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Council Actions 05-06-24
WHITE-BOYD 42919-050624 City of Roanoke, Virginia CITY COUNCIL INFORMAL SESSION -1114 IOW May 6, 2024 9:00 AM ROAN O KE City Council Chamber 215 Church Avenue, S.W. AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. NOTICE: Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. CALL TO ORDER - ROLL CALL. All Present. Welcome. ITEMS FOR ACTION: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. (7-0) A communication from the City Attorney requesting a Closed Meeting to consult with legal counsel regarding actual litigation, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended. (7-0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFING: FY 2024 - 2025 Budget Study - 30 minutes THE COUNCIL MEETING WILL STAND IN RECESS FOR A CLOSED MEETING; AND THEREAFTER RECONVENE AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. (10:04 A.M.) City of Roanoke, Virginia CITY COUNCIL - 2:00PM ROANOKE City Council Chamber 215 Church Avenue, S.W. 1. CALL TO ORDER - ROLL CALL. All Present. The Invocation was delivered by Bishop Jamaal Jackson, Pastor, ReFreshing Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. CERTIFICATION OF CLOSED MEETING. (7-0) ANNOUNCEMENTS: 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring May 5 - 11, 2024 as Resilience Week. Vice-Mayor Cobb read and resented the proclamation to Mackenzie Chitwood and Decca Knight, Prevention and Wellness Specialists, Roanoke Prevention Alliance. A proclamation declaring May 2024 as National Preservation Month. Council Member Volosin read and presented the proclamation to Katharine Gray, Principal Planner, and Parviz Moosavi, Historic Preservation Planner, City of Roanoke. A proclamation declaring May 2024 as Building Safety Month. Council Member Priddy read and presented the proclamation to Tommy Hahn, Building Commissioner, and Jeffrey White, Codes Compliance Coordinator, City of Roanoke. A proclamation declaring May 2024 as Foster Care Awareness Month. Council Member Sanchez-Jones read and presented the proclamation to Andrae Hash, Marketing Liaison, First Home Care. A proclamation declaring May 2024 as National Cities, Towns and Villages Month. Council Member Moon Reynolds read and presented the proclamation to Bob Cowell, City Manager, and asked for Greene Memorial United Methodist Church to ring the chimes ten times in commemoration of the centennial anniversary. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Mary Frazier, 405 King George Avenue, S. W., appeared before the Council to request the City to adopt a resolution in support of a permanent cease- fire in Israel and Palestine. Thomas Smith, 1120 Ferdinand Avenue, S. W., appeared before the Council and expressed concern with the lack of access to the rear portion of his home. Michael Shasberger, 809 Day Avenue, S. W., appeared before the Council and expressed concern with increased traffic in his neighborhood caused by the Wasena Bridge construction. Paul Tulou, 1133 Winona Avenue, S. W., appeared before the Council and expressed concern and ideas with regard to the Wasena Bridge construction traffic reroute. Ken McLeod, 1125 Winona Avenue, S. W., appeared before the Council and spoke with regard to the Wasena Bridge detour and bike lane issue. Nathaniel Sloan, 1109 Main Street, S. W., appeared before the Council and spoke with regard to Wasena Bridge construction and the subsequent changes to the Wasena business community. Keely Meadows, 5327 Cooper Street, 24019, appeared before the Council to request a petition to support Israel and Palestine. Christina Skillin, 529 Day Avenue, S. W., appeared before the Council and expressed concern with regard to concerns for increased traffic on Day Avenue. Nicholas Williams, 529 Day Avenue, S. W., appeared before the Council and expressed concern with regard to increased traffic on Day Avenue. Ross Campbell, Director, Public Works, provided an update on the flow of traffic on Day, Marshall, Elm and Ferdinand Avenues, S. W. 4. CONSENT AGENDA: APPROVED (7-0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C-1. Minutes of the regular meetings of City Council held on Monday, March 4, 2024, and Monday, March 18, 2024. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2. Request for a Public Hearing to be held on May 20, 2024, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager shall determine, in his discretion, on a proposed utility easement for Shentel to Cross City-Owned Property Located at 710 Williamson Road, N. E., Also Known as Tax Map No. 3024004 to Provide Service for Carilion Health Systems. RECOMMENDED ACTION: Concurred in the request. C-3. A communication from the City Clerk advising of the resignation of Sharon Toliver-Hardy as a member of the Human Services Advisory Board, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-4. A communication from Blue Ridge Behavioral Healthcare, Board of Directors, requesting approval of bylaw updates. RECOMMENDED ACTION: Concurred in the request. C-5. Reports of qualification of the following individuals: Robert Lamour as a member of the Gun Violence Prevention Commission to replace The Honorable Joseph L. Cobb for a term of office ending March 31, 2025; Jackie Clewis as a member of the Board of Trustees, City of Roanoke Pension Plan for a two-year term of office, commencing July 1, 2024 and ending June 30, 2026; Chris Parker as an ex-officio member of the Defined Contribution Board to replace Angelia Vernon, by position; Cedric Wilson as a member of the Human Services Advisory Board to replace Aaron Washington for a term of office ending November 30, 2026; Marc Nelson as a member of the Board of Trustees, City of Roanoke Pension Plan for a four-year term of office, commencing July 1, 2024 and ending June 30, 2028; Marc Nelson as a member of the Western Virginia's Regional Industrial Facility Authority for a three-year term of office, commencing February 4, 2024 and ending February 3, 2027; Jennifer Eddy as a member of the Visit Virginia's Blue Ridge, Board of Directors to replace Stephen Lemon for a one -year term of office commencing July 1, 2024 and ending June 30, 2025; Jason Cromer as a member (Alternate) of the Roanoke Valley Juvenile Detention Center Commission for a four-year term of office, commencing July 1, 2024 and ending June 30, 2028; Letitia Hawkins-Beatty as a member of the Court Community Corrections Program Regional Community Criminal Justice Board to replace Lauren Eichenlaub for a three-year term of office commencing July 1, 2024 and ending June 30, 2027; Elvir Berbic as a member of the Parks and Recreation Advisory Board for a three-year term of office, commencing April 1, 2024 and ending March 31, 2027; Dawn Tanner Erdman as a member of the Roanoke Valley-Alleghany Regional Commission for a three-year term of office, commencing July 1, 2024 and ending June 30, 2027; Gregory St. Clair as a member (Towing Operator) of the Towing Advisory Board to replace Joseph Wood for a term of office ending December 31, 2026; Angela Penn as a member of the Equity and Empowerment Advisory Board for a three-year term of office commencing January 1, 2024 and ending December 31, 2026; Harvey Brookins as a member of the Western Virginia Water Authority for a four-year term of office, commencing July 1, 2024 and ending June 30, 2028; and Catherine Koebel as a member of the Roanoke Arts Commission for a three- year term of office, commencing July 1, 2024 and ending June 30, 2027. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: 1. Transmittal of the Roanoke Valley Regional Cable Television Proposed Fiscal Year 2024 - 2025 Budget. Scott Ramsburg, Cable Access Director, Spokesperson. (Sponsored by the City Manager) Adopted Resolution No. 42919-050624. (7-0) 2. Request of the Roanoke Regional Airport Commission to present its proposed 2024 - 2025 Operating Budget and Proposed Capital Expenditures. Mike Stewart, Executive Director, Spokesperson. (Sponsored by the City Manager) Adopted Resolution No. 42920-050624. (7-0) 3. Presentation of the Roanoke Cultural Endowment update. Shaleen Powell, Executive Director, Spokesperson. (Sponsored by Council Members Sanchez- Jones and Volosin) Received and filed. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: 1. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: A. Acceptance of FEMA Hazard Mitigation Grant Program Funds. Adopted Resolution No. 42921-050624 and Budget Ordinance No. 42922-050624. (6-0, Council Member Volosin was not present when the vote was recorded) B. Acceptance of Community Impact Planning Grant from Virginia Housing for the Riverdale Master Plan. Adopted Resolution No. 42923-050624 and Budget Ordinance No. 42924-050624, as amended. (7-0) COMMENTS OF THE CITY MANAGER. NONE. 2. CITY ATTORNEY: NONE. 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: 1. Inquiries and/or comments by the Mayor and Members of City Council. Council Member White-Boyd announced a Ride for Silence and PedalSafe Roanoke event on May 15, at 6:30 p.m., participants will gather at Cardinal Bicycle in Grandin Village, to pay homage to riders and cyclists who have been injured or killed. Council Member Moon Reynolds announced she accepted the 2024 Star City Supporter Award on behalf of City Council on March 26, at the Gloves not Guns event presented by Boxfit, Inc. Council Member Priddy announced there was legislation in the works that may allow the City to reduce the speed limit from 25 mph to 15 mph, and recognized the citizens that spoke in support of the ceasefire Palestine movement. 2. Vacancies on certain authorities, boards, commissions and committees appointed by Council. Reappointed Laura Carini as a member of the City of Roanoke Finance Board for a two-year term of office, commencing July 1, 2024 and ending June 30, 2026. Appointed Mickhal Clary as a member of the Fair Housing Board for a term of office ending March 31, 2027. Appointed Ilsa Saavedra-Rogan as a member of the Equity and Empowerment Advisory Board to fill the unexpired term of office of Auraliz Quintana ending December 31, 2026. 12. SCHOOL BOARD INTERVIEWS: City Council conducted the following interviews to appoint three Trustees to the Roanoke City School Board for three-year terms of office commencing July 1, 2024. Michael Cherry, II —4:20 p.m. Keri Garnett—4:40 p.m. David Howell — 5:00 p.m. Auraliz C. Quintana — 5:20 p.m. Deidre Trigg — 5:40 p.m. RECESSED - 5:56 P.M. THE COUNCIL MEETING WILL STAND IN RECESS UNTIL MONDAY, MAY 13 AT 2:00 P.M., IN THE COUNCIL CHAMBER, FOR THE ADOPTION OF THE CITY OF ROANOKE RECOMMENDED FISCAL YEAR 2024 - 2025 BUDGET AND ANY OTHER MEASURES DEEMED APPROPRIATE. CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue,S.W.,Suite 452 = Roanoke,Virginia 24011-1536 Telephone: (540)853-2444 Fax (540)853-1145 E-mail: MAYOR@ROANOKEVA.GOV SHERMAN P.LEA,SR. Mayor May 6, 2024 The Honorable Vice-Mayor Joseph L. Cobb and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor Cobb and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies can be found online at www.roanokeva.gov/citycouncil. Sincerely, .-, ate-. . Sherman P. Lea, Sr. Mayor SPL:ctw ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 6, 2024 Subject: A communication from the City Attorney requesting a Closed Meeting to consult with legal counsel regarding actual litigation, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended. The City Attorney requests a Closed Meeting to consult with legal counsel regarding actual litigation, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended. _ - ho 3 - Timothy Spencer, City Attorney Distribution: 0 p CO m ` J OD o rn Z ) a N —I O eu 7J = o CQ O -< m A z C,�- N C) ca 0 ,(4). 7) 0 -< C m C o z o 3 z = m Q. CD Q t dE !4. J i +" -",;, i�• .,...,:-.; `ems t, I r. ? ,.", / ' a 11.roi 4 , ii• l7P7 �b-�_. L'_itl"---..- sY Iry.r 4 . + Ro41 i ' •'a PY a s l 1 - By • - - 3 a a-1- -Z .7■s-, ' L: ' V. s .a �r.aam sass ,�es*an taaa:avisi-"s', 0. bg �a[�a IF r t ; ass.waca ..rare lik . "- suss c aa_� {,':: $ '_. -antes 3 —m " w co Z a 0 co a N (D O q N v C....) p p-0C) .-. n < = U, N �cQ � N co Q°cn m■ W -0, c_ 0.cQ3. a 'cj <D • CO SD 0 /� m ♦y N 00) O © NN -. m 0 W CD ' GO GO cn m CD m U ca o I 0 -0o o' > (a 13 3 NND m O O o)--' v N� 4=6Q � O z 90 o O w -0 a0 ri cQ o 0 3 N o_ O cp o_ 770077-0 D NN vccoC -0 Q n Iv D - N a) (oca 0 COx �w N o 2) a- n k< fp O cn N E O N � a) cog .A O= w aa. D) o E cQ ED Co ( a) o C....) �- N o O = N N O Z I O r7, a E—I 1 CD , 1 i = i i 40%.< 1 C ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 6. 2024 Subject: Request for a Public Hearing to be held on May 20. 2024, at 7:00 p.m.. or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager shall determine. in his discretion, on a proposed utility easement for Shentel to Cross City-Owned Property Located at 710 Williamson Road. NE, Also Known as Tax Map No. 3024004 to Provide Service for Carilion Health Systems. Background: Shentel is requesting an easement to route a new aerial and underground Fiber Optic Cable across the Berglund Center property located at 710 Williamson Road. NE and also known as Tax Map No. 3024004 to support Carillon Health systems. The easement includes 200 feet of Aerial construction to poles belonging to AEP and 34 feet of underground construction between AEP pole #254-637 and Williamson Rd. Right of Way. Recommended Action: Concur in the request. i Bob Cowell. City Manager Distribution: Council Appointed Officers Angie O'Brien. Assistant City Manager Amelia C. Merchant. Deputy Director of Finance Marc Nelson. Director Economic Development Robyn Schon, Director of Civic Facilities Cassandra L. Turner. Economic Development Specialist — , ;--, - 1 i * ‘44,#64.:,,,.__,,,,_.,,..._*,,,a . ,:. t ( , A . '� " a r -- tt < t u s `* 4Er M I� a a `'� , - ^ •; - .'' s ° _ �... i , 4 t i7 7 , "Ai/ 4. 3023001 '4 4 `00 feet of Aerial Construction on AEP Po es 4 't n � a S: r't AEP Pole ' 254-6377 X bury 34 feet to road Right of Way r ,. - - }o k ` -4 ;' _ , o 1/ ,._ ,,Ending @ 37.277233 -79.936071 .> '� `> before entering road Right of WaV o u r if ' all 1'1 ° ten, t ., ' ' ,` Gret r�,e C_ .t . :- >i Re �ii ae g Du"I Construction r 1 w a, de IRAN to c� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov Deputy City Clerk City Clerk RUTH VISUETE-PEREZ Assistant Deputy City Clerk May 6, 2024 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise that Sharon Toliver-Hardy has tendered her resignation as a member of the Human Services Advisory Board, effective immediately. Sincerely, Cecelia F. McCoy, CMC City Clerk Cecelia Webb From: Ruth Visuete Perez Sent: Wednesday, April 24, 2024 2:18 PM To: Cecelia Webb Subject: FW: [EXTERNAL] Re: Human Services Advisory Board From:Sharon Toliver-Hardy<sthardy50@gmail.com> Sent: Wednesday, April 24, 2024 11:07 AM To: Ruth Visuete Perez<ruth.visueteperez@roanokeva.gov> Subject: [EXTERNAL] Re: Human Services Advisory Board CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Hello Ruth, I'm am just seeing this yes I resigned a while ago. I will forward you the email. Sharon On Wed, Apr 24, 2024, 10:52 AM Ruth Visuete Perez <ruth.visueteperez cr,roanokeva.gov> wrote: Hi Ms. Toliver-Hardy, I'm following up concerning my previous email. Please let me know if you intend to resign from the Human Services Advisory Board. If so, please be sure to specify an effective date. Please let me know if you need any additional information or if something has changed. Best regards, Ruth Visuete Perez Assistant Deputy City Clerk City Clerk's Office 215 Church Avenue, S. W. Suite 456 Roanoke, Virginia 24011 i 540-853-2541 ruth.visueteperez(roanokeva.gov From: Ruth Visuete Perez Sent: Thursday, March 21, 2024 9:39 AM To: sthardy50@gmail.com Subject: Human Services Advisory Board Hi Ms. Toliver-Hardy, I understand you may be resigning from the Human Services Advisory Board. All we need is an email indicating you are resigning from the board and specifying the effective date. It can state effective immediately or list a specific date. Please let me know if you need any additional information or if something has changed. Best regards, Ruth Visuete Perez Assistant Deputy City Clerk City Clerk's Office 215 Church Avenue, S. W. Suite 456 Roanoke, Virginia 24011 540-853-2541 ruth.visueteperez@roanokeva.gov 2 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone:(540)853-2541 Fax:(540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA CMC Deputy City Clerk City Clerk lerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 7, 2024 Mark Chadwick Chief Executive Officer Blue Ridge Behavioral Healthcare 301 Elm Avenue, S. W. Roanoke, Virginia 24016-4001 Dear Mr. Chadwick: Your communication recommending approval of the Blue Ridge Behavioral Healthcare Board of Directors, bylaws, was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, May 6, 2024. On motion, duly seconded and unanimously adopted, Council concurred in the request to approve the Board bylaws as above referenced. Sincerely, VU Cecelia F. McCoy, CMC City Clerk Enclosure Blue Ridge Behavioral Healthcare h iletv Office of the CEO January 31, 2024 Mr. Robert Cowell City Manager 215 Church Avenue SW Room 364 Roanoke,VA 24011 Dear Mr. Cowell: Enclosed is an update to Blue Ridge Behavioral Healthcare's bylaws, last amended, December 11, 2011. The attached bylaws were accepted at our regular meeting of the Board, December 12, 2023, by unanimous vote. Article XVI of our current bylaws state, These Bylaws shall be reviewed annually by the Board and may be amended at any regular meeting of the Board by two-thirds vote of those present and voting, notice having been submitted in writing 15 days prior to the meeting, subject to the approval of the governing bodies of the Local Political Subdivisions. Summary of Changes to the Bylaws: • Removed language that separated the board from the entity as a Community Services Board to provide clarity and precision to the document. • Where applicable, reverted back to language in the Code of Virginia. • Article III, Section 5 that details Mechanics of Board members has been removed from bylaws and into a separate policy. No other changes have been made. • Added attendance language for board members into the bylaws. See Article VIII, Section 7. • Article XI, Standing Committees have been removed from bylaws and into a separate policy. The changes have been revised to match current committee structure. The following documents are included • Revised BRBH Bylaws 12.12.2023(needs to be approved by the Roanoke City Council) • For Reference,the following Board policies have also been approved. (do not require approval by Roanoke City Council) o BRBH Electronic Meeting Policy o BRBH Board Appointment Policy o BRBH Standing Committees Policy We respectfully request that you approve the bylaws as submitted. If you have any questions that I may be helpful with, please do not hesitate to contact me at 540-345-9841 at your convenience. Sincerely, (LL:5 M k Chadwick Chief Executive Officer C: Ms. Carol Whitt, Chair, BRBH Board of Directors Enclosure: For Approval: Revised BRBH Bylaws 12.12.23 For Reference: BRBH Electronic Meeting Policy; BRBH Board Appointment Policy; BRBH Standing Committees Policy Executive Offices 301 Elm Avenue,SW Roanoke,VA 24016 (540)345-9841 Fax(540)345-6891 The Community Services Board serving the Cities of Roanoke and Salem,and the Counties of Botetourt,Craig,and Roanoke nyiaws for Approval BYLAWS of BLUE RIDGE BEHAVIORAL HEALTHCARE ARTICLE I - INTRODUCTORY STATEMENTS; NAME Section 1. Background. Blue Ridge Behavioral Healthcare is an operating community services board formed pursuant to and governed by the provisions of Chapter 5(Community Services Boards)of Title 37.2 (Behavioral Health and Developmental Services)of the Code of Virginia, 1950, as amended, (the "Code"). As defined in Section 37.2-100 of the Code, the term `operating community services board" denotes both "the board, the members of which are appointed" by the governing body of the local political subdivisions which established it, and the "organization which provides . . . services, through its own staff or through contracts with other providers." The following bylaws apply to, and govern the administration of Blue Ridge Behavioral Healthcare, hereinafter referred to as the"Board". ARTICLE II—PURPOSE The purpose of the Board is: Section 1. To serve as an operating community services board formed pursuant to Section 37.2-500 et. seq. of the Code, and to oversee and provide a system of comprehensive community mental health, developmental disability, and substance use disorder services for the benefit of the citizens, and be responsible to the governing bodies of the Cities of Roanoke and Salem, and Counties of Botetourt, Craig, and Roanoke("Local Political Subdivisions"). Section 2. To relate and integrate existing and planned programs. Section 3. To assure quality service and continuity of care in the areas of emergency services, case management, prevention, case finding, consultation, diagnosis, treatment, care, training, prescreening, case and rehabilitation, and where current programs are nonexistent or inadequate, establish new programs, subject to the availability of funds appropriated for them, or enter into affiliatory agreements with agencies already providing services for the creation or enhancement of those nonexistent or inadequate services. Section 4. To provide continuing education to the public, ongoing research, training of personnel and evaluation of ongoing programs. ARTICLE III—MEMBERSHIP ON THE BOARD Section 1. Number. The Board shall consist of sixteen (16) members. 1 Bylaws tor Approval Section 2. Manner of Appointment. The Councils of the Cities of Roanoke and Salem, and the Boards of Supervisors of the Counties of Botetourt and Roanoke, shall each appoint three Members of the Board, while the County of Craig shall appoint one Member of the Board (the "Local Political Subdivisions Appointees"). The Board shall further nominate three persons to serve as Members of the Board ("Board Nominees"), who must be appointed by the five Local Political Subdivisions in the manner provided in Section 5 of this Article ("Board Nominee Appointees") (Local Political Subdivision Appointees and Board Nominee Appointees are hereinafter collectively referred to as"Appointees"). Furthermore, if the immediate past Chair of the Board is not reappointed as an Appointee by virtue of the fact that they are ineligible to serve another term pursuant to Section 4 of this Article, then they shall serve as an advisor to the Board for an additional one year term and shall be entitled to attend all Board meetings, but shall not have a vote. Section 3. Composition of the Board. a. In General. The Local Political Subdivisions shall endeavor to appoint Appointees and the Board shall endeavor to nominate Board Nominees which are broadly representative of the Local Political Subdivision communities. Prior to making any appointment to the Board,the appointing authority shall disclose and make available to the public the names of those persons being considered for appointment. b. Persons Specifically Included. Notwithstanding the generality of the forgoing, in accordance with Section 37.2-501 of the Code, at any one time, one-third of the Board Members shall be identified clients or former clients, or family members of clients or family members of former clients, and at least one Board Member shall be a client receiving services. c. Local Political Subdivision Official Representation on Board. The Board shall not be composed of a majority of local government officials which are either elected or appointed. Nor shall any Local Political Subdivision be represented by Appointees to the Board by more than two local government officials which are either elected or appointed. d. Nongovernmental Service Provider Representation on Board. In general, no employee or board member of an organization which receives funding from Blue Ridge Behavioral Healthcare shall be appointed a Member of the Board; provided, however, nothing shall preclude any member of the Board from serving as an officer, employee, board member, or in any other capacity for Blue Ridge Behavioral Healthcare, Inc., nor any other similar organization organized and controlled by the Board. Section 4. Term. Each Board Member shall serve for a term of three years,which term shall begin on the first day of January of the year of appointment. The Board Members' terms shall continue to be staggered in an effort to ensure that no more than six Board Members' terms expire in any given year. No person shall be eligible to serve as a Board Member for more than three successive three-year terms, provided that a person who is 2 Bylaws for Approval appointed to fill a vacancy on the Board may serve three additional successive terms after the term in which the vacancy was created terminates. Section 5. Mechanics of Appointment. See the Board's separate Board Member Appointment Policy which can be found at the principal office of the Board. ARTICLE IV- POWERS AND DUTIES OF THE BOARD In accordance with Section 37.2-504 of the Code.the Board shall have the following powers and duties,: Section 1. Review and evaluate all existing and proposed public community mental health, developmental disabilities, and substance use disorder services and facilities available to serve the community and such private services and facilities as receive funds through it and advise the local governing bodies of the political subdivisions that established it as to its findings. Section 2. Pursuant to Va. Code § 37.2-508, submit to the governing body of each political subdivision that established it, an annual performance contract for community mental health, developmental disabilities, and substance use disorder services for its approval prior to submission of the performance contract to the Virginia Department of Behavioral Health and Developmental Disability Services ("Department"). Section 3. Within amounts appropriated therefore, provide such services as may be authorized under such performance contract. Section 4. In accordance with its approved performance contract, enter into contracts with other providers for the delivery of services or operation of facilities. Section 5. Make policies concerning the delivery of services or operation of facilities under its direction or supervision, subject to applicable standards, policies or regulations promulgated by the State Board of Behavioral Health and Developmental Services ("State Board"). Section 6. Appoint and prescribe the duties of an executive director of community mental health, developmental, and substance abuse services, who meets the minimum qualifications established by the Department. The compensation of the executive director shall be fixed by the operating board within the amounts made available by appropriation for this purpose. The executive director shall serve at the pleasure of the operating board and be employed under an annually renewable contract that contains performance objectives and evaluation criteria. Section 7. Prescribe a reasonable schedule for fees for services provided by personnel or facilities under the jurisdiction or supervision of the board and establish procedures for the collection of the same. All fees collected shall be included in the performance contract submitted to the local governing bodies pursuant to subdivision 2 of this subsection and Va. Code § 37.2-508 and shall be used only for community mental health, developmental 3 Bylaws for Approval disabilities, and substance use disorder purposes. The board shall institute a reimbursement system to maximize the collection of fees from persons receiving services under its jurisdiction or supervision consistent with the provisions of Va. Code § 37.2-511 and from responsible third-party payors. The board shall not attempt to bill or collect fees for time spent participating in involuntary commitment hearings pursuant to Va. Code § 37.2-814. Section 8. Accept or refuse gifts, donations, bequests or grants of money or property from any source and utilize the same as authorized by the governing bodies of the political subdivisions that established it. Section 9. Seek and accept funds through federal grants. In accepting such grants,the board shall not bind the governing bodies of the political subdivisions that established it to any expenditures or conditions of acceptance without the prior approval of such governing bodies. Section 10. Have authority, notwithstanding any provision of law to the contrary, to disburse funds appropriated to it in accordance with such regulations as may be established by the governing bodies of the political subdivisions that established it. Section 11. Develop joint annual written agreements, consistent with policies and procedures established by the State Board, with local school divisions; health departments; boards of social services; housing agencies, where they exist; courts; sheriffs; area agencies on aging; and regional Virginia Department for Aging and Rehabilitative Services offices. The agreements shall specify what services will be provided to clients. All participating agencies shall develop and implement the agreements and shall review the agreements annually. Section 13. Take all necessary and appropriate actions to optimize the involvement and participation of clients and family members of clients in policy formulation and services planning, delivery, and evaluation. Section 14. Institute, singly or in combination with other operating community services boards, administrative policy boards, local government departments with policy-advisory boards, or behavioral health authorities, a dispute resolution mechanism that is approved by the Department. The dispute mechanism enables clients and family members of clients to resolve concerns, issues, or disagreements about services without adversely affecting their access to or receipt of appropriate types and amounts of current or future services from the board. Section 15. Notwithstanding the provisions of Va. Code § 37.2-400 or any regulations promulgated thereunder, release data and information about individual clients to the Department so long as the Department implements procedures to protect the confidentiality of such information. Section 16. Notwithstanding any provision of law to the contrary, to receive state and federal funds directly from the Department and act as its own fiscal agent, when authorized to do so by governing bodies of the political subdivisions that established it. 4 Bylaws for Approval ARTICLE V- POWERS EXPRESSLY NOT GRANTED The Board shall not have the power to bind the current or any future governing body of the Local Political Subdivisions, or the Local Political Subdivisions themselves, for any debt or other obligation of Blue Ridge Behavioral Healthcare. ARTICLE VI —OFFICERS Section 1. Officers. The Officers of the Board shall be Chair,Vice-Chair,Treasurer and Secretary each of whom shall have such powers and duties as generally pertain to such respective offices, as well as such powers and duties as from time to time may be conferred upon them by the Board, and which shall specifically include, but not be limited to, the powers, duties and responsibilities set forth hereinafter in this Article VI. Section 2. Chair. The duties of the Chair shall be: a. To preside at all meetings of the Board and the Executive Committee. b. To appoint all committees deemed necessary for the operation of the Board as authorized by the Board. c. To work closely with the Executive Director and staff. d. To perform any other duties determined by the Board. Section 3. Vice-Chair. The duties of the Vice-Chair shall be: a. To perform the duties of the Chair in his/her absence. b. To perform any other duties as assigned by the Board or the Chair. Section 4. Treasurer. The duties of the Treasurer shall be: a. To perform the duties of the Chair in the absence of the Chair and the Vice- Chair. b. To perform any other duties as assigned by the Board or the Chair. Section 5. Secretary. The duties of the Secretary shall be: a. To perform the duties of the Chair in the absence of the Chair, the Vice- Chair, and the Treasurer. b. To ensure that accurate records of all Meetings of the Board are maintained. c. To perform any other duties as assigned by the Board or the Chair. 