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Home My WebLink AboutCouncil Actions 07-15-24 WHITE-BOYD 42967-071524 City of Roanoke, Virginia CITY COUNCIL - July 15, 2024 2:00 PM ROANOKE City Council Chamber 215 Church Avenue, S.W. AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. NOTICE: Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or hard of hearing. 1. CALL TO ORDER - ROLL CALL. Council Member Sanchez-Jones was absent. The Invocation will be delivered by Mayor Sherman P. Lea, Sr. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Lea. Welcome. ANNOUNCEMENTS: 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Katie Kastner, 6240 Fairway Forest Drive, Roanoke County, Virginia, appeared before the Council and spoke with regard to fear to ride on City streets after being struck while riding her bicycle and requested that a network be created to connect to schools, businesses, etc., without cars. Theordore Hartman, 1209 Campbell Avenue, S. W., appeared before the Council and spoke with regard to the construction of a roundabout at 10th Street, S. W. and Ferdinand Avenue, S. W.; and explained that the area does not feel safe and is not conducive for riding a bicycle. Barry St. John, P. O. Box 193, Vinton, Virginia, appeared before the Council and asked for clarification with regard to the City Code guidelines for garage design. Laura Hartman, 1209 Campbell Avenue, S. W., appeared before the Council and spoke on behalf of BRAGG to express gratitude for bus shelter improvements; highlighted the Metroflx program and advised that the information for the program was not listed on the Valley Metro website. Sylvia King, 3102 Willow Road, N. W., appeared before the Council and spoke on behalf of BRAGG with regard to a designated smoking area at the Third Street Station bus depot. 4. CONSENT AGENDA: APPROVED (6-0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C-1. A communication from the City Attorney requesting that City Council convene in a Closed Meeting to consult with legal counsel regarding certain legal matters requiring the provision of legal advice by the City Attorney, pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-2. A communication from the City Attorney requesting that City Council convene in a closed meeting for the purpose of discussing acquisition of publicly owned property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-3. A communication from the Deputy City Clerk advising of the resignation of Siclinda Canty-Elliott as a member of the Human Services Advisory Board, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-4. FY2024 City Manager Transfer Report for the 4th quarter ended June 30, 2024. RECOMMENDED ACTION: Received and filed. C-5. Annual report of the Roanoke Redevelopment and Housing Authority for the Fiscal Year July 1, 2023 to June 30, 2024. RECOMMENDED ACTION: Received and filed. C-6. Reports of qualification of the following individuals: The Honorable Beverly Fitzpatrick, Jr., as an Interim Council Member of the Council of the City of Roanoke, Virginia, to fill the six-month term of office of Luke W. Priddy, ending December 31, 2024; Michael Cherry, II, Auraliz Quintana and Deidre Trigg as Trustees of the Roanoke City School Board, for three-year terms of office, each, commencing July 1, 2024, and ending June 30, 2027; and Andy Foley as a member of the Board of Trustees, City of Roanoke Pension Plan for a two-year term of office commencing July 1, 2024 and ending June 30, 2026. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: 1. Acceptance of Funding for a Drug Prosecutor. Adopted Resolution No. 42967-071524 and Budget Ordinance No. 42968- 071524. (6-0) 7. REPORTS OF CITY OFFICERS AND COMMENTS OF INTERIM CITY MANAGER: 1. INTERIM CITY MANAGER: BRIEFING: FY24 Budget - June Monthly Budget Report - 15 minutes ITEMS RECOMMENDED FOR ACTION: A. Acceptance and Appropriation of Firearm Violence Intervention and Prevention grant funds from the Commonwealth of Virginia, Department of Criminal Justice Services. Adopted Resolution No. 42969-071524 and Budget Ordinance No. 42970-071524. (6-0) B. Acquisition of Real Property Rights for Stormwater Drainage Improvement Project - Glade Creek 2 (Kermit Avenue, Clyde Street and Dunkirk Avenue). Adopted Ordinance No. 42971-071524. (6-0) C. Acceptance of a donation from the Vinton Moose Lodge for the Roanoke Police Department- RESET Program. Adopted Resolution No. 42972-071524 and Budget Ordinance No. 42973-071524. (6-0) D. Approval of an Agreement to Modify Deed to the Special Warranty Deed conveying approximately 1.1 acres and improvements —former Fishburn Park Caretaker's Cottage at 2424 Brambleton Avenue, S. W. Adopted Ordinance No. 42974-071524. (6-0) E. Approval of an application to the Department of Historic Resources to recognize the contribution of Arthur Taubman with a historic marker. Adopted Resolution No. 42975-071524. (6-0) COMMENTS OF THE INTERIM CITY MANAGER. The Interim City Manager advised that all Council meetings in the Chamber will have security provided by the Roanoke Sheriffs Department; Fire Chief Hoback highlighted the Drug Box Exchange program for the Fire Department; a meeting took place with Cyrus Pace with regard to much needed improvements at the Jefferson Center; update from the Gun Violence Prevention Commission at the August 19 Council Meeting; a meeting will take place with the owner of the Sears property at Valley View to discuss a bus shelter at Walmart; and reported staff was working on establishing cooling centers around the City due to the extreme heat. 2. CITY ATTORNEY: A. Approval of the Proposed Settlement of the Opioid related Claims against Kroger and its related Corporate Entities. Adopted Resolution No. 42976-071524. (5-0, Council Member Moon Reynolds was not present when the vote was recorded) 8. REPORTS OF COMMITTEES: 1. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the Interim City Manager recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 42977-071524. (6-0) 2. A report of certain Authorities, Boards, Committees and Commissions in which City Council serve as liaisons or appointees. Vice-Mayor Cobb provided an overview of the activities of the Greater Roanoke Transit Company (GRTC) noting that ridership was strong related to fixed routes and the Metroflx program. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: 1. Adopted Resolution No. 42978-071524 amending the meeting schedule for City Council for the 2024 calendar year. (6-0) 11. MOTIONS AND MISCELLANEOUS BUSINESS: 1. Inquiries and/or comments by the Mayor and Members of City Council. None. 2. Vacancies on certain authorities, boards, commissions and committees appointed by Council. None. 12. RECESSED - 3:32 P.M. THE COUNCIL MEETING WILL STAND IN RECESS; AND THEREAFTER RECONVENE AT 7:00 PM, IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. City of Roanoke, Virginia CITY COUNCIL 7:00 P M IOWCity Council Chamber ROA N O K E 215 Church Avenue, S.W. 13. CALL TO ORDER - ROLL CALL. Council Member Sanchez-Jones was absent. The Invocation was delivered by The Reverend Amy Hodge, Pastor, Mt. Zion A.M.E. Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. CERTIFICATION OF CLOSED MEETING. (6-0) 14. PRESENTATIONS AND ACKNOWLEDGEMENTS: Roanoke Valley Juvenile Detention Center (RVDC) Capital Funding - Bryan Henry, Superintendent, Roanoke Valley Juvenile Detention Center, Spokesperson. Received and filed. 15. PUBLIC HEARINGS: 1. Proposal of the City of Roanoke to authorize FY2025 Bond, Bond Anticipation Note (BAN), and Line of Credit (LOC) Issuance and Appropriation for Capital Improvement Plans project funding. Adopted Resolution No. 42979-071524. (6-0) 2. Request of Orange Avenue Development, LLC, to amend the Planned Unit Development Plan that specifies uses for property located at 2843, 2814, 0, 2838, 2828, 2842, and 2920 Orange Avenue, N. E., 2802 and 0 Daleton Road, N. E.; 0 Scott Road, N. E.; and 2519, 2525, and 0 Manning Road, N. E.; and the portion of right-of-way previously approved for vacation adjacent to certain parcels. The zoning of the property will remain MXPUD, Mixed Use Planned Unit Development District. Ben Crew, Agent, Spokesperson. Adopted Ordinance No. 42980-071524. (6-0) 3. Request of ABoone Real Estate, Inc. to (i) close by vacation an approximately 0.05 acre portion of Medmont Circle, S. W., at the curve in the street being adjacent to multiple parcels, for incorporation into the larger master plan; and (ii) to rezone the property located at eight parcels addressed as 0 Medmont Circle, S. W.; and the portion of right-of-way to be vacated adjacent to certain parcels, from R-12, Residential Single-family District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan. Alexander Boone, Applicant, Spokesperson. Adopted Ordinance No. 42981-071524. (6-0) 16. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. If deemed appropriate, matters will be referred to the City Manager for response, recommendation or report to the Council. John Roche, 3125 Stoneridge Road, S. W., appeared before the Council and spoke with regard to the increased deer population and requested other options be explored besides deer culling. Jan Keister, 817 Marshall Avenue, S. W. appeared before the Council and requested that Council table the zoning amendments until 2027. Afton Akin, 1607 Red Oak Lane, S. W., appeared before the Council and spoke with regard to the Metropolis parking company. Mary Frazier, 405 King George Avenue, S. W., appeared before the Council and urged the Council to adopt a ceasefire resolution for the violence occurring in Gaza. Victora Wheeler, 3024 Ashmor Circle, N. E., appeared before the Council and spoke with regard to the genocide occurring in Gaza. Rafeeq McNamara, 1105 Patterson Avenue, S. W., appeared before the Council and spoke with regard to a ceasefire resolution. Warren Fry, 52 14th Street, S. W., appeared before the Council and spoke with regard to the genocide occurring in Gaza. ADJOURNED - 10:17 P.M. CITY OF-marl- !' CITY COUNCIL 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone:(540)853-2541 Fax:(540)853-1145 SHERMAN P.LEA,SR. E-mail: clerk@roanokeva.gov Mayor Council Members Joseph L.Cobb Beverly T.Fitzpatrick,Jr. Stephanie Moon Reynolds Vivian Sanchez-Jones Peter J.Volosin Patricia White-Boyd July 15, 2024 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise you that I will not be present at the 2:00 p.m. and 7:00 p.m., sessions of Roanoke City Council on Monday, July 15, 2024. Best wishes for a successful meeting. Sincerely, datiki Vivian Sa hez-Jones Council Member VSJ/ctw ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2024 Subject: A communication from the City Attorney requesting that City Council convene in a Closed Meeting to consult with legal counsel regarding certain legal matters requiring the provision of legal advice by the City Attorney, pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended. Background: The City Attorney requests a Closed Meeting to consult with legal counsel regarding certain legal matters requiring the provision of legal advice by the City Attorney, pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended. Recommended Action: Concur in the request. Timothy Spencer, City Attorney Distribution: ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2024 Subject: A communication from the City Attorney requesting that City Council convene in a closed meeting for the purpose of discussing acquisition of publicly owned property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. Background: The City Attorney requests that City Council convene in a closed meeting for the purpose of discussing acquisition of publicly owned property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. Recommended Action: Concur in the request. Timothy Spencer, City Attorney Distribution: P444% ("0,1. CITY OF ROANOKE v!i Aar./ OFFICE OF THE CITY CLERK r r • 215 Church Avenue,S.W.,Suite 456 4- Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA T.WEBB,CMC E-mail: clerk*roanokeva.gov Deputy City Clerk CECELIA F.MCCOY,CMC City Clerk RUTH VISUETE-PEREZ Assistant Deputy City Clerk July 15, 2024 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise that Siclinda Canty-Elliott has tendered her resignation as a member of the Human Services Advisory Board, effective immediately. Sincerely, e elia T. Webb, CMC Deputy City Clerk Cecelia Webb From: Ruth Visuete Perez Sent: Wednesday,July 3, 2024 9:02 AM To: Cecelia Webb Subject: FW: [EXTERNAL] Resignation from HSAB (Human Services Advisory Board) From: Sic Canty-Elliott<scantyell@gmail.com> Sent:Tuesday,July 2, 2024 9:42 PM To: Ruth Visuete Perez<ruth.visueteperez@roanokeva.gov> Subject: [EXTERNAL] Resignation from HSAB (Human Services Advisory Board) You don't often get email from scantyell@ gmail.com. Learn why this is important CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Good morning, Please accept this correspondence as an official letter of resignation from the Human Services Advisory Committee. Serving on the Human Services Advisory Board for almost five years has been my pleasure. Over those years, I have attended meetings in person and virtually, provided input on funding, and recommended changes to the funding application process. It has been a joy serving with such a dedicated team of professionals who believe very strongly in making our community better through awarding resources to our community non-profit organizations. I wish the team much success as they complete the revised funding application. They are more than welcome to call on me for input. Sincerely, Siclinda Canty-Elliott i ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2024 Subject: FY2024 City Manager Transfer Report for the 4th quarter ended June 30, 2024. Background: Under City Code Section 2-121, the Director of Finance shall report quarterly to City Council any City Manager Transfers in excess of one hundred thousand dollars ($100.000) between funds, as well as between project and program accounts in the capital project fund and grant fund. Recommended Action: Receive and File. 0.Z#* Lydia Patton, Interim City Manager Distribution: Andrea Trent — Acting Director of Finance Ao S E S \ q 0 k k \ / Co J \ r / k _ & _ & _ _ E 2 ƒ c co ¥ c E © c i @ < § M E E 2 o ® \ \ C c £ £ a) k 2 # ®as . \ o a O0- VO 0 } . 0 f ® 2 �f § & \ \\ i } i 2 ) § ± E ■ r L k ® E \ 7 i / / k a) M w \ ■ ; 2 • t } & 3 / c al k 2 < 2 oal \ ± k� 3 ) cf \ § CO $ R � K� g ¥ \ % � S 2 ® 2a \ mac & o § -0 , . 0 2 8 § S 2 c $ « b \ 2 k It2 � w>c.ii5m_ar-,n-At2k / - 0g 2 o tk \ \ t / E ° ° I - e & % n $ o. 0 - 02 2 } coc r /\ E 0 6. .0 40 kg § { \ $ 2 2 &7 % / § J @ } 0 7 E ] k £ .o c ` § .a, E $ 7 C § 20 \ / g ƒ $ 7e q k .2 c ± n * g 0 Ci / O & ° 0 ta\ 0 \ \ 0o Ifi \ k , / 0 k - « c7a' jE ka± 2 # vr M _ o ) % k k k k , / % E § § \ 2 . /63 ) \ \ § » \ f 2 © # 2 q ~ RS I 2 $ E q E 0 § 2 m # E \ \ / ec" \ \ ~ Q G 0 ° � O e C \ \ \ o c E \ ■ < ) G k ~\ 2 § Q e7 /k / \ 2 N n « 2 RRHA CITY of ROANOKE REDEVELOPMENT and HOUSING AUTHORITY PARTNERS IN PROGRESS Report to City Council for the City Fiscal Year July 1, 2023 to June 30, 2024 Highlights New Activities. Homeownership RRHA was approved by HUD in 2015 for a Section 32 Homeownership program, which allows the sale of five (5) scattered site public housing properties that currently are leased. This program provides additional homeownership opportunities for HUD-assisted renters and other low to moderate income families in the Roanoke community. Tenants were advised that they may choose to purchase the homes if they can obtain financing. Tenants will be relocated in the event that a property is sold to another buyer. To date, one (1) of the five (5) properties remain available, as three (3) have been sold, and one is under renovation for a qualified buyer. RRHA continues to operate a Lease-Purchase homeownership program and has three (3) eligible applicants currently leasing units. There are only two (2) homes available in the program for new applicants. RRHA works with residents in various ways to help them achieve homeownership. Partner agencies such as Total Action for Progress and Southeast Rural Community Assistance Project provide homeownership and financial counseling, and RRHA's FSS staff directs residents there and elsewhere for the appropriate services. Homeownership is also a part of RRHA's EnVision Center. RRHA was awarded a grant by the Roanoke Valley Allegany Regional Commission for $113,000 to help renovate an additional 2 homes for qualified buyers. Proceeds from the homeownership fund will supplement the grant award. New Public Housing via Disposition Proceeds In April of 2024 RRHA completed the development of two (2) new public housing units on Bluestone Avenue, NE, adjoining the Bluestone Park public housing development. RRHA acquired the property in 2020 after HUD approved an acquisition proposal. RRHA has submitted a development proposal for the units in 2021. The funding for these units will be from the Capital Fund Program and proceeds from the sale of RRHA's former warehouse property on Whiteside Ave, NE. That property was sold in 2017 after HUD approved disposition of it in 2016. Page 1 of 7 Project-Based Vouchers RRHA is currently using 79 of its HCVs for project-based vouchers (PBVs) in three developments that RRHA partially owns (or has a controlling interest in); Hillcrest Heights, Park Street Square and Stepping Stone. As RRHA is the owner (or has a controlling interest in) these developments as the limited partner of the Indian Village, Park Street Housing and Stepping Stone Limited Partnerships respectively, there were non-competitive assignments of the vouchers to RRHA. This non-competitive exception is permitted by PIH Notice 2017-21 that provides further guidance on the Housing Opportunities through Modernization Act (HOTMA) of 2016. HOTMA allows PHAs to use up to 20% of their ACC amount rather than 20% of its voucher budget authority as previously required. HOTMA also allows several exceptions for PHAs to exceed this 20% limit. RRHA intends to evaluate additional opportunities for PBV usage to ensure availability of sufficient high quality housing to meet identified housing needs and will set aside or seek new vouchers for this purpose if needed. RRHA intends to use PBVs through the Hurt Park Limited Partnership for the Hurt Park Townhomes in 2025. The development has 40 units. In addition, RRHA intends to procure property owners to use PBVs in the City in Census Tracts that are low in poverty and minority concentration and/or where affordable housing is lacking. A request for proposal will be advertised following RRHA's public procurement regulations. Priority for allocation of PBVs will be considered for those that provide housing for the elderly and disabled, but will not be the sole criteria. In 2022 RRHA issued an RFP for PBVs in new construction developments in low poverty census tracts and awarded such to two developers. However in both cases the PBVs were not allocated. EnVision Center RRHA has been approved by HUD as an EnVision Center Demonstration Site. RRHA's site at 2607 Salem Turnpike, NW was also approved by the HUD Richmond Field Office and acquired in 2020. Renovation of the property was completed in 2022 and the building now provides office space for some RRHA staff, training facilities, space for community gathering and tenants such as Virginia Western Community College and Humankind. . In addition, a community garden was planted in front of the Center by LEAP and The Harvest Collective, partner agencies that are devoted to local food and sustainable agriculture. The garden is used in classes with children nearby who help maintain and harvest the produce from it. The garden benefitted in 2023 from a $2,500 grant from the American Heart Association. Acquisition of Properties for Future Development RRHA hired the Dominion Due Diligence Group (D3G) to provide consultation on repositioning possibilities; converting public housing to a Section 8 based public/private ownership. RRHA received the final plan in 2022 and in 2024 contracted D3G to assist with potential repositioning possibilities. RRHA purchased an almost 13 acre property in the City from Virginia Housing in 2023. RRHA's intent is to develop the property with affordable housing units financed with low income housing tax credits. RRHA will also consider RAD and other potential conversion options for public housing sites that are not operating as effectively and efficiently as possible. Page 2 of 7 Redevelopment At present RRHA is only involved in the design review and administrative process of one (1) redevelopment project; the South Jefferson Redevelopment Area. The Virginia Tech Foundation is under a current redevelopment agreement with RRHA after purchasing the former Steagall/Quality Tire site on Williamson Road. The former Surfaces property on Reserve Avenue owned by Carilion Clinic also remains under a redevelopment agreement with RRHA. It is expected by the City of Roanoke that RRHA will not be asked to acquire another property in the area. The Gainsboro Redevelopment Plan remains active despite no funding or activity related to the plan for decades. Recently RRHA has spoken with interested parties regarding development of the 77 parcels RRHA owns along Orange and Cherry Avenues, an area referred to as Cherry Hill. The Redevelopment Plan states that affordable housing is to be built on the property. RRHA has informed the City that it is working on potential partnerships to develop the property and that the future of the Orange Avenue parcels needs to be addressed, as they are currently zoned Recreation Open Space, a zoning designation typically for public parks. Since the Virginia Code was amended in 2010 to limit the previous redevelopment powers of housing authorities and local governments, the City of Roanoke and RRHA have not engaged in any new redevelopment plans. However, RRHA remains open to the prospect of working with the City in any future redevelopment projects, particularly if affordable housing can be a feature of such plans. Meetings During the 12 months from July 1, 2023 to June 30, 2024, the RRHA Board of Commissioners held 12 meetings on the following dates: Monday, July 24, 2023 Monday, January 26, 2024 Monday, August 28, 2023 Monday, February 26, 2024 Monday, September 25, 2023 Monday, March 25, 2024 Monday, October 23, 2023 Monday, April 26, 2024 Monday, November 27, 2023 Monday, May 20, 2024 Monday, December 18, 2023 Monday, June 24, 2024 The Annual Meeting of the RRHA Board of Commissioners was held on September 25, 2023, and officers were elected for terms beginning October 1, 2023 and ending September 30, 2024. Public notice was given for all meetings in accordance with applicable statutory and regulatory requirements. Public Hearings During the 12 months from July 1, 2023 to June 30, 2024, the RRHA Board of Commissioners held 4 Public Hearings: • August 28, 2023, to receive comments on the Fiscal Year 2024 Operating Budget Page 3 of 7 • May 20, 2024, to receive comments on the proposed 2024 Annual Plan update to the 2020- 2024 Agency Plan • May 20, 2024, to receive comments on the proposed 2024 Capital Fund Program Five-Year Action Plan Public notice was given for all hearings in accordance with applicable statutory and regulatory requirements. Actions: The RRHA Board of Commissioners took action on 47 resolutions between July 1, 2023 and June 30, 2024: July 24, 2023 • Awarding a contract for replacement of hot water heat piping for 806 Hunt Ave., Hunt Manor 259, Under Public Housing Operating Funds August 28, 2023 • Approving updates to its employee handbook. • Awarding a contract for replacement of heating systems for Bluestone Park, AMP 259, under Capital Fund Program (CFP) grant number VA36P01150123 and Virginia Housing Public Housing Revitalization Grant. • Authorizing the execution of a memorandum of understanding with the City of Roanoke for the receipt of Gun Violence Intervention Program grant funds. • Modifying contract 900-2102-2-7 under City of Roanoke Gun Violence Prevention Commission Gun Violence Intervention Program grant funds. September 25, 2023 • Approving the Consolidated Operating Budget for Fiscal Year ending September 30, 2024. • Awarding a contract for administration building security measures and improvements for Jamestown Place, AMP 207, under Capital Fund Program grant number VA36P01150123. • Authorizing the conveyance of natural gas distribution equipment, and the granting of a related utility easement at Bluestone Park. • Approving a revised Admissions and Continued Occupancy policy for the public housing program. October 23, 2023 • Awarding a contract for replacement of windows for Hunt Manor, AMP 259, under Capital Page 4 of 7 Fund Program grant number VA36P01150123 and Virginia Housing Public Housing Revitalization grant. • Awarding a contract for architectural and engineering services for multiple projects under the FY 2022 Capital Fund Program No. VA36P01150122 and the FY 2023 Capital Fund Program No. VA36P01150123. • Modifying contract 900-2002-1-7 using Public Housing Operating Funds. • Approving paid time off payment. November 27, 2023 • Authorizing the execution of documents necessary to consummate the sale of property located at 1613 Dupree Street, NW, bearing City of Roanoke tax map number 2041105, to Stacey R. Johnson. • Authorizing the execution of documents necessary to consummate the sale of property located at 1606 Grayson Avenue, NW, bearing City of Roanoke tax map number 2330604, to Tara T. Tinsley. • Approving the revised 2022-2026 Capital Fund Five-Year Action Plan and Budget. • Awarding a contract for installation of passive radon vent systems for Bluestone Park, AMP 259, under Capital Fund Program (CFP) grant number VA36P01150123. December 18, 2023 • Designating a different place, date, and/or time for certain 2024 regular meetings of the board of commissioners. • Awarding a contract for furnishing and delivery of new gas ranges for Lansdowne Park, AMP 201, under Capital Fund Program. • Ratifying the submission of Section 8 Management Assessment Program certification to the United States Department of Housing and Urban Development. • Awarding a Contract for repairs, painting, cleaning for four apartment units for 806 Hunt Avenue building, Hunt Manor, AMP 259, under Capital Fund Program grant number VA36P01150123 and Public Housing Operating Funds. January 26, 2024 • Awarding a contract for natural gas utility infrastructure improvements for Jamestown Place, AMP 207, under capital fund program grant number VA36P01150123. • Approving updates to its employee handbook. • Authorizing execution of a contract for continued maintenance of the comprehensive software system for housing programs and agency management and accounting. • Authorizing a line of credit to Park Street Housing, LP in the amount of $100,000; Authorizing a line of credit to Indian Village, LP in the amount of$100,000; Authorizing a line of credit to Hurt Park, LP in the amount of $100,000; and authorizing a line of credit to Stepping Stone, LP in the amount of$100,000. Page 5 of 7 ■ Awarding a contract for repositioning and rental assistance demonstration consulting services for RRHA under FY 2023 Capital Fund Program No. VA36P01150123. February 26, 2024 • Awarding a contract for bulk container services for housing developments. • Awarding a contract for replacement of rooftop-mounted HCVAX equipment for florrs 2-9 for Melrose Towers. March 25, 2024 • Negotiation and execution of contracts for acquisition of two properties in conjunction with the Homeownership Program. • Authorizing execution of a contract with Region 14 Education Service Center/OMNIA Partners and Ferguson Enterprises, LLC. April 22, 2024 • Authorizing executive director to execute documents for RRHA employee health care benefits. • Approving a revised Admissions and Continued Occupancy Policy for the Public Housing Program. • Approving a revised Administrative Plan for the Section 8 Housing Choice Voucher Program. • Awarding a contract for architectural and engineering services for development of 86 new affordable housing units under the FY 2023 capital fund program. • Modifying contract 574-2301-1-7 under public housing revitalization grant from Virginia Housing. • Awarding a contract for bathroom renovations for Bluestone Park, under Virginia Housing Public Housing Revitalization Grant. May 20, 2024 • Accepting the Audited Financial Statements for the Year Ended September 30, 2023 and Associated Reports Provided by Jump, Perry and Company, LLP. • Approving the 2024 Annual Plan Update to the 2020-2024 Agency Plan for Submission to HUD. • Approving the 2024 Capital Fund 5-Year Action Plan and Budget. • Authorizing the renewal of commercial insurance policies currently held by the Virginia Risk Sharing Association. • Awarding a contract for repairs, painting, cleaning for 2717/2719 Sand Rd., Bluestone Park. Page 6 of 7 • Awarding a contract for installation of passive radon vent systems for Jamestown Place and Indian Rock Village under radon testing and mitigation demonstration grant program grant number VALRT001023 and capital fund program. • Authorizing the execution of documents necessary to consummate the purchase of property located at 4947 Showalter Drive, NW bearing City of Roanoke tax map number 6130111, in conjunction with the Homeownership Program. June 24, 2024 • Adopting the IRS Section 125 premium plan only plan document for the plan year July 1, 2024 through June 30, 2025 and authorizes the executive director to execute accordingly. • Approving two new personnel policies regarding nepotism and fraternization in the workplace. • Authorizing execution of a contract with Jump Perry and Company, LLP to provide audit services. • Authorizing execution of documents necessary to consummate the purchase of property located at 2024 Top Hill Dr., NW bearing City of Roanoke tax map number 2241316. • Amending the South Jefferson redevelopment area design guidelines to remove building height restrictions in the campus and institutional districts. Attendance 2023 2024 Commissioner 7/25 8/22 9/26 10/24 11/28 12/18 1/26 2/26 3/25 4/22 5/20 6/24 Andrew ✓ ✓ ✓ ✓ - ✓ ✓ ✓ ✓ ✓ ✓ ✓ Anguiano Tom Carr ✓ ✓ ✓ ✓ Edward Garner ✓ - ✓ - ✓ ✓ ✓ ✓ ✓ ✓ ✓ - Karen Karney ✓ V - ✓ ✓ ✓ ✓ ✓ ✓ - ✓ V Drew Kepley - ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ - - ✓ Duane Smith ✓ ✓ - ✓ ✓ ✓ - ✓ ✓ ✓ ✓ - Karen Walker ✓ ✓ ✓ ✓ - ✓ - ✓ ✓ - ✓ V Kaylen Spickler - ✓ ✓ - ✓ indicates presence - indicates absence Page 7 of 7 Mr. Tom Carr joined the RRHA Board March of 2024. Page 8 of 7 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Beverly T. Fitzpatrick, Jr., do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as an Interim Council Member of the Council of the City of Roanoke, Virginia, to fill the six month term of office of Luke W. Priddy, ending December 31, 2024, according to the best of my ability. So help me God. \RIA144 BEVERL T. F PATRICK, JR. The foregoing oath of office was taken, sworn to, and subscribed before me by Beverly T. Fitzpatrick, Jr., this 1st day of July 2024. c Judg of the T en hird ty Judicial Circuit e 1-- t &Hoyt, CITY OF ROANOKE 1 ti OFFICE OF THE CITY CLERK t , 215 Church Avenue,S.W.,Suite 456 . Roanoke,Virginia 24011-1536 NoitO Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk July 16, 2024 Rita Huffman Board Secretary Roanoke, Virginia Dear Ms. Huffman: This is to advise you that Michael Cherry, II, has qualified as a Trustee of the Roanoke City School Board, for a three-year term of office, commencing July 1, 2024, and ending June 30, 2027. Sinc rely, Cecelia T. Webb, CMC Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Michael Cherry, II, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Trustee of the Roanoke City School Board, for a three-year term, commencing July 1, 2024 and ending June 30, 2027, according to the best of my ability. (So help me God.) ,-44:093-1 MICHAEL CHERRY, II The foregoing oath of office taken, sworn to, and subscribed before me by Michael Cherry, II, this A-1 aa`y o . 2024. Judge, Twenty-Third Judicial Circuit CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 tillbir0— Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk July 16, 2024 Rita Huffman Board Secretary Roanoke, Virginia Dear Ms. Huffman: This is to advise you that Auraliz Quintana has qualified as a Trustee of the Roanoke City School Board, for a three-year term of office, commencing July 1, 2024, and ending June 30, 2027. Sinc ely, Cecelia T. Webb, CMC Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Auraliz Quintana, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Trustee of the Roanoke City School Board, for a three-year term, commencing July 1, 2024 and ending June 30, 2027, according to the best of my ability. (So help me God.) zz4aD ' e AU LIZ QUINTANA The foregoing oath of office was tak n, sworn to, and subscribed before me by Auraliz Quintana, this 2- "ay of 2024. Judge, wenty-Third Judicial Circuit cor r �' .1-" 'to, CITY OF ROANOKE ...r-t- ;:;;: OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 i Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk July 16, 2024 Rita Huffman Board Secretary Roanoke, Virginia Dear Ms. Huffman: This is to advise you that Deidre Trigg has qualified as a Trustee of the Roanoke City School Board, for a three-year term of office, commencing July 1, 2024, and ending June 30, 2027. Sincerely, Celia T. Webb, CMC Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Deidre Trigg, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Trustee of the Roanoke City School Board, for a three-year term, commencing July 1, 2024 and ending June 30, 2027, according to the best of my ability. (So help me God.) n (AistCAA.. 41 ;, I DEIDRE TRI< ci The foregoing oath of ace wa taken, sworn to, and subscribed before me by Deidre Trigg, this a 'fay 2024. Judge, Twenty-Third Judicial Circuit e'r4%. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 p,,� t: Roanoke,Virginia 24011-1536 i` ito Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH V1SUETE PEREZ Assistant Deputy City Clerk July 16, 2024 Harold Harless Board Secretary Roanoke, Virginia Dear Mr. Harless: This is to advise you that Andy Foley has qualified as a member of the Board of Trustees, City of Roanoke Pension Plan for a two-year term of office commencing July 1, 2024 and ending June 30, 2026. Sincerely, Cecelia T. Webb, CMC Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Andy Foley, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Trustees, City of Roanoke Pension Plan for a two-year term of office commencing July 1, 2024 and ending June 30, 2026; according to the best of my ability. (So help me God.) AN Y FOLEY The foregoing oath of office was taken, sworn to, and subscribed before me by Andy Foley this 1* day of 7if/ 2024. Brenda S. Hamilton, Clerk of the Circuit Court By !' ' Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July 2024. No. 42967-071524. A RESOLUTION authorizing the acceptance of funding for the Multi Jurisdictional Special Drug Prosecutor's office from the Compensation Board of the Commonwealth of Virginia and authorizing the acceptance, execution, and filing of appropriate documents to obtain such funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts funding for the regional drug prosecutor's office in the total amount of$152,349 from the Compensation Board of the Commonwealth of Virginia, effective July 1, 2024, through June 30, 2025, with a local match of$80,732, for a total funding of $233,081. 