecelia F. McCoy, CMC City Clerk a a a � .,11. CITY OF ROANOKE OFFICE OF THE CITY CLERK :.., " 215 Church Avenue,S.W.,Suite 456 " ' Roanoke,Virginia 240 1 1-1 536 ! , 1.a Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Executive Director Grandin Theatre Foundation, Inc. 1310 Grandin Avenue, S. W. Roanoke, Virginia 24015 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $18,000.00, to Grandin Theatre Foundation, Inc. for Fiscal Year 1 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City-Funding-for-Arts- Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Grandin Theatre Foundation, Inc. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, 0.40.1.A4--). d; tlit4-C-414-i Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Suite 456 Roanoke,Virginia 24011-1536 Telephone (540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Executive Director Harrison Museum of African American Culture P. O. Box 12544 Roanoke, Virginia 24026 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $17,000.00, to Harrison Museum of African American Culture for { Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City- Funding-for-Arts-Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Harrison Museum of African American Culture. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, 0,4411-1--A-d (-/E)24-6111r Cecelia F. McCoy, CMC City Clerk { 'rh -40-1 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 I— Telephone Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Historical Society of Western Virginia 101 Shenandoah Avenue, N. E. Roanoke, Virginia 24016 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $2,000.00, to Historical Society of Western Virginia for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City-Fundinci-for- Arts-Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Historical Society of Western Virginia. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, __,Ge./1-Z• 11)1-Cer Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.,Suite 456 Roanoke,Virginia 24011-1536 . Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Executive Director The Jefferson Center Foundation 541 Luck Avenue, S. W., Suite 221 Roanoke, Virginia 24016 Dear Sir or Madam: Pursuant to Resolution No. 42358-051622 adopted by the Council of the City of Roanoke at a regular meeting held on May 16, 2022, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $27,000.00, to The Jefferson Center Foundation for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City-Funding-for-Arts- Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of The Jefferson Center Foundation. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ate-tAltU `4* 4)1Af-'437 Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE £" OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk May 17, 2022 Local Colors of Western Virginia, Inc. 541 Luck Avenue, S. W., Suite 228 Roanoke, Virginia 24016 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $20,000.00, to Local Colors of Western Virginia, Inc., for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City-Funding-for- Arts-Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Local Colors of Western Virginia, Inc. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, yyuedr- Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Mill Mountain Playhouse Company, Inc. 1 Market Square, S. E. Roanoke, Virginia 24011-1437 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $19,000.00, to Mill Mountain Playhouse Company, Inc., for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.qov/2632/Citv- Funding-for-Arts-Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Mill Mountain Playhouse Company, Inc. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, C4-4-a4;t) Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke, Virginia 24011-1536 `-"---' Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Director Mill Mountain Zoo P. O. Box 8159 Roanoke, Virginia 24014 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $8,500.00, to Mill Mountain Zoo for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City-Funding-for-Arts-Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Mill Mountain Zoo. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, C-6e-111: Cecelia F. McCoy, CMC City Clerk 4 CITY OF ROANOKE .err OFFICE OF THE CITY CLERK 215 Church Avenue,S.W., Suite 456 Roanoke,Virginia 24011-1536 A_ Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Mish Moves Dance Company 5220 Williamson Road, Suite F Roanoke, Virginia 24012 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $14,000.00, to Mish Moves Dance Company for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City-Funding-for-Arts- Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Mish Moves Dance Company. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, OteLit; off• E e, thi. Cecelia F. McCoy, CMC City Clerk e., _ , iiii ' CITY OF ROANOKE J ; OFFICE OF THE CITY CLERK _.-v' - 215 Church Avenue, S.W.,Suite 456 �' Roanoke,Virginia 24011-1536 `4,-"!1 Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Executive Director Opera Roanoke 20 Church Avenue, S. E. Roanoke, Virginia 24011 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City , funds, in the amount of $15,000.00, to Opera Roanoke for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City-Funding-for-Arts-Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Opera Roanoke. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, 01.-0-4-&-; d; (1-ne-e-Pr Cecelia F. McCoy, CMC City Clerk • .41014 CITY OF ROANOKE OFFICE OF THE CITY CLERK _y 215 Church Avenue,S.W.,Suite 456 - = Roanoke,Virginia 24011-1536 Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Douglas Jackson Arts and Culture Coordinator Roanoke Arts Commission Roanoke, Virginia Dear Mr. Jackson: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $3,000.00, to Roanoke Arts Commission for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City-Funding-for-Arts- Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Arts Commission. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, %.4-• 11)14---°-ter Cecelia F. McCoy, CMC City Clerk i 8 t CITY OF ROANOKE OFFICE OF THE CITY CLERK t ; 215 Church Avenue,S.W., Suite 456 Roanoke,Virginia 24011-1536 $ f` `.a Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Executive Director Roanoke Ballet Theatre 1318 Grandin Road, S. W. Roanoke, Virginia 24015 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $14,000.00, to Roanoke Ballet Theatre for Fiscal Year 2023 - 2024. Please refer to httbs://www.roanokeva.gov/2632/City-Funding-for-Arts- Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Ballet Theatre. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, 6€-Ctizat'. Ville°r Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE "' =, OFFICE OF THE CITY CLERK a= 215 Church Avenue, S.W.,Suite 456 Roanoke,Virginia 24011-1536 P`nat Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Skip Brown Roanoke Festival in the Park 541 Luck Avenue, Box 14 Roanoke, Virginia 24016 Dear Mr. Brown: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $12,500.00, to Roanoke Festival in the Park for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City-Funding-for-Arts- Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Roanoke Festival in the Park. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk e- CITY OF ROANOKE "'"" =• OFFICE OF THE CITY CLERK Ef 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Roanoke Symphony Orchestra 1125 First Street, S. W. Roanoke, Virginia 24016 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $23,000.00, to Roanoke Symphony Orchestra for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City-Funding-for-Arts- Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Symphony Orchestra. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, C �• gne-doir Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE .•+r-,r " OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke,Virginia 24011-1536 r D Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Roanoke Valley Children's Choir 1601 South Colorado Street Salem, Virginia 24153 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $3,000.00, to Roanoke Valley Children's Choir for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City-Funding-for-Arts- Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Valley Children's Choir. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, LI)/14-e-j-ir Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE .•�r-° ' OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.,Suite 456 f.• Roanoke,Virginia 24011-1536 Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Executive Director Science Museum of Western Virginia One Market Square, S. E., Suite 4 Roanoke, Virginia 24016 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $18,000.00, to Science Museum of Western Virginia for Fiscal Year 2023 - 20243. Please refer to https://www.roanokeva.gov/2632/City-Fundinq-for- • Arts-Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Science Museum of Western Virginia. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ( dL Cecelia F. McCoy, CMC City Clerk 4.41110.-I' CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S. W., Suite 456 Roanoke,Virginia 24011-1536 getg Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC Email: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Southwest Virginia Ballet P. O. Box 3275 Roanoke, Virginia 24015 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $14,000.00, to Southwest Virginia Ballet for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.ciov/2632/City-Funding-for-Arts- Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Southwest Virginia Ballet. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, da-e.ati) S• Melt Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 • Roanoke,Virginia 24011-1536 `' aL Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Executive Director Taubman Museum of Art 110 Salem Avenue, S. E. Roanoke, Virginia 24011 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $25,000.00, to Taubman Museum of Art for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City-Funding-for-Arts- Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Taubman Museum of Art. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Yndc . .. - °-61r Cecelia F. McCoy, CMC City Clerk e%'re-rr'.` CITY OF ROANOKE _ r OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Suite 456 Roanoke,Virginia 24011-1536 Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC { City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Virginia Children's Theatre P. O. Box 4392 Roanoke, Virginia 24015 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $19,000.00, to Virginia Children's Theatre for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City-Funding-for-Arts- Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Virginia Children's Theatre. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Cecelia F. McCoy, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W., Suite 456 Roanoke,Virginia 24011-1536 Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Executive Director Virginia Museum of Transportation 303 Norfolk Avenue, S. W. Roanoke, Virginia 24016 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $18,000.00, to Virginia Museum of Transportation for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City-Funding-for- Arts-Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Virginia Museum of Transportation. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Ce-tt-Lt- Cecelia F. McCoy, CMC • City Clerk bP CITY OF ROANOKE . :r OFFICE OF THE CITY CLERK 215 Church Avenue,S.W., Suite 456 Roanoke,Virginia 24011-1536 Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Winds of the Blue Ridge P. O. Box 21354 Roanoke, Virginia 24018 Dear Sir or Madam: Pursuant to Resolution No. 42647-051523 adopted by the Council of the City of Roanoke at a regular meeting held on May 15, 2023, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $2,000.00, to Winds of the Blue Ridge for Fiscal Year 2023 - 2024. Please refer to https://www.roanokeva.gov/2632/City-Funding-for-Arts-Culture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Winds of the Blue Ridge. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, (1- ,e, CfYld- Cecelia F. McCoy, CMC City Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15`h day of May 2023. No. 42647-051523. A RESOLUTION concurring with and approving the recommendations of the Roanoke Arts Commission's("Arts Commission")allocation of City funds to various nonprofit agencies for Fiscal Year 2023-2024. WHEREAS,the Fiscal Year 2023-2024 budget approved by City Council for the Roanoke Arts Commission provides for funding in the amount of$336,500; WHEREAS, in order for nonprofit agencies to obtain an allocation for such funds, it was necessary for such agencies to file applications with the Arts Commission Agency Funding Advisory Committee; WHEREAS, requests for City funding in the total amount of$566,657 were received by the Committee from 28 agencies; and WHEREAS, after studying each application and holding rating and allocation meetings, the Committee recommended and the Arts Commission approved allocation of funding in the amount of $336,500 to such agencies and the Arts Commission for Fiscal Year 2023-2024, subject to City Council approval. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Council concurs with and approves the recommendations of the Roanoke Arts Commission's allocations for funding in the amount of$336,500 for various nonprofit agencies for Fiscal Year 2023-2024 and the Arts Commission,as more particularly set forth in the City Council Agenda Report dated May 15,2023, to Council, and the attachment to that report. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of May 2023. No. 42648-051523. AN ORDINANCE to transfer funding to specific Art Commission agencies, amending and reordaining certain sections of the 2023-2024 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2023-2024 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Subsidies 01-310-5221-3700 $ ( 336,500) Local Colors of Western Virginia Inc. 01-310-5221-2276 20,000 Five Points Music Foundation 01-310-5221-3609 6,000 Local Environmental Agriculture Project 01-310-5221-3610 10,000 Virginia Museum of Transportation 01-310-5221-3714 18,000 Roanoke Symphony Orchestra 01-310-5221-3736 23,000 Mill Mountain Theatre 01-310-5221-3749 19,000 Opera Roanoke 01-310-5221-3762 15,000 Science Museum of Western Virginia 01-310-5221-3774 18,000 Historical Society of Western Virginia 01-310-5221-3776 2,000 Roanoke Ballet Theatre 01-310-5221-3779 14,000 Southwest Virginia Ballet 01-310-5221-3794 14,000 Roanoke Festival in the Park 01-310-5221-3845 12,500 Taubman Museum of Art 01-310-5221-3910 25,000 Harrison Museum/African-American Culture 01-310-5221-3913 17,000 Down by Downtown 01-310-5221-3924 7,000 Jefferson Center Foundation LTD 01-310-5221-3944 27,000 Roanoke Arts Commission 01-310-5221-3961 3,000 Grandin Theatre Foundation 01-310-5221-3973 18,000 Eleanor D. Wilson Museum 01-310-5221-3975 5,000 Artemis Journal 01-310-5221-3976 6,000 Mill Mt. Zoo 01-310-5221-3980 8,500 Roanoke Children's Theatre 01-310-5221-3984 19,000 Alma Ensemble 01-310-5221-5658 4,500 Blue Ridge Literacy 01-310-5221-3990 6,000 Roanoke Valley Children's Choir 01-310-5221-5667 3,000 Mish Moves Dance Company 01-310-5221-5701 14,000 Winds of the Blue Ridge 01-310-5221-5702 2,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. -ram A ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 15, 2023 Subject: Approval of recommendations of the Roanoke Arts Commission on Arts and Cultural Agency funding for FY 2023 - 2024. Background: The Roanoke Arts Commission Agency Funding Advisory Committee budget, in the amount of $336,500, was established by City Council with the adoption of the General Fund budget for FY 2023-2024 on May 8, 2023. A pre-proposal meeting was held on December 1, 2022 to assist the agencies and organizations with the application process. Applications that included procedures and ratings criteria were made available to all former recipients and other interested organizations. Applications from twenty-eight (28) agencies totaling $566,657 were received as indicated on Attachment A. These agencies each applied for funds to support specific exhibitions, performances or educational programs. Funding is available to fund 60% of the requested amount. Committee members thoroughly studied each application and interviewed representatives of the applicant organizations prior to a rating and allocation meeting held on April 6, 2022. Through the application, organizations are required to demonstrate how their proposal would support implementation of the City's Arts and Cultural Plan or City Plan 2040. Agencies were also rated on other indicators such as effective management, financial health, collaboration, equity efforts, and if the proposed program meets a need in the community. The committee also considered the report from the program monitor, Douglas Jackson, Arts and Culture Coordinator, on the performance of the organizations funded the previous fiscal year. The monitor collects quarterly reports and conducts an annual site visit. The committee presented the recommendations to the entire Roanoke Arts Commission and these recommendations were unanimously approved on April 19, 2022 to present to City Council as attached. Agencies were then notified of the Arts Commission recommendations and tentative funding allocations, subject to final approval by City Council. Considerations: The funding criteria by which applications are scored also reflect the major priority areas established by City Council in the Budgeting process. Recommended Action: Concur with and approve the Roanoke Arts Commission's allocation for funding various nonprofit agencies for fiscal year 2023-2024 as set forth in Attachment A to this report. Adopt the accompanying budget ordinance to transfer $336,500 as cited on Attachment A from the Roanoke Arts Commission Agency Funding Advisory Committee into accounts to be established by the Director of Finance within the Roanoke Arts Commission budget. Bob Cowell, City Manager Distribution: Council Appointed Officers Brent Robertson, Assistant City Manager/Director of Finance Chris Chittum, Assistant City Manager Douglas Jackson, Arts and Culture Coordinator FY2024 Arts & Cultural Funding Recommendations Roanoke Arts Commission Recommendations to Council Organization Requested Recommended Alma Ensemble $4,720 $4,500 Artemis Journal $20,000 $6,000 Blue Ridge Literacy $6,000 $6,000 Center In The Square $20,000 $0 Down By Downtown/The Spot On Kirk $12,000 $7,000 Eleanor D. Wilson Museum At Hollins University $6,500 $5,000 Five Points Music Foundation $10,000 $6,000 Grandin Theatre Foundation Inc. $24,999 $18,000 Harrison Museum Of African American Culture $24,800 $17,000 Historical Society Of Western Virginia $2,000 $2,000 Jefferson Center Foundation $38,000 $27,000 Local Colors Of Western Virginia, Inc $20,000 $20,000 Local Environmental Agriculture Project (Leap) $27,889 $10,000 Mill Mountain Theatre $25,000 $19,000 Mill Mountain Zoo $15,250 $8,500 Mish Moves Dance Company $30,000 $14,000 Opera Roanoke $24,000 $15,000 Roanoke Arts Commission $3,000 $3,000 Roanoke Ballet Theatre $25,000 $14,000 Roanoke Festival In The Park $25,000 $12,500 Roanoke Symphony Orchestra: $30,000 $23,000 Roanoke Valley Children's Choir $6,000 $3,000 Science Museum Of Western Virginia $35,000 $18,000 Southwest Virginia Ballet $24,999 $14,000 Taubman Museum Of Art $42,000 $25,000 Virginia Children's Theatre $30,000 $19,000 Virginia Museum Of Transportation, Inc. $30,000 $18,000 Winds Of The Blue Ridge $4,500 $2,000 TOTAL $566,657 $336,500 ft,/ CITY OF ROANOKE OFFICE OF THE CITY CLERK ` '` 215 Church Avenue, S.W.,Suite 456 • Roanoke,Virginia 24011-1536 Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Robert A. (Bob) Clement, President Friends of Mountain View P. O. Box 3341 Roanoke, Virginia 24015 Dear Mr. Clement: I am enclosing copy of Resolution No. 42649-051523 accepting and expressing appreciation for the donation of $50,000.00 from the Fishburn Family Foundation to support the Fishburn Mansion (Mountain View) and to provide restoration and preservation of Mountain View and the legacy and heritage of Junius B. Fishburn Family. The abovementioned measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 15, 2023, and is in full force and effect upon its passage. Sincerely, U.Li . . tincei, Cecelia F. McCoy, CMC City Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of May 2023. No, 42649-051523. A RESOLUTION accepting and expressing appreciation for the donation of$50,000 from Fishburn Family Foundation to support Fishburn Mansion (Mountain View) and to provide restoration and preservation of Mountain View and the legacy and heritage of Junius B. Fishburn Family. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. This Council accepts and expresses its appreciation for the donation of$50,000 from Fishburn Family Foundation to support Fishburn Mansion(Mountain View)all as more particularly described in the City Council Agenda Report, dated May 15, 2023. 2. The City Clerk is directed to forward an attested copy of this resolution to Friends of Mountain View Board of Directors and the Fishburn Family Foundation expressing the City's appreciation. ATTEST: 1Y1-64r - City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of May 2023. No. 42650-051523. AN ORDINANCE to appropriate funding from the Friends of Mountain View for restoration efforts of the Fishburn Mansion, amending and reordaining certain sections of the 2022-2023 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Maintenance - Buildings 35-620-5205-2050 $ 50,000 Revenues Friends of Mountain View FY23 35-620-5205-5250 50,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: _ _ City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 15, 2023 Subject: Acceptance of a donation from the Fishburn Family Foundation, presented by the Friends of Mountain View. Background: Friends of Mountain View is a non-profit organization that seeks to secure funding for the restoration and maintenance of the Fishburn Mansion (Mountain View) through sponsored fundraising activities; to promote awareness and advocacy of Mountain View; to provide visionary leadership in the overall coordination of the restoration and preservation of Mountain View; and to preserve the legacy and heritage of the Junius B. Fishburn family. The Board of Directors wishes to give City Council a brief presentation about the organization and present the City with a $50,000 donation from the Fishburn Family Foundation. Considerations: The Internal Revenue Service prohibits 501 (c) (3) organizations from donating to one another so Friends of Mountain View is requesting that the $50,000 donation from the Fishburn Family Foundation be gifted directly to the City. Recommended Action: Authorize the City Manager or his designee to accept the donation to be earmarked specifically for the restoration efforts of the Fishburn Mansion and adopt the attached budget ordinance. Bob Cowell, City Manager Distribution: Angie O'Brien, Assistant City Manager Brent Robertson, Assistant City Manager/Director of Finance Amelia Merchant, Deputy Director of Finance Patrick Boas, Recreation Manager Katie Slusher, Planning and Development Coordinator T -1. In CD minim11 1111111 a -_-=.. w -=Ams NE o CI K . .1..„ lil 11 -7-- -- 1 i QD 1 , g a 1 _ f 2i 7 Y CU f , I, 1 v ° 1° j ' t O s = Cl 11 a' l -l--. -0 rn -l1 - all. t , ) \\ \ \) ) v-i N ' 4 ; IIl t -v N C m -ter G ,* m `n iCD 15) Or v -1 el. III ii _ , = j N.)7 VI r7wi CM 'rert-y-, -, -,i; ,,I ; . , o t1 ,� I ^.._ ,. z .a ��t, Q rD , ' 0 irr; M, ' i ' 7. 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CD r. rD C .-r -. a 10 ( F) a) n .. EC, r► n' 0 to I 0 W a 1-+ G N O N W 4" tI*1- th 4" -4 0 .-. n, F+kei 00 .f� A § 0 0 C Vti 4." tIs 5 5 a 3 a, 11 cn o = § § § cn <n ir1. <n n) T C G. N 0 o C 00 `D . © b § O O § ii § O C) Q�pp 0. U y SO ^7 En 7 paaS aN r , o U - m• o C) �� Z7 O N E N OD � _� Vim . N N V J- J� { 'm w, Q' C Vt Z `S 1 fl Z m i o 'S m !IIIU 4 'Y. _� z P. -� 't N 7 5. 7 a. N ♦, ,` 7cu - C n an N a) O 9 m A W 3. o N ` z. act F o W EN TT�+ 4gZ '.tl� I_GP, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The l 5ch day of May 2023. No. 42651-051523. A RESOLUTION accepting the Virginia Business Ready Site Grant Funding to the City from Virginia Economic Development Partnership (VEDP); authorizing execution of any required documents on behalf of the City; and authorizing the City Manager or his designee to take such further actions and execute such other documents as may be necessary to obtain, accept, implement, administer, and use such grant funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Virginia Business Ready Site Grant from VEDP in the amount of$85,000 with a local match in the amount of$28,334, which match was met by Appalachian Electric Power in the amount of $13,500, and the Economic Development Authority in the amount of$14,834, such Grant being more particularly described in the City Council Agenda Report dated May 15, 2023. 2. The City Manager or his designee is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of this Grant in a form approved by the City Attorney. 3. The City Manager or his designee is authorized to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and use such grant funds, as allowed by the terms and conditions of the Agreement, with any such documents being approved as to form by the City Attorney. ATTEST: cintArgif City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of May 2023. No.42652-051523. AN ORDINANCE to appropriate funding from the Virginia Economic Development Partnership (VDEP) to elevate Tract 8 at the Roanoke Center for Industry and Technology, amending and reordaining certain sections of the 2022-2023 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Program Activities 35-310-8347-2066 $113,334 Revenues VDEP BRSP FY23 35-310-8347-8359 85,000 VDEP BRSP FY23 — 3rd Party (EDA) 35-310-8347-8360 14,834 VDEP BRSP FY23 —3rd Party 35-310-8347-8361 13,500 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: Wks City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 15, 2023 Subject: Acceptance of funds from the Virginia Business Ready Site Grant Program to Upgrade Tract 8 in the Roanoke Centre for Industry & Technology from a Tier II to a Tier Ill Site. Background: In January 2023, the City of Roanoke (City) was awarded a grant totaling $85,000.00 from the Virginia Economic Development Partnership (VEDP) to elevate Tract 8 at the Roanoke Centre for Industry & Technology from a Tier II to a Tier III site. These funds were issued as part of VEDP's Virginia Business Readiness Sites Program (BRSP) and will be used to complete several critical due diligence items related to development of the site, including a geotechnical survey, topographical surveys, a wetland delineation, and a Phase 1 environmental study. On April 21st, 2023, the City received from VEDP a draft performance agreement outlining the terms and conditions for the City to accept the funds. Considerations: City Council action is needed to accept the BRSP grant award. As required by the BRSP, the City agreed to provide matching funds totaling $28,334 in support of the application. Of this amount, Appalachian Electric Power provided a grant of$13,500.00, which was used for Site Characterization. The Economic Development Authority of the City of Roanoke (EDA) is prepared to transfer $14,834.00 for the remaining portion of the match requirement. Recommended Action: Adopt the attached Resolution to accept the awarded grant funding and the attached Budget Ordinance to establish a revenue estimate in the Grant fund of$85,000 from VEDP, and authorize the City Manager or his designee to execute any required grant agreements or documents, such documents to be approved as to form by the City Attorney. '10 Bob Cowell, City Manager Distribution: { Council Appointed Officers Angela O'Brien, Assistant City Manager Marc B. Nelson, Director of Economic Development Amelia C. Merchant, Deputy Director of Finance Laura M. Carini, Senior Assistant City Attorney Alicia Cundiff, Economic Development Specialist VIRGINIA BUSINESS READY SITE PROGRAM GRANT PERFORMANCE AGREEMENT This PERFORMANCE AGREEMENT(the`Agreement")made and entered this 1st day of May, 2023, by and among the CITY OF ROANOKE ("the Grantee"), a political subdivision of the Commonwealth (`the Commonwealth"), and the VIRGINIA ECONOMIC DEVELOPMENT PARTNERSHIP AUTHORITY("VEDP") (together with the Grantee, "the Parties"), a political subdivision of the Commonwealth. 1. Definitions. For the purposes of this Agreement, the following terms shall have the following definitions: "Grant" means a grant awarded from the Virginia Business Ready Sites Fund, established pursuant to § 2.2-2240.2:1 of the Code of Virginia. "Performance Date"means September 1,2023. "Project"means the Site work for which the Grant was awarded. "RFP"means a request for proposal issued pursuant to the Virginia Public Procurement Act(§ 2.2-4300 et seq. of the Code of Virginia). "Scope of Work"means the scope of work,project timeline, and project budget summarized,collectively, in Attachment A. "Site" means the Roanoke Center for Industry and Technology, Tract 8. at Blue Hills Circle in Roanoke, Virginia. "Tier Level"means a site's designated VBRSP level of readiness for marking and economic development purposes. "VBRSP" means the Virginia Business Ready Sites Program ("VBRSP"). established pursuant to § 2.2- 2240.2:1 of the Code of Virginia. 2. Award of Grant. The Grantee has been awarded a Grant of and expects to receive S85,000 through VEDP for the purpose of due diligence of the Site. The Grant is awarded in accordance with the VBRSP, and receipt of the Grant is subject to the terms and conditions set forth herein. The proceeds of the Grant shall be used to reimburse the Grantee for necessary and reasonable costs expended in connection with the Scope of Work, and shall not be used for any other purposes. 3. Local Match. As a condition of receipt of the Grant,the Grantee shall be required to provide a local match at least equal to 33 percent of the amount of the Grant disbursed. Such match shall be paid towards the costs of the Scope of Work on or before the Performance Date. Additionally, the Grantee shall be responsible for any costs necessary to complete the Scope of Work not covered by the proceeds of the Grant,any costs incurred due to changes not approved pursuant to Section 4 of this Agreement, and any costs associated with the reporting required by this Agreement. 