HomeMy WebLinkAboutCouncil Actions 02-03-25 MCGUIRE
43133-020325
City of Roanoke, Virginia
CITY COUNCIL INFORMAL SESSION
:-` February3, 2025
ROA N O K E 9:00 AM
City Council Chamber
215 Church Avenue, SW
AGENDA
The City of Roanoke is a safe, caring and economically vibrant community in which to
live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods
set amongst the spectacular beauty of Virginia's Blue Ridge.
NOTICE:
Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00
pm, and Saturdays from 10:00 am to 5:00 pm; and video streamed through Facebook Live at
facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or
hard of hearing.
CALL TO ORDER - ROLL CALL..All Present.
Welcome
ITEMS FOR ACTION:
A communication from Mayor Joseph L. Cobb requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1); Code of Virginia
(1950), as amended.
(6-0)
A communication from Mayor Joseph L. Cobb requesting that Council convene in a
Closed Meeting to discuss the selection of a candidate for the interim City Council
Member position, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as
amended.
(6-0)
A communication from the City Attorney requesting that the City Council convene in a
Closed Meeting to consult with legal counsel regarding actual litigation, where such
consultation or briefing in open meeting would adversely affect the negotiating or
litigating posture of`the-public body, pursuant to Section 2.2-3711 (A)(7), Code of
Virginia (1950), as amended.
(6-0)
A communication from the City Manager requesting that City Council convene in a
Closed Meeting to discuss the disposition of City-owned property, where discussion in
an open meeting would adversely affect the bargaining position or negotiating strategy
of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as
amended.
(6-0)
ITEMS LISTED ON THE 2:00 pm COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 pm
AGENDA. None
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. None
SUBMIT TOPICS FOR DISCUSSION AT THE JOINT MEETING OF CITY COUNCIL
AND THE ROANOKE CITY SCHOOL BOARD TO BE HELD ON MONDAY, MARCH 3,
2025, AT 9:00 AM, TO THE CITY CLERK BY FEBRUARY 14, 2025.
City Council accepted Statements of Intent for a vacancy on City Council, created by the.
resignation of Joseph L. Cobb, which term of office runs through December 31, 2026.
City Council received eleven Statements of Intent from Manuel R. Dotson, James C.
Martin, IV, Kathy S. Cohen, Cameron Chase, William Hunter Hartley, Gregory L. Hunt,
011ie Howie, Patrice M. Hampton, Patricia White-Boyd, Ryan Bell, and Evelyn W.
Powers.
The Council will interview Kathy S. Cohen, Patricia White-Boyd and Evelyn W. Powers
on Monday, February 3, following the 9am Informal Session, at 11:00 am, in the City
Council Chamber.
BRIEFINGS:
Amendment of the City Code (Chapter 20, Article IV, Division 4, Section 20-93 and
Section 20-94) - 10 minutes
Received and filed.
Fiscal Year 2025 - 2026 Budget Briefing - 15 minutes
Received and filed.
AT 9:29 AM, THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A
CLOSED MEETING; AND THEREAFTER RECONVENED AT 11:00 AM, FOR
CANDIDATE INTERVIEWS, IN THE COUNCIL CHAMBER, ROOM 450, NOEL C.
TAYLOR MUNICIPAL BUILDING.
AT 12:23 PM, THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A
CLOSED MEETING; AND THEREAFTER RECONVENED AT 2:00 pm, IN THE
COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING.
City of Roanoke, Virginia
CITY COUNCIL
IMO 2:00 m
P
ROANOKE City Council Chamber
215 Church Avenue, SW
1. CALL TO ORDER - ROLL CALL. All Present.
The Invocation was delivered by The Reverend Susan Bentley, Chaplain, Carilion
Roanoke Memorial Hospital.
The Pledge of Allegiance to the Flag of the United States of America was led by Mayor
Joseph L. Cobb.
Welcome
ANNOUNCEMENTS:
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Recognition of Battalion Chief Shannon and Lieutenant Thompson.
Mayor Cobb and the City Manager recognized Battalion Chief Shannon and
Lieutenant Thompson.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
The City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to the Council, as
he may deem appropriate.
Airke Ortiz Rofee, PO Box 8544, Roanoke, Virginia, appeared before the
Council and spoke with regard to validation of civil rights in connection
with a parking violation.
Barbara Duerk, 2607 Rosiland Avenue, SW, appeared before the Council
and spoke with regard to voter integrity.
Karyn Farrell, 5217 Medmont Circle, SW, appeared before the Council and
spoke in support of Evelyn Powers to fill the vacant seat on the City
Council.
David Harrison, 5305 meront Circle, SW, appeared before the Council and
spoke in support of Evelyn Powers to fill the vacant seat on the City
Council.
David Howell, 2435 Stanley Avenue, SE, appeared before the Council and
spoke in support of Kathy Cohen to fill the vacant seat on the City
Council.
Anthony Stavola, 1836 Greenwood Road, SW, appeared before the Council
and spoke in support of Evelyn Powers to fill the vacant seat on the City
Council.
Katie Clifton, 602 Walnut Avenue, SW, appeared before the Council and
spoke in support of Patricia White-Boyd to fill the vacant seat on the City
Council.
Marissa Yi, 2517 Richelieu Avenue, SW, appeared before the Council and
spoke in support of Patricia White-Boyd to fill the vacant seat on the City
Council.
Kristin Segelke, 1961 Belleview Road, SW, appeared before the Council
and spoke in support of Evelyn Powers to fill the vacant seat on the City
Council.
Bridget Kelley-Dearing, 1331 Hamilton Terrace, SE, appeared before the
Council and spoke in support of Patricia White-Boyd to fill the vacant seat
on the City Council.
Charlotte McCauley, 5105 Medmont Circle, SW, appeared before the
Council and spoke in support of Evelyn Powers to fill the vacant seat on
the City Council.
Dixie Huff, 5514 Medmont Circle, SW, appeared before the Council and
spoke in support of Evelyn Powers to fill the vacant seat on the City
Council.
John Dilauro, 3137 Franklin Road, SW, appeared before the Council and
spoke in support of Evelyn Powers to fill the vacant seat on the City
Council.
John Parker, 1547 Coral Ridge Road, SW, appeared before the Council and
spoke in support of Evelyn Powers to fill the vacant seat on City Council.
Elder Sylvia King, 3102 Willow Road, NW, appeared before the Council and
spoke in support of Evelyn Powers to fill the vacant seat on the City
Council.
Dr. Jeanette Delaney Manns, 1826 10th Street, NW, appeared before the
Council and spoke in support of Evelyn Powers to fill the vacant seat on
the City Council.
Leonita Cutright, 5527 Medmont Circle, SW, appeared before the Council
and spoke in support of Evelyn Powers to fill the vacant seat on the City
Council.
Adam Mastrangelo, 3528 Windsor Oaks Circle, SW, appeared before the
Council and spoke in support of Evelyn Powers to fill the vacant seat on
the City Council.
Sidney Fuchs, 4448 Pheasant Ridge, Road, SW, appeared before the
Council and spoke in support of Evelyn Powers to fill the vacant seat on
the City Council.
Morris Lusk, 2823 Colonial Avenue, SW, appeared before the Council and
spoke in support of Evelyn Powers to fill the vacant seat on the City
Council.
Duane Howard, 1221 6th Street, SE, appeared before the Council and
spoke in support of Evelyn Powers to fill the vacant seat on the City
Council.
Bob Clement, 115 Mountain Avenue, SW, appeared before the Council and
spoke in support of Evelyn Powers to fill the vacant seat on the City
Council.
Paulette Lawson, 2602 Laburnum Avenue, SW, appeared before the
Council and spoke in support of Evelyn Powers to fill the vacant seat on
the City Council.
Jeff Cutright, 5527 Medmont Circle,SW, appeared before the Council
commended the police department and spoke in support of Evelyn Powers
to fill the vacant seat on the City Council.
4. CONSENT AGENDA:
All matters listed under the Consent Agenda are considered to be routine by Members
of the City Council and will be enacted by one motion. There will be no separate
discussion of the items. If discussion is desired, the item will be removed from the
Consent Agenda and considered separately.
C-1. Minutes of the regular meeting of City Council scheduled on Monday, January
6, 2025, recessed until Tuesday, January 7, 2025, due to inclement weather.
RECOMMENDED ACTION: Dispensed with the reading of the minutes and
approved as recorded.
C-2. Request a Public Hearing to be held on Tuesday, February 18, 2025, at 7:00
pm, or as soon thereafter as the matter may be heard, to Consider Appalachian
Power Company's Request for an Easement Across City-Owned Property
Bearing Tax Map Nos. 1040302 and 1040401.
RECOMMENDED ACTION: Concurred in the request.
C-3. A communication from the City Clerk advising of the resignation of Shakira
Williams as a member of the Gun Violence Prevention Commission, effective
January 21, 2025.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-4. Report of qualification of Vanessa Bohr as a member of the Roanoke Valley
Broadband Authority to fill the unexpired term of office of Robert Cowell, Jr.,
ending December 12, 2027...
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA:
5. PUBLIC HEARINGS:
Receive views of citizens regarding appointment of a Roanoke City School Board
Trustee to an unexpired term of office ending June 30, 2026. The candidate is
Christopher T. Link.
No action taken.
6. PETITIONS AND COMMUNICATIONS: NONE.
7. REPORTS OF CITY OFFICERS AND THE CITY MANAGER:
CITY MANAGER:
BRIEFING:
December, 2024 Monthly Financial and Budget Report - 15 minutes
Received and filed.
ITEMS RECOMMENDED FOR ACTION:
a. Acceptance and appropriation of the Technical Rescue Team Grant for the
Department of Fire-EMS.
Adopted Ordinance No. 43133-020325. (6-0)
b. Acceptance and appropriation of the HUD Continuum of Care (CoC) Grant
Award — CoC Planning.
Adopted No. 43134-020325. (6-0)
c. Acceptance and appropriation of the HUD Continuum of Care (CoC) Grant
Award — Coordinated Assessment System (CAS).
Adopted Ordinance No. 43135-020325. (6-0)
d. Acceptance and appropriation of the HUD Continuum of Care (CoC) Grant
Award — Homeless Assistance Team (HAT).
Adopted Ordinance No. 43136-020325. (6-0)
e. Acceptance and Appropriation of Kinship Support Funds from the Virginia
Department of Social Services.
Adopted Ordinance No. 43137-020325. (6-0)
f. Acceptance and Appropriation of grant funds from the Commonwealth of Virginia
Department of Historic Resources for the Virginia Museum of Transportation.
Adopted Ordinance No. 43138-020325. (6-0)
COMMENTS OF THE CITY MANAGER.
The City Manager offered the following comments:
The Energy Team, in the Department of Social Services has assisted over 3,000
residents in the city and approved over $1.4 million. The assistance has provided
vulnerable residents with safety and well being.
Police Chief Booth and HAT Case Manager, Matt Crookshank, will participate in a panel
discussion this Wednesday, February 5, 2025, in Richmond at the Virginia Association
of Chiefs of Police Conference. The topic of the panel will be HAT's partnership with the
Police Department in homeless service outreach efforts. City Community Resource
Officers Dickerson and Underwood will also be participating on the panel.
CITY ATTORNEY: None
8. REPORTS OF COMMITTEES: NONE
9. UNFINISHED BUSINESS: NONE
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS:
1. Adopted Resolution No. 43139-020325 appointing Christopher T. Link to
fill the unexpired term of Natasha N. Saunders-Cotton as School Board
Trustee on the Roanoke City School Board for a term commencing July 1,
2023, and ending June 30, 2026. (5-0, Council Member Sanchez-Jones
abstained from the vote)
11. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Volosin announced the Lunar New Year Celebration hosted by
Local Colors to be held at the Taubman Museum of Art on Tuesday, February 4,
from 12:00 pm - 2:00 pm; commented on the success of the Virginia Municipal
League's Legislative Day in Richmond, Virginia, in which Council Members Nash,
McGuire and Volosin attended; and announced new leadership at the Roanoke
Valley-Alleghany Regional Commission with The Honorable Lori Smith from
Franklin County as Chair and himself as Vice-Chair.
Vice-Mayor McGuire advised that he was the new Chair of the City's Legislative
Committee and would soon begin work on next year's legislative priorities; and
highlighted the housing development project in southeast Roanoke.
Vacancies on certain authorities, boards, commissions and committees appointed by
Council.
Appointed Valmarie H. Turner as a member(ex-officio) of the Board of Trustees,
City of Roanoke Pension Plan, by position.
Appointed Valmarie H. Turner as a member of the Hotel Roanoke Conference
Center Commission to fill the unexpired term of office Dr. Lydia Pettis Patton
ending April 12, 2025.
Appointed Valmarie H. Turner as a member of the Western Virginia's Regional
Industrial Facility Authority to fill the unexpired term of office of Dr. Lydia Pettis
Patton ending February 3, 2028.