5 Bylaws for Approval ARTICLE VII —NOMINATIONS, ELECTION, AND TERMS OF OFFICE Section 1. Nominating Committee. A Nominating Committee will be established and appointed by the Board in time to make recommendations to the Board with regard to a slate of prospective officers at least 30 days prior to the end of each calendar year. The Nominating Committee shall submit the name of at least one nominee for each of the offices of Chair, Vice Chair, Treasurer, and Secretary at the December meeting of the board at which meeting the election of officers of the board shall be held. Members of the nominating committee shall be eligible for nomination, but no member shall be nominated whose consent to serve has not first been obtained. A majority of those present and voting shall constitute an election. Section 2. Election of Officers. The Board shall elect its officers at the last meeting preceding the new calendar year. A majority of those present and voting shall constitute an election. Section 3. Term of Office. The term of office shall begin on January 1 and shall be for one year. No officer may serve more than two consecutive terms in the same office. Section 4. Vacancies. Any vacancy occurring in the officers shall be filled by the Board. ARTICLE VIII —MEETINGS OF THE BOARD Section 1. Regular meetings. Regular meetings shall be held at a time to be determined by the Board. Section 2. Special meetings. Special meetings may be called by the Chair or upon written request of three Members of the Board. Section 3. Quorum and Voting. The quorum for all Board meetings shall be the majority of the directors currently serving. In making any recommendation, adopting any plan, or approving any proposal, action shall be taken by a majority vote of board members participating and voting. Upon the request of any member,the vote of each member on any issue shall be recorded in the minutes. All votes of the board shall be taken during public meetings, and no vote shall be taken by secret or written ballot or proxy. Section 4. Executive Committee Meetings, The Executive Committee shall meet at the discretion of the Chair. Section 5. Executive Committee Quorum. The quorum for all Executive Committee meetings shall be a majority of the Committee. Section 6. VFOIA. All meetings shall be open to the public except as provided under the Virginia Freedom of Information Act, as amended ("VFOIA"). Pursuant to VFIOA, "meeting'. or"meetings" means the meetings including work sessions, when sitting 6 Bylaws for Approval physically, or through electronic communications means as permitted by the VFOIA, as a body or entity, or as an informal assemblage of(i) as many as three members or(ii) a quorum, if less than three, of the constituent membership, wherever held, with or without minutes being taken, whether or not votes are cost, of any public body. The board has adopted a policy based on VFOIA that if approved by the board chair based on specific circumstances allows members to use remote participation. Section 7. Meeting Attendance. All Board Members are expected to attend board meetings, assigned committee meetings, and special meetings on a consistent basis. ARTICLE IX—COMMITTEES Section 1. Executive Committee. The elected officers of the Board and the immediately preceding Chair of the Board shall constitute the Executive Committee. If the immediately preceding Chair is no longer an appointed board member, they shall not have a vote in the Executive Committee. In addition, if no Local Political Subdivision Appointee appointed by a given Local Political Subdivision has been elected an officer of the Board (the "Unrepresented Local Political Subdivision"), then one Local Political Subdivision Appointee appointed by such Unrepresented Local Political Subdivision shall also serve on the Executive Committee. The Chair and Secretary of the Board shall be, respectively, Chair and Secretary of the Executive Committee. A. Duties. It shall be the duty of this committee to conduct the necessary business between meetings of the Board. All actions taken shall be subject to ratification at the next regular meeting of the Board. B. Annual Evaluation. It shall be the duty of this committee to conduct an annual evaluation of the Executive Director for presentation to the full Board and to act for the Board in contract negotiations with the Executive Director. Section 2. Other Committees of the Board. The Board may, by resolution adopted by a majority of the entire Board, establish and appoint other standing committees. The Chair shall appoint the chairperson of each committee. Each committee so appointed shall consist of three (3) or more Board Members and, to the extent provided in the resolution establishing it, and shall have all the authority of the Board, except as to the following matters: A. the filling of vacancies on the Board or on any committee; B. the amendment or repeal of the bylaws or the adoption of new bylaws; C. the amendment or repeal of any resolution of the Board; D. the fixing of compensation of any Officer for serving on the Board or any committee. 7 Bylaws for Approval ARTICLE X—INDEMNIFICATION Section 1. Indemnification of Officers and Directors. Blue Ridge Behavioral Healthcare shall indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (including an action or suit by or in the right of Blue Ridge Behavioral Healthcare to procure a judgment in its favor) by reason of the fact that they are or were a director or officer of Blue Ridge Behavioral Healthcare or is or was serving at the request of Blue Ridge Behavioral Healthcare as a director or officer of a corporation, partnership,joint venture, trust or other enterprise, against judgments, fines, amounts paid in settlement, and expenses (including attorneys'fees) actually and reasonably incurred by them in connection with such action, suit or proceeding except only in relation to any claim, issue or matter as to any person shall have been finally adjudged to be liable for their gross negligence or willful misconduct. Each such indemnity shall inure to the benefit of the heirs, executors and administrators of such person. Section 2. Qualification for Indemnification. Any indemnity under subsection (1)above shall (unless authorized by a court) be made by Blue Ridge Behavioral Healthcare only as authorized in the specific case, upon a determination that the director or officer was not guilty of gross negligence or willful misconduct in the performance of their duty, and, in case of a settlement, that such settlement was, or if still to be made is, consistent with such indemnity, and the best interests of Blue Ridge Behavioral Healthcare. Such determination shall be made (i) by the Board by a majority vote of a quorum consisting of directors who were not parties to such action, suit or proceeding, or(ii) if such a quorum is not obtainable, or, even if obtainable, a quorum of disinterested directors so directs, by independent legal counsel in a written opinion. If the determination is to be made by the Board, it may rely, as to all questions of law, on the advice of independent counsel. Section 3. Expenses of Defense. Expenses incurred in defending an action suit or proceeding, whether civil, administrative or investigative, may be paid by Blue Ridge Behavioral Healthcare in advance of the final disposition of such action, suit or proceeding as authorized by vote of the persons provided in subsection (2)of this section, upon receipt of an undertaking by or on behalf of the director or officer to repay such amount unless it shall ultimately be determined that they are entitled to be indemnified by Blue Ridge Behavioral Healthcare as authorized in this section. Section 4. Nonexclusive Right of Indemnification. The right of indemnification provided by this section shall not be exclusive of any other rights to which any director or officer may be entitled, including any right under policies of insurance that may be purchased and maintained by Blue Ridge Behavioral Healthcare or others, even as to claims, issues or matters in relation to which Blue Ridge Behavioral Healthcare would not have the power to indemnify such director or officer under the provisions of this section. 8 Bylaws for Approval Section 5. Insurance. Blue Ridge Behavioral Healthcare may purchase and maintain, at its sole expense, insurance against all liabilities or losses it may sustain in consequence of the indemnification provided for in this section, in such amounts and on such terms and conditions as the Board of Directors may deem reasonable. ARTICLE XI -CLIENT INVOLVEMENT It shall be the policy of this Board to encourage, and be receptive to, client involvement. Meetings of the Board shall be open to the public. Liaison with identified client groups will be maintained to facilitate optimum client involvement. Periodic communications will be made available to the public via email and postings on the Blue Ridge Behavioral Healthcare website. ARTICLE XII -CONFLICT OF INTEREST Whenever a Board Member or Committee member has cause to believe that a matter to be voted upon would involve him in a conflict of interest, he or she shall comply with the provisions of the Virginia Comprehensive Conflict of Interest Acts, Sections 2.1-599, et seq., of the Code. ARTICLE XIII —PARLIAMENTARY PROCEDURES Robert's Rules of Order, Newly Revised, shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these Bylaws. ARTICLE XIV-AMENDMENTS These Bylaws shall be reviewed annually by the Board and may be amended at any regular meeting of the Board by two-thirds vote of those present and voting, notice having been submitted in writing 15 days prior to the meeting, subject to the approval of the governing bodies of the Local Political Subdivisions. Reviewed and accepted with indicated changes at a regular meeting of the Board, December 14, 2023, by unanimous vote. Marty Francis, Secretary 9 Electronic Meeting Policy ELECTRONIC MEETINGS AND BOARD MEMBER ELECTRONIC PARTICIPATION POLICY of BLUE RIDGE BEHAVIORAL HEALTHCARE ARTICLE 1 PURPOSE The purpose of this policy is to provide guidance for the members of the Board who request electronic attendance at a meeting of the Board or a Standing or Ad Hoc Committee. ARTICLE 2 POLICY This Virtual Meetings and Board Member Electronic Participation Policy(this"Policy") is adopted pursuant to the authorization of Va. Code § 2.2-3708.2 and is to be strictly construed in conformance with the Virginia Freedom of Information Act(VFOIA),Va. Code §§ 2.2-3700- 3715. This includes provisions on allowing all-virtual meetings,circumstances under which an all-virtual meeting will be allowed, and requests for remote participation by individual members of the Board. This Policy shall be applied strictly and uniformly,without exception,to the entire membership, and without regard to the identity of the member requesting remote participation or the matters that will be considered or voted on at the meeting. This Policy shall also apply uniformly and with equal force to smaller entities or subcommittees created by the Board to perform designated functions or advise the public body. Such entities are not permitted to adopt an additional all-virtual and remote participation meeting policy. (§ 2.2-3708.3(D)) ARTICLE 3 DEFINITIONS (a) "Board"means the Blue Ridge Behavioral Healthcare and its Standing and Ad Hoc committees. (b) "Member"means any member of the Board. (c) "Remote participation", "remotely participate,"or"participate remotely" means participation by a member of the Board via telephonic,video,or other audio or combined audio and video electronic communication method where the member is not physically assembled with the other members of the Board. (d) "Meeting"means a meeting as defined by Va. Code § 2.2-3701. (e) "Notify","notifies," or"Notice"for purposes of this policy,means actual notice,including,but not limited to,email,text,telephone, or in-person notice. 1 Electronic Meeting Policy (f) "State of Emergency Electronic Meeting" is a meeting where all members attend electronically because it has been declared unsafe to meet in person due to a state of emergency as declared by the Governor in accordance with Va. Code §44-146.17 or the localities served by the Board have each declared a local state of emergency pursuant to Va. Code §44-146.21. (g) "All Virtual Meeting" is a setting where all members attend electronically. (h) "Remote Participation Meetings" allow some members to participate remotely via telephone or video conferencing services when a quorum is physically assembled. (i) "Subcommittees"are committees composed of some board members, and this policy includes any entity created by the public body to perform designated functions or advise the public body. ARTICLE 4 GENERAL VIRTUAL MEETINGS STANDARDS The following requirements must be met for all virtual meetings,remote access meetings, and state-of-emergency meetings uniformly: Section 4.1 A maximum of 2 or 25% (whichever is greater,rounded to the nearest whole number)of the meetings per year may be scheduled to be held virtually,and these may not be consecutive. (§ 2.2-3708.3(C)(9))The quorum must assemble virtually, and no more than two members may be together in any remote location unless that location is open to the public. (§ 2.2-3708.3(C)(7))Individual members do not need to request to attend an all-virtual meeting electronically. The meeting limit in this Section 4.1 applies to each subcommittee uniformly. For example, if a committee meets every other month, six(6)times per year,they are permitted to schedule two(2)All-Virtual Meetings per annum; and,whereas, if the Full Board meets ten(10)times annually,they will be allowed three(3)virtual meetings annually. Section 4.2 The Notice for the meeting must indicate whether the meeting is all-virtual or in-person and must be provided at least three(3)business days in advance. (The only exception to three(3)days' notice is that of a State of Emergency,in which case the notice must be provided as soon as reasonably possible according to § 2.2-3708.2 and § 2.2-3707(D)). The Notice must also include details as to how the public will electronically access the meeting. (§ 2.2-3707(C)and 2.2-3708.3(C)) Section 4.3 Once the meeting has been posted to the public,the method shall not be changed,whether in-person or all-virtual. (§ 2.2-3708.3(C)) Section 4.4 The public will be allowed to comment during electronic meetings, including written comments. Section 4.5 The public must be provided access via electronic communication means. To maintain public access, all board members present must be audible,and when video technology is utilized,they must be visible. Additionally, live contact information for the Board 2 Electronic Meeting Policy Secretary or some other member of the Board in attendance,including the phone number and email,must be provided to alert the Board if the electronic transmission fails for the public in attendance. If the transmission fails,the Board Meeting must recess until public access is restored. (2.2-3708.3(C)(4)). Section 4.6 The Meeting agenda should be made available for public inspection at the time it is provided to the Board(§ 2.2-3707(F)). Section 4.7 Minutes for virtual meetings must include the following: (a) The fact that the meeting was held electronically; (b) The type of electronic communication means; (c) Requested exceptions, if applicable,as defined below under each virtual meeting type,whether permitted or denied,which include: (i) The nature of the emergency makes it unsafe to assemble in person; (ii) The names and reasons for individual members requesting to participate remotely when a quorum is scheduled to assemble physically,including whether or not their request is permitted or denied;and (iii) The nature of the emergency making it unsafe for an in-person quorum to assemble. Section 4.8 Within seven(7)days of approval,meeting minutes should be posted to the public body's webpage,in a prominent location,or at the Board's principal office. ARTICLE 5 STATE OF EMERGENCY ELECTRONIC MEETINGS Section 5.1 There is no limit to the number of times that the Board may meet virtually where the entire quorum is present electronically due to a state of emergency when at least one of the following two conditions below is met: (a) An emergency which makes it impracticable or unsafe to assemble a quorum of the public body in person has transpired; or (b) a State of Emergency has been declared by either(i)the Governor, in accordance with Va. Code § 44-146.17, or(ii)the localities served by the Board have each declared a local state of emergency pursuant to Va. Code § 44-146.21. Section 5.2 Individual members of the Board do not need to request to participate remotely under the circumstances listed in Section 5.1. However, during a State of Emergency, when a quorum of the public body is physically assembled, individual members will 3 Electronic Meeting Policy need to request permission to participate electronically in accordance with the Remote Participation Policy below. ARTICLE 6 REMOTE PARTICIPATION BY MEMBERS Section 6.1 When a quorum of the Board is physically assembled, a member of the Board may request to attend and participate in the meeting electronically. The request must be made in writing to the chairperson of the Board at least three (3) days in advance of the meeting and fall under one of the following four(4)reasons: (a) a temporary or permanent disability or other medical condition that prevents the member's physical attendance. (b) a family member's medical condition requires the member to provide care, thereby preventing the member's physical attendance. (c) a personal matter and identifies with specificity the nature of the personal matter; or (d) the member's residence is more than sixty(60)miles from the meeting location. Section 6.2 The following conditions must also be met for a member of the Board to participate in a Board meeting remotely: (a) A quorum of the Board must be physically assembled at the primary or central meeting location; and (b) Arrangements have been made for the voice of the remotely participating member to be heard by all persons at the primary or central meeting location. If at any point during the meeting,the voice of the remotely participating member is no longer able to be heard by all persons at the meeting location,the following procedures are to be followed: (i) The meeting should recess until the audibility is restored. (ii) If audibility cannot be restored,the remotely participating member shall no longer be permitted to participate remotely. Section 6.3 If the requesting member is unable to physically attend the meeting due to a personal matter,the requesting member must state with specificity the nature of the personal matter to be recorded in the board meeting minutes.Remote participation due to a personal matter is limited to two meetings per calendar year. Section 6.4 The requesting member is not obligated to provide independent verification regarding the temporary or permanent disability or other medical condition that 4 Electronic Meeting Policy prevents their attendance at the meeting. There is no limit to the number of times a member may participate remotely due to a temporary or permanent disability or other medical condition. Section 6.5 If a family member has a medical condition,temporary or permanent disability,that requires the board member to provide care,the requesting member is not obligated to provide independent verification regarding the condition that prevents their physical attendance at the meeting. There is no limit to the number of meetings per year that one may request to attend virtually due to the medical condition,or temporary or permanent disability of a family member that requires the member to provide care. Section 6.6 Process to Request Remote Participation shall be as follows: (a) At lease three (3)days prior to the day of the meeting,the requesting member must notify the Board Chair(or the Vice-Chair if the requesting member is the Chair)and the Committee Chair,as appropriate,that they are unable to physically attend a meeting due to: (i) a temporary or permanent disability or other medical condition that prevents the member's physical attendance; (ii) a family member's medical condition that requires the member to provide care,thereby preventing the member's physical attendance; (iii)a personal matter and identifies with specificity the nature of the personal matter; or(iv)the members residence is more than 60 miles from the meeting location. (b) The requesting member shall also notify the Executive Director of Blue Ridge Behavioral Healthcare of their request,but their failure to do so shall not affect their ability to participate remotely.The Board will maintain a record of such requests. (c) The Chair(or the Vice-Chair if the requesting member is the Chair) shall promptly notify the requesting member whether their request complies with this policy and therefore approved or disapproved. (d) When a quorum of the Board has assembled for the meeting,the Board shall vote to determine whether: (i) The Chair's decision to approve or disapprove the requesting member's request to participate from a remote location was in conformance with this policy; and (ii) The voice of the remotely participating member can be heard by all persons at the primary or central meeting location. (e) If the member is approved to participate remotely,the Board shall record the member(s)requesting to participate,the reason for remote participation, and a general description of the member's location. However, in the case of a personal matter,the member shall record the nature of the matter with specificity. 5 Electronic Meeting Policy (f) Any disapproval of remote participation must also be recorded, including the specific grounds upon which the requested participation violates this policy or VFOIA. (g) If the Board goes into closed session,the member participating remotely shall ensure that no third party is able to hear or otherwise observe the closed meeting. 6 Board Member Appointment Policy Board Member Appointment Policy of BLUE RIDGE BEHAVIORAL HEALTHCARE Mechanics of Appointment. a. Local Political Subdivision Appointees. Three months prior to the natural expiration and immediately upon the unexpected expiration (death, disability, and the like)of the term of a Board Member who is a Local Political Subdivision Appointee, the Board shall notify the Local Political Subdivision which appointed them of: (i) the date on which such Board Member's term will expire or has expired; (ii) the number of successive terms that the Board Member will be eligible to serve upon the termination of the Member's current term; (iii) any such other attributes which the Board Members may be required by the Code to have; and The Local Political Subdivision who nominated such Board Member whose term has expired or will expire shall thereafter promptly appoint a person who is eligible to serve on the Board pursuant to the provisions of the Code to fill such vacancy as of the date on which such term has expired or will expire. b. Board Nominee Appointees. Three months prior to the natural expiration and immediately upon the unexpected expiration (death, disability, and the like) of the term of a Board Member who is a Board Nominee Appointee, the Board shall convene to discuss the attributes that a Board Member who replaces such other Board Member will likely need to possess in order to comply with the Code, considering all of the facts and circumstances. After due consideration, the Board shall, by majority vote, nominate a person to fill such vacancy as of the date on which such term has expired or will expire (a "Board Nominee"). The Board shall submit the name of such Board Nominee to each of the Local Political Subdivisions. If each Local Political Subdivision approves such Board Nominee, the Board Nominee shall be deemed appointed by all of the Local Political Subdivisions. If any Local Political Subdivision disapproves such Board Nominee,the Board shall then convene again, and after due consideration, nominate a second person to fill such vacancy (the "Second Board Nominee"). The Second Board Nominee shall be deemed nominated by all Local Political Subdivisions upon approval by a majority of the Local Political Subdivisions. If the Local Political Subdivisions do not by majority vote approve of the Second Board Nominee, the Board shall continue to nominate persons until a majority of the Local Political Subdivisions does so approve. c. Removal of Board Member i. Local Political Subdivision Appointees. Any Board Member who is a Local Political Subdivision Appointee may be removed for cause by the Local Political Subdivision which appointed them after they are given a written statement of the causes for their removal, and an opportunity to be heard by the Local Political Subdivision which appointed them or, at their election, the Board. 1 Board Member Appointment Policy ii. Board Nominee Appointees. Any Board Member who is a Board Nominee Appointee may be removed for cause by majority vote of the Local Political Subdivisions after they are given a written statement of the causes for their removal, and an opportunity to be heard by the Local Political Subdivisions or, at their election, the Board. 2 Standing Committees Policy Standing Committees of BLUE RIDGE BEHAVIORAL HEALTHCARE Ex-officio Members of Committees. The Chair of the Board and the Executive Director shall be ex-officio members of all Board committees to which they are not specifically appointed. Standing Committees. There shall be the following standing committees, whose functions shall be limited to advising the Board: a. Services Committee. This Committee will review services and make recommendations to the Board. In addition, this Committee will participate in the Board's planning process for service program areas. Community relations activities will be a responsibility of this Committee, which will work through the Office of the Executive Director as liaison to the agency's various community and governmental partners, and will disseminate information to the public. b. Resources Committee. This Committee will review the budgets, financial affairs, policies, and audit reports of the agency and its subcontractors, making recommendations to the Board. Further, the committee will oversee the areas of information technology, information management and analysis, physical resource management, and contracts. An essential responsibility of the Resources Committee is the ongoing review of Human Resources policies and guidelines. Finally the Committee will serve as the Board's link to regulatory compliance, risk assessment, and education and training. c. Search Committee. This Committee will lead the search efforts for an executive director when there is a vacancy. This committee is formed when a search is needed. The members of this committee should include representation from each local government. This committee is dissolved once the new executive director is appointed by the board. 1 F '' .t CITY OF ROANOKE -"""r., ` OFFICE OF THE CITY CLERK i215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 7, 2024 Angie O'Brien Board Secretary Roanoke, Virginia Dear Ms. O'Brien: This is to advise you that Robert Lamour has qualified as a member of the Gun Violence Prevention Commission to replace The Honorable Joseph L. Cobb for a term of office ending March 31, 2025. Sincerely, e.,,,..e.e.;. J-: coze_ei Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Robert Lamour, do solemnly swear(or affirm)that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Gun Violence Prevention Commission to replace The Honorable Joseph L. Cobb for a term of office endin• March 31, 2025; according to the best of my ability. (So help me God.) -0419 rflAR% r-OBERT LAMOUR The foregoing oath of office was taken, sworn to, and subscribed before me by Robert Lamour this I /c day of A nt2., l 2024. Brenda S. Hamilton, Clerk of the Circuit Courtt �' �1i( , CI rk F CITY OF ROANOKE 41 • OFFICE OF THE CITY CLERK -; 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 r Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 7, 2024 Harold Harless Board Secretary Roanoke, Virginia Dear Mr. Harless: This is to advise you that Jackie Clewis has qualified as a member of the Board of Trustees, City of Roanoke Pension Plan for a two-year term of office, commencing July 1, 2024 and ending June 30, 2026. Sincerely, 6e-teli;td COZe- Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Jackie Clewis, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Trustees, City of Roanoke Pension Plan for a two-year term of office, commencing July 1, 2024 and ending June 30, 2026; according to the best of my ability. (So help me God.) f L`-- t- JACKIE CLEWIS The foregoing oath of office was taken, sworn to, and subscribed before me by Jackie Clewis this /O day of A- i 2024. Brenda S. Hamilton, Clerk of the Circuit Court By OC , Clerk F CITY OF ROANOKE -'"p OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 7, 2024 Harold Harless Board Secretary Roanoke, Virginia Dear Mr. Harless: This is to advise you that Chris Parker has qualified as an ex-officio member of the Defined Contribution Board to replace Angelia Vernon, by position. Sincerely, 6,441.4;c. j: g el Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Chris Parker, do solemnly swear(or affirm)that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as an ex-officio member of the Defined Contribution Board to replace Angelia Vernon, by position; according to the best of my ability. (So help me God.) CHRIS PARKED The foregoing oath of office was taken, sworn to, and subscribed before me by Chris Parker this /NI day of )./),-,'( 2024. Brenda S. Hamilton, Clerk of the Circuit Court By A , Clerk CITY OF ROANOKE - OFFICE OF THE CITY CLERK i, 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 N Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 7, 2024 Jennifer Sorrels Board Secretary Roanoke, Virginia Dear Ms. Sorrels: This is to advise you that Cedric Wilson has qualified as a member of the Human Services Advisory Board to replace Aaron Washington for a term of office ending November 30, 2026. Sincerely, ete_eli;c, C:02t, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Cedric Wilson, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Human Services Advisory Board to replace Aaron Washington for a term of office ending November 30, 2026; according to the best of my ability. (So help me God.) tisiL CEDRIC WILSON The foregoing oath of office was taken, sworn to, and subscribed before me by Cedric Wilson this Cdg day of F-y / 2024. Brenda S. Hamilton, Clerk of the Circuit Court By X,-Clerk 24:44% '} CITY OF ROANOKE -'r" OFFICE OF THE CITY CLERK r, „ x--il 77,4 ,,-;.°' 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 7, 2024 Harold Harless Board Secretary Roanoke, Virginia Dear Mr. Harless: This is to advise you that Marc Nelson has qualified as a member of the Board of Trustees, City of Roanoke Pension Plan for a four-year term of office, commencing July 1, 2024 and ending June 30, 2028. Sincerely, 6e-t-e-6; d-; ti?Ze"&/ Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Marc Nelson, do solemnly swear(or affirm)that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Trustees, City of Roanoke Pension Plan for a four-year term of office, commencing July 1, 2024 and ending June 30, 2028; according to the best of my ability. (So help me God.) G-� --)) MARC NELSON The foregoing oath of office was taken, sworn to, and subscribed before me by Marc Nelson this /Uik day of 1pr1 I 2024. Brenda S. Hamilton, Clerk of the Circuit Court By /e 1( 1C, Clerk • F *{ , CITY OF ROANOKE '.r►- . OFFICE OF THE CITY CLERK tc , 215 Church Avenue,S.W.,Suite 456 _ Roanoke,Virginia 24011-1536 iWbii1 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 7, 2024 Virginia Mullen Board Secretary Roanoke, Virginia Dear Ms. Mullen: This is to advise you that Marc Nelson has qualified as a member of the Western Virginia's Regional Industrial Facility Authority for a three-year term of office, commencing February 4, 2024 and ending February 3, 2027. Sincerely, 6".‘„&t, j: CO7441 Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Marc Nelson, do solemnly swear(or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Western Virginia's Regional Industrial Facility Authority for a three-year term of office, commencing February 4, 2024 and ending February 3, 2027; according to the best of my ability. (So help me God.) Ut‘Ae.--e, OA/ MARC NELSON The foregoing oath of office was taken, sworn to, and subscribed before me by Marc Nelson this /17Jd day of / n q 2024. Brenda S. Hamilton, Clerk of the Circuit Court By ( , Clerk ' CITY OF ROANOKE �+!' OFFICE OF THE CITY CLERK ,i 215 Church Avenue,S.W.,Suite 456 :y Roanoke,Virginia 24011-1536 ' Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 7, 2024 Krystal Hullette Board Secretary Roanoke, Virginia Dear Ms. Hullette: This is to advise you that Letitia Hawkins-Beatty as a member of the Court Community Corrections Program Regional Community Criminal Justice Board to replace Lauren Eichenlaub for a three-year term of office commencing July 1, 2024 and ending June 30, 2027. Sincerely, 6....d.s.4..ti , ,,..41 Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Letitia Hawkins-Beatty, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Court Community Corrections Program Regional Community Criminal Justice Board to replace Lauren Eichenlaub for a three-year term of office commencing July 1, 2024 and ending June 30, 2027; according to the best of my ability. (So help me God.) LETITIA H INS-BEATTY The foregoing oath of office was taken, sworn to, and subscribed before me by Letitia Hawkins-Beatty thisl day of4f?i---+ L 2024. Brenda S. Hamilton, Clerk of the Circuit Court a L �� Clerk ot : s CITY OF ROANOKE 4' i OFFICE OF THE CITY CLERK i - - . 