HomeMy WebLinkAboutCouncil Actions 07-01-24 COBB
42960-070124
City of Roanoke, Virginia
CITY COUNCIL INFORMAL SESSION
July 1 , 2024
9:00 AM
ROAN O K E City Council Chamber
215 Church Avenue, S.W.
AGENDA
The City of Roanoke is a safe, caring and economically vibrant community in which to
live, learn, work, play and prosper.
A vibrant urban center with strong neighborhoods set amongst the spectacular beauty
of Virginia's Blue Ridge.
NOTICE:
Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at
7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through
Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed
captioning for the deaf or hard of hearing.
CALL TO ORDER - ROLL CALL. Vice-Mayor Cobb was absent.
Welcome.
Mayor Lea welcomed and recognized Council Member Beverly Fitzpatrick,
Jr., as the Interim Council Member to fill the unexpired term of office of
Luke W. Priddy, resigned, ending June 30, 2024.
ITEMS FOR ACTION:
A communication from Mayor Sherman P. Lea, Sr., requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
(6-0)
A communication from the City Attorney requesting that Council convene in
Closed Meeting for consultation with legal counsel pertaining to actual litigation,
where such consultation or briefing in open meeting would adversely affect the
negotiating or litigating posture of the public body, pursuant to Section 2.2-3711
(A)(7), Code of Virginia (1950), as amended.
(6-0)
A communication from the City Attorney requesting that Council convene in
Closed Meeting for consultation with legal counsel regarding certain legal
matters requiring the provision of legal advice by the City Attorney, pursuant to
Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended.
(6-0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00
P.M. AGENDA. Council Member Moon Reynolds requested additional
information on item 7.1.D., on the 2:00 p.m. agenda.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL.
None.
BRIEFING:
Code Amendment (Section 32-283, Definitions, Chapter 32, Taxation) - 5
minutes
Received and filed.
THE COUNCIL MEETING WILL STAND IN RECESS FOR A CLOSED MEETING;
AND THEREAFTER RECONVENE AT 2:00 P.M., IN THE COUNCIL CHAMBER,
ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. (9:18 A.M.)
City of Roanoke, Virginia
CITY COUNCIL
2:00 PM
ROANOKE City Council Chamber
215 Church Avenue, S.W.
1. CALL TO ORDER - ROLL CALL. Vice-Mayor Cobb was absent.
The Invocation was delivered by The Reverend Terry Kemp, Children's Pastor
and Ministries Director, Fort Chiswell Church of God.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
Welcome.
CERTIFICATION OF CLOSED MEETING. (6-0)
ANNOUNCEMENTS:
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Presentation of an Art Mural from Da Humble Bee art group.
Jane McCadden introduced Da Humble Bee art group and presented a
mural created by the students to be housed at the Hope Center.
Presentation by Council Member Sanchez-Jones on an official trip to Sister City,
St. Lo, France, from May 31 - June 7, 2024.
Withdrawn.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
Brian McConnell, 32 Elm Avenue, S. W., #302, appeared before the Council
and expressed concern with City leadership, communication and
citizenry; and advised that a previous presentation from the YMCA was of
interest to him.
Thomas Lee Smith, 1120 Ferdinand Avenue, S. W., appeared before the
Council and spoke with regard to the alleyway behind his home and
requested that rules be enforced to not allow fencing and blocking access
to the alleyway.
Nick Hagen, 301 Campbell Avenue, S. W., appeared before the Council and
spoke with regard to the potential Council pay raise and how it could
potentially affect candidates running for Council.
Warren Fry, 32 14th Street, S. W., appeared before the Council to request a
ceasefire resolution in support of Gaza and follow the localities of
Charlottesville and Harrisonburg.
Duane Howard, 1221 6th Street, S. E., appeared before the Council and
spoke in opposition to the potential Council pay raise and advised that the
timing was inappropriate and that the position was a public service job.
Mary Frazier, 405 King George Avenue, S. W., appeared before the Council
to request a ceasefire resolution in support of Gaza and referenced a
resolution adopted in 2022 in support of Ukiraine.
Keely Meadows, 5327 Cooper Street, S. W., appeared before the Council to
request a ceasefire resolution in support of Gaza.
Siama Manzoor, 109 Elm Avenue, S. W., appeared before the Council and
spoke with regard to a friend from the Gaza Strip and how the conflict has
affected his family; and requested a ceasefire resolution.
4. CONSENT AGENDA: APPROVED (6-0)
All matters listed under the Consent Agenda are considered to be routine by the
Members of City Council and will be enacted by one motion. There will be no separate
discussion of the items. If discussion is desired, the item will be removed from the
Consent Agenda and considered separately.
C-1. A communication from the Deputy City Clerk advising of the resignation of
Jessie Coffman as a member of the Fair Housing Board, effective immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-2. A communication from the Deputy City Clerk advising of the resignation of
Auraliz Quintana as a member of the Roanoke Public Library Board, effective
June 30, 2024.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-3. A communication from the Deputy City Clerk advising of the resignation of
Deidre Trigg as a member of the Youth Athletics Review Board, effective June
30, 2024.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-4. A communication from the Deputy City Clerk advising of the resignation of Greg
Feldmann as a member of the Board of Trustees, City of Roanoke Pension
Plan, effective June 30, 2024.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-5. Minutes of the Audit Committee held on Monday, December 18, 2023 and
Wednesday, March 6, 2024.
RECOMMENDED ACTION: Received and filed.
C-6. Report of qualification of Laura Carini as a member of the City of Roanoke
Finance Board for a two-year term of office, commencing July 1, 2024, and
ending June 30, 2026.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS: NONE.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF INTERIM CITY MANAGER:
1. INTERIM CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
A. Roanoke Regional Fire-EMS Training Center Agreement with the County
of Roanoke and the City of Salem.
Adopted Resolution No. 42961-070124. (6-0)
B. Donation of Fitness Equipment by Planet Fitness, Inc., to the Roanoke
Fire-EMS Department.
Adopted Resolution No. 42962-070124. (6-0)
C. Request for Encroachment Permit for Greater Roanoke Transit
Company t/a Valley Metro (GRTC) Bus Shelter Located at Orange
Avenue WB at King Street in the Right of Way adjacent to property
located at 3348 Orange Avenue, N. E., approximately 268 feet west of
King Street.
Adopted Resolution No. 42963-070124. (6-0)
D. Amendment of the City Contract for Hazardous Materials and
Biohazardous Waste.
Adopted Resolution No. 42964-070124. (6-0)
COMMENTS OF THE INTERIM CITY MANAGER.
Dr. Patton, Interim City Manager, reported on matters from the previous
Council meeting, noting that the speakers and presenter had been
contacted.
2. CITY ATTORNEY:
A. Adoption of a resolution establishing a written policy for participation in
City Council meetings through electronic communication.
Adopted Resolution No. 42965-070124. (6-0)
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS:
1. Ordinance No. 42960, on second reading, increasing and establishing the
annual salaries of the Mayor and City Council Members for the fiscal year
beginning July 1, 2025.
Adopted Ordinance No. 42960-070124, as amended. (4-2, Council Members
Moon Reynolds and Fitzpatrick voted no)
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS:
1. Adopted Resolution No. 42966-070124 closing certain City offices on
Friday, July 5, 2024, and providing for additional holiday leave to all City
employees. (6-0)
11. MOTIONS AND MISCELLANEOUS BUSINESS:
1. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Moon Reynolds requested an update on the funds
administered by the Gun Violence Prevention Commission; nonprofit
organizations to come and present information with regard to the use of
funds; and information with regard to the process of the zoning reform
public hearing.
Mayor Lea advised that the 2024 Miss Virginia Pageant was held over the
past weekend and was a wonderful event which consisted of very spirited
young ladies who made many positive comments about the City of
Roanoke.
2. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
Appointed Shenita Boukari as a member of the Fair Housing Board to fill
the unexpired term of office of Jessie Coffman ending March 31, 2025.
Appointed Boreham Boyd Johnson as a member of the Roanoke Public
Library Board to fill the unexpired term of office of Auraliz Quintana
ending June 30, 2026.
Appointed Deputy Chief Andy Foley as a member of the Board of
Trustees, City of Roanoke Pension Plan to replace David Morris for a two-
year term of office commencing July 1, 2024 and ending June 30, 2026.
Appointed Nazier Jackson as a member of the Gun Violence Prevention
Commission as a non-voting Youth Representative for a term of office
ending March 31, 2027.
Appointed Tim Strawn as a member of the Parks and Recreation Advisory
Board to replace Stephen Terry McGuire for a term of office ending March
31, 2027.
Appointed Paul Underwood as a member of the Personnel and
Employment Practices Commission for a three-year term of office
commencing July 1, 2024, and ending June 30, 2027.
Appointed Luke Pugh as a member of the Personnel and Employment
Practices Commission to fill the unexpired term of office of Yen Ha ending
June 30, 2026.
Appointed Andrew Graninger as a member of the Roanoke Valley
Greenway Commission for a three-year term of office commencing July 1,
2024 and ending June 30, 2027.
Appointed Dr. Lydia Pettis Patton as a member (ex-officio) of the Board of
Trustees, City of Roanoke Pension Plan to fill the unexpired term of office
of Robert Cowell, Jr. (ex-officio).
Appointed Dr. Lydia Pettis Patton as a member of the Hotel Roanoke
Conference Center Commission to fill the unexpired term of office of
Robert Cowell, Jr., ending April 12, 2025.
Appointed Dr. Lydia Pettis Patton as a member of the Western Virginia's
Regional Industrial Facility Authority to fill the unexpired term of office of
Robert Cowell, Jr., ending February 3, 2028.
RECESSED - 3:36 P.M.
THE COUNCIL MEETING WILL BE DECLARED IN RECESS UNTIL WEDNESDAY,
JULY 10, 2024, AT 9:00 A.M., IN THE COUNCIL CHAMBER, 215 CHURCH
AVENUE, S. W., ROOM 450, TO CONVENE IN A CLOSED MEETING ON A
PERSONNEL MATTER.
Cite I
�, .3 • CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone:(540)853-2541
Fax:(540)853-1145
SHERMAN P.LEA,SR. E-mail: clerk@roanokeva.gov Council Members
Joseph L.Cobb
Mayor Luke W.Priddy
Stephanie Moon Reynolds
Vivian Sanchez-Jones
Peter J.Volosin
Patricia White-Boyd
July 1, 2024
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
This is to advise you that I will not be present at the 9:00 a.m. and 2:00 p.m. sessions of
Roanoke City Council on Monday, July 1, 2024. Best wishes for a successful meeting.
Sincerely,
•
C-4railkajeliks—"""b
Joseph L. Cobb
Vice-Mayor
J LC/ctw
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue,S.W.,Suite 452
Roanoke,Virginia 24011-1536
Telephone: (540)853-2444
Fax (540)853-1145
E-mail: MAYOR@ROANOKEVA.GOV
SHERMAN P.LEA,SR.
Mayor
July 1, 2024
The Honorable Vice-Mayor Joseph L. Cobb and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor Cobb and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies can be found online at
www.roanokeva.gov/citycouncil.
Sincerely,
Sherman P. Lea, Sr.
Mayor
SPL:ctw
-.1010
ROANOKE CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: July 1, 2024
Subject: A communication from the City Attorney requesting that Council convene
in Closed Meeting for consultation with legal counsel pertaining to actual
litigation, where such consultation or briefing in open meeting would
adversely affect the negotiating or litigating posture of the public body,
pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended.
The City Attorney requests that Council convene in Closed Meeting for consultation with legal
counsel pertaining to actual litigation, where such consultation or briefing in open meeting
would adversely affect the negotiating or litigating posture of the public body, pursuant to
Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended.
Timothy Spencer, City Attorney
Distribution:
ROANOKE CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: July 1, 2024
Subject: A communication from the City Attorney requesting that Council convene
in Closed Meeting for consultation with legal counsel regarding certain
legal matters requiring the provision of legal advice by the City Attorney,
pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended.
The City Attorney requests that Council convene in Closed Meeting for consultation with legal
counsel regarding certain legal matters requiring the provision of legal advice by the City
Attorney, pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended.
.)
Timothy Spencer, City Attorney
Distribution:
00,40 CITY ATTORNEY COUNCIL MEMO
Date: July 1, 2024
From: Timothy R. Spencer, City Attorney
Re: Section 32-283, Definitions, Article XIV, Tax on Prepared Food and Beverage, Chapter 32,
Taxation, Code of the City of Roanoke (1979),
At the request of the Commissioner of Revenue, I recommend that City Council consider adoption of an
ordinance amending Section 32-283, Definitions of Article XIV, Tax on Prepared Food and Beverage of the
City Code to remove"snack foods" as a defined term.
