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HomeMy WebLinkAboutCouncil Actions 08-05-24 VOLOSIN 42982-080524 City of Roanoke, Virginia ROANOKE CITY COUNCIL ROANOKE CITY PLANNING COMMISSION August 5, 2024 ROANOKE 9:00 AM City Council Chamber 215 Church Avenue, S.W. AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. NOTICE: The Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 p.m., and Saturdays from 10:00 a.m. to 5:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. The Council meetings are offered with closed captioning for the deaf or hard of hearing. CALL TO ORDER - ROLL CALL. City Council. All present. City Planning Commission. Commissioners James Smith, Scott Terry- Cabbler and Pamela Smith were absent. WELCOME AND OPENING REMARKS. Mayor Sherman P. Lea, Sr. Chair, Frank L. Martin, Ill ITEMS FOR DISCUSSION/COMMENTS BY CITY COUNCIL/CITY PLANNING COMMISSION. Update on the Activities of the City Planning Commission. Update on Text Amendments to the Zoning Ordinance. RECESSED/ADJOURNED - 10:38 A.M. THE COUNCIL MEETING WILL RECONVENE TO CONSIDER THE FOLLOWING ITEMS FOR ACTION: A communication from Mayor Sherman P. Lea, Sr., requesting that the Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. (7-0) A communication from Council Member Patricia White-Boyd, Chair, City Council Personnel Committee, requesting that the Council convene in a Closed Meeting to discuss a personnel matter, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. (7-0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF THE COUNCIL. NONE. BRIEFINGS: Proposed City Charter and City Code Amendments for Appointment of Director of the Department of Real Estate Valuation by the City Council - 15 minutes Code Amendments (Section 2-297 and Section 2-307) - 10 minutes Code Amendments (Addition of Division 3, Section 2-313.1 and Section 2- 313.2) - 10 minutes THE COUNCIL MEETING WILL STAND IN RECESS FOR A CLOSED MEETING; AND THEREAFTER RECONVENE AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. (11:23 A.M.) City of Roanoke, Virginia 1 CITY COUNCIL 2:00 PM ROANOKE City Council Chamber 215 Church Avenue, S.W. 1. CALL TO ORDER - ROLL CALL. All Present. The Invocation was delivered by The Reverend Milton Hardy, Jr., Associate Pastor, Greater Prayer Temple. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. CERTIFICATION OF CLOSED MEETING. (7-0) ANNOUNCEMENTS: 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Recognition of Roanoke Fire-EMS staff. Chief David Hoback recognized staff that assisted a mother in labor and an infant child. Recognition of the City's Certified Welcoming Designation. Mayor Lea read a recognition letter from Senator Mark Warner congratulating the City on its designation as a Certified Welcoming City. Mayor Lea read and presented a Presidential Award to Sheriff Antonio Hash from the National Blacks in Criminal Justice Conference held in New Orleans, Louisiana. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. David Horton, 5005 12th Street S. W., Arlington, Virginia, appeared before the Council and spoke with regard to the zoning legislation and what it was trying to accomplish. Alan Henry, 2302 Rosalind Avenue, S. W., appeared before the Council and requested the City's Street Design Guidelines by Pedalsafe Roanoke be updated. Darnell Wood, 102 Briarcliff Drive, Moneta, Virginia, appeared before the Council to express concern with regard to the disbanding of the Youth Athletics Review Board. Jimmy Russell, 2502 Stanley Avenue, S. E., appeared before the Council to express concern with regard to the disbanding of the Youth Athletics Review Board. Brian McConnell, 32 Elm Avenue, S. W., #302, appeared before the Council and spoke with regard to personal reflections on leadership and advised of a building warning for eviction. Shelley Himel, 2236 Sewell Lane, S. W., appeared before the Council and spoke with regard to the extension of the contract for the Fishburn Caretaker's Cottage and advised that the City should collect damages and compliance of contract. Reverend David Denham, 3512 Wright Road, S. W., appeared before the Council and expressed concern with regard to the Fishburn Caretaker Cottage renovations and neighborhood relationships. Freeda Cathcart, 2516 Sweetbrier Avenue, S. W., appeared before the Council and spoke with regard to federal grant money to help protect communities from climate change. 4. CONSENT AGENDA: APPROVED (7-0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C-1. Minutes of the regular meetings of the City Council held on Monday, May 20, 2024; Monday, June 3, 2024, recessed until Tuesday, June 11, 2024; Monday, June 17, 2024; Monday, July 1, 2024, recessed until Wednesday, July 10, 2024; Monday, July 15, 2024; and a Special Meeting held on Friday, June 28, 2024. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2. Reports of qualification of the following individuals: Shenita Boukari as a member of the Fair Housing Board to fill the unexpired term of office of Jessie Coffman ending March 31, 2025; Paul Underwood as a member of the Personnel and Employment Practices Commission to replace Marcheta Turner for a three-year term of office commencing July 1, 2024 and ending June 30, 2027; Luke Pugh as a member of the Personnel and Employment Practices Commission to fill the unexpired term of office of Yen Ha ending June 30, 2026; Timothy Strawn as a member of the Parks and Recreation Advisory Board to replace Stephen Terry McGuire for a term of office ending March 31, 2027; Boreham Boyd Johnson as a member of the Roanoke Public Library Board to fill the unexpired term of office of Auraliz Quintana ending June 30, 2026; and Andrew Graninger as a member of the Roanoke Valley Greenway Commission to replace James Revercomb, Ill, for a three-year term of office commencing July 1, 2024 and ending June 30, 2027. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND THE INTERIM CITY MANAGER: 1. INTERIM CITY MANAGER: BRIEFINGS: Annual Arts and Culture Briefing and FY 2025 Public Art Workplan - 10 minutes Fleet Services Overview - 10 minutes ITEMS RECOMMENDED FOR ACTION: A. Acceptance of Funds from the City of Salem for the Shared Installation Cost of Regional Gateway Signs. Adopted Resolution No. 42982-080524 and Budget Ordinance No. 42983-080524. (7-0) B. Acceptance of the FY 2025 Virginia Sexual and Domestic Violence Victim Fund Grant. Adopted Resolution No. 42984-080524 and Budget Ordinance No. 42985-080524. (7-0) C. Adoption of a Resolution of Support for VDOT Smart Scale 2026 Grant Applications. Adopted Resolution No. 42986-080524. (7-0) D. Acceptance of the FY24 Four-For-Life Payment. Adopted Resolution No. 42987-080524 and Budget Ordinance No. 42988-080524. (7-0) E. Acceptance and Appropriation of FY22 and FY23 Southwest Virginia All Hazards Incident Management Team Grants. Adopted Resolution No. 42989-080524 and Budget Ordinance No. 42990-080524. (7-0) F. Adoption of a Resolution of Support to Re-certify the City of Roanoke as a Certified Crime Prevention Community. Adopted Resolution No. 42991-080524. (7-0) G. Acceptance of the Virginia Department of Conservation and Recreation (DCR) Community Flood Preparedness Fund Grant for the 1st and Salem Stormwater Drainage Improvement Project. Adopted Resolution No. 42992-080524 and Budget Ordinance No. 42993-0850524. (7-0) H. Acceptance of the Virginia Department of Conservation and Recreation (DCR) Community Flood Preparedness Fund Grant for the Ore Branch Stream and Floodplain Restoration Project. Adopted Resolution No. 42994-080524 and Budget Ordinance No. 42995-080524. (7-0) COMMENTS OF THE INTERIM CITY MANAGER. The Interim City Manager expressed heartfelt appreciation for the many expressions of sympathy during the passing of Mrs. Gwendolyn Joyce Rogers, the matriarch of her family. She reported that a tour of the Jefferson Center was scheduled for August 12 and would bring forward a recommendation for the top facility funding needs to the August 19 meeting. Departments are developing a familiarization tour for City Council members to present each department's vision and goals, work delivery and organizational structure. Two Council members will visit three departments per day beginning at the end of August. She also reported that staff was working with Chief Booth and his team to outline the culling initiative to address the deer population in communities across Roanoke; and with a budget of$40,000, it would only target 200 deer, but prepared to increase the budget to make a more significant impact on the community. Ross Campbell, Director, Public Works, briefed the Council about traffic calming in Old Southwest. 2. CITY ATTORNEY: A. Adoption of An Ordinance to amend City Code Section 32-283, Definitions, Article XIV, Tax on Prepared Food and Beverage, Chapter 32, Taxation. Adopted Ordinance No. 42996-080524. (7-0) 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: 1. Inquiries and/or comments by the Mayor and members of the City Council. Council Member Fitzpatrick asked Dr. Patton to provide signage as an eight-time All America City at City limit signs. 2. Vacancies on certain authorities, boards, commissions and committees appointed by the Council. Appointed Kimberly Mattson to replace Stephen Terry McGuire as a member of the Mill Mountain Advisory Board for a term of office ending June 30, 2027. Appointed Dr. Eizabeth Dulemba to replace Karl Willers as a member of the Roanoke Arts Commission for a term of office ending June 30, 2027. Appointed Debra Carter to replace Duane Smith (Public Housing Resident) as a member of the Roanoke Redevelopment and Housing Authority for a four-year term of office commencing September 1, 2024, and ending August 31, 2028. Appointed Trinity Kaseke to fill the unexpired term of office of Jason Cromer (Alternate) as a member of the Roanoke Valley Juvenile Detention Center Commission ending June 30, 2028. Residency requirement was waived for Andy Foley appointed on July 1, 2024, as a member of the Board of Trustees, City of Roanoke Pension Plan; and Luke Pugh appointed on July 1, 2024, as a member of the Personnel and Employment Practices Commission. ADJOURNED - 4:27 P.M. 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Both the City Council and the Planning Commission conducted public hearings. In addition,their actions followed a robust public engagement process including work sessions,twelve public information meetings, and a survey conducted between September 2023 and March 2024.All public outreach was performed in the context of implementing City Plan 2040,which itself had an extensive stakeholder engagement process that spanned three years. The effect of the March 2024 Amendments, in general, is to allow by right all types of dwellings, including some types of multifamily dwellings, in all the residential zoning districts and certain multiple purpose zoning districts in the City.The uses of land allowed by right' in these residential districts are no longer limited to single-family residential uses. The March 2024 Amendments are in effect and part of the current zoning code. After the City Council's adoption of the March 2024 Amendments, a number of citizens filed a lawsuit challenging their adoption and validity. On June 17, 2024,City Council initiated a process to consider adopting zoning amendments similar in substance to the March 2024 Amendments and,to the extent necessary,the repeal of the March 2024 Amendments.The City Council Resolution stated that the additional legislative process will address any uncertainty as to the adoption or effect of the March 2024 Amendments and provide additional opportunities for public comment, Planning Commission review, and City Council review. Based on its review—both prior to and after adoption of the March 2024 Amendments—planning staff recommends zoning amendments that effectively readopt/reaffirm the March 2024 Amendments,with the only modifications made to Section 36.2-403 and Section 36.2-409.1 of the zoning code.2 Given the near identity between the March 2024 Amendments and the proposed amendments,this report will use the term "Zoning Amendments"to refer to them both, and generally discusses changes that the "Zoning Amendments" make compared against Roanoke's pre-March 18, 2024 zoning code (not the current zoning code). There has been significant public support for the Zoning Amendments, and the underlying concepts, throughout the community engagement processes for both City Plan 2040 and the March 2024 Amendments. This report assembles and presents the planning staff's study of relevant information about the goals and results (projected and Roanoke's experience since March 18, 2024)of the Zoning Amendments. For this study, planning staff has reviewed and considered these information resources (among others):City Plan 2040; the 2021 Housing Needs Assessment by the Virginia Tech Center for Housing Research;the December 2020 Citywide Housing Study prepared by RKG Associates, Inc., and JM Goldson/Community 1"By right"means the land use is permitted without any legislative action such a special exception or special use permit. 2 Documents explaining the proposed amendments,the changes to the current zoning code,as well as the changes compared to the pre-March 18, 2024 zoning code are currently available at: https://planroanoke.org/zoning/and for physical inspection at the Office of the City Clerk,Suite 456,Noel C.Taylor Municipal Building,215 Church Avenue SW,Roanoke,Virginia,24011. 1 Preservation and Planning for the Roanoke Valley-Alleghany Regional Commission; extensive information collected by and resulting from planning staff study; citizen comments; the concerns identified by the plaintiffs in the lawsuit challenging the adoption of the March 2024 Amendments;the City's experience with the March 2024 Amendments since adoption; and the experience of other localities in Virginia and across the country. Roanoke's residential zoning districts cover just over half of Roanoke's land area (14,600 acres). Under the pre-March 18, 2024 zoning, most of these residential districts permitted only single-family dwellings by right. These limited districts covered 13,319 acres, or 91%of the area zoned for residential uses in the Roanoke. In these single-family residential districts, multifamily dwellings were not allowed by right. Multifamily dwellings were allowed by right in only a small area of the City. The Zoning Amendments address the need for additional housing in Roanoke, the need for more affordable housing, and the need to make the residential zoning provisions more inclusive and to reduce the effect of zoning regulations that exclude residents based on racial or economic factors. The Zoning Amendments allow different types of dwellings, including townhouses, small apartment buildings, cottage courts, one-unit dwellings, and two-unit dwellings by right in all residential districts and certain multiple purpose zoning districts. Supplemental regulations in Section 36.2-409.1 provide design standards for the various housing types to manage the form, location, and orientation of structures so they are compatible in neighborhood settings. These revisions are intended to allow different types of dwellings and thus increase the diversity of housing available in Roanoke over the long range. More specifically,the Zoning Amendments address multiple needs:to generally increase the supply of housing;to increase the supply of affordable housing; and to address the exclusionary history of zoning provisions that limited a large geographic area of Roanoke to single-family residential uses and the persistent exclusionary effects of such zoning restrictions today. Furthermore,the Zoning Amendments implement specific policies stated in City Plan 2040.3 This study analyzes the expected effect of the Zoning Amendments, over time, while taking into account the expected rate of change related to the Zoning Amendments and the expected effects on infrastructure, parking,traffic and public services.As explained in this report,staff concludes that the expected rate of change on the number of new dwelling units and related density will inherently be incremental and gradual over time with limited, if any, effects on infrastructure and public services. The Planning Commission's March 18, 2024 report to City Council (pp.6-8) includes a summary of policies and statements from the City Plan 2040 that relate to the Zoning Amendments. 2 Background Prior to the March 2024 Amendments, half of Roanoke's land area was limited to single-family only zoning restrictions.These single-family only restrictions, and the related effect of excluding people from those districts,were difficult to square with the interwoven equity goals stated in City Plan 2040. Residential Zoning Land Area Exclusionary zones permitting only single-family dwellings �--Inclusionary zones permitting most housing types John Nolen, on the heels of his 1928 plan, drafted Roanoke's first zoning ordinance in 1932. Only five districts were established;two of those were General Residence and Special Residence.General Residence permitted single-family and two-family dwellings while special residence permitted apartment buildings and multiple dwellings. lik. . ,..74i:., . _ A _ ' , ,/,'.. � O. � 11 • �i,,Qi( gamed'2 J�®6 �, •-i i z, zit% � '►--icy. r--.• Q A,[a�i irY' r;;� -.. f act , ,, •a���T"t pair.EA.. . Q�Qp��v if 1l a �?3, �o ! '!:` grit tit ...i�.J.__r ./ U�* 1�r'�.`,,.. Q C1 B s.!�• 1110.itf .1r ae ■! _ ♦ 4.1� � v / .irir ,:,• -- ems'T>•!;7' i..A4\ ' 'v"aiO4, ..i 3 During the ensuing 90 years, zoning evolved into a regulating system that micromanaged the residential land uses that had previously developed according to need and market conditions. City Plan 2040 notes that Roanoke was not unique in this evolution: "The idea of regulating and arranging uses of land began almost as soon as human settlement began and remains the very essence of city planning. Early planning prescribed how various essential uses—the public square, sites for civic buildings, and the streets—are organized on the landscape. During the 20th century, rapid urbanization led to land use regulation becoming a core activity of local governments. Rather than organizing important activities, however, land use regulation evolved into a practice of excluding urban activities from one another. City planning during the second half of the 20th century had a heavy focus on separating land uses. Zoning emerged as a tool to exclude noxious industrial uses from residential areas, but then cities started using it to exclude commercial uses from residential areas. Eventually, it became common to designate vast areas of the city exclusively for single-family dwellings, prohibiting all other uses including other types of residential buildings."' Roanoke's 2005 zoning code contains seven residential zones. Prior to amendments in 2024, in five of those districts, single-family dwelling was the only principal residential use permitted by right. City Plan 2040 states: "This plan recommends continued long-range movement away from obsolete policies of excluding land uses and continued movement toward policies that promote (or permit) mixing and diversity.... Each neighborhood should welcome people of varied demographic dimensions such as income, race or ethnicity, life stage,familial status, housing preference, housing type, and mobility. Such diversity tends to occur naturally in the absence of artificial and deliberate actions to prevent it, so local government's role is to remove or relax barriers (e.g., exclusive zoning practices)."5 The planning staff's recommended Zoning Amendments address the ongoing effects of single-family only zoning restrictions that continue racial and economic exclusion.The Zoning Amendments also open up land to other types of housing as part of a larger strategy to addresses chronic housing shortages and escalating housing costs in Roanoke. As noted above, there has been significant public support for the concepts underlying the Zoning Amendments. From the community engagement sessions and after adoption of the March 2024 Amendments, planners have also heard concerns ranging from mild inconvenience to grave concern. These concerns have resulted in considerable discussion on Nextdoor and the imprecisely-named "Mass rezoning" Facebook page.' In these forums, and in the lawsuit filing,there are assertions that the changes will overtax the city's infrastructure, result in overcrowding, increase traffic, depopulate the city, increase "parking congestion", increase property values, decrease property values, reduce tree canopy,and generally affect the "character"of neighborhoods. Some opponents say the City did not engage the City Plan 2040 City Design:Land Use Background 6 City Plan 2040 City Design:Land Use Interventions 6 A rezoning is a change or amendment to the zoning map. The Zoning Amendments do not change the zoning map. 4 public and assert that "people don't know," despite the unprecedented engagement process and considerable news coverage prior to adoption. In the study that follows, planning staff concludes the increases in housing units will be modest and therefore readily accommodated by our existing civic and infrastructure capacity and that the potential negative effects cited by opponents are not likely to be realized. 5 Description of Zoning Amendments The zoning code has two parts. The first is the zoning map,which draws districts over the entire city. Every part of the city is zoned a specific district. Below is an excerpt from the Roanoke zoning map.The yellow and orange areas are residential districts. '., C,--3 , •- i �"' r . 11/ Y ,5 ,, .: • .v, <ka.„e ' v A " ,', ' ' t. t "ad s y ,tea . 1 c ` `' r1 It a i The second part of the zoning code is the text, which spells out what can happen in each district. The regulations are the same in each district, meaning the regulations for an RM-1 district in Old Southwest are the same as an RM-1 district in the Hollins Road area. The Zoning Amendments make changes only to the text. They change the names of some districts, but there was no remapping of districts. The new district names represent the more inclusive character of the districts after amendment. Each district has a list of permitted land uses and a table of dimensional regulations like setbacks, height, lot coverage, and so on.These dimensional regulations address lot size,frontage, and the number of dwellings allowed on a lot. Each type of dwelling is subject to development standards that require that any new dwellings are compatible with existing uses.Accessory dwelling units are allowed only as an accessory to a single-unit dwelling. The Zoning Amendments change how Roanoke regulates housing. Since 1932, housing was regulated by type(single-family,two-family,townhouse, multifamily). This became increasingly complex over time, as each housing type had to be defined meticulously so it could be included or excluded from districts. The Zoning Amendments simplify the code by focusing on the actual activity occurring, which is a dwelling. 