215 Church Avenue,S.W.,Suite 456 ` 0 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 7, 2024 Landon Howard Board Secretary Roanoke, Virginia Dear Mr. Howard: This is to advise you that Jennifer Eddy has qualified as a member of the Visit Virginia's Blue Ridge, Board of Directors to replace Stephen Lemon for a one-year term of office commencing July 1, 2024 and ending June 30, 2025. Sincerely, et-t-el d-.. CO24&'- - Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Jennifer Eddy, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Visit Virginia's Blue Ridge, Board of Directors to replace Stephen Lemon for a one-year term of office commencing July 1, 2024 and ending June 30, 2025; according to the best of my ability. (So help me God.) / J e N DDY ii // The foregoing oath of office was taken, sworn to, and subscribed before me by Jennifer Eddy this (24A day of Aft," 2024. Brenda S. Hamilton, Clerk of the Circuit Court By , Pc , Clerk &' „•• CITY OF ROANOKE +" OFFICE OF THE CITY CLERK ,. 215 Church Avenue,S.W.,Suite 456 : Roanoke,Virginia 24011-1536 <„ Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 7, 2024 Bryan Henry Board Secretary Roanoke, Virginia Dear Mr. Henry: This is to advise you that Jason Cromer has qualified as an (Alternate) member of the Roanoke Valley Juvenile Detention Center Commission for a four-year term of office, commencing July 1, 2024 and ending June 30, 2028. Sincerely, 6e.e.41-1-;ci J: CO24-61 Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Jason Cromer, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member (Alternate) of the Roanoke Valley Juvenile Detention Center Commission for a four-year term of office, commencing July 1, 2024 and ending June 30, 2028; according to the best of my ability. (So help me God.) ,:JASON CROMER The foregoing oath of office was taken, sworn to, and subscribed before me by Jason Cromer this 1 day of A9r I 2024. Brenda S. Hamilton, Clerk of the Circuit Court BY 1A914) Clerk * ' a * . CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 7, 2024 Virginia Mullen Board Secretary Roanoke, Virginia Dear Ms. Mullen: This is to advise you that Dawn Tanner Erdman has qualified as a member of the Roanoke Valley-Alleghany Regional Commission for a three-year term of office, commencing July 1, 2024 and ending June 30, 2027. Sincerely, 6e.e-elt;rd CO2-6 Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Dawn Tanner Erdman, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Valley-Alleghany Regional Commission for a three-year term of office, commencing July 1, 2024 and ending June 30, 2027; according to the best of my ability. (So help me God.) DAWN ANN ROMAN The foregoing oath of office was taken, sworn to, and subscribed before me by -tr1 Dawn Tanner Erdman this ' day of Apra 2024. Brenda S. Hamilton, Clerk of the Circuit Court -(.�;Thitt,L�, re/Chi, Clerk ' CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 ->> Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 7, 2024 Tina Platz Board Secretary Roanoke, Virginia Dear Ms. Platz: This is to advise you that Gregory St. Clair has qualified as a(Towing Operator)member of the Towing Advisory Board to replace Joseph Wood for a term of office ending December 31, 2026. Sincerely, et.e-e-ed Cale-&I/ Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Gregory St. Clair, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member (Towing Operator) of the Towing Advisory Board to replace Joseph Wood for a term of office ending December 31, 2026; according to the best of my ability. (So help me God.) �OR ST. CLAIR The foregoing oath of office was taken, sworn to, and subscribed before me by Gregory St. Clair this I1 day of 411 ` 2024. Brenda S. Hamilton, Clerk of the Circuit Court By 2 ''',4 _ oil. Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Nan. 40 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 7, 2024 Katie Hedrick Board Secretary Roanoke, Virginia Dear Ms. Hedrick: This is to advise you that Angela Penn has qualified as a member of the Equity and Empowerment Advisory Board for a three-year term of office commencing January 1, 2024 and ending December 31, 2026. Sincerely, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Angela Penn, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Equity and Empowerment Advisory Board for a three-year term of office, commencing January 1, 2024 and ending December 31, 2026; according to the best of my ability. (So help me God.) ANGELA PENN The foregoing oath of office was taken, sworn to, and subscribed before me by g day of Apr 2024. Angela Penn this Brenda S. Hamilton, Clerk of the Circuit Court g �-' , Clerk °' * - F CITY OF ROANOKE OFFICE OF THE CITY CLERK p 9. 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 7, 2024 Gayle Shrewsbury Board Secretary Roanoke, Virginia Dear Ms. Shrewsbury: This is to advise you that Harvey Brookins has qualified as a member of the Western Virginia Water Authority for a four-year term of office, commencing July 1, 2024 and ending June 30, 2028. Sincerely, et,e-eit; 1.102e- Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Harvey Brookins, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Western Virginia Water Authority for a four-year term of office, commencing July 1, 2024 and ending June 30, 2028; according to the best of my ability. (So help me God.) HARVEY BROOKINS The foregoing oath of office was taken, sworn to, and subscribed before me by Harvey Brookins this VA day of 4/fl I 2024. Brenda S. Hamilton, Clerk of the Circuit Court By , Clerk Ff 01 44 * . CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 ti Roanoke,Virginia 24011-1536 `J Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 7, 2024 Tina Carr Board Secretary Roanoke, Virginia Dear Ms. Carr: This is to advise you that Catherine Koebel has qualified as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2024 and ending June 30, 2027. Sincerely, �. Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Catherine Koebel, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a three-year term of office, commencing July 1, 2024 and ending June 30, 2027; according to the best of my ability. (So help me God.) 71 CAT ERINE KOEBEL The foregoing oath of office was taken, sworn to, and subscribed before me by Catherine Koebel this )ili4 day of 4/)r-( 2024. Brenda S. Hamilton, Clerk of the Circuit Court By l a ', Clerk 11414‘ CITY OF ROANOKE '"r1; OFFICE OF THE CITY CLERK It A 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 • ,-, Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 7, 2024 Cindy McFall Board Secretary Roanoke, Virginia Dear Ms. McFall: This is to advise you that Elvir Berbic has qualified as a member of the Parks and Recreation Advisory Board for a three-year term of office, commencing April 1, 2024 and ending March 31, 2027. Sincerely, 6e.e...66;.e, j.... coze_dextd_ Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Elvir Berbic, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board for a three-year term of office, commencing April 1, 2024 and ending March 31, 2027; according to the best of my ability. (So help me God.) ELVIR BERBIC The foregoing oath of office was taken, sworn to, and subscribed before me by Elvir Berbic this IR day of /4"f /IL 2024. Brenda S. Hamilton, Clerk of the Circuit Court g �`` 1 Clerk et. • 4 CITY OF ROANOKE ...Awl.;�: OFFICE OF THE CITY CLERK .,,. a 215 Church Avenue,S.W.,Room 456 . « Roanoke,Virginia 24011-1536 " i`F p. Telephone: (540)853-2541 `'''t'� Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ May 7, 2024 Assistant Deputy City Clerk Scott D. Ramsburg Director Roanoke Valley Television 541 Luck Avenue, S. W., #145 Roanoke, Virginia 24016 Dear Mr. Ramsburg: Enclosed is a copy of Resolution No. 42919-050624 approving the recommendation of the Roanoke Valley Regional Cable Television Committee to approve the annual operating budget for Fiscal Year 2024-2025 for the operation of the regional government and educational access station, Roanoke Valley Television (RVTV, Channel 3), and for the City to provide partial funding. The abovementioned measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 2024, and is in full force and effect upon its passage. Sincerely, C12._, -, ` Cecelia F. McCoy City Clerk Enclosure IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of May 2024. No. 42919-050624. A RESOLUTION approving the recommendation of the Roanoke Valley Regional Cable Television Committee to approve the annual operating budget for Fiscal Year 2024-2025 for the operation of the regional government and educational access station, Roanoke Valley Television (RVTV, Channel 3), and for the City to provide partial funding. WHEREAS, the Roanoke Valley Regional Cable Television Committee (Committee) has reviewed and approved the annual operating budget for Fiscal Year 2024-2025 for the operation of RVTV and has requested that the City of Roanoke approve that operating budget; WHEREAS, the Committee is comprised of representatives from the City of Roanoke, Roanoke County, and the Town of Vinton and these jurisdictions have agreed to provide funding for the purposes for which the Committee was created, including the support of the operation of a regional government and educational access station, RVTV; WHEREAS, such jurisdictions have agreed to provide funding as stated in the agreement creating the Committee and the Committee has recommended that the City of Roanoke provide partial funding to RVTV in the amount of$311,582; and WHEREAS, Council desires to approve the recommendation of the Committee and provide partial funding as requested by the Committee. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The annual budget of$620,187 for Fiscal Year 2024-2025 for the operation of the regional government and regional educational access station, RVTV, as set forth in a letter to this Council dated April 3, 2024, is hereby approved. 2. The amount of$311,582 will be provided by the City of Roanoke as its prorata share for the annual operational budget for RVTV for the Fiscal Year 2024-2025 as requested in the letter to this Council dated April 3, 2024. ATTEST: City Clerk. • Civic Media t for Roanoke Valley • '_ ' Subject: 2024-2025 RVTV Budget •o April 3, 2024 The Honorable Sherman P. Lea, Sr. Mayor and Members of City Council Roanoke,Virginia Dear Mayor Lea and Members of City Council, Roanoke Valley Television (RVTV) is a civic media resource serving the City of Roanoke, Roanoke County,Town of Vinton, and their respective school systems since 1993. RVTV has provides government and educational media services for the three localities, and distributes content via cablecast, live-stream, social media and on-demand. Programming is cablecast locally on Cox Cable Channel 3, Comcast Channel 3 and Shentel/Glofiber Channel 7. RVTV is also live streamed on RVTV.org, and available on-demand through multiple social media outlets. In calendar year 2023, RVTV facilitated the recording, directing and live streaming of 35 Roanoke City Council meetings or briefings, 12 web streamed meetings/events, produced 12 podcats and a total of 239 unique media projects for the City of Roanoke or City Public Schools, including 1,462 finished minutes of produced media. A few highlights include: monthly editions of Noke News and Biz Roanoke, as well as special projects like recruiting promotions, press events, stormwater project updates, parks and recreation event coverage,transportation division communications, arts council features, police department community outreach, and school superintendent communications. On April 4,2024,the Roanoke Valley Regional Cable Television Committee approved the operating budget for Fiscal Year 2024-2025 (attached) in the amount of$620,187. Based on the City's proportion of population as defined by the most recent US Census,the City of Roanoke's share of the operating budget (50.24%)will be$311,582 This year's budget is inclusive of all expenses such as equipment, rent, operating costs, and staff salaries. RVTV's capital and equipment budget is provided separately through cable franchise agreements, and has been recently invested in upgraded camera and lighting equipment to better serve the needs of your public relations initiatives. As the Director of Roanoke Valley Television, I am pleased to respond to any questions or comments you may have with regard to the proposed RVTV operating budget for the 2024-2025 fiscal year. Sincerely, Scott D. Ramsburg Director, Roanoke Valley Television CC: Susie McCoy, Clerk to Roanoke City Coucil Bob Cowell, City Manager Angela O'Brien,Assistant City Manager Laura Carini,Assistant City Attorney Trinity Kaseke, Budget Coordinator Peter Volosin, City Council Representative to Roanoke Regional Cable Television Committee Shawn Nowlin, Citizen Representative to Roanoke Regional Cable Television Committee Carol Corbin, Staff Representative to the Roanoke Regional Cable Television Committee • RVTV.org / Civic Media for the Roanoke Valley • •• •• •-4' • Making our community stronger, more engaged, and better informed! • 'y!,_1., .•••• `••�; To: Roanoke Regional Cable Television Committee Re: FY 2024-2025 RVTV Operating Budget From: Scott Ramsburg,Director Date: 4/2/24 BACKGROUND INFORMATION: Roanoke Valley Television (RVTV) is a civic media resource serving the City of Roanoke, Roanoke County, Town of Vinton, and their respective school systems. Since 1993, RVTV has provided government and educational media services for the three localities, and distributes video content via cablecast, live-stream, social media and on-demand. RVTV is located at the Jefferson Center(541 Luck Ave. SW). The operational budget for RVTV is provided by the three local governments, and it is funded through the Virginia Communications Sales and Use Tax Revenue paid by telecommunications operators such as Cox Communications and Shentel/GloFiber, as well as the EG fee paid by customers to each locality. Primary functions of RVTV are as follows: • Government Meetings & Remote Live Coverage In 2023, RVTV facilitated the recording, directing and live streaming of(102)government meetings including: (35) Roanoke City Council Meetings, (34) Roanoke County Board Meetings, (11) City Council Briefings, (3)City Council Special Meetings, (2)City School Board Interview Meetings, and (17)special event social media event live streams. • Creative Media Production RVTV produces original media content for the municipalities we serve. In 2023, RVTV carried out 480 unique projects including 2,673 minutes (45 hours)of finished video (See APPENDIX for summary& value) • Short-form Video: Productions that are typically 30 seconds to 10 minutes in length, suitable for use on social media and general public communications efforts. • Graphic& Print Design: RVTV offers custom creation of digital graphics, and limited print production such as postcards,flyers and brochures. • Podcasts: RVTV offers a podcast studio for the use of our partners to record monthly content, which our staff typically edits into 30-60 minute long productions. • Archival PhotoNideo& Event Documentation: Includes documentation of municipal events, as well as the capture of file video and photography for future use. • Long-form Video: Productions that are typically 11 to 30 minutes in length. This may include recurring programs(quarterly/monthly)or stand-alone long-form productions by request. • Distribution- Live Stream 24/7 Video Feed o Cox Cable-Channel 3 o Comcast Cable—Channel 3 o Shentel/GloFiber Cable—Channel 7 o RVTV Website www.RVTV.org/Live o RVTV Roku • Distribution—On Demand via Social Media o RVTV YouTube www.voutube.com/RoanokeVallevTV o RVTV Facebook www.facebook.com/RoanokeVallevTelevision o RVTV Instagram www.instac7ram.com/roanokevallevtelevision/ o RVTV Twitter www.twitter.com/RoanokeVallevTV 1 FISCAL IMPACT: On January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1-645 et seq.) required cable television providers to pay a five percent(5%) sales or use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including the City of Roanoke, County of Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the amount of revenues it receives from cable television providers, like Cox and Shentel/GloFiber, to the localities. Additionally, each locality passes an EG fee of$0.20 per subscriber to be used in support of PEG programming. The operational budget for RVTV is provided by the three local governments, and it is funded through the Virginia Communications Sales and Use Tax Revenue and EG fees communications providers. The RVTV budget amount paid by each locality is based on US Census Population Data for each partner government. Locality US Census Population(2023) Percentage ▪ City of Roanoke 97,847 50.24% ▪ Roanoke County(excl.Vinton) 88,871 45.63% ▪ Town of Vinton 8,043 4.12% FY 2024-2025 Operating Revenues Roanoke County is the fiscal agent for Roanoke Valley Television, and RVTV team members are included in the County's payroll and benefits system. Increases in FY 24-25 include a substantial change to health insurance and benefit costs, as well as a projected 3% cost of living adjustment pending adoption by the Roanoke County Board of Supervisors. Resulting changes represent an increase of 5.6% over previous FY. This finalized budget has been approved and recommended by the Roanoke Valley Regional Cable Television Committee as of April 3, 2024 Locality 22-23 Budget 23-24 Budget 24-25 Budget ▪ City $243,746 $297,033 $311,582 County $215,070 $266,085 $282,991 ▪ Vinton $19,117 $24,077 $25,614 ▪ From Surplus $27,066* $0 $0 ▪ TOTAL $505,000 $587,254 $620,187 2 RVTV OPERATING BUDGET FY 24-25-FULL EXPENDITURES BY GL REV.3/25/24 PROJECTIONS FROM ROCO RVTV PERSONNEL 2023-2024 2024-2025 101010 Regular $356,018.00 $366,700.00 202100 FICA-Employer Contribution $27,235.00 $28,054.00 202200 Retirement-VRS $56,855.00 $66,576.00 202300 Group Health Insurance $42,855.00 $52,426.00 202310 Group Dental Insurance $1,764.00 $1,764.00 202400 Life Insurance-VRS $4,770.00 $4,914.00 202500 Long Term Disability Insurance $1,050.00 $1,082.00 202750 VRS Retiree Health Credit $1,068.00 $1,099.00 202840 Deferred Comp Match $1,950 $1,950.00 PERSONNEL TOTAL: $493,565.00 $524,565.00 RVTV NON-PERSONNEL 2023-2024 2024-2025 Change: 202810 Cash-In FLP Option(Estimate) $4,000.00 $6,000.00 Increased 300013 Professional Services(Closed t $6,000.00 $0.00 Reduced 320001 Contracted Repairs $1,000.00 $1,000.00 Flat 330005 Maint&Service-(Tele,Security $3,450.00 $3,000.00 Reduced 520030 Telephone(land lines) $600.00 $300.00 Reduced 520033 Internet Lines $5,376.00 $7,440.00 Increased 520035 Cell Phones and Pager Servicei $1,320.00 $1,320.00 Flat 530008 General Liability Insurance $2,446.00 $2,550,00 Increased 540010 Lease and Rent $57,172.00 $58,887.00 Contracted 550001 Travel-Mileage $1,200.00 $1,200.00 Flat 550040 Conferences,Training&Educa $2,000.00 $2,000.00 Flat 580001 Dues&Association Membershi $325.00 $325.00 Flat 580003 Professional Certifications $150.00 $150.00 Flat 601010 General Office Supplies $600.00 $600.00 Flat 601013 Supplies&Small Equipment $1,500.00 $1,500.00 Flat 608080 Gas,Oil&Grease $1,000.00 $1,000.00 Flat 609091 Garage Tires and Parts Allocati $200.00 $1,000.00 Increased 611030 Uniforms $350.00 $350.00 Flat 650009 Computer Software(Less than $5,000.00 $7,000.00 Increased 850040 Misc.Capital Costs $0.00 $0.00 Capital NON PERSONNEL TOTAL: $93,689 $95,622 RVTV COMBINED BUDGET TOTAL OPERATING BUDGET US CENSUS 23 POPULATION $620,187 City of Roanoke(97,847) 50.24% $311,582 Roanoke Co.(88,871 excl.Vinton) 45.63% $282,991 Town of Vinton(8,043) 4.13% $25,614 3 Capital and Reserve Budgets—Projecting for June 1,2024 The Capital Budget is appropriated by Regional Cable Television Committee vote as needed,following the 10-year capital plan laid out by RVTV's director. Cable Grants represent capital and equipment funds provided through past franchise agreements.The Operating Reserve is a rollover account representing unused funds from the Operating Budget from previous years. Committee policies recommend a target balance of the operating reserve of 20%of the operating budget. Current reserves do not meet this target balance due to the effects of compensation adjustments in FY2022. PROJECTED C817-9602 (Salem Cable TV Grant) $21,892 PROJECTED C817-9603 (Cox Cable Capital Equipment Grant) $544,759 PROJECTED C817-9604 (Operating Reserve) $50,000 APPENDIX Summary of Completed Projects-Calendar Year 2023: ssn MEM '9 :t$ 9a eMittin Tow: i8 .. I9 . 7 ll iF'd3 Estimated Values of Service-Calendar Year 2023: • Creative Media Production o 2,673 minutes(45 hours) o Estimated at$800 per finished minute,production value$2,138,400 • Live Meetings °'� V o 102 meetings averaging 2 hours each o Estimated at$1,000 per meeting,production value is $102,000 • Drone and Photography Services o 100 Aerial Photography Shoots o 20 Still Photography Shoots o Estimated at$100 per hour event,production value $12,000 soma, • Graphic Design and Animation Services .°` o 7 unique projects o Estimated at$500 per project,production value is $3,500 • Total Estimated Service Value-$2,255,900 4 _,,. „,,,,, e., :::.1.up,_ 4," . ibiLi CITY OF ROANOKE OFFICE OF THE CITY CLERK , 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 e:-�c ' Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA CMC Deputy City Clerk City Clerk lerk RUTH VISUETE PEREZ May 7, 2024 Assistant Deputy City Clerk Mike Stewart Executive Director Roanoke Regional Airport Commission Roanoke-Blacksburg Regional Airport 5202 Aviation Drive Roanoke, Virginia 24012-1148 Dear Mr. Stewart: Enclosed is a copy of Resolution No. 42920-050624 approving the Roanoke Regional Airport Commission's 2024-2025 proposed operating and capital budget upon certain terms and conditions. The abovementioned measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 6, 2024, and is in full force and effect upon its passage. Sincerely, Cecelia F. McCoy City Clerk Enclosure IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of May 2024. No. 42920-050624. A RESOLUTION approving the Roanoke Regional Airport Commission's 2024-2025 proposed operating and capital budget upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that in accordance with the requirements of the Roanoke Regional Airport Commission Act, as amended, and the Roanoke Regional Airport Commission Contract dated January 28, 1987, as amended, the City of Roanoke hereby approves the Roanoke Regional Airport Commission's 2024-2025 proposed operating and capital budget, as well as a separate listing of certain proposed capital expenditures, as more particularly set forth in a report from the Roanoke Regional Airport Commission to this Council dated April 29, 2024, from the Commission's Executive Director, Mike Stewart. ATTEST: (2:eediz City Clerk. ROANOKE REGIONAL AIRPORT COMMISSION Roanoke-Blacksburg Regional Airccort 5202 Aviation Dive Roanoke,VA 24012-1148 (540)362-1999 i AX(540)563-4838 www.flyroa coin April 29,2024 Honorable Mayor and Members Roanoke City Council 215 Church Avenue, SW Roanoke, Virginia 24011 RE: Roanoke Regional Airport Commission Fiscal Year 2024-2025 Budget and Proposed Capital Expenditures Dear Mayor Lea and Members of Council: It is with pleasure that I enclose the RRAC Fiscal Year 2024-2025 Operating Budget(Attachment I)for your consideration and approval. This Budget was adopted by the Commission at its meeting on March 26, 2024, Also enclosed is a separate listing of Capital Expenditures which are expected to exceed $1 00,000 in cost and are intended to benefit five or more future accounting periods(Attachment iI). The Airport's Total Operating Revenue is $13,819350,with $12,828,139 in expenses, producing a net Operating Income of$991,211. No deficit is anticipated in either the Operating Budget or the listed Capital Expenditures; therefore, no additional appropriations are being requested or anticipated from the Cities of Roanoke or Salem, or the County of Roanoke. Formal approval of the Operating Budget and the Capital Expenditure List by resolution of each of the participating subdivisions would be appreciated. I will be glad to respond to any questions or comments that you may have with regard to this matter.On behalf of the Commission,thank you very much for your assistance and continued support of the Roanoke-Blacksburg Regional Airport and its vital role in the economic vitality of our entire region. Sincerely, '"--7 \c_c"'" Mike Stewart Executive Director Enclosures cc: Chair and Members, Roanoke Regional Airport Commission Eric Monday, General Counsel Tim Spencer, Roanoke City Attorney Robert Cowell, Roanoke City Manager Cecelia"Suzie" F. McCoy,Clerk, Roanoke City Council Roanoke Regional Airport Commission Budget Executive Summary Proposed Budget FY 25 vs.Actual Budget FY 24 Annual Budget Proposed Budget %Cherro� FY 24 FY 25 $Change Operating Revenues 1,513,000 1,571,000 58,000 4% GeneralAirfild e Aviation Rotated 733,000 854,500 (78,500) -11% Terminal Related 6,371,544 7,923,850 1,552,308 27% Other Revenues1,389,000 1,484,000 95,000 Interest on Investments 1,861.000 1,747,000 86,000 5%5% Gaint(Loss)on Sale of Assets 10,000 10,000 • 0% State Funds 310,000 310,000 • 5% Federal Reimbursable Funds 113,000 119,000 6,000 4,600,000 (4,600,000) -100% Total Operating RevenuesPandertKc Grants16,700,544 13,1119,350 (2,881,194) -17% Operations and Maintenance Expenses 7,020 542 T,T75,339 754,797 11% Salaries,Wages and Benefits 19% Operating Expenditures 4,179,205 4,952,500 773,295 -72% Other Maintenance&Improvement Projects 155,978 44,300 (111,678) Debt Service-Interest 398,098 58.000 (342,098) -88% Total Operations and Maintenance Expenses 11,753,821 12,828,139 1,074,318 9% Operating Net Income 4,948,723 991,211 (3,955,512) -80% Capital Revenues 5,850,000 1,800,000 (4,050,000) .89% Federal AiP Entitlements5,547,574 Federal BIL Entitlements 1,760,0005,547,1,760,000 - 0% State Entitlements-Current ,760,000 (3,525 280) �0% State Entitlements-Prior Year 6,023,150 -89% Passenger Facility Charges(PFC) 1,958,100 719,388 (1,238,712) -100% Other Funds-Debt 7,000,000 7,000,0000% Retained Earnings 802,500 799,311 (3,189) 0% -11% Total Capital Revenues 16,393,750 20.124,143 (1,817,181) Capital Expenses Capital Projects 16,393,750 20,124,143 3,730,393 23% 3% Total Capital Projects 18,393,750 20,124,143 3,730,393 2 Customer Facility Charges 628,538 796,182 167,645 27% Rewnues 53,250 33,284 (19,986) -37% Expenses198,476 187,544 (10,931) .6% CFC Debt Service- f -CONRAC 430,063 606,63s 178,576 42% Net Incooeme ROANOKE REGIONAL AIRPORT COMMISSION REVENUE PROJECTIONS FISCAL YEAR 2025 , Actual 2025 Percentage Revenues 2024 2024 Proposed Change thru Projected Budgeted Budget Increase 12131/23 Revenues Revenues Revenues (Decrease) Airfield _ 9.6% Commercial Carriers 521,258 1,076,715 984,000 1,078.000 Cargo Carriers 171,651 346,145 378,000 346,000 -8.5% Cargo Ramp Rental 71,617 143,234 151,000 147,000 -2.6% Total Alrflaid 764,524 1,566,094 1,513,003 1,571,000 3.8% General Aviation -7.3% Building&Hangar Rental 277,486 553,573 578,000 535,800 Land Revenue 13,313 28,826 30,000 23,400 -22.0% Contract Change Revenue Increase - - 100.0% Fuel&Oil Sales 17,877 33,011 65,000 62,000 -4.6% Landing Fees 13,217 30,415 54,000 29,000 -46.3% Ramp&Tie Down Fees 2,728 5,456 8,000 4,500 -25.0% Total General Aviation 324,821 649,081 733.000, 654,600 -10.7% Terminal Related Airline Terminal Rentals 551,676 1,389,954 959,000 1,879,000 75.1% Rental Car Concession 1,091,395 2,064,534 1,693,218 2,065,000 22.0% Other Lease&Concession Rentals 284,395 500,213 455,228 489,000 0.8% Parking Lot 1,958,622 3.720,553 3,234,100 3,890,850 14.1% Total Terminal Related 3,868,088 7.875,255 6,371,544 7,923,850 24.4% Other Revenues 6.5% Other Building Rentals 613,454 1,371,437 1,1110,000 1,257,000 Non-Aviation Land Rentals 100,996 190,000 193,000 216,000 11.4% Other Fees and Miscellaneous Income 5,936 11,339 16,000 1 2,000 -25.0% Total Other Revenues 720,386 1,572,776 1,389,000 1,484,000 6.8% Non-Operating Revenues Interest on Investments 1,024,930 2,049,860 1,661,000 1,747,000 5.2% Gain/(Loss)on Sale of Assets - 10,000 10,000 0.0% State Entitlement Grant Funds 119,816 309,632 310,000 310,000 0.0% Federal Reimbursable Funds-TSA(LEO) 59,264 118,528 113,000 119,000 5.3% Pandemic Grants 4,104,338 4,332,338 4,600,000 - -100.0% Total Non-Operating Revenues 5.308,348 6,810,358 6,694,000, 2,186,000 -67% TOTAL REVENUES 10,983,967 18,273,563 16,700,544 13,819,350 -17.3% I 1 I Z co 1 i) gitt-, :------, ',-_-_,,,, — 1 N N. UQ I 1N j C e , ti L I f 3 1 eii g i 1 ig i g w 3 VS ROANOKE REGIONAL AIRPORT COMMISSION Appro ist 11/4"""1"," f $hut(Doc) ' %Inc logoOPERATING EXPENSE BUDGET FOR PERSONNEL SERVICES: I REGULAR SALARIES $4,485,737 $5,021,2941 $635,557 11.9% OVERTIME WAGES $59,500 $70,065 $10,565 17.8% HALF-TIME WAGES $22,107 $23,916 $1,8091 5.2% INCENTIVE PROGRAM $0 $0 $01 0.0% DEFERRED COMPENSATION-ER MATCH } $30,550 $31,200 $850 2.1% RETIREMENT $951,147 $1,021,272 $70,125 7.4% FICA $354,234 $398,201 $41,967 11.8% HEALTH INSURANCE $922,742 $1,009,293 $86,681 9.4% RETIREE HEALTH INSURANCE $8,500 $4,000 (54,500) -52.9% LIFE INSURANCE $65,072 $59,215 $4,143 6.4% LONG TERM DISABILITY INSURANCE $16,302 $18,474 $2,172 13.3% ID SHIELD/LEGAL SHIELD $10,166 $7,550 ($2,616) -25.7% PAID LEAVE $94,485 $102,859 $8,374 8.9% �...._... TOTAL.PERSONNEL SERVICES __ , . . . � ::�i. i 10.$% OPERATING EXPENSES: PROFESSIONAL SERVICES: FINANCIAL AUDIT $46,700 $43,500 ($3,200) 4.9% CONCESSIONS &INTERNAL AUDIT $10,000 $5,000 (35,000) -50.0% FINANCIAL CONSULTANTS $6,500 $2,500 ($6,000) -70.6% HR CONSULTANTS $4,000 $4,100 $100 2.5% TRAINING CONSULTANTS $11,000 $10,300 ($700) -6.4%. LEGAL SERVICES $0 $0 $0 0.0% EMPLOYEE ASSISTANCE PROGRAM $700 $720 $20 2.9% PAs5ENciEK SURVEYS $0 $0 $0 0.0% A&E FEES $20,000 $40,000 $20,000 100.0% EPA CONSULTANTS&TESTING $4,500 $7,000 $2,500 55.6% TEMPORARY EMPLOYMENT $9,000 $9,000 $0 0.0% OTHER PROFESSIONAL SERVICES $216,800 $259,986 $43,186 19.9% IT SUPPORT SERVICES $206,770 $204,839 ($2,131) -1.0% TOTAL PROFESSIONAL SERVICES $537.970 $818,746 $45773 ARFF SERVICES: DISASTER TRAINING $16,050 $11,000 ($5.050) -31.5% FOAM $0 $2,000 $2,000 0.0% TOTAL ARFF SERVICES ; ___ .. 1d.060( $13,0001 _ t43.0501 I 10Fi ROANOKE REGIONAL AIRPORT COMMISSION �p Roden , OPERATING EXPENSE BUDGET FOR Proposed 21> , ;ono(Dec) % (Dec)rY u rr FY 25 UTILITIES: TELEPHONE AND WIRELESS SERVICES $39,450 $38,758 ($2,692) -0.8% COMMUNICATIONS SERVICES $15,850 $564 ($15,286) -98.4% ELECTRICITY $403,500 $585,322 $181,822 45.1% NATURAL GAS $185,500 $118,257 ($67,243) -38.2% WATER&SEWER $70,500 $80,800 $10,300 14.8% STORMWATER UTILITY FEE $219,4001 $258,400 $39,000 17.8% -- TI TOTAL UTILITIES _ 8934,200__ $1000,101 $148,901 15.6% ._ _ , FACILITIES MAINTENANCE:HVAC MAINTENANCE $83,000 $78,384 $13,384 21.2% FACILITY MANAGEMENT SYSTEM MAINTENANCE $3399,5�00 47,60000 $81000 20.5% FIRE SPRINKLER SYSTEM MAINTENANCE $8 500 $9,100 (6 0) -7.1% FIRE ALARM SYSTEM MAINTENANCE $$4 500 $27,750 ($,870 8.8% ELEVATOR/ESCALATOR MAINTENANCE $5,000 28,270 i870 4.0% AUTOMATIC DOOR MAINTENANCE $7,500 $7,500 $0 0.0% LOADING BRIDGE MAINTENANCE $12,000 ($2ao0) -10.0% BAGGAGE SYSTEM MAINTENANCE $10,000 $10,000,000 ($2:000) 7 SECURITY ACCESS SYSTEM MAINTENANCE $ ,000 188 140) -81.4%. % BUILDING REPAIR&REPLACEMENT $8,5001 $54,120$7, 20 $2,620(2 51 EMERGENCY GENERATOR MAINTENANCE $2 500 $2,380 ($970) -11.4%-4.8% PEST CONTROL $0 $15,000 $15,000 0.0% WINDOW&PANEL CLEANING $1,300$ $750 ( 0) WALL COVERINGS AND PAINTING $6 300 ; 750 ($2,820)($ -42.3%4 .3% TERMINAL LIGHTING ._. _ TOTAL FACILITIES MAINTENANCE_ FUEL: AUTO FUEL. $40.000 $28,000 {$12,000) -30.0% DIESEL FUEL $50,000 $16,000 ($34 Goo) -68.0% TOTAL FUEL �� _...�0 f I EQUIPMENT MAINTENANCE: % VEHICLE MAINTENANCE $12,000 $12,850 $850 7.7.1% SHUTTLE BUS MAINTENANCE $1,000 $1,000 $0 TRACTOR&MOWER MAINTENANCE $15,000 $7,850 ($7,150) -47.7% ARFF VEHICLE MAINTENANCE $20,000 $30,000 $10,000 50.0% SNOW REMOVAL EQUIPMENT MAINTENANCE $20,000 $16,200 ($3,600) -19.0% RADIO REPAIR&REPLACEMENT $30,500 $41,322 $10,822 35.5% CUSTODIAL EQUIPMENT REPAIR I REPLACE $10,000 $10,200 $200 2.0% ,226 0 4.9°!0 $1,285 i 5 TELEPHONE SYSTEM MAINTENANCE ;$1, 5, $8,500 ;2,$ 0 44.9% (COPIER MAINTENANCE ,3 8,500` 8500 $0 0.0% OFFICE EQUIPMENT MAINTENANCE ;;8,500. 31 , 00' ($1,820) -14.0% OTHER EQUIPMENT MAINTENANCE 1l87' $11882 6.T1�i _ _ ..�_ $137 025, i148, TOTAL EQUIPMENT MAINTENANCE _..._ �- SOPS ROANOKE REGIONAL.AIRPORT COMMISSION Boa �ems« t►r000..e•udin _Inc(Ono ►++c tom) OPERATING EXPENSE BUDGET FOR Fr 24 re'VI ; FY 26 INSURANCE: i 1 I 'LIABILITY INSURANCE $99,0001 $113,500 $14,5001 14.6% PROPERTY INSURANCE ' $128,000 $130,000i $4,0001 3.2%VC ItiCLE INSURANCE { $40,000 $24,500; ,$€n 5;1'01 -38 8%`: PUBLIC OFFICIALS LIABILITY $35,000 $32,0001 $3 C}3; -8.6% WORKER COMPENSATION $43,000 $34,500 ,$8 51)0) -19.8% TOTAL INSURANCE f34.100 { $334,500 ( 8,5001 2.8_ MISCELLANEOUS: $0 $0 $a BAD DEBT EXPENSE $0 $0 $0 MISCELLANEOUS CLAIMS AND REFUNDS $0 $0 $01 PARKING LOT EXPENSES � PURCHASE DISCOUNTS $630,000 $778,294 $148,2$0 23,5% TOTAL MISCELLANEOUS - -__ $630,000 $776,264 $140 . 