Section 32-284 authorizes the levy of the Food and Beverage Tax, in the amount of five and one-half(5.50)
percent, of the amount of all "food" sold in the city in or from a restaurant. "Food" is defined by the ordinance
as "all edible refreshments or nourishment, liquid or otherwise, including alcoholic beverages, purchased in or
from a restaurant or from a caterer, except snack foods."The term "snack foods" is further defined as:
[u]nopened bottles or cans of carbonated soft drinks; chewing gum; candy; popcorn; peanuts and
other nuts; unopened packages of cookies, doughnuts, crackers and potato chips; and other items
of essentially the same nature and consumed for essentially the same purpose which are
packaged for home consumption.
The snack food exemption has caused some restaurants and taxpayers confusion over what items are property
subject to the tax. For example, the Commissioner of Revenue reports that purchasers of an unopened bottle of
a soft drink at a restaurant have been subject to the tax. Under the ordinance, an opened bottle of a soft drink,
which otherwise meets the definition of a snack food, has been reported by purchasers as being assessed by
some restaurants.
The enabling legislation for the City's assessment of the food and beverage tax, Section 58.1-3840, does not
require a locality to maintain a snack food exemption in its food and beverage tax ordinance. The City of
Richmond is one locality which also imposes a food and beverage tax does not. Moreover, Section 32-297,
City Code, already contain a list of exemptions from the tax, including and not limited to, exemptions for (1)
factory-prepackaged candy, gum, nuts and other items of essentially the same nature served for on or off-
premises consumption; (2) doughnuts, ice cream, crackers, nabs, chips, cookies, and other factory-prepackaged
items of essentially the same nature when served exclusively for off-premises consumption; and (3) alcoholic
and nonalcoholic beverages sold in factory sealed containers. The "snack foods" exemption overlaps many of
the exemptions provided in Section 32-297, creating another layer that causes confusion in administration and
enforcement of the tax.
A copy of the proposed ordinance amending Section 32-283, Definitions, Article XIV, Tax on Prepared Food
and Beverage, City Code by the removal of"snack foods" is attached. This ordinance will be presented at City
Council's July 15, 2024, regular agenda meeting for consideration for adoption.
TRS
IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA
AN ORDINANCE amending and reordaining Section 32-283,Definitions,Article XIV, Tax
on Prepared Food and Beverage, Chapter 32, Taxation, Code of the City of Roanoke(1979), as
amended,to remove snack foods,as that that term is defined therein,from the Tax on Prepared Food
and Beverage;establishing an effective date;and dispensing with the second reading of this ordinance
by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 32-283, Definitions,Article XIV,Tax on Prepared Food and Beverage,Chapter
32,Taxation,Code of the City of Roanoke(1979)as amended,to remove snack foods from the Tax
on Prepared Food and Beverage is amended and reordained to read and provide as follows:
Sec.32-283.Definitions.
The following words and phrases, when used in this article, shall have, for the
purpose of this article,the following respective meanings except where the context
clearly indicates a different meaning:
(c) Food:Any and all edible refreshments or nourishment,liquid or otherwise,
including alcoholic beverages,purchased in or from a restaurant or from a
caterer,e ,,pt ack f od
* * *
(h) Snack food:Unopened bottles or cans of carbonated soft drinks;chewing
cookies, doughnuts, crackers and potato chips; and other items of
Formatted:contentl,Indent:Left: 0",First line: 0",
Right: 0.75",Space After: 9.75 pt,Pattern:Clear(White)
(i-(h)Treasurer: The treasurer of the City of Roanoke and any of his duly Formatted:Indent:Left: 0.63",Hanging: 0.44"
authorized deputies,assistants,employees or agents. Formatted:Font:(Default)Times New Roman,12 pt
1
2. This ordinance shall be effective upon passage.
3. Pursuant to Section 12 of the Roanoke City Charter,the second reading by title of
this ordinance is hereby dispensed with.
ATTEST:
City Clerk.
i°1744%
„$ CITY OF ROANOKE
OFFICE OF THE CITY CLERK
+ _ r 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145 CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov Deputy City Clerk
City Clerk
RUTH VISUETE-PEREZ
Assistant Deputy City Clerk
July 1, 2024
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
This is to advise that Jessie Coffman has tendered her resignation as a member of the
Fair Housing Board, effective immediately.
Sincerely,
Cecelia T. Webb, CMC
Deputy City Clerk
Cecelia Webb
From: Ruth Visuete Perez
Sent: Wednesday,June 12, 2024 1:51 PM
To: Cecelia Webb
Subject: FW: [EXTERNAL] Fwd: Fair Housing Board Resignation
From:Jessie Coffman<jah.coffman@gmail.com>
Sent: Wednesday,June 12, 2024 1:44 PM
To: Ruth Visuete Perez<ruth.visueteperez@roanokeva.gov>
Subject: [EXTERNAL] Fwd: Fair Housing Board Resignation
CAUTION: This email originated from outside your organization. Exercise caution when opening
attachments or on clicking links from unknown senders.
Hello, Ms. Perez.
I wanted to notify you as well of my resignation from the Fair Housing Board. I appreciate the opportunity.
Thank you,
Jessie
Forwarded message
From: Jessie Coffman <jah.coffman a,gmail.com>
Date: Wed, Jun 12, 2024 at 1:42 PM
Subject: Fair Housing Board Resignation
To: Raquel Nunez <raquel.nunez a,roanokeva.gov>, Katie Kennedy<katie.kennedy@roanokeva.gov>, David
Collins <David.Collins(a,roanokeva.gov>
Cc: Amazetta Anderson<msz 24017(a,yahoo.com>, Alyshia Merchant <alyshiammerchant cr grail.com>
Hello all.
I have enjoyed our time together on the Fair Housing Board. With the addition of a few new faces joining, I
think it's a good time for me to resign. I have several family obligations that will keep me from meetings this
summer. That way my replacement can onboard with the other new members!
Thank you all for your fair housing efforts. I look forward to seeing you around town.
Best regards,
Jessie
i
#104.A.„
CITY OF ROANOKE
r'4110r"t',: .
,,, OFFICE OF THE CITY CLERK
i ' , it. --- ' -
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
t., ;1 Telephone: (540)853-2541
Fax: (540)853-1145 CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov Deputy City Clerk
City Clerk
RUTH VISUETE-PEREZ
Assistant Deputy City Clerk
July 1, 2024
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
This is to advise that Auraliz Quintana has tendered her resignation as a member of the
Roanoke Public Library Board, effective June 30, 2024.
Sincerely,
) _.,
Cecelia T. Webb, CMC
Deputy City Clerk
June 12, 2024
Roanoke City Council Members,
First, allow me thank you for the opportunity to serve in the Roanoke City Public Library Board for the
last 4 years. Our libraries are more than just a place to find books,they are a place of comfort, a place
to obtain meals,tutor assistance and safety for many of our youth.
I am resigning to the Roanoke Public Library Board effective June 30`h, 2024. I have been appointed to
the Roanoke City Public Schools Board and I take this new appointment with excitement for what the
future holds.
Again,thank you for the amazing opportunity of being a member of the Roanoke City Public Library
Board.
Sincerely,
Auraliz C. Quintana
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
`.- . Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145 CECELIA T.WEBB,CMC
E-mail: clerk@roanokeva.gov Deputy City Clerk
CECELIA F.MCCOY,CMC
City Clerk
RUTH VISUETE-PEREZ
Assistant Deputy City Clerk
July 1, 2024
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
This is to advise that Deidre Trigg has tendered her resignation as a member of the
Youth Athletics Review Board, effective June 30, 2024.
Sincerely,
Cecelia T. Webb, CMC
Deputy City Clerk
June 13, 2024
Deidre Trigg
2743 Ordway Dr NW
Roanoke,VA 24017
PH: 540-529-2700
Email: Dtrwt2, ( ir anai1 ct n
Dear Youth Athletic Review Board,
As of June 30, 2024, I resign my position as a Youth Athletic Review Board Member due to
accepting the appointment of a Roanoke City School Board Trustee Member. I am not able to
hold two appointments by the Roanoke City Council.As my role is cut short, I wish you all the
best and that you will continue to carry out the duties of all youth through out our city.
Best Regards,
Deidre Trigg
r CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
#;,ula. Telephone: (540)853-2541
Fax: (540)853-1145 CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC E-mail: elerk@roanokeva.gov Deputy City Clerk
City Clerk
RUTH VISUETE-PEREZ
Assistant Deputy City Clerk
July 1, 2024
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
This is to advise that Greg Feldmann has tendered his resignation as a member of the
Board of Trustees, City of Roanoke Pension Plan, effective June 30, 2024.
Sincerely,
Ce elia . Webb, CMC
Deputy City Clerk
Cecelia Webb
From: Ruth Visuete Perez
Sent: Friday,June 14, 2024 2:31 PM
To: Cecelia Webb
Subject: FW: Greg Feldmann - Resignation from the Pension Plan Board of Trustees
From: Harold Harless<harold.harless@roanokeva.gov>
Sent: Friday,June 14, 2024 1:12 PM
To: Ruth Visuete Perez<ruth.visueteperez@roanokeva.gov>; Cecelia Mccoy<susie.mccoy@roanokeva.gov>
Cc:Andrea Trent<andrea.trent@roanokeva.gov>
Subject: Greg Feldmann -Resignation from the Pension Plan Board of Trustees
Good afternoon,
Ruth, I know you and spoke about Greg Feldmann's resignation from the Pension Plan Board of Trustees and beginning a
new 4 term effective July 1, 2024 vs. appointing someone to fill the remaining year on his current term.
I reached out to Greg and he asked me to forward his email to your office. I don't believe I forwarded this to you
previously, but if so, please disregard.
If you have any questions, please let me know.
Harold
Harold R. Harless,Jr.
Retirement Systems Manager
City of Roanoke
Department of Finance
215 Church Ave SW, Room 465
Roanoke,VA 24011
P: (540) 853-6484
F: (540) 853-6142
From: Greg Feldmann <Greg.Feldmann@skylinecapitalstrategies.com>
Sent:Wednesday, May 22, 2024 7:46 AM
To: Harold Harless<harold.harless@roanokeva.gov>
Subject: [EXTERNAL] Follow up
CAUTION: This email originated from outside your organization. Exercise caution when opening
attachments or on clicking links from unknown senders.
Harold,
1
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MINUTES
Audit Committee of Roanoke City Council
Location: Council Chambers Conference Room
Noel C. Taylor Municipal Building, Room 451 South
Date: December 18, 2023
Time: 1:00 pm to 1:52 pm
Attendees:
Audit Committee Member Present (Y/N)
Patricia White-Boyd (Chair) Y
Joseph Cobb (Vice-Chair) Y
Luke Priddy (Member) Y
Sherman Lea (Ex-Officio) N
Drew Harmon, Municipal Auditor
Bob Cowell, City Manager
Brent Robertson, Assistant City Manager& Director of Finance
Angela O'Brien, Assistant City Manager
Sam Roman, Assistant City Manager
Evelyn Powers, City Treasurer
J.D. Taylor, Chief Deputy Commissioner of Revenue
Dawn Mullins, Assistant Municipal Auditor
Tasha Burkett, Information Systems Auditor
Can Spichek, Senior Auditor
Peter Volosin, City Council Member
Henri Gendreau — Roanoke Rambler (Press)
1. Call to Order:
Ms. White-Boyd welcomed everyone and called the meeting to order at 1:00 pm.
2. Approval of the Minutes from the September 6, 2023 Meeting:
The minutes were approved as written.
3. Solid Waste Management Follow Up Audit— Early Release Time:
Mr. Harmon noted that the original audit was in 2021. He discussed work schedules and how early
release time increased in 2021 to more than 25 hours per employee per month, up from just under
seven (7) hours on average in 2019. Mr. Harmon shared a graph showing that early release time
declined substantially mid-2022 and continued to be lower in calendar 2023.
December 18, 2023 Page 2 of 6
Management developed a standard operating procedure to better manage early release, which Mr.
Harmon highlighted for the Committee. He also discussed the route optimization study that was
completed in 2022 and management's ongoing consideration of the results in refining routes and
staffing.
Mr. Cowell confirmed that management is reviewing the recommendations in the report and that
some would not be adopted based on the significant changes in services that they would entail. He
noted that early release time would always be necessary.
Mr. Priddy asked if the consultants had performed any cost/benefit analysis of automating more
routes. Mr. Harmon noted that the consultant recommended moving collections from alleys in some
cases, but did not evaluate the equipment costs and personnel savings. Mr. Cowell confirmed
there was no cost/benefit analysis and that management would perform one if they consider any
changes to alley pickup.
