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Council Actions 10-16-23
ANUI-1 L-JUNtt 42797-101623 City of Roanoke, Virginia IliV"-1111111.1 CITY COUNCIL /it '-'714; October 16, 2023 2:00 PM ROAN O K E City Council Chamber 215 Church Avenue, S.W. AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. NOTICE: Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. 1. CALL TO ORDER - ROLL CALL. Mayor Lea was absent. The Invocation was delivered by The Reverend Anthony Holmes, Pastor, Loudon Avenue Christian Church. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-Mayor Joseph L. Cobb. Welcome. ANNOUNCEMENTS: 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring October 22 - 28, 2023 as Red Ribbon Week. Vice-Mayor Cobb read and presented the proclamation to Jim O'Hare, Board Chair, Roanoke Area Youth Substance Abuse Coalition (RAYSAC). A proclamation declaring October 24 - 30, 2023 as National Lead Poisoning Prevention Week. Vice-Mayor Cobb read and presented the proclamation to Katie Kennedy and Marla Emmett, LeadSafe Roanoke. A resolution recognizing the contributions of Local Artist Pedro Szalay. Adopted Resolution No. 42797-101623, (6-0), and Council Member Sanchez-Jones presented a City Star to Mr. Szalay. Recognition of the VML 2023 Innovation Award — Economic Development for the Revitalization of Historic Fire Station #1. The City Manager recognized Marc Nelson, Director, and Economic Development staff for their hard work on the Fire Station #1 project. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Sylvia King, 3102 Willow Road, N. W., representing BRAGG, appeared before the Council to request a designated smoking area at the Third Street Valley Metro bus facility. Freeda Cathcart, 2516 Sweetbrier Avenue, S. W., appeared before the Council and spoke with regard to cancer awareness. 4. CONSENT AGENDA: APPROVED (6-0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C-1. Minutes of the regular meeting of City Council held on Monday, August 21, 2023; and a Special Meeting held on Wednesday, August 30, 2023. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2. A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss the 2023 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-3. A communication from the City Manager requesting a Closed Meeting to discuss the possible acquisition of real estate in the Gainsboro area of the City of Roanoke, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-4. A communication from the City Clerk advising of the resignation of Ralphel Lee as a member of the Parks and Recreation Advisory Board, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-5. A communication from the City Clerk advising of the resignation of Aaron Washington as a member of the Human Services Advisory Board, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-6. Consolidated Annual Performance and Evaluation Report. RECOMMENDED ACTION: Received and filed. C-7. FY2024 City Manager Transfer Report. RECOMMENDED ACTION: Received and filed the attached City Manager Transfer report for the 1st quarter ended September 30, 2023. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: 1. CITY MANAGER: BRIEFING: FY24 Budget - September Monthly Budget Report - 15 minutes ITEMS RECOMMENDED FOR ACTION: A. Acceptance of the 2023 Edward Byrne Memorial Justice Assistance Program Grant. Adopted Resolution No. 42798-101623 and Budget Ordinance No. 42799-101623. (6-0) B. Acceptance of additional funding from the Virginia Department of Social Services for Benefit Program Operations. Adopted Resolution No. 42800-101623 and Budget Ordinance No. 42801-101623. (6-0) C. Acceptance of the FY 2023 (Federal Fiscal Year) Bulletproof Vest Partnership Grant Award. Adopted Resolution No. 42802-101623 and Budget Ordinance No. 42803-101623. (6-0) D. Amendment of the Fee Compendium to Reflect New Rates for the Service Industry Parking Program "SIPP". Adopted Resolution No. 42804-101623. (6-0) E. Authorization to submit Application for FY25 Virginia Highway Safety Improvement Program (VHSIP) Funds. Adopted Resolution No. 42805-101623. (6-0) F. Authorization to submit Application for Community Flood Preparedness Fund Grants for Resilience Projects. Adopted Resolution No. 42806-101623. (6-0) G. Adoption of the 2023 Roanoke Flood Resilience Plan. Adopted Resolution No. 42807-101623. (6-0) COMMENTS OF THE CITY MANAGER. The City Manager recognized Mackenzie Brocker, Water Quality Administrator, Stormwater Management, who explained that the City of Roanoke received an award for its National Flood Insurance Program and as of October 1, the City was raised to a Class 6 Community because of improvements to the flood plain, allowing citizens to acquire lower flood plain insurance. The City Manager also thanked all who participated in the GO Fest event. 2. CITY ATTORNEY: A. Amendment of the City Code, Section 32-108(e) Taxpayer's return — Generally. Adopted Ordinance No. 42808-101623. (6-0) B. Approval of an Agreement to Modify the Concept Plan for the Development of Blue Hills Village. Adopted Ordinance No. 42809-101623. (6-0) 8. REPORTS OF COMMITTEES: 1. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 42810-101623. (6-0) 2. A report of certain Authorities, Boards, Committees and Commissions in which City Council serve as liaisons or appointees. Council Member Moon Reynolds reminded the Council of the joint meeting of Council and the Roanoke Redevelopment and Housing Authority on November 6, at 9:00 a.m. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: 1. Adopted Resolution No. 42811-101623 appointing a Director ofthe Economic Development Authority for the City of Roanoke. (6-0) 11. MOTIONS AND MISCELLANEOUS BUSINESS: 1. Inquiries and/or comments by the Vice-Mayor and Members of City Council. Council Member Priddy commented that GO Fest was a great event. 2. Vacancies on certain authorities, boards, commissions and committees appointed by Council. None. 12. RECESSED - 3:37 P.M. THE COUNCIL MEETING WILL STAND IN RECESS; AND THEREAFTER RECONVENE AT 7:00 PM, IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. City of Roanoke, Virginia CITY COUNCIL 7:00 PM imi City Council Chamber �� . 215 Church Avenue, S.W. ROANOKE 13. CALL TO ORDER - ROLL CALL. Mayor Lea was absent. The Invocation was delivered by The Reverend Marquis Porterfield, Youth Pastor, The Hill Church. Vice-Mayor Cobb called for a moment of silence in the recent passing of Carmela Figari,Council Member Volosin's grandmother, and Gloria Randolph-King, local community advocate. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-Mayor Joseph L. Cobb. Welcome. CERTIFICATION OF CLOSED MEETING. (6-0) 14. PRESENTATIONS AND ACKNOWLEDGEMENTS: Art by Bus Wrap-Up. Doug Jackson, Arts and Culture Coordinator, introduced Andrea Garland, Ride Solutions; and Eva Lynch-Comer, student and teacher fellow, Hollins University, presented the Art By Bus Program which consisted of art projects celebrating the role of transit and artists in the community. 15. PUBLIC HEARINGS: 1. Leasing of Approximately 5,709 Square Feet of Space, including the Mezzanine Area, in the First Floor of the Church Avenue Parking Garage located at 101 Church Avenue, S. W., to the United States Postal Service for the Operation of a Downtown Post Office Branch. Adopted Ordinance No. 42812-101623. (6-0) 2. Proposal of the City of Roanoke to amend the Enterprise Zone Boundary. Adopted Resolution No. 42813-101623. (6-0) 3. Proposal of the City of Roanoke to Request Authority to Acquire Various Easements from Roanoke Southern, LLC, Located at 671 Brandon Avenue, S. W., and Conveyance of City-Owned Property Bearing Roanoke Official Tax Map No. 1420326. Adopted Ordinance No. 42814-101623. (6-0) 16. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. If deemed appropriate, matters will be referred to the City Manager for response, recommendation or report to the Council. Laura Hartman, 1209 Campbell Avenue, S. W., representing BRAGG, appeared before the Council to request a designated smoking area, bike rack, recycling containers and solar panels on buildings and buses at the Third Street Bus Station. Kenny Marn, 2501 Oregon Avenue, S. W., appeared before the Council and spoke with regard to the Grandin Court Neighborhood Association membership; asked Council to advocate for the association and requested that Council speak and offer support on the installation of officers on November 16. AT 7:42 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS TO RECONVENE ON FRIDAY, NOVEMBER 3, AT 8:30 A.M., AT THE MELROSE LIBRARY, 2502 MELROSE AVENUE, N. W., SUITE D, FOR A STRATEGIC PLANNING RETREAT. COY Y1eioifieJ Oftatert IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 16th day of October, 2023. No. 42797-101623. A RESOLUTION recognizing Pedro Szalay during Hispanic Heritage Month for his outstanding contributions to Arts and Culture in the City of Roanoke. WHEREAS, Mr. Szalay, born in La Guaira, Venezuela, has inspired young dancers across the Roanoke region and beyond; WHEREAS, Mr. Szalay has performed with the prestigious New York Dance Theater, and became a company dancer with the Richmond Ballet for a decade; WHEREAS, Mr. Szalay was appointed as the Artistic Director of the Southwest Virginia Ballet in 2007; WHEREAS, while living in Richmond Mr. Szalay became involved with Minds in Motion, a dance program teaching public school students; WHEREAS, Mr. Szalay developed a Spanish language, choreographed movement program,Dance Espanol, in 2012 for elementary-aged children; WHEREAS, The Dance Espanol program uses dance as a method to build collaboration and community engagement; WHEREAS, Mr. Szalay further collaborated with Roanoke City Public Schools to expand this programming to middle and high school students, at no expense to the students; WHEREAS, Mr. Szalay has now worked with Roanoke City Public Schools for more than 15 years; THEREFORE,BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council adopts this resolution as a means of recognizing Pedro Szalay for his contributions to Arts and Culture in the City of Roanoke. 2. The City Clerk is directed to provide an attested copy of this resolution to Pedro Szalay. Joseph L. Cobb Vice-Mayor Attest: f� Cecelia F. McCoy City Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October 2023. No. 42797-101623. A RESOLUTION recognizing Pedro Szalay during Hispanic Heritage Month for his outstanding contributions to Arts and Culture in the City of Roanoke. WHEREAS, Mr. Szalay, born in La Guaira, Venezuela, has inspired young dancers across the Roanoke region and beyond; WHEREAS, Mr. Szalay has performed with the prestigious New York Dance Theater, and became a company dancer with the Richmond Ballet for a decade; WHEREAS, Mr. Szalay was appointed as the Artistic Director of the Southwest Virginia Ballet in 2007; WHEREAS, while living in Richmond, Mr. Szalay became involved with Minds in Motion, a dance program teaching public school students; WHEREAS, Mr. Szalay developed a Spanish language, choreographed movement program, Dance Espanol, in 2012 for elementary-aged children; WHEREAS, The Dance Espanol program uses dance as a method to build collaboration and community engagement; WHEREAS, Mr. Szalay further collaborated with Roanoke City Public Schools to expand this programming to middle and high school students, at no expense to the students; WHEREAS, Mr. Szalay has now worked with Roanoke City Public Schools for more than 15 years; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council adopts this resolution as a means of recognizing Pedro Szalay for his contributions to Arts and Culture in the City of Roanoke. 2. The City Clerk is directed to provide an attested copy of this resolution to Pedro Szalay. ATTEST: (1..a e'et14'. —g-' 1)4'°/667 _ City Clerk • Roanoke City Council City Manager City Attorney Owen McGuire, GCNA President Freeda Cathcart, GCNA Secretary via hand delivery and email October 16, 2023 Dear Mayor Lea, Vice-Mayor Cobb, Ms. White-Boyd, Ms. Moon Reynolds, Ms. Sanchez-Jones, Mr. Priddy, Mr. Volosin, Mr. Cowell and Mr. Spencer, Freeda Cathcart received a letter from Ms. O'Brien last week informed us that the city's recognition of the Grandin Court Neighborhood Association may be at risk if we don't execute the upcoming GCNA election according to the old GCNA Bylaws and have the election at the Grandin Court Recreation Center. Ms. O'Brien claims in the letter that the decision was made after consulting with the city attorney and city council. Freeda Cathcart sent an email to Ms. O'Brien and Mr. Spencer which was copied to the members of city council and the city manager asking Mr. Spencer to define the " disputed special election on July 20, 2023" referenced in and to provide what parliamentary credentials he has. She has not received a response to her request. We have received a response from the Professional Registered Parliamentarian (PRP) that supports that the GCNA leadership did more than was required by the old GCNA Bylaws to execute the adoption of the new GCNA Bylaws. Also there could not have possibly been a disputed special election on July 21, 2023 because the old GCNA Bylaws clause clearly states: "Any vacancy of office, which may occur for any reason, must be filled by a special vote of the membership at the next scheduled meeting of the Association." Which isn't relevant since there wasn't a vacancy of the president or secretary positions. The opinion of the PRP was that the RNA Chair Grubb obstructed the proper execution of the removal vote that created a breach of order nullifying any business after that moment resulting in the continuation of the GCNA leadership as Owen McGuire as President and Freeda Cathcart as Secretary. Freeda Cathcart attended last week's RNA to inform them of our concerns that the city appeared to be asking us to breach our fiduciary duties but was prevented from addressing the RNA by the RNA Chair Grubb and Molly Hunter with Neighborhood Services. Please see the attached communication to the GCNA notifying them that the upcoming November election will be held at the Raleigh Court Library. The library is a safer place for the GCNA to meet than the Grandin Court Recreation Center. Sincerely, Owen McGuire, GCNA President Freeda Cathcart, GCNA Secretary Dear Neighbors, The Grandin Court Neighborhood Association election will be held on November 16, 2023 at the Raleigh Court Library at 7:00. The new GCNA Bylaws will be in effect. Only active members will be able to vote. In order to be considered an active member one must fill out a membership fmi and qualify as active by having attended a GCNA meeting within 12 months or submit an activity to improve the neighborhood that's been approved. If you are a member and would like to nominate yourself or someone else (after first seeing if they are willing to serve) please submit the name and bio by November 9 in order to have that information included in an email to the membership before the election. Since June 2023, the GCNA officers have been consulting with a f _--------- t rg `?__' _; :ui.,a„•zi(PRP) to ensure that our administration is correctly implementing the GCNA Bylaws. PRPs have to pass a two day intensive exam in order to earn their credential. The same amount of time of examination that lawyers need to pass to receive their credentials. An organization's bylaws are a legal document between the members and officers of an organization and officers are required by law to properly administer their organization's bylaws.. From Breach of , ` c"--rl Duties: "When directors or officers fail to follow the corporation's governing documents, they open themselves up to liability for breaching their duties of care and obedience. Officers and directors may be held personally liable in the event a breach of duty occurs." The old GCNA Bylaws specified the Parliamentary Authority as "Robert's Rules of Order(latest edition), when not in conflict with the Association's Bylaws, shall govern the proceedings of the Association."That is what led the GCNA officers to consult with a PRP for guidance in interpreting our Bylaws and RONR. After receiving a letter from the city regarding the upcoming GCNA election, the GCNA officers consulted again with the PRP and received the following information: "The old Bylaws (which were not well written) outlined a simple process for revising the Bylaws. It didn't contain any specifics for notice with a copy of proposed amendments. Even though notice wasn't required (but is always desirable), it looks like the GCNA provided a complete copy of the proposed revision as well as all the relevant information about the meeting at which they were to be adopted to the membership. i don't have specifics as to quorum or vote count, but from your information it looks like the revision was properly adopted at a regularly scheduled meeting on September 21, 2023. It is a basic tenet of parliamentary procedure that any amendment or revision of governing documents becomes effective immediately upon adoption. Robert's Rules of Order Newly Revised is very clear in Section 57:15-17, that the amendments or revision take effect immediately. unless the motion to adopt specifies another time for its becoming effective... I admit to being completely baffled by the city's letter requiring the organization to use Bylaws that are no longer in effect as the controlling document for the upcoming election. An organization is required to follow its adopted governing documents. As I have said many times, there are only two choices when it comes to Bylaws, you must either follow them or change them, there are no other choices. " Since there was a quorum at the September 21, 2023 meeting and the new Bylaws were unanimously passed, then the GCNA officers are required to administer the November election according to the new Bylaws. The GCNA is an independent civic organization and the city has no authority over the administration of the GCNA. It appears that the city has received incorrect information. Regardless, the GCNA officers are committed to appropriately execute the GCNA Bylaws as required by law. The integrity of the current GCNA leadership to properly follow rules has resulted in tens of thousands of dollars of grant funding for projects that have improved our neighborhood. Hopefully the city will understand and continue to recognize the GCNA as a beneficial partner in maintaining and improving our neighborhood. Sincerely, Owen McGuire GCNA President Freeda Cathcart GCNA Secretary CITY OF ROANOKE OFFICE OF THE MAYOR t 215 Church Avenue, S. W., Suite 452 ` ' . Roanoke,Virginia 24011-1536 e Telephone: (540)853-2444 F Fax (540)853-1145 E-mail: MAYOR@ROANOKEVA.GOV SHERMAN P.LEA,SR. Mayor October 16, 2023 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss the 2023 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended. Sincerely, Sherman P. Lea, Sr. Mayor SPL:ctw ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2023 Subject: A communication from the City Manager requesting a Closed Meeting to discuss the possible acquisition of real estate in the Gainsboro area of the City of Roanoke, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. Background: The City Manager requests a Closed Meeting to discuss the possible acquisition of real estate in the Gainsboro area of the City of Roanoke, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. Recommended Action: Concur in the request. ;.„?2, Bob Cowell, City Manager Distribution: 01044%,,_ CITY OF RO ANOKE '""- OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 ' �y� '` Roanoke,Virginia 24011-1536 �G`1I Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov Deputy City Clerk City Clerk RUTH VISUETE-PEREZ Assistant Deputy City Clerk October 16, 2023 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise that Ralphel Lee has tendered his resignation as a member of the Parks and Recreation Advisory Board, effective immediately. Sincerely, de.4.e.4;t, d: toudaty, Cecelia F. McCoy, CMC City Clerk 3 * D > c Cr o rD 0- C o r S „ 0 „ n T (1, C O = n n T - n of •'Y _ lnD_ I '. a-, %. rD -. 7 : .< 1 "a (7 — m- m '� Z m ai' m o s Q m �' X m rrDD O ro O rn rrD O v' r+ m (D m m a' 7v 7r _ 7J n Ql •- D z A (D N CD . O CD CD r. CDrD 01 A rD rD ( F n PO N rD 7 CrO y cm G N CD a1 o _ cr P ©Cr o a aoi K v, n z'J O 0 O V ai rD Cu 7r C (D 3 7 N (D N N V O Ott rD p o (I C rD rD o CU v CD a) o V D o V C CQ < 0 0 a) < LC (3 cQ V 3 0 rD • v rr RI 0 v '^ O CD D I'r'i rD O rD _n V m Di C rr VI 0 Cu D Q (13 N n o 2 -a rF rD (5 D CT CO o v v r~ r~ a )a.) n - r~ m 3 r-r rr rr �' S O - 0 A v n n n rD I 70 to r — CD 5 rD 7r N CD O rD n 3 r~ rD O1 ;� ` CITY OF ROANOKE '"" OFFICE OF THE CITY CLERK - ""� � 215 Church Avenue,S.W.,Suite 456 "` Roanoke,Virginia 24011-1536 Plfealta' Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov Deputy City Clerk City Clerk RUTH VISUETE-PEREZ Assistant Deputy City Clerk October 16, 2023 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise that Aaron Washington has tendered his resignation as a member of the Human Services Advisory Board, effective immediately. Sincerely, 6,d.eia;rd j- ' c Cecelia F. McCoy, CMC City Clerk Cecelia Webb From: Ruth Visuete Perez Sent: Monday, October 2, 2023 9:24 AM To: Cecelia Webb Subject: FW: [EXTERNAL] Re: Human Services Advisory Board Meeting From:Jennifer A. Sorrels<jennifer.sorrels@roanokeva.gov> Sent: Monday, October 2, 2023 8:49 AM To: Ruth Visuete Perez<ruth.visueteperez@roanokeva.gov> Subject: FW: [EXTERNAL] Re: Human Services Advisory Board Meeting Good Morning, Just wanted to forward you a quick email and pass along this message. I remember getting a heads up from you in the past about someone resigning, so I thought I'd keep you in the loop as well. Have a great day! ThawiRs, Jevun.%fer sorrels CLiewt services supervisor city of iz.oavwiq,e Departvu.ewt of soci.aL services (540) 853-2372 Jennifer.Sorrelsroanokeva.qov www.commonhelp.virqinia.qov www.facebook.com/RoanokeHumanSocialServices From:Aaron Washington<acwashington85@ymail.com> Sent: Sunday, October 1, 2023 10:35 AM To:Jennifer A. Sorrels<jennifer.sorrels@roanokeva.gov> Subject: [EXTERNAL] Re: Human Services Advisory Board Meeting CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Hi Jennifer, I am so excited for your role with the City of Roanoke as Client Services Supervisor! I wanted to let you know that I would like to step down as Board Member on the Health and Human Advisory Board. I have accepted a new role within a new company and my time will be limited going forward. 1 1111 .1 ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2023 Subject: Consolidated Annual Performance and Evaluation Report. Background: Each year, the city submits a Consolidated Annual Performance and Evaluation Report to HUD. This report, known as the CAPER, reports on how the City progressed on its community development goals. The report provides data such as the composition of families assisted, resources made available vs. expended. affordable housing created, and efforts to reduce homelessness. Considerations: Staff opened a 15-day public comment period from September 7 through September 22. A public meeting to receive comments was held on September 22 at 4:00 pm in Room 305 of the Noel C. Taylor Municipal Building. The CAPER can be reviewed here https://www.roanokeva.gov/350/Community-Resources. Following the public comment period and public meeting, staff published a final version and submitted it to HUD on September 28, 2023. No City Council action is required. Recommended Action: Receive and file. Bob Cowell, City Manager Distribution: Council Appointed Officers William B. Robertson, Assistant City Manager/Director of Finance Angie O'Brien Assistant City Manager Wayne Leftwich, Planning Manager Hope Browning, Acting Community Resources Program Administrator CITY OF ROANOKE HUD ENTITLEMENT GRANTS 2022 CAPER EXECUTIVE SUMMARY Overview The Consolidated Annual Performance and Evaluation Report (CAPER) evaluates the City's use of Community Development Block Grant (CDBG), HOME Investment Partnership (HOME), and Emergency Solutions Grants (ESG) program funds for a fiscal year. The CAPER attached to this executive summary specifically reflects the updates on projects awarded with these funds in the 2022 Annual Action Plan. When reviewing the CAPER alongside the 2022 Annual Action Plan, the following considerations should be made: • Projects awarded funds in the 2022 Annual Action Plan may not have completed the project; there are several reasons why projects are not completed within the fiscal year. Some projects are provided an 18- month performance period, some projects are granted extensions in response to extenuating circumstances, while other projects may never even begin. • Some projects in the 2022 CAPER were awarded in the prior fiscal year and are considered complete during this fiscal year. For the fiscal year beginning July, 1, 2022 through June 30, 2023 (FY 22-23), the City of Roanoke received $2.7 million in new CDBG, HOME, and ESG entitlement funds. Entitlement funds are HUD funds allocated to the City every year using a formula based on population, income levels, and other factors. The amount that the City receives depends on this formula as well as how much Congress appropriates for the entire nation. The 2022 Annual Plan includes these awards as well as carryover funds from CARES Act (CDBG-CV and ESG-CV) funding. Additionally, the City has also been notified by HUD that we will be receiving American Rescue Plan Act (HOME- ARP) funds upon approval of an Allocation Plan to be submitted in the coming months. The 2022 Annual Action Plan included 5%administrative/planning costs for HOME-ARP allowable prior to receiving the full allocation. The development of the City's HUD Annual Action Plan is a process that involves HUD Community Resources (HCR) and other city staff, non-profits and community funding partners, citizen review teams and stakeholders of our HUD target area. Localities are required by HUD to hold at least two public meetings during the preparation of the Annual Action Plan and comply with requirements in the Citizen Participation Plan. The first public meeting for Roanoke was held on November 10, 2021 and hosted by HCR staff. This meeting explained how the various federal funds could be used, identified objectives to be addressed, explained the target area approach, and reviewed the Council policy on use of HUD Funds. The meeting also served as a "how to apply" workshop for interested non-profit agencies and city departments. Over 50 participants attended the meeting/workshop. On November 11, 2021, HCR opened up online applications utilizing ZoomGrants program for potential applicants to access. HCR staff offered technical assistance during the open application period on the application process and to answer program questions on eligibility and viability. Applications were sought for CDBG, HOME and ESG programming. Within CDBG, activities fall into the classifications of Public Services or Community Development. HUD limits no more than 15% of CDBG entitlement funds can be used for Public Services, and Council policy further limits that amount to 95% of the maximum. In total, there were over 40 applications received in all categories with total requests of more than $7.8 million. With annual entitlements, carry over from prior year, program income and HOME-ARP funds, total budget for all HCR programming is $6.5 million. After the applications for entitlement funds were closed on January 19, 2022, HCR staff began reviewing the applications to determine if the described activity meets one of the three National Objectives set by HUD and other eligibility criteria. HCR staff then scored the application using an objective scoring system and performed a risk assessment on each application to determine the extent and scope of monitoring and technical assistance that may be required. The scoring sheets and risk assessments were provided to members selected on the 1I >' `: various Citizen Review Committees to assist in the review and ranking of applications for Public Services, Community Development and ESG. Members of the Citizen Review Committees were recommended by the HCR Administrator to the Director of Planning, Building & Development and approved by the City Manager. Every effort is made to make the committees diverse by race and sex, but also with a working knowledge of public services, community development, economic development and homeless services. Each committee includes representation from the Belmont/Fallon Target Area as well.The committees were reminded that they serve in an advisory capacity only, with City Council making the final decision on funding. For ESG applications, the Blue Ridge Interagency Council on Homelessness acts as review and advisory panel. A subcommittee of BRICH reviewed ESG applications and made funding recommendations to the full board during their March meeting. The BRICH voted on the final recommendation of funding to the HCR Administrator, based on estimated revenues. The Citizen Review Committee members were provided access to ZoomGrants for the applicable applications once the filing deadline passed in January. They were tasked to review the various applications and to contact HCR staff if they had questions. The three committees were later convened in separate meetings in March and asked to rank the various proposals based on the information provided to them by the applicants. Each committee's rankings are then used by HCR staff to prioritize funding and provide recommended levels to the city manager. Effort is made to stretch the limited funds out as much as possible, with those ranked higher getting priority on funding. In an effort to stretch our resources, some agencies do not receive the full amount as requested but enough so as still provide a scaled back, but functional program. Once the City Manager reviewed and/or edited the recommended funding from the HCR Administrator, City Council was provided with the proposed funding plan, and a public notice was advertised per the Citizen Participation Plan. During the 30-day public comment period, City Council held the second required public meeting to receive feedback and comments on the proposed Annual Plan. The HCR Administrator mailed letters to each applicant notifying them of the amount of funding that has been recommended to City Council, and encouraged to attend the public hearing to speak on their award amount. No action on the Annual Plan is taken during the same meeting as the public hearing, although Council members are welcomed to ask questions of HCR or city management to openly discuss the proposed plan. This is an opportunity for Council members to debate and decide to adjust the individual allotments. At the following regular meeting of City Council, a resolution authorizing the City Manager or his designee to submit the Annual Plan to HUD under the funding levels proposed to City Council. City Council can change the recommended plan prior to adoption of the resolution was. The deadline for submission of our Annual Plan to HUD is generally May 15 each year. For the 2022 Annual Plan, HUD did not announce the entitlement allocations to states and local governments until May 13, 2022 due to a delay in Congress in passing an omnibus spending bill that funded US Department of Housing and Urban Development. This is why the Annual plan process could not run concurrently with the City's budget approval process. This year's HUD Annual Plan is set for a 30-day comment period beginning May 23, 2022 and concluding June 22, 2022. City Council will hold a public hearing on June 6, 2022 and adopt a plan on June 20, 2022, with the plan submitted to HUD once the 30-day comment period is complete and all comments received are included in the plan submission. CDBG CDBG funds have been allocated to the City since 1975 and can be used for activities ranging from housing to economic development and for job training to infrastructure projects. For the 2022-2023 program year, the City received $1,818,463 in new CDBG entitlement funds. This amount is a DECREASE from 2021 allocation by $43,782 due to reduced funding by Congress in the CDBG program.CDBG funds are primarily intended to benefit low- and moderate-income persons and areas, though a limited amount can also be used for reducing blight in economically distressed areas. The amount of funds that can be used for administration, planning, and human services is also limited by regulation and City Council policy. The 2022-2023 Annual Plan has administrative cost of $363,220, keeping within the 20% threshold allowed by HUD. Public Services are generally capped at 15% of 21 entitlement funds, with Council policy limiting that to 95% of the maximum. Public Services were recommended at 73% of maximum allowed. Non-public service capacity is reflected in the funding in other categories, mostly Housing Development. The 2022-2023 Annual Plan includes $385,865 in carryover funding from prior years as well as $340,000 in program income. HOME The HOME program is exclusively for housing to benefit those of low or moderate income, including rehabilitation, new construction, homeownership assistance, and improvements to rental housing. The City has been receiving HOME funds since 1992. For the 2022-2023 program year, the City received $760,067 in new HOME funds. The 2022 allocation is an INCREASE to the HOME program of $84,259 from 2021. HOME funds require a 25% match; however, HUD has reduced this match to 12.5% match for the City of Roanoke. HOME statute provides for a reduction of the matching contribution requirement under three conditions: 1) fiscal distress; 2) severe fiscal distress; and/or 3) for Presidentially-declared major disasters covered under the Stafford Act. The City's match requirement is met with volunteer labor from Habitat for Humanity projects funded with HOME dollars. At least 15% of each annual HOME grant must be invested in qualifying projects conducted by Community Housing Development Organizations ("CHDOs"). Currently, Habitat for Humanity is the only CHDO serving the city. Administrative expenses for HOME are set at $75,633, below the 10% maximum allowed.The 2022-23 Annual Plan includes $19,892 in prior year carryover funds for reprogramming. ESG The emphasis for use of Emergency Solutions Grant funds has shifted from providing for activities that assist homeless individuals and families to early intervention and prevention of homelessness. ESG funds may be used for the following program components: street outreach, emergency shelter, homelessness prevention, rapid re- housing, and for a Homelessness Management Information System (HMIS). The ESG program requires coordination between ESG Subrecipients and the local Continuum of Care in order to build strategic systems of assistance that are responsible to local needs. Total entitlement funding in FY 2022-2023 was $156,541, with an additional $33,482 in prior year carryover funds. 2022 ESG entitlement revenues are an INCREASE of $3,417 from the prior year. Administrative costs for the ESG program are set at $11,240, below the 7.5% allowable by HUD. CDBG-CV The City was awarded $1,603,011 in CDBG-CV funds through the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) in April 2020. These funds are restricted to eligible activities related to the prevention, preparation and response to the COVID-19 pandemic in our community.These funds have been programmed for a number of public service and economic development needs since 2020, and the 2022 HUD Annual Plan anticipated $540,678 remain unspent and available for carryover for similar eligible activities. CDBG-CV funds are required to be expended by in full by September 1, 2027. HUD requires that localities expend 80% of CDBG- CV funds within 3 years of allocation, or September 1, 2024.The City has expended approximately 84%of CDBG- CV funds through September 1, 2023. The 2022 Annual Plan programs all remaining CDBG-CV funds to be expended by June 30, 2025. While administrative costs are allowed by HUD to manage/monitor CDBG-CV funds, all administrative costs have been absorbed through regular CDBG caps since 2020. ESG-CV The City was awarded $1,420,429 in ESG-CV funds through the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) through two rounds of funding. These funds were intended to "to prevent, prepare for, and respond to coronavirus, among individuals and families who are homeless or receiving homeless assistance and to support additional homeless assistance and homelessness prevention activities to mitigate the impacts created by coronavirus under the Emergency Solutions Grants program." The remaining $309,182 remaining amount of round 1 and round 2 funding was allocated during July 1-2022 —June 30, 2023. Program components 3I that received this funding include: street outreach, rapid re-housing, HMIS; emergency shelter and homelessness prevention. $15,000 was set aside for administrative costs during this period. HUD requires that 100%of round 1 & round 2 funding to be expended by September 30, 2023;the City expects to have these funds fully expended by this date. HOME-ARP In April 2021,the City received notice from HUD of an award of funds to the HOME Investment Partnership Program from the American Rescue Plan Act.Total funds to be awarded are $2,449,336. Funds were awarded with the approval of the HOME-ARP Allocation Plan. The Allocation Plan involved consulting with service providers, engaging individuals with lived experience, engaging community members, and completing a housing needs and gaps analysis. On March 31, 2023, HUD approved the Allocation Plan.The Allocation Plan details the use of funds for the following activities: Production/Preservation of Affordable Housing, Supportive Services, Non-Profit Operating and Capacity Building, and Administration/Planning. Additionally, the City has committed $4.25 million of ARPA funds to leverage with the HOME-ARP award. Programs funded by HOME-ARP and ARPA are known as Home Safe programs.The development of Home Safe policies and procedures to carry out these activities is underway. For the 2022 Annual Plan, primarily administrative/planning funds will be utilized to prepare for subsequent funding likely to be programmed during the development of the 2023 Annual Plan. HOME-ARP funds are required to be fully expended September 30, 2030. Available Funding for the 2022 Grant/Program Year Category Description Available Funding CDBG 2022-2023 Entitlement Grant $1,818,463 Carry-Over and Program Income $725,865 Subtotal—CDBG Funds Available $2,544,328 HOME 2022-2023 Entitlement Grant $760,067 Carry-Over Funds $19,892 Subtotal—HOME Funds Available $779,959 ESG: 2022-2023 ESG Entitlement Grant $156,541 Carry-Over Funds $33,482 Subtotal—ESG Funds Available $190,023 ESG-CV 2022-2023 Allocation $309,182 Subtotal—ESG-CV Funds Available $309,182 CDBG-CV 2020-2021 Allocation $0 Carry-Over Funds $540,678 Subtotal—CDBG-CV Funds Available $540,679 HOME-ARP 2021-2022 Allocation $2,449,336 Carry-Over Funds Subtotal—HOME-ARP Funds Available $2,449,339 Total 2022-2023 All HUD Funding Available $6,813,507 4I Allocation of Resources: The City's 2022-2023 Annual Plan outlined the use of over $6.8 million in CDBG, HOME, ESG, ESG-CV, CDBG-CV and HOME-ARP funding, including carry-over and program income. These funds supported an array of housing, homelessness prevention, public services, economic development, neighborhood and community development programs,and planning and administrative costs associated with these activities. • Economic Development — $260,678 in CDBG-CV funding was proposed for job training and microbusiness development projects in the economic development category for FY 22-23. • Homeless Services -- $472,925 for homeless prevention and rapid re-housing through ESG funds for programs benefiting the homeless or those at-risk of becoming homeless. • Housing Development -- $4,351,869 in CDBG, HOME and HOME-ARP funds for new construction and housing rehabilitation for homeownership, the rehabilitation of owner-occupied homes, and future housing services to address homelessness. • Public Services -- $469,461 in CDBG and CDBG-CV funds for services such as social services for at-risk children, childcare, and other youth and family programs to benefit low to moderate income families, physical/mental health services, and eviction prevention programs to avoid homelessness. • Neighborhood Development — $670,973 which includes bus shelters for NW neighborhoods, $100,000 for ADA curb ramps in the Belmont/Fallon Target Area, $176,914 to fund a portion of City code inspectors to serve conservation and rehabilitation low- mod neighborhoods, and $346,297 to begin engineering and other costs associated with a 9th Street SE street improvement project for BFTA targeted for FY 23-24. • Planning and Administration -- $572,600 for staffing, operating costs, training and outside consulting and professional services incurred by the City to administer CDBG, HOME, ESG, CDBG-CV and HOME-ARP funds. Distribution of Housing Funds: For 2022-2023,the City estimates its CDBG and HOME housing funds were allocated as follows: • $640,000 for activities encouraging and facilitating the repair, maintenance, improvement or re-use of existing owner-occupied or rental housing. • $1,385,000 for activities encouraging and facilitating new homeownership. • $2,326,869 for future housing under the HOME-ARP program. Project Locations: The City will continue to focus revitalization efforts for future Program/Grant years in the City Council approved Belmont/Fallon Target Area (BFTA). This was the second full year solely in BFTA, after transitioning out of the Melrose-Orange Target Area. The Belmont/Fallon Target area encompasses an area running from 1-581 on the east to 19th Street to the west, and from Tazewell Avenue from the north to Highland Avenue to the south. A total of$1,536,971 was earmarked for BETA, or 53.27%of non-administrative CDBG and HOME funds in keeping with City Council policy of a minimum of 51% for target area activities. Other housing and public service activities will be intended for use citywide. 51 - Lead Agencies: The HUD Community Resources Division of the City's Department of Planning, Building and Development is the lead organization for developing and administering the Consolidated Plan and the Annual Updates. Numerous City offices and departments and other public, nonprofit and community organizations oversee activities funded in whole or in part with CDBG, HOME, ESG, CDBG-CV and HOME-ARP funds.The specific projects, agencies, and funding recommended for the 2022-2023 period are given in the following section. 2022-2023 Funded Projects Updates: ECONOMIC DEVELOPMENT • Building Trades Microbusiness Development (Roanoke Regional Chamber of Commerce) - The Roanoke Regional Small Business Development Center (RRSBDC) will provide one on one confidential advising, technical business training and assistance, access to capital, human resource training, business plan development, a digital library of resources, industry research, and advocacy for microbusinesses specifically in the building rehabilitation and contracting industry. Special emphasis would be to assist minority and female owned contracting business to develop capacity to be more competitive with larger contractor firms in housing and commercial building rehabilitation services. RRSBDC would staff someone proficient in Spanish to help with outreach to a more diverse workforce. (Recommended $60,678 CDBG-CV) • Update: Still under development; organizational structural changes caused delays. Now that the SBDC has found a home in the City government, development of this program has resumed. HCR staff will continue to work with the SBDC to develop a program that will address the needs of those microbusinesses engaged in the Building Trades here in Roanoke. • Amount spent: $ Number of LM1 Microbusinesses assisted: pending full development and completion HOMELESS SERVICES • Emergency Shelter—Essential Services (Family Promise of Greater Roanoke) - Funds provided for staffing to provide extensive case management of families utilizing homeless sheltering operated by Family Promise. The position performed initial intake, work with each family to develop life-management plans, make referrals to mental health services and physical health services, arrange child care for families, arrange transportation and oversee the day center. (Recommended: $30,953 ESG) • Update: Family Promise spent 100%of their award detailed above. • Amount spent: $30,953 Number of Individuals assisted: 34 • Homeless Management Information System (Council of Community Services) - CCS, in its role as the HMIS Lead for the Blue Ridge Continuum of Care, seeks to maintain quality data on the homeless individuals and families who reside in the Roanoke Valley coverage area in order to best plan, prepare for, and address the effects of homelessness. HMIS is a central data storage and reporting function required by HUD and will serve up to 20 agencies that provide services to the homeless population. (Recommendation $11,000 ESG) • Update: CCS was granted an extension through August, but was able to fully expend their award as detailed above. • Amount spent: $11,000 • Homeless Prevention (Council of Community Services) - CCS provided short-term financial assistance, housing location, and service coordination services to individuals and families facing imminent homelessness. Financial assistance and case management services was provided based on individual household need to include assistance with first month's rent, security deposits, rental arrears, assistance in locating housing, and general housing stability service coordination activities. The program offered financial assistance as a means to preventing homelessness for 21 families in our community. Financial assistance was 61 paid to landlords and/or utility companies on behalf of clients losing their current permanent housing arrangement, thus preventing homelessness from occurring. (Recommended $56,018 ESG) • Update: CCS was granted an extension through August, but was able to fully expend 99% of their award as detailed above. • Amount spent: $55,312 Number of Individuals assisted: 33 • Rapid Rehousing(Council of Community Services)-The project provided housing start-up costs, a short-term rental subsidy, housing location and coordination of services to families experiencing literal homelessness. Financial assistance and case management services was provided based on individual household need to include assistance with first month's rent, security deposit, utility deposit, rental assistance, assistance in locating housing and general housing stability service coordination. The program provided these rapid re- housing services to assist five families in our community exit homelessness and achieve stability in permanent housing. Financial assistance was paid to third party vendors only (i.e. landlords and utility providers). (Recommended $18,229 ESG) • Update: CCS was granted an extension through August, along with a reallocation of an additional $65,407 to spend on RRH services. CCS was able to expend 80% of their award as detailed above. • Amount spent: $66,596 Number of Individuals assisted: 25 HOUSING DEVELOPMENT • Belmont/Fallon Home Ownership (Community Housing Partners) - CDBG funds were awarded to CHP to build 2 new construction homeownership units in the Belmont/Fallon target area for low income households. CHP has a vision of pursuing a multi-year revitalization strategy for the neighborhood that could include multifamily in the future and is a well- respected and experienced developer of affordable housing in the southeastern US and particularly the New River Valley of Virginia. The proposed funding does not include property acquisition, as it is anticipated that TAP's land bank funded with the City's ARPA program would provide suitable sites for construction of new housing. Use of CDBG funds for new housing construction is only allowable for an approved Community Based Development Organization (CBDO) that the City would need to establish with CHP.The establishment of a CBDO would be a much needed benefit in BFTA and beyond, as HUD regulations allow CBDO's to perform other eligible services for community and economic development and access Section 108 Loan funds if used. The recent Neighborhood Revitalization Strategy Area (NRSA) plan developed for BFTA does include establishing a CDBO as a development strategy. The financial structure and model used by Community Housing Partners is also expected to provide $340,000 in Program Income to offset the CDBG funds. (Recommended: $545,000 CDBG $0 HOME) • Update: CHP is working to complete one new homeownership project. Finding available parcels, exploring ways to develop parcel purchased which would satisfy the City's Zoning Code requirements and plan review caused delay. Will be completed by June 30, 2024. • Amount spent: $0 Number of Individuals assisted:pending completion • BFTA Residential Facade improvements (Renovation Alliance) - The Belmont-Fallon Target Area Facade Grant Program will provide opportunities for property owners in the Belmont-Fallon Target Area to access matching funding for facade improvements. This program is intended to help address slum/blight remediation in the Belmont-Fallon Target Area. Eligible property owners will be able to access 50% matching funds for facade improvements within a designated gateway area within BFTA, including: Labor performed by a licensed contractor for siding repairs/painting/pointing/ etc., windows, storm windows, doors and storm doors, porches, porch footers, steps, roofs, and gutters and fees associated with Architectural/Engineering services and Permitting fees. RA would earn an administrative management fee of 5% of the value of each improvement. Program participation will require a minimum reimbursement of $2,000 and a maximum reimbursement of$7,500, translating to $4,000- upwards of$15,000 of improvements. (Recommended: $40,000 CDBG) • Update: This was a new program. Policies and procedures needed to be developed. Policy and procedure were developed in collaboration with the Planning Department and Renovation Alliance. Applications have been received and are being reviewed. • Amount spent: Number of Individuals assisted:pending completion • Down Payment Assistance (City of Roanoke) - Funds to provide 5-year forgivable, 0% interest loans of up to $10,000 for down payment and closing costs to assist low/mod-income families to buy homes in the City. The program will be administered by the HUD Community Resources office staff and restricted to homes located in formerly "red-lined" areas of the City where financial services for homebuying were commonly practiced many years ago. (Recommended: $30,000 CDBG) • Update:This was a new program. Policies and procedures needed to be developed. These were developed in collaboration with very knowledgeable Freedom First Federal Credit Union staff. Applications have been received and are being reviewed. • Amount spent: Number of Individuals assisted:pending completion • Empowering Individuals with Disabilities (Blue Ridge Independent Living Center) - BRILC's program assisted low income City of Roanoke homeowners with disabilities to remain independent within their own homes and the community by completing home modifications such as handrails, ramps, modifications of sidewalks, steps and doorways, bathroom modifications, and the installation of grab bars, etc. These modifications had a positively impact on the sustainability and affordability of housing in the City. (Recommended: $70,000 CDBG.) • Update: BRILC completed four LMI owner-occupied rehabs citywide. These focused on installing accessibility features in LMI households with individuals with disabilities citywide. • Amount spent: $31,678 Number of Individuals assisted:4 LMI Households • Limited Home Repair Program- Citywide (Total Action For Progress) - TAP's FY 22-23 Limited/Emergency Home Repair program, run by the agency's Energy Conservation and Housing Rehab (ECHR) component, provided repairs to owner-occupied homes that are considered an immediate threat to the health and/or safety of the occupants. With CDBG funding, TAP was able to provide repairs to 6 eligible homes throughout the City of Roanoke. Projects did not exceed $15,000 per home. Repairs to homes will address physical defects contributing to an unsafe condition for occupants, as deemed necessary by the qualified rehabilitation specialist. (Recommended: $80,000 CDBG.) • Update: TAP completed six owner-occupied limited repairs citywide. • Amount spent: $52,142 Number of Households assisted: 6 LMI Households • BFTA New Homeownership — New Construction/Rehabilitation (Habitat for Humanity) - Habitat for Humanity is a long standing partner organization that has received significant funding of CDBG and HOME funds for target area homeownership development. HFHRV is proposing the development and sale of sustainable and affordable single-family housing through the rehabilitation of four existing properties and the construction of four new homes to benefit eligible low- to moderate-income homebuyers in and around the City's Belmont/Fallon Target Area. All housing shall be developed in a manner consistent with the applicable neighborhood plans, local/federal historic requirements and any design overlay which may apply to each development site under consideration. (Recommended: $105,674 CDBG and $704,326 HOME, $810,000 Total) • Update: Habitat completed 5 new homeownership projects this grant cycle from the 2021 grant year. Habitat has started on the development of 8 more new homeownerships for LMI households in the Belmont/Fallon Target Area. Due to the nature and magnitude for each project, Habitat is given until December of the following grant year (18 months) to complete the projects awarded in a given grant year. • Amount Encumbered: $810,000 CDBG and Home Number of Households to be assisted: 8 LMI Households 8r' .;: • BFTA Owner-Occupied Limited Repair(Renovation Alliance) -The funding requested for this application was used to complete 8 owner-occupied repairs with less than $15,000 per unit maximum for households in the Belmont-Fallon Target Area whose household incomes are at or below 80% Area Median Income. Basic rehabilitation services utilizing volunteer labor to address "safe, warm and dry" homeowner needs for low- income persons. Projects usually include roof replacements, plumbing repairs, window and door replacement, accessibility modifications, and general maintenance and repair. (Recommended $80,000 CDBG.) • Update: Renovation Alliance completed eight owner-occupied limited repairs within the Belmont/Fallon Target Area • Amount spent: $80,000 Number of Households assisted: 8 LMI Households • BFTA Owner-Occupied Major Repair (Total Action for Progress) - TAP's Target Area Major Rehabilitation Project provided major rehabilitation to 4 owner-occupied homes that are considered an immediate threat to the health and/or safety of the occupants. With CDBG funding, TAP provided major rehabilitations to four eligible single-family owned homes throughout the City of Roanoke's Belmont-Fallon target area. Repairs to homes addressed physical defects contributing to an unsafe condition for occupants, as deemed necessary by the qualified rehabilitation specialist (Recommended: $265,000 CDBG.) • Update:TAP completed four LMI owner-occupied rehabs within the Belmont/Fallon Target Area • Amount spent: $265,000 Number of Households assisted: 4 LMI Households • Summer Youth Repair (Renovation Alliance) - RA engages contractors, area businesses, and youth volunteers throughout the year to implement critical home repairs with services culminating in several weeks over the summer. RA worked with youth volunteers and other volunteer groups on over 30 projects throughout the Roanoke Valley, with 12 being in the City of Roanoke. RA works with over 400 youth volunteers each year during the summer months for volunteer labor to address critical home repair projects for low-income homeowners in the City. Typical scope of work addresses safety and stability of the housing situation to help preserve affordable healthy homes, particularly for homeowners over 60 years of age, disabled, veterans and surviving spouses and homes with small children. Rehabilitation value is $15,000 or less per house. Renovation Alliance reviews and selects homes to be included in the program, determine eligibility, work scopes, any environmental testing and historic reviews, and required permits. (Recommended: $75,000 CDBG). • Update: RA completed twelve LMI owner-occupied limited repairs citywide • Amount spent: $75,000 Number of Individuals assisted: 12 LMI Households • High Costs Units for Lead Paint Abatement in BFTA (City of Roanoke Dept. of Planning, Building & Development) - Lead Safe Roanoke (LSR) is a HUD-funded program implemented by the City of Roanoke and managed under the HUD Community Resources division of Planning, Building & Development Department. The program's goal is to reduce lead poisoning in children by stabilizing lead based paint hazards found in rental and single-family homes built in the City of Roanoke prior to 1978. Eligible applicants receive comprehensive services to identify and stabilize deteriorating lead-based paint hazards in their home and/or rental units. CDBG funds has assisted one single family "High Cost Units," defined by HUD as units requiring more than $20,000 worth of lead hazard reduction services, in the Belmont Fallon Target Area (BFTA). (Recommended: $30,000) • Update: This was a new program this year. LSR had delays in getting projects completed due to delays within the City's procurement process. LSR had to go under contract with several contractors to complete work. LSR was able to team up with RA and TAP to complete first project. Due to the delays out of LSR's control, amended MOU to extend period of performance. • Amount spent: $18,934.52 Number of Households assisted: 1 LMI Household; pending completion • Future Housing Development Utilizing HOME-ARP Funds (City of Roanoke Dept. of Planning, Building & Development) - In April 2021, the City received notice from HUD of an award of funds to the HOME 9I - ac Investment Partnership Program from the American Rescue Plan Act. Total funds to be awarded are $2,449,336. Consulting services were procured to assist the development of the Allocation Plan. HOME-ARP funds can be used for four (4) eligible activities: the production and preservation of affordable housing; tenant-based rental assistance; supportive services including homeless prevention services and housing counseling; and the purchase or development of non-congregate shelter for individuals or families experiencing homelessness. We are required to include the HOME-ARP funding in our 2022 Annual Plan, although it is not anticipated that we will begin the application process and program non-administrative funds until the FY 23-24 program year. HOME-ARP funds are not required to be fully expended until September 30, 2030. (Recommended: $2,326,869 HOME-ARP) • Update: Funds have been spent on planning and administration activates, which include the development of HUD approved allocation plan, policies and procedures as well as strategic program development. • Amount spent: $70,195 Number of Individuals assisted: pending completion PUBLIC SERVICES • 2022 Apple Ridge Farm Academic Summer Camp (Apple Ridge Farm, Inc.) - Apple Ridge seeks funding scholarships for 20 low-income youth to attend Apple Ridge Farms Academic Summer Camp. The project will be the embellishment of the self- esteem, team building, and social emotional learning programs at Apple Ridge's summer camp.Apple Ridge will use project- based and social/emotional learning techniques to teach science, reading, writing, art, music, swimming, gardening, team building, mindfulness, and outdoor adventure. Campers take field trips to universities to introduce them to college life. (Recommended: $20,000 CDBG.) • Update:Agency decided to not accept the grant funding • Court Appointed Special Advocates (Children's Trust) - The CASA program requested CDBG funds to offer further programming for children in foster care as well as to support children who are at risk of foster care placement. CASA's program offers an objective advocate for a child who has experienced abuse and neglect. CASA staff and volunteers work with children whose cases have been assigned by a judge. CASA staff recruit, train and supervise volunteers. New volunteers complete 30 hours of training prior to serving as an Advocate and then 12 hours of continuing education annually. (Recommended $38,501 CDBG) • Update: CASA continues to see increased need for services; successful recruitment strategies has resulted in larger than average volunteer bases for this program. • • Amount spent: $34,252 Number of Individuals assisted: 97 LM1 Children • Children's Advocacy Center Program (Children's Trust) -The Children's Advocacy Center (CAC) coordinates a community response to child abuse bringing together the services a child's needs during the investigation and prosecution of cases, and ensures that children get the help he/she needs to heal physically and mentally. Services offered through the CAC include: Forensic interviewing services, where an abused child often discloses his/her experiences to specially trained staff who conduct developmentally appropriate, legally sound interviews with children. Family advocacy services are also provided by Family Advocate staff at the CAC. The family advocate meets with the child's caregiver to answer any questions and conducts a needs assessment to make necessary referrals. This assessment can include basic needs such as food, clothing, shelter, or mental health needs. The advocate continues to assist the non-offending caregiver with crisis intervention and referrals throughout the investigation and prosecution. (Recommended $30,960 CDBG.) • Update: CAC continues to see increased need for services; increased community engagement, volunteer training, and staff capacity were successes throughout the year. • Amount spent: $30,416 Number of Individuals assisted: 93 LMI Children 10 I • Homelessness Prevention (Council of Community Services) - The project provided homeless prevention services to households in the City of Roanoke. Services include payment of security deposits, rent, and utility deposits for 52 LMI individuals. All payments were made directly to the landlord or utility company. Records documenting the eligibility and provision of services are maintained by the Council of Community Services (CCS). Referrals were made to community resources to assist the family in achieving long term stability. Staff worked with each family to develop an individualized housing stability plan with mutually identified goals and action steps. (Recommended $75,000 CDBG) • Update: CCS documented increased needs for rental assistance and higher utility rates. • Amount spent: $75,000 Number of Individuals assisted: 52 LMI Individuals • Building Legacies Overcoming Challenges (BLOC) Counselling (Family Service of Roanoke Valley) - FSRV offered mental health services, counseling and support to residents of the Roanoke Redevelopment and Housing Authority sites; Lansdowne, Hunt Manor, Melrose Towers, Villages of Lincoln, Jamestown Place, Morningside Manor, Bluestone, and/or Indian Village. The COVID-19 pandemic has led to an increase in reported mental health issues nationwide.The traumas experienced in the last two years due in large part to the COVID-19 pandemic are unprecedented and well documented. Within these RRHA neighborhoods it is advantageous to have embedded Mental Health Professionals to build trust, credibility and decrease the barriers to access care including childcare and transportation. The counseling services FSRV provided, used trauma informed practices, helped residents build resiliency and address depression/anxiety needs that have ballooned since March, 2020. (Recommended: $65,000 CDBG-CV) • Update: FSVR provided counseling services to 18 LMI individuals to date and continues engagement strategies with RRHA residents. • Amount spent: $34,502 Number of Individuals assisted: 18 LMI Individuals today; pending completion • Emergency Eviction Relief Program (Total Action for Progress) - TAP is requested funding to provide mortgage, utility, or rent assistance (direct payments) on behalf of families (0-80% AMI) at risk of homelessness because of past-due payments. Partners included the local Continuum of Care (Central Intake) and the Financial Empowerment Center. Families assisted were either 1) at risk of homelessness because of foreclosure or eviction, or 2) risk violating their leases and losing their housing because of utility shutoffs. (Recommended: $215,000 CDBG-CV) • Update: TAP was able to spend 98% of funding; TAP documented increased need for rental and utility assistance this year. • Amount spent: $211,838 Number of Individuals assisted: 135 LMI Individuals • Pathways for Youth (Presbyterian Community Center) - Pathways for Youth serves at-risk students in grades 3 through 12 and their families, providing students with healthy choices instruction, tutoring, homework assistance, extracurricular opportunities, and community service activities to encourage graduation from high school. (Recommended: $25,000) • Update: Presbyterian Community Center was able to spend all their funding on staffing to provide after school services for at-risk children and youth. • Amount spent: $25,000 Number of Individuals assisted: 32 LMI Children NEIGHBORHOOD DEVELOPMENT • ADA Curb Ramps Improvements(City of Roanoke Transportation—Streets& Traffic) - Phase II Installation of handicapped accessible ramps and repair/replacement of dilapidated sidewalks in the Belmont/Fallon Target Area (BFTA). Funds to be matched by City General Funds(Recommended $100,000 CDBG) • Update: Contractor was not responsive; Transportation going back out to secure a contractor to install ADA Curb Ramps. • Amount spent:$0 Number of Individuals assisted:pending completion • Code Enforcement (City of Roanoke Dept. of Planning, Building & Development) - Funds salaries and fringe benefits of 3 inspectors in established conservation and rehabilitation districts for City enforcement of the building maintenance and other codes to address blighting conditions and improve living standards and housing stability in heavily saturated low-moderate income neighborhoods. (Recommended: $176,914 CDBG.) • Amount spent: $148,305 Number of Housing Units assisted: 244 Housing Units • RIDE Solutions Better Bus Stops for Neighborhoods (Roanoke Valley-Alleghany Regional Commission) - RIDE Solutions intended to create and facilitate a working group of Northwest Roanoke communities, Valley Metro, and the City of Roanoke, to select the suitable locations for three new transit shelters (two art bus shelters and one unmodified shelter), under the assumptions that all the work to be conducted within City right-of-way, contracting work is limited to the acquisition of right-of- way excavation permits, and encroachment permits will be coordinated between the City of Roanoke and the Greater Roanoke Transit Company. Where possible and feasible these grant funds will pay for the installation of ADA accessible concrete pads, and reasonable updates to existing sidewalks and curb ramps to facilitate access to the shelter. Bus shelters will be donated by Valley Metro and two of the bus shelters will be customized by a local artist in coordination with the City of Roanoke Arts Commission. (Recommended: $47,762 CDBG) • Update: Acquiring right-of-way encroachment and excavation permits caused construction delays. Now awaiting the installation of the 3 bus shelters by Valley Metro. • Amount spent: $45,450 Number of units installed: Concrete pads for all 3 Bus Shelters installed • BFTA Street Improvement Project (City of Roanoke Engineering Department) - CDBG funds set aside for Belmont/Fallon Target Area 9t^ Street SE Improvement Project to begin in FY 23-24. FY 22-23 allotted funding will cover costs for design and engineering to expedite the time needed to begin the project. The City typically funds a street improvement project in each target area funded between CDBG and General Fund capital accounts. Past practice has been to do these public improvements at the conclusion of a target area period, but efforts will be made to begin these visible projects earlier in a target area timeline to better encourage private investment during the target area period and beyond. (Recommended: $346,297 CDBG) • Update: Engineering design and plans being developed. This is first year of a multi-year project. Engineering is planning on a 3-phased project that is braided HUD, General and Department of Transportation funds. Majority of HUD funds will be utilized during the second phase. ADMINISTRATION/PLANNING • HUD Administrative Funds (City of Roanoke Dept. of Planning, Building & Development) - The HUD Community Resources (HCR) office is tasked with planning, budgeting, managing, monitoring and reporting on the use of federal funds received from HUD for eligible activities that meet HUD National Objectives. HCR solicits applications for funding annually and develops Annual Action Plans for approval by City Council and submission to HUD. Once Council approves an Annual Action Plan, HCR staff will develop written agreements with non-profit agencies or city departments, provide technical assistance, manage funded programs, monitor for compliance with federal regulations, and report beneficiary information and accomplishments to HUD and the general public. The administrative budget for administrative costs includes costs for staff salaries/fringe benefits, operating and administrative expenses, professional development training and use of outside consultants for specialized services. Limits for each program are 20% for CDBG, 10% for HOME, 7.5% for ESG, 20% for CDBG-CV and 15% for HOME- ARP. (Recommended: $363,220 CDBG; $75,633 HOME; $11,280 ESG; $0 CDBG-CV and $122,467 HOME-ARP). • Update: Able to stay under the HUD and City Council spending caps. • Amount spent: ESG Funds: $11,260; HOME Funds: $64,999; CDBG Funds: $357,091 12I -' 4. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2023 Subject: FY2024 City Manager Transfer Report. Background: Under City Code Section 2-121, the Director of Finance shall report quarterly to City Council any City Manager Transfers in excess of one hundred thousand dollars ($100,000) between funds, as well as between project and program accounts in the capital project fund and grant fund. Recommended Action: Receive and file the attached City Manager Transfer report for the 1st quarter ended September 30, 2023. 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I-- ca F. ; co a a 4 g 8 010 , .- •ot lo r.. til c , re 0 0 op 1.0 ...• CD 0. ! 0 ILI ti. i E" 7. i I I- 1- 0, , In , in 0 U ,.r 01 , ... „r . 64 U) ' 0 -= c a i ''''' -". . Z < 0 ,-. v- : W M i f Zz to 0 w C4 t 0 0 i.ci 1 S ... u U. n- CK 0 al i LIJ ' Ce 2 CC. 0.1 et ce uj C.) 4. e W Z cn g.= ...1 '..7. ; ; 2 0. Et 61 ' 72-* RI a 1: Ts al 5 a. e , ....-p- i „x ROANOKE INTERDEPARTMENTAL MEMO DATE: June 15, 2023 TO: Bob Cowell, City Manager Brent Robertson, Assistant City Manager/CFO FROM: Vanessa Conner, Facilities Superintendent THROUGH: Jeffrey Powell, Director of General Services Ian Shaw, Acting Director of Public Works SUBJECT: Municipal South Building—4th Floor Heating and Cooling On 5/31/23, Luke Pugh drafted a memo(attached)to Jeffrey Powell and Ian Shaw explaining the issues associated with heating needed during the winter for 4th floor after the Finance Renovation in room 461 and future renovations. Engineering worked with Ascent Engineering and determined we will have an issue if this is not resolved. We have been working with Mikel Carr at Trane company who has provided a turnkey quote to add boilers for 3rd/41h floor(attached). After meeting on 6/15/23, Engineering has decided to help fund the project with the remaining amount needed to allow for the $455,000 proposal to Trane. I will be creating a CMTE to pull funds from the following accounts: • $50,000 from 08-440-9239-9003 PWSC Improvements (Appropriated from General Revenue) • $15,000 from 08-530-9084-9003 PWSC-Women's Locker Room Renovation (Appropriated from General Revenue) • Remaining $390,000 from 08-440-9240-9 f03 Bond Funding Funding will be placed in 08-440-9167-9065 for Work Order 22175 Municipal South 3rd/4th floor boilers Lvn6fintion If you have questions regarding the technical aspects of this project, Luke Pugh or John McGhee would be able to address those questions. If you have any questions regarding the financial aspects, please do not hesitate to reach out to me at extension 2042. Approvals: Y az Q 06-15-23 l!e Powell Date Office of the City Engineer ��IPW1 14111.1111 Memorandum ROANOKE DATE: 5/31/2023 TO: Ian Shaw, Acting Public Works Director Jeffrey Powell, General Services Director 5�`"vp,,, FROM: Luke Pugh, City Engineer SUBJECT: Municipal South Building —4th Floor Heating and Cooling It has been brought to my attention that there are heating and cooling issues on the 41'floor of Municipal South related to recently renovated spaces,and the ability to continue renovation work on the 3`d and 4'h floors of the building. City Facilities has looked at options to address these issues and identified a cooperative contract through which services can be procured. This memo outlines the heating and cooling issues,background on recent and upcoming work,my findings and recommendations. In short,I support a new boiler system in Municipal South along with study to make sure that all identified issues are appropriately addressed,facilities can continue to be renovated to support our staff,and that solutions are sustainable for the long-term. Issue Concern with the adequacy of the heating and cooling systems on the 4th Floor of Municipal South were recently brought to my attention. • Issue with adequate heat in Suite 464—Retirement and City Attorney's Offices.Apparently,this has been an issue since renovations were completed in 2019. • Concern that the recent renovation of Suite 461—Finance office could exacerbate the issue in Suite 464. • Concern that limitations on the current system will restrict the ability for other renovation work on the 3'd or 4"floors(e.g.,City Clerk's Office). Background Engineering conducted an office renovation of Finance Suite 461 from December 2022 to May 2023. The scope included a total replacement of the HVAC system,new wall arrangement,ceiling tile, electrical, lighting,data,flooring,and trim.The architectural drawings associated with the work were produced within City Engineering.The mechanical,electrical,and plumbing(MEP) drawings were produced by a third party MEP consultant,Ascent. City Facilities was originally slated to perform the construction work but the project was publicly procured,with the award to Thor Construction,due to an internal City labor shortage. Prior to the renovation,the HVAC in Suite 461 consisted of a hot/cold deck arrangement supplemented with perimeter baseboard heat at the windows. This hot/cold deck system,which is original to the building, is considered antiquated, inefficient,and lacks the ability to customize temperatures within each room.The entirety of Suite 461 is contained within the interior of the municipal building with only two large perimeter windows at the rear of the Suite.The baseboard perimeter heat at the windows was retained and incorporated into the new HVAC system to help reduce the thermal effects associated with the large windows. The new HVAC consists of a Variable Air Volume(VAV) system that allows different volumes of air into a space to provide better control of the room temperature and air flow.This system requires a hydronic loop that recirculates hot water to the VAVs to temper the air flow. To best of my knowledge, the VAV system is the preferred system of our City Facilities assuming that the hydronic loops are able to provide enough hot water capacity. As such,the renovation HVAC drawings,provided by Ascent,were tailored to the VAV system with the retention of the existing perimeter baseboard heat at the two windows. The drawings were shared with City Facilities and received their concurrence, in an email dated on June 9,2022,prior to bidding. Suite 464, adjacent to Suite 461 contains the staff for Retirement and the City Attorney's office,was newly renovated a few years prior with construction performed by City Facilities.These renovations were similar in scope to the Suite 461 work with two exceptions. First,the new floorplan created individual offices around the perimeter of the building with each office having its own set of large floor to ceiling windows.Areas for support functions,such as conference rooms and break rooms,were concentrated within the interior of the floorplan. Second,the baseboard perimeter heat at the windows was not retained as part of the new HVAC system. It was brought to my attention in March that there were heating and cooling issues with Suite 464 dating back to its renovation.City Facilities has also expressed concern at this time that the new Suite 461 VAVs will further"rob" hot water from Suite 464 making the problems worse. None of the heating and cooling issues associated Suite 464 were brought up during the design and planning phase of Suite 461.At this time,City Facilities provided Engineering a set of drawings,engineered by Lawrence Perry& Associates(LPA)dated 2020,for the boiler upgrades. Complicating matters,there is also another potential renovation,in the foreseeable future for the City Clerk's space,Suite 456.This renovation would incorporate VAVs and would require additional hot water capacity from the hydronic loop. City Facilities is advocating for a supplemental project,Penthouse Boiler Upgrade,to provide more hot water for the hydronic loop. The upgrade would help rectify documented issues with Suite 464.The upgrade would also address potential issues with Suite 461 and would also allow for future upgrades of more office space on the 3'd and 4th floors of the municipal South building. Findings Related to Suite 461 After learning about the issues associated with Suite 464 and its potential impact on Suite 461,City Engineering consulted with Sean Mallahan,Ascent's vice president and specifying professional of the Suite 461 MEP drawings,concerning the hot water supply issues. After field reviews and review of tab reports, Mr. Mallahan documented his findings with the attached letter dated 5/24/2023. In his findings, Mr. Mallahan indicates that Suite 461 is an interior space that is"cooling dominant and only requires reheat to keep the space from overcooling".The only two windows in Suite 461 have baseboard heating to supplement the VAVs.As such,the space requires very little hot water flow from the hydronic loop and should not effect the performance in Suite 464. Recommendations In order to accommodate future renovations on the 3'd and 4th floors of the municipal South building,I support the Penthouse Boiler Upgrade project with review of current and future needs by an engineer that specializes in heating,ventilating and air conditioning work. However, based on my findings,I don't believe these boiler upgrades are predicated by the renovation of Suite 461, but make sense in the context of ongoing renovations in the building and overall City goals to provide efficient buildings. In addition, I believe the issues associated with Suite 464 are more extensive than the capacity of the hydronic loop.The staff in Suite 464,located on the exterior of the building and in close proximity of large floor to ceiling windows, are experiencing the associated thermal effects. The VAV system in Suite 464 may not have enough capacity,even with enough hot water,to accommodate the Suite without a secondary source such as perimeter baseboard heating. Based on the current issues in Suite 464,potential need for supplemental heat,and the need to provide adequate capacity for other renovation work,a further study,conducted by a professional HVAC specialist,is needed.This could be as simple as retaining Lawrence Perry and Associates to update their 2020 plans to incorporate recently completed work and work anticipated in the future. As noted by City Facilities,we will need to move quickly if we want to have the boilers replaced and other appropriate upgrades completed by the fall/start of heating season. Approved: 9 rV4, June 1,2023 From: Terry Kemp To: (I,ke Subject FW: Municipal South-Renovation of Finance Room 461 Date: Wednesday,May 31,2023 9:11:47 AM Attachments: AsLevi MEP L a;.:ruc rf%L;xumeltsx-if Luke: as requested... From: John McGhee<John.McGhee@roanokeva.gov> Sent:Thursday,June 9, 2022 11:11 AM To:Terry Kemp<terry.kemp@roanokeva.gov> Cc: Paul B. Overman <paul.overman@roanokeva.gov>; Torn Schaaff <Tom.Schaaff@roanokeva.gov>;Vanessa Conner<Vanessa.Conner@roanokeva.gov> Subject: Re: Municipal South-Renovation of Finance Room 461 This looks almost as good as the one I did for phase one. I am okay with this but I want Tom to provide his opinion as Paul has already provided his. From: Terry Kemp!Employees/City_of_Roanoke To: John McGhee/Employees/City_of Roanoke@Cityvof Roanoke Cc: Paul Overman/Employees/City_of Roanoke@City_of_Roanoke, Tom Schaaff/Employees/City of Roanoke@City_of_Roanoke,Vanessa Conner/Employees/City of Roanoke@City_of_Roanoke Date: 06/07/2022 06:44 PM Subject: Municipal South-Renovation of Finance Room 461 John & Others: Attached is the final sealed MEP Construction Documents for the Finance Room 461 renovation,Please review, I hope all your concerns, preferences, and comments have been addressed. Thank you for your continuing oversight of MEP issues for this upcoming project. We are hoping to have it advertisedout for bids in a few weeks. Terry W.Kemp Architect I Engineering Division (T)853-2735 (F)853-1364 ASCENT 522.Valleypointe Parkway•Suite 4•Roanoke,Virginia 24oig T:540.265 4444 F 540.264 4445 w w w . a s c e n t e g . c o m 05/24/2023 Mr. Terry Kemp Architect I Engineering Division Re: Roanoke City 4th Floor—Test and Balance Mr. Kemp, as you know I came by the site on April 14, 2023 with our equipment to backcheck some of the values the TAB Contractor was seeing that I felt were erroneous. In particular, their readings of minimal pressure drop across the automatic flow control valves, pressure drops that were ultimately too low to get an accurate reading of the flow. During my visit, I measured the differential pressure (DP) across the valve of W-218. I made multiple measurements with multiple valve positions and consistently calculated a DP of—3 PSI. Given the difference between our readings and those of the TAB contractor, I had the city trend the values of three (3)VAV boxes to see if we could determine the flow through calculation of the leaving air temperatures. Unfortunately, the trend data was not as helpful as I would have liked. However, it showed that over the multitude of days of the trend, none of the three (3) spaces had their interior temperature drop below 70°F, and they only came close when they were being actively cooled to that lower temperature. This correlates to what I would expect, that the almost completely interior zones of the project are cooling dominant and only require reheat to keep the space from overcooling. Even trending the space with external exposure and no baseboard radiant heat, the space temperature was consistently within tolerance. What I've gathered from our readings and the trend data provided is that the VAV's are getting water flow, even if the TAB readings are showing a marginal pressure drop, I am unsure why our readings indicate sufficient pressure while the TAB agent was unable to duplicate, however the fact we can see the • discharge air temperatures rise with the VAV at heating airflow proves that we are getting water flow. Now, there is also the concern that our new renovation is taking more waterflow from the system than is available. To determine if this is the case, while on site I ran an experiment to determine the impact of the renovation area on the pump flow. While watching the overall system pressure differential, I closed both the supply and return valves to our new space. The system pressure differential remained unchanged. I let the system settle for a few minutes and then reversed both valves back to the fully open position. This also had not discernable response. Given that fully shutting the flow to our portion of the building had a negligible effect on the overall pump performance, I believe we can convert all of the three-way valves installed into two-way valves. While Mechanical i Electrical•Plumbing i Fire Protection Information Technology Construction Administration•Commissioning ASCENT 5228 Valleypointe Parkway•Suite 4•Roanoke,Virginia 2402g•T S40.265.4444 F 540.264.4445 w w w . a s c e n t e g . c o m the original design of three-way valves was based on the existing pump being a constant volume system, testing has shown that the small percentage of flow required by our renovation has a negligible effect on the system pump. By converting the three- way valves to two-way valves, it will reduce the amount of water routed through our system while not impacting the ability of the pump to compensate for closing of the control valves. This should dramatically reduce the actual water flow fed to our renovated area from the system, leaving more to be available for other uses. To better assuage the concerns expressed about sufficient flow, I have rerun the math with the latest TAB'd airflows, if every new box was at the reheat minimum, and needed to discharge room neutral air, the renovation area would only require a total of 5.3 GPM to satisfy the space. Finally, the trend data revealed that each of the three spaces we trended had their interior temperatures rise whenever the airflow to the spaces were shut down, indicating again these are cooling dominant spaces that will require very little, if any, heating. In an effort to balance all of the above, I recommend the following action items: Contractor—Resubmit the TAB and we can reviewlapprove. Owner— Manually close the shutoff valves in the bypass legs of the coils to reduce the constant flow through our system. Hopefully, this report provides you the information and action items needed to bring this project to a close. Respectfully, Sean L. Mallahan, PE Vice President Ascent Engineering Group 540-265-4444 smallahanaascentea.com Mechanical•Electrical•Plumbing•F re Protection•Information Technology•Construction Administration.Commissioning Trans U S Inc r . 1 R f' N- Rooms(mms(Creek RO La Crosse,WI 5460 1-7511 GSA FEDERAL SUPPLY SCHEDULE PROPOSAL Contract# 47QSWA20D002A, SAM UEI#QJFJBF8ZBUM8, CAGE Code#60532 Customer: Roanoke City Date: May 25,2023 1802 Courtland Rd Job Name: Roanoke Municipal Penthouse Boiler TK Roanoke,Va. 24012 ATTN: John McGhee Terms of Delivery: FOB Destination Full Freight Allowed Proposal#: 7314987 Terms of Payment: 'A% 10—Net 30 Days Trane is pleased to provide the enclosed proposal for your review and approval. This proposal is compliant with Trane's GSA Schedule MAS Contract#47QSWA20D002A and all its associated terms, conditions and negotiated pricing. In the event of a discrepancy between this proposal and the MAS contract, the MAS contract terms and conditions shall govern and take precedence. All applicable taxes will be added unless Trane is provided with the appropriate tax exemption certificates. This proposal will expire 30 days from the date of issue if an order is not placed. Included In the Proposal—Scope of Work Prepared For: Date: Roanoke City Public Works May 24, 2023 Job Name: Proposal Number: GSA Roanoke Municipal Penthouse Boiler TK 7314987 Delivery Terms: Payment Terms: Freight Allowed and Prepaid—F.O.B Factory Net 30 State Contractor License Number: Proposal Expiration Date: 30 Days Scope of Work Mechanical Installation • Provide two(2)new Lochinvar condensing boilers per the attached boiler specifications,as well as ail other materials as specified in LPA drawings 3/24/20 sheet M001. • Mobilize boilers and all installation materials to the facility's penthouse. • Penhouse mechanical system modifications as necessary to get new boilers into place. • Install new mechanical pad for new boilers and pumps. Layout of the equipment will need to be modified from the provided drawings to shift toward the Elevator Equipment room as discussed during the walkthough on 5/23/23 • Set boilers and pumps. • Provide electrical connections to boilers and pumps utilizing panels that are located within the penthouse mechanical room. • Provide and install control of the hot water system per the specifications below. Page 1 of 4 Form Rev#013 effective 12/16/2022 for Contract#47QSWA20D002A through Mod# PS-0024. Trans U.S.Inc * t E N s. 3600 Pammei Creek RD La Crosse,W154601-7511 • Run flue per manufacturor's recommendations • Provide and install hydronic and gas piping per LPA drawings 3/24/20 sheet M001, utilizing Propress and Megapress for piping connections . • Perform boiler start-up and closeout with customer. Lochinvar Corp TAG:K-1 Qty: I FTX400N-M9 Fire Tube XL Condensing Boiler 98°o Thermal Efficiency 400,000 BTU Input 392,000 BTU Output`341,000 BTU Net Rating Modulation 10:1 Turndown 4"Vent Size(PVC) BACNET 120V-1 PH Includes:Condensate Kit TAG: B-2 Qty- 1 FCBI500 Crest Condensing Boiler With Hellcat Combustion Technology Up To 96.2%Thermal Efficiency CSD-I Approval Natural Gas 1,500,000 BTU Input 1.443,00013TU Output 1,255,000 BTU Net Rating Modulation 25:1 Turndown 8"Vent Size(PVC) BACNET 120V-1PH Includes:Condensate Kit Electrical Installation • No electrical drawings provided by LPA • Electrical Pricing based on utilizing panels that are located within the Fifth Floor Mechanical Room Controls systems and equipment • Hot Water System/Boiler Controls • (1)Trane UC600 Programmable Controller • (1)Trane UC600 Enclosure • (4)Well Temperature Sensors • (4)Well Temperature Sensor Wells • (1)Water Diff Pressure Transducer • (1)Outdoor Temp Sensor • (4)Pump Run Status Sensors • (4)Pump Run Command Relays • (1)Loop Bypass Control Valve • BACnet Communications to Boilers • Labor for Controls Wiring and Component Installation • Trane Technician Labor for Programming and System Commissioning Controls systems services included • Project Management • Engineered Control Submittals and As-Built Drawings • Control Panel(s)and Low Voltage Wiring installation • Control System Programming&Graphics • Control System Commissioning • Owner Control System Operational Training Page 2 of 4 Form Rev#013 effective 12/16/2022 for Contract#47QSWA20D002A through Mod#PS-0024. Trane U S Inc. - "h_t"r 3600 Pamme!Creek RD La Crosse,WI 54 60 1-751 1 Excluded from the Proposal Hazardous Material identification, abatement and/or removal are excluded from this scope of work. Open Market Items(as allowed per FAR 8.402(f) for administrative convenience) Supplies/Services Quantity GSA Price Gas Piping Materials 1 $32,500 HW Piping Materials 1 $32,500 Electrical Materials 1 $19,500 Concrete 1 $6,500 Boilers 2 $65,000 Rigging 1 $15,600 Transport/Mobilization 1 $6,500 Pumps,Valves and Expansion Tank 1 $45,500 Crane 1 $9,750 Boom Lift 1 $11,700 Permit 1 $3,900 Flue 1 $18,200 Insulation 1 $27,300 Controls Ancillary Devices 1 $45,500 Contractor Teaming items(as defined per FAR 9.601) Not Applicable Pricing Summary This is a Firm-Fixed-Price(FFP)quote under Trane's GSA MAS Contract. The following is a pricing summary: Pricing By Special Item Numbers(SINs) SIN 334290—Trane Labor $114,069.54 SIN 334512—Equipment, Rental, Parts $ 980.46 OPEN MARKET ITEMS $339,950.00 LUMP SUM PRICE FOR ENTIRE PROJECT $455,000.00 n Deduct for utilization of used PK 1.5K MBTU boiler and new 400 MBU PK boiler(includes 90 days parts and labor warranty).:$20,000 Respectfully submitted, Mikel Carr Service Account Manager This proposal is made subject to Trane's Installation Terms& Conditions located online at www.trane.com/esaschedule/termsofsale and are hereby incorporated by this reference. Page 3 of 4 Form Rev#013 effective 12/16/2022 for Contract#47QSWA20D002A through Mod#PS-0024. Trans U S.Inc 1?A N_ 3600 Pammel Creek RD La Crosse. WI54601-7511 GS"' Schedu COMPANY BY PURCHASE ORDER TYPE OR PRINT DATE TITLE Page 4 of 4 Form Rev#013 effective 12/16/2022 for Contract#47QSWA20D002A through Mod#PS-0024. 1 e I- E. 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ZP'',.. 1 0 A 1 E .0 • 0 E AI u Xs.° Xt 0 M °Q 01-- ; 01- mXo l'E r e 2 .N i ca 0 E E. 0 a a < o u) I o 0 u. LI w t 8 i= "i P > 0 , - re,,. .2 1 o. c c 2 0 ...., =4 tl. - 41 10 10 0 L0 N 43 14, 1 u 0 z = = e. ti, . . .. . ._ '-' t . a ft ft ft ca. W 7 < 4 0 , CD 0 , 0 0 0 N N C,I) 01 0) CA CA ./.. S i ir Trinity Kaseke From: Michael Clark Sent: Friday,July 7, 2023 11:25 AM {To: Trinity Kaseke; Samantha Dickenson Subject: Re: Updates 35-C22-2506-2PL-E313-3085 Michael D. Clark,CPRE, AFO Director, PLAY Roanoke ISent remotely from my mobile phone. From:Trinity Kaseke<trinity.kaseke@roanokeva.gov> Sent:Friday,July 7,2023 11:20:40 AM To: Michael Clark<michael.clark@roanokeva.gov>;Samantha Dickenson<samantha.dickenson@roanokeva.gov> Subject:RE:Updates Thanks,last question,what is the capital account for Eureka Rec Center? Thanks, Mr.Trinity T.Kaseke,MBA I Budget/Business Analyst I Department of Finance I City of Roanoke,215 Church Ave.,S.W. Room 357, Roanoke,VA 24011 I Ph. 540.853-5336 I trinity.kaseke@roanokeva.gov From: Michael Clark<michael,clark@roanokeva.gov> Sent: Friday,July 7,2023 11:15 AM To:Trinity Kaseke<trinity.kaseke@roanokeva.gov>;Samantha Dickenson<samantha.dickenson@roanokeva.gov> Subject: Re:Updates 01-620-7121-3011 Michael D. Clark, CPRE,AFO Director, PLAY Roanoke Sent remotely from my mobile phone. From:Trinity Kaseke<trinitv.kaseke@roanokeva.gov> # r Sent:Friday,July 7,2023 11:13:27 AM To:Michael Clark<michael.clark( roanokeva.gov>;Samantha Dickenson<samantha.dickenson@roan okeva.gov> Subject:RE:Updates Which account do you need the$10,000 for the pressure washer to go to since we had agreed to make the transfer for FY24? Thanks, 1 Mr.Trinity T.Kaseke,MBA I Budget/Business Analyst I Department of Finance I City of Roanoke,215 Church Ave.,S.W. Room 357,Roanoke,VA 24011 I Ph. 540-853-5336 I trnnity.kaseke@roanokeva.gov From: Michael Clark<michael.clark(< roanokeva.gov> Sent: Friday,July 7,2023 11:11 AM To:Trinit4'Kaseke<trinity.kaseke@roanokeva,gov>;Samantha Dickensoi<Samantha.dickenson@roanokeva.gov> Subject: Re: Updates Thanks. Please proceed with the cash transfer into the existing Eureka CIP account. Michael D. Clark, CPRE, AFO Director, PLAY Roanoke Sent remuotely from my mobile phone. From:Trinity Kaseke<trinity.kaseke@roanokeva.gov> Sent: Friday,July 7,2023 11:09:42 AM To:Samantha Dickenson<samantha.dickenson@roanokeva.gov> Cc:Michael Clark<michael.clark@roanokeva.gov> Subject: FW: Updates Sam and Michael, I think I have an answer for you.The below slide shows the cost of all projects over the course of 5 years and the total of all these projects will be$9.65 million. Of that total, FY24 we have$475,000 cash funded ready to be issued for the Eureka Recreation Center. Therefore,if you are ready for that$475,000 I can go ahead and ask Erik to setup the capital account for that and transfer those funds as shown on slide 29 of the April 17 CIP plan. Hope that helps, 2 FY 2024-2028 C I P Projects Parks and Recreation Master Plan 1 4% Vie 4s S v • Washing on Park Pool - (FY24) $2.4 M • Richardslon Wayland Budding Renovation (FY24) $500k • Skate Park- (FY24) $1 M • Eureka Park Site Amenities - (FY25) $500k • Washington Park Site Amenities - (FY26) $750k • Parks Maintenance (playgrounds, courts, parking, fencing. others)- (FY27) $1.2 M • Northwest Greenways ADA Compliance - (FY28) $300k • Morningside Park - (FY28) $1.5 M • Parks Facility (Pool, Fishbum Mansion, or Other) - (FY28) $1.5 M r 3 Large Capital Purchases with Cash or One-Time Funds fmn ECM guile! 113E FY2024 fY2023 Yap( Protect ?taint CQnj Wag 2fliamsj gngSurotull Total Approx Dec Availability Now July 1,2023 July 1 2023 2023 Brklge Renovation 418,888 418.$88 Capital Budding Maintenance 150.000 271,550 421 550 Jail Maintenance TDD TBD Jail Equipment 52,000 57.500 57,500 167 000 Eureka Recreat on Center 475.000 475.000 Parks and Recreation Eqi.,pment 10 000 75,000 85 000 Stonnwater Management 1385,000 500,000 1,365 000 Gurb,Gutter and Sidewa s- 355.419 1,000,000 1,355 419 Maintenance Street Pavement and ADA Improvements 4,288,924 1,000,000 5.288 924 Traffic Signal Modernization 300,000 300 000 Guardrail Repairs 75 000 75 000 Fleet Shop Equipment 45,000 45 000 Fleet Vehicle Replacements 1.308,207 1,306 207 Police Vehicle Replacements 575 121 480,000 1,055 121 Ftre/EMSAmbulance Replacement 308 000 308,000 618 000 Fleet Snow Equipment Repasts 250.1300 250,000 500 000 Technology Capital improvements 287,300 1,000,000 104 000 287,300 1.678 600 Downtown West Compactor 300,000 300 000 Hotel Roanoke Loggia 150,000 150 000 Public Works Security Enhancements 118848 1 18 848 Percent for Ms Program 122,922 122.922 Total 1.289,300 8 505 788 1 359 189 54 707 800 515 842 075 29 Thanks, Mr.Trinity T. Kaseke, MBA I Budget/Business Analyst I Department of Finance I City of Roanoke,215 Church Ave.,S.W. Room 357,Roanoke,VA 24011 I Ph.540-853-5336 I trinity.kaseke@roanokeva.gov_ From:Samantha Dickenson<sarnan;ha.dickenson@roanokeva.gov> Sent:Friday,July 7, 2023 10:31 AM To:Trinity Kaseke<trinity,kaseke@roanokeva.gov> Subject:Updates Hey,Trinity! I was able to get a few updates from Michael. The following are all from the March 20,2023 presentation from Council and can be found on Slide 10 of the presentation;FY24-28 CIP Projects Parks and Recreation Master Plan: Washington Park Pool (FY24)-$2.4M Richardson Wayland Building Renovation(FY24)-$500K—this is also on Slide S under Bond Authorization Changes Skate Park(FY24)-$1M 4 For the update to the Master Plan ($75K)that can go into 01-620-4360-2010. Thanks so much and have a great day! 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L► L. t N Ci 0 00 a-i M ci to er Qa1 N I— O 00 N et M in 01 O et M } 1 d n 00 .- ' N -1. a-1 er N N M .-1 in N 01 00 0 et 0 } CO I� en 00 t0 et 01 .-1 et Lc) ✓- +-I 01 N CO. M 00 N ee N ei QN N a-I 01 L1 in. ih L! 4" L} LF Lf in. IA v L3 TO >_ w . -5 ' C C 7 01 ai V Q- kW C C ,. .2 u.1 t 1 +�'' c y • C f0 0 OJ 01 C 0 Ol ▪ LL T1~0 .� f0a tto C O L7 y QC p in L i 10 l7 C f0 C i E ate+ Z a I as l7 a u H cn c o ..-1=a cn a) m a IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October 2023. No. 42798-101623. A RESOLUTION authorizing the acceptance of a grant from the FY 2023 Edward Byrne Memorial Justice Assistance Grant Program made to the City of Roanoke by the United States Department of Justice; and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Grant from the United States Department of Justice pursuant to the FY 2023 Edward Byrne Memorial Justice Assistance Grant Program,in the total amount of$61,137 with$36,682.20 going to the Police Department to support the transition of each officer's service weapon, and $24,454.80 going to the Roanoke City Sheriff's Office to purchase additional facility cameras. No local match is required for this grant. Such grant being more particularly described in the City Council Agenda Report dated October 16, 2023. 2. The City Manager or his designee is hereby authorized to execute and file,on behalf of the City, any documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required by the United States Department of Justice in connection with acceptance of the foregoing Grant. ATTEST: P.Le4327, City Clerk, — IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October 2023. No. 42799-101623. AN ORDINANCE to appropriate funding from the Federal government, Department of Justice, for the Byrne Memorial Justice Assistance Grant (JAG) Program, amending and reordaining certain sections of the 2023-2024 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2023-2024 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Sheriff— Other Equipment 35-140-5941-9015 $24,455 Police — Other Equipment 35-640-3695-9015 36,683 Revenues Byrne JAG Technology Improvement FY24 35-140-5941-5942 24,455 Byrne JAG Firearm Replacement Project FY24 35-640-3695-3695 36,683 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. wy ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2023 Subject: Acceptance of the 2023 Edward Byrne Memorial Justice Assistance Program Grant. Background: The United States Department of Justice distributes funding directly to local law enforcement agencies through the Edward Byrne Memorial Justice Assistance Grant Program. Justice Assistance Grant programs fund many types of initiatives and are intended to improve officer safety. On September 25, 2023, the United States Department of Justice awarded the City of Roanoke $61,137 through its FY 2023 Edward Byrne Memorial Justice Assistance Grant Program. The application for the grant specified that the Police Department would receive $36,682.20 to support its transition to switch each police officer's service weapon from Glock .40 caliber to the Glock 9mm and the Sheriff's Office would receive $24,454.80 to purchase additional facility cameras to be utilized in the Roanoke City Jail to improve officer safety and accountability. Recommended Action: Accept the 2023 Edward Byrne Memorial Justice Assistance Grant Program described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to appropriate funding and establish revenue estimates consisting of accounts for the Police Department in the amount of$36,682.20 and for the Sheriff's Office in the amount of $24,454.80 into accounts to be established by the Director of Finance in the Grant Fund. Bob Cowell, City Manager Distribution: Council Appointed Officers Brent Robertson, Assistant City Manager/Director of Finance Adam Puckett, Acting Chief of Police The Honorable Antonio Hash, Roanoke City Sheriff IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October 2023. No. 42800-101623. A RESOLUTION authorizing the acceptance of grant funds from the Commonwealth of Virginia Department of Social Services,and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Grant Funds from the Commonwealth of Virginia Department of Social Services,in the total amount of$531,661,with no local match. Such Grant being more particularly described in the City Council Agenda Report dated October 16,2023. 2. The City Manager or his designee is hereby authorized to execute and file,on behalf of the City, any documents required to accept the Grant in a form approved by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required by the Commonwealth of Virginia Department of Social Services in connection with acceptance of the foregoing Grant. ATTEST: 71/tecer. City Clerk: _ - IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October 2023. No. 42801-101623. AN ORDINANCE to appropriate funding from the Virginia Department of Social Services for Local Department of Social Services activities, amending and reordaining certain sections of the 2023-2024 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2023-2024 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Salaries 01-630-5311-1002 $216,627 Overtime 01-630-5311-1003 100,000 Temporary Wages 01-630-5311-1004 30,000 Grant Salaries 35-630-5465-1200 185,034 Revenues Gen Admin 01-110-1234-0676 346,627 Medicaid Unwinding FY24 35-630-5465-5465 185,034 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: _dt9y- - City Clerk. illr""w"" ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2023 Subject: Acceptance of additional funding from the Virginia Department of Social Services for Benefit Program Operations. Background: In March 2023, the City of Roanoke Department of Social Services (DSS) was notified by the Virginia Department of Social Services (VDSS) that $531,661 in additional funding had been approved for Local DSS agencies with no local match required. The additional funds will be allocated to personnel and operations for public assistance programs due to the Medicaid expansion workload within the locality. These programs serve low-income citizens of the Commonwealth who meet the federal and state eligibility requirements. In all, we propose allocating $346,627 to overhead/operational expenses which include salaries ($216,627); overtime ($100,000); and Temp Wages ($30,000) to maximize a higher state reimbursement for the fiscal year. The remaining $185,034 will be used as a Grant fund for Medicaid Unwinding. This funding is available from VDSS from May 1, 2023, through April 30, 2024. Considerations: City Council action is requested to appropriate the additional funding under the proposed terms of the agreement between the Virginia Department of Social Services (VDSS) and the City of Roanoke. Recommended Action: Accept the presented amount of $531,661 in funding from the Commonwealth of Virginia, appropriating the $185,034 as Special Revenue Grant Funds and $346,627 for expenses related to Benefit Program personnel costs. Adopt the accompanying budget ordinance to increase the revenue estimates by $531,661 and into expenditure accounts established for Social Services programs as noted above. Bob Cowell, City Manager Distribution: Council Appointed Officers Angie O'Brien, Assistant City Manager Brent Robertson, Assistant City Manager/Director of Finance Gwendolyn C. Coleman, Director of Human/Social Services IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October 2023. No. 42802-101623. A RESOLUTION authorizing the acceptance of the FY 2023 Bulletproof Vest Partnership Grant Award made to the City of Roanoke by the United States Department of Justice; and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Grant from the United States Department of Justice pursuant to the FY 2023 Bulletproof Vest Partnership Grant Program,in the total amount of$59,167.50,with$35,500.50 going to the Police Department,and$23,667.00 to the Roanoke City Sheriff's Office. A local match of 50%is required for this grant which will be satisfied through each department's budget. Such grant being more particularly described in the City Council Agenda Report dated October 16, 2023. 2. The City Manager or his designee is hereby authorized to execute and file,on behalf of the City, any documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The City Manager or his designee is further directed to furnish such additional information as may be required by the United States Department of Justice in connection with acceptance of the foregoing Grant. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October 2023. No. 42803-101623. AN ORDINANCE to appropriate funding from the Federal government, Department of Justice, for the Bulletproof Vest Partnership Grant, amending and reordaining certain sections of the 2023-2024 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2023-2024 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Bullet Proof Vest - Sheriff 35-640-3825-2322 $ 23,667 Bullet Proof Vest - Police 35-640-3825-2323 35,501 Revenues Bulletproof Vest FY24 35-640-3825-3828 59,168 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2023 Subject: Acceptance of the FY 2023 (Federal Fiscal Year) Bulletproof Vest Partnership Grant Award. Background: The United States Department of Justice is the administering agency for the Bulletproof Vest Partnership (BVP). The BVP reimburses 50% of the cost of new bullet resistant vests purchased by law enforcement agencies. The City of Roanoke Police Department and Sheriffs Office have been awarded a combined amount of $59,167.50 in FY 2023 funding (Federal Fiscal Year Ending September 30, 2024). The Police Department was awarded $35,500.50 to purchase 75 concealable primary use bullet resistant vests. The Sheriffs Office was awarded $23,667 to purchase 30 concealable primary use bullet resistant vests. The required in-kind match of 50% of bullet resistant vest cost will be satisfied through each department's budget. Recommended Action: Accept the FY 2023 Bulletproof Vest Partnership Grant Award described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to appropriate funding and establish a revenue estimate for the Police Department in the amount of $35,500.50 and the Sheriffs Office in the amount of $23,667, into accounts to be established by the Director of Finance in the Grant Fund. Bob Cowell, City Manager Distribution: Council Appointed Officers The Honorable Antonio Hash, Roanoke City Sheriff Brent Robertson, Assistant City Manager/Director of Finance Adam Puckett, Acting Chief of Police IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October 2023. No. 42804-101623. AN ORDINANCE adopting a new parking fee and amending the Fee Compendium to add a new fee for the Service Industry Parking Program ("SIPP") for service workers in the Downtown Business District at the Campbell, Center in the Square, Church Avenue, Elmwood Park, Gainsboro, and Market Garages, as set out below; establishing an effective date; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by City Council by Resolution No. 42643-050823, adopted May 8, 2023,effective as of that date, as amended, shall be further amended to reflect the following new fees as more fully set out in the City Council Agenda Report dated October 16, 2023: Campbell Garage Description Fee Amount Monthly Service Industry Worker unreserved (per month) $27.50 Center in the Square Garage Description Fee Amount Monthly Service Industry Worker unreserved (per month) $47.50 Church Avenue Garage Description Fee Amount Monthly Service Industry Worker unreserved (per month) $40.00 Elmwood Park Garage Description Fee Amount Monthly Service Industry Worker unreserved (per month) $37.50 Gainsboro Garage Description Fee Amount Monthly Service Industry Worker unreserved (per month) $30.00 Market Garage Description Fee Amount Monthly Service Industry Worker unreserved (per month) $40.00 2. Ordinance No. 42643-050823 adopted May 8, 2023, is hereby amended to the extent and only to the extent of any inconsistency with this Ordinance. 3. The fees established by this Ordinance shall remain in effect until amended by this Council. 4. This Ordinance shall be effective November 1, 2023. 5. Pursuant to Section 12 of the City Charter, the second reading of this ordinance, by title, is hereby dispensed with. ATTEST: J. C44.0-47— City Clerk. 2 -1111111 ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2023 Subject: Amendment of the Fee Compendium to Reflect New Rates for the Service Industry Parking Program "SIPP". Background: To promote additional economic activity and achieve greater equity in use of the City's parking system, Park Roanoke proposes to offer a Service Provider Rate for service workers in the Downtown Business District at the Elmwood Park, Gainsboro, Center in the Square, Market, Campbell and Church Ave. Garages. A monthly rate will be established for those who meet the criteria set forth in the program guidelines, attached as Exhibit A.This program will be known as the "Service Industry Parking Program." There will be a limit of six available spaces at the Center in the Square Garage and ten spaces at the Market Garage to be allotted on a first come first serve basis via an online program application. There will be no space limitations at the Elmwood Park, Gainsboro, Campbell or Church Ave. garages. Considerations: Amend the fee compendium for monthly garage parking rates to reflect a Service Provider Rate for unreserved monthly parking at a 50% reduction of the current market rate for the following garages: Elmwood Park, Gainsboro, Center in the Square, Market, Campbell and Church Ave. Garages, for parkers who meet the following criteria; (a) currently work in the service industry in the Downtown Business District; (b) new parker to the system; and (c) are low to moderate income earners. Eligible parkers will need to verify eligibility at the Park Roanoke offices twice a year. Documents to be provided shall be (a) letter from the service industry business owner operating in the downtown business district, confirming the current employment status of the applicant, and b) redacted prior year's tax statement. Tax statement annual gross income for filing individually must not exceed $32,000, and for filing jointly, annual gross income must not exceed $64,000. Recommended Action: Adopt an ordinance to amend parking fees and to amend the fee compendium for monthly garage parking rates to reflect a Service Provider Rate for unreserved monthly parking at a 50% reduction of the current market rate for the following garages: Elmwood Park, Gainsboro, Center in the Square, Market, Campbell and Church Ave. Garages. Bob Cowell, City Manager Distribution: City Council Appointed Officers Brent Robertson, Assistant City Manager/Director of Finance Angie O'Brien, Assistant City Manager Brian Mann, Executive Enterprise Administrator Service Industry Parking Program "SIPP" In order to achieve more equity in the City's parking system: Park Roanoke proposes to offer a Service Provider Rate for service workers in the Downtown Business District at the Elmwood Park, Gainsboro, Center in the Square, Market, Campbell and Church Ave. Garages. A monthly rate will be established for those who meet the criteria set forth in the program guidelines, attached as Exhibit A. This program will be known as the "Service Industry Parking Program." There will be a limit of six available spaces at the Center in the Square Garage and ten spaces at the Market Garage to be allotted on a first come first serve basis via an online program application. There will be no space limitations at the Elmwood Park, Gainsboro, Campbell or Church Ave. garages. Amend the parking rate to reflect a Service Provider Rate for unreserved monthly parking at a 50% reduction of the current market rate for the following garages: Elmwood Park, Gainsboro, Center in the Square, Market, Campbell and Church Ave. Garages, for parkers who meet the following criteria; (a) currently work in the service industry in the Downtown Business District: (b) new parker to the system; and (c) are low to moderate income earners. Eligible parkers will need to verify eligibility at the Park Roanoke offices twice a year. Documents to be provided shall be (a) letter from the service industry business owner operating in the downtown business district, confirming the current employment status of the applicant, and b) redacted prior year's tax statement. Tax statement annual gross income for filing individually, must not exceed $32,000.00 and for filing jointly, annual gross income must not exceed $64.000.00. EXHIBIT A Service Industry Parking Program Terms: Examples of Service Industry Jobs To Include: Service Industry: Restaurants. Cafes, Brewery's. Wineries. Lounges, Theatres. Museums, Retail Businesses and Product Merchants. A business that does work for a customer, and occasionally provides goods, but is not involved in manufacturing. Eligibility Criteria: A) Work in the Service and or Merchant Industry in the Downtown Business District; B) New parker to the system C) Are low to moderate-income earners. Redacted (remove SSNs) Previous Years Tax statement annual gross income for filing individually, which must not exceed $32,000.00 and for filing jointly, annual gross income must not exceed $64,000.00. Potential New Parkers Must Provide Proof of Employment. This is to include: (A) A letter from the service industry business owner operating in the downtown business district, confirming the current employment status of the applicant. • The parker will be required to supply to the Park Roanoke office all eligibility documents twice annually. Failure to comply will result in termination from the Service Industry Parking Program. EXHIBIT B The current parking fees for Elmwood Park, Gainsboro, Campbell, Center in the Square. Market and Church Ave. garages shall be amended in accordance with the following new fee schedule: 2 Elmwood Park Garage Unreserved Monthly Fee Schedule CURRENT FEE NEW FEE/ EXISTING FEE Monthly unreserved $75/mo $75/mo Monthly unreserved Service Industry Worker $37.50/mo Center In The Square Garage Unreserved Monthly Fee Schedule CURRENT FEE NEW FEE/ EXISTING FEE Monthly unreserved $95/mo $95/mo Monthly unreserved $47.50/mo Service Industry Worker Market Garage Unreserved Monthly Fee Schedule CURRENT FEE NEW FEE/ EXISTING FEE Monthly unreserved $80/mo $80/mo Monthly unreserved Service Industry Worker $40.00/mo 3 Gainsboro Garage Unreserved Monthly Fee Schedule CURRENT FEE NEW FEE/ EXISTING FEE Monthly unreserved $60/mo $60/mo Monthly unreserved Service Industry Worker $30.00/mo Campbell Garage Unreserved Monthly Fee Schedule CURRENT FEE NEW FEE/ EXISTING FEE Monthly unreserved $55/mo $55/mo Monthly unreserved $27.50/mo Service Industry Worker Church Ave. Garage Unreserved Monthly Fee Schedule CURRENT FEE NEW FEE/ EXISTING FEE Monthly unreserved $80/mo $80/mo Monthly unreserved $40.00/mo Service Industry Worker 4 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October 2023. No. 42805-101623. A RESOLUTION supporting an application and authorizing the City Manager to submit such application to the Virginia Department of Transportation (VDOT) for FY 2025 Virginia Highway Safety Improvement Program (VHSIP) Funds for the improvements to enhance safety for motorists, bicyclists and pedestrians on roadway segments and intersections; and authorizing the City Manager to take certain actions in connection with such Project. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council hereby supports an application to VDOT to support the improvements to enhance safety for motorists, bicyclists and pedestrian infrastructure at the roadway segments and intersections in the vicinity of(1) Williamson Road at Wells Avenue to Airport Road; (2) Melrose Avenue at 24th Street to Peters Creek Road; and (3) Peters Creek Road at Brandon Avenue to Woodhaven Road, in the City of Roanoke. The VHSIP is funded with 90% federal funding and 10% State funding, and no local match will be required by the City, as more particularly described in the City Council Agenda Report dated October 16, 2023. 2. The City Manager is hereby authorized to submit an application to VDOT for the above Projects to obtain the above funds from the FY 2025 VHSIP funds, with such application being approved as to form by the City Attorney. 3. The City Manager is further authorized to take any such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to submit the above application and to furnish such additional information as may be required for such application. ATTEST: 1/1-1Ant City Clerk ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2023 Subject: Authorization to submit Application for FY25 Virginia Highway Safety Improvement Program (VHSIP) Funds. Background: The Virginia Highway Safety Improvement Program (HSIP) is again available to local municipalities for FY 2025. VHSIP is a federally funded program aimed at reducing fatal and severe injury crashes on roadway segments and intersections. The Program provides additional funding for use by the City to enhance safety for motorists, bicyclists, and pedestrians. This Program is funded with 90% federal funding and 10% State funding. Hence, no local match is required. Considerations: For the FY 2025 application, staff and VDOT consultants have identified three corridors to implement systemic improvements for HSIP funds. The project includes installing High Visibility Back Plates (HVBP), Flashing Yellow Arrows (FYA), pedestrian signals, and crosswalk improvements at intersections for: • Williamson Rd at Wells Ave to Airport Rd • Melrose Ave at 24th St to Peters Creek Rd • Peters Creek Rd at Brandon Ave to Woodhaven Rd Recommended Action: Authorize the City Manager to submit applications to the Virginia Highway Safety Improvement program. Authorize the City Manager to take such further actions and execute such documents, approved as to form by the City Attorney, as necessary to submit the above applications and furnish additional information and/or documents as may be required for such application. Bob Cowell, City Manager Distribution: Council Appointed Officers Sam Roman, Assistant City Manager - Operations Brent Robertson, Assistant City Manager - Internal Services, Director of Finance Ross Campbell, Director of Public Works Dwayne D'Ardenne, Transportation Division Manager IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October 2023. No. 42806-101623. A RESOLUTION authorizing the City Manager or his designee to submit an application to the Department of Conservation and Recreation ("DCR") for grant funding under the Community Flood Preparedness Fund; and authorizing the City Manager or his designee to take such further actions and execute such further documents as may be necessary in connection with this application and grant funding. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council hereby authorizes the City Manager or his designee to submit an application to the DCR for Community Flood Preparedness Fund grant funding, such funding to be used to help communities reduce the impacts of flooding, for the 1st Street and Salem Drainage Improvements Project and the Ore Branch Restoration Project, all as more particularly described in the City Council Agenda Report dated October 16, 2023, with such application being approved as to form by the City Attorney. 2. The City Manager or his designee is further authorized to take any such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to submit the above application to the DCR and to furnish such additional information as may be required for such application. ATTEST: City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2023 Subject: Authorization to submit Application for Community Flood Preparedness Fund Grants for Resilience Projects. Background: The Department of Conservation and Recreation (DCR) established the Community Flood Preparedness Fund (CFPF) to help communities reduce the impacts of flooding. The CFPF provides funding for: • Planning/capacity building • Studies • Projects The CFPF is currently funded with revenue from the Commonwealth's participation in the Regional Greenhouse Gas Initiative (RGGI). From RGGI's website: "The Regional Greenhouse Gas Initiative (RGGI) is a cooperative, market-based effort among the states of Connecticut, Delaware, Maine, Maryland, Massachusetts, New Hampshire, New Jersey, New York, Pennsylvania, Rhode Island, Vermont, and Virginia to cap and reduce CO2 emissions from the power sector. It represents the first cap-and-invest regional initiative implemented in the United States." The CFPF program is attractive as it has very low locality matches and, to-date, the time frame for awards has been quick (less than a year). Two current projects can benefit from CFPF funding, which could result in significant savings: 1st Street and Salem Drainage Improvements This is a traditional civil engineering project that is also the first in a series of projects that will reduce flooding in downtown. This project realigns and upsizes the pipe/tunnel that runs along 1st Street, SW between Salem and Campbell Avenues. The initial project cost was estimated at $1.2 million with funding fully from City cash/bonds (no grants). With the design completed and the scope fully developed, and along with recent inflation, the expected cost of the project is $2-2.5 million. The project is ready to bid in 2024. The CFPF program provides for a 85% grant/15% state/locality split for this type of work. A successful CFPF application would save the City roughly $2 million. Ore Branch Restoration (Ramada Phase II) This is a nature based design to restore Ore Branch — a small stream that flows in a concrete channel through the former Ramada Inn property. The proposed project to complete the site would remove the concrete structure and restore a natural channel and flood plain for water quality and some flood reduction benefit. The original budget for the work was $400,000 and the current construction estimate is $825,000. The CFPF program provides for an 95% grant/5% state/locality split for this type of work. A successful CFPF application would save the City $743,000. The savings could be used to expand the Ore Branch project, or could be placed towards another project (as all work is seeing considerable cost increases). Considerations: DCR's Virginia Community Flood Preparedness Fund (CFPF) provides support for regions and localities across Virginia to reduce the impacts of flooding, including flooding driven by climate change. The CFPF empowers communities to complete vulnerability assessments, and develop and implement action-oriented approaches to bolster flood preparedness and resilience. Funds can be used for planning and capacity building, studies and projects. The CFPF prioritizes community-scale mitigation activities that use nature-based solutions (e.g., stream restoration, green infrastructure) and support to low income geographic areas. In this manner, the potential projects supported by the CFPF align with goals expressed through City Plan 2040 and the City's flood plain management programs as they relate to protecting water quality, valuing natural resources, improving community resilience, and equity. The potential removal of the State of Virginia from the RGGI program means this grant cycle could be the last substantial funding opportunity from the CFPF and an important cost-saving opportunity for the City of Roanoke. A City Council resolution authorizing grant application is required. Recommended Action: Adopt a resolution authorizing the City to apply for a Community Flood Preparedness Grant for the 1st and Salem Drainage Improvements and Ore Branch Restoration and authorizing the City Manager or his designee to execute any documents required as part of the application process. Bob Cowell. City Manager Distribution: Council Appointed Officers Tim Spencer, City Attorney Dave Collins, Senior Assist. City Attorney Sam Roman, Assistant City Manager Ross Campbell, PE, Director of Public Works Ian Shaw, PE, AICP Stormwater Utility Manager Mckenzie Brocker, Water Quality Administrator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October 2023. No. 42807-101623. A RESOLUTION adopting the 2023 Roanoke Flood Resilience Plan for the City of Roanoke ("City"). WHEREAS, the City was awarded a Community Flood Preparedness Program ("CFPF") planning grant by the Virginia Department of Conservation and Recreation ("DCR") in 2022 to create a city-wide flood resilience plan; WHEREAS, a proposed flood resilience plan has been drafted adhering to DCR's five core concepts of resilience; WHEREAS, implementation of a resilience plan following DCR's five key flood resilience principles advances the City Plan 2040 vision of a strong, livable, economically resilient community that exists in harmony with nature while ensuring that programs and actions are equitable for all members of the community; and WHEREAS, the DCR's Community Flood Preparedness Fund (Fund) provides grants for studies and projects to implement a locality's flood resilience plan and to improve flood resilience and adoption of a flood resilience plan is required to apply for such grants. NOW THEREFORE BE IT RESOLVED by the Council of the City of Roanoke that 1. City Council approves the 2023 Roanoke Flood Resilience Plan for the City that is attached to the City Council Agenda Report dated October 16, 2023. 2. City Council affirms that they will review the 2023 Roanoke Flood Resilience Plan on an annual basis, as determined by the City Manager, and that the City Manager will provide City Council with semi-annual progress reports and an annual performance measure report with respect to implementation of the Resilience Plan. 1 3. The City Manager, or his designee, is hereby authorized to execute and file, on behalf of the City, any documents as may be required by DCR in connection with this Resilience Plan, in a form approved by the City Attorney. ATTEST: 61-4d-cee.;, • •• (7)1- 67 City Clerk. 2 ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2023 Subject: Adoption of the 2023 Roanoke Flood Resilience Plan. Background: Roanoke was awarded a Community Flood Preparedness Program (CFPF) planning grant by the Virginia Department of Conservation and Recreation in 2022 to create a city-wide flood resilience plan. With the help of two contracted consultants, AMT and WSSI, a resilience plan has been drafted adhering to DCR's five core concepts of resilience: Climate Change - Does the effort internalize climate change impacts (increased rainfall intensity and temperature) into design and implementation of efforts? Social Equity - Does the effort acknowledge community vulnerabilities and work towards equitable outcomes in its conception? Will the effort improve or strengthen the social fabric in vulnerable parts of the community? Community Scale Benefits -Will the effort render benefits at a U.S. Census Block scale or larger? Will at least 10% of the City's population benefit from the project? Is the effort consistent with regional efforts? Economy and Land Use - Does the effort acknowledge fiscal realities and focus on cost- effectiveness? Does the effort encourage the usage and development of land that internalizes present and future flood risk? Is it consistent with best practice for floodplain management? Nature-Based Approach - Will the effort leverage environmental processes and natural systems to mitigate flood impacts and reduce pollutants of concern including fine sediment, pathogens and organic chemicals? The plan is organized as follows: Section 1 - Defines scope and purpose, Section 2 - Summarizes Roanoke's flood history, Section 3 - Characterizes Roanoke's demographics and vulnerabilities in the context of social equity, Section 4 -Adds to this knowledge based on the results of the public engagement process performed for this Plan, Section 5 - Is the culmination of the Plan into five key principles of flood resilience. Section 6 - Uses the five principles to evaluate existing City efforts, Section 7 - Proposes future flood resilience projects that are consistent with existing City efforts, and provides specific, actionable work items that will assure that long-range resilience concepts are embedded in the City's decision-making processes with respect to floodplain management and flood-related infrastructure planning. Implementation of a resilience plan following DCR's five key flood resilience principles advances the City Plan 2040 vision of a strong, livable, economically resilient community that exists in harmony with nature while ensuring that programs and actions are equitable for all members of the community. The CFPF program provides grants for studies and projects to implement the plan and improve the City's flood resilience. Considerations: City Council adoption of the Flood Resilience Plan is a prequalification for the City to be able to apply for Community Flood Preparedness Fund grant funding for specific projects. The Plan will be posted publicly on the City and Plan Roanoke websites with the intent of ongoing public engagement around flood resilience issues and that the project lists in the plan may be updated consistent with the City's Capital Improvement Program. Recommended Action: Adopt the 2023 Roanoke Flood Resilience Plan for the City of Roanoke. Bob Cowell, City Manager Distribution: Council Appointed Officers Tim Spencer, City Attorney Dave Collins, Senior Assist. City Attorney Sam Roman, Assistant City Manager Ross Campbell, PE, Director of Public Works Ian Shaw, PE, AICP Stormwater Utility Manager Mckenzie Brocker, Water Quality Administrator ...4110114 ROANOKE CITY OF ROANOKE Flood Resilience Plan I ---�Wetland�r' �-- aOAIEYI ;t,mrirr jr • • • • *!, V *tit` 4t. • -* V441 September 25. 