23,6% OPERATING CONTINGENCY $200,000 $204,000 S0 0.0% -Mt $ SAT ---_. $514,706 12.1% TOTAL Of-RATING EXPENSES TOTAL.PERSONNEL AND OPERATING EXPENSES 511,285,83f $12,565,339_ $1,260,503 11.2% OTHER MAINTENANCE&IMPROVEMENTS PROJECTS OTHER PROJECTS $77,500 $2,500 ($75 COO -96.8% FUJRMITIIRE $0 $0 $0 0.0% TRACTORS&MOWERS $0 $0 $0 100.0% VEHICLES i EQUIPMENT $78,478 $41,800 ($36,678) -46.7% — 111,678I _ '71.6N. TOTAL OTHER MAINTENANCE& IMPROVE PROJECTS $155► ___. , _ ( DEBT SERVICE-INTEREST $398,098 $228,500 {$1'G 596) •42.6% TOTAL OPERATING EXPENSES _ I _. $11- 1 TOTAL DEBT SERVICE •PRINCIPALS lAITIrREST .m _ I _ S4 85,488_ _ $294,94 ,__ _;�i J'#-�` 5 OF 5 ATTACHMENT I Proposed Capital Expenditures (For projects expected to exceed$100,000 In cost and programmed for FY 2025) Projects: A. Rehabilitate TWY B, B-1, B-5, &Hold Apron 1. Description: Construction—Mill/Overlay of aged runway surface. 2. Estimated Cost: $7,752,000 3. Anticipated Funding Sources: a. Federal AIP Grant Funds: $3,226,000 b. Federal Discretionary Funds: $3,750,800 b. State Aviation Grant Funds: $775,200 B. Design Rehabilitate RWY 6-24 1. Description: Begin design work for rehabilitating aged runway surface. 2. Estimated Cost $1,500,000 3. Anticipated Funding Sources: a. Federal AIP Grant Funds: $1,350,000 b. State Aviation Grant Funds: $150,000 C. Terminal Roof EPDM Replacement 2. Description: Replace original end of life fiat roofs at terminal and concourse. 3. Estimated Replacement Cost: $3,270,901 4. Anticipated Funding Sources: a. State Aviation Grant Funds: $2,616,721 b. PFC Funds: $854,180 D. Terminal Improvements—EDS Relocation/Baggage System Reconfiguration 1. Description:Design the relocation of the Explosive/Detection System(EDS)equipment from terminal lobby to gain ticket counter capacity. 2. Estimated Cost $3,756,128 3. Anticipated Funding Sources: a. Federal BIL Grant Funds: $3,380,515 b. State Aviation Grant Funds: $375,613 E. Terminal Improvements-Security Checkpoint Relocation 1. Description: Design the relocation of security checkpoint to increase throughout and recover Gate 1 hold room for air service use. 2. Estimated Cost $2,407,843 3. Anticipated Funding Sources: a. Federal BIL Grant Funds: $2,167,059 b. State Aviation Grant Funds: $240,784 2 F. Thermoplastic Hold Bars&Surface Painted Signs 1. Description: Reduce painting budget and extend the life of the airfield markings while maintaining Pad 139 compliance. 2. Estimated Cost $326,040 3. Anticipated Funding Sources: a. State Aviation Grant Funds: $260,832 b. PFC Funds:$65,208 IL Anticipated Funding Sources: Federal AlP Gant Funds $4,576,000 Federal Discretionary Funds $3,750,800 Federal BIL Grant Funds $5,547,574 State Aviation Grant Funds $4,419,150 PFC Funds $ 719,388 Commission Capital Funds $ 0 Estimated Total Funding fi2M2A1Z 3 ROANOKE REGIONAL AIRPORT COMMISSION Roanoke-Blacksburg Regional Airport 5202 Aviation Drive Roanoke,VA 24012-1148 (540)362-1999 FAX(540)563-4838 www.flyroa,com March 26, 2024 Honorable Chair and Members Roanoke Regional Airport Commission SUBJECT: FY 2025 Capital Improvement Program Dear Commission Members: The Proposed Capital Improvement Program for FY 2025 includes projects estimated at $19,012,912. Prior to submitting these projects to both the Federal Aviation Administration and the Virginia Department of Aviation for possible funding consideration, Commission review is required for capital projects estimated at $100,000 or greater. The breakdown of funds planned to cover project costs include $4,576,000 in Federal AIP Funds, $3,750,800 in Federal Discretionary Funds, $5,547,574 in Federal BIL Grant Funds, $4,419,150 in State Entitlement Funds, and $719,388 in Passenger Facility Charge Funds. Pursuant to the Agreement between the Commission and the Cities of Roanoke and Salem, and the County of Roanoke, the projects listed in Attachment I will also be submitted to the aforementioned Cities and County for approval along with the FY 2025 Operating and Capital Purchase Budget that will be presented to the Commission at the March 26, 2024 Commission meeting. Respectfully submitted, David S. Jeavons, CP Director of Finance &Administration Attachment cc: Executive Director General Counsel Treasurer ATTACHMENT I Proposed Capital Expenditures (For projects expected to exceed $100,000 in cost and programmed for FY 2025) Projects: A. Rehabilitate TWY B, B-1, B-5, & Hold Apron 1. Description: Construction—Mill/Overlay of aged runway surface. 2. Estimated Cost: $7,752,000 3. Anticipated Funding Sources: a. Federal AIP Grant Funds: $3,226,000 b. Federal Discretionary Funds: $3,750,800 b. State Aviation Grant Funds: $775,200 B. Design Rehabilitate RWY 6-24 1. Description: Begin design work for rehabilitating aged runway surface. 2. Estimated Cost: $1,500,000 3. Anticipated Funding Sources: a. Federal AIP Grant Funds: $1,350,000 b. State Aviation Grant Funds: $150,000 C. Terminal Roof EPDM Replacement 2. Description: Replace original end of life flat roofs at terminal and concourse. 3. Estimated Replacement Cost: $3,270,901 4. Anticipated Funding Sources: a. State Aviation Grant Funds: $2,616,721 b. PFC Funds: $654,180 D. Terminal Improvements—EDS Relocation/Baggage System Reconfiguration 1. Description:Design the relocation of the Explosive/Detection System(EDS)equipment from terminal lobby to gain ticket counter capacity. 2. Estimated Cost: $3,756,128 3. Anticipated Funding Sources: a. Federal BIL Grant Funds: $3,380,515 b. State Aviation Grant Funds: $375,613 E. Terminal Improvements-Security Checkpoint Relocation 1. Description: Design the relocation of security checkpoint to increase throughout and recover Gate 1 hold room for air service use. 2. Estimated Cost: $2,407,843 3. Anticipated Funding Sources: a. Federal BIL Grant Funds: $2,167,059 b. State Aviation Grant Funds: $240,784 2 F. Thermoplastic Hold Bars&Surface Painted Signs 1. Description: Reduce painting budget and extend the life of the airfield markings while maintaining Part 139 compliance. 2. Estimated Cost: $326,040 3. Anticipated Funding Sources: a. State Aviation Grant Funds: $260,832 b. PFC Funds: $65,208 it. Anticipated Funding Sources: Federal AIP Grant Funds $4,576,000 Federal Discretionary Funds $ 3,750,800 Federal BIL Grant Funds $5,547,574 State Aviation Grant Funds $4,419,150 PFC Funds $ 719,388 Commission Capital Funds $ 0 Estimated Total Funding $19 012912 3 CITY OF ROANOKE CITY COUNCIL 215 Church Avenue,S.W.,Suite 456 - 14 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 SHERMAN P.LEA,SR. E-mail: clerk@roanokeva.gov Council Members Mayor Joseph L.Cobb Luke W.Priddy Stephanie Moon Reynolds Vivian Sanchez-Jones Peter J.Volosin Patricia White-Boyd May 6, 2024 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: We jointly sponsor a presentation by the Roanoke Cultural Endowment, to provide an update with regard to its activities and initiatives, at the regular meeting of City Council to be held on Monday, May 6, 2024, at 2:00 p.m. Sincerely, dat44.1,7Jogig- Vent- Vivian Sanchez-Jones Council Member r65774- Peter J. Volosin Council Member VSJ/PJV:ctw . `. - r : § `' 1 s somml WA. < ----* 2.0sno...t...r Ce -- I Z G oci4, w D 2 --'0 ? AR tw, ''', '''''i,;-;.f. .14-14, . ',,,, , (4) , . T O a . ...., ._ ,, , ._ . .,.,,,,....„,„ , .II 410 re...,... , _ A 0 _ . !:,....`,':,,,..1.:. i . 0 Z V ztr, .' '1' t e: - --iYe } a t < tn 0 1„„ 4 ,� I - - �`--' y _ y a -- It` -_ " T � .. +P v k -3' h _ -. 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H.2., < $1--- •-,4, 1-----.-: 0 -- . e liMili .0 C.) '• •••11E' rtZ -,. ' E o 0-C (...) • i *ki /7-'s 4___-------'...,• _....,.. - - 1F • ) , -•• . . CD - ---- 1,,k, . ----- ,”V r 4,, V - /1f, , 0 „,„.. = i --,.. _ ,,,,,,,,..4.„.„.,,,,i,„,,....,,,,,,.,,,,,„:„.„4,,,,,,,,,x,4,•••••,.,„_• . ishi__ . ..„,„,_-.."144g,-,,-.''''''..,,----.'.-?=,--,?::.*:;-*-'1, _. { sii P=` r - - ern '0 ' ''''''-'4'-'; '----,,;'''-': --i,.4.-ti4.4„Ak,,,,,,, „,, , :" fil t ::, -'-t- •••4.' I g-,.....V:140.- 1 ' t �L 0 x. i R- foiry,. ,,-,..,..„.",,,,,,,,-,:j.,..,,ii- _ ,, , ,,,,,,.,,,,,,, ', '.,:i;'''''...-•,--;-,'-_----''''' • try x-. 1 f .e s IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6tn day of May 2024. No. 42921-050624. A RESOLUTION accepting the Hazard Mitigation Assistance Program grant made to the City from the Virginia Department of Emergency Management upon certain terms and conditions, and authorizing the City Manager to execute any required documentation on behalf of the City in order to accept the grants. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Hazard Mitigation Assistance Program Funds grant made to the City from the Federal Emergency Management Agency (FEEMA) and the Virginia Department of Emergency Management (VDEM) in the amount of $133,880, with no local match, for installation of automated gates at Shaffer's Crossing as more particularly described in the City Council Agenda Report dated May 6, 2024. 2. The City Manager is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funding, and to execute the Hazard Mitigation Assistance Program Grant Agreement in order to implement the program. All such documents shall be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of these grants. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of May 2024. No. 42922-050624. AN ORDINANCE to appropriate funding from the Federal Emergency Management Agency (FEMA) and the Virginia Department of Emergency Management (VDEM), to install automated gates at Shaffer's Crossing, amending and reordaining certain sections of the 2023-2024 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2023-2024 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from Federal Grant Funds 08-530-9315-9002 $ 120,492 Appropriated from State Grant Funds 08-530-9315-9007 $ 13,388 Revenues Shaffer's Crossing Flood Gates 08-530-9315-9315 $ 120,492 Installation-Federal Shaffer's Crossing Flood Gates 08-530-9315-9316 $ 13,388 Installation-State Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: CO(14-n w City Clerk. `'� ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 6, 2024 Subject: Acceptance of FEMA Hazard Mitigation Grant Program Funds. Background: The Transportation, and Stormwater Divisions of Public Works along with Emergency Management, collaborated on a Hazard Mitigation Grant Program (HMGP) grant application to install automated gates at Shaffer's Crossing. During high water events in the Shaffer's Crossing tunnels, the gates will activate and advise motorists, pedestrians, bicyclists, etc. that the street is not passable. The City was notified that the funding request of $133,880 is approved with 90% funding from the Federal Emergency Management Agency (FEMA) and 10% funding from the Virginia Department of Emergency Management (VDEM). Considerations: Installation of the automated gates will reduce risk of injury during flood events — risk to motorists and to first responders that may be called to a rescue. The City will need to enter into an agreement with FEMA and VDEM to access these funds. Recommended Action: Accept the VDEM/FEMA award of$133,880 of HMGP funds. Authorize the City Manager or his designee to execute the VDEM/FEMA grant agreement and supporting forms. Authorize the City Manager or his designee to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to obtain, accept, implement, administer, and use such funds identified above. Adopt the accompanying Budget Ordinance to establish revenue estimates for the funding sources identified above and appropriate funding in the same amount to the expenditure account. Bob Cowell, City Manager Distribution: Council Appointed Officers Sam Roman, Assistant City Manager Amelia C. Merchant, Deputy Director of Finance Ross Campbell, P.E., Director of Public Works Dwayne D'Ardenne, Transportation Manager Ian Shaw, P.E., Stormwater Manager Ian Coffey, Traffic Engineer , t�# COMMONWEALTH OF VIRGINIA • Ar. Department of Emergency Management ,24 9711 Farrar Court. Suite 200. Nord, Chesterfield,Virginia 23236 r� R TEL 804.26 r.7600 -DD 804.674.2417 FAX 804.272.2046 SHAWN G.TALMADGE State Cool=nator Deputy Hone and Sec, i ,,Advisor February 20, 2024 Mr. Bob Cowell City Manager City of Roanoke 713 3rd Street SW Roanoke,VA, 24016 RE: City of Roanoke—Shaffer's Crossing Flood Gates Installation FEMA-4602-DR-VA-0005 Dear Mr.Cowell: I am pleased to notify you that the Federal Emergency Management Agency(FEMA) has approved the project titled "Shaffer's Crossing Flood Gates Installation." The funds have been obligated through the Hazard Mitigation Grant Program. Attached you will find the grant award package. Please read all documents carefully prior to initiating your project. As funded, the federal share is 90%and the state share is 10% of the total project costs. Your project cannot begin until the authorized agent has signed the grant award package. No reimbursements will be made until the award package is signed and received by the Virginia Department of Emergency Management. Please sign the attached grant agreement and scan and email it to Lauren Tanner, mitigation grant administrator. Congratulations on the approval of this project. If you have questions regarding this award or the implementation of your project, please contact Lauren Tanner at (804) 659-1030 or by e-mail at Lauren.TannerFovdem.virginia.gov. Sincerely, Cheryl J.Adkins Alternate Governor's Authorized Representative Enclosures CJA/DJ M/kv Saving lives trr'ough effective erne;qer cv management and homelandsec i;ir:, '_rl Ready✓i!g in,a is a Res i1 ic.t?(- Page':I COMMONWEALTH OF VIRGINIA Department of Emergency Management 9711 Farrar Court, Sufte 200, North Chesterfield Virginia 23236 wrvra"`': TEL 804.267.7600 -DC 804.674.2417 FAX 804.772.2046 SHAWN G.TALMADGE State Coordinator Deputy Home:ancl Sec.; ity Advisor Hazard Mitigation Grant Program Grant Agreement FEMA-DR-4602-VA-0005 This Agreement is made as of this 23rd day of January of 2024, by and between the Virginia Department of Emergency Management, hereinafter called "VDEM," and Roanoke City, herein after called the "Sub- grantee." The UEI-EFT number for Roanoke City is NBFNAEXRHD76. The parties to this Agreement, in consideration of the mutual covenants and stipulations set out herein, agree as follows: (1) GENERAL PROVISIONS: This Agreement is a sub-grant award of federal funds from VDEM to the sub-grantee. VDEM has received a grant from the Department of Homeland Security, Federal Emergency Management Agency Hazard Mitigation Grant Program, Catalog of Federal Domestic Assistance Number 97.039.The sub-grantee shall implement the project as set forth in the grant Agreement documents. These documents consist of: (1) Executed Grant Agreement; (2) Scope of Work, Attachment A; (3) Project Budget, Attachment B; (4) Milestone Table, Attachment C; and (5) Grant Assistance Agreements and VDEM-FEMA General Terms and Conditions and Assurances; Attachment D. State agencies acting as the sub-grantee shall report all federal funds received as part of this Agreement as federal pass-thru funds on their agency's Schedule of Federal Assistance. Nothing in this Agreement shall be construed as authority for either party to make commitments, which will bind the other party beyond the Scope of Work contained herein. Furthermore, the sub-grantee shall assign, sublet, or subcontract any work related to this Agreement or any interest it may have herein with full compliance with federal and state procurement regulations.The schedule of service set forth in the Scope of Work and Milestone Table shall be deemed to have been consented to, as required by the preceding sentence, upon the execution of this Agreement by VDEM. Saving lives through effective emergency cy rnonooef77Ei7t and homeland s cvr'r_,. A,Ready Virginia is a Resilient a nia Page 1 (2) SCOPE OF WORK: The sub-grantee shall provide the service to VDEM set forth and summarized in the Scope of Work (Attachment A) and Milestone Table (Attachment C). All deliverables shall conform to accepted standards and practices. If there is any change in the original scope of work, a formal request must be made to VDEM for review and approval prior to implementing the change. These attachments are consistent with the original VDEM-FEMA (Federal Emergency Management Agency) grant project application.The sub-grantee shall provide VDEM with quarterly reports and a final report on the progress of work set forth in the Scope of Work.The quarterly reports and final report shall contain the following components: (1) a narrative describing in detail the progress of the sub-grantee in fulfilling the provisions of the Scope of Work; (2) Reimbursement Requests as needed that itemize the expenses incurred by the sub-grantee, including separate columns for the federal, state, and the sub-grantee's matching contribution to the total cost of services as reflected in the Project Budget-Attachment B; and (3) the schedule of specific project tasks with target completion dates and actual completion dates (Milestone Table—Attachment C). The first quarterly report is due to VDEM at the end of the first complete quarter following the award of the grant. Reporting Period Report Due to VDEM January 1 — March 31 no later than April 15 April 1 —June 30 no later than July 15 July 1 —September 30 no later than October 15 October 1 — December 31 no later than January 15 (3) TIME OF PERFORMANCE: The services of the sub-grantee shall begin on the date of sub-grantee's signature of this document and terminate on 5-10-2025, unless otherwise altered through provisions of this Agreement or extended by written authorization of VDEM. Requests for time of performance extension must be received in writing by VDEM within 75 days of termination date with reasons for requested time of performance extension and a revised Milestone Table—Attachment C.All time limits stated are of essence of this Agreement.All funds must be obligated no later than the project completion date.The final request for reimbursement must be received no later than 60 days after the completion date for the project. (4) COMPENSATION: The total grant award from VDEM is $140,574 provided through the Hazard Mitigation Grant Program, Disaster 4602, February 2021 Winter Storms. FEMA shall provide funds for the project identified in the Scope of Work (Attachment A) totaling $120,492. FEMA shall also provide sub-recipient management cost funds in the amount of$6,694. VDEM shall provide funds for the project identified in the Scope of Work (Attachment A)totaling $13,388. The sub-grantee is aware of and shall comply with the cost-sharing requirements of federal mitigation grant assistance, specifically,that federal assistance is limited to 90 percent of eligible expenditures.The non-federal funds must be from a non-federal funding source and can be completely fulfilled by in-kind services as long as financial records document them as such. VDEM shall release the grant award to the sub-grantee on a cost-reimbursement basis upon receipt and approval of the sub-grantee's quarterly and final reports and deliverables as required by this Agreement or at other times agreed to by VDEM. Any cost overruns incurred by the sub-grantee during the time of performance shall be the responsibility of the sub-grantee.The sub-grantee shall spend the funds according to the specified categories of the contract budget. The sub-grantee shall use mitigation grant Saving lives th ough effective erne;G'einy R'onogemerlt OTC homeland seCUr A React), Virginia is a Resilient Virginia, Page 2 funds solely for the purposes for which these funds are provided and as approved by FEMA and VDEM. General policies for determining allowable costs are established in 44 Code of Federal Regulations (CFR), Part 13.22 (included in Attachment D) and the appropriate OMB circulars that identify cost principles for different kinds of organizations. Minor shifts of the funds among categories by the sub-grantee, not to exceed 10%of any budget line item are permissible, but in no case can the total expenditures exceed the amount provided by this contract. Shifts in funds exceeding 10%among budget line items must be approved in writing by VDEM. (5) ASSISTANCE: VDEM agrees upon request of the sub-grantee to furnish, or otherwise make available to the sub-grantee, copies of existing non-proprietary materials in the possession of VDEM that are reasonably related to the subject matter of this Agreement and are necessary to the sub-grantee for completion of its performance under this Agreement.VDEM Recovery and Mitigation Division staff will provide technical support to the sub-grantee and make periodic site visits to monitor progress. (6) ACKNOWLEDGEMENTS: The role of the Virginia Department of Emergency Management (VDEM) and the Federal Emergency Management Agency(FEMA) must be clearly stated in all press releases, news articles, requests for proposals, bid solicitations, and other documents describing this project, whether funded in whole or part. Acknowledgement of financial assistance,with VDEM and FEMA logos, must be printed on all reports, studies, web sites, and other products (including map products) supported, in whole or in part, by this award or any sub-award. The sub-grantee is responsible for contacting VDEM staff in adequate time to obtain the logo in camera-ready or digital form.The final draft must be approved by VDEM staff prior to production.The acknowledgement should read as follows: This report was funded by the Federal Emergency Management Agency through the Virginia Department of Emergency Management via grant Agreement number FEMA-DR-4602-VA-0005 for$140,574. (7) CREATION OF INTELLECTUAL PROPERTY: To the extent that the copyright to any copyrightable material created pursuant to this Agreement is owned by the sub-grantee and/or the sub-grantee is empowered to license its use,VDEM agrees to grant to the sub-grantee, and hereby does grant to the sub-grantee, a license to use the materials so owned for public, not-for-profit purpose within the territory of the Commonwealth and shall execute and deliver such further documents as the Commonwealth may reasonably request for the purpose of acknowledging or implementing such license. A copyright notice shall be placed in an appropriate location on any copyrightable material being distributed or published. Such notice shall include (1) either the symbol "4_", the word "Copyright", or the abbreviation "Copr."; (2) the year of first publication; and (3)the name of the copyright owner(the Commonwealth of Virginia).This information shall be followed by the words, "all rights reserved." (8) STRUCTURAL MITIGATION REQUIREMENTS: Specific requirements must be adhered to for structural mitigation projects such as structural relocation, property acquisition and demolition and structural retrofitting or improvement as detailed in Attachment D.These requirements can include deed restrictions, operation and maintenance plans, and insurance requirements, as dictated by the specific grant and project requirements. Scr'.'ing fives thfough effective emergency mm7of1Cigement and h0!i'eicad sectif;t'r. A Ready"Vi,°gin/a is o Resilient Page 3 (9) BREACH AND TERMINATION: In the event of breach by the sub-grantee of this Agreement, VDEM shall provide written notice to the sub- grantee specifying the manner in which the Agreement has been breached. If a notice of breach is given and the sub-grantee has not substantially corrected the breach within sixty (60) days of receipt of the written notice, VDEM shall have the right to terminate the Agreement.The sub-grantee shall be paid for no service rendered or expense incurred after receipt of the notice of termination, except such fees and expenses incurred prior to the effective date of termination that are necessary for curtailment of its work under the Agreement. Termination of this Agreement can occur as an effect of one of two results: First, as a result of the proper completion and closeout of this project. Second, termination may occur as a result of Termination for Convenience or other termination as allowed or required by 44 CFR for projects,which cannot be completed as described in the FEMA-approved grant project application and the Scope of Work— Attachment, herein. Communication of this decision and information related to the project termination will be provided to the sub-grantee in coordination with FEMA through registered mail. IN WITNESS THEREOF the parties have caused this Agreement to be executed by the following duly authorized officials: Sub-grantee: Grantor: Roanoke City Virginia Department of Emergency Management • By: By: Date: 02/20/2024 Date: Authorized Sub-grantee Signatory Alternate Governor's Authorized Representative Saving`Pees th otrgh effective erne:gen y incnoaernent and homeiond cur urjty H Ready V/ iia is C Resilient E�f'C in ia. Gage 4 Attachment A FEMA-DR-4602-VA-0005 Project Scope of Work Project Sponsor: Roanoke City Project Title: Shaffer's Crossing Flood Gates Installation Project Description from VDEM-FEMA HMGP application: The proposed project will install automated high-water gates on the northbound and southbound entrances of Shaffer's Crossing. There will be two sensors placed on the upstream and downstream points of the tunnel which will detect rising water in the channel and signal for the gates to close and display an overhead warning message on the tunnel entrances. Both high water sensor systems will include video surveillance for added monitoring and one high water sensor will be powered by solar panel power.The signs,which will display "Flooded Road Ahead", and the gate system itself will be solar powered. Address Coordinates 24th Street, NW(upstream) 37.280693, -79.977599 Horton's Branch Watershed Roanoke,VA 24017 Boulevard Street, SW(downstream) 37.278329, -79.976894 Horton's Branch Watershed Roanoke,VA 24017 Special Conditions: Endangered Species Act (ESA):The project location is within range of federally listed bat species. This review does not include standing tree removal. If the scope of work changes to include removal of standing trees, EHP should be notified to allow for coordination with the U.S. Fish and Wildlife Service. Saving lives through effective e'ne,CJet7 y M01709EMent and homeland secutsecurity. .A J Ready Virginia is a Res lieot✓it g nio.., Page'..5 ` Attachment B FEMA-DR-4602-VA-0005 Project Budget Project Awarded Budget—Funding Source HMGP: Federal Project Funds(90%) $120,492.00 State Project Funds(10%) $13,388.00 Sub-recipient Management Costs $6,694.00 Total Project Costs $140,574.00 Project Budget from VDEM-FEMA HMGP application: Cost Type Quantity Unit Cost Total Average High water sensor system including solar panel power, 1 $60,500.00 $60,500.00 video surveillance, gate and sign system, and cloud- based access Pedestal foundation: sensor, gate, sign assembly, solar 8 $2,500.00 $20,000.00 panel Conduit:trenching, 2" conduit 500 $5.00 $2,500.00 Concrete: hydr. cement conc. sidewalk 4" 25 $90.00 $2,250.00 Landscaping:topsoil type A and regular seeding 1 $371.00 $371.00 Work zone:traffic control 5 $2,000.00 $10,000.00 Mobilization - site preparation and mobilization of 1 $28,685.00 $28,685.00 equipment for construction and Installation Construction Management 1 $9,574.00 $9,574.00 Total Project Costs $133,880.00 Cost Type Quantity Unit Cost Total Average Sub-Recipient Management Costs 1 $6,694.00 $6,694.00 Saving fives ±ougih effective ene ,er cy management and hamefor7dSecurity'. PageA Read, Virginia!S a Resilient V-' '17ic. Attachment C FEMA-DR-4602-VA-0005 Project Milestone Table Task Description Days Grant Award &Acceptance 1 month Request for Proposals for Engineering & Design 1 month Engineering & Design Work 3 months Bid Construction Work 2 months Award Contractor Work 1 month Contractor Equipment Installation 1 month Construction 3 months Inspections &Testing 1 month Project Closeout with VDEM 2 months Total Days 15 months Saving lives thi ouch effective eme:get7c,mo,;0gecrief7t and homeland secur;ty. Page 7 A Rear1., virginia is a PesTIient g io, Attachment D FEMA-DR-4602-VA-0005 Administrative Requirements and Guidance Federal Administration and Guidance Documents: 1. 2 CFR Part 200 Cost Principles for State, Local, Indian Tribal Governments 2. CATEX documentation (where required) 3. Structural Mitigation Project Requirements (where required) 4. Current Hazard Mitigation Assistance (HMA) Guidelines 5. FEMA Award Package Federal Emergency Management Agency (FEMA) Contact: Gail Gronlund FEMA Region III One Independence Mall, 6th Floor 615 Chestnut Street Philadelphia, PA 19106-4404 Mobile: (771) 202-0535 gail.gronlund(Coferna.dhs.gov Saving lives through effective emergency C ency management gement and homeland security'. f 7isaResilient / Page 8 Fr Ready ll,yr, �o c.�.+c� Attachment E FEMA-DR-4602-VA-0005 Hazard Mitigation Assistance Non-Supplanting Certification I certify that any funds awarded under Hazard Mitigation Assistance grants will be used to supplement existing funds for program activities and will not replace (supplant) non-federal funds. Designated Agent Name Signature Title Agency Saving lives through effective emergency gency management cin1;homeland secir'ity, : Ready Virginia its a Resilient Virginia. Page 9 tL.S.Department of Homeland Security Federal Emergency Management Agency Region 3 One Independence Mall 615 Chestnut Street.6`h floor Philadelphia,PA 19106-4404 t Rttt, FEMA January 23, 2024 Shawn Talmadge Governor's Authorized Representative Virginia Department of Emergency Management (VDEM) 9711 Farrar Court, Suite 200 North Chesterfield. VA 23236 Re: Project Approval Letter FEMA-4602-DR-VA-0005 Shaffer's Crossing Flood Gates Installation Hazard Mitigation Grant Program (H'1IGP) Governor's Authorized Representative Talmadge: I am pleased to inform you that the application for the FEMA-4602-DR-VA-0005 Shaffer's Crossing Flood Gates Installation has been approved. This project proposes to purchase and install automated highwater gates on the northbound and southbound entrances of Shaffer's Crossing. Two sensors placed on the upstream and downstream points of the tunnel which will detect rising water in the channel and signal for the gates to close and display an overhead warning message on the tunnel entrances. Both high water sensor systems will include video surveillance for added monitoring and one high water sensor will be powered by solar panel power. Address Coordinates 24th Street.NW (upstream) 37.280693. -79.977599 Horton's Branch Watershed Roanoke.VA 24017 Boulevard Street. SW (downstream) 37.278329. -79.976894 Horton's Branch Watershed Roanoke,VA 24017 The total approved project cost is S133,880.00 with a 90°'o federal project cost share of S120.492.00 and a 10°ro non-federal project cost share of S13.388.00. In addition. the Subrecipient Management Cost of 86,694.00. which is 59--% of the Total Project Cost. has been approved. The total federal share amount of$127,186.00 is available in the SMARTLINK system. A copy of the obligation report is enclosed for your records. �i,lzr.fema.2ov FENIA-4602-DR-VA-0005 Page2of2 Federal Share Non-Federal Share Total Project Costs S120.492.00 S13.388.00 S133 880 Subrecipient Management Costs S6.694.00 S0.00 S6.6914.00 Total S127,186.00 , S13,388.00 $140,574.00 In implementing this project, VDEM as the recipient. shall ensure that the City of Roanoke, the sub- recipient, continues to comply with the applicable FEMA-State Grant Agreement Articles and all applicable laws. assurances, and guidance. Also. the sub-recipient must adhere to all requirements and conditions outlined in the Record of Environmental Consideration (REC) document enclosed. The Special Conditions are highlighted below: Endangered Species Act (ESA): The project location is within range of federally listed bat species. This review does not include standing tree removal. If the scope of work changes to include removal of standing trees, EHP should be notified to allow for coordination with the U.S. Fish and Wildlife Service. The Period of Performance (POP) for this award ends on May 10, 2025. All changes to this award must be submitted to our office in writing for review and approval prior to commencement of any change-related work. Please provide our office with a quarterly report thirty (30) days after the end of each federal fiscal year quarter. If you have any questions concerning the approval of this project. please contact Sabrina Jefferson. HMGP Section Supervisor, at sabrina.jefferson ci feina.dlis.2oy. Sincerely. DUSTY R Digitally signed by ((�� DUSTY R BROSIUS BROSIUS 1.23 08:21:21 -0.000' Dustin R. Brosius Community Resilience and Infrastructure Grants (CRAIG) Branch Chief Enclosure(s): Record of Environmental Consideration Obligation Report cc: Cheryl Adkins. C'FO, Deputy State Coordinator Dillon Taylor. Chief of Staff and Senior Counsel Robert Coates. Director of Grant Management and Recovery Debbie Messmer. State Hazard Mitigation Officer Alexander Krupp. Deputy State Hazard Mitigation Officer Maura Hannigan-Pierce. HMGP Branch Chief Sabrina Jefferson. HMGP Section Supervisor 1207 2023 FEDERAL EMERGENCY MANAGEMENT AGENCY HLIGP-OB-02 15 06 HAZARD MITIGATION GRANTS PROGRAM Obligation Report wt Signatures Disaster FEMA Amendment State Acton Supplemental No Project No No Application ID No No State Recipient 4602 5 -R 0 5 1 12 VA Statewide Subrecipient Roanoke Project Title: City of Roanoke-Installation of Flood Gates at Shaffer's Crossing Subrecipient FIPS Code: 770-68000 Total Amount Total Amount Total Amount Total Amount Available Previously Allocated Previously Obligated Pending Obligation for New Obligation S120.492.00 S120,492.00 S0.00 S0 00 Subrecipient Management Project Amount Cost Amount Total Obligation IFMIS Date IFMIS Status FY S120,492 00 56.694 00 S127.186.00 1207 2023 Accept 2024 Comments Date: 12.07'2023 User Id'. CMILLS4 Comment: 4602-DR-VA-0005 City of Roanoke-Installation of Flood Gates at Shaffer's Crossing reviewed and found eligible for funding Total Project Costs:S133.880.00 Federal Share 90°b: $120.492.00 Non-Federal Share 10°0:$13,388.00 Sub-recipient management costs: S6.694 Total Federal Funds:$127.186.00 Authorization Preparer Name: JOHN WILLIAM fMAETZGER Preparation Date: 12/0712023 HMO Authorization Name: CONNIE MILLS HMO Authorization Date: 12/07/2023 Digitally signed by DUSTY R DUSTY R BROSIUS BROSIUS Date:2024.01.23 08:23:19-05'00' Authorizing Official Signature Authorizing Official Title Authorization Date Authorizing Official Signature Authorizing Official Title Authorization Date Page 1 of 1 1129,2023 FEDERAL EMERGENCY MANAGEMENT AGENCY REC-01 12:52:10 RECORD OF ENVIRONMENTAL CONSIDERATION(REC) Project HMGP-4602-0005-VA(1) Title: City of Roanoke-Shaffer's Crossing Floodgates NEPA DETERMINATION Non Compliant Flag: No EA Draft Date: EA Final Date: EA Public Notice Date: EA Fonsi Level: CATEX EIS Notice of Intent EIS ROD Date: Comment Hh1GP-4602-0005-VA,Independent City of Roanoke.VA.The Applicant will install automated high- water gates on the northbound and southbound entrances of Shaffer's Crossing.Two sensors placed on the upstream(37.280693,-79.977599)and downstream(37.278329.