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HomeMy WebLinkAboutCouncil Actions 09-18-23 VOLOSIN 42759-091823 City of Roanoke, Virginia CITY COUNCIL _ 19 September 18, 2023 2:00 PM ROAN O KE City Council Chamber 215 Church Avenue, S.W. AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. NOTICE: Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. 1. CALL TO ORDER - ROLL CALL. Council Members Priddy and White-Boyd were absent. The Invocation was delivered by Minister Leda Sapp, Associate Minister, Not Forgotten Ministries. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. ANNOUNCEMENTS: 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring September 15 through October 15, 2023 as Hispanic and LatinX Heritage Month. Council Member Sanchez-Jones read and presented the proclamation to Lisa Spencer, Executive Director, Local Colors of Western Virginia. She invited all citizens to attend the Latin American Culture Event on September 30, 12:00 p.m. - 3:00 p.m., in the John Nolen Plaza. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Michael Ferguson, 725 13th Street, S. W., appeared before the Council and spoke with regard to his business and a citation from the City's Code Enforcement. Freeda Cathcart, 2516 Sweetbrier Avenue, S. W., appeared before the Council and spoke with regard to the Grandin Court Neighborhood Association and asked for assistance with the appointment of officers. 4. CONSENT AGENDA: APPROVED (5-0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C-1. A communication from Council Member Patricia White-Boyd, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the annual performances of the Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-2. A communication from the City Attorney requesting that Council convene in a Closed Meeting to consult with legal counsel regarding litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-3. Request to Schedule a Public Hearing to Consider Boundary Amendments to Enterprise Zone One A. RECOMMENDED ACTION: Authorized the advertisement of a public hearing on the above matters to be held on Monday, October 16, 2023 at 7:00 P.M., or as soon as the matter may be reached, or at such later date and time as deemed appropriate by the City Manager. C-4. A communication from the City Clerk advising of the resignation of Lori Baker- Lloyd as member of the Architectural Review Board, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-5. Minutes of the Audit Committee held on Wednesday, June 7, 2023. RECOMMENDED ACTION: Received and filed. C-6. Annual report of the Audit Committee for the fiscal year ending June 30, 2023. RECOMMENDED ACTION: Received and filed. C-7. Annual reports of the City Planning Commission, Architectural Review Board, Board of Zoning Appeals and Building and Fire Code Board of Appeals for Fiscal Year 2023. RECOMMENDED ACTION: Received and filed. C-8. Reports of qualification of Gwendolyn Coleman as a member of the Roanoke Valley Juvenile Detention Center Commission to fill the unexpired term of office of Steven Martin ending June 30, 2026; and Christopher Carver as a member of the Roanoke Civic Center Commission for a three-year term of office, commencing October 1, 2023 and September 30, 2026. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: 1. Acceptance of the FY 2022 SCAAP Reimbursement Grant Award. Adopted Resolution No. 42759-091823 and Budget Ordinance No. 42760-091823. (5-0) 2. Acceptance of the FY24 School Resource Officer Program Grant. Adopted Resolution No. 42761-091823 and Budget Ordinance No. 42762-091823. (5-0) 3. Presentation of the activities, initiatives and capital needs of the Jefferson Center. Cyrus L. Pace, Executive Director, Spokesperson. (Sponsored by Vice-Mayor Cobb and Council Member Moon Reynolds) Received and filed. THE COUNCIL MEETING STOOD IN RECESS AT 3:45 P.M., FOR THE COUNCIL TO ATTEND A PRESS CONFERENCE; AND THEREAFTER RECONVENE AT 4:56 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING FOR CONTINUATION OF THE COUNCIL MEETING. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: 1. CITY MANAGER: BRIEFINGS: FY24 Budget - August Monthly Budget Report - 10 minutes. Presentation followed Item 7.1. Received and filed. Summer Youth Curfew and Activities - 20 minutes. Received and filed. ITEMS RECOMMENDED FOR ACTION: A. Acceptance of the 2024 Department of Motor Vehicles (DMV) Traffic Safety (Selective Enforcement- Alcohol) Grant. Adopted Resolution No. 42763-091823 and Budget Ordinance No. 42764-091823. (5-0) B. Acceptance of the 2024 Department of Motor Vehicles (DMV) Traffic Safety (Selective Enforcement - Pedestrian/Bicycle) Grant. Adopted 42765-091823 and Budget Ordinance No. 42766-091823. (5- 0) C. Acceptance of the 2024 Department of Motor Vehicles (DMV) Traffic Safety (Selective Enforcement— Police Traffic Services) Grant. Adopted Resolution No. 42767-091823 and Budget Ordinance No. 42768-091823. (5-0) D. Amendment of the HUD Annual Action Plan. Adopted Resolution No. 42769-091823. (5-0) E. Acceptance of the Virginia Department of Fire Programs FY24 funding. Adopted Resolution No. 42770-091823 and Budget Ordinance No. 42771-091823. (5-0) F. Authorization of a request for Virginia Department of Transportation (VDOT) Revenue Sharing Funds (FY 2027 - 2028). Adopted Resolution No. 42772-091823. (5-0) G. Authorization of a request for Virginia Department of Transportation (VDOT) FY25 Transportation Alternatives Program Funds. Adopted Resolution No. 42773-091823. (5-0) H. Acceptance of Virginia Department of Transportation (VDOT) Local Revenue Sharing Funding for Multiple Drainage Improvement Projects. Adopted Resolution 42774-091823 and Budget Ordinance No. 42775-091823. (5-0) I. Acceptance and Appropriation of additional funding from George Mason University for the Roanoke Regional Small Business Development Center. Adopted Resolution No. 42776-091823 and Budget Ordinance No. 42777-091823. (5-0) COMMENTS OF THE CITY MANAGER. NONE. 2. CITY ATTORNEY: A. Amendment of the City Code, Chapter 20, Motor Vehicles and Traffic. Adopted Ordinance No. 42778-091823. (5-0) B. Amendment of the City Code, Code Enforcement, Chapter 7, Chapter 20, and Chapter 33. Adopted Ordinance Nos. 42779-091823, 42780-091823 and 42781- 091823. (5-0) C. Amendment of the City Code, Chapter 2, Section 2-305, Equity and Empowerment Advisory Board. Adopted Ordinance No. 42782-091823. (5-0) 8. REPORTS OF COMMITTEES: 1. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 42783-091823. (5-0) 2. A report of certain Authorities, Boards, Committees and Commissions in which City Council serve as liaisons or appointees. NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: 1. Inquiries and/or comments by the Mayor and Members of City Council. NONE. 2. Vacancies on certain authorities, boards, commissions and committees appointed by Council. NONE. 12. RECESSED - 5:41 P.M. THE COUNCIL MEETING WILL STAND IN RECESS; AND THEREAFTER RECONVENE AT 7:00 PM, IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. City of Roanoke, Virginia CITY COUNCIL ' 7:00 PM ROA N O K E City Council Chamber 215 Church Avenue, S.W. 13. CALL TO ORDER - ROLL CALL. Council Members Priddy and White-Boyd were absent. The Invocation was delivered by Vice-Mayor Joseph L. Cobb. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. CERTIFICATION OF CLOSED MEETING. (5-0) 14. PRESENTATIONS AND ACKNOWLEDGEMENTS: Recognition of the Pathfinders for Greenways, Bridge Street Trailhead Parking Lot Project. Council Member Volosin recognized the Pathfinders for Greenways and accepted a check for$172,000.00. Presentation of It's Here Portrait Project (The Arts, Entrepreneurship + Placemaking in Roanoke, Virginia) and The Year of the Artist Wrap Up Acknowledgment. Doug Jackson, Arts and Culture Coordinator, presented the It's Here Portrait Project and thanked the Roanoke Arts Commission and the National Endowment for the Arts. 15. PUBLIC HEARINGS: 1. Request of Goodwill Industries of the Valleys, Inc., to (i) repeal all conditions profferred as part of a previous rezoning on property located at 2502 Melrose Avenue, N. W., enacted through Ordinance No. 35433-070201 and (ii) to rezone property from IPUD(c), Industrial Planned Unit Development District with conditions, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan. Gil Entzminger, Enteros Design PC, Spokesperson. Adopted Ordinance No. 42784-091823. (5-0) 2. Request of Carilion Medical Center to (i) repeal an existing sign overlay at 127 McClanahan Street, S. W., 2001 Crystal Spring Avenue, S. W., 0 Jefferson Street, S. W., 2017 Jefferson Street, S. W., 2013 Jefferson Street, S. W., 1860 Jefferson Street, S. W., 1634 Hamilton Terrace, S. E., three parcels identified as 0 Hamilton Terrace, S. E., 1815 Belleview Avenue, S. E., 1906 Belleview Avenue, S. E., and a portion of 1630 Belleview Avenue, S. E., respectively, and (ii) to establish a new sign overlay at 127 McClanahan Street, S. W., 2001 Crystal Spring Avenue, S. W., 0 Jefferson Street, S. W., 2017 Jefferson Street, S. W., 2013 Jefferson Street, S. W., 1860 Jefferson Street, S. W., 1634 Hamilton Terrace, S. E., three parcels identified as 0 Hamilton Terrace, S. E., 1815 Belleview Avenue, S. E., and 1906 Belleview Avenue, S. E., respectively. Chris Burns, Balzer and Associates, Inc., Spokesperson. Adopted Ordinance No. 42785-091823. (5-0) 16. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. If deemed appropriate, matters will be referred to the City Manager for response, recommendation or report to the Council. Joanne Hayden, 2110 Clinton Circle, N. W., as a member of the Friends of Evan Springs, appeared before the Council and spoke in support of protection of the property and urged the Council not to cut down the natural canopy. AT 8:03 P.M., THE COUNCIL MEETING WILL STAND IN RECESS TO RECONVENE ON MONDAY, SEPTEMBER 25, AT 8:30 A.M., IN THE COUNCIL CHAMBER, 215 CHURCH AVENUE, S. W., ROOM 450, TO DEPART FOR A TOUR OF ARPA INVESTMENTS; FOLLOWING THE TOUR, THE MEETING WILL RECONVENE AT THE BERGLUND CENTER, BELLA VISTA ROOM, 710 WILLIAMSON ROAD, N. W., FOR A STRATEGIC PLANNING RETREAT. oa : • CITY OF ROANOKE CITY COUNCIL .` 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone:(540)853-2541 Fax:(540)853-1145 SHERMAN P.LEA,SR. E-mail: clerk@roanokeva.gov Council Members Joseph L.Cobb Mayor Luke W.Priddy Stephanie Moon Reynolds Vivian Sanchez-Jones Peter J.Volosin Patricia White-Boyd September 18, 2023 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise you that I will not be present at the 2:00 p.m. and 7:00 p.m. sessions of Roanoke City Council on Monday, September 18, 2023. Best wishes for a successful meeting. Sincerely, Va,r„,',L, -0)-:h&iert Patricia White-Boyd Council Member PWB/ctw iiiitost CITY OF ROANOKE ••�r-1` CITY COUNCIL t . 215 Church Avenue,S.W.,Suite 456 � Roanoke,Virginia 24011-1536 # Telephone:(540)853-2541 Fax:(540)853-1145 E-mail: clerk@roanokeva.gov Council Members SHERMAN P.LEA,SR. Joseph L.Cobb Mayor Luke W.Priddy Stephanie Moon Reynolds Vivian Sanchez-Jones Peter J.Volosin Patricia White-Boyd September 18, 2023 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise you that I will not be present at the 2:00 p.m. and 7:00 p.m. sessions of Roanoke City Council on Monday, September 18, 2023. Best wishes for a successful meeting. Sincerely, (,....te\ t) Luke W. Priddy Council Member LW P/ctw (Vice of the Mayor T T V �pF ROgry CI 1 1 �F I�o 6'±0÷.,ry , -; ROANOKE • HISPANIC AND LATINX HERITAGE MONTH WHEREAS, each year, the United States observes National Hispanic Heritage Month by celebrating the culture, heritage and countless contributions of those whose ancestors were indigenous to the Americas, as well as those who came from all corners of the World, including North, Central and South America, the Caribbean,Africa, the Philippines, and Spain; WHEREAS, what began in 1968 as Hispanic Heritage Week under President Johnson and was expanded by President Reagan in 1988 to cover a 30-day period starting on September 15 and ending on October 15; WHEREAS, this year's theme "Esperanza: A Celebration of Hispanic Heritage and Hope"invites us to celebrate Hispanic Heritage and to reflect on how great our tomorrow can be if we hold onto our resilience and hope; WHEREAS, Hispanic and Latinx individuals serve as civil rights leaders and community organizers, politicians, soldiers, educators, journalists, first responders, pioneers in art and science, healthcare professionals, athletes, inventors, entertainers and so much more;and WHEREAS, Hispanic and Latinx individuals continue their rich history of significant and diverse contributions to the cultural, educational, economic and political vitality of our community. NOW, THEREFORE, I, Sherman P. Lea, Sr., Mayor of the City of Roanoke, Virginia, do hereby proclaim September 15 through October 15, 2023, throughout this great, seven-time All-America City, as Hispanic and Latinx Heritage Month. Given under our hands and the Seal of the City of Roanoke this eighteenth day of October in the year two thousand and twenty-three. Sherman P.Lea,Sr.,Mayor ATTEST: Cecelia F.McCoy, City Clerk r --‘ .,i 0 : 4' CITY OF ROANOKE ""''" €' CITY COUNCIL t. ''7., i I---t:.--_,x 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov Council Members SHERMAN P.LEA,SR. Joseph L.Cobb Mayor Luke W.Priddy Stephanie Moon Reynolds Vivian Sanchez-Jones Peter J.Volosin Patricia White-Boyd September 18, 2023 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: I wish to request a Closed Meeting to discuss the performances of the Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, W&,:;,,,,, -ori,;*-eirt Patricia White-Boyd, Chair City Council Personnel Committee PWB:ctw ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 18, 2023 Subject: A communication from the City Attorney requesting that Council convene in a Closed Meeting to consult with legal counsel regarding litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended. Background: This is to request that City Council convene a closed meeting pursuant to Sec. 2.2-3711.A.7, Code of Virginia, to consult with legal counsel regarding litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. Recommended Action: Concur in the request. Laura Carini, Sr. Asst. City Attorney Distribution: Robert S. Cowell, Jr., City Manager Laura M. Carini, Senior Assistant City Attorney ilirl"711; ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 18, 2023 Subject: Request to Schedule a Public Hearing to Consider Boundary Amendments to Enterprise Zone One A. Background: Due to anticipated development of key properties which are not presently located within the Enterprise Zone, staff have identified a need to apply for boundary amendments to the City's Enterprise Zone One A. Such amendments, if approved by the Virginia Department of Housing and Community Development, will add 27.2 acres into the zone, where future development is anticipated into Enterprise Zone One A. Such amendments, if approved by the Virginia Department of Housing and Community Development, will also delete certain areas which are ineligible for Enterprise Zone benefits and/or are not capable of being developed from Enterprise Zone One A and/or have taken advantage of Enterprise Zone incentives in the recent past and are not likely to apply in the future. A public hearing is required to be held by the City Council prior to the submittal and approval of any such amendments by the Virginia Department of Housing and Community Development. Recommended Action: Authorize the advertisement of a public hearing on the above matters to be held on Monday, October 16, 2023 at 7:00 P.M., or as soon as the matter may be reached, or at such later date and time as deemed appropriate by the City Manager. Bob Cowell, City Manager Distribution: Council Appointed Officers Angie O'Brien, Assistant City Manager Marc B. Nelson, Director of Economic Development Laura M. Carini, Senior Assistant City Attorney Alicia Cundiff, Economic Development Specialist fr Y „, ,.,.,, ,, ,,...,,, Li ,,,_ , . .,.,.,,. m y r., �l 2 n 0-, r , V/ ra co Z r: rn y ri r? N oo . - _ - 17 o a (� ID o v w o 0 Q \- v a a u 2 3, r w . W - - f: W G. 0 L • . k , % \ . ..— -., \. ' ' f Y j 64t°17N CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA T.WEBB,CMC E-mail: clerk@roanokeva.gov Deputy City Clerk CECELIA F.MCCOY,CMC City Clerk RUTH VISUETE-PEREZ Assistant Deputy City Clerk September 18, 2023 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise that Lori Baker-Lloyd has tendered her resignation as a member of the Architectural Review Board, effective immediately. Sincerely, add O Cecelia F. McCoy, CMC City Clerk From: Lori J. Baker-Lloyd Sent:Thursday, September 7,2023 3:23 PM To: Ruth Visuete Perez< Subject: [EXTERNAL] RE:Architectural Review Board: Oath of Office- unable to meet the deadline; withdrawal CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Good afternoon Ruth and Parviz. I am literally sneaking in this email while I sit on yet another transition meeting(Zoom). I apologize for not getting back to you - I was away when your email flurry came and have been mostly on the road ever since. It looks like I missed the August 31 deadline for completing the oath (and for that too, my apologies.) As a result, please accept my resignation from the Architectural Review Board.You may have already reached a decision and notified City Council on Sept 5th as you indicate below, and I completely understand if so. My inability to get to the Municipal Building to complete the oath is a slight indication of my current work situation. Last month we were notified that our bank will be acquired by a bank headquartered in Richmond. I was appointed to be a member of the integration team for my line of business and things have progressed quickly. I spend half my time on the road and already had a great deal of personal travel scheduled this summer, which is why I missed the August ARB meetings.With the urgency of the impending merger and being on-call until at least Jan 1st, I am unable to offer any meaningful assistance to the Architectural Review Board at this time. I'm sorry for the quick start and stop. Bill/Parviz—I was learning so much from each of you especially. As you can all imagine,this job thing was unexpected. I will try to come down to ARB hearings when I can and will always be an ARB ally! Best wishes for your continued success. Please keep in touch. Lori Lori Baker-Lloyd, MASCL AtArrh. VP, Director of Corporate Learning and Development 4225 Colonial Avenue I Roanoke,VA 24018 P. 540.795.3925 I F. 540.278.1958 I bakerlloydl@amnb.com MINUTES Audit Committee of Roanoke City Council Location: Council Chambers Conference Room Noel C. Taylor Municipal Building, Room 451 South Date: June 7, 2023 Time: 4:01 p.m. to 4:44 p.m. Attendees: Audit Committee Member Present (Y/N) Patricia White-Boyd (Chair) Y Joseph Cobb (Vice-Chair) Y Luke Priddy (Member) Y Sherman Lea (Ex-Officio) Y Drew Harmon, Municipal Auditor Bob Cowell, City Manager Chris Chittum, Director of Planning, Building & Development Marc Nelson, Director of Economic Development Amelia Merchant, Deputy Director of Finance Brian Pendleton, Accounting and Systems Manager Dawn Hope Mullins, Assistant Municipal Auditor Tasha Burkett, Information Systems Auditor Cari Spichek, Senior Auditor Dorothy Hoskins, Senior Auditor Camille Whitfield-Lamour, Senior Auditor John Aldridge, Partner, Brown Edwards & Company Henri Gendreau, Roanoke Rambler(Press) Phazhon Nash, Citizen 1. Call to Order: Ms. White-Boyd welcomed everyone and called the meeting to order at 4:01 p.m. 2. Approval of the Minutes from the April 13, 2023 Meeting: Mr. Priddy made a motion to approve; The minutes were approved and filed. 3. External Audit Plan for Year Ended June 30, 2023: Mr. Aldridge stated that there are four (4) phases of the audit: planning, interim field work, final field work, and financial report preparation. He talked a little about the timing of each phase and the work involved. He noted that the City will be treated as a low risk auditee for single audit work this June 7, 2023 Page 2 of 5 year, since the City has had no material weaknesses cited the last two years. This allows the auditors to limit their testing to 20% of federal expenditures, down from 40% in prior years. This translates to fewer programs having to be tested and reduces audit costs. Mr. Aldridge reviewed the significant audit areas: • ARPA funding • Post-employment benefits • Joint ventures • Debt (not significant in FY23) • Capital assets—adding and removing assets; City has improved in this area GASB 96 addresses Subscription-Based Information Technology Arrangements. Mr. Aldridge noted that this new standard requires localities to review all of their technology related agreements, such as software and support agreements. As applicable, localities have to record a liability for future payments and an offsetting asset for the right to use the technology, which typically nets to zero. He noted that the number of subscription-based arrangements can be significant. A smaller locality he reviewed had 70 agreements that had to be accounted for. Mr. Priddy asked if the threshold was per device or collectively, to which Mr. Aldridge responded that it was per device. Mr. Priddy noted that the Police department is considering surveillance technology that is not material on a per unit per month basis, but collectively would be significant. Mr. Aldridge responded that auditors will look at agreements of this type and that treatment will largely depend on the City's asset capitalization policies. He mentioned Microsoft Office 365 as an example of a subscription that would be significant and would need to be booked. Ms. White-Boyd asked if this would include systems like PCI, the new Tax and Treasury system. Mr. Aldridge responded that if the agreement is longer than one year, it may have to be booked. Ms. White-Boyd then asked what auditors would be looking for in these agreements. Mr. Aldridge responded that they would be looking at the substance of the agreement, including its expected life. He noted that there are still questions that need to be answered, such as being able to exclude agreements that are month-to-month and can be terminated at any time. Mr. Harmon asked if the standard might cause governments to change how agreements are written. Mr. Aldridge did not think it would. Mr. Aldridge stated he would keep Mr. Harmon and his team updated on anything they are seeing. Mr. Aldridge briefly mentioned Single Audit testing, and then discussed the schedule for the entire engagement (page 15 of presentation). The goal is to have a draft report ready in November. He noted that Brown Edwards will be preparing the City's financial report again this year. Mr. Harmon reminded the Committee that last year's delay was primarily due to GRTC. While not noted on the schedule shown here, the field work at GRTC is scheduled for September with opinions expected in early October. Dawn Mullins, Assistant Municipal Auditor, is working with June 7, 2023 Page 3 of 5 GRTC to help ensure this timeline is maintained. Mr. Aldridge added that GRTC should be finished by the time auditors start final field work at the City. Ms. White-Boyd asked about the plan to transition financial statement preparation to City staff. Mr. Aldridge confirmed the transition should take place next year. Mr. Harmon noted that the next Audit Committee meeting will be the first Wednesday in September, which will be a good time for a status update. He recommended monthly updates starting in early October. Ms. White-Boyd asked Mr. Harmon to provide a written schedule for updates, similar to the one used last year, which she felt was helpful. He confirmed he would send out a schedule. Mr. Aldridge asked about the planning communication letter, which Mr. Harmon confirmed had been emailed to all Council members. Mr. Aldridge encouraged the Audit Committee to read the letter, as it spells out what the audit is and what it is not. He noted that Council members should contact Ann Genova or himself, if they have any concerns they want to share. Auditors will tailor the audit plan accordingly to address any concerns. Mr. Priddy asked if being designated as a low risk auditee improved the City's competitiveness for federal awards. Mr. Aldridge responded that to his knowledge it does not. However, if a locality regularly has audit findings it could lead to increased monitoring and less funding. Mr. Priddy commented that he believes the City is moving in the right direction. Hearing no further comments or questions, the report was received and filed. 4. Economic Development Follow-Up Audit Report: Mr. Harmon presented an overview of the follow-up audit via slideshow. The original audit was performed in 2019 and focused on Business Retention & Expansion (BRE). The primary concerns were a lack of standard processes, and lack of meaningful information gathered from visits. Soon after the original audit, the pandemic forced Economic Development to shift its focus to processing applications for pandemic relief grants. Also, the Director(Rob Ledger) retired in 2021, which led to the promotion of Marc Nelson and other staff changes. In 2022, the City contracted with Ernst &Young (E&Y)to help develop a strategic plan for the Economic Development department, which was presented to City Council in December 2022. E&Y's recommendations included coordination with the Roanoke Regional Partnership, a structured process for business visits, and cataloging of touchpoints, insights and requests in a customer relationship management database. Mr. Harmon then briefed the Committee on the status of management's four action plans from the original audit: 1. Business Visitation Coverage—the original concern was that there was no formal approach for selecting businesses, and the risk that important business sectors or locations might be June 7, 2023 Page 4 of 5 overlooked. Mr. Harmon noted the International Economic Development Council (IEDC) recommends considering business size, location and industrial segment. In 2023, the process for selecting businesses to visit is still not clearly defined. 2. Policies & Procedures—management planned to create a policies and procedures manual for BRE, to periodically review staff practices for compliance, and to update procedures as practices evolve. In 2023, management was planning to develop a manual after they filled their last open position in March. 3. Data Gathering —management had planned for staff to enter more complete information into the EcoDev Tracker system in response to the 2019 audit. Mr. Harmon noted that staff now use a common question bank for planning business visits and in some cases have updated basic demographic information on businesses. However, the information in the EcoDev system is still limited and not well-suited for analysis. Mr. Harmon discussed the advantages of collecting more structured data, such as ratings of city services. Ms. White-Boyd asked if businesses expressed any concerns about City processes, for example, permitting. Mr. Nelson responded that businesses typically contact Economic Development about specific concerns, such as permitting, rather than discussing them during business visits. Ms. White-Boyd commented that elected officials have been told that City processes have impeded businesses at times, causing them to go elsewhere. Mr. Nelson responded that if Economic Development becomes aware of such concerns, they go directly to the department involved to help resolve any issues. Mr. Harmon noted that a more structured approach to gathering information could serve as an early warning system for management. Mr. Cowell commented that business visits are unsolicited and more general in nature. He added that the Planning Department sends satisfaction surveys to customers. Ms. White-Boyd asked about the budget for Economic Development. Mr. Cowell responded that a couple of new positions have been added, which allows the Department to have a dedicated person in each sector(industry, retail and technology). Mr. Priddy asked Mr. Nelson if he has appropriate staff to address everything in the report. Mr. Nelson responded that he has sufficient staff, that the focus is now on the customer relationship management system. Ms. White-Boyd asked Mr. Harmon if there would be additional follow-up work in Economic Development; Mr. Harmon responded there would be. 4. Business Intelligence—management had planned to require more data be entered into the tracking system, to enhance its monthly reports to include high priority issues identified during business visits, and to aggregate business visit data in quarterly reports so as to identify trends and concerns. June 7, 2023 Page 5 of 5 The follow-up audit found no significant changes in utilization of the Eco Dev system, that monthly reports included a little more information on visits, and that quarterly reports are not currently being produced. Mr. Nelson commented that one training session with the Eco Dev vendor has been conducted and another one is scheduled for July. He noted that the vendor does not have a user manual for the Eco Dev system. Mr. Cobb asked if the department is looking at systems that might better support the new strategic plan. Mr. Nelson responded they will be considering other systems, but given the time required to get a new system, they want staff trained on the current system. Mr. Nelson plans to resume quarterly reporting in FY 2024, noting that it is part of their Diversity Equity and Inclusion plan. Mr. Priddy asked about integrating with the Small Business Development Center. Mr. Nelson responded that Economic Development provides information to the Center, but that the Center does not share information back with the City based on its confidentiality policies. Mr. Priddy hopes this situation can be improved as the Center serves a substantial population that Council wants to help. Mr. Cowell stated he may need to have a conversation with the Center about aggregate reporting that avoids disclosing confidential information for individual businesses. Such information can be especially important when identifying potential barriers to start ups. Mr. Cobb asked if, based on the E&Y recommendations, Economic Development needs any other support. Mr. Nelson feels the two big items are the CRM system and the out-of-date stand-alone website. The department is searching for funding sources to update the website. Ms. White-Boyd thanked Mr. Harmon for the report. Hearing no further comments or questions, the report was received and filed. 5. Adjournment: Ms. White-Boyd adjourned the meeting at 4:44 p.m. ALIMP7:11 AUDIT COMMITTEE ANNUAL REPORT /OW � � ; For Fiscal Year Ending June 30, 2023 ROANOKE September 6, 2023 The Audit Committee is one of six (6) permanent committees of the City Council. It serves in an advisory role to Council and appointed officers on matters related to the City's financial records and activities affecting the financial records. The Committee meets quarterly and at the request of any member. Committee Member 9/07/22 12/19/22 Joe Cobb, Chair Trish White-Boyd, Vice-Chair Bill Bestpitch, Member (CY22) Mayor Lea, Ex-Officio w 'y:; x n-4� Committee Member 4/13/23 6/07/23 Trish White-Boyd, Chair Joe Cobb, Vice-Chair Luke Priddy, Member Mayor Lea, Ex-Officio The Audit Committee oversees the City and Pension Plan annual financial statement audits, as well as the Municipal Auditing Department's budget and work plan. It also reviews all audit reports and updates, which for the year ending June 30, 2023 included: • City Council Expenditures— FY22 • Investigation of Allowable Costs GVPC • Police Cash and Fees—FY22 • APA Audit of Collections— FY22 • Annual Simplified Comparative 2022 • Economic Development Follow Up • Clerk of the Circuit Court—3/31/22 • Tax&Treasury System Implementation • Annual Financial Report— FY22 • Gun Violence Prevention Commission Municipal Auditing's Annual Report for the year ending June 30, 2023 is attached. 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Cl) < a m Cl) a) E u / < ( ° g - § vs ± - '= t f ƒ > $ / / \ c 7 / ro / I ƒ 0 I 'f < E b.0 \ / @ C k / = m To- 6- / / H < k I • I \ S t I / = y I \ \ C / 0 7 / k < \ / ) 7 _ 2 I ? \ 2 < ? \ 7 = < \ 7 < / o \ co a) a) ( Cl) / \ / CO 0 co 0 Co \ LO i< a v % \ % / Li % \ / 7 f 2 7 % 7 OD ' e < § m 3 - / J \ \ y § \ £ Z E ° )_ \ / $ 0 / / \ . / 0 C C \ a � \ q 0 \ / \ / / ¥ co \ / I D u / CO / 1 \ \ v) b \ a) 7 \ 0 0 % 0 / / 0 0 m E 0 coo .� W CO 0 E 0 0 O d- 4— 4 00 4 U L.- C6 0 +-) co C > 0 -Y I • I Nco CD N-1 cci On > > NNC<C71 +�0 lS)rN1 Q 00 U � § O Q U co a) o w 0 = CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 5, 2023 Subject: FY23 Annual Report: Planning Commission, Board of Zoning Appeals, Architectural Review Board, and Building and Fire Code Board of Appeals On behalf of the Planning Commission, the Board of Zoning Appeals, Architectural Review Board, and the Building and Fire Code Board of Appeals we are pleased to provide this Fiscal Year 2023 summary report of their activities and attendance to City Council. Respectfully submitted, Tina M. Carr Secretary to the Planning Commission Acting Secretary to the Board of Zoning Appeals Acting Secretary to the Architectural Review Board Secretary to the Building and Fire Code Board of Appeals PLANNING COMMISSION SUMMARY The Planning Commission considered 19 applications during FY2023. Planning Commission -July 1, 2022 through June 30, 2023 Applications Recommended Did not Withdrawn by recommend applicant Rezonings or amendments of conditions or 13 13 development plan Right-of-way 5 3 2 vacation Comprehensive Plan 1 1 Amendments Total 19 17 0 2 The Commission met ten times during FY23. Meetings in July 2022 and February 2023 were canceled because there were no items for consideration. Mr. Hale did not seek reappointment, and the vacancy was filled by Mr. Berry in January 2023. Board Member Attendance Karri Atwood 5 of 10 Kevin Berry 5 of 5 Sarah Glenn 8 of 10 Kit Hale ; 3 of 3 Frank Martin 9 of 10 _. Pamela Smith , 7 of 10 James_ Smith 9 of 10 Scott Terry-Cabbler 10 of 10 In addition, the Planning Commission holds work sessions on the Friday prior to their regular meeting to review applications to be considered in the following month and to discuss any last-minute changes to the items for the next meeting. 2 BOARD OF ZONING APPEALS SUMMARY The Board of Zoning Appeals considered 16 applications during FY2023. All were special exceptions. Board of Zoning Appeals - July 1, 2022 through June 30, 2023 Applications Approved Denied Withdrawn Special Exceptions 16 14 1 1 Variances Appeals Total 16 14 1 0 The Board met eight times during FY23. Meetings in October, February, March, and June were canceled because there were no items for consideration. Ms. Brown did not seek reappointment, and the vacancy was filled by Mr. Miller in January 2023. Board Member Attendance Meg Dorsey 5 of 8 Amanda McGee 8 of 8 Christopher Miller 3 of 3 Bryan Musselwhite 6 of 8 Andrew Raduly 5 of 8 Jason Varney 7 of 8 Betty Jean Wolfe 5 of 8 Tracy Brown 0 of 2 3 ARCHITECTURAL REVIEW BOARD SUMMARY The Architectural Review Board considered 52 applications during FY2023. Below is a summary of the applications and their disposition. Architectural Review Board - July 1, 2022 through June 30, 2023 Applications Approved Denied Withdrawn Certificates of 52 41 6 5 Appropriateness Total 52 41 6 5 The Board met twelve times during FY23. Mr. Earl did not seek reappointment, • and vacances were filled by Ms. Kronau in October 2022 and Lori Baker-Lloyd in May 2023. Board Member Attendance Husain Alam 112 of 12 Lori Baker-Lloyd 11 of 2 Byron Dickson 11 of 12 Kevin Earl 4 of 4 Stephen Feather 10 of 12 Drew Kepley 10 of 12 Kate Kronau 7 of 8 Bill Mason 12 of 12 4 BUILDING AND FIRE CODE BOARD OF APPEALS SUMMARY No appeals were filed, so the Building and Fire Code Board of Appeals had no activity during the fiscal year. Building and Fire Code Board of Appeals Membership Douglas Coffman Helen M. Favor John Hustutler Christopher T. Link Yvonne Johnson Jeffrey S. Shawver Anthony Smith Robert Pilkington c: Robert S. Cowell, City Manager Chris Chittum, AICP, CNU-A, Executive Director of Community Development and Placemaking Katharine Gray, AIA, AICP, Leed AP, Planning Commission Agent Phillip Moore, AICP, CZA, MBA, Board of Zoning Appeals Agent Parviz Moosavi, Architectural Review Board Agent 5 e de- .‘ CITY OF ROANOKE - ' k OFFICE OF THE CITY CLERK X 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA CMC Deputy City Clerk City C Clerk lerk RUTH VISUETE PEREZ Assistant Deputy City Clerk September 19, 2023 Bryan Henry Board Secretary Roanoke, Virginia Dear Mr. Henry: This is to advise you that Gwendolyn Coleman has qualified as a member of the Roanoke Valley Juvenile Detention Center Commission to fill the unexpired term of office of Steven Martin ending June 30, 2026. Sincerely, e.44.4et;cd-: tioze.del Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Gwendolyn Coleman, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Valley Juvenile Detention Center Commission to fill the unexpired term of office of Steven Martin ending June 30, 2026, according to the best of my ability. (So help me,God.) et ,(12 GWEND LYN COLEMAN The foregoing oath of office was taken, sworn to, and subscribed before me by 5� /�" ',- Gwendolyn Coleman this �I day of At�l6a.51 2023. Brenda S. Hamilton, Clerk of the Circuit Court g , Clerk Y ` I +'l f t CITY OF ROANOKE .• OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA CMC Deputy City Clerk City Clerk lerk RUTH VISUETE PEREZ Assistant Deputy City Clerk September 19, 2023 Robyn Schon Board Secretary Roanoke, Virginia Dear Ms. Schon: This is to advise you that Christopher Carver has qualified as a member of the Roanoke Civic Center Commission for a three-year term of office commencing October 1, 2023 and ending September 30, 2026. Sincerely, e.t.4.eitd-: toze_dda). Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Christopher Carver, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Civic Center Commission for a three-year term of office, commencing October 1, 2023 and ending September 30, 2026; according to the best of my ability. (So help me God.) �-- CH S OPHER CARVER The foregoing oath of office was taken, sworn to, and subscribed before me by Christopher Carver this3O day of PK&. o- -1 2023. Brenda S. Hamilton, Clerk of the Circuit Court By Y//j{ ( ) , Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of September 2023. No. 42759-091823. A RESOLUTION authorizing acceptance of the State Criminal Alien Assistance Program (SCAAP) Grant made to the City of Roanoke Sheriff's Office by the Bureau of Justice Assistance Office in conjunction with the U.S. Department of Homeland Security, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf of the City to accept the State Criminal Alien Assistance Program (SCAAP) Grant in the amount of $14,154 with no local match required, to the Roanoke City Sheriff's Office to support upgrades/renovations within the Adult Detention Center. Such grant being more particularly described in the City Council Agenda Report dated September 18, 2023. 2. The Sheriff and the City Manager or his designee are hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the grant and to furnish such additional information as may be required by the Bureau of Justice Assistance Office in connection with the acceptance of the foregoing grant, in a form approved by the City Attorney. ATTEST: Ci)(1A'' °-. .(j; :- eibejk,ta ' City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of September 2023. No. 42760-091823. AN ORDINANCE to appropriate funding from the Federal government for the State Criminal Alien Assistance Program (SCAAP), and for an administrative adjustment amending and reordaining certain sections of the 2023-2024 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2023-2024 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Other Equipment 35-140-5940-9240 $14,154 Revenues SCAAP FY22 35-140-5940-5940 14,154 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: etta,`,LJ-. L1\4-t-e—diT - City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 18, 2023 Subject: Acceptance of the FY 2022 SCAAP Reimbursement Grant Award. Background: SCAAP is administered by the Bureau of Justice Assistance Office of Justice Programs in conjunction with the U.S. Department of Homeland Security. SCAAP provides federal payments to states and localities that incurred correctional officer salary costs for incarcerating undocumented criminal aliens who have at least one felony or two misdemeanor convictions for violations of state or local law. These guidelines apply to those individuals who were incarcerated for at least four consecutive days during the reporting period. Considerations: On August 31, 2023, the Sheriffs Office was awarded $14,154.00 in grant funding. There is no required match for this program. In order to comply with grant requirements, all awarded funding will be used to support upgrades/renovations within the Adult Detention Center. Recommended Action: Accept the SCAAP Reimbursement Grant described above and authorize the City Manager or his designee to execute the grant agreement and any related documents; such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $14,154.00 and to appropriate the same in an account to be established in the Grant Fund by the Director of Finance. Antonio Hash, Sheriff Distribution: Council Appointed Officers Robert S. Cowell, Jr., City Manager Brent Robertson, Assistant City Manager/Director of Finance. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of September 2023. • No. 42761-091823. A RESOLUTION authorizing acceptance of the School Resource Officer Grant made to the City of Roanoke Sheriff's Office by the Virginia Department of Criminal Justice, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager or his designee is hereby authorized on behalf of the City to accept the School Resource Officer Grant in the amount of $594,062 with a local match in the amount of $201,209 to the Roanoke City Sheriff's Office. Such grant being more particularly described in the City Council Agenda Report dated September 18, 2023. 2. The Sheriff and the City Manager or his designee are hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the grant and to furnish such additional information as may be required in connection with the acceptance of the foregoing grant, in a form approved by the City Attorney. ATTEST: (44-d-akt. City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of September 2023. No. 42762-091823. AN ORDINANCE appropriating funding from the Virginia Department of Criminal Justice Services (DCJS) to provide funding for School Resource Officer(SRO) positions, amending and reordaining certain sections of the 2023-2024 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2023-2024 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Grant Salaries 35-140-5939-1200 $ 594,062 Revenues DCJS SRO Grant Program FY23 - 35-140-5939-5939 392,853 State DCJS SRO Grant Program FY23 - 35-140-5939-5941 201,209 Local Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: .e,eazt*t_ La6-647 City Clerk. —__ ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 18, 2023 Subject: Acceptance of the FY24 School Resource Officer Program Grant. Background: The Virginia Department of Criminal Justice Services (DCJS) is offering state grants to provide funding for School Resource Officer (SRO) positions to establish, enhance and continue the partnerships between local law enforcement agencies and school divisions. Units of local government are eligible to apply for and receive these funds. The Sheriff's Office will manage the SRO position; however, the grant application must be submitted by, and the funds awarded to, a local unit of government. Considerations: On May 26, 2023, the City of Roanoke was awarded $392,853 in grant funding. There is a required match of$201,209. The total award, including local match, for this grant is $594.062. Funding covers twelve months of salary/benefits for eight SRO positions. In order to comply with grant requirements, allowable expenses for these funds are salary and benefits for full- time or part-time SRO positions to provide coverage during school hours, which does not include school-sponsored activities outside of the instructional day. Eight elementary schools, and their respective SROs, were identified as applicable for this grant opportunity. Recommended Action: Accept the SRO Grant described above and authorize the City Manager or his designee to execute the grant agreement and any related documents; such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $594,062 (Grant Funds: $392,853 Match: $201,209) and to appropriate the same in an account to be established in the Grant Fund by the Director of Finance. Antonio Hash. Sheriff Distribution: Council Appointed Officers Robert S. Cowell, Jr., City Manager W. Brent Robertson, Assistant City Manager/Director of Finance 4toractlit 6'` CITY OF ROANOKE '" vl ' " CITY COUNCIL 215 Church Avenue,S.W., Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 SHERMAN P.LEA,SR. E-mail: clerk@roanokeva.gov Council Members Mayor Joseph L.Cobb Luke W.Priddy Stephanie Moon Reynolds Vivian Sanchez-Jones Peter J.Volosin Patricia White-Boyd September 18, 2023 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: We jointly sponsor a presentation by the Jefferson Center, to present information with regard to its activities, initiatives and capital needs, at the regular meeting of City Council to be held on Monday, September 18, 2023, at 2:00 p.m. Sincerely, -CsifA------ J sep Lobb Vice-Mayor W214,:,:a) 41. rYZ.).‘ PTA...) Stephanie Moon Reynolds Council Member JLC/SMR:ctw • JEFFERSiEHIER EXECUTIVE SUMMARY: CAPITAL NEEDS CITY COUNCIL PRESENTATION THE CASE There is a widening gap between the expectations created by an outdated lease with the City of Roanoke and the realities of maintaining a 100-year-old, 131,000 square foot building. Jefferson Center has 1-2 years of useful life left unless there is timely investment from the City. THE NEED Jefferson Center recently completed a capital needs assessment of the 100-year-old building and found critical needs for immediate remediation within five years. AN UNTENABLE SITUATION After a 30-year track record of success in operations and fundraising,we have discovered we will never have the level of surplus needed to save the building. Reasons this model is no longer sustainable include: •Age of the Building • End of Life of Major Building Systems •Inflationary Pressures • Business Model Not Designed to Cover Capital Replacements •Soft Commercial Leasing Income •The Pandemic's Effect on Ongoing Operations HOW THE CITY CAN HELP Jefferson Center needs an immediate disbursement of$250,000 and a $6,016,145 commitment from the City of Roanoke-roughly$1 million/year over the next six years. Coupled with our own efforts in support of mission delivery,this would address the capital needs and keep Jefferson Center and its mission alive. AN ASSET FOR THE CITY Jefferson Center has been serving the City of Roanoke for the past 32 years as a premier performing arts center,but more importantly,a catalyst for arts and culture in the Valley and a driver of the local economy and economic development,talent retention and recruitment, community education and quality of life. RENAME!' SUPPORTING INFORMATION Jefferson Center's Role and Benefit PERFORMANCE VENUE $32.28 additional 35+"Jefferson Center Presents"Performances a Year spending p e r 60+ Performances from organizations such as patron Roanoke Ballet Theatre,Opera Roanoke,and Roanoke Symphony Orchestra MULTI PLIED BY EVENT VENUE 35,382 patrons 200+ Events a year including: Virginia Tech Carillon School of Medicine, Roanoke City Public Schools, United Way, Roanoke Women's Foundation,Cox Charities,Goodwill, ECPI and more. • "Roanoke views art and culture as integral to the community becauseoi as of their potential to enhance the I N quality of life, increase tourism, support education, and stimulate the economy." roanokeva.gov/760/Arts-Culture back into t h e Roanoke economy COMMUNITY EDUCATION The Harry and Lavon Webb Education Center and the Music Lab offers music education as a vital part of our mission to children,regardless of their ability to pay. Programming not only teaches music skills,but life skills, focusing on expression, literacy,self-esteem,and collaboration through music. �■ OFFICE BUILDING •i• ..qopie We provide office space to 18 regional nonprofits and i! . y businesses- including New Vista Montessori School thatEl cares for more than 80 children daily—allowing these . organizations to concentrate on fulfilling their individual jeffcenter.org/thegap missions,rather than focus on capital concerns. JEffEHSOn� 0EnJER CAPITAL NEEDS ASSESSMENT Sustaining a City Landmark Local architecture and engineering firm Hughes Associates recently completed a capital needs assessment and found $6,016,145 in critical needs recommended for immediate remediation within five years. The building has not seen any significant renovations since it was saved from demolition in the 80s and Shaftman Hall was renovated in the 90s. The assessment found that the building itself is weakening and mechanical systems are years beyond their expiration date. Critical items for remediation include architectural and mechanical systems repairs and replacements critical to safety, function and building integrity. Examples include: • Architectural repairs to seal up the exterior from water infiltration. • Interior fixture repairs and improvements such as doors,signage,ceiling surface replacements,restroom repairs,and concessions space improvements. • Improvements to interior finishes including flooring, plaster and wall repairs,and painting. Download the • Repairs and replacements to the outdated fire full capital needs system for safety,including fire panel,smoke evacuation,and sprinkler standpipe systems. assessment • Replacements of old HVAC units for performance report here. spaces/related support areas,split units in tenant spaces and air handling units on the Fitzpatrick wing. • Replacing the roofing on the main building as well as the Fitzpatrick wing. jeffcenter.org/thegap JEFFERAENTER UNTENABLE FINANCIAL SITUATION 30+ Years of Discovery The original business model was designed to use revenue from office leasing and facility rentals to cover the costs of operational maintenance. This model was never designed to cover capital for building system replacements like we're faced with now. TENANT LEASING DOESN'T YIELD SURPLUS • Tenant leasing barely covers costs of day-to-day operational maintenance. • The business model results continue to deteriorate with a rental market flooded with competitive space. • We have already identified capital maintenance expenditures for FY24 of$250,000 consisting of fire sprinkler head replacements,a fire safety requirement,and multiple HVAC units. NO UNTAPPED OPPORTUNITIES FOR INCOME • Lease and rental rates are as high as the market allows and commercial leasing is challenged. • Short-term venue rental is nearly at capacity. • Hosting more performances drives ticket sales,but this does not cover full event costs and requires more underwriting. • We have already been successful at fundraising—$21,635,336 total gifts over the past 34 years—3x what the City has provided. DONATIONS, SPONSORSHIPS, AND GRANTS LIMITED The Curtis Group,a nonprofit fundraising consulting firm,just completed a fundraising feasibility study. It found that: • Jefferson Center has the potential to raise an estimated $3 million in the next 2.5 years,but only with an early commitment of investment from the City. Donors overwhelmingly wanted to understand the City's commitment before deciding on their commitments. • Donors also implied that without City investment they may be less inclined to maximize their investment. JEf FERSOhNEMTER PROPOSED SOLUTION Bridging the Gap Jefferson Center needs the City of Roanoke's commitment to help close the gap between the expectation that we continue to operate and the realities that make that impossible. Specifically, we need an immediate disbursement of $250,000 and $6,016,145 - roughly $1 million/year over the next six years. Coupled with our own efforts in support of mission delivery, this would address the capital needs and keep Jefferson Center alive. HISTORIC GIVING FROM THE CITY OF ROANOKE: to fund Jefferson Center capital expenses and operations through the Roanoke Arts Commission over the past 34 years. THE ASK: IMMEDIATE DISBURSEMENT OF See the report on the AND A "Analysis of Historic Arts COMMITMENT TO Venues and the Relationship to the City in Which They Reside" OVER .SIX YEARS :Wfluti ■❑. °; jeffcenter.org/thegap JEFFER8 CEhJER ADDITIONAL INFORMATION The following pages include: • Jefferson Center Capital Needs Summary, prepared by Jefferson Center,August 2023. • Jefferson Center Annual Operating Tenant Rentals vs.Building Facility Expenditures, prepared by Jefferson Center,August 2023. • Jefferson Center Capital Needs Presentation Slides for City Council, to be presented September 18,2023. Additional resources for download or available upon request: • "Capital Needs Assessment for the Jefferson Center;'Hughes Associates Architects&Engineers,February 2023. • "Economic Impact of Nonprofit Arts and Cultural Organizations and Their Audiences in the City of Roanoke,VA,"Americans for the Arts, Arts&Economic Prosperity 5,2019. • "Analysis of Historic Arts Venues and the Relationship to the City in Which They Reside;'Liz Gray for Jefferson Center,January 2023. Scan the QR code below to access: . El tee ._ i �■ 0 1 jeffcenter.org/thegap Jefferson Center Capital Needs Summary Hughes Associates Report As of August 28, 2023 Categories Total Architecture - Exterior $ 424,300 Architecture - Interior 646,635 Finishes 713,060 Fire Protection 1,400,000 Mechanical 1,484,500 Roofing 772,425 Plumbing & Electrical 575,225 Grand Totals $ 6,016,145 Architectural - Exterior includes work to seal up the exterior from water infiltration Architectural - Interior includes fixtures such as doors, signage, ceiling surface replacements, restroom replacements, restroom repairs and concessions space Finishes includes flooring, plaster and wall repairs and painting Fire Systems is focused on safety and includes fire panel, smoke evacuation and sprinkler standpipe system replacements Mechanical includes replacements of old HVAC units for performance spaces/ related support areas, split units in tenant spaces and air handling units on the Fitzpatrick wing Roofing includes roof replacement on the main building as well as the Fitzpatrick wing r co 0) I- co co r co N V co co co co In O co co O N O Cr O CO N a- CO' 0 O d (O 6) a0 IC') O V N A- I CO N f- CO r' N ,- co N (O CO - CO � LO V N CO I() 6) O LO N IC) CO O) CO 6) CO co CO CO 6) d' f- N N IC) (O O a) N O IC) (3) O CO N CO CO CO O CO 6) C x- Cr IC) A- CO M CO N �t CO O CO CO N CO CO CO a- N O) A- C) CO- O N CO IC) O In 6) - N CO co f- N N A- co 6) co C) IC) In co ti co co co co f-- ,- ti co co N N. 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Ts....0; ,, „..44'11\i ,, \ , i 1/ . .v' ''.1/1, 1 1 , I ... 1 ,:; CD U) Z .... „...,, w ....• >,.. Cl) <;. x L.11 ..... < Z X ,-,-, *tr 1-1-1 z.- = ....1 Z al ..r. W z = .4C C - LLI LI. CI I- > i LU Z 0 I.LJ a--,... 2 0 z et -5 I— (i) Z 0 Lini W W Z � _„ ci ICC w Z ~ W Ce nom O C= - x !/) ~ 0 a Z E- u.. y W m Q Z W H �— tor) —.* Oan CL ems a SICa ..= MN! lisus W N ig"■ C3 co) C/) Cr: 0 Emma mon imirma tor Akit 46- Ilk -+t q,# a I • # 6 )4 --� - ' x ' • �.. _ W O LJ� C3 tC G., • E4-4 fir. E = W �+ CI., ' ) oa '= 0 0 c= 0 C, W IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of September 2023. No. 42763-091823. A RESOLUTION authorizing the acceptance of the Department of Motor Vehicles Traffic Safety (Selective Enforcement — Alcohol) Grant and authorizing the execution, and filing of appropriate documents to obtain such funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the Department of Motor Vehicles Traffic Safety (Selective Enforcement—Alcohol)Grant funds in the total amount of$29,781 with a local match of $14,890.50 and a voluntary cash match of$1,827. 2. The City Manager or his designee is hereby authorized to accept,execute,and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding or with such project. ATTEST: Ced-te Mfi--Or City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of September 2023. No. 42764-091823. AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for an alcohol enforcement traffic safety grant, amending and reordaining certain sections of the 2023-2024 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2023-2024 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Overtime Wages 35-640-3937-1003 $ 23,881 FICA 35-640-3937-1120 1,827 Training and Development 35-640-3937-2044 1,600 Equipment 35-640-3937-5089 4,300 Revenues DMV Alcohol Enforcement FY24 - Federal 35-640-3937-3978 29,781 DMV Alcohol Enforcement FY24 - Local 35-640-3937-3979 1,827 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 18, 2023 Subject: Acceptance of the 2024 Department of Motor Vehicles (DMV) Traffic Safety (Selective Enforcement - Alcohol) Grant. Background: The Virginia DMV is the administering agency for pass-through funds provided by the United States Department of Transportation for highway safety projects in Virginia. The Virginia DMV offers these funds to successful applicants for activities which improve highway safety in Virginia. The police department regularly applies for grant funding under this program. The Roanoke Police Department has been awarded $29,781.00 in funding to be used for traffic enforcement targeting alcohol impaired drivers. This funding will allow the Roanoke Police Department to fund overtime traffic enforcement and send officers to traffic safety training. There is a required 50% in-kind match of $14,890.50 associated with this award that will be satisfied through the police department's expenditure on motor fuel and vehicle operation. The grant specifically prohibits FICA related to overtime therefore this related necessary expense will be included as a voluntary cash match of$1,827. Recommended Action: Accept the 2024 DMV Traffic Safety (Selective Enforcement - Alcohol) Grant described above and authorize the City Manager or his designee to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $31,608 consisting of $29,781 in grant revenue and $1,827 in a cash match to be transferred from the grant match account and appropriate funding in the same amount into accounts to be established by the Director of Finance in the Grant Fund. Bob Cowell, City Manager Distribution: Council Appointed Officers Brent Robertson, Assistant City Manager/Director of Finance Jerry Stokes, Interim Chief of Police IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 186h day of September 2023. No. 42765-091823. A RESOLUTION authorizing the acceptance of the 2024 Department of Motor Vehicles Traffic Safety(Selective Enforcement-Pedestrian/Bicycle)Grant and authorizing the execution,and filing of appropriate documents to obtain such funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the Department of Motor Vehicles Traffic Safety (Selective Enforcement-Pedestrian/Bicycle)Grant funds in the total amount of$4,409 with a local in kind match of$2,205 and a voluntary cash match of$337. 