Mr. Priddy referred to the table showing trash volumes by day of the week and asked if the data
included geographical representation. Mr. Harmon confirmed that the data was by route/ location.
Mr. Cowell confirmed that management would be able to determine locations in the city generating
less waste.
Mr. Priddy asked if any other action by the Committee is needed to help avoid future hotline reports
about early release time. Mr. Harmon noted that the substantial decrease in early release time
addresses the past complaints and that he would not anticipate any additional reports. Mr. Harmon
noted that this would be the last follow up audit on early release time.
Hearing no further questions or comments, the report was received and filed.
4. Review of City Council Expenditures— FY 23:
Mr. Harmon noted that all Council members have had the report for some time. The objectives of
the audit were the same as prior years. He referred the Committee to Exhibit 1 in the back of the
report, which showed expenditures by each Member of City Council. Mr. Harmon then recounted
the conclusions from the report, noting that there were no compliance issues, expenditures were
correctly posted, and transaction with Council Members were appropriate.
Mr. Priddy asked if the FY24 audit will evaluate Council expenditures based on the recently adopted
policy, or the policy in place at the beginning of the fiscal year. Mr. Harmon responded that
expenditures will be evaluated based on the policy in effect at the time they were made.
Mr. Priddy referred to the note on Exhibit 1 stating that expenditures were as of September 1 and
asked if the numbers might change, and if so, would the report be updated. Dawn Mullins
responded that OPEB accruals might change when year-end entries are posted, but felt any
changes would not be material. Mr. Harmon stated that he did not foresee any changes to the
report being necessary.
December 18, 2023 Page 3 of 6
Mr. Priddy asked if the FY24 report will discuss the differences between the former policy and the
new policy, noting that the FY23 report includes the old policy as an exhibit. Mr. Harmon confirmed
that the new policy will be included as an exhibit in the FY24 audit report. He also anticipates
highlighting some of the policy changes in the background of the report. Mr. Priddy noted that he
felt this was important for public awareness about the new policy.
Hearing no further questions or comments, the report was received and filed.
5. Annual Simplified Comparative Report 2023
Mr. Harmon began the briefing by discussing changes in household median incomes from 2020 to
2021. The percentage of households earning more than $100,000 increased by - 3% while those
earning $50,000 or less dropped by roughly the same percentage, which was a positive indicator of
upward mobility.
He reviewed median monthly rent trends showing the City median was $845 in 2021 and was the
lowest of the regional peer group, and well below the state median. There was some discussion
about the data being from 2021 and what current data might show.
Next, Mr. Harmon reviewed revenue per capita numbers showing the City leading the local peer
group, in part due to higher state and federal transfers than others. He noted that the City's local
taxes per capita, including charges for services, compare favorably with Lynchburg and Salem.
Mr. Harmon discussed expenditures per capita, which were higher overall than peer localities,
consistent with higher revenues. The City's top three (3) expenditures were Education, Public
Safety, and Health &Welfare. The City's per capita spend on education was -115% of the state
average for cities and well above regional peers. Public safety was more in line with peers and
slightly below the state average. Mr. Harmon commented that the graphs for Health &Welfare
expenditures were self-explanatory (150% of state average, double the spend of all peers except
Lynchburg, who was $67 less per capita than Roanoke).
Mr. Priddy commented that Salem and Lynchburg populations are significantly smaller than
Roanoke's and that their per capita spends on public safety may appear comparatively higher on
that basis. He asked if the real estate tax shown on page 15 could be broken out to show taxes on
improvements compared to taxes on land. His impression is that taxes on land have been growing
at a faster rate and that this would be important to watch. The Committee briefly discussed how
such data may or may not be helpful when discussing tax policy and ways of influencing owners of
derelict property to invest in improvements.
Mr. Priddy referred to the graphic on tax-exempt property, noting that it accounts for- 20% of the
City's overall property value (page 15). He asked if the City has studied these exemptions (who,
why, longevity). Mr. Cowell and Mr. Harmon commented that the property rehabilitation program
was reviewed four or so years prior and changes were made to the program to help ensure the
December 18, 2023 Page 4 of 6
benefits exceed the value of the lost taxes. No other studies of exemptions have been performed.
The Committee discussed service charges in lieu of tax, which generate as little as $130,000 in
revenue. The non-taxable status of not-for-profit healthcare organizations continues to be a topic of
discussion nationally in terms of benefits realized by the community compared to the costs of local
government services provided.
Hearing no further questions or comments, the report was received and filed.
6. APA Review of Commonwealth Collections FY 23:
Mr. Harmon noted that this is an annual audit of state monies collected by the City Sheriff and City
Treasurer's offices performed by the Auditor of Public Accounts (APA). Both offices complied with
all state requirements with one exception. The Sheriff's Office did not remit state fees it collected to
the Treasurer's Office on a weekly basis as recommended by the APA.
Ms. White-Boyd asked the City Treasurer for any comments. Ms. Powers commented that her staff
is working with the Sheriff's Office to address the timeliness issue. She has noted improvements
the last couple of months and feels progress will continue if the Sheriff can retain current staff. The
APA provided a copy of the Audit Manual, which the Sheriff's Office did not have access to in 2023.
This should also help.
Hearing no other questions or comments, the report was received and filed.
7. Tax and Treasury System Update:
Ms. Burkett began the briefing noting that the system has been in place for a full year. The real
estate landbook was successfully created in July and real estate bills mailed in August. The first
supplemental billing of real estate taxes occurred in September and was successful. Management
will be evaluating the State Income Tax module in 2024 and decide if they want to move forward
with implementing the module. There are approximately 20 punch list items that need to be
completed in order for the City to formally sign off acceptance of the system and close out the
project. In response to Ms. White-Boyd's question about timelines, Ms. Burkett stated that a
timeline for completing the punch list was not set, but the hope is to complete everything no later
than July 2024.
Ms. Burkett discussed the project goals that have been accomplished to date, which include
enabling online filing of returns, online payments, and sliding scale penalties that benefit people
who are only slightly late in paying.
Ms. White-Boyd asked how the Treasurer and Real Estate Valuation felt the system was
performing, as she knew there had been issues. Ms. Burkett stated that both Real Estate and the
Treasurer's Office experienced some growing pains. Mr. Robertson commented that he recently
spoke with Real Estate and that several of the concerns they initially had did not materialize, that
Real Estate has adjusted to the manual processes involved and did not express any significant
December 18, 2023 Page 5 of 6
problems with the system at this point. Ms. White-Boyd noted there was apprehension about what
might happen and was glad to hear Real Estate was not expressing any significant concerns.
Ms. Powers commented on the complexities involved when applying payments within the payment
precedent rules. She noted that additional staff training helped resolve many of the issues
experienced after implementation and that training will be ongoing. Ms. Powers noted that she is
not happy with the collection module and that the vendor is considering options to develop the
module or purchase another vendor who has a good collections system. She noted that she is
happy with the debt setoff functionality. Prior to the new system, they typically collected between
$600,000 and $700,000 thru debt set-off by December. The new system links accounts and has
enabled the Treasurer's Office to collect $1.3 million. The Office has struggled some with the online
payment portal and the vendor continues to work on it. A reduction in the $1.50 fee for paying by
echeck is set for discussion in January. Ms. Powers shared that the City of Suffolk has been happy
with the PCI system and that she and others will be visiting Suffolk to compare processes and
identify solutions that promote better system performance. They also plan to visit the City of
Virginia Beach who uses PCI and the new system that Finance is installing (Oracle). Ms. Powers
complimented Ms. Burkett on her leadership and hard work throughout the project. She also noted
that the system implementation has brought all of the departments closer together.
Mr. Priddy asked if the issue with liens on property needing to be paid before the property could
transfer has improved. Ms. Powers said they are not having this issue with the new system. There
was a brief discussion about solid waste fees, the efforts in the General Assembly to change how
the fees are treated for collections, and that they currently have to be written off after three years.
Ms. White-Boyd thanked Ms. Powers for her comments. Ms. Burkett wrapped up the briefing with a
comparison of online activity in the legacy system compared to the new system. (See briefing
slides). Customer awareness campaigns are being planned so that more businesses become
aware of the options to file returns and payments online. Online activity continues to trend up. Ms.
Burkett noted that more people are paying by echeck than were in the legacy system, even with the
$1.50 fee. The vendor has agreed to reduce the fee to $0.80 which is comparable to the cost of
postage needed to mail a check.
Hearing no further questions or comments, the report was received and filed.
8. Hotline Update— December 2023
Mr. Harmon briefed the committee on investigations that arose since the last briefing in September
(see briefing slides).
There were no questions or comments; the report was received and filed.
December 18, 2023 Page 6 of 6
9. External Audit Update
Mr. Harmon referred Committee members to the briefing showing milestone dates and including
notations about delays. He thanked Ms. Mullins for her work through the holidays to finalize
GRTC's FY23 numbers and complete the documentation needed for the auditors.
Ms. White-Boyd asked if setting target dates was helpful. Mr. Harmon confirmed that target dates
are helpful but does not ensure they are met. He noted that Pension statements were in final
review, that the City had recently completed year-end entries and had provided the final general
ledger to the auditors. Mr. Harmon projected that the City's audit audited statements should be
ready by late January or early February, and will be discussed at the March meeting. He noted that
Finance had notified the GFOA and APA that audited statements will not be filed on time.
Hearing no further comments or questions, the update was received and filed.
10. Other Business:
The next Committee meeting will be March 6th at 4:00 pm in Council's Conference Room. Mr.
Priddy thanked the staff for the completeness of the minutes from the last meeting.
11.Adjournment:
Hearing no other business for discussion, Ms. White-Boyd adjourned the meeting at 1:52 pm.
MINUTES
Audit Committee of Roanoke City Council
Location: Council Chambers Conference Room
Noel C. Taylor Municipal Building, Room 451 South
Date: March 6, 2024
Time: 4:02 p.m. to 4:36 p.m.
Attendees:
Audit Committee Member Present (Y/N)
Patricia White-Boyd (Chair) N
Joseph Cobb (Vice-Chair) Y
Luke Priddy (Member) N
Sherman Lea (Ex-Officio) Y
Drew Harmon, Municipal Auditor
Bob Cowell, City Manager
Angela O'Brien, Assistant City Manager
Brent Robertson, Assistant City Manager& Director of Finance
Timothy Spencer, City Attorney
Andrea Trent, Special Projects Manager
Bonnie White, Valley Metro Director of Finance
Dawn Mullins, Assistant Municipal Auditor
Tasha Burkett, Senior Auditor
Dorothy Hoskins, Senior Auditor
Ben Sutphin, Senior Auditor
Can Spichek, Senior Auditor
John Aldridge, Partner, Brown Edwards & Company
Ann Genova, Senior Manager, Brown Edwards & Company
Henri Gendreau, Roanoke Rambler (Press)
1. Call to Order:
Mr. Cobb welcomed everyone and called the meeting to order at 4:02 p.m.
2. Approval of the Minutes from the December 18, 2023 Meeting:
Mr. Cobb stated that since a quorum was not present, the minutes could not be approved. He
noted they would be approved at the next Audit Committee meeting.
3. Presentation of Audit Results for the June 30, 2023 Annual Comprehensive Financial
Reports:
March 6, 2024 Page 2 of 4
Mr. Aldridge noted that the audit of the City's statements was complete except for final numbers from
Greater Roanoke Transit Company [GRTC]. The draft reports for the City, excluding GRTC, include an
unmodified (ie., clean) opinion on the financial statements. He then highlighted the following:
• Page 221 —Workforce Investment Opportunity Cluster—the City did not perform sub-recipient
monitoring in accordance with its formal written policy during the first half of the year. The City
was monitoring according to policy in the second half of FY 2023.
• Page 223—Credit card purchases using Coronavirus State and Local Fiscal Recovery Funds,
were not approved according to policy in 3 of 25 purchases tested.
• Page 225—The revenue loss calculation for the Coronavirus State and Local Fiscal Recovery
Funds program was incorrect; Mr. Aldridge noted that this did not affect the funding received.
Mr. Aldridge then discussed State findings on page 227:
- Receipts were not accurately posted to Special Welfare accounts in one (1) of two (2) instances.
- Two (2) of 86 Disclosure Statements were filed after the 2/1/23 deadline; Mr. Aldridge noted this
has continued to improve over the last few years.
Mr. Aldridge then commented on the City's fund balance ratio. The City's current fund balance ratio is
1.63, which means the City has 1.63 months of expenditures in reserves. He noted that in FY 2022,
the City's ratio was 1.7 and that other localities compared as follows:
- Lynchburg 3.8
- Danville 3.95
- Charlottesville 4.55
- Roanoke County 1.3
- Salem 1.6
Mr. Aldridge suggested that two (2) months expenditures should be the minimum. He then discussed
the status of prior year comments in the draft report of management findings.
