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HomeMy WebLinkAboutCouncil Actions 03-03-25 NASH 43153-030325 City of Roanoke, Virginia CITY COUNCIL ROANOKE CITY SCHOOL BOARD March 3, 2025 ROANOKE 9:00 AM City Council Chamber 215 Church Avenue, SW AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper. A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge. NOTICE: City Council meetings will be televised live and replayed on RVTV Channel 3 on Thursdays at 7:00 pm, and Saturdays from 10:00 am to 5:00 pm; and video streamed through Facebook Live at facebook.com/RoanokeVa. City Council meetings are offered with closed captioning for the deaf or hard of hearing. CALL TO ORDER - ROLL CALL. City Council- All present. Roanoke City School Board - Trustee Christopher Link was absent. WELCOME AND OPENING REMARKS. ITEMS FOR`DISCUSSION/COMMENTS BY CITY COUNCIL/SCHOOL BOARD TRUSTEES. Presentation by Roanoke City Public Schools. Received and filed. Presentation by Valmarie Tuner, City Manager, City of Roanoke. Received and filed. RECESSED/ADJOURNED - 10:28 a.m. AT 10:46 a.m., THE CITY COUNCIL MEETING RECONVENED TO CONSIDER THE FOLLOWING ITEMS FOR ACTION: A communication from Mayor Joseph L. Cobb, requesting that the Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. (7-0) A communication from the City Attorney requesting that City Council convene in a Closed Meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community, pursuant to Section 2.2-3711 (A)(5), Code of Virginia (1950), as amended. (7-0) A communication from the City Attorney requesting that the City Council convene in a Closed Meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney and regarding actual litigation, where such consultation or briefing in an open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2-3711 (A) (7), Code of Virginia (1950), as amended. (7-0) Items Listed on the 2:00 pm City Council Docket Requiring Discussion/Clarification and Additions/Deletions to the 2:00 pm Agenda. None. Topics For Discussion by the Mayor and Members of City Council. None. Briefings: Fiscal Year 2025 - 2026 Budget Briefing - 15 minutes Received and filed. At 11:46 a.m., the Council meeting was declared in recess for a closed meeting; and thereafter reconvened at 2:00 pm, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building. Pw City of Roanoke, Virginia CITY COUNCIL �� 2:00 m P ROANOKE City Council Chamber 215 Church Avenue, SW 1. CALL TO ORDER - ROLL CALL. All Present. The Invocation was delivered by the Reverend Joseph Butler, Priest-in-Charge, St. James Episcopal Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Joseph L. Cobb. Welcome Certification of Closed Meeting (7-0) ANNOUNCEMENTS: 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Proclamation declaring March 2025 as American Red Cross Month. Mayor Cobb read and presented the proclamation to Sandra Pratt, SW Chapter Vice-Chair, The American Red Cross of Southwest Virginia. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: The City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to the Council, as he may deem appropriate. Brian McConnell, appeared before the Council and spoke with regard to leadership in the midst of disruption. Greg Mackey, appeared before the Council and spoke with regard to citizen and business owner concerns about safety in South Roanoke and asked for solutions. 4. CONSENT AGENDA: APPROVED (7-0) All matters listed under the Consent Agenda are considered to be routine by Members of the City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C-1. Minutes of the regular meeting of City Council held on Monday, February 3, 2025; recessed until Monday, February 10, 2025; and the Special Meeting of City Council held on Friday, February 14, 2025. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2. A communication from the City Clerk advising of the resignation of Christopher T. Link as a member of the Building and Fire Code Board of Appeals, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-3. A communication from the City Clerk advising of the resignation of Kevin Berry as a member of the City Planning Commission, effective March 31, 2025. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-4. Report of qualification of The Honorable Evelyn W. Powers as an Interim Council Member of the Council of the City of Roanoke, Virginia, to fill the unexpired term of office of Joseph L. Cobb, ending December 31, 2026. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: None. 6. PETITIONS AND COMMUNICATIONS: 1. Annual update on activities of the Roanoke Regional Partnership. John Hull, Executive Director, Spokesperson. (Sponsored by the City Manager) Received and filed. 7. REPORTS OF CITY OFFICERS AND THE CITY MANAGER: 1. City Manager: Briefings: None. Items Recommended for Action: a. Revision of FY2023 VDOT State of Good Repair Grant Award for ADA Ramp Improvements in Downtown Roanoke. Adopted Ordinance No. 43153-030325. (7-0) b. Adoption of a resolution to update the membership of the Community Policy and Management Team. Adopted Resolution No. 43154-030325. (7-0) c. Acceptance and Appropriation for the 2025 Combatting Hate Crimes Grant. Adopted Ordinance No. 43155-030325. (7-0) Comments of the City Manager. The City Manager offered the following comments: The Star Trail Parking Lot will be closed beginning March 10, 2025. The Roanoke Parks Foundation is working on a project to build trails on Mill Mountain. While work is underway, the parking lot will be closed to the public. The closure is only expected to be a couple of months. Parks staff have continued emergency response caused by the winter weather events and flooding on February 12-20, 2025. Over the past week, crews worked diligently to reopen Fishburn Parkway, which opened on February 26, as well as cleaning up and reopening sections of the Roanoke River Greenway. The Roanoke River Greenway between Wasena and Rivers Edge is back open. The City still has downed trees to address as well as flood damage and sand debris along the Roanoke River, Tinker Creek and Garden City greenways. Damage assessments are still taking place as walkways, fences and other infrastructure are cleaned and inspected. It is estimated that cleanup will continue well into the spring. March is Women's History Month! We have several opportunities both inside and outside the organization, starting with She Leads Virtual Forum on Wednesday, March 5, 2025. This dynamic event is designed to empower and connect leaders and changemakers who are enthusiastic about driving innovation and making a meaningful impact in their organizations and communities. We have over 80 women in the City who have signed up to participate. The event will be held at 5 Points Sanctuary. Also, the Library Foundation and the Grandin Theater are offering four free films to residents that represent waves of feminism. Angelia Vernon, Executive Performance Administrator, invited the public and business owners to attend the Mayor's Business Summit in partnership with the City's Economic Development Department, Small Business Center and Total Action for Progress (TAP), to be held on Monday, March 10, 2025, from 8:30 am to 12:00 pm, at the Dumas Center. It is an opportunity to learn more about business licenses, taxes, marketing, funding resources, and a finale titled "Small and Mighty", a panel consisting of business owners in the community. Pre- registration is required at www.roanokeva.gov/mayorssummit. 2. City Attorney: a. Adoption of a Resolution Authorizing a Public-Private Partnership for the License of Portions of Office Space to Community Partners at the Community Empowerment Center at the Booker T. Washington Building. Adopted Resolution No. 43156-030325. (7-0) b. Amending and reordaining Chapter 2, Administration, Article XIV Authorities, Boards, Commissions and Committees Generally of the Code of the City of Roanoke (1979), as amended, to add a new Division 3, Advisory Boards. Adopted Ordinance No. 43157-030325. (7-0) 3. Director of Real Estate Valuation: None. 8. REPORTS OF COMMITTEES: 1. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that City Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 43158-030325. (7-0) 9. UNFINISHED BUSINESS: None. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: None. 11. MOTIONS AND MISCELLANEOUS BUSINESS: 1. Inquiries and/or comments by the Mayor and Members of City Council. None. 2. Vacancies on certain authorities, boards, commissions and committees appointed by Council. Appointed Sheriff Antonio Hash as a member of the Court Community Corrections Program Regional Community Criminal Justice Board for a three-year term of office, commencing July 1, 2025 and ending June 30, 2028. Reappointed Deputy Chief Puckett as a member of the Court Community Corrections Program Regional Community Criminal Justice Board for a three-year term of office, commencing July 1, 2025 and ending June 30, 2028. Appointed Briana Apgar as a member of the Equity and Empowerment Advisory Board to replace Peter Wonson for a term of office ending December 31, 2027. Appointed Juan Carlos Mejia as a member of the Equity and Empowerment Advisory Board to fill the unexpired term of office of Phazhon Nash ending December 31, 2025. Appointed Sally Quinn as a member of the Equity and Empowerment Advisory Board to fill the unexpired term of office of Ilsa Saavedra-Rogan ending December 31,2026. Appointed Valerie Koeppel as a member of the Gun Violence Prevention Commission to fill the unexpired term of office of Shakira Williams ending March 31, 2026. Reappointed Valmarie H. Turner as a member of the Hotel Roanoke Conference Center Commission for a four-year term of office, commencing April 13, 2025, and ending April 12,2029. Reappointed Jennifer Oakes as a member of the Local Office of Aging Advisory Board for a one-year term of office, commencing March 1,2025, and ending February 28, 2026. Appointed Virginia Sweet as a member of the Human Services Advisory Board to replace Paula Prince for a term of office ending November 30, 2028. Appointed David Calhoun as a member of the Human Services Advisory Board to replace Bradley Stephens for a term of office ending November 30, 2028. Reappointed Alexander Barge as a member of the Parks and Recreation Advisory Board for a three-year term of office, commencing April 1,2025, and ending March 31,2028. Appointed Francis Maguire as a member of the Parks and Recreation Advisory Board to fill the unexpired term of office of Debbie Pitts ending March 31, 2026. Reappointed John Clements as a member of the Roanoke RegionalAirport Commission for a four-year term of office, commencing March 10,2025, and ending March 9,2029. Appointed John Clements as a member of the Visit Virginia's Blue Ridge, Board of Directors to fill the unexpired term of office of Lutheria Smith ending June 30, 2025. Adjourned - 3:03 p.m. Roanoke City Public Schools Funding Public Education in Roanoke City The two main sources of funding for Roanoke City City of Roanoke Funding Policy Public Schools (RCPS) are the Commonwealth of Amendments to the city's policy for funding Virginia and the City of Roanoke. For the past three schools were approved by City Council on May 13, years, RCPS received an influx of federal 2024.Changes include: pandemic-relief dollars, but that temporary funding source ends September 30, 2024. RCPS's 2024-25 • Funding was formerly provided on the 15th of operating General Fund budget is counting on every month; beginning July 2024,funding is now $10,941 per pupil from the Commonwealth of provided on the last business day of the month Virginia and $7,076 per pupil from the City of • Excluding exceptions spelled out in the policy, Roanoke to fund educational services for students in RCPS formerly received 40%of local tax revenues. grades preschool through 12 (excluding costs for Beginning with the 2024-25 budget year, RCPS will city services explained below). receive 40%of budgeted local tax revenues. If actual revenues exceed budget, RCPS must apply 24-25 Revenue Variance from Percentage to City Council for a share of that variance. Budget 23-24 Budget Variance • RCPS will only receive 40%of actual revenue in General Fund $250,035,534 $17,427,730 +7.5% the event that actual revenue is lower than Food Services Fund $11,807,252 -$391,913 -3.2% budget. In that case, RCPS must return a portion Grants Fund $32,090,165 of budgeted funds to help cover the shortfall. -$1,854,792 -5.5% Total All Funds $293,932,951 $15,181,025 +5.4% Out of the funds received from the City of Roanoke to fund public education annually, RCPS returns a portion of those funds to pay for expenses the city 2024-2025 Revenue Budget(All Funds) deems the responsibility of the schools. Budgeted amounts for 2024-25 include: 0% 2% • $11,833,528 for debt service 9% • $1,255,687 for school resource officers • $3,145,944 for the local share of Children's Services Act costs managed by the Department of Social Services for children receiving private day services In many other municipalities, school divisions do not pay these expenses because they are not 36% considered to be educational expenses. It is important to be aware of differences such as this when attempting to compare RCPS'education costs to other localities. ■Commonwealth of Virginia:$155.6M ■ City of Roanoke:$106.9M Capital Projects Othersources& Though school buildings are assets of the city and 1. Federal Government:$26.9M Charges:$4.4M reflect on the city's financial statements, RCPS is Athletics:$0.2M responsible for the maintenance and operation of those buildings. This is why the school division's balance sheet shows the organization in a negative net position of over$19 million. Eoa.IIo] eRecently completed or in-process projects include: new playgrounds, new roofs,additional i instructional space at James Breckinridge Middle and Morningside Elementary, doubling of Career P U BLIC • and Technical Education seat capacity and making Cit S C H O O L S them more accessible for William Fleming students with the opening of the Charles W. Day Technical Education Center(DAYTEC),and groundbreaking on a new Preston Park Elementary. We Are One #RCPSProud Roanoke City Public Schools Funding Capital Projects 2024-2025 Expenditure Budget Municipal Bonds:The city typically sells bonds 1% 2% annually and designates $5 million of those bond \a% proceeds for school projects. RCPS is responsible for paying the debt service on all of these borrowed funds that go toward school capital needs. allibbk*„. Federal Pandemic Relief Funding: Projects totaling $29.3 million were approved by the Virginia Department of Education to be funded out of Elementary and Secondary Schools Emergency 68% Relief(ESSER)funds. These included improved filtration on all school HVAC units,the renovation of the former Ruffner building to create DAYTEC, the addition at Breckinridge, and replacement or II Instruction II Transportation Athletics enhancement to HVAC units at 14 schools. Food Services ■ Debt Service . Capital Outlay General Fund: Following the City of Roanoke's ■ Administration,Attendance, Operations&Facilities example, RCPS established a Capital Projects Fund Health,&Technology in 2021-22 to enable the commitment of non-recurring funding to reduce the school As education is a"people"business,the bulk of RCPS division's reliance on debt financing to continue spending falls to instructional activities and to the upkeep and renewal of school facilities. personnel costs. RCPS is the second largest Particularly in the years of the COVID-19 pandemic employer in the City of Roanoke with 2,302 staff and when revenue estimates were extremely another 413 operations contract employees, conservative,the school division ended those years including bus drivers, nurses,food services staff,and with more revenue than expenditures and crossing guards.This is a total of 2,715 employees committed those funds to capital improvement. serving RCPS students and families. Funding Sources for Recent&Current Capital Projects Project City Debt RCPS Local ESSER Funding Virginia SCAP Funding Funding Grant Morningside ES $5,440,000 $208,000 $0 $0 Breckinridge MS $174,302 $2,325,000 $6,005,628 $0 Charles W. Day $1,600,000 $86,382 $15,500,000 $7,350,000 Technical Education Center William B. $0 $17,213,664 $0 $0 Robertson Administration Building Community $0 $3,000,000 $0 $0 Empowerment Center Preston Park ES $28,139,384 $6,012,301 $0 $10,138,315 TOTAL $33,753,686 $28,845,347 $21,505,628 $17,488,315 For more information, contact: Kathleen M. Jackson, MBA, SFO, Chief Financial Officer (540) 853-1347 I kajackson@rcps.info We Are One #RCPSProud • • Roanoke . * . CityPUBLIC • ` y SCHOOLS Project Update February 2025 Current Capacity& Projections The Future of Patrick Henry High School Functional Current Projected Total Projected H • igh S c h o o I s Capacity* Enrollment' Growth by 2050 Enrollment 1,674 2,050 125 2,175 in Roanoke City Public Schools 0111. William Fleming High School Functional Current Projected Total Projected Capacity* Enrollment Growth by 2050 Enrollment 1,649 1,950 125 2,075 Summary *Capacity data as of 6/20/24 Roanoke City Public Schools(RCPS) is exploring Current estimated enrollment based on VDOE data solutions to long-term capacity challenges at Patrick Henry and William Fleming High Schools, both Phase 2: High School Options Assessment currently operating over 21%of their functional • Option 1 (Jefferson Center):Limitations in site capacities.Projections indicate a combined overcapacity of 700 students,with an additional 250 design,structural constraints,and high costs students expected by 2050 due to projected growth. make it unsuitable for a magnet arts/innovation school.Additionally,maximum enrollment capacity In 2024,Spectrum Design completed a facilities of approx.360 students would not address feasibility study,which recommended prioritizing overcrowding. student capacity at both high schools.The second • Option 2(High School Expansion):Adding priority is to address several elementary schools that capacity for 450 students per school (approx. are physically inadequate in the long term.Most $50 million in today's dollars)addresses short- recently,RRMM Architects and Foresight Design term needs but limits scalability,would worsen Services completed an assessment of three options for traffic,and could push schools into higher athletic addressing overcrowding. divisions,increasing travel,costs,and challenges with athletic parity. • Option 3 (New Comprehensive/Magnet High "We are not simply solving the problems School):A third school for 1,450 students(approx. $150+million construction in today's dollars) of today, but the problems of tomorrow." would involve a longer timeline and higher costs, —Dr.Eli Jamison but offers a long-term solution with opportunities Chair,Roanoke City School Board for innovative programming and parity with current high schools. Recommendation for Next Steps RCPS recommends removing the Jefferson Center from • • Roanoke *-A. . CityPUE�L LS• SCHOO Next Steps: Further Exploration Cornprehensive & Planning would also focus on innovative programming to } P 9 9 ensure the new school complements existing offerings 1 Magnet High School without redundancy. Completion of this phase would allow RCPS to finalize its 00 recommendations,conceptual designs,a project schedule, and total cost estimates to guide the next phase of development. Based on the results of further exploration, RCPS could revisit Option 2 (Expansion of Existing High Schools). Summary Fast Facts Constructing a new,third high school provides a long-term solution that combines academic innovation with practical 0. Estimated Costs $150+million needs like equitable facilities and room for future growth. *Today's dollars.Does not include land acquisition RCPS seeks to create a modern learning environment that and staffing costs. reflects the division's commitment to inclusive, 0 student- focused education,while tackling overcrowding and Estimated Capacity 1,450 students planning for future enrollment increases. This would also keep the door open for the development of a dedicated magnet program,giving students unique opportunities to explore specialized fields.By adding a third Next Steps high school,RCPS can create a balanced system where each school offers focused career pathways.This approach • Site Selection Process: Identify and evaluate potential i ensures that all students have access to programs that match locations. their interests and goals,while strengthening the overall ▪ Demographic&Transportation Evaluation:Gather educational experience across the division. foundational data. Next steps would include identifying and evaluating • Target Enrollment:Plan for a combined comprehensive potential sites for the new school as part of the site selection and magnet high school for 1,450 students. process.At the same time,demographic and transportation ▪ Avoid Redundancy:Explore innovative programming studies would be conducted to ensure the selected location supports accessibility and aligns with future growth • Parity:Ensure athletic facilities and site amenities are on projections. par with existing high schools. • Deliverables: Recommended site,design concepts, schedule,and total project cost. February 11,2025 3/7/2025 the Roanoke• CityPUBLIC • SCHOOLS Promises Made, Promises Kept: Equity in Action Project Update • _• 4 r � ,T it i fn� ril ! ^ wait Ito y &NO We Are One#RCPSProud 1 About RCPS ..f,,ice 13,709 2,824 A � �~ Number of Total Staff Jam. Students (Preschool- Grade 12) 754 8,959 •Students Identified Students Living.n • 0111 as Gifted Households Identified as Economically Disadvantaged FAST FACTS Elementary Schools: 17 about Roanoke City Middle Schools: 5 Public Schools High Schools: 2 2,219 (2023-2024 School Year) 619 Students who are Number of Students Program Locations: 5 English Learners Experiencing Homelessness • Forest Park Academy • Governor's School for Science and Technology • Noel C.Taylor Learning Academy 2,212 722 • Roanoke Technical Education Center(ROTEC) Students Receiving Students in • Charles Day Center for Career and Technical Education(DAYTEC) Special Education Services Preschool 2 1 3/7/2025 , . , ,z,-9,......yF - llyir Isfr. .1 .. a.• ` .-*- '''VNI'4. • • rt.: ' ^-1.1!iiit •, 4, - .V- ,... - - ,,..4. zed ..• _.t._, riirs, .- --ai•77, ..,--,,;•...41 - -.14-• .4.-•-41 • —*a' ', :A. • ' : ,A,- ..`'"glitA ' ri ' . 4,-4-'re'Y., , •.s 4r.1.:: --`,,.' a,., . v; '.*A,44,4,d'. .. . r,...r' • .. 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CityPUBLIC LS• SCH OWL High School Options 0s .. 4 We Are One#RCPSProud 34 17 3/7/2025 Large High Schools - Academic Achievement "Moreover, size seems to matter 1. more for some students than others. . i Size is especially important in schools attended by the most disadvantaged 1 students. In schools enrolling large f, '"'' . A numbers of minority and low-income �� students, learning falls off sharply as the schools become larger." Valerie E. Lee 37 Impact on Athletics School Current Current VHSL Enrollment VHSL Class Enrollment(Est.) Class (3 High Schools) (3 High Schools) PHHS 2050 Class 6 1450 Class 4 WFHS 1950 Class 6 1450 Class 4 3rd HS - - 1450 Class 4 1 38 19 3/7/2025 Roanoke. >- . �,. .�, - _ , a PUBLIC LS• Ci}y SCHtOO ' fKN ., Thank You ! . ...„,. . „... 