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HomeMy WebLinkAboutCouncil Actions 04-15-24 PRIDDY 42905-041524 City of Roanoke, Virginia CITY COUNCIL April 15, 2024 Yr: 2:00 PM ROA N O K E City Council Chamber 215 Church Avenue, S.W. AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. NOTICE: Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. 1. CALL TO ORDER - ROLL CALL. The Invocation was delivered by Elder Milton Hardy, Jr., Associate Pastor, Greater Prayer Temple. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. ANNOUNCEMENTS: 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring April 14 - 20, 2024, as National Public Safety Telecommunicators Week. Mayor Lea read and presented the proclamation to Tracy Shelton, E-911 Administrator. A proclamation declaring Friday, April 26, 2024, as the 20th Anniversary of the Municipal Volunteer Program of the City of Roanoke. Mayor Lea read and presented the proclamation to the staff of the Department of Human Resources. A resolution memorializing the life of Kenneth Cronin for dedicated service to the environment as former Director of Sustainability for the City of Roanoke. Adopted Resolution No. 42905-041524. (7-0) Mayor Lea presented a ceremonial copy of the Resolution to Courtney Cronin, widow, and family in attendance. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Freeda Cathcart, 2516 Sweetbrier Avenue, S. W., appeared before the Council and spoke with regard to the Railyard Dawgs recent win, recent rezoning, and mishaps with communication with the City. Jeff Todd, 912 Wasena Avenue, S. W., appeared before the Council and spoke with regard to the closing of the Roanoke River Greenway and hope of connection during the Wasena Bridge Replacement Project. 4. CONSENT AGENDA: APPROVED (7-0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C-1. A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss the three upcoming vacancies on the Roanoke City School Board expiring June 30, 2024, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-2. A communication from Council Member Patricia White-Boyd, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-3. A communication from the City Attorney requesting a Closed Meeting to consult with legal counsel regarding actual litigation, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-4. A communication from the City Clerk advising of the resignation of Terry McGuire as a member of Parks and Recreation Advisory Board and Mill Mountain Advisory Board, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-5. FY2024 City Manager Transfer Report for the 2nd quarter ended March 31, 2024. RECOMMENDED ACTION: Received and filed. C-6. Reports of qualification of the following individuals: John Hostutler as a Citizen-at-Large member of the Building and Fire Code Board of Appeals for a three-year term of office commencing July 1, 2024 and ending June 30, 2027; Stuart Trinkle as a member of the Personnel and Employment Practices Commission for a three-year term of office, commencing July 1, 2024 and ending June 30, 2027; Isaac Woods as a member of the Roanoke Civic Center Commission to replace Jordan Bell for a term of office ending September 30, 2026; Mary Jean Levin as a member of the Roanoke Arts Commission to fill the unexpired term of office of Ilsa Saavedra-Rogan ending June 30, 2026; Court Rosen as a member of the Hotel Roanoke and Conference Center Commission for a four-year term of office commencing April 13, 2024 and ending April 12, 2028; Debra Carter as a member of the Equity and Empowerment Advisory Board to fill the unexpired term of office of Kaitlyn Johnson ending December 31, 2025; Robin Dearing as a member of the Personnel and Employment Practices Commission to replace Julie Wagner for a three-year term of office commencing July 1, 2024 and ending June 30, 2027; Robert Lamour as a member of of the Gun Violence Prevention Commission to replace The Honorable Joseph L. Cobb for a term of office ending March 31, 2026; Patricia Atkinson as a member of the Youth Athletics Review Board to replace Heather Hamed-Moore for a term of office ending December 31, 2026; Lutheria Smith as a member of the Visit Virginia's Blue Ridge, Board of Directors to replace Dawn Erdman for a one-year term of office commencing July 1, 2024 and ending June 30, 2025; Danielle Johnson as a member of the Equity and Empowerment Advisory Board to replace William L. Lee for a term of office ending December 31, 2026; Donna Littlepage as a member of the City of Roanoke Finance Board for a two- year term of office, commencing July 1, 2024 and ending June 30, 2026; Chad Scott as a member of the Virginia Western Community College Local Advisory Board to fill the unexpired term of office of John R. Francis, Jr., ending June 30, 2026; Jennifer Oakes as a member of the Local Office on Aging Advisory Board for a one-year term of office, commencing March 1, 2024 and ending February 28, 2025; Jared Rose as a member of the Gun Violence Prevention Commission to replace Nicole Ross for a three-year term of office, commencing April 1, 2024 and ending March 31, 2027; Julie Drewry as a member of the Roanoke Public Library Board to replace Amy Morgan for a three-year term of office commencing July 1, 2024 and ending June 30, 2027; and Aila Boyd as a member of the Roanoke Arts Commission to replace Laura Carden for a three-year term of office commencing July 1, 2024 and ending June 30, 2027. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: 1. Proposal of the City of Roanoke to authorize the issuance of General Obligation Public Improvement Bond funds for the construction of an expansion to and renovations of the Hotel Roanoke and Conference Center. Adopted Resolution No. 42906-041524. (7-0) 6. PETITIONS AND COMMUNICATIONS: 1. Roanoke Valley Resource Authority to present its proposed 2024 - 2025 Annual Budget. Jon Lanford, Chief Executive Officer, Spokesperson. (Sponsored by the City Manager) Adopted Resolution No. 42907-041524. (7-0) 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: 1. CITY MANAGER: BRIEFINGS: Presentation of the proposed HUD Annual Plan for FY2025 - 15 minutes Recommended Fiscal Year 2024 — 2025 Budget - 60 minutes FY 2024 Budget March Monthly Budget Report- 15 minutes ITEMS RECOMMENDED FOR ACTION: A. Acquisition of Real Property Rights for the Melrose Avenue Stormwater Drainage Improvement Project. Adopted Ordinance No. 42908-041524. (6-0, Council Member Priddy was not present when the vote was recorded) B. Approval of the Equal Employment Opportunity Plan. Adopted Resolution No. 42909-041524. (7-0) C. Acceptance and Appropriation of Funds from Regional Partners for the Wasena Skatepark Project. Adopted Resolution No. 42910-041524 and Budget Ordinance No. 42911-041524. (7-0) D. Acceptance of a National League of Cities' (NLC) Cities of Opportunity initiative stipend. Adopted Resolution No. 42912-041524 and Budget Ordinance No. 42913-041524. (7-0) E. Authorization of an Encroachment Permit for Greater Roanoke Transit Company t/a Valley Metro (GRTC) Bus Stop Shelter Located at Roanoke Fire-EMS Station #6 in the Right of Way at 1333 Jamison Avenue SE, approximately 124 feet west of 14th Street. Adopted Ordinance No. 42914-041524. (7-0) F. Authorization of an Encroachment Permit for Greater Roanoke Transit Company t/a Valley Metro (GRTC) Bus Stop Shelter Located Across Jamison Avenue From Roanoke Fire-EMS Station #6 in the Right of Way east of 1302 Jamison Avenue, SE, approximately 97 feet west of 14th Street. Adopted Ordinance No. 42915-041524. (7-0) G. Authorization of an Encroachment Permit for Greater Roanoke Transit Company t/a Valley Metro (GRTC) Bus Stop Shelter Located At The Intersection of Jamison Avenue and 6th Street, SE, in the Right of Way west of and adjacent to property located at 616 Jamison Avenue SE, approximately 70 feet east of 6th Street. Adopted Ordinance No. 42916-041524. (7-0) COMMENTS OF THE CITY MANAGER. None. 2. CITY ATTORNEY: None. 8. REPORTS OF COMMITTEES: 1. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 42917-041524. (7-0) 2. A report of certain Authorities, Boards, Committees and Commissions in which City Council serve as liaisons or appointees. Council Member Sanchez-Jones announced that the "Peace Jam" Youth Summit sponsored by the Youth Services Citizen Board would be held on Saturday, April 20, from 9:00 am to 4:00 pm, at William Fleming High School. Council Member White-Boyd announced that she was wearing pink and fundraising for the Breast Cancer Awareness Foundation and if anyone desired to donated, she could be reached on her personal cell phone or by email. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: 1. A resolution confirming the City Manager's appointment of Christopher L. Chittum as Acting Assistant City Manager. The matter was tabled to be heard at the end of the meeting following the Closed Meeting. (4-3, Vice-Mayor Cobb, Council Member White-Boyd and Mayor Lea voted no) Following Closed Meeting the Council, Adopted Resolution No. 42918- 041524. (7-0) 11. MOTIONS AND MISCELLANEOUS BUSINESS: 1. Inquiries and/or comments by the Mayor and Members of City Council. Vice-Mayor Cobb extended thanks to the Wasena Neighborhood Forum and everyone in attendance at the Wasena Bridge Bonanza. He asked the Clerk to send a thank you note to the Forum on behalf of City Council. Council Member Moon Reynolds commended Doug Jackson, Arts and Culture Coordinator, on the Daisy Art Parade, a fantastic event that showcased so many talented artistic people. 2. Vacancies on certain authorities, boards, commissions and committees appointed by Council. INASMUCH AS THERE ARE NO PUBLIC HEARINGS OR ITEMS FOR DISCUSSION BY THE COUNCIL, THE 7:00 P.M. SESSION HAS BEEN CANCELLED. 12. RECESSED FOR CLOSED MEETING - 5:32 P.M. 13. RECONVENED - 8:22 P.M. CERTIFICATION OF CLOSED MEETING. (7-0, Council Member Moon Reynolds recused herself from the Closed Meeting to select the School Board candidates for interview) Council Member White-Boyd advised that on May 6, Roanoke City Council will conduct seven interviews to select three candidates to serve as Roanoke City School Board Trustees for three year terms of office, each, commencing July 1, 2024. The seven candidates are Siclinda Canty-Elliott, Michael L. Cherry, II, Keri Garnett, Milton Hardy, David Howell, Auraliz Quintana and Deidre Trigg. On May 20, at 7:00 p.m., a public hearing will be held to hear the views of citizens on said candidates for Roanoke City School Board Trustee; and announcement of the successful candidates will be made at a subsequent Council Meeting. RECESSED - 8:26 P.M. THE COUNCIL MEETING WILL STAND IN RECESS UNTIL THURSDAY, APRIL 25, 2024, IN THE COUNCIL CHAMBER, FOR THE PURPOSE OF CONDUCTING PUBLIC HEARINGS ON THE CITY OF ROANOKE RECOMMENDED FISCAL YEAR 2024 - 2025 BUDGET AT 7:00 P.M.; 2024 ANNUAL PLAN UPDATE TO THE 2020 - 2024 HUD CONSOLIDATED PLAN; AND PROPOSED REAL ESTATE TAX INCREASE AT 7:10 P.M. • CITY OF ROANOKE .."""r i- OFFICE OF THE CITY CLERK r ' .11- ..--...r..;.::i =„ 215 Church Avenue,S.W.,Suite 456 ' Roanoke,Virginia 24011-1536 r.r)Jj Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA T.WEBB,CMC E-mail: clerk@roanokeva.gov Deputy City Clerk CECELIA F.MCCOY,CMC City Clerk RUTH VISUETE-PEREZ Assistant Deputy City Clerk April 8, 2024 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: Inasmuch as there are no items or public hearings for discussion by the Council, the April 15, 2024, 7:00 p.m. Public Hearings Session of City Council has been cancelled, pursuant to Section 2-15, Rule 1 (f), Code of the City of Roanoke(1979), as amended.The 2:00 p.m. meeting will commence as scheduled. Sincerely, G--, p._ Sherman P. Lea, Sr. Mayor SPL:ctw II .,JJLce vJ cute lvtdyut ypF F304H Q ROANOKE CITY OFreclamation NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK WHEREAS, emergencies can occur at any time that require police, fire or emergency medical services; and when an emergency occurs the prompt response of police officers,firefighters and paramedics is critical to the protection of life and preservation of property; WHEREAS, the safety of our police officers and firefighters is dependent upon the quality and accuracy of information obtained from citizens who telephone the City of Roanoke E-911 Center; WHEREAS, 911 Communications Officers are the first and most critical contact our citizens have with emergency services; WHEREAS, 911 Communications Officers are the single vital link for our police officers and firefighters by monitoring their activities by radio,providing them information and ensuring their safety; WHEREAS, 911 Communications Officers have contributed substantially to the apprehension of criminals, suppression of fires and treatment of patients; WHEREAS, 911 Communications Officers impressive skills, knowledge and experience provide a lifeline to the public and to all Law Enforcement,Emergency Medical Services and Fire responders; WHEREAS, each dispatcher has exhibited compassion, understanding and professionalism during the performance of their job in the past year;and WHEREAS, the work of these "unseen First Responders" is invaluable in emergency situations, and each of these dedicated men and women deserve our heartfelt appreciation. NOW, THEREFORE, I, Sherman P. Lea, Sr., Mayor of the City of Roanoke, Virginia do hereby proclaim the week of April 14 through 20, 2024, throughout this great, seven-time All America City, as National Public Safety Telecommunicators Week. Given under our hands and the Seal of the City of Roanoke this eighth day of April in the year two thousand and twenty-four. Sherman P.Lea,Sr.,Mayor ATTEST: Cecelia F.McCoy, City Clerk Off ce of the Mayor {if eO.gN CITY OF - ` ROANOKE ilainati totiamation MUNICIPAL VOLUNTEER PROGRAM DAY WHEREAS, the City ofRoanoke proudly commemorates the 20th Anniversary of the Municipal Volunteer Program, a testament to the enduring spirit of service within our community; WHEREAS, for two decades, the Municipal Volunteer Program has exemplified the power of volunteerism to effect positive change and strengthen the bonds of fellowship among our residents; WHEREAS, the dedication and enthusiasm of volunteers have played an integral role in enhancing the vitality and resilience of the City of Roanoke,contributing countless hours to initiatives that uplift and empower our community; WHEREAS, the Municipal Volunteer Program has fostered partnerships between City government, local organizations, and community members, harnessing collective action to address challenges and seize opportunities for growth and progress; WHEREAS, the Municipal Volunteer Program serves as a beacon of service, uniting dedicated individuals from diverse backgrounds in a common mission to uplift and support our community;and WHEREAS, as we celebrate this milestone anniversary,we honor the legacy of all those who have selflessly served through the Municipal Volunteer Program, embodying the values of compassion,generosity, and civic engagement that define the character of our City. NOW, THEREFORE,I, Sherman P. Lea, Sr.,Mayor of the City of Roanoke, Virginia, call upon all citizens to join me in expressing gratitude to the volunteers who have contributed to the success of this program and reaffirming our commitment to service and community; and do hereby proclaim April 26, 2024, as Municipal Volunteer Program Day. Given under our hands and the Seal of the City of Roanoke this fifteenth day of April in the year two thousand and twenty-four. Sherman P.Lea,Sr.,Ma or - ATTEST: Cecelia F.McCoy, City Cler � Merne2,-, Kenneth Stephen Cronin IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of April,2024. No. 42905-041524. A RESOLUTION memorializing and celebrating the life of Kenneth Steven Cronin for his dedicated service to the environment as the Director of Sustainability for the City of Roanoke. WHEREAS, the members of City Council recognize with sorrow the passing of Kenneth Steven Cronin on August 27,2023; WHEREAS,Kenneth Steven Cronin was born on April 18,1953,in Webster City, Iowa, to the late Alta Billings Cronin and Raymond Patrick Cronin. He received his bachelor's degree from St. Francis University,followed by a master's degree in public administration from West Virginia University. He married Courtney Ann Barnett and together they raised their son Scott Patrick Cronin and daughter Leigh Ann Hamlin, and husband,Jack Hamlin.In addition,he greatly enjoyed his two grandchildren,Grace and John-Henry Hamlin; WHEREAS,Ken Cronin worked for the City of Roanoke for 38 years and boldly moved Roanoke forward with innovative and effective programs, leading by example, and making Roanoke Clean & Green for future generations; WHEREAS, the City of Roanoke has been recognized regionally and nationally with numerous awards for their environmental leadership. Mr. Cronin made an outstanding contribution to the environment and made the City of Roanoke a leader in Virginia for environmental protection; WHEREAS, under Mr. Cronin's leadership,in 2007 the City of Roanoke was the first local government in Virginia to join ICLEI—Local Governments for Sustainability and commit to a carbon reduction goal of 10%for community emissions and 12.5% of municipal emissions over 5 years. The actual reduction exceeded the goals; with the community reduction of 13%and municipal reduction of 25%; WHEREAS, during his time the most successful initiative was Roanoke's municipal energy efficiency program, drastically reducing the city's energy consumption. The city was widely recognized for this successful program, including a leadership award in 2015 from the Department of Energy's Better Building Challenge for the energy upgrades of the Berglund Center; WHEREAS, Roanoke's carbon reduction program saved the taxpayers millions of dollars over the 10 years of Mr. Cronin's leadership,saving the city over$900,000 in avoided energy costs in 2014 alone. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council adopts this resolution as a means of recording its deepest regret and sorrow at the passing of Kenneth Steven Cronin, extending to his wife Courtney Ann Barnett Cronin and family,its sincerest condolences,and recognizing his community service to the Roanoke Valley. 2. The City Clerk is directed to provide an attested copy of this resolution to Mrs. Cronin and family. Sherman P. Lea,Sr. Mayor Attest: Cecelia F.McCoy, CMC �'" - City Clerk CITY OF ROANOKE . OFFICE OF THE MAYOR 215 Church Avenue, S.W.,Suite 452 Roanoke,Virginia 24011-1536 • Telephone: (540)853-2444 :'tt+ Fax (540)853-1145 E-mail: MAYOR@ROANOKEVA.GOV SHERMAN P.LEA,SR. Mayor April 15, 2024 The Honorable Vice-Mayor Joseph L. Cobb and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor Cobb and Members of Council: This is to request that the Council convene in a Closed Meeting to discuss the appointment of three Trustees to serve on the Roanoke City School Board, for three-year terms, each, commencing July 1, 2024 and ending June 30, 2027, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. Sincerely, 'CP de Sherman P. Lea, Sr. Mayor SPL:ctw .$ CITY OF ROANOKE .�.r-J4`; '' CITY COUNCIL 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 t.. Telephone: (540)853-2541 {}� Fax: (540)853-1145 E-mail: clerk@roanokeva.gov Council Members SHERMAN P.LEA,SR. Joseph L.Cobb Mayor Luke W.Priddy Stephanie Moon Reynolds Vivian Sanchez-Jones Peter J.Volosin Patricia White-Boyd April 15, 2024 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: I wish to request that Council convene in a closed meeting to discuss a personnel matter, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.. Sincerely, Va&e-c:izt> Patricia White-Boyd, Chair City Council Personnel Committee PWB:ctw PIPPP-7.1-741 ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 15, 2024 Subject: A communication from the City Attorney requesting a Closed Meeting to consult with legal counsel regarding actual litigation, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended. The City Attorney requests a Closed Meeting to consult with legal counsel regarding actual litigation, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended. : , Timothy Spencer, City Attorney Distribution: 0g ' I - -•' CITY OF ROANOKE ''"'- ` ' OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov Deputy City Clerk City Clerk RUTH VISUETE-PEREZ Assistant Deputy City Clerk April 15, 2024 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise that Terry McGuire has tendered his resignation as a member of the Parks and Recreation Advisory Board and Mill Mountain Advisory Board, effective immediately. Sincerely, Cecelia F. McCoy, CMC City Clerk 11.1".7111...,,74% ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 15, 2024 Subject: FY2024 City Manager Transfer Report for the 2nd quarter ended March 31, 2024. Background: Under City Code Section 2-121, the Director of Finance shall report quarterly to City Council any City Manager Transfers in excess of one hundred thousand dollars ($100,000) between funds, as well as between project and program accounts in the capital project fund and grant fund. Recommended Action: Receive and file. -", 4#1,s Bob Cowell, City Manager Distribution: W. 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Ca1,2 § E c = ® 00 u) \ 0 C J C = C = ° & 0 \ ± 2 22 } / y E E\ - G « • a Ca \ % 0 - 0 0 + k $ I 2E 4 = $ / 9 / 2 I < 0 f < 00 \ \ / § / \ / � \ � � - 0 � f � \ 6 cz = 7m 2 \ E ° \ I n G a 0 = e 2 E 2 E 0X 0X @e / 0 Z.C. e < - ¥ c § / \ $ 0 # 0 o\ ° & \ / § © /5 Co ' { e a_ LL n = _ _ > \/ Ec \ kk \ \ NI NI NI 3 c \ = o0 / / \ ® } # 0 « f r ° 2 \ r ' 2 = Co _ / ® =Q r- Y � o e7 u n § 5 § Tr E CO ± 0._ DO y CO CO 7 4 J \ 2 c C C o @ Co3 co co S ef = 03 _ z N CO an \ E \ CO CO S . 0 & a . # # ® ®I $ § / 2 2 ® z \ \ = / E 2 / CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk April 16, 2024 Tina Carr Board Secretary Roanoke, Virginia Dear Ms. Carr: This is to advise you that John Hostutler has qualified as a Citizen-at-Large member of the Building and Fire Code Board of Appeals for a three-year term of office commencing July 1, 2024 and ending June 30, 2027. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, John Hostutler, do solemnly swear(or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Citizen-at-Large member of the Building and Fire Code Board of Appeals for a three-year term of office, commencing July 1, 2024 and ending June 30, 2027; according to the best of my ability. (So help me God.) G' 'I JO N HOSTUTLER The foregoing oath of office was taken, sworn to, and subscribed before me by 2024.of-- 1 - John Hostutler thi� day Brenda S. Hamilton, Clerk of the Circuit Court Clerk oi, 644 - CITY OF ROANOKE c ` f OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T. CMC CECELIA CMC WEBB,Deputy City Clerk City Clerk lerk RUTH VISUETE PEREZ Assistant Deputy City Clerk April 16, 2024 Chris Parker Acting Director of Human Resources Roanoke, Virginia Dear Mr. Parker: This is to advise you that Stuart Trinkle has qualified as a member of the Personnel and Employment Practices Commission for a three-year term of office, commencing July 1, 2024 and ending June 30, 2027. Sincerely, i et.c-tet; Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Stuart Trinkle, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Personnel and Employment Practices Commission for a three-year term of office, commencing July 1, 2024 and ending June 30, 2027; according to the best of my ability. (So help me God.) STUART TRINKLE The foregoing oath of office was taken, sworn to, and subscribed before me by Stuart Trinkle this 2Eay of M rcn 2024. Brenda S. Hamilton, Clerk of the Circuit Court By 11 � Ljfi-, , Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK ( = 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 #.. Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk April 16, 2024 Robyn Schon Board Secretary Roanoke, Virginia Dear Ms. Schon: This is to advise you that Isaac Woods has qualified as a member of the Roanoke Civic Center Commission to replace Jordan Bell for a term of office ending September 30, 2026. Sincerely, e.t.4.dt;e, coze_di Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Isaac Woods, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Civic Center Commission to replace Jordan Bell for a term of office ending September 30, 2026; according to the best of my ability. (So help me God.) ISAAC WO DS The foregoing oath of office was taken, sworn to, and subscribed before me by Isaac Woods this day of / 4\61111. 2024. Brenda S. Hamilton, Clerk of the Circuit Court , Clerk - CITY OF ROANOKE - '' OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 t Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk April 16, 2024 Brian Mann Board Secretary Roanoke, Virginia Dear Mr. Mann: This is to advise you that Court Rosen has qualified as a member of Hotel Roanoke and Conference Center Commission for a four-year term of office commencing April 13, 2024 and ending April 12, 2028. Sincerely, et,e-elt:td C SC (/ Cecelia F. McCoy, CMC City Clerk ti02 d 0221 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Court Rosen, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Hotel Roanoke Conference Center Commission for a four-year term of office, commencing April 13, 2024 and ending April 12, 2028; according to the best of my ability. (So help me God.) OURT ROSEN The foregoing oath of office was taken, sworn to, and subscribed before me by Court Rosen this ' day of Prftl L 2024. Brenda S. Hamilton, Clerk of the Circuit Court By , Cle k'� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Nan' AISS Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA CMC Deputy City Clerk City C Clerk lerk RUTH VISUETE PEREZ Assistant Deputy City Clerk April 16, 2024 Tina Carr Board Secretary Roanoke, Virginia Dear Ms. Carr: This is to advise you that Mary Jean Levin has qualified as a member of the Roanoke Arts Commission to fill the unexpired term of office of Ilsa Saavedra-Rogan ending June 30, 2026. Sincerely, t‘qi-e-Cd"j- Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Mary Jean Levin, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission to fill the unexpired term of office of Ilsa Saavedra-Rogan ending June 30, 2026, according to the best of my ability. (So help me God.) M''��- -- g . �-- � SQ(RY JEAN LEVIN The foregoing oath of office was taken, sworn to, and subscribed before me by Mary Jean Levin this day of Arn 1 2024. Brenda S. Hamilton, Clerk of the Circuit Court By , Clerk 1" oi, . . ; CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA CMC Deputy City Clerk City Clerk lerk RUTH VISUETE PEREZ Assistant Deputy City Clerk April 16, 2024 Katie Hedrick Board Secretary Roanoke, Virginia Dear Ms. Hedrick: This is to advise you that Debra Carter has qualified as a member of the Equity and Empowerment Advisory Board to fill the unexpired term of office of Kaitlyn Johnson ending December 31, 2025. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Debra Carter, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Equity and Empowerment Advisory Board to fill the unexpired term of office of Kaitlyn Johnson ending December 31, 2025, according to the best of my ability. (So help me God.) CARTER The foregoing oath of office was taken, sworn to, and subscribed before me by Debra Carter this aL day of 2024.24 Brenda S. Hamilton, Clerk of the Circuit Court By j a/ , Clerk F .- CITY OF ROANOKE . ►->j` OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA CMC Deputy City Clerk City Clerk lerk RUTH VISUETE PEREZ Assistant Deputy City Clerk April 16, 2024 Chris Parker Board Secretary Roanoke, Virginia Dear Mr. Parker: This is to advise you that Robin Dearing has qualified as a member of the Personnel and Employment Practices Commission to replace Julie Wagner for a three-year term of office commencing July 1, 2024 and ending June 30, 2027. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Robin Dearing, do solemnly swear(or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Personnel and Employment Practices Commission to replace Julie Wagner for a three-year term of office commencing July 1, 2024 and ending June 30, 2027; according to the best of my ability. (So help me God.) ROBIN ARING The foregoing oath of office was taken, sworn to, and subscribed before me by Robin Dearing this 1/1/—day of60A-12024. Brenda S. Hamilton, Clerk of the Circuit Court g ` '► ;-Clerk ., CITY OF ROANOKE OFFICE OF THE CITY CLERK t ` 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA CMC Deputy City Clerk City Clerk lerk RUTH VISUETE PEREZ Assistant Deputy City Clerk April 16, 2024 Ross Campbell Interim Board Secretary Roanoke, Virginia Dear Mr. Campbell: This is to advise you that Patricia Atkinson has qualified as a member of the Youth Athletics Review Board to replace Heather Hamed-Moore for a term of office ending December 31, 2026. Sincerely, ezej ync_664t. Cecelia F. McCoy, CMC City Clerk - Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Patricia Atkinson, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Youth Athletics Review Board to replace Heather Hamed-Moore for a term of office ending December 31, 2026; according to the best of my ability. (So help me God.) PATRICIA ATKINSON The foregoing oath of office was taken, sworn to, and subscribed before me by Patricia Atkinson thi T"`-"day ok4( -t L., 2024. Brenda S. Hamilton, Clerk of the Circuit Court ' ay) , Clerk (,J amt.% CITY OF ROANOKE NOW! OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk CECELIA lerk CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk April 16, 2024 Landon Howard Board Secretary Roanoke, Virginia Dear Mr. Howard: This is to advise you that Lutheria Smith has qualified as a member of the Visit Virginia's Blue Ridge, Board of Directors to replace Dawn Erdman for a one-year term of office commencing July 1, 2024 and ending June 30, 2025. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Lutheria Smith, do solemnly swear(or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Visit Virginia's Blue Ridge, Board of Directors to replace Dawn Erdman for a one-year of office commencing July 1, 2024 and ending June 30, 2025; according to the best of my ability. (So help me God.) LUTHERIA SMITH The foregoing oath of office was taken, sworn to, and subscribed before me by Lutheria Smith this S day of 40/" I 2024. Brenda S. Hamilton, Clerk of the Circuit Court By Pepica�, Clerk oi A. f CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk April 16, 2024 Katie Hedrick Board Secretary Roanoke, Virginia Dear Ms. Hedrick: This is to advise you that Danielle Johnson has qualified as a member of the Equity and Empowerment Advisory Board to replace William L. Lee for a term of office ending December 31, 2026. Sincerely, Ozt, j". (4/16e6T Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Danielle Johnson, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Equity and Empowerment Advisory Board to replace William Lee for a term of office ending December 31, 2026; according to the best of my ability. (So help me God.) ---k__")0},,uuu( 2)64 J .. i DANIELLE JON The foregoing oath of office was taken, sworn to, and subscribed before me by Danielle Johnson thisOS day of 2024. Brenda S. Hamilton, Clerk of the Circuit Court By calAAA ( D , Clerk • CITY OF ROANOKE • _ " OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 s - Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk CECELIA CMC Deputy City Clerk lerk RUTH VISUETE PEREZ Assistant Deputy City Clerk April 16, 2024 Harold Harless Board Secretary Roanoke, Virginia Dear Mr. Harless: This is to advise you that Donna Littlepage has qualified as a member of the City of Roanoke Finance Board for a two-year term of office, commencing July 1, 2024 and ending June 30, 2026. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Donna Littlepage, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the City of Roanoke Finance Board for a two-year term of office, commencing July 1, 2024 and ending June 30, 2026; according to the best of my ability. (So help me God.) 4øt4...DONNAPAGE The foregoing oath of office was taken, sworn to, and subscribed before me by Donna Littlepage this r5S--- day of ft-e-Lck 2024. Brenda S. Hamilton, Clerk of the Circuit Court B /W _ / �, Clerk Y� Fes.' CITY OF ROANOKE OFFICE OF THE CITY CLERK . w ' 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk April 16, 2024 Amy Balzer Board Secretary Roanoke, Virginia Dear Ms. Balzer: This is to advise you that Chad Scott has qualified as a member of the Virginia Western Community College Local Advisory Board to fill the unexpired term of office of John R. Francis, Jr., ending June 30, 2026. Sincerely, ine'eer Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Chad Scott, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Virginia Western Community College Local Advisory Board to fill the unexpired term of office of John R. Francis, Jr., ending June 30, 2026, according to the best of my ability. (So help me God.) 7-•ta_g( cor— CHAD SCOTT The foregoing oath of office was taken, sworn to, and subscribed before me by Chad Scott this 3m day of �,i:/ 2024. Brenda S. Hamilton, Clerk of the Circuit Court By ;f'/ Pc , Clerk *' , i CITY OF ROANOKE „Air-1 OFFICE OF THE CITY CLERK :f 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk April 16, 2024 Ron Boyd Chief Executive Officer Local Office on Aging P. O. Box 14205 Roanoke, Virginia 24038 Dear Mr. Boyd: This is to advise you that Jennifer Oakes has qualified as a member of the Local Office on Aging Advisory Board for a one-year term of office, commencing March 1, 2024 and ending February 28, 2025. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Jennifer Oakes, do solemnly swear(or affirm)that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Local Office of Aging Advisory Board for a one-year term of office, commencing March 1, 2024 and ending February 28, 2025; according to the best of my ability. (So help me God.) a)/UP t JE NIFER OAKES The foregoing oath of office was taken, sworn to, and subscribed before me by Jennifer Oakes this day of Ppa , 1 2024. Brenda S. Hamilton, Clerk of the Circuit Court r 1 -1, fir. B (edL`-' , CI rk cell4\ -7 x CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 r,t Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk April 16, 2024 Angie O'Brien Board Secretary Roanoke, Virginia Dear Ms. O'Brien: This is to advise you that Jared Rose has qualified as a member of the Gun Violence Prevention Commission to replace Nicole Ross for a three-year term of office, commencing April 1, 2024 and ending March 31, 2027. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Jared Rose, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Gun Violence Prevention Commission to replace Nicole Ross for a three-year term of office commencing April 1, 2024 and ending March 31, 2027; according to the best of my ability. (So help me God.) / E. ROSE The foregoing oath of office was taken, sworn to, and subscribed before me by Jared Rose this gleh day of A-Y1 1 2024. Brenda S. Hamilton, Clerk of the Circuit Court By )fVY) ' �t Clerk CITY OF ROANOKE ASP'!; OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 • Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk April 16, 2024 Tina Carr Board Secretary Roanoke, Virginia Dear Ms. Carr: This is to advise you that Aila Boyd has qualified as a member of the Roanoke Arts Commission to replace Laura Carden for a three-year term of office commencing July 1, 2024 and ending June 30, 2027. Sincerely, C(ne-611i/ Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Aila Boyd, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission to replace Laura Carden for a three-year term of office commencing July 1, 2024 and ending June 30, 2027; according to the best of my ability. (So help me God.) %I A./4 ILA BOYD The foregoing oath of office was taken, sworn to, and subscribed before me by '-a 2024. Aila Boyd this day of4-� Brenda S. Hamilton, Clerk of the Circuit Court _1 4 1 . i (.1Clerk _,"E(Y--,)9-44 CITY OF ROANOKE +►" OFFICE O F THE CITY CLERK g r� 215 Church Avenue,S.W.,Suite 456 . Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk April 16, 2024 Sheila Umberger Board Secretary Roanoke, Virginia Dear Ms. Umberger: This is to advise you that Julie Drewry has qualified as a member of the Roanoke Public Library Board to replace Amy Morgan for a three-year term of office commencing July 1, 2024 and ending June 30, 2027. Sincerely, IY1-4'641V- Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Julie Drewry, do solemnly swear(or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Public Library Board to replace Amy Morgan for a three-year term of office commencing July 1, 2024 and ending June 30, 2027; according to the best of my ability. (So help me God.) JULIE DREWR The foregoing oath of office was taken, sworn to, and subscribed before me by Julie Drewry this Z day of A-ifYLA-k 2024. Brenda S. Hamilton, Clerk of the Circuit Court By 0(?///6( Uj , Clerk ,,,� CITY OF ROANOKE .:%; OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 11 A Roanoke,Virginia 24011-1536 �. Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA T.WEBB,CMC E-mail: clerkCroanokeva.gov Deputy CityClerk CECELIA F.MCCOY,CMC p t City Clerk RUTH VISUETE-PEREZ April 16, 2024 Assistant Deputy City Clerk CIRCUIT eouRT The Honorable Brenda Hamilton Recgived & Filed Clerk of Circuit Court ;t e. Roanoke, Virginia PR 11 2024 By Dear Ms. Hamilton: De uty Clerk ITY OF ROANOKE Enclosed is an attested copy of Resolution No. 42906-041524 authorizing the issuance and sale of not to exceed fourteen million dollars ($14,000,000) aggregate principal amount of general obligations of the City of Roanoke, Virginia, in the form of General Obligation Public Improvement Bonds of the City, for the purpose of providing funds to pay the costs of the construction of an expansion to and renovations of the Hotel Roanoke and Conference Center for the City (including related design and architectural and engineering services); fixing the form, denomination and certain other details of such bonds; and otherwise providing with respect to the issuance, sale and delivery of such bonds. The above referenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 15, 2024, and is in full force and effect upon its passage. Sincerely, 6.441-4;& Cecelia F. McCoy, CMC City Clerk Enclosure CIRCUIT COURT Received & Filed IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA PR 7 024 By Deputy Clerk The 15`h day of April 2024. CITY OF ROANOKE No. 42906-041524. A RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF NOT TO EXCEED FOURTEEN MILLION DOLLARS ($14,000,000) AGGREGATE PRINCIPAL AMOUNT OF GENERAL OBLIGATIONS OF THE CITY OF ROANOKE, VIRGINIA, IN THE FORM OF GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS OF THE CITY, FOR THE PURPOSE OF PROVIDING FUNDS TO PAY THE COSTS OF THE CONSTRUCTION OF AN EXPANSION TO AND RENOVATIONS OF THE HOTEL ROANOKE AND CONFERENCE CENTER FOR THE CITY (INCLUDING RELATED DESIGN AND ARCHITECTURAL AND ENGINEERING SERVICES); FIXING THE FORM, DENOMINATION AND CERTAIN OTHER DETAILS OF SUCH BONDS; AND OTHERWISE PROVIDING WITH RESPECT TO THE ISSUANCE, SALE AND DELIVERY OF SUCH BONDS WHEREAS,in the judgment of the Council(the"Council")of the City of Roanoke, Virginia(the"City"), it is desirable(i) to authorize the City to contract a debt and to authorize the issuance of not to exceed $14,000,000 aggregate principal amount of general obligations of the City, in the form of General Obligation Public Improvement Bonds of the City(the"Bonds"), for the purpose of providing funds to pay the costs of the construction of an expansion to and renovations of the Hotel Roanoke and Conference Center for the City (including related design and architectural and engineering services), and (ii) to authorize the sale of such Bonds; NOW,THEREFORE,BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA: SECTION 1. (a) Pursuant to Chapter 26 of Title 15.2 of the Code of Virginia, 1950, as amended, the same being the Public Finance Act of 1991 (the "Public Finance Act of 1991"), for the purpose of providing net proceeds of sale (after taking into account costs of issuance, underwriting compensation and original issue discount, if any) to pay the costs of the construction of an expansion to and renovations of the Hotel Roanoke and Conference Center and for the City (including related design and architectural and engineering services), the City is authorized to contract a debt and to issue in one or more series from time to time not to exceed Fourteen Million Dollars ($14,000,000) aggregate principal amount of general obligation bonds of the City to be designated and known as the "City of Roanoke, Virginia, General Obligation Public Improvement Bonds." (b) The Bonds shall be issued and sold in their entirety at one time, or from time to time in part in series,as shall be determined by the Director of Finance or the City Manager. There shall be added to the designation of the Bonds a series designation determined by the Director of Finance or the City Manager. The Bonds shall be issued in fully registered form in the denomination of$5,000 each or any integral multiple thereof. The Bonds of a given series shall be numbered from No. R-1 upwards in order of issuance. The Bonds shall bear interest from their 3879726.2 047261 FRMS date payable on such date and semiannually thereafter as shall be determined by the City Manager or the Director of Finance in accordance with the provisions of Section 6 hereof. The Bonds of each series shall be issued in such aggregate principal amounts (not exceeding the aggregate principal amount specified in Section 1(a) hereof); and shall mature on such dates and in such years (but in no event exceeding forty (40) years from their date or dates), and in the principal amount in each such year, as shall be determined by the City Manager or the Director of Finance in accordance with the provisions of Section 6 hereof Interest on the Bonds shall be calculated on the basis of a three hundred sixty (360) day year comprised of twelve (12) thirty (30) day months. (c) The Bonds (or portions thereof in installments of$5,000)may be subject to redemption at the option of the City prior to their stated maturities, in whole or in part from time to time on any date, in such order as may be determined by the City(except that if at any time less than all of the Bonds of a given maturity are called for redemption,the particular Bonds or portions thereof in installments of$5,000 of such maturity to be redeemed shall be selected by lot), upon payment of such redemption prices, together with the interest accrued thereon to the date fixed for the redemption thereof, as shall be determined by the City Manager or the Director of Finance in accordance with the provisions of Section 6 hereof (d) (i) If any Bond (or any portion of the principal amount thereof in installments of$5,000) shall be called for redemption,notice of the redemption thereof, specifying the date, number and maturity of such Bond, the date and place or places fixed for its redemption, and if less than the entire principal amount of such Bond is to be redeemed, that such Bond must be surrendered in exchange for the principal amount thereof to be redeemed and a new Bond or Bonds issued equaling in principal amount that portion of the principal amount thereof not to be redeemed, shall be mailed not less than thirty(30) days prior to the date fixed for redemption, by first class mail, postage prepaid, to the registered owner thereof at the address of such registered owner as it appears on the books of registry kept by the Registrar and Paying Agent as of the close of business on the forty-fifth(45th) day next preceding the date fixed for redemption. If notice of the redemption of any Bond shall have been given as aforesaid, and payment of the principal amount of such Bond (or the portion of the principal amount thereof to be redeemed) and of the accrued interest payable upon such redemption shall have been duly made or provided for, interest thereon shall cease to accrue from and after the date so specified for the redemption thereof (ii) Any notice of the optional redemption of the Bonds may state that it is conditioned upon there being on deposit with the City on the date fixed for the redemption thereof an amount of money sufficient to pay the redemption price of such Bonds,together with the interest accrued thereon to the date fixed for the redemption thereof, and any conditional notice so given may be rescinded at any time before the payment of the redemption price of such Bonds, together with the interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If a redemption of any Bonds does not occur after a conditional notice is given due to there not being on deposit with the City a sufficient amount of money to pay the redemption price of such Bonds, together with the interest accrued thereon to the date fixed for the redemption thereof, the corresponding notice of redemption shall be deemed to be revoked. (iii) So long as the Bonds are in book-entry only form, any notice of redemption shall be given only to The Depository Trust Company, New York, New York ("DTC"), or to its 2 3879726.2 047261 FRMS nominee. The City shall not be responsible for providing any beneficial owner of the Bonds any notice of redemption. SECTION 2. The full faith and credit of the City shall be and is irrevocably pledged to the punctual payment of the principal of and interest on the Bonds as the same become due. In each year while the Bonds, or any of them, are outstanding and unpaid, this Council is authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the City are assessed, levied and collected, a tax upon all taxable property within the City, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and interest on the Bonds to the extent other funds of the City are not lawfully available and appropriated for such purpose. SECTION 3. (a) The Bonds shall be executed, for and on behalf of the City, by the manual or facsimile signature of the Mayor of the City and shall have a facsimile of the corporate seal of the City imprinted thereon, attested by the manual or facsimile signature of the City Clerk of the City. (b) The Director of Finance or the City Manager are each hereby authorized to appoint a Registrar and Paying Agent for the Bonds (the "Registrar and Paying Agent"). (c) The Director of Finance or the City Manager shall direct the Registrar and Paying Agent to authenticate the Bonds and no Bond shall be valid or obligatory for any purpose unless and until the certificate of authentication endorsed on each Bond shall have been manually executed by an authorized signatory of the Registrar and Paying Agent. Upon the authentication of any Bonds the Registrar and Paying Agent shall insert in the certificate of authentication the date as of which such Bonds are authenticated as follows: (i) if a Bond is authenticated prior to the first interest payment date, the certificate shall be dated as of the date of the initial issuance and delivery of the Bonds of the series of Bonds of which such Bond is one, (ii) if a Bond is authenticated upon an interest payment date, the certificate shall be dated as of such interest payment date, (iii) if a Bond is authenticated after the fifteenth (15th) day of the calendar month next preceding an interest payment date and prior to such interest payment date, the certificate shall be dated as of such interest payment date and (iv) in all other instances the certificate shall be dated as of the interest payment date next preceding the date upon which the Bond is authenticated. In the event the Bonds of any series shall be dated as of a date other than the first day of a calendar month or the dates on which interest is payable on such series are other than the first days of calendar months, the provisions of this Section 3(c) with regard to the authentication of such Bonds and of Section 7 hereof with regard to the form of such Bonds shall be modified as the Director of Finance or the City Manager shall determine to be necessary or appropriate. (d) The execution and authentication of the Bonds in the manner set forth above is adopted as a due and sufficient authentication of the Bonds. SECTION 4. (a) The principal of and interest on the Bonds shall be payable in such coin or currency of the United States of America as at the respective dates of payment thereof is legal tender for public and private debts. The principal of the Bonds shall be payable upon presentation and surrender thereof at the office of the Registrar and Paying Agent. Interest on the Bonds shall be payable by check mailed by the Registrar and Paying Agent to the registered owners 3 3879726.2 047261 FRMS of such Bonds at their respective addresses as such addresses appear on the books of registry kept pursuant to this Section 4;provided, however, that so long as the Bonds are in book-entry form and registered in the name of Cede & Co., as nominee of DTC, or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on the Bonds shall be paid directly to Cede & Co. or such other nominee of DTC by wire transfer. (b) At all times during which any Bond of any series remains outstanding and unpaid, the Registrar and Paying Agent for such series shall keep or cause to be kept at its office books of registry for the registration, exchange and transfer of Bonds of such series. Upon presentation at its office for such purpose the Registrar and Paying Agent, under such reasonable regulations as it may prescribe, shall register, exchange or transfer, or cause to be registered, exchanged or transferred, on the books of registry the Bonds as hereinbefore set forth. (c) The books of registry shall at all times be open for inspection by the City or any duly authorized officer thereof. (d) Any Bond may be exchanged at the office of the Registrar and Paying Agent for such series of Bonds for a like aggregate principal amount of such Bonds in other authorized principal sums of the same series, interest rate and maturity. (e) Any Bond of any series may, in accordance with its terms, be transferred upon the books of registry by the registered owner of such Bond in person or by the duly authorized attorney for such registered owner,upon surrender of such Bond to the Registrar and Paying Agent for cancellation, accompanied by a written instrument of transfer duly executed by the registered owner in person or by the duly authorized attorney for such registered owner, in form satisfactory to the Registrar and Paying Agent. (f) All transfers or exchanges pursuant to this Section 4 shall be made without expense to the registered owners of such Bonds, except as otherwise herein provided, and except that the Registrar and Paying Agent for such series of Bonds shall require the payment by the registered owner of the Bond requesting such transfer or exchange of any tax or other governmental charges required to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this Section 4 shall be cancelled. (g) (i) The Bonds shall be issued in full book-entry form. One Bond representing each maturity of the Bonds will be issued to and registered in the name of Cede & Co., as nominee of DTC, as registered owner of the Bonds, and each such Bond will be immobilized in the custody of DTC. DTC will act as securities depository for the Bonds. Individual purchases will be made in book-entry form only, in the principal amount of$5,000 or any integral multiple thereof Purchasers will not receive physical delivery of certificates representing their interest in the Bonds purchased. (ii) Principal and interest payments on the Bonds will be made by the Registrar and Paying Agent to DTC or its nominee, Cede & Co., as registered owner of the Bonds, which will in turn remit such payments to the DTC participants for subsequent disbursal to the beneficial owners of the Bonds. Transfers of principal and interest payments to DTC participants will be the responsibility of DTC. Transfers of such payments to beneficial owners of the Bonds by DTC 4 3879726.2 047261 FRMS participants will be the responsibility of such participants and other nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be accomplished by book entries made by DTC and,in turn,by the DTC participants who act on behalf of the indirect participants of DTC and the beneficial owners of the Bonds. (iii) The City will not be responsible or liable for sending transaction statements or for maintaining, supervising or reviewing records maintained by DTC, its participants or persons acting through such participants or for transmitting payments to, communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds. SECTION 5. (a) CUSIP identification numbers may be printed on the Bonds,but no such number shall constitute a part of the contract evidenced by the particular Bond upon which it is printed;no liability shall attach to the City or any officer or agent thereof(including any paying agent for the Bonds)by reason of such numbers or any use made thereof(including any use thereof made by the City, any such officer or any such agent) or by reason of any inaccuracy, error or omission with respect thereto or in such use; and any inaccuracy, error or omission with respect to such numbers shall not constitute cause for failure or refusal by the successful bidder or purchaser to accept delivery of and pay for the Bonds in accordance with the terms of its bid. All expenses in connection with the assignment and printing of CUSIP numbers on the Bonds shall be paid by the City;provided, however, that the CUSIP Service Bureau charge for the assignment of such numbers shall be the responsibility of the successful bidder for or purchaser of the Bonds. (b) A copy of the final legal opinion with respect to the Bonds, with the name of the attorney or attorneys rendering the same, together with a certification of the City Clerk, executed by a facsimile signature of that officer,to the effect that such copy is a true and complete copy(except for letterhead and date)of the legal opinion which was dated as of the date of delivery of and payment for the Bonds, may be printed on the Bonds. SECTION 6. (a) The Bonds shall be sold at negotiated or competitive sale on such date or dates and at such price or prices as shall be determined by the City Manager or the Director of Finance. The Bonds shall be issued as federally taxable bonds. (b) If the Bonds are sold at competitive sale,the Director of Finance or the City Manager are each hereby authorized to prepare and distribute, or to cause to be prepared and distributed, via electronic dissemination or otherwise, a Preliminary Official Statement and an Official Notice of Sale relating to the Bonds. In preparing the Official Notice of Sale relating to the Bonds,the Director of Finance or the City Manager are each hereby authorized to provide that bids for the purchase of the Bonds may be received by electronic bidding. (c) If the Bonds are sold at competitive sale, the City Manager or the Director of Finance, without further action by the Council, (i) are each hereby authorized to determine the dated date of the Bonds of each series, the dates the Bonds of each series shall mature, the dates on which interest on the Bonds shall be payable, the aggregate principal amount of the Bonds of each series and the principal amount of the Bonds of each series maturing in each year and (ii) are each hereby further authorized to receive bids for the purchase of the Bonds of each series and to accept the bid offering to purchase the Bonds of each series at the lowest true interest cost to the City; provided, however, in no event shall the true interest cost to the City with respect to the 5 3879726.2 047261 FRMS Bonds of any series exceed seven percent (7.00%). The City Manager or the Director of Finance are each further authorized to fix the rates of interest to be borne by the Bonds of each maturity of each series as specified in the bid accepted by them in accordance with the immediately preceding sentence. The City Manager or the Director of Finance are each hereby authorized to determine the provisions relating to the redemption of the Bonds of any series,including the redemption price or any make-whole redemption price or formula, upon the advice of the City's financial advisor. (d) If the Bonds are sold at negotiated sale, the City Manager or the Director of Finance, without further action of the Council, (i) are each hereby authorized to determine the dated date of the Bonds of each series, the dates the Bonds of each series shall mature, the dates on which interest on the Bonds shall be payable, the aggregate principal amount of the Bonds of each series and the principal amount of the Bonds of each series maturing in each year and (ii) are each hereby authorized to select the underwriters of the Bonds (the"Underwriters") and to sell the Bonds in one or more series in accordance herewith to the Underwriters. If the Bonds are sold at negotiated sale, the Bonds shall bear interest at such rates per annum as shall be approved by the City Manager or the Director of Finance;provided, however, in no event shall the true interest cost for the Bonds of any series exceed seven percent (7.00%). The City Manager or the Director of Finance are each further authorized to fix the rates of interest to be borne by the Bonds of each maturity of each series as negotiated with the Underwriters in accordance with the immediately preceding sentence. The City Manager or the Director of Finance are each hereby authorized to determine the provisions relating to the redemption of the Bonds of any series, including the redemption price or any make-whole redemption price or formula, upon the advice of the City's financial advisor. The City Manager or the Director of Finance are each authorized to execute and deliver to the Underwriters one or more Bond Purchase Contracts relating to the sale of the Bonds by the City to the Underwriters. (e) The Mayor is hereby authorized and directed to execute and deliver to the purchasers of the Bonds an Official Statement of the City relating to the Bonds, in substantially the form of the Preliminary Official Statement relating to the Bonds, after the same has been completed by the insertion of the maturities, interest rates and other details of the Bonds and by making such other insertions, changes or corrections as the Mayor, based on the advice of the City's financial advisor and legal counsel (including the City Attorney and Bond Counsel), deems necessary or appropriate; and this Council hereby authorizes the Official Statement and the information contained therein to be used by the purchasers in connection with the sale of the Bonds. The Preliminary Official Statement is "deemed final" for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934, as amended ("Rule 15c2-12"). The City Manager or the Director of Finance are each hereby authorized and directed to execute on behalf of the City and deliver to the purchasers a certificate in substantially the form to be included in the Official Statement under the caption "Certificate Concerning Official Statement". (f) The City Manager or the Director of Finance are each hereby authorized to execute and deliver to the purchasers of the Bonds a Continuing Disclosure Certificate relating to the Bonds evidencing the City's undertaking to comply with the continuing disclosure requirements of Paragraph (b)(5) of Rule 15c2-12 in such form as shall be approved by the City Manager or the Director of Finance upon advice of counsel (including the City Attorney and Bond Counsel), such approval to be conclusively evidenced by their execution thereof. 6 3879726.2 047261 FRMS (g) All actions and proceedings heretofore taken by this Council, the City Manager, the Director of Finance and the other officers, employees, agents and attorneys of and for the City in connection with the issuance and sale of the Bonds are hereby ratified and confirmed. SECTION 7. The Bonds, the certificate of authentication of the Registrar and Paying Agent, and the assignment endorsed on the Bonds, shall be in substantially the forms set forth in Exhibit A attached hereto. SECTION 8. (a) In addition to the authorization for a competitive or negotiated sale of the Bonds as set forth in Section 6 hereof, the Council hereby authorizes the issuance and sale of the Bonds to one or more lenders to evidence one or more loans made to the City by one or more lenders in accordance with any proposal made by such lender(s) to the City pursuant to any Request for Proposal issued by the City for any such loan (hereinafter any such Request for Proposal of the City and any proposal from any lender(s)submitted in response thereto shall be collectively referred to as a"Financing Proposal"). There is hereby delegated to the City Manager or the Director of Finance, without further action by the Council, the authority to issue and deliver the Bonds pursuant to this Section 8 at such price(s) and rate(s), and on such other terms and conditions, as shall be provided in any Financing Proposal, which Financing Proposal shall be in such form and containing such terms and conditions as the City Manager or the Director of Finance deems acceptable, acting with the advice of the City's financial advisor and legal counsel (including the City Attorney and the City's Bond Counsel), subject to the provisions and parameters set forth herein. Any such loan authorized hereby to be evidenced by any Bonds of the City authorized and issued pursuant to this Resolution may be in the form of a non-revolving drawdown loan in an aggregate principal amount not to exceed $14,000,000. (b) Notwithstanding anything in this Resolution to the contrary,Bonds or Notes issued and sold pursuant to a Financing Proposal as provided in this Section 10 may bear interest at such fixed rates or variable rates of interest(which variable rates of interest shall be determined in accordance with any variable rate formula as shall be set forth in any Financing Proposal) as shall be determined by the City Manager or the Director of Finance, acting with the advice of the City's financial advisor; provided, however, that the true interest cost of any fixed rate(s), or the initial variable rate(s)of interest,shall not exceed 7.00%; and provided further that the fixed rate(s) or variable rate(s) determined for such Bonds or Notes may be further subject to adjustment upon the occurrence of certain events or conditions as may be set forth in any Financing Proposal, including, without limitation, any default in payment with respect to the Bonds, and any change in the marginal corporate tax rate of corporations under federal law. Notwithstanding anything in this Resolution to the contrary, any Bonds issued and sold pursuant to a Financing Proposal as provided in this Section 8 may be pre-payable at a prepayment price or redemption price that includes any make-whole amount, yield maintenance fee, penalty fee or break-funding amount calculated in accordance with any formula acceptable to the City Manager or the Director of Finance, acting with the advice of the City's financial advisor and legal counsel(including the City Attorney and Bond Counsel) as may be set forth in any Financing Proposal or in the Bonds. (c) Any one of the City Manager or the Director of Finance is hereby authorized to execute and deliver any Financing Agreement, purchase agreement or any other document, agreement or instrument necessary to provide for the issuance and delivery of the Bonds or the 7 3879726.2 047261 FRMS Notes (hereinafter collectively referred to as the "Financing Documents"), which Financing Documents shall be in such form and substance as shall be acceptable to the City Manager or the Director of Finance, as evidenced by his or her signature thereon, acting with the advice of legal counsel (including the City Attorney and Bond Counsel). Any one of the City Manager or the Director of Finance is hereby further authorized to determine, or to modify the form of and terms of the Bonds with respect to the dated date of the Bonds, the authorized denominations of the Bonds, the assignment of CUSIP Numbers, if any, to the Bonds, and the principal and interest payment dates of the Bonds. Notwithstanding anything in this Resolution to the contrary, any of the Bonds may be issued directly to the purchaser thereof, as registered owner or holder thereof. SECTION 9. The City Clerk is hereby directed to file a copy of this Resolution, certified by such City Clerk to be a true copy hereof,with the Circuit Court of the City of Roanoke, Virginia, all in accordance with Section 15.2-2607 of the Code of Virginia, 1950 as amended. SECTION 10. All ordinances, resolutions and proceedings in conflict herewith are, to the extent of such conflict, repealed. ATTEST: City Clerk. 8 3879726.2 047261 FRMS EXHIBIT A UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA CITY OF ROANOKE GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND SERIES REGISTERED REGISTERED No. R- $ MATURITY INTEREST DATE: RATE: DATE OF BOND: CUSIP NO.: REGISTERED OWNER: CEDE & CO. PRINCIPAL SUM: DOLLARS THE CITY OF ROANOKE, in the Commonwealth of Virginia (the "City"), for value received, acknowledges itself indebted and hereby promises to pay to the Registered Owner (named above), or registered assigns, on the Maturity Date (specified above) (unless this Bond shall be subject to prior redemption and shall have been duly called for previous redemption and payment of the redemption price duly made or provided for), the Principal Sum(specified above), and to pay interest on such Principal Sum on and semiannually on each and thereafter (each such date is hereinafter referred to as an "interest payment date"), from the date hereof or from the interest payment date next preceding the date of authentication hereof to which interest shall have been paid, unless such date of authentication is an interest payment date,in which case from such interest payment date, or unless such date of authentication is within the period from the sixteenth (16th) day to the last day of the calendar month next preceding the following interest payment date, in which case from such following interest payment date, such interest to be paid until the maturity or redemption hereof at the Interest Rate(specified above)per annum,by check mailed by the Registrar and Paying Agent hereinafter mentioned to the Registered Owner in whose name this Bond is registered upon the books of registry, as of the close of business on the fifteenth(15th) day(whether or not a business day) of the calendar month next preceding each interest payment date;provided, however, that so long as this Bond is in book-entry only form and registered in the name of Cede &Co., as nominee of The Depository Trust Company("DTC"),or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on this Bond shall be paid directly to Cede & Co. or such other nominee of DTC by wire transfer. Interest on this Bond shall be calculated on the basis of a three hundred sixty(360)day year comprised of twelve(12)thirty(30) day months. The principal of this Bond is payable upon presentation and surrender hereof, at the office of ,as the Registrar and Paying Agent,in the City of , Principal of and interest on this Bond are payable in any coin or currency of the United States of A-1 3879726.2 047261 FRMS America which, on the respective dates of payment thereof, shall be legal tender for public and private debts. This Bond is one of an issue of Bonds of like date, denomination and tenor except as to number, interest rate and maturity, which is issued for the purpose of providing funds to pay the costs of the construction of an expansion to and renovations of the Hotel Roanoke and Conference Center for the City (including related design and architectural and engineering services), under and pursuant to and in full compliance with the Constitution and statutes of the Commonwealth of Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950, as amended (the same being the Public Finance Act of 1991), and resolutions and other proceedings of the Council of the City duly adopted and taken under the Public Finance Act of 1991. The Bonds of the issue of which this Bond is one(or portions thereof in installments of$5,000) maturing on and after 1, 20_ are subject to redemption at the option of the City prior to their stated maturities, on or after 1, 20 , in whole or in part from time to time on any date, in such order as may be determined by the City (except that if at any time less than all of the Bonds of a given maturity are called for redemption,the particular Bonds or portions thereof in installments of$5,000 of such maturity to be redeemed shall be selected by lot), upon payment of a redemption price equal to the principal amount of the Bonds to be redeemed,together with the interest accrued thereon to the date fixed for the redemption thereof. The Bonds of the issue of which this Bond is one maturing on _, are subject to mandatory sinking fund redemption on _, and on _ of each year thereafter and to payment at maturity on in the principal amounts in each year set forth below, in the case of redemption with the particular Bond or Bonds maturing on or portions thereof to be redeemed to be selected by lot,upon payment of the principal amount of the Bonds maturing on , to be redeemed, together with the interest accrued on the principal amount to be redeemed to the date fixed for the redemption thereof: Year Principal Amount The City, at its option, may credit against such mandatory sinking fund redemption requirement the principal amount of any Bonds maturing on _, which have been purchased and cancelled by the City or which have been redeemed and not theretofore applied as a credit against such mandatory sinking fund redemption requirement. If this Bond is redeemable and this Bond (or any portion of the principal amount hereof in installments of$5,000) shall be called for redemption, notice of the redemption hereof, specifying the date, number and maturity of this Bond, the date and place or places fixed for its redemption, and if less than the entire principal amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange for the principal amount hereof to be redeemed and a new Bond or Bonds issued equaling in principal amount that portion of the principal amount hereof not A-2 3879726.2 047261 FRMS to be redeemed, shall be mailed not less than thirty(30)days prior to the date fixed for redemption, by first class mail, postage prepaid, to the Registered Owner hereof at the address of such Registered Owner as it appears on the books of registry kept by the Registrar and Paying Agent as of the close of business on the forty-fifth (45th) day next preceding the date fixed for redemption. If notice of the redemption of this Bond (or the portion of the principal amount hereof to be redeemed) shall have been given as aforesaid, and payment of the principal amount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the accrued interest payable upon such redemption shall have been duly made or provided for, interest hereon shall cease to accrue from and after the date so specified for the redemption hereof. Any notice of the optional redemption of this Bond may state that it is conditioned upon there being on deposit with the City on the date fixed for the redemption hereof an amount of money sufficient to pay the redemption price of this Bond, together with the interest accrued thereon to the date fixed for the redemption hereof, and any conditional notice so given may be rescinded at any time before the payment of the redemption price of this Bond, together with the interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If a redemption of this Bond does not occur after a conditional notice is given due to there not being on deposit with the City a sufficient amount of money to pay the redemption price of this Bond, together with the interest accrued thereon to the date fixed for the redemption hereof, the corresponding notice of redemption shall be deemed to be revoked. Subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the issue of which this Bond is one, this Bond may be exchanged at the office of the Registrar and Paying Agent for a like aggregate principal amount of Bonds of other authorized principal amounts and of the same issue,interest rate and maturity. This Bond is transferable by the Registered Owner hereof, in person or by the attorney for such Registered Owner duly authorized in writing, on the books of registry kept by the Registrar and Paying Agent for such purpose at the office of the Registrar and Paying Agent but only in the manner, subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of authorized denominations and of the same aggregate principal amount, issue, interest rate and maturity as the Bond surrendered, will be issued to the transferee in exchange herefor. This Bond shall not be valid or obligatory unless the certificate of authentication hereon shall have been manually signed by the Registrar and Paying Agent. The full faith and credit of the City are irrevocably pledged to the punctual payment of the principal of and interest on this Bond as the same become due. In each year while this Bond is outstanding and unpaid, the Council of the City shall be authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the City are assessed, levied and collected, a tax upon all property within the City, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay the principal of and interest on this Bond to the extent other funds of the City are not lawfully available and appropriated for such purpose. A-3 3879726.2 047261 FRMS It is certified,recited and declared that all acts, conditions and things required to exist, happen or be performed precedent to and in the issuance of this Bond do exist,have happened and have been performed in due time, form and manner as required by law, and that the amount of this Bond, together with all other indebtedness of the City does not exceed any limitation of indebtedness prescribed by the Constitution or statutes of the Commonwealth of Virginia. A-4 3879726.2 047261 FRMS IN WITNESS WHEREOF,the City has caused this Bond to be executed by the manual or facsimile signature of its Mayor; a facsimile of the corporate seal of the City to be imprinted hereon attested by the manual or facsimile signature of its City Clerk; and this Bond to be dated the date first above written. CITY OF ROANOKE, VIRGINIA [SEAL] Mayor Attest: City Clerk CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds delivered pursuant to the within-mentioned proceedings. , as Registrar and Paying Agent By: Authorized Signatory Date of Authentication: A-5 3879726.2 047261 FRMS ASSIGNMENT FOR VALUE RECEIVED the undersigned hereby sell(s), assign(s) and transfer(s) unto (Please print or type name and address, including postal zip code of Transferee) PLEASE INSERT SOCIAL SECURITY OR OTHER TAX IDENTIFYING NUMBER OF TRANSFEREE: the within Bond and all rights thereunder, hereby irrevocably constituting and appointing , Attorney, to transfer such Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Signature Guaranteed: NOTICE: Signature(s) must be guaranteed (Signature of Registered Owner) by a member firm of The New York Stock NOTICE: The signature above must Exchange,Inc.or a commercial bank or trust correspond with the name of the Registered company. Owner as it appears on the face of this Bond in every particular, without alteration, enlargement or any change whatsoever. A-6 3879726.2 047261 FRMS ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 15, 2024 Subject: Proposal of the City of Roanoke to authorize the issuance of General Obligation Public Improvement Bond funds for the construction of an expansion to and renovations of the Hotel Roanoke and Conference Center. Background: As part of the FY 25 budget briefing to Council on February 5, 2024, City Council received information on the expansion plan for Hotel Roanoke & Conference Center atrium and courtyard. This expansion requires funding though a taxable bond issuance in the amount not to exceed $14,000,000 for the following project: Hotel Roanoke & Conference Center Expansion & Rehabilitation - Funding provides for the planned Hotel Roanoke & Conference Center expansion. Considerations: City Council authorization is required for the issuance of bonds to provide funding for the project listed below: Hotel Roanoke & Conference Center $ 14,000,000 In order to provide sufficient flexibility to support bond issuance in the event of a premium on the sale of bonds, authorization of issuance of up to $14,000,000 million is recommended by Davenport & Company LLC, the Financial Advisor for the City. Recommended Action: Hold a public hearing on the issuance of general obligation public improvement bonds. Following the public hearing, and after consideration of comments received at the public hearing, adopt the accompanying resolution authorizing the issuance of bonds up to $14,000,000 million for the project previously referenced. /-70 Bob Cowell, City Manager Distribution: Council Appointed Officers Brent Robertson, Assistant City Manager / Director of Finance Amelia C. Merchant, Deputy Director of Finance Brian Mann, Hotel Roanoke & Conference Center Executive Kristine L. Flynn, Bond Counsel, Hawkins Delafield & Wood LLP David Rose, Senior Vice President and Manager of Public Finance, Davenport & Company LLC RECEIVED The Roanoke Times APR ti 2024 Account Number Roanoke,Virginia OFFICE OF THE CfiY MANAGER 6017304 Affidavit of Publication Date 1 CITY OF ROANOKE COMMUNITY April 08,2024 DEVELOPEMENT Attn OFFICE OF CITY MANAGER 215 CHURCH AVE SW,ROOM 364 ROANOKE,VA 24011 Date Category DesoipUon Ad Size Total Cost 04/09/2024 Legal Notices PUBLIC HEARING 2 x 6.50 IN 2,196.15 Publisher of the Roanoke Times I,(the undersigned)an authorized representative of the Roanoke Times,a daily newspaper published in Roanoke,in the State of Virginia,do certify that the annexed notice PUBLIC HEARING was published in said newspapers on the following dates: 04/01,04/08/2024 The First insertion being given... 