-79.976894)points of the tunnel which will detect rising water in the channel and signal for the gates to close and display an overhead warning message on the tunnel entrances.Both high water sensor systems will include video surveillance for added monitoring and one high water sensor will be powered by solar panel power. - jhathawl -11'1512023 19:24:43 GMT CATEX CATEGORIES Catex Category Code Description Selected =e2 ('e2)New construction upon or improvement of land where all of the following Yes conditions are met:(a)The structure and proposed use are compatible with applicable Federal.Tribal,State;and local planning and zoning standards and consistent with Federally-approved State coastal management programs,(b) The site is in a developed area and%or a previously-disturbed site.(c)The proposed use will not substantially increase the number of motor vehicles at the facility or in the area,(d)The site and scale of construction or improvement are consistent with those of existing,adjacent,or nearby buildings,and,(e)The construction or improvement will not result in uses that exceed existing support infrastructure capacities(roads.sewer,water,parking,etc.). EXTRAORDINARY Extraordinary Circumstance Code Description Selected? No Extraordinary Circumstances were selected ENVIRONMENTAL LAW/EXECUTIVE ORDER Environmental Law) Comment Executive Order Status Description Clean Air Act(CAA) Completed Project will not result in permanent air emissions-Review concluded Coastal Barrier Resources Act Completed Project is not on or connected to CBRA Unit (CBRA) or otherwise protected area-Review concluded Clean Water Act(CWA) Completed Project would not affect any water of the U.S. -Review concluded NOTE.All times are Gti1T using a 24-hour clock Page 1 of 3 11/292023 FEDERAL EMERGENCY MANAGEMENT AGENCY REC-Ol 12.52.10 RECORD OF ENVIRONMENTAL CONSIDERATION(REC) Project HMGP-4602-0005-VA(1) Title: City of Roanoke-Shaffer's Crossing Floodgates Environmental Law/ Executive Order Status Description Comment Coastal Zone Management Act Completed Project is not located in a coastal zone area (CZMA) and does not affect a coastal zone area- Review concluded Executive Order 11988- Completed No effect on floodplain'flood levels and Per FIRM panel 51161C0163G,dated Floodplains project outside floodplain-Review concluded 9`28 2007.the project is located outside the 1 Q10 annual chance floodplain,and the activity has no potential to affect or be affected by the floodplain.-jhathawl -11/15 2023 19:44:23 GMT Executive Order 11990- Completed No effects on wetlands and project outside Wetlands wetlands-Review concluded Executive Order 12898- Completed No Low income or minority population in, This project has been determined to have limited Environmental Justice for Low near or affected by the project-Review or no potential to adversely affect minority or low Income and Minority Populations concluded -income populations according to Exemption IL.o. in Step 1 of the EO 12898 Interim Guidance on 1115/2023.FEMA has no further EO 12898 responsibilities with regard to these activities.- jhathawl -11;15.2023 19:43:42 GMT Endangered Species Act(ESA) Completed Listed species and/or designated critical Per the attached determination table and self- habitat present in areas affected directly or certification letter,this project will not affect listed indirectly by the federal action species.See associated condition.-jhathawl - 11 15.2023 19.30:12 GMT Completed No effect to species or designated critical habitat(See comments for justification)- Review concluded Farmland Protection Policy Act Completed Project does not affect designated prime or (FPPA) unique farmland-Review concluded Fish and Wildlife Coordination Completed Project does not affect,control.or modify a Act(FWCA) waterway`body of water-Review concluded Migratory Bird Treaty Act(MBTA) Completed Project located within a flyway zone Completed Project does not have potential to take migratory birds-Review concluded Magnuson-Stevens Fishery Completed Project not located in or near Essential Fish Conservation and Management Habitat-Review concluded Act(fit SA) National Historic Preservation Act Completed Applicable executed Programmatic 2020(Amended 2023)Virginia Programmatic (NHPA) Agreement.Activity meets Programmatic Agreement Allowance IID.1.a.-jhathawl - Allowance(enter date 11.15`2023 19:25:38 NOTE:All times are GMT using a 24-hour clock Page 2 of 3 11.292023 FEDERAL EMERGENCY MANAGEMENT AGENCY REC-01 12:52:10 RECORD OF ENVIRONMENTAL CONSIDERATION(REC) Project HMGP-4602-0005-VA(1) Title: City of Roanoke-Shaffer's Crossing Floodgates Environmental Law/ Executive Order Status Description Comment and#in comments)-Review concluded GMTJustin Hathaway was the SOI-qualified reviewer applying this allowance.-jhathawl - 11i272023 15:07:53 GMT Wild and Scenic Rivers Act Completed Project is not along and does not affect Wild (WSR) and Scenic River-Review concluded CONDITIONS Special Conditions required on implementation of Projects: The project location is within range of federally listed bat species.This review does not include standing tree removal.If the scope of work changes to include removal of standing trees,EHP should be notified to allow for coordination with the U.S.Fish and Wildlife Service. Source of condition:Endangered Species Act(ESA) Monitoring Required: No Standard Conditions: Any change to the approved scope of work will require re-evaluation for compliance with NEPA and other Laws and Executive Orders. This review does not address all federal,state and local requirements.Acceptance of federal funding requires recipient to comply with all federal,state and local laws.Failure to obtain all appropriate federal.state and local environmental permits and clearances may jeopardize federal funding. If ground disturbing activities occur during construction.applicant will monitor ground disturbance and if any potential archeological resources are discovered.will immediately cease construction in that area and notify the State and FEMA. NOTE.All times are GMT using a 24-hour clock. Page 3 of 3 IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 6th day of May 2024. No. 42923-050624. A RESOLUTION accepting the Community Impact Planning Grant from Virginia Housing for Riverdale Master Plan made to the City, upon certain terms and conditions, and authorizing the City Manager to execute any required documentation on behalf of the City in order to accept the grants. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Community Impact Planning Grant from Virginia Housing for Riverdale Master Plan in the amount of$50,000, with no local match, for Riverdale Master Plan as more particularly described in the City Council Agenda Report dated May 6, 2024. 2. The City Manager is hereby authorized to accept, execute, and file on behalf of the City of Roanoke, any and all documents required to obtain such funding. All such documents shall be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of May 2024. No. 42924-050624. AN ORDINANCE to appropriate funding from Virginia Housing to support the master planning of the Riverdale site, amending and reordaining certain sections of the 2023-2024 Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2023-2024 Grant Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations Program Activities 35-610-8505-2066 $50,000 Revenues Community Impact Planning Grant FY24 35-610-8505-8506 50,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: J-; cfite,e6r City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 6, 2024 Subject: Acceptance of Community Impact Planning Grant from Virginia Housing for the Riverdale Master Plan. Background: The City of Roanoke was awarded a $50,000 FY24 Community Impact Planning Grant from Virginia Housing to support the master planning of the Riverdale site. Considerations: The Riverdale development team has hired the Baskervill consulting firm to support the community engagement process and assist with the development of a master plan for the site. Recommended Action: Accept the $50,000 Community Impact Planning Grant from Virginia Housing. Authorize the City Manager or his designee to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to obtain, accept, implement, administer, and use such funds identified above. Adopt the accompanying Budget Ordinance for the grant funding. r4ff Bob Cowell, City Manager Distribution: Council Appointed Officers Andrea F. Trent , Acting Director of Finance Jillian Papa Moore, Acting Planning, Building, & Development Director Chris Chittum, Acting Assistant City Manager Angie O'Brien, Assistant City Manager Virginia Housing Grant Award Notification(GAN) 1. Contact Information City of Roanoke 215 Church Avenue, SW Roanoke VA 24011 Wayne Leftwich,wayne.leftwich@roanokeva.gov 2. Virginia Housing Contact Carina DeRoche,caring.deroche@virginiahousing.com 3. Grant ID&Title 304378- FY24 Community Impact Planning Grant 4. Funding Opportunity 299451- FY24 Community Impact Planning Grant 5. Grant Agreement Type Award 6. Grant Award Type New 7. Grant Award Amount $50,000.00 Original Award Current Award $50,000.00 Total Award 8. Period of performance 03/01/2024-02/28/2025 9. Grant Authority Virginia Housing 10. FAIN NA 11. Award Date 3/1/2024 12. Fund Source Virginia Housing 13. Indirect Cost Rate .00% 14. Special Terms& This award is further subject to the attached Grant Agreement and Funding Opportunity. Conditions 15. Program Specific The Neighborhood Community Planning must include all the required elements on page 14 Instructions of the Community Impact Handbook. 11111111111111111.111111111111111111111111111111111111111111111111111111111111.11111111111111111111111111111111111 Mokl q to Si joh Msol, Monique S.Johnson, Ph.D. Managing Director of Community Outreach Date: Mar 26,2024 F OF ROANOKE OFFICE OF THE CITY CLERK r 215 Church Avenue,S.W.,Room 456 • Roanoke,Virginia 24011-1536 NG ;'r Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerkC'roanokeva.gov CECELIA T.WEBB,CNIC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 7, 2024 Laura Carini Roanoke, Virginia Dear Ms. Carini: At a meeting of the Council of the City of Roanoke which was held on Monday, May 6, 2024, you were reappointed as a member of the City of Roanoke Finance Board for a two-year term of office, commencing July 1, 2024 and ending June 30, 2026. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. The deadline to submit your oath is May 31, 2024. Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended, I am enclosing copy of the Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the City of Roanoke Finance Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Harold Harless, Board Secretary, City of Roanoke Finance Board COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of May 2024, LAURA CARINI, was reappointed as a member of the City of Roanoke Finance Board for a two-year term of office, commencing July 1, 2024 and ending June 30, 2026. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2024. 6.4.41z;cd coze441. City Clerk de 're 44- t aet CITY OF ROANOKE •gip- OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 i Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 7, 2024 Mickhal Balbino Clary 505 6th Street, S. W. Roanoke, Virginia 24016 Dear Mr. Balbino Clary: At a meeting of the Council of the City of Roanoke which was held on Monday, May 6, 2024, you were appointed as a member of the Fair Housing Board for a term of office ending March 31, 2027. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts copy 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. The deadline to submit your oath is May 31, 2024. Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended, I am enclosing copy of the Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Fair Housing Board. Sincerely, 6.44.&;fc, d-: terize.ddl, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Raquel Nunez, Board Secretary, Fair Housing Board, with application COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of May 2024, MICKHAL BALBINO CLARY, was appointed as a member of the Fair Housing Board for a term of office ending March 31, 2027. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2024. euzit:t, City Clerk o R00% �` � : CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 7, 2024 Ilsa Saavedra-Rogan 1601 Blair Road, S.W. Roanoke, Virginia 24015 Dear Ms. Saavedra-Rogan: At a meeting of the Council of the City of Roanoke which was held on Monday, May 6, 2024, you were appointed as a member of the Equity and Empowerment Advisory Board to fill the unexpired term of office of Auraliz Quintana ending December 31, 2026. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed.The deadline to submit your oath is May 31, 2024. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Equity and Empowerment Advisory Board. Sincerely, A ' �.IGGGi to2e.e.di Cecelia F. McCoy, CMC City Clerk Enclosures pc: Katie Hedrick, Board Secretary, Equity and Empowerment Advisory Board, with application COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of May 2024, ILSA SAAVEDRA-ROGAN, was appointed as a member of the Equity and Empowerment Advisory Board to fill the unexpired term of office of Auraliz Quintana ending December 31, 2026. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2024. 6.c41-t; City Clerk WHITE-BOYD 42925-051324 City of Roanoke, Virginia CITY COUNCIL RECESSED SESSION May 13, 2024 2:00PM ROANOKE City Council Chamber 215 Church Avenue, S.W. AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. NOTICE: Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. 1. CALL TO ORDER - ROLL CALL. All Present. The Invocation was delivered by Vice-Mayor Joseph L. Cobb. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Statement of Purpose. Mayor Lea. Mayor Lea stated that City Council would be adopting measures in connection with the City's Recommended 2024 - 2025 Fiscal Year Budget, which takes effect July 1, 2024. 2. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: A Certificate of the Acting Director of Finance advising that funds required for the 2024 - 2025 General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, School Food and Grant Fund budgets will be available for appropriation, for the fiscal year July 1, 2024 and ending June 30, 2025. No action taken. A. Reaffirmation of Real Estate Tax Rate. Adopted Ordinance No. 42925-051324. (7-0) B. Adoption of the Fee Compendium. Adopted Resolution No. 42926-051324. (7-0) C. Adoption of Annual General, Stormwater Utility, Civic Facilities, Parking, Risk Management School General, School Food Services and Grant Fund appropriations for the fiscal year beginning July 1, 2024 and ending June 30, 2025. Adopted Budget Ordinance No. 42927-051324. (7-0) D. Endorsement of the Capital Improvement Program Update FY2025 - 2029. Adopted Resolution No. 42928-051324 and Budget Ordinance No. 42929-051324. (7-0) E. Appropriation of Fiscal Year 2023 Year-End Funds for use in Fiscal Year 2024. Adopted Budget Ordinance No. 42930-051324. (7-0) F. Adoption of School Board Funding Policy. Adopted Resolution No. 42931-051324. (5-1, Council Member Sanchez-Jones abstained from the vote due to a Conflict of Interest and Council Member Priddy voted no) G. Adoption of a Pay Plan for officers, employees, Council-appointed officers and Constitutional Officers of the City; and authorization for certain salary adjustments and merit increases and monthly stipends for certain board and commission members, effective July 1, 2024. Adopted Ordinance No. 42932-051324, as amended. (7-0) 3. OTHER BUSINESS: 1. A communication from Council Member Patricia White-Boyd, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended. (6-1, Council Member Priddy voted no) 4. RECESSED FOR CLOSED MEETING - 3:23 P.M. 5. RECONVENED - 4:57 P.M. CERTIFICATION OF CLOSED MEETING. (7-0) 6. ADJOURNED -4:58 P.M. DEPARTMENT OF FINANCE 111 Noel C.Taylor Municipal Building 215 Church Avenue,SW>Room 461 Roanoke,Virginia 24011 ROA N O KE 54o.853.2821 fax: 540.853.6142 May 13, 2024 TO: Honorable Mayor and Members of Council FROM: Andrea F. Trent, Acting Director of Finance SUBJECT: Certification of Funding I, Andrea F. Trent, Acting Director of Finance, of the City of Roanoke, in accordance with paragraph (a) of Section 25.1 of the Charter of the City of Roanoke, as amended, and Sections 2-235 (e) and (f), Code of the City of Roanoke (1979), as amended, do hereby certify that funds required for the 2024-2025 General Fund, Stormwater Utility Fund, Civic Facilities Fund, Parking Fund, Risk Management Fund, School Fund, School Food Fund, and Grant Fund budgets will be available for appropriation. Acting Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of May 2024. No. 42925-051324. AN ORDINANCE adopting and reaffirming the real property tax rate as set forth in Article II of Chapter 32 of the Code of the City of Roanoke and dispensing with the second reading by title of this ordinance. WHEREAS, pursuant to Section 58.1-3321, Code of Virginia (1950), as amended, City Council held a public hearing on April 25 2024, regarding the proposed real estate tax rate for FY 2024-2025 in the amount of $1.22 for every $100 of fair market value of such property, because such tax rate would result in an increase of one percent or more from the previous fiscal year's real property tax levies. THEREFORE BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Pursuant to Section 58.1-3321, Code of Virginia (1950), as amended, City Council deems it necessary to adopt and reaffirm the proposed real estate property tax rate of $1.22 for every $100 of fair market value of such property, and City Council hereby adopts and reaffirms the real estate tax rate of$1.22 for every $100 of fair market value of such property, as more particularly set forth in Section 32-16, Code of the City of Roanoke (1979), as amended, together with all other real estate tax rates as set forth in Article II of Chapter 32, Code of the City of Roanoke (1979), as amended. As provided for in Article II of Chapter 32, Code of the City of Roanoke (1979), as amended, the real estate tax rates shall be effective for the tax year commencing July 1, 2024 and for each tax year thereafter. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: CfYld—ar __ _ City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 13, 2024 Subject: Reaffirmation of Real Estate Tax Rate. Background: During the development of the FY 2025 budget, City staff advised Council that real estate assessments will result in the generation of revenue at a higher level than FY 2024. Pursuant to Section 58.1-3321 of State Code, the City was required to provide notice to the public and hold a public hearing in order to adopt and reaffirm the current tax rate of $1.22 per $100 of fair market value of such real property. Pursuant to State Code, Council must deem it necessary to adopt and reaffirm such tax rate. As such, it is necessary to adopt and reaffirm the proposed real estate tax rate of $1.22 for every $100 of fair market value. Considerations: On April 25, 2024, City Council held a public hearing regarding the proposed real estate property tax rate of $1.22 per $100 of real property value. Council will consider adopting an ordinance to reaffirm the proposed real estate property tax rate of $1.22 for every $100 of fair market value as set forth in Article II of Chapter 32 of the Code of the City of Roanoke. The real estate tax rate will be effective July 1, 2024, and for subsequent fiscal years, as provided in Article II, Chapter 32, Code of the City of Roanoke (1979), as amended. Recommended Action: Adopt the attached ordinance effective July 1, 2024, wherein Council deems it necessary to adopt and reaffirm the real estate tax rate of $1.22 for every $100 of fair market value of such property, as set forth in Article II of Chapter 32 of the Code of the City of Roanoke, and adopt and reaffirm the real estate tax rate of $1.22 for every $100 of fair market value of such property, as set forth in Article II of Chapter 32 of the Code of the City of Roanoke. "--07 Bob Cowell, City Manager Distribution: Council Appointed Officers Ryan LaFountain, Commissioner of the Revenue Evelyn Powers, City Treasurer Andrea F. Trent, Acting Director of Finance Kelvin Bratton, Real Estate Valuation Manager IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of May 2024. No. 42926-051324. AN ORDINANCE adopting the City of Roanoke's Electronic Fee Compendium for the 2024/25 fiscal year to be maintained by the Director of Finance reflecting certain fees, rates, penalties and charges made by the City; providing for an effective date; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The fees,rates,penalties and charges set out in the attached document labeled 2024- 2025 City of Roanoke Electronic Fee Compendium and attached to the City Council Agenda Report dated May 13, 2024 are hereby adopted and established as the 2024-2025 City of Roanoke Electronic Fee Compendium. 2. In case of any conflict or inconsistency between the Fee Compendium and State or City Code, the appropriate Code shall prevail. 3. The fees established by this Ordinance shall become effective on and after July 1, 2024, and remain in effect until amended by this Council or the City Manager, as authorized. 4. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: et•A 7 _ _ _ _ City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 13, 2024 Subject: Adoption of the Fee Compendium. Background: The recommended Fiscal Year 2024-2025 budget includes the City's Fee Compendium. Considerations: The attached resolution authorizes City Council to adopt the City of Roanoke's Electronic Fee Compendium for the 2024-2025 fiscal year to be maintained by the Director of Finance reflecting certain fees, rates, penalties and charges made by the City. All fees become effective on and after July 1, 2024, and remain in effect until amended by this Council or the City Manager, as authorized. Recommended Action: Adopt the attached resolution of the City's Fee Compendium (fee and rate schedule) effective July 1. 2024. ---„.„1");) Bob Cowell, City Manager Distribution: Council Appointed Officers Andrea F. Trent, Acting Director of Finance City of Roanoke Virginia Ro /Apt A11ra s Ar 71 .,.->A *kiti st 5 1liG114 ' L FY 2024-2025 Electronic Fee Compendium Table of Contents AAVApprAillr FY2024-2025 Ordinance FY2024-2025 Fee Adjustments Buildin• Inspection 1 Civic Center 6 Parking Fee Rental Fee Facility Fee Clerk of Circuit Court 7 Copying or Printing Criminal Justice Academy Courthouse Maintenance Fees Courthouse Security Fees Serving Levies Serving Papers E-911 8 Freedom of Information Act Request Engineering 9 Digital Imaging Printing Fire-EMS 10 Standby Fees Fire Prevention Code Permits Fireworks Inspections Reports Violations Transport Human Services 13 Copying or Printing Employee Clinic Visit ID Name Badge Table of Contents FY2024-2025 Libra 14 Copying or Printing Fax Services Lost or Fully Damaged Item Main Library Reading Porch Use Replacement Library Card Parking 15 Garages Lots On-Street Metered Parking Administrative Parking Citations Parking Violations Parks and Recreation 21 Pools Elmwood Park Rental Discovery Center Rental Fishburn Mansion Rental Center Rentals Shelter & Open Space Rentals Greenway Rentals Natural Surface Trails Athletic Fields & Courts Equipment Miscellaneous Planning, Building, and Development - Code Enforcement 25 Abatement of Nuisance Weeds/Trash on Private Property Inoperable Vehicle Removal, Repair, or Securement of Structures Residential Rental Housing Inspection Table of Contents FY2024-2025 Police 26 False Alarms Freedom of Information Act Request Permits Public Works 27 Stormwater Utility Fee Dumpster/Portable Storage in Right-of-Way Permits Removal, Repair, or Securement of Structures Residential Rental Housing Inspection Vegetation Overgrowth in Alley Real Estate Valuation 29 Rehab Fees Sheriff 30 Civil Process Fees Fingerprint Services Prisoner's Keep Prisoner Medical Fees Rescheduled Eviction Weekender/Non-Consecutive Sentence Prisoner Fee Solid Waste 31 Compactor Container Solid Waste Fees Violations Treasurer 32 Collection Fees Dog Licenses Kennel Fees Nuisance Abatement and Demolition Invoices Tax/License Penalties and Interest Vehicle Registration Withholding Program Fee FEE ADJUSTMENTS The Stormwater Utility Fee seven-year/phase-in rate schedule was approved by City Council in a prior budget cycle, but is being restated as a reminder of the upcoming changes. Stormwater Utility Fee Parameter FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Monthly/Billing Unit $0.90 $1.05 $1.20 $1.35 $1.45 $1.55 $1.60 (per 500 sq ft.of impervious surface) Change from Prior Year - S0.15 $0.15 $0.15 $0.10 $0.10 $0.05 Reference-Ordinance No,42088-062121,adopted June 21,2021 Building Inspection Fees Department Building Inspection Collecting Department Permit Center/Treasurer Construction Permits Fee Description Fee Amount S50.00 + 2% $0.01 to S1,000 state levy Construction permits: (Combination permit, $50.00 for first building permit,demolition $1,000 of permit,fire system permit, value of work, mechanical permit, plus 56.57 for plumbing permit, electrical $1,000.01 and up each additional permit, site utilities permit, $1,000 of storage tank permit) value+ 2% state levy Building Plan Review Fee 1 Description Fee Amount 10%of building First two reviews permit fee Building Plan Review 2%of building Each additional review permit fee Zoning and Building Permit Fee Description Fee Amount Zoning and Building Building permit Permit fee+$25.00 Zoning Permit/Basic Development Plan Fee Description Fee Amount Zoning and Building Flat fee $25.00 Permit Comprehensive Development Plan Fee Description Fee Amount $500.00 + Comprehensive $75.00 per Development Plan Per acre fee applies to any portion of acre acre or portion of an acre Building Code Appeal Fee Description Fee Amount Building Code Appeal S'5,0 00 I 1 Building Inspection Fees Business License Zoning Verification Fee Description Fee Amount Business License Zoning No fee Sr' Verification Signage Fee Description Fee Amount Permanent $50.00 Signage Temporary $30.00 Asbestos Removal Fee Description Fee Amount S50.00+2% Asbestos Removal state levy Elevator Certification Fee Description Fee Amount S50.00 +2% Prior to Expired Certification state levy Elevator Certification S100.00+2% After Expired Certification state levy Cross Connection Certification Fee Description Fee Amount S50.00 + 2% Cross Connection Prior to Expired Certification state levy Certification $100.00 +2% After Expired Certification state levy Encroachment Permit Fee Description _Fee Amount Encroachment Permit No fee $0.00 Tent Membrane Structure Fee Description Fee Amount S100.00+2% Tent Membrane Structure state levy Zoning Amendment/Rezoning Fee Description Fee Amount $1,000.00 + Zoning S500.00 legal Amendment/Rezoning advertisement fee 2 Building Inspection Fees Legal advertisement for Planning Commission/City Council actions Fee Description Fee Amount Legal advertisement for Planning Commission/City S500.00 Council actions Special Exception Fee Description Fee Amount S100.00 fee+ S250.00 legal Residential Use advertisement fee $200.00 fee + S250.00 legal Commercial Use advertisement fee Zoning Variance Fee Description Fee Amount $190.00+ $250.00 legal Zoning Variance advertisement fee Zoning Appeal Fee Description Fee Amount $250.00+ S250.00 legal Zoning Appeal advertisement fee Legal advertisement fee for Board of Zoning Appeals actions Fee Description Fee Amount Legal advertisement fee for Board of Zoning S250.00 Appeals actions Zoning Administrator Modification Fee Description Fee Amount Zoning Administrator S150.00 Modification Zoning Verification Fee Description Fee Amount Zoning Verification S150.00 Re-inspection and off-hours per hour rate Fee Description Fee Amount Re-inspection and off- Two hour minimum for off-hours inspections S100.00 hours per hour rate 3 Building Inspection Fees Certificate of Occupancy Fee Description Fee Amount Permanent S50.00 Certificate of Occupancy Temporary(for each 30-days) S150.00 Renewal of Expired Permit Fee Description Fee Amount Renewal of Expired Permit $50.00 Erosion and Sediment Control Plan Review Fee Description Fee Amount $100.00+ Erosion and Sediment $50/acre applies to any portion of an acre $50/acre Control Plan Review disturbed area Stormwater Management Plan Review Fee Description Fee Amount $100.00+ S3.00 per 100 square feet of Stormwater Management Capped at$1,000.00 post Plan Review development impervious area Subdivision Plat Fee Description Fee Amount Minor S150.00 Subdivision Plat $220.00+ Major(Base rate+ per lot rate) $50.00 per lot Subdivision Site Plan Fee Description Fee Amount $500.00 + Subdivision Site Plan Base rate + per disturbed acre or portion of an acre $50.00 per disturbed acre Subdivision Plat Vacation Fee Description Fee Amount Subdivision Plat Vacation S50.00 Street&Alley Closure Fee Description Fee Amount S100.00 + S500.00 legal Street&Alley Closure AKA Right-of-Way Vacation advertisement fee 4 Building Inspection Fees Work without a permit Fee Description Fee Amount Two times the Work without a permit No cap calculated permit fees Water/Sewer Affidavit Permits Fee Description Fee Amount Water/Sewer Affidavit Value of construction (up to$2,500.00) `y�j i ji Permits Amusement Devices Inspected by City(During Normal Hours) Fee Description Fee Amount Kiddie-Ride $25.00 Amusement Devices Inflatable with valid certificate $50.00 Inspected by City(During Circular ride or flat ride<20' height $35.00 Normal Hours) Spectacular Ride $55.00 Coaster>30' in height $150.00 Amusement Devices Inspected by City (After Hours) Fee Description Fee Amount Kiddie-Ride $52.50 Amusement Devices Inflatable with valid certificate $75.00 Inspected by City(After Circular ride or flat ride<20' height $82.50 Hours) Spectacular Ride $112.50 Coaster>30' in height S300.00 Amusement Devices inspected by Third-Party Inspector Fee Description Fee Amount Kiddie-Ride $3.75 Amusement Devices Inflatable with valid certificate $12.50 Inspected by Third-Party Circular ride or flat ride<20' height $13.75 Inspector Spectacular Ride $18.75 Coaster>30' in height $50.00 Mobile/Modular Home/Building Relocation i Fee Description Fee Amount S150.00+2% state levy+ i Mobile/Modular Single-wide, Double-wide,Triple-wide or greater, temporary construction 10% building Home/Building Relocation office trailer plan review fee (if required) 5 Civic Center Fees 1 Department Civic Center Collecting Department Civic Center Parking Fee Fee Description I Fee Amount Parking Fee (Parking $5.00-20.00 Rental Fee Fee Description Fee Amount $100.00- Rental Fee Rental S28.000.00 Facility Fee Fee Description I Fee Amount Facility Fee Facility S3.00 6 Clerk of Circuit Court Fees Department Clerk of Circuit Court Collecting Department Clerk of Circuit Court Printing or Copying Fee Description Fee Amount Copies Fee, per page,for printing or copying documents. $0.50 per page Collecting Department Clerk of Circuit Court Department Police Department(Academy) Criminal Justice Academy Fees Fee Description Fee Amount Criminal Justice Academy Fee in every criminal or traffic case in which costs are assessable to support $5.00 Fees the City's Criminal Justice Training Academy. Department Sheriff Department Collecting Department Clerk of Circuit Court Courthouse Maintenance Fees Fee Description Fee Amount Fee on the costs in each civil, criminal and traffic case in the district and Courthouse Maintenance circuit courts serving the City of Roanoke for the construction, renovation and $2.00 Fees maintenance of the courthouse or jail and court-related facilities and to defray increases in the cost of heating, cooling electricity, and ordinary maintenance. Courthouse Security