2023 City of Roanoke A. Morton Thomas and Associates, Inc. 1166 Jamestown Road, Suite D Department of Public Works Williamsburg, VA 23185 Stormwater Utility amtengineering.com 1802 Courtland Rd. NE Wetland Studies and Solutions, Inc. Roanoke, VA 24012 5300 Wellington Branch Dr. Gainesville. VA 20155 wetlands.com CITY OF ROANOKE FLOOD RESILIENCE PLAN EXECUTIVE SUMMARY The City of Roanoke's geography and history are intertwined with the abundant water resources that flow through the Roanoke Valley—the Roanoke River. its tributaries and the salt marsh now hidden below Roanoke's Downtown, These water resources were critical during the City's early development. and the Roanoke River and tributaries continue to be an important natural asset for those that live. work. learn and play in its watershed. The challenge of living in proximity to these waterways is the periodic flooding that disrupts community life and the local economy. Flooding has become an increasingly important issue with the continued need for community growth. the related housing and commercial development, and the increase in rainstorm severity due to climate change. While these are important issues for Roanoke. they are not unique as urban flooding has one of the greatest social and economic impact of any natural hazard in the United States. To mitigate the growing risk of urban flooding, adoption of the principle of-flood resilience" has become a prominent strategy in communities nationwide. The plan is organized as follows: Section 1 defines scope and purpose. Section 2 summarizes Roanoke's flood history. Section 3 characterizes Roanoke's demographics and vulnerabilities in the context of social equity and Section -1 adds to this knowledge based on the results of the public engagement process performed for this Plan. Section > is the culmination of the Plan into five key principles of flood resilience: 1. Climate Change—Does the effort internalize climate change impacts (increased rainfall intensity and temperature) into design and implementation of efforts? 2. Social Equity—Does the effort acknowledge conununitw vulnerabilities and work towards equitable outcomes in its conception? Will the effort improve or strengthen the social fabric in vulnerable pails of the community? 3. Community Scale Benefits—Will the effort render benefits at a U.S. Census Block scale or larger? Will at least 10°0 of the City's population benefit from the project? Is the effort consistent with regional efforts? 4. Economy and Land Use—Does the effort acknowledge fiscal realities and focus on cost- effectiveness? Does the effort encourage the usage and development of land that internalizes present and future flood risk? Is it consistent with best practice for floodplain management? 5. Nature-Based Approach—Will the effort leverage environmental processes and natural systems to minimize mitigate flood impacts and reduce pollutants of concern including fine sediment. pathogens and organic chemicals? These five principles are then used to evaluate existing City efforts in Section 6 and propose future flood resilience projects in Section '. The flood resilience efforts proposed in Section ' are consistent with existing City efforts. and provide specific. actionable work items that will assure that long-range resilience concepts are embedded in the City's decision-making processes with respect to floodplain management and flood-related infrastructure planning. Overall, it is anticipated that adoption and implementation of the five key flood resilience principles and the specific project proposals will further support the City Plan 2040 vision of a strong. livable. economically resilient community that exists in harmony with nature while ensuring that programs and actions are equitable for all members of the commnuunit`. 1 TABLE OF CONTENTS Executive Summary 1 1. Introduction 4 1.1 Statement of Purpose 4 1.2 Overarching Themes and Principles 4 1.3 Methods and Scope S 2. Background 6 2.1 History and Hydrology 6 2.1.1 Riverine Flooding 4 2.1.2 Pluvial Flooding 10 2.2 Legacy Infrastructure and Standards 10 2.3 Climate Change 11 2.4 Related Hazards 14 2.4.1 Water Quality 14 2.4.2 Landslides 14 2.4.3 Dam Safety 14 2.5 Summary of Vulnerabilities 17 3. People. Land. Economy and Equity 19 4. Community Engagement 2�1 4.1 Methods .,4 4.2 Supplemental Outreach 4.3 Summary of Responses ,5 5. Principles of Flood Resilience 6. Efforts to Date 10 6.1 Plans 30 6.1.1 City Plan 2040 30 6.1.2 Downtown Roanoke Plant 3 6.1.3 Climate Action Plan 32 6.1.4 TMDL Action Plan(revised September 2022) 6.1.5 Urban Forestry Plan (2003) 6.1.6 Parks and Recreation Master Plan 3 2 6.1.7 Neighborhood Plans 3, 6.1.S City-Wide Brownfield Redevelopment Plan 32 6.1.9 Roanoke Valley Green«ay Plan 1_01 S i 6.1.10 Various Flooding Impact Documents 6.1.11 Stunmary 3 6.2 Practices and Programs 33 6.2.1 Flooding Assistance Protocols 34 6.2.2 FEMA Community Rating System Program 34 6.2.3 Watershed Master Plans 3; 6.2.4 Flood-Related Community Education. Outreach and Engagement 36 6.3 Regulations 3 6.3.1 Floodplain Management 17 6.3.2 Stormwater Management 38 6.3.3 Erosion and Sediment Control 39 6.3.4 Riparian Buffer Standards 39 6.4 Projects 39 6.5 Funding 41 6.6 Gap Analysis 4 3 7. Recommended Projects for Flood Resilience 4; 7.1 Identified Plans Studies and Projects 4; 7.2 Incorporating New Projects. Plans and Studies 45 7.3 Construction Projects 1 7.4 Technical Studies and Programmatic Approaches 7.5 Additional Considerations 56 References ;S Appendix A—DCR Cross-Reference 62 Appendix B —Floodplain Review 64 Appendix C —Education and Outreach SO Appendix D—Property Acquisition 83 Appendix E—Community Survey 85 1. INTRODUCTION 1.1 STATEMENT OF PURPOSE The term `resilience" is defined as the capability to anticipate. prepare for, respond to. and recover from significant multi- hazard threats with minimum damage to social Well-being. health the economy and the environment'. Resilience is a concept of major significance for communities in a rapidly changing world. In the context of flooding. resilience focuses both on minimizing. the impacts of flooding and equipping a community to respond to and rebound from the impacts of � g ki flood events. This includes both the direct. short-term shocks d tom `_ related to a specific flood event. as well as the longer-term issues that flood risk can create in a� conununity. The Commonwealth of Virginia recognized this challenge when it created the Community Flood Preparedness Fund in 2020. The City is growing and its vision. as expressed through our Comprehensive Plan. is to be a strong. livable. economically resilient community that exists in harmony with nature while ensuring that programs and actions are equitable for all members of the community. This is a particular challenge in an urban environment where there is a need to provide additional housing and related infrastructure. This development to support growth can occur. while understanding the needs of a diverse community. and incorporating flood resilience principles in a manner that supports community growth. This vision is consistent with the States vision for creating strong. resilient communities. With an acknowledgement of the present and future flood risk in the community. and a desire to apple resilience principles to the long-range mitigation of and response to this risk. the City of Roanoke has developed this Flood Resilience Plan to identify a path to a more flood resilient Roanoke. As such. the purpose of this document is to define the City's principles of flood resilience, to identify gaps in existing City efforts with respect to these principles, and to provide specific action items that can be performed to make progress towards these principles. The plan follows the principles of the Community Flood Preparedness Fund as defined by the Department of Conservation and Recreation(DCR) and the elements and direction of City Plan 2040. Appendix A includes a cross references between DCR`s criteria for resilience plans with the contents of this document. 1.2 OVERARCHING THE`IES AND PRINCIPLES There are three overarching themes that apply to the City's flood resilience: • Roanoke is a growing city with an urban development pattern. Policy. programs and actions need to creatively account for the balance of a growing community that is becoming more resilient. • Achieving a high level of resilience cannot be achieved by the City alone. It is a collective. community effort with the City playing a critical role in developing programs and policy as «yell as implementing projects. ` From U.S. Global Change Research Program-hitps: www.globaichange.gov climate-change glossary 4 • With limited resources, being good stewards of our land and capital resources is critical and is based on an understanding of community needs. These themes are applied to flood resilience planning principles. These principles recognize: • The changing climate and how it will affect rainfall and flood risk for our community. • Nature based solutions are preferred as the most sustainable options for flood resilience and can offer other community benefits beyond reducing flood risk. This plan's three flood resilience themes and resilience planning principles are tied to the five key principles of flood resilience: 1. Climate Change 2. Social Equity 3. Community Scale Benefits 4. Economy and Land Use 5. Nature-Based Approach These themes and principles support the plan's objective of providing a blueprint for the City's flood future efforts to build upon and expand on considerable stormwarer and floodplain management plans. policies and projects to guide the City towards greater resilience to flood risk. 1.3 METHODS AND SCOPE In order to form a Plan that applies resilience-thinking appropriately to the City's specific context. the following document structure is used: first an introduction is provided that clarifies the purpose. methodology and scope of this Resilience Plan in Section 1. Next. Section 2 provides a summary of how Roanoke's history and hydrology shapes the present-day context for flood resilience. with a summary of other related vulnerabilities. Section 3 is focused on characterizing Roanoke's demographics and vulnerabilities in the context of social equity and Section 4 adds to this knowledge base using the public engagement process for this Plan. Section 5 assimilates the previous sections into five key flood resilience principles, which are used to evaluate existing City efforts in Section 6 and propose future flood resilience projects and programs in Section ". The planning team consisted of City staff from the Departments of Public Works. Planning. Building and Development, and Parks and Recreation and a consultant team from A. Morton Thomas. Inc. (ANTI) and Wetland Studies and Solutions Inc. )WSSI). Public outreach for the plan was conducted from January 2023 to March 2023. The plan was reviewed by pertinent City leadership prior to presentation to and adoption by City Council. While this document memorializes the resilience-thinking and public outreach completed to date. it is acknowledged that commuunity engagement is an ongoing.project specific process that will continue as the proposed ideas in this plan make their way to implementation. This plan is therefore subject to future revisions. as concepts of flood resilience and community perspectives evolve. Finally. it is important to understand that the focus of this plan is flood resilience and not resilience more broadly(e.g. economic. health. energy) as a broader evaluation of other known threats and hazards and the complex interdependencies between the different types of critical infrastructure during emergency events is outside of the scope of this work. Notwithstanding. the methods. analysis. findings and recommendations in this plan are carefully crafted to support a broader application of resilience thinking across these domains. 2. BACKGROUND 2.1 HISTORY AND HYDROLOGY The City of Roanoke is a mid-sized locality(population -100K. 43 mi') in southwest Virginia located near the bottom(i.e. downstream terminus) of a 513 mil watershed known as the --Upper Roanoke River Watershed"(Figure 1). The watershed is comprised of steep Appalachian and Blue Ridge Mountain slopes. with relatively thin soils that drain into flatter river floodplains as the Roanoke River flows into Roanoke County. City of Salem. City of Roanoke and subsequently into Smith Mountain Lake and the Virginia Piedmont. In addition to the approximately 10 miles of Roanoke River within the City. drainage within the City's service area is comprised of 13 smaller tributary waterways amounting to 63 stream miles and an additional 450 miles of storm drainpipe and nearly twenty-two thousand related drainage structures (manholes. inlets. outfalls. etc.). 6 r v) a CD N - J E O rp ,? j v O ?, 4 _ .- N R' - c z - r : z t O 0 -- N Q (a X rp If ( } Q N D a) 0 a7 D I 6 O C C C C C C - o c6 u- N Q N Q N Q li !i r e P, f j. ter,f\---"\,' -% , 2 1 ao x I e r a J -` . r —• 1, uit� � azZ eQo �. a M. z4:y ! ¢ _ P 5Y #Eo 0AA 4' `t, n r C) .n CD r.,.. `..?,.L.e..p•:," _ O a Z�u r it.- VI N 0 t a1 The abundant availability of water resources was an important aspect of the settlement of the Roanoke Valley. and in particular the position of the City at the bottomiands of the river valley is due in part to the availability of three critical water resources at the time Roanoke (formerly Big Lick) was settled around the turn of the 20±century: (1) fresh drinking water springs. (2)a number of salt marshes near present- day Downtown Roanoke that provided hunting grounds. and (3)the ability to dispose of sewage via the multitude of streams in the area. Early settlement followed this pattern in numerous locales on the eastern seaboard, and while the proximity to water resources was critical to the Citv's early survival and continues to be a critical element of water resilience context in the Roanoke Valley. this proximity has become problematic as the City has expanded in footprint and population and because the City is the downstream recipient of ntnoff front most of the developed and developing land in the remainder of the Upper Roanoke River Watershed. As of the date of this plan. it is estimated that the Upper Roanoke River Watershed is on average 24°o developed and that the Citv's service area is °0 developed land and 38°° impervious cover. As a result of this changing land cover and the related removal of vegetation and grading compaction of soils. the hydrology of the Roanoke River and its tributaries has changed considerably from the early days of its settlement. and Roanoke is now subject to two separate but related flooding processes: riverine and pluvial. In general. riverine flooding is caused by longer duration rainfall (tropical storms or frontal systems) while pluvial flooding is caused by shorter duration but very intense rainfall (convective or -burst" storms)-the impacts of these two processes are further expanded in the following subsections. 2.1.1 Riverine Flooding Riverine flooding occurs during longer duration precipitation events that exceed the infiltration limits of the soils in the Upper Roanoke River Watershed and cause flooding along the Roanoke River corridor. The most well-known example of riverine flooding is the flood of record in the Roanoke Valley- connmonly known as the Election Day Flood of 1985. or simply the -Flood of`85'.. In this significant historical event. the remnants of Hurricane Juan moved slowly up the eastern seaboard and then stalled in the mid-Atlantic by a cold front from the west. resulting in five consecutive days of heavy rainfall. On November 4. the system produced a record-breaking 6.61 inches of rainfall over a 4-hour period. resulting in major flooding of the Roanoke River and its tributaries and causing ten deaths and an estimated S22 M (198 USD) in property damages in Roanoke alone'. While the Flood of'S was the largest flood to date.riverine flooding is not unusual along the Roanoke River as the River has exceeded the National Weather Service's (N\VS) "Major Flood Stage" of 16 ft. seven times in recorded history. with the most recent event related to the remnants of Hurricane Michael on October 11. 201$ (Figure 2). ' For further reading on the Flood of'8f_see: Corrigan_P. (_020). The Floods OX Vrember 1935: Then dud Noll. (pp. 1-13). NO Central Region Headquarters. https: w v v.weather.gov media rnk past_eterts Flood)020ot o201985_Then Yow_2020.pd_f S ! v $" k t t` _ t a T pax , Figure 2—The Roanoke River at S.Jefferson St. and C'arillion Roanoke Memorial Hospital on October 11. 2018.Flooding resulted from the remnants of Hurricane Michael is it passed through southwest Virginia. One issue of particular importance that was identified during the Flood of'S; was the impact of flooding on critical facilities along the Roanoke River acid tributaries—namely the flooding of the basement and first floor of Roanoke Memorial Hospital (now C-arillion Roanoke Memorial Hospital. CRMH). A critical hcility is one that functions as a coimmunity lifeline. and 1 disniption in service may lead to health and public safety issues—tins includes hospitals. fire stations. police stations. storage of critical records. etc. While CRJIH has implemented several flood-proofing measures since the Flood of'Sf.there are still 22 critical facilities within the City's SFHA that present a particular risk during Riverine flooding events and would benefit from additional flood protection efforts and well- documented rehearsed flood-day operations manuals. The extent and impacts of riverine flooding can generally be summarized using FE\IA's mapped floodplain—known as the '-Special Flood Hazard Areas" (SFHAs. Figure 1) —as these areas portray the inundation extent along streams and rivers with drainage areas greater than approximately 1 fri=. However. there are smaller tributaries that may experience flooding that are not mapped as a SFHA. including Horton's Branch in the Loudon-Melrose. Shenandoah\Vest and Villa Heights neighborhoods. and the western portion of Trout Run in the Gilmer neighborhood. Along with the SFHA. there are areas of repetitive loss and damage from flooding across the City that may or may not he in the SFHA (Figure I). There are 67 repetitive loss properties in the City of Roanoke and 10 severe repetitive loss properties. The floodplain boundaries are based on the extent of inundation during the 0.2°0 and 1°0 Annual Chance' floods (Previously known as the 500-year and 100-year floods) and the regulatory Floodway. which is the zone of highest flood risk. Most of the C'ity's known flooding issues—referred to as -repetitive loss" or -severe repetitive loss"areas are subject to riverine flooding and are therefore located in a mapped FE\MA ' The 0.1°0 and I'D 0 Annual Chance floods have historically been referred to as the 00-year and 100-year floods respectively. 9 SFHA. However. there are known flood prone locations throughout the City that are not adjacent to a stream or river. but nonetheless experience flooding during brief. intense rainfall. 2.1.2 Pluvial Flooding In comparison to the long duration rainfall systems that cause riverine flooding. pluvial flooding is generally caused by short duration. localized. intense bursts of rainfall over more highly developed land. This type of flooding generally impacts the storm drain system and smaller tributaries as excess runoff generated from urbanized sub-watersheds exceeds their capacity and causes brief periods (5 minutes— 30 minutes) of surface flooding. While pluvial flooding is a different process from riverine flooding. the impacts of pluvial flooding can sometime be exacerbated if the river is at flood stage and therefore a downstream impedance to drainage of the tributaries. The impacts of pluvial flooding were especially notable in 2018 as the City's rainfall surpassed the average annual rainfall accumulation of 41.25 inches by over 20 inches. achieving a new historical record of 62.45 inches. In particular, the Trout Run watershed which drains the C'ity's Downtown is subject to recurring pluvial flooding. as are certain sections of the smaller tributaries and storm drain system. When intense rainfall occurs over the Trout Run watershed, the pipes and tunnel systems draining through the Downtown are overwhelmed with runoff because of(1) the intensity of precipitation: (2) the position of the Downtown atop a historical salt marsh and (3) the undersized tunnels that drain the Downtown dating hack to the 1 8SO's. Various other areas of the City are subject to pluvial flooding issues related to intense precipitation and legacy infrastructure that was not designed to modern day engineering standards. 2.2 LEGACY INFRaSTRU-CTIRE AND STANDARDS The City dates to the late 1SSOs with much of the City's growth occurring before the 196Os. The age of drainage infrastructure generally reflects the age of the development of the various areas of the City. . Among other issues, this means that a large proportion of the City's flood-related infrastructure: • May he undersized because it pre-dates modern-day(or any) hydraulic engineering methods or because it was sized based on a now-dated rainfall atlas. • Was built using materials (e.g. vitrified clay, corrugated metal) that are susceptible to damage at the end of their service life or methods (e.g. unsuitable backfill material, poorly formed connections. no maintenance access) that present significant maintenance burdens. • Did not consider impacts on downstream channel erosion or surface water quality. As of the date of this Plan. the City's Stormvrater Capital Improvement Program(CIP) has a list of over 200 projects valued at over S 1 50M that would address some of the flooding related to the issues listed above. In addition. a recent technical report proposed an additional SSO-90M of projects to address Downtown flooding. beyond those listed in the CIP. Furthermore. the City's estimated capital outlay to build the required water quality projects (as required by the TMDLs. see Section 6.3.2) is in the SI5OM range amounting to a total estimated capital investment of approximately S3SOM—note that this does not include the substantial cost of maintaining existing storm drain infrastructure throughout the City. While the City has been working to address these legacy infrastructure issues. it is important to understand that the age. scale and right-of-way needed to address these issues means that the volume and rate of depreciation of aging infrastructure will continue to surpass the City's replacement capabilities (funding. staff. equipment. etc.) for the foreseeable future as the annual project deliver-capability is in the 57 -9M 10 range. This gap is further widened by the rapid inflation in the cost of construction products- and the potential impacts of climate change on pipe sizing calculations (see Section 2.3). These factors suggest that while traditional drainage improvement projects are still beneficial in certain circumstances. community-wide flood resilience cannot be achieved by simply replacing and updating legacy infrastructure - a more diverse portfolio of strategies will be needed. The City's age also means that the development in much of the service area pre-dates modern day flooding-related development standards. A few examples of this are: • Construction of buildings or other capital assets in the floodplain or floodway prior to the availability of floodplain maps (i.e. Flood Insurance Rate Maps. FIRMS) and prior to the National Flood Insurance Program(NFIP) in the 1970s. • Land development prior to modern-day stormwater and erosion sediment control regulations resulting in unmitigated discharges of runoff from developed land applying to development since the 19S0s. While the City has adopted floodplain. stortnwater. erosion and sediment control regulations and other development standards to control runoff and or reduce flood risk. older developments do represent a risk. That risk may be associated with buildings and structures on the immediate property or the effect of that development on downstream properties. As properties are redeveloped and modified over time, there is the opportunity to retrofit improvements to reduce runoff from properties and or make the properties more resilient related to flooding. Over time sonic. but not all risk can be managed through redevelopment and renovation. The City actively works to reduce this risk through floodplain acquisition of highly flood prone properties, including demolition of flood prone structures. In summary. the age of the City's infrastructure presents a particular challenge because of the complexity and cost of retrofitting legacy developed land to a disposition that reflects modern-day standards. An additional complication is that modern-day standards assume that historical rainfall and hydrology patterns are representative of present and future patterns. However. it is likely that tins is not actually the case. and the specter of a warming climate further exacerbates the issues outlined in this Section. 2.3 CLIMATE CHANGE In general. climate forecasts suggest that average temperatures in Virginia will increase by-IT by the year 2100 and Roanoke's climate will feel more like the present-day climate in Tuscaloosa. Alabama'. These higher temperatures and corresponding moisture holding capacity of the atmosphere will likely cause more frequent and intense rainfall and flood events. Expert guidance suggests that the City of Roanoke should expect an estimated 5°0 increase in average annual precipitation by 2035 and an 11°6 4 Concrete pipe(for example)has increased in unit cost by 1 3°0 since July 202 3 n since July 2021 and 40° since July 2020 nationally. See U.S. Bureau of Labor Statistics «VPI"1;;, For more detailed information on temperature impacts in Virginia. see the\Jttiotial' c'ion. the Climate Impact La? and University of Maryland's ( ,nucit Ana_o Toth:. See Intergovernmental Panel on Climate Change (IPCC) ,O„ Repo I1 increase by 2060. potentially increasing streamflow (i.e. the volume of water flowing through the City's streams during flood events) by 1.5 times present day streamflowT. While the total annual rainfall increase is substantial. the greatest impact to flood resilience is the increasing intensity and frequency of individual storm and rainfall events. To quantify this impact. the National Oceanographic and Atmospheric Administration's (NOAA's) Mid-Atlantic Regional Integrated Sciences and Assessments (MARISA) Team has developed a tool to predict rainfall intensities of funrre storm events. This tool can be used to predict rainfall for future design storms in Roanoke based on planning horizons (year 2070 or 2100) and two scenarios for level of action taken to reduce the effects of climate change (steady state RC'P 5.5 or optimistic reductions RCP -i.5) and several storm events pertinent to hydraulic engineering are summarized in Table 1. As the table shows.predictions can be complicated based on a range of factors. However. the projected increase in precipitation and storm events necessitates a new vision for managing stormwater and flood adaptation. Two highlights are: • The 10-year storm(or 10°°Annual Chance): This rainfall event is typically used for storm drain and culvert sizing. will increase in size by 14°° - 19°° by 2070 and by as much as 23°o - 28°° by 2100. making it more like the present day 25-year rainfall. This means that in fifty years. storm drainpipes that are sized to present day standards will no longer achieve the designed level-of- service and may flood on a more frequent basis than anticipated. (note, that because of the City's age. much of the City's drainage infrastructure was not even designed to a 10-year storm event. see Section 2.2). • The 100-year storm(or 1 Annual Chance): Rainfall is projected to increase by 20-25°0 from present-day estimates, making it more like the present day 200 -500-year rainfall event. While these storms may be infrequent. it means that major riverine floods would be larger and more frequent. and that flood risk would increase for floodplain properties. Table 1 -Estimated Impacts of Climate Change on Rainfall Amounts Rainfall Current Projected 2070 Projected 2100 Duration Rainfall Rainfall (in) � � --- --- -- T- a Change from Rainfall (in) Change from (in) Current (in) Current(in) ,I 10-Year Return Period (10-YearStorm) 10 min. 0.81 0.92 - 0.11 1.04 U2 24 hr. -1. 0 5.36 0.66 6.02 25-Year Renurn Period (25-Year ear Storm) 10 min. 0.92 1.08 -0.16 1.23 i' - 0.31 1 hr. 2.30 2.69 - 0.39 04 - � - 0.75 � 6.69 0.97 7.66 1.94 See EPA's Sireallifo,y Pro_iec:iei _ \1.:1p 12 Rainfall Current Projected 2070 Duration Projected 2100 Rainfall Rainfall in g --- ( ) C'hanae from Rainfall (in) C haute from (in) Current (in) i' Current(in) 100-Year Renirn Period (100-Year Storm) 10min. I 1.07 1.31 - 0.� l i 0._S 1 hr. _.s5 , ... r 0.63 3.59 1 0 ; 1hr 0 9.15 - 1.6; 9. 15 — 1.95 otes: I 1. Estimates for Roanoke Regional Airport for time periods 2020—2070 and 2050—2100 front NOAA's Mid-Atlantic Regional Integrated Sciences and Assessments Team. 2. Rainfall estimates based on a low emission scenario.RCP 4.5, are shown in this table. This assumes that was used for this table.RCP 4.5 is a moderate scenario in which greenhouse gas emissions peak around 2040 and then begin to decline. While the estimated changes to precipitation patterns are now available. it is more difficult to translate changes in precipitation patterns to impacts on infrastructure cost and floodplain structures. This is because the relationship between rainfall intensity and corresponding runoff. stream flows and flood depths are non-linear(i.e. a 14°° increase in rainfall does not necessarily lead to a 14°00 increase in runoff or streamflow) and the cost of infrastrncnire and impacts to floodplain stntcnires varies. depending on a wide number of factors. The complexity involved in understanding how changes in precipitation result in on-the-ground impacts means that the formulation of policies and protocols aimed at these long-term changes requires additional study. Recommendations with respect to hydraulic engineering calculations and floodplain management that address this complexity are provided in Section 7. though the reader should understand that the field of climate change adaptation for local flood resilience is still relatively new. and that best practice will evolve rapidly as communities experiment with different adaptation strategies. In general. the best available practice that has formed around hydraulic engineering design for climate change is to shift from a principle of `protection- to that of-adaptation". While these concepts may sound similar. protection is focused on repelling and diverting flood waters. while adaptation acknowledges the eventuality and increasing probability of flooding with climate change and focuses on replacing risk with natural assets. Levees and concrete fiood«-alls are a simple example of a flood protection structure. as they are built to repel floodwaters front developed land up to their design flood: though the major issue is that when they overtop (which they are more likely to do in the context of climate change).the failure is typically catastrophic. The adaptive alternative to levees and floodwalls is called a riparian buffer, which replaces flood risk along the river with trees and other vegetation that will not be subject to damages if flooded. As previously mentioned. there is an economic tradeoff front the use of adaptive solutions, and their implementation requires careful weighing of benefits and costs—though it is critical that these types of adaptive. nature-based solutions be considered as a viable project alternative in the context of drainage improvements and other flood-related projects. This is discussed further in Section 5 and 7 of this Plan. 13 2.4 RELATED HAZARDS A flood resilience plan would not be complete without addressing flood-related hazards. There are several flood-related hazards pertinent to the City that are considered here with respect to flood resilience. The proposed efforts in this Plan will also work towards City objectives related to water quality. dam safety and landslides. 2.4.1 Water Quality It is well known that hydrology—the volume. rate, energy and frequency of flow— is a master variable that drives water quality. While the focus of this plan is flood resilience, it is anticipated that the principles and projects outlined here would also support the City's efforts to improve water quality in the Roanoke River and its tributary streams. In particular. the Roanoke River and several tributaries have been designated as -impaired" by the Virginia Department of Environmental Quality(DEQ) for aquatic life. bacteria and a category of organic chemicals laiown as polychlorinated biphenyls (PCBs). The DEQ has designated regulator'pollutant reduction requirements for all three of these impairments, known as -total maximum daily loads"(TMDLs). and as such. the City is required to demonstrate progress towards mitigation of these water quality impairments. A more thorough summary of these impairments and mitigation efforts are provided in the C'ity's TMDL Action Plan documents`. More specifically, the aquatic life impairment results from long-term assessment of aquatic insects indicating an unhealthy lack of diversity. Excessive fine sediment from urban runoff is a primary cause of this issue. In general. efforts to mitigate the volume and rate of urban runoff that flows into the City's waterways will make the City more resilient to flooding and will improve the health of streams. Similarly. issues related to bacteria in the Roanoke River are multi-faceted, but at least part of this issue can be mitigated by controlling excess runoff during storm events. This is because excess runoff can infiltrate the sewer system during periods of heavy rainfall leading to overflows and contamination of downstream waterways. 2.4.2 Landslides Another hazard related to severe rainfall and localized flooding is that excessive water can induce landslides in the high slope topography in and around Roanoke. While this hazard is more prominent in the areas surrounding Roanoke that have a significant amount of high slope land. the area around dill Mountain and other parts of the City where the landscape has been steeply graded are also subject to this potential hazard. The risk of landslides can be reduced by minimizing disturbance and grading on existing steep slopes. and by establishment of suitable soil and slope stabilization methods where necessary. 2.4.3 Darn Safety There are two 'High Hazard' dams upstream from the City of Roanoke that present the possibility of probable loss of life or serious economic damage in the event of dam failure. Both impoundments are owned and operated by the Western Virginia Water Authority. The Carvins Cove Dam(1946) is located on Tinker Creek, a tributary of the Roanoke River, in Botetourt and Roanoke counties. The Clifford D. Craig Memorial Dam t 1993) at the Spring Hollow Reservoir is The TMDL Action Plans are available at: imps: vv1vw.roanokeva.goy 2275 Municipal-Separate-Storm-Sewer- System-MS 14 located in the Glenvar area of Roanoke County. adjacent to the Roanoke River. The dam at Spring Hollow is of a type that has never experienced a structural failure and is unaffected by rainfall or peak mean flow of any rivers or streams. However, if the darn would fail. inundation would significantly raise the Roanoke River levels in the City. Spring Hollow Reservoir Dam les Dam Break Inundation /one City of Roanoke Boundary anier n urdrA, 1. LEA w,ca . " CA • 9•-arr ,l:tf -- F dai el! i Ca-.e Sir:r.rf , N 0 1 75 7.5 5 Mies Figure 3 -The Spring Hollow Dam Break Inundation Zone and City of Roanoke Boundary. Zone boundary from the Virginia Department of Conservation and Recreation (DCR)Virginia Dam Safety and Inventory System(DSIS). 15 Carvins Cove Reservo r Dam wrx Dam Break Inundation Zone _-City of Roanoke Boundary HOF \Vcxley f*Ills \ t i B)nsack e 41. x 4 444 S.Y 4lllrq:G 3 - ..x� � into(' LAIC Briardiff �! r a 0.5 t 2 Miles Figure 4- The Carvins Cove Dam Break Inundation Zone and City of Roanoke Boundary. Zone boundary from the Virginia Department of Conservation and Recreation (DCR) Virginia Dam Safety and Inventory System(DSIS). In addition. there are two smaller privately held dams within the City of Roanoke. Windsor Lake Dam ( 1960. with modifications in 2007) and Spring Valley Lake (1960) are both considered 'Significant Hazard' dams that. upon failure. aught cause loss of life or appreciable economic damage, Dam owners are responsible for: • Proper design. construction. operation. maintenance. and safety of their dams • Reporting abnormal conditions at the dam to the Police Department. the Cite Manager. and the Coordinator of Emergency Management • Recommending evacuation of the public below the dam if it appears necessary. 16 Owners of dams that exceed 25 feet in height and impound more than 50 acre-feet (100 acre-feet for agricultural purposes) of water must develop and maintain an Emergency Action Plan. Procedures are in place between the City of Roanoke and respective Dam Owner Operators to ensure timely notification of changes in dam condition or threat of failure. There are established procedures during different alert levels and the public will be notified of conditions at an affected darn. More information can be found in the Dam Safety Support Annex to the City Emergency Operations Plan. Increased frequencies and durations of storm events create additional dam safety risk in a variety of ways. The increased volume of water that accumulates behind impounding structures puts more frequent and greater pressure on these structures. impacting the integrity of such structures. particularly for earthen structures or those that have not been properly maintained. The region has a number of dams on private property where responsibility for maintenance falls on the homeowner: these expenses can be difficult for such owners and maintenance is often postponed. Additionally.many impounding structures were designed and built before current day engineering requirements were in place and may have difficulty withstanding these effects. Increased storm events due to climate change and their hydrologic impacts result in additional dam safety risk. 2.5 SUMMARY OF VULNERABILITIES The following table summarizes potential risks and vulnerabilities associated with floodiIng and related hazards. High Likelihood Type qf Hcr_cnd Vulnerability Potential Actions Adaptations Riverine Flooding High along Roanoke The City has little ability to reduce floodwaters themselves River and tributaries but can adapt development regulations and the physical floodplain. Acquistion restoration of flood prone land to contain flood waters and remove highly vulnerable structures. Adequately elevate or flood proof structures per development regulations retrofits. Pluvial ral Flooding ----— - ---- High for tributaries Effects of pluvial flooding are localized. reducing direct vulnerable to flash discharges from impervious surfaces may reduce sonic flood flooding and for risk, development along Acquistion restoration of flood prone land to contain flood former natural waters and remove highly vulnerable structures. drainage. - Adequately elevate or flood proof structures per development regulations retrofits. 17 Moderate Likelihood Tipe ofHa_ar(1 I rllne'ra1)lliti . _-- _--- ---------- ' Potential_�(t1o1i.S A(1(lptat10i1) Aging Moderate across the Green infrastructure infiltration and detention practices to Infrastructure City but high in reduce runoff. areas with aging or undersized Upsizing pipes culverts where bottle necks exist. infrastructure. Update design practices to account for finure precipitation. Infrastructure can he adapted to handle larger flows based on available funds and impacts on other parts of the system (improvements in one area can create issues downstream). Low Likelihood Tipe ofHa:ai-d I'1rl1Tc>ral>ilin potential Actions Adaptations' Dam Safety t High.similar to large Monitor though state safety programs. _i fins. scale flood event. The City does not own any of the dams and does not control inspection or maintenance. Land Slides Low Periodically review standards regulations for best practices related to development on slopes. Slope issues on new developments can be evaluated as part of plan review process 1c 3. PEOPLE, LAND, ECONOMY AND EQUITY In addition to the City's history of development and hydrology. the community's character is a fundamental element of resilience planning including assessment of vulnerabilities. Residents' goals. issues. demographics. and economic situations all provide the context for project planning. funding and delivery. The purpose of this section is to contextualize any assessment of flood resilience and all proposed solutions with regards to Roanoke's local eonnnunity—people. land and economy. While community information that is pertinent to flood resilience is presented in this section. this is not a comprehensive summary. and the reader is referred to the City's demographics analysis in City Plan 2040 and various resources noted in this section. From the City's incorporation in the 1 SS0s through the 1950s, Roanoke experienced rapid growth from a small community to a city of over 90,000 people Recently. the population of the City has since been steady with a population ranging between 90.000— 100.000 (Figure 5). From the 1960s to the 19S0s. population growth was driven largely by land annexation. with actual population density decreasing. Since 2000. the City's population has gradually increased along with the desire for walkable neighborhoods and urban amenities. leading to slow but steady growth. and this moderate growth is expected to continue in the future. The City is the most diverse in the region with a population as of the 2020 census that is 56°o White. 2 7°° African American. 5°o two or more races. 2.5°o Asian and 9°0 all others with S.5°° ethnic Hispanic Latino. In general. the City's population is increasing in racial and ethnic diversity (Figure 5). Table 2 shows general socio-economic and demographic information for the City. region and the state for comparison. indicating that the City is diverse from racial. ethnic. and socioeconomic perspectives. The City has lower levels of educational attainment and lower household incomes compared to the Roanoke Region (i.e. metropolitan statistical area). and the entire City of Roanoke is designated as a low-income geographic area by DCR. 19 II• a= ■ Figure 5—The City of Roanoke's total population from 1880-2020 with demographic data generalized for available years 2000-2020. Note that the—All Others"category contains three additional categories that were aggregated because of their small size for visibility. Data abstracted from the following U.S. Census Bureau publication or data sources: -Census of Population: 1950"(1880-1950); —Census of Population: 1980"(1960- 1980); Census Table PHC'-T4(1990): Census Table DPI (2000): Census Table P9(2010-2020). Table 2—Demographic characteristics of Roanoke City as compared to the Roanoke Metropolitan Statistical Area (MSA) and the Commonwealth of Virginia.Data from L.S. Census Bureau QuickFacts and from American Community Survey(AC'S)via C'ensusReporter.org.Note that Roanoke City data are slightly different than that presented in Figure 3 and narrative,as AC'S data is dated July 1,2022. Census Bureau Statistic City of Roanoke I Roanoke Region Virginia Total Population — � 315,442 S.6S3.619 Racial HrSp[ti17C ----- White alone.percent 60 1°0 Black or African American alone.percent 9.,n 13° � Asian alone.percent ° — ° 7.30 o ------------- All Others.percent ° — ---- Hispanic or Latino.percent i d;c at io u4 ii.4 m i/lm;e;; , L _.. High School hoo Degreehigher - ------ -----or e5 ,° Bachelor's Degree or higher ! ,- 3° _._ So 0 fit) ,°„ ---- ------- ;uorrtc zttrr Prn erit -- --------- Pei Capita Incomil S30.3-9 S34.652 6 Median Household Income - — ---- S-ta -t 6 y59.630 SS0 615 Below Poverty Level 20 This increasing diversity along with the increasing immigrant and refugee population likely corresponds with a greater proportion of the City's population that is Iron-English speaking. With respect to flood resilience. this means that a language barrier may inhibit access to flooding information and resources (i.e. grant funding. technical support. post-disaster support). This is further exacerbated by a lack of Internet connectivity. as approximately 16°0 of the City's population does not have internet access: three census tracts have 30-40°° without access. and one tract has approximately 50° without access. A number of recommendations are provided in Section 7 that would improve equitable delivery of flood resilience services to an increasingly diverse community that may not otherwise have access to these resources. In general, the City's population is characterized by a wide variability of wealth. education. and employment indicators that factor into a conuriunity's social and economic vulnerability. A number of indices now exist that compile socioeconomic factors into a single index of vulnerability to hazardous events. For this plan. the Center for Disease Control's (CDC"S) "Social Vulnerability Index" (SVI) is used,which scores vulnerability on a 0(low) to 1 (high) ‘ailnerability scale'~. The City's overall SVI is 0.92 (high). and within the City. there are three census tracts with low vulnerability. nine with moderate and thirteen with high vulnerability. This means that in general. the community's ability to respond to and recover from a hazardous event (flooding. for the purposes of this plain are affected by several social conditions. such as poverty. mobility. health. etc. The community's vulnerability is of particular importance to flood resilience where high SVI overlaps with flood prone areas: this is manifest in several examples. listed below: • Low-income households are less likely to have income or savings that could be used to recover from flood damage" • Areas with high unemployment may have less access to paid time off or health insurance that would help cover costs during the time needed to recover from a flood' • Lower educational attainment can mean that the practical and bureaucratic hurdles to cope with and recover from a flood would be more challenging'- • Households with a larger number of dependent children or elderly. single parent households and households with disabled persons would likely require additional financial support. transportation, medical care during and after a flood disaster'' In the City. areas of high social vulnerability intersect with flood prone areas along Peters Creek. Lick Run and limited parts of Hortons Branch and Trout Run (Figure 1): with this in mind. some See American Community Survey—Internet Access by Income Variables - hugs: hub.arcgis.co imnaps 9edcOcbeeb2a4259910e15Sdtha01S:S1 about Imps: www.atsdr.cdc.gov piaceandhealth svi index.htinl '' See Morrow(1999) and Cutter et al. 1200 3) See Brodie et al. (2006) 13 See Morrow(1999) Flanagan et al. (2011) 21 reconunendations on how to incorporate social vulnerability in flood resilience projects are provided in Section An equitable distribution of flood resilience investment in Roanoke should also consider the pertinent issues in the local housing market and business economy: these issues are generally summarized as follows. First. the availability and affordability of housing in the City appears to be a significant issue. with greater than one third of Roanoke`s households categorized as -cost-burdened" with respect to mortgage or rent payments'-. While this housing disparity may be due to a number of factors. a shortage in housing stock appears to he at least one major driver of this issue. An important aspect of the housing shortage that is pertinent to flood resilience is that 1.511 residential properties, or approximately 5°o of all residential properties in the City are in one of the FEMA designated Special Flood Hazard Areas (SFHAs. i.e. ""floodplains". Table 3). This suggests that the already at-risk local residential real-estate economy is subject to potential damages from flooding which could further exacerbate the housing shortage issue. Several recommendations to this end are provided in Section 7.4 of this Plan. Table 3—Summary of properties in the City within FEMA Special Flood Hazard Areas(SFHAs)by property type.Table was generated using July 1,2022 parcel layer and PROPERTVDESC field. Property Type CitywideI within AnyT �o of SFHA Citywide Residential 31.4_'2 1.511 -l.S°o Commercial Industrial 3.239 624 19 { Vacant or Other 9.644 1.492 15 5''„ --------------------------------- TOTAL -4-1,30,l ; 62- Similar considerations apply to commercial and industrial real estate in the City. as 19°° of all commercial industrial parcels lie within a SFHA-which suggests that a major flood event would likely have significant impacts on the local economy by way of business damages. closures. foregone revenue. lost wages. etc. Inversely. reduction of flood risk at commercial industrial properties would reinforce the local econonmy's ability to continue operations during and after a major flood event. Strategies for protection of commercial real estate depend on site-specific variables (e.g. topography. business model. development type. etc.). though in general. elevation of assets above flood elevations. relocating out of the floodplain. or flood-proofing are the three primary methods that can he used. With respect to equity. implementation of commercial flood-proofing can require a significant amount of capital and technical expertise that is probably not widely achievable for small or mid-sized businesses-although these businesses bring an important measure of adaptability to the local economy. Finally. the age of the City means that most of the readily developable land has already been used in some fashion. and the housing shortage and commercial development needs mean that the remaining land will be needed to support the necessary growth of the local economy. This context and demand create a land issue for flood resilience. as most types of flood resilience projects require a significant land footprint to provide a material reduction in flooding (e.g. acquisition demolition projects. land conservation. retention ponds. riparian buffer). On the one hand, there is a need to create additional housing units and working spaces. but the addition of more developed land could lead to more runoff and flooding. further diminishing the land needed to provide flood resilience projects. As such. the pathway to flood resilience t'hitps: housingfonvardya.org toolkits sourcebook affordability-costhurden „ in Roanoke will likely heed to integrate flood-resilient design into land development—the development of sonic technical resources is proposed iii Section 7.4. „ 4. C'OMMI'NITI- ENGAGEMENT The social. economic and demographic summary provided in Section 3 provides helpful high-level community context for this Plan. but it was imperative that the perspectives of individual conununity members be collected as part of this planning effort. As such. an extensive community engagement effort was performed that included both a survey and in-person meetings. to further develop the community's perspective on flooding and resilience. This section sununarizes the methods and findings of the Resilience Plan Community Engagement effort and discusses how this new information supplements the significant engagement. education and outreach programs that already existed prior to this planning effort: these existing efforts are summarized in Section 6.2.4 . .471 1.1111111 MOWN 14435. +!"ir - Figure 6—Images of public outreach events during community engagement efforts.March 2023. 4.1 METHODS Public outreach for the 2023 Roanoke Flood Resilience Plan was done primarily with public survey followed by in person public meetings. A 10 minute survey on flooding was created by the City. available in English and Spanish. on a dedicated Resilience Plan‘yebsite. The survey was promoted through social media. five local news segments (television. radio. and RVTV filmed videos). local partners and non- profit groups. and with signs with OR codes placed in public areas such as the greenways and parks. Additionally. a flyer was created to promote the in person meetings. which was mailed with the City's annual Repetitive Loss Area outreach letter to 345 residents. The public survey received 146 responses. Of the survey respondents a majority were under 65 and over IS (33°° 18-39. 43°0 40-65). white(S4°0. 6°o African American. '°<< did not say). City residents (SS°0 live in City of Roanoke). and half live in the southwest quadrant of the City(55.5°° in either 24014. 24015. or 24016 zip codes). The most common occupational status was full time employment (62°0) followed by retired (24°°). In person public meetings were held at S of the City libraries in March 2023 along with one virtual Zoom meeting option. At these meetings. a brief presentation was given providing general information about flooding and flood resilience. followed by an open form for the conununity to ask questions. express concern. and discuss flooding with staff and consultants. Public meetings garnered a total of 12 participants.however the level of interaction of the participants was high and beneficial. Follow up public outreach is plamied to allow for dissemination of plan results and to answer community questions after adoption of the plan document. Future feedback will inform plan updates. 24 4.2 SUPPLEMENTAL OUTREACH The project team also developed a custom GIS-based online survey and mapping application. This GIS mapping application was designed to facilitate automated capture of basic flood occurrence data and visualization of issues in a geographical context. The application employed a crowdsourcing workflow to create an accessible and easy to use survey application to obtain flooding occurrences from City residents. The tool offers a means for residents to provide basic information and attach photos documenting areas of concern. The public facing interface allows residents to see where issues are occurring. while allowing City staff to catalogue and archive reports of flooding while controlling access to detailed source information. The tool was provided on the project website and also brought to the public through radio and television. including a brief segment on the local evening news. During this Resilience Plan outreach it received 14 reports of flooding issues from the public. Reports included street flooding. local drainage issues. and stream or river flooding. The reports were largely from the North and southwest areas of the City. A few responses were from outside of City boundaries at Smith Mountain Lake. these were passed along to appropriate organizations as necessary: they also illustrate downstream flooding impacts. The mapping application will be kept open beyond the plan development phase to allow for ongoing reporting. 4.3 SUMMARY OF RESPONSES This section provides a summary of the findings of the Resilience Plan Community Engagement effort. though the hull survey results are included in Appendix E of this Plan. Over two thirds of respondents felt flooding currently poses a moderate (55°°) or serious (24°0) challenge to their community with only •°° feeling it is an extreme challenge. When looking at the risk flooding poses in the next 20-40 years. 17f 0 felt flooding will pose an extreme challenge. About one quarter of respondents'homes have flooded (2 °°) while only a minority reported flooding of a business (7°0). The most common commentary on flooding experienced was basement or land (backyard or street driveway sidewalk) due to either large storms. drainage issues. or stream oyerbanking. One third have not experienced ally type of property damage from flooding. but when damage occurred, the most conunon damage was to basements )3 S°°) followed by street flooding(34°°) and debris trash deposits (26°0). Relatedly, the most common negative impact reported was damage to transportation (62°0) as well as trash and debris (41°0). Most respondents are not interested or concerned about moving due to flooding: however. 2 1°o are considering relocation due to flooding issues and 70° of those have issues that prevent them from relocation. For those that have put in mitigation measures on their homes. the most common is a sump pump (24°°). french-drains (21°°). or elevation of property utilities (19°°). About an equal number do not have any mitigation measures on their homes (27°0,). As far as solutions. the most popular suggestion was the persevering creating natural space for flood water storage (SO°°). Other options such as buy-outs. changing design standards. increasing capacity for drainage. funding for flood-proofing. increased outreach. and real estate disclosures for flood prone properties were all equally popular. The main discussions at in the in person meetings were regarding existing. long term flooding issues from residents and how they might find solutions or be helped by the Resilience Plan. There was overall excitement for a focus on flooding and resilience but disappointment in the length of time for meaningful solutions to be implemented for complex flooding issues. Additional understanding of specific flooding problems were relayed to City staff as well as the emotional and financial burden on those residents. Even though somewhat limited in responses. this feedback from the community survey supports the City's Resilience Planning efforts. as flooding is clearly expressed as a real threat to its residents and nature based solutions are positively received. The responses also help this plan to focus on local solutions for property damage and street flooding that residents commonly experience. Using community feedback helps align this plan with the conmiunitv's needs and desires. While responses to this initial outreach effort were limited. past efforts at engagement and outreach also support the Citv's understanding of the community. Robust educational and engagement efforts. outlined in 6.2.4. help guide the City's plan for flooding resilience. The City highly values incorporating education. engagement. and outreach with the conunuuity as a fundamental part of building resilience. Direct community engagement encourages accountability. creates connectedness between city and citizen and instills a sense of ownership and pride in one's community. 5. PRINCIPLES OF FLOOD RESILIENCE In tins section. the background context related to flooding. community vulnerabilities and equity provided in Sections 2 and 3 are combined with the information gained from the Community Engagement survey for this Resilience Plan effort in Section 4 to support Roanoke's five basic principles of flood resilience. These principles acknowledge and internalize the nature of flooding in Roanoke (i.e. a combination of pluvial and riverine). with the challenge of retrofitting legacy land with modern day infrastructure and standards in the face of a changing climate. The principles also acknowledge the large variability in social vulnerability in the City and incorporate social equity as one of the principles. The principles are derived from parameters given in DCR's 2023 Community Flood Prevention Fund Grant Manual but are adapted to Roanoke City's specific context based on the extensive work performed in the previous Sections of this Plan. The five key principles are described as follows: note that in each principle the term -effort" is used. as it includes any type of plaiuting document. internal protocol or program.policy or technical construction project that the City may perform. 1. Climate Change-Does the effort internalize the potential impacts of climate change. such as increased rainfall intensity and temperature into planning. design and implementation of efforts? 2. Social Equity-Does the effort acknowledge commnunity vulnerabilities and work towards equitable outcomes in its conception? Will the effort improve or strengthen the social fabric in vulnerable parts of the conummity? 3. Community Scale Benefits-Will the effort render benefits at a U.S. Census Block scale or larger? Will at least 10°0 of the City's population benefit from the project? Is the effort consistent with regional efforts? 4. Economy and Laud Use -Does the effort acknowledge fiscal realities and focus on cost- effectiveness? Does the effort encourage the usage and development of land that internalizes present and future flood risk? Is it consistent with best practice for floodplain management" 5. Nature-Based Approach-Will the effort use or leverage environmental processes and natural systems including but not limited to) vegetation, soil. biota to minimize flooding and mitigate flood impacts? Will the effort encourage a reduction in key pollutants of concern for Roanoke's waterways. including fine sediment. pathogens and organic chemicals.? -------- ------ ------- - ----- Resilience CFPF Program Perspective l Related City Vision Principle Climate Potential impacts of climate change. The City Plan 2040 and the City's Climate Change such as increased rainfall intensity Action Plan recognize that our climate is and temperature into planning. changing. and action is needed. This plan lays design and implementation of efforts out the provision for the City to adapt to and mitigate impacts of climate change as they relate to increases in rainfall and potential for flooding. Resilience CFPF Program Perspective Related City Vision Principle Social Equity Efforts acknowledge community City Plan2040 recognizes that equitable vulnerabilities and work towards outcomes need to be evaluated in all City equitable outcomes in their Actions. The Department of Public Works conception. Efforts will improve or Equity Action Plan further recognizes the need strengthen the social fabric in to understand community needs as projects are vulnerable parts of the community. planned. developed and implemented. Community Will the effort render benefit at a The Stormwater Utility recognizes that Scale Benefits U.S. Census Block scale or larger? stormwater and flood projects need to be Will at least 10°a of the C'itv's evaluated within the overall context of the population benefit from the project? watershed and community they are planned in. Is the effort consistent with regional Projects need to account for the watershed so efforts? that a project does not create upstream or downstream issues. More importantly.projects need to be assessed holistically based on the community and how a resilience project can be part of broader community development efforts. E --- ------- cononty and oes the effort acknowledge fiscal City Plan 2040 recognizes the need to adapt to Land Use realities and focus on cost- climate change will creating a more resilient effectiveness? Does the effort community. Resilience efforts will focus on encourage the usage and effective use of City and leveraged resources development of land that internalizes and other community resources to adapt to a present and future flood risk? Is it changing climate. Efforts will include land use consistent with best practice for practices including preservation and restoration floodplain management? of highly flood prone areas. reduction of flood risk though appropriate projects. and adapting to climate change through appropriate development standards. Nature-Based Will the effort use or leverage City Plan 2040. Stormwater Utility monitoring Approach environmental processes and natural efforts and general best practices for flood systems including (but not limited resilience all point to the value of flood plains to) vegetation. soil. biota to and use of natural process, such as infiltration. minimize flooding and mitigate to help reduce the impacts of flooding and flood impacts? Will the effort increased rainfall rnoff. Use of nature—based encourage a reduction in key solutions. at least in part, are preferred for pollutants of concern for Roanoke's projects. It is recognized that in a compact waterways. including fine sediment, urban environment. traditional engineering pathogens and organic chemicals? practices are still necessary as part of a holistic process to be resilient community. It is important to understand that these principles are focused on flood resilience—the scope of this plan. While these principles do not explicitly internalize other known threats and hazards or the complex interdependencies between different types of critical infrastructure during an emergency event, they are crafted caref%tlly to support a broader application of resilience thinking across these domains. Social Equity Climate Change Community Scale Benefits Flood Resilience 420 Nature-based Economy and Approach Land Use Figure 7- The Five Principles of Flood Resilience The following Sections use these principles to evaluate efforts to date related to flooding (Section 6) and to propose recommendations that would further advance Roanoke as a flood resilient conunutuity(Section 7). While these principles represent knowledge of the community and best practice with respect to flood resilience as of the date of this plan. it is anticipated that these principles could be revised in future versions of this plan. as community dynamics shift and flood resilience practice evolves. ,9 6. EFFORTS TO DATE In this section. the five principles of flood resilience are used to evaluate existing City efforts to date related to flooding and flood resilience. City efforts are organized into the categories of planning docuents. internal protocols and programs. external facing policies. and engineering construction projects. Each section contains a summary of the effort, a description of how the effort relates to flood resilience. and an analysis of the degree to which each effort incorporates the five key principles of flood resilience. As existing efforts are evaluated. a gap analysis is performed to identify if and how the key principles of flood resilience may be missing from individual efforts or from the collection of effort. As gaps are identified. future work is proposed in the following Recommendations Section(Section 7) and links to specific recommendations are provided throughout. Efforts to address flood resilience can be broken into five categories: • Plans - Documents that outline issues and establish policies and propose actions to address those issues. • Practices and Programs—Represent best practices. snidies or programs that the City implements to reduce flood risk and increase resilience and or to help prioritize efforts. • Regulations—Specific requirements that the City is required to follow or that the City requires of its residents businesses. • Projects—Actions to address flooding issues and increase resilience • Funding—Providing monetary resources to execute work. This section concludes with a gap analysis of current efforts and the City's vision to become more flood resilient. 