04/01/2024 Newspaper reference: 0001473381 n•,4% 04— Billing Representative Sworn to and subscribed before me this Bin Day of Apra 2024 1C� otary Public State of Virginia County of Hanover Kimberly Kay Harris My Commission expires NOTARY PUBUC --Wialth of Virginia Reg.No.356753 Commission EXP.Jan.31.2025 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU NOTICE OF PUBLIC HEARINQ NOTICE IS HEREBY GIVEN, pursuant to Section I15.2-2606.A of the Code of Virginia, 1950, as amended, that the Council of the City of Roanoke,Virginia(the "City"), will hold a public hearing on Monday,April 16,2024,at 2:00 P.M.,local time,or as soon thereafter as the matter may be heard,in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue,S.W.,Roanoke,Virginia 24011,with respect to the proposed adoption by the Council of a Resolution authorizing the City to contract a debt and issue General Obligation Public Improvement Bonds (the "Bonds") of the City in the principal amount of not to exceed 514,000,000 for the purpose of providing net proceeds of sale(after taking into account costs of issuance, underwriting compensation and original issue discount)to pay the costs of construction of an expansion to and renovations of the Hotel Roanoke and Conference Center(itdudirrg related design and architectural and engineering services)(the'Project"). All members of the public and interested individuals are invited to attend such hearing and to appear and present their view on the proposed Resolution and the proposed Bonds,both orally and In writing.Should written comments be presented,three copies should be made available to the undersigned at or before the public hearing. If you are a person with a disability who needs accommodations for this public heating,please contact the City Clerk's Office at (540)853-2541,by Thursday,April 11,2024. The full text of the proposed resolution is on file in the office of the City Clerk, Noel C. Taylor Municipal Building, Room 456, 215 Church Avenue,S.W.,Roanoke,Virginia 24011. The City of Roanoke provides interpretation at no cost for all public meetings,upon request. If you would like to request an interpreter, please let us know at least 24 hours in advance by calling(540)853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas cites pUblicas,previa solicitud.Si usted desea solicitar un interprets,haganoslo saber con al menos 24 horas de antelacion por Ilamar(540)853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bile malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani,tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu(540)853-1283. .A%J's✓).)P.Iti ,ir:t.Lu.dr-'rr 4P.Jr' 12*3-0I�Y�'3—%4.r4.1+t.140.:.'-N.Y+.Ltt.r�1''3-�JWr�vSM 4/14. Dated:April 1,2024. CECELIA F.MCCOY.CMC City Clerk City of Roanoke,Virginia NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN, pursuant to Section 15.2-2606.A of the Code of Virginia, 1950, as amended,that the Council of the City of Roanoke,Virginia(the"City"),will hold a public hearing on Monday,April 15,2024, at 2:00 P.M., local time, or as soon thereafter as the matter may be heard, in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011, with respect to the proposed adoption by the Council of a Resolution authorizing the City to contract a debt and issue General Obligation Public Improvement Bonds (the "Bonds") of the City in the principal amount of not to exceed $14,000,000 for the purpose of providing net proceeds of sale (after taking into account costs of issuance, underwriting compensation and original issue discount) to pay the costs of construction of an expansion to and renovations of the Hotel Roanoke and Conference Center (including related design and architectural and engineering services)(the"Project"). All members of the public and interested individuals are invited to attend such hearing and to appear and present their view on the proposed Resolution and the proposed Bonds, both orally and in writing. Should written comments be presented,three copies should be made available to the undersigned at or before the public hearing. If you are a person with a disability who needs accommodations for this public hearing, please contact the City Clerk's Office at(540) 853-2541, by Thursday, April 11, 2024. The full text of the proposed resolution is on file in the office of the City Clerk,Noel C.Taylor Municipal Building, Room 456, 215 Church Avenue, S.W., Roanoke, Virginia 24011. The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would like to request an interpreter, please let us know at least 24 hours in advance by calling(540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas, previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por llamar(540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani,tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu (540) 853-1283. �J,Ic,SI .],IiS o)1_uil cs1 je'"' L.(540) 1283-853 v °.) 4 L}"t Lj� � LIB c",c 24 uL. f, Dated: April 1, 2024. CECELIA F. MCCOY, CMC City Clerk City of Roanoke, Virginia [TO BE PUBLISHED ON MONDAY,APRIL 1,2024 AND ON MONDAY,APRIL 8,2024] Please send publisher's affidavit to: Please send invoice to: Cecelia McCoy, City Clerk R. Brent Robertson, Director of Finance City of Roanoke City of Roanoke 215 Church Avenue, S.W., Room 456 215 Church Avenue, S.W., Room 364 Roanoke, VA 24011 Roanoke, VA 24011 (540) 853-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of April 2024. No. 42907-041524. A RESOLUTION approving the annual budget of the Roanoke Valley Resource Authority for Fiscal Year 2024-2025, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that the annual budget for the Roanoke Valley Resource Authority for Fiscal Year 2024-2025, in the amount of$16,749,590 is hereby approved, all as more particularly set forth in a letter, and attachments thereto, to the City Manager dated April 8, 2024, from Jon Lanford, Chief Executive Officer of the Roanoke Valley Resource Authority, copies of which have been provided to Council. ATTEST: �, a. : City Clerk. ROANOKE VALLEY RESOURCE AUTHORITY April 8, 2024 Bob Cowell, City Manager City of Roanoke 215 Church Ave., S.W. Noel C. Taylor Building, Room 364 Roanoke, VA 24011 Dear Mr. Cowell: On March 27, 2024,the Roanoke Valley Resource Authority approved its FY 2024-2025 annual budget. The proposed FY '25 budget, in the amount of$16,749,590 is balanced and represents an overall increase of$835,797 (+5.3%) from the current FY 2023-2024 budget. The Municipal Tipping Fee would be increased from $55.00/ton to $56.50/ton (+2.7%). The Commercial Tipping Fee would be increased from $65.75/ton to $67.50/ton(+2.7%). A formal public hearing on the Authority's proposed changes to its posted"Rates& Fees" is scheduled for June 26, 2024,at the Authority's regularly scheduled board meeting. A copy of the budget is enclosed. The Resource Authority strives to provide the most cost-effective solid waste disposal services possible in a fiscally and environmentally responsible manner while maintaining our contractual obligations and high quality services to the Roanoke Valley. This budget is a reflection of those efforts. In accordance with our"Member Use Agreement,"the Authority's 2024-2025 annual budget has been submitted to Ms. McCoy, City Clerk. Please let me know if you have any questions regarding the Authority's budget. The Resource Authority is committed to serving the residents and businesses of the City of Roanoke as a Charter Member and we look forward to serving you. Sincerely, Jon Lanford Chief Executive Officer :plb Enclosure c: Tim Spencer, Esq. (w/enc.) Cecelia F. McCoy, City Clerk 1020 Hollins Road,NE Roanoke,Virginia 24012-8011 (540)857-5050 Fax(540)857-5056 Web Site: www.rvra.net f _ ip�A1'�T� E VALLEY RESOD I'�CI A� I HORI Y Fly 2024- 25 AL_ ANNU .),....._ _ OPERATING , REsE1111\ -) V E S BUDGEHI11 II _ e — — _ rr � - { ims •: fi lim am S �'�'� GAP LANDFIDLL /4 ROANOKE VALLEY RESOURCE AU'I'HORI'I'Y 2024_ 25 opERA1 , : uNG BUJDGET1 .,.. ... • r i • . , ., . , . . • „,.. . .,,,_..... „.„._ .„.„ , , „ .. . ....4, . , . .......:,. . . - e.. _a. . _..... i. em 5 ..a . . '� . --' �"L1( .�/.-.� 4<" _* � ..F .* . - r+ p,y • i ip �� girl a _♦ �! ♦ * x'& 71: ^sir,, .,,, r N.N -'� t c.�> / c xE I -: il .0, ' f, NM %rid .� {N {..< SALEM TRANSFE I', S'I'A I'TON Roanoke Valley Resource Authority TABLE OF CONTENTS Budget Summary 1 &2 Revenues 3-5 Expenses * Personnel 6-13 Administrative 7 Roanoke Transfer Station 8 Salem Transfer Station 9 Smith Gap 10 vim Totals 11 Classification 12 Employee by Location 13 * Operating 14-25 * Capital 26 * Reserves 27-28 Tipping Fees Breakdown 29 NEE 2024-2025 BUDGET — Roanoke Valley Resource Authority SUMMARY - REVENUE2024-2025 — Disposal Fees $ 16,469,590 Interest Income $ 150,000 Transfer from Contingency Reserve Fund $ _ Sale of Recyclable Material $ 50,000 Miscellaneous-Mulch $ 50,000 Miscellaneous Sales $ 30,000 Total $ 16,749,590 — EXPENSES Personnel Administrative $ 1,020,840 Tinker Creek Transfer Station $ 1,053,832 Salem Transfer Station $ 690,417 Smith Gap $ 1,073,654 Totals Operating $ 3,838,743 Administrative $ 954,432 Tinker Creek Transfer Station $ 3,394,350 Salem Transfer Station $ 2,212,173 Smith Gap $ 2,781,128 Totals $ 9,342,083 — CAPITAL Totals $ - RESERVES Administrative $ _ — Tinker Creek Transfer Station $ - Salem Transfer Station $ _ Smith Gap $ 1,667,650 — Totals $ 1,667,650 DEBT SERVICE Principal $ 1,195,994 — Interest $ 705,120 Totals $ 1,901,114 $ 1,901,114 TOTALS Administrative $ 1,975,272 Tinker Creek Transfer Station $ 4,448,182 Salem Transfer Station $ 2,902,590 Smith Gap $ 5,522,432 Debt Service $ 1,901,114 Total $ 16,749,590 2024-2025 BUDGET — 1 Roanoke Valley Resource Authority SUMMARY 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 REVENUE Disposal Fees $12,656,250 $12,147,125 $14,681,825 $14,651,255 $ 15,688,893 $16,469,590 Interest Income $ 140,000 $ 150,000 $ 50,000 $ 5,000 $ 100,000 $ 150,000 Transfer from Contingency $ 897,436 $ 147,572 $ - $ - $ - $ - Reserve Fund Sale of Recyclable $ 52,000 $ 60,000 $ 68,000 $ 125,000 $ 50,000 $ 50,000 Material Mulch sales $ 42,000 $ 45,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Miscellaneous $ 46,000 $ 47,900 $ 24,900 $ 24,900 $ 24,900 $ 30,000 TOTAL $13,833,686 $12,597,597 $14,874,725 $14,856,155 $ 15,913,793 $16,749,590 EXPENSES _ Personnel $ 3,255,069 $ 3,295,455 $ 3,332,196 $ 3,519,781 $ 3,717,368 $ 3,838,743 Operating $ 8,606,178 $ 8,014,111 $ 6,635,818 $ 7,110,754 $ 8,074,125 $ 9,342,083 Capital $ 85,000 $ - $ - $ - $ - $ - Transfer to Reserves $ 610,000 $ 10,000 $ 3,122,725 $ 2,326,674 $ 2,221,753 $ 1,667,650 Debt Service $ 1,277,439 $ 1,278,031 $ 1,783,986 $ 1,898,946 $ 1,900,547 $ 1,901,114 TOTAL $13,833,686 $12,597,597 $14,874,725 $14,856,155 $ 15,913,793 $16,749,590 ))ISP®SAL FEES Municipal $per ton 53.50 53.50 53.50 55.00 55.00 56.50 Private $per ton 61.50 62.75 62.75 64.50 65.75 67.50 % INCREASE 8.1% -8.9% 18.1% -0.1% 7.1% 5.3% in expenses 2024-2025 BUDGET 2 — Roanoke Valley Resource Authority REVENUES FY23-24 6 FY22-23 FY23-24 Month FY24-25 CODE DESCRIPTION Actual Budget Actuals Budget JUSTIFICATION 9202 Total Tipping Fees $15,522,938 $15,688,893 $8,471,918 $16,469,590 Based on tonnage receipts of: 283,600 Municipal 97,200 tons $ 5,785,170 Commercial 58,000 tons $ 3,961,025 Private 40,000 tons $ 3,046,475 Residential 12,400 tons $ 736,500 Contracted MSW _ 76,000 tons $ 2,940,420 Total $16,469,590 15100 Interest Income $ 293,780 $ 100,000 $ 230,381 $ 150,000 Operating $ 150,000 40956 Transfer from $ - $ - $ - $ - Funds available from Contingency Reserve Contingency Reserve Fund 16916 Sale of Recyclable $ 56,102 $ 50,000 $ 26,929 $ 50,000 Sale of Recyclable Scrap _ Material Metal&Miscellaneous 18120 Mulch $ 45,883 $ 50,000 $ 18,279 $ 50,000 Mulch Sales Revenue 18100 Miscelaneous $ 6,408 $ 24,900 $ 10,552 $ 30,000 MVP Annual Easement Fee Revenue $ 30,000 TOTAL REVENUE $15,925,111 $15,913,793 $8,758,059 $16,749,590 2024-2025 BUDGET 3 IPPTh G FEES FY23-24 FY24-25 CODE DESCRIPTION Budget Budget JUSTIFICATION 16906 City of Roanoke $2,377,600 $ 2,442,000 Municipal Waste 41,000 tons @ 56.5 $ 2,316,500 Wood Waste 2,900 tons @ 38 $ 110,200 Tires 60 tons @ 255 $ 15,300 - mixed @ 5 $ - City of Roanoke Total $ 2,442,000 16907 County of Roanoke $2,193,400 $ 2,252,900 Municipal Waste 37,000 tons @ 56.5 $ 2,090,500 Wood Waste 4,000 tons @ 38 $ 152,000 Tires 40 tons @ 255 $ 10,200 40 mixed @ 5 $ 200 County of Roanoke Total $ 2,252,900 16908 Town of Vinton $ 181,180 $ 186,120 Municipal Waste 3,200 tons @ 56.5 $ 180,800 Wood Waste 140 tons @ 38 $ 5,320 ® Tires - tons @ 255 $m- ixed @ 5 $ - Town of Vinton Total $ 186,120 16911 City Of Salem $ 880,150 $ 904,150 Municipal Waste 16,000 tons @ 56.5 $ 904,000 Wood Waste tons @ 38 $ Tires - tons @ 255 $30 mixed @ 5 $ 150 City of Salem Total $ 904,150 2024-2025 BUDGET 4 TIPPING FEES - - FY23-24 FY24-25 CODE DESCRIPTION Budget Budget JUSTIFICATION 16914 Commercial $ 4,290,188 $ 3,961,025 Commercial Waste — 58,000 tons @ 67.50 $3,915,000 Wood Waste — 1,000 tons @ 37 $ 37,000 Tires — 20 tons @ 255 $ 5,100 785 mixed @ 5 $ 3,925 Commercial Total $ 3,961,025 16914 Contracted Municipal $ 2,270,850 $ 2,940,420 Contracted MSW Solid Waste 50,000 CW tons @ 28.95 $1,447,500 — 26,000 BFI tons @ 57.42 $1,492,920 Contracted MSW $ 2,940,420 16915 Private $ 2,779,225 $ 3,046,475 Private Waste — 40,000 tons @ 67.50 $2,700,000 Wood Waste 3,400 tons @ 37 $ 125,800 Tires 850 tons @ 255 $ 216,750 — 785 mixed @ 5 $ 3,925 Private Total $ 3,046,475 16917 Residential $ 716,300 $ 736,500 Residential Waste Based on Uniform Disposal Allocation _, City of Roanoke 43.5% $ 320,378 County of Roanoke 41.7% $ 307,121 — Town of Vinton 3.6% $ 26,514 City of Salem 11.2% $ 82,562 Household 12,400 Tons @ 56.5 $ 700,600 — Wood waste 800 Tons @ 38 $ 30,400 Tires 1,100 Tires @ 5 $ 5,500 Residential Total $ 736,500 — TOTAL TIPPING FEES $ 15,688,893 $ 16,469,590 2024-2025 BUDGET - 5 Roanoke Valley Resource Authority PERSONNEL FY23-24 6 CODE DESCRIPTION FY22-23 FY23-24 Month FY24-25 JUSTIFICATION Actual Budget Actuals Budget 101010 Salaries $ 2,054,581 $2,394,716 $ 1,089,586 $2,458,305 Salaries for 40 employees w 101015 Overtime $ 170,455 $ 91,000 $ 68,738 $ 100,000 Extra work required on Saturdays,Weekdays&Holidays 101020 Part-time $ 99,966 $ 50,000 $ 59,044 $ 100,000 Operations,Buildings,and Grounds Maintenance 202100 F.I.C.A. $ 170,771 $ 193,982 $ 89,107 $ 203,360 7.65 % of salaries,overtime,part time En 202200 Retirement-VRS $ 324,173 $ 382,436 $ 176,913 $ 420,616 17.11 % of salaries 40 employees $ 2,458,305 202840 Def.Comp.Match $ 11,821 $ 26,650 $ 5,775 $ 15,000 Deferred Compensation Match 202300 Hospitalization $ 259,007 $ 304,840 $ 161,072 $ 367,189 35 participating employees 10.0% Annual 83l single 27 $ em&sp 1 $ 13,463 family 6 $ 95,003 Em&Ch 1 $ 10,640 HRA $ 19,000 202310 Dental $ 12,015 $ 19,114 $ 6,109 $ 15,000 Selected Dental Coverage 202400 Life Insurance-VRS $ 27,470 $ 32,089 $ 14,938 $ 32,941 1.34 % of salaries 40 employee $ 2,458,305 202500 Long Term Dis.Ins. $ 6,169 $ 7,064 $ 3,430 $ 7,252 0.59% salaries RVRA pays 5( $7,252 202510 Short Term Dis. Ins. $ 931 $ 2,000 $ 235 $ 1,000 RVRA pays 100% 202700 Workers'Comp.Ins. $ 41,965 $ 56,738 $ 42,527 $ 50,000 Workers'Comp.Insurance 40 employees 202750 Retirement Health $ 6,091 $ 7,184 $ 3,323 $ 7,375 0.30 % of salaries 40 employee $ 2,458,305 Insurance Credit 202800 Termination Pay $ 19,811 $ 65,000 $ 3,890 $ 20,000 Flex Leave and Banked Sick Leave Payments 202810 Cash-in FLP $ 47,351 $ 81,553 $ 22,483 $ 40,705 Flexible Leave pay out 202830 Employee Benefits $ - $ 3,000 $ - $ - Retiree Health Insurance i TOTAL PERSONNEL $3,252,577 $3,717,368 $ 1,747,170 $3,838,743 2024-2025 BUDGET 6 Roanoke Valley Resource Authority PERSONNEL ADMIN CODE DESCRIPTION FY23-24 Budget FY24-25 Budget JUSTIFICATION 101010 Salaries $ 742,953 $ 724,588 Salaries for 6 employees — 101015 Overtime $ - $ - Extra work required on Saturdays&Holidays 101020 Part-time $ - $ - Operations,Buildings,and Grounds Maintenance 101116 Supplements $ - $ - Outstanding performance recognition 202100 F.LC.A. $ 56,836 $ 55,431 7.65 % of salaries,overtime,part time — 202200 Retirement-VRS $ 118,650 $ 123,977 17.11 % of salaries 0 employees $ 724,588 202840 Deferred Comp. Match $ 4,550 $ 2,250 Deferred Compensation Match 202300 Hospitalization $ 54,967 $ 60,824 5 participating employees 10.0% Annual$ single 3 $ 25,156 em&sp 0 $ - family 2 $ 31,668 Em&Ch 0 $ - IAA $ 4,000 202310 Dental $ 3,263 $ 2,245 Selected Dental Coverage 202400 Life Insurance-VRS $ 9,956 $ 9,709 1.34 % of salaries 6 employees $ 724,588 202500 Long Term Disability Ins. $ 2,192 $ 2,138 0.59% salaries RVRA pays 50% $ 2,138 202510 Short Term Disability Ins. $ 341 $ 150 RVRA pays 100% 202700 Workers'Comp.Ins. $ 669 $ 529 Workers'Comp.Insurance 6 employees 202750 Retirement Health $ 2,229 $ 2,174 0.30 % of salaries 6 employees $ 724,588 Insurance Credit .. 202800 Termination Pay $ 65,000 $ 20,000 Annual and sick leave payments 202810 Cash-in FLP $ 49,449 $ 16,825 Flexible Leave pay out 202830 Employee Benefits $ 512 $ - Retiree Health Insurance TOTAL PERSONNEL $ 1,111,567 $ 1,020,840 — 2024-2025 BUDGET 7 um um - Roanoke Valley Resource Authority PERSONNEL TCTS CODE DESCRIPTION FY23-24 Budget FY24-25 Budget JUSTIFICATION 101010 Salaries $ 589,688 $ 627,025 Salaries for 12 employees 101015 Overtime $ 44,000 $ 44,000 Extra work required on Saturdays,Evenings&Holidays No 101020 Part-time $ 35,000 $ 70,000 Operations,Buildings,and Grounds Maintenance 101116 Supplements $ - $ - Outstanding performance recognition 202100 F.I.C.A. $ 51,155 $ 56,688 7.65 % of salaries,overtime,part time 202200 Retirement-VRS $ 94,173 $ 107,284 17.11 % of salaries 12 employees $ 627,025 202840 Deferred Comp.Match $ 7,800 $ 4,500 Deferred Compensation Match _ 202205 Retirement-VRS-Hybrid $ - $ - 17.11 % of salaries 0 employees $ - 202300 Hospitalization $ 83,067 $ 105,722 11 participating employees 10.0% Annual$ single 8 $ 67,618 em&sp 0 $ - family 3 $ 32,604 Em&Ch 0 $ - HRA $ 5,500 am 202310 Dental $ 5,594 $ 4,488 Selected Dental Coverage um 202400 Life Insurance-VRS $ 7,902 $ 8,402 1.34 % of salaries 12 employees $627,025 202500 Long Term Disability Ins. $ 1,740 $ 1,850 0.59% salaries RVRA pays 50°i $1,850 im 202510 Short Term Disability Ins. $ 585 $ 300 RVRA pays 100% 202700 Workers'Comp.Ins. $ 17,067 $ 14,739 Workers'Comp.Insurance 12 employees 202750 Retirement Health $ 1,769 $ 1,881 0.30 % of salaries 12 employees $ 627,025 IIIIII Insurance Credit 202800 Termination Pay $ - $ - Annual and sick leave payments imp 202810 Cash-in FLP $ 12,471 $ 6,953 Flexible Leave pay out 202830 Employee Benefits $ 878 $ - Retiree Health Insurance TOTAL PERSONNEL $ 952,889 $ 1,053,832 tim 2024-2025 BUDGET - 8 Roanoke Valley Resource Authority PERSONNEL STS CODE DESCRIPTION FY23-24 Budget FY24-25 Budget JUSTIFICATION - 101010 Salaries $ 422,191 $ 434,713 Salaries for 8 employees 101015 Overtime $ 22,000 $ 25,000 Extra work required on Saturdays&Holidays 101020 Part-time $ 5,000 $ 5,000 Operations,Buildings,and Grounds Maintenance 101116 Supplements $ - $ - Outstanding performance recognition - 202100 F.I.C.A. $ 34,363 $ 35,551 7.65 % of salaries,overtime,part time 202200 Retirement-VRS $ 67,424 $ 74,379 17.11 % of salaries 8 employees $ 434,713 202840 Deferred Comp.Match $ 5,200 $ 3,000 Deferred Compensation Match 202300 Hospitalization $ 57,032 $ 80,349 7 participating employees 10.0% Annual$ single 4 $ 33,541 em&sp 0 $ - family 2 $ 31,668 Ern&Ch 1 $ 10,640 HRA $ 4,500 - 202310 Dental $ 3,730 $ 2,994 Selected Dental Coverage 202400 Life Insurance-VRS $ 5,657 $ 5,825 1.34 % of salaries 8 employees $ 434,713 202500 Long Term Disability Ins. $ 1,245 $ 1,282 0.59% salaries RVRA pays 50°i $1,282 202510 Short Term Disability Ins. $ 390 $ 200 RVRA pays 100% 202700 Workers'Comp.Ins. $ 14,494 $ 12,074 Workers'Comp.Insurance 8 employees 202750 Retirement Health $ 1,267 $ 1,304 0.30 % of salaries 8 employees $ 434,713 Insurance Credit 202800 Termination Pay $ - $ - Annual and sick leave payments 202810 Cash-in FLP $ 11,828 $ 8,746 Flexible Leave pay out 202830 Employee Benefits $ 585 $ - Retiree Health Insurance TOTAL PERSONNEL $ 652,407 $ 690,417 - 2024-2025 BUDGET 9 - I. um mi - Roanoke Valley Resource Authority PERSONNEL SG CODE DESCRIPTION FY23-24 Budget FY24-25 Budget JUSTIFICATION 101010 Salaries $ 639,883 $ 671,979 Salaries for 14 employees mi 101015 Overtime $ 25,000 $ 31,000 Extra work required on Saturdays&Holidays 101020 Part-time $ 10,000 $ 25,000 Operations,Buildings,and Grounds Maintenance 1011.16 Supplements $ - $ - Outstanding performance recognition No 202100 F.I.C.A. $ 51,629 $ 55,690 7.65 % of salaries,overtime,part time 202200 Retirement-VRS $ 102,189 $ 114,976 17.11 % of salaries 14 employees $ 671,979 ow 202840 Deferred Comp.Match $ 9,100 $ 5,250 Deferred Compensation Match 202300 Hospitalization $ 109,774 $ 120,294 12 participating employees 10.0% Annual$ single 7 $ 60,841 em&sp 1 $ 13,463 family 4 $ 40,990 Em&Ch 0 $ - HRA $ 5,000 202310 Dental $ 6,527 $ 5,273 Selected Dental Coverage 202400 Life Insurance-VRS $ 8,574 $ 9,005 1.34 9. of salaries 14 employees $ 671,979 202500 Long Term Disability Ins. $ 1,888 $ 1,982 0.59% salaries RVRA pays 50% $ 1,982 202510 Short Term Disability Ins. $ 683 $ 350 RVRA pays 100% _ 202700 Workers'Comp.Ins. $ 24,508 $ 22,658 Workers'Comp.Insurance 14 employees 1,920 $ 2,016 0.30 % of salaries 14 employees $ 671,979 202750 Retirement Health $ Insurance Credit ma 202800 Termination Pay $ - $ - Annual and sick leave payments ilog 202810 Cash-in FLP $ 7,806 $ 8,181 Flexible Leave pay out 202830 Employee Benefits $ 1,024 $ - Retiree Health Insurance gol TOTAL PERSONNEL $ 1,000,505 $ 1,073,654 2024-2025 BUDGET MOM OM 10 Roanoke Valley Resource Authority PERSONNEL TOTALS CODE DESCRIPTION FY24-25 Budge AD TCTS STS SG 101010 Salaries $ 2,458,305 $ 724,588 $ 627,025 $ 434,713 $ 671,979 - 101015 Overtime $ 100,000 $ - $ 44,000 $ 25,000 $ 31,000 - 101020 Part-time $ 100,000 $ - $ 70,000 $ 5,000 $ 25,000 202100 F.I.C.A. $ 203,360 $ 55,431 $ 56,688 $ 35,551 $ 55,690 202200 Retirement-VRS $ 420,616 $ 123,977 $ 107,284 $ 74,379 $ 114,976 202840 Deferred Comp.Match $ 15,000 $ 2,250 $ 4,500 $ 3,000 $ 5,250 202300 Hospitalization $ 367,189 $ 60,824 $ 105,722 $ 80,349 $ 120,294 202310 Dental $ 15,000 $ 2,245 $ 4,488 $ 2,994 $ 5,273 202400 Life Insurance-VRS $ 32,941 $ 9,709 $ 8,402 $ 5,825 $ 9,005 202500 Long Term Disability Ins. $ 7,252 $ 2,138 $ 1,850 $ 1,282 $ 1,982 202510 Short Term Disability Ins. $ 1,000 $ 150 $ 300 $ 200 $ 350 202700 Workers'Comp.Ins. $ 50,000 $ 529 $ 14,739 $ 12,074 $ 22,658 Retirement Health 202750 Insurance Credit $ 7,375 $ 2,174 $ 1,881 $ 1,304 $ 2,016 202800 Termination Pay $ 20,000 $ 20,000 $ - $ - $ - 202810 Cash-in FLP $ 40,705 $ 16,825 $ 6,953 $ 8,746 $ 8,181 TOTAL PERSONNEL $ 3,838,743 $ 1,020,840 _$ 1,053,832 $ 690,417 $ 1,073,654 - 2024-2025 BUDGET 11 — Roanoke Valley Resource Authority PERSON 1 \ Fil POSITION # GRADE CURRENT PAY RANGE im CEO 1 U Unclassified Director of Operations 1 37 $ 85,031 to $ 148,719 Technical Services Director of Operation 1 37 $ 85,031 to $ 148,719 I. Field Services Finance Manager 1 36 $ 80,982 to $ 141,637 Business Manager 1 30 $ 60,430 to $ 105,692 Operations Manager 4 27 $ 52,202 to $ 91,300 _ Administrative Coordinator 1 25 $ 47,348 to $ 82,812 N. Facilities Technician 1 23 $ 42,946 to $ 75,114 Operations Supervisor 4 23 $ 42,946 to $ 75,114 Senior Equipment Operator 3 22 $ 40,901 to $ 71,537 Motor Equipment Operator II 16 19 $ 35,332 to $ 61,796 mil Scale Operator 2 19 $ 35,332 to $ 61,796 Motor Equipment Operator I 4 17 $ 32,047 to $ 56,051 TOTAL SALARIES* 40 $ 2,368,320 1/3/2024 Average Adjustments (3%): Increases $ 89,986 Average Adjustment/Promotions Total $ 89,986 TOTAL ADJUSTED SALARIES $ 2,458,305 2024-2025 BUDGET — imi 12 — Roanoke Valley Resource Authority EMPLOYEE BY LOCATION POSITION # GRADE ADMIN. TINKER SALEM LANDFILL CEO 1 U 1 0 0 0 Director of Operations 1 37 1 0 0 0 — Technical Services Director of Operation 1 37 1 0 0 0 Field Services Finance Manager 1 36 1 0 0 0 Business Manager 1 30 1 0 0 0 Operations Manager 4 27 0 2 1 1 Administrative Coordinator 1 25 1 0 0 0 _ Facilities Technician 1 23 0 1 0 0 Operations Supervisor 4 23 0 2 1 1 Senior Equipment Operator 3 22 0 1 1 1 — Motor Equipment Operator II 16 19 0 4 4 8 Scale Operator 2 19 0 1 1 0 Motor Equipment Operator I 4 17 0 1 0 3 TOTAL EMPLOYEES 40 6 12 8 14 2024-2025 BUDGET — 13 (� Roanoke Valley Resource Authority OPERATING IN FY23-24 6 Mo FY23- CODE DESCRIPTION FY22-23 Budget 24 Actual FY24-25 Budget JUSTIFICATION 300004 Medical Exams $ 2,012 $ 2,000 $ 644 $ 2,000 Physical exams for new employees; drug and alcohol random testing,more testing 300007 Contract Services $ 416,261 $ 678,000 $ 342,350 $ 520,242 Employee Assistance Program: $39.00 CQ3 x 40 employees $ 1,560 Clean Valley Council-Annual $ 35,000 Landscaping-$561/month $ 6,732 Tire Disposal-870 Tons @$175 $ 152,250 Copier Rental $600.00 /Month $ 7,200 I4TIW Disposal $ 58,000 Janitorial Services $ 51,000 Exterminating Services $ 3,000 Letter of Credit $ 150,000 Tire Transportation $ 49,500 Propeller Survey Processing $ 6,000 300100 Groundwater Sampling $ 79,142 $ 158,480 $ 37,489 $ 165,500 TRC Labor&Reimbursables $ 38,200 and Analysis-SG&RR Lab Fees $ 20,300 TRC Labor&Reimbursables-R $ 65,500 Lab Fees-RR $ 26,500 Engineering $ 15,000 300102 Stormwater Sampling $ 14,093 $ 79,490 $ 3,997 $ 57,500 TRC Labor&Reimbursables $ 18,800 &Analysis-SG&TCTS Lab Fees $ 7,700 PCB $ 24,500 SWPPP $ 6,500 300103 Landfill Gas $ 123,389 $ 140,500 $ 50,718 $ 126,500 SG-Monthly&Quarterly $ 90,500 Monitoring-SG&RR Title V RR-Monthly&Quarterly $ 36,000 300013 Professional Services $ 79,142 $ 55,105 $ 38,705 $ 61,690 Engineering $ 18,540 Leachate sampling $ 5,150 Auditing Services $ 21,000 Software support $ 17,000 300017 Legal Services $ 8,090 $ 30,000 $ 8,010 $ 25,000 General Counsel $ 25,000 300029 Transportation to Smith $3,389,425 $3,4?2,550 $ 1,772,840 $ 3,971,000 Trucking tons shipped 233,600 Gap-Trailers 19 tons/trailer= 12,295 5.0%Rate Incr. Total $ 3,971,000 2024-2025 BUDGET imn mm 14 -Roanoke Valley Resource Authority OPERA I J\\ CODE DESCRIPTION FY24-25 Budget JUSTIFICATION ADMIN TCTS STS LANDFILL 300004 Medical Exams $ 2,000 Physical exams for new employees; $ 2,000 $ - $ - $ - drug and alcohol random testing - - 300007 Contract $ 520,242 Employee Assistance Program: Services $39.00 @ x 40 employees $ 1,560 $ 1,560 $ - $ - $ - Clean Valley Council 12 months $ 35,000 $ 35,000 $ - $ - $ - Landscaping-$561/month $ 6,732 $ 6,732 $ - $ - $ - Tire Disposal $152,250 $ - $ 152,250 $ - $ - Copier Rental $ 7,200 $ 7,200 HHW Disposal $ 58,000 $ 58,000 Janitorial Services $ 51,000 $ 16,000 $ - $ 12,000 $ 23,000 Exterminating Services $ 3,000 $ - $ 1,800 $ 500 $ 700 Letter of Credit $150,000 $150,000 Tire Transportation $ 49,500 $ - $ 49,500 $ - $ - Propeller Survey Processing $ 6,000 $ 6,000 300100 Groundwater $ 165,500 TRC Labor&Reimbursables $ 38,200 $ - $ - $ - $ 38,200 Sampling Lab Fees $ 20,300 $ - $ - $ - $ 20,300 &Analysis Detection Monitoring&Lab $ 65,500 $ $ - $ - $ 65,500 -SG&RR ACM Monitoring -Lab $ 26,500 $ 26,500 $ - $ - $ - Engineering $ 15,000 $ 15,000 $ - $ - $ - 300102 Stormwater $ 57,500 TRC Labor&Reimbursables $ 18,800 $ - $ 7,000 $ - $ 11,800 Sampling Lab Fees $ 7,700 $ - $ 2,500 $ - $ 5,200 &Analysis PCB $ 24,500 $ - $ 1,500 $ - $ 23,000 SWPPP $ 6,500 $ - $ 3,000 $ - $ 3,500 - 300103 Landfill Gas $ 126,500 SG-Monthly&Quarterly $ 90,500 $ - $ - $ - $ 90,500 Monitoring Title V - -SG&RR RR-Monthly&Quarterly $ 36,000 $ 36,000 $ - $ - $ - 300013 Professional $ 61,690 Engineering $ 18,540 $ - $ - $ Services - $ 18,540 Leachate sampling $ 5,150 $ 2,000 $ - $ - $ 3,150 Auditing Services $ 21,000 $ 21,000 $ - $ - $ - - Software support $ 17,000 $ 17,000 $ - $ - $ - 300017 Legal Services $ 25,000 General Counsel $ 25,000 $ 25,000 $ - $ - $ - - 300029 Transportation $ 3,971,000 Total Tons to be Landfilled 233,600 &Landfill 19 tons/trailer= 12,295 $ - $2,303,180 $1,667,820 $ - - 2024-2025 BUDGET 15 Roanoke Valley Resource Authority OPERA 1 I V G FY22-23 FY23-24 6 Mo FY23- FY24-25 CODE DESCRIPTION Actual Budget 24 Actual Budget JUSTIFICATION 300030 Waste Water $ 363,364 $ 315,000 $ 208,840 $ 368,442 Leachate Trailers Transportation 1,066 trls/ 6,396,000 Gal. $ 368,442 Er 320001 Contracted Repairs $1,004,148 $ 588,500 $ 622,526 $1,100,000 w On Road Vehicles $ 38,000 Construction Equipment Off Road Vehicles $ 982,000 Miscellaneous Equip. $ 80,000 Includes Grinder Trailers,hydroseeder Mowers,truck scales 380380 Building Maintenance $ 249,620 $ 170,000 $ 122,637 $ 260,000 Maintenance and repairs to all buildings and Grounds and property;pump stations,septic& leachate tanks. 350010 Printed Forms $ 49 $ 5,100 $ 5,969 $ 7,000 Letterhead,envelopes,cards,scale tickets repair orders,purchasing forms 360010 Advertising $ 2,081 $ 8,850 $ 40 $ 2,000 RFP,bids,public hearing: $ 1,150 etc. Handouts $ 150 User Brochures $ 400 HHW Brochures $ 200 Miscellaneous $ 100 rug 2024-2025 BUDGET 16 — Roanoke Valley Resource Authority OPERA' II 'l u G FY24-25 CODE DESCRIPTION Budget JUSTIFICATION ADMIN TCTS STS LANDFILL 300030 Waste Water $ 368,442 Leachate Hauling $ - $ - $ - $ 368,442 Transportation 1,066 trls/6,396,000 Gal. 320001 Contracted Repairs $1,100,000 All road vehicles $ 10,000 $ - $ - $ _ Construction Equipment Off Road Vehicles - $ 225,000 $ 90,000 $ 695,000 Miscellaneous Equip. $ - $ 35,000 $ 10,000 $ 35,000 Sub-Totals $ 10,000 $ 260,000 $100,000 $ 730,000 380380 Building Maintenance $ 260,000 Maintenance&repairs $ 16,000 $ 108,000 $ 27,000 $ 109,000 and Grounds to all buildings and property;pump station, septic&leachate tanks 350010 Printed Forms $ 7,000 Letterhead,envelopes, $ 7,000 $ - $ - $ - cards,scale tickets,etc. 360010 Advertising $ 2,000 RFP,bids,public $ 1,150 $ - $ - $ _ hearings,etc. Handouts $ 150 $ - $ - $ User Brochures $ 400 $ - $ - $ HHW Brochures $ 200 $ - $ - $ - Miscellaneous $ 100 $ - $ - $ - 2024-2025 BUDGET 17 Roanoke Valley Resource Authority OPEIR i I1I1\G w FY22-23 FY23-24 6 Mo FY23- FY24-25 CODE DESCRIPTION Actual Budget 24 Actual Budget JUSTIFICATION 360001 Marketing activities $ - $ 400 $ - $ 7,000 Banners,recycling handouts,pens, pencils,miscellaneous items 360030 Special Events $ 13,290 $ 6,500 $ 1,767 $ 7,500 Annual Employee Functions 400600 Central Services $ 61,916 $ 77,900 $ 34,271 $ 80,000 Administrative services, Roanoke County for data processing,IT Support, accounting,web updates,miscellaneous 510010 Electric $ 102,052 $ 110,220 $ 42,797 $ 118,800 RTS w $4,200/month $ 50,400 SGRL $4,000/month $ 48,000 STS $1,500/month $ 18,000 RRLF $200/month $ 2,400 510021 Heating Services $ 2,108 $ 2,000 $ 391 $ 2,000 Transfer Station Natural Gas $ 2,000 510022 Fuel Oil Natural $ 37,181 $ 20,000 $ 7,476 $ 20,000 Propane Gas $ 20,000 &Bottled Gas Smith Gap Landfill 510041 Water Service-Transfer $ 20,577 $ 15,000 $ 5,519 $ 15,000 Water&Sewer Service for Transfer Station Stations 510042 Sewer Service-leachate $ 52,222 $ 48,122 $ 17,466 $ 49,775 Sewer Service-leachate Smith Gap 1,400,000 Gallons@$4.62/100C $ 7,182 w 7,700,000 Gallons@$5.39/100C $ 42,593 Plus Base Fee $ 49,775 520010 Postage $ 1,115 $ 4,800 $ - $ 4,000 Postage for all mailings and correspondence,postage meter rent 520030 Telephone $ 4,776 $ 5,200 $ 2,260 $ 5,200 Telephone service 520033 Internet Lines $ 12,625 $ 16,740 $ 2,555 $ 13,500 Fees for internet service @ Smith Gap Landfill, and Both Transfer Stations 520035 Cell Phones $ 10,612 $ 10,000 $ 3,971 $ 8,000 Service for cell phones 2024-2025 BUDGET 18 Roanoke Valley Resource Authority OPERATING - CODE DESCRIPTION FY24-25 Budget JUSTIFICATION ADMIN TCTS STS LANDFILL 360001 Marketing $ 7,000 Recycling handouts,pens, $ 7,000 $ - $ - $ - Activities pencils,miscellaneous items 360030 Special $ 7,500 Annual Employee Functions& $ 7,500 $ - $ - $ - Events Customer Appreciation Day 400600 Central $ 80,000 Administrative services, $ 80,000 $ - $ - $ - Services Roanoke County/Roanoke - City for data processing, accounting,web update,misc. 510010 Utilities $ 118,800 TCTS $ 2,400 $ 50,400 $ 18,000 $ 48,000 -Electricity $4,200/month SGRLF - $4,000/month STS $1,500/month RRLF - $200/month 510021 Heating Services $ 2,000 Transfer Station $ - $ 2,000 $ - $ - Natural Gas 510022 Fuel Oil Natural $ 20,000 Smith Gap Landfill $ - $ - $ - $ 20,000 &Bottled Gas Propane Gas 510041 Water Service- $ 15,000 Water&Sewer Service for $ - $ 12,500 $ 2,500 $ Transfer Station Transfer Stations 510042 Sewer Service $ 49,775 Sewer Service(leachate) $ 7,182 $ - $ - $ 42,593 Smith Gap&Rutrough - 520010 Postage $ 4,000 Postage for all mailings and $ 4,000 $ - $ - $ - correspondence,postage meter rent,includes General Counsel 520030 Telephone $ 5,200 Telephone Service $ 5,200 $ - $ - $ - 520033 Internet Lines $ 13,500 Fees for internet service $ 5,000 $ - $ 7,250 $ 1,250 520035 Cell Phones $ 8,000 Service for cell phones $ 8,000 $ - $ - $ - 2024-2025 BUDGET - 19 Roanoke Valley Resource Authority OPERA I IN G FY22-23 FY23-24 6 Mo FY23- FY24-25 CODE DESCRIPTION Actual Budget 24 Actual Budget JUSTIFICATION 530002 Property Insurance-Fire $ 44,740 $ 52,000 $ 47,240 $ 52,000 Coverage for all buildings,contents, P and equipment 530005 Motor Vehicle Insurance $ 38,753 $ 41,000 $ 40,676 $ 45,000 Insurance for on-road vehicles 530007 Public Officials Insurance $ 7,436 $ 7,300 $ 8,044 $ 8,300 Insurance through VML or VACO pools 530008 General Liability Ins. $ 7,110 $ 6,880 $ 9,503 $ 10,000 Coverage for all facilities&property 540010 Lease/Rent of Equipment $ 94,034 $ 80,000 $ 1,120 $ 130,000 Rental of Miscellaneous Equipment 550001 Travel-Mileage $ - $ 500 $ - $ 500 Use of personal vehicles for RVRA business,staff,and Board Members 550020 Dinner Meetings- $ 3,396 $ 4,500 $ 3,478 $ 4,500 Monthly Board meetings,dinners& Luncheons luncheons associated with RVRA 55gmg 0040 Travel and Lodging, $ 34,296 $ 24,400 $ 18,887 $ 20,000 Conference registrations; $ 6,000 Conference,Training SWANA,VML,legal and Education conferences Subsistence&Lodging $ 5,600 Operator training for $ 8,400 hazardous materials, certifications&educations 560001 Contributions $ 657,000 $ 657,000 $ 327,500 $ 657,000 Payments per contract to: Roanoke County $ 350,000 Roanoke City $ 150,000 Salem City $ 150,000 Town of Vinton $ 5,000 Volunteer fire and rescue $ 2,000 2024-2025 BUDGET 20 Roanoke Valley Resource Authority O1]E11'I I _G CODE DESCRIPTION FY24-25 Budget JUSTIFICATION ADMIN TCTS STS LANDFILL 530002 Property Insurance- $ 52,000 Coverage for all buildings,contents $ 52,000 $ - $ - $ - Fire and equipment - 530005 Motor Vehicle Ins. $ 45,000 Insurance for on-road vehicles $ 45,000 $ - $ - $ - 530007 Public Officials Ins. $ 8,300 Insurance through VML pools $ 8,300 $ - $ - $ - 530008 General Liability Ins. $ 10,000 Coverage for all facilities&propert $ 10,000 $ - $ - $ _ 540010 Rent of Equipment $ 130,000 Rental of Miscellaneous Equipment $ - $ 10,000 $ 2,500 $ 117,500 Heavy Equipment Emergency Equipment 550001 Travel-Mileage $ 500 Use of personal vehicles for RVRA $ 500 $ - $ - $ _ - business,staff,and Board Members 550020 Dinner Meetings- $ 4,500 Monthly Board meetings,dinners& $ 4,500 $ - $ - $ - Luncheons luncheons associated with RVRA 550040 Travel-Lodging $ 20,000 Conference registrations;SWANA, $ 6,000 $ - $ - $ - VML,legal conferences $ 6,000 - Subsistence&Lodging $ 5,600 $ - $ - $ - $ 5,600 Operator training for hazardous $ 8,400 $ - $ - $ materials,certification,misc. $ 8,400 560001 Contributions $ 657,000 Payments per contract to: $ 5,000 $150,000 $150,000 $ 352,000 Roanoke County $ 350,000 Roanoke City $ 150,000 _ Salem City $ 150,000 Town of Vinton $ 5,000 Volunteer fire&rescue $ 2,000 - 2024-2025 BUDGET - 21 - Roanoke Valley Resource Authority OPERA ITN G FY22-23 FY23-24 6 Mo FY23- FY24-25 CODE DESCRIPTION Actual Budget 24 Actual Budget JUSTIFICATION 580001 Dues $ 2,218 $ 3,200 $ 2,495 $ 3,500 Professional&Association dues: SWANA,SWVSWMA, &IAAP 2.1 580015 Warrants and Fees $ 191,370 $ 142,958 $ 77,433 $ 100,000 DEQ&City SW annual fees-$76,000 Credit Card fees$24,000 580023 Employee Recognition $ 5,766 $ 7,000 $ 7,165 $ 7,500 Awards and Certificates 601010 Office Supplies $ 9,111 $ 5,200 $ 3,316 $ 7,000 Office paper,pens,pencils,folders,etc. 601013 Small Equipment ui ment& $ 64,825 $ 75,000 $ 42,898 $ 85,000 Items of office and shop equipment and Supplies supplies,tools,computers,lawn mowers,etc. 604040 Medical Supplies $ 1,412 $ 1,000 $ - $ 1,000 Supplies for first aid kits&medicine cabinet 605050 Janitorial Supplies $ 8,921 $ 7,000 $ 4,092 $ 9,000 Supplies for general cleaning&sanitation mai 607071 Radio Parts $ 9,618 $ 7,500 $ - $ 9,500 Communications Equipment&Fees mai 608080 Gasoline,Oil&Grease $ 115,403 $ 101,000 $ 44,849 $ 103,000 Fuel for all RVRA vehicles,mowers,lubricants 608082 Diesel fuel $ 487,219 $ 460,000 $ 229,582 $ 460,000 Fuel for all diesel equipment and vehicles 609094 Tires,Parts $ 111,377 $ 130,000 $ 128,179 $ 260,000 Replacement and maintenance parts& supplies for all equipment and vehicles 611030 Uniform and Wearing $ 27,699 $ 34,050 $ 8,302 $ 34,050 Safety Shoes&Jeans $ 11,050 Apparel Rain gear,shirts,hats,misc $ 11,500 Purchase of uniforms $ 11,500 2024-2025 BUDGET 22 Roanoke Valley Resource Authority OPERA'I II G - FY24-25 CODE DESCRIPTION Budget JUSTIFICATION ADMIN TCTS STS LANDFILL - 580001 Dues $ 3,500 Professional&Association dues: $ 3,500 $ - $ - $ - - SWANA,SWVSWMA, &IAAP 580015 Warrants and $ 100,000 DEQ&City SW annual fees-$76,000 Fees Credit Card fees$24,000 $ 100,000 $ - $ - $ _ 580023 Employee $ 7,500 Awards and Certificates $ 7,500 $ - $ $ Recognition - 601010 Office Supplies $ 7,000 Office paper,pens,pencils,folders, $ 7,000 $ - $ - $ _ etc. 601013 Small $ 85,000 Items of office and shop equipment $ 12,000 $ 20,000 $ 12,000 $ 41,000 Equipment& and supplies,tools,computers Supplies 604040 Medical Supplies $ 1,000 Supplies for first aid kits& $ 1,000 $ - $ - $ - medicine cabinets 605050 Janitorial Supplies $ 9,000 Supplies for general cleaning& $ - $ 2,750 $ 750 $ 5,500 sanitation 607071 Radio Parts $ 9,500 Communications Equipment&Fees $ - $ 2,500 $ 2,500 $ 4,500 608080 Gasoline,Oil&Grease $ 103,000 Fuel for all RVRA vehicles,mowers,lubr $ 45,000 $ 19,000 $ 13,000 $ 26,000 608082 Diesel fuel $ 460,000 Fuel for all diesel equipment $ - $ 125,000 $ 58,000 $ 277,000 609094 Tires,Tubes,& $ 260,000 Replacement and maintenance parts $ 5,000 $ 55,000 $ 100,000 Parts $ 100,000 supplies for all equipment and vehicles 611030 Uniform&Wearing $ 34,050 Safety Shoes&Jeans $ 325 $ 4,018 $ 2,679 $ 4,028APParel Rain gear,shirts, hats,misc. $ 3,500 $ 2,909 $ 1,939 $ 3,152 Purchase of uniforms $ 1,500 $ 3,637 $ 2,424 $ 3,938 Totals $ 5,325_ $ 10,564 $ 7,042 $ 11,118 2024-2025 BUDGET 23 Roanoke Valley Resource Authority OPERA I IN G �. FY22-23 FY23-24 6 Mo FY23-24 FY24-25 CODE DESCRIPTION Actual Budget Actual Budget JUSTIFICATION 620001 Subscriptions/Books $ 214 $ 500 $ - $ 500 Professional magazines and manuals 650001 Other Operating $ 308,379 $ 145,000 $ 82,932 $ 200,000 Disinfectants,deodorizers,salt for roads, Supplies gravel and stone for roads,seed,mulch fertilizers and lime for seeding slopes,fill areas and other areas,miscellaneous expenses 650003 Fire Equipment and $ 13,887 $ 6,000 $ 10,648 $ 15,000 Fire hoses&extinguishers replacements& Supplies and for annual inspections for all facilities 11.1 650010 Safety Equipment $ 9,019 $ 5,000 $ 3,372 $ 6,750 Gloves,dust mask,safety glasses,etc. 967070 Unappropriated Balance 0 $ 99,681 $ - $ 115,334 For unexpected expenditur 1.25% IMO TOTAL OPERATING $ 8,074,125 $ 9,342,083 2024-2025 BUDGET 24 — Roanoke Valley Resource Authority OPERATING CODE DESCRIPTION FY24-25 Budget JUSTIFICATION ADMIN TCTS STS LANDFILL 620001 Subscriptions $ 500 Professional magazines $ 500 $ - $ - $ _ /Books and manuals 650001 Other Operating $ 200,000 Disinfectants,deodorizers,salt, $ 2,500 $ 4,000 $ 4,000 $ 189,500 Supplies gravel for roads,seed,mulch fertilizers&lime for seeding slopes,fill areas& other areas,miscellaneous expenses 650003 Fire Equipment& $ 15,000 Fire hoses&extinguishers $ 15,000 $ - $ - $ _ Supplies replacements &for annual inspections for all facilities 650010 Safety Equipment $ 6,750 Gloves,safety glasses,etc. $ 6,750 $ - $ - $ - Sub-totals $ 222,250 $ 24,750 $ 4,000 $ 4,000 $ 189,500 Sub-Totals 14-24 $ 9,226,749 $ 942,649 $ 3,352, 44 $ 2,184,862 $ 2,746,794 967070 Unappropriated $ 115,334 $ 11,783 $ 41,906 $ 27,311 $ 34,334 Balance TOTAL $ 9,342,083 $ 954,432 $ 3,394,350 $ 2,212,173 $ 2,781,128 OPERATING 2024-2025 BUDGET 25 Roanoke Valley Resource Authority C API I Al ' CODE DESCRIPTION FY23-24 Budget FY24-25 Budget JUSTIFICATION _ 810001 Machinery&Equipment $ - $ - Nothing Planned New 810002 Machinery&Equipment $ - $ - Nothing Planned Replacement 820001 Furniture,Office $ - $ - Nothing Planned Equipment New 830001 Communications $ - $ - Nothing Planned Equipment New 810001 Small Capital Outlay $ - $ - Nothing Planned New 870001 Technology $ - $ - Nothing Planned Equipment-New 870650 Computers $ - $ - Nothing Planned Equipment Replacement 870005 Computer Server $ - $ - Nothing Planned 890002 New Building $ - $ - Nothing Planned TOTAL CAPITAL $ - $ - 2024-2025 BUDGET 26 Roanoke Valley Resource Authority RESERVES — CODE DESCRIPTION BALANCE DEPOSIT EXPENSE BALANCE JUSTIFICATION 7/1/2024 FY24-25 FY24-25 06/30/25 — (projected) (projected) C846 Landfill Closure $ 1,070,870 $ - $ - $ 1,070,870 As required by State 9209 and Federal Regulations to close Smith Gap Landfill C847 Equipment $ 251,384 $ - $ - $ 251,384 For replacement of 9210 Reserve Fund equipment per equipment replacement schedule. C847 Groundwater $ 500,000 $ - $ - $ 500,000 Groundwater 9211 Protection Fund protection fund per local permit. C847 Landfill Host $ 250,000 $ 250,000 As per local permit. 