6 The number of dwellings permitted on a lot is moved to the dimensional regulations.There is a minimum land area required for each dwelling. Each district also has a maximum number of dwellings permitted on a corner lot and on an interior lot. These two specifications work together to determine how many dwellings the code permits on a given lot. Sec.36.2-311.Use table for residential districts. District RA R-12 R-7 R-5 R-3 RM-1 RM-2 RMF Dwellings P P P P P P P P P means permitted Sec.36.2-312.Dimensional regulations for residential districts. District RA R-12 R-7 R-5 R-3 RM-1 RM-2 RMF Minimum lot area for each dwelling 43,560 2,500 2,000 1,500 1,000 1,500 1,000 1,000 (square feet) Corner lot-maximum number of dwellings 1 3 4 6 6 8 No limit No limit Interior or through lot-maximum number of 1 1 2 3 3 4 No limit No limit dwellings This change makes the R-12, R-7, R-5, R-3, and RM-1 zones more inclusive by allowing other housing types. RM-2 and RMF already permitted other housing types.The RA zone is an agricultural zone mapped on the few farms and pastures remaining in the city. The following page contains a few examples of the maximum capacity of selected lots.These examples illustrate the operation of the dimensional regulations and the provisions addressing the maximum number of dwelling units. As noted, each type of dwelling is subject to development standards that require that any new dwellings are compatible with existing uses. 7 R12 Corner lot 2,500 per dwelling with absolute max of 3 --g dwellings 28,042 sf of land area_2,500 yields up to 11 dwellings Max per lot is 3 Permitted:3 dwellings R5 Interior lot 1,500 per dwelling with absolute max of 3 dwellings 6,673 sf of land area-1,500 yields up to 4 dwellings Max per lot is 3 Permitted:3 units re RM-1 Interior lot 1,500 per dwelling with absolute max of j4 dwellings 6,500 sf of land area:1,500 yields up to 4 dwellings Max per lot is 4 Permitted:4 dwellings 8 Community Engagement The development of the Zoning Amendments—including adoption of the March 2024 Zoning Amendments—was preceded by an extensive process of community engagement.The first step was City Council's adoption of City Plan 2040 in December 2020.The plan describes the public participation process in developing the new comprehensive plan (pp. 18-23).The Zoning Amendments implement the priorities and policies recommended by the plan. Next, in 2021,City Council repealed minimum parking requirements for new developments on private property.This action removed a barrier to economic development and housing development. Third, planning staff crafted a process to provide meaningful opportunities for citizens to participate through a series of meetings and virtually.The planning staff organized a first round of public, in person, workshops, between September 2023 and October 2023.The first round of workshops was intended to inform residents about the current situation and identify possible ideas on how to address the affordable housing and equity issues. To maximize participation, staff based the open house workshops at community libraries to reach out into neighborhoods and provide venues that were accessible,familiar and comfortable.The staff scheduled the workshops from 4pm to 6pm to accommodate a span of work schedules.Any resident could attend any of the workshops. This first series of workshops occurred before the planning staff developed any specific zoning proposals so that the staff could consider citizen concerns before developing specific language or proposals. Staff used feedback from these sessions to craft specific possible amendments. Following the initial input sessions, planning staff began to look at options for addressing housing barriers and the issues presented above.The planning staff conducted the second set of workshops in February 2024.The second set of workshop meetings allowed citizens to consider the specific proposals developed by the planning staff for consideration by the Planning Commission and the City Council. In addition to the twelve workshop meetings,the planning staff, in conjunction with the Office of Community Engagement and RVTV, developed and produced several Public Service Announcements that were shared through the planroanoke.org/zoning page,the City's Main Facebook page, and the Planning, Building and Development Department's Facebook page.These PSAs were developed over several months and were updated in order to reflect changes in the timing of the Planning Commission's and City Council public hearings.Additionally, these informational PSAs were cross-posted among all of the City's other social media channels. As shown above, prior to adoption of the March 2024 Amendments,the planning staff chose an "all of the above" approach to getting the word out, using media releases and direct email blasts to community members.There was a great deal of interest by the media in the effort. There were 18 different news stories in print media and broadcast news outlets. Planning staff placed nearly 300 yard signs around the community to drive people to the web page containing information about the effort and its progress. 9 The workshop/open house meetings had good attendance considering the subject matter. As important as they are, zoning text amendments typically garner limited community interest. In 2005, there was a complete rewrite of the code and map. Every property owner in the city was affected by the new code, but only one representative of a large land owner attended the City Council public hearing. First Round September 2023 Main Branch Library(10 attended) September 2023 Williamson Road Library(4 attended) October 2023 Raleigh Court Library(21 attended) October 2023 Gainsboro Library(5 attended) October 2023 Melrose Library(16 attended) October 2023 Belmont Library(6 attended) Between October 2023 and January 2024, staff tested various ideas and formulated specific possible zoning text amendments. These changes were published online in advance of the second tour of neighborhoods along with explanatory notes and an 'explainer'video that provided an additional way to understand the changes. Second Round February 2024 Belmont Library(14 attended) February 2024 Melrose Library(6 attended) February 2024 On-line Meeting(12 attended) February 2024 Gainsboro Library(6 attended) February 2024 Main Library(7 attended) February 2024 Williamson Road Library (12 attended) February 2024 Raleigh Court Library(30 attended) Briefings/Public Hearings before Planning Commission and City Council The Planning Commission and the City Council participated in a series of briefings,workshops and public hearings before the Planning Commission's recommendation and the City Council's adoption of the March 2024 Amendments. • September 5, 2023—discussed the initiative in the joint session of Planning Commission and City Council • November 10, 2023—Discussed in the Planning Commission work session • January 12, 2024—Staff provided a 5-page briefing memo to City Council via the City Manager. • February 5, 2024—Staff provided a one hour briefing to City Council on the planned engagement process and content of amendments. • February 9, 2024—Details of code amendments discussed in the Planning Commission work session • March 8, 2024—Details of code amendments discussed in the Planning Commission work session • March 11, 2024—Planning Commission held a public hearing • March 18—City Council Public Hearing 10 In all, print and broadcast media ran 18 articles or stories about the amendments and the open houses to discuss them, prior to March 18, 2024. There was extensive discussion on social media for and against, particularly on the Next Door platform. Outreach Related to Proposed Amendments As discussed above, on June 17, 2024, City Council initiated a process to consider proposed zoning • amendments similar in substance to the March 2024 Amendments. As with the March 2024 Amendments,the planning staff, in conjunction with the Office of Community Engagement and RVTV, has developed PSAs shared through the planroanoke.org/zoning page,the City's Main Facebook page, the Planning, Building and Development Department's Facebook page, and cross-posted on the City's other social media channels. Additional PSAs are planned. The Planning Commission and City Council will hold a joint work session on August 5, 2024, which will include a briefing and discussion on the proposed amendments. Further,the Planning Commission will hold a work session regarding the proposed amendments on August 9, 2024,and a public hearing on August 12, 2024, before making their recommendation to City Council. City Council will hold another public hearing prior to any action on the proposed amendments. Conclusion The planning staff implemented an extensive community engagement process that provided for meaningful discussion and consideration of the housing issues Roanoke faces and ideas to address those issues. Staff briefed the Planning Commission and City Council on the Zoning Amendments on multiple occasions, and will do so in the future. 11 Affordability and Housing Supply Roanoke has a significant shortage of affordable housing and needs more and different types of housing, including "missing middle" housing. In the context of the Zoning Amendments, "middle" housing means 2-8 dwelling units on a single lot. Virginia's zoning statutes provide that localities should improve the public health,safety, convenience and welfare of their citizens and plan for the future development of communities.'Zoning ordinances should be designed to give reasonable consideration to facilitating the creation of a convenient, attractive and harmonious community, and to promote the creation and preservation of affordable housing suitable for meeting the current and future needs of the locality.' Findings City Plan 2040 addresses the need for additional housing in a range of types and affordability,'and includes specific observations of the need for a wide range of housing options, including "missing middle" housing10 and the need for more affordable housing.' In addition to City Plan 2040,there were two significant studies of housing needs in Roanoke. The 2020 Citywide Housing Study includes the following points: • The population of Roanoke has been gradually increasing,with the percentage of elderly population also increasing. • The housing stock in Roanoke is older, resulting in lower residential real estate values. • Median rents are increasing. • A significant number of households are "cost burdened," meaning they are spending 30% or more of their income for housing costs. • There is a lack of affordable rental housing. Recommendations of this study included regional coordination, developer recruitment, leveraging city owned land for housing production, and establishing an affordable housing loan fund. The first strategy was a recommended regulatory strategy that would "consider zoning changes that allow and potentially incentivize new housing types."' The study continues on this point: 'Section 15.2-2200 of the Code of Virginia. 8 Section 15.2-2283 of the Code of Virginia. 9 City Plan 2040,p.13. 10 City Plan 2040,pp.25,35,77,82. 11 City Plan 2040,pp.35,39,40,81,83. 12 Citywide Housing Study p.86 12 "The city's growing population is concentrated in two primary age cohorts—younger professionals and seniors. National trends show housing preferences of both groups in close alignment with a preference toward housing in walkable locations with amenities nearby, attached ownership units or multifamily rental structures with minimal maintenance responsibilities, and amenitized buildings. If the city wants to continue to attract people to live here and retain the residents who are here already, increasing housing choice and diversity should be a key to moving forward. "Zoning changes should respond to resident needs and desires for new housing types and structures that provide additional housing choices yet are still compatible with the built environment in which they are placed. Zoning is one of the few tools the city and local partners can change almost immediately and at very little cost that can have a direct impact on housing production. Zoning can also be used to integrate new housing types across a wide variety of area or neighborhood types in the city..."13 The study also recommends consideration of inclusionary zoning approaches that either incentivize or mandate a certain percentage of new units be designated as affordable, but cautions that mandates could prove counterproductive because they may slow the pace of development. 14 A 2021 study'of housing needs revealed surprising data on how Roanoke's housing supply is occupied by households of different income ranges. As expected,there is a significant deficit of affordable housing for extremely low income households(3,020 unit deficit). What is surprising is the pronounced deficit of units with rents that align with higher household incomes (4,905 unit deficit), and the apparent excess supply of housing units in the middle ranges. Unit Rent Range vs Family Income Range16 Deficit of units Excess units in Income Range in rent range rent range Extremely low income -3,020 Very low income +3,920 Low income +5,435 Moderate income and higher -4,905 i3 Citywide Housing Study p.87 14 Citywide Housing Study p.93 is Virginia Eviction Reduction Pilot(VERP)Planning Grant Needs Assessment.Jones,Choi,Castro,Moore,and Nagle.Virginia Tech Center for Housing Research and Virginia Tech Institute for Policy and Governance,October 2021. 16 VERP assessment;adapted from Table 9 p.24.Source Data:2013-2017 CHAS 13 What this means is that families are renting outside of their presumed affordability,both upward and downward. Because the extremely low cost rental units are scarce, extremely low income families are forced to seek units where there is available supply, but are beyond what they can comfortably afford. Moderate income and higher families,faced with a tight supply of units in their rental range,tap into the excess supply available in the lower cost ranges. This shift to higher rent units results in a cost- burdening situation where those households are paying more than 30%of their income for housing costs. The need for housing affordable for extremely low income families must be addressed by government intervention in the form of assisting nonprofit or for-profit housing developers in the form of financial incentives and direct funding. The pronounced deficit at the higher end of the housing market means that the largest cohort of households must seek housing that is in the lower income rental ranges. When new market-rate housing units are developed,the market would respond to the undersupply of housing in that price range. Presumably, many of those moderate and higher income households would move to new units in their rent range, making more lower-rent units available.The important conclusion is that ALL new housing development, regardless of the rent or cost, will have some benefit to affordability for two reasons. First, increased supply would stabilize rents throughout the market and, second, more existing affordable units would become available as moderate and high income households shift toward units in their rent range. In this context,all new and additional housing production helps address the need throughout the housing market. Zoning policies that limit allowed dwellings to single-family units contribute to the shortage of housing. In Roanoke, these policies have been in place since before World War II. During this period, much land in around Roanoke and other cities was consumed by low density development, facilitated by zoning restrictions that allowed only single-family units in residential districts. Conclusion The Zoning Amendments are intended to allow the development of different types of dwelling units and more affordable housing. Provisions limiting the development in residential areas to single-family uses have been in place since the first zoning ordinance was adopted in 1932. The change in trends of land development resulting from the Zoning Amendments will be incremental, over time. As discussed below,the housing unit gains expected under the Zoning Amendments are expected to be modest, but important, particularly to those who need housing.These expected gains will play a relatively small role in increasing affordable housing in any single year.The Zoning Amendments, however, are only one part of comprehensive efforts by the City to improve the availability, affordability, and quality of housing. Over the course of decades, the Zoning Amendments are expected to be an important factor in increasing the supply of housing and, therefore, stabilize or reduce the rate of increase in housing costs. 14 Projected Housing Units Created What will happen as a result of the Zoning Amendments?This is an important and fair question. Understanding the expected rate of change that may result from the Zoning Amendments is key to understanding the potential impacts on population,transportation, environmental concerns, infrastructure and public services. During citizen engagement sessions, in social media threads, and in the lawsuit challenging the March 2024 Amendments,there were concerns expressed about the possibility of the rapid conversion of neighborhoods into overcrowded places of high density. Related concerns included potential impacts on parking and the character of neighborhoods. Findings The data, information available, and local demographic and development trends actually suggest a slow pace of change of a few dozen new units per year spread across the entire residential geography of Roanoke. Any future change in the number of dwelling units on a lot may occur from construction of a building on a vacant lot, or by conversion to add new units within an existing or expanded building. The expected rate of change is a projection of the net number of additional dwelling units that would result if an owner were to add one or more units to a single-unit building or build a new building with two or more units as permitted (and limited) by the Zoning Amendments. The existing conditions in Roanoke reflect the market's reaction to longstanding constraints and limitations on the types of residential uses allowed.The development market's reaction to the Zoning Amendments will inherently be incremental. It takes time to organize and implement any real estate development project and only a limited number of lots will be available and suitable for development at any time. In these circumstances, rapid changes are unlikely. The planning profession has established reliable tools to project capacity for new housing units on vacant land with a given zoning.There are more variables and factors that affect the projection of expected change resulting from changes to zoning provisions in the context of a fully developed city, making accurate predictions challenging. Demographic factors affect the estimate or projection of the rate of change that may result from the Zoning Amendments.These demographics factors include population growth in Roanoke and the region over time, including the number of households, and median household income. In Roanoke,there has been slow population growth over time with an increase in the percentage of elderly people.There has also been a small increase in the number of households, and median household income is lower in Roanoke than it is in the region. Development patterns are another factor.The analysis of development patterns includes: 15 Residential Building Permits:The number of building permits issued in recent years for residential structures, including single dwelling,two-dwelling, and multifamily structures (up to eight units); including conversions. Residential building permit applications 2018-2024 (YTD) Single unit Two-unit Small Multifamily Year Building Building Building Permits (3 Permits Permits to 8 units) 2024 (YTD through July 15) 74 3 0 2023 98 5 0 2022 67 0 0 2021 46 4 6 2020 39 0 0 2019 50 1 0 2018 33 5 0 Sales price trends for residential sales: In Roanoke,sales prices for one-unit dwellings increased 4.8% compared to last year to an average of$241,000. This is a pronounced increase since June 2019,when the average was just$140,000.17 Rent rate trends: In Roanoke,average rental rates are volatile from month to month (increasing and declining). The overall trend is a pronounced increase from $1,016 to$1,225 during the period January 2023 through March 2024.18 Construction and development cost trends: In Roanoke, as in the rest of Virginia, construction and redevelopment costs trends have been increasing. Vacancy rate trends in rental housing:Vacancy rates were steady in the years prior to 2014, remaining around 1,000 units that are vacant and for rent.A trend of increase began in 2014 and peaked at 2,500 vacant,for rent units in 2021.19 An increase in vacancy usually indicates a lower demand in the rental market. We know, however that rents were escalating rents during that time period; it is unlikely they were vacant due to easing demand. Rather, owners may have been increasing rents in response to a strong market and holding units vacant longer until there is a willing taker for the higher rent.Another possible explanation could be the mismatch of rents and quality of available units to household incomes. Available units in the single-unit dwelling market: In Roanoke,the inventory of single-unit dwellings for sale has been low. In the past year, 44%sold above the listing price and there were no price drops. There were only 115 sales and the median time on the market is a mere 8 days. Roanoke is classified as "very competitive" market.20 17 Roanoke Housing Market: House Prices&Trends I Redfin 18 Average rent in Roanoke,VA& rental prices by neighborhood I Redfin 19 US Census ACS B25004 Vacancy Status; https://data.census.gov/table/ACSDT5Y2022.B25004?q=B25004&g=050XX000551770 retrieved July 2024. 20 Roanoke Housing Market: House Prices&Trends I Redfin 16 Market suitability of a lot for development:The suitability and feasibility of building multifamily dwelling units on a specific lot are subject to variable factors, including: • The number of units allowed on a lot based on its size. • The number of units allowed based on corner vs interior lot; • Other lot characteristics such as width, depth,topography, and amount of street frontage; • Vehicle access from the adjacent street and alley; • Minimum yard requirements(another way of expressing setback requirements); • The application of development standards for specific types of multifamily dwelling units. See Zoning Code §36.2-409.1. In addition, some neighborhoods have more vacant lots and unoccupied structures than others.Taken together,these factors specific to Roanoke suggest moderate demand for new housing of all types, including both single family and multifamily dwelling units. The building permit data is perhaps most relevant. Generally, construction of new single-dwelling buildings is now exceeding pre-Covid rates,while construction of buildings with 2-8 units has been negligible. "Missing middle housing" is clearly missing from Roanoke's housing supply. Since the adoption of the March 2024,Amendments,the City received three applications for middle housing types that would net only five additional units as a result of the Zoning Amendments. By comparison,there were 44 applications for single-unit dwellings. Experience in Virginia Another factor to consider is the experience and expectations of other Virginia localities.Alexandria City, Charlottesville City, and Arlington County have adopted zoning ordinance amendments that are similar to the March 2024 Amendments.The zoning ordinance amendments in these three localities allow multifamily residential uses in formerly single-family districts,with a higher number of dwelling units allowed per lot than are allowed under the Roanoke Zoning Amendments.These three localities all have higher growth and more development pressure than Roanoke.Alexandria City(159,467)and Arlington County(238,643)also have populations larger than Roanoke's(100,014). Alexandria. Alexandria adopted changes that permit up to four units on any type of lot in all residential zones. "Expanded Options in Single Family Zones" are expected to create 178 net new units over 10 years.' Adjusted for differences in population,this figure would equate to 11 units per year in Roanoke. Charlottesville.Charlottesville (pop.46,423) adopted a much more ambitious approach than Roanoke in their four residential zones.Their new code permits up to six units on a lot in two districts and up to 12 units on a lot in the other two zones. Charlottesville anticipates a maximum of approximately 1,300 net new units over a three-year period across the formerly single-family zoning districts.Their study notes the projection is not a likely outcome, but is rather a theoretical upper maximum used to evaluate a zi https://www.alexandriava.gov/sites/default/files/2023-09/Zoning-for-Housing-Units-Infrastructure- 20230925.pdf 17 maximum impact scenario for infrastructure capacity(water, sewer, stormwater, and transportation.22 It its Inclusionary Zoning Analysis, the middle housing figure is 619 units over about five years, or about 124 units per year, which would equate to 267 units in Roanoke when adjusted for population. Arlington.Arlington County adopted amendments that will allow up to six units on a lot in five residential zones. Their study projects 94 to 108 "missing middle" new units per year.23 If adjusted to Roanoke's population,that figure would equate to 39 to 45 units per year. National Experience Portland Portland, Oregon (population 652,503) implemented its "Residential Infill Project" in 2021 and published a report examining the first twelve months of data after the zoning changes.24 During that time, 271 middle housing units were constructed and 46 older middle housing units were replaced, resulting in a net gain of 225 units total (this net number includes the single units that would have been permitted prior to the zoning changes). This report notes that the most(86%) new missing middle housing units are within a quarter mile of"centers and corridors"with transportation (public transit) and other amenities. Adjusted for Roanoke's population, this would be equivalent to 35 units in buildings with 2-6 units. Minneapolis In 2020, Minneapolis (population 429,954) began to implement its Minneapolis 2040 comprehensive plan, which included provisions to eliminate exclusionary zoning. From 2020 through 2022, Minneapolis averaged 57 units for 2-4 unit housing, a 45% increase over the annual average for 2017 through 2019. Data from the Federal Reserve Bank of Minneapolis, however, indicates that most of the 2-4 unit housing is in areas not previously zoned for single-family housing.25 Adjusted for population, this level of production would equate to 13 units. Expected Rate of Change The planning staff acknowledges the uncertainty in projecting an expected rate of change given the range of variable factors involved. Based on the available information, planning staff expects the rate of change resulting from the Zoning Amendments will be incremental and gradual over the long range.This 22 City of Charlottesville,Inclusionary Zoning Analysis,August 2022,p.43;City of Charlottesville,Infrastructure Capacity Memorandum,July 7,2023. 