2. The City Manager or his designee is hereby authorized to accept,execute,and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding. ATTEST: Czulti , : "1-661- City Clerk., IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of September 2023. No. 42766-091823. AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for a pedestrian and bicycle traffic safety grant, amending and reordaining certain sections of the 2023-2024 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2023-2024 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Overtime Wages 35-640-3938-1003 $ 4,409 FICA 35-640-3938-1120 337 Revenues DMV Pedestrian/Bike FY24 - Federal 35-640-3938-3980 4,409 DMV Pedestrian/Bike FY24 - Local 35-640-3938-3981 337 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: C-texi—c; 11714-0-61-r City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 18, 2023 Subject: Acceptance of the 2024 Department of Motor Vehicles (DMV) Traffic Safety (Selective Enforcement - Pedestrian/Bicycle) Grant. Background: The Virginia DMV is the administering agency for pass-through funds provided by the United States Department of Transportation for highway safety projects in Virginia. The Virginia DMV offers these funds to successful applicants for activities which improve highway safety in Virginia. The police department regularly applies for grant funding under this program. The Roanoke Police Department has been awarded $4,409 in funding to be used for traffic enforcement targeting drivers who are disregarding pedestrian and bicycle safety. This funding will allow the Roanoke Police Department to fund overtime traffic enforcement. There is a required 50% in-kind match of $2,205 associated with this award that will be satisfied through the police department's expenditure on motor fuel and vehicle operation. The grant specifically prohibits FICA related to overtime therefore this related necessary expense will be included as a voluntary cash match of $337. Recommended Action: Accept the 2024 DMV Traffic Safety (Selective Enforcement — Pedestrian/Bicycle) Grant described above and authorize the City Manager or his designee to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $4,746 consisting of $4,409 in grant revenue and $337 in a cash match to be transferred from the grant match account and appropriate funding in the same amount into accounts to be established by the Director of Finance in the Grant Fund. Bob Cowell, City Manager Distribution: Council Appointed Officers Brent Robertson. Assistant City Manager/Director of Finance Jerry Stokes, Interim Chief of Police IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of September 2023. No. 42767-091823. A RESOLUTION authorizing the acceptance of the Department of Motor Vehicles Traffic Safety(Selective Enforcement—Police Traffic Services) Grant and authorizing the execution, and filing of appropriate documents to obtain such funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the Department of Motor Vehicles Traffic Safety (Selective Enforcement—Police Traffic Services)Grant funds in the total amount of$43,645 with a local match of$21,823. 2. The City Manager or his designee is hereby authorized to accept,execute,and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of September 2023. No. 42768-091823. AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for Trafic Safety, a Police Traffic Services grant, amending and reordaining certain sections of the 2023-2024 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2023-2024 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Overtime Wages 35-640-3939-1003 $ 33,801 FICA 35-640-3939-1120 2,586 Training and Development 35-640-3939-2044 1,600 Equipment 35-640-3939-2195 8,244 Revenues DMV Police Traffic Services FY 24- 35-640-3939-3982 43,645 Federal DMV Police Traffic Services FY24 - Local 35-640-3939-3983 2,586 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: %,4.• YrYLL, &it City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 18, 2023 Subject: Acceptance of the 2024 Department of Motor Vehicles (DMV) Traffic Safety (Selective Enforcement— Police Traffic Services) Grant. Background: The Virginia DMV is the administering agency for pass-through funds provided by the United States Department of Transportation for highway safety projects in Virginia. The Virginia DMV offers these funds to successful applicants for activities which improve highway safety in Virginia. The police department regularly applies for grant funding under this program. The Roanoke Police Department has been awarded $43,645 in funding to be used for traffic enforcement targeting drivers who are disregarding speed limits and occupant protection safety. This funding will allow the Roanoke Police Department to fund overtime traffic enforcement and purchase speed monitoring equipment. There is a required 50% in-kind match of $21,823 associated with this award that will be satisfied through the police department's expenditure on motor fuel and vehicle operation. The grant specifically prohibits FICA related to overtime therefore this related necessary expense will be included as a voluntary cash match of $2,586. Recommended Action: Accept the 2024 DMV Traffic Safety (Selective Enforcement— Police Traffic Services) Grant described above and authorize the City Manager or his designee to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $46,231 consisting of$43,645 in grant revenue and $2,586 in a cash match to be transferred from the grant match account and appropriate funding in the same amount into accounts to be established by the Director of Finance in the Grant Fund. Bob Cowell, City Manager Distribution: Council Appointed Officers Brent Robertson, Assistant City Manager/Director of Finance Jerry Stokes, Interim Chief of Police IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of September 2023. No. 42769-091823. A RESOLUTION approving the Amendment to the City of Roanoke's 2023 HUD Annual Plan update to the 2020-2024 Consolidated Plan; authorizing the City Manager or the City Manager's designee, to execute all necessary documents pertaining thereto; and further authorizing the City Manager or the City Manager's designee to submit such plan to the United States' Department of Housing and Urban Development (HUD) for final review and approval. WHEREAS, the City of Roanoke's 2020-2024 Consolidated Plan was adopted by City Council and approved by HUD in 2020 which addressed the City's proposed use of entitlement funding received by HUD (Community Development Block Grant, HOME Investment Partnership and Emergency Solutions Grant Programs) used to provide affordable housing, public services, neighborhood revitalization, economic development, and homelessness prevention services to low- and moderate-income persons in the King Street project which included allocation of funding to Community Housing Partners for developing homes; and WHEREAS, Community Housing Partners were unable to obtain Low Income Housing Tax Credit financing and the project was no longer feasible and the City desires to reallocate such funding. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Amendment to the City's proposed 2023 Annual Plan update to the 2020- 2024 Consolidated Plan, which contains a budget of $500,000 in CDBG Funds to be used for affordable housing, all as more particularly set forth in the City Council Agenda Report dated September 18, 2023, is approved. 2. The City Manager, or his designee, is hereby authorized to execute any necessary documents pertaining to the Amendment to the City's 2023 Annual Plan update to the 2020-2024 Consolidated Plan, and to submit such plan to HUD for final review and approval. ATTEST: eze_a441. d-. Cikeb4t City Clerk: ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 18, 2023 Subject: Amendment of the HUD Annual Action Plan. Background: City Council approved the 2023 HUD Annual Action Plan update to the five year Consolidated plan for 2020-2024 on May 15. 2023. The plan provided for $500,000 in CDBG funds for the King Street project to develop 42 affordable housing units. Community Housing Partners was unable to obtain Low Income Housing Tax Credit financing and the project was determined no longer feasible. Prior to consideration of the proposed amendment, public comment opportunities were provided through a 30-day public comment period and a public hearing by City Council. There was no citizen comment on the proposed amendment. Considerations: The proposed amendment will redirect funding toward three purposes: • $200,000 grant to Total Action for Progress Major Rehabilitation in the Belmont Fallon Target Area • $50,000 grant to Total Action for Progress Limited/Emergency Home Repair citywide • $250,000 retained for a housing development opportunity grant fund Recommended Action: Approve the amendment to the Annual Action Plan and authorize the City Manager, or City Manager's designee, to execute and submit the amended plan to HUD for review and approval. Bob Cowell, City Manager Distribution: Council Appointed Officers Angie O'Brien, Assistant City Manager Chris Chittum, Executive Director of Community Development and Placemaking Wayne Leftwich, Planning Manager Hope Browning, Acting Community Resources Program Administrator Lara Burleson, Community Resources Specialist II IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 18th day of September 2023. No. 42770-091823. A RESOLUTION authorizing the acceptance of the Virginia Department of Fire Programs FY 24 Funding Grant; and authorizing the execution,and filing of appropriate documents to obtain such funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the Virginia Department of Fire Program FY 24 Funding Grant in the total amount of$450,295 with no local match required. 2. The City Manager or his designee is hereby authorized to accept,execute,and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding or with such project. ATTEST: Ce_txj&ec._,' Cine-Y.L61-tr. City Clerk._ - _ 1 r • IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of September 2023. No. 42771-091823. AN ORDINANCE appropriating funding from the Commonwealth of Virginia Department of Fire Programs, amending and reordaining certain sections of the 2023- 2024 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2023-2024 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expenditures Expendable Equipment <$5,000 35-520-3393-2035 $ 40,000 Personal Protection Equipment 35-520-3393-2267 150,000 Professional Development 35-520-3393-2470 70,000 Tools and Equipment 35-520-3393-5090 50,000 Vehicular Equipment 35-520-3393-9010 80,000 Community Risk Reduction 35-520-3393-9211 30,295 Regional Training Center 35-520-3393-9212 30,000 Revenues Fire Program FY24 35-520-3393-3407 $ 450,295 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: •9, C1)1A-6414t City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 18, 2023 Subject: Acceptance of the Virginia Department of Fire Programs FY24 funding. Background: The Fire Programs Fund was established by the General Assembly during the mid- 1980s. Program funds are used to supplement the General Fund portion of the Fire-EMS Department. Program guidelines require that funds received are non-supplanting and may not be used to replace existing local funding. Roanoke Fire-EMS will receive FY24 funding in the amount of $450,295, such funds to be allocated as follows: Personal Protective Equipment $150,000 Vehicular Equipment $80,000 Professional Development $70,000 Small Tools and Equipment $50,000 Health and Safety Equipment $40,000 Community Risk Reduction $30,295 Regional Training Center $30,000 Considerations: Council action is required to accept and appropriate the $450,295 grant from the Virginia Department of Fire Programs. Recommended Action: Accept the grant as described above and authorize the City Manager or his designee to execute any required grant agreements to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $450,259, and appropriate funding in an account to be established in the Grant Fund by the Director of Finance. 1 Bob Cowell, City Manager Distribution: Council Appointed Officers W. Brent Robertson, Assistant City Manager/Director of Finance H. David Hoback, Chief of Fire-EMS Aid to Localities (ATL) Updated as of 6/29/2023 Commonwealth of Virginia Department of Fire Programs FY 2024 Allocations Virginia Total 322 8,631,393 $ 40,530,830 0 PAYMENT Transfer Description FIN FIPS Population2 (Quarter) Code (100%) Accomack Co. 0000062868 001 24,305 $ 109,432 $ - Albemarle Co. 0000055787 003 111,909 $ 503,865 $ - Alleghany Co. 0000050451 005 14,656 $ 65,988 $ - Amelia Co. 0000050352 007 13,265 $ 59,725 $ - Amherst Co. 0000050709 009 29,197 $ 131,458 $ - Appomattox Co. 0000070541 011 14,084 $ 63,413 $ - Arlington Co. 0000055179 013 238,643 $ 1,074,480 $ - Augusta Co. 0000053514 015 76,585 $ 344,821 $ - Bath Co. 0000054962 017 4,209 $ 30,000 $ - Bedford Co. 0000053192 019 72,805 $ 327,801 $ - Bland Co. 0000049994 021 6,270 $ 30,000 $ - Botetourt Co. 0000059429 023 31,187 $ 140,418 $ - Brunswick Co. 0000052074 025 14,296 $ 64,367 $ - Buchanan Co. 0000058371 027 19,480 $ 87.708 $ - Buckingham Co. 0000050819 029 16,388 $ 73,786 $ - Campbell Co. 0000053925 031 51,228 $ 230,652 $ - Caroline Co. 0000050384 033 29,523 $ 132,926 $ - Carroll Co. 0000050477 035 26.271 $ 118,284 $ - Charles City Co. 0000101865 036 6,773 $ 30,495 $ - Charlotte Co. 0000087842 037 9,452 $ 42,557 $ - Chesterfield Co. 0000055186 041 364,548 $ 1,641,361 $ - Clarke Co. 0000065373 043 9,460 $ 42,593 $ - Craig Co. 0000054437 045 4,767 $ 30,000 $ - Culpeper Co. 0000052065 047 32,490 $ 146,285 $ - Cumberland Co. 0000050267 049 9,154 $ 41,215 $ - Dickenson Co. 0000032598 051 12,019 $ 54,115 $ - Dinwiddie Co. 0000053747 053 27,490 $ 123,773 $ - Essex Co. 0000111456 057 8,406 $ 37,848 $ - Fairfax Co. 0000056645 059 1,105,626 $ 4.978.033 $ - Fauquier Co. 0000053804 061 62,044 $ 279,350 $ - Floyd Co. 0000111457 063 15,028 $ 67,663 $ - Fluvanna Co. 0000053940 065 27,211 $ 122,516 $ - Franklin Co. 0000054829 067 49,315 $ 222.039 $ - Frederick Co. 0000046246 069 88,048 $ 396,432 $ - Giles Co. 0000055332 071 9,789 $ 44,075 $ - Gloucester Co. 0000050435 073 38,711 $ 174,295 $ - Goochland Co. 0000050207 075 24,727 $ 111,332 $ - Grayson Co. 0000053275 077 13,727 $ 61,805 $ - Greene Co. 0000050255 079 20,203 $ 90.963 $ - Greensville Co. 0000050198 081 10,873 $ 48,955 $ - Halifax Co. 0000056801 083 24,685 $ 111,143 $ - Hanover Co. 0000046248 085 102,414 $ 461,115 $ - Henrico Co. 0000046249 087 334,389 $ 1,505,572 $ - Henry Co. 0000053938 089 50.196 $ 226,005 $ - Highland Co. 0000050955 091 2,067 $ 30,000 $ - Isle of Wight Co. 0000055532 093 27,327 $ 123,039 $ - James City Co. 0000055943 095 78,254 $ 352,335 $ - King &Queen Co. 0000054590 097 6,608 $ 30.000 $ - King George Co. 0000052252 099 26,723 $ 120.319 $ - King William Co. 0000051259 101 14.396 $ 64,817 $ - Lancaster Co. 0000053598 103 8,693 $ 39.140 $ - Lee Co. 0000054484 105 19,677 $ 88,595 $ - Loudoun Co. 0000053614 107 358,991 $ 1,616,341 $ - Page 1 of 7 Commonwealth of Virginia Aid to Localities (ATL) Updated as of 6/29/2023 Department of Fire Programs FY 2024 Allocations Virginia Total 322 8,631,393 $ 40,530,830 0 FIPS Transfer Description FIN Code Population PAYMENT (Quarter) (100/o) Louisa Co. 0000053902 109 35,139 $ 158,212 $ - Lunenburg Co. 0000053227 111 9,090 $ 40,927 $ - Madison Co. 0000065252 113 13,632 $ 61.377 $ - Mathews Co. 0000052038 115 8,533 $ 38,419 $ - Mecklenburg Co. 0000050100 117 21,314 $ 95,965 $ - Middlesex Co. 0000111460 119 10,133 $ 45,623 $ - Montgomery Co. 0000050705 121 31,547 $ 142.039 $ - Nelson Co. 0000053203 125 14,775 $ 66,524 $ - New Kent Co. 0000052040 127 22,945 $ 103,309 $ - Northampton Co. 0000052041 131 8,231 $ 37,060 $ - Northumberland Co. 0000052042 133 11,766 $ 52,976 $ - Nottoway Co. 0000053332 135 9,611 $ 43,273 $ - Orange Co. 0000050424 137 29.972 $ 134,948 $ - Page Co. 0000054904 139 14,689 $ 66,137 $ - Patrick Co. 0000052044 141 16,177 $ 72,836 $ - Pittsylvania Co. 0000050289 143 56,692 $ 255,253 $ - Powhatan Co. 0000053856 145 30,333 $ 136,573 $ - Prince Edward Co. 0000050662 147 14,875 $ 66,974 $ - Prince George Co. 0000053261 149 43,010 $ 193,651 $ - Prince William Co. 0000055571 153 473,367 $ 2,131,314 $ - Pulaski Co. 0000054816 155 22,133 $ 99,653 $ - Rappahannock Co. 0000111465 157 7,262 $ 32,697 $ - Richmond Co. 0000106394 159 7,286 $ 32,805 $ - Roanoke Co. 0000050429 161 88,870 $ 400,133 $ Rockbridge Co. 0000065811 163 21,260 $ 95,722 $ Rockingham Co. 0000054078 165 62,064 $ 279,440 $ - Russell Co. 0000054782 167 21,106 $ 95,029 $ - Scott Co. 0000053650 169 17,511 $ 78,843 $ - Shenandoah Co. 0000052023 171 25,726 $ 115,830 $ - Smyth Co. 0000050759 173 20,737 $ 93,367 $ - Southampton Co. 0000050178 175 15,328 $ 69,014 $ - Spotsylvania Co. 0000055945 177 140,032 $ 630,488 $ - Stafford Co. 0000054931 179 156.927 $ 706.557 $ - Surry Co. 0000055792 181 5,797 $ 30,000 $ - Sussex Co. 0000050427 183 7,772 $ 34,993 $ - Tazewell Co. 0000060489 185 24,249 $ 109.180 $ - Warren Co. 0000050002 187 25,716 $ 115.785 $ - Washington Co. 0000057281 191 43.238 $ 194,677 $ - Westmoreland Co. 0000070476 193 14,236 $ 64,097 $ - Wise Co. 0000046254 195 23,295 $ 104,885 $ - Wythe Co. 0000053846 197 18,479 $ 83,200 $ - York Co. 0000053349 199 70,045 $ 315.375 $ - Total Counties 95 5,513,482 $ 24,870.405 $ - 0 (a) Abingdon 0000050760 300 8,376 $ 37.713 $ - Accomac 0000111328 301 519 $ 15,000 $ - Alberta 0000062562 302 302 $ 15.000 $ - Altavista 0000050230 303 3.378 $ 15.209 $ - Amherst 0000052076 304 2,110 $ 15.000 $ Appalachia 0000052066 305 1.432 $ 15.000 $ Appomattox 0000052067 306 1,919 $ 15.000 $ Ashland 0000052068 307 7,565 $ 34.061 $ - 4 Page 2 of 7 Aid to Localities (ATL) Updated as of 6/29/2023 Commonwealth of Virginia Department of Fire Programs FY 2024 Allocations Virginia Total 322 8,631,393 $ 40,530,830 _ 0 PAYMENT Transfer Description FIN FIPS Population2 (Quarter) Code (100%) i. Belle Haven 0000111287 308 543 $ 15,000 $ - Berryville 0000052070 309 4,574 $ 20,594 $ - Big Stone Gap 0000052071 310 5,254 $ 23,656 $ - Blacksburg 0000050234 311 44,826 $ 201,827 $ - Blackstone 0000052072 312 3,352 $ 15,092 $ - Bloxom 0000118657 313 387 $ 15,000 $ - Bluefield 0000052073 314 5,096 $ 22,945 $ - Boones Mill 0000111471 315 259 $ 15.000 $ - Bowling Green 0000050445 316 1,168 $ 15,000 $ - Boyce 0000058960 317 749 $ 15,000 $ - Boydton 0000055979 318 302 $ 15,000 $ - Boykins 0000111470 319 516 $ 15,000 $ - Branchville 0000111300 320 118 $ 15,000 $ - Bridgewater 0000050232 321 6,596 $ 29,698 $ - Broadway 0000052256 322 4.170 $ 18,775 $ - Brodnax 0000056906 323 283 $ 15,000 $ - Brookneal 0000058607 324 1,090 $ 15,000 $ - Buchanan 0000050152 325 1,196 $ 15,000 $ - Burkeville 0000091067 326 417 $ 15,000 $ - Cape Charles 0000055292 327 1,178 $ 15,000 $ - Capron 0000052230 328 141 $ 15,000 $ - Cedar Bluff 0000056679 329 1,069 $ 15,000 $ - Charlotte Court House 0000111331 330 505 $ 15,000 $ - Chase City 0000052060 331 2,053 $ 15,000 $ - Chatham 0000050412 332 1,232 $ 15,000 $ - Cheriton 0000057896 333 486 $ 15,000 $ - 1 Chilhowie 0000050786 334 1,654 $ 15,000 $ - Chincoteague 0000053359 335 3,344 $ 15,057 $ Christiansburg 0000052061 336 23,348 $ 105,123 $ - Claremont 0000111224 337 305 $ 15,000 $ - Clarksville 0000050195 338 1,300 $ 15,000 $ - Cleveland 0000111481 339 136 $ 15,000 $ - Clifton 0000052608 340 243 $ 15,000 $ - Clinchport 0000111390 341 64 $ 15.000 $ - Clintwood 0000111454 342 1,377 $ 15,000 $ - Coeburn 0000052062 344 1,598 $ 15,000 $ - Colonial Beach 0000046245 345 3,908 $ 17.596 $ - Courtland 0000056971 347 1,295 $ 15,000 $ - Craigsville 0000069397 348 899 $ 15.000 $ - Crewe 0000053028 349 2,262 $ 15,000 $ - Culpeper 0000052064 350 20,062 $ 90,328 $ - Damascus 0000063733 351 788 $ 15,000 $ - Dayton 0000052251 352 1,688 $ 15,000 $ - Dendron 0000111484 353 251 $ 15,000 $ - Dillwyn 0000053236 354 436 $ 15,000 $ - Drakes Branch 0000111476 355 533 $ 15,000 $ - Dublin 0000050353 357 2,682 $ 15,000 $ - Duffield 0000111000 358 73 $ 15,000 $ - Dumfries 0000052219 359 5,679 $ 25.569 $ - Dungannon 0000091830 360 257 $ 15.000 $ - Eastville 0000111482 361 300 $ 15,000 $ - Edinburg 0000052050 362 1,178 $ 15,000 $ - Elkton 0000053030 363 2,941 $ 15.000 $ - Page 3 of 7 Commonwealth of Virginia Aid to Localities (ATL) Updated as of 6/2912023 Department of Fire Programs FY 2024 Allocations Virginia Total 322 8,631,393 $ 40,530,830 0 FIPSPAYMENT Transfer Description FIN Code Population2 0, (Quarter) (100%o) Exmore 0000055950 364 1,473 $ 15,000 $ - Farmville 0000052052 365 7,473 $ 33,647 $ - Fincastle 0000052141 366 755 $ 15,000 $ - Floyd 0000059083 367 448 $ 15,000 $ - Fries 0000055522 368 450 $ 15,000 $ - Front Royal 0000052056 369 15,011 $ 67,586 $ - Gate City 0000051481 370 2,043 $ 15.000 $ - Glade Spring 0000111477 371 1,367 $ 15,000 $ - Glasgow 0000050956 372 1,052 $ 15,000 $ - Glen Lyn 0000060236 373 95 $ 15,000 $ - Gordonsville 0000056153 374 1,402 $ 15,000 $ - Goshen 0000111330 375 338 $ 15,000 $ - Gretna 0000052009 376 1,310 $ 15,000 $ - Grottoes 0000050222 377 2,899 $ 15.000 $ - Grundy 0000050983 378 875 $ 15,000 $ - Halifax 0000052058 379 1,118 $ 15,000 $ - Hallwood 0000111336 380 202 $ 15,000 $ - Hamilton 0000054672 381 619 $ 15.000 $ - Haymarket 0000050019 382 1,545 $ 15,000 $ - Haysi 0000111475 383 484 $ 15,000 $ - Herndon 0000050223 384 24,655 $ 111,008 $ - Hillsboro 0000065319 385 114 $ 15,000 $ - Hillsville 0000050027 386 2,884 $ 15,000 $ - Honaker 0000111478 387 1,217 $ 15,000 $ - Hurt 0000111282 388 1,267 $ 15,000 $ - Independence 0000052004 389 1,011 $ 15,000 $ - Iron Gate 0000111458 390 324 $ 15,000 $ - Irvington 0000100896 391 474 $ 15,000 $ - Ivor 0000111319 392 312 $ 15,000 $ - Jarrett 0000111459 393 652 $ 15,000 $ - Jonesville 0000052010 394 872 $ 15,000 $ - Keller 0000111345 395 144 $ 15,000 $ - Kenbridge 0000092309 396 1,112 $ 15,000 $ - Keysville 0000091031 397 807 $ 15,000 $ - Kilmarnock 0000053758 398 1,445 $ 15,000 $ - La Crosse 0000055136 399 614 $ 15,000 $ - Lawrenceville 0000052046 400 1,014 $ 15,000 $ - Lebanon 0000052005 401 3,159 $ 15,000 $ - Leesburg 0000052047 402 48,250 $ 217.244 $ - Louisa 0000107402 403 1,987 $ 15,000 $ - Lovettsville 0000054794 404 2,694 $ 15,000 $ - Luray 0000052048 405 4,831 $ 21,751 $ - Madison 0000111293 406 205 $ 15.000 $ - Marion 0000052036 407 5.751 $ 25,894 $ - McKenney 0000111473 408 457 $ 15.000 $ - Melfa 0000111381 409 396 $ 15,000 $ - Middleburg 0000096053 410 669 $ 15.000 $ - Middletown 0000052012 411 1,355 $ 15,000 $ - Mineral 0000111273 412 470 $ 15.000 $ - Monterey 0000050454 413 165 $ 15,000 $ - Montross 0000111469 414 333 $ 15,000 $ - Mount Crawford 0000111399 415 439 $ 15.000 $ Mount Jackson 0000053647 416 1,961 $ 15.000 $ Page 4 of 7 Commonwealth of Virginia Aid to Localities (ATL) Updated as of 6/29/2023 Department of Fire Programs FY 2024 Allocations Virginia Total 322 8,631,393 $ 40,530,830 0 FIPS PAYMENT Transfer Description FIN Code Population2 Q (Quarter) (100ro) Narrows 0000050228 417 2,093 $ 15,000 $ - Nassawadox 0000111317 418 533 $ 15,000 $ - New Castle 0000106014 419 125 $ 15,000 $ - New Market 0000050311 420 2,155 $ 15,000 $ - Newsoms 0000111347 421 286 $ 15,000 $ - Nickelsville 0000052140 422 378 $ 15,000 $ - Occoquan 0000111286 423 1,035 $ 15,000 $ - Onancock 0000052043 424 1,169 $ 15,000 $ - Onley 0000111489 425 532 $ 15,000 $ - Orange 0000050235 426 4,880 $ 21,972 $ - Painter 0000111333 427 272 $ 15,000 $ - Pamplin City 0000053869 428 138 $ 15,000 $ - Parksley 0000111462 429 816 $ 15,000 $ - Pearisburg 0000052030 430 2,909 $ 15,000 $ - Pembroke 0000111468 431 1,152 $ 15,000 $ - Pennington Gap 0000055680 432 1,624 $ 15,000 $ - Phenix 0000111332 433 232 $ 15,000 $ - Pocahantas 0000111463 434 268 $ 15,000 $ - Port Royal 0000111391 435 196 $ 15,000 $ - Pound 0000111464 436 877 $ 15,000 $ - Pulaski 0000050229 437 8,985 $ 40,455 $ - Purcellville 0000052031 438 8,929 $ 40,202 $ - Quantico 0000056489 439 578 $ 15,000 $ - Remington 0000111280 440 626 $ 15,000 $ - Rich Creek 0000058547 441 749 $ 15,000 $ - Richlands 0000052032 442 5,261 $ 23,687 $ - Ridgeway 0000111316 443 752 $ 15,000 $ - Rocky Mount 0000052035 444 4,903 $ 22,076 $ - Round Hill 0000111271 445 693 $ 15,000 $ - Rural Retreat 0000052021 446 1,546 $ 15.000 $ - Saint Paul 0000053216 448 866 $ 15,000 $ - Saltville 0000050226 449 1,824 $ 15,000 $ - Saxis 0000111325 450 172 $ 15,000 $ - Scottsburg 0000111323 451 127 $ 15,000 $ - Scottsville 0000053340 452 524 $ 15,000 $ - Shenandoah 0000052022 453 2,486 $ 15.000 $ - Smithfield 0000054953 454 8,533 $ 38.419 $ - South Hill 0000052024 455 4,690 $ 21,117 $ - Stanardsville 0000111488 456 349 $ 15,000 $ - Stanley 0000050351 457 1,703 $ 15.000 $ - Stephens City 0000052027 458 2,016 $ 15,000 $ - Stony Creek 0000111272 459 209 $ 15,000 $ - Strasburg 0000052028 460 7,083 $ 31,891 $ - Stuart 0000055053 461 1,431 $ 15,000 $ - Surry 0000111304 462 208 $ 15,000 $ - Tangier 0000056407 463 436 $ 15.000 $ - Tappahannock 0000050444 464 2,193 $ 15,000 $ - Tazewell 0000052029 465 4,486 $ 20,198 $ - The Plains 0000056846 466 245 $ 15.000 $ - Timberville 0000052011 467 2,963 $ 15,000 $ - Toms Brook 0000111363 468 276 $ 15.000 $ - Troutdale 0000111413 469 145 $ 15.000 $ - Troutville 0000050418 470 458 $ 15,000 _ $ - Page 5 of 7 Aid to Localities (ATL) Updated as of 6/29/2023 Commonwealth of Virginia Department of Fire Programs FY 2024 Allocations Virginia Total 322 8,631,393 $ 40,530,830 0 FIPS PAYMENT Transfer Description FIN Code Population' (Quarter) (100%) Urbanna 0000052014 471 1 492 $ 15,000 $ - Victoria 0000053029 472 1,734 $ 15,000 $ - Vienna 0000051010 473 16,473 $ 74,169 $ - Vinton 0000057902 474 8,059 $ 36,285 $ - Virgilina 0000111466 475 126 $ 15.000 $ - Wachapreague 0000085694 476 257 $ 15,000 $ - Wakefield 0000050473 477 759 $ 15,000 $ - Warrenton 0000052015 478 10,057 $ 45,281 $ - Warsaw 0000052016 479 1,637 $ 15,000 $ - Washington 0000111297 480 86 $ 15,000 $ - Waverly 0000050793 481 1,955 $ 15,000 $ - Weber City 0000063018 482 1,250 $ 15,000 $ - West Point 0000050434 483 3,414 $ 15,371 $ - White Stone 0000111303 484 380 $ 15.000 $ - Windsor 0000060689 485 2,746 $ 15.000 $ - Wise 0000052018 486 2.971 $ 15,000 $ - Woodstock 0000046255 487 5,807 $ 26,146 $ - Wytheville 0000052019 488 8,265 $ 37,213 $ - Clinchco 0000111383 490 244 $ 15,000 $ - South Boston 0000046252 492 7,966 $ 35,867 $ - Clifton Forge 0000050233 493 3,555 $ 16,006 $ - Bedford 0000052069 494 6,657 $ 29,973 $ - Total Towns 189 527,766 $ 3,976,701 $ - 0 (a) Alexandria 0000054945 510 159,467 $ 717,993 $ - Bristol 0000050112 520 17,219 $ 77,528 $ - Buena Vista 0000052059 530 6,641 $ 30,000 $ - Charlottesville 0000050812 540 46,553 $ 209,603 $ - Chesapeake 0000031867 550 249.422 $ 1,123,012 $ - Colonial Heights 0000053600 570 18,170 $ 81,810 $ - Covington 0000052063 580 5,737 $ 30,000 $ - Danville 0000052049 590 42,590 $ 191,760 $ - Emporia 0000052051 595 5,766 $ 30,000 $ - Fairfax 0000051004 600 24,146 $ 108,716 $ - Falls Church 0000051011 610 14,658 $ 65,997 $ - Franklin 0000052054 620 8,180 $ 36,830 $ - Fredericksburg 0000050171 630 27,982 $ 125,988 $ - Galax 0000050227 640 6,720 $ 30,257 $ - Hampton 0000046247 650 , 137,148 $ 617.503 $ - Harrisonburg 0000050309 660 51,814 $ 233.290 $ - Hopewell 0000052045 670 23,033 $ 103,705 $ - Lexington 0000050325 678 7,320 S 32.958 $ - Lynchburg 0000046250 680 79,009 $ 355,735 $ - Manassas 0000050857 683 42,772 $ 192.579 $ - Manassas Park 0000050224 685 17.219 $ 77.528 $ - Martinsville 0000052037 690 13.485 $ 60,716 $ - Newport News 0000050480 700 186,247 $ 838,569 $ - Norfolk 0000050446 710 238,005 $ 1,071,607 $ - Norton 0000050225 720 3,687 $ 30,000 $ - Petersburg 0000046251 730 33,458 S 150,643 $ - Poquoson 0000050231 735 12,460 $ 56.101 $ - Portsmouth 0000050162 740 97,915 $ 440.858 $ - Radford 0000054639 750 16,070 $ 72,354 $ - Page 6 of 7 Commonwealth of Virginia Aid to Localities (ATL) Updated as of 6/29/2023 Department of Fire Programs FY 2024 Allocations Virginia Total 322 8,631,393 $ 40.530.830 0 2024 Transfer Description FIN FIPS Population2 (location ' PAYMENT (Quarter) Code (100%) Richmond 0000058592 760 226,610 $ 1.020,302 $ - Roanoke 0000052033 770 100,011 $ 450,295 $ - Salem 0000054643 775 25,346 $ 114,119 $ - Staunton 0000052026 790 25,750 $ 115.938 $ - Suffolk 0000053296 800 94,324 $ 424,690 $ - Virginia Beach 0000050813 810 459,470 $ 2,068,744 $ - Waynesboro 0000052017 820 22,196 $ 99,937 $ - Williamsburg 0000053210 830 15,425 $ 69,450 $ - Winchester 0000051009 840 28,120 $ 126,609 $ - Total Cities 38 2,590,145 $ 11,683,724 $ - 0 (a) Note-Allocations calculated with 2020 US Census data ',FY 2024 ' INITIAL Allocation PAYMENT Transfer Summary Localities Population2 (100%) Count Counties 95' 5,513,482 $ 24,870,405 $ - 0 Towns 189 527,766 $ 3,976,701 $ - 0 Cities 38 2,590,145 $ 11,683,724 $ - 0 Virginia 322 8,631.393 $ 40,530,830 $ - 0 Scheduled disbursements dates for FY-2024 Properly completed forms received by will have funds released for electronic transfer by: Friday, August 18, 2023 Friday, September 22, 2023 Friday, November 24, 2023 Friday. December 22, 2023 Friday. February 16, 2024 Friday, March 15, 2024 Friday. May 17, 2024 Friday. June 21, 2024 ATL disbursements are made via an electronic funds transfer (EFT) to the account-of- record of each jurisdiction. Page 7 of 7 if f Commonwealth of Virginia Department of Fire Programs a€r FY-20 24 FIRE PROGRAMS FUND DISBURSEMENT AGREEMENT Statutory Authority: 438.2-4ot of the Code f Virginia This Agreement,made effective as of the 1st day of July, ,by the DEPARTMENT OF FIRE PROGRAMS(the"Agency")and the LOCALITY noted below(the"Receiving Locality"),governs the distribution and use of the Receiving Locality's annual entitlement from the Fire Programs Fund("the Fund"),as provided for in§38.2-4oi of the Code of Virginia as amended(the"Statute"). WHEREAS,the Statute in effect as of the date first written above is incorporated herein by reference; and WHEREAS,the Receiving Locality is thereunder required to execute a"Fire Programs Fund Disbursement Agreement"and forward same to the Agency as a condition of receiving any allocation or disbursement from the Fund; NOW,THEREFORE,in consideration of the foregoing and of the mutual covenants herein set forth,the parties hereto agree as follows: 1. Representations of the Agency. The Agency represents that the Agency is duly organized and the Executive Director duly appointed by the Governor and confirmed by the General Assembly as provided for by the Code of Virginia,and that the Executive Director or his designee is duly authorized to enter into this agreement. 2. Representations of the Receiving Locality. The Receiving Locality represents that(a)its authorized representative whose signature appears below has read and understands the referenced sections of the Statute and any Policies&Definitions adopted thereunder,(b)it agrees to comply with all applicable provisions of the Statute and any Policies&Definitions adopted thereunder, including the use of such funds and all reporting and audit requirements and(c)it is duly authorized to execute this Agreement and to perform its obligations hereunder and has taken all necessary action to authorize such execution and performance. 3. Availability of Funds. It is understood and agreed by the parties hereto that the AGENCY shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purposes of this Agreement. The Recipient shall deposit funds in an interest- bearing account or normal risk and with a demand restriction,if any,not exceeding 30 calendar days until they are needed. The Recipient must be able to account for both the principal and the interest amounts. 7/2011 Page 1 of 2 4. Merger; Severability; Governing Law. This writing constitutes the entire Agreement between the parties,supersedes any existing agreement or understanding,oral or written,relative to the matters contained herein,and may be modified only in a writing executed by all parties hereto. If any provision of this Agreement is determined to be invalid by a court of competent jurisdiction,it shall not render the remaining portions of this Agreement void or unenforceable. This Agreement shall in respects be governed by the laws of the Commonwealth of Virginia. 5. Counterparts. This Agreement may be executed in several counterparts,each of which shall be an original and all of which together shall constitute but one and the same instrument. IN WITENESS WHEREOF,the parties hereto have by their duly authorized representatives executed this Agreement effective as of the date first written above,intending to be bound thereby. Commonwealth of Virginia Department of Fire Programs BY: RECEIVING LOCALITY: City of Roanoke Name of Locality BY: Signature Date Robert S. Cowell Name City Manager Title (Non-P.O.) 215 Church Avenue, S.W. Office Suite 364 Address: Roanoke,Virginia 24011 215 Church Avenue, S.W. Mailing Suite 364 Address: Roanoke,Virginia 24011 E-mail Telephone Address: Bob.Co'weh RoanokeVa.Gov Number: 540-853-2333 7/2011 Page 2 of 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of September 2023. No. 42772-091823. A RESOLUTION supporting an application and authorizing the City Manager to submit such application to the Virginia Department of Transportation (VDOT) Revenue Sharing Program in the amount of$10,000,000 for FY2027 - 2028 for certain projects; and authorizing the City Manager to take certain actions in connection with such projects. WHEREAS, the City of Roanoke desires to submit an application for an allocation of funds up to $10,000,000 for any funds provided by VDOT for the projects referred to in the City Council Agenda Report dated September 18, 2023, to this Council, and which will require the City to provide matching funds of$10,000,000. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Council hereby supports the application referred to herein and hereby authorizes the City Manager to submit such application to VDOT for funds from VDOT's Revenue Sharing Program for FY2027 and FY2028 in the amount of $10,000,000 for the following projects, as more particularly described and itemized in the City Council Agenda Report dated September 18, 2023, with such application being approved as to form by the City Attorney: a. Curb, gutter, and sidewalk improvements Streetscape - $5,000,000. b. Stormwater/Drainage Improvements - $5,000,000. The City acknowledges that the required local match is $10,000,000, as more particularly described in the City Council Agenda Report dated September 18, 2023. 2. The City Manager is further authorized to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to submit the above application and to furnish such additional information as may be required for such application. ATTEST: le--efT/ City Clerk. 4,1 ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 18, 2023 Subject: Authorization of a request for Virginia Department of Transportation (VDOT) Revenue Sharing Funds (FY 2027 - 2028). Background: The Virginia Department of Transportation Revenue Sharing Program is available to localities for FY 2027 and FY 2028. The Revenue Sharing Program provides funding up to a maximum amount of $5 million for FY 2027 and $5 million for FY 2028. These funds require matching funds (50% State / 50% City). The application cycle has changed from annual to every two years and the maximum amount that can be applied for has been reduced from $10 million to $5 million for each fiscal year. Considerations: For the FY 2027 and FY 2028 Revenue Sharing Program application, the City will request $10,000,000 from VDOT, which will require a City match of $10,000,000. Staff identified projects for which to request VDOT Revenue Sharing Program funds. These projects are: 1. Curb, Gutter, and Sidewalk Improvements - $4,000,000. City match will be provided by from planned issuance of bonds for the curb, gutter and sidewalk program. 2. Streetscape — $1,000,000. City match will be provided by using planned issuance of bonds for streetscape and curb, gutter and sidewalk program. 3. Stormwater/Drainage Improvements - $5,000,000. City match funding will be provided from the City's planned capital project funds for the Neighborhood Storm Drain Program through the planned issuance of bonds. Summary Table Local State Curb, Gutter and Sidewalk! Streetscape Improvements Moorman Avenue Pedestrian $2,300.000 $2,300,000 Improvements Cove Road / Peters Creek $2,700,000 $2,700,000 Intersection Improvements Local State Stormwater Melrose Avenue Drainage $ 818,900 $ 818,900 Improvements Crossing Shenandoah Ave Diversion Drainage $ 3,610.900 $ 3,610,900 Improvements Jefferson St. $ 570,200 $ 570,200 Drainage Improvements Total $10,000,000 $10,000,000 Recommended Action: Authorize the City Manager or his designee to submit an application to VDOT for VDOT's 111 Local Assistance Program requesting an aggregate $10,000,000 in Revenue Sharing funds for FY 2027- 2028 program years. Authorize the City Manager or his designee to take such further actions and execute such documents, approved as to form by the City Attorney, as necessary to submit the above application and to furnish such additional information and/or documents as may be required for such application. 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I �y e [.,, -. . x`ma ..�x 4 r 4 Sy4s 4 eV "oat i .fir_ �. r )A Cr)c IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of September 2023. No. 42773-091823. A RESOLUTION supporting an application and authorizing the City Manager or his designee to submit an application to the Virginia Department of Transportation (VDOT) for FY25 Transportation Alternatives Program Funds for pedestrian improvements along Salem Turnpike, N.W. and Westside Boulevard, N.W., Roanoke, Virginia; and authorizing the City Manager or his designee to take certain actions in connection with such application. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council hereby supports an application to VDOT for $500,000 to support the pedestrian improvements along Salem Turnpike, N.W. and Westside Boulevard, N.W., with a required 20% local match, all as more particularly described in the City Council Agenda Report dated September 18, 2023. 2. The City Manager or his designee is hereby authorized to submit an application to VDOT to obtain the above funds from the FY25 Transportation Alternatives Program funds, with such application being approved as to form by the City Attorney. 3. The City Manager or his designee is further authorized to take any such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to submit the above application and to furnish such additional information as may be required for such application. ATTEST: 4-• City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 18, 2023 Subject: Authorization of a request for Virginia Department of Transportation (VDOT) FY25 Transportation Alternatives Program Funds. Background: The Virginia Department of Transportation (VDOT) Transportation Alternatives (TA) Program provides funding for programs and projects, including greenways, bicycle, pedestrian, and transit projects for improving non-driver access to public transportation and enhanced mobility, community improvement activities, and environmental mitigation. These funds require a 20% local fund match. The maximum TA award from VDOT is $500,000 per funding cycle. Considerations: The City is proposing pedestrian improvements along the Salem Turnpike, N.W., and Westside Blvd, N.W., corridor. Improvements will include curb, gutter, sidewalk, accessible curb ramps, and storm drain improvements. The total project is estimated to cost $1,100,000 comprised of $500,000 in TA funds and remaining $600,000 in local funds. The local funds are provided through a combination of the City's annual curb, gutter and sidewalk funds and streetscape funds. Recommended Action: Authorize the City Manager to submit an application to VDOT for VDOT's FY25 Transportation Alternatives program requesting $500,000 for the above listed project. Authorize the City Manager or his designee to take such further actions and execute such documents, approved as to form by the City Attorney, as necessary to submit the above applications and to furnish such additional information and/or documents as may be required for such application. Bob Cowell, City Manager Distribution: Council Appointed Officers Samuel Roman, Assistant City Manager Amelia Merchant, Deputy Director of Finance Ross Campbell, P.E., Director of Public Works Luke Pugh, P.E., City Engineer r. r in r co :4t • - o �;,� tiQ. N`n a 44 - 40 wt r t� - - r. p fl • q l QC1 Z $�vC?+ II t. VIE I (s , i • , ti LLl 1.11 o if 1 � 0 �+ ������ � � � 3��do-. � � ` ''''',,,,,,or,x,H.: , is ': LU . fZcoe0 N O 06 Lia cu JD Cr) , 44 cn IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of September 2023. No. 42774-091823. A RESOLUTION authorizing the acceptance of the Virginia Department of Transportation Local Revenue Sharing Funding for multiple Drainage Improvement Projects and authorizing the City Manager to execute, and file appropriate documents to obtain such funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the Virginia Department of Transportation Local Revenue Sharing funding in the total amount of$1,884,099, with a local match of$1,884,099 for multiple Drainage Improvement Projects throughout the City as further outlined in the City Council Agenda Report dated September 18, 2023. 2. The City Manager or his designee is hereby authorized to accept,execute,and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding or with such project. ATTEST: (131A1-44r City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of September 2023. No. 42775-091823. AN ORDINANCE appropriating funding from the Commonwealth of Virginia Department of Transportation, amending and reordaining certain sections of the 2023- 2024 Stormwater Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2023-2024 Stormwater Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Stormwater Fund Expenditures Approp. From State Grant Funds 03-530-3100-9007 $1,697,680 Approp. From State Grant Funds 03-530-3101-9007 $ 186,419 Revenues Shenandoah Ave Diversion 03-530-3100-3100 $1,697,680 Drainage Improvements 3600 Block Peakwood Drive 03-530-3101-3102 $ 186,419 Drainage Improvements Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: c & 61)1-484-tr City Clerk. - - _ ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 18, 2023 Subject: Acceptance of Virginia Department of Transportation (VDOT) Local Revenue Sharing Funding for Multiple Drainage Improvement Projects. Background: The Virginia Department of Transportation (VDOT) has awarded Revenue Sharing to partially fund two drainage projects to be constructed by the Stormwater Utility. The projects identified in the City's Capital Improvement Program are listed below with the corresponding VDOT Universal Project Code (UPCs). Shenandoah Ave Diversion - Drainage Improvements (VDOT UPC 122005): The stormwater improvement project will begin near the intersection of Centre Ave and Shenandoah Ave. A new box culvert will be constructed along Shenandoah Ave heading east to divert runoff from Trout Run and reduce the amount of stormwater that flows under the railroad towards and then under downtown. 3600 Block Peakwood Dr. — Drainage Improvements (VDOT UPC 122006): The stormwater improvement project includes the installation of curb, gutter, and stormwater infrastructure along Peakwood Drive SW to convey runoff to an existing system located within the Wilton Subdivision, south of the roadway. Considerations: In September 2021, the City applied for VDOT Local Revenue Sharing Funds for the aforementioned projects. There is a local match requirement in the total amount of $1,884,099. Shenandoah Ave Diversion - Drainage Improvements (VDOT UPC 122005)(3100): S1,697,680 3600 Block Peakwood Dr. —Drainage Improvements (VDOT UPC 122006)(3101): $185419 The local matches will be funded with the appropriate year bond funding. Recommended Action: Accept VDOT's award of $1,884,099 of Local Revenue Sharing funds, Authorize the City Manager or his designee to execute the VDOT Standard Project Administration Agreement for State-Aid Projects, Appendix A, and Appendix B documents. Such documents shall be in a form approved by the City Attorney. Authorize the City Manager or his designee to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to obtain, accept, implement, administer, and use such funds identified above. Adopt the accompanying Budget Ordinance to establish revenue estimates for the funding sources identified above and appropriate funding in the same amount to the existing expenditure accounts: (Acct 03-530-3100), 100 Block Shenandoah Ave NW (Acct 03-530-3101), 3600 Block Peakwood Drive Bob Cowell, City Manager Distribution: Council Appointed Officers Amelia C. Merchant, Deputy Director of Finance Ross Campbell, P.E., Director of Public Works Ian Shaw, P.E., Stormwater Manager Elizabeth Paden, P.E., Stormwater CIP Program Manager STANDARD PROJECT ADMINISTRATION AGREEMENT State-aid Projects Project Number UPC Local Government U000-128-494 122005 City of Roanoke THIS AGREEMENT, is hereby made and effective the date of the last (latest) signature set forth below, by and between the CITY OF ROANOKE. VIRGINIA. hereinafter referred to as the LOCALITY and the Commonwealth of Virginia, Department of Transportation, hereinafter referred to as the DEPARTMENT. The DEPARTMENT and the LOCALITY are collectively referred to as the "Parties." WHEREAS.. the LOCALITY has expressed its desire to administer the work described in Appendix A. and such work for each improvement shown in Appendix A is hereinafter referred to as the "Project;" and WHEREAS. the funds shown in Appendix A have been allocated to finance the Project and the funding currently allocated or proposed for the Project does not include Federal-aid Highway funds; and WHEREAS. the LOCALITY is committed to the development and delivery of the Project in an expeditious manner; and WHEREAS, the LOCALITY is responsible for administering the Project in accordance with DEPARTMENT guidelines, including the most current Locally Administered Projects Manual("LAP Manual"). and with the program specific requirements shown in Appendix B, based on the nature of the allocated funding for the Project as shown in the Appendix A; and WHEREAS. the LOCALITY's governing body has by resolution, demonstrated the LOCALITY'S commitment to provide local funding for the Project as contemplated by this Agreement and further, by resolution or otherwise. authorized its designee to execute this Agreement. and said authorizations are attached hereto. WHEREAS, the Parties have concurred in the LOCALITY's administration of all phases of work for the Project in accordance with applicable federal, state and local laws and regulations. NOW THEREFORE, in consideration of the mutual premises contained herein. the Parties hereto agree as follows: 1. The representations, covenants and recitations set forth in the foregoing recitals are material to this Agreement and are hereby incorporated into and made a part of this Agreement as though they were fully set forth in this Section 1. 2. The LOCALITY shall: 1 State Aid Protect Administration Agreement Locality:City of Roanoke Project Number: U000-1 S-494:UPC 122005 a. Be responsible for all activities necessary to complete the noted phase(s) of the Project as shown in Appendix A, except for activities, decisions, and approvals which are the responsibility of the DEPARTMENT. as expressly required by federal or state laws and regulations.or as otherwise agreed to. in writing, between the Parties. Every phase of the Project will be designed and constructed to meet or exceed current American Association of State Highway and Transportation Officials standards when the facilities are locally maintained and shall further comply with all supplementary standards established by the DEPARTMENT when the facilities are maintained by the DEPARTMENT. b. Meet all funding obligation and expenditure timeline requirements in accordance with all applicable federal and state laws and regulations, all applicable Commonwealth Transportation Board and DEPARTMENT policies, and those additional requirements as identified in Appendices A and B to this Agreement. Noncompliance with this requirement may result in deallocation of the funding from the Project, rescission of state funding match, termination of this Agreement, or the DEPARTMENT denial of future requests to administer projects by the LOCALITY, all of which actions are at the discretion of the DEPARTMENT or as can be taken pursuant to applicable laws. regulations or policies. c. Administer the Project in accordance with the DEPARTMENT's most current LAP Manual and other guidelines applicable to Locally Administered Projects as published by the DEPARTMENT. d. Provide timely certification by a LOCALITY official of the LOCALITY'S compliance with applicable laws and regulations on the State Certification Form for State Funded Projects or in another manner as prescribed by the DEPARTMENT. e. Maintain accurate and complete records of the Project's development as required in the LAP Manual and any supplemental guidance and directives of the DEPARTMENT and retain documentation of all expenditures and make such information available for inspection or auditing by the DEPARTMENT upon request. Records and documentation for the Project shall be maintained for no less than three (3) years following the DEPARTMENT'S acceptance of the final voucher on the Project. f. At least quarterly, but no more frequently than monthly, submit invoices with supporting documentation to the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting documentation shall include copies of vendor and contractor invoices paid by the LOCALITY. an up-to-date Project summary and schedule, and a summary of all payment requests, payments and adjustments. A request for reimbursement shall be made within 90 days after any eligible project expenses are incurred by the LOCALITY. Reimbursement for eligible expenditures shall not exceed funds allocated each year for the Project by the Commonwealth Transportation Board in the Six Year Improvement Program. g. Reimburse the DEPARTMENT for all Project expenses incurred by the DEPARTMENT if. due to action or inaction of the LOCALITY, the Project becomes OAG Approved'2S 2022 State Aid Project Administration Aareement Locality:City of Roanoke Project Number: 1 000-12S-494.UPC 122005 ineligible for state reimbursement, or in the event the reimbursement is required by the provisions of§ 33.2-214 or § 33.2-331 of the Code of Virginia (1950) as amended. or other applicable provisions of state law or regulations. h. On Projects that the LOCALITY is providing the required match to state funds,pay the DEPARTMENT the LOCALITY's match for eligible Project expenses incurred by the DEPARTMENT in the performance of activities set forth in paragraph 2.a. i. Administer the Project in accordance with all applicable federal. state, and local laws and regulations. Failure to fulfill legal obligations associated with the Project may result in forfeiture of state-aid reimbursements j. If legal services other than that provided by staff counsel are required in connection with condemnation proceedings associated with the acquisition of Right-of-Way, the LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of outside counsel approved by the Office of the Attorney General. Costs associated with outside counsel services shall be reimbursable expenses of the Project. k. Provide, or have others provide, maintenance of the Project upon completion, unless otherwise agreed to by the DEPARTMENT. Where the Project results in physical construction, the LOCALITY will continue to operate and maintain the Project in accordance with the final constructed design as approved by the DEPARTMENT. The LOCALITY agrees that any modification of the approved design features, without the approval of the DEPARTMENT, may, at the discretion of the DEPARTMENT, result in restitution either physically or monetarily as determined by the DEPARTMENT. 3. The DEPARTMENT shall: a. Perform any actions and provide any decisions and approvals,within a reasonable time. which are the responsibility of the DEPARTMENT, as required by federal and state laws and regulations or as otherwise agreed to, in writing, between the parties. b. Upon receipt of the LOCALITY's invoices pursuant to paragraph 21, reimburse the LOCALITY the cost of eligible Project expenses, as described in Appendix A. Such reimbursements shall be payable by the DEPARTMENT within 30 days of an acceptable submission by the LOCALITY. c. Where applicable, submit invoices to the LOCALITY for the LOCALITY's share of eligible Project expenses incurred by the DEPARTMENT in the performance of activities pursuant to paragraph 2.a. and 3.a. d. Audit the LOCALITY's Project records and documentation as may be required to verify LOCALITY compliance with applicable laws and regulations. e. Upon LOCALITY'S request. make available to the LOCALITY guidelines to assist the Parties in carrying out responsibilities under this Agreement. OAG Approved 7 2S 2022 3 State Aid Project Administration Agreement Locality:City of Roanoke Project Number: U000-128-494.UPC 122005 4. If designated by the DEPARTMENT. the LOCALITY is authorized to act as the DEPARTMENT's agent for the purpose of conducting survey work pursuant to § 33.2- 1011 of the Code of Virginia (1950), as amended. 5. Nothing in this Agreement shall obligate the Parties hereto to expend or provide any funds in excess of funds agreed upon in this Agreement or as shall have been included in an annual or other lawful appropriation. State and federal Project funding is limited to those identified in the Appendix A of this Agreement and is allocable only upon LOCALITY'S compliance with all requirements of this Agreement. In the event the cost of all or part of the Project is anticipated to exceed the allocation shown on Appendix A, the Parties agree to cooperate in seeking additional funding for the Project or to terminate the Project before Project costs exceed the allocated amount. Any requested increase in federal or state funding is subject to DEPARTMENT policy and procedures applicable to the funding source and is not guaranteed. 6. Nothing in this Agreement shall be construed as a waiver of the LOCALITY's or the Commonwealth of Virginia's sovereign immunity. 7. The Parties mutually agree and acknowledge, in entering this Agreement, that the individuals acting on behalf of the Parties are acting within the scope of their official authority and capacity and the Parties agree that neither Party will bring a suit or assert a claim against any official, officer, or employee of either Party. in their individual or personal capacity, for a breach or violation of the terms of this Agreement or to otherwise enforce the terms and conditions of this Agreement The foregoing notwithstanding, nothing in this subparagraph shall prevent the enforcement of the terms and conditions of this Agreement by or against either Party in a competent court of law. 8. The Parties mutually agree that no provision of this Agreement shall create in the public, or in any person or entity other than the Parties, rights as a third party beneficiary hereunder, or authorize any person or entity, not a party hereto, to maintain any action for, without limitation, personal injury, property damage, breach of contract, or return of money, or property, deposit(s). cancellation or forfeiture of bonds, financial instrments, pursuant to the terms of this Agreement or otherwise. Notwithstanding any other provision of this Agreement to the contrary, unless otherwise provided, the Parties agree that the LOCALITY or the DEPARTMENT shall not be bound by any agreements between either party and other persons or entities concerning any matter which is the subject of this Agreement. unless and until the LOCALITY or the DEPARTMENT has. in writing, received a true copy of such agreement(s) and has affirmatively agreed, in writing, to be bound by such Agreement. 9. This Agreement may be terminated by either Party upon 30 days advance written notice to the other Party. Eligible Project expenses incurred through the date of termination shall be reimbursed in accordance with paragraphs, 2.g., 2.h. and 3.b. subject to the limitations established in this Agreement and Appendix A. Upon termination and unless otherwise agreed to, the DEPARTMENT shall retain ownership of plans. specifications, and right of way for which state funds have been provided. unless all state funds provided for the OAG Approved 7 23 2022 4 State Aid Project Administration Agreement Locality:City of Roanoke Project Number: U000-125-4947 UPC 122005 Project have been reimbursed to the DEPARTMENT by the LOCALITY, in which case the LOCALITY will have ownership of the plans, specifications. and right of way. 10. Prior to any action pursuant to paragraphs 2.b or 2.h of this Agreement, the DEPARTMENT shall provide notice to the LOCALITY with a specific description of the LOCALITY'S breach of this Agreement. Upon receipt of a notice of breach.. the LOCALITY will be provided the opportunity to cure such breach or to provide a plan to cure to the satisfaction to the DEPARTMENT. If. within sixty (60) days after receipt of the written notice of breach. the LOCALITY has neither cured the breach,nor is diligently pursuing a cure of the breach to the satisfaction of the DEPARTMENT, then upon receipt by the LOCALITY of a written notice from the DEPARTMENT stating that the breach has neither been cured, nor is the LOCALITY diligently pursuing a cure, the DEPARTMENT may exercise any remedies it may have under this Agreement or at law or in equity. 11. THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has been prepared jointly by the Parties and shall be construed simply and in accordance with its fair meaning and not strictly for or against any Party. 12. THE LOCALITY and the DEPARTMENT further agree that should Federal-aid Highway funds be added to the Project. this Agreement is no longer applicable. The LOCALITY and the DEPARTMENT mutually agree that they shall then enter into a Standard Project Administration Agreement for Federal-aid Projects upon execution of which this Agreement shall be terminated. 13. THIS AGREEMENT, when properly executed, shall be binding upon both Parties. their successors, and assigns. 