1 4. Scope of`York. The Scope of Work is expected to advance the Site's Tier Level from a Tier 2 to a Tier 3. Only expenditures set forth in the Scope of Work shall be considered eligible expenses that may be reimbursed by VEDP from the Grant. The Grantee shall notify VEDP immediately if it determines that there will likely be changes to the Scope of Work. The Grantee shall submit proposed changes to the Scope of Work using the form in Attachment B. The Scope of Work shall only be amended upon agreement of both parties, in writing,prior to the commencement of the work related to the change. Grant Funds shall not be used to reimburse the Grantee for any work commenced prior to an approved change in the Scope of Work. All agreed upon changes to the Scope of Work shall be incorporated into this Agreement and shall be subject to all terms and conditions set forth herein. The total amount of the Grant awarded to the Grantee shall not be subject to amendment.However,the Grantee shall notify VEDP immediately if it reasonably determines that cost increases will prohibit the completion of the agreed upon Scope of Work. 5. Progress Meetings. The Grantee and VEDP shall meet regularly throughout the Project to discuss Project progress. The agendas for such meetings shall include discussions of the work accomplished since the previous progress meeting,the detailed look-ahead schedule of work planned through the next progress meeting,the overall Scope of Work,potential delays or impediments to the completion of the Project by the Performance Date, applications for progress payments. any questions raised by either Party, and any other issues deemed relevant or necessary by the Parties. Such meetings may be held at the request of the Grantee or VEDP. In lieu of a progress meeting.VEDP may request a progress report documenting the agenda topics typically discussed in the progress meetings. 6. Time of Completion. The Parties agree that time is of the essence in completing the Scope of Work,and the Grantee shall be responsible for completing the Scope of Work on or before the Performance Date. The Performance Date contemplates ordinary delays for construction work,and such ordinary delays shall not relieve the Grantee from the obligation to complete the Scope of Work by the Performance Date. For extraordinary delays,aside from events of force majeure as set forth in Section 20(f)of this agreement.the Grantee shall submit in writing to VEDP a request for an extension of time of the Performance Date. Any such request shall set forth the particulars of the cause and details of the delay, and include documentation supporting the request. If VEDP determine that the request is reasonable,it may, in writing, grant an extension of the Performance Date set forth in this Agreement. 7. Performance. The Grantee shall comply with the applicable provisions of the Virginia Public Procurement Act as set forth in Chapter 43 of Title 2.2 (§ 2.2-4300 et seq.) of the Code of Virginia. The Grantee is ultimately responsible for selecting responsive, qualified bidders to complete the Scope of Work: however, the Grantee shall not issue an RFP until VEDP has reviewed and approved such RFP to ensure alignment with the Scope of Work. Responsive contractors selected to complete the work set forth in the Scope of Work shall be licensed and bonded,and shall have performed three projects over the last ten years of similar size and complexity. 2 The Grantee shall require any responsive bidder to the RFP to supply to the Grantee,upon request, the details of such projects,including scope of work, location,period of performance and contract amount, as well as references for such projects. 8. Access to Site. Representatives of VEDP shall have access to the Site at reasonable times for their observation. inspection, and testing. The Grantee shall provide proper and safe conditions for such access. 9. Inspections. If the Scope of Work, or any relevant federal, state, or local laws,regulations. or ordinances,requires any part of the work to be inspected, tested, or approved, the Grantee shall assume full responsibility for arranging for and obtaining such inspections,tests, or approvals,and shall furnish VEDP with certificates of completed inspections,tests, or approvals. The Grantee shall provide VEDP with at least three-days' notice of the planned schedule for all inspections.tests. and approvals,unless circumstances reasonably require less than three-days' notice. In accordance with Section 8.VEDP shall be granted access to the Site to observe inspections,tests, and approvals. 10. Progress Payments and Reports. (a) The Grantee shall submit a request for reimbursement,using the form attached as Exhibit C, by September 1,2023. Subsequent requests for progress payments, if necessary, shall be due on the first day of January.April, and July for the duration of the project until the final request for reimbursement is submitted pursuant to subsection 13. The Grantee shall provide receipts with sufficient detail as to allow VEDP to identify goods and services for which reimbursement is requested based upon the Scope of Work.VEDP may request any additional documentation reasonably necessary to authorize reimbursement. (b) If payment is requested for materials and equipment not incorporated into the work completed to date, but delivered and suitably stored at the Project site or at another location agreed to by the Grantee and a contractor in writing,the request for reimbursement shall be accompanied by a bill of sale,invoice, or other documentation warranting that the Grantee has received the materials and equipment free and clear of all liens. In receiving such materials,the Grantee shall ensure that the materials and equipment are covered by appropriate property insurance. (c) Within 10 business days of receipt of a request for disbursement,VEDP shall indicate in writing the acceptance of the application and state that the request is being processed for payment, or return the request to the Grantee indicating, in writing,the reasons that the request is being rejected. If the request is deemed acceptable,VEDP shall submit approved reimbursements for payment within 30 days of receipt of the request. (d) VEDP may reject a request for reimbursement for failure to provide substantive documentation for the requested reimbursement, or may refuse to make the entire reimbursement, or a portion thereof.to the extent that VEDP is made aware that construction has been found to be defective, or completed construction has been damaged and requires correction or replacement. VEDP shall promptly pay the amount of reimbursement withheld when Grantee remedies the situation that required the withholding. 3 r (e) VEDP may withhold up to five percent from each application for payment as retainage. Such amount shall be included in the final payment after completion of the Scope of Work. (f) The Grantee shall submit a progress report along with each request for a progress payment,using the form attached as Exhibit D. The report shall outline progress to-date and progress towards milestones set forth in the Scope of Work, and shall include photographs of the progress at the Site, copies of any inspections completed since the previous progress report,proof that suppliers were paid,and copies of contractor invoices. If the Grantee does not have any expenses to for which to request a reimbursement at the time that such a request is due pursuant to subsection(a).the Grantee shall still be required to submit a report pursuant to this Section, and shall explain in the report why there are no expenses reported for the prior quarter. 11. Substantial Completion. When the Grantee considers the Project complete,the Grantee shall notify VEDP in writing that the work is substantially complete, except for any items specifically noted by Grantee to be incomplete,and shall request that VEDP issue a certificate of substantial completion. Promptly thereafter,VEDP and the Grantee shall inspect the work to determine the status of completion. If VEDP does not consider the work to be substantially complete, it shall notify the Grantee in writing,providing the reasons for the determination. If VEDP considers the work to be substantially complete, it shall issue a certificate of substantial completion,which shall fix the date of substantial completion, and shall provide, in writing, a list of items to be completed or corrected before final payment will be issued. 12. Final Inspection. Upon written notice from the Grantee that the Scope of Work is complete,including the correction or completion of any items noted with the certificate of substantial completion issued pursuant to Section 11, VEDP shall make a visual inspection of the site. VEDP shall notify the Grantee of any issues revealed by the visual inspection to be incomplete or defective. Such visual inspection shall not replace any federal, state,or locally-mandated inspections. 13. Final Reimbursement. After the Grantee has completed all corrections to the satisfaction of VEDP and delivered all required documentation,the Grantee may make application for final payment following the procedure for progress payments. The total aggregate amount of payments made to the Grantee shall not exceed S85,000. If the total amount expended by the Grantee that is eligible for reimbursement is less than S85,000,the Grantee shall only be entitled to payment equal to its actual expenses. If VEDP is satisfied that the Grantee has completed the Scope of Work and all other obligations under this Agreement have been fulfilled,VEDP shall,within 10 days of receipt of the final application for payment,provide notice to the Grantee that the work is acceptable and shall submit approved reimbursements for payment within 30 days of receipt of the request. Otherwise, VEPD shall indicate in writing the reasons for refusing to process the final grant payment, in which case the Grantee shall make the necessary corrections and resubmit the application. 14. Final Performance Report. Within 30 days after the Performance Date,or the date of the completion of the Scope of Work if prior to the Performance Date,the Grantee shall submit a Final Performance Report,using the form attached as Exhibit E. The Final Performance Report shall include the following information: 4 i. A summary of the work accomplished through the expenditure of the proceeds of the Grant; ii. A summary of any changes to the Scope of Work approved during the performance period,with an explanation of each such change; iii. If applicable, documentation confirming that the costs of the Scope of Work were less than anticipated,with an indication of the amount of the Grant proceeds not to be disbursed; iv. Documentation identifying and confirming that the required local cash match has been provided in full, or, if such match has not been provided in full, the reduction of the amount of the Grant necessary to achieve the required local cash match; v. Copies of all analyses,reports.and inspections related to the Scope of Work; vi. A letter from a licensed engineer or equivalent who has inspected the Site after completion of the Scope of Work indicating that the Site's Tier Level has increased, or,if it did not increase, establishing that it has advanced towards the next Tier Level and indicating what steps would be necessary to advance to such Tier Level; and vii. Plans for marketing the Site and a description of any new interest in the Site from prospective economic development projects. The final payment due under this Agreement shall not be made unless and until such Performance Report is submitted in a timely manner. 15. Adjustments and Repayment. The Grantee shall make any repayment due under this Section within 60 days of receipt of written notice from VEDP that repayment is due. Repayment shall be required under any of the following circumstances: (a) If the Final Report indicates, or evidence reveals,that the local match actually provided is less than the required level of local match as set forth in Section 3 of this Agreement, the amount of the Grant shall be reduced by the amount necessary for the actual local match to reach the required level. If the Grant was previously disbursed,the Grantee shall repay to VEDP the amount necessary to make the local cash match actually provided equal the required level of the local match. (b) If VEDP reasonably determines that the Grantee is unable or unwilling to complete the Scope of Work by the Performance Date.VEDP may terminate this Agreement by delivering written notice of termination to the Grantee, and in such case the Grantee may,at the discretion of VEDP. be required to repay all or a portion of the Grant proceeds disbursed. 16. Termination of Agreement. VEDP may terminate this agreement for cause. Cause will be justified if the Grantee fails to perform the work in accordance with the Scope of Work, including failure to ensure sufficient skilled workers,failure to abide by industry standards, failure to obtain suitable materials or equipment, or failure to adhere to the progress scheduled established under the Scope of Work(as it may be amended pursuant to this agreement). VEDP shall notify the Grantee in writing of the intent to terminate. The Agreement shall not be terminated if the Grantee sends written notice to VEDP within seven days of receipt of the intent to terminate, and begins.within those seven days,to correct its failure to perform and proceeds diligently to cure such failure within 30 days of receipt of the notice of intent to terminate. If the Agreement is terminated under this agreement.the Grantee shall not be entitled to receive any further payment, and 5 may be required to repay pursuant to Section 15(b) of this Agreement any Grant amounts previously received. 17. Stop Work. If, through no act or fault of the Grantee,progress towards completion of the Scope of Work is suspended for a period of more than 90 days by VEDP or under an order of a court or other local, state, or federal legal authority,this Agreement may be terminated upon written agreement of the Parties. If the Agreement is terminated pursuant to this section,the Grantee shall be entitled to receive Grant payments equal to the costs incurred by the locality pursuant to the Scope of Work as of the day of the termination. 18. Notices. Formal notices and communications between the parties shall be given either by (i) personal service, (ii) delivery by a reputable document delivery service that provides a receipt showing date and time of delivery, (iii)mailing utilizing a certified or first class mail postage prepaid service of the United States Postal Service that provides a receipt showing date and time of delivery, or(iv) delivery by electronic mail (email) with transmittal confirmation and confirmation of delivery, addressed as noted below. Notices and communications personally delivered or delivered by document delivery service shall be deemed effective upon receipt. Notices and communications mailed shall be deemed effective on the second business day following deposit in the United States mail. Notices and communications delivered by email shall be deemed effective the next business day, not less than 24 hours, following the date of transmittal and confirmation of delivery to the intended recipient. Such written notices and communications shall be addressed to: if to the Grantee,to: Marc Nelson,Economic Development Director 117 Church Avenue. SW Roanoke,Virginia 24011 Email: marc.nelson@roanokeva.gov Attention: Economic Development Specialist if to VEDP,to: with a copy to: Virginia Economic Development Partnership Virginia Economic Development Partnership One James Center, Suite 900 One James Center. Suite 900 901 East Cary Street 901 East Cary Street Richmond,Virginia 23219 Richmond,Virginia 23219 Email: mdreiling@vedp.org Email: generalcounsel@vedp.org Attention: Michael Dreiling,Vice President, Attention: General Counsel Real Estate Solutions Each party may change the address for service of notice upon it by a notice in writing to the other parties hereto. 19. VEDP Not Responsible for Infrastructure Improvement. 6 The Grantee acknowledges and agrees that VEDP bears no responsibility for work performed related to due diligence, site characterization, or site development of the Site. VEDP shall not be liable to any contractor, subcontractor, supplier,laborer, architect. engineer,tenant,or other party for services performed or materials supplied in connection with any work performed related to due diligence, site characterization, or site development. VEDP shall not be liable for any debts or claims accruing in favor of any such parties against the Grantee or others or against any improvements made on the Site. VEDP shall not be an agent of the Grantee for any purposes and the Grantee shall not be deemed partners or joint venturers with VEDP.VEDP shall not be deemed to be in privity of contract with any contractor or provider of services related to site characterization or site development. VEDP shall have no liability, obligation,or responsibility whatsoever with respect to due diligence, site characterization, or site development activities. Any inspections of the site improvements made by or through VEDP are solely for purposes of administration of the Grant, and neither the Grantee or any third party is entitled to relay upon the same with respect to the quality, adequacy,or suitability of materials or workmanship, conformity with the plans and specifications. state of completion,or otherwise. 20. Miscellaneous. (a) This Agreement constitutes the entire agreement among the parties hereto as to the Grant and may not be amended or modified,except in writing, signed by each of the parties hereto. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. The Grantee may not assign its rights and obligations under this Agreement without the prior written consent of VEDP. (b) This Agreement is made.and is intended to be performed,in the Commonwealth and shall be construed and enforced by the laws of the Commonwealth. Jurisdiction and venue for any litigation arising out of or involving this Agreement shall lie in the Circuit Court of the City of Richmond,and such litigation shall be brought only in such court. (c) This Agreement may be executed in one or more counterparts, each of which shall be an original, and all of which together shall be one and the same instrument. (d) If any provision of this Agreement is determined to be unenforceable, invalid or illegal, then the enforceability. validity and legality of the remaining provisions will not in any way be affected or impaired,and such provision will be deemed to be restated to reflect the original intentions of the parties as nearly as possible in accordance with applicable law. (e) Attorney's fees shall be paid by the party incurring such fees. (f) Notwithstanding the foregoing provisions of this Agreement,if the Grantee does not complete work on the Project by the Performance Date or take any action required under this Agreement because of an "Event of Force Majeure" (as defined below), the time for achieving the applicable Target or taking such action will be extended day-for-day by the delay in meeting the applicable Target or taking such action caused by the Event of Force Majeure. "Event of Force Majeure"means without limitation,any 7 of the following: acts of God; strikes, lockouts or other industrial disturbances; act of public enemies; orders of any kind of the government of the United States of America or of the Commonwealth or any of their respective departments, agencies, political subdivisions or officials, or any civil or military authority; insurrections; riots; epidemics: pandemics; landslides; lightning; earthquakes; fires; hurricanes; tornadoes; storms; floods; washouts;droughts; arrests; restraint of government and people; civil disturbances; explosions; breakage or accident to machinery, transmission pipes or canals not caused by the Company;partial or entire failure of utilities; or any other cause or event not reasonably within the control of the Company. (g) If the Site subject to the Project is privately owned or otherwise not under the ownership and control of the Grantee,the Grantee shall provide evidence to VEDP prior to the start of work that the Grantee has obtained the necessary property interest in the land on which the Scope of Work is to be performed. If failure to provide such evidence results in a delay of the start of Work,the Grantee shall have no claim for compensation or additional damages on account of such delay, but shall be entitled to request an extension of the Performance Date as set forth in Section 6. [THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] 8 r LN WITNESS WHEREOF,the parties hereto have executed this Performance Agreement as of the date first written above. CITY OF ROANOKE,VIRGINIA By Name: Title: Date: VIRGINIA ECONOMIC DEVELOPMENT PARTNERSHIP AUTHORITY By Name: Title: Date: Attachment A: Scope of Work Attachment B: Change Order Form Attachment C: Progress Payment Application Attachment D: Progress Report Attachment E: Final Performance Report 9 EXIIIBIT A SCOPE OF WORK City of Roanoke was granted S85,000 during the FY 2023 round of Virginia Business Ready Sites Program. The City will utilize VBRSP funding to complete due diligence and preliminary engineering work that brings Tract 8 of Roanoke Centre for Industry and Technology to a Tier 3 level. The project scope of services includes preliminary geotechnical exploration and report, boundary and topographic survey,phase 1 environmental assessment,waters of the US delineation and determination,cultural resources review,threatened and endangered species review,and preliminary engineering report and cost estimates. Budget Due Dili•ence Studies Matching Matching Source 1 Source 2 Name: Name: Grant City of Expenditure Description Funding AEP Roanoke EDA Total Request Source Type: Source Type: Private Grant within Cash:$14,834 5 years:$13,500_ GeotechReport ealrtuney& S9,000 $9,000 ' po — f Boundary Survey S8,500 $8,500 Topo Survey(Aerial)&Topo S25,000 $35,000 Control Phase I Environmental Site 57,000 $7,000 Assessment Report Cultural Resource Review 53,500 $3,500 Summary Threatened&Endangered S4,500 $q,500 I Species Review Summary Wetland Delineation&COE S10,500 S10,500 Wetland Confirmation Prelim Engineering and Cost 517,000 S17,000 Estimating Totals $85,000 $0 $0 $85,000 Deadlines The following Schedule lists the target dates and performance milestones for the preparation and delivery of the Scope of Work. Performance Milestone(Due Diligence) Target Delivery Date Signed Performance Agreement 0 Project Start +3 weeks Draft Deliverable +2 months Final Completion +3 months Financial Closeout(Performance Date) +6 months VEDPgnra Economic Development Paanersh p EXHIBIT B CHANGE ORDER FORM VIRGINIA BUSINESS READY SITES PROGRAM This is a request for a change to the Scope of Work document in the performance agreement for the grant funding from the Virginia Business Ready Site Program(VBRSP)Site Development Grant. We(grantee and property owner)acknowledge that the grant funding amount will not increase due to any cost change represented here and any additional cost accrued due to this change is our(the grantee and property owner)responsibility. Any change in cost requires the funding source is identified to VEDP;any additional funding will not result in any additional fees. The request for change in scope does not automatically mean the change to the scope of work is approved. Change Order No. Date of Issuance: Site Name: Address: Grantee: Grantee Phone: Grantee Contact Name: Grantee Email: The Scope of Work is modified as follows upon execution of this Change Order: Description/Reason for Change: Benefits of Change: Cost of Not Doing the Change: Attachments: [List documents supporting change] CHANGE IN SCOPE OF WORK COST CHANGE IN SCOPE OF WORK TIMELINE [note changes in Milestones if applicable] Original Price: Original Timeline: Substantial Completion: S_ Ready for Final Payment: days or dates Price prior to this Change Order: Contract Times prior to this Change Order: Substantial Completion: S Ready for Final Payment: days or dates [Increase][Decrease]of this Change Order: [Increase][Decrease]of this Change Order: Substantial Completion: S Ready for Final Payment: days or dates New Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial Completion: S Ready for Final Payment: days or dates RECOMMENDED: ACCEPTED: By: By: Engineer/Contractor Grantee(Authorized Signature) Title: Title: Date: Date: Approved by VEDP: By: Date: Title: VEDP Peen eop 1nno EXHIBIT C PROGRESS PAYMENT AND REMITTANCE FORM VIRGINIA BUSINESS READY SITES PROGRAM Cover Sheet Sample: Site Name Grantee, Grantee Point of Contact Point of Contact Phone. Point of Contact Emad Damnation at hpema/Imoim Vandal Dowmentaeon Submitted Data attetenta/Imaita Ilmoia Teal INnount Requested hem IMP Amount Dawneoted a Match Transmission Log Sample: VIRGINIA BUSINESS READY SITE PROGRAM S ,$ 3 $ $ 3 a5 e5 3 a ,5 $ 'S 3 $ r5 a 5 .$ :, 0�5 $ Total Award Total Paid' Total Available Total Requested' Total Paid After.. Remittance MATCHING FUNDS 3 e$ 3 5 S • 'S rEDPontia Ec mic Development Partn,sh.p EXHIBIT D PROGRESS REPORT FORM VIRGINIA BUSINESS READY SITES PROGRAM PROJECT SUMMARY: Project Grantee Performance Date SUMMARY OF SCOPE OF WORK 1) Provide a brief description of the current stage of project and any completed work with the BRSP funds or matching funds to date. 2) Please include a percentage of the project completed to date. 3) What are the immediately planned works? 4) Has the site been successfully marketed to a new economic development prospect and generated any additional private investment and job creation? 5) What is required next to complete all tasks by Performance Date? 'rEDP Development Partnership TO BE CERTIFIED BY AN OFFICER OF THE GRANTEE: I certify that I have examined this report and to the best of my knowledge and belief,it is true.correct,and complete. Grantee: By: Name: Title: Date: Please return to:Leah P.Harrison,Grants Manager—Incentives-Virginia Economic Development Partnership.804.213.6682. lharrison@vedp.org. '/EDP Development Partnersh p EXHIBIT E FINAL REPORT FORM VIRGINIA BUSINESS READY SITES PROGRAM PROJECT SUMMARY: Project Grantee Performance Date PROJECT PERFORMANCE:' Performance Measurement Pre-Award Post Award Contiguous Acreage Zoning Site Tier:2 Project Cost 'Final,actual performance will be reported on VEDP's public reporting website. 2 Attach the site's updated Characterization Letter. Project Investment Breakdown Amount Total BRSP Funds Expended S Total Match Ex.-nded Total Project Investment S Total linear feet of ROW acquired Total linear feet of gas line constructed Total linear feet of water line constructed Total linear feet of sewer line constructed Total linear feet of rail line constructed Total linear feet of electrical line constructed Linear feet of road constructed Acreage of pad created Total increase in natural gas capacity(above starting) Total increase in water capacity(above starting) Total increase in sewer capacity(above starting) Total increase in electrical capacity(above starting) Engineering studies and reports completed Other work completed(Such as buildings demolished, water tanks constructed,traffic light installation,etc.) 1) Provide a brief description of the full scope of work completed with the BRSP funds. EDP �,. Economic Development Pnrtnershp 2) Please provide a brief description of the full scope of work completed with matching funds,if scope differs from BRSP. 3) What was the biggest obstacle to project completion? 4) What additional scope of work,if any,is required to advance sire readiness?Has any funding been identified for this scope of work? 5) Please describe any additional prospect activity that has occurred during or since the project. r VEDPrynia Em-namx Development pnrtnwahip TO BE CERTIFIED BY AN OFFICER OF THE GRANTEE: I certify that I have examined this report and to the best of my knowledge and belief,it is true.correct,and complete. Grantee: By: Name: Title: Date: Please return to:Leah P.Harrison.Grants Manager—Incentives-Virginia Economic Development Partnership,804.213.6682, lharrisongvedp.org. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of May 2023. No. 42653-051523. AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Cove Roan & 22"d Street, N.W., Stormwater Drainage Improvement Project; authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City wants and needs certain real property rights, to include temporary construction and/or permanent easements of variable length and width, and such other real property interests as needed, as set forth in the City Council Agenda Report dated May 15, 2023, for the Project, in the general vicinity of Cove Road and 22"d Street, N.W., Roanoke, Virginia. The proper City officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property interests and appropriate ancillary rights with respect to the real property parcels referred to in the above mentioned City Council Agenda Report, and any other real property interests that may later be determined by City as needed for the Project. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager is further authorized to execute appropriate acquisition documents for the above mentioned parcels for such consideration as deemed appropriate for the necessary interests, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available in the Project's account for such purposes, without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form by the City Attorney, the Director of Finance is authorized to pay the respective consideration to the owner of the real property interests conveyed, certified by the City Attorney to be entitled to the same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: • �, cM— City Clerk. 2 ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 15, 2023 Subject: Acquisition of real property rights for Stormwater Drainage Improvement Project— Cove Road and 22nd Street, N. W. Background: In September 2019, the City applied for VDOT Local Revenue Sharing Funds for the Cove Road & 22nd Street NW Stormwater Drainage Improvements Project. In June of 2020, Council authorized the appropriation of these funds. The stormwater improvement project includes the installation of storm drainage pipes and structures along with sidewalk and curb and gutter improvements as needed. The project is along Cove Rd from 1311 Cove Rd to the intersection with Delaware Ave NW, and along Delaware Ave NW from the intersection with Cove Rd until 2431 Delaware Ave NW. At this point, the proposed stormwater infrastructure will tie into the existing stormwater system. Once complete, the project will alleviate neighborhood flooding within this corridor. In order to construct, operate, and maintain the proposed improvements, the City will need to acquire real property rights from one or more property owners. Considerations: City Council action is necessary to authorize the acquisition of real property rights needed for the Cove Road & 22nd Street NW Stormwater Drainage Improvements Project. The real property rights needed are outlined below, but are subject to minor variation of location and extent pending final engineering design. Funding for acquisition of the real property rights will be available in the multi-year account (Acct 03-530-3055). Temporary construction easements of variable length and width are required to accommodate construction activities and will affect five (5) properties. The City may also need to acquire various other property rights involving the property listed below and other properties which have not yet been identified for this project. The property that has been identified so far is as follows: Tax Map Address Owner Required Property Rights Parcel Number 2340301 1126 22nd St NW Steelman, Debra Temporary Construction Easement 2340302 1120 22nd St NW McAllister, Daniel Temporary Construction Easement 2430444 2502 Delaware Ave Poindexter and Temporary Construction NW Silvergate Easement Properties LLC 2430413 2431 Clifton St NW Hawks Point Temporary Construction Properties LLC Easement 2430410 2501 Clifton St NW Tate, Sterling Temporary Construction Easement Recommended Action: Authorize the acquisition of any real property rights needed to construct the proposed Cove Road & 22nd Street NW Stormwater Drainage Improvements Project, including but not limited to the specific property rights identified in the City Council Agenda Report, by negotiation and execution of the appropriate acquisition documents by the City Manager or his designee, such documents to be approved as to form by the City Attorney. Bob Cowell, City Manager Distribution: Council Appointed Officers Amelia C. Merchant, Deputy Director of Finance Ian Shaw, P.E., Acting Director of Public Works Michael Venable, Acting Stormwater Manager Cassandra L. Turner, Economic Development Specialist Elizabeth Paden, P.E., Stormwater CIP Program Manager IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of May 2023. No. 42654-051523. A RESOLUTION accepting the Carilion Clinic FEC Grant to the City of Roanoke; authorizing the execution of any documents necessary to receive such grant; and authorizing the City Manager or his designee to take such further actions and execute such other documents as may be necessary to obtain, accept, implement, administer, and use such grant funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the Carilion Clinic FEC Grant offered by Carilion Clinic in the amount of$10,000, with no local match, as more particularly described in the City Council Agenda Report dated May 15, 2023. 