23 Arlington County/Partners for Economic Solutions,Missing Middle Housing Financial Analysis Results for Developments,April 8,2022,pp.10-11. 25 Bipartisan Policy Center,Comprehensive Zoning Reform in Minneapolis,MN,October 3,2023; https://bipartisanpolicy.org/blog/comprehensive-zoning-reform-in-minneapolis-mn/ 18 conclusion is based on the demographic factors and development trends specific to Roanoke as discussed above. In developing this analysis,the planning staff applied its experience with and knowledge of development patterns and other factors in Roanoke. Based on the information available, planning staff has created a model of the net new housing units expected to result from the Zoning Amendments.This model projects that 2%of the parcels in formerly single-family only districts will convert to some higher number of units over a thirty year period.The 2% rate of change was applied to each zoning district to derive a number of net new units expected to be added to each district over thirty years.The 2%can easily be adjusted up or down to understand the results of a higher or lower rate of change. Also, with a year or two of experience,the percentage can be adjusted to modify projections based on actual permit applications. Based on the information available and considering the demographic factors and development trends affecting Roanoke, planning staff projects that the Zoning Amendments allowing multifamily dwelling units on lots in formerly single-family only districts will result in a net increase of new units of 1,191 over thirty years, or almost 40 units per year. When adjusted for population,the projections and actual experiences of other localities indicates a range of 11 to 45 units per year,with Charlottesville seeming an outlier in terms of its projection. As noted, Charlottesville's analysis includes a theoretical upper maximum, rather than a likely outcome.Also, Charlotte's zoning amendments allow more units on different types of lots as compared to the Roanoke Zoning Amendments. A projection of 40 units is consistent with the high end of the range of estimates and experience reported by Arlington, Alexandria, Portland, and Minneapolis. 19 For context, these figures represent very small percentages of Roanoke's 44,543 housing units. Additional units projected as a result of March 18, 2024 Zoning Amendments Zoning District PROJECTED additional units R-12 10 R-7 199 R-5 338 R-3 10 RM-1 635 30-year TOTAL 1,191 Per year 40 Conclusion The results of the model indicate minimal growth in a given year and modest but meaningful growth over 30 years. Actual experience during the first four-plus months since the March 2024 Amendments were adopted seems to confirm small rates of change:there were only three permit applications, that will create five additional net new units on lots in formerly single-family-only zones. 20 Residential Density Changes In each zoning district, a target or allowable density for the district is expressed by the minimum lot area per dwelling unit requirement. Allowable Density Prior to March 18, 2024, Zoning Amendments District Lot area/dwelling required Equivalent density R-12 12,000 sf per unit 3.1 units per acre R-7 7,000 sf per unit 5.2 units per acre R-5 5,000 sf per unit 7.3 units per acre R-3 3,000 sf per unit 12.1 units per acre RM-1 3,500 sf per unit 10.4 units per acre The planning staff calculated the area of each district, and the number of existing lots in each district,to determine the actual development density that exists in 2024.The planning staff then calculated the potential density of the district based on the expected number of net new units allowed by the Zoning Amendments, as projected by the planning staff's expected rate of change model. Findings The actual, existing density in the residential districts in Roanoke is far below the target/allowable density as shown in the table above.There is considerable capacity to increase the number of dwelling units in all the affected residential districts and remain well below the target/allowable density. The table below shows the projected effect on density. The net new dwelling units expected to be generated by the Zoning Amendments will result in very small increases in density that remain well below the pre-March 18, 2024, code's target/allowable density; in most cases, remaining below half of the allowable density. Changes in density projected over 30 years ALLOWABLE Density before ACTUAL PROJECTED Amendments Density Density 2054 (units per acre) (units per acre) (units per acre) R-12 3.1 1.1 1.1 R-7 5.2 2.1 2.2 R-5 7.3 2.6 2.7 R-3 12.1 5.8 6.0 RM-1 10.4 3.9 4.1 21 Conclusion The analysis shows that, even in the unlikely event of a flood of new conversions and new construction of middle housing, none of the residential districts will approach the density allowable under the prior zoning code.The projected post-amendment density is about half of the allowable density under the prior zoning code. The zoning amendments in R-12, R-7, R-5, R-3, and RM-1 are projected to result in small increases in density that remain well within the allowable densities under the prior zoning code. The expected results of the Zoning Amendments are minimal with respect to density. 22 Equity and Exclusionary Effects During the early decades of the 20th century, governments, developers, and corporations enforced a host of racial segregation policies. Segregation ordinances, restrictive covenants,financial redlining, and single-family zoning worked hand in hand to make it impossible for Black families to move into most neighborhoods. Fortunately,those segregation ordinances, redlining, and restrictive covenants were discarded as unconstitutional, but one tool of government-enforced segregation persists: the single- family zoning district. City Plan 2040 has a central theme of"Interwoven Equity"which includes elements of: housing priorities;the need to dismantle the existing segregated landscape; and the need to address a history of inequity.26 City Plan 2040 also states the need for and goal of a variety of housing types and affordable housing in all neighborhoods of the city.27 As noted in the Introduction, one goal of the Zoning Amendments is to reduce the persisting effects of single-family only zoning restrictions that exclude residents on the basis of race and economic status. When we hear the terms "institutional racism" or"structural racism,"they refer to effects that are not necessarily overt or direct, but rather are baked into political and social institutions and that work almost invisibly behind the scenes. Such is the case with the exclusionary effects of the single-family only restrictions in place prior to the March 2024 Amendments. Findings Zoning in the United States has an unfortunate past.The overt tools of segregation, such as race based zoning ordinances, redlining, and restrictive covenants, have been prohibited by the courts and ended by other reforms. Nevertheless, most U.S. Cities remain racially segregated.The origins and genesis of single-family only zoning restrictions help explain why segregated housing patterns persist. Single-family zoning restrictions have the effect of excluding potential residents on the basis of cost and economics; single-family housing is among the most costly type of housing to develop and maintain. Single-family only zoning restrictions have the effect of continuing the exclusion of Black Americans because of their historic relative economic standing due to racist policies. In Roanoke,the zoning code prior to the March 2024 Amendments limited the use of land in most of the residential districts to single-family uses; these restrictions increased the cost of housing and effectively exclude citizens from living in those areas.This continuing exclusionary effect is a compelling reason to eliminate single-family only zoning districts. 26 City Plan 2040,pp.4,7, 23,30-43. 27 City Plan 2040, pp.38(Policy 1: Identify and remove barriers to housing choice);39-41(Policy 4: Develop varied and affordable housing options in each neighborhood);79 (Policy 1: Develop all neighborhoods to be complete neighborhoods);81(Policy 1: Enable affordable and accessible housing in all neighborhoods);82(Policy 3: Enable a range of housing types in each part of the community to achieve inclusive, livable neighborhoods that prosper over time); 109("Each neighborhood should welcome people of varied demographic dimensions such as income, race or ethnicity, life stage,familial status, housing preference,housing type,and mobility.Such diversity tends to occur naturally in the absence of artificial and deliberate actions to prevent it,so local government's role is to remove or relax barriers(e.g. exclusive zoning practices); 110-111(Policy 1: Promote complete neighborhoods by allowing a mix of housing types in each neighborhood). 23 The historical record establishing the exclusionary intent of early zoning ordinances is clear.The issue for policy makers today is how to address the continuing effects of zoning provisions that continue patterns of racial and economic segregation. In the recent Arlington County zoning amendments litigation, the NAACP Arlington Branch—which most would recognize as a subject matter expert—submitted a detailed explanation of the discriminatory intent of early zoning restrictions and the continuing effect of such restrictions. See "Pretrial Brief of NACCP Arlington Branch as Amicus Curiae" in Nordgren v. County Board of Arlington, Case No. CL23001513-00; dated July 1, 2024. Below is a sampling of quotes by notable scholars and policy commentators on the effects of exclusionary zoning restrictions in the United States: "Across Virginia's three metro areas, residential racial segregation endures at moderate to high levels, and the pattern of segregation noted by scholars at the height of segregation—largely black urban centers surrounded by largely white suburbs—persists. "Other factors such as redlining, private covenants, urban renewal,tax policies, etc., contributed to segregation during the 20th century, but zoning remains one of the few governmental actions that perpetuate segregation today. [Emphasis added] McGuireWoods,Zoning and Segregation in Virginia, parts 1 and 2, 202128 "... patterns and processes of racial segregation in the post-civil rights American city are strongly affected by density zoning.At any point in time from 1990 to 2000, inter-metropolitan variation in black-white segregation and black isolation was strongly predicted by a metropolitan area's relative openness to housing construction as embodied in maximum zoning rules---the greater the allowable density, the lower the level of racial segregation." Rothwell and Massey,The effect of density zoning on racial segregation in US urban areas, National Library of Medicine, 2009 "How can we, at last, end our embrace of segregation?The most important thing we can do is to replace exclusionary zoning policies.... We cannot in good faith claim that our communities are antiracist or antipoverty if they continue to uphold exclusionary zoning—our politer, quieter means of promoting segregation" Matthew Desmond, Poverty, By America, 2023, p 161 28 https://media.mcguirewoods.com/publications/2021/Zoning-And-Segregation-In-Virginia-Study-Partl.pdf and https://media.mcguirewoods.com/publications/2022/Zoning-And-Segregation-In-Virginia-Part2.pdf, retrieved 7/31/2024 24 "Density restrictions work to increase segregation, mainly by exacerbating the concentration of affluence.This contradicts the commonly held belief that exclusionary zoning leads to the concentration of the poor. Instead,the authors find that the main effect of density restrictions is to enable the wealthy to wall themselves off from other groups." Richard Florida, How Zoning Restrictions Make Segregation Worse, Bloomberg, 2016 "Reversing the effects of more than a century of discriminatory housing policy will require new approaches to land use....The first is rethinking single-family residential zoning designations. These classifications were originally designed to cement racial and socioeconomic segregation, and the inequality they enforce persists today. Limiting and eliminating single-family residential zoning will help diversify segregated neighborhoods. George Fatheree,A Brief History of Racial Zoning and How to Reverse the Lasting Effects of Housing Discrimination, Urban Land, 2024 Conclusion As can been seen, Roanoke published its intent to take action on its zoning code in City Plan 2040, adopted by City Council in December 2020.The Zoning Amendments remove exclusionary provisions of the zoning code to implement multiple policies and actions of the Interwoven Equity theme of City Plan 2040: • Review and eliminate City codes and policies based on explicit or implicit biases, and advocate the same approach for state laws and policies. (p. 34) • Enable complete neighborhoods to develop within the framework of the zoning code, providing access to affordable housing, services, and employment. (p. 34) • Identify and remove barriers to housing choice.(p. 38) • Reconsider housing policies rooted in racial segregation efforts such as exclusionary zoning districts that exclude all but single-family houses. (p. 38) • Work to reduce tenure bias [...]the favoring of owner-occupants over renter occupants, by reviewing City policy and plans to eliminate such bias. (p. 38) • Ensure affordable housing is available in all neighborhoods of the City. (p.40) • Promote complete neighborhoods, so all neighborhoods have a broad range of housing type, including multifamily housing. (p. 40) • Pursue legislative opportunities to increase affordable housing options and opportunities. (p. 40) 25 Population Change Impact on Schools, Public Facilities, and Infrastructure Using the projected new housing units resulting from the Zoning Amendments, the impact on the population can be extrapolated. Roanoke has had a consistent average household size of about 2.25 people over the past two decades. Findings The model projects approximately 1,200 net new households over 30 years. Assuming the current 2.25 persons per household remains constant, the resulting population increase would be 3,000, in addition to the forecast by Weldon Cooper Center of 105,079 in 2050. Over 30 years,the Zoning Amendments will potentially contribute about a tenth of a percent(0.1%) of growth each year. This variance is well within the scale of change seen between decennial Census counts. The enrollment in Roanoke City Public Schools is approximately 14,000. The projected growth from Zoning Amendments would add less than 15 school age children per year and 450 students over 30 years.This level of variance is well within the scale of change from year to year. The Western Virginia Water Authority indicates considerable excess capacity for growth and that the projected growth resulting from the Zoning Amendments can readily be met. The Authority indicates it has 18 million gallons per day of water supply capacity available and 22 million gallons per day of sanitary sewer capacity available to accommodate growth in the City of Roanoke. An estimated 10,000 to 11,000 additional trips per day would be generated by the projected new households created. These would be spread across the City's developed network of local streets, collector streets, and arterial streets and would not result in any appreciable impact on the street system. The City's system of parks and recreation facilities are distributed around the City and would easily accommodate the additional population projected from the Zoning Amendments. Conclusion The population change projected to result from the Zoning Amendments will be negligible, and readily accommodated by existing infrastructure and public facilities. 26 Rental vs Ownership Some residents have expressed concern that removing exclusionary zoning will reduce homeownership in Roanoke. Findings Prior to adoption of the March 2024 Amendments, Roanoke's ownership rates had been falling and renter households had been increasing. Most cities in Virginia have considerably more renter households than owner households. As of 2022, Roanoke was about half and half,with slightly more owner households.Accordingly, restricting units to single-unit detached housing (i.e.,the pre-March 18, 2024 zoning) does not necessarily increase ownership rates.29 Although the nature of middle housing does mean it is more likely to be renter occupied,there is nothing in a zoning code that specifies an ownership or rental arrangement. About 1,600 owner households live in types of housing other than detached single-unit structures. A third of renter households live in detached single-unit structures. (6,549 households). Conclusion The nature of zoning and the projected new units created indicate that the Zoning Amendments will have little to no impact on rates of ownership. Other factors, such as general cost of housing, interest rates, availability, etc., have much greater impact on the tenure of a household. 29 2022 1-year ACS, US Census Bureau 27 I Neighborhood Traffic Impacts With respect to traffic impacts, planners looked at maximum build out scenarios allowed by the Zoning Amendments for neighborhood blocks. Daily and peak hour traffic volumes were calculated using trip generation factors. The results were compared to the capacity of the street. Generally, residential streets start to reach their capacity at 1,000 trips per day or more than 100 trips in a peak hour. The City of Roanoke subdivision code only requires a wider street when capacity is projected to exceed 1,500 vehicles per day. A VDOT standard is 2,000 vehicles per day. Single-unit dwellings generate 10 vehicle trips per day with 10% in the peak hours. Each unit of multiple dwelling residential generates eight trips per day with 10% in the peak hours. Findings In all the sampled neighborhood streets, even with the unlikely full build out, projected trips never exceed 900 daily trips or 90 peak trips. All projections were well within the capacity of existing streets. R-12 District: 3200 block Allendale SW contains 25 interior lots and 4 corner lots. The maximum buildout of 25 one-dwelling units and 12 units on the corner lots would yield 346 trips per day.. (10 trips x 25 units) + (8 trips x 12 units) = 346 vehicle trips per day. Maximum build out would be well within the capacity of the street R-7 District: 2400 and 2500 block Dorchester Court NW contains 28 interior lots and four corner lots. Each interior lot could have two units and each corner lot could have four units, leading to a maximum buildout of 72 units, which would yield 352 vehicle trips per day. Maximum build out would be well within the capacity of the street. R-5 District: 2200 block Denniston SW contains 25 interior lots and four corner lots. Each interior lot could have three units and each corner lot could have six units, leading to a maximum buildout of 99 units, which would yield 792 vehicle trips per day. Maximum build out would be well within the capacity of the street. RM-1 District:400 block Washington Ave SW contains 19 interior lots and four corner lots. Each interior lot could have four units and each corner lot could have eight units, leading to a maximum buildout of 108 units, which would yield 864 vehicle trips per day. Maximum build out would be well within the capacity of the street. Conclusion The traffic scenarios below demonstrate that development under the Zoning Amendments will not lead to undue congestion of public streets, even in an unlikely full build out situation. A qualitative statement such as, "There will be more traffic." May be true, but planning staff sees no evidence that the Zoning Amendments will result in traffic that exceeds the capacities of residential streets. 28 On-Street Parking The City of Roanoke repealed minimum parking requirements for new development on private property in 2021. In doing so,the City made a policy decision that it would no longer make off-street parking a consideration in making development decisions. This action removed a barrier to economic development and housing development. In creating a development, a developer will decide if off-street parking is warranted and construct it if so. Experience with development projects since 2021 demonstrates that developers almost always include off-street parking, even when it is not required. Some residents have expressed concern that new units resulting from the Zoning Amendments will overcrowd on-street parking. Findings On-street parking is a public resource that may or may not be available to the adjacent properties based on factors such as street width and traffic volumes. Generally, all local residential access streets are open to parallel parking on both sides. In rare cases,the street is so narrow that parking must be eliminated on one or both sides to ensure at least one lane of travel. The on-street parking supply is often affected through the private action of establishing a private driveway,which reduces the opportunity of on street parking, effectively reducing the supply by a full space. Projecting the expected rate of change over 30 years at the block level yields less than one new unit for most blocks in Roanoke.That would mean 1-3 additional vehicles if all of that unit's occupants used on- street parking. There are few, if any, blocks that could not absorb this small increase in demand. With the prior elimination of minimum parking requirements and other zoning reform measures,the City implemented policies that place a higher value on places for people to live than on places for people to park. There is no doubt that on-street parking demand and occupancy increases with more housing units. More often than not,there is unused capacity to absorb this demand. However,should on-street parking become less available or less convenient,the response should be consistent with the higher value placed on housing. Planning staff does not support prioritization of the on-street parking supply that would sacrifice potential increased housing supply. Any individual property owner who seeks parking that is always available and convenient can create that in the form of off-street parking. Indeed, many have already provided their exclusive parking with driveways off the street or spaces off alleys where available. Conclusion As the scale of expected change is minimal, it is unlikely that the Zoning Amendments will contribute to on-street parking problems. Consistent with other policy, planning staff concludes that on-street parking availability should not be a consideration for the number of housing units permitted in a zoning district. 