14. THIS AGREEMENT may be modified only in writing by mutual agreement of the Parties. The remainder of this page is BLANK OAG Approved-2S 2022 State Aid Project Admuustration Agreement Locality:City of Roanoke Project Number: U000-128-494 UPC 122005 IN WITNESS WHEREOF, each Party hereto has caused this Agreement to be executed by their duly authorized representatives, acknowledging and agreeing that any digital signature affixed hereto shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature. CITY OF ROANOKE, VIRGINIA: Signature Date Title NOTE: The official signing for the LOCALITY must attach a certified copy of his or her authority to execute this Agreement. COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION: Signature Date Chief of Policy, Commonwealth of Virginia. Department of Transportation Attachments Appendix A Appendix B OAG Approved 7 2S 2022 6 Appendix A- Locally Administered Version Original Prepared Date: 7 24,2023 Project Details UPC. 122005 State Project#. JU000-128-494 CFDA ti N A Locality UE1#. NBFNAEXRHD76 Locality. City of Roanoke Address 215 Church Avenue.SW, Roanoke.VA 24011 SHENANDOAH AVE DIVERSION-DRAINAGE IMPROVEMENTS-ROANOKE FY23 Work Description RS-Project is to divert flow from the Trout Run piping away from the existing tunnel Project Location 24016-1901 under the railway at 2nd St,SW.and convey runoff easterly. and connect back into the (Zip+4) pedestrian tunnel at Jefferson St.,also improving maintenance access to the system. Prot Points of Cort I Locality Project Manager VDOT Project Coordinator Name: Joseph Judy Name Jessie Nester Phone: 540-853-5909 Phone: 540-613-4115 Email: joseph.judy©roanokeva.gov Email: Jessie.Nester@,vdot.virginia.gov ProjectEstimates Preliminary Right of Way and Construction Total Engineering Utilities Estimated Locality Project Expenses $4,000 $0 S9.150,000 S9,154,000 Estimated VDOT Project Oversight $1.000 SO S5,000 $6,000 Estimated VDOT Project Services(Appendix C) $0 SO SO SO Estimated Total Project Costs I $5,000 I SO I $9,155,000 II S9,160,000 Project 1-fending Allocated Funds Local°n Max Reimbursement Total Estimated Allocated Funds Type Local Share Total Amount Participation to Locality Reimbursement to Locality Revenue Sharing $3,395,360 50°ii $1.697:680 $1,697,680 Local Funds $5,764,640 100°'0 $5,764,640 SO SO S0 SO SO SO SO SO SO ' S0 SO SO SO SO SO SO SO SO SO SO SO Funding Totals $9,160;000 $7 462,320 $1,697,680 $1.691:680 Note-The funds or der is.not indzeat.e of the actua suend order of funds on the project This Appendix A supersedes all previous versions signed bi VDOT and:he LOCALITY for the Project Authorized Locality Official Date Authorized VDOT Cicial Date Title of Locality Official Title of VDCT Official This attachment is certified and made an official attachment to this document by the Parties to this Agreement. Updated June 2022 Locally Administered State-Aid Agreement Appendix B —Special Funding Program Conditions and Requirements Project Number UPC Local Government U000-128-494 122005 City of Roanoke SMART SCALE Administration of this Project, including but not limited to Project estimate, schedule and commitment to funding, is subject to the requirements established in the Commonwealth Transportation Board's (CTB's)most current Policy for Implementation of the S1LIRT SCALE Project Pr•ioriti_atiorr Process, the applicable requirements of the Code of Virginia. and VDOT's applicable Instructional and Irrforinational Memoranda. Without limiting the foregoing. this Project has been selected through the Smart Scale (HB2) application and selection process and will remain in the Six-Year Improvement Plan as a funding priority unless certain conditions set forth in the CTB's most current Policy for Implementation of a Project Prioriti_ation Process arise. Pursuant to the CTB's Policy for Implementation of a Project Prioritisation Process, this Project will be re-scored and/or the funding decision re- evaluated if any of the following conditions apply: a change in the scope. an estimate increase, or a reduction in the locally'regionally leveraged funds. Applications may not be submitted in a subsequent SMART SCALE prioritization cycle to account for a cost increase on a previously selected project. This Project shall be initiated and at least a portion of the Project's programmed funds expended within one year of the budgeted year of allocation or funding may be subject to reprogramming to other projects selected through the prioritization process. In the event the Project is not advanced to the next phase of construction when requested by the CTB, the LOCALITY or the localities within the metropolitan planning organization may be required, pursuant to § 33.2-214 of the Code of Virginia, to reimburse the DEPARTMENT for all state and federal funds expended on the Project. Revenue Sharing This Project shall be administered in accordance with VDOT's most current Revenue Sharing Program Guidelines. Without limiting the foregoing, the Project shall be initiated such that at least a portion of the Revenue Sharing Funds are expended within one year of allocation. For any project that has not been initiated within one year, the CTB has the discretion to defer consideration of future allocations until the project moves forward. Further, if the Project has not been initiated within two fiscal years subsequent to the allocation of Revenue Sharing Funds. the Revenue Sharing OAG Reviewed 7/28/2022 1 Funds for the Project may be subject to deallocation from the Project at the discretion of the CTB. State of Good Repair (SGR) Paving Project estimate, schedule, and commitment to funding are subject to the requirements established in the CTB's State of Good Repair Program Prioriti_ation Process Methodology. the Code of Virginia, and VDOT's Instructional and Informational Memoranda. Projects receiving funding under this program must be advertised within twelve months of award funding or be subject to deallocation. In the event the Project is not advanced to the next phase of construction, the LOCALITY may be required, pursuant to § 33.2-214 of the Code of Virginia, to reimburse the Department for all state funds expended on the Project. This Project has been selected through the State of Good Repair application and selection process and will remain in the SYIP as a funding priority. Pursuant to the CTB's State of Good Repair Program Prioriti_ation Process _Methodology, this Project will be re-scored and/or the funding decision re-evaluated if any of the following conditions apply: a change in the scope, an estimate increase, or a reduction in the locally`regionally leveraged funds. Applications may not be submitted in a subsequent annual State of Good Repair prioritization cycle for the same roadway segment to account for a cost increase on a previously selected Project. Economic Access This Project shall be administered in accordance with VDOT's most current Economic Development Access Program Guide. Airport Access This Project shall be administered in accordance with VDOT's most current Airport Access Program Guide. Recreational Access This Project shall be administered in accordance with VDOT's most current Recreational Access Program Guide. Authorized Locality Official Signature and Date OAG Reviewed 7/28/2022 2 STANDARD PROJECT ADMINISTRATION AGREEMENT State-aid Projects Project Number UPC Local Government UL000-128-493 122006 City of Roanoke THIS AGREEMENT, is hereby made and effective the date of the last (latest) signature set forth below,. by and between the CITY OF ROANOKE, VIRGINIA, hereinafter referred to as the LOCALITY and the Commonwealth of Virginia. Department of Transportation, hereinafter referred to as the DEPARTMENT. The DEPARTMENT and the LOCALITY are collectively referred to as the "Parties." WHEREAS, the LOCALITY has expressed its desire to administer the work described in Appendix A, and such work for each improvement shown in Appendix A is hereinafter referred to as the `Project:" and WHEREAS, the funds shown in Appendix A have been allocated to finance the Project and the funding currently allocated or proposed for the Project does not include Federal-aid Highway fiends; and WHEREAS. the LOCALITY is committed to the development and delivery of the Project in an expeditious manner; and WHEREAS. the LOCALITY is responsible for administering the Project in accordance with DEPARTMENT guidelines, including the most current Locally Administered Projects Manual("LAP Manual"), and with the program specific requirements shown in Appendix B. based on the nature of the allocated funding for the Project as shown in the Appendix A; and WHEREAS. the LOCALITY's governing body has by resolution, demonstrated the LOCALITY'S commitment to provide local funding for the Project as contemplated by this Agreement and further, by resolution or otherwise. authorized its designee to execute this Agreement. and said authorizations are attached hereto. WHEREAS, the Parties have concurred in the LOC'ALITY's administration of all phases of work for the Project in accordance with applicable federal, state and local laws and regulations. NOW THEREFORE, in consideration of the mutual premises contained herein. the Parties hereto agree as follows: 1. The representations. covenants and recitations set forth in the foregoing recitals are material to this Agreement and are hereby incorporated into and made a part of this Agreement as though they were fully set forth in this Section 1. 2. The LOCALITY shall: 1 State Aid Project Administration Agreement Localit:-:City of Roanoke Project Number: U000-128-49=_UPC 122006 a. Be responsible for all activities necessary to complete the noted phase(s) of the Project as shown in Appendix A. except for activities, decisions, and approvals which are the responsibility of the DEPARTMENT, as expressly required by federal or state laws and regulations, or as otherwise agreed to, in writing, between the Parties. Every phase of the Project will be designed and constructed to meet or exceed current American Association of State Highway and Transportation Officials standards when the facilities are locally maintained and shall further comply with all supplementary standards established by the DEPARTMENT when the facilities are maintained by the DEPARTMENT. b. Meet all funding obligation and expenditure timeline requirements in accordance with all applicable federal and state laws and regulations, all applicable Commonwealth Transportation Board and DEPARTMENT policies. and those additional requirements as identified in Appendices A and B to this Agreement. Noncompliance with this requirement may result in deallocation of the funding from the Project, rescission of state funding match, termination of this Agreement, or the DEPARTMENT denial of future requests to administer projects by the LOCALITY. all of which actions are at the discretion of the DEPARTMENT or as can be taken pursuant to applicable laws. regulations or policies. c. Administer the Project in accordance with the DEPARTMENT's most current LAP Manual and other guidelines applicable to Locally Administered Projects as published by the DEPARTMENT. d. Provide timely certification by a LOCALITY official of the LOCALITY'S compliance with applicable laws and regulations on the State Certification Form for State Funded Projects or in another manner as prescribed by the DEPARTMENT. e. Maintain accurate and complete records of the Project's development as required in the LAP Manual and any supplemental guidance and directives of the DEPARTMENT and retain documentation of all expenditures and make such information available for inspection or auditing by the DEPARTMENT upon request. Records and documentation for the Project shall be maintained for no less than three (3) years following the DEPARTMENT'S acceptance of the final voucher on the Project. f. At least quarterly, but no more frequently than monthly, submit invoices with supporting documentation to the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting documentation shall include copies of vendor and contractor invoices paid by the LOCALITY, an up-to-date Project summary and schedule, and a sununary of all payment requests. payments and adjustments. A request for reimbursement shall be made within 90 days after any eligible project expenses are incurred by the LOCALITY. Reimbursement for eligible expenditures shall not exceed funds allocated each year for the Project by the Commonwealth Transportation Board in the Six Year Improvement Program. F. Reimburse the DEPARTMENT for all Project expenses incurred by the DEPARTMENT if. due to action or inaction of the LOCALITY. the Project becomes OAG Approved'2S 2022 2 State Aid Project Administration Agreement Localitv:Car of Roanoke Project Number: U000-12S-493,UPC 122006 ineligible for state reimbursement, or in the event the reimbursement is required by the provisions of§ 33.2-214 or § 33.2-331 of the Code of Virginia (1950) as amended, or other applicable provisions of state law or regulations. h. On Projects that the LOCALITY is providing the required match to state funds,pay the DEPARTMENT the LOCALITY's match for eligible Project expenses incurred by the DEPARTMENT in the performance of activities set forth in paragraph 2.a. i. Administer the Project in accordance with all applicable federal, state, and local laws and regulations. Failure to fulfill legal obligations associated with the Project may result in forfeiture of state-aid reimbursements j. If legal services other than that provided by staff counsel are required in connection with condemnation proceedings associated with the acquisition of Right-of-Way, the LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of outside counsel approved by the Office of the Attorney General. Costs associated with outside counsel services shall be reimbursable expenses of the Project. k. Provide, or have others provide, maintenance of the Project upon completion, unless otherwise agreed to by the DEPARTMENT. Where the Project results in physical construction, the LOCALITY will continue to operate and maintain the Project in accordance with the final constructed design as approved by the DEPARTMENT. The LOCALITY agrees that any modification of the approved design features, without the approval of the DEPARTMENT, may. at the discretion of the DEPARTMENT. result in restitution either physically or monetarily as determined by the DEPARTMENT. 3. The DEPARTMENT shall: a. Perform any actions and provide any decisions and approvals,within a reasonable time, which are the responsibility of the DEPARTMENT, as required by federal and state laws and regulations or as otherwise agreed to. in writing, between the parties. b. Upon receipt of the LOCALITY's invoices pursuant to paragraph 2.f. reimburse the LOCALITY the cost of eligible Project expenses. as described in Appendix A. Such reimbursements shall be payable by the DEPARTMENT within 30 days of an acceptable submission by the LOCALITY. c. Where applicable, submit invoices to the LOCALITY for the LOCALITY's share of eligible Project expenses incurred by the DEPARTMENT in the performance of activities pursuant to paragraph 2.a. and 3.a. d. Audit the LOCALITY's Project records and documentation as may be required to verify LOCALITY compliance with applicable laws and regulations. e. Upon LOC'ALITY'S request. make available to the LOCALITY guidelines to assist the Parties in carrying out responsibilities under this Agreement. OAG Approved 7 2S 2022 3 State Aid Project Administration Agreement Localit�-:City of Roanoke Project Number: U000-128-493.UPC 122006 4. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the DEPARTMENT's agent for the purpose of conducting survey work pursuant to § 33.2- 1011 of the Code of Virginia (1950), as amended. 5. Nothing in this Agreement shall obligate the Parties hereto to expend or provide any funds in excess of funds agreed upon in this Agreement or as shall have been included in an annual or other lawful appropriation. State and federal Project funding is limited to those identified in the Appendix A of this Agreement and is allocable only upon LOCALITY'S compliance with all requirements of this Agreement. In the event the cost of all or part of the Project is anticipated to exceed the allocation shown on Appendix A, the Parties agree to cooperate in seeking additional funding for the Project or to terminate the Project before Project costs exceed the allocated amount. Any requested increase in federal or state funding is subject to DEPARTMENT policy and procedures applicable to the funding source and is not guaranteed. 6. Nothing in this Agreement shall be construed as a waiver of the LOCALITY's or the Commonwealth of Virginia's sovereign immunity. 7. The Parties mutually agree and acknowledge. in entering this Agreement, that the individuals acting on behalf of the Parties are acting within the scope of their official authority and capacity and the Parties agree that neither Party will bring a suit or assert a claim against any official, officer, or employee of either Party. in their individual or personal capacity, for a breach or violation of the terms of this Agreement or to otherwise enforce the terms and conditions of this Agreement The foregoing notwithstanding, nothing in this subparagraph shall prevent the enforcement of the terms and conditions of this Agreement by or against either Party in a competent court of law. 8. The Parties mutually agree that no provision of this Agreement shall create in the public, or in any person or entity other than the Parties, rights as a third party beneficiary hereunder, or authorize any person or entity, not a party hereto, to maintain any action for, without limitation, personal injury, property damage. breach of contract, or return of money, or property, deposit(s). cancellation or forfeiture of bonds, financial instruments, pursuant to the terms of this Agreement or otherwise. Notwithstanding any other provision of this Agreement to the contrary. unless otherwise provided, the Parties agree that the LOCALITY or the DEPARTMENT shall not be bound by any agreements between either party and other persons or entities concerning any matter which is the subject of this Agreement. unless and until the LOCALITY or the DEPARTMENT has. in writing, received a true copy of such agreement(s) and has affirmatively agreed, in writing, to be bound by such Agreement. 9. This Agreement may be terminated by either Party upon 30 days advance written notice to the other Party. Eligible Project expenses incurred through the date of termination shall be reimbursed in accordance with paragraphs, 2.g., 2.11, and 3.b, subject to the limitations established in this Agreement and Appendix A. Upon termination and unless otherwise agreed to. the DEPARTMENT shall retain ownership of plans. specifications, and right of way for which state funds have been provided, unless all state funds provided for the OAG Approved 7 2S 2022 4 State Aid Project Administration Agreement Locality:City of Roanoke Project Number: 1;000-12S-49 .UPC 122006 Project have been reimbursed to the DEPARTMENT by the LOCALITY, in which case the LOCALITY will have ownership of the plans, specifications. and right of way. 10. Prior to any action pursuant to paragraphs 2.b or 2.h of this Agreement, the DEPARTMENT shall provide notice to the LOCALITY with a specific description of the LOCALITY'S breach of this Agreement. Upon receipt of a notice of breach, the LOCALITY will be provided the opportunity to cure such breach or to provide a plan to cure to the satisfaction to the DEPARTMENT. If.. within sixty (60) days after receipt of the written notice of breach, the LOCALITY has neither cured the breach, nor is diligently pursuing a cure of the breach to the satisfaction of the DEPARTMENT, then upon receipt by the LOCALITY of a written notice from the DEPARTMENT stating that the breach has neither been cured, nor is the LOCALITY diligently pursuing a cure, the DEPARTMENT may exercise any remedies it may have under this Agreement or at law or in equity. 11. THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has been prepared jointly by the Parties and shall be construed simply and in accordance with its fair meaning and not strictly for or against any Party. 12. THE LOCALITY and the DEPARTMENT further agree that should Federal-aid Highway funds be added to the Project, this Agreement is no longer applicable. The LOCALITY and the DEPARTMENT mutually agree that they shall then enter into a Standard Project Administration Agreement for Federal-aid Projects upon execution of which this Agreement shall be terminated. 13. THIS AGREEMENT. when properly executed, shall be binding upon both Parties, their successors, and assigns. 14. THIS AGREEMENT may be modified only in writing by mutual agreement of the Parties. The remainder of this page is BLANK OAG Approved'2S 2022 State Aid Project Admuustration Agreement Locality:City of Roanoke Project Number: U000-128-49 .UPC 111006 IN WITNESS WHEREOF, each Party hereto has caused this Agreement to be executed by their duly authorized representatives, acknowledging and agreeing that any digital signature affixed hereto shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature. CITY OF ROANOKE,VIRGINIA: Signature Date Title NOTE: The official signing for the LOCALITY must attach a certified copy of his or her authority to execute this Agreement. COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION: Signature Date Chief of Policy. Commonwealth of Virginia. Department of Transportation Attachments Appendix A Appendix B OAG Approved 7 2S 2022 6 Appendix A-Locally Administered Version Original Prepared Date. 2;6'2023 Project Debate UPC 122006 State Project# 0000-128-493 CFDA# NA Locality UEI#: NBFNAEXRHD76 Locality City of Roanoke Address 215 Church Avenue,SW,Roanoke,VA 24011 JVVV IJLVVI\i I-PV\VV VVLJ 1-,1 VMIIYP1VL IIII) 1\IJ V LIVILIYI V I\V111VVI\L-1 ILJ I\J To improve drainage and residential flooding issues along Peakwood Dr by adding Project Location Work Description. inlets;drainage pipes.and curbing.to convey runoff to an existing system located within (Zip+ 24014-4213 the Wilton Subdivision south of the roadway Prot Points of Contact Locality Project Manager VDOT Project Coordinator Name: Joseph Judy Name: Jessie Nester Phone: 540-853-5909 Phone 540-613-4115 Email: joseph.judy©roanokeva.gov Email: Jessie.Nester©vdot.virginia.gov Project Estimates Preliminary Right of Way and Construction Total Engineering Utilities Estimated Locality Project Expenses SO $0 S468,232 $468,232 Estimated VDOT Project Oversight $0 SO $3.000 $3,000 Estimated VDOT Project Services(Appendix C) $0 SO $0 SO Estimated Total Project Costs I SO ( SO I S471.232 II $471,232 P- n9:' . Allocated Funds Local 1i'o Max Reimbursement Total Estimated Allocated Funds Type Local Share Total Amount Participation to Locality Reimbursement to Locality Revenue Sharing $372,838 50% $186,419 8186,419 Local Funds $98.394 100% $98.394 $0 Funding Totals $471,232 $284.813 $186.419 S183,419 vote-T„e&,,^ds crde ^at rd cat e of the acf,e,spend a"der a ;ids a tree ara eat This Appendix A supersedes all previous versions signed b VDOT and the LOCALITY for the Project Authorized Locality Official Date Authorized VDOT Official Date Title of Locality Official Title of VDOT Official This attachment is certified and made an official attachment to this document by the Parties to this Agreement. Updated June 2022 Locally Administered State-Aid Agreement Appendix B—Special Funding Program Conditions and Requirements Project Number UPC Local Government U000-128-493 122006 City of Roanoke S t 4R T SCALE Administration of this Project, including but not limited to Project estimate, schedule and commitment to funding, is subject to the requirements established in the Conunonwealth Transportation Board's (CTB's) most current Police•for Implementation of the SMART SCALE Project Prioriti_ation Process, the applicable requirements of the Code of Virginia, and VDOT's applicable Instructional and Informnational Memoranda. Without limiting the foregoing, this Project has been selected through the Smart Scale (HB2) application and selection process and will remain in the Six-Year Improvement Plan as a fimding priority unless certain conditions set forth in the CTB's most current Policy for Implementation of a Project Prioriti:ation Process arise. Pursuant to the CTB's Policy for Implementation of a Project Prioriti:ation Process, this Project will be re-scored and/or the funding decision re- evaluated if any of the following conditions apply: a change in the scope, an estimate increase, or a reduction in the locally'regionally leveraged funds. Applications may not be submitted in a subsequent SMART SCALE prioritization cycle to account for a cost increase on a previously selected project. This Project shall be initiated and at least a portion of the Project's programmed funds expended within one year of the budgeted year of allocation or funding may be subject to reprogramming to other projects selected through the prioritization process. In the event the Project is not advanced to the next phase of construction when requested by the C'TB, the LOCALITY or the localities within the metropolitan planning organization may be required, pursuant to § 33.2-214 of the Code of Virginia. to reimburse the DEPARTMENT for all state and federal funds expended on the Project. Revenue Sharing This Project shall be administered in accordance with VDOT's most current Revenue Sharing Program Guidelines. Without limiting the foregoing, the Project shall be initiated such that at least a portion of the Revenue Sharing Funds are expended within one year of allocation. For any project that has not been initiated within one year. the CTB has the discretion to defer consideration of future allocations until the project moves forward. Further, if the Project has not been initiated within two fiscal years subsequent to the allocation of Revenue Sharing Funds. the Revenue Sharing OAG Reviewed 7/28/2022 1 Funds for the Project may be subject to deallocation from the Project at the discretion of the CTB. Econonuc Access This Project shall be administered in accordance with VDOT's most current Economic Development Access Program Guide. Airport Access This Project shall be administered in accordance with VDOT's most current Airport Access Program Guide. Recreational Access This Project shall be administered in accordance with VDOT's most current Recreational Access Program Guide. Authorized Locality Official Signature and Date OAG Reviewed 7/28/2022 2 IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 18`h day of September 2023. No. 42776 -091823. A RESOLUTION authorizing the acceptance of additional Funds from George Mason University; authorizing the execution of necessary documents, upon certain terms and conditions; and authorizing the City Manager or his designee to take such further action as may be necessary. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts additional Funds from George Mason University to be used for the Roanoke Regional Small Business Development Center(SBDC) in the amount of $5,125, all of which is more particularly described in the City Council Agenda Report dated September 18, 2023. 2. The City Manager or his designee is hereby authorized to take such further actions and execute such further documents as may be necessary to accept these additional funds, with any such documents to be approved as to form by the City Attorney. ATTEST: ete.eic ("Ne'67 City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of September 2023. No. 42777-091823. AN ORDINANCE, amending budget ordinance No. 42724-082123, to appropriate additional funding from George Mason University for the Roanoke Regional Small Business Development Center, amending and reordaining certain sections of the 2023-2024 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2023-2024 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Rke Reg Small Business Dev 01-310-8120-3868 $(5,125) Ctr (local contribution) General Fund Contingency 01-300-9410-2199 5,125 Revenues Roanoke Regional SDBC CY23 35-300-4583-4584 5,125 — Federal Roanoke Regional SDBC CY23 35-300-4583-4586 (5,125) — City of Roanoke Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 18, 2023 Subject: Acceptance and Appropriation of additional funding from George Mason University for the Roanoke Regional Small Business Development Center. Background: On August 21, 2023 City Council approved entering into a Memorandum of Understanding with George Mason University assuming responsibility for the Roanoke Regional Small Business Development Center. After finalizing this decision, the City of Roanoke was informed of an additional $5,125 in federal funds would be available from George Mason University. With this additional funding, the City of Roanoke can reduce the local contribution for the calendar year 2023 grant from $10,000 to $4,875. Considerations: City Council action is needed to formally accept the additional funding and appropriate funds. The budget ordinance submitted to City Council seeking to amend the City's budget to appropriate the additional funds for this year also needs to be adopted. Recommended Action: Accept the additional funding of $5,125 from George Mason University. Adopt the accompanying budget ordinance to establish additional revenue estimates in the Grant Fund and reduce the local match contributions from General Fund. Bob Cowell, City Manager Distribution: Council Appointed Officers Angie O'Brien, Assistant City Manager Laura M. Carini, Senior Assistant City Attorney Marc B. Nelson, Director of Economic Development Amelia C. Merchant, Deputy Director of Finance O — if44 illii ' '''' ' ' - --'' - '.-. Z ill r > 0) _.,:_. : , _ ._ .„...,,,, ''''' '.•f - ---'''-'':'f'''''-:''. IPA I' " _ z v • w ...._ , � ' ''',. 4- > E �� i t i . ._ ,... . .. .. ... , . . : . 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AN ORDNANCE amending and reordaining Chapter 20, Motor Vehicles and Traffic, to add a new Section 20-69, Prohibited Activities on Public Roadways with Medians, Division 1, Generally, Article IV, Stopping, Standing and Parking, Code of the City of Roanoke (1979), as amended;providing for an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Chapter 20, Motor Vehicles and Traffic, Article IV, Stopping, Standing and Parking, Division 1, Generally, Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: Sec. 20-69. Prohibited activities on public roadways with medians. (a) The following words and phrases, as used herein, shall have the following meanings, unless a different meaning is plainly required by the context. (1) Public roadway with a median means improved public right-of-way designed for use of vehicular travel with a median area in the middle of the roadway separating two (2) or more lanes of travel, including the shoulder of the road, but excluding any designated sidewalk. (2) Median means any area in the middle of any roadway separating two or more lanes of travel, designed to provide a barrier to keep traffic on one (1) side of a roadway from going to the other side of the roadway. A median may be a raised concrete strip or a grass strip, with or without curbing, between any two (2) lanes of travel on a public roadway. th rk (b) It shall be unla to moving veh' , except in the case of authorized maintenance, an emergency, an accident, or mechanical breakdown. (sb) , breakdown. For any public roadway with a median, it shall be illegal for any individual to sit or stand in or on any unpaved median, or any median 48 inches or less in width, for any period of time. (4c) Penalties. Any person violating the provisions of this section shall be guilty of a Class 2 misdemeanor. Each separate incident may be considered a new violation * * * 2. This Ordinance shall be in full force and effect upon its passage. 3. Pursuant to Section 12,Roanoke City Charter,the second reading of this ordinance by title is hereby dispensed with. ATTEST: (61€-d-dly, City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 18, 2023 Subject: Amendment of the City Code, Chapter 20, Motor Vehicles and Traffic. Background: An amendment to Chapter 20 (Motor Vehicles and Traffic) is proposed in order to restrict pedestrians from standing or sitting on concrete medians that are four feet (48 inches) or less. This restriction is proposed in order to ensure both (a) safety of pedestrians and motorists as well as (b) the First Amendment rights of individuals seeking to solicit donations. The Federal Department of Transportation Design Manual indicates that the minimum width for a pedestrian refuge is six feet. Therefore, the proposed four foot (48 inch) wide restriction is well supported, while still allowing for ample areas for people to exercise their constitutional rights. Considerations: The City Attorney briefed Council on this matter during the September 5, 2023 meeting. Recommended Action: Adopt the attached Ordinance amending Chapter 20 as prepared by the City Attorney. Laura Carini, Sr. Asst. City Attorney Distribution: Robert S. Cowell, Jr., City Manager Jerome Stokes, Interim Police Chief IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 18`1' day of September 2023. No. 42779-091823. AN ORDINANCE amending and reordaining Chapter 7, Building Regulations, by the addition of new Article IV, Vacant Building Registration; an new Article V, Derelict Building Program, Code of the City of Roanoke (1979), as amended; establishing an effective date; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Chapter 7, Building Regulations, Article IV,Vacant Building Registration; Article V, Derelict Building Program, Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: Article IV.—Vacant Building Registration Sec. 7-49. —Vacant building registration. On or before April 1 of each year,the owner or managing agent,or a duly authorized representative acting on behalf of the owner or managing agent, shall register with the codes compliance administrator on forms developed by the code enforcement division, the address of any buildings they own or manage which have been vacant for a continuous period of 12 months or more and which meet the definition of derelict building. For purposes of this section, "derelict building" shall mean a residential or nonresidential building or structure, whether or not construction has been completed, that might endanger the public's health, safety, or welfare and for a continuous period in excess of six months,it has been(i)vacant,(ii)boarded up or secured in accordance with the building code,and(iii)not lawfully connected to electric service from a utility service provider or not lawfully connected to any required water or sewer service from a utility service provider. Every person filing registration forms with the codes compliance administrator shall pay an annual registration fee of$100 to defray the cost of processing the registration. Sec. 7-50. Failure to register. Any person who fails to register a vacant building by the April 1 deadline shall be subject to a $200 civil penalty. Any person who fails to register any vacant building that is located in a conservation and rehabilitation district or any building that has been designated as blighted pursuant to the provisions of Section 36-49.1:1 of the Code of Virginia, shall be punished by a civil penalty not exceeding$400 for each building that is not registered. Sec. 7-51.Notice of assessment penalty. At least 30 days prior to the assessment of any civil penalty, the code enforcement division shall mail the owner, or managing agent, or the duly authorized representative acting on behalf of the owner or managing agent,at the address to which property tax notices are sent notice of the failure to comply with the registration requirements of this section. Article V.—Derelict Building Program Sec. 7-52. Established. In accordance with Section 15.2-907.1 of the Code of Virginia, there is hereby established a derelict building program. The purpose of the derelict building program is to establish a procedure by which the City and property owners may reduce the number of derelict buildings, as defined herein, in the City and improve the health, safety and welfare of communities within the City. Sec. 7-53. Definitions. The following words,terms and phrases,when used in this article,shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Derelict building means a residential or nonresidential building or structure, whether or not construction has been completed,that might endanger the public's health, safety or welfare and for a continuous period in excess of six months, such building or structure has been: (1) Vacant; (2) Boarded up in accordance with the building code; and (3) Not lawfully connected to electric service from a utility service provider or not lawfully connected to any required water or sewer service from a utility service provider. Plan means the plan submitted by the owner of a derelict building to the codes compliance administrator in accordance with Section 7-56. I Program means the derelict building program established by Section 7-52. Sec. 7-54. Administration. The codes compliance administrator shall administer the program and promulgate such rules and regulations not inconsistent with the provisions of this Code and other applicable laws as the codes compliance administrator deems necessary for the effective administration of the program. The codes compliance administrator shall develop the appropriate form for the notice required by Section 7-55.The codes compliance administrator shall also develop standards for the approval of plans and the appropriate forms for the submission of plans by the owners of derelict buildings in accordance with Section 7-56. The codes compliance administrator shall complete and publicize such standards providing for the program established by Section 7-52. In addition, the codes compliance administrator shall submit a report to the Council on or before October 31 of each year concerning the number of properties declared to be derelict in accordance with this article within the twelve months ending on the immediately preceding September 30. Sec. 7-55.Notice of declaration of derelict property. (a) Whenever the codes compliance administrator determines that there exists upon land in the City any derelict building, the codes compliance administrator shall deliver written notice of such determination to the address listed on the real estate tax assessment records of the City Assessor. Such notice shall be delivered by certified mail and shall constitute delivery for purposes of this section. (b) The written notice required by subsection (a) of this section shall state that the owner of the derelict building is required to submit to the codes compliance administrator a plan, within 90 days, to demolish or renovate such building to address the items that endanger the public's health, safety or welfare as listed in the written notification provided by the codes compliance administrator. Sec. 7-56. Submission of plan by property owner; approval by codes compliance administrator; penalty for noncompliance. (a) Any owner of a derelict building to whom the codes compliance administrator has sent a written notice in accordance with Section 7-55 shall submit to the codes compliance administrator a plan, within 90 days, to demolish or renovate such building to address the items that endanger the public's health, safety or welfare as listed in the written notification provided by the codes compliance administrator. Such plan shall be submitted on forms provided by the codes compliance administrator and shall include a proposed time within which the plan will be commenced and completed. (b) The codes compliance administrator shall review any plans submitted in accordance with this section. Such plans shall be subject to approval by the codes compliance administrator and shall be deemed noncompliant until such plan is approved by the codes compliance administrator. (c) Any person who owns or controls a derelict building for which the codes compliance administrator has delivered a written notice in accordance with Section 7-55 who fails to submit a plan in accordance with this section or who fails to comply with the contents of an approved plan or the dates for commencement and completion as specified in such plan shall be guilty of a Class 2 misdemeanor, the penalty for which may include confinement in jail for not more than six months and a fine of not more than$1,000, either or both, and each day of violation shall be a separate violation. Sec. 7-57. Plan completion;permit fee refund. (a) If an approved plan submitted by the owner of a derelict building to whom the codes compliance administrator has sent a written notice in accordance with Section 7-55 calls for demolition of the derelict building, upon submission of proof of completion of such demolition within 90 days of the date of the building permit issuance,the codes compliance administrator shall refund to such owner any building and demolition permit fees. However, this section shall not supersede any provision of City Charter Section 62.1 or any ordinance adopted pursuant to Code of Virginia, & 15.2-2306 relative to historic districts. (b) If an approved plan submitted by the owner of a derelict building to whom the codes compliance administrator has sent a written notice in accordance with Section 7-55 calls for renovation of the derelict building, and no rezoning is required for the owner's intended use of the property: (1) No building permit fees shall exceed the lesser of 50 percent of the standard fees established for building permit applications for the proposed use of the property, or $5,000 per property; and (2) No site plan or subdivision fees shall exceed the lesser of 50 percent of the standard fees established for site plan or subdivision applications for the proposed use of the property, or$5,000 per property. Sec. 7-58. Additional remedies for noncompliance; receivership. Notwithstanding the provisions of Section 7-56, the City may proceed to make repairs and secure the derelict building under Code of Virginia§ 15.2-906,or abate or remove a nuisance under Code of Virginia § 15.2-900. In addition, the City may exercise such remedies as may exist under the Uniform Statewide Building Code and may exercise such other remedies available under general and special law. In accordance with Code of Virginia § 15.2-907.2, the City may petition the Circuit Court for the appointment of the City to act as a receiver to repair real property that contains residential dwelling units, subject to the fulfillment of all of the requirements set forth in Code of Virginia § 15.2-907.2, and shall have the authority to implement all of the remedies and carry out all necessary actions set forth in Code of Virginia § 15.2-907.2. Sec. 7-59.Designation of codes compliance administrator to enforce trespass violations of derelict building. Pursuant to Virginia Code § 15.2-1717.1, unless the owner of such property objects, the codes compliance administrator will be considered a person lawfully in charge of real property that has been declared a derelict building for the purpose of posting a sign or signs to prohibit any person to go upon or remain upon the premises of such property without the authority of law. * * * 2. This ordinance shall be in full force and effect on January 1, 2024. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: rn 0-e&Cet-eL eT City Clerk. 1 IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 18`h day of September 2023. No. 42780-091823. AN ORDINANCE amending and reordaining Chapter 20, Motor Vehicles and Traffic, Article IV, Stopping, Standing and Parking,Division 4,Removal of Hazardous or Illegally Parked Vehicles, Code of the City of Roanoke (1979), as amended; establishing an effective date; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Chapter 20, Motor Vehicles and Traffic, Article IV, Stopping, Standing and Parking, Division 4, Removal of Hazardous or Illegally Parked Vehicles, Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: Sec. 20-93. Impoundment authorized. (a) Any motor vehicle, trailer or semitrailer, or parts thereof may be removed by or under the direction of the chief of police or codes compliance administrator for safekeeping to a storage area if: (1) It is left unattended on a public highway or other public property and constitutes a traffic hazard; (2) It is illegally parked; (3) It is left unattended for more than ten days (}either on public property or on private property without the permission of the property owner, lessee, or occupant; or (4) It is immobilized on a public roadway by weather conditions or other emergency situation. (b) This section, shall not authorize removal of motor vehicles, trailers, semitrailers, or parts thereof from private property without the written request of the owner, lessee, or occupant of the premises. The person at whose request a motor vehicle, trailer, semitrailer, or part of a motor vehicle,trailer or semitrailer is removed from private property shall indemnify the city against any loss or expense incurred by reason or removal, storage, or sale thereof. (c) Prior to any removal and impoundment by the city under the authority of subsection(a)(3) of this section, the chief of police, codes compliance administrator or his their designee shall send by certified mail, t t re "estea notice of such proposed removal to the owner of such automobile at his their last known address as shown on the records of the division of motor vehicles. Such notice shall advise that the owner may, within forty eight(18)hours of receipt of the notice, contact the police department or the civil code enforcement division to request a hearing regarding the proposed removal. If a timely request for hearing is made,the hearing shall be scheduled before an officer appointed by the chief of police or director of planning,building, and development within seventy two (72)hours. Sec. 20-94. Officer's report of removal; notice to owner of impounding. (a) The officer or codes compliance inspector removing or causing the removal of any vehicle under the preceding section shall immediately make a written report thereof to the chief of police or codes compliance administrator setting forth the date, time and place of, and the reason for such removal, the location of the facility in which the vehicle is being held, and the license number of the motor vehicle removed. (b) As promptly as possible after the removal of any such vehicle, unless the same has been sooner released, the chief of police or codes compliance administrator shall notify in writing the owner of record of such vehicle, if known, that such vehicle has been impounded. Sec. 20-95. Manner of redeeming impounded vehicles; costs. (a) Subject to the provisions contained in subsection (b) of this section, before the owner or person entitled to the possession of any vehicle impounded pursuant to this division shall be permitted to remove the same from the custody of the police department or civil code enforcement division,wherever stored,he-they shall furnish evidence of his their identity and right to possession of such vehicle, shall sign a receipt therefor, and shall pay a service charge. The service charge shall consist of the reasonable cost of removing and storing the vehicle, including any special equipment used or special services rendered. Such service charge shall constitute a lien on the vehicle so towed or impounded, and the city or the operator of such approved place of storage is authorized to retain possession of such vehicle until such charges are paid. (b) No fee for removal or storage, as described in subsection(a) of this section, shall be charged to or required to be paid by the owner or person entitled to possession of any vehicle caused to be removed from any public highway or public grounds and impounded by a police officer or codes compliance inspector, acting pursuant to the provisions of section 20-93, or, if paid such fee shall be refunded, if: (1) At the time of such removal and impoundment, such vehicle shall have been stolen from its owner or the person then entitled to possession thereof and no unlawful or unauthorized act or omission of such owner or lawful possessor shall have caused or contributed to the cause for such removal and impoundment; and (2) If such owner or person then claiming the right of redemption and possession of such vehicle shall obtain from the chief of police, a judge, the commonwealth's attorney, or the senior police officer on duty in the absence from police headquarters of the chief of police or the codes compliance administrator, a statement in writing certifying, from knowledge or on the basis of the best information then available, such vehicle or other object to have been the subject of theft or of unauthorized use or possession at the time of such removal and the claimant named in the certificate to be entitled to possession thereof without payment of the costs of removal and impoundment provided in subsection(a) of this section. Sec. 20-96. Payment of removal costs not to be released from other violations, etc. The payment of any service charge as provided for in the preceding section shall not release the owner or operator of such vehicle from any charge arising out of the violation of any of the provisions of this Code or other law or of any other ordinance or regulation of the city violated by hi them, or from the payment of any fine or penalty which may be otherwise lawfully imposed for such violation. Sec. 20-97. Sale of impounded vehicles. (a) Should the owner of any vehicle fail or refuse to pay the charges and costs set forth in this division or should the identity or whereabouts of such owner be unknown or unascertainable after a diligent search has been made and after notice to such owner at his their last known address and the holder of any lien of record in the office of the division of motor vehicles, in Virginia against such vehicle, the chief of police or codes compliance administrator may, after holding such vehicle forty(10)days, and after due notice of sale, dispose of the same at public sale and the proceeds of such sale shall be forwarded by him them to the city treasurer; provided,that if the value of such vehicle is determined by three(3)-disinterested dealers or garagemen garage person to be less than $150700)it may be disposed of by private sale or junked. The city treasurer shall pay from the proceeds of sale the cost of removal, storage, investigation as to ownership and liens and notice of sale; and the balance of such funds shall be held by him them for the owner and paid to the owner upon satisfactory proof of ownership. (b) If no claim has been made by the owner of the proceeds of such sale,the remaining funds shall be deposited in a special fund of the city. Any such owner shall be entitled to apply to the city within three(3) years from the date of such sale and if timely application is made therefor,the city shall pay the same to the owner without interest or other charges. If unclaimed after three (3) years, the funds shall be transferred to the general fund of the city. No claim shall be made nor shall any suit, action or proceeding be instituted for the recovery of such funds after three(3) years from the date of such sale. Sec. 20-98. Personal property found in vehicle. Any personal property found in any unattended or abandoned vehicle may be sold incident to the sale of any such vehicle as authorized in this division. Secs. 20-99,20-100. Reserved. * * * 2. This ordinance shall be in full force and effect upon its passage. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: e•-e•C2i(i / )/L4'°-"T City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 18th day of September 2023. No. 42781-091823. AN ORDINANCE amending and reordaining Chapter 33, Vegetation and Trash, Article II Weed and Trash Abatement, Code of the City of Roanoke(1979), as amended; establishing an effective date; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Chapter 33,Vegetation and Trash, Article II, Weed and Trash Abatement, Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: Sec. 33-17. Definitions. For the purpose of this chapter, certain terms and words used herein shall be defined as follows: (a) Abatement cost means the city's cost of labor, equipment and supplies for, or the contract price of and any charges to the city with respect to, its removal and disposal of weeds or trash from a parcel. (b) City manager means the city manager or his their designee. (b)(c) Clutter means mechanical equipment household furniture containers, and similar items that may be detrimental to the well-being of a community when they are left in public view for an extended period or are allowed to accumulate. (c)(d) Public nuisance means a state of facts requiring governmental action for the establishment and maintenance of public health, safety, order and convenience. (d)(e) Owner means any person shown by any public record maintained by any circuit court, general district court, treasurer, commissioner of revenue or city clerk to have an interest in a parcel lying in the City of Roanoke,Virginia as of the date of the abatement of public nuisance under this article or any successor in title taking with actual or constructive notice of the existence of a public nuisance. (e)(f) Parcel means any real estate(and any interest therein)lying in the City of Roanoke, Virginia, identified by a City of Roanoke Official Tax Number, and including the area in the public right-of-way which is between the property line of the real estate which is identified by a City of Roanoke Official Tax Number and the curb,the improved portion of a roadway, or the centerline of any alley or unimproved street. Such term shall not include any real estate lying in an RA, Residential-Agricultural District, as defined elsewhere in this Code. (WO Trash means abandoned personal property, garbage,refuse,clutter or debris openly lying on any parcel, which might endanger the health of other residents of the city. (g}(h) Weed or weeds means any plant, grass or other vegetation over ten (10) inches in height growing upon a parcel in the City of Roanoke, including, but not limited to, any sage brush, poison oak, poison ivy, Ailanthus Altissima (commonly called Tree of Heaven or Paradise Tree),ragweed,dandelions,milkweed,Canada thistle, and any other undesirable growth, excluding trees, ornamental shrubbery, vegetable and flower gardens purposefully planted and maintained by the property owner or occupant free of weed hazard or nuisance, cultivated crops, or undisturbed woodland not otherwise in violation. Sec. 33-18.Weeds and trash declared public nuisance; abatement required. Weeds growing or trash lying on any parcel shall constitute a public nuisance, except that in the case of a parcel greater than one (1) acre in area natural vegetation growing more than fifty (50)-feet from every property line shall not constitute a public nuisance. It shall be unlawful to cause or allow a public nuisance with respect to any parcel. The owner of any parcel shall abate any public nuisance with respect to his their parcel. Sec. 33-19.Weeds and trash prohibited; duty of owner to remove weeds and trash. It shall be unlawful and a public nuisance for the owner of any parcel to allow weeds, as defined herein, to grow or trash to stand upon such parcel. It shall be the duty of the owner of any parcel to immediately cut, remove or destroy any and all weeds and to remove trash on-his their parcel. Any owner who shall violate any provision of this section shall be deemed to be guilty of a Class 4 misdemeanor, and each day that such weeds shall remain uncut or such trash is allowed to stand after the period within which they are required hereunder to be cut or removed shall be deemed to constitute a separate offense under this section. Sec. 33-20. Notice of removal of weeds and trash. (a) Notwithstanding the criminal sanctions provided for elsewhere in this Code, and in addition to them, whenever the city manager determines that a public nuisance exists with respect to any parcel, the city manager shall post a notice of violation on the property and either shall serve the owner of the property with personal service a notice of violation or shall mail notice by United States Postal Service mail,postage prepaid,to the owner of the parcel at the owner's address, as determined from public records. Any written notice provided under this section shall state that there exists a public nuisance with respect to the owner's property and demand the abatement of the nuisance within seven(7)days following the posting of the notice on the property. Such notice, when posted on the property and either served in person or addressed and deposited with the postal service with proper postage prepaid, shall be deemed complete and sufficient. (b) The notice shall: (1) Be in writing; (2) Set forth the alleged violation of this article; (3) Describe the parcel of real property where the violations are alleged to exist or to have been committed; (4) Advise that if the weeds or trash are not removed within the prescribed time, and that if the weeds and trash do not remain abated or removed, the city will proceed to abate the nuisance with the costs thereof together with an administrative fee and interest authorized by this article being specially assessed against the owner and the parcel; (5) Advise that the cost of abatement together with the administrative fee and interest constitutes a lien against the property in favor of the city; and (6) Advise that within seven(7) days of the posting of the notice on the property, the owner may appeal to the city manager stating in detail the reasons why the proposed action should not be taken. (c) In the event the owner appeals the proposed abatement as provided for above, the city manager shall set a hearing and notify the owner of the time and location of a hearing to be held within five (5 -days from the date of the city manager's receipt of the appeal. At any hearing,the city manager shall hear and investigate any objection that may be raised and take action in response as he may deem reasonable. (d) Any notice sent by the city manager to any owner of a parcel which, because of weeds or trash, has been declared a public nuisance under this article and which notice otherwise complies with the requirements of this section, shall constitute complete and sufficient notice for any similar condition during the same period of l-March 1 until November 4-30 in which the notice was sent. Sec. 33-21. Abatement of public nuisance. (a) If the owner shall fail or neglect to complete abatement of the public nuisance as required within seven (7 -days of mailing of notice or of posting, whichever is applicable, or if the owner fails to continue to comply with the requirements of this section,the city manager may direct in writing that city forces abate or complete the abatement of such public nuisance, or the city manager may contract for this abatement on behalf of the city with a private contractor. (b) Any owner may abate the public nuisance himself themselves without liability to the city, provided that he-they completes the abatement prior to commencement of abatement by city personnel or any private contractor on behalf of the city. Sec.33-22. Accounting for abatement costs. The city manager, or city manager's designee, shall keep an account of the cost of abating public nuisances and embody such account in periodic reports with assessment lists which shall be transmitted to the city clerk at convenient intervals. The copy retained by the city clerk shall be available for public inspection. The reports shall refer to each parcel as to which public nuisance was abated by description sufficient to identify the parcel, and specify and include the following amounts to be assessed against the owner of the parcel: (i)the cost of abatement including but not limited to a minimum of two (2) hours labor as well as other reasonable charges for equipment, together with an additional administrative fee in the amount of one hundred dollars ($100.00) to offset the costs incurred by the city for monitoring a parcel owner's compliance with applicable code standards regarding excessive weeds and trash on parcels; (ii) interest authorized by this article; and (iii) an additional administrative fee as specified in Section 2-178.4 of this Code. Sec. 33-23. Notice to owner on abatement costs. (a) Upon completion of the reports and assessment lists, the city manager shall mail by United States Postal Service to each owner at his their address as determined from public records a notice including a statement to the owner of the abatement cost and the administrative fee. The notice shall provide that upon confirmation by the city manager of the abatement cost and administrative fee, they shall constitute special assessments against the owner and the parcel, a personal obligation of the owner, and a lien upon the owner's parcel from the date and time of the recordation of the notice of lien, and from the date of such confirmation,until paid, bear interest at the legal rate, and that any fees, charges or costs for the abatement of a nuisance thereof shall be collected in any manner provided by the Code of Virginia for the collection of state and local taxes. (b) The city manager shall cause a notice of the lien of the special assessment prepared by the city attorney to be recorded in the clerk's office of the circuit court of the City of Roanoke, Virginia. The city attorney may take appropriate steps including a personal or in rem suit or action in the appropriate court to enforce•the lien to satisfy the special assessment. (c) The director of finance and the city treasurer, when in their discretion it is just and proper to do so,may waive liens imposed pursuant to this section whenever doing so will facilitate the sale of the property and encourage its productive reuse. Such liens may be waived only as to a purchaser who is unrelated by blood or marriage to the owner and who has no business association with the owner. All such liens shall remain a personal obligation of the owner of the property at the time the liens were imposed. Sec. 33-24. Reserved. * * * 2. This ordinance shall be in full force and effect upon its passage. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk. .3' AP. 1-44 ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 18, 2023 Subject: Amendment of the City Code, Code Enforcement, Chapter 7, Chapter 20, and Chapter 33. Background: City Code Amendments regarding Code Enforcement, Chapter 7 (Building Regulations), Chapter 20 (Motor Vehicles and Traffic), and Chapter 33 (Vegetation and Trash). In an effort to update our City Code to conform to the Code of Virginia and address the current needs of the City, our office and the Code Enforcement Division reviewed the applicable City Code sections regarding Building Regulations, Motor Vehicles and Traffic. and Vegetation and Trash set forth in Chapters 7, 20 and 33 of the City Code. The purpose for the amendments to Chapter 7 (Building Regulations) is to create a registration for vacant buildings and a derelict building program, which establish a procedure by which the City and property owners may reduce the number of derelict buildings in the City and improve the health, safety and welfare of communities within the City. The purpose for the amendments to Chapter 20 (Motor Vehicles and Traffic) is to permit our Code Enforcement Division to assist the Roanoke Police Department in removing illegally parked vehicles on public property. This amendment is a result of Code Enforcement's legislative proposal submitted during the 2023 General Assembly Session and became law effective July 1, 2023. The purpose for the amendments for Chapter 33 (Vegetation and Trash) is to expand our nuisance abatement code sections to include the removal of "clutter", which will provide the City with a mechanism to keep the City free of items detrimental to the health and well- being of the community. Considerations: City Council was briefed on these amendments at the September 5. 