2. The City Manager or his designee is hereby authorized to execute and file, on behalf of the City, a Letter of Agreement and any documents setting forth the conditions of this grant in a form approved by the City Attorney. 3. The City Manager or his designee is authorized to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and use such grant funds, as allowed by the terms and conditions of the Agreement, with any such documents being approved as to form by the City Attorney. ATTEST: City Clerk. - IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of May 2023. No. 42655-051523. AN ORDINANCE to appropriate funding from the Carilion Clinic to supplement funding for the Financial Empowerment Center for financial counseling of low and moderate income individuals, amending and reordaining certain sections of the 2022-2023 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Program activities 35-310-8346-2066 $ 10,000 Revenues Carilion Financial Empowerment Grant CY23 35-310-8346-8349 $ 10,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: Ottd. City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 15, 2023 Subject: Acceptance of a 2023 Carilion Clinic Grant Award. Background: Carillon Clinic (Carilion) is an academic medical center with a focus that is three-fold: patient care, research, and education. Each year Carillon awards grants to non-profit and government organizations to fund projects that address one or more priorities identified in the Roanoke Valley Community Health Assessment (CHA). The priorities identified in the 2021 Roanoke Valley CHA include access to mental health/behavioral health services, access to substance abuse services, alcohol and drug use, mental health problems (general), poverty/low average household income, affordable/safe housing, transportation/transit system, lack of family/social support systems, access to primary care and COVID-19 impact. The City of Roanoke has been awarded a grant by Carilion to provide funding for the Roanoke Financial Empowerment Center (FEC). The FEC is a project that the City is implementing in conjunction with the Cities for Financial Empowerment (CFE) Fund, Inc.; an organization with a mission to help improve the financial stability of low and moderate-income households around the country. The CFE provides funding to embed financial empowerment strategies into local government infrastructures. In practical terms, the CFE 's goal is to make free, one- on-one professional financial counseling a standard public service provided by the participating municipality. Considerations: City Council action is needed to accept the Carilion Grant award and authorize the City Manager or his designee to execute a Letter of Agreement ("LOA") between Carillon and the City. A copy of the Grant Agreement LOA is attached to this letter. The grant is in the amount of$10,000 and is intended to provide support for the most critical operational aspects of the FEC as requested. Recommended Action: Accept the Grant as described above and authorize the City Manager or his designee to execute any required grant agreements, including the attached LOA, to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $10,000 and appropriate $10,000 into accounts to be established in the Grant Fund by the Director of Finance. Bob Cowell, City Manager Distribution: Council Appointed Officers Angela O'Brien, Assistant City Manager Marc B. Nelson, Director of Economic Development Amelia C. Merchant, Deputy Director of Finance Laura M. Carini, Senior Assistant City Attorney Brandon Meginley, Financial Stability Specialist C RILIONCLINIC December 12, 2022 Mr. Brandon Meginley City of Roanoke 215 Church Ave SW Room 364 Roanoke, VA 24011 Dear Mr. Meginley: On behalf of Carilion Clinic, we are pleased to inform you that the City of Roanoke hereinafter referred to as the "Recipient Organization") has been selected for a grant award in the amount of$10,000 toward support of the Roanoke Financial Empowerment Center (hereinafter referred to as the "Project"). The cycle for this grant is from January 1, 2023, through December 31, 2023. This Letter of Agreement (hereinafter referred to as the"Letter") sets forth the terms of your grant and the manner in which it will be administered. It includes a description of your project; the specific personnel, items or operations for which Carillon Clinic will pay; specific goals the project should meet; reporting requirements; payment process; evaluation criteria; and other items. Please review this letter carefully so that you understand, and are in agreement with, the stated terms. It is important that this office communicate with one person in your organization. If the grant proposal author will not be serving in this capacity for the year long award cycle, please forward a letter to this office identifying the project manager. Two original letters shall be signed: one for your records as the designated orolect manager and the other for Carilion Clinic records. Please return one signed original copy of the letter to Keevie Hairston, Carilion Clinic, 1 Riverside Circle, Suite 402, Roanoke, Virginia 24016 by January 1, 2023, or as soon as possible. The first payment will be distributed on or about the first of the month following Carillon Clinic's receipt of a signed copy of this Letter. Planning and Community Development 1 Riverside Circle,Ste.402 Roanoke,Virginia 24016 CARILION CLINIC PROJECT DESCRIPTION: The Roanoke Financial Empowerment Center (FEC) provides no-cost, one-on-one financial counseling as a public service to Roanoke area residents. The Roanoke FEC counselors help with a variety of financial matters and assist clients on their path toward financial wellness and stability. Counselors conduct a Financial Health Assessment, or FHA, with their clients. The FHA provides a clear picture of an individuals' current financial situation. In addition, counselors employ a variety of techniques, such as budgeting and reviewing credit reports, to help their clients visualize and understand their current financial situation. Counselors work with clients to identify their financial goals. USE OF CARILION CLINIC GRANT FUNDS: Carilion Clinic funding is intended to provide support for the most critical operational aspects of the Roanoke Financial Empowerment Center Project. SPECIFIC PROJECT OBJECTIVES, GOALS,AND OUTCOMES: Objectives 1. Each financial counselor holds 600 financial counseling sessions over the course of one year, or 1800 total financial counseling sessions are held during the grant period. 2. Each financial counselor helps clients achieve 200 financial outcomes over the course of one year, or clients achieve 600 total financial outcomes during the grant period. Financial outcomes include opening a bank account; using bank accounts actively; establishing a credit score; increasing a credit score by at least 35 points; decreasing non-mortgage debt by at least 10%; reducing the number of delinquent accounts; saving at least one week's worth of income; adopting new savings behaviors; &accessing a public support program in the community 3. Receive an average of 65 client referrals to the FEC per month from community partner agencies. 4. 50 percent of clients with a credit score service plan will increase their credit scores, with 30 percent of the clients who increase their credit score achieving an increase of 35 points or more. 5. 40 percent of clients with a debt reduction service plan reduce their debt, with 50 percent of the clients who reduce their non-mortgage debt achieving a reduction of 10 percent or more. Planning and Community Development 1 Riverside Crcie, Ste 402 Roanoke,Virginia 24016 Expected Outcomes Outcome 1 (for Objective 1): Each Financial Empowerment Center counselor holds 600 financial counseling sessions over the course of one year, or 1800 total financial counseling sessions are held during the grant period. Outcome 1 (for Objective 2): Each Financial Empowerment Center counselor helps clients achieve 200 financial outcomes over the course of one year, or clients achieve 600 total financial outcomes during the grant period. Financial outcomes include opening a bank account; using bank accounts actively; establishing a credit score; increasing a credit score by at least 35 points; decreasing non- mortgage debt by at least 10%; reducing the number of delinquent accounts; saving at least one week's worth of income; adopting new savings behaviors; & accessing a public support program in the community. Outcome 1 (for Objective 3): Receive an average of 65 client referrals to the FEC per month from community partner agencies. Outcome 1 (for Objective 4): 50 percent of clients with a credit score service plan will increase their credit scores, with 30 percent of the clients who increase their credit score achieving an increase of 35 points or more. Outcome 1 (for Objective 5):40 percent of clients with a debt reduction service plan reduce their debt, with 50 percent of the clients who reduce their non- mortgage debt achieving a reduction of 10 percent or more. Planning and Community Development 1 Riverside Circle,Ste.402 Roanoke,Virginia 24016 REPORTING REQUIREMENTS: The Recipient Organization must complete the online progress report sent by Carilion Clinic at the end of each reporting period. There are two reporting periods in the grant cycle with each providing an overview of activity during half of the grant period with focus on program effectiveness and measurable program outcomes. The following schedule shows when each report is due to Carillon Clinic. In addition, a site visit may be scheduled for new grantees or if there is a documented change in program goals, objectives, or outcomes. Report Deadline ANNUAL REPORTING CYCLE Jan. 1, Grant Cycle Begins 2023 First Payment (pending receipt of letter) Apr. 1, 2023 Second Quarterly Payment Jun. 15, 2023 First Online Progress Report Due Jul. 1, 2023 Third Quarterly Payment(pending receipt of report) Oct. 1, 2023 Fourth Quarterly Payment Jan. 15, 2024 Final Online Progress Report Due Planning and Community Development 1 Riverside Circle,Ste 402 Roanoke,Virginia 24016 PAYMENT PROCESS: Grant payments will be made in four quarterly installments as follows: Payment Schedule First Payment On or about January 1s'. following Carilion Clinic's $2,500 receipt of the signed Letter of Agreement Second Payment s� $2,500 On or about April 1 Third Payment On or about July 1°t, following receipt of the First $2,500 Progress Report Fourth Payment On or about October 1st $2,500 EXPENDITURES OF GRANT FUNDS: The grant is for the purpose(s)stated in this Letter. The funds provided may be spent only in accordance with the terms set forth herein. The Project is subject to modification only with Carillon Clinic prior written approval. Expenses charged against this grant may be incurred only as necessary to carry out the purpose(s) and activities of the approved project. The grantee organization is responsible for the expenditure of funds and for maintaining adequate supporting records consistent with generally accepted accounting practices. Carillon Clinic reserves the right to audit the financial records, review insurance coverage of the grantee organization, and other records as appropriate. Planning and Community Development 1 Riverside Circle,Ste.402 Roanoke,Virginia 24016 PROJECT EVALUATION: Carillon Clinic will evaluate each project utilizing several instruments which may include: progress reports, site visits, identifiable reports indicating progress toward achievement of outcomes, patient/client satisfaction surveys, partner assessment surveys, and other relevant data. These instruments will be used to determine: • The extent to which the Recipient Organization has met its objectives, communication plan, and timetable • The Recipient Organization's progress in generating or attracting resources to improve, strengthen, and sustain the Project and/or Organization • The extent of community collaboration, commitment, and support for the Project • The cost-effectiveness of the Project's approach • The overall value of the Project's approach to enhancing community health and/or quality of life through demonstration of specific and measurable program outcomes (including client feedback and performance improvements). PUBLIC RELATIONS/COMMUNICATIONS: The Recipient Organization agrees to recognize Carillon Clinic for its support wherever possible, including all special events and fundraisers during the grant cycle noted on page one of this letter. In addition,the Recipient Organization agrees to provide Carillon Clinic designees with opportunities to participate in public events which highlight the project; respects and agrees to requests from Carilion Clinic to provide pictures, photo opportunities, or written materials for promotion purposes; and agrees to respect and protect the proprietary rights of Carilion Clinic with regard to data, research and original information. Published materials should specifically recognize Carilion Clinic's support and/or utilize the Carillon Clinic logo, and copies of published materials shall be provided to Carilion Clinic as soon as they become available. A Carllion Clinic logo is available by contacting our office. Carillon Clinic encourages submission of relevant success stories and photographs as they add realism to stakeholders' understanding of Carilion Clinic's programs. CONFIDENTIALITY: The organization of Carillon Clinic, its grant making and monitoring policies and procedures and its grant application and other materials are proprietary and confidential information. The Recipient Organization agrees to maintain the confidentiality of such information and, except as provided under Public Relations/Communications above, agrees not to share such information with others without the prior written consent of Carillon Clinic. The Recipient Organization has shared or will share certain grant application and periodic reports. Carilion Clinic reserves the right to make exceptions by sharing this information with designated entities and funding bodies. Carillon Clinic agrees to notify Recipient Organization if information is shared. Planning and Community Development 1 Riverside Circle,Ste 402 Roanoke,Virginia 24016 SPECIAL PROVISIONS: A condition of this grant is that the Recipient Organization is an exempt organization as defined in Section 501(c) (3) of the Internal Revenue Code. All grants are made and all funds should be used in accordance with current and applicable laws and pursuant to the Internal Revenue Code, as amended, and the regulations issued thereunder. The Recipient Organization must maintain its exempt organization status throughout the term of the grant and agrees to notify Carilion Clinic of any termination or attempted termination of such status by the Internal Revenue Service during the grants term. In addition, organizations receiving Carilion Clinic grants are generally not eligible for other Carillon Clinic funds or sponsorships for special events and fundraisers. EXTRAORDINARY CIRCUMSTANCES: In the event of the Recipient Organization's failure to perform or to comply with a substantial portion of the terms of this Letter, Carillon Clinic reserves the right to terminate this grant. Carillon Clinic also reserves the right to terminate this grant if Carilion Clinic determines that payment of the grant would be in violation of any applicable law, rule or regulation or would violate the terms of any contract or agreement to which Carillon Clinic or any of its affiliates is a party. Planning and Community Development 1 Riverside Circle,Ste.402 Roanoke,Virginia 24016 LIMIT OF COMMITMENT: Unless otherwise stipulated in writing,this grant is made with the understanding that Carillon Clinic has no obligation to provide other or additional support to the grantee organization. We extend best wishes on the award and much success with your project. Sincerely, . Holland, olf J. obes ShirleyY Y , Vice President, Manager, Planning & Community Development Community Benefit Carillon Clinic Carillon Clinic 7• v i 2,1J7/2 2_ Date Date We agree to all terms and conditions set forth in the Letter of Agreement and understand that the Recipient Organization will receive its first grant payment on or about the first of the month following Carillon Clinic's receipt of a signed copy of this Letter. Project Manager Board of Directors, Chairperson Recipient Organization Recipient Organization Date Date Planning and Community Development 1 Riverside Circle,Ste.402 Roanoke,Virginia 24016 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of May 2023. No. 42656-051523. A RESOLUTION approving the City of Roanoke's 2023 HUD Annual Plan update to the 2020-2024 Consolidated Plan; authorizing the City Manager or the City Manager's designee, to execute all necessary documents pertaining thereto; and further authorizing the City Manager or the City Manager's designee to submit such plan to the United States' Department of Housing and Urban Development (HUD) for final review and approval. WHEREAS, the City of Roanoke's 2020-2024 Consolidated Plan was adopted by City Council and approved by HUD in 2020 which addressed the City's proposed use of entitlement funding received by HUD (Community Development Block Grant, HOME Investment Partnership and Emergency Solutions Grant Programs) used to provide affordable housing, public services, neighborhood revitalization, economic development, and homelessness prevention services to low- and moderate-income persons, WHEREAS, an Annual Plan update to the Consolidated Plan that describe the specific activities to be undertaken for each program year, is required to be submitted to HUD each year for approval, WHEREAS, the 2023 Annual Plan contains a budget of $5,756,217 in total funding, including unspent CARES Act funding. A public hearing was held on November 9, 2022 to receive citizen input on the development of the City's 2023 Annual Plan; a second public hearing was held on April 27, 2023, during which the public had a 30-day period from April 7, 2023, to May 7, 2023, to comment on the proposed 2023 Annual Plan; WHEREAS, the City's 2023 Annual Plan is required to be submitted to HUD for final review and approval, upon completion of such 30-day public comment period, pending City Council's approval. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City's proposed 2023 Annual Plan update to the 2020-2024 Consolidated Plan, which contains a budget of$5,756,217 in HUD entitlement funding, including CARES Act funding, a majority of which funding will be used for projects in the Belmont-Fallon Target Area, all as more particularly set forth in the City Council Agenda Report dated May 15, 2023, is approved. 2. The City Manager, or his designee, is hereby authorized to execute any necessary documents pertaining to the City's 2023 Annual Plan update to the 2020-2024 Consolidated Plan, and to submit such plan to HUD for final review and approval. ATTEST: Cad" 7 -- City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 15, 2023 Subject: Approval of the 2023 Annual Plan Update to the 2020 - 2024 HUD Consolidated Plan. Background: The City of Roanoke receives approximately $2.6 million in funding each year from the US Department of Housing and Urban Development under the Community Development Block Grant (CDBG), HOME Investment Partnership (HOME) and Emergency Solutions Grant (ESG) programs. These funds support programs to provide affordable housing, public services, neighborhood revitalization, economic development, homelessness prevention, and services to low and moderate income people. The City's funds are often heavily leveraged with funding and in-kind support provided by the non-profit agencies that are contracted to provide those services. Each program provides for the City to recover a percentage of funding for administrative costs to manage the funds. Remaining unspent funds from the CARES Act will be completely expended under this plan. The plan includes initial expenditure of HOME-ARP funding allocated under the American Rescue Plan Act in 2021. The City is required to submit a five-year Consolidated Plan with a related Annual Plan to HUD for approval. The Consolidated Plan, adopted and approved in 2020, covers the years 2020- 2024 and describes the City and its overall priorities and objectives for the anticipated funds for the next five years. Each year, the City is required to develop an Annual Plan to describe the specific activities to be undertaken for the program year, which coincides with the City's fiscal year. In compliance with the City's Citizen Participation Plan and HUD requirements, a public meeting was held on November 9, 2022 to receive citizen input on development of the 2023 Annual Plan. A second required public hearing was conducted by City Council on April 27, 2023. A 30-day public comment period was properly publicly advertised in advance of the comment period from April 7, 2023 to May 5, 2023. A summary of all comments will be provided as part of the submission of the 2023 Annual plan. Considerations: The proposed HUD Annual Plan contains a budget of$5,756,217. The plan directs a majority of CDBG and HOME funds into the Belmont Fallon Target Area, supporting $1,612,665 in projects and programs during the third full year of funding in this target area. Recommended Action: Approve the 2023 HUD Annual Plan and authorize the City Manager, or the City Manager's designee, to execute and submit the document to HUD for review and approval, and to execute any necessary additional documents pertaining thereto, all such documents to be approved as to form by the City Attorney. Bob Cowell, City Manager Distribution: Council Appointed Officers Angela O'Brien, Assistant City Manager W. Brent Robertson, Assistant City Manager/Director of Finance Chris Chittum, Executive Director of Community Development and Placemaking Jillian Papa-Moore, Acting Director of Planning, Building and Development Keith Holland, Community Resources Program Administrator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE amending and reordaining Division 2, Permanent Committees, Article XIV Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Section 2-306 Gun Violence Prevention Commission,Code of the City of Roanoke(1979),by the addition of(b) (4), (5), (6), and (7); establishing an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Amend and reordain Division 2, Permanent Committees and Boards, Article XIV Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Section 2-306,Gun Violence Prevention Commission, Code of the City of Roanoke(1979),by the addition of(b) (4), (5), (6), and (7) as amended, as follows: Sec. 2-306 Gun Violence Prevention Commission * * * (b) Purpose, Responsibility * * * (4) It may make recommendations to and assist city council and the city manager in determining what funds should be provided in the city's budget for resources to assist in the reduction of gun violence and for the work of the commission. (5) It may advise city council and the city manager regarding the participation in or sponsoring by the city of performances, programs or other endeavors to assist in the reduction of gun violence. (6) It may seek donations, offers of services, and grants to further its projects and activities and those of the city. (7) It shall, subject to administrative procedures promulgated by the city manager, review applications or requests for funding made to the city by private nonprofit agencies; advise the council as to the merits of funding the programs of such agencies; recommend an allocation of funding to such agencies; and monitor and evaluate the programs of such agencies. * * * 2. The ordinance shall be in full force and effect upon its passage. 3. The second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. Pri."111.1. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 15, 2023 Subject: Amendment of the City Code, Chapter 2, Administration, Section 2-306 Gun Violence Prevention Commission. Background: At a joint meeting of City Council and the City's Gun Violence Prevention Commission, proposed changes to the City Code were presented to City Council. The City recently received several grants to help the City combat gun violence. These grant funds were appropriated by City Council, reviewed by the Gun Violence Prevention Commission, recommendations made to the City Manager, and awards made and funds expended by the City Manager. The proposed City Code amendments seek to establish a similar, but different, review process utilized by the City's Art's Commission for the issuance of grants. Under the Art's Commission's process City Council reviews the annual funding prior to finalizing such award. This proposed code amendment to the Gun Violence Prevention Commission will differ from the process used by the Arts Commission and the Human Services Advisory Board. Currently, when the Arts Commission and the Human Services Advisory Board receive grant funding outside of their annual funding and such funds are appropriated, the award of such grant funds are not presented to Council for further review. This code amendment to the Gun Violence Prevention Commission provides that any recommendations of grant funding made by the Commission on behalf of the City will be presented to the City Council prior to being awarded. Pursuant to Council's request at its joint meeting with the Gun Violence Prevention Commission, the proposed amendments are being brought forward with the understanding that additional changes can be made if warranted after the Municipal Auditor has concluded his audit. A copy of the proposed code changes were provided to the Municipal Auditor prior to sharing such proposed changes with Council. The proposed amendments seek to clarify the City of Roanoke's gun violence funding support of prevention, intervention, and response efforts and to confirm that the Gun Violence Prevention Commission review process is similar to other existing City Advisory Boards and Commissions. Recommended Action: I recommend that City Council adopt the attached ordinance adding to Section 2-306 Gun Violence Prevention Commission (b) (4), (5), (6), and (7) to add various responsibilities of the Commission. f Timothy Spencer, City Attorney Distribution: Council Appointed Officers IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of May 2023. No. 42657-051523. AN ORDINANCE amending Chapter 2, Administration, of the Code of the City of Roanoke (1979), as amended, by amending §2-303, Personnel committee, and §2-304(a), Legislative committee, and dispensing with the second reading of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 2-303, Personnel committee, and §2-304(a), Legislative committee, of Chapter 2, Administration, of the Code of the City of Roanoke (1979), as amended, are hereby amended and reordained to read and provide as follows: * * * §2-303. Personnel committee. The personnel committee of city council shall be composed of all members of the council. The committee shall select a chair from among its members. The personnel committee shall have the responsibility of screening, interviewing and selecting the person best qualified to fill any vacancy that I may occur in any of the six (6)four (4) full-time positions within city government which are appointed or elected by city council. The personnel committee shall also have the responsibility for evaluating the aforementioned council appointees. on their anniversary dates. §2-304. Legislative committee. (a) The legislative committee shall be composed of at least four (4) members of the Council, and two (2) members appointed by the school board. The committee shall select a chair from among its members who are members of Council. The City Clerk shall serve as City Attorney shall appoint the secretary of the committee from their staff. and The City Clerk shall maintain the minutes as a permanent record. The committee shall meet on call of any member or the Mayor. * * * 2. Pursuant to Chapter 12 of the Charter, the second reading of this ordinance is hereby dispensed with. ATTEST: CMA--e-17 Czt,eitet. A _ ____ -___ City Clerk. _ -- ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 15, 2023 Subject: Amendment of the City Code, Chapter 2, Administration, Section §2-303, Personnel committee, and Section §2-304(a), Legislative committee. Background: The Chair of the Legislative Committee has requested that Section 2-304(a) be amended by removing the responsibilities of the City Clerk's Office to act as the secretary to the Committee since the Clerk's Office has not had this responsibility for several years. A member of the City Attorney's Office has been serving as secretary for the past several years. The City Attorney's Office will continue to provide a secretary for the Legislative Committee. While reviewing the above it was also noted that there are currently four (4) council-appointed officers supervised through the Personnel Committee. The Code currently indicates that there are six (6) such positions. Recommended Action: I recommend that City Council adopt the attached ordinance with the amendments to Chapter 2, Administration, §2-303, Personnel committee, and §2-304(a), Legislative committee. Timothy Spencer, City Attorney Distribution: Council Appointed Officers IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of May 2023. No. 42658-051523. A RESOLUTION approving and accepting the Settlement Funds from a class-action suit filed against Monsanto Company for the adverse impacts of Polychlorinated Biphenyls("PCBs")to contaminated property and the City's stormwater systems. BE IT RESOLVED BY the Council of the City of Roanoke that: 1. City Council hereby approves the settlement of a class action lawsuit against the Monsanto Company in which the City has been awarded $3,569,658 to compensate the City for damage caused by PCBs in contaminating property and the City's stormwater systems. 2. City Council hereby authorizes the acceptance of Monsanto Class Action Settlement Funds in the amount of$3,569,658, received by the City of Roanoke on April 13, 2023 for the restitution and remediation of contaminated property, stormwater and/or stormwater systems including compliance with 2010 TMDL, all as more fully set forth in the Council Report dated May 15, 2023. 