29 Assessments and Property Values Some property owners expressed concern that increasing the number of units permitted on a lot will result in an increase in property assessments. Generally,the greater the development potential of a property, the greater its value. It may initially seem,therefore,that allowing multifamily dwelling units will result in the real estate assessment office increasing assessments on all the properties where more dwelling units are allowed under the Zoning Amendments. However, such a conclusion is questionable. As noted below, real estate assessments are based on fair market value with reference to actual sales of similar properties and actual income for similar rental properties. Assessments will likely go up because they generally increase incrementally over time along with the actual market value of real estate, regardless of what the zoning allows. Residential assessments rarely fall and do so only in times of general economic distress such as a severe recession.The question is whether any increment of increase can be attributed to the Zoning Amendments. Findings Planning staff compared dozens of multiunit zoning(RM-2) properties to properties in abutting R-12, R-7, R-5, R-3, and RM-1 districts. The comparison of land assessments reveals no distinguishable difference in the land assessments based on the difference in zoning.The data supporting this analysis is publicly available on the City's online GIS. Differences in per-square-foot value become evident only where there is a change in class of zones (i.e., residential compared to commercial). It is true that a single property would probably be re-assessed if it moved to a different class of zoning, such as residential to commercial,through a map amendment. That is because of its development potential relative to other properties in the area. A zoning change that stayed within the same class, however, is likely to have little impact on the assessment. A change in zoning from one residential zone to another, say R-12 to the higher density RM-1, would have little impact on the assessment. Likewise, if a single property's development potential is increased by a map amendment,while the property around it stays the same, it could probably become more valuable than the surrounding properties. It is unlikely that the Zoning Amendments alone will have any measurable effect on property values. Zoning changes are unlikely to increase assessments in any case because residential land assessments are based on actual sales of properties in the neighborhood, not the individual speculative development potential of a property. Conclusion The Zoning Amendments are unlikely to have any noticeable impact on the value of property or the assessments. In any case, an increase in assessment would be due to an actual increase in market value, indicated by comparable sales in the neighborhood. 30 Environmental Concerns Some property owners assert that the Zoning Amendments will have negative environmental impacts. Specifically, opponents cite loss of tree canopy, degraded water quality, and degraded air quality.There is no explanation of how the Zoning Amendments could have these effects. Findings • Every new dwelling unit that may result from the Zoning Amendments will constitute infill development within the context of a developed city. Infill development is the opposite of urban sprawl and is environmentally superior in most every aspect. There is agreement among city planners and environmental advocates that infill development is far more environmentally friendly because it uses or extends existing infrastructure systems rather than create new housing in undeveloped areas. This avoids considerable environmental impacts of developing greenfield sites in disconnected exurbs. Planning staff considers the national Sierra Club to be a subject matter expert.Their Guidance For Smart Growth And The Urban Infill Policy holds the following view on the environmental and social considerations of housing policies: "When the Sierra Club Board of Directors adopted a position opposing redlining in 1986, it clearly signaled an intent to treat housing, and particularly housing discrimination and segregation, as an environmental issue.The Board has reinforced this commitment in the new Infill Policy. "As the lack of housing options forces people to live farther from jobs and services, we are driving more and increasing greenhouse gas emissions. For example, more than 70%of "extremely low-income renters"—those earning 30%or less of area median income—pay more than 50%of their income on rent and utilities. When the costs of transportation are taken into account, especially for households in locations lacking access to transit,the cost burden is even greater. "This guidance focuses on expanding housing choices in neighborhoods that offer access to educational and economic opportunity, particularly for residents who, because of race, ethnicity, and/or income, have historically been marginalized and displaced in land use decisions. It also follows the Urban Infill Policy's recommendation that every neighborhood should host its fair share of affordable and low-income housing through equitable zoning, regulation, and investment." This document goes on to recommend ending exclusionary zoning (p. 62). Conclusion The infill development resulting from the Zoning Amendments will have a positive environmental benefit, providing needed housing in existing developed areas with minimal disturbance to natural landscapes. 31 Blight Issues Roanoke has about 50 vacant, derelict house structures and many more in need of rehabilitation. Moreover,there are thousands of vacant lots going unused that are sometimes nuisances. Some of these code enforcement cases are resolved each year through demolition or rehabilitation. Nevertheless, each year, additional residential structures are vacated or need rehabilitation, adding to the inventory. Findings Zoning restrictions that limit permitted uses to single-family dwellings contribute to neighborhood blight because these restrictions narrow a property's development potential to one option: a single-family dwelling. Derelict structures result from many root causes, but they all share a common theme:There is no viable economic use that is motivating an owner to action. Derelict houses are "upside down" financially. That is,the individual benefit, speculative sales price, or rental income would not support the costs of rehabilitation. Likewise, for a vacant lot—the income from the sale or rental of a single- dwelling house would not justify the cost of new construction. By increasing the possible number of units, it is far more likely that rehabilitating an old house will make financial sense. Likewise, the ability to build more housing units may motivate an owner of a long-vacant lot to return it to a beneficial use. In the first four months since the amendments were adopted, there were three permits for middle housing to be built on vacant lots in former single-family only zoning districts.All three lots had been vacant for at least 30 years;two of those lots also had multiple weed/trash violations in the past. Conclusion Allowing multi-family dwellings in residential districts increases development options and therefore will reduce blight, by creating more economic opportunity for rehabilitation or new construction. The Zoning Amendments will aid in blight reduction. Redevelopment of vacant houses and lots will be tracked by the planning staff. 32 Objections to the Zoning Amendments Opponents of the Zoning Amendments assert a number of policy,timing, and process objections to the Zoning Amendments—both to the March 2024 Amendments and the proposed amendments now. The "policy" objections include:the City Council should defer to the preferences of specific neighborhoods that wish to maintain single-family only zoning restrictions;the City should not allow new multifamily uses in neighborhoods that are developed for primarily single-family uses; allowing multifamily units in • primarily single-family areas could change the character of those areas; and allowing multifamily units by right may result in an increase in poor quality rental housing, particularly in "vulnerable" neighborhoods.The timing and process objections include:the City should delay the Zoning Amendments to evaluate the effect of similar zoning changes in other places;the planning staff should undertake more research on the expected effect of the Zoning Amendments;the City should undertake more public outreach and allow more citizen input before implementing the Zoning Amendments. Opponents of the Zoning Amendments have stated their objections as concepts;they have not provided proposed revisions to the March 2024 Amendments that would address the stated concerns. The planning staff has considered the objections presented and does not agree with the policy conclusions, speculative conclusions about the impact of the Zoning Amendments, nor the conceptual remedies presented,for reasons provided in this report.. As explained throughout this report,the March 2024 Amendments are already in effect.The Zoning Amendments implement provisions of the 2040 City Plan, including the provisions addressing the need for additional housing,the need for more affordable housing,the need for all neighborhoods in Roanoke to participate in providing additional housing, and the elimination of Code and other restrictions that artificially limit the supply of housing and the types of housing that are developed. Allowing the development of multifamily units in all neighborhoods is consistent with the interwoven equity provisions of City Plan 2024. Many of the most desirable areas in Roanoke include a mix of single-family and multifamily units.And the expected rate of change resulting from the Zoning Amendments is projected to be incremental and gradual over time. City Plan 2040, and the December 2020 Citywide Housing Study and the October 2021 Housing Needs Assessment, state the need for additional housing in Roanoke.The zoning code, as it existed before March 18, 2024, restricted the development of new housing in much of Roanoke.The effect of the Zoning Amendments is expected to be incremental, but important;the Zoning Amendments will allow development of additional housing of different types, in all areas of Roanoke. Single family units are the most expensive type of housing; allowing the development of more multifamily units by right will help address the need for additional housing of all types and for more affordable housing. The City has undertaken significant study and public outreach efforts in connection with City Plan 2024 and the March 2024 Amendments. During the comprehensive plan review process, and the process for adopting the March 2024 Amendments,there has been consistent public support for the need to address the housing, affordability and equity principles stated in City Plan 2040 and addressed in the Zoning Amendments.There has been additional study and opportunities for public input in connection with the proposed zoning amendments.There is and has been extensive information available to citizens, the planning staff,the Planning Commission, and the City Council as part of the continuing staff review and the legislative process.The adoption of the Zoning Amendments involve changes, and the 33 City had undertaken appropriate study and outreach to identify the need for change, and the expected effects of the changes proposed and adopted. 34 Conclusions and Recommendation In connection with the zoning amendments, staff considered community input and recommended a moderate and reasonable zoning reform package that provides for proportional increases in each formerly exclusionary residential district.As stated earlier in this report,the projected 40 new units per year created under the Zoning Amendments is modest. The new units projected are unlikely to play a substantial role in easing the current housing shortage over the short term.Zoning codes work over decades and significant gains could be realized over the long term. Staff does not expect that zoning reform will alone solve the problem of housing scarcity and affordability. It is, however, an important piece of a larger strategy that includes incentives and removing barriers to housing development. In the process of readopting the Zoning Amendments, opponents of the Zoning Amendments raised the idea of general modifications to the Zoning Amendments, primarily to reduce the potential density of future multifamily development.The planning staff has carefully considered and analyzed these general suggestions.The planning staff continues to view the Zoning Amendments as moderate and reasonable. Despite the community discussion about theoretical worst case scenarios, staff has not seen evidence presented that supports reducing the number of dwellings permitted on a lot in the various zoning districts. Staff is committed to monitoring and reporting the results of the Zoning Amendments to the Planning Commission and City Council. In the first four-plus months since the March 2024 Amendments were adopted,there were three permits for eight units that were able to go on vacant lots in formerly single- family only zones.These developments will result in five additional units. At that rate,there would be approximately 15 new middle housing units created over the course of a year, which is below the projections. It should be noted that all three lots had been vacant for at least 30 years, and two of the lots had multiple prior citations for weed violations. In addition, staff anticipates that the neighborhood plans will be updated over time for consistency with City Plan 2040 and the Zoning Amendments.The effects of the Zoning Amendments over time can be evaluated as part of this process. In summary,following its additional study after adoption of the March 2024 Amendments, staff recommends substantially the same zoning reform package (i.e.,the Zoning Amendments)to the Planning Commission. Staff further commits to documenting and reporting the development outcomes that result from the reforms to inform future adjustments. 35 or CITY OF ROANOKE OFFICE OF THE MAYOR '""' 215 Church Avenue,S.W.,Suite 452 -w Roanoke,Virginia 24011-1536 Telephone: (540)853-2444 Fax (540)853-1145 E-mail: MAYOR@ROANOKEVA.GOV SHERMAN P.LEA,SR. Mayor August 5, 2024 The Honorable Vice-Mayor Joseph L. Cobb and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor Cobb and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies can be found online at www.roanokeva.gov/citycouncil. Sincerely, Sherman P. Lea, Sr. Mayor SPL:ctw CITY OF ROANOKE CITY COUNCIL 215 Church Avenue,S.W.,Suite 456 I. Roanoke,Virginia 24011-1536 r Telephone: (540)853-2541 Fax: (540)853-1145 SHERMAN P.LEA,SR. E-mail: clerk@roanokeva.gov Council Members Mayor Joseph L.Cobb Beverly T.Fitzpatrick,Jr. Stephanie Moon Reynolds Vivian Sanchez-Jones Peter J.Volosin Patricia White-Boyd August 5, 2024 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: I wish to request that Council convene in a closed meeting to discuss a personnel matter, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, Va,b,,;;_,,, --eeitczoiyet Patricia White-Boyd, Chair City Council Personnel Committee PWB:ctw CITY ATTORNEY COUNCIL MEMO s �¢ CODE AMENDMENT Date: August 5, 2024 From: Timothy R. Spencer, City Attorney David L. Collins, Deputy City Attorney To: Mayor Lea, Vice Mayor Cobb and Members of City Council Re: Proposed City Charter and City Code Amendments for Appointment of Director of the Office of Real Estate Valuation by City Council. At your request to remove the appointment of the Director of Real Estate Valuation (REV) from the City Manager to City Council, the City Attorney's Office has drafted several documents to accomplish this purpose. Because the Roanoke City Charter currently places the responsibility for appointment of the Director of REV with the City Manager, the Virginia General Assembly will need to be petitioned to make this change to the City Charter. Once the General Assembly has so amended the City Charter, City Council will have the authority to amend City Code to make the necessary changes to the relevant provisions of City Code. Below is a listing of the City Charter amendment and City Code amendments necessary to provide City Council with the authority to appoint the Director of REV. I. Roanoke City Charter Amendments. 1. §8. - Officers elective by council; rules;journal of council proceedings; quorum of council. The council shall elect a city manager, a city clerk, a municipal auditor, a director of real estate valuation, and a city attorney, none of whom need be a resident of the city at the time of their election but who shall take up residence within the city within three months of their election if not already a resident. Unless herein otherwise specifically provided, the council shall also appoint the members of such boards and commissions as are hereafter provided for. Pursuant to § 21 of this charter, the city manager shall appoint a director of finance. All elections by the council shall be viva voce and the vote recorded in the journal of the council. The council may determine its own rules of procedure; may punish its members for misconduct and may compel the attendance of members in such manner and under such penalties as may be prescribed by ordinance. It shall keep a journal or its proceedings. A majority of all of the members of the council shall constitute a quorum to do business, but a smaller number may adjourn from time to time. Upon a vacancy occurring in any such office the council shall elect a person to fill the unexpired portion of any term created by such vacancy; or, in the council's discretion, it may elect a person as an acting city manager, city clerk, municipal auditor, director of real estate valuation, or city attorney to hold such office for such lesser term and for such compensation as the council shall 1 then determine; and any person so elected shall have, during the term for which he was elected, all of the authority and shall be charged with all of the duties and responsibilities of the office for which he was elected. This amendment makes the Director of REV a City Council appointed officer. 2. § 9. -Elections by council, when held, terms, et cetera. * * * During the month of September 2016 and during the month of September of every second year thereafter, the council shall elect a city clerk, a municipal auditor, a director of real estate valuation, and a city attorney, each of whom shall serve a term of two years from the first day of October next following the date of their election and until their successor shall have been elected and qualified. This amendment sets the term of the appointment of director of real estate valuation by city council. 3. §23. Creation of departments and department heads; deputies and assistants. The council may by ordinance provide for administrative departments, and when such departments are created may define the functions, which such departments are to administer, may provide for the appointment of heads for such departments and define their duties and responsibilities. The council may by ordinance provide for the appointment of one or more assistants or deputies in the offices of the city attorney, the municipal auditor, the director of real estate valuation, and the city clerk and may define their duties and responsibilities. Such assistants or deputies, when acting in such official capacity, shall possess all of the power and authority and shall be subject to all of the duties and responsibilities given to or imposed upon their respective superiors under this charter. This amendment allows City Council to prescribe by ordinance the appointment of one or more deputies or assistants in the office of real estate valuation. II. Process for Amending the City Charter. Before the City Charter may be amended by the Virginia General Assembly, Section 15.2-202, Code of Virginia requires City Council to first authorize and schedule a public hearing for citizens to be heard to determine if they desire that the locality amend its existing charter. The public notice requires the notice to be advertised twice, with the first notice being published no more than 28 days before the public hearing, and the second notice appearing no less than seven days before the date of the public hearing. After the public hearing, Council may consider adopting a resolution authorizing the City Attorney to petition the General Assembly to amend the City Charter in the manner requested. In conformance with the above requirements, a draft Notice of Public Hearing for an August 15, 2024, public hearing at 7:00 pm is attached as Attachment 1 for your consideration. A draft resolution authorizing the City Attorney to petition the General Assembly is attached as Attachment 2. 2 III. Roanoke City Code If the Virginia General Assembly so amends the City Charter, Council may then adopt an Ordinance amending City Code in the manner indicated below, and may adopt a resolution appointing a named individual as Director of REV. 1. Section 22.3-2,Definitions, Article I, General, Chapter 22.3,Pensions and Retirement. Sec. 22.3-2. Definitions. * * * Eligible employee shall mean: * * * (c) The city manager, city attorney, municipal auditor, director of real estate valuation, and the city clerk(the "council appointed officers"); * * * This amendment will enable the Director of REV to receive the same benefits as other council appointed officers. 2. Section 32-37, Appointment, Division 2, Assessment of Real Estate Generally, Article II, Real Estate Taxes Generally, Chapter 32, Taxation. Sec. 32-37 Appointment. The director of real estate valuation shall be appointed by city council the city manager or the city manager's designee, and shall be included in the city's pay and classification plan. This amendment removes appointment of the Director of Rev from the City Manager to City Council. 3. Section 32-37.1, General powers, Division 2, Assessment of Real Estate Generally, Article II, Real Estate Taxes Generally, Chapter 32, Taxation. Sec. 32-37.1, General powers. The director of real estate valuation shall be the administrative head of the office of real estate valuation, and shall be responsible to city council the director of finance for the effective administration of such office. The director of real estate valuation shall have responsibility for the general management and control of the assessment of real estate for taxation. A draft Ordinance amending the City Code in the manner set forth above is attached to this memo as Attachment 3. If City Council desires to proceed with amendment of the City Charter and has no objections, our office will advertise a public hearing for August 19, 2024, at 7:00 p.m., or on such other date that Council desires, to receive public comment on Council's adoption of a resolution authorizing the City Attorney to petition the 3 Virginia General Assembly to introduce a bill in the 2025 Session of the General Assembly so amending the City Charter. 