Appointed Valmarie H. Turner as a member of the Western Virginia Water
Authority to fill the unexpired term of Dr. Lydia Pettis Patton ending June 30,
2027.
Appointed Ross Campbell as a non-voting member of the Roanoke Valley
Transportation Planning Organization for an unexpired term of office ending June
30, 2026.
Appointed Zariaya Bell as a member(youth) of the Youth Services Citizen Board
for a term of office ending June 30, 2025.
CERTIFICATION OF CLOSED MEETING (6-0)
Mayor Cobb announced that on Tuesday, February 18, at 10:00 am, City Council
will participate in an active shooter and security training, to be held in the
Council Chamber.
AT 4:23 PM, THE COUNCIL MEETING WAS DECLARED IN RECESS FOR
CONTINUATION OF CLOSED MEETING; AND AT 7:12 PM, THE COUNCIL
MEETING WAS DECLARED IN RECESS TO BE RECONVENED ON MONDAY,
FEBRUARY 10, 2025, AT 9:00 AM, IN THE COUNCIL CHAMBER FOR
CONTINUATION OF CLOSED MEETING.
CITY OF ROANOKE
.'c OFFICE OF THE MAYOR
""� �• k 215 Church Avenue, S.W.,Suite 452
Roanoke,Virginia 24011-1536
Telephone: (540)853-2444
-(;`0:1114 1' Fax:(540)853-1145
E-mail: MAYOR@ROANOKEVA.GOV
JOSEPH L.COBB
Mayor
February 3, 2025
The Honorable Vice-Mayor McGuire and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor McGuire and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies can be found online at
www.roanokeva.gov/citycouncil.
Sincerely,
Joseph L. obb.
Mayor
JLC:ctw
*tiro CITY OF ROANOKE
� OFFICE OF THE MAYOR
215 Church Avenue,S.W.,Suite 452
Roanoke,Virginia 24011-1536
Telephone: (540)853-2444
` Fax:(540)853-1145
E-mail: MAYOR@ROANOKEVA.GOV
JOSEPH L.COBB
Mayor
• February 3, 2025
The Honorable Vice-Mayor Terry McGuire and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor McGuire and Members of Council:
This is to request a Closed Meeting to discuss the selection of a candidate to fill the term of
office of former Council Member Joseph L. Cobb, ending December 31, 2026, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
cerely,
Joseph L. Cobb'
Mayor
JLC:ctw
ROANOKE Office of the City Attorney
To: Honorable Mayor and Members of the City Council
Subject: A communication from the City Attorney requesting that the City Council
convene in a Closed Meeting to consult with legal counsel regarding actual
litigation, where such consultation or briefing in open meeting would
adversely affect the negotiating or litigating posture of the public body,
pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended.
The City Attorney requests that the Council convene in a Closed Meeting to consult with legal
counsel regarding actual litigation, wheresuch consultation or briefing in open meeting would
adversely affect the negotiating or litigating posture of the public body, pursuant to Section
2.2-3711 (A)(7), Code of Virginia (1950), as amended.
/77/2
..,,,s,
Timothy Spencer, City Attorney
City Manager's Report
IIPPAIP.W-41ALIO Submitted by: Valmarie H. Turner, City Manager
. 11110, Office of the City Manager
ROANOKE February 3, 2025
Title: A communication from the City Manager requesting that City Council
convene in a Closed Meeting to discuss the disposition of City-owned
property, where discussion in an open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to
Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended.
Background:
The City Manager requests that City Council convene in a Closed Meeting to discuss the
disposition of.City-owned property, where discussion in an open meeting would adversely
affect the bargaining position or negotiating strategy of the public body, pursuant to Section
2.2-3711 (A)(3), Code of Virginia (1950), as amended.
Recommended Action:
Concur in the request.
(------
Valmarie Turner,City Manager
4 7:4�. CITY ATTORNEY COUNCIL MEMO
o CODE AMENDMENT
Date: February 3, 2025
From: Timothy R. Spencer, City Attorney
Re: City Code Amendments regarding Chapter 20, Motor Vehicles and Traffic,
Article IV, Stopping. Standing and Parking, Section 20-93,Impoundment
authorized and Section 20-94, Officer's report of removal; notice to owner if
impounding, Code of the City of Roanoke (1979), as amended.
The City Attorney's Office has been working with the Sheriffs Office regarding the above Code
Amendments, and below is a brief outline of each proposed Code Amendment
Section 20-93,Impoundment authorized.
Any motor vehicle, trailer or semitrailer, or parts thereof may be removed by or under the
direction of the chief of police, under the direction of the sheriff, or codes compliance
administrator for safekeeping to a storage area...
Section 20-94, Officer's report of removal; notice to owner of impounding.
(a) The officer, deputy., or codes compliance inspector removing or causing the
removal of any vehicle under the preceding section shall immediately make a written
report thereof to the chief of police, sheriff, or codes compliance administrator setting
forth the date, time and place of, and the reason for such removal, the location of the
facility in which the vehicle is being held, and the license number of the motor vehicle
removed.
(b) As promptly as possible after the removal of any such vehicle, unless the same
has been sooner released, the chief of police, sheriff, or codes compliance administrator
shall notify in writing the owner of record of such vehicle, if known, that such vehicle
has been impounded.
An amendment to Chapter 20 (Motor Vehicles and Traffic) is proposed in order to allow the
Sheriffs Office to impound motor vehicles,trailers or semitrailers,or parts that are left unattended
on a public highway or other public property and constitutes a traffic hazard or is illegally parked
pursuant to this Chapter.
A copy of the proposed ordinances amending the City Code are attached to this Memo. If City
Council has no concerns, this matter will be placed on City Council's February 18, 2025 agenda
for consideration and adoption.
TRS/rry
IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA
AN ORDINANCE amending and reordaining Chapter 20, Motor Vehicles and Traffic,
Article IV, Stopping, Standing and Parking, Section 20-93,Impoundment authorized and Section
20-94, Officer's report of removal; notice to owner of impounding, Code of the City of Roanoke
(1979),as amended, authorizing the removal of hazardous or illegally parked vehicles to personnel
under the direction of the Sheriff; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Chapter 20,Motor Vehicles and Traffic,Article IV, Stopping, Standing, and
Parking, Section 20-93, Impoundment authorized and Section 20-94, Officer's report of removal;
notice to owner of impounding, Code of the City of Roanoke (1979) as amended, are hereby
amended and reordained to read and provide as follows:
Sec. 20-93. -Impoundment authorized.
(a) Any motor vehicle, trailer or semitrailer, or parts thereof may be removed by or
under the direction of the chief of police, under the direction of the sheriff, or codes
compliance administrator for safekeeping to a storage area if:
(1) It is left unattended on a public highway or other public property and
constitutes a traffic hazard;
(2) It is illegally parked;
(3) It is left unattended for more than ten (10) days either on public property
or on private property without the permission of the property owner, lessee, or
occupant; or
(4) It is immobilized on a public roadway by weather conditions or other
emergency situation.
(b) This section, shall not authorize removal of motor vehicles, trailers, semitrailers,
or parts thereof from private property without the written request of the owner, lessee, or
occupant of the premises. The person at whose request a motor vehicle, trailer,
semitrailer, or part of a motor vehicle, trailer or semitrailer is removed from private
property shall indemnify the city against any loss or expense incurred by reason or
removal, storage, or sale thereof.
(c) Prior to any removal and impoundment by the city under the authority of
subsection (a)(3) of this section, the chief of police, sheriff, or codes compliance
administrator or their designee shall send notice of such proposed removal to the owner
of such automobile at their last known address as shown on the records of the division of
motor vehicles. Such notice shall advise that the owner may,within forty-eight(48)hours
of receipt of the notice, contact the police department or the civil code enforcement
division to request a hearing regarding the proposed removal. If a timely request for
hearing is made, the hearing shall be scheduled before an officer appointed by the chief
of police or director of planning, building, and development within seventy-two (72)
hour.
Sec. 20-94. -Officer's report of removal; notice to owner of impounding.
(a) The officer, deputy, or codes compliance inspector removing or causing the
removal of any vehicle under the preceding section shall immediately make a written
report thereof to the chief of police, sheriff, or codes compliance administrator setting
forth the date, time and place of, and the reason for such removal, the location of the
facility in which the vehicle is being held, and the license number of the motor vehicle
removed.
(b) As promptly as possible after the removal of any such vehicle, unless the same
has been sooner released, the chief of police, sheriff, or codes compliance administrator
shall notify in writing the owner of record of such vehicle, if known, that such vehicle
has been impounded.
2. Pursuant to Section 12 of the Roanoke City Charter, the second reading by title of
this ordinance is hereby dispensed with.
ATTEST:
City Clerk.
City of Roanoke, Virginia
FY2025-2026 REVENUE
PROJECTIONS
February 3, 2n7
��� ROANOKE
V14)
01 . FY2025-2026 Budget Development
02. Significant Local Tax Sources
03. FY2025-2026 General Fund Revenue Projections
04. Questions
Wry
ROANOKE
2
FY2025 -2026
Budget Development
FY2025-2026 Budget Development
Date (Tentative) Activity
February 3, 2025 Budget Work Session — Revenue Projections (9:00 am)
February 18, 2025 Budget Work Session (2:00 pm)
March 3, 2025 Budget Work Session (9:00 am)
March 24, 2025 Special Session-Recommended Budget presented to City Council (2:00
pm)
April 21 , 2025 Public Hearing on Recommended Budget, Tax Rate (7:00pm and
7:10pm)
May 5, 2025 Budget Study (9:00 am)
Special Session - City Council adopts General Fund, School Fund,
May 12, 2025 Proprietary Fund budgets, and an Update to the HUD Consolidated Plan
and approves the annual appropriation ordinance (2:00 pm)
4
_.Q_--_y_ i
FY2026 Revenue Projection - Summarya
FY2025 General Fund Revenue — Adopted Budget $ 379, 106,000
FY2026 General Fund Revenue — Projection 402,289,000
FY2026 General Fund Revenue $ Increase 23, 183,000
FY2026 General Fund Revenue % Increase 6. 1 %
Transfer to Schools Increase 6,678,200
Remaining FY2026 General Fund Increase $ 16,504,800
5
Significant
Local Tax Sources
__ _ IIII IIII
Significant Local Tax Sources
Source Rate % of Local Tax
Real Estate [FY16 from $1.19] $1 .22 per $100 assessed 47.2%
Personal Property [Since FY06] $3.45 per $100 assessed 16.1 %
Retail Sales 1 % of retail sales 11 .1 %
Prepared Food & Beverage [FY16 5.5% of taxable sales 8.3%
from 5%]
Business Licenses Gross receipts (varies) 6.7%
Consumer Utility Tax Consumption rate (varies) 4.2%
• Combined sources account for 93.5% of total general fund local taxes
7
FY2025-2026 General Fund
R evenue Projections
,n�
, ,,,... .,
FY2026 Revenue Projection - CategoryJ
Revenue Category FY2024 FY2025 FY2025 FY2026 $ Increase % Increase
Actual Adopted YTD Dec 24 Projection (Decrease) (Decrease)
General Property Taxes $ 158,313,810 $ 165,570,000 $ 75,360,414 $ 180,959,000 $ 15,389,000 9.3%
Other Local Taxes 95,342,812 98,123,000 29,259,823 100,497,420 2,374,420 2.4%
Permits, Fees, Licenses 2,512,099 2,496,000 1,238,108 2,429,500 (66,500) (2.7%)
Fines and Forfeitures 815,295 717,000 280,107 725,900 8,900 1.2%
Revenue -
Money/Property 4,992,978 1,750,000 2,127,197 3,048,400 1,298,400 74.2%
Intergovernmental 91,550,479 88,888,000 29,698,605 93,386,200 4,498,200 5.1%
Charges for Services 20,331,263 20,503,000 6,870,084 20,119,900 (383,100) (1.9%)
Other* 2,916,584 1,059,000 505,229 1,122,680 63,680 6.0%
Total $ 376,775,320 $ 379,106,000 $ 145,339,567 $ 402,289,000 $ 23,183,000 6.1%
*Includes grants& donations, sale of property& materials, reimbursement for E911, contributions from RVDC,Airport, WVWA, and Schools, and
miscellaneous.
9
. .