3. The City Manager is authorized to execute on behalf of the City,in a form approved by the City Attorney, any necessary settlement documents. ATTEST: Cteilist/ (i)2C-4(6/ City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of May 2023. No. 42659-051523. AN ORDINANCE appropriating funding from the Commonwealth of Virginia Department of Transportation, amending and reordaining certain sections of the 2022- 2023 Stormwater Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 Stormwater Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Stormwater Fund Expenditures Approp. From Third Party 03-530-3078-9004 $ 3,569,658 Revenues PCB Monitoring and Source Tracking 03-530-3078-3078 $ 3,569,658 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: /1 1. City Clerk. _ ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 15, 2023 Subject: Acceptance of Monsanto Class Action Settlement Funds related to Polychlorinated Biphenyl (PCB) contamination. Background: Polychlorinated Biphenyls (PCBs) are organic chemicals that were used in numerous industrial processes until their ban under the 1979 Toxic Substances Control Act (TSCA) due to health concerns related to disruption of the endocrine, thyroid, nervous, cardiovascular and reproductive systems. In spite of the production ban on these chemicals 43 years ago, PCBs persist indefinitely in the environment because they are highly resistant to any form of degradation — as such, they are broadly regarded as a "Forever Chemical" in the scientific and environmental community. The extensive production and use of PCBs prior to their ban means that they are often found in waterways as a result of past use. A 2010 EPA study identified PCB concentrations in excess of state water quality standards in the Roanoke River, Peters Creek and Tinker Creek and set forth a Total Maximum Daily Load (TMDL) or reduction level required to meet water quality standards. As such, the City is required to reduce PCBs by >99% of existing loading and has set forth a path for addressing this TMDL in the 2020 PCB TMDL Action Plan. The Stormwater Division of Public Works is currently working with the University of Maryland Baltimore County to better define the distribution of PCBs in our waterways and to identify methods to satisfy our TMDL. Across the U.S., approximately 400 similar PCB TMDL studies have been performed and approved by EPA, resulting in a significant cleanup liability for localities and other stakeholders in which PCBs have been found. As such, thirteen cities, counties and other governmental entities filed a class action suit against Monsanto Company and several subsidiaries (the primary producer of PCBs) for damages related to PCB contamination of waterbodies and stormwater systems. Considerations: The Class Action suit was concluded as a Settlement, with several different Settlement classes. As the City is subject to the 2010 TMDL noted previously, the Settlement entitles the City to receipt of$3,569,658.00 which was sent to the City on April 13, 2023. As per the Court Order, these funds are intended to compensate for restitution and remediation of contaminated property, stormwater and/or stormwater systems including compliance with the 2010 TMDL. Recommended Action: Accept the Monsanto Class Action Settlement Funds in the amount of$3,569,658.00 for the purpose of restitution and remediation of contaminated property, stormwater and/or stormwater systems including compliance with the 2010 TMDL. Authorize the City Manager or his designee to sign any required documents, in a form approved by the City Attorney. Adopt the accompanying Budget Ordinance to establish revenue estimates for the funding sources identified above and appropriate funding in the same amount to the existing expenditure account (Acct 03-530-3078), PCB Monitoring and Source Tracking. Bob Cowell, City Manager Distribution: Council Appointed Officers Ian Shaw, P.E., AICP, Acting Director of Public Works Michael Venable, Acting Stormwater Manager David Collins, Senior Assistant City Attorney Marcus Aguilar, Ph.D., P.E., Civil Engineer II Mckenzie Brocker, Water Quality Administrator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of May 2023. No. 42660-051523. AN ORDINANCE to appropriate funding from the Commonwealth, federal and private grant for various educational programs, amending and re-ordaining certain sections of the 2022-2023 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2022-2023 School Grant Fund Appropriations be, and the same are hereby, amended and re-ordained to read and provide as follows: APPROPRIATIONS Original Budget Changes Requested Final Budget 302- 110- 1101- 1000- 137S- 61310- 41129- 0- 01 $ 42,594.00 $ $ 42,594.00 Personal Services - 5,994.40 Benefits 302- 110- 1101- 1000- 137S- 61310- 42201- 0- 01 5,994.40 65,994.40 Prof Other Prof Services 302- 110- 1101- 1000- 137S- 61310- 43313- 0- 01 66,929.2323 2,000.00 Travel 302- 110- 1101- 1000- 137S- 61310- 45551- 9- 00 2,000.00 - Materials&Supplies 302- 110- 1101- 1000- 137S- 61310- 46613- 3- 01 65,097.77 970.20 66,067.97 Teachers 302- 110- RPLU-1000- 332S- 61100- 41121- 9- 06 620,981.55 155,993.96 776,975.51 302- 110- RPLU-1000- 332S- 61100- 42201- 9- 06 55,247.47 11,933.54 67,181.01 Social Security - 123,754.33 Contracted Transportation(Buses) 302- 110- RPLU-1000- 332S- 61100- 43343- 9-06 123,754.33 2,048.49 Postage 302- 110- RPLU-1000- 332S- 61100- 45521- 9- 06 2,048.49 Printing 302- 110- RPLU-1000- 332S- 61100- 44450- 9-06 3,314.85 - 303,31- 3,314.854.8 8 Curriculum 302- 110- RPLU-1000- 332S- 61100- 46640- 9-06 309,717.31 077.31 Supplemental 302- 110- 0000- 1000- 198S- 61100- 41129- 9-00 27,868.08 9,7, 6 .08 Social Security 302- 110- 0000- 1000- 198S- 61100- 42201- 9-00 2,131.92 - 11 Supplemental 302- 110- 0000- 1000- 201S- 61100- 41129- 9-00 32,512.77 2 32,512.92 77 Social Security 302- 110- 0000- 1000- 201S- 61100- 41129- 9-00 2,487.23 - 3 Supplemental 302- 110- 0000- 0280- 211S- 61100- 41129- 3- 01 95,270.00 95,270.06 Social Security 302- 110- 0000- 0280- 211S- 61100- 42201- 3- 01 7,288.16 - 1- Prof Other Prof Services 302- 110- 0000- 0280- 211S- 61100- 43313- 3- 01 51,518.00 51,518.00 2,208.00- Travel Mileage 302- 110- 0000- 0280- 211S- 61100- 45551- 3-01 2,208.00 _ 45,929.73 Materials&Supplies Educational 302- 110- 0000- 0280- 211S- 61100- 46614- 3-01 45,929.73 - 9.73 Supplemental 302- 110- 0000- 0280- 212S- 61100- 41129- 2-01 106,400.00 106,409.60 Social Security 302- 110- 0000- 0280- 212S- 61100- 42201- 2-01 8,139.60 _ 1 - Prof Other Prof Services 302- 110- 0000- 0280- 212S- 61100- 43313- 2-01 41,400.00 41,400.00 00.00 Travel Mileage 302- 110- 0000- 0280- 212S- 61100- 45551- 2-01 2,760.00 50,076.24 Materials&Supplies Educational 302- 110- 0000- 0280- 212S- 61100- 46614- 2-01 50,076.24 - 123,900.00 Supplemental 302- 110- 0000- 0280- 213S- 61100- 41129- 2-01 123,900,009,478.35 Social Security 302- 110- 0000- 0280- 213S- 61100- 42201- 2-01 9,478.35 -- 24,565.00 Prof Other Prof Services 302- 110- 0000- 0280- 213S- 61100- 43313- 2- 01 24,565.00 Travel Mileage 302- 110- 0000- 0280- 213S- 61100- 45551- 2-01 2,760.00 2,760.00 - 57,Materials&Supplies Educational 302- 110- 0000- 0280- 213S- 61100- 46614- 2-01 57,981.2457,981.2498 .24 Supplemental 302- 110- 0000- 0280- 214S- 61100- 41129- 2-01 93,380.003, 80.00 Social Security 302- 110- 0000- 0280- 214S- 61100- 42201- 2-01 7,143.57 -- 17,143.57 Prof Other Prof Services 302- 110- 0000- 0280- 214S- 61100- 43313- 2-01 10,344.00 - 1,656.00 Travel Mileage 302- 110- 0000- 0280- 214S- 61100- 45551- 2-01 1,656.00 _ 3 ,656.00 Materials&Supplies Educational 302- 110- 0000- 0280- 214S- 61100- 46614- 2-01 36,542.99 6,542.99 Teacher Stipends 302- 110- 0000- 1000- 349S- 61100- 41129- 9- 01 27,868.00 3 7, 68.00 Social Security 302- 110- 0000- 1000- 349S- 61100- 42201- 9- 01 2,132.00 $ 2,171,420.28 $ 168,897.70 $ 2,340,317.98 REVENUE Original Budget Changes Requested Final Budget Federal Grant Receipts 302- 000- 0000- 0000- 137S- 00000- 38365- 0-00 $ 182,615.40 $ 970.20 $ 183,585.60 State Grant Receipts 302- 000- 0000- 0000- 332S- 00000- 32421- 0-00 929,220.00 139,939.58 1,069,159.58 Local Match 302- 000- LMAT-0000- 332S- 00000- 72000- 0-00 185,844.00 27,987.92 213,831.92 Federal Grant Receipts 302- 000- 0000- 0000- 198S- 00000- 38402- 0-00 30,000.00 30,000.00 35,000.00 Federal Grant Receipts 302- 000- 0000- 0000- 201S- 00000- 38402- 0-00 35,000.00 - Federal Grant Receipts 302- 000- 0000- 0000- 212S- 00000- 38388- 0- 00 202,213.89 202,213.89 - Federal Grant Receipts 302- 000- 0000- 0000- 212S- 00000- 38388- 0- 00 208,775.84 208,775.84 - Federal Grant Receipts 302- 000- 0000- 0000- 212S- 00000- 38388- 0-00 218,684.59 - 2 218,775.84 149,066.56 Federal Grant Receipts 302- 000- 0000- 0000- 214S- 00000- 38388- 0-00 149,066.5630,000.00 State Grant Receipts 302- 000- 0000- 0000- 349S- 00000- 32871- 0-00 30,000.00 $ 2,171,420.28 $ 168,897.70 $ 2,340,317.98 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 0.40..cer_4_, - =City Clerk ROANOKE CITY PUBLIC Office of the School Board May 15, 2023 The Honorable Sherman P. Lea Sr., Mayor And members of Roanoke City Council Roanoke,Virginia 24011 Dear Mayor Lea and Members of Council: As a result of official School Board action on Tuesday, May 9, 2023,the Board respectfully requests that City Council approve the following appropriation requests: Revised Appropriations ' Award Title III,Part A,Limited English Proficient(LEP)2022-23 $970.20 Start-Up Grant for Extended School Year 2022-23 $167,927.50 New Appropriations Award American Rescue Plan(ARP)Act Elementary and Secondary School Emergency Relief $30,000.00 (ESSER)Recruitment and Retention Support(RARS)2022-23 American Rescue Plan(ARP)Act Coronavirus State and Local Fiscal Recovery Funds $35,000.00 (CSLFRF)Recruitment Incentive for Public Education(RIPE)2022-23 Title I Part A,School Improvement 1003 (g)Lucy Addison Middle School 2022-23 $202,213.89 Title I Part A, School Improvement 1003 (g)Hurt Park Elementary School 2022-23 $208,775.84 Title I Part A,School Improvement 1003 (g)Lincoln Terrace Elementary School 2022-23 $218,684.59 Title I Part A,School Improvement 1003 (g)Westside Elementary School 2022-23 $149,066.56 Grow Your Own Teacher Pilot Program 2022-23 $30,000.00 Virginia Middle School Teacher Corps 2022-23 $20,000.00 On behalf of the School Board,thank you for your consideration. Sincerely, f L .d• -4/-1411'r't Rita S. Huffman, M.Ed. School Board Clerk pc: Tim Spencer Bob Cowell Amelia Merchant Cecelia Webb Maryna Mabes Erik Reinartsen(w/details) Eli Jamison, Chairperson • Joyce Watkins, Vice Chairperson Mary "Franny" Apel • Diane Casola • Mark Cathey • Michael Cherry II • Natasha Saunders Rita Huffman, Clerk of the Board www.reps.info p: (540)853.2381 f: (540)853.2951 P.O. Box 13145 Roanoke VA 24031 111 IOW ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 15, 2023 Subject: A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Background: As the result of official Roanoke City School Board action on Tuesday, May 9 2023, the Board respectfully requests that City Council appropriate funding as outlined in this report. The 2022-23 Title Ill, Part A, Limited English Proficient (LEP) grant was awarded to Roanoke City Public Schools from federal funding to support programs to improve the education of limited English proficient children and youth by helping them learn English and meet challenging state content and achievement standards. This appropriation of $970 aligns the total with the revised award amount of$183,586. The grant period will end September 30, 2024. This is a continuing program. Roanoke City Public Schools has received this award from the Virginia Department of Education for the 2022-23 school year to assist the School Division in establishing an extended school year or year-round programs. The goal of this program is to provide greater opportunity for remediation and enrichment while reducing the potential for a decline in academic skills when school is not in session. This appropriation of $167,928 aligns the total with the revised award amount of$1,282,992. This program will be fully funded by state funds and the required local match and will end on December 31, 2024. The 2022-23 American Rescue Plan (ARP) Act Elementary and Secondary School Emergency Relief (ESSER)for Recruitment and Retention Support (RARS) provides funding to establish retention bonuses for teachers employed as of January 1, 2023 for hiring incentives for employees hired January 1, 2023 - June 30, 2023, or for continuing education support. The program will be fully reimbursed by federal funds in the amount of$30,000 and will end June 30, 2024. This is a new award. The 2022-23 American Rescue Plan (ARP) Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) for Recruitment Incentive for Public Education (RIPE) supports recruitment efforts of school divisions filling vacant positions in instructional staffing. To qualify, staff for the vacant positions must have been hired between August 15, 2022, and November 30, 2022. The program will be fully reimbursed by federal funds in the amount of$35,000 and will end August 31, 2023. This is a new award. Lucy Addison Middle School has been identified by the Office of School Quality to receive funds allocated through Title I Part A set aside known as the School Improvement Grant (SIG). The SIG provides resources to help schools implement sustainable, strategic improvement strategies focused on substantially raising students' achievement. The program will be fully reimbursed by federal funds in the amount of $202,214 and will end September 30, 2024. This is a new award. Hurt Park Elementary School has been identified by the Office of School Quality to receive funds allocated through Title I Part A set aside known as the School Improvement Grant (SIG). The SIG provides resources to help schools implement sustainable, strategic improvement strategies focused on substantially raising students' achievement. The program will be fully reimbursed by federal funds in the amount of $208,776 and will end September 30, 2024. This is a new award. Lincoln Terrace Elementary School as been identified by the Office of School Quality to receive funds allocated through Title I Part A set aside known as the School Improvement Grant (SIG). The SIG provides resources to help schools implement sustainable, strategic improvement strategies focused on substantially raising students' achievement. The program will be fully reimbursed by federal funds in the amount of $218,685 and will end September 30, 2024. This is a new award. Westside Elementary Schoolas been identified by the Office of School Quality to receive funds allocated through Title I Part A set aside known as the School Improvement Grant (SIG). The SIG provides resources to help schools implement sustainable, strategic improvement strategies focused on substantially raising students' achievement. The program will be fully reimbursed by federal funds in the amount of$149,067 and will end September 30, 2024. This is a new award. The 2022-23 Grow Your Own Teacher Pilot Program provides $7,500 per academic year for up to four years to low-income high school graduates who attended an institution of higher education in the Commonwealth and subsequently now teach in a high-need public school in the school division in which they graduated from high school. This program will be fully reimbursed by state funds in the amount of $30,000 and will end June 30, 2023. The Virginia Middle School Teacher Corps program provides funding to help school divisions recruit and/or retain qualified middleschool mathematics teachers. The program provides the structure and incentives for school divisions to recruit and retain experienced mathematics teachers for middle schools that have been designated as "at risk in mathematics" as a result of being Accredited with Warning in mathematics in the past. There is the opportunity to participate in this program for three years with incentive payments of $5,000 per year. The program will be fully reimbursed by state funds in the amount of $20,000 and will end May 19, 2023. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. Bob Cowell, City Manager Distribution: Council Appointed Officers Verletta White, Superintendent, RCPS Chris Perkins, Chief Operations Officer, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS Amelia C. Merchant, Deputy Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of May 2023. No. 42661-051523. A RESOLUTION acknowledging to the public the annual salaries of the City of Roanoke's Council appointed officers effective July 1, 2023, after implementation of the three percent (3%) cost of living pay raise previously approved by City Council in the annual Pay Ordinance adopted on May 8, 2023. WHEREAS, by Ordinance No. 42646-050823 adopted May 8, 2023, City Council adopted the annual Pay Ordinance for the 2023/24 fiscal year; WHEREAS, the Pay Ordinance adopted by City Council provided that the Council's appointed officers receive a cost of living increase of three percent (3%) to their current base salaries effective July 1, 2023; and WHEREAS, in an effort to be transparent with the public, Council wishes to acknowledge the new annual salary of each Council appointed officer after implementation of the cost of living pay raise specified within the Pay Ordinance. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke hereby acknowledges that the annual salaries of its appointed officers effective July 1, 2023, are as set forth below: POSITION TITLE ANNUAL SALARY City Manager $233,494.01 City Attorney $180,459.09 City Clerk $104,153.86 Municipal Auditor $139,216.53 ATTEST: CZO-(1-4-.44; - - 1 City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of May 2023. No. 42662-051523. AN ORDINANCE to appropriate funding for the FY 2024-2028 Update to the Capital Improvement Program, amending and reordaining certain sections of the FY 2024 General, Capital Projects, and Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The following sections of the FY 2024 General, Capital Projects, and Grant Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Approp From One Time FY Fund 01-300-9410-9027 $247,291 Transfer to Capital Projects Fund 01-250-9310-9508 (2,002,529) Fees For Professional Services 01-240-1240-2010 1,500 Temporary Wages — Electoral Brd 01-260-1310-1004 199,504 FICA — Electoral Brd 01-260-1310-1120 15,262 Fees for Professional Services — Electoral Brd 01-260-1310-2010 33,066 Postage — Electoral Brd 01-260-1310-2160 7,764 Equipment Rental / Lease — Electoral Brd 01-260-1310-3070 2,100 Advertising — Electoral Brd 01-260-1310-2015 1,500 Training and Development— Electoral Brd 01-260-1310-2144 875 Technology Maintenance Contracts 01-430-1602-3038 104,000 Vehicular Equipment— Fleet 01-440-2642-9010 883,121 HVAC — Facilities 01-440-4330-3024 150,000 E-Waste Recycling — Environmental Mgt 01-530-1214-2297 1,000 Fees for Professional Svs —Transportation 01-530-4110-2010 75,000 Program Activities — PBD 01-610-3414-2066 4,000 Training and Development— PBD 01-610-3414-2044 1,250 Marketing — PBD 01-610-3414-3066 3,000 Technology Maintenance Contracts — PBD 01-610-3414-2555 10,096 Fees for Professional Services — P&R 01-620-4360-2010 75,000 Temporary Wages - Police 01-640-3112-1004 174,000 FICA - Police 01-640-3112-1120 13,200 Capital Projects Fund Appropriations Bridge Maintenance 08-530-9552-9003 $ 418,686 Percent for Arts 08-310-9274-9003 122,922 Traffic Signal Modernization 08-530-9075-9003 300,000 Revenues Transfer from General Fund 08-110-1234-1037 $841,608 Grant Fund Appropriations Local Match Funding for Grants 35-300-9700-5415 $300,000 Building Permit Rebates 35-310-8325-5653 25,000 Water/Fire Sewer Hook Up 35-310-8325-5654 25,000 EZ 1-A Commercial Façade Program 35-310-8325-5657 150,000 Revenue Transfer from General Fund 35-110-1234-1037 $300,000 Enterprise Zone 1-A City Funded Grants 35-300-8325-8325 200,000 2. Pursuant to Section 12 of the Roanoke City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 0-tt-t-ti:et J.; Cf)14-61r City Clerk. Office of the Mayor CITY OF ROANOKE rotiamatt.° GUN VIOLENCE AWARENESS DAY WHEREAS, gun violence touches every segment of our society and impacts people of all ages; it increases the probability of death and incidents of domestic violence, raises the likelihood of fatality by those who intend to injure others and are amongst those who attempt suicide,it places children and young people at increased risk of physical harm and injury, and disproportionately affects communities of color; WHEREAS, we honor the many lives that have been cut short by,gun violence in our Country and city of Roanoke and the countless survivors whose lives have been forever altered by gun violence; WHEREAS, it is important to recognize community organizations such as Families Expecting Deliverance Using Prayer(FEDUP); which assist families who have been directly impacted by gun violence and provide a continuum of care to grieving parents,spouses and other family members who must continue to provide for surviving family members; WHEREAS, we encourage citizens join this campaign by wearing orange on the first Friday in June to help raise gun violence awareness and to honor the lives of gun violence victims and survivors;and WHEREAS, we renew our commitment to reduce gun violence and pledge to do all we can to keep firearms out of the wrong hands and encourage responsible gun ownership for the safety of ourselves and others. NOW, THEREFORE,I, Sherman P. Lea, Sr., Mayor of the City of Roanoke, Virginia,encourage all citizens to support the local community efforts to prevent the tragic effects of gun violence and to honor human life;and do hereby declare the first Friday in June, throughout this seven-time All America City, as Gun Violence Awareness Day. Given under our hands and the Seal of the City of Roanoke this eighteenth day of May in the year two thousand)and twenty-three. ._ _^ erman P.Lea,Sr. Mayor ATTEST: Y)(4.6 Cecelia F.McCoy (f City Clerk • e='3 CITY OF ROANOKE 44 OFFICE OF THE CITY CLERK •A 215 Church Avenue,S.W. Suite 456 Roanoke,Virginia 24011-1536 "1,1* Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 17, 2023 Keri and Justin vanBlaricom 917 Carrington Avenue, S.W. Roanoke, Virginia 24015 Dear Mr. and Mrs. vanBlaricom: A public hearing was conducted by the Council of the City of Roanoke on Monday, May 15, 2023, regarding your request to rezone an approximately 1.1-acre portion of property located at 2424 Brambleton Avenue, S. W., Official Tax Map No. 1470301, from Recreation and Open Space District, to Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design. On a 1-6 vote, the request was denied. Sincerely, linj-61r Cecelia F. McCoy, CMC City Clerk Enclosure pc: City of Roanoke Fishburn Park, P. O. Box 1451, Roanoke, Virginia 24007 Rawley Haskins, Jr., 2501 Brambleton Avenue, S. W., Roanoke, Virginia 24015 Big Fish Properties, LLC, 1811 Arlington Road, S. W., Roanoke, Virginia 24015 Hampton Street Properties, LLC, 3726 Verona Trail, Roanoke, Virginia 24018 Star City Investments, LLC, P. O. Box 2705, Roanoke, Virginia 24001 Wayne Salisbury, 2413 Brambleton Avenue, S. W., Roanoke, Virginia 24015 Owen and Tatiana McGuire, 2514 Brambleton Avenue, S. W., Roanoke, Virginia 24015 Keri and Justin vanBlaricom May 17, 2023 Page 2 pc: Velda Leffel Life Estate, 965 Earl of Essex Arch, Virginia Beach, Virginia 23454 Robert S. Cowell, Jr., City Manager W. Brent Robertson, Assistant City Manager/Chief Financial Officer Jillian Papa Moore, Acting Director, Planning Building and Development Timothy Spencer, City Attorney Laura Carini, Assistant City Attorney Susan Lower, Director of Real Estate Valuation Luke Pugh, City Engineer Tina Carr, Secretary, City Planning Commission d\r--) NOT" ACUPW_,b. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE to rezone a portion of the property located at 2424 Brambleton Avenue, S.W., bearing Official Tax Map No. 1470301, from ROS, Recreation and Open Space District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan; and dispensing with the second reading of this ordinance by title. WHEREAS, Keri and Justin vanBlaricom, have made application to the Council of the City of Roanoke, Virginia ("City Council"), to have a portion of the property located at 2424 Brambleton Avenue, S.W., bearing Official Tax Map No. 1470301, from ROS, Recreation and Open Space District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2-540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on May 15, 2023, after due and timely notice thereof as required by §36.2-540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the rezoning of the subject property, and for those reasons, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect that a portion of property located at 2424 Brambleton Avenue, S.W., bearing Official Tax Map No. 1470301, be, and hereby is rezoned from ROS, Recreation and Open Space District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design, as set forth in the Zoning Amendment Amended Application No. 1 dated April 14, 2023. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT - - -fir - To: Honorable Mayor and Members of City Council Meeting: May 1 5, 2023 Subject: Application by Keri and Justin vanBlaricom to rezone a portion of property located at 2424 Brambleton Ave SW, Official Tax Map No. 1470301 , from ROS, Recreation and Open Space District, to MXPUD, Mixed Use Planned Unit Development District. Summary: By a vote of 6-0, with Commissioner P. Smith absent, the Commission recommends approval of the rezoning request, finding that the Amended Application No.1 is consistent with the general principles within the City's Comprehensive Plan, Grandin Court Neighborhood Plan, and the Zoning Ordinance as the subject property will be developed and used in a manner appropriate to the surrounding area. Application Information: Request: Rezoning to Planned Unit Development Owner: City of Roanoke Applicant: Keri and,Justin vanBlaricom City Staff Person: Katharine Gray, Land Use and Urban Design Planner Address: 2424 Brambleton Avenue SW (portion) Official Tax No: 1470301 Site Area: +/- 1 .10 acres Relevant Plans: Grandin Court Neighborhood Plan Proposed Land Use: Coffee shop, Commercial uses as listed on PUD plan Future Land Use: Natural Space/Open Space/Recreation/Agriculture Use Filing Date: Original Application: March 27, 2023 Amended Application No.1 : April 14, 2023 Public Notification and Outreach • Roanoke Times Legal Advertisement (runs two-consecutive Tuesdays) Required Public Notice - • Letters to Property owners abutting subject State of Virginia Code property (includes across street/alley) • Direct notice by mail includes neighboring localities if applicable Required Public Notice - • Posting a sign on the subject property with City of Roanoke Zoning hearing date and contact for additional Code information • Posting applications - applications received are posted on the PBD Board & Commission page, providing instant access to the full application and supporting documentation • CivicSend Notices - Email notification subscription to share information with citizens and stakeholders according to PBD Outreach Beyond their preferences. Land Use Applications State/City Code touch the inbox of subscribers at least 2 Requirements times - 1 ) Application filed; 2) Agenda and Staff Report Posting; 3) Amended Information, if applicable • Neighborhood Leaders and Civic Stakeholders Email Notice - Direct email to leaders to share information; coincides with CivicSend Notices • CivicSend Notices for land use applications typically reach more than 1 ,800 subscribers • All applicants are strongly advised to PBD Recommended discuss project with area neighborhood Applicant Outreach organizations and/or civic leagues and adjoining property owners and/or tenants • The Applicants created a Facebook page for the project: https://www.facebook.com/FishburnPerk/ • The Applicants held a meeting at Fishburn Applicant Outreach Park on March 22nd, 2023. • The Grandin Court Neighborhood Association held a meeting on May 2nd, 2023. The Applicants attended to answer community member questions regarding the project. 2 Background: The Fishburn Park caretaker's cottage was built in the early 1800's and added onto over time. The City of Roanoke acquired the property in 1925. The cottage has been vacant for many years and is in a deteriorated condition. The City of Roanoke has been actively seeking a new owner to purchase and restore the cottage for multiple years. Justin and Keri vanBlaricom have a contract with the City to purchase the cottage on a 1 .1 -acre portion of property (hereafter property) at the southeastern corner of Brambleton Avenue SW and Clifford Street SW. They propose to renovate the cottage for use as a neighborhood coffee shop, but are unable to do so within the uses allowed in the existing ROS, Recreation and Open Space District, zoning. Therefore, the applicant proposes to rezone the property to Mixed Use Planned Unit Development District (hereafter MXPUD). The vanBlaricoms held a public meeting regarding the proposed change and received overwhelmingly positive feedback regarding the renovation of the historic building for a coffee shop with the request from attendees to add additional parking within the proposed PUD plan, which change was subsequently made. Proposed Use/Development: The applicant proposes to rezone a 1 .1 -acre portion of the parcel at the southeastern corner of Brambleton Avenue SW and Clifford Street SW to MXPUD to enable the renovation of the historic caretaker's cottage to a commercial use, planned as a coffee shop or other use, as listed on the PUD plan: ■ Office, general or professional ■ Community market ■ Bakery, confectionery, or similar food production ■ Retail • Club, lodge, civic, or social organization ■ Community center ■ Eating establishment ■ Eating and drinking establishment, abutting a residential district ■ Meeting hall ■ Artist studio • Community garden ■ Accessory uses not otherwise listed The building exterior will be restored per the plan with additional seating areas added around the building. The remainder of the site includes: parking to the rear of the building, a community garden, and undeveloped open space that is proposed to remain as it exists today. 3 Considerations: Compatibility with Surrounding Land Uses: The property requested to be rezoned was used for a caretaker's cottage for many years until the building was vacated many years ago. The property is surrounded by residential and multiple-purpose district zoned property. The rezoning to MXPUD would permit lower-intensity commercial uses in an existing historic building in a manner that keeps uses and form of development appropriate in an area with adjoining R-7, Residential Single-Family District, and MX, Mixed Use, property to the north; ROS, Recreation and Open Space District, to the east and south; and R-7, Residential Single-Family District, property to the west. Zoning District Land Use North R-7, Residential Single-Family Single-family detached dwellings, MX, Mixed-Use Office South ROS, Recreation and Open Space Park East ROS, Recreation and Open Space Park West R-7, Residential Single-Family Single-family detached dwellings The future land use plan from City Plan 2040 designates this area for Natural Space/Open Space/Recreation/Agriculture Use. Applicability/Appropriateness of Proposed Zoning District: The purposes of the MXPUD District are to encourage the orderly development of mixed residential/commercial sites and to encourage innovative development patterns that create a desirable environment, particularly for lots which contain a number of constraints to conventional development. These regulations are designed to achieve the following objectives: 1 ) Promote efficient use of land and infrastructure through high quality urban design; 2) Promote a development pattern in harmony with existing development and the objectives of the City's Comprehensive Plan; 3) Permit a compatible mix of commercial and residential uses; 4) Provide safe, efficient access and traffic circulation; 5) Create opportunities to use new technologies in managing the quality and quantity of stormwater; and 6) Encourage the preservation of steep slopes, floodplains, historic structures and areas, and unique, natural, or geological formations. This particular proposal would allow the renovation of a one of the oldest historic buildings within the City of Roanoke into a building with commercial uses compatible with the surrounding residential and commercial zoned properties. 