Mr. Aldridge asked for questions before he moved on to Pension and GRTC. Hearing none, he
transitioned to the audit of the pension plan. He noted that the audit had been finished for some time,
that there were no issues, and that Brown Edwards issued an unmodified opinion.
Mr. Aldridge then turned the presentation over to Ann Genova to answer any questions the Committee
might have regarding the GRTC audit. Mr. Cobb asked Ann to summarize the findings at GRTC, which
were as follows:
- Inadequate Segregation of Duties and Management Oversight
March 6, 2024 Page 3 of 4
- Bank Reconciliations not being done timely
- Violation of Virginia Public Procurement timely payment requirements due to cash flow
management issues
- Parts Inventory did not match the accounting system; the systems are not regularly reconciled
- Paid Time Off accruals and expenses not effectively managed
Ms. Genova noted that there was a repeat federal program finding that contractors were not paid
timely. Mr. Aldridge added federal findings are a big deal and are recorded in a federal database for
future follow-up.
Mayor Lea asked about responsibility for addressing the issues, to which Mr. Cobb responded it was
GRTC management's responsibility. He added that conversations continue about resolving issues that
have been ongoing for several years. Mr. Cobb thanked the staff from GRTC and Dawn Mullins,
Assistant Municipal Auditor, for their work in getting GRTC caught up. He added that overall, the transit
system is working well.
Mr. Harmon emphasized the significance of five (5) material weaknesses, noting that it is extraordinary
to have this many. He added that the same findings are likely to be repeated in the FY 2024 audit as
they have not been corrected to date. Finance continues to struggle with basic responsibilities, such as
paying bills.
Mr. Cowell noted that the City pays a company to manage GRTC. The City and GRTC have expressed
to the vendor that there are performance issues. He added that the City will continue to have these
conversations with the vendor.
Mr. Cobb commented that the vendor has a high level of responsibility, has not delivered, but has an
action plan that is a step in the right direction. He added that the Board will need to set some levels of
accountability and monitor progress.
Mr. Cowell stated that even though these are contracted services, the City is ultimately responsible for
resolving any issues. Mr. Cobb stated that the board will continue to have more oversight.
Hearing no further comments or questions, the report was received and filed.
4. Investigation of Employee Purchasing Card Use:
Mr. Harmon described the allegations and noted that the investigation determined that the purchases in
question were appropriate and being used for city functions. However, card purchases were not being
reviewed and approved in the US Bank system as required by policy. Based on discussions with
Finance and Auditing's review of data from the US Bank system, reviews and approvals of card
purchases are an issue throughout the City. A contributing factor is the lack of notice provided to
March 6, 2024 Page 4 of 4
supervisors when a purchase is ready for review. Mr. Harmon commented that the new financial
system, Oracle, should improve the approval process for purchasing cards.
Mr. Cobb asked how approvals work in the US Bank system. Mr. Harmon responded that cardholders
and their managers have to log into the system to see if purchases are in their que to review. The card
holder has to scan receipts, code the expense, add comments and approve the purchase. The system
then sends the purchase to the supervisor's que for approval. The supervisor has to pull up the
transaction, review the information, and mark it as approved. A monthly interface from US Bank posts
to the City's financial system. Card purchases are aggregated by unit and object code in the financial
system.
Mr. Cobb asked if there were any more questions. Hearing none, the report was received and filed.
5. Hotline Update:
Mr. Harmon referred to file 24-306 related to the Berglund Center, which was pending last quarter. The
hotline report questioned if the stage lift was safe to use. Based on interviews with staff and the
elevator maintenance company, the lift was secured and safe to seat people during the period in
question. Mr. Harmon noted that timely elevator inspections were a concern during the last audit of the
City's Building Inspections Division. Building Inspections continues to work on their processes to help
ensure building owners have their elevators inspected timely.
Additional investigations included 24-308, regarding purchasing card use, which was covered in item 4
above.
Hearing no other questions or comments, the update was received and filed.
6. Other Business:
Mr. Cobb asked if there was any other business. Mr. Harmon introduced Ben Sutphin, Senior Auditor,
hired March 5, 2024. Mr. Sutphin retired from the Office of the State Inspector General after 30 years.
He is certified as an Internal Auditor, Information Systems Auditor, and a Public Accountant. Mr. Cobb
welcomed Mr. Sutphin to the City.
The next Audit Committee will be June 5, 2024 at 4:00. Mr. Aldridge commented that hopefully they
would have an update on GRTC.
7. Adjournment:
Mr. Cobb adjourned the meeting at 4:36 p.m.
o CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gav
City Clerk CECELIA T.WEBB,CMC
Deputy City Clerk
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
July 8, 2024
Harold Harless
Board Secretary
Roanoke, Virginia
Dear Mr. Harless:
This is to advise you that Laura Carini has qualified as a member of the City of Roanoke
Finance Board for a for a two-year term of office, commencing July 1, 2024, and ending
June 30, 2026.
Sincerely,
ece is T. Webb, CMC
Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Laura Carini, do solemnly swear(or affirm)that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the City of Roanoke Finance Board for a two-year term of office,
commencing July 1, 2024 and ending June 30, 2026; according to the best of my ability.
(So help me God.)
LAURA CARINI
The foregoing oath of office was taken, sworn to, and subscribed before me by
Laura Carini this I g day of,),c.4„ti—L®- 2024.
Brenda S. Hamilton, Clerk of the Circuit Court
By D Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of July, 2024.
No. 42961-070124.
A RESOLUTION ratifying and approving the Agreement between the City of Roanoke,
County of Roanoke, and City of Salem, for continuation of the operations at the Roanoke Regional
Fire-EMS Training Center; and ratifying and authorizing the execution of any required documentation
on behalf of the City.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City of Roanoke does hereby ratify and approve the Agreement with the County of
Roanoke and the City of Salem, to continue the operations at the Roanoke Regional Fire-EMS
Training Center, to commence July 1, 2024, and shall terminate on June 30, 2027. All as more
particularly set forth in the City Council Agenda Report dated July 1, 2024.
2. The Council does hereby ratify the execution of the Agreement such Agreement having
been reviewed by the City Attorney.
3. The City Manager is further directed to furnish such additional information, and execute
documents, as may be required in connection with the City's performance of this Agreement, to be
approved as to form by the City Attorney.
ATTEST:
Deputy City Clerk.
ROANOKE CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: July 1, 2024
Subject: Roanoke Regional Fire-EMS Training Center Agreement with the County of
Roanoke and the City of Salem.
Background:
In 1999, the City entered into an agreement with the surrounding jurisdictions, to build and
maintain a Regional Fire-EMS Training Center. The current agreement expires June 30,
2024. The Roanoke Fire-EMS Department continues to utilize the Roanoke Regional Training
Center for each recruit school that provides the required training for each new firefighter hired
by the City. The City funds forty-four percent of the annual cost of operation for the Training
Center. Funding in the amount of$52,000 is allocated in the Fire-EMS budget in account 01-
520-3212-2050.
Considerations:
An agreement has been prepared to ensure that the responsibilities and expectations of all
parties are clearly stated and understood.
Recommended Action:
Ratify the execution of the attached Agreement with the County of Roanoke and the City of
Salem, for continuation of operations at the Roanoke Regional Training Center. The
execution of this Agreement was requested by all participating localities. Such Agreement has
been be approved as to form by the City Attorney.
co,, ,tf2o1:;
Lydia Patton, Interim City Manager
Distribution:
Council Appointed Officers
H. David Hoback, Chief, Roanoke Fire-EMS
ROANOKE REGIONAL TRAINING CENTER AGREEMENT
THIS AGREEMENT(hereinafter referred to as"Agreement") is made and entered into this
day of , 2024, by and between the COUNTY OF ROANOKE (hereinafter referred to as
"Roanoke County"), the CITY OF ROANOKE (hereinafter referred to as "Roanoke City"), and the
CITY OF SALEM (hereinafter referred to as "Salem") (hereinafter referred to collectively as the
"parties" or "participating localities"), each of which is a political subdivision or municipality of the
Commonwealth of Virginia.
WITNESSETH:
WHEREAS, the parties operate their own fire and emergency medical services departments and
are responsible for the training of fire and emergency medical services personnel; and
WHEREAS, the parties desire to operate a multi jurisdictional training center for fire and
emergency services personnel in order to maximize training opportunities, combine resources, and
efficiently utilize time of training staff; and
WHEREAS, the parties have operated a multi jurisdictional training center for fire and
emergency services personnel known as the Roanoke Regional Training Center (hereinafter the
"Training Center") located on a six-acre site at 1220 Kessler Mill Road, Salem, Virginia; and
WHEREAS, the parties entered into an agreement on March 31, 1999, to set forth the terms,
conditions, and shared obligations of the parties with respect to construction, maintenance, and operation
of the Training Center; and
WHEREAS, subsequent to the inception of the March 31, 1999 agreement, Roanoke County
assumed direction and control of fire and emergency medical services for the Town of Vinton; and
WHEREAS, the March 31, 1999 agreement between the parties was set to expire on April 1,
2024, but was extended by agreement of the parties and will now expire on June 30, 2024; and
WHEREAS, the parties desire to enter into this Agreement for the future operation of the
Roanoke Regional Training Center for fire and emergency medical services; and
WHEREAS, the participating localities are authorized to enter into this Agreement jointly by
ordinance pursuant to Virginia Code § 15.2-1300; and
NOW, THEREFORE, for and in consideration of the mutual obligations and mutual benefits
accruing to the participating localities from this Agreement, the Board of Supervisors of the County of
Roanoke, the City Council of the City of Roanoke, and the City Council of the City of Salem agree upon
the following terms:
1
ARTICLE I. TRAINING CENTER PROPERTY
Sec. 1-1. Training Center Property. The multi jurisdictional training center for fire and
emergency services shall be known as the Roanoke Regional Training Center(hereinafter the "Training
Center") and shall herein include the real estate located at 1220 Kessler Mill Road, Salem, Virginia, the
designated roadways leading immediately thereto, the utilities, the fire tower, the burn building, the
training center, and all other physical structures and facilities located on the real estate located at 1220
Kessler Mill Road, Salem, Virginia used for the purpose of providing fire and emergency services
training.
Sec. 1-2. Ownership of the Training Center Property. Roanoke County shall make the real
estate located at 1220 Kessler Mill Road, Salem, Virginia available for use as the Roanoke Regional
Training Center for fire and emergency medical services. Roanoke County shall retain ownership of the
land and improvements of this real estate throughout the term of this Agreement.
ARTICLE II. SHARING COSTS
Sec. 2-1. Cost Sharing Allocations. The costs to operate the Training Center shall be shared by
the participating localities based on the following percentages: Roanoke County forty-eight percent
(48°0); Roanoke City forty-four percent(44°'0); and City of Salem eight percent (8%).
Sec. 2-2. Annual Operating Costs. The costs of operating the Training Center shall be
$120,000.00 each fiscal year. Operating costs include, but are not limited to, utilities for the Training
Center, maintenance costs for the Training Center, supplies for the Training Center. The costs to operate
the Training Center shall be shared by the participating localities in accordance with the cost sharing
allocation set forth in Sec. 2-1 and shall be due to Roanoke County as the fiscal agent on or before
October 15 each year. Roanoke County's share of the operating cost of the Training Center shall be
$57,600.00 annually for the term of this Agreement, Roanoke City's share of the operating costs of the
Training Center shall be $52,800.00 annually for the term of this Agreement, and the City of Salem's
share of the operating costs of the Training Center shall be $9,600.00 annually for the term of this
Agreement.
Sec. 2-3. Insurance for Training Center. General liability insurance for the Training Center
shall be purchased and funded wholly by Roanoke County.
Sec. 2-4. Utilities for the Training Center. Roanoke County is responsible for coordinating
with specific utility companies to ensure utilities are kept at the Training Center to include electricity,
water, sewer, and trash collection. The costs of utilities for the Training Center shall be shared by the
participating localities in accordance with the cost sharing allocation set forth in Sec. 2-1.
Sec. 2-5. Maintenance of the Training Center. Roanoke County shall ensure that the building
and grounds of the Training Center property are properly maintained and that repairs, when needed, are
promptly done. The costs of maintenance of the Training Center shall be shared by the participating
localities in accordance with the cost sharing allocation set forth in Sec. 2-1.
2
Sec. 2-6. Costs for Snow Removal. The Committee further described in Article IV may elect
to hire snow removal services. The costs of snow removal services shall be shared by the participating
localities in accordance with the cost sharing allocation set forth in Sec. 2-1.