4 ATTACHMENT 1 NOTICE OF PUBLIC HEARING COUNCIL OF THE CITY OF ROANOKE,VIRGINIA NOTICE IS HEREBY GIVEN that the Council of the City of Roanoke, pursuant to Section 15.2-202, Code of Virginia (1950), as amended, will hold a public hearing on Monday, August 19, 2024, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, 4th Floor, Room 450, Noel C.Taylor Municipal Building,215 Church Avenue, S.W.,Roanoke,Virginia,at which time citizens of the City of Roanoke shall have an opportunity to be heard to determine if such citizens desire Council to petition the General Assembly of Virginia to make certain amendments to the Roanoke Charter of 1952 by adding the Director of the City's Office of Real Estate Valuation as a council appointed officer, as described in the amendments set forth below. § 8. - Officers elective by council; rules; journal of council proceedings; quorum of council. The council shall elect a city manager, a city clerk, a municipal auditor, a director of real estate valuation, and a city attorney, none of whom need be a resident of the city at the time of their election but who shall take up residence within the city within three months of their election if not already a resident. Unless herein otherwise specifically provided, the council shall also appoint the members of such boards and commissions as are hereafter provided for. Pursuant to § 21 of this charter, the city manager shall appoint a director of finance. All elections by the council shall be viva voce and the vote recorded in the journal of the council. The council may determine its own rules of procedure; may punish its members for misconduct and may compel the attendance of members in such manner and under such penalties as may be prescribed by ordinance.It shall keep a journal or its proceedings. A majority of all of the members of the council shall constitute a quorum to do business,but a smaller number may adjourn from time to time. Upon a vacancy occurring in any such office the council shall elect a person to fill the unexpired portion of any term created by such vacancy; or, in the council's discretion, it may elect a person as an acting city manager, city clerk, municipal auditor, director of real estate valuation, or city attorney to hold such office for such lesser term and for such compensation as the council shall then determine; and any person so elected shall have, during the term for which he was elected, all of the authority and shall be charged with all of the duties and responsibilities of the office for which he was elected. § 9. - Elections by council, when held, terms, et cetera. * * * During the month of September 2016 and during the month of September of every second year thereafter, the council shall elect a city clerk, a municipal auditor, a director of real estate valuation, and a city attorney, each of whom shall serve a term of two years from the first day of October next following the date of their election and until their successor shall have been elected and qualified. § 23. Creation of departments and department heads; deputies and assistants. The council may by ordinance provide for administrative departments, and when such departments are created may define the functions, which such departments are to administer, may provide for the appointment of heads for such departments and define their duties and responsibilities. The council may by ordinance provide for the appointment of one or more assistants or deputies in the offices of the city attorney, the municipal auditor, the director of real estate valuation, and the city clerk and may define their duties and responsibilities. Such assistants or deputies, when acting in such official capacity, shall possess all of the power and authority and shall be subject to all of the duties and responsibilities given to or imposed upon their respective superiors under this charter. All persons wishing to address City Council must sign-up with the City Clerk's Office by emailing clerk@roanokeva.gov or calling(540) 853-2541 by noon, on Thursday, August 15, 2024. The full text of the proposed amendments to the City Charter, and a resolution authorizing the City Attorney to petition the Virginia General Assembly to introduce a bill in the 2025 Session of the General Assembly so amending the City Charter, are on file in the Office of the City Clerk, 4111 Floor, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011. For further information on the matter, you may contact the City Clerk's Office at(540)853-2541. If you are a person with a disability who needs accommodations for this hearing,please contact the City Clerk's Office at(540) 853-2541, before noon on Thursday, August 15, 2024. The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would like to request an interpreter,please let us know at least 24 hours in advance by calling(540) 853- 1283. La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas,previa solicitud. Si usted desea solicitar un interprete,haganoslo saber con al menos 24 horas de antelacion por llamar(540) 853-1283. Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani, tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu (540) 853-1283. jt o�} Igi�l j l.0 1SI ��IiS cs-o J J J. cs"�(.1)1 y a:>~Lya :1'&I cJ91?ce9.ac `LL4 a de sly ,..,9 J )9.a ,-1 S939J ,&y I,U.(540) 853-1283 u.,t�, 24 Sa1v ls.Izt c.l,-,1�1 Given under my hand this 7th day of August, 2024. Cecelia F. McCoy, City Clerk. Note to Publisher: Please publish in full once in the Legal Section of the Roanoke Times, on August 7, 2024 and August 12, 2024. Please send bill and affidavit of publication to: Cecelia F. McCoy, City Clerk. 4th Floor,Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 456 Roanoke, Virginia, 24011 ATTACHMENT 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA A RESOLUTION petitioning the 2025 Session of the General Assembly to amend the existing Roanoke Charter of 1952, as amended,in order to allow for the appointment of the City of Roanoke's Director of Real Estate Valuation by City Council. WHEREAS, pursuant to the provisions of Section 15.2-202, Code of Virginia (1950), as amended,notice of a public hearing concerning the proposed petition was advertised twice,with the first notice being published no more than 28 days before the public hearing, and the second notice appearing no less than seven days before the date of the public hearing, meeting referenced in the notice, in a newspaper having a general circulation in the county, and the other requirements specified in Section 15.2-202, Code of Virginia having been followed; WHEREAS, the required public hearing was conducted on August 19, 2024; and WHEREAS,after considering the matter and the comments made during the public hearing, Council desires to request the General Assembly to amend its existing Roanoke Charter of 1952,as amended. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Attorney is directed to petition the 2025 General Assembly to amend the Roanoke Charter of 1952 to reflect such changes as follows: 1 § 8. - Officers elective by council;rules;journal of council proceedings; quorum of council. The council shall elect a city manager, a city clerk, a municipal auditor, a city attorney,and a director of real estate valuation, none of whom need be a resident of the city at the time of their election but who shall take up residence within the city within three months of their election if not already a resident. Unless herein otherwise specifically provided,the council shall also appoint the members of such boards and commissions as are hereafter provided for. Pursuant to § 21 of this charter, the city manager shall appoint a director of finance. All elections by the council shall be viva voce and the vote recorded in the journal of the council. The council may determine its own rules of procedure; may punish its members for misconduct and may compel the attendance of members in such manner and under such penalties as may be prescribed by ordinance. It shall keep a journal or its proceedings. A majority of all of the members of the council shall constitute a quorum to do business,but a smaller number may adjourn from time to time. Upon a vacancy occurring in any such office the council shall elect a person to fill the unexpired portion of any term created by such vacancy;or,in the council's discretion, it may elect a person as an acting city manager, city clerk,municipal auditor, or city attorney, or director of real estate valuation to hold such office for such lesser term and for such compensation as the council shall then determine; and any person so elected shall have, during the term for which he was elected, all of the authority and shall be charged with all of the duties and responsibilities of the office for which he was elected. * * * § 9. - Elections by council, when held, terms, et cetera. * * * During the month of September 2016 and during the month of September of every second year thereafter, the council shall elect a city clerk, a municipal auditor, a director of real estate valuation, and a city attorney, each of whom shall serve a term of two years from the first day of October next following the date of their election and until their successor shall have been elected and qualified. 2 § 23. Creation of departments and department heads; deputies and assistants. The council may by ordinance provide for administrative departments, and when such departments are created may define the functions,which such departments are to administer, may provide for the appointment of heads for such departments and define their duties and responsibilities. The council may by ordinance provide for the appointment of one or more assistants or deputies in the offices of the city attorney,the municipal auditor,the director of real estate valuation,and the city clerk and may define their duties and responsibilities.Such assistants or deputies, when acting in such official capacity, shall possess all of the power and authority and shall be subject to all of the duties and responsibilities given to or imposed upon their respective superiors under this charter. 2. The City Clerk is directed to send three attested copies of this resolution,a copy of the requested amendment to the Roanoke Charter of 1952,as amended,a publisher's affidavit showing that the public hearing on this request was advertised, and a certified copy of Council's minutes showing the action taken at the advertised public hearing to the Honorable Sam Rasoul, Member, Virginia House of Delegates, the Honorable Joseph P. McNamara, Member, Virginia House of Delegates, and the Honorable David R. Suetterlein,Member,Virginia Senate,with the request that they introduce a bill in the 2025 Session of the General Assembly to amend the Roanoke Charter of 1952, as amended as set forth above. ATTEST: City Clerk. 3 ATTACHMENT 3 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE amending and reordaining Section 22.3-2,Definitions,Article I, General, Chapter 22.3, Pensions and Retirement, Code of the City of Roanoke (1979), as amended; Section 32-37, Appointment, and Section 32-37.1, General powers, Division 2, Assessment of Real Estate Generally, Article II, Real Estate Taxes Generally, Chapter 32,. Taxation, Code of the City of Roanoke(1979) as amended; to remove the appointment of the director of real estate valuation from the city manager and reinstate the appointment of such officer by City Council, and amend certain sections of City Code necessitated by such changes; establishing an effective date; and dispensing with the second reading of this Ordinance by title. WHEREAS, by prior action taken by the Virginia General Assembly, Section 8 of the Roanoke Charter of 1952 was amended to provide for the appointment of the director of the City's Department of Real Estate Valuation by City Council. NOW THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 22.3-2, Definitions, Article I, General, Chapter 22.3, Pensions and Retirement, Code of the City of Roanoke (1979), as amended, is amended and reordained to read and provide as follows: Sec. 22.3-2. Definitions. * * * Eligible employee shall mean: * * * (c) The city manager, city attorney, municipal auditor, director of real estate valuation, and the city clerk(the "council appointed officers"); * * * 2. Section 32-37, Appointment, Division 2, Assessment of Real Estate Generally, Article II, Real Estate Taxes Generally,Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, is amended and reordained to read and provide as follows: Sec. 32-37 Appointment The director of real estate valuation shall be appointed by city council the city manager or the city manager's designee, and shall be included in the city's pay and classification plan. 3. Section 32-37.1, General powers, Division 2, Assessment of Real Estate Generally, Article II, Real Estate Taxes Generally, Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, is amended and reordained to read and provide as follows: Sec. 32-37.1. General powers. The director of real estate valuation shall be the administrative head of the office of real estate valuation, and shall be responsible to city council the director of finance for the effective administration of such office. The director of real estate valuation shall have responsibility for the general management and control of the assessment of real estate for taxation. 4. The ordinance shall be effective upon passage. 5. Pursuant to Section 12 of the Roanoke City Charter, the second reading by title of this ordinance is hereby dispensed with. ATTEST: City Clerk. CITY ATTORNEY COUNCIL MEMO �.- . Date: July 30, 2024 From: Timothy R. Spencer, City Attorney Re: Section 2-297 Established, Division 2, Permanent Committees and Boards, Article XIV, Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke(1979), as amended Section 2-307 Youth Athletics Review Board, of Division 2, Permanent Committees and Boards, Article XIV, Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended I recommend that City Council consider adoption of an ordinance to abolish the Youth Athletics Review Board by repealing Section 2-307, Youth Athletics Review Board of Article XIV, Authorities, Boards, Commissions and Committees Generally of the City Code. The Parks and Recreation Advisory Board will assume many of the responsibilities previously held by the Youth Athletics Review Board. I also recommend that City Council consider adoption of an ordinance to amend Section 2-297, Established of Article XIV, Authorities, Boards, Commissions and Committees Generally of the City Code to remove "Youth athletics review board" from the list of permanent committees and boards of council. This recommendation is made in conjunction with the recommendation to abolish the Youth Athletics Review Board. A copy of the proposed ordinances are attached for Council's consideration. With Council's consent, both ordinances will be presented at City Council's August 19, 2024, regular agenda meeting for consideration for adoption. TRS yyt{ tY IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA AN ORDINANCE abolishing the Youth Athletics Review Board by amending and reordaining Section 2-307 Youth Athletics Review Board, Division 2, Permanent Committees and Boards, Article XIV, Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 2. Section 2-307 Youth Athletics Review Board, of Division 2, Permanent Committees and Boards, Article XIV, Authorities, Boards, Commissions and Committees Generally, Chapter 2,Administration, is hereby repealed: Sec. 2 307 v th �h1 t• s « ,;ew>,, and t, ,a h 11 f icy ting o e t,.tiyes :tl� two e city manager. Pursuant to section 2 282, the mayor shall not serve ex officio. The a r 1 a t; it s a (b) Purpose; responsibility. The purpose and responsibility of the board shall enhance participati th J J th nrs_aort to establ si, u + 1• J t' 1 t F o f re nt term. (d) Members not compensated. The members of the youth athletics review beafEl-Rhal1 'tt, t f rl.t , o `h mbe -eemr ense(e) Organization, selection of officers, meetings. (1) A t 't •t' 1 t' tl embers of th th athletics re 1.e r.l elect a chai Lice ehai,tend—se t The ombe ele chair shall serve as th Y b o i'' ffcer at m n"ll eting of the "th eth t' l .1 T th b f th 1, the cha r.,hal a � - t' bt l t of earl t' tl t 1 1 -eti. F 11 � t' •.l .l .1 F:lo� ,t 'tl+ tl,o :t. „lorL All b Y officers shall serve-fer-t ms--tl t a n b 31 o oar Members may be reelect a t ff th t limit..t: (2) The youth athletics review board shall adept bylaws with respect to the he4neensistent--wit4-theilfevi4Ems--ef-seetiefi--2-3 -he-hylaws-shall be presented to city council for endorsement. (3) The youth athletics review board shall develop a schedule for regular meetings en a - th1 b 1, cale.,d r a ch s hed„le f r pree rege�-meeting for the-gig calendar year. At tl, i t:al f eeting f f 2021 ,1 ler l r, o r 2022 schedule for the balance ..��_�____ ________._ ;_�—_ ___ ('{) The youth athletics review board shall hold public hearings at one of its regular meetings, or at a special meeting called for that purpose pursuant section 2 307(c)(5), at least quarterl��y--dufing the year. The t' u__ __ tL ct the o ibilitio of the ,tl, athleti review board as set fe th in section 2 i-c of each public hearing shall be published in a newspaper of general circulation prior to the date of the public hearing. t • t (2) b f tL ,th th t• o •0 bo rd with at least twelve (12) hems prier netice t h mber ''elli:'ere'' 1 � electro T �Q' r t>, 1 t ng sh ll se Y o t f t t- f the o a �Y o mail. shall be limited to that purpose. (6) The—city—manager shall a^ pint staff to assist the secretary in the , agendas for meetings, notify b o f'meeti its e for legal notices of meeting, ^ e ll agenda packages, and perform all other duties of a secretary. The " review board. (f) Reports to city council. to city council as determined by such board. All ,l ti I, ll b ti „d delivere to t b � clerk l th t, council—agenda e��-ages T ' • r l- l- 1, 7 ti si erect� y c council. • matters considered by the youth athletics review board, the recommendations made to city •of the youth athletics reviewa " t t tat the nd cit i y " cl r, r � in December. *** 2. Section 2-307 Youth Athletics Review Board, of Division 2, Permanent Committees and Boards, Article XIV, Authorities, Boards, Commissions and Committees Generally, Chapter 2,Administration, is hereby REPEALED. 3. The Youth Athletics Review Board is hereby ABOLISHED and many of its duties are hereby reassigned to the Parks and Recreation Advisory Board. 4. Council expresses its appreciation to the members of the Youth Athletics Review Board for their service to the City of Roanoke and its citizens. 5. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE amending and reordaining Section 2-297 Established, Division 2, Permanent Committees and Boards, Article XIV, Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The Code of the City of Roanoke, Virginia (1979), as amended, is hereby amended and reordained to amend Section 2-297, Established, Division 2 Permanent Committees and Boards, of Article XIV Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended, to read and provide as follows: Sec. 2-297 Established. There are hereby established the following permanent committees and boards of the council: (1) Audit committee. (2) Personnel committee. (3) Legislative committee. (4) Equity and empowerment advisory board. (5) Gun violence prevention commission. (6) Youth athletics review board. * * * 2. The ordinance shall be effective upon passage. 3. The second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. .t 1, CITY ATTORNEY COUNCIL MEMO Date: July 30, 2024 From: Timothy R. Spencer, City Attorney Re: Division 3, Advisory Boards of Article XIV Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended Section 2-313.1 Roanoke Neighborhood Advocacy Advisory Board, Division 3, Advisory Boards of Article XIV Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979) Section 2-313.2 Parks and Recreation Advisory Board, Division 3, Advisory Boards of Article XIV Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended I recommend that City Council consider adoption of three ordinances amending the City Code to codify advisory boards that currently have no statutory reference. First, I recommend that City Council consider adoption of an ordinance to add a new Division 3, Advisory Boards under Article XIV Authorities, Boards, Commissions and Committees Generally. Currently, there is only a Division 2 for Permanent Committees and Boards and no division for regular committees, boards, or commissions that serve in an advisory capacity. Adding this Division 3 in the City Code will allow boards that are not permanent boards of council to have a statutory section for reference. Second, I recommend that City Council consider adoption of an ordinance to add a new Section 2-313.1 Roanoke Neighborhood Advocacy Advisory Board, under the newly created Division 3, Advisory Boards. This is a current and active board that does not have a statutory section for reference. Last, I recommend that City Council consider adoption of an ordinance to add a new Section 2- 313.2, Parks and Recreation Advisory Board, under the newly created Division 3, Advisory Boards. This is also a current and active board that does not have a statutory section for reference. A copy of the proposed ordinances are attached for reference. With Council's consent, these ordinances will be presented at City Council's August 19, 2024, regular agenda meeting for consideration for adoption. TRS IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA AN ORDINANCE amending and reordaining Article XIV Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended, adding a new Division 3, Advisory Boards; providing for an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Code of the City of Roanoke, Virginia (1979), as amended, is hereby amended and reordained to add Division 3, Advisory Boards under Article XIV Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended. 3. The ordinance shall be effective upon passage. 4. The second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA AN ORDINANCE amending and reordaining Division 3, Advisory Boards, Article XIV Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended, adding a new Section 2-313.1 Roanoke Neighborhood Advocacy Advisory Board; providing for an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Code of the City of Roanoke, Virginia (1979), as amended, is hereby amended and reordained to add Section 2-313.1 Roanoke Neighborhood Advocacy Advisory Board, Division 3, Advisory Boards of Article XIV Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended, to read and provide as follows: Sec. 2-313.1 Roanoke neighborhood advocacy advisory board. (a) Established; composition. There is hereby established the Roanoke Neighborhood Advocates Advisory Board("RNA") as a council-appointed board. The RNA shall consist of nine(9) members who shall be residents of the city and none of whom shall be a member of city council. (b) Purpose; responsibility. The RNA shall act in an advisory capacity to the City Manager and the City Council in matters related to neighborhoods to include: 1. Creating, developing, implementing, and maintaining a strategic business plan that directs the activities of the RNA to develop, grow, and promote the neighborhoods of Roanoke, and reviewing, amending,modifying, or adjusting such business plan on an annual basis; h 2. Advising City Council and City administration annually concerning existing and proposed public policies affecting the vitality of neighborhoods and neighborhood-based organizations; 3. Informing neighborhood-based organizations and the public of existing and proposed public policies and activities that support neighborhoods and neighborhood-based organizations; 4. Advising and counseling neighborhood-based organizations in establishing, developing, and expanding their organization, administrative, and advocacy capacities in the promotion of their neighborhoods; 5. Overseeing the administration of the Neighborhood Grant Program, including the creation, establishment, and implementation of criteria and qualifications for the award of funds under the Neighborhood Grant Program; 6. Assisting and collaborating with the Neighborhood Services Coordinator for the City in the outreach and support to neighborhoods and neighborhood-based organizations by serving as a liaison to neighborhood groups and providing comments and recommendations regarding needs, events, and activities in neighborhoods; and 7. Facilitating the Neighborhood Partnership Awards Program to recognize and honor the outstanding contributions and accomplishments achieved by neighborhood organizations and civic individuals for their commitment to improve their neighborhood and community. In carrying out these responsibilities,the RNA may solicit public input or comment on the same. (c) Appointment and terms of members. Members of the RNA shall be appointed by city council. Members shall serve for terms of three (3)years. Members of the Roanoke Neighborhood Advocates shall be subject to the limitation on terms set forth in section 2-281.1. (d) Members not compensated. The members of the RNA shall serve without compensation for their service as such members. (e) Organization, selection of officers, meetings. 