6.1 PLANS There are existing City planning documents that have undergone extensive authorship. editing. review and approval processes that have a bearing on flood resilience. The universe of documents evaluated in this section include only those documents that have been approved by City Council for adoption: other planning-type documents that have not been approved by Council are found in Section 6.2 - Practices and Programs. as these documents are primarily for internal use and prioritization of projects and are subsidiary to any Council-approved Plan. 6.1.1 City Plan 2040 The City Plan 2040 is the City's Comprehensive Plan adopted in 2020 and provides a broad vision for the ideal future for Roanoke with recommendations for implementation over the next 20 years. The City Plan enumerates ideas. themes, design principles and land use principles at a high level and provides a pathway for implementation. With respect to flood resilience. one of the themes that Roanoke's City Plan for 20-40 promotes is "Harmony with Nature". described as -resilient practices for a resilient environment that nurtures 1'https: planroanoke.org city-plan-2040 30 community health and protects natural resources." Some of the practices mentioned in this City Plan that directly relate to flooding are: • Adapt the City's approach to stormwater management with climate change in mind. • Promote regional collaboration for stortnwater and flooding goals and develop a comprehensive approach to floodplain management. • Promote green infrastructure. • Improve stormwater management for all development projects. • Improve conditions of the Roanoke River. • Promote tree stewardship by increasing tree care. increasing the percentage of tree canopy. and community education in the city. • Sustainable land development involving policies and codes to support green building. incentivize pre-existing development to adapt green features. and reduce impervious surfaces. Another key theme is "Interwoven Equity' and also corresponds with this plan's focus on addressing flood resilience needs of all parts of the locality. especially underserved populations. Practices identified within the plan are: • Equity involves the fair distribution of investments and services and the removal of instinitional or structural policies that can be barriers to success. • It is crucial that services are provided equitably and in ways that are accessible to all residents. • Provide financial resources in neighborhoods that were formerly redlined. • Provide quality education for all residents. • Provide supportive interventions strategically. Overall. the ideas. themes and action items enumerated in the City Plan are highly consistent with the five key principles of flood resilience in this Resilience Plan. 6.1.2 Downtown Roanoke Plan The Downtown Plan(2017) was created to enhance and direct public and private sector investments in Roanoke's downtown area and to identify policy and actions towards those goals. The plan recognizes that Downtown was built above a channelized stream (Trout Runt and springs marshland. Policies to make Downtown more flood resilient are like those in City Plan 2040 and are as follows: • "POLICY 2-G: Support appropriate floodplain management". • "POLICY 2-H: Reduce flooding by encouraging stormwater and green infrastructure projects in downtown". • "POLICY 2-B: Repair voids in the streetscape and improve the pedestrian realm. while supporting infill development A more detailed flood study has been completed since the adoption of Downtown Plan 2017 and that information is currently being adapted into new FEMA maps expected in 2025. Downtown is an area where flood resilience can best be improved through public and private initiatives. Projects identified in the flood study can remove bottle necks and achieve some detention to help manage the current 25-year storm event. Private property owners can further enhance their resilience with adaptations and protections such as flood shields that can be deployed during large storm events. 31 6.1.3 Climate Action Plan The City's Climate Action Plan for 2015-2020 (n.d.) identifies a broad range of policies to reduce the Citv's emissions of greenhouse gasses and reduce the impacts of climate change on the City. This document included the current status summary and recommended goals and targets to: • "Promote and strengthen green infrastructure and natural systems". • "Sustain and enhance the integrity of the Roanoke Valley water resources and waterways through innovative water management practices". • -Work to ensure sustainable land use and urban development". • "Continue to expand the urban tree canopy and achieve an equitable percentage of tree canopy across residential neighborhoods. City parks. street medians. school properties". 6.1.4 TMDL Action Plan (revised September 2022) The Action Plan speaks to the City's MS4 permit and provides information on the effects of sediment loading caused in part by stormwater runoff. It also outlines the City's processes to address pollution in its impaired streams. Water quality efforts focus on reducing the volume of stormwater runoff from smaller storms affecting sediment load. Reducing runoff and sediment deposition reduces risk from flooding. at least during smaller storm events. and potentially larger storms if sediment block stormdrain systems. 6.1.5 Urban Forestry Plan (2003) This document provides a more in-depth look into the City's urban canopy and discusses how trees and vegetation can help to mitigate flooding. 6.1.6 Parks and Recreation Master Plan The Parks and Recreation Master Plan (2019)—With plans to be updated sometime this year. this master plan report highlights the current and planned park systems. which includes green spaces. greenways and trails. The City works with planners. consultants. and residents to improve tree canopy. irmovative use of impervious surfaces and natural vegetation. and promotes a more fostering relationship to local rivers with sustainable designed access (City of Roanoke. 2019). All of these factors can help to inform the current and future direction of flood planning within the City. 6.1.7 Neighborhood Plans A helpful resource in conceptualizing future urbanization. neighborhood and area plans have been written and are at various stages of implementation since 2002 (City of Roanoke. 2020). These plans depict finer details of the greater land use vision of the City as a whole and can give us a glimpse of future resiliency measures in the form of stormwater improvements. streetscape improvements (involving the use of more street trees). and recommendations of more green space. 6.1.8 City-Ride Brownfield Redevelopment Plan City-Wide Brownfield Redevelopment Plan(200S)—Adopted by the City in 200S. this plan informs the Roanoke River Corridor. amongst others. on implementation of green space development and promotes more efficient land use in areas that likely contain Brownfield sites. A Brownfield is a property. redevelopment or reuse of land which may be complicated by the presence or potential presence of a hazardous substance.pollutant. or contaminant (EPA. n.d.). 6.1.9 Roanoke Valley Greenway Plan (2018) This plan incorporates surrounding municipalities and localities that assess the current interconnected greenway routes of the Roanoke Valley and reports progress on goals for development and improvements. compared with the originally Conceptual Greenway Plan from 2007 (Roanoke Valley Greenvays. 201 S). The improvement of greenways and trails within the City helps to inform progress of new green space and natural trail innovation against the challenges of development. 6.1.10 Various Flooding Impact Documents Helpful research and analysis pertaining to the preparation of flooding events is the City's Repetitive Loss Area Analysis. issued in 2021. This analysis provides community members with information about the National Flood Insurance Program's Repetitive Loss Areas per FEMA criteria. the Community Rating System (CRS), and project recommendations to help reduce the effects of these Repetitive Loss flooding areas. Similarly.Roanoke Valley's Alleghany Regional Hazard Mitigation Plan. issued September 16. 2019. captures past flood events. provides CRS and Repetitive Loss statistics, provides past flooding data.and provides a comparison of this data to Roanoke County and several neighboring counties. The City of Roanoke not only informs the public of how to stay prepared for flooding events but has its own internal and-state approved procedures in place when a hazardous flooding event occurs. In 2022. Roanoke approved an updated -Basic Plan" Emergency Operations Plan that describes the City's hazard vulnerabilities.- including flash flooding. and the distribution of City and agency-based responsibilities in case of an event. Like the Basic Plan. two annex documents were issued by the City relating specifically to flood emergency response. The Flood Incident Annex was aimed at describing public health and safety measures in the event of flooding such as training. equipment. and technology involved in an emergency process. For dam flooding or failure emergencies. the Dam Safety Support Annex determines procedures for evacuation of downstream residents if there is imminent or impending dam failure. The Western Virginia Water Authority is also responsible for preparing an Emergency Action Plan applicable to dams throughout the Western Virginia Region. 6.1.11 Summary The existing planning documents summarized in tins Section represent a significant body of work directing the City's efforts towards major themes. ideas and principles. Together the results of the City's flood resilience planning and study cover the entirety of the City's watersheds. In general. the five key principles of flood resilience presented in Section 5 of this plan already appear in existing planning documents in various forms. However. as the scope and level of specificity of these other plans varies widely. the value of tins Resilience Plan is that it collates flood related ideas that are already enumerated in other existing documents into a single document which can then provide helpful categories to scope and direct specific projects to make progress towards the high-level goals and ideas. With that in mind. several construction projects and technical studies are proposed in Section 7 to advance the themes that were already approved in other planning documents but are repackaged here with a focus on flood resilience. 6.2 PRACTICES AND PROGRAMS Protocols and programs help to create structure for City staff for implementation of flood prevention and mitigation strategies and also provide guidance when flooding and the associated hazard of an event 33 impacts the community. Roanoke continues to advance flood resilience through the issuance of these various procedures. protocols and policies as seen in the Citv's development procedures. and their flood- related protocols. This continuously evolving process demonstrates that stormwater management and flood prevention remain high priorities for Roanoke. 6.2.1 Flooding Assistance Protocols The City has established flooding assistance protocols to safeguard its residents during flood events. The first step of flooding assistance is keeping the community informed of the flooding event. The City has provided public information and outreach to the community regarding severe weather preparedness and preparation. in addition to more in-depth hazard information that can be found in the Roanoke Valley- Alleghany Regional Hazard Mitigation Plan. The City maintains several flood warning gauges throughout the City—known as the Stream Hydrology and Rainfall Knowledge System (SHARKS. see also Section 6 2.4)—and uses the Star City Alerts system to issue important wamings17 Additionally. information on evacuations and designated shelters for displaced individuals have been published on the City's website. After a flood has occurred. federal flood relief support for the City has been established through the City's participation in the National Flood Insurance Program(NFIP) and Community Rating System Program (see next section for more details). 6.2.2 FEMA Community Rating System Program FEMA provides flood mitigation and flood event relief assistance through federal grants and programs. one of these is the National Flood Insurance Program's (NFIP's) Community Rating System(CRS). The CRS is a national flood readiness rating system that identifies various best practices that a locality can implement to improve responsiveness to flood events and reduce the impacts of floods when they occur. Based on the City's participation in this program.property owners receive discounts for NFIP insurance premiums. A few examples of flood risk reduction activities that contribute to a community's CRS score are: • Requiring permits that assess if new development is located within flood-prone areas • Requiring that new or improved developments are elevated above -base flood level" • Ensuring proper flood-proofing measures are in place for new or improved development within certain zones • Ensuring the "prohibition of encroachments" for any kind of development within a floodway (with a few exceptions) • Ensuring that the central portion of a riverine floodplain carries deep and fast-moving water • Enforcing requirements to protect buildings from intense rainfall and storm surges • Ensuring that all other permits associated with new development have been approved The CRS ranks participating communities on a 1-10 scale. with 1 designating the highest level of effort with respect to floodplain management and risk mitigation, As of October 1. 2023. the City will advance from a Class 7 to a Class 6 community. which will provide a 20°° discount for properties within the Imps: ww\v.roanokeva.goy 2 SS Star-City-Alerts 3 4 SFHA and a 10°o discount for properties outside of the SFHA is. This advancement was the result of improved floodplain management activity and the documentation thereof by City staff. 6.2.3 Watershed Master Plans The Citv's Stormwater Division was formed in 2014 to address issues related to flooding and water quality in the City. and at the time of its inception a strategic plan was needed to (1) summarize the numerous regulatory requirements related to storm«-ater; (2) characterize the C'itv's streams and watersheds based on data to-date: (3) propose a portfolio of projects that would lead to improved water quality and reduce flooding. As such. the Division funded Watershed Master Plan(WMP) documents that provided guidance to this end. though it is important to note that these documents are internal strategy documents only and have not been through a public engagement or Council review process. V✓.k rwe8}r Creek Cerny Creek Grade Creek n.er Creek Mason Creek Peters Crr,p, Treat flue Roaarrooke Rive-a rove Mosaic Creek Barnhart(.-eek Murdock Creek Ruarwke R ver ."udick Creek td.rmay Pg. Ora firanch Back Creek Streams Watersheds 1:. Rzca..•rnk Figure 8- City of Roanoke Watershed Map. 1' The City had been a Class 7 conununity since 2008.which provide 15 0 and °o discount for properties within and outside the SFHA respectively. These plans focused on individual watersheds or groups of watersheds. and thus far plans for Lick Run. Trout Run. Carvins Creek. Tinker Creek. Glade Creek and Peters Creek have been completed. More recently. staff have changed the strategy to evaluate projects across all watersheds in a single plan. as this would allow for a comprehensive City-wide project identification and ranking system. In General. the principles and objectives of the V "MP documents are consistent with the five key flood resilience principles in this Plan: the \VMP goals are copied verbatim below for reference: 1. Maximize watershed resiliency and sustainability A. Restore more natural surface water processes (abiotic hydrology. geornoiphology. and chemistry) B. Revitalize ecosystem health(biotic species habitat and diversity) C. Augment capacity to endure and recover from short term hazards (drought and flood) D. Enhance adaptability to long-term hazards (land development and climate change) 2. Minimize watershed hazard to public health, safety, and property A. Prioritize and construct Capital Improvement Projects that both mitigate neighborhood flood hazards and improve downstream water quality (ISI Envision checklist) B. Increase Community Rating System(C`RS) ratings for progressive floodplain management activities C. Delist from the 303(d) report all impairments including bacteria.sediment, PCBs. and Mercury in fish tissue 3. Connect residents, businesses, students, and other stakeholders to their watershed A. Provide the community with life-long learning opportunities about their watershed (natural processes. ecosystem health. and pollution prevention) B. Engage the community in revitalizing watershed ecosystem health(BMPs. green infrastructure. and low impact design) C. Coach the community to participate in outdoor recreation and stewardship opportunities within their watershed As the goals of the«"MP are similar to and consistent with the principles enumerated here, the projects that were proposed in the\VMPs are also generally consistent with the principles here. However. one important gap in the\VMPs is that the proposed projects were identified and prioritized based on hydrologic and water quality assessments and the \V s did not explicitly consider social vulnerabilities or equity in the planning scheme. Another shortcoming of the \VMPs is that they use GIS analysis to identify potential projects. but do not leverage hydraulic water quality modeling or structural condition assessment information as these data were not available at the time the «-MPs were written. 6.2.4 Flood-Related Community Education, Outreach and Engagement The City prioritizes community engagement. education and outreach as part of building a resilient City for those that live. work. learn. and play in the City of Roanoke. This Resilience Plan is only part of the ongoing efforts the City has undertaken for conmiunity engagement. A variety of engagement Iools or strategies are utilized to help residents connect with and help shape their own community including councils and committees. educational events or programs. and curated outreach materials. See Appendix C for a more detailed summary of the City's outreach and educational efforts. 36 6.3 REGULATIONS Like all municipalities and localities. the Cin-of Roanoke is subject to regulatory measures that aim to protect. and improve the well-being of its residents. infrastructure. and the environment. Fortunately. local. state and federal regulations are intersecting with flood resiliency objectives increasingly as our society begins to see the importance of natural events amidst the built environment. The City's Zoning Code (Section 36.2 of the City code)plays a major role in how land is developed in Roanoke and includes provisions to promote flood resilience and the conservation of open space along the Roanoke River and its tributaries. This is strongly demonstrated in Roanoke's Floodplain Overlay District and River and Creek Corridors District ordinances. as well as in general development standards that apply to all projects. 6.3.1 Floodplain Management As previously described. Conununity Rating System and NFIP are two federal programs under FEMA that assists Roanoke through federally back flood insurance and discounted rates based on applying best practices. Chile participation in these programs is voluntary. they are important as they: • Provide a significant risk-management tool for property owners in the Floodplain through flood insurance • And significant cost savings on that insurance based on the federal backing and CRS discounts. The\FIP Conununity Rating System Repetitive Loss Area (RLA) Analysis has been instrumental in visually depicting the Citv's RLAs and providing recommended property owner actions to mitigate flood risk. Although this analysis directly targets these RLA regions. flooding or mitigation measures in the form of specific project recommendations were not specified. Generalized recommendations include redeveloping structures with higher elevation. utilizing flood proofing techniques. improving road drainage. and planning additional stormwater infrastructure within certain RLA regions (Roanoke Stormwater. 2021). The City of Roanoke has extracted these recommendations and assessed the logistical feasibility of implementation within certain RLA regions. By participating in the NFIP, the City uses the FEMA Flood Insurance Rate Maps (FIRMS) as the primary tool to assess flood zones and flood elevations. The FEMA regulations associated with the N'FIP includes minimum standards related to development in flood zones. such as building elevation and flood proofing standards. It should be noted that the Uniform Statewide Building Code requires construction consistent with FEMA and related standard. FERIA regulations are administered at the state level by the Virginia Department of Conservation and Recreation (DCR) and at the local level through the City's Zoning Ordinance at Section 36.2-333. - Floodplain Overlay District. The Floodplain Overlay District (i.e. the "floodplain ordinance") reinforces the basic principles of FEMA's NFIP federal program. defining flood zones based on the applicable FIRMs designating how often a flood may occur in that area. what kind of flooding may occur. and to what extent. The section outlines the minimum standards of the NFIP including: • Standards for flood proofing and or elevating new structures. • Requirements for improvements to existing structures (to bring those structures into NFIP compliance or closer to compliance). • Criteria to limit filling encroachments in the floodway. • Requires that decisions related to development are based on the height of a 1-percent chance storm(100-year storm). • Requirements for substantial improvements to structures in the floodplain. The Floodplain Overlay District includes provisions that are more conservative than the\FIP program such as: • Requires structures be elevated or flood proofed to two feet above base flood elevation (free board). • Restricts permitted uses in the floodway, the most flood prone portion of the flood plain with typically the highest flow velocity. • Requires substantial improvement determinations be evaluated based on work over a five-year period. These more restrictive regulations help to reduce the potential for a rise in flood elevation from placing fill in the floodway and the free board requirement provides some safety to structures should fill occur and allows some factor of safety for increases in rainfall or storm events that are larger than the current 1- percent chance storm. A permit from the Zoning Administrator is required for all development occurring within a flood zone. These permits require various types of information including site plans. flood elevation data. and sometimes verification from a licensed surveyor or engineer in order to be accepted. The permit is then reviewed and approved by the City before the development can proceed. Detailed procedures for floodplain review including substantial improvements are enclosed as Appendix B. 6.3.2 Stormwater Management The City of Roanoke's stormwater management program is regulated and implemented through programs that are derived from the federal Clean Water Act and administered through the Virginia Department of Environmental Quality(DEQ). These programs include: • Municipal Separate Storm Sewer System (MS4) -regulates City owned and operated stormwater infrastructure and permits discharge from the City's MS4 into the Roanoke River and its tributaries. • Virginia Stormwater Management Program(VSMP) -provides standards for managing stormwater quantity and quality at land development sites once construction is complete • Total Maximum Daily Load (TMDL) -designates specific pollutants of concern and requires the City to report steps taken to reduce transport of these pollutants into waters of the United States in the Citv's annual MS4 permit report and TMDL Action Plan. The MS4 program is a water quality program and is not specifically focused on flooding. though it is well understood that a reduction in stormwater runoff magnitude. volume and frequency improves both water quality and reduces flooding. The Citv's MS4 permit requires demonstration of progress towards six programmatic Minirmun Control Measures (MCMs) designed to reduce stormwater pollutant loads into the MS4. Three of these MCM are largely requirements of the City to Provide public education and outreach(MCM=1). public participation (MCM=2) and to carry out good housekeeping in municipal operations (MCM 38 The other three MCMIs are outward facing. \ICI =3 relates to illicit discharge detection and elimination. This is regulated through Chapter 11.3 - Storinvater Discharge Requirements of City code. This section restricts non-stornnvater discharges into the City's MS4 and provides penalties for violations. While illicit discharges may be associated more with pollution (e.g.. allowing chemical to flow into a drain), dumping debris and trash into drains can create flooding issues. Such debris. sediment or material can clog drains that leads to flooding conditions. MC'\I-4 and -5 relate to managing runoff from constriction activities and then maintaining and installing stornnvater management facilities at new and re-development sites. This is administered through the City's adoption of the VSMP (Chapter 11.6 - Stormwater Management of City code). The most important element of the VS\IP with respect to flood resilience. is the requirement that downstream channel adequacy be evaluated. and that detention is provided to manage downstream erosion and flooding. These requirements apply to development sites that disturb more than 10.000 square feet of area. These facilities are periodically inspected to make sure they are properly maintained. Reducing runoff from property as it is developed or redeveloped is an important element of the City flood resilience. The final pertinent stormwater management program is the TMDL program which limits the amount of sediment. bacteria and an organic chemical known as polychlorinated biphenyls(PCBs) that can be discharged to the Roanoek River and its tributaries. The City is required to reduce the presence of sediment. bacteria. and PCBs and to annually report progress towards meeting these goals in an annual MIS4 report. As previously noted. efforts to improve water quality align with flood resilience goals of reducing time amount of runoff. 6.3.3 Erosion and Sediment Control City Ordinance. Chapter 11.7 - Erosion and Sediment Control focuses on the control of soil erosion and sediment transport during construction and related activities that disturb more than 2,500 square feet of land. As with the City's stornnyater management regulations. tins program derives from state and federal regulations. The disturbance of land leaves exposed or stockpiled soil and similar materials exposed to runoff that can carry the material into the storm drain system and on to the Roanoke River or its tributaries. Sedimentation can affect water quality(impair habitat for fish and insects) and can also accumulate and create clogs or flow constrictions that can create or exacerbate flooding conditions. 6.3.4 Riparian Buffer Standards The City's Zoning Ordinance. Section 36.2-335 - River and Creek Corridors District (REV) establishes development standards for the protection re-establishment of riparian buffers along the Roanoke River and its tributaries. where mapped (not all tributaries are mapped as part of this district). This section contains roles that establishes riparian buffers in mapped areas where the district applies. The intent is to primarily protect water quality and has the benefit of limiting fill and disturbance in buffers that typically coincide with the floodplain. This provision serves to maintain or reestablish natural functions along the Roanoke River and its tributaries and helps reduce flooding through natural vegetation and buffers and encourages proper soil drainage and decreased impervious surface cover through limited and strategic land use. 6.4 PROJECTS This section presents the five broad categories of flood resilience projects that the City currently undertakes and is likely to continue to implement under this plan. These types of projects are listed in the following Table with brief description of the type of work and examples of recent completed projects. 39 It is important to note that project scopes can he broad and can fit into more than one category. An example is the recent acquisition and demolition of the former Ramada Inn on Franklin Road. That project falls into the acquisition and demolition category. The project also includes restrictions on land use and a future phase of work to further enlarge the flood plain on the property. That part of the work falls into the land preservation and restoration category. There are other instances where projects could fall into multiple categories. such as: • Acquisition of a highly flood prone property with the intent that the flood prone structure could he removed and the property redeveloped in a more resilient fashion(Acquisition and Demolition and Adaptation). • Constructing traditional storm drain systems that include bioretention area. vegetated swales. etc. to reduce runoff(Gray and Green Infrastructure) Acquisition and Demolition Description Recent E.Yrnriple.s - ------------------- ------------------------------------------------- Acquisition of highly flood prone • Ramada Inn property acquisition property. typically repetitive loss, and • Cee Breeze property acquisition the demolition or removal of structures • Property acquisition along Garnand Branch. Peters Creek form the property to remove flood risk. and Mud Lick Creek. Land Preservation and Restoration Acquisition of property or easements to • Stream restoration on Lick Run at Washington Park. protect open space that is valuable for Highland Farms and Blacksburg Roanoke Regional future flood resilience. Typically. this is Airport flood plain and riparian areas along the • Glade Creek Stream Restoration Roanoke River or a tributary. • Peters Creek Constructed Wetland The intent is to remove obstructions. • Roanoke River Flood Reduction Project(property high-risk structures. and restore flood acquisition and bench cuts) storage capacity.thereby reducing flood • Property acquisition along Garnand Branch. Peters Creek risk. and Mud Lick Creek. • Cee Breeze and Ramada Inn property acquisitions and restorations. Adaptation Includes es a range of measures to protect • Flood proofing measures at the City Market Building new or existing structures from flooding • Roanoke River Flood Reduction Project—berms training or reduce the risk from flooding walls 40 Green Infrastructure A wide rangeof practices for • Peimeabie pavement __ ---- ------ p ai IiiR systems on Bullitt AV enue encouraging infiltration and or collection at Elmwood Park. Norfolk Avenue at the Amtrak and reuse of stormwater. Measures can platform. Raleigh Court Library parking. Garden City range from a rain barrel to park land that Greenwav functions as a stormwater facility. • Bioretention bios-wales at Williamson Road Library, and Fire Station 3 • Green Roof at Municipal Building • Narrows Lane channel improvements • 2-1'"Street drainage improvements (permeable pavement) Gray Infrastructure/Traditional Engineering Practices Traditional storm drainage facilities such • Sample Crown Point. Westover Avenue. Templeton as pipes. ditches and basins. Ave. and Sweetbriar Ave drainage improvements • Deyerle Road drainage improvements (hybrid. includes a natural channel along with a piped conveyance • Chapman and 19`i'Drainage Improven-ients (include bioretention area along with traditional drainage measures) Special considerations apply when the City considers acquisition of property for flood mitigation purposes. either for demolition or for preservation purposes. Broadly. there are two mechanisms the City can use. One would be an involuntary acquisition though a condemnation process. It is unlikely that the City would take such an approach and determining the acquisition price would be subject to federal and state requirements to ensure that compensation is fair and equitable. Generally. the City acquires food prone property through voluntary acquisition working with property owners who are willing to sell. In developing an offer for such property, the City evaluates the property including land area. type of stnicnires and condition of the property and structures to assess the value. From there, a price is negotiated with the owner. If the City and owner come to a mutually agreeable price, the acquisition can move foi-ward. If a property is occupied by a tenant. federal relocation practices are followed to make sure the tenant has access to equivalent. safe housing Voluntary acquisition at a mutually agreed price is consistent with the City's vision of interwoven equity and being fair in our processes, Appendix D contains the Stormwater Division's standard procedures for property acquisition. 6.5 FUNDING To create a sustainable funding source to address issues related to stormwater management and flooding. the City created a Stormwater Utility. The utility is funded by a dedicated stormwater utility fee as outlined in Chapter 11.5 - Stormwater Utility of City code. The Stormwater Utility is a Division of the City's Department of Public Works and the fee provides the utility with a dedicated funding source to carry out its work which generally includes mitigation of flooding. improvement of water quality and maintenance of the storm drain system. The fee provides operating budget that allows for progress 41 towards these three goals. compliance with regulations described in this Section. equipment. planninc, and research. etc. It is important to understand that the fee only provides a small amount of handing for capital construction projects —these are typically funded using bonds leveraged with external grant funding. The Stormwater Utility's current budget for capital projects includes S3.500.000 in cash and bonds with a goal to match that with grant funds for a targeted capital budget of S7.000.000. year. Typical grant programs include: • Virginia Department of Transportation Revenue Sharing— improvement related to City streets and runoff to from streets (addresses localized flooding issues) • DEQ Stormwater Local Assistance Fund—Water quality projects including stream restoration that can preserve and restore floodplain areas and provide for other improvements. • FEMA Hazard Mitigation Grant Program—Allows for acquisition of highly flood prone property and other related projects to reduce flood hazards. • FEMA Building Resilient Infrastructure and Communities program—Allows for various projects that reduce flood risk through a wide range of project types. • DCR C'FPF grants - Allows for a wide range of projects to reduce flooding and increase resilience. The fee itself is based on the total amount of impervious cover on a given parcel and the fee structure also includes a credit system which allows fee payers to reduce their annual fee by implementing flooding or water quality best practices on their parcel. The credit program and outreach and education efforts can lead to reductions in runoff that can become significant as these practices become accepted adopted in the community. In general. the structure of the fee and the operations of the Stormwater Utility is consistent with the five key principles provided in this document. and it is likely that most of the proposed flood resilience work will he carried out by staff in the Utility. The Utility's operating budget is reviewed as part of the City's annual budget adoption process. The operating budget is based on expected revenues and services needed to meet regulator-y requirements. debt service and overarching City goals. The Utility's capital improvement program identifies large construction type projects. such as those listed in Section 6.4. that will be undertaken in a five-year window. The CIP outlines expected capital expenditures over the five-year window and the projects that are expected to be executed. The operating budget and CIP are both reviewed and approved by City Council. 42 As noted earlier in this plan. the backlog of stormwater related projects is substantial. To advance the Citv's vision of flood resilience. A holistic approach to managing stormwater runoff and improving flood resilience must be holistic. Projects, to the extent possible need to address multiple facets of stormwater management flood resilience and be developed in a way that supports broader community growth as illustrated in the figure below. This mindset recognizes that there are often multiple engineering solutions to a problem. The methods that best addresses broad community objectives should be pursued. Holistic Approach to Project Delivery Protect Efficiency • Capital funds used efficiently Community Equity • Projects achieve • Projects address multiple objectives community issues (flood resilience,water Projects add quality,etc.) community value(e.g., create publicopen space) Effective Project Delivery • Holistic projects to address stormwater and flooding issues • Finished projects are community assets/ amenities Figure 9—City of Roanoke approach to Project Delivery. 6.6 GAP ANALYSIS Based on the City's vision and current efforts there are some logical next steps that can be considered. These efforts are outlined in the Table below with more specific recommendations in the following section. Generally. these gaps and next steps are logical extensions of implementing the recently adopted City Plan 2040. continuing to assess likely impacts of climate change and how that influences City- programs and continuing to move forward with holistic stormwater projects to reduce flood risk. Current Efforts Gaps Potential Actions Plans • City Plan 2040 and related • Snldies to define mechanisms to planning documents outline balance floodplain and riparian area broad strategies to increase flood preservation restoration with urban resilience. Specific development patterns and identify implementation steps need to be programmatic updates. developed. 43 Current Efforts Gaps Potential Actions Practices and • NIonitoring efforts are ongoing • Continue working with partners Programs with USGS and others. Identify (USGS. etc.) on predictive data tools means to use data for local and tailored decision making based on predictions and decision making. local data. • Watershed master plans I • Continue to evaluate flood resilience completed for sonic watersheds, best practices through the CRS not all and currently do not program and programs of other incorporate climate change. localities and agencies. • Assess outreach efforts for • Complete watershed master planning usefulness for all segments of the process for the City including conununitv. assessment of climate change impacts. • Continue outreach efforts that maximize impact and usefulness for all segments of the community. Regulations • Regulations generally derive • Assess options for accounting for from state code requirements. climate change in regulatory programs These state codes currently do balancing current and future costs and not account for climate impacts. change increased rainfall flooding. Projects • The City implements a wide ' • Continuous assessment of ranking and range of infrastructure and other selection criteria to ensure projects that projects that can benefit flood have the most impact are implemented resilience. ensure strategies are in (multiple benefits for flooding, water place to program work in the quality. etc. And for impact on Capital Improvement Program vulnerable conumunities) and have flexibility to take • Develop CIP to allow some flexibility advantage of unexpected 1 to adapt to opportunities to address opportunities. resilience (need funding sources. opportunities to partner with other entities. etc.) Funding • The backlog of srormnyater • Continue to assess project selection management and flood resilience and scoping to maximize project value. work is substantial compared the • Assess a variety of funding sources to Citv's annual maintenance and leverage City funds. capital budgets. • Look at programs and partnerships to ensure that development activities and day-to-day maintenance of property aligns with City efforts. 44 7. RECOMMENDED PROJECTS FOR FLOOD RESILIENCE In this final section. studies. planning efforts and capital projects are proposed that will advance the City's existing efforts towards flood resilience consistent with the five key principles designated in this plan. 7.1 IDENTIFIED PLANS STUDIES AND PROJECTS Several studies. plans and projects to improve the City's flood resilience are already identified and are listed in the summary table of projects describing the project and flood resilience benefits in general terms. Each project is evaluated against the five key resilience principles from this plan. and a cost opinion and estimated timeframe for each project is provided. Proposed studies and planning efforts are based on broad recommendations from existing City policy. largely from City Plan 2040. that can he further developed into actionable measures. These studies and planning efforts may be funded through annual operating budget with potential support funds from grant sources. Proposed projects include those specifically identified in the current Capital Improvement Plan (CIP) as well as other efforts that are more general. These general items include funds that are programmed for acquisition of flood prone properties and for green infrastructure work that can be incorporated as part of the City's annual street paving program(repaving). streetscape projects (construction of new curb. gutter and sidewalk). or other capital projects (e.g.. new building construction). 7.2 INCORPORATING NEW PROJECTS,PLANS AND STUDIES Much of resilience relates to being best prepared for events that can happen unexpectedly. While the City carefully plans its funding. unexpected opportunities do present themselves that need responses. Such items could include new project priorities identified in watershed plans. unexpected issues that arise that are not programmed into a capital program. an owner of a highly flood prone property that is willing to sell. or simply an opportunity to build flood resilience efforts into another effort or project. In these instances. the City needs to he prepared to assess these opportunities and act as appropriate. The following tables provide decision trees for assessing the type of work that may make sense and determining if the work is urgent or represents an opportunity that warrants a timely action or if the project should be ranked and programmed with other capital projects. The following graphics provide guidance on how a new project can be assessed for programing into the City's CIP or considered for a quicker action when the opportunity to address an issue arises unexpectedly. The first tool(Figure 10) is decision tree for project screening and the second tool helps define when different approaches to a project can be considered. 4 Flood Resilience Project Decision Tree: Evaluation of Potential Projects Does potent a proectpromotefood'es ence)(address anex:stng=slue 'educe suturerskl I gc I IDoes potenta pro„ect opt m ze C>tyfund:ng and or cou d be e`rg b=e for grantfund ng) Reassess scsepe 4-- Does potenta protect de mutt.funct ona benefits' 1 rl F'eassess sc pe I no go I Does the potent a p'o,ect enhance the commun:t, more than d srupt nano,triad>; e pc t ca soc-a' cg sr ca IReassess scope I ----- ge sth:sproect nqueue to be executed ( e :s,t shove'ready ,;nc ud ng cost estimatesand pre',rr nary engi nee--:ngj but has been back ogged due to other C ty=prior tes? s th;s a new protect that has t me-sens,t ve bene ts.and s conducveto current C:t{p ann ng, poe>:,tyCapta: rrprevemenc Pro act q,e:.e sr c,r'.,tu=e cons derat s r Project approved for matrix scoring Figure 10—Decision tree for guidance on bow, projects could be assessed for programming and City action. 46 Potential Project Scoping Decision Tree for Flood Resilience Project Type I Evaluation Descriptors Criteria Acquisition Description • Acquisition of property with the intent of demolishing and existing structures Demolition Applicability • Typically for areas of riverine flooding. may apply to other property with major drainage issues • Highly flood prone. protection adaptation not feasible Other factors • Potential for use of site after demolition — open space or possible reuse Who initiates • Property owner or City may initiate a request Description • Acquisition likely by City when use is for open space • City or a private entity may initiate acquisition is there is a reuse option. --- - Description • Acquisition of property or easement to protect open space that is valuable for future flood resilience Applicability • Typically for areas of riverine flooding • Highly flood prone • High environmental value (flood plain or riparian area) • Low development economic value (high risk) Land Other factors • If structures are present. consider demolition if high risk or Preservation possible preservation if adaptation or protection is feasible. and/or • Hybrid option could allow for preseiTation of high risk high Restoration environmentally valuable areas while the balance of the property remains available for appropriate development. • Availability of nearby land to support community needs Who initiates • Acquisition likely by City • Easement would be initiated by a land holder through the City or a third party. Description • Includes a range of measures to protect new or existing structures from flooding reduce the risk from flooding Applicability • Existing flood prone structures that have historic. economic or cultural value. Adaptation • New facilities that are constructed in flood prone areas in a and Protection manner to minimize risk • Other structures that can be reasonably adapted to reduce flood risk. 47 Project Type Evaluation Descriptors Criteria Other factors • Incorporation of protections that consider historic characteristics of a building • Maintaining neighborhood character appeal Who initiates • Typically building owner or developer to comply with development regulations. to reduce risk. and or reduce insurance costs. Description • A wide range of practices for encouraging infiltration and or collection and reuse of stormwater.Measures can range from a rain barrel to park land that functions as a stormwater facility ------------------------------------ Applicability • Scalable based on the space available and intended result • Work well in a compact. urban areas where space is at a Green premium Infrastructure • Protect existing infrastructure from increasing flows reduce pollutant loads Other Factors • Can he incorporated as part of most development projects when planned • Details of implementation can be tailored to preferences of immediate neighbors community • Routine maintenance required to maintain function. • Can he designed to serve multiple functions (e.g.. public space. landscape aesthetics) Who initiates • C'ity as part of public infrastructure and public facilities • Property owners as part of development projects or retrofits Description • Traditional storm drainage facilities such as pipes. ditches Grey and basins. Infrastructure Applicability • Issues related primarily to capacity and volume. Traditional • Drainage problem that can he readily solved by comlecting Civil to an existing storm drain system(e.g.. adding an inlet along Engineering an existing drain) Practices • Undersized infrastructure causing property damage • Tight spaces limit other options. Other Factors • Upsizing infrastructure can exacerbate downstream drainage issues flooding Who initiates • Generally. city initiated to address drainage issues. • Can he part of development or redevelopment projects 4S — —1 1 - ET - 1-• i .-.'. I E . ...... ..... ; ._. -.. = 1 , I 7 t - -..1. -- .r_ 1 1 1 I 1 7 E Z.' 1 1 _ .. .... . E .;.:. F ., .- .-, .- .- .• .. _..- _ - - - ...-.. . 1 7 . . , . ----- / _ .. _ .7. 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These pr��jects advance the City's flood resilience goals and are already identified in the Stormwater I_tility's capital improvement program and or in watershed master plans. New projects are regularly identified based on watershed studies_ resident complaints. opportunities to collaborate on other City projects etc. This section provides more detail on currently identified resilience projects and further describes how future projects will be assessed for feasibility inclusion in the Resilience Plan and the City's capital improvement program processes. ` `:� . ID 5k .! ^= _' , . c , ice_ ;' �C ._ < -- ,.., ....NT,,*. r . �� ,,- a Y` , q, 4 dam' s '_ ,,. � ¢ r .! —7-"rl' . ,1S , '-."4 -1 ',Ntk-' -',.17.---,:'''-'''' '':-.;:3:76 ,:'-7--7'..--:71:011- 7,,L''' '''''.42"7:JAVIts*VY,*;,741* ----;i'fr. ,:':'-1-.1: ;_..a.-t,!.,,-.:,:- ,,:-.-:-,k gliikiAtliiiii";`',.„-7,-:: -- :i.,,,-.,7441iL:[,-:,: '''',. ;Te';'i '' ''''',3-- --"--,-.•4', 'mri: .-i-: ati "t1F40 4 ,, am ':: _'.£'2- h " Yeu— ,j t ,: *;S , < sa _'X . ' u * �;_: . y{ . x' ,3 # ''.-''' - ',4'- --",- -1=tio MSS #?MA-# � A'- 3_ ' r t 'ram`: ¢ 4. i� € ems 7-t '7 w , ROANOKC k .° .- '' p Figure 11 -Map of projects currently identified for resilience. Summary of each project in Section 7.1.1. -.1.1 Existing Construction Projects that Advance Resilience Objectives Demolition Acquisition Peter. Creek Rd. A`rr&North Rd NIT'(pc-4 r Peters Creek is subject to flash floods and repetitive losses at Peters Creek Road,NW and North Road.NW. an area with moderate to high social vulnerability. Peters Creek has 26.9° tree canopy and very few parks and �green.vays to help absorb floodwaters.There are 9 commercial structures.including a car repair business.located in the 100-Year floodplain(1°0 annual chance flood). and at least one business hasclosed due to flooding in this 51 area. At least one privately owned building has a connected structure that is dangerously close to an eroding stream bank. A nearby C it'-owned Fire EMS facility is also affected by flooding. The City plans to seek funding to mitigate f oodway stiuctures through acquisition and demolition or relocation. Acquisition would allow for future floodplain benching and riparian planting in a 3.5-acre open space. A gray infrastructure project is proposed at the 1600 block of Peters Creek and North Road to upsize the existing drainage system and relocate new inlets at pouding locations and recreate the roadside ditch along North Road to maximize runoff capture. This project is in the preliminary design phase and no project date has been established vet.Note - The City is currently underway on a project just upstream of this area which will increase floodplain storage capacity and ecological function in the area north of the confluence of Peters creek and Tributary B. Preservation and Restoration Orc Brenieli Swear'! rntrl.Site RestorcatioiI Ore Branch is a flood-prone river. and Wiley Drive is a flood-prone road in an area with low to moderate social vulnerability. Stream and site restoration on Ore Branch.upstream of Wiley Drive.will support flood protection efforts.reversing some of the negative effects of development on biodiversity and downstream receiving waters. The riparian corridor improvements will add additional tree canopy. greenspace. and improved habitat for terrestrial and aquatic species. To help reduce repetitive flooding. the project includes the purchase and demolition of the former Ramada Inn. The project will cost SS30.000 and is planned for Fiscal Year 2025. G(R•ricila(1 Brciiic/i. ri•ecnu Rc'storcrtioir Garnand Branch is a flood-prone river in the Roanoke River watershed in an area with moderate social vulnerability. The stream restoration project will repair current and reduce future channel erosion. eliminate slope failures of the stream banks. reestablish native vegetation along the riparian edge. and restore floodplain connection to the previously acquired floodplain lots. The project will help alleviate the frequent flooding in Garden City Park and along the Garden City Greenway. both located along Garnand Branch. The current project will cost S L.303.000 and is planned for Fiscal Year 2024-2025. Pews Crc'e!, :fit.>rrenrss Park Stream PSfoi'c7Pioi! Peters Creek is a flood-prone river with a repetitive loss area located just downstream of Strauss Park. The stream restoration project will increase flood capacity and help alleviate flooding in an area with medium to high social vulnerability. The project helps achieve the recommendations in the Peters Creek watershed management plan. which call for stream projects that provide flood mitigation and water quality benefit to add flood storage and mitigate flash flooding. reduce batik erosion. and improve overall stream function. This project will restore and protect important environmental assets in a watershed that has only 26.9') tree canopy and is somewhat lacking in green\vays and parks other than Strauss. Construction on this project is planned for Fiscal Year 202S. Green Infrastructure: Campbell Aveiioe L:ppep lr!ipr•orcnr&'i!is In this project. -green streets" are proposed in the West End Neighborhood extending into Downtown. This upper watershed project will alleviate localized flooding in \Vest Ene ( 10ti' and Campbell), detain runoff and then tie into an existing 36-RCP along Rorer Avenue SW. This potentially includes a detention basin(7.0 acre- feet) in the vicinity of the former fire station at Rorer Avenue SW" and 6`h Street SW. and a smaller detention basin t 2.6 acre-feet) at the intersection of Patterson Avenue\W"and Sth Street SW. The combination of-Green Streets- from 101 Street SW to 61 Street SW includes permeable pavement. curb extensions with bioretention. and street trees with check darns under the pavement to detain peak discharges front the upper watershed for Campbell Avenue. thereby reducing peak discharges in the Roanoke CBD downstream. This project also provides substantial water quality and runoff reduction benefits as a demonstration project for Green Streets in the City of Roanoke. and it can be integrated into planned corridor enhancements for this neighborhood plan. The project budget is estimated at 59.5M Liick.-Iveiiiie Upper bitter shed Improvements In this project.detention of stormwater runoff is proposed in three locations identified as flood prone areas within the upper watershed for Luck Avenue. This includes detention (5.6 acre-feet) centered on the city parking lot across the street from the YMCA and along 5± Street between Luck Avenue and Marshall Avenue. where detention is provided by permeable pavement with a series of concrete vaults underneath. It also includes detention in two private parking lots and„`d Street. centered on Luck Avenue. where detention(13.25 acre-feet) is provided by permeable pavement with a series of concrete vaults underneath. It also includes detention near Elmwood Park on S. Jefferson Street.where storage is provided by underground vaults and by converting a turf grass plaza into a combination of bioretention basin and pervious concrete sidewalks (-1.07' acre-feet). Details will need to be evaluated based on availability of property. need for phasing and adapting to site specific details. The primary benefit of this project is to detain peak discharges front the upper watershed for Luck Avenue. thereby reducing peak discharges into Downtown itself. This project also provides water quality and runoff reduction benefits through permeable pavement and bioretention areas for treating local runoff. The project budget is estimated at S20.1M. cirosE'Avenue C rossirrg. lurprolenn'rrrs This previously identified project aims to reduce repetitive flooding in areas with medium to high social vulnerability by increasing culvert size and improving channel conditions up and down stream of Melrose Avenue at Honors Branch. Specifically, this Capital Improvement Project will increase flow capacity under Melrose Ave. The existing 6'x 3'concrete box culvert and upstream and downstream channels are not adequate to convey stormwater that concentrates in these areas. There are signs of bank erosion and undercutting. Several homes experience flooding upstream of Melrose Avenue due to the backwater front the undersized culvert. Any culvert capacity modifications associated with this project should include a careful assessment of the capacity at the downstream end of the open channel section of Horton Branch to ensure that flooding of the neighboring development (Goodwill. library. etc.) is not exacerbated. This project may also provide a unique opportunity for enhanced education and outreach due to the advocacy and participation by a local Kiwanis club. Moor rrrrrrr i 'nrE' Troia-Rini Gi'c'en h1Jrn;r;'rrctiire Short-term work with the with Gilmer and Harrison neighborhoods to include green infrastructure elements in the Moorman Avenue streetscape project such as bioretention areas and new trees. Longer-term effort includes working with the communities to look at flood reduction effort s along Trout Run. which generally parallels .Moorman Avenue. Additional wok could include day lighting parts of Trout Run and restoring portions of the floodplain creating public spaces. -lwuidl Cireeir Iuh'clstriicrrrre Projects This activity involves assessing annual streetscape(additions of sidewalk.curb and gutter to existing streets)and repaving programs to identify opportunities for green infrastructure elements such as bioretention hump-outs. tree lawns, bioswales and other urban infiltration practices. These measures can be installed cost-effectively as part of large street projects. In addition to providing flood storage and improved water quality, they can also provide public gathering spaces. Gray Infrastructure 1"cod.S ii e ul Droinog€'Imps of t, icHrs The 1" and Salem Drainage Improvements project is the first of several proposed projects designed to reduce flooding in Do\mown Roanoke. The project includes upsizing existing 15 — 36" diameter storm drainpipes to 4' H x 6' «' tunnels. using an alignment that is more hydraulically efficient and that directs flow away from existing structures. The project. by itself. is designed to reduce flood depths in the area by approximately 6" during the 2`-year flood and will also improve maintenance access to the downtown storm eater tunnels to assure that the pipes continue to flow as designed. (Future projects \will detain and or divert water upstream to further reduce flooding as they are implemented.)The proposed work will also include improvements to the aging water mains within the project footprint in order to provide additional benefits to the conununity with a single project. Sliou udow')Jefli'+'soli Di ersiol Tunnels The primary benefit of this project is to divert flow from the Trout Run watershed away from the Norfolk Tunnel at the Warehouse Row diagonal tunnel and convey runoff further downstream in the new runnel before tying back into the Norfolk Tunnel at N. Jefferson Street. The new diversion tunnel will tie into the runnel that was previously used by the Hotel Roanoke to provide pedestrian access downtown. below the Norfolk Southern railroad tracks. The second part of tins project includes a new 20' x 16' junction box over the Norfolk Tunnel in the alley behind Warehouse Row for improved access to the existing Norfolk Tunnel. The work will remove accumulated sediment and debris front the tunnels in that area and plug a broken weir wall that previously restricted runoff into the diagonal tunnel going towards Salem Avenue. The project is anticipated to be built entirely within city rights of way (city streets) except where it crosses under the NS railroad yard. In order to coordinate the shared use of the existing pedestrian tunnel at N. Jefferson Street to convey storillwater runoff. an access agreement will need to be acquired from the\VV A outlining construction modifications to the runnel and long-terns maintenance responsibilities for each party. The project budget is estimated at 5-1.6M. .\701:folk Sotirlrern Railroad Yore'Dio-ri'siolr In this project. two sediment basins are proposed to be constructed on railroad property to help collect runoff front the surrounding tracks in the railroad yard. The primary benefit of this project is to divert flow front the railroad yard to the CC'BC detention basin. The sediment traps in the railroad yard at the upstream end of the pipe diversion will help reduce downstream maintenance needs in the 66" RCP and the CCBC detention basin from the railroad rnoff. The project budget is estimated at S4.SM. Maintenance Access E IJc,,rades- In this project. nine 19) new junction boxes are proposed to provide the city with better access to the existing tunnels for inspections and maintenance work. These junction boxes range in size front S'xS' to 20'x20 . and are proposed within city rights-of-way. where they were positioned initially to minimize potential utility conflicts. In some cases. associated traffic impacts might require the junction boxes to be offset into sidewalk areas. side streets or on-street parking spaces to allow to the city to best maintain traffic during construction. The primary benefit of this project is to provide the city safer and easier access into their existing stormwater system. The project budget is estimated at 54.21I. 7.4 TECHNICAL STUDIES AND PROGRAMMATIC APPROACHES Torersitecl.Master Piaui Watershed Master Plans i\V MPs) have been developed for the Lick Run. Tinker Creek <c Tributaries I Carvin Creek. Glade Creek. and Lick Run-Norfolk Southern. Trout Run. and Peters Creek watersheds. The City plans on seeking funding to help complete«"VIPs for the remaining watersheds that will include Roanoke River.Back Creek. Ore Branch. Murray Run. Mudlick Creek. Murdock Creek. Barnhardt Creek. and Mason Creek watersheds. \t'MPs should ensure watershed boundaries are consistent ie.g.. Lick Run. Lick Run — Norfolk Southern) in future analyses. The City would conduct the GIS mapping and asset inventory necessary for determining: • Where the critical environmental assets are and the linkages to storm\vater infrastructure. • Determine where bottle necks currently exist in drain systems or where they may exist in the future. A complete set of tV MPs would enable the City to take a more comprehensive look at environmental assets at the watershed scale and identify opportunities for mitigation and protection.particularly in areas with high social vulnerability. As more\VMPs are developed.the findings and recommendations should be incorporated into this Resilience Plan. The City's process of prioritizing flood resilience projects could incorporate the SVI or other similar metrics. as projects in tins area would likely yield a larger improvement in flood recovery capability per dollar of investment than the same project in a less vulnerable area. This principle is consistent with the City's definition of Equity — that different groups have different needs and should be provided services determined by their needs'' Eraivarion ofFioodpiain, Riparian Buffer and Other Laud Preservation Practices This project would evaluate floodplains. riparian buffers and other land preservation practices throughout the City to determine their potential for preserving or improving natural and beneficial effects of floodplains and buffers. The resulting baseline would help the City prioritize enhancement and restoration projects, aimed at improving the ability of floodplains to spread out and slow down floodwaters during heavy precipitation and storm events. thus reducing downstream erosion. This is one of the least expensive and most effective ways to increase flood resiliency. The data would also be used to focus floodplain improvements in areas with repetitive flood loss and socially vulnerable areas. This effort could also assess tile potential property and economic. social, and environmental impacts of the expanding the River and Creek Corridor (RCC) Overlay District in the City's Zoning ordinance. The RCC requires preservation of riparian buffers along the Roanoke River and certain portions of seine tributaries. The Study would evaluate the number and extent of impacts to existing properties. including the extent of the drainage network that would be affected. The study would evaluate the costs and benefits of extending protections of the RCC and could explore policy changes or incentives to offset economic effects. The City could also seek funding to evaluate the economic. social. and environmental impacts and potential hydrologic effects of applying other land conservation policies. The City would identify various models implemented in other localities and consider the impacts of applying them to the City of Roanoke. r 1 Prec ipiration and Design Practices and.Standard) E,tt;lu`1.P Pier-hued See City Plan 2040 Themes: Interwoven Equity- imps: planroanoke.or2 interwoven-equity ;; The City understands the upward trend in the severity of precipitation events and the associated impacts that such storms wilt likely have in exacerbating flooding problems. The YOAA NIARISA I MIiro et al.. 2021 J updated IDF Curve Data Tool provides the City with an opportunity to evaluate the impacts of using this new tool on stormwater management and design. The City would use future funding to evaluate the cost of implementation on existing infrastructure verses maintenance upgrades and assess potential impacts to downstream channel stability. Tins work would also assess how to use and or supplement or monitoring networks to support decision making. The study could also include a review of the City's infrastructure to assess bottlenecks and flood potential under increased rainfall to further assist in decision making with infrastructure and development. The study could provide an economic evaluation of short-terns cost of improvements compared to long-term costs associated with increased rainfall and flooding. Eva/natr Laird \hurt{gout;rnr nun1 Green Infrastructure Practices Evaluate the costs and benefits of strategies that can be used to minimize impervious surface while encouraging resilient. compact urban development in the City. The evaluation would look at a range of practices that can used to reduce runoff and that can be incorporated into carious City standards and programs. . These could range from increasing tree canopy to various BMPs based on natural processes or harvesting of rainwater for collection and reuse. The study would look at example programs in other jurisdictions and how they were implemented. This effort would consider two factors in how the existing housing stock or commercial properties could be further protected from flood risk 1. Assess how future development of residential land can incorporate flood resilience into development plans. 