Sec. 2-7. Costs for Equipment Maintenance and Replacement. The costs to repair and replace
equipment for use in fire and emergency medical services training at the Training Center shall be shared
by the participating localities in accordance with the cost sharing allocation set forth in Sec. 2-1.
ARTICLE III. BUDGET AND FISCAL MATTERS
Sec. 3-1. Fiscal Agent. Roanoke County shall serve as the fiscal agent for the Training Center.
Sec. 3-2. Budget. The Committee further described in Article IV shall adopt an annual budget
for the Training Center in each ensuing fiscal year. The budget shall be submitted by the Committee to
the finance offices of the participating localities each year so that the Training Center budget can be
included in each participating locality's budget proposals. At the option of the Committee, the budget
request in any year may include components for future construction to or other capital improvements for
the Training Center,
Sec. 3-3. Annual Adjustment of Expenses. At the end of each fiscal year, a financial audit
shall be performed in order to adjust any discrepancy or discrepancies between the budgeted payments
and each participating locality's actual and appropriate share of expenses for the prior year.
Sec. 3-4. Debt. The Committee described in Article IV shall have no authority to incur debt
obligations or approve expenditures in excess of the funds appropriated to it by the governing bodies of
each of the participating localities. However, the Committee may, by unanimous vote, recommend the
issuance of new debt or the restructuring of existing debt which would then require the approval of the
governing bodies for each of the participating localities.
ARTICLE IV. THE TRAINING CENTER COMMITTEE
Sec. 4-1. The Training Center Committee. The overall general operations of the Training
Center shall be the responsibility of the Training Center Committee (hereinafter referred to as the
"Committee") as set forth herein. The Committee shall establish rules for the use of the Training Center,
and the Committee shall have discretion to refuse permission for the use of the Training Center, as
deemed necessary by the Committee.
Sec. 4-2. Committee Membership. The Committee shall consist of the following nine (9)
members: (i) the Roanoke County Fire and Rescue Chief; (ii) an appointee of the Roanoke County Fire
and Rescue Chief; (iii) the Roanoke County Battalion Chief of Training; (iv) the Roanoke City Fire and
Rescue Chief; (v) an appointee of the Roanoke City Fire and Rescue Chief; (vi) the Roanoke City
Battalion Chief of Training; (vii)the City of Salem Fire and Rescue Chief; (viii) an appointee of the City
of Salem Fire and Rescue Chief; and (ix)the City of Salem Battalion Chief of Training.
3
Sec. 4-3. Committee Bylaws. The Committee shall adopt and be governed by bylaws which
shall be subject to approval by the Fire and Rescue Chiefs of Roanoke County, Roanoke City, and the
City of Salem.
Sec. 4-4. Committee Chair. The Committee shall have a Chair who shall be a member of the
Committee and who shall have all rights of membership in the Committee, including the right to vote.
The Chair shall rotate each calendar year between the participating localities in the following order: the
Roanoke County Fire and Rescue Chief or his or her designee, the City of Roanoke Fire and Rescue
Chief or his or her designee, the City of Salem Fire and Rescue Chief or his or her designee.
Sec. 4-5. Committee Meetings. The Committee shall meet at least quarterly. Notice of
meetings shall be provided to all members at least five (5) business days prior to said meeting, unless
said notice is waived in writing by all members.
Sec. 4-6. Quorum. A quorum necessary to act at any meeting of the Committee shall be five
(5) members. If fewer than five affirmative votes are received for approval of any formal action of the
Committee, then there must be at least one affirmative vote from a representative of each of the three
participating localities.
Sec. 4-7. Training for Non-Participating Localities. The Committee shall have the authority
and the discretion to grant or deny requests from non-participating localities to place and remove
personnel into the fire and emergency services training at the Training Center, and the Committee shall
have the authority to determine the cost of the training provided to personnel from non-participating
localities. Any revenue generated from training provided to personnel from non-participating localities
shall be used as operating costs for the Training Center.
ARTICLE V.WITHDRAWAL OF A PARTY
Sec. 5-1. Withdrawal. Any party to this Agreement may withdraw and terminate such
locality's participation in this Agreement as set forth herein:
(1) Such party's governing body must take appropriate action by ordinance
authorizing such withdrawal and termination; and
(2) The party seeking to withdraw from this Agreement shall deliver in person or by
certified mail return receipt requested a formal written notice to each of the
individuals listed under Sec. 6-3 of this Agreement on or before June 30 of the
then current fiscal year, but which notice shall not be effective until midnight on
June 30 of the following fiscal year. The purpose of this notice requirement is to
give the non-withdrawing party or parties at least twelve (12) months' notice of
the withdrawing party's decision to no longer participate in the Agreement.
Sec. 5-2. Responsibility of Compliance. Any party to this Agreement which provides notice to
withdrawal pursuant to Sec. 5-1 above shall be responsible for complying with such Agreement until the
effective date of the withdrawal notice as referred to in Sec. 5-1 above.
4
Sec. 5-3. Withdrawing Party's Interest in Assets. Any party withdrawing from this Agreement
shall not be entitled nor receive any financial or other compensation, adjustment, or credit of any type
for purchased asset(s) with regional funds. All items purchased by a locality either by direct contribution
or grant for the benefit of the Training Center shall remain that locality's property.
Sec. 5-4. Future Operation of the Training Center. Upon a party's notification of withdrawal
pursuant to Sec. 5-1, the nonwithdrawing parties, in their sole discretion, may continue the operations of
the Training Center under this Agreement with such modifications as they deem appropriate or under a
new agreement as such nonwithdrawing parties deem appropriate. However, such modifications or new
agreement shall not alter the financial obligations of the withdrawing party. The withdrawing party shall
have no vote or right to object to the actions of the nonwithdrawing parties regarding any modifications
to this Agreement or a new agreement, so long as the withdrawing party's financial obligations are not
altered. The withdrawing party shall also have no further right to use or receive the benefits of the
Training Center operations after the effective date of withdrawal.
Sec. 5-5. Cooperation Upon Withdrawal. The withdrawing party shall cooperate with the
nonwithdrawing parties in order to provide for a smooth transition of operations and control to such
nonwithdrawing parties, including, but not limited to, executing any documents and providing any
information the nonwithdrawing parties may reasonably request.
Sec. 5-6. Rights of the Nonwithdrawing Parties. If at any time the nonwithdrawing parties
decide to no longer operate the Training Center, such parties may do so only upon such terms and
conditions as such parties deem appropriate in accordance with the direction of the governing body of
each nonwithdrawing party.
Sec. 5-7. Right to Rescind Notice of Withdrawal. Any withdrawing party may rescind such
party's notice to withdraw only during the first 60 days after the date such notice was given. After such
60-day time period, the withdrawing party may request that such withdrawal notice be rescinded, but
any such rescission request shall require the written consent of all of the nonwithdrawing parties to be
effective.
Sec. 5-8. Withdrawing Party's Responsibility for Debt. No party may withdraw from any
authority that has outstanding bonds without the unanimous consent of all the holders of such bonds
unless all such bonds have been paid or cashed or United States government obligations have been
deposited for their payment. Any withdrawing party shall continue to be responsible for its share of any
debt for capital improvements made to the Training Center, and any allocation of debt payments shall be
made by the withdrawing party based upon the percentage cost sharing terms provided for in Sec. 2-1
for one year following its withdrawal from this Agreement.
ARTICLE VI. MISCELLANEOUS
Sec. 6-1. Effective Date. The effective date of this agreement shall be July 1, 2024.
Sec. 6-2. Term. The term of this Agreement shall commence on July 1, 2024, and shall
terminate on June 30, 2027, unless sooner terminated or further extended as provided for herein. The
parties hereto may choose to extend this agreement for one additional two (2) year term by written
5
agreement of all parties, unless one or more of the participating localities chooses to withdraw from this
Agreement in accordance with the process outlined in Article V.
Sec. 6-3. Notices. Notices hereunder shall be sent by certified mail to the respective parties to
the following officers:
Roanoke County Administrator
COUNTY OF ROANOKE, VIRGINIA
5204 Bernard Drive
Roanoke, Virginia 24018
Copy to: Roanoke County Attorney
COUNTY OF ROANOKE, VIRGINIA
5204 Bernard Drive
Roanoke, Virginia 24018
Roanoke City Manager
CITY OF ROANOKE, VIRGINIA
215 Church Avenue SW
Roanoke, Virginia 24011
Copy to: Roanoke City Attorney
CITY OF ROANOKE, VIRGINIA
215 Church Avenue SW
Roanoke, Virginia 24011
Salem City Manager
CITY OF SALEM, VIRGINIA
114 N. Broad Street
Salem, Virginia 24153
Copy to: Salem City Attorney
Guynn Waddell, P.C.
415 S. College Avenue
Salem, Virginia 24153
Sec. 6-4. Captions and Headings. The section captions and headings are for convenience and
reference purposes only and shall not affect in any way the meaning or interpretation of this Agreement.
Sec. 6-5. Counterpart Copies. This Agreement may be executed in any number of counterpart
copies, each of which shall be deemed an original, but all of which together shall constitute a single
instrument.
Sec. 6-6. Severability. The invalidity, illegality, or unenforceability of any provision of this
Agreement as determined by a court of competent jurisdiction shall in no way affect the validity,
legality, or enforceability of any other provision hereof.
6
Sec. 6-7. Waiver. No failure or delay of any party to insist on strict observance of any
provision of this Agreement, and no custom or practice of the parties at variance with the terms hereof,
shall be deemed a waiver of any provision of this Agreement in any instance.
Sec. 6-8. Dispute Resolution. Any dispute, disagreement, or controversy arising among the
parties hereto as to the operation of the Training Center, if not resolved by the parties within thirty (30)
days of the date such dispute, disagreement, or controversy arose, may be resolved through non-binding
mediation. Any dispute related to, arising out of, or in connection with this Agreement shall be subject
to the exclusive jurisdiction of the courts in Roanoke County, Virginia.
Sec. 6-9. Governing Law. This Agreement shall be governed by and construed in accordance
with the laws of the Commonwealth of Virginia.
Sec. 6-10. Entire Agreement. This Agreement and the attachments hereto constitute the full
agreement among the parties. This Agreement may only be amended by written amendment adopted by
each of the participating localities.
Sec. 6-11. Liability of the Parties. To the extent permitted by Virginia law, each party agrees
that, as between the parties, it shall be responsible for the acts and omissions of its employees and agents
that are within the scope of their duties which cause injury to persons or property, including any
violation of any environmental law or regulation or other responsibility imposed by law directly
resulting from their use of the Training Center. Each party shall maintain its own workers' compensation
and public official's liability insurance coverage. Nothing herein shall be interpreted as an assumption of
joint or several liability or as an indemnification of any party by any of the others. Nothing herein shall
be deemed a waiver of sovereign immunity or any other legal defense available to the parties. The
provisions of this Agreement shall be for the sole benefit of the parties hereto, and no other person or
entity is entitled to enforce any provision of this Agreement. In the event of a third party liability claim
not covered by this paragraph, the parties hereto shall share in all costs of defense and in any monetary
judgment or settlement of such claim in the proportions set forth in Sec. 2-1, unless otherwise mutually
agreed upon between the parties.
Sec. 6-12. Ownership of Personal Property Upon Termination. Upon termination of this
Agreement, ownership of any party's personal property which has not been formally transferred to the
Committee shall be retained by that party and may be removed from the Training Center. Upon
termination of this Agreement, the County shall retain ownership of the real estate located at 1220
Kessler Mill Road, Salem, Virginia and shall have and receive ownership of all fixtures, personal
property, equipment, and other assets of the Committee unless otherwise mutually agreed to in writing
by the parties. Each party shall execute any documents reasonably requested by the County to evidence
the County's ownership of all assets formerly owned or controlled by the Committee.
IN WITNESS WHEREOF, the parties hereto have set their signatures and seals this the day and
year first above written.
(Signature Pages to Follow)
7
CITY OF ROANOKE, VIRGINIA
By: .'Ll.,,-,,--Y/77
�:
Robert S. Cowell, Jr.
Title: City Manager
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
The foregoing instrument was acknowl dged before me this 31 day of
, 2024, by . i' S. C.A L.0 aR , 0,17: 11410,
of the Cityof Roanoke, Virginia.
My Commission Expires:
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COUNTY OF ROANOKE, VIRGINIA
By:
Title:
COMMONWEALTH OF VIRGINIA
COUNTY OF ROANOKE
The foregoing instrument was acknowledged before me this day of
, 2024, by
of the County of Roanoke, Virginia.
My Commission Expires:
Notary Public
9
CITY OF SALEM, VIRGINIA
By:
Title:
COMMONWEALTH OF VIRGINIA
CITY OF SALEM
The foregoing instrument was acknowledged before me this day of
i.. 2024, by
of the City of Salem, Virginia.