1. At its initial meeting,the members of the RNA shall elect a chair, vice-chair, and secretary. The member elected as chair shall serve as the presiding officer at all meetings of the RNA. In the absence of the chair, the vice-chair shall preside at such meeting. The secretary shall prepare agendas for each meeting,take minutes of each meeting, ensure that proper legal notice of all meetings is provided, and file minutes with the city clerk. All officers shall serve for terms that end on June 30 of each year. Members may be reelected to serve as an officer without limitation. 2. The RNA shall adopt bylaws with respect to the operations of the RNA. Such bylaws shall not be inconsistent with the provisions of section 2-305. 3. The RNA shall develop a schedule for regular meetings on a bi-monthly basis for each calendar year. Such schedule for each ensuing year shall be set no later than January 15 of each year. The schedule shall include the dates and times of each regular meeting for the ensuing calendar year. At the initial meeting of the RNA in 2024,the members shall set its schedule for the balance of 2024 calendar year. 4. Special meetings of the RNA may be called by the chair or by two (2)members of the RNA with at least twelve(12)hours prior notice to each member,delivered in hand or by electronic mail. The notice of the special meeting shall set forth the purpose of the special meeting and the special meeting shall be limited to that purpose. 5. The city manager shall appoint staff to assist the secretary in the performance of the secretary's duties to keep minutes and records of all proceedings of the board, prepare agendas for meetings, notify members of meetings, arrange for legal notices of meetings,prepare all agenda packages, and perform all other duties of a secretary. The city attorney shall provide legal advice and assistance to the RNA. (f) Reports to city council. 1. The RNA shall make recommendations to City Council as requested by City Council or determined by the City Manager and in accordance with the stated purpose and responsibilities of the Board. 2. The RNA shall submit an annual written report to city council by the second session of city council in September. The annual report shall summarize the matters considered by the RNA, the recommendations made to city council, and the objectives of the RNA for the following year. *** 2. The ordinance shall be effective upon passage. 3. The second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA AN ORDINANCE amending and reordaining Division 3, Advisory Boards, Article XIV Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended, adding a new Section 2-313.2 Parks and Recreation Advisory Board; providing for an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Code of the City of Roanoke, Virginia (1979), as amended, is hereby amended and reordained to add Section 2-313.2 Parks and Recreation Advisory Board, Division 3, Advisory Boards of Article XIV Authorities, Boards, Commissions and Committees Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended, to read and provide as follows:: Sec. 2-313.2 Parks and recreation advisory board. (a) Established; composition. There is hereby established the parks and recreation advisory board ("PRAB") as a permanent council-appointed board. The parks and recreation advisory board shall consist of nine (9) members who shall be residents of the city. (b) Purpose; responsibility. The Parks and Recreation Advisory Board shall act in an Advisory capacity to the Director of Parks and Recreation,the City Manager and the City Council in matters related to parks and recreation to include: 1. Long-range Master Planning for Parks and Recreation 2. Planning and programming of individual parks and facilities, except that the Board shall not direct operations of the Department 3. Advocating for maximizing use and benefit of publically owned property and facilities for parks and recreation use 4. Review and recommend on parks and recreation policies as requested by the Director, City Manager and/or City Council 5. Review and recommend on parks and recreation rules,regulations, policies, practices, and fees and any modifications,thereof, as requested by the Director, City Manager and/or City Council 6. Review the Director's operating and capital budget proposal as presented by the Director prior to its presentation to the City Manager In carrying out these responsibilities,the Advisory Board may solicit public input or comment on the same. (c) Appointment and terms of members. Members of the parks and recreation advisory board shall be appointed by city council. Members shall serve for terms of three (3) years. Members of the parks and recreation advisory board shall be subject to the limitation on terms set forth in section 2-281.1. (d) Members not compensated. The members of the parks and recreation advisory board shall serve without compensation for their service as such members. (e) Organization, selection of officers, meetings. 1. At its initial meeting, the members of the parks and recreation advisory board shall elect a chair,vice-chair, and secretary. The member elected as chair shall serve as the presiding officer at all meetings of the parks and recreation board. In the absence of the chair, the vice-chair shall preside at such meeting. The secretary shall prepare agendas for each meeting, take minutes of each meeting, ensure that proper legal notice of all meetings is provided, and file minutes with the city clerk. All officers shall serve for terms that end on December 31 of each year. Members may be reelected to serve as an officer without limitation. 2. The parks and recreation advisory board shall adopt bylaws with respect to the operations of the parks and recreation advisory board. Such bylaws shall not be inconsistent with the provisions of section 2-305. 3. The parks and recreation advisory board shall develop a schedule for regular meetings on a bi-monthly basis for each calendar year. Such schedule for each ensuing year shall be set no later than January 15 of each year. The schedule shall include the dates and times of each regular meeting for the ensuing calendar year. At the initial meeting of the parks and recreation advisory board in 2024, the members shall set its schedule for the balance of 2024 calendar year. 4. Special meetings of the parks and recreation advisory board may be called by the chair or by two (2) members of the parks and recreation advisory board with at least twelve (12) hours prior notice to each member, delivered in hand or by electronic mail. The notice of the special meeting shall set forth the purpose of the special meeting and the special meeting shall be limited to that purpose. 5. The director of the parks and recreation department shall appoint staff to assist the secretary in the performance of the secretary's duties to keep minutes and is i >fi records of all proceedings of the board, prepare agendas for meetings, notify members of meetings, arrange for legal notices of meetings,prepare all agenda packages, and perform all other duties of a secretary. The city attorney shall provide legal advice and assistance to the parks and recreation advisory board. (f) Reports to city council. 1. The parks and recreation advisory board shall make recommendations to City Council as requested by City Council or determined by the City Manager and in accordance with the stated purpose and responsibilities of the Board. 2. The parks and recreation advisory board shall make submit annual written report to city council by the second session of city council in September. The annual report shall summarize the matters considered by the parks and recreation advisory board, the recommendations made to city council, and the objectives of the parks and recreation advisory board for the following year. *** 2. The ordinance shall be effective upon passage. 3. The second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. 1 N . O OO V V o L O •-- O N Ocu U Q N V a) O V • i r� O Q N '0 -0 O Z O O -C L O O •or) bf1 N z z N O 0 O al C 0 05 O C x [h co O aT O Ni c E E a) a) N L N f� T U _ 0 N als Q N a) a) a) O cn v�i cn L _C L L O O _0 E_c °� Ei on E�D �a Z � - U0 � Ua O p oZ I c/ w L (VI/) z u a) -0 a) _ a) E E a) o a) *o 4— C o M a. Q , a' co L ',c-c) c aJ .Q 0 o a) E 0 E E a� • a� 0 E T E E -o E E u a r c L, • cv Z A A A 0 0 ii • • N -v -a a ea) a •r.- , (I CC1 RK L L L ) Q) G 0 0, 0, 0, L... O 0 0 1- M M • • u L1') �O I� l.) L O O O Q) ^ , N N N I-. 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O W V U rcS ) O >a _, o 4_, 4_, x LL, • • v ' N o 13) a 0 c N U — ra a o N a-.+ N C U L C O U N C ,_ 0 L U N C U O N C C U cn C L -0 0 On L _c 2N O 0 O� 0 E a) N N Q) 0al 2 v) C E 0 O Q MSL z O CU 0 C " O on 0 4 o_ �'• "O C QJ O `^ L 0 4) a) c •r• 0 -0 E 0 OU X N N Q U > C O L 1-1 .r. U O U t{. cr. *' C � - is C > a) •o o a al C O Q L _ a O N (� ate-+ --+ r W O O Z C0 f U W U O- O a) lU D U U Ce A a A A 0 = N i CITY OF ROANOKE CITY COUNCIL ' t P 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 ! Telephone: (540)853-2541 Fax: (540)853-1145 SHERMAN P.LEA,SR. E-mail: clerk@roanokeva.gov Council Members Mayor Joseph L.Cobb 3 Beverly T.Fitzpatrick,Jr. Stephanie Moon Reynolds Vivian Sanchez-Jones Peter J.Volosin August 6, 2024 Patricia White-Boyd Chief Travis Griffith Roanoke County Fire & EMS Department 5925 Cove Road Roanoke, Virginia 24019 Dear Chief Griffith: On behalf of the Roanoke City Council, I want to express our sincere gratitude to Roanoke County Paramedics/Firefighters Chad Dailey and Sam Cargill, as well as City of Roanoke Fire-EMS Department members Jacob Bayer, Brady Seldomridge, and Captain Brian Wasson. Their exceptional support during the mutual-aid call on July 24, 2024, was crucial. Their prompt response and invaluable assistance in this critical situation played a key role in achieving the best possible outcome. When they arrived on the scene, a woman in labor had already delivered her baby. Despite the challenging circumstances, they provided outstanding care to the newborn, demonstrating both professionalism and compassion. Their expertise greatly contributed to the successful outcome for both mother and child. We express our deep appreciation for the support and collaboration shown by Roanoke County Fire & EMS. The successful resolution of this situation underscores the importance of teamwork and mutual aid in addressing emergencies. The coordinated efforts of both Fire Departments played a crucial role in resolving the issue and achieving a positive result. Thank you once again for the exceptional service and support. With sincere thanks, c• Sherman P. Lea, Sr. Mayor c: The Members of City Council Dr. Lydia Pettis Patton, Interim City Manager David Hoback, Chief of Roanoke Fire-EMS Department ' ' ` , 1 liokII org ... ill_:-:::-:;4' ..iiiiii.er'l a'9 # - `' • -. ei . jilt • � a �. _ i: 1 A . . .. I \ II 41i i I I , - ,,, Iii1 /! • Wily are a good ner homes ng "The Benefits of Container Homes" - "Sustainable, Affordable, and Innovative Housing Solutions" *Sustainability* - " Eco-Friendly Housing" - Made from recycled shipping containers - Reduced waste and environmental impact - Energy-efficient designs and materials - Minimal land use - Image: A container home with solar panels *Affordability* - "Cost-Effective Housing" - Lower construction costs compared to traditional housing - Affordable pricing options - Potential for DIY projects - Reduced maintenance costs *Innovation* "Modern and Versatile Designs" - Unique and customizable designs - Space-saving layouts - Potential for multi-story homes - Easy to expand or modify *Durability* "Resilient and Long-Lasting" - Made from durable steel and materials - Weather-resistant and secure - Low maintenance requirements - Can withstand natural disasters *Speed and Efficiency* "Quick and Easy Construction" - Fast construction timeline - Minimal on-site work required - Pre-fabricated modules co'rzo F CITY OF ROANOKE V 0 ,"'" OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 it�rG Roanoke,Virginia 24011-1536 1��� '' Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk August 6, 2024 Raquel Nunez Board Secretary Roanoke, Virginia Dear Ms. Nunez: This is to advise you that Shenita Boukari has qualified as a member of the Fair Housing Board to fill the unexpired term of office of Jessie Coffman ending March 31, 2025. Sincerely, e.„.,,,„:„ d-: cort-dol Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Shenita Boukari, do solemnly swear(or affirm)that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Fair Housing Board to fill the unexpired term of office of Jessie Coffman ending March 31, 2025, according to the best of my ability. (So help me God.) SHEN1BOUKkktU The foregoing oath of office was taken, sworn to, and subscribed before me by Shenita \ II Boukari this IC day o L -( y 2024. Brenda S. Hamilton, Clerk of the Circuit Court r �Y tL --` , Clerk co 4 ,. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk August 6, 2024 Chris Parker Board Secretary Roanoke, Virginia Dear Mr. Parker: This is to advise you that Paul Underwood has qualified as a member of the Personnel and Employment Practices Commission to replace Marcheta Turner for a three-year term of office commencing July 1, 2024 and ending June 30, 2027. Sincerely, ezz_eiz;„ tiortdel, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Paul Underwood, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Personnel and Employment Practices Commission to replace Marcheta Turner for a three-year term of office commencing July 1, 2024 and ending June 30, 2027; according to the best of my ability. (So help me God.) P4JL U D RWOOD The foregoing oath of office was taken, sworn to, and subscribed before me by Paul Underwood this i))i day of , uly 2024. Brenda S. Hamilton, Clerk of the Circuit Court By' , Clerk F40 CITY OF ROANOKE -40-1. OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 s Roanoke,Virginia 24011-1536 :,.e}t Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk August 6, 2024 Chris Parker Board Secretary Roanoke, Virginia Dear Mr. Parker: This is to advise you that Luke Pugh has qualified as a member of the Personnel and Employment Practices Commission to fill the unexpired term of office of Yen Ha ending June 30, 2026. Sincerely, 6e.e.eli;cd . -• (107-e-el Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Luke Pugh, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Personnel and Employment Practices Commission to fill the unexpired term of office of Yen Ha ending June 30, 2026, according to the best of my ability. (So help me God.) / LUKE PUGH The foregoing oath of office was taken, sworn to, and subscribed before me by Luke Pugh this day of%\u 2024. Brenda S. Hamilton, Clerk of the Circuit Court I By ( b , Clerk 01 CITY OF ROANOKE ft, OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA CMC Deputy City Clerk City Clerk lerk RUTH VISUETE PEREZ Assistant Deputy City Clerk August 6, 2024 Cindy McFall Board Secretary Roanoke, Virginia Dear Ms. McFall: This is to advise you that Timothy Strawn has qualified as a member of the Parks and Recreation Advisory Board to replace Stephen Terry McGuire for a term of office ending March 31, 2027. Sincerely, coze_di Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Timothy Strawn, do solemnly swear(or affirm)that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board to replace Stephen Terry McGuire for a term of office ending March 31, 2027; according to the best of my ability. (So help me God.) WO) TIMOT Y STRAWN The foregoing oath of office was taken, sworn to, and subscribed before me by Timothy Strawn this /` day of Y�C 2024. Brenda S. Hamilton, Clerk of the Circuit Court By 474 , Clerk i 6'44 ,- a ' k CITY OF ROANOKE - _Air-i OFFICE OF THE CITY CLERK 0 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 .111*fit40 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk August 6, 2024 Sheila Umberger Board Secretary Roanoke, Virginia Dear Ms. Umberger: This is to advise you that Boreham Boyd Johnson has qualified as a member of the Roanoke Public Library Board to fill the unexpired term of office of Auraliz Quintana ending June 30, 2026. Sincerely, .t.e-el-t; d -.. C07-e-dd/ Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Boreham Boyd Johnson, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Public Library Board to fill the unexpired term of office of Auraliz Quintana ending June 30, 2026, according to the best of my ability. (So help me God.) BOREHA The foregoing oath of office was taken, sworn to, and subscribed before me by Boreham Boyd Johnson this / day of 7"` 2024. y Brenda S. Hamilton, Clerk of the Circuit Court By /0/4, Clerk F CITY OF ROANOKE 3 - !" OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 I,' Roanoke,Virginia 24011-1536 ,, Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk August 6, 2024 Frank McGuire Board Secretary Roanoke, Virginia Dear Mr. McGuire: This is to advise you that Andrew Graninger has qualified as a member of the Roanoke Valley Greenway Commission to replace James Revercomb, III, for a three-year term of office commencing July 1, 2024 and ending June 30, 2027. Sincerely, 6. '=07-e-di Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Andrew Graninger, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Valley Greenway Commission to replace James Revercomb, Ill, for a three-year term of office commencing July 1, 2024 and endingJune 30, 2027; according to th- - • �� ;r1•11' So ;'='— •• AN I - W GRANIN The foregoing oath of office was taken, sworn to, and subscribed before me by Andrew Graninger this g2"4 day of .6(y 2024. Brenda S. Hamilton, Clerk of the Circuit Court BY , Clerk ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of the City Council Meeting: August 5, 2024 Subject: Annual Arts and Culture Briefing and FY 2025 Public Art Workplan - 10 minutes Background: The Roanoke Arts Commission (RAC) presents to the City Council an overview of the past fiscal year's accomplishments and the Annual Public Art Work Plan. Considerations: The funding being deployed through the annual public art plan has already been approved by the City Council through the Percent for Art fund and through separate individual grant acceptance budget ordinances. Recommended Action: No action is requested. 0Z45,4 Lydia Patton, Interim City Manager Distribution: Council Appointed Officers Angie O'Brien. Assistant City Manager Chris Chittum. Acting Assistant City Manager Jillian Papa Moore, Director of Planning. 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VI = n, O (D 5' O —++ Sv D CM CC)) n CAD I-� fD 0 0 (D Q O o cn O 0 (D 0- O C O .0 (D 0- -+, - - -I (D v M Q _ O vlv C!q v 's n v C -0 CD (D (D O in Q -' cn 0 0 s �. CD (D fD r+ 1 = z 0 CD n n n -a N - X 0 oc 2 rt v o (D ro m a) Q., rD D ID rt CD r-h fJ -� CD �, CD C - a, -o o 0 O o (J) 0 -CI 0 -• -s C r-r -+, rt r+ n rD rD 0- n rD o r"+' r-F T Vt cu N -+' r t =' 0 CD 0 rD a) _T v) rnD C = - - C n 4- CD fD = 0 v 0_ (0 0_ O — -+ O co = CD a \ o > ri+ rn �' rD rt rD CI) D : r-r v) crQ CAD rD N rD Si) -1 fi 0- Cli C O N : — vl Q O ID O CD rD VI rD C co r-1- r+ `< CD CD -, fD VI rD O Co Q 75 CO Co r+ C US ,.-1 v 3 3 Z 0 rt 0 1 fir► 'vf44101. z.. IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 5th day of August 2024. No. 42982-080524. A RESOLUTION accepting funds from the City of Salem, Virginia "(Salem") in the amount of$17,315 to the City of Roanoke, Virginia ("Roanoke") for their shared costs for the purchase and installation of the Wayfinding Sign located at the border of the Salem and Roanoke, pursuant to a Memorandum of Understanding ("MOU") for the Installation and Maintenance of Wayfinding Sign dated March 23, 2022. WHEREAS, Salem and Roanoke entered into a MOU for the Installation and Maintenance of Wayfinding Sign dated March 23, 2022 to implement a Wayfinding Sign located at the border of Salem and Roanoke, specifically in the median of Route 460/East Main Street; and WHEREAS, pursuant to the MOU, Salem agreed to reimburse Roanoke for fifty percent (50%) of the costs for the purchase and installation of the Wayfinding Sign. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the City hereby accepts the funds from Salem in the amount of $17,315 for the reimbursement of fifty percent (50%) of the costs for the purchase and installation of the Wayfinding Sign, all as more fully set forth in the City Council Agenda Report dated August 5, 2024. ATTEST: City Clerk. - IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of August 2024. No. 42983-080524. AN ORDINANCE to appropriate funding from the City of Salem, for the installation of a regional gateway sign, amending and reordaining certain sections of the 2024-2025 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2024-2025 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from Third Party 235-8120-0000-69060-400021 $ 17,315 Revenues Wayfinding Sign - City of Salem 235-8120-0000-40125-400021 $ 17,315 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: Me-eity City Clerk. } ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of the City Council Meeting: August 5, 2024 Subject: Acceptance of Funds from the City of Salem for the Shared Installation Cost of Regional Gateway Signs. Background: Visit Virginia's Blue Ridge (VBR) sponsored a study to enhance wayfinding for the City of Roanoke and surrounding localities. The resulting Regional Wayfinding Program identifies one location for a Gateway sign that borders the City of Roanoke and the City of Salem. A Wayfinding Sign MOU between the City of Roanoke and the City of Salem, dated March 23, 2022, establishes the cost share and maintenance of the identified Gateway signs. Considerations: The installation cost for the Gateway sign is $34,630. Per the established MOU, the City of Roanoke and the City of Salem will share this cost. Recommended Action: Accept the City of Salem reimbursement for $17,315 and appropriate into the existing Wayfinding capital account number 235-8120-0000-40125-400021. Lydia Patton, Interim City Manager Distribution: Council Appointed Officers Sam Roman, Assistant City Manager Andrea Trent, Acting Director of Finance Ross Campbell, Director of Public Works Dwayne D'Ardenne, Transportation Division Manager MEMORANDUM OF UNDERSTANDING FOR THE INSTALLATION AND MAINTENANCE OF WAYFINDING SIGN THIS MEMORANDUM OF UNDERSTANDING FOR THE INSTALLATION AND MAINTENANCE OF WAYFINDING SIGN (the "Agreement") is made this.3 day of Al pe"oe fe— , 2022 (the "Effective Date"), by and between the CITY OF SALEM,VIRGINIA ("Salem"), a municipal corporation of the Commonwealth of Virginia, and the CITY OF ROANOKE, VIRGINIA ("Roanoke"), a municipal corporation of the Commonwealth of Virginia(collectively,the "Parties"). RECITALS WHEREAS, Visit Virginia's Blue Ridge sponsored a study regarding the enhancement of wayfinding signs within the jurisdiction of its member localities; WHEREAS, a Regional Wayfinding Program was developed and identified one (1) location bordering Salem and Roanoke to facilitate better identification and navigation of regional attractions; WHEREAS, the Parties have developed a plan to implement one (1) Wayfinding Sign located at the border of Salem and Roanoke, specifically in the median of Route 460/East Main Street, located approximately 225 feet east of the Otter Avenue and East Main Street intersection. The approximate location of the Wayfinding Sign is further identified in Exhibit A ("Wayfinding Sign"). WHEREAS, the parties agree to provide funding to support the purchase, installation, maintenance, repair, and replacement of the Wayfinding Sign; WHEREAS, Salem and Roanoke desire to enter into this Agreement to outline their agreement to share the cost of purchasing, installing, maintaining, repairing, and replacing the Wayfinding Sign; NOW, THEREFORE, in consideration of the covenants and representations made below, and the above recitals, which are incorporated herein by reference and made an essential part of this Agreement, the Parties agree as follows: Section 1. Salem Obligations and Responsibilities. Upon completion of installation of the Wayfinding Sign, Salem agrees to, upon receipt of Roanoke invoices, reimburse Roanoke for fifty