4 We Are One#RCPSProud 41 21 • No policy adopted by City Council existed until 2011. Prior to FY 1982-83, all revenue growth was shared by the city and school administrations on the basis of the personnel base percentage for each entity. This method required that any new revenue generated solely be either entity be shared with the other entity on a percentage basis. The personnel base percentage for each entity was calculated by dividing the total personnel base (cost of employee salaries and fringe benefits) for both entities by the individual personnel base for each entity. For example, in FY 1981-82, the personnel base percentages for each entity were 53.7% (city administration) and 46.3% (school administration). The total revenue increase of $4,322,645 for that year was shared by the city and school administrations based on these percentages. In FY 1982-83, a new formula was developed based on the following factors:. • . All local tax revenue growth would be shared by the city and school administrations based on the personnel base percentage method; and i • Any other new revenue generated solely by either entity would be retained by that entity. By using this new method in FY 1982-83, the Schools received $2,530,9,47 in new revenue compared to $1,331,689 had the previous revenue sharing formula been used, an increase of$1,199,258. In the fiscal years that followed, the Commonwealth of Virginia allocated (substantial new state funding to local school systems to increase teacher salaries, all of;which was retained by the schools. City administration employee salaries did not grow as rapidly as school administration salaries, and gradually the personnel base percentages for the city and school administrations shifted to the benefit of the schools. It became necessary to reevaluate the revenue sharing formula to determine if it was 'still serving its intended purpose of equitably allocating revenue growth to meet the needs of the city and schools. Based on this reevaluation, a modified formula was adopted based on the following factors: • :The local tax revenue base would be shared based on a fixed percentage for the city and schools administrations (percentages were calculated at the time of the funding modification and have remained constant); and • Any other new revenue generated solely by either entity would be retained by that entity. Since that time, the schools' share of growth in the local tax revenue base has been 36.42%. However, as new revenue sources have been added for dedicated expenditures, those revenues have been removed from the local tax revenue base that has been shared. For FY 2002-03, $6,674,340 in local taxes were not being shared School Funding Formula History.doc with the schools because they were dedicated to fund specific expenditures approved by City Council in the city administration portion of the budget. Examples of these specific expenditures include debt service for the Roanoke River flood reduction project, E911 telephone surcharge taxes used to fund the 911 center, cable television franchise taxes used to fund the local government access channel, and, most recently, transient lodging taxes and cigarette taxes used to fund an enhanced marketing effort by the Convention and Visitors Bureau and an expanded curb, gutter and sidewalk program. During 2007, a proposal was developed to revise the funding approach in a manner that would reduce its complexities and allow for visible consistency. Consideration was given to providing an additional $0.5 million each year with a goal of incrementing the annual funding above the current approach amount by $2.5 million over 5 years. At the 5 year mark, the approach would be reviewed. The importance of collaborative operating and capital budgeting was paramount. It was deemed beneficial for both entities to have a better understanding of each other's strategic goals and the plan to achieve those goals. The understanding would include both the funded and unfunded priorities in each entity's budget. The proposal was to establish an achievable goal for a significant increase in local funding for Schools as well as a better understanding the strategic operational and capital needs for both entities while jointly developing plans to achieve established goals. In April, 2011, a revision to the funding approach was again presented. The approach at the time was noted to be complex with numerous deductions and additions while serving as only a funding floor. The prior goal of increasing funding by $2.5 million had been exceeded by FY 2011. The goals of revising the approach again were to: • Provide sufficient funding for schools • Create a formula for use Without variation • Provide School Board flexibility in funding educational priorities • Simplify and improve transparency • Implement official policy for FY 2012 budget year • Provide a single allocation to Schools without a separate payment for debt • Increase School Board flexibility as to operating versus capital funding • Continued coordination of capital with easier budgeting for debt service • Declining debt service obligations accrue to School Board, not city Also implemented for FY 2012 and FY 2013 was a $0.02 increase in the Prepared Foods and Beverage Tax for an agreed upon 2 year term. The revenue generated (100%)was provided to the school division. The revenue generated slightly over$9 million over a 2 year period. School Funding Formula History.doc School Funding Methodology and Formula History Prior to FY 1982-1983 No Council-adopted policy existed until 2011. All revenue growth was shared by the city and school administrations on the basis of the personnel base percentage for each entity. This method required that any new revenue generated solely be either entity be shared with the other entity on a percentage basis. The personnel base percentage for each entity was calculated by dividing the total personnel base (cost of employee salaries and fringe benefits) for both entities by the individual personnel base for each entity. 1982-1983 In FY 1982-83, a new formula was developed based on the following factors: • All local tax revenue growth would • be shared by the city and school administrations based on the personnel base percentage method; and • Any other new revenue generated solely by either entity would be retained by that entity. 1983- In the fiscal years that followed, the Commonwealth of Virginia allocated substantial new state funding to local school systems to increase teacher salaries, all of which was retained by the schools. City administration employee salaries did not grow as rapidly as school - administration salaries, and gradually the personnel base percentages for the city and school administrations shifted to the benefit of the schools. It became necessary to reevaluate the revenue sharing formula to determine if it was still serving its intended purpose of equitably allocating revenue growth to meet the needs of the city and schools. Based on this reevaluation, a modified formula was adopted based on the School Funding Formula History.doc following factors: • The local tax revenue base would be shared based on a fixed percentage for the city and schools administrations (percentages were • calculated at the time of the funding modification and have remained constant); and • Any other new revenue generated solely by either entity would be retained by that entity. Schools' share of growth in the local tax revenue base was 36.42% During 2007 A proposal was developed to revise the funding approach in a manner that would reduce its complexities and allow for visible consistency. Consideration was • given to providing an additional $0.5 million each year with a goal of incrementing the annual funding above the current approach amount by$2.5 million over 5 years. At the 5 year mark, the approach would be reviewed. The importance of collaborative operating and capital budgeting was paramount. It was deemed beneficial for both entities to have a better understanding of each other's strategic goals and the plan to achieve those goals. The understanding would include both the funded and unfunded priorities in each entity's budget. The proposal was to establish an achievable goal for a significant increase in local funding for Schools as well as a better understanding the strategic operational and capital needs for both entities while jointly developing plans to achieve established goals. April, 2011 A revision to the funding approach was again presented. The approach at the time was noted to be complex with numerous deductions and additions while serving as only a funding floor. The prior goal of increasing funding by $2.5 million had School Funding Formula History.doc been exceeded by FY 2011. The goals of revising the approach again were to: • Provide sufficient funding for schools • Create a formula for use without variation • Provide School Board flexibility in funding educational priorities • Simplify and improve transparency • Implement official policy for FY 2012 budget year • Provide a single allocation to Schools without a separate payment for debt • Increase School Board flexibility as to operating versus capital funding • Continued coordination of capital with easier budgeting for debt service • Declining debt service obligations • accrue to School Board, not city May 9, 2011 Policy adopted by Roanoke City Council FY 2012 and.FY 2013 $0.02 increase in the Prepared Foods and Beverage Tax with 100% of revenue provided to the School Division. Slightly over $9 million generated over 2 year period. May 13, 2013 -Policy amended;to recognize an allowance for the deduction�of the,portion of.the Transient Occupancy Tax paid to Roanoke Valley Convention"and Visitors Bureau 11/8,of tax collected)and removal of the ., provision related to the$0.02 increase in- the Prepared Foods 8,'Beverage Tax 'effective 7/1/2012. May 12, 2014 - Policy amended to specify the date of distribution of funds from last business day of each month to the 15'h of each month or last business day prior to the 15'h of each month if the 15'h of the month is not a business day. May 9, 2016 Policy amended to recognize an allowance for the deduction of the portion`of the .- Transient Occupancy Tax'paid to Roanoke; Valley Convention and Visitors Bureau .(correction from.118 to 3/$'of tax':collected) .- School Funding Formula History.doc May 14,2018 Policy amended to recognize an allowance for the deduction of the portion of the Admissions Tax generated specifically for events held at the Berglund Center and Elmwood Park the Civic Facilities Fund. May 2021 Policy due for review CITY OF.ROANOKE �° , OFFICE OF THE MAYOR ./ "- ; 215 Church Avenue,S.W.,Suite 452 Roanoke,Virginia 24011-1536 Telephone: (540)853-2444 Fax:(540)853-1145 E-mail: MAYOR@ROANOKEVA.GOV JOSEPH L.COBB Mayor March 3, 2025 The Honorable Vice-Mayor McGuire and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor McGuire and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies can be found online at www.roanokeva.gov/citycouncil. Sincerely, (41€141a--Q-144----. Joseph L. Cobb Mayor JLC:ctw Office of the City Attorney ROANOKE March 3, 2025 Title: A communication from the City Attorney requesting that City Council convene in a Closed Meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community, pursuant to Section 2.2-3711 (A)(5), Code of Virginia (1950), as amended. Background: The City Attorney requests that City Council convene in a Closed Meeting to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community, pursuant to Section 2.2-3711 (A)(5), Code of Virginia (1950), as amended. Recommended Action: Timothy Spencer, City Attorney 4,00044, CITY OF ROANOKE i" David L. Collins OFFICE OF THE CITY ATTORNEY J Laura M. Carini I� � _' 464 MUNICIPAL BUILDING 215 CHURCH AVENUE,SW Deputy City Attorneys \ rfi ROANOKE,VIRGINIA 24011-1595 Jennifer Crook Braxton Timothy R. Spencer TELEPHONE 540-853-2431 Kimberly P. Beamer City Attorney FAX 540-853-1221 Lalita Brim-Poindexter EMAIL: timothy.spencer@roanokeva.gov Assistant City Attorneys March 3, 2025 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for closed meeting Dear Mayor Cobb and Council Members: This is to request that City Council convene a closed meeting pursuant to Sec. 2.2-3711.A.7, Code of Virginia, (1950), as amended, to consult with legal counsel regarding a certain legal matter requiring the provision of legal advice by the City Attorney and regarding actual litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. With kindest personal regards, I am Sincerely yours, T. thy . S cer Cit orney TRS/rry c: Valmarie H. Turner, City. Manager Cecelia McCoy, City Clerk ' _' *, - ` l i � 1 DAVENPORT f�~ % �� PUBLIC FINANCE .� ` \ 1 / '� i City of Roanoke, Virginia Budget & Capital Funding Strategies 111.P711111111 ,agaralf 1 ROANOKE March 3, 2025 Member NYSE I FINRA I SIPC Background 1111Wt; ROANOKE • Davenport & Company LLC ("Davenport") serves as an independent Financial Advisor to the city of Roanoke, Virginia (the "City"). • In our capacity as the City's Financial Advisor, Davenport has historically assisted the City with the following, among other services: — Multi-Year Debt and Capital Planning; — The New Money and Refinancing debt issuance process; — Financial Policy Implementation/Review and General Best Practices; — Interactions with Lending Institutions and the National Credit Rating Agencies; and — Comprehensive Financial Updates to City Staff and Council, as well as other City Stakeholders. • Davenport also routinely serves as a complement to City Staff in developing and analyzing the financial implications of decisions made on select budget matters and capital investments. • Outlined herein, is a series of considerations and potential strategies the City can consider while planning for the Fiscal Year ("FY") 2026 Budget. DAVENPORT leo PUBLIC FINANCE raig r1 ,'� . !� ,f l ! March 3,2025 1 /ChallengesConsiderations r g Key 7 ROANOKE 1. Over the last several years, the City has realized solid Assessed Value growth, which in turn has resulted in positive increases of recurring revenues. However, inflation has been particularly impactful with respect to the cost of capital projects; capital maintenance; and general compensation. 2. The City allocates 40% of its local tax revenue to Roanoke City Public Schools (the "Schools"). 3. City Staff recognizes that the overall compensation structure for City workers needs to be enhanced. This is an important priority in order to maintain and attract the best talent. As such, the FY 2026 Budget and future budgets will need to incorporate new, additional recurring revenues. 4. The City has identified significant deferred maintenance in certain areas of City facilities due to budgetary constraints and competing priorities. 5. Schools have identified long-term significant capital investment needs, including but not limited to a new high school that is in the $150 million range (in current dollars), and up to three (3) elementary schools. All told, while these are not immediate needs, they are nevertheless real investments that are on the horizon and would require a multi-year strategy in order to be successfully addressed. DAVENPORT ,FE PUBLIC FINANCE City of Roanoke,Virginia March 3,2025 2 Immediate Challenges for FY 2026 Bud et r g g 7 ROANOKF • The most recent FY will provide approximately $23 million in new recurring revenue to be used in FY 2026. However, there are already considerable identified expenditures that will effectively absorb these new revenues. Some of the identified expenditures include, but are not limited to: o 40% Allocation to Schools; o CSA; o Street Maintenance; o Salaries/Overtime/Benefits; and o Other Miscellaneous Items. • Effectively, the City has no material new/recurring revenues to address additional identified needs over and above increased operational costs. • Deferred Maintenance needs are immediate and significant, and will need to be addressed in the coming years. If funds are made available, the City can realistically address approximately $4 - 6 million annually. Items include but are not limited to: o HVAC (Air Handlers, Boilers, etc.); o Electrical Maintenance; and o Elevators. DAVENPORT ,® PUBLIC FINANCE City of Roanoke,Virginia March 3,2025 3 Immediate Challenges for FY 2026 Budget (cont.) � H g g RC)ANC)KE • Given the Multi-Year Capital Funding Strategy outlined last year, the City's total tax-supported debt service payment will require additional revenues. Thus, the City will need to identify new revenues for both the existing Multi-Year Capital Improvement Program as well as any additional needs such as deferred maintenance and major school infrastructure. • The City's Real Estate Tax rate has been constant for nearly a decade. Assessed values have grown significantly, and residents/taxpayers have been effectively paying more on average as their property values increased. • Revenues realized from Real Estate Tax are, by nature, 100% paid for by City residents and/or landowners of the City. — As a result, the City may want to look at other revenue sources away from the Real Estate Tax rate, which realizes funding, in part, from individuals and corporations that do not reside in Roanoke. DAVENPORT ,® PUBLIC FINANCE City of Roanoke,Virginia March 3,2025 4 Background on Multi-Year Capital FundingStrategy g P ROANOKE • In concert with the FY 2025 Budget process, Davenport developed and presented a Multi-Year Capital Funding Strategy for the City's Capital Improvement Program (details on the plan/issuance schedule are contained in the Appendix). The strategy incorporates a combination of Line of Credit/Note financings in concert with permanent financings in order to strategically finance on a "Just In-Time" basis. • As part of the first series of issuances for the Multi-Year Capital Funding Strategy, in FY 2025, the City successfully issued: 1. $57,510,000 General Obligation Bond Anticipation Note, Series 2024C, in order to provide the City with a "Just In- Time" financing facility that the City can use to draw down funds on an as-needed basis, in turn only paying for debt service on what is needed/drawn down; 2. $16,630,000 General Obligation Public Improvement Bonds, Series 2024B, for Schools, Fleet, and Stormwater Capital needs; and 3. $3,590,000 General Obligation Public Improvement Refunding Bonds, Series 2024C, to strategically restructure and lower the debt service impact in FY 2026. • The City's annual tax-supported debt service payment is expected to grow by roughly $7 million over the next 6 years. Absent the above strategy, the same capital funding requirements would have required upward of $11 million of additional revenue. Note:The City's Existing Tax-Supported Debt Profile is contained in the Appendix. DAVENPORT CM PUBLIC FINANCE PAK City of Roanoke,Virginia March 3,2025 5 Potential Strategies ROANOKE • The City's current Meals Tax rate is 5.5%. This compares favorably to many urban/suburban localities throughout the Commonwealth (as shown on the following page). • A 1% increase on the Meals Tax rate would contribute approximately $4 million in additional annual recurring revenue. • One benefit to Meals Tax is that a significant portion of the dollars that come in are as a result of non-Roanoke City residents. • A common strategy used across the commonwealth is to dedicate a portion of revenues from a specific source (e.g., 1% of Meals Tax) to a certain need (e.g., school capital, public safety, and deferred maintenance). • As previously mentioned, deferred maintenance needs are in the range of $4 - 6 million annually. Therefore, to fund up to $6 million of needs, the City will need to devise a funding program that strategically uses a combination of debt and cash funding. DAVENPORT ,® PUBLIC FINANCE: ag City of Roanoke,Virginia March 3,2025 6 Meals Tax Comparison 11/1."";ROANOKE Franklin County 4.0% Roanoke County 4.0% Williamsburg 5.0% Roanoke City 5.5% Virginia Beach 5.5% Town of Blacksburg 6.0% Lexington 6.0% Botetourt County 6.0% Salem 6.0% Town of Vinton 6.0% Danville 6.5% Lynchburg 6.5% Norfolk 6.5% Martinsville 7.0% Waynesboro 7.0% Staunton 7.0% Harrisonburg 7.0% Franklin City 7.0% Charlottesville 7.0% Town of Christiansburg 7.5% Richmond City 7.5% Bristol 10.0% 3.0% 4.0% 5.0% 6.0% 7.0% 8.0% Source:Locality Websites and Budgets. DAVENPORT Imo PUBLIC FINANCE jagCity of Roanoke,Virginia March 3,2025 7 Deferred Maintenance Funding Strategy � ROANOKE • Establish a 5-Year Drawdown Line of Credit in an amount up to $25 million. • This funding strategy does not take away any general fund dollars from the existing CIP, which is funded via the previously outlined Multi-Year Capital Funding Strategy. • A separate capital/debt reserve fund would be established to be specifically utilized for a specific purpose, i.e., deferred maintenance. • The following assumptions were taken into consideration: 1. The City receives additional annual recurring revenue in the amount of $4 million, which grows at 3% year-over-year. 2. Understanding that large maintenance needs take time and not all of them can be done at once, Davenport has assumed that the first year of full maintenance needs will be addressed in FY 2027 in the amount of $5.5 million. Currently, $2.5 million is assumed to be addressed in FY 2026. 3. The City uses the Drawdown Line of Credit in years 1-5 to fund immediate deferred maintenance needs, which in turn results in a buildup of dedicated reserves that will allow the City to fund future maintenance needs with cash. 4. Conservative estimate for interest earnings on the capital/debt reserve fund of 3%. DAVENPORT PUBLIC FINANCE �� City of Roanoke,Virginia March 3,2025 8 Deferred Maintenance FundingStrategyMr, ROANOKE A B C D E F G H I J Funded Additional Funds Drawn Debt Service(1/ Debt Service(2) Pay Go For Net Pay Down Line End Reserve Fiscal Year Maintenance Revenue* From LOC (LOC) (Permanent) Maintenance Surplus/(Deficit) of Credit(3) Balance(4) Needs FY 2026 $ 2,500,000 $ 4,000,000 $ 2,500,000 $ 112,500 $ - $ - $ 3,887,500 $ - $ 3,887,500 FY 2027 5,500,000 4,120,000 5,500,000 360,000 - - 3,760,000 - 7,764,125 FY 2028 5,500,000 4,243,600 5,500,000 607,500 - - 3,636,100 - 11,633,149 FY 2029 5,500,000 4,370,908 5,500,000 855,000 - - 3,515,908 - 15,498,051 FY 2030 5,500,000 4,502,035 5,500,000 1,102,500 - - 3,399,535 15,000,000 4,362,528 FY 2031 4,750,000 4,637,096 - - 915,252 4,750,000 (1,028,155) - 3,465,248 FY 2032 4,750,000 4,776,209 - - 915,252 4,750,000 (889,043) - 2,680,163 FY 2033 4,750,000 4,919,495 - - 915,252 4,750,000 (745,756) - 2,014,812 FY 2034 4,750,000 5,067,080 - - 915,252 4,750,000 (598,171) - 1,477,085 FY 2035 4,750,000 5,219,093 - - 915,252 4,750,000 (446,159) - 1,075,238 FY 2036 4,750,000 5,375,666 - - 915,252 4,750,000 (289,586) - 817,909 FY 2037 4,750,000 5,536,935 - - 915,252 4,750,000 (128,316) - 714,130 FY 2038 4,750,000 5,703,044 - - 915,252 4,750,000 37,792 - 773,346 FY 2039 4,750,000 5,874,135 - - 915,252 4,750,000 208,883 - 1,005,430 FY 2040 4,750,000 6,050,359 - - 915,252 4,750,000 385,107 - 1,420,700 FY 2041 4,750,000 6,231,870 - - 915,252 4,750,000 566,618 - 2,029,939 FY 2042 4,750,000 6,418,826 - - 915,252 4,750,000 753,574 - 2,844,411 FY 2043 4,750,000 6,611,391 - - 915,252 4,750,000 946,139 - 3,875,882 FY 2044 4,750,000 6,809,732 - - 915,252 4,750,000 1,144,481 - 5,136,639 FY 2045 4,750,000 7,014,024 - - 915,252 4,750,000 1,348,772 - 6,639,511 (1) Line of Credit Debt Service is based on the draw schedule provided in column D with a planning interest rate of 4.5%. (2) Permanent Financing Debt Service in the amount of$9.5 million occurs in FY 2031 over a 15-year term with a planning interest rate of 5%. (3) It is assumed that near final maturity,$15 million of the Line of Credit is paid down,resulting in$9.5 million outstanding that will be permanently financed as referenced in(2). (4) End Reserve Balance is grown at 3%year-over-year.The 3%growth is only applied to the prior year's balance and not the incoming surplus in the current fiscal year. *Additional Revenue is grown at 3%year-over-year. DAVENPORT ,® PUBLIC FINANCE City of Roanoke,Virginia March 3,2025 9 Advantages of Deferred Maintenance FundingStrategy g ROANOKE 1. The City will have immediate access to up to $25 million in order to fund deferred capital maintenance needs. 2. The City will only pay debt service on funds that are drawn down from the Line of Credit. 3. The $25 million Drawdown Line of Credit allows the City to build up a reserve and pay down approximately $15 million and term out the remaining roughly $10 million via permanent financing. 4. The natural growth of the $4 million of recurring revenues and reserve fund allows the City to cash fund future maintenance needs in the amount of $4.75 million every year going forward (i.e. beginning in FY 2031). This strategy is a combination of cash (equity) and strategic borrowing (debt), and does not require any existing General Fund revenues. DAVENPORT ® PUBLIC F , INANCE. City of Roanoke,Virginia March 3,2025 10 Schools Capital Funding g ROANOKE • Schools have identified a series of generational capital projects that are projected to be needed in the next five (5) to eight (8) years: 1. A high school in the range of $150 million (in today's dollars); and 2. Three (3) elementary schools that the total cost could be in the range of $150 million. • While not yet approved, the 1% local option sales tax could be an opportunity for the City to address the generational capital projects mentioned above, if approved by the State Legislature and Governor. • The 1% local option sales tax would be more than sufficient to take care of debt service with respect to the aforementioned school projects. • Additionally, this could create an opportunity for the City and Schools to discuss revisiting the local tax revenue allocation in five (5) to eight (8) years' time. • This, in turn, could free up future dollars currently planned for School Capital Debt Service to City Debt Service. Effectively, this would "reduce" future pressure(s) on the City's General Fund. DAVENPORT March 3,2025 11 PUBLIC FINANCE "' r, Timetable/Next Next Steps ri ROANOKE Date Action Budget Planning Work Session Monday, March 3 • Davenport to present Budget & Capital Funding Strategies. Monday, March 17 City Council Meeting • [Placeholder] Monday, March 24 Special Meeting • Recommended FY 2026 Budget presented to City Council. Monday, April 21 City Council Meeting • Public Hearings on Recommended Budget & Tax Rates. Monday, May 12 Special Meeting • City Council adopts Ordinances and Resolutions for FY 2026 Budget. After Monday, May 12 • Given the Adopted FY 2026 Budget, Davenport to potentially move forward with a deferred maintenance funding program. On/About • Execute the deferred maintenance funding program. Late July/Early August DAVENPORT �® PUBLIC FINANCE Mt` City of Roanoke,Virginia March 3,2025 12 grAliPZ ROANOKE �` � a r > i 'I �► as l /,Appendix @i'J �i- ,%• 1 §. :DAVENPORT .1119 PUBLIC FINANCE City of Roanoke.Virginia Vari,h (f25 1.; Multi-Year CIP FundingStrategy �� ROANOKE Multi Year CIP City of Roanoke 2025 - 2029 CIP (Provided by City Staff) Adopted Proposed FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Total City Tax-Supported Projects City-General Projects $16,416,000 $37,988,200 $20,853,100 $21,094,800 $16,966,750 $29,447,659 $142,766,509 Fleet 2,034,000 2,325,000 4,300,000 3,725,000 3,000,000 4,000,000 $19,384,000 Schools 12,855,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 $37,855,000 Civic Center 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 $9,000,000 Total City Tax-Supported Projects $32,805,000 $46,813,200 $31,653,100 $31,319,800 $26,466,750 $39,947,659 $209,005,509 Issuance Schedule (as refined) FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 Long-Term Funded Projects $ 12,855,000 $ 5,000,000 $ 62,404,200 $ 5,000,000 $ 49,947,900 $ 5,000,000 $ 49,414,409 Strategic Restructuring 3,635,000 Fleet 2,034,000 2,325,000 4,300,000 3,725,000 3,000,000 4,000,000 Line of Credit(l) [ 57,404,200 1 L 44,947,900 1 49,414,409 / I Line of Credit to Fund the FY 2024 Line of Credit to Fund the FY 2026 Line of Credit to Fund the FY 2028& & FY 2025 Long Term Projects & FY 2027 Long Term Projects FY 2029 Long Term Projects (1) Half of the Funds available are drawn down at closing and the other half one year after closing. Note:While not reflected in the table,there is a recurring annual Stormwater Issuance of$3 million in concert with the City Tax-Supported Projects Issuances shown above. DAVENPORT PUBLIL FINANCE C ��� ity_1-Pn,u101'''.