2. The Interim City Manager or her designee is hereby authorized to accept,execute,and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The Interim City Manager or her designee is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding or with such project. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July 2024. No. 42968-071524. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia Compensation Board for the Regional Drug Prosecutor FY24, amending and reordaining certain sections of the 2024-2025 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2024-2025 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Wages 235.2210.0000.51002.400005 $156,100 City Retirement 235.2210.0000.51105.400005 33,000 401H Health Savings Match 235.2210.0000.51117.400005 1,561 FICA 235.2210.0000.51120.400005 11,942 Medical Insurance 235.2210.0000.51125.400005 17,736 Dental Insurance 235.2210.0000.51126.400005 1,126 Life Insurance 235.2210.0000.51130.400005 2,092 Disability Insurance 235.2210.0000.51131.400005 524 Cell Phones 235.2210.0000.52021.400005 1,000 Administrative Supplies 235.2210.0000.52030.400005 4,000 Training and Development 235.2210.0000.52044.400005 4,000 Revenues State Grants 235.0000.0000.40122.400005 152,349 Local Math — General Funds 235.0000.0000.40126.400005 80,732 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST. ity Clerk. Pr"."111.1. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2024 Subject: Acceptance of Funding for a Drug Prosecutor. Background: Federal funding was made available to the Commonwealth of Virginia to be used for the development of several Multi-Jurisdictional Special Drug Prosecutors statewide. The positions were developed to coordinate prosecutorial efforts among independent jurisdictions, reduce fractional and duplicate prosecutions, enhance the recovery of criminal assets, and utilize federal, state and local resources to assure maximum prosecutorial effectiveness and to provide specialized prosecutorial resources to the regional drug enforcement effort. The Commonwealth's Attorneys of Craig County, Franklin County, Roanoke County, and the Cities of Roanoke and Salem applied on October 9, 1987, to the Commonwealth's Attorneys' Services Council, the State agency responsible for the administration of the grant money, to fund a Multi-Jurisdictional Special Drug Prosecutor. City Council accepted the Multi- Jurisdictional Special Drug Prosecutor Grant in April, 1988, and a full-time Special Drug Prosecutor was hired in July, 1988. Annual re-application for this funding is required. Considerations: On April 15, 1994, funding for the Drug Prosecutor's Office was transferred from the Commonwealth's Attorneys' Services Council to the Compensation Board. The Compensation Board approved funding for the Drug Prosecutor in the amount of$152,349 effective July 1. 2024, and funding will continue through June 30, 2025. A local match is required. The local match is $80,732 for a total funding of $233,081. Funding for the local share is available in the General Fund — Transfer to Grant Fund (account number 01-250- 9310-9535) and City Manager Contingency (01-300-9410-2199). Recommended Action: Authorize the application for the Grant and accept funding from the Commonwealth of Virginia Compensation Board in the amount of $152,349 with the City providing local match funding in the amount of $80,732. Authorize the Interim City Manager to execute the requisite documents to obtain the funding from the Compensation Board. All such documents shall be reviewed and approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish revenue estimates for $152,349 in state grant funds and $80,732 in local match, to transfer local match funding from the General Fund Transfer to Grant Fund account, and to appropriate funding totaling $233,081 per attachment 1 into accounts to be established by the Interim Director of Finance. r-rc CL(kk Donald Caldwell, Commonwealth's Attorney Distribution: Dr. Lydia Pettis Patton, Interim City Manager Timothy Spencer, City Attorney Andrea Trent, Interim Director of Finance Cecelia F. McCoy, City Clerk Troy A. Harmon, Municipal Auditor Attachment 1 Program Accounts 1002 Regular Employee Salaries $156, 100 1105 City - Retirement .,,(,-- , ,, ..,v -, , 1117 401H Health Savings Account $ 1, 561 1120 FICA $11, 942 1125 Medical Insurance $17, 736 1126 Dental Insurance $ 1, 126 1130 Life Insurance $ 2, 092 1131 Long Term Disability Ins . $ 524 2021 Cell Phones $ 1, 000 2030 Administrative Supplies $ 4, 000 2044 Training and Development $ 4, 000 TOTAL $233, 081 i Afi , .s ,Fv. `a kK f ' rik.....,,,,,.;,....„,. .,...::::. e A fit_ ✓ .e�sism�r■ 7. X t 3y •`_ ! x s ' ' f 1 , yet - 3 -, 0;e--;, 4(';:f - ,1 ___, ' . ; ,,u • '''.- ,F 3 � If a .iL '.-i a r = _tip .<. t, i .� _ � s .../. a S. 0 W ^a, W o z J }, W o U a) o, U z c _a-, co o m (D o o �- T� N z as ; V N VD o w o C.) 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M N O N Q .-i M V> VF V► V> in in i? i? in h d t0 7 115 cu +, v E o x O to. .++ w tO i O1 MO CO 16 C CO N- • o > N LL • E >. of w ttz O - f6 i ++ Y > d i t0 w O +' ty tL 0 u L u td cc t6 V' O D Toc C I_ E -6 +0+ Z a 2 a (..0 0- V I— X w N C O Cl)mmiNa d IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July 2024. No. 42969-071524 A RESOLUTION authorizing the acceptance of the FY2025 Firearm Violence Intervention and Prevention Grant made to the City of Roanoke by the Virginia Department of Criminal Justice Services, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf of the City to accept from the Virginia Department of Criminal Justice Services, the FY2025 Firearm Violence Intervention and Prevention Grant in the amount of$250,000,with a local match of$10,171.44 to cover the Federal Insurance Contributions Act(FICA) for a project period of July 1, 2024, through June 30, 2025,to cover the expenses for the Youth Apprenticeship Program,as more particularly described in the City Council Agenda Report dated July 15, 2024. 2. The City Manager is hereby authorized to execute and file,on behalf of the City,any documents setting forth the conditions of the Grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as maybe required in connection with the acceptance of the foregoing Grant. ATTEST: pity Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July 2024. No. 42970-071524 AN ORDINANCE to appropriate funding from the Virginia Department of Criminal Justice Services for the Firearm Violence Intervention and Prevention Grant amending and reordaining certain sections of the 2024-2025 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2024-2025 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Special Revenue Fund Appropriations Program Activities 235.1211.0000.52066.400117 $ 260,172 Revenues Federal Grants 235.0000.0000.40121.400117 250,000 Local Match — General Fund 235.0000.0000.40126.400117 10,172 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: p eity Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2024 Subject: Acceptance and Appropriation of Firearm Violence Intervention and Prevention grant funds from the Commonwealth of Virginia, Department of Criminal Justice Services. Background: The Virginia Department of Criminal Justice Services has awarded the City of Roanoke state funding from the Firearm Violence Intervention and Prevention grant program. This grant will support the existing work of the Gun Violence Interruption Framework by covering expenses for the Teen Apprenticeship Program and allowing for increased hours for at-risk youth, covering one staff position for the Youth and Gang Violence Prevention Unit, and providing some funding to the Gun Violence Prevention Campaign, "What's Good Roanoke?" The grant amount is $250,000. The project period is July 1, 2024, through June 30. 2025. Considerations: The Youth Apprenticeship Program works collaboratively with many departments within the City of Roanoke and community partners to offer training and apprenticeship placement to the youth involved in the program. The program also works closely with the RESET Team to provide mentorships and recommendations for placement to create a successful program. The Youth Apprenticeship Program will need city-matching funds to cover the Federal Insurance Contributions Act (FICA). The amount needed for the one-year grant period is $10,171.44. The Youth and Gang Violence Prevention Unit staff position, Outreach worker, will work collaboratively with the Roanoke City Police Department, Roanoke City Public Schools, the Office of the City Manager, and community partners and agencies to complement the efforts currently underway to keep at-risk youth safe and decrease recidivism. Recommended Action: Adopt a resolution accepting the Firearm Violence Intervention and Prevention Grant from the Virginia Department of Criminal Justice Services Grant # 531777 to support the existing work of the Gun Violence Interruption Framework. Authorize the Interim City Manager to execute any forms required by the Virginia Department of Criminal Justice Services in order to accept these funds: such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate for $250,000 in State grant funds and appropriate $250,000 into expenditure accounts to be established by the Acting Director of Finance. orZ#* Lydia Patton, Interim City Manager Distribution: Council Appointed Officers Angie O'Brien, Assistant City Manager Scott Booth, Chief of Police Chris Parker, Acting Director of Human Resources Kathy Cohen, Gun Violence Commission Andrea Trent, Acting Director of Finance S? 9 COMMONWEALTH of VIRGINIA ocpariilir•'nI of( riiiiifial.hlslicc Services Washington BuddingThe Honorable Jackson H Miller Director 1100 Bank Street Richmond.Virginia 23219 Tracy Louise Winn Banks.Esq `804) 86- 000 d Chief Deputy Director gov July 8, 2024 Lydia Petis Patton. PhD Roanoke City Manager 215 Church Avenue. SW. Suite 364 Roanoke,Virginia 24011 RE: 528909-FY25 Firearm Violence Intervention and Prevention(Spring) Dear Lydia Patton: Congratulations on being a recipient of the above referenced grant program! Your DCJS grant award number is 531777 and was approved for a total award of S250,000, funded through Award Number 2024-FVIP-GRANT. The project period is 7/1/2024 through 6/30/2026. Included with this letter is your Statement of Grant Award,Acceptance (SOGA), Special Conditions, Reporting Requirements. and Projected Due Dates. In addition. there may be "Action Item" Special Conditions related to your grant award called Encumbrances that require your immediate attention. If there are any, please submit those documents via the On-line Grants Management System (OGMS► at https: ognis.dcjs.virginia.Qov . Additionally, if you cannot access your grant in OGMS. your application may be under negotiation. Please check your email and-'or spam for OGMS correspondence and follow up with your DCJS Grant Monitor. If you have not previously done so, you must register to use this web-based system. The instructions on Registering,for a New Account and Submitting Action Item Encumbrances are posted here Imps: www.dcis•virginia.,2ov grants og ns-training-resources along with other resources and training videos. All registrants will be approved within 3 — 5 business days. We will be happy to assist you in any way we can to assure your project's success. To indicate your acceptance of the award and conditions. please sign the included SOGA and return it electronically within the next 60 days to grantsmgmt(ci.;dcjs.virginia.gov. If you have questions.contact your DCJS Grant Monitor Jennifer Quitiquit at (804) 363-6027 or via email at jennifer.quitiquit dcjs.virginia.gov. Sincerely. Jackson Miller 1 STATEMENT OF GRANT AWARD (SOGA) Virginia Department of Criminal Justice Services 1100 Bank Street. 12th Floor Richmond. Virginia 23219 528909-FY25 Firearm Violence Intervention and Prevention (Spring) Subgrantee: Roanoke DCJS Grant Number: 531777 Grant Start Date: 7'1 2024 Grant End Date: 6:30 2026 Indirect Cost Rate: °a *If applicable Federal Funds: State Funds: S250,000 Local Match: Total Budget: S250,000 Project Director Project Administrator Finance Officer Angie O'Brien Lydia Pettis Patton.PhD Andrea Trent Assistant City Manager Interim-City Manager Director of Finance 215 Church Avenue, SW. Suite 364 215 Church Avenue, SW. Suite 364 215 Church Avenue. SW.Room 207 Roanoke,Virginia 24011 Roanoke,Virginia 24011 Roanoke.Virginia 24011 540-853-5309 540-853-2333 540-853-5224 angela.o'briengroanokeva.gov Lydia.patton(a:roanokeva.gov I andrea.t entriroanokeva.gov Please indicate your ICR in the space provided,if applicable. As the duly authorized representative, the undersigned. having received the Statement of Grant Awards (SOGA) and reviewing the Special Conditions. hereby accepts this grant and agree to the conditions and provisions of all other Federal and State laws and rules and regulations that apply to this award. Signature: Authorized Official(Project Administrator) Title: Date: 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July 2024. No. 42971-071524. AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Glade Creek 2 (Kermit Avenue, N.E., Clyde Street, N.E. & Dunkirk Avenue, N.E.) Drainage Improvements Project ("Project"); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the Interim City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City wants and needs certain real property rights, to include temporary construction and/or permanent easements of variable length and width, as further set forth in the City Council Agenda Report dated July 15, 2024, for the Project, in order to improve flooding on Clyde Street, N.E. near the intersection with Dunkirk Avenue, N.E. that are located within the FEMA floodplain of Glade Creek N.E., Roanoke, Virginia. The proper City officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property interests and appropriate ancillary rights with respect to the real property referred to in the above mentioned City Council Agenda Report, and any other real property interests that may later be determined by the City as needed for the Project. All requisite documents shall be approved as to form by the City Attorney. 2. The Interim City Manager is further authorized to execute appropriate acquisition documents for the above mentioned parcels for such consideration as deemed appropriate for the necessary interests, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available in the Project's account for such purposes, without further authorization of City Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form by the City Attorney, the Acting Director of Finance is authorized to pay the respective consideration to the owner of the real property interests conveyed, certified by the City Attorney to be entitled to the same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk. 2 ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2024 Subject: Acquisition of Real Property Rights for Stormwater Drainage Improvement Project - Glade Creek 2 (Kermit Avenue, Clyde Street and Dunkirk Avenue). Background: In 2019, the City applied for VDOT Local Revenue Sharing Funds for the Glade Creek 2 (Kermit, Clyde & Dunkirk) Drainage Improvements Project. In March of 2023, Council authorized the appropriation of these funds. The City owns two parcels on Clyde St NE near the intersection with Dunkirk Ave NE that are located within the FEMA floodplain of Glade Creek and are situated adjacent to a sump in the road. This stormwater improvement project will upsize the existing stormwater infrastructure in this area and add pipes and inlets to mitigate residential flooding in the area and provide water quality benefits on city-owned parcels. In order to construct, operate, and maintain the proposed improvements, the City will need to acquire real property rights from one or more property owners. Considerations: City Council action is necessary to authorize the acquisition of real property rights needed for the Glade Creek 2 (Kermit, Clyde & Dunkirk) Drainage Improvements Project. The real property rights needed are outlined below, but are subject to minor variation of location and extent pending final engineering design details. Funding for acquisition of the real property rights will be available in the Glade Creek 2 (Kermit, Clyde & Dunkirk) Drainage Improvements Project multi-year account (Acct 03-530- 3976). Permanent drainage and temporary construction easements of variable length and width are required to accommodate construction activities and will affect three (3) properties in the general vicinity identified below. The City may also need to acquire various other property rights involving the property listed below and other properties which have not yet been identified for this project. The property that has been identified so far is as follows: Tax Address Owner Required Property Map Parcel Number Rights Temporary Construction 3320809 2241 King St NE Bryant, Darryl A. Easement and Permanent Drainage Easement 3320807 2257 King St NE McMahon, John & Temporary Linda Construction Easement 3321224 2349 Dunkirk Ave NE Ford, Ava K. Temporary Construction Easement Recommended Action: Authorize the acquisition of any real property rights needed to construct the proposed Glade Creek 2 (Kermit, Clyde & Dunkirk) Drainage Improvements Project, including, but not limited to the specific property rights identified in the City Council Agenda Report, by negotiation and execution of the appropriate acquisition documents by the Interim City Manager, such documents to be approved as to form by the City Attorney. e#04; di* Lydia Patton, Interim City Manager Distribution: Council Appointed Officers Andrea Trent, Acting Director of Finance Ross Campbell, P.E., Director of Public Works Ian Shaw, P.E., Stormwater Manager Cassandra L. Turner, Economic Development Specialist Elizabeth Paden, P.E., Stormwater CIP Program Manager David L. Collins, Senior Assistant City Attorney -e, . CITY OF ROANOKE ...n� , OFFICE OF THE CITY CLERK { , 215 Church Avenue,S.W.,Room 456 �=,�'s � Roanoke,Virginia 24011-1536 # _ ,= Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City CECELIA F Clerk MCC CMC Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk July 16, 2024 Wakefield Foster, President Virginia Moose Association P. O. Box 1063 Bedford, Virginia 24523 Dear Mr. Foster: Enclosed is a copy of Resolution No. 42972-071524 accepting and expressing appreciation for the donation of $5,000.00 from the Moose Lodge of Vinton to the Roanoke Police Department to be used for their RESET Program to support BoxFit. Mayor Sherman P. Lea, Sr., and Members of the Roanoke City Council are appreciative and grateful for your donation. Funds will be used to purchase necessary equipment such as boxing gloves, helmets, and other protective gear to support BoxFit, a program aimed to deter individuals from gang and other crime-related activities that they may otherwise partake in. The abovementioned measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 2024, and is in full force and effect upon its passage. Sinc el T. Webb, CMC Deputy City Clerk c: Mayor Sherman P. Lea, Sr., and Members of Roanoke City Council Dr. Lydia Pettis Patton, Interim City Manager Angela O'Brien, Assistant City Manager IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July 2024. No. 42972-071524 A RESOLUTION accepting and expressing appreciation for the donation of$5,000 from the Moose Lodge of Vinton to the Roanoke Police Department to be used for their RESET Program to support Box-fit, and authorizing the City Manager to take such further actions and execute all documents as may be necessary to obtain, accept, implement, administer, and use the donation. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Council hereby accepts and expresses its appreciation for the donation of$5,000 from the Moose Lodge of Vinton to the Roanoke Police Department to be used for their RESET Program to support Box-fit, as more particularly described in the City Council Agenda Report dated July 15, 2024. 2. The City Manager is hereby authorized to take such further actions and execute all documents as may be necessary to obtain,accept,implement,administer,and use the donation,with any such documents being approved as to form by the City Attorney. 3. The City Clerk is directed to forward an attested copy of this resolution to the Moose Lodge of Vinton. ATTEST: Og' — ty Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July 2024. No. 42973-071524. AN ORDINANCE to appropriate funding from the Moose Lodge of Vinton, amending and reordaining certain sections of the 2024-2025 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2024-2025 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Special Revenue Fund Appropriations Fees for Professional Services 235.3111.0000.52010.400077 $ 5,000 Revenues Outside 3rd Parties 235.0000.0000.40125.400077 5,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ly Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2024 Subject: Acceptance of a donation from the Vinton Moose Lodge for the Roanoke Police Department - RESET Program. Background: The Moose Lodge of Vinton has graciously donated to the Roanoke Police Department funds in the amount of$5,000. It was the request of the donor that this be applied to our RESET Program. This funding will be used to support BoxFit, which is part of the mentoring program that works with the youth who are considered to be at risk. The program aims to deter these individuals from gang and other crime-related activities that they may otherwise partake in. These individuals are referred by the school and court systems, along with parents. The funds will be used to purchase necessary equipment to support BoxFit such as boxing gloves, helmets, and other protective gear. No local match funding is required for this donation. Recommended Action: Accept the donation as described above and authorize the Interim City Manager to execute the donation agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $5,000 and appropriate funding in the same amount into accounts to be established by the Director of Finance. 0• ;iLL254* Lydia Patton, Interim City Manager Distribution: Council Appointed Officers Andrea Trent, Acting Director of Finance Scott Booth, Chief of Police IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July 2024. No. 42974-071524. AN ORDINANCE approving the terms of an Agreement to Modify Deed between the City of Roanoke, Virginia, and Fishburn Perk, LLC; authorizing the Interim City Manager or her designee to execute such Agreement; and dispensing with the second reading of this Ordinance by title. WHEREAS, the City of Roanoke, Virginia ("City"), entered into a Contract for Purchase and Sale of Real Property("Contract") with Fishburn Perk, LLC, dated December 20, 2022; WHEREAS, by deed dated September 29, 2023, the City conveyed the property to Fishburn Perk, LLC, subject to certain terms and conditions, including the time limit to complete all work; WHEREAS, Fishburn Perk, LLC has requested to modify the time limit to complete the construction; and WHEREAS, the City and Fishburn Perk, LLC have agreed to extend the time to complete all work to 30 months after the closing date. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. City Council hereby approves the terms of the Agreement to Modify Deed, all as more fully set forth in the City Council Agenda Report dated July 15, 2024. 2. The Interim City Manager or her designee is authorized to execute, on behalf of the City, an Agreement to Modify Deed between the City of Roanoke, Virginia, and Fishburn Perk, LLC, which Agreement shall be in a form approved by the City Attorney, and shall be substantially similar to the Agreement attached to the above mentioned Agenda Report. 1 3. The Interim City Manager or her designee is hereby authorized to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Agreement, with any such documents to be approved as to form by the City Attorney. 4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: ity Clerk. 2 ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2024 Subject: Approval of an Agreement to Modify Deed to the Special Warranty Deed conveying approximately 1.1 acres and improvements — former Fishburn Park Caretaker's Cottage at 2424 Brambleton Avenue, S. W. Background: The City of Roanoke sold approximately 1.1 acres of land which included the former Fishburn Park Caretaker's Cottage located at 2424 Brambleton Ave., S.W. ("Property"), the Property being a portion of Tax Map Number 1470301, to Fishburn Perk, LLC ("Buyers"). Buyers paid ten dollars and pledged to invest a minimum of $150,000.00 toward the renovation of the Property in order to restore the building and use it as a Coffee House. City Council conducted a public hearing on November 21, 2022, at 7:00 p.m. to consider the disposal of the Property. Following the public hearing, Council voted to approve the sale of the Property. Buyers closed on the purchase of the property on September 29, 2023 and satisfied their obligation under Section 4(B)(2) of the Contract to commence construction within 90 days of said closing. Buyers have requested an Agreement to Modify Deed in order to meet certain obligations specified under Section 4(B)(3) of the contract, which states "All design, engineering, demolition, and construction work necessary to complete the Project in accordance with Buyers' Proposal in accordance with the Plans shall be Substantially Completed, and a final certificate of occupancy has been issued to Buyer from the City of Roanoke Department of Planning Building and Development for the Building by 12 months after the Closing Date." Buyers have informed the City of the need for additional time to meet this obligation. Because of concerns regarding pending litigation, the nature of construction and the need to receive historic tax credits, Staff is recommending that an eighteen month extension be granted. Considerations: The Buyers cite three principal factors in requesting the extension of the performance period: 1. Ongoing Litigation Against the Project — Almost immediately after City Council approved the sale, a resident filed a lawsuit stating the sale was improper. The case was initially dismissed, but is still pending appeal. Buyers informed the City the lawsuit has impacted their ability to obtain financing for the project. 2. Historic Tax Credit Process — Section 3(A)(6) of the Contract required that Buyers apply for and actively seek approval of historic tax credits for the Caretakers Cottage within 30 days of closing. While Buyers satisfied that provision, the qualification process is both lengthy and time-consuming. The Virginia Department of Historic Resources requires structures be designated as historic before being eligible for credits, a nine to 12-month process during which no significant construction work can take place. The Cottage was recently nominated for this designation, which allows buyers to advance through the process. Approval should both clear the way for syndication of credits and for full scale work to begin pending a successful outcome of the lawsuit referenced above. 3. Log Cabin Foundation Expert — Buyers are fully committed to the full restoration of the Caretaker's Cottage and are working with several design and preservation experts from the Roanoke and New River Valleys, as well as Floyd County. The building's foundation is in need of major repairs and requires the expertise of a contractor specializing in log cabin repair. Buyers have secured an expert whose services cost more than expected and adjusted their budget accordingly. As a result of these unforeseen circumstances, Buyers are requesting an 18-month extension to the project completion date. If approved, Buyers would be required to substantially complete the project by March 30, 2026. Recommended Action: Adopt the attached ordinance authorizing the Interim City Manager to execute an Agreement to Modify Deed between the City of Roanoke and Fishburn Perk, LLC, substantially similar to the Agreement to Modify Deed attached to this Report, with an extended project completion date of March 30, 2026, and make such other amendments as may be needed to extend the performance period to March 30, 2026. All documents are subject to approval as to form by the City Attorney. Gy $4;gW- Lydia Patton, Interim City Manager Distribution: Council Appointed Officers Angela O'Brien, Assistant City Manager Laura M. Carini, Deputy City Attorney Marc B. Nelson, Director of Economic Development AGREEMENT TO MODIFY DEED TO FISHBURN PERK. LLC THIS AGREEMENT TO MODIFY DEED TO FISHBURN PERK, LLC is made this day of . 2024, by the CITY OF ROANOKE. VIRGINIA, a municipal corporation established and existing under the laws of the Commonwealth of Virginia ("City"), and FISHBURN PERK. LLC, a Virginia limited liability company ("Owner"). RECITALS A. City and Owner. entered into a Contract for Purchase and Sale of Real Property dated December 20. 2022, as amended. ("Contract") a copy of which is attached to the Deed as Exhibit A, whereby the City agreed to convey to Owner. and Owner agreed to purchase certain property owned by City designated as 2424 Brambleton Avenue. S. V., Roanoke, Virginia, Official Tax Map No. 1470301, containing approximately 1.1000 acres ("Property"), subject to the terms and conditions of the Contract and the Deed, including all easements and restrictions of record. B. Owner agreed to certain obligations following delivery of the Deed, such obligations are more particularly set forth in the Contract and performance of Owner's obligations under the Contract are an express obligation of Owner and City, and the terms and conditions of the Contract are incorporated by reference herein. C. City Council for the City of Roanoke authorized the acquisition of the property conveyed herein to Owner, pursuant to Roanoke City Ordinance No. 42519- 121922. adopted and dated December 19, 2022. D. By deed dated September 29. 2023, the City conveyed the Property to Owner pursuant to and subject to the terms and conditions of the Contract. The deed was recorded in the Clerk's Office of the Circuit Court for the City of Roanoke.Virginia as Instrument No. 230007870 (the "Deed"). E. Owner has requested the City to amend the Restrictive Performance Covenant as defined in the Contract. F. The City is willing to amend the Deed and Contract in accordance with this Agreement. provided that the Property is otherwise subject to all easements. restrictions, reservations, and conditions imposed on the Property by the Deed. the Contract. and this Agreement. THEREFORE, based upon the mutual covenants and promises set forth herein. and the Recitals set forth above,which Recitals are an integral part of this Agreement and are incorporated by reference in this Agreement. the City and Owner agree as follows: 1 1. Modifications to Restrictive Performance Covenant as set forth in the Deed and Contract. A. The definition of Restrictive Performance Covenant is amended by deleting the definition as it appears in the Contract and replacing it with the following: Restrictive Performance Covenant: The restrictions in the Deed that require Buyer to (i) commence Construction Activity by 90 days after the Closing Date: (ii) invest a minimum of S 150,000 in building construction and equipment; and(iii)achieve Substantial Completion of Construction by 30 months after the Closing Date B. The City and Owner agree that this Agreement amends the Deed and Contract, to the extent of any inconsistency between the provision of this Agreement and the Deed or Contract, that this Agreement shall control. ?, Acknowledgment of Continuing Obligations. A. Owner acknowledges and agrees that the Property is subject to all terms, conditions, restrictions, easements, and reservations set forth in the Deed and Contract in accordance with their terms, except as modified by this Agreement. B. Owner ratifies, confirms, and agrees that all terms, conditions, and obligations of the Contract and Deed, as modified by this Agreement, are binding upon Owner, its successors and assigns. 3. Forum Selection and Choice of Law. Owner agrees and submits itself to a court of competent jurisdiction in the City of Roanoke, Virginia, and further agrees that this Agreement is controlled by, and shall be construed and interpreted in accordance with the laws of the Commonwealth of Virginia (with the exception of Virginia's Conflicts of Law provisions which shall not apply) and all claims. disputes, and other matters shall be decided only by such court according to the laws of the Commonwealth of Virginia. Owner further waives and agrees not to assert in any action, suit, or proceeding that Owner is not personally subject to the jurisdiction of such courts, that such action, suit or proceeding is brought in an inconvenient forum, or venue of the action. suit, or proceeding is improper. 4. Authority to Sign. A. The persons who have executed this Agreement on behalf of the parties hereto represent and warrant they are duly authorized to execute this Agreement on behalf of the respective entities. B. Prior to execution of this Agreement. the City shall provide Owner with a copy of the ordinance adopted by the Council of the City of Roanoke, Virginia authorizing the City Manager to execute this Agreement on behalf of the City. C. Owner shall provide the City with a certificate from the authorized officer of Owner that certifies (i) the action of the Members of Owner to authorize the execution, delivery, and performance of this Agreement by Owner, and (ii) the names and titles of the managers of Owner. 5. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. 