4 Availability of Other Property: The proposed development is to be a renovation of an existing historic building to enable the continued productive use of the building. As such, there are no other properties immediately adjacent, other than those in the rezoning request, which are available, similarly situated, and zoned to allow this type of development. Consistency with Comprehensive Plan: Both City Plan 2040 and the Grandin Court Neighborhood Plan encourages context-sensitive development that supports the high quality of life enjoyed by citizens. The revitalization of a vacant, community-defining historic building, in a manner appropriate to the surrounding area, is consistent with this type of context-sensitive development. Policy/Action Plan Applicability to matter LBE Priority One Policy 1 Comprehensive The rezoning to a planned Action: Proposed development (infill Plan', Livable unit development zoning development, alterations, renovations, Built Environ- district allows for a historic and additions) should create or ment Theme building to be reused for a enhance a distinctive character that low-intensity commercial use relates well to the surrounding in a manner that supports the community adjacent park and fits in well with the surrounding residential and commercial zoned property along Brambleton Avenue. LBE Priority Three Policy 3 Comprehensive The proposed development Provide and maintain beautiful, Plan , Livable would transfer a very small accessible parks updated to serve the Built Environ- portion of the approximately needs of all users. ment Theme 47-acre park to private ownership. However, it also allows the creation of a vibrant space for gathering that enhances a sense of community and social interaction by creating a place for people to come together that is symbiotic with a park. Urban Design Comprehensive The proposed development Character District Plan , Urban restores the exterior of the Urban Neighborhoods: Well-designed Design prominent historic building historic buildings should be preserved while renovating the interior and should be used to inform new to allow for a low-intensity development. commercial use that will bring new life to a vacant building. ' City Plan 2040, City of Roanoke, 2020 z Grandin Court Neighborhood Plan, City of Roanoke, 2005 5 Policy/Action Plan Applicability to matter Streets and gateways should be Neighborhood The proposed development attractively designed. Specific Plane, pg. 32. incorporates sidewalk along attention should be placed on the Brambleton Avenue Brambleton Avenue because it is a frontage of the property to major gateway to Roanoke. improve the pedestrian Functionally, streets will accommodate environment. autos, pedestrians, and bicycles. Trees should be used to create a canopy over streets, so large species of trees should be used whenever possible. Quality of life: Neighborhood In the two community Residents should be involved in Planz, pg. 33 meetings held regarding the neighborhood improvement and proposed development, the advocacy majority of people at each meeting indicated support for the change. Maintain and enhance the recreation, The proposed development parks, and open space. removes a very small portion of the approximately 47-acre park for the restoration of the historic building into a neighborhood coffee house. At the same time, it does create an asset adjacent to the park that enhances the experience of park goers with a complimentary use and pedestrian access to the park, and maintains open space on the property. Comments on Application: Planning Commission Work Session: The vanBlaricoms community outreach efforts, including a community meeting, and the need for additional standards on the development plan and trip generation were discussed at the Planning Commission work session. Interdepartmental Comments: General comments were provided from the Western Virginia Water Authority and the Planning Building and Development department related to: water and sewer availability, building and zoning subdivision requirements, and the permitting process. 6 Public Comments: Public comments received before the hearing were both positive and negative. The negative comments focused on: the Parks and Recreation Advisory Board's negative recommendation, environmental concerns, worsening public safety with an increase in people to the area, a negative impact on property values, an unfair precedent being set, preference for proposals previously offered by the commenter, the loss of greenspace, and uncertainty in future use and development if the property is later sold. The positive comments focused on: the overwhelming support of the community, restoration of the historic structure, adding a small income- generating business that fits wells with the character of the surrounding area, a private/public partnership to bring needed change to the community, restrictions in the PUD plan that provide certainty as to the use and development of the property, preservation of the existing greenspace, and the creation of a community-creating gathering place. Online and paper petitions for and against the proposed change were also submitted. The majority of the petition signers were in favor of the change. Public Hearing: Public comments made at the hearing were both positive and negative. The negative comments focused on: environmental concerns, worsening public safety with an increase in people to the area, a negative impact on property values, an unfair precedent being set, bad timing for a public meeting, the Parks and Recreation Advisory Board's negative recommendation, the property having no historic value, subsidizing a private business, and uncertainty in future use and development if the property is later sold. The positive comments focused on: the overwhelming support from the community, the applicant's responsiveness to community concerns, the preservation of greenspace in the PUD plan, saving the oldest historic structure in the Grandin Court neighborhood, MXPUD plan restrictions providing certainty of future use and development, the entrance remaining as is today, the proposal being a good change for the community, the use proposed being a positive addition adjacent to the park, well-qualified applicants for business, allowing young people with vision to make a positive change in the community, and young families desiring this development. Conclusions and Recommendations: The principal consideration is whether the proposed rezoning is consistent with the general principles within City Plan 2040 and the Grandin Court 7 Neighborhood Plan. The proposed change allows for the restoration of the exterior and renovation of the interior of a vacant and dilapidated historic building by incorporating a low-intensity commercial use into the space. The change in zoning to a PUD district allows for particular low-intensity commercial uses that can generate income to pay for the renovation while assuring the development is limited to only that which is shown on the PUD plan. The rezoning to MXPUD is appropriate to the surrounding area and in keeping with the goals of these plans. ccuLm4Q, Sarah Glenn, .4 r City Planning Commission Enclosure: Attachment A, Zoning District Map Distribution: Robert S. Cowell, Jr., City Manager W. Brent Robertson, Assistant City Manager Jillian Papa Moore, Acting Director Planning Building & Development Katharine Gray, Planning Commission Agent Timothy Spencer, City Attorney Laura Carini, Senior Assistant City Attorney Keri and Justin vanBlaricom 8 A _ Q ' d E v 4OZOLEI co Q m li ^ 0 ° H may cc - G ,,r cc s0d'O cil r uA 4J6i131 7a DI 15b11 AC) 0r } t�N. a 1561130 j a m 156113 g 11 1�i611'29 i �,ti�. O 3t fA i ��A 1 Li6112$ 15G11 k I s'' g 156112 7 15 t611+ 1` Q,01 �h 1xr6110 o u26 15G1 ,,..r 'G%,' h11 LL ti&�o11(3 u`^ t R 1c61l6 CibN 1 a) CY Cr) 156 112 1'3u' �$ f'r 1` 1'3 CC a 0= 1b61124 56113� 1 'tc 'C-1- 15 1.2,�'Z �'VF3 1b61123 vs 1p� 1561S ra d' 3 1 11'Z2 11 NG dQ c4 . 4'- o 1561111 1c)� 111i tom, ` ' 30 \Ai , 1 OZZt9',l 0. Q I 2 OM Q V. 7y w n re m s, ..-' Ci ii O 8 m _ m LL E E E �, pg I) a. /^R C N } � 'a 0p $3 j _ a �p LLJ� lJi lLL r W N :t • CN 0 — NM +i a. O as tU .1 O s. D - N W 01 Y' Y' % 1 .S� a x SY a ,$ 3 .4 .1 7 IS to ? = e `2 z m N ® p E E E o - Y c u- -z z 6 i., in ° d 2 T m p m I- Li W a c� 4 p _Jr . , a , R w Sr (tre re (c a: s' V o - Z hi m a 0 2 a n 2 5J r,i w ^ N u- o N 'v $ c Q U to o o 2 z z a d .q &NJ g 2 2 2 ° u- ° r a .-° II -- 111101 0 0 N o — AFFIDAVIT REQUEST: Application by Star City Real Properties, LLC,to rezone a portion of property located at 2733 and 2739 Orange Avenue NE, Official Tax Map Nos. 7070111 and 7070112,from MX, Mixed Use District,to CG,Commercial-General District, with conditions.The land use categories permitted in the CG District include residential;accommodations and group living; commercial; industrial; warehousing and distribution; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory; with no maximum density specified and a maximum floor area ratio of 5.0. The comprehensive plan designates the property for mixed use.The proposed use of the property is contractor or tradesman's shop, general or special trade. COMMONWEALTH OF VIRGINIA ) )TO-WIT: CITY OF ROANOKE ) The affiant,Tina M. Carr, first being duly sworn,states that she is Secretary to the Roanoke City Planning Commission,and as such is competent to make this affidavit of her own personal knowledge.Affidavit states that, pursuant to the provisions of Section 15.2-2204,Code of Virginia, (1950),as amended,on behalf of the Planning Commission of the City of Roanoke,she has sent by first-class mail this 140A/A* 13 2023, notices of a public hearing to be held on this {/1�, ,0 , 2023,on the request captioned above to the owner or agent of the parcels as set out on the attached. r umktimi Tina M.Carr SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,Virginia,this 2 t day of M YVI ei , 2023. llllllllll ttttttttttttt EC I 44.4 4 oi�Y•• N ary Pub c ,7: Pueuo 5•'• °.'�hYc��Zp26 .�,s Cecelia Webb From: Emily Clark Sent: Wednesday, May 10, 2023 9:02 AM To: Cecelia Mccoy; Cecelia Webb Cc: Katharine Gray; Ruth Visuete Perez; Tina Carr Subject: Fw: Fishburn Perk Good morning! Received this comment, FYI. Thank you, Emily G. Clark Administrative Assistant III Planning, Building, & Development City of Roanoke From: Emily Clark Sent: Wednesday, May 10, 2023 8:52 AM To:jgrayjb@cox.net<jgrayjb@cox.net> Cc:Tina Carr<tina.carr@roanokeva.gov>; PlanningBldDev planning<planning@roanokeva.gov> Subject: RE: Fishburn Perk Ms. Blackwell, Thank you for your comments. We will be sure to make staff and council aware of them. Warm regards, Emily G. Clark Administrative Assistant III Planning, Building, & Development City of Roanoke I support the sale of the Blackwell Caretaker's cottage at Fishburn Park to Kari and Justin vanBlaricom for conversion into Fishburn Perk, a coffee shop. This cottage has been vacant since 1998 when George Blackwell, caretaker, passed away and his family vacated the residence. My late husband, Charles Blackwell, was George's son and called the cottage in Fishburn Park home. The City has not maintained the structure since 1998 and has no plans to invest any money to maintain this historic structure.The cottage is one of the oldest structures in Roanoke and should be preserved as such. If nothing is done to preserve it, it will continue to deteriorate and become more of an eyesore for the Grandin Court neighborhood. For years,the Grandin Court Neighborhood Association has discussed the future of the cottage but has yet to act on any plans of preservation except to have a roof put on several years ago. The vanBlaricoms are residents that are committed to the neighborhood and the city they grew up in.They are willing to invest time, effort, and money to preserve this cottage and have the vision to convert it to a coffee shop while preserving the historic importance of the structure. A coffee shop will be a great asset to the Grandin Court 1 PIPW.11 NOEL C.TAYLOR MUNICIPAL BUILDING oxs, 215 CHURCH AVENUE, S.W., ROOM 303 APR% • ROANOKE,VIRGINIA 24011 CAPRA ACCREDITED ROANOKE 540.853.2236 ♦r , Nh RE[p[a[:Owa� PARKS AND RECREATION WWW.PLAYROANOKE.COM 27 April 2023 Honorable Mayor and Members of City Council, At the most recent regular meeting of the Parks and Recreation Advisory Board (PRAB), members were addressed by Freeda Cathcart, secretary of the Grandin Court Neighborhood Association and local elected director of the Blue Ridge Soil and Water Conservation District representing the City of Roanoke, with concerns over the development of the Blackwell House in Fishburn Park, specifically about the potential for increased storm water runoff into the Murray Run tributary and the overflow parking within Fishburn Park. PRAB members want the assurance from City Council that this issue will be thoroughly reviewed and assessed before considering the rezoning request. Additionally, PRAB members want to reaffirm our opposition to the sale of the house and the adjoining 1 .1 acres of parkland. Knowing that City Council has already approved the sale pending the rezoning, PRAB members respectfully ask for City Council to request a full business and development plan from the developers and share that information with the Board. With a large percentage of businesses failing within the first year of operation, PRAB members are highly concerned about this site should the developer end up selling the property. The Board would also like to review documentation from the bank that states the additional parkland is required as collateral in order to receive their loan. We respectfully ask that you acknowledge receipt of this letter and provide a response back to PRAB. Sincerely, Jerome Ste ens Chair, Parks and Recreation Advisory Board r Pri"1111111 MEMORANDUM PH: 540 853.2236 Roanoke Parks and Recreation FAX: 540 853.1 287 `�_t i� , 215 Church Avenue,SW CAPRA ACCREDITED ROANOKE Room 303 ;,r-,t, 11 PARKS AND RECREATION Roanoke,Virginia 24011 `°`^"° 20 April 2022 Honorable Mayor and Members of City Council, At the most recent regular meeting of the Parks and Recreation Advisory Board, members reviewed a proposal for the private development of the Blackwell House in Fishburn Park, which includes selling the structure and approximately one (1 ) acre of parkland. During the public comment period, members heard comments from Freeda Cathcart, Secretary of the Grandin Court Neighborhood Association (GCNA), who is not in favor of the private development. Instead, Ms. Cathcart encouraged the Board to reaffirm its commitment to keep the structure and the parkland in public hands. In February 2018, the Board formally requested that City Council remove the Blackwell House from private development consideration and place general management of the building under Parks and Recreation in an effort to work with GCNA in the development of a plan to renovate the building into a publicly held community center. In a 6-2 vote of present members, the Board reaffirmed this position. Should you have any follow-up questions, please let me know. Thank you for your consideration. Best regards, it,r01kIt. S fJ LUA S Jerome Stephens Vice Chair, Parks and Recreation Advisory Board Cecelia Webb From: Ruth Visuete Perez Sent: Monday, May 15, 2023 4:54 PM To: Cecelia Webb Subject: FW: [EXTERNAL] Rezoning Proposal re: Fishburn Park Attachments: Blackwell House Stormwater-Business Plan Letter - Signed (1).pdf; Blackwell House Council Letter - 2022.pdf From:Terry McGuire<stephen.terry.mcguire@gmail.com> Sent: Monday, May 15, 2023 3:45 PM To:Sherman Lea <sherman.lea@roanokeva.gov>; Trish White-Boyd<trish.white-boyd@roanokeva.gov>;Joseph L. Cobb <joseph.cobb@roanokeva.gov>; Stephanie Moon <stephanie.moon@roanokeva.gov>; Luke Priddy <luke.priddy@roanokeva.gov>; Peter Volosin <peter.volosin@roanokeva.gov>;Vivian Sanchez-Jones<vivian.sanchez- jones@roanokeva.gov> Cc: City Clerk<City.Clerk@roanokeva.gov> Subject: [EXTERNAL] Rezoning Proposal re: Fishburn Park CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Dear Mayor Lea and Members of Roanoke City Council, I am not able to join you in person this evening so please accept my written comments regarding the vote tonight on the rezoning of public greenspace in Fishburn Park. My comments are my own, but I do want to submit an April 2023 letter from the Parks & Recreation Advisory Board, along with related correspondence from 2022,that together express opposition to the transfer of this public land to private interests. I am proud to serve on PRAB and grateful for the opportunity to advocate for our parks and urban canopy. I take very seriously our responsibility to steward these public assets and I am very concerned about the potential loss of more than an acre of public greenspace in Fishburn Park. While I would personally prefer to see Roanoke City keep, renovate, and lease out the caretaker's cottage, I want to focus my comments on the adjoining acre of land that Council is also giving away. Opening a café in the cottage does not require such a large parcel, but the developers have stated they need this land to qualify for their loan financing. I wish the entrepreneurs well, but it is not acceptable to give away public land to facilitate a business deal because the commercial interests otherwise lack the resources or ability to finance the project. Further,the National Restaurant Association estimates that 80%of all restaurants fail within the first 5 years of operation. Despite assurances this land will remain open, Council's rezoning of this public greenspace unquestionably makes the site vulnerable to future commercial development. Its approximate value as a commercial lot is hundreds of thousands of dollars, and it is being given away for$10. A serious proposal to keep the land as greenspace would include placing a conservation easement on the lot. It's likely this has not been pursued because a conservation easement would lower the real estate value and jeopardize financing with the proponent's bank—underlining the point that Council's vote to rezone the property moves it in the direction of development and loss forever as a public greenspace. Roanoke City doesn't even have the right of first refusal to repurchase the property if the café fails. i In order to meet growing demand and provide equitable access to parks and greenspace across the city,the 2019 Parks & Rec Master Plan states that Roanoke must add 62 acres of additional parkland by 2034. Rezoning an acre of public land in Fishburn Park to commercial moves us in the wrong direction, furthers a terrible precedent of giving away or selling cheaply our priceless public greenspace and parks, and defies Council's stated commitments around sustainability and addressing greenspace and tree canopy equity. Please reject the rezoning proposal and instruct the City Manager to work with interested parties to create a plan that does not involve the public's loss of an acre of greenspace in Fishburn Park. Thank you for considering my views. Terry McGuire 339 King George Ave SW Roanoke,VA 24016 2 Cecelia Webb From: Ruth Visuete Perez Sent: Monday, May 15, 2023 4:55 PM To: Cecelia Webb Subject: FW: [EXTERNAL] Re: error correction in 3rd. paragraph From: Duane Howard <starcityflyer@aol.com> Sent:Wednesday, May 10, 2023 7:09 AM To: City Clerk<City.Clerk@roanokeva.gov> Subject: [EXTERNAL] Re: error correction in 3rd. paragraph CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Third paragraph I mistakenly wrote Fallon Park instead of Fishburn Park. Please make not of this error. Thank you, E. Duane Howard Original Message From: Duane Howard <starcityflyer(aaol.com> To: city.clerk(a roanokeva.gov<city.clerk a(�.roanokeva.gov> Cc: Duane Howard <starcityflyer(aaol.com> Sent:Wed, May 10, 2023 12:53 am Subject: Fwd: Your Email Dear Mayor and members of City Council: In 1999 I served on the Parks & Recreation Comprehensive Master Planning Committee, chaired by Bev. Fitzpatrick. was the most well attended member of the Committee, even over Bev himself. It was my suggestion back then that we needed a citizen's Park& Rec citizens appointed committee which we did not have have that time. We now have that. It was my suggestion back then to have a dog park in the city. It was my campaign to close Smith Park to through traffic that led to the comprise of what we have their today. And as P & R has stated the most used section of the greenway of the entire system, which in my opinion needs to be closed to traffic to acommodate its population in the years ahead. I fought against the selling of a parcel of Fallon Park when the Walmart Plan was being developed. We saw the selling of the historic mansion in Jackson park. I'm only saying all this to help show you my love and promotion for our parks has always been in the best interest of the citizens of Roanoke and its future. I also served on the P & R Board once it was formed. You appointed the citizens of Roanoke to serve on the P & R Board. They have so rightly and intelligently come to the conclusion to oppose this Plan for Fallon Park. It would seem it would be a profound slap in the face of all those fine citizens that give of their time that you approved of them to turn around and approve this plan they have disapproved of. You have a moral responsibility to the citizens who elected you to do what is in the best interest of our most cherished land with our parks to stand my the P & R Board in not approving this project. With so much profound, legitimate objections, please err on the side for Roanoke future in saying no to this proposal at this time. 1 r We pray you'll make the correct decision for Park Land that once sold will never be reclaimed. You're in my prayers and I pray God will help lead you to the best and most fair decison at this point in Roanoke's future in denying this request at this point in time. Respectuflly, E. Duane Howard Original Message From: Freeda Cathcart<contactfreedagmail.com> To: Duane Howard <starcityflyer(u�aol.com> Sent: Tue, May 9, 2023 11:40 pm Subject: Re: Your Email Freeda Cathcart Soil and Water District Director representing Roanoke City on the BRSWD via email Roanoke City Planning Commission Members via planninq(a roanokeva.gov May 3, 2023 RE: Rezoning of Fishburn Park Dear Planning Commission Members, Please reject the current zoning application for 2424 Brambleton Ave. for the following reasons: • Environmental • Public Safety • Potential reduction of property values for homes near the park • Setting an unfair precedent Environmental: The specs for their project shows addition of much potential impervious surface area above an artesian spring that creates a tributary that is part of the endangered Roanoke logperch's habitat. The water from this spring appears clean and healthy. The tributary flows into Murray Run which is an impaired stream that flows into the Roanoke River. It's important to protect the clean water flowing into Murray Run in order to dilute the pollution in the stream. The house sits on a ridge the length of the house. They are placing the decking and the parking lot where it slopes towards the spring. The spring head is 130 feet down a steep slope from the edge of the proposed parking lot. It appears that the other end of the parking lot will be within 200 feet of the spring head. Virginia requires that springs are protected from harm and requires potential causes of pollution like sewage systems to be located a good distance away from harming springs. A hydrologist from the DEQ needs to evaluate how this plan might affect the spring before this plan is approved. There needs to be both a stormwater and groundwater evaluation. The placement of the parking lot and decking may harm the aquifer. The zoning application says the following: "Stormwater management strategies such as harvesting the roof's rainwater runoff and permeable paving will 2 be utilized to minimize he negative effects of stormwater runoff. Low Impact Development design techniques will be utilized as they are feasible." The above statement sounds good but not in the location they have chosen to put their decking and parking lot. There is no commitment to use permeable paving, only the suggestion that they might if it's feasible. I have checked and the government grants that encourage the use of permeable products are intended to solve existing problems. New developments are supposed to be implemented to not cause further harm to the environment. An hydrologist's evaluation would help to determine if permeable pavements would mitigate possible harm to the spring or if they might make the harm worse. "Permeable pavements should NOT be used in areas where they may cause a risk of foundation or basement damage, interference with subsurface sewage disposal systems, or detrimental impacts to other underground structures or utilities." The couple have not been reliable during the execution of this project. An example is they were supposed to close in March but asked to have the contract amended because they said that they didn't know how involved the project was going to be. This is concerning because they will be developing above a sensitive habitat area. If they didn't know how involved it would be then how can they be fiscally prepared to develop this property with the more expensive stormwater management practices without the assistance of government grants? The Parks and Recreation Advisory Board sent a letter last week to City Council requesting that the environmental concerns be addressed before the zoning request is approved. They also asked the City Council to "request a full business and development plan from the developers and share that information with the Board. With a large percentage of businesses failing within the first year of operation, PRAB members are highly concerned about this site should the developer end up selling the property. The Board would also like to review documentation from the bank that states the additional parkland is required as collateral in order to receive their loan." Another concern is the plans look like the parking lot goes up to the park's property line. This doesn't create a buffer should their development create erosion problems then they won't be able to address the problems without either tearing up their parking lot or encroaching on the city's property. The application claims that"the existing trees on the site will not be negatively affected by the proposed project." However the drawing of the existing trees doesn't include the tree right next to the house. It's a large evergreen tree with berries that are ripe on it during the spring bird migration. Fishburn Park is a bird sanctuary. It appears that their plan is to remove the tree for the wrap around decking. Federal and state governments are creating grants to encourage people to plant more trees and native plants so there will be less lawns to mow. This is in response to climate change to create flood resiliency, reduce GHG emission and to save water. As more people give up their lawns then they will need to have more access to open green spaces. The land in their plan contains most of the open usable green space left in Fishburn Park. There needs to be more research and consideration to alter their plans to protect the environment before a zoning application is approved. Public Safety The plans would block the public's ability to access the overflow parking on the upper field. Due to the many popular additions to the park, the parking lot sometimes isn't large enough to hold all the visitors. They usually drive over to the high field to park. 3 y a 111 • This doesn't happen often and when it does the weather is good so it doesn't harm the field. If the public is prevented from accessing the overflow parking from the park then they will try to access it from Clifford Rd. which is narrow and steep. People who live near the park are concerned that the added traffic will be harmful and create a dangerous situation. There needs to be a traffic impact study to determine the impact of this project before their zoning application is approved. Potential reduction of property values for homes near the park The National Parks and Recreation magazine published an article How Much Impact Do Parks Have on Property Values? In April 2020. They found that the majority of homes adjacent or near to passive parks had 10-20% higher home values. The article also stated: "However, in some cases, homes adjacent to a park did not show the highest premium, because the value of locating next to it was outweighed by negative factors—such as congestion, street parking, litter and vandalism, noise and intrusive ballfield lights." These are legitimate concerns about losing the buffer of open green space in Fishburn Park that protects our neighborhood from the activities in the park. That buffer protects home values and the peace in the neighborhood. Another attraction in Fishburn Park means more parking and public safety issues. Since the new disc golf course and playground have been installed the parking lot has been full almost every day. Our neighborhood is already concerned about parking and public safety issues as the weather warms up. 117 neighbors living within two blocks of the park have signed a paper petition saying: "We object to Roanoke City rezoning an acre of Fishburn Park to commercial and selling it for$10." A total of 174 Grandin Court neighbors have also signed the paper petition making it a total of 521 people in Roanoke City have signed it. 272 people outside of Roanoke City signed the same petition as well as 68 people signed an online petition objecting to the rezoning. A total of 861 people have signed a petition objecting to the rezoning over an acre of park land to commercial use. The application states "The proposed coffee shop will bring a new amenity to the park and expand the activities available to park and greenway users."Their goal will create more potential to adversely affect the nearby homes property values. 