9212 Community Intranet/property Improvement Fund C847 Property Value $ 370,430 $ - $ - $ 370,430 As per local permit. _ 9213 Protection Current fund is adequate based on anticipated sales. C848 Future Site $ 2,560,861 $1,667,650 $ - $ 4,228,511 For future construction 9214 Development of the landfill C848 Capital $ 241,494 $ - $ - $ 241,494 For maintenance and 9215 Improvement improvements to the Fund facilities. — C840 Contingency $ 1,483,939 $ - $ - $ 1,483,939 For unexpected expenses 9201 Reserve and for tipping fee Fund pp g stabilisation _ TOTAL RESERVE $ 6,728,978 $1,667,650 $ - $ 8,396,628 FUNDS 2024-2025 BUDGET — 27 Roanoke Valley Resource Authority RESERVES CODE DESCRIPTION JUSTIFICATION DEPOSIT ADMIN TCTS STS LANDFILL FY24-25 C846 Landfill Closure As required by State $ - $ - $ - $ - $ - 9209 and Federal regulations to close Smith Gap Regional Landfill _ C847 Equipment For replacement of $ - $ - $ - $ - $ - 9210 Reserve Fund equipment per equipment replacement schedule. C847 Groundwater Groundwater $ - $ - $ - $ - $ 9211 Protection Fund protection fund per local permit. C847 Landfill Host As per local permit. $ - $ - $ - $ - $ - 9212 Community intranet/property Improvement Fund C847 Property Value As per local permit. $ - $ - $ - $ - $ - 9213 Protection Current fund is adequate based on anticipated sales. C848 Future Site For future construction $ 1,667,650 $ - $ - $ - $1,667,650 9214 Development of the landfill C848 Capital For maintenance and $ - $ - $ - $ - $ 9215 Improvement improvements to the Fund facilities. C840 Contingency For unexpected expense $ - $ - $ - $ - $ - 9201 Reserve and for tipping fee Fund stabilization TOTAL RESERVE $ 1,667,650 $ - $ - $ - $1,667,650 _ FUNDS 2024-2025 BUDGET 28 Roanoke Valley Resource Authority I IPPING FEE _ BREAKDOWN KDOW ALL OPERATIONS CATEGORY ADMIN TCTS STS LANDFILL TOTAL PERCENT PERSONNEL $ 1,020,840 $ 1,053,832 $ 690,417 $1,073,654 $ 3,838,743 23% OPERATIONS $ 954,432 $ 3,394,350 $ 2,212,173 $2,781,128 $ 9,342,083 56% DEPOSITS AND $ - $ - $ - $1,667,650 $ 1,667,650 10% RESERVES DEBT SERVICE $ 1,901,114 $ - $ - $ - $ 1,901,114 11% TOTAL $ 3,876,386 $ 4,448,182 $ 2,902,590 $ 5,522,432 $ 16,749,590 100% PERCENTAGE 23% 27% 17% 33% 100% 2024-2025 BUDGET 29 _ Roanoke Valley Resource Authority um en Imo R EsE 10),.. vE FUNDS 2024-2025 '. . '!is 4' ' e >.., r :.«K.tJuc, iii„,:_.-\ ---� a. �- ~''`} ...- \ l j ".,.,- i .;4 ::; t '� j -' 'I INKER CREEK IRA SFE S IA A .'ION Roanoke Valley Resource Authority II'ABLE OF CON I lEN N S RESERVE FUNDS PAGE# I. RVRA Financial&Reserve Policy 1-3 II. Annual Review 4-5 III. RVRA Reserve Fund Review 6-9 _ IV. Summary of Reserve Funds A. Ending 2023/2024 10 B. Ten-year Projections 11 V. Reserve Funds and Expenditure Plans 12-36 A. Landfill Closure Fund 12-13 B. Equipment Reserve Fund 14-18 _ C. Groundwater Protection Fund 19-20 D. Host Community Improvement Fund 21-22 E. Property Value Protection Fund 23-24 F. Further Site Development Fund 25-28 G. Capital Improvement Plan 29-31 H. Roanoke(Rutrough Rd)Regional Landfill 32-34 I. Contingency Fund 35-36 2024-2025 RESERVE FUNDS ROANOKE VALLEY RESOURCE AUTHORITY FINANCIAL AND RESERVES w POLICY I. Background The Authority recognizes one of the keys to sound financial management is the development of a systematic way to fund planned capital projects and on-going maintenance programs. The Authority believes it is equally important to establish the planned expenditures of associated funding for its capital projects and maintenance programs on a pay-as-you-go basis whenever possible. The National Advisory Council on State and Local Budgeting (NACSLB) has issued guidelines representing standards of excellence in governmental budgeting that include the preparation of policies and plans for capital asset acquisition, maintenance, and replacement (Principle 2; Element 5; Practice 5.2). The policy addresses this standard. II. Purpose The policy provides for the establishment and the planned funding level of maintenance and improvement reserve accounts for planned expenditures over a short-term planning period of five (5) years and a long-term planning period of ten (10+) years or more. Each individual account provides for a separate funding purpose to be designated as either"restricted" or"unrestricted" accounts. Restricted accounts must be used solely for their intended purpose as required by regulatory statute, contractual obligation, or operating permit conditions. Unrestricted funds are _ intended for planned capital and maintenance purposes, but may be periodically used by the Authority temporarily, for not more than six (6) months, to provide emergency funding for the Authority's operations,if needed. Reserve Accounts may be utilized to fund the same or separate projects as deemed necessary for supporting the mission of providing quality programs and facilities necessary to serve the Authority's Member Communities of Roanoke County,the City of Roanoke, the City of Salem, the Town of Vinton and their residents and businesses of the Roanoke Valley. III. Policy Guidelines for Reserve Fund Accounts A. The Authority will maintain reserve accounts and an initial beginning balance of funds will be deposited into accounts as identified for the current fiscal year. B. Annual funding transfers to restricted accounts, if deemed necessary, will occur in twelve(12)equal monthly transfers,or other frequencies as directed by the Board,from revenues received by the Authority and as budgeted for the current fiscal year. Annual funding transfers to unrestricted accounts may occur in twelve (12) equal monthly transfers or lump sum transfers, as directed by the Board, from revenues received by the Authority and as budgeted for the current fiscal year. 1 C. Ongoing expenditures from the funds will occur as budgeted for the current fiscal year as costs are accrued. — D. Planned deposits to the funds are calculated sufficient to maintain the desired fund balances with a positive fund balance, at a minimum, for any given fiscal year during _ the long-term planning period. E. Planned expenditures of the funds are calculated sufficient to provide cash funding for all planned capital projects and maintenance projects for any given fiscal year during — the long-term planning period. F. Any end of year operating surplus and/or interest earnings may be allocated to one or more account, as determined by the Authority's Board of Directors. - G. An internal review of the account allocations and funding levels by RVRA Staff familiar with best management practices of solid waste operations and facilities will — occur annually to ensure the priorities are consistent with the goals of the Authority and to ensure the funding levels are adequate. H. An external third-party review of the account allocations and funding levels by a - professional engineer familiar with best management practices of solid waste operations and facilities, will occur every five(5) years to ensure the funding levels are adequate. Draper Aden Associates (DAA) last completed an external assessment of the Reserve — Accounts in FY 2023. IV. Account Definitions - The Landfill Closure Fund(Unrestricted)provides a reserve for the costs of capping completed _ areas of the landfill and at the end of the landfill's useful life, to completely close any remaining area,install all monitoring and collection systems and perform all post-closure care activities per regulatory requirements. The Equipment Replacement Fund (Unrestricted) provides funds for the future purchases, regularly scheduled replacement of major operating equipment, and any uninsured risk, in an orderly fashion as to minimize annual operating costs, maximize any trade-in or surplus value, and to provide for the best overall purchasing value. The Ground Water Protection Fund(Restricted)provides funds to address any environmental — effects the operation of the landfill may have on the surrounding area. The fund also serves to assist in complying with post closure and corrective action requirements of state and federal financial assurance regulations. — The Host Community Fund (Restricted) provides funds for the construction and maintenance of public improvements to Authority property within the Host Community, as requested by the Host Community, and as approved in a formal public improvement plan. The Property Protection Fund(Restricted)provides funds for the one-time payments under the Property Protection Policy to property owners within the Host Community for any actual realized decline in property values as a result of their relatively close proximity to the Smith Gap Regional Landfill. 2 The Site Development Fund (Unrestricted) provides funds for the construction of subsequent phases of the Smith Gap landfill, as necessary,to provide ongoing landfill disposal capacity. The Capital Improvement Fund (Unrestricted) was established to be used for various capital maintenance items and new capital projects anticipated for the ten-year planning period. Projects may be amended as solid waste operations and the industry in general continues to evolve. The Rutrough Road Landfill (RRLF) Post Closure Fund (Restricted) provides funding for the Authority's contractual obligation to provide for the ongoing post closure care of the closed Rutrough Road Landfill. This fund was principally depleted from capital expenditures associated with the construction of a new force main and sewer line that have substantially decreased annual operating expenses. Any remaining balance in this fund is anticipated to be spent for facility care in the next two years. Accordingly,the post closure care responsibilities are now funded by _ our annual revenues from the operating budget and the associated costs are budgeted as ongoing line-item expenditures in the general annual operating budget. This fund will be eliminated upon the full depletion of any remaining fund balance. The Contingency Fund (Unrestricted) provides funding to stabilize year-to-year rate adjustments and to provide a source of funding for any unforeseen increases in expenses or decreases in revenue that would otherwise cause a negative balance for the Authority's operating funds. _ V. Reporting The Treasurer will track reserve account deposits and expenditures on a monthly basis. A _ monthly report will be sent to the Chief Executive Officer and the Authority's Secretary, which will be included on the Board of Directors' agenda for review at all regularly scheduled meetings. The Treasurer will also ensure that all expenditures have been through the appropriate approval _ process. The Chief Executive Officer will provide an annual report to the Board of Directors as to the adequacy of the funding levels of each respective reserve account. 3 ANNUAL REVIEW RVRA RESERVE FUNDS PLAN & REPORT FY 2024-2025 In accordance with the Authority's "Financial and Reserves Policy," its Chief Executive Officer reviewed its replacement reserve requirements and has determined the adequacy of the funding plan as submitted herein. The Authority, in its review, has defined adequacy to mean that sufficient funding, if _ funded as scheduled, exists in amounts equivalent to or exceeding the anticipated expenditures during a short-term period (next five subsequent fiscal years) and a long-term period (next ten subsequent fiscal years). In cases of shortfalls, the Authority may need to transfer funds from other fully funded unrestricted reserve funds. Additionally, certain amounts may need to be borrowed, if needed, as indicated in the _ expenditure plan to address insufficient funding. The Authority has established the funding and expenditure plan,as outlined in the"Summary of Reserve Funds: 10-Yr. Planning Period"(p.11.) This Reserve Fund Plan and subsequent report is exclusive of all previous borrowing associated construction activities related to the now operational conversion from rail to truck at the Smith Gap Landfill and Tinker Creek Transfer Station. All debt service payments are accounted for within the FY 24-25 Operating Budget as obligated by the terms of the individual agreements.In addition,the RVRA has adjusted _ its previous anticipation of contracted waste via the existing County Waste(a commercial hauler)agreement from 100,000 tons annually to a more conservative estimate of 50,000 tons annually in FY'25. According to staff's review,the Equipment Reserve Fund is deemed to be inadequate for the short and long-term planning periods. Staff may continue to elect to buy used equipment or from Government Surplus —' and modify to fit its needs as appropriate to further manage future costs. Again, as noted above, Staff is reviewing other purchasing options including deferment,renting and/or leasing certain pieces of equipment, purchasing government surplus equipment and modifying to fit its needs. The Capital Improvement Reserve Fund is deemed inadequate for the short-term period and long- term period as well. Sufficient time is available to plan for the appropriate funding mechanism,however, it must be addressed. _ At the start of FY'24,the Contingency Reserve Fund balance was$1,483,939. Staff does not project any expenditures or contributions to this fund in FY'25 and therefore the fund balance is anticipated to remain the same.The Authority's Policy includes a goal of retaining 8-10%of the annual operating budget _ in its Contingency Reserve. This projected balance is 8.86% of the FY'25 operating budget and is therefore compliant with the Authority's Policy. 4 Again,as noted last year,the Rutrough Road Post-Closure Account Reserve Fund is nearly depleted. Annual post closure care responsibilities were moved to the operations budget starting in FY '18. Any remaining funds in the Rutrough Road Reserve account will be used exclusively for the Rutrough Road Landfill. Staff is taking measures to utilize any remaining funds in FY'25. This Fund is projected to be exhausted by FY'26 and will be eliminated from the Authority's Reserve Funds program upon its full depletion. The Site Development Reserve Fund is deemed adequate for the short and long-term periods.Phase VIII engineering will need to begin in FY'27 with construction set to start in FY'28 and completed by FY'29 spring/summer. IIIN INN NMI RVRA RESERVE FUND REVIEW The retirement of all outstanding bond debt in FY 2011 subsequently relieved the Authority of its - former financial requirements as previously imposed by the Master Indenture of Trust, including the establishment and funding of certain reserve funds as recorded and reported in the annual report. While no longer obligated to the terms of the Master Indenture of Trust, several previously established reserve funds remain as ongoing obligations to the Authority due to start-up and operating restrictions imposed under the Authority's separate "Landfill & Transfer Station Peiiiut Conditions & Operating Policies," including: The Groundwater Protection Fund(formerly known as"The Environmental Fund"); The Host Community Fund; and The Property Protection Fund. Additionally, the Authority is contractually obligated to maintain the post-closure care of the closed Roanoke Landfill (a.k.a. the Rutrough Road — Landfill) with funds initially established and designated expressly for this purpose in The Rutrough Road Landfill Post-Closure Fund. Therefore, these four reserve funds are designated as "Restricted" reserve accounts which must be maintained and adequately funded for their express, respective purposes. The — Rutrough Road Landfill Post-Closure Fund is nearing depletion and all remaining post closure care activities have been transitioned to the operating budget and will be eliminated upon its full depletion. As part of its initial post-bond debt, fiscal responsibility, the Authority recognized that one of the keys to sound financial management is the development of a systematic way to fund planned capital projects and on-going maintenance programs beyond its operating permit and contractual requirements. — The Authority believes it is equally important to establish the planned expenditures of associated funding for its capital projects and maintenance programs on a pay-as-you-go basis whenever possible. The National Advisory Council on State and Local Budgeting (NACSLB) has issued guidelines representing standards of excellence in governmental budgeting that include the preparation of policies 6 and plans for capital asset acquisition, maintenance, and replacement (Principle 2; Element 5; Practice 5.2). Therefore,the Authority established additional reserve funds for these purposes which are designated as"Unrestricted"reserve accounts since at this time there are no external conditions,other than sound financial management as outlined and approved in the RVRA RESERVES PLAN ("Plan"), requiring their existence and funding levels. The Unrestricted Funds include: The Closure Fund; The Equipment Fund; The Site Development _ Fund; The Capital Improvement Fund; and The Contingency Fund. The Closure, Equipment, and Site Development Funds were previously required under the former Master Indenture of Trust and funding levels were maintained and managed accordingly. The Capital Improvement and Contingency Funds, _ while not previously required per any outside obligation, were established and recognized as being necessary for sound financial management of the Authority's operations and its facilities. The Authority recognizes that periodically,it may need to add,delete,transfer,or amend its unrestricted funds as deemed to be in the best interest of the Authority and its members.The additional borrowing of funds(or debt)and the Ownership of the Salem Transfer Station has also impacted the future Reserve and Financial Policies of the Authority. Per its Financial and Reserve Policy(Section III. H.), an external, third-party review of the account allocations and funding levels by a professional engineer,familiar with best management practices of solid waste operations and facilities, will occur every five (5) years to ensure the funding levels are adequate. That external review was last conducted by Draper Aden Associates (DAA) for FY 2023. Accordingly, the next external review is scheduled for FY 2028. 7 All funds required for expenditures for the five-year planning period are currently projected to be available in the individual reserve accounts, respectively, with the exception of the Equipment Reserve Fund. Sufficient funds are deemed to be available for transfer from other reserve funds for the short-term period, if necessary. Funds required for expenditures during the ten-year planning period are currently projected to be available in the individual reserve fund accounts, respectively, with the exceptions of the Equipment and Capital Improvement Reserve Funds. The Authority annually makes deposits to its reserve funds for funding future planned expenditures. These reserves allow the Authority to establish and project an orderly adjustment of its tipping fee revenues, as necessary,to prepare for future capital expenditures to coincide with its annual operating costs. _ Initial projections made in 1992 during the start-up, 20-year revenue bond issuance established a basis of anticipated costs and revenues for operating the new solid waste disposal system through the bond _ term. Three decades of actual operating experience of the Authority's systems has allowed the Authority to delay anticipated increases in tipping fees and offer rates less than originally projected. In conclusion, each reserve fund has been reviewed by staff for its adequacy to meet the planned expenditures over a short-term period of five-years and for an extended, long-term, planning period of ten- years. As noted previously, the Equipment Reserve Fund is showing a shortage in the short and long-term _ planning periods. Sufficient funds are available in the unrestricted accounts, specifically the Site Development Reserve Funds to cover this shortfall during both periods. However, utilizing this transfer of funds could require additional borrowing of funds for the future design and construction of Ph. IX which is 8 outside the long-term planning window. As a result,the Total Reserve Balances remain positive. Therefore, both short and long-term reserve balances are cautiously adequate. Staff re-assesses all the reserves every year and, in some instances, equipment replacement and/or projects can be delayed or moved up depending on the situations at the time. In summary, while deficits are shown in the short and the long-term reserve accounts, staff believes that the majority of those impacts can be mitigated as noted above. Respectfully Submitted, .A . - 4 _ Jonathan A. Lanford Chief Executive Officer IIIIN 1011 IMO Roanoke Valley Resource Authority SUMMARY SUMMARY OF RESERVE FUNDS _ EXPENDITURES/DEPOSITS FOR FY 2025 BALANCE AT PLANNED/ACTUAL DEPOSITS BEGINNING _ EXPENDITURES BALANCE 07/01/24 2024/2025 07/01/25 (anticipated) CLOSURE FUND $ 1,070,870 $ 135,000 $ - $ 935,870 EQUIPMENT $ 251,384 $ - $ - $ 251,384 ENVIRONMENTAL FUND $ 500,000 $ - $ - $ 500,000 _ HOST COMMUNITY $ 250,000 $ - $ - $ 250,000 PROPERTY VALUE PROTECTION $ 370,430 $ - $ - $ 370,430 SITE DEVELOPMENT $ 2,368,356 $ - $ 1,667,650 $ 4,036,006 CAPITAL IMPROVEMENT FUND $ 262,327 $ - $ - $ 262,327 TOTALS $ 5,073,367 $ 135,000 $ 1,667,650 $ 6,606,017 CONTINGENCY $ 1,483,939 $ - $ - $ 1,483,939 NOTES: GRAND TOTAL $ 6,557,306 $ 8,089,956 2024-2025 RESERVE FUNDS 10 Roanoke Valley Resource Authority SUMMARY Summary of Reserve Funds: Ten Year Planning Period Fiscal Year 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32 2032-33 2033-34 Deposits # , En Closure 0 0 200 200 200 200 200 200 200 200 200 Equipment 400 0 1400 1300 1250 1100 1100 1100 1100 1100 1100 Environmental 0 0 0 0 0 0 0 0 0 0 0 I. Host Community 1 0 0 0 0 0 0 0 0 0 0 Property Protection 0 0 0 0 0 0 0 0 0 0 0 Site Development 2480 1668 1700 1700 1700 1700 1700 1700 1700 1700 1700 _ Capital Improvement 50 0 90 90 90 90 90 90 90 90 90 total _ 2931 1668.. '3390 3290 3240, *0 _ ,3090,- 3090 ,,3 `0,t 9tt`, Expenditures Closure 149 135 2,518 0 0 0 213 2430 0 0 0 Equipment 942 0 4,115 3,285 1,663 1,080 2,305 1,320 2,645 2,815 1,844 om Environmental 0 0 0 0 0 0 0 0 0 0 0 Host Community 0 0 0 0 0 0 0 0 0 0 0 Property Protection 0 0 0 0 0 0 0 0 0 0 0 Site Development 8022 0 0 0 555 7,700 0 0 0 0 0 Capital Improvement 89 0 670 490 980 1250 480 150 550 150 150 total 9202 135 7303 3775 3198 10,030 2998 3900 3195 2965 1994 MI Balances 5 year 10 year Closure 1,071 936 -1,382 -1,182 -982 -782 -795 -3,025 -2,825 -2,625 -2,425 Equipment 251 251 -2,464 -4,449 -4,862 -4,842 -6,047 -6,267 -7,812 -9,527 -10,271 _ Environmental 500 500 500 500 500 500 500 500 500 500 500 Host Community 250 250 250 250 250 250 250 250 250 250 250 Property Protection 370 370 370 370 370 370 370 370 370 370 370 Site Development 2,368 4,036 5,736 7,436 8,581 2,581 4,281 5,981 7,681 9,381 11,081 Capital Improvement 262 262 -318 -718 -1,608 -2,768 -3,158 -3,218 -3,678 -3,738 -3,798 total 5,072 6,605 2,692 2,207 2,249 -4,691 -4,599 -5,409 -5,514 -5,389 -4,293 Summary of Other Reserve Funds: Ten Year Planning Period "' Fiscal Year 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32 2032-33 2033-34 Deposits Rutrough Road 0 0 0 0 0 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 0 0 0 0 0 Expenditures Rutrough Road 0 39 30 0 0 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 0 0 0 0 0 Balances 5 year 10 year Rutrough Road 69 30 0 0 0 0 0 0 0 0 0 Contingency 1,484 1,484 1,484 1,484 1,484 1,484 1,484 1,484 1,484 1,484 1,484 Totals 5 year 10 year All Funds 6,625 8,119 4,176 3,691 3,733 -3,207 -3,115 I -3,925 1 -4,030 -3,905 -2,809 Unrestricted Funds 5 year 10 year All Funds 5,436 6,969 I 3,056 2,571 2,613 -4,327 -4,235 -5,045 -5,150 -5,025 -3,929 2024-2025 RESERVE FUNDS 11 CLOSURE FUND The Closure Fund provides a reserve for the costs of capping completed areas of the Smith Gap Regional Landfill and to install all groundwater and gas monitoring and collection systems per _ regulatory requirements. For the last six years,no deposits were made to Closure Account. For the current planning period, again staff is not recommending any deposits to the Closure Reserve Account even though the Funds are inadequate for the immediate five-year planning period. Staff anticipates making $200,000 deposits to the Closure Account thereafter. As noted, deposits may be adjusted based on revised cost estimates and an increase or decrease in the amount of waste received in future years. The Closure Reserve Account funding levels are for capital costs associated with closing _ portions of the landfill and not intended to fund the post closure care. 12 Roanoke Valley Resource Authority CLOSURE FUND - - Landfill Closure Fund FISCAL BEGINNING ANNUAL EXPENSES ENDING USES mi YEAR BALANCE DEPOSIT BALANCE 1999-20 2,625,000 250,000 0 2,875,000 N. 2000-01 2,882,755 250,000 0 3,132,755 2001-02 3,132,755 250,000 0 3,382,755 .., 2002-03 3,382,755 250,000 0 3,632,755 2003-04 3,632,755 250,000 0 3,882,755 2004-05 3,882,755 250,000 0 4,132,755 so 2005-06 4,132,755 250,000 0 4,382,755 2006-07 4,382,755 250,000 0 4,632,755 - 2007-08 4,632,755 1,050,000 10,291 5,672,464 Phase I Design 2008-09 5,672,464 600,000 29,817 6,242,647 Phase I Design&LFGCCS 2009-10 6,242,647 600,000 72,704 6,769,943 Phase I Design&LFGCCS _ 2010-11 6,769,943 400,000 1,589,591 5,580,352 Complete LFGCCS 2011-12 5,580,352 100,000 193,600 5,486,752 Misc.LFGCCS&LFGTE - 2012-13 5,486,752 300,000 22,500 5,764,252 Closure&Misc LFGCCS 2013-14 5,764,252 300,000 21,915 6,042,337 Misc.LFGCCS 2014-15 6,042,337 300,000 97,867 6,244,470 Engineering mil 2015-16 6,244,470 200,000 9,870 6,434,600 Engineering 2016-17 6,434,600 200,000 831,181 5,803,419 Phase I Engr.&Constr.(7.6 Ac) mu 2017-18 5,803,419 250,000 891,229 5,162,190 Phase I Engr.&Constr.(7.6 Ac) 2018-19 5,162,190 0 0 5,162,190 - 2019-20 5,162,190 0 484,820 4,677,370 Engr&Const LFG expansion 2020-21 4,677,370 0 0 4,677,370 2021-22 4,677,370 0 0 4,677,370 2022-23 4,677,370 0 3,457,728 1,219,642 HDR Task I-II Closure&Ph.VII _ 2023-24 1,219,642 0 148,772 1,070,870 - 2024-25 1,070,870 0 135,000 935,870 Phase lI Design&QC/QA 2025-26 935,870 200,000 2,518,263 -1,382,393 Phase II Construction(10 Ac) 2026-27 -1,382,393 200,000 0 -1,182,393 - 2027-28 -1,182,393 200,000 0 -982,393 2028-29 -982,393 200,000 0 -782,393 2029-30 -782,393 200,000 212,685 -795,078 Closure Design(TBD) 2030-31 -795,078 200,000 2,429,714 -3,024,792 Closure Construction(TBD) - 2030-32 -3,024,792 200,000 -2,824,792 Note:Additional funding from Surplus($550,000)was added from FY06/07 budget in FY 07/08 Also, $3,000,000 was transferred to Site Development in FY 22/23. - - 2024-2025 RESERVE FUNDS - 13 EQUIPMENT FUND - The Equipment Fund is established to provide funds for the regularly scheduled replacement purchases — of major operating equipment. No deposits for FY '25 are planned for new equipment. For FY 2026 and beyond, Staff has shown an increase in the funding levels to between$1,100,000 and$1,400,000 provided funds are available.The Equipment Reserve Account shows a negative balance of$2,464,000 at the end of FY '26 with a continued increase in the — deficit going forward at the proposed funding levels. The Authority owns and operates a fleet of fifty walking- floor trailers used daily to transport MSW from its transfer stations to the Smith Gap Landfill. - Staff will continue to identify any obsolete or other excess machinery as part of normal operations that may generate additional revenues. Staff will prepare a Board Report declaring this equipment as surplus and to be — auctioned off. The exact funds the Authority may recoup is unknown; therefore,no additional funding from the sale of surplus equipment is shown. Staff continuously evaluates all purchasing options and has begun to evaluate lease options as well when replacing a piece of equipment to ensure costs are managed.The Equipment Reserve fund also serves to assist in — complying with post-closure requirements of financial assurance regulations. AMID • MEM 14 Roanoke Valley Resource Authority EQUIPME y I FIJND - Equipment Reserve Fund FISCAL BEGINNING ANNUAL ENDING YEAR BALANCE DEPOSIT EXPENSES BALANCE Detailed Schedule _ 2000-01 3,214,650 375,000 555,535 3,034,115 2001-02 3,034,115 375,000 987,595 2,421,520 mg 2002-03 2,421,520 375,000 680,098 2,116,422 2003-04 2,116,422 400,000 459,327 2,057,095 - 2004-05 2,057,095 400,000 561,464 1,895,631 2005-06 1,895,631 400,000 323,589 1,972,042 2006-07 1,972,042 400,000 492,652 1,879,390 _ 2007-08 1,879,390 674,231 1,280,731 1,272,890 2008-09 1,272,890 400,000 1,103,483 569,407 - 2009-10 569,407 600,000 351,088 818,319 2010-11 818,319 600,000 625,485 792,834 - 2011-12 792,834 600,000 937,839 454,995 2012-13 454,995 1,250,000 651,277 1,053,718 2013-14 1,053,718 1,100,000 858,452 1,295,266 _ 2014-15 1,295,266 1,100,000 1,292,433 1,102,833 2015-16 1,102,833 1,000,000 316,228 1,786,605 2016-17 1,786,605 1,000,000 1,443,855 1,342,750 2017-18 1,342,750 1,400,000 1,518,729 1,224,021 - 2018-19 1,224,021 268,412 1,146,681 345,752 2019-20 345,752 200,000 241,463 304,289 2020-21 304,289 0 220,406 83,883 _ 2021-22 83,883 1,239,326 96,397 1,226,812 2022-23 1,226,812 383,380 816,419 793,773 2023-24 793,773 400,000 942,389 251,384 2024-25 251,384 0 0 251,384 See Attached - 2025-26 251,384 1,400,000 4,115,000 -2,463,616 See Attached 2026-27 -2,463,616 1,300,000 3,285,000 -4,448,616 See Attached - 2027-28 -4,448,616 1,250,000 1,662,950 -4,861,566 See Attached 2028-29 -4,861,566 1,100,000 1,080,000 -4,841,566 See Attached 2029-30 -4,841,566 1,100,000 2,305,000 -6,046,566 See Attached 2030-31 -6,046,566 1,100,000 1,320,000 -6,266,566 See Attached 2031-32 -6,266,566 1,100,000 2,645,000 -7,811,566 See Attached ...' 2032-33 -7,811,566 1,100,000 2,815,000 -9,526,566 See Attached 2033-34 -9,526,566 1,100,000 1,843,836 -10,270,402 See Attached - - 2024-2025 RESERVE FUNDS 15 Cr p O 0 x c CS OMNI m 0 c 0 p 0 0; o! o N O o >- Efl N 0 � O O p M � I olp f p O c Cr >, w c a x 0 p ^. rti+ of cc 0r O © JI M __ O O, O O: C C c O .€ c o 0 o Iri O Cr C C. 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N K3 ER I p J T r w 1C w I Ci) C d o! as rn I oC - M 0 O 1 0 c 0 0 O y WI' C 'D MEM E� O O p O O O 1 a) L C ♦iI: C 111 O O• I • O a LL j- O � } N' N 1 n OBI o a) ID N N 00 N cep., U 1-1 0 > I a, E �' m -5 �w .-' •- }� w _ pIo c o oil � > Co E: I a.)cr .� 4'4 O o o L <ri d' m 'I: o olo, op Io; Oo-oo, 0 .:O N� C '_-__ I O I OC C I o � �.Oi CN o,i ' OI O O ff N N_ o) O EP; i.ok a w O a N O 1 's , 0 0 IfI � N I 00' I � I O I O,00 F _ C C . tt)I O' O O! OO ' to : O O tn 0 ER } EA•EPr ,0 ,ON 1 ,O r...d I ' 1 -` O I 1 N 1. 1 j CO 64i ERono • v Cn 1 H cn 14 4. EH E" E" N EF 1' E" H H E- 1 E,I E E" (n 1 Cn n Cn Cn V (n I Cn 1 Cn Cn lA (P lA Cn Cn CA' Cl) Cl) Cl)4 CA (A Cn lA - et rN-i N O cam-+: ,O ,O M N N N o 0)T .- >—y 0)II 0 0 O o 0 O o O O O, o o C O C N N N I N N N N- N N N I N N N I 1 0 I A 1 — yy ice+ ' '1 - ' 2 F Z ^ I E" O d " H n(4 .i VCDm1 ¢ .3 N Q wU] wO1 7' v' U cnv ,4:1 '� uI oA CiL a' N , ; .N al y �, > 3 E o +~ a z E w z N E" 5 3 Q 4 E E gi y o Q G x '4 I 0 O i o v o Cn ZI a 2- �. H sU, .`�, s, W o E" W , X ,. W o *1-1 o 0 0 E m >+ o s w 0 `� P 'a; v Co Co o m 1 0 ,0) W ' w W X X .x i d o : ° 2 1 v 2 J) • m 1 m 3' �'IW w cn '3 F- O' Ow° iO'.' zIN m > i m' > '' 0 Q' i ❑' m GROUNDWATER PROTECTION FUND The Groundwater Protection Fund (formerly the Environmental Fund) is established to provide funds, if needed, to address any adverse environmental effects on the surrounding area within the Host Community area that may result from the operation of the Smith Gap Regional Landfill. The fund also serves to assist in complying with post closure and corrective action requirements of state and federal financial assurance regulations. The existing fund balance is $500,000 and is adequate for the immediate five-year planning period as shown. No additional deposits are planned at this time. IIMII En 19 Roanoke Valley Resource Authority GROUT EDVA'I'iE] RESERVE RIND Groundwater Reserve Fund FISCAL BEGINNING ANNUAL EXPENSES ENDING USES - YEAR BALANCE DEPOSIT BALANCE 2001-02 500,000 0 0 500,000 No Activity - 2002-03 500,000 0 0 500,000 No Activity 2003-04 500,000 0 0 500,000 No Activity 2004-05 500,000 0 0 500,000 No Activity - 2005-06 500,000 0 0 500,000 No Activity 2006-07 500,000 0 0 500,000 No Activity 2007-08 500,000 0 0 500,000 No Activity 2008-09 500,000 0 0 500,000 No Activity 2009-10 500,000 0 0 500,000 No Activity 2010-11 500,000 0 0 500,000 No Activity 2011-12 500,000 0 0 500,000 No Activity 2012-13 500,000 0 0 500,000 No Activity 2013-14 500,000 0 0 500,000 No Activity 2014-15 500,000 0 0 500,000 No Activity 2015-16 500,000 0 0 500,000 No Activity _ 2016-17 500,000 0 0 500,000 No Activity _ 2017-18 500,000 0 0 500,000 No Activity 2018-19 500,000 0 0 500,000 No Activity 2019-20 500,000 0 0 500,000 No Activity 2020-21 500,000 0 0 500,000 No Activity - 2021-22 500,000 0 0 500,000 No Activity 2022-23 500,000 0 0 500,000 No Activity - 2023-24 500,000 0 0 500,000 No Planned Uses 2024-25 500,000 0 0 500,000 No Planned Uses - 2025-26 500,000 0 0 500,000 No Planned Uses 2026-27 500,000 0 0 500,000 No Planned Uses 2027-28 500,000 0 0 500,000 No Planned Uses - 2028-29 500,000 0 0 500,000 No Planned Uses 2029-30 500,000 0 0 500,000 No Planned Uses - 2030-31 500,000 0 0 500,000 No Planned Uses 2031-32 500,000 0 0 500,000 No Planned Uses - 2032-33 500,000 0 0 500,000 No Planned Uses 2033-34 500,000 0 0 500,000 No Planned Uses 2024-2025 RESERVE FUNDS 20 HOST COMMUNITY FUND The Host Community Fund is established to fund the construction, operation, and/or maintenance of public improvements for the benefit of the Host Community which is defined as the area within a 5,000 ft. radius of the Smith Gap Regional Landfill property lines. Funded improvements will be established with input from the Host Community and set out in a public improvement plan as prepared and presented to the Authority by the Bradshaw Citizens Association(BCA). Originally, annual deposits were made in the amount of$10,000 on a monthly basis with the balance not to exceed $150,000. However, the Host Community with assistance from Staff,increased the limit from$150,000 to$250,000 in FY 2014.The Host Community,through the BCA,is exploring its options for the use of the Host Community Fund.Existing and proposed funds are adequate for the immediate five-year planning period as shown. 21 Roanoke Valley Resource Authority HOST COMM 1 I ACT Host Community Reserve Fund FISCAL BEGINNING ANNUAL EXPENSES ENDING USES YEAR BALANCE DEPOSIT BALANCE 1994-95 8,000 10,000 0 18,000 1995-96 18,000 10,000 0 28,000MIN 1996-97 28,000 10,000 29,385 8,615 Computers($25,385),F&R($4,000) 1997-98 8,615 10,000 615 18,000 Playground Equipment _ 1998-99 18,000 10,000 0 28,000 1999-20 28,000 10,000 0 38,000 2000-01 38,000 10,000 0 48,000 - 2001-02 48,000 10,000 0 58,000 2002-03 58,000 10,000 0 68,000 2003-04 68,000 10,000 0 78,000 2004-05 78,000 10,000 0 88,000 2005-06 88,000 10,000 0 98,000 2006-07 98,000 10,000 0 108,000 - 2007-08 108,000 10,000 0 118,000 2008-09 118,000 10,000 0 128,000 2009-10 128,000 10,000 0 138,000 - 2010-11 138,000 10,000 0 148,000 No Planned Uses 2011-12 148,000 10,000 3,681 154,319 Intranet/property _ 2012-13 154,319 0 4,319 150,000 Intranet/capped 2013-14 150,000 10,000 525 159,475 Misc.Expenses 2014-15 159,475 10,000 0 169,475 No Known Uses - 2015-16 169,475 10,000 0 179,475 No Known Uses 2016-17 179,475 10,000 0 189,475 No Known Uses 2017-18 189,475 10,000 0 199,475 No Known Uses - 2018-19 199,475 10,000 0 209,475 No Known Uses 2019-20 209,475 10,000 0 219,475 No Known Uses 2020-21 219,475 10,000 0 229,475 No Known Uses 2021-22 229,475 10,000 0 239,475 No Known Uses 2022-23 239,475 10,000 0 249,475 No Known Uses - 2023-24 249,475 525 0 250,000 No Known Uses 2024-25 250,000 0 0 250,000 No Known Uses 2025-26 250,000 0 0 250,000 No Known Uses 2026-27 250,000 0 0 250,000 No Known Uses 2027-28 250,000 0 0 250,000 No Known Uses 2028-29 250,000 0 0 250,000 No Known Uses - 2029-30 250,000 0 0 250,000 No Known Uses 2030-31 250,000 0 0 250,000 No Known Uses 2031-32 250,000 0 0 250,000 No Known Uses 2031-32 250,000 0 0 250,000 No Known Uses 2032-33 250,000 0 0 250,000 No Known Uses 2033-34 250,000 0 0 250,000 No Known Uses 2024-2025 RESERVE FUNDS 22 - PROPERTY PROTECTION FUND The Property Protection Fund provides funds for payments under the Property Value Protection Policy for any actual decline in property values that may be directly attributed to their proximity to the Smith Gap Regional Landfill, as determined and outlined under the Policy. The Property Protection Fund balance of$370,430 is deemed to be sufficient for its intended purpose. Deposits to this fund may also be made from the proceeds of any property purchased and then resold under the terms of the Policy. Existing funds are adequate for the immediate five-year planning period as shown unless there is a major unforeseen issue arising at the landfill. MEI NMI 23 Roanoke Valley Resource Authority I'RJPJR I'`V Property Protection Reserve Fund FISCAL BEGINNING ANNUAL EXPENSES ENDING USES - YEAR BALANCE DEPOSIT BALANCE 1999-20 502,099 0 150 501,949 Appraisal-Brunk 2000-01 501,949 0 0 501,949 None 2001-02 501,949 0 125,317 376,632 Crawford,Johnson 2002-03 376,632 0 697 375,935 Miscellaneous - 2003-04 375,935 92,258 25,000 443,193 Sale of Crawford,Markle 2004-05 443,193 0 0 443,193 None _ 2005-06 443,193 0 0 443,193 None 2006-07 443,193 0 0 443,193 None 2007-08 443,193 0 0 443,193 None ..' 