6. Notices. All notices hereunder must be in writing and sent to the respective parties at the following addresses: If to the City: City of Roanoke, Attention: City Manager 364 Noel C. Taylor Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011 If to the Owner: Justin vanBlaricom, Manager Fishburn Perk. LLC 917 Carrington Avenue, S. V. Roanoke, Virginia 7. Entire Agreement. This Agreement constitutes the entire agreement between the City and Owner regarding the modifications of the limitations imposed upon the Property by the Deed and the Contract. No amendment to this Agreement shall be valid unless any such amendment is in writing and executed by each of the parties. SIGNATURES APPEAR ON FOLLOWING PAGES 3 IN WITNESS WHEREOF.the City and Owner have executed this Agreement by their authorized representatives. CITY OF ROANOKE. VIRGINIA By: Dr. Lydia Pettis Patton Interim City Manager COMMONWEALTH OF VIRGINIA CITY OF ROANOKE. to-wit: The foregoing instrument was acknowledged before me this day of 2024, by Dr. Lydia Pettis Patton, Interim City Manager for the City of Roanoke. Virginia, a Virginia municipal corporation, for and on behalf of the City of Roanoke. Virginia. My commission expires: Notary Public Registration No. SEAL 4 WITNESS ATTEST: FISHBURN PERK. LLC By: Printed Name: Justin vanBlaricom. Manager COMMONWEALTH OF VIRGINIA ' To-Wit: CITY COUNTY OF ROANOKE The foregoing instrument was acknowledged before me this_day of , 2024, by Justin vanBlaricom, Manager for and on behalf of Fishburn Perk. LLC, by and on behalf of Fishburn Perk, LLC. My commission expires: Notary Public Registration No. SEAL Approved as to Form: Approved as to Execution: Deputy City Attorney Deputy City Attorney Authorized by Ordinance No. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July 2024. No. 42975-071524. A RESOLUTION acknowledging that the Virginia Department of Historic Resources will submit an application to the City of Roanoke for the historic marker program to recognize the historic contribution of Arthur Taubman and request that the City Manager provide a letter indicating approval to place the historic markers within the City's right-of-way and commit to perpetual maintenance throughout the City of Roanoke. BE IT RESOLVED by the Council of the City of Roanoke that it acknowledges the following: 1. The Virginia Department of Historic Resources will submit an application to the City of Roanoke for the historic marker program to recognize the historic contribution of Arthur Taubman to place historic markers within the City of Roanoke's right-of-way, as further described in the City Council Agenda Report dated July 15, 2024. 2. The City Manager to provide a letter to the Virginia Department of Historic Resources indicating approval to place the historic markers throughout the City of Roanoke within the City of Roanoke's right-of-way and commit to perpetual maintenance within the City of Roanoke. 3. Upon completion of the application by the Virginia Department of Historic Resources and the letter of approval provided by the City Manager to the Virginia Department of Historic Resources,Council will accept the historic markers recognizing the contribution of Arthur Taubman. ATTEST: y Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2024 Subject: Approval of an application to the Department of Historic Resources to recognize the contribution of Arthur Taubman with a historic marker. Background: The Virginia Department of Historic Resources provides for a historic marker program. Dr. Nelson Harris is preparing an application to be submitted on or before August 1, 2024, to recognize the historic contribution of Arthur Taubman. Considerations: In localities that maintain their own street system, as in Roanoke, the Virginia Department of Historic Resources requires a letter from the Interim City Manager indicating approval to place the marker within its right-of-way and commit to perpetual maintenance. Numerous such markers are present throughout the City. Dr. Harris has requested the opportunity to provide details of the request during the City Council meeting. Recommended Action: Approve the resolution and direct the Interim City Manager to forward a letter of approval to the Virginia Department of Historic Resources. copie.7 :201;* Lydia Patton, Interim City Manager Distribution: Council Appointed Officers IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 15th day of July 2024. No. 42976-071524. A RESOLUTION approving the City's participation in the proposed settlement of opioid- related claims against Kroger and its related corporate entities, and authorizing the City Attorney and/or the City's outside counsel to execute any and all documents necessary to effectuate the City's participation in this settlement. WHEREAS,the opioid epidemic that has cost thousands of human lives across the country also impacts the City of Roanoke by adversely impacting the delivery of emergency medical, law enforcement, criminal justice, mental health, substance abuse services, and other services by the various City departments and agencies; WHEREAS, the City of Roanoke has been required, and will continue to be required, to allocate substantial taxpayer dollars, resources, staff energy and time to address the damage the opioid epidemic has caused and continues to cause the citizens of the City of Roanoke; WHEREAS, the City of Roanoke has filed suit against Kroger, along with certain of its related corporate entities for its role in the distribution,manufacture,and sale of the pharmaceutical opioid products that have fueled the opioid epidemic that has harmed the City; WHEREAS, the City's suit seeks recovery of the public funds previously expended and funds to be expended in the future to abate the consequences and harms of the opioid epidemic; WHEREAS, a settlement proposal has been negotiated that will cause Kroger to pay billions of dollars nationwide to resolve opioid-related claims against them; WHEREAS the City has approved and adopted the Virginia Opioid Abatement Fund and Settlement Allocation Memorandum of Understanding (the "Virginia MOU"), and affirms that this pending settlement with Kroger shall be considered"Settlement"that is subject to the Virginia MOU,and shall be administered and allocated in the same manner as the opioid settlements entered into previously with the Distributors and Janssen,Teva, Allergan,Walmart, CVS, and Walgreens; WHEREAS, the City's outside opioid litigation counsel has recommended that the City participate in the settlement in order to recover its share of the funds that the settlement would provide; and WHEREAS, the City Attorney has reviewed the available information about the proposed settlement and concurs with the recommendation of outside counsel. THEREFORE, BE IT RESOLVED BY THE Council of the City of Roanoke that: 1. City Council hereby approves the City's participation in the proposed settlement of opioid-related claims against Kroger and its related corporate entities. 2. The City Attorney and/or the City's outside counsel are hereby authorized to execute any and all documents, approved as to form by the City Attorney, necessary to effectuate the City's participation in this settlement, including the required release of claims against Kroger and its related corporate entities. ATTEST: ity Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2024 Subject: Approval of the Proposed Settlement of the Opioid related Claims against Kroger and its related Corporate Entities. Background: As you are aware, the City previously filed a lawsuit against Kroger, and their related corporate entities (collectively, the "Defendants") for their roles in the distribution, manufacture, and sale of opioid products that have fueled an epidemic. After years of litigation, these Defendants have now agreed to terms of global settlements that combined provide over $18.7 billion to state and local governments nationwide for abatement of the harms caused by the opioid epidemic. Additionally, the settlements will offer injunctive relief that will compel the settling defendants to change their business practices in meaningful ways. Once approved, these settlements will be allocated and administered pursuant to the terms of the Virginia Opioid Abatement Fund and Settlement Allocation Memorandum of Understanding entered into by the City and the Office of the Virginia Attorney General previously in 2021. Thus, they will be treated in the same way as the earlier settlements with the Distributor Defendants and Janssen Pharmaceutical, which began distributing settlement funds last calendar year. Settlement funds will flow to the City, both directly and indirectly, via the Virginia Opioid Abatement Authority, over a period of years. This represents the third wave of settlements flowing from the litigation commenced by the City against numerous opioid supply chain defendants several years ago. The legal work connected with this litigation has been performed on a contingent fee basis and has involved no out-of-pocket cost to the City. Litigation will continue against several currently non-settling defendants. The settlements with Kroger and its related corporate entities are the product of years of hard- fought litigation and complicated negotiation by outside counsel. The settlements provide significant sums to state and local governments to help recover from the past harm suffered because of the opioid epidemic and to help fight the ongoing harms the epidemic continues to inflict on public entities. The settlements also provide important injunctive relief that will force the settling entities to change the way they do business. Recommended Action: Our office has carefully reviewed the available information about the proposed settlements and concurs with the recommendation of outside counsel to join in the settlement with these Defendants in the approximate amount of $200,000 to the City of Roanoke. Timothy Spencer, City Attorney Distribution: Dr. Lydia Pettis Patton, Interim City Manager Andrea Trent, Acting Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July 2024. No. 42977-071524. AN ORDINANCE to appropriate funding from the Commonwealth, federal and private grant for various educational programs, amending and re-ordaining certain sections of the 2023-2024 School Grant Fund Appropriations for Fiscal Year 2024, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2023-2024 School Grant Fund Appropriations be, and the same are hereby, amended and re-ordained to read and provide as follows for Fiscal Year 2024: APPROPRIATIONS Original Budget Changes Requested Final Budget Personal Services 302 -'110-'1101 -'1000 - 137T -61310-41129-9 -01 $ 36,748.00 $ 132.82 $ 36,880.82 Benefits 302 -110-1101 -1000 - 137T -61310-42201 -9 -01 11,823.12 $ 11,823.12 Prof-Other Professional Seruces 302 -'110-'1101 -'1000 - 137T -61310-43313-9 -01 82,629.61 $ 82,629.61 Internal Printing '302 -'110-'1101 -1000 - 137T -61310-44450-9 -01 500.00 $ 500.00 Trawl 302 -'110-'1101 -1000 - 137T -61310-45551 -9 -00 5,000.00 $ 5,000.00 Materials&Supplies 302 -'110-1101 -1000 - 137T -61310-46613-9 -01 62,298.45 $ 62,298.45 $ 198,999.18 $ 132.82 $ 199,132.00 REVENUE Original Budget Changes Requested Final Budget Federal Grant Receipts Car -boo-boob -boob - 137T -00000-38365-0 -00 $ 198,999.18 132.82 $ 199,132.00 $ 198,999.18 $ 132.82 $ 199,132.00 APPROPRIATIONS Original Budget Changes Requested Final Budget Personnel Seruces '302 -'boo-0000 -0000 - 169T -61310-41141 -9 -01 $ 14,000.00 $ 462.30 $ 14,462.30 Benefits 302 -000-0000 -0000 - 169T -61310-42204-9 -01 962.99 962.99 Materials&Supplies 302 -boo-boob -boob - 169T -61310-46630-9 -01 2,000.00 2,000.00 $ 16,962.99 $ 462.30 $ 17,425.29 REVENUE Original Budget Changes Requested Final Budget Federal Grant Receipts 302 -'000-0000 -'0000 - 169T -00000-38365-0 -00 $ 16,962.99 462.30 17,425.29 $ 16,962.99 $ 462.30 $ 17,425.29 APPROPRIATIONS Original Budget Changes Requested Final Budget Supplement 302 -140-b000 -0450 - 155T -61210-41129-3 -01 $ 2,322.35 $ - $ 2,322.35 Social Security 302 -'140-0000 -0450 - 155T -61210-42201 -3 -01 177.65 177.65 $ 2,500.00 $ $ 2,500.00 REVENUE Original Budget Changes Requested Final Budget Federal Grant Receipts 302 -'000-O0o0 -boob - 155T -00000-38415-0 -00 $ 2,500.00 - 2,500.00 $ 2,500.00 $ $ 2,500.00 APPROPRIATIONS Original Budget Changes Requested Final Budget Prof-Other Professional Serices 302 -'253-0000 -boos - 158T -61210-43313-9 -00 $ 321,857.02 $ $ 321,857.02 Indirect Costs 302 -'053-boob -0000 - 158T -61210-62000-9 -00 6,362.00 6,362.00 $ 328,219.02 $ - $ 328,219.02 REVENUE Original Budget Changes Requested Final Budget Federal Grant Receipts 302 -000-'0000 -WOO - 158T -00000-38436-0 -00 $ 328,219.62 328,219.62 $ 328,219.62 $ $ 328,219.62 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTES ity Clerk Roanoke . Office of the School Board m k } P U B L I C Eli C.S. Jamison, Ph.D., Chair • Franny Apel, Vice Chair SCHOOLS Joyce W. Watkins • Auraliz C. Quintana • Deidre E.Trigg Michael L. Cherry, II • Natasha N. Saunders July 15,2024 The Honorable Sherman P. Lea Sr., Mayor And members of Roanoke City Council Roanoke,Virginia 24011 Dear Mayor Lea and Members of Council: As a result of official School Board action on Tuesday, July 9, 2024, the Board respectfully requests that City Council approve the following appropriation requests: Revised Appropriations Award Title III, Part A,Limited English Proficient (LEP)2023-24 $132.82 Title III,Part A, Immigrant Children and Youth Award 2023-24 $462.30 New Appropriations Award Virginia Statewide Partnership for School Mental Health Professional $2,500.00 Development 2023-24 Title IV, Part A -Stronger Connections Grant 2023-24 $328,219.62 On behalf of the School Board, thank you for your consideration. Sincerely, XJ4 Kim Tresky School Board Clerk pc: Cecelia Webb(original) Tim Spencer Margaret Lindsey [A , 1 {, I .moke,VA (c})',info ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2024 Subject: A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the Interim City Manager recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Background: As the result of official Roanoke City School Board action on Tuesday, July 9, 2024, the Board respectfully requests that City Council appropriate funding as outlined in this report. The 2023-24 Title Ill, Part A, Limited English Proficient (LEP) grant was awarded to Roanoke City Public Schools from federal funding to support programs to improve the education of limited English proficient children and youth by helping them learn English and meet challenging state content and achievement standards. This appropriation aligns the total with the revised award amount. The grant period will end September 30, 2025. This is a continuing program. The 2023-24 Title Ill, Part A, Immigrant Children and Youth award provides additional financial assistance to Roanoke City Public Schools to enhance instructional opportunities for immigrant children and youth. This award was received based on meeting the state's criteria for significant increases in numbers of immigrant students. This appropriation aligns the total with the revised award amount. The grant period will end September 30, 2025. The Virginia Statewide Partnership for School Mental Health Professional Development grant provides funds to increase the number of qualified school mental health (SMH) professionals employed by high-need local education agencies (LEAs). Specifically, the grant will provide division school mental health providers (SMHPs) with stipends for professional development and supervising internship and practicum students from partner institutions of higher education. SMHPs include school counselors, school social workers, school psychologists, and school nurses. SMHPs that complete the training and supervision will be provided stipends. The program will be fully reimbursed by federal funds and will end September 30, 2024. The final grant award supports the purchase of security equipment to provide students with safer and healthier learning environments. Roanoke City Public Schools has received funding to purchase security camera systems at four schools: James Madison Middle, William Fleming High, Woodrow Wilson Middle, and Patrick Henry High. The program will be fully reimbursed by federal funds and will end September 30, 2026. This is a new award. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. Lydia Patton, Interim City Manager Distribution: Council Appointed Officers Verletta White, Superintendent, RCPS Chris Perkins, Chief Operations Officer, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS Margaret A. Lindsey, Accounting & Systems Manager Andrea F. Trent, Acting Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July 2024. No. 42978-071524. A RESOLUTION amending the meeting schedule for City Council for the 2024 calendar year. WHEREAS, by Resolution No. 42850-010224, adopted by City Council on January 2, 2024, City Council set the meeting schedule for the 2024 calendar year; WHEREAS, the joint meeting with the School Board has been moved from Monday, August 5, 2024, to Tuesday, September 3, 2024, with the location determined and such change needs to be approved by Council. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Resolution No. 42850-010224 is hereby amended to move the joint meeting of City Council and the School Board from Monday, August 5, 2024, to Tuesday, September 3, 2024, at the Charles W. Day Technical Educational Center ("DAYTEC"), 3601 Ferncliff Avenue, N.W., Roanoke„ however, such meeting will begin at 9:00 a.m., and after recess, reconvene at Council Chamber. 2. All other scheduled meetings for City Council adopted pursuant to Resolution No. 42850-010224, shall remain the same. EST: City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2024 Subject: Roanoke Valley Juvenile Detention Center (RVDC) Capital Funding. Background: After operating a Detention Center for a number of years, the City joined together with the City of Salem, Counties of Botetourt. Franklin, and Roanoke in October 1998 in a service agreement to form the Roanoke Valley Detention Commission. The Commission was created to renovate and construct an addition to the existing Detention Center and to increase the rated capacity to an eighty-one (81) bed facility (the Center) and to equip, maintain and operate the Center. The City's annual operating expenses are based on a three-year rolling average utilization rate. The City's utilization in FY2024 was 44.8% . The City's current utilization rate is 35.3%. Considerations: In December 2021, RVDC solicited, through Request for Proposal (RFP) an architecture and engineering (A&E) firm to conduct a facility assessment of the Detention Center. In January 2022, the A&E firm returned and presented to RVDC the needs of the facility, which included a new HVAC replacement and roof replacement. The existing sitewide HVAC equipment was manufactured and installed in 1999 and has well exceeded its 20-year life expectancy. The Commission anticipates the issuance of debt in order to fund the replacements needed. The Commission has selected Davenport. the same Financial Advisor used by the City, to evaluate the potential issuance of debt for these projects. Recommended Action: Membership Jurisdictions are asked to recognize and acknowledge the upcoming upgrades/replacements and affirm their approval, thus acknowledging the increased cost to each respective jurisdiction. 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V pcn --' Q S O m o 0 0 0 0 :3 a) U o U ((i) Q o c a=� 0 a) a) > c a) 0 0 W U (n ,5 U O Q U a co - a (6 0 .-� c6 bD= o U C p 0 is :a N t7a +' a Q Cl1 v � a) � � ciaa)i ca) 0 Eia) Eoa) , _oD4 `°?') � � o > _ _ (° , ENaci i/ •rmi a) Q) >0O O > _ O > N (O > cn 7 O Q a) "� C ,.o a) U U p :' (6 > C n 0 a) c co 0 DO a m a) o c cn I- F- J a0k t0Q F- (60 1- SE . ca -c 1- -o - , t- (D (n ¢ Ea) co ^ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July 2024. No. 42979-071524. A RESOLUTION authorizing the issuance and sale of not to exceed ninety-four million twenty-two thousand four hundred five dollars ($94,022,405) aggregate principal amount of general obligations of the city of roanoke, virginia, in the form of general obligation public improvement bonds of the city, for the purpose of providing funds to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement and equipping of various public improvement projects of and for the city(including related design and architectural and engineering services) and to refund certain outstandign general obligation bonds of the city; fixing the form, denomination and certain other details of such bonds; and otherwise providing with respect to the issuance, sale and delivery of such bonds and the refunding of the refunded bonds; and authorizing and providing for the issuance and sale of a like principal amount of general obligation public improvement bond anticipation notes in anticipation of the issuance and sale of such bonds. WHEREAS,in the judgment of the Council(the"Council")of the City of Roanoke, Virginia (the "City"), it is desirable to authorize the City to contract a debt and to authorize the issuance of not to exceed $94,022,405 aggregate principal amount of general obligations of the City, in the form of General Obligation Public Improvement Bonds of the City(the "Bonds"), for the purpose of(i)providing funds to pay the costs of the acquisition, construction,reconstruction, improvement, extension, enlargement and equipping of various public improvement projects of and for the City (including related design and architectural and engineering services), and (ii) refunding certain maturities of certain outstanding general obligation bonds of the City to provide for restructuring of debt service and/or debt service savings in certain fiscal years of the City, as shall be recommended by the City's Financial Advisor(such bonds to be refunded are hereinafter referred to as the"Refunded Bonds"and the bonds issued hereunder to refund the Refunded Bonds are hereinafter referred to as the"Refunding Bonds"). WHEREAS, in the judgment of the Council it is desirable to authorize the issuance of a like principal amount of General Obligation Public Improvement Bond Anticipation Notes (the "Notes") to finance costs of the projects described herein in anticipation of the issuance of such Bonds. WHEREAS, in the judgment of the Council it is desirable to authorize the sale of such Bonds and such Notes. NOW,THEREFORE,BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA: SECTION 1. (a) Pursuant to Chapter 26 of Title 15.2 of the Code of Virginia, 1950, as amended, the same being the Public Finance Act of 1991 (the "Public Finance Act of 1991"), for the purpose of providing net proceeds of sale (after taking into account costs of issuance, underwriting compensation and original issue discount) to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement and equipping of various public improvement projects of and for the City(including related design and architectural 3904484.1 047261 RSIND and engineering services) as set forth in Section 7 and to refund the Refunded Bonds, the City is authorized to contract a debt and to issue in one or more series from time to time not to exceed Ninety-Four Million Twenty-Two Thousand Four Hundred Five Dollars ($94,022,405) aggregate principal amount of general obligation bonds of the City to be designated and known as the"City of Roanoke, Virginia, General Obligation Public Improvement Bonds", or, as applicable, as the "City of Roanoke, Virginia General Obligation Public Improvement Refunding Bonds." (b) The Bonds shall be issued and sold in their entirety at one time, or from time to time, in one or more series as shall be determined by the Director of Finance or the City Manager. There shall be added to the designation of the Bonds a series designation determined by the Director of Finance or the City Manager. The Bonds shall be issued in fully registered form in the denomination of$5,000 each or any integral multiple thereof. The Bonds of a given series shall be numbered from No. R-1 upwards in order of issuance. The Bonds shall bear interest from their date payable on such date and semiannually thereafter as shall be determined by the City Manager or the Director of Finance in accordance with the provisions of Section 8 hereof. The Bonds of each series shall be issued in such aggregate principal amounts (not exceeding the aggregate principal amount specified in Section 1(a) hereof); and shall mature on such dates and in such years (but in no event exceeding forty (40) years from their date or dates), and in the principal amount in each such year, as shall be determined by the City Manager or the Director of Finance in accordance with the provisions of Section 8 hereof. Interest on the Bonds shall be calculated on the basis of a three hundred sixty(360) day year comprised of twelve(12)thirty(30) day months. (c) The Bonds (or portions thereof in installments of$5,000)may be subject to redemption at the option of the City prior to their stated maturities, in whole or in part from time to time on any date, in such order as may be determined by the City(except that if at any time less than all of the Bonds of a given maturity are called for redemption,the particular Bonds or portions thereof in installments of$5,000 of such maturity to be redeemed shall be selected by lot), upon payment of such redemption prices(expressed as a percentage of the principal amount of the Bonds to be redeemed), together with the interest accrued thereon to the date fixed for the redemption thereof, as shall be determined by the City Manager or the Director of Finance in accordance with the provisions of Section 8 hereof (d) (i) If any Bond (or any portion of the principal amount thereof in installments of$5,000)shall be called for redemption,notice of the redemption thereof, specifying the date, number and maturity of such Bond, the date and place or places fixed for its redemption, and if less than the entire principal amount of such Bond is to be redeemed, that such Bond must be surrendered in exchange for the principal amount thereof to be redeemed and a new Bond or Bonds issued equaling in principal amount that portion of the principal amount thereof not to be redeemed, shall be mailed not less than thirty(30) days prior to the date fixed for redemption, by first class mail, postage prepaid, to the registered owner thereof at the address of such registered owner as it appears on the books of registry kept by the Registrar and Paying Agent as of the close of business on the forty-fifth(45th) day next preceding the date fixed for redemption. If notice of the redemption of any Bond shall have been given as aforesaid, and payment of the principal amount of such Bond (or the portion of the principal amount thereof to be redeemed) and of the accrued interest payable upon such redemption shall have been duly made or provided for,interest thereon shall cease to accrue from and after the date so specified for the redemption thereof 2 3904484.1 047261 RSIND (ii) Any notice of the optional redemption of the Bonds may state that it is conditioned upon there being on deposit with the City on the date fixed for the redemption thereof an amount of money sufficient to pay the redemption price of such Bonds,together with the interest accrued thereon to the date fixed for the redemption thereof, and any conditional notice so given may be rescinded at any time before the payment of the redemption price of such Bonds, together with the interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If a redemption of any Bonds does not occur after a conditional notice is given due to there not being on deposit with the City a sufficient amount of money to pay the redemption price of such Bonds, together with the interest accrued thereon to the date fixed for the redemption thereof, the corresponding notice of redemption shall be deemed to be revoked. (iii) So long as the Bonds are in book-entry only form, any notice of redemption shall be given only to The Depository Trust Company, New York, New York ("DTC"), or to its nominee. The City shall not be responsible for providing any beneficial owner of the Bonds any notice of redemption. SECTION 2. The full faith and credit of the City shall be and is irrevocably pledged to the punctual payment of the principal of and interest on the Bonds as the same become due. In each year while the Bonds, or any of them, are outstanding and unpaid, this Council is authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the City are assessed,levied and collected, a tax upon all taxable property within the City, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and interest on the Bonds to the extent other funds of the City are not lawfully available and appropriated for such purpose. SECTION 3. (a) The Bonds shall be executed, for and on behalf of the City, by the manual or facsimile signature of the Mayor of the City and shall have a facsimile of the corporate seal of the City imprinted thereon, attested by the manual or facsimile signature of the City Clerk of the City. (b) The Director of Finance or the City Manager are each hereby authorized to appoint a Registrar and Paying Agent for the Bonds (the "Registrar and Paying Agent"). (c) The Director of Finance or the City Manager shall direct the Registrar and Paying Agent to authenticate the Bonds and no Bond shall be valid or obligatory for any purpose unless and until the certificate of authentication endorsed on each Bond shall have been manually executed by an authorized signatory of the Registrar and Paying Agent. Upon the authentication of any Bonds the Registrar and Paying Agent shall insert in the certificate of authentication the date as of which such Bonds are authenticated as follows: (i) if a Bond is authenticated prior to the first interest payment date, the certificate shall be dated as of the date of the initial issuance and delivery of the Bonds of the series of Bonds of which such Bond is one, (ii) if a Bond is authenticated upon an interest payment date, the certificate shall be dated as of such interest payment date, (iii) if a Bond is authenticated after the fifteenth (15th) day of the calendar month next preceding an interest payment date and prior to such interest payment date, the certificate shall be dated as of such interest payment date and (iv) in all other instances the certificate shall be dated as of the interest payment date next preceding the date upon which the Bond is authenticated. In the event the Bonds of any series shall be dated as of a date other than the first 3 3904484.1 047261 RSIND day of a calendar month or the dates on which interest is payable on such series are other than the first days of calendar months, the provisions of this Section 3(c) with regard to the authentication of such Bonds and of Section 10 hereof with regard to the form of such Bonds shall be modified as the Director of Finance or the City Manager shall determine to be necessary or appropriate. (d) The execution and authentication of the Bonds in the manner set forth above is adopted as a due and sufficient authentication of the Bonds. SECTION 4. (a) The principal of and interest on the Bonds shall be payable in such coin or currency of the United States of America as at the respective dates of payment thereof is legal tender for public and private debts. The principal of the Bonds shall be payable upon presentation and surrender thereof at the office of the Registrar and Paying Agent. Interest on the Bonds shall be payable by check mailed by the Registrar and Paying Agent to the registered owners of such Bonds at their respective addresses as such addresses appear on the books of registry kept pursuant to this Section 4;provided, however, that so long as the Bonds are in book-entry form and registered in the name of Cede & Co., as nominee of DTC, or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on the Bonds shall be paid directly to Cede & Co. or such other nominee of DTC by wire transfer. (b) At all times during which any Bond of any series remains outstanding and unpaid, the Registrar and Paying Agent for such series shall keep or cause to be kept at its office books of registry for the registration, exchange and transfer of Bonds of such series. Upon presentation at its office for such purpose the Registrar and Paying Agent, under such reasonable regulations as it may prescribe, shall register, exchange or transfer, or cause to be registered, exchanged or transferred, on the books of registry the Bonds as hereinbefore set forth. (c) The books of registry shall at all times be open for inspection by the City or any duly authorized officer thereof. (d) Any Bond may be exchanged at the office of the Registrar and Paying Agent for such series of Bonds for a like aggregate principal amount of such Bonds in other authorized principal sums of the same series, interest rate and maturity. (e) Any Bond of any series may, in accordance with its terms, be transferred upon the books of registry by the registered owner of such Bond in person or by the duly authorized attorney for such registered owner,upon surrender of such Bond to the Registrar and Paying Agent for cancellation, accompanied by a written instrument of transfer duly executed by the registered owner in person or by the duly authorized attorney for such registered owner, in form satisfactory to the Registrar and Paying Agent. (f) All transfers or exchanges pursuant to this Section 4 shall be made without expense to the registered owners of such Bonds, except as otherwise herein provided, and except that the Registrar and Paying Agent for such series of Bonds shall require the payment by the registered owner of the Bond requesting such transfer or exchange of any tax or other governmental charges required to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this Section 4 shall be cancelled. 4 3904484.1 047261 RSIND (g) (i) The Bonds shall be issued in full book-entry form. One Bond representing each maturity of the Bonds will be issued to and registered in the name of Cede & Co., as nominee of DTC, as registered owner of the Bonds, and each such Bond will be immobilized in the custody of DTC. DTC will act as securities depository for the Bonds. Individual purchases will be made in book-entry form only, in the principal amount of$5,000 or any integral multiple thereof Purchasers will not receive physical delivery of certificates representing their interest in the Bonds purchased. (ii) Principal and interest payments on the Bonds will be made by the Registrar and Paying Agent to DTC or its nominee, Cede & Co., as registered owner of the Bonds, which will in turn remit such payments to the DTC participants for subsequent disbursal to the beneficial owners of the Bonds. Transfers of principal and interest payments to DTC participants will be the responsibility of DTC. Transfers of such payments to beneficial owners of the Bonds by DTC participants will be the responsibility of such participants and other nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be accomplished by book entries made by DTC and, in turn,by the DTC participants who act on behalf of the indirect participants of DTC and the beneficial owners of the Bonds. (iii) The City will not be responsible or liable for sending transaction statements or for maintaining, supervising or reviewing records maintained by DTC, its participants or persons acting through such participants or for transmitting payments to, communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds. SECTION 5. (a) CUSIP identification numbers may be printed on the Bonds,but no such number shall constitute a part of the contract evidenced by the particular Bond upon which it is printed;no liability shall attach to the City or any officer or agent thereof(including any paying agent for the Bonds)by reason of such numbers or any use made thereof(including any use thereof made by the City, any such officer or any such agent) or by reason of any inaccuracy, error or omission with respect thereto or in such use; and any inaccuracy, error or omission with respect to such numbers shall not constitute cause for failure or refusal by the successful bidder or purchaser to accept delivery of and pay for the Bonds in accordance with the terms of its bid. All expenses in connection with the assignment and printing of CUSIP numbers on the Bonds shall be paid by the City;provided, however, that the CUSIP Service Bureau charge for the assignment of such numbers shall be the responsibility of the successful bidder for or purchaser of the Bonds. (b) A copy of the final legal opinion with respect to the Bonds, with the name of the attorney or attorneys rendering the same, together with a certification of the City Clerk, executed by a facsimile signature of that officer,to the effect that such copy is a true and complete copy(except for letterhead and date)of the legal opinion which was dated as of the date of delivery of and payment for the Bonds, may be printed on the Bonds. SECTION 6. To the extent it shall be contemplated at the time of their issuance that the interest on any Bonds issued hereunder shall be excludable from gross income for purposes of federal income taxation, the City covenants and agrees that it shall comply with the provisions of Sections 103 and 141-150 of the Internal Revenue Code of 1986,as amended, and the applicable Treasury Regulations promulgated under such Sections 103 and 141-150 so long as any such Bonds are outstanding. 