2. Balance land use and development policy between acquisition of highly flood prone property for conservation while encouraging development in other areas to provide needed housing. Refits'Stor'rrrti'ater l'rilin-Fee Credit Program The City recognizes the importance of native meadow and forested tracts to flood resilience. Research has quantified the decreased level of absorption and filtering associated with turfgrass relative to native meadow or forested conditions. The City may consider adoption of a stormwater utility credit for land conversion in order to maximize the potential benefits to flooding and stormwater system performance. The City would seek funding to evaluate the utility fee structure impacts and hydrologic effects of such measures Evaluate Laud Preservation Protections The Cit-'s current credit manual was developed in 2014 and 2015 leading up to the creation of the Stormwater Utility. There have been no substantive changes since that time. As flood resilience strategies are developed, it is appropriate to review the types of work that should be eligible for fee credits — making sure the CIty incentiveis rewards the most valuable activities. These credits should focus on runoff reduction and preservation of critical spaces I floodplains and riparian areas). In particular credits for the protection restoration of riparian buffers or conversion of paved surfaces and manicured lawns to natural cover(land cover conversion I. 7.5 ADDITIONAL CONSIDERATIONS Robust Measurement of Social J"iih,crab/ in' Realizing the variability in social vulnerability findings. greater equity may be achieved by using a more robust social vulnerability model to determine priority ill the scoring matrix. The Resilience Plan presents a model combining data from three different models(Social Vulnerability Index. EPA EJSCREEN.FEMA National Risk Index) to determine the overall level of social vulnerability. whereas the DCR's Adopt VA Social Vulnerability Index used to ascertain a score in the railkiiig matrix relies on a modified version of one model 1 Social Vulnerability Index). Though the DCR model is valid. incorporating all available data sets into a single model strengthens findings and minimizes those weaknesses inherent to a single datmet. Therefore. when determining the level of social vulnerability and corresponding weight in the funure. the City recommends a shift toward using the model applied in Section 3 of this Resilience Plan. Enhance Project Selection Tools To create equal evaluation and ranking for resilience projects. the Resilience Plan relies on established criteria and suggested tweigihting for the project selection matrix. Future efforts may find that additional local constraints or criteria would he beneficial to include in the project selection process. As the City continues to advance resilience efforts. staff would periodically consider the need for Resilience Plan updates and modifications to the project selection matrix to more effectively evaluate and rank projects in a way that prioritizes broader resilience.going beyond flooding and drainage to incorporate other social. economic.and environmental factors. Increase hirer-deparnnenrnt Coor'd;nnrioir For nearly a decade the City of Roanoke has had a designated funding stream for storihm-ater-related projects. Though funding allocations are now wore predictable, the need for coordination between City staff remains critical. Often storm drainage improvement projects create opportunities for improvement in other facets of City management. For example. neighborhood drainage improvements made to reduce localized flooding Mat" also allow for road resurfacing. The opposite is also true. Road improvements may create opportunities for enhanced stornlwater management (e.g. the addition of street trees. roadside water quality treatment areas. etc.). Quarterly meetings between department management where upcoming project schedules and scope are discussed could help avoid misaligned implementation (i.e. damage to recently installed infrastructure by work from another department)and promote mutually beneficial projects. Coushit'r Progi'ci,i,s to Ince/irlt'/ e Ill/p;'ot'OJnt'Jl1S ro Increase Flood Resilience City Plan 2040 promotes the idea of green convenience. making it easy for residents and businesses to take actions that improve our environment. The City's Repetitive Loss Area Analysis contemplates creating a program to assist residents with making improvements to make their homes or businesses more resilient. As public infrastructure projects will not quickly address flood resilience for the entire community. flood resilience efforts should work to furnish flood prone small and mid-sized local businesses with resources to reduce risk and improve recovery, particularly in areas of high social vulnerability. The City could assess options for assisting homeowners and businesses in evaluating and supporting projects that improve flood resilience and reduce flood risk in the community. Ideally such a program would leverage state or federal funding to support resilience efforts of residents and business owners and work to furnish flood prone small and mid-sized local businesses with resources necessary to sustain operations during and after flood events. This strategy is especially important for businesses that he in areas of high social vulnerability. REFERENCES A. Morton Thomas and Associates, Inc (AMT). (2021). Preliminary Engineering Report For Flood Mitigation in the City of Roanoke's Central Business District(CBD). Bakkensen, L.A., Fox-Lent, C., Read, L. K., & Linkov, I. (2017).Validating resilience and vulnerability indices in the context of natural disasters. Risk Analysis, 37(5), 982-1004. Brodie, M., Weltzien, E., Altman, D., Blendon, R. J., & Benson, J. M. (2006). Experiences of Hurricane Katrina evacuees in Houston shelters: Implications for future planning.American Journal of Public Health, 96(8), 1402-1408. City of Roanoke. (2020). City plan 2040: City of Roanoke's comprehensive plan. ht as://w ww.roanokev go✓iDocumentCentc _Viev./15517/Crty-PI an-2040-PC-Draft-Rev-12142020 City of Roanoke. (2017). Downtown Roanoke 2017. (https:L* 'v vv_roanokeva.Ro✓i DocumentC rr ter/Vi 9569e Do .n ov-a-Roanok0 20.17 December-HS- 2017-as-amended?bidld= City of Roanoke. Emergency Management. (2007a). Flooding incident Annex. https://www.roanokeva.gov/DocumentCenter/VievV527/Plooding-PDF City of Roanoke (n.d.e) Urban Heat Island Effect. https://v°p.',o..roanokeva.gov/2720..Urban-Heat- isandEffectQ:, ex -Th= _20jrbar '_20Ceat 20sland 2Qef_fect _20is .20a'_ 20rca'- K er_e ce _20h ghei 20 e_ r trues _20 ti th%20r'ore 2Jinte nsr-_20r nfali=_20events. City of Roanoke (2018). Stormwater Advisory Committee Meeting Notes. Ctt5J7sv'vww_roanokeva go!/Docu"l r_tl entc Viet/ 113328/R.VRC Local-arid-Re onal-Storl'lti";ater- Acivsory-Committee-Meeting-Mi lL tes Clean Valley Council. (n.d.)About Us. fit s .'v,wv ciea ,'ley Q a +r r, -more City of Roanoke. (2017). Downtown Roanoke 2017. (httos://ww.roanokeva.got//DocumentCenter'Vre '9569/DoG^,nto:^.n-Roanoke-2017--December-18- 2017-as-amended?bidid= City of Roanoke. (n.d.e) Get Prepared- Roanoke's Prepareathon. httpsilwti vv.roanokeva ,oviDocumentCenter✓"Vie w,a191 Climates ActionPIan_F rll-Rev sed- 0a0717::-next Thy- ,,20prem sc20ot _20the ,20pro ram,in 20cornmunity%20carbon-b20dioxides20e missions City of Roanoke. Roanoke Stormwater. (2022). "RLA Outreach Letter" City of Roanoke. (n.d.f). Flooding In Roanoke: What Everyone Should Know. ht r s:/Av'ww.roanokeva.gov;DOc✓mentCenter Vie''N/10566/Flooding-in-Roanoke- City of Roanoke. Roanoke Stormwater (2022). "Are You aware of the flood hazards?(post card). Sharks. (n.d). https://bigbadcradshinyapps.io/RoanokeSHARKS, City of Roanoke. (2021). The State of Our Waters. https://indd.adobe.coma`vievi/58939d10-9cb2-435c-93ca-2b779a0e 34f3 City of Roanoke. Roanoke Stormwater. (2021). NFIP Community Rating System Repetitive Loss Area Analysis. ht ps: / tiny} roanokevp.Eov%DocumentCenter/V_ieA 1 16542;`Rgar oke-RLAa 2Q21- Climatedata.ca (n.d.) Best practices for using IDF curves. lw-..Y.e'J3-3 a e=c .'ce'bc _a i{ c,,irveY Cutter. S.L.; B.J. Boruff; W.L.Shirley. (2003). Social vulnerability to environmental hazards. Social Science Quarterly, 84(2), 242-261 Environmental Protection Agency [EPA]. (n.d.). CREAT Climate Change Scenarios Projection Map. nt ps://epa slaps aicbl com apes/Iv y Ser!_s, I ;ex htmliappld-3805293158o54846 9f73Cd63c6890e EPA. (n.d.)Streamfiow Projections Map. httos.,/eoa.naps.arcgls.com/aops'i 1apSeries'index.htmil?app d=48actSca136a49a298a60e31422d58f0 Ewea, H. A., Elfeki,A. M., Bahrawi, J.A., &AI-Amri, N. S. (2018). Modeling of IDF curves for stormwater design in Makkah Al Mukarramah region,The Kingdom of Saudi Arabia. Open Geosciences, 10(1), 954-969. Federal Emergency Management Agency(FEMA). Fema.gov. (2022). Hurricane and Flood Mitigation Handbook for Public Facilities- Fact Sheet 1.0: Roads. v-iw ..fema.go'. FEMA. Damage to Property? (2020, February). FEMA.gov. nttps:i/vvv',.fenla go‘,/fag/damage-property FEMA. National Flood Insurance Program: Frequently Asked Questions - Repetitive Loss. (2005, October).www.fema.gov. .fer'ago./pdf/1 ebdild/relic t,ve iossfads Lif Flanagan, B. E., Hallisey, E. J.,Adams, E., & Lavery,A. (2018). Measuring community vulnerability to natural and anthropogenic hazards:the Centers for Disease Control and Prevention's Social Vulnerability Index. Journal of Environmental Health, 80(10), 34. Flanagan, Barry E.; Gregory, Edward W.; Hallisey. Elaine J.; Heitgerd,Janet L.; and Lewis, Brian. (2011). A Social Vulnerability Index for disaster management. Journal of Homeland Security and Emergency Management, 8(1)(3). Flanagan, B. E., Hallisey, E. J., Adams, E., & Lavery,A. (2018). Measuring community vulnerability to natural and anthropogenic hazards:The Centers for Disease Control and Prevention's Social Vulnerability Index. Journal of Environmental Health, 80(10), 34. Greenberg, M. R. (2021). Measuring historical urban neighborhood sustainability: America's grand avenues. Sustainability, 13(3), 1358. Heckert, M., & Rosan, C. D. (2016). Developing a Green Infrastructure Equity Index to promote equity planning. Urban Forestry& Urban Greening, 19, 263-270. Heckert, M., Rosan,T., &Wood, D. (2021, September 8). Incorporating equity into green infrastructure planning. [Webinar]. Chesapeak Stormwater Network. https:/%chesapeakestor n,v.ater.net/resoJrce/recording-incorporating-equity-into-green-infrastr ucture- planr: ng/ IPCC. (2022). Summary for Policymakers [H.-O. Partner, D.C. Roberts, E.S. Poloczanska, K. Mintenbeck, M. Tignor, A. Alegria, M. Craig, S. Langsdorf, S. Loschke, V. Moller, A. Okem (eds.)]. In: Climate Change 2022: Impacts, Adaptation and Vulnerability. Contribution of Working Group II to the Sixth Assessment Report of the Intergovernmental Panel on Climate Change [H.-O. Partner, D.C. Roberts, M.Tignor, E.S. Poloczanska, K. Mintenbeck,A. Alegria, M. Craig, S. Langsdorf, S. Loschke, V. Moiler, A. Okem, B. Rama (eds.)]. Cambridge University Press, Cambridge, UK and New York, NY, USA, pp. 3-33, doi:10.1017/9781009325844.001. 59 Job, S. C., Harris, M., Julius, S., Butcher, J. B., & Kennedy,J. T. 2020. Adapting urban best management practices for resilience to long-term environmental changes. Water Environment Research, 92(12), 2178- 2192. Lieberman-Cribbin, W., Gillezeau, C., Schwartz, R. M., &Taioli, E. (2021). Unequal social vulnerability to Hurricane Sandy flood exposure.Journal of Exposure Science& Environmental Epidemiology, 31(5), 804- 809. Linscott, G., Rishworth, A., King, B., & Hiestand, M. P. (2022). Uneven experiences of urban flooding: Examining the 2010 Nashville flood. Natural Hazards, 1-25. Lowe, D., Ebi, K. L., & Forsberg, B. (2013). Factors increasing vulnerability to health effects before, during and after floods. International Journal of Environmental Research and Public Health, 10(12), 7015-7067. Madajewicz, M. (2020). Who is vulnerable and who is resilient to coastal flooding? Lessons from Hurricane Sandy in New York City. Climatic Change, 163(4), 2029-2053. McGee, K. (2021). A place worth protecting: Rethinking cost-benefit analysis under FEMA's flood-mitigation programs. U. Chi. L. Rev., 88, 1925.Morrow, B. H. (1999). Identifying and mapping community vulnerability. Disasters, 23(1), 1-18. Miro, M. E., DeGaetano, A. T., Lopez-Cantu, T., Samaras, C., Webber, M., & Grocholski, K. R. (2021). Developing Future Projected Intensity-Duration-Frequency(IDF) Curves:A Technical Report on Data, Methods, and IDF Curves for the Chesapeake Bay Watershed and Virginia. RAND. Miro, M., DeGaetano, A., Samaras, C.,. &Wood, D. (2021, August 12). Understanding the new Chesapeake By climate-change informed IDF curves. [Webinar]. Chesapeake Stormwater Network. attps //chesapeakestormwater netiresource, .'ebcast-record:,ng-understandin;-the-nev.- chesapeake-bay- c irate change .Form ed id` c rvesj Montalto, F., Hoover, F., Miro, M., Grove, K., &Wood, D. (2021, March 16). Climate change and extreme rainfall: Translating future projections into more resilient urban communities. [Webinar]. Chesapeake Stormwater Network. https:, `cnesapeakestcrmv,3ter.netfresource;recording-cl mate-chan; e-and- xtrem+ rgmfa t'anslztinE=Liur Jroiections-into 'Tyre resilient Jrbaf con'm n(ljes,% Roanoke Valley-Alleghany Regional Commission (2019). Regional Pre-Disaster Mitigation Plan Committee. naps `/jvarc Q gzv.Lpcontent.'uploads/2019205_'Appe.nd x A Con rnittee fv"eetir gs,pc1` Roanoke River Blueway. (n.d). Welcome to the Roanoke River Blueway. httvs.//wvNw.roanokerivcrblueway.org Thomas-Burton,T. (2021). EPA resources and strategies to address environmental justice challenges. International Public Health Journal, 13(4),495-502. Virginia Department of Conservation & Recreation. (2021). 2021 Grant Manual for the Virginia Community Flood Preparedness Fund. hrtps,/j w.dc .Virginia govIdiam saf t, inc loodp ains/docc ment,(2021_ CFPF-RIanual-Round2.pd" Virginia Department of Conservation and Recreation. Commonwealth of Virginia. (2021). Virginia Coastal Resilience Master Plan. https://www.dcr.vire.inia.cov,;crmp[plan U.S. Department of Housing and Urban Development [HUD]. (n.d.). HUD community resilience toolkit. nttos:J/files.HdexchanLpminfo/.esourcesJ-docunierts `HUD Corer n .ty-Resillant Toolkit.pdf University of Pennsylvania. "Facing Floods with Infrastructure." Risk Management and Decision Processes Center, 12 May 2020, 60 WDBJ (Gray Media Group, Inc.) (2021). Mudslide damages Southern Classic car wash in Roanoke. co-1 2021,01, 26 r r ,,ll i ^1 4-� Wood, D. (2021, May 20). Climate change vulnerabilities and resilient design considerations for storm water BMPs. [Webinar]. Chesapeake Stormwater Network. erurdir � nnate-ci arze-r�. nerab tie -anc-r s nt �,,.,�c�e_.:�ca:cst� r ...i�r re _U.,rc+` � � �� ent- de5 cn-cons;derat!ons-for stor r-i ater bn;,s% WSLS 10 (Graham Media Group). (2018). "Roanoke County residents recovering from Sunday's floods" ht_tos,'1w vwsls.cony/nee s,2018/'05 29/roanoke cosnty-residens—ecovenng-from-sndays-floods/ WSLS 10 (Graham Media Group) 2018. Portion of Blue Ridge Parkway closed due to landslide. nt ps.r A.rsls.con-, new loca12022/12.091portion-o`-blue-rici3 parkway-closed-ir roanoke-due to- andside/ 6 1 APPENDIX A—DC'R CROSSWALK This crosswalk is developed to assist with review of this flood resilience plan for completeness with the City's grant application. The plan elements included in the below table are based on the grant application submitted in the 2021 Community Flood Preparedness Fund grant round. Plan Element Plan Location Notes Acknowledge climate change and its Section 2.3 Climate Change The plan focuses on 5 key consequences, and base decision principles, one of which is making on the best available science climate change. Chapter 5 Principles of Flood Resilience Identify and address socioeconomic Chapter 3 People, Land, The plan focuses on 5 key inequities and work to enhance Economy, Equity principles, one of which is equity through adaptation and equity. protection efforts Chapter 5 Principles of Flood Resilience Utilize community and regional scale Chapter 4 Community The plan focuses on 5 key planning to maximum extent Engagement principles, one of which is possible, seeking region-specific community scale benefits. The approaches tailored to the needs of plan builds on City-wide and individual communities Chapter 6 Efforts to Date watershed specific planning efforts and included a robust public outreach campaign. Understand the fiscal realities and Section 6.5 Funding The plan focuses on 5 key focus on the most cost-effective principles, one of which is solutions for the protection and economy and land use. adaptation of our communities, Chapter 7 Recommended Projects for Flood Resilience Cost-effectiveness of projects businesses, and critical is a major component in infrastructure. The solutions will to project evaluation in the plan. the extent possible, prioritize effective natural solutions. Nature-based solutions/green infrastructure is also major component in project evaluation in the plan. Recognize the importance of Chapters 5 Principles of Flood The plan focuses on S key protecting and enhancing nature- Resilience principles, one of which is based solutions in all regions, natural nature-based approach. 62 coastal barriers and fish and wildlife Nature-based solutions/green habitat by prioritizing nature-based Section 6.4, Projects infrastructure is a major solutions. component in project evaluation in the plan. Chapter 7 Recommended Projects for Flood Resilience The plan is project-based with Chapters 5 Principles of Flood The plan focuses on flood projects focused on flood control and Resilience resilience throughout and has resilience. 5 key resilience principles. Section 6.4, Projects Chapter 7 Recommended Projects for Flood Resilience The plan will incorporate nature- Chapters 5 Principles of Flood The plan focuses on 5 key based infrastructure to the maximum Resilience principles, one of which is extent possible. nature-based approach. Nature-based solutions/green Section 6.4, Projects infrastructure is a major component in project Chapter 7 Recommended evaluation in the plan. Projects for Flood Resilience 63 APPENDIX B—FLOODPLAIN REVIEW Floodplain Review(Residential and Conunetcial h SOP attached in the following pages. 64 Procedure Name: Procedure : FP-001 Revision =: 0 Floodplain Review !NW (Residential and Commercial) Implementation Date. ROANOKE Last Review/Update Date: Approval: Procedure Owner: Page: 1 of 15 1. Purpose Describe the overall process for reviewing permits that are located on parcels that are at least partially within the Special Flood Hazard Area or Floodplain. 2. Scope The scope of this procedure is based on the development, partial development or redevelopment of a parcel for commercial or residential purposes. The development is subject to the requirements of Section 36.2-333. Floodplain Overlay District (F). This review will take place concurrently with other relevant reviews for the development (zoning, building. E&S. etc.) This procedure applies to the Permit Center. Zoning Administration. Zoning Review. Building Review, and Planning and Building Inspections function in the department. 3. Permit Types/Subtypes This procedure applies to the following permit types and the associated subtypes. • Residential New (RNEW) • Residential Addition (RADD) • Residential Repair/Remodel (RMRP) • Residential Deck Porch (RDKP) • Residential Accessory Structure (RACC) • Commercial New (CNEW) • Commercial Addition (CADD) • Commercial Repair/Remodel (CMRP) • Commercial Deck/Porch (CDKP) • Commercial accessory Structure (CACC) • Subdivision (SU) • Comprehensive Plan (CP) This procedure will not apply to any trade permits that are in-kind replacements of existing system unless the upgrade is determined to be a substantial improvement or part of a substantial improvement to the building. However. all NEW trade permits must meet the NFIP requirements which mean elevating those systems 2 feet above the BFE. Procedure Name: Procedure FP-001 Apri.11Mr, Revision =: 0 Floodplain Review IOW Implementation Date: (Residential and Commercial) ROANOKE Last Review;Update Date: Approval: Procedure Owner: Page. 2 of 15 4. Prerequisites • A signed and sealed elevation certificate has been provided with the permit application. • A site plan. with floodplain/floodway boundaries shown on the site plan. has been submitted with the application. • Any flood-proofing certifications have been signed and sealed certifying that dry or wet flood- proofing that is proposed meets Building Code Standards for the floodplain. 5. Initialized from: Building and Zoning permits are typically initialized from an address. However. some permits may be appropriate to initialize from a building. This is particularly important for floodplain review. If multiple buildings under one address are located within a floodplain and are on the same parcel. it is important to make clear which one of the building/s the permit is for. 6. Responsibilities • Permit Technicians - Permit initialization. assignment of reviews. document management (ensures that elevation certificate has been provided upon initialization). • Zoning Floodplain Reviewer/Administrator -Review project sites to ensure compliance with Section 36.2 -333 Floodplain Overlay District (F). Checks to verify accuracy of the Elevation Certificate. In some instances. checks to see if the permit constitutes a substantial improvement to a building. Determines whether an as-built survey or a post-construction elevation certificate is on file before issuance of a CO. • Building Floodplain Reviewer/Inspector - Review of building plans for flood proofing/elevation data accuracy. Determines that the Flood proofing Certificate is accurate and that the flood proofing was installed correctly. 7. Procedure The floodplain review process must ALWAYS begin with a zoning determination of the use of the new structure, addition. or any other type of development associated with the permit application. This informs reviewers as to changes of use and also allows reviewers to determine if new proposed uses are allowed within certain areas of the floodplain overlay. Certain uses are non-starters for permitting approval in developments or re-developments within the F oodway. Changes of uses within the floodway may require a Special Exception to change from one non-conforming use to another. After use has been deemed to be compliant. see attached flow chart for the rest of the review process. This procedure is an assembly procedure. based on other defined. detailed procedures for specific tasks. 8. References • Zoning Ordinance. Chapter 36.2 of the Code of the City of Roanoke (1 979). as amended. • Section 36.2 -333 Floodplain Overlay District (F) • Stormwater Management Ordinance. Chapter 1 1 .6 of the Code of the City of Roanoke (1 979). as amended. • Uniform Statewide Building Code. Procedure Name: Procedure =: FP-001 Revision =: 0 Floodplain Review .4/1110 Implementation Date. (Residential and Commercial) ROANOKE Last Review/Update Date: Approval Procedure Owner: Page: 3 of 15 9. Definitions Substantial Improvement- Any reconstruction. rehabilitation. addition. or other improvement of a structure. the cost of which equals or exceeds fifty (50) percent of the market value of the structure before the start of construction of the improvement. The term does not. however. include either: 1 . Any project for improvement of a structure to correct existing violations of state or local health, sanitary. or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary to assure safe living conditions, or 2. Any alteration of a historic structure. provided that the alteration will not preclude the structure's continued designation as a historic structure. 3. Historic structures undergoing repair or rehabilitation that would constitute a substantial improvement as defined above. must comply with all section requirements that do not preclude the structure's continued designation as a historic structure. Documentation that a specific section requirement will cause removal of the structure from the National Register of Historic Places or the State Inventory of Historic places must be obtained from the Secretary of the Interior or the State Historic Preservation Officer. Any exemption from section requirements will be the minimum necessary to preserve the historic character and design of the structure Base Flood Elevation - The water surface elevations of the base flood. that is, the flood level that has a one (1 ) percent or greater chance of occurrence in any given year. The water surface elevation of the base flood in relation to the datum specified on the community's flood insurance rate map. Add more based on current projects - encroachment. etc 10. Time Limits • Intake. initialization and scanning of documents - Completed at counter. within next business day for electronic submissions. • Initial Zoning/Site Reviews - Complete and provide comments within 10 days of initialization. • Initial Building Plan Review - Complete and provide comments within 10 days of initialization (5 days for residential permits). 11. Revisions Date Description of Revision Procedure Flow Chart: Zoning Floodplain Review- Commercial Start ROANOKE Customer submits Building and Zoning permit application Procedure : FP-001 Page: 4 of 1 5 y Permit Initialization Permit Technician • Identify project scope. permit type/subtype Required Submittals • Check/link prerequisites • Applicable permit application • Assign reviews form • Site plan with floodplain/floodway •• Assesssse of units feess e indicated on the site plan • f • Building plan (with sealed drawing Scan and/or supload documents confirming dry/wet flood-proofing • Note document location if proposed - only allowed on non-residential structures) • Signed and sealed elevation certificate with date • Total valuation of the proposed project � Zoning Use Determination Zoning Floodplain Reviewer • Identify zoning use of the �--_ property • Identify if development is C occurring in regulatory floodway • Identify any change of use • Determine if use is permitted in the floodway • IfPlan Revision/Resubmission new floodway.de any use nt t Applicant any use not permittedwill result in Plans revised to address comments e permit denial. • If change of use in floodway. applicant will need to submit application to BZA. prior to Resubmission Processing permit review Permit Technician • Check for scope change • Add reviews • scan and/or upload • If hard copy, add resubmission to file Zoning Floodplain Building Review Floodplain Review T V A B ze. -••,71.--t- 1 1:-, ; ' /\' .-..-. : ,'' \ -i. :;-• 2.' ---47- -3.--.-..•:,--4 :-.•.- 2: i t., z .v- ,- - ± .". .—. -E L - 5 .„ 5_ / \ •----* = " -- -- _ 5 \ &... -1 i---- ,-- - - E <-, ---- = ' 5 ..5.- 7/ _ _ 2 f .. .0......, e . -- -', _, ', f '.. / - ...- / \ - r. / -_- -.- .: ‘., 1.-.. .7.. 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L = __ , E ••:: \ \‘ Procedure Flow Chart: _AM.,' Conditional Letter of Map ROANOKE Revision Review Process Procedure =: FP-001 Page: 10 of 1 5 Cl()Pv'f{ 44 CFR 65.12: "When a community proposes to permit encroachments upon an adopted regulatory floodway which will cause base flood elevation increases in excess of...(0.00 ft in a floodway) and/or [0.1 ft in a floodplain]...the community shall apply to the Administrator for conditional approval of such actions prior to permitting the encroachments to occur..." 44 CFR 60.3(d)(3): "In the regulatory floodway. communities must prohibit encroachments, including fill. new construction. substantial improvements. and other development within the adopted regulatory floodway unless it has been demonstrated through hydrologic and hydraulic analyses performed in accordance with standard engineering practice that the proposed encroachment would not result in any increase in flood levels within the community during the occurrence of the base flood discharge." Requirements: 1 . Applicant must submit a MT-2 Form from FEMA a. Describes data requirements for request b. Helps applicant organize submittal c. Allows for community involvement early on in the revision process 2. Include "No-Rise Certification a. Floodplain Manager will require that the applicant's engineer certify that there will be no rise in flood heights due to any development within the floodplain. b. The Community is required to review and approve the encroachment review ("no-rise- certification). however may request technical assistance and review from the FEMA Regional Office or state NFIP Coordinator. If this alternative is chosen. the Community must review the technical submittal package and verify that all supporting data are included in the package before sending it to FEMA. Minor projects: Some projects are too small to warrant an engineering study and the certification. Many of these can be determined with logic: a sign post or telephone pole will not block flood flows. A driveway. road or parking lot at grade (without any filling) won't cause a problem. either. Building additions. accessory buildings. and similar small projects can be located in the conveyance shadow. This is the area upstream and downstream of an existing building or other obstruction to flood flows. Flood water is already flowing around the larger obstruction. so the addition of a new structure will not change existing flood flow. Upstream is measured at an angle of 1-to-1 . downstream is measured at an angle of 4-to-1 . c. To support a "No-Rise / No-Impact- certification for proposed developments encroaching onto the regulatory floodway. a community will require that the following procedures be followed: i. Currently Effective Model Furnish a written request for the step-backwater hydraulic model for the specified stream and community. identifying the limits of the requested Procedure Flow Chart: 414P -Ns iggit 1 Conditional Letter of Map ROANOKE Revision Review Process Procedure : FP-001 Page: 11 of 15 data. A fee will be assessed for providing the data. Send data requests to: Federal Emergency Management Agency http://www.fema.gov.fhm/st_order.shtm or to: MOD RMC Region 4 Faxed to (678) 459-1030 to the attention of: `Back-up Technical Data Request' ii. Duplicate Effective Model Upon receipt of the step-backwater hydraulic model. the engineer should run the effective hydraulic model to duplicate the data in the effective FIS. iii. Existing Conditions Model Revise the duplicate effective model to reflect site-specific existing conditions by adding new cross-sections (two or more) in the area of the proposed development. without the proposed development in place. Regulatory floodway limits should be manually set at the new cross-section locations by measuring from the effective FIRM or FBFM. The cumulative reach lengths of the waterway should remain unchanged. The results of these analyses will indicate the base flood elevations and the regulatory floodway elevations for the effective hydraulic model revised to incorporate existing conditions at the proposed project site. iv. Proposed Conditions Model Modify the existing conditions models to reflect the proposed development using the new cross-sections. while retaining the currently adopted regulatory floodway widths. The overbank roughness parameters should remain the same unless a valid explanation of how the proposed development will impact the roughness parameters is included with the supporting data. The results of this floodway hydraulic model will indicate the regulatory floodway elevations for proposed conditions at the project site. These results must indicate NO impact on the base flood elevations. regulatory floodway elevations. or regulatory floodway widths shown in the duplicate Effective Model or in the Existing Conditions Model (items ii and iii above. respectively). The "no-impact" analysis along with supporting data and the original engineering certification must be reviewed by the appropriate community official prior to issuing a development permit. The original effective FIS model. the duplicate effective FIS model. the Existing Conditions Model. and the Proposed Conditions Model should be reviewed for any changes in the base flood elevations. regulatory floodway elevations and floodway widths. The "No-Rise / No-Impact' supporting data should include. but may not be limited to: 1 . Copy of the currently effective FIS hydraulic models (legible hard copy and a disc (if available)) 2. Duplicate effective FIS hydraulic models (hard copy and a disc). 3. Existing conditions hydraulic models (hard copy and a disc). 4. Proposed conditions hydraulics models (hard copy and a disc) 5. Annotated effective FIRM or FBFM and topographic map. showing regulatory floodplain and floodway boundaries, the additional cross-sections. and the site location along with the proposed topographic modifications. 6. Documentation clearly stating analysis procedures. All modifications made to the duplicate effective hydraulic models to correctly represent existing conditions. as well as those made to the existing conditions models to represent proposed conditions should be well documented and submitted with all supporting data. 7. Annotated effective Floodway Data Table (from the FIS report). 8. Statement defining source of additional cross-sections. topographic data. and other supporting information. 9. Cross-section plots of the additional cross sections for existing and proposed conditions hydraulic models. Procedure Flow Chart: Conditional Letter of Map Revision Review Process ROANOKE Procedure =: FP-001 Page: 12of15 10.Certified planimetric (boundary survey) information indicating the location of structures on the property. 1 1 . Hard copy of all output files. 1 2.Clear explanation of how roughness parameters were obtained (if different from those used in the effective hydraulic models). 13. Engineering certification (sample attached). v. The engineering "No-Rise / No-Impact- certification and supporting technical data must stipulate NO impact or NO changes to the base flood elevations. regulatory floodway elevations. or regulatory floodway widths at the new cross-sections and at all existing cross-sections anywhere in the model. Therefore. the revised computer model should be run for a sufficient distance upstream and downstream of the development site to insure proper "No-Rise / No-Impact" certifications. Procedure Flow Chart: Substantial Improvement/ ..0101111 ROANOKE Damage Procedure : FP-001 Page: 1 3 of 1 5 Substantial Improvement- Any reconstruction. rehabilitation. addition, or other improvement of a structure. the cost of which equals or exceeds fifty (50) percent of the market value of the structure before the start of construction of the improvement. The term does not. however. include either: 1 . Any project for improvement of a structure to correct existing violations of state or local health. sanitary. or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary to assure safe living conditions. or 2. Any alteration of a historic structure provided that the alteration will not preclude the structure's continued designation as a historic structure. 3. Historic structures undergoing repair or rehabilitation that would constitute a substantial improvement as defined above, must comply with all section requirements that do not preclude the structure's continued designation as a historic structure. Documentation that a specific section requirement will cause removal of the structure from the National Register of Historic Places or the State Inventory of Historic places must be obtained from the Secretary of the Interior or the State Historic Preservation Officer. Any exemption from section requirements will be the minimum necessary to preserve the historic character and design of the structure Procedure Flow Chart: 40"- i0Substantial Improvement/ 01110 ROANOKE Damage Procedure : FP-001 Page: 14 of 1 5 Process_for determinin.gSubstantial Improvement Substantial Damage 1 . If any of the three (3) items listed on the previous page match the description of the project. the project is not subject to the substantial improvements review process. 2. Determine the "Improvement Value' on the property (assessed value of the building). This can be done through the GIS website. An example of how to determine the improvement value can be seen below. If there is a discrepancy between the applicant's valuation of the building and the valuation as prescribed by the Tax Assessor's office. the applicant will be informed that an appraisal made by a licensed appraiser according to appraisal laws and regulations could be an option for them to raise this assessed valuation of the building. thereby allowing for potentially more improvements to be made before reaching the 'substantial improvement/damage" threshold. It is important to note that the appraisal should only be accepted if the study was done prior to any improvement/damage. ? x • - c �. Ait't �� -40 2. Open Trak-It and search under the parcel for all building permits. trade permits. or other permits that pertain to improvements to the specified building within the past 5 years. Tally the sum of all of the building costs related to those permits. If there are more than 5 permits that were completed during this time. create an excel spreadsheet that tabulates the cumulative cost and save it under attachments at the address level. Additional information about what should and should not be included in the costs associated with an improvement/damage project can be found in the FEMA Floodplain Management Handbook. 3. Divide the sum total cost of all permits over the past 5 years found in Step 2. in addition to the current project cost of improvement damage. by the assessed value of the structure in Step 1 . If this value is more than .50. then the applicant will need to improve Procedure Flow Chart: 4es' NI .../11119 Substantial Improvement/ ROANOKE Damage Procedure #: FP-001 Page: 1 5 of 1 5 the structure to FEMA floodplain compliance. For residential structures. this means elevating the bottom of the first floor to the Base Flood Elevation. plus two feet. For Commercial buildings. the structure shall either be elevated or flood-proofed to the Base Flood Elevation. plus two feet. 4. Whenever our Department initiates a substantial improvement request. the applicant will be made aware that the improvement will be considered a substantial improvement. if the applicant moves forward. a note will be created on the parcel that indicates that a substantial improvement is being sought. The floodplain manager will also be made aware so that they can report to FEMA about the resulting substantial improvements and a log of the review process will be saved in Trakit. the City permitting software database. APPENDIX C—EDUCATION AND OUTREACH Breakdown of Education and Outreach Regional Working Groups and Committees The City works with statewide agencies. other localities municipalities. and stakeholders in the form of Committees to stay informed on regional water resource management topics. issues and goals. which include flooding and stormwater improvement initiatives. Once organized. these initiatives can then be passed onto residents to inform. and sometimes take action with preventative or enhanced water-related measures. Rowioi-e River Blueirav Committee Formed in 2013 to promote planning. tourism. and outreach affairs in relation to the Roanoke River. and now a formal Committee with voting members under the Roanoke Valley Area Regional Commission. The group combines the City of Roanoke.Roanoke County. surrounding cities and counties. the National Park Services and others. The committee helps to organize events that promote awareness. stewardship. and education about the Roanoke River. Srorimrarer.Adi liorr Committee iRCStt:-ICl The group combines the City of Roanoke.Roanoke County. surrounding counties. agencies. and continues to grow. This committee discusses current needs for floodplain management and infrastructure projects related to stormwater in conjunction with state and federally mandated stormwater requirements (City of Roanoke. ?01Si. Regional Pre-Disaster Mitigation Planning Committee The City of Roanoke. the County of Roanoke and several other localities participate in this committee to keep their residents informed and prepared for natural disasters through hazard nutigation planning such as the 2019 Regional Hazard\litigation Plan which provides critically important information about flooding (Roanoke Valley-_alleghanv Regional Commission. 2019). C iri_eii Advisory Committees Citizen advisory committees are utilized as needed for Citywide planning projects. Committees are comprised of a diversity of professionals and city residents and are established to review and provide feedback on the City's planning goals. As an example. this was utilized in City downtown planning of 2013-2017. Public Education Events The City also participates in. as well as sponsors.educational events to both educate and engage the comIhhunity in local water quality and flooding issues.Often this occurs in partnership with local organizations or non-profits. such as the Clean Valley Council. These events span a wide range of formats to reach diverse comm unity interests. Clean t'm/r Dais - Roanoke Clean Valley Council(C<'C) organizes "C'lean Valley Days" twice each year where local roads and water ways are cleaned up by volunteers. Green Academy- Every year. the City joins forces with the Western Virginia Water Authority and Clean Valley Council to hosts a ;-week Green Academy with specific sessions that address water quality. conservation. stormwater management and BMPs. SO Ein/roiti!,eurof Sul!i!!tirs -Ellvlfolnilental Summits have been organized to educate the public on environmental issues and engage the community with planning of environmental outreach efforts. Asa result of the 2018 summit. "Roanoke Clean and Green"was formed. This group of volunteers help to spread the word on-green initiatives and best practices within the community. Roanoke PrcpnreorI on - Event hosted by the City during National Preparedness Month. in partnership with Emergency Management and Fire-EMS. to Highlight local topics on floodplain management and flood mitigation for the community. Stori!tclrc!in Stoic-fling- CVC helps lead a storm drain stencil marking program where volunteers are trained to do hands-on stenciling work on drainage inlets. Accompanied with this training is education not only about storm sewer inlets. but about water quality as a whole: local streams and rivers. and watersheds. Citi_en Science-Partnering with CVC.C. Storinvv ater sponsors a citizen science program to monitor water quality and benthic macroinvertebrates. Residents learn about local water quality at the stream. river and watershed level. Sror!,n,'uter it orlisliops -Partnering with EVE'. Storunwater sponsors workshops on water quality and stormwater management and offers rain barrel workshops during certain times throughout the year Public Art Projects - Partnering with the Roanoke Regional Arts commission. Stormwater sponsors public art projects to engage the public creatively to learn about and help creatively communicate water quality and other stormwater issues. Examples include inlet art. murals. photography. and jingle competitions. Public Educational Outreach (Mail Delivery.Virtual and Other) A regular part of City functioning is informing and educating residents with pertinent information. This is done in a variety of formats as necessary according to the information and relevant audience. including taking accessibility and luclusivlty into coisider'aIion. Interpretation and translations services and resources are available to City residents and visitors regardless of the language they speak. It is the policy of the City of Roanoke to ensure that limited English proficiency individuals have meaningful access to all services. programs. and activities. ,\-orilicar±oos • Repetitive Loss Area - Repetitive Loss Area Analysis has been introduced to the City public in a letter mailed out last year to residents that are located within Repetitive Loss Areas. Additionally, this letter describes the NFIP. CRS program. and provides resources such as flood preparation steps. online flood plan maps. and the suggestion for permanent protection measures against floods. This letter also leads recipients to a Repetitive Loss survey that can be taken to evaluate possible Repetitive Loss properties. This survey helps the City to further identify Repetitive Loss Areas.which caii then result in specifically tailored mitigation projects and or more grant funding provided by FERIA for various flooding solutions. • Special Flood Hazard Area - Annual mailer to approximately 360 real estate agents. lenders and insurance agents. Post card titled "Are you aware of the flood hazards?". which provides resources for agents and lenders to share with property owners that possess properties within Special Flood Hazard Areas. Ptrblicuuoiis • Flooding in Roanoke - Annual brochure mailed to all residents and businesses located within the Special Flood Hazard area and or a Repetitive Loss Area. The brochure promotes flood insurance. provides flood protection information. tips for flood preparedness including actions to take to reduce SI flood damage to a home or business. flood map information services. and information about the natural drainage systelll and the importance of protecting natural floodplain functions. • State of Our Waters—Mailed to all Stornlw'ater fee payers. about 2. 00 addresses. and available in public at City libraries and the City Municipal Building. Information includes local and national data on water pollution and climate change: new projects that relate to water quality such as stream restoration and infrasulucture projects: floodplain preparedness information. and ways that the local community can help. • Flood Preparedness and Recovery Guide —Brochure containing Disaster Response Resource Information. and important messaging_ such as ..Turn Around. Don't Drown". The brochure provides a list of important resource phone numbers for emergencies and non-emergencies. as well as links to resources about flood response. residential flooding. special needs. and recovery after a flood. i'ii'rtiol Tools • Social Media -City's social media platforms include Facebook. Instagram. X (formerly Twitter) and Nextdoor. Through these platforms. information about specific floodplain and resilience issues including flood hazards: insuring property against flooding incidents: how to protect people and property from flooding hazards: responsible flood resistant development: and the importance of protecting natural floodplain functions is shared with the public. • \Vehsite—The Cite maintains a public facing website with information on flood zones and insurance. flood safety. preventing flood damage. flood warnings. flood management. emer,Tencv preparedness. City events. and staff directories. • SHARKS App - The City has funded a public information web-based application known as Stream Hydrology and Rainfall Knowledge System(SHARKS). Sharks relies on a system of raw gauges. t-SGS data. and automated computations incorporated into a website that allows you to determine past rainfall data and or can determine areas that are experiencing a flood event in real time. This information is available to the public and can advise locals on what roads to avoid during storm events. This rainfall data can also be instrumental in further research to show hotspots of flood-prone areas. S2 APPENDIX D —PROPERTY ACQUISITION Property Acquisition SOP The City of Roanoke. must at times acquire certain real property rights from private owners to achieve annual and long-term program objectives of varying master plans and capital projects. These rights include the acquisition of vacant properties. and the acquisition and demolition of structures. This outlines the procedure for City staff to engage private property owners in voluntary sales of their property, ensure full transparency in the acquisition process. leverage resources for fair and equitable treatment of properu.' owners and their tenants. and adhere to land preservation requirements of all properties acquired. 1. Letters of Interest and Voluntary Participation Once a property has been identified as high priority to achieve overall objectives of a project or program, the Department Manager or Project Manager shall coordinate with their Economic Development Department representative to initiate contact with the property owner. This ..Letter of Interest" should give an overview of the need for the property. the future use of the site. and listed source of funding. This LOI will not include a certified offer, City projects must gain City Council approval to obtain all property rights from private owners. The goal of the LOI is to gage interest from the owner(s). that would warrant submission to Council. This also provides a personal approach to owner engagement on each project. For projects funded by the Virginia Department of Emergency Management. FEMA. or other state agencies that are federal backed. a Voluntary Participation Agreement must be signed by each property owner for grant application submittal. This agreement demonstrates interest of the property owners, serves as support for readiness to proceed on the project. waives the rights of relocation for owners, protects the rights of the tenant. and reinforces the voluntary nature of each acquisition. The Voluntary Participation Agreement for FEMA's FMA. PDMI. and HMGP grants is attached as Exhibit A. 2. Appraisals. Offers and Negotiations. and Sales Agreement If a property owner responds positively to the Letter of Interest, a submittal to City Council for approval of acquisition is required. Pending the project schedule. owner expectations. and time of Council approval: the project manager may also concurrently work with the Economic Development Department to hire a third-party appraiser to ensure fair and objective value estimation of the property. The third-party appraiser coordinates a visit to the property. and provides a detailed report to the City and property owner at no cost to the owner. The appraised value reflects the current fair market value for the property. and is the basis for the offer letter. As this is a voluntary agreement. the property owners have the right to negotiate a different purchase price. and it is the City`s right to accept. decline. or renegotiate this counter-offer. It should be noted. the City is required to purchase each property at either the tax assessed or appraised value. whichever is higher. If the acquisition is funded through a grant. the appraised value is the amount in which can be reimbursed. If a property owner exercises their right to negotiate for a higher purchase price. the City must determine if paving l000 o of the difference between appraised value and final offer meets cost benefit. Once a final price is agreed. City attorney's office will prepare closing documents and sales agreement. 3. Uniform Relocation Act S If there are active renters at the property. the Federal Uniform Relocation Act may apply. Form II URA Relocation Assistance for Tenants Fact Sheet is included as Exhibit B to assist in determining when a tenant may be eligible. 49 C FR 24.402 (part of the federal regulations governing the Uniform Relocation Act). requires the City to provide relocation funds for the tenant and ensure their new dwelling is decent. safe. and sanitary in addition to being comparable to their current rental. Working closely with the tenants in their relocation, assisting in identifying a new dwelling that meets all federal grant requirements. and ensuring the new dwelling is decent. safe. and sanitary aligns with the City's goals of equitable treatment of both property owner and tenant. All of the tenant's rights are outlined in the Federal Uniform Relocation Act. 4. Land Preservation and Deed Restrictions In the sales agreement for each acquisition. an exhibit is included that furthermore restricts the deed from sale. development: maintaining the parcel as open space. An example of the deed restrictive language is included as Exhibit C'. with an excerpt as follows: ..Federal program requirements consistent with 44 C.F.R. Part SO.the Grant Agreement. and the State- local Agreement. the following conditions and restrictions shall apply in perpetuity to the Property described in the attached deed and acquired by the Grantee pursuant to FEMA program requirements concerning the acquisition of property for open space: a. Compatible uses. The Property,shall be dedicated and maintained in perpetuity as open space for the conservation of natural floodplain functions. Such uses may include: parks for outdoor recreational activites: wetlands management: nature 1 PG 129b:: 18 22 reserves: cultivation: grazing: camping (except where adequte warning time is not available to allow evacuation): unimproved, unpaved parking lots: buffer zones: and other uses consistent with FEMA guidance for open space acquisition. Hazard Mitigation Assistance. Requirements for Property Acquisition and Relocation for Open Space. b. Structures. No new structures or improvements shall be erected on the Property other than: i. A public facility that is open on all sides and functionally related to a designated open space or recreational use: ii. A public rest room: or iii. A structure that is compatible with open space and conserves the natural function of the floodplain. including the uses described in Paragraph l.a.. above. and approved by the FEMA Administrator in writing before construction of the structure begins." 84 APPENDIX E —COMMUNITY SURVEY This Appendix contains Figures that portray the results of the community survey and map that were open from January 2023 through March 2023 for public input and resulted in 160 responses. 41, • .,VEFfG A• VCIN;Esrnr,HERE,Gamin.n.safe rash, oTechno!•••$es,tnc.., eSru Resilience Plan Survey Responses s� Please identify your age bracket. 146 responses •Ulder 18 • 18-39 --4*reVa6 .: 24.7% 0 66+ 7.6 -'-fi'l ,,i,tellitkt. tift -;.„- t:- is ..._:—.... 32 9% Please identify your race(select all that apply). 146 responses li American in n aia or A aska Native 1 10 7'.01 Asian or As'an Arneritsar 2 il 4 Black or African Amer car 9(6 2], Natve Hawaiian or Pacific Isla 1 (0.7',) :Vt-iitLi or Caucasian 123(84 2-, Prefer not,ci sa. 10 i6 8 i i Hispanicd_atinx 1 :0 7-.-I Adopted 1 ir,Piii Latino 1 ,0 7'-',:-) italler 1 *i ) Do you live in the City of Roanoke? 145(ez,Nns,r,s • Yes •No 12.3% 87.7% S6 If you live in the City please provide your zip code. If this does not apply,please type 'N/A'. 46 -'s, 5 20 I1.:'7- ) 15114 3-1.1 11 i75 ,, 8. i-Ir 1*-1 5 i3 4,-,) 8(55'0 1 ,c:7'-1 ''(1.411)-74 , 71 07 ''71 '07 0.1 • 7- - , ,071,971 67-- _• _AIM,........., ,......, -..........__.........._,........__,...,..,_ .........,._-.....- 22!,0 i 24012 24444 240 471) 24018 24005 24127 24175 N A NA Please identify your occupational status. 146 responses ,., 4-41-WcA, 1 • StrL,dent:0,, 4 Full-time employed -;-4:40$6.Ak- • Palt-bme employed ,-'. d,:t.tc-z-F-4*,-.4:r" .----- ------ • RCTIf,.-ti -'j''j'4(VC17VAAV,74,4_, • Disableo Y.:;V:tiWiii4WactMitifif-.-- •dsabled - tittiOralgitlaglar ::, Self employed -VS.'1:ittiPtZi4aart,!-", • Bus ness oAner How much of a challenge do you feel flooding poses to your community currently? 145 responses • Not a chaderige, 24.1% • N1,nor challenge ,i.; Nhderate challenge ---......... •lb s Exerhouscrai:reenge , —001111111 !:eme chande 13.8% S- How much of a challenge do you feel flooding poses to your community in the next 20-40 years, given climate change? • Nor 3,:ra€ienge c 51,4% Seanris c1,alier'4e Ertreme challe^ae What type of flooding hazards have you witnessed in your community? Select all that apply. 146 responses Extreme sto€msrflash floods 91 162 3`61 Developmentconstruction taus 46(31 Rainfall or local drainage probl_. 115 Channelrbank erosion 47 t32 2 10 R;ver,creek flooding 96(65 8',11 None III 3 t2.1°rot All of the above 32 i21 Creeks not dredged to remove I 1 1b.7cC,1 Street pooling excess running M 110 Businesses and homes flooded I 1 t0 71c Blocked storm drains( 1 10 Clogged storm drainage I 1 lb 7°=„ 75 D- t'25 Has your home ever flooded? Has your business ever flooded? 14eresponses • Yes •7,,:- •No .�k.._ 73.3% 93 2'5 26.7% S4 What type of property damage have you experienced resulting from a flood event? (select all that apply) 146 responses Basement flooding 56(38.4%) First floor damage inside home I! 4 (2 7''%%) Structural or foundation dam 16(11-4,) Siding, roofing,windows, do .. 12 Plumbing. sewer,or septic d . 1111111111111111111111111111111111111111111 14 (9 6%) Utility damage(hvac.electric. 8(5.5%) Damage to secondary buildi. .1111111111 15(10 3%) Damaged/'rotting wood(exte.. 18(12.3%) Moldlmildew problems due t-_ 28(19.2°-0) Standing water on property( - 32 (21 9%) Loss of vegetation(trees, sh 15(10.3°V0) Soil washout or erosion dam... 20(13.7%) Debris/trash deposits 38(26°-0) Street flooding 49(33.8%) Vehicle damage due to flood. . 3(2.1%) I have not experience any pr. ; 48(32 9°,0) I had to pile up soil, rock, an.. ■ 1 (0.7%) My street is more elevated a _■ 1 (0.7°%,) Erosion exposed water and__.■ 1 (0 7%) I am new to Virginia, 1 (0.7%) 0 20 40Sn What type of negative impacts have you experienced resulting from a flood event? (select all that apply) 146 responses Damage to transportation ne. 90(61.6%) Loss of electricity phone or I. . 43(29.5%) Lack of access to clean drin... 7(4.8%) Injury. illness. and or cancer...IIIIIIIII 8(5.5%) Limited access to services(... 25(17,1%.) Damage to personal posses .. 18(12.3% Sewer overflows 31 (21.2%) Inability to perform work duties 14(9.6%) Riprap damage!soil loss du 111111111111111111111111111111111111 24 (16.4"4.) Vibrio.E coli/Waterborne illness I 2(1.4%) Mental healthr'Anxiety 34(23.3%) Debris/Trash deposits need t. . 60(41.1%) Evacuation!Temporary hous .11111 4(2.7'%0) I have not experienced any . 20(13.7%) Often! 1 (0.7%) Standing water. blocked side...1 1 (0.7%) Water flood in the street with 1 1 (0 7°,0) Water intrusion in basement' 1 (0 7%) 1 20 4() 8u 100 Do you currently have any prevention or mitigation measures in place on your property(ies)''(select all that apply) 116 responses Flood insurance 23(15 8%) Elevation of property and .. 28 i 19 2%) Use of flood-resistant mat . 17(11.6%) Floodproofing of property. 25(17 1%) Installation of flood vents i _ 2(1.4%) Generator usage during a . 17(11 6ro Installation of a sump porn . 35(24%n%o) Installation of a sewer-bac ..MIEN 5(3 4%) Use of flood-resistant insul MIME 5(3.4•'.%) Green Infrastructure(rain_. 26(17 8'10) French drains'yard drains 30(20 5''i1) Berms!ditchesiswales or I 19(13%) Riprapierosion control me ..IMMUNE. 7(4 8°7%) Water collection(rain Barr... 19(13%) Soil replenishment/fill 14(9.6%) My property does not hay .. 40(27 4% dehumidifier in basement." 1 (0.7%) Live on top of a hill■ 1 (0 7%) Doesn t worry even after a .■ 1 (0 7%) I rent so I can't change the -i 1 (0 7%) Weather resistant paint on N 1 (0 7%) New gutter.IN 1 (0 T16) have hD to replace the p .■ 1 i0 7?b) Maintain landscape bufferi_.■ 1 (0.7%) Secondary exit route if pri _! 1 (0.7%) 2 :10 Have you ever considered moving to another location (inside or outside the City of Roanoke)to avoid future flood losses, impacts, or damage? 146 responses • Yes-I am looking at buyingrrentMng at a new location in the near future 24% Yes-i am considering buying,'renting f flood events become more frequent. • Yes- have considered relocating but 52.7% there are conditions that prevent me fr. • No-I have considered leaving but I 8.9% have nowhere else to go • No-I do not want to leave my current • No-My property never floods so it is 90 Do you believe any of the project types listed below would provide benefits to your community? (select all that apply) 4,,,n ,,,,,, P•e:serve(mutt-nriturU Spa, 1 110,79 0-,U By(ruts of ptoperttes to fir.)-0. I 82 t56.2''t t Dessgrt standat ds.building c r 78.53 4-.) Increase size,capacity of bri . 78 1.53 4`,tt increase communit3 engage 76 t52 1"tt.t) Pt ovRle rundlm,to proper!) Il 81 t55 5 Real estate sale dtsctosures 90 tittit! ftt none of the above!! 1 (0 Ptst Improve rant-snow dtatnage .. 1 (I,t, ,7"At) Crean the roads so that way 1 (0 7%) increase community engage 1 (0 7'-tto NA 1 (0 tnc) Fond mumrpal maintenance II I(0 Ti,; Enforce existtng rawst.when 11 t (0 7s Install a storm water oratnag 1 (0 7n, Keep drainage channels cle. . 1 (0 73to Other communication options for follow up(select all that apply) 4.6 fesporses City Webstte 1 103 t 70.5'-t.t) ViebtnartVtdettosV tirtual meet. 45 t 30 8'..) In person community meetin. 51 (34 Lbrary 32(21 9'6 I Not intwested tri totute meet 17(11 ett:'-) %ler I t:0 TO Ttwttter Unkedln Local News I i,et 7 our network of neghberh 1 tO 7 , News 1 tO Ma i 1 ;0 7o't Otgatoze0 Netghborntood in 1 tO it't, Council meetings 1 tO 7'tt-tti 1 tO 7",t, Social Media,select which social media platform you prefer for updates or select none. 146 responses :,-acepeeir. 51,.1-1 9 IrtS13(Ird!`i 23,;15 5 ,3J \exteuer 27r,8 5 None 7357,o 91 IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA The 16th day of October 2023. No. 42808-101623. AN ORDINANCE amending and reordaining Subsection(e)of Section 32-108,Taxpayer's return—Generally, Article III, Tax on Tangible Personal Property Generally, Chapter 32, Taxation, Code of the City of Roanoke (1979) as amended, to eliminate the late filing penalty on tangible personal property tax returns for motor vehicles, including trailers, not used or employed in a trade or business; establishing an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Subsection (e) of Section 32-108, Taxpayer's return—Generally, Article III, Tax on Tangible Personal Property Generally, Chapter 32, Taxation, Code of the City of Roanoke(1979) is amended and reordained to read and provide as follows: Sec. 32-108. Taxpayer's return—Generally. * (e) Any person who fails to file his tangible personal property tax return on or before the deadline or on or before the extended deadline for the filing of such return as established by the commissioner pursuant to paragraph(d)of this section shall pay a penalty of ten (10) percent of the tax assessable on such return. Provided, no penalty shall be assessed for failure to file a tangible personal property return for a motor vehicle,including a trailer,not used or employed in a trade or business. 