percent(50%)of the costs for purchase and installation of the Wayfinding Sign. Salem further agrees to, upon receipt of Roanoke invoices, reimburse Roanoke for fifty percent (50%) of the costs for repairs and maintenance of the Wayfinding Sign, provided,however, that such costs for repair and maintenance are mutually agreed upon and approved by the Parties prior to incurring the costs. Salem shall make reimbursement payments to Roanoke within thirty (30) days after receipt of Roanoke's invoice for payment. {oo4c1876 DOCX Section 2. Roanoke Obligations and Responsibilities. Roanoke agrees to procure the purchase and installation of the Wayfinding Sign. Roanoke further agrees to procure the maintenance of the Wayfinding Sign and, when applicable in accordance with Section 1 of this Agreement, agrees to procure the repair and/or replacement of the Wayfinding Sign. Upon completion of installation of the Wayfinding Sign, Roanoke agrees to invoice Salem for fifty percent (50%) of the costs for purchase, installation, maintenance, mutually agreed upon repairs, or replacement of the Wayfinding Sign. Section 3.Term of Agreement.This Agreement commences upon the Effective Date and will continue unless and until further action of the Parties. Section 4. Changes to this Agreement. No changes or amendments may be made to this Agreement unless mutually agreed upon by both Parties, made in writing, and executed by both Parties. Section 5. Appropriations. All obligations for funding by each party are subject to the availability of funds and the appropriation of such funds by Salem City Council and the Roanoke City Council, as may be necessary for such obligations. The city manager for each party shall include such funding that becomes due under this Agreement in each annual budget proposed by the Parties' respective city manager. In the event that such funding is not approved, is withdrawn, or otherwise is not made available,each party shall notify the other party of such unavailability of funding. Section 6. Notice. All notices, requests, demands, and other communication shall be in writing and sent by overnight delivery,registered mail, certified mail, or hand delivery,addressed to the party's principal place of business herein written. Either party may by notice in writing direct that future notices or requests or demands be sent to a different address. Notices shall be deemed given at the time of deliver. The Authorized Representatives of each party are the following: To the City of Salem, Virginia: City Manager 114 North Broad Street Salem, VA 24153 Copy to: City Attorney Guynn. Waddell, Carroll& Lockaby, P.C. 415 South College Avenue Salem, VA 24153 To City of Roanoke. Virginia: City Manager 215 Church Avenue, SW, Rm 350 Roanoke, VA 24011 Copy to: City Attorney 215 Church Avenue, SW, Rm 464 Roanoke, VA 24011 ;O6451C76DOCX Section 7.Audit. Salem and Roanoke shall retain all books, records, and other documents relevant to this Agreement for five(5)years after the end of each year included in this Agreement. Salem,its authorized agents,and/or state auditors shall have full access to and the right to examine any of said materials held or maintained by Roanoke during said period. Roanoke, its authorized agents,and/or state auditors shall have full access to and the right to examine any of said materials held or maintained by Salem during said period. Section 8. Applicable Laws and Courts. This Agreement shall be construed in accordance with and governed for all purposes by the laws of the Commonwealth of Virginia. All suits for any claims or for any breach or dispute arising of this Agreement may be brought in an appropriate court of competent jurisdiction in the City of Salem, Virginia, the City of Roanoke, Virginia, or the United States District Court for the Western District of Virginia. Section 8. Entire Agreement; Amendments. This Agreement contains the entire integrated agreement between the Parties as to the subject matter hereof and supersedes all previous written and oral negotiations, commitments, proposals, and writings. No amendments may be made to this Agreement except by a writing signed by both Parties. Section 9. Authorization. Each Party represents that its execution, delivery, and performance under this Agreement have been duly authorized by all necessary action on its behalf, and do not and will not violate any provision of its charter or enabling legislation or result in a material breach of or constitute a material default under any agreement, indenture, or instrument of which it is a party or by which it or its properties may be bound or affected. Section 10. Counterparts; Signatures; Copies. This Agreement may be executed in counterparts, both of which shall be deemed an original, but all of which together shall constitute one and the same instrument. A facsimile or scanned signature may substitute for and have the same legal effect as an original signature. Any copy of this executed Agreement made by photocopy, facsimile,or scanner shall be considered the original for all purposes. IN WITNESS WHEREOF, the Parties hereto have caused the execution of this Memorandum of Understanding as of the date first written above. [Signatures on Following Pages] (0O4,1,061X)C> i CITY OF SALEM, VIRGINIA By: "I''' //,1 ,ram .y T,.e- `., a , C 3, Manager COMMONWEALTH OF VIRGINIA ) City of Salem ) to-wit: Th- oregoing instrument was acknowledged before me this 44‘ day of 1 ,11,A..... , 2022, by Jay Taliaferro, Salem City Manager, for and on behalf of the Ci of `:lem,Virginia. My commission expires: ! 1' c�DoZ�; 40„,„.„„..„,,,, IIPArtill 1 0. (yq��,s ri .lic IQ-(.............„ 1 N pustic s s EG.#167ee38 i a COMMISSION: <3 'l.D Lo / _ = C>t EXPIRES r 2 i Registration Number: `P O 05►31/2024 .;< s9 '••........••'• J4.,'''O EALTH°....... ti`"ii:41,.,11.1,,,•.. (SEAL) Approved as to form: -t- Attorne 3->0S"2c9, Date [Signatures Conclude on Following Page] (004s1276 DOCX 1 CITY OF ROANOKE,VIRGINI By: Robert S. Cowell, oanoke Ci Manager COMMONWEALTH OF VIRGINIA ) City of Roanoke ) to-wit: The foregoing instrument was acknowledged before me this 2g day of jVII} ,2022,by Robert S.Cowell,Roanoke City Manager,for and on behalf of the City of Roanoke, Virginia. My commission expires: it.srf 3 I , 20 Z2--- , "ik Notary lic ___ Registration Number: el 33(,111 0„,,, ‘,,, WANDA A. McGILL Notary Public S C • I,) t. Commonwealth of virgin's Rog.#7336779 Commission Expo, ..31,pQ Approved as to form: Ci Atto i)'3 2 3I 202 - Date (OQg5187,UOCx 1 ROANOKE VBR Regional Wayfinding Sign Payment Request DATE: Monday, March 1 1 . 2024 TO: Max Dillon. Planner, City of Salem Department of Planning FROM: Ian Coffey. Traffic Engineer. City of Roanoke SUBJECT: Wayfinding Sign Request for Payment The City of Roanoke Transportation Division requests payment for the agreed-upon cost share of one Virginia's Blue Ridge GATEWAY.8 sign per the MOU signed by both parties on March 23. 2022. The total cost for one sign per the existing City of Roanoke contract with Gropen (sign vendor) is $34.630. The balance due for the City of Salem's portion is Si 7,31 5. Please remit payment to the City of Roanoke. Treasurer's Office, for $17,31 5. Checks can be mailed to the City of Roanoke - Transportation Division. c/o Ian Coffey. 1802 Courtland Ave. Roanoke, VA 24012. Sincerely. Digitally signed by la-Coffey ON C=US E=ian.coffey-kroancxeva gov Ian Coffey0=Transportation Divis on OU=City of Roanoke CN=;an Coffey Reason am the author of this dccume-t Date 2024 03"09 24 15-041OC' Ian Coffey Traffic Engineer City of Roanoke - Transportation Division 1802 Courtland Rd Roanoke. VA 2401 2 iar}.Coffey roanokeva.gov (540)853-2210 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of August 2024. No. 42984-080524. A RESOLUTION authorizing the acceptance of the FY 2025 Virginia Sexual and Domestic Violence Victim Fund Grant from the Commonwealth of Virginia Department of Criminal Justice Services and authorizing the execution, and filing of appropriate documents to obtain such funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the FY 2025 Virginia Sexual and Domestic Violence Victim Fund Grant from the Commonwealth of Virginia Department of Criminal Justice Services in the total amount of$31,588 with a local match in the amount of$40,679. 2. The City Manager or her designee is hereby authorized to accept,execute,and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager or her designee is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding or with such project. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of August 2024. No. 42985-080524. AN ORDINANCE to appropriate funding from the Virginia Department of Criminal Justice Services for the Sexual Domestic Violence Victim Grant, amending and reordaining certain sections of the 2024-2025 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2024-2025 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Special Revenue Fund Appropriations Salaries/Fringe 235.3111.0000.52066.400071 $ 72,267 Revenues State Grants 235.0000.0000.40122.400071 31,588 Local Match — General Fund 235.0000.0000.40126.400071 40,679 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of the City Council Meeting: August 5, 2024 Subject: Acceptance of the FY 2025 Virginia Sexual and Domestic Violence Victim Fund Grant. Background: The Department of Criminal Justice Services of the Commonwealth of Virginia has awarded the Roanoke Police Department $31,588 in grant funding as part of the Virginia Sexual and Domestic Violence Victim Fund. There is no local match requirement. The Roanoke Police Department will use the award to partially fund its existing Sexual Violence Specialist position. The Sexual Violence Specialist was previously funded as a full-time employee position through a combination of general funds and grant funds in the absence of alternative grant funding sources. The 2025 Virginia Sexual and Domestic Violence Victim Fund grant is not sufficient to fully cover the salary and benefits of a full time position. To maintain the position as a full time employee at current salary and benefit levels, the City of Roanoke will be required to provide an additional $40.679 in funding to the 2025 Virginia Domestic Violence Victim Fund grant. The Sexual Violence Specialist is an essential employee who provides services to the victims of sexual assault. The Sexual Violence Specialist investigates sexual violence offenses, ensures that victims receive support services throughout their case, and prepares cases for prosecution. Beyond the services that the employee provides in a grant funded capacity, the individual also serves as the Hispanic Outreach Coordinator for the Roanoke Police Department. The Hispanic Outreach Coordinator coordinates community events, assists in criminal investigations, and works to improve community relations. Considerations: Recommended Action: Accept the 2025 Virginia Sexual and Domestic Violence Victim Fund grant described above and authorize the Interim City Manager to execute the grant agreement and any related documents: all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the Grant fund for State grant funds of $31,588. transfer funding in the amount of $40.679 from the Transfer to Grant Fund account (101-9310-0000-69535) to provide local funding, and appropriate total funding of $72.267 for salary and benefits into accounts to be established by the Interim Director of Finance in the Grant Fund. c3• 44;7(sit Lydia Patton, Interim City Manager Distribution: Council Appointed Officers Andrea Trent, Acting Director of Finance Scott Booth. Chief of Police IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 5th day of August 2024. No. 42986-080524. A RESOLUTION supporting three applications and authorizing the City Manager or her designee to submit three applications to the Virginia Department of Transportation (VDOT) for funds from the Smart Scale Program for certain projects; and authorizing the City Manager or her designee to take certain actions in connection with such projects. BE IT RESOLVED BY THE Council of the City of Roanoke that: 1. The City Council hereby supports the applications referred to herein and authorizes the City Manager or her designee to submit such application to VDOT for funds from VDOT's Smart Scale Program for the following project, as more particularly described in the City Council Agenda Report dated August 5, 2024: Valleypointe Parkway at Peters Creek Road intersection. 2. The City Council further supports such applications to be filed by Roanoke County or the Roanoke Valley Transportation Planning Organization (RVTPO) on behalf of Roanoke County, as such proposed improvements will benefit City residents and City infrastructure, as more particularly described in the City Council Agenda Report dated August 5, 2024: a. Starkey Road/Ogden Road Streetscape Improvements (to be submitted by Roanoke County); and b. Peters Creek Road and Williamson Road Corridor Improvements (to be submitted by the RVTPO. 3. The City Manager or her designee is further authorized to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to submit the above applications and to furnish such additional information as may be required. ATTEST: ,fir YYt et - -- City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of the City Council Meeting: August 5, 2024 Subject: Adoption of a Resolution of Support for VDOT Smart Scale 2026 Grant Applications. Background: Authorized by the Virginia General Assembly in 2014, SMART SCALE is a biennial statewide prioritization process for the funding of transportation projects using the following criteria: improvements to safety, congestion reduction, accessibility, land use, economic development and the environment. Considerations: One of the Smart Scale program requirements is a resolution of support from the local governing body that will be included with the applications.. For the current Smart Scale application period, Transportation staff, in collaboration with Roanoke County staff, plans to submit the following application for funding: • Peters Creek at Valleypointe Pkwy to add one additional left turn lane on Peter Creek Rd EB at Valleypointe Pkwy; add bike lanes on EB and WB Peters Creek Rd within project limits; and upgrade the entire traffic signal layout at Peters Creek RdNalleypointe Pkwy. Roanoke County staff, or the Roanoke Valley Transportation Planning Organization (RVTPO) on behalf of Roanoke County, plan to submit two (2) applications that include improvements that will benefit City residents and City infrastructure. • Starkey Road/Ogden Road Streetscape Improvements (to be submitted by Roanoke County) • Peters Creek Road and Williamson Road Corridor Improvements (to be submitted by the RVTPO) Recommended Action: Adopt the accompanying resolution in support of the City's applications as well as the applications from Roanoke County and the Transportation Planning Organization, recognizing the regional significance of these applications. Authorize the Interim City Manager to take such further actions and execute such documents, approved as to form by the City Attorney. and to furnish additional information and/or documents as may be required for the City's Smart Scale applications. Q2X* Lydia Patton, Interim City Manager Distribution: Council Appointed Officers Sam Roman, Assistant City Manager Ross Campbell, Director of Public Works Dwayne D'Ardenne, Transportation Division Manager WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY July 12, 2024 Dr. Lydia Pettis Patton, Interim City Manager City of Roanoke 215 Church Avenue SW, Suite 364 Roanoke,VA 24011 Re: Application for Peters Creek Road at Valleypointe Parkway Improvements Dear Dr. Patton: I understand the City of Roanoke is collaborating with the Virginia Department of Transportation to submit a SMART SCALE application for the intersection at Valleypointe Parkway and Peters Creek Road. The proposed project will improve access to the Wood Haven Technology Park from Interstates 81 and 581. I am writing to express the support of the Western Virginia Regional Industrial Facility Authority for these proposed roadway improvements. The resulting interchange improvements envisioned would address several deficiencies identified in the Transportation Impact Analysis completed in 2018 for the Wood Haven Road Technology Park development. Specifically, changes proposed would include adding a second left turn on EB Peters Creek Rd, reconfiguring SB Valleypointe Pkwy turn lanes, modifying existing signal, adding pedestrian crosswalks and pedestrian signals at the signalized intersection and installing 4' bike lanes along Peters Creek Rd. These improvements would enhance transportation access in the area and for future users of the Wood Haven Technology Park. The Western Virginia Regional Industrial Facility Authority supports the application. I hope the application will be reviewed favorably and that it will be fully funded. Sincerely, . John Hull Executive Director Administered by: Roanoke Valley-Alleghany Regional Commission P.O. Box 2569, Roanoke,VA 24010 540.343.4417 / info@wvrifa.org / www.wvrifa.org ill t ¢ ` ' } - W ii1 I - � w Q w m q _ x I if < I 47 w °z~ N o 3Q i O ° w ~ O z a w //N i x - X m o O ¢ W � ' ;i-� rj . w O o ° ° o w o . o - a a LL a n a Q a I dam __.) _ �," i I s .a.„ "s i I • W • I- i 0.; W • 1 f W c) fa d/J K NK .. Q W • I LJ Q -.0 U `YZ� 1 fiW au K 2 . J , z aL' aCQZ 7 i o a j o z c‘j • - � a 'x Nt' n � 0i I ° w w y _ " . I z z w, m11W� -- m Wza a w w a w °a ;51 ' ' isZ z W IV iINR Ia M 111�! ' a oa I1 .Z g "1 ti ��ttr I� , 1 ,. • - -:z;. Fes•"Y ww W II op -• at • , 1 N i-Wl ' o w } % craze ww Y . f' /-- - \ 7 .:cam s~N h L N W O aafyaaa zaI# j� 4 ,,, N �1 `' 1 U ' '1 o w O,, , .,..:, - .,..a-.- u,z(2 ,,-.... stio ::-.,-..,,„- .ft.`1 z i'if(11 s!`:"J R / i. a a. W t ono m* z , �i a i v. e3 O • rA. I �Z2` = j w IHJ TI(IltiI _ , - - if.," s a t CO W Z . 5 4 i"> • j! .r-2' i� cn g a wlig • t /l u. U• 2UJ a. h N 2m \' a 1. / C9 a z ,m" a) , ma a' i • io - In- 00 > Fadnkt Sjite 13i (� A (�{(C Rudruke,VA z4u1. ROANOKE 0 54,-341-155o REGIONAL n kt IIIPP PARTNERSHIP J� u July 12, 2024 Dr. Lydia Pettis Patton, Interim City Manager City of Roanoke 215 Church Avenue SW, Suite 364 Roanoke,VA 24011 Re:Application for Peters Creek Road at Valleypointe Parkway Improvements Dear Dr. Patton: I am pleased to see the City of Roanoke is collaborating with the Virginia Department of Transportation to submit a SMART SCALE application for the intersection at Valleypointe Parkway and Peters Creek Road. The proposed project will improve access to the Wood Haven Technology Park from Interstates 81 and 581. I am writing to express the support of the Roanoke Regional Partnership for these proposed roadway improvements which will enhance the infrastructure in the region. The resulting interchange improvements envisioned would address several deficiencies identified in the Transportation Impact Analysis completed in 2018 for the Wood Haven Road Technology Park development. Specifically, changes proposed would include adding a second left turn on EB Peters Creek Rd, reconfiguring SB Valleypointe Pkwy turn lanes, modifying existing signal, adding pedestrian crosswalks and pedestrian signals at the signalized intersection and installing 4' bike lanes along Peters Creek Rd. These improvements would enhance transportation access in the area and for future users of the Wood Haven Technology Park and support regional economic growth. The Roanoke Regional Partnership supports the application. I hope the application will be reviewed favorably and that it will be fully funded. Sincerely, John Hull Executive Director IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of August 2024. No. 42987-080524. A RESOLUTION authorizing acceptance of the Commonwealth of Virginia,Department of Health FY24 Four for Life payment for Emergency Medical Services("EMS")made to the City of Roanoke; and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Commonwealth of Virginia,Department of Health FY24 Four for Life payment for Emergency Medical Services in the amount of$84,626.88, which funds are for the collection period July 1, 2022 to June 30, 2023, with no local match, to be used for training, supplies, or other appropriate items used for EMS, as more particularly described in the City Council Agenda Report dated August 5, 2024. 2. The City Manager or her designee is hereby authorized to execute and file on behalf of the City, any documents setting forth the conditions of this grant in a form approved by the City Attorney. 3. The City Manager or her designee is further directed to furnish such additional information as may be required to implement and administer the foregoing grant. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of August 2024. No. 42988-080524. AN ORDINANCE to appropriate funding from the Virginia Department of Emergency Medical Services for the Four-for-Life Program, amending and reordaining certain sections of the 2024-2025 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2024-2025 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Special Revenue Fund Appropriations Program Activities 235.3211.0000.52066.400028 $ 84,627 Revenues State Grants 235.0000.0000.40122.400028 84,627 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of the City Council Meeting: August 5, 2024 Subject: Acceptance of the FY24 Four-For-Life Payment. Background: Roanoke Fire-EMS has been notified that the City of Roanoke has received the Fiscal Year 2024 "Four-For-Life" payment for Emergency Medical Services (EMS) in the amount of $84,626.88 for the collection period of July 1, 2022 through June 30, 2023. These funds are to be utilized for training, supplies or other appropriate items used for EMS. Considerations: City Council action is needed to formally accept and appropriate these funds, and authorize the Interim Director of Finance to establish revenue estimates and appropriations to purchase the equipment and supplies in accordance with the provisions of this payment. Recommended Action: Accept the Four-For-Life payment as described above and adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $84,626.88, and appropriate funding in an account to be established in the Grant Fund by the Interim Director of Finance. Q.Z#e;gW Lydia Patton, Interim City Manager Distribution: Council Appointed Officers H. David Hoback, Chief Roanoke Fire-EMS IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 5th day of August 2024. No. 42989-080524. A RESOLUTION authorizing the acceptance of funding from the Virginia Department of Emergency Management ("VDEM") to the City of Roanoke for the FY22 and FY23 Southwest Virginia All Hazards Incident Management Team("SWVAIMT")Grants; and authorizing the City of Roanoke and Roanoke Fire-EMS to serve as the fiscal agents for the distribution of the grant funds, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept funding from VDEM to the City of Roanoke for the FY22 and FY23 SWVAIMT Grants in the amount of $58,573.11 from the 2022 State Homeland Security Program Grant,with no local match required,and$62,000 from the 2023 State Homeland Security Program Grant, no local match required, to be used to support the needs of the Southwest Virginia Region for management of major incidents and planned events that require public safety response, as more particularly described in the City Council Agenda Report dated August 5, 2024. 2. The City Manager or her designee are hereby authorized to execute and file,on behalf of the City, any documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The City of Roanoke and Roanoke Fire-EMS are hereby authorized to be the fiscal agents for distribution of the grant funds. 