5 3904484.1 047261 RSIND SECTION 7. The net proceeds of the sale of the Bonds and Notes authorized for issuance hereunder for the purpose of financing the projects described below shall be applied to the payment of the cost of the following public improvement projects of and for the City in the following respective approximate amounts: Purpose Amount School Facility Maintenance and Improvements $17,855,000 Bridge Renovation 22,750,000 Parks and Recreation Master Plan 4,400,000 Berglund Center Improvements 3,000,000 Stormwater Management 6,000,000 Curb, Gutter and Sidewalk Program 5,000,000 Streetscapes Improvements 2,000,000 Street Paving and ADA Ramps 1,000,000 Fleet Capital Replacements 4,359,000 Technology Capital 5,625,000 Fire Facility Master Plan 1,850,000 Public Works Service Center 5,070,000 Capital Building Maintenance 5,165,000 Office Renovations 1,051,000 Climate Action Improvements 493,200 If any project set forth above shall require less than the entire respective amount so set forth, the difference may be applied to any of the other projects so set forth, without further action by the Council, and net proceeds constituting original issue premium, if any, shall be allocated to the projects above in such amounts as shall be determined by the City Manager or the Director of Finance. SECTION 8. (a) The Bonds shall be sold at negotiated or competitive sale on such date or dates and at such price or prices as shall be determined by the City Manager or the Director of Finance. The Bonds may be issued as taxable or tax-exempt Bonds as shall be determined by the City Manager or the Director of Finance. Any Bonds issued hereunder to refund the Refunded Bonds shall be sold by no later than January 31, 2026. Refunding Bonds may be issued hereunder for the purpose of modifying or restructuring the City's annual debt service requirements as shall be determined by the Director of Finance or the City Manager, with the advice of the City's Financial Advisor. (b) If the Bonds are sold at competitive sale,the Director of Finance or the City Manager are each hereby authorized to prepare and distribute, or to cause to be prepared and distributed, via electronic dissemination or otherwise, a Preliminary Official Statement and an Official Notice of Sale relating to the Bonds. In preparing the Official Notice of Sale relating to the Bonds, the Director of Finance or the City Manager are each hereby authorized to provide that bids for the purchase of the Bonds may be received by electronic bidding. 6 3904484.1 047261 RSIND (c) If the Bonds are sold at competitive sale, the City Manager or the Director of Finance, without further action by the Council, (i) are each hereby authorized to determine the dated date of the Bonds of each series, the dates the Bonds of each series shall mature, the dates on which interest on the Bonds shall be payable, the aggregate principal amount of the Bonds of each series and the principal amount of the Bonds of each series maturing in each year and (ii) are each hereby further authorized to receive bids for the purchase of the Bonds of each series and to accept the bid offering to purchase the Bonds of each series at the lowest true interest cost to the City; provided, however, in no event shall the true interest cost to the City with respect to the Bonds of any series exceed six and one-half percent (6.50%). The City Manager or the Director of Finance are each further authorized to fix the rates of interest to be borne by the Bonds of each maturity of each series as specified in the bid accepted by them in accordance with the immediately preceding sentence. The City Manager or the Director of Finance are each hereby authorized to determine the provisions relating to the redemption of the Bonds of any series upon the advice of the City's financial advisor;provided, however, in no event shall any redemption premium payable by the City exceed two percent (2.00%), except that any taxable Bonds issued may be subject to redemption at a redemption price that includes a make-whole premium, as may be determined by the City Manager or the Director of Finance at the time of sale of any such taxable Bonds. (d) If the Bonds are sold at negotiated sale, the City Manager or the Director of Finance, without further action of the Council, (i) are each hereby authorized to determine the dated date of the Bonds of each series, the dates the Bonds of each series shall mature, the dates on which interest on the Bonds shall be payable, the aggregate principal amount of the Bonds of each series and the principal amount of the Bonds of each series maturing in each year and (ii) are each hereby authorized to select the underwriters of the Bonds (the"Underwriters") and to sell the Bonds in one or more series in accordance herewith to the Underwriters. If the Bonds are sold at negotiated sale, the Bonds shall bear interest at such rates per annum as shall be approved by the City Manager or the Director of Finance;provided, however, in no event shall the true interest cost for the Bonds of any series exceed six and one-half percent (6.50%). The City Manager or the Director of Finance are each further authorized to fix the rates of interest to be borne by the Bonds of each maturity of each series as negotiated with the Underwriters in accordance with the immediately preceding sentence. The City Manager or the Director of Finance are each hereby authorized to determine the provisions relating to the redemption of the Bonds of any series upon the advice of the City's financial advisor;provided, however, in no event shall any redemption premium payable by the City exceed two percent (2.00%), except that any taxable Bonds issued may be subject to redemption at a redemption price that includes a make-whole premium, as may be determined by the City Manager or the Director of Finance at the time of sale of any such taxable Bonds. The City Manager or the Director of Finance are each authorized to execute and deliver to the Underwriters one or more Bond Purchase Contracts relating to the sale of the Bonds by the City to the Underwriters. (e) The Mayor is hereby authorized and directed to execute and deliver to the purchasers of the Bonds an Official Statement of the City relating to the Bonds, in substantially the form of the Preliminary Official Statement relating to the Bonds, after the same has been completed by the insertion of the maturities, interest rates and other details of the Bonds and by making such other insertions, changes or corrections as the Mayor, based on the advice of the City's financial advisor and legal counsel (including the City Attorney and Bond Counsel), deems necessary or appropriate; and this Council hereby authorizes the Official Statement and the 7 3904484.1 047261 RSIND information contained therein to be used by the purchasers in connection with the sale of the Bonds. The Preliminary Official Statement is "deemed final" for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934, as amended ("Rule 15c2-12"). The City Manager or the Director of Finance are each hereby authorized and directed to execute on behalf of the City and deliver to the purchasers a certificate in substantially the form to be included in the Official Statement under the caption "Certificate Concerning Official Statement". (f) The City Manager or the Director of Finance are each hereby authorized to execute and deliver to the purchasers of the Bonds a Continuing Disclosure Certificate relating to the Bonds evidencing the City's undertaking to comply with the continuing disclosure requirements of Paragraph(b)(5) of Rule 15c2-12 in such form as shall be approved by the City Manager or the Director of Finance upon advice of counsel (including the City Attorney and Bond Counsel), such approval to be conclusively evidenced by their execution thereof. (g) All actions and proceedings heretofore taken by this Council, the City Manager, the Director of Finance and the other officers, employees, agents and attorneys of and for the City in connection with the issuance and sale of the Bonds are hereby ratified and confirmed. SECTION 9. (a) The City Manager and the Director of Finance are each hereby authorized to enter into an Escrow Deposit Agreement in the form customarily entered into by the City in connection with advance refunding transactions providing for the redemption of the Refunded Bonds (the "Escrow Deposit Agreement") and to appoint an Escrow Agent to serve under the Escrow Deposit Agreement. The City Manager and the Director of Finance are each hereby authorized to appoint a verification agent to verify the mathematical accuracy of computations relating to the Bonds and the Refunded Bonds. (b) The City Manager and the Director of Finance are each hereby authorized to execute, on behalf of the City, subscriptions or purchase agreements for the securities to be purchased by the Escrow Agent from moneys deposited in the Escrow Deposit Fund created and established under the Escrow Deposit Agreement. Such securities so purchased shall be held by the Escrow Agent under and in accordance with the provisions of the Escrow Deposit Agreement. The City Manager and the Director of Finance are each hereby authorized to sell any securities held by the Escrow Agent under and in accordance with the provisions of the Escrow Deposit Agreement and to purchase securities in lieu of and in substitution therefor. (c) Subject to the sale and receipt of the proceeds of the Bonds, the City Manager and the Director of Finance are each hereby authorized to designate the Refunded Bonds for redemption on such date or dates as they shall determine and are hereby further authorized to direct the Escrow Agent to cause notices of the redemption of the Refunded Bonds on such date or dates to be given in accordance with the provisions of the proceedings authorizing the issuance of the Refunded Bonds. SECTION 10. The Bonds, the certificate of authentication of the Registrar and Paying Agent, and the assignment endorsed on the Bonds, shall be in substantially the forms set forth in Exhibit A attached hereto. 8 3904484.1 047261 RSIND SECTION 11. The Notes, designated as "City of Roanoke, Virginia General Obligation Public Improvement Bond Anticipation Notes," are authorized for issuance and sale by the City Manager and the Director of Finance in anticipation of the issuance of the Bonds authorized for issuance herein to finance costs of the projects described herein. Such Notes shall be sold at competitive or negotiated sale at such price or prices and on such other terms and conditions as shall be determined by the City Manager or the Director of Finance. The City Manager or the Director of Finance (i) are each hereby authorized to determine the dated date of the Notes of each series,the dates the Notes of each series shall mature,the dates on which interest on the Notes shall be payable, the aggregate principal amount of the Notes of each series and the principal amount of the Notes of each series maturing in each year, and(ii) are each hereby further authorized to receive bids for the purchase of the Notes of each series if sold at competitive sale or proposals for the purchase of the Notes of each series if sold at negotiated sale and, without further action of the Council, to accept the bid or proposal offering to purchase the Notes of each series;provided however, Notes sold at competitive sale shall be sold at the lowest true interest cost to the City; and provided, further, in no event shall the true interest cost to the City with respect to the Notes of any series exceed six and one-half percent (6.50%). The City Manager or the Director of Finance are each further authorized to fix the rates of interest to be borne by the Notes of each maturity of each series as specified in the bid or proposal accepted by them in accordance with the immediately preceding sentence. The City Manager or the Director of Finance are each hereby authorized to determine the provisions relating to the redemption of the Notes upon the advice of the City's financial advisor; provided, however, in no event shall any redemption premium payable by the City exceed two percent (2.00%), except that any taxable Notes issued hereunder may be subject to redemption at a redemption price that includes a make- whole premium, as ay be determined by the City Manager or the Director of Finance at the time of sale of the Notes. If such Notes are offered for competitive sale, an Official Notice of Sale of such Notes shall be prepared, published and distributed in accordance with the requirements of Section 8. If such Notes are publicly offered, there may also be prepared and distributed a Preliminary Official Statement and a final Official Statement relating to such Notes in such form as shall be approved by the Director of Finance or the City Manager. The issuance and details of such Notes shall be governed by the provisions of Section 15.2-2628 of Title 15.2, Chapter 26, Article 2 of the Code of Virginia, 1950, as amended. The provisions of Sections 2,4, 5 and 6 shall apply to such Notes to the same extent the same apply to the Bonds except, in the case of the provisions of Section 2, only to the extent such Notes are not paid from the proceeds of the Bonds or from any other available funds. Bonds in anticipation of which such Notes are issued pursuant to this Section 11 may be issued and sold in accordance with the provisions of this Resolution at any time within five (5) years of the date of issuance of the first Notes issued in anticipation of such Bonds. SECTION 12. (a) In addition to the authorization for a competitive or negotiated sale of the Bonds and the Notes as set forth in Sections 8 and 11 hereof, the Council hereby authorizes the issuance and sale of the Bonds and the Notes to one or more lenders to evidence one or more loans made to the City by one or more lenders in accordance with any proposal made by such lender(s) to the City pursuant to any Request for Proposal issued by the City for any such loan (hereinafter any such Request for Proposal of the City and any proposal from any lender(s) submitted in response thereto shall be collectively referred to as a "Financing Proposal"). There is hereby delegated to the City Manager or the Director of Finance, without further action by the Council, the authority to issue and deliver the Bonds and the Notes pursuant 9 3904484.1 047261 RSIND to this Section 12 at such price(s) and rate(s), and on such other terms and conditions, as shall be provided in any Financing Proposal, which Financing Proposal shall be in such form and containing such terms and conditions as the City Manager or the Director of Finance deems acceptable, acting with the advice of the City's financial advisor and legal counsel (including the City Attorney and the City's Bond Counsel), subject to the provisions and parameters set forth herein. Any such loan authorized hereby to be evidenced by any Bonds or Notes of the City authorized and issued pursuant to this Resolution may be in the form of a non-revolving drawdown loan in an aggregate principal amount not to exceed $94,022,405. (b) Notwithstanding anything in this Resolution to the contrary,Bonds or Notes issued and sold pursuant to a Financing Proposal as provided in this Section 12 may bear interest at such fixed rates or variable rates of interest(which variable rates of interest shall be determined in accordance with any variable rate formula as shall be set forth in any Financing Proposal) as shall be determined by the City Manager or the Director of Finance, acting with the advice of the City's financial advisor; provided, however, that the true interest cost of any fixed rate(s), or the initial variable rate(s)of interest, shall not exceed 6.50%; and provided further that the fixed rate(s) or variable rate(s) determined for such Bonds or Notes may be further subject to adjustment upon the occurrence of certain events or conditions as may be set forth in any Financing Proposal, including, without limitation, adjustments to the stated interest rate or interest rate formula upon the occurrence of any event of taxability with respect to the Bonds or Notes,any default in payment with respect to the Bonds, and any change in the marginal corporate tax rate of corporations under federal law. Notwithstanding anything in this Resolution to the contrary, any Bonds or Notes issued and sold pursuant to a Financing Proposal as provided in this Section 12 may be pre-payable at a prepayment price or redemption price that includes any make-whole amount, yield maintenance fee, penalty fee or break-funding amount calculated in accordance with any formula acceptable to the City Manager or the Director of Finance, acting with the advice of the City's financial advisor and legal counsel (including the City Attorney and Bond Counsel) as may be set forth in any Financing Proposal or in the Bonds, and in such case, such prepayment price or redemption price may exceed the 2% redemption premium limitation set forth in Sections 8 and 11 above. (c) Any one of the City Manager or the Director of Finance is hereby authorized to execute and deliver any Financing Agreement, purchase agreement or any other document, agreement or instrument necessary to provide for the issuance and delivery of the Bonds or the Notes (hereinafter collectively referred to as the "Financing Documents"), which Financing Documents shall be in such form and substance as shall be acceptable to the City Manager or the Director of Finance, as evidenced by his or her signature thereon, acting with the advice of legal counsel (including the City Attorney and Bond Counsel). Any one of the City Manager or the Director of Finance is hereby further authorized to determine,or to modify the form of and terms of the Bonds or the Notes with respect to the dated date of the Bonds or the Notes, the authorized denominations of the Bonds or the Notes, the assignment of CUSIP Numbers, if any, to the Bonds or the Notes, and the principal and interest payment dates of the Bonds or the Notes. Notwithstanding anything in this Resolution to the contrary,any of the Bonds or Bond Anticipation Notes may be issued directly to the purchaser thereof, as registered owner or holder thereof. SECTION 13. The Council hereby authorizes the City to make expenditures for the projects for which the Bonds or Notes are to be issued in advance of the issuance and receipt 10 3904484.1 047261 RSIND of the proceeds of the Bonds or Notes and to reimburse such expenditures from the proceeds of the Bonds or Notes. The adoption of this Resolution shall be considered an"official intent"within the meaning of Treasury Regulation Section 1.150-2 promulgated under the Internal Revenue Code of 1986, as amended. SECTION 14. The City Clerk is hereby directed to file a copy of this Resolution, certified by such City Clerk to be a true copy hereof,with the Circuit Court of the City of Roanoke, Virginia, all in accordance with Section 15.2-2607 of the Code of Virginia, 1950 as amended. SECTION 15. The Council hereby rescinds and repeals the prior authorization to issue Bonds for the projects described herein pursuant to Resolution No. 72709-071723 adopted by the Council on July 17, 2023 (the "Repealed Authorization"). The Repealed Authorization is hereby rescinded, repealed and shall have no further force or effect. All ordinances, resolutions and proceedings in conflict herewith are, to the extent of such conflict, repealed. 11 3904484.1 047261 RSIND EXHIBIT A UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA CITY OF ROANOKE GENERAL OBLIGATION PUBLIC IMPROVEMENT [REFUNDING] BOND SERIES REGISTERED REGISTERED No. R- $ MATURITY INTEREST DATE: RATE: DATE OF BOND: CUSIP NO.: REGISTERED OWNER: CEDE & CO. PRINCIPAL SUM: DOLLARS THE CITY OF ROANOKE, in the Commonwealth of Virginia (the "City"), for value received, acknowledges itself indebted and hereby promises to pay to the Registered Owner (named above), or registered assigns, on the Maturity Date (specified above) (unless this Bond shall be subject to prior redemption and shall have been duly called for previous redemption and payment of the redemption price duly made or provided for), the Principal Sum(specified above), and to pay interest on such Principal Sum on and semiannually on each and thereafter (each such date is hereinafter referred to as an "interest payment date"), from the date hereof or from the interest payment date next preceding the date of authentication hereof to which interest shall have been paid, unless such date of authentication is an interest payment date,in which case from such interest payment date,or unless such date of authentication is within the period from the sixteenth (16th) day to the last day of the calendar month next preceding the following interest payment date, in which case from such following interest payment date, such interest to be paid until the maturity or redemption hereof at the Interest Rate(specified above)per annum,by check mailed by the Registrar and Paying Agent hereinafter mentioned to the Registered Owner in whose name this Bond is registered upon the books of registry, as of the close of business on the fifteenth(15th) day(whether or not a business day) of the calendar month next preceding each interest payment date;provided, however, that so long as this Bond is in book-entry only form and registered in the name of Cede &Co., as nominee of The Depository Trust Company("DTC"), or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on this Bond shall be paid directly to Cede & Co. or such other nominee of DTC by wire transfer. Interest on this Bond shall be calculated on the basis of a three hundred sixty(360)day year comprised of twelve(12)thirty(30) day months. The principal of this Bond is payable upon presentation and surrender hereof, at the office of ,as the Registrar and Paying Agent,in the City of , Principal of and interest on this Bond are payable in any coin or currency of the United States of A-1 3904484.1 047261 RSIND America which, on the respective dates of payment thereof, shall be legal tender for public and private debts. This Bond is one of an issue of Bonds of like date, denomination and tenor except as to number, interest rate and maturity, which is issued for the purpose of providing funds [to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement and equipping of various public improvement projects of and for the City(including related design and architectural and engineering services)][to refund certain outstanding general obligation bonds of the City],under and pursuant to and in full compliance with the Constitution and statutes of the Commonwealth of Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950, as amended (the same being the Public Finance Act of 1991), and resolutions and other proceedings of the Council of the City duly adopted and taken under the Public Finance Act of 1991. The Bonds of the issue of which this Bond is one(or portions thereof in installments of$5,000) maturing on and after 1, 20_ are subject to redemption at the option of the City prior to their stated maturities, on or after 1, 20 , in whole or in part from time to time on any date, in such order as may be determined by the City (except that if at any time less than all of the Bonds of a given maturity are called for redemption,the particular Bonds or portions thereof in installments of$5,000 of such maturity to be redeemed shall be selected by lot), upon payment of a redemption price equal to the principal amount of the Bonds to be redeemed,together with the interest accrued thereon to the date fixed for the redemption thereof The Bonds of the issue of which this Bond is one maturing on _, are subject to mandatory sinking fund redemption on and on _of each year thereafter and to payment at maturity on in the principal amounts in each year set forth below, in the case of redemption with the particular Bond or Bonds maturing on _, or portions thereof to be redeemed to be selected by lot,upon payment of the principal amount of the Bonds maturing on _, to be redeemed, together with the interest accrued on the principal amount to be redeemed to the date fixed for the redemption thereof: Year Principal Amount The City, at its option, may credit against such mandatory sinking fund redemption requirement the principal amount of any Bonds maturing on which have been purchased and cancelled by the City or which have been redeemed and not theretofore applied as a credit against such mandatory sinking fund redemption requirement. If this Bond is redeemable and this Bond (or any portion of the principal amount hereof in installments of$5,000) shall be called for redemption, notice of the redemption hereof, specifying the date, number and maturity of this Bond, the date and place or places fixed for its redemption, and if less than the entire principal amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange for the principal amount hereof to be redeemed and a new A-2 3904484.1 047261 RSIND Bond or Bonds issued equaling in principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed not less than thirty(30)days prior to the date fixed for redemption, by first class mail, postage prepaid, to the Registered Owner hereof at the address of such Registered Owner as it appears on the books of registry kept by the Registrar and Paying Agent as of the close of business on the forty-fifth (45th) day next preceding the date fixed for redemption. If notice of the redemption of this Bond (or the portion of the principal amount hereof to be redeemed) shall have been given as aforesaid, and payment of the principal amount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the accrued interest payable upon such redemption shall have been duly made or provided for, interest hereon shall cease to accrue from and after the date so specified for the redemption hereof. Any notice of the optional redemption of this Bond may state that it is conditioned upon there being on deposit with the City on the date fixed for the redemption hereof an amount of money sufficient to pay the redemption price of this Bond, together with the interest accrued thereon to the date fixed for the redemption hereof, and any conditional notice so given may be rescinded at any time before the payment of the redemption price of this Bond, together with the interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If a redemption of this Bond does not occur after a conditional notice is given due to there not being on deposit with the City a sufficient amount of money to pay the redemption price of this Bond, together with the interest accrued thereon to the date fixed for the redemption hereof, the corresponding notice of redemption shall be deemed to be revoked. Subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the issue of which this Bond is one, this Bond may be exchanged at the office of the Registrar and Paying Agent for a like aggregate principal amount of Bonds of other authorized principal amounts and of the same issue,interest rate and maturity. This Bond is transferable by the Registered Owner hereof, in person or by the attorney for such Registered Owner duly authorized in writing, on the books of registry kept by the Registrar and Paying Agent for such purpose at the office of the Registrar and Paying Agent but only in the manner, subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of authorized denominations and of the same aggregate principal amount, issue, interest rate and maturity as the Bond surrendered, will be issued to the transferee in exchange herefor. This Bond shall not be valid or obligatory unless the certificate of authentication hereon shall have been manually signed by the Registrar and Paying Agent. The full faith and credit of the City are irrevocably pledged to the punctual payment of the principal of and interest on this Bond as the same become due. In each year while this Bond is outstanding and unpaid, the Council of the City shall be authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the City are assessed, levied and collected, a tax upon all property within the City, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay the principal of and interest on this Bond to the extent other funds of the City are not lawfully available and appropriated for such purpose. A-3 3904484.1 047261 RS1ND It is certified,recited and declared that all acts, conditions and things required to exist, happen or be performed precedent to and in the issuance of this Bond do exist,have happened and have been performed in due time, form and manner as required by law, and that the amount of this Bond, together with all other indebtedness of the City does not exceed any limitation of indebtedness prescribed by the Constitution or statutes of the Commonwealth of Virginia. A-4 3904484.1 047261 RSIND IN WITNESS WHEREOF,the City has caused this Bond to be executed by the manual or facsimile signature of its Mayor; a facsimile of the corporate seal of the City to be imprinted hereon attested by the manual or facsimile signature of its City Clerk; and this Bond to be dated the date first above written. CITY OF ROANOKE, VIRGINIA [SEAL] Mayor Attes • City Clerk CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds delivered pursuant to the within-mentioned proceedings. , as Registrar and Paying Agent By: Authorized Signatory Date of Authentication: A-5 3904484.1 047261 RSIND ASSIGNMENT FOR VALUE RECEIVED the undersigned hereby sell(s), assign(s) and transfer(s) unto (Please print or type name and address, including postal zip code of Transferee) PLEASE INSERT SOCIAL SECURITY OR OTHER TAX IDENTIFYING NUMBER OF TRANSFEREE: the within Bond and all rights thereunder, hereby irrevocably constituting and appointing , Attorney, to transfer such Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Signature Guaranteed: NOTICE: Signature(s) must be guaranteed (Signature of Registered Owner) by a member firm of The New York Stock NOTICE: The signature above must Exchange,Inc.or a commercial bank or trust correspond with the name of the Registered company. Owner as it appears on the face of this Bond in every particular, without alteration, enlargement or any change whatsoever. A-6 3904484.1 047261 RSIND ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2024 Subject: Proposal of the City of Roanoke to authorize FY2025 Bond, Bond Anticipation Note (BAN), and Line of Credit (LOC) Issuance and Appropriation for Capital Improvement Plans project funding. Background: The City's Financial Advisor, Davenport & Company LLC, presented information in February 2024 regarding the restructuring of certain outstanding maturities. The Certain 2015 Bonds have a 4/1/2025 maturity in the amount of $3,635,000 consisting of: City New Money $ 616,400 City Refunding 778,850 Civic Center New Money 50,000 Civic Center Refunding 35,000 Schools New Money 240,000 Schools Refunding 1,680,000 Total Tax-Supported: $ 3,400,250 Parking $ 160,000 Stormwater New Money 53,600 Stormwater Refunding 21,150 Interest 72,700 Total Maturity: $ 3,707,700 Additionally, refunding a portion of 2016 Bonds maturing on 4/1/2025 to bring the amount of tax-supported debt restructured to $3.6 million. This includes a refund of $200,000 of the 2016 Bonds maturing on 4/1/2025, along with the tax-supported portion of the 2015 Bonds to reach $3.6 million (excluding the interest portion). For the suggested authorization amount shown, the full $1,020,000 (excluding the interest portion) 4/1/2025 maturity of the 2016 Bonds is included to ensure sufficiency of funding and authorization. The upcoming issuance includes $3 million for stormwater, $12.8 million for School Projects, and $2 million for Fleet projects in permanent bond financing scheduled for Fall, 2024. Considerations: City Council authorization is required for the issuance of bonds (or other debt types) to provide funding for the projects listed below: FY2024 On May 15, 2023, the City Council approved the Capital Improvement Program (CIP) Update for FY 2024-2028, which originally included a planned bond issuance of$35,805,000 for FY 2024. Subsequently, following the recommendation of the City's Financial Advisor, Davenport & Company LLC, the City of Roanoke is opting to repeal the authorization of the planned bond issuance for FY 2024, initially set at up to $37.255,000 which included contingency and cost of inflation (COI). School Facility Maintenance and Improvements $ 12,855,000 Bridge Renovation 1,500,000 Capital Building Maintenance 1,170,000 Public Works Improvements 345,000 Parks and Recreation 3,900,000 Berglund Center Improvements 1,500,000 Stormwater Management 3,000,000 Curb, Gutter, and Sidewalk Program 2,500,000 Streetscape Improvements 500,000 Street Paving and ADA Ramps 1,000,000 Fleet Capital Replacements 2.034,000 Technology Capital 2,600,000 Office Renovations 1,051,000 Fire Facility 1,850,000 Total: $ 35,805,000 On May 13, 2024, the City Council adopted the Capital Improvement Program (CIP) Update for FY 2025-2029. The CIP included bond issuance in FY 2025 in the amount not to exceed $49,813,200. FY2025 School Facility Maintenance and Improvements $ 5,000,000 Bridge Renovation 21,250,000 Capital Building Maintenance 3,995,000 Public Works Improvements 4,725,000 Parks and Recreation 500,000 Berglund Center Improvements 1,500,000 Stormwater Management 3,000,000 Curb, Gutter, and Sidewalk Program 2,500,000 Streetscape Improvements 1,500,000 Fleet Capital Replacements 2,325,000 Technology Capital 3,025,000 Climate Action Improvement 493,200 Total: $ 49,813,200 Due to the repeal of FY 2024 authorization for bonds not issued, Davenport & Company LLC, the City's financial advisor, recommends authorizing the issuance for fiscal years 2024 and 2025 concurrently in FY 2025. This issuance includes the following: 1. Issuance of bonds for FY 2024 projects for $35,805,000 and Issuance of bonds for FY 2025 projects for $49,813,200 previously referenced; 2. The restructuring of 2015 Bonds maturing on April 1, 2025 (including interest portion) for $3,707,700; and 3. The restructuring of 2016 Bonds maturing April 1, 2025(estimating high for principal and including interest) for $1,045,500. To provide sufficient flexibility to support bond issuance for FY 2024 and FY 2025 in the event of a premium on the sale of bonds, the Financial Advisor for the City recommends adding the following: 1. a 2% contingency for $1,807,428 and 2. a 2% cost of inflation (COI) for $1,843,577. Davenport & Company LLC recommends using a Bond Anticipation Note (BAN), permanent bond financing, and restructuring the 2015 and 2016 Bonds to fund the FY 2024 and FY 2025 capital needs as described herein, totaling up to $94,022,405. Recommended Action: Hold a public hearing on the issuance of general obligation public improvement bonds and authorizing and providing for the issuance and sale of a like principal amount of general obligation public improvement bond anticipation notes in anticipation of the issuance and sale of such bonds. Following the public hearing, and after consideration of comments received at the public hearing, adopt the accompanying resolution authorizing the issuance of bonds up to $94,022,405 million for the projects previously referenced. Lydia Patton, Interim City Manager Distribution: Council Appointed Officers Dr. Lydia Pettit Patton, Interim City Manager Andrea F. Trent, Interim Director of Finance Kristine L. Flynn, Bond Counsel, Hawkins Delafield & Wood LLP David Rose, Senior Vice President and Manager of Public Finance, Davenport & Company LLC The Roanoke Times Account Number Roanoke,Virginia 6007932 Affidavit of Publication Date CITY OF ROANOKE-CLERKS OFFICE July 08,2024 Attn Cecelia Webb 215 CHURCH AVE SW ROOM 456 ROANOKE,VA 24011 Date Category Description Ad Size Total Cost 07/11/2024 Any-Virginia ROA NOTICE OF PUBLIC HEARING 2 x 9.00 IN 2,556.91 Publisher of the Roanoke Times I, (the undersigned)an authorized representative of the Roanoke Times,a daily newspaper published in Roanoke, in the State of Virginia,do certify that the annexed notice NOTICE OF PUBLIC HEARING was published in said newspapers on the following dates: 07/03,07/08/2024 The First insertion being given ... 