2023 Council Meeting. Recommended Action: Amend and reordain Chapters 7, 20, and 33 of the City Code to conform to the Code of Virginia and to update certain sections to meet the needs of the City. Laura Carini, Sr. Asst. City Attorney Distribution: Council Appointed Officers Robert S. Cowell, Jr., City Manager Laura M. Carini, Senior Assistant City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA, The 18th day of September 2023. No. 42782 -091823. AN ORDINANCE amending and reordaining Section 2-305 Equity and empowerment advisory board, Division 2, Permanent Committees, Article XIV Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended; establishing an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Amend and reordain Section 2-305 Equity and empowerment advisory board, Division 2, Permanent Committees, Article XIV Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended, as follows: * * * Sec. 2-305.- Equity and empowerment advisory board. (a) Composition. The equity and empowerment advisory board is a permanent council-appointed board. The equity and empowerment advisory board shall consist of seven (7) members who shall be residents of the city._Council may appoint an employee of the city to serve as a non-voting liaison between the equity and empowerment advisory board and city staff. Pursuant to section 2- 282,the mayor shall not serve ex officio. (b) Purpose; responsibility. The purpose and responsibility of the equity and empowerment advisory board shall be as follows: (1) Review the priorities for Interwoven Equity in City Plan 2040 and any subsequent city comprehensive plan; (2) Develop proposed plans for the implementation of policies and action identified for each priority set forth under Interwoven Equity in City Plan 2040; and (3) Review all existing city policies, ordinances, and regulations and recommend to city council changes in such policies, ordinances, or regulations to eliminate the city of any policies or procedures that promote inequity or limit empowerment. (c) Appointment and terms of members. Members of the equity and empowerment advisory board shall be appointed by city council. The non- voting liaison shall serve only during the time of their employment with the City of Roanoke. All members shall serve for terms of three (3) years. Members of the equity and empowerment advisory board shall be subject to the limitation on terms set forth in section 2-281.1. (d) Members not compensated. The members of the equity and empowerment advisory board shall serve without compensation for their service as such members. (e) Organization, selection of officers,meetings. (1) At its initial meeting, the members of the equity and empowerment advisory board shall elect a chair, vice-chair, and secretary. The • member elected as chair shall serve as the presiding officer at all meetings of the equity and empowerment board. In the absence of the chair, the vice-chair shall preside at such meeting. The secretary shall prepare agendas for each meeting, take minutes of each meeting, ensure that proper legal notice of all meetings is provided, and file minutes with the city clerk. All officers shall serve for terms that end on December 31 of each year. Members may be reelected to serve as an officer without limitation. (2) The equity and empowerment advisory board shall adopt bylaws with respect to the operations of the equity and empowerment advisory board. Such bylaws shall not be inconsistent with the provisions of section 2-305. The bylaws shall be presented to city council for endorsement. (3) The equity and empowerment advisory board shall develop a schedule for regular meetings each and shall meet at least four (4) times th basis reach calendar year. Such schedule for each ensuing year shall be set no later than January 15 of each year. The schedule shall include the dates and times of each regular meeting for the ensuing calendar year. At the initial meeting of the equity and empowerment advisory board in 2021, the members shall set its schedule for the balance f 202 len r y �_• (4) The equity and empowerment advisory board shall hold at least one public hearing each year at one of its regular meetings, or at a special meeting called for that purpose pursuant section 2-305(e)(5). The purpose of such public hearing is to receive comments and input from the community with respect the responsibilities of the equity and empowerment advisory board as set forth in section 2-305(b). Notice of a public hearing shall be published in a newspaper of general circulation within the city at least five (5) days,but not more than ten(10) days, prior to the date of the public hearing. (5) Special meetings of the equity and empowerment advisory board may be called by the chair or by two (2) members of the equity and 2 empowerment advisory board with at least twelve (12) hours prior notice to each member, delivered in hand or by electronic mail. The notice of the special meeting shall set forth the purpose of the special meeting and the special meeting shall be limited to that purpose. (6) The city manager shall appoint staff to assist the secretary in the performance of the secretary's duties to keep minutes and records of all proceedings of the board, prepare agendas for meetings, notify members of meetings, arrange for legal notices of meetings, prepare all agenda packages, and perform all other duties of a secretary. The city attorney shall provide legal advice and assistance to the equity and empowerment advisory board. (f) Reports to city council. (1) The equity and empowerment advisory board shall make recommendations to city council as determined by such board. All recommendations shall be in writing and delivered to the city clerk for inclusion in the city council agenda packages. The chair of the equity and empowerment advisory board shall attend the city council session at which such recommendations are considered by city council. (2) The equity and empowerment advisory board shall make an annual written report to city council at the second session of city council in December. The annual report shall summarize the matters considered by the equity and empowerment advisory board, the recommendations made to city council, and the objectives of the equity and empowerment advisory board for the following year. The chair of the equity and empowerment advisory board shall present the report at the second session of city council in December. * * * 2. This ordinance shall be in full force and effect upon its passage. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: cale_o_sr City Clerk. 4 f� S � i Nis 3 ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 18, 2023 Subject: Amendment of the City Code, Chapter 2, Section 2-305, Equity and Empowerment Advisory Board. Background: The proposed code amendment changes the number of required meetings each year to be more flexible to the needs of the Equity and Empowerment Advisory Board ("EEAB"). The EEAB shall now meet at least four times per year. Most of the work of the EEAB is conducted through its working groups. This proposed change will allow the working groups to meet and report its work to the EEAB in a more efficient manner. Considerations: City Council was briefed on this code amendment at the September 5. 2023 Council Meeting. Recommended Action: Adopt the attached ordinance amending Chapter 2, Administration, Article XIV, Authorities, Boards, Commissions and Committees, Generally, Section 2-305, Equity and empowerment advisory board. 4 4 Laura Carini, Sr. Asst. City Attorney Distribution: Robert S. Cowell, Jr., City Manager Council Appointed Officers Laura M. Carini, Senior Assistant City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of September 2023. No. 42783-091823. AN ORDINANCE to appropriate funding from the Commonwealth, federal and private grant for various educational programs, amending and re-ordaining certain sections of the 2023-2024 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2023- 2024 School Grant Fund Appropriations be, and the same are hereby, amended and re-ordained to read and provide as follows APPROPRIATIONS Original Budget Changes Requested Final Budget Teachers 302 -120 -0000 -0000 -111T -61100 -41121 -9 -02 $ 2,234,268.66 $ 2,234,268.66 Coordinators 302 -120 -0000 -0000 -111T -61100 -41124 -9 -02 101,842.67 101,842.67 Classroom Aides 302 -120 -0000 -0000 -111T -61100 -41141 -9 -02 61,217.67 61,217.67 Supplements 302 -120 -0000 -0000 -111T -61100 -41129 -9 -02 36,680.00 36,680.00 Retiree Health Credit 302 -120 -0000 -0000 -111T -61100 -42200 -9 -02 100,019.53 100,019.53 Social Security 302 -120 -0000 -0000 -111T -61100 -42201 -9 -02 249,792.90 249,792.90 Virginia Retirement System 302 -120 -0000 -0000 -111T -61100 -42202 -9 -02 481,914.39 481,914.39 Health Insurance 302 -120 -0000 -0000 -111T -61100 -42204 -9 -02 331,957.41 331,957.41 Group Life Insurance 302 -120 -0000 -0000 -111T -61100 -42205 -9 -02 123,244.77 123,244.77 Travel/Mileage 302 -120 -0000 -0000 -111T -61100 -45551 -9 -02 35,000.00 35,000.00 Instructional Supplies 302 -120 -0000 -0000 -111T -61100 -46614 -9 -02 200,000.00 200,000.00 Career&Technical Education Certifications 302 -170 -3000 -1160 -118S -61100 -45584 -3 -03 2,015.89 2,015.89 Teachers 302- 120- 0000- 0000- 121T- 61100- 41121- 9- 02 61,368.75 61,368.75 Coordinators 302- 120- 0000- 0000- 121T- 61100- 41124- 9- 02 12,500.00 12,500.00 Supplements 302- 120- 0000- 0000- 121T- 61100- 41129- 9- 02 5,467.00 5,467.00 Retiree Health Credit 302- 120- 0000- 0000- 121T- 61100- 42200- 9- 02 1,783.00 1,783.00 Social Security 302- 120- 0000- 0000- 121T- 61100- 42201- 9- 02 7,911.00 7,911.00 Virginia Retirement System 302- 120- 0000- 0000- 121T- 61100- 42202- 9- 02 15,485.45 15,485.45 Health Insurance 302- 120- 0000- 0000- 121T- 61100- 42204- 9- 02 17,167.15 17,167.15 Group Life Insurance 302- 120- 0000- 0000- 121T- 61100- 42205- 9- 02 1,538.65 1,538.65 Professional Services 302- 120- 0000- 0000- 121T- 61100- 43311- 9- 02 5,500.00 5,500.00 Instructional Supplies 302- 120- 0000- 0000- 121T- 61100- 46614- 9- 02 8,000.00 8,000.00 Personal Services 302- 110- 0000- 0000- 1387- 61100- 41138- 9- -01 30,000.00 30,000.00 Benefits 302- 110- 0000- 0000- 138T- 61100- 42201- 9- -01 2,295.00 2,295.00 Professional Purchased Services 302- 110- 0000- 1000- 138T- 61100- 43381- 9- -01 479,887.81 479,887.81 Travel 302- 110- 0000- 1000- 138T- 61310- 45551- 9- -00 5,512.99 5,512.99 Instructional Material 302- 110- 0000- 0000- 138T- 61100- 46630- 9- -01 75,000.00 75,000.00 Supplement 302- 233- 0000- 1000- 156S- 62230- 41129- 2- 02 51,500.00 51,500.00 Bonuses 302- 233- 0000- 1000- 156S- 62230- 41660- 2- 02 123,000.00 123,000.00 Social Security/FICA 302- 233- 0000- 1000- 156S- 62230- 42201- 2- 02 31,000.00 31,000.00 Purchased Services 302- 233- 0000- 1000- 156S- 62230- 43381- 2- 02 15,000.00 15,000.00 Travel 302- 233- 0000- 1000- 156S- 62230- 45551- 2- 02 9,000.00 9,000.00 Equipment 302- 170- 3000- 1160- 306T- 68200- 48110- 3- 03 13,197.65 13,197.65 Testing and Evaluation 302- 170- 3000- 1160- 314T- 61100- 45584- 3- 03 2,332.13 2,332.13 Testing/Evaluation Dissemination 302- 170- 3000- 1160- 315T- 61100- 45584- 3- 03 10,060.24 10,060.24 Career&Technical Education Equipment 302- 170- 3000- 1160- 317T- 68200- 48110- 3- 03 10,276.03 10,276.03 Testing and Evaluation 302- 170- 3000- 1160- 319T- 61100- 45584- 3- 03 3,777.89 3,777.89 Teacher 302- 120- 0000- 1050- 330T- 61100- 41121- 9- 09 53,555.44 53,555.44 0.5 FTE Administrative Support 302- 120- 0000- 1050- 330T- 61410- 41151- 9- 09 28,224.26 28,224.26 Retiree Health Credit 302- 120- 0000- 1050- 330T- 61410- 42200- 9- 09 989.53 989.53 Social Security 302- 120- 0000- 1050- 330T- 61410- 42201- 9- 09 6,255.77 6,255.77 VRS 302- 120- 0000- 1050- 330T- 61410- 42202- 9- 09 13,590.97 13,590.97 Health/Dental 302- 120- 0000- 1050- 330T- 61410- 42204- 9- 09 7,264.16 7,264.16 Group Life Insurance 302- 120- 0000- 1050- 330T- 61410- 42205- 9- 09 1,095.78 1,095.78 Other Professional Seraces 302- 120- 0000- 1050- 330T- 61100- 43313- 3- 02 500.00 500.00 Communications Telecommunication 302- 120- 0000- 1050- 330T- 68200- 45523- 3- 02 2,100.00 2,100.00 Materials and Supplies 302- 120- 0000- 1050- 330T- 61310- 46601- 3- 02 400.00 400.00 Capital Outlay Replacement Machinery&Equipment 302- 251- 6188- 0340- 337T- 64200- 48801- 2- 00 780,000.00 780,000.00 Other Capital Outlays Buildings 302- 251- 6101- 0330- 337T- 66500- 48851- 2- 00 10,138,315.00 10,138,315.00 Capital Outlay Replacement Additions Other Capital Oui302- 251- 2002- 0440- 337T- 66500- 48829- 2- 00 7,350,000.00 7,350,000.00 Operations Security Services 302- 253- 0000- 1000- 351T- 64600- 41121- 0- 00 105,546.00 105,546.00 Social Security 302- 253- 0000- 1000- 351T- 64600- 42201- 0- 00 9,699.00 9,699.00 Virginia Retirement System 302- 253- 0000- 1000- 351T- 64600- 42202- 0- 00 23,880.00 23,880.00 Group Life Insurance 302- 253- 0000- 1000- 351T- 64600- 42205- 0- 00 1,926.00 1,926.00 Health Insurance 302- 253- 0000- 1000- 351T- 64600- 42204- 0- 00 8,640.00 8,640.00 Operations Security Services 302- 253- 0000- 1000- 361T- 64600- 41121- 0- 00 351,820.00 351,820.00 Social Security 302- 253- 0000- 1000- 361T- 64600- 42201- 0- 00 32,330.00 32,330.00 Virginia Retirement System 302- 253- 0000- 1000- 361T- 64600- 42202- 0- 00 79,600.00 79,600.00 Group Life Insurance 302- 253- 0000- 1000- 361T- 64600- 42205- 0- 00 6,420.00 6,420.00 Health Insurance 302- 253- 0000- 1000- 361T- 64600- 42204- 0- 00 28,800.00 28,800.00 Tech Software/Online Content 302- 380- 0000- 0440- 758S- 68200- 46640- 3- 02- 2,000.00 2,000.00 Non-Capital Tech Hardware 302- 380- 0000- 0440- 758S- 68200- 46650- 3- 02- 3,000.00 3,000.00 Capital Outlay Additions Fumiture&Fixtures 302- 380- 0000- 0440- 758S- 68200- 48821- 3- 02- 15,000.00 15,000.00 $ 24,007,466.54 $ - $24,007,466.54 REVENUE Original Budget Changes Requested Final Budget Federal Grant Receipts 302- 000- 0000- 0000- 111T- 00000- 38027- 0- 00 $ 3,955,938.00 $ - $ 3,955,938.00 Federal Grant Receipts 302- 000- 0000- 0000- 118S- 00000- 38049- 0- 00 $ 2,015.89 $ 2,015.89 Federal Grant Receipts 302- 000- 0000- 0000- 121T- 00000- 38173- 0- 00 $ 136,721.00 $ 136,721.00 Federal Grant Receipts 302- 000- 0000- 0000- 138T- 00000- 38186- 0- 00 $ 592,695.80 $ 592,695.80 Federal Grant Receipts 302- 000- 0000- 0000- 156S- 00000- 38416- 0- 00 $ 229,500.00 $ 229,500.00 State Grant Receipts 302- 000- 0000- 0000- 306T- 00000- 32252- 0- 00 $ 13,197.65 $ 13,197.65 State Grant Receipts 302- 000- 0000- 0000- 314T 00000- 32349- 0- 00 $ 2,332.13 $ 2,332.13 State Grant Receipts 302- 000- 0000- 0000- 315T 00000- 32349- 0- 00 $ 10,060.24 $ 10,060.24 State Grant Receipts 302- 000- 0000- 0000- 317T- 00000- 32252- 0- 00 $ 10,276.03 $ 10,276.03 State Grant Receipts 302- 000- 0000- 0000- 319T- 00000- 32349- 0- 00 $ 3,777.89 $ 3,777.89 State Grant Receipts 302- 000- 0000- 0000- 330T- 00000- 32418- 0- 00 $ 113,975.91 $ 113,975.91 State Grant Receipts 302- 000- 0000- 0000- 337T- 00000- 32306- 0- 00 $ 18,268,315.00 $18,268,315.00 State Grant Receipts 302- 000- 0000- 0000- 351T- 00000- 32089- 0- 00 $ 98,991.00 $ 98,991.00 Local Match 302- 000- 0000- 0000- 351T- 00000- 72000- 0- 00 $ 50,700.00 $ 50,700.00 State Grant Receipts 302- 000- 0000- 0000- 361T- 00000- 32089- 0- 00 $ 329,970.00 $ 329,970.00 Local Match 302- 000- 0000- 0000- 351T- 00000- 72000- 0- 00 $ 169,000.00 $ 169,000.00 Other Agency Receipts 302- 000- 0000- 0000- 758S- 00000- 33808- 0- 00 $ 20,000.00 $ 20,000.00 $ 24,007,466.54 $ - $24,007,466.54 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: C-et-ci J. City Clerk Roanoke . Office of the School Board PUBLIC • �1� SCHOOLS September 18, 2023 The Honorable Sherman P. Lea Sr., Mayor And members of Roanoke City Council Roanoke,Virginia 24011 Dear Mayor Lea and Members of Council: As a result of official School Board action on Tuesday, September 12, 2023,the Board respectfully requests that City Council approve the following appropriation requests: IDEA Part B, Section 611, Flow-Through 2023-24 $3,955,938.00 Perkins Reserve Reallocation Entitlements 2021-22 $2,015.89 IDEA Part B, Section 619, Preschool 2023-24 $136,721.00 Title IV, Part A, Student Support and Academic Enrichment 2023-24 $592,695.80 School-Based Mental Health SBMH2-Y1 2022-23 $229,500.00 Career and Technical Education (CTE) State Equipment 2023-24 $13,197.65 Workplace Readiness Skills (WRS) for the Commonwealth Examination $2,332.13 Allocation 2023-24 Career and Technical Education Industry Certifications and Licensure Testing 2023- $10,060.24 24 Career and Technical Education (CTE) Equipment for High-Demand, High- $10,276.03 Skill, Fast-Growth Industry Sectors 2023-24 Science, Technology, Engineering, Mathematics and Health Sciences (STEM- $3,777.89 H) Student Credentials, Materials, and Teacher Professional Development 2023-24 Special Education in Local and Regional Jails 2023-24 $113,975.91 School Construction Assistance Program 2023-24 $18,268,315.00 School Resource Officer (SRO)/School Security Officer (SSO) Incentive Grant $149,691.00 Program School Resource Officer(SRO)/School Security Officer (SSO) Incentive Grant $498,970.00 Program United Healthcare Vision 2023-24 $20,000.00 Eli C. S.Jamison, Ph.D., Chair • Joyce W. Watkins,Vice Chair Franny Apel • Diane M. Casola • Mark K. Cathey • Michael L.Cherry, II • Natasha N. Saunders 0: (540) 853-2381 I F. (540) 853-2951 I P.O. Box 13145 I Roanoke, VA 24031 I www.rcps.info - I t,41, Roanoke • {Er Office of the School Board • PUBLIC • ClLY SCHOOLS On behalf of the School Board, thank you for your consideration. Sincerely, lQAA. _A -44tit Rita S. Huffman, M.Ed. School Board Clerk pc: Tim Spencer Bob Cowell Amelia Merchant Cecelia Webb Maryna Mabes Erik Reinartsen (w/details) Brent Robertson Eli C.S.Jamison, Ph.D.,Chair • Joyce W. Watkins,Vice Chair Franny Apel • Diane M. Casola • Mark K. Cathey • Michael L. Cherry, II • Natasha N. Saunders 0: (540) 853-2381 I F. (540) 853-2951 I P.O. Box 13145 I Roanoke, VA 24031 I www.rcps.info plr".7111', ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 18, 2023 Subject: A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Background: As the result of official Roanoke City School Board action on Tuesday, September 12, 2023, the Board respectfully requests that City Council appropriate funding as outlined in this report. 1. The 2023-24 IDEA Part B, Section 611, Flow-Through program provides aid for the education and guidance of students with disabilities. The program will be fully reimbursed by federal funds of $3,955,938 and will end September 30, 2025. This is a continuing program. 2. A Perkins Reserve Reallocation Entitlement under the Strengthening Career and Technical Education for the 21st Century Act (Perkins V) has been allocated to Roanoke City Public Schools to carry out programs that develop more fully the academic and technical skills of secondary students who elect to enroll in career and technical education. Expenditures must be consistent with the approved local plan and budget and must be made during the July 1, 2022 to June 30, 2023 school year. This award will be fully reimbursed from federal funds of $2,016 and will end June 30, 2023. This is a continuing program. 3. The 2023-24 IDEA Part B. Section 619, Preschool award provides funding to support early childhood educational services for students with disabilities. The program will be fully reimbursed by federal funds of $136,721 and will end September 30, 2025. This is a continuing program. 4. The 2023-24 Title IV, Part A, Student Support and Academic Enrichment Federal Programs grant provides federal assistance of $592,696 to Roanoke City Public Schools for improving students' academic achievement. The program aids in increasing the capacity of the school division to provide all students with access to a well-rounded education, to improve school conditions for student learning, and to enhance the use of technology in order to improve the academic achievement and digital literacy of all students. The grant period will end September 30, 2025. This is a continuing program. 5. The School-Based Mental Health (SBMH) grant provides funds to increase the number of qualified school mental health (SMH) professionals employed by local education agencies (LEAs). Specifically, the grant will help to build capacity for managing recruitment and retention efforts of school mental health professionals through the application of multi-tiered systems of support core components. The program will be fully reimbursed by federal funds of $229,500 and will end December 31, 2023. 6. The General Assembly approved state funding to support equipment for Career and Technical Education (CTE) programs. This program will be paid for by the Commonwealth's Lottery Proceeds Fund. The program will be fully reimbursed from state funds of $13,198 and will end May 17, 2024. This is a continuing program. 7. The General Assembly approved state funding for Workplace Readiness Skills (WRS) for the Commonwealth Examinations, including pretests, and/or other Board-approved industry certification assessments for Career and Technical Education (CTE) programs. The program will be fully reimbursed from state funds of $2,332 and will end May 17, 2024. 8. The General Assembly approved state funding for Career and Technical Education (CTE) student industry certification examinations, licensure tests, and occupational competency assessments. Reimbursement is restricted to industry certification exams, licensure tests or occupational competency assessments that have been approved by the Board of Education for the student-selected verified credit option. This program will be paid for by the Commonwealth's Lottery Proceeds Fund. The program will be fully reimbursed from state funds of $10,060 and will end May 17, 2024. 9. The General Assembly approved state funding to update Career and Technical Education (CTE) equipment to industry standards, providing students with classroom experiences that translate to the 21st Century workforce. This program will be paid for by the Commonwealth's Lottery Proceeds Fund. The program will be fully reimbursed by state funds of $10,276 and will end May 17, 2024. 10. The General Assembly approved state funding to support industry credentialing testing materials for students, and professional development for instructors, in science, technology, engineering, mathematics and health sciences (STEM-H) Career and Technical Education (CTE) programs. This program will be paid for by the Commonwealth's Lottery Proceeds Fund. The program will be fully reimbursed from state funds of $3,778 and will end May 17, 2024. 11. The Special Education in Jails program provides state funding for a special education teacher to serve the Roanoke City Jail. Grant funds also provide for administrative support associated with providing those services. This program will be fully reimbursed by state funds of$113,976 and will end March 31, 2024. This is a continuing program. 12. The Virginia Department of Education awarded School Construction Assistance Program grants on a competitive basis to local school boards to fund the construction, expansion, or modernization of public school buildings. Specifically, the grant will fund projects at Lincoln Terrance Elementary, Preston Park Elementary, and the Charles W. Day Technical Education Center (formally known as the Operations Center at Ruffner). The program will be fully reimbursed by state funds of $18,268,315 and will end June 31, 2024. 13. The School Resource Officer (SRO)/School Security Officer (SSO) Incentive Grant Program provides funding to localities to place either a School Resource Officer or School Security Officer in elementary and secondary schools where none currently exist. Specifically, these funds will provide SSOs at Fairview and Grandin Court Elementary Schools and John P. Fishwick Middle School. This is a pass through from the City of Roanoke. The program will be reimbursed from state funds of $98,991 and local match funds of$50,700 and will end June 30, 2024. 14. The School Resource Officer (SRO)/School Security Officer (SSO) Incentive Grant Program provides funding to localities to place either a School Resource Officer or School Security Officer in elementary and secondary schools where none currently exist. Specifically, these funds will be used to provide twelve SSOs at the following elementary schools: Crystal Spring, Fallon Park, Highland Park, Hurt Park, Lincoln Terrace, Monterey, Preston Park, Roanoke Academy for Math and Science, Round Hill, and Westside. This is a pass through from the City of Roanoke. The program will be reimbursed from state funds of$329,970 and local match funds of $169,000 and will end June 30, 2024. 15. This award represents funding of $20,000 provided by United Healthcare Vision as part of a national public awareness campaign focused on children's eye health and helping support the well-being of young people as they spend more time using digital devices for learning and fun. These funds will be used to help meet the needs of students, as well as provide educational materials to help reduce the risk of digital eye strain amid increased use of screen time by children and adults. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. Bob Cowell, City Manager Distribution: Council Appointed Officers Verletta White, Superintendent, RCPS Chris Perkins, Chief Operations Officer, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS Amelia C. 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AliIIP -.Re ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 18, 2023 Subject: Presentation of It's Here Portrait Project (The Arts, Entrepreneurship + Placemaking in Roanoke, Virginia) and The Year of the Artist Wrap Up Acknowledgment. Background: On the first floor of Municipal South, an exhibit of Roanoke artists opens on Monday, September 18. A reception will be held prior to the City Council meeting on the first floor. "It's Here: The Arts, Entrepreneurship, + Placemakinq in Roanoke, Virginia" celebrates that "It's Here" in Roanoke that residents and business owners can pursue their dreams, start a business, and find support in the community. For the exhibit, the Roanoke Arts Commission paid artists to portray individuals in the community who are making it happen right here, right now, and build the future by connecting neighbors, starting businesses, and creating their own work. Following the opening, we will release the report "A Year of Creativity, Collaboration, and Community," celebrating the outcomes of The Year of the Artist. This 40-page document recounts the outcomes of the engagement of more than 80 artists during a year of work funded by the City of Roanoke and the National Endowment for the Arts. During a brief presentation, artists and partners will be recognized as a group, statistics will be shared, and some stories will be told. A hard copy of the report will be available to councilmembers. The digital copy of the report is available here: https://roanokeartscommission.files.wordpress.com/2023/09/digital yota-in-review- compressed.pdf Finally, a plug will be made for our next phase of this work, Art Connects Neighbors. A paid call for artists and arts organizations is open now to develop performances, engagements and workshops in Roanoke's neighborhoods in spring 2024. Considerations: This work is only possible with Council's support, and we appreciate the momentum the City is building in supporting artists as a resource for community development. As we continue this work, we do so with the intention of building trust and relationships across the community. Recommended Action: No action is required. Bob Cowell, City Manager Distribution: Council Appointed Officers Angie O'Brien, Assistant City Manager Chris Chittum, Executive Director of Community Development and Placemaking Wayne Leftwich, Planning Manager Marc Nelson, Director of Economic Development $ �LL 7� ,.may d .tea ' ' ` ,, .1 A:A_ :::*'.---' s., 1.7 , c,k- .7.. , _ 4.4.,--,„ ,,, „a, . t ,dt , 1 A Year of ,„., Creativity, Collaboration, Ir and Community "x, 2022-2023 . d • 9' ii ��Act Year of the ArtistII ' 0 tic 1 A.,..4:,,,,,, it ,._._„...__ .._,. . _., IIA n , ,),Itirit8.., . ,..- -ill 14 42,� � :_ ► : j . % Fri i4 ; ^_ +, r ��, . a T z . ,,: j wt:,' r � y. 41' , I:i If 1., i s-• III A .:_ .. 4 +� • f x , ...- A . ...K� � w. ‹ 'f sue-.� - t� �,ak� " : ti�� .� ��- # � :�` �s r.'4 'r': -e. 3 ' f iliAr y • �. t� `+'41 ` ^fir k/•'• - .. s • .ate d I`iR rtX "- _ '' #4I.1415 Firnt, '.',..Ne4.- ---4'' 4 log; IllectiA---"*. _ '111*-4144441Eit :,,i;fb. - - X ' - i''', - 4'' z .ac . .ems,+ ,;17 lior d .r .,�► , o , t - TJ �' 2_ 022-2,'3IA __ , ENDOWMENT ci: . -- ti THE YEAR OF ROAN , OKE T .t.' .._ THE ARTIST .a idi ROANOKEARTS.ORG arts.gov ilik,,,,.a — - - NIIIP•iiiie .:14.41144E'L' -' ' ' Ali;* ,4( giro' Air I --•t +. Table of Contents Introduction 2 Our Goals 3 At A Glance 4 Demographics of Our Funded Artists 5 WE ARE ART: The Roanoke Self-Portrait Project 6 Art Matters Grants & 2022-2023 Artist in Residence Program 7 Integrate Artists into Civic Problem Solving&Advance Community Goals 8 Snapshots from the year! 12 Build a Learning Community 13 Southeast Greenway Gateway Participatory Mural Project 18 Boost the Local Arts Economic Ecosystem 19 Snapshots from the year! 22 Strengthen the Network& Connect 23 Grandin Village Art Walk Walls that Unite 28 Explore and Experiment 29 Dorothy Gillespie Mural Restoration 32 Engage with a Sense of Play& Have Fun 33 Projects Still in Progress 36 What's Next? 37 1 ' - -'. - -...i.' ' :-- Vi-' 4k ' - - '' ik ' ' k, 1"11re4. Introduction __ . P.,--:,_-_-i.,:fi: - ._ ,, ,.,,,„:: „,,,,... fr--- \ A , lir 1 , - City Council proclaimed the "Year of the Artist" before a full chamber on July 18, 2022. In July of 2022, The City of Roanoke launched the "Year of the Artist," an initiative to support creatives of all types, meet community challenges and further integrate arts into the city's fabric. In the 2022-2023 fiscal year, the City of Roanoke invested more than $300,000 in new community-driven and artist-led projects advancing Roanoke in a variety of key areas. Projects were funded by the City of Roanoke and through three grants from the National Endowment for the Arts (NEA), including an NEA American Rescue Plan Act (ARPA) grant and two Grants for Art Projects The programs advanced the role of artists in the recovery and resilience during the COVID-19 pandemic as community builders and civic problem-solvers. 2 Our Goals Throughout the year, artists, creatives, culture bearers, makers, collaborators and enthusiasts of the arts in the Roanoke community have been working together alongside Arts and Culture Coordinator Douglas Jackson and the Roanoke Arts Commission to establish and achieve the following goals: • Integrate Artists into Civic Problem Solving & Advance Community Goals • Build a Learning Community, Explore and Experiment, • Boost the Arts Economic Ecosystem, • Strengthen and Connect the Network of Artists • Engage with a Sense of Play and Have Fun. Through the various projects funded during the year, the community has explored and contributed to all of those goals. • WE ARE ART: The Roanoke Self-Portrait Project, • 2022-2023 Artist in Residence Program • Art Matters Grants • Southeast Greenway Gateway participatory mural project • Grandin Village Art Walk • and more! Eighty-four (84) artists received funding for a variety of projects, and this report, developed by YOTA Chief Communicator and Network Builder Samantha Meyer, is a look at just some of what took place during the Year of the Artist. a :�a r� i■ '1� Visit roanokearts.org for a list of all of the ❑ ir','� projects that took place during the 2022- 2023 Year of the Artist 3 At A Glance 400 1,300+ Registered Artists Weekly Newsletter Recipients 51 Weekly Artist Trainings 34 (Jan 2022-June 2023 Art Matters Grants 11 70+ Artists in Residence Outreach & Engagement Events 40+ Public Performances 48 & Exhibitions Self-Portrait Artists $313,000 Allocated for Artist-led Efforts 4 Demographics of Funded Artists .._ n 00 from 84 , e projects Artists '. 4 24019 24011 6 2 24013 Speak English as a 2 2401e Second Language 8 24014 11 17 21 Z io" Different Zip Black Artists Codes 24015 20 17 Artists in their Twenties 24016 18 57 Women Artists 1/11/4. ifr***************** It. *It. *I'. 'it. ft. 11`. ****111`. **Jilts 11`. 11`. 11`. **11`. It. 'it. *It. 'it. 14141'. It. I'. It. Its It. It. ********************* 5 i p iifjt ' WE ARE ART: The Roanoke Self-Portrait 4 r - Project x ,_ s�, r asr , . , !, p ., I i l a- � �.. il • 'It 14 4 4'4 -,_ 6 l y_ r I6- F r ,'., 1. - `4 �;'`Pell- y r E ■ 'r _--- z; iiie a♦- 1 _ M j x . ,. s ,.. ht;r-- 'F4 IM- 4 4 ele rv- EE t3 igti; VII( -' i WE ARE ART: The Roanoke Self-Portrait Project kicked off the year. The call asked local artists to create a self- portrait that explores the impact of the community on their work and of their work on the community. Forty-eight artists each received $500 to create a new work reflecting on their engagement with the community. They were charged with reflecting on community assets goals, causes or qualities that they care about. Artists did not have to be residents of the City of Roanoke, but needed to demonstrate professional or civic ties to the city. The self-portraits were exhibited in the Noel C. Taylor Municipal Building from July 2022 through September 2023, at which point the work was returned to the artists. The 48 self-portraits were created in a variety of media including collage, painting, mixed media sculpture, digital drawing, photography, dance, musical composition, sculpture, poetry and more. The works in.the Municipal Building made a significant impact for our city workers. Originally located on the fourth floor, city officials, council members and community members attending City Council Meetings were greeted by these self-portraits. Due to construction taking place on the fourth floor, the exhibition was relocated to the first floor, a space that benefited from some much-needed vibrancy. As a group was gathered for a Monday night gallery talk, a city worker passed by and exclaimed, "This changes everything. I've been working in the basement for ten years and this changes it so much." This project proved how displaying art in our city's often overlooked spaces can benefit our community. , ::4 t 1],% M Visit the online gallery 6 I‘l I i 1 I I k, : „ i , -- 4, .:i Ntli14,41,- : -, 'f - .--:- .',. .,-,,___ _lir ____ ,. . „„: ,;.. , fv, ..410 / ,..1 ‘ 1/4t „ 4,1, i, ti _ 4h- ,, , - - -If_ , �'x 2022-2023 Artists in Residence Program & Art Matters Grants a S it, ,...,:: ,„ ,A2 tAfti‘g:- From left to right: Katherine Devine(Artist in Residence&Artist Coach), Brian Counihan(Artist in Residence and Art Matters grantee), Heather Marshall(Art Matters grantee),Samantha Meyer(Artist in Residence&Artist Coach)Simone Paterson(Artist in Residence),John Woodrum (Artist in Residence&Art Matters grantee),Christine Carr(Artist in Residence), Douglas Jackson (City of Roanoke Arts&Culture Coordinator), Polly Branch (Artist in Residence) Artist in Residence Program With support from a grant from the National Endowment for the Arts (NEA), the City of Roanoke funded eleven artists in residence to engage in a year-long effort of inquiry, community learning, project development and implementation. The artists worked alongside city departments, commissions, committees, and collaborative efforts to develop projects that advanced the work of the organization, engaged the community in their work, and grew professionally. Art Matters Grants The Art Matters Grants were awarded to artists to pursue projects that advanced justice, wellness and inclusion in our community. Most of the grants were $3,000. The grantees were required to exhibit, perform, or share a final product of their project in a public space. It was also important for artists to reflect on process as it engaged with the community and the potential for transformation at the individual and community level. With resources from the National Endowment for the Arts (NEA), the City funded more than 30 projects led by local artists across several disciplines including theater, dance, music, poetry, painting, drawing, sculpture and more. Our artists collaborated with organizations, each other, and the community to spark thoughtful conversations and reflections, include the community in joyful and celebratory events, promote accessibility through the arts, teach individuals of all ages about art, raise awareness about important issues, and more. 7 x„ � r,a.� t �; . 7 3.,ep 4 +d .t � '4 :fi Integrate Artists into Civic Problem Solving & Advance Community Goals .z _. ,....,,;, 4,.. .4,-, ,„,,,,,,,,,,, ", :„ , / ,.. ,.. iri„. . . .,.\ , ,. A family participating in a community mural at the Juneteenth Family Reunion at Eureka Park on June 17, 2023. The arts can serve as a tool to advance community goals and enact change. Demonstrating that potential was a goal in the Year of the Artist. Artists can play an active role in solving issues in our communities and cities by raising awareness of important issues in creative ways, facilitating meaningful and positive dialogue and broadening our creative thinking to brainstorm new solutions for old problems. We funded artists and creatives to pursue projects that engaged with the community to explore how to work together to solve problems and improve our city. These art-centered activities can increase residents' interests in getting involved in local issues and projects. 8 ,� Roanoke Stormwater Artist in Residence Christine Carr 'x • Christine partnered with Roanoke Stormwater to explore our city's Y 0. fig.._:.,;. ' waterways and storm drain system. She spent time taking samples from the _ Roanoke River, scanning trash and debris collected from the river and taking bi video footage of the water and flooding occurring in the area. From her f * water samples, Christine created Greetings from the Roanoke River postcards ."1111 featuring various macroinvertebrates. These postcards became a tool to get ; 4 the community interested in the river's living organisms and the health of the river as it is affected by stormwater runoff. Christine was able to bring 4 h awareness to the challenges that pollution present and inform individuals about what they can do to help improve and preserve the health of our waterways. Christine at Roanoke GOFest 2022 with her I pushed myself in new directions:working more in the community, working in a benthic postcards more collaborative fashion, working a toward goal of having g public facing work, and learning so many new approaches and processes. My skill set has increased tremendously this year!" -Christine Carr Gun Violence Prevention Commission Artist in Residence ' f Jane Gabrielle 5 /L u ‘.,.„4 tJ lit Jane partnered with the Gun Violence Prevention Commission to address ggx :' the issue of gun violence in our community and explore the ability to heal tIP =x from trauma through the arts. Jane worked to bring the Soul Box Project to i i�i. ".s„�.,.;,,.,"- rt the City of Roanoke, involving our community in the national project that $ �z2.`3 -• • raises awareness of the U.S. gunfire epidemic. Through the project, Y-„ t i communities create meaningful conversation by making and exhibiting ".M.�.�'-" �f thousands of hand-folded onBoxes ami Soul representingvictims ofgun ""''''I Sl " g raft ilk pr(ojr(I 'y violence.Jane's passion for bringing light to this issue allowed for a $TuCeh<,K,k u. • month-long display of the Soul Box Project at the Valley View Mall, ilip.; encouraging shoppers to reflect on the impacts of gun violence on our communities and neighborhoods. Jane Gabrielle at the Soul Box Project display at the Valley View Mall,June 2023 "The greatest benefit I have received from my YOTA participation is my observation of the dawning of the integration of the arts as a civic problem- ❑o 0 pi; p solving tool. The fact that my hometown launched this progressive idea . '2 ,� makes Roanoke even dearer to my heart." - L f.:-. .tr.. -Jane Gabrielle. r_nr. • . L - Learn more about the "Soul Box Project on display_ National Soul Box Project at Valley View Mall",WDBJ 9 Eureka Park Artist in Residence ,: Robyn Mitchell in ,ra -- EUREKA IS.... Y " As a self-described "Eureka kid," Robyn grew up in Northwest Roanoke, participating in events, playing, and gathering with her ,, family at Eureka Park. Built in 1965, the community center in the park is ready for reinvestment. 3"711, J ;'"!! 'd�,t As the Eureka Park Artist in Residence, Robyn provided support to *. Play Roanoke as the city's parks and recreation arm began the _..... input and redevelopment process. Robyn's questions included 'alp ,.� 'how can the arts play a role in understanding and building upon 1.}_4 til resident's connection to the park?' and 'What does meaningful j -r$., community engagement look like in a complex and time sensitive project?'Activities included explorations of community attachment, color, and even the painting of a small mural. The Robyn Mitchell gathered input during a community conversation regarding redevelopment of the Eureka Park process is ongoing, and Robyn plans to stay involved. Recreation Center. "The greatest benefit I've experienced is a more established sense of community. Working inside of Northwest Roanoke and collaborating with artists,community members, and stakeholders throughout the city and beyond has been a joy. Throughout the Year of the Artist, I've had a chance to engage with new audiences, reach across sectors of Roanoke, and support as well as be supported in my efforts by community members driven to make a collective impact and forge unity within all communities." -Robyn Mitchell Hairfirmations Festival Marlee Coles r kt f fi Concern about bias around natural hair styles prompted Marlee Coles to apply for an Art Matters grant to mark "Crown Act Day 2023" with a \ t> t~ gathering at The Collective on 11th street. The Hairfirmations event included a hair wall art project, professional photography, merchandise, and a panel ' . , ,,' conversation to relaunch the Hairfirmations podcast. !" Creating a sense of belonging was top of mind for participants, including a . . panelist of hair professionals. The Crown Act became law in Virginia in 2020 in an attempt by the legislature to prevent hairstyle discrimination. But much more can be done to celebrate everyone in the community by drawing fl'i# ` on creativity and the joyful expression of self. Through the Hairfirmations event, Marlee celebrated both. " Marlee Coles at the Hairfirmations Festival in front of the Hair Wall. 10 m� Project Don't Blink Taye the Truth (Dionte Hall) , _dv 6. P iip ,� Gun violence impacts our entire community. With 66 gunshot - ii incidents in 2022, Taye the Truth (Dionte Hall) wanted to do '' more. He had already written and performed a song, "Don't " , ‘_...1.:,_ 5p.. Blink. And the a rust wondered how he could do more. With an Art Matters grant, Taye the Truth rallied a community of creative residents to help produce and act in a video for the All song. Once developed, the artist engaged young people and the l community in a series of workshops to have conversations about violence, where they feel safe and unsafe, and steps that - each of us might take in reducing the impact of guns on our lives in the Star City. Taye the Truth with local youth participating in the first Rise 540 Community Dinner hosted by the Kirk Family YMCA. n1p-� , ;4. The art they created was in response to the"Don't Blink" •1.4 �•Sti 'J ° music video. +f ". } , . ). gate' ' Don't Blink,Taye the Truth RESOURCES In building a learning community,we've been intentional about exploring resources. We've `;�:•1 1 l / ,� .,, held a book club, explored lessons learned in co'1�i�•i�' �'1 tam!�` Arts+ -- other communities and gathered weekly to `" ' 1 Sobel lEnrpt r 1 Explorer -... explore toolkits from our national and ..-It' .; statewide partners. Explore resources for • "` ' ``* $ arts-based community development on the r 'n resources page. - i„ ❑ f• • ul�r..r ryr x • '� CAIMLMIr9t4EIVPMFM!!AB_F DESIGNING i CREATIVE9 ,,, . fg , COMMUNITIES ,,. COACHING STAFF Key in shaping a learning community was the support of the coaching team. The team oversaw the training schedule, conducted trainings. and fostered the development of the YOTA network. • Business Development Coach Katherine Devine • Chief Communicator and Network Builder Samantha Meyer • Artist Development Coach Kathryn Schnabel • Movement Coach Pedro Szalay • Team Development Coach Katie Trozzo • Arts & Cultural Coordinator Douglas Jackson 11 Snapshots from the year! as i ; 4� ¢ CWiflrtj�(d Ok if * , f �; (540?421 68t _ -,,, „. ,,,,it., .,,,,,,,.. .. Artists in Residence Lacey Leonard,John Woodrum, Brian Counihan, „aar * Samantha Meyer,and Katherine Devine representing the Year of the „'� Artist at the State of the City Address in August 2022 - N,Sgiir:-;* - AIIIIIIIt; i'c . '''''-'''''',,lt,, ., ''''1,:,,,':.: Pastor Tim Harvey, Roanoke Gun Violence Commission and Helen d' ,o,- Dean,Roanoke Arts.Council, making Soul Boxes.: Ilic at the Envision Center a .:�•.,. __ . A a t i -04 awl s ", ^1a A < 311i• ti� A puppet at the Daisy Art Parade . �� i k °' Y Poll Roanoke Stormwater's booth at GO Fest featuring artwork from n44 Christine Carr S ¢ ° da # `-*SIG,'. 9 v9�^ ply..+ ' 3 „a - ..i . +e4 . sue".c s� Am Y ,,, ••�° . E 1 s* � . } F = ate,..,• - Community School students working on their singing tree Roanoke Arts Commission member painting the community mural with young participant at Eureka Park Juneteenth Celebration 12 Y Lir f f It t $ t .,.-'4, ipi; 1 4 1 ''°'' - ' I": 6 '-',.. 0 mow ii+ -. -' Build a Learning Community .-- `� ,,/ x 54.,,E 4 € , Children participating in Simone Paterson's Dreamin' Big Art Program at the EnVision Center As we explored and experimented, we were constantly learning what works and what doesn't in terms of further integrating the arts into our community. In turn, we are spreading this knowledge, and many of our artists are teaching others how to create. Together we're considering what being an "artist" can look like. Many of our artists have been working to use the arts as a way to spread knowledge and tell stories about our community. 13 e `° EnVision Center Artist in Residence _z _ .. Simone Paterson a Si. Simone partnered with the Roanoke Redevelopment Housing Authority's i F EnVision Center to provide an art awareness program for all ages that 17 encouraged dreaming and process based art called the Dreamin Big Art Program. Simone developed and executed four seasons of workshops with a focus on community building and fostering a sense of belonging. Participants worked with a variety of different media and were encouraged to explore who they were as artists and how they connected 7„ with the world around them. The weekly workshops were free, increasing accessibility to the arts and art education. Simone kickstarted the arts Alitprograms in the new community center in the Melrose neighborhood and provided important resources to both children and adults as they learned how to expand their artistic skills and developed an interest in the arts. Simone Paterson promoting the Dreamin Big Art Program at National Night Out in August 2022 I "It's been wonderful to see the arts accepted and celebrated as a vital component of a healthy city.Any elitist notion that art is for a select few is not the face of art in Roanoke. It's more ART IS FOR EVERYONE." -Simone Paterson 1 Berglund Center: The Heart of Gainsboro Bryce Cobbs Funded by an Art Matters grant, Bryce Cobbs explored the impacts of I ® ' ` s urban renewal on historically Black neighborhoods in Roanoke. Bryce -�s 4 worked alongside Berglund Center Artist in Residence Jordan Bell to l ' 7, a' interview members of the Gainsboro and Northeast neighborhoods ,�` � tY who were directlyimpacted bythe construction of the Roanoke Civic 1 p 1r, Center, now known as the Berglund Center, in the 60s and 70s. He fw ,: t '',) ", 41, then completed an oil painting featuring significant leaders in the '' °"" " -''�2 Black community including Kathleen Ross, who refused to leave her `' 1 home as the civic center was constructed around her property.The painting was then digitally reproduced into a large banner and installed onto a wall on the Gainsboro side of the Berglund Center. / ' s The original hangs inside the Center. Bryce's painting provides important recognition to members of the community whose stories Bryce Cobbs with his painting at its unveiling at The have been overlooked and forgotten and sheds light on the painful Heart of Gainsboro Dedication Ceremony on impact that urban renewal had on our once vibrant Black February 15,2023 neighborhoods. CI "I really wanted to understand what the community was feeling.A lot of ,t v people don't know how bad urban renewal was and how much it impacted i ' these people. II wanted to translate that into this painting." -Bryce Cobbs - Elr The Heart of Gainsboro m- Dedication Ceremony,RVTV 14 Exploring Housing Insecurity Victoria Van Tassel-McGrath Vicki was funded with an Art Matters grant to ex x explore housing1 insecurity in 1, the Roanoke Valley. She spent the last six months interviewing and building �' ; ,I i 1- , relationships with individuals and families who have struggled for housing. ,Iiittie 4 Vicki then developed a series of six paintings accompanied by blues harmonica melodies that reflect the stories and experiences of individuals in % '1/4 '` V,,; the Roanoke community who have faced housing insecurity. The series of r , ` ' ` work is being exhibited around the city, starting at the local Habitat ReStore. Her thoughtful representation of the stories of community members .►<w ( encourages thoughtful reflection and discussion about the prevalence of `' homelessness in our community. Her hope is that, as a result of looking at � . r 'a r her art, listening to her music, and reading the summaries of her remarkable s m t subjects, the perspectives of viewers on the issue of homelessness will be _: x changed. Vicki(right)holds a painting she did of Sirena and her daughter on her bed with a pile of stuffed animals.Sirena and her daughter are Habitat for Humanity home recipients. "I loved making a connection with Habitat for Humanity and having the ability ar. xi to to see first hand the positive impact of their presence in the community. My •EY kt I: excitement was on fire when I presented Sirena and her daughter a first glimpse '. . ti . of the double portrait I created of them posed in their new Habitat for Humanity I:- ' home. They were beaming." - Victoria Van Tassel McGrath View Vicki's work I Heart SE Sculpture Project ,, ' ► - John Woodrum - „ I � Art Matters grants funded a wide variety of activities that helped ,,,,IN build a sense of belonging and inclusion.John Woodrum used two i ` � , e "�` Art Matters grants to host 3-D printing workshops at each of the six r ' �° branches of Roanoke Public Libraries and then to create a sculpture ', .: , .:pus ` °•. for the front of Belmont Library in Southeast Roanoke. Exploring the • i., k , � =01 f! power of technology and individual creativity in improving the community around us, John modeled the way for workshop participants who ranged in age from 7 to 70. The sculpture will be �. . installed in October with gathering of neighborhood residents and ' s _. workshop participants. 1 • —' John Woodrum(second from left)and students participating in a 3D Printing workshop 15 ,, Berglund Center Artist in Residence Jordan Bell In a partnership with Berglund Center,Jordan Bell was hired as an 'i j artist/historian in residence.Jordan dug in deep with his existing knowledge of the Gainsboro neighborhood and uncovered images, stories, j and artifacts about'Tanktown,' the northeast section of the neighborhood destroyed to make way for Berglund Center during "the Commonwealth 1 ' •S i Project."The Commonwealth Project was the first transformation in Roanoke undertaken as part of Federally driven urban renewal policies. y Listening to the stories of elders and archiving images and stories,Jordan fr partnered with Bryce Cobbs in the process that served as the foundation for a new community portrait and mural.As part of the overall project led by Berglund Center's Robyn Schon,three parlors were renamed for Ms. Katherine Ross, Mr. David A. Ramey, and Mr. Richard Chubb,a longtime and important educator for generations of students. Jordan Bell(right)with Bryce Cobbs at the Heart of Gainsboro dedication ceremony National Youth Poet Laureate Program Bryan "Harvest Blaque" Hancock Teeze N spe Hip hop performer, Carillon Clinic Healing Artist in ! POETRY CAMP • • • • . Residence, and Soul Sessions founder Bryan Hancock is making a career out of using the arts in support of his 4 community. With an Art Matters grant, Bryan, who -: '' performs as Harvest Blaque, is coaching young people, ... teaching Teen Speak workshops,and building a partnership `' with the National Youth Poet Laureate program. The """ ,,ii -Nfr-' program supports reading and literacy initiatives in the (NI * . y community and helps local youth to express their voices, . . r •E .,„, learn about poetry, and have another way of engaging with ► _- the world around them. In October 2023, these elements will culminate in the designation of Roanoke's first Youth Bryan Hancock with Adria Cintron at day 1 of the Teen Speak Poetry Camp.Photo from"Local Spoken Word Artists Inspire Poet Laureate at the inaugural Rhythm and Rhyme poetry festival in partnership with Roanoke Public Libraries. Authenticity at Teen Poetry Camp",The Roanoker OW lif Z. ..?:14.,.. Hear Bryan on the If You i' . ,�y mil0 Learn more about the Teen 0 ?�74• Noke You Know podcast. i 1 r Speak workshops 16 a Song Circles for English Language Learners Joy Truskowski ' fit Local singer-songwriter and ESL instructor,Joy Truskowski, - -► r � _ ;, �. $ used her Art Matters grant to combine two things she loves . . - R +� +F' ` `'"'-+�•:. a A most: singing and teaching English.Joy led singing circles I _ It with English as a second language (ESL) classes with Region 41. 4 ♦ t Five Adult Education, an organization that offers free -- rde '; English classes and GED classes. Joy taught twelve sessions and her lessons featured songs with simple melodies and easy-to-learn lyrics for English language learners. She also Joy Truskowski leading adult ESL students at the Burton Center for provided the lyrics in English and the various languages that Arts and Technology on October 20,2022 students speak in the classroom. In addition,the songs contained vocabulary that was useful and had meaningful o ,"..e i -. 41 messages. Joy's work this year is an example of how the ° arts can be integrated into many forms of learning and °Y. ° 'e'" education. She is able to improve individuals' language skills "t ° Learn more about Joy's work s ; v . ,. with Region 5 Adult Education through music in a trusting and inclusive environment. p -: ., in this WSLS story. "Normally I would be too busy on the teaching end to dedicate time to singing with our students. To be supported as an artist really meant a lot to me, and I was able to provide something valuable to our students." -Joy Truskowski CO111MAWN c 0 c 6 C( LGBTQ+Arts and Activism Workshops Lynsey Wyatt t.W� kb -i sq re41 Self-ogre 12 (-0 e)91,A (V e'c ,: Lynsey Wyatt provided the LGBTQ+Teen Weekender Workshops at ? p_ 3Nge a t3PA\I $Pare Cirqulation Aerial Arts &Acrobatics. Teens were able to learn and try qE, ������ � Itiaituil-k Zoe out different circus art forms including aerial silks, partner acrobatics, and flexibility while exploring life skills that help them fully participate 5. We P o+OPEni ti wes7 in the world around them. The artist emphasized how expressing CAt lynkoCabon queer identity and engaging in community spaces is a creative A series of summer engagements culminated in process. Teens shared issues that mattered to them, including climate the LGBTQ+Weekender Workshops. Each session change, access for people of color with disabilities, and trans students' emphasized how a group can foster a welcoming rights in schools.The group discussed the intersection of arts and and productive space for learning. activism and students expressed valuing having a space where their multiple identities can be honored and appreciated. The instructors "I really enjoyed this weekend workshop and shared examples of different circus artists and organizations that have loved meeting everyone. I am inspired to write used their art to amplify the social justice issues and build community. a failure list, it actually seems extremely They then discussed the role of communitybuilding, g, the value of helpful. I felt very safe in this space thank you!" networking and the importance of adopting a growth mindset that -A Weekender Participant acknowledges failure as a part of learning. 17 � ' x,", A► Y P ti : ° ` I 1 ' . _ - Elir'a Southeast Greenway Gateway Participatory Mural Project ti ,, .. .: ,.,_ .,., t UN ^tea �; _. 13 M iN , R j � I T `'' Jon Murill and volunteers working on the 13th street mural With a matching grant from the National Endowment for the Arts (NEA), the City of Roanoke partnered with the Southeast Neighborhood to strengthen two gateways along the Roanoke River Greenway. Bridges at key greenway intersections the 9th Street and 13th street bridges were ideal canvases for reflecting on the neighborhood and the natural environment. The project involved the participation of Julia Sienkiewicz's public art class at Roanoke College in helping the neighborhood identify goals. Selected through a subsequent RFP process, artist Jon Murrill designed the murals and established a process for neighborhood participation in the painting process. In fact, nearly 60 volunteers helped paint the murals, now a local landmark and gateway to the neighborhood. Next up: the 13th Street Bridge site will become a fully accessible river access point, another reason for residents to say I b SE! o �;f1a .a ❑� kurbrsaigil. Learn more about the SE Greenway Gateway Murals 18 d 'ilt-' kt.,4 r---) ' 3 -- .-., , ,,„ , , . A -.' -, „--::, , ' v ..,. , , IF ',lib ' --',-' ' c-41111,"- __ '' . f k —**- :4, - s .',',1- --:----:--7 .___±€' /1(-.4'.i.,,i• - -„. ,,, - 44 if/ a e 1 Boost the Local Arts Economic Ecosystem s It 4 IF , AP- , "--4 % ' `INF ' . 4 sd � 1 ..... . ,40 III ..: c.. ,.:c, f 3 T r Participants of the "YOTA Artists, Makers, Movers & Shakers Grow your Business Roundtable" posed in front of Jon Murill's mural at the The Gathering Place at The LEAP Hub. In the 2022-23 Year of the Artist, we wanted to emphasize the importance of paying artists for their work and show that the arts are a significant economic driver in a local economy. The funds allocated this year allowed artists to pay others for goods and services. Manyt local businesses and organizations benefited from ticket sales, fees to rent spaces for workshops or events, or the cost of supplies for projects. By funding artists directly so that they are able to afford venue spaces, many events were able to have free admission, making the arts more accessible for our community. Many artists raised additional funds and put the grant toward the payment of other artists in Roanoke's arts ecosystem. By paying artists, we increased their confidence and encouraged them to keep pursuing creative endeavors. After years of pandemic restraint and limited opportunity, this encouragement and support is sparking a renewal of Roanoke's arts and cultural community, a foundation for economic growth, community engagement, wellness, and a shared sense of belonging. 