,k___
U//
General PropertyTaxes
Revenue Type FY2024 FY2025 FY2025 FY2026 $ Increase % Increase
Actual Adopted YTD Dec 24 Projection (Decrease) (Decrease)
Real Estate Tax $115,807,385 $123,371,000 $65,858,658 $ 138,062,000 $ 14,691,000 11 .9%
Personal Property 33,871,171 32,755,000 2,962,305 33,388,000 633,000 1.9%
Public Service Corp 5,953,272 6,264,000 5,171,012 6,896,000 632,000 10.1%
Penalties & Interest 2,681,982 3,180,000 1,368,439 2,613,000 (567,000) (17.8%)
Total $158,313,810 $165,570,000 $75,360,414 $ 180,959,000 $ 15,389,000 9.3%
10
v.}_______2
Other Local Taxes
Revenue Type FY2024 FY2025 FY2025 FY2026 $ Increase % Increase
Actual Adopted YTD Dec 24 Projection (Decrease) (Decrease)
Sales Tax $28,382,022 $29,862,000 $9,978,173 $30,992,900 $1,130,900 3.8%
Food & Beverage Tax 21,662,618 22,250,000 8,353,952 22,824,000 574,000 2.6%
Business Licenses 17,625,897 17,412,000 401,286 17,476,700 64,700 0.4%
Consumer Utility Tax 8,343,782 8,983,000 4,100,555 9,326,000 343,000 3.8%
Transient Occupancy 5,590,631 5,825,000 2,478,052 5,912,400 87,400 1.5%
Telecommunications Tax 4,533,662 4,320,000 1,527,703 4,363,000 43,000 1.0%
Motor Vehicle License 3,157,603 2,979,000 467,203 3,280,000 301,000 10.1%
Bank Stock Tax 1,830,817 1,842,000 7,971 1,878,800 36,800 2.0%
Recordation and Probate 1,330,312 1,701,000 566,239 1,564,900 (136,100) (8.0%)
Cigarette Tax 1,410,431 1,452,000 839,434 1,466,500 14,500 1.0%
Admissions Tax 1,194,662 1,097,000 463,694 1,089,720 (7,280) (0.7%)
Franchise Fees 280,377 400,000 75,561 322,500 (77,500) (19.4%)
Total $95,342,812 $98,123,000 $29,259,823 $100,497,420 $2,374,420 2.4%
11
FY2026 Revenue Increase - Composition
Real Estate and Personal Property $ 15,389,000
Retail Sales, Food & Beverage, Consumer Utility 2,048,000
Interest Earnings 1 ,326,000
State funding — DSS and CSA programs 3,299,000
State funding — Street Maintenance 375,000
Other** 746,000
Total FY2026 General Fund Revenue Increase $ 23,183,000
**Represents the net of remaining revenue estimate increases and decreases in various revenue types of the general fund.
12
%.,,..._.,._...,
FY2026 Revenue Increase
■ Real estate assessments for FY2026 increased overall by 8.23% from prior year. Tax rate of
$1 .22 per $100 assessed used in projection. A $.01 change in the tax rate will impact real
estate revenue projections by $1 ,121 ,000.
■ Retail sales, food & beverage, and consumer utility revenue increase the result of consumer
purchasing and usage behavior.
■ Interest earnings expected to remain elevated as a result of higher interest rates. Includes
interest earned on ARPA funds as complete drawdown of ARPA funds will take place by
December 31 , 2026.
■ Based on actual FY24 expenditures, increase from state as reimbursement of DSS and CSA
programs expected.
■ State funding from VDOT for street maintenance over FY25 budget expected to increase
slightly.
13
QUESTIONS
ROAoKE
THANK YOU
APPENDIX
IIIII IIIII
�/
Local Tax Revenue Trends
Local Tax Revenue By Source
$300.0
$250.0
c $200.0 111111111 ISM
IONE Mai
$150.0 Ili - ill
2 Ili
c $100.0
$50.0 ii.
$0.0 FY2025 FY2026
FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 Bud. Proj.
■Other Local Taxes 13.7 12.2 15.1 14.5 11.2 12.6 0.4 14.7 22.3 23.0 22.9
•Consumer Utility 9.4 9.3 9.7 9.6 9.3 9.3 9.4 9.2 8.3 9.0 9.3
■BPOL 12.4 13.0 13.4 13.9 14.8 13.9 15.3 15.8 17.6 17.4 17.5
a Food& Beverage 15.7 16.0 16.6 17.3 15.5 16.0 19.2 20.8 21.7 22.3 22.8
•Retail Sales 20.1 19.7 21.4 22.4 22.2 24.1 26.4 28.0 28.4 29.9 30.9
a Personal Property 32.4 32.6 32.6 33.2 34.5 35.5 42.7 39.0 36.6 35.3 37.0
■Real Estate 87.5 88.3 90.4 93.4 96.8 100.9 111.2 109.2 118.8 126.8 141.5
17
‘‘ . .
I U
Economic Environment
• Forecast for 2025-2026 indicate Real Gross Domestic Product (GDP) show slower
growth than rates realized in 2023-2024 and 2024-2025. No indication of a
recession. Real GDP expected at 2.0%* (median).
• Forecast for 2025-2026 Consumer Price Index (CPI), and indicator for inflation,
show expectations of 2.7%** (median). Anticipation the Federal Reserve will pause
interest rate easing in continued efforts to reach the targeted inflation rate of 2.0%.
• Inflationary impact remains higher for the housing sector, leading to an imbalance in
housing demand and supply. The new federal administration may have a further
impact on the current economic environment.
Source(s): Federal Open Market Committee (Federal Reserve), December 2024*
Wells Fargo, U.S. Economic Outlook, January 2025**
. 18
Economic Environment (Cont' d
■ Positive U.S. job growth continued in 2024 largely from the healthcare, hospitality,
and construction sectors. In comparison to 2021 , 2022, and 2023, the growth rate
for 2024 slowed.
■ Virginia job growth was steady in 2024, attributed to the education and health
services, construction, and leisure and hospitality sectors.
■ At December 2024, the U.S. unemployment rate was 4. 1
■ At November 2024, the Virginia unemployment rate was 3.0%, and in Roanoke the
unemployment rate was 2.9%
Source: U.S. Bureau of Labor Statistics, Economy at a Glance
19
City Managers Report
'gm - Submitted by: Marc Nelson, Director
Department of Economic Development
ROAN O KE February 3, 2025
Title: Request a Public Hearing to be held on Tuesday, February 18, 2025, at 7:00
pm, or as soon thereafter as the matter may be heard, to Consider
Appalachian Power Company's Request for.an Easement Across City-
Owned Property Bearing Tax Map Nos. 1040302 and 1040401.
Background:
Appalachian Power Company has requested utility easements across City-owned property,
designated as Roanoke Official Tax Map;Nos. 1040302 and 1040401 and located adjacent to
Franklin Road. The purpose of the easements are to allow placement of guy wires and related
infrastructure to provide service to Roanoke Memorial Hospital owned by Carillon Medical
Center.
Considerations:
A public hearing is required under applicable law for City Council to authorize and approve the
easements. Schedule a public hearing to be held on Tuesday, February 18, 2025, at 7:00 p m,
or as soon thereafter as the matter may be heard, on the above matter.
Recommended Action`
Concur in the request.
Valmarie Turner, City Manager
(0 F CITY OF ROANOKE
OFFICE OF THE CITY CLERK
_ 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone. (540)853-2541
Fax: (540)853-1145 CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov Deputy City Clerk
City Clerk
RUTH VISUETE-PEREZ
Assistant Deputy City Clerk
February 3, 2025
The.Honorable Mayor.and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Cobb and Members of Council:
This is to advise that Shakira Williams has tendered her resignation as a member of the
Gun Violence Prevention Commission, effective January 21, 2025. .
Sincerely, .
. -
eAr
Cecelia F. McCoy, CMC
City Clerk
Cecelia Webb
From: Rabbikathycohen@gmail.com
Sent Tuesday,January 28, 2025 8:25 PM
To: Cecelia Webb
Subject: [EXTERNAL]Fwd: Resignation
CAUTION:This email originated from outside your organization. Exercise caution when opening
attachments or on clicking links from unknown senders.
Mayor Cobb asked me to forward this to you.
Sent from my iPad
Begin forwarded message:
From: Shakira Williams <littlelovey07@gmail.com>
Date:January 28, 2025 at 5:30:19 PM EST
To: Kathy Cohen<rabbikathycohen@gmail.com>
Subject: Resignation
01/28/2025
Gun Violence Prevention Commission
Dear Rabbi Cohen,
Please accept this letter as formal notification that I am resigning from my position on the
Gun Violence Commission, effective January 21, 2025; our last meeting.
I have greatly valued my time serving on the commission/task force since 2019 and am
proud of-the work we have,accomplished together in the area of gun violence prevention.
am particularly grateful for the opportunity to have served as Chair for 2 years. I know that
great changes will continue and lives will be impacted positively.
However, due to the current administration's policy priorities, I have come to the difficult
decision that it is in my best interest to resign from the commission. I believe that my
continued participation could potentially create:a conflict of interest with my professional
responsibilities.
I want to-express my sincere appreciation for the opportunity to have served alongside
such dedicated individuals. I wish the commission all the best in its future endeavors.
Sincerely, Shakira Williams -
1
Og or,
o CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
"
Telephone: (540)853-2541
Fax: (540)853-1145
CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
•
February 4, 2025
Tywanii Ross
Board Secretary
Roanoke, Virginia
Dear Ms. Ross:
This is to advise you that Vanessa Bohr has qualified as a member of the Roanoke Valley
Broadband Authority to fill the unexpired term of office of Robert Cowell, Jr., ending
December 12, 2027. •
Sincerely,
cr024&21
Cecelia F. .McCoy, CMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Vanessa Bohr, do solemnly swear(or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Roanoke Valley Broadband Authority to fill the unexpired
term of office of Robert Cowell, Jr., ending December 12, 2027, according to the best of
my ability. (So help me God.)
VANESSA BOHR
The foregoing oath of office was taken, sworn to, and subscribed before me by Vanessa
Bohr this 2o? day of ,,41/0A i`f 2025.
Brenda S. Hamilton, Clerk of the Circuit Court
B C_/. 1 i`%//� , Clergy
The Roanoke Times Account Number
Roanoke,Virginia 6012830
Affidavit of Publication
Date _
CITY OF ROANOKE-DEPT OF FINANCE January 31,2025
Attn Lesha VanBuren,Budget Analyst
215 CHURCH AVE SW -
ROOM 357
ROANOKE,VA 24011
Date Category Description Ad Size Total Cost
02/01/2025 Legal Notices SCHOOL BOARD VACANCY 2 x 0.00 IN 1,024.35
Publisher of the
Roanoke Times
I,(the undersigned)an authorized representative of the
Roanoke Times,a daily newspaper published in Roanoke,in the
State of Virginia,do certify that the annexed notice SCHOOL
BOARD VACANCY was published in said newspapers on the
following dates:
01/24/2025
The First insertion being given... 01/24/2025
Newspaper reference: 0001512386
\\1,_\,o(C' c\kfq\IN.
Billing Repr sentativ
Sworn to and subscribed before me this 31st Day of January 2025
�CA' ,L Ct
Notary Public. O� C,9
0.: �sioN 'Q
State of Virginia T�Z` '� .39 (CD°i•.�
County of Hanover =(/) fn
REcrsTRArroN . Z
My Commission expires Prcr• #1?8549 4`
i! pfiMpNWEP'�' ��
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
NOTICE OF PUBLIC HEARING FOR ROANOKE
CITY SCHOOL BOARD TRUSTEE
Pursuant to Section 9-24, Code of the City of Roanoke (1979), as
amended,and Section 24.2-228,Code of Virginia(1950)as amended,
the Roanoke City Council will hold a public hearing at its regular meeting
on Monday,February 3,2025,at 2:00 p.m.,or as soon thereafter as
the matter may be heard,to receive the views of citizens regarding the
appointment of a Roanoke City School Board Trustee to fill a vacancy for
the remaining unexpired term of office of a former School Board Trustee
which ends June 30,2026.The public hearing will be held in the Council
Chamber,4th Floor,Room 450,Noel C.Taylor Municipal Building,215
Church Avenue,S.W.,,Roanoke,Virginia,24011.
Citizens interested in presenting their views at this public hearing should
register to speak by contacting the City Clerk's Office by telephone at
(540)853-2541,by accessing the form to sign up to speak located on
the City Council's webpage at www.roanokeva.gov,or by email at
clerk@roanokeva.gov,by 12:00 p.m.,on Monday,February 3,2025.
City Council will elect and appoint one School Board Trustee to fill this
vacancy at a subsequent session of City Council.The following candidate
will be considered by City Council at the February 3,2025 public hearing
for appointment to this position:Christopher T.Link.The resume of the
aforementioned candidate is available for public inspection in the City
Clerk's Office located in the Noel C.Taylor Municipal Building,4th Floor,
Room 456,215 Church Ave.;Roanoke,Virginia,24011.
If you are a person with a disability who needs accommodations for the
public hearing,please contact the City Clerk's Office at(540)853-2541,
by Thursday,January 30,2025,at 12:00 p.m.
The City of Roanoke provides interpretation at no cost for all public
meetings,upon request.If you would like to request an interpreter,please
let us know at least 24 hours in advance by calling(540)853:1283.