07/03/2024 Newspaper reference: 0001487094 r \ Billing present 'v Sworn to and subscribed be e me this 8th Day of July 2024 Notary 0ilo State of Virginia =cC. 2 - -s- :Jf T1CN : County of Hanover RpEGSTR/' �,. • #I 329549 � My Commission expires 7, p.: s /1 Ur ViR(- \\ - THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Public Notices NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN,pursuant to Section 15.2-2606.A of the Code of Virginia,1950,as amended,that the Council of the City of Roanoke,Virginia(the "City"),will hold a public nearing on Monday,July 15,2024,at 7:00 P.M.,local time,or as soon Thereafter as the matter may be heard,in the Council Chamber,Fourth Floor, Noel C.Taylor Municipal Building,215 Church Avenue,S.W.,Roanoke,Virginia 24011, with respect to the proposed adoption by the Council of a Resolution authorizing the City to contract a debt and issue one or more General Obligation Public Improvement Bonds(the"Bonds")of the City in the principal amount of not to exceed$94,022,405 for the purpose of providing net proceeds of sale(after taking into account costs of issuance,underwriting compensation and original issue discount)to pay the costs of the acquisition,construction,reconstruction,improvement,extension,e,:largement, equipping,rehabilitation and repair of various public improvement projects of and for the City(including related design and architectural and engineering services) for the purposes and in the approximate amounts set forth below(collectively,the "Projects");provided that,if any purpose set forth below shall require less than the entire respective amount so set forth,the difference may be applied to any of the other purposes so set forth; and provided further that,net proceeds constituting original issue premium,if any,will be allocated to the projects below in such amount as shall be determined by the City. School Facility Maintenance and Improvements $17,855,000 Bridge Renovation 21,250,000 Parks and Recreation Master Plan 4,400,000 Berglund Center Improvements 3,000,000 Starmwater Management 6,000,000 Curb,Gutter and Sidewalk Program 5,000,000 Streetscapes Improvements 2,000,000 Street Paving and ADA Ramps 1,000,000 Fleet Capital Replacements 4,359,000 Technology Capital 5,625,000 Are Facility Master Plan 1,850,000 Public Works Service Center 5,070,000 Capital Building Maintenance 5,165,000 Office Renovations 1,051,000 Climate Action Improvements 493,200 The Resolution will authorize the City to issue its general obligation public improvement bond anticipation notes of the City in an amount not to exceed $94,022,405 in order to provide short-term financing for the Projects in anticipation of the issuance of The Bands and to reduce the annual debt service requirements of the City.The Resolution will also authorize a portion of the Bonds to be used to refund and refinance certain maturities of certain outstanding general obligation bonds of the City. All members of the public and interested individuals are invited to attend such hearing and to appear and present their view on the proposed Resolution and the proposed Bonds,both orally and in writing.Should written comments be presented,three copies should be made available to the undersigned at or before the public hearing. If you are a person with a disability who needs accommodations for this public hearing,please contact the City Clerk's Office at(540)853-2541,by Thursday, July 11,2024. The full text of the proposed resolution is on file in the office of the City Clerk,Noel C.Taylor Municipal Building,Room 456,215 Church Avenue,S.W., Roanoke,Virginia 24011. The City of Roanoke provides interpretation at no cost for all public meetings,upon request.If you would like to request an interpreter,please let us know at least 24 hours in advance by calling(540)853-1283. La Ciudad de Roanoke proporciona interpretation sin costo por todas citas pliblicas,previa solicitud.Si usted desea solicitor un interprete,haganoslo saber con al mends 24 tiaras de antelacidn por Ilamar(540)853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu(540)853-1283. -853 1283(340 Dated:July 3,2024. Cecelia F. McCoy, CMC City Clerk City of Roanoke,Virginia NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN, pursuant to Section 15.2-2606.A of the Code of Virginia, 1950, as amended, that the Council of the City of Roanoke, Virginia (the "City"), will hold a public hearing on Monday, July 15, 2024, at 7:00 P.M., local time, or as soon thereafter as the matter may be heard, in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011, with respect to the proposed adoption by the Council of a Resolution authorizing the City to contract a debt and issue one or more General Obligation Public Improvement Bonds (the "Bonds") of the City in the principal amount of not to exceed $94,022,405 for the purpose of providing net proceeds of sale (after taking into account costs of issuance, underwriting compensation and original issue discount) to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement, equipping, rehabilitation and repair of various public improvement projects of and for the City(including related design and architectural and engineering services) for the purposes and in the approximate amounts set forth below (collectively, the "Projects");provided that, if any purpose set forth below shall require less than the entire respective amount so set forth, the difference may be applied to any of the other purposes so set forth; and provided further that, net proceeds constituting original issue premium, if any, will be allocated to the projects below in such amount as shall be determined by the City. School Facility Maintenance and Improvements $17,855,000 Bridge Renovation 21,250,000 Parks and Recreation Master Plan 4,400,000 Berglund Center Improvements 3,000,000 Stormwater Management 6,000,000 Curb, Gutter and Sidewalk Program 5,000,000 Streetscapes Improvements 2,000,000 Street Paving and ADA Ramps 1,000,000 Fleet Capital Replacements 4,359,000 Technology Capital 5,625,000 Fire Facility Master Plan 1,850,000 Public Works Service Center 5,070,000 Capital Building Maintenance 5,165,000 Office Renovations 1,051,000 Climate Action Improvements 493,200 The Resolution will authorize the City to issue its general obligation public improvement bond anticipation notes of the City in an amount not to exceed $94,022,405 in order to provide short-term financing for the Projects in anticipation of the issuance of the Bonds and to reduce the annual debt service requirements of the City. The Resolution will also authorize a portion of the Bonds to be used to refund and refinance certain maturities of certain outstanding general obligation bonds of the City. All members of the public and interested individuals are invited to attend such hearing and to appear and present their view on the proposed Resolution and the proposed Bonds, 3896586.1 047261 FRMS -2- both orally and in writing. Should written comments be presented, three copies should be made available to the undersigned at or before the public hearing. If you are a person with a disability who needs accommodations for this public hearing, please contact the City Clerk's Office at (540) 853-2541, by Thursday, July 11, 2024. The full text of the proposed resolution is on file in the office of the City Clerk, Noel C. Taylor Municipal Building, Room 456, 215 Church Avenue, S.W., Roanoke, Virginia 24011. The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would like to request an interpreter, please let us know at least 24 hours in advance by calling (540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas, previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por llamar (540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu (540) 853-1283. , Lai. v1- Y a,,ya :1i1 cs°.s.oC' uLJ kA,a CS J4 ` 9-19.J -853 cJS ' °�L'�'�'c s�� c9'.�' jai 24 31.1.lslzt 1283 (540) Dated: July 3, 2024. CECELIA F. MCCOY, CMC City Clerk City of Roanoke, Virginia [TO BE PUBLISHED ON WEDNESDAY, JULY 3, 2024 AND ON MONDAY, JULY 8, 2024] 3896586.1 047261 FR 4S S ,, ,,, ,,,, , , . CITY OF ROANOKE -4+''1 ', ', OFFICE OF THE CITY CLERK #,� ,r 215 Church Avenue,S.W.,Room 456 Y Roanoke,Virginia 24011-1536 c:`f t' Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA F.MCCOY,CMC CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk July 16, 2024 Ben Crew Balzer and Associates 1208 Corporate Circle Roanoke, Virginia 24018 Dear Mr. Crew: Enclosed is a copy of Ordinance No. 42980-071524 to amend the Planned Unit Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design for the property located at 2843, 2814, 0, 2838, 2828, 2842, and 2920 Orange Avenue, N. E.; 2802 and 0 Daleton Road, N. E.; 0 Scott Road, N. E.; 2519, 2525, and 0 Manning Road, N. E.; and the portion of right-of-way previously approved for vacation between Official Tax Map Nos. 7120208 and 7170201; bearing Official Tax Map Nos. 7070114, 7130104, 7130105, 7130106, 7130107, 7130108, 7130109, 7130113, 7130123, 7130121, 7130122, 7120208, and 7170201 (respectively). The above referenced measure was adopted by the Council of the City of Roanoke at the regular meeting held on Monday, July 15, 2024. Sin el ib.__, Cecelia T. Webb, CMC Deputy City Clerk Enclosure pc: Orange Avenue Development, PO Box 148, Forest, VA 24551 Star City Real Properties, LLC, 2804 Matthew Dr., Vinton, VA 24179 Bradley V. Thomas, 3618 Wellington Dr. SE, Roanoke, VA 24014 Bedrock Church Roanoke, Inc., 1030 Mecca St. NE, Roanoke, VA 24012 The Casey Marshall Trust, 106 Inlet Cir., Clarksville, VA 23927 Rebecca Snyder & Sue Hudson, 1025 Goodland Dr. NE, Roanoke, VA 24012 Leroy A. Huffman, 1019 Goodland Dr. NE, Roanoke, VA 24012 Jamie C. Lamb, 1013 Goodland Dr. NE, Roanoke, VA 24012 Andrew T. Williams, 2812 Arrington Dr. NE, Roanoke, VA 24012 McGraw& Son, LLC, PO Box 264, Buchanan, VA 24066 BRC Orange Avenue, LLC, 5826 Samet Dr. Suite 105, High Point, NC 27265 South Jefferson LLC, 517 Walnut Ave SE, Roanoke, VA 24014 Temple Emanuel Cemetery do Shirley McNeil, 1163 Persinger Rd. SW, Roanoke, VA 24015 Mark L Stout, Jr., 2464 Howard Ave NE, Roanoke, VA 24012 Terry Jo Abernathy, 2524 Manning Rd. NE, Roanoke, VA 24012 James Darrell Fitzgerald, 2431 Manning Rd. NE, Roanoke, VA 24012 P&JI LLC, 940 CAmney Ln, Vinton, VA 24179 Joyce B Higgs, 2331 Daleton Rd NE, Roanoke, VA 24012 Benjamin F Parrott, 1512 Scott Rd, NE, Roanoke, VA 24012 Christian S Snyder, 1515 Scott Rd, NE, Roanoke, VA 24012 Linda Short Hodges, 440 Edgemont Cir, Vinton, VA 24179 The Agape Center Corporation, Inc., PO Box 573, Moneta, VA 24121 Douglas M. Gimbert 2701 Mary Linda Ave, Roanoke, VA 24012 Robert &Gloria M Snyder, 4133 Upshaw Rd, Aylett, VA 23039 Western Virginia Water Authority, 601 S. Jefferson ST. SW, Suite 200 Roanoke, VA 24011 VI Associates, LLC, 1401 Municipal Ave, Roanoke, VA 24012 5500 LLC, 99 Gillie Ln, Blue Ridge, VA 24064 D J N Investments, LLC, PO Box 649, Vinton, VA 24179 The Honorable Brenda Hamilton, Circuit Court Clerk Dr. Lydia Pettis Patton., Interim City Manager Andrea Trent, Acting Director of Finance Chris Chittum, Assistant City Manager Jillian Papa Moore, Deputy Director, Planning Building & Development Timothy Spencer, City Attorney Laura Carini, Senior Assistant City Attorney Kelvin Bratton, Director of Real Estate Valuation Luke Pugh, City Engineer Emily Clark, Secretary to the City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July 2024. No. 42980-071524. AN ORDINANCE to amend the Planned Unit Development Plan that specifies uses,location of buildings and infrastructure,site access and building design for the property located at 2843,2814, 0,2838,2828,2842,and 2920 Orange Avenue NE;2802 and 0 Daleton Road NE;0 Scott Road NE; 2519, 2525, and 0 Manning Road NE; and the portion of right-of-way previously approved for vacation between Official Tax Map Nos. 7120208 and 7170201; bearing Official Tax Map Nos. 7070114,7130104,7130105,7130106,7130107,7130108,7130109,7130113,7130123,7130121, 7130122, 7120208, and 7170201, respectively; and dispensing with the second reading of this ordinance by title. WHEREAS, Daniel Cyrus on behalf of Orange Avenue Development, LLC, has made application to the Council of the City of Roanoke,Virginia("City Council"),to amend the Planned Unit Development Plan that specifies uses, location of buildings and infrastructure, site access and building design for the property located at 2843, 2814, 0, 2838, 2828, 2842, and 2920 Orange Avenue NE;2802 and 0 Daleton Road NE; 0 Scott Road NE;2519,2525,and 0 Manning Road NE; and the portion of right-of-way previously approved for vacation between Official Tax Map Nos. 7120208 and 7170201; bearing Official Tax Map Nos. 7070114, 7130104, 7130105, 7130106, 7130107, 7130108, 7130109, 7130113, 7130123, 7130121, 7130122, 7120208, and 7170201, respectively, and which zoning remains MXPUD, Mixed Use Planned Unit Development District, subject to the proposed Development Plan; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2-540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS,a public hearing was held by City Council on such application at its meeting on July 15, 2024, after due and timely notice thereof as required by §36.2-540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard,both for and against the amendment of the Planned Unit Development Plan that specifies uses, location of buildings and infrastructure, site access and building design for the property located at 2843, 2814, 0, 2838, 2828, 2842, and 2920 Orange Avenue NE; 2802 and 0 Daleton Road NE; 0 Scott Road NE;2519,2525,and 0 Manning Road NE; and the portion of right- of-way previously approved for vacation between Official Tax Map Nos. 7120208 and 7170201; bearing Official Tax MapNos.7070114,7130104,7130105,7130106,7130107,7130108,7130109, 7130113, 7130123, 7130121, 7130122, 7120208, and 7170201, respectively; and WHEREAS, this Council, after considering the aforesaid application,the recommendation made to the Council by the Planning Commission,the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice,require the amendment of the Planned Unit Development Plan that specifies uses,location of buildings and infrastructure, site access and building design for the property located at 2843,2814, 0, 2838,2828, 2842, and 2920 Orange Avenue NE;2802 and 0 Daleton Road NE; 0 Scott Road NE; 2519, 2525, and 0 Manning Road NE; and the portion of right-of-way previously approved for vacation between Official Tax Map Nos. 7120208 and 7170201;bearing Official Tax MapNos.7070114,7130104,7130105,7130106,7130107,7130108,7130109,7130113,7130123, 7130121, 7130122, 7120208, and 7170201, respectively, as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.2-100, Code of the City of Roanoke(1979), as amended, and the Official Zoning Map,City of Roanoke,Virginia,dated December 5,2005,as amended,be amended to reflect the amendment of the Planned Unit Development Plan that specifies uses, location of buildings and infrastructure,site access and building design for the property located at 2843,2814,0, 2838, 2828, 2842, and 2920 Orange Avenue NE; 2802 and 0 Daleton Road NE; 0 Scott Road NE; 2519, 2525, and 0 Manning Road NE; and the portion of right-of-way previously approved for vacation between Official Tax Map Nos. 7120208 and 7170201; bearing Official Tax Map Nos. 7070114,7130104,7130105,7130106,7130107,7130108,7130109,7130113,7130123,7130121, 7130122, 7120208, and 7170201, respectively, as set forth in the Zoning Amendment Amended Application No.1, dated June 17, 2024. 2. Pursuant to the provisions of Section 12 of the City Charter,the second reading of this ordinance by title is hereby dispensed with. ATTEST: ity Clerk. .14344% e -- ..010P'1,,, CITY COUNCIL AGENDA REPORT ;�� j s $ {+., To: Honorable Mayor and Members of City Council Meeting: July 15, 2024 Subject: Application by Orange Avenue Development, LLC, to amend the Planned Unit Development Plan that specifies uses, location of buildings and infrastructure, site access. and building design for the property located at 2843, 2814. 0, 2838, 2828, 2842, and 2920 Orange Avenue NE; 2802 and 0 Daleton Road NE: 0 Scott Road NE: 2519. 2525, and 0 Manning Road NE: and the portion of right-of-way previously approved for vacation between Official Tax Map Nos. 7120208 and 7170201 : bearing Official Tax Map Nos. 70701 14, 71 30104, 71 30105, 71 30106, 71 30107, 71 30108. 71 30109, 71 301 13. 71 30123, 7130121 . 71 30122, 7120208, and 7170201 (respectively). The zoning of the property will remain MXPUD, Mixed Use Planned Unit Development District, subject to the proposed Development Plan. Staff Recommendation: By a vote of 5-0. with Commissioners P. Smith and S. Terry-Cabbler absent, the Commission recommends approval of the zoning amendment request, finding that the Amended Application No.1 is consistent with the general principles within the City's Comprehensive Plan, Hollins/Wildwood Area Plan, and the Zoning Ordinance as the subject property will continue to be developed and used in a manner appropriate to the surrounding area. Application Information: Request: Amendment of Planned Unit Development Plan Owner/Applicant: Daniel Cyrus. Orange Avenue Development, LLC Agent: Ben Crew, Balzer & Associates, Inc. City Staff Person: Katharine Gray. Principal Planner Address: 2843, 2814. 0. 2838; 2828, 2842, and 2920 Orange Avenue NE: 2802 and 0 Daleton Road NE; 0 Scott Road NE; 2519. 2525, and 0 Manning Road NE ; and the portion of right-of-way previously approved for vacation between Official Tax Map Nos. 7120208 and 7170201 Official Tax Nos: 70701 14, 71 30104. 71 30105. 71 30106, 71 30107. 71 30108. 71 30109, 7130113. 71 3012 3, 71 30121 . 71 30122, 7120208, 7170201 Site Area: +/-56.95 acres Relevant Plans: Hollins/Wildwood Area Plan Proposed Land Use: Mixed Use Development, including large apartment buildings and commercial uses as noted on PUD plan Future Land Use: Commercial corridor, mixed residential, general residential, and industrial use Filing Date: Original Application: May 28, 2024 Amended Application No. 1 : _June 17. 2024 Public Notification and Outreach: • Roanoke Times Legal Advertisement (runs twice) Required Public Notice - • Letters to Property owners abutting subject State of Virginia Code property (includes across street/alley) • Direct notice by mail includes neighboring localities if applicable Required Public Notice - • Posting a sign on the subject property with City of Roanoke Zoning hearing date and contact for additional Code information • Posting applications - applications received are posted on the PBD Board & Commission page. providing instant access to the full application and supporting documentation • CivicSend Notices - Email notification subscription to share information with citizens and stakeholders according to their preferences. Land Use Applications touch PBD Outreach Beyond I the inbox of subscribers at least 2 times - State/City Code 1 ) Application filed; 2) Agenda and Staff Requirements Report Posting: 3) Amended Information, if applicable • Neighborhood Leaders and Civic Stakeholders Email Notice - Direct email to leaders to share information; coincides with CivicSend Notices • CivicSend Notices for land use applications typically reach more than 1 ,800 subscribers 2 • All applicants are strongly advised to PBD Recommended discuss project with area neighborhood Applicant Outreach organizations and/or civic leagues and adjoining property owners and/or tenants Applicant Outreach .._. • Unknown Background: The approximately 57-acre property is made up of 13 parcels and right-of-way to be vacated located at the intersection of Orange Avenue and Mecca Street NE. The property on the southwest corner of Orange Avenue and Mecca Street previously had a restaurant use. The properties just to the north of Orange Avenue had car dealerships and detached single-unit residential dwellings. All structures on those properties have been demolished. The properties to the north of those parcels are vacant parcels surrounding a City of Roanoke regional stormwater facility. The property was rezoned to MXPUD in 2022 under Ordinance 42548-01 1 723 to allow for a mixed-use development including new neighborhood-focused commercial development and 768 new dwelling units on mostly undeveloped land that is located adjacent to the existing major commercial corridor of Orange Avenue. Proposed Use/Development: The applicant proposes to amend the PUD plan to include gasoline station as a use within the commercial area of the development. The remainder of the PUD plan remains substantially the same as approved in 2022 and described below. As part of the development. the intersection at Orange Avenue and Mecca Street would be rebuilt by the developer. realigning Mecca Street to be perpendicular to Orange Avenue, adding an entrance/exit to a new mixed use community on the northern side of Orange Avenue, installing turn lanes on Orange Avenue, and installing a new light to manage the new four-way intersection. A sidewalk would be constructed along the length of the Orange Avenue frontage. On the southern side of Orange Avenue, a small portion of the existing right-of- way for Mecca Street was granted to be vacated as part of the realignment to the west under Ordinance 42548-01 1 723. That vacated portion of property would be incorporated into the adjacent commercial parcel to the east of the intersection. The property on the southwestern corner of the intersection with Mecca Street 3 would be redeveloped with right of way dedicated for the street realignment. Two entrance/exits would be created in place of the three existing entrance/exits. Uses and development standards on the PUD plan would regulate any new building. On the northern side of Orange Avenue, a 54.64-acre property made of multiple parcels would be combined into four parcels. The three new parcels along Orange Avenue are proposed for commercial development, subject to the uses and development standards on the PUD plan. The new entrance into the development extends from the realigned intersection at Orange Avenue and wraps around the back of the commercial properties to the ridge where the forth and largest parcel is located. Each parcel is entered from the private street. The forth parcel contains the residential development with 768 dwelling units in 16 midrise buildings in two areas separated by an existing stormwater pond that is proposed to be repaired and enlarged. The first residential phase sits between the commercial properties along Orange Avenue and the stormwater pond. The private street bisects the area with four midrise multifamily dwellings set close to the street with parking to the side and rear of the buildings. Two additional buildings are set towards the edges of this area. The second residential phase sits between the stormwater pond and Manning Road to the northwest. The ten midrise multifamily dwellings are set in three groups along a circular road. Community facilities such as a clubhouse and pool are located at the entrance to the second phase on the eastern portion of the site. A second entrance/exit is located at the northwestern corner of the site at Manning Road. A sidewalk would be constructed along the length of the Manning Road frontage. The development plan limits the building placement and form, site development, and use of the property to particular residential and neighborhood commercial uses. The development would also be subject to the supplemental regulations and development standards of the zoning ordinance, some of which are reflected in the PUD plan. Considerations: Compatibility with Surrounding Land Uses: This property is located along a major commercial corridor, with industrial zoning districts to the north and east. Commercial and residential zoning districts are to the south and west. Existing land uses reflect those zoning designations: Zoning District 1 Land Use North I I-1 , Light Industrial District Distribution centers: Utility i distribution, transitional; Contractor's shop. heavy construction; Building supplies and materials, wholesale; Motor Zoning District %Land Use vehicle or trailer painting and body repair South MX, Mixed Use District Place of Worship. Vacant, and Single-unit detached dwellings East ROS, Recreation and Open Space; ! Cemetery: Fueling station, and 1-1 . Light Industrial District j commercial or wholesale. Contractor's shop; Supply Pantry; Motor vehicle repair or service establishment: Commercial motor vehicle rental establishment West MXPUD, Mixed Use Planned Unit Multifamily dwellings, Single-unit Development: and R-5, Residential detached dwellings. and Vacant Mixed Density District _. Staff finds the additional use within the commercial area of the proposed development maintains an appropriate neighborhood type use between the disparate land uses that exist today. Applicability/Appropriateness of Proposed Zoning District: The development would be subject to the standards of the MXPUD, Mixed Use Planned Unit Development, district and supplemental regulations and development standards of the zoning ordinance. In a Planned Unit Development District, many of the dimensional regulations and land uses are defined by the PUD development plan. The proposed development plan displays the required information through graphics and text. Availability of Other Property: The proposed change is to allow a gasoline station within the commercial portion of the mixed use development. As such, there are no other properties, other than those in the zoning amendment request, which are available. similarly situated, and zoned to allow this type of overall mixed use development. Consistency with Comprehensive Plan: The proposal to add a gasoline station use to the commercial area of the MXPUD development is a minor change to the overall scope of the 57-acre property and the previously noted sections of City Plan 2040 advocating development of higher density residential uses along commercial corridors still apply. The site is situated on a topographically challenging property along a major commercial corridor adjacent to multiple neighborhoods to the south and west of the site with industrial uses to the north and east. The residential areas surrounding the property are of approximately similar or slightly less permitted 5 densities than the property under consideration for rezoning. The industrial area is intensively developed. Relevant policies and action items in the comprehensive and neighborhood plan include: Policy/Action Plan Applicability 1 Big Ideas: Comprehensive I The proposed Category 1 : Physical Development of Our Plan'. Big Ideas I development provides Community la wider range of Complete Neighborhoods 1 housing options Every neighborhood should offer a wide range ' through multifamily of housing options within or in close dwellings in an area proximity to commercial areas that provide , appropriate for higher services, retail, and restaurants; schools and 1 density residential child care, places of worship; and parks and 1 uses along a major open space. These complete neighborhoods I commercial corridor to are served and connected by an effective I the south and between multimodal transportation system. ' single-family detached dwellings to the west and an intensively developed industrial area to the north and east. Livable Built Environment The proposed Policy 4: Support development/redevelopment development uses of commercial corridors and large commercial property with existing centers to compliment surrounding car dealerships, a neighborhoods restaurant, and a few • Require all new and major redevelopment ! single family dwellings of commercial corridors and commercial j along Orange Ave, centers to compliment and transition well ; along with vast acres into the surrounding neighborhoods I of undeveloped • Allow a wide variety of uses that serve 1 property and an area surrounding neighborhoods along with the I stormwater facility broader community I north of Orange • Provide multimodal connections from ' Avenue to create a neighborhoods to, along, and through the I more neighborhood commercial corridor and/or large I, compatible commercial center. 1 commercial I development along I Orange Avenue and i residential community beyond. The 1 development realigns I Mecca Street at Orange Avenue with a i new intersection and ' CityPlan2040. City of Roanoke. 2020 Hollins/Wild wood Area Plan City of Roanoke. 2005 6 Policy/Action Plan Applicability multimodal connections to provide better access to both Ito the development and neighborhoods south of Orange Avenue. It also adds a multimodal connection I at the northern end of the development to Manning Road. Harmony with Nature 1The development Priority Three: proposes to Policy 1 : Adapt the City's approach to incorporate and stormwater management to the changing ' expand a regional climate stormwater facility Storm frequency and intensity is expected to into a design feature increase as a result of climate change. The I within the overall City needs to reduce its contribution to development, making climate change and also adapt to these already planned expected increases through innovative, repairs and sustainable methods. improvements as part Update design standards to reflect changes ; of the development. in rainfall intensity Prioritize construction of BMPs over less sustainable stormwater infrastructure as part of City projects Promote innovative practices in stormwater management Ensure a systems approach that balances current capital improvement projects with future climate goals Livable Built Environment j The plan requires Priority Seven: Complete Streets < curb, gutter, planting Roanoke recognizes the need for streets that ; strip with street trees, are safe for all users. Policies for this priority I and sidewalk along the focus on improved infrastructure and ! Orange Avenue and education on all modes of transportation, Manning Road such as bicycling and walking. I frontages and Policy 2: Improve pedestrian systems ' sidewalk and street Require sidewalk construction or 1 trees along the private replacement along streets and for street internal to the circulation between buildings and activity j property. areas as part of all development projects, unless scale is minimal Improve pedestrian systems through 1 planting shade trees, adding pedestrian scale lights. and street furniture 1 7 l Policy/Action Plan Applicability City Design ;The proposed Suburban Neighborhoods I development allows Corridors the established Corridors in suburban neighborhoods tend to 1 neighborhoods to emphasize vehicular mobility with multiple I maintain their overall travel lanes, high speeds, turn lanes, and little character while pedestrian, bicycle and transit forming a more accommodation. gradual transition Along many corridors. low-intensity strip industrial area through development exists with large spaces between i the placement, scale, buildings and large amounts of parking. massing, entrance Large-scale commercial centers are often location and window situated along or located at intersections of openings, and these corridors. detailing of the built form. As noted in the Design principles: i neighborhood urban New development should incorporate urban design principles, the neighborhood principles rather than replicate housing is of larger suburban principles. scale as appropriate Commercial centers should incorporate adjacent to the major complementary residential uses, parcel commercial corridor. development along street frontages, public Pedestrian open space for community gathering, reduced , accommodations are surface parking areas with landscaping included along each throughout, well defined driveways (street-like property frontage on feel), and pedestrian/bike access through the public streets. center. Commercial center connections into the surrounding communities should be strengthened to include pedestrian and bike accommodations. With most of the City's parcels already Neighborhood j The proposed developed, or 'built out,' vacant or Plant I development of this underutilized land is at a premium. New I topographically developments need to maximize the use ofI challenging site forms the land and preserve the natural environment Ian urban community as much as possible. Cluster development is ! along a private street ideal for large sites as it allows for greater I that winds up the densities while still maintaining some green ; ridge behind the space that benefits all residents. Orange Avenue Design features of housing clusters include: I commercial corridor • Traditional neighborhood design; houses I and around the should be oriented close to the street (less I existing stormwater than 20 feet) and to each other. Houses have # infrastructure. The minimal setback distance from the street, and j mid-rise buildings are parking should be on-street, or to the rear or j set close to the street side of the house. ; in Phase I with parking • Traditional neighborhood streets; pavement Ito the side and rear. widths need only be between 22-30 feet, and 1 In Phase II, the lined with trees, curb. gutter and sidewalk. j buildings are set 8 Policy/Action Plan Applicability • Green space: approximately 20% of the i farther back with development should be preserved either as I parking in the front. natural forest or a landscaped buffer. ' Over 30% of the • Stormwater management; retention or I development is detention ponds should be incorporated into ; proposed to be the development without detracting from the I greenspace and aesthetic quality of the natural environment ! landscaped buffer with the majority of that area towards the I single-family dwellings . to the west. The x existing City stormwater pond will be renovated to improve the water quality and add ! capacity to accommodate the development. Several sites could be potential housing The proposed cluster developments. The City should development would consider residential development on these I provide 768 housing sites, only if a detailed plan were created that units within conforms to the design guidelines of Vision approximately 54 2001-2020, the City's comprehensive plan, acres on the north and the goals of the forthcoming Strategic side of Orange Housing Plan. Such a plan would be required Avenue, approximately to maximize the number of units, limit ; one unit per 3000sf, parking and impervious surfaces, and I the equivalent density preserve green space. of the zoning district The following sites should be considered for I one intensity greater future housing cluster development: Orange 1 than the adjacent R-5 and Daleton Avenues ; District. The plan From the north side of Orange Avenue i does this by between 24th and Granby Streets, to the I concentrating the south side of Daleton Avenue, there are nine j units within mid-rise parcels that span over 41 acres with only five ' buildings along an houses. The best point of access to most of urban street towards them is from Daleton Avenue, off of 24th !the center of the site, Street and uphill from Orange Avenue. This j preserving greenspace land is proposed for "mixed residential" in the ( at the perimeter. This future land use map. While the topography I also reduces the poses development challenges to this land, it ' impervious surface could be developed at a much higher density I area on the site. while still preserving green space as a natural I buffer along Orange Avenue. 