2. The ordinance shall be effective on January 1, 2024. 3. Pursuant to Section 12 of the Charter of the City, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. .411.117.101...1W ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2023 Subject: Amendment of the City Code, Section 32-108(e) Taxpayer's return — Generally. Background: Section 32-108 of the City Code requires that every person that owns a motor vehicle, including a trailer not used or employed in a trade or business, file a personal property tax return with the Commissioner of Revenue on or before February 15 of each year, provided no such prior return has been previously filed, and after occurrence of any of the following events: (1) a change in the name or address of the person or persons owning such motor vehicle taxable by the city; (2) a change in the situs of such motor vehicle; (3) any other change affecting the assessment or levy of the personal property tax on such motor vehicle for which a tax return was previously filed; or (4) any change in which a person acquires one (1) or more such motor vehicles and for which no personal property tax return has been filed. Section 32- 108(e) of City Code provides for a ten percent penalty of the amount of the tax to be assessed against any owner who fails to file their tangible personal property tax return on or before the deadline. At the request of the Commissioner of the Revenue, I recommend City Council amend Section 32-108(e), Taxpayer's return—Generally, of the Code of the City of Roanoke to eliminate the late filing penalty on tangible personal property tax returns for motor vehicles, including trailers, that are not used or employed in a trade or business. It is the Commissioner of Revenue's opinion such penalty places a burden on the taxpayers of the City and is unnecessary, as that office is routinely informed by the Virginia Division of Motor Vehicles whenever motor vehicles changes ownership, enabling the Commissioner's Office to update its records accordingly for assessment purposes. Moreover, the Commissioner advises that staff time incurred in assessing such penalties could be better utilized elsewhere, considering that the revenue collected from such penalties each year is minor. The late filing penalty would remain in place for personal property used in a trade or business. Recommended Action: Adoption of the proposed ordinance amending Section 32-108(e) of the City Code with an effective date of January 1. 2024. Timothy Spencer, City Attorney Distribution: Timothy Spencer, City Attorney David Collins, Senior Assistant City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October 2023. No. 42809-101623. AN ORDINANCE approving the terms of an Agreement to Modify Blue Hills Village Concept Plan between the City of Roanoke, Virginia, and the National Bank of Blacksburg; authorizing the City Manager to execute such Agreement; authorizing the City Manager to implement, administer, and enforce such Agreement; and dispensing with the second reading of this Ordinance by title. WHEREAS, the City of Roanoke, Virginia ("City"), entered into a Contract for Purchase and Sale of Real Property ("Contract") regarding the Original Parcel with Blue Hills Village, LLC ("BHV"), dated August 9, 2006, and a subsequent amendment to the Contract dated September 21, 2006; WHEREAS, by deed dated October 11, 2006, the City conveyed the original parcel to BHV subject to certain terms and conditions, including the limitations on future development as set forth in the Original BHV Concept Plan. BHV then granted two deeds of trust to The National Bank of Blacksburg to secure certain financial obligations of BHV owed to The National Bank of Blacksburg, and these deeds of trust were subject to all terms, conditions, restrictions, and reservations as set forth in the original deed from the City of Roanoke; WHEREAS, BHV subdivided the original parcel into seven (7) parcels as depicted in a subdivision plat, which was recorded on August 21, 2007, and each of these parcels created by the subdivision plat were subject to the limitations of the Original BHV Concept Plan; WHEREAS, BHV requested the City to consider an amendment to the Original BHV Concept Plan that would change the principal use allowed on two adjacent parcels and City 1 Council adopted Ordinance No. 38788-050310, dated May 3, 2010, and approved this modification to the Original BHV Concept Plan by replacing such concept plan with the Revised BHV Concept Plan, and authorized the execution of an amended deed which was recorded in May, 2010; WHEREAS, in December 2013, BHV conveyed the five remaining parcels located within the City to the National Bank of Blacksburg by deed in lieu of foreclosure; WHEREAS, in 2014, the National Bank of Blacksburg requested that the City modify the Blue Hills Village Concept Plan. By Ordinance No. 40058-091514, adopted on September 15, 2014, City Council authorized the execution, delivery, and performance of an Agreement to Modify the Blue Hills Village Concept Plan by the City. The City and National Bank of Blacksburg executed the Agreement to Modify the Blue Hills Village Concept Plan, dated September 16, 2014; WHEREAS, on December 5, 2016, by Order of the Circuit Court for the County of Roanoke, in Case No. CL16002128, the Court ordered that the boundary line between Parcel 1 (Tax Map No. 7160122) and Parcel 2 (Tax Map No. 7160115) was adjusted so that Parcel 1 is now located in the City of Roanoke; WHEREAS, in September 2019, the Successor Owner conveyed the parcel located at the main entrance on Orange Ave to RCIT (Tax Map No. 7160117) to 3601 Blue Hills LLC, which then developed and opened a Starbucks in September 2020; WHEREAS in February 2021, Successor Owner requested to develop Parcel 1 (Tax Map No. 7160122) and Parcel 2 (Tax Map No. 7160115) fronting on Orange Ave to facilitate two new retail or restaurant opportunities. In order to accomplish this, Successor Owner and the City agreed to remove the restriction on Parcel 1 that it shall only be used for 2 parking for Parcel 2. City Council adopted Ordinance No. 41992-021621 and approved such modification to the Original BHV Concept Plan. In 2021, Successor Owner conveyed the parcels to Rocky Mount Realty, LLC, which then developed and opened a Chipotle and Tropical Smoothie Cafe; WHEREAS, the Successor Owner has now requested a change to the Concept Plan to facilitate the sale and development on Parcels 5, 6, and 7, identified as Official Tax Map Nos. 7160118, 7160119, and 7160120. Successor Owner has entered into an agreement with a buyer to purchase and develop Parcels 5, 6, and 7 for two hotels. The attached map illustrates the arrangement and orientation of those parcels; and WHEREAS, the National Bank of Blacksburg has again requested the City to amend the development restrictions imposed to allow for sale and development on Parcels 5, 6, and 7 in order to promote development of the remaining parcels. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. City Council hereby approves the terms of an Agreement to Modify Blue Hills Village Concept Plan between the City of Roanoke, Virginia, and the National Bank of Blacksburg ("Agreement"), all as more fully set forth in the City Council Agenda Report dated October 16, 2023. 2. The City Manager is authorized to execute, on behalf of the City, an Agreement to Modify Blue Hills Village Concept Plan between the City of Roanoke, Virginia, and the National Bank of Blacksburg, which Agreement shall be in a form approved by the City Attorney and shall be substantially similar to the Agreement attached to the above mentioned Agenda Report. 3. The City Manager is hereby authorized to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and 3 enforcement of such Agreement, with any such documents to be approved as to form by the City Attorney. 4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: C'ir)/td7 City Clerk. 4 ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2023 Subject: Approval of an Agreement to Modify the Concept Plan for the Development of Blue Hills Village. Background: As part of the original tract for the Roanoke Centre for Industry and Technology (RCIT), the City of Roanoke (City) was record title owner of an approximately 11.06 acre tract (Original Parcel) located at the northeast corner of Blue Hills Drive, N.E. and Orange Avenue, N.E. In 2006, as part of a strategy to prepare the Original Parcel for sale, City Council approved a rezoning of the Original Parcel from its I-1 (Light Industrial District) designation to CG (Commercial General District) subject to certain proffered conditions, including limitations on the number of permitted uses under the CG zoning district designation. The City entered into a Contract for Purchase and Sale of Real Property (Contract) regarding the Original Parcel with Blue Hills Village, LLC (BHV), dated August 9, 2006 and a subsequent amendment to the Contract dated September 21, 2006. Such Contract, as amended, contained a concept plan, which identified the subsequent subdivision and development of the Original Parcel into 7 development sites, each limited to a single specific principal use (Original BHV Concept Plan). By deed dated October 11, 2006, the City conveyed the Original Parcel to BHV subject to certain terms and conditions, including the limitations on future development as set forth in the Original BHV Concept Plan. BHV then granted a deed of trust to The National Bank of Blacksburg (Successor Owner) to secure certain financial obligations of BHV. This deed of trust was subject to all terms, conditions, restrictions, and reservations as set forth in the original deed from the City. BHV subdivided the Original Parcel into seven (7) parcels situated in the City as depicted in a subdivision plat which was recorded on August 21, 2007. The parcels created were subject to the limitations of the Original BHV Concept Plan. One of the said parcels which fronts along Orange Avenue, N.E. (Tax Map No. 7160116) was developed in 2010 with multiple retail sales and service establishments. Also in 2010, BHV requested the City to consider an amendment to the Original BHV Concept Plan that would change the principal use allowed on two adjacent parcels located along Blue Hills Drive, N.E. from day care facility to office and vice versa. City Council adopted Ordinance No. 38788-050310 and approved this modification to the Original BHV Concept Plan by replacing such plan with the Revised BHV Concept Plan, and authorized the execution of an amended deed which was recorded in May, 2010. BHV then conveyed one of the parcels to L.K.A., Inc. which then constructed and opened a day care center in 2011 on the parcel designated as Tax Map No. 7160121. In December, 2013, BHV conveyed the five remaining parcels located within the City to the Successor Owner by deed in lieu of foreclosure. Such conveyance was subject to all easements, restrictions, and reservations, including but not limited to, the limitation on the principal use designated for each parcel as set forth in the Revised BHV Concept Plan. By Ordinance No. 40058-091514, adopted on September 15, 2014, the Successor Owner successfully amended the development restrictions imposed on the five vacant parcels (Remaining Parcels) in order to provide more flexibility and development options for the Successor Owner to attract commercial developmental interests. On December 5, 2016, by Order of the Circuit Court for the County of Roanoke, in Case No. CL16002128, the Court ordered that the boundary line between Parcel 1 (Tax Map No. 7160122) and Parcel 2 (Tax Map No. 7160115) was adjusted so that Parcel 1 is now located in the City of Roanoke. In September 2019, the Successor Owner conveyed the parcel located at the main entrance on Orange Ave to RCIT (Tax Map No. 7160117) to 3601 Blue Hills LLC, which then developed and opened a Starbucks in September 2020. In February, 2021, Successor Owner requested to develop Parcel 1 (Tax Map No. 7160122) and Parcel 2 (Tax Map No. 7160115) fronting on Orange Ave to facilitate two new retail or restaurant opportunities. In order to accomplish this, Successor Owner and the City agreed to remove the restriction on Parcel 1 that it shall only be used for parking for Parcel 2. City Council adopted Ordinance No. 41992-021621 and approved such modification to the Original BHV Concept Plan. In 2021, Successor Owner conveyed the parcels to Rocky Mount Realty, LLC, which then developed and opened a Chipotle and Tropical Smoothie Cafe. The Successor Owner has now requested a change to the Concept Plan to facilitate the sale and development of Parcels 5, 6, and 7, identified as Official Tax Map Nos. 7160118, 7160119 and 7160120. Successor Owner has entered into an agreement with a buyer to purchase and develop Parcels 5, 6, and 7 for two hotels. The attached map illustrates the arrangement and orientation of those parcels. Considerations: These parcels located at the entrance to RCIT are important not only as a gateway into the Centre, but also as economic development opportunities along the Orange Avenue corridor into the City. Therefore, ensuring both a broad and diverse range of commercial uses is important. In order to provide a broader mix of potential commercial land uses which also reflect the existing proffered conditions of the 2006 Rezoning and 2013 modifications, the attached Agreement to Modify Blue Hills Village Concept Plan (Agreement) has been drafted which outlines for each of the Remaining Parcels the specific uses that may be developed on such parcels. The Agreement will modify the Concept Plan by adding the additional use of hotel or hotels to the current permitted uses, as set forth in the Agreement. Recommended Action: Approve the terms of the Agreement to Modify Blue Hills Village Concept Plan between the City and the Successor Owner as set forth in this report. Authorize the City Manager to execute such Agreement between the City and the Successor Owner, substantially similar to the one attached to this report, and to execute such other documents and take such further actions as may be necessary to implement, administer, and enforce such Agreement, with the form of such Agreement and any other documents to be approved by the City Attorney. ) Timothy Spencer, City Attorney Distribution: Robert S. Cowell, Jr.. City Manager Angie O'Brien, Assistant City Manager Marc Nelson, Director of Economic Development Laura Carini, Senior Assistant City Attorney Draft October 16. 2023 AGREEMENT TO MODIFY BLUE HILLS VILLAGE CONCEPT PLAN THIS AGREEMENT TO MODIFY BLUE, HILLS VILLAGE CONCEPT PLAN is made this day of October,2023,by the CITY OF ROANOKE.VIRGINIA.a municipal corporation established and existing under the laws of the Commonwealth of Virginia ("City"). and THE NATIONAL BANK OF BLACKSBURG,t'a NATIONAL BANK, a national banking association ("Successor Owner"). RECITALS A. The City was the owner of certain real property together with any improvements thereon. situated at Blue Hills Drive, N.E., Roanoke. Virginia, depicted as Tax Map No. 7160113. containing 11.0679 acres, more or less. (the "Original Parcel") and which Original Parcel is shown as Parcel 1C-2 on a certain plat of survey entitled "Parcel 1C-2 11.0679 acre property of the City of Roanoke and 1.6159 acre property of Blue Hills Village. LLC." dated September 8. 2006, revised September 19. 2006, revised October 9. 2006, and prepared by \Varner-Everett Land Surveyors (the "Original Plat"). B. The Original Parcel was rezoned to Commercial General (CG), subject to certain conditions, pursuant to Ordinance No. 37461-061906 (the "Rezoning Ordinance"). adopted by Council of the City of Roanoke on June 19, 2006. One of the conditions included in the Rezoning Ordinance was to limit the permitted uses, otherwise allowed in the CG zoning district. which could be developed on the Original Parcel. C. The City. as authorized by Ordinance No. 37502-080706, and Blue Hills Village. LLC'.. a Virginia limited liability company ("BHV") entered into a Contract For Purchase and Sale of Real Property dated August 9, 2006. for the sale of the Original Parcel by the City to BHV, as amended by an amendment dated September 21. 2006 (collectively, the "Contract"). Pursuant to the terms and conditions of the Contract, BHV agreed to develop the Original Parcel in accordance with the Blue Hills Village Concept Plan dated March 13, 2006 (the "Original BHV Concept Plan"). Pursuant to the Original BHV Concept Plan. development of the seven (7) parcels within the City and depicted on the Original BHV Concept Plan would each be limited to a specific principal use as set forth therein. D. By deed dated October 11, 2006. the City conveyed the Original Parcel to BHV pursuant to and subject to the terms and conditions of the Contract, including. without limitation, the restrictions on development as set forth in the Original BHV Concept Plan. The deed was recorded in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia as Instrument No. 060016863 (the "Original Deed"). ,00433522-1 } 1 Draft October 16, 2023 E. On October 11. 2006. BHV granted the Successor Owner a deed of trust that encumbered the Original Parcel to secure obligations of BHV owed to Successor Owner (the "Original Deed of Trust"). The Original Deed of Trust was expressly subject to all terns, conditions, restrictions, and reservations set forth in the Original Deed. The Original Deed of Trust was recorded in the Clerk's Office of the Circuit Court for the City of Roanoke. Virginia as Instrument No. 060016864. F. BHV subdivided the Original Parcel into seven (7) parcels as depicted in a plat of subdivision entitled "Plat Showing a Resubdivision of Parcel 1C-2 11.0679 acres. Instrument No. 0600168-63, City of Roanoke, Virginia and 1.16159 acres. Instrument No. 200613007. Hollins Magisterial District. County of Roanoke.Virginia. creating hereon Lots 1-8 and Common Area, the properties of Blue Hills Village, LLC." dated July 19, 2007. prepared by Warner Everett Land Surveyors, and recorded in the Clerk's Office of the Circuit Court for the City of Roanoke. Virginia on August 21, 2007 at MB 1, Pages 3209 & 3210(the"Subdivision Plat"). The parcels created by the Subdivision Plat were subject to the limitations of the Original BHV Concept Plan and were subsequently assigned tax map designations by Roanoke County and the City as follows: Subdivision Plat Official Tax Map No. Principal Use (BHV Original Parcel Number Concept Plan) Parcel 1 050.05-01-26.00-0000 Parking for Parcel 2 (Roanoke County) [now situated in (TM 7160115) Roanoke City, and designated as Official Tax Map No. 7160122] Parcel 2 (City) 7160115 Restaurant(eating establishment and eating and drinking establishment) Parcel 3 (City) 7160116 Retail, multi-tenant Parcel 4 (City) 7160117 Restaurant(eating establishment and eating and drinking establishment) Parcel 5 (C'ity) 7160118 Hotel Parcel 6 (City) 7160119 Office Building (general or professional) Parcel 7 (City) 7160120 Daycare facility Parcel 8 (City) 7160121 Office building (general or professional) G. BHV and Successor Owner modified the Original Deed of Trust by a modification agreement dated February 12. 2008, and recorded in the Clerk's Office of the Circuit Court for the City of Roanoke. Virginia as OO433522-i } Draft October 16, 2023 Instrument No. 080001891 (the "Modification"). BHV granted Successor Owner a second deed of trust dated May 7,2008.and recorded in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia as Instrument No. 080013612 (the"Additional Deed of Trust"). The Modification and the Additional Deed of Trust were subject to all terms, conditions. restrictions, and reservations set forth in the Original Deed. H. By deed dated January 5. 2009, BHV conveyed Parcel 3 as shown on the Subdivision Plat (Official Tax Map No. 7160116) to New Century Development Co.. LLC. a Virginia limited liability company. subject to all easements,restrictions, and reservations of record. This deed was recorded in the Clerk's Office of the Circuit Court for the City of Roanoke,Virginia as Instrument No. 090000104. In 2010. BHV requested the City to consider an amendment to the Original BHV Concept Plan that would change (i) the principal use of Parcel 7 (Official Tax Map No. 7160120) from a daycare facility to office building (general or professional), and (ii)the principal use of Parcel 8 (Official Tax Map No. 7160121)from office building(general or professional)to daycare facility. BHV made this request to accommodate the contemplated sale of Parcel 8 for the use and operation of a daycare facility. J. Pursuant to Ordinance No. 38788-050310, City Council authorized the City to amend the Original Deed by replacing the Original BHV Concept Plan with a revised concept plan dated April 15, 2010 (the "Revised BHV Concept Plan")and made the change of principal use for Parcel 7 and Parcel 8 as requested by BHV. The City and BHV executed the amended deed on May 10, 2010, and recorded in the Clerk's Office of the Circuit Court for the City of Roanoke,Virginia as Instrument No. 100005450. K. BHV adjusted the boundary between Parcel 7 and Parcel 8 on the Subdivision Plat in accordance with a plat entitled "Boundary Line Adjustment between Lot 7 & Lot 8," dated April 28, 2010, and recorded in the Clerk's Office of the Circuit Court for the City of Roanoke. Virginia on July 6. 2010, at MB 1, Page 3594 (the "Boundary Line Plat"). The Boundary Line Plat redesignated Parcel 7 (Official Tax Map No. 7160120) as Parcel 7A and Parcel 8 (Official Tax Map No. 7160121) as Parcel 8A. L. By deed dated August 10. 2010. BHV conveyed Parcel 8A (Official Tax Map No. 7160121) to L.K.A.. Inc.. a Virginia corporation, for the construction and operation of a daycare facility on the parcel. The deed was recorded in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia as Instrument No. 100007450 (the "LKA Deed"). The LKA Deed was subject to all easements, restrictions, and reservations of record affecting this property. (004 _5„-1 } 3 Draft October 16. 2023 M. By deed in lieu of foreclosure dated December 23, 2013. BHV conveyed the five (5) remaining parcels situated in the City to Successor Owner ("Deed in Lieu"). The Deed in Lieu was recorded in the Clerk's Office of the Circuit Court for the City of Roanoke as Instrument No. 130014533. The Deed in Lieu conveyed to Successor Owner title to Parcel 2 (TM 7160115), Parcel 4 (TM 7160117), Parcel 5 (TM 7160118). Parcel 6 (TM 7160119). and Parcel 7A (TM 7160120), (collectively. the "Remaining Parcels"). subject to all easements. restrictions, and reservations, including, but not limited to" the limitation on the principal use designated for each parcel as set forth in the Revised BHV Concept Plan. N. Successor Owner requested that the City modify the Blue Hills Village Concept Plan. By Ordinance No. 40058-091514, adopted on September 15, 2014, City Council authorized the execution. delivery, and performance of an Agreement to Modify the Blue Hills Village Concept Plan by the City. The City and Successor Owner executed the Agreement to Modify the Blue Hills Village Concept Plan, dated September 16, 2014 (the "Second Modification"), and recorded in the Clerk's Office of the Circuit Court of the City of Roanoke. Virginia at Instrument 140009676, Pages 0077-0086 ("Second Concept Plan Amendment"). Successor Owner acknowledged and agreed in the Second Concept Plan Amendment that the terms and conditions of the Contract remained in force and effect with respect to the remaining portions of the Property owned by Successor Owner. O. On December 5. 2016, by Order of the Circuit Court for the County of Roanoke, in Case No. CL16002128, the Court ordered that the boundary line between Parcel 1 and Parcel 2 was adjusted so that Parcel 1 is now located in the City of Roanoke. P. Successor Owner requested that the City modify the Blue Hills Village Concept Plan. By Ordinance No. 41992-021621. adopted on February 16, 2021. City Council authorized the execution, delivery, and performance of an Agreement to Modify the Blue Hills Village Concept Plan by the City. The City and Successor Owner executed the Agreement to Modify the Blue Hills Village Concept Plan, dated February 17, 2021 (the "Third Modification"). and recorded in the Clerk's Office of the Circuit Court of the City of Roanoke, Virginia at Instrument 210003118, Pages 485-496 ("Third Concept Plan Amendment"). Successor Owner acknowledged and agreed in the Third Concept Plan Amendment that the terms and conditions of the Contract remained in force and effect with respect to the remaining portions of the Property owned by Successor Owner. (�. Successor Owner has requested the City to amend the development restrictions imposed on the Remaining Parcels by the Revised BHV Concept Plan , the Second Concept Plan Amendment, and the Third Concept Plan Amendment to allow for certain additional uses for one of the 4 Draft October 16. 2023 Remaining Parcels in order to promote development of the Remaining Parcels. R. The City is willing to amend the Revised BHV Concept Plan, the Second Concept Plan Amendment, and the Third Concept Plan Amendment in accordance with this Agreement, provided that the Remaining Parcels are otherwise subject to all easements.restrictions, reservations, and conditions imposed on the Remaining Parcels by the Original Deed, the Amended Deed, the Contract, the Second Modification, the Third Modification, and this Agreement. THEREFORE, based upon the mutual covenants and promises set forth herein, and the Recitals set forth above,which Recitals are an integral part of this Agreement and are incorporated by reference in this Agreement, the City and Successor Owner agree as follows: 1. Modifications to Revised BHV Concept Plan. Second Concept Plan Amendment. and Third Concept Plan Amendment as set forth in the Contract. A. Section 1.B of the Second Modification establishes the requirement of Successor Owner,to develop Parcels 6 and 7 as depicted on the Subdivision Plat, situated in Roanoke City. and designated as Official Tax Map Nos. 7160119 and 7160120,respectively, solely as the following allowable uses: a) Office, general or professional; b) Business service establishment. (not otherwise listed in Table 304-1. Use Matrix. City Zoning Ordinance) c) Office, general or professional (Large Scale); or d) Personal service establishment. (not otherwise listed in Table 304-1. Use Matrix, City Zoning Ordinance). The City and Successor Owner agree to modify this development restriction in accordance with this Agreement. B. The City and Successor Owner agree that Successor Owner may develop Parcels 6 and 7 (Tax Map Nos. 7160119 and 7160120) as a hotel or hotels, in addition to the other uses established in the Second Modification. C. Successor Owner agrees to place in the deeds and contracts of any entities to which Successor Owner sells or transfers any of the Remaining Parcels or Parcel 1 that such entities are bound by, and subject to the conditions set forth in the Contract, as modified by this Agreement, the intent being that the City shall be named by Successor Owner as a third party beneficiary in all contracts and deeds and shall be able to enforce the obligations of Successor Owner under the Contract, as modified by this Agreement, until the initial development of each of the Remaining Parcels and Parcel 1, and the buildings and improvements thereon have been completed in accordance with the limitations set forth in this Agreement. Completion of the initial development of each of the Remaining Parcels and Parcel I shall be deemed to have occurred where a permanent certificate of occupancy has been issued and such parcel,together with the buildings and improvements constructed thereon. within the Remaining Parcels and [OO433 -1 } Draft October 16, 2023 Parcel 1. are in accordance with this Agreement. When such permanent certificate of occupancy has been issued,the obligations of the then current owner of such Remaining Parcel and Parcel 1 to which the certificate applies under the Contract.as modified by this Agreement, shall be deemed to have been satisfied as to the City with respect to such parcel within the Remaining Parcels and Parcel 1. D. The City and Successor Owner agree that this Agreement amends the Revised BHV Concept Plan, the Second Concept Plan Amendment, and the Third Concept Plan Amendment, to the extent of any inconsistency between the provision of this Agreement and the Contract (including the Revised BHV Concept Plan. the Second Concept Plan Amendment, and the Third Concept Plan Amendment), that this Agreement shall control. 2. Acknowledgment of Continuing Obligations. A. Successor Owner acknowledges and agrees that the Remaining Parcels are subject to all terms, conditions,restrictions, easements, and reservations set forth in the Deed, Amended Deed, Contract, Second Modification, and Third Modification in accordance with their terms, except as modified by this Agreement. B. Successor Owner ratifies, confirms, and agrees that all terms, conditions, and obligations of the Contract. Second Modification and Third Modification, as modified by this Agreement, are binding upon Successor Owner, its successors and assigns. 3. Forum Selection and Choice of Law. Successor Owner agrees and submits itself to a court of competent jurisdiction in the City of Roanoke. Virginia, and further agrees that this Agreement is controlled by, and shall be construed and interpreted in accordance with the laws of the Commonwealth of Virginia (with the exception of Virginia's Conflicts of Law provisions which shall not apply) and all claims, disputes. and other matters shall be decided only by such court according to the laws of the Commonwealth of Virginia. Successor Owner further waives and agrees not to assert in any action, suit, or proceeding that Successor Owner is not personally subject to the jurisdiction of such courts, that such action. suit or proceeding is brought in an inconvenient forum, or venue of the action, suit, or proceeding is improper. Authority to Sign. A. The persons who have executed this Agreement on behalf of the parties hereto represent and warrant they are duly authorized to execute this Agreement on behalf of the respective entities. {OO433522-1 } 6 Draft October 16. 2023 B. Prior to execution of this Agreement. the City shall provide Successor Owner with a copy of the ordinance adopted by the Council of the City of Roanoke, Virginia authorizing the City Manager to execute this Agreement on behalf of the City. C. Successor Owner shall provide the City with a certificate from the authorized officer of Successor Owner that certifies (i) the action of the Board of Directors of Successor Owner to authorize the execution, delivery. and performance of this Agreement by Successor Owner, and(ii)the names and titles of the officers of Successor Owner. 5. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. 6. Notices. All notices hereunder must be in writing and sent to the respective parties at the following addresses: If to the City: City of Roanoke, Attention: City Manager 364 Noel C. Taylor Municipal Building 215 Church Avenue. SW Roanoke, Virginia 24011 If to the Successor Owner: The National Bank of Blacksburg Attention: President and CEO 101 Hubbard Street Blacksburg, VA 24060 7. Entire Agreement. This Agreement constitutes the entire agreement between the City and Successor Owner regarding the modifications of the limitations imposed upon the Remaining Parcels by the Amended Deed. the Contract, and the Revised BHV Concept Plan. No amendment to this Agreement shall be valid unless any such amendment is in writing and executed by each of the parties. SIGNATURES APPEAR ON FOLLOWING PAGES [004 35 2-1 } 7 Draft October 16. 2023 IN WITNESS WHEREOF, the City and Successor Owner have executed this Agreement by their authorized representatives. CITY OF ROANOKE. VIRGINIA By: Robert S. Cowell, Jr. City Manager COMMONWEALTH OF VIRGINIA CITY OF ROANOKE. to-wit: The foregoing instrument was acknowledged before me this_day of October, 2023, by Robert S. Cowell, Jr., City Manager for the City of Roanoke, Virginia, a Virginia municipal corporation, for and on behalf of the City of Roanoke, Virginia. My commission expires: Notary Public SEAL WITNESS ATTEST: THE NATIONAL BANK OF BLACKSBURG t a NATIONAL BANK By: Printed Name: F. Brad Denardo. President and CEO ' To-Wit: The foregoing instrument was acknowledged before me this day of October. 2023. by F. Brad Denardo.the duly authorized President and CEO of The National Bank of Blacksburg,tin National Bank. a national banking association. by and on behalf of The National Bank of Blacksburg, t/a National Bank. My commission expires: Notary Public SEAL (OO4 352 -1 } 8 Draft October 16. 2023 Approved as to Form: Approved as to Execution: City Attorney City Attorney Authorized by Ordinance No. (OO4335 -1 } 9 '''� I_ ;1 ' q NOI1ona1SN0o a0a ION r t 'r x ' t 'S ttbC x / 1= w� s = A VN S1310H 3NAI1ad03SISI1IVfIH13d3fN1080zz ' IIWl13bd ka b;= r - r ' � '. t'l �� $ kt` r ae yr 1-1'x '_. _ per y e ___,,A.--,, it ,% f a, 1� r � i£ £itl A _ � s � Y - r i� "r l'4.'.'4,!--:!04.! '-'.'"r',--,-=rr"- ;',7:',,,:,,,VV-3::??I'' "' ;:'"A '; s ` " �,, X- ` } c,f ; .. k ; ; .� fir. ` t r 7;�V, { - a } a. ( ai; „sot) 1 I ui�nxtt - o� 3V., ' '..i - I- >r r � • +.. co ,• i s v �'r^ '�gq i, I W ' J � � t _ W • df �-�_� �''��� le ��x� ��r� � � k ar x�a��; �,{Yt` r r^ x�` ., t � �yZ a'.' lit �€ L M t''r *,, ., - ifrfr5, 1' { f' 1.' P'"::-; f i,'.A, l� '' I 35 � ` r¢ ,Er t 4 "\, x; x Y , - �f t fk ? `i W rr.- i � `� � x{-�'r��sr �' �- ns t f-� k l �� x it £s�{fr i m ' ."y.r { , x �� t Ott#t`' } .� i t ' i' �� r -- y.�,� � r ��•- � � K^F,s 3 ����k � e 'fi � x .; � „' a� a�P 7 f � - �?P n 4 Fir k 'y ^ t tl. i ft r i g r ;4Er 1.- a� - xf t l a ;� e, t-, (k� P- t P -k r r g,,.. r ` 4 M-Ohii xi -�4`� y ,.s:t-'f -� :' II+ .� 3 t tt� �i .. tg _ , E; x i`'#+F'y C ' 4 ram ."�t# P x ?. .-Z f t a -S{.. ' y - y a a c ° i t x w cT L�`..'/ ;' !; p • aL sue` -j' } Aa Y �'t rY f r ili 74 c s 1- e o _ P - -^s����. ms __ - rx a c gZZ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October 2023. No. 42810-101623. AN ORDINANCE to appropriate funding from the Commonwealth, federal and private grant for various educational programs, amending and re-ordaining certain sections of the 2023-2024 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2023- 2024 School Grant Fund Appropriations be, and the same are hereby, amended and re-ordained to read and provide as follows APPROPRIATIONS Original Budget Changes Requested Final Budget Purchased Sereces 302 - 110 -0000 - 1070 -134Q -61100 -43000 -9 - 09 $ 13,000.00 13,000.00 Travel Mileage 302 - 110 -0000 - 1070 - 134Q -61310 -45551 -9 - 09 1,000.00 1,000.00 Instructional Supplies 302 - 110 -0000 - 1070 -134Q -61100 -46614 -9 - 09 40,185.84 14,000.00 54,185.84 Supplement 302 - 110 -0000 - 1000 -199S -61310 -41129 -9 - 01 703,648.00 (55,690.00) 647,958.00 Social Security 302 - 110 -0000 - 1000 - 199S -61310 -42201 -9 - 01 170,349.00 96,920.00 267,269.00 Prof Other Prof Services 302 - 110 -0000 - 1000 - 199S -61310 -43313 -9 - 01 7,275.00 7,275.00 Travel Mileage 302 - 110 -0000 - 1000 - 199S -61310 -45551 -9 - 01 10,000.00 31,804.00 41,804.00 Coordinator 302 - 160 -0000 - 1305 - 101T -61100 -41124 -9 - 07 66,440.10 66,440 10 Teachers 302 - 160 -0000 - 1305 -101T -61100 -41121 -9 - 07 139,451.80 139,451.80 Instructional302 - 160 -0000 - 1305 - 1011 -61100 -41141 -9 - 07 53,022.40 53,022.40 Secretary/Clerical Assistants 302 -160 -0000 - 1305 - 101T -61100 -41151 -9 - 07 4,435.20 4,435.20 302 -218 -LMAT - 1000 - 1011 -62160 -41137 -9 - 00 4,500.00 4,500.00 Grants Accountant 302 - 160 -0000 - 1305 - 101T -61100 -42201 -9 - 07 26,883.04 26,883.04 Social sSed Services 302 - 110 -0000 - 1000 - 101T -61310 -43331 -9 - 01 43,739.00 43,739.00 Purchased Services 8,200.00 Mileage 302 - 110 -0000 - 1000 - 101T -61310 -45551 -9 - 01 8,200.00 Materials&Supplies 302 - 160 -0000 - 1305 - 101T -61100 -46620 -9 - 07 53,381.47 53,381.47 302 - 160 -0000 - 1305 -1021 -61100 -41121 -9 - 07 907.50 907.50 CoordinatorSecurity69.42 302 - 160 -0000 - 1305 - 1021 -61100 -42201 -9 - 07 69.42 23.08 Social 302 - 160 -0000 - 1305 - 102T -61100 -46620 -9 - 07 23.08 Materials&Supplies 302 -170 -3000 - 1160 - 1191 -61100 -41129 -3 - 03 13,000.00 13,000.00 Personnelmp 2,000.00 Employer Benefits 302 - 170 -3000 - 1160 - 119T -61100 -42201 -3 - 03 2,000.00 72,000.00 Student Field Trips/Transportation 302 - 170 -3000 - 1160 -119T -61100 -43343 -3 - 03 72,000.00 22,000.00 Professional Services Travel/Lodging 302 - 170 -3000 - 1160 - 119T -61100 -45551 -3 - 03 22,000.00 Equipment 302 - 170 -3000 - 1160 - 119T -61100 -48210 -3 - 03 339,429.57 339,429.57 Personal Services 302 - 110 -0000 - 1000 - 135T -61310 -41129 -9 - 01 474,688.17 474,688.17 Benefits 302 - 110 -0000 - 1000 - 135T -61310 -42201 -9 - 01 71,233.65 71,233.65 302 - 110 -0000 - 1000 - 1351 -61310 -43382 -2 - 01 243,520.00 243,520.00 Professional Services 37,000.00 Professional Tuition 302 -110 -0000 - 1000 -135T -61310 -43382 -0 - 00 37,000.00 2,000.00 302 - 110 -0000 - 1000 - 1351 -61310 -45552 -2 - 01 2,000.00 22,000.00 Travel Mileage 302 - 110 -0000 - 1000 - 135T -61310 -45554 -0 - 00 21,781.00 Materialsael als&Supplies Education 14,751.47 &Supplies 302 - 110 -0000 - 1000 - 135T -61310 -46601 -9 - 00 14,751.47 302 - 191 - 1302 -0553 -3251 -61100 -41121 -3 - 02 204,618.64 204,618.64 Retiree -Teacher 940.79 Retiree Health Credit 302 - 191 - 1302 -0553 -325T -61100 -42200 -3 - 02 940.79 14,456.31 302 -191 - 1302 -0553 -3251 -61100 -42201 -3 - 02 14,456.31 14,456.31 RSeti aal Security 302 -191 - 1302 -0553 -325T -61100 -42202 -3 - 02 21,867.03 3 Retirement-VRS 10,254.43 Health/Dental 302 - 191 - 1302 -0553 -325T -61100 -42204 -3 - 02 10,254.43 Group Life Insurance 302 - 191 -1 1,041.80 302 -'0553 -325T -61100 -42205 -3 -'02 1,041.80 163,805.00 Payment of Joint Operations 302 - 191 -0000 -.0553 -325T -61100 -47701 -9 -'02 163,805.00 _ Teachers '302 -110 -RPLU -1000 -332T -61100 -41121 -9 -'06 639,614.61 639,614.61 Coned ra 302 -110 -RPLU -1000 -332T -61100 -42201 -9 -'06 56,905.22 56,905.22 127,467.68 Contracted Transportation(Buses) 302 -'110 -RPLU -'1000 -332T -61100 -43343 -9 -'06 127,467.68 Postage '302 -110 -RPLU -.1000 -332T -61100 -45521 -9 -'06 2,109.96 6 2,2,10109.99.9 Curriculum '302 -110 - RPLU -1000 -3321 -61100 -44450 -9 - O6 3,414.31 319,010.62 Printing "302 -110 -RPLU -1000 -332T -61100 -46640 -9 -'06 319,010.62 302 - 160 -.0000 - 1305 -3521 -61100 -41124 -9 -'07 54,824.70 54,824.70 CoordinatoriSecurity24,671.12 Social 302 - 160 -0000 - 1305 -352T -61100 -42201 -9 -'07 24,671.12 432.48 Materials&Supplies 302 - 160 -0000 - 1305 -352T -61100 -46620 -9 -'07 432.48 _ 302 - 160 -'0000 - 1305 -353T -61100 -41121 -9 -.07 34,148.40 34,148.40 AdultSocial Teacher 2,612.35 Security 302 - 160 -0000 - 1305 -353T -61100 -42201 -9 -'07 2,612.35 520.22 Materials&Supplies 302 - 160 -.0000 - 1305 -353T -61100 -46620 -9 -'07 520.22 Teachers 302 -160 -'0000 - 1305 -355T -61100 -41121 -9 -'07 37,604.80 37,604.80 Social Security 302 - 160 -'0000 - 1305 -355T -61100 -42201 -9 -'07 4,557.51 4,557.519 79 Purchased Services 302 - 160 -'0000 - 1305 -355T -61100 -43331 -9 -'07 12,819.79 12 812,8119.79 Materials&Supplies 302 - 160 -0000 - 1305 -355T -61100 -46620 -9 -'07 13,980.00 302 -160 -0000 - 1305 -354T -61100 -43331 -9 -.07 12,137.54 12,137.54 Purchased S uppes 3,193.08 Materials&Supplies 302 - 160 -.0000 - 1305 -354T -61100 -46620 -9 -�07 $ 4,425,923.10 $ 88,034.00 $ 4,513,957.10 REVENUE Original Budget Changes Requested Final Budget Federal Grant Receipts '302 -'000 -0000 -0000 - 134Q -00000 -38013 -'0 -00 $ 53,185.84 $ 15,000.00 $ 68,185.8473,034.00 $ 964,306.00 302 -'000 -'0000 -'0000 - 199S -'00000 -38714 -'0 -00 $ 891,272.00 $ Federal Grant Receipts 28,411.00 '302 -160 -LMAT -0000 - 101T -'00000 -52000 -'0 -00 $ 28,411.00 $ Local l GrantMatch371,642.01 Federal Receipts '302 -'boo -'0000 -0000 - 101T -00000 -38002 -'0 -00 $ 371,642.01 $ 1,000.00 Federal Grant Receipts '302 -'000 -'0000 -0000 - 102T -00000 -38003 -'0 -00 $ 1,000.00 $ 44 ,000.00 Federal Grant Receipts '302 -000 -1000 -0000 - 119T 00000 -38048 -'0 -00 $ 448,429.57 $ Federal Grant Receipts 302 -'000 -0 -000 0000 - 135T -00000 -38367 -�0 -00 $ 864,974.29 $ 864,974.29 - State Grant Receipts '302 -'000 0000 -0553 -325T -00000 -32272 - 0 -00 $ 416,984.00 $ 416,984.00 State Grant Receipts 302 -'000 -0000 -0000 -332T -00000 -32421 -'0 -00 $ 957,102.00 $ 957,102.00 Local Match 302 -000 -LMAT -0000 -332T -00000 -`72000 -'0 -00 $ 191,420.40 $ 179 420.40 420.40 State Grant Receipts '302 -'160 -0000 -0000 -352T -00000 -32239 -'0 -00 $ 79,928.30 $ State Grant Receipts '302 -000 -0000 -tom -353T -'00000 -32240 -'0 -00 $ 37,280.97 $ 68,962.1037,280. 7 State Grant Receipts '302 -'160 -'0000 -0000 -355T -)0000 -32298 -'0 -00 $ 68,962.10 $ 18,962. 0 State Grant Receipts '302 -160 -0000 -'bow -354T -00000 -32297 -'0 -00 $ 15,330.62 $ $ 4,425,923.10 $ 88,034.00 $ 4,513,957.10 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ( t �jz iytiveoit City Clerk Roanoke itic • Office of the School Board City PUBLIC • SCHOOLS October 16, 2023 The Honorable Sherman P. Lea Sr., Mayor And members of Roanoke City Council Roanoke, Virginia 24011 Dear Mayor Lea and Members of Council: As a result of official School Board action on Tuesday, October 10, 2023,the Board respectfully requests that City Council approve the following appropriation requests: Revised Appropriations Award !Title I, Part D, Neglected and Delinquent 2020-21 $15,000.00 ------------ I ;Empowering Educators to Excel(E3+) 2022-23 $73,034.00 New Appropriations � Award {Adult Basic Education 2023-24 1$400,053.01 !Corrections and Institutionalized Individuals 2023-24 $1,000.00 !Carl D. Perkins Career and Technical Education(CTE) Allocation 2023-24 $448,429.57 -------- '$864,974.2 ;Title II, Part A, Improving Teacher Quality 2023-24 16,984.00 9 $4 Regional Alternative Education 2023-24 4 Start-Up Grant for Extended School Year 2023-24 $1,148,522.40 ;State Leading Coordinating Agency 2023-24 $79,928.30 !General Adult Education 2023-24 $37,280.97 ;RACE to GED 2023-24 1 0 ;Pluggedin VA 2023-24 '$15,330.62 Eli C.S.Jamison, Ph.D.,Chair • Joyce W.Watkins,Vice Chair Franny Apel • Diane M. Casola • Mark K.Cathey • Michael L.Cherry, II • Natasha N.Saunders 0: (540) 853-2381 1 F: (540) 853-2951 1 P.O. Box 13145 i Roanoke. VA 24031 1 www.rcps.info ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2023 Subject: A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Background: As the result of official Roanoke City School Board action on Monday, October 10, 2023, the Board respectfully requests that City Council appropriate funding in the total of $4,513,957.10 as outlined in this report. #1 This program provides federal Title I, Part D Neglected and Delinquent funds to support literacy initiatives at the Roanoke Valley Juvenile Detention Center. This appropriation aligns the total with the revised award amount. This program will be fully reimbursed by federal funds of $68,185.84 and will end September 30, 2023. This is a continuing program. #2 The Empowering Educators to Excel (E3+) grant (year two of a possible three-year award) provides support and growth opportunities to teachers and school leaders in relatively small and/or rural schools across seven states and eight districts. With this grant, the school district will work to find and retain the best educators who will take part in professional training and peer coaching to improve their abilities and advance their professional development. This appropriation aligns the total with the revised award amount. The program will be fully reimbursed by federal funds of$964,306.00 and will end September 30, 2023. #3 The Adult Basic Education program provides funds for the education of adults who have not completed high school. The program will be reimbursed by federal funds in the amount of $371,642.01. Matching funds are provided in the amount of $28,411. The program will end June 30, 2024. This is a continuing program. #4 The Corrections and Institutionalized Individuals program provides educational services and workforce preparation to students in corrections institutions such as local jails, prisons, and halfway houses. The program will be reimbursed by federal funds in the amount of $1,000, for which Roanoke City Public Schools serves as fiscal agent. This is a new program that will end June 30, 2024. #5 The Carl D. Perkins Career and Technical Education (CTE) grant provides funding to increase focus on the academic achievement of career and technical education students, strengthen connections between secondary and postsecondary education, and improve state and local accountability. The program will be fully reimbursed by federal funds of $448,429.57 and will end June 30, 2024. #6 The 2023-24 Title II, Part A, Improving Teacher Quality grant was awarded to Roanoke City Public Schools from federal funding of $864,974.29 for preparing, training, and recruiting high-quality teachers and principals that are capable of ensuring all children are prepared to achieve high standards. The grant period will end September 30, 2025. This is a continuing program. #7 The Regional Alternative Education Program grant provides funds for accelerated academic programming for students who are below grade level academically. The program will be fully reimbursed by state funds of $416,984.00 and will end June 30, 2024. This is a continuing program. #8 Roanoke City Public Schools has received this award from the Virginia Department of Education for the 2023-24 school year to assist the School Division in establishing an extended school year or year-round programs. The goal of this program is to provide greater opportunity for remediation and enrichment while reducing the potential for a decline in academic skills when school is not in session. This program will be fully funded by state funds of $957,102.00 and the required local match of$191,420.40, and will end on June 30, 2025. #9 The 2023-24 Virginia State Leading Coordinating Agency program provides funds to be used to support the position of Regional Program Manager or other administrative expenses related to coordinating adult education services for the region. The regional program is reimbursed 100% by state funds in the amount of $79,928.30, for which Roanoke City Public Schools serves as fiscal agent. This is a new program that will end May 31, 2024. #10 The 2023-24 General Adult Education program is the Virginia initiative to provide instructors and related expenses to provide general adult education courses for adults who did not complete high school. The program is reimbursed 100% by state funds of $37,280.97, for which Roanoke City Public Schools serves as fiscal agent. This is a continuing program that will end May 31, 2024. #11 The 2023-24 Race to GED program is the Virginia initiative to provide supplies, tuition, and instructors to increase participation in GED examinations by adults who did not complete high school. The regional program is reimbursed 100% by state funds of $68,962.10, for which Roanoke City Public Schools serves as fiscal agent. This is a continuing program that will end May 31, 2024. #12 The 2023-24 Plugged In VA program is the Virginia initiative to provide support for workforce development in adult education programs. Funds can be assigned to instruction and supplies needed to prepare students for the labor market. The regional program is reimbursed 100% by state funds of 15,330.62, for which Roanoke City Public Schools serves as fiscal agent. The program will end May 31, 2024. This is a new program. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. Bob Cowell, City Manager Distribution: Council Appointed Officers Verletta White, Superintendent, RCPS Chris Perkins, Chief Operations Officer, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS Amelia C. Merchant, Deputy Director of Finance CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 1110300 Telephone: (540)853-2541 _ Fax: (540)853-1145 E-mail: clerkC'roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk October 17, 2023 Anita Reed 4123 Guernsey Lane, N. W. Roanoke, Virginia 24017 Dear Ms. Reed: I am enclosing copy of Resolution No. 42811-101623 appointing you as a Director of the Economic Development Authority of the City of Roanoke for a four-year term of office commencing October 21, 2023 and ending October 20, 2027. The above referenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 16, 2023. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. 3. Please complete and return the Virginia Conflict of Interest and Ethics Advisory Council Statement of Economic Interest. A handwritten signature is required on the form. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. The deadline to submit your oath is November 17, 2023. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Economic Development Authority. Sincerely, ett_elt;t, j": V124 ed1'4. Cecelia F. McCoy, CMC City Clerk Enclosures pc: Harwell M. Darby, Jr., Board Secretary, Economic Development Authority, with application IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October 2023. No. 42811-101623. A RESOLUTION appointing Anita Reed as a Director on the Board of Directors of the Economic Development Authority of the City of Roanoke, Virginia. WHEREAS,the Council is advised that there is a vacancy in the position of a Director on the Board of Directors of the Economic Development Authority of the City of Roanoke, Virginia; and WHEREAS, Section 15.2-4904, Code of Virginia (1950), as amended, provides that appointments made by the governing body of such Directors shall be made for terms of four (4) years. THEREFORE,BE IT RESOLVED by the Council of the City of Roanoke that Anita Reed is hereby appointed as a Director on the Board of Directors of the Economic Development Authority of the City of Roanoke,Virginia, for a term commencing October 21, 2023, and expiring October 20, 2027. ATTEST: oe-42,e-t-ct,. W44-611f City Clerk. COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October 2023, ANITA REED, was appointed as a member of the Economic Development Authority to replace Stephanie Wyatt-Jones for a four-year term of office commencing October 21, 2023 and ending October 20, 2027. Given under my hand and the Seal of the City of Roanoke this seventeenth day of October 2023. 6e-c-0-4.49c.• (172-e--61- City Clerk P w1161 ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2023 Subject: Art by Bus Wrap-Up. Background: The sixth Art by Bus partnership between the Roanoke Arts Commission, Ride Solutions, and Valley Metro encouraged transit ridership and celebrated the freedom provided by public transportation. The project resulted in a small volume of poetry, Sonder. by the 2023 Writer by Bus Eva Lynch-Comer and the placement of a work of art from the City's recent self-portrait project on Valley Metro buses. The artwork chosen for the poetry chapbook cover and placement on the buses was "Let Your Mind Be Creative," by J.C. Stallings, a teacher at Lucy Addison Middle School. The work includes images of the students and work they created in Mr. Stallings' class. Ms. Lynch-Corner, a graduate student in creative writing at Hollins University, has engaged the community through a program with the Latinas Network, the Roanoke Public Library, and with students of Lucy Addison Middle School. The project was celebrated with a gathering of 45 people on September 27. We appreciate the work of these artists in connecting residents with transit and the city through the arts. Considerations: Ride Solutions' Andrea Garland will introduce the program. Poet Eva Lynch-Corner will read one brief poem, and artist and teacher J.C. Stallings will briefly show an image of his work and talk about his students. i Recommended Action: None Bob Cowell, City Manager Distribution: Wayne Leftwich. Planning Manager 0, 1.1.1 ..—I < 6 is > ER as in o LLI 1 . 0 g. . 0 0" I: 0 g < .': ' 1 • '4"z - (Y-- Q.) IS c - Lu, 0 . ..se Ll' (1.) o r > <S c .., ta " ,./c . CZ = kid!.t-go.',1-'-' E. w o '`I3 2 2 I . . , oa . . .. <4 22 0 0.,_ CtO m ,. . • . _..,,,,, _c a) C ..... •....... _ 1—'23 ICE . 2 ) ..,,....._. . .0 2 us a z z Li.)0114 dol c CL CO ....0 0 0 • ---- .`"---`' • UU 0.0 40 , ., _, , ' . ' (07) 15 2 ._ D as E a cr, lr--1 C o f tor .— t:L L- •L ,,'• ''.. . 0 :... > CO t w 'di mime C c7 _Nc . E C ... o s: , = Ts. t o as w ,..- 4.,.. a) r LL, CNI CI CN 0 fi, o o ...,c .0 i ai = E r----1 • ,-- ' ui• .c.: c.) 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I.tr. t. -- kil ,„,_. ...16'*4.11-i-,,,:1,..„„,.;,,:.,:-„,i,,',„ M tt. e7 ��'N' ° v . \ ilx �. • fi , .. , . tt.'' .",.5.-"'Ffr44--"-:-,,,, ,,: 7- _ . _i.. 6, , ,,.., : ,. .,.....,...... : i','..‘;'"‘"3-''''',i'',......',. ._ s .,...=,..1 4,1„...=,... . _ ...... \;. ,___..z.i.i _____ ;___111.4 , .,..... _ ...... .„........ „ mar a 3 II., .a— * �• • • "9 # iiir , _„..,11..s..i.,4,,,, ,...: ‘,...s, .., ,.. s „., . .„, .i _... . , ... ..., s1. i • \ .. -.1 iip.' 4-4 .. t rt IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 16th day of October 2023. No. 42812-101623. AN ORDINANCE authorizing the City Manager to execute a lease agreement extension between the City and the United States Postal Service for use of approximately 5,709 square feet of City-owned property,including the mezzanine area,in the first floor of the Church Avenue Parking Garage located at 101 Church Avenue, S.W., Roanoke, Virginia, for the operation of a downtown post office branch, for a five year term, upon certain terms and conditions; authorizing the City Manager to implement,administer,and enforce such lease extension;and dispensing with the second reading of this ordinance by title. WHEREAS,a public hearing was held on October 16,2023,pursuant to Sections 15.2-1800 and 15.2-1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on the proposed lease extension. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager is authorized to execute,on behalf of the City of Roanoke,a lease agreement extension with the United States Postal Service for use of approximately 5,709 square feet of City-owned property, including the mezzanine area, in the first floor of the Church Avenue Parking Garage located at 101 Church Avenue, S.W., Roanoke, Virginia(the"Leased Premises"), for the operation of a downtown post office branch, for a five year term,beginning August 1,2024, and ending July 31,2029,at a rate of$12.43 /square foot,resulting in an annual rent of$71,000.00, payable to the City in equal monthly installments (the"Lease"). The United States Postal Service will be responsible for payment of utilities and janitorial services at the Leased Premises. The City will be responsible for capital and routine maintenance of the Leased Premises. Under the terms of the Lease, the City will also be responsible for broker's commission due to the broker/agent for United States Postal Service in the amount of$10,650. Revenue from the Lease will be assigned to the Parking Fund, all as more particularly described in the City Council Agenda Report dated October 16, 2023. 2. The Lease shall be in a form approved by the City Attorney and shall be substantially similar to the form attached to the above mentioned Agenda Report. 3. The City Manager is further authorized to take such actions and execute such documents as may be necessary to implement, administer, and enforce such Lease, with any such documents being approved as to form by the City Attorney. 4. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 0e,e_eic4;, 4ke,a671 _ City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2023 Subject: Leasing of Approximately 5,709 Square Feet of Space, including the Mezzanine Area, in the First Floor of the Church Avenue Parking Garage located at 101 Church Avenue, S. W., to the United States Postal Service for the Operation of a Downtown Post Office Branch. Background: The United States Postal Service (USPS) has leased approximately 5,709 square feet of space, including the mezzanine area, from the City of Roanoke in the first floor of the Church Avenue Parking Garage for the past 24 years. The current lease ends on July 31, 2024. The USPS desires to continue to lease the space for the operation of the Downtown Post Office Branch. A lease extension is required to be approved and executed by the City and USPS. Considerations: The proposed lease extension is for a five-year term beginning on August 1, 2024 and ending on July 31, 2029. The lease rate is $12.43 per square foot for a total annual rent of $71,000. The current annual rent is $11.45 per square foot or $65,368. As part of the requirements of USPS, the City will be required to pay a broker fee in the amount of $10,650. The City will be responsible for capital and routine maintenance of the leased premises except that USPS shall continue to be responsible for maintenance of the elevator and shall be responsible for any improvements USPS installs after the commencement date of the lease. USPS is also responsible for the payment of janitorial services and utility charges. Revenue from the lease will be assigned to the Parking Fund. Recommended Action: Following the public hearing: (1) authorize the City Manager or his designee to execute a lease extension agreement with USPS for approximately 5,709 square feet of space in the Church Avenue Parking Garage, located at 101 Church Avenue S.W., for a period of five years, commencing August 1, 2024 and ending July 31, 2029, which lease shall be in the form substantially similar to the form of the lease attached to this Report; and (2) authorize the City Manager or his designee to take such actions and execute such documents as may be necessary to implement, administer, and enforce such lease. Such lease, amendment, and other such documents shall be approved as to form and execution by the City Attorney. Bob Cowell, City Manager Distribution: Council Appointed Officers Brent Robertson, Assistant City Manager/Director of Finance Angie O'Brien, Assistant City Manager Marc Nelson, Director of Economic Development Brian Mann, Executive Enterprise Administrator Jones Lang LaSalle Americas, Inc. (Broker) Donald L. Mackey, Director Facilities Leasing (USPS) JLL August 23, 2023 CITY OF ROANOKE PO BOX 83 ROANOKE, VA 24002-0083 SUBJECT: ROANOKE DOWNTOWN ROANOKE ST, 101 CHURCH AVE SW, ROANOKE, VA 24011-9997 Expiration Date: 07/31/24 Dear United States Postal Service Landlord, On behalf of the United States Postal Service ("Postal Service'), JLL is pleased to present the enclosed Lease Amendment for the above referenced property. Should you have feedback to the enclosed Lease Agreement, please contact me at 202-670-5229; or Ben.Winckler@jll.com. The following instructions have been added for your convenience to help expedite lease execution: • Lease Amendment: Sign each copy of the agreement where indicated. Date each copy of the agreement on the designated line. Signature(s) must be witnessed by two parties OR notarized. • IRS Form W-9: Complete items 1-7 where applicable, Part I, Part II, sign, and date where indicated. • Commission Agreement: Sign name, print name, and date where indicated. • Entity Documentation: Provide documentation affirming the signator(ies)who have the authority to execute the lease. The names and official titles of the members/officers who are authorized to sign the lease must be written in the document provided. This information is required by the Postal Service. **PLEASE SIGN AND RETURN THIS LEASE AMENDMENT PACKET NO LATER THAN 09106123**. Using the enclosed envelope, please mail all requested forms with original signatures. Please note that postage is required. Upon acceptance and execution by the Postal Service, an original executed Lease will be returned to you. Notice: All owners of record are advised to read the Lease thoroughly to ensure that each party is in agreement with the terms and conditions of this contract. Respectfully. Ben Winckler CC: Anna Gardiner FACILITIES HEADQUARTERS UNITED STATES POSTAL SERVICE October 1, 2022 Dear Postal Service Landlord: The Postal Service awarded a National Contract for Real Estate Services to Jones Lang LaSalle Americas, Inc. (JLL) in April 2017. JLL has experience and expertise in real property transactions and will be providing real estate support services, including lease management and brokerage services. The contract with JLL became effective on April 21, 2017. This National Contract for our Real Estate Services Provider(RESP) entitles JLL to serve as the Tenant Representative on the behalf of the Postal Service for your leasing transaction. The Postal Service expects that you will pay a commission to the JLL representative for leasing services pursuant to a separate agreement between you and the JLL representative. The Postal Service understands that the rental rate may reflect this commission payment, along with other market-based factors. The Postal Service expects that the JLL representative will be respectful and professional in representing the Postal Service's interests and that you will work cooperatively with the JLL representative on the leasing transaction. We appreciate your cooperation in working with the Postal Service's Tenant Representative. If you have any questions, please contact Tim Kastens, JLL Contract Executive at 202-719-5749 or at Tim.Kastens@am.jll.com. Sincerely yours, Donald L. Mackey Director, Facilities Leasing (A) 7029 ALBERT PICK RD SUITE 300 GREENSBORO,NC 27409-0300 W'NW.USPS.COM August 23, 2023 COMMISSION AGREEMENT This Agreement, made as of the last date written below, is between CITY OF ROANOKE ("Lessor"), and Jones Lang LaSalle Americas, Inc. ("Broker") as co-broker to Jones Lang LaSalle Americas, Inc. ("Agreement"), and confirms the terms under which Lessor will pay a real estate brokerage commission to Broker for the lease ("Lease") between Lessor and the United States Postal Service("Tenant')of that certain real property described as: ROANOKE DOWNTOWN ROANOKE ST, 101 CHURCH AVE SW, ROANOKE, VA USPS Property ID 517716-015 1. Lessor will pay Broker, and Broker will accept as its full and only compensation for services rendered in connection with the Lease, an agreed upon rate that is in accordance with local business practices. The Lessor and Broker have agreed upon a commission equal to: Annual Rent Total Rent Commission Rate Amount Due $71,000.00 $355,000.00 3% $10,650.00 2. The commission will be earned 100% upon full execution of the Lease and will be paid within thirty (30)days of execution without further condition or contingency.An invoice will be submitted to the Lessor at the time payment is due. 3. The Aggregate Lease Value will include the initial rental to be paid by Tenant on all space leased by the Tenant and any fixed annual or other periodic bumps and/or fixed annual other periodic rent escalations occurring during the initial term of the Lease. The Aggregate Lease Value will not include any rental abatement, operating expenses and/or real estate taxes, any additional amounts paid by Tenant for services over and above those furnished by Lessor as part of the Lease, and option periods and/or lease terms beyond the initial term of the Lease. In no event shall the foregoing preclude Broker from receiving a commission for any extension, renewal,expansion or additional leasing in the event Tenant has engaged Broker to represent it. 4. Lessor agrees that it will not modify or in any way reduce the amount of Broker's commission hereunder. If either party institutes any action or proceeding against the other relating to the provisions of this Agreement, the unsuccessful party in the action or proceeding will reimburse the prevailing party all reasonable expenses, attorneys' fees, and disbursements. THE PARTIES HEREBY WAIVE TRIAL BY JURY. 5. This Agreement will continue to be in effect until the first anniversary of its full execution. If on the first anniversary the Lessor and Tenant are still negotiating for the Lease of the subject property, to the extent not prohibited by law,this Agreement will be automatically extended until such negotiations cease or a lease is fully executed. 6. This Agreement constitutes the entire agreement between Lessor and Broker and supersedes all prior discussions, negotiations, and agreements, whether oral or written. No amendment, alteration, or withdrawal of this Agreement will be valid or binding unless made in writing and signed by both Lessor and Broker. This Agreement will be binding upon the successors and assignees of the parties. 7. Lessor and Broker each represents and warrants to the other that, in connection with Tenant's Lease of the subject property, it has not employed or dealt with any broker, agent, or finder other than Broker. Lessor and Broker shall each indemnify and hold the other harmless from and against any claims for brokerage fees or other commissions asserted by any broker, agent or finder employed by Lessor or Broker, respectively, or with whom Lessor or Broker, respectively, has dealt. 8. Lessor and Broker agree not to disclose confidential financial information on commission,or any other information having an adverse effect on the agreement and will refrain from using the information for any other purpose than that for which it was furnished. The parties agree that there may be a client fee share,if allowed by applicable law. 9. Each party shall be responsible to the other party only for the reasonably foreseeable direct damages caused by its breach of this Agreement and in no event will either party be liable to the other for any loss of or damage to revenues, profits, or goodwill or other special, incidental, indirect,or consequential damage of any kind resulting from its performance or failure to perform pursuant to the terms of this Agreement. In no event shall Brokers liability for damages in connection with a claim made hereunder, including any indemnification obligation arising hereunder. exceed the amount of any commission actually received by Broker under this Agreement. 