La Ciudad de Roanoke proporciona interpretation sin costa par todas
citaspublicas, previa solicitud.Si used desea solicitar un interprete,
haganoslo saber can al menos 24 horas de antelacidn par llamar
(540)853-1283.
Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano
yote ya umma, inapoombwa. Iwapo ungependa kuomba mkalimani,
tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu(540)853-1283.
w�L✓I,,�I�'+.uL•rp.:.y 1.1 oY'.,'Y�:. , •-:alp,:....I..*�,.:.�so Y s
•ul+f.u4y y��L C540112034353;JAI:.
GIVEN under my hand this 24'"day of January 2025.
Cecelia F.McCoy,CMC
NOTICE OF PUBLIC HEARING FOR ROANOKE CITY SCHOOL BOARD TRUSTEE
Pursuant to Section 9-24,Code of the City of Roanoke (1979), as amended,and Section 24.2-228,Code of
Virginia (1950) as amended,the Roanoke City Council will hold a public hearing at its regular meeting on
Monday, February 3,2025,at 2:00 p. m.,or as soon thereafter as the matter may be heard,to receive the
views of citizens regarding the appointment of a Roanoke City School Board Trustee to fill a vacancy for
the remaining unexpired term of office of a former School Board Trustee which ends June 30, 2026.The
public hearing will be held in the Council Chamber,4th Floor, Room 450, Noel C.Taylor Municipal Building,
215 Church Avenue, S.W., Roanoke,Virginia, 24011.
Citizens interested in presenting their views at this public hearing should register to speak by contacting
the City Clerk's Office by telephone at (540)853-2541, by accessing the form to sign up to speak located
on the City Council's webpage at www.roanokeva.gov,or by email at clerk@roanokeva.gov,by 12:00 p.m.,
on Monday, February 3, 2025.
City Council will elect and appoint one School Board Trustee to fill this vacancy at a subsequent session of
City Council. The following candidate will be considered by City Council at the February 3, 2025 public
hearing for appointment to this position: Christopher T. Link. The resume of the aforementioned
candidate is available for public inspection in the City Clerk's Office located in the Noel C.Taylor Municipal
Building,4th Floor, Room 456, 215 Church Ave., Roanoke,Virginia, 24011.
If you are a person with a disability who needs accommodations for the public hearing, please contact the
City Clerk' s Office at (540)853-2541, by Thursday,January 30,2025, at 12:00 p.m.
The City of Roanoke provides interpretation at no cost for all public meetings, upon request. If you would
like to request an interpreter, please let us know at least 24 hours in advance by calling(540) 853-1283.
La Ciudad de Roanoke proporciona interpretacion sin costo por todas citas publicas, previa solicitud. Si
used desea solicitar un interprete, haganoslo saber con al menos 24 horas de antelacion por Ilamar(540)
853-1283.
Jiji la Roanoke linatoa huduma ya ukalimani bila malipo katika mikutano yote ya umma, inapoombwa.
lwapo ungependa kuomba mkalimani,tafadhali tujulishe angalau saa 24 kabla kwa kupiga simu(540)853-
1283.
4, J,,la JSI. .jlaS 41,j./ : I 09a? S9'r ul..�L� 4.4.1 Sy S9:)9j
ja ! lo) 540( 1283-853 ojlo.: 1) �' g jb jl jei 24 jeLa.>tcbJ �a,1 I jelLt
GIVEN under my hand this 24th day of January 2025.
Cecelia F. McCoy, CMC
Note to Publisher:
Please publish once in the Roanoke Times, legal notices, on Friday,January 24, 2025.
Please send bill and affidavit of publication to:
Cecelia F. McCoy, City Clerk
4th Floor, Noel C.Taylor Municipal Building
215 Church Avenue, S.W., Room 456
Roanoke,Virginia 24011
wa
CITY OF
ROANOKE
EQUITY. COMMUNITY. EMPOWERMENT.
•
..A
FY 2025 December Monthly Budget Report
February 3, 2025
City..f R..anoke
uepartment sf Finance
AMIN,BMW, Revenue Summary
ROANOKE December 2024 tUnaudited)
FY 25
FY24 Actual YTu FY25 Current
(r'rLsr Year Csuncil Adopted Budget,May 2024 Budget With FY25 Actual %sf Budget
heporti Amendments Y,D Achieved
General Property Taxes
Real Estate Tax 59,365,724 122,220,000 122,220,000 65,277,650 53.4%
Real Estate Tax District 554,565 1,151,000 1,151,000 581,008 50.5%
Personal Property Tax 3,105,423 32,755,000 32,755,000 2,962,305 9.0%
Public Service Tax 4,517,372 6,264,000 6,264,000 5,171,012 82.6%
Penalties and interest 1,086,944 3,180,000 3,180,000 1,368,439 43.0%
Other Local Taxes
Sales Tax 1% 9,486,469 29,862,000 29,862,000 9,978,173 33.4%
Consumer Utility Tax 3,437,924 8,983,000 8,983,000 4,100,555 45-6%
Cigarette Tax 721,013 1,452,000 1,452,000 839,434 57.8%
Recordation and Probate Taxes 505,703 1,701,000 1,701,000 566,239 33.3%
Business&Occupational Licenses 524,026 17,412,000 17,412,000 401,286 2.3%
Franchise Fees 68,885 400,000 400,000 75,561 18.9%
Transient Occupancy 2,513,061 5,825,000 5,825,000 2,478,052 42.5%
Motor Vehicle License 523,209 2,979,000 2,979,000 467,203 15.7%
Admissions 482,797 1,097,000 1,097,000 463,694 42.3%
Prepared Foods and Beverage 8,590,068 22,250,000 22,250,000 8,353,952 37.5%
Bank Stock Taxes 24,990 1,842,000 1,842,000 7,971 0.4%
Communications Tax 1,519,342 4,320,000 4,320,000 1,527,703 35.4%
LOCAL TAX TOTAL
Permits,Fees,and Licences L__, ,__ 1,244,129 I 2,496,0001 2,496,000 I 1,237,735 49.6%
Fines and Forfeitures 313,707 I 717,000 I 717,000 233,1116 39.6%
Revenue From Use of Money&Property 2,141,584 I 1,750,000 T 1,750,000 2,325,063 132.9%
Grants-in-Aid Commonwealth 33,295,327 I 88,888,000 90,103,339 29,713,884 33.0%
Grants-In-Aid Federal Government -I - - - N/A
Charges for Services 7,114,007 I 20,503,000 20,503,000 6,930,066 33.8%
Miscellaneous Revenue 453,464 I 851,000 851,000 301,888 35.5%
Operating 794,878I 38,000 38,000 17,807 46.9%
Non-Operatind -I - - - N/A
Miscellaneous -I 170,000 170,000 112,37E 66.1%
...ON-LOCAL,Aw TOTAL -- -
GRA.lD TOTAL
City of Roanoke
�� Department of Finance
Expenditure Summary
ROANOKE December 2024(Unaudited)
FY24 FY25 FY25 FY25 %of Target
Adopted Budget, May Current Budget With 6 Months
Actual YTD 2024 Amendments Actual YTD Budget 8.3%/mo
Non-Departmental $ 58,894,242 $ 137,189,321 $ 139,205,652 I $ 64,822,676 46.6% 49.8%
Public Safety 44,873,230 87,676,511 88,839,655 ' 47,373,682 53.3% 49.8%
Health and Welfare 22,996,394 49,285,841 49,327,261 23,617,330 47.9% 49.8%
Public Works 22,370,709 36,790,410 30,405,896 13,575,827 44.6% 49.8%
General Government 18,228,698 32,093,188 42,899,222 21,049,836 49.1% 49.8%
Parks, Recreation and Cultural 5,602,685 13,083,112 11,026,586 5,545,605 50.3% 49.8%
Community Development 5,148,246 10,926,919 11,037,933 5,443,433 49.3% 49.8%
Judicial Administration 5,338,507 12,060,698 12,094,415 6,730,145 55.6% 49.8%
Total General Fund Expenditures $ 183,452,711 $ 379,106,000 $ 384,836,619 I S 188,158,534 48.9%I 49.8%I
Council Member Questions
and Thank you !
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of February 2025.
No. 43133-020325.
AN ORDINANCE authorizing acceptance of the 2024 Virginia Department of
Emergency Management (VDEM) State Homeland Security Program Grant — Technical Rescue
Team to the City from the Virginia Department of Emergency Management; authorizing the City
of Roanoke and Roanoke Fire-EMS to serve as the fiscal agents for the distribution of the grant
funds; authorizing the City Manager or designee to execute, and file appropriate documents to
obtain such funds; and dispensing with the second reading of this Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager or designee is hereby authorized on behalf of the City to accept
from VDEM, the 2024 VDEM State Homeland Security Program Grant — Technical Rescue
Team in the amount of$80,000, with no local match required, to be used to support the activities
of the regional technical rescue teams, such grant being more particularly described in the City
Manager's Report dated February 3, 2025.
2. The City Manager or designee is hereby authorized to execute and file, on behalf
of the City, any documents setting forth the conditions of this grant in a form approved by the
City Attorney.
3. The City of Roanoke and Roanoke Fire-EMS are hereby authorized to be the
fiscal agents for distribution of the grant funds.
4. The City Manager or designee is further directed to furnish such additional
information as may be required to implement and administer the foregoing Grant.
5. The following sections of the 2024-2025 Grant Fund Appropriations be, and
the same are hereby, amended and reordained to read and provide as follows:
Grant Fund:
Appropriations:
Program Activities 235-3211-0000-52066-400036 $80,000
Revenues:
VDEM SHS Technical Rescue
Team FY25 235-3211-0000-40127-400036 $80,000
6. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading
of this ordinance by title is hereby dispensed with.
.
•
ATTEST:
066,91.e 4.,' j; _ - --- - - ------/ -7:-.
Cat-de-/d/
City Clerk. - _:
r\ ,
City Manager's Report
�' Submitted by: David Hoback, Chief
Fire - EMS
ROAN O KE February 3, 2025
Title: Acceptance and appropriation of the Technical Rescue Team Grant for the
Department of Fire-EMS.
Background:
The City of Roanoke and Roanoke Fire-EMS are the fiduciary agents for the regional technical
rescue team that serves Region 6 of the Commonwealth. The Virginia Department of
Emergency Management (VDEM) allocates funds each year to regional technical rescue
teams for associated costs and expenses. VDEM has awarded the City of Roanoke funding in
the amount of$80,000 from the 2024 State Homeland Security Program Grant. These funds
require no local match and will be used to support the activities of the regional technical
rescue teams.
Recommended Action:
Accept the grant as described above and authorize the City Manager to execute any required
grant documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of
$80,000, and appropriate such funding into an account to be established in the Grant Fund by
the Director of Finance.
Valmarie Turner, City Manager
Virginia Department of Emergency
.l� Management •
��/ SUBAWARD AGREEMENT Page 1 of 3
.;.9711 Farrar Court,Suite 200
ni?" North Chesterfield,VA 23236 -
_
SUBRECIPIENT NAME AND ADDRESS: Via. SUBAWARD ID NUMBER: 20
Roanoke,City-of b. Federal Award ID: EMW 2024-SS-05162 T
713 3rd Street SW 5. SUBAWARD-DATE: Nov 26, 2024
• 6. PROJECT PERIOD: Oct 1,2024 to Jun 30,2026 •
Roanoke,Virginia 24016-4009 - BUDGET PERIOD: Oct 1,2024 .to Jun 30,2026
• -�__ 7. TOTAL AMOUNT OF THIS SUBAWARD� �
��
$80,000.00 __
. SUBRECIPIENT UEI Number: fa FEDERAL AMOUNT OF THIS SUBAWARD:
NBFNAEXRHD76 - $80,000.00
•
9. -SUBRECIPIENT NON-FEDERAL COST SHARE •
SUBRECIPIENT EIN: REQUIREMENT: $0.00
3 54-6001569 ..
•
i 10. INDIRECT COST RATE(If applicable): •
PASS-THROUGH ENTITY Virgin 13
: ia Department of Emergency Management
SUBAWARD NAME: 2024 State Homeland Security Grant
CFDA: 97.067-State Homeland Security Grant Program SHSP
U.S. Department of Homeland Security(OHS) l
Federal Emergency Management Agency(FEMA)
• 11.STANDARD TERMS AND CONDITIONS&:SPECIAL CONDITIONS _ -~�
he above subaward is approved subject to the 2024 Department of Homeland Security(DHS)Standard Terms
nd Conditions and VDEM Special Conditions found here: DHS Terms and Conditions 2024
12.APPROPRIATION AUTHORITY FOR GRANT �_a_Y____ G � _ __._ __
The project is supported under the Department of Homeland Security Appropriations Act, 2024(Public Law No. 118-47).
• 13.METHOD OF.PAYMENT ' __
Commonwealth of Virginia Cardinal Accounting System
AGENCY APPROVAL _ r SUBRECIPIENT ACCEPTANCE
114.TYPED NAME AND TITLE OF APPROVING VDEM OFFICIAL 116.NAME AND TITLE OF AUTHORIZED OFFICIAL .