Fees Fee Description Fee Amount Courthouse Security Fee on each criminal or traffic case in which an individual is convicted of a $10.00 Fees violation of any statute or ordinance. Serving Levies Fee Description Fee Amount Serving Levies $12.00 Serving Papers Fee Description Fee Amount Serving Papers $25.00 7 E-911 Fees Department E-911 Collecting Department Treasurer Freedom of Information Act Request Fee Description Fee Amount Fee on the costs in each civil, criminal, and traffic case in the district and Report circuit courts serving the City of Roanoke for the construction, renovation and $10.00 per maintenance of the courthouse or jail and court-related facilities, and to defray report increases in the cost of heating, cooling electricity, and ordinary maintenance. Hourly charge for the time it takes to completely process each FOIA request. $26.17 per Hourly Charged in 15-minute intervals. hour 8 Engineering Fees Department Engineering Collecting Department Engineering Digital Imaging Fee Description Fee Amount Color Image on CD 24x36 Color Image on CD S2.00 Printing Fee Description Fee Amount Printing (18x24) 18x24 Black&White Map print $3.00 Printing (24x36 B&W) 24x36 Black&White Map print $6.00 Printing (24x36 Color) 24x36 Color Map print $60.00 9 Fire-Emergency Medical Services Fees Department Fire-EMS Collecting Department Fire-EMS Standby Fees Fee Description Fee Amount EMS Per Hour $75.00 Fire Apparatus Per Hour S150.00 Department Fire-Emergency Medical Services Collecting Department Fire-EMS -Fire Marshal Fire Prevention Code Permit Fee Description Fee Amount FAPS Aerosol Products $50.00 FAMU Amusement Buildings $50.00 FAFN Application of Flammable Finishes $50.00 FASE Assembly/Education, Place of $50.00 FAVF Aviation Facility $50.00 FBAT Battery Systems $50.00 FBLS Blasting Site/Job Permit $80.00 FDST Combustible Dist-Producing Operations $50.00 FFBR Combustible Fibers $50.00 FGAS Compressed Gas $50.00 FCRY Crygenic Fluids $50.00 FDRY Dry Cleaning Plants $50.00 FEXH Exhibits and Trade Shows $50.00 FEXP Explosives Permit $80.00 FFCL Flammable and Combustible Liquids $50.00 FFLR Floor Finishing $50.00 FFOG Fumigation/Fogging Permit $50.00 FHAZ Hazardous Materials $50.00 FHPM HPM Facilities $50.00 FHPL High Pile Storage $50.00 FHOT Hot Work Operations $50.00 FOVN Industrial Ovens $50.00 FVEH Liquid or Gas Fueled Vehicles or Equipment in Assembly Buildings $50.00 i FLPG LP Gas $50.00 FMAG Magnesium $50.00 FMSC Miscellaneous Combustible Storage $50.00 FORG Organic Coatings $50.00 FHYD Private Fire Hydrants $50.00 1 FPYP Pyroxylin Plastics $50.00 FRFG Refridgeration Equipment $50.00 FRSS Repair Garages and Service Stations $50.00 FTRS Storage of Scrap Tires/Tire Byproducts $50.00 FTRR Tire Rebuilding Plants $50.00 i 10 Fire-Emergency Medical Services Fees l Fire Prevention Code Permit Fee Description Fee Amount FWST Waste Handling S50.00 Fireworks Fee Description Fee Amount Varies Permit Pyrotechnics Outdoor depending on time Retail Sales Retail Sales of Fireworks (each) S250.00 Inspections Fee Description Fee Amount Fire Protection System Fire Protection System Inspection; per hour for the first hour $75.00 Fire Protection System Inspection; each quarter hour thereafter $18.75 Commercial Commercial Target Hazard Inspection; per hour for the first hour $50.00 Commercial Target Hazard Inspection;each quarter hour thereafter $12.50 Residential Target Hazard Inspection; per transient unit in a hotel or motel $5.00 Residential Residential Target Hazard Inspection; per unit in an apartment building $2 00 qreater than 8 units Re-inspection Per Hour; Fire Re-Inspection Fee $50.00 Reports Fee Description Fee Amount Fire Incident Reports Per report $10.00 Department Fire-EMS Collecting Department Park Roanoke Violation Fee Description Fee Amount Fire Lane Violation Per Violation $50.00 I 11 Fire-Emergency Medical Services Fees Department Fire-EMS Collecting Department Third-Party Vendor Transport Fee Description Fee Amount Basic Life Support Fee for ground transportation by ambulance vehicle for providing a level of Transport medical care which is used for victims of life-threatening illnesses or injuries S516.00 until they can be given full medical care at a hospital. Fee for ground transportation by ambulance vehicle for providing a level of Advanced Life Support medical care which is used for victims of life-threatening illnesses or injuries Transport 1 with the provision of an Advanced Life Support assessment or at least on S626.00 Advanced Life Support intervention until they can be given full medical care at a hospital. Fee for ground transportation by ambulance vehicle for providing a level of Advanced Life Support medical care which is used for victims of life-threatening illnesses or injuries c,898.00 Transport-2 with the provision of more intervention than that of Advanced Life Support 1 until they can be given full medical care at a hospital. Response, Treatment, S360.00 Non-Transport Ambulance Transport Fee for ground transportation by ambulance vehicle per loaded mile. $10.80 Mileage 12 Human Resources Fees Department Human Resources Collecting Department Employee Health Clinic Copies of Personnel File Fee Description Fee Amount Personnel File Copies of Personnel File $0.10 per page Employee Clinic Visit Fee Description Fee Amount No City Insurance S50.00 Employee Clinic Visit With Insurance $30.00 co-pay Collecting Department Human Resources Department Human Resources ID Name Badge Fee Description Fee Amount ID Name Badge ID Name Badge S10.00 13 Library Fees Department Libraries Collecting Department Libraries Fax Services Fee Description Fee Amount Sending Cost, per page beyond three pages, for fax machine use for local service $1.00 per page when sending. Receiving Cost per page for fax machine use for local service when receiving. $1.00 per page Lost or Fully Damaged Item Fee Description Fee Amount Damaged or Lost $15.00 Audiobook Case Damaged or Lost Retail Cost of Audiobook Disc Item plus$5.00 Damaged or Lost $5.00 CD/DVD Case Lost or Fully Damaged Retail Cost of Item Cost varies per item. Item plus$5.00 Retail Cost of Paperback Cost varies per item. Item plus$5.00 Printing or Copying Fee Description Fee Amount Black&White Fee. per additional page beyond three pages, for printing or copying black and $0.10 per page white pages on public library printers. Color Fee, per additional page beyond three pages,for printing or copying color $0.25 per page pages on public library printers. Replacement Library Card Fee Description Fee Amount Replacement Library Charge for a replacement library card. Free Card Main Library Reading Porch Use Fee Description Fee Amount Rental (Until 5pm) Hourly rate for rent of Main Library Reading Porch - Until 5pm $50.00 Rental (After 5pm) Hourly rental rate of Main Library Reading Porch -After 5pm $50.00 Rental (All Day until 5pm) Rental fee of Main Library Reading Porch-All Day until 5pm S250.00 Rental (5pm-Park Rental fee of Main Library Reading Porch-All Day from 5pm-Park Closure S250.00 Closure) ! Main Library Reading Rental free of Main Library Reading Porch-All Day S400.00 Porch Use(All Day) After Hours Meeting Hourly rate for rent of Meeting Room after hours. $50.00 Room Use 14 Parking Fees Department Park Roanoke Collecting Department Park Roanoke Campbell Garage Fee Description Fee Amount Monthly Unreserved (per month) S55.00 Monthly Residential (per month) $40.00 Monthly Police(per month) $30.00 Campbell Garage Monthly Service Provider(per month) $27.50 Monday- Sunday(per half-hour) $1.00 Daily Max Rate $8.00 Center in the Square Garage Fee Description Fee Amount Monthly Reserved (per month) $115.00 Monthly Unreserved (per month) $95.00 Center in the Square Monthly Service Provider(per month) $57.50 Garage $1.00 Monday-Sunday(per half-hour) Daily Max Rate $8.00 Church Avenue Garage Fee Description Fee Amount Monthly Reserved (per month) $100.00 Monthly Unreserved (per month) $80.00 Monthly Residential (per month) $40.00 Church Avenue Garage Monthly Service Provider(per month) $50.00 Monday-Sunday(per half-hour) $1.00 Daily Max Rate $8.00 Elmwood Park Garage Fee Description Fee Amount Monthly Unreserved (per month) $80.00 I Monthly Residential (per month) $40.00 1 Monthly Service Provider(per month) S40.00 Monthly Crown Company(per month) $80.00 Elmwood Park Garage $1.00 Monday-Friday 8am-5pm (per half-hour) Daily Max Rate $8.00 Saturday&Sunday Free Event Fee $5.00 i 1 1 1 15 Parking Fees Gainsboro Garage Fee Description Fee Amount Monthly Unreserved (per month) S30.00 Monthly Student Unreserved (per month) S60.00 Monthly Service Provider(per month) $15.00 Monthly Residential (per month) $40.00 Gainsboro Garage $1.00 Monday-Sunday(per half-hour) Daily Max Rate $8.00 A$1 rate discount will be made available for Roanoke Higher Education Center Students with appropriate documentation presented to the attendant on duty. Higher Education Center Lot Fee Description Fee Amount Monthly Unreserved (per month) S60.00 Monthly Student(per month) S30.00 Higher Education Center Monday-Friday 5am-5pm $1.00 Lot Daily Max Rate $8.00 Monday- Friday 5pm-5am $3.00 Saturday&Sunday $3.00 Market Garage Fee Description Fee Amount Monthly Reserved(per month) $100.00 Monthly Unreserved (per month) $80.00 Monthly Service Provider(per month) $50.00 Market Garage Monthly Residental $40.00 Monday-Sunday $1.00 Daily Max Rate $8.00 Tower Garage Fee Description Fee Amount Monthly Reserved (per month) $100.00 Monthly Unreserved (per month) $80.00 Monthly Residental S40.00 Monday- Sunday(per half-hour) $1.00 Tower Garage Daily Max Rate $8.00 Weeknights 4pm-9pm(flat rate) $3.00 Saturday(except 4pm-9pm) Free Saturday 4pm-9pm(flat rate) $3.00 Sunday Free 16 Parking Fees Elmwood Lot Fee Description Fee Amount Monthly Unreserved (per month) S65.00 Monthly Residential (per month) $40.00 Weekdays 8am-5pm (per half-hour) $1.00 Elmwood Lot Daily Max Rate $8.00 Weekdays (after 5pm) Free Saturday&Sunday Free Event Fee $5.00 Higher Ed Center Lot Fee Description Fee Amount Monthly Unreserved (per month) $60.00 Monthly Student(per month) $30.00 Weekdays 8am-5pm (per half-hour) $1.00 Higher Ed Center Lot Daily Max Rate $8.00 Weekdays after 5pm(flat rate) $3.00 Saturday&Sunday $3.00 Market Lot Fee Description Fee Amount Monthly Unreserved (per month) $85.00 Monthly Residental $30.00 Monday-Sunday(per half-hour) $1.00 Daily Max Rate $8.00 Market Lot Weeknights 4pm-9pm(flat rate) $3.00 Saturday(except 4pm-9pm) Free Saturday 4pm-9pm (flat rate) $3.00 Lunch Rate Monday-Friday 1130am-130pm $1.00 Warehouse Row Lot 1 Fee Description Fee Amount Monthly Unreserved(per month) $75.00 Monthly Residential $40.00 Weekdays 8am-5pm (per half-hour) $1.00 Warehouse Row Lot Daily Max Rate $8.00 Monday- Friday after 5pm Free Saturday&Sunday Free On-Street Metered Parking Fee Description Fee Amount First Hour Free Second Hour $1.00 On-Street Metered Third Hour $3.00 Parking Payment for Three Hours $4.00 Monday-Friday 5pm-8am Free Saturday&Sunday Free 17 Parking Fees Administrative Fee Description Fee Amount Monthly Late Fee Per Card 510.00 Card Reactivation Per Card $15.00 On all accounts, service charges, and citations in the amount of S30.00 if the Administrative Collection total amount due is collected subsequent to thirty(30)or more days after 530.00 Fee notice of delinquent charges but prior to judgement. (City Code Section 2- 178.4) 18 Parking Fees I Parking Citations Fee Description Fee Amount First Violation (Warning Ticket) $0.00 Second Violation, but first violation on that calendar day $20.00 Second Violation, on same calendar day S30.00 Overtime Parking $45.00 Third or more violation on same calendar day Late Payment(each fine);when paid after 15 days of the issuance by an $15.00 ' officer of a notice of violation. First Violation (Warning Ticket) $0.00 Second Violation, but first violation on that calendar day $20.00 No Parking/Standing Second Violation, on same calendar day S30.00 Third or more violation on same calendar day $45.00 Late Payment(each fine);when paid after 15 days of the issuance by an $15.00 officer of a notice of violation. No Parking/Standing on $25.00 or in any parking facility, public or private If paid after 15 days of the issuance by an officer of a notice of violation. $40.00 $20.00 No Stopping If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 $20.00 Restricted Parking If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 $20.00 Parking Wrong Direction If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 S20.00 Loading Zone If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 $20.00 Bus Stop If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 $20.00 Blocking Traffic If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 $20.00 Airport Violation If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 $20.00 Parking on Sidewalk If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 $20.00 Blocking Driveway If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 S20.00 Too Close to Corner If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 Commercial Vehicle in a $20.00 Residential Zone If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 520.00 Too Far from Curb If paid after 15 days of the issuance by an officer of a notice of violation. S35.00 $50.00 Fire Hydrant If paid after 15 days of the issuance by an officer of a notice of violation. S65.00 $25.00 Vehicular Trespassing If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 In Spaces for Persons $125.00 with Disabilities If paid after 15 days of the issuance by an officer of a notice of violation. $140.00 19 Parking Fees Parking Citations Fee Description Fee Amount Improper Display of S25.00 Disabled Placard If paid after 15 days of the issuance by an officer of a notice of violation. $40.00 $50.00 Fire Lane If paid after 15 days of the issuance by an officer of a notice of violation. S65.00 Parking After Snow Falls $20.00 In Certain Areas If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 $20.00 Parking on Highway If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 $20.00 Lights on Parked Vehicle If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 Removal of Disabled $20.00 Vehicle from paved surface on Highway If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 Parking within an $20.00 Intersection If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 On the roadway side of $20.00 and parallel to any vehicle parked at the edge or If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 curb of a street Parking on the $20.00 approaches to, or upon any bridge, viaduct or If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 railroad crossing Within 500 feet of where $20.00 any fire apparatus has stopped in answer to a If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 fire alarm Parking in front of the $20.00 entrance of any facility where audiences are If paid after 15 days of the issuance by an officer of a notice of violation. $35.00 assembled Parking Violations Fee Description Fee Amount Handicapped Parking Violation $125.00 Improper Disabled Placard Display $25.00 Underpaid for Time Parked $10.00 Failure to Display Valid Hangtag $20.00 Parking in Reserved Space $20.00 Parking Violations $20.00 Double Parking Storage of Vehicle $20.00 Failure to Pay for Parking $20.00 Additional Late Payment Fee(each violation not paid in full within 15 calendar $15.00 days of violation) 20 Parks and Recreation Fees Department Parks and Recreation Collecting Department Parks and Recreation Pool Admission(Adult) Fee Description Fee Amount Adult Pool Admission Resident; per visit $3.00 Non-Resident; per visit $3.00 Adult Pool Admission(15) Resident; (15 admissions pass) $25.00 Non-Resident; (15 admissions pass) $25.00 Adult Pool Admission (25) Resident; (25 admissions pass) $41.00 Non-Resident; (25 admissions pass) $41.00 Adult Pool Admission (40) Resident; (40 admissions pass) $65.00 Non-Resident; (40 admissions pass) $65.00 Pool Admission(Youth) Fee Description Fee Amount Resident; per visit $2.00 Youth Pool Admission $2.00 Non-Resident; per visit Youth Pool Admission Resident; (15 admissions pass) $13.00 (15) Non-Resident; (15 admissions pass) $13.00 Youth Pool Admission Resident; (25 admissions pass) $21.00 (25) Non-Resident; (25 admissions pass) $21.00 Youth Pool Admission Resident; (40 admissions pass) $33.00 (40) Non-Resident; (40 admissions pass) $33.00 Pool Rental Fee Description Fee Amount Pool Rental For three hours or less(plus staff costs) $125.00 Elmwood Park Rental Fee Description Fee Amount Elmwood Amphitheater Resident $600.00 Non-Resident $1,200.00 Elmwood Amphitheater Resident $750.00 with Green Rooms Non-Resident $1,500.00 Elmwood Art Walk Resident $250.00 Non-Resident $500.00 Elmwood Bullitt Plaza Resident $250.00 Non-Resident $500.00 Elmwood Fountain Resident $250.00 Walkway Non-Resident $500.00 Elmwood South Lawn Resident $250.00 Non-Resident $500.00 Elmwood Whole Park Resident $1,600.00 Non-Resident $3,200.00 Elmwood Whole Park,All Includes Green Rooms; Resident $1,750.00 Access Includes Green Rooms; Non-Resident $3,500.00 Per Chair; Resident $6.00 Elmwood Chair Rental Per Chair; Non-Resident $12.00 21 Parks and Recreation Fees Elmwood Park Rental Fee Description Fee Amount Elmwood Chair Rental Per Chair; Resident $9.00 with Set-up/Take-down Per Chair; Non-Resident $18.00 Damage Deposit Refundable $1,000.00 Discovery Center Rental Fee Description Fee Amount Resident $175.00 First Two Hours Non-Resident $350.00 Additional Hours (per Resident $50.00 hour) Non-Resident $100.00 Refundable; without Alcohol $100.00 Damage Deposit Refundable; with Alcohol $500.00 Fishburn Mansion Rental Fee Description Fee Amount Resident $175.00 First Two Hours Non-Resident $350.00 Additional Hours(per Resident $50.00 hour) Non-Resident $100.00 Refundable;without Alcohol $250.00 Damage Deposit Refundable;with Alcohol $500.00 Center Rentals Fee Description Fee Amount Resident $50.00 First Hour Non-Resident $100.00 Additional Hours (per Resident $35.00 hour) Non-Resident $70.00 Damage Deposit Refundable $100.00 Shelter&Open Space Rentals Fee Description Fee Amount Highland Park Full Day; Resident $40.00 Amphitheater Full Day; Non-Resident $80.00 Full Day; Resident S70.00 Mill Mountain Shelter Full Day; Non-Resident $140.00 Full Day; Resident S50.00 Picnic Shelter Full Day; Non-Resident $100.00 Full Day; Resident $250.00 Open Space Full Day; Non-Resident S500.00 i 22 Parks and Recreation Fees , Greenway Rental Fee Description Fee Amount Per Day; Resident $500.00 Distances up to 5k $1,000.00 Per Day; Non-Resident Per Day; Resident $1,000.00 Distances up to 10k Per Day; Non-Resident $2,000.00 Distances up to a Per Day; Resident $2,000.00 Marathon Per Day; Non-Resident $4,000.00 Roanoke River Greenway Rental Fee Description Fee Amount Per Day; Resident $1,000.00 Distances up to 5k $2,000.00 Per Day; Non-Resident Per Day; Resident $1,500.00 Distances up to 10k $3,000.00 Per Day; Non-Resident Distances up to a Per Day; Resident $2,500.00 Marathon Per Day; Non-Resident $5,000.00 Natural Surface Trails Fee Description Fee Amount Per Mile, per day; Resident $100.00 Natural Surface Trails $200.00 Per Mile, per day; Non-Resident Athletic Fields&Courts Fee Description Fee Amount Athletic Field (non- Per Hour; Resident $15.00 tournament) Per Hour; Non-Resident $30.00 Per Field, per day, without Marking and Dragging; Resident $200.00 Per Field, per day, without Marking and Dragging; Non-Resident $400.00 Athletic Field Per Field, per day, with Marking and Dragging; Resident $400.00 (tournament) Per Field, per day,with Marking and Dragging; Non-Resident $800.00 Per Field; Deposit(Refundable) $200.00 Per Field, per day, without Marking and Dragging; Resident $100.00 Per Field, per day,without Marking and Dragging; Non-Resident $200.00 Ball Diamonds Per Field, per day,with Marking and Dragging; Resident $200.00 (tournament) Per Field, per day.with Marking and Dragging; Non-Resident $400.00 Per Field; Deposit(Refundable) $200.00 Marking and Dragging; Resident $125.00 Baseball/Softball Field Marking and Dragging; Non-Resident $250.00 Marking and Dragging; Resident $150.00 Flag Football Field Marking and Dragging; Non-Resident $300.00 Marking and Dragging; Resident $200.00 Full Football Field Marking and Dragging; Non-Resident $400.00 Marking and Dragging; Resident $150.00 Soccer Field Marking and Dragging; Non-Resident $300.00 Per Hour; Resident $5.00 Tennis Court Per Hour; Non-Resident $10.00 23 Parks and Recreation Fees i Athletic Fields&Courts Fee Description Fee Amount Per Hour; Resident S10.00 Field Lighting Per Hour; Non-Resident $20.00 Equipment Rental Fee Description Fee Amount Per Barricade($200 minimum or$50 set-up fee); Resident $30.00 Barricade Per Barricade(S200 minimum or$50 set-up fee); Non-Resident S60.00 Per Chair(S200 minimum or$50 set-up fee); Resident $6.00 Chairs Per Chair($200 minimum or$50 set-up fee); Non-Resident S12.00 Folding Tables Per Table($200 minimum or$50 set-up fee); Resident S20.00 Per Table($200 minimum or$50 set-up fee); Non-Resident $40.00 Folding Picnic Tables Per Table (S200 minimum or$50 set-up fee); Resident S25.00 Per Table(S200 minimum or$50 set-up fee); Non-Resident $50.00 Per Section ($250 minimum); Resident $100.00 Sectional Stage Per Section($250 minimum); Non-Resident $200.00 Resident $200.00 Tent(10x10) $500.00 Non-Resident Resident $400.00 Tent(20x20) Non-Resident $1,000.00 Per Day; Resident $1,200.00 Mobile Stage $2,400.00 Per Day; Non-Resident Miscellaneous Fee Description Fee Amount Based on direct costs Recreation Programs and department discretion Based on Billable Indirect Costs annual billable rate 24 Planning, Building, and Development-Code Enforcement Fees Department Planning, Building, and Development-Code Enforcement Collecting Department Treasurer Abatement of Nuisance Weeds/Trash on Private Property Fee Description Fee Amount Cost of Cost of Service Cost of Service. Includes abatement and reimbursement of dumping fees. Contractor Service Charge Service Charge $100.00 Inoperable Vehicle Fee Description Fee Amount Cost of towing Disposal of Inoperable inoperable Vehicle vehicle if charged Removal, Repair, or Securement of Structures Fee Description Fee Amount Cost of Contractor for board-up/securing of open accessible structures. Cost Cost of Service to raze a structure if owner fails to repair or raze on their own. Costs include Cost of title search, legal ads, hazardous material surveys, abatement, and oversight Contractor along with the cost of contractor for physical raze of structure. 20%of total cost of Service Charge Service Charge removal, repair or securement of structures Residential Rental Housing Inspection Fee Description Fee Amount Initial Initial and Periodic(each) S25.00 Follow-Up Follow-up compliance(each) S50.00 25 Police Fees Department Police Collecting Department Police False Alarms Fee Description Fee Amount Registered Alarm After 6th reponse $100.00 Non-Registered Alarm After 6th reponse $125.00 Freedom of Information Act Request Fee Description Fee Amount Freedom of Information Per report S13.50 Act Request Precious Metals(Gold) Permits Fee Description Fee Amount Precious Metals (Gold) Annually $200.00 Permits Security Alarm Systems Permits Fee Description Fee Amount Security Alarm Systems Annually(S100.00 max per owner) S25.00 Permits 26 Public Works Fees Department Public Works -Stormwater Utility Collecting Department Treasurer Stormwater Utility Fee Fee Description Fee Amount Stormwater Utility Fee Per month (billed via Real Estate taxes) $1.35 Department Public Works-Transportation Collecting Department Planning, Building, &Development Dumpster/Portable Storage in Right-of-Way Fee Description Fee Amount Dumpster/Portable 1-30 days $0.00 Storage in Right-of-Way (Fee only if in 31-60 days $100.00 Commercial Business $100.00 every District over 30 days) After 60 days 30-days plus $10/day Metered Parking Space(Monday-Friday) $12.00 Permits Fee Description Fee Amount Moveable Sign in Right-of- $50.00 Way Outdoor Dining per square-foot, annually $3.25 30-days $50.00 Right-of-Way Excavation 60-days $100.00 Removal, Repair, or Securement of Structures Fee Description Fee Amount Cost of Contractor for board-up/securing of open accessible structures. Cost Cost of Service to raze a structure if owner fails to repair or raze on their own. Costs include Cost of title search, legal ads, hazardous material surveys. abatement, and oversight Contractor along with the cost of contractor for physical raze of structure. 20%of total cost of Service Charge Service Charge removal, repair or securement of structures Residential Rental Housing Inspection Fee Description Fee Amount Initial Initial and Periodic(each) $25.00 Follow-Up Follow-up compliance(each) $50.00 27 Public Works Fees Department Public Works -Transportation Collecting Department Treasurer Alley Vegetation Overgrowth Fee Description Fee Amount Cost of The cost of abatement including but not limited to a minimum of two (2)hours Abatement Contractor Removal Fee labor as well as other reasonable charges for equipment, together with an plus$100 additional administrative fee. administration fee 28 Real Estate Valuation Fees Department Real Estate Valuation Collecting Department Real Estate Valuation Rehab Fee Fee Description Fee Amount Single Family Homes $175.00 Commercial/Multifamily $250.00 Homes 29 Sheriff Fees Department Sheriff Collecting Department Sheriff Cost Associated with Prisoner's Keep Fee Description Fee Amount Cost Associated with Daily S1.00 Prisoner's Keep Fingerprint Services Fee Description Fee Amount Fingerprint Services Cost of Service S5.00 Prisoner Medical Fees Fee Description Fee Amount Dental — $10.00 Jail/Other Doctor $10.00 Prescription Handling $5.00 Sick Call $10.00 Process Service Fees Fee Description Fee Amount Civil Process Not Originating from the $12.00 Courts Service of Out-of-State S75.00 Civil Process Rescheduled Eviction Fee Description Fee Amount Rescheduled Eviction S12.00 Weekender/Non-Consecutive Sentence Prisoner Fee Fee Description Fee Amount Weekender/Non- Per day fee for inmates sentenced with the option of serving sentence on non- $4.00 Consecutive Sentence consecutive days during weekends. Prisoner Fee 30 Solid Waste Fees Department Solid Waste Collecting Department Treasurer Compactor Fee Description Fee Amount Compactor Per fob occurrence $1.75 Container Fee Description Fee Amount Container Per 96-gallon Trash Cart S63.18 Solid Waste Fees Fee Description Fee Amount Resident $109.20 Solid Waste Fees Multi-Family $218.40 Business - $163.20 Violations Fee Description Fee Amount Container $25.00 Small Set Out $207.58 Violations Medium Set Out $297.00 Large Set Out $417.00 Administration Fee $100.00 31 Treasurer Fees Department Treasurer Collecting Department Treasurer Collection Fee Fee Description Fee Amount If the total amount due is collected subsequent to 30 or more days after notice $30.00 of delinquent taxes or other charges but prior to judgment. Administrative If the total amount due is collected subsequent to judgment. S35.00 $150.00 or If the collection activity is to collect on a nuisance abatement fee; however, in 25%of the no event shall the fee be less than $25.00. collection cost Charged to cover certain administrative costs associated with collection of any Setoff Debt debt owed the City and submitted to the State's set off debt collection S25.00 program. Dog Licenses Fee Description Fee Amount One-Year- Neutered $5.00 One Year $10.00 One-Year- Non-Neutered Three-Year-Neutered $10.00 Three Year Three-Year-Non-Neutered $25.00 Dangerous Dog As declared dangerous by any General District Court or Circuit Court of the $50.00 Commonwealth(in addition to annual license fee). Kennel Fees Fee Description Fee Amount Up to 10 dogs S50.00 Up to 20 dogs $100.00 Kennel Fees Up to 30 dogs $150.00 Up to 40 dogs $200.00 Up to 50 dogs $250.00 Nuisance Abatement and Demolition Invoices Fee Description Fee Amount Penalty: of unpaid balance 10% 10% (.00833 Nuisance Abatement and per month on Demolition Invoices Interest; First Year of unpaid balance unpaid balance) Tax/License Penalties and Interest Fee Description Fee Amount Admissions Tax Of tax owed 10% Business License On unpaid balance; added after the due date of March 1 Penalty; on unpaid balance 10% Personal Property Interest on first year on unpaid balance (1/12th per month) 10% Prepared Foods and Of tax owed 10% Beverage"Meals"Tax 10% Real Estate Penalty; on unpaid balance Interest on first year on unpaid balance(1/12th per month) 10% 32 Treasurer Fees Tax/License Penalties and Interest Fee Description Fee Amount Transient Occupancy Tax Of tax owed 10% Vehicle Registration Withholding Program Fee Fee Description Fee Amount Vehicle Registration Per vehicle Withholding Program Fee 33 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13t' day of May 2024. No. 42927-051324. AN ORDINANCE adopting the annual General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, and School Food Services Fund Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2024, and ending June 30, 2025; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, and School Food Services, in the fiscal year beginning July 1, 2024, and ending June 30, 2025, shall constitute General, Stormwater Utility, Civic Facilities,Parking,Risk Management, School General, and School Food Services, and that as much of the same as maybe necessary be,and the same is hereby appropriated to the following uses and purposes, to-wit: 1 General Fund Revenues General Property Taxes $ 165,570,000 Other Local Taxes 98,123,000 Permits, Fees and Licenses 2,496,000 Fines and Forfeitures 717,000 Revenue from Use of Money and Property 1 ,750,000 Intergovernmental Revenue - State & Federal 88,888,000 Charges for Current Services 20,503,000 Other Revenues 1,059,000 Total Revenues $ 379,106,000 Appropriations Treasurer $ 2,381,389 Clerk of Circuit Court 2,207,509 Juvenile and Domestic Relations Court Services 1,262,747 Juvenile and Domestic Relations Court Clerk 56,920 Magistrate 5,244 General District Court 90,914 Circuit Court 629,546 Commissioner of the Revenue 1,890,443 Sheriff $ 5,370,525 Jail _ 19,423,955 24,794,480 Commonwealth's Attorney 2,285,792 City Council $ 34,650 Mayor Lea 51,587 Vice-Mayor Cobb 46,957 Council Member White-Boyd 46,957 Council Member Sanchez-Jones 46,957 Council Member Moon Reynolds 46,957 Council Member Priddy 46,957 Council Member Volosin _ 46,957 367,979 City Attorney 1,203,522 City Clerk 603,265 Municipal Auditing 1 ,002,601 2 Department of Finance $ 2,759,851 Management and Budget 927,835 Procurement 846,545 Real Estate Valuation 1,848,651 Board of Equalization 8,501 6,391,383 Residual Fringe Benefits 6,931,139 Transfers to School Fund 106,900,961 Transfers to Greater Roanoke Transit Company 2,163,000 Transfers to Debt Service Fund 15,129,027 Transfers to Risk Fund Transfer to Civic Facilities 2,908,754 Transfer to Capital 2,844,137 Transfer to Grant 521,003 Transfer to Civic Admission Tax 548,000 Funding for Reserves 2,522,153 Personnel Lapse (6,500,073) Contingency 3,221,222 Electoral Board 1,105,003 City Manager 1,579,294 Community Engagement 1,552,989 Memberships and Affiliations 5,298,183 Economic Development 3,315,785 Human Resources $ 2,318,790 Employee Health Services 958,383 3,277,173 Technology - Operating $ 6,753,168 Technology - Capital Outlay 1,000,000 Radio Technology - Operating 561,672 E911 Center 3,781,060 E911 Wireless 854,874 E911/VA811 Share Expenses _ 407,280 13,358,054 Director of General Services $ 203,161 Risk Management Operating 1,826,176 Fleet Operating Expenses 6,443,940 Fleet Capital Outlay 2,450,569 Solid Waste Management 7,394,498 Custodial Services 1,012,057 Building Maintenance 5,190,924 24,521,325 3 Fire Administration $ 1,046,790 Fire Support 2,324,673 Fire Operations 24,720,021 Emergency Management 257,824 28,349,308 Environmental Management $ 548,361 Director of Public Works 289,090 Transportation - Streets and Traffic 6,632,644 Transportation - Paving 4,288,924 Transportation - Snow Removal 169,233 Transportation - Street Lighting 1,169,426 Engineering 1,749,105 14,846,783 Development Services $ 2,826,359 Community Services 1,095,283 Strategic Management and Administration 1,121,927 Roanoke Arts Commission 336,500 5,380,069 Parks & Recreation Administration $ 1,824,076 Landscape Management 1,053,168 Park Management 1,027,782 Community Recreation 446,520 Urban Forestry 883,419 Outdoor Recreation 479,847 Athletics 514,235 Youth Development 472,994 Greenways and Trails 841,602 Events 258,980 7,802,623 Human Service Support $ 329,181 Outreach Detention 398,040 Youth Haven 359,594 VJCCCA Enhance Community Services 82,702 VJCCCA Substance Abuse Services 92,410 Health Department 1,297,707 Mental Health 1,133,073 Human Services Advisory Board 435,000 Social Services 30,260,080 Comprehensive Services Act (CSA) 15,655,687 50,043,474 Police Administration $ 4,372,432 Police Investigation 2,351,240 4 1 Police Patrol 18,871 ,075 Police Services 2,362,718 Police Training 505,079 RESET 101 ,285 Police Animal Control 2,557,820 31 ,121,649 Libraries $ 4,943,990 Law Library 151,501 Virginia Cooperative Extension 95,740 5,191,231 Total Appropriations $ 379,106,000 Stormwater Utility Fund Revenues Operating $ 9,200,000 Total Revenues $ 9,200,000 Appropriations Operating $ 7,280,009 Debt Service 1,919,991 Total Appropriations $ 9,200,000 Civic Facilities Fund Revenues Operating $ 12,393,310 Non-Operating 1 ,935,958 Total Revenues $ 14,329,268 Appropriations Operating Expenses $ 12,393,310 Debt Service & Risk 1,935,958 Total Appropriations $ 14,329,268 Parking Fund Revenues 5 Operating $ 3,891 ,490 Total Revenues $ 3,891,490 Appropriations Campbell Garage $ 158,877 Market Garage 205,697 Elmwood Park Garage 155,764 Center in the Square Garage 222,706 Church Avenue Garage 285,545 Tower Garage 245,109 Gainsboro Garage 174,325 Market Lot 16,211 Elmwood Lot 16,845 Warehouse Row Lot 17,945 Higher Ed Center Lot 19,567 Operating 1,490,901 Debt Service 881 ,998 Total Appropriations $ 3,891 ,490 Risk Management Fund Revenues Operating $ 23,835,143 Total Revenues $ 23,835,143 Appropriations Risk Management - Other Expenses $ 23,835,143 Total Appropriations $ 23,835,143 School General Fund Revenues $ 253,439,831 Appropriations $ 253,439,831 School Food Services Fund 6 Revenues $ 13,311,435 Appropriations $ 13,311,435 Total for all Funds Revenues $ 697,113,167 Appropriations $ 697,113,167 2 That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof. 3. That the Director of Finance be, and she is hereby authorized and directed to transfer between accounts such appropriations and wages for the labor force as may be necessary to cover the cost of labor performed by one department for another. 