4. The City Manager or her designee is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: et� `"j � V City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of August 2024. No. 42990-080524. AN ORDINANCE to appropriate funding from the Virginia Department of Emergency Management for the SWVA All Hazards Incident Management Team, amending and reordaining certain sections of the 2024-2025 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2024-2025 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Special Revenue Fund Appropriations Program Activities 235.3211.0000.52066.400123 $ 120,574 Revenues Federal Grants 235.0000.0000.40121.400123 120,574 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of the City Council Meeting: August 5, 2024 Subject: Acceptance and Appropriation of FY22 and FY23 Southwest Virginia All Hazards Incident Management Team Grants. Background: The Southwest Virginia All Hazards Incident Management Team (SWVAIMT) was established to support the needs of the Southwest Virginia Region for management of major incidents and planned events that require public safety response. The objective of this formalized effort is to establish teams of individuals qualified to manage complex incidents. These teams will provide for incident safety, operational coordination and support, and fiscal accountability for incidents within Southwest Virginia or even elsewhere in the Commonwealth if requested. The City of Roanoke and Roanoke Fire-EMS are the fiduciary agents for the SWVAIMT. The Virginia Department of Emergency Management has awarded the City of Roanoke funding in the amounts of $58,573.11, from the 2022 State Homeland Security Program Grant, and $62,000, from the 2023 State Homeland Security Program Grant. These funds require no local match and will be used to support the activities of the SWVAIMT. Considerations: Recommended Action: Accept the grants as described above and authorize the Interim City Manager or her designee to execute any required grant documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish revenue estimates in the amounts of $58,573.11, and $62,000. and appropriate such funding into an account to be established in the Grant Fund by the Interim Director of Finance. Lydia Patton, Interim City Manager Distribution: Council Appointed Officers H. David Hoback, Chief Roanoke Fire-EMS IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of August 2024. No. 42991-080524. A RESOLUTION authorizing the City's participation in the Virginia Certified Crime Prevention Community Program. WHEREAS, Council is interested in the safety and security of its citizenry and the community at large and is prepared to support appropriate efforts within the community to promote crime prevention and community safety; and WHEREAS,the Department of Criminal Justice Services(DCJS)offers a program entitled the Certified Crime Prevention Community Program which is specifically designed to recognize Virginia communities committed to crime prevention and community safety while providing a framework for those communities to institutionalize crime prevention at the local level. NOW THEREFORE,BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke is a participant in the Certified Crime Prevention Community Program, and authorizes the City Manager or her designee to take all reasonable steps to meet the DCJS requirements for the City to be designated as a Certified Crime Prevention Community, as more particularly described in the City Council Agenda Report dated August 5, 2024. 2. This Council designates the Crime and Safety Coalition of Roanoke to represent our community for the purpose of participating in this program. ATTEST: cat-eor City Clerk -- - -114111111110 ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of the City Council Meeting: August 5, 2024 Subject: Adoption of a Resolution of Support to Re-certify the City of Roanoke as a Certified Crime Prevention Community. Background: In order for the City of Roanoke, Virginia, to be officially re-certified as a Certified Crime Prevention Community, the municipality must pass and adopt a resolution of participation, a statement of intent, and an application to the Virginia Department of Criminal Justice Services to add Roanoke to the number of municipalities in the state of Virginia currently working towards achieving their Certified Crime Prevention Community status. Roanoke was previously a Certified Crime Prevention Community. but this designation expired in 2023. In order to better serve its residents and access more grant funding, it's important for Roanoke to obtain this certification. The programs that the City of Roanoke provides to its residents, such as Neighborhood Services, the Gun Violence Prevention Commission, and Community Policing, are examples of programs that provide eligibility to be re-certified as a Certified Crime Prevention Community. Considerations: The City of Roanoke held the distinction of being a Certified Crime Prevention Community based on the resources it provides for its residents. To once again hold the distinction of being a Certified Crime Prevention Community, along with its title of All-America Certified Welcoming City, and 8 time All-America City will strengthen Roanoke as a city and as a community. Recommended Action: Adopt a resolution of participation for Roanoke, Virginia, to be recognized as a Certified Crime Prevention Community, as well as signing the Statement of Intent form. G.Z40C1 Lydia Patton, Interim City Manager Distribution: Council Appointed Officers Scott Booth, Chief of Police IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of August 2024. No. 42992-080524. A RESOLUTION authorizing acceptance of the Virginia Department of Conservation and Recreation ("DCR") for the Community Flood Preparedness Fund Grant for the 1st and Salem Stormwater Drainage Improvement Project made to the City from DCR, upon certain terms and conditions, and authorizing the City Manager to execute any required documentation on behalf of the City in order to accept the grant. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the DCR for the Community Flood Preparedness Fund Grant for the 1st and Salem Stormwater Drainage Improvement Project made to the City from the DCR in the amount of$2,070,533.34, with a local match of$230,059.26, for a total Project amount of $2,300,592.60, to improve the drainage capacity of the downtown tunnels, provide maintenance access, and re-align the tunnels to be within City right-of-way, as more particularly described in the City Council Agenda Report dated August 5, 2024. 2. The City Manager or her designee is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funding, and to execute such further documents. All such documents shall be approved as to form by the City Attorney. 3. The City Manager or her designee is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: ezt,(14:02- c:4-* g)1A-617 - City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of August 2024. No. 42993-080524. AN ORDINANCE to appropriate funding from the Virginia Department of Conservation, for the 1st and Salem Stormwater drainage project, amending and reordaining certain sections of the 2024-2025 Stormwater Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2024-2025 Stormwater Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from State Funds 503-3010-0000-69060-300011 $ 2,300,593 Revenues 1st and Salem Drainage Project— 503-3010-0000-40122-300011 $ 2,300,593 Virginia Department of Conservation and Recreation Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST:C""'e ` LA (fYlG 0-641/ City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of the City Council Meeting: August 5, 2024 Subject: Acceptance of the Virginia Department of Conservation and Recreation (DCR) Community Flood Preparedness Fund Grant for the 1st and Salem Stormwater Drainage Improvement Project. Background: As part of the City's continued effort to maintain a flood resilient community, the Stormwater Division prepared a preliminary engineering report in 2021 that identifies projects to reduce flood risk in downtown. The 1st and Salem SDIP is the first project ready for construction with a budget of $2,556,214. The improvements at the intersection of 1st St. and Salem Ave SW in downtown Roanoke, will improve the drainage capacity of the downtown tunnels, provide maintenance access, and re-align the tunnels to be within City right-of-way. It is anticipated that the improved drainage capacity of this proposed tunnel will reduce flood depths in the area around 1st St. and Salem Ave./Campbell Ave. SW. advancing the City's commitment to a safe and healthy community and a livable environment. To support this effort, the City submitted a Community Flood Preparedness Fund (CFPF) grant application on November 12, 2023, to the Virginia Department of Conservation and Recreation (DCR) The grant was awarded to the City on April 17, 2024, for a total project budget of $2,556,214, funded at 90% State, 10% City. Considerations: City Council action is necessary to authorize the Interim City Manager, or her designee's. acceptance and appropriation of the CFPF funds. Recommended Action: Accept the Community Flood Preparedness Funds in the amount of $2,300,592.60 for construction of the 1st and Salem Stormwater Drainage Improvement Project. Authorize the Interim City Manager or her designee to sign any required document, in a form approved by the City Attorney. Adopt the accompanying Budget Ordinance to establish revenue estimates for the funding sources identified above and appropriate funding in the same amount into expenditure account 503-3010-0000-69060-300011. Local match funds in the amount of $255,621.40 have already been appropriated into the expenditure account and no further appropriation of local funds is needed. 0Z/44; IIifN�-�' Lydia Patton, Interim City Manager Distribution: Council Appointed Officers Ross Campbell, P.E., Director of Public Works Ian Shaw, P.E., AICP, Stormwater Manger David Collins, Deputy City Attorney Marcus Aguilar, Ph.D., P.E., Civil Engineer II IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of August 2024. No. 42994-080524. A RESOLUTION authorizing acceptance of the Virginia Department of Conservation and Recreation ("DCR") for the Community Flood Preparedness Fund Grant for the Ore Branch Stream and Floodplain Restoration Project made to the City from DCR, upon certain terms and conditions, and authorizing the City Manager to execute any required documentation on behalf of the City in order to accept the grant. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the DCR for the Community Flood Preparedness Fund Grant for the Ore Branch Stream and Floodplain Restoration Project made to the City from the DCR in the amount of $946,625.68, with a local match of$49,822.41, for a total Project amount of $996,448.08, to reduce flood depths and improve water quality in the area around Wiley Drive, Franklin Road and Brandon Avenue advancing the City's commitment to a safe and healthy community, harmony with nature, and a livable built environment, as more particularly described in the City Council Agenda Report dated August 5, 2024. 2. The City Manager or her designee is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funding, and to execute such further documents. All such documents shall be approved as to form by the City Attorney. 3. The City Manager or her designeee is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of August 2024. No. 42995-080524. AN ORDINANCE to appropriate funding from the Virginia Department of Conservation, for the Ore Branch Stream Restoration Project, amending and reordaining certain sections of the 2024-2025 Stormwater Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2024-2025 Stormwater Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from State Grant 503-3010-0000-69060-300026 $ 946,626 Funds - Ore Branch Project Appropriated from State Grants 503-3010-0000-69060-300011 $ (49,822) Funds - 1st and Salem Project Appropriated from State Grant 503-3010-0000-69060-300026 $ 49,822 Funds - Ore Branch Project Revenues Ore Branch Stream Restoration 503-3010-0000-40122-300026 $ 946,626 Project-Virginia Department of Conservation and Recreation Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: eict-a-1:4-J* Y)11- e-'7 City Clerk. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of the City Council Meeting: August 5, 2024 Subject: Acceptance of the Virginia Department of Conservation and Recreation (DCR) Community Flood Preparedness Fund Grant for the Ore Branch Stream and Floodplain Restoration Project. Background: The Ore Branch Stream/Floodplain Restoration project represents the second phase of the acquisition and demolition of the former Ramada Inn property. This project is identified in the City Council adopted Flood Resilience Plan that provides guidance for the Stormwater Division to identify and execute projects that will provide a substantial reduction in flood risk to the community. In support of these efforts, the City submitted a Community Flood Prevention Fund (CFPF) grant application on November 12, 2023, to the Virginia Department of Conservation and Recreation (VDCR) for the construction of a stream and floodplain restoration project at the site of the former Ramada hotel and conference center. The award provides funds for the re- naturalizing of Ore Branch (the small stream that flows through the site), the establishment of a floodplain bench to help reduce flooding in the area and the planting of trees and other vegetation as requested in the community input survey completed in November 2022. It is anticipated that the proposed project will reduce flood depths and improve water quality in the area around Wiley Drive, Franklin Rd. and Brandon Ave, advancing the City's commitment to be a safe and healthy community, harmony with nature, and a livable built environment. The grant was awarded to the City on April 17, 2024, for a total project budget of $996,448.08 funded at 95% State, 5% City. Considerations: City Council action is necessary to authorize the acceptance and appropriation of funds. City Council action is necessary to authorize the appropriation of local match funds. Recommended Action: Accept the Community Flood Prevention Funds in the amount of $946,625.68 for construction of the Ore Branch Stream and Floodplain Restoration Project. Authorize the Interim City Manager or her designee to sign any required document, in a form approved by the City Attorney. Adopt the accompanying Budget Ordinance to establish revenue estimates for the funding sources identified above and appropriate funding in the same amount into expenditure account 503-3010-0000-69060-300026. Authorize the appropriation of $49,822.40 local match funds into the expenditure account. Lydia Patton, Interim City Manager Distribution: Council Appointed Officers Ross Campbell, P.E., Director of Public Works Ian Shaw, P.E., AICP, Stormwater Manger David Collins, Deputy City Attorney Marcus Aguilar, Ph.D., P.E., Civil Engineer II Curry McWilliams. EIT, CFM, Biosystems Engineer I IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5t1' day of August 2024. No. 42996-080524. AN ORDINANCE amending and reordaining Section 32-283, Definitions,Article XIV, Tax on Prepared Food and Beverage, Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended,to remove snack foods, as that that term is defined therein, from the Tax on Prepared Food and Beverage; establishing an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 32-283, Definitions,Article XIV, Tax on Prepared Food and Beverage, Chapter 32, Taxation, Code of the City of Roanoke (1979) as amended, to remove snack foods from the Tax on Prepared Food and Beverage is amended and reordained to read and provide as follows: Sec. 32-283. Definitions. The following words and phrases, when used in this article, shall have, for the purpose of this article, the following respective meanings except where the context clearly indicates a different meaning: * * * (c) Food:Any and all edible refreshments or nourishment, liquid or otherwise, including alcoholic beverages, purchased in or from a restaurant or from a caterer, except snack foods. * * * chewing gum; candy; popcorn; peanuts and other nuts; unopened packages of cookies, doughnuts, crackers and potato chips; and other (}h) Treasurer:The treasurer of the City of Roanoke and any of his duly authorized deputies, assistants, employees or agents. 2. This ordinance shall be effective upon passage. 3. Pursuant to Section 12 of the Roanoke City Charter, the second reading by title of this ordinance is hereby dispensed with. ATTEST: City Clerk. - 411111rFP'7;. ROANOKE CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of the City Council Meeting: August 5, 2024 Subject: Adoption of An Ordinance to amend City Code Section 32-283, Definitions, Article XIV, Tax on Prepared Food and Beverage, Chapter 32, Taxation. Background: Section 32-284 of the City Code authorizes the levy of the Food and Beverage Tax in the amount of five and one-half percent (5.5%) of the amount of all "food" sold in the city in or from a restaurant. "Food" is defined by the ordinance as "all edible refreshments or nourishment. liquid or otherwise. including alcoholic beverages, purchased in or from a restaurant or from a caterer, except snack foods." The term "snack foods" is defined as; [u]nopened bottles or cans of carbonated soft drinks; chewing gum; candy; popcorn; peanuts and other nuts; unopened packages of cookies, doughnuts, crackers and potato chips; and other items of essentially the same nature and consumed for essentially the same purpose, which are packaged for home consumption. The snack food exemption has caused some restaurants and taxpayers confusion over what items are subject to the tax. For example, the Commissioner of Revenue reports that purchasers of an unopened bottle of a soft drink at a restaurant have been subject to the tax. Under the ordinance, an unopened bottle of a soft drink, which otherwise meets the definition of a snack food, has been reported by purchasers as being assessed the tax by some restaurants. Considerations: The enabling legislation for the City's assessment of the food and beverage tax. Section 58.1- 3840, Code of Virginia, does not require a locality to maintain a snack food exemption in its food and beverage tax ordinance. Moreover, Section 32-297. City Code, contains a list of several exemptions from the tax including, and not limited to, exemptions for (1) factory- prepackaged candy. gum. nuts and other items of essentially the same nature served for on or off-premises consumption: (2) doughnuts. ice cream, crackers, nabs. chips. cookies, and other factory-prepackaged items of essentially the same nature when served exclusively for off- premises consumption; and (3) alcoholic and nonalcoholic beverages sold in factory sealed containers. Many of these items meet the existing definition of snack foods. Having snack foods as a separate exemption creates confusion in administration and enforcement of the tax. Recommended Action: At the request of the Commissioner of Revenue, I recommend that City Council adopt the attached ordinance amending Section 32-283. Definitions. Article XIV, Tax on Prepared Food and Beverage, City Code to remove "snack foods" as a defined term and providing an exemption from the tax. Timothy Spencer, City Attorney Distribution: Dr. Lydia Pettis Patton, Interim City Manager Ryan LaFountain, Commissioner of Revenue Andrea Trent, Acting Director of Finance Troy D. Harmon, City Auditor Timothy R. Spencer, City Attorney Cecelia F. McCoy, City Clerk David L. Collins, Deputy City Attorney F . - CITY OF ROANOKE ti OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk August 6, 2024 Debra Carter 3038 Melrose Avenue, N.W. Apt. 811 Roanoke,Virginia 24017 Dear Ms. Carter: At a meeting of the Council of the City of Roanoke which was held on Monday, August 5, 2024, you were appointed as a member (Public Housing Resident) of the Roanoke Redevelopment and Housing Authority to replace Duane Smith for a four-year term of office commencing September 1, 2024 and ending August 31, 2028. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue,S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. 3. Please complete and return the Virginia Conflict of Interest and Ethics Advisory Council Financial Disclosure Statement. A handwritten signature is required on the form. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed.The deadline to submit your oath is August 31,2024. Pursuant to Section 2.2-3702, Code of Virginia(1950),as amended, I am enclosing copy of the Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Redevelopment and Housing Authority. Sincerely, ] Cecelia F. McCoy, CMC City Clerk Enclosures pc: David Bustamante, Board Secretary, Roanoke Redevelopment and Housing Authority, with application COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of August 2024, DEBRA CARTER, was appointed as a member (Public Housing Resident) of the Roanoke Redevelopment and Housing Authority to replace Duane Smith for a four-year term of office commencing September 1, 2024 and ending August 31, 2028. Given under my hand and the Seal of the City of Roanoke this sixth day of August 2024. 6.e.e.et;td C:101&&24 - City Clerk Ogg° I 3'• CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 s4 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk August 6, 2024 Elizabeth Dulemba 824 Marshall Avenue, S. W. Unit#A Roanoke, Virginia 24016 Dear Dr. Dulemba: At a meeting of the Council of the City of Roanoke which was held on Monday, August 5, 2024, you were appointed as a member of the Roanoke Arts Commission to replace Karl Willers for a term of office ending June 30, 2027. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. The deadline to submit your oath is August 31, 2024. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Chrissie Claudio, Board Secretary, Roanoke Arts Commission, with application COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of August 2024, ELIZABETH DULEMBA, was appointed as a member of the Roanoke Arts Commission to replace Karl Willers for a term of office ending June 30, 2027. Given under my hand and the Seal of the City of Roanoke this sixth day of August 2024. (.02tel City Clerk ci F & L CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk August 6, 2024 Trinity Kaseke Roanoke, Virginia Dear Mr. Kaseke: At a meeting of the Council of the City of Roanoke which was held on Monday, August 5, 2024, you were appointed as a member(Alternate) of the Roanoke Valley Juvenile Detention Center Commission to fill the unexpired term of office of Jason Cromer ending June 30, 2028. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: • • 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one cop y of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. The deadline to submit your oath is August 31, 2024. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Valley Juvenile Detention Center Commission. Sincerely, 6e°4-4-6;v' ‘—`47 Cf724-' Cecelia F. McCoy, CMC City Clerk Enclosures pc: Bryan Henry, Board Secretary, Roanoke Valley Juvenile Detention Center Commission, with application COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of August 2024, TRINITY KASEKE, was appointed as a member (Alternate) of the Roanoke Valley Juvenile Detention Center Commission to fill the unexpired term of office of Jason Cromer ending June 30, 2028. Given under my hand and the Seal of the City of Roanoke this sixth day of August 2024. del City Clerk lult F6f�a t, CITY OF° ROANOKE -o+_ ''.0. OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerkCroanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy City Clerk City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk August 6, 2024 Kimberly Mattson 1811 Belleville Road, S.W. ' Roanoke, Virginia 24015 Dear Ms. Mattson: At a meeting of the Council of the City of Roanoke which was held on Monday, August 5, 2024, you were appointed as a member of the Mill Mountain Advisory Board to replace Stephen Terry McGuire for a term of office ending June 30, 2027. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. The deadline to submit your oath is August 31, 2024. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Mill Mountain Advisory Board. Sincerely, 6,--/-1,st. , (102 611'4' Cecelia F. McCoy, CMC City Clerk Enclosures pc: Cindy McFall, Board Secretary, Mill Mountain Advisory Board, with application COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of August 2024, KIMBERLY MATTSON, was appointed as a member of the Mill Mountain Advisory Board to replace Stephen Terry McGuire for a term of office ending June 30, 2027. Given under my hand and the Seal of the City of Roanoke this sixth day of August 2024. 6.4.4.&;c, c=02 ,611. City Clerk