Cheryl Adkins Dr. Lydia Patton
•
Chief Financial Officer Interim City Manager
5.SIGNATURE OF APPROVING VDEM OFFICIAL 17.SIGNATURE OF AUTHORIZED= • r CIPIENT OFFICIAL
' i eg If Ad/61;41D. . •
_• - __ _ __ 8.DATE: `rJ
Pagelof3 ..
Virginia Department of
,g itl•' Emergency Management
e',1/40/ 9711 Farrar Court, Suite 200 SUBAWARD AGREEMENT Page 2 of 3
7*/"/" North Chesterfield,VA 23236
Subaward Name: 2024 State Homeland Security Grant
Subaward Date: Nov 26, 2024
SPECIAL CONDITIONS
1. The Subrecipient shall comply with the Uniform Administrative Requirements, Cost Principles,and Audit
Requirements for Federal Awards located.at 2 CFR Part 200,and adopted by DHS at 2 CFR Part 3002
and the.U.S. Department of Homeland Security Grant Program(HSGP)Notice of Funding Opportunity
(NOFO).
2. The Subrecipient agrees to permit the pass-through entity and auditors to have access to its records and
financial statements as necessary for the pass-through entity to meet the requirements of the Uniform
Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards located at 2
CFR Part 200.
3. The Subrecipient understands and agrees that it cannot use any federal funds,either directly or
indirectly,in support of the enactment, repeal,modification or adoption of any law, regulation or policy,at
any level of government,without the express prior written approval of FEMA.
4. The Subrecipient shall comply with the indirect costs provisions of 2 CFR§200.414.With the exception
• of subrecipients who have never received a negotiated indirect cost rate as described in 2 C.F.R.§
200.414(f),subrecipients must have an approved indirect cost rate agreement with their cognizant
federal agency to charge indirect costs to this subaward.
5. In the event VDEM determines that changes are necessary:to the award document after an award has
been made,including changes to period of performance or terms and conditions,the Subrecipient will be
notified of the changes in writing.Once notification has been made,any subsequent request for funds will
indicate Subrecipient acceptance of the changes to the award.
6. Subrecipients proposing projects that have the potential to impact the environment,including but not
limited to construction of communication towers, modification or renovation of existing buildings,
structures and facilities,or new construction including replacement of facilities, must participate in the
FEMA Environmental Planning and Historic Preservation(EHP)review process. Subrecipients must
comply with all conditions placed on the project as the result of the EHP review. Any change to the
approved project scope of work will require re-evaluation for compliance with these EHP requirements. If
ground disturbing activities occur during project implementation,the Subrecipient must ensure monitoring
of ground disturbance,and if any potential archeological resources are discovered,the Subrecipient will
immediately cease construction in that area and notify FEMA and the State Historic Preservation Office.
Any construction activities that have been initiated without the necessary EHP review and approval will
result in a non-compliance finding and will not be eligible for FEMA funding.
7. The Subrecipient agrees that federal funds under this award will be used to supplement,not supplant,
state or local funds for emergency preparedness.
Page 2of3
Virginia Department of Emergency
"t, Management
9711 Farrar Court, Suite 200. SUBAWARD AGREEMENT Page 3 of 3
North Chesterfield,VA 23236
Subaward Name: 2024 State Homeland Security Grant
Subaward Date: Nov 26, 2024
•
8. The Subrecipient agrees that all publications created with funding under this grant shall prominently contain
the following statement:"This documentwas prepared under a grant from FEMA's Grant Programs
Directorate,U.S.Department of Homeland Security.Points of view or opinions expressed in this document
are those of the authors and do not necessarily represent the official position or policies of FEMA's Grant
Programs Directorate or the U.S. Department of Homeland Security."
•
9. The Subrecipient agrees that,when practicable,any equipment purchased with grant funding shall be
prominently marked as follows:"Purchased with funds provided by the U.S.Department of Homeland
Security."
•
10. The Subrecipient agrees to cooperate with any assessments,national evaluation efforts,or information or
data collection requests,including,but limited to,the provision of any information required for the
assessment or evaluation of any activities within this project.
11. The Subrecipient must submit a Quarterly Progress Report for every quarter of the period of performance,
including partial calendar quarters,as well as for periods where no grant activity occurs.Reports are due
within fifteen(15)days following the end of the quarter. A Final Progress Report is due thirty(30)days after
.the end date of the performance period. Failure to provide this information may result in VDEM withholding
grant funds from further obligation and expenditure and prevent future awards to the Subrecipient.
12. National Incident Management System (NIMS)Implementation Compliance
In accordance with HSPD-5,the adoption of the NIMS is a requirement to receive federal preparedness
assistance through grants, contracts,and other activities. No federal funds wilt be released to the primary
grantee and any other entity participating and benefiting in this project if this requirement has not been met.
In the event of a Corrective Action Plan submitted,VDEM/SAA will determine if the Subrecipient has made
sufficient progress to disburse funds.
13. All conferences and workshops using federal preparedness funds must pertain to the project being funded.
The Subrecipient agrees to.submit a Trip Report when using federal funds to attend a conference or
workshop. Failure to do so will result in a delay of payment until received.
14. The Subrecipient agrees that under program guidelines, travel expenses are allowable for approved
training, planning,administrative,and exercise activities following local,state,and federal guidelines. Prior
to traveling for these activities outside of contiguous United States(OCONUS)as well as to Canada and
Mexico,preapproval is required by the state and FEMA through the SAA office.
Please reference 2 CFR 200.403, in regard to reasonableness when considering requests for travel of this
type.Where applicable,you should also reference the following regarding travel:the Western Hemisphere
Travel Initiative(http://www.dhs.gov/files/programs/gc 1200693579776.shtm).
•
•
•Page 3 of 3 •
`��pDEPgp��� VIRGINIA DEPARTMENT OF
-� EMERGENCY MANAGEMENT
GRANT MANAGEMENT AND C��ham' RECOVERY DIVISION
Hampton Roads Urban Area Security Initiative(HR UASI)Competitive Grants-$2.7M
Entity Project Title Award
National
Priority
Chesapeake, City of UASI Hampton Roads Incident $150,000
Management Team
Chesapeake, City of Chesapeake Real-Time Crime& $260,331
Information Center
Chesapeake, City of Enhancing Election Security $75,000 Y
Hampton, City of Terrorism/Active Assailant/Bleeding Ctrl $150,000
Training
Hampton Roads Planning Interoperable Communications $426,668 N
District Commission
Hampton Roads Planning Regional Mass Casualty Comms-Pulsara $47,005
District Commission Wristbands
Hampton Roads Planning Disaster Medical Support Unit Trailer $176,269
District Commission Sustainment
Hampton Roads Planning MCI and Mass Care Capability Sustainment $138,878 N
District Commission
Hampton Roads Planning Enhancing Cybersecurity $300,000
District Commission
Hampton Roads Planning UASI Program Management $125,000
District Commission
Hampton Roads Planning Regional Response Exercises $200,000 N
District Commission
Hampton Roads Planning 2025 THIRA $90,780
District Commission (V
James City County Special Response Command Center $285,000
(Trailer)
Portsmouth, City of Enhancing Election Security $75,000 Y
Virginia Port Authority Ensuring Maritime Domain Awareness $91,000 Y
Virginia Department of State Fusion Center Analyst Support $137,652
Police
SHSP Non-Competitive Projects—$2.5M
Entity Project Title Award
Bristol, City of Technical Rescue Team $87,315
Bristol, City of Hazardous Materials Team $37,700
Chesapeake, City of Radio Cache Team $95,000
Chesapeake,City of Incident Management Team $103,000
Chesterfield County Technical Rescue Team $90,000
Chesterfield County Incident Management Team $90,000
Danville, City of Hazardous Materials Team $52,039
Fairfax County Radio Cache Team $95,000
Fairfax County Technical Rescue Team $30,000
Fairfax County Incident Management Team $110,000
Fredericksburg,City of Hazardous Materials Team $57,899
Harrisonburg, City of Hazardous Materials Team $58,600
Harrisonburg, City of Radio Cache Team $95,000
Harrisonburg, City of Technical Rescue Team $63,000
Henrico County Hazardous Materials Team $104,500
Lunenburg County Radio Cache Team $95,000
Lynchburg, City of Technical Rescue Team $75,000
Montgomery County Radio Cache Team $95,000
Newport News, City of Hazardous Materials Team $85,575
Hazardous Materials Team
Norfolk, City of $29,950
(Southside)
Roanoke,City of Incident Management Team $45,000
Roanoke, City of Hazardous Materials Team $113,500
Roanoke, City of Technical Rescue Team $80,000
Hazardous Materials Team
Virginia Beach, City of $20,500
(Southside)
Virginia Beach, City of Technical Rescue Team $40,000
Virginia State Police Virginia Fusion Center $600,000
Winchester, City of Hazardous Materials Team $30,028
Wise County Hazardous Materials Team $21,394
SHSP Competitive Projects—$2.5M
Entity Project Title Award
National
Priority
Sheriff Office Communication $40,000
Carroll County Headsets
Colonial Heights,City of Mobile Field Force Equipment $40,000 Y
Replacement Underwater $99,725
Frederick County Remote Operating Vehicle
Sheriff Office Deployable Highway$100,000
Frederick County Sign Message Boards
Sheriff Office USRT Surface $50,000
Frederick County of Supplied Diving Air System
Fredericksburg,City of Vehicle Barricade System $250,000 Y
CERT Regional Collaboration- $11,843
Hampton,City of Peninsula
Lynchburg,City of Police Dept Night Vision $200,380 Y
Regional Mobile Surveillance $225,000
Montgomery County Trailer(s)
Page County Sheriff Office CERT $25,500 Y
Officer Safety and Protection of $201,462 . Y
Patrick County Soft Targets
Traffic and Control Display $25,342
Pulaski County Signaling Devices
Radio Repeaters for VCU and $250,000
Richmond,City of Richmond Facilities
Richmond Regional Planning Regional Emergency Management$75,000
District Commission Planning Support
Richmond Regional Planning Central Virginia Training& $20,000
District Commission Exercise Enhancement
Richmond Regional Planning Whole Community Preparedness $40,000
District Commission Events&Workshops
Richmond Regional Planning Whole Community Preparedness $60,000
District Commission Outreach&Marketing
Richmond Regional Planning Central Virginia Mass Care $60,000
District Commission Enhancement
Richmond Regional Planning Regional CERT Training&Exercise $40,000
District Commission
Richmond Regional Planning Mass Care Supplies and $50,000
District Commission Equipment
Richmond Regional Planning Critical Infrastructure Resilience $65,000
District Commission Study
Roanoke County Police Dept.SWAT Equipment $120,000 Y
Winchester,City of Deployable Vehicle Barriers $171,138 Y
Winchester,City of Intelligence Sharing Enhancement$91,840 Y
Regional Mobile Command $185,000
Wise County Response Vehicle
Sheriff Office Terrorism Response $80,872
Wise County Equipment
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of February 2025.
No. 43134-020325.
AN ORDNANCE authorizing acceptance of the FY2023 U.S.Department of Housing and
Urban Development Continuum of Care Planning Grant to the City of Roanoke in the amount of
$108,972; authorizing the City of Roanoke to serve as the fiscal agent for the distribution of such
funds; authorizing execution of any required documents on behalf of the City; and dispensing with
the second reading of this Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City of Roanoke does hereby accept the FY2023 U.S. Department of Housing
and Urban Development Continuum of Care ("CoC") Planning Grant ("Grant") to the City of
Roanoke in the amount of$108,972,with a cash match from Council of Community Services in the
amount of$27,243, for a total program budget of$136,215, for CoC planning activities to help
provide planning, monitoring, and evaluation services to the CoC and the Blue Ridge Interagency
Council on Homelessness. These services are designed to assist individuals and families
experiencing homelessness as more particularly described in the City Manager's Report dated
February 3, 2025.
2. The City of Roanoke is authorized to be the primary fiscal agent for the Grant and
shall be responsible for distributing the Grant proceeds for services provided.
3. The City Manager or designee is hereby authorized to execute and file, on behalf of
the City, any documents setting forth the conditions of the Grant in a form approved by the City
Attorney.
4. The City Manager or designee is further directed to furnish such additional
information as may be required to implement and administer the Grant.
5. The following sections of the 2024-2025 Grant Fund be, and the same are hereby,
amended and reordained to read and provide as follows:
Grant Fund
Appropriations:
Fees for Prof Services 235-1270-0000-52010-400054 $136,215
Revenues:
Federal Grants 235-1270-0000-40121-400054 $108,972
Local Match from Third Party 235-1270-0000-40125-400054 $ 27,243
6. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
0-U.Ce4;
City Clerk.