\''';Pl'Iri March 3,2025 14 ExistingTax-Supported Debt Profile _7 pp ROANOKF Total Tax Supported Debt(1&2) 1. City Tax Supported Debt 2. School Tax Supported Debt FY Principal Interest Total FY Principal Interest Total FY Principal Interest Total 2025 $18,314,682 $10,069,592 $28,384,274 2025 $10,024,048 $6,545,113 $16,569,162 2025 $8,290,634 $3,524,478 $11,815,112 2026 19,535,255 10,453,052 29,988,306 2026 9,842,247 6,835,050 16,677,298 2026 9,693,007 3,618,001 13,311,009 2027 17,959,446 8,597,040 26,556,486 2027 9,052,639 5,381,195 14,433,834 2027 8,906,807 3,215,845 12,122,652 2028 17,539,583 6,839,831 24,379,413 2028 9,107,427 3,957,744 13,065,171 2028 8,432,155 2,882,087 11,314,242 2029 17,371,285 5,713,631 23,084,916 2029 9,029,921 3,124,931 12,154,851 2029 8,341,365 2,588,700 10,930,065 2030 16,350,942 5,090,672 21,441,615 2030 8,785,785 2,786,703 11,572,487 2030 7,565,158 2,303,970 9,869,127 2031 16,344,785 4,496,010 20,840,795 2031 8,719,252 2,457,368 11,176,621 2031 7,625,533 2,038,642 9,664,174 2032 15,786,425 3,917,766 19,704,192 2032 8,172,973 2,139,905 10,312,877 2032 7,613,453 1,777,862 9,391,314 2033 15,009,522 3,338,439 18,347,961 2033 7,708,387 1,830,788 9,539,175 2033 7,301,135 1,507,651 8,808,786 2034 13,734,437 2,846,216 16,580,653 2034 7,777,802 1,575,654 9,353,455 2034 5,956,635 1,270,562 7,227,197 2035 12,905,178 2,401,082 15,306,260 2035 7,026,813 1,318,370 8,345,183 2035 5,878,365 1,082,712 6,961,077 2036 10,115,053 1,992,164 12,107,217 2036 6,200,738 1,085,469 7,286,207 2036 3,914,315 906,695 4,821,010 2037 8,996,621 1,665,186 10,661,807 2037 5,572,306 893,643 6,465,949 2037 3,424,315 771,543 4,195,858 2038 7,583,234 1,371,011 8,954,245 2038 4,453,919 720,513 5,174,432 2038 3,129,315 650,498 3,779,813 2039 7,634,891 1,129,461 8,764,352 2039 4,475,576 587,900 5,063,476 2039 3,159,315 541,561 3,700,876 2040 7,681,594 891,847 8,573,441 2040 4,487,279 457,848 4,945,127 2040 3,194,315 433,999 3,628,314 2041 7,718,345 654,335 8,372,680 2041 4,494,030 326,323 4,820,353 2041 3,224,315 328,012 3,552,327 2042 6,450,000 419,000 6,869,000 2042 3,830,000 194,650 4,024,650 2042 2,620,000 224,350 2,844,350 2043 3,670,000 218,488 3,888,488 2043 1,800,000 81,263 1,881,263 2043 1,870,000 137,225 2,007,225 2044 3.015.000 96.375 3.111.375 2044 1,345.000 27.375 1.372.375 2044 1.670.000 69.000 1.739.000 Total $243,716,279 $72,201,197 $315,917,476 Total $131,906,142 $42,327,805 $174,233,947 Total $111,810,137 $29,873,392 $141,683,529 Note:The City's Existing Tax-Supported Debt Profile shown above excludes Fleet Debt. 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Version 01.01.25 GB/KL/DR DAVENPORT PUBLIC FINANCE City of Roanoke,Virginia March 3,2025 16 City of Roanoke FY20252026 BUDGET BRIEFING Capital Improvement Program (CIP) March 3, 202to f---(( In (fi ROANOKE Agenda Briefing Capital Improvement Program (CIP) L Current Projects Proposed FY2026-2030 Projects Additional Capital Needs 2 Capital Improvement Program (CIP) W.71; ROANOKE 3 Overview • CIP is a 5-year plan for capital investments; onlythe current year is in the proposed budget. • CIP projects encompass high-cost items such as bridges, streets, buildings, parks and recreation amenities, technology,ogy' equipment replacement,, etc. they are funded through long- term debt, cash , and grants. • The City Council endorses the 5-year CIP and separately approves relatedp y bond funding . 4 Self-Imposed Debt Limits • Tax-supported general obligation debt service will not exceed 10% of General Fund (City and Schools) expenditures. • Net tax-supported debt as a percentage of assessed value of real estate, personal property and public service corporations will not exceed 4%. ■ Debt will be structured in a manner that 60% or more of the aggregate outstanding tax-supported debt will be retired within ten years. 5 Current CIP Projects Pr7 ROANOKE 6 Sample of Current Projects ■ Wasena Bridge Replacement — Active ■ Washington Park Pool — Active ■ Traffic Signal Modernization — Active ■ Eureka Park Recreation Center (ARPA) — Active ■ Financial System — Complete ■ Commonwealth Attorney Office expansion — Complete ■ Magistrate Office expansion — Complete ■ Tinker Creek Greenway Trail Phase II — Complete ■ Public Work Service Center (PWSC) Renovation — Complete ■ Washington Park Site Amenities — Planning ■ PWSC Wash House and Refueling Center — Planning j.j) Proposed CIP Projects FY2026-2030 1111"", ROANOKE General Fund — Project Categories Project Category FY2026 Cost FY2027-FY2030 Cost Total Cost School Improvements $ 5,000,000 $ 20,000,000 $ 25,000,000 Fire Facility Master Plan—Station#2 - 8,450,000 8,450,000 Library Master Plan—Belmont Expansion - 7,300,000 7,300,000 Passenger Rail Station 1,865,000 - 1,865,000 Public Works Service Center - 1,500,000 1,500,000 Parks & Recreation Master Plan 750,000 28,000,000 28,750,000 Bridge Renovation/Replacement 16,550,000 16,248,594 32,798,594 Curb, Gutter, & Sidewalk Program 2,500,000 10,000,000 12,500,000 Streetscape Projects 500,000 2,000,000 2,500,000 Street Improvement Programs 3,441,698 6,415,835 9,857,533 Street Paving Program 6,000,000 20,000,000 26,000,000 Traffic Signal Modernization 750,000 3,000,000 3,750,000 HVAC/Structural/ Roof Replacements 2,570,000 6,100,000 8,670,000 Fleet Replacement 4,608,000 15,957,000 20,565,000 Technology Improvements 925,000 2,680,000 3,605,000 Total General Fund $ 45,459,698 $ 147,651,429 $ 19301,127 Enterprise Funds - Project Categories Project Category FY2026 Cost FY2027- FY2030 Cost Total Cost Stormwater Fund $ 3,500,000 $ 14,750,000 $ 18,250,000 Berglund Center Fund 1,500,000 6,000,000 7,500,000 Parking Fund 450,000 900,000 1,350,000 Total Enterprise Funds $ 5,450,000 $ 21,650,000 $ 27,100,000 10 Planning - FY2030 Project Category FY2030 Bond FY2030 Cash FY2030 Grants FY2030 Total School Improvements $ 5,000,000 $ - $ - $ 5,000,000 Curb, Gutter, & Sidewalk Program 2,500,000 - - 2,500,000 Streetscape Projects 500,000 - - 500,000 Street Paving Program 1 ,000,000 4,000,000 - 5,000,000 Traffic Signal Modernization 750,000 - - 750,000 Total General Fund $ 9,750,000 $ 4,000,000 $ - $ 13,750,000 Stormwater Fund 3,000,000 750,000 - 3,750,000 Berglund Center Fund 1 ,500,000 - - 1 ,500,000 Total Enterprise Funds $ 4,500,000 $ 750,000 $ - $ 5,250,000 11 Additi onal Ca pit al N eeds ROANOKE 12 High PriorityCapital Needs Project Description Cost Fire Station #8 Replacement (Crystal Spring) $ 12,500,000 Adult Detention Center Improvements *** Undetermined Parks and Recreation HQ - Richardson Wayland 7,000,000 Campbell Avenue Streetlights 1 ,500,000 Elevator Replacements *** 4,300,000 HVAC/Mechanical and Electrical *** 20,600,000 Planning - Permit System *** 1,500,000 Blue Hills Condo E911 Center *** 3,500,000 Fire Drill Tower *** 690,824 RCIT Site 8 *** 2,500,000 Data Center *** 1 ,500,00 0 Fleet Undetermined *** Represents a project the City needs to program within the Capital Improvement Plan. 13 Medium PriorityCapitalNeeds Project Description Cost Preston Park Recreation Center $ 16,854,500 Main Library Renovation 15,000,000 Jefferson Center Renovation 8,000,000 Courthouse (23 Gen. District - 2nd Floor) 8,000,000 Prospect Road Greenway Bridge 4,500,000 Public Works Service Center 2,276,876 Fire Station #6 (Jamison) Expansion 1 ,500,000 Fire Station #1 Admin Expansion 1 ,300,000 Market Building Renovations 4,875,000 14 Low Priority Capital Needs Project Description Cost Fire Training Facility $ 6,000,000 Raleigh Court Library Renovation 2,500,000 Melrose Avenue over Peters Creek Replacement 7,250,000 Grandin Court Recreation Center - full renovation 2,500,000 City Clerk Office Renovation 1 ,000,000 15 ,//' Thank You ROANOKE . o 7:644 ' ;411. � CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 ' Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA T.WEBB,CMC E-mail: clerk@roanokeva.gov Deputy City Clerk CECELIA F.MCCOY,CMC City Clerk RUTH VISUETE-PEREZ Assistant Deputy City Clerk March 3, 2025 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Cobb and Members of Council: This is to advise that Christopher T. Link has tendered his resignation as a member of the Building and Fire Code Board of Appeals, effective immediately. Sincerely, Cecelia F. McCoy, CMC City Clerk Cecelia Webb From: Ruth Visuete Perez Sent: Friday, February 14, 2025 3:38 PM To: Cecelia Webb Subject: FW: [EXTERNAL] Resignation, Buillding and Fire Code Board of Appeals Best regards, Ruth Visuete Perez Assistant Deputy City Clerk City Clerk's Office 215 Church Avenue, S.W. Suite 456 Roanoke,Virginia 24011 540-853-2541 ruth.visueteperez@roanokeva.gov From:Christopher Link<christophertlink@yahoo.com> Sent: Friday, February 14,2025 2:16 PM To: Ruth Visuete Perez<ruth.visueteperez@roanokeva.gov> Subject: [EXTERNAL]Resignation, Buillding and Fire Code Board of Appeals CAUTION:This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Ms. Perez, With my recent appointment to the Board of Trustees for Roanoke City Schools, I understand I must tender my resignation to the Building and Fire Code Board of Appeals, effective immediately. It has been my pleasure to serve the City of Roanoke in this capacity, and would look forward to doing so again in the future. Best regards, Christopher T. Link, PE i CITY OF ROANOKE A , OFFICE OF THE CITY CLERK tit215 Church Avenue,S.W. Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC E-mail: clerk@roanokeva.gov Deputy City Clerk City Clerk RUTH VISUETE-PEREZ Assistant Deputy City Clerk March 3, 2025 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Cobb and Members of Council: This is to advise that Kevin Berry has tendered his resignation as a member of the City Planning Commission, effective March 31, 2025. Sincerely, Cecelia F. McCoy, CMC City Clerk All the best, Katharine Katharine Gray,AIA,AICP, Leed AP Principal Planner Planning Building&Development City of Roanoke 215 Church Avenue SW, Room 166 Roanoke VA 24011 Phone: 540.853.1502 E-mail: katharine.gray@roanokeva.gov From: Kevin Berry<kevinberryroa@gmail.com> Sent: Monday,January 6, 2025 9:12 PM To: Katharine Gray<Katharine.Gray@RoanokeVa.gov> Subject: [EXTERNAL] Attendance/residency You don't often get email from kevinberryroa(&,gmail.com. Learn why this is important CAUTION:This email originated from outside your organization. Exercise caution when opening attachments or on clicking links from unknown senders. Hey Katharine, I am reaching out because I see that Toye is one of the new Commissioners (at least he responded on the attendance query). Does this mean I am not needed for the next meeting? If I am needed, have you heard from the city attorney's office if I am qualified to serve? I know you said you'd reach out if I'm not,but I just want to make sure I am good to go. I would hate to jeopardize a vote due to my residency. Thanks! Best, Kevin Berry 3 i Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Evelyn W. Powers, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as an Interim Council Member of the Council of the City of Roanoke, Virginia, to fill the unexpired term of office of Joseph L. Cobb, ending December 31, 2026, according to the best of my ability. So help me God. tbi 01.CUM EVE YN W. POWERS The foregoing oath of office was taken, sworn to, and subscribed before me by Evelyn W. Powers, this 18th day of February 2025. I Judg o the enty-Third Judicial Circuit Oiii Franklin,Plaza,Suite 333 , Roanoke,VA 24oii ROANOKE 540-343-1550 REGIONAL roanoke.org impPARTNERSHIP January 30,2025 Ms. Susie McCoy City Clerk. Roanoke City Council 215 Church Ave,SW,Rm 456 Roanoke,VA- 24011 Dear Ms. McCoy: I am writing to request that John.Hull be included on the March 3,2025,Roanoke City Council agenda at 2:00 pm.: As is customary,Mr.Hull will present an annual update to the Council on the activities of the Roanoke Regional Partnership and Pete Eshelman, senior director of creative solutions will attend with John to answer any questions that council members may have for them. The presentation(in PowerPoint presentation)will take approximately 10 minutes, and an electronic copy along with two hard copies will be forwarded to Cecelia Webb in the Clerk's office. If you have any questions,or need any additional information,please contact me at 540.343.`1578. Sincerely, Lisa A. Link Director of Operation Cc: Cecelia Webb .„. ..,.• ,„•-4-4 .....:W. ,....1 -- ,:'11."`.•• .1 -••"1.- „...,..,":-1•..j-i•,:.•;.:,-..r.c.-:•-:7,1911.i.,'•.'. ' R 0 AN ak E ...-'.... ....„_, ,„.,.. ... ... L...... . ....,,„... ....,. ,... . ..„,.. ,, ,, . .e .,.,,,.... „, ..;,.P. . , , .. IF• _., .+N. _,`";111111r aPT . If.. A ; . • '......: ,_. ..'._....---_.. • ,- r , 7, -'•. ,. ..,. .:»... . .: If .:: 1 ''`.. , ,,,' 'N. WOW-"'„,• Win - - i••1.4.•.2 ........---- -____ .-I-Li ri-144,1 , --- ,,,- . _ , . -,,-, - .....,...._,.....- PI 111:II :Fl I I NI 117 I Fr 111: ' . ., g a. •.-----"' -.4---_::.----- . . . ..,.. . , . . T. u iiiik / _ .., _ . , . , 3.. . . ...,...„. ... ., , . 1', . I 11 - • N ,. 10°. '....: , • . ,---^qt %.*:,', I_ , , ...,.., Ue•' „. : , •.. 11 ,.•'-''''/' ial. ,. . • -11 • ''' ''IA,d,:it,,„ l i g. i' -4-4 i ilk -4 , ...........42.2A.N ...go •,.,t - ,-,4e-rn,',,,,,3i,-.,,.0f., , . . • , -,--4,.,,..:. ' — ,.•_. •••" . , 11i. , . ,.. ,—.................... - kI . rI, ,1 , N M e . , . . i' .----.., .-.- - ' .r • - • ' . . , .......-- , I i ., , ,...- . i . • t , i . ROANOKE REGIONAL PARTNERSHIP II Quick Facts Established Public Private $ 1 . 6 million 1983 Partnership budget 9 employees 33- member 17- member board executive Fouow us: 7I [i roanoke.o.8 RONOKE ;4111ball REGIONAL 111PPARTNERSHIP ROANOKE E111 OUTSIDE 111GET2KNOW ro O K E FOUNDATION .`..o..� ROANOKE REGIONAL PARTNERSHIP 4 WEST VIRGINIA -.____-__. 81 .i 64 ALL _ / Covington rs �. til .t t3UIETOUR' ,4' �`a Roanoke ,..( Salem„-.__._ I ' ROANOKE VIRGINIA V-1raY JAM?NT " ,x ) —81 _ Vi ntor FRANKLIN ri 77 - C J FOLLOW US: If gi roanoke.org ROANOKE REGIONAL PARTNERSHIP Four Strategic Priorities Economic Growth Talent Attraction Commercial Real Estate & Innovation & Workforce Development & Infrastructure 4 M 1 Same mu .6.-- o t w V pa NsI►N"f rot i 411 _ t FOLLOW US: tI II roanoke.org b,) ,. BUS I N ESS ,u,... ' - - ' ' : rVED:0,'. 1' I N QU I RI ES i,,,, ,, , —a. Fiw � % ... f , , . A PARTNERSHIP I CESS 4 mar el ., ITir )16,x PM 411. e , v,0 el Oro- ; e•il 4.k A NEW RECORD ..F" . A IHN 0 UNCED EMP0YME1?C I A' IIVII AIL I=110C amazon --- ---..-SHREW f_"; ES 4,. 1 4 0 t:‘ , Universal _ _ (6v goodwill ts..•*• .- CftEA INO: • ROANOKE MID - CYCLE RESULTS ' t'' RP. THRIVE Economic Impact Investment Employment rn:; O 0 O 300 M 0 77 n C / / % . Mc E8 'Do o N _ $493.5 Million E oc _ E E Capital Investment 0 141% 2,300 Jobs • g. • ICI �i `"x' � '"`�3Fr .aY woo."' 7 ,!�� da5'I "'I '1•4�'1" := D A a $ 265 ;a; -Ark i EC o Rd o _MC TWO LEADING SECTORS: M IL MANUFACTURING — - `* ! t MIN IIIIMITE s �r ,, 0.4lahmil e' .r s h� EMPLOYMENT GROWTH EADING THE WAY ROANOKE MOM NORTHERN REGION 22 VA USA f ,1/4, , ,,. • 1. .• ,. . 74 ........ , • ' Cyr r 1 . ......' 0 . ., . . . , .. . , . . .. . THE ROANOKE REGION ACCOUNTED FOR L. „. , ,,..,. . „...,„ 1 I OF viRGININs MANUFACTURING GROWTH ._ .„. ......... .. .._.. T.,,. . 1 T *FROM 2019-2023 STEALING SCREEN TIME THREE VIDEOS. EIGHT LOCALITIES. ONE POWERFUL STORY. BUSINESS INVESTMENT INNOVATION TALENT ATTRACTION/ LIVABILITY 41111PIL ,,,- _ 1110 *-- - . ------------- ._ 4 It 41611.111.11101 1, , i . --, ' - I . ... I ' ,V- ' -a'k• „.., s .. 1-r— , -r, - /--- „if,V ' 4 16/ 1 I ROANOKE WHY THE DOING SITE RESEARCH REGi niuvuv IONAL ROANOKE REGION BUSINESS SELECI1ON A DATA eA`'':t,,4 t' Y✓ems .t--.. ROANOKE.ORG • Launched Feb. 2024 We make life, business, talent • Users jumped 156% attraction, and innovation easy. • Site features: O New video and photography c Updated site selection tool .,. c Easier navigation Clean, modern look GET2KNOW 'LUI N 0 K E Why•Noke Jobs Events News Where to live To y GET2KNOWNOKE.COM Illtr _ • Launched Aug. 2024 • Big-City Amenities, Users jumped 500% from previous year g y ._ • Site features: Neighborly Charm . , :.=u New neighborhood-finder tool i 7R TheRoanakeRegionrsthelargestmehointhewesternhalfoi j =,� 'M' New talent portal to connect people and employers Virginia.More Thant million people in an I hour radius means we '� i °+r". " jobs board have big`Ity,andworiesk Wth cultural anhom`erlcearts, t52dmm0' - Guides and resources for new residents and ob seekers r culture,retail,and work.With a median horse price at$299,950(16'M> ��yisi `-' J ""4 below the national average),your dream home just became a reality. KW ' �. New videos and photography •r ._, —'""" ' ,'; Playful, colorful design ALL 33 ON THE ROANOKE REGION TO126300 WEBSITEVISITORS en� W �� 132, 550 ME SOCIAL .> C31.` FOLLOWING W W EMAIL _ - 36,272 CONTACTS r. BRAND BUILDING EVENTS 16 V f • - a ? 58 I M► '"�. y y S•il r \_\ • a 1 _ n ' ` _ t t .+ r ears ^-�r=MOMI' t _ a 669 r, ar � O O ATTENDEES COUNTRIES 4STATES r D O Z t4.6925E) REINVESTED INTO THE OUTDOORS ECONOMIC IMPACT _Air'-*.ravx ,. ., Ip) E Project OUTSIDE <i ROANOKE OUTSIDE FOUNDATICiN. . .. ..„.,... ...„.. E .,.......4 .4..... • ,. .._,,.., IN 2024: , ii... GD 2E11( 9 ..... „....,, .„..., , ,.. iwo . funded . it• - projects « • ._. ...,- LIFETIME: -- ....;0.--......,...-7•-- ..,,,. - '''',,, , • ;" z , • . . • .... , a .11144 :,,,t' •-'" Z.:',..1,:""t ' 14. 33 , .t.... t ..., , , .. , ..4,,,,., . - I -'..';',Ar D _ 776K .... ,, total funding total projects WELCOME HOME IN MIGRATION TOTALS 2000 NET IN-MIGRATION IN 2024, ACCORDING TO MOODY'S 1500 ANALYTICS, IS PROJECTED TO BE NEARLY THREE TIMES loon (267o ) THAT OF 2020, UNDERSCORING THE REGION'S GROWING APPEAL 500 TO NEW RESIDENTS. Sources: IRS (TOP), 2022, Census Bureau, Moody's Analytics 0 2020 2021 2022 2023 2024 *.,,,,, TALEA D AssADo Ds I I. �. - • .. AMBASS- W.. , .., - : ,,,,, .., . _ : -, .. , _ O ,,v;' -# x it ..,..t,Aft 14i1 4 ill,. 2, 0 ADORS u111 s , >: ' ' t �. o"' •S X: 5 POP-UP - . EVENTS 3; • met with recruits from regional • made appearances on news media companies and in marketing materials • starred in the STS Group • created social media content on recruitment video our behalf • provided VEDP testimonials CREATE INNOVATIVE SOLUTIONS AROUND HOW EMPLOYERS AND TALENTsu _v___v_ ,..... V ,, . -0:.°N • & � EDUCATION INSTITUTIONS " ' '" ^ COLLABORATE TO DEVELOP "'� FUTURE TALENT , , `' a 11 r 11$ 2 0 ATTENDEES i ,� A / 41% 11 FROM THE I PRIVATE SECTOR I isiTERNS ..,... �� a .. ..... C hryy!'4 I THE PARTNERSHIP HOSTED : „.:Aiiii.:.,,..:.I���= i , ,, ,�KK ,. fv .' i ppNOict' it•-: , . ,, -11,' ...• • /rep , V INTERNS IN 2024 � ''` ,, r , Rr e WE'RE A SMALL OFFICE OF NINE, ) It K," 30 IF WE CAN DO IT, YOU CAN, TOO. 4 � r, P 4 ,,,,, AR D • ______, ,.... ,.., ._............. , . , ... , .. _ 7;,,:- ,..e. -, ' gimilligljt------------------- ,.., +ti,� :-��h air.r,� .. �.. �::.. �' „L, �� `:� �•' .:." 4t.• G ET 0 N BO Of:'. ' '.-''' ,L -, ,. A k.'e .• . a` I ' e P77 . w - , .., ..„.. p. ill yg�`�i{z ., he ( �1ll, ► -:v-k., ...... • r yet ,`� ^ *'a yigF •� �..1 f• }`lds.! .8. , • ^a J -{ ;a ' + t. 'i ;'''' .. \i • 41111 i 4/44 3 3 _ - fe .,,,..,, „ , 4 1— 43%, GOAL IS TO GET CL 0 li2 INCREASE OVER 2023 100 PARTICIPANTS a (SIGN YOUR FOLKS UP!) S I R E R _.... • .. ... .. .... wn ... .• .. . ., . •• .. _ .. . _. .. . .. • . . . .. ______ ., , ,,•„„.„4 . , .. _•_,_ .... • • • • .l • -• E . I ate...... . v sw wi . . A . E 0- G4 E T Hs E...,„.„,„„, +P S s .. ' r r . � . "� -.- � �tlN!^`# •"'..�R l6 ,� -' •.fit + • o? fttrYouI .4,T H , ..... . *L._ , • . ......„ * , . . , • ......„.,..... „...,..._ , t iii, :.r.s. ....41. .....*"..."-:'" . 141 latZt itojt Ma « - 4 a ` a i% JO ,. tl - lik tt ,, 4 , iip ROANOKEiiiii r / REGIONAL 0` * , � ",: y;.. , ,; IMP .. .. PARTNERSHIP � : IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of March 2025. No. 43153-030325. AN ORDNANCE authorizing the acceptance of the updated FY2023 State of Good Repair ("SGR") Grant from the Virginia Department of Transportation ("VDOT") for the ADA Ramp Improvements in Downtown Roanoke; authorizing the City Manager or designee to execute, and file such additional documents on behalf of the City in connection with such funds; and dispensing with the second reading of this Ordinance by title. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager or designee is hereby authorized on behalf of the City of Roanoke to accept the updated VDOT FY2023 SGR Grant in the increased amount of$577,140, which funds are to be used for the ADA Ramp installations along Campbell Avenue, S.E. from Williamson Road, S.E. to Franklin Road, S.W., all of which is more particularly described in the City Manager's Report dated March 3, 2025. 2. The City Manager or designee is hereby authorized to execute for and on behalf of the City, any requisite documents pertaining to the City's acceptance of the funds, such documents to be approved as to form by the City Attorney. 3. The City Manager or designee is hereby authorized to take such further actions and execute all documents as may be necessary to implement and administer such funds, including executing the updated VDOT Standard Project Administration Agreement, consistent with the terms of this Ordinance, with any such documents being approved as to form by the City Attorney. 4. The following sections of the 2024-2025 Capital Projects Fund Appropriations be, and the same are hereby amended and reordained to read and provide as follows: Appropriations: Construction—ADA Ramps 308-4120-0000-69065-300154 $ 39,640 Revenues: VDOT—State Revenues 308-4120-0000-40122-300154 $ 39,640 5. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ;. _: ti tulf.:11) ,..J.,_:.- City Clerk. _ - _(~` • --- ..- City Manager's Report Submitted by: Ross Campbell,.PE, Director Department of Public Works ROAN O KE March 3, 2025 Title: Revision of FY2023 VDOT State of Good Repair Grant Award for ADA Ramp Improvements in Downtown Roanoke. Background: In 2014, the General Assembly passed legislation allowing municipalities to allocate a portion of the reconstruction and paving funds previously designated only for interstate and state- maintained primary roads to State primary routes maintained by municipalities. This annual State of Good Repair (SGR) grant program requires localities to apply for funding based on eligibility determined by VDOT's pavement condition assessment. Segments in the City of Roanoke, such as Route 11., Route 117, and Route 460, may be eligible depending on VDOT's assessment.If awarded, VDOT fully administers the repaving project,and no local match is required for SGR grants. Considerations: In FY2023, the City of Roanoke applied for SGR funding and was awarded funding for the eligible segment of Route 11 along Campbell Ave from Williamson Rd SE to the 100 block of Campbell Ave SW. The original grant agreement was funded at $537,500. The project's low'bid in November 2024 was $535,140. Additionally, reimbursable expenses of $22,000 for design and VDOT oversight fees of$20,000 have been incurred, resulting in a shortfall for the construction costs $39,640. As a result, City staff requested additional funding from VDOT in November 2024, which was approved. This agreement revision reflects the updated project allocation. Account Information: SGR23LP ADA Ramps— Revenue Account: 308-4120-0000-49162-300154 SGR23LP ADA Ramps— Expense Account: 308-4120-0000-69065-300154 Recommended Action: • Accept the updated SGR grant award for the locally administered ADA ramp installations along.Campbell Ave from Williamson Rd SE to Franklin Rd SW, increasing the original value of$537,500 to a new value of$577,140. • Authorize the City Manager to execute the updated VDOT Standard Project Administration Agreement, which has been reviewed and approved by the City Attorney. • Authorize the City Manager, or designee, to take any necessary actions and execute additional documents to obtain, accept, implement, administer, and use these funds. . Valmarie Turner, City Manager IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of March 2025. No. 43154-030325. A RESOLUTION re-establishing membership of the Community Policy and Management Team, formerly known as the Roanoke Interagency Council. RECITALS: WHEREAS, by Resolution No. 31301- 011193, dated January 11, 1993, this Council established the Community Policy and Management Team ("Team") for the City of Roanoke pursuant to the Children's Services Act for At-Risk Youth and Families ("CSA"), such team then being known as the Roanoke Interagency Council, in compliance with Sections 2.2-5204 and 2.2- 5205 of the Code of Virginia(1950), as amended; WHEREAS, Resolution No. 31301- 011193 was subsequently amended by Resolution Nos. 34775- 050100, 35101- 101600, 36777- 071904, and 38795-101810; and WHEREAS, the City desires to re-establish the Team to reflect changes in Team membership, in compliance with Sections 2.2-5204 and 2.2-5205 of the Code of Virginia(1950), as amended,by adding a local law enforcement official to the Team. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Council of the City of Roanoke hereby re-establishes the membership of the Community Policy and Management Team, effective March 3, 2025, such membership to be comprised of persons holding the positions stated below as follows: a. An elected or appointed local government representative. b. The agency head or their designee for the Community Service Board established pursuant to Section 37.2-501 of the Code of Virginia (1950), as amended. c. The agency head or their designee for the Juvenile Court Service Unit. d. The agency head or their designee for the Roanoke Department of Health. e. The agency head or their designee for the Department of Social Services. f. The agency head or their designee for the Roanoke City Public Schools. g. A private provider of children' s or family services. h. A parent representative. i. A local law enforcement official. 