4 Setting an unfair precedent The vanBlaricoms said that they need the land as equity to renovate the house and start their business. It would set an unfair precedent to allow a private business to use the public's wealth to finance their business unless they are from a marginalized group. The vanBlaricoms aren't from a marginalized group. The application claims that part of the park is rarely used but people use that part of the park many times each day. They use it so much that the public has created a path across the park where their dogs can avoid the thorny husks from the chestnut trees. This video is of a father who lives in a duplex across from the park that doesn't have a usable yard. They often go to the park to play football. The Parks and Recreation master plan said Roanoke City needs more park acreage in the neighborhoods. The Grandin Court Neighborhood Plan says that the parks and green spaces need to be enhanced. There is a whole section in the new 2040 Roanoke City Plan about living in harmony with nature. That's why the city is applying to exempt this zoning request from the comprehensive plan along with the request to vacate the public's use to access the land. The vanBlaricoms have promised that the public will still be able to use the land but their insurance policy might require them to do otherwise. Also once the public's right to access the land is vacated then it is unlikely to be returned. Property often changes owners and new owners would have the right to prevent the public from using the land. It appears that the city staff didn't give the Roanoke City Council a comprehensive background to determine if there might be a better alternative than the vanBlaricom's proposal. The Parks and Recreation Advisory Board sent a letter to City Council in 2018 asking for the house to be removed from sale so that the Parks and Recreation Department could work with the neighborhood to implement a plan for the private sector to fix up and maintain the house for free without the loss of any park land. The city didn't respond to the Parks and Rec Advisory Board's request. There was correspondence between a developer, a contractor and the city manager with an offer to fix up the house for free in December 2020. The city manager said he would take the offer to Roanoke City Council and then he or someone from his department would get back to them. There was no follow up from the city to the people willing to fix up the house. There was a meeting between Justin vanBlaricom, the developer and contractor on March 31, 2023 that ended with an agreement to have a follow up meeting. Justin decided that he didn't want to have a follow up meeting. On May 2, the developer asked him if he was willing to explore other financing options so that he wouldn't need so much land as leverage for a loan. He said that he wasn't interested in exploring other options. There are legitimate concerns that the vanBlaricoms may not have the financial ability to successfully complete the project or start up a successful business. It's unfair to gamble the public's wealth, especially when it's not necessary to renovate the house. If this application is approved then it will set a precedent for other projects. Their zoning application cites the Green Goat as a precedent for their project. The Green Goat used to be the Transportation Museum that was often used by the public. It is also in the commercial part of the Wasena neighborhood. The house in Fishburn Park has always been a residence in the residential part of the neighborhood. The commercial part of the Grandin Court neighborhood is at least a half mile away. The commercial district of shops and restaurants transitions to offices and a church until the rest is residential except for the Carilion office building that is surrounded by woods and lots of green space. People need to trust when they buy a home in a residential part of a neighborhood that isn't near any commercial enterprises that they won't suddenly have a business with food trucks and lots of retail activity near them. Approving this application would create an unsettling precedent. Conclusion Please don't approve this application. There needs to be more research and development to protect the environment, the public's safety, surrounding property values and to prevent a bad precedent. Sincerely, Freeda Cathcart 5 Soil and Water District Director representing Roanoke City on the BRSWD On Tue, May 9, 2023, 11:31 PM Duane Howard <starcityflyer(a)aol.com>wrote: Never mind, it popped back up in my mail Original Message From: Duane Howard <starcityflyer(a�aol.com> To: contactfreeda(a)gmail.com <contactfreeda(cr�gmail.com> Sent: Tue, May 9, 2023 11:29 pm Subject: Your Email It seems to have disappeared, Please re send it. Thanks 6 t.i '-r74.-CX."(C7/I r) 7, 6 d, ii J 'j 'T 42-74z-,fstv) 6.0-Nt 1 /C" ♦ / , i il CA-4 4i4fr /A-1'4 f 01 1-1--. fl,.., . ; :*' C+_ _I_l _ i,, ' - fie _ v eS+ a j v6-ricrA t -- I c_ \ z, - - v o r pit itti 014 k.. �_c�, e, C!, __S C 1 , C'J 1 �� (Ga" 4co 'se. - 4 ; ct vhO -f G .hf. 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I don't and never have. February 2, 2021 said "Council asks for us to once again email blast an RFP for 30-60 days to try to get Freeda Cathcart to submit an official proposal." But in December 2020 our correspondence ended with the manager promising to take the new information to city council and that either he or someone from his office would get back to us. An e-blast to a list that I'm not and didn't reach me. Some more from the timeline: 2016 city council said they weren't interested in considering commercial use for the property 2017 Roni Sutton submits proposal for a ice cream shop where she was willing to pay $25,000 for the house without much land around it. She was told to contact the neighborhood. "My company has renovated many distressed homes in the City of Roanoke, in one case, multiple homes on the same street resulting in a nicer neighborhood for everyone living there. This situation of back-door, closed meetings and summary dismissal of my ideas, time and expertise has left me feeling ignored by the City. I don't feel welcome as a developer and as such will likely not purchase any more property for rehabilitation in the city." 2017 Council tabled Lora Katz's proposal and asks her to amend it to reduce the amount of parkland from 1 .4 acres to 0.65 acres. She reduced the amount of land 2017 The Roanoke Valley Preservation Foundation asked city council to retain ownership of the property Meeting with Justin Offer to finance so don't need the land Contracts signed based on false information can be nullified Our plan, fundraisers with food trucks near shelter far away from neighborhood compared with their plan and motivation On April 27 the Parks and Recreation Advisory Board sent a letter to city council to reaffirm their opposition to the sale of the house and the adjoining acre of parkland. Knowing that City Council has already approved the sale pending rezoning the board requested that a full business and development plan from the developers be shared with the board. With a large percentage of businesses failing within the first year of operation the board is highly concerned about this site should the developer end up selling the property. The board would like to review the documentation from the bank that states the additional parkland is required as collateral in order to receive their loan. The board also requested that the environmental concerns about the potential for increased stormwater runoff into the Murray Run tributary as well as the overflow parking within Fishburn Park be thoroughly reviewed and assessed before considering the rezoning request. Terry McGuire a member of the board sent a personal letter with these additional comments: "Despite assurances this land will remain open, Council's rezoning of this public greenspace unquestionably makes the site vulnerable to future commercial development. Its approximate value as a commercial lot is hundreds of thousands of dollars, and it is being given away for $10. A serious proposal to keep the land as greenspace would include placing a conservation easement on the lot. Council's vote to rezone the property moves it in the direction of development and loss forever as a public greenspace. Roanoke City doesn't even have the right of first refusal to repurchase the property if the café fails. The 2019 Parks & Rec Master Plan states that Roanoke must add 62 acres of additional parkland by 2034. Rezoning an acre of public land in Fishburn Park to commercial moves us in the wrong direction, furthers a terrible precedent of giving away or selling cheaply our priceless public greenspace and parks, and defies Council's stated commitments around sustainability and addressing greenspace and tree canopy equity. Please reject the rezoning proposal and instruct the City Manager to work with interested parties to create a plan that does not involve the public's loss of an acre of greenspace in Fishburn Park." Neighbors have been canvassing the Grandin Court neighborhood to let them know about the city's application to vacate the public's right to access one of the few usable green spaces in Fishburn Park. Most of the people in the neighborhood didn't know this was a possibility. There is strong opposition to the rezoning of over an acre of land to commercial use. They want to keep the public's right to access the open green space. People have also expressed the $10 price for over an acre of land and a house is unacceptable. Many expressed concern about a retail business in Fishburn Park since it's in the middle of a residential part of the neighborhood. Retail businesses are a half mile down the road and clustered in alignment with the neighborhood plan. Sweet Donkey Coffee sits on only a third of an acre This rezoning application is not in alignment with the neighborhood plan, the Parks and Recreation Master Plan and the recent 2040 comprehensive city plan. The city's request to vacate the public's right to access the parkland includes exempting it from the city's comprehensive plan. The vanBlaricoms want to leverage the equity in over an acre of our public park land, but there are other financing opportunities that could be used for their project without using our public parkland for equity. There are legitimate concerns about losing the buffer of open green space in Fishburn Park that protects our neighborhood from the activities in the park. That buffer protects home values and the peace in our neighborhood. Another attraction in Fishburn Park means more parking and public safety issues. Since the new disc golf course and playground have been installed the parking lot has been full almost every day. The neighborhood is already concerned about parking and public safety issues as the weather warms up. Restrictions aren't permanent and can be changed just like the zoning can be changed in Fishburn Park. A conservation easement would protect the land from future development but it wouldn't guarantee the public's right to access it. The vanBlaricoms can't promise that the public will still be able to use the open green space. They don't know what an insurance company might require to cover their liability or how that might change in the future. They don't know if their business venture will be successful or how their lives might change. The neighborhood doesn't want to lose our access to the park and the buffer it provides to the surrounding residential area. We don't want an enthusiastic couple's dream to become our nightmare. Hi, I'm Clinton Stoneking and I've lived one house from the park on Sweetbrier Ave. for 36 years. The house in Fishburn Park has always been a residence in the residential part of the neighborhood. The commercial part of the Grandin Court neighborhood is at least a half mile away. The commercial district of shops and restaurants transitions to offices and a church until the rest is residential except for the Carilion office building that is surrounded by woods and lots of green space. People need to trust when they buy a home in a residential part of a neighborhood that isn't near any commercial enterprises that they won't suddenly have a business with food trucks and lots of retail activity near them. Approving this application would create an unsettling precedent. The National Parks and Recreation magazine published an article How Much Impact Do Parks Have on Property Values? In April 2020. They found that the majority of homes adjacent or near to passive parks had 10-20% higher home values. The article also stated: "However, in some cases, homes adjacent to a park did not show the highest premium, because the value of locating next to it was outweighed by negative factors — such as congestion, street parking, litter and vandalism, noise and intrusive ballfield lights." These are legitimate concerns about losing the buffer of open green space in Fishburn Park that protects our neighborhood from the activities in the park. That buffer protects home values and the peace in the neighborhood. Another attraction in Fishburn Park means more parking and public safety issues. Since the new disc golf course and playground have been installed the parking lot has been full almost every day. Our neighborhood is already concerned about parking and public safety issues as the weather warms up. The application states "The proposed coffee shop will bring a new amenity to the park and expand the activities available to park and greenway users." Their goal will create more potential to adversely affect the nearby homes property values. The application claims that part of the park is rarely used but people use that part of the park many times each day. They use it so much that the public has created a path across the park where their dogs can avoid the thorny husks from the chestnut trees. Families play football in this part of the park and we need the public to be able to access the upper field for overflow parking so they don't come over to Clifford to park on the steep, narrow street. The vanBlaricoms have promised that the public will still be able to use the land but their insurance policy might require them to do otherwise. Also once the public's right to access the land is vacated then it is unlikely to be returned. Property often changes owners and new owners would have the right to prevent the public from using the land. Please deny this application for rezoning until our public safety and property values can be addressed by changing the location of the parking lot and reducing the amount of land for an appropriate buffer to our homes. The Roanoke Times Account Number Roanoke,Virginia 6011439 Affidavit of Publication Date CITY OF ROANOKE-PBD May 02,2023 Attn TINA CARR 215 CHURCH AVE ROOM 166 ROANOKE,VA 24011 Date Category Description Ad Size Total Cost 05/11/2023 Legal Notices PUBLIC HEARING 2 x 10.00 IN 3,373.00 Publisher of the Roanoke Times RECEIVED I,(the undersigned)an authorized representative of the Roanoke Times,a daily newspaper published in Roanoke,in the MAY 0 5 REC'D State of Virginia,do certify that the annexed notice PUBLIC HEARING was published in said newspapers on the following CITY Of-ia.3ANOKE dates: PL•- • !"_DING d+DEVELOPMEMT 04/25,05/02/2023 The First insertion being given ... 04/25/2023 Newspaper reference: 0001417015 Billing ores Sworn to and subscribed before me this 2nd Day of May 2023 Notary Public State of Virginia Richard A.Hundley County of Hanover Notary Public My Commission expires Commonwealth of Virginia 041 Commission Exp.Jan 31,2024 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEAPING NOTICE The City of Roanoke Planning Commission public hearing advertised herein will be held on May 8, 2023, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the EOC Conference Room, First Flow, Room 159, Municipal South. Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following applications. The applications are available for review online at httosJ/roanokeva.gov/20191Commissions or may be obtained digitally by emailing planning@roanokeva.gov.All persons wishing to address the Planning Commission must sign-up with the Secretary to the Planning Commission by emailing glarjungOroanokeva.aov or by calling (540) 853-1330 by noon,May 3,2023.Written comments of interested persons will be received by the Secretary to the Planning Commission at planning@roanokeva.gov by noon,May 3,2023. Please note that this is a change in location for the May 2023 Planning Commission public hearina only. Application by Ken and Justin vanBlaricom to rezone an approximately 1.1 acre portion of property located at 2424 Brambleton Avenue SW,Official Tax Map No. 1470301, from ROS, Recreation and Open Space District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses,location of buildings and infrastructure, site access,and building design.The land use categories permitted in MXPUD Include residential;accommodations and group living;commercial;Industrial; warehousing and distribution;assembly and entertainment;public,institutional and community; transportation; utihtty; agricultural; and accessory, with a maximum density as specified on the development plan for the district.The comprehensive plan designates the properly for natural space/open space/ recreation/agricutture use.The proposed use is an eating establishment and other uses as noted on the PUD plan. A request by the City of Roanoke to consider an'amendment to City Plan 2040,the city's comprehensive plan,to vacate the public use of a portion of Fishbum Park and to release the public's right to use such portion of Fishburn Park,being an approximately 1.1 acre portion of city-owned property located at 2424 Brambleton Avenue SW,Official Tax Map No.1470301,and re-adopting and ratifying previous amendments to City Plan 2040,the city's comprehensive plan. Tuna M.Can;Secretary,City Planning Commission City Council will hold a public hearing on the aforesaid matter on May 15, 2023, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. All persons wishing to address City Council may sign-up online at www.roanokeva.gov/council. In order to sign up,the form to speak before City Council may be accessed under the tab"Sign Up Form to Speak Before Council"on the left of the screen.Sign up forms must be received by noon on May 15,2023.In the event the public hearing is conducted by electronic communication means due to the COVID-19 pandemic disaster,you will be notified by the City Clerk's Office.For further information,you may contact the Office of the City Clerk at(540)853-2541. Cecelia F.McCoy,CMC,City Clerk The City of Roanoke Board of Zoning Appeals wdl hold a public hearing on May 10,2023,at 1:00 p.m.,of as soon thereafter as the matter may be heard, in the City Council Chamber,Fourth Floor,Room 450,Noel C.Taylor Municipal Building,215 Church Avenue SW,Roanoke,Virginia,to consider the following application. All persons wishing to address the Board of Zoning Appeals must sign-up with the Secretary to the Board of Zoning Appeals by entailing plannino@roanokeva.gov or by calling(540)853-1730 by noon,May 3,2023. Written comments of interested persons will be received by the Secretary to the Board of Zoning Appeals at planning@roanokeva.oav on or prior to noon, May 3,2023. Application by Bohon Properties, LLC, for property located at 2049 Kenwood Boulevard SE,bearing Official Tax Map No.4320237,zoned RM-1, Residential Mixed Density District,for a special exception pursuant to Section 36.2-311,Zoning,Code of the City of Roanoke(1979),as amended,to permit a Dwelling,Two-family. Tina M.Can;Acting Secretary,City Board of Zoning Appeals Any applications will be digitally available for review online at httios//roanokeva.aov/2019/Commissiong or may be obtained digitaly by emailing plarl(tina troanokeva,goy. If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853-2541,by noon,May 5. The City of Roanoke provides interpretation at no cost for all public meetings, upon request.If you would like to request an interpreter,please let us know at least 24 hours in advance by calling(540)853-1283. La Ciudad de Roanoke propor Iona interpretacion sin costo por todas cites publicas, previa soicitud.Si usted desea solicitar un interprete,heganoslo saber con al mends 24 hours de antelacion por damar(540)853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma,inapoombwa.Iwapo ungependa kuomba mkalmani,tafadhali tujulishe angalau sag 24 kabla kwa kupiga simu(540)853-1283. '+•4Y4.4-A+}' .tia�Y.e�LL':Y'Yw1" JYr./`fs '-+a�Jl WliY"lT'YSwJJr .r5.44a,n Y',u(540)853-1283 S1W•F-%4,i-1 ath 3 JAB M.inia l w�J�+%:.i a3 PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE The City of Roanoke Planning Commission public hearing advertised herein will be held on May 8, 2023, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the EOC Conference Room, First Floor, Room 159, Municipal South, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following applications. The applications are available for review online at https://roanokeva.gov/2019/Commissions or may be obtained digitally by emailing planning@roanokeva.gov. All persons wishing to address the Planning Commission must sign-up with the Secretary to the Planning Commission by emailing planning@roanokeva.gov or by calling (540)853-1330 by noon, May 3, 2023. Written comments of interested persons will be received by the Secretary to the Planning Commission at planning(roanokeva.gov by noon, May 3, 2023. Please note that this is a change in location for the May 2023 Planning Commission public hearing only. Application by Keri and Justin vanBlaricom to rezone an approximately 1.1 acre portion of property located at 2424 Brambleton Avenue SW, Official Tax Map No. 1470301, from ROS, Recreation and Open Space District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design. The land use categories permitted in MXPUD include residential; accommodations and group living; commercial; industrial; warehousing and distribution; assembly and entertainment; public, institutional and community; transportation; utility; agricultural; and accessory, with a maximum density as specified on the development plan for the district. The comprehensive plan designates the property for natural space/open space/recreation/agriculture use. The proposed use is an eating establishment and other uses as noted on the PUD plan. A request by the City of Roanoke to consider an amendment to City Plan 2040, the city's comprehensive plan, to vacate the public use of a portion of Fishburn Park and to release the public's right to use such portion of Fishburn Park, being an approximately 1.1 acre portion of city-owned property located at 2424 Brambleton Avenue SW, Official Tax Map No. 1470301, and re-adopting and ratifying previous amendments to City Plan 2040, the city's comprehensive plan. Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matter on May 15, 2023, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. All persons wishing to address City Council may sign-up online at www.roanokeva.gov/council. In order to sign up, the form to speak before City Council may be accessed under the tab "Sign Up Form to Speak Before Council"on the left of the screen. Sign up forms must be received by noon on May 15, 2023. In the event the public hearing is conducted by electronic communication means due to the COVID-19 pandemic disaster, you will be notified by the City Clerk's Office. For further information, you may contact the Office of the City Clerk at (540)853-2541. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on May 10, 2023, at 1:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following application. All persons wishing to address the Board of Zoning Appeals must sign-up with the Secretary to the Board of Zoning Appeals by emailing planning@roanokeva.gov or by calling(540)853-1730 by noon, May 3, 2023. Written comments of interested persons will be received by the Secretary to the Board of Zoning Appeals at planning@roanokeva.gov on or prior to noon, May 3, 2023. Application by Bohon Properties, LLC, for property located at 2049 Kenwood Boulevard SE, bearing Official Tax Map No. 4320237, zoned RM-1, Residential Mixed Density District, for a special exception pursuant to Section 36.2-311, Zoning, Code of the City of Roanoke (1979), as amended, to permit a Dwelling, Two-family. Tina M. Carr, Acting Secretary, City Board of Zoning Appeals Any applications will be digitally available for review online at https://roanokeva.gov/2019/Commissions or may be obtained digitally by emailing planning@roanokeva.gov. If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853-2541, by noon, May 5. The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would like to request an interpreter, please let us know at least 24 hours in advance by calling(540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas, previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por llamar(540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu(540) 853-1283. ,Luil J-)t_s4"Ul o�y 4:2 j0 iil j911 L,°9.°C �t-`4 a<a($1 y ": .Is ,•) >-1`S939> ... uliy>> IJ U(540) 853-1283 j °J "• L°:" J1'J� J���24 Please publish in newspaper on Tuesday, April 25, 2023, and Tuesday, May 2, 2023. Please bill and send affidavit of publication by USPS and via email to: Tina M. Carr Acting Secretary to the Board of Zoning Appeals Planning, Building, & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 170 Roanoke, VA 24011 540/853-1730 tina.carr@roanokeva.gov roanokeva.gov Tina M. Carr Secretary to the Planning Commission Planning, Building, & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 170 Roanoke, VA 24011 540/853-1730 tina.carr(roanokeva.gov Please send affidavit of publication to: Cecelia F. McCoy, CMC, City Clerk 215 Church Avenue SW, Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011-1536 540/853-2541 susie.mccoy@roanokeva.gov CITY OF ROANOKE .""" sat\ �Ci OFFICE OF THE CITY CLERK t v. 215 Church Avenue,S.W.,Room 456 s Roanoke,Virginia 24011-1536 Il > Telephone:(540)853-2541 Fax:(540)853-1145 E-mail: clerk@roanokeva.gov CECELIA F.MCCOY,CMC CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ April 28, 2023 Assistant Deputy City Clerk Keri And Justin VanBlaricom 917 Carrington Avenue S.W. Roanoke, VA 24015 Dear Mr. & Mrs. VanBlaricom: A public hearing has been advertised to be heard by the City Planning Commission on Monday, May 08, 2023 at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, in regard to a request by Keri and Justin VanBlaricom to rezone an approximately 1.1 acre portion of property located at 2424 Brambleton Avenue SW, Official Tax Map No. 1470301, Recreation and Open Space District, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, May 15, 2023 at 7:00 p.m., pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.qov, under "Roanoke Planning Commission News", following its meeting on Monday, May 08, 2023. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853-1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853-2541. Sincerely, ei,,,,,,,;,_ Cecelia F. McCoy, CMC City Clerk Enclosure c: Tina Carr, Secretary to the City Planning Commission i s ,.' CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 • s , "'` Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk April 28, 2023 RUTH VISUETE PEREZ Assistant Deputy City Clerk Dear Ladies and Gentlemen: A public hearing has been advertised to be heard by the City Planning Commission on Monday, May 08, 2023 at 1:30 p.m. in regard to a request by Keri and Justin VanBlaricom to rezone an approximately 1.1 acre portion of property located at 2424 Brambleton Avenue SW, Official Tax Map No. 1470301, Recreation and Open Space District, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, May 15, 2023 at 7:00 p.m., pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.qov, under "Roanoke Planning Commission News", following its meeting on Monday, May 08, 2023. This letter is provided for your information as an interested party and/or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853-1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853-2541. Sincerely, e - • tijt4"e4tit Cecelia F. McCoy, CMC City Clerk Enclosure c: Tina Carr, Secretary to the City Planning Commission Adjoining Property Owners and Interested Parties April 28, 2023 Page 2 pc: CITY OF ROANOKE FISHBURN PARK PO BOX 1451 ROANOKE VA 24007 HASKINS RAWLEY A JR 2501 BRAMBLETON AVE SW ROANOKE VA 24015 BIG FISH PROPERTIES LLC 1811 ARLINGTON RD SW ROANOKE VA 24015 HAMPTON STREET PROPERTIES LLC 3726 VERONA TR ROANOKE VA 24018 STAR CITY INVESTMENTS LLC PO BOX 2705 ROANOKE VA 24001 SALISBURY WAYNE D & TOBEY I 2413 BRAMBLETON AVE SW ROANOKE VA 24015 MCGUIRE OWEN W & TATIANA M 2514 BRAMBLETON AVE SW ROANOKE VA 24015 LEFFEL VELDA M LIFE ESTATE 965 EARL OF ESSEX ARCH VIRGINIA BEACH VA 23454 PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE The City of Roanoke Planning Commission public hearing advertised herein will be held on May 8, 2023, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the EOC Conference Room, First Floor, Room 159, Municipal South, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following applications. The applications are available for review online at https://roanokeva.gov/2019/Commissions or may be obtained digitally by emailing planning@roanokeva.gov. All persons wishing to address the Planning Commission must sign-up with the Secretary to the Planning Commission by emailing planning@roanokeva.gov or by calling(540)853-1330 by noon, May 3, 2023. Written comments of interested persons will be received by the Secretary to the Planning Commission at planning(roanokeva.gov by noon, May 3, 2023. Please note that this is a change in location for the May 2023 Planning Commission public hearing only. Application by Keri and Justin vanBlaricom to rezone an approximately 1.1 acre portion of property located at 2424 Brambleton Avenue SW, Official Tax Map No. 1470301, from ROS, Recreation and Open Space District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design. The land use categories permitted in MXPUD include residential; accommodations and group living; commercial; industrial; warehousing and distribution; assembly and entertainment; public, institutional and community; transportation; utility; agricultural; and accessory, with a maximum density as specified on the development plan for the district. The comprehensive plan designates the property for natural space/open space/recreation/agriculture use. The proposed use is an eating establishment and other uses as noted on the PUD plan. A request by the City of Roanoke to consider an amendment to City Plan 2040, the city's comprehensive plan, to vacate the public use of a portion of Fishburn Park and to release the public's right to use such portion of Fishburn Park, being an approximately 1.1 acre portion of city-owned property located at 2424 Brambleton Avenue SW, Official Tax Map No. 1470301, and re-adopting and ratifying previous amendments to City Plan 2040, the city's comprehensive plan. Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matter on May 15, 2023, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. All persons wishing to address City Council may sign-up online at www.roanokeva.gov/council. In order to sign up, the form to speak before City Council may be accessed under the tab "Sign Up Form to Speak Before Council"on the left of the screen. Sign up forms must be received by noon on May 15, 2023. In the event the public hearing is conducted by electronic communication means due to the COVID-19 pandemic disaster, you will be notified by the City Clerk's Office. For further information, you may contact the Office of the City Clerk at (540)853-2541. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on May 10, 2023, at 1:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following application. All persons wishing to address the Board of Zoning Appeals must sign-up with the Secretary to the Board of Zoning Appeals by emailing planning@roanokeva.gov or by calling(540)853-1730 by noon, May 3, 2023. Written comments of interested persons will be received by the Secretary to the Board of Zoning Appeals at planning@roanokeva.gov on or prior to noon, May 3, 2023. Application by Bohon Properties, LLC, for property located at 2049 Kenwood Boulevard SE, bearing Official Tax Map No. 4320237, zoned RM-1, Residential Mixed Density District, for a special exception pursuant to Section 36.2-311, Zoning, Code of the City of Roanoke (1979), as amended, to permit a Dwelling, Two-family. Tina M. Carr, Acting Secretary, City Board of Zoning Appeals Any applications will be digitally available for review online at https://roanokeva.gov/2019/Commissions or may be obtained digitally by emailing planning@roanokeva.gov. If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853-2541, by noon, May 5. The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would like to request an interpreter,please let us know at least 24 hours in advance by calling(540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas, previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por llamar(540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu(540) 853-1283. k JaLo ySl ,�,IiS c,o,Lxiil (SAU. jl o�y 4 3A .11 k.jy.L�s°c "L-4 y`S9'9.) J� I�t4(540) 853-1283 UAL' LyLv 24 J91�t c1ii, l�,ts �L�y Please publish in newspaper on Tuesday, April 25, 2023, and Tuesday, May 2, 2023. Please bill and send affidavit of publication by USPS and via email to: Tina M. Carr Acting Secretary to the Board of Zoning Appeals Planning, Building, & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 170 Roanoke, VA 24011 540/853-1730 tina.carr@roanokeva.gov Tina M. Carr Secretary to the Planning Commission Planning, Building, & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 170 Roanoke, VA 24011 540/853-1730 tina.carr@roanokeva.gov Please send affidavit of publication to: Cecelia F. McCoy, CMC, City Clerk 215 Church Avenue SW, Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011-1536 540/853-2541 susie.mccoy@roanokeva.gov 1 , _, ,,,,„ 3,..j....- -.W,-4-4,,":44,-;;--r„-?; ', ,- .--.,.-:- ,. -'' - ..„,-, --,..,„„-,,,-,it,44,„4„,,,-7,., 4----4 r41.1w:27.-..i, ttiVp.,;13,;;;I, '''‘-''''.,-r : --- :: '— e4.-ii,t--'-x---t--,,it',-,ttzt-c:', .--u,'.- 1 _,,i_i:Azi,,litz„ :„:„..1.A '41*:4!";# ) 1 C C ' g ., ‘, i f:/7;-,-4. -_:14,4.,--1.7-$t41,-V.4,' Department of Planning,Building and Development Room 170,Noel C.Taylor Municipal Building 215 Church Avenue,S.W. Roanoke,Virginia 24011 krmem Phone: (540)853.1730 Filing Date:104/14/2023 Submittal Number. (Amended Application No.t ❑Rezoning,Not 0iheiwise Listed ❑Amendment of Proffered Conditions ❑Rezoning,Conditional ❑Amendment of Planned Unit Development Plan 11 Rezoning to Planned Unit Development ❑Amendment of Comprehensive Sign Overlay District Establishment of Comprehensive Sign Overlay District Address: 2424 Brambteton Avenue SW Roanoke,VA 24015 Portion only Official Tax No(s).: 1470301 Existing ❑Without Conditions Ordinance Zoning: ROS,Recreation and Open Space • 0 With Conditions No(s).(If ❑Planned Unit Development appticabte): Requested 0 Without Conditions ProposedCoffee Shop Zoning: MXPUD,Mixed Use Planned Unit Develop y 0 With Conditions Land Use: ® Planned Unit Development Name: City Of Roanoke Phone Number. Address: fro Box 1451 R . 007 I E-mail: dii0V 1111 n.o.go.nsprw Name: Ken and Justin vanBiaricom Phone Number: 54052958E18 •17 Carrington Avenue SW Roanoke,24015 „meiE-mail: keri@nokevanco.com l ' - - til.W.iefdAie c143 Of , ' tit. Name: I Phone Numbed 1 1 1 E-mail: 1 Zoning Amendment Ap$*IicatIon CI eckli t .i, _,,„..,..,. i r t a-Tc A r t �� v i ' Completed application form and checklist. [5'Written narrative explaining the reason for the request. f Metes and bounds description,If applicable. rt'tiling fee. r- Concept plan meeting the Application Requirements of item'2(c)'in Zoning Amendment Procedures. r : tt ' zi t 1 ti • E- x .',t r r- Written proffers. See the City's Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item'2(c)'in Zoning Amendment Procedures. Please label as t— 'development plan'if proffered. , ' Development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance. ` A � 3 S �-� �"^•r 3t AA3e A 3� f- ek�� t E s g�1. b.'+ i R� 1 �9 �3,A��t$-_wSii, k¢:. r Comprehensive signage plan meeting the requirements of Section 36.2-336(d)(2)of the City's Zoning Ordinance. , �. . Amended development or concept plan meeting the Application Requirements of item'2(c)'in Zoning Amendment Procedures, r if applicable. r Written proffers to be amended. See the Otis Guide to Proffered Conditions. r- Copy of previously adopted Ordinance. ,- .-n � ".. rx Yaa! 4 ! yl-r4r romf1 q<�5` s r Y*;;;e r« '�" , t w ,."1i,*: ✓ Amended development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance. r- Copy of previously adopted Ordinance. rX ^,Y 3 i «mp ,.�. +=9- -}y A*.j•--zi r- Amended comprehensive signage plan meeting the requirements of Section 36.2-336(d)of the City's Zoning Ordinance. f Copy of previously adopted Ordinance. 4&`«t.+A. -r�, A '�S ! rs'-1: jrt.` 4sdy ,11 { A �A £ _ ..:�,r -to.-#'i, ' to . t ( Y£ A. r A Traffic Impact Study in compliance with Appendix B-2(e)of the City's Zoning Ordinance. s r,- r t t ,,:3^ ! Y;- - rF=.. 4 rTh «, ir' ! x,. r.,. •`,-1Y, r s r: „k •tr-€ a; .' E s I— Cover sheet. r- Traffic impact analysis. r Concept plan. r Proffered conditions,if applicable. I-Required fee. *An electronic copy of this application and cheddist can be found at www.roanokeva.govlplanningcommission. A complete packet must be submitted each time an application is amended,unless otherwise specified by staff. AMENDED APPLICATION NO. 1 FOR REZONING Date: April 14, 2023 Property Address: 2424 Brambleton Avenue SW, Roanoke, VA 24015 Tax Number: 1470301 Applicant: Justin and Ken vanBlaricom 917 Carrington Avenue, SW Roanoke, VA 24015-3817 Existing Zoning: ROS Proposed Zoning: MXPUD Background: The applicants have entered into a contract with the City of Roanoke to purchase a 1.1 acre parcel of Fishburn Park that includes the former caretaker's cottage with the intent to renovate the cottage and operate it as a coffee shop. The sale is contingent on the property being rezoned to MXPUD zoning. Exhibits: • Exhibit One: Amended Development Plan dated April 14, 2023 • Exhibit Two: Amended Survey of parcel to be rezoned dated April 14, 2023 Proposed Improvements to the Property: Approval of this zoning amendment will allow the applicants to renovate the caretaker's cottage into a coffee shop and community gathering place adjacent to the existing Fishburn Park property. The 1.1 acre parcel to be rezoned is not presently well-used by park patrons because the cottage is dangerously dilapidated, making it unsafe for public use. The cottage is a one-story wood-framed structure about 1000 sf in size. The circa 1850 original structure appears to have been added onto at least two times. The cottage has been empty for nearly 25 years and is in a badly deteriorated condition. Much of the foundation will need to be rebuilt due to insect damage and areas of the siding need replacement. Sections of the porch and interior floors and will need to be reinforced or replaced due to rot. The chimneys need repair and a new electrical service is required. The new use as a coffee shop will require the building to be renovated to meet current building code standards while preserving its exterior appearance as much as possible. A new commercial kitchen meeting Health Department standards will be installed. The electrical and heating and air conditioning systems will be replaced. New interior finishes and lighting to create a pleasant atmosphere for the customers will be installed. Two new toilets will be added to comply with ADA accessibility requirements. For the building exterior and surrounding grounds, the applicants will add a new paved drive largely following the path of the existing overgrown gravel drive. New customer parking spaces and spaces for food trucks will be added as well as a ramped sidewalk to provide handicapped access to the coffee shop. Electrical service will be provided to the food truck spaces to minimize the need for noisy generators. The existing porch will be renovated and additional decks on several levels added to create spacious outdoor seating surrounding the cottage. The proposed improvements include one accessory building, approximately 12'x 16' in size, for storage and to support a future raised-bed community garden nearby. Appropriate screening, landscaping, and buffer yards will be provided in accordance with the City Ordinance standards (Sec. 36.2-642). The applicants intend to keep the wooded areas of their parcel intact, except for the removal of any hazardous dead trees. This renovation is in line with the Grandin Court Neighborhood Plan's(2005)initiative to retain its citizens and improve the livability of the neighborhood. Repurposing this existing building to a coffee shop brings vitality, safety, and an appropriate use to this beautiful historic hillside at the entrance of Fishburn Park. Adherence with MXPUD Design Objectives: The attached development plan illustrates the intended improvements to be made to the property. The planned development meets the MXPUD design objectives listed in Sec.36.2-324 as follows: "(1) Promote efficient use of land and infrastructure through high quality urban design." • The proposed project promotes efficient use of existing land and infrastructure by restoring a long- vacant historic structure and converting it into a coffee shop that will enhance the user experience of the existing park. "(2) Promote a development pattern in harmony with existing development and the objectives of the City's Comprehensive Plan." • The proposed project will harmonize with the existing park by restoring functionality to a vacant existing structure in the park. The proposed coffee shop will bring a new amenity to the park and expand the activities available to park and greenway users. A detailed listing of how It will support the objectives of the Comprehensive Plan is included below. "(3) Permit a compatible mix of commercial and residential uses." • The proposed coffee shop will fit in with the existing park and residential uses in a similar way that the addition of the Green Goat restaurant has enhanced Wasena Park's and the neighboring residential area. "(4) Provide safe, efficient access and traffic circulation." • The proposed project will utilize the park's existing commercial entrance and internal driveways rather than create a new commercial entrance. The proposed project will not connect to the adjoining residential streets and create additional traffic. "(5)Create opportunities to use new technologies in managing the quantity and quality of stormwater." Stormwater management strategies such as harvesting the roof's rainwater runoff and permeable paving will be utilized to minimize he negative effects of stormwater runoff. Low Impact Development design techniques will be utilized as they are feasible. "(6) Encourage the preservation of steep slopes, floodplains, historic structures and areas, and unique, natural, or geographic formations." • The new driveway and parking spaces will follow the route of an existing gravel drive to minimize new grading. The project area is well above the floodplain and will not impact it. The historic caretaker's cottage, which is badly deteriorated, will be renovated and preserved. The existing trees on the site will not be negatively affected by the proposed project. Proffered Use Limitations: The applicants grew up in southwest Roanoke City and reside there with their three children. As they value the concerns of the neighbors and the neighborhood association members, and desire to add value to the neighborhood culture that already exists,they voluntarily proffer to restrict the uses of the property to the MXPUD permitted uses listed below: • Office, general or professional • Community market • Bakery, confectionary, or similar food production • Retail • Club, lodge, civic, or social organization • Community center • Eating establishment abutting a residential district • Eating and drinking establishment abutting a residential district • Meeting hall • Artist studio • Community garden and accessory uses, not otherwise listed. Adherence with the Comprehensive Plan and the Grandin Court Neighborhood Plan: The proposed project supports the following City Plan 2040 recommendations: • Economic Development, Category 2: (page 25) o Using existing resources and networks to grow small businesses. o Investing in underutilized corridors and areas to create job training and employment opportunities close to or within our complete neighborhoods. • Harmony with Nature Priorities: (pages 61 and 63) o Policy 2: Preserving and reusing a historic building also preserves and reuses the embodied energy of the building. o Policy 4: Increasing opportunities for the community to interact with its natural surroundings improves mental health and wellbeing. • Livable Built Environment Priorities: (page 81) o Policy 1: Create and maintain well-defined public spaces that provide places for people to interact face-to-face; encouraging activities that bring people together in neighborhood centers. o Policy 3: Promote partnerships to assist in the development of park spaces. • Land Use Priorities: (page 113) o Policy 1: Promote compatibility of different land uses through building design, building orientation, and thoughtful arrangement of accessory uses on the site. o Policy 2: Encourage active, productive uses of land and preclude unproductive uses of land. • Urban Neighborhoods Character Districts: (page 143) o Shared open spaces such as parks and plazas are provided as extended living spaces for residents. o Well-designed historic buildings should be preserved and should be used to inform new development. The proposed project supports the following Grandin Court Neighborhood Plan Quality of Life recommendations: • Maintain and enhance the recreation, parks and open spaces. • Preserve wooded areas. In conclusion, we believe that our request for this zoning amendment is consistent with the land use patterns of the Grandin Court Neighborhood, directly improving the residential, village center, and open and wooded park spaces already in place and that our project will have a positive impact on the park and the surrounding neighborhood. We respectfully request your support of our application. 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J Z o m y LL a3 CO CO 0 0 O �r L c m c a 0 a� LL LL LL w -o v R c _c O — U) D c o > m •i m �' a) a) d X X ° c N �/ NI Fad O_ aNi Oo m c 3 'ca c w .@ j m c c c c 8 3 m o o E x 'E . r E w o a g c = N uJ to cn Q . co t5 c m L H C. o n o U o ' d .N C X a rx 0 w m m IX X X .co o /n Q 0 U O j = c 0 Q' d' • N =p O _ v C� J Z t1j LL x x ." M to •I� Q a Li: p• O Z N '5 < C ¢ U U U o z z aU Z "' o 0N -' Il . III0I0 4-,11 - O O — N Zoning Amendment Application Department of Planning,Building and Development Room 170,Noel C.Taylor Municipal Building 215 Church Avenue,S.W. Roanoke,Virginia 24011 Click Here to Print Phone: (540)853-1730 Filing Date:03/27/2023 Submittal Number. Original Application1:1 ❑Rezoning,Not Otherwise Listed ❑Amendment of Proffered Conditions ❑Rezoning,Conditional 0 Amendment of Planned Unit Development Plan El Rezoning to Planned Unit Development ❑Amendment of Comprehensive Sign Overlay District ❑Establishment of Comprehensive Sign Overlay District . ... , Address: 2424 Brambleton Avenue Roanoke,VA 24015 Official Tax No(s).: 1470301 Existing — ❑Without Conditions Ordinance Zoning: ROS,Recreation and Open Space ❑With Conditions No(s).(If 0 Planned Unit Development applicable): Requested ❑Without Conditions Proposed Coffee Shop Zoning: MXPUD,Mixed Use Planned Unit Develop ❑With Conditions Land Use: El Planned Unit Development irrin' .:F. Name: City of Roanoke Phone Number. Address: PO Box 14 o e,VA 24007 E-mail: swain 7 E !t 7 it 777' id'.: Name: Keri and Justin vanBlaricom Phone Number. 5405295888 • ess: 917 Carrington Avenue SW Roan• e, A 24015 E-mail: keri@nokevanco.com Name:, ice' Phone Number. j Address: E-mail: Adixfaid haft*win Zoning Amendment Application Checklist ;The following must be submitted for all applications: i7 Completed application form and checklist. R Written narrative explaining the reason for the request. l7 Metes and bounds description,if applicable. (j7 Filing fee. 'riff,. err C fts , ti olio g m st also tie submitted r Concept plan meeting the Application Requirements of item'2(c)'in Zoning Amendment Procedures. o ng,tlie fol o g must also bye submitted r Written proffers. See the City's Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item'2(c)'in Zoning Amendment Procedures. Please label as r 'development plan'if proffered. F " .__ n..d .__{rev of �efollowing must also be submitted: F Development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance. Fora mprehenshi gn er i trlgf tb folio r ng mugs be submitted ✓ Comprehensive signage plan meeting the requirements of Section 36.2-336(d)(2)of the City's Zoning Ordinance. or �m dm p> e t #ons, a foli ng must atso be submitted Amended development or concept plan meeting the Application Requirements of item'2(c)'in Zoning Amendment Procedures, if applicable. r Written proffers to be amended. See the City's Guide to Proffered Conditions. r Copy of previously adopted Ordinance. For a pla finned un t e elopment endmen the following must atter be submitted:; ✓ Amended development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance. r Copy of previously adopted Ordinance. For a c Elfish fe _ n ► e it the following mustrittlet also be submitted: r Amended comprehensive signage plan meeting the requirements of Section 36.2-336(d)of the City's Zoning Ordinance. ✓ Copy of previously adopted Ordinance. Fora "`fl o p; ct study be submitted to the City,the following must-also be subm ted r A Traffic Impact Study in compliance with Appendix B-2(e)of the City's Zoning Ordinance. Fora propi l a r. lclmpa ct analysis be submitted to VDOT,the following must also be submitted: • Cover sheet. ✓ Traffic impact analysis. r Concept plan. ✓ Proffered conditions,if applicable. ✓ Required fee. *An electronic copy of this application and checklist can be found at www.roanokeva.govlplanningcommission. A complete packet must be submitted each time an application is amended,unless otherwise specified by staff. APPLICATION FOR REZONING Date: March 27, 2023 Property Address: 2424 Brambleton Avenue SW, Roanoke, VA 24015 Tax Number: 1470301 Applicant: Justin and Keri vanBlaricom 917 Carrington Avenue, SW Roanoke, VA 24015-3817 Existing Zoning: ROS Proposed Zoning: MXPUD Background: The applicants have entered into a contract with the City of Roanoke to purchase a 1.1 acre parcel of Fishburn Park that includes the former caretaker's cottage with the intent to renovate the cottage and operate it as a coffee shop. The sale is contingent on the property being rezoned to MXPUD zoning. Exhibits: • Exhibit One: Development Plan • Exhibit Two: Survey of parcel to be rezoned Proposed Improvements to the Property: Approval of this zoning amendment will allow the applicants to renovate the caretaker's cottage into a coffee shop and community gathering place adjacent to the existing Fishburn Park property.The 1.1 acre parcel to be rezoned is not presently well-used by park patrons because the cottage is dangerously dilapidated, making it unsafe for public use. The cottage is a one-story wood-framed structure about 1000 sf in size. The circa 1850 original structure appears to have been added onto at least two times. The cottage has been empty for nearly 25 years and is in a badly deteriorated condition. Much of the foundation will need to be rebuilt due to insect damage and areas of the siding need replacement. Sections of the porch and interior floors and will need to be reinforced or replaced due to rot. The chimneys need repair and a new electrical service is required. The new use as a coffee shop will require the building to be renovated to meet current building code standards while preserving its exterior appearance as much as possible. A new commercial kitchen meeting Health Department standards will be installed. The electrical and heating and air conditioning systems will be replaced. New interior finishes and lighting to create a pleasant atmosphere for the customers will be installed. Two new toilets will be added to comply with ADA accessibility requirements. For the building exterior and surrounding grounds, the applicants will add a new paved drive largely following the path of the existing overgrown gravel drive. New customer parking spaces and spaces for food trucks will be added as well as a ramped sidewalk to provide handicapped access to the coffee shop. Electrical service will be provided to the food truck spaces to minimize the need for noisy generators. The existing porch will be renovated and additional decks on several levels added to create spacious outdoor seating surrounding the cottage. The proposed improvements include one accessory building, approximately 12'x 16' in size,for storage and to support a future raised-bed community garden nearby. Appropriate screening, landscaping, and buffer yards will be provided in accordance with the City Ordinance standards (Sec. 36.2-642). The applicants intend to keep the wooded areas of their parcel intact, except for the removal of any hazardous dead trees. This renovation is in line with the Grandin Court Neighborhood Plan's(2005) initiative to retain its citizens and improve the livability of the neighborhood. Repurposing this existing building to a coffee shop brings vitality, safety, and an appropriate use to this beautiful historic hillside at the entrance of Fishburn Park. Adherence with MXPUD Design Objectives: The attached development plan illustrates the intended improvements to be made to the property. The planned development meets the MXPUD design objectives listed in Sec.36.2-324 as follows: "(1) Promote efficient use of land and infrastructure through high quality urban design." • The proposed project promotes efficient use of existing land and infrastructure by restoring a long- vacant historic structure and converting it into a coffee shop that will enhance the user experience of the existing park. "(2) Promote a development pattern in harmony with existing development and the objectives of the City's Comprehensive Plan." • The proposed project will harmonize with the existing park by restoring functionality to a vacant existing structure in the park. The proposed coffee shop will bring a new amenity to the park and expand the activities available to park and greenway users. A detailed listing of how It will support the objectives of the Comprehensive Plan is included below. "(3) Permit a compatible mix of commercial and residential uses." • The proposed coffee shop will fit in with the existing park and residential uses in a similar way that the addition of the Green Goat restaurant has enhanced Wasena Park's and the neighboring residential area. "(4) Provide safe, efficient access and traffic circulation." • The proposed project will utilize the park's existing commercial entrance and internal driveways rather than create a new commercial entrance. The proposed project will not connect to the adjoining residential streets and create additional traffic. "(5) Create opportunities to use new technologies in managing the quantity and quality of stormwater." Stormwater management strategies such as harvesting the roof's rainwater runoff and permeable paving will be utilized to minimize he negative effects of stormwater runoff. Low Impact Development design techniques will be utilized as they are feasible. "(6) Encourage the preservation of steep slopes, floodplains, historic structures and areas, and unique, natural, or geographic formations." • The new driveway and parking spaces will follow the route of an existing gravel drive to minimize new grading. The project area is well above the floodplain and will not impact it. The historic caretaker's cottage, which is badly deteriorated, will be renovated and preserved. The existing trees on the site will not be negatively affected by the proposed project. Proffered Use Limitations: The applicants grew up in southwest Roanoke City and reside there with their three children. As they value the concerns of the neighbors and the neighborhood association members, and desire to add value to the neighborhood culture that already exists,they voluntarily proffer to restrict the uses of the property to the MXPUD permitted uses listed below: • Office, general or professional • Community market • Bakery, confectionary, or similar food production • Retail • Club, lodge, civic, or social organization • Community center • Eating establishment abutting a residential district • Eating and drinking establishment abutting a residential district • Meeting hall • Artist studio • Community garden and accessory uses, not otherwise listed. Adherence with the Comprehensive Plan and the Grandin Court Neighborhood Plan: The proposed project supports the following City Plan 2040 recommendations: • Economic Development, Category 2: (page 25) o Using existing resources and networks to grow small businesses. o Investing in underutilized corridors and areas to create job training and employment opportunities close to or within our complete neighborhoods. • Harmony with Nature Priorities: (pages 61 and 63) o Policy 2: Preserving and reusing a historic building also preserves and reuses the embodied energy of the building. o Policy 4: Increasing opportunities for the community to interact with its natural surroundings improves mental health and wellbeing. • Livable Built Environment Priorities: (page 81) o Policy 1: Create and maintain well-defined public spaces that provide places for people to interact face-to-face; encouraging activities that bring people together in neighborhood centers. o Policy 3: Promote partnerships to assist in the development of park spaces. • Land Use Priorities: (page 113) o Policy 1: Promote compatibility of different land uses through building design, building orientation, and thoughtful arrangement of accessory uses on the site. o Policy 2: Encourage active, productive uses of land and preclude unproductive uses of land. • Urban Neighborhoods Character Districts: (page 143) o Shared open spaces such as parks and plazas are provided as extended living spaces for residents. o Well-designed historic buildings should be preserved and should be used to inform new development. The proposed project supports the following Grandin Court Neighborhood Plan Quality of Life recommendations: • Maintain and enhance the recreation, parks and open spaces. • Preserve wooded areas. In conclusion, we believe that our request for this zoning amendment is consistent with the land use patterns of the Grandin Court Neighborhood,directly improving the residential, village center, and open and wooded park spaces already in place and that our project will have a positive impact on the park and the surrounding neighborhood. We respectfully request your support of our application. 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T. >' c c O LL CC C z C _a cm aci - TO - @ 0 m E E E ca @ m ? o �w r0, V O 0 Z c a_ j , Li li 1" Z -0 m c c V+ L m m om d Y c N 0 .) 0 U a) U N -gyp (a w 5 y 8 "2 rn rn Ty) U X x ° N p d ❑ d 3 0 O - .N ❑ x N c c c . c g .a> u. N - Q E x t 0 o E E 0 > c rn cn to (n Q ai 00) 0 ti c c 6- — 0 n o 0 E c r m - c x a , d CD m 0 .o L Q 0 Q 0 U 0 0 J = c 0 ❑ g a N N L•L Vi ❑ O — c ❑ Cri 6 Z ❑ N d D X x M r Q 2 2 2 0 LL O Z N .0 Q c 0 0 0 0 0 Z Z d 2 2 cL EL cL cL CL cc ce cc cc U Z N U N IlilIliElhUhl I- - O o — N jc—U IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE amending City Plan 2040, the City's Comprehensive Plan, by permanently vacating and releasing the public's right to use an approximately 1.1 acre portion of Fishburn Park (the "Property") bearing Official Tax Map No. 1470301; re-adopting and ratifying previous amendments to City Plan 2040, the City's Comprehensive Plan; and dispensing with the second reading of this ordinance by title. WHEREAS, Justin and Keri vanBlaricom proposed to purchase the cottage on a 1.1-acre portion of Fishburn Park at the southeastern corner of Brambleton Avenue, S.W., for renovation and use as a coffee shop; WHEREAS, on November 21, 2022, City Council held a public hearing to consider the matter and on December 19, 2022, voted to approve the sale. On March 6, 2023, City Council approved an extension of the closing deadline to June 30, 2023; WHEREAS, Fishburn Park is shown in City Plan 2040, the City's Comprehensive Plan, as a public park; WHEREAS, to allow renovation and subsequent operation of a coffee shop, it is necessary to vacate and release the public's right to use the 1.1 acre portion of the Property; WHEREAS, the City of Roanoke filed an application with the Council of the City of Roanoke, Virginia ("City Council"), in accordance with law, requesting City Council to amend City Plan 2040, the City's Comprehensive Plan, by vacating and releasing the public's right to use the Property; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by Section 15.2-2232 of the Code of Virginia (1950), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held on such application by City Council on May 15, 2023, after due and timely notice thereof as required by Section 15.2-2232, of the Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such application; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience and general welfare, require the vacation and release of the public's right to use the Property, and for those reasons, is of the opinion that the hereinafter described application should be granted. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The 1.1 acre portion of Fishburn Park as identified in the City's application dated April 6, 2023, (the "Property"), to this Council is vacated as a public park for recreational and open space uses, and the public's right to use the afore-referenced 1.1 acre portion of Fishburn Park is released. 2. The City Manager is authorized to execute any and all documents, the form of all such documents to be approved by the City Attorney, and to take any other actions consistent with the intent of City Council as evidenced by the adoption of this Ordinance. 3. City Plan 2040, the City's Comprehensive Plan, is hereby amended to reflect the vacation and release of the public's right to use 1.1 acre portion of the Property as set forth in the City's application dated April 6, 2023. 4. Any previous amendments made to City Plan 2040, the City's Comprehensive Plan, are hereby re-adopted and ratified. 5. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 15, 2023 Subject: A request by the City of Roanoke to consider an amendment to City Plan 2040, the City's comprehensive plan, to vacate the public use of a portion of Fishburn Park and to release the public's right to use such portion of Fishburn Park, being a portion of City-owned property located at 2424 Brambleton Avenue SW, Official Tax Map No. 1470301 . Summary: By a vote of 6-0, with Commissioner P. Smith absent, the Commission recommends approval of amendment to City Plan 2040, the City's comprehensive plan, to vacate the public use of a portion of Fishburn Park and to release the public's right to use such portion of Fishburn Park, being a portion of City-owned property located at 2424 Brambleton Avenue SW, Official Tax Map No. 1470301 . Public Notification and Outreach • Roanoke Times Legal Advertisement (runs two-consecutive Tuesdays) Required Public Notice - • Letters to Property owners abutting subject State of Virginia Code property (includes across street/alley) • Direct notice by mail includes neighboring localities if applicable Required Public Notice - • Posting a sign on the subject property with City of Roanoke Zoning hearing date and contact for additional Code information • Posting applications - applications received PBD Outreach Beyond are posted on the PBD Board & State/City Code Commission page, providing instant access Requirements to the full application and supporting documentation • CivicSend Notices - Email notification subscription to share information with citizens and stakeholders according to their preferences. Land Use Applications touch the inbox of subscribers at least 2 times - 1) Application filed; 2) Agenda and Staff Report Posting; 3) Amended Information, if applicable • Neighborhood Leaders and Civic Stakeholders Email Notice - Direct email to leaders to share information; coincides with CivicSend Notices • CivicSend Notices for land use applications typically reach more than 1 ,800 subscribers Background: The Fishburn Park caretaker's cottage was built in the early 1800's and added onto over time. The City of Roanoke acquired the property in 1925. The cottage has been vacant for many years and is in a deteriorated condition. The City of Roanoke has been actively seeking a new owner to purchase and restore the cottage for multiple years. Justin and Keri vanBlaricom proposed to purchase the cottage on a 1 .1-acre portion of property (hereafter property) at the southeastern corner of Brambleton Avenue SW and Clifford Street SW, for renovation and use as a coffee shop. On November 21 , 2022, City Council held a public hearing to consider the matter and voted to approve the sale. On March 6, 2023, City Council approved an extension of the closing deadline to June 30th, 2023. The vanBlaricoms filed an application to amend the zoning for the property to enable the renovation of the historic caretaker's cottage for a commercial use, planned as a coffee shop or other use, as listed on the PUD plan. The building exterior will be restored per the plan with additional seating areas added around the building. The remainder of the site includes: parking to the rear of the building, a community garden, and undeveloped open space that is proposed to remain as it exists today. In accordance with Section 15.2-2232 of the Code of Virginia (1950), as amended, City Council, via the city administration asked Planning Commission to consider an amendment of the comprehensive plan, City Plan 2040, requesting that the 1 .1- acre portion of the Park be vacated and that the public's right to use such portion of the Park be released as outlined in the Zoning Amendment Application No.1 scheduled to be heard on May 8th, 2023. 2 Comments on Application: There was general discussion at the Planning Commission Work Session of the process leading to the City's sales contract for the property and the proposed PUD plan. Public Hearing: Public comment focused on this change being contrary to the comprehensive and neighborhood plans, not providing enough study of the proposed development, and there being other options to save the building. Conclusions and Recommendations: Planning Commission recommends approval of the amendment to City Plan 2040 to vacate the public use of a portion of Fishburn Park and to release the public's right to use such portion of Fishburn Park. Sarah Glenn, Ch City Planning Commission Enclosure: Attachment A, Zoning District Map Distribution: Robert S. Cowell,Jr., City Manager W. Brent Robertson, Assistant City Manager Jillian Papa Moore, Acting Director Planning Building & Development Katharine Gray, Planning Commission Agent Timothy Spencer, City Attorney Laura Carini, Senior Assistant City Attorney Keri and Justin vanBlaricom 3 Q r.r C 0 E t R 40ZOL£l Z Q V L K - S _ a s ,�p1 1Q s • ` d, e 1561131 7S i ma 1g611a0 Y 1 -N. 4 ' ,1561130 '% ,� CL 1561�3g $ 1 1561129 ^1 Z 1561128 156113� k RA� 11p o g t 166112-7 1561A'� A1 {yc 6 l0 i 1Ff�ao �56121 _ : 1561126 156116 —� 1 CP 126 1. A ,120g 6121� _r,` 1��0115� 1561125 6113 1 = 1 12 a IF s 15 15612�a 156 13 r 1561124 15G1133 1 '2 156121t (1p 1561123 l 1A10 1561132 i�% 1 1122 04 y N 1 ¢ 611� y1 Co 3 156111. 15 141115 e e" v 01 OZZl99ldi It 2 A o z y F' o ' 3 a= - $ a CET. _ y g46 OO E r gal r d b i E E q e A 'E 4 a _ d C O y O J. 9 b e - j LL LL li up r� O O 40) `� s •a b 4 . 4 4 4 a g o 1. 0 c _ h- V ` $ o - I if n 8 B g rc rc :el o 2 4E a i Ivm g id V OS GtV ¢ '2` N r, e Cz u e u o s a s rc rc CC CC - rc Ii & g o N r The Roanoke Times Account Number Roanoke,Virginia 6011439 Affidavit of Publication Date CITY OF ROANOKE-PBD May 02,2023 Attn TINACARR 215 CHURCH AVE ROOM 166 ROANOKE,VA 24011 Date Category Description Ad Size Total Cost 05/11/2023 Legal Notices PUBLIC HEARING 2 x 10.00 IN 3,373.00 Publisher of the Roanoke Times RECEIVED I,(the undersigned)an authorized representative of the Roanoke limes,a daily newspaper published in Roanoke,in the MAY A 5 REC'0 State of Virginia,do certify that the annexed notice PUBLIC HEARING was published in said newspapers on the following CITY Or;a)ANOKE dates: Pi_*- • '"DING&DEVELOPMEK 04/25,05/02/2023 The First insertion being given... 04/25/2023 Newspaper reference: 0001417015 Billing pres Sworn to and subscribed before me this 2nd Day of May 2023 Notary Public State of Virginia Richard A.Hundley County of Hanover Notary Public My Commission expires Commonwealth of Virginia 041 Commission Exp.Jan 31,2024 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE The City of Roanoke Planning Commission public hearing advertised herein will be held on May 8, 2023,at 1:30 p.m., or as soon thereafter as the matter may be heard, in the EOC Conference Room, Rrst Floor, Room 159, Municipal South. Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following applications. The applications are available for review online at httosJ/roanokeva.gov/2019/Commissions or may be obtained digitally by emailing planningOroanokevagov.All persons wishing to address the Planning Commission must sign-up with the Secretary to the Planning Commission by emailing olanningtboanokayagoy or by calling (540) 853.1330 by noon,May 3,2023.Written comments of interested persons will be received by the Secretary to the Planning Commission at ptanningOroanokeva.gov by noon,May 3,2023. Please note that this is a chance in location for the May 2023 Planning Commission oublic hearing only. Application by Keri and Justin vanBlaricom to rezone an approximately 1.1 acre portion of property located at 2424 Brambleton Avenue SW,Official Tax Map No. 1470301, from ROS, Recreation and Open Space District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses,location of buildings and infrastructure, site ar'a,and building design.The land use categories permitted in MXPUD Include residential;accommodations and group living;commercial;industrial; warehousing and distribution;assembly and entertainment;public,institutional and community; transportation; utility; agricultural; and accessory, with a maximum density as specified on the development plan for the district.The comprehensive plan designates the property for natural space/open space/ recreation/agriculture use.The proposed use is an eating establishment and other uses as noted on the PUD plan. A request by the City of Roanoke to consider an'amendment to City Plan 2040,the city's comprehensive plan,to vacate the pubic use of a portion of Fishbum Park and to release the public's right to use such portion of Fishburn Park,being an approximately 1.1 acre portion of city-owned property located at 2424 Brambleton Avenue SW,Official Tax Map No.1470301,and re-adopting and ratifying previous amendments to City Plan 2040,the city's comprehensive plan. Tina M.Carr,Secretary,City Planning Commission City Council will hold a public hearing on the aforesaid matter on May 15, 2023, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. MI persons wishing to address City Council may sign-up online at www.roanokeva.gov/council. In order to sign up,the form to speak before City Council may be accessed under the tab"Sign Up Form to Speak Before Council"on the left of the screen.Sign up forms must be received by noon on May 15,2023.In the event the public hearing is conducted by electronic communication means due to the COVID-19 pandemic disaster,you will be notified by the City Cleric's Office.For further information,you may contact the Office of the City Clerk at(540)853-2541. Cecelia F.McCoy,CMC,City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on May 10,2023,at 1:00 p.m.,of as soon thereafter as the matter may be heard, in the City Council Chamber,Fourth Floor,Room 450,Noel C.Taylor Municipal Building,215 Church Avenue SW,Roanoke,Virginia,to consider the following application_ All persons wishing to address the Board of Zoning Appeals must sign-up with the Secretary to the Board of Zoning Appeals by emailing planninoOroanokeva.gov or by calling(540)853-1730 by noon,May 3,2023. Written comments of interested persons will be received by the Secretary to the Board of Zoning Appeals at planning@roanokeva.goy on or prior to noon, May 3,2023. Application by Bohan Properties, LLC, for property located at 2049 Kenwood Boulevard SE,bearing Official Tax Map No.4320237,zoned RM-1, Residential Mixed Density District,for a special exception pursuant to Section 36.2-311,Zoning,Code of the City of Roanoke(1979),as amended,to permit a Dwelling,Two-family. Tina M.Car,Acting Secretary,City Board of Zoning Appeals Any applications will be digitally available for review online at https7firoanokeva.gov/2019/Commission or may be obtained digitally by emailing plarptinc®roanokeva.gov. If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853-2541,by noon,May 5. The City of Roanoke provides interpretation at no cost for all public meetings, upon request If you would like to request an interpreter,please let us know at least 24 hours in advance by calling(540)853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas cites publicas, previa sollcitud. Si usted desea solicitar un int4rprete,haganosio saber con al menos 24 hours de antelacidn por lamer(540)853-1283. Jill la Roanoke linatoa huduma ya ukalimani bile malipo katika mikutano yote ya umma,inapoombwa.lwapo ungependa kuomba mkalimani,tafadhali tujulishe angalau sea 24 kabla kwa kupiga simu(540)853-1283. �•+rrv.Lm-AAA.-jrar.rmrr:F+rwi Jirwr<•+-4u.A�y+,ir��r. .�If4ItMA Ylt.(540)853-1283 JIP• Z4va-hYst.yJi ramp 2431.1i61. -4wti:,14..9 PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE The City of Roanoke Planning Commission public hearing advertised herein will be held on May 8, 2023, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the EOC Conference Room, First Floor, Room 159, Municipal South, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following applications. The applications are available for review online at https://roanokeva.gov/2019/Commissions or may be obtained digitally by emailing planning(i4roanokeva.gov. All persons wishing to address the Planning Commission must sign-up with the Secretary to the Planning Commission by emailing planning@roanokeva.gov or by calling(540)853-1330 by noon, May 3, 2023. Written comments of interested persons will be received by the Secretary to the Planning Commission at planning(roanokeva.gov by noon, May 3, 2023. Please note that this is a change in location for the May 2023 Planning Commission public hearing only. Application by Keri and Justin vanBlaricom to rezone an approximately 1.1 acre portion of property located at 2424 Brambleton Avenue SW, Official Tax Map No. 1470301, from ROS, Recreation and Open Space District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design. The land use categories permitted in MXPUD include residential; accommodations and group living; commercial; industrial; warehousing and distribution; assembly and entertainment; public, institutional and community; transportation; utility; agricultural; and accessory, with a maximum density as specified on the development plan for the district. The comprehensive plan designates the property for natural space/open space/recreation/agriculture use. The proposed use is an eating establishment and other uses as noted on the PUD plan. A request by the City of Roanoke to consider an amendment to City Plan 2040, the city's comprehensive plan, to vacate the public use of a portion of Fishburn Park and to release the public's right to use such portion of Fishburn Park, being an approximately 1.1 acre portion of city-owned property located at 2424 Brambleton Avenue SW, Official Tax Map No. 1470301, and re-adopting and ratifying previous amendments to City Plan 2040, the city's comprehensive plan. Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matter on May 15, 2023, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. All persons wishing to address City Council may sign-up online at www.roanokeva.gov/council. In order to sign up, the form to speak before City Council may be accessed under the tab "Sign Up Form to Speak Before Council"on the left of the screen. Sign up forms must be received by noon on May 15, 2023. In the event the public hearing is conducted by electronic communication means due to the COVID-19 pandemic disaster, you will be notified by the City Clerk's Office. For further information, you may contact the Office of the City Clerk at (540)853-2541. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on May 10, 2023, at 1:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following application. All persons wishing to address the Board of Zoning Appeals must sign-up with the Secretary to the Board of Zoning Appeals by emailing planning@roanokeva.gov or by calling(540)853-1730 by noon, May 3, 2023. Written comments of interested persons will be received by the Secretary to the Board of Zoning Appeals at planning@roanokeva.gov on or prior to noon, May 3, 2023. Application by Bohon Properties, LLC, for property located at 2049 Kenwood Boulevard SE, bearing Official Tax Map No. 4320237, zoned RM-1, Residential Mixed Density District, for a special exception pursuant to Section 36.2-311, Zoning, Code of the City of Roanoke(1979), as amended, to permit a Dwelling, Two-family. Tina M. Carr, Acting Secretary, City Board of Zoning Appeals Any applications will be digitally available for review online at https://roanokeva.gov/2019/Commissions or may be obtained digitally by emailing planning@roanokeva.gov. If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853-2541, by noon, May 5. The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would like to request an interpreter, please let us know at least 24 hours in advance by calling(540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas, previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por llamar(540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu(540) 853-1283. �9i,�a j,La ySl .-u Lo)titil ,�CSLt9.t jl off-' ai,ja :]il j91`s°9oc uL4 aaa(-5l 4". y�r1 v,3 ��'-S959J >>1J to(540) 853-1283 t: 1:i°JU''. L)L 24 JilA Is1,1":11. 1 L5-412‘1(:)1- y Please publish in newspaper on Tuesday, April 25, 2023, and Tuesday, May 2, 2023. Please bill and send affidavit of publication by USPS and via email to: Tina M. Carr Acting Secretary to the Board of Zoning Appeals Planning, Building, & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 170 Roanoke, VA 24011 540/853-1730 tina.carr@roanokeva.gov Tina M. Carr Secretary to the Planning Commission Planning, Building, & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 170 Roanoke, VA 24011 540/853-1730 tina.carr@roanokeva.gov Please send affidavit of publication to: Cecelia F. McCoy, CMC, City Clerk 215 Church Avenue SW, Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011-1536 540/853-2541 susie.mccoy@roanokeva.gov IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of May 2023. No. 42663-051523. AN ORDINANCE authorizing the conveyance of a 15-foot wide above ground and underground easement across City-owned property located at 502 19th Street, S.E., Roanoke, Virginia 24013, designated as Tax Map No. 4310101, to Cox Communications, Inc., upon certain terms and conditions; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or his designee is hereby authorized, for and on behalf of the City, to execute the necessary documents providing for the conveyance of a 15-foot wide above ground and underground easement across City-owned property located at 502 19th Street, S.E., Roanoke, Virginia 24013, designated as Tax Map No. 4310101, to Cox Communications, Inc., to install fiber facilities in order to provide fiber services to Dish Wireless customers within the City, as more particularly set forth in the City Manager's Agenda Report to this Council dated May 15, 2023. 2. All documents necessary for this conveyance shall be in a form approved by the City Attorney. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 6...ew wid-o--ever City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 15, 2023 Subject: Proposal of the City of Roanoke to grant Cox Communication a Fiber Service Easement. Background: The Department of Parks and Recreation manages a mobile communications tower easement with Milestone Towers in Fallon Park. As a part of that easement, Cox Communications is pursuing an additional easement to provide fiber service for Dish Wireless customers. Considerations: The request from Cox Communications is in line with similar utility easements granted on park property. Approval of this easement will lead to improved service for Dish Wireless customers. Recommended Action: Absent comments at the public hearing needing further consideration, approve the terms of the easement agreement between the City and Cox Communications, as set forth in the attachment to this report; authorize the City Manager or his designee to execute such easement agreement and to execute such other documents and to take such further actions as may be necessary to grant the easement and to implement, administer, and enforce such easement agreement, with the forms of such easement agreement and any other documents to be approved as to form by the City Attorney. Bob Cowell, City Manager Distribution: Council Appointed Officers Angie O'Brien, Assistant City Manager Michael D. Clark, Director of Parks and Recreation Timothy R. Spencer, City Attorney RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: Cox Communications Hampton Roads,LLC 13900 Lincoln Park Drive, Suite 500 Herndon,VA 20171 Attention: Building Access Manager THIS IS A CONVEYANCE OF AN EASEMENT AND CONSIDERATION IS LESS THAN S 100.00 DEED OF EASEMENT THIS DEED OF EASEMENT ("Easement Agreement") is made this day of May, 2023, by and between the City of Roanoke, Virginia, a Virginia municipal corporation ("Grantor") and Cox Communications Hampton Roads, LLC, a Delaware limited liability company("Grantee"). WITNESSETH: WHEREAS, Roanoke City Council authorized the conveyance of this Easement to Cox Communications Hampton Road, LLC, as "Grantee" pursuant to Ordinance No. , adopted on , after a public hearing was conducted. Now there, for and in consideration of the sum of One Dollar($1.00), paid in hand at and with the execution and delivery of this Easement Agreement, and other good and valuable consideration,the receipt,adequacy and sufficiency of which is hereby acknowledged,the Grantor does hereby grant and convey without any warranty or representation of title unto the Grantee, its successors and assigns, the following described easement, to-wit: A fifteen foot (15') nonexclusive RIGHT and EASEMENT (the"Easement"), for the sole purpose of constructing, placing, operating, inspecting, maintaining, repairing,and removing telecommunications facilities consisting of conduits,fiber optic cables, strands,wires.coaxial cables,communication cables,communication equipment, hardware, pads, markers, pedestals, junction boxes, fixtures, appurtenances and any other items used by Grantee for the purpose of providing telecommunication services(collectively,"Facilities"),in,under,across,over,and upon that area located within the real property owned by Grantor in the City of Roanoke,Virginia designated on the Land Records as Tax Map No. 4310101 (the 'Property"). The location of said Easement is generally described in Exhibit A, attached hereto and incorporated herein ("Easement Area"), with the Easement Area extending approximately 7.5 feet out from each side of the Facilities outlined on Exhibit A. The Grantee agrees to restore and repair any damage to Grantor's property which may be caused by Grantee's (and its employees, contractors and/or agents) the installation, construction, reconstruction, or maintenance of the Facilities. The Grantor agrees that the Grantee will not be expected to restore the Property to the identical original condition, but rather as near thereto as is practicable to the condition at the time the easement was granted, and that the Grantor, at no cost to Grantor, will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents shall have the right to inspect the Easement Area herein granted and, at Grantee's sole cost and expense, to cut,clear, and remove all undergrowth,obstructions,or vegetation lying within the Easement Area that in any way endangers or interferes with the reasonable use of the same,provided that if there are any facilities, improvements or structures within the Easement Area, Grantee shall notify Grantor in writing of Grantee's desire to remove such facilities, improvements, or structures and request and obtain the written permission of Grantor before taking any requested action. Any such relocation shall be at the sole cost and expense of Grantee, except as otherwise set forth herein. For purpose of ingress and egress to the Easement Area, Grantee shall have a right of access over, upon or along Grantor's Property as is reasonably necessary to access the Easement Area. Grantor expressly reserves the right from time to time or at any time and in its sole discretion to require Grantee to relocate the Facilities with the Easement Area, including all fixtures, facilities, utilities, and any other improvements made or installed by Grantee, granted herein to accommodate improvements in rights-of-way or any other public project. Unless the Grantor and Grantee otherwise agree in writing, such relocation shall be at the sole cost and expense of Grantee. In the event Grantor requires such a relocation. (i) Grantor shall provide at least ninety(90)days prior written notice of such relocation, (ii)the relocation shall be completed in a manner that permits Grantee to provide continuous service, (iii) the relocation area shall be similar in functionality and access to the original Easement Area, and (iv) this Easement shall be formally amended in writing(and placed of record) to reflect the new easement area agreed upon. The fixtures,facilities, lines,and any other improvements placed upon,under,or across the Property by the Grantee shall remain the property of the Grantee. The Easement herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence within the same easement area. The term of this Easement shall be limited to forty (40) years, commencing from the date of this Easement, in accordance with Section 15.2-2100(B) of the Code of Virginia (1950) as amended, after which time this Easement shall expire and the interests conveyed to Grantee by this Easement will automatically revert to Grantor. In the event Grantee should remove all of said Grantee's Facilities from the Property of Grantor,then all of the rights,title and interest of Grantee herein granted will revert to the Grantor, its successors and assigns. Grantee agrees to indemnify and save harmless the Grantor against any and all loss or damage, accidents, or injuries, to persons or property, whether of the Grantor or any other person or corporation, arising in any manner from Grantee's negligence or intentional misconduct in the construction, operations, or maintenance of the Facilities, or failure to properly construct, operate, or maintain Grantee's Facilities. [Signatures on Next Page] IN WITNESS WHEREOF, the Grantor has executed this instrument under seal as of the date first set forth above by its hereunto duly authorized representative. GRANTOR: CITY OF ROANOKE, VIRGINIA By: Robert S. Cowell, Jr. City Manager COMMONWEALTH OF VIRGINIA CITY OF ROANOKE, to-wit: The foregoing instrument was acknowledged before me this day of 2023, by Robert S. Cowell, Jr., City Manager of the City of Roanoke, Virginia, a Virginia municipal corporation, on behalf of the City of Roanoke, Virginia. Notary Public My Commission Expires: My Registration Number is: [Grantee Signature on Next Page] GRANTEE: COX COMMUNICATIONS HAMPTON ROADS, LLC By: Title: COMMONWEALTH OF VIRGINIA CITY OF ROANOKE, to-wit: The foregoing instrument was acknowledged before me this day of 2023, by , the duly authorized for Cox Communications Hampton Roads, LLC, on behalf of such limited liability company, Grantee. Notary Public My Commission Expires: My Registration Number is: EXIIBIT A Legal Description of Easement Area TaxID:4310101 See Exhibit A Map Exhibit A J Ni . �-- , , '"--- -Ili AO r' y ws FOR i 11I5 ��- �sa � a 'avow 97 I 1 SIM MONOPOLE IN A FENCED CI-1 Cox easement - new 2'by3' ,,. gin ' I round vault & 4'by4' concrete �.� '���+ ',15.� // , — a o gad with Cox fiber cabinet `max t` Existing 4" conduit 11111 P j DOSING P 4 & Vault ♦ • • ° /ICO „ :�" iREF MIRO 11 • BASEBALL 1 /j /'woES ARE//: FIELD _ i E GS•10,5 /� r , ACCESS ME �� N N. �� E ASPHALT /��PARKINS LOT / / A �� E10S1N6 ASPHALT E21S1N6 PARKING LO PrRIONG LOT /�j , / ' ��,% N619E50'W , . . f WRNS P ERM Lor ` 'Cox easement - ,Ba sD LIENeD PER PLAT 2503 , _ (), 0 L JD011pN % j fiber conduit route r - __ _ III T,�,��,,,a, joint trenched with TY ROANOKE aa PARK! ETO51tIG SG1100L BIRJJRIG1 °I Nf/ DCKMi 13 ROANOKE.VA 1Exi citI—\ DEED BOOK 4B1 PACE 347 1 l s. % / DEED BOOK 533 PAGE 142 4 & vault �.__. t>�BD G BOOK TDPAGE 234 1 - El k DEED BOCK 7 PAGE 385 I DEED BOOK 1088 PAGE 141 n -Q- DEED BOOK 1203 PACE 320 DEED BOCK 106E PAGE 411 &414 r--E- I DEED BOOK 1218 PAGE 835 L--___ ZONWG. ROE AREA:71.63 ACRES I n / -o I1 1°11' ti SITE PLANITH SCALE:1•-300' T SUBMITTALS LEASE EXHIBIT `'/ DATE D °0N REV. DISH WIRELESS RIRVADDOM6A • entrex -�04-27_21 LEASE DINT MILESTONE FALLEN PARK 50219 STREET, A _21 LEA ONBT REh ROANOKE,VA 24013 communleatlon services,Inc. ARE: 6100 Executive Boulevard,Suite 350 SITE PLAN Rockville,MD 20852 Phone:202 PROJECT NO. 1050.238 1 The Roanoke Times Account Number , Roanoke,Virginia 6012830 Affidavit of Publication Date CITY OF ROANOKE-DEPT OF FINANCE June 05,2023 Attn Lesha VanBuren,Budget Analyst 215 CHURCH AVE SW ROOM 357 ROANOKE,VA 24011 Date Category Description Ad Size Total Cost 05/16/2023 Legal Notices PUBLIC HEARING 2 x 5.25 IN 878.85 Publisher of the Roanoke limes I,(the undersigned)an authorized representative of the Roanoke Times,a daily newspaper published in Roanoke,in the State of Virginia,do certify that the annexed notice PUBLIC HEARING was published in said newspapers on the following dates: 05/08/2023 The First insertion being given... 05/08/2023 Newspaper reference: 0001420270 Billing Representative Sworn to and subscribed before me this 5th Day of June 2023 7 —? Notary Public State of Virginia Richard A.Hundley County of Hanover Notary Public My Commission expires ;:nmmnnwealth of Virginia notary Registration No.7904041 commission Exp.Jan 31,2024 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU NOTICE OF PUBLIC HEARING The City of Roanoke proposes to grant a fifteen foot(15')easement over,across, and under City-owned property identified by Official Tax Map No.4310101,locat- ed along 502 19th Street,S.E.,Roanoke,Virginia 24013,to Cox Communications, Inc.("Cox"),at Cox's request.The purpose of the easement is for the Installation, maintenance,and operation of fiber service to Dish Wireless customers located within the City. Pursuant to the requirements of Sections 15.2-1800 and 15.2-1813,Code of Virginia (1950),as amended,notice is hereby given that the City Council of the City of Roa- noke will hold a public hearing on the above matter at its regular meeting to be held on May 15th,2023,commencing at 7:00 p.m.,or as soon thereafter as the matter may be heard,in the Council Chamber,4th Floor,Noel C.Taylor Municipal Building,215 Church Avenue,S.W„Roanoke,Virginia.Further information is avail- able from the Office of the City Clerk for the City of Roanoke at(540)853-2541. Citizens shall have the opportunity to be heard and express their opinions on said matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at(540)853-2541,before 12:00 noon on Thursday,May 11,2023. The City of Roanoke provides interpretation at no cost for all public meetings, upon request.If you would like to request an interpreter,please let us know at least 24 hours in advance by calling(540)853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas pUblicas,previa solicitud.SI usted desea solicitar un interprete,haganoslo saber con al menos 24 horas de antelaciOn por Ilamar(540)853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma,inapoombwa.Iwapo ungependa kuomba mkalimani,tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu(540)853-1283. 77?77977 77 7177 777,777 7177 977 77979 99999 1179 771 97777 777977 77977 77 777777???????71?777717 en??? 540)??77 71 77991 7777797,)853-777797 77777 777777????7771?24 177?773 77 1777 777???77977 777777 1283 GIVEN under my hand this 8th day of May,2023. CECELIA F.MCCOY,CMC City Clerk City of Roanoke,Virginia NOTICE OF PUBLIC HEARING The City of Roanoke proposes to grant a fifteen foot (15') easement over, across, and under City-owned property identified by Official Tax Map No. 4310101 , located along 502 19th Street, S.E., Roanoke, Virginia 24013, to Cox Communications, Inc. ("Cox"), at Cox's request. The purpose of the easement is for the installation, maintenance, and operation of fiber service to Dish Wireless customers located within the City. Pursuant to the requirements of Sections 15.2-1800 and 15.2- 1813, Code of Virginia (1950), as amended, notice is hereby given that the City Council of the City of Roanoke will hold a public hearing on the above matter at its regular meeting to be held on May 15th, 2023, commencing at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Further information is available from the Office of the City Clerk for the City of Roanoke at (540) 853-2541 . Citizens shall have the opportunity to be heard and express their opinions on said matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853-2541 , before 12:00 noon on Thursday, May 11 , 2023. The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would like to request an interpreter, please let us know at least 24 hours in advance by calling (540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas, previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por Ilamar (540) 853-1283. Jiji la Roanoke Iinatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu (540) 853-1283. 4333j j. c ij9,`a u..4I_91..>> c51J' �L.4 �434c. UJ.v :�I +:,3.4 cUl-°�,' 540 ) 1-4 1, � UL,y .v,11K..1. ) 853- Ut—y L.sA ' �,-* 1, 1i 1 CS1.I 24 ,==.L- ;1 al...)- L.)-1� 1.1 o,Lc-a, Us4* 1283 GIVEN under my hand this 8th day of May, 2023. CECELIA F. MCCOY, CMC City Clerk City of Roanoke, Virginia Notice to Publisher: Please publish once in the legal ads, Roanoke Times, on Monday, May 8, 2023. Please send affidavit of publication to: Cecelia F. McCoy, City Clerk Noel C. Taylor Municipal Building, Room 456 215 Church Avenue, S.W. Roanoke, Virginia 24011 Please send the invoice for publication to: Brent Robertson, Assistant City Manager 215 Church Avenue, S.W., Room 364 Roanoke, Virginia, 24011