1 The future land use plan from the CityPlan2040 designates the various parts of this approximately 57-acre property for commercial corridor.. mixed residential, 9 general residential, and industrial use. Although, the development proposed does not include the least and most intensive uses within the mixture of uses proposed, it does contain the more moderately intensive commercial corridor and mixed residential components which forms an appropriate transition between the commercial corridor of Orange Avenue, general residential on western side of the development. and industrial on the northern and eastern side of the development that meets the overall principles found within the plan. Comments on Application: Planning Commission Work Session: Discussion by the Planning Commission in its work session considered technical corrections to the application, uses permitted, and the 2022 traffic study. The applicant submitted Amended Application No.1 to address concerns noted above. Interdepartmental Comments: General comments were provided from the Planning Building and Development department related to: stormwater design requirements, building and zoning subdivision requirements, and the permitting process. Public Comments: No comments received. Public Hearing: One person spoke in favor of the proposed amendment request, citing the benefit of increased people within the community and responsiveness of the developer to the community. Conclusions: The proposal to add a gasoline station use to the commercial area of the MXPUD development is a minor change to the overall scope of the 57-acre property and the previously noted conclusions remain applicable. Density: The proposed density is appropriate for a location along a major commercial corridor to the south and between single-family detached dwellings to the west and an intensively developed industrial area to the north and east. 10 Building Form: Sixteen 4-story buildings with approximately 48 dwelling units each form the residential phases of the development. The maximum building height at 60ft in height is an appropriate transition from the 35ft maximum height allowed in the residential area to the west and the unlimited height governed only by distance from adjoining residential properties of the industrial area to the north and east. The form is broken down through varying roof heights and projecting and recessing building planes. There is an easily recognizable and accessible primary entrance to each unit that faces the private street within the development. There are ample window openings that are vertically and horizontally aligned as depicted on the front building elevations. The materials proposed are structurally durable. Storm water: An existing stormwater facility exists in the center of the property. Planned maintenance on the facility and improvement of facility will be performed as part of the proposed development. The City administers a Stormwater Management Program for all new development. This program enforces performance standards for the volume and quality of post-construction runoff. Compliance of the stormwater management plan with these standards is assessed during Comprehensive Site Plan review process. Staff recommends that all water quality measures be addressed on-site in lieu of purchasing off-site credits during the development review process. Traffic: The Transportation Division has reviewed the zoning amendment proposal. concept plans. and Traffic Impact Analysis (TIA) provided during the 2022 rezoning. The Transportation Division concurs with the TIA findings and supports the public infrastructure improvements shown in the concept plans. The improvements, such as the sidewalks and crosswalks. turn lanes, and the traffic signal proposed by the developer will provide safer and more efficient passage for pedestrians and motorists alike. In particular, the traffic signal and re-alignment of Mecca Street will provide greater mobility for pedestrians and residents in the surrounding community proximal to the proposed traffic signal. In addition, including a Thru-Cut intersection provides the necessary geometry and signalization to effectively manage the additional traffic without creating an undue burden on the existing traffic patterns along Orange Avenue. This and other innovative intersection designs are favorable nationwide to preserve or improve capacity on high-volume roads where much more expensive options are no longer viable. 11 The additional traffic generated by the development utilizing Mason Mill Road and Manning Road is not anticipated to impact travel or oversaturate the existing street network. Therefore. per the TIA. no additional stop signs or traffic signals are warranted based on the additional anticipated traffic volumes. Additional reviews based on survey-level site plans are required to ensure that the above features meet City and State roadway standards. Therefore, configuration, alignment, or other details for the proposed infrastructure improvements may change based on future project reviews during the comprehensive development review process. Tree Canopy: The proposed tree canopy coverage of 1 5% in the residential portion of development and 10% in the commercial portion of the development would meet or exceed the minimum coverage that would be required under the proposed zoning district. Conclusions and Recommendations: The principal consideration is whether the proposal is consistent with the general principles within the City's comprehensive plan with respect to the proposed land use. The proposed addition of gasoline station as a use within the commercial areas MXPUD development plan is generally consistent with the City's planning and urban design principles. The development proposal will provide new neighborhood-focused commercial development and 768 new dwelling units on mostly undeveloped land that is located adjacent to an existing major commercial corridor. The comprehensive plan supports the idea of increased residential density around such corridors. The MXPUD development plan provides for an arrangement of buildings. parking, and access that is responsive to the many challenges of the site. The Planning Commission supports the proposed zoning amendment request and recommends approval. • Frank C. Martin, Ill, Chair City Planning Commission Enclosure: Attachment A, Zoning District Map 12 Distribution: Dr. Lydia Pettis Patton. Interim City Manager Sam Roman, Assistant City Manager Angela O'Brien, Assistant City Manager Chris Chittum, Acting Assistant City Manager Jillian Papa Moore, Acting Director of Planning Building and Development R. Wayne Leftwich.. Jr., Planning Manager Katharine Gray, Planning Commission Agent Timothy Spencer, City Attorney Laura Carini, Deputy City Attorney Daniel Cyrus, TPB Enterprises, LLC Ben Crew, Balzer & Associates, Inc. 13 Q 1C:G61L 11 Q Q� d. 1�C1 `? " �° ``c_k �' .090i- c -y.. O N c4� "4 ' 4> • Y gu 'r'' o ��> N�r1 ,sue! 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All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be available for review online at https://roanokeva.gov/2019/Commissions, may be obtained digitally by emailing planning(roanokeva.gov, and by visiting the Planning, Building, and Development Department, First Floor, Room 170, Municipal South,Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853-2541,by noon, July 5, 2024. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Planning Commission will hold a public hearing on July 8, 2024, at 1:30 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following applications. The applications are available for review online at https://roanokeva.gov/2019/Commissions, may be obtained digitally by emailing planning(roanokeva.gov, or by visiting the Planning, Building, and Development Department, First Floor, Room 170, Municipal South,Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke,Virginia. All persons wishing to address the Planning Commission must sign-up with the Secretary to the Planning Commission by emailing planning�uroanokeva.gov, by calling(540)853-1730, or signing up in person before the hearing. Speakers will be called in the order of which they registered. Written comments of interested persons will be received prior to the hearing by the Secretary to the Planning Commission at planning roanokeva.gov or in person at the hearing. Application by ABoone Real Estate, Inc. to (i) close by vacation an approximately 0.05 acre portion of Medmont Circle SW at the curve in the street being adjacent to Official Tax Map Nos. 5140123, 5140124, 5140125, and 5140126, for incorporation into the larger master plan; and (ii) to rezone the property located at 5093 Medmont Circle SW and 8 parcels addressed as 0 Medmont Circle SW, Official Tax Parcels 5130136, 5140121, 5140122, 5140123, 5140124, 5140125, 5140126, 5140127, and 5140128; and the portion of right-of-way to be vacated adjacent to Official Tax Map Nos. 5140123, 5140124, 5140125, and 5140126, from R-12, Residential District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design. The land use categories permitted in MXPUD include residential; accommodations and group living; commercial; industrial; warehousing and distribution; assembly and entertainment; public, institutional and community; transportation;utility; agricultural; and accessory, with a maximum density of one dwelling unit per 1,000 square feet of lot area. The comprehensive plan designates the property for general residential use. The proposed uses are dwellings in the form of townhouse buildings and other uses as noted on the Development Plan. Application by Orange Avenue Development, LLC,to amend the Planned Unit Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design for the property located at 2843, 2814, 0, 2838, 2828, 2842, and 2920 Orange Avenue NE; 2802 and 0 Daleton Road NE; 0 Scott Road NE; 2519, 2525, and 0 Manning Road NE; and the portion of right-of-way previously approved for vacation between Official Tax Map Nos. 7120208 and 7170201; bearing Official Tax Map Nos. 7070114, 7130104, 7130105, 7130106, 7130107, 7130108, 7130109, 7130113, 7130123, 7130121, 7130122, 7120208, and 7170201 (respectively). The zoning of the property will remain MXPUD, Mixed Use Planned Unit Development District, subject to the proposed Development Plan. The land use categories permitted in MXPUD include residential; accommodations and group living; commercial; industrial; warehousing and distribution; assembly and entertainment; public, institutional and community;transportation; utility; agricultural; and accessory, with a maximum density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property for commercial corridor, mixed residential, general residential, and industrial use. The proposed change adds gasoline station to the list of uses as noted on the PUD plan. Emily G. Clark, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matters on Monday, July 15, 2024, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, Fourth Floor, Room 450,Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. All persons wishing to address City Council may sign-up online at www.roanokeva.gov/council. In order to sign up, the form to speak before City Council may be accessed under the tab "Sign Up Form to Speak Before Council" on the left of the screen. Sign up forms must be received by noon on July 15, 2024. In the event the public hearing is conducted by electronic communication means due to the COVID-19 pandemic disaster, you will be notified by the City Clerk's Office. For further information, you may contact the Office of the City Clerk at(540)853-2541. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on July 10, 2024, at 1:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Fourth Floor, Room 450,Noel C. Taylor Municipal Building, 215 Church Avenue SW,Roanoke, Virginia, to consider the following application. The application is available for review online at https://roanokeva.gov/2019/Commissions, may be obtained digitally by emailing planning@roanokeva.gov, or by visiting the Planning, Building, and Development Department, First Floor, Room 170, Municipal South,Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. All persons wishing to address the Board of Zoning Appeals must sign-up with the Secretary to the Board of Zoning Appeals by emailing planning@roanokeva.gov,by calling(540)853-1730, or signing up in person before the hearing. Speakers will be called in the order of which they registered. Written comments of interested persons will be received prior to the hearing by the Secretary to the Board of Zoning Appeals at planning@roanokeva.gov or in person at the hearing. Application by Ben Johnson, for Hawks Point Properties, LLC, for property located at 439 Riverland Road SE,bearing Official Tax Map No. 4031110, zoned RM-2, Residential District, for a special exception pursuant to Section 36.2-311, Zoning, Code of the City of Roanoke (1979), as amended, to permit a homestay. Emily G. Clark, Secretary, City Board of Zoning Appeals The City of Roanoke provides interpretation at no cost for all public meetings,upon request. If you would like to request an interpreter, please let us know at least 24 hours in advance by calling(540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas, previa solicitud. Si usted desea solicitar un interprete,haganoslo saber con al menos 24 horas de antelacion por llamar (540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu (540) 853-1283. j4,L1 �� ,aLa.y jl j dLya �I J9L �°9°c uLWI�a�a �51 y I��"�9.a��SS'9�J8-" j-1 U t-.(540) 853-1283 us°.1*; li ��24 J91.1.- t e°1„0: /1044% CITY OF ROANOKE -Artie' OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA F.MCCOY,CMC CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk July 16, 2024 Ben Crew Balzer and Associates 1208 Corporate Circle Roanoke, Virginia 24018 Dear Mr. Crew: Enclosed is a copy of Ordinance No. 42981-071524 to (i) close by vacation an approximately 0.05 acre portion of Medmont Circle, S. W., at the curve in the street being adjacent to Official Tax Map Nos. 5140123, 5140124, 5140125, and 5140126, for incorporation into the larger master plan; and (ii) to rezone the property located at 5093 Medmont Circle, S. W., and 8 parcels addressed as 0 Medmont Circle, S. W., Official Tax Parcels 5130136, 5140121, 5140122, 5140123, 5140124, 5140125, 5140126, 5140127, and 5140128; and the portion of right-of-way to be vacated adjacent to Official Tax Map Nos. 5140123, 5140124, 5140125, and 5140126, from R-12, Residential District, to MXPUD, Mixed Use Planned Unit Development District. The above referenced measure was adopted by the Council of the City of Roanoke at the regular meeting held on Monday, July 15, 2024. Sincerely, Cecelia T. Webb, CMC Deputy City Clerk Enclosure pc: ABoone Real Estate, Inc. 3924 Electric Rd, SW, Suite A, Roanoke, VA 24018 Charlotte D. McCauley, 5105 Medmont Cir SW, Roanoke, VA 24018 Nicole L. Well, 3712 Keagy Rd SW, Roanoke, VA 24018 Forrest Roberson, 3718 Keagy Rd SW, Roanoke, VA 24018 Keagy Medmond, LLC, 3934 Electric Rd. SW, Suite A, Roanoke, VA 24018 Thomas E Wray & Margaret H Wray, 5110 Medmont Cir. SW, Roanoke, VA 24018 Matthew Morris, 2802 Brambleton Ave. SW, Roanoke, VA 24015 Trustees Leola Ball Flora Revocable Trust Agreement Et Als, 3801 Electric Rd, Roanoke, VA 24018 Nabin Dongol, 3672 Keagy Rd. SW, Roanoke, VA 24018 Matthew R. Goff, 3662 Keagy Rd. SW, Roanoke, VA 24018 Carl B. Flora, Et Als, 3801 Electric Rd, Roanoke, VA 24018 John A Carter Rental Properties, LLC, PO Box 12245, Roanoke, VA 24024 Lewis Gale Medical Center LLC C/P Ducharme McMillen & Associates, PO Box 80610, Indianapolis, IN 46280 City of Salem, Planning Department, 21 South Bruffery St., Salem, VA 24153 City of Salem, City Manager's Office, 114 N. Broad St., Salem, VA 24153 The Honorable Brenda Hamilton, Circuit Court Clerk Dr. Lydia Pettis Patton., Interim City Manager Andrea Trent, Acting Director of Finance Chris Chittum, Assistant City Manager Jillian Papa Moore, Deputy Director, Planning Building & Development Timothy Spencer, City Attorney Laura Carini, Senior Assistant City Attorney Kelvin Bratton, Director of Real Estate Valuation Luke Pugh, City Engineer Emily Clark, Secretary to the City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July 2024. No. 42981-071524. AN ORDINANCE to (i) close by vacation an approximately 0.05 acre portion of Medmont Circle S.W. at the curve in the street being adjacent to Official Tax Map Nos. 5140123, 5140124, 5140125, and 5140126, for incorporation into the larger master plan; and (ii) rezone the properties located at 5093 Medmont Circle, S.W. and 8 parcels addressed as 0 Medmont Circle, S.W.,bearing Official Tax Map Nos. 5130136, 5140121, 5140122, 5140123, 5140124, 5140125, 5140126, 5140127, and 5140128, and the portion of right-of-way to be vacated adjacent to Official Tax Map Nos. 5140123, 5140124, 5140125, and 5140126, from R-12, Residential District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design; and dispensing with the second reading of this ordinance by title. WHEREAS, Alexander Boone on behalf of ABoone Real Estate, Inc., has made application to the Council of the City of Roanoke, Virginia ("City Council"), to (i) close by vacation an approximately 0.05 acre portion of Medmont Circle S.W. at the curve in the street being adjacent to Official Tax Map Nos. 5140123, 5140124, 5140125, and 5140126, for incorporation into the larger master plan; and (ii) have the properties located at 5093 Medmont Circle, S.W. and 8 parcels addressed as 0 Medmont Circle, S.W., bearing Official Tax Map Nos. 5130136, 5140121, 5140122, 5140123, 5140124, 5140125, 5140126, 5140127, and 5140128, and the portion of right-of-way to be vacated adjacent to Official Tax Map Nos. 5140123, 5140124, 5140125, and 5140126, rezoned from R-12, Residential District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2-540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on July 15, 2024, after due and timely notice thereof as required by §36.2-540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed vacation of right-of-way and the rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require (i) the vacation of right-of-way and (ii) the rezoning of the subject property, and for those reasons, is of the opinion that the hereinafter described property should be (i) closed by vacation and (ii) rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The public right-of-way situated in the City of Roanoke, Virginia, and more particularly described as follows: Approximately 0.05 acre portion of Medmont Circle SW at the curve in the street being adjacent to Official Tax Map Nos. 5140123, 5140124, 5140125, and 5140126, for incorporation into the larger master plan be, and is hereby permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofar as City Council is empowered so to do with respect to the closed portion of the right-of-way, reserving however, to the City of Roanoke and any utility company or public authority, including, specifically, without limitation, providers to or for the public of cable television, electricity, natural gas, telephone service, or stormwater, an easement for sanitary sewer and water mains, television cable, electric wires, gas lines, telephone lines, stormwater facilities, and related facilities that may now be located in or across such public right-of-way, together with the right of ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to include the right to remove, without the payment of compensation or damages of any kind to the owner, any landscaping, fences, shrubbery, structure or any other encroachments on or over the easement which impede access for maintenance or replacement purposes at the time such work is undertaken; such easement or easements to terminate upon the later abandonment of use or permanent removal from the above-described public right-of-way of any such municipal installation or other utility or facility by the owner thereof 2. The applicant shall submit a subdivision plat to the Agent for the Planning Commission, receive all required approvals of, and record the plat with the Clerk of the Circuit Court for the City of Roanoke. Such plat shall combine all properties which would otherwise dispose of the land within the right-of-way to be vacated in a manner consistent with law, and retain appropriate easements for the installation and maintenance of any and all existing utilities that may be located within the right-of-way, including the right of ingress and egress. 3. The applicant shall, upon meeting all other conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are recorded in such Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the applicant, and the names of any other parties in interest who may so request, as Grantees, and pay such fees and charges as are required by the Clerk to effect such recordation. 4. The applicant shall, upon a certified copy of this ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia, where deeds are recorded in such Clerk's Office, file with the City Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. 5. If the above conditions have not been met within a period of one year from the date of the adoption of this ordinance, then such ordinance shall be null and void with no further action by City Council being necessary, unless extended by the Agent for the Planning Commission for an additional six months prior to the end of the one year period. 6. Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended,be amended to reflect that the properties located at 5093 Medmont Circle, S.W. and 8 parcels addressed as 0 Medmont Circle, S.W., bearing Official Tax Map Nos. 5130136, 5140121, 5140122, 5140123, 5140124, 5140125, 5140126, 5140127, and 5140128, and the portion of right-of-way to be vacated adjacent to Official Tax Map Nos. 5140123, 5140124, 5140125, and 5140126, be rezoned from R-12, Residential District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design, as set forth in the Zoning Amendment Application No. 3 dated June 25, 2024. 7. Pursuant to the provisions of §12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: i y Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 1 5, 2024 Subject: Application by ABoone Real Estate, Inc. to (i) close by vacation an approximately 0.05 acre portion of Medmont Circle SW at the curve in the street being adjacent to Official Tax Map Nos. 51401 23, 51401 24. 5140125, and 5140126. for incorporation into the larger master plan; and (ii) to rezone the property located at 5093 Medmont Circle SW and 8 parcels addressed as 0 Medmont Circle SW, Official Tax Parcels 5130136 , 5140121 , 5140122, 5140123, 51401 24. 51401 25. 5140126, 51401 27, and 5140128; and the portion of right-of-way to be vacated adjacent to Official Tax Map Nos. 5140123. 5140124, 5140125, and 5140126, from R-12. Residential District. to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure. site access. and building design. Staff Recommendation: By a vote of 5-0, with Commissioners P. Smith and S. Terry-Cabbler absent, the Commission recommends approval of the zoning amendment request; finding that the Amended Application No.3 is consistent with the general principles within the City's Comprehensive Plan, Greater Deyerle Neighborhood Plan, and the Zoning Ordinance as the subject property will be developed and used in a manner appropriate to the surrounding area. The recommendation for approval is subject to the conditions in Attachment B for the vacation of said portion of Medmont Circle SW at the curve in the street being adjacent to Official Tax Map Nos. 51401 23, 5140124. 5140125, and 5140126. Application Information: Request: Street/Alley Closure by Vacation Rezoning to Planned Unit Development Owners: John Carter. John A. Carter Rental Properties. LLC Alexander Boone, Keagy Medmont, LLC Applicant: Alexander Boone, ABoone Real Estate. Inc. Agent: Ben Crew. Balzer & Associates, Inc. City Staff Person: Katharine Gray. Principal Planner Address: Street/Alley Closure by Vacation: i) approximately 0.05 acre portion of Medmont Circle SW at the curve in the street being adjacent to Official Tax Map Nos. 5140123. 5140124. 5140125, and 5140126. for incorporation into the larger master plan Rezoning: 5093 Medmont Circle SW and 8 parcels addressed as 0 Medmont Circle SW. Official Tax Parcels 51 301 36, 5140121 . 5140122, 5140123, 5140124, 5140125, 5140126. 51401 27, and 5140128: and the portion of right-of-way to be vacated adjacent to Official Tax Map Nos. 5140123, 5140124, 5140125, and 5140126 Official Tax Nos: 51 301 36 , 5140121 , 5140122, 5140123. 5140124, 5140125, 5140126. 5140127. and 5140128 Site Area: +/-3.51 acres Relevant Plans: City Plan 2040 Greater Deyerle Neighborhood Plan Proposed Land Use: Dwellings in the form of townhouse buildings and other uses as noted on the Development Plan Future Land Use: General residential Filing Date: Original Application: December 26, 2024 Amended Application No. 1 : January 1 9, 2024 Amended Application No. 2: May 17. 2024 Amended Application No. 3: June 25, 2024 Public Notification and Outreach: • Roanoke Times Legal Advertisement (runs twice) Required Public Notice - • Letters to Property owners abutting subject State of Virginia Code t property (includes across street/alley) • Direct notice by mail includes neighboring localities if applicable Required Public Notice • Posting a sign on the subject property with City of Roanoke Zoning hearing date and contact for additional Code information PBD Outreach Beyond ! • Posting applications applications received 2 State/City Code are posted on the PBD Board & Commission Requirements page.. providing instant access to the full application and supporting documentation • CivicSend Notices - Email notification subscription to share information with citizens and stakeholders according to their preferences. Land Use Applications touch the inbox of subscribers at least 2 times - 1 ) Application filed; 2) Agenda and Staff Report Posting:: 3) Amended Information, if applicable • Neighborhood Leaders and Civic Stakeholders Email Notice - Direct email to leaders to share information; coincides with CivicSend Notices • CivicSend Notices for land use applications typically reach more than 1 ,800 subscribersH _.______ ____ _----- _ ---�---- • All applicants are strongly advised to PBD Recommended j discuss project with area neighborhood Applicant Outreach organizations and/or civic leagues and adjoining property owners and/or tenants • The applicant mailed notice of their plans Applicant Outreach to neighborhood residents and offered to meet with the neighborhood. Background: As noted in the Greater Deyerle Neighborhood Plan, this area of the City has gradually transitioned from a sparsely populated rural area in the 1950's to a low-density suburban community surrounded by commercial development on its edges. The approximately 3.5-acre property proposed for development is made up of nine parcels and right-of-way to be vacated located just south of a large regional medical center at and to the south of the intersection of Keagy Road SW and Medmont Circle SW. The property is vacant. Proposed Use/Development: The applicant proposes to develop townhouses on the approximately 3.5-acre property. At the curve in the street adjoining Official Tax Map Nos. 5140123, 5140124. 51401 25, and 5140126, a small portion of the existing right-of-way for Medmont Circle is requested to be vacated for incorporation into the larger master plan. The plan proposes 24 townhouse units with 4 units facing Keagy Road and 20 units facing Medmont Circle. The units range in size, with footprints from 3 approximately 20 by 46 feet to 25 by 60 feet. The plan requires substantial conformity to design standards regulating size by height, width, length: roof pitch. style, and material: front porches: percentage of window and door openings on street facing facades: and siding material. As part of the development, Medmont Circle SW would be widened by the developer to a width recommended by the City.s Street Design Guidelines with planting strips with trees and sidewalk constructed on both sides along the length of the Medmont Circle and Keagy Road frontage. The level of improvements more than offsets any costs of the property to be vacated. The development plan limits the building placement and form, site development, and use of the property to particular residential uses. The development would also be subject to the supplemental regulations and development standards of the zoning ordinance, some of which are reflected in the development plan. Considerations: Compatibility with Surrounding Land Uses: This property is located along a collector street just south of a large regional hospital surrounded by medical clinics with less intensive residential uses to the east, south, and west. Existing land uses reflect those zoning designations: Zoning District Land Use North I HBD, Highway Business District Hospital:: medical clinics South R-1 2, Residential District Vacant, and Single-unit detached dwellings East R-1 2; Residential District ' Single-unit detached dwellings West R-12, Residential District 1 Single-unit detached dwellings Staff finds the proposed development an appropriate transition between the large regional center to the north and the less intensive land uses to the south that exist today. Applicability/Appropriateness of Proposed Zoning District: The development would be subject to the standards of the MXPUD, Mixed Use Planned Unit Development, district and supplemental regulations and development standards of the zoning ordinance. In a Planned Unit Development District, many of the dimensional regulations and land uses are defined by the PUD development plan. The proposed development plan displays the required information through graphics and text and on exhibit b, including design standards and building elevations. 4 Availability of Other Property: There are no other available properties of comparable size in the immediate vicinity that are zoned to permit this type of development. Consistency with Comprehensive Plan: City Plan 2040 advocates development of higher density residential uses along commercial corridors. The site is situated along a collector street with a mixture of commercial and residential uses just south of a large regional hospital system. The hospital area to the north is intensively developed. The residential areas surrounding the property to the east, south. and west permit dwelling unit density at 1 -3 dwelling units per lot with a minimum lot size of 8,000sf. The proposed townhouses would have a dwelling unit density of 1 unit per 6,370sf. Relevant policies and action items in the comprehensive and neighborhood plan include: I Policy/Action Plan i Applicability Big Ideas: Comprehensive The proposed Category 1 : Physical Development of Our Plan', Big Ideas development provides Community a wider range of Complete Neighborhoods housing options Every neighborhood should offer a wide range through townhouse of housing options within or in close dwellings in an area proximity to commercial areas that provide i appropriate for higher services, retail, and restaurants: schools and I density residential child care, places of worship; and parks and I uses along a collector open space. These complete neighborhoods I street adjacent to a are served and connected by an effective 1 large regional center multimodal transportation system. Ito the north. Livable Built Environment The proposed Priority One: Growth Through Preservation I development provides and Context Sensitive Design I townhouses at the Policy 1 : Encourage development, ! northernmost portion redevelopment, and revitalization through I of a neighborhood preservation and context sensitive design I adjacent to a large Action Items: regional medical • Proposed development (infill center. The nearest development, alterations. renovations, and i houses average 76 additions) should create or enhance a I feet in width and the distinctive character that relates well to I closest townhouse the surrounding community I groupings are 100 feet • Allow multiunit and cluster housing types 1 in width with a that are compatible in scale and character ! percentage and with detached single-family homes I traditional patterning : of windows and doors ' CityPlan2040. City of Roanoke. 