2. A maximum of two alternates shall be appointed to the Team for each member agency. Such alternates shall be authorized to serve when the agency head or their designee is unable. 3. The Council of the City of Roanoke directs that the City's Director of Management and Budget, or designee, will serve as program expenditure monitor for the Team. 4. Resolution Nos. 31301-011193, 34775-050100, 35101-101600, 36777- 071904, and 38795-101810 are hereby amended to the extent and only to the extent of any inconsistency with this Resolution. �\ ATTEST. �' %; City Clerk. '� City Manager's Report �� Submitted by: Gwendolyn C. Coleman, Director Department of Human/Social Services ROANOKE March 3, 2025 Title: Adoption of a resolution to update the membership of the Community Policy and Management Team. Background: Section 2.2-5204 of the Code of Virginia (1950), as amended, requires that the City Council appoint a Community Policy and Management Team (CPMT) to oversee Roanoke's efforts supporting the Children Services Act for at-risk-youths and families. Section 2.2.-5205 of the Code of Virginia as amended, states that the membership of the local CPMT shall include at minimum, the following individuals: • At least one elected official or appointed official, or his designee, from the governing body; • The local agency directors or their-designee of the following community agencies o Community Services Board o Juvenile.Court Services Unit o Department of Health o Department of Social Services and o The local school division. The team shall also include a representative of a private organization providing children's and family services, and a parent representative. Those members appointed to represent community agencies shall be authorized to make policy and funding decisions on behalf of their agencies. City Council has previously adopted Resolution No. 31301-011193 to establish the membership of the Roanoke's Community Policy and Management Team (CPMT) as the Roanoke Interagency Council (RIC). Recommended Action: Adopt a resolution to establish the membership of the Community Policy and Management Team as follows: • An elected or appointed local government representative • The agency head or their designee of the local Community Services Board • The agency head or their designee of the Juvenile Court Services Unit • The agency head or their designee for the Roanoke Department of Health • The agency head or their designee for the Department of Social Services • The agency head of their designee for the Roanoke City Public School. • A representative of Roanoke City Police Department • A private provider of children's or family services • A parent representative Adopt a resolution to establish the appointment a maximum of 2 alternates for each member agency. Adopt a resolution to appoint a representative from the Roanoke City Police Department. The resolution also designates the Director of Finance or their designee, to serve as program expenditure monitor for the CPMT. Valmarie Turner, City Manager • COMMUNITY POLICY AND MANAGEMENT TEAM MEMBER LIST AGENCY PRIMARY START DATE ALTERNATE START DATE Kevin Meeks 9/20/2021 Josh Vaught 11/18/2022 23-A District Court Service Unit Amy Cole 9/13/2023 -Heather Gunn £2/r/2021 -Lathy Brown 3/1T/2015 Blue Ridge Behavioral Healthcare Leigh Trailer 4/26/2023 Roanoke City Department of Gwen Coleman 6/14/2023 Lindsey Campbell 12/2B/2022 Soclal5ervices Jennifer Como 9/13/2023 Jamey Gray 9/11/2019 Hayley Poland 6/14/2017 Roanoke City Public Schools Michael Crosson 12/8/2021 ChristineAurand 12/8/2021 Dana Humphrey 9/27/2023 Bethany Hammond 7/13/2022 Roanoke City Health Department Rani Martin 7/13/2022 Local Government Designee Trinity Kaseke 8/23/2023 Michelle Surgeon 9/25/2024 Roanoke City Police Department William Drake 6/14/2023 Jacob Hawkins 12/9/2020 Sue Vail 2/9/2011 Parent Advocate Renee Brown,Vice Chelr(6/1/22) 9/25/2019 Melissa Cook 9/25/2019 Private Provider Terms:9/25/2021,9/25/2023, Terms:9/25/2021,9/25/2023, 7/1/2024-6/30/26 7/1/2024-6/30/26 Additional CPMT Members: Assistant City Attorney II-Lolita Brim-Poindexter,not a voting member but serves as legal counsel to the CPMT Fiscal Agent-Margaret Lindsey CPMT Chair-Gwen Coleman CPMT Vice Chair-Renee Brown,term 06/01/2022,7/1/2024(signs all financial documents in the absence of CPMT Chair) CPMT Secretary,Heather Gunn 12/1/2021,12/1/2023-6/30/25 Local CSA Staff: CSA Coordinator-Julie Payne,08/05/2014 Utilization Management Coordinator-Gregg Ferguson 7/9/24 CSA Specie list-Elyshia Thome sson,6/5/18 FSS/CSASpecialist- Hannah Markham 10/4/22 CSA Administrative Assistant-Stephanie Everett 8/11/20 Updated 1/8/2025 Attachment 3 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of March 2025. No. 43155-030325. AN ORDINANCE authorizing the acceptance of the 2025 Combatting Hate Crimes Grant Program to the City of Roanoke from the Virginia Department of Criminal Justice Services ("DCJS"); authorizing the City Manager or designee to execute any necessary documents necessary to accept such Grant; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the 2025 Combatting Hate Crimes Grant Program from DCJS in the amount of$150,000 with no local match, to enhance security at two local Synagogues and a local, private Jewish school, such grant being more particularly described in the City Manager's Report dated March 3, 2025. 2. The City Manager or designee is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of this grant in a form approved by the City Attorney. 3. The City Manager or designee is further directed to furnish such additional information as may be required to implement and administer the foregoing Grant. 4. The following sections of the 2024-2025 Grant Fund Appropriations be, and the same are hereby, amended and re-ordained to read and provide as follows: Grand Fund Appropriations: Special Projects 235-3111-0000-52034-400137 $150,000 Revenues: State Grants 235-3111-0000-40122-400137 $150,000 5. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. City Manager's Report 111W"Pl-qqii Submitted by: Scott Booth, Chief IIIMPPolice Department ROAN O KE March 3, 2025 Title: Acceptance and Appropriation for the 2025 Combatting Hate Crimes Grant. Background: The Virginia Department of Criminal Justice Services (DCJS) is the administering agency for the Combatting Hate. Crimes grant. The Roanoke Police Department partnered with the Roanoke Jewish Federation to write a grant that enhances security at 2 local Synagogues and a local, private Jewish school. DCJS offers these funds to successful applicants for enhancing security at establishments who have experienced or are likely to be victims of hate crimes. The Roanoke Police Department has been awarded $150,000 in funding to support the Jewish Federation. This funding will provide private security guards and/or law enforcement presence while the school is in session and the Synagogues are holding services and gatherings. Recommended Action: Acceptance of the 2025 Combatting Hate Crimes grant described above and authorize the City Manager to execute the agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $150,000 to be established by the Director of Finance in the Grant Fund. Valmarie Turner,City Manager COMMONWEALTH of VIRGINIA Department of Criminal Justice Services The Honorable Jackson H.Miller Washington Building Director 1100 Bank Street Richmond;Virginia 23219 Tracy Louise Winn Banks,Esq. (804)786-4000 Chief Deputy Director www.dcjs.virginia.gov January 29, 2025 Valmarie Turner City Manager 215 Church Avenue.SW Roanoke,Virginia 24011 RE: 534847-2025- Combatting Hate Crimes Grant Program Funding Opportunity Dear Valmarie Turner: Congratulations on being a recipient of the above referenced grant program! Your DCJS grant award number is 540533 and was approved for a total award of$150,000,funded through Award Number 2025-HCGP-GRANT. The project period is 1/1/2025 through 12/31/2025. Included with this letter is your Statement of Grant Award/Acceptance (SOGA), Special Conditions, Reporting Requirements, and Projected Due Dates. In addition, there may be "Action Item" Special Conditions related to your grant award called Encumbrances that require your immediate attention. If there are any, please submit those documents via the On-line Grants Management System (OGMS) at https://ocros.dcis.virginia.gov. Additionally, if you cannot access your grant in OGMS, your application may be under negotiation. Please check your email and/or spam for OGMS correspondence and follow up with your DCJS Grant Monitor. If you have not previously done so, you must register to use this web-based system. The instructions on Registering for a New Account and Submitting Action Item Encumbrances are posted here www.dcjs.virginia.gov/grants/ogms-training-resources along with other resources and training videos. All registrants will be approved within 3-5 business days. We will be happy to assist you in any way we can to assure your project's success. To indicate your acceptance of the award and conditions, please sign the included SOGA and return it electronically within the next 60 days to grantsmgmt(a�dcjs.virainia.gov. If you have questions, contact your DCJS Grant Monitor Elizabeth Polak at(804) 659-6487 or via email at elizabeth.polak@dcjs.virginia.gov. Sincerely, / r-A -1'.‘" Jackson Miller Director 1 STATEMENT OF GRANT AWARD (SOGA) Virginia Department of Criminal Justice Services 1100 Bank Street, 12th Floor Richmond, VA 23219 534847-2025 - Combatting Hate Crimes Grant Program Funding Opportunity Subgrantee: Roanoke City DCJS Grant Number: 540533 Grant Start Date: 1/1/2025 Grant End Date: 12/31/2025 Indirect Cost Rate: % *If applicable State General Funds: $150,000 State Special Funds: $ 0 Local Match: $ 0 Total Budget: $150,000 Project Director : ::- •Project`Administrator. ``.''. Finance Officer Andrew Pulley Jr. Valmarie Turner Margaret Lindsey Captain City Manager Finance Director 348 Campbell Avenue SW 215 Church Avenue SW 215 Church Avenue SW Roanoke,Virginia 24016 Roanoke,Virginia 24011 Roanoke, Virginia 24011 540-853-2337 540-853-2333 540-853-1647 andrew.pulley@roanokeva.gov valmarie.tumer@roanokeva.gov margaret.lindsey@roanokeva.gov *Please indicate your ICR in the space provided, if applicable. As the duly authorized representative, the undersigned, having received the Statement of Grant Awards (SOGA) and reviewing the Special Conditions, hereby accepts this grant and agree to the conditions and provisions of all other Federal and State laws and rules and regulations that apply to this award. Signature: Authorized Official (Project Administrator) Title: Date: 2 GRANT AWARD TERMS AND CONDITIONS Virginia Department of Criminal Justice Services (DCJS) 1100 Bank Street, 12th Floor Richmond,Virginia 23219 CY25 Combatting Hate Crimes Grant Program Funding Opportunity#534847 Acceptance of this grant award by the grantee constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions and assurances--those submitted with the grant application, and those issued with this award--are complied with. By signing the Statement of Grant Award/Acceptance, the grantee agrees to: • use the grant funds to carry out the activities described in the grant application, as modified by the terms and conditions attached to this award or by subsequent amendments approved by the Department of Criminal Justice Services (DCJS); • comply with all relevant sections of the Code of Virginia; • adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; and, • comply with all terms, conditions and assurances either attached to this award or submitted with the grant application. 1.Performance and obligation periods Grant funds, including local match,may be expended and/or obligated during the grant award period of performance. Grantees may only charge to the award allowable costs incurred during this grant award period. All properly incurred obligations must be liquidated no later than 45 days after the end of the award period. No new obligations may be made during the liquidation period. The grantee agrees to submit a final financial report and return all received and unexpended grant funds to DCJS within 45 days of the end of the grant award period. DCJS HCGP Grants-11/2024 2. Financial management systems All grantees are required to establish and maintain adequate accounting systems and financial records and to accurately account for funds awarded to them. They must have a financial management system in place that is able to record and report on the receipt, obligation, and expenditure of grant funds. Grantees must properly track the use of award funds and maintain adequate supporting documentation including maintaining proper documentation for all paid grant and match staff and volunteer time reported. 3. Access to grant records The grantee must authorize DCJS and the Virginia Auditor of Public Accounts (APA) access to, and the right to examine, all records, books,papers, or documents related to this grant. 4.Documentation requirements The grantee agrees to,upon request,promptly provide financial or programmatic-related documentation related to this award, including documentation of expenditures and achievements. 5.Additional monitoring requirements The grantee understands that it may be subject to additional financial and programmatic on-site monitoring, which may be on short notice, and agrees that it will cooperate with any such monitoring. 6. Record retention and access Records pertinent to the award must be retained for a period of three (3)years from the date of submission of the final expenditure report. Grantee must provide access, including performance measurement information,in addition to the financial records, supporting documents, statistical records, and other pertinent records. 7.Non-Supplanting requirement State appropriations are typically allocated for specific purposes. Therefore, funds made available through this award should not be used to replace State or local funds that would, in the absence of this grant, be made available for the same purposes. Please contact the Grant Monitor for questions or concerns regarding this condition. DCJS HCGP Grants-11/2024 8. Travel policy Grantees may follow their own established travel rates if they have an established travel policy. DCJS reserves the right to determine the reasonableness of an organization's travel policy. If the grantee does not have an established policy,then they must adhere to State travel policy. DCJS allows reimbursement for actual reasonable expenses and meals according to per diem. Please refer to the following IRS website for the most current mileage rate: https://www.irs.gov/tax-professionals/standard-mileage-rates. Transportation costs for air and rail must be at coach rates. 9. Project initiation Within 60 days of the starting date of the grant, the grantee must initiate the project funded. If not, the grantee must report to DCJS, in writing, the steps taken to initiate the project, the reasons for the delay, and the expected starting date. If the project is not operational within 90 days of the start date, the grantee must obtain approval in writing from DCJS for a new implementation date or DCJS may cancel and terminate the project and redistribute the funds. 10. Contract amendments Contract amendments must be submitted for review in the On-line Grants Management System(OGMS). These contract amendments include, but are not limited to,the following: • Budget Amendment—Revision • Budget Amendment—In Line Adjustment • Change Grant Funded Staff • Change in Authorized Official • Change in Award Sponsorship • Project Scope of Work Revision • Reporting Extension • Other Check with your grant monitor for details regarding submitting contract amendments via OGMS. No amendment to the approved budget may be made without the prior approval of DCJS. No more than two(2)Budget Amendments - Revisions will be permitted during the grant period. The submission deadline for budget amendments is 45 days prior to the end of the grant period. 11. Financial audits The grantee agrees to forward, to DCJS or to the Auditor of Public Accounts, a copy of the grantee's scheduled financial statement audit for the fiscal year that covers the grant award period. DCJS HCGP Grants-11/2024 12. Project income Any funds generated as a direct result of DCJS grant-funded projects are deemed project income. Project income must be reported on the Grantee Financial Report for Project Income provided by DCJS. Instructions for the Project Income form can be downloaded at: http://www.dcjs.virginia.gov/forms/grants/subgrantProjectlncomeInstructions.doc. The Project Income form can also be downloaded from the DCJS website at: http://www.dcjs.virginia.gov/forms/grants/subgrantProjectIncome.xls. Examples of project income might include service fees; client fees; usage or rental fees; sales of materials; and income received from sale of seized and forfeited assets(cash,personal or real property included). 13. Required reports The grantee agrees to submit, on or before scheduled due dates, such reports as required by DCJS. This includes filing required reports using OGMS. Failure to submit reports by the deadline dates may result in delay for reimbursement requests and/or cancellation of the award. 14. Delegation of responsibility Any delegation of responsibility for carrying out grant-funded activities to an office or department not a part of the local government must be pursuant to a written memorandum of understanding by which the implementing office or department agrees to comply with all applicable grant terms, conditions and assurances. Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions and assurances of the grant award. 15. Procurement All purchases for goods and services must comply with local established written procurement policies. If a grantee does not have an established written policy, then they must adhere to the Virginia Public Procurement Act: https://dgs.Virginia.gov/procurement/policy-consulting--review/policy/. Procurement transactions, whether negotiated or advertised and without regard to dollar value, shall be conducted in a manner to provide maximum open and free competition. Any exemption to this regulation requires the prior approval of DCJS and is only given in unusual circumstances. Any request for exemption must be submitted in writing to DCJS. DCJS HCGP Grants-11/2024 16.Nondiscrimination under state grants and programs No person shall be excluded from participation in,be denied the benefits of, or be subjected to discrimination on the basis of race, color, religion,national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability, or status as a veteran under any program or activity receiving state financial assistance or under any program or activity conducted by or on behalf of any state agency. The formal grant awards that DCJS enters into with all recipients require compliance with all applicable federal, state, and local laws, regulations, executive orders and ordinances related to expenditure of the grant money and the activities financed with the grant money. 17. Program Guidelines The grantee agrees to comply with the applicable Grant Program Guidelines and Attachments, available here: https://www.dcj s.virginia.gov/sites/dcj s.virginia.gov/files/grants/HCGP%2OFY-2025- %20Hate%20Crimes%20F0%20OGMS Elizabeth%20Polak.pdf 18.Personnel Cost Grant funds may only be used for personnel costs and related benefits for individuals employed on the grant project. Payroll records must specify the grant program and funding sources,with clear identification by cost center or code. Charges for salaries,wages, and fringe benefits must accurately reflect the actual work performed by grant-funded staff during the project period. If a pay period extends beyond the project end date, you do not need to split the costs as long as the subrecipient is receiving a continuation grant. However, costs for salaries, benefits, or other related expenses cannot be charged to the grant after an individual leaves the grant program or outside the grant period. 19. Duplicative Funding If the subgrantee currently has other active awards of federal funds, or if the subgrantee receives any other award of federal funds during the period of performance for this award, the subgrantee promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used(in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the subgrantee must promptly notify DCJS in writing of the potential duplication, and, if so, requested by DCJS, must seek a budget- modification or change-of-project-scope to eliminate any inappropriate duplication of funding. DCJS HCGP Grants-11/2024 20. Remedies for non-compliance of award requirements Failure to comply with any one or more of these award requirements --whether a condition set out in full above, a condition incorporated by reference below,or a certification or assurance related to conduct during the award period--may result in the Department of Criminal Justice Services (DCJS)taking appropriate action with respect to the subrecipient and the award. Among other things, DCJS may withhold award funds, disallow costs, or suspend or terminate the award. 21. Employment Eligibility Verification The subrecipient is required to properly verify the identity and employment eligibility of all individuals that will be funded (in whole or in part) with these award funds. For the purpose of satisfying the requirement of this condition a subrecipient must use Form I-9 Employment Eligibility Verification process,more information can be found at https://www.uscis.gov/i-9 . As part of the recordkeeping for the award,the subrecipient must maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form I-9 record retention requirements. Any questions about this conditions please contact your grant monitor. 22. Additional"Action Item" encumbrances Any additional"action item"encumbrances related to your award will be listed online on the DCJS On-Line Grant Management System(OGMS) website under the menu item Grants > Encumbrances. The grantee must address these items before DCJS staff can approve a claim marked as "Submitted"and disburse funds. If an encumbrance is placed on a grant while claims are in"Awaiting Payment, Correcting,Editing or Submitted" status, the claims will be voided or withdrawn by DCJS staff. The subrecipient may resubmit claims that were withdrawn or voided once the encumbrance is resolved. Unless otherwise stated, these encumbrances must be met by the stated deadline in OGMS. If they remain unmet after this date, then the grantee must report to the DCJS,by letter, the steps taken to achieve compliance, the reasons for non-compliance, and the expected date of compliance. DCJS may terminate grant funding based upon unexplained or unreasonable failure to substantially comply with encumbrances within reasonable specified time frames. DCJS HCGP Grants-11/2024 REPORTING REQUIREMENTS AND PROJECTED DUE DATES Virginia Department of Criminal Justice Services 1100 Bank Street, 12th Floor Richmond, Virginia 23219 CY25 Combatting Hate Crimes Grant Program Funding Opportunity#534847 REPORTING REQUIREMENTS By accepting the accompanying grant award,you are agreeing to submit online quarterly financial reports and programmatic progress reports for this grant throughout the grant period, as well as final reports to close the grant.No eligible current recipient of funding will be considered for continuation funding if, as of the continuation application due date, any of the required financial and progress reports for the current grant are more than 30 days overdue.For good cause, submitted in writing by the grant recipient,DCJS may waive this provision. To submit reports,requests, and to view your grant award,refer to the On-line Grants Management System(OGMS) at our website: ogms.dcjs.virginia.gov. In order to use this web-based system, if you have not previously done so, you must register in OGMS. • FINANCIAL REPORTS &REIMBURSEMENTS (Claims)—OGMS Detail of Expenditure/Reimbursement forms are due within 15 days after the end of each calendar quarter. Claim reports are due even if no expenditures occurred during the quarter.If the due date falls on a weekend or non-business day,the report is due on the next business day. For financial questions, contact Joseph Thompson at(804) 225-2782 or via email at Joseph.thompson@dcjs.virginia.gov. • PROGRESS (Status)REPORTS for most grant programs are due within 15 days after the end of each calendar quarter and must be approved by your DCJS Grant Monitor. • BUDGET (Contract)AMENDMENTS may be submitted for consideration through OGMS. Please review your Special Conditions carefully to determine the requirements and procedures for amending budgets.For budget amendment questions,contact your assigned Grant Monitor. • GRANT CLOSEOUT: The subrecipient has up to 45 days from the end of the award period to liquidate any unpaid obligations and submit a fmal financial report. The liquidation period exists to allow projects time to receive final invoices and DCJS HCGP Grants-11/2024 make final payments --no new obligations may be incurred during this period. Unclaimed funds will have the potential to be reappropriated by DCJS, 60 days from the end of the award period. The closeout financial reconciliations process can begin after the last claim is marked as `Final Request—YES', even if the project end date has not arrived. Once the claims have been reconciled, any unexpended funds will be de-obligated from the award amount and subrecipient access to funds may not be available. Closeout questions should be directed to contact Joseph Thompson at(804) 225-2782 or via email at Joseph.thompson a,dcjs.virginia.gov. Financial&Programmatic Reporting Schedule Calendar:Quarter • Report Due Dates Ending Dates 3/31/2025 4/15/2025 6/30/2025 7/15/2025 9/30/2025 10/15/2025 12/31/2025 1/15/2026 Final 2/15/2026 GENERAL OGMS HELP DESK INFORMATION Send an email to: ogmssupport@dcjs.virginia.gov. DCJS HCGP Grants-11/2024 WHEREAS, the School Board, adopted a resolution in conformance with School Board Policy FFC and a resolution adopted on February 11, 2025, to request City Council authorize a public-private partnership between the School Board and various community partners for the license of office space at the CEC for such community partners to provide such services to students, their families, and the community. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the School Board of the City of Roanoke is authorized to enter into public-private partnerships with various community partners for the license of office space at the CEC for such community partners to provide services that include,and are not limited,to literacy services, financial skills training,and health clinic services, for the purpose of improved student outcomes as further detailed in the City Attorney's letter to City Council dated March 3, 2025 and the attachments to such letter. Provided however, no such license shall exceed terms of five years each. ATTEST: City Clerk. 1 1, " 1111P/O=1 Office of the City Attorney ROAN O KE March 3, 2025 Title: Adoption of a Resolution Authorizing a Public-Private Partnership for the License of Portions of Office Space to Community Partners at the Community Empowerment Center at the Booker T. Washington Building. Background: By Resolution adopted by the School Board of the City of Roanoke ("School Board") on February 11, 2025, and at its request by_letter from Dr. Verletta White dated February 20, 2025 to City Council, I recommend that City Council adopt the attached Resolution authorizing a public-private partnership for the license of office space at the Community Empowerment Center at the Booker T. Washington Building (the "CEC") to various community partners. The CEC is located at 40.Douglass Avenue, Roanoke, Virginia, and is scheduled to open in June 2025, after staff relocates to Roanoke City Public Schools' ("RCPS") administrative offices located on Campbell Avenue in downtown Roanoke. Per Dr. White's letter, the CEC was established for the purpose of providing services to students, their families, and the community that include literacy services, financial skills training, health clinic services, and such other services that are reasonably designed to strengthen families and enhance student learning, leading to improved student.outcomes. These services will be provided by several community partners which are anticipated to include New Horizons Healthcare, the City of Roanoke, TAP, among others. In order for these community partners to provide these services at the CEC, it will be necessary for RCPS to license office space at the CEC to some of the partners for such purposes. Section 56 of the Roanoke City Charter provides that all real estate used for school shall be tilted in the name of the City of Roanoke. Roanoke City Council previously dedicated to the School Board the care, operation, and management over all school property as long as such property is used for school purposes. Additionally, School Board Policy FFC, Release of Real Property from Educational Use, requires that the School Board notify City Council by resolution of its request to enter into a public-private partnership for a school site or building and that such notification be transmitted by letter stating the basis for such determination. Under that policy, a public-private partnership is defined to include, but not be limited to,;"the lease of real property used for school purposes to others, the exchange of real property used for school purposes, or other real estate transactions that result in a benefit or value to Roanoke City Public Schools." Resolution No. 27788-090985, adopted by City Council on September 9, 1985, similarly requires City Council first authorize any public private partnerships involving RCPS and the use of its real property. Adoption of the attached Resolution will ensure compliance with School Board Policy FFC, and Resolution No. 27788-090985. In addition, provision of the services by the community partners at the CEC will benefit the community and its students. For the above reasons, at the request of the School Board, I recommend that City Council adopt the attached Resolution authorizing the public-private partnership between the School Board and its community partners to provide office space at the CEC for the provision of such services. Recommended Action: Recommend that City Council adopt the attached Resolution authorizing the public-private partnership between the School Board and its community partners to provide office space at the CEC for the provision of such services. Timothy Spencer, City Attorney A RESOLUTION OF THE SCHOOL BOARD OF THE CITY OF ROANOKE REQUESTING ROANOKE CITY COUNCIL AUTHORIZE PUBLIC-PRIVATE PARTNERSHIPS AT THE BOOKER T. WASHINGTON ADMINISTRATIVE BUILDING FOR THE USE OF SCHOOL PROPERTY A RESOLUTION directing the Superintendent, or her designee, to request that Roanoke City Council authorize the School Board to enter into public-private partnerships with various community partners for the use of office space at the Community Empowerment Center at the Booker T.Washington Administrative Building(hereafter referred to as the"Facility"). RECITALS: 1. The School Board of the City of Roanoke("School Board") operates the Facility, located at 40 Douglass Avenue,Roanoke,Virginia,which is anticipated to open in June 2025; 2. The Facility was established for the purpose of providing services to students,their families, and the community that include, and are not limited to,the following: literacy services, financial skills training;health clinic services,and such other services that are reasonably designed to strengthen families and enhance student learning, leading to improved student outcomes; 3. Pursuant to the Roanoke City Charter, all real property used for school purposes is held in the name of the City of Roanoke,Virginia; 4. To provide the aforementioned services at the Facility,the School Board desires to enter into public-private sponsorships and partnerships with various community partners pursuant to School Board Policy KQ, Commercial, Promotional, and Corporate Sponsorships and Partnerships, and School Board Policy FFC, Release of Real Property from Educational Use. Policy FFC requires the School Board to notify Roanoke City Council by resolution of its request to enter into. a public-private partnership or sponsorship that involves the use of a school site or building and that such notification be transmittal by letter stating the basis for such determination. 1 Public-private partnerships are defined by Policy FFC to include the exchange.of real property • used for school purposes that result in a benefit:or value to Roanoke City.Public Schools. 5. For the aforementioned community partners to provide services at the Facility,it will be necessary for such community partners.to license the-use of office space-at the Facility from the School Board. NOW THEREFORE,BE IT RESOLVED BY THE SCHOOL BOARD OF THE CITY OF ROANOKE that the Superintendent,or her designee,is directed to formally request Roanoke City Council authorize 'the School Board to enter .into public-private partnerships with various community partners for the provision of services at the Facility, and authorize,the School Board : to license office space at the Facility to such community partners in connection with the provision • of such services. Adopted by the School Board of the City of Roanoke,on the I lth day of February,2025. • ATTEST: :r:*-) 'S.„„).; CL K CHAIR L--j • • • • • • AP Ai; Roanoke 1 Roanoke City. Public Schools , . Office-of the Superintendent City PUBLIC • SCHOOLS February 20,2025 Roanoke City Council Noel C. Taylor Municipal Building Room 456 215 Church Avenue, S.W. Roanoke,Virginia 24011 Dear:Mayor Cobb, Vice Mayor McGuire, and Members of Roanoke:City Council: in accordance with.Roanoke City:School Board Policy, FFC, Release of'Real Property from Educational Use, the purpose of this letter:is to:request Roanoke City Council authorize the School:Board to enter into public private partnerships with various community partners for the provision of services at the Community Empowerment and Education Center at the Booker T. Washington Administrative Building (the "Facility") located at 40 Douglass Avenue, Roanoke,Virginia,scheduled to open in June 2025. The Facility is being established for the purpose of providing services to students, their families, and the. community that include,and are not limited to,literacy services,financial skills training,health clinic services, and such other services that are reasonably designed to strengthen families and enhance student learning, leading to improved student outcomes.These services will be provided by community partners that are expected to include New Horizons Healthcare, the City of Roanoke, and TAP, among others. For these community partners to provide these services at the Facility,it:will be necessary for the School Board to license office space at the Facility to the partners for such purposes. By the Roanoke City Charter,title to school property is held in the name of the City of Roanoke. School Board :Policy FFC requires:that the School Board notify City Council by resolution of its request to enter into a public- private partnership for a school site or building when such partnership involves the_ use of school property resulting in a benefit to the School Board: At its regular meeting on February 11, 2025, the School Board adopted a resolution to formally request the Roanoke City Council to authorize public-private partnerships between the School Board and various community partners for the use of office space at the Facility. A copy of the School Board's February 11, 2025, resolution is enclosed with this letter. .For the above reasons, on behalf:of the School Board, I:respectfully request the City Council authorize the School Board to enter into public-private partnerships with various community partners to provide the aforementioned services at the Facility. Please let me know if I can provide any additional information: - a r . qr, ?-;51 r F. I-,,ir F; „ K. ,. 'r`'1 I Roanoke. Cit Public Schools Roanoke _ • y Office of the Superintendent C1 y PUBLIC SHOS Thank youfor your.assistance in this matter. Sincerely, Verletta B. White, Ed. D. Superintendent Enclosure Cc: Dr. Elizabeth Jamison,Chair, Roanoke City School Board ^ , - r ,.. t 41,r'-. =ice' � `O - --'71',4-.. --- _ 1 ,r.'t �t-�;� r' __ = ..- -•-- ;.), *t�,3 t!n 4"�. s! f1' I f. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 31d day of March 2025. No. 43157-030325. AN ORDINANCE amending and reordaining Section 2-314 Loans or grants for purchase or rehabilitation of certain residences of Chapter 2 Administration,Article XV Housing Loans and Grants, of the Code of the City of Roanoke (1979), as amended, to renumber it as Section 2-323; repealing Section 2-270 Arts commission established, Section 2-271 Powers and duties of commission, and Section 2-272 Meetings; bylaws; quorum; officers; minutes of Chapter 2 Administration, Article XIII Gifts, Grants, Devises, and Bequests to City, of the Code of the City of Roanoke (1979), as amended; Section 2-307 Youth Athletics Review Board of Chapter 2 Administration, Article XIV Authorities, Boards, Commissions and Committees Generally, Division 2 Permanent Committees and Boards, of the Code of the City of Roanoke (1979), as amended; Section 16-167 Created; composition; appointment and terms of members, Section 16- 168 Members not compensated, Section 16-169 Removal of members, Section 16-170 Vacancy caused by consecutive absences, Section 16-171 Election of chairman and vice-chair; organizational procedures; meetings; required vote for final decision, Section 16-172 Reports, Section 16-173 Responsibilities of the board, and Section 16-174 Secretary to the board, of Chapter 16 Human Rights,Article III Fair Housing of the Code of the City of Roanoke(1979), as amended; Section 18-13 Created; composition; appointment and terms of members, Section 18-14 Members not compensated, Section 18-15 Election of officers; adoption of rules and regulations, Section 18-16 To act in advisory capacity, and Section 18-17 Annual report, of Chapter 18 Libraries,Article II Library Board,of the Code of the City of Roanoke(1979),as amended; Section 20-16 Towing advisory board of Chapter 20 Motor Vehicles and Traffic, Article I Generally, of 1 the Code of the City of Roanoke (1979), as amended; Section 24-44 Definition, Section 24-45 Established; composition; name, Section 24-46 Appointment and terms of members, Section 24- 47 Election of chairman and vice-chairman, Section 24-48 Function, and Section 24-49 Reservation of council rights, of Chapter 24 Public Buildings and Property Generally, Article II Civic Center, Division 2 Civic Center Commission, of the Code of the City of Roanoke(1979), as amended; Section 24-104 Definitions, Section 24-105 Board established; composition, Section 24- 106 Appointment and terms of members, Section 24-107 Members not compensated, Section 24- 108 Selection of officers; meetings, Section 24-109 General functions and duties, and Section 24- 110 Limitation on authority, of Chapter 24 Public Buildings and Property Generally, Article V Mill Mountain Advisory Board; amending and reordaining Article XIV Authorities, Boards, Commissions and Committees Generally of Chapter 2 Administration of the Code of the City of Roanoke (1979), as amended, to add a new Division 3 Advisory Boards and Section 2-314 Parks and recreation advisory board, Section 2-315 Roanoke neighborhood advocates, Section 2-316 Youth athletics review board, Section 2-317 Mill mountain advisory board, Section 2-318 Arts commission, Section 2-319 Library board, Section 2-320 Roanoke Civic Center Commission, Section 2-321 Towing advisory board, and Section 2-322 Fair Housing Board; establishing an effective date; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Code of the City of Roanoke,Virginia(1979), as amended, is hereby amended and reordained to amend the title of Section 2-314 Loans or grants for purchase or rehabilitation of certain residences as follows: Sec. 2-31 1 323. Loans or grants for purchase or rehabilitation of certain residences *** 2 2. The following sections of the Code of the City of Roanoke (1979), as amended are hereby REPEALED: Section 2-270 Arts commission established, Section 2-271 Powers and duties of commission, and Section 2-272 Meetings; bylaws; quorum; officers; minutes of Chapter 2 Administration, Article XIII Gifts, Grants, Devises, and Bequests to City, of the Code of the City of Roanoke (1979), as amended; Section 2-307 Youth Athletics Review Board of Chapter 2 Administration, Article XIV Authorities, Boards, Commissions and Committees Generally, Division 2 Permanent Committees and Boards, of the Code of the City of Roanoke(1979), as amended; Section 16-167 Created; composition; appointment and terms of members, Section 16-168 Members not compensated, Section 16-169 Removal of members, Section 16-170 Vacancy caused by consecutive absences, Section 16-171 Election of chairman and vice-chair; organizational procedures; meetings; required vote for final decision, Section 16-172 Reports, Section 16-173 Responsibilities of the board, and Section 16-174 Secretary to the board, of Chapter 16 Human Rights,Article III Fair Housing of the Code of the City of Roanoke(1979), as amended; Section 18-13 Created; composition; appointment and terms of members, Section 18-14 Members not compensated, Section 18-15 Election of officers; adoption of rules and regulations, Section 18-16 To act in advisory capacity, and Section 18-17 Annual report, of Chapter 18 Libraries, Article II Library Board, of the Code of the City of Roanoke (1979), as amended; Section 20-16 Towing advisory board of Chapter 20 Motor Vehicles and Traffic, Article I Generally, of the Code of the City of Roanoke (1979), as amended; Section 24-44 Definition, Section 24-45 Established; composition; name, Section 24-46 Appointment and terms of members, Section 24-47 Election of chairman and vice-chairman, Section 24-48 Function, and Section 24-49 Reservation of council rights, of Chapter 24 Public Buildings and Property Generally, Article II Civic Center, Division 2 Civic Center Commission, of the Code of the City of Roanoke (1979), as amended; and Section 24-104 Definitions, Section 24-105 Board established; composition, Section 24-106 Appointment and terms of members, Section 24-107 Members not compensated, Section 24- 108 Selection of officers; meetings, Section 24-109 General functions and duties, and Section 24-110 Limitation on authority,of Chapter 24 Public Buildings and Property Generally,Article V Mill Mountain Advisory Board; amending and reordaining Article XIV Authorities,Boards, Commissions and Committees Generally of Chapter 2 Administration of the Code of the City of Roanoke(1979), as amended. 3 3. The Code of the City of Roanoke,Virginia(1979), as amended,is hereby amended and reordained to add Division 3 Advisory Boards in Chapter 2•Administration, under Article XIV Authorities,Boards, Commissions and Committees Generally,of the Code of the City of Roanoke (1979), as amended, as follows: CHAPTER 2—ADMINISTRATION ARTICLE XIV. - AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES GENERALLY DIVISION 3. —ADVISORY BOARDS Section 2-314 Parks and Recreation Advisory Board. (a) Established; composition. There is hereby established the Parks and Recreation Advisory Board ("PRAB") as an advisory board. The PRAB shall consist of nine members who shall be residents of the city and none of whom shall be members of City Council. (b) Purpose; responsibility. The PRAB shall act in an advisory capacity to the Director of the Parks and Recreation Department, the City Manager and the City Council in matters related to parks and recreation to include: (i) Long-range Master Planning for the Parks and Recreation Department; (ii) Planning and programming of individual parks and facilities, except that the Board shall not direct operations of the Department; (iii) Advocating for maximizing use and benefit of publically owned property and facilities for parks and recreation use; (iv) Review and recommend on parks and recreation policies as requested by the Director, City Manager and/or City Council; • (v) Review and recommend on parks and recreation rules, regulations,policies, practices, and fees and any modifications, thereof, as requested by the Director, City Manager and/or City Council; and In carrying out these responsibilities, the PRAB may solicit public input or comment on the same. (c) Appointment and terms of members. Members of the PRAB shall be appointed by City Council. Members shall serve for terms of three years. Members of the PRAB shall be subject to the limitation on terms set forth in Section 2-281.1 of the City Code. 4 (d) Members not compensated. The members of the PRAB shall serve without compensation for their service as such members. (e) Organization, selection of officers, meetings. (i) At its initial meeting, the members of the PRAB shall elect a chair, vice- chair, and secretary. The member elected as chair shall serve as the presiding officer at all meetings of the Board. In the absence of the chair, the vice-chair shall preside at such meeting. The secretary shall prepare agendas for each meeting, take minutes of each meeting, ensure that proper legal notice of all meetings is provided, and file minutes with the city clerk. All officers shall serve for terms that end on December 31 of each year. Members may be reelected to serve as an officer without limitation. (ii) The PRAB shall adopt bylaws with respect to the operations of the PRAB. Such bylaws shall not be inconsistent with the provisions of this Section. (iii) The PRAB shall develop a schedule for regular meetings on a monthly basis for each calendar year. Such schedule for each ensuing year shall be set no later than January 15 of each year. The schedule shall include the dates and times of each regular meeting for the ensuing calendar year. (iv) Special meetings of the PRAB may be called by the chair or by two members of the Board with at least 12 hours prior notice to each member, . delivered in hand or by electronic mail. The notice of the special meeting shall set forth the purpose of the special meeting and the special meeting shall be limited to that purpose. (v) The Director of the Parks and Recreation Depailment may appoint staff to assist the secretary in the performance of the secretary's duties to keep minutes and records of all proceedings of the Board, prepare agendas for meetings, notify members of meetings, arrange for legal notices of meetings, prepare all agenda packages, and perform all other duties of a secretary. The City Attorney's Office shall provide legal advice and assistance to the PRAB. (f) Reports to City Council. (i) The PRAB shall make recommendations to City Council as requested by City Council or determined by the City Manager and in accordance with the stated purpose and responsibilities of the Board. (ii) The PRAB shall submit an annual written report to City Council by the second session of City Council in September. The annual report shall summarize the matters considered by the Board, the recommendations made to City Council, and the objectives of PRAB for the following year. 2-315 Roanoke Neighborhood Advocates. (a) Established; composition. There is hereby established the Roanoke Neighborhood Advocates ("RNA") as an advisory board. The RNA shall consist of nine 5 members who shall be residents of the city and none of whom shall be a member of City Council. (b) Purpose; responsibility. The RNA shall act in an advisory capacity to the City Manager and the City Council in matters related to neighborhoods to include: (i) Creating, developing, implementing, and maintaining a strategic business plan that directs the activities of the RNA to develop,grow, and promote the neighborhoods of Roanoke, and reviewing, amending,modifying, or adjusting such business plan on an annual basis; (ii) Advising City Council and City administration annually concerning existing and proposed public policies affecting the vitality of neighborhoods and neighborhood-based organizations; (iii) Informing neighborhood-based organizations and the public of existing and proposed public policies and activities that support neighborhoods and neighborhood-based organizations; (iv) Advising and counseling neighborhood-based organizations in establishing, developing, and expanding their organization, administrative, and advocacy capacities in the promotion of their neighborhoods; (v) Overseeing the administration of the Neighborhood Grant Program, including the creation, establishment, and implementation of criteria and qualifications for the award of funds under the Neighborhood Grant Program; (vi) Assisting and collaborating with the Neighborhood Services Coordinator for the City in the outreach and support to neighborhoods and neighborhood-based organizations by serving as a liaison to neighborhood groups and providing comments and recommendations regarding needs, events, and activities in neighborhoods; and (vii) Facilitating the Neighborhood Partnership Awards Program to recognize and honor the outstanding contributions and accomplishments achieved by neighborhood organizations and civic individuals for their commitment to improve their neighborhood and community. In carrying out these responsibilities, the RNA may solicit public input or comment on the same. (c) Appointment and terms of members. Members of the RNA shall be appointed by City Council. Members shall serve for terms of three years. Members of the RNA shall be subject to the limitation on terms set forth in Section 2-281.1. (d) Members not compensated. The members of the RNA shall serve without compensation for their service as such members. (e) Organization, selection of officers,meetings. (i) At its initial meeting, the members of the RNA shall elect a chair,vice- chair, and secretary. The member elected as chair shall serve as the presiding officer at all meetings of the RNA. In the absence of the chair, the 6 vice-chair shall preside at such meeting. The secretary shall prepare agendas for each meeting, take minutes of each meeting, ensure that proper legal notice of all meetings is provided, and file minutes with the city clerk. All officers shall serve for terms that end on December 31 of each year. Members may be reelected to serve as an officer without limitation. (ii) The RNA shall adopt bylaws with respect to the operations of the RNA. Such bylaws shall not be inconsistent with the provisions of this Section. (iii) The RNA shall develop a schedule for regular meetings on a bi-monthly basis for each calendar year. Such schedule for each ensuing year shall be set no later than January 15 of each year. The schedule shall include the dates and times of each regular meeting for the ensuing calendar year. At the initial meeting of the RNA in 2025, the members shall set its schedule for the balance of 2025 calendar year. (iv) Special meetings of the RNA may be called by the chair or by two members of the RNA with at least 12 hours prior notice to each member, delivered in hand or by electronic mail. The notice of the special