4. That funding for all outstanding encumbrances, at June 30, 2024, are re-appropriated to the 2024-25 fiscal year to the same department and account for which they are encumbered in the 2023-24 fiscal year. 5. That this ordinance shall be known and cited as the 2024-25 General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, and School Food Services Appropriation Ordinance. 6. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST:� 4 at /T^L_ 7. ;tµ City Clerk - 7 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 13th day of May 2024. No. 42928-051324. A RESOLUTION endorsing the update to the Capital Improvement Program submitted by the City Manager in the City Council Agenda Report of May 13, 2024. WHEREAS, by City Council Agenda Report of May 13, 2024, the City Manager has presented an update to the City's Five-Year Capital Improvement Program for Fiscal Years 2025-2029 in the recommended amount totaling$281,819,201; WHEREAS, the Capital Improvement Program and the funding recommendation for projects is affordable and consistent with previous discussions by City Council and actions taken by City Council; and WHEREAS, this Council is desirous of endorsing the recommended update to the Capital Improvement Program; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council endorses and concurs in the recommendations of the City Manager for a certain update to the Five-Year Capital Improvement Program for the City of Roanoke for Fiscal Years 2025- 2029, and the related funding recommendations, as set out in the City Council Agenda Report dated May 13, 2024. ATTEST: 0-46eLt*ot J-* ‘61A-lice-- - City Clerk. - IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of May 2024. No. 42929-051324. AN ORDINANCE to appropriate funding from the FY 2025-2029 Update to the Capital Improvement Program, amending and reordaining certain sections of the FY 2025 General and Capital Projects Funds Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the FY 2025 General and Capital Projects Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Transfer to Capital Projects Fund 01-250-9310-9508 $ (2,844,137) Transfer to Debt Service Fund 01-440-2642-9512 535,060 Capital Projects Contingency 08-530-9575-9220 2,309,077 Revenues Transfer from General Fund 08-110-1234-1037 $ 2,309,077 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: e. 1., �. m� to ' , City Clerk. ''� - -- ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 13, 2024 Subject: Endorsement of the Capital Improvement Program Update FY2025 - 2029. Background: The Capital Improvement Program (CIP) for Fiscal Years 2025 - 2029 is a plan recommended for approval by City Council for anticipated capital project expenditures to be incurred over the next five years and is a revision of the Fiscal Years 2024 - 2028 plan. Considerations: As part of the financial planning/budget development process City Council was briefed on projects to be funded through additional bond issuance and cash. The total Capital Improvement Program (CIP) for the Fiscal Years 2025- 2029 is comprised of capital projects with estimated expenditures of$281,819,201 as outlined in Attachment A. Council authorization of debt issuance is required for planned insurance each fiscal year and is requested through a separate report at a Council meeting after the adoption of the CIP Update to ensure that the public hearing notices are published in accordance with code requirements. Subject to Council approval, the public hearing will be on June 17, 2024, at 7:00 p.m. The CIP anticipates debt issuance each year as outlined in Attachment B. Recommended Action: Approve a resolution endorsing the update to the CIP. Adopt the accompanying Budget Ordinance to appropriate $535,069 included in the FY2025 Transfer to Capital Projects funds Account for Fleet Capital. Bob Cowell, City Manager Distribution: Council Appointed Officers Verletta White, Superintendent, Roanoke City Public Schools Kristine Flynn, Bond Counsel, Hawkins Delafield & Woodd, LLP David Rose, Senior Vice President, Davenport & Company, LLC Andrea F. Trent, Acting Director of Finance Capital Improvement Program -Planned Spending Attachment A FY2024-2025 Roanoke City Public School Projects. See p.79 of School Board 2023-2024 $ 5,000,000 Adopted Budget for detail on project funding Wasena Bridge Replacement" $ 21,250,000 Orange Avenue capacity Project (Smart Scale) $ 1 3,700,000 Aviation Drive and Valley View pedestrian improvements $ 7,800,000 Curb, Gutter and Sidewalk(CGS) - New $ 2,000,000 Curb, Gutter and Sidewalk (CGS) - Maintenance $ 500,000 Streetscapes Improvements $ 500,000 Street Paving and ADA Ramps $ 6,000,000 Traffic Signal Modernization (upgrades to City's 1 58 traffic signals) $ 750,000 8th and Grayson NW sidewalk and storm drain $ 2,500,000 Gainsboro Neighborhood Streetscape (ARPA) $ 2.920,000 Colonial Ave VWCC Ped safety $ 125,000 Highway Safety Improvement Program $ 100,000 VDOT Transportation Alternatives (Bike/Ped) $ 500,000 Schaffer's Crossing High Water Alert $ 200,000 Stormwater Improvement Projects $ 3,500,000 West End Downtown Solid Waste Compactor $ 25,000 Washington Park Site Amenities $ 500,000 ERP Financial System $ 500,000 Global HR Migration, Global Payroll, Talent Management $ 1,300,000 Internet Ring Expansion $ 400,000 Regional Radio Antennas $ 825,000 Berglund Center Improvements (BPAT restroom remodel, conversion of parking $ 1,500,000 lot lights to LED, and replacement of BPAT roof) Park Roanoke Facility Improvements $ 450,000 HVAC and Structural projects $ 1,000,000 Public Works Wash House/Refueling Station $ 4,725,000 Commonwealth Attorneys Law Library Renovation $ 1,625,000 Roof Replacements S 1,200,000 Underground Storage Tank Replacement/AST $ 170,000 Fleet Capital Replacements (Fire Ladder truck, Hazmat trucks/trailer, $ 2,633,000 Ambulances. Police and Sheriff vehicles) 1%equivalent of debt funded CIP for Climate Action Improvement $ 493,200 Total $ 84,691,200 Capital Improvement Program - Planned Spending (Continued) FY2025-2026 Roanoke City Public School Projects. See p. 79 of School Board 2023-2024 S 5,000.000 Adopted Budget for detail on project funding Wasena Bridge Replacement* S 9,650,000 1 3th Street SW over Norfolk Southern line $ 6,900,000 Curb, Gutter and Sidewalk (CGS) - New S 2,000,000 Curb, Gutter and Sidewalk (CGS) - Maintenance S 500,000 Streetscapes Improvements S 500,000 Street Paving and ADA Ramps S 6,000,000 Traffic Signal Modernization (upgrades to City's 158 traffic signals) S 750,000 Westside/Salem Turnpike curb gutter sidewalk S 500,000 9th Street SE NH Center Streetscape Improvements (CDBG Grant) S 2,000,000 Highway Safety Improvement Program S 2,941,698 Stormwater Improvement Projects $ 3,500,000 Passenger Rail Amtrak Station S 1,865,000 West End Downtown Solid Waste Compactor S 350,000 Washington Park Site Amenities $ 750,000 Global HR Migration, Global Payroll, Talent Management $ 300,000 Regional Radio Antennas $ 625,000 Berglund Center Improvements (BPAT restroom remodel, conversion of S 1,500,000 parking lot lights to LED, and replacement of BPAT roof) Park Roanoke Facility Improvements S 450,000 HVAC and Structural projects S 1,000,000 Roof Replacements S 1,400,000 Underground Storage Tank Replacement/AST 5 170,000 Fleet Capital Replacements (Fire Ladder truck, Hazmat trucks/trailer, S 4,608,000 Ambulances, Police and Sheriff vehicles) 1%equivalent of debt funded CIP for Climate Action Improvement S 343,100 Total $ 53,602,798 Capital Improvement Program - Planned Spending (Continued) FY2026-2027 Roanoke City Public School Projects. See p. 79 of School Board 2023- 5 5,000,000 2024 Adopted Budget for detail on project funding Curb. Gutter and Sidewalk(CGS) - New 5 2.000,000 Curb, Gutter and Sidewalk(CGS) - Maintenance S 500,000 Streetscapes Improvements S 500,000 Street Paving and ADA Ramps $ 6,000,000 Traffic Signal Modernization (upgrades to City's 158 traffic signals) S 750,000 VDOT Transportation Alternatives (Bike/Ped) 5 690,000 Stormwater Improvement Projects 5 3,500,000 West End Downtown Solid Waste Compactor S 25,000 Park Maintenance 5 1,200,000 Belmont Branch Expansion $ 6.700,000 Internet Ring Expansion $ 350,000 Virtualized Prime Site (Radio) S 980,000 Berglund Center Improvements (BPAT restroom remodel, conversion of $ 1,500,000 parking lot lights to LED, and replacement of BPAT roof) Park Roanoke Facility Improvements 5 450,000 HVAC and Structural projects 5 1,000,000 Public Works New Parking Lot and Resurfacing 5 750,000 Roof Replacements 5 800,000 Fleet Capital Replacements (Fire Ladder truck, Hazmat trucks/trailer, $ 4,033,000 Ambulances, Police and Sheriff vehicles) Fire Station #2 Williamson Road $ 4,225,000 1%equivalent of debt funded CIP for Climate Action Improvement 5 339,800 Total $ 41,292,800 Capital Improvement Program - Planned Spending (Continued) FY2027-2028 Roanoke City Public School Projects. See p. 79 of School Board 2023- $ 5.000,000 2024 Adopted Budget for detail on project funding Curb. Gutter and Sidewalk(CGS) - New 5 2,000,000 Curb, Glitter and Sidewalk (CGS) - Maintenance S 500,000 Streetscapes Improvements 5 500,000 Street Paving and ADA Ramps S 6,000,000 Traffic Signal Modernization (upgrades to City's 1 58 traffic signals) S 750,000 Highway Safety Improvement Program $ 4,975,835 Stormwater Improvement Projects S 3,750,000 West End Downtown Solid Waste Compactor S 25,000 Historic Fishburn Mansion Restoration 5 3,000,000 Morningside Park Master Plan build out 5 1,500,000 Northwest Greenways ADA Compliance Project S 300,000 Public Safety Mobile Radios $ 1,350,000 Berglund Center Improvements (BPAT restroom remodel, conversion of 5 1.500,000 parking lot lights to LED, and replacement of BPAT roof) Park Roanoke Facility Improvements 5 450,000 HVAC and Structural projects 5 1,000,000 Public Works New Parking Lot and Resurfacing S 750,000 Roof Replacements $ 1.300,000 Fleet Capital Replacements (Fire Ladder truck, Hazmat trucks/trailer, 5 3,308,000 Ambulances. Police and Sheriff vehicles) Fire Station#2 Williamson Road °° $ 4,225,000 1%equivalent of debt funded CIP for Climate Action Improvement S 291,750 Total $ 42.475,585 Capital Improvement Program - Manned Spending (Continued) FY2028-2029 Roanoke City Public School Projects. See p. 79 of School Board 2023- S 5.000,000 2024 Adopted Budget for detail on project funding Curb. Gutter and Sidewalk(CGS) - New S 2,000,000 Curb, Gutter and Sidewalk (CGS) - Maintenance S 500,000 Streetscapes Improvements 5 500,000 Street Paving and ADA Ramps S 6,000,000 Traffic Signal Modernization (upgrades to City's 158 traffic signals) S 750,000 Downtown Pedestrian Bridge Renovation S 4,000,000 Garden City Rec Center S 4,500,000 MLK Bridge Renovation S 1,522,435 Mill Mountain Star Rehabilitation S 5,500,000 Guard Rail Replacement Program 5 750,000 1 3th Street over Tinker Superstructure Replacement 5 6,821,505 Persinger over Murray Run Replacement 5 3,904,654 Stormwater Improvement Projects S 3,750,000 West End Downtown Solid Waste Compactor S 25,000 Richardson Wayland - Lot& Bldg 2 or Fallon Park Pool Renovation S 7,000,000 Berglund Center Improvements (BPAT restroom remodel, conversion S 1,500,000 of parking lot lights to LED, and replacement of BPAT roof) HVAC and Structural projects 5 1,000,000 Fleet Capital Replacements (Fire Ladder truck, Hazmat trucks/trailer, 5 4,308,000 Ambulances, Police and Sheriff vehicles) 1%equivalent of debt funded CIP for Climate Action Improvement 5 425,224 Total $ 59,756,818 Grand Total Years 2025 - 2029 $ 281,819,201 Capital Improvement Program - Planned Spending (Continued) FY2025 - 2029 CIP Funding Sources $90 $80 $70 .♦ y $60 . 07 C `� �. .c $50 "`►► �. E $40 $30 $20 1JIIiI $ LI- 2025 2026 2027 2028 2029 INN Bond $49,813,200 $34,653,100 $34,319,800 $29,466,750 $42,947,659 f I Cash $7,033,000 $6,608,000 $6,398,000 $6,533,000 $6,083,000 - . Grant/State/Fed $27,845,000 $12,341,698 $575,000 $6,475,835 $10,726,159 —1,-Grand Total $84,691,200 $53,602,798 $41,292,800 $42,475,585 $59,756,818 Capital Improvement Program Anticipated Debt Issuance Attachment B Fiscal Year 2025 School Facility Maintenance and Improvements $5,000,000 Bridge Renovation 21,250,000 Capital Building Maintenance 3.995.000 Public Works Wash House/Refueling Station 4,725.000 Civic(Berglund)Center Improvements 1,500,000 Stormwater Management 3,000.000 Curb, Gutter and Sidewalk Program 2,500.000 Streetscape Improvements 1,500,000 Fleet Capital Replacements 2,325,000 Technology Capital 3,025,000 Parks and Recreation 500,000 Climate Action Improvement 493,200 Total $49,813,200 Fiscal Year 2026 School Facility Maintenance and Improvements $5,000,000 Bridge Renovation 9,650,000 Civic(Berglund)Center Improvements 1,500,000 Stormwater Management 3,000,000 Curb, Gutter and Sidewalk Program 2.500.000 Streetscape/Traffic Improvements 2,250,000 Passenger Rail 1,865.000 Fleet Capital Replacements 4,300.000 Technology Capital 925,000 Parks and Recreation 750,000 Capital Building Maintenance 2,570.000 Climate Action Improvement 343,100 Total $34,653,100 Fiscal Year 2027 School Facility Maintenance and Improvements $5,000,000 Civic(Berglund)Center Improvements 1,500.000 Stormwater Management 3,000,000 Curb. Gutter and Sidewalk Program 2,500,000 Streetscape/Traffic Improvements 2,250.000 Fleet Capital Replacements 3,725.000 Technology Capital 1,330,000 Libraries 6,700,000 Parks and Recreation 1,200,000 Capital Building Maintenance 2,550,000 Fire Facilities 4,225,000 Climate Action Improvement 339,800 Total $34.319,800 Anticipated Bond Issuance (Continued) Fiscal Year 2028 School Facility Maintenance and Improvements $5,000,000 Civic(Berglund)Center Improvements 1,500.000 Stormwater Management 3,000,000 Curb, Gutter and Sidewalk Program 2,500,000 StreetscapelTraffic Improvements 2,250.000 Fleet Capital Replacements 3,000,000 Technology Capital 1,350,000 Fire Facilities 4,225,000 Capital Building Maintenance 3,050,000 Parks and Recreation 3,300,000 Climate Action Improvement 291,750 Total $29.466,750 Fiscal Year 2029 School Facility Maintenance and Improvements $5,000,000 Bridge Renovation 5,522.435 Parks and Recreation 17,000,000 Civic(Berglund)Center Improvements 1,500,000 Stormwater Management 3,000,000 Curb, Gutter and Sidewalk Program 2,500,000 Streetscape/Traffic Improvements 3,000.000 Fleet Capital Replacements 4,000.000 Capital Building Maintenance 1,000.000 Climate Action Improvement 425,224 Total $42,947.659 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of May 2024. No. 42930-051324. AN ORDINANCE to appropriate funding from FY 2023 fund balance surplus to various capital projects and operational costs, amending and reordaining certain sections of the FY 2024 General and Capital Projects Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the FY 2024 General and Capital Projects Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Assigned Fund Balance — Capital Projects 01-3383 $(10,220,985) Transfer to Capital Projects Fund 01-250-9310-9508 4,237,300 Libraries Utilities - Electric 01-650-7310-2022 35,000 Libraries Utilities - Natural Gas 01-650-7310-2022 10,000 Regional Center for Animal Care & Protection — City's Remaining Capital Contribution 01-640-3530-2010 170,797 Overtime for Police Department 01-640-3113-1003 545,000 DSS Cost Increase — Private Day School 01-630-5410-4615 500,000 Independence Day Fireworks 01-620-7130-2125 23,000 Youth Development After School Program 01-620-7127-1004 250,000 Transportation — Street lighting Electric 01-530-4150-2022 439,837 Overtime Costs for Fire-EMS 01-520-3520-1003 3,922 Fire-EMS —Water 01-520-3213-2026 742 Fire-EMS — Natural Gas 01-520-3213-2024 8,585 Fire-EMS — Electric 01-520-3213-2022 30,767 Overtime Costs for Fire-EMS 01-520-3213-1003 1,006,169 Overtime Costs for Fire-EMS 01-520-3212-1003 84,598 Overtime Costs for Fire-EMS 01-520-3211-1003 8,220 Police Vehicle Replacements 01-440-2642-9010 480,000 Fire/EMS Ambulance Replacement 01-440-2642-9010 308,000 Fleet Snow Equipment Repairs 01-440-2641-3016 250,000 Overtime costs for E-911 Services 01-430-4130-1003 73,375 Land Bank Fees for City Attorney 01-210-1220-3104 5,000 Data Drops —Technological Upgrades for Jail 01-140-3310-2555 900 Medical Contract for Jail — Sheriff 01-140-3310-2062 96,640 Control Panels — Technological Upgrades for Jail 01-140-3310-2050 400,000 Jail Equipment 01-140-3310-2050 57,500 Mitel Phone —Technological Upgrades for Jail 01-140-3310-2035 1,000 Laptops—Technological Upgrades for Jail 01-140-3310-2035 5,500 Computer Monitors 01-140-3310-2035 3,000 Sheriff— Natural Gas 01-140-3310-2024 49,366 Sheriff- Electric 01-140-3310-2022 49,366 Jail — Sheriff- Overtime 01-140-3310-1003 1,087,402 Capital Projects Fund Appropriations Curb, Gutter and Sidewalks - Maintenance 08-530-9799-9003 $ 1,000,000 Capital Projects Contingency 08-530-9575-9220 1,500,000 Conference Center Walkway 08-530-9193-9003 150,000 Street Pavement and ADA Improvements 08-530-9192-9003 1,000,000 Traffic Signal Modernization 08-530-9075-9003 300,000 PC Replacement 08-530-9845-9003 31,900 Mobile PC Replacement 08-530-9546-9003 75,000 Radio — Manager of Managers 08-530-9307-9003 38,000 Radius — ExtremeCloud IQ NAC 08-530-9224-9003 28,200 Suicide Prevention Bands 08-530-9184-9003 30,000 Jury System Replacement 08-530-9182-9003 60,000 DSS Key Lockbox-SD 08-530-9093-9003 1,400 CAD Upgrade 08-530-9090-9003 8,800 Real Estate GIS Upgrade 08-530-9089-9003 14,000 Revenues Transfer from General Fund 08-110-1234-1037 $4,237,300 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: U City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 13, 2024 Subject: Appropriation of Fiscal Year 2023 Year-End Funds for use in Fiscal Year 2024. Background: Upon conclusion of the Fiscal Year 2022-2023 year-end General Fund revenues totaled $348,427,917 and expenditures totaled $336,777,701 leaving residual funds of $11,650,216. The revenue collected from American Rescue Plan Act (ARPA) interest income, charges for services, and grants-in-aid commonwealth surpassed estimates, leading to an excess of revenues. As part of the year-end closeout, the City of Roanoke is required to allocate funds to the various reserves based on an accounting formula before identifying other project needs. The reserves include payroll accrual, stabilization reserve, non-spendable fund balance, committed fund balance, and un-assigned fund balance. In FY23, $1,429,231 will be allotted to the reserves leaving $10,220,985 for the City's assigned fund balance. Identified uses and balance sheet accounts where they are recorded are as follows: 01-3373 Payroll Accrual $150,000 01-3374 Stabilization Reserve $442,143 01-3376 Re-assignment of Non-Spendable Fund Balance $80,062 01-3378 Committed Fund Balance ($130,027) 01-3380 Un-assigned Fund Balance $887,053 01-3383 Various City Capital Projects $10,220,985 A preliminary funding status was presented to the Council on April 17, 2023, and citizens were heard on this matter at a City Council meeting on April 27, 2023. These year-end funds are now available for uses for which they were preliminarily identified and discussed at the City Council Budget Retreat on November 21, 2023. Considerations: Pending the completion and results of the FY2022-23 Financial Statement Audit, it is now appropriate to move assigned year-end funding to the appropriate accounts as originally planned. For the first five items listed above no action is necessary; however, the last item listed for Various City Capital Projects is needed for FY23 expenditures totaling $10,220,985 and must now be allocated to the appropriate accounts. In some cases, funds were advanced during the course of the fiscal year via City Manager Transfers to the projects from existing sources such as Capital Improvement Reserve and City Manager Contingency. In these cases, it is appropriate to reimburse these accounts for the funds that were advanced. Recommended Action: Adopt the accompanying Budget Ordinance to appropriate assigned fund balance amounts in the General Fund and transfers to accounts in the Capital Projects Fund. Bob Cowell, City Manager Distribution: Council Appointed Officers Angela O'Brien, Assistant City Manager Sam Roman, Assistant City Manager Amelia Merchant, Deputy Director of Finance Andrea Trent, Acting Director of Finance CITY OF ROANOKE "1111`"T : OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 s t t Telephone:(540)853-2541 Fax.(540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk May 14, 2024 Eli C.S. Jamison, Chairman Dr. Verletta White, Superintendent Roanoke City School Board Roanoke City Public Schools 40 Douglass Avenue, N. W. 40 Douglass Avenue, N. W. Roanoke, Virginia 24012 Roanoke, Virginia 24012 Dear Chairman Jamison and Dr. White: I am enclosing copy of Resolution No. 42931-051324 amending the School Funding Policy for funding the City's School Division dated May 9, 2011, as amended, that provides funding for Roanoke City Public Schools; to clarify certain adjustments to the amount provided to Roanoke City Public Schools; and adopting the Fifth Amended School Funding Policy. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting held on Monday, May 13, 2024. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosure pc: Rita Huffman, Clerk, Roanoke City School Board, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Robert S. Cowell, Jr., City Manager Timothy J. Spencer, City Attorney Andrea F. Trent, Acting Director of Finance Amelia Merchant, Deputy Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of May 2024. No. 42931-051324. A RESOLUTION amending the School Funding Policy for funding the City's School Division dated May 9, 2011, and as amended, that provides funding for Roanoke City Public Schools;to clarify certain adjustments to the amount provided to Roanoke City Public Schools; and adopting the Fifth Amended School Funding Policy. WHEREAS, Council established the School Funding Policy dated May 9, 2011, ("Funding Policy"), by adoption of Resolution No. 39108-050911, adopted May 9, 2011, wherein the City would provide annual funding to Roanoke City Public Schools ("Schools") an amount equal to 40% of local taxes received by the City less certain adjustments set forth in the Funding Policy("Adjustments"); WHEREAS, Council amended the School Funding Policy by adoption of Resolution No. 39652-051313, adopted May 13, 2013, to include in the Adjustments the 1%increase in the Transient Occupancy Tax that Council allocated to the Roanoke Valley Convention and Visitors Bureau, d/b/a Visit Virginia's Blue Ridge ("Visit Virginia's Blue Ridge"); and to eliminate references to the Meal Tax surcharge that expired as of July 1, 2012; WHEREAS, Council further amended the School Funding Policy, as amended,by adoption of Resolution No. 39932-051214, adopted May 12, 2014, to establish the date(s) on which funding will be provided to the Schools; WHEREAS, Council further amended the School Funding Policy, as amended,by adoption of Resolution No. 40494-050916, adopted May 9, 2016, to correct the categories of the Adjustments for the portion of the Transient Occupancy Tax paid to Visit Virginia's Blue Ridge from 1/8th of the taxes collected to 3/8th of such tax collected; WHEREAS, Council further amended the School Funding Policy, as amended, by adoption of Resolution No. 41124-051418, adopted May 14, 2018, to add as Adjustments, the revenues collected from The Berglund Center pertaining to Admissions Tax, including events at Elmwood Park at which The Berglund Center collects the Admission Tax; and WHEREAS,a Committee of Council propose an amendment to the School Funding Policy, as amended, to adjust the date(s) on which funding will be provided to the Schools and to provide that at the completion of the fiscal year, 60% of any year-end surplus Local Taxes received by the City, after adjustments, will remain with the City and that the other 40% of any year-end surplus Local Taxes, after adjustments, will be allocated in a manner deemed most appropriate by City Council. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. The Funding Policy, as amended, is hereby amended by Council, in accordance with the terms of the Fifth Amended School Funding Policy, a copy of which is attached hereto. 2. The Fifth Amended School Funding Policy be and is hereby approved and adopted as Council's policy with regard to funding the City's School Division. 3. The City Clerk is directed to transmit an attested copy of this resolution and a copy of the Fifth Amended School Funding Policy, to the School Board of the City of Roanoke, and to the School Superintendent. ATTEST: City Clerk. Fifth Amended School Funding Policy The City of Roanoke will provide funding to Roanoke City Public Schools (Schools) in an amount equal to 40% of local taxes received by the City less those adjustments noted below. Local taxes shall be the total of General Property Taxes and Other Local Taxes as reported by the City of Roanoke' plus the personal property tax relief funding provided by the Commonwealth. Adjustments shall include deduction of revenues from (i) the Downtown and Williamson Road Special Services District real estate taxes; (ii) 3/8th of the Transient Occupancy taxes provided to the Convention and Visitors Bureau d/b/a Visit Virginia's Blue Ridge; (iii) amounts to be paid to private entities as economic development incentive grants through current and future performance agreements approved by City Council and the Economic Development Authority of the City of Roanoke; and (iv) the revenues collected from the Berglund Center pertaining to Admissions Tax, including events at Elmwood Park at which the Berglund Center collects the Admissions Tax. This methodology will be used during budget preparation to determine the amount of funding appropriated for Schools. At the completion of the fiscal year, 60% of any year-end surplus Local Taxes received by the City, after adjustments, will remain with the City. The other 40% of any year-end surplus Local Taxes, after adjustments, will be allocated as deemed most appropriate by the Council for the City of Roanoke (Council). Both the City Administration and the Schools may submit proposed projects to the Council to be considered for allocation of such 40% of year-end surplus funds. If there is a budget shortfall, the schools will receive 40% of the actual Local Taxes received by the City, after adjustments. This allocation of year-end surplus Local Taxes shall begin at the end of the 2024/25 fiscal year. The timeline for this funding shall be as follows: During budget preparation for upcoming fiscal year: On or before December 15th Preliminary budget On or before March 1st Revised budget On or before April 15th Final budget For purposes of finalization of amounts paid/payable for fiscal year ending June 30th: On or before June 1st Projection of final amount for year for purposes of adjusting June payment On or before September 1st Preliminary adjustment of amount provided during prior fiscal year 1 As defined by the chart of accounts cited in the Uniform Financial Reporting Manual of the Auditor of Public Accounts (http://www.apa.state.va.us/LocalGovernment/manuals.cfm). On or before November 1st Finalization of prior fiscal year amount The funding computed using this methodology shall be provided to Schools to cover operations and capital expenditures (whether funded through the operating budget or by debt service on bonds or other forms of long term financing) for equipment, property and buildings controlled by the School Board. Coordination between the City and Schools for debt issuance planning shall take place as part of the annual capital improvement plan to ensure ongoing compliance with the City's debt policy. As a part of the annual budget process, City and School administration shall confer on annual salary and benefit adjustments for employees. In furtherance of the School Board's obligations under City Charter §56, the School Board will present their proposed annual budget before Council at the first Council meeting August each year. Funding of 1/12th the amount appropriated by City Council in adopting the City's annual budget will be provided to Schools on the last day of each month or on the last business day prior to the last day if the last day is not a business day. This funding schedule shall become effective with the beginning of the fiscal year 2024/25. This policy shall be reviewed at least every three years beginning in 2027 with revisions made as necessary. City Council reserves the right to impose new local taxes or increase current local taxes in order to fund specific needs of the City other than education, and this policy will be revised upon implementation of such changes. Adopted by Roanoke City Council May 9, 2011, Resolution No. 39108-050911 Amended by Roanoke City Council— May 13, 2013, Resolution No. 39652-051313 May 12, 2014, Resolution No. 39932-051214 May 9, 2016, Resolution No, 40494-050916 May 14, 2018, Resolution No. 41124-051418 2 STATEMENT OF CONFLICT OF INTEREST I Vivian Sanchez-Jones state that I have a personal interest in agenda item Number 2, F. regarding the proposed amendment to the School Funding Policy, because I am an employee of the City of Roanoke Public School Division and as such have a personal interest in this matter. Therefore, in accordance with Virginia Code Section 2.2-3112, I will refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 13t' day of May 2024. (Seal) Council M ber Vivian Sanchez-Jones COMMENTS ON SCHOOL FUNDING POLICY MAY 13, 2024 IN 2011 , THE COUNCIL REVISED THE SCHOOL FUNDING POLICY FOR ROANOKE CITY PUBLIC SCHOOLS, ALLOCATING 40% OF LOCAL TAXES WITH ADJUSTMENTS FOR DISTRICT TAXES AND PERFORMANCE AGREEMENTS. THIS POLICY UNDERGOES TRIENNIAL REVIEW OR WITH UNRELATED TAX CHANGES. AMENDMENTS WERE ENACTED IN 2013 AND 2014, ADDRESSING TAX ADJUSTMENTS AND FUND TRANSFER TIMING. 1 FURTHER REVISIONS OCCURRED IN 2016 AND 2018, INVOLVING THE EXCLUSION OF SPECIFIC TAXES. IN AUGUST 2023, A SUB-COMMITTEE CONVENED TO REVIEW THE FUNDING FORMULA, WITH RECOMMENDATIONS NOT FULLY BACKED BY THE SCHOOLS. I AM UNCLEAR ON THE TERMINOLOGY USED FOR YEAR-END FUNDING ADJUSTMENTS, PARTICULARLY THE TERM "SHORE UP" USED BY THE SCHOOLS AND "SURPLUS" USED BY THE CITY. 2 MY UNDERSTANDING IS THAT "SHORE UP" IMPLIES REINFORCING OR STABILIZING, WHILE "SURPLUS" REFERS TO AN EXCESS. DUE TO THE ABSENCE OF A REPORT DETAILING THE METHODOLOGY EXPLAINING SAID REVISION, I AM RELUCTANT TO SUPPORT THIS POLICY REVISION. THEREFORE, I WOULD ASK THAT THIS MATTER CONTINUE TO BE DELIBERATED FOR A CONSENSUS, AND PERHAPS INCLUDE OTHERS WITH INSTITUTIONAL KNOWLEDGE OF THE SCHOOL FUNDING POLICY, SUCH AS FORMER 3 COUNCIL MEMBERS, SCHOOL BOARD TRUSTEES, AND SCHOOL/CITY ADMINISTRATION, FOR ANY COUNCIL CONSIDERATION. BY DOING SO, THIS WILL ALLOW FOR A COMPREHENSIVE DELIBERATION AND AN INFORMED DECISION-MAKING PROCESS. LASTLY, I WISH TO ACKNOWLEDGE AND EXTEND MY APPRECIATION TO ALL WHO SENT EMAILS AND/OR URGED CAUTION IN ADOPTING THIS PARTICULAR REVISION LABELED AS A YEAR-END SURPLUS COUNCIL MEMBER STEPHANIE MOON REYNOLDS 4 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of May 2024. No. 42932-051324. AN ORDINANCE to adopt and establish a Pay Plan for officers, employees, Council appointed officers and Constitutional Officers of the City effective July 1, 2024; providing for certain salary adjustments; authorizing specific annual pay supplements;providing for an effective date; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Pursuant to §2-69, Code of the City of Roanoke (1979), as amended, there is hereby adopted by the Council and made applicable to all classified officers and employees of the City on July 1, 2024, the Pay Plan hereinafter set out in its entirety, which shall read and provide as follows: Minimum Salary Midpoint Salary Maximum Salary 5 31,200.00 36,643.49 42,086.98 6 31,805.02 39,261.04 46,717.06 7 32,410.04 42,133.00 51,855.96 8 35,974.90 46,767.50 57,560.10 9 39,932.10 51,911.99 63,891.88 10 44,325.06 57,622.50 70,919.94 11 49,201.10 63,961.04 78,720.98 12 54,613.00 70,996.51 87,380.02 13 60,620.04 78,806.00 96,991.96 14 67,288.00 87,474.53 107,661.06 15 74,689.94 97,097.00 119,504.06 16 82,905.94 107,777.41 132,648.88 17 92,024.92 119,633.02 147,241.12 18 102,148.02 132,792.53 163,437.04 19 113,383.92 147,399.46 181,415.00 20 125,856.90 163,613.97 201,371.04 21 139,701.12 181,611.56 223,522.00 4 This Pay Plan shall not apply to any employee covered under the Law Enforcement Salary Step Plan, the Sheriff's Salary Step Plan, or the Fire Suppression Salary Step Plan established in paragraphs 2, 3, and 4 of this ordinance. 