2020 z Greater Deyerle Neighborhood Plan City of Roanoke,_,2006 5 , Policy/Action Plan Applicability I on street facing facade reflective of the residential use. Livable Built Environment I The plan requires Priority Seven: Complete Streets I curb, gutter, planting Roanoke recognizes the need for streets that strip with street trees, are safe for all users. Policies for this priority i and sidewalk along the focus on improved infrastructure and : Medmont Circle and education on all modes of transportation, Keagy Road frontages. such as bicycling and walking. Policy 2: Improve pedestrian systems Require sidewalk construction or t replacement along streets and for circulation between buildings and activity 1 , areas as part of all development projects, unless scale is minimal Improve pedestrian systems through I planting shade trees, adding pedestrian f scale lights, and street furniture 1 City Design I The proposal allows Suburban Neighborhoods the established Design principles: , neighborhood to New development should incorporate urban I maintain its overall neighborhood principles rather than replicate residential character suburban principles. 1 while increasing 1 housing options in the Proposed development (infill development, , form of townhouses at alterations, renovations, and additions) I the northernmost end should create or enhance a distinctive I of the neighborhood. character that relates well to the surrounding j The setbacks reflect community through setbacks, scale, massing. 1 those required in the primary entrances facing streets, ample I Rl 2 District and the window openings, durable materials, and I placement, scale, architectural detailing. I massing, entrance Residential buildings should have I location and window consistent setbacks from the street. 1 openings, and Two-family and multifamily buildings 1 detailing of the built should be of similar scale to the residential I form reflect the housing that surrounds it: while such I residential character of housing near the neighborhood centers I that permitted in the and corridors may be larger in scale. 1 neighborhood. All streets should have sidewalks and should be I Pedestrian lined with trees between the sidewalk and the i accommodations are street. On-street parking should be encouraged included along rather than having each lot contain its own 1 Medmont Circle and parking. Where off-street parking is provided, it Keagy Road with street should be located to the rear of the lot; trees between the driveways and garages should be located to the E sidewalk and the side or rear of buildings. I street. On-street 6 Policy/Action Plan E Applicability ; parking can occur on the side of the street with fewer driveways. I Residential Development Policies: Neighborhood j The proposed New development: New development Plan2 development of this should be well-planned and use limited topographically land resources wisely. Infrastructure should challenging site fills be installed in conjunction with new lout the long vacant development, including street northernmost portion improvements to address added traffic. = of the neighborhood Infill development: Infill development adjacent to Keagy should be aesthetically and functionally ! Road with compatible with its existing context of ! townhouses. The adjoining development. = placement. scale, Housing Clusters: Support the rezoning of 1 massing, and detailing vacant or underutilized large sites for reflect the residential mixed density housing provided that it is nature of the existing consistent with the design guidelines of • neighborhood while Vision 2001-2020, preserves some green using this remaining space to buffer existing development, and i portion of land minimizes environmental impacts. ! efficiently, manages I stormwater with a I detention basin below ' the development, and includes street improvements to Iaddress the added ►vehicular traffic and on-street parking while providing safe pedestrian 1 accommodations. Comments on Application: Planning Commission Work Session: Discussion by the Planning Commission in its work session considered outreach to the community. technical corrections to the application. uses permitted. development standards for buildings. streetscape improvements, and corrections needed within the application to reflect zoning requirements. The applicant submitted Amended Application No.1 , 2. and 3 to address most concerns noted above. 7 Interdepartmental Comments: General comments were provided from the Western Virginia Water Authority. Fire department, and the Planning Building and Development department related to: water and sewer availability, fire code standards. building and zoning subdivision requirements. and the permitting process. Public Comments: Public comment has focused on lack of public notice, lack of property being offered for sale publicly, disruption to the tight-knit community. proposed dwellings not matching the existing single-unit detached dwelling on large lot character of the existing neighborhood, lower property values. added traffic on Medmont Circle, increased stormwater, reduction in green space. and increase in dwellings increasing liability for the private lake in the neighborhood. Public Hearing: Public comment was primarily opposed and focused on protecting single-unit detached homeownership neighborhoods, the need for a wider street, added traffic and parking on Medmont Circle, negative impacts on the community during construction, existing stormwater issues within the neighborhood, increased stormwater, reduction in green space. potential wetlands at the edge of the development, and the increase in dwellings increasing liability for the owners of the private lake in the neighborhood. Public comment in favor of the proposal focused on the dire need for housing within the City of Roanoke, particularly missing middle housing. Commissioners discussed: the review process regarding appropriate street width for the proposed development. whether liability for the lake is part of zoning consideration, the permitting process for wetlands, and whether brick facades are required. Conclusions: Density: The proposed density of dwelling units is appropriate for a location at the northmost portion of the neighborhood along a collector street and across from a large regional medical center to the north. Building Form: Six townhouse groupings with a total of 24 dwelling units are located at Keagy Road and on Medmont Circle. The maximum building height at 35ft matches the 35ft maximum height allowed in the neighborhood. 8 The townhouse unit groupings range in width from 75ft to 125ft wide with most groups 100ft wide. The individual footprints within each grouping range from approximately 20 by 46 feet to 25 by 60 feet. There is an easily recognizable and accessible primary entrance to each unit that faces the private street within the development. There are ample window openings that are vertically and horizontally aligned as depicted on the front building elevations. The forms and materials proposed are residential in nature. Stormwater: The plan proposes a stormwater facility at the southernmost end of the property. The City administers a Stormwater Management Program for all new development. This program enforces performance standards for the volume and quality of post-construction runoff. Compliance of the stormwater management plan with these standards is assessed during Comprehensive Site Plan review process. Staff recommends that all water quality measures be addressed on-site in lieu of purchasing off-site credits during the development review process. Traffic: The Transportation Division has reviewed the zoning amendment proposal and supports the public infrastructure improvements shown in the development plan. The improvements, such as the 26-feet wide street section with curb, gutter, and sidewalk, will provide safer and more efficient passage for pedestrians and motorists alike. The additional traffic generated by the development utilizing Medmont Circle SW is not anticipated to oversaturate the existing street network. Additional reviews based on survey-level site plans are required to ensure that the above features meet City and State roadway standards. Therefore, configuration, alignment, or other details for the proposed infrastructure improvements may change based on future project reviews during the comprehensive development review process. Tree Canopy: The proposed tree canopy coverage of 20% in the development would exceed the minimum coverage that would be required under the proposed zoning district and match the minimum coverage required in the current R-12. Residential District. Conclusions and Recommendations: The principal consideration is whether the proposal is consistent with the general principles within the City's comprehensive plan with respect to the proposed land use. The proposed MXPUD development plan is generally consistent with the City's planning and urban design principles. 9 The development proposal will provide 24 new dwelling units on undeveloped land at the northernmost edge of a neighborhood adjacent to a collector street across from a large regional healthcare center and nearby commercial center. The comprehensive plan supports the idea of increased residential density and housing types in all neighborhoods and especially in this type of area. The MXPUD development plan provides for an arrangement of buildings, parking, and access that is responsive to the many challenges of the site. The Planning Commission supports the proposed rezoning and recommends approval. Frank C. Martin, Ill, Chair City Planning Commission Enclosure: Attachment A, Zoning District Map Attachment B. Right-of-Way Vacation Conditions Distribution: Dr. Lydia Pettis Patton, Interim City Manager Sam Roman, Assistant City Manager Angela O'Brien, Assistant City Manager Chris Chittum, Acting Assistant City Manager Jillian Papa Moore, Acting Director of Planning Building and Development R. Wayne Leftwich, Jr., Planning Manager Katharine Gray. Planning Commission Agent Timothy Spencer, City Attorney Laura Carini, Deputy City Attorney John Carter, John A. Carter Rental Properties, LLC Alexander Boone. ABoone Real Estate. Inc. Ben Crew. Balzer & Associates, Inc. 10 Q m a � . , #,eA &n ' u,_. SO,oti•g > ,.< 3, ' COIZ�iS # �g###### -,c, II_ ' 7 P# • # # ► 4.4###4144404## 40 v) 1 µ ##r # ,�!11,V44.1,4 €,t41125''i! # i##. 01 0 .# #i+►' i #ems# s;a ;2 i* •## ,tlks*♦ #####*, , 513e136 r car 513011L1 �0 c. R VR gy, BARNH ._ l #4l zE� v� 5130214 51 2ti7 51 3D1t?3 .-< ,'fie- c t1,0CLS , ` 5110213 5130206 513{; /' Cz;t��.ts r 212 11 ._ [ 51 30205, ,eta, + • 1 F' - _ a. _ 4 >, .> .> e+e C d G fl N N a D V rn � year, 00 07 iv: ,e 1 S- 8 g O y ° 0 t!9 LA cci a d _J m c w Ec n O GS Q LL r ,� Qi = tV IA ty c i m Y 5 c a y t� u. a a �a c O Cl) ►� a d N N o m - m a o: �, S x x x O— Y/ r a+ P. ,— — C a4) O c c c c y .-1, x - es. cm P 1 1 * ai t/ N 8 O O m O C. ..-ea ft, ,- g a U E c c am 0 5 z a o m z N n c v Fes' •= C a° U n o a x X ,, cs tr <aa , c� u. `s Q - Z i0 is eN- . , a 0 0 U o N z z al- 2 2 th th ,r th DC CC CL C x m y z ova I a s 11 11 �! © �: e O in in ck O — N in Attachment B Right-of-Way Vacation Conditions: 1 . Upon meeting all conditions to the granting of the application. the applicant shall deliver a certified copy of this ordinance for recordation to the Clerk of the Circuit Court of Roanoke. Virginia, indexing the same in the name of the City of Roanoke. Virginia.. as Grantor, and in the name of the petitioner. and the names of any other parties in interest who may so request, as Grantees. The applicant shall pay such fees and charges as are required by the Clerk to effect such recordation. 2. Upon recording a certified copy of this ordinance with the Clerk of the Circuit Court of the City of Roanoke, Virginia, the applicant shall file with the Engineer for the City of Roanoke. Virginia. the Clerk's receipt. demonstrating that such recordation has occurred. 3. The applicant shall submit a subdivision plat to the Subdivision Agent, receive all required approvals thereof, and record the plat with the Clerk of the Circuit Court for the City of Roanoke. Such plat shall combine all properties which would otherwise dispose of the land within the right-of-way to be vacated in a manner consistent with law, and retain appropriate easements for the installation and maintenance of any and all existing utilities that may be located within the right-of-way, including the right of ingress and egress. 4. If the above conditions have not been met within a period of twelve (12) months from the date of the adoption of this ordinance, then such ordinance will be null and void with no further action by City Council being necessary. unless extended by the Planning Commission Agent for an additional six (6) months prior to the end of the twelve (1 2) month period. 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All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be available for review online at https://roanokeva.gov/2019/Commissions, may be obtained digitally by emailing planning droanokeva.gov, and by visiting the Planning, Building, and Development Department, First Floor, Room 170, Municipal South, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853-2541,by noon, July 5, 2024. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Planning Commission will hold a public hearing on July 8, 2024, at 1:30 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following applications. The applications are available for review online at https://roanokeva.gov/2019/Commissions, may be obtained digitally by emailing planning( roanokeva.gov, or by visiting the Planning, Building, and Development Department, First Floor, Room 170, Municipal South,Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. All persons wishing to address the Planning Commission must sign-up with the Secretary to the Planning Commission by emailing planning a;roanokeva.gov, by calling(540)853-1730, or signing up in person before the hearing. Speakers will be called in the order of which they registered. Written comments of interested persons will be received prior to the hearing by the Secretary to the Planning Commission at planning t,roanokeva.gov or in person at the hearing. Application by ABoone Real Estate, Inc. to (i) close by vacation an approximately 0.05 acre portion of Medmont Circle SW at the curve in the street being adjacent to Official Tax Map Nos. 5140123, 5140124, 5140125, and 5140126, for incorporation into the larger master plan; and (ii) to rezone the property located at 5093 Medmont Circle SW and 8 parcels addressed as 0 Medmont Circle SW, Official Tax Parcels 5130136, 5140121, 5140122, 5140123, 5140124, 5140125, 5140126, 5140127, and 5140128; and the portion of right-of-way to be vacated adjacent to Official Tax Map Nos. 5140123, 5140124, 5140125, and 5140126, from R-12, Residential District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design. The land use categories permitted in MXPUD include residential; accommodations and group living; commercial; industrial; warehousing and distribution; assembly and entertainment; public, institutional and community; transportation; utility; agricultural; and accessory, with a maximum density of one dwelling unit per 1,000 square feet of lot area. The comprehensive plan designates the property for general residential use. The proposed uses are dwellings in the form of townhouse buildings and other uses as noted on the Development Plan. Application by Orange Avenue Development, LLC, to amend the Planned Unit Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design for the property located at 2843, 2814, 0, 2838, 2828, 2842, and 2920 Orange Avenue NE; 2802 and 0 Daleton Road NE; 0 Scott Road NE; 2519, 2525, and 0 Manning Road NE; and the portion of right-of-way previously approved for vacation between Official Tax Map Nos. 7120208 and 7170201; bearing Official Tax Map Nos. 7070114, 7130104, 7130105, 7130106, 7130107, 7130108, 7130109, 7130113, 7130123, 7130121, 7130122, 7120208, and 7170201 (respectively). The zoning of the property will remain MXPUD, Mixed Use Planned Unit Development District, subject to the proposed Development Plan. The land use categories permitted in MXPUD include residential; accommodations and group living; commercial; industrial; warehousing and distribution; assembly and entertainment; public, institutional and community; transportation; utility; agricultural; and accessory, with a maximum density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property for commercial corridor, mixed residential, general residential, and industrial use. The proposed change adds gasoline station to the list of uses as noted on the PUD plan. Emily G. Clark, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid matters on Monday, July 15, 2024, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. All persons wishing to address City Council may sign-up online at www.roanokeva.gov/council. In order to sign up, the form to speak before City Council may be accessed under the tab "Sign Up Form to Speak Before Council" on the left of the screen. Sign up forms must be received by noon on July 15, 2024. In the event the public hearing is conducted by electronic communication means due to the COVID-19 pandemic disaster, you will be notified by the City Clerk's Office. For further information, you may contact the Office of the City Clerk at (540)853-2541. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on July 10, 2024, at 1:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following application. The application is available for review online at https://roanokeva.gov/2019%Commissions, may be obtained digitally by emailing planning(iuroanokeva.gov, or by visiting the Planning, Building, and Development Department, First Floor, Room 170, Municipal South, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. All persons wishing to address the Board of Zoning Appeals must sign-up with the Secretary to the Board of Zoning Appeals by emailing planning((uroanokeva.gov,by calling(540)853-1730, or signing up in person before the hearing. Speakers will be called in the order of which they registered. Written comments of interested persons will be received prior to the hearing by the Secretary to the Board of Zoning Appeals at planning(y,roanokeva.gov or in person at the hearing. Application by Ben Johnson, for Hawks Point Properties, LLC, for property located at 439 Riverland Road SE,bearing Official Tax Map No. 4031110, zoned RM-2, Residential District, for a special exception pursuant to Section 36.2-311, Zoning, Code of the City of Roanoke (1979), as amended, to permit a homestay. Emily G. Clark, Secretary, City Board of Zoning Appeals The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would like to request an interpreter, please let us know at least 24 hours in advance by calling (540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas, previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por llamar(540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu (540) 853-1283. jI �o)lit�l��LsALL';�jl.0 y 4.4y, 3&I�j�1 ° oc uL�J�4-alb (.51 c�.�1 � �" `� �4_Ss39 �� u1 UU Lo(540) 853-1283 u5 )1 24 LI:B.1.1..i1).t, PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of these matters. Any applications will be available for review online at https://roanokeva.gov/2019/Commissions, may be obtained digitally by emailing planning@roanokeva.gov, by visiting the Planning, Building, and Development Department, First Floor, Room 170, Municipal South, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. If you are a person with a disability who needs accommodations for any public hearings advertised herein, please contact the City Clerk's Office, (540)853-2541,by noon, June 7, 2024. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke Planning Commission will hold a public hearing on June 10, 2024, at 1:30 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following applications. The applications are available for review online at https://roanokeva.gov/2019/Commissions, may be obtained digitally by emailing planning@roanokeva.gov, or by visiting the Planning, Building, and Development Department, First Floor, Room 170, Municipal South, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia All persons wishing to address the Planning Commission must sign-up with the Secretary to the Planning Commission by emailing planning@roanokeva.gov, by calling(540)853-1730, or signing up in person before the hearing. Speakers will be called in the order of which they registered. Written comments of interested persons will be received prior to the hearing by the Secretary to the Planning Commission at planning@oanokeva.gov or in person at the hearing. Application by ABoone Real Estate, Inc. to (i) close by vacation an approximately 0.05 acre portion of Medmont Circle SW at the curve in the street being adjacent to Official Tax Map Nos. 5140123, 5140124, 5140125, and 5140126, for incorporation into the larger master plan; and (ii) to rezone the property located at 5093 Medmont Circle SW and 8 parcels addressed as 0 Medmont Circle SW, Official Tax Parcels 5130136, 5140121, 5140122, 5140123, 5140124, 5140125, 5140126, 5140127, and 5140128; and the portion of right-of-way to be vacated adjacent to Official Tax Map Nos. 5140123, 5140124, 5140125, and 5140126, from R-12, Residential District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies uses, location of buildings and infrastructure, site access, and building design. The land use categories permitted in MXPUD include residential; accommodations and group living; commercial; industrial; warehousing and distribution; assembly and entertainment; public, institutional and community; transportation; utility; agricultural; and accessory, with a maximum density of one dwelling unit per 1,000 square feet of lot area. The comprehensive plan designates the property for general residential use. The proposed uses are dwellings in the form of townhouse buildings and other uses as noted on the Development Plan. Application by South Creek Development, LLC, to rezone property located at 3731 and 3715 Shenandoah Ave NW and two parcels addressed as 0 Shenandoah Ave NW; Official Tax Map Nos. 2730219, 2730221, 2730216, and 2730220, respectively; from R-7, Residential District, to RMF, Residential District, with a condition. The land use categories permitted in RMF include residential, accommodations and group living, commercial, utility, animal and agricultural, and accessory, with a maximum density of one dwelling unit per 1,000 square feet of lot area. The comprehensive plan designates the property for general residential use. The proposed use is dwellings in the form of large apartment buildings and other uses as specified on the development plan. Emily G. Clark, Secretary, City Planning Commission The City of Roanoke Board of Zoning Appeals will hold a public hearing on June 12, 2024, at 1:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia, to consider the following application. The application is available for review online at https://roanokeva.gov/2019/Commissions, may be obtained digitally by emailing planninggroanokeva.gov, or by visiting the Planning, Building, and Development Department, First Floor, Room 170, Municipal South, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. All persons wishing to address the Board of Zoning Appeals must sign-up with the Secretary to the Board of Zoning Appeals by emailing planning@roanokeva.gov, by calling(540)853-1730, or signing up in person before the hearing. Speakers will be called in the order of which they registered. Written comments of interested persons will be received prior to the hearing by the Secretary to the Board of Zoning Appeals at planning(/roanokeva.gov or in person at the hearing. Application by Edwin Cruz for property located at 2026 and 0 Rorer Avenue SW,bearing Official Tax Map Nos. 1312702 and 1312703, zoned I-1, Light Industrial District, for a special exception pursuant to Section 36.2-322, Zoning, Code of the City of Roanoke (1979), as amended, to permit an outdoor storage lot. Emily G. Clark, Secretary, City Board of Zoning Appeals City Council will hold a public hearing on the aforesaid matters on Monday, June 17, 2024, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, Fourth Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue SW, Roanoke, Virginia. All persons wishing to address City Council may sign-up online at www.roanokeva.gov/council. In order to sign up, the form to speak before City Council may be accessed under the tab "Sign Up Form to Speak Before Council" on the left of the screen. Sign up forms must be received by noon on June 17, 2024. In the event the public hearing is conducted by electronic communication means due to the COVID-19 pandemic disaster, you will be notified by the City Clerk's Office. For further information, you may contact the Office of the City Clerk at (540)853-2541. Cecelia F. McCoy, CMC, City Clerk The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would like to request an interpreter, please let us know at least 24 hours in advance by calling(540) 853-1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas pi blicas, previa solicitud. Si usted desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por llamar(540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu (540) 853-1283. Imo,,t ;.j.,Lo J ,.1JI ,ti�l � vlv j.1 4-1 je vl Us , ,c uL 4 aaa �l y ,..,I� �"J9`�>>433 J13§ u y j. iJ (540) 853-1283 ai.4.°JtA.y -Li iI J� ,c1-,.,24 J91 iai,l , I u y Cecelia Webb From: Ruth Visuete Perez Sent: Monday,July 8, 2024 8:24 AM To: Cecelia Webb; Emily Clark Subject: FW: [EXTERNAL] Opposition to Boone Rezoning involving Medmont Area From:JOHN L HARRIS III <jlharrisiii@cox.net> Sent:Sunday,July 7, 2024 6:58 PM To: Frank Martin <fmartin@hallassociatesinc.com>; karri.atwood@gmail.com; kevinberryroa@gmail.com; stc1911@gmail.com; sglenn75@gmail.com;jsmith@genedge.org; pdsmith@yapinc.org Cc:Sherman Lea <sherman.lea@roanokeva.gov>;Joseph L. Cobb<joseph.cobb@roanokeva.gov>; Stephanie Moon <stephanie.moon@roanokeva.gov>;Trish White-Boyd<trish.white-boyd@roanokeva.gov>; Peter Volosin <peter.volosin@roanokeva.gov>; Beverly Fitzpatrick<Beverly.Fitzpatrick@roanokeva.gov>; City Clerk <City.Clerk@roanokeva.gov> Subject: [EXTERNAL] Opposition to Boone Rezoning involving Medmont Area You don't often get email from jlharrisiii@cox.net. Learn why this is important CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Dear Planning Commission and Roanoke City Council: Once again I write to oppose the Boone Rezoning Application that comes before the Planning Commission and possibly the Roanoke City Council, this month. I ask that you vote no on this issue because of the negative impact it will have on one of Roanoke's fine neighborhoods. Please take time to visit our neighborhood and make your own informed decision! Thank you. Sincerely, John L Harris III MS DDS 5423 Medmont Circle SW Roanoke, VA 24018 jlharrisiii@cox.net i Cecelia Webb From: Ruth Visuete Perez Sent: Monday,July 8, 2024 8:24 AM To: Cecelia Webb Subject: FW: [EXTERNAL] Rezoning from R 12 Residential to MXPUD Mixed Use Planned Unit in Medmont Neighborhood From: dixcasa <dixcasa@cox.net> Sent:Sunday,July 7, 2024 12:24 PM To: PlanningBldDev planning<planning@roanokeva.gov>; Sherman Lea <sherman.lea@roanokeva.gov>; Joseph L. Cobb <joseph.cobb@roanokeva.gov>; Stephanie Moon<stephanie.moon@roanokeva.gov>;Trish White-Boyd <trish.white- boyd@roanokeva.gov>;Vivian Sanchez-Jones<vivian.sanchez-jones@roanokeva.gov>; Peter Volosin <peter.volosin@roanokeva.gov>; City Clerk<City.Clerk@roanokeva.gov> Subject: [EXTERNAL] Rezoning from R 12 Residential to MXPUD Mixed Use Planned Unit in Medmont Neighborhood You don't often get email from dixcasa@cox.net. Learn why this is important CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. We are writing as home owners residing on Medmont Cir SW to express strong opposition to this rezoning filed by John A Carter Rental Properties and ABoone Real Estate Inc. 1- The Medmont Neighborhood is and has been zoned single family since the 1960's. There are 48 homes on large lots, isolated in a small valley, in the middle of the city and it feels more rural than urban. There is a 5 acre lake fed by Barnhart Creek and the adjoining lot is owned by each of Medmont Resident's, all private property. We enjoy walks around the neighborhood circle with family members and our dogs. We 22 years ago purchased our home because of the community , the large wooded lot and the surprising privacy and convenience of the neighborhood. 2- The original parcel bought by Carter was planned for 8 single family patio homes, this in our opinion was obviously a better choice for Medmont, it would have blended into the character of the neighborhood better. " Due Diligence" was apparently applied to sell the lots as in previous descriptions. We are not sure exactly that definition, obviously no one was interested in buying the lots. Now another piece of property was purchased, so the original plan by ABoone has gone from building 17 townhomes to 24 townhomes. 3- This proposal will be adding 48 % more homes to our neighborhood. I count 16 new driveways, several are shared . I averaged by the plat submitted, the length of the road to be developed is less than 0.1 mile. The proposed widening of Medmont for Keagy Way is only 26 feet wide. Since Roanoke City seems to no longer have minimum parking, it is likely 24 homes will possibly have 50 extra cars and there will be on street parking. This will not allow for emergency vehicles to get through from Keagy Road. Where will the 2 trash receptacles for each home be placed on pick up day? Where will the school bus stops be? I would hope a traffic study would be done to decide if as planned, pedestrian and vehicular safety would be maintained. 4- Their are 2 entrances/exits into Medmont, Rt 419 and Keagy Rd. Both of these are already used as short cuts to Apperson Drive, also the speed limits are exceeded by most vehicles. Across the street from proposed Keagy Way is the large Lewis Gale Medical Center. Keagy Rd is highly trafficked and it is currently difficult to enter onto Keagy with speeding traffic and visibility is not good. Mr Boone has said 1 most new residents will only use Keagy Rd, how can anyone say that? We will have more traffic in front of our home, it's already a shortcut off of Rt 419. 5- Besides the traffic and possible safety issues of traffic and parking on the road, another concern is the increased storm water run off Currently there is a large run off from Keagy Rd though the empty field and the incline going down Medmont Cir. An article from the EPA stated pavement and rooftops in a city block generates 5 times more runoff than a woodland area of the same size. Currently the property has mature trees on one side and a grassy field on the other side. Behind our house we are having issues already with storm water runoff It is coming from a culvert built beneath Rt 419, it generates a very large amount of run off water that comes from Roanoke County. We have been in contact for years with Roanoke City Storm Water Management and not much has been done to rectify the problem. We aren't looking forward to more water run off since Roanoke City can't seem to get the run off behind our house contained. Also there has been a question of a wetland area in Medmont and how this project will have an environmental impact. 6- We have been told Keagy Way will have a Home Owners Association- HOA. How will Roanoke City and Residents of proposed Keagy Way protect current Medmont home owners of the very real liability of their residents trespassing onto Medmont Lake and its private surrounding property. Will the HOA have bylaws that address this issue? Will the HOA be funding the upkeep of the SWM proposed on the plat drawings ? Our research shows a SWM requires from an HOA a yearly budget of 12-35% depending on the size of the SWM. 7- From the Keagy Way plans there is no clubhouse or pool or walking trails or bike paths. This will have their residents looking to our current neighborhood to accomplish these things,possibly. Again real concerns for children moving there with bicycles and looking to explore Medmont Lake. 8- How will this proposed high density project affect our homes resale value? Mr Boone has stated his townhomes will sell for over$400,000 , how does this Zoning Reform/Exclusionary zoning removal by Roanoke City, work for people when they cannot afford these townhomes. Just because Roanoke City wants to open up acres of land for denser housing doesn't equal citizens being able to afford it . 9- We ask that City Planning members and Roanoke City Council members to come in person and get a look at how narrow , steep and curved this area of road is, the plans cannot show this accurately. We urge the Planning Commission and City Council to not change the zoning from R12 single family to MXPUD for all the reasons stated above. Thank you for your continued service and support for Roanoke City communities. Sincerely, Dixie and Jim Huff Medmont Cir SW, Roanoke, Va Sent t-om Yahoo Mail for iPaci 2 Cecelia Webb From: Ruth Visuete Perez Sent: Monday, July 8, 2024 8:21 AM To: Cecelia Webb; Emily Clark Subject: FW: [EXTERNAL] Medmont Rezoning Concerns Attachments: Pict jpg; Pic2.jpg; thumbnail jpg From: Charlotte McCauley<cdmccauley48@cox.net> Sent: Friday,July 5, 2024 2:53 PM To: Sherman Lea<sherman.lea@roanokeva.gov>;joseph.cob@roanokeva.gov; Stephanie Moon <stephanie.moon@roanokeva.gov>;Trish White-Boyd <trish.white-boyd@roanokeva.gov>; Vivian Sanchez-Jones <vivian.sanchez-jones@roanokeva.gov>; Peter Volosin<peter.volosin@roanokeva.gov>; City Clerk <City.Clerk@roanokeva.gov>; Beverly Fitzpatrick<Beverly.Fitzpatrick@roanokeva.gov>; bev.fitzpatrick@roanokeva.gov Subject: [EXTERNAL] Medmont Rezoning Concerns You don't often get email from cdmccauley48@cox.net.Learn why this is important CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. To the Roanoke City Council: I am opposed to the rezoning of property on Keagy Road, Medmont Circle, & Barnhart Drive. I am very concerned about the various problems that can be caused by building 24 townhomes in such a small area. Seven of these will be adjacent to my home &behind one of my neighbors. Some of my concerns include: 1. The lack of privacy for myself&my neighbors - Even if a six foot privacy fence is installed or trees planted which will take years to grow, these will not solve the problem because of the number of townhomes &their height. 