My Commission Expires:
Notary Public
I
` - CITY OF ROANOKE
-�►'I: , OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
6110 Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov
CECELIA F.MCCOY,CMC CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
July 2, 2024
Matthew Gallopo
Corporate Sales Manager
9 Grand Avenue, Suite 2D
Toms River, New Jersey 08753
Dear Mr. Gallopo:
Enclosed is a copy of Resolution No. 42962-070124 accepting and expressing
appreciation for the donation of fitness equipment from C-Fit6 LLC, dba Planet Fitness,
to the Roanoke Fire-EMS Department.
Mayor Sherman P. Lea, Sr., and Members of the Roanoke City Council are appreciative
and grateful for your donation of equipment valued at $150,000.00. Having access to a
variety of gym equipment helps firefighters maintain a high level of physical fitness
required for the demanding job.
The City of Roanoke promotes regular use of cardiovascular, strength, flexibility and
recovery equipment to ensure that firefighters can perform their duties effectively, safely
and with endurance.
The abovementioned measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 1, 2024, and is in full force and effect upon its
passage.
Sin erely,
ecelia T. Webb, CMC
Deputy City Clerk
c: Mayor Sherman P. Lea, Sr., and Members of Roanoke City Council
Dr. Lydia Pettis Patton, Interim City Manager
Angela O'Brien, Assistant City Manager
David Hoback, Fire-EMS Chief
IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA,
The lst day of July, 2024.
No. 42962-070124.
A RESOLUTION accepting and expressing appreciation for the donation of
fitness equipment from C-Fit6 LLC, dba Planet Fitness, to the Roanoke Fire-EMS
Department; and authorizing the Interim City Manager to take such further actions and
execute all necessary documents as may be necessary to obtain, accept, implement,
administer, and use the donation of the fitness equipment by the City fire stations.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. This Council hereby accepts and expresses its appreciation for the
donation of the fitness equipment from C-Fit6 LLC, dba Planet Fitness, to the Roanoke
Fire-EMS Department, valued at $150,000, as further described in the City Council
Agenda Report dated July 1, 2024.
2. The Interim City Manager is hereby authorized to take such further actions
and execute all necessary documents as may be necessary to obtain, accept, implement,
administer, and use the donation of the fitness equipment, with any such documents being
approved as to form by the City Attorney.
3. The City Clerk is directed to forward an attested copy of this resolution to
C-Fit6 LLC, dba Planet Fitness.
ATTEST.
aL
Deputy City Clerk.
1
ROANOKE CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: July 1, 2024
Subject: Donation of Fitness Equipment by Planet Fitness, Inc., to the Roanoke Fire-
EMS Department.
Background:
Planet Fitness, Inc., recently contacted the Roanoke Fire-EMS Department expressing interest
in donating fitness equipment for the City fire stations.
Considerations:
Having access to a variety of gym equipment helps firefighters maintain a high level of
physical fitness required for their demanding job. Regular use of cardiovascular, strength,
flexibility, and recovery equipment ensures that firefighters can perform their duties effectively,
safely, and with the endurance needed for prolonged incidents.
Recommended Action:
Accept the donation of fitness equipment from Planet Fitness, valued at $150,000, and
authorize the Interim City Manager to execute any necessary documents, in a form approved
by the City Attorney, to provide any additional information, and to take any necessary actions
in order to accept, use, and administer such donation.
0• 45,;74?
Lydia Patton, Interim City Manager
Distribution:
Council Appointed Officers
H. David Hoback, Chief Roanoke Fire-EMS
PUBLIC RIGHT OF WAY LOCATED
ADJACENT TO OFFICIAL TAX MAP NOS: 7150101 and 7150113
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1 St day of July, 2024.
No. 42963-070124.
AN ORDINANCE allowing a bus shelter encroachment requested by the Greater Roanoke
Transit Company d/b/a Valley Metro("GRTC"),into the public right-of-way adjacent to properties
located at 0 Orange Avenue, N.E., bearing Official Tax Map No. 7150101, and 3348 Orange
Avenue,N.E.,bearing Official Tax Map No. 7150113,which bus shelter will be located within the
City Right-of-Way upon certain terms and conditions;and dispensing with the second reading of this
Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Authorization is hereby granted to GRTC to allow the encroachment of a GRTC
owned bus shelter to be placed in the City's public right-of-way adjacent to properties located at 0
Orange Avenue, N.E., bearing Official Tax Map No. 7150101, and 3348 Orange Avenue, N.E.,
bearing Official Tax Map No. 7150113. The encroachment shall be approximately 44 feet in length
and 18 feet in width, as more particularly set forth and described in the City Council Agenda Report
dated July 1, 2024.
2. It is agreed by GRTC that in maintaining such encroachment,GRTC and its grantees,
assignees, or successors in interest agree to indemnify and save harmless the City of Roanoke, its
officers, agents, and employees from any and all claims for injuries or damages to persons or
property, including attorney's fees,that may arise by reason of the above-described encroachment.
GRTC agrees that the encroachment shall be removed at any time from the right-of-way upon written
demand of the City of Roanoke, and that such placement and removal of the encroachment shall be
at the sole cost and expense of GRTC. GRTC agrees that it shall be responsible for the installation,
maintenance, operation, cleaning, repair, restoration, of the encroachment, and it shall replace any
damage to the bus shelter, and any damage to the land, caused by the placement and removal of the
encroachment, at GRTC's sole cost and expense.
3. GRTC, its grantees, assigns, or successors in interest, shall, for the duration of this
permit, maintain on file with the City Clerk's Office evidence of insurance coverage for such bus
shelter in an amount not less than $2,000,000 of general liability insurance. The certificate of
insurance must list the City of Roanoke, its officers, agents, and employees as additional insureds,
and an endorsement by the insurance company naming these parties as additional insureds must be
received within thirty(30)days of passage of this ordinance. The certificate of insurance shall state
that such insurance may not be canceled or materially altered without thirty (30) days written
advance notice of such cancellation or alteration being provided to the Risk Management Officer for
the City of Roanoke.
4. The City Clerk shall transmit an attested copy of this Ordinance to the General
Manager for GRTC at 1108 Campbell Avenue, S.E., Roanoke, Virginia, 24013.
5. This Ordinance shall be in full force and effect at such time as a copy, duly signed,
sealed,and acknowledged by GRTC has been admitted to record, at the cost of GRTC,in the Clerk's
Office of the Circuit Court for the City of Roanoke and shall remain in effect only so long as a valid,
current certificate evidencing the insurance required in Paragraph 3 above is on file in the Office of
the City Clerk, or until the City requires the removal of such bus shelter,which may be done in the
sole discretion of the City by sending written notice to GRTC to remove such bus shelter. In the
event this Ordinance is not signed by GRTC and recorded in the Circuit Court Clerk's Office for the
City of Roanoke within 90 days from the adoption of this Ordinance,this Ordinance shall terminate
and be of no further force and effect.
6. Pursuant to Section 12 of the City Charter, the second reading of this Ordinance
by title is hereby dispensed with.
ATTEST:
Deputy City Clerk.
The undersigned acknowledges that it has read and understands the terms and conditions stated
above and agrees to comply with those terms and conditions.
GREATER ROANOKE TRANSIT COMPANY D/B/A VALLEY METRO
By:
Kevin Price, General Manager
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, a Notary Public in and for the State and City aforesaid,do
certify that the foregoing instrument was acknowledged before me this day of
, 2024, by Kevin Price, General Manager of the Greater Roanoke Transit
Company d/b/a Valley Metro.
My commission expires:
Notary Public
SEAL
ROANOKE CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: July 1, 2024
Subject: Request for Encroachment Permit for Greater Roanoke Transit Company
t/a Valley Metro (GRTC) Bus Shelter Located at Orange Avenue WB at King
Street in the Right of Way adjacent to property located at 3348 Orange
Avenue, N. E., approximately 268 feet west of King Street.
Background:
The Greater Roanoke Transit Company, t/a Valley Metro (GRTC) requests an encroachment
permit for the installation of a transit bus shelter and sidewalk which will encroach
approximately 44 feet in length and 18 feet in width into City right of way, located at Tax ID:
7150101, and adjacent to 3348 Orange Avenue, NE, at Tax ID: 7150113, approximately 268
feet west of King Street, as shown on the attached plan, as well as sidewalk between the
shelter concrete pad and the curb. GRTC will own and maintain the transit bus shelter
This transit bus shelter will provide transit service users the option to wait for transit services
under cover and out of the weather elements. The transit shelter will be fully compliant with
Americans with Disability Act (ADA) regulations.
As a condition to being granted the encroachment permit, GRTC will be required to obtain and
maintain liability insurance naming the City of Roanoke as an additional insured and to
indemnify and hold the public harmless against any and all claims against the City of Roanoke
arising out of GRTC's placement of the transit bus shelter into the public right of way.
Recommended Action:
Approve the proposed Ordinance authorizing the encroachment of the transit bus shelter
described above, owned by GRTC, into the public right of way at the location described on the
plan attached to this letter. All necessary documents required for this encroachment are to be
approved as to form by the City Attorney.
Lydia Patton, Interim City Manager
Distribution:
Council Appointed Officers
Angie O'Brien, Assistant City Manager
Kevin L. Price, GRTC General Manager
Ronnie E. Parker, GRTC Assistant General Manager
Cassandra L. Turner, Economic Development Specialist
�TT�CI�IE\T TO EN'
July �CI 1IE`'T REQUEST
1. 2024
��IO G GRTC' �S� CITI' OF RO.N OIL
Askv
Afif
IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA,
The 1st day of July, 2024.
No. 42964-070124.
A RESOLUTION authorizing the Interim City Manager's issuance and execution of a
contract amendment to the City's contract with WEL Inc. for additional work for the Haz-Mat
Emergency Response Services update; and authorizing the Interim City Manager or her designee
to take such actions and execute such documents as may be necessary to provide for the
implementation, administration, and enforcement of such contract, as amended.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The Interim City Manager or her designee is hereby authorized, for and on behalf
of the City, to issue and execute changes as may be necessary to the City's contract with WEL
Inc., in an amount not to exceed $350,000, for emergency spill response, demolitions, removal of
underground storage tanks, homeless encampment mitigations and vac services for the Haz-Mat
Emergency Response Services update, all as more fully set forth in the City Council Agenda
Report dated July 1, 2024.
2. The form of such contract amendment shall be approved by the City Attorney.
3. The Interim City Manager or her designee is further authorized to take such
actions and execute such documents as may be necessary to provide for the implementation,
administration, and enforcement of the Contract, as amended. Such documents shall be
approved as to form by the City Attorney.
ATTEST:
Deputy City Clerk.
ROANOKE CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: July 1, 2024
Subject: Amendment of the City Contract for Hazardous Materials and
Biohazardous Waste.
Background:
The City awarded a contract for Hazmat Emergency Response services to WEL Inc., and
currently has a not to exceed amount of $20,000. With the hazardous materials and
biohazardous waste, in FY23 collectively the City spent $247,498 and in FY24 $319,185.
Considerations:
The contract is managed by Environmental Management but the contractor provides the
above-stated services to all departments within Public Works. The requested change to this
contract is to set the not to exceed amount to $350,000 and this will ensure all departments
will have access to the services that this contract provides.