2. In supplement to the Pay Plan adopted in Paragraph No. 1 of this ordinance pursuant to §2-69, Code of the City of Roanoke(1979), as amended,there is hereby adopted by the Council and made applicable to all eligible full-time sworn law enforcement officers within the City's Police Department who begin their employment with the City prior to June 11, 2024 and are employed by the City on July 1, 2024, the Police Department Salary Step Plan attached to this Ordinance and made a part hereof as Attachment I. Since the Police Department has fully implemented its step plan, all eligible full-time employees will be compensated at their next step on the Police Department Salary Step Plan 3. In supplement to the Pay Plan adopted in Paragraph No. 1 of this ordinance pursuant to §2-69, Code of the City of Roanoke(1979), as amended,there is hereby adopted by the Council and made applicable to all full-time sworn sheriff deputies and officers within the Sheriff's Office for the City of Roanoke who begin their employment with the City prior to June 11, 2024 and are employed by the Sheriff on July 1, 2024, the Sheriffs Office Salary Step Plan attached to this Ordinance and made a part hereof as Attachment II. The General Assembly has provided funding to support the Sheriffs Office with a three percent (3%)pay increase. All eligible full-time employees will be rounded up to the closest step in addition to the 3%approved increase. The Human Resources Department is authorized to make such adjustments necessary to comply with directions of the Commonwealth's Compensation Board. 4. In supplement to the Pay Plan adopted in Paragraph No. 1 of this ordinance pursuant to §2-69, Code of the City of Roanoke(1979), as amended, there is hereby adopted by the Council and made applicable to all eligible full-time fire suppression personnel, full-time paramedics, and all Fire Code Enforcement officials within the City's Fire-EMS Department who begin their employment with the City prior to June 11, 2024 and are employed by the City on July 1, 2024, the Fire-EMS Department Salary Step Plan attached to this Ordinance and made a part hereof as Attachment III. Since the Fire-EMS Department has fully implemented its step plan, all eligible full-time employees will be compensated at their next step on the Fire-EMS Department Salary Step Plan. 5. Pursuant to §2-68, Code of the City of Roanoke(1979), as amended, effective July 1, 2024, the City Manager shall promulgate and cause to be distributed among the officers and employees of the City a Classification Plan, consisting of a plan of classification assigning a pay grade and pay range in accordance with this Ordinance and class code to each position in the classified service of this City. 6. All classified officers and employees of the City on July 1, 2024, shall be paid at the Minimum Salary for their position as established by the Pay Plan adopted in Paragraph No. 1 of this ordinance pursuant to §2-69, Code of the City of Roanoke (1979), as amended, and shall also receive a pay increase of three percent (3%) of their new base salary in the same manner as other classified officers and employees. Any officer or employee whose current base salary is greater than the Minimum Salary for their position as established by the Pay Plan adopted in Paragraph No. 1 of this ordinance as of July 1, 2024, will receive a pay increase in the amount of three percent (3%) of their base salary. If the three percent (3%) salary increase to an employee's base salary provided in this paragraph would cause an officer or employee to exceed the maximum annual pay range applicable for such officer's or employee's position by more than five percent (5%) ("Salary Cap"), such officer or employee shall receive a salary increase only in such amount as will not exceed the Salary Cap. For any officer or employee who receives a salary increase under this Ordinance that causes their annual salary to exceed the Salary Cap, that officer or employee will receive a lump sum payment equal to the difference between annual salary increase they receive under this Ordinance with the Salary Cap and the salary increase they would have received but for the Salary Cap. This salary increase shall not apply to any Department Director, Assistant City Manager or Council appointed officer, nor any employee covered under the Law Enforcement Salary Step Schedule, the Sheriff's Salary Step Schedule, or the Fire Suppression Salary Step Schedule established in Paragraph Nos. 2, 3, and 4 of this ordinance. The aforementioned compensation adjustments in this paragraph will apply to employees hired prior to June 11, 2024. 7. The City Manager is authorized to establish an Employee Certification Program to provide employees who obtain certain certifications approved by the City Manager to receive an annual salary increase to the employee's base salary for so long as that employee maintains such certification. 8. For the fiscal year beginning July 1, 2024, and ending June 30, 2025, and for succeeding fiscal years unless modified by ordinance duly adopted by this Council, Constitutional Officers,Registrar,Department Directors,Assistant City Managers and Council appointed officers shall receive a cost of living increase of three percent(3%) of their current base salary. This three percent (3%) cost of living increase shall be used to calculate the post-retirement cost of living supplement set forth in §22.3-61.1, Code of the City of Roanoke (1979). The annual salaries of the Council appointed officers effective July 1, 2024, shall be as set forth below: POSITION TITLE ANNUAL SALARY City Manager $240,498.83 City Attorney $185,872.86 City Clerk $107,278.48 Municipal Auditor $143,393.03 9. In no calendar year shall amounts of deferred compensation contributed by the City on behalf of the Council appointed officers exceed the maximum amount permitted by the Internal Revenue Code and IRS regulations to be deferred on a tax-free basis annually. 10. The Director of Finance shall continue to pay on an installment basis the sum of $8,000 per calendar year to the deferred compensation plan established pursuant to Internal Revenue Code Section 457, on behalf of the City Attorney, City Clerk, and Municipal Auditor. The sum shall be paid in equal quarterly installments on the first payday of each calendar quarter. Each installment is paid to the seated Council-appointed officer as of the first day of that quarter. 11. The Director of Finance shall continue to pay on an installment basis the sum of $25,000 per calendar year to the deferred compensation plan established pursuant to Internal Revenue Code Section 457, on behalf of the City Manager. The sum shall be paid in equal quarterly installments on the first payday of each calendar quarter. The Director of Finance shall also continue to pay the City Manager such other benefits as set forth in his employment contract. 12. The Director of Finance shall be authorized,for and on behalf of the City,to execute any documents required by the City's third party administrator for deferred compensation to implement this Ordinance. 13. Participants of the City's Retirement System will be required to make a five percent (5%) contribution from their base salary to the City's Retirement Plan. 14. Annual pay supplements, payable on a bi-weekly basis, are provided for the hereinafter set out job classifications which require the incumbent to privately own or lease a motor vehicle routinely used in the course of conducting City business as follows: POSITION TITLE ANNUAL SALARY SUPPLEMENT Appraiser I $ 2,000 Appraiser II $ 2,000 Business License Inspector Auditor $ 2,000 Deputy City Manager $ 4,000 (unless City Manager has assigned a City vehicle to the Deputy City Manager) Assistant City Managers $ 2,000 (unless the City Manager has assigned a City vehicle to an Assistant City Manager or an Assistant City Manager has had the equivalent of a vehicle supplement added to and made a part of their base salary.) Chief Deputy Commissioner of Revenue $ 2,000 City Manager $ 6,000 City Attorney $ 2,500 City Clerk $ 2,500 Deputy Director of Real Estate Valuation $ 2,000 Director of Economic Development $ 2,000 Deputy Director of Finance $ 2,000 Director of Planning, Building and Development $ 2,000 Director of Real Estate Valuation $ 2,000 Mayor $ 2,500 Municipal Auditor $ 2,500 Residential Appraiser Analyst $ 2,000 Sr. Tax Compliance Administrator $ 2,000 Supervising Appraiser $ 2,000 Tax Compliance Auditor $ 2,000 Tax Compliance Administrator $ 2,000 If the requirement that any of the foregoing officers or employees own or lease a motor vehicle for routine use in the conduct of City business should be eliminated, then the pay supplement established by this Ordinance shall be terminated as of the date of elimination of such requirement. The City Manager is authorized, within the limits of funds appropriated therefore, to provide for similar pay supplements for other officers or employees. 15. In order to equitably compensate sworn police officers assigned duties in a non- uniform capacity and in lieu of provision by the Police Department of uniforms and accessories, each such officer shall be accorded an annual pay supplement of$600, payable on a bi-weekly basis as a uniform allowance. 16. Each sworn police officer employee who performs the following special duties shall be accorded the annual pay supplement listed below,payable on a bi-weekly basis, so long as they maintain such certification and/or continue to perform such special assignment or duty: Drone Pilot $ 500 Crime Prevention Specialist $ 250 Drug Recognition Expert $ 250 Bike Officer $ 250 17. Each employee of the Fire-EMS Department hired by the City as a Firefighter prior to April 18, 1991, who has received Emergency Medical Technician certification and actively participates in the City's First Responder Program shall be accorded an annual pay supplement of $1,200, payable on a bi-weekly basis, so long as they maintain such certification and continue to participate in the City's First Responder Program. 18. Each employee of the Fire-EMS Department who has been certified to either the Specialist or Technician level for the handling of hazardous materials and who is a member of the Regional Hazardous Materials Response Team shall be accorded an annual pay supplement of $1,200, payable on a bi-weekly basis, so long as they are assigned to the Regional Hazardous Materials Response Team. 19. Each employee of the Fire-EMS Department who has been certified and performs Fire Inspector duties as part of the Fire Prevention Program assigned by the Fire-EMS Chief shall be accorded an annual pay supplement of$1,500, payable on a bi-weekly basis, so long as they are assigned to perform Fire Inspector duties as a part of the Fire Prevention Program. 20. Each employee of the Fire-EMS Department who has been certified and performs inspection and repair duties to the Department's "turn out" gear, Self-Contained Breathing Apparatus ("SCBA") and safety sensitive equipment as part of the Fire Maintenance Safety Program by the Fire-EMS Chief shall be accorded an annual pay supplement of$1,500, payable on a bi-weekly basis, so long as they are assigned to perform inspection and repair duties as a part of the Fire Maintenance Safety Program. 21. Each employee of the Fire-EMS Department who has been certified and is qualified for the Heavy and Tactical/Swiftwater Team shall be accorded an annual pay supplement of $1,200, payable on a bi-weekly basis, so long as they remain a member of the Heavy and Tactical/Swiftwater Team. 22. Each employee of the Fire-EMS Department assigned by the Chief to the Training Division for the purpose of training and teaching of personnel within the Fire-EMS Department shall be accorded an annual pay supplement of five percent (5%) of the employee's base salary, payable on a bi-weekly basis, so long as that employee continues to be assigned to the Training Division. 23. Each Fire-EMS employee within the ranks of Lieutenant,First Lieutenant, Captain, and Battalion Chief of the Fire-EMS Department who is certified as an EMT-Intermediate shall be accorded an annual pay supplement of$1,500, payable on a bi-weekly basis, so long as they maintain such certification. 24. Each Fire-EMS employee within the ranks of Lieutenant,First Lieutenant, Captain, and Battalion Chief of the Fire-EMS Department,who is certified and authorized to practice at the Paramedic level will be accorded an annual pay supplement of $3,000, or an annual pay supplement of $6,500 for such employee who is certified and authorized to practice at the Paramedic level and has qualified as an Advanced Care Paramedic who has been designated as such by the Operational Medical Director. Any pay supplement under this paragraph will be payable on a bi-weekly basis, so long as the Lieutenant, First Lieutenant, Captain, or Battalion Chief of the Fire-EMS Department continues to maintain such certification and authorization to practice. No employee may receive more than one pay supplement described in this paragraph. 25. Each employee of the Fire-EMS Department assigned to the Fire Marshal's Office, who has law enforcement powers, shall receive an annual pay supplement of$3,000, payable on a bi-weekly basis so long as they are assigned to perform Fire Marshal duties and maintain law enforcement credentials. 26. The City Manager is authorized to institute a program to pay experienced certified paramedic candidates a sign-on bonus of$7,000 as an incentive to attract experienced paramedics to the City's Fire-EMS Department. An applicant awarded a sign-on bonus will sign a memorandum of understanding with the City that will include a repayment provision should the applicant leave the employment of the City within their first two years of service. 27. The City Manager is authorized to continue a police career enhancement program to provide pay incentives to police officers below the supervisory level. Such program may include consideration for training, formal education, experience, and specialized assignments. The annual pay supplement shall range from $1,095 to $5,228,payable on a bi-weekly basis. 28. The City Manager is authorized to continue a Community Policing Specialist program to provide pay incentives to police officers. Such program may include consideration for training and community participation. The annual pay supplement is two percent (2%) of the employee's base salary, payable on a bi-weekly basis. 29. The City Manager is authorized to institute a program to pay experienced police officer candidates a sign-on bonus ranging of$7,500 as an incentive to attract experienced police officers to the City's Police Department. Every applicant awarded a sign-on bonus will sign a memorandum of understanding with the City that will include a repayment provision should the applicant leave their employment within the first three years of service. 30. Each Communications Officer II - Advanced in the E-911 Division who meets all of the requirements and standards of the 911 Communications Officer II role, has a minimum of two years on-the-job experience, who is a Certified Communications Training Officer ("CTO"), and satisfies all other requirements set forth in the E-911 training, career enhancement, and compensation program shall be accorded the following annual pay supplements, payable on a bi- weekly basis, so long as they continue to comply with all requirements set forth in the E-911 training, career enhancement, and compensation program: $1,000 annual pay supplement for being certified on the Fire Board. $1,000 annual pay supplement for being certified on the Police Board. $500 annual pay supplement for being a Department Instructor as such is defined in the E-911 training, career enhancement, and compensation program. 31. Each Communications Officer II - Senior in the E-911 Division who meets all of the requirements and standards of the 911 Communications Officer II Advanced Role (Three Boards Required), has a minimum of one year experience as a 911 Communications Officer II Advanced, who is a Certified Communications Center Supervisor("CCS"), and satisfies all other requirements set forth in the E-911 training, career enhancement, and compensation program shall be accorded an annual pay supplement of$3,300 payable on a bi-weekly basis, so long as they continue to comply with all requirements set forth in the E-911 training, career enhancement, and compensation program. 32. Each Communications Supervisor-Advanced in the E-911 Division who meets all of the requirements and standards of the 911 Communications Supervisor role, has a minimum of one year experience as a 911 Communications Supervisor, who is a Certified Registered Public- Safety Leader ("RPL"), and satisfies all other requirements set forth in the E-911 training, career enhancement, and compensation program shall be accorded an annual pay supplement of$2,000 payable on a bi-weekly basis, so long as they continue to comply with all requirements set forth in the E-911 training, career enhancement, and compensation program. 33. The 911 Operations Specialist-Advanced in the E-911 Division who meets all of the requirements and standards of the 911 Operations Specialist role, has a minimum of one year experience as a 911 Operations Specialist, who is a Certified Registered Public-Safety Leader ("RPL"), and satisfies all other requirements set forth in the E-911 training, career enhancement, and compensation program shall be accorded an annual pay supplement of$2,000 payable on a bi-weekly basis, so long as they continue to comply with all requirements set forth in the E-911 training, career enhancement, and compensation program. 34. The 911 Training Coordinator-Advanced in the E-911 Division who meets all of the requirements and standards of the 911 Training Coordinator role, has a minimum of one year experience as a 911 Training Coordinator, who is a Certified Registered Public-Safety Leader ("RPL"), and satisfies all other requirements set forth in the E-911 training, career enhancement, and compensation program shall be accorded an annual pay supplement of$2,000 payable on a bi-weekly basis, so long as they continue to comply with all requirements set forth in the E-911 training, career enhancement, and compensation program. 35. The 911 Systems Coordinator-Advanced in the E-911 Division who meets all of the requirements and standards of the 911 Systems Coordinator role, has a minimum of one year experience as a 911 Systems Coordinator, who is a Certified Communications Unit Leader, and satisfies all other requirements set forth in the E-911 training, career enhancement, and compensation program shall be accorded an annual pay supplement of$2,000 payable on a bi- weekly basis, so long as they continue to comply with all requirements set forth in the E-911 training, career enhancement, and compensation program. 36. A pay stipend of$100 per month, or$1,200 annually,paid monthly, if the member actually attends a regularly scheduled meeting during that month, shall continue to be awarded to members of the City Planning Commission and the Board of Zoning Appeals upon attainment of certification through the Virginia Certified Planning Commissioner Program and the Virginia Certified Board of Zoning Appeals Program, respectively. New appointees will be required to attain certification within one year of the date of appointment. 37. A pay stipend of$100 per month, or$1,200 annually, paid monthly, if the member actually attends a regularly scheduled meeting during that month, shall be awarded to members of the Architectural Review Board. 38. Any pay supplement provided in this Ordinance shall be combined with an employee's base salary when computing overtime. However, if a pay supplement provided in this Ordinance should cause an officer or employee to exceed the maximum annual pay range for such officer's or employee's position, such officer or employee shall still receive the full amount of such pay supplement provided in this Ordinance. 39. Regular full-time,permanent, City employees who donate to the 2025 United Way Campaign will earn paid leave as follows: Donation Per Pay Period Total Paid Leave Allotted $5.00 per pay period/ 4.0 hours of leave $130 per year $10.00 per pay period/ 8.0 hours of leave $260 per year Permanent part-time employees who donate to the 2025 United Way Campaign will earn prorated paid leave. City employees who are engaged in performing emergency services or other necessary and essential services for the City whose normal work schedule is 24 hours, who donate to the 2025 United Way Campaign will earn paid leave as follows: Donation Per Pay Period Total Paid Leave Allotted $5.00 per pay period/ 6.0 hours of leave $130 per year $10.00 per pay period/ 12.0 hours of leave $260 per year All time earned through donations to the 2025 United Way Campaign must be used by June 11, 2025. 40. Each employee of the Sheriff's office who meets qualifications for Master Deputy Sheriff or Master Deputy Sheriff II and has been appointed such by the Sheriff shall receive an annual pay increase of five percent (5%) of the employee's base salary, payable on a bi-weekly basis so long as that employee continues to be qualified and assigned as a Master Deputy Sheriff or Master Deputy Sheriff II. This increase shall be capped at no more than five percent(5%)above the pay range maximum for Deputy Sheriff or Deputy Sheriff II. 41. Each employee of the Sheriff's Office who meets the qualifications for Mental Health Specialist is to be accorded an annual pay supplement of$1,500, payable on a bi-weekly basis as long as they retain the appropriate qualifications established by the Sheriff and are assigned to the Intake Section of the Jail. 42. The Sheriff is authorized to institute a program to pay experienced sheriff deputy candidates a sign-on bonus of$5,000 as an incentive to attract experienced sheriff deputies to the City of Roanoke's Sheriff's Office. An applicant awarded a sign-on bonus will sign a memorandum of understanding with the Sheriff's Office that will include a repayment provision should the applicant leave the employment of the Sheriff's Office within their first two years of service. 43. The City Manager is authorized to continue the Special Military Pay Supplement to any City employee who is a military reservist/national guard and who, between July 1, 2024 and June 30, 2025, is called to and serves on active duty related to our country's war on terrorism or natural disasters.The pay supplement is equal to the difference between that employee's regular City salary and military base pay plus any other compensation received for military service. 44. The City Manager is authorized to pay the employees in certain positions incentive pay based upon the incentive plan adopted by the Civic Center,known as the Berglund Center, for each budget year. 45. The City Manager is authorized to pay a $500 annual stipend, payable on a bi- weekly basis, to those who serve as Chairs or Co-Chairs for each of the formal advisory groups established by the City Manager as long as they serve in such capacity. 46. The City Manager is authorized to award performance pay increases up to five percent (5%) of an employee's base salary to those City employees that exhibit exceptional performance in their duties. 47. The City Manager is authorized to institute a Bilingual Employee Pay Incentive Program to pay eligible employees supplemental pay who are proficient and regularly use the following languages in their employment: Arabic, Dari, Farsi, French, Haitian Creole, Nepali, Spanish, Swahili, Vietnamese, and American Sign Language. The pay supplement awarded to qualifying employees shall range from $500 to $1,000 which shall be paid as a one-time bonus as outlined in the Bilingual Employee Pay Incentive Program. An employee is eligible for 5% additional base pay if bilingual abilities are a requirement of his/her job duties. 48. The provisions of this Ordinance shall be in full force and effect on and after July 1, 2024. 49. Pursuant to §12 of the Roanoke City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk. Police Department Salary Step Plan — Attachment I POSITION STEP 1 2 3 4 5 6 1 8 9 10 Police Captain P06 $71,557.89 $73,704.62 $75,851.36 $77,998.10 . . :x:)_, 3 91 ,was s8i4sau $88,731.80 $90,878.54 Police Lietenant P05 $62,224.25 $64,090.98 $65,957.71 $67,824.43 $69,691.16 $71,557.89 $73,424.62 $75,291.34 $77,158.07 $79,024.80 Police Segeant PO4 $56,567.50 $58,264.53 $59,961.55 $61,658,58 $63,355.60 $65,052.63 $66,749.65 $68,446.68 $70,143.70 $71,840.73 Senior Police Officer P03 $51,425.00 $52,967.75 $54,510.50 $56,053.25 $57,596.00 $59,138.75 $60,681.50 $62,224.25 $63,767.00 $65,309.75 Police Officer P02 $46,750.00 $48,152.50 $49,555.00 $50,957.50 $52,360.00 $53,762.50 $55,165.00 $56,567.50 $57,970.00 $59,372.50 11 12 13 14 15 16 17 18 19 20 $93,025.28 $95,172.02 $97,318.76 $99,465.50 $101,612.24 $103,758.98 $105,905.72 $108,052.46 $110,199.20 $112,345.94 $80,891.53 $82,758.25 $84,624.98 $86,491.71 $ 88,358.43 $ 90,225.16 $ 92,091.89 $ 93,958.62 $ 95,825.34 $ 97,692.07 $73,537.75 $75,234.78 $76,931.80 $78,628.83 $ 80,325.85 $ 82,022.88 $ 83,719.90 $ 85,416.93 $ 87,113.95 $ 88,810.97 $66,852.50 $68,395.25 $69,938.00 $71,480.75 $ 73,023.50 $ 74,566.25 $ 76,109.00 $ 77,651.75 $ 79,194.50 $ 80,737.25 $60,775.00 $62,177.50 $63,580.00 $64,982.50 $ 66,385.00 $ 67,787.50 $ 69,190.00 $ 70,592.50 $ 71,995.00 $ 73,397.50 21 22 23 24 25 26 27 28 29 30 $114,492.68 $116,639.42 $118,786.16 $120,932.90 $123,079.64 $125,226.38 $127,373.12 $129,519.86 $131,666.60 $133,813.34 $ 99,558.80 $101,425.53 $103,292.26 $105,158.98 $107,025.71 $108,892.44 $110,759.17 $112,625.90 $114,492.63 $116,359.36 $ 90,508.00 $ 92,205.02 $ 93,902.05 $ 97,296.10 $ 98,993.13 $100,690.16 $102,387.19 $104,084.22 $105,781.25 $107,478.28 $ 82,280.00 $ 83,822.75 $ 85,365.50 $ 86,908.25 $ 88,451.00 $ 89,993.75 $ 91,536.50 $ 93,079.25 $ 94,622.00 $ 96,164.75 $ 74,800.00 $ 76,202.50 $ 77,605.00 $ 79,007.50 $ 80,410.00 $ 81,812.50 $ 83,215.00 $ 84,617.50 $ 86,020.00 $ 87,422.05 Sheriffs Office Salary Step Plan — Attachment II Rank Grade 1 2 3 4 5 6 7 8 9 10 Major Dep Sheriff S6 $61,504.62 $63,349.75 $65,194.89 $67,040.03 $68,885.17 $70,730.31 $72,575.45 $74,420.59 $76,265.72 $78,110.86 Captain Dep Sheriff S5 $55,913.29 $57,590.69 $59,268.08 $60,945.48 $62,622.88 $64,300.28 $65,977.68, $67,655.08 $69,332.48 $71,009.88 Lt Dep Sheriff S5 $53,250.75 $54,848.27 $56,445.80 $58,043.32 $59,640.84 $61,238.36 $62,835.89 $64,433.41 $66,030.93 $67,628.45 Sgt Dep Sheriff S4 $46,305.00 $47,694.15 $49,083.30 $50,472.45 $51,861.60 $53,250.75 $54,63990- ,05 $57,418.20 $58,807.35 Corp De p Sheriff S3 $44,100.00 $45,423.00 $46,746.00 $48,069.00 $49,392.00 $50,715.00 $52,038.00 $53,361.00 $54,684.00 $56,007.00 Dep Sheriff II S2 $42,000.00 $43,260.00 $44,520. $45780.00 $47,040.00 $48,300.00 $49,560.00 $50,820.00 $52,080.00 $53,340.00 Dep Sheriff I Si $40,000.00 $41,200.00 $42,400.00'. 44,10000' $44,800.00 $46,000.00 $47,200.00 $48,400.00 $49,600.00 $50,800.00 11 12 13 14 15 16 17 18 $79,956.00 $81,801.14 $83,646.28 $85,491.42 $ 87,336.56 $ 89,181.69 $ 91,026.83 $ 92,871.97 $ 94,717.11 $ 96,562.25 $72,687.27 $74,364.67 $76,042.07 $77,719.47 $ 79,396.87 $ 81,074.27 $ 82,751.67 $ 84,429.06 $ 86,106.46 $ 87,783.86 $69,225.98 $70,823.50 $72,421.02 $74,018.54 $ 75,616.07 $ 77,213.59 $ 78,811.11 $ 80,408.63 $ 82,006.16 $ 83,603.68 $60,196.50 $61,585.65 $62,974.80 $64,363.95 $ 65,753.10 $ 67,142.25 $ 68,531.40 $ 69,920.55 $ 71,309.70 $ 72,698.85 $57,330.00 $58,653.00 $59,976.00 $61,299.00 $ 62,622.00 $ 63,945.00 $ 65,268.00 $ 66,591.00 $ 67,914.00 $ 69,237.00 $54,600.00 $55,860.00 $57,120.00 $58,380.00 $ 59,640.00 $ 60,900.00 $ 62,160.00 $ 63,420.00 $ 64,680.00 $ 65,940.00 $52,000.00 $53,200.00 $54,400.00 $55,600.00 $ 56,800.00 $ 58,000.00 $ 59,200.00 $ 60,400.00 $ 61,600.00 $ 62,800.00 21 22 23 24 25 26 27 28 29 30 $ 98,407.39 $100,252.52 $102,097.66 $103,942.80 $105,787.94 $107,633.08 $109,478.22 $111,323.36 $113,168.49 $115,013.63 $ 89,461.26 $ 91,138.66 $ 92,816.06 $ 94,493.46 $ 96,170.85 $ 97,848.25 $ 99,525.65 $101,203.05 $102,880.45 $104,557.85 $ 85,201.20 $ 86,798.72 $ 88,396.25 $ 89,993.77 $ 91,591.29 $ 93,188.81 $ 94,786.34 $ 96,383.86 $ 97,981.38 $ 99,578.90 $ 74,088.00 $ 75,477.15 $ 76,866.30 $ 78,255.45 $ 79,644.60 $ 81,033.75 $ 82,422.90 $ 83,812.05 $ 85,201.20 $ 86,590.35 $ 70,560.00 $ 71,883.00 $ 73,206.00 $ 74,529.00 $ 75,852.00 $ 77,175.00 $ 78,498.00 $ 79,821.00 $ 81,144.00 $ 82,467.00 $ 67,200.00 $ 68,460.00 $ 69,720.00 $ 70,980.00 $ 72,240.00 $ 73,500.00 $ 74,760.00 $ 76,020.00 $ 77,280.00 $ 78,540.00 $ 64,000.00 $ 65,200.00 $ 66,400.00 $ 67,600.00 $ 68,800.00 $ 70,000.00 $ 71,200.00 $ 72,400.00 $ 73,600.00 $ 74,800.00 Fire-EMS Department Salary Step Plan — Attachment III Rank Grade 1 2 3 4 5 6 7 8 9 10 FF Battalion Chief F8 $62,032.16 $63,893.13 $65,754.09 $67,615.06 $69,476.02 $71,336.99 $73,197.95 $75,058.92 $76,919.88, $78,780.85 FF Captain F7 $56,392.88 $58,084.66 $59,776.45 $61,468.23 $63,160.02 $64,851.81 $66,543.59 $68,235.38 $69,927.17 $71,618.95 FF First Lieutenant F6 $51,266.25 $52,804.24 $54,342.23 $55,880.21 $57,418.20, $58,956.19 $60,494.18 $62,032.16 $63,570.15 $65,108.14 FF Lieutenant F5 $48,825.00 $50,289.75 $51,754.50 $53,219.25 $54,684.00 $56,148.75 $57,613.50 $59,078.25 $60,543.00 $62,007.75 FF Paramedic F4 $46,500.00 $47,895.00 $49,290.00 $50,685.00 $52,080.00 $53,475.00 $54,870.00 $56,265.00 $57,660.00 $59,055.00 FF Intermediate F3 $45,000.00 $46,350.00 $47,700.00 $49,050.00 $50,400.00 $51,750.00 $53,100.00 $54,450.00 $55,800.00 $57,150.00 Firefighter II F2 $42,500.00 $43,775.00 $45,050.00 $46,325.00 $47,600.00 $48,875.00 $50,150.00 $51,425.00 $52,700.00 $53,975.00 Firefighter EMT F1 $41,000.00 $42,230.00 $43,800.00 $44,690.00 $45,920.00 $47,150.00 $48,380.00 $49,610.00 $50,840.00 $52,070.00 11 12 13 14 15 16 17 18 19 20 $80,641.81 $82,502.78 $84,363.74 $86,224.71 $ 88,085.67 $ 89,946.64 $ 91,807.60 $ 93,668.57 $ 95,529.53 $ 97,390.50 $73,310.74 $75,002.52 $76,694.31 $78,386.10 $ 80,077.88 $ 81,769.67 $ 83,461.46 $ 85,153.24 $ 86,845.03 $ 88,536.81 $66,646.13 $68,184.11 $69,722.10 $71,260.09 $ 72,798.08 $ 74,336.06 $ 75,874.05 $ 77,412.04 $ 78,950.03 $ 80,488.01 $63,472.50 $64,937.25 $66,402.00 $67,866.75 $ 69,331.50 $ 70,796.25 $ 72,261.00 $ 73,725.75 $ 75,190.50 $ 76,655.25 $60,450.00 $61,845.00 $63,240.00 $64,635.00 $ 66,030.00 $ 67,425.00 $ 68,820.00 $ 70,215.00 $ 71,610.00 $ 73,005.00 $58,500.00 $59,850.00 $61,200.00 $62,550.00 $ 63,900.00 $ 65,250.00 $ 66,600.00 $ 67,950.00 $ 69,300.00 $ 70,650.00 $55,250.00 $56,525.00 $57,800.00 $59,075.00 $ 60,350.00 $ 61,625.00 $ 62,900.00 $ 64,175.00 $ 65,450.00 $ 66,725.00 $53,300.00 $54,530.00 $55,760.00 $56,990.00 $ 58,220.00 $ 59,450.00 $ 60,680.00 $ 61,910.00 $ 63,140.00 $ 64,370.00 21 22 23 24 25 26 27 28 29 30 $ 99,251.46 $101,112.42 $102,973.39 $104,834.35 $106,695.32 $108,556.28 $110,417.25 $112,278.21 $114,139.18 $116,000.14 $ 90,228.60 $ 91,920.39 $ 93,612.17 $ 95,303.96 $ 96,995.75 $ 98,687.53 $100,379.32 $102,071.10 $103,762.89 $105,454.68 $ 82,026.00 $ 83,563.99 $ 85,101.98 $ 86,639.96 $ 88,177.95 $ 89,715.94 $ 91,253.93 $ 92,791.91 $ 94,329.90 $ 95,867.89 $ 78,120.00 $ 79,584.75 $ 81,049.50 $ 82,514.25 $ 83,979.00 $ 85,443.75 $ 86,908.50 $ 88,373.25 $ 89,838.00 $ 91,302.75 $ 74,400.00 $ 75,795.00 $ 77,190.00 $ 78,585.00 $ 79,980.00 $ 81,375.00 $ 82,770.00 $ 84,165.00 $ 85,560.00 $ 86,955.00 5 72,000.00 $ 73,350.00 $ 74,700.00 $ 76,050.00 $ 77,400.00 $ 78,750.00 $ 80,100.00 $ 81,450.00 $ 82,800.00 $ 84,150.00 $ 68,000.00 $ 69,275.00 $ 70,550.00 $ 71,825.00 $ 73,100.00 $ 74,375.00 $ 75,650.00 $ 76,925.00 $ 78,200 00 9747g50" $ 65,600.00 $ 66,830.00 $ 68,060.00 $ 69,290.00 $ 70,520.00 $ 71,750.00 $ 72,980.00 $ 74,210.00 $ 75,440.00 $ 76,670.00 eca' ' ' `. `- CITY OF ROANOKE "' " CITY COUNCIL '' :`'t i: -- -:-*t 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 '. r Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov Council Members SHERMAN P.LEA,SR. Joseph L.Cobb Mayor Luke W.Priddy Stephanie Moon Reynolds Vivian Sanchez-Jones Peter J.Volosin Patricia White-Boyd May 13, 2024 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: I wish to request that Council convene in a closed meeting to discuss a personnel matter, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sin erely, ll''�� ,/f Patricia White-Boyd, Chair City Council Personnel Committee PWB:ctw