2. The increase of water coming onto my property- There are already existing issues with rainwater& snowmelt currently, adding this many homes with more pavement & asphalt for water to runoff will only increase these flooding issues. See attached photos. Also, during construction there will most likely be an increase in water & soil runoff on the street. 3. Parking issues - New residents & their visitors will likely need to park in front of my yard & my neighbor's yard across the street due to limited parking for the townhomes. 4. Traffic concerns - Increased traffic & noise due to all the extra people living in & visiting the neighborhood. Emergency vehicles, sanitation trucks, & school buses having difficulty coming down the narrow street with townhome/visitors possibly needing to park on the street. 5. Medmont Lake Issues - As a homeowner & 1/51 part owner of the lake property, I am legally responsible for law suits involving any destruction or bodily harm if someone uses this private property illegally. My neighbors & I have many other concerns which will also be addressed to you through their emails & in person when we speak at the meeting. i Our neighborhood has always been diverse, inclusive, & welcoming. We care about & for each other, especially whenever needs arise. We're not trying to prevent new homes from being built, rather we are asking to keep the zoning as it stands in order to allow individual patio style homes to built & not 24 townhomes in that small area. These 24 townhomes in that small area equals almost half of the total 51 homes in our entire neighborhood. Fewer homes built in the proposed area will help prevent or lesson some of our concerns. The map you received showing where the 24 townhomes are proposed to be built does not show the incline of the steep hill entering Medmont, nor does it show other details that can only be understood if one views the property in person. I invite you to visit the property to better understand our neighborhood's concerns. Thank you for your time & consideration of our requests. Please vote against the rezoning proposal. Sincerely, Charlotte McCauley 5105 Medmont Circle 2 Cecelia Webb From: Ruth Visuete Perez Sent: Monday, July 8, 2024 8:19 AM To: Cecelia Webb; Emily Clark Subject: FW: [EXTERNAL] Mass Re-Zoning Ordinance & Medmont Rezoning From: Sandy Hamilton<shamilton@cwionline.net> Sent:Thursday,July 4, 2024 9:25 AM To: Peter Volosin<peter.volosin@roanokeva.gov>;Joseph L. Cobb<joseph.cobb@roanokeva.gov>; Stephanie Moon <stephanie.moon@roanokeva.gov>;Trish White-Boyd<trish.white-boyd@roanokeva.gov>; Mayor <mayor@roanokeva.gov>;vivian.sanchex-jones@roanokeva.gov; bfitzjr@cox.net; Lydia Patton <Lydia.Patton@roanokeva.gov> Cc:City Clerk<City.Clerk@roanokeva.gov> Subject: [EXTERNAL] Mass Re-Zoning Ordinance & Medmont Rezoning Some people who received this message don't often get email from shamilton@cwionline.net. Learn why this is important CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. TO: Members of Roanoke City Council FROM: Sandra P. Hamilton 1506 Eton Road, SW Roanoke, VA 24018 540-580-6879 SUBJECT: Mass Re-Zoning Ordinance & Medmont Rezoning As a long-time resident and concerned citizen of Roanoke City, I would like to address the perhaps unintended consequences of the proposed Mass Re-Zoning Ordinance and 24 townhomes being proposed for the Medmont area of Roanoke City. I would like to receive from each one of you a statement of where you stand on these two issues since the November election is imminent and voting on this issue is currently scheduled before the election. 1. Property Depreciation— New construction such as townhomes and duplexes, and vastly increased density in former single-family neighborhoods will depreciate property values and ultimately decrease Roanoke City tax revenue. 2. Loss of Quality of Life- Roanokers value the high quality of life in their residential areas. Purchase of a single-family home is perhaps the largest investment a family will ever make, and they expect their local government to protect that investment. 3. Unheard of Density-The amended density regulations set out in the Mass Ordinance cause disastrous and bizarre results which could not have been intended by City Council. For example, a two-acre lot is 87,120 square feet which at i 2500 square feet per dwelling would allow 34 dwelling units (8 townhome buildings with 4 dwellings each and one duplex). All 34 dwellings may be rental units, and depreciation of adjoining single-family homes will certainly occur. 4. Incompatible Uses-The Mass Zoning Ordinance permits incompatible uses by right-in-residential areas. These uses include all dwellings, "regional housing services", "community housing services", day-care home adult, day-care home child, family-day home, and various undefined home occupations, all without limits as to hours of operation. Permitting these and similar uses within residential districts causes damage to fine City neighborhoods. 5. Accessory Uses- An accessory dwelling unit is permitted in all residential districts, and accessory dwellings "shall not be considered in determining compliance with minimum lot area for each dwelling". These accessory-dwelling units may be for commercial uses, such as short-term rentals, without limit as to number of occupants, hours of operation and onsite parking requirements. 6. Parking Shortage- In allowing intense development of small City lots,the Mass Ordinance fails to consider necessary parking. There is already in short supply street parking; parking wars will become the norm. In addition, I cannot even imagine the inpact on parking with the addition of 24 townhomes in Medmont. 7. Loss of Critical Tree Coverage—It has been reported that the City has tree canopy coverage of 33%and has established a coverage goal of 40%. Roanoke's temperatures are already 2-3 degrees higher than adjoining localities, and intense development in residential areas and resulting loss of tree canopy coverage will only raise temperatures, thereby, increasing cooling costs which has the greatest impact on lower-income households. 8. Public Service Access- In the narrow streets of densely-developed neighborhoods, there will be vehicles on both sides of the street. With the new high density of dwellings allowed by the Mass Ordinance, limiting parking to one side is not a feasible alternative. I do not believe that issues like emergency vehicles, waste collection, City services, and school buses have been addressed. 9. Undemocratic- City staff has sold City Council an Ordinance that rezones without adequate notice to every residential property in the City. Moreover,the Ordinance is undemocratic as it authorizes interim members of City Council to make critical zoning decisions that should be made by the elected City Council. 10. City Council Owes a Duty to all Neighborhoods- Voters expect Council members to honor their fiduciary duty to protect neighborhoods in all quadrants of the City. Council should not blindly follow the lead of vastly-dissimilar cities such as Alexandria and Charlottesville. Roanoke City Council must act independently and quickly to rectify these rezoning plans. I am asking each of you to vote "NO" on this Mass Re-zoning Ordinance and the building of 24 new townhomes in Medmont. 2 Cecelia W ebb Ruth Visuete Perez From: Monday, July 8,2024 8.18 AM Sent Cecelia Webb To: FW:[EXTERNAL] Keagy Way - (Medmont)Townhouse Application Subject: Attachments: Keagy Way - Boone Development RO 7-2024.pdf From:Jeff Cutright<jcutright4@msn.com> Sent:Thursday,July 4, 2024 9:16 AM To: PlanningBldDev planning<planning@roanokeva.gov>; fmartin@hallassociatesinc.com Cc: Katharine Gray<Katharine.Gray@RoanokeVa.gov>; Emily Clark<emily.clark@roanokeva.gov>; Sherman Lea <sherman.lea@roanokeva.gov>;Joseph L. Cobb<joseph.cobb@roanokeva.gov>;Vivian Sanchez-Jones<vivian.sanchez- jones@roanokeva.gov>; beverly.fitzpatrick@roanoke.gov; City Clerk<City.Clerk@roanokeva.gov> Subject: [EXTERNAL] Keagy Way-(Medmont)Townhouse Application Some people who received this message don't often get email from jcutright4@msn.com. Learn why this is important CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Hon. Frank C. Martin, Ill Chair, Roanoke City Planning Commission Ms. Katharine Gray Ms. Emily G. Clark Hon. Sherman P Lea Jr., Mayor City of Roanoke Hon. Joseph L Cobb, Vice Mayor City of Roanoke Hon. Vivian Sanchez-Jones Member, Roanoke City Council Hon. Beverly T. Fitzpatrick, Jr. Member, Roanoke City Council Ms. Cecelia "Susie" F. McCoy Roanoke City Clerk Attached are my concerns with the proposed plan recently resubmitted to the Roanoke City Planning Comision. Although we realize the property in question known as Keagy Way will eventually be developed my concerns are with safety and some incorrect information on the signed application. The issue with the application is quite glaring in that the street is described as having a "45 degree sweeping turn". The fact is the turn is actually very close to a 90-degree turn. This incorrect information signed by the 1 ppi►cants and a professional engineer would application is misleading or i make one ncorrect? question as to what else in the a The second and bigger road theadb gger issue is with the proposed width drawing and described in the plan is to add o f the road. The to the existing road that does notcurb andgutter measure 22 feet wide. This makes the road nominally 25 feet wide inside the curbs. With s families, 24 units with single car driveways it is necessary to provide only temporary for deliveries, moving vans, and service street parking even if vehicles. According to the Roanoke City Retrofit Guidelines for nector streets the street needs to be nominally 29 feet between the curbsoo allow for two travel lanes and one parking lane. The 29-foot measurement allow between the curbs is also important to allow priority vehicles which are Fire Trucks and large service vehicles a lane if vehicles are parked on both sides of the street. Our neighbors in more recently build developments have streets at least 29 feet wide, so we are really concerned about this possible bottle neck in an emergency. Please reference above that this street includes not only a 90 degree turn and a 20-degree sloping hill. We would like to the plan reevaluated with corrected verbiage in the application and some consideration for the safety of the new and existing neighbors. Please read the attached for more information, diagrams, Roanoke City, and VDOT references. Thanks! Jeff Cutright - 540-989-6331 ASME - LMOA - WBAC 2 Cecelia Webb From: Ruth Visuete Perez Sent: Thursday,July 11, 2024 8:28 AM To: Cecelia Webb Subject: FW: [EXTERNAL] Re: Keagy Way - (Medmont)Townhouse Application From:Jeff Cutright<jcutright4@msn.com> Sent:Thursday,July 11, 2024 6:33 AM To: PlanningBldDev planning<planning@roanokeva.gov>; fmartin@hallassociatesinc.com Cc: Katharine Gray<Katharine.Gray@RoanokeVa.gov>; Emily Clark<emily.clark@roanokeva.gov>; Sherman Lea <sherman.lea@roanokeva.gov>;Joseph L. Cobb<joseph.cobb@roanokeva.gov>;Vivian Sanchez-Jones<vivian.sanchez- jones@roanokeva.gov>; beverly.fitzpatrick@roanoke.gov; City Clerk<City.Clerk@roanokeva.gov>; Adam Mastrangelo <adam.mastrangelo@cox.net> Subject: [EXTERNAL] Re: Keagy Way-(Medmont)Townhouse Application Some people who received this message don't often get email from jcutright4@msn.com. Learn why this is important CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Ms. Gray, Please send us the names of the connector streets in Roanoke City that were redeveloped to 25 feet wide. Please share the 25-foot-wide standard used for Keagy Way (Medmont). Thanks! Jeff ASME - LMOA - WBAC From:Jeff Cutright<icutright4@msn.com> Sent:Thursday,July 4, 2024 9:16 AM To:planning@roanokeva.gov<planning@roanokeva.gov>; fmartin@hallassociatesinc.com <fmartin@hallassociatesinc.com> Cc: katharine.gray@roanokeva.gov<katharine.grav@roanokeva.gov>; emily.clark@roanokeva.gov <emily.clark@roanokeva.gov>; sherman.lea@roanokeva.gov<sherman.lea@roanokeva.gov>; ioseph.cobb@roanokeva.gov<joseph.cobb@roanokeva.gov>;vivian.sanchez-jones@roanokeva.gov<vivian.sanchez- iones@roanokeva.gov>; beverlv.fitzpatrick@roanoke.gov<beverly.fitzpatrick@roanoke.gov>; clerk@roanokeva.gov <clerk@ roanokeva.gov> Subject: Keagy Way- (Medmont)Townhouse Application 1 Hon. Frank C. Martin, Ill Chair, Roanoke City Planning Commission Ms. Katharine Gray Ms. Emily G. Clark Hon. Sherman P Lea Jr., Mayor City of Roanoke Hon. Joseph L Cobb, Vice Mayor City of Roanoke Hon. Vivian Sanchez-Jones Member, Roanoke City Council Hon. Beverly T. Fitzpatrick, Jr. Member, Roanoke City Council Ms. Cecelia "Susie" F. McCoy Roanoke City Clerk Attached are my concerns with the proposed plan recently resubmitted to the Roanoke City Planning Comision. Although we realize the property in question known as Keagy Way will eventually be developed my concerns are with safety and some incorrect information on the signed application. The issue with the application is quite glaring in that the street is described as having a "45 degree sweeping turn". The fact is the turn is actually very close to a 90-degree turn. This incorrect information signed by the applicants and a professional engineer would make one question as to what else in the application is misleading or incorrect? The second and bigger issue is with the proposed width of the road. The road on the drawing and described in the plan is to add curb and gutter to the existing road that does not measure 22 feet wide. This makes the road nominally 25 feet wide inside the curbs. With 24 families, 24 units with single car driveways it is necessary to provide some street parking even if only temporary for deliveries, moving vans, and service vehicles. According to the Roanoke City Retrofit Guidelines for Connector streets the street needs to be nominally 29 feet between the curbs to allow for two travel lanes and one parking lane. The 29-foot measurement between the curbs is also important to allow priority vehicles which are Fire Trucks and large service vehicles a lane if vehicles are parked on both sides of the street. Our neighbors in more recently build developments have streets at least 29 feet wide, so we are really concerned about this possible bottle neck in an emergency. Please reference above that this street includes not only a 90 degree turn and a 20-degree sloping hill. 2 We would like to the plan reevaluated with corrected verbiage in the application and some consideration for the safety of the new and existing neighbors. Please read the attached for more information, diagrams, Roanoke City, and VDOT references. Thanks! Jeff Cutright - 540-989-6331 ASME - LMOA - WBAC 3 Ruth Visuete Perez From: Kenneth Harris <jbkenus2@gmail.com> Sent: Monday, July 15, 2024 4:45 AM To: City Clerk Subject: [EXTERNAL] Medmont's"Boonedoogle" zoning change request. [You don't often get email from jbkenus2@gmail.com. Learn why this is important at https://aka.ms/LearnAboutSenderldentification ] CAUTION:This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Dear City Council members: Aa a longtime resident of The Medmont subdivision, I ask you NOT to approve the Boone zoning change request before you on July 15,2024. Along with the previously listed safety and personal security concerns, parts of Medmont are in a Flood Zone. My home is; I have been flooded twice.There's no question that if Boone's zoning change request is allowed, his subsequent new home constructions will dramatically increase flood water runoffs in Medmont.The Boone buildout, if allowed,will ensure my home is flooded yet again.That Flood Zone buildout, to my understanding, is prohibited by FEMA. I humbly ask the Council to not allow Boone to continue to ravage Roanoke for his profit, regardless of community and citizen consequences. Appreciate your time and considerations. Ken Harris, 1555 Coral Ridge Road, Roanoke, 24018 Sent from my iPhone 1 Cecelia Webb From: Ruth Visuete Perez Sent: Monday,July 8, 2024 8:16 AM To: Cecelia Webb; Emily Clark Subject: FW: [EXTERNAL] Happy Fourth of July! (Rev.) From: KITTY COLEMAN <kitcole@aol.com> Sent:Thursday,July 4, 2024 9:00 AM To: City Clerk<City.Clerk@roanokeva.gov> Subject: [EXTERNAL] Happy Fourth of July! (Rev.) You don't often get email from kitcole@aol.com.Learn why this is important CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Good morning! As a resident of Medmont for almost 20 years,I wish to express my concerns and opposition to the proposed development of 24 townhouses just inside one of only two(2)entrances/exits into and out of our current 48-home neighborhood from Medmont Circle to Keagy Road.To illustrate the concerns of many neighbors in Medmont, I would invite members of the Planning Commission and City Council to drive through our Medmont neighborhood and note these access points. Health issues prevent me from attending the Planning Commission meeting(July 8) and City Council meeting(July 15);therefore, please accept this written email to register my strong opposition to the rezoning application of eight(8)lots which is required to develop the Master Plan proposed by ABoone Real Estate,Inc. My greatest concern with the Boone expansion is the traffic nightmare that will be created by a multi-year construction project that will severely clog Medmont Circle as vehicles attempt to exit the neighborhood to flow out onto Keagy Road. And,conversely,the construction project will impact traffic entering the neighborhood from Keagy Road into Medmont Circle. Heavy construction equipment will impede our neighbors attempting to enter and exit as they leave for work, shopping,appointments, etc. The normal traffic in our neighborhood has always included numerous lawn care trucks with flat beds loaded with lawn mowers and other equipment. Home renovation vehicles and vans are constantly entering and exiting our neighborhood,as well as the daily flow of postal and delivery services,school buses,City trash collection vehicles,utility vehicles,and guests to our homes. From what I understand,the actual road(Medmont Circle)on which these townhouses will be built is currently very narrow already. With the addition of sidewalks and driveways,I foresee a traffic nightmare with no solution. Since Alexander Boone has proposed older Medmont residents consider selling their homes to move into these townhomes,I'm sure he is well aware of the demographics of our existing neighborhood.We have many senior citizens,including myself,who I fear will totally lose the Keagy road access during construction. I personally find it dangerous to use the 419/Electric Road access if turning left when leaving the neighborhood.I cannot imagine how much worse it will be if we are avoiding Keagy Road access because of construction,to be lined up,waiting for traffic both ways on 419 to clear. Thank you to the Planning Commission and Roanoke City Council for listening to your constituency in considering our objections to this rezoning amendment and the proposed expansion of our neighborhood. Again,I hope you can drive through our neighborhood prior to next week's meetings.I think you will understand our concerns. Kitty Coleman Resident of Medmont Circle 1 Cecelia Webb From: Ruth Visuete Perez Sent: Monday,July 8, 2024 8:19 AM To: Cecelia Webb Subject: FW: [EXTERNAL] Boone Rezoning Application From: susan kirk<sookirk@cox.net> Sent:Thursday,July 4, 2024 11:13 AM To:fmartin@hallassociatesinc.com; karri.atwood@gmail.com; kevinberryroa@gmail.com; stc1911@gmail.com; sglenn75@g.mail.com;jsmith@genedge.org; pdsmith@yapine.org; Sherman Lea <sherman.lea@roanokeva.gov>; Joseph L. Cobb<joseph.cobb@roanokeva.gov>; Stephanie Moon<stephanie.moon@roanokeva.gov>;Trish White-Boyd <trish.white-boyd@roanokeva.gov>; Vivian Sanchez-Jones<vivian.sanchez-jones@roanokeva.gov>; peter.volosin@roava.gov Cc: PlanningBldDev planning<planning@roanokeva.gov>; Katharine Gray<Katharine.Gray@RoanokeVa.gov>; Emily Clark<emily.clark@roanokeva.gov>; City Clerk<City.Clerk@roanokeva.gov> Subject: [EXTERNAL] Boone Rezoning Application You don't often get email from sookirk@cox.net. Learn why this is important CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. I am writing to voice my opposition to the rezoning of Medmont subdivision to build 24 townhomes. The area is already congested at the Keagy Rd entrance. The addition of multiple unit homes will increase traffic and also cause excess wear and tear on an area that has always been single family housing. The construction itself will be disruptive to emergency vehicles that normally use Keagy Rd. There are numerous deer and other animals living in that area and as with any large building the environment will be affected. I urge you as a member of the city Planning Commission or as a member of City Council to vote no to this proposal. Susan Kirk Sent from Yahoo Mail for iPad 1 Mr. Mayor and Members of City Council, My name is Greg Danahy, and I am writing to you today on behalf of myself and my wife. Along with our daughter and son, we are members of the Deyerle neighborhood where we bought our home on South Lake Dr in 2021. We have come to love The Greater Deyerle neighborhood and are excited to see it grow. We have been Roanoke City citizens for almost a decade and have always appreciated the way in which it has evolved into an eclectic melting pot of diverse people, places and housing options. We have lived in apartments, and single-family homes alike, and have been grateful for the options Roanoke City has provided at different points in our life. The proposed development on Medmont Circle is one we believe will continue to provide diverse options for housing, inviting equally diverse neighbors into our lives. Additionally, the general shortage of housing within City limits demands developments of this nature. Considering the lack of housing overall, it's encouraging to see individuals continuing to choose to invest in our community here in Roanoke. I believe the development team to be one of the highest caliber, who will seek to stitch their vision into the existing neighborhood as seamlessly as possible. With the highest respect to those who may disagree with us, we would ask this Council to approve the rezoning of the corner of Medmont and Keagy Roady to allow for the installation of 24 new townhomes. Respectfully submitted, Greg Danahy 5305 Medmont Cir SW Roanoke,VA 24018-1120 July 15, 2024 BY EMAIL Hon. Sherman P Lea Jr., Mayor City of Roanoke sherman.lea=croanokeva.goy Hon. Joseph L Cobb,Vice Mayor City of Roanoke ioseph.cobb(a roanokeva.Qov Hon. Stephanie Moon-Reynolds Member. Roanoke City Council stephanie.moon.rvroariokeva.<v,ox Hon. Patricia White-Boyd Member, Roanoke City Council Irish.white-bov roanoko a.< (>y Hon. Vivian Sanchez-Jones Member, Roanoke City Council vivian.sanche jones ri roanokeva.��o Hon. Peter Volosin Member, Roanoke City Council peter.volosin r:roanokeva.gov Hon. Beverly T. Fitzpatrick, Jr. Member, Roanoke City Council beverly.fitzpatrick'u;roanuke\a. ov Re: Opposition to Medmont Rezoning Dear Mr. Mayor, Vice Mayor and Members of Council I write to call your attention to two issues concerning the application of ABoone Real Estate, Inc. to rezone Keagy and Medmont property. Hon.Sherman P Lea Jr.,Mayor and Members of City Council July 15,2024 Page 2 THIS MATTER IS NOT PROPERLY BEFORE CITY COUNCIL The planning department has adopted the practice of publishing one notice for both Planning Commission and City Council meetings, rather than separate notices for the Planning Commission and Council. I am advised the purpose of allowing such a combined notice in the statute is for the situation when the Planning Commission and City Council have a combined meeting,which is not this case. Effective July 1, 2024, the Planning Commission is prohibited from recommending and City Council is prohibited from adopting an ordinance approving a rezoning request when the second published notice is less than seven days before the meeting. In this instance, the second notice was published on July 8, 2024. EXHIBIT 1. That is the very morning of the Planning Commission meeting convened only a few hours later at 1:30 pm. and fails to meet the minimum seven-day advance notice required by statute. Therefore,the purported Planning Commission action recommending approval is void and of no effect and therefore City Council has nothing before it on which to act, and any purported action is likewise void ab initio. PLANNING COMMISSION AND CITY COUNCIL HAVE BEEN PROVIDED DEFICIENT INFORMATION BY PLANNNG STAFF In response to my question when I first met with the agent for the Planning Commission, she advised me she was going to recommend approval of the Boone rezoning. That was when it was 17 townhomes. Her decision was made without any public input and the process used by the Planning Commission and City Council does not allow meaningful comment by citizens affected by Council action when the planning staff and developer are allowed unlimited time to speak before Council,but citizens are typically limited to 3-minutes. This limited opportunity for public comment coupled with the staff doing its own extremely restricted summary of the citizen comments and doing so only by a phrase referring to the topic and not the substance of the comment,results in deficient information being provided to the Planning Commission and City Council on which it makes its decision. The Development Conflicts with Greater Deyerle Neighborhood Plan The staff report states: The Amended Application No.3 is consistent with the general principles within the City's Comprehensive Plan, Greater Deyerle Neighborhood Plan, and the Zoning Ordinance as the subject property will be developed and used in a manner appropriate to the surrounding area. Hon.Sherman P Lea Jr.,Mayor and Members of City Council July 15,2024 Page 3 Omitted from the staff report is this language from the Greater Deyerle Neighborhood Plan. "High Priority Initiatives. Zoning. 2)Maintain the current residential zoning on Keagy Road."p. 7. Also, the "Future Land Use Map" shows Medmont as "Single Family Residential" and not "Mixed Density Residential." p. 16. Those conspicuous omissions cannot be reconciled with a staff report that says the development is consistent with the"general principles"of the neighborhood plan. Interdepartmental Comments The staff-prepared report to City Council states: General comments were provided from the Western Virginia Water Authority, Fire department, and the Planning Building and Development department related to: water and sewer availability,fire code standards, building and zoning subdivision requirements, and the permitting process. However, City Council has not been provided with those comments which are of critical importance to the decision of whether this application should be approved. Because the staff did not provide those documents,I filed a FOIA request with the City.The response was due last Friday, but in violation of the Code of Virginia the City has not responded so I will be unable to provide you with critical information the staff report failed to provide. Proposed Development is Not Appropriate for the Surrounding Area Omitted from the staff-prepared report to City Council, and apparently unknown to the staff, are the deed restrictions of the Medmont subdivision. For example, the staff report states: "The setbacks reflect those required in the R-12 District."Medmont has required setbacks of 40- feet,not the less restrictive setbacks of R-12.The setbacks of the development do not reflect those of the surrounding neighborhood. Staff Report Summary of Citizen Comments is Deficient Also, the staff summarized citizen comments in its report to the Planning Commission (with identical language in the staff-prepared report of the Planning Commission to City Council), as follows: Public comment has focused on lack of public notice, lack of property being offered for sale publicly, disruption to the tight-knit community,proposed dwellings not matching the existing single-unit detached dwelling on large lot character of the existing neighborhood lower property values, added traffic on Hon.Sherman P Lea Jr., Mayor and Members of City Council July 15,2024 Page 4 Medmont Circle, increased stormwater, reduction in green space, and increase in dwellings increasing liability for the private lake in the neighborhood. That summary is inaccurate and incomplete. For example, I commented on liability concerns surrounding Medmont Lake,the reasons for those concerns,and offered a solution.None of that is included in the staff report. There are many other examples of the staff report summary not conveying the gravamen of citizen concerns. CONCLUSON For these reasons, City Council should not act on the rezoning of Keagy and Medmont at its meeting today. Very truly ours, r— David G. Harrison cc: Dr. Lydia Pettis Patton(by email) h dia.patton-`u;roanokeva.gov Timothy R. Spencer, Esquire (by email) timothy.spencer ii roanokeva.Lov Laura Carini, Esquire (by email) 1 aura.Carini;a,roanokeva.guv Ms. Cecelia"Susie"F. McCoy (by email) clerk@roanokeva.gov Mr.Alexander Boone (by email) Alexander a ABooneRealE_.state.corn EXHIBIT 1 3 I SE 1,0 AI10NE"MISS,M.Irda,..lu y 3.2021 CLASSIFIED ROANOKE COW THE ROANOKE TIMES SCAN THE QR CODE • TOPLACE AN ADKETPLACE la • El A ��lr TO PLACE AN AD-SELF-SERVE:https://roanoke.com/place an ad Call:434-978-7202 LEGALS AND PUBLIC NOTICE:legals.virginiaClee.net Call:434-978.7202 E ❑66..-411 OBITUARIES:obituaries3roanoke.Com Call:888 220-4265 CLASSIFIEDS:Elassifieds.virgifl AIElee.net Call:434-978-7202 SHOP LOCAL/BUSINESS DIRECTORY:https://roanOke.Com/places TRUSTEES SALE Of TRUSTEES SALE 321 GALWAY STREET,DUBUII,VA 24084 354 DALEWDGD AVE SALEII,VA 24153 ntri=" ',aaip�n i,V4mnnnt, ch o matinUeadglnNp actuate ,imal ilk°„n..0.0.m<rundersigned app as County as n. •.y 5�i $1.001970 .70i,.wOd t dAustrnle.m16..3.ITC..a,Instrument?lumber m°n:r ter Sale at public anion a uat MP.,w[ae"inme Pwaueuun. ,9 ein eenymsalem wee rewrae.the app.-Red wDsmweTrveme ID will oiler me rr"nrw the Circe nun ADM.located at Th.street N.e.Pm �• al prrpr terms unup wmpn,aroe o-unA rtls rnvprSA i�eounn ruse. 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CE 2— Izzz z I 't.- wr<d.discount Y.n' 11 �1^a� usr. 18..12,150 ai In •" s App Store O s c ac dedA _ At Rig VAo� 136.36 e^ o 0 «wsY.aa '-�--- _ •p.7 d PUBLIC HEARING NOTICE awe wrkna.Awdnrt amm5Maldh Ws Daily Ulu _ Licensed Caregiver, VOLAdwan<eemro,hwuB Goat*Pe re9 sales,serxte,mean Newpr Need willing to work R4/] I en00 Bay back your Atom LT j- — n to assist with darn tasks, r w6 Service other Brands septa.,surroundingshopping,laundry, MVJ/www.rtdrahaaa.o./ i' etc.WU00done orkanY S40-353SM9 '"'y r,,va, I r s,hn.� .. , ALERT PLUMBING�,r Legals AFFORDABLE BATH REMODELING OVER 35 YRS EXP.COMPLETE PLUMBING SERVICE BEAUTIFUL WALK-IN SHOWERS TRUSTEE'S SALE OF 1435 Filson Street, SENIOR DISCOUNTS FREE ESTIMATE Salem,VA 24153 CALL 540/537.22B9'S40/89O 9m STEWART HOME IMPROVEMENT Gutters:Cleaning.Repair&Guards Roof&Chimney:Repairs,&Chimney Caps Cleaning&Staining Decks - Driveway Repairs:Patching of Creeks&Sealing - Pressure Cleaning of Homes Painting:Interior&Exterior All work performed by professionals. r r a lit. „•^, „�,, ,,.1 Free Estimates. L„- 540-915-8953 - N TURNER&SOWS •Lawn Mowing•Clippings TIIUSTEE55ALE LAWN CARE Removal 4198FA@CREST IN •Weed Eating ROANOKE,VA 24018 •Edging [540]352-9712 dale Wet a Trust etre seismal penal,.anlatint<I „ Rn will offer Mr sale at pubic auct.in Me fr..the r.bn,"glnr I - enM k wrca atit. above.DiessAllots TPF E o OR.E7 n i INSTRUMENT ^,e. .. ... n[.[,.. ng Dangerous Tree Removal Storm Damage i FOR COUNT.v RGIN A,a ices. Stump Removal•Bucket Service•Crane Service Bush Hogging 1n •Sh Shrub Removal val rena '"1"'""'" a s cn wt Res denual Tree Care•Logging , AFFORDABLE RATES BBB Rated•Licensed 8lnsured ",r M unease be Esc.toeVirginiaGraetcr tax all JA1VIES'TREE SVC, , n set-Dement« " &LOGGING I • , 540-520 5378t convey "^^" .^x " Trustee does HILTON OLIVER hem a k a 1 reme nK Attorney at Law wen esrsturn. n dopy.rod,ut intesszt This nee'"n:rm ll e salted a debt and any Own,.Ms..will. 43 Years Experience '°"Na�m„pp LLt a: =eR atea DIVORCE uncontested S475*S8G costs•WILLS$295 WBSTrtOTET e - - rapacnesaceake.'s Sizt ,,, POWER OF ATTORNEY 8175•MEDICAL DIRECTIVE SI50" ,^ �',^^ '' :I, R INFORMATION espanol AS OR TrteeS L Hino@hdnnaveratoreyva 86iiSaM[ Wae s su 1 . .,ti^•[ k n ".n. www.hiltonoliverattorneyvo.com . HuntvakMuyMtgt ilitifi 1 nil or uncoil!or,•eo eons-et:Ten,ric%-e00-0125_ ,)I ism..ssty Thank you Mr. Mayor, Mr. Vice Mayor, City Council Members, City Manager, and City Attorney, for the opportunity to speak in opposition to the Boone &others, the rezoning plan & development, designated to affect the Medmont Subdivision. I am John Harris and have lived on Medmont Circle for 42 years and am still practicing dentistry after 42 years, in the cities of Roanoke, Salem, and Roanoke County. All of you as Officers of City Council, Officers of Planning Commission, and any other officer of the city, took an oath of office to fulfill the Constitution of the United States, the Constitution and Code of Virginia, and the Roanoke City CODE. In 1991, Governor Wilder appointed me to the Virginia Board of Dentistry, serving two years with him and two years with Governor Allen. I too, took an oath of office to the US and VA constitutions to protect the health, safety, and welfare of our Citizens but, was not present on that Board to be an advocate of the American Dental Association, Virginia Dental Association, Piedmont Dental Society, or Roanoke Valley Dental Society, all of which I am a Life Member. I was an advocate for the Citizens of Virginia. I was never ask to recuse myself from any Board business by any citizen, or any dentist, dental hygienist, or licensed dental laboratory. The point is that we all serve in our respective roles in government as public advocates. You continue to do so as our elected and appointed officials. States and local governments have a constitutional duty to protect public safety, along with health and welfare of all. Our neighborhood and others have demonstrated our concerns for the negative impact that this rezoning change will have, especially by going from an approved 8 patio homes, to 17 townhouses, and now to 24 townhouses. I ask that you consider voting against this rezoning, or considering amending the proposal to allow the original patio homes and two additional patio homes across the street from the currently approved 8 patio homes. This is within your authority to do so, as specified by law. Thank you. John L Harris III MS DDS 5423 Medmont Circle, SW Roanoke, VA 24018 jlharrisiii@cox.net