2008-09 443,193 0 0 443,193 None 2009-10 443,193 0 0 443,193 None _ 2010-11 443,193 0 0 443,193 None 2011-12 443,193 0 0 443,193 None 2012-13 443,193 0 0 443,193 None - 2013-14 443,193 0 0 443,193 None - 2014-15 443,193 0 45,950 397,243 Sale of 8385 Bradshaw Rd 2015-16 397,243 200,000 212,464 384,779 See Note Below 2016-17 384,779 0 150 384,629 Misc Expense 2017-18 384,629 0 0 384,629 None 2018-19 384,629 0 0 384,629 None 2019-20 384,629 0 14,199 370,430 8827 Williby Road - 2020-21 370,430 0 0 370,430 None 2021-22 370,430 0 0 370,430 None 2022-23 370,430 0 0 370,430 None 2023-24 370,430 0 0 370,430 None Projected 2024-25 370,430 0 0 370,430 None Projected _ - 2025-26 370,430 0 0 370,430 None Projected 2026-27 370,430 0 0 370,430 None Projected - 2027-28 370,430 0 0 370,430 None Projected 2028-29 370,430 0 0 370,430 None Projected 2029-30 370,430 0 0 370,430 None Projected - 2030-31 370,430 0 0 370,430 None Projected 2031-32 370,430 0 0 370,430 None Projected - 2032-33 370,430 0 0 370,430 None Projected 2033-34 370,430 0 0 370,430 None Projected 2024-2025 RESERVE FUNDS 24 MIMI b. SITE DEVELOPMENT FUND The Site Development Fund provides funds for the construction of subsequent phases of the Smith Gap Regional Landfill cells. For the current planning period(FY '25), funding levels are planned at$1,638,000 due to _ the planned construction of Phase VIII in FY '28-29. The proposed funding level increases to $1,700,000 for FY '26 and going forward which provides sufficient funds in the short-and long- term. The amount of air space used is reviewed every year and adjustments to planned funding levels are made as necessary. 11 MO IIMO 25 - Roanoke Valley Resource Authority SI I E D EVELOP1 ,+TEN I Site Development Reserve Fund FISCAL BEGINNING ANNUAL EXPENSES ENDING USES - YEAR BALANCE DEPOSIT BALANCE 1999-20 3,205,000 500,000 914,591 2,790,409 Phase III/ly Construction 2000-01 2,790,409 500,000 660,033 2,630,376 Phase III/ly Construction 2001-02 2,630,376 500,000 104,491 3,025,885 Misc.Engineering 2002-03 3,025,885 500,000 105,973 3,419,912 Misc. Engineering 2003-04 3,419,912 500,000 167,375 3,752,537 Misc.Engineering 2004-05 3,752,537 500,000 47,057 4,205,480 Misc. Engineering 2005-06 4,205,480 500,000 41,582 4,663,898 Misc.Engineering 2006-07 4,663,898 500,000 904,313 4,259,585 Phase V Construction 2007-08 4,259,585 1,500,000 4,414,187 1,345,398 Phase V Construction 2008-09 1,345,398 500,000 1,096,295 749,103 Phase V Construction 2009-10 749,103 300,000 98,985 950,118 Phase V Construction _ 2010-11 950,118 100,000 0 1,050,118 No Expentiture 2011-12 1,050,118 100,000 0 1,150,118 No Expentiture 2012-13 1,150,118 500,000 0 1,650,118 No Expentiture 2013-14 1,650,118 500,000 0 2,150,118 No Expentiture 2014-15 2,150,118 500,000 0 2,650,118 No Expentiture _ 2015-16 2,650,118 500,000 0 3,150,118 No Expentiture 2016-17 3,150,118 500,000 598,125 3,051,993 Phase VI Construction 2017-18 3,051,993 700,000 2,576,778 1,175,215 Phase VI Construction .- 2018-19 1,175,215 850,000 14,235 2,010,980 Stormwater Study 2019-20 2,010,980 400,000 49,735 2,361,245 See Attached 2020-21 2,361,245 0 2,505 2,358,740 See Attached 2021-22 2,358,740 277,261 19,858 2,616,143 Misc.Engineering 2022-23 2,616,143 5,559,640 265,724 7,910,059 Misc.Engineering 2023-24 7,910,059 2,479,908 8,021,611 2,368,356 Phase VII Construction&PM 2024-25 2,368,356 1,667,649 0 4,036,005 No Expenditure �. 2025-26 4,036,005 1,700,000 0 5,736,005 No Expenditure 2026-27 5,736,005 1,700,000 0 7,436,005 No Expenditure 2027-28 7,436,005 1,700,000 555,243 8,580,762 Phase VIII Engineering 2028-29 8,580,762 1,700,000 7,700,000 2,580,762 Phase VIII Construction&PM 2029-30 2,580,762 1,700,000 0 4,280,762 No Expenditure 2030-31 4,280,762 1,700,000 0 5,980,762 No Expenditure 2031-32 5,980,762 1,700,000 0 7,680,762 No Expenditure 2032-33 7,680,762 1,700,000 0 9,380,762 No Expenditure 2033-34 9,380,762 1,700,000 0 11,080,762 No Expenditure 2024-2025 RESERVE FUNDS 26 Roanoke Valley Resource Authority SITE DEYELOPNIENT imp SMITH GAP LANDFILL FISCAL EXPENSES YEAR ACTIVITY 2018-19 no activity $ - $ - 2019-20 no activity $ - $ - 2020-21 no activity $ - $ 2021-22 Misc. Engineering $ 598,125 $ 598,125 2022-23 Misc. Engineering $ 2,576,778 $ 2,576,778 2023-24 Construction phase VII Liner(10.07ac)& $ 8,021,611 $ 8,021,611 Construction management(CQ/CA) 2024-25 no activity $ - $ 2025-26 no activity $ - $ 2026-27 no activity $ - $ Reserve Funds - _ 2024-2025 27 Roanoke Valley Resource Authority SITE DEVELOPMENT COSTS CONTINUED FISCAL YEAR ACTIVITY . EXPENSES 2027-28 Phase VIII Engineering $ 555,243 $ 555,243 2028-29 Construction phase VIII Liner(8.8ac) $ 7,020,382 $ 7,700,000 Construction management $ 679,618 2029-30 no activity 2030-31 no activity 2031-32 no activity 2032-33 no activity estimated costs $ 8,255,243 available funds 7/1/2024 $ 2,368,356 additional funds required $ 5,886,887 _ deposit years 5 annual deposits required $ 1,177,377 NOTES Projections based on actual and estimated costs. 2024-2025 Reserve Funds -.. 28 IMO CAPITAL TMPROVEMENT FUND In FY 2008 - 2009, The Capital Improvement Fund was established by the Authority, outside the Master Indenture of Trust,to be used for various capital maintenance items and new projects anticipated for the short and long-term ten-year planning periods. Examples of the _ projects include concrete floor overlay, facility updates (i.e. carpet/flooring, bathroom/locker room/break room remodels), re-surfacing all asphalt internal roads and parking lots, replacing _ the heating and cooling systems, renovation and maintenance of all existing building structures, construction of a residential service area, and possibly a new and additional automated, in-bound _ scale. Projects may be added or amended as the solid waste operations and industry continues to evolve and funds are available. Due to the newly identified projects on the following page,there are deficits shown in the five-year planning period and funding levels are insufficient to fully fund all the improvements that are identified. There are deficits shown in ten-year planning period as well. The Capital Improvement Fund also serves to assist in complying with post-closure requirements of financial assurance regulations. 29 Roanoke Valley Resource Authority CAPI PI I AL - Capital Improvement Reserve Fund FISCAL BEGINNING ANNUAL EXPENSES ENDING USES YEAR BALANCE DEPOSIT BALANCE 2009-10 460,000 200,000 21,356 638,644 SG Dust&Od Control - 2010-11 638,644 200,000 319,917 518,727 Tipper&TS Floor 2011-12 518,727 200,000 220,271 498,456 Tipper &Hollins Road 2012-13 498,456 100,000 108,900 489,556 Tipper&Roofing 2013-14 489,556 613,407 109,798 993,165 RSA Engring&Dirt,HVAC 2014-15 993,165 190,000 793,014 390,151 RSA&Roofing TS 2015-16 390,151 390,000 799,828 -19,677 RSA 2016-17 -19,677 390,000 120,314 250,009 RSA 2017-18 250,009 253,133 50,000 453,142 Bond$Deposit 2018-19 453,142 860,000 360,514 952,628 Misc Work 2019-20 952,628 0 741,546 211,082 Outbound Scale 2020-21 211,082 0 0 211,082 No Expense 2021-22 211,082 0 0 211,082 No Expense 2022-23 211,082 90,000 0 301,082 No Expense 2023-24 301,082 50,000 88,755 262,327 SG Scales&Salem Floor 2024-25 262,327 0 0 262,327 No Expense 2025-26 262,327 90,000 670,000 -317,673 See Attached 2026-27 -317,673 90,000 490,000 -717,673 See Attached 2027-28 -717,673 90,000 980,000 -1,607,673 See Attached 2028-29 -1,607,673 90,000 1,250,000 -2,767,673 See Attached - 2029-30 -2,767,673 90,000 480,000 -3,157,673 See Attached 2030-31 -3,157,673 90,000 150,000 -3,217,673 See Attached - 2031-32 -3,217,673 90,000 550,000 -3,677,673 See Attached 2032-33 -3,677,673 90,000 150,000 -3,737,673 See Attached - 2033-34 -3,737,673 90,000 150,000 -3,797,673 See Attached 2023-2024 RESERVE FUNDS - 30 i o O 0 0 0 0 0 H m o LU I- MN z M CO 1.0 EA EA EA 0 O 0 to O MI <Me3.. p O 0 -0 ® to 0 LL 0 o O O 0 En' ce O O ) o O O a cr, to . N vsEA LO up 0 H } 69 ER OMEN - TO m c 0 O 0 C. E < EA F.t fA O O O O O 0,O O O O O O 0 N: O O N ci 6M9 7 I." 69 EA EA F 69 Imi O O Oc O N: 000 0 O O O N..: O O O O to0 o N M N }i,... Ffl fA (A EA EA IIM EA O O O DO C4 O O O O O 0 O O O N CO 69 fA EA EA 69 e- 0 0 .t 0 0 0 0 0 0 0 43 1 O to O N 0 0 CO 0) N EA 69 EA EA O O O O O O O O O O O O O I CO O O O O O O O O O O O. 0 T 0. a._ EA ER _T CR MIN fn O c En O N Q @ I- c Ius-- a LL- U H a W H e O o U` o n H u N uJ u) o _ _ ~ o - m U Y innn o H LL Cr Fa- o o W a) U a) 3 (7 0 c - a_ c o _a H in co tr+ rn m a ~ H o �c °- Q O _ u H a, aoi H F Z 05 ea im N c c 0p U O F rn ti H O -o c o' co N a) N W u FUG- -1 m i. 'X m a) m E c to o O u u c u) a) c Q m O F 0 ,ty In W e 2 Cr) N a) :: as N O a-.. Q• H U C C (n (n ~ d (O C C D-as d aS N O O o Q a) a o = = N a N cY o(} (n Fes' (O CO r2 F2 E Y CO .0 0 H al N co „ tL a) a) E O O O O = c N ,c 0 N U a• Cr D > > 0 0 0 = Y o o c >, tL m E E o w }? n o ¢ w o co O o N N a a a u) W O 0 N C m ` a) a) X 0 C (` a) v N ti uo 20' d n LT, U O O °) a) a) 0 a) Oa) W H cod N N d >, >, -. .- Cr) o) cm c chi coi w coi (Y w a o v 0 c) N U@ L L C cc-. w U N L @ 7 a) fO tO C 7 7 a) IO (` (` am (O L N @ N C G) N a a 0 O O C n a 0. a O > a s •2 0 0 N 0) o) 0) Be` a La n a 0) 0) 0. O > > Q) 0 O 0 0 o a) U) a) a) m (O a) O a) a) U n a a a a) a) a) Cl) 0. a a) 0 U O O Q ¢ CL CC CL U CL Q W W WO_ CL CL O (n (n (n > > > > CY CL ¢ > > I— WNW SE RUTR•UGH ROAD LANDFILL POST-CLOSURE FUND - The Rutrough Road Landfill Post-Closure Fund (RRLF PC Fund) was established with an initial contribution of$5,500,000 per the terms of the"Implementation Agreement For(i)Distribution and Indemnification Agreement dated October 23, 1991, and (ii) Assignment Agreement dated October 23, 1991." The sole purpose of the RRLF PC Fund was to provide the funding necessary for the Authority to manage the post-closure care of the closed Rutrough Road Landfill until (i) such time as the funds in the account are depleted; or, (ii) the Authority determines the account is no longer needed for its intended purpose, in which case, any funds remaining in the account shall be available for use by _ the Authority for any authorized purpose. The RRLF PC Fund is essentially depleted. Funds will remain in the Rutrough Road account to cover pump replacement/repair, site maintenance, or any other items that may arise. We UMW anticipate that the remaining balance will be depleted by FY'26 when this Reserve account will be deleted from future Budgets. _ 32 • MI N CO Cr) CO CO CO CO O CO V N If) CO O) (O CO N N N CO r C O 4. co O O) r co co CO co Ln co O O co 0 Ln ti CO O) 0 0) O) 0) I CO CO W CO CAI r CO O O 00 V N r M N- Ln O W O W O M O CO r r r r et N W O M O W O •V 00 N Ni V V V Q) 6Ln h C7 C')) OD CO 00 N n CO CD W 0) N 0 0 LC) CO V CO 0 CO CO (.0 CO C./CO 0) 0 L 0) O) V' CO N- V N N N O CO N- h N. co _ z Z Ln N 7 co co a) O) I co co co r O co co LC) O co r n to co to r n Q O (O 66 (O O O (O O Ln LU 6 Ln V V CO CO N N r . LL J cr 7 m d £A ER ER ER ER ER ER ER ER ER EA ER ER EA Eft ER ER ER ER ER Ef3 ER ER 93 ER Eft ER ER Efl ) En O M CO O t• CO 00 O CO N N- N M O O O O 0) M ' ' W O O M V N- - co V O Ln 7 O co co rt co W O O co O co r N O) O O (0 ti 4 Q,: W W CO O Lr) 0) to 4 O V N r O CO r r M a> N V CO O (A N CO (O ' t 0) r0 r 66 t` 4- M to W U) CD W O C) (N - O r O CD N U 0 CO 0) Ln Ln CO r CO CO W I' CO O N r COM I_ V CO N V CO V cr N r N N N• M Mi ZZ ER ER ER EA ER ER EA ER ER ER ER (A ER ER Ef3 (f3 ER ER ea 69 ER ER ER ER ER ER Eft EA EFT N O) N O M N O N Ln Ln M O M M M (O 0) N N N O N (O CD _ CO O O M r 0 0 0 00 M O O) O V NN V O) 0) Ln M M M O J F- O N t` LO W O) O O r O O M O) O M O) N O) N W r r r O N- O N W M Q N N N (O N W co; N N W O C 4 N 66666641 CO 00 O Ln CD O co _ H• Q Ln CO I's Ln O _ n n O 00 O V (O CO CO LO CO CO N N 0 co r t` N co a V to N CO Ln V t- CO N Ln N O r CO M LC) O CD r h CM Ln Ln r Z Q CD CD O O O O 6CO 6L6 to 6 6 ,:r' CO CO N N fR ER d3 ER ER EA ER CA Eft Efl ER Ef3 ER Ef3 KT EA ER ER EA ER ER ER ER ER ER ER ER ER ER O N O n Ln CD N O O O M O O) N N Ln W Ln ' ' N .. 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C 1 1 , LnO N N R EE4 < I I -a Ic... i 3 oZ 1 I = •o aJ of o, 0 0 Jol I o!o o m a SA1 fl3 O � 1 1�I� �i� � ER +r � �� I c Q I Cl) > E6 vi w — -r c 1 wLO 9 1 Ufl Z I I aL) (7a) Ic O!' O O OO co OL I 06 ER ER E ER ER1 ER 69 U _ i I i I C O) ill W _ _O o Cl) m. I U c U V' NI W of 0i OI o; 01 O o, o — .O I 1 c f1. ER 64 fR 64'1 ER ER 1 EA _ O C C Ea X 0_ L. Cco O — c ill E a) J ER �a o O oF. ,- a, I E a)O > 0 0 Q to ER'ER 69:69 FR ER ERE E C ' •! CO (U c V 'I J, > N o O! 0. o 0 O 0' 0 `0 -C 0 Q�,. W ER 4R;69 EA) 64 69 69 ER , LL co06 m , y _—. 0 Ep C O i .4- O) Cl , N C') V LC) O 1 J , Q N N Cs' N N I N N - Q N } N N N N. N N N' N It.- 1 I • EL Q CONTINGENCY FUND The purpose of the Contingency Fund is to provide (i) rate stabilization on an annual basis; and(ii) emergency funding for unforeseen increases in expenses or decreases in revenues. As noted in earlier in this report, Staff projects a balance of$1,483,939 that will be available in the Contingency Reserve Fund as of the start of FY '25. The Authority's Policy has the goal of retaining 8-10% of its annual operating budget in its Contingency Reserve. This projected balance is 8.86% of the FY '25 operating budget of approximately$16.7M and is therefore compliant with the Authority's Policy. The Contingency Fund also serves to assist in complying with post-closure requirements of financial assurance regulations. 35 Roanoke Valley Resource Authority CON I AGENCY RESERVE FUND - FISCAL BEGINNING YEAR BALANCE DEPOSITS TRANSFERS BALANCE COMMENTS 1994-1995 296,864 836,358 0 1,133,222 Surplus from Operations 1995-1996 1,133,222 989,940 0 2,123,162 Surplus from Operations 1996-1997 2,123,162 335,254 0 2,458,416 Surplus from Operations 1997-1998 2,458,416 0 920,000 1,538,416 Transfer to Site Development 1997-1998 1,538,416 243,053 0 1,781,469 Transfer from Recycling Fund _ 1997-1998 1,781,469 1,017,184 0 2,798,653 Surplus from Operations ..' 1998-1999 2,798,653 1,216,266 0 4,014,919 Surplus from Operations 1999-2000 4,014,919 1,808,425 0 5,823,344 Surplus from Operations 2000-2001 5,823,344 1,363,227 0 7,186,571 Surplus from Operations 2001-2002 7,186,571 0 494,012 6,692,559 Deficit from Operations 2002-2003 6,692,559 0 451,845 6,240,714 Deficit from Operations 2003-2004 6,240,714 224,069 0 6,464,783 Surplus from Operations _ 2004-2005 6,464,783 18,773 0 6,483,556 Surplus from Operations 2005-2006 6,483,556 276,040 0 6,759,596 Surplus from Operations _ 2006-2007 6,759,596 0 783,555 5,976,041 Transfer to Operating Budget _ 2007-2008 5,976,041 0 926,499 5,049,542 Transfer to Operating Budget 2007-2008 5,049,542 873,246 0 5,922,788 Surplus from Operations 2008-2009 5,922,788 0 1,289,635 4,633,153 Transfer to Operating Budget 2008-2009 4,633,153 70,441 0 4,703,594 Surplus from Operations 2009-2010 4,703,594 0 2,053,044 2,650,550 Transfer to Operating Budget 2009-2010 2,650,550 637,465 0 3,288,015 Surplus from Operations 2010-2011 3,288,015 0 3,171,248 116,767 Transfer to Pay Bond Debt 2010-2011 116,767 244,082 0 360,849 Surplus from Operations 2011-2012 360,849 244,000 0 604,849 Transfer from Post Development 2011-2012 604,849 1,140,111 0 1,744,960 Surplus from Operations 2012-2013 1,744,960 0 490,991 1,253,969 Transfer to Operating Budget 2012-2013 1,253,969 0 62,130 1,191,839 Transfer for Residential Area 2012-2013 1,191,839 425,662 0 1,617,501 Surplus from Operations _ 2013-2014 1,617,501 0 405,405 1,212,096 Transfer to Operating Budget 2013-2014 1,212,096 543,103 0 1,755,199 Surplus from Operations 2014-2015 1,755,199 0 456,323 1,298,876 Transfer to Operating Budget 2014-2015 1,298,876 812,290 0 2,111,166 Surplus from Operations 2015-2016 2,111,166 0 200,000 1,911,166 Transfer to Property Protection 2015-2016 1,911,166 0 434,974 1,476,192 Transfer to Operating Budget 2015-2016 1,476,192 986,254 0 2,462,446 Surplus from Operations 2016-2017 2,462,446 1,095,038 0 3,557,484 Surplus from Operations 2017-2018 3,557,484 1,246,947 0 4,804,431 Surplus from Operations 2018-2019 4,804,431 0 1,081,298 3,723,133 Deficit&transfer to Operations 2019-2020 3,723,133 0 0 3,723,133 Transfer to Operating Budget 2020-2021 3,723,133 0 0 3,723,133 Transfer to Operating Budget 2021-2022 3,723,133 0 2,239,194 1,483,939 NS Payment, Ops.,LOC 2022-2023 1,483,939 0 0 1,483,939 Nothing Planned _ 2023-2024 1,483,939 0 0 1,483,939 Nothing Planned 2024-2025 1,483,939 0 0 1,483,939 Nothing Planned - Contingency Funds Available $ 1,483,939 Proposed Transfer for FY 2024-2025 Budget $ - Contingency Balance $ 1,483,939 2024-2025 RESERVE FUNDS 36 N.) 0 z C� rn D 0Nd U.S. m 0,0 NT 0N\ -C n 0 n NJ °0 N ' 5 n �, o0 oQ Co CO CD ul m , m n I 3 0 . 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CD B CD �' al D CD LAr-t r-+ r-+ D ' nU' OO o = 3 I _ CD O D CD p N sou CI) D � � � O r-t cli Cam., CD CD 'C CD O -1 3* 7 L -CD _+-, O V / C O ro ■� • 5�.. °- D a) CD r-+ CD i 0 1---t- D- ° =5 n n -h CU O O CD .. E o 110 n c c 0- n Q ( CD CU CD CD = o r� n = CD cu 0_ n 0- N' HUD Entitlement Funds City of Roanoke, Virginia FY 2024— 2025 Proposed Annual Plan Summary Overview Roanoke is classified by the US Department of Housing& Urban Development (HUD) as an entitlement community and thus receives an annual allocation of funding based on factors such as population, incomes, and housing conditions. For the fiscal year July 1, 2024 through June 30, 2025, Roanoke anticipates an allocation of$2,521,979.These funds are provided in three grant programs: Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG). The Annual Plan specifies how new funds and reprogrammed funds from previous years will be spent on eligible programs. It includes special funding sources received through the CARES Act(designated at as CDBG-CV) and the American Rescue Plan Act(designated as HOME-ARP).The plan is developed through a collaborative process that involves HUD Community Resources staff(HCR),other city staff, non-profits, community funding partners, citizen review teams, and citizen stakeholders. Applications were sought for CDBG, HOME and ESG programming.Thirty—three (33) projects, totaling $3.1 million in requests,were reviewed for eligibility and funding availability.Twenty—four(24) projects are eligible and received recommendations to fund.The HCR Administrator used scoring, risk assessment, committee ranking, and committee discussion to develop a proposed funding plan. Following review and concurrence by the City Manager, the plan moves through a scheduled approval process: April 8, 2024 Initiate Public Comment Period HCR notifies applicants by mail of proposed funding April 15,2024 Annual Plan presented and recommended to City Council April 25, 2024 City Council Public Hearing May 9, 2024 Public Comment Period concludes May 13, 2024 City Council adoption of resolution approving the plan and directing the City Manager to submit to HUD June 1, 2024 Submittal of Annual Plan and public comments to HUD Grant Program Descriptions CDBG - HUD will provide an estimated $1,785,245 in new funds for 2024-2025, a level amount of funding from the previous year based off national funding data. Combined with carryover funding from the prior year, CDBG activities will total $1,841,565.These funds are the most flexible and can be used for housing development, economic development,job training, infrastructure projects, and other community development activities. CDBG funds are intended to benefit low- and moderate-income persons and areas,though a limited amount can be used for reducing blight in economically distressed areas. HOME - HUD will provide an estimated $576,910 in new HOME Investment Partnership funds, a decrease of 17%from the previous year based off national funding data. Limited to housing, these funds can be used to support rehabilitation, new construction, homeownership assistance, and improvements to rental housing that benefit low to moderate income persons. ESG - HUD will provide $159,824 in new ESG funding, a level amount of funding from the previous year based off national funding data. These funds are used to provide early interventions and prevent homelessness. CDBG-CV-The 2020 CARES Act provided$1,603,011 in CDBG-CV funds designated for activities related to the prevention, preparation, and response to the pandemic. These funds have been programmed for a number of public service and economic development needs since 2020, and the 2024 HUD Annual Plan budgets the remaining$69,122 for eligible activities. HOME-ARP - HUD awarded $2,449,336 in special HOME funds through the American Rescue Plan Act (HOME-ARP)to for efforts aimed at reducing homelessness and increasing housing stability.The City is leveraging the award with $4.25 million through additional ARPA funds to build affordable housing units and provide supportive services to individual experiencing homelessness. Project Locations The Belmont-Fallon Target Area will enter its fourth year of focused revitalization efforts. The Annual Plan earmarks $990,886 for the target area. The remaining funds are utilized citywide. Leveraged Investment The proposed funding will leverage over $13 million in other resources, ranging from city matching funds, other federal, state, and local grants, private foundations, in-kind support, and volunteer hours. Citizen Review Committee Citizen Review Committees review all eligible applications and develop composite scores with support from the City's HUD Community Resources Division.Thank you to this year's committee members. Public Service Community Development ESG Alison Wolf Aaron Boush Kathleen Talbot Cheryl Likens Katharine Gray Lee Clark Gwenn Coleman Sunni Purviance Matt Crookshank Paula Prince Tom Carr Paula Prince Available Funding Category Description Available Funding CDBG 2024-2025 Entitlement Grant $1,785,245 Carry-Over and Program Income $46,320 Subtotal—CDBG Funds Available $1,841,565 HOME 2024-2025 Entitlement Grant $576,910 Carry-Over and Program Income Subtotal—HOME Funds Available $576,910 ESG 2024-2025 ESG Entitlement Grant $159,824 Carry-Over Funds $0 Subtotal—ESG Funds Available $159,824 CDBG-CV 2024-2025 Allocation $0 Carry-Over Funds $69,122 Subtotal—CDBG-CV Funds Available $69,122 HOME-ARP 2024-2025 Allocation $0 Carry-Over Funds $2,296,787 Subtotal—HOME-ARP Funds Available $2,296,787 Total 2024-2025 All HUD Funding Available $4,952,208 Allocation of Resources The City's 2024-2025 Annual Plan outlines the use of over $4.9 million in CDBG, HOME, ESG, CDBG-CV and HOME-ARP funding, including carry-over.These funds will support an array of housing, homelessness prevention, public services, economic development, neighborhood and community development programs, and planning and administrative costs associated with these activities.The specific projects, agencies, and funding proposed for the 2024-2025 period are listed in the following section. 1 2023-2024 HUD Funding Recommendations Funding by Category: Economic Development $40,000 Homeless Services $147,918 Housing Development $2,501,821 Public Services $307,153 Neighborhood Development $435,447 HOME ARP Supportive Services $734,801 Planning and Administrative Costs $785,068 Total $4,952,208 Breakout-2023-2024 Funding for Belmont/Fallon Target Areas Revitalization Initiative:$990,886 Agency Project Name Current Requested Proposed Bradley Free Clinic Pharmacy Support $0 $125,000 $50,000 Children's Trust Court Appointed Special Advocates $58,000 $58,000 $58,000 Children's Trust Family Advocacy Services $32,953 $32,953 $32,953 City of Roanoke BFTA ADA Curb Cutouts $100,000 $100,000 $100,000 City of Roanoke BFTA Commercial Facade Improvement $0 $40,000 $40,000 City of Roanoke BFTA Street Improvements $746,297 $53,703 $53,703 City of Roanoke Code Enforcement $191,232 $202,077 $202,077 City of Roanoke Lead Safe Roanoke High Cost Units $30,000 $30,000 $30,000 City of Roanoke HOME-ARP Housing Future Development $1,347,135 $0 $1,347,135 City of Roanoke HOME-ARP Supportive Services $734,801 $0 $734,801 City of Roanoke HUD Administration $733,450 $785,068 $785,068 Council of Community Services Homeless Management Information Services $20,351 $25,000 $25,000 Council of Community Services Homelessness Prevention(ESG) $56,800 $62,800 $53,338 Council of Community Services Homelessness Prevention(CDBG) $80,000 $86,200 $86,200 Council of Community Services Rapid Rehousing $26,000 $32,000 $24,700 Family Promise of Greater Roanoke Shelter Services $44,880 $44,880 $44,880 Family Services of Roanoke Valley BLOC Mental Health Counseling $80,000 $80,000 $80,000 Freedom First Enterprises Financial Wellbeing $0 $30,000 $0 Habitat for Humanity in the Roanoke Valley BFTA New Homeownership(ESG) $712,176 $735,000 $519,165 Habitat for Humanity in the Roanoke Valley BFTA New Homeownership(CDBG) $0 $210,000 $210,000 Human Kind Resource Center $0 $25,000 $0 Legal Aid Society Housing Legal Services(ESG) $0 $67,000 $0 Legal Aid Society Housing Legal Services(CDBG) $0 $67,000 $0 Local Office on Aging Senior Home Safety Modifications $0 $50,000 $0 Local Office on Aging Socialization and Recreation $0 $50,000 $0 Presbyterian Community Center Emergency Services $0 $40,000 $0 Renovation Alliance BFTA Limited Housing Repair $75,000 $75,000 $75,000 Renovation Alliance Citywide Limited Housing Repair $68,230 $95,521 $95,521 Restoration Housing Trinity Commons Affordable Senior Rentals $0 $300,000 $150,000 Roanoke Alleghany Regional Commission Better Bus Stops for SE Neighborhoods $85,246 $79,667 $79,667 Total Action for Progress Limited Housing Repair $50,000 $145,667 $75,000 Total Action for Progress Land Banking $0 $91,950 $0 Total Action for Progress Major Rehabilitation $200,000 $210,383 $0 2024—2025 Project Descriptions ECONOMIC DEVELOPMENT BFTA Commercial Facade Improvement (City of Roanoke) -A commercial facade program based on recommendations from the recently adopted Neighborhood Centers Plan for the City of Roanoke. The plan identifies three Opportunity Areas on 9th St. SE where facade improvements are recommended. (Proposed $40,000 CBDG) HOMELESS SERVICES Homeless Management Information System (Council of Community Services)- HMIS is a central data storage and reporting function required by HUD and will serve up to 20 agencies that provide services to the homeless population. (Proposed $25,000 ESG) Homeless Prevention (Council of Community Services)-CCS will provide short-term financial assistance, housing location, and service coordination services to individuals and families facing imminent homelessness. Financial assistance and case management services will be provided based on individual household need to include assistance with first month's rent, security deposits, rental arrears, assistance in locating housing, and general housing stability service coordination activities. (Proposed $53,338 ESG) Rapid Rehousing(Council of Community Services) -The project will provide housing start-up costs, a short-term rental subsidy, housing location and coordination of services to families experiencing literal homelessness. Financial assistance and case management services will be provided based on individual household need to include assistance with first month's rent, security deposit, utility deposit, rental assistance, assistance in locating housing and general housing stability service coordination. (Proposed $24,700 ESG) Essential Services(Family Promise of Greater Roanoke)—Funds will provide emergency shelter for families and for staff to provide extensive case management of families utilizing homeless sheltering operated by Family Promise. (Proposed$$44,880 ESG) Housing Legal Services(Legal Aid Society) -The initiative involves providing legal advice, court representation for tenants at risk of eviction, and safeguarding homes of vulnerable, mainly elderly, homeowners from foreclosure. (Proposed: $0 ESG) HOUSING DEVELOPMENT BFTA New Homeownership— New Construction/Rehabilitation (Habitat for Humanity) - HFHRV is proposing the development and sale of sustainable and affordable single-family housing through the rehabilitation of four existing properties and the construction of four new homes to benefit eligible low- to moderate-income homebuyers in and around the City's Belmont/Fallon Target Area. (Recommended: $210,000 CDBG and $519,165 HOME) BFTA Limited Repair(Renovation Alliance)— RA will complete a minimum of 14 owner-occupied rehabilitations in the Belmont-Fallon Target Area whose household incomes are at or below 80%Area Median Income. Projects usually include roof replacements, plumbing repairs, window and door replacement, accessibility modifications, and general maintenance and repair. (Proposed $75,000 CDBG.) LSR High Cost Units (City of Roanoke Dept.of Planning, Building& Development) - Eligible applicants receive comprehensive services to identify and stabilize deteriorating lead-based paint hazards in their home and/or rental units. LSR with leverage CDBG funds with other HUD funds on "High Cost Units" requiring more than $20,000 worth of lead hazard reduction services. (Proposed: $30,000CDBG) Trinity Commons Senior Affordable Rental Development (Restoration Housing) - Restoration Housing (RH) will use CDBG funds and leveraged funds to develop affordable housing for seniors by rehabilitating Trinity United Methodist Church in Old Southwest's historic district.The three-story church annex will be converted from office, classroom, storage and congregational meeting space to 15 high-quality one- bedroom rental apartments reserved for low-income seniors, aged 55 and older. (Proposed: $150,000) Citywide Limited Repair (Renovation Alliance)—RA will complete a minimum of 14 owner-occupied rehabilitations whose household incomes are at or below 80%Area Median Income. Projects usually include roof replacements, plumbing repairs,window and door replacement, accessibility modifications, and general maintenance and repair. (Proposed: $95,521 CDBG) Land Banking(Total Action for Progress)—TAP would use funds to acquire 2 properties(Proposed $0 CDBG) Limited Home Repair Program (Total Action for Progress)—The program would provide repairs to 8 owner-occupied homes that are considered an immediate threat to the health and/or safety of the occupants. Repairs to homes will address physical defects contributing to an unsafe condition for occupants, as deemed necessary by the qualified rehabilitation specialist. (Proposed: $75,000 CDBG.) Major Rehabilitation (Total Action for Progress)—The program would provide major rehabilitation to 3 owner-occupied homes that are considered a threat to the health and/or safety of the occupants. Repairs to homes will address physical defects contributing to an unsafe condition for occupants, as deemed necessary by the qualified rehabilitation specialist. (Proposed: $0 CDBG) Senior Home Safety Modifications(Local Office on Aging)—LOA's proposed Senior Home Safety Modification program was to provide minor home repairs to senior owned homes. Examples of home repairs: installing grab bars in restrooms and showers, build or modify steps or ramps, minor roof repairs, shower conversions,flooring repairs and weatherization. (Proposed: $0 CDBG) PUBLIC SERVICES Building Legacies Overcoming Challenges (BLOC) Counselling(Family Service of Roanoke Valley)—The program offers mental health services,counseling and support to residents of the Roanoke Redevelopment and Housing Authority sites. Mental Health Professionals will build trust, credibility and decrease the barriers to access care. (Proposed: $80,000 CDBG) Children's Advocacy Center Program (Children's Trust)-Services offered through the CAC include: Forensic interviewing services, where an abused child often discloses his/her experiences to specially trained staff who conduct developmentally appropriate, legally sound interviews with children. (Proposed $32,593 CDBG.) Court Appointed Special Advocates (Children's Trust)-The CASA program offers programming for children in foster care as well as to support children who are at risk of foster care placement. CASA staff recruit, train and supervise volunteers. New volunteers complete 30 hours of training prior to serving as an Advocate and then 12 hours of continuing education annually. (Proposed $58,000 CDBG) Financial Well-Being(Freedom First Enterprises) -This grant request is for seed money to gain information and feedback from those who have completed the affordable housing project within the and to work with new clients as they work through the transitional stages. (Proposed $0 CDBG) Economic Resource Center(Humankind)—Funds requested would support staff salaries and fringe benefits of workforce development staff. (Proposed $0 CDBG) Emergency Services (Presbyterian Community Center)—Funds requested would support staff salaries and fringe benefits of Emergency Services staff. (Proposed $0 CDBG) Pharmacy Support (Bradley Free Clinic)—These funds will support an existing pharmacy program offered by BFC to low income residents of the city to allow patients to receive their prescribed medications at the time of their visit. (Proposed $50,000 CDBG) Prevention (Council of Community Services)-The project will provide homeless prevention services to households in the City of Roanoke. Services include payment of security deposits, rent, and utility deposits for 30 households. All payments are made directly to the landlord or utility company. (Recommended $55,297 CDBG-CV; $30,903 CDBG-CV) Housing Legal Services (Legal Aid Society)-The initiative involves providing legal advice, court representation for tenants at risk of eviction, and safeguarding homes of vulnerable, mainly elderly, homeowners from foreclosure. (Proposed: $0 CDBG) Socialization and Recreation (Local Office on Aging)—LOA's proposed program was to provide funds for an outdoor exercise area. (Proposed: $0 CDBG) NEIGHBORHOOD DEVELOPMENT BFTA ADA Curb Cutouts (City of Roanoke Department of Transportation)— Installation of handicapped accessible ramps and repair/replacement of dilapidated sidewalks in BFTA (Proposed: $100,000) BFTA Street Improvement Project(City of Roanoke Engineering Department)—Street improvements on the 9th St. SE in BFTA(Proposed: $53,703) Code Enforcement (City of Roanoke Dept. of Planning, Building& Development) - Enforcement of the building maintenance and other codes to address blighting conditions and improve living standards in heavily saturated low-moderate income neighborhoods. (Proposed: $202,077 CDBG.) RIDE Solutions (Roanoke Valley-Alleghany Regional Commission) - RIDE Solutions intends select the suitable locations for three new transit shelters in the Belmont/Fallon Target Area. (Proposed: $79,667 CDBG) ADMINISTRATION/PLANNING HUD Administrative Funds(City of Roanoke Dept. of Planning, Building& Development) Cost associated with the general administration of the City's CARES Act and HOME ARP funding. Limits for each program are 20%for CDBG, 10%for HOME, 7.5%for ESG, 20%for CDBG-CV and 15%for HOME-ARP. (Proposed: $357,049 CDBG; $57,691 HOME; $11,986 ESG; $13,824 CDBG-CV and $344,518 HOME-ARP). „L.:: O p D m O 7IL O m z _ O m6 z N© O N n < z Ki (.71 i SD 0 K Op 0 O 0 rn C C CO Z. 0 �' z 7D 0 0 n 0 rnrn � z 0 H o op m C 0 0 rn _,,, —.1 .:. „.__ ,,:: ,,,,,,,„, _.,,:-,, _....,,_ s,„ , ,,,...,. , lec, , :V: ' - ''..-:-.4..f , , . , ',,- I-Iiii . F.' lt,i.:1 ,i- ,.... . . .. -_, .. _ ! '` : • � 11�lC?p s R CI k ' ' .s: . I - ' ; -,' 7,.: ,-..• '.E 1 E.'I i' i., '' _ ,„-;;, a rrEa-, ! ' ' �E” 4 Tr i, 4 t ~3°r ' ';1 '� x . ro: ,eaa..ai . r'} 0. b aaaa,, ��'' sue ,,,, ! aaas'4I HEBEI ,saar OL E c acts Jui ► . t ,, ,' .. Gay ' ` ::lily - r F. 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N F-+ Q 8 W 1 A % O Et v W all aD ill ih VI. iA 4," ilf 1i/1" ih 'VF 2 I Fa -' A V W W 00 p00 0 en p0p0p 00 W N r0 F•+ !N Q1 W 00 V C r0 a A ii Ui l0 00 N N trl A pCp�� 1". a- W W I're I- ''I O 0 i 1 A V1 i'l7 CDD ih ih 14.ti ih iA iA VI. VI. if). NJ D & N N L W Q� 0o n T Q0 CO V 00 Q1 V C1 0' V C ,,pp �a Q� � i q1 V A 110 'O V. 1 W I is SOD v A W V v1 Go O :0 90 rt0 ' N a 8 T T 0 F+ N I N F-+ 1.0 CO I O 1 W I CO V. 00 0 �1 �1 00 '7.I COO 'O'J" g p :.! I V A o v i� Cn I cm O 4.1 - 0 o tVJ1 V1 I VI V� VI VI. .U7 VI V� ro Z w O I Q 10 0 {Op OO O Q O 3 r+ j o \ \ \ \ ,e o \ O .1 { C ) (1) • 1 ■MO IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of April 2024. No. 42908-041524. AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Melrose Avenue Stormwater Drainage Improvements Project ("Project"); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City wants and needs certain real property rights, to include temporary construction and/or permanent easements of variable length and width, as further set forth in the City Council Agenda Report dated April 15, 2024, for the Project, in order to improve flooding in the Forest Park and Schaffer's Crossing areas, along a portion of the Melrose Avenue, N.W. between Forest Park Blvd, N.W. and Crescent Street, N.W., Roanoke, Virginia. The proper City officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property interests and appropriate ancillary rights with respect to the real property referred to in the above mentioned City Council Agenda Report, and any other real property interests that may later be determined by the City as needed for the Project. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager is further authorized to execute appropriate acquisition documents for the above mentioned parcels for such consideration as deemed appropriate for the necessary interests, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available in the Project's account for such purposes, without further authorization of City Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form by the City Attorney, the Director of Finance is authorized to pay the respective consideration to the owner of the real property interests conveyed, certified by the City Attorney to be entitled to the same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: ca6-41t., \d; V)1'1.6X" City Clerk. 