, f •
2
City Manager's Report
Submitted by: Gwendolyn C. Coleman, Director
Department of Human/Social Services
ROA N O K E February 3, 2025
Title: Acceptance and appropriation of the HUD Continuum of Care{CoC) Grant.
Award — CoC Planning.
Background:
The Continuum of Care ("COC") is a group consisting of service providers, neighboring
localities, including the City of Roanoke, and homeless/formerly homeless individuals, whose
role is to develop a long-term strategic plan and manage a year-round planning effort that
addresses the identified needs of homeless individuals and households; the availability and
accessibility of existing housing and services; and the opportunities for linkages with
mainstream housing and services resources.
On September 28, 2023, the U.S. Department of Housing and Urban Development (HUD)
released the FY 2023 CoC program competition grant awards. These Continuum of Care
(CoC)grants will help end homelessness and provide critically needed support to local
programs on the front lines of serving individuals and families experiencing homelessness.
The City of Roanoke received $108,972 for CoC Planning activities.
The HUD CoC Planning grant will help provide planning, monitoring and evaluation services to
the CoC and the Blue Ridge Interagency Council on Homelessness (BRICH), which serves as
an advisory agency to the CoC, and provides oversight to the CoC, as required by.HUD. This
project will engage the CoC and the BRICH in strategic planning to increase the effectiveness
of our coordinated service system. It will increase accountability through adoption of
community wide standards, program monitoring, and data collection for reporting progress
against objectives and standards in the strategic business plan. This level of oversight will
increase our ability to meet HUD's national objectives. The project will provide written reports,
monitoring and evaluation of HUD programs and assist in the development of subsequent
HUD annual CoC grant applications.
The Council of Community Services (CCS) is providing $27,243 cash match and
documentation of match will accompany each request for reimbursement.
Recommended Action:
Accept the HUD Planning grant in the amount of$108,972 and the Council of Community
Services cash match in the amount of$27,243. Authorize the City Manager to execute the _
grant documents associated with this funding and authorize the City of Roanoke to serve as
the fiscal agent for such grant. All documents shall be approved as toform by the City
Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of
$136,215 and to appropriate the same amount to Fees for Professional Services in an account
to be established by the Director of Finance in the Grant Fund.
Valmarie Turner, City Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of February 2025.
No. 43135-020325.
AN ORDINANCE authorizing acceptance of the FY2023 U.S.Department of Housing and
Urban Development Continuum of Care Coordinated Assessment System Grant Award("Grant")
to the City of Roanoke in the amount of $49,070,upon certain terms and conditions;authorizing the
City of Roanoke to be the fiscal agent for the distribution of the Grant proceeds; authorizing the City
Manager to execute any necessary documents necessary to accept such Grant; and dispensing with
the second reading of this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the FY2023 U.S. Department of Housing and
Urban Development's Continuum of Care Coordinated Assessment System Grant from HUD in the
amount of$49,070,with a required in kind match by the City of Roanoke in the amount of$20,726
being provided in the form of oversight by the Human Services Administrator, for a total award of
$69,796,to be used by the CoC for the Coordinated Assessment System to enable the coordination
and collaboration of all CoC HUD funded projects, emergency shelters and domestic violence
programs, all as more particularly described in the City Manager's Report dated February 3,2025.
2. The City of Roanoke is authorized to be the primary fiscal agent for the Grant and shall
be responsible for distributing the Grant proceeds as set forth in the above referenced City Manager's
Report.
3. The City Manager or designee is hereby authorized to execute any and all requisite
documents,in a form approved by the City Attorney,and to furnish such additional information as may
be required in connection with the City's acceptance of the Grant.
4. The City Manager or designee is further directed to furnish such additional
information as may be required to implement and administer the foregoing Grant.
5. The following sections of the 2024-2025 Grant Fund be,and the same are hereby,
amended and reordained to read and provide as follows:
Grant Fund
Appropriations:
Administrative Supplies 235-1270-0000-52030-400052 $49,070
Revenues:
Federal Grants 235-1270-0000-40121-400052 $49,070
6. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
�f.
City Manager's Report
IOW 11WW.11.14im Submitted by: Gwendolyn C. Coleman, Director
Department of Human/Social Services
ROAN O KE February 3, 2025
Title: Acceptance and appropriation of the HUD Continuum of Care (CoC) Grant
Award — Coordinated Assessment System (CAS).
Background:
The Continuum of Care ("COC") is a group consisting of service providers, neighboring
localities, including the City of Roanoke, and homeless/formerly homeless individuals, whose
role is to develop a long-term strategic plan and manage a year-round planning effort that
addresses the identified needs of homeless individuals and households; the availability and
accessibility of existing housing and services; and the opportunities for linkages with
mainstream housing and services resources.
On September 28, 2023, the U.S. Department of Housing and Urban Development (HUD)
released the FY 2023 CoC program competition grant awards. These Continuum of Care
(CoC) grants will help end homelessness and provide critically needed support to local
programs on the front lines of serving individuals and families experiencing homelessness.
The City of Roanoke received $49,070 for the Coordinated Assessment System (CAS) grant.
The CAS grant collaborates with all CoC HUD funded projects, emergency shelters and
domestic violence programs in the Continuum of Care. There is a partnership with the
Roanoke City Schools' Homeless Student Program along with other prevention agencies in
the community.
In-kind match requirements in the amount of$20,726 is being provided in the form of oversight
by the Human Services Administrator at 25% of annual salary.
Recommended Action:
Accept the HUD CAS grant in the amount of$49,070 and authorize the City Manager to
execute the grant documents associated with this funding. All documents shall be approved
as to form by the City Attorney.
Adopt the accompanying budget ordinance in the amount of$49,070, establish a revenue
estimate in the amount of$49,070 and appropriate the same amount into expenditure
accounts to be established by the Director of Finance in the Grant Fund.
Valmarie Turner, City Manager
IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA
The 3rd day of February 2025.
No. 43136-020325.
AN ORDINANCE authorizing acceptance of the FY2023 HUD Continuum of Care("CoC")
Grant Award to the City of Roanoke, on behalf of the Department of Social Services' Homeless
Assistance Team ("HAT"), from the U.S. Department of Housing and Urban Development
("HUD"), in the amount of$140,422,upon certain terms and conditions; authorizing execution of
any required documentation on behalf of the City; and dispensing with the second reading of this
ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City of Roanoke, on behalf of its Depaituient of Social Services' Homeless
Assistance Team, hereby accepts the FY2023 CoC Grant Award from HUD, in the amount of
$140,422,with a local cash match of$54,201 from the City,for a total program budget of$194,623,
in connection with HAT's street outreach program, designed to assist homeless persons in their
transition from streets and emergency shelters and/or directly to permanent housing, as more
particularly set forth in the City Manager's Report dated February 3, 2025.
2. The City Manager or designee is hereby authorized to execute and file,on behalf of
the City, any documents setting forth the conditions of this grant in a form approved by the City
Attorney.
3. The City Manager or designee is further directed to furnish such additional
information as may be required to implement and administer the foregoing Grant.
4. The following sections of the 2024-2025 Grant Fund be,and the same are hereby,
amended and reordained to read and provide as follows:
Grant Fund
Appropriations:
Program Activities 235-1270-0000-52066-400053 $194,623
Revenues:
Federal Grants 235-1270-0000-40121-400053 $140,422
Transfer to Local Match 235-1270-0000-40126-400053 $ 54,201
5. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of
this ordinance by title is hereby dispensed with.
ATTEST: _'
c796,677
City Clerk.
•
2
City Manager's Report
/OW' Submitted by: Gwendolyn C. Coleman, Director
Department of Human/Social Services
ROANOKE February 3, 2025
Title: Acceptance and appropriation of the HUD Continuum of Care(CoC) Grant
Award — Homeless Assistance Team (HAT).
Background:
The Continuum of Care ("COC") is a group consisting of service providers, neighboring
localities, including the City of Roanoke, and homeless/formerly homeless individuals, whose
role is to develop a long-term strategic plan and manage a year-round planning effort that
addresses the identified needs of homeless individuals and households; the availability and
accessibility of existing housing and services; and the opportunities for linkages with
mainstream housing and services resources.
On September 28, 2023, the U.S. Department of Housing and Urban Development (HUD)
released the FY 2023 CoC program competition grant awards. These Continuum of Care
(CoC) grants will help end homelessness and provide critically needed support to local
programs on the front lines of serving individuals and families experiencing homelessness.
The City of Roanoke received $140,422 for the Homeless Assistance Team (HAT) program.
The Homeless Assistance Team (HAT) street outreach program goals are to assist homeless
persons in their transition from the streets to emergency shelters and/or directly into
permanent housing. Street outreach is conducted in shelters and in places not designed for
human habitation. Through contacts and engagement, staff provides limited case
management services including agency referrals, security deposits, food, transportation, and
prescription assistance.
A cash match requirement is being provided by the City of Roanoke in the amount of$54,201
as identified on Attachment"A".
Recommended Action:
Accept the HUD HAT award in the amount of$140,422 and authorize the City Manager to
take such actions and execute such documents as may be necessary to obtain, accept,
implement, administer, and use such grant funds, including execution of any required grant
agreement, such documents to be in a form approved by the City Attorney.
Adopt the accompanying budget ordinance to establish revenue estimates in the amount of
$140,422 for Federal grant funds and $54,201 for local match funds. Transfer funding in the
amount of$54,201 from the Transfer to Grant Fund and appropriate funding in the amount of
$194,623 to accounts to be established in the Grant Fund by the Director of Finance.
Valmarie Turner, City Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of February 2025.
No. 43137-020325.
AN ORDINANCE authorizing the acceptance of Kinship Support Funds from the
Commonwealth of Virginia Department of Social Services to the City of Roanoke, on behalf of the
City of Roanoke Department of Social Services, authorizing execution of any required
documentation on behalf of the City required to accept such funding;and dispensing with the second
reading of this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept Kinship Support Funds from the
Commonwealth of Virginia Department of Social Services in the total amount of$60,000.Pursuant
to the terms and conditions of such funding,the City of Roanoke Department of Social Services will
be eligible for$250,with a required local match of 15.5 percent,each time a child enters foster care
and is placed with a kinship resource parent or when a child currently in foster care is placed with a
kinship resource parent,as more particularly described in the City Manager's Report dated February
3, 2025.
2. The City Manager or designee is hereby authorized to execute and file,on behalf of
the City, any documents required to accept such funds in a form approved by the City Attorney.
3. The City Manager or her designee is further directed to furnish such additional
information as maybe required by the Commonwealth of Virginia Department of Social Services in
connection with acceptance of the foregoing funds.
4. The following sections of the 2024-2025 General Fund be,and the same are hereby,
amended and reordained to read and provide as follows:
General Fund
Appropriations:
Kinship Support Funds 100% 101-5311-0000-53230 $ 60,000
Revenues:
Kinship Support Funds 101-1234-0000-43230 $ 60,000.
5. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of
this ordinance by title is hereby dispensed with.
ATTEST: - N\
fs.
dw& _
City Clerk.
' i�i
City Manager's Report
11WIP-‘...1411 Submitted,by: Gwendolyn C. Coleman, Director
Department of Human/Social Services
ROANOKE February 3, 2025
Title: Acceptance and Appropriation of Kinship Support Funds from the Virginia
Department of Social Services.
Background:
On July 1, 2024, the.Virginia Department of Social Services.(VDSS) informed the local
Departments of Social Services (LDSS) that it would be eligible to receive Kinship Support
Funds. The local Department of Social Services will be eligible for $250, including 15.5
percent local match, each time a child enters foster care and is placed with a kinship resource
parent or when a child currently in foster care is placed with a kinship resource parent.
Considerations:
The Kinship Support funds will support the City of Roanoke Department of Social Service's
ongoing efforts to place children with relatives and fictive kin who are or can become kinship
resource parents. Increased placement of abused/neglected children with relatives and/or
kinship resource parents decreases the length of time of a foster care episode. It improves
overall outcomes for children in foster care. The funds increase the department's ability to
support and remove barriers preventing the placement of children with relatives and kinship
resources parents. The funds will be used to assist relatives in obtaining household goods
such as bedding and furniture, help with transportation to appointments and childcare costs
while daycare is being arranged, or any other expense associated with children entering the
home of a relative.
Recommended Action:
Adopt a resolution accepting the Kinship Support Funds from the Virginia Department of
Social Services. Adopt the accompanying budget ordinance to establish a revenue estimate of
$60,000 for Kinship Support Funds and appropriate funding in the same amount into an
expenditure account to be established by the Director of Finance.
Authorize the City Manager to execute any forms required by the Virginia Department of
Social Services to accept these funds, such documents to be approved by the City Attorney.
Valmarie Turner, City Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of February 2025.
No. 43138-020325.