meeting shall set forth the purpose of the special meeting and the special meeting shall be limited to that purpose. (v) The City Manager shall appoint staff to assist the secretary in the performance of the secretary's duties to keep minutes and records of all proceedings of the Board, prepare agendas for meetings, notify members of meetings, arrange for legal notices of meetings, prepare all agenda packages, and perform all other duties of a secretary. The City Attorney's Office shall provide legal advice and assistance to the RNA. (f) Reports to City Council. (i) The RNA shall make recommendations to City Council as requested by City Council or determined by the City Manager and in accordance with the stated purpose and responsibilities of the Board. (ii) The RNA shall submit an annual written report to City Council by the second session of City Council in September. The annual report shall summarize the matters considered by the RNA, the recommendations made to City Council, and the objectives of the RNA for the following year. Section 2-316 Youth Athletics Review Board. (a) Established; composition. There is hereby established the Youth Athletics Review Board ("YARB") as an advisory board. The YARB shall consist of seven members who shall be appointed by City Council, none of whom shall be members of City Council. Pursuant to Section 2- 282, the mayor shall not serve ex officio. The Director of Parks and Recreation will serve as an ex-officio member. (b) Terms. All appointments shall be for three-year terms, except for appointments to fill vacancies, which shall be for the remainder of the 7 unexpired term. The members shall hold office during their respective terms and until their successors are appointed and qualified. (c) Purpose; responsibility. The purpose and responsibility of the Board shall be to foster cooperative relationships with private sector organizations to enhance participation in the city's youth team sports,to establish policies, bylaws and a code of ethics to promote participation in youth sports and to act as a liaison to City Council on all matters concerning youth team sports. (d) Members not compensated. The members of the YARB shall serve without compensation for their service as such members. (e) Organization, selection of officers, meetings. (i) At its initial meeting,the members of the YARB shall elect a chair, vice-chair, and secretary. The member elected as chair shall serve as the presiding officer at all meetings of the YARB. In the absence of the chair, the vice-chair shall preside at such meeting. The secretary shall prepare agendas for each meeting,take minutes of each meeting, ensure that proper legal notice of all meetings is provided, and file minutes with the city clerk. All officers shall serve for terms that end on December 31 of each year. Members may be reelected to serve as an officer without limitation. (ii) The YARB shall adopt bylaws with respect to the operations of the YARB. Such bylaws shall not be inconsistent with the provisions of this . (iii) The YARB shall develop a schedule for regular meetings on a bi- monthly basis for each calendar year. Such schedule for each ensuing year shall be set no later than January 15 of each year. The schedule shall include the dates and times of each regular meeting for the ensuing calendar year. At the initial meeting of the RNA in 2025, the members shall set its schedule for the balance of 2025 calendar year. (iv) Special meetings of the YARB may be called by the chair or by two members of the YARB with at least 12 hours prior notice to each member, delivered in hand or by electronic mail. The notice of the special meeting shall set forth the purpose of the special meeting and the special meeting shall be limited to that purpose. (v) The YARB shall hold public hearings at one of its regular meetings, or at a special meeting called pursuant to the above subsection, at least quarterly during the year. The purpose of each public -hearing is to receive comments and input from the community with respect the responsibilities of the YARB. Notice of each public hearing shall be published in a newspaper of general circulation within the city or electronically at least five days, but not more than 10 days, prior to the date of the public hearing. 8 (vi) The Director of Parks and Recreation shall appoint staff to assist the secretary in the performance of the secretary's duties to keep minutes and records of all proceedings of the Board, prepare agendas for meetings, notify member s of meetings, arrange for legal notices of meetings, prepare all agenda packages, and perform all other duties of a secretary. The City Attorney's Office shall provide legal advice and assistance to the YARB. (f) Reports to City Council. (i) The YARB shall make recommendations to City Council as determined by such Board. All recommendations shall be in writing and delivered to the city clerk for inclusion in the City Council agenda packages. (ii) The YARB shall make an annual written report to City Council at the second session of City Council in September. The annual report shall summarize the matters considered by the YARB, the recommendations made to City Council, and the objectives of the YARB for the following year. Section 2-317 Mill Mountain Advisory Board. (a) Definitions. The following terms shall have the following meanings when and as used in this Section: (i) "Board" shall mean the Mill Mountain Advisory Board. (ii) "Conservation easement" shall mean the perpetual conservation easement dated June 23, 2010, granted by the City to Virginia Outdoors Foundation and Western Virginia Land Trust, and their respective successors and permitted assigns, and any amendments thereto. The conservation easement is recorded in the Clerk's Office of the Circuit Court of the City of Roanoke, Virginia as Instrument No. 100006658. (iii) "Conservation easement property" means the approximately 537.2798 acres of land located at Mill Mountain and encumbered by the conservation easement. The conservation easement property is also more particularly described in the conservation easement and the plat referenced in the conservation easement. (iv) "Excluded property" means the approximately 30.7260 acres of land owned by the city at Mill Mountain that is expressly excluded from and not subject to the conservation easement. The excluded property is more particularly described in the conservation easement and the plat reference therein. The excluded property is depicted as the "Property of the City of Roanoke Not Included in Conservation Easement," on the plat that is recorded in the Clerk's Office of the Circuit Court of the City of Roanoke, Virginia at Map Book 1, Pages 3599-3606. (v) "Mill Mountain Park" means the conservation easement property and the excluded property. 9 (b) - Board established; composition. There is hereby established a Mill Mountain Advisory Board to be comprised of nine members none of whom shall be a member of City Council. One member shall be a member of the Mill Mountain Garden Club; one member shall be a member of the Mill Mountain Zoo, and one member shall be a representative of the Fishburn family. In the event that no individual from one or more of these three groups is willing or available to serve as a member of the Board, City Council shall appoint a person without such qualification to serve for each such position for which the designated group has no candidate for a position on the Board. Pursuant to Section 2-282 of the code of the city, the mayor shall serve ex officio, as a nonvoting member. The presence or absence of the mayor shall not be counted in determining a quorum. (c) Appointment and terms of members. Members of the Board shall be appointed by the City Council. Members shall be appointed for terms of three years. Vacancies shall be filled by the council for the unexpired portion of any term. (d) Members not compensated. The members of the Board shall serve without compensation for their services as such members. (e) Selection of officers; meetings. (i) The members of the Board shall annually select a chair and a vice-chair. Special meetings of the Board shall be held on call of the chair, the vice- chair, the mayor or any three members of the Board. The Board shall schedule not more than six regular meetings in any one fiscal year and shall not schedule more than one regular meeting of the Board during any two calendar month period. (ii) The chair of the Board shall be the presiding officer at all meetings. The vice-chair shall act on behalf of the chair in the absence or inability of the chair to act. (iii) The Director Parks and Recreation Department shall appoint staff to keep minutes and records of all proceedings of the Board, prepare agendas for meetings, notify members of meetings, arrange for legal notices of meetings, prepare all agenda packages, and perform all other duties of a secretary. (iv) The Board may adopt bylaws with respect to the operation of the Board provided such bylaws are not inconsistent with this article. (f) General functions and duties. (i) Subject to the limitations set forth in this article, the Board shall act solely in an advisory capacity to advise council regarding: 1. appropriate maintenance and improvements of Mill Mountain Park; 2. conservation, preservation, or development proposals that may be presented to City Council regarding the conservation easement property that may be permitted thereon pursuant to the terms of the conservation easement; 3. amendments that may be proposed to be made to the conservation easement that are presented to council; and 10 4. proposed development that may be presented to City Council within the excluded property unless City Council creates an ad hoc committee as provided in subsection (g)(iii) of this Section. (ii) The Board shall act solely in an advisory capacity on all other matters that City Council may refer to the Board. (iii) The Board shall provide regular reports to City Council regarding the recommendations and advice to council. (g) Limitation on authority. (i) The Board and its members shall have no authority to act for or on behalf of City Council, the City Manager, any other officer of the city, or any department of the city in any matter related to the discharge of its duties, responsibilities or authorities of such department or officer. The recommendations and advice made by the Board to the City Council are advisory only and the City Council shall act upon such recommendations and advice as it shall determine. (ii) The Board's duties and responsibilities are not exclusively assigned to the Board as other Boards, commissions, and committees within the city have assigned duties with respect to activities in, at, or around the Mill Mountain Park area. Nothing in this article shall preclude City Council from creating additional Boards, committees, or commissions with respect to Mill Mountain Park, including any proposed development within the excluded property. (iii) In the event that development is proposed for all or any or portion of the excluded property, at one time or at any time, City Council may appoint an ad hoc committee to advise City Council with respect the proposed development within the excluded property. An ad hoc committee created pursuant to this subsection shall consist of not more than 11 members, of which three members shall be members of the Board recommended to City Council by the Board, and one member shall be a member of the Roanoke Valley Greenway Commission recommended to City Council by the Roanoke Valley Greenway Commission. An ad hoc committee created pursuant to this subsection shall review the proposal for development within the excluded property and provide its recommendation to City Council. Upon submission of its recommendation to City Council, the ad hoc committee shall be dissolved. (iv) In the event that City Council establishes an ad hoc committee as provided in subsection(g)(iii) of this Section, the Board shall have no responsibility or authority to review, consider and make recommendations regarding the proposed development within the excluded property. (v) In the event that City Council does not establish an ad hoc committee as provided in subsection(g)(iii) of this Section for a proposed development within the excluded property, the Board shall review, consider, and provide recommendations to City Council with regard to such proposed development within the excluded property. 11 (vi) An ad hoc committee established pursuant to subsection(g)(iii) of this Section shall be advisory only and City Council shall act upon such recommendation as it shall determine. Section 2-318 Arts Commission. (a) Arts Commission Established. (i) There is hereby created and established a commission to be known as the Roanoke Arts Commission, which shall advise and assist City Council on matters relating to the advancement of the arts and humanities within the city. (ii) The arts commission shall consist of 15 members who shall be appointed by City Council. Of the initial members, five shall be appointed for an initial term of three years, five members shall be appointed for an initial term of two years, and five members shall be appointed for an initial term of one year. Thereafter, all appointments shall be for three-year terms, except for appointments to fill vacancies, which shall be for the remainder of the unexpired term. The members shall hold office during their respective terms and until their successors are appointed and qualified. (b) Powers and duties of commission. The arts commission shall have the following powers and duties: (i) It may make recommendations to and assist City Council and the City Manager in determining what funds should be provided in the city's budget for promotion of the arts and humanities and for the work of the commission. (ii) It may advise City Council and the City Manager regarding the appropriateness, quality, condition and value of all proposed gifts or bequests to the city of an artistic nature, as provided for in Section 2-266. (iii) It may advise City Council and the City Manager regarding the purchase by the city of items of an artistic nature, and regarding the participation in or sponsoring by the city of artistic performances, programs or other cultural endeavors. (iv) It may advise City Council and the City Manager on the preservation and care of all historic landmarks owned by the city, and on the design and location of statuary and other works of art which are or may become the property of the city. (v) It may survey the cultural resources available to the citizens of the city, identify related needs, and recommend programs and activities designed to meet these needs. (vi) It may seek donations, offers of services, and grants to further its projects and activities and those of the city. (vii) For annual funding under the general fund it shall, subject to administrative procedures promulgated by the City Manager,review applications or requests for funding made to the city by private cultural agencies; advise the 12 council as to the merits of funding the programs of such agencies; recommend an allocation of funding to such agencies; and monitor and evaluate the programs of such agencies. (c) Meetings;bylaws; quorum; officers; minutes. (i) The arts commission shall hold regular and such special meetings as it deems necessary. Such meetings shall be open to the public. (ii) The commission shall make and adopt such bylaws, rules and regulations for its own operation as it may deem necessary and expedient, provided that such shall not be inconsistent with the provisions of this Code. (iii) A majority of the members of the commission in office shall constitute a quorum, and no action of the commission shall be valid unless authorized by a majority vote of those present at a meeting. (iv) The commission shall, during a meeting in July each year, choose one of its members to be chair for a term of one year or until the chair's successor is chosen and qualified. The commission may create and fill from among its members such other offices as it may determine to be necessary. (v) The commission shall keep and file copies of its minutes with the city clerk. Section 2-319 Library Board. (a) Created; composition; appointment and terms of members. (i) There is hereby created a Library Board consisting of 10 persons, one of whom shall be the superintendent of public schools, or their designee. The remaining nine members shall be appointed by the council from the citizens at large.The total membership of the Board shall be increased by one member for each political subdivision which has entered into a contract with the city for the provision, in such political subdivision, of library services, such member to be a resident of such other political subdivisions so contracting. (ii) The members of the Library Board heretofore appointed shall continue in office for the terms for which they were severally appointed.The council shall fill the vacancies occurring by expiration of the terms of members by appointing three members annually to serve for three years from the first day of July of the year of such appointment. Vacancies occurring during any term shall be filled by the council by appointing another to serve for the unexpired term. (b) Members not compensated. No member of the Library Board shall receive compensation as such. (c) Election of officers; adoption of rules and regulations. After each annual appointment of members of the Board by the council, the members shall meet and organize by the election of one of the members as president and by the election of such other officers as they may deem necessary. The Board shall make and adopt such bylaws,rules and regulations for its own guidance. 13 (d) To act in advisory capacity.The Library Board shall act in an advisory capacity,on library matters, in conjunction with the City Council and City Manager. (e) Annual report.The Library Board shall make,at the end of each year,a comparative report to the council, stating the conditions of its trust at the date of such report; the various sums of money received and the sources thereof;how such money has been expended and for what purposes;the number of books and periodicals on hand;the number added by purchase, gift or otherwise during the year; the number lost or missing; the number of fixtures added; the number of books loaned out and the general character and kind of such books; with such other statistics, information and suggestions as it may deem of general interest. Section 2-320 Roanoke Civic Center Commission. (a) Definition. As used in this division, the word "commission" shall mean the Roanoke Civic Center Commission established by this division. (b) Established; composition; name. There is hereby established a commission, to be composed of seven members and to be known as the Roanoke Civic Center Commission. (c) Appointment and terms of members. (i) The members of the commission shall be appointed by the council. (ii) The commission shall be and is hereby constituted as a continuing body and the members of the commission heretofore or hereafter appointed shall continue in office until their successors are duly appointed and qualify. All terms shall be for a period of three years; provided, however, vacancies on the commission shall be filled by the council for the unexpired portion of the term to be filled. (d) Election of chair and vice-chair. A chair and vice-chair of the commission shall be elected from the members thereof by such members. (e) Function. (i) The commission shall serve in an advisory capacity for the Civic Center and, to that end, is hereby delegated and shall operate in the following manner: (1) Within funds provided by appropriation, to recommend promotional methods to diversify or increase events at the Civic Center Coliseum, Performing Arts Theatre, and Special Events Center. (2) Recommend to the general manager of the civic center appropriate rates for fees,rentals,rates, and terms for the use of the civic center, and for necessary changes thereto. 14 (3) Advise on matters relating to the parking of vehicles, transportation and traffic control at the Civic Center: (4) Advise and report on the general manager of the Civic Center's intent to award long-term contracts or agreements for naming rights, sports teams, tenants, or any multi-year commitments providing for(catering and product sales concessions) at the Civic Center, subject to the City Manager's approval, such decision to be reported to the City Council for implementation, if required; provided, however,that the rights of no party to any outstanding or existing contract or agreement heretofore executed shall be abridged or impaired. (5) Advise and report matters of policy with reference to ticket sales. (6) Serve as ambassador and representative within the community and assist in promotion of upcoming events and special activities. (7) Advise on the acquisition of capital needs of the Civic Center in order for the Civic Center to remain competitive. (ii) Matters not hereinabove specifically delegated to the commission shall remain with the general manager of the civic center, City Council or the City Manager, as the case may be. (f) Reservation of council rights. The council hereby reserves the right to terminate any appointment to the commission, to expand or to restrict the membership of the commission, or to change the nature of or to terminate the same at any time. Section 2-321 Towing Advisory Board. (a) There is hereby created in the city a Towing Advisory Board, to advise the City Council with regard to the appropriate provisions of the city's ordinances,contracts, and agreements related to towing services. The Board shall consist of seven members. The members shall include three representatives of local law enforcement agencies,three towing and recovery operators, and one member of the general public, and shall be appointed by City Council for such terms as the council may direct. Any vacancy shall be filled by the council for the unexpired portion of a term. (b) Members of the Board shall serve without compensation. (c) Any member of the Board may be removed by council upon good cause appearing to the council. 15 Section 2-322 Fair Housing Board. (a) Created; composition; appointment and terms of members. There is hereby created in the city a Fair Housing Board,which shall consist of seven members,all of whom shall reside in the city.The members shall be appointed by the City Council. Of the members first appointed, two shall be appointed for terms of three years, two shall be appointed for terms of two years and three shall be appointed for a term of one year. Thereafter, members shall be appointed for terms of three years each. Any vacancy shall be filled by the council for the unexpired portion of a term. In filling vacancies, council shall consider appointing members with experience in mortgage lending, residential property management, and construction contracting, however such experience shall not be required for Board membership. (b) Members not compensated. Members of the Board shall serve without compensation. (c) Removal of members. Any member of the Board may be removed by the council upon good cause appearing to the council. (d) Vacancy caused by consecutive absences.Absence from five consecutive meetings without good cause by any member of the Board shall vacate such member's position on the Board. (e) Election of chair and vice-chair;organizational procedures;meetings;required vote for final decision. At the first meeting of the Board following annual appointments thereto, the Board shall elect a chair and a vice-chair from its membership and establish such procedures of organization and conduct as it may deem necessary. The Board shall meet not less than quarter-annually and upon call of the chair or of any three members of the Board.All meetings of the Board shall be with due written notice to each member.Any final decision of the Board shall be with the concurring vote of four of the members. (f) Reports. The Board shall render, as of July of each fiscal year, to the City Council, a full written report of its activities under the provisions of this article, and any recommendations of the Board concerning measures to be taken to further the purposes of this article. (g) Responsibilities of the Board. The Board shall have the following responsibilities: (i) The Board shall provide information to the public concerning federal, state and city fair housing laws. (ii) The Board shall advise City Council and the secretary to the Board about the nature, causes, and possible solutions to fair housing issues. (h) Secretary to the Board.There shall be a secretary to the Board, not a member of the Board,who shall be appointed by the City Manager and who shall serve as secretary of the Board and shall be responsible for keeping the records of the Board's 16 proceedings, advising and notifying members of Board meetings and events, serving as a resource,providing and organizing training on fair housing issues, and helping plan activities of the Board. The secretary to the Board may be a person otherwise employed by the city and the duties of the administration of this article may be assigned in addition to other duties. *** 4. The ordinance shall be effective upon passage. 5. The second reading of this ordinance by title is hereby dispensed with. ATTEST: • 2 (.Eit "� City Clerk. 