2 IlVw1411.--444 ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 15, 2024 Subject: Acquisition of Real Property Rights for the Melrose Avenue Stormwater Drainage Improvement Project. Background: In June 2019, the City applied for VDOT Local Revenue Sharing Funds for the FPS — Melrose Avenue Crossing Street Drainage Improvements Project. In March of 2023, Council authorized the appropriation of these funds. The stormwater improvement project includes the upsizing of approximately 290 LF of a box culvert that runs underneath Melrose Ave NW between Forest Park Blvd NW and Crescent St NW. It also includes 425 LF of stream restoration on Horton's Branch adjacent to Forest Park Academy. This project is the first step to improve flooding in the Forest Park and Schaffer's Crossing areas. In order to construct, operate, and maintain the proposed improvements, the City will need to acquire real property rights from one or more property owners. Considerations: City Council action is necessary to authorize the acquisition of real property rights needed for the FPS — Melrose Avenue Crossing Street Drainage Improvements Project. The real property rights needed are outlined below, but are subject to minor variation of location and extent pending final engineering design details. Funding for acquisition of the real property rights will be available in the FPS — Melrose Avenue Crossing Street Drainage Improvements Project multi-year account (Acct 03-530- 3091). Permanent drainage and temporary construction easements of variable length and width are required to accommodate construction activities and will affect three (3) properties in the general vicinity identified above. The City may also need to acquire various other property rights involving the property listed below and other properties which have not yet been identified for this project. The property that has been identified so far is as follows: Tax Map Address Owner Required Property Parcel Number Rights Temporary 2431117 2719 Melrose Ave Construction NW Stafford Capital LLC Easement and Permanent Drainage Easement 2431123 0 Melrose Ave NW Stafford Capital LLC Permanent Drainage Easement Temporary 2701 Melrose Ave Construction 2431228 NW Stafford Capital LLC Easement and Permanent Drainage Easement Recommended Action: Authorize the acquisition of any real property rights needed to construct the proposed FPS — Melrose Avenue Crossing Street Drainage Improvements Project, including but not limited to the specific property rights identified in the City Council Agenda Report, by negotiation and execution of the appropriate acquisition documents by the City Manager, such documents to be approved as to form by the City Attorney. Bob Cowell, City Manager Distribution: Council Appointed Officers Amelia C. Merchant, Deputy Director of Finance Ross Campbell, P.E., Director of Public Works Ian Shaw, P.E., Stormwater Manager Cassandra L. Turner, Economic Development Specialist Elizabeth Paden, P.E., Stormwater CIP Program Manager David L. Collins, Senior Assistant City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of April 2024. No. 42909-041524. A RESOLUTION approving and adopting the Equal Employment Opportunity Plan for the City of Roanoke. WHEREAS, the City of Roanoke has developed an Equal Employment Opportunity Plan to further strengthen its efforts to build a diverse and inclusive workforce; and WHEREAS, development of an EEO Plan supports the organizations core values and meets the requirement for recipients of certain federal grant funding. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council does hereby approve and adopt the Equal Employment Opportunity Plan for the City of Roanoke in accordance with the recommendation contained in the City Council Agenda Report dated April 15, 2024. ATTEST: City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 15, 2024 Subject: Approval of the Equal Employment Opportunity Plan. Background: The City of Roanoke has developed an Equal Employment Opportunity Plan (EEOP) to further strengthen its efforts to build a diverse and inclusive workforce. The goal of the plan is to assure that no person will be discriminated against or be denied the benefit of any activity, program, or employment process, in any area of employment, including but not limited to: recruitment, advertising, hiring, promotion, transfer, demotion, furlough, termination, rehiring, rates of pay, benefits, development opportunities, and/or other compensation. While these measures are captured in the City's Personnel Operating Procedures, it is important that the City has a comprehensive document that analyzes its employment practices and workforce demographics in order to address and remove potential barriers for all groups of employees and all groups that are seeking employment with the City. Development of an EEOP further supports the City's core values and meets the requirements for recipients of certain federal grant funding. (Example: Recipients of funding from the Department of Criminal Justice Services require certification of an EEOP.) Considerations: City Council action is needed to approve the adoption of the Equal Employment Opportunity Plan. This action supports the City's core values and meets the requirements for recipients of certain federal grant funding. (Example: Recipients of funding from the Department of Criminal Justice Services require certification of an EEOP.) Recommended Action: Adopt the attached resolution approving the adoption of the Equal Employment Opportunity Plan. Bob Cowell, City Manager Distribution: Angelia Vernon, Assistant City Manager Apprentice Christopher L. Parker, Acting Director of Human Resources 111111111. ...40111111V1,'F:#1. ROANOKE CITY OF ROANOKE, VIRGINIA i EQUAL EMPLOYMENT OPPORTUNITY PLAN 2024 „...„,,,,,,,„,t,„ ....___. ....,...,___ „.....„„,,,_.„..._ _,„„,_.,,,..„.„. ,._„__„„,„ _____„: , . „.,„....„.„.__ ...„.. . ___,. .„... ..,„, .....,. ,,_.,_.._.„_... ......„:„„,,,,,,,,,..,,,,:.,„b„. ..:„...,..„„„ . ..,„:...:....,„,„„„. . ., .. .,.:..:,..„.„....:„..„:„ ",_,,,„, . ..,,,..„,„., . . ,::,..,. „_. .. ._ „ . ,,,..,„„,„. ._„ _.,, „..„...,. . .„„,. ..„ . . ...:,,, ,.:„.,,,,,„,„.„„ „,,,s,v,4,,, „,„.„,.. ..„,„„..,.::„:„...„,„:„,,..,„ ,...,.....„,...„•,,,„„.,„,....„„:„._ .. . ,.,., . .. Prepared By „..., .. .,,,..„,.,...,„ x„�_ �,� Department of a Human Resources �- h - �"- - j f , t fj ippowi ROANOKE City of Roanoke, Virginia Equal Employment Opportunity Plan City of Roanoke, Virginia Director of Human Resources/Affirmative Action Officer 215 Church Avenue, Room 212, Roanoke, VA 24011 Telephone: 540-853-2231 • Fax: 540-853-1 21 8 • Email: hr@roanokeva.gov Prepared by: Department of Human Resources 2 TABLE OF CONTENTS EQUAL EMPLOYMENT OPPORTUNITIY COMMITMENT 5 EEO STATEMENT AND POLICY 6 ORGANIZATIONAL STRUCTURE AND RESPONSIBILITIES 8 A. City Personnel Policies and Procedures 8 B. Responsibilities for EEO Implementation 9 C. Dissemination of the City's EEO Plan 11 EEO/UTILIZATION ANALYSIS 12 2024/2025 CITY OF ROANOKE EEO PROGRAM 13 A. Recruitment 13 B. Selection and Hiring 13 C. Training and Development 13 D. Compensation and Benefits 14 E. Performance Evaluation 14 F. Disciplinary Process 14 G. Grievance Procedure 14 H. Affirmative Action Officer 14 I. EEO Complaint Procedure 15 3 Upon request. alternative formats of this document will be produced for persons with disabilities or with limited English proficiency. Please contact Chris Parker, Acting Director of Human Resources and Affirmative Action Officer (540) 853-2231 or via email chris.parker4roanokevagov Previa solicitud, se produciran formatos alternativos de este documento para personas con discapacidades o con dominio limitado del ingles. Comuniquese con Chris Parker, lnterino Director de Recursos Humanos, Coordinador del el EEO Plan (540) 853-2231. 4 IPPRA41P', EQUAL EMPLOYMENT OPPORTUNITY COMMITTMENT ROANOKE The City of Roanoke, Virginia, is fully committed to achieving full compliance with the Equal Employment Opportunity Commission (EEOC) and all related nondiscrimination laws. As a municipality and organization,we endeavor to provide quality services for the benefit of all community members in an equitable manner and prohibit discrimination in all of our Human Resources practices and programs within the City. A diverse workforce reflective of all members of society and our community that brings together the collective, unique perspectives of all employees allows the organization to enhance the public service experience of our citizens and employees. Thus, inspiring creative ideas, leadership styles and promotion of inclusion. An EEO Plan can also help to attract talent and aid the organization in successfully retaining members of our workforce. The Equal Employment Opportunity (EEO) laws prohibit discrimination in hiring practices to include age (except as permitted by law), color, ethnicity, national origin, religion, disability (except as permitted by law), race, sex (except as permitted by law), sexual orientation, gender identity, pregnancy, childbirth or related medical conditions, marital status, status as a veteran or genetic information. The City of Roanoke endeavors through its policies and procedures to in accordance with all EEO Laws. Accordingly, the City of Roanoke, Virginia is committed to taking positive steps toward removing employment barriers that may exist in the city. This EEO Plan is designed to require that all city departments and sub-contractors ensure that all eligible applicants and employees have equal opportunity in all areas of the city's employment-including compensation, recruitment, hiring, retention, training, promotion, working conditions, and benefits. The City of Roanoke also strives to employ a workforce reflective of the community it serves. Providing equal employment opportunities throughout the organization is an important goal and implementing an EEO Plan is a means of attaining that goal. The City will ensure that every manager, supervisor, employee and subcontractor are aware of and applies the intent and spirit of EEOC and other nondiscrimination authorities in performing assigned duties. Every employee and representative of City of Roanoke, Virginia shall perform all official duties and actions in full compliance with the EEOC, applicable statutes, executive orders, regulations, and policies enunciated there under. As established in City Personnel Operating Procedures, the Director of Human Resources is designated as the Affirmative Action Officer and is responsible for ensuring that all matters relating to nondiscrimination are administered effectively. This EEO Plan represents the commitment of the City of Roanoke to guarantee equal employment opportunities for all employees and applicants, and to promote a diverse workforce. In furtherance of this EEO Plan, the City of Roanoke and its various agencies and departments shall take positive measures toward ensuring that equal opportunity is incorporated into all personnel policies and practices. To that end, all personnel policies, practices, and programs shall be administered and implemented in a non-discriminatory manner by all city departments. Furthermore, this EEO Plan and any related policies and programs adopted by the City of Roanoke Department of Human Resources shall be adhered to by all • -,• • r. ents. „4, ! City Manager Da Agency Administrator s EEO STATEMENT AND POLICY It is the policy and practice of the City of Roanoke to assure that no person will be discriminated against. or be denied the benefit of-any activity, program, or employment process, in any area of employment, including but not limited to: recruitment, advertising, hiring, promotion. transfer, demotion, furlough, termination. rehiring, rates of pay. benefits, development opportunities, and/or other compensation. The City of Roanoke is deeply committed to non- discrimination and equal opportunity in all employment actions for qualified persons without regard to age except as permitted by law.. color, ethnicity, national origin, religion, disability except as permitted by law, race, sex except as permitted by law, sexual orientation, gender identity, pregnancy, childbirth or related medical conditions, marital status, or status as a veteran. It is the policy of the City to provide a workplace that is free of harassment for being a member of a protected class, and to prohibit retaliatory action for any protected activity. With this in mind, the following policy is set in place. 1. The City shall consider all qualified applicants for available positions without regard to age except as permitted by law, color, ethnicity, national origin, religion, disability except as permitted by law, race, sex except as permitted by law, sexual orientation, gender identity, pregnancy, childbirth or related medical conditions, marital status, or status as a veteran 2. All recruitment advertisements will include the City's commitment to Equal Employment Opportunity, and job specifications/descriptions should be reviewed periodically and updated as appropriate to properly identify job-related requirements. 3. To seek the best-qualified applicants while promoting equal opportunity in all aspects of employment. 4. Required workplace EEO posters shall be placed and maintained in common employee locations. 5. Advancement to positions of greater responsibility shall be based on an individual's demonstrated performance. 6. Compensation, benefits, job assignments, transfers, promotions, furloughs, employee development opportunities, and discipline shall be administered consistent with federal and state laws, and without bias to race, color, religion, ancestry, national origin, sex, sexual orientation, gender, and gender identity, place of birth, age, or disability. 7. Executive, director. management and supervisory level employees are responsible for implementing this policy and ensuring conformance by subordinates. s. Any City employee, who engages in discrimination of a member of a protected class, or unlawful harassment, may be subject to appropriate discipline. 9. Any supervisory or managerial employee who knows of unlawful discrimination or harassment in the workplace, and fails to take immediate and appropriate corrective action, may be subject to disciplinary action. 6 The City of Roanoke is committed to its Equal Employment Opportunity Policy, and as part of the Equal Employment Opportunity Plan will: 1 . Recruit, hire, train, promote and reclass positions as appropriate in all job classifications without regard to race. color, religion. ancestry. national origin, sex. sexual orientation, gender. gender identification, place of birth, age, or disability: 2. Consider the principles of Equal Employment Opportunity and the intent to further the City`s commitment to workplace diversity, equity and inclusion when making employment decisions: 3. Ensure that all other personnel actions such as compensation, benefits, discipline, City sponsored training, educational tuition assistance, and social and recreational programs are administered without regard to race, color, religion, ancestry, national origin, sex, sexual orientation, gender. gender identification, place of birth, age, or disability: 4. Provide reasonable accommodations for qualified applicants and/or employees with disabilities that will enable them to perform essential job functions: 5. Ensure that employees and applicants are not subjected to intimidation and/or harassment, retaliation. threats, coercion, or discrimination because they have filed a complaint, assisted or participated in an investigation or any other activity, or opposed any unlawful act or practice: 6. Investigate claims of discrimination and unlawful harassment in the workplace: and 7. Promote inclusion and diversity in all levels of the workforce. 7 ORGANIZATIONAL STRUCTURE AND RESPONSIBILITIES The City of Roanoke has a Council-Manager form of government that includes seven (7) City Council members including an elected Mayor. Council is elected 4-year term by the citizens and is the governing body. There are five (5) council appointed positions: City Attorney.. City Clerk, City Manager, Municipal Auditor and School Board. City Council hires a professionally trained public administrator to serve as a chief executive officer and City Manager. Two primary responsibilities of the City Manager is the hiring and management of city employees and the governance of the day-to-day operation of city government. The Department of Human Resources is a department within the City of Roanoke tasked with maintenance of City personnel operating procedures and policies. It implements and monitors the City's EEO Plan, provides administrative assistance to all city departments in the application of the plan. Human Resources ensures reasonable accommodations for all job applicants and is inclusive in its recruitment efforts and advertisements. Human Resources provides a supervisory training program to all supervisors that incorporates the subject of cultural competence and diversity in the workplace; a Diversity and Inclusion series training to all city employees; and a Protecting our Culture series for all employees that discusses critical issues surrounding harassment, discrimination and the protected classes. Human Resources maintains all records of grievance proceedings that allege discrimination, including the nature of the grievances, and the resolution of the grievances. Human Resources is responsible for maintaining employee statistics on race, sex, national origin, disability status, and age by EEO- 4 job category, pay grade, and step to the extent that accurate information is available. A. City Personnel Policies and Procedures The Department of Human Resources develops policies and procedures for personnel administration directly relevant to equal employment opportunities, which apply to: (1 ) all classified, exempt, non-exempt, appointed and temporary employees; and (2) all applicants for employment with the City. Personnel Operating Procedure 1 - Selection and Hiring provides the City a uniform policy when selecting and hiring individuals seeking employment in the classified service of the City; and establishes a consistent and impartial recruiting procedure in order to engage in active efforts to encourage the best qualified applicants to seek employment with the City. Personnel Operating Procedure 2 - Equal Employment Opportunity seeks to identify the best qualified applicants while promoting equal opportunity in all aspects of employment. The policy establishes the Affirmative Action Officer who has the duty and authority to investigate all complaints alleging discrimination in employment of the City of Roanoke. It further defines the responsibility and authority of the Affirmative Action Officer as the Director of Human Resources or other designee of the City Manager. Personnel Operating Procedure 6 - Grievance Procedure provides a fair, detailed process whereby eligible employees may voice complaints concerning certain issues related to their employment with the City and to improve employee management relations through a prompt and fair method of resolving problems. It addresses acts of retaliation as the result of utilizing the grievance procedure; allegations of discrimination on the basis of race, color, ethnicity, religion, political affiliation, age, disability, national origin, sex, marital status, pregnancy, 8 childbirth or related medical conditions, sexual orientation, gender identity, or status as a veteran; and acts of retaliation because the employee has complied with any law of the United States or of the Commonwealth of Virginia, has reported any violation of such law to a governmental authority, or has sought any change in law before the Congress of the United States or the General Assembly. Personnel Operating Procedure 9 - Prohibited Practices policy discourages behavior which is unethical, illegal, in violation of recognized standards of public decency and morality, or reflects adversely on the City service and goes against the organizations values of honesty and integrity, respect for others, accountability, listening and communication, diversity and inclusion, and continuous improvement. Personnel Operating Procedure 15 - Harassment, Discrimination and Bullying establishes the policy of the City to maintain a working environment free from bullying, discrimination, sexual harassment and harassment based on gender, sexual orientation, gender identity, pregnancy, race, ethnicity, national origin, age, disability, religion, or status as a veteran. It further directs the City of Roanoke to promote an atmosphere where all employees are treated with dignity and respect. Personnel Operating Procedure 16 - Classification and Pay establishes that the City's classification and pay plans will be administered fairly and consistently and all positions will be compensated according to duties and responsibilities required in job performance. Personnel Operating Procedure 19 - Preventing Workplace Violence policy demonstrates the City's firm commitment to provide a workplace that is free from acts of violence or threats of violence. In keeping with this commitment, it is the City's policy to prohibit any employee from threatening or committing any act of violence in the workplace, while on duty, while on City-related business, or while operating any vehicle or equipment owned or leased by the City. This policy applies to all employees, including managers, supervisors, and non-supervisory employees. It also applies to third parties, including employee guests, who are on City property. Furthermore, the City has zero tolerance for individuals and employees who make threats, engage in threatening behavior, or commit acts of violence against employees, visitors, guests, or other individuals. Moreover, the City of Roanoke prohibits discrimination in its employment practices, including recruitment, hiring, promotion, demotion, transfer, furloughs, termination, rates of pay and other forms of compensation, selection for training, agency- sponsored social and recreational events, and all other terms, privileges, and conditions of employment. B. Responsibilities for EEO Implementation The City of Roanoke Department of Human Resources currently has the primary responsibility for establishing the City's EEO Plan and implementing the City's EEO Program. The City Attorney's Office assists the Department of Human Resources in the development of the EEO Plan. and supports the EEO Plan in being updated annually. The Plan is reviewed and approved by the City Manager and adopted by the Roanoke City Council. One key to successfully managing a diverse workforce and maximizing the full potential that a diverse group offers is to create a healthy, respectful work environment. Leaders play an exceptionally important role in creating healthy work environments by modeling their own self- awareness and appreciation of differences in the workplace. They are also in the best position 9 to hold all staff accountable for creating a professional atmosphere. City departments, executives, directors. managers, supervisors, and all city employees are responsible for ensuring compliance with the City's EEO Plan. All City employees are responsible for ensuring there are no barriers to equal employment opportunities and for providing a work environment and management practices which support equal opportunity in all terms and conditions of employment. Department of Human Resources is responsible for the following: • Provide specialized advice and counseling to managers.. supervisors, and employees; • Ensure appropriate investigation of cases alleging unlawful workplace harassment and discrimination: • Monitor the procedures and disciplinary actions of all alleged discrimination and harassment cases to ensure that State and Federal policies and procedures are followed: and • Plan and present workshops and training in the areas of hiring practices, diversity, cultural competence, EEO, Americans with Disabilities Act and Amendments Act, and unlawful workplace harassment. Managers and Supervisors are responsible for the following: • Administer the City's policy; • Assure that recruitment for vacancies is handled in a manner consistent with the City's polices; • Ensure that hiring manager's receive appropriate training provided by the City's Department of Human Resources; • Ensure that all city team members receive training in the areas of diversity, cultural competence, EEO, Americans with Disabilities Act and Amendments Act. and unlawful workplace harassment. • Prevent and correct any identifiable illegal discrimination and/or unlawful workplace harassment: • Counsel employees appropriately to prevent and correct illegal discrimination and unlawful workplace harassment; and • Create/maintain work environments free of illegal discrimination and unlawful workplace harassment. Employees are responsible for the following: • Adhere to policies of the City: • Attend all required trainings provided by the City of Roanoke 10 • Encourage reporting of illegal discrimination an/or unlawful workplace harassment: and • Maintain a work environment free of illegal discrimination and unlawful workplace harassment. C. Dissemination of the City's EEO Plan A comprehensive communication of the City's EEO Plan. both internally and externally, is fundamental to the successful implementation of the EEO Program. The City will utilize a variety of effective internal and external formal communication mechanisms to publicize and disseminate its EEO Plan. City Departments with oversight from the Department of Human Resources will ensure that all required EEO posters and policy statements are prominently displayed in conspicuous and accessible locations at City worksites. The City's EEO Plan and policies are to be published on the City's website and can be accessed through the Department of Human Resources's web page for review by employees throughout the year (http://www.roanokeva.gov/230/Human-Resources_). A link will also be available from the City's homepage (http://www.roanokeva.gov). All new employees will be given a copy of the EEO policy statement of commitment. The City will also ensure that all employment advertisements and vacancy announcements state the City is an Equal Employment Opportunity Employer and include the City's Diversity Statement. Written comments addressing the City's Equal Employment Opportunity Plan are encouraged. These comments should be directed to the Affirmative Action Officer/Acting Director of Human Resources. City of Roanoke Department of Human Resources, 215 Church Avenue S.W., Room 215, Roanoke.. Virginia 24011 . All written comments received will be dated and maintained within the Department of Human Resources. Individuals may also email the Department of Human Resources at hr 4 roanokeva_gov. >> EEO/UTILIZATION ANALYSIS As the City of Roanoke strives to enhance its workforce demographics to be reflective of the community it serves. this plan highlights the organizations existing status in terms of representation of these groups in the workforce. This serves as a baseline in order to further support the organizations goal to provide a diverse workforce reflective of all members of society and our community so we can enhance the public service experience of our citizens and employees. In calendar year 2021 , the City's classified workforce numbered 1 .522 and 344 employees - or 22.6% of the workforce - were identified as minorities (See Table 1 ). By calendar year 2022, the City's classified workforce stood at 1 ,501 and the number of classified minority employees increased to 348, or 23.2% of the workforce. Thus, the number of minorities in the City's workforce increased 0.6%. suggesting the City has opportunities to progress in diversifying its workforce. Table 1 - Minority and Gender Representation by Calendar Year Employees 2021 2022 Minority (Racial) 344 348 White 1 .178 1 .1 53 Total 1 ,522 , 1 ,501 Employees 2021 2022 Male 936 917 Female 586 584 Total 1 ,522 1 .501 NOTE: The Department of Human Resources is unable to capture veteran data at this time for the entire workforce. Plans are underway to track and collect this data moving forward. Table 2 shows the number and percent of minority hires by calendar year. Calendar year 2022 showed a slight increase in the percent of minority hires from calendar year 2021 . Based on this data, the City has made some progress in attracting and hiring a more diverse workforce. Table 2- Minority and Gender Hiring by Calendar Year Employees 2021 2022 Minority (Racial) 61 ; 83 White 163 210 Total 224 293 Employees 2021 2022 Male 129 160 Female 95 133 Total 224 293 Employees 2021 2022 Minority (Veterans) 3 3 White 13 18 Male 14 20 ---- Female 2 1 Total Veterans 16 I 21 12 2024-2025 CITY OF ROANOKE EEO PROGRAM The City of Roanoke strives to promote equal employment opportunities for everyone. Ultimately. diversity benefits us all. and the City recognizes diversity as a worthy and attainable goal. The City aspires to employ a workforce that is free of stereotypes and other impediments to equality. When the working population is reflective of the community we serve, traditionally underrepresented groups benefit. the workforce benefits. and overall community and organization benefits. As an employer. the City benefits by hiring individuals with diverse backgrounds, experiences, and ideas. Similarly. our citizens are best served by well-qualified City employees who are representative of the population and can draw upon the inherent strengths of diversity when serving their communities. The City commits to the following efforts in the upcoming 2024-2025 fiscal year A. Recruitment The City will strive to recruit, retain, and develop a highly qualified and diverse workforce. Recruitment is a shared responsibility between the Department of Human Resources and City departments. Human Resources will continue to provide centralized support to city departments to include recruitment strategies and plans for marketing and outreach. And, city departments are unique, and should also develop their own individualized recruitment strategies and plans for marketing and outreach with assistance from the Department of Human Resources. The Human Resources recruitment procedures shall be in place to attract a diverse pool of applicants to all occupational categories. All personnel involved in the recruiting, screening, and selection hiring processes should be properly trained to ensure the elimination and absence of bias in all personnel actions. B. Selection and Hiring City Departments will make hiring decisions based upon an evaluation of their workforce needs and an evaluation of a person's qualifications and ability to satisfactorily perform the essential duties of the position. with or without accommodation, consistent with applicable law, rules, regulations, and if applicable. in accordance with any contractual requirements. Selection procedures shall be designed to ensure that all of the steps are nondiscriminatory and job related. C. Training and Development In accordance with the principles of equal employment opportunity. the City will promote employees based on experience, training, and ability to perform duties of a higher level: and encourage employees to participate in available career advancement activities with the department (e.g.. training programs). Promotion procedures shall be designed with the intent to enhance upward mobility and fully utilize the skills of the existing workforce by encouraging employee development and advancement opportunities. The City offers a variety of in person and online training classes in the areas of cultural competence, diversity and unconscious bias. For instance, new employees are required to take specific classes and training in preventing sexual harassment. civility, and diversity and cultural competency. New managers/supervisors also have a required curriculum and must take specific 13 training classes on cultural competence. diversity and unconscious bias and on appropriate hiring practices. conducting performance evaluations, etc. D. Compensation and Benefits A structured and uniform procedure ensures fairness and equity in the administration of compensation and ensures that all employees receive compensation and benefits without discrimination. Specific criteria related to education. training, and experience are required for salary recommendations above the hiring rate. and consideration is given to salaries of current employees performing similar duties and responsibilities. All benefits and conditions of employment are equally available without discrimination to all classified employees.. which includes leave policies. retirement plans, insurance programs and other terms. conditions, and privileges of employment. E. Performance Evaluation The work performance of each City employee is to be evaluated at least annually. Work planning and performance evaluations must be based on the same set of specific objectives and performance standards established for each job, by both the supervisor and employee. Managers are encouraged to develop procedures for establishing performance standards, and methods for applying them, to ensure that they are free of bias. Conferences should be conducted with each employee to plan the work and to discuss the performance evaluation. Work planning and performance review procedures and documentation formats should be uniform throughout departments. F. Disciplinary Process The disciplinary process is designed to provide management and employees a fair, clear, and useful tool for correcting and improving workplace personnel problems. as well as a process to assist management in handling cases of unacceptable personal conduct in an equitable manner for all employees. There will be a prompt, fair and impartial processing of complaints, and appropriate disciplinary action will be taken against employees who engage in misconduct, including discriminatory practices. G. Grievance Procedure The City has a grievance procedure in place that is applicable to classified employees. The grievance procedure is designed to ensure fair and equitable review of employment complaints. Classified employees who believe they have been the subject of discrimination may seek redress through the grievance process. H. Affirmative Action Officer It is the policy of the City to continuously maintain an appointment for oversight of the City's EEO Plan. The Director of Human Resources per the City's policy shall serve as the Affirmative Action Officer. As such, the Affirmative Action Officer has the responsibility for effectively administering and promoting a program of equal employment opportunity within the City. and providing confidential counseling or consultation for management in the development and implementation the City's EEO plans and programs. and in matters involving EEO concerns, or complaints alleging discrimination. 14 I. EEO Complaint Procedure For Employees: The City of Roanoke's EEO complaint process covers complaints filed by an employee, citizen or group of citizens under EEOC guidelines. EEO law ensures that no person shall be discriminated against on the basis of age (except as permitted by law), color.. ethnicity, national origin, religion, disability (except as permitted by law), race, sex (except as permitted by law), sexual orientation, gender identity, pregnancy, childbirth or related medical conditions, marital status, status as a veteran, genetic information or be excluded from, denied benefits of, or be subjected to discrimination under any service receiving federal financial assistance. Any person who believes they have been mistreated by an unlawful discriminatory practice under EEO has a right to file a formal complaint with the City of Roanoke. The person or organization filing the complaint does not need to be the victim,. but may complain on behalf of another person or group. The preferred method to file a complaint is in writing using the EEO Complaint Form, which is included in the Appendix of this document. Complaints may be sent to the Department of Human Resources or City Attorney's Office. Complaints must be filed within 300 days following the alleged discrimination occurrence. The City will follow the established complaint procedures for EEO and will document actions taken to resolve each complaint in a timely manner. The form for filing complaints is made available online in English and Spanish. Additionally, hard- copies will be provided to the liaison for each department for further dissemination upon request, and will be translated into other languages upon request. What should a complaint look like? Complaints should be in writing and signed and may be filed by mail, fax, in person, or e-mail. However, the complainant may call the City of Roanoke and provide the allegations by telephone, and the City should transcribe the allegations of the complaint as provided over the telephone and send a written complaint to the complainant for correction and signature. A complaint should contain the following information: A written explanation of the alleged discriminatory actions: • The complainant's contact information, including, if available: full name, postal address, phone number, and email address; • The basis of the complaint (e.g., age (except as permitted by law), color, ethnicity, national origin, religion, disability (except as permitted by law), race, sex (except as permitted by law), sexual orientation, gender identity, pregnancy, childbirth or related medical conditions, marital status or status as a veteran; • The names of specific persons and department alleged to have discriminated:: • Sufficient information to understand the facts that led the complainant to believe that discrimination occurred in a program or activity that receives Federal financial assistance; and • The date(s) of the alleged discriminatory act(s) and whether the alleged discrimination is on-going. 15 Further information • Questions. concerns, or comments relating to the EEO Plan or Language Access Plan may be directed to: Chris Parker; Acting Director of Human Resources, 215 Church Avenue, Room 212, Roanoke VA 24011 . • Review written EEO complaints that may be received by the City of Roanoke following the adopted procedural guidelines. Complaints may also be sent to the EEOC directly at: Postal Mail EEOC Local Office 400 N. Eight Street Suite 350 Richmond. VA 23219 Fax 804-592-3799 Public Portal https://publicportal.eeoc.gov/Portal/Login.aspx Questions? 800-669-4000 How does the EEOC gather information? There are no regulatory requirements for how information is gathered, but the EEOC and City of Roanoke. Virginia are required to keep detailed records on how they comply with EEOC. 16 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of April 2024. No. 42910-041524. A RESOLUTION accepting and expressing appreciation for the donation of$530,000 from Roanoke Outside, City of Salem, and Town of Vinton ("Regional Partners") to relocate Wasena Skatepark. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. This Council accepts and expresses its appreciation for the donation of$530,000 from Regional Partners to relocate Wasena Skatepark, all as more particularly described in the City Council Agenda Report, dated April 15, 2024. 2. The City Clerk is directed to forward an attested copy of this resolution to Regional Partners expressing the City's appreciation. ATTEST: 0.0C-d-4:4" 1)7L4.' d/ - City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of April 2024. No. 42911-041524. AN ORDINANCE to appropriate funding Roanoke Outside, City of Salem, and Town of Vinton for the construction of the Wasena Skate Park, amending and reordaining certain sections of the 2023-2024 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2023-2024 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from Third Party Funds 08-620-9187-9004 $ 530,000 Revenues Wasena Skate Park Regional Partners — 08-620-9187-9187 $ 280,000 Roanoke Outside Wasena Skate Park Regional Partners — 08-620-9187-9188 $ 200,000 City of Salem Wasena Skate Park Regional Partners — 08-620-9187-9189 $ 50,000 Town of Vinton Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 15, 2024 Subject: Acceptance and Appropriation of Funds from Regional Partners for the Wasena Skatepark Project. Background: The City's current skatepark, built under Wasena Bridge in the late 1980s, has outlived its useful life as skatepark amenities have evolved over time from vertical ramps to multi-use street elements like rails and steps. In addition, the upcoming Wasena Bridge replacement project will be displacing the skatepark. In 2019, the City Parks and Recreation Department conducted a Skatepark Feasibility Study. As part of the study, City staff engaged stakeholders to determine what criteria should be considered when choosing a new location and which existing City parks meet that criteria. After consideration, Wasena Park was chosen based on available space, proximity to the Roanoke River greenway, nearby parking and on-site available utilities. The new proposed location is approximately 85' west of Wasena bridge. The 85' buffer was selected so that the skatepark could be constructed currently with the Wasena Bridge replacement. Three Regional Partners have stepped forward with contributing cash funds to help implement the skatepark. Roanoke Outside - $280,000 City of Salem - $200,000 Town of Vinton - $50,000 Total - $530,000 The Roanoke Outside contribution will go directly to the installation of a Pump Track feature. The Pump Track, which will be an extension of the skatepark, consists of paved berms in which bicyclists use their momentum to transverse the course. Considerations: City Council approval is required to accept and appropriate funding from the Regional Partners. Recommended Action: Authorize the City Manager to accept the $530,000 from the Regional Partners. Adopt a Budget Ordinance to establish a revenue estimate to accept $530,000 from the Regional Partners and appropriate funding in the same amount into expenditure account 08- 620-9187, Wasena Skate Park. Bob Cowell, City Manager Distribution: Sam Roman, Assistant City Manager Amelia C. Merchant, Deputy Director of Finance Ross Campbell, P.E., Director of Public Works Luke E. Pugh, P.E., City Engineer IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of April 2024. No. 42912-041524. A RESOLUTION authorizing the acceptance of funds from National League of Cities; approving a Memorandum of Understanding(MOU)between the City of Roanoke and National League of Cities; authorizing the execution of necessary documents, upon certain terms and conditions; authorizing the City Manager to execute such MOU; and authorizing the City Manager to take such further action as may be necessary to implement and comply with such MOU. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the Funds from National League of Cities to provide support for a consultant to develop a new childcare incentive program, in the amount of $10,000, all of which is more particularly described in the City Council Agenda Report dated April 15, 2024. 2. The City Manager or his designee is hereby authorized to execute a Memorandum of Understanding between the City of Roanoke and National League of Cities, substantially similar to the one attached to the City Council Agenda Report dated April 15,2024. Such Agreement shall be approved as to form by the City Attorney. 3. The City Manager is hereby authorized to take such further actions and execute such further documents as may be necessary to implement and administer the above-mentioned Memorandum of Understanding, with any such documents to be approved as to form by the City Attorney. ATTEST: dtatai _ City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of April 2024. No. 42913-041524. AN ORDINANCE to appropriate funding from the National League of Cities to the City to fund an outside consultant for assistance with development of a childcare incentive program, amending and reordaining certain sections of the 2023-2024 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2023-2024 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations Program Activities 35-310-8351-2066 $10,000 Revenues NLC Opportunity Initiatie Stipend 35-310-8351-8368 10,000 FY24 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 15, 2024 Subject: Acceptance of a National League of Cities' (NLC) Cities of Opportunity initiative stipend. Background: In 2022, the National League of Cities ("NLC") selected the City of Roanoke ("the City") to participate in a pilot program that would inform and test a new policy and systems compass tool. As a pilot city, Roanoke was part of a small cohort, consisting of 3 "Cities of Opportunity" alumni cities, who piloted the new tool. The cohort focused on using the tool to address issues related to wealth inequity, with Roanoke focusing primarily on policy that would increase childcare access and affordability in the City. After the pilot concluded, the NLC informed Roanoke that it would receive a stipend to help pass and implement the policy it had identified through the pilot process. To that end, the City of Roanoke has been awarded a stipend by the NLC to provide funding to obtain a consultant(s) who will help advance the City of Roanoke's identified policy of developing a new childcare incentive program, through the use of performance agreements, to incentivize businesses to provide supports to increase access to quality, affordable childcare in the City of Roanoke, including, but not limited to, the provision of onsite childcare. The consultant will help the City and its partners determine the development, feasibility, scope, and details of such a performance agreement. A consultant would assist the City of Roanoke in conceptualizing such a performance agreement, and/or in providing additional or alternative potential directions to address childcare access and affordability issues in the City. Considerations: City Council action is needed to accept the NLC award and authorize the City Manager or his designee to execute a Memorandum of Understanding ("MOU") between the NLC and the City. A copy of the MOU is attached to this letter. The stipend is in the amount of $10,000 and is intended to provide support for a consultant. Recommended Action: Accept the award as described above and authorize the City Manager or his designee to execute any required agreements, including the attached MOU, to be approved as to form by the City Attorney. Bob Cowell, City Manager Distribution: Council Appointed Officers Angie O'Brien, Assistant City Manager Marc B. Nelson, Director of Economic Development Amelia C. Merchant, Deputy Director of Finance Laura M. Carini, Senior Assistant City Attorney Brandon Meginley, Financial Stability Specialist Memorandum of Understanding(MOU): National League of Cities Institute's Cities of Opportunity Consulting Grant with City of Roanoke, VA Bob Cowell City Manager City of Roanoke Dear Bob Cowell, Congratulations on your award! The National League of Cities' (NLC) Cities of Opportunity initiative, is pleased to provide$10,000 to City of Roanoke to support the following objective: To obtain a consultant(s)who will help advance the City of Roanoke's identified policy of developing a new childcare incentive program, through the use of performance agreements,to incentivize businesses to provide supports to increase access to quality, affordable childcare in the City of Roanoke, including, but not limited to,the provision of onsite childcare.The consultant will help the City and its partners determine the development, feasibility, scope,and details of such a performance agreement. A consultant would assist the City of Roanoke in conceptualizing such a performance agreement, and/or in providing additional or alternative potential directions to address the childcare access and affordability issue in the City. By accepting this grant, you agree to: • Develop and carry out a scope of work to achieve the aforementioned goal, developed as part of participation in the Policy& Systems Change Compass pilot, using these grant dollars as delineated in the attached scope of work,sent to NLC on October 11, 2023. • Periodically update NLC on their progress, including participation in two learning sessions. • Spend all funds or return to NLC any remaining unused funds by 6/30/2024. Please note that the performance period is from the date of signing through 6/30/2024. Upon receipt of this MOU and other required documents, NLC will initiate disbursal of all funds in a single payment via direct deposit. Cities may choose to: J Receive funds directly from NLC to the city.The city will complete the contractor agreement, W-9 and ACH form, or; ✓ Have funds sent directly to the identified consultants: Katie Horton and Naomi Seiler, in two separate payments, one to each of the consultants.The consultants will complete the contractor agreement, W-9 and ACH form. Funds can be expected to arrive within 10-14 business days after we receive all required documents. Note, please confirm receipt of funds. If you have any questions, please contact me at welter-pegna@nlc.org. Sincerely, Sarah Weller Pegna Program Manager Cities of Opportunity, National League of Cities Institute Attachments: 1.) "Scope of Work" 2.) "Municipal childcare policy/program consultancy" proposal from Katie Horton and Naomi Seiler Memorandum of Understanding (MOU): MOU RECEIPT STATEMENT By signing this document, I acknowledge that I have read and agreed to the grant provisions set forth in this letter for the National League of Cities Institute's Policy & Systems Change Compass Stipend. City of Roanoke, VA Signature Date Name —Authorized Signature Title Municipality NLC Agreement Signature Date NLC 2 Scope of Work Provide a brief descriptor of the Scope of Work this consultant will provide. 1 . Conduct a landscape analysis of childcare needs in the community and current efforts underway by community-based organizations, businesses and government to address such needs 2. Support the City's identified childcare policy objective of developing a "new childcare incentive program to incentivize businesses to provide onsite childcare through performance agreements," by providing examples of how other municipal governments have addressed childcare barriers through performance agreements or other incentive-based structures 3. Provide City staff and its partners a step-by-step guide on how to execute such a program/policy at the local government level, including clear objectives related to community and stakeholder engagement and input, proper assignment of roles and responsibilities, and details related to the mechanics of executing the program 4. Identify additional, or alternative, ways to address childcare needs in the community if, through the consultation process, better or different ideas arise To: Brandon Meginley, City of Roanoke From: Katie Horton and Naomi Seiler Re: Municipal childcare policy/program consultancy Date: March 12, 2024 Thank you very much for discussing this potential opportunity with us last week. Please find below a brief description of how we would propose to accomplish the city's four proposed action items within the stated budget and timeline. 1. Conduct a landscape analysis of childcare needs in the community and current efforts underway by community-based organisations, businesses and government to address such heeds We propose to undertake a search of available literature and reports on childcare in the Roanoke community, as well as conduct up to five (5) interviews with relevant community-based, government, and business leaders to discuss existing resources and unmet need. 2. Support the City's identified childcare policy objective of developing a -new childcare incentive program to incentivi:e businesses to provide onsite childcare through per formance agreements, " by providing examples of how other municipal governments have addressed childcare barriers through performance agreements or other incentive- based structures We would begin by providing context on federal and Virginia-level resources to support childcare access, including the business/provider supports as well as programs and services for families. We would then search for examples of other municipal efforts to address childcare barriers through incentive-based structures. For this portion of the analysis, we would also propose to include state-level examples, since their approaches may be relevant, if modified, at the municipal level. 3. Provide City staff and its partners a step-by-step guide on how to execute such a program policy at the local government level, including clear objectives related to community and stakeholder engagement and input,proper assignment of roles and responsibilities, and details related to the mechanics of executing the program In order to perform this step, we would need to familiarize ourselves with the structure and implementation of other performance agreements that the City of Roanoke has with businesses, and how these have been developed. Working from these prior models, we would develop a roadmap for Richmond that incorporates considerations specific to childcare. Identify additional, or alternative, ways to address childcare needs in the community `i, through the consultation process, better or different ideas arise Childcare access is a complicated policy area, and we agree that often having multiple approaches can help address gaps more effectively than a single approach. We will build on the city analysis GW conducted for Roanoke through NLC in 2023 to identify additional municipal- level approaches to addressing childcare needs. Timeline: Begin March 2024; work complete June 30, 2024 Deliverables: Detailed memo (up to fifteen pages) addressing items 1-4. above. PUBLIC RIGHT OF WAY LOCATED ADJACENT TO OFFICIAL TAX MAP NO: 4220316 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of April 2024. No. 42914-041524. AN ORDINANCE allowing a bus shelter encroachment requested by the Greater Roanoke Transit Company d/b/a Valley Metro("GRTC"),into the public right-of-way adjacent to City-owned property located at 1333 Jamison Avenue, S.E.,bearing Official Tax Map No. 4220316,known as Fire-EMS Station #6, and which bus shelter will be located within the City Right-of-Way upon certain terms and conditions; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Authorization is hereby granted to GRTC to allow the encroachment of a GRTC owned bus shelter to be placed in the City's public right-of-way adjacent to City-owned property located at 1333 Jamison Avenue,S.E.,bearing Official Tax Map No.4220316,known as Fire-EMS Station#6. The encroachment shall be approximately 192 inches in length and 36 inches in width, as more particularly set forth and described in the City Council Agenda Report dated April 15,2024. 2. It is agreed by GRTC that in maintaining such encroachment,GRTC and its grantees, assignees, or successors in interest agree to indemnify and save harmless the City of Roanoke, its officers, agents, and employees from any and all claims for injuries or damages to persons or property, including attorney's fees,that may arise by reason of the above-described encroachment. GRTC agrees that the encroachment shall be removed at any time from the right-of-way upon written demand of the City of Roanoke, and that such placement and removal of the encroachment shall be at the sole cost and expense of GRTC. GRTC agrees that it shall be responsible for the installation, a maintenance, operation, cleaning, repair, restoration, of the encroachment, and it shall replace any damage to the bus shelter, and any damage to the land, caused by the placement and removal of the encroachment, at GRTC's sole cost and expense. 3. GRTC, its grantees, assigns, or successors in interest, shall, for the duration of this permit, maintain on file with the City Clerk's Office evidence of insurance coverage for such bus shelter in an amount not less than $2,000,000 of general liability insurance. The certificate of insurance must list the City of Roanoke, its officers, agents, and employees as additional insureds, and an endorsement by the insurance company naming these parties as additional insureds must be received within thirty(30)days of passage of this ordinance. The certificate of insurance shall state that such insurance may not be canceled or materially altered without thirty (30) days written advance notice of such cancellation or alteration being provided to the Risk Management Officer for the City of Roanoke. 4. The City Clerk shall transmit an attested copy of this Ordinance to the General Manager for GRTC at 1108 Campbell Avenue, S.E., Roanoke, Virginia, 24013. 5. This Ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, and acknowledged by GRTC has been admitted to record,at the cost of GRTC,in the Clerk's Office of the Circuit Court for the City of Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 3 above is on file in the Office of the City Clerk, or until the City requires the removal of such bus shelter, which may be done in the sole discretion of the City by sending written notice to GRTC to remove such bus shelter. In the event this Ordinance is not signed by GRTC and recorded in the Circuit Court Clerk's Office for the City of Roanoke within 90 days from the adoption of this Ordinance,this Ordinance shall terminate and be of no further force and effect. 6. Pursuant to Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk. The undersigned acknowledges that it has read and understands the terms and conditions stated above and agrees to comply with those terms and conditions. GREATER ROANOKE TRANSIT COMPANY D/B/A VALLEY METRO By: Kevin Price, General Manager COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I a Notary Public in and for the State and City aforesaid,do certify that the foregoing instrument was acknowledged before me this day of , 2024, by Kevin Price, General Manager of the Greater Roanoke Transit Company d/b/a Valley Metro. My commission expires: Notary Public SEAL ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 15, 2024 Subject: Authorization of an Encroachment Permit for Greater Roanoke Transit Company t!a Valley Metro (GRTC) Bus Stop Shelter Located at Roanoke Fire-EMS Station #6 in the Right of Way at 1333 Jamison Avenue SE, approximately 124 feet west of 14th Street. Background: The Greater Roanoke Transit Company, t/a Valley Metro (GRTC), in partnership with Ride Solutions and the Department of Housing and Urban Development (HUD), requests an encroachment permit for the installation of a transit bus shelter which will encroach approximately 192 inches in length and 36 inches in width into City right of way, located at 1333 Jamison Avenue SE Tax ID: 4220316, approximately 124 feet west of 14th Street, as shown on the attached plan. GRTC will own and maintain the transit bus stop shelter. This transit bus stop shelter will provide transit service users the option to wait for transit services under cover and out of the weather elements. The transit shelter will be fully compliant with Americans with Disability Act (ADA) regulations. As a condition to being granted the encroachment permit, GRTC will be required to obtain and maintain liability insurance naming the City of Roanoke as an additional insured and to indemnify and hold the public harmless against any and all claims against the City of Roanoke arising out of GRTC's placement of the transit bus stop shelter into the public right of way. Recommended Action: Approve the proposed Ordinance authorizing the encroachment of the transit bus stop shelter described above, owned by GRTC, into the public right of way at the location described on the plan attached to this letter. All necessary documents required for this encroachment are to be approved as to form by the City Attorney. r."1 " Bob Cowell, City Manager Distribution: Council Appointed Officers Angie O'Brien, Assistant City Manager Kevin L. Price, General Manager, GRTC Ronnie E. Parker, Assistant General Manager, GRTC Cassandra L. Turner, Economic Development Specialist il,. -;',./ / _-',,,,,,.7/':-.-.-'''' .,„ . N *,-!!:=',,,,,e4.''.11' / ,,,..''''' dreirif.'''',4'-',,,RP1..;a'1_ ,,,_.,_..-'''' '-' ',„„.. . ,/,..,,,:,,,,,,`' , .ite, \, , -a.ii.;, .// - -- -,-' -4's / .. -..- , ,,,,,„ , „,,,,,,,, '1,/,,, //./ ' /, , .,,,,,,-,:l., :,:iv,-0;E,-*.: ,..,..,,;.' '',,,,,,,...,' —--f-:,';'''' '''',:,,,,'„.4'i:',-.;:'-n-e-,':':-E''-'1- --,,.''.--. y 13333#3ri.nn '. �, ? ,,,-'. / / ,-*''''''''' /--./ ,. , , ,, PUBLIC RIGHT OF WAY LOCATED ADJACENT TO OFFICIAL TAX MAP NO: 4220118 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of April 2024. No. 42915-041524. AN ORDINANCE allowing a bus shelter encroachment requested by the Greater Roanoke Transit Company d/b/a Valley Metro ("GRTC"), into the public right-of-way adjacent to property located at 1302 Jamison Avenue, S.E., bearing Official Tax Map No. 4220118, and which bus shelter will be located within the City Right-of-Way upon certain terms and conditions; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Authorization is hereby granted to GRTC to allow the encroachment of a GRTC owned bus shelter to be placed in the City's public right-of-way adjacent to property located at 1302 Jamison Avenue, S.E., bearing Official Tax Map No. 4220118. The encroachment shall be approximately 192 inches in length and 84 inches in width, as more particularly set forth and described in the City Council Agenda Report dated April 15, 2024. 2. It is agreed by GRTC that in maintaining such encroachment,GRTC and its grantees, assignees, or successors in interest agree to indemnify and save harmless the City of Roanoke, its officers, agents, and employees from any and all claims for injuries or damages to persons or property, including attorney's fees,that may arise by reason of the above-described encroachment. GRTC agrees that the encroachment shall be removed at any time from the right-of-way upon written demand of the City of Roanoke,and that such placement and removal of the encroachment shall be at the sole cost and expense of GRTC. GRTC agrees that it shall be responsible for the installation, maintenance, operation, cleaning,repair, restoration, of the encroachment, and it shall replace any damage to the bus shelter, and any damage to the land, caused by the placement and removal of the encroachment, at GRTC's sole cost and expense. 3. GRTC, its grantees, assigns, or successors in interest, shall, for the duration of this permit, maintain on file with the City Clerk's Office evidence of insurance coverage for such bus shelter in an amount not less than $2,000,000 of general liability insurance. The certificate of insurance must list the City of Roanoke, its officers, agents, and employees as additional insureds, and an endorsement by the insurance company naming these parties as additional insureds must be received within thirty(30)days of passage of this ordinance. The certificate of insurance shall state that such insurance may not be canceled or materially altered without thirty (30) days written advance notice of such cancellation or alteration being provided to the Risk Management Officer for the City of Roanoke. 4. The City Clerk shall transmit an attested copy of this Ordinance to the General Manager for GRTC at 1108 Campbell Avenue, S.E., Roanoke, Virginia, 24013. 5. This Ordinance shall be in full force and effect at such time as a copy, duly signed, sealed,and acknowledged by GRTC has been admitted to record,at the cost of GRTC,in the Clerk's Office of the Circuit Court for the City of Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 3 above is on file in the Office of the City Clerk, or until the City requires the removal of such bus shelter,which may be done in the sole discretion of the City by sending written notice to GRTC to remove such bus shelter. In the event this Ordinance is not signed by GRTC and recorded in the Circuit Court Clerk's Office for the City of Roanoke within 90 days from the adoption of this Ordinance,this Ordinance shall terminate and be of no further force and effect. 6. Pursuant to Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: Cam- - City Clerk. The undersigned acknowledges that it has read and understands the terms and conditions stated above and agrees to comply with those terms and conditions. GREATER ROANOKE TRANSIT COMPANY D/B/A VALLEY METRO By: Kevin Price, General Manager COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I a Notary Public in and for the State and City aforesaid,do certify that the foregoing instrument was acknowledged before me this day of , 2024, by Kevin Price, General Manager of the Greater Roanoke Transit Company d/b/a Valley Metro. My commission expires: Notary Public SEAL ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 15, 2024 Subject: Authorization of an Encroachment Permit for Greater Roanoke Transit Company t/a Valley Metro (GRTC) Bus Stop Shelter Located Across Jamison Avenue From Roanoke Fire-EMS Station #6 in the Right of Way east of 1302 Jamison Avenue, SE, approximately 97 feet west of 14th Street. Background: The Greater Roanoke Transit Company, t/a Valley Metro (GRTC), in partnership with Ride Solutions and the Department of Housing and Urban Development (HUD), requests an encroachment permit for the installation of a transit bus shelter which will encroach approximately 192 inches in length and 84 inches in width into City right of way, located east 1302 Jamison Avenue, SE Tax ID: 4220118, approximately 97 feet west of 14th Street, SE, as shown on the attached plan. GRTC will own and maintain the transit bus stop shelter. This transit bus stop shelter will provide transit service users the option to wait for transit services under cover and out of the weather elements. The transit shelter will be fully compliant with Americans with Disability Act (ADA) regulations. As a condition to being granted the encroachment permit, GRTC will be required to obtain and maintain liability insurance naming the City of Roanoke as an additional insured and to indemnify and hold the public harmless against any and all claims against the City of Roanoke arising out of GRTC's placement of the transit bus stop shelter into the public right of way. Recommended Action: Approve the proposed Ordinance authorizing the encroachment of the transit bus stop shelter described above, owned by GRTC, into the public right of way at the location described on the plan attached to this letter. All necessary documents required for this encroachment are to be approved as to form by the City Attorney. Bob Cowell, City Manager Distribution: a Council Appointed Officers Angela O'Brien, Assistant City Manager Kevin L. Price, General Manager, GRTC Ronnie E. Parker, Assistant General Manager, GRTC Cassandra L. Turner, Economic Development Specialist 4,..-t-'-'---r-i --'' -,-__,**•'--- - ,-;411-44''' '— ,' - t) '1-,.1--;;;AD4---an''' :„-fli"'-''--ifi,'"„ '--.-A, ' _ ---,:"3---rf'";:.-.,--"--;,''. - -- .;-4",,,._,,-- -i4f''''--1'-';'--'-----.'1------1,..4-':-.10-,';`.,-..,7,,,,,,„..','.''i7'-',47,F--1:ii-.t.- :,pIi.:-'4-rt-7.44#-4,.p1.0410-A- t-.t-;':-4,:',..- -- ' - i,t :k--"% sue` # . 71x % p '`. fir' t*rj ,a, - 3 PUBLIC RIGHT OF WAY LOCATED ADJACENT TO OFFICIAL TAX MAP NO: 4012812 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of April 2024. No. 42916-041524. AN ORDINANCE allowing a bus shelter encroachment requested by the Greater Roanoke Transit Company d/b/a Valley Metro ("GRTC"), into the public right-of-way adjacent to property located at 616 Jamison Avenue, S.E.,bearing Official Tax Map No.4012812,which bus shelter will be located within the City Right-of-Way upon certain terms and conditions;and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Authorization is hereby granted to GRTC to allow the encroachment of a GRTC owned bus shelter to be placed in the City's public right-of-way adjacent to property located at 616 Jamison Avenue, S.E., bearing Official Tax Map No. 4012812. The encroachment shall be approximately 192 inches in length and 84 inches in width, as more particularly set forth and described in the City Council Agenda Report dated April 15, 2024. 2. It is agreed by GRTC that in maintaining such encroachment,GRTC and its grantees, assignees, or successors in interest agree to indemnify and save harmless the City of Roanoke, its officers, agents, and employees from any and all claims for injuries or damages to persons or property, including attorney's fees, that may arise by reason of the above-described encroachment. GRTC agrees that the encroachment shall be removed at anytime from the right-of-way upon written demand of the City of Roanoke, and that such placement and removal of the encroachment shall be at the sole cost and expense of GRTC. GRTC agrees that it shall be responsible for the installation, maintenance, operation, cleaning, repair, restoration, of the encroachment, and it shall replace any damage to the bus shelter, and any damage to the land, caused by the placement and removal of the encroachment, at GRTC's sole cost and expense. 3. GRTC, its grantees, assigns, or successors in interest, shall, for the duration of this permit, maintain on file with the City Clerk's Office evidence of insurance coverage for such bus shelter in an amount not less than $2,000,000 of general liability insurance. The certificate of insurance must list the City of Roanoke, its officers, agents, and employees as additional insureds, and an endorsement by the insurance company naming these parties as additional insureds must be received within thirty(30)days of passage of this ordinance. The certificate of insurance shall state that such insurance may not be canceled or materially altered without thirty (30) days written advance notice of such cancellation or alteration being provided to the Risk Management Officer for the City of Roanoke. 4. The City Clerk shall transmit an attested copy of this Ordinance to the General Manager for GRTC at 1108 Campbell Avenue, S.E., Roanoke, Virginia, 24013. 5. This Ordinance shall be in full force and effect at such time as a copy, duly signed, sealed,and acknowledged by GRTC has been admitted to record,at the cost of GRTC,in the Clerk's Office of the Circuit Court for the City of Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 3 above is on file in the Office of the City Clerk, or until the City requires the removal of such bus shelter,which may be done in the sole discretion of the City by sending written notice to GRTC to remove such bus shelter. In the event this Ordinance is not signed by GRTC and recorded in the Circuit Court Clerk's Office for the City of Roanoke within 90 days from the adoption of this Ordinance,this Ordinance shall terminate and be of no further force and effect. 6. Pursuant to Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk. The undersigned acknowledges that it has read and understands the terms and conditions stated above and agrees to comply with those terms and conditions. GREATER ROANOKE TRANSIT COMPANY D/B/A VALLEY METRO By: Kevin Price, General Manager COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I a Notary Public in and for the State and City aforesaid,do certify that the foregoing instrument was acknowledged before me this day of , 2024, by Kevin Price, General Manager of the Greater Roanoke Transit Company d/b/a Valley Metro. My commission expires: Notary Public SEAL ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 15, 2024 Subject: Authorization of an Encroachment Permit for Greater Roanoke Transit Company t/a Valley Metro (GRTC) Bus Stop Shelter Located At The Intersection of Jamison Avenue and 6th Street, SE, in the Right of Way west of and adjacent to property located at 616 Jamison Avenue SE, approximately 70 feet east of 6th Street. Background: The Greater Roanoke Transit Company, t/a Valley Metro (GRTC), in partnership with Ride Solutions and the Department of Housing and Urban Development (HUD), requests an encroachment permit for the installation of a transit bus shelter which will encroach approximately 192 inches in length and 84 inches in width into City right of way, west of and adjacent to property located at 616 Jamison Avenue SE Tax ID: 4012812, approximately 70 feet west of 6th Street, SE, as shown on the attached plan. GRTC will own and maintain the transit bus stop shelter. This transit bus stop shelter will provide transit service users the option to wait for transit services under cover and out of the weather elements. The transit shelter will be fully compliant with Americans with Disability Act (ADA) regulations. As a condition to being granted the encroachment permit, GRTC will be required to obtain and maintain liability insurance naming the City of Roanoke as an additional insured and to indemnify and hold the public harmless against any and all claims against the City of Roanoke arising out of GRTC's placement of the transit bus stop shelter into the public right of way. Recommended Action: Approve the proposed Ordinance authorizing the encroachment of the transit bus stop shelter described above, owned by GRTC, into the public right of way at the location described on the plan attached to this letter. All necessary documents required for this encroachment are to be approved as to form by the City Attorney. Bob Cowell, City Manager Distribution: Council Appointed Officers Angie O'Brien, Assistant City Manager Kevin L. Price, General Manager, GRTC Ronnie E. Parker, Assistant General Manager, GRTC Cassandra L. Turner, Economic Development Specialist g N < < � gs �r Sc' - -i ' i- Vi �r 3 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of April 2024. No. 42917-041524. AN ORDINANCE to appropriate funding from the Commonwealth, federal and private grant for various educational programs, amending and re-ordaining certain sections of the 2023-2024 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2023-2024 School Grant Fund Appropriations be, and the same are hereby, amended and re-ordained to read and provide as follows: APPROPRIATIONS Original Budget Changes Requested Final Budget Personal Services 302 -110-0000 -0000 - 132S -61100-41121 -3 -01 $ 4,341,172.00 $ 166.21 $ 4,341,338.21 28,439.00 Personal Services-Parental Inwl\ement 302 -110- PINV -'0000 - 132S -61100-41121 -3 -01 28,439.00 12 72 1 728, 39.00 Benefits 302 -'110-0000 -0000 - 132S -61100-42204-3 -01 1,725,173.03 Benefits-Parental InwNement 302 -'110- PINV -tom - 132S -61100-42204-3 -01 2,175.64 2,175.64 60,800.00 Professional Deselopment '302 -110-0000 -1000 - 132S -61100-43313-9 -01 60,800.00 288,833.77 Purchased Services 302 -'110-0000 -'moo - 132S -61310-43381 -9 -01 288,833.7734,200.00 Purchased Services-Parental Inwlsement 302 -110- PINV -)000 - 132S -61310-43381 -9 -01 34,200.00 ,200.00 302 -110- PINV -1000 - 132S -61310-44450-9 -01 1,000.00 Travel Internal Printing-Parental Inwhement 23,900.00 Travel 302 -'110-0000 -1000 - 1325 -61310-45551 -9 -00 23,900.00 62,000.00 Leases&Rental Equipment '302 -110-0000 -tom - 132S -61310-45541 -2 -00 62,000.00 2,000.00 Indirect Cost 302 -'boo- INDC -0000 - 132S -boom-62000-0 -00 302,391.00 36 1 39.00 Miscellaneous Other Charges-Parental Inwhement 302 -'110- PINV -0000 - 132S -63200-45583-2 -01 1,290.00 ,1,290.00 Materials&Supplies 302 -110-0000 -'bow - 132S -61100-46613-2 -01 679,600.00 0.00 9,600.00 Materials&Supplies-Parental Inwhement 302 -110- PINV -0000 - 132S -61310-46613-9 -00 9,$ 7 569,500.00 $ 178.93 $ 7,569,500.00 Supplement 302 -110-1305 -'0280 - 359T -61100-41129-3 -01 9,289.36 9,289.36 Social Security 302 -110-'1305 -'0280 - 359T -61100-42201 -3 -01 710.64 710.64g,2gg,36 Supplement 302 -'110-1305 -0210 - 359T -61100-41129-3 -01 9.289.36 280 36 Social Security 302 -110-1305 -0210 - 359T -61100-42201 -3 -01 710.64 1 Supplement 302 -110-1305 -0230 - 359T -61100-41129-3 -01 9,289,369,289.3620 36 302 -110-1305 -0230 - 359T -61100-42201 -3 -01 710.64 SociallSecurity 302 -110-1305 -0150 - 359T -61100-41129-3 -01 9,289.36 9,289.36 Supplement710.64 Social Security 302 -'110-1305 -0150 - 359T -61100-42201 -3 -01 710.640 - 40,000.00 $ 40,000.00 $ $ REVENUE Original Budget Changes Requested Final Budget Federal Grant Receipts 302 -'boo-0000 -0000 - 132S -00000-38010-0 -00 $ 7,560,474.44 178.93 $ 7,5g0,000.00 0,653.37 State Grant Receipts 302 -'boo-'bow -0000 - 359T -00000-32375-0 -00 $ 40,000.00 178 93 $ 7 540,000.00 $ 7,560,474.44 $ Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. - ATTEST: C,[-GC1,4 ap. j- . - - - City Clerk Roanoke ?;, E of the Sthcool d A. PUBLIC it SCHOOLS April 15, 2024 The Honorable Sherman P. Lea Sr., Mayor And members of Roanoke City Council Roanoke, Virginia 24011 Dear Mayor Lea and Members of Council: As a result of official School Board action on Tuesday, April 9, 2024,the Board respectfully requests that City Council approve the following appropriation requests: Revised Appropriation Award Title I, Part A, Improving Basic Programs 2022-23 $178.93 New Appropriation Award Virginia Middle School Teacher Corps 2023-24 $40,000.00 On behalf of the School Board,thank you for your consideration. Sincerely, .