AN ORDINANCE authorizing the,acceptance of the FY 2024/2025 Commonwealth of
Virginia Department of Historic Resources award of funds in the total amount of$500,000 for the
Virginia Museum of Transportation; authorizing the City Manager to execute a Memorandum of
Understanding among Virginia Department of Historic Resources, Virginia Museum of
Transportation and the City of Roanoke; authorizing the City Manager to file appropriate
documents to obtain such funds; and dispensing with the second reading of this Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the FY 2024/2025 Commonwealth of Virginia
Department of Historic Resources award of funds in the total amount of$500,000 for the Virginia
Museum of Transportation, with no local match from the City, all as more fully set forth in the
City Manager's Report dated February 3, 2025.
2. The City Manager or designee is hereby authorized to execute a Memorandum of
Understanding among Virginia Department of Historic Resources, Virginia Museum of
Transportation and the City of Roanoke, substantially similar to the one attached to the above-
mentioned City Manager's Report. Such Agreement shall be approved as to form by the City
Attorney.
3. The City Manager or designee is hereby authorized to take such further actions and
execute such further documents as may be necessary to obtain, accept, implement, administer, and
use such funds for the above mentioned project, with any such documents to be approved as to
form by the City Attorney.
4. The following sections of the 2024-2025 Grand Fund Appropriations be, and the
same are hereby, amended and reordained to read and provide as follows:
Grant Fund:
Appropriations:
Program Activities 235-1211-0000-52066-400140 $500,000
Revenues:
State Grants 235-1211-0000-40122-400140 $500,000.
5. Pursuant to Section 12 of the Charter of the City of Roanoke,the second reading of
this Ordinance by title is hereby dispensed with. �� \
ATTEST:
�JZl2. --
City Clerk. /�- _� ;;
City Manager's Report
INV�' Submitted by: Angie O'Brien, Deputy City Manager
Office of the City Manager
ROAN O KE February 3, 2025
Title: Acceptance and Appropriation of grant funds from the Commonwealth of
Virginia Department of Historic Resources for the Virginia Museum of
Transportation.
Background:
The Commonwealth of Virginia Department of Historic Resources has included the Virginia
Museum of Transportation in the Commonwealth's 2024/2025 fiscal year budget. The
appropriation awarded is $500,000. Before the Virginia Museum of Transportation can receive
- the funds, the grant must pass through the City of Roanoke the local government where the
Museum is located.
Considerations:
The City of Roanoke is a pass through entity for the grant funds. The reporting requirements
are the responsibility of the Virginia Transportation Museum.
Recommended Action:
Adopt an ordinance appropriating the 2024/2025 grant funds from the Commonwealth of
Virginia Department of Historic Resources for the Virginia Museum of Transportation.
Authorize the City Manager to execute any forms required by the Virginia Department of
Historic Resources in order to accept these funds; such documents to be approved as to form
by the City Attorney.
Valmarie Turner, City Manager .
Memorandum of Understanding
Among
The Virginia Department of Historic Resources
And
The City of Roanoke
And
The Virginia Museum of Transportation, Inc.
For the
Administration of the FY 2024-2025 State Grant for Historic Preservation
The Commonwealth of Virginia through the Department of Historic Resources will provide $500,000
to the Virginia Museum of Transportation for the exclusive support of the museum's facility and exhibit
enhancement. (hereinafter"the Project:).
This Memorandum of Understanding (hereinafter"MOU")establishes a partnership among the Virginia
Department of Historic Resources (hereinafter"DHR"), City of Roanoke, an official subdivision of the
Commonwealth (hereinafter"the Local Government"), and the Virginia Museum of Transportation, Inc.
(hereinafter"the Recipient").
I. MISSION
DHR is the State Historic Preservation Office of the Commonwealth. DHR fosters, encourages,
and supports the stewardship and use of Virginia's significant architectural, archaeological, and
historic resources as valuable assets for the economic, educational, social, and cultural benefit
of citizens and communities.A significant responsibility is the administration and review of state
and federal historic preservation grant programs for financial and programmatic compliance.
DHR is authorized to administer state grants to non-state agencies under the Code of Virginia.
The Virginia Museum of Transportation aims to highlight the nation's transportation history by
providing a unique, educational, and fascinating museum experience that appeals to every
member of the family. Through exciting interactive exhibits and artifacts, patrons are taken
back in time and history is brought to life. The museum offers both historical and cultural
context that aims to enlighten and education visitors in-depth about the various concepts that
have been pivotal in shaping transportation over time within the Commonwealth and beyond.
The Virginia Museum of Transportation is driven by its mission to advance all modes of
transportation across the Commonwealth, to celebrate and preserve the hard work and
ingenuity of generations past, and to inspire current and future generations to value this industry
which is essential to Virginia's history, culture and economic growth.
Together, the Parties enter into this MOU to mutually promote efforts to execute the Project.
Accordingly, DHR, the Local Government and the Recipient operating under this MOU agree as
follows:
II. PURPOSE AND SCOPE
DHR, the Local Government, and the Recipient will cooperate to ensure the correct and timely
administration of the grant and the appropriate use and disbursement of its funds.
1. The"Partners"are forming a collaboration to comply with the provisions of the 2024
Appropriation Act.
2.The collaboration is intended to benefit the citizens of the City of Roanoke and the
Commonwealth..
3. Each organization which is a party to this MOU is responsible for its own expenses related
to this MOU.
4. There will be an exchange of funds between the parties for tasks associated with this MOU
as outlined below.
III. RESPONSIBILITIES
Each party will appoint a person to serve as the official contact and coordinate the activities of each
organization in carrying out this MOU. The initial appointees of each organization are:
DHR: Sarah Spota, Deputy Director
Sarah.Spotaadhr.virginia.gov
(804)482-6461
2801 Kensington Ave., Richmond, VA 23221
Local Government: Valmarie H. Turner, City Manager
Valmarie.Turner(a�roanokeva.gov
(540) 853-2333
215 Church Avenue SW, Suite 364, Roanoke, VA 24011
Recipient: Mendy L. Flynn, Executive Director
Mflynnavmt.org
(540)342-5670 ext 108
303 Norfolk Avenue SW, Roanoke, VA 24016
DHR will:
• Transfer award funding in the amount of$500,000 to the Local Government upon full
execution of this MOU, but no later than June 30, 2025;
• Authorize and instruct the Local Government to transfer funds to the Recipient upon full
execution of this MOU;
• Instruct the Recipient on the procedures for maintaining the financial records of the grant;
The Local Government will:
• Serve as fiscal conduit for the Project by receiving and transferring the grant funds in full to
the Recipient upon full execution of this MOU.
The Recipient will:
• Submit project information form
• Maintain accurate records for the use of the grant funds and retain the records for a
minimum of five (5)years from completion of the Project.
• Submit a final project report(see Exhibit A)to DHR and the Local Government within 30
days of the full expenditure of the grant funds.
IV. TERMS OF UNDERSTANDING
The term of this MOU is for a period of two years from the effective date of this agreement and may
be extended upon written mutual agreement. It shall be reviewed annually to ensure that it is fulfilling
its purpose and to make any necessary revisions.
Authorization
On behalf of the organization I represent, I agree to the terms set forth in this agreement.
DHR:
(signature) (date)
Julie V. Langan, Director and SHPO
Local Government:
(signature) (date)
Name/Title
Recipient:
(signature) (date)
Name/Title
EXHIBIT A
Name of Recipient:
Project Director Name: Project Director Title:
Project Director Phone: Project Director Email:
Grant Period: End date / /
Project Title:
Final Report Instructions: Please answer all questions within this document. Label all pages with the name
of the Recipient organization. The final project worksheet, and all supporting materials, including copies
of all invoices and receipts, must be submitted to DHR with this report.
Project Description
1. Summarize the results of the project accomplished under this grant.
2. Describe any differences between the planned results as stated in the Project Scope of Work and
the actual results. (N/A is an allowable response)
Financial Information
Please describe how the state funds were allocated to your project.
Note:You may indicate non-state funds that were used to complete the project, however, no matching
funding is required.
Experience
Answers to the following questions will help us improve the administration of this grant program.
1. What were the major successes or obstacles you faced in implementing your grant project and
what additional assistance (from partner organizations,the community, DHR, etc.)would have
benefited your organization?
2. Provide a quote and citation/author that describes how this project has benefited the local
community and the Commonwealth and how it has furthered the public's knowledge of
significant historical/cultural event(s)that shaped the nation. This quote may be used by the
Commonwealth and/or DHR in publications or other social media.
Final date due: Final date submitted:
Recipients Official's Signature: Date:
Printed Name: Phone:
Email:
Date Final approved by DHR:
DHR Grant Manager Signature:
•
.._
` _ CITY OF ROANOKE
" OFFICE OF THE CITY CLERK
t,t 215 Church Avenue,S.W.,Room 456
\ ' Roanoke,Virginia 24011-1536
77;, a . : ` Telephone: (540)853-2541
' Y Fax: (540)853-1145
E-mail: clerk@roanokeva.gov .
CECELIA F.MCCOY,CMC CECELIA T.WEBB,CMC
City Clerk - Deputy City Clerk -
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
February 4, 2025
ChristopherT. Link
2422 Lincoln Avenue, S. W.
Roanoke, Virginia 24015
Dear Mr. Link: •
I am enclosing a copy of Resolution No. 43139-020325 appointing you as a School Board
Trustee on the Roanoke City School Board to fill the unexpired term of office of
Natasha N. Saunders - Cotton ending June 30, 2026. The measure was adopted at a regular
meeting of the Council of City of Roanoke on Monday, February 3, 2025.
Please find enclosed Certificate of your appointment. Your Oath of Office has been forwarded
to Kim Tresky, Clerk, Roanoke City School Board; for appropriate handling prior to
commencement of your term of office.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copies of
the Virginia Freedom of Information Act. The Act requires that you be provided with_ a copy
within two weeks of your appointment and each member is required "to read and become
familiar with provisions of the Act."
On behalf of the Mayor and. Members of City Council, I would like to express appreciation for
your willingness to serve the City of Roanoke as a Trustee of the'Roanoke.City School Board.
Sincerely, 2 -
C 4/
Cecelia F. McCoy, CMC
City Clerk
Enclosure
pc: Kim Tresky, Clerk
Dr. Eli Jamison, Chair of the Roanoke City School Board
Dr. Cynthia Williams, Chief Academic and Accountability Officer
Valmarie H. Turner,City Manager •
Timothy Spencer, City Attorney
Margaret Lindsey, Director of Finance
Suzanne Barnett, Payroll and Systems Supervisor
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of February 2025.
No. 43139-020325.
A RESOLUTION appointing Christopher T. Link to fill the unexpired term of Natasha N.
Saunders-Cotton as School Board Trustee on the Roanoke City School Boardl for a term
commencing July 1, 2023, and ending June 30, 2026.
WHEREAS,pursuant to §9-24, Code of the City of Roanoke(1979), as amended, a public
hearing was held February 3, 2025, relating to the appointment of a School Board Trustee; and
WHEREAS,this Council is desirous of appointing Christopher T.Link to fill the unexpired
term of Natasha N. Saunders-Cotton on the Roanoke City School Board.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as!follows:
1. Christopher T. Link is hereby appointed to fill the unexpired term of Natasha N.
Saunders-Cotton as School Board Trustee on the Roanoke City School Board' for a term
commencing upon qualification and ending June 30, 2026.
2. The City Clerk is directed to transmit an attested copy of this resolution!to Dr.Eli C.
S.Jamison,Chair of the Roanoke City School Board,to Dr. Cynthia Williams,Chief Academic and
Accountability Officer, and to Christopher T. Link.
ATTEST:
City Clerk. �•
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE,
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the third day of February 2025, CHRISTOPHER T. LINK, was
appointed as a Trustee of the Roanoke City School Board to fill the unexpired term of
• office of Natasha N. Saunders - Cotton ending June 30, 2026.
Given under my hand and the Seal of the City of Roanoke this fourth day of
February 2025.
•
6e.e.el-t,ect CO2e-ddl
City Clerk,
°* ; :o CITY OF ROANOKE
OFFICE OF THE CITY CLERK •
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
•<7,0;,=l,F�c4 Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk
RUTH VISUETE PEREZ
Assistant Deputy,City Clerk
February 4, 2025
Valmarie H. Turner
Roanoke, Virginia.
Dear Ms.Turner:
At a meeting of the Council'of the City of Roanoke which was held on Monday, February 3, 2025,you were
appointed a member of the Board of Trustees, City of Roanoke Pension Plan as an ex-officio member, by
position.
'Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office
form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the.Circuit Court of the City of Roanoke to
have.the oath administered. It is located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office
form to the City Clerk's Office.
3. Please complete and return the Virginia Conflict of Interest and Ethics Advisory Council'Financial
Disclosure Statement.A handwritten signature is required on the form.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you
were appointed.The deadline to submit your oath is February 28, 2025.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia
Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
•
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Board of Trustees, City of Roanoke Pension
Plan.
Sincerely,
et,
Cecelia F. McCoy, CMC
City Clerk .