17 111P7Or-gm Office of the City Attorney ROANOKE March 3, 2025 Title: Amending and reordaining Chapter 2, Administration, Article XIV Authorities, Boards, Commissions and Committees Generally of the Code of the City of Roanoke (1979), as amended, to add a new Division 3, Advisory Boards. Background: Several advisory boards and commissions have statutory sections located throughout the City Code. A number of functioning boards exist but are not yet.codified. None of these boards that function in an advisory capacity to City Council have a central location in the City Code that are easily accessible for reference. Creating a new Division 3 under Article XIV, Authorities, Boards, Commissions and Committees Generally, will allow one location in the City Code,to house all code sections that govern advisory boards. Amending the City Code in this manner will provide uniformity and consistency. Considerations: To facilitate this change, various code sections need to be renumbered, repealed, and adopted. 1. Renumbering Sec. 2-314. - Loans or grants for purchase or rehabilitation of certain residences. The proposed Division 3 would be best inserted between Sections 2-213 and 2-314 in the City Code. In order to facilitate this insertion, Section 2-314 needs to be renumbered. The current table of contents and the proposed new table of contents are shown below for visual reference: Current Table of Contents: CHAPTER 2 —ADMINISTRATION ARTICLE XIV. - AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES GENERALLY DIVISION 1. - GENERALLY DIVISION 2. - PERMANENT COMMITTEES AND BOARDS Sec. 2-297. - Established. Sec. 2-297.1. - Multiple memberships. Sec. 2-298. -Audit committee. Sec. 2-299. - Reserved. Sec. 2-300. - Reserved. Sec. 2-301. - Reserved. Sec. 2-301.1. - Reserved. Sec. 2-302. - Reserved. Sec. 2-303. - Personnel committee. Sec. 2-304. - Legislative committee. Sec. 2-305. - Equity and empowerment advisory board. Sec. 2-306. - Gun violence prevention commission. Sec. 2-307. - Youth athletics review board. Secs. 2-308-2-313. - Reserved. ARTICLE XV. - HOUSING LOANS AND GRANTS Sec. 2-314.- Loans or grants for purchase or rehabilitation of certain residences. Proposed Table of Contents: CHAPTER 2 -ADMINISTRATION ARTICLE XIV. -AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES GENERALLY DIVISION 1. - GENERALLY DIVISION 2. - PERMANENT COMMITTEES AND BOARDS Sec. 2-297. - Established. Sec. 2-297.1. - Multiple memberships. Sec. 2-298. -Audit committee. Sec. 2-299. - Reserved. Sec. 2-300. - Reserved. Sec. 2-301. - Reserved. Sec. 2-301.1. - Reserved. Sec. 2-302. - Reserved. Sec. 2-303. - Personnel committee. Sec. 2-304. - Legislative committee. Sec. 2-305. - Equity and empowerment advisory board. Sec. 2-306. - Gun violence prevention commission. Sec. 2-307. - Youth athletics review board. Secs. 2-308-2-313. - Reserved.- DIVISION 3. -ADVISORY BOARDS Sec. 2-314. - Parks and recreation advisory board Sec. 2-315. - Roanoke neighborhoods advocates Sec. 2-316. - Youth athletics review board Sec. 2-317. - Mill mountain advisory board Sec. 2-318. - Arts commission Sec. 2-319. -.Library board Sec. 2-320. - Roanoke Civic Center Commission Sec. 2-321. - Towing advisory board Sec. 2-322. - Fair Housing Board ARTICLE XV. - HOUSING LOANS AND GRANTS Sec. 2-323. - Loans or grants for purchase or rehabilitation of certain residences. 2. Repealing existing code sections. All of the existing advisory boards' corresponding code sections in the City Code will need to be repealed so that they can be moved and readopted under Division 3. All of the substantive information found in these Sections will hereafter be located under the new Sections for each board under Division 3. The following is a full list of code sections and titles that will need to be repealed before they are readopted in the new Sections: Arts commission Section 2-270 Arts commission established. Section 2-271 Powers and duties of commission. Section 2-272 Meetings; bylaws; quorum; officers; minutes. Youth athletics review board Section 2-307 Youth Athletics Review Board. Fair Housing Board Division 2. Fair Housing Board (from Chapter 16, Article III) Section 16-167 Created; composition; appointment and terms of members. Section 16-168 Members not compensated. Section 16-169 Removal of members. • Section 16-170 Vacancy caused by consecutive absences. Section 16-171 Election of chairman and vice-chair; organizational procedures; meetings; required vote for final decision. Section 16-172 Reports. Section 16-173 Responsibilities of the board. Section 16-174 Secretary to the board. Library board Article II. Library Board (from Chapter 18) Section 18-13 Created; composition; appointment and terms of members. Section 18-14, Members not compensated. Section 18-15 Election of officers; adoption of rules and regulations. Section 18-16 To act in advisory capacity. Section 18-17 Annual report. Towing advisory board Section 20-16 Towing advisory board. Roanoke Civic Center Commission Division 2. Civic Center Commission (from Chapter 24, Article II) Section 24-44 Definition. Section 24-45 Established; composition; name. Section 24-46 Appointment and terms of members. Section 24-47 Election of chairman and vice-chairman. Section 24-48 Function. Section 24-49 Reservation of council rights. Mill Mountain Advisory Board Article V. Mill Mountain Advisory Board (from Chapter 24) Section 24-104 Definitions. Section 24-105 Board established; composition. Section 24-106 Appointment and terms of members. Section 24-107 Members not compensated. Section 24-108 Selection of officers; meetings. Section 24-109 General functions and duties. Section 24-110 Limitation on authority. 3. Adopting new code sections. Division 3 and Sections 2-314 through Section 2-322 will be adopted and ordained. The following is a full list of all of the new City Code sections, which incorporates all of the substance found in the above repealed Sections: DIVISION 3. —ADVISORY BOARDS Section 2-314. - Parks and recreation advisory board Section 2-315. - Roanoke neighborhoods advocates Section 2-316. -Youth athletics review board Section 2-317. - Mill mountain advisory board Section 2-318. —Arts commission Section 2-319..- Library board Section 2-320. — Roanoke Civic Center Commission Section 2-321. - Towing advisory board Section 2-322. - Fair Housing Board Recommended Action: Adopt an Ordinance that will amend and reordain Section 2-314 Loans or grants for purchase or rehabilitation of certain residences to renumber it as Section 2-323; amend and reordain Chapter 2 Administration, Article XIV Authorities, Boards, Commissions and Committees Generally, to create a Division 3 Advisory Boards; REPEAL Sections 2-270 through 2-272, Section 2-307, Sections 16-167 through 16-174, Sections 17-14 through 17-20, Sections 18 13 through 18-17, Section 20-16, Sections 24-44 through 24-49, and Sections 24-104 through 24-110; and ADOPT Sections 2-314 through 2-322. Timothy Spencer, City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 3rd day of March 2025. No. 43158-030325. AN ORDINANCE to appropriate funding from the Commonwealth, federal and private grant for various educational programs, amending and re-ordaining certain sections of the 2024-2025 School Grant Fund Appropriations for Fiscal Year 2025, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2024-2025 School Grant Fund Appropriations be, and the same are hereby, amended and re-ordained to read and provide as follows for Fiscal Year2025: State Operated Programs:Juvenile Detention Home and Child Development Clinics 2024-25 Changes APPROPRI ATIONS Original Budget Requested Final Budget Juvenile Detention Education Coordinators/Instructors $ 729,731.00 - $ 729,731.00 Retiree Health Credit 8,829.74 - 8,829.74 Social Security/FICA 55,824.42 - 55,824.42 Virginia Retirement System 121,281.28 - 121,281.28 Health/Dental Insurance 126,076.82 - 126,076.82 State Group Life Insurance 9,788.39 - 9,788.39 Mileage 9,500.00 - 9,500.00 Indirect Costs 49,341.00 - 49,341.00 Related Services 1,000.00 - 1,000.00 Instructional Supplies 43,900.00 $ 9,100.00 53,000.00 Internet Services 12,000.00 - 12,000.00 Technology 900.00 - 900.00 Child Development Clinics Education Coordinators 257,093.00 9,100.00 266,193.00 Retiree Health Credit 3,028.05 - 3,028.05 Social Security/FICA 19,144.31 - 19,144.31 Virginia Retirement System 41,591.95 - 41,591.95 Health/Dental Insurance 56,394.66 - 56,394.66 State Group Life Insurance 3,353.38 - 3,353.38 $ 1,548,778.00 $ 18,200.00 $ 1,566,978.00 REVENUE State Grant Receipts 1,548,778.00 18,200.00 1,566,978.00 $ 1,548,778.00 $ 18,200.00 $ 1,566,978.00 Title IV-B Fairview Elementary School Community Learning Center 2024-2 Changes APPROPRIATIONS Original Budget Requested Final Budget Teachers $ 50,800.00 $ - $ 50,800.00 Program Coordinator/Site Manager 43,375.00 43,375.00 Activity Assistants 36,075.00 36,075.00 Social Security 17,242.20 17,242.20 Medical/Dental 2,700.00 2,700.00 Professional Contracted Services 39,493.00 39,493.00 Professional Transportation 31,350.00 31,350.00 Miscellaneous Other 1,370.00 - 1,370.00 Educational&Recreational Supplies 9,999.80 - 9,999.80 $ 232,405.00 $ - $ 232,405.00 REVENUE Federal Grant Receipts 232,405.00 - 232,405.00 $ 232,405.00 $ - $ 232,405.00 Title IV-B Garden City Elementary School Community Learning Center 2024-25 Changes APPROPRIATIONS Original Budget Requested Final Budget Teachers $ 35,400.00 $ - $ 35,400.00 Program Coordinator/Site Manager 32,745.00 32,745.00 Activity Assistants 25,545.00 25,545.00 Social Security 14,933.10 14,933.10 Medical/Dental 3,267.00 3,267.00 Professional Contracted Services 37,594.90 37,594.90 Professional Transportation 31,350.00 31,350.00 Miscellaneous Other 1,370.00 - 1,370.00 Educational&Recreational Supplies 11,134.00 - 11,134.00 $ 193,339.00 $ - $ 193,339.00 REVENUE Federal Grant Receipts _ 193,339.00 - 193,339.00 $ 193,339.00 $ - $ 193,339.00 Title IV-B Round Hill Elementary School Community Learning Center 2024-25 Changes APPROPRIATIONS Original Budget Requested Final Budget Teachers $ 46,800.00 $ - $ 46,800.00 Program Coordinator/Site Manager 48,680.00 48,680.00 Activity Assistants 33,475.00 33,475.00 Social Security 15,721.00 15,721.00 Medical/Dental 3,000.00 3,000.00 Professional Contracted Services 36,770.00 36,770.00 Professional Transportation 6,870.00 6,870.00 Miscellaneous Other 1,110.00 - 1,110.00 Educational&Recreational Supplies 7,500.00 - 7,500.00 $ 199,926.00 $ - $ 199,926.00 REVENUE Federal Grant Receipts 199,926.00 - 199,926.00 $ 199,926.00 $ - $ 199,926.00 Title I, Part A, Improving Basic Programs 2024-25 Changes APPROPRIATIONS Original Budget Requested Final Budget Personal Services $ 4,918,171.57 $ - $ 4,918,171.57 Personal Services-Parental Involvement 32,218.92 - 32,218.92 Benefits 1,954,459.40 - 1,954,459.40 Benefits-Parental Involvement 2,464.81 - 2,464.81 Professional Development 68,881.13 - 68,881.13 Purchased Services 327,223.63 - 327,223.63 Purchased Services-Parental Involvement 38,745.64 - 38,745.64 Internal Printing-Parental Involvement 1,132.91 - 1,132.91 Travel 27,076.63 - 27,076.63 Leases&Rental Equipment 70,240.63 - 70,240.63 Miscellaneous Other Charges-Parent Involvement 1,461.46 - 1,461.46 Materials& Supplies 769,927.89 - 769,927.89 Materials&Supples-Parental Involvement 10,762.68 - 10,762.68 $ 8,222,767.30 $ - $ 8,222,767.30 REVENUE Federal Grant Receipts $ 8,222,767.30 - $ 8,222,767.30 $ 8,222,767.30 $ - $ 8,222,767.30 Title IV-B Lucy Addison Middle School Community Learning Center 2024-25 Changes APPROPRI ATIONS Original Budget Requested Final Budget Teachers $ 35,200.00 $ - $ 35,200.00 Program Coordinator/Site Manager 35,450.00 35,450.00 Activity Assistants 36,075.00 36,075.00 Social Security 19,158.00 19,158.00 Medical/Dental 3,000.00 3,000.00 Professional Contracted Services 40,109.00 _ 40,109.00 Professional Transportation 31,350.00 31,350.00 Miscellaneous Other 1,370.00 - 1,370.00 Educational&Recreational Supplies 12,154.00 - 12,154.00 $ 213,866.00 $ - $ 213,866.00 REVENUE Federal Grant Receipts 213,866.00 - 213,866.00 $ 213,866.00 $ - $ 213,866.00 Title IV-B Fallon Park Elementary School Community Learning Center 2024-25 Changes APPROPRIATIONS Original Budget Requested Final Budget Teachers $ 46,800.00 $ - $ 46,800.00 Program Coordinator/Site Manager 48,680.00 48,680.00 Activity Assistants 33,475.00 33,475.00 Social Security 15,721.00 15,721.00 Medical/Dental 3,000.00 3,000.00 Professional Contracted Services 36,770.00 36,770.00 Professional Transportation 6,870.00 6,870.00 Miscellaneous Other 1,110.00 - 1,110.00 Educational&Recreational Supplies _ _ 7,500.00 - 7,500.00 $ 199,926.00 $ - $ 199,926.00 REVENUE Federal Grant Receipts 199,926.00 - 199,926.00 $ 199,926.00 $ - $ 199,926.00 Title IV-B Hurt Park Elementary School Community Learning Center 2024-25 Changes APPROPRIATIONS Original Budget Requested Final Budget Teachers $ 50,800.00 $ - $ 50,800.00 Program Coordinator/Site Manager 48,679.00 48,679.00 Activity Assistants 36,075.00 36,075.00 Social Security 8,980.00 8,980.00 Medical/Dental ,3,000.00 3,000.00 Professional Contracted Services 52,245.00 52,245.00 Professional Transportation 31,350.00 31,350.00 Miscellaneous Other 1,585.00 - 1,585.00 Educational&Recreational Supplies 17,150.00 - 17,150.00 $ 249,864.00 $ - $ 249,864.00 REVENUE Federal Grant Receipts 249,864.00 - 249,864.00 $ 249,864.00 $ - $ 249,864.00 Title IV-B Westside Elementary School Community Learning Center 2024-25 Changes APPROPRI ATIONS Original Budget Requested Final Budget Teachers $ 35,200.00 $ - $ 35,200.00 Program Coordinator/Site Manager 35,879.00 35,879.00 Activity Assistants 17,355.00 17,355.00 Social Security 16,821.10 16,821.10 Medical/Dental 1,379.00 1,379.00 Professional Contracted Services 38,428.00 38,428.00 Professional Transportation 31,350.00 31,350.00 Miscellaneous Other 1,370.00 - 1,370.00 Educational &Recreational Supplies 8,734.90 - 8,734.90 $ 186,517.00 $ - $ 186,517.00 REVENUE Federal Grant Receipts 186,517.00 - 186,517.00 $ 186,517.00 $ - $ 186,517.00 Title IV-B Roanoke Academy for Mathematics and Science Elementary School Community Learning Changes APPROPRIATIONS Original Budget Requested Final Budget Teachers $. 48,000.00 $ - $ 48,000.00 Program Coordinator/Site•Manager 48,679.00 48,679.00 Activity Assistants 36,075.00 36,075.00 Social Security 16,980.00 16,980.00 Medical/Dental 3,000.00 3,000.00 Professional Contracted Services 49,245.00 49,245.00 Professional Transportation 31,350.00 31,350.00 Miscellaneous Other 1,420.00 - 1,420.00 Educational&Recreational Supplies 15,150.00 - 15,150.00 $ 249,899.00 $ - $ 249,899.00 REVENUE Federal Grant Receipts 249,899.00 - 249,899.00 $ 249,899.00 $ - $ 249,899.00 Title IV-B Lincoln Terrace Elementary School Community Learning Center 2024-25 Changes APPROPRIATIONS Original Budget Requested Final Budget Teachers $ 48,000.00 $ - $ 48,000.00 Program Coordinator/Site Manager 48,679.00 48,679.00 Activity Assistants 36,075.00 36,075.00 Social Security 16,980.00 16,980.00 Medical/Dental 3,000.00 3,000.00 Professional Contracted Services 49,245.00 49,245.00 Professional Transportation 31,350.00 31,350.00 Miscellaneous Other 1,420.00 - 1,420.00 Educational&Recreational Supplies 15,150.00 - 15,150.00 $ 249,899.00 $ - $ 249,899.00 REVENUE Federal Grant Receipts 249,899.00 - 249,899.00 $ 249,899.00 $ - $ 249,899.00 Title IV-B Morningside Elementary School Community Learning Center 2024-25 Changes APPROPRIATIONS Original Budget Requested Final Budget Teachers $ 48,000.00 $ - $ 48,000.00 Program Coordinator/Site Manager 48,679.00 48,679.00 Activity Assistants 36,075.00 36,075.00 Social Security 16,980.00 16,980.00 Medical/Dental 3,000.00 3,000.00 Professional Contracted Services 49,245.00 49,245.00 Professional Transportation 31,350.00 31,350.00 Miscellaneous Other 1,420.00 - 1,420.00 Educational&Recreational Supplies 15,150.00 - 15,150.00 $ 249,899.00 $ - $ 249,899.00 REVENUE Federal Grant Receipts 249,899.00 - 249,899.00 $ 249,899.00 $ - $ 249,899.00 Virginia Principal Mentorship Pilot 2024-2025 Changes APPROPRIATIONS Original Budget Requested Final Budget Prof Other Prof Services $ 1,990.00 $ - $ 1,990.00 Prof Other Prof Services 1,990.00 1,990.00 Prof Other Prof Services 1,990.00 1,990.00 Prof Other Prof Services 1,990.00 1,990.00 $ 7,960.00 $ - $ 7,960.00 REVENUE Federal Grant Receipts 7,960.00 - 7,960.00 $ 7,960.00 $ - $ 7,960.00 Grow Your Own -Teacher Apprenticeship Program 2024-25 Changes APPROPRIATIONS Original Budget Requested Final Budget PD-Tuition $ 102,299.00 $ - $ 102,299.00 $ 102,299.00 $ - $ 102,299.00 REVENUE State Grant Receipts 102,299.00 - 102,299.00 $ 102,299.00 $ - $ 102,299.00 Lexia Learning Acceleration Grant 2023-24 Changes, APPROPRIATIONS Original Budget Requested Final Budget Professional Services-Software Licenses $ 234,600.00 $ - $ 234,600.00 $ 234,600.00 $ - $ 234,600.00 REVENUE State Grant Receipts 234,600.00 - 234,600.00 $ 234,600.00 $ - $ 234,600.00 Career and Technical Education(CTE)State Equipment 2024-25 Changes APPROPRIATIONS Original Budget Requested Final Budget Equipment $ 13,566.48 $ - $ 13,566.48 $ 13,566.48 $ - $ 13,566.48 REVENUE State Grant Receipts 13,566.48 - 13,566.48 $ 13,566.48 $ - $ 13,566.48 Workplace Readiness Skills(WRS) for the Commonwealth Examination Allocation 2024-25 Changes APPROPRIATIONS Original Budget Requested Final Budget Testing and Evaluation $ 2,402.46 $ - $ 2,402.46 $ 2,402.46 $ - $ 2,402.46 REVENUE State Grant Receipts 2,402.46 - 2,402.46 $ 2,402.46 $ - $ 2,402.46 Career and Technical Education Industry Certifications and Licensure Testing 2024-25 Changes APPROPRIATIONS Original Budget Requested Final Budget Testing and Evaluation Dissemination $ 10,363.63 $ - $ 10,363.63 $ 10,363.63 $ - $ 10,363.63 REVENUE State Grant Receipts 10,363.63 - 10,363.63 $ 10,363.63 $ - $ 10,363.63 Career and Technical Education (CTE)Equipment for High-Demand, High-Skill, Fast-Growth Industry Sectors 2024-25 Changes APPROPRIATIONS Original Budget Requested Final Budget Career&Technical Education Equipment $ 10,564.04 $ - $ 10,564.04 $ 10,564.04 $ - $ 10,564.04 REVENUE State Grant Receipts 10,564.04 - 10,564.04 $ 10,564.04 $ - $ 10,564.04 Science, Technology, Engineering, Mathematics and Health Sciences(STEM-H) Student Credentials, Materials, and Teacher Professional Development 2024-25 Changes APPROPRIATIONS Original Budget Requested Final Budget Testing and Evaluation $ 3,891.82 $ - $ 3,891.82 $ 3,891.82 $ - $ 3,891.82 REVENUE State Grant Receipts 3,891.82 - 3,891.82 $ 3,891.82 $ - $ 3,891.82 Community Builders Pilot Program 2024-2025 Changes APPROPRIATIONS Original Budget Requested Final Budget Supplement $ 147,240.00 $ - $ 147,240.00 Social Security 11,263.46 11,263.46 Prof Transp-Field Trips 173,708.00 173,708.00 Internal Services 1,000.00 1,000.00 Materials and Supplies 46,048.14 46,048.14 $ 379,259.60 $ - $ 379,259.60 REVENUE Federal Grant Receipts 379,259.60 - 379,259.60 $ 379,259.60 $ - $ 379,259.60 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST:a.e4,4€11C.,ff" City Clerk _ .44 . Roanoke . * Office of the School Board • P U B L I G • Eli C.S. Jamison, Ph.D., Chair • Franny Apel,Vice Chair CitySCHOOLS Joyce W.Watkins • Auraliz C. Quintana • Deidre E.Trigg Michael L. Cherry March 3, 2025 The Honorable Joseph L. Cobb,Mayor And members of Roanoke City Council Roanoke,Virginia 24011 Dear Mayor Cobb and Members of Council: As a result of official School Board action on Tuesday, January 14, 2025,the Board respectfully requests that City Council approve the following appropriation requests: Revised Appropriation Award State Operated Programs:Juvenile Detention Home and Child Development Clinics 2024-25 $18,200.00 New Appropriation Award Title I, Part A, Improving Basic Programs 2024-25 $8,222,767.30 Title IV-B Fairview Elementary School Community Learning Center 2024-25 $232,405.00 Title IV-B Garden City Elementary.School Community Learning Center 2024-25 $193,339.00 Title IV-B Round Hill Elementary School Community Learning Center 2024-25 $199,926.00 Title IV-B Lucy Addison Middle School Community Learning Center 2024-25 $213,866.00 Title IV-B Fallon Park Elementary School Community Learning Center 2024-25 $199,926.00 Title IV-B-Hurt Park Elementary School Community Learning Center 2024-25 $249,864.00 Title IV-B Westside Elementary School Community Learning Center 2024-25 $186,517.00 Title IV-B Roanoke Academy for Mathematics and Science Elementary School Community $249,899.00 Learning Center 2024-25 Title IV-B Lincoln Terrace Elementary School Community Learning Center 2024-25 $249,899.00 Title IV-B Morningside Elementary School Community Learning Center 2024-25 $249,899.00 Virginia Principal Mentorship Pilot 2024-2025 $7,960.00 Grow Your Own-Teacher Apprenticeship Program 2024-25 $102,299.00 Lexia Learning Acceleration Grant 2023-24 $234,600.00 Career and Technical Education (CTE)State Equipment 2024-25 $13,566.48 Workplace Readiness Skills(WRS)for the Commonwealth Examination Allocation $2,402.46 ' 2024-25 P.(540)853-1655 ( P.O.Box 13145 f Roanoke,VA 24031 ( www.rcps.inf 4, • Roanoke . • Office of the School Board Cit PUBLIC Eli C.S. Jamison, Ph.D., Chair • Franny Apel, Vice Chair ,; SCHOOLS Joyce W.Watkins • Auraliz C. Quintana • Deidre E.Trigg Michael L. Cherry New Appropriation Award Career and Technical Education Industry Certifications and Licensure Testing 2024-25 $10,363.63 Career and Technical Education (CTE) Equipment for High-Demand, High-Skill, Fast- $10,564.04 Growth Industry Sectors 2024-25 Science,Technology, Engineering, Mathematics and Health Sciences(STEM-H)Student $3,891.82 Credentials, Materials,and Teacher Professional Development 2024-25 Community Builders Pilot Program 2024-2025 $379,259.60 On behalf of the School Board, thank you for your consideration. Sincerely, oc‹,& Kim Tresky School Board Clerk pc: Cecelia Webb(original) Tim Spencer Margaret Lindsey P.(540)853-1655 I P.O.Box 13145 ( Roanoke,VA 24031 I www.rcps.inf• City Manager's Report �111,111 .1.0t' Submitted by: Margaret Lindsey Department of Finance ROANOKE March 3, 2025 Title: A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that City Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Background: As the result of official Roanoke City School Board action on Tuesday, January 14, 2025, the Board respectfully requests that City Council appropriate funding as outlined in this report. State Operated Programs Juvenile Detention Home and Child Development Clinics 2024-25: State Operated Programs constitutes educational services provided at the Roanoke Valley Juvenile Detention Home and the Virginia Department of Health's Roanoke Child Development Clinics. The program will be fully reimbursed by state funds and will end March 31, 2025. This is a continuing program. Title IV-B Fairview Elementary School Community Learning Center 2024-25: This 21st Century Community Learning Center grant (year two of a possible three-year award) supports the Fairview Elementary School Community Learning Center (CLC) in an effort to address the critical attendance, academic, and parental involvement needs of the school in a safe, supervised, and nurturing environment. The Fairview CLC is designed to provide significant expanded learning opportunities after school and during the summer that contribute to reducing violence and drug use while assisting students to meet or exceed local and state standards in core academic subjects. The program will be fully reimbursed by federal funds and will end August 31, 2025. This is a continuing program. Title IV-B Garden City Elementary School Community Learning Center 2024-25: This 21st Century Community Learning Center grant (year two of a possible three-year award) supports the development of the Garden City Elementary School Community Learning Center (CLC) in an effort to address the critical attendance, academic, and parental involvement needs of the school in a safe, supervised, and nurturing environment. The Garden City CLC is designed to provide significant expanded learning opportunities after school and during the summer that contribute to reducing violence and drug use while assisting students to meet or exceed local and state standards in core academic subjects. The program will be fully reimbursed by federal funds and will end August 31, 2025. This is a continuing program. Title IV-B Round Hill Elementary School Community Learning Center 2024-25: This 21st Century Community Learning Center grant (year three of a possible three-year award) supports the Round Hill Elementary School Community Learning Center (CLC) in an effort to address the critical attendance, academic, and parental involvement needs of the school in a safe, supervised, and nurturing environment. The Round Hill CLC is designed to provide significant expanded learning opportunities after school and during the summer that contribute to reducing violence and drug use while assisting students to meet or exceed local and state standards in core academic subjects. The program will be fully reimbursed by federal funds and will end August 31, 2025. This is a continuing program. Title I, Part A, Improving Basic Programs 2024-25: The 2024-25 Title I, Part A, Improving Basic Programs grant provides federal assistance to Roanoke City Public Schools for schools with high numbers or percentages of children from low-income families to help ensure that all children meet challenging academic content and achievement standards. The program will be fully reimbursed from federal funds and will end September 30, 2026. This is a continuing program. Title IV-B Lucy Addison Middle School Community Learning Center 2024-25: This 21st Century Community Learning Center grant (year two of a possible three-year award) supports the development of the Lucy Addison Middle School Community Learning Center (CLC) in an effort to address the critical attendance, academic, and parental involvement needs of the school in a safe, supervised, and nurturing environment. The Lucy Addison CLC is designed to provide significant expanded learning opportunities after school and during the summer that contribute to reducing violence and drug use while assisting students to meet or exceed local and state standards in core academic subjects. The