19 "Poetry in Motion" Deaf Accessible Ballet William Smith 4;44 111P4 411441% Will Smith, principal dancer and choreographer with The Roanoke Ballet Theatre, received an Art Matters grant to create a production that was deaf- and hard-of-hearing accessible. Inspired by the 19th century poem and musical ti\ composition, The Lark Ascending, Will choreographed a performance in which dancers integrated ASL into the dance to allow audience members to "see" the music through sign. The performance also included a reading of Members of the Roanoke Ballet Theatre rehearse'Poetry in Motion' the poem, the performance of an original choral work, and a at its studios in Roanoke.Through ASL,the position of the dancers trailer for a new movie about a deaf ballet dancer by fellow means poetry or expression.Photo from "A Roanoke dancer's vision Art Matters grantee Kayla Saunders. The entire night was -a ballet for the deaf,"Radio IQ interpreted to ASL by Betsy Quillen. The funding allowed 0L.,5 mw for the creation, rehearsals, and final production to take .."64+,i4ti* -}� place, resulting in a significant arts event that was 'j', °� accessible to individuals in our community who are hearing ,o "Innovative project interprets ballet for impaired. Will was also able raise additional funds and o'A'-' y 1 deaf people",Roanoke Times circulate resoures throughout the community by monetarily supporting those involved with his project. Overall, funding individuals directly to pursue projects made a huge impact for our local artists. Here's what some of our artists had to say about being funded by the City and the National Endowment for the Arts: "It was really validating to be paid to do what I really wanted to do-be a helpful part of our community's recovery from the fear, isolation and stress of the pandemic." -Katherine Devine, Artist in Residence This was an amazing opportunity for musicians like us who want to perform full-time. The prestige that comes from being funded by both the City of Roanoke and the National Endowment for the Arts will open a lot of doors for us that might have otherwise been closed to us. Thank you for investing in local artists and helping us connect more with our community! -Josh &Julie Kinn,Art Matters grantees "Paying artists was huge. Many individuals reported to me how much this matters and being able to witness the diversity and creativity of projects and collaborations that this support allowed was truly a high point of this year for me" -Katie Trozzo, Art Matters grantee "This grant series allowed performance work to exists in an unlikely container and flourish into its own life. Having funds allows for risk taking, which this entire project turned out to be. This project ended up acting as a love letter to the Roanoke farming community, which was only possible because Roanoke City loved its artists enough to pay them." -Susanna Young, Art Matters grantee 21 aft Year of the Artist Visual Storytelling Project Olivier Bisanga Funding via an Art Matters grant allowed local emerging • artist Olivier Bisanga to create a series of drawings inil IIP ' x response to the events taking place during the Year of the INIO Artist. Olivier used reference photos and his creative imagination to represent artists and community members Y engaging in YOTA projects and events in digital drawings. ' The wonderful cover image for "A Year of Creativity, Collaboration, and Community" as well as the YOTA Newsletter was created by Olivier and combines snapshots p from the Ginkgo Tree Festival and the SE Greenway Gateway Project in one vibrant visual story. The header image for the "Engage with a Sense of Play& Have Fun" section was also completed by Olivier and captures a joyful Sister Cities representative for Kisumu, Kenya celebration (see pg. 33) presenting at Monday Night Gallery talk PIPIIM �, aa. .. �77.�7!�7FXJ1.x*Xas.ZYhr'f. i P= Ill *- 4 . Ta 45, Nik ; ram&.--• i Volunteers painting a SE Greenway Gateway Mural Participants taking part in a movement warm-up exercise at a YOTA wor g op 20 Snapshots from the year! (....., ; 1 .. - , , - 41_ .... - ,-. ,,,.. • __ . _. , . - .f .....„„, , 4,,,t. f d , ,iiimirop- • , ; ,._ 41„, ---4,--- i - 4 1. i, ..) ... ,,,,..4 - .4. .: - , --,-elkv, .1/4 - . . •,() t . ',. -... .---17-:-.: . i , ‘,-, i'l gi-is, ' '37 -E.'• 1 f) t 41 , • itlIk424". , ,...„,- , , i ..I 4 • .,,,, . fr _ _ „inimit...-.„4,.......,-...„ --_ __ ,, - -44, •• 0 • A• ,... - --- iffill - ---- --•_ % ''•A collaborative arts krewe at the Daisy Art Parade „.11111r*Aziktib.,. Participants at the artists roundtable business workshop z.-.--.1-:.i..,.?•,,i,-- - ' 1 zi. _ ,., DA1S)191IPARADE , .,,, . :,,, : -,,,„..,,..*:?'":-......• # --, _ - --0-7- • .11 • ( .vN,,ijA0 i '•N",i''A. . 4.1 .,•.- - •, el.,1 g t°41,, 1 . , .."1 Illipi• 1,.. ---- •••.-, l'\N .•,• .- , 4g t -,-.-• i '''..,'* . ,4, r., r '',••:;,--,..,..•••• -..., ......',.. ... ",,• ,...; r„1„-,,,,..,,e, f-e ...lit ' • •••"'/ - - • • bit - • , .".,„;:i4'k;.•,,••1 v:4!,,,•-?•.:• -.,-..„--•v .,74;,' t...-„, _,1,4, Pl- 44 . ,: _•--.1-- -•"• -' :4. ,-...-''-'-.;, r ,i--.;•• ----.----,-,-.:7 •,.1,...:-7".. - -,',- ,,,,,li, ,,TA v..----:- :,;,,, _ . , #..-...f._.--••• - ---,:..-- ..,:`," ,-..,-"c`..."Ae--,-.=.1,-.1 itrivorie • .. •... . ..,... . _ Jon Murill and volunteers working on the SE Greenway Gateway Mural r . , i Kathryn Schnabel volunteering at the Daisy Art Parade info booth . _, - - - sli - 00E Vi ,14, °)1; T-, , . - HE 1-4 'T.' tOr '„„ TIlf ... .'? ' f ' . , c .., .,,,. ,,* , •-•' 7, 11 V. 1 I, ,.c - • -,...„, .,,, „,,- i ar. • ..*/. Niko.\,, ' ,; 4" .„-:.-,.- ;•./ .... - 14 ,:t,,,,,,, ! 1 7 - ' '-',‘7',. ,,I i . ,,,,.1,..., , ..- ''''1,;' i a - - '''''''''' 1-'2,"'„;..,: 8, ••,- •-•-z• ''' '''',‘ " ' I -."`" - 11 • '''' „ ''''-•• * ' ` -",t$4;44, - "-47,-•••'7'''''' _ , •"•••,4:4• ''!. ----*-,-. • Individuals reflecting on a portrait in the We Are Art Roanoke Self-Portrait The nametag making station at the YOTA Winter Project gallery Celebration 22 I cam. '4 e, — 4 ." by=�Z 'y+ -w art, a.'e , " - j ,, + lik 1 , Tom „` � t� k..> ,. �.� , - Strengthen the Network & Connect t 6. a. .. � ,meµ Fe lam. O1 g Students at Community School creating the background of their Roanoke Singing Tree with Artist in Residence and vArt Matters grantee Jane Gabrielle This year we have been able to expand our existing arts network to include emerging artists and individuals new to the area. Strengthening the network was important to include in our initiatives because we felt it was essential to emphasize that the arts are for everyone, and we can do more to improve our community when we come together to create. In the 2022-2023 Year of the Artist, we wanted to connect to each other as artists and connect to our community. 23 Star Above the Mountain Kinnfolk l ,'' .� , - t Art Matters grantees Josh and Julie Kinn of Kinnfolk Music developed a body of work exploring the history, geography,and folk legends of their s town. Kinnfolk researched the history of the Roanoke area by having conversations with their friends from the Irish Session and those in the 4 community who were historically involved in the Celtic Community.After talking to and connecting with community members, the music duo _ i performed "Star Above the Mountain," a collection of traditional Irish f tunes and brand-new Celtic folk songs celebrating Roanoke, Virginia, to a . sold-out crowd at The Spot on Kirk. Josh and Julie were able to form . meaningful connections to other artists in the community and share their ` love of Celtic folk music. " "We've benefitted from meetingother artists(working( rk►ng in media beyond music) Kinnfolk performing"Star Above the Mountain"at in the community! We might never have crossed paths with these new peers if Spot on Kirk on June 30,2023 not for the Year of the Artist, and we're hoping that new collaborations, .. l H ill T#r�' professionalsimply� 4'' � networks, or sim I friends will come out of this as time goes on." �� `y '� -Josh &Julie Kinn f. ' ,,�. ."� I: _4: -tif�;i Watch the livestream of Eli► '' 1 "Star Above the Mountain" Roanoke Valley Sister Cities Artist in Residence if , I r', Katherine Devine i�_ Artist Katherine Devine partnered with the Roanoke Valley Sister � ", Cities to explore the role that visual arts plays in connecting across _ _. ' communities and cultures. Katherine spent time , i `i a":. p learning about ��� .. � it 1 eRoanoke s seven sister cities and the power of personal „-- = '•r, ; § iiik = ^" connection. She worked to develop the inaugural Ginkgo Tree a r i �41 '' — Festival, a celebratory community event in Century Plaza in "' downtown Roanoke where eight sculptures representing Roanoke ' '. g `' . 'g and its seven sister cities reside. The festival featured live music 41,, l .` from local musicians and art activities developed and designed by , '. Katherine. Representatives from each sister city provided 1 information about the different cultures across seas. Katherine '�` ,.- �`4Ya - also developed Monday night gallery talks at the Municipal tw = ,1" .:.6 . , `r '' ' fi Building where one sister city representative and Roanoke Self- Katherine Devine(far left)with representatives from RVSC Portrait artists were invited to discuss the connections we make during the Ginkgo Tree Festival in November 2022. through the arts. Through her residency, Katherine tied the arts community to the Roanoke Valley Sister Cities and worked to "The friendships and connections I found through expand on RVSC's mission of fostering peaceful and respectful the YOTA trainings and meetings were helpful and relationships across communities. inspired me to create more opportunities for others to connect."-Katherine Devine 24 The Singing Tree Project fl' .` ' ' . :. ' Jane Gabrielle f- t C , t i'� t t *� ' w, , . -. - 1. Art Matters grantee Jane Gabrielle partnered with Community School to I�)JC. .$ _' participate in The Singing Tree Mural Project, an international program . _ that promotes connection through the arts by engaging individuals in r;� , ,'• collaborating on a mural for their community.The project emphasized ,stir t t F unity through shared creative experiences and building peace through art. ,'- 0 Jane facilitated sessions with Community School students where they { reflected their personal desires and willingness to work toward a more .. peaceful world. The students completed the mural by framing it with flags } ,; they created that represented an issue important to them.Jane received a Roanoke Local Hero Award nominated Community School because of her arts activism. Next, Jane will work with a similar project with Round Hill The Roanoke Singing Tree of Elementary School. Peace Pieced Together IC The creation of the The Roanoke Singing I •, ' � t Tree of Peace Pieced Together 01?i. • 0 Artist Workshops for Sustained Engagement Kathryn Schnabel Funded through an Art Matters Grant, Kathryn Schnabel ,i' a i, a held a three-part artist series focusingon expansion within f "p ti 1� .� i f' � i � �' individuals' artistic practice with special attention to the }�� ' <-, ' ,f1.r 1 }. r' work that was taking place this year. The free workshops - 00 r..�� 'Ally iiiii , Kathryn led brought local artists, many of whom were fellow Art Matters grantees or Artists in Residence, "e4 4 ' ..— together to explore expansion of their ideas and efforts, �,:, ` It All' , working through tough challenges, and building upon their `` ., efforts through effective reflection. In the first of the three 3- workshops, Kathryn challenged participants to think about their artistic practice in new ways and ask themselves Participants in Kathryn Schnabel's first workshop questions about the motivations they have to make art. Kathryn provided significant support to the YOTA artists ill 710 this year by encouraging them to reflect on their own °��•.,I processes and created a space for productive and {•,ii. meaningful conversation among our community's creatives. r .r • ' Access Kathryn's worksheets related to her 011 - .J three creativity workshops I am very happy with the heart-felt discussions among artists at my in-person workshops. I feel so much more immersed and welcomed in the arts community-even after only living here a year and a half. -Kathryn Schnabel 25 f f '. • Marquee in Verse Amanda J. McGee f ` 74 —E AT .',rya -ti Local author and poet Amanda J. McGee was funded through an Art Matters """ •- grant to coordinate a public art installation called "Marquee in Verse" in • partnership with the Grandin Theatre. Four couplets written by Amanda were • • • • ` displayed on the marquee and two free poetry events took place inside at the Grandin Theatre. Amanda hosted the "Poetry in Place" workshop that t - explored finding inspiration for poetry in the spaces around us and invited ' '"—` � participants to think more deeply about poetry and their relationship to the 4 7 ' community we live in.Amanda's project actively engaged the community in _' '+, 4t, : _ —s the art of poetry and was inclusive to those both well-versed and just getting ' t ,4 i `, started in the art form. Through Marquee in Verse and the accompanying f' workshops,Amanda strengthened the network of local writers and poets and ,, :` ' r , connected to her fellow creatives through the written word. Amanda J.McGee in front of one of her Marquee in Verse installations.The poem reads "Petal golden promise/cradle bee sleeping" "I'm very grateful to YOTA and the City for this wonderful opportunity. It's been really amazing to connect to folks with similar interests and to see all the awesome artists in our community. YOTA taught me about how to make an arts career more viable in the long term." -Amanda McGe - ° Neighborhood Centers Model Development Artist in Residence Polly Branch i , - Polly Branch aligned her creative energies with the neighborhoods of Gainsboro and 11th Street Northwest while tracking the development of Roanoke's Emerging Neighborhoods Vision Report. The report identified vibrant neighborhood centers in the city and d '� � `: proposed how building blocks of their success in Southwest neighborhoods could be put in place to foster greater quality of place in other neighborhoods. Polly's longstanding advocacy and 'w ` `' • partnership in Northwest Roanoke served as a foundation as she ,? asked questions such as, 'How can the City build trusting �, relationships with residents?"How can art help a neighborhood and residents feel seen and heard?' 'How can the City better engage 4 residents in ongoing processes related to neighborhood ` development. Her activities included block art Polly Branch engaging children in art making p y participation, activities physical improvement such as new paint on buildings or flower pots on streets, informal visioning sessions with residents and event attendees, and will continue into 2024. "The YOTA programs have increased awareness of the potentials in artmaking and building relationships. I've witnessed the arts bringing people together towards a common goal and I have been very conscious of how the arts can approach community issues in very different ways." - Polly Branch 26 The Benediction Project Charlie Brouwer • _ -, 4 . 4 f Sculptor Charlie Brouwer has been exploring connections of community ,ti,, and faith with his Benediction Project. The project is the result of Charlie's 6 a ' j $ realization that public art and many religious traditions have interests in *- helping the community. He wondered what ways art and religion could work together. Funded through an Art Matters grant, the sculpture Benediction traveled to nine different places of worship across the s .t t J .., community and resided in a public facing manner in front of each site for __ 40 days. Participation in the project was free and the goal was to span a . -� diversity of faith traditions or denominations, and for the project to appear in each of the city's quadrants and in the county. The sculpture offers a / blessing to the Roanoke community and the residency at each site allows {- - for the hosts to reflect on how they are serving their community. The Charlie Brouwer(center)moving Benediction Benediction Project is centered around art serving as a connection between across the Martin Luther King Jr.Bridge, places of worship and community. December 2022 CI #t' 0 1•r •i Learn more about the Benediction Project �••�'�r'r.i o and see the past sites of the sculpture i ' ram. Chief Communicator & Network Builder Artist in Residence Samantha Meyer >".,, R 44 Throughout the year, Samantha Meyer has been working to get the word out � `� , "'i iMt about all of the events related to the Year of the Artist and to highlight the s - '' ow �`. . ongoing projects from fellow Artists in Residence and Art Matters grantees. ....iii., r t °r. r Every week, Samantha created and published an email newsletter that _ � reached over 1,300 people in the community. Remarkably, she created _ reliable content that encouraged an open rate of more that 45%. The newsletters played a key role in informing the community about the y workshops, performances,exhibitions, showcases, celebrations (and more) related to arts and culture that were taking this year- resulting in a large network of artists, creators and collaborators that showed up to support each other. Samantha also created this document, "A Year of Creativity, Collaboration and Community," capturing the goals, experiences, and learning Samantha(right)with City of Roanoke Arts& outcomes of the year. It celebrates and reflects upon the hard work that has Culture Coordinator Douglas Jackson at the taken place during the Year of the Artist. Daisy Art Parade "1 am incredibly inspired by all of the projects that have taken place this year. I had no idea how much of an impact the arts can play when used to engage the community. The arts have always been a very important part of my life but my participation in YOTA has further solidified how essential the arts really are;not only in my life but in the happiness, health, and overall well-being of every community. It was so important to me to highlight that in this review and I hope I did this spectacular year justice." -Samantha Meyer 27 I I Grandin Village Art Walk Walls that Unite , a 1 3 —r f The mural walk in Grandin Village Through a collaborative partnership between the Grandin Village Business Association, the Roanoke Arts Commission, and the Roanoke Natural Foods Co+op, a new series of murals was installed in historic Grandin Village. Dubbed "The Grandin Village Art Walk," the outdoor installation of murals is located on the south facing wall of the Roanoke Natural Foods Co+op in historic Grandin Village, in the ally between the Co+op and Pinnacle Bank. Walls that Unite is comprised of nine mural panels, each painted by a different artist, the work explores the values that unite a strong community. The nine mural panels feature themes of love, inspiration, courage, family, diversity, gratitude, hope, respect, and strength. "We have always believed that the historic Grandin Village is a fertile commercial district for public art, and that we had the space and desire to have more art for our residents, business owners, and visitors. The Walls that Unite project is a great example of how private neighborhood organizations and businesses can work together with the Roanoke Arts Commission to utilize public spaces to feature local artists and make our community more attractive through original art," said Grandin Village Business Association President, Ian Fortier. "We believe the Art Walk is one of the largest multi-mural installations in the region, and we are beyond pleased to feature these artists and their works in the finest mixed-use, pedestrian, boutique commercial district we have in Southwest Virginia."1a di;. Learn more about the Grandin Village Art Walk 28 J 0 O Jac u�cx x roc x l _____ 1. , ; .... .„t li — - 4 , , , .4 ..... , . ..........* „ .._,_ , ., , „.„,_ , ..,„„„ ,,,,,„ ,,„:, . . ,, .1.- ---.. - ' -4.,. i ; ., , o ' 4 I f + ► Explore & Experiment iii,? , ,--*) ' , . 4 _ , ,I ' • Participants of Katherine Devine's "Art of Owning a Business" workshops taking part in a warm-up movement exercise The Year of the Artist has been twelve months of exploring and experimenting because the City of Roanoke has never had a program like this before. This year has proven that we are living in a community where where we can try new approaches, see what's possible, and give opportunities to artists to expand their practices and engage as community based artists. YOTA participants took on projects that were new types of projects, allowing them to go outside of their comfort zone. Alongside artists, residents explored how they participate in the arts as a creator, supporter, consumer, advocate, and more. 29 Roanoke Interfaith Pilgrimage Project Casey Murano Art Matters grantee Casey Murano worked with religious communities in the area to create collaborative works of art reflecting on pilgrimage, interfaith community, and a resilient Roanoke Valley. Casey simultaneously explored her personal artistic practice and expanded her body of work. She developed relationships with many faith-based organizations across the Valley and engaged with themes of faith, art, and service in Roanoke, planting seeds with many different communities. She developed and delivered workshops centered around creativity and worship and learned that making art often invites vulnerable conversations Casey Murano,Restoring Faith,2022,gouache and practice in listening attentively and nonjudgmentally. Casey explored on canvas,36"x 36". Donkeys began her role as an artist, showing that another way of being is possible, one appearing in Casey's sketchbook after listening that is grounded in community, simplicity, prayer and service and filled to a conversation about Habitat for Humanity. She sees donkeys as animals who teach with joy and beauty. perseverance in the midst of difficult times. "Participating in YOTA has felt like a door opening, one that affirms and gives form to my inkling dream of growing into a community-based artist. I've been grateful for the practical tools to help make such a life possible and the commitment to exploring community-based approaches. I feel energized to know that there are creative folks in Roanoke who are working with a shared understanding of artists being active citizens, creatively engaged with the local community."- Casey Murano Neighborhoods of Opportunity- Northwest Roanoke Artist in Residence f . Lacey Leonard Artist in Residence Lacey Leonard explored the neighborhoods in Northwest Roanoke through film. Lacey developed the "NW x NW Documentary" which ! will feature artists, residents, and historians telling the story of the Northwest �I I Neighborhoods of Roanoke. Through the history of the place, viewers will learn how the city became divided, how NW neighborhoods live now, and the community's vision for reimagining its future.As a collage artist, Lacey intends 4 on creating the film like a collage. Community members are encouraged to `$4 `' ' ,`d submit their own footage and show their perspective. The footage will then be �r • linked together by an larger storyline. Through her artist residency, Lacey gained more insight into her community, increased her professional and artistic t "�•-�� skills, and made meaningful and long lasting relationships. Lacey Leonard interviewing Northwest artist Jahni Quen "The greatest benefit I experienced from participating in YOTA was the opportunity to learn a new medium which allowed me to connect with the community in a completely different and inspiring way. The funding and framework provided by YOTA gave me deeper insights into the lives of people around me that I can share with a larger audience through film." -Lacey Leonard 30 Roanoke Harvest Dance Theatre Project Susanna Young Funded through an Art Matters Grant, Susanna Young explored bringing dance and agriculture together. "These Labored Hills" was a three-part series of dance-theater expressions by The Star City Ballet and farmers and gardeners throughout Roanoke. Other collaborators City Circlesingers,Star Circlesin ers, Katie Struble, Friends of Evan Spring, Verona Thomas, The Harvest Collective, Garden Variety Harvest with Lick Run Farm, and Roanoke Community Gardens. The performances took place at different community gardens or farmlands. Susie choreographed the dance to build a connection between art and nature, land, and food. In rehearsals, the dancers created movements from the poetry they wrote about gardening and working in community. The final performances were interactive and immersive. The audience and performers even got to share a bountiful salad made Dancers performing"These Labored Hills" with locally grown ingredients. "I'm floored at my community's willingness to do such a weird experiment. Their faith and trust in the process, a process which was based on emergence and not entirely clear until the week of the show, was humbling and really beautiful." - Susanna Young Oliver W. Hill Justice Center Youth Art Projects - .. Heather Marshall <`= Art Matters Grantee Heather Marshall engaged local youth with art making by offering free workshops throughout the summer of 2022. Heather led six day-long studio workshops for City of Roanoke students between the ages of 13 to 19. The mission was to create a set of artwork for permanent display in the remodeled Roanoke City Juvenile and a Domestic Relations Court waiting area. The students explored working with different media including acrylic, watercolor, pastel, charcoal, pencil, ink, and more as well as experimented with making art in different genres including 4. abstract, non-objective, kinetic, mixed media, print, and landscape. Students participating in the studio workshops "I feel the overall vision of creating artwork driven by youth around the concept of bringing some a.{ :, mental and emotional relief to constituents who find themselves in the JDR court preparing to face 0 often very difficult court proceedings is lovely and motivating. The kids brought in ideas and 041 s imagery I never ever would have selected. They brought in spirituality, fantasy, animals, color, and '' ..i playfulness inspired by their own life experience. I have enjoyed finding common threads between their work to create connections from piece to piece." -Heather Marshall Visit the students'online gallery. 31 — * ^ 't A- ' s Dorothy Gillespie Mural Restoration E FagE 4crEg __ _ -- -- Before and after photos of Accentuated Forms in Space Accentuated Forms in Space, a 44-year old mural designed by renowned artist, and Roanoke native, Dorothy Gillespie was restored between April 24 and May 12, 2023 to celebrate the Roanoke Arts Commission's 40th anniversary. Painted in 1979 from a 1975 design done in pastel by renowned artist Dorothy Gillespie, the work has been called "fluid and playful." For more than two decades, area residents and art lovers have called for a revival of the work. The mural was painted by Jack Fralin and Dana James of Best Bet Arts and Media. "I spent a lot of time researching Ms. Gillespie's color palette," said Fralin. "We think of the colors as pastel and muted. But they weren't. They were a vibrant look toward the future. While we're replicating the past with this mural, we're also looking ahead. We're always looking ahead, and I think that's a fitting posture for Roanoke." r rzi as 1a-; h Read the full story about the Dorothy UZI 1'-4-'} Gillespie Mural and its restoration. 32 '....:,-;:-.. x - `:' i' i - -l''' ' . . ,, It y Engage with a Sense of Play & Have Fun [ ,„,, .---:-------w' \ ,. // :-, z #.' lAi:i#ti t4 4 ' „,..47' i4.000,6 `'4401,21Y AL, jpi - „,4#,, , ,i - ,,„ idr am 111 , . J/Ir- , L. a N. f/ -,r1 411116 Drawing completed by Art Matters Grantee Olivier Bisanga of Otu Kojo, Katie Trozzo, and Pedro Szalay enjoying a drum circle at the YOTA winter celebration It was important for us to have fun this year and recognize the joy that the arts provide is a valuable and essential part of life. Having fun is also key in creating a gateway experience. Fun gets us to try new things. Individuals who find joy in participating in the arts are more likely to keep pursuing creative activities and further imbed the arts into their lives. 33 �, t Daisy Art Parade &Southeast Roanoke Artist in Residence . `' — Brian Counihan Throughout the year, Artist in Residence and Art Matters grant ee ee Brian Counihan worked to organize a large, upbeat, family-friendly event that showcased all of Roanoke's creativity. Working with different groups in the tr„: ) nt community including Community School students and SE Neighborhood .. ' 4 . .., residents, Brian lead workshops on paper mache u' °�� 4 %� puppet-making and giant I puppet operation to prepare for the Daisy Art Parade. The parade took °A place on Saturday,April 15, which is World Art Day. During the sunny spring i afternoon, hundreds of Roanoke residents of all ages gathered on Henry Brian Counihan walking in the Daisy Art Parade Street and sported vibrant costumes and showed off the props they had been making for the past several months. Ear-to-ear smiles, laughter, and Q■ t;`a�i immense joy from parade participants and audience members filled the j '• 44"'" streets of Downtown Roanoke that afternoon. Brian and others hope to ,�••,�� make the Daisy Art Parade an annual event. 0a�•TBehind the scenes of the .6".+' — Daisy Art Parade "The greatest benefit for me was being able to say the city recognizes the CI '•—� importance of the arts and that I was doing something that the city supports. •}.fi �� •, Artists are often viewed as being flakey,self-indulgent of involved in trivial in 3 "' activities and YOTA helped our citizens accept us as doing something Learn more about the valuable." El_ .1• : Daisy Art Parade -Brian Counihan Singing Circles Katie Trozzo &Joy Truskowski Art Matters grantees Katie and Joy of Star City Circlesinging partnered with five local organizations to offer circlesinging events and activities , specially designed for their communities. Circlesinging is a spontaneous, improvisational community-singing experience. Leaders t ,, create improvised parts and lead the group in spontaneous song. The circlesinging sessions are open to everyone and individuals , r- 1 ` participating do not have to have any musical or singing experience making the activity very inclusive. Katie and Joy work to create an uplifting and empowering experience for participants of their singing circles and encourage them to step outside their comfort zone and just have fun. ` Circle singing with ArtsReach youth "We incorporate a lot of games that help us connect with our inner child Qi n ti�ti and help us to be playful again. It also helps us connect with each other 1. because we're listening to each other in a way that we're not used to. b... k:f r When you're in the moment and making it up as you go along, you have to Q� be present and connect with each other. -Joy Truskowski ' �t. Lc "What is circlesinging?" 34 Back to Black Arts Show Toya Jones r e.. - On June 25, 2022 a daylong celebration of Black culture took place a L.. in Downtown Roanoke. The Back to Black Arts Show, spearheaded m i ' ' ., ;re f by Art Matters grantee Toya Jones, hosted over 30 vendors lined irt t the streets selling food, clothes, and art.er IN " 4* i:., Z The event featured spokenI + ^ 1 P a ' word, music, visual art, and vendors all from local Blac k artists and y purchased entrepreneurs.preneurs. Families enjoyed food, art from members of their community, danced, sang, and more! The event successfully Ncelebrated the creativity of Roanoke's Black community and allowed participants to come together for a supportive and uplifting event. Local youth enjoying the Back to Black Arts Show p; "It was important to shine a light on young, local Black talent in our ,. r "� area. Showcasing art in all forms. I didn't want to just stop there. I .. ;, wanted to make it a fun, family friendly event for all walks of life." 1 "Roanoke community celebrates Black .` -Toya Jones culture at first Back to Black Art Show" y Drum Circles and Recital Otu Kojo PiFunded through an Art Matters grant, Otu Kojo conducted ten drum circles at different locations across the Cit Y g g, en a in g groups of all T ages and experience levels with the art of African Drumming. ;i .-. Drumming at spaces such as the Melrose Library and the EnVision g Center, Otu brought great joy to others through his music. In N collaboration with Local Colors and CommUNITy Arts Reach, Otu and others performed at the Claude Moore Education Complex for an evening celebration of African cultures in November. Otu's drumming ` encourages spontaneity and it's almost impossible not to dance while . u. listening to the rhythm and beats. He played at the YOTA winter Otu Kojo(seated)conducting a drum circle celebration and fellow artists broke out into a spontaneous dance circle! "Its always exciting to hear and see new drummers play the beats and find how they are part of the whole group working together. I have begun teaching dancers too. When they can be on site during a drum class, it will energize the new drummers." -Otu Kojo 35 "f".Ft4, .,... r ems... ---- ��''. t_ T w t-- 'st,! ,,�,.v.6sc.�st= � -. �F.i — ,�"i',_aa+ t►CkA,s1��R'i� \ ' N F „ ��3 �4' 'sue"_- v � a."-' , . �-J�- .. i t _.tH w- ``�tiC` -l ` . L 'a...t pry_..z_ K "�p �':.} +�s `C Projects Still in Progress g ess _ , .....--• '421'...../40.-.:.‘'.-' - .4410.2311"Irr—/, ilrifik --:41:4141iniblih,-'‘ ".. N. as +d3 �,.— y jcJ F - ._ -- �"�--v. 'cam; `-'._..=.�fN.-�-- -�► .,�.�f�. t ;. Artwork by Artist in Residence Polly Branch. 11 Topical Online Art Gallery Rachel Austin The artist will pilot, manage, and market an online gallery and engagement space featuring the work of local artists on environmental and humanitarian topics. Like Moonlight on Water Film Kayla Saunders The artist will produce and premier a short film exploring a hopeful dancer who loses her hearing yet remains determined to pursue her passions. Mill Mountain Star Play Richie Cannaday The artist will explore untold stories in the development of Roanoke's iconic star, culminating in the staged reading of a new short play that celebrates the community with a sense of possibility and belonging. Culinary Arts Portrait Project Aaron Spicer The artist will create a series of portraits that highlight underrepresented culinary artists in the Roanoke Valley. 36 What's next? r Q YEARS I)/I • 4 . PROGRESS , �. ART FUN APPLY BY JULY 12 An all-discipline, paid call for original portraits of- - C4 MI EC T Roanoke''s creative residents,business owners,and • change makers who are making it all happen right Fiere, THE ARTS. right now in the Star City. • ENTREPRENEURSHIP, S •A '4° CULTURAL. -` AP1flKE 4"PLACEMAKINGIN — -� ;, . # Erna wtnE�vT ROAN EKE UiRGINIQ .. , � - IMPIIN 2023 marks the 40th anniversary of the Roanoke Arts Commission. During the 2023-2024 fiscal year, we will be celebrating 40 years of progress, art, and fun! This year, the Roanoke Cultural Endowment and the Roanoke Arts Commission are leading a variety of partners in exploring the power of the arts in making Roanoke a stronger community. As part of that work, a six-part Buzz television series is investigating the arts in wellness, student engagement, collaboration, social impact, and more. -�� - � With the June 21 launch of O_L _BRA�I IL the Arts + Economic Development episode, the Roanoke Arts Commission invites artists to watch the episode and listen to the song, It's Here, by Bryan "Harvest Blaque" Hancock, JP Powell, and collaborators. We think you'll be inspired to help us show that it's right here in Roanoke that something important is happening. 0 ` ••• 0 • • • r -• •dr lilt!ri It's Here- Roanoke, Virginia I Buzz 37 What's next,? RE WE'RE BRINGING , , .1( iFREE ART RESOURCES TO HELP YOUR NEIGHBORHOOD ACHIEVE ITS GOALS In early 2024, Roanoke WWUV KEAR RQANOTS nor`/uEl.-HBORS neighborhoods will have access to a catalog offering arts activities that HOW TO PARTICIPATE you can bring to your • Sign up as on interested neighbor at roanokearts.org/neighbors. We'll keep you neighborhood...for free! updated. • Plan your 2024 goals and outcomes. Consider neighborhood events such os a May • "* neighborhood day, Notional Night Out, block Fes. parties,park picnics, and your annual meeting. #' '.it,, .. I . `' • January'24 Review- the catalog,Arts - I� Connect Neighbors, online and in print, s e _,w' � a featuring 50 potential arts engagements. • '24 - alongside � <,r�, - Winter neighbors, match your 0: Z goalsand even ts n is with arts offerings. t--_.. • Request the free programming from the City. • Spring - Foil '24 - hold events. troinings,and e performances that connect neighbors! Artists will also be available to help nerghborhoode • Fall`24 _ Share the success of your work with the Daisy Art Parade--April 15,2024 p •cp7rp l"r us& apply for a next-steps art project grant! # HAT KIND OF RESOURCES WILL BE AVAILABL-4.: Activity based n.•,orkr s • Performances a Physical art profec s, i.:e..scu1'pfiAre or murals ' CC) �r " • Interactive walking tours or activities on relevant subject, like local architecture 110 • Facilitation of neighborhood art ro ! • And more! We'll have a full list in December.; r ;..�, Get more information z , NATIONAL �•,, : and submit a proposal at .� 1 40YEARS j' y ENDOWMENT 0,: roanokearts.or n h ROANOKE P4 RESS 1 :ARTS . ----- gLg born ARTS COMPAI . ART FUN , i , 7. °rN� Q, R 38 JO F��,� CITY OF ROANOKE OFFICE OF THE CITY CLERK z ik- 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@.roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ September 19, 2023 Assistant Deputy City Clerk Enteros Design, PC Attn: Gil Entzminger 7 N. 25th Street Suite A Richmond, Virginia 23223 Dear Mr. Entzminger: Enclosed is a copy of Ordinance No. 42784-091823 to (i) to repeal all conditions proffered as part of a previous rezoning on property located at 2502 Melrose Avenue NW, enacted through Ordinance No. 35433-070201 relating to uses permitted, lighting, and substantial conformity with a site plan and (ii) to rezone the property from IPUD (c), Industrial Planned Unit Development District with conditions, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design. The above referenced measure was adopted by the Council of the City of Roanoke at the regular meeting held on Monday, September 18, 2023. Sincerely, C.Ltd-cd- tiY1A-C--41-r Cecelia F. McCoy, CMC City Clerk Enclosure c: Tina Carr, Secretary to the City Planning Commission Adjoining Property Owners and Interested Parties September 19, 2023 Page 2 Vincent A. Board 1547 Westside Blvd NW Roanoke VA 24017 East Coast Petroleum and Trading, Inc. 2817 Lansing Drive Roanoke VA 24015 Yaser K. Barakat 750 Caldwell Street, N.W. Roanoke VA 24017 Rafat M Srour 509 24th Street NW Roanoke VA 24017 City of Roanoke P. O. Box 13145 Roanoke VA 24031 Goodwill Industries of The Valleys, Inc. P.O. Box 6159 Roanoke VA 24017 Goodwill Industries Of The Valleys Inc. 2502 Melrose Avenue, NW, Suite A Roanoke VA 24017 Rock Solid Enterprise LLC 1613 Lancaster Drive, NW Roanoke VA 24017 David A. Ramey, Jr. 2501 Melrose Avenue, NW Roanoke VA 24017 William White, Sr. 3698 Partridge Lane, NW Roanoke VA 24017 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of September 2023. No. 42784-091823. AN ORDINANCE to (i) repeal all conditions proffered as part of a previous rezoning on property located at 2502 Melrose Avenue, N.W., Official Tax Map No. 2420205, enacted through Ordinance No. 35433-070201 relating to uses permitted, lighting, and substantial conformity with a site plan; and (ii) rezone property located at 2502 Melrose Avenue, N.W., Official Tax Map No. 2420205, from IPUD(c), Industrial Planned Unit Development District with conditions to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design; and dispensing with the second reading of this ordinance by title. WHEREAS, Enteros Design, PC, on behalf of Goodwill Industries of the Valleys, Inc.,has made application to the Council of the City of Roanoke,Virginia("City Council"), to (i) repeal all conditions proffered as part of a previous rezoning on property located at 2502 Melrose Avenue, N.W., Official Tax Map No. 2420205, enacted through Ordinance No. 35433-070201 relating to uses permitted, lighting, and substantial conformity with a site plan; and (ii) to have property located at 2502 Melrose Avenue, N.W., Official Tax Map No. 2420205, rezoned from IPUD(c), Industrial Planned Unit Development District with conditions to MXPUD, Mixed Use Planned Unit Development District, subject to development of the property in conformance with a Development Plan, as set forth in the Zoning Amendment Amended Application No. 1, dated August 18, 2023; 1 WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2-540, Code of the City of Roanoke(1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on September 18, 2023, after due and timely notice thereof as required by §36.2- 540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the rezoning of the subject property, and for those reasons, is of the opinion that the hereinafter described properties should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.2-100, Code of the City of Roanoke(1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, is hereby amended to reflect that (i) repeal of all conditions proffered as part of a previous rezoning on property located at 2502 Melrose Avenue, N.W., Official Tax Map No. 2420205, enacted through Ordinance No. 35433-070201 relating to uses permitted, lighting, and substantial conformity with a site plan; and (ii) property located at 2502 Melrose Avenue, N.W. Official Tax Map No. 2420205, be and hereby is rezoned from 2 IPUD(c),Industrial Planned Unit Development District with conditions to MXPUD,Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design, and as set forth in the Zoning Amendment Amended Application dated August 18, 2023. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. 3 • ti`S4O� r� CITY COUNCIL AGENDA REPORT - To: Honorable Mayor and Members of City Council Meeting: September 1 8, 2023 Subject: Application by Goodwill Industries of the Valleys, Inc., to (i) to repeal all conditions proffered as part of a previous rezoning on property located at 2502 Melrose Avenue NW, Official Tax Map No. 2420205, enacted through Ordinance No. 35433-070201 relating to uses permitted, lighting, and substantial conformity with a site plan and (ii) to rezone the property from IPUD (c), Industrial Planned Unit Development District with conditions, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design. Summary: By a vote of 4-0, with Commissioners K. Atwood, K. Berry, and S. Glenn absent, the Commission recommends approval of the rezoning request, finding that the Amended Application No.1 is consistent with the general principles within the City's Comprehensive Plan, Loudon-Melrose/Shenandoah West Neighborhood Plan, and the Zoning Ordinance as the subject property will be developed and used in a manner appropriate to the surrounding area. Application Information: Request: Repeal of Proffered Conditions Rezoning to Planned Unit Development Owner/Applicant: Goodwill Industries of the Valleys, Inc. Agent: Gil Entzminger, Enteros Design, PC City Staff Person: Katharine Gray, Principal Planner Address: 2502 Melrose Avenue NW Official Tax No: 2420205 Site Area: +/- 10.23 acres Relevant Plans: Loudon-Melrose/Shenandoah West Neighborhood Plan Proposed Land Use: Mixed use building with uses as listed on PUD plan Future Land Use: Commercial Corridor Filing Date: Original Application: July 31 , 2023 Amended Application No. 1 : August 1 8, 2023 Public Notification and Outreach: • Roanoke Times Legal Advertisement (runs two-consecutive Tuesdays) Required Public Notice - • Letters to Property owners abutting subject State of Virginia Code property (includes across street/alley) • Direct notice by mail includes neighboring localities if applicable Required Public Notice - • Posting a sign on the subject property with City of Roanoke Zoning hearing date and contact for additional Code information • Posting applications - applications received are posted on the PBD Board & Commission page, providing instant access to the full application and supporting documentation • CivicSend Notices - Email notification subscription to share information with citizens and stakeholders according to PBD Outreach Beyond their preferences. Land Use Applications State/City Code touch the inbox of subscribers at least 2 Requirements times - 1 ) Application filed; 2) Agenda and Staff Report Posting; 3) Amended Information, if applicable • Neighborhood Leaders and Civic Stakeholders Email Notice - Direct email to leaders to share information; coincides with CivicSend Notices • CivicSend Notices for land use applications typically reach more than 1 ,800 subscribers • All applicants are strongly advised to PBD Recommended discuss project with area neighborhood Applicant Outreach organizations and/or civic leagues and adjoining property owners and/or tenants Applicant Outreach • Unknown. 2 Background: The building and site was developed in 1965 for a large retail sales establishment use. That use was later discontinued and the building uses then included hvac wholesale and storage. In 2004, the building was converted into a factory, office, and warehouse use for Goodwill Industries of the Valleys, Inc. (Goodwill). The building has been used by Goodwill and other partners, such as the Melrose Branch Library, since that time. Goodwill has been an active community member over many years and now seeks to convert the building into a community hub to further revitalize the neighborhood center area. They propose to renovate the building for a mixture of uses including: a grocery store, adult education center, health and fitness facility, financial institution, medical clinic, and library. However, that mixture of uses is not permitted within the current IPUD, Industrial Planned Unit Development District, or with the existing proffered conditions. Therefore, the applicant desires to repeal the existing proffered conditions and rezone the property to MXPUD, Mixed Use Planned Unit Development District. Proposed Use/Development: The applicant proposes to rezone the parcel at 2502 Melrose Avenue NW to MXPUD to enable the renovation of the existing building for a mixed use building containing neighborhood center type uses (education, health & wellness, finance, nutrition) as listed on the PUD plan. The property has existing proffered conditions, enacted by Ordinance No. 35433-070201 that the applicant requests to repeal, as follows: 1 . Only the following permitted uses shall be permitted: a. Principal permitted uses in the LM, Light Manufacturing District, as listed in the Roanoke City Code Section 36.1 -249. b. Nonresidential uses permitted in the C-2, General Commercial District, Section 36.1 -206, provided that the total gross floor area devoted to these uses does not exceed fifteen (1 5) percent of the gross land area within the IPUD. 2. Lighting shall be shielded from adjacent residential areas. 3. The development of the property shall be in substantial conformity with the attached development plan prepared by Rife and Wood dated April 5, 2001 , which is attached as Exhibit C. 3 The proposed uses allowed are: • Financial institution • Medical clinic • Office, general or professional • Mixed-use Building • Retail sales establishment, not otherwise listed • Community center • Health and fitness facility • Day care center, child • Educational facilities, business school, or non-industrial trade school • Library • Museum • Accessory uses, not otherwise listed in this table • Electric vehicle charging stations The owner's intent is to leave the majority of the building exterior intact with particular items added to the front and side per the plan to create a more welcoming place for visitors. The additional items include new entries, canopies, pedestrian plazas, and murals/signage. The remainder of the site includes parking to the front and side of the building and a new pedestrian path from 24' Street to the northeast corner of the building. Considerations: Compatibility with Surrounding Land Uses: The property requested to be rezoned was used for Goodwill's headquarters and distribution center for the past 15 years. The property is surrounded by multiple-purpose and planned unit development district zoned property. The rezoning to MXPUD would permit low to moderate intensity commercial uses in an existing building in a manner that keeps uses and form of development appropriate in a commercial neighborhood center area. Zoning District Land Use North CN, Commercial Neighborhood Personal service establishment, office, single-family detach dwelling South MX, Mixed-Use Vacant and Community garden East CN, Commercial-Neighborhood; Office, Retail sales CG, Commercial-General establishments West INPUD, Institutional Planned Unit School; Development; Park ROS, Recreation and Open Space The future land use plan from City Plan 2040 designates this area for Commercial Corridor Use. 4 Applicability/Appropriateness of Proposed Zoning District: The purposes of the MXPUD District are to encourage the orderly development of mixed residential/commercial sites and to encourage innovative development patterns that create a desirable environment, particularly for lots which contain a number of constraints to conventional development. These regulations are designed to achieve the following objectives: 1 ) Promote efficient use of land and infrastructure through high quality urban design; 2) Promote a development pattern in harmony with existing development and the objectives of the City's Comprehensive Plan; 3) Permit a compatible mix of commercial and residential uses; 4) Provide safe, efficient access and traffic circulation; 5) Create opportunities to use new technologies in managing the quality and quantity of stormwater; and 6) Encourage the preservation of steep slopes, floodplains, historic structures and areas, and unique, natural, or geological formations. This particular proposal would allow the renovation and reuse of an existing big box building within the City of Roanoke into a building with commercial uses compatible with the surrounding neighborhood center area. Availability of Other Property: The proposed development is to be a renovation of an existing building to enable the continued productive use of the building. As such, there are no other properties immediately adjacent, other than those in the rezoning request, which are available, similarly situated, and zoned to allow this type of development. Consistency with Comprehensive Plan: Both City Plan 2040 and the Loudon-Melrose/Shenandoah West Neighborhood Plan encourages complete neighborhoods that provide goods and services that support a high quality of life for citizens. The revitalization of a large big-box building within a neighborhood center area, in a manner appropriate to the surrounding area, is consistent with this type of context-sensitive development to further develop a complete neighborhood. Policy/Action Plan Applicability to matter LBE Priority Two: Complete Comprehensive Rezoning to a MXPUD zoning Neighborhoods Plan', Livable district allows a large big-box Policy 4: Support development/ Built Environ- building to be reused for a redevelopment of commercial ment Theme mixed-use community hub corridors and large commercial with multiple low to moderate ' City Plan 2040, City of Roanoke, 2020 2 Loudon-Melrose/Shenandoah West Neighborhood Plan, City of Roanoke, 2002 & 2010 5 Policy/Action Plan Applicability to matter centers to compliment surrounding intensity uses. These uses are neighborhoods needed within the community and compatible with the surrounding neighborhood center property. H.C. Priority One: Wellness Comprehensive The proposed development Policy 2: Provide equitable access to Plan, Healthy would create a central health education, programming, and Community neighborhood resource hub resources needs of all users. Theme that provides access to health information, tools, and resources that can serve many community members from the neighborhood center location. H.C. Priority Four: Access to Comprehensive The proposed development Affordable Healthy Food Plan, Healthy returns a full-service grocer to Policy 1 : Support public-private Community the neighborhood center at partnerships to improve access to Theme Melrose and 24th Street NW, healthy food and eliminate food making healthy food easier to deserts within the City obtain for the community. Economic Development Neighborhood The proposed development Policies: Plant, pg. 49. incorporates the Encourage the development of redevelopment of the large commercial establishments that are IPUD site to include several of compatible with the neighborhood. the neighborhood center type Actions: uses that have long been • Attract a large grocery store to desired by neighborhood the area. residents. • Market the IPUD site at 24th Street and Melrose Avenue for redevelopment Comments on Application: Planning Commission Work Session: The overall project and need for a traffic impact study were discussed at the Planning Commission work session. The applicant filed an amended application incorporating the traffic impact study and improvements required into the development review process. Interdepartmental Comments: General comments were provided from the Western Virginia Water Authority and the Fire, Transportation, and Planning Building and Development departments related to: water and sewer availability, fire code, transportation 6 requirements, building and zoning subdivision requirements, and the permitting process. Public Comments: No comments received. Public Hearing: No comments received. Conclusions and Recommendations: The principal consideration is whether the proposed rezoning is consistent with the general principles within City Plan 2040 and the Loudon-Melrose/Shenandoah West Neighborhood Plan. The proposed change allows for the creation of a neighborhood hub with a particular combination of low to moderate intensity commercial uses within an existing big-box building in the neighborhood center at Melrose Ave and 24th Street. The change also allows for upgrades to the big- box building as shown on the PUD plan that make it more inviting to neighborhood residents. The repeal of proffered conditions and rezoning to MXPUD is appropriate to the surrounding area and in keeping with the goals of these plans. Frank C. Martin, Ill, Vice-Chair City Planning Commission Enclosure: Attachment A, Zoning District Map Distribution: Robert S. Cowell, Jr., City Manager Angela O'Brien, Assistant City Manager Chris Chittum, Executive Director of Community Development and Placemaking R. Wayne Leftwich, Jr., Planning Manager Katharine Gray, Planning Commission Agent Timothy Spencer, City Attorney Laura Carini, Senior Assistant City Attorney Brandy Tabor, Goodwill Industries of the Valleys, Inc. Gil Entzminger, Enteros Design, PC 7 tlg l'gtl ,`i � ?-fi rt j ,iz `' 'Q o • ` D > iti'cY� r>' � tC rF c L'Ix,G1 iE ?tt?rF .tt r 1t_ t ' ?•`'t'�.�LL 2?i? 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Roanoke,Virginia 24011 1a Hera tO Print Phone: (540)853-1730 Filing Date: August 18,2023 Submittal Number: Amended Application No.1 ❑ Rezoning,Not Otherwise Listed ❑x Amendment of Proffered Conditions ❑ Rezoning,Conditional ❑ Amendment of Planned Unit Development Plan ❑x Rezoning to Planned Unit Development ❑ Amendment of Comprehensive Sign Overlay District ❑ Establishment of Comprehensive Sign Overlay District Address: 2502 Melrose Avenue,NW,Roanoke,VA 24017 Official Tax No(s).: 2420205 Existing ❑ Without Conditions Ordinance Zoning: INPUD,Institutional Planned Unit Developme I With Conditions No(s).(If 35433-070201 1] Planned Unit Development applicable): Requested ❑ Without Conditions Proposed Zoning: MXPUD,Mixed Use Planned Unit Developmei With Conditions Land Use: Mixed Use Development x❑ Planned Unit Development Name: Goodwill Industries of the Valleys,Inc. Phone Number: +1 (540)815-1514 Address: 2502 Melrose Avenue,NW,Roanoke,VA 24017 E-mail: btabor@goodwillvalleys.com •,_51zycA parry Nine's Scutum' - Name: Phone Number: Address: E-mail: Appl cam's&velure: Name: Enteros Design,PC Phone Number: +1 (804)861-1200 Address: 7 N.25th Street,Suite A,Richmond,VA 23223 E-mail: gil@enterosdesign.com Authaize0 Agent's y£/ Zoning Amendment Application Checklist r Completed application form and checklist. IX Written narrative explaining the reason for the request. r Metes and bounds description, if applicable. PT Filing fee. Ix Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. r Written proffers. See the City's Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item'2(c)'in Zoning Amendment Procedures. Please label as 'development plan'if proffered. (x` Development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance. r Comprehensive signage plan meeting the requirements of Section 36.2-336(d)(2)of the City's Zoning Ordinance. Amended development or concept plan meeting the Application Requirements of item'2(c)'in Zoning Amendment Procedures, if applicable. r Written proffers to be amended. See the City's Guide to Proffered Conditions. r Copy of previously adopted Ordinance. rx Amended development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance. r Copy of previously adopted Ordinance. r Amended comprehensive signage plan meeting the requirements of Section 36.2-336(d)of the City's Zoning Ordinance. P Copy of previously adopted Ordinance. r A Traffic Impact Study in compliance with Appendix B-2(e)of the City's Zoning Ordinance. r Cover sheet. r Traffic impact analysis. r Concept plan. r Proffered conditions,if applicable. r Required fee. *An electronic copy of this application and checklist can be found at www.roanokeva.gov/planningcommission. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. The Melrose Plaza Zoning Amendment Narrative 2502 Melrose Avenue, NW August 18,2023 Proffered Conditions to be Repealed The applicant hereby requests that the following proffered conditions enacted by Ordinance No. 33433- 070201 be repealed as they pertain to the Official Tax No. 2420205: 1. Only the following permitted uses shall be permitted: a. Principal permitted uses in the LM, Light Manufacturing District, as listed in the Roanoke City Code Section 36.1-249. b. Nonresidential uses permitted in the C-2, General Commercial District, Section 36.1-206, provided that the total gross floor area devoted to these uses does not exceed fifteen (15) percent of the gross land area within the IPUD. 2. Lighting shall be shielded from adjacent residential areas. 