--/-c ,A, Rita S. Huffman, M.Ed. School Board Clerk pc: Cecelia Webb(original) Bob Cowell Tim Spencer Amelia Merchant Brent Robertson Eli C.S.Jamison, Ph.D.,Chair • Joyce W.Watkins,Vice Chair Franny Apel • Diane M.Casola • Mark K.Cathey • Michael L. Cherry, II • Natasha N.Saunders 0: (540) 853-2381 I F: (540) 853-2951 I R.O. Box 13145 I Roanoke, VA 24031 I www.rcps,info ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 15, 2024 Subject: A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Background: As the result of official Roanoke City School Board action on Tuesday, April 9 2024, the Board respectfully requests that City Council appropriate funding as outlined in this report. The 2022-23 Title I, Part A, Improving Basic Programs grant provides federal assistance to Roanoke City Public Schools for schools with high numbers or percentages of children from low-income families to help ensure that all children meet challenging academic content and achievement standards. This appropriation adds $178.93 and aligns the total with the revised award amount of $7,560,474.44. The grant period will end September 30, 2024. This is a continuing program. The Virginia Middle School Teacher Corps program provides funding to help school divisions recruit and/or retain qualified middle school mathematics teachers. The program provides the structure and incentives for school divisions to recruit and retain experienced mathematics teachers for middle schools that have been designated as "at risk in mathematics" as a result of being Accredited with Warning in mathematics in the past. There is the opportunity to participate in this program for three years with incentive payments of $5,000 per year, for a total amount of $40,000. The program will be fully reimbursed by state funds and will end May 10, 2024. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. Bob Cowell, City Manager Distribution: Council Appointed Officers Verletta White, Superintendent, RCPS Chris Perkins, Chief Operations Officer, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS Margaret Lindsey, Accounting & Systems Manager Amelia C. Merchant, Deputy Director of Finance David L. Collins, Senior Assistant City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of April 2024. No. 42918-041524. A RESOLUTION confirming the City Manager's appointment of Christopher Lyn Chittum as Acting Assistant City Manager. BE IT RESOLVED by the Council of the City of Roanoke that Council does hereby confirm the City Manager's appointment, as communicated to Council by a letter from the City Manager dated April 15, 2024, of Christopher Lyn Chittum as Acting Assistant City Manager, effective April 16, 2024. ATTEST: deA-eit-;e. c19166t -- City Clerk. OFFICE OF THE CITY MANAGER Noel C.Taylor Municipal Building € 215 Church Avenue,SW,Suite 364 Roanoke,Virginia 24011 ROANOKE 540•853.2333 www.roanokeva.gov April 16, 2024 To: Mayor Lea and Members of Council From: Bob Cowell,Jr., City Manages.:- ' Re: Appointment of Acting Assistant City Manager Mayor and Council Members, as noted in my email dated April 10, Assistant City Manager Brent Robertson provided his Notice of Retirement, effective November 1 and has been re-assigned to complete a number of specific projects by that date. As such, I appointed Chris Chittum Acting Assistant City Manager, effective April 16, 2024, pending Council confirmation. , • PRIDDY ROANOKE CITY COUNCIL RECESSED SESSION APRIL 25, 2024 7:00 P.M. CITY COUNCIL CHAMBER AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge 1. Call to Order— Roll Call. All present. 2. Invocation. Mayor Sherman P. Lea, Sr. 3. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. 4. Welcome and Statement of Purpose. Mayor Lea. The purpose of tonight's meeting is to conduct three separate public hearings: (1) Recommended Budget for the City for Fiscal Year 2023-2024 at 7:00 p.m., or as soon thereafter as the matter may be reached; (2) Proposed 2023 Annual Plan Update to the 2020-2024 5-Year HUD Consolidated Plan; and (3) Proposed Real Estate Tax Rate Increase at 7:10 p.m., or as soon thereafter as the matter may be reached. NOTICE Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. 1 5. Public Hearings: a. Recommended Fiscal Year 2024-2025 City of Roanoke Budget. No action taken. b. Proposed 2023 Annual Plan Update to the 2020-2024 5-Year HUD Consolidated Plan. No action taken. c. Proposed Real Estate Tax Rate Increase. No action taken. 6. Adjourned — 7:50 p.m. 2 The Roanoke Times Account Number Roanoke,Virginia 6012830 Affidavit of Publication Date CITY OF ROANOKE-DEPT OF FINANCE April 16,2024 Attn Lesha VanBuren,Budget Analyst 215 CHURCH AVE SW ROOM 357 ROANOKE,VA 24011 Date Category Description Ad Size Total Cost L 04/24/2024 Any-Virginia ROA BUDGET 2 x 19.75 IN 2,834.35 Publisher of the Roanoke Times I,(the undersigned)an authorized representative of the Roanoke limes,a daily newspaper published in Roanoke,in the State of Virginia,do certify that the annexed notice BUDGET was published in said newspapers on the following dates: 04/16/2024 The First insertion being given... 04/16/2024 Newspaper reference: 0001476261 .tat Billing Representative Sworn to and subscribed before me this 16th Day of April 2024 21 Li -OLC) 220 Notary Public State of Virginia Kimberly Kay Harris County of Hanover NOTARY PUBLIC Commission ex fires Commonwealth of Virginia My p Rag.No.356753 Commission Exp.Jan.31,2025 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU NOTICE OF PUBLIC HEARING CITY OF ROANOKE RECOMMENDED 2024-25 BUDGET Pursuant to Section 15.2-2506,Code of Virginia(1950),as amended,notice is here- by given that on Thursday,April 25,2024 at 7:00 p.m.,or as soon thereafter as the matter may be heard,Roanoke City Council will hold a meeting in City Council Chamber,Noel C.Taylor Municipal Building,215 Church Avenue,S.W.,Roanoke, Virginia,for the purpose of holding a public hearing on the recommended 2024-25 City Budget.All persons who register as set forth below shall be afforded an op- portunity to speak and state their views concerning all aspects of the budget within such reasonable time limits as shall be established by City Council. Writ- ten comments of interested citizens also will be received by the City Clerk at any time prior to the hearing.All persons wishing to address City Council must sign— up with the City Clerk's Office by emailing clerk®roanokeva.gov or by calling (540)853-2541 by 4:00 p.m.on Thursday,April 25,2024. If you are a person with a disability who needs accommodations for this public hearing,please contact the City Clerk's Office,(540)853-2541,by noon,Wednes- day,April 24,2024. Complete copies of the recommended budget will be available for public inspec- tion on and after Monday,April 15,2024,at the City Clerk's Office,Room 456,and the Department of Finance-Management and Budget,Room 459,both offices lo- cated in the Noel C.Taylor Municipal Building,215 Church Avenue,S.W.,Roanoke, Virginia,the Main Public Library located at 706 S.Jefferson Street,Roanoke,Vir- ginia,and at www.roanokeva.gov. The adopted budget will not exceed the revenue and expenditure category amounts. The recommended 2024-25 Budget is summarized in the following revenue and expenditure category amounts as follows: REVENUE ESTIMATES: General Fund: General Property Taxes$165,570,000 Other Local Taxes 98,123,000 Permits,Fees&Licenses 2,496,000 Fines and Forfeitures 717,000 Revenue from Use/Money&Property 1,750,000 Intergovernmental Revenue-State/Federal 88,888,000 Charges for Current Services 20,503,000 Other Revenue 1,059,000 TOTAL-GENERAL FUND$379,106,000 Proprietary Funds: Enterprise Funds: Civic Facilities Fund $14,474,268 Parking Fund $3,891,490 Stormwater Fund$9,200,000 Internal Service Funds: Risk Management Fund $23,835,143 School Fund: General Fund $255,940,000 Food Services Fund $13,320,000 RECOMMENDED EXPENDITURES: General Fund: Community Safety $112,112,192 Economy 99,852,810 Education 50,043,475 Good Government 37,089,686 Human Services 30,666,910 Infrastructure 3,652,285 Livability 21,105,036 Non-Departmental 24,583,606 TOTAL-GENERAL FUND$379,106,000 Proprietary Funds: Enterprise Funds: Civic Facilities Fund $14,474,268 Parking Fund $3,891,490 Stormwater Fund$9,200,000 Internal Service Funds: Risk Management Fund$23,835,143 School Fund: General Fund $255,940,000 Food Services Fund $13,320,000 Given under my hand this 16th day of April,2024. Cecelia F.McCoy,City Clerk 2z NOTICE OF PUBLIC HEARING CITY OF ROANOKE RECOMMENDED 2024-25 BUDGET Pursuant to Section 15.2-2506, Code of Virginia (1950), as amended, notice is hereby given that on Thursday, April 25, 2024 at 7:00 p.m., or as soon thereafter as the matter may be heard, Roanoke City Council will hold a meeting in City Council Chamber, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, for the purpose of holding a public hearing on the recommended 2024-25 City Budget. All persons who register as set forth below shall be afforded an opportunity to speak and state their views concerning all aspects of the budget within such reasonable time limits as shall be established by City Council. Written comments of interested citizens also will be received by the City Clerk at any time prior to the hearing. All persons wishing to address City Council must sign—up with the City Clerk's Office by emailing clerk(a roanokeva.gov or by calling (540)853-2541 by 4:00 p.m. on Thursday, April 25, 2024. If you are a person with a disability who needs accommodations for this public hearing, please contact the City Clerk's Office, (540) 853-2541, by noon, Wednesday, April 24, 2024. Complete copies of the recommended budget will be available for public inspection on and after Monday, April 15, 2024, at the City Clerk's Office, Room 456, and the Department of Finance - Management and Budget, Room 459, both offices located in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, the Main Public Library located at 706 S. Jefferson Street, Roanoke, Virginia, and at www.roanokeva.gov. The adopted budget will not exceed the revenue and expenditure category amounts. The recommended 2024-25 Budget is summarized in the following revenue and expenditure category amounts as follows: REVENUE ESTIMATES: General Fund: General Property Taxes $165,570,000 Other Local Taxes 98,123,000 Permits, Fees & Licenses 2,496,000 Fines and Forfeitures 717,000 Revenue from Use/Money & Property 1,750,000 Intergovernmental Revenue — State/Federal 88,888,000 Charges for Current Services 20,503,000 Other Revenue 1,059,000 TOTAL - GENERAL FUND $379.106.000 Proprietary Funds: Enterprise Funds: Civic Facilities Fund $14.474,268 Parking Fund $3.891.490 Stormwater Fund $9,200,000 Internal Service Funds: $23,835,143 Risk Management Fund School Fund: General Fund $255,940,000 Food Services Fund $13.320,000 RECOMMENDED EXPENDITURES: General Fund:Education $112,112,192 Community Safety 99,852,810 Human Services 50,043,475 Infrastructure 37,089,686 Good Government 30,666,910 Economy 3,652,285 Livability 21,105,036 Non-Departmental 24,583,606 TOTAL - GENERAL FUND $379,106,000 Proprietary Funds: Enterprise Funds: Civic Facilities Fund $14,474,268 Parking Fund $3,891,490 Stormwater Fund $9,200,000 Internal Service Funds: $23,835,143 Risk Management Fund School Fund: General Fund $255,940,000 Food Services Fund $13,320.000 Given under my hand this 16th day of April, 2024. Cecelia F. McCoy, City Clerk NOTE TO PUBLISHER: Please publish in full, block style, with 18 point type for the heading and 12 point type for the body, once in The Roanoke Times Virginia Section on Tuesday, April 16, 2024. Please send publisher's affidavit to: Cecelia F. McCoy, City Clerk Room 456, Municipal Building Roanoke, VA 24011 Please send bill to: Lesha Van Buren, Budget Analyst Department of Management & Budget 215 Church Avenue, S. W., Room 459 Roanoke, VA 24011 , BRRAG (Bus Riders of Roanoke Advocacy Group) City Budget, April 2024 Position Paper busridersofroanoke(&gmail.com ' w ww .brraq.orq Our Priorities , f 1. Please fund Valley Metro fully trt i ' a. We love our bus operators and ,, mechanics, and support their continuing to receive a good wage, with appropriate increases. '� i. We notice that the current budget allocates $2,163,000 to Valley Metro, which is the same amount as last year(page 72). We would like to see a 3% cost-of-living increase of$65,000, to aid Valley Metro in retaining employees and to help fund future hires which seem sorely needed in their accounting and IT departments. b. We are grateful for MetroFLX - please keep the program going - and we want to continue to see increases in service during evening times and on Sundays. Future budgets should account for this. c. We would love for buses to run more frequently (they currently go once an hour) to increase capacity, convenience, and ridership. Future budgets should account for this. 2. Better Bus Stops a. We had a contest featuring sixteen bus stops that were nominated for the "sorriest." (There were more! We had to narrow it down.) We hosted a contest to highlight the issue of our bus stops on social media, which attracted significant attention. b. The stops that concerned people the most were the ones with no sidewalk. This is not Valley Metro's responsibility- it is the city's responsibility. We ask that you pave the way for better bus stops by prioritizing sidewalk improvement along bus routes. We especially noticed problems along Orange Avenue, Ogden Road, Hershberger Road, and Cove Road. c. We also ask that you please work with Valley Metro to increase the number of stops with shelters and benches. Richmond, Virginia recently implemented a push for bus stop improvements. They installed 160 shelters and 225 benches over 5 years. We propose that Roanoke do something similar, but scaled down to fit our city's size (maybe 80 shelters and 110 benches?). i. We've been told that bus shelters cost about $30,000. 80 shelters would come to $2,400,000; over 5 years that comes to $480,000 per year. ii. Bench costs range between $1500 and $2000, so that would come to $220,000 over 5 years/ $44,000 per year iii. That's $524,000 per year, over a 5-year period. 1.4% of the total infrastructure budget ($37,089,686). Very worthwhile investment for this service that serves all Roanokers. iv. Strategic Plan connection: Harmony with Nature and Livable Built Environment v. Climate Action Plan connection: Section 4, p. 80, Policy 3 "Improve public transit routes, hours, frequency, and experience to make it a transportation mode of choice." 1. One point here is "Improve and maintain transit stops with amenities such as shelters, posted schedules, benches, bike racks, and trash cans along all routes, prioritizing highest used routes first." 3. Improvements to Ticketing and technology a. We are concerned about the Information Technology components of the bus service system and believe that Valley Metro's IT department needs greater support. i. The website is woefully out of date; updates are long overdue ii. The app for Valley Metro is pretty good, but STAR Service (the paratransit, which according to the ADA should be as close as possible to regular service) does not have an app. This should change. iii. MetroFLX struggles with accessible ticketing (requiring separate tickets, or cash, disadvantages riders who need multiple-day passes for financial reasons). iv. Overall we are due for a ticketing upgrade: rechargeable cards or the ability to pay with one's phone would bring us into the 20th century, at least. b. We are asking that you consult with Valley Metro about their needs and dedicate money to hiring adequate technology support to run the system in a way that is more user-friendly. Why we think these are important 1. Frequency is freedom. Bus riders tend to be lower-income individuals, and yet they pay a "time tax" because of bus routes that only circulate once an hour. The schedule itself is a significant deterrent to ridership -who can "afford" the time? a. City Plan 2040 calls for a "Liveable Built Environment" including "an integrated, multi-modal transportation system." (A great city deserves great transit!) 2. Buses drive the economy. Studies have shown that"good, dependable transit service provides a tool for upward mobility" (Snyder 2009). For every dollar invested in transit, the economy benefits by $5 (Economic Development Research Group 2020). Other cities that invest in transit have seen significant returns (Hook 2013). a. City Plan 2040 calls for a "Resilient Economy." Surely a resilient economy is one in which workers can get to work via a reliable public transit system. 3. Riders deserve dignity. Bus stops and related infrastructure support a culture of respect for bus riders. We see grandmothers waiting in the rain. We see elders with walkers struggling up steep curbs. We see children standing by the edge of the road as cars rush by at high speeds. Our city is better than this: we must show respect for everyone's dignity by providing decent accommodations. a. City Plan 2040 calls for"Interwoven Equity." This includes "access and opportunities available to all" - surely such access is predicated upon an excellent transportation system that treats people with dignity. 4. Bus riders tend to be people of color. For a city that says we value diversity, it is a very bad look for us to underfund a system that substantially serves our non-white citizens. a. City Plan 2040 calls for"Interwoven Equity." We seek to overcome "barriers that limited opportunity for underserved communities, particularly the African-American community, and eroded trust in institutions." An inadequate bus system does represent a barrier that limits opportunity; we need to strengthen trust in our institutions by offering excellent transportation service. 5. A really good bus system enhances public health. People who take transit tend to walk more, because they walk to and from their bus stops; studies have shown that they are more likely to meet the recommended amount of physical activity (LaChapelle and Frank 2009). Furthermore, inadequate transportation services "can cause patients to miss appointments, which exacerbates medical problems and wastes medical resources" (Litman 2010). Finally, transit-oriented communities have only one-quarter the traffic fatality rate of car-oriented, sprawling areas - another way that buses contribute to public health (Litman 2010). a. City Plan 2040 calls for a "Healthy Community." Buses can help us get there! 6. A really good bus system will help our natural environment. Heil and Pargal (2010) note that air quality is measurably improved by reducing car use through strategies like "a viable public transport system." Thomas Abdallah (2017) calls transit"one of the best and most effective sustainability solutions," because an effective bus system reduces both local air pollution and greenhouse gas emissions that impact the entire globe. a. City Plan 2040 calls for"Harmony with Nature." Buses can help us get there! b. Climate Action Plan: Section 4, p. 80, Policy 3 "Improve public transit routes, hours, frequency, and experience to make it a transportation mode of choice." Why we think it's worthwhile A great city deserves great transit. Are we a great city? Let's show up our peer cities by having the best transit system in the region. This is how we attract young people. This is how we attract business. BRRAG's vision for Roanoke includes excellent transit that attracts all good things to our city, lifts our people out of poverty, and brings health and well being to our citizens. References Abdallah, Thomas. Sustainable Mass Transit: Challenges and Opportunities in Urban Public Transportation. Amsterdam: Elsevier, 2017. Economic Development Research Group. "Economic Impact of Public Transportation Investment: 2020 Update." American Public Transportation Association, April 2020. hops://www.auta.comlwo-contentluuloads/APTA-Economic-Impact-Public-Transit-2020.p Hartman, Laura M., Kathleen M. Wooley, and Ryan C. Tucker. "The case for buses: interdisciplinary ethical arguments in support of strong public transit." Journal of Environmental Studies and Sciences 14 no. 1 (2024): 180-192. Heil, Mark, and Sheoli Pargal. "Reducing Air Pollution from Urban Passenger Transport," Journal of Environmental Planning and Management 43 no. 5 (August 2010): 665-688. Hook, Walter, Stephanie Lotshaw, and Annie Weinstock. "More Development For Your Transit Dollar," 2013. https://itdpdotorq.wpengine.com/wo-content/uploads/2013/11/More-Development-For-Yo ur-Transit-Dollar ITDP.pdf Lachapelle, Ugo, and Lawrence D Frank. "Transit and Health: Mode of Transport, Employer-Sponsored Public Transit Pass Programs, and Physical Activity." Journal of Public Health Policy 30, no. S1 (January 2009): S73-94. https://doi.org/10.1057/jphp.2008.52. Litman, Todd. "Evaluating Public Transportation Health Benefits." American Public Transportation Association. Victoria, BC: Victoria Transport Policy Institute, June 14, 2010. https://apta.com/wp-content/uploads/Resources/resources/reportsandpublications/Docu ments/APTA_Health_Benefits_Litman.pdf. Snyder, Ryan. "The Bus Riders Union Transit Model: Why a Bus-Centered System Will Best Serve U.S. Cities." Labor/Community Strategy Center, April 2009. The Roanoke Times I Account Number I Roanoke,Virginia 6011439 Affidavit of Publication Date CITY OF ROANOKE-PBD April 08,2024 Attn TINA CARR 215 CHURCH AVE ROOM 166 ROANOKE,VA 24011 lIDate Category Description Ad Size dotal Cosh 04/16/2024 Any-Main ROA NOTICE OF PUBLIC COMMENT PERIOD AND PUBLIC HEAF 3 x 17.25 IN 3,649.33 Publisher of the Roanoke Times RECEIVED I,(the undersigned)an authorized representative of the APR 1 2 RECD Roanoke Times,a daily newspaper published in Roanoke,in the lt° K State of Virginia,do certify that the annexed notice NOTICE OF CITY OF MD" , CSVF_O ISPI� PUBLIC COMMENT was published in said newspapers on the following dates: 04/08/2024 The First insertion being given... 04/08/2024 Newspaper reference: 0001475090 Billing Representative Sworn to and subscribed before me this 8th Day of April 2024 - � 1 <YCLL a D Notary Public State of Virginia Kimberly Kay Harris County of Hanover NOTARY PUBLIC My Commission expires rr,mmru,wealth of Virginia Reg,No.356753 Commission Exp.Jan.31,2025 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Public Notices NOTICE OF PUBLIC COMMENT PERIOD AND PUBLIC HEARING CITY OF ROANOKE PROPOSED 2024 ANNUAL PLAN UPDATE TO THE 2020-2024 5-YEAR HUD CONSOLIDATED PLAN The City of Roanoke is seeking public input and comments on a Proposed 2024 HUD Annual Plan (Annual Plan) utilizing funding received from the US Department of Housing&Urban Development(HUD)for the fiscal year beginning July 1,2024 through June 30,2025.The Annual Plan will utilize Community Development Block Grant(CDBG),HOME Investment Partnership Program(HOME),Emergency Solutions Grant(ESG),CARES Act(CDBG-CV), and HOME-ARP funds for the primary purpose of benefitting low to moderate income persons.Effective April 8,2024,a 30-day public comment period will be open from April 8,2024-May 9,2024.Comments on the Proposed Annual Plan may be made by citizens and other interested stakeholders by phone,email,or mail.Interested parties are not required to give identifying information when submitting comments for the 2024 Annual Plan.Written comments on the 2024 Annual Plan will be accepted through Thursday, May 9,2024,at 5:00 p.m.EDT,delivered in person or by letter,at the HUD Community Resources Division Office, Room 305 North, Noel C. Taylor Municipal Building,215 Church Avenue,S.W.,Roanoke VA 24011,or by email to Hope.Browning@roanokeva.gov. During this public comment period,City Council will also hold a public hearing on the Proposed 2024 Annual Plan on Thursday,April 25,2024,beginning at 7:00 pm,or as soon thereafter as the matter may be heard,in the City Council Chamber,4th Floor,Noel C.Taylor Municipal Building 215 Church Ave SW,Roanoke,Virginia.All persons shall be afforded an opportunity to speak and state their views concerning all aspects of the proposed plan.City Council will vote on the Proposed 2024 Annual Plan during a special meeting to be held on Monday,May 13,2024,and authorize the submission of the 2024 HUD Annual Plan to HUD prior to June 1,2024. The 2024 Annual Plan Funding Recommendation Summary will be available for public inspection beginning Monday,April 8,2024,in the Noel C.Taylor Municipal Building in the City Clerk's Office,Room 456 South and the HUD Community Resources Division Office, Room 305 North; and City Library Belmont Branch at 1101 Momingside Street SE,Roanoke;and the Roanoke Redevelopment and Housing Authority,2624 Salem Turnpike,N.W,Roanoke. The 2024 Annual Plan Funding Recommendation Summary is also available on the City's website at httos://www.roanokeva.gov/350/Community-Resource&. The Recommended 2024-2025 HUD Funds Budget is as follows: ESTIMATED REVENUES: CDBG 2024-2024 Entitlement Grant $1,785,245 CDBG Prior Year Carry-over and Program Income 46,320 HOME 2024-2024 Entitlement Grant 576,910 HOME Prior Year Carry-over and Program Income 0 ESG 2024-2024 Entitlement Grant 159,824 ESG Prior Year Carry-over 0 CDBG-CV 2020 Allocation 0 CDBG-CV Prior Year Carry-over and Program Income 69,122 HOME-ARP 2021 Allocation 0 HOME-ARP Carryover 2 296 7 7 TOTAL ESTIMATED REVENUE $4,952,208 RECOMMENDED EXPENDITURES: Housing Development $2,501,821 Neighborhood Development 435,447 Economic Development 40,00 Public Services 307,153 Homeless Services 147,918 HOME ARP Support Services 734,801 Planning and Administration 785.068 TOTAL RECOMMENDED EXPENDITURES $4,952,208 These amounts are estimates based on the previous year's allocations and national funding data.Actual amounts will be adjusted when HUD releases the final allocations. Citizens wishing to address City Council must sign-up with the City Clerk's Office by emailing clerk@roanokeva.gov or by calling(540)853-2541 by 4:00 p.m.,on April 25,2024.Individuals with a disability needing an accommodation should contact the City Clerk's office by 12:00 noon EDT on Friday April 21, 2024. For further information about the public hearing or to comment on or inquire about the Proposed 2024 Annual Plan,contact Hope Browning, Community Resources Administrator at Hooe.Browning@roanokeva.gov or (540)853-6404. The City of Roanoke provides interpretation at no cost for all public meetings, upon request.If you would like to request an interpreter,please let us know at least 24 hours in advance by calling(540)853-1283. La Ciudad de Roanoke proporciona interpretation sin costo por todas citas pUblicas,previa solicitud.Si usted desea solicitor un interprete,haganoslo saber con al menos 24 horas de antelacion por Ilamar(540)853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma,inapoombwa.Iwapo ungependa kuomba mkalimani,tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu(540)853-1283. 540)1283 JY`G.J....�.r�-sr�I J?:s.24 51_.1:LI.�.;..I�..:_.it-'Y_X53.)';� Given under my hand this 8th day of April,2023. Cecelia McCoy,City Clerk NOTICE OF PUBLIC COMMENT PERIOD AND PUBLIC HEARING CITY OF ROANOKE PROPOSED 2024 ANNUAL PLAN UPDATE TO THE 2020-2024 5-YEAR HUD CONSOLIDATED PLAN The City of Roanoke is seeking public input and comments on a Proposed 2024 HUD Annual Plan(Annual Plan)utilizing funding received from the US Department of Housing&Urban Development(HUD)for the fiscal year beginning July 1, 2024 through June 30, 2025. The Annual Plan will utilize Community Development Block Grant (CDBG), HOME Investment Partnership Program (HOME), Emergency Solutions Grant (ESG), CARES Act (CDBG-CV), and HOME-ARP funds for the primary purpose of benefitting low to moderate income persons. Effective April 8,2024,a 30-day public comment period will be open from April 8, 2024 - May 9, 2024. Comments on the Proposed Annual Plan may be made by citizens and other interested stakeholders by phone, email, or mail. Interested parties are not required to give identifying information when submitting comments for the 2024 Annual Plan. Written comments on the 2024 Annual Plan will be accepted through Thursday, May 9, 2024, at 5:00 p.m. EDT, delivered in person or by letter, at the HUD Community Resources Division Office, Room 305 North, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke VA 24011, or by email to Hope.Browning@roanokeva.gov. During this public comment period, City Council will also hold a public hearing on the Proposed 2024 Annual Plan on Thursday,April 25,2024,beginning at 7:00 pm,or as soon thereafter as the matter may be heard, in the City Council Chamber, 4tn Floor, Noel C. Taylor Municipal Building 215 Church Ave SW, Roanoke,Virginia. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of the proposed plan. City Council will vote on the Proposed 2024 Annual Plan during a special meeting to be held on Monday,May 13,2024, and authorize the submission of the 2024 HUD Annual Plan to HUD prior to June 1, 2024. The 2024 Annual Plan Funding Recommendation Summary will be available for public inspection beginning Monday, April 8, 2024, in the Noel C. Taylor Municipal Building in the City Clerk's Office, Room 456 South and the HUD Community Resources Division Office,Room 305 North; and City Library Belmont Branch at 1101 Morningside Street SE,Roanoke; and the Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N.W, Roanoke. The 2024 Annual Plan Funding Recommendation Summary is also available on the City's website at https://www.roanokeva.gov/350/Community-Resources. The Recommended 2024-2025 HUD Funds Budget is as follows: ESTIMATED REVENUES: CDBG 2024-2024 Entitlement Grant $1,785,245 CDBG Prior Year Carry-over and Program Income 46,320 HOME 2024-2024 Entitlement Grant 576,910 HOME Prior Year Carry-over and Program Income 0 ESG 2024-2024 Entitlement Grant 159,824 ESG Prior Year Carry-over 0 CDBG-CV 2020 Allocation 0 CDBG-CV Prior Year Carry-over and Program Income 69,122 HOME-ARP 2021 Allocation 0 HOME-ARP Carryover 2,296,787 TOTAL ESTIMATED REVENUE $4,952,208 RECOMMENDED EXPENDITURES: Housing Development $2,501,821 Neighborhood Development 435,447 Economic Development 40,00 Public Services 307,153 Homeless Services 147,918 HOME ARP Support Services 734,801 Planning and Administration 785,068 TOTAL RECOMMENDED EXPENDITURES $4,952,208 These amounts are estimates based on the previous year's allocations and national funding data. Actual amounts will be adjusted when HUD releases the final allocations. Citizens wishing to address City Council must sign-up with the City Clerk's Office by emailing clerk@roanokeva.gov or by calling (540) 853-2541 by 4:00 p.m., on April 25, 2024. Individuals with a disability needing an accommodation should contact the City Clerk's office by 12:00 noon EDT on Friday April 21, 2024. For further information about the public hearing or to comment on or inquire about the Proposed 2024 Annual Plan, contact Hope Browning, Community Resources Administrator at Hope.BrowningAroanokeva.gov or(540) 853-6404. The City of Roanoke provides interpretation at no cost for all public meetings,upon request. If you would like to request an interpreter,please let us know at least 24 hours in advance by calling(540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas, previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por llamar (540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani,tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu(540) 853- 1283. ' 9'SJ 1S1}?8 u1..,1_ �oyac JS�' iil 8"� U�y cola." J-1 ySl c.J,"4-2 540)l o 1 J ) 853-vk.y LSA\. 13121 J1.v 24 cL1=1-,-, �LrA-.:i li o,l >,vyk 1283 Given under my hand this 8th day of April, 2023. Cecelia McCoy, City Clerk Please publish on Monday, April 8, 2024 in The Roanoke Times. Please publish on Thursday, April 11 , 2024 in The Roanoke Tribune. Publish in full, block style. The size of the title must be 16 font type, with the remainder in 12 font type, this notice may not appear in that portion of the newspaper reserved for legal notices and classified advertisements. For questions regarding this notice contact Katie Kennedy, Department of Planning, Building and Development, 540-853-5481 . Send publisher's affidavit to: Cecelia McCoy, City Clerk Room 456, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 2401 1 -1 536 Send bill to: Katie Kennedy, Manager, Lead Safe Roanoke Dept. of Planning, Building and Development Community Resources Division Room 305 North, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 2401 1 -1 536 The Roanoke Times Account Number Roanoke,Virginia 6012830 Affidavit of Publication Date CITY OF ROANOKE-DEPT OF FINANCE April 08,2024 Attn Lesha VanBuren,Budget Analyst 215 CHURCH AVE SW ROOM 357 ROANOKE,VA 24011 Date Category Description Ad Size Total Cost 04/16/2024 Any-Virginia ROA REAL ESTATE PROPERTY TAX 3 x 7.00 IN 1,516.51 Publisher of the Roanoke Times I,(the undersigned)an authorized representative of the Roanoke Times,a daily newspaper published in Roanoke,in the State of Virginia,do certify that the annexed notice REAL ESTATE PROPERTY TAX was published in said newspapers on the following dates: 04/08/2024 The First insertion being given... 04/08/2024 Newspaper reference: 0001474900 Billing Representative Sworn to and subscribed before me this 8th Day of April 2024 \Aapjeb Notary Public State of Virginia County of Hanover Kimberly KaY Harris My Commission expires NOTARY PUBLIC Commonwealth of Virginia Reg.No.356753 Commission Exp.Jan.31,2025 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Public Notices NOTICE OF PROPOSED REAL PROPERTY TAX INCREASE Pursuant to Section 58.1-3321, Code of Virginia (1950), as amended, notice is hereby given that the City of Roanoke proposes to increase property tax levies. 1.---- Assessment Increase:The total assessed value-of real property,excluding additional assessments due to new construction or improvements to property, exceeds last year's total assessed value of real property by 9.30 percent. 2. Lowered Rate Necessary to Offset Increased Assessment:The tax rate that would levy the same amount of real estate tax as last year, when multiplied by the new total assessed value of real estate with the exclusions mentioned above,would be., $1.1161 per $100.00 of assessed value. This rate will be known as the "lowered tax rate." 3. Effective Rate Increase:The City of Roanoke proposes to adopt a tax rate of$1.22 per$100.00 of assessed value.The difference between the lowered tax rate and the proposed tax rate would be$0.1039 per S100.00, or 8.51 percent. This difference will be known as the "effective tax rate increase."Individual property taxes may, however,increase at a percentage greater than or less than the above percentage. 4. Proposed Total Budget Increase:Based on the proposed real property tax rate and changes in other revenues,the total budget of the City of Roanoke will be less than last year's budget by not more than 1.00 percent or exceed last year's budget by not more than 8.75 percent. A public hearing on the"effective tax rate increase"will be held on Thursday,April 25, 2024, at 7:10 p.m., or as soon thereafter as the matter may be heard, in City Council Chamber, Fourth Floor,Noel C.Taylor Municipal Building, 215 Church Avenue,S.W., Roanoke,Virginia.Citizens wishing to address City Council must sign-up with the City Clerk's Office by emailing clerknroanokeva.gov or calling(540)853-2541 by 4:00 p.m., on April 25, 2024. Citizens who register will be provided information to present their testimony via electronic communication means. A copy of the proposed ordinance is available at roanokeva.gov/cityclerk or by contacting the City Clerk at(540)853-2541 or via email at clerk(a roanokeva.gov.If you are a person with a disability who needs accommodations for this public hearing,please contact the City Clerk's Office,853-2541,by 12:00 noon,Tuesday,April 23,2024. Given under my hand this 1 day of April 2024. Cecelia F.McCoy City Clerk NOTICE OF PROPOSED REAL PROPERTY TAX INCREASE Pursuant to Section 58.1-3321, Code of Virginia (1950), as amended, notice is hereby given that the City of Roanoke proposes to increase property tax levies. 1. Assessment Increase: The total assessed value of real property, excluding additional assessments due to new construction or improvements to property, exceeds last year's total assessed value of real property by 9.30 percent. 2. Lowered Rate Necessary to Offset Increased Assessment: The tax rate that would levy the same amount of real estate tax as last year, when multiplied by the new total assessed value of real estate with the exclusions mentioned above,would be$1.1161 per $100.00 of assessed value. This rate will be known as the "lowered tax rate." 3. Effective Rate Increase: The City of Roanoke proposes to adopt a tax rate of $1.22 per$100.00 of assessed value. The difference between the lowered tax rate and the proposed tax rate would be$0.1039 per$100.00, or 8.51 percent. This difference will be known as the "effective tax rate increase." Individual property taxes may, however, increase at a percentage greater than or less than the above percentage. 4. Proposed Total Budget Increase: Based on the proposed real property tax rate and changes in other revenues, the total budget of the City of Roanoke will be less than last year's budget by not more than 1.00 percent or exceed last year's budget by not more than 8.75 percent. A public hearing on the "effective tax rate increase" will be held on Thursday, April 25, 2024, at 7:10 p.m., or as soon thereafter as the matter may be heard, in City Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Citizens wishing to address City Council must sign-up with the City Clerk's Office by emailing clerkroanokeva.gov or calling(540)853-2541 by 4:00 p.m., on April 25, 2024. Citizens who register will be provided information to present their testimony via electronic communication means. A copy of the proposed ordinance is available at roanokeva.gov/cityclerk or by contacting the City Clerk at(540) 853-2541 or via email at clerk(a�roanokeva.gov. If you are a person with a disability who needs accommodations for this public hearing, please contact the City Clerk's Office, 853-2541, by 12:00 noon, Tuesday, April 23, 2024. Given under my hand this 1st day of April 2024. Cecelia F. McCoy City Clerk Notice to Publisher: Please print as a block ad in the Virginia Section of The Roanoke Times on Monday, April 8, 2024. Please ensure that the block ad occupies at least 1/8 of the page and the title of the block ad is 18-point type. Please send certification of publication to: Cecelia F. McCoy, City Clerk Noel C. Taylor Municipal Building, Room 456 215 Church Avenue, S.W. Roanoke, Virginia 24011 Please send the invoice for publication to: Amelia Merchant, Deputy Director Department of Finance Noel C. Taylor Municipal Building, Room 459 215 Church Avenue, S.W. Roanoke, Virginia 24011 Cecelia Webb From: Ruth Visuete Perez Sent: Monday, April 15, 2024 10:50 AM To: Cecelia Webb;Windsor Nevitt Subject: FW: [EXTERNAL] Property Taxes From: Norma Ardery<jeanardery@gmail.com> Sent: Monday,April 15, 2024 10:16 AM To: City Clerk<City.Clerk@roanokeva.gov> Subject: [EXTERNAL] Property Taxes You don't often get email fromjeanardery@gmail.com. Learn why this is important CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. I am disabled and cannot come to the tax meeting. Please consider the elderly. I am 85 and only have Social Security to live on. My house payment went up over $65 with the last tax increase. Our increases with Social Security cannot meet the tax increases from the City of Roanoke. Thank you for all your consideration regarding the tax increase. Norma Jean Ardery 743 Brandon Ave SW, Roanoke, VA 24015 i