10. Each signatory to this Agreement represents and warrants that it has full authority to sign this Agreement on behalf of the party for whom it signs and that this Agreement binds such party. BROKER: LESSOR: Jones Lang LaSalle Americas. Inc. CITY OF ROANOKE By: By: Name and Title Name and Title Dated: Dated: �, Request for Taxpayer Form Give Form to the (Rev.October 2018) Identification Number and Certification requester.Do not Department of the Treasury send to the IRS. Internal Revenue Service ►Go to www.irs.gov/FormW9 for instructions and the latest information. I Name(as shown on your income tax return),Name is required on this line;do not leave this line blank. 2 Business name/disregarded entity name,if different from above 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1.Check only one of the 4 Exemptions(codes apply only to mrn following seven boxes. certain entities,not individuals;see instructions on page 3): 0oc ❑ Individual/sole proprietor or ❑ C Corporation ❑ S Corporation ❑ Partnership ❑ TrusVestate in single-member LLC Exempt payee code(if any) ao ❑ Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=Partnership)► o 2 Note:Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check Exemption from FATCA reporting c LLC if the LLG is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is code(if any) •r. — another LLC that is not disregarded from the owner for U.S.federal tax purposes.Otherwise,a single-member LLC that O. u is disregarded from the owner should check the appropriate box for the tax classification of its owner. 0 Other(see instructions)► (Applies C at crunts tramtaar,ad outs,the US, N 5 Address(number,street,and apt.or suite no.)See instructions. Requester's name and address(optional) rn 6 City,state,and ZIP code 7 List account number(s)here(optional) Part I Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid Social security number backup withholding.For individuals,this is generally your social security number(SSN).However,for a I - resident alien,sole proprietor,or disregarded entity,see the instructions for Part I,later.For other entities,it is your employer identification number(EIN).If you do not have a number,see How to get a - TIN, later. or Note:If the account is in more than one name,see the instructions for line 1.Also see What Name and Employer identification number Number To Give the Requester for guidelines on whose number to enter. Part II Certification Under penalties of perjury,I certify that: 1.The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2.I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3.I am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid, acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions for Part II,later. Sign Signature of Here u.s.person► Date► General Instructions •Form 1099-DIV(dividends,including those from stocks or mutual funds) Section references are to the Internal Revenue Code unless otherwise •Form 1099-MISC(various types of income,prizes,awards,or gross noted. proceeds) Future developments.For the latest information about developments •Form 1099-B(stock or mutual fund sales and certain other related to Form W-9 and its instructions,such as legislation enacted transactions by brokers) after they were published,go to www.irs.gov/FormW9. •Form 1099-S(proceeds from real estate transactions) Purpose of Form •Form 1099-K(merchant card and third party network transactions) An individual or entity(Form W-9 requester)who is required to file an •Form 1098(home mortgage interest),1098-E(student loan interest), information return with the IRS must obtain your correct taxpayer 1098-T(tuition) identification number(TIN)which may be your social security number •Form 1099-C(canceled debt) (SSN),individual taxpayer identification number(IT1N),adoption .Form 1099-A(acquisition or abandonment of secured property) taxpayer identification number(ATIN),or employer identification number only W 9 if you are a U.S.person(includinga resident to (EIN),to report on an information return the amount paid to you,or other Use Form W-9 your correct TIN. amount reportable on an information return.Examples of informationalien), provide returns include,but are not limited to,the following. If you do not return Form W-9 to the requester with a TIN,you might •Form 1099-INT(interest earned or paid) be subject to backup withholding.See What is backup withholding, later. Cat.No.10231X Form W-9(Rev.10-2018i Form W-9(Rev.10-2018) Page 2 By signing the filled-out form,you: Example.Article 20 of the U.S.-China income tax treaty allows an 1.Certify that the TIN you are giving is correct(or you are waiting for a exemption from tax for scholarship income received by a Chinese number to be issued), student temporarily present in the United States.Under U.S.law,this student will become a resident alien for tax purposes if his or her stay in 2.Certify that you are not subject to backup withholding,or the United States exceeds 5 calendar years.However,paragraph 2 of 3.Claim exemption from backup withholding if you are a U.S.exempt the first Protocol to the U.S.-China treaty(dated April 30,1984)allows payee.If applicable,you are also certifying that as a U.S.person,your the provisions of Article 20 to continue to apply even after the Chinese allocable share of any partnership income from a U.S.trade or business student becomes a resident alien of the United States.A Chinese is not subject to the withholding tax on foreign partners'share of student who qualifies for this exception(under paragraph 2 of the first effectively connected income,and protocol)and is relying on this exception to claim an exemption from tax 4.Certify that FATCA code(s)entered on this form(if any)indicating on his or her scholarship or fellowship income would attach to Form that you are exempt from the FATCA reporting,is correct.See What is W-9 a statement that includes the information described above to FATCA reporting,later,for further information. support that exemption. Note:If you are a U.S.person and a requester gives you a form other If you are a nonresident alien or a foreign entity,give the requester the than Form W-9 to request your TIN,you must use the requester's form if appropriate completed Form W-8 or Form 8233. it is substantially similar to this Form W-9. Backup Withholding Definition of a U.S.person.For federal tax purposes,you are considered a U.S.person if you are: What is backup withholding?Persons making certain payments to you •An individual who is a U.S.citizen or U.S.resident alien; must under certain conditions withhold and pay to the IRS 24%of such payments.This is called"backup withholding." Payments that may be •A partnership,corporation,company,or association created or subject to backup withholding include interest,tax-exempt interest, organized in the United States or under the laws of the United States; dividends,broker and barter exchange transactions,rents,royalties, •An estate(other than a foreign estate);or nonemployee pay,payments made in settlement of payment card and •A domestic trust(as defined in Regulations section 301.7701 7). third party network transactions,and certain payments from fishing boat operators.Real estate transactions are not subject to backup Special rules for partnerships.Partnerships that conduct a trade or withholding. business in the United States are generally required to pay a withholding You will not be subject to backup withholding on payments you tax under section 1446 on any foreign partners'share of effectively receive if you give the requester your correct TIN,make the proper connected taxable income from such business.Further,in certain cases certifications,and report all your taxable interest and dividends on your where a Form W-9 has not been received,the rules under section 1446 tax return. require a partnership to presume that a partner is a foreign person,and pay the section 1446 withholding tax.Therefore,if you are a U.S.person Payments you receive will be subject to backup withholding if: that is a partner in a partnership conducting a trade or business in the 1.You do not furnish your TIN to the requester, United States,provide Form W-9 to the partnership to establish your 2.You do not certify your TIN when required(see the instructions for U.S.status and avoid section 1446 withholding on your share of Part II for details), partnership income. In the cases below,the following person must give Form W-9 to the 3.The IRS tells the requester that you furnished an incorrect TIN, partnership for purposes of establishing its U.S.status and avoiding 4.The IRS tells you that you are subject to backup withholding withholding on its allocable share of net income from the partnership because you did not report all your interest and dividends on your tax conducting a trade or business in the United States. return(for reportable interest and dividends only),or •In the case of a disregarded entity with a U.S.owner,the U.S.owner 5.You do not certify to the requester that you are not subject to of the disregarded entity and not the entity; backup withholding under 4 above(for reportable interest and dividend •In the case of a grantor trust with a U.S.grantor or other U.S.owner, accounts opened after 1983 only). generally,the U.S.grantor or other U.S.owner of the grantor trust and Certain payees and payments are exempt from backup withholding. not the trust;and See Exempt payee code,later,and the separate Instructions for the •In the case of a U.S.trust(other than a grantor trust),the U.S.trust Requester of Form W-9 for more information. (other than a grantor trust)and not the beneficiaries of the trust. Also see Special rules for partnerships,earlier. Foreign person.If you are a foreign person or the U.S.branch of a What is FATCA Reporting? foreign bank that has elected to be treated as a U.S.person,do not use Form W-9.Instead,use the appropriate Form W-8 or Form 8233(see The Foreign Account Tax Compliance Act(FATCA)requires a Pub.515,Withholding of Tax on Nonresident Aliens and Foreign participating foreign financial institution to report all United States Entities). account holders that are specified United States persons.Certain Nonresident alien who becomes a resident alien.Generally,only a payees are exempt from FATCA reporting.See Exemption from FATCA nonresident alien individual may use the terms of a tax treaty to reduce reporting code,later,and the Instructions for the Requester of Form or eliminate U.S.tax on certain types of income.However,most tax W-9 for more information. treaties contain a provision known as a"saving clause."Exceptions Updating Your Information specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the payee has otherwise You must provide updated information to any person to whom you become a U.S.resident alien for tax purposes. claimed to be an exempt payee if you are no longer an exempt payee If you are a U.S.resident alien who is relying on an exception and anticipate receiving reportable payments in the future from this contained in the saving clause of a tax treaty to claim an exemption person.For example,you may need to provide updated information if from U.S.tax on certain types of income,you must attach a statement you are a C corporation that elects to be an S corporation,or if you no to Form W-9 that specifies the following five items. longer are tax exempt.In addition,you must furnish a new Form W-9 if 1.The treaty country.Generally,this must be the same treaty under the name or TIN changes for the account;for example,if the grantor of a which you claimed exemption from tax as a nonresident alien. grantor trust dies. 2.The treaty article addressing the income. Penalties 3.The article number(or location)in the tax treaty that contains the saving clause and its exceptions. Failure to furnish TIN.If you fail to furnish your correct TIN to a 4.The type and amount of income that qualifies for the exemption requester,you are subject to a penalty of$50 for each such failure from tax. unless your failure is due to reasonable cause and not to willful neglect. 5.Sufficient facts to justify the exemption from tax under the terms of Civil penalty for false information with respect to withholding.ff you the treaty article. make a false statement with no reasonable basis that results in no backup withholding,you are subject to a$500 penalty. Form W-9(Rev.10-2018) Page 3 Criminal penalty for falsifying information,Willfully falsifying IF the entity/person on line 1 is THEN check the box for... certifications or affirmations may subject you to criminal penalties a(n)... including fines and/or imprisonment. Misuse of TINs.If the requester discloses or uses TINs in violation of • Corporation Corporation federal law,the requester may be subject to civil and criminal penalties. • Individual Individual/sole proprietor or single- • Sole proprietorship,or member LLC Specific Instructions • Single-member limited liability company(LLC)owned by an Line 1 individual and disregarded for U.S. You must enter one of the following on this line;do not leave this line federal tax purposes. blank.The name should match the name on your tax return. • LLC treated as a partnership for Limited liability company and enter It this Form W-9 is for a joint account(other than an account U.S.federal tax purposes, the appropriate tax classification. maintained by a foreign financial institution(FFI)),list first,and then • LLC that has filed Form 8832 or (P=Partnership;C=C corporation; circle,the name of the person or entity whose number you entered in 2553 to be taxed as a corporation, or S=S corporation) Part I of Form W-9.If you are providing Form W-9 to an FF1 to document or a joint account,each holder of the account that is a U.S.person must • LLC that is disregarded as an provide a Form W-9. entity separate from its owner but a. Individual.Generally,enter the name shown on your tax return.If the owner is another LLC that is you have changed your last name without informing the Social Security not disregarded for U.S.federal tax Administration(SSA)of the name change,enter your first name,the last purposes. name as shown on your social security card,and your new last name. Note:MN applicant Enter your individual name as it was entered on • Partnership Partnership your Form W-7 application,line la.This should also be the same as the • Trust/estate Trust/estate name you entered on the Form 1040/1040A/1040EZ you filed with your Line 4,Exemptions application. b. Sole proprietor or single-member LLC.Enter your individual If you are exempt from backup withholding and/or FATCA reporting, name as shown on your 1040/1040A/1040EZ on line 1.You may enter enter in the appropriate space on line 4 any code(s)that may apply to your business,trade,or"doing business as"(DBA)name on line 2. you. c. Partnership,LLC that is not a single-member LLC,C Exempt payee code. corporation,or S corporation.Enter the entity's name as shown on the • Generally,individuals(including sole proprietors)are not exempt from entity's tax return on line 1 and any business,trade,or DBA name on backup withholding. line 2. • Except as provided below,corporations are exempt from backup d. Other entities.Enter your name as shown on required U.S.federal withholding for certain payments,including interest and dividends. tax documents on line 1.This name should match the name shown on the • Corporations are not exempt from backup withholding for payments charter or other legal document creating the entity.You may enter any made in settlement of payment card or third party network transactions. business,trade,or DBA name on line 2. • Corporations are not exempt from backup withholding with respect to e. Disregarded entity.For U.S.federal tax purposes,an entity that is attorneys'fees or gross proceeds paid to attorneys,and corporations disregarded as an entity separate from its owner is treated as a that provide medical or health care services are not exempt with respect "disregarded entity." See Regulations section 301.7701-2(c)(2)(iii).Enter to payments reportable on Form 1099-MISC. the owner's name on line 1.The name of the entity entered on line 1 should never be a disregarded entity.The name on line 1 should be the The following codes identify payees that are exempt from backup name shown on the income tax return on which the income should be withholding.Enter the appropriate code in the space in line 4. reported.For example,if a foreign LLC that is treated as a disregarded 1—An organization exempt from tax under section 501(a),any IRA,or entity for U.S.federal tax purposes has a single owner that is a U.S. a custodial account under section 403(b)(7)if the account satisfies the person,the U.S.owner's name is required to be provided on line 1.If requirements of section 401(f)(2) the direct owner of the entity is also a disregarded entity,enter the first 2—The United States or any of its agencies or instrumentalities owner that is not disregarded for federal tax purposes.Enter the disregarded entity's name on line 2,"Business name/disregarded entity 3—A state,the District of Columbia,a U.S.commonwealth or name."if the owner of the disregarded entity is a foreign person,the Possession,or any of their political subdivisions or instrumentalities owner must complete an appropriate Form W-8 instead of a Form W-9. 4—A foreign government or any of its political subdivisions,agencies, This is the case even if the foreign person has a U.S.TIN. or instrumentalities Line 2 5—A corporation If you have a business name,trade name,DBA name,or disregarded 6—A dealer in securities or commodities required to register in the entity name,you may enter it on line 2. United States,the District of Columbia,or a U.S.commonwealth or possession Line 3 7—A futures commission merchant registered with the Commodity Check the appropriate box on line 3 for the U.S.federal tax Futures Trading Commission classification of the person whose name is entered on line 1.Check only 8—A real estate investment trust one box on line 3. 9—An entity registered at all times during the tax year under the Investment Company Act of 1940 10—A common trust fund operated by a bank under section 584(a) 11—A financial institution 12—A middleman known in the investment community as a nominee or custodian 13—A trust exempt from tax under section 664 or described in section 4947 Form W-9(Rev.10-2018) Page 4 The following chart shows types of payments that may be exempt M—A tax exempt trust under a section 403(b)plan or section 457(g) from backup withholding.The chart applies to the exempt payees listed plan above,1 through 13. Note:You may wish to consult with the financial institution requesting IF the payment is for... !THEN the payment is exempt this form to determine whether the FATCA code and/or exempt payee for... code should be completed. Interest and dividend payments All exempt payees except 5 III for 7 Enter your address(number,street.and apartment or suite number). Broker transactions _ Exempt payees 1 through 4 and 6 This is where the requester of this Form W-9 will mail your information through 11 and all C corporations. returns.If this address differs from the one the requester already has on S corporations must not enter an tile,write NEW at the top.if a new address is provided,there is still a exempt payee code because they chance the old address will be used until the payor changes your are exempt only for sales of address in their records. noncovered securities acquired Line 6 prior to 2012. Barter exchange transactions and Exempt payees 1 through 4 Enter your city,state,and ZIP code. patronage dividends Part I.Taxpayer Identification Number(TIN) Payments over$600 required to be Generally,exempt payees Enter your TIN in the appropriate box.If you are a resident alien and reported and direct sales over 1 through 52 you do not have and are not eligible to get an SSN,your TIN is your IRS $5,000' individual taxpayer identification number(ITIN).Enter it in the social _.._. ___. security number box.If you do not have an ITIN,see How to get a TIN Payments made in settlement of ' Exempt payees 1 through 4 below. payment card or third party netwo If you are a sole proprietor and you have an EIN,you may enter either transactions your SSN or EIN. 1 See Form 1099-MISC,Miscellaneous Income,and its instructions. If you are a single-member LLC that is disregarded as an entity separate from its owner,enter the owner's SSN(or EIN,if the owner has 2 However,the following payments made to a corporation and one).Do not enter the disregarded entity's EIN.If the LLC is classified as reportable on Form 1 099-MISC are not exempt from backup a corporation or partnership,enter the entity's EIN. withholding:medical and health care payments,attorneys'fees,gross Note:See What Name and Number To Give the Requester,later,for proceeds paid to an attorney reportable under section 6045(f),and further clarification of name and TIN combinations. payments for services paid by a federal executive agency. Exemption from FATCA reporting code.The following codes identify How to get a TIN.It you do not have a TIN,apply for one immediately. payees that are exempt from reporting under FATCA.These codes To apply for an SSN.get Form SS 5,Application for a Social Security apply to persons submitting this form for accounts maintained outside Card,from your local SSA office or get this form online at of the United States by certain foreign financial institutions.Therefore,if www.SSA.gov.You may also get this form by calling 1 800 772-1213. you are only submitting this form for an account you hold in the United Use Form W-7,Application for IRS Individual Taxpayer Identification States,you may leave this field blank.Consult with the person Number,to apply for an ITIN,or Form SS-4,Application for Employer requesting this form if you are uncertain if the financial institution is Identification Number,to apply for an E1N.You can apply for an EIN subject to these requirements.A requester may indicate that a code is online by accessing the IRS website at www.rrs.gov/Busiresses and not required by providing you with a Form W-9 with"Not Applicable"(or clicking on Employer Identification Number(EIN)under Starting a any similar indication)written or printed on the line for a FATCA Business.Go to www.irs.gov/Forms to view,download,or print Form exemption code. W-7 and/or Form SS-4. Or,you can go to www.irs.gov/Orderforms to A—An organization exempt from tax under section 501(a)or any businessplace an order and have Form W-7 and/or SS 4 mailed to you within 10 individual retirement plan as defined in section 7701(aX37) If you are asked to complete Form W-9 but do not have a TIN,apply B—The United States or any of its agencies or instrumentalities for a TIN and write"Applied For"in the space for the TIN,sign and date C—A state,the District of Columbia,a U.S.commonwealth or the form,and give it to the requester.For interest and dividend possession,or any of their political subdivisions or instrumentalities payments,and certain payments made with respect to readily tradable D—A corporation the stock of which is regularly traded on one or instruments,generally you will have 60 days to get a TIN and give it to more established securities markets,as described in Regulations the requester before you are subject to backup withholding on section 1.1472 1(c)(1)(i) payments.The 60-day rule does not apply to other types of payments. You will be subject to backup withholding on all such payments until E—A corporation that is a member of the same expanded affiliated you provide your TIN to the requester. group as a corporation described in Regulations section 1.1472-1(c)(1){) Note:Entering"Applied For"means that you have already applied for a F—A dealer in securities,commodities,or derivative financial TIN or that you intend to apply for one soon. instruments(including notional principal contracts,futures,forwards, Caution:A disregarded U.S.entity that has a foreign owner must use and options)that is registered as such under the laws of the United the appropriate Form W-8. States or any state G—A real estate investment trust Part II.Certification H—A regulated investment company as defined in section 851 or an To establish to the withholding agent that you are a U.S.person,or entity registered at all times during the tax year under the Investment resident alien,sign Form W-9.You may be requested to sign by the Company Act of 1940 withholding agent even if item 1,4,or 5 below indicates otherwise. I—A common trust fund as defined in section 584(a) For a joint account,only the person whose TIN is shown in Part I J—A bank as defined in section 581 should sign(when required).In the case of a disregarded entity,the K—A broker person identified on line 1 must sign.Exempt payees,see Exempt payee code L—A trust exempt from tax under section 664 or described in section 'earlier. 4947(a)(1) Signature requirements.Complete the certification as indicated in items 1 through 5 below. Form W-9(Rev.10-2018) Page 5 1.Interest,dividend,and barter exchange accounts opened For this type of account: „4 Give name and EIN of: _ before 1984 and broker accounts considered active during 1983. 1q:Account with the Department of The public entity —� You must give your correct TIN,but you do not have to sign the Agriculture in the name of a public certification. entity(such 2.Interest,dividend,broker,and barter exchange accounts as a state ,o government. t,school district, or itrist,c or opened after 1983 and broker accounts considered inactive during prison)that receives agricultural 1983.You must sign the certification or backup withholding will apply.If program payments you are subject to backup withholding and you are merely providing your correct TIN to the requester,you must cross out item 2 in the 15.Grantor trust filing under the Form The trust certification before signing the form. 1041 Filing Method or the Optional 3.Real estate transactions.You must sign the certification.You may Form 1099 Ring Method 2(see cross out item 2 of the certification. Regulations section 1.671-a(b)(2)(i)(13)) 4.Other payments.You must give your correct TIN,but you do not 'List first and circle the name of the person whose number you furnish. have to sign the certification unless you have been notified that you If only one person on a joint account has an SSN,that person's number have previously given an incorrect TIN."Other payments"include must be furnished. payments made in the course of the requester's trade or business for 2 Circle the minor's name and furnish the minor's SSN. rents,royalties,goods(other than bills for merchandise),medical and health care services(including payments to corporations),payments to 'You must show your individual name and you may also enter your a nonemployee for services,payments made in settlement of payment business or DBA name on the"Business name/disregarded entity" card and third party network transactions,payments to certain fishing name line.You may use either your SSN or EIN(if you have one),but the boat crew members and fishermen,and gross proceeds paid to IRS encourages you to use your SSN. attorneys(including payments to corporations). 'List first and circle the name of the trust,estate,or pension trust.(Do 5.Mortgage interest paid by you,acquisition or abandonment of not furnish the TIN of the personal representative or trustee unless the secured property,cancellation of debt,qualified tuition program legal entity itself is not designated in the account title.)Also see Special payments(under section 529),ABLE accounts(under section 529A), rules for partnerships,earlier. IRA,Coverdell ESA,Archer MSA or NSA contributions or *Note:The grantor also must provide a Form W-9 to trustee of trust, distributions,and pension distributions.You must give your correct Note:If no name is circled when more than one name is listed,the TIN,but you do not have to sign the certification. number will be considered to be that of the first name listed. What Name and Number To Give the Requester Secure Your Tax Records From Identity Theft For this type of account: Give name and SSN of: Identity theft occurs when someone uses your personal information 1.Individual The individual such as your name,SSN,or other identifying information,without your 2.Two or more individuals(joint The actual owner of the account or,if permission,to commit fraud or other crimes.An identity thief may use account)other than an account combined funds,the first individual on your SSN to get a job or may file a tax return using your SSN to receive maintained by an FFI the account' a refund. 3.Two or more U.S.persons Each holder of the account To reduce your risk: (pint account maintained by an FF) •Protect your SSN, 4.Custodial account of a minor The minor •Ensure your employer is protecting your SSN.and (Uniform Gift to Minors Act) •Be careful when choosing a tax preparer. 5.a.The usual revocable savings trust The grantor-trustee' If your tax records are affected by identity theft and you receive a (grantor is also trustee) notice from the IRS,respond right away to the name and phone number b.So-called trust account that is not The actual owner' printed on the IRS notice or letter. a legal or valid trust under state law If your tax records are not currently affected by identity theft but you 6.Sole proprietorship or disregarded The owners think you are at risk due to a lost or stolen purse or wallet,questionable entity owned by an individual credit card activity or credit report,contact the IRS Identity Theft Hotline 7.Grantor trust filing under Optional The grantor at 1-800-908-4490 or submit Form 14039. Form 1099 Filing Method 1(see For more information.see Pub.5027,Identity Theft Information for Regulations section 1.671-4(b)(2x) Taxpayers. (A)) Victims of identity theft who are experiencing economic harm or a For this type of account: Give name and EIN of: systemic problem,or are seeking help in resolving tax problems that 8.Disregarded entity not owned by an The owner have not been resolved through normal channels,may be eligible for individual Taxpayer Advocate Service(TAS)assistance.You can reach TAS by calling the TAS toll-free case intake line at 1-877-777-4778 or TTY/TDD 9.A valid trust,estate,or pension trust Legal entity` 1-800-829-4059. 10.Corporation or LLC electing The corporation Protect yourself from suspicious emails or phishing schemes. corporate status on Form 8832 or Phishing is the creation and use of email and websites designed to Form 2553 mimic legitimate business entails and websites.The most common act 11.Association,club,religious, The organization is sending an email to a user falsely claiming to be an established charitable,educational,or other tax- legitimate enterprise in an attempt to scam the user into surrendering exempt organization private information that will be used for identity theft. 12.Partnership or multi-member LLC The partnership 13.A broker or registered nominee The broker or nominee Form W 9(Rev.10.2018) Page 6 The IRS does not initiate contacts with taxpayers via emails.Also,the Privacy Act Notice IRS does not request personal detailed information through email or ask taxpayers for the PIN numbers,passwords,or similar secret access Section 6109 of the Internal Revenue Code requires you to provide your information for their credit card.bank,or other financial accounts. correct TIN to persons(including federal agencies)who are required to file information returns with the IRS to report interest,dividends,or If you receive an unsolicited email claiming to be from the IRS, forward this message to phishing®irs.gov.You may also report misuse certain other income paid ntto you;f mortgage property;o interest the you paid;the of of the IRS name,logo,or other IRS property to the Treasury Inspector debt;acquisition orri contributions abandonment of secured IRA,Archer cancellation h General for Tax Administration(TIGTA)at 1-800-366-4484.You can ns cg you umsese to information othe f r Hopi The forward sus icious emails to the Federal Trade Commission at person tionectiur st w h thorm uses the ringth o the form to file p information returns with the IRS,reporting the above information. sparnOuce.gov or report them at www.ffc.gov/complaint.You can Routine uses of this information include giving it to the Department of contact the FTC at www.ftc.gov/idtheft or 877-I0THEFT(877-438-4338). Justice for civil and criminal litigation and to cities,states,the District of If you have been the victim of identity theft,see www.IdentityTheft.gov Columbia,and U.S.commonwealths and possessions for use in and Pub.5027. administering their laws.The information also may be disclosed to other Visit www.irs.gov/identityfhek to learn more about identity theft and countries under a treaty,to federal and state agencies to enforce civil how to reduce your risk. and criminal laws,or to federal law enforcement and intelligence agencies to combat terrorism.You must provide your TIN whether or not you are required to file a tax return.Under section 3406,payers must generally withhold a percentage of taxable interest,dividend,and certain other payments to a payee who does not give a TIN to the payer. Certain penalties may also apply for providing false or fraudulent information. %UNITED STISTATES Lease Amendment POSTL L SERVICE. Facility Name Location DOWNTOWN ROANOKE ST (517716-015) Amendment No: 001 101 CHURCH AVE SW, ROANOKE, VA 24011-9997 Lease: Q90000506205 This refers to the Lease accepted by the United States Postal Service, hereinafter called the Postal Service, under date of 10/11/2018. whereby there is leased to the Postal Service the above-described facility. WHEREAS, the Postal Service desires and Landlord is willing to amend the Lease as specified below; NOW THEREFORE, in consideration of the mutual covenants and agreements herein set forth, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties do hereby agree as follows, effective on the date this document is executed by the Postal Service. See Addendum In all other respects, the Lease shall remain the same and is hereby confirmed. February 2004 1 a, UNITED STI TES Addendum POSTAL SERVICE, Facility Name:Location DOWNTOWN ROANOKE ST (517716-015) County: Independent City 101 CHURCH AVE SW, ROANOKE, VA 24011-9997 Lease: Q90000506205 1. RENEWAL OPTIONS: Page 2, Section 4: RENEWAL OPTIONS of the current Lease states the first renewal option as follows: None Both parties hereby agree to amend Section 4, Renewal Options as follows: Effective Date Expiration Date Per Annum Rental 08/01/2024 07/31/2029 $71,000.00 Provided that notice is sent, in writing, to the Landlord at least 30 days before the end of the lease term. All other terms and conditions of the Lease. as amended,will remain the same during any renewal term unless stated otherwise herein. Execution by both parties of this amendment will exercise the 08/01/2024 to 07/31/2029 renewal option. 2. The renewal option will be simultaneously exercised upon counter-signature by the Postal Service. In all other respects, the Lease shall remain the same and is hereby confirmed. 3. This Lease may be executed in counterparts, which together shall constitute a single instrument. The parties agree that if the signature(s) of either Landlord or the Postal Service on this Lease or any amendments, addendums, assignments, or other records associated with this Lease is not an original but is an electronic signature, scanned signature or a digitally encrypted signature, then such electronic signature, scanned signature or digitally encrypted signature shall be as enforceable, valid and binding as, and the legal equivalent to, an authentic original wet signature penned manually by its signatory. Signatures required under this Lease, or any amendments, addendums, assignments, or other records associated therewith, may be transmitted by email or by fax and, once received by the party to whom such signatures were transmitted, shall be binding on the party transmitting its signatures as though they were an original signature of such party. June 2020 2 Lease Amendment UNITED STATES POSTAL SERVICE EXECUTED BY LANDLORD this day of GOVERNMENTAL ENTITY By executing this Lease Amendment,Landlord certifies that Landlord is not a USPS employee or contract employee(or an immediate family member of either),or a business organization substantially owned or controlled by a USPS employee or contract employee(or an immediate family member of either). Name of Governmental Entity, CITY OF ROANOKE, VIRGINIA Name&Title Name&Title Name&Title Name&Title Name&Title Name&Title Name&Title Name&Title Landlord's Address: Zip+4 Landlord's Telephone Number(s): Federal Tax Identification No.: Witness Witness a. Where the Landlord is a governmental entity or other municipal entity.the Lease must be accompanied by documentary evidence affirming the authority of the signatory(ies)to execute the Lease to bind the governmental entity or municipal entity for which he(or they)purports to act. b. Any notice to Landlord provided under this Lease or under any law or regulation must be in writing and submitted to Landlord at the address specified above,or at an address that Landlord has otherwise appropriately directed in writing Any notice to the Postal Service provided under this Lease or under any law or regulation must be in writing and submitted to"Contracting Officer, U.S.Postal Service' at the address specified below,or at an address that the Postal Service has otherwise directed in writing. ACCEPTANCE BY THE POSTAL SERVICE Date: Sara J Adams Contracting Officer Signature of Contracting Officer FACILITIES REAL ESTATE 7029 Albert Pick Rd. Greensboro.NC 27409-1103 Address of Contracting Officer Signature Page leaseaerd Get.Entity(April 2009) 3 The Roanoke Times Account Number Roanoke,Virginia 6014485 Affidavit of Publication Date CITY OF ROANOKE-DIRECTOR OF FINANCE October 20,2023 Attn Brent Robertson 215 CHURCH AVENUE SW,SUITE 465 ROANOKE,VA 24011 Date Category Description Ad Size Total Cost 10/17/2023 Legal Notices NOTICE OF PUBLIC HEARING 2 x 0.00 IN 731.40 Publisher of the Roanoke Times I,(the undersigned)an authorized representative of the Roanoke Times,a daily newspaper published in Roanoke,in the State of Virginia,do certify that the annexed notice NOTICE OF PUBLIC HEARING was published in said newspapers on the following dates: 10/09/2023 The First insertion being given ... 10/09/2023 Newspaper reference: 0001446112 Billing R prese iVe Sworn to and subscribed before me this 20th Day of October 2023 j-/t Notary Pubtic ,0d G5�; State of Virginia .Q l �� �;; Countyof Hanover "_ '`' `�I : = ' REI;,, My Commission expires 1.1 _ ..<3 /j J' C '• .'A£�YP` 'ti, -30. THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU NOTICE OF PUBLIC HEARING The Council of the City of Roanoke will hold a pubic hewing on Monday,October 16,2023,at 7:00 p.m..or as soon thereafter as the matter may be heard,In the Council Chamber,Room 450,In the Noel C.Taylor Municipal Building,215 Church Avenue, S.W., Roanoke,Virginia,to consider a proposed lease extension of approximately 5,709 square feet of space,including the mezzanine area,in the fist floor of the Church Avenue Parking Garage located at 101 Church Avenue,S.W., Roanoke,Virginia,to the United States Postal Service(USPS)for the operation of a downtown post office branch pursuant to the requirements of Sections 15.2-1800 and 15.2-1813,Code of Vkglnla(1950),as amended.The proposed lease extension Is for a five year term with annual rent of$71,000.USPS will be responsible for payment of utilities and janitorial services at the leased premises.The City will be responsible for capital and routine maintenance of the leased premises.The City will also be responsible for broker's commission due to the broker/agent for USPS in the amount of$10,650.Revenue from the proposed lease extension will be assigned to the Parking Fund. A copy of the proposed lease extension with the United States Postal Service and the proposed ordinance are available for review in the Office of Economic Development,117 Church Avenue,S.W.,Roanoke,Virginia. All parties and Interested persons may appear on the above date and be heard on this matter.If you are a person with a disability who needs accommodations for this hearing,please contact the City Clerk's Office at(540)853-2541,before noon on the Thursday before the date of the hearing listed above. The City of Roanoke provides Interpretation at no cost for all public meetings, upon request.If you would like to request an interpreter,please let us know at least 24 hours in advance by celing(540)853-1283. La Ciudad de Roanoke proportion Interpretacl6n sin costo por todas cites publicas,previa solicitud.Si usted desea solicit&un intirprete,hdganoslo saber con el menus 24 horas de antelaciin por flamer(540)853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bile malipo katika mikutano yote ya umme, inepoombwa. Iwapo ungependa kuomba mkalimani, tafadhai tujulishe angalau sea 24 kabla kwa kuplga slmu(540)853-1283. k-+1.51Y:�..yt ��r�y r» :>a)4 jIJA.:..1..24ul,liLl„,:.r fir.:C�+ry=..eY�s'�JLrtl J ,y of 1.(540)853-1283 JY:t. 4;rt-t Given under my hand this 9th day of October 2023. Cecelia F.McCoy,City Clerk NOTICE OF PUBLIC HEARING The Council of the City of Roanoke will hold a public hearing on Monday, October 16, 2023, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, Room 450, in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, to consider a proposed lease extension of approximately 5,709 square feet of space, including the mezzanine area, in the first floor of the Church Avenue Parking Garage located at 101 Church Avenue, S. W., Roanoke, Virginia, to the United States Postal Service (USPS) for the operation of a downtown post office branch pursuant to the requirements of Sections 15.2-1800 and 15.2- 1813, Code of Virginia (1950), as amended. The proposed lease extension is for a five year term with annual rent of $71 ,000. USPS will be responsible for payment of utilities and janitorial services at the leased premises. The City will be responsible for capital and routine maintenance of the leased premises. The City will also be responsible for broker's commission due to the broker/agent for USPS in the amount of $10,650. Revenue from the proposed lease extension will be assigned to the Parking Fund. A copy of the proposed lease extension with the United States Postal Service and the proposed ordinance are available for review in the Office of Economic Development, 117 Church Avenue, S. W., Roanoke, Virginia. All parties and interested persons may appear on the above date and be heard on this matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk' s Office at (540) 853 -2541 , before noon on the Thursday before the date of the hearing listed above. The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would like to request an interpreter, please let us know at least 24 hours in advance by calling (540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas, previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por Ilamar (540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu (540) 853-1283. ), Lel:Lk, A" �° 2.L1 J92' L5-4.9.4.c �l A41 J943 j.1 $, ' ' �► ; ,r tau 24 Otto ,'si . :�i�'s ,ti1&t ��►' �liy �� ►, u (540) 853-1283 \ � Given under my hand this 9th day of October 2023. Cecelia F. McCoy, City Clerk Note to Publisher: Please publish once in the Roanoke Times, legal notices, on Monday, October 9, 2023. Please send bill to: Please send affidavit of publication to: Brent Robertson, Assistant City Manager Cecelia F. McCoy, City Clerk For Community Development 4th Floor, Noel C. Taylor Municipal Bldg 215 Church Avenue, S.W., Room 364 215 Church Avenue, S.W., Room 456 Roanoke, Virginia, 24011 Roanoke, Virginia, 24011 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October 2023. No. 42813-101623. A RESOLUTION authorizing the proper City officials to make boundary amendments to the City's Enterprise Zone One A that will (i) delete certain areas currently within Enterprise Zone One A and (ii) will add certain areas not currently within Enterprise Zone One A to Enterprise Zone One A; authorizing the City Manager to apply to the Virginia Department of Housing and Community Development (VDHCD) for approval of such boundary amendments; and authorizing the City Manager to take such further action as may be necessary to obtain and implement such boundary amendments. WHEREAS, there are certain areas currently located within the City's Enterprise Zone One A that are not utilizing or are not eligible, and are not benefiting from the inclusion of such areas within such Zone areas; WHEREAS, there are certain areas currently located outside the City's Enterprise Zone One A that are contiguous to them that are not currently a part of such Zone areas, but that can be added to them and that will benefit from the designation of those additional areas as part of such Zone areas, as set forth in the City Council Agenda Report dated October 16, 2023; WHEREAS, the Virginia Enterprise Zone Grant Act of 2005, as amended, authorizes the amendment of existing Enterprise Zone areas to delete and to add areas to such Zone and its noncontiguous Subzones, thereby making qualified business firms within such areas eligible for Enterprise Zone benefits; WHEREAS, the deletion of certain areas and the addition of certain areas as part of the City's Enterprise Zone One A, as set forth above, has a potential to stimulate significant private sector investment within the City in areas where such business and industrial growth could result in much needed growth and revitalization; and WHEREAS, this Council, acting in its capacity as the governing body of the City of Roanoke, has held a public hearing on the above mentioned proposed boundary amendments, at which public hearing citizens and parties in interest were afforded an opportunity to be heard on such proposed boundary amendments to Enterprise Zone One A. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke is hereby applying for amendments to the City's Enterprise Zone One A which amendments will delete certain areas currently within Zone One A and which will add additional areas to Zone One A which are currently outside such Zone areas. Such amendments are more fully shown on the map(s) attached to the City Council Agenda Report dated October 16, 2023, and more fully described in such Report. 2. The City Manager is hereby authorized to apply, on behalf of the City, to the VDHCD for the above mentioned boundary amendments to the City's existing Enterprise Zone One A pursuant to the applicable provisions of the Virginia Enterprise Zone Grant Act, as amended, which boundary amendments will delete certain areas currently within Zone One A, and add to Zone One A certain areas not currently within them, all as more fully set forth in the above mentioned Agenda Report. 3. Council hereby certifies that it held a public hearing as required by the Virginia Enterprise Zone Grant Act Regulations. 4. The City Manager is authorized to submit to the VDHCD all information necessary for the application for the boundary amendments to the City's Enterprise Zone One A, for the Department's review and consideration and to take such further action as may be necessary and/or execute any additional documents as may be necessary to meet other program requirements or to establish the boundary amendments as set forth above. The City Clerk is authorized to execute and attest any documents that may be necessary or required for the application or for the provision of such information. Such authority shall continue throughout the life of such Zone One A. 5. Local incentives applicable for Enterprise Zone One A shall also be applicable for any new areas covered by such approved boundary amendments. 6. Any such approved boundary amendments will be retroactive to the date as provided by such approval from the VDHCD. ATTEST: f: 121447 City Clerk. 111.1FP717m ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2023 Subject: Proposal of the City of Roanoke to amend the Enterprise Zone Boundary. Background: Since the designation of the City of Roanoke Enterprise Zones, Enterprise Zone One A has undergone amendments to the zone boundary and local incentives. In accordance with state regulations, each zone has a maximum acreage limit equal to seven percent of total City acreage, which at present totals 1,922 acres. Zone boundary and incentive amendments are permitted by state regulations once a year. In an effort to best utilize Enterprise Zone incentives, City staff recommends boundary amendments set forth below that would delete approximately 31.49 acres from Zone One A. Additionally, City staff recommends the boundary amendments set forth below that would add approximately 24.2 acres to Zone One A. If approved by City Council, these amendments would represent a net total of 1,908.45 acres currently utilized in the Enterprise Zone A. Considerations: The Zone One A boundary amendment adds (i); To add to the current Zone One A approximately 0.3381 acres, consisting of property located on Crystal Spring Ave SW, west of Crystal Spring Ave with Tax Map Numbers 1050906 and 1050907. (ii) To add to the current Zone One A approximately 12 acres, consisting of property located on Valley View Blvd NW, south of Valley View Blvd NW, with Official Tax Map Number 2370103. (iii) To add to the current Zone One A approximately 7.6648 acres, consisting of property located on Valley View Blvd NW, south of Valley View Blvd NW and east of Valley View Blvd W NW, with Official Tax Map Number 2380104. (iv) To add to the current Zone One A approximately 0.9759 acres, consisting of property on Williamson Rd NE, north of Orange Ave and east of Courtland Rd, with Official Tax Map Number 3020201. (v) To add to the current Zone One A approximately 0.1302 acres, consisting of property located on 9th St SE, north of Buena Vista Blvd and west of 9th St SE, with Official Tax Map Number 4140250. (vi) To add to the current Zone One A approximately 1.1423 acres, consisting of property located on Campbell Avenue SW, south of Campbell Ave and west of 6th St, with Official Tax Map Number 1113303. (vii) To add to the current Zone One A approximately 1.9417 acres consisting of property located on Franklin Rd SW. east of Franklin Rd SW, with Official Tax Map Number 1100410. The Zone One A boundary amendment also deletes (i) To remove from the current Zone One A approximately 1.6191 acres consisting of property located on Salem Ave SW, south of Norfolk Ave, west of 3rd St and north of Salem Ave SW, and with Official Tax Map Number 1010115. (ii) To remove from the current Zone One A approximately 0.9884 acres consisting of property located on Salem Ave SW, west of 2nd St and north of Salem Ave, with Official Tax Map Number 1010206. (iii) To remove from the current Zone One A approximately 0.5338 acres consisting of property located on Salem Ave SW, south of Norfolk Ave, north of Salem Ave, and west of 1 '/z St SW, with Official Tax Map Numbers 1010409, 1010410, 1010411, 1010412, 1010413, 1010414, 1010415, 1010416, 1010417 and 1010418. (iv) To remove from the current Zone One A approximately 0.7533 acres consisting of property located on Salem Ave SW, south of Norfolk Ave, north of Salem Ave and west of Jefferson St, with Official Tax Map Number 1010503. (v) To remove from the current Zone One A approximately 0.2015 acres consisting of property located on Norfolk Ave, south of Norfolk Ave, north of Salem Ave and west of Jefferson St, with Official Tax Map Number 1010506. (vi) To remove from the current Zone One A approximately 0.2828 acres consisting of property located on Jefferson St SW, south of Norfolk Ave and west of Jefferson St, with Official Tax Map Numbers 1010507 and 1010508. (vii) To remove from the current Zone One A approximately 0.0784 acres consisting of property located on Salem Ave SW, north of Salem Ave and west of Jefferson St, with Official Tax Map Number 1010510. (viii) To remove from the current Zone One A approximately 0.0298 acres consisting of property located on Salem Ave SW, south of Norfolk Ave, north of Salem Ave and west of Jefferson St, with Official Tax Map Number 1010512. (ix) To remove from the current Zone One A approximately 0.2357 acres consisting of property located on Salem Ave SW, south of Salem Ave, north of Campbell Ave, and west of 3rd St, with Official Tax Map Number 1010819. (x) To remove from the current Zone One A approximately 1.4898 acres consisting of property located on Campbell Ave SW, south of Salem Ave, north of Campbell Ave, and west of 2nd St. with Official Tax Map Number 1010905. (xi) To remove from the current Zone One A approximately 0.9364 acres consisting of property located on Church Ave SW, north of Church Ave SW and west of 4th St, with Official Tax Map Numbers 1011316, 1011317, 1011318, 1011319 and 1011320. (xii) To remove from the current Zone One A approximately 0.3523 acres consisting of property located on 2nd St SW, north of Church Ave and east of 2nd St SW, with Official Tax Map Number 1011602. (xiii) To remove from the current Zone One A approximately 0.3254 acres consisting of property located on Church Ave SW and Jefferson St SW, north of Church Ave SW and west of Jefferson St SW, with Official Tax Map Numbers 1011814 and 1011816. (xiv) To remove from the current Zone One A approximately 0.2309 acres consisting of property located on Church Ave SW, south of Church Ave SW and west of 3rd St, with Official Tax Map Number 1012029. (xv) To remove from the current Zone One A approximately 0.4307 acres consisting of property located on Luck Ave SW, north of Luck Ave SW and west of 3rd St SW, with Official Tax Map Number 1012030. (xvi) To remove from the current Zone One A approximately 0.8178 acres consisting of property located on 2nd St SW, south of Luck Ave SW and west of 2nd St SW, with Official Tax Map Number 1012508. (xvii) To remove from the current Zone One A approximately 0.1589 acres consisting of property located on 3rd St SW, north of Day Ave and west of 3rd St SW. with Official Tax Map Numbers 1013006 and 1013009. (xviii) To remove from the current Zone One A approximately 0.287 acres consisting of property located on Franklin Rd SW, south of Franklin Rd SW and west of Jefferson St, with Official Tax Map Number 1013306. (xix) To remove from the current Zone One A approximately 1.2976 acres consisting of property located on Day Ave, south of Day Ave and east of 3rd street, with Official Tax Map Numbers 1020401, 1020403, 1020404, 1020405, 1020406, 1020407 and 1020408. (xx) To remove from the current Zone One A approximately 0.0852 acres consisting of property located on Elm Ave SW, north of Elm Ave SW and east of 3rd St, with Official Tax Map Number 1020418. (xxi) To remove from the current Zone One A approximately 0.2958 acres consisting of property located on Elm Ave SW, north of Elm Ave SW and east of 3rd St, with Official Tax Map Numbers 1020422 and 1020423. (xxii) To remove from the current Zone One A approximately 0.1671 acres consisting of property located on Jefferson St SW, south of Day Ave and west of Jefferson St, with Official Tax Map Number 1020510. (xxiii) To remove from the current Zone One A approximately 0.6512 acres consisting of property located on Elm Ave SW, north of Elm Ave SW and east of 1st St, with Official Tax Map Numbers 1020512, 1020513, 1020514 and 1020515. (xxiv) To remove from the current Zone One A approximately 0.5556 acres consisting of property located on Jefferson St SW, north of Elm Ave SW and west of Jefferson St, with Official Tax Map Numbers 1020516, 1020517 and 1020518. (xxv) To remove from the current Zone One A approximately 0.3788 acres consisting of property located on Day Ave SW, south of Day Ave SW and west of Jefferson St, with Official Tax Map Number 1020525. (xxvi) To remove from the current Zone One A approximately 0.7209 acres consisting of property located on Henry St NW, south of Wells Ave and east of Henry St, with Official Tax Map Number 2013012. (xxvii) To remove from the current Zone One A approximately 0.2684 acres consisting of property located on Centre Ave NW, north of Centre Ave and west of Jordan Aly, with Official Tax Map Number 2013016. (xxviii) To remove from the current Zone One A approximately 0.8353 acres consisting of property located on Jefferson St NW, north of Centre Ave and east of Jordan Aly, with Official Tax Map Number 2013018. (xxix) To remove from the current Zone One A approximately 0.6291 acres consisting of property located on Jordan Alley NW, south of Wells Ave and west of Jordan Aly, with Official Tax Map Number 2013019. (xxx) To remove from the current Zone One A approximately 0.9507 acres consisting of property located on Kimball Ave SW, south of Kimball Ave and west of 4th St, with Official Tax Map Number 3014018. (xxxi) To remove from the current Zone One A approximately 0.3445 acres consisting of property located on Campbell Ave SE, south of Campbell Ave, with Official Tax Map Numbers 4010904 and 4010905. (xxxii) To remove from the current Zone One A approximately 0.1871 acres consisting of property located on Campbell Ave SE, south of Campbell Ave and east of 3rd St, with Official Tax Map Number 4011001. (xxxiii) To remove from the current Zone One A approximately 0.199 acres consisting of property located on 3rd St SE, east of 3rd St, with Official Tax Map Number 4011002. (xxxiv) To remove from the current Zone One A approximately 0.1353 acres consisting of property located on Campbell Ave SE, south of Campbell Ave and east of 3rd St, with Official Tax Map Numbers 4011101 and 4011143. (xxxv) To remove from the current Zone One A approximately 9.2668 acres consisting of property located on Hershberger Rd NW, north of Hershberger Rd, with Official Tax Map Number 6660105. (xxxvi) To remove from the current Zone One A approximately 4.7557 acres consisting of property located on Hershberger Rd NW, north of Hershberger Rd and east of Rutgers St, with Official Tax Map Number 6660130. Making the adjustments noted to the above properties to the City's Enterprise Zone One A will generate additional opportunities for revitalization where buildings and sites are currently vacant, underutilized, undeveloped, or development is pending. A map showing each boundary addition amendment is attached hereto and has been on file since October 2, 2023, in the City Clerk's Office (Attachment 1). The parcels shown in green on the map in Attachment 1 represent properties proposed for addition into Zone One A. The parcels shown in red on the map in Attachment 1 represent properties proposed for deletion from Zone One A. In accordance with the Virginia Department of Housing and Community Development's (VDHCD) Virginia Enterprise Zone Program regulations, the local governing body must hold at least one public hearing affording citizens and interested parties an opportunity to be heard before submitting an amendment application to the Department for consideration. Such public hearing is scheduled for Roanoke City Council's regularly scheduled public hearing session on October 16, 2023 at 7:00 p.m. Upon the approval of City Council, the boundary amendments will be submitted to the VDHCD. Such amendments are subject to approval by the VDHCD. If approved, the amendments are retroactive to January 1, 2023, a date approved by the VDHCD. Recommended Action: Absent comments at the public hearing requiring further consideration, adopt a resolution to modify, as set forth above, the boundaries of Enterprise Zone One A, subject to approval by the VDHCD, with an effective date retroactive to a date approved by the VDHCD, as set forth above. Furthermore, authorize the City Manager to apply to the VDHCD for approval of the above mentioned amendments and to take such further action and/or to execute such additional documents as may be needed to obtain or confirm such amendments and to meet the Program requirements throughout the life of the Zone. 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U1 N W rn F+ U1 Dl O lD U1 00 N ....I CO 'I N W A The Roanoke Times Account Number Roanoke,Virginia 6024677 Affidavit of Publication Date CITY OF ROANOKE-ECONOMIC DEVELOPMENT October 20,2023 Attn MARC NELSON 117 CHURCH AVE.,SW ROANOKE,VA 24011 Date Category Description Ad Size Total Cost 10/10/2023 Legal Notices NPH-ENTERPRISE ZONE AMENDMENTS 4 x 17.00 IN 9,686.83 Publisher of the Roanoke Times I,(the undersigned)an authorized representative of the Roanoke Times,a daily newspaper published in Roanoke,in the State of Virginia,do certify that the annexed notice NPH-ENTERPRISE ZONE AMEND was published in said newspapers on the following dates: 10/02,10/09/2023 The First insertion being given... 10/02/2023 Newspaper reference: 0001446110 Billing Re resen ve Sworn to and subscribed before me this 20th oay of October 2023 V , ,,,irrfrrr,r ram` (Z. ��ns; NotaryPt ':\,LC)i•t� ,�• State of Virginia County of Hanover :I .;a 7.� My Commission expires • 0tt 51 r' • ,1//l f I1%i\\ THIS IS NOT A BILL. 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P1e City a Roanoke provides Mepea80 a no 00 ear 4 pot maalp,VW,(.rinst t you mad ton b wooer an 0frpad,0464e le a done et la 24 Nos *ante 010011005045201653-1261 1,MAW a ken*pr0prtl0r 300 obr0n*act par balm atom Maio.preia Marti.SI*id dim eetl0 0 term*.id0anl Wm can Moe*24 tar a Meld&por tMrr 040e 053-128.i AA 4 Arrow loam Warr ye:Miran oM maps 4A00a ma t r loon ye lanrr 14449099410.ram 451n0rd11 Vnn1a r.401,101,14404 MOON,smart.sat Z. M06 kwa k+pm 4M4l540!8531283 t .- ,S e 853-1 83.:>W• .,+-.- - _s-24 ;�. , 018 rent&+.".lnd'±Y 0.48.2.Pt.J. Coe*F.Akio.CMC CO/Oink NOTICE OF PUBLIC HEARING Notice is hereby given that the Council of the City of Roanoke will hold a public hearing on the matters set forth below on Monday, October 16, 2023, at 7:00 p.m., or as soon thereafter as the matters may be heard,in the Council Chamber,4th Floor, Room 450, Noel C.Taylor Municipal Building,215 Church Avenue, S.W., Roanoke,Virginia. Further information is available in the Office of the City Clerk, (540)853-2541,or from Marc Nelson, Economic Development Director, (540) 853-2717. Pursuant to the provisions of the Virginia Enterprise Zone Grant Act, Sections 59.1-538, et seq., Code of Virginia (1950), as amended, the City of Roanoke proposes to make applications to the Virginia Department of Housing and Community Development for the matters set forth below. A. To amend the boundaries of Enterprise Zone One A by adding additional acreage as indicated below: 1. To add to the current Zone One A approximately 0.3381 acres, of property on Crystal Spring Ave SW, west of Crystal Spring Ave with Tax Map Numbers 1050906 and 1050907. This addition will incorporate property that is planned to be redeveloped into active commercial use or may be redeveloped in the future. This property will be made contiguous to property already located in Zone One A. Zoned CN: Commercial-Neighborhood. 2. To add to the current Zone One A approximately 12 acres, of property on Valley View Blvd NW, south of Valley View Blvd NW, with Official Tax Map Number 2370103. This addition will incorporate property that is planned to be redeveloped into active commercial use or may be redeveloped in the future. This property will be made contiguous to property already located in Zone One A. Zoned CLS: Commercial-Large Site. 3. To add to the current Zone One A approximately 7.6648 acres, of property on Valley View Blvd NW, south of Valley View Blvd NW and east of Valley View Blvd W NW, with Official Tax Map Number 2380104. This addition will incorporate property that is planned to be redeveloped into active commercial use or may be redeveloped in the future.This property will be made contiguous to property already located in Zone One A.Zoned CLS: Commercial-Large Site. 4. To add to the current Zone One A approximately 0.9759 acres, of property on Williamson Rd NE, north of Orange Ave and east of Courtland Rd, with Official Tax Map Number 3020201. This addition will incorporate property that is planned to be redeveloped into active commercial use or may be redeveloped in the future. This property will be made contiguous to property already located in Zone One A. Zoned CG: Commercial-General. 5. To add to the current Zone One A approximately 0.1302 acres, consisting of property on 9th St SE, north of Buena Vista Blvd and west of 9th St SE , with Official Tax Map Number 4140250. This addition will incorporate property that is planned to be redeveloped into active commercial use or may be redeveloped in the future. This property will be made non-contiguous to property already located in Zone One A. Zoned CN: Commercial-Neighborhood. 6. To add to the current Zone One A approximately 1.1423 acres,consisting of property on Campbell Avenue SW, south of Campbell Ave and west of 6th St, with Official Tax Map Number 1113303. This addition will incorporate property that is planned to be redeveloped into active commercial use or may be redeveloped in the future. This property will be made contiguous to property already located in Zone One A. Zoned D: Downtown. 