3. The development of the property shall be in substantial conformity with the attached development plan prepared by Rife and Wood dated April 5, 2001,which is attached as Exhibit C. Existing Uses and Site Conditions Melrose Plaza, located at 2502 Melrose Avenue, NW in Roanoke,Virginia, is a transformational project for the Northwest Roanoke Community. Goodwill Industries of the Valleys has supported the community through its headquarters facility at this site for almost 15 years,and now the organization will transform the building into a facility focused on addressing educational, health and wellness, financial, and nutritional disparities facing the community. The project site is located on a 10.23 acre tract of land identified as Tax Parcel No. 2420205. The property is bound on its northern perimeter by Melrose Avenue, NW, on its eastern perimeter by 24th Street, NW,on its western perimeter by Horton Park, and on its southern perimeter by undeveloped lot (Tax Parcel No. 2420203) owned by Goodwill Industries of the Valleys, Inc. The property is currently zoned Industrial Planned Unit Development(INPUD)with conditions in accordance with Ordinance No. 35433. That Ordinance stipulates that the primary use of the building would be Light Manufacturing with up to 15%of the land area used for non-residential uses permitted in the C-2 General Commercial District. The new proposed commercial uses will exceed 15% of the land area. Therefore,this application requests an amendment to change the zoning to MXPUD, Mixed Use Planned Unit Development. The following information provides supporting documentation in favor of the proposed zoning amendment. Proposed Uses and Development As part of its continuing mission of"Empowering Individuals, Strengthening Families, and Inspiring Communities, Goodwill will bring five new uses to the facility: a grocery market,an adult high school, a financial center, a wellness center, and a future use which could include exhibit space, artists' studios, or 9 W El re Page 1 of 8 The Melrose Plaza Zoning Amendment Narrative 2502 Melrose Avenue, NW August 18,2023 a business center. Each of these entities will focus on the needs of the community to uplift,empower, and improve the lives of its residents. The Market on Melrose-Approximately 25,000 SF: The grocery store will support the Northwest community by improving access to healthy, quality focused food. In addition to providing access to healthy food,the grocery store will provide much needed jobs to individuals within the community.This small grocery store plans to feature: • Deli with hot food offerings • A small eat-in area for the public, campus students and employees • Honor&feature the NW heritage &community members • Full-Service meat&seafood counter • Self and Full-service check out options • LOCAL vendors providing exclusive products • Online order& Local Pick-up The Excel Center-Approximately 23,875 SF: The Excel Center® is a private adult high school and proven workforce development solution that provides adults, 25 years and older,the opportunity to earn his/her high school diploma and prepare for college and a career in selected high demand industries. Students actively enrolled at The Excel Center will have opportunities to obtain industry specific training certifications through offsite partnerships within the local community. Graduates contribute to the local economy by securing employment, earning higher wages, and reducing their use of public assistance. Studied nationally for more than a decade, evidenced based results demonstrate nearly 70%of The Excel Center graduates are employed within six months with a wage increase of 50% resulting in a $9,800 increase in earnings.The Melrose Plaza Excel Center space includes a child watch component. Bank of Botetourt-Approximately 2,000 SF: Bank of Botetourt will create a traditional full-service retail office location at the Melrose Plaza. The bank will incorporate a traditional retail lobby, able to service the day-to-day business of both retail and business customers. The space will include at least three independent teller stations to handle transactional business,three traditional staff office spaces, along with spaces for meetings with mortgage and commercial lenders. Bank of Botetourt will use other multi-purpose space in the building to provide instruction on a wide array of financial literacy topics. Bank of Botetourt plans to offer one full service Automated Teller Machine/Interactive Teller Machine (allowing 24 hour access)for both consumer and business usage. Proposed services include: • Business/Personal Banking • Checking and Savings accounts • Financial literacy training • Student banking • Individual consumer and business counseling 9 W �� Page 2 of 8 The Melrose Plaza Zoning Amendment Narrative 2502 Melrose Avenue, NW August 18,2023 Wellness Center-Approximately 2,887 SF: Roanoke Health Care providers will operate a wellness center offering chronic disease prevention and management, peer recovery and other behavioral health services, health education, and nutritionist services. Small group fitness activities will also be offered.A community health worker will be on-site to provide health education, information, and referral to area clinical care providers. Both walk-in and by- appointment services will be provided. Future uses include pop-up vaccination clinics, well-child screenings, biometric screenings, and dental pop-up clinics. Future use could include provision of clinical care to community residents. Future Use-Approximately 9,770 SF: A portion of the building is allocated to accommodate future uses or partners not yet identified. The potential uses discussed for the space include a museum or exhibit space, artists studios, a small business center, and a co-working space. Multi-purpose room—Approximately 1,391 SF: The multi-purpose room will be a shared meeting space for up to approximately 100 people used as a community meeting room,training room, or rental meeting space.This space will serve non-profits/ community groups free of charge, while for-profit partners will have the ability to host fee-for-service events. Building Administration—Approximately 1,000 SF: Office space dedicated for the overall operation of the facility such as: data room, storage, security office, Melrose Plaza Director office, and general building administration. Common Area—Approximately 8,850 SF: Seating, gathering space, connection point for all building uses with the goal of having ample room for a welcome center, kiosks for pop-up vendors, traveling exhibitors, etc.The plan is to capture the essence of the spaciousness and family-friendly atmosphere. Exterior Design The exterior of The Melrose Place will be modified to remove existing canopies and entrances to allow for the installation of new entrances,wall cladding, signage, and decorative screen panels. The façade improvements will integrate the design aesthetic of the recently constructed Melrose Branch Library on the west corner of the building into the entire facade. The new façade will have a colorful,fun, and inviting appearance that will be attractive for the surrounding community. Custom designed graphic art walls and signage will be incorporated into the exterior walls. The site layout and parking will remain largely unchanged. There will be minimal alterations to the existing sidewalk and curb line on the front of the building to create drop off areas. The number of parking spaces in the main parking lot remain the same, and the service and loading areas on the east side of the building remain existing. 9 I/ Zel Page 3 of 8 r The Melrose Plaza Zoning Amendment Narrative 2502 Melrose Avenue, NW August 18,2023 Justification for Change This proposal aims to address the pressing needs of the residents in this area,which have long suffered from socio-economic challenges, high crime rates, and a lower-than-average life span. It is the intention of the Melrose Plaza to aid in improving residents' overall quality of life and foster community development. This area has been adversely affected by poverty, limited access to adult education, and a lack of essential services, leading to a cycle of deprivation that has persisted for years.The high crime rates have further exacerbated the situation, fostering an unsafe environment and diminishing the quality of life for its residents.The lower-than-average life span highlights the urgency of taking action to improve the overall well-being of the community. Development of the Melrose Plaza will have a transformative effect on the community. By addressing the pressing needs of the residents,we can create a more vibrant and safer environment.The introduction of essential services will attract investments, promote job creation, and encourage further economic development in the area. Additionally,the improved access to healthier foods, adult education, healthcare, and financial services will empower residents to take charge of their lives and break free from the cycle of deprivation and crime. The current IPUD zoning conditions restrict the commercial uses to not more than 15%of the land area. The essential uses proposed for the community will exceed 15%of the land area, and the project cannot move forward without a zoning amendment. The following information supports the justification of this change to allow these important resources and services for the community. Importance of the Proposed Facilities The Market on Melrose A grocery store is a fundamental necessity for any community. Currently, residents in Northwest Roanoke face significant challenges in accessing fresh, affordable, and nutritious food, leading to poor dietary habits and related health issues. By establishing a well-stocked grocery store, we can address food insecurity, promote healthier eating habits, and contribute to the overall improvement of public health within the area. The establishment of a grocery store will have the following benefits: A) Improved Food Security: A local grocery store will ensure consistent access to fresh produce, dairy, and other essential food items, reducing the reliance on expensive and unhealthy alternatives. B) Health Outcomes:Access to nutritious food will positively impact the overall health of residents, leading to a reduction in diet-related health issues such as obesity, diabetes, and heart disease. C) Economic Opportunities:The establishment of a grocery store will create job opportunities for the local community, contributing to economic growth and empowerment. 9a�'I' II Page 4 of 8 The Melrose Plaza Zoning Amendment Narrative 2502 Melrose Avenue, NW August 18, 2023 Bank of Botetourt Access to banking services is a critical aspect of economic empowerment,financial stability, and financial literacy. In the absence of a bank branch in the community, residents are forced to travel long distances, incurring additional costs and time,just to conduct basic financial transactions. By introducing Bank of Botetourt in the Northwest community,we can foster financial inclusion, financial literacy, provide access to credit, and encourage savings among the residents,thereby supporting economic growth within the community. The establishment of a bank will bring the following advantages: A) Access to Financial Services:A local bank branch will provide essential financial services, including savings accounts, loans, and investment opportunities, enabling residents to manage their finances effectively. B) Encouraging Economic Activities:The availability of banking facilities will support local businesses and entrepreneurs by providing access to credit, leading to the growth of micro- enterprises and the local economy. C) Building Financial Literacy:The bank can also initiate financial education programs, empowering residents to make informed decisions about their finances and investments. The Excel Center(Adult Education Center) Education plays a pivotal role in breaking the cycle of poverty and crime. The absence of an adult high school support in the area denies adult learners the opportunity to complete their education, limiting their chances of securing better job prospects. By establishing an adult high school,we can offer educational opportunities,skill development, and vocational training readiness,empowering residents to pursue more fulfilling careers and, in turn, reducing crime and poverty rates. Establishing The Excel Center will have the following positive impacts: A) Workforce Development&Certifications: Students actively enrolled at the Excel Center will have opportunities to obtain industry specific training certifications through offsite partnerships within the local community. Having the opportunity to obtain certifications will propel the student(s)forward in the workforce. As the student(s)obtain employment with increased wages,the economy of the Northwest area will in turn become elevated. B) Access to Quality Education: Local adult high school education support will provide students with a safe and accessible learning environment, encouraging regular attendance and reducing dropout rates. C) Academic Achievement: By reducing the distance students must travel to obtain an adult high school education,The Excel Center will foster higher levels of academic achievement and educational attainment.With The Excel Center offering free childcare to enrolled students, adult parents will have reduced barriers preventing their success of completing their high school diploma. D) Community Engagement:The presence of the Excel Center will encourage community engagement, as parents and residents will be actively involved in their educational development. 9 Page 5 of 8 The Melrose Plaza Zoning Amendment Narrative 2502 Melrose Avenue, NW August 18,2023 Wellness Center The lower-than-average life span of the residents in Northwest Roanoke underscores the need for comprehensive healthcare support.A wellness center can address primary medical care assessment, mental health services, preventive programs, and health education to the community. By prioritizing health and well-being, we can address potential causes of the shorter life span and promote healthier, longer lives for the residents. Justification The rezoning application for a grocery store, bank, adult high school, and wellness center in the Northwest Roanoke area is an indispensable step towards revitalizing the community. By tackling the challenges head-on and providing essential services,we can uplift the lives of the residents, promote well-being, and foster a sense of hope and optimism for a better future. Therefore,the zoning amendment is justified and necessary to allow this project to move forward. Effect on Surrounding Neighborhood As stated in the Justification for Change section,the proposed amendment will have substantial benefits to the community. The availability of fresh food,financial services, adult education, and health and wellness services will help to transform the lives of community residents. The proposed uses and activities on the site are compatible with existing site uses and surrounding neighborhood uses. There should be no negative impacts from the proposed uses. The enclosed Trip Generation Analysis summarizes the anticipated vehicular access to the site. Many of the surrounding residents will walk to the site or take public transportation. Bus stops are conveniently located adjacent to the site. The site was originally constructed as a K-mart shopping center with a traffic volume significantly higher than the existing and proposed uses. Per the City of Roanoke's requirements, a Traffic Impact Study will be performed, and any required improvements shall be incorporated into the plan during the comprehensive development plan review process. Availability of Similarly Zoned Properties After research of existing real estate databases, no commercial properties were found of similar size and features needed to accommodate this development. Approximately 85,000 square feet of contiguous commercial square footage is needed for the project. The Melrose Plaza is ideally positioned and appropriately sized, and no other properties are available with the correct zoning and uses to accommodate this need. Relationship to the City's Comprehensive Plan and Neighborhood Plan The proposed re-development of The Melrose Plaza addresses many of the pillars of the City's Comprehensive Plan (City Plan 2040). Below is a list of priorities as defined in the Comprehensive Plan with a discussion of how the proposed Melrose Plaza might address these priorities. • Interwoven Equality: 9 EiZ&X1 Page 6 of 8 The Melrose Plaza Zoning Amendment Narrative 2502 Melrose Avenue, NW August 18,2023 - Breaking the Cycle of Poverty:The Excel Center® is a private high school and proven workforce development solution that provides adults- 18 years and older,the opportunity to earn his/her high school diploma and prepare for college and a career in selected high demand industries. - Inclusive Culture:The building will present the history and rich cultural legacy of the Northwest community of Roanoke.The building will offer permanent and changing exhibits to the public. • Healthy Communities: - Access to affordable Healthy Food: incorporating a market will support the Northwest community by improving access to healthy, quality focused food.This project will support providing jobs to individuals within the community. - Access to Health and Support Services&Wellness: incorporates a wellness center that will offer chronic disease prevention education and management, peer recovery and other behavioral health services, health education, and nutritionist services. Small group fitness activities will also be offered. • Resilient Economy: - Broad Diversity in Economy: incorporates a mixed-use approach with up to 5 distinct uses. - Conversion of underperforming commercial and industrial areas: utilizes a significant existing commercial property to provide much needed services. - Align economic development with workforce development: integrates adult education facilities and provides employment opportunities. • Livable Built Environment: - Complete Neighborhoods: provides access to much needed affordable and healthy food, financial services, adult education, and community spaces. - Arts&Culture: incorporates exhibits and community spaces. 9 Page 7 of 8 The Melrose Plaza Zoning Amendment Narrative 2502 Melrose Avenue, NW August 18,2023 Metes & Bounds Description Melrose Plaza / 2502 Melrose Avenue, NW, Roanoke, VA Tax No. 2420205 BEGINNING at a point on the southerly side of Melrose Avenue, N. W., corner to the Forest Park School property, thence with Melrose Avenue, N. W. the following five (5) courses: a curve to the right having a delta of 20° 40' 23", a radius of 700 feet, an arc length of 252.57 feet, a chord bearing S 61° 14' 32" E for a distance of 251.20 feet to a point; thence S 43° 29' 22" E 240.29 feet to a point;thence a curve to the right having a delta of 7° 32' 05", a radius of 705.20 feet, an arc length of 92.74 feet, a chord bearing S 40°03' 19" E for a distance of 92.67 feet to a point; thence a curve to the left having a delta of 7° 32' 05", a radius of 705.20 feet, an arc length of 92.74 feet, a chord bearing S 40° 03' 19" E for a distance of 92.67 feet to a point; thence S 43° 54' 32" E 8.24 feet to a point; thence leaving the right of way of Melrose Avenue, N. W. and with the boundary line of Goodwill Industries of the Valleys Inc. the following three (3) courses: S 85° 28' 38" W 64.30 feet to a point; thence S 38° 36' 22" 80.00 feet to a point; thence S 3° 21' 38" W 91.20 feet to a point; thence with the boundary line of Goodwill Industries of the Valleys Inc. the following two (2) courses: S 8° 42' 38" W 88.20 feet to a point; thence S 81° 17' 22" E 131.55 feet to a point; thence with the westerly right of way of 24th Street N. W., S 8°42' 38" W 221.91 feet to a point ; thence leaving the right of way of 24th Street N. W. and with the boundary line of Goodwill Industries of the Valleys Inc., N 87° 34' 22" W 729.90 feet to a point; thence with the boundary of City of Roanoke, N 3° 26' 38" E 382.65 feet to a point;thence with the boundary of City of Roanoke the following two (2) courses: S 86° 33' 22" E 100.00 feet to a point; thence N 3° 26' 38" E 521.21 feet to the "Point of Beginning" and containing 10.325 Acres, more or less. 9 W" El Page 8 of 8 r goo ,;r '3,biro,'^Ah'Ar 33Cai31^dZCSZ Uuz Cl_ I U c) Q1 , O - _ NVId 1N3wdol3A3a 1_,, i „,-, T• vzvlddsod�3w- 0 ,,.„-„ ,:: -__:,_:,,_TE 1 , Z = w - - z - U d z U z , Z ( _ - J -- U N U !!! 9 \ i � ►s s • � � t .y < vz _-sty •-.-J o ' _ ` L Wa 5 s s O O CL c R z ''rZb \ iNI, -w i r I z' f U �e o VINI9 `3NONVO8 io u10 1.--..1 I�i Ntlld 1N3WdOl3A3a 'N a p 0 1Y°' it A C 5 Ni3 NiDN3 °M o brnzo zg uzalvew • _ vzna 3soarjry 11 I w W g o B s 3 o ¢ s - lj s� u C q w aelre„ '6 nn § P V Wi $6 � ea wa � 3 n ' 5>Z 2 M __ ".2W"" / S $ W I � Lo � 6 Li" a J ii I • 54 // 6 • R :' I I I .* I%t 4 '!11 IIikl, Ivy%III l n g / 'r I $ I:�i • $N/ ,ff : :-1--/• / / - ... 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I r '' i '...` ,, 1 1 it ;'sS - I1 " -,. is I z 4 ''4.'litl. oc - _ - > !� 0.„ _. ....,7 , W _,,..oe: :, ( ce ,,,„.::::. 1.1,/i N O O w ' w 4� ,S" w 1* <'(/' 8.d. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 2nd day of July, 2001. No. 35433-070201. AN ORDINANCE to amend§36.1-3,Code of the City of Roanoke(1979),as amended,and Sheet No. 242, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to certain conditions proffered by the applicant. WHEREAS,Melrose Properties,L.L.C.,has made application to the Council of the City of Roanoke to have the hereinafter described property rezoned from C-2,General Commercial District, to IPUD, Industrial Planned Unit Development District, subject to certain conditions proffered by the applicant;and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS,a public hearing was held by City Council on said application at its meeting on June 18, 2001, after due and timely notice thereof as required by §36.1-693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard,both for and against the proposed rezoning; and WHEREAS,this Council,after considering the aforesaid application,the recommendation made to the Council by the Planning Commission,the City's Comprehensive Plan,and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. Roanoke City Department of Planning 411( and Code Enforcement a Room 166, Municipal Building 374, 215 Church Avenue, S.W. O Roanoke, Virginia 24011 (540)853-2344 (Fax) 853-1230 VIRGINIA CHARTERED 1882 Email: planning@Ci,roanoke.va.us .01 June 18, 2001 Honorable Ralph K. Smith, Mayor Honorable William H. Carder, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable C. Nelson Harris, Council Member Honorable W. Alvin Hudson, Council Member Honorable William White, Sr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Request from Melrose Properties, Inc. that property located at Melrose Avenue and 24m Street, N,W., designated as Official Tax No. 2420205, commonly known as the W.B. Clements, Inc. property, be rezoned from C-2, General Commercial District, to IPUD, Industrial Planned Unit Development District, such rezoning to be subject to certain conditions proffered by the petitioner. Planning Commission Action: On May 17, 2001, the Planning Commission held a public hearing on the proposed request. By a vote of 5-0-1 (Messrs. Butler, Chrisman, Dowe, Hill and Manetta voting for the petition, Mr. Rife abstaining, and Mr. Campbell absent), the Planning Commission recommended approval of the proposed rezoning subject to the proffered conditions. Background: The property proposed for rezoning is located at Melrose Avenue and Twenty- fourth Street, N.W. and had two buildings on it, the former K-Mart building, now occupied by W.B. Clements, Inc., and a smaller building on the westerly side of the property that is currently occupied by Flowers Baking Co., Thrift Store and Warehouse. The purpose of this rezoning is to encourage development of this site for light manufacturing (i.e., warehousing, distribution) and commercial (i.e., general retail) purposes. Section 36.1-308 of the zoning ordinance requires that an IPUD district consist of at least twenty (20) acres, or ten (10) acres if located in the urban enterprise 1 Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals zone. The property consists of 10.325 acres and is located in the urban enterprise zone. An amended petition to rezone from C-2 to IPUD was filed on May 17, 2001 with the following proffered conditions: 1. Only the following permitted uses shall be permitted: (a) Principal permitted uses in the LM, Light Manufacturing District, as listed in the Roanoke City Code, Section 36. 1-249. (b) Nonresidential uses permitted in the C-2, General Commercial District, section 36.1-206, provided that the total gross floor area devoted to these uses does not exceed fifteen (15) percent of the gross land area within the IPUD. 2. Lighting shall be shielded from adjacent residential areas. 3. The development of the property shall be in substantial conformity with the attached development plan prepared by Rife and Wood dated April 5, 2001, which is attached as Exhibit C, which is attached as Exhibit C. Neighborhood organizations surrounding the subject property are the Melrose Rugby Neighborhood Forum (northeast), Loudon-Melrose Neighborhood Organization (east), and Villa Heights Crime Prevention Organization (northwest). On April 18, 2001, a meeting was attended by the representatives from all three previously mentioned organizations, Mr. John Lipscomb, business partner of David A. McCray, the applicant, and City staff. Mr. John Lipscomb responded to questions regarding land use and development of the property, traffic impact, and safety. Residents expressed concern with respect to the management of truck traffic serving the property and use of the property. Mr. Kenneth King, the City's Traffic Engineer, reported at the meeting that the proposed rezoning and corresponding development is expected to generate approximately 200 vehicles during the P.M. peak hour (4:00 —6:00 P.M.). This generation is significantly less than the level that was present when the Kmart was still in operation. The uncontrolled driveways on Melrose Avenue and 24th Street warrant attention and should be monitored for potential problems; however, no problems are foreseen at this time. At the Planning Commission public hearing on May 17, 2001, Mr. David Diaz presented the report on behalf of the Planning staff and recommended approval of the requested rezoning. Mr. John Lipscomb, property owner, presented the proposed rezoning to the Commission advising that he met with various neighborhood leaders and City staff and the request had been well received. Mrs. Estelle McCadden, president of the Melrose-Rugby Neighborhood Forum, appeared before the Commission stating that she had met with the applicant and expressed her concerns regarding buffering and retail uses. Mrs. McCadden noted that she wanted the site to be buffered in order to not disturb or impact the 2 youth at the nearby school, the library and other surrounding locations. She also stated that she would like to have some retail uses in this site that would not generate a significant amount of traffic. Mr. Lipscomb responded to the concerns raised expressing that buffering along the perimeter of the site was being proffered. Mr. Lipscomb also noted that he would consider retail uses in the site and was currently talking with prospective tenants. Considerations: The existing zoning pattern of the surrounding area is a combination of C-2, General Commercial, to the north; RM-2, Residential Multi-Family, Medium Density District to the west; and C-2 to the east and south. Land uses in the area include an elementary school, a fire station, residential property, and several commercial businesses, both retail and office. Landsdowne Housing Development is located approximately one block away from the subject property. The subject property was originally designed for use as a large retail sales center with an expansive asphalt parking area. The applicant's proffered site plan proposes to replace various areas of this asphalt parking area for the purposes of installing street trees and a new parking layout with traffic islands. The IPUD district allows commercial uses in the C-2 district provided the total gross floor area devoted to these uses does not exceed fifteen (15) percent of the total gross land area within an IPUD. The applicant's proposed use of this site, as a business center with light manufacturing and commercial uses, is consistent with the intent, as set out in Section 36.1-307, and application, as set out in Section 36.1-308, of the Zoning Ordinance, for an IPUD. The City Traffic Engineer does not anticipate significant traffic issues with the proposed rezoning. Storm water management for the proposed development can be handled on the property and are not expected to be an issue because of the existing paved surfaces. The proposed development plan has been submitted for formal review and approval as a Comprehensive Development Plan. The Comprehensive Plan recommends that: 1. Development of new or existing industrial areas should be carefully planned and designed to promote quality development and good land use. 2. Controls to help ensure that new or expanded industrial developments are good neighbors for residential areas should be carefully evaluated and strengthened where necessary. 3 Recommendation: Planning Commission recommends that City Council approve the proposed rezoning subject to the proffered conditions. Respectfully submitted, £' 6.44.1 CAL D. Kent Chrisman, Chairman Roanoke City Planning Commission DKC/dd Attachments c: Darlene L. Burcham, City Manager Rolanda Johnson, Assistant City Manager for Community Development William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney Melrose Properties, LLC, Petitioner • CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail:clerkpci.roanoke.va.us MARY F.PARKER,CMC City Clerk STEPHANIE M.MOON Deputy City Clerk May 18, 2001 File #51 D. Kent Chrisman, Chairperson City Planning Commission 2319 Avenham Avenue, S. W. • - Roanoke, Virginia 24014 Dear Mr. Chrisman: Pursuant to Section 36.1-690(e)of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a first amended petition received in the City Clerk's Office on May 17, 2001,from David A. McCray,representing Melrose Properties, L. L. C.,requesting that a tract of land lying on the south side of Melrose Avenue, N. W., and the west side of Twenty-fourth Street, commonly known as the W. B. Clements, Incorporated Property, containing 10.325 acres, more or less, identified as Official Tax No. 2420205, be rezoned from C-2, General Commercial District, to IPUD, Industrial Planned Unit Development, subject to certain proffered conditions. Sincerely, fik 447 Mary F. Parker, CMC City Clerk MFP:ssh • Enclosures H tRezaning 2001 VnelroSeprop,wp0 D. Kent Chrisman, Chairperson May 18, 2001 Page 2 pc: The Honorable Mayor and Members of the Roanoke City Council David A. McCray, Melrose Proper-ties, L.L.C., 3330 Hollins Road, N. E., Roanoke, Virginia 24012 Willard N. Claytor, Director, Real Estate Valuation Evelyn D. Dorsey, Zoning Administrator Martha P. Franklin, Secretary, City Planning Commission Ronald L. Smith, Acting Building Commissioner Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney Edward R. Tucker, City Planner J. Thomas Tasselli, Development Review Coordinator • - RECEIVED MAY232001 Planning and Code Enforcement H:\Rezoning 2001knelroseprop.wpd 1 '�fr i PETITION TO REZONE IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGINIA IN RE: . Rezoning of a tract of land lying on the south side of Melrose, Avenue, N.W., and west side of Twenty-fourth Street, N.W., commonly known as the W. B. Clements, Incorporated Property containing 10.325 acres, more or less, identified as Roanoke City Tax Map Number 2420205 from C-2, General Commercial District to IPUD, Industrial Planed Unit Development subject to certain proffered conditions. TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioner, Melrose Properties, L.L.C. is the owner of the real estate commonly known as the W. B. Clements, Incorporated Property and designated official Tax Map Number 2420205. The parcel is currently zoned C-2, General Commercial District. A map of the property to be rezoned is attached as Exhibit A. Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner's request that 10.325 acres, more or less, of the said property which is located in an urban enterprise zone, be rezoned from C-2, General Commercial District, to IPUD, Industrial Planned Unit Development District. The Petitioner believes that the rezoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will allow the revitalization of the area. Upon the completion of the rezoning, it is the intention of Melrose Properties, L.L.C. to create a business center which will permit commercial and light manufacturing uses. Proposed uses may include retail and showroom, warehouse distribution, office and light manufacturing facilities. The successful development of the existing 97,000 square foot building will facilitate future construction and development of retail/commercial buildings on land fronting Melrose and 24th Streets. In requesting this rezoning, the petitioner voluntarily proffers and agrees to be bounded by the following conditions: 1. Only the following uses shall be permitted: a) Principal permitted uses in the LM, Light Manufacturing District, as listed in the Roanoke City Code, Section 36.1-249. b) Nonresidential uses permitted in the C-2 District, section 36.1-206, provided that the total gross floor areas devoted to these uses • does not exceed fifteen (15) percent of the gross land area within the IPUD. 2. Lighting shall be shielded from adjacent residential uses. 3. The development plan of the property shall be in substantial conformity with the attached development plan prepared by Rife and Wood dated April 5, 2001, which is attached as Exhibit C. WHEREFORE, the Petitioner requests that the above-described parcel of land be rezoned as requested in accordance with the provisions of the Zoning Ordinance. Respectfully submitted this .8" day of ��i , 2001. Respectfully submitted, Melrose Properties, L.L.C. _ By: a .,�.i/Aii� David A. McCray Melrose Properties . . . 3330 Hollins Roa•, Northeast Roanoke, Virginia 24012 (540) 581-1385 AI By: fis: . li,� ' Jo 7n H. Lipsc' • M-(rose Pro•1rties, L.L.C. 3330 Hollins ' •ad, Northeast Roanoke, Virginia 24012 (540) 563-9903 2 . EXHIBIT A M f f 1 /. 1 ii) _ r 3 /.• /[TON sr e t trnv�. a j •;t sI 1 Ai a i? � `sr.es. i • • �j 1ot p-Pr:). ��� I 3IiCtrNINC eU -. I A.n.a N. I1! a ! N`iy.. Ifa I - o ' il. �It • i `_ CR. • E3Ce'V r.,—_P I.i...: T ,,,i/r/.,...io,i•/S'•/..•,..,.s.rz/.. r •I. f:_y4. 4 • ' Subject. Property ;/ < , ii Neer sc d�� /, ,‹-„„a-r\ 4-. t•-* L tfitallti ' / �� e. iJ1AE .:..� - .. — / 9141 � ;6jt la x • Of let QnG� • la 1 3 ' ° N'7d 1d3N09 .,.... a. , 9NId`d SQMd-1 ? 3(1N3AV a50'673H WG - '' '1 — 1N3Hd0-i3n3a 3.1.15 .,...,....�...�..., poom 3pli ,;t! ,: kfl" 'I g .--. i • az Q it ii tie i° ft. i P< o mg a t p ii.a I I q X - �� r'1�1Ulipppl�ip1 !1tt �! } 1111pq��l, I °�al nE nit E X1 lill I 11 iiiii s 4 i. 11 as 4 . ..k i ib k ilk lk IN\il I,. , ._ hi 4 a 'l i i IV ,i z I.., _ i 1 . .. : iliii!til III , E milliimimmum......._ I • 1 E t-• -,, • 1\ l.il I',,, ~ i . 43 t E I t 1 1 I EXHIBIT B Name Address Tax Numbers City of Roanoke 215 Church Avenue, Room 250 2420208 Roanoke,VA 24011 City of Roanoke 215 Church Avenue, Room 250 2420201 Roanoke,VA 24011 Andrew L. Roberts III 306 First Street, SW 2420203 Roanoke, VA 24011 Mahion P. and 3212 Echo Drive 2420204 Patricia H. Maxey Vinton,VA 24179 City of Roanoke 215 Church Avenue, Room 250 2420202 Roanoke,VA 24011 Vincent A. Board 1547 Westside Boulevard, NW 2420301 Roanoke,VA 24017 Vincent A. Board 1547 Westside Boulevard, NW 2420302 Roanoke,VA 24017 Vincent A. Board 1547 Westside Boulevard, NW 2420303 Roanoke,VA 24017 Vincent A. Board 1547 Westside Boulevard, NW 2430304 Roanoke,VA 24017 Vincent A. Board 1547 Westside Boulevard, NW 2420305 Roanoke,VA 24017 Joan E.Jones and 2509E Melrose Avenue, NW 2420306 Grace A.Jackson Roanoke, VA 24017 Joan E. Jones and 2509B Melrose Avenue, NW 2420307 Grace A. Jackson Roanoke,VA 24017 David A. Ramey, Sr. 2501 Melrose Avenue, NW 2420308 Roanoke,VA 24017 Stephanie T. Low P.O. Box 2710 2322213 Roanoke,VA 24001 John Lee Davenport 3110 Meadowwood Road, SE 2322201 Roanoke,VA 24014 Virginia R. Fletcher P. O. Box 100, Pinecroft 2321501 Atlanta,VA 23303 EXHIBIT B Virginia R. Fletcher P. O. Box 100, Pinecroft 2321502 Atlanta,VA 23303 Clemma H. Blevins P.O. Box 447 2321509 Hugh M. Eaton, Jr. Palmer Lake, CO 80133 Hugh M. Eaton, Jr. P.O. Box 447 2321510 Palmer Lake, CO 80133 William White, Sr. 3698 Partridge Lane, NW 2431715 Roanoke,VA 24017 Shelia A.Allen 901 Lafayette Boulevard, NW 2431816 Roanoke,VA 24017 _ F� h s r O ' FK/Sr. P. p f�, /RANSPOPA/ER PAP C, 4m \ 0Far'r. 1P. t p •• to G7APYE' RAO! !/GH7 PLYf/( O� 4, • h .-1h� `F\ �\IS\ :,, Kai Tat. W ASPHALT V. TAX/1410201 PARK/NC ?� _/ Z. PPOPERrl OF Ill• ., x+ .\ •,� 07 POANOKE EX/SDNG • O cosy 46 "POP-EST PARK SChOOL $TORACE -':�� P'C NA't 0.8. B;5, PG 86 BU/GOING , �` - - 7 • £ADWALL 6 1 rA X/1410105 VAOPftls • h 10..325 ACRES =��!�', fAS1 AP MAPS O 'a/f'bSr PK NAR Sri Snia1,wa}v.20 �_• 5/J3471'E, 524' \. 5 B57B?B'W. 6I JO' Bu/LOivG S �?J671'E B[1D0' 4FNGE 'N 1e ENCROACHES 0.4' �S o6)11?'E O A S P H A L r ram ® TAx/14: (MST T0{2 D0'. fnsr PARKING \ METAL P..r.NA& h. PROPERI 0 LP• sr. A BUILDING 12 MAHLA"/P. MA £NCRDACHS 4.7' a D.B. l4Al, . 81.111188.!s9 r21' S af7/Js'IC 91.20' W 32 a hi 3-__` _�Fq WALA' S MY?'35'IR S120' O TAX/1110100 tq: 1 S.07 cur R PROPERTY Qf N EX/S71vc I' 7J), I E CITY 0 ROANOKF BEq . kw"?' , `J �• (eV NOV AK ,,,,� PARCEL I eU/(O�,O,*eR7c4' . E1vr. , il ICJ _ ma :. P. 719 IN 66.0' f?SO? 0.8 17J1 PG 1201 //y 6 +41 '1 i 4 1\.4s,N.4z , Ik PARR/NC� 6 1 1..` w' 44 a ©fP•sr N 97:5471'W 719.90' — y 10.1' CO CAST. I •P TAX/242010J' I •, "I _ PROPERTY Or ANDREW C. ROBEPTS //l PARCEL 1 , - Me 1. PC 7J9 D.B. 1680 PC 805 LEGEND • M.B. MAP BOOK D.B. DEED BOOK Ex/sT. (XIST7NG P. IRON PIN 41.8L. MINIMUM BUILDING LINE PC. PACE R/W RIGHT OF WA Y GRAPHIC SCALE moo. goo o x Sol .ao CI r 100 insinimmilmimmii..__ ZU ( Al FSET) NS 1 Inch - IOC ft. Trip Generation Analysis Goodwill Industries of the Valleys-Melrose Plaza July 24,2023/Page 1 of 8 The traffic impact of the facility was calculated for both the existing and the proposed conditions. The existing conditions (uses) consisted of office area,warehouse areas, and a branch library. It was assumed that these all operated as separate destinations and that there was no internal capture for trips that would overlap at each of these locations. The proposed conditions consist of a single building that contains: a supermarket; a private high school program for adults 18 years and older; a museum; a bank; a wellness center that may also hold small group fitness activities; a multi-purpose room that holds approximately 100 people; a small office space for building administration; a common area which includes pop-up vendors; and the existing library branch. Due to the variety of retail,office, entertainment and education uses,the proposed model accounts for internal capture trips and alternative transit options. The proposed conditions model was developed using"The Mixed Use Trip Generation Model V 4.0". The proposed conditions meet the criteria defined in Title 24,Agency 30, and Chapter 155 of the Virginia Administrative Code (22VAC30- 155) in order to utilize this model. The assumptions, inputs, and outputs of this model are summarized below. The results of this analysis are provided in Table 1. For breakdown of assumptions and calculations, see "Proposed Mixed Use Development Trip Generation" and "Existing Trip Generation" sections below. Note that Table 1 below shows the "Net"vehicle trips which account for internal trip capture,which is different from the "Raw"vehicle trips used in Table 2. The results from the model are attached in Appendix A. Daily Trips Generated A.M. Peak Trips P.M. Peak Trips Proposed Site 4,076 322 525 Existing Site 1,597 186 252 Table 1—Net Trip Summary Mattern&Craig Trip Generation Analysis Goodwill Industries of the Valleys- Melrose Plaza July 24, 2023/Page 2 of 8 Proposed Mixed Use Development Trip Generation Model Assumptions: • Developed Area: 10.22 acres from Roanoke GIS Mapping • Number of Intersections: 2 within the perimeter of the Mixed Use Development. Did not include loading docks to the southeast of the property. • Transit: There is a bus route that runs along Melrose Avenue. • Employment within one mile of the Mixed Use Development: See Appendix B • Employment within a 30 minute Transit Trip (Door-to-door)of the Mixed Use Development: See Appendix B Model Calculations: -See excel spreadsheet for all inputs and outputs. Inputs Outputs Calculation Destination Type Input Units Daily Trips A.M. Peak P.M. Peak Assumption 1. General Retail 3,000 SF 129 3 11 2. Supermarket 25,000 SF 2,556 90 263 3. Bank 2,000 SF 296 25 52 4. Health Club 3,000 SF 99 4 11 5. Office: Non-medical 5 jobs 11 2 1 6. High School 150 Students 257 63 20 7. Misc.Trips See Table 3 870 144 185 TOTALS 4,217 330 542 Table 2—Raw Trip Summary—Proposed Conditions Calculation Assumptions(Table 2): • 1. General Retail o From service description document: "Common Area" -Approximately 8,850 SF. o Includes welcome center, kiosks for pop-up vendors, exhibitors. Assumed approximately 1/3`d of this space to be used as general retail. • 2. Supermarket o From "Services Rendered Descriptions&Spacing Allocation" document: "Market on Melrose"—approximately 25,000 SF • 3. Bank o From "Services Rendered Descriptions&Spacing Allocation" document: "Bank of Botetourt"—approximately 2,000 SF • 4. Health Club o From "Services Rendered Descriptions&Spacing Allocation" document: "Wellness Center"—Approximately 2,887 SF A/&11Mattern&Craig Trip Generation Analysis Goodwill Industries of the Valleys- Melrose Plaza July 24,2023/Page 3 of 8 o Includes behavioral health services, health education,small group fitness activities and pop-up vaccination clinics. • 5. Office—Non Medical o From "Services Rendered Descriptions&Spacing Allocation" document: "Building Administration"—approximately 1,000 SF • 6. High School o From the design: 11 class rooms,science lab, 6 offices, 1 reception desk, computer lab and childcare area. o It is anticipated to start with 100 students from the following article: https://cardinalnews.org/2023/03/30/virginias-first-high-school-for-adults-will-open-in- roanokes-new-goodwill-plaza/ o Assumed daycare and staff account for 50 more "students" • 7. Misc.Trips/from Land uses not covered above o 7a. Multi-purpose room: ■ from service description document: "Multi-Purpose room"—approximately 1,391 SF ■ From tabulation Area excel document, multi-purpose room contains seating area for 100. ■ Assumed multi-purpose room is filled once per day,totaling 80 site visits with,all trips performed during the peak period. The 80 site visits accounts for carpooling and bus/walking. All site visits generated were assumed during peak hours. o 7b. Harrison Museum of African American Culture: ■ From "Services Rendered Descriptions &Spacing Allocation" document: "Harrison Museum of African American Culture"—approximately 9,770 SF ■ From Tabulation Area excel document, museum contains a theater with 20 seats and 7,000 sf of gallery space. ■ From the Trip Generation Handbook,9th Edition, used Land Use Code 580. See Appendix C. ■ A.M. Peak Hour Generator=9.8 KSF * 0.35 =4 total trips ■ P.M. Peak Hour Generator=9.8 KSF * 0.66=7 total trips ■ Assumed total of 30 trips generated daily. o 7c. Library: ■ From existing conditions: 13,454 SF ■ From the Trip Generation Handbook, 9th Edition, used Land Use Code 590. See Appendix C ■ Total trips generated= 13.5 KSF * 56.24= 760 total trips. ■ A.M. Peak Hour Generator= 13.5 KSF * 4.47 =60 total trips ■ P.M. Peak Hour Generator= 13.5 KSF * 7.20 =98 total trips Mattern&Craig Trip Generation Analysis Goodwill Industries of the Valleys-Melrose Plaza July 24,2023/Page 4 of 8 Misc.Trip Summary(Used in Calculation#7 in Table 2): Daily Trips A.M. Peak Hour P.M. Peak Hour Multi-Purpose Room 80 80 80 Harrison Museum 30 4 7 Library 760 60 98 TOTALS 870 144 185 Table 3—Misc.Trips Breakdown Existing Trip Generation Model Calculations: Since the existing building only consisted of office and warehouse facilities, it is not considered a mixed-use facility and only uses the Trip Generation Rate multipliers. Outputs Calculation Destination Daily Trips A.M. Peak P.M. Peak Assumption 1. Office Facilities 667 94 125 2. Warehouse 170 32 29 Facilities 3. Library 760 60 98 TOTALS 1597 186 252 Table 4- Net Trip Summary—Existing Conditions Calculation Assumptions(Table 4): • 1. Office Facility o From "Services Rendered Descriptions &Spacing Allocation" document: "Office" - Approximately 41,031 SF. o From the Trip Generation Handbook,9th Edition, used Land Use Code 710. See Appendix C ■ Total trips generated = Used Regression Equation = 667 total trips ■ A.M. Peak Hour Generator= Used Regression Equation =94 total trips ■ P.M. Peak Hour Generator= Used Regression Equation = 125 total trips • 2. Warehouse o From "Services Rendered Descriptions &Spacing Allocation" document: "Warehouse" - Approximately 28,604 SF. o From the Trip Generation Handbook,9th Edition, used Land Use Code 150. See Appendix C ■ Total trips generated= Used Regression Equation = 170 total trips ■ A.M. Peak Hour Generator= Used Regression Equation = 32 total trips ■ P.M. Peak Hour Generator= Used Regression Equation = 29 total trips • 3. Library o Used same calculations as above. d&gli Mattern&Craig Trip Generation Analysis Goodwill Industries of the Valleys- Melrose Plaza July 24,2023/Page 5 of 8 Appendix A: See attached trip generation output from "The Mixed Use Trip Generation Model V 4.0". Mattern&Craig N e e e 0 V'M h 0 000 0 .4. ON)') N ESE O_ O f V >>> m 0 as ❑❑❑ C o O ### OO H H m C e e e M x-M N 0 e y e ... 0 O C ▪m- --N u, .- 6 m -N 0 O 2 N O N 9 ,O Z N O N U 20 O 0 .-N N WA 0 e e e 000 O a r M<p , C a V O t00 O coo O ,F '2 m O,-- N 203 0— N >>> 22 a2 o a2 ) 000 -ao> v c c Z o 0 _ t u°'i ... 0 0_o co e e N N M N o e e e N o 0)M N o U L_. N Q)M 000 T m 066 N =N I�M r` N U 5 N 2 666 235EE —2 ### N=p N 0 .o O e e N N V N >- 0 coo 0 L 0 ,M') 0 0)r M 0 O co E O O O . WO. N O O— L O 0 O ###-655 = U v `n� ~ ° M d "o a `)0 eee 000 10cee ° nN 0 ee 000 o c N [ tt NM LL' uV 000 0 ,co —Lcoma a mZ —Loco = J No o NON UoO❑ a0Oz ### yr dY D Y co coo o O O O N~ W N eee O N t MMN N o e a m o _ a Hoo C 0 H N r 2.ON ❑ V V<O deQ= ; N N « o m -- co 0« Q 2 > o 0) E T U O. Z '6 co a Z c a M e e e N—N m V)M M S"a a 0 -4 e e ... O O O 0 -« a m o m 7. 0 m N O O O N 3 r N r CU m = 0 0 0 3 0 H O = o 0 «2 o O E M Z c Z M Z co N e e eMN M N){') O I o ... O N V M c0 NO_ O O o W ' 0 0,l0 * l— > >> o 0 I— r e D N e o o M O N CO 0 e e e 0 e o o ... O c CO O 0 o 7 N N O M M M m N O O_O O_ WN 2 0 NON W 2 NON Y > Ids. z a� T z F es ## T F ct _ ▪ ❑ p r M\ rot- NN i} U r N N 0 ❑ o 000 O U O O O OOv O mo 000) Nm .6 .- J 2 > Vm - ,z W cZ Q o 55e o00 o d 000 0 o cq e e O o d v d ^ oo N hn oM W Q oo = 0 2 3 ca ° Z K Et J 0 E Z 5—— O 2mmE 2�� I- T J j.` o0.00 ^iO n E 0. a a Tu I— L U W d—I T; W W W H U UWW W UW o• CCNU W CC 0 H 0 ' C 2 2. ' W W 2 2-4 2 r> 5 «i ` t'iC W O a a a ._ a Q o. U W o 1,4 - L▪ U tt L I i h U) ; )0 0 x 3 A 0 x C Q O C O j j V� a' O F o O > 3 0 J a `_ o o J L I = a `m aw 2 2 a W `oa `o a 22 W cn a � ... a E (LCI d �; W E y W Q = N U N O 5 .2 N a�i Xa a a m O a a z o a s _ v 0 :! m a'm2� O d E 5 ° ai.m2M za z z ao<a = za z za o:oQa Trip Generation Analysis Goodwill Industries of the Valleys- Melrose Plaza July 24,2023/ Page 6 of 8 Appendix B: From the Instructions tab of the "The Mixed Use Trip Generation Model V 4.0" excel document: Employment within a 30 minute transit trip input variable It Note the 30 minutes is door-to-door.so should include estimations for home-to-transit and transit-to-work travel times. as well as average waiting time for the transit vehicle. If local data is unavailable: 1. Estimate the geographic area accessible by a 30-minute transit trip. 2.Compare that geographic area to the Census'Longitudinal Employer-Household Dynamics data. The Census LEHD program's"On the Map"allows users draw a geographic area within which the map will then calculate employment. See httpatonthemap.ces.census.govi The full Reports,generated from [https://onthemap.ces.census.gov/J, are available if required. The following is a summary: Halt?acs a t= ;s..t£fl Sale L* :,: - ,..:,a.^,Rrra" Click i Characteristic link in ,. ;' _., the Summary Report to see more Petal, Consensus Report for jobs within a 1 mile radius _ .., ,. of project. 3 1age� I r,,,.;<i= , A .7"-__''t'f,,,,'....d,,,,:;.?A',"`"-A."-",",._..,-r_ . ill UII [L , . `,,. , t d ,., .:,.� Van as Ea _,ra.,. - TiNai Private Primary Jobs 2020 e - :.. _.« Cau.t ` _w, .� , TO Private Prtmar^1 Jai 1 279 _ . Snare 4 ` TOW Worker Age .,, Caum pSnare c,, ,a .Age ZS cr Y00^ger t6: ...,4 _r,Age,l4 c0M r _. LL a Age 55 4t 0d0Rr 475 E v 1,. •. - : Earrings;,.. ... .,, r ; 2020 r _ - Caum Snare .• k - St 250.0N mOntT.or itSS 2&5 ', .. i" St,S'tp 54,-,-ner =t7 - _ -month _, - �iaort than 53::' S per t&3 i t Mattern&Craig Trip Generation Analysis Goodwill Industries of the Valleys- Melrose Plaza July 24, 2023/Page 7 of 8 Appendix B (Continued): Mk, ..-* + a Characteristic fink in for jobs within a 30 minute the SumniarY Reboil tri.4111 re did", ® rt 1 1 (g) Consensus Report transit commute. II a ?„ -t tO . -.... * .„...- * 4'; Total Private ertmarY J0:20 1'ffi. It - . Count Snara Total Private Primary Jobs S3 3S2 ' 0 4 ''''' ,,,..„ - C4:41''',. ' ...*:*.•I'f'81-, ' b — Worher Age i-.9-4* . t ,,......."4-, 2020 Co at Shari 2C 91! ,Age 29 Str iS",---'nr 48 292 Clip_IQ le 24 175 2‘- Mae*55 0=Obi, 0 Earning5 2020 -'*1-';'&7X-4*-•: C*44 TI/r4-74-4' Count Shall 24,4,s, f-1 , \\.\\ ,73_4 4,,,;,01 050:941 Ts, .7 rl ft 5 5 ,31 291,22,415 3, i 42::E Mmorth I , I Mattern&Craig • Trip Generation Analysis Goodwill Industries of the Valleys-Melrose Plaza July 24,2023/Page 8 of 8 Appendix C: • See attached sheets from the Institute of Transportation Engineers "Trip Generation Manual", gth Edition, 2012. Mattern&Craig r m N 0 O V_ N NC 8 o. W l— • 6 co 0 N co O o N m .N- o o C ( a ▪ a c _ > U N N j (6 (6 O- 0 N r 2 0) .0 (O 01 0 it W N N r _ ' C O) 47 ? O .L.. 2 (+i C N d T y t of O a co m D C ,- 0 0 T o L-. -aO 7 a o r o 9 J 6) 0 Y —.. O W p C m y E 6Ni 0 ill co vi • (6 a o 0 -c a r P. V 3 r L N C M m •N N C O N L O. 61 V m E o >„ 7 8 0 16 c G M L N - Y , (D 6) Y N ID- „ a 1- W N y o. • O. • V d NQ o =0 3 a C >, rn N m m N C V @ C V • .cc a) O 0 O• {Tp Y O .L-. O = (0 .O U O W m C > N .a m 6)a) d cc _ 9 0 3 . v 2 .5 v 3 o T >> � N a m E . N E ro > > 0 3 o m C o v U 'O N .�4. O 0 o N co .0 6) (6 6) C N .L. -O 01 f6 9, O N 6) Q E _ 2 V U n 61 > N m n m C r N m a 0 m m m ' o-o o E v w e co (o(ff� c. . y a ui O W On G U O N 0 L N 6) 0 E C N _ yy C N c m 16 N N f7 Y 3 ` y N 2 V L Y M r y >. :� N N(� 7 m f6 N <p O E L N 0 L C C '' p E Q r z E r u r F- (6 d) (c } 1 o m o y C. m o' y Im a e rt N _ 0 1 1p _ 0 'E h a n r,„ > o cc 6 1 o d 0 6) C7 � c O d g W R= > a0 CO ) cn N CO CD . W d N N Z o' 'c-rn m w is w (0 c c' al E o Q) N O (6 N 0 _ . u) a - S 1l.I O N C O. 8 0 m `o H R E o m 7 Q O P. 1 Z y d z �'. °I a� > > oI a B _ 2 a CD Q II I o':. ' m <c v, a 8 R - :: = - X LL m N U C7 spud dui sp!go o6ojoAV=1 c Q. 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O O e' m 3 () L O O 0> a) = O y CO LL p Y a a) Q'm rni : o• Q L ," > Q N V co O i— d LL a) y cc Q C 0 i m ti a, > C N LL .o 0, 'a I o I + C R. IL 0 0 LL n N x �' LL o F .o c • ._ u w Eo o aI F v = a .— NI a, z O v 0:. J L 0-) pI —' O o a) N _ • 0) N c cc > 0- a) R a, 8 W Q G O a y Q m g i g g < m N _ o a d C = a LT a)i EL- >,Q�' as spud du1 apigaA a5e,eav=1 l6 H —._ G I ti o Im l6 `5 I ¢ a II o in 0 LL c A s Ico W c a) 2 '�S n d C i �y Q ' 0 LL O m 6) m >' p 7 N c0 i o tAv = E O d'' Ca = m O y W C N o iE a U 0LO O^ O. 0 c`M uyN O — 1 y g m` L > c 92 LL ,o' cn a. p! to r w W O LL y II J a �I x v i' �V) � U. - c m m Eo '' a, u o T = a .0' Vl m Z a c. 5 N _� G I c _. > �� Or, 0 c d 0 _ • cu < C I N cmI di W 0 c O' LC m c _.__ _. —� _ _.._ __..._ . _— ___.._ - o m o rn N a O Q a o C7: a m LL 0; i « spud dui app-pA 96E1aaH-1 (^ FL-I 0 a A N o g iii C - m O Q a, 11 R d; G) 0 N aa N' Q i m al a iu @ `o 2 m a O C ) i {L w g N N U a, c ° o j •CU O U.) G w d o O a) CD S � A if, al U O c rn H Cl) Nam` a' Q`. aN �' o P. G o m'' <O C) 0 1 G CO co as. in O I`o ,! m 0`i L. > l6 U) 1J O 00 u0-i m COco0 5 O O I Q o o C CO it a oLLo ) X r LI- CO a • al Eon: o) zo -' o d z Z ° N-;'-. 0 O c > cop'. 0 O O o ro N 0 S )i > a Q' �,I Q W el a C . NI u+ o `.>.' Q 0 + 3 10 ., ci o a C 0 ° X u_ 0a O. 15 spud dui apiyeA a6e)any=1 R It 0 O is to o rc ET 2� j a 84 ,, a o ID % . n rn co 32 O to 2 0 0 ' 7 2m a) a IL Rv ' o • v) X)a �,y 0 Y m Q m o� o DO' 83a rn � °a\i ol�' 6 a 2 o d- LL -C� LL a _ Cn" i c w� ' > C �� o y alv.- � C0 N O •g C3 .j O 0 o o +o a W O LL N; I n 5 a a �i x m moo; LL' n 5 r. `o ` U > O O W 1 F a • > Z o a) 0IJ H C o)L ,— 0 O • d • mo op1 N 4m 6 > O. 3 a Q d Q C m U = W vW'a ° c, —_.—. 0 a x LL m m O. 1:13 spud dui apsoA a6e)any=1 R. I-i i c y C C C C C C C C 'p, 0m X m m m m CD CD 0) W`s C 0 0 0 ° . .. o o Zr V O 0) 2 co t0 N CO CD N • 6 6 O O 6 6 66I m m C C G C L C C 2 -6 m ) m m m m m m O m C C C C C C C C OC N m m m m m m m m o 0 0 0 0 0 0 0 0 •RI T N m - V co .- V N-C O • ° fA m fq 1 N a O Q o al 'O y 9 r' r-99 0 41 9 N m E .. o CO c m —m E z 0E _ > m m c v C O G1 3 m m o o 0. fA d 2 m m m N CO CD 0 COO LAD N M aa) m N a d a m m N m .a a Y m c C L T 6 C° m C O co ...IL. m .0 ci' Q N M (0 O O C0 N d m =° 3 I- C w O. 0 0 0 a m m CO m 0 C '0 z 0 0 41 . c 9 LL N b E c . 6 If, °- O °- xf, x ` ro o a N C LL d - d 2 0 x 0_ d _ _ Q g13 A a. Q ° d M Q a: Qf,33 a. U 3 E a a m m m m ( ` m m a m u m O m `m m cg OO @ N "O c '6 0 � m � C Y m y mYm � m c m m ac m Q Q 43 m 0 E0 4 0 Q 0 tr m `o O `o cn c7 w `o `o o to 0 1- r- 0 w Yl m a .c @ a E ~ 5 i., ro E y m N d L w E 00 O A— N C C a' N 2 -0 G @ a c .c `m Eo Eo ; C 6ioi a) O ba O O O . co 'O Q. y` E 03 as tc II m m a LA E o @ mo Q' 4 c a sa W = 'al CWO C L d w E . a). _ c an ` 0 c O G X @m W m ? m m m N `o @ m C >, `m R c ° 0 3 c" CD @ -c V V m m 0 a),`"' a a 0 N 4, d L@ h °_ a) N O C m F`. a) 71 N H m O' O O 5 L E G a I .c o � t 00 O m O @ C d 1 ifi 2 a° , c L-. m a tc - N 5 • N m L (2 C 2 L N O G L Q a T @ m t U@ {4 G y N Y@ m i y :� m is o T Y a m C E Y O '� m m o m m w E 0 @@ 'L G 0 m .° @ 3 O y c c W O = 5 5 3 Z m .Q E m C C @ m 0 c O U r E> 'm m ° L_ 2 N a! 3 'O Cj 61 N Y F- 0 3 0 a, @ m t0 O. G 2 . Q 0 O, FL- a. F W r i= 0 u l 1 • w c s 4 o E m c Q ri Q A V Ni C m 01 co I < N o i O W m ul CC1CV c I 0 o T c C C 0 m p O7 1 m c° E C9 m °I ice' E adi ouzo �' -I' o z L111? r N u7 1.d 0 I_ C N I m W E ti - Iwo 0 f= ° o % z w E y o O �? Z E Y 6 C o > z p i I C ` c W _ a G> 'Cc: m m 2 Q O.I N I' 7 a t' C al kit W 3 ci d p m N ri X m c O a. CS' 1 m spud dui apyati a6OciAV=1 a a It I O -. a, x o °1 In e I m es 1. N C CD m D if c N W c co N d 6 a .J m N m L `o O o = V E O a) g c 3 n m v Ig m E d v • `m a) > a = m M y 0 dl Ip CuO a a) cO• m 2 ao O UC CN . co I,aN w " N O 12 I r c. 0 Q m Q F- O m N M 0 C W 1 a 0 N Ir E o oa ' 2 o rf 4 N 0, c o O c c ntl LT C ' < N W N. U .- 3 o 1 R o 0 Q 3 N w d d 0 3 W: w er to AO 0 �7 E °o C Y013i = Q cch'1•' o U m 0 m MC) C a0 upNh O 0 LL; 0cn Q i= J� i o c g' H I m' d 0 1 O o o 1 a 3 m c in 0 0 a ° "• o ai X LLirt H AD W c E z m o 1 c _`o a) a) = o > ,3)p c) - i 3 R > a1Q 3 8 w y Q C 0 o W o a �' -V o 'w Q m� U Ci¢ O x ii N' 0 E. spud dui apiyaI a6eiany-1.0. 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O)C o d U a) E NOOO6- CO8ON N N mm 0 o g 0. c Zr O 3mN=v E 9 N U Lr L ` N DI tm a m m 0 3 ,6 rr) H H F o. 9 o N) N P 1 C V C ,' a) O (Y O Y -O N L U) t . m y 0) Y U �L O m 0 t C1 ca c� m 3 7 n 1t 3 - m a� p 0 ° ca v, m m 0 o N .. n -p 0) U o y a0i U >. m O a .0 N H N c V trail N N `p W N C 0 C c m L o 7 0 0 N N O . T 7 ° C 0 m & E F. m O)v co - 0 "L 0 N o O m m -• C 0 'J..U N c o .n .. 0 O" 2O a) m U m O E m W and 0 N � LL 0 m y 7 m ° cmi m ° E o m 7 m E o 7 0 c �c o m E E o c o a� ".- o 5 o c �c c O ° o -o ac) d"6 o c m 0 V m m m E N 8 w a).n7 m m e -0 3 £ c m m a "m m E 0 `E = : c N o C O N O C L = 8 r W O c -0 Y L U m m :c m o vm) ra n m) 92 m o m c0 c o m c7i c m ° 3 ° _ .. m e c m C m m m m :° o E m s o m `m m co m TA m a, c 2 m ti as _ o m m o > 0 ra m c w ° ° C7 E ° Q p ° c ° `m L m m m a m m rn _ m . 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N N N N O V1 `- O d 0) E V = o �' o t. 80ZOZbZ _+ _come -;','.- *- v-e I cr) E :„,'"4::' - - t7, ,,,,, ,l,' ;..f- tI Wa. � ZV <'�Z 90Z O ZbZv wdN "N . bZaNadd 66ZOZ 7 z � / — v LOZOZbZZOZbZ£l9 £�Z 60 '� M L n LLc O0 c O — o a. > ma ❑ 7 a❑ >> O N oam •c cT_ _Q a a c❑c c > > > ❑ c' Et° ❑ c o x o , EE 2 yax N OCN o pn m �a a a) c E, 6 x m — uiiiipñiiÔ Ilm cZO IT _ 2i mNE ❑ N sca E c QnE �UUUoQ 203 Q ToQ Z N . _ NZ NO O N The Roanoke Times Account Number Roanoke,Virginia 6007932 Affidavit of Publication Date CITY OF ROANOKE-CLERKS OFFICE September 05,2023 Attn Cecelia Webb 215 CHURCH AVE SW ROOM 456 ROANOKE,VA 24011 Date Category Description Ad Size Total Cost 09/06/2023 Legal Notices PUBLIC HEARINGS 3 x 10.00 IN 4,938.75 Publisher of the Roanoke Times I,(the undersigned)an authorized representative of the Roanoke limes,a daily newspaper published in Roanoke,in the State of Virginia,do certify that the annexed notice PUBLIC HEARINGS was published in said newspapers on the following dates: 08/29,09/05/2023 The First insertion being given... 08/29/2023 Newspaper reference: 0001440996 Billing Representative Sworn to and subscribed before me this 5th Day of September 2023 Scu `,,,,,%n�nn rq,rrri Gt.`S N R: Notary Pubilte/ • NOTARY Rs PUBLIC 2 ' State of Virginia it. n e REG.#329549 ? Q 0 MY COMMISSION County of Hanover = EXPIRES My Commission expires ;?iC'., July 31,2025 ./ . THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber,Fourth Floor,Room 450,Noel C.Taylor Municipal Building,215 Church Avenue SW,Roanoke,Virginia.All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online at https://roanokeva.gov/2019/Commissions or may be obtained digitally by emailing planning@roanokeva.aov. If you are a person with a disability who needs accommodations for any public hearings advertised herein,please contact the City Clerk's Office,(540)853-2541,by noon,September 8,2023. Cecelia F.McCoy,CMC,City Clerk The City of Roanoke Planning Commission will hold a public hearing on September 11,2023,at 1:30 p.m.,or as soon thereafter as the matters may be heard,in the City Council Chamber,Fourth Floor,Room 450,Noel C.Taylor Municipal Building, 215 Church Avenue SW,Roanoke,Virginia,to consider the following applications.The applications are available for review online at https://roonokeva.gov/2019/Commissions or may be obtained digitally by emailing planning@roanokeva.gov.All persons wishing to address the Planning Commission must sign-up with the Secretary to the Planning Commission by emailing planning@roanokeva.gov or by calling(540)853-1330 by noon,September 6,2023.Written comments of interested persons will be received by the Secretary to the Planning Commission of plannina@roanokeva.gov by noon,September 6,2023. Application by Goodwill Industries of the Valleys,Inc.,to(i)to repeal all conditions proffered as port of a previous rezoning on property located at 2502 Melrose Avenue NW,Official Tax Map No.2420205,enacted through Ordinance No.35433-070201 relating to uses permitted,lighting,and substantial conformity with a site plan and(ii)to rezone the property from IPUD(c), Industrial Planned Unit Development District with conditions,to MXPUD,Mixed Use Planned Unit Development District,subject to the Development Plan that specifies uses,location of buildings and infrastructure,site access,and building design.The land use categories permitted in MXPUD include residential;accommodations and group living;commercial;industrial;warehousing and distribution;assembly and entertainment;public,institutional and community;transportation;utility;agricultural;and accessory,with a maximum density as specified on the development plan.The comprehensive plan designates the property for commercial corridor use.The proposed uses area mixed-use building and other uses as noted on the PUD plan. Application by Carilion Medical Center to:(i)repeal an existing sign overlay at 127 McClanahan Street SW,2001 Crystal Spring Avenue SW,0 Jefferson Street SW,2017 Jefferson Street SW,2013 Jefferson Street SW,1860 Jefferson Street SE,1634 Hamilton Terrace SE,0 Hamilton Terrace SE,0 Hamilton Terrace 5E,0 Hamilton Terrace SE,1815 Belleview Avenue SE,1906 Belleview Avenue SE,and a portion of 1630 Belleview Avenue SE,bearing Official Tax Map Nos.1040902,1040905,1041002, 1041003,1041004,4040507,4040822,4040823,4040824,4040825,4060201,4060301,and 4050102,respectively,and to(ii)establish a new sign overlay at 127 McClanahan Street SW,2001 Crystal Spring Avenue SW,0 Jefferson Street SW,2017 Jefferson Street SW,2013 Jefferson Street SW,1860 Jefferson Street SE,1634 Hamilton Terrace SE,0 Hamilton Terrace SE,0 Hamilton Terrace SE,0 Hamilton Terrace SE,1815 Belleview Avenue SE,and 1906 Belleview Avenue SE bearing Official Tax Map Nos.1040902,1040905,1041002,1041003,1041004,4040507,4040822,4040823,4040824,4040825,4060201,and 4060301,respectively.The sign overlay proposed for repeal,adopted through the enactment of Ordinance 37814-061807, requires signage in conformance with a comprehensive signage plan.The comprehensive plan designates the property for institutional/community use. Tina M.Corr,Secretary,City Planning Commission City Council will hold a public hearing on the aforesaid matters on September 18,2023,at 7:00 p.m.,or as soon thereafter as the matters may be heard,in the City Council Chamber,Fourth Floor,Room 450,Noel C.Taylor Municipal Building,215 Church Avenue SW,Roanoke,Virginia.All persons wishing to address City Council may sign-up online at www.roanokeva.gov/council.In order to sign up,the form to speak before City Council may be accessed under the tab"Sign Up Form to Speak Before Council" on the left of the screen Sign up forms must he received by noon on September 18 2023.In the evert the public hearing is conducted by electronic communication means due to the COVID-19 pandemic disaster,you will be notified by the City Clerk's Office.For further information,you may contact the Office of the City Clerk at(540)853-2541. Cecelia F.McCoy,CMC,City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on September 13,2023,at 1:00 p.m.,or as soon thereafter as the matters may be heard,in the City Council Chamber,Fourth Floor,Room 450,Noel C.Toylor Municipal Building, 215 Church Avenue SW,Roanoke,Virginia,to consider the following applications.All persons wishing to address the Board of Zoning Appeals must sign-up with the Secretary to the Board of Zoning Appeals by emailing planning@roanokeva.gov or by calling(540)853-1730 by noon,September 6,2023.Written comments of interested persons will be received by the Secretory to the Board of Zoning Appeals at planning@roanokeva.gov on or prior to noon,September 6,2023. Application by Haley Ahn,for property located at 2122 Brandon Avenue SW,bearing Official Tax Map No.1450103,zoned RM-2, Residential,Mixed Density District,for a special exception pursuant to Section 36.2-311,Zoning,Code of the City of Roanoke (1979),as amended,to permit a homestay. Application by Todd Setliff,for property located at 3102 Collingwood Street NE,bearing Official Tax Map No.3160438,zoned RM-1,Residential,Mixed Density District,for o special exception pursuant to Section 36.2-311,Zoning,Code of the City of Roanoke(1979),as amended,to establish a Dwelling,Two-Family. Application by Malcolm Quigley and Peter Volosin,for property located at 2755 Richelieu Avenue SW and 0 Serpentine Road SW.bearing Official Tax Map Nos.1062323 and 1062324,zoned R-12,Residential,Single Family District,for a special exception pursuant to Section 36.2-311,Zoning,Code of the City of Roanoke(1979),as amended,to permit a homestay. Tina M.Carr,Acting Secretary,City Board of Zoning Appeals The City of Roanoke provides interpretation at no cost for all public meetings,upon request.If you would like to request an interpreter,please let us know at least 24 hours in advance by calling(540)853-1283. La Ciudad de Roanoke proporciona interpretaciOn sin costo par todas citas pOblicas,presto solicitud.Si usted desea solicitor un interprete,haganoslo saber can al menos 24 horns de ontelacibn par llamar(540)853-1283. Jiji la Roanoke linatoa huduma yo ukalimani bile malipo katika mikutano yate yo umma,inapoombwo.lwapo ungependa kuomba mkalimani,tafadhali tujulishe angalau soa 24 kabla kwa kupiga simu(540)853-1283. .4,1A, )foil Ji stA jla?Y 4'?3A]ar Jl r°Ya::,L 4-"Sr y ALA, '�x t: (540)853-1283 J *..)'