program will be fully reimbursed by federal funds and will end August 31, 2025. This is a continuing program. Title IV-B Fallon Park Elementary School Community Learning Center 2024-25: This 21st Century Community Learning Center grant (year three of a possible three-year award) supports the Fallon Park Elementary School Community Learning Center (CLC) in an effort to address the critical attendance, academic, and parental involvement needs of the school in a safe, supervised, and nurturing environment. The Fallon Park CLC is designed to provide significant expanded learning opportunities after school and during the summer that contribute to reducing violence and drug use while assisting students to meet or exceed local and state standards in core academic subjects. The program will be fully reimbursed by federal funds and will end August 31, 2025. This is a continuing program. Title IV-B Hurt Park Elementary School Community Learning Center 2024-25: This 21st Century Community Learning Center grant (year one of a possible three-year award) supports the Hurt Park Elementary School Community Learning Center (CLC) in an effort to address the critical attendance, academic, and parental involvement needs of the school in a safe, supervised, and nurturing environment. The Hurt Park CLC is designed to provide significant expanded learning opportunities after school and during the summer that contribute to reducing violence and drug use while assisting students to meet or exceed local and state standards in core academic subjects. The program will be fully reimbursed by federal funds and will end August 31, 2025. This is a continuing program. Title IV-B Westside Elementary School Community Learning Center 2024-25: This 21st Century Community Learning Center grant (year two of a possible three-year award) supports the development of the Westside Elementary School Community Learning Center (CLC) in an effort to address the critical attendance, academic, and parental involvement needs of the school in a safe, supervised, and nurturing environment. The Westside CLC is designed to provide significant expanded learning opportunities after school and during the summer that contribute to reducing violence and drug use while assisting students to meet or exceed local and state standards in core academic subjects. The program will be fully reimbursed by federal funds and will end August 31, 2025. This is a continuing program. Title IV-B Roanoke Academy for Mathematics and Science Elementary School Community Learning Center 2024-25: This 21st Century Community Learning Center grant (year one of a possible three-year award) supports the Roanoke Academy for Mathematics and Science Elementary School Community Learning Center (CLC) in an effort to address the critical attendance, academic, and parental involvement needs of the school in a safe, supervised, and nurturing environment. The Roanoke Academy for Mathematics and Science CLC is designed to provide significant expanded learning opportunities after school and during the summer that contribute to reducing violence and drug use while assisting students to meet or exceed local and state standards in core academic subjects. The program will be fully reimbursed by federal funds and will end August 31, 2025. This is a continuing program. Title IV-B Lincoln Terrace Elementary School Community Learning Center 2024-25: This 21st Century Community Learning Center grant (year one of a possible three-year award) supports the development of the Lincoln Terrace Elementary School Community Learning Center (CLC) in an effort to address the critical attendance, academic, and parental involvement needs of the school in a safe, supervised, and nurturing environment. The Lincoln Terrace CLC is designed to provide significant expanded learning opportunities after school and during the summer that contribute to reducing violence and drug use while assisting students to meet or exceed local and state standards in core academic subjects. The program will be fully reimbursed by federal funds and will end August 31, 2025. This is a continuing program. Title IV-B Morningside Elementary School Community Learning Center 2024-25: This 21st Century Community Learning Center grant (year one of a possible three-year award) supports the Morningside Elementary School Community Learning Center (CLC) in an effort to address the critical attendance, academic, and parental involvement needs of the school in a safe, supervised, and nurturing environment. The Morningside CLC is designed to provide significant expanded learning opportunities after school and during the summer that contribute to reducing violence and drug use while assisting students to meet or exceed local and state standards in core academic subjects. The program will be fully reimbursed by federal funds and will end August 31, 2025. This is a continuing program. Virginia Principal Mentorship Pilot 2024-2025: The Virginia Principal Mentorship Pilot is a partnership between the Virginia Department of Education, the Virginia Association of Elementary Principals, and the Virginia Association of Secondary School Principals that focuses on mentoring principals who have a year or less experience and are working at federally identified at-risk schools. Specifically, these funds will be used at the following schools: Garden City Elementary, Highland Park Elementary, James Madison Middle and Noel C. Taylor Academy. The program will be fully reimbursed by federal funds and will end February 28, 2025. Grow Your Own -Teacher Apprenticeship Program 2024-25: This 2024-25 Grow Your Own - Teacher Apprenticeship Program funding is a reallocation of additional funds to support the initial cohort of teacher apprentices. Roanoke City Public Schools is the Fiscal Agent for the Regional Consortium of 8 school divisions that are in partnership with Radford University. This program will be fully reimbursed by state funds and will end September 30, 2024, with late liquidation allowance for reimbursement-through January 28, 2026. Lexia Learning Acceleration Grant 2023-24: The Virginia Department of Education (VDOE) has selected Roanoke City Public Schools to receive funding to purchase Lexia Learning. This literacy software targets literacy interventions for students in need of extra support. The program will be fully reimbursed by state funds and will end May 30, 2024. Career and Technical Education (CTE) State Equipment 2024-25: The General Assembly approved state funding to support equipment for Career and Technical Education (CTE) programs. This program will be paid for by the Commonwealth's Lottery Proceeds Fund. The program will be fully reimbursed from state funds and will end May 16, 2025. This is a continuing program. Workplace Readiness Skills (WRS)for the Commonwealth Examination Allocation 2024-25: The General Assembly approved state funding for Workplace Readiness Skills (WRS)for the Commonwealth Examinations, including pretests, and/or other Board-approved industry certification assessments for Career and Technical Education (CTE) programs. The program will be fully reimbursed from state funds and will end May 16, 2025. Career and Technical Education-Industry Certifications and Licensure Testing 2024-25: The General Assembly approved state funding for Career and Technical Education (CTE) student industry certification examinations, licensure tests, and occupational competency assessments. Reimbursement is restricted to industry certification exams, licensure tests or occupational competency assessments that have been approved by the Board of Education for the student-selected verified credit option. This program will be paid for by the Commonwealth's Lottery Proceeds Fund. The program will be fully reimbursed from state funds and will end May 16, 2025. Career and Technical Education (CTE) Equipment for High-Demand, High-Skill, Fast-Growth. Industry Sectors 2024-25: The General Assembly approved state funding to update Career and Technical Education (CTE) equipment to industry standards, providing students with classroom experiences that translate to the 21st Century workforce. This program will be paid for by the Commonwealth's Lottery Proceeds Fund. The program will be fully reimbursed by state funds and will end May 16, 2025. Science, Technology, Engineering, Mathematics and Health Sciences (STEM-H) Student Credentials, Materials, and Teacher Professional Development 2024-25: The General Assembly approved state funding to support industry credentialing testing materials for students, and professional development for instructors, in science, technology, engineering, 7 mathematics and health sciences (STEM-H) Career and Technical Education (CTE) programs. This program will be paid for by the Commonwealth's Lottery Proceeds Fund. The program will be fully reimbursed from state funds and will end May 16, 2025. Community Builders Pilot Program 2024-2025: Roanoke City Public Schools' Community Builders Pilot Program was funded by the General Assembly in the 2024-2026 biennial budget. The program establishes relationships and opportunities for rising 8th graders that are designed to build resiliency and leadership skills, community involvement, and reduce youth involvement in risky behaviors that can lead to gun violence and other dangerous outcomes. The program will be fully reimbursed by state funds and will end June 30, 2025. This is a new award. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. Valmarie Turner, City Manager CITY OF ROANOKE ;; - OFFICE OF THE CITY CLERK I t1 , - 215 Church Avenue,S.W.,Room 456 k\`l. • Roanoke,Virginia 24011-1536 .o Telephone: (540)853-2541 ".r Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk March 4, 2025 Virginia Sweet 1375 Lakewood Drive, S.W. Roanoke,Virginia 24015 Dear Ms. Sweet: At a meeting of the Council of the City of Roanoke which was held on Monday, March 3, 2025, you were. appointed as a member of the Human Services Advisory Board to replace Paula Prince for a term of office ending November 30,2028. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the.next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue,S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. J 3. Please complete and return the Virginia.Conflict of Interest and Ethics Advisory Council Financial Disclosure Statement.A handwritten signature is required on the form. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed.The deadline to submit your oath is March 31, 2025. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, 'I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Human Services Advisory Board. Sincerely, e4 11 Cecelia F. McCoy, CMC City Clerk Enclosures • pc: Jennifer Sorrels,Board Secretary, Human Services Advisory Board, with application Io ° G- t - CITY OF' ROANOKE , OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 << Roanoke,Virginia'24011-1536 Telephone: (540)851.2541 ' Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ • Assistant Deputy City Clerk March 4, 2025 David Calhoun 2511 Avenel Avenue, S. W. Roanoke, Virginia 24015' Dear Mr. Calhoun: At a meeting of the Council of the City of Roanoke which was held on Monday, March 3, 2025, you were appointed as a member of the Human Services Advisory Board to replace Bradley Stephens for a term of office ending November 30, 2028.• Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit.Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W.The Clerk of the.Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. 3. Please complete and return the Virginia Conflict of Interest and Ethics Advisory Council Financial Disclosure Statement. A handwritten signature is required on the form. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. The deadline to submit your oath is March 31, 2025. • Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." • On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Human Services Advisory Board. Sincerely, • 6.t.‘—gt.f& J: CO24- Cecelia F. McCoy, CMC City Clerk Enclosures pc: Jennifer Sorrels, Board Secretary, Human Services Advisory Board, with application Og, e'.r 0 _ CITY OF ROANOKE • �"°'" �:', OFFICE OF THE CITY CLERK • 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 ' Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk March 4,2025 Briana Apgar 2741 Omar Avenue, N. E. Roanoke, Virginia 24012 Dear Ms.Apgar: • At a meeting of the Council of the City of Roanoke which was held on Monday, March 3, 2025, you were appointed as a member of the Equity and. Empowerment Advisory Board to replace Peter Wonson for a term of office ending December 31, 2028. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility,. 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed.The deadline to submit your oath is March 31,2025. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Equity and Empowerment Advisory Board. Sincerely, . 6e'4-41-t;x1 Vile441/ Cecelia F. McCoy, CMC City Clerk Enclosures pc: Katie Hedrick, Board Secretary, Equity and Empowerment Advisory Board, with application - t . . F - (ks CITY OF ROANOKE 4; • •- OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 f Y in Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.VVEBB,CMC • CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk March 4, 2025 V V Dr. John Clements 3244 Allendale Street, S. W. Roanoke,Virginia 24.014 Dear Dr. Clements: At a meeting of the Council of the City of Roanoke which was held on Monday, March 3, 2025, you were reappointed as a member of the Roanoke Regional Airport Commission for a four-year term of office, commencing March 10, 2025 and ending March 9, 2029. • Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form, Below are the next steps 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed.The deadline to submit your oath is March 31, 2025. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia, Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the. Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Roanoke Regional Airport Commission. Sincerely, J- 6.e—el-L.:xi Cecelia F. McCoy, CMC City Clerk Enclosures pc: • Karen Faber, Board Secretary, Roanoke Regional Airport Commission 044' et% CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 � +�Gc �p4• Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ, Assistant Deputy City Clerk March 14, 2025 Dr. John Clements 3244 Allendale Street, S. W. Roanoke,Virginia 24014 • Dear Dr: Clements: At a meeting of the Council of the City of Roanoke which was held on Monday, March 3, 2025, you were appointed as a member of the Visit Virginia's Blue Ridge, Board of Directors to fill the unexpired term of office of Lutheria Smith ending June 30, 2025. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue,S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving :in the capacity to which you were appointed.The deadline to submit your oath is March 31,,2025. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended,, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Visit Virginia's Blue Ridge, Board of Directors. Sincerely, C1)246611-(i' Cecelia F. McCoy, CMC City Clerk Enclosures pc: Landon Howard, Board Secretary, Visit Virginia's Blue Ridge, Board of Directors, with application ogRo ,44 o Car - ° ,J ,� CITY OF ROANOKE „of-` OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 104 � Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City,Clerk, March 4, 2025 Valmarie H. Turner Roanoke, Virginia Dear Ms. Turner: At a meeting of the Council of the City of Roanoke which was held on Monday, March 3, 2025, you were reappointed as a member of the Hotel Roanoke Conference Commission for a four-year term of office, commencing April 13,2025 and ending April 12, 2029. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue,S. W. The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed. The deadline to submit your oath is March 31, 2025. Pursuant to Section 2.2-3702,Code of Virginia(1950),as amended, I am enclosing copy of the Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." - On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Hotel Roanoke Conference Center Commission. Sincerely, [1 _ ediad' �-� Cecelia F. McCoy, CMC _ City Clerk Enclosures pc: Brian Mann, Board Secretary, Hotel Roanoke Conference Center Commission Ade Nee CITY OF ROANOKE " <; OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 .``. Roanoke,Virginia 24011-1536 -R 4`- Telephone: (540)_853-2541 "" Fax: (540),853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WGBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk March 4,2025 Alexander Barge 3102 Woodlawn Avenue, S.W. Roanoke, Virginia 24015 Dear Mr. Barge: At a meeting of the Council of the City of Roanoke which was held on Monday, March 3, 2025, you were reappointed as a member of the Parks and Recreation Advisory Board for a three-year term of office, commencing April 1, 2025 and ending March 31,2028. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed.The deadline to submit your oath is March 31, 2025. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Parks and Recreation Advisory Board. Sincerely, dtzzeurc,- Ce724-' Cecelia F. McCoy, CMC City Clerk Enclosures pc: Cindy McFall, Board Secretary, Parks and Recreation Advisory Board F t CITY OF ROANOKE,'" �';, OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 VA' Roanoke,Virginia 24011-1536 \iQt>u Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk • March 4, 2025 Francis Maguire 1809 Canterbury Road, S. W. Roanoke, Virginia 24015 Dear Mr. Maguire: At a meeting of the Council Of the City of Roanoke which was held on Monday, March 3, 2025, you were appointed_ as a member of. the Parks and Recreation Advisory Board to fill the unexpired term of office of Deborah Pitts ending March 31, 2026. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: - 1. Please take both copies of the form to the Clerk of.the Circuit Court of the City of Roanoke to have the oath administered: It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. _The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. The deadline to submit your oath is March 31, 2025. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act(transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Parks and Recreation Advisory Board. Sincerely, ete—ti-Zet tf)246414 ' Cecelia F. McCoy, CMC City Clerk Enclosures pc: Cindy McFall, Board Secretary, Parks and Recreation Advisory Board,with application. b CITY OF ROANOKE 'y = OFFICE OF THE CITY CLERK c, 215 Church Avenue,S.W.,Room 456 �rF Roanoke,Virginia 24011-1536 tfaV Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.•MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk March 4, 2025 Valerie Koeppel 7760 Apple Grove Lane Roanoke, Virginia 2401'8 Dear Ms. Koeppel: At a meeting of the Council of the City of Roanoke which was held on Monday, March 3, 2025, you were appointed as a member of the Gun.Violence Prevention Commission to fill the unexpired term of office of Shakira Williams ending March 31, 2026,. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form Below are the next steps: 1. Please take, both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City.Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed.The deadline to submit your oath is March 31, 2025. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Gun Violence Prevention Commission. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures . pc: Angie O'Brien, Board Secretary, Gun Violence Prevention Commission,with application CITY OF ROANOKE -"� OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 �• ' Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk Deputy,City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk March 4, 2025 Juan Carlos Mejia 3926 Kentland Drive Roanoke,Virginia 24018 • Dear Mr. Mejia: At a meeting of the Council of the City of Roanoke which was held on Monday, March 3, 2025, you were appointed as a member of the Equity and Empowerment Advisory Board to fill the unexpired term of office of Phazhon Nash ending December 31, 2025. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue,S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed.The deadline to submit your oath is.March 31, 2025. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for- your willingness to serve the City of Roanoke as a member of the Equity and Empowerment Advisory Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures pc: Katie Hedrick, Board Secretary, Equity and Empowerment Advisory Board,with application A.4310 4 ,; CITY OF ROANOKE `" �1' . • OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 \ ,n Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC Deputy CityClerk City Clerk p ty' RUTH VISUETE PEREZ Assistant Deputy City Clerk March 4, 2025 Sally McQuinn 2364 Howard Road, S. W. Roanoke, Virginia 24015 Dear Ms. McQuinn: - At a meeting of the Council of the City of Roanoke which was held on Monday, March 3, 2025, you were appointed as a member of the Equity and Empowerment Advisory Board to fill the unexpired term of office of Ilsa Saavedra-Rogan ending.December 31, 2026. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. - The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed. The deadline to submit your oath is March 31, 2025. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with • provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Equity and Empowerment Advisory Board. Sincerely, Cecelia F. McCoy, CMC _ City Clerk Enclosures pc: Katie Hedrick, Board Secretary, Equity and Empowerment Advisory Board,with application. CITY OF ROANOKE OFFICE OF THE CITY CLERK .,' ` 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia( 24-2 4-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov CECELIA T.WEBB,CMC CECELIA F.MCCOY,CMC City Clerk _ Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk March 4, 2025 Deputy Chief Adam Puckett Roanoke, Virginia Dear Deputy Chief Puckett: - At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 3, 2025, you were appointed as a member of the Court Community Corrections Program Regional Community Criminal Justice Board for a three-year term of office commencing July 1, 2025 and,ending June 30, 2028,. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue,S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed.The deadline to submit your oath is March 31, 2025. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required, "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Court Community Corrections Program Regional Community Criminal Justice Board. Sincerely_, e-tt-e-1-4;cd' COU Cecelia F. McCoy, CMC City Clerk Enclosures pc: Krystal Hullette, Director of Court and Community Services, Court Community Corrections Program Regional Community Criminal Justice Board cff. ,' CITY OF ROANOKE" { ; - OFFICE OF THE CITY CLERK •Sf 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail:; clerk@roanokeva.gov CECELIA T.WEBB,CMC, CECELIA F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ Assistant Deputy City Clerk • March 4, 2025 Sheriff Antonio Hash • Roanoke,,Virginia Dear Sheriff Hash: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 3,2025, you were appointed as a member of the Court Community Corrections Program Regional Community Criminal Justice Board to replace Captain Deputy Sheriff Deatria Muse for a three-year term of office commencing July 1, 2025 and ending June 30, 2028. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue,S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's Office. The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were appointed.The deadline to submit your oath is.March 31, 2025. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia • Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." - On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Court Community Corrections Program Regional Community Criminal Justice Board. Sincerely, - 6e,Gel-t; O - Cecelia F. McCoy, CMC City Clerk Enclosures - pc: Krystal Hullette, Director of Court and Community Services, Court Community Corrections Program,Regional Community Criminal Justice Board, with application kcite ! OF r, - l CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853,1145 E-mail: clerk@roanokeva.gov CECELIA T.WEAR,CMC F.MCCOY,CMC City Clerk Deputy City Clerk RUTH VISUETE PEREZ _ Assistant Deputy City Clerk March 4, 2025 - Jennifer Oakes Roanoke, Virginia Dear Ms. Oakes: At a meeting of the Council of the City of Roanoke which was held on Monday, March 3, 2025, you were reappointed as a member of the Local Office of Aging Advisory Board for a one-year term of office, commencing March 1, 2025 and ending February 28, 2026. Enclosed you will find a Certificate of your reappointment and two copies of an Oath or Affirmation of Office form. Below are the next steps: " 1. Please take both copies of the form to the Clerk of the Circuit Court of the City of Roanoke to have the oath administered. It is located on the third floor of the Roanoke City Courts Facility, 3.15 Church Avenue, S.W.The Clerk of the Circuit Court office will keep a copy on file. 2. Please request from the Clerk of Circuit Court to send one copy of the Oath or Affirmation of Office form to the City Clerk's,Office. . The Oath or Affirmation of Office form must be completed prior to serving in the capacity to which you were reappointed.The deadline to submit your oath is March 31, 2025. " Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act (transmitted via email). The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required ":to read and become familiar with provisions of the Act." " On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Local Office of Aging Advisory Board. Sincerely, et,c_ei,4% Cecelia F. McCoy, CMC C City Clerk Enclosures - pc: Ron Boyd, Chief Executive Officer„Local Office on Aging, P. O. Box 14205, Roanoke, Virginia 24038 V