Recommended Action:
Authorize the Interim City Manager to execute a change order as mentioned above, approved
as to form by the City Attorney, to the City's contract with WEL Inc. in an amount not to exceed
$350,000. Authorize the Interim City Manager to take such actions and to execute such
documents, as may be necessary to provide for the implementation, administration, and
enforcement of all such change orders to the above-mentioned contract with WEL Inc., as well
as the contract itself.
c›Z#447els
Lydia Patton, Interim City Manager
Distribution:
Council Appointed Officers
Sam Roman, Assistant City Manager
Andrea Trent, Acting Director of Finance
Ross Campbell, Director of Public Works
4 A B C D
1 Date Invoice WEL-Haz-Mat
2 sent to AP CP 5/21/23- 5/22/24 Amount Account Code
3 6/20/2023 Vac Service FS#3,4, 5, 6, 13, inv 26838 $10,255.40 01-530-1214-2279
4 7/14/2023 WEL Refuse Mitigation Tazewell Inv 26988 $1,205.00 01-530-1214-2025
5 7/26/2023 WEL Vac Service Elevator Pits- FS#1 $1,102.95 01-440-4330-3056
6 7/26/2023 WEL Vac Service FS#1 QWS $2,095.51 01-530-1214-2279
7 7/26/2023 WEL-23-19 Inv 26964 Weep Hole Rutherford Bldg. $1,175.00 08-630-9169-9065
8 7/26/2023 WEL Refuse Mitigation Lick Run (Landscape Supply)#2 $1,805.82 01-530-1214-2025
9 7/26/2023 WEL Refuse Mitigation Peterscreek Inv 27048 $3,305.83 01-530-1214-2025
10 8/11/2023 WEL-23-20 Inv 27132 1947 Meadowbrook Demo $15,972.00 03-530-3977-9065
11 8/24/2023 WEL-23-09 Inv 27200 1933 Meadfowbrook Demo $16,165.00 03-530-3977-2010
12 9/14/2023 WEL-23-29 Inv 27257 PWSC UST Sump Cleaning $612.50 01-530-1214-2279
13 9/14/2023 WEL Refuse Mitigation- Preston Park Inv 27260 $3,507.01 01-530-1214-2025
14 9/14/2023 Refuse Aviation Dr behind lowes at pond Inv 27237 $3,590.16 01-530-1214-2025
15 9/14/2023 WEL Refuse Mitigation-Aviation Inv 27269 $4,922.80 01-530-1214-2025
16 10/5/2023 PWSC Waste Brine Inv 27316 $2,777.59 01-530-1214-2279
17 10/12/2023 WEL-23-26 Inv 27110 Richardson Wayland Bldg. 2 $22,769.00 08-620-9082-9065
18 10/17/2023 WEL-23-18 Inv 27109 Richardson Wayland Bldg. 1 $76,280.00 08-620-9082-9065
19 11/2/2023 WEL Refuse Mitigation-VVBlvd-Hershberger Inv 27428 $2,146.90 01-530-1214-2025
20 11/3/2023 WEL Refuse Mitigation- Lick Run @ Norris Inv 27432 $2,997.14 01-530-1214-2025
21 11/14/2023 WEL-23-33 Inv 27459 B&D Commics Inv 27459 $19,470.00 08-530-9593-9065
22 12/11/2023 WEL Inv 27460 Brush Cut & Fence Removal Aviation $45,267.12 03-530-3978-9068
23 12/19/2023 WEL-23-31 Inv 27534 Demo 1921 Meadowbrook $14,280.00 03-530-3977-2010
--- -- -- -- — —
24 12/21/2023 WEL Refuse- Peters Creek/ Harbor Freight Inv 27597 $6,193.31 01-530-1214-2025
25 12/21/2023 WEL Refuse- Lynn Brae Inv 27596 $1,455.00 01-530-1214-2025
26 1/24/2024 WEL Refuse-Tinker Creek end of Kenwood Inv 27598 $9,811.02 01-530-1214-2025
27 1/24/2024 WEL-23-31 Inv 27535 1921 Meadowbrook Contam. Soil $11,727.18 01-530-1214-2025
28 4/19/2024 WEL-24-03 Winchester- Refuse Mitigation Inv 27966 $4,969.06 01-530-1214-2025
29 4/19/2024 WEL-24-11 Mill Mtn JB Fishburn Inv 27967 $5,160.14 01-530-1214-2025
30 4/23/2024 WEL-23-42 B&D Comics UST Tank Removal Inv 27973 19,919.93 08-530-9593-9065
31 4/23/2024 WEL-24-14 OWS Vac Service WH & Fleet Inv 27978 6,646.59 01-530-1214-2279
32 4/26/2024 WEL-24-20 End of Meadowbrook Inv 28040 $1,600.58 01 530 1214 2025
33
34 $319,185.54
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of July, 2024.
No. 42965-070124.
A RESOLUTION establishing a written policy for participation in City Council meetings
through electronic communication.
WHEREAS, Virginia Code § 2.2-3708.3 allows members of local governing bodies to
participate in a meeting through electronic communication means from a remote location in certain
situations; and
WHEREAS, a written policy must be established at least once annually for such
participation.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
following policy is established for Council members' remote electronic participation in City Council
meetings:
1. On or before the day of a meeting, the member shall notify the Mayor that the
member is unable to attend the meeting due to an emergency or a personal matter.
The member must identify with specificity the nature of the emergency or personal
matter. A member may also notify the Mayor that the member is unable to attend
a meeting due to (a) a temporary or permanent disability or other medical condition
that prevents the member's physical attendance, or (b) a medical condition of a
member of the member's family that requires the member to provide care that
prevents the member's physical attendance.
2. A quorum of the Council must be physically assembled at the primary or central
1
meeting location. The Council members present must approve the participation;
however,the decision shall be based solely on the criteria in this resolution,without
regard to the identity of the member or matters that will be considered or voted on
during the meeting. The Clerk or Deputy Clerk shall record in the Council's minutes
the specific nature of the emergency, personal matter or disability and the remote
location from which the absent member participated. If the absent member's remote
participation is disapproved because such participation would violate this policy,
such disapproval shall be recorded in the Council's minutes with specificity.
3. Participation by the absent member shall be limited in each calendar year to two
meetings or 25% of the meetings of the Council, whichever is fewer.
4. The Council shall make arrangements for the voice of the absent member to be heard
by all persons in attendance at the meeting location.
5. Any committee, subcommittee, or other council-appointed entity may follow this
policy on behalf of its committee, subcommittee, or other council-appointed entity
that shall apply to the committee, subcommittee, or other council-appointed entity's
use of individual remote participation.
ATTEST:
Deputy City Clerk.
2
ROANOKE CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: July 1, 2024
Subject: Adoption of a resolution establishing a written policy for participation in
City Council meetings through electronic communication.
Background:
On July 1, 2024, Virginia Code §2.2-3708.3, was amended to provide that public bodies must
annually adopt a written policy before the public body uses remote participation.
Recommended Action:
For the aforementioned reasons, I recommend that City Council adopt a Resolution adopting a
written policy for remote participation in City Council meetings.
Laura Carini, Sr. Asst. City Attorney
Distribution:
Dr. Lydia Pettis Patton, Interim City Manager
Laura M. Carini, Deputy City Attorney
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of July, 2024.
No. 42960-070124.
AN ORDINANCE increasing and establishing the annual salaries of the Mayor and City
Council Members for the fiscal year beginning July 1, 2025; and providing for an effective date.
WHEREAS, pursuant to Section 15.2-1414.6, Code of Virginia (1950), as amended, City
Council may establish annual salaries of the Mayor and City Council Members by ordinance,
provided any such increase cannot take effect until July 1 following the next regularly scheduled
local general election of its Council Members; and
WHEREAS, Section 15.2-1414.6, Code of Virginia, as amended, provides that effective
July 1,2024,the annual salaries for Mayors in cities with a population between 75,000 and 174,999
may not exceed $47,000, and salaries for City Council Members in cities within the
aforementioned population bracket may not exceed $43,000.
NOW THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The annual salaries of the Mayor and City Council Members shall be increased as
follows:
For the fiscal year beginning July 1, 2025 and ending June 30, 2026, to the following
amounts:
Mayor $35,000
Council Members $33,000
For the fiscal year beginning July 1, 2026 and ending June 30, 2027, to the following
amounts:
Mayor $40,000
Council Members $38,000
For the fiscal year beginning July 1, 2027 and ending June 30, 2028, to the following
amounts:
Mayor $47,000
Council Members $43,000
Thereafter, these annual salaries shall apply for succeeding fiscal years unless subsequently
modified by ordinance duly adopted by Council.
2. The increase in the annual salaries of the Mayor and Council Members as set forth
in this Ordinance shall be in force and effect on and after July 1, 2025.
3. Pursuant to Section 12 of the Charter of the City of Roanoke, the adoption of this
Ordinance constitutes the second reading of such Ordinance by title.
ATTEST:
uty City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA,
The lst day of July, 2024.
No. 42966-070124.
A RESOLUTION closing certain City offices on Friday, July 5, 2024, and providing for
additional holiday leave to all City employees.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. City offices that are not engaged in performing emergency services or other necessary
and essential services of the City shall close Friday, July 5, 2024.
2. City personnel who are not engaged in performing emergency services or other
necessary and essential services for the City shall be excused from work for eight hours on Friday, July
5, 2024.
3. With respect to emergency service employees and other employees performing
necessary and essential services who cannot for reasons of public health, safety or welfare be excused
from work on Friday, July 5, 2024, such employees, regardless of whether they are scheduled to work
Friday, July 5, 2024, shall be accorded time off at a later date. Employees of the Fire-EMS Department
working the three platoon system shall receive a total of twelve hours of holiday time due to their work
schedule for this day.
4. Adherence to this resolution shall cause no disruption or cessation of the performance
of any emergency, essential or necessary public service rendered or performed by the City.
ATTEST:
g)L ------)
Deputy City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
July 2, 2024
Milton Hardy, Sr.
1226 Rugby Boulevard, N. W.
Roanoke, Virginia 24017
Dear Mr. Hardy,
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
July 1 , 2024, you were removed from the Personnel and Employment Practices
Commission due to failure to complete your oath of office.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Personnel and Employment
Practices Commission from June 5, 2023 to July 1, 2024.
Sincerely,
Cecelia T. Webb, CMC
Deputy City Clerk
pc: Chris Parker, Board Secretary, Personnel and Employment Practices
Commission
o' ' �yo
F t , CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
,t , Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
_ Fax: (540)853-1145
E-mail: clerkC;roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
July 3, 2024
Shenita Boukari
2921 Glenrose Avenue, N. W.
Roanoke, Virginia 24017
Dear Ms. Boukari:
At a meeting of the Council of the City of Roanoke which was held on Monday, July 1, 2024, you were
appointed as a member of the Fair Housing Board to fill the unexpired term of office of Jessie Coffman
ending March 31, 2025.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office
form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to
have the oath administered. It is located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office
form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you
were appointed. The deadline to submit your oath is July 31, 2024.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia
Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Fair Housing Board.
Sincerely,
ce is T.Webb, CMC
Deputy City Clerk
Enclosures
pc: Jennifer Sorrels, Board Secretary, Fair Housing Board, with application
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Cecelia T. Webb, Deputy City Clerk, and as such Deputy City Clerk of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of July 2024, SHENITA BOUKARI, was
appointed as a member of the Fair Housing Board to fill the unexpired term of office of
Jessie Coffman ending March 31, 2025.
Given under my hand and the Seal of the City of Roanoke this third day of
July 2024.
Deputy City Clerk
of"44,6
r= - CITY OF ROANOKE
„Amp- . OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC
City Clerk Deputy City Clerk
•
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
July 3, 2024
Boreham Boyd Johnson
2924 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Johnson:
At a meeting of the Council of the City of Roanoke which was held on Monday, July 1, 2024, you were
appointed as a member of the Roanoke Public Library Board to fill the unexpired term of office of Auraliz
Quintana ending June 30, 2026.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office
form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to
have the oath administered. It is located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office
form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you
were appointed. The deadline to submit your oath is July 31, 2024.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia
Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Roanoke Public Library Board.
Si rrel ,
Cecelia T.Webb, CMC
Deputy City Clerk
Enclosures
pc: Sheila Umberger, Board Secretary, Roanoke Public Library Board, with application
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Cecelia T. Webb, Deputy City Clerk, and as such Deputy City Clerk of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of July 2024, BOREHAM BOYD JOHNSON,
was appointed as a member of the Roanoke Public Library Board to fill the unexpired
term of office of Auraliz Quintana ending June 30, 2026.
Given under my hand and the Seal of the City of Roanoke this third day of
July 2024.
Deputy City Clerk
�`4' ° CITY OF ROANOKE
6 _• - OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Depute City Clerk
City Clerk
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
July 3, 2024
Nazier Jackson
3431 Norway Avenue, N. W.
Roanoke, Virginia 24017
Dear Mr. Jackson:
At a meeting of the Council of the City of Roanoke which was held on Monday, July 1, 2024, you were
appointed as a non-voting Youth Representative member of the Gun Violence Prevention Commission
for a term of office ending March 31, 2027.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of
Office form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke
to have the oath administered. It is located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on
file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of
Office form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which
you were appointed. The deadline to submit your oath is July 31, 2024.
Pursuant to Section 2.2-3702, Code of Virginia(1950),as amended, I am enclosing copy of the Virginia
Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Gun Violence Prevention Commission.
Sincerely,
Celia T. Webb, CMC
Deputy City Clerk
Enclosures
pc: Angie O'Brien, Board Secretary, Gun Violence Prevention Commission, with application
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Cecelia T. Webb, Deputy City Clerk, and as such Deputy City Clerk of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of July 2024, NAZIER JACKSON, was
appointed as a non-voting Youth Representative member of the Gun Violence Prevention
Commission for a term of office ending March 31, 2027.
Given under my hand and the Seal of the City of Roanoke this third day of
July 2024.
Deputy City Clerk
0111444
4, ...dOtto ROANOKE
OF ROA O KE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
.