-'61L Y 4 �p}'J°•:=A-.24;y1,t;1.1 PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online at https://roanokeva.gov/2019/Commissions or may be obtained digitally by emailing planning@roanokeva.gov. If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853-2541, by noon, September 8, 2023. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Planning Commission will hold a public hearing on September 11, 2023, at 1:30 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following applications. The applications are available for review online at https://roanokeva.gov/2019/Commissions or may be obtained digitally by emailing planning@roanokeva.gov. All persons wishing to address the Planning Commission must sign-up with the Secretary to the Planning Commission by emailing planning@roanokeva.gov or by calling (540)853-1330 by noon, September 6, 2023. Written comments of interested persons will be received by the Secretary to the Planning Commission at planning@roanokeva.gov by noon, September 6, 2023. Application by Goodwill Industries of the Valleys, Inc., to (i) to repeal all conditions proffered as part of a previous rezoning on property located at 2502 Melrose Avenue NW, Official Tax Map No. 2420205, enacted through Ordinance No. 35433-070201 relating to uses permitted, lighting, and substantial conformity with a site plan and (ii) to rezone the property from IPUD (c), Industrial Planned Unit Development District with conditions, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design. The land use categories permitted in MXPUD include residential; accommodations and group living; commercial; industrial; warehousing and distribution; assembly and entertainment; public, institutional and community; transportation; utility; agricultural; and accessory, with a maximum density as specified on the development plan. The comprehensive plan designates the property for commercial corridor use. The proposed uses are a mixed-use building and other uses as noted on the PUD plan. Application by Carilion Medical Center to: (i) repeal an existing sign overlay at 127 McClanahan Street SW, 2001 Crystal Spring Avenue SW, 0 Jefferson Street SW, 2017 Jefferson Street SW, 2013 Jefferson Street SW, 1860 Jefferson Street SE, 1634 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 1815 Belleview Avenue SE, 1906 Belleview Avenue SE, and a portion of 1630 Belleview Avenue SE, bearing Official Tax Map Nos. 1040902, 1040905, 1041002, 1041003, 1041004, 4040507, 4040822, 4040823, 4040824, 4040825, 4060201, 4060301, and 4050102, respectively, and to (ii) establish a new sign overlay at 127 McClanahan Street SW, 2001 Crystal Spring Avenue SW, 0 Jefferson Street SW, 2017 Jefferson Street SW, 2013 Jefferson Street SW, 1860 Jefferson Street SE, 1634 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 1815 Belleview Avenue SE, and 1906 Belleview Avenue SE bearing Official Tax Map Nos. 1040902, 1040905, 1041002, 1041003, 1041004, 4040507, 4040822, 4040823, 4040824, 4040825, 4060201, and 4060301, respectively. The sign overlay proposed for repeal, adopted through the enactment of Ordinance 37814-061807, requires signage in conformance with a comprehensive signage plan. The comprehensive plan designates the property for institutional/community use. Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matters on September 18, 2023, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. All persons wishing to address City Council may sign-up online at www.roanokeva.gov/council. In order to sign up, the form to speak before City Council may be accessed under the tab "Sign Up Form to Speak Before Council"on the left of the screen. Sign up forms must be received by noon on September 18, 2023. In the event the public hearing is conducted by electronic communication means due to the COVID-19 pandemic disaster, you will be notified by the City Clerk's Office. For further information, you may contact the Office of the City Clerk at (540)853-2541. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on September 13, 2023, at 1:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following applications. All persons wishing to address the Board of Zoning Appeals must sign-up with the Secretary to the Board of Zoning Appeals by emailing planning@roanokeva.gov or by calling(540)853-1730 by noon, September 6, 2023. Written comments of interested persons will be received by the Secretary to the Board of Zoning Appeals at planning@roanokeva.gov on or prior to noon, September 6, 2023. Application by Haley Ahn, for property located at 2122 Brandon Avenue SW, bearing Official Tax Map No. 1450103, zoned RM-2, Residential, Mixed Density District, for a special exception pursuant to Section 36.2-311, Zoning, Code of the City of Roanoke(1979), as amended, to permit a homestay. Application by Todd Setliff, for property located at 3102 Collingwood Street NE,bearing Official Tax Map No. 3160438, zoned RM-1, Residential, Mixed Density District, for a special exception pursuant to Section 36.2-311, Zoning, Code of the City of Roanoke (1979), as amended, to establish a Dwelling, Two-Family. Application by Malcolm Quigley and Peter Volosin, for property located at 2755 Richelieu Avenue SW and 0 Serpentine Road SW, bearing Official Tax Map Nos. 1062323 and 1062324, zoned R-12, Residential, Single Family District, for a special exception pursuant to Section 36.2- 311, Zoning, Code of the City of Roanoke(1979), as amended, to permit a homestay. Tina M. Carr, Acting Secretary, City Board of Zoning Appeals The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would like to request an interpreter, please let us know at least 24 hours in advance by calling(540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas pi blicas, previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por llamar(540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu(540) 853-1283. I�>>4 lla)SI :,I S )liiil ) �Lls. jl uy avya &1 '1J1. a.°D vcl)., `S939J Jd" U to(540) 853-1283 .)1' CL'c' .'24 141-0 4 I � y Please publish in newspaper on Tuesday, August 29, 2023, and Tuesday, September 5, 2023. Please bill and send affidavit of publication by USPS and via email to: Tina M. Carr Acting Secretary to the Board of Zoning Appeals Planning, Building, & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 170 Roanoke, VA 24011 540/853-1730 tina.carr(roanokeva.gov Tina M. Carr Secretary to the Planning Commission Planning, Building, & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 170 Roanoke, VA 24011 540/853-1730 tina.carr i4roanokeva.gov Please send affidavit of publication to: .ter-/ ! CITY OF ROANOKE OFFICE OF THE CITY CLERK 'f = 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov City Clerk CECELIA T.WEBB,CMC Deputy City Clerk RUTH VISUETE PEREZ August 30, 2023 Assistant Deputy City Clerk Enteros Design, PC Attn: Gil Entzminger 7 N. 25th Street Suite A Richmond VA 23223 Dear Gil Entzminger: A public hearing has been advertised to be heard by the City Planning Commission on Monday, September 11, 2023 at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, in regard to a request Application by Goodwill Industries of the Valleys, Inc., to (i) to repeal all conditions proffered as part of a previous rezoning on property located at 2502 Melrose Avenue NW, Official Tax Map No. 2420205, enacted through Ordinance No. 35433-070201 relating to uses permitted, lighting, and substantial conformity with a site plan and (ii) to rezone the property from IPUD (c), Industrial Planned Unit Development District with conditions, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, September 17, 2023 at 7:00 p.m., pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News", following its meeting on Monday, September 11, 2023. If you have questions regarding the PlanningCommissionpublic hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853-1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853-2541. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure c: Tina Carr, Secretary to the City Planning Commission pOF ROANOKE OFFICE THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov City Clerk CECELIA T.WEBB,CMC Deputy City Clerk August 30, 2023 RUTH VISUETE PEREZ Assistant Deputy City Clerk Dear Ladies and Gentlemen: A public hearing has been advertised to be heard by the City Planning Commission on Monday, September 11, 2023 at 1:30 p.m. in regard to a request by Goodwill Industries of the Valleys, Inc., to (i) to repeal all conditions proffered as part of a previous rezoning on property located at 2502 Melrose Avenue NW, Official Tax Map No. 2420205, enacted through Ordinance No. 35433-070201 relating to uses permitted, lighting, and substantial conformity with a site plan and (ii) to rezone the property from IPUD (c), Industrial Planned Unit Development District with conditions, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, September 17, 2023 at 7:00 p.m., pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News", following its meeting on Monday, September 11, 2023. This letter is provided for your information as an interested party and/or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853-1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853-2541. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure c: Tina Carr, Secretary to the City Planning Commission Adjoining Property Owners and Interested Parties August 30, 2023 Page 2 pc: BOARD VINCENT A 1547 WESTSIDE BLVD NW ROANOKE VA 24017 EAST COAST PETROLEUM AND TRADING INC 2817 LANSING DR ROANOKE VA 24015 BARAKAT YASER K 750 CALDWELL ST NW ROANOKE VA 24017 SROUR RAFAT M 509 24TH ST NW ROANOKE VA 24017 CITY OF ROANOKE PO BOX 13145 ROANOKE VA 24031 GOODWILL INDUSTRIES OF THE VALLEYS INC PO BOX 6159 ROANOKE VA 24017 GOODWILL INDUSTRIES OF THE VALLEYS INC 2502 MELROSE AVE NW STE A ROANOKE VA 24017 CITY OF ROANOKE PO BOX 1451 ROANOKE VA 24007 ROCK SOLID ENTERPRISE LLC 1613 LANCASTER DR NW ROANOKE VA 24017 RAMEY DAVID A JR 2501 MELROSE AVE NW ROANOKE VA 24017 WHITE WILLIAM SR 3698 PARTRIDGE LN NW ROANOKE VA 24017 Sku a i-u „r,x § ::`sue `. + E'- ` ;g;' *rs:x .z 3 t—,f 24.J:'i.s„ ' .„ ". .''�. �%` :i` -. '� Department of Planning,Building and Development Room 170,Noel C.Taylor Municipal Building 215 Church Avenue,S.W. Roanoke,Virginia 24011 1 1 ,; Phone: (540)853-1730 Filing Date: July 31,2023 Submittal Number: Original Application ❑ Rezoning,Not Otherwise Listed ❑x Amendment of Proffered Conditions ❑ Rezoning,Conditional ❑Amendment of Planned Unit Development Plan 0 Rezoning to Planned Unit Development ❑Amendment of Comprehensive Sign Overlay District ❑ Establishment of Comprehensive Sign Overlay District 11111111111111111111111 Address: 2502 Melrose Avenue,NW,Roanoke,VA 24017 Official Tax No(s).: 2420205 Existing ❑ Without Conditions Ordinance Zoning: INPUD,Institutional Planned Unit Developme ❑x With Conditions No(s).(If 35433-070201 x❑ Planned Unit Development applicable): Requested ❑ Without Conditions Proposed Zoning: MXPUD,Mixed Use Planned Unit Developmei ❑ With Conditions Land Use: Mixed Use Development x❑ Planned Unit Development Name: Goodwill Industries of the Valleys,Inc. Phone Number: +1 (540)815-1514 Address: 2502 Melrose Avenue,NW,Roanoke,VA 24017 E-mail: btabor@goodwillvalleys.com - 44. .0c--1 -45)--t Property owners sign ue. Name: Phone Number: Address: E-mail: Agicants&ilea,e: Name: Enteros Design,PC Phone Number: +1 (804)861-1200 Address: 7 N.25thStreet,Suite A,Richmond,VA 23223 E-mail: gil@enterosdesign.com Authorized Agents Sgnat Me: 441, Zoning Amendment Application Checklist fx Completed application form and checklist. (x Written narrative explaining the reason for the request. Fr Metes and bounds description, if applicable. Ix Filing fee. (x , Concept plan meetingthe Application Requirements of item'2(c)'in Zoning Amendment Procedures. ✓ Written proffers. See the City's Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item'2(c)'in Zoning Amendment Procedures. Please label as 'development plan'if proffered. ✓ Development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance. ✓ Comprehensive signage plan meeting the requirements of Section 36.2-336(d)(2)of the City's Zoning Ordinance. Amended development or concept plan meeting the Application Requirements of item'2(c)'in Zoning Amendment Procedures, if applicable. ✓ Written proffers to be amended. See the City's Guide to Proffered Conditions. ✓ Copy of previously adopted Ordinance. PT Amended development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance. IT Copy of previously adopted Ordinance. r Amended comprehensive signage plan meeting the requirements of Section 36.2-336(d)of the City's Zoning Ordinance. r Copy of previously adopted Ordinance. r A Traffic Impact Study in compliance with Appendix B-2(e)of the City's Zoning Ordinance. I- Cover sheet. ✓ Traffic impact analysis. ✓ Concept plan. ✓ Proffered conditions, if applicable. ✓ Required fee. *An electronic copy of this application and checklist can be found at www.roanokeva.govlplanningcommission. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. fritt A CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 =' s 1 ` Roanoke,Virginia 24011-1536 `4 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerkgroanokeva.gov CECELIA F.MCCOY,CMC CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ September 19, 2023 Assistant Deputy City Clerk Balzer& Associates, Inc. Attn: Chris Burns 1208 Corporate Circle Roanoke, VA 24018 Dear Mr. Burns: Enclosed is a copy of Ordinance No. 42785-091823 in regard to a request by Carilion Medical Center to: (i) repeal an existing sign overlay at 127 McClanahan Street SW, 2001 Crystal Spring Avenue SW, 0 Jefferson Street SW, 2017 Jefferson Street SW, 2013 Jefferson Street SW, 1860 Jefferson Street SE, 1634 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 1815 Belleview Avenue SE, 1906 Belleview Avenue SE, and a portion of 1630 Belleview Avenue SE, and to (ii) establish a new sign overlay at 127 McClanahan Street SW, 2001 Crystal Spring Avenue SW, 0 Jefferson Street SW, 2017 Jefferson Street SW, 2013 Jefferson Street SW, 1860 Jefferson Street SE, 1634 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 1815 Belleview Avenue SE, and 1906 Belleview Avenue SW, respectively. The above referenced measure was adopted by the Council of the City of Roanoke at the regular meeting held on Monday, September 18, 2023. Y7Yle/e-'97 Cecelia F. McCoy, CMC City Clerk Enclosure c: Tina Carr, Secretary to the City Planning Commission Nicholas Conte, Secretary Carilion Medical Center Adjoining Property Owners and Interested Parties September 19, 2023 Page 2 Habitat for Humanity In the Roanoke Valley P. O. Box 6627 Roanoke VA 24017 Corazon Partners LLC 201 Mcclanahan Street, SW Roanoke VA 24014 CHS, Inc P. O. Box 12385 Roanoke VA 24025-2385 Carillon Clinic Properties LLC P. O. Box 12385 Roanoke VA 24025-2385 Old Rugged Cross LLC 4119-A Franklin Road Roanoke VA 24018 Matthew J. Browning 1601 Ivy Street, SE Roanoke VA 24014 Thomas B. Burton 3365 Ogden Road #104 Roanoke VA 24018 Vogel & Cromwell Holdings LLC P. O. Box 18188 Roanoke VA 24014 Inland American St Portfolio LLC P.O. Box 26665 Richmond VA 23261 Strauss Properties LLC 5100 Bernard Drive, SW Roanoke VA 24018 First Evangelical Presbyterian Church of Roanoke, Inc. 2101 Jefferson Street, SW Roanoke VA 24014 Adjoining Property Owners and Interested Parties September 19, 2023 Page 3 City Of Roanoke Mill Mountain P. O. Box 1451 Roanoke VA 24007 Western Virginia Water Authority 601 S Jefferson Street, SW Ste 200 Roanoke VA 24011 KAG Holdings LLC 204 S Jefferson Street, 11th Fir Roanoke VA 24011 Katherine C. Londos 2125 Yellow Mountain Road, SE Unit 101 Roanoke VA 24014 Kathryn Krisch Oelschlager 2125 Yellow Mountain Road, SE Unit 102 Roanoke VA 24014 Stephen M and Florence Workman 3541 Durksly Drive Melbourne, FL 32940 Sandra Sue Casas 2125 Yellow Mountain Rd SE Unit 104 Roanoke VA 24014 Susan E. Cromer 2125 Yellow Mountain Road, SE Unit 105 Roanoke VA 24014 James Sturgis Willis Ill 2125 Yellow Mountain Road, SE Unit 106 Roanoke VA 24014 Adjoining Property Owners and Interested Parties September 19, 2023 Page 4 Robert R. Copty P. O. Box 18165 Roanoke VA 24014 William Dabney Saunders & Carol Cooper Lee 2125 Yellow Mountain Road, SE Unit 108 Roanoke VA 24014 Thomas F. Butler 2125 Yellow Mountain Road, SE Unit 109 Roanoke VA 24014 Mills Family Revocable Trust Agreement 2125 Yellow Mountain Road, SE Apt 110 Roanoke VA 24014 Michael J. Saunders 125 Yellow Mountain Road, SE Unit 111 Roanoke VA 24014 Lawrence Michael Perry 2125 Yellow Mountain Road #112 Roanoke VA 24014 Patrick A. Malone 2125 Yellow Mountain Road. Unit 201 Roanoke VA 24014 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of September 2023. No. 42785-091823. AN ORDINANCE to(i)repeal an existing sign overlay established by Ordinance No.37814- 061807, adopted June 18, 2007, and (ii) to establish a new sign overlay at 127 McClanahan Street SW, 2001 Crystal Spring Avenue SW, 0 Jefferson Street SW, 2017 Jefferson Street SW, 2013 Jefferson Street SW, 1860 Jefferson Street SE, 1634 Hamilton Terrace SE,3 lots with an address of 0 Hamilton Terrace SE, 1815 Belleview Avenue SE, and 1906 Belleview Avenue SE, bearing Official Tax Map Nos. 1040902, 1040905, 1041002, 1041003, 1041004, 4040507, 4040822, 4040823,4040824,4040825,4060201, and 4060301,respectively; and dispensing with the second reading of this ordinance by title. WHEREAS, Carilion Medical Center, represented by Nicholas C. Conte, has made application with the Council of the City of Roanoke,Virginia("City Council"),to repeal an existing sign overlay district and to establish a Comprehensive Sign Overlay District on the hereinafter described property within the City, zoned INPUD; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2-540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS,a public hearing was held by City Council on such application at its meeting on September 18, 2023, after due and timely notice thereof as required by§36.2-540,Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard,both for and against the proposed repeal of an existing sign overlay district and the establishment of the comprehensive sign overlay district; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission,the City's Comprehensive Plan,and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require (i) repeal of an existing sign overlay established by Ordinance No. 37814-061807, adopted June 18, 2007 and(ii)designate a Comprehensive Sign Overlay District at 127 McClanahan Street SW,2001 Crystal Spring Avenue SW,0 Jefferson Street SW,2017 Jefferson Street SW, 2013 Jefferson Street SW, 1860 Jefferson Street SE, 1634 Hamilton Terrace SE, 3 lots with an address of 0 Hamilton Terrace SE, 1815 Belleview Avenue SE,and 1906 Belleview Avenue SE, bearing Official Tax Map Nos. 1040902, 1040905, 1041002, 1041003, 1041004, 4040507, 4040822, 4040823, 4040824, 4040825, 4060201, and 4060301, respectively, , as herein provided, and finds that such district meets the standards set forth in §36.2-336, Code of the City of Roanoke (1979), as amended, and will serve the public purposes and objectives set forth in§36.2-660 of the Code of the City of Roanoke (1979), as amended, at least as well, or better, than the signage that would otherwise be required or permitted by Chapter 36.2. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: • 1. §36.2-100,Code of the City of Roanoke(1979), as amended,and the Official Zoning Map,City of Roanoke,Virginia,dated December 5,2005,as amended,be amended to reflect that(i) repeal of an existing sign overlay established by Ordinance No. 37814-061807, adopted June 18, 2007 that applies to property located at 127 McClanahan Street SW, 2001 Crystal Spring Avenue SW, 0 Jefferson Street SW, 2017 Jefferson Street SW, 2013 Jefferson Street SW, 1860 Jefferson 2 Street SE, 1634 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 1815 Belleview Avenue SE, 1906 Belleview Avenue SE, and a portion of 1630 Belleview Avenue SE, bearing Official Tax Map Nos. 1040902, 1040905, 1041002, 1041003, 1041004, 4040507, 4040822, 4040823, 4040824, 4040825, 4060201, 4060301, and 4050102, respectively, and(ii)to establish a Comprehensive Sign Overlay District on property located at 127 McClanahan Street SW, 2001 Crystal Spring Avenue SW, 0 Jefferson Street SW, 2017 Jefferson Street SW, 2013 Jefferson Street SW, 1860 Jefferson Street SE, 1634 Hamilton Terrace SE, 0 Hamilton Terrace SE,0 Hamilton Terrace SE,0 Hamilton Terrace SE, 1815 Belleview Avenue SE, 1906 Belleview Avenue SE,bearing Official Tax Map Nos. 1040902, 1040905, 1041002, 1041003, 1041004, 4040507, 4040822, 4040823, 4040824, 4040825, 4060201, and 4060301, respectively, with all such signs being subject to sign area and dimensions, sign types, and permitted sign characteristics,as set forth in the Zoning Amendment Amended Application No. 1 dated August 18, 2023. 2. Pursuant to the provisions of Section 12 of the City Charter,the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. ri 3 ~yyl`g'' CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 18, 2023 Subject: Application by Carilion Medical Center to: (i) repeal an existing sign overlay at 127 McClanahan Street SW, 2001 Crystal Spring Avenue SW, 0 Jefferson Street SW, 201 7 Jefferson Street SW, 2013 Jefferson Street SW, 1 860Jefferson Street SE, 1634 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 1815 Belleview Avenue SE, 1906 Belleview Avenue SE, and a portion of 1630 Belleview Avenue SE, bearing Official Tax Map Nos. 1040902, 1040905, 1041002, 1041003, 1041004, 4040507, 4040822, 4040823, 4040824, 4040825, 4060201 , 4060301 , and 4050102, respectively, and to (ii) establish a new sign overlay at 127 McClanahan Street SW, 2001 Crystal Spring Avenue SW, 0 Jefferson Street SW, 201 7 Jefferson Street SW, 2013 Jefferson Street SW, 1860Jefferson Street SE, 1634 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 1815 Belleview Avenue SE, 1906 Belleview Avenue SE, bearing Official Tax Map Nos. 1040902, 1040905, 1041002, 1041003, 1041004, 4040507, 4040822, 4040823, 4040824, 4040825, 4060201 , 4060301 , respectively. Summary: By a vote of 4-0, with Commissioners K. Atwood, K. Berry, and S. Glenn absent, the Commission recommends approval of the rezoning request, finding that the Amended Application No. 1 is consistent with the City's Comprehensive Plan, Riverland/Walnut Hill Neighborhood Plan, South Roanoke Neighborhood Plan, and Zoning Ordinance as the subject property will continue to be redeveloped and used in a manner appropriate to the surrounding area. Application Information: Request: Repeal of Existing Sign Overlay Establishment of New Sign Overlay Owner: Carilion Medical Center (repeal and establish) KAG Holdings, LLC (repeal only) Applicant: Nicholas C. Conte, Carilion Medical Center Agent: Chris Burns, Balzer and Associates, Inc. City Staff Person: Katharine Gray, Principal Planner Address: 127 McClanahan Street SW, 2001 Crystal Spring Avenue SW, 0 Jefferson Street SW, 201 7Jefferson Street SW, 2013 Jefferson Street SW, 1860 Jefferson Street SE, 1634 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 1815 Belleview Avenue SE, 1906 Belleview Avenue SE, and removal only of a portion of 1630 Belleview Avenue SE Official Tax No: 1040902, 1040905, 1041002, 1041003, 1041004, 4040507, 4040822, 4040823, 4040824, 4040825, 4060201 , 4060301 , and removal only of 4050102 Site Area: +/- 32.20 acres Relevant Plans: Riverland/Walnut Hill Neighborhood Plan Mill Mountain Plan South Roanoke Neighborhood Plan Proposed Land Use: Sign Overlay Future Land Use: Institutional Filing Date: Original Application: July 31 , 2023 Amended Application No. 1 : August 18, 2023 Public Notification and Outreach: • Roanoke Times Legal Advertisement (runs two-consecutive Tuesdays) Required Public Notice - • Letters to Property owners abutting subject State of Virginia Code property (includes across street/alley) • Direct notice by mail includes neighboring localities if applicable Required Public Notice - • Posting a sign on the subject property with City of Roanoke Zoning hearing date and contact for additional Code information • Posting applications - applications received are posted on the PBD Board & PBD Outreach Beyond Commission page, providing instant access State/City Code to the full application and supporting Requirements documentation • CivicSend Notices - Email notification subscription to share information with 2 citizens and stakeholders according to their preferences. Land Use Applications touch the inbox of subscribers at least 2 times - 1 ) Application filed; 2) Agenda and Staff Report Posting; 3) Amended Information, if applicable • Neighborhood Leaders and Civic Stakeholders Email Notice - Direct email to leaders to share information; coincides with CivicSend Notices • CivicSend Notices for land use applications typically reach more than 1 ,800 subscribers • All applicants are strongly advised to PBD Recommended discuss project with area neighborhood Applicant Outreach organizations and/or civic leagues and adjoining property owners and/or tenants Applicant Outreach • Unknown Background: Carilion's campus, consisting of Roanoke Memorial Hospital, Behavioral Health Services, and other ancillary facilities (e.g., parking), has long been located at the base of Mill Mountain along Jefferson Street between Belleview Avenue and McClanahan Street and has expanded many times over the past 100 years. Now, some of the older buildings no longer meet life safety codes and are unable to be renovated or repurposed due to structural and technical reasons. The hospital's recent growth in services requires an expansion of facilities and the location of existing, obsolete buildings requires that expansion to occur within its campus located along Jefferson Street. In 201 5, Carilion rezoned three portions of property from ROS to INPUD, IN, and 1-2 to allow for the expansion of the hospital with a new proposed medical building with parking below on land located to the south of the existing facility. It also rezoned the existing water distribution portion of the parcel to IN so that it did not become non-conforming. In 2019 Carilion repealed proffered conditions, rezoned parcels, repealed multiple planned unit development ("PUD") plans, and adopted a PUD plan to consolidate several parts of the Carillon campus on the east and west sides of Jefferson Street into a single PUD plan. The PUD plan addressed the primacy of Jefferson Street by facing buildings to the street and providing for enhanced pedestrian and bicycle accommodations along Jefferson. In addition to a new expansion of the hospital on the eastern side of Jefferson Street, a new Behavioral Health Services building was to be located on the northwest corner of Jefferson Street and McClanahan Street with a new parking garage to the interior of the site. A traffic impact 3 analysis incorporated into the PUD plan addressed primary traffic concerns on Jefferson Street and Crystal Spring Avenue and allowed for further evaluation of traffic impacts and mitigation for those impacts as detailed plans are developed. In 2022, Carilion amended the PUD plan to reflect a renovation of the existing Behavioral Health Services building with a new parking garage located on the northwest corner of Jefferson Street and McClanahan Street. Over the past few years, Carillon has continued to refine plans for the campus and the existing sign overlay for the campus does not incorporate all of the needed signage for the new campus redevelopment and expansion. In addition, as Carilion sold a portion of their property to an adjoining property owner, the existing sign overlay covers more than property under their ownership. Therefore, Carilion seeks to repeal the existing sign overlay and establish a new sign overlay on only their main campus property. Proposed Use/Development: The Carillon main campus's size, building placement, and public and private street configuration makes conventional signage placement difficult and a sign overlay is the best means to incorporate appropriate signage onto the campus. As many changes to the campus have occurred in the past 15-20 years, the existing sign overlay no longer meets the needs of the campus. Therefore, the applicant and adjoining property owner, to which the existing sign overlay applies, request to repeal the existing sign overlay, enacted by Ordinance No. 37814-061807. The applicant then proposes to establish a new sign overlay on only their campus properties to allow for the flexible use of the freestanding and building-mounted sign allocation. The properties are as follows: 127 McClanahan Street SW, 2001 Crystal Spring Avenue SW, 0 Jefferson Street SW, 201 7 Jefferson Street SW, 201 3 Jefferson Street SW, 1 860 Jefferson Street SE, 1634 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 1815 Belleview Avenue SE, 1906 Belleview Avenue SE, bearing Official Tax Map Nos. 1040902, 1040905, 1041002, 1041003, 1041004, 4040507, 4040822, 4040823, 4040824, 4040825, 4060201 , 4060301 , respectively. The new proposed sign overlay specifies that 35 particular signs and multiples of 2 additional signage types will be installed, refaced, or replaced as follows: ■ Eleven freestanding identification signs ranging in height from six to fifteen feet ■ Twenty-two building mounted signs ■ Two signs that may either be building mounted or freestanding ■ Unlimited directional/wayfinding signage below six feet in height ■ Unlimited signage exempt under Sec. 36.2-661 (c) or Sec. 36.2-673 4 Considerations: Compatibility with Surrounding Land Uses: The main Carilion campus is located at the base of Mill Mountain adjacent to the Roanoke River. The future land use plan in the Riverland/Walnut Hill Neighborhood Plan and South Roanoke Neighborhood Plan recommends the area for institutional use. The property to the north is railroad; ROS, Recreation and Open Space; and INPUD, Institutional Planned Unit Development. The property to the east is MX(c), Mixed Use with conditions, and ROS, Recreation and Open Space. The property to the south is. ROS, Recreation and Open Space; 1-2, Heavy Industrial; IN, Institutional; and CN, Commercial Neighborhood. And, the property to the west is CN, Commercial Neighborhood, and MX, Mixed Use. Zoning District Land Use North ROS, Recreation and Open Space Park, Daycare center, Railroad INPUD, Institutional Planned Unit Development; Railroad South ROS, Recreation and Open Space Park, Water treatment plant, 1-2, Heavy Industrial Place of worship, Financial IN, Institutional institution, Office CN, Commercial Neighborhood East MX(c), Mixed Use with conditions Park, Detached single-family ROS, Recreation and Open Space dwellings West CN, Commercial Neighborhood Park, Medical clinic, Office MX, Mixed Use The future land use plan from City Plan 2040 designates this area for Institutional/Community Use. Applicability/Appropriateness of Proposed Zoning District: The Comprehensive Sign Overlay District is intended to provide the opportunity for innovative comprehensive signage plans for developments which contain a number of constraints to conventional sign placement and allocation regulation while at the same time serving the public purposes set forth in Section 36.2-660. This particular proposal would allow the establishment of a sign overlay that unifies the signage across the multiple properties of the Carilion main campus along several major streets. Availability of Other Property: The proposed sign overlay is to enable a uniform signage package on the existing Carilion main campus. As such, there are no other properties, other than those in 5 the zoning amendment request, which are available, similarly situated, and zoned to allow this type of overlay. Consistency with Comprehensive Plan: City Plan 2040 recognizes both the importance of existing businesses and institutions ability to grow and the importance of context sensitive development within existing neighborhoods. Carilion Health System is the major medical center of southwestern Virginia and provides significant medical services and employment for the region. The campus is situated at the intersection of the Mill Mountain, Riverland/Walnut Hill, and South Roanoke planning areas. Policy/Action Plan Applicability to matter Livable Built Environment Comprehensive The proposed signage within Policy 1 : Encourage development, Plan', pg. 78 the sign overlay creates redevelopment, and revitalization appropriately scaled signage through preservation within the hospital's main and context sensitive design campus along Jefferson Street with a scale and massing of new signage that is respectful of the adjacent buildings to the south of McClanahan on the southern boundary of the campus. Policy 4: Reduce visual clutter Comprehensive The proposed freestanding ■ Minimize the size and number of Plan, pg. 86 signage within the sign free standing signs overlay is appropriately scaled to quickly move people from the main transportation access routes onto the campus. Community Design Policies South Roanoke The proposed campus sign ■ Established neighborhoods should Neighborhood overlay provides for the retain their overall character and Plan', pg.56 continued ability for the development patterns, while hospital to grow in a manner incorporating new development appropriate to the that is compatible with the surrounding neighborhoods neighborhood, the design while minimizing the impact guidelines of Vision 2001 - 2020, of the growth on the City's and efficiently uses limited land urban fabric. resources. ' City Plan 2040, City of Roanoke, 2020 z South Roanoke Neighborhood Plan, City of Roanoke, 2008 6 Policy/Action Plan Applicability to matter Community Design Policies Riverland/Walnu The sign overlay focuses • Incompatible land uses: t Hills Neighbor- signage along the major Commercial and utility uses should hood Plana, transportation corridors, have as minimal impact as possible pg.34 minimizing signage along on adjoining residential areas in neighborhood boundaries. terms of visibility, noise, and air quality. Land uses should be compatible with the surrounding natural environment, specifically Roanoke River and Mill Mountain. Comments on Application: Planning Commission Work Session: The proposed project was discussed and changes were recommended to clarify the request to repeal of the existing sign overlay and establishment of a new sign overlay. The applicant filed Amended Application No. 1 addressing the items discussed. Interdepartmental Comments: General comments were provided from the Western Virginia Water Authority, and the Fire and Planning Building and Development departments related to: signage location requirements, building and zoning subdivision requirements, and the permitting process. Public Comments: No comments received. Public Hearing: No comments received. Conclusions and Recommendations: The principal consideration is whether the proposed repeal of the existing sign overlay and establishment of a new sign overlay on Carilion's main campus is consistent with the general principles within City Plan 2040 and the Riverland/Walnut Hill Neighborhood Plan and South Roanoke Neighborhood Plan. The proposed changes allows for repeal of a sign overlay that no longer meets 3 Riverland/Walnut Hills Neighborhood Plan, City of Roanoke, 2004 7 the needs of the campus with the multiple development changes that have occurred since 2007. Moreover, the establishment of the proposed sign overlay allows for the creation of a cohesive and effective signage system for the campus as being developed today that is appropriate in scale, placement, and materials. The repeal of the existing sign overlay and establishment of the proposed sign overlay is appropriate to the surrounding area and in keeping with the goals of these plans. Q_Aailiir. z 7 Frank C. Martin, Ill, Vice-Chair City Planning Commission Enclosure: Attachment A, Zoning District Map Distribution: Robert S. Cowell, Jr., City Manager Angela O'Brien, Assistant City Manager Chris Chittum, Executive Director of Community Development and Placemaking R. Wayne Leftwich, Jr., Planning Manager Katharine Gray, Planning Commission Agent Timothy Spencer, City Attorney Laura Carini, Senior Assistant City Attorney Nicholas C. 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L. 7 op N ry �.r rD A� OG�O � O ti .e e a z «. _ w w v I— N O gi l 1 .4' . . r0 :n Im m m m m C] L7 m _ T !� ,� C LL LL LL LL E d N O m O % w .� n , Q 9 w $ rn _ _ , K x CI i3ONC 5 4, E E ,E _ - n -z u' u u' U) .. c a 2 TOM t a ,E n t5 t '' �c `� K [i .0 y a, ¢ ¢ a c n 2 - UO c a o ^ °' Q CJ 0 t) @ I 0 U 2 LL �" 2 R z LL 0 a 'n T q p W w V 2 J > [i , CA LL' I'_ Q .E - Q LL U Q Cy et co `t C 4 c� t� i� ri .-- t a. EL ir Ir a ¢ ¢ ¢`' ¢ ¢ c� � o � oO0 I I I l l - O1 9 �L!z NJ - N 0 a — OT Department of Planning,Building and Development Room 170,Noel C.Taylor Municipal Building 215 Church Avenue,S.W. Roanoke,Virginia 24011 Click Here to Print Phone: (540)853-1730 Filing Date: Aug 18,2023 Submittal Number: Amended Application No.1 ❑ Rezoning,Not Otherwise Listed ❑Amendment of Proffered Conditions ❑ Rezoning,Conditional ❑Amendment of Planned Unit Development Plan ❑ Rezoning to Planned Unit Development ❑x Amendment of Comprehensive Sign Overlay District x❑ Establishment of Comprehensive Sign Overlay District Address: SEE ATTACHED Official Tax No(s).: SEE ATTACHED Existing ❑ Without Conditions Ordinance 33891-070698, Zoning: INPUD,Institutional Planned Unit Developme El With Conditions No(s).(If 35951-061702, applicable): 37595-101906,42423-081522 ❑x Planned Unit Development Requested ❑ Without Conditions Proposed Zoning: INPUD,Institutional Planned Unit Developme ❑ With Conditions Land Use: Comprehensive Sign Overlay District ❑x Planned Unit Development - Name: See Attached Phone Number: Address: E-mail: PrW,IOwe %retie: Name: Carillon Medical Center Phone Number: +1 (540)224-5062 Address: 213 S.Jefferson St.Suite 1600 Roanoke,VA 24011 E-mail: ncconte@carilionclinic.org Name: Balzer and Associates,Inc.-Chris Burns Phone Number: +1 (540)772-9580 Address: 1208 Corporate Circle,Roanoke,Va 24018 E-mail: cburns@balzer.cc (vim Attlhonzetf Agent's Signalize: Zoning Amendment p p A l ication Checkli st The following mitstbesubmitted for all plc ns: I Completed application form and checklist. 15 Written narrative explaining the reason for the request. I— Metes and bounds description, if applicable. Ix Filing fee. For a rezoning notothermiselsted,it following must also be submitted: I— Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. For a conditionattezoning,the wing must also be submitted: E Written proffers. See the City's Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures. Please label as 'development plan' if proffered. For a plannetfunilIkhrelOpment, he following mustmu*.also be subm tted I— Development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance. For a ofri ' r van ovetiaytilsbitt,t-fctllowg=must be's omitted (x Comprehensive signage plan meeting the requirements of Section 36.2-336(d)(2)of the City's Zoning Ordinance. For nm�n�nt 40, ,thefollowing mast also be submitted Amended development or concept plan meeting the Application Requirements of item'2(c)'in Zoning Amendment Procedures, if applicable. Written proffers to be amended. See the City's Guide to Proffered Conditions. Copy of previously adopted Ordinance. For a ple d p a+ i dment;the ft:diming Mist else be submitted: r Amended development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance. I— Copy of previously adopted Ordinance. For a comprtirtensisirsigit Overlefamendment,the b ing must so be su bmitted: fl Amended comprehensive signage plan meeting the requirements of Section 36.2-336(d)of the City's Zoning Ordinance. I- Copy of previously adopted Ordinance. For a proposal tat:MI.114S.atraffic l be submitted to the City,:Abe follevminustalsesubmitted: I— A Traffic Impact Study in compliance with Appendix B-2(e)of the City's Zoning Ordinance. For a proposal tat Mottoes a trafficImpact analysit e submitted to VIVI'the.f o, ice° be i : I— Cover sheet. I— Traffic impact analysis. I— Concept plan. P Proffered conditions, if applicable. I— Required fee. *An electronic copy of this application and checklist can be found at www.roanokeva.gov/planningcommission. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. Carillon Zoning Amendment Application(Comprehensive Sign Overlay District) Subject Parcel Information and Applicant Execution Page Amended Application#1 August 18,2023 Page 1 of 4 Parcel 4060301 and 4060201 Owner: Carillon Medical Center, a Virginia Non-Stock Corporation,successor in interest to Roanoke Hospital Association Address: 1906 Belleview Ave.SE and 1815 Belleview Ave. SE Existing Zoning:INPUD Name: CARILION MEDICAL CENTER y , Owner's Signature: By7�L -• `—+' t By: Nicholas C. Conte,Secretary 0 Mailing Address: 213 S.Jefferson Street,Suite 1600, Roanoke,VA 24011 Phone: 540-224-5063 E-mail: ncconte@carilionclinic.org Parcels 1041002, 1041004,4040824 and 4040825 Owner: Carillon Medical Center,a Virginia Non-Stock Corporation,successor in interest to Roanoke Memorial Hospitals Address:0 Jefferson St.,2013 Jefferson St,0 Hamilton TR, and 0 Hamilton TR Existing Zoning: INPUD Name: CARILION MEDICAL CENTER Owner's Signature: By: e By: Nicholas C. Conte,Secretary Mailing Address: 213 S.Jefferson Street,Suite 1600, Roanoke,VA 24011 Phone: 540-224-5063 E-mail: ncconte@carilionclinic.org Carillon Zoning Amendment Application(Comprehensive Sign Overlay District) Subject Parcel Information and Applicant Execution Page Amended Application#1 August 18,2023 Page 2of4 Parcel 1041003 Owner: Carilion Medical Center,a Virginia Non-Stock Corporation,successor in interest to Roanoke Hospital Association Address: 2017 Jefferson St.SW Existing Zoning: I NPUD Name: CARILION MEDICAL CENTER,successor in interest to Roanoke Hospital Association Owner's Signature: By: ( •t e.+ic-4-c�By: Nicholas C. Conte,Secretary Mailing Address: 213 S.Jefferson Street,Suite 1600, Roanoke,VA 24011 Phone: 540-224-5063 E-mail: ncconte@carilionclinic.org Parcel 1040905 Owner: Carillon Clinic Properties,LLC, a Virginia limited liability company Address: 2001 Crystal Spring Ave SW Existing Zoning: INPUD Name: CARILION CLINIC PROPERTIES, LLC oo � ,p Owner's Signature: By: 'Z.l� I/ /' By: Nicholas C. Conte, Executive Vice President Mailing Address: 213 S.Jefferson Street,Suite 1600, Roanoke,VA 24011 Phone: 540-224-5063 E-mail: ncconte@carilionclinic.org Carilion Zoning Amendment Application(Comprehensive Sign Overlay District) Subject Parcel Information and Applicant Execution Page Amended Application#1 August 18,2023 Page 3 of 4 Parcel 1040902 Owner: CHS, Inc., a Virginia corporation Address: 127 McClanahan St.SW Existing Zoning: INPUD Name: CHS INC. Owner's Signature: By: /__ � 4, r By: Nicholas C. Conte,Secretary Mailing Address: 213 S.Jefferson Street,Suite 1600, Roanoke,VA 24011 Phone: 540-224-5063 E-mail: ncconte@carilionclinic.org Parcel 4040507,4040822 and 4040823 Owner: Carillon Medical Center, a Virginia Non-Stock Corporation Address: 1860 Jefferson ST SE, 1634 Hamilton Ter SE and 0 Hamilton TR SE Existing Zoning: INPUD Name: CARILION MEDICAL CENTER Owner's Signature: By: ✓ -t' j �4�--'�� By: Nicholas C. Conte,Secretary Mailing Address: 213 S.Jefferson Street,Suite 1600, Roanoke,VA 24011 Phone: 540-224-5063 E-mail: ncconte@carilionclinic.org Carilion Zoning Amendment Application (Comprehensive Sign Overlay District) Subject Parcel Information and Applicant Execution Page Amended Application#1 August 18, 2023 Page 4 of 4 Parcel 4050102 Name: KAG Holdings, LLC, a Virginia limited liability company ig-tt'Vz'' Owner's Signature: By: By: Scott A. Graeff, Manager Mailing Address: 1630 Belleview Ave SE, Roanoke, Virginia 24014 Phone: 540-904-7836 E-mail: cyouell@whitlowyouell.com PURPOSE OF REQUEST: 1. Repeal existing sign overlay that applies to Tax Parcels 1040902, 1040905, 1041002, 1041003, 1041004,4040507,4040822,4040823, 4040824,4040825,4060201, 4060301, and 4050102. 2. Establish new sign overlay district that applies to Tax Parcels 1040902, 1040905, 1041002, 1041003, 1041004,4040507,4040822, 4040823, 4040824,4040825,4060201, and 4060301 (Tax Parcel 4050102 not included in new sign overlay district). 36.2-338 Carilion Roanoke Memorial Campus Comprehensive Sign Overlay District The purpose of this request is to repeal and replace the existing comprehensive sign overlay district (ordinance #37814-061807) that sets forth signage regulations for the Carilion Roanoke Memorial Hospital campus. The campus consists of the hospital and nearby parking garages and medical office buildings. The proposed sign overlay district is made up of the following tax map parcels; 1040902, 1040905, 1041002, 1041003, 1041004, 4040507, 4040822, 4040823, 4040824, 4040825, 4060201, 4060301 (the "Campus") +/-32.2 acres zoned INPUD located near the intersections of Jefferson Street, Reserve Avenue, McClanahan Street, Belleview Avenue, and Hamilton Terrace. It should be noted that a portion of Tax Parcel 4050102 is included within the existing sign overlay district. This property was previously owned by Carilion and recently conveyed to KAG Holdings, LLC through a re subdivision process. There is no existing or proposed signage on this portion of this Tax Parcel and no need for it to be included in the new sign overlay district. The properties are more clearly shown on Exhibit 4 that is included with this application. The proposed sign overlay district will provide an opportunity for flexibility and unity for proposed signage on the medical Campus due to the unique requirements of a hospital campus,while maintaining the goals of and objectives set forth in Section 36.2-660 of the Roanoke City Zoning Ordinance. Safety is the main purpose of the this sign overlay district and ensuring that hospital visitors can find their way around the campus. Signage is extremely important on the Campus as visitors will often be trying to navigate a campus that they are unfamiliar with during a high-stress time, and it is imperative that there be clear and direct signage to help them find their way around quickly and efficiently. Clear signage also helps to alleviate traffic congestion by ensuring that visitors can go directly to their destinations in the most efficient manner possible. While the City zoning ordinance is targeted for typical individual sites,the type of signage that is required for this hospital setting is just not possible with the standard signage limitations in the City zoning ordinance, which is the reason for the proposed overlay district. The proposed signage indicated in this application expands upon the existing signage pattern on campus and provides consistent, high-quality signage to identify specific buildings and to guide users around the Campus. Existing and proposed sign locations have been indicated on Exhibit 5 and specific sign details are provided in Exhibit 6. As this is an update to the existing sign ordinance, some of the signs indicated are existing and some are proposed. It should be noted that there are many existing and proposed signs on the Campus that fall below the thresholds for requiring a sign permit,such as miscellaneous directional signage.Only signage that would require a permit from the City of Roanoke for installation is included in the Sign Overlay District. Signage that falls below the thresholds for typical permitting will also be allowed to be installed on the Campus as allowed by the City of Roanoke zoning ordinance. One overall goal of the Vision 2040 Comprehensive Plan is "Resilient Economy." The proposed Sign Overlay District will support the expansion of Roanoke Memorial Hospital through the installation of attractive,well-designed signage within the new development.This request continues the existing signage development pattern that has previously been established on the campus of Roanoke Memorial Hospital and will allow new signage to be installed in conjunction with the new development that is currently under construction. 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TYPE OF ILLUMINATION AREA(SF) 1 SITE 8 EXISTING NO 60 2 SITE 15 EXISTING NO 120 3 SITE 8 EXISTING NO 30 4 SITE 6 PROPOSED NO 20 5 BUILDING N/A PROPOSED YES(L.E.D.—INTERNALLY LIT) 60 6 BUILDING N/A PROPOSED YES(L.E.D.—INTERNALLY LIT) 60 7 BUILDING N/A PROPOSED YES(L.E.D.—INTERNALLY LIT) 100 8 BUILDING N/A PROPOSED YES(L.E.D.—INTERNALLY LIT) 160 9 BUILDING N/A PROPOSED YES(L.E.D.—INTERNALLY LIT) 160 10 BUILDING N/A PROPOSED NO 20 x 2=40 (QTY. 2) 11 SITE 12 EXISTING NO 60 12 SITE 8 EXISTING NO 100 13 SITE 15 EXISTING YES(L.E.D.—INTERNALLY LIT) 100 14 SITE 15 EXISTING YES(L.E.D.—INTERNALLY LIT) 100 15 BUILDING N/A EXISTING NO 15 16 BUILDING N/A EXISTING NO 15 17 BUILDING N/A EXISTING YES(L.E.D.—INTERNALLY LIT) 1,200 18 60 x 2= SITE 8 EXISTING NO (QTY..2) 120 19 BUILDING N/A EXISTING NO 30 20 BUILDING N/A EXISTING NO 30 21 BUILDING N/A EXISTING NO 10 22 BUILDING N/A EXISTING NO 20 23 BUILDING N/A EXISTING NO 160 24 BUILDING N/A EXISTING NO 100 25 BUILDING N/A EXISTING NO 280 26 BUILDING N/A EXISTING NO 460 27 SITE 8 EXISTING YES(L.E.D.—INTERNALLY LIT) 40 28 BUILDING N/A EXISTING NO 10 29 BUILDING 50 x 2= N/A PROPOSED YES(L.E.D.—INTERNALLY LIT) (QTY.2) OR SITE 100 30 BUILDING N/A EXISTING NO 10 31 BUILDING N/A PROPOSED NO 20 32 BUILDING N/A PROPOSED NO 20 TOTAL SIGN AREA(EXCLUDING ANY SIGNAGE MEETING 3,810 THE CRITERIA OUTLINED ON NEXT PAGE) • *Refer to Exhibit 5 for sign locations on the Campus and Exhibit 6 for specific sign details. * Materials: Most signage on-site is made of aluminum with vinyl applique. Existing building sign #17 is made of aluminum letters with acrylic face. Existing building signs#23 and#24 are metal, but specific type is unknown. Additional Standards: 1.Signage meeting the criteria of Section 36.2-661(c) or Section 36.2-673 of the Roanoke City zoning ordinance shall be exempt from sign permitting requirements and will be allowed on-site whether included in this overlay district or not. 2. Directional or wayfinding signage not specifically identified in Exhibit 3 shall be allowed as needed throughout the Campus, provided that the proposed signage meets the criteria in sections(a)through (c) below.This proposed signage will generally be located at points of access and other decision points throughout the Campus to direct patrons as to the locations and appropriate directions of travel to specific destinations on the Campus. a.This signage shall not exceed 6' in height. b.Sign area shall not exceed 25 s.f. per sign. c.The primary purpose of the sign shall be for vehicular and/or pedestrian wayfinding. d. Signage shall not impede sight distance triangles as outlined in Section 36.2-670 of the Roanoke City zoning ordinance. e. 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W S� O 14:Z Q N �' , r Q Z N 3. 15 n / 6„ co i la dm N/I `s E ii44-t. 2 -> __ ti O w Q O O N �+ / � cc C o o z_O— � •L O > U I {J % O O Ci C Q C a7 N d > COI o D v� N O _ c ' a� o -o im SOON E v7 o c �a c > w w n CO C. 0 CO w a) fA t — a3 a) E o — >, >, T — a N O Cg i '� L O aci `m a�i a E E E as C C ciii LL !� O O J z is c a j u ii ti 2 `5 a a m c S O Y/ Q • ' c c C oea m m o c d a� ti> > X X X c O N N ` ` N a5 N a) C m O7 �1 U 7 a) en M M C 0 _ a, o c -2o C c - w D x to C C C . a, LT- N O — al V O CO CD C4 O O a n E o E c t m . - c x o c w ai a)'i ( , co rii coI- 0 O o Q U v U o cr) 2 c 0_ D N 73 _ v ca000 n, o 0 _, z N z a- x x ix co c; a o 0 0 CI Z •O X < = a o z z a IX CC CK ix ry D C N - O CVC0 O co — N0 � � o The Roanoke Times Account Number Roanoke,Virginia 6007932 Affidavit of Publication Date CITY OF ROANOKE-CLERKS OFFICE September 05,2023 Attn Cecelia Webb 215 CHURCH AVE SW ROOM 456 ROANOKE,VA 24011 Date Category Description Ad Size Total Cost 09/06/2023 Legal Notices PUBLIC HEARINGS 3 x 10.00 IN 4,938.75 Publisher of the Roanoke Times I,(the undersigned)an authorized representative of the Roanoke limes,a daily newspaper published in Roanoke,in the State of Virginia,do certify that the annexed notice PUBLIC HEARINGS was published in said newspapers on the following dates: 08/29,09/05/2023 The First insertion being given... 08/29/2023 Newspaper reference: 0001440996 i4 Billing Representative Sworn to and subscribed before me this 5th Day of September 2023 lz\vcc.., 4 (7 ,�p�rnrrrrrpq •�.�•`„�N R. C o Notary Puk NOTARY o�tn e. PUBLIC State of Virginia ' C) i REG.#329549 : Q E. 0 : MY COMMISSION County of Hanover EXPIRES My Commission expires k0 July 31,2025 ''rrrlrr/trilr.tIt` THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU • PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber,Fourth Floor,Room 450,Noel C.Taylor Municipal Building,215 Church Avenue SW,Roanoke,Virginia.All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online ai https://roanokeva.gov/2019/Commissions or may be obtained digitally by emailing planning@roanokeva.gov. If you are a person with a disability who needs accommodations for any public hearings advertised herein,please contact the City Clerk's Office,(540)853-2541,by noon,September 8,2023. Cecelia F.McCoy,CMC,City Clerk The City of Roanoke Planning Commission will hold a public hearing on September 11,2023,at 1:30 p.m.,or as soon thereafter as the matters may be heard,in the City Council Chamber,Fourth Floor,Room 450,Noel C.Taylor Municipal Building, 215 Church Avenue SW,Roanoke,Virginia,to consider the following applications.The applications are available for review online at https://roanokeva.cov/2019/Commissions or may be obtained digitally by emailing planning@roanokeva.aov.All persons wishing to address the Planning Commission must sign-up with the Secretary to the Planning Commission by emailing planning@roanokeva.gov or by calling(540)853-1330 by noon,September 6,2023.Written comments of interested persons will be received by the Secretary to the Planning Commission at planning@roanokeva.clov by noon,September 6.2023. Application by Goodwill Industries of the Valleys,Inc.,to(i)to repeal all conditions proffered as part of a previous rezoning on property located a12502 Melrose Avenue NW,Official Tax Mop No.2420205,enacted through Ordinance No.35433-070201 relating to uses permitted,lighting,and substantial conformity with a site plan and(ii)to rezone the property from IPUD(c), Industrial Planned Unit Development District with conditions,to MXPUD,Mixed Use Planned Unit Development District,subject to the Development Plan that specifies uses,location of buildings and infrastructure,site access,and building design.The land use categories permitted in MXPUD include residential;accommodations and group living;commercial;industrial;warehousing and distribution;assembly and entertainment;public,institutional and community;transportation;utility;agricultural;and accessory,with a maximum density as specified on the development plan.The comprehensive plan designates the property for commercial corridor use.The proposed uses area mixed-use building and other uses as noted on the PUD plan. Application by Carillon Medical Center to:(i)repeal an existing sign overlay at 127 McClanahan Street SW,2001 Crystal Spring Avenue SW,0 Jefferson Street SW,2017 Jefferson Street SW,2013 Jefferson Street SW,1860 Jefferson Street SE,1634 Hamilton Terrace SE,0 Hamilton Terrace SE,0 Hamilton Terrace SE,0 Hamilton Terrace SE,1815 Belleview Avenue SE,1906 Belleview Avenue SE,and o portion of 1630 Belleview Avenue SE,bearing Official Tax Map Nos.1040902,1040905,1041002, 1041003,1041004,4040507,4040822,4040823,4040824,4040825,4060201,4060301,and 4050102,respectively,and to(ii)establish a new sign overlay at 127 McClanahan Street SW,2001 Crystal Spring Avenue SW,0 Jefferson Street SW,2017 Jefferson Street SW,2013 Jefferson Street SW,1860 Jefferson Street SE,1634 Hamilton Terrace SE,0 Hamilton Terrace SE,0 Hamilton Terrace SE,0 Hamilton Terrace SE,1815 Belleview Avenue SE,and 1906 Belleview Avenue SE bearing Official Tax Map Nos.1040902,1040905,1041002,1041003,1041004,4040507,4040822,4040823,4040824,4040825,4060201,and 4060301,respectively.The sign overlay proposed for repeal,adopted through the enactment of Ordinance 37814-061807, requires signage in conformance with a comprehensive signage plan.The comprehensive plan designates the property for institutional/community use. Tina M.Carr,Secretary,City Planning Commission City Council will hold a public hearing on the aforesaid matters on September 18,2023,at 7:00 p.m.,or as soon thereafter as the matters may be heard,in the City Council Chamber,Fourth Floor,Room 450,Noel C.Taylor Municipal Building,215 Church Avenue SW,Raanoke,Virginia.All persons wishing to address City Council may sign-up online at www.roanokeva.gov/council.In order to sign up,the form to speak before City Council maybe accessed under the tab"Sign Up Form to Speak Before Council" on the left of the screen.Sign up forms must be received by noon on September 18,2023.In the event the public hearing is conducted by electronic communication means due to the COVID-19 pandemic disaster,you will be notified by the City Clerk's Office.For further information,you may contact the Office of the City Clerk at(540)853-2541. Cecelia F.McCoy,CMC,City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on September 13,2023,at 1:00 p.m.,or as soon thereafter as the matters may be heard,in the City Council Chamber,Fourth Floor,Room 450,Noel C.Taylor Municipal Building, 215 Church Avenue SW,Roanoke,Virginia,to consider the following applications.All persons wishing to address the Board of Zoning Appeals must sign-up with the Secretary to the Board of Zoning Appeals by emailing planning@roanokeva.gov or by calling(540)853-1730 by noon,September 6,2023.Written comments of interested persons will be received by the Secretary to the Board of Zoning Appeals at planning@roanokeva,gov on or prior to noon,September 6,2023. Application by Haley Ahn,for property located at 2122 Brandon Avenue SW,bearing Official Tax Map No.1450103,zoned RM-2, Residential,Mixed Density District,for a special exception pursuant to Section 36.2-311,Zoning,Code of the City of Roanoke (1979),as amended,to permit a homestay. Application by Todd Setlift,for property located at 3102 Collingwood Street NE,bearing Official Tax Map No.3160438,zoned RM-1,Residential,Mixed Density District,for a special exception pursuant to Section 36.2-311,Zoning,Code of the City of Roanoke(1979),as amended,to establish a Dwelling,Two-Family. Application by Malcolm Quigley and Peter Volosin,for property located at 2755 Richelieu Avenue SW and 0 Serpentine Road SW,bearing Official Tax Map Nos.1062323 and 1062324,zoned R-12,Residential,Single Family District,for a special exception pursuant to Section 36.2-311,Zoning,Code of the City of Roanoke(1979),as amended,to permit a homestay. Tina M.Carr,Acting Secretary,City Board of Zoning Appeals The City of Roanoke provides interpretation at no cost for all public meetings,upon request.If you would like to request an interpreter,please let us know at least 24 hours in advance by calling(540)853-1283. La Ciudad de Roanoke proporciona interpretation sin costo par Codas citas pubticas,previa solicitud.Si usted desea solicitor un interprete,hOganoslo sober con al menos 24 horas de antelacibn par Ilamar(540)853-1283. Jiji la Roanoke linaioa huduma ya ukalimani bila malipo katika mikutano yote ya umma,inapoombwa.lwapo ungependa kuomba mkalimani,tafodhali tujulishe angalau saa 24 kabla kwa kupiga simu(540)853-1283. 