7. To add to the current Zone One A approximately 1.9417 acres consisting of property on Franklin Rd SW, east of Franklin Rd SW, with Official Tax Map Number 1100410. This addition will incorporate property that is planned to be redeveloped into active commercial use or may be redeveloped in the future. This property will be made contiguous to property already located in Zone One A. Zoned CG: Commercial-General. B. To amend the boundaries of Enterprise Zone One A by removing acreage as indicated below: 1. To remove from the current Zone One A approximately 1.6191 acres of property on Salem Ave SW, south of Norfolk Ave,west of 3rd St and north of Salem Ave SW, and with Official Tax Map Number 1010115.This deletion will remove property owned by the City of Roanoke and cannot utilize an Enterprise Zone designation. Zoned D: Downtown. 2. To remove from the current Zone One A approximately 0.9884 acres of property on Salem Ave SW,west of 2nd St and north of Salem Ave,with Official Tax Map Number 1010206.This deletion will remove property owned by the City of Roanoke and cannot utilize an Enterprise Zone designation. Zoned D: Downtown. 3. To remove from the current Zone One A approximately 0.5338 acres of property on Salem Ave SW, south of Norfolk Ave, north of Salem Ave, and west of 1 %z St SW, with Official Tax Map Numbers 1010409, 1010410, 1010411, 1010412, 1010413, 1010414, 1010415, 1010416, 1010417, and 1010418. This deletion will remove property that is partially owned by the City of Roanoke and cannot utilize an Enterprise Zone designation,as well as property that is not planned for redevelopment.Zoned D: Downtown. 4. To remove from the current Zone One A approximately 0.7533 acres of property located on Salem Ave SW, south of Norfolk Ave, north of Salem Ave and west of Jefferson St,with Official Tax Map Number 1010503. This deletion will remove property that is not planned for redevelopment. Zoned D: Downtown. 5. To remove from the current Zone One A approximately 0.2015 acres of property on Norfolk Ave, south of Norfolk Ave, north of Salem Ave and west of Jefferson St, with Official Tax Map Number 1010506. This deletion will remove property not planned for redevelopment. Zoned D: Downtown. 6. To remove from the current Zone One A approximately 0.2828 acres of property on Jefferson St SW, south of Norfolk Ave and west of Jefferson St, with Official Tax Map Numbers 1010507 and 1010508.This deletion will remove property owned by the City of Roanoke and cannot utilize an Enterprise Zone designation. Zoned D: Downtown. 7. To remove from the current Zone One A approximately 0.0784 acres of property on Salem Ave SW, north of Salem Ave and west of Jefferson St, with Official Tax Map Number 1010510. This deletion will remove property not planned for redevelopment. Zoned D: Downtown. 8. To remove from the current Zone One A approximately 0.0298 acres of property on Salem Ave SW, south of Norfolk Ave, north of Salem Ave and west of Jefferson St, with Official Tax Map Number 1010512.This deletion will remove property owned by a non-profit and cannot utilize an Enterprise Zone designation. Zoned D: Downtown. 9. To remove from the current Zone One A approximately 0.2357 acres of property on Salem Ave SW, south of Salem Ave, north of Campbell Ave, and west of 3rd St,with Official Tax Map Number 1010819. This deletion will remove property owned by the City of Roanoke and cannot utilize an Enterprise Zone designation. Zoned D: Downtown. 10. To remove from the current Zone One A approximately 1.4898 acres of property on Campbell Ave SW, south of Salem Ave, north of Campbell Ave, and west of 2nd St,with Official Tax Map Number 1010905.This deletion will remove property owned by the City of Roanoke and cannot utilize an Enterprise Zone designation. Zoned D: Downtown. 11. To remove from the current Zone One A approximately 0.9364 acres of property on Church Ave SW, north of Church Ave SW and west of 4th St,with Official Tax Map Numbers 1011316, 1011317, 1011318, 1011319, and 1011320. This deletion will remove property partially owned by the City of Roanoke and cannot utilize an Enterprise Zone designation, as well as property that is not planned for redevelopment. Zoned D: Downtown. 12. To remove from the current Zone One A approximately 0.3523 acres of property located on 2"d St SW, north of Church Ave and east of 2"d St SW, with Official Tax Map Number 1011602. This deletion will remove property not planned for redevelopment. Zoned D: Downtown. 13. To remove from the current Zone One A approximately 0.3254 acres of property on Church Ave SW and Jefferson St SW, north of Church Ave SW and west of Jefferson St SW, with Official Tax Map Numbers 1011814 and 1011816. This deletion will remove property not planned for redevelopment. Zoned D: Downtown. 14. To remove from the current Zone One A approximately 0.2309 acres of property on Church Ave SW, south of Church Ave SW and west of 3rd St, with Official Tax Map Number 1012029. This deletion will remove property not planned for redevelopment. Zoned D: Downtown. 15. To remove from the current Zone One A approximately 0.4307 acres of property on Luck Ave SW, north of Luck Ave SW and west of 3rd St SW,with Official Tax Map Number 1012030.This deletion will remove property not planned for redevelopment.Zoned D: Downtown. 16. To remove from the current Zone One A approximately 0.8178 acres of property on 2nd St SW, south of Luck Ave SW and west of 2nd St SW,with Official Tax Map Number 1012508.This deletion will remove property not planned for redevelopment.Zoned D: Downtown. 17. To remove from the current Zone One A approximately 0.1589 acres of property on 3rd St SW, north of Day Ave and west of 3`d St SW, with Official Tax Map Numbers 1013006 and 1013009. This deletion will remove property not planned for redevelopment. Zoned D: Downtown. 18. To remove from the current Zone One A approximately 0.287 acres of property on Franklin Rd SW, south of Franklin Rd SW and west of Jefferson St, with Official Tax Map Number 1013306. This deletion will remove property not planned for redevelopment. Zoned D: Downtown. 19. To remove from the current Zone One A approximately 1.2976 acres of property located on Day Ave, south of Day Ave and east of 3rd street, with Official Tax Map Numbers 1020401, 1020403, 1020404, 1020405, 1020406, 1020407, and 1020408.This deletion will remove property not planned for redevelopment. Zoned D: Downtown. 20. To remove from the current Zone One A approximately 0.0852 acres of property located on Elm Ave SW, north of Elm Ave SW and east of 3rd St, with Official Tax Map Number 1020418. This deletion will remove property not planned for redevelopment. Zoned D: Downtown. 21. To remove from the current Zone One A approximately 0.2958 acres of property located on Elm Ave SW, north of Elm Ave SW and east of 3rd St, with Official Tax Map Numbers 1020422 and 1020423. This deletion will remove property not planned for redevelopment. Zoned D: Downtown. 22. To remove from the current Zone One A approximately 0.1671 acres of property on Jefferson St SW, south of Day Ave and west of Jefferson St,with Official Tax Map Number 1020510. This deletion will remove property owned by the City of Roanoke and can utilize an Enterprise Zone designation. Zoned D: Downtown. 23. To remove from the current Zone One A approximately 0.6512 acres of property on Elm Ave SW, north of Elm Ave SW and east of 1st St, with Official Tax Map Numbers 1020512, 1020513, 1020514, and 1020515. This deletion will remove property owned by a non-profit and cannot utilize an Enterprise Zone designation. Zoned D: Downtown. 24. To remove from the current Zone One A approximately 0.5556 acres of property on Jefferson St SW, north of Elm Ave SW and west of Jefferson St,with Official Tax Map Numbers 1020516, 1020517,and 1020518.This deletion will remove property owned by a non-profit and cannot utilize an Enterprise Zone designation. Zoned D: Downtown. 25. To remove from the current Zone One A approximately 0.3788 acres of property on Day Ave SW, south of Day Ave SW and west of Jefferson St,with Official Tax Map Number 1020525.This deletion will remove property not planned for redevelopment. Zoned Downtown. 26. To remove from the current Zone One A approximately 0.7209 acres of property on Henry St NW, south of Wells Ave and east of Henry St,with Official Tax Map Number 2013012.This deletion will remove property owned by a non-profit and cannot utilize an Enterprise Zone designation. Zoned D: Downtown. 27. To remove from the current Zone One A approximately 0.2684 acres of property on Centre Ave NW, north of Centre Ave and west of Jordan Aly, with Official Tax Map Number 2013016.This deletion will remove property owned by a non-profit and cannot utilize an Enterprise Zone designation. Zoned D: Downtown. 28. To remove from the current Zone One A approximately 0.8353 acres of property on Jefferson St NW, north of Centre Ave and east of Jordan Aly,with Official Tax Map Number 2013018.This deletion will remove property owned by a non-profit and cannot utilize an Enterprise Zone designation. Zoned D: Downtown. 29. To remove from the current Zone One A approximately 0.6291 acres of property on Jordan Alley NW, south of Wells Ave and west of Jordan Aly, with Official Tax Map Number 2013019.This deletion will remove property owned by the City of Roanoke and cannot utilize an Enterprise Zone designation. Zoned D: Downtown. 30. To remove from the current Zone One A approximately 0.9507 acres of property on Kimball Ave SW, south of Kimball Ave and west of 4th St, with Official Tax Map Number 3014018.This deletion will remove property not planned for redevelopment. Zoned D: Downtown. 31. To remove from the current Zone One A approximately 0.3445 acres of property on Campbell Ave SE, south of Campbell Ave,with Official Tax Map Numbers 4010904 and 4010905.This deletion will remove property not planned for redevelopment. Zoned D: Downtown. 32. To remove from the current Zone One A approximately 0.1871 acres of property on Campbell Ave SE, south of Campbell Ave and east of 3rd St, with Official Tax Map Number 4011001.This deletion will remove property not planned for redevelopment. Zoned D: Downtown. 33. To remove from the current Zone One A approximately 0.199 acres of property on 3rd St SE, east of 3rd St,with Official Tax Map Number 4011002.This deletion will remove property not planned for redevelopment. Zoned D: Downtown. 34. To remove from the current Zone One A approximately 0.1353 acres of property on Campbell Ave SE, south of Campbell Ave and east of 3rd St,with Official Tax Map Numbers 4011101 and 4011143.This deletion will remove property not planned for redevelopment. Zoned D: Downtown. 35. To remove from the current Zone One A approximately 9.2668 acres of property on Hershberger Rd NW, north of Hershberger Rd,with Official Tax Map Number 6660105.This deletion will remove property not planned for redevelopment. Zoned CLS: Commercial-Large Site. 36. To remove from the current Zone One A approximately 4.7557 acres of property on Hershberger Rd NW, north of Hershberger Rd and east of Rutgers St, with Official Tax Map Number 6660130. This deletion will remove property not planned for redevelopment. Zoned CLS: Commercial- Large Site. A copy of the maps, a list of Official Tax Map numbers of the properties involved in the amendments referred to above, and the local incentives currently offered in Zone One A are available for public inspection in the City's Department of Economic Development Offices at 117 Church Avenue, S.W., Roanoke,Virginia 24011,telephone number(540)853-2717. Please contact Marc Nelson at such address or telephone number to view public records related to a parcel of property involved in this matter. A copy of maps and other documents describing the proposed areas of the Enterprise Zone One A amendments, and the other matters referred to above, are on file and may be reviewed by the public after October 2, 2023, in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke,Virginia 24011, during business hours. All parties and interested citizens may appear on the above date and be heard on these matters. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office, at (540) 853-2541, before 12:00 noon on October 16, 2023. The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would like to request an interpreter, please let us know at least 24 hours in advance by calling (540) 853- 1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas, previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por Ilamar (540)853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani,tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu (540) 853-1283. j,A.4 J .�)IiS�o )Liij Ls.L13L- �jt.e�)S 4:vyD ',.I CJJ,'Le'J'°c. L5 `-SYJJyr,1 �liy)-1 1)tq(540) 853-1283 ,:)J4 o)te.li�� ��� Wit...,24 31.1,1a ,1 ‘ i GIVEN under my hand this October 2, 2023. Cecelia F. McCoy, CMC City Clerk Note to Publisher: Please publish twice in the Legal Notice section of The Roanoke Times,once on Monday, October 2,2023, and once on Monday, October 9, 2023. Send Publisher's Affidavit: Send Bill to: Cecelia F. McCoy Marc Nelson City Clerk Economic Development Manager Noel C.Taylor Municipal Building, Room 456 Department of Economic Development 215 Church Avenue, S.W. City of Roanoke Roanoke,VA 24011 117 Church Avenue, S.W. Roanoke,VA 24011 Hammerschlag&Co.,Inc. By Email To: Alicia Cundiff(9licia.Cuncliffic roanoketi14.gov) Marc Nelson (.Marc.Nelson'd,Roanoke114.gor) October 16, 2023 City of Roanoke 215 Church Avenue, S.W. Council Chamber,4th Floor Room 450 Roanoke VA Re: Amendment of Enterprise Zone Boundaries Dear Roanoke City Council, On behalf of the property owners John Lampros and Roanoke Lots LLC per the notice regarding the proposal to make applications to the Virginia Department of Housing and Community Development on October 2,2023,we object to a number of the proposed boundary changes of the Enterprise Zone One A and request the Council remove the attached list of parcels, as noted by their Tax Map Numbers from consideration. The proposed deleted parcels have been treated differently from other parcels not considered for deletion from Enterprise Zone One A. We have been informed that these parcels, consisting of open-air surface parking lots, are being deleted from Enterprise Zone One A due to their lack of development potential. We believe that these parking lots have the same potential for development as any other parcel in the approximately 1900 acres included in the Enterprise Zone One A. As an example,we owned a surface parking lot located at 202 Campbell Ave SE,which was sold to a developer for the new Pinnacle Bank Building. Pinnacle Bank benefited from the inclusion of the lot in Enterprise Zone One A. Tax Map Number 1020418 is included in the attached list to be deleted as well as Tax Map Numbers 1020422 and 1020423. However, Tax Map Numbers 1020419, 1020420 and 1020421 have not been included although they are directly between these parcels and owned by another entity. 31 of the Downtown parcels are owned by the city or a non-profit. 31 of the remaining 33 parcels are owned by entities related to our company or John Lampros. We believe that the disproportionate share of our assets to be excluded from Enterprise Zone One A treats us differently and unfairly from other assets in the real estate community. Parkina investment•Development•Expert Witness&Advisory Services 414 North Orleans Street, Suite 401, Chicago, IL 60654 Tel.312-494-0371 /www.HammerschlagParking.com City of Roanoke October 16, 2023 Page 2 of 2 Sincerely, erschlag ; Co., Inc. r r J•'•I Hammerschlag P sident Copy: John Lampros 1902 Cantle Lane Roanoke,VA 24018 Daniel F Layman, Jr. 555 Professional Arts Building 30 Franklin Road SW Roanoke,VA 24011 f 0 Hammerschlag&Co.,Inc. Deletions Lot Name Lot Size PIN Owner Pollard 1010416 Roanoke Lots LLC Pollard 1010417 Roanoke Lots LLC Pollard 1010418 Roanoke Lots LLC Knapsack 0.7533 1010503 Lampros Knapsack 0.2015 1010506 Lampros Knapsack 0.0784 1010510 Lampros Gas 0.3523 1011602 Roanoke Lots LLC Sportsman 0.3254 1011814 Roanoke Lots LLC Sportsman 1011816 Roanoke Lots LLC Gale Upper 0.2309 1012029 Roanoke Lots LLC Gale Lower 0.4307 1012030 Roanoke Lots LLC Goodyear 0.8178 1012508 Lampros Day 0.1589 1013006 Lampros Day 1013009 Lampros Franklin 0.287 1013306 Roanoke Lots LLC Federal 1020401 Lampros Federal 1.2976 1020403 Lampros Federal 1020404 Lampros Federal 1020405 Lampros Federal 1020406 Lampros Federal 1020407 Lampros Federal 1020408 Lampros Lamp 0.0852 1020418 Lampros Elm 0.2958 1020422 Lampros Elm 1020423 Lampros Market 0.3445 4010904 Roanoke Lots LLC Market 4010905 Roanoke Lots LLC Junior 0.1871 4011001 Lampros Junior 0.199 4011002 Lampros Junior 0.1353 4011101 Lampros Junior 4011143 Lampros Parking Investment•Development•Expert Witness&Advisory Services 414 North Orleans Street,Suite 401, Chicago, IL 60654 Tel.312-494-0371 /www.HammerschlagParking.com I-. 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C 7- CD z CD CD n � - _ m m CTram+ 0_ tl n n rD rD 7 7 -I to '-r O rD rD -I -3 D r N IA) •P LO O O O O 01 V N lO in 00 N A U1 O1 U1 N W 01 I.1 U1 O1 O LD U1 CO N V 03 --.I F-s W A IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October 2023. No. 42814-101623. AN ORDINANCE authorizing the City Manager or his designee to execute the necessary documents providing for the acquisition of various easements needed by the City from Roanoke Southern, LLC (Roanoke Southern), and for the sale and conveyance of a parcel of City-owned property bearing Roanoke Official Tax Map No. 1420326 to Roanoke Southern, upon certain terms and conditions; and dispensing with the second reading of this Ordinance by title. WHEREAS, pursuant to the terms and conditions contained in a term sheet (Term Sheet) executed by Roanoke Southern, Roanoke Southern has agreed to convey the City various easements across Roanoke Southern's real property located at 671 Brandon Avenue in connection with the City's Main Street Bridge Replacement Project, and for access by the public to City parks and other City-owned property; as partial consideration for the easements, the City has agreed to convey Roanoke Southern City-owned property bearing Roanoke Official Tax Map No. 1420326; and WHEREAS, a public hearing was held on October 16, 2023, pursuant to §§15.2-1800 and 15.2-1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such sale and conveyance. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or his designee is hereby authorized on behalf of the City to execute the Term Sheet, attached to the City Council Agenda Report dated October 16, 2023, and such additional documents as are necessary to accept various easements needed by the City from Roanoke Southern, LLC, across its property bearing Roanoke Official Tax Map No. 127260X located at 671 Brandon Avenue, for the purchase price of$150,000 as further stated in such Report. 2. The City Manager or his designee is further authorized, for and on behalf of the City, to execute a Quitclaim deed providing for the conveyance of the City—owned property bearing Roanoke Official Tax Map No. 1420326 to Roanoke Southern, LLC, as part of the consideration to be paid Roanoke Southern, LLC for acquisition of the easements. 3. The City Manager or his designee is further authorized on behalf of the City to negotiate and execute such further documents, including and not limited to, a purchase and sales agreement that will incorporate the terms and conditions set forth in the Term Sheet, and take such other further actions related to this matter as may be necessary to implement, administer, and enforce the conditions and obligations that must be met by the City pursuant to the Term Sheet. 4. All documents necessary for the transactions contemplated by the Term Sheet shall be in form approved by the City Attorney. 5. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2023 Subject: Proposal of the City of Roanoke to Request Authority to Acquire Various Easements from Roanoke Southern, LLC, Located at 671 Brandon Avenue, S. W., and Conveyance of City-Owned Property Bearing Roanoke Official Tax Map No. 1420326. Background: City of Roanoke staff is engaged in the Main Street Bridge Replacement Project, a project designed to demolish and replace the existing Main Street Bridge (commonly known as the Wasena Bridge) (Bridge). A portion of the Bridge will lay across real property owned by Roanoke Southern, LLC (Roanoke Southern) located at 671 Brandon Avenue, bearing Roanoke Official Tax Map No. 1272602X the (Property). The Property lies adjacent to the Roanoke River Greenway and a City-owned parcel located at 1414 Memorial Avenue. The City needs to acquire several easements (Easements) from Roanoke Southern. These easements include permanent, temporary. and air rights easements needed in connection with the Bridge Project, and crossing easements to allow public access to the Greenway, and access to the City-owned parcel at 1414 Memorial Avenue. Roanoke Southern has indicated that it intends to use the Property and restore hidden railroad tracks that are buried for the operation of a light or heavy tourist rail line, once it acquires funding and obtains certification from the Federal Railroad Administration (FRA). Considerations: City staff and Roanoke Southern have negotiated the terms and conditions of the conveyance of the Easements to the City. These terms and conditions are included in the Term Sheet enclosed with this Report. Succinctly, these terms and conditions obligate the City to (1) pay the costs incurred for temporarily exposing the portion of the rail tracks across Franklin Road within thirty days of receipt of certification from the FRA (Roanoke Southern will reimburse such costs if it does not utilize the tracks within ninety days); (2) maintain the Easements in a manner sufficient to preserve Roanoke Southern's ability to use the rail tracks and in accordance with applicable law; (3) maintain vegetation on City-owned property in a manner to allow visibility of the rail tracks if Roanoke Southern begins operating a tourist rail line. The consideration to be paid Roanoke Southern by the City for the Easements is $150,000 (in addition to a $5,000 legal review fee), and the City's quitclaim of its interests in a parcel of City-owned property bearing Roanoke Official Tax Map No. 1420326. This City-owned parcel is a portion of the tract of land known as the Beltline, over which Roanoke Southern intends to operate its tourist rail line and is not being used by the City. I recommend acquisition of the Easements from Roanoke Southern upon the terms and conditions set forth in the Term Sheet. Acquisition of the Easements is in the best interests of the City and its citizens, as the Easements are required for the Bridge Project. The Easements also will provide a convenient means by which assist the public can access the Greenway, and provide an undisputed means for access to the City-owned parcel at 1414 Memorial Avenue. Recommended Action: Following the scheduled public hearing, adopt the ordinance authorizing the City Manager to execute the Term Sheet attached to this Report, and such other documents as may be required to accept the Easements and execute a quitclaim deed conveying the City's interest in Roanoke Official Tax Map No.1420326 to Roanoke Southern, LLC. All documents shall be approved as to form by the City Attorney. • r 1 �} Timothy Spencer, City Attorney Distribution: Council Appointed Officers Bob S. Cowell, Jr., City Manager Brent Robertson, Assistant City Manager/Director of Finance Angie O'Brien, Assistant City Manager Sam Roman, Assistant City Manager Luke Pugh, City Engineer Josephus Johnson-Koroma, Civil Engineer Ian Shaw, Stormwater Kelvin C. Bratton, Director Real Estate Valuation David L. Collins, Senior Assistant City Attorney RECEIVED The Roanoke Times ( Account Number OCT 1 0 2023 Roanoke,Virginia OFFICE O THE Affidavit of Publication 6017304 CITY MANAGER Date CITY OF ROANOKE COMMUNITY DEVELOPEMENT October 06,2023 Attn OFFICE OF CITY MANAGER 215 CHURCH AVE SW,ROOM 364 ROANOKE,VA 24011 IDate Category Description Ad Size Total Cost 1 10/14/2023 Legal Notices NOTICE OF PUBLIC HEARING 2 x 0.00 IN 940.65 Publisher of the Roanoke Times I,(the undersigned)an authorized representative of the Roanoke limes,a daily newspaper published in Roanoke,in the State of Virginia,do certify that the annexed notice NOTICE OF PUBLIC HEARING was published in said newspapers on the following dates: 10/06/2023 The First insertion being given... 10/06/2023 Newspaper reference: 0001447872 Billing Representative Sworn to and subscribed before me this 6th Day of October 2023 4,-eo‘ Notary Purt.b„ c4, ..,. c��`�� NOTARY /"4, State of Virginia pueLic :Z C7 : REG.#329549 County of Hanover ! 0 MY COMMISSION ; My Commission expires EXPIRES ? • �▪ O'� July 31,2023 ! 0 4 . tiny;"••........ ••''.�� FA LTi-t OF '41111 1 111 11Nj1„`` THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU NOTICE OF PUBLIC HEARING The City of Roanoke(City)proposes to convey its interest in a parcel of City-- owned property bearing Roanoke Official Tax Map No.1420326,being a portion of the tract of land commonly known as the Belt Line,to Roanoke Southern,LIC,as part of the consideration to be paid Roanoke Southern.LLC,by the City for acquis- ition of easements needed by the City across Roanoke Southern,LLC's property. Pursuant to the requirements of Sections 15.2-1800 and 152-1813,Code of Virginia (1950),as amended,notice is hereby given that the City Council of the City of Roa- noke will hold a public hearing on the above matter at its regular meeting to be held on October 16,2023,commencing at 7:00 p.m.,or as soon thereafter as the matter may be heard,in the Counc8 Chamber,4th Floor,Noel C.Taylor Municipal Building,215 Church Avenue,S.W.,Roanoke,Virginia to consider such convey- ance.Citizens shall have the opportunity to be heard and expess their opinions on said matter. All persons wishing to address City Council must sign-up with the City Clerk's Of- fice by emating clerk@roanokeva.gov or calling(540)853-2541 by 4:00 noon,on Monday,October 16,2023. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at(540)853.2541,before 12:00 noon on Thursday,October 12.2023. The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would like to request an interpreter,please let us know at least 24 hours in advance by calling(540)853-1283. La Ciudad de Roanoke proporciona interpretacibn sin costo por todas citas publicas,previa solicitud.Si usted desea solicitar un interprete,h3ganoslo saber con al menos 24 bores de antelaciOn por!lamer(540)853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma,Inapoombwa.Iwapo ungependa kuomba mkalimani,tafadhall tujulishe angalau saa 24 kabla kwa kupiga simu(540)853-1283. ???7721111????777177*7117????????17711 7117 717 71777 77777)77777 77 777771 71 77)77 777 1?17??7717717 77777/77777 777777 77777 77777 24 7777. ???????????????77777 777777 853.1283(540)??7?7?77777/777777 Given under my hand this 6th day of October,2023. Cecelia F.McCoy,City Clerk NOTICE OF PUBLIC HEARING The City of Roanoke (City) proposes to convey its interest in a parcel of City-owned property bearing Roanoke Official Tax Map No. 1420326, being a portion of the tract of land commonly known as the Belt Line,to Roanoke Southern,LLC,as part of the consideration to be paid Roanoke Southern, LLC, by the City for acquisition of easements needed by the City across Roanoke Southern, LLC's property. Pursuant to the requirements of Sections 15.2-1800 and 15.2-1813, Code of Virginia (1950), as amended, notice is hereby given that the City Council of the City of Roanoke will hold a public hearing on the above matter at its regular meeting to be held on October 16, 2023, commencing at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia to consider such conveyance. Citizens shall have the opportunity to be heard and expess their opinions on said matter. All persons wishing to address City Council must sign-up with the City Clerk's Office by emailing clerk@roanokeva.gov or calling(540) 853-2541 by 4:00 noon, on Monday, October 16, 2023. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday, October 12, 2023. The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would like to request an interpreter, please let us know at least 24 hours in advance by calling (540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas, previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por llamar(540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu (540) 853-1283. �o u4U"' j1Aiy ai jA I US''L,°9.4L uL-4`L" SI t'�s,,,1 `S939J = 1j L.(540) 853-1283 �9 eJta- 24 t , 1 ;may Given under my hand this 6th day of October, 2023. Cecelia F. McCoy, City Clerk Note to Publisher: Please publish once in The Roanoke Times, legal notices, on October 6, 2023. Please send bill to: Please send affidavit of publication to: Brent Robertson, Assistant City Manager Cecelia F. McCoy, City Clerk For Community Development 4t''Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 215 Church Avenue, S.W., Room 456 Roanoke, Virginia, 24011 Roanoke, Virginia, 24011 SANCHEZ-JONES City of Roanoke, Virginia CITY COUNCIL RECESSED SESSION (CITY COUNCIL IIWI; STRATEGIC WORKSHOP) IOW November 3, 2023 ROANOKE 8:30 AM Melrose Library 2502 Melrose Avenue, N. W., Suite D Roanoke, Virginia 24017 AGENDA 1. CALL TO ORDER - ROLL CALL. Vice-Mayor Cobb was absent. Council Member Priddy arrived at 8:53 a.m. 2. OVERVIEW OF THE AGENDA. 3. REVIEW OF SEPTEMBER COUNCIL STRATEGIC PLAN RETREAT. 4. STRATEGIC PLAN DISCUSSION. 5. NEXT STEPS. 6. ADJOURNED - 11:12 A.M. tit""'' . .. r 4 f ». illft ., 0 .. 1. . • "b .- - .� _* A-t n i i jo, yr r. «-` ,,t i T b ..........j lit v5 q 1 a° : j.1,----" *sw**"''° '',.41 "It '"',44iii, A'r;ir,4:,'/-: :--'-'-;-,--;;-::-- - - '---, ' • Li IA iii , : II. -- 10 'Ii„,! —N..." , ,,,d• i i ,. s a y ce d � d Y M p-� �,L. a i x x» f d✓' A c M AP—411tr.. .7144 DjRG1N1 ,,.;' RAIL Roanoke, Virginia Strategic Plan — Star City Strong 2023-2024 Adopted February 21, 2023 Roanoke City Council 2023 { -- d �.. v 1 1 111114' eor *RI #e . { Roanoke City Council Mayor Sherman Lea, Vice-Mayor Joe Cobb, Trish White-Boyd, Stephanie Moon-Reynolds, Vivian Sanchez-Jones, Peter Volosin, Luke Priddy , Seven-time All-America City Winner! ` '� 1952 1 1979 1 1982 11988 11996 I 2012 J 2017 .1k,‘ U (ir t w w � � � _i 2 , #rat •I twt ■ •• Y Y i•AI y:^M yip: Mayor Sherman P. Lea, Sr. As Mayor of the first city inducted into the All-America City Hall of 1111 Fame and a seven time All-America City it is my pleasure to serve 1111 alongside a Council and City Administration that recognizes the 41, importance of thinking strategically and acting on priorities. This plan captures the Council's strategic priorities and defines the outcomes we seek to achieve on behalf of the citizens. The Strategic Plan, our City's comprehensive plan, related specific purpose or 4k AL place-based plans,and our annual budget represent what it is we as a City do and why we do it. It is through these efforts we work to ensure we continue to have a City offering the best opportunity for the most people—in short,that it remains a great day in Roanoke! I encourage you to read this document to better understand our Vision for the community, how we plan on getting there, and how you can measure our progress. City Manager Bob Cowell,Jr. It is my honor to serve the Mayor and Council and on their behalf,the community,to lead an organization that works every day to deliver the services demanded and to offer opportunity to each and every resident and business of Roanoke. This plan provides the Vision established by ✓ / Council and the steps necessary to realize that Vision. This plan also " provides how we as an organization will conduct our business and sets the stage for the annual budget and capital improvements program. With the leadership of the Mayor and Council, we continue to make progress as a City - routinely recognized as one of the best places in America to live, operate a business, secure an education, or visit. I encourage you to review what follows and join us in keeping Roanoke a wonderful place for all that call it home. 2 TABLE OF CONTENTS Purpose of Strategic Planning 5 Strategic Planning Process 5 Community Profile 7 Vision and Strategic Areas of Importance 8 Education 10 Overview Path to Results Targeted Actions Performance Measures Community Safety 12 Overview Path to Results Targeted Actions Performance Measures Human Services 14 Overview Path to Results Targeted Actions Performance Measures Infrastructure 16 Overview Path to Results Targeted Actions Performance Measures Good Government 18 Overview Path to Results 3 Targeted Actions Performance Measures Livability 21 Overview Path to Results Targeted Actions Performance Measures Economy 23 Overview Path to Results Targeted Actions Performance Measures Organizational Response 25 AII-America City 1. 14 t ..i ■ a i ■rra R s f V #�j i�t44.. � p li M iii 1,... r. s++ a,—K+' A L .r i Fay i 1 i y'I U 1 • #�! ..w, ...!'��wpm fw`+fit a 'r , ,...s .�# � q fit •, . 1414 ii 1114wy _ 4 Purpose of Strategic Planning A strategic plan should serve as the physical product of strategic thinking — that is, delineation of a community vision and the strategies and actions that will be necessary to progress toward that vision. The Council,City Government and community should ideally evaluate every opportunity or challenge that presents itself against this vision and its associated strategies to best determine how to allocate their time, money, and other resources—all of which are limited. The Strategic Plan is a companion to the City's Comprehensive Plan which represents how the City will physically change over time. ideally evaluate every Together,the Strategic Plan and the Comprehensive Plan provide a firm opportunity or challenge foundation upon which to build more detailed neighborhood and special that presents itself against purpose plans, the annual budget, the multi-year capital improvements this vision and its associated program, regulations and ordinances, and other associated public policy strategies to best and implementation documents and initiatives. determine how to allocate their time, money and other Ideally one should be able to review this document and gain a firm resources... understanding of where the City intends to go, and generally how it proposes to get there,as well as gain insight into how progress along the way is intended to be measured. Strategic Planning Process This document represents an update to the previously adopted Strategic Plan adopted in February of 2022 — prompted by the continued need to address recovery from COVID-19, adapting to a number of additional emerging challenges — inflation, recession, gun violence, homelessness, workforce, and opportunities — Riverdale redevelopment, continued growth and expansion of the Innovation Corridor and completing expenditure of ARPA funds. Additionally, this revision furthers the intentional advancement of equity and well-being within the community. The City has engaged in strategic thinking for many years. Much of what is included in this plan has for a number of years, been included in the annual budget and other policy documents. The process used in the development of this plan was an enhancement to that used in crafting previous versions. This update was built upon the framework of: • Listen • Learn • Discuss • Present • Act The first step in this process was listening to the community regarding the City's seven priorities, the strategies used to progress on those priorities and the outcomes that are sought. This was achieved through virtual conversations involving focus groups led by Council. These focus groups complemented the earlier virtual conversations led by Council. The virtual conversations were accompanied by key stakeholder interviews. Interviews were conducted with key stakeholders regarding the priorities and the strategies currently used to advance on the priorities. Finally, this was all further complemented by a broad discussion of the community's response to and recovery from COVID via the Star City Strong Recovery and Resiliency Advisory Panel. 5 The second step was learning from the community and the staff about each of the seven priorities,the strategies used to progress on those priorities and the outcomes that have been achieved. This occurred during the most recent Council Strategic Plan retreat. This step included presentation of information, studies, briefings, etc. by senior City staff and other content experts. The third step in this process was the Council discussing what they heard and learned regarding each of the seven priorities,the strategies used to progress on the priorities and the outcomes that have been achieved and/or are sought. This was done at the most recent Council Strategic Plan retreat and Budget Planning Retreat. The fourth step proposed in this process was presenting the draft strategic plan and items that warrant further development. For example, neighborhood plan updates. As work on this progresses it will be incorporated into further discussions with Council and where appropriate into the development of annual budgets or policy documents. The final step proposed in this process is acting upon any revisions in priorities and strategies. Some of this action may come about as a result of a working group's efforts along the way,while the majority will come about via formal adoption of a revised Strategic Plan and the proposal and adoption of the FY24 budget. Much of the groundwork for this step was set at the most recent Council Budget Planning Retreat held prior to the kick-off of the annual budget process and will be concluded upon adoption of the FY24 and FY25 budgets. This process has been designed to be responsive to the discussion held by Council in the adoption of the FY23 budget;timely and meaningful - bridging the political call for action and the necessary bureaucratic work of devising legislation and formulating budgets. This intentional process is necessary both to better the chances that quality and sustainable strategies are the result and also in response to the continued uncertainty associated with the many present and emerging challenges. The Council will review the Strategic Plan on an annual basis, making adjustments as appropriate,following a process similar to that used in the creation of previous plans. Additionally, City Management will provide the Council with regular progress reports on the Plan and a performance measure report annually. 6 Community Profile The City of Roanoke is a mid-size independent city with a population of approximately 100,000 located within a region with a population of approximately 350,000. The Roanoke region is located within the south-western portion of the Commonwealth of Virginia with the City of Roanoke as the largest city west of the State Capitol of Richmond. Roanoke serves as the region's education, medical, shopping, and cultural hub anchoring Virginia's Blue Ridge. Built upon success of the growth in the rail industry, Roanoke grew very rapidly in the 19th and early 20th centuries. After a period of economic challenges Roanoke is experiencing a renaissance built upon the strengths of bio-medical research and wellness, technology, and advanced manufacturing. Recent economic growth, a vibrant downtown, unparalleled outdoor amenities and numerous arts and cultural offerings have led Roanoke to national recognition. Population Estimate (2021)—98,865 Median Age—38.5 with 7%under 5 years of age and 16%age 65 and older Race—62% of the current population is White alone, 29% Black or African descent alone, and 6.3% Hispanic or Latino Households and Income—There are 41,740 households in Roanoke with 47,011 housing units with a median value of$140,600. 52%of the homes in Roanoke are owner-occupied. 2021 Median income is $48,476 with 18.4% of the population living in poverty. 88% of the adults in Roanoke are high school graduates or higher Industry& Business -there are 3,132 business establishments in Roanoke employing 68,842 with a total annual payroll of$3 billion. Health care and social assistance is the largest employment sector in Roanoke accounting for more than 12,000 jobs. There are currently more than 100,000 students pursuing degrees at 25 colleges and universities located within the Roanoke region tit e 7 Roanoke Community Vision The City of Roanoke is a safe, caring and economically vibrant community in which all have equitable opportunities to live, learn,work, play and prosper A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge Strategic Areas of Importance This vision is pursued by focusing on seven areas of strategic importance Education Community Safety Human Services Infrastructure Good Government Livability Economy 4..2.0.-erdw"...::,.....i--,,,: •it,,,\17, ..,1..:',.;.:11,, ,,,,,': .,,t,,,,.-, ti " l ` pyRi,:i- . }"isG° t • _ °• • ! t' �{�d 4.E sf`�& r :.,...,r.e.e....................,...,.,........ ' •' •. s'�' . t aJ!: .Atew.:.75 s6 f. -: -:, ' '...' ..1:1 • ' ******..firi"fr. ''.. \'‘,, . w * 8 The City Council expects that as a City we will act on each of the strategic priorities grounded in the following: Equity—All, regardless of location, race, sexual orientation,gender identity, or ability will have access to equal opportunity for successful outcomes Community Engagement& Inclusion—Intentional involvement of citizenry in the direction and actions of their government Well-Being—Physical and social environment that promotes healthy outcomes for all residents regardless of their location Creativity—innovation in programming and responding to opportunities and confronting challenges s, 7 t....„,.., mow .w a. 9 Education ISSUE �,/ EDUCATION 2 . i.. € u r4CULTURALsc6' �c:::,� �c FAMIL ASSISTANCE Li J rccEss (MPQR TANIPROGRAMS ©c INFOR tY , . , ,, ,, . iiii Cool READ ING ;�, uELDF, ISSUE o ABILITY EiticLLITERACY PROGRAMS �= oC SCHOOL BOOKS CULTURAL"' 0 . a w M C.,Warns: _ R i= Q =1 «� Ca 3 ,,,,.�.. Cm, - W Foster an environment for lifelong learning which encompasses cradle to career and beyond through shared services and community involvement Path to Results We will join our community in ensuring access to educational opportunities through the course of each individual's life. We seek to help develop successful students and productive and educated adults, I prepared to succeed to the fullest extent of their abilities. Early Learning and School Readiness — we will invest time, money and resources in preparing children to read proficiently by the end of the third grade. Preparation for Post High-School Success — we will work with the community to identify and support programs and initiatives that equip students to succeed beyond high school, whether their path leads them to college, a trade or vocation,or community service. Support of K-12 Educational Program — we will invest time, money, and resources in ensuring Roanoke City Public Schools are able to provide the facilities, curriculum, and teachers necessary to deliver quality educational programs. I 10 Adult Learning—we will invest time, money, and resources in opportunities for adults to continue to learn to enhance skills, broaden their general knowledge or further their creativity. Targeted Actions Continue to support RCPS"Equity in Action" efforts and investments Enhanced youth career exploration and skills development Enhanced youth employment and apprenticeship opportunities Continued expansion and enhancement of library facilities and programs Implementation of Star City Works initiative in partnership with Greater Roanoke Workforce Development Board Enhance current partnerships with RCPS—funding, capital planning, use of facilities, etc. Continue partnership with Goodwill to invest in the development of an adult high school Indicators We will determine success by: Improving PALS Scores; Securing and Maintaining Accreditation for all public schools; Improving Graduation Rates; Improving Student Learning Outcomes; Increased Adult Learning Opportunities; Workforce Participation Rate, Percentage of residents with post-High-School Education/Certification. - f "'*' ti' 1 w *4, 4 g 'I `40`.<, "} 4 .5k ., L , V , iia v g4 11 Community Safety T ¢ r * gOAt o4. A I. FIRE• • EMS }, b s 44111:110 47 i► Foster a community where citizens feel safe and they and their property are safe in their homes, businesses and neighborhoods Path to Results We will ensure that our community comes together to plan for and to the extent practical, prevent harm from man-made and natural risks. We will take steps to ensure our homes, businesses, public places, streets, and neighborhoods are safe and desirable places to live,work and play. Together we will ensure that when a response is necessary it is done in as efficient,fair, and appropriate manner as practical. Prevention—We will invest the time, money and resources necessary to ensure that to the extent practical harm to property or persons is prevented through the use of programs, education, and code and law enforcement and addressing underlying causes including poverty, trauma, and inequity. Responsiveness —We will maintain the equipment and personnel necessary to meet or exceed established national standards related to response time for public safety and that our resources and services will be delivered in an equitable and just manner. Communication & Engagement — We will invest the time, money and resources necessary to ensure the ability to reliably communicate to and engage with the general public, between staff locally and throughout the region during routine business operations and times of emergency response. Quality of Standards and Laws — We will ensure that our codes, practices and policies are consistent with recognized best practices and are legally sound Targeted Actions Continue Public Safety Reforms — MARCUS Alert, Use of Force Policies, etc. — to include completion of RPD Organizational Assessment 12 Continued response to gun violence through Gun Violence Prevention Framework—Prevention, Intervention, Enforcement/Justice Use of Opioid settlement funds to respond to regional Blueprint to Address Substance Use Continued Enhancement of Fire-EMS facilities and services—Complete acquisition of property for FS#2 and begin design Explore piloting"alternative service delivery model"for non-acute EMS services Complete Phase 3 of Public Safety Compensation Plan Broaden Definition of Community Safety—to acknowledge role of other governmental services— DSS, Building Safety, E-911, etc. Indicators We will determine success by: Accreditation by recognized national or regional organizations will be secured and maintained by departments/divisions engaged in delivery of public safety services; ISO ratings of the highest level will be secured and maintained by the departments/divisions engaged in delivery of public safety services; Public Safety services will consistently be evaluated as "good" or better by customer surveys conducted by the City on a periodic basis, Crime statistics will be actively monitored and reported and demonstrable improvements in all areas over time will be secured. `'• , a....--) Y s ...... t .. � _ ss J ....ems �_. � a'v,_�.— ° —s,y, o_-,m s 1 ' anosxwwoKt E-911 ':".... 0 / \ 13 Human Services aloof • • "gym .rq>aty' t: • Foster a caring community that uses an equitable,regional and collaborative approach to encourage preventative measures, intervention services, and self-sufficiency while providing a social safety net for citizens Path to Results We will unite public and private institutions as a caring and compassionate community assisting individuals and families to achieve self-sufficiency and live healthy lives. We maintain a commitment of focusing on prevention and the provision of information and where necessary and when appropriate in the delivery of compassionate services grounded in fairness, equity, and accountability Prevention — We will invest the time, money and resources necessary to prevent poverty, promote self-sufficiency, promote positive youth development, and promote healthy and safe neighborhoods. Intervention — When appropriate and necessary we will intervene in situations through early identification of need, using a holistic approach that involves the family, support the deinstitutionalization of individuals—integrating citizens back into society. 14 I Caring Community — Through direct involvement with those impacted we will foster positive relationships and empower them to succeed to the best of their abilities and circumstances. Accessibility to Services — We will ensure those who live in our community are aware of the resources available to them and will ensure our services are delivered in an efficient and effective manner. Targeted Actions Continued Support of COVID recovery for individuals, households, and non-profit social service providers Enhanced focus on addressing social determinants associated with disparities in health outcomes Expanded mental health services Implementation of eviction avoidance initiatives and programs Continued enhancement of homeless services and supportive housing initiatives and programs Continued actions in the Belmont-Fallon Target Area Enhance Affordable Housing Preservation/Restoration and Production Efforts Indicators We will determine success by: Demonstrated compliance with all applicable laws and regulations that govern the delivery of health and human services; Human services will consistently be evaluated as "good"or better by customer surveys conducted by the City on a periodic basis, Improved demographic and socio-economic trends such as rates of poverty, number of homeless, service recipients, deaths due to overdose, etc. Increase in the number of affordable homes preserved, restored or produced .. , • .,, " ors 15 Infrastructure arc" Ta �. • r , './• - . •, ,. .'* +� ''d` a •k 5` (N ~ '�_ ♦ .r,. s .. rt- Maintain and build quality infrastructure that supports healthy residential neighborhoods,successful commercial areas, and accessible public facilities and amenities Path to Results We will work to ensure the facilities, equipment, materials, and services that are necessary to meet the communication, mobility, life-safety, recreation, and basic needs of our individuals, families, businesses, and visitors are provided and maintained in a manner that contributes positively to safety, livability, and economic advancement Environment—We will work locally and regionally to ensure the quality and sustainability of our natural resources and features with a particular emphasis on clean air and clean water. Buildings, Parks and Greenways —We will work locally and regionally to deliver buildings, parks and greenways that are functional, accessible, and sustainable, and that can be operated in an efficient manner. Transportation — We will ensure our transportation network enables a full-range of mobility options that are delivered, maintained and operated in an efficient manner. Equipment and Vehicles—We will ensure that the equipment and vehicles we use to deliver our services are safe and well-maintained and procured and operated in an efficient manner. Technology—We will ensure that the technology we use to deliver services and to communicate to and engage with our community is functional and reliable, and is procured and operated in an efficient manner supporting businesses processes and community needs. 16 Targeted Actions Continued implementation of community engagement associated with the Wasena/Main Street Bridge replacement Increased investment in street,sidewalk and crosswalk maintenance Completion of final gap in the Roanoke River Greenway Update of City Sustainability Plan/Climate Action Plan Continue to address deferred maintenance of parks and recreation facilities Continued expansion and enhancement of transit services and facilities Further develop and initiate implementation of City's Vision Zero initiative Complete remodeling/construction work on Municipal Building and relocation of certain City Offices—Budget and Finance, Community Engagement, etc. Initiate rehabilitation of former Richardson-Wayland property and prepare for relocation of Parks and Recreation offices and services Indicators We will determine success by: Demonstrated compliance with all applicable laws and regulations that govern infrastructure assets and natural features; Infrastructure-related items/services will consistently be evaluated as "good" or better by customer surveys conducted by the City on a periodic basis, Accreditation by recognized national or regional organizations will be secured and maintained by departments/divisions engaged in delivery of infrastructure services, -.*,):‘,7.I- rin,„, t,'-iiiiir' s'2i;.t.,-,„-,:',7:,..``'::, . .c4itr.. . - 77 ft, 4,' t.‘ i t Good Government 17 I Provide exceptional and competitive government services that are collaborative, transparent, resilient, and innovative Path to Results We will,on behalf of our citizens, provide top-quality services and programs that are cost-competitive and resilient, efficient, collaborative, and transparent. We will build a culture around honesty, respect, responsibility,teamwork, diversity and inclusion that address the challenges and opportunities of the 215c Century Effective Leadership —Through collaborative and visionary leadership we will set clear direction and high expectations for Roanoke based upon Council priorities. We will emphasize strategic vision,responsiveness,results,accountability,and adherence to clear values in the delivery of our services. High-Performing Employees — Our employees understand how their actions contribute to the City's vision and strategies and are committed emotionally and intellectually, and motivated to provide the best service they are able. Our organization provides the clear direction, resources, and opportunities for our employees to excel in what they do. Efficient and Effective Operations —We acknowledge we are stewards of the public's resources and therefore seek to deliver community services in a cost-competitive manner requiring the least amount of time and effort necessary. We will seek partnerships, relentlessly and continuously pursue service improvements and efficiencies, and strive to implement best practices on behalf of our community. 18 Responsible Financial Management — We will ensure sound management of revenues, expenditures, assets, in a strategic, coordinated and deliberate manner aligned with generally accepted and best practices, Council priorities, and the needs of the community. Valued, Engaged & Informed Community — We believe a successful City values an active and engaged citizenry in the conduct of its government. We will ensure community members are informed and offered opportunities for engagement as policies and actions are formulated and services are delivered. Targeted Actions Complete implementation of public safety compensation and initiate implementation of general employee compensation increases Complete adaptation of Budgeting for Outcomes to Budgeting for Equitable and Empowering Outcomes Continue to advance efforts of Equity and Empowerment Advisory Board Continue enhanced Capital Improvements Programming and Reporting Continue Implementation of ARPA initiatives and programs Develop and adopt formal Council "Code of Conduct" and "Rules of Procedure" Develop and initiate twice-annual"enhanced"Council workshops on topics of immediate concern Establish and maintain regular joint meetings with key Boards and Commissions Elevate awareness of City services through additional outreach and media Enhanced mechanism for receiving, managing and responding to resident inquiries and concerns Where appropriate, consult with Council-appointed bodies in the development of policy Increase opportunities for community engagement throughout the preparation and consideration of the annual legislative program Indicators We will determine success by: Demonstrated compliance with all applicable laws, regulations, and policies that govern financial management; Overall City governance will consistently be evaluated as"good"or better by customer surveys conducted by the City on a periodic basis; Recognition by national or regional organizations secured and maintained for application of innovative approaches and best practices; Improved employee satisfaction and retention/advancement, Increased utilization of engagement opportunities by residents and businesses. 19 a ...1111111.i. OP,. _,#,,,, r ' til: -•. t-*4145",, , ,47•:.1 ..i, -.01. - "4111R_ -- -,.•'. • _°r 7 -.--- (=;:•-•''',, ,-.1''''.'''''' -„-s, -, ..-- - - -., ... .--„..•. it- -.---r- --- --- ..... - ,, _,„ „, , '' , ti',.)-,...%-...--,-1,,,,P• , --,-..--.E • -411110,• ..V. -,, ''''''. .-•:-.''''''' --.-''. I": ' Allit ...... • ..., . „. !-- , ,.. !„.:•••.• - ,,•••,, „.,.., • , i - ,.. . .1-. ,— . . , ,. ...,,..., _ . & ' '. ' , , .... 'wk.' C-i- - ... - ... ..,. .,... I, '4f4tilii- ' . .. . ., .,.... ‘ttl, ..t .......-,,,,, , '' "" ''''''" ''''''','467,-.P.,"'t...';-...-,,.., ,,,e„^.*,;,'W.I.,::,,, '.'';-;--,,, „ • , .....;!;,„ii„,:,':,•'-----.,v,i,,:-..',i1.-' ..i!,.... ,:•:,-,-,,,,,--,,J.,,-.g,•-•,' '--,--- ••g--..,_...,-,,...„...4... ..... -,•.----,..5:7... .„, . ,.,-. . '--. .-)„.;--t-,,,,-10';',4-c..--.' ''--•voit- ... „,, .•...... . „, .....,.. ,.. ..., ,,,,,,,-,-.-•- - -•‘-'-',‘,.• ••.:,-• ,,...... .. .. , mr- „• . ...._......_ . t;::•-,....‘---FA.,ii.,, in:.,;:.Tit.,:,.1„, li 4 f,,,,,3, -,,•,,.. . . , 20 Livability ', 4` '-, .4.'!. ""-`,. ..--,. *it:. ',,,,„„..*-- -,-,,, ,Z.-,:ita.,:-.,,;vi--, -•s- ---: --i , ,.,,, : - ,..p . , ,,.,:at.4,,,,40 y Z: a ~ � : i is Milt Mountain '''` ' .�► � &Mill Mountain Greenway '� °P' ' `� ROA°N0KE v �1` VARYS A43 RE,REA'ION '' ' s`-s T °ar „ h Enhance Roanoke's exceptional vitality as an attractive, diverse, culturally inclusive, vibrant and active city in which to live,learn, work and play Path to Results We will collaborate with others in our region to ensure Roanoke retains a quality social, built and natural environment making it a vibrant place to live, learn,work, play and visit. We will ensure Roanoke remains a desirable place to invest in, whether as a homeowner, business owner, client, or tourist Attractive Community-Together with the community, we will work to foster pride in home and business ownership working to ensure our neighborhoods, business corridors, and districts remain safe, clean, diverse, and attractive, and encourage continued pride and investment. Accessible and Inclusive Community-We will ensure that public transportation, bicycle facilities, and pedestrian ways are convenient and safe, and provide mobility options and ease of connection between our neighborhoods, with our public spaces and throughout the region. Quality Amenities -We will collaborate with others to provide activities, facilities, and exhibits that encourage active living and foster cultural awareness. We will ensure the protection of unique community assets and natural resources found within our City. Targeted Actions Implementation of Comprehensive Plan Implementation of Parks and Recreation Master Plan Advancement on various initiatives-Compassionate City, Human Rights Diversity Index,Age- Friendly Community, Youth Services, etc. 21 Implement pro-active code enforcement—especially around quality of life concerns Complete Belmont Branch Library enhancements Conclude design of Eureka Recreation Center and initiate construction Conclude design of Washington Park Pool and initiate construction Strengthen and enhance Neighborhood Organization capacity and Neighborhood Services Prepare to initiate Neighborhood Plan updates Complete and initiate implementation of Climate Action and Resiliency Plan Continued expansion and enhancement of transit services and facilities Indicators We will determine success by: City's desirability as a place to live,operate a business,or visit will consistently be evaluated as"good"or better by customer surveys conducted by the City on a periodic basis; Recognition by national or regional organizations, secured and maintained for application of innovative approaches and best practices, Increases in population, number of visitors, home ownership, home value, and participation in events. 0,001 • g , •,747, n. YOU ARE *WELCOME* Ate , HERE WelcomingAmerko org 22 Economy Roa nokeInnovates Cultivate a thriving business environment and innovative workforce opportunities to ensure the prosperity of our community, recognizing our role in both the regional and global economies Path to Results We will collaborate with others in the region and State to ensure the continued economic vitality of Roanoke and its place as the region's center of economic activity. We will emphasize the development of individual's skills and abilities,development of unique economic assets,the promotion of economic assets that afford us a competitive advantage and the development of business opportunities Workforce Development—Together with others in the community, we will ensure our workforce is prepared to productively contribute to the local economy and better the lives of themselves and their families. We will seek to attract and retain talent, expand employment opportunities, raise awareness of job and business opportunities, and attract higher-wage opportunities to Roanoke. Asset Development—Together with others in the community,we will build upon existing natural, cultural, structural, and leadership strengths creating an economic environment that capitalizes upon our uniqueness and creates opportunity for the generation of wealth —personal, business, and community. Business Development—We will collaborate with others throughout the region to make Roanoke as attractive as possible for investment by individuals and business by ensuring regulatory and business processes are responsive, regional partnerships are fully embraced, strategic use of business incentives, and maintenance of a responsible tax structure. We will continue to ensure Roanoke remains a vibrant and attractive portion of Virginia's Blue Ridge for visitors and guests. Asset Promotion —We will collaborate with others throughout the region to curate and nurture an authentic and representative brand for Roanoke and the region, and will ensure access to 23 trusted and reliable information about the benefits of living, visiting, and doing business in Roanoke. Economic Inclusion & Mobility — We will remove barriers and pursue opportunities to ensure every individual,family and business in our community have equitable opportunities for economic success. Targeted Actions Advance on Target Neighborhood initiatives Advance on Gainsboro: A New Way Forward initiatives Advance on economic inclusion and economic mobility initiatives Enhance regional outdoor assets Implement Economic Development Strategic Plan Implement Neighborhood Centers Plan Conclude Evans Spring Planning process Advance on Riverdale Redevelopment project Enhanced services in the Innovation Corridor Enhanced Building Plan Review and Inspection Process Indicators We will determine success by: Increases in tax revenue, number of jobs, occupancy rates, number of visitors, and decreases in poverty and unemployment rates. CALLING All ENTREPRENEURS _ , . ..... . - -. - . THE REGIONAL ACCELERATOR coalii W 46 fr , 0 ® _ , ___ i 1.-... Z a - ,,o, e 4 0 1 - ' ' NMs; {® scnroRE I of ..r '* • . • }` ✓� 6 The 8th,lnnu..l6 kt.:NTI.ET ,`9'k , , . s . cr'n k'bi 'S l.nir t @nuinew.R.K�d C'•w►.{Nkn s x{ '' Z *,4.4, Q0 i tR , { N „1 rl REGISTER TODAY 'f MF' �T 9' ,+ t 1 AU n 9r r. 24 Organizational Response The City Government will respond to each of the priorities, take action and deliver services aligned with the following core values: Integrity and Honesty Diversity and Inclusion Respect for Others Listening and Communication Continuous Improvement Accountability Organizational Framework Pursue long-term high-impact regional change—make the Roanoke region the premier place to locate, stay and visit Build strength from within—enable the success of residents, families,and businesses regardless of their physical location within the City Strategies Prioritize—time, money, and attention Take Strategic Action—everything should progress toward objectives Seek and Enhance Collaborative Partnerships—we cannot and should not do this alone Innovate—new ideas, new approaches, new partners Empower Organization —free up talent,time, money, and resources As an organization, we will do this within a culture where all employees are leaders oriented toward results and positive outcomes,where organization and community assets meet or exceed recognized standards and where the services provided are recognized as "best in class". As departments,we take action and deliver our services guided by our Departmental Service Plans and secure the necessary resources by budgeting for the intended outcomes. As individuals, we perform in accordance with our personal development and operational goals established annually. 25 Targeted Actions: Homeless Actions—Compassion & Rule of Law—Whole of Government Approach as Part of Org Response—land bank steps—continue to share information about services/community response Complete temporary relocation of HAT Offices Continue implementation of Equity Action Plans, BFOEE, Succession Planning, CIP Enhancements, etc. Enhanced and Increased Community Engagement in development and implementation of OP Continue implementation of language access services CMO Portfolio Reassignments, CMO restructure, Enhanced Liaison relationships Refresh Leadership and Professional Development to be more responsive to contemporary issues of innovation, servant leadership,workforce challenges, etc. Department Service Plans/Individual Leadership&Action Plans Risk/Safety Program enhancements Enhanced customer service program for internal services Assessment of current fee-based services—break-even analyses, etc. Assessment of privatization pros/cons Refresh internal advisory and affinity groups Revised Performance Measures and Indicators Report v R im r a 4. s • nw ^e'. 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