Enclosures
pc: Harold Harless; Board Secretary, Board of Trustees, City of Roanoke Pension Plan
COMMONWEALTH OF VIRGINIA
) To-wit:
• CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which.
was held on the third day of February 2025, VALMARIE H. TURNER, was appointed a
member of the Board of Trustees, City of Roanoke Pension Plan as an ex-officio member,
• by position.
Given under my hand and the Seal of the City of Roanoke this fourth day of
February 2025.
6e-te-ec; C
City Clerk
F r to CITY OF ROANOKE
OFFICE OF THE CITY CLERK
• 215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536.
\��o; � Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
February 4, 2025
Valmarie H. Turner
Roanoke, Virginia
Dear Ms.Turner:
At a meeting of the Council of the City of Roanoke which was held on Monday, February 3, 2025,you were
appointed as a member of the Hotel Roanoke Conference Center Commission to fill the unexpired term of
office of Dr. Lydia Pettis Patton, ending April 12, 2025.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office
form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to
have the oath administered. It is located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office
form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed, prior to serving in the capacity to which you
were.appointed.The deadline to submit your oath is February 28,2025.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia
Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and- Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Hotel Roanoke Conference Center
Commission.
Sincerely,
ett.z 4toze di .
Cecelia F. McCoy, CMC
City Clerk
Enclosures
pc: Brian Mann, Board Secretary, Hotel Roanoke.Conference Center Commission •
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the third day of February 2025, VALMARIE H. TURNER, was appointed as
a member of the Hotel Roanoke Conference Center Commission to fill the unexpired term.
of office of Dr. Lydia Pettis. Patton ending April 12, 2025.
Given under my hand and the Seal of the City of Roanoke this fourth day of
February 2025.
eei-c.;v
City Clerk ,
o0
, r" t CITY OF ROANOKE
G4 .
. "- °"" ;,r Y • , OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
,
1 Roanoke,Virginia 24011-1536
\; '�. y r
r c ,��'� Telephone:, (540)853-2541
Fax: (540)853-1145 - ,
E-mail: clerk@roanokeva.gov
CECELIA F.MCCOY,CMC CECELIA T.WEBB,CMC
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
February 4, 2025 '
Valmarie H. Turner -
Roanoke, Virginia V V
Dear Ms. Turner:
At a meeting of the Council of the City of Roanoke,which was held on Monday,February 3,2025,you were
appointed as a member of the Western Virginia's Regional Industrial Facility Authority to fill the unexpired
term of office of Dr. Lydia.Pettis Patton ending February 3,2028.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office.
form.Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to.
have the oath administered. It is located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office
form to the City Clerk's Office. ,
3. Please complete and return the Virginia Conflict of Interest and Ethics Advisory Council Financial
Disclosure Statement. A handwritten signature is required on the form.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which;you.
were appointed. The deadline to,submit your oath is February 28,2025.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia
Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Western Virginia's Regional Industrial,Facility
Authority.
Sincerely,
Cecelia'F. McCoy, CMC
_
, V City Clerk
Enclosures
pc: Virginia Mullen, Board Secretary,Western Virginia's Regional Industrial Facility Authority
COMMONWEALTH OF VIRGINIA ) •
) To-wit:
CITY OF ROANOKE )
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the.City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
•
was held on the third day of February 2025, VALMARIE H. TURNER, was appointed as
a member of the Western Virginia's Regional Industrial Facility Authority to fill the
unexpired term of office of Dr. Lydia Pettis Patton ending February 3, 2028.
Given under my hand and the Seal of the City of Roanoke this fourth day of
February 2025.
et,e-el-uv C102e-41 .
City Clerk
I I t CITY OF ROANOKE
416e.1; - OFFICE OF THE CITY CLERK
-
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536 •
tio.c;L4^� Telephone: (540).853-2541
-" Fax: (540):853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC.
CECELIA F.'MCCOY,CMC
City Clerk Deputy City Clerk
RUTH VISIJETE PEREZ
Assistant Deputy City Clerk
February 4, 2025
Valmarie H. Turner
Roanoke, Virginia
•
Dear Ms. Turner:
At a meeting of the Council of the Cityof Roanoke which was held on Monday, February 3, 2025,you were
appointed as a member of the Western Virginia Water Authority, Board of Directors to fill the unexpired
term of office of Dr. Lydia Pettis Patton ending June 30, 2027.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office
form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to
have the oath administered. It is located on the third'floor of the Roanoke City Courts Facility,
315 Church Avenue, S.W.The Clerk of the•Circuit Court office will keep a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office
form to the City Clerk's Office.
3. Please complete and return the Virginia Conflict of Interest and Ethics Advisory Council Financial
Disclosure Statement.A handwritten signature is required on the form.
The Oath or Affirmation of Office form must be completed prior to,serving in the capacity to which you
were appointed.The deadline to submit your oath is February:28,2025.
Pursuant to Section 2.2-3702, Code of Virginia(1950), as amended', 'I am enclosing copy of the Virginia
Freedom of Information Act (transmitted via email). The Act requires that yoube provided with a copy
within two weeks of your appointment and each member is required"to read and become familiar with
provisions of the Act." -
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Western Virginia Water Authority, Board of
Directors.
Sincerely, - (,e '
et.e.ezt;td
Cecelia F. McCoy, CMC
City Clerk
Enclosures
pc: Gayle Shrewsbury, Board Secretary, Western Virginia Water Authority, Board of Directors
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a recessed meeting of Council
which was held on the third day of February 2025, VALMARIE H. TURNER, was
appointed as a member of the Western Virginia,Water Authority, Board of Directors to fill
the unexpired term of office of Dr. Lydia Pettis Patton ending June 30, 2027.
Given under my hand and the Seal of the City of Roanoke this fourth day of
February 2025.
r
6e,e-ele; COZtel
City Clerk , ,
151
CITY OF ROANOKE
". se OFFICE OF THE CITY CLERK
Yrt 215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Far: (540)853-1145
E-mail: clerk@roanokeva.gov CECEGIAT:WEBB CMC
CECELIA F.MCCOY,CMC '
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
February 4, 2025
Ross Campbell
• Roanoke, Virginia 24011
Dear Mr. Campbell:
At a meeting of the Council of the City of Roanoke which was held on Monday,
February 3, 2025, you were appointed as a non-voting member of the Roanoke Valley Transportation
Planning Organization for a term of office ending June 30, 2026.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office
form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to
have the oath administered. It is located on the third floor of the Roanoke City Courts Facility,.
315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office
form to the City Clerk's Office. •
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you
were appointed.The deadline to submit your oath is February28, 2025.
Pursuant to Section 2.2-3702, Code of Virginia(1950), as amended, I am enclosing copy of the Virginia
Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke.as a member of the Roanoke Valley Transportation Planning
Organization.
Sincerely,
6e,t-eit.;td C1)2&63141'
Cecelia F. McCoy, CMC
City Clerk V
Enclosures
pc: Virginia Mullen, Board Secretary, Roanoke Valley Transportation Organization, with application
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE
I; Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the third day of February 2025, ROSS CAMPBELL, was appointed as a
member of the Roanoke Valley Transportation Planning Organization for a
term of office ending June 30, 2026.
Given under my hand and the Seal of the City of Roanoke this fourth day of
February 2025.
C107466--
City Clerk.
�pF e
CITY OF ROANOKE
" OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456 -
t' r• ` Roanoke,Virginia 24011-1536
Telephones (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC
CECELIA F.MCCOY,CMC De u CityClerk
City Clerk p-ty'
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
February 4, 2025
Zariay a Bell
4313 Moomaw Avenue, N. W.
Roanoke, Virginia 24017
Dear Ms. Bell:
At a meeting of the Council of the City of Roanoke which was held on Monday,February 3,2025,you were
appointed as a Youth member on the Youth Services Citizen Board for a term of office ending
June 30, 2025.
Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office
form. Below are the next steps:
1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to
have the oath administered It is located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file.
2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office
form to the City Clerk's Office.
The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you
were appointed.The deadline to submit your oath is February 28,2025.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, .I am enclosing copy of the Virginia
Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become familiar with
provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for your
willingness to serve the City of Roanoke as a member of the Youth Services Citizen Board.
Sincerely,
Cecelia F. McCoy, CMC
•
City Clerk
Enclosures
pc: Helen Ferguson, Board Secretary,Youth Services Citizen Board,with application.
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE
I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the third day of February 2025,ZARIAYA BELL,was appointed as a member
of the Youth Services Citizen Board for a term of office ending June 30, 2025.
Given under my hand and the Seal of the City of Roanoke this fourth day of
February 2025.
6te.411;rd COie-641
City Clerk
.;.. t, CITY OF ROANOKE
OFFICE OF THE CITY CLERK
{,. 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
, Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov
CECELIA F.MCCOY,CMC CECELIA T.VVEBB,CMC,
City Clerk Deputy City Clerk
RUTH VISUETE PEREZ
Assistant Deputy City Clerk
February 11, 2025
Ilsa Saavedra-Rogan •
1601 Blair Road, S. VV.
Roanoke, Virginia 24015
Dear Ms. Saavedra-Rogan,
At a regular meeting of the Council of the City of Roanoke which was held on Monday, >
February 3, 2025, you were removed from the Equity and Empowerment Advisory
Board due to attendance issues.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Equity and Empowerment
Board from May 6, 2024 to February 3, 2025.
Sincerely, 2
6e-t-z4;
Cecelia F. McCoy, CMC
City Clerk
pc: _ Katie Hedrick, Board Secretary, Equity and Empowerment Advisory Board
MCGUIRE
43140-021025
City of Roanoke, Virginia
PrAl, .
ill CITY COUNCIL RECESSED SESSION
February 10, 2025
ROANOKE 9:00 AM
City Council Chamber
215 Church Avenue, SW
AGENDA
The City of Roanoke is a safe, caring and economically vibrant community in which-to
live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods
set amongst the spectacular beauty of Virginia's Blue Ridge.
NOTICE:
Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00
pm, and Saturdays from 10:00 am to 5:00 pm; and video streamed through Facebook Live at
facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the deaf or
hard of hearing.
1. CALL TO ORDER - ROLL CALL. All Present.
2. ITEM FOR ACTION:
1. A communication from Mayor Joseph L. Cobb requesting that Council convene
in a Closed Meeting to continue discussing the selection of a candidate for the
interim City Council Member position, pursuant to Section 2.2-3711 (A)(1), Code
of Virginia (1950), as amended. (6-0)
3. RECESSED 9:03 AM
4. RECONVENED - 10:55 AM
CERTIFICATION OF CLOSED MEETING. (6-0)
1. Adopted Resolution No. 43140-021025 directing the City Attorney to petition the
Circuit Court to appoint a qualified candidate to fill the vacancy existing on City
Council as authorized by Virginia Code Section 24.2-228. (5-1, Council Member
Volosin voted no)
5. ADJOURNED - 10:58 AM
o CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Suite 452
; ? Roanoke,Virginia 24011-1536
b u ' Telephone: (540)853-2444
'"' " -er Fax:(540)853-1145
E-mail: MAYOR@ROANOKEVA.GOV
JOSEPH L.COBB
Mayor
February 10, 2025
The Honorable Vice-Mayor Terry McGuire and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor McGuire and Members of Council:
This is to request a Closed Meeting to discuss the selection of a candidate to fill the term of
office of former Council Member Joseph L. Cobb, ending December 31, 2026, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
Sincerely,
C4raf141
Joseph L. Cobb
Mayor
J LC:ctw
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 10th day of February 2025.
No. 43140-021025.
A RESOLUTION directing the City Attorney to petition the Circuit Court to appoint a qualified
candidate to fill the vacancy existing on City Council as authorized by Virginia Code §24.2-228.
WHEREAS, Joseph L. Cobb was elected as Mayor of the City of Roanoke;
WHEREAS,Joseph L. Cobb still had two years remaining on his term as a council member for the
City of Roanoke:
WHEREAS,Joseph L. Cobb resigned as a council member for the City of Roanoke effective 11:59
pm on December 31, 2024 ("Date of Resignation") to accept the position of Mayor;
WHEREAS,Virginia Code§24.2-228 states that when a vacancy occurs in a local governing body
"the remaining members of the body or board,respectively,within 45 days of the office becoming vacant,
may appoint a qualified voter of the election district in which the vacancy occurred to fill the vacancy";
WHEREAS,the remaining members of Council are unable to fill the Council vacancy within the 45
days specified by Virginia Code §24.2-228;
WHEREAS,Virginia Code §24.2-228 states that"[i]f a majority of the remaining members of the
body or board cannot agree,or do not act,the judges of the circuit court of the county or city may make the
appointment."
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Council hereby
directs the City Attorney to Petition the Circuit Court asking that the Court appoint a qualified'candidate to
fill the council seat vacated by Joseph L. Cobb for the remainder of his term as a council member,through
December 31, 2026.
ATTEST f�� _
City Clerk. •