4.001';jla?.y 441.34,1.i 39.`q, r°1gP,L1' ja 4oi�+'tJ'�'�`rS�J�'-'JY�J�'SY��jf.L: r. (540)853-1283 O v 1,;,:o.d.,d.i1 J _1.=24 J+1v PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be digitally available for review online at https::/roanokeva.gov/2019;Commissions or may be obtained digitally by emailing planning@ roanokeva.gov. If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853-2541, by noon, September 8, 2023. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Planning Commission will hold a public hearing on September 11, 2023, at 1:30 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following applications. The applications are available for review online at https:/roanokeva.gov 2019'Commissions or may be obtained digitally by emailing planning(ii.roanokeva.gov. All persons wishing to address the Planning Commission must sign-up with the Secretary to the Planning Commission by emailing planning((troanokeva.gov or by calling(540)853-1330 by noon, September 6, 2023. Written comments of interested persons will be received by the Secretary to the Planning Commission at plannin<./a roanokeva.gov by noon, September 6, 2023. Application by Goodwill Industries of the Valleys, Inc., to (i) to repeal all conditions proffered as part of a previous rezoning on property located at 2502 Melrose Avenue NW, Official Tax Map No. 2420205, enacted through Ordinance No. 35433-070201 relating to uses permitted, lighting, and substantial conformity with a site plan and (ii) to rezone the property from IPUD (c), Industrial Planned Unit Development District with conditions, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design. The land use categories permitted in MXPUD include residential; accommodations and group living; commercial; industrial; warehousing and distribution; assembly and entertainment; public, institutional and community; transportation; utility; agricultural; and accessory, with a maximum density as specified on the development plan. The comprehensive plan designates the property for commercial corridor use. The proposed uses are a mixed-use building and other uses as noted on the PUD plan. Application by Carilion Medical Center to: (i) repeal an existing sign overlay at 127 McClanahan Street SW, 2001 Crystal Spring Avenue SW, 0 Jefferson Street SW, 2017 Jefferson Street SW, 2013 Jefferson Street SW, 1860 Jefferson Street SE, 1634 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 1815 Belleview Avenue SE, 1906 Belleview Avenue SE, and a portion of 1630 Belleview Avenue SE, bearing Official Tax Map Nos. 1040902, 1040905, 1041002, 1041003, 1041004, 4040507, 4040822, 4040823, 4040824, 4040825, 4060201, 4060301, and 4050102, respectively, and to (ii) establish a new sign overlay at 127 McClanahan Street SW, 2001 Crystal Spring Avenue SW, 0 Jefferson Street SW, 2017 Jefferson Street SW, 2013 Jefferson Street SW, 1860 Jefferson Street SE, 1634 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 1815 Belleview Avenue SE, and 1906 Belleview Avenue SE bearing Official Tax Map Nos. 1040902, 1040905, 1041002, 1041003, 1041004, 4040507, 4040822, 4040823, 4040824, 4040825, 4060201, and 4060301, respectively. The sign overlay proposed for repeal, adopted through the enactment of Ordinance 37814-061807, requires signage in conformance with a comprehensive signage plan. The comprehensive plan designates the property for institutional/community use. Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matters on September 18, 2023, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. All persons wishing to address City Council may sign-up online at wvww.roanokeva.gov/council. In order to sign up, the form to speak before City Council may be accessed under the tab "Sign Up Form to Speak Before Council" on the left of the screen. Sign up forms must be received by noon on September 18, 2023. In the event the public hearing is conducted by electronic communication means due to the COVID-19 pandemic disaster, you will be notified by the City Clerk's Office. For further information, you may contact the Office of the City Clerk at (540)853-2541. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on September 13, 2023, at 1:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following applications. All persons wishing to address the Board of Zoning Appeals must sign-up with the Secretary to the Board of Zoning Appeals by emailing planning(Lroanokeva.gov or by calling (540)853-1730 by noon, September 6, 2023. Written comments of interested persons will be received by the Secretary to the Board of Zoning Appeals at planning(aroanokeva.gov on or prior to noon, September 6, 2023. Application by Haley Ahn, for property located at 2122 Brandon Avenue SW, bearing Official Tax Map No. 1450103, zoned RM-2, Residential, Mixed Density District, for a special exception pursuant to Section 36.2-311, Zoning, Code of the City of Roanoke (1979), as amended, to permit a homestay. Application by Todd Setliff, for property located at 3102 Collingwood Street NE, bearing Official Tax Map No. 3160438, zoned RM-1, Residential, Mixed Density District, for a special exception pursuant to Section 36.2-311, Zoning, Code of the City of Roanoke (1979), as amended, to establish a Dwelling, Two-Family. Application by Malcolm Quigley and Peter Volosin, for property located at 2755 Richelieu Avenue SW and 0 Serpentine Road SW, bearing Official Tax Map Nos. 1062323 and 1062324, zoned R-12, Residential, Single Family District, for a special exception pursuant to Section 36.2- 311, Zoning, Code of the City of Roanoke (1979), as amended, to permit a homestay. Tina M. Carr, Acting Secretary, City Board of Zoning Appeals The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would like to request an interpreter, please let us know at least 24 hours in advance by calling (540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas, previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por llamar (540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkaliinani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu (540) 853-1283. J.: S333) J3 '"(540) 853-1 283 J0_1' 24.r912--1a1-1 , ,! Please publish in newspaper on Tuesday, August 29, 2023, and Tuesday, September 5, 2023. Please bill and send affidavit of publication by USPS and via email to: Tina M. Carr Acting Secretary to the Board of Zoning Appeals Planning, Building, & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 170 Roanoke, VA 24011 540/853-1730 tina.carr(a.roanokeva.gov Tina M. Carr Secretary to the Planning Commission Planning, Building, & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 170 Roanoke, VA 24011 540/853-1730 tina.carr(roanokeva.aov Please send affidavit of publication to: 401 tit .. =�- CITY.�.►- � OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 t1.44Roanoke,Virginia 24011-1536 `` Telephone:(540)853-2541 Fax:(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerkCroanokeva.gov City Clerk CECELIA T.WEBB,CMC Deputy City Clerk September 01, 2023 RUTH VISUETE PEREZ Assistant Deputy City Clerk Balzer &Associates, Inc. Attn: Chris Burns 1208 Corporate Circle Roanoke, VA 24018 Dear Chris: A public hearing has been advertised to be heard by the City Planning Commission on Monday, September 11, 2023 at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, in regard to a request Application by Carilion Medical Center to: (i) repeal an existing sign overlay at 127 McClanahan Street SW, 2001 Crystal Spring Avenue SW, 0 Jefferson Street SW, 2017 Jefferson Street SW, 2013 Jefferson Street SW, 1860 Jefferson Street SE, 1634 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 1815 Belleview Avenue SE, 1906 Belleview Avenue SE, and a portion of 1630 Belleview Avenue SE, bearing Official Tax Map Nos. 1040902, 1040905, 1041002, 1041003, 1041004, 4040507, 4040822, 4040823, 4040824, 4040825, 4060201, 4060301, and 4050102, respectively, and to (ii)establish a new sign overlay at 127 McClanahan Street SW, 2001 Crystal Spring Avenue SW, 0 Jefferson Street SW, 2017 Jefferson Street SW, 2013 Jefferson Street SW, 1860 Jefferson Street SE, 1634 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 1815 Belleview Avenue SE, and 1906 Belleview Avenue SE bearing Official Tax Map Nos. 1040902, 1040905, 1041002, 1041003, 1041004, 4040507, 4040822, 4040823, 4040824, 4040825, 4060201, and 4060301, respectively. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, September 18, 2023 at 7:00 p.m., pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under"Roanoke Planning Commission News", following its meeting on Monday, September 11, 2023. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853-1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at(540)853-2541. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure c: Tina Carr, Secretary to the City Planning Commission Nicholas Conte, Secretary Carilion Medical Center Fo � � ., CITY OF ROANOKE OFFICE OF THE CITY CLERK j + 215 Church Avenue,S.W.,Room 456 - ; Roanoke,Virginia 24011-1536 - Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk September 01, 2023 RUTH VISUETE PEREZ Assistant Deputy City Clerk Dear Ladies and Gentlemen: A public hearing has been advertised to be heard by the City Planning Commission on Monday, September 11, 2023 at 1:30 p.m. in regard to a request by Carilion Medical Center to: (i) repeal an existing sign overlay at 127 McClanahan Street SW, 2001 Crystal Spring Avenue SW, 0 Jefferson Street SW, 2017 Jefferson Street SW, 2013 Jefferson Street SW, 1860 Jefferson Street SE, 1634 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 1815 Belleview Avenue SE, 1906 Belleview Avenue SE, and a portion of 1630 Belleview Avenue SE, bearing Official Tax Map Nos. 1040902, 1040905, 1041002, 1041003, 1041004, 4040507, 4040822, 4040823, 4040824, 4040825, 4060201, 4060301, and 4050102, respectively, and to (ii) establish a new sign overlay at 127 McClanahan Street SW, 2001 Crystal Spring Avenue SW, 0 Jefferson Street SW, 2017 Jefferson Street SW, 2013 Jefferson Street SW, 1860 Jefferson Street SE, 1634 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 0 Hamilton Terrace SE, 1815 Belleview Avenue SE, and 1906 Belleview Avenue SE bearing Official Tax Map Nos. 1040902, 1040905, 1041002, 1041003, 1041004, 4040507, 4040822, 4040823, 4040824, 4040825, 4060201, and 4060301, respectively. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, September 18, 2023 at 7:00 p.m., pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.qov, under "Roanoke Planning Commission News", following its meeting on Monday, Monday September 11, 2023. This letter is provided for your information as an interested party and/or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853-1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853-2541. Sincerely, 6ett_ez,; .,4", (1)7Zed2-Cr Cecelia F. McCoy, CMC City Clerk Enclosure c: Tina Carr, Secretary to the City Planning Commission Adjoining Property Owners and Interested Parties September 1, 2023 HABITAT FOR HUMANITY IN THE CORAZON PARTNERS LLC ROANOKE 201 MCCLANAHAN ST SW PO BOX 6627 ROANOKE VA 24014 ROANOKE VA 24017 CHS INC CARILION CLINIC PROPERTIES LLC PO BOX 12385 PO BOX 12385 ROANOKE VA 24025-2385 ROANOKE VA 24025-2385 OLD RUGGED CROSS LLC BROWNING MATTHEW J 4119-A FRANKLIN RD 1601 IVY ST SE ROANOKE VA 24018 ROANOKE VA 24014 BURTON THOMAS B VOGEL & CROMWELL HOLDINGS LLC 3365 OGDEN RD #104 PO BOX 18188 ROANOKE VA 24018 ROANOKE VA 24014 INLAND AMERICAN ST PORTFOLIO STRAUSS PROPERTIES LLC LLC 5100 BERNARD DR SW PO BOX 26665 ROANOKE VA 24018 RICHMOND VA 23261 FIRST EVANGELICAL PRESBYTERIAN CITY OF ROANOKE MILL MOUNTAIN CHURCH OF ROANOKE INC PO BOX 1451 2101 JEFFERSON ST SW ROANOKE VA 24007 ROANOKE VA 24014 WESTERN VIRGINIA WATER KAG HOLDINGS LLC AUTHORITY 204 S JEFFERSON ST 11TH FLR 601 S JEFFERSON ST SW STE 200 ROANOKE VA 24011 ROANOKE VA 24011 Adjoining Property Owners and Interested Parties September 1, 2023 LONDOS KATHERINE C OELSCHLAGER KATHRYN KRISCH 2125 YELLOW MOUNTAIN RD SE UNIT 2125 YELLOW MOUNTAIN RD SE UNIT 101 102 ROANOKE VA 24014 ROANOKE VA 24014 WORKMAN STEPHEN M & FLORENCE CASAS SANDRA SUE 3541 DURKSLY DR 2125 YELLOW MOUNTAIN RD SE UNIT MELBOURNE FL 32940 104 ROANOKE VA 24014 CROMER SUSAN E WILLIS JAMES STURGIS III 2125 YELLOW MOUNTAIN RD SE UNIT 2125 YELLOW MOUNTAIN RD SE 106 105 ROANOKE VA 24014 ROANOKE VA 24014 COPTY ROBERT R LEE WILLIAM DABNEY SAUNDERS & PO BOX 18165 CAROL COOPER ROANOKE VA 24014 2125 YELLOW MOUNTAIN RD SE UNIT 108 ROANOKE VA 24014 BUTLER THOMAS F MILLS FAMILY REVOCABLE TRUST 2125 YELLOW MOUNTAIN RD SE UNIT AGREEMENT 109 2125 YELLOW MOUNTAIN RD SE APT ROANOKE VA 24014 110 ROANOKE VA 24014 SAUNDERS MICHAEL J PERRY LAWRENCE MICHAEL 2125 YELLOW MOUNTAIN RD SE UNIT 2125 YELLOW MOUNTAIN RD #112 111 ROANOKE VA 24014 ROANOKE VA 24014 MALONE PATRICK A MFF HOLDINGS, LLC 2125 YELLOW MOUNTAIN RD UNIT 201 410 FIRST ST SW ROANOKE VA 24014 ROANOKE VA 24011 Adjoining Property Owners and Interested Parties September 1, 2023 WILLIAMS RAYMOND TRENOR STRICKLER DIANE C 2007 48TH ST NW 2125 YELLOW MOUNTAIN RD SE WASHINGTON DC 20007 ROANOKE VA 24014 SOLTIS LISA B THE JOYCE FAMILY TRUST 2125 YELLOW MOUNTAIN RD SE #205 2125 YELLOW MOUNTAIN RD SE #206 ROANOKE VA 24014 ROANOKE VA 24014 MARIA F BAKER REVOCABLE TRUST GRAYSON MARGARET M 443 JOHNSON AVE #501 2125 YELLOW MOUNTAIN RD SE UNIT CAPE CANAVERAL FL 32920 208 ROANOKE VA 24014 LONG DARRELL W & NANCY C BAILEY BARBARA REID 2125 YELLOW MOUNTAIN RD SE UNIT 2512 JEFFERSON ST SE 209 ROANOKE VA 24014 ROANOKE VA 24014 THE MARY FIELD GREEN REVOCABLE EDWARD ALLEN KAPPUS AND TRUST ELIZABETH DOROTHEA KAPPUS 2125 YELLOW MOUNTAIN RD SE UNIT REVOCABLE LIVI 211 2125 YELLOW MOUNTAIN RD SE UNIT ROANOKE VA 24014 212 ROANOKE VA 24014 HARRIS NORMAN R HUDSON JOHN KEENER 2125 YELLOW MOUNTAIN RD SE UNIT 2125 YELLOW MOUNTAIN RD SE UNIT 213 301 ROANOKE VA 24014 ROANOKE VA 24014 RANA MANDEEP THE A P KIRBY TRUST 125 YELLOW MOUNTAIN RD SE UNIT 9030 STONY POINT PKWY STE 460 302 RICHMOND VA 23235 ROANOKE VA 24014 y Adjoining Property Owners and Interested Parties September 1, 2023 WEAVER EDGAR N JR ANDERSON EUGENE 2125 YELLOW MOUNTAIN RD SE #304 3800 ATLANTIC AVE UNIT 404 ROANOKE VA 24014 VIRGINIA BEACH VA 23451 TESSENDORF RONALD COOPER INGLATH JOHNSON 2125 YELLOW MOUNTAIN RD SE UNIT 656 WATERS EDGE DR 306 PENHOOK VA 24137 ROANOKE VA 24014 BUMGARNER RICHARD CARL NUSSBAUM MICHAEL S 3127 ALLENDALE ST 2125 YELLOW MOUNTAIN RD SE UNIT ROANOKE VA 24014 309 ROANOKE VA 24019 GRIDER DOUGLAS CAUDILL DAVID L 2125 YELLOW MOUNTAIN RD SE UNIT 2125 YELLOW MOUNTAIN RD SE UNIT 311A 312 ROANOKE VA 24014 ROANOKE VA 24014 FRYE MARK A B&B BILLIARDS INVESTMENT LLC 2125 YELLOW MOUNTAIN RD SE UNIT 502 LINDEN ST SE 313 ROANOKE VA 24014 ROANOKE VA 24014 VANDELAY INDUSTRIES INC GLASGOW KEVIN C 28 WINTHROP AVE 247 CREEK RIDGE BIRMINGHAM AL 35213 CHASE MILTON GA 30004 LOCKHART MARCUS KEPLEY DREW H 381 KOOGLER DR NW 2710 RICHELIEU AVE ROANOKE VA 24017 ROANOKE VA 24014 BURTON THOMAS B 3365 OGDEN RD #104 ROANOKE VA 24018 5eck. Zoning Amendment Application Department of Planning, Building and Development Room 170, Noel C.Taylor Municipal Building 215 Church Avenue, S.W. Roanoke,Virginia 24011 Click Here to Print Phone: (540)853-1730 Filing Date:Jul 31,2023 Submittal Number: Original Application #x 1 a'` E Rezoning, Not Otherwise Listed ❑ Amendment of Proffered Conditions ❑ Rezoning,Conditional ❑ Amendment of Planned Unit Development Plan El Rezoning to Planned Unit Development 0 Amendment of Comprehensive Sign Overlay District Establishment of Comprehensive Sign Overlay District Address: SEE ATTACHED Official Tax No(s).: SEE ATTACHED Existing ❑ Without Conditions Ordinance 33891-070698, Zoning: INPUD,Institutional Planned Unit Developme ❑ With Conditions No(s). (If 35951-061702, Planned Unit Development applicable): 37595-101906,42423-081522 Requested El Without Conditions Proposed Zoning: INPUD,Institutional Planned Unit Developme ❑ With Conditions Land Use: Comprehensive Sign Overlay District ❑x Planned Unit Development Name: See Attached Phone Number: Address: E-mail: Property Owners Signature: .+tnfo Fir Name: Carilion Medical Center Phone Number: +1 (540)224-5062 Address: 213 S.Jefferson St.Suite 1600 Roanoke,VA``24011 E-mail: ncconte@carilionclinic.org ands Sa;tne >�t;t t zed,Ag Inform tllon f pp!1c e t ):: Name: Balzer and Associates, Inc.-Chris Burns Phone Number: +1 (540)772-9580 Address: 1208 Corporate Circle,Roanoke,Va 24018 E-mail: cburns@balzer.cc Authonzed Agents Signature: Zoning Amendment Application Checklist The'followiat., Wit= . lx Completed application form and checklist. ✓ Written narrative explaining the reason for the request. (— Metes and bounds description, if applicable. lx Filing fee. , . r Concept plan meeting the Application Requirements of item'2(c)'in Zoning Amendment Procedures. For " Y°t€ilist b : r Written proffers. See the City's Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item'2(c)'in Zoning Amendment Procedures. Please label as 'development plan'if proffered. Fora a '14 oM '' ✓ Development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance. Fora -Aht. ✓ Comprehensive signage plan meeting the requirements of Section 36.2-336(d)(2)of the City's Zoning Ordinance. Amended development or concept plan meeting the Application Requirements of item'2(c)'in Zoning Amendment Procedures, if applicable. r Written proffers to be amended. See the City's Guide to Proffered Conditions. ✓ Copy of previously adopted Ordinance. Forotatittelfuriftoa the, iheO r Amended development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance. ✓ Copy of previously adopted Ordinance. r Amended comprehensive signage plan meeting the requirements of Section 36.2-336(d)of the City's Zoning Ordinance. r Copy of previously adopted Ordinance. fit a Oraposal mire a tattle-hoped study be ettelited to the wx Must Mao batairtnited: f- A Traffic Impact Study in compliance with Appendix B-2(e)of the City's Zoning Ordinance. For a � ax 9 4*, # s beatibrriatettarVIXA",the ,`i ft t* ✓ Cover sheet. r Traffic impact analysis. ✓ Concept plan. r Proffered conditions, if applicable. r Required fee. *An electronic copy of this application and checklist can be found at www.roanokeva.gov/planningcommission. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. Zoning Amendment Application (Comprehensive Sign Overlay District) Subject Parcel Information and Applicant Execution Page Filing Date (July 3 , 2023) Page 1 of 4 Parcel 4060301 and 4060201 Owner: Carillon Medical Center, a Virginia Non-Stock Corporation, successor in interest to Roanoke Hospital Association Address: 1906 Belleview Ave. SE and 1815 Belleview Ave. SE Existing Zoning: INPUD Name: CARILION MEDICAL CENTER Owner's Signatur ,5er.1,1)\' e f�y � By: Nicholas C. Conte, Secretary Mailing Address: 213 S. Jefferson Street, Suite 1600, Roanoke, VA 24011 Phone: 540-224-5063 E-mail: ncconte@carilionclinic.org Parcels 1041002, 1041004, 4040824 and 4040825 Owner: Carillon Medical Center, a Virginia Non-Stock Corporation, successor in interest to Roanoke Memorial Hospitals Address: 0 Jefferson St., 2013 Jefferson St, 0 Hamilton TR, and 0 Hamilton TR Existing Zoning: INPUD Name: CARILION MEDICAL CENTER Owner's Signature: y• By: Nic holas cholas C. Conte, Secretary Mailing Address: 213 S. Jefferson Street, Suite 1600, Roanoke, VA 24011 Phone: 540-224-5063 E-mail: ncconte@carilionclinic.org Zoning Amendment Application (Comprehensive Sign Overlay District) Subject Parcel Information and Applicant Execution Page Filing Date (July , 2023) Page 2 of 4 Parcel 1041003 Owner: Carillon Medical Center, a Virginia Non-Stock Corporation, successor in interest to Roanoke Hospital Association Address: 2017 Jefferson St. SW Existing Zoning: INPUD Name: CARILION MEDICAL CENTER, successor in interest to Roanoke Hospital Association Owner's Signature:By: �, _ By: Nicholas C. , ecretary Mailing Address: 213 S.Jefferson Street, Suite 1600, Roanoke, VA 24011 Phone: 540-224-5063 E-mail: ncconte@carilionclinic.org Parcel 1040905 Owner: Carillon Clinic Properties, LLC, a Virginia limited liability company Address: 2001 Crystal Spring Ave SW Existing Zoning: INPUD Name: CARILION CLINIC PRO ERTIES, LLC Owner's Signature: B . By: Nicholas C. Conte, Executive Vice President Mailing Address: 213 S.Jefferson Street, Suite 1600, Roanoke, VA 24011 Phone: 540-224-5063 E-mail: ncconte@carilionclinic.org Zoning Amendment Application (Comprehensive Sign Overlay District) Subject Parcel Information and Applicant Execution Page Filing Date(July 3 , 2023) Page 3 of 4 Parcel 1040902 Owner: CHS, Inc., a Virginia corporation Address: 127 McClanahan St. SW Existing Zoning: INPUD Name: CHS INC. Owner's Signature: B • 6 Cr By: Nicholas C. te, Secretary Mailing Address: 213 S. Jefferson Street, Suite 1600, Roanoke, VA 24011 Phone: 540-224-5063 E-mail: ncconte@carilionclinic.org Parcel 4040507, 4040822 and 4040823 Owner: Carilion Medical Center, a Virginia Non-Stock Corporation Address: 1860 Jefferson ST SE, 1634 Hamilton Ter SE and 0 Hamilton TR SE Existing Zoning: INPUD Name: CARILLON MEDICAL ENTER Owner's Signatur • By: Nicholas C. Conte, Secretary Mailing Address: 213 S.Jefferson Street, Suite 1600, Roanoke, VA 24011 Phone: 540-224-5063 E-mail: ncconte@carilionclinic.org Zoning Amendment Application (Comprehensive Sign Overlay District) Subject Parcel Information and Applicant Execution Page Filing Date (July , 2023) Page 4 of 4 PARCEL 4050102 y-) Name: KAG Holdings, LLC a VWW/i Ili ed lia•. ' corn,,any Qj _ Owner's Signature by : e - MII By: Scott A. Graeff, Manager ‘ '- Mailing Address: 1630 Belleview Ave SE, Roanoke, Virginia 24014 Existing Zoning: MX/INPUD Phone: 540 904-7836 E-mail: cyouell@whitlowyouell.com Virginia Department of Forestry(https://dof.virginia.9crv)ff A T°a�n e � / J en Az,a cif wehs'.e Here's you krart J �I[ Forest Sustainability Fund for Local Government • • o ,•; .r.; Forestland provides many benefits to landowners,but also to communities.Landowners directly realize timber,wildlife and recreational values while the benefits of watershed protection,clean air and scenic beauty are enjoyed by society at large.Realizing this,the Virginia Code enables localities to provide use value taxation that can assist owner in keeping their land as forests.Under use-value taxation,properties are taxed based on the productive value of the Land rather than the current market value,which results in lower property taxes. For county and city governments,maintaining forest land is beneficial,as land devoted to forest land use generally requires less cost in providing services than more intensive uses.However,property in forest land use does result in less revenue to local governments.As a result,the General Assembly established the Forest Sustainability Fund in 2022 for localities to apply for an allocation from the Fund to help offset lower,or forgone tax revenue.Forgone revenue is the fair market value of forest land minus the forest use value of forest land times the locality tax rate. The Code states that monies wilt be used for public education,outdoor recreation or forest conservation. Who is Eligible Local county and city governments with forest use value assessment may apply. To Apply An application notice wilt be sent to each locality with forest use value taxation in October.Applications are generally accepted from October 1 through November 15 each year. The information required is: • Basic locality contact information,including a W-9 tax form • A copy of the local ordinance that established forest use taxation • The amount of forgone revenue due to forest land use taxation Localities may apply October 1-November 15 through the DOFs Forestry Grants System Access Portal(Litt//vaforestrv,ye!Zgrantscloud.co ndex.do). Fund Distribution(https://DOF.virginia,go p- Fes,Sustamabdrty Fund content/uploads/FSF-Forgone-Revenue-Map-2O22,png) F"e$`an �o�'a" °"`°'S"PRe Applications are reviewed and fund distribution is calculated after November 15 and applicants are _ notified. �.._ Forgone revenue from forest land use reported by applying localities and the Forest Sustainability -- ` - -- Fund amounts awarded are available in the Resource Library below — — — — — A Additional Resources CMe of Virginia Forest Srxrainabrlity Foal(htt,si/lawlis.virglnia gov/acodeltitie5&.1/chapter32/section58.1-3242.1/t Qf?et Eo entry Grants$yltein&recs PbrtaL(htto4'//v_afn estrywebgrantscloud.comAr c.do) Select Category Select Content Type ")RESET Search: English VOLOSIN City of Roanoke, Virginia CITY COUNCIL RECESSED SESSION (CITY COUNCIL STRATEGIC WORKSHOP) /1111* September 25, 2023 ROA N O K E 8:30 AM City Council Chamber 215 Church Avenue, S. W., Room 450 Roanoke, Virginia AGENDA 1. CALL TO ORDER - ROLL CALL. Council Member Moon Reynolds arrived late (12:22 p.m.). 2. TOUR OF ARPA INVESTMENTS: Habitat homes in Southeast. Market on Melrose. LEAP in West End. Select Athletic Courts/Playgrounds. AT 12:22 P.M., THE MEETING RECONVENED AT THE BERGLUND CENTER, BELLA VISTA ROOM , 710 WILLIAMSON ROAD, N. W. 3. TOPICS FOR DISCUSSION: Overview. Context of Change. Review of the current Strategic Plan. Briefing on Strategic Initiatives. Policy Development Tool. Overview of Next Day. 4. RECESSED - 4:30 P.M. AT 9:00 A.M., THE MEETING RECONVENED ON TUESDAY, SEPTEMBER 26, 2023 AT 8:30 A.M., AT THE BERGLUND CENTER, BELLA VISTA ROOM FOR CONTINUATION OF THE STRATEGIC PLANNING RETREAT. 5. CALL TO ORDER - ROLL CALL. All Present. 6. TOPICS FOR DISCUSSION: Review of Previous Day and Overview of Day Ahead. Strategic Plan Discussion. Council Code of Conduct and Operational Rules/Procedures. Next Steps. 7. ADJOURNED - 4:16 P.M. 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Lea,Sr. As Mayor of the first city inducted into the All-America City Hall of Fame and a seven time All-America City it is my pleasure to serve 4111 alongside a Council and City Administration that recognizes the 411" ,.: importance of thinking strategically and acting on priorities. This plan captures the Council's strategic priorities and defines the outcomes we seek to achieve on behalf of the citizens. The Strategic Plan, our City's comprehensive plan, related specific purpose or place-based plans, and our annual budget represent what it is we as a City do and why we do it. It is through these efforts we work to ensure we continue to have a City offering the best opportunity for the most people—in short,that it remains a great day in Roanoke! I encourage you to read this document to better understand our Vision for the community, how we plan on getting there, and how you can measure our progress. City Manager Bob Cowell,Jr. It is my honor to serve the Mayor and Council and on their behalf, the community,to lead an organization that works every day to deliver the services demanded and to offer opportunity to each and every resident and business of Roanoke. This plan provides the Vision established by Council and the steps necessary to realize that Vision. This plan also ® provides how we as an organization will conduct our business and sets _; t the stage for the annual budget and capital improvements program. r With the leadership of the Mayor and Council, we continue to make progress as a City - routinely recognized as one of the best places in America to live, operate a business, secure an education, or visit. I encourage you to review what follows and join us in keeping Roanoke a wonderful place for all that call it home. .104 TABLE OF CONTENTS Purpose of Strategic Planning 5 Strategic Planning Process 5 Community Profile 7 Vision and Strategic Areas of Importance 8 Education 10 Overview Path to Results Targeted Actions Performance Measures Community Safety 12 Overview Path to Results Targeted Actions Performance Measures Human Services 14 Overview Path to Results Targeted Actions Performance Measures Infrastructure 16 Overview Path to Results Targeted Actions Performance Measures Good Government 18 Overview Path to Results 3 Targeted Actions Performance Measures Livability 21 Overview Path to Results Targeted Actions Performance Measures Economy 23 Overview Path to Results Targeted Actions Performance Measures Organizational Response 25 . ';. * * * * 7C 1 11 - � me caCity 111 / ir _ s,, , : , : g i s., ,at I c k I ._.t I .:€ a ..,< I.w t I i ,.. > _ • Ni N =-v,4 ` . �j, * 1314t,11. , ■ 1,_ .yf 2.-- , :e I i, i # t aidi �l t I44464I ,a a ; i II ! ' 4............*,* ',.A •tlail1�o*I. °,fix � 1__ .ica a• T '14j is - � ` w 4 Purpose of Strategic Planning A strategic plan should serve as the physical product of strategic thinking — that is, delineation of a community vision and the strategies and actions that will be necessary to progress toward that vision. The Council, City Government and community should ideally evaluate every opportunity or challenge that presents itself against this vision and its associated strategies to best determine how to allocate their time, money, and other resources—all of which are limited. The Strategic Plan is a companion to the City's Comprehensive Plan which represents how the City will physically change over time. ...ideally evaluate every Together,the Strategic Plan and the Comprehensive Plan provide a firm opportunity or challenge foundation upon which to build more detailed neighborhood and special that presents itself against purpose plans, the annual budget, the multi-year capital improvements this vision and its associated program, regulations and ordinances, and other associated public policy strategies to best and implementation documents and initiatives. determine how to allocate their time,money and other Ideally one should be able to review this document and gain a firm resources... understanding of where the City intends to go, and generally how it proposes to get there,as well as gain insight into how progress along the way is intended to be measured. Strategic Planning Process This document represents an update to the previously adopted Strategic Plan adopted in February of 2022 — prompted by the continued need to address recovery from COVID-19, adapting to a number of additional emerging challenges — inflation, recession, gun violence, homelessness, workforce, and opportunities — Riverdale redevelopment, continued growth and expansion of the Innovation Corridor and completing expenditure of ARPA funds. Additionally, this revision furthers the intentional advancement of equity and well-being within the community. The City has engaged in strategic thinking for many years. Much of what is included in this plan has for a number of years, been included in the annual budget and other policy documents. The process used in the development of this plan was an enhancement to that used in crafting previous versions. This update was built upon the framework of: • Listen • Learn • Discuss • Present • Act The first step in this process was listening to the community regarding the City's seven priorities, the strategies used to progress on those priorities and the outcomes that are sought. This was achieved through virtual conversations involving focus groups led by Council. These focus groups complemented the earlier virtual conversations led by Council. The virtual conversations were accompanied by key stakeholder interviews. Interviews were conducted with key stakeholders regarding the priorities and the strategies currently used to advance on the priorities. Finally, this was all further complemented by a broad discussion of the community's response to and recovery from COVID via the Star City Strong Recovery and Resiliency Advisory Panel. 5 The second step was learning from the community and the staff about each of the seven priorities,the strategies used to progress on those priorities and the outcomes that have been achieved. This occurred during the most recent Council Strategic Plan retreat. This step included presentation of information,studies, briefings, etc. by senior City staff and other content experts. The third step in this process was the Council discussing what they heard and learned regarding each of the seven priorities,the strategies used to progress on the priorities and the outcomes that have been achieved and/or are sought. This was done at the most recent Council Strategic Plan retreat and Budget Planning Retreat. The fourth step proposed in this process was presenting the draft strategic plan and items that warrant further development. For example, neighborhood plan updates. As work on this progresses it will be incorporated into further discussions with Council and where appropriate into the development of annual budgets or policy documents. The final step proposed in this process is acting upon any revisions in priorities and strategies. Some of this action may come about as a result of a working group's efforts along the way, while the majority will come about via formal adoption of a revised Strategic Plan and the proposal and adoption of the FY24 budget. Much of the groundwork for this step was set at the most recent Council Budget Planning Retreat held prior to the kick-off of the annual budget process and will be concluded upon adoption of the FY24 and FY25 budgets. This process has been designed to be responsive to the discussion held by Council in the adoption of the FY23 budget;timely and meaningful -bridging the political call for action and the necessary bureaucratic work of devising legislation and formulating budgets. This intentional process is necessary both to better the chances that quality and sustainable strategies are the result and also in response to the �.. continued uncertainty associated with the many present and emerging challenges. The Council will review the Strategic Plan on an annual basis, making adjustments as appropriate,following a process similar to that used in the creation of previous plans. Additionally, City Management will provide the Council with regular progress reports on the Plan and a performance measure report annually. 6 Community Profile The City of Roanoke is a mid-size independent city with a population of approximately 100,000 located within a region with a population of approximately 350,000. The Roanoke region is located within the south-western portion of the Commonwealth of Virginia with the City of Roanoke as the largest city west of the State Capitol of Richmond. Roanoke serves as the region's education, medical, shopping, and cultural hub anchoring Virginia's Blue Ridge. Built upon success of the growth in the rail industry, Roanoke grew very rapidly in the 19th and early 20th centuries. After a period of economic challenges Roanoke is experiencing a renaissance built upon the strengths of bio-medical research and wellness, technology, and advanced manufacturing. Recent economic growth, a vibrant downtown, unparalleled outdoor amenities and numerous arts and cultural offerings have led Roanoke to national recognition. Population Estimate (2021)—98,865 Median Age—38.5 with 7% under 5 years of age and 16%age 65 and older Race— 62% of the current population is White alone, 29% Black or African descent alone, and 6.3% Hispanic or Latino Households and Income—There are 41,740 households in Roanoke with 47,011 housing units with a median value of$140,600. 52%of the homes in Roanoke are owner-occupied. 2021 Median income is $48,476 with 18.4% of the population living in poverty. 88% of the adults in Roanoke are high school graduates or higher Industry & Business -there are 3,132 business establishments in Roanoke employing 68,842 with a total annual payroll of$3 billion. Health care and social assistance is the largest employment sector in Roanoke accounting for more than 12,000 jobs. There are currently more than 100,000 students pursuing degrees at 25 colleges and universities located within the Roanoke region 7 Roanoke Community Vision The City of Roanoke is a safe, caring and economically vibrant community in which all have equitable opportunities to live, learn,work, play and prosper A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge Strategic Areas of Importance This vision is pursued by focusing on seven areas of strategic importance Education Community Safety Human Services Infrastructure Good Government Livability Economy • t • pp � A,„ a, ix. ,\ +tg` a fy► � t .- ,i. .fa' � r.. ... r • • ! ." ?�� a 3• • s '•." .- r g i ,,, • y is !i yr. .iot fit* 11 J t _ 8 The City Council expects that as a City we will act on each of the strategic priorities grounded in the following: Equity—All, regardless of location, race, sexual orientation, gender identity, or ability will have access to equal opportunity for successful outcomes Community Engagement& Inclusion—Intentional involvement of citizenry in the direction and actions of their government Well-Being—Physical and social environment that promotes healthy outcomes for all residents regardless of their location Creativity—innovation in programming and responding to opportunities and confronting challenges 1 4 i 40 9 Education ISSUE ca 2 :'c EDUCATION M CC13 . 0 •_■ C� EiCr.i�s CULTURAL sci FAMILY ' .... - ASSISTANCE "'CM w.�.J IMPORTANT PROGRAMS m nc INFORM I ACCESS 1.ITERA „__, 'CHOW.READING W ISSUE o ABILITY iTAt LITERACY mN PROGRAMS �= oC SCHOOL BOOKS _''4 „ •• CULTURAL*) a 4 .4 c „ r-- r w W a C7 GSv+E - F„_ a Z w Li— Qua ./ .....3 W C._, w Foster an environment for lifelong learning which encompasses cradle to ca er and beyond through shared services and community involvement i Path to Results We will join our community in ensuring access to educational opportunities through the course of each individual's life. We seek to help develop successful students and productive and educated adults, prepared to succeed to the fullest extent of their abilities. Early Learning and School Readiness — we will invest time, money and resources in preparing children to read proficiently by the end of the third grade. Preparation for Post High-School Success — we will work with the community to identify and support programs and initiatives that equip students to succeed beyond high school, whether their path leads them to college, a trade or vocation, or community service. Support of K-12 Educational Program — we will invest time, money, and resources in ensuring Roanoke City Public Schools are able to provide the facilities, curriculum, and teachers necessary 4 to deliver quality educational programs. 10 I i Adult Learning—we will invest time, money,and resources in opportunities for adults to continue to learn to enhance skills, broaden their general knowledge or further their creativity. Targeted Actions Continue to support RCPS "Equity in Action" efforts and investments Enhanced youth career exploration and skills development Enhanced youth employment and apprenticeship opportunities Continued expansion and enhancement of library facilities and programs Implementation of Star City Works initiative in partnership with Greater Roanoke Workforce Development Board Enhance current partnerships with RCPS—funding, capital planning, use of facilities, etc. Continue partnership with Goodwill to invest in the development of an adult high school Indicators We will determine success by: Improving PALS Scores; Securing and Maintaining Accreditation for all public schools; Improving Graduation Rates; Improving Student Learning Outcomes; Increased Adult Learning Opportunities; Workforce Participation Rate, Percentage of residents with post-High-School Education/Certification. 441 ralr e .t 1) - 11 Community Safety * FIRE EMS ?id +-1011Ft '- - Foster a community where citizens feel safe and they and their property are safe in their homes, businesses and neighborhoods Path to Results We will ensure that our community comes together to plan for and to the extent practical, prevent harm from man-made and natural risks. We will take steps to ensure our homes, businesses, public places, streets, and neighborhoods are safe and desirable places to live,work and play. Together we will ensure that when a response is necessary it is done in as efficient,fair, and appropriate manner as practical. Prevention—We will invest the time, money and resources necessary to ensure that to the extent practical harm to property or persons is prevented through the use of programs, education, and code and law enforcement and addressing underlying causes including poverty, trauma, and inequity. Responsiveness —We will maintain the equipment and personnel necessary to meet or exceed established national standards related to response time for public safety and that our resources and services will be delivered in an equitable and just manner. Communication & Engagement — We will invest the time, money and resources necessary to ensure the ability to reliably communicate to and engage with the general public, between staff locally and throughout the region during routine business operations and times of emergency response. Quality of Standards and Laws — We will ensure that our codes, practices and policies are consistent with recognized best practices and are legally sound Targeted Actions Continue Public Safety Reforms — MARCUS Alert, Use of Force Policies, etc. — to include 4 completion of RPD Organizational Assessment 4 L 12 1 Continued response to gun violence through Gun Violence Prevention Framework—Prevention, Intervention, Enforcement/Justice Use of Opioid settlement funds to respond to regional Blueprint to Address Substance Use Continued Enhancement of Fire-EMS facilities and services—Complete acquisition of property for FS#2 and begin design Explore piloting"alternative service delivery model"for non-acute EMS services Complete Phase 3 of Public Safety Compensation Plan Broaden Definition of Community Safety—to acknowledge role of other governmental services— DSS, Building Safety, E-911, etc. Indicators We will determine success by: Accreditation by recognized national or regional organizations will be secured and maintained by departments/divisions engaged in delivery of public safety services; ISO ratings of the highest level will be secured and maintained by the departments/divisions engaged in delivery of public safety services; Public Safety services will consistently be evaluated as "good" or better by customer surveys conducted by the City on a periodic basis, Crime statistics will be actively monitored and reported and demonstrable improvements in all areas over time will be secured. o t • \ _ \ if\4,?,4 r E-911 4e it,400000, 440,44.4 \ 13 "MM. Human Services 1 l ' i � �. \ . , ,'4A'l **4***-* ii ire ♦ . I T. sv ` l h } Foster a caring community that uses an equitable,regional and collaborative approach to encourage preventative measures,intervention services, and self-sufficiency while providing a social safety net for citizens Path to Results We will unite public and private institutions as a caring and compassionate community assisting individuals and families to achieve self-sufficiency and live healthy lives. We maintain a commitment of 1 focusing on prevention and the provision of information and where necessary and when appropriate in the delivery of compassionate services grounded in fairness, equity, and accountability Prevention — We will invest the time, money and resources necessary to prevent poverty, promote self-sufficiency, promote positive youth development, and promote healthy and safe neighborhoods. Intervention — When appropriate and necessary we will intervene in situations through early identification of need, using a holistic approach that involves the family, support the Ideinstitutionalization of individuals—integrating citizens back into society. I 14 Caring Community — Through direct involvement with those impacted we will foster positive _ relationships and empower them to succeed to the best of their abilities and circumstances. Accessibility to Services — We will ensure those who live in our community are aware of the resources available to them and will ensure our services are delivered in an efficient and effective manner. Targeted Actions Continued Support of COVID recovery for individuals, households, and non-profit social service providers Enhanced focus on addressing social determinants associated with disparities in health outcomes Expanded mental health services Implementation of eviction avoidance initiatives and programs Continued enhancement of homeless services and supportive housing initiatives and programs Continued actions in the Belmont-Fallon Target Area Enhance Affordable Housing Preservation/Restoration and Production Efforts Indicators We will determine success by: Demonstrated compliance with all applicable laws and regulations that govern the delivery of health and human services; Human services will consistently be evaluated as "good"or better by customer surveys conducted by the City on a periodic basis, Improved demographic and socio economic trends such as rates of poverty, number of homeless, service recipients, deaths due to overdose, etc. Increase in the number of affordable homes preserved, restored or produced *H � -g�i� iM :. " .� r • 15 Infrastructure , `; ram • .,...:- Maintain and build quality infrastructure that supports healthy residential neighborhoods,successful commercial areas, and accessible public facilities and amenities Path to Results We will work to ensure the facilities, equipment, materials, and services that are necessary to meet the communication, mobility, life-safety, recreation, and basic needs of our individuals, families, businesses, and visitors are provided and maintained in a manner that contributes positively to safety, livability, and economic advancement Environment—We will work locally and regionally to ensure the quality and sustainability of our natural resources and features with a particular emphasis on clean air and clean water. Buildings, Parks and Greenways—We will work locally and regionally to deliver buildings, parks and greenways that are functional, accessible, and sustainable, and that can be operated in an efficient manner. Transportation — We will ensure our transportation network enables a full-range of mobility options that are delivered, maintained and operated in an efficient manner. Equipment and Vehicles—We will ensure that the equipment and vehicles we use to deliver our services are safe and well-maintained and procured and operated in an efficient manner. Technology—We will ensure that the technology we use to deliver services and to communicate to and engage with our community is functional and reliable, and is procured and operated in an efficient manner supporting businesses processes and community needs. Iftior 16 Targeted Actions Continued implementation of community engagement associated with the Wasena/Main Street Bridge replacement Increased investment in street,sidewalk and crosswalk maintenance Completion of final gap in the Roanoke River Greenway Update of City Sustainability Plan/Climate Action Plan Continue to address deferred maintenance of parks and recreation facilities Continued expansion and enhancement of transit services and facilities Further develop and initiate implementation of City's Vision Zero initiative Complete remodeling/construction work on Municipal Building and relocation of certain City Offices—Budget and Finance, Community Engagement, etc. Initiate rehabilitation of former Richardson-Wayland property and prepare for relocation of Parks and Recreation offices and services Indicators We will determine success by: Demonstrated compliance with all applicable laws and regulations that govern infrastructure assets and natural features; Infrastructure-related items/services will consistently be evaluated as "good" or better by customer surveys conducted by the City on a periodic basis, Accreditation by recognized national or regional organizations will be secured and maintained by departments/divisions engaged in delivery of infrastructure services, - k me q= � :', t-''`4411r ittr 's ..ii, likt it-, 4"14\ r , ATE �.. 1 , '''''...4 , . .,., ,..„,,,, _ ,.... , , . _ „..,, , ,,,„ _ _ ,„/, Good Government 17 11111.111. R � z t.. <. Provide exceptional and competitive government services that are collaborative, transparent, resilient, and innovative Path to Results We will,on behalf of our citizens,provide top-quality services and programs that are cost-competitive and resilient, efficient, collaborative, and transparent. We will build a culture around honesty, respect, responsibility,teamwork,diversity and inclusion that address the challenges and opportunities of the 2152 Century Effective Leadership—Through collaborative and visionary leadership we will set clear direction and high expectations for Roanoke based upon Council priorities. We will emphasize strategic vision,responsiveness, results,accountability,and adherence to clear values in the delivery of our services. High-Performing Employees — Our employees understand how their actions contribute to the City's vision and strategies and are committed emotionally and intellectually, and motivated to provide the best service they are able. Our organization provides the clear direction, resources, and opportunities for our employees to excel in what they do. Efficient and Effective Operations—W.e acknowledge we are stewards of the public's resources and therefore seek to deliver community services in a cost-competitive manner requiring the least amount of time and effort necessary. We will seek partnerships, relentlessly and continuously pursue service improvements and efficiencies, and strive to implement best practices on behalf of our community. ter/ 18 Responsible Financial Management — We will ensure sound management of revenues, expenditures, assets, in a strategic, coordinated and deliberate manner aligned with generally accepted and best practices, Council priorities, and the needs of the community. Valued, Engaged & Informed Community — We believe a successful City values an active and engaged citizenry in the conduct of its government. We will ensure community members are informed and offered opportunities for engagement as policies and actions are formulated and services are delivered. Targeted Actions Complete implementation of public safety compensation and initiate implementation of general employee compensation increases Complete adaptation of Budgeting for Outcomes to Budgeting for Equitable and Empowering Outcomes Continue to advance efforts of Equity and Empowerment Advisory Board Continue enhanced Capital Improvements Programming and Reporting Continue Implementation of ARPA initiatives and programs Develop and adopt formal Council "Code of Conduct" and "Rules of Procedure" Develop and initiate twice-annual"enhanced"Council workshops on topics of immediate concern Establish and maintain regular joint meetings with key Boards and Commissions Elevate awareness of City services through additional outreach and media Enhanced mechanism for receiving, managing and responding to resident inquiries and concerns Where appropriate, consult with Council-appointed bodies in the development of policy Increase opportunities for community engagement throughout the preparation and consideration of the annual legislative program Indicators We will determine success by: Demonstrated compliance with all applicable laws, regulations, and policies that govern financial management; Overall City governance will consistently be evaluated as"good"or better by customer surveys conducted by the City on a periodic basis; Recognition by national or regional organizations secured and maintained for application of innovative approaches and best practices; Improved employee satisfaction and retention/advancement, Increased utilization of engagement opportunities by residents and businesses. 19 -1 11 ' A_Aiu -11Pr , -= 4-,44 - „ .140 VW . - - - r . . +as a . 1111111i, a a 20 Livability .,, 2y�y, f s �, i .1t,--,,-*,,,,,,:.-:,-_ ,-,-:.itztierti7„:4,-...- , ,;.,-4,-...z...v:,,,,......,xi-:,?.... ..,-- -, ,. ., - ,,.. -, -:,:. : ,-,1;;;; '-,1•4...i: „ E, tom' �. : .' `' y � • � Mitt Mountain Park . -,+' &Mitt Mountain Greenway ' - ROANOKE '--x BARs%.ND RE,REAflON e I.S.Ftshburn Parkway Enhance Roanoke's exceptional vitality as an attractive, diverse, culturally inclusive, vibrant and active city in which to live,learn, work and play Path to Results We will collaborate with others in our region to ensure Roanoke retains a quality social, built and natural environment making it a vibrant place to live, learn,work, play and visit. We will ensure Roanoke remains a desirable place to invest in,whether as a homeowner, business owner, client,or tourist Attractive Community—Together with the community, we will work to foster pride in home and business ownership working to ensure our neighborhoods, business corridors, and districts remain safe, clean, diverse, and attractive, and encourage continued pride and investment. Accessible and Inclusive Community-We will ensure that public transportation, bicycle facilities, and pedestrian ways are convenient and safe, and provide mobility options and ease of connection between our neighborhoods,with our public spaces and throughout the region. Quality Amenities —We will collaborate with others to provide activities, facilities, and exhibits that encourage active living and foster cultural awareness. We will ensure the protection of unique community assets and natural resources found within our City. Targeted Actions Implementation of Comprehensive Plan Implementation of Parks and Recreation Master Plan Advancement on various initiatives—Compassionate City, Human Rights Diversity Index, Age- Friendly Community, Youth Services, etc. 21 Implement pro-active code enforcement—especially around quality of life concerns Complete Belmont Branch Library enhancements Conclude design of Eureka Recreation Center and initiate construction Conclude design of Washington Park Pool and initiate construction Strengthen and enhance Neighborhood Organization capacity and Neighborhood Services Prepare to initiate Neighborhood Plan updates Complete and initiate implementation of Climate Action and Resiliency Plan Continued expansion and enhancement of transit services and facilities Indicators We will determine success by: City's desirability as a place to live,operate a business, or visit will consistently be evaluated as"good" or better by customer surveys conducted by the City on a periodic basis; Recognition by national or regional organizations, secured and maintained for application of innovative approaches and best practices, Increases in population, number of visitors, home ownership, home value, and participation in events. 410, E s_ � s sY .� ,/► 4. 't it \ YOU ARE *WELCOME* .df, . . . w HERE WekomingAmerica.arg �" 22 Economy RoanokeInnovates Cultivate a thriving business environment and innovative workforce opportunities to ensure the prosperity of our community,recognizing our role in both the regional and global economies Path to Results We will collaborate with others in the region and State to ensure the continued economic vitality of Roanoke and its place as the region's center of economic activity. We will emphasize the development of individual's skills and abilities,development of unique economic assets,the promotion of economic assets that afford us a competitive advantage and the development of business opportunities Workforce Development—Together with others in the community, we will ensure our workforce is prepared to productively contribute to the local economy and better the lives of themselves and their families. We will seek to attract and retain talent, expand employment opportunities, raise awareness of job and business opportunities, and attract higher-wage opportunities to Roanoke. Asset Development—Together with others in the community,we will build upon existing natural, cultural, structural, and leadership strengths creating an economic environment that capitalizes upon our uniqueness and creates opportunity for the generation of wealth —personal, business, and community. Business Development—We will collaborate with others throughout the region to make Roanoke as attractive as possible for investment by individuals and business by ensuring regulatory and business processes are responsive, regional partnerships are fully embraced, strategic use of business incentives, and maintenance of a responsible tax structure. We will continue to ensure Roanoke remains a vibrant and attractive portion of Virginia's Blue Ridge for visitors and guests. Asset Promotion —We will collaborate with others throughout the region to curate and nurture an authentic and representative brand for Roanoke and the region, and will ensure access to 23 trusted and reliable information about the benefits of living, visiting, and doing business in Roanoke. Economic Inclusion & Mobility — We will remove barriers and pursue opportunities to ensure every individual,family and business in our community have equitable opportunities for economic success. Targeted Actions Advance on Target Neighborhood initiatives Advance on Gainsboro: A New Way Forward initiatives Advance on economic inclusion and economic mobility initiatives Enhance regional outdoor assets Implement Economic Development Strategic Plan Implement Neighborhood Centers Plan Conclude Evans Spring Planning process Advance on Riverdale Redevelopment project Enhanced services in the Innovation Corridor Enhanced Building Plan Review and Inspection Process Indicators ftie We will determine success by: Increases in tax revenue, number of jobs, occupancy rates, number of visitors, and decreases in poverty and unemployment rates. .�` 4111 A � "� THE REGIONALACCELERATOR '�` `�� n 2 f 9 r y " r Tb e GA(:\[LEI �m I N¢InY+i.,,,,,a.m., RM/>a.awl('wpwNNa a f N It"' REGISTER TODAY ' Zn fir "V. 7 t `J n 24 Organizational Response The City Government will respond to each of the priorities, take action and deliver services aligned with the following core values: Integrity and Honesty Diversity and Inclusion Respect for Others Listening and Communication Continuous Improvement Accountability Organizational Framework Pursue long-term high-impact regional change—make the Roanoke region the premier place to locate, stay and visit Build strength from within—enable the success of residents, families, and businesses regardless of their physical location within the City Strategies Prioritize—time, money, and attention ._. Take Strategic Action—everything should progress toward objectives Seek and Enhance Collaborative Partnerships—we cannot and should not do this alone Innovate—new ideas, new approaches, new partners Empower Organization—free up talent,time, money,and resources As an organization, we will do this within a culture where all employees are leaders oriented toward results and positive outcomes, where organization and community assets meet or exceed recognized standards and where the services provided are recognized as"best in class". As departments,we take action and deliver our services guided by our Departmental Service Plans and secure the necessary resources by budgeting for the intended outcomes. As individuals, we perform in accordance with our personal development and operational goals established annually. 25 Targeted Actions: Homeless Actions—Compassion & Rule of Law—Whole of Government Approach as Part of Org Response—land bank steps—continue to share information about services/community response Complete temporary relocation of HAT Offices Continue implementation of Equity Action Plans, BFOEE, Succession Planning, CIP Enhancements, etc. Enhanced and Increased Community Engagement in development and implementation of CIP Continue implementation of language access services CMO Portfolio Reassignments, CMO restructure, Enhanced Liaison relationships Refresh Leadership and Professional Development to be more responsive to contemporary issues of innovation, servant leadership, workforce challenges, etc. Department Service Plans/Individual Leadership &Action Plans Risk/Safety Program enhancements Enhanced customer service program for internal services Assessment of current fee-based services—break-even analyses, etc. Assessment of privatization pros/cons Refresh internal advisory and affinity groups Revised Performance Measures and Indicators Report . e. 1 Ii t s ` m a 26 "^1 illy 12 « 'Zv rtwEe , ��� r I �'' twos e s „ s K y .,a 4s ` II i ii i i 4. IN vies �y a �." ��Mi y.:: .yfl 1 e ICI ' I a 1 E , E , , . , .,,,,..Liz ,. p , . .., ., .. .c. .. „ , „,,,,,.., ,,.. ,. , E 1.4.-,- r,,, , N. . .. .. , ... ... , , .. . Allnlilliiiia ____-_,,,, ---- ° \ V fit' 0IR044;\ .,,,...„.. 14-, f-n $ ROANOKE. iiiiii, i.....: , ,,..„,...,A.,„ „--- ,.,- 27