Roanoke,Virginia 24011-1536
faI` Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerkgroanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
July 3, 2024
Timothy Strawn
4710 Norwood Street, N. W.
Roanoke, Virginia 24018
Dear Mr. Strawn:
At a meeting of the Council of the City of Roanoke which was held on Monday, July 1, 2024, you were
appointed as a member of the Parks and Recreation Advisory Board to replace Stephen Terry McGuire for
a term of office ending March 31, 2027.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office
form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to
have the oath administered. It is located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office
form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you
were appointed. The deadline to submit your oath is July 31, 2024.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia
Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Parks and Recreation Advisory Board.
Sin ly
ecelia T.Webb, CMC
Deputy City Clerk
Enclosures
pc: Cindy McFall, Board Secretary, Parks and Recreation Advisory Board, with application
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Cecelia T. Webb, Deputy City Clerk, and as such Deputy City Clerk of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of July 2024, TIMOTHY STRAWN, was
appointed as a member of the Parks and Recreation Advisory Board to replace Stephen
Terry McGuire for a term of office ending March 31, 2027.
Given under my hand and the Seal of the City of Roanoke this third day of
July 2024.
Deputy City Clerk
'flf
` f jot CITY OF ROANOKE
JAW' OFFICE OF THE CITY CLERK
- 215 Church Avenue,S.W.,Room 456
- Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
J Fax: (540)853-1145
E-mail: clerkC'roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
July 3, 2024
Paul Underwood
1705 McMillian Court, N. W.
Roanoke, Virginia 24019
Dear Mr. Underwood:
At a meeting of the Council of the City of Roanoke which was held on Monday, July 1, 2024, you were
appointed as a member of the Personnel and Employment Practices Commission to replace Marcheta
Turner for a three-year term of office commencing July 1, 2024 and ending June 30, 2027.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office
form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to
have the oath administered. It is located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office
form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you
were appointed. The deadline to submit your oath is July 31, 2024.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia
Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Personnel and Employment Practices
Commission.
Sin rely,
ece lia ebb CMC
Deputy City Clerk
Enclosures
pc: Chris Parker, Board Secretary, Personnel and Employment Practices Commission,with application
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Cecelia T. Webb, Deputy City Clerk, and as such Deputy City Clerk of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of July 2024, PAUL UNDERWOOD, was
appointed as a member of the Personnel and Employment Practices Commission to
Replace Marcheta Turner for a three-year term of office commencing July 1, 2024 and
ending June 30, 2027.
Given under my hand and the Seal of the City of Roanoke this third day of
July 2024.
Deputy City Clerk
44 0
CITY OF ROANOKE
Amp- OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
-,,��, Roanoke,Virginia 24011-1536
t1431Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
July 3, 2024
Luke Pugh
Roanoke, Virginia
Dear Mr. Pugh:
At a meeting of the Council of the City of Roanoke which was held on Monday, July 1, 2024, you were
appointed as a member of the Personnel and Employment Practices Commission to fill the unexpired term
of office of Yen Ha ending June 30, 2026.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office
form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to
have the oath administered. It is located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office
form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you
were appointed. The deadline to submit your oath is July 31, 2024.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia
Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Personnel and Employment Practices
Commission.
Sincer ly,
Cecelia T.Webb, CMC
Deputy City Clerk
Enclosures
pc: Chris Parker, Board Secretary, Personnel and Employment Practices Commission,with application
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Cecelia T. Webb, Deputy City Clerk, and as such Deputy City Clerk of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of July 2024, LUKE PUGH, was appointed as
a member of the Personnel and Employment Practices Commission to fill the unexpired
term of office of Yen Ha ending June 30, 2026.
Given under my hand and the Seal of the City of Roanoke this third day of
July 2024.
Deputy City Clerk
h
,01,0044
0 CITY OF ROANOKE
..4 OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
July 3, 2024
Andrew Graninger
4020 Welcome Valley Road, S. E.
Roanoke, Virginia 24014
Dear Mr. Graninger:
At a meeting of the Council of the City of Roanoke which was held on Monday,
July 3, 2024, you were appointed as a member of the Roanoke Valley Greenway Commission to replace
James Revercomb, Ill,for a three-year term of office commencing July 1, 2024 and ending June 30, 2027.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office
form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to
have the oath administered. It is located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S. W.The Clerk of the Circuit Court office will keep a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office
form to the City Clerk's Office.
3. Please complete and return the Virginia Conflict of Interest and Ethics Advisory Council Financial
Disclosure Statement. A handwritten signature is required on the form.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you
were appointed. The deadline to submit your oath is July 31, 2024.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia
Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Roanoke Valley Greenway Commission.
Sinc r y,
ecelia T.Webb, CMC
Deputy City Clerk
Enclosures
pc: Francis McGuire, Board Secretary, Roanoke Valley Greenway Commission, with application
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Cecelia T. Webb, Deputy City Clerk, and as such Deputy City Clerk of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of July 2024, ANDREW GRANINGER, was
appointed as a member of the Roanoke Valley Greenway Commission to replace James
Revercomb, III, for a three-year term of office commencing July 1, 2024 and ending
June 30, 2027.
Given under my hand and the Seal of the City of Roanoke this third day of
July 2024.
Deputy City Clerk
de
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
�l 215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
July 1, 2024
Andy Foley
Roanoke, Virginia
Dear Deputy Chief Foley:
At a meeting of the Council of the City of Roanoke which was held on Monday, July 1, 2024, you were
appointed as a member of the Board of Trustees, City of Roanoke Pension Plan for a two-year term of
office commencing July 1, 2024 and ending June 30, 2026.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office
form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to
have the oath administered. It is located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office
form to the City Clerk's Office.
3. Please complete and return the Virginia Conflict of Interest and Ethics Advisory Council Financial
Disclosure Statement. A handwritten signature is required on the form.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you
were appointed. The deadline to submit your oath is July 31, 2024.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia
Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Board of Trustees, City of Roanoke Pension
Plan.
Sin I
c a T. Webb, CMC
Deputy City Clerk
Enclosures
pc: Harold Harless, Board Secretary, Board of Trustees, City of Roanoke Pension Plan, with
application
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Cecelia T. Webb, Deputy City Clerk, and as such Deputy City Clerk of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of July 2024, ANDY FOLEY, was appointed as
a member of the Board of Trustees, City of Roanoke Pension Plan for a two-year term of
office commencing July 1, 2024 and ending June 30, 2026.
Given under my hand and the Seal of the City of Roanoke this first day of
July 2024.
uty City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy'City Clerk
City Clerk
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
July 2, 2024
Dr. Lydia Pettis Patton
Roanoke, Virginia
Dear Dr. Patton:
At a meeting of the Council of the City of Roanoke which was held on Monday, July 1, 2024, you were
appointed as a member of the Board of Trustees, City of Roanoke Pension Plan as an ex-officio member,
by position.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office
form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to
have the oath administered. It is located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office
form to the City Clerk's Office.
3. Please complete and return the Virginia Conflict of Interest and Ethics Advisory Council Financial
Disclosure Statement.A handwritten signature is required on the form.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you
were appointed. The deadline to submit your oath is July 31, 2024.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia
Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Board of Trustees, City of Roanoke Pension
Plan.
Sinc el
Cece is T. Webb, CMC
Deputy City Clerk
Enclosures
pc: Harold Harless, Board Secretary, Board of Trustees, City of Roanoke Pension Plan
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Cecelia T. Webb, Deputy City Clerk, and as such Deputy City Clerk of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of July 2024, DR. LYDIA PETTIS PATTON,
was appointed as a member of the Board of Trustees, City of Roanoke Pension Plan as
an ex-officio member, by position.
Given under my hand and the Seal of the City of Roanoke this second day of
July 2024.
Deputy City Clerk
44 1-�. ° CITY OF ROANOKE
° ��.
OFFICE OF THE CITY CLERK
`=- 215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
s-., Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
July 2, 2024
Dr. Lydia Pettis Patton
Roanoke, Virginia
Dear Dr. Patton:
At a meeting of the Council of the City of Roanoke which was held on Monday, July 1, 2024, you were
appointed as a member of the Hotel Roanoke Conference Center Commission to fill the unexpired term of
office of Robert Cowell, Jr., ending April 12, 2025.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office
form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to
have the oath administered. It is located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office
form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you
were appointed. The deadline to submit your oath is July 31, 2024.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia
Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Hotel Roanoke Conference Center
Commission.
Sin rel ,
Cecelia T.Webb, CMC
Deputy City Clerk
Enclosures
pc: Brian Mann, Board Secretary, Hotel Roanoke Conference Center Commission
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Cecelia T. Webb, Deputy City Clerk, and as such Deputy City Clerk of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of July 2024, DR. LYDIA PETTIS PATTON,
was appointed as a member of the Hotel Roanoke Conference Center Commission to fill
the unexpired term of office of Robert Cowell, Jr., ending April 12, 2025.
Given under my hand and the Seal of the City of Roanoke this second day of
July 2024.
eputy City Clerk
;. 44- O
t
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC Deputy City Clerk
City Clerk
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
July 2, 2024
Dr. Lydia Pettis Patton
Roanoke, Virginia
Dear Dr. Patton:
At a meeting of the Council of the City of Roanoke which was held on Monday, July 1, 2024, you were
appointed as a member of the Western Virginia's Regional Industrial Facility Authority to fill the unexpired
term of office of Robert Cowell, Jr., ending February 3, 2028.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office
form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to
have the oath administered. It is located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office
form to the City Clerk's Office.
3. Please complete and return the Virginia Conflict of Interest and Ethics Advisory Council Financial
Disclosure Statement. A handwritten signature is required on the form.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you
were appointed. The deadline to submit your oath is July 31, 2024.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia
Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Western Virginia's Regional Industrial Facility
Authority.
Si erely,
Cecelia T.Webb, CMC
Deputy City Clerk
Enclosures
pc: Virginia Mullen, Board Secretary, Western Virginia's Regional Industrial Facility Authority
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Cecelia T. Webb, Deputy City Clerk, and as such Deputy City Clerk of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of July 2024, DR. LYDIA PETTIS PATTON,
was appointed as a member of the Western Virginia's Regional Industrial Facility
Authority to fill the unexpired term of office of Robert Cowell, Jr., ending February 3, 2028.
Given under my hand and the Seal of the City of Roanoke this second day of
July 2024.
Deputy City Clerk
COBB
City of Roanoke, Virginia
CITY COUNCIL RECESSED SESSION
July 10, 2024
9:00AM
ROA N O K E City Council Chamber
215 Church Avenue, S.W.
AGENDA
The City of Roanoke is a safe, caring and economically vibrant community in which to
live, learn, work, play and prosper.
A vibrant urban center with strong neighborhoods set amongst the spectacular beauty
of Virginia's Blue Ridge.
NOTICE:
Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at
7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through
Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed
captioning for the deaf or hard of hearing.
1. CALL TO ORDER - ROLL CALL. Council Member Sanchez-Jones was absent.
2. ITEM FOR ACTION:
1. A communication from Council Member Patricia White-Boyd, Chair, City Council
Personnel Committee, requesting that Council convene in a Closed Meeting to
discuss a personnel matter, pursuant to Section 2.2-3711 (A)(1), Code of
Virginia (1950), as amended.
(6-0)
3. RECESSED FOR CLOSED MEETING - 9:06 A.M.
4. RECONVENED - 12:00 P.M.
CERTIFICATION OF CLOSED MEETING.
(6-0)
5. ADJOURNED - 12:01 P.M.
Aol
•
CITY OF ROANOKE
CITY COUNCIL
_ 'r > 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone:(540)853-2541
Fax:(540)853-1145
SHERMAN P.LEA,SR. E-mail: clerk@roanokeva.gov Council Members
Joseph L.Cobb
Mayor Beverly T.Fitzpatrick,Jr.
Stephanie Moon Reynolds
Vivian Sanchez-Jones
Peter J.Volosin
Patricia White-Boyd
July 10, 2024
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
This is to advise you that I will not be present at the 9:00 a.m. recessed session of
Roanoke City Council on Wednesday, July 10, 2024. Best wishes for a successful
meeting.
Sincerely,
dah..Av 7,544,4 Von44
Vivian Sanchez-Jones
Council Member
VSJ/ctw
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
SHERMAN P.LEA,SR. E-mail: clerk@roanokeva.gov Council Members
Mayor Joseph L.Cobb
Beverly T.Fitzpatrick,Jr.
Stephanie Moon Reynolds
Vivian Sanchez-Jones
Peter J.Volosin
Patricia White-Boyd
July 10, 2024
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
I wish to request that Council convene in a closed meeting to discuss a personnel matter,
